WSP USA INC - WORK ORDER INITIATION FORM - 19-0044-UT 1 C
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December 18, 2020
WSP USA Inc.
Attn:Jeffrey Trommer, PE
2202 N.West Shore Blvd.
Tampa, FL 33607
Dear Mr.Trommer,
Please find enclosed signed Agreement between City of Clearwater&WSP USA Inc.
to provide services regarding the WB-06 Evaluation.
Project# 19-0044-UT
Contract Amount $39,724.00
P.O.# 21000345
The scope of services, method of compensation, applicable City finance code(s) and other pertinent data
appear where applicable on the standard form.
We look forward to a successful project.
Sincerely,
Carrie Szurly
Contract and Procurement Specialist
CC: Jeremy Brown, PE—Utility Engineering Manager
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WSP-USA
WORK ORDER INITIATION FORM
for the CITY OF CLEARWATER
Date: November 20,2020
Consultant Project Number:
City Project Number19-0044-UT
City Plan Set Number:
1. PROJECT TITLE:
MWB-06 Evaluation
2. SCOPE OF SERVICES:
The City recently submitted its final report Jack Russell Stadium Reuse MonitorinR Well Sodium
Study(WSP, Oct. 2020, City Project No. 17-0037-UT)to investigate,the cause of the increase of
sodium in monitoring wells MWB-06 and MWC-09, as required in Paragraph V1. Schedules, item
1,of Domestic Wastewater Facility Permit (FDEP Permit No. FLO186261-008-DWlR/NR) for its
Master Reuse System(MRS), The report included a recommendation that a study of
groundwater flow direction be performed to assist in siting a replacement background
monitoring well. WSIP has prepared the following scope of work to perform the tasks required
for the siting analysis, and subsequent monitoring well installation.
Task 1—Install Temporary Plezo meters and Collect Water-Level Data
WS,P has identified three locations for installation of temporary piezorneters to collect water-
level data. We will prepare a study plan letter to the FDEP describing our approach, including a
map showing the proposed piezometer locations. This task includes a meeting with FDEP to
discuss the approach, if needed. Piezometers will be installed upon approval from FDEP,
We will subcontract the services of a drilling company to install the temporary piezometers and
the subsequent permanent monitoring well discussed in Task 3. Bids from three drilling
contractors are attached, Based on low bid,we will be utilizing Custom Drilling for the
piezometer and monitoring well installation. The temporary piezoimeters will be constructed
with one-inch diameter PVC well screen and casing to a total depth of 12 feet,with three feet of
stickup above land surface. Three metal stakes wilil be installed around each piezometer to act
as a temporary bollard. A W geologist will provide oversite of the piezometer installation. As
discussed in the scoping meeting,the top of casing elevation will be surveyed by a City survey
WORK ORDER HTIATION FORM 1 of 8 Revised:11/29/2017
crew.. We recommend that the top of casing.elevations of the:two existing.monitoring..weIIs be
re-surveyed as part of this effort:
WSP will measure water levels in the piezometers and the two existing monitoring.wells on the
site twice per month for up to six months. The intent is to collect water levels during the dry.
and wet seasons., One status meeting.will be held.during this period to discuss the water-level
data collected.
Task 2—Evaluate:Data and Prepare.a Minor Permit Modification to.Add a Replacement
Monitoring Well.
We will compile the.wa.ter level data,.convert the levels to elevation NAVD,.aind prepare
hydrographs and water table maps to delineate groundwater flow direction acrass.the site.
Based.on the.predominant groundwater flow direction, we will propose a location for a
replacement background.Well. As discussed,the designations of the new well and the current
Compliance.well could potentially be revised depending on the groundwater flow direction.
WSP will prepare an application for:a minor modification.of.the Master Reuse Permit to revise
the groundwater monitoring plan. The application.package will include a technical
memorandum with the water table:maps and the proposed well.construction.an.d.Ioca#ion; WSP
will attend.a review meeting with City staff to.discuss the documents:and:any necessary
revisions.
task 3—Prepare Response to FDEP Request for Add itiona.l.I nform ation
WSP will prepare a response to a FDEP request for information. The response will include
additional information regarding the:submittal fo.r:the Minor Modification of the Master Reuse
Permit to revise.the groundwater monitoring plan, and Gam merit:no.3 inthe email fro FDEP
dated October 22,2020.. Comment:no.3 pertains to discussion of tine increase in sodium in the
groundwater in the area of Jack Russe.II:Stadium. A response to comment no,.2,.pertaining to
the cause of.elevated sodium in the reclaimed water from the Marshall St.WRF will be included
if the response can be prepared using existing information provided by the City, and no
additional studies,are required by FDEP. Comment no. 1 of the:FDEP email provided FDEP's
agreement with conducting the.study described in this Work Order. One meeting with FDEP is.
included in this task.
Task 4—Install Replacement Monitoring Well
WSP will coordinate with Custom Well Drilling.to install the replacement monitoring w.eII-at the
approved location. The well will be constructed.with two-inch diameter PVC well screen and.
casingto.a.total depth of 15 feet. The well will be finished as a flush mount with a two by two-
foot concrete pad,.locking.cap; and eight-inch diameter bolt-down manhole cover. The
monitoring wel! number will be marked on the manhole cover and the locking well cap. The
temporary piezometers.will be. removed -n part.of this worm. A WSP geoIpgist will provide.
oversite of the well installation and.abandonment o..f temporary.w.eIIs.
WORK ORDER INITIATION FORM 2 of 9 Revised:11/29/2017
We wilt subcontract the.services of a licensed surveyor to survey the location arid.top.of casing
elevation of the rep.lacement.monitoring well. :A signed sealed survey map will be included.with
the FDEP Monitoring Well Completion Report.
We will prepare a FDEP Monitoring Weil.Completion Report with a well construction diagram.
Task S—Project Administration
This task.includes.several:activities associated with managing the project effectively. VVSP will
provideprogress updates to the City to ensure that the process is moving along efficiently. The
monthly progress updates will Include a sum:rrlary ofwater-level data collected during the data
collection period.This task also includes management of all in-house per wark.and electronic
fil.e.s,:including invoices, written and telephonic communications and co:nsultatioa betweenWSP,
the.City.; and the..FDEP staff. -Overall project management of all activities is included.here to
make sure of necessary staffing when needed and to..make sure that the project sehedu.le is
maintained,.within budget,and in accordance with our contract with the City. At project
conclusion, a Project Catalog will be compiled containing correspondence, meeting.minutes,
change orders;field orders, regulatory correspondence and other proje&related documents
such as the minor modification.package and Monitoring Well Completion.Report.
3, PROJECT GOALS:
The.following work products will be submitted during the.project:
1]. Application for Minor Modification of the:Master Re use System Permit with Water Level
Delineation Technical Memorandum.
zJ Response to Request for Additional Information
3) FDEP Monitoring Well-Completion Report
4) Project Catalog
WSP will provide all original formatted documents to the City in both electronic and hard copy
format.
4. BUDGET:
See attachment B.
This price includes.aH labor and.expenses anticipated to be incurred by WSP for the completion
of these.tasks in accordance with Professional Services M..etho.d "A''—Cost Times.Multiplier
Basis,fora fee not.to exceed.Thirty-nine thousand seven.hundred:twenty-fou.r.Doi lars
The City will pay the permit fee.if.required for this project.
S. SCHEDULE:
The scope of services will be completed within 14 months of notice to proceed (NTP) and.major
milestones will be completed based on the.following schedule:
Study Plan Letter to FQFP 14.days from NTP
WORK ORDER INITIATION FORM. 3 of.8 Revised:11/29/2017
Install-temporary Piezometers 21.days from submittal of Study Plan
Collect Water-Level Data. 180 days from:piezometer installation
Prepare Draft Minor Modification Package 21 days from completion of data collection
City Review and Review Meeting. 21 days from submittal of draft.
Submit Minor Modification to FDFP 14 days-from review meeting
FDEP Issuance of Minor Modification 60 days from submittal
Install Peahanent.Monitoring Well 30 days from issuance of Minor Modification
Draft.Monitoring Well Completion Report 21 days from well installation
City Review and Submit Final Report 30 days from submittal of draft.
6. STAFF ASSIGNMENT (Consultant):
Jeffrey Trommer, P.G.-WS Project Manager
Josh.5chmitz, P.E.—WS Tampa Office 1_e.ad
Ron Ewinski—St. Hydrogeologist
Tim.Harrell—WS Drafting
city's staff.
Kaylynn Price Project Manager
Michael Flanigan Public Utilities Site.Representative
Jason Jennings. Public Utilities Liaison
Jeremy J. Brown; PE Utilities Engineering Manager
Richard G:.Gardner,PE Public Utilities Assistant Director
.7. CORRESPONDENCE/REPQRTING/CDMMU.NICATIUN PROCEDURES:
ENGINEER's project correspondence shall be directed to:.
Jeffrey Trommet, P.G.. Project Manager
Josh Schmitz,..P.E.—Tampa Office Lead
All City project cotrespondence.shaII be directed to the Project Man.a.ger,with copies to.the
Utilities Engineering Manager:and Public,Utilities Assistant Director.
WORK ORDER INITIATION FORM 4 of.$ Revised:11/B/2017
ENG INEER.shaII provide a minimum.of.forty-eight (48) hours' notice prior to-conducting
fieldwork/site visits. ENGINEER shall provide a minimum.of seven (7) days notification for site
visits requiring the assistance of City Operations and Maintenance personnel.
ENGINEER acicnowledges.that all City.dire ctives shall be provided by the City Project.M6nagen
.A health and safety plan must be.submitted and approved by the Project.Manage r pfio.r to
conducting any fiel:dwo.rk/site visits..
1n.addition to the original copies delivered as stated in the scope.of work, all project def iverables
will be su.bmitted.in electronic format on CD.or other City approved device prior to approval of
final invoice.
B. INVOICING/FUNDING PROCEDURES:
For work:performed, invoices shall be submitted monthly to the:
City of Clearwater,Engineering Department
Attn.Veronica Josef;Senior Staff Assistant
PO Box 4.748
Clearwater, Florida 337584748.
City Invoicing Code:_3217321-530100-96664 for$39,724.00
9. INVOICING PROCEDURES
At a minimum, in addition to:the invoice amount(s) the following ihfo&nation shall be provided
:on all invoices submitted on the Work.Order:
A. Project, Purchase Order and invoice Numbers and Contract.A:mount.
B. The time period (begin and end date) covered bythe.invoice.
C. A short.narrative.summary:of activities corn pleted in the time period
D. Contract billing method—lump Sum or Cost Times.Multiplier
E. If Lump Sum,the percent completion, amount due,.previous amount earned and total
earned to date for all tasks(direct costs, if any, steal€ be included in €ump..sum amount).
F. If CostTimes MultipIier,.hours, hourly rates, names.of individuals being billed,:amount due,
previous amount earned,total earned to date for each task and other direct costs(receipts
will be required for.any single.item..with a cost:of$50 or greater 0 cumulative monthly
expenses greater.than$:100)..
G. If the Work Order is funded.by multiple.funding codes, an itemization.of tasks and invoice
amounts by funding code.
10. SPECIAL CONSIDERATIONS:
The:consultant named above is required to comply with Section 119.0701, Florida Statutes
where applicable.
PREPARED BY: APPROVED BY:
WORK.OROER INITIATION FORM 5.61'8 Revised:11/29/2037
Digitally signed by Tara
7 Kivett
bate;2020.
14:0139-05,001
Jas , .. Tara Kivett,P:E:
Tampa Office Lead City Engineer
WSP USA City of Clearwater
November 20,2020
Date Date
I
i
WORK:ORDER INITIATION FORM 6 of.8 Revised.11%29/2017
Attachment "'A,,
CIT IF CLEARWATER
ENGINEERING DEPARTMENT
WORK ORDER INITIATION FORM
CITY DELIVERABLES
1. FORMAT
The design plans shall be compiled utilizing the following methods:
1. City of Clearwater CAD standards.
2. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical
Datum of 1988 (vertical) and forth American Datum of 1983/90(horizontal).The unit of
measurement shall be the United States Foot, Any deviation from this datum will not be
accepted unless reviewed by City of Clearwater Engineering/Geographic Technology
Division.
2. DELIVERABLES
The design plans shall be produced on bond material, 24" x "at.a scale of 1" =20' unless
approved otherwise. Upon completion the consultant shall deliver all drawing fides in digital
format with all project data in Autodesk Civil 3D fide format. If not available Land (Desktop files
are still acceptable, however the City or Clearwater is currently phasing out Land Desktop.
NOTE: if approved deviation from Clearwater CAISstandards are used the Consultant shall
include all inecessary information to aid in manipulating the drawings including either PCP,CTB
file or pen schedule for plotting.The drawing file shall include only authorized fonts, shape's, line
types or other attributes contained', in the standard release of Autodesk, Inc.software.All block.
references and references contained within the drawing file shall be included. Please address
any questions regarding format to Mr,Tom Mahony, at(72e) 562 4762 or email address
Tom.l*�ahonymyCleairwater,com.
All electronic files(including CAIS and Specification files) must be delivered upon completion of
project or with 1010%plan submittal to City of Clearwater.
WORK ORDER HTIATKoN FORM 7 of 8 Revised:11/29/2017
Attachment"B"
MWB-06 Evaluation
WSP USA
City Project Number 19-0044-UT
WORK ORDER INITIATION FORM
PROJECT BUDGET
Task Description ................... Subconsultant Labor Total
Services
1 Install Temporary Piezometers and $2,649 $9,186 $11,835
Collect WL Data
2 Evaluate Data and Prepare Minor $7',430 $7,430
Modification
3 Prepare Response to FDEP Request for $5,696 $5,696
Additional Information
4 Install and Survey Permanent X4,597 $3,020 $7,617
Monitoring Well
5 Project Administration $3,536 $3,536
6 10%Contingency $3,610
Grand Total $39,724
WORK ORDER IMTIATION FORM 8 of 8 Revnsed: 11/219/2017
CLEARWATER Purchase Order
B-R10 .61,M!3FAM1fi1 -MY'MWC AC3i
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