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02/05/2020 Airpark Advisory Board Meeting Minutes February 5, 2020 City of Clearwater Main Library- Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 B I d I 0 T Meeting Minutes Wednesday, February 5, 2020 3:00 PM Main Library - 2nd Floor Board Room Airpark Advisory Board Page 1 City of Clearwater Airpark Advisory Board Meeting Minutes February 5, 2020 Roll Call Present 5 - Chair Denise Rosenberger, Board Member Richard Porraro, Board Member Paul Doric, Board Member Ronald Mason, and Ex-Officio Member Kelli O'Donnell Also Present - Ed Chesney, P.E. — Marine &Aviation Director, Michael MacDonald - Marine & Aviation Operations Manager, Patricia O. Sullivan — Board Reporter 1. Call To Order The Chair called the meeting to order at 3:00 p.m. at the Main Library. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. 2. Approval of Minutes 2.1 Approval of November 6, 2019 Meeting Minutes. Member Doric moved to approve minutes of the November 6, 2019 Airpark Advisory Board meeting as submitted in written summation. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda Mark Millaire said Airpark traffic had gotten louder, late night traffic had increased and 11:00 p.m. flights were unacceptable. He said landing flights flew 50 feet above his house. He said helicopters regularly flew over his house throughout weekends. He said aircraft should not fly over residences. Frank Scalzo said he had lived in his house for 23 years and helicopter flights over his house had increased significantly during the last few years,- his ears,his wife had to wear earplugs and his children could not play outside. He said he has heard aircraft fly over his house every 2 minutes. FBO (Fixed Base Operator) representative Barbara Cooper said only 2 or 3 airplanes land between 9:00 and 11:00 p.m. She said the flight school was active due to a pilot shortage. She said helicopter training tried not to repeat the same pattern more than 3 times; she will verify the flight school adhered to Airpark flight patterns over the industrial park. She said she had invited Mr. Scalzo several times to take a flight school flight to view the flight patterns. FBO David King said airplanes approaching the Airpark should fly at an altitude of 500 feet. He said the Airpark's flight pattern had not changed since the 1930s. He said small jets occasionally landed at the Airpark. Page 2 City of Clearwater Airpark Advisory Board Meeting Minutes February 5, 2020 He invited Mr. Millaire and Mr. Scalzo to visit the Airpark and offered to meet them at their homes with a decimeter meter. 4. New Business Items 4.1 Elect 2020 Chair and Vice Chair. Marine &Aviation Director Ed Chesney said Item 4.1 was continued to May 6, 2020 after new members are appointed. 4.2 Fixed Base Operator's Verbal Quarterly Update Ms. Cooper reported on tenant levels and visitors, the hangar waitlist was long. She said upcoming events included Young Eagles, Girl Scout Aviation Day, etc. She said the Airpark will be busy during SUN `n FUN and Easter. She reported in late April the Coast Guard planned a 4-hour emergency simulation drill at the Airpark with large helicopters, fire trucks, and ambulances. Mr. King reviewed plans for the Arc Tampa Bay Foundation Wings, Wheels & Wine fundraiser and auction on February 22 at the Airpark, previous fundraisers raised almost $400,000. He announced Astronaut Nicole Stott will attend. He said the Jolley Trolley will ferry guests from the parking lot to the event which will feature aircraft, boats, and unique cars. 5. Old Business Items 5.1 Continuation of Board Review and Comments on Updating the Existing Hangar Lease Language. Board to discuss new comments on lease language that is developing into a Draft for a new Tenant Hangar Lease Mr. Cheney said staff will incorporate member comments into a draft lease for board review at the May meeting. Following the May meeting, the Legal Department will review and format the final draft before it is presented to the City Council for approval later this year. Submitted comments were reviewed. It was recommended the lease: 1) use plain language, 2) include a definition of terms; 3) list the total monthly rent, 4) permit transient snowbirds to share hangar space with summer tenants,- 5) enants,5) not require deposits for long term tenants, and 6) refund tenant deposits after a set time and positive payment history. Concerns were expressed Airpark and City liabilities could include: 1) tenant use of caustic materials damaging airplanes in nearby hangars, 2) the crash of a tenant-repaired airplane, and 3) a hangar slab cracked by a dropped engine. It was stated that limiting in-hangar repairs protected City property Page 3 City of Clearwater Airpark Advisory Board Meeting Minutes February 5, 2020 from damages. It was noted that Albert Whitted Airport's lease permitted aircraft maintenance in hangars but required insurance that held the FBO blameless. It was stated airplane owners also could fly elsewhere for repairs. Tenants stated: 1) the FAA (Federal Aviation Administration) regulated aircraft maintenance, the FBO and City should encourage maintenance and not regulate it or make it more difficult to do, 2) flammable material storage previously was not a problem, 3) parents signed contracts with a hold harmless clause before their children flew with the Young Eagles,- 4) agles,4) the lease should not be longer than 4 pages, 5) approximately 70 experimental aircrafts were built or restored at the Airpark since the 1965 founding of the EAA (Experimental Aircraft Association) chapter, 6) proposed lease language would prohibit a) tenants who were A&P (Airframe & Powerplant) licensed mechanics from working on their airplanes in their hangars and b) Bender Aviation Service Inc. did not pull radios, a repair that did not require an A&P certified mechanic, and 7) on at least 2 occasions Bender Aviation mechanics indicated they lacked sufficient expertise to make technical repairs to an airplane. Ms. Cooper said: 1) it would be difficult for the lease to list an exact rent amount as tax rates could change, 2) the current lease prohibited subleases and limited aircraft maintenance in hangars to oil changes and preventative maintenance, 3) partnerships needed to be defined, 4) a deposit was necessary to pay for restoring a hangar to its original condition at the conclusion of a lease, 5) the FBO needed copies of hangar keys to conduct inspections and handle emergencies, and 6) updated Rules and Regulations should be attached to the lease and posted on the Airpark's website. She expressed concern the Airpark would be liable for damages caused by the mishap of an airplane maintained onsite by an underinsured or uninsured A&P mechanic. Mr. King expressed concerns a tenant without an airplane could name a "partner" who would jump to the top of the waitlist and the FBO now could only write letters to tenants out of compliance with the lease, he estimated evicting a corporate tenant cost$2,000. He recommended the lease require each tenant: 1) have an airplane and 2) provide updated insurance information annually to the FBO. Mr. King said the onsite mechanic service, Bender Aviation Service, Inc. was an insured, drug free work workplace and its owner and mechanics were A&P certified. He said without sufficient business, Bender Aviation would leave the Airpark, the FBO was required to provide mechanical services. He will survey tenants to determine which ones were A&P certified mechanics. He expressed concern tenants contracting repairs with offsite mechanics could not be confident re mechanic certifications, years of Page 4 City of Clearwater Airpark Advisory Board Meeting Minutes February 5, 2020 experience, or insurance coverage. He said the Airpark would not be held liable for aircraft maintenance done elsewhere. Mr. Chesney expressed concern a lease split between 2 airplane owners would allow an airplane owner to bypass the waitlist. At City marinas, mechanics and service providers must register as vendors with the City and provide proof of insurance before working on boats. City leases cannot exceed a 5 year term. Mr. Chesney recommended leases: 1) be up to 3 years in length with 2 one-year options; 2) name the specific airplane to be stored in the assigned hangar; and 3) require annual hangar inspections to verify legal activities and the safe storage of materials. Mr. Chesney said Rules and Regulations would clarify what could and could not be done in tenant hangars, that each tenant owned the airplane stored in their hangar, that airplanes could not be disassembled for unreasonable lengths of time, and clarify who can work on airplanes at the Airpark based on the Legal Department's determination. Discussion ensued regarding the sale of unleaded fuel at the Airpark. 6. Director's Report Marine & Aviation Operations Manager Michael MacDonald said staff will submit the Hangar C replacement project to the City Council for approval later this month. The current hangar will be razed this summer. He anticipated the project would take 300 days. 7. Board Members to be Heard Chair Denise Rosenberger was thanked for her service to the board. 8. Adjourn Attes Ex Officio Member O'Donnell said she had invited her employer NOAA (National Oceanic & Atmospheric Administration) to fly in a twin otter airplane to attend Girl Scout Aviation Day and share weather information. The meeting adjourned at 4:30 p.m. oard Report. r City of Clearwater` fr/ /,- — Chair — Airpark Advisory Board Page 5