01/19/2021 Council Work Session Meeting Minutes January 19, 2021
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
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Meeting Minutes
Tuesday, January 19, 2021
9:00 AM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes January 19, 2021
Roll Call
Present 5 - Councilmember Mark Bunker, Mayor Frank Hibbard, Vice Mayor
David Allbritton, Councilmember Hoyt Hamilton, and Councilmember
Kathleen Beckman
Also Present: William B. Horne II — City Manager, Micah Maxwell —Assistant City
Manager, Michael Delk—Assistant City Manager, Pamela K. Akin City
Attorney, Rosemarie Call — City Clerk, and Nicole Sprague — Deputy
City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Hibbard
The meeting was called to order at 9:00 a.m. in Council Chambers at the
Main Library.
2. Presentations — Given.
2.1 January Service Awards
Two service awards were presented to a city employee.
The November December Team award was presented to Off Duty Trio:
Donna Hemberger, Austin Dente, and Corey Lenczden.
2.2 Firefighter/Fire Medic Oaths
The City Clerk administered the Oath of Office to Julio Bonet, Gregory
Georges, Mason Marty, Sebastian Pickens, and Nicholas Stucker.
The City Council recessed from 9:08 a.m. to 10:54 a.m. to meet as the
Community Redevelopment Agency.
3. City Manager
3.1 Approve a revocable sub-license agreement between the City of Clearwater, Clearwater
Historical Society, a non-profit corporation, and Kairoi Performing Arts Cultural Center,
Inc. (Kairoi), a non-profit corporation, for use of the Plumb House and authorize the
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appropriate officials to execute same. (consent)
The City of Clearwater currently has a revocable license agreement with the
Clearwater Historical Society to provide a location at Ed Wright Park for the
historical landmark known as the Plumb House. Clearwater Historical Society
has realized increased costs of maintaining the structure as well as an inability
to consistently staff the building for public tours as outlined in the revocable
license agreement. Clearwater Historical Society has approached the City of
Clearwater to seek permission for the Plumb House to be occupied and
maintained by Kairoi Performing Arts Cultural Center, Inc. Kaiori will utilize the
Plumb House to administer their performing arts programming which is focused
on providing a creative outlet for at risk youth and young adults. Staff believes
this partnership will provide a dual benefit to the community in the form of a
permanent presence at the Plumb House as well as providing much needed
performing arts programming.
4. Economic Development and Housing
4.1 Disband the Affordable Housing Advisory Committee and adopt Resolution 21-02.
On September 23, 2020, the City Council adopted Resolution 20-50 which
appointed the Neighborhood and Affordable Housing Advisory Board (NAHAB)
and four additional members as the Affordable Housing Advisory Committee
(AHAC). This action was necessary to comply with Florida Statute 420.9076.
The AHAC reviewed the city's policies, procedures, and land development
regulations and provided recommendations in advance of city staff's preparation
of the Local Housing Assistant Plan. The AHAC's objective was to recommend
specific actions or initiatives to encourage or facilitate affordable housing. The
AHAC's recommendations were presented to the City Council December 17.
The AHAC has completed its work for Fiscal Year 2020-2021 and therefore, the
Council may sunset the committee.
Per Florida Statutes, the AHAC must be appointed annually to review the Local
Housing Incentives Strategies.
Resolution 21-02 acknowledges the work of the AHAC has been completed and
terminates their appointments.
It was stated that the AHAC is different than the NAHAB.
4.2 Approve a Management Agreement between the City of Clearwater and The Greater
Clearwater Regional Chamber of Commerce dba AMPLIFY Clearwater to provide visitor
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information services at the Clearwater Beach Visitor Information Center (BVIC) for the
period February 1, 2021 through September 30, 2025 at a cost not to exceed $317,265
and authorize the appropriate officials to execute same. (consent)
The BVIC, built in 2002, is located adjacent to the Pier 60 playground on
Clearwater Beach just west of the Clearwater Beach Municipal Marina. The
center is a 15 ft. x 20 ft. air-conditioned concrete block structure of tropical
seascape design compatible with existing beach buildings. The BVIC building
will be provided to the operator rent-free and shall be open to serve the public.
The days of the week and hours of operation will vary and be dependent upon
anticipated tourism activity throughout the year. The City's Building and
Maintenance Division will maintain the structural integrity of the building.
The City released RFP #02-21 on October 8, 2020 seeking an
operator/management firm to provide public information services at the
Clearwater BVIC. The City received one proposal by the November 6, 2020
deadline.
The Selection Committee, comprised of Kris Koch, Senior Manager - Special
Events Administration in Parks & Recreation Department, Audra Aja, Economic
Development & Housing Department's Marketing & Communication
Coordinator, and Denise Sanderson, Director of Economic Development &
Housing, met on November 20, 2020 to review and discuss the proposal. The
meeting was open to the public and representatives of AMPLIFY Clearwater
were in attendance.
The Selection Committee unanimously recommended AMPLIFY Clearwater
based on the following:
• Deemed by Procurement as a Responsible Bidder
• Demonstrated Experiences and References
• Overall Approach, including collaborations and partnerships
• Financial Plan
• Operations and Management Plan
Staff then negotiated the Management Agreement, including hours and days of
operation in Year 1 (February 1, 2021 through September 30, 2021).
AMPLIFY Clearwater will continue to act as a concierge service, providing
exceptional service and information to the visitors of Clearwater Beach as it has
for the past 18 years and will leverage partnerships and collaborations to
maximize value and visitor experience for the City of Clearwater.
Due to anticipated rising labor costs and still yet to be determined impacts to
tourism due to the Coronavirus pandemic, staff recommends approval of the
Management Agreement and the funding as follows:
• Year 1 (Fiscal Year (FY)21, partial) in the amount of$37,265 paid in
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three installments.
o February 1, 2021: $7,910
o April 1, 2021: $14,989
o July 1, 2021: $14,366
• Years 2-5 (FY22 through FY25) in an amount no less than $50,000 and
not to exceed $70,000 per fiscal year.
o The annual amount, number of hours, and days of operation are
to be determined annually through mutual written agreement
between the City's Economic Development & Housing Director
and the CEO or Designee of AMPLIFY Clearwater. Such
determination will be based on anticipated labor costs and
tourism activity and will be budgeted through the department's
annual budget process.
APPROPRIATION CODE AND AMOUNT:
Funding in the amount of$37,265 is budgeted in the FY21 Economic
Development budget (0109216-530300). Remaining term of the contract will be
budgeted within the same.
USE OF RESERVE FUNDS:
N/A
Staff was directed to confirm which party was responsible for paying the
utilities.
4.3 Approve the Contract for Purchase of Real Property by the City of Clearwater of certain
real property located at 1011 Engman Street, with a purchase price of$350,000 and total
expenditures not to exceed $391,000, authorize the appropriate officials to execute
same, together with all other instruments required to affect closing, and approve the
transfer of$391,000 from general fund reserves at first quarter to cover the cost of the
purchase. (consent)
The subject property is located in the North Greenwood community and is
owned by Springtime Elks Lodge 592, Inc. The property has a total land area of
22,500 square feet (0.52 acres). The property contains a two-story structure of
approximately 10,690 square feet. The structure is dated and in need of
significant repairs. If the property is acquired, staff recommends demolition of
the structure.
Through various programs and initiatives, the city is making efforts to improve
economic and socioeconomic conditions within the North Greenwood
community. Acquisition of this property will provide an opportunity to create
commercial development opportunities along North Martin Luther King Jr.
Avenue, an underutilized commercial corridor.
James Millspaugh and Associates, Inc. performed an independent appraisal on
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the property and determined the value of the property to be $350,000 with a
valuation date of September 1, 2020.
Acquisition Costs:
Purchase Price $350,000
Survey $4,000
Demolition $35,000
Closing Costs $1,000
TOTAL $391,000
APPROPRIATION CODE AND AMOUNT:
A first quarter amendment will increase cost code 0107010-560300, Land
Development, funded by an allocation of General Fund reserves.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a first quarter budget amendment
allocating General Fund reserves in the amount of$391,000. Inclusive of this
item if approved, a net total of$1,448,652 of General Fund reserves has been
appropriated by Council to fund expenditures in the 2020/21 operating budget.
The remaining balance in General Fund reserves after the 8.5% reserve is
approximately $34.3 million, or 22.6% of the current General Fund operating
budget.
5. Parks and Recreation
5.1 Approve the reallocation of funds budgeted for co-sponsorship events that were canceled
due to Covid-19 and allow funds to be used for newly requested smaller special events
that meet Covid-19 protocols and authorize the appropriate officials to execute same.
(consent)
On July 16, 2020, Council approved the annual co-sponsorship budget and
waiver of special event fees for Fiscal Year 2020/21.
Due to the Covid-19 pandemic, several of the approved events have been
canceled and others are in jeopardy of being canceled in the future. Examples
of the events that have been canceled include the Times Turkey Trot, Rock `n'
Roll Marathon, Veterans Day Events, etc.
Numerous events were modified to adhere to safe Covid-19 health
requirements and presented in a different manner such as Jazz Holiday,
Festival of Trees, etc.
Staff is requesting the ability to reallocate some of the funds that will not be
used for canceled events to cover the cost for new events that were not
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included in the approved co-sponsorship agenda item.
These funds can be used to help recruit and produce additional events
throughout the year that have been hit hard by the pandemic. An example of this
would be the recent events held in downtown for the Holiday Extravaganza
which included outdoor movie nights and other outdoor interactive events for the
community.
In no case will funds be used over and above those funds already allocated for
special events within each department.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
In response to questions, Parks Senior Manager Kris Koch said the Special
Events Committee is comprised of staff. If approved, the Committee will go
back to the event organizers. He said events are still being cancelled due to
the COVID pandemic.
Staff was directed to provide the total remaining budget.
5.2 Approve not-to-exceed increase of$160,000 to Hilltop Securities Inc. (Hilltop) for spring
training deal structure consulting services provided by ICON Venue Group, LLC d/b/a
CAA ICON (CAA ICON) as subconsultant to Hilltop and authorize the appropriate officials
to execute same. (consent)
In April of 2019, staff engaged with Hilltop Securities Inc. to secure the services
of CAA ICON for spring training analysis and consulting services. At the
September 3, 2020 council meeting, staff returned to Council to authorize an
extension to this agreement for an additional four months of consulting services.
Due to the ongoing issues of the pandemic and the complexity of these
discussions, staff is requesting an extension for an additional six months of
consulting services. Amendment#2 between Hilltop and CAA ICON, is to
approve a not-to-exceed increase of$160,000 to Hilltop per the agreement
between Hilltop and the City, bringing the total for contract No. 900622 to
$348,059.17.
APPROPRIATION CODE AND AMOUNT:
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A first quarter budget amendment will provide a transfer of$160,000 General
Fund reserves to capital improvement project 93618, Miscellaneous Parks and
Recreation Contracts, to fund this agreement.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a first quarter budget amendment
allocating General Fund reserves in the amount of$160,000 to capital
improvement project 93618, Miscellaneous Parks and Recreation Contracts. A
net total of$1,608,652 of General Fund reserves has been used to date to fund
expenditures in the 2020/21 operating budget. The remaining balance in General
Fund reserves, after the 8.5% reserve, is approximately $34.2 million, or 22.5%
of the current General Fund operating budget.
In response to questions, Parks and Recreation Director Jim Halios said the
cost depends on the negotiations, if staff feels at any point the discussions
are not meeting certain needs, staff may approach Hilltop to pause
negotiations. There will be no charge for time during the pause. The scope of
the projects includes some improvements and the 20-year lease agreement.
He said the complex negotiations may take longer than 6 months. Counsel
obtained by the City previously worked with the Blue Jays and will draft the
contract.
5.3 Approve purchase order(s) to Miracle Recreation Equipment Co. of Monett, OH, for the
purchase of playground equipment in an amount of$136,894.18, pursuant to Clearwater
Code of Ordinances 2.564 (1) (d) Other Government Entities, and authorize the
appropriate officials to execute same. (consent)
The City of Clearwater has 27 playgrounds located throughout the city.
Staff inspects all playgrounds for safety purposes bi-monthly and performs
maintenance as needed. This proactive maintenance program allows for
most playground equipment to last a minimum of 12 to 15 years.
During Fiscal Year 21, playground equipment is scheduled to be replaced
at Valencia Park, Wood Valley Park, Pier 60 Park, Garden Avenue Park,
North Greenwood Recreation & Aquatic Complex and Charles Park. In
addition, staff is investigating requests to install shade structures for
playgrounds at Sunset Sam Park and Ross Norton Recreation and Aquatic
Complex and Extreme Sports Park.
Staff recently purchased equipment for Valencia Park and Pier 60 Park
totaling $86,976.11 from Miracle Recreation Equipment Co (Miracle) off of
the Manatee County School Board Contract 21-0053-M for Park and
Playground Equipment and is requesting an additional $136,894.18, which
includes a 10% contingency, to replace playground equipment at Garden
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Avenue Park, Charles Street Park, and North Greenwood Recreation &
Aquatic Complex for a total amount of$223,870.29.
Playground replacement equipment for Wood Valley Park, along with any
other sites that require replacement, will be competitively acquired from the
open market.
If approved playground equipment will be manufactured and installed by the
company within 90 days.
APPROPRIATION CODE AND AMOUNT:
Funds are available for this purchase in Capital Improvement Project
315-93637 "Playground Purchase and Replacement".
USE OF RESERVE FUNDS: N/A
6. Police Department
6.1 Approve the Pinellas County Combined Mutual Aid Agreement for law enforcement
services for the period February 1, 2021 through January 31, 2025 and authorize the
appropriate officials to execute same. (consent)
Mutual aid agreements among law enforcement agencies are authorized by
Chapter 23, Florida Statutes, for rendering voluntary assistance of a routine law
enforcement nature to one another across jurisdictional lines by and between
such agencies to such lawful activities and to enter into an operational
assistance agreement whereby each agency may request and render law
enforcement assistance to the other law enforcement agencies during
emergencies under Section 252.34, Florida Statutes.
The current Pinellas County Mutual Aid Agreement expires January 31, 2021.
This agreement allows for mutual aid in routine law enforcement matters and
during emergencies, as well as provisions for interjurisdictional traffic
investigation and enforcement, traffic infraction or offenses involving school
buses or school bus stops, school resource officers and marine violations.
This agreement has no substantive changes to the current expiring Pinellas
County Combined Mutual Aid Agreement.
There is no budgetary impact associated with the Pinellas County Combined
Mutual Aid Agreement.
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6.2 Approve a Memorandum of Agreement (Agreement) between Bob Gualtieri, as Sheriff of
Pinellas County, Florida (Sheriff) and the City of Clearwater Police Department to
establish a Pilot Co-Responder Program to handle mental health related calls for service
and authorize the appropriate officials to execute same. (consent)
According to the National Alliance on Mental Illness (NAMI), one in five
Americans are affected by mental illness each year. Annually, the Clearwater
Police Department responds to at least 1,400 calls for service which involve
issues related to mental illness. 20% of the fatal police shootings in the United
States involve a subject with mental illness. Police officers are routinely tasked
with being the first responder to persons involved in mental health crisis but
have limited options to address long-term, reoccurring issues that generate
repeat calls for service and disrupt neighborhoods and businesses.
The Clearwater Police Department proposes establishing a co-responder
model to respond to in-progress calls and conduct follow-up on calls involving
persons suffering from mental illness. Two co-responder teams will be created
with each including a Clearwater Police Officer paired with a Crisis Response
Specialist provided in the Agreement by the Pinellas County Sheriff's Office.
The two police officers necessary for this program will be provided from the
Police Department's existing resources.
The costs of the two Crisis Response Specialists are $143,200 ($71,600 each).
The department will be billed quarterly for the work performed in the previous
quarter and will not be responsible for payment if the positions are vacant for
more than two weeks.
APPROPRIATION CODE AND AMOUNT:
If approved, a first quarter budget amendment will establish special program
P2101, Mental Health Co-Responder Team, recognizing a transfer of$143,200
from General Fund reserves.
USE OF RESERVE FUNDS:
Funding for this agreement will be provided by a first quarter budget amendment
allocating General Fund reserves in the amount of$143,200 to special program
P2101, Mental Health Co-Responder Team. Inclusive of this item if approved, a
net total of$1,057,652 of General Fund reserves has been appropriated by
Council to fund expenditures in the 2020/21 operating budget. The remaining
balance in General Fund reserves after the 8.5% reserve is approximately $34.7
million, or 22.8% of the current General Fund operating budget.
In response to questions, Police Chief Daniel Slaughter said dispatchers will
receive additional training and will screen calls for mental health issues in
order to connect callers to resources. The Department will capture data to
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measure success of program, with the goal of reducing repetitive calls and
increasing the connection to mental health services. The Chief said one of
the benefits of having the clinicians is to help reduce the number of
individuals who are Baker Acted.
6.3 Amend Clearwater Code of Ordinances Section 6.29, Alcoholic Beverages - Closing
Hours, prohibiting the sale of alcoholic beverages by alcoholic beverage establishments
between the hours of 1:00 a.m. to 8:00 a.m. in Clearwater Beach, Sand Key, and Island
Estates and pass Ordinance 9435-21 on first reading.
Clearwater Police District I encompass Clearwater Beach, Sand Key, and
Island Estates. This area is predominantly a tourism district that includes
residential property, and unique circumstances exist that require special
considerations to avoid breeches of the peace.
An analysis of police calls for service revealed the calls for service in Police
District I maintain a consistent level from 11 p.m. until 4 a.m., while calls for
service in Police District II and Police District III begin to sharply decline at 12
a.m. through 4 a.m. A further analysis of the calls in District I revealed many of
the calls were disturbances and calls for service where alcohol is a factor.
Pinellas County Code 6-29 prohibits the sale of alcoholic beverages between
the hours of 3:00 a.m. to 8:00 a.m. It is allowable for the City of Clearwater to
establish closing hours that are more restrictive than Pinellas County Code.
Amending 6.29 to reflect a prohibition of the sale of alcoholic beverages by
alcoholic beverage establishments between the hours of 1:00 a.m. to 8:00 a.m.
in Clearwater Beach, Sand Key, and Island Estates is recommended to balance
the interests of all parties in this geographic area with unique needs and
challenges.
Discussion ensued with comments made that the businesses need to get
their act together and that the disorderly behavior associated with the
businesses are impacting Clearwater Beach's family friendly atmosphere. It
was stated that the businesses should be given an opportunity to address
the matter before the City takes action and that the businesses should share
their plans on addressing the problem with the City.
In response to a question, Police Chief Daniel Slaughter said staff would look
at the call activity related to disruptive and disorderly behavior to determine if
the businesses are addressing the problem. The Department can provide
each establishment with a list of action items and later assess the
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establishment's implementation of the action items.
7. Engineering
7.1 Award a construction contract to Central Florida Contractors, Inc. of Seminole, Florida,
per Invitation to Bid (ITB) 20-0026-EN for the 2021 Sidewalks project, in the amount of
$750,000 for an initial one-year term with an option to renew for three, one-year renewal
terms on a unit price basis and authorize the appropriate officials to execute same.
(consent)
November 18, 2020, ITB 20-00426-EN closed with Central Florida Contractors,
Inc. as the lowest most responsible bidder.
The City of Clearwater's annual sidewalk construction program is for the
construction of new sidewalks which includes significant amounts of American
Disabilities Act (ADA) related upgrades as well as repair and replacement of
existing sidewalks and curbing and driveway aprons throughout Clearwater. The
Engineering Department will be providing construction inspection.
Streets scheduled for sidewalk construction under this contract were selected
from the City's pavement management plan, citizens' requests, and staff
observations. Neighborhoods and streets included in this multi-year sidewalk
construction contract are Imperial Park, Lake Bellevue, Countryside, Milton
Park, North Harbor Oaks, and Fairwood Forest.
This is a unit price contract not to exceed a total of$750,000 annually with an
estimated start date of February 4, 2021.
The City reserves the option to extend the contract on a yearly basis up to three
additional one-year renewal terms.
APPROPRIATION CODE AND AMOUNT:
ENRD180004-CONS-CNSTRC $750,000
Funds are available in capital improvement project ENRD180007, Streets and
Sidewalks, to fund this contract.
7.2 Approve an Easement Subordination to Florida Department of Transportation (FDOT) for
the purpose of maintaining a Digital Message Sign (DMS) in the vicinity of Nursery Road
and U.S. 19 North and authorize the appropriate officials to execute same. (consent)
The FDOT owns the underlying fee simple real property interest in the
subject property; however, the property is burdened by an easement in
favor of the City of Clearwater. FDOT has requested a partial subordination
of the City's easement area to accommodate the DMS cabinet. The
proposed easement subordination will provide the Florida Department of
Transportation with property rights necessary to maintain their DMS sign,
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which provides for community interest and public welfare.
7.3 Continue to February 4, 2020: Approve staff request to vacate an alley located within the
Clearwater Gas Complex at 777 Maple Street, described as, All of the platted alley lying
within Block 10 of Jones Subdivision of Nicholson Addition to Clearwater Blocks 7, 8, 9
and 10, as recorded in Plat Book 4, Page 82, of the Public Records of Hillsborough
County, which Pinellas County was once part, and pass Ordinance 9434-21 on first
reading.
City staff recommends the alley vacation within the Clearwater Gas Complex.
Said alley is not necessary for municipal use and it is deemed to be in the best
interest of the City and the general public that the same be vacated.
8. Planning
8.1 Approve the annexation, initial Future Land Use Map designations of Residential Low
(RL) and Water/Drainage Feature Overlay and initial Zoning Atlas designation of Low
Medium Density Residential (LMDR) District for 2776 N. Terrace Drive, and pass
Ordinances 9419-21, 9420-21 and 9421-21 on first reading. (ANX2020-10011)
This voluntary annexation petition involves 0.204-acres of property consisting of
one parcel of land occupied by a single-family dwelling. The parcel is located on
the north side of N. Terrace Drive approximately 120 feet west of EI Trinidad
Drive E. The applicants are requesting annexation in order to receive sanitary
sewer and solid waste service from the City. The property is contiguous to
existing city limits in all directions and the annexation will eliminate an enclave. It
is proposed that the property be assigned Future Land Use Map designations of
Residential Low (RL) and Water/Drainage Feature Overlay and a Zoning Atlas
designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from Pinellas County.
Collection of solid waste will be provided to the property by the City. The
closest sanitary sewer line is located in the N. Terrace Drive
right-of-way. The owners are aware of the sewer impact and
assessment fees that must be paid in full prior to connection and of the
additional costs to extend City sewer service to the property. The
property is located within Police District III and service will be
administered through the district headquarters located at 2851 N.
McMullen Booth Road. Fire and emergency medical services will be
provided to this property by Station #49 located at 565 Sky Harbor Drive.
The City has adequate capacity to serve this property with sanitary
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sewer, solid waste, police, fire and EMS service. Water service will
continue to be provided by Pinellas County. The proposed annexation
will not have an adverse effect on public facilities and their levels of
service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 5 units
per acre. The proposed Water/Drainage Feature Overlay recognizes the
drainage easement along the northern boundary of the property. The
proposed zoning district to be assigned to the property is Low Medium
Density Residential (LMDR). The use of the subject property is
consistent with the uses allowed in the District and the property exceeds
the District's minimum dimensional requirements. The proposed
annexation is therefore consistent with the Countywide Plan and the
City's Comprehensive Plan and Community Development Code; and
• The property proposed for annexation is contiguous to existing city limits
in all directions. Therefore, the annexation is consistent with Florida
Statutes Chapter 171.044.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
In response to a question, Planning Manager Christine Fisher said the land
use amendment is needed because the proposed use is not allowed with the
current zoning designation. The applicant is voluntarily seeking the rezoning.
8.2 Approve a Future Land Use Map amendment from the Residential Medium (RM) and
Residential Urban (RU) categories to the Residential Low Medium (RLM) category for
two parcels located at 1280 and 1298 Lakeview Road and pass Ordinance 9425-21 on
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first reading. (LUP2020-10001)
This Future Land Use Map amendment involves an 8.908-acre property
consisting of two parcels located on the north side of Lakeview Road,
approximately 950 feet east of Missouri Avenue. The parcels are currently
occupied by a mobile home park (Parcel No. 1, as depicted on Map 2 of the
Community Development Board Staff Report) on the 8.767-acre parcel and a
one-story office building (Parcel No. 2, also on Map 2) on the 0.141-acre parcel.
The applicant, Cobblestone I CTC, LLC, is requesting to amend the future land
use designations of Residential Medium (RM) (Parcel No. 1) and Residential
Urban (RU) (Parcel No. 2) to Residential Low Medium (RLM). The applicant has
submitted a Zoning Atlas amendment for Parcel No. 2, which is being
processed concurrently with this case (see REZ2020-10001).
Parcel No. 1 is an existing mobile home park with 113 dwelling units and a
clubhouse/office. The applicant recently purchased Parcel No. 2 and intends to
combine the parcels and convert the existing office building to a clubhouse for
the use of the residents. The current future land use designation of Parcel No.1
as Residential Medium (RM) allows moderate to high density residential to a
maximum of 15 dwellings units per acre but is inconsistent with the existing
Mobile Home Park (MHP) zoning designation, which must be retained to allow
for the existing use of the property. The current future land use designation for
Parcel No. 2 as Residential Urban (RU) allows for urban low density residential
to a maximum density of 7.5 dwelling units per acre. The proposed Residential
Low Medium (RLM) category allows for low to moderate density residential and
residential equivalent uses at a maximum density of 10 dwelling units per acre.
The requested amendment would bring consistency between the future land
use and zoning designations for Parcel No. 1 and allow the proposed clubhouse
on Parcel No. 2 to be included in the overall mobile home park. The applicant
also requested to terminate the existing mobile home park's non-conformities
related to density and setbacks which the Community Development Board
approved at its December 15, 2020 meeting (FLD2020-09018), dependent on
City Council approval of LUP2020-10001 and REZ2020-10001. Should the site
be redeveloped in the future, this amendment will reduce the maximum number
of units that could be constructed on the property from 132 dwelling units to 89
dwelling units.
The Planning and Development Department has determined that the proposed
future land use amendment is consistent with the provisions of the Clearwater
Community Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Countywide Plan Rules.
• The proposed amendment is compatible with the surrounding properties
and character of the neighborhood.
• Sufficient public facilities are available to serve the property.
• The proposed amendment will not have an adverse impact on the
natural environment.
• The proposed amendment will not have an adverse impact on the use of
property in the immediate area.
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The underlying Countywide Plan Map Category for Parcel No. 1 is Residential
Medium (RM) and for Parcel No. 2 is Residential Low Medium (RLM). In
accordance with the Countywide Plan Rules, the land use plan amendment for
Parcel No. 1 is subject to the approval of Forward Pinellas, in its role as the
Pinellas Planning Council, and the Board of County Commissioners acting as
the Countywide Planning Authority. Since the proposed City of Clearwater future
land use designation of Residential Low Medium (RLM) for Parcel No. 2 is
consistent with the underlying Countywide Plan Map category, no amendment is
required to the Countywide Plan Map for Parcel No. 2. The application is a
small-scale amendment so review and approval by the Florida Department of
Economic Opportunity is not required.
The Community Development Board reviewed this application at its December
15, 2020 public hearing and made a unanimous recommendation of approval to
the Council.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
8.3 Approve a Zoning Atlas amendment from the Medium Density Residential (MDR) District
to the Mobile Home Park (MHP) District for 1298 Lakeview Road and pass Ordinance
9426-21 on first reading. (REZ2020-10001)
This Zoning Atlas amendment involves a 0.141-acre property on the north side
of Lakeview Road, approximately 1250 feet east of Missouri Avenue. The parcel
is currently owned by Cobblestone I CTC, LLC. The applicant is requesting to
rezone the property from the Medium Density Residential (MDR) District to the
Mobile Home Park (MHP) District. The applicant has submitted a Future Land
Use Map amendment, which is being processed concurrently with this case
(see LUP2020-10001).
The proposed Mobile Home Park (MHP) District is compatible with the
surrounding zoning districts and single-family and multifamily uses in the vicinity
of the subject property. The applicant's intent is to convert the existing office
building on the property to a clubhouse for use by the residents of the abutting
113-unit mobile home park, while making minor improvements to the site. The
requested amendment could allow the parcel to be redeveloped with one
dwelling unit or limited non-residential uses, including retail or office uses
intended to serve the residents of the mobile home park.
The Planning and Development Department has determined that the proposed
Zoning Atlas amendment is consistent with the provisions of the Community
Development Code as specified below:
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Council Work Session Meeting Minutes January 19, 2021
• The proposed amendment is consistent with the Comprehensive Plan
and the Community Development Code.
• The proposed amendment is compatible with the surrounding properties
and character of the neighborhood.
• The available uses in the Mobile Home Park (MHP) District are
compatible with the surrounding area.
• The proposed amendment will not adversely impact or unreasonably
affect the use of other property in the area.
• The proposed amendment will not adversely burden public facilities,
including traffic carrying capabilities of streets in an unreasonably or
disproportionate manner, and
• The proposed Mobile Home Park (MHP) District boundaries are
appropriately drawn in regard to location and classification of street,
ownership lines, existing improvements and the natural environment.
The Community Development Board reviewed this application at its December
15, 2020 public hearing and made a unanimous recommendation of approval to
the Council.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
8.4 Approve a Future Land Use Map Amendment from the Residential Suburban (RS)
category to the Residential Urban (RU) category for 2250 Nursery Road and pass
Ordinance 9427-21 on first reading. (LUP2020-10002)
This Future Land Use Map amendment involves a 0.875-acre property on the
north side of Nursery Road approximately 645 feet east of Belcher Road. The
parcel is currently owned by Larry L. and Gladys N. Hilkert, as trustees under
the trust dated the 30th day of August, 2005. The applicant is requesting to
amend the future land use designation from Residential Suburban (RS) to
Residential Urban (RU). The applicant has submitted a Zoning Atlas
amendment, which is being processed concurrently with this case (see
REZ2020-10002).
The property is currently a residential use and includes two buildings which
were annexed into the City in 1999 as two residential units. Although the
applicant has indicated that three attached dwelling units and one detached
dwelling unit are located on the site, staff has reviewed building permit records
and determined that only two of the units were permitted. The current future
land use designation of Residential Suburban (RS) allows for a maximum
density of 2.5 dwelling units per acre. The proposed Residential Urban (RU)
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Council Work Session Meeting Minutes January 19, 2021
category primarily allows urban low density residential and residential equivalent
uses at a maximum density of 7.5 dwelling units per acre. There would be an
increase in development potential of four units, from two units to six, under this
proposed amendment. The requested amendment would allow the property to
become conforming in terms of density and could allow the property owner to
request redevelopment as attached dwellings in the future through the
Residential Infill Project use. There has been no site development application
submitted at this time.
The Planning and Development Department has determined that the proposed
Future Land Use Map amendment is consistent with the provisions of the
Clearwater Community Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Countywide Plan Rules.
• The proposed amendment is compatible with the surrounding properties
and character of the neighborhood.
• Sufficient public facilities are available to serve the property.
• The proposed amendment will not have an adverse impact on the
natural environment.
• The proposed amendment will not have an adverse impact on the use of
property in the immediate area.
The underlying Countywide Plan Map category of Residential Low Medium
(RLM) on the proposed amendment area is consistent with the proposed City of
Clearwater future land use designation of Residential Urban (RU); therefore, no
amendment is required to the Countywide Plan Map. The application is a
small-scale amendment so review and approval by the Florida Department of
Economic Opportunity is not required.
The Community Development Board reviewed this application at its December
15, 2020 public hearing and made a unanimous recommendation of approval to
the Council.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
8.5 Approve a Zoning Atlas amendment from the Low Density Residential (LDR) District to
the Medium Density Residential (MDR) District for 2250 Nursery Road and pass
Ordinance 9428-21 on first reading. (REZ2020-10002)
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Council Work Session Meeting Minutes January 19, 2021
This Zoning Atlas amendment involves a 0.875-acre property on the north side
of Nursery Road approximately 645 feet east of Belcher Road. The parcel is
currently owned by Larry L. and Gladys Hilkert, as trustees under the trust dated
the 30th day of August, 2005. The applicant is requesting to rezone the property
from the Low Density Residential (LDR) District to the Medium Density
Residential (MDR) District. The applicant has submitted a Future Land Use Map
amendment, which is being processed concurrently with this case (see
LUP2020-10002).
The property is currently a residential use and includes two buildings which
were annexed into the City in 1999 as two residential units. Although the
applicant has indicated that three attached dwelling units and one detached
dwelling unit are located on the site, staff has reviewed building permit records
and determined that only two of the units were permitted. The proposed Medium
Density Residential (MDR) District is compatible with the surrounding zoning
districts and single family and multi-family uses that exist in the vicinity of the
subject property. The requested amendment could allow the property owner to
request redevelopment as attached dwellings in the future through the
Residential Infill Project use. There has been no site development application
submitted at this time.
The Planning and Development Department has determined that the proposed
Zoning Atlas amendment is consistent with the Clearwater Community
Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Community Development Code.
• The proposed amendment is compatible with the surrounding property
properties and character of the neighborhood.
• The available uses in the Medium Density Residential (MDR) District are
compatible with the surrounding area.
• The proposed amendment will not adversely or unreasonably affect the
use of other property in the area.
• The proposed amendment will not adversely burden public facilities,
including the traffic-carrying capacities of streets, in an unreasonably or
disproportionate manner; and
• The proposed Medium Density Residential (MDR) District boundaries
are appropriately drawn in regard to location and classification of streets,
ownership lines, existing improvements, and the natural environment.
The Community Development Board reviewed this application at its December
15, 2020 public hearing and made a unanimous recommendation of approval to
the Council.
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Council Work Session Meeting Minutes January 19, 2021
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
9. Information Technology
9.1 Authorize an increase to Contract 901066 to Florida Department of Management
Services Contract DMS-08/09-071, for SUNCOM long distance service, State AIN
Centranet lines, and toll-free lines, in an amount of$30,000 for a new not to exceed
amount of$164,220 for the period October 1, 2020 through September 30, 2021,
pursuant to Clearwater Code of Ordinances Section 2.564 (1)(d) Other Government
Entities and authorize the appropriate officials to execute same. (consent)
The Department of Management Services renegotiated CentraNet Line services
with Frontier and the increased rates were applied in December (after the original
approval in September). This is the first time in nearly a decade that the
rates for these services have changed. The new rates are still cheaper than
purchasing individual line services through local telecommunication companies.
The DMS SUNCOM services are telecommunications infrastructure and
services used for all city alarm systems (-180 lines) and every location that is
not connected to the City's main PBX (Private Branch Exchange) system
(-250). There are 430 individual phone lines used by the City at a rate of
approximately $20/line/month, which is an approximate 50% discount from
commercial service provider by our local carrier options. Many of these service
lines are enhanced with long-distance service, local exchange connections,
"800" services and conference calling capability.
Department of Management Services Total -$164,220
- Long Distance $658 per month x 12 = $7,896
- Local $124 per month x 12 = $1,488
- Centranet lines $12,900 per month x 12 = $154,800
- 800 # $3.00 per month x 12 = $36.00
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 5559865-541200, Telephone Charges.
USE OF RESERVE FUNDS: N/A
10. Official Records and Legislative Services
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City of Clearwater
Council Work Session Meeting Minutes January 19, 2021
10.1Appoint Lindsay Dicus-Harrison to the Neighborhood and Affordable Housing Advisory
Board to fill the remainder of an unexpired term through June 30, 2022. (consent)
APPOINTMENT WORKSHEET
BOARD: Neighborhood and Affordable Housing Advisory Board (NAHAB)
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: N/A (See Special Qualifications)
MEMBERS: 7
CHAIRPERSON: Peter Scalia
MEETING DATE: 2nd Tues. most months
PLACE: Main Library
STAFF LIAISON: Chuck Lane
APPTS. NEEDED: 1
SPECIAL QUALIFICATIONS: Board to have 1 member in each: Real Estate
Professional in Connection with Affordable Housing; Clearwater Resident;
Residential Home Building Industry; Advocate for Low Income Housing;
Not-For-Profit Provider of Affordable Housing; Banking/Mortgage Industry;
Employer's Representative.
THE FOLLOWING ADVISORY BOARD MEMBER WILL BE RESIGNING AND
NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE:
1. Peggy Cutkomp - 1955 McKinley St., 33765 - Real Estate Agent
Original appointment: 6/18/98
(currently serving 5th term until 6/30/22)
(Citizen who is actively engaged as a real estate professional in
connection with affordable housing)
THE NAME BELOW IS BEING SUBMITTED FOR CONSIDERATION TO FILL
THE ABOVE VACANCY:
1. Lindsay Dicus-Harrison - 12400 Chickasaw Trail, Largo, FL 33774 - Real
Estate Broker
(Citizen who is actively engaged as a real estate professional in
connection with affordable housing)
Zip codes of current members:
1 - 33703
1 - 33711
1 - 33755
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Council Work Session Meeting Minutes January 19, 2021
2 - 33756
1 - 33765
1 - 34222
Current Special Qualifications:
1 Citizen actively engaged as an advocate for low-income persons in
connection/affordable housing
1 Citizen actively engaged in the banking/mortgage Industry in
connection/affordable housing
1 Citizen actively engaged as a not-for-profit provider of affordable housing
1 Citizen actively engaged as a real estate professional in connection/affordable
housing
1 Citizen actively engaged in the residential home building industry in
connection/affordable housing
1 Citizen who resides within the City of Clearwater
1 Citizen who represents employers within the City of Clearwater
Discussion deferred to January 21, 2021.
10.2Appoint one member to the Parks and Recreation Board with term to expire January 31,
2025.
APPOINTMENT WORKSHEET
BOARD: Parks and Recreation Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
Chairperson: Mark Rodriguez
MEETING DATES: Quarterly (4th Tues.) - Jan., April, July, Oct.
PLACE: Main Library - 6:30 p.m.
APPTS. NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM THAT WILL
BE EXPIRING AND NOW REQUIRES REPLACEMENT BY NEW APPOINTEE:
1. Jennifer Christou-Wood - 940 Lantana Ave., 33767 - Interior Design
Original Appointment: 08/16/17
(0 Absences in the past year)
(currently filling an unexpired term until 01/31/21)
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Council Work Session Meeting Minutes January 19, 2021
Interest in reappointment: No - (does not wish to serve another term per email
confirmation)
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCY:
1. Martin Armstrong - 3420 Deerfield Ln., 33761 - Environmental Consultant
2. John Devoti - 151 Marina Del Rey Ct., 33767 - Retired/Company Owner
3. Robert Farrer - 3359 Wind Chime Dr., 33761 - Financial Advisor
Zip codes of current members on board:
1 at 33755
1 at 33756
1 at 33761
2 at 33765
2 at 33767
Discussion deferred to January 21, 2021.
10.3Approve the 2021 State Legislative Agenda.
Each year, the City submits a list of legislative priorities for consideration by the
state legislature during their annual 60-day session in Tallahassee. The City's
legislative liaison works closely with city staff and the City's lobbying team in
Tallahassee to draft a package that is beneficial to Clearwater, and to lobby that
package locally and in Tallahassee. Preparation of the package involves
determining areas of need, researching funding availability, identifying needed
legislation, monitoring and evaluating current legislative issues.
Discussion deferred to January 21, 2021.
10.4Recommend Rev. Alethea Winston as the Clearwater at-large representative on the
Pinellas Opportunity Council. (consent)
After serving several terms on the Pinellas Opportunity Council (POC), Jeanette
Crabbe no longer wishes to serve on the Council.
The City must identify an individual who will serve as the Clearwater
representative. The appointment will be confirmed prior to the POC's January
26 meeting.
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Council Work Session Meeting Minutes January 19, 2021
11. Legal
11.1Confirm COVID-19 Emergency Proclamation and adopt Resolution 21-01.
11.2Adopt Ordinance 9416-21 on second reading, annexing certain real property whose post
office address is 1266 Sedeeva Circle North, Clearwater, Florida 33755, into the
corporate limits of the city and redefining the boundary lines of the city to include said
addition.
11.3Adopt Ordinance 9417-21 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain real property
whose post office address is 1266 Sedeeva Circle North, Clearwater, Florida 33755,
upon annexation into the City of Clearwater, as Residential Urban (RU).
11.4Adopt Ordinance 9418-21 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 1266 Sedeeva Circle North,
Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
11.5Adopt Ordinance 9422-21 on second reading, annexing a portion of real property whose
post office address is 2970 Gulf to Bay Boulevard, Clearwater, Florida 33759, into the
corporate limits of the city and redefining the boundary lines of the city to include said
addition.
11.6Adopt Ordinance 9423-21 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for a portion of real
property whose post office address is 2970 Gulf to Bay Boulevard, Clearwater, Florida
33759, upon annexation into the City of Clearwater, as US 19 - Regional Center (US
19-RC).
11.7Adopt Ordinance 9424-21 on second reading, amending the Zoning Atlas of the city by
zoning a portion of real property whose post office address is 2970 Gulf to Bay
Boulevard, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as US
19.
12. City Manager Verbal Reports
12.1Call-ins during COVID pandemic Update
13. City Attorney Verbal Reports — None.
14. Council Discussion Item — None.
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Council Work Session Meeting Minutes January 19, 2021
15. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
16. Closing Comments by Mayor— None.
17. Adjourn
The meeting adjourned at 12:26 p.m.
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City of Clearwater