SUBRECIPIENT AGREEMENT - PROGRAM YEAR 2020-2021PROGRAM YEAR 2020-2021
SUBRECIPIENT AGREEMENT BY AND BETWEEN
CITY OF CLEARWATER AND
TAMPA BAY COMMUNITY DEVELOPMENT CORPORATION
THIS AGREEMENT is made on this 2'"--- day of December 2020, between the
CITY OF CLEARWATER, a municipal corporation of the State of Florida, whose address is 600
Cleveland Street, Suite 600, Clearwater, Florida 33755, (hereinafter referred to as ("CITY")
and Tampa Bay Community Development Corporation, a non-profit, 501(c)(3) corporation
under the laws of Florida, whose corporate headquarters mailing address is 2139 N. E.
Coachman Road, Ste #1, Clearwater, Florida 33765, (herein after referred to as "Tampa Bay
CDC" or "Subrecipient").
WHEREAS, the City is the recipient of the State Housing Initiatives Partnership
("SHIP") Program funds (CSFA 40.901) established in accordance with Section 420.907-
9079, Florida Statutes, and Rules 67-37, Florida Administrative Code. The SHIP program
was created for the purpose of providing funds to local governments as incentive for the
creation of public-private partnerships to produce and preserve affordable housing. The City
of Clearwater has met all prerequisites for participation in the State Housing Initiatives
Partnership (SHIP) Program; and
WHEREAS, the State of Florida authorized and directed the City to utilize funds
distributed under the State Housing Initiatives Partnership (SHIP) Program for eligible
housing activities and projects; and
WHEREAS, the City desires to use a portion of said grant for the improvement of the
social and economic welfare of its citizens through the provision of affordable housing to
low- to moderate -income persons, and
WHEREAS, the City Council Resolution number 18-04 has approved its Local Housing
Assistance Plan ("LHAP") under the State Housing Initiatives Partnership ("SHIP") Program
for FY 2018 through FY 2021 by which said goals shall be implemented; and
WHEREAS, Tampa Bay CDC, Inc. has applied for and been approved to administer the
city's Down Payment Assistance Program for very low-, low- and moderate -income eligible
homebuyers utilizing the SHIP Program; and
WHEREAS, on July 16, 2020, the City Council authorized the City Manager to execute
an Agreement with Tampa Bay CDC to provide Down Payment & Closing Costs Assistance
Services utilizing up to $20,000.00 in SHIP funds for an existing home and up to $45,000.00
for a newly constructed home for up to ten (10) homebuyers within the city limits of the City
of Clearwater, Florida; and
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WHEREAS, the City of Clearwater and Tampa Bay CDC desire to carry out a housing
activity specified in Part II of this Agreement; and
WHEREAS, the City Council has authorized and appropriated a portion of its SHIP
funds for the implementation of the Down Payment Assistance Strategy by an Eligible
Subrecipient as specified in the City of Clearwater's approved 2018-2021 SHIP Local Housing
Assistance Plan; and
WHEREAS, the regulations contained in Section 420.907 of the Florida Statutes and
Chapter 67-37 of the Florida Administrative Code, as now in effect and as may be amended
from time to time govern this agreement;
NOW THEREFORE, the City and Tampa Bay CDC hereby execute this agreement to
undertake the described Down Payment Assistance Services.
FUTHERMORE, the City and Tampa Bay CDC agree as follows:
I. DEFINITIONS AND PURPOSE
A. DEFINITIONS
1. "City" means City of Clearwater, Pinellas County, Florida.
2. "F. A. C." means the Florida Administrative Code.
3. "FHFC" means the Florida Housing Finance Corporation.
4. "Very low- income person" or "very low-income household" means one
or more natural persons or a family, that has a total annual anticipated gross
household income that does not exceed fifty percent (50%) of the median
annual income for the Tampa -St. Petersburg Clearwater Metropolitan
Statistical Area (MSA), adjusted for household size.
5. "Low-income person" or "low-income household" means one or more
natural persons or a family, that has a total annual anticipated gross
household income that does not exceed eighty percent (80%) of the median
annual income for the Tampa -St. Petersburg Clearwater MSA.
6. "Moderate -income person" or "moderate low-income household"
means one or more natural persons or a family, that has a total annual
anticipated gross household income that does not exceed one hundred
twenty percent (120%) of the median annual income for the Tampa -St.
Petersburg MSA, adjusted for household size.
7. "Program" means the administration of Down Payment Assistance loans.
8. "SHIP" means the State Housing Initiatives Partnership Program.
The purpose of this Agreement is to state the covenants and conditions under which
the Tampa Bay CDC will implement the Scope of Service summarized in Section II of
this Agreement.
II. SCOPE OF SERVICE
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A. SCOPE
Tampa Bay CDC shall qualify, approve and coordinate loan closing for up to ten(10)
income -eligible homebuyers within the city limits of Clearwater.
B. MARKETING
Tampa Bay CDC shall affirmatively market this program to eligible very low-, low to
moderate -income, homebuyers. Very low- and low to moderate is defined as having
an annual gross income at or below 120% of the Area Median Income (AMI) for the
Tampa St. Petersburg -Clearwater MSA, as determined by the guidelines updated
annually by the United States Department of Housing and Urban Development and
posted at www.floridahousing.org. The current income limits for the Tampa St.
Petersburg -Clearwater MSA are contained in Exhibit "A".
C. PROJECT COMPLETION
Tampa Bay CDC shall complete the project within 9 months from the date this
agreement is executed, unless a time extension is requested by Tampa Bay CDC in
writing and granted by the City in writing. Any such time extension shall be attached
to and made a part of this agreement.
D. ACCOMPLISHMENT
Tampa Bay CDC shall accomplish the contracted activities in program year 2020
(December _ 2020 through September 30, 2021).
III. TIME OF PERFORMANCE
This Agreement and all rights and duties designated hereunder shall be in effect from
December 2 % , 2020 and all services required hereunder shall be completed in
accordance with this agreement.
IV. PROJECT FUNDING
A . DUTIES
The City of Clearwater hereby approves SHIP Program funding for Down Payment &
Closing Costs Assistance Services in the amount not to exceed $20,000.00 for an
existing home and not to exceed $45,000.00 for a newly built home from SHIP
Program funds per household. As a subrecipient, Tampa Bay CDC will serve as the
primary contact. Tampa Bay CDC will provide marketing, intake, processing and loan
closing of up to ten (10) down payment and closing costs assistance loans for income
eligible, very low-, low to moderate -income homebuyers who purchase homes within
the city limits of Clearwater.
B. HOMEBUYER INCOME QUALIFICATION. UNDERWRITING & CLOSING
GUIDELINES
Tampa Bay CDC shall determine that each household is income eligible by verifying
the household's total current combined gross annual income from all sources. All
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income and assets must be verified, with source documents and in writing. To be
eligible for assistance, the household's total current combined gross annual income
from all sources cannot exceed the limits set by HUD for Tampa St. Petersburg -
Clearwater, FL MSA (Exhibit "A"). Total household income is the total current,
annualized gross income, before taxes and withholding, of the purchaser and all adult
members, over the age of 18, residing or intending to permanently reside in the
dwelling. This includes a spouse, fiance, parent, relative, adult child, etc.
C. REQUESTS FOR DISBURSEMENTS
Tampa Bay CDC shall ensure SHIP funds provided under this agreement will be
requested for disbursement only in required amounts and as needed for payment of
eligible costs. Tampa Bay CDC shall be responsible for the outlay of funding for the
down payment assistance. Once the case is completed and has been reviewed and
approved by the City, Tampa Bay CDC shall submit a request for reimbursement for
the down payment assistance case along with the payment request for processing fee.
The City reserves the right to liquidate funds available under this agreement for
eligible costs incurred by the City on behalf of Tampa Bay CDC to complete the project.
D. FUNDING AMOUNT
The full amount of SHIP funds, not to exceed $20,000.00 for an existing home and up
to $45,000.00 for new construction from the SHIP Program, shall be released as
earned by verified performance of activities to be completed under this agreement,
as determined by the City of Clearwater.
It is expressly agreed and understood that the total amount of down payment
assistance shall not exceed $20,000.00 for an existing home and shall not exceed
$45,000.00 for a newly built home from the 2020- 2021 SHIP Program. Tampa Bay
CDC will be awarded $1,000.00 per down payment assistance loan processed.
E. PROGRESS REPORTS
The Tampa Bay CDC shall submit Progress Reports to the City in the form, content
and frequency required by the City.
V. GENERAL CONDITIONS
A. GENERAL COMPLIANCE
Tampa Bay CDC agrees to comply with the requirements as outlined in Section
420.907 of the Florida Statutes and F.A.C. 67-37. Tampa Bay CDC policies governing
the funds provided under this contract. Tampa Bay CDC agrees to utilize funds
available under this Agreement for the Down Payment Assistance Program
exclusively for down payment and closing costs to eligible persons and households.
B. INDEPENDENT CONTRACTOR
Nothing contained in this Agreement is intended to, or shall be construed in any
manner, as creating or establishing the relationship of employer/employee between
the parties. Tampa Bay CDC shall at all times remain an "independent contractor"
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with respect to the services to be performed under this Agreement. The City shall be
exempt from payment of all Unemployment Compensation, FICA, retirement benefits,
life and/or medical insurance and Workers' Compensation Insurance, as Tampa Bay
CDC is an independent eligible subrecipient.
C. WORKERS' COMPENSATION
Tampa Bay CDC shall provide Workers' Compensation Insurance coverage for all of
its employees involved in the performance of this contract.
D. INSURANCE
Tampa Bay CDC shall furnish a Certificate of Insurance naming the City of Clearwater
as an additional insured with general liability limits of at least $1,000,000 per
occurrence.
E. INDEMNIFICATION
Tampa Bay CDC shall indemnify and hold the City of Clearwater harmless from any
and all claims, losses, damages and causes of actions which may arise out of the
performance of this Agreement, including costs and expenses for or on account of any
or all suits relating to this Agreement, and shall pay all costs and judgments which
may be issued thereon. In particular, Tampa Bay CDC will hold the City harmless and
will indemnify the City for any obligations imposed by the State arising out of the
conduct of activities under this Agreement.
F. GRANTOR RECOGNITION
Tampa Bay CDC shall ensure recognition of the role of the grantor agency and the
SHIP Program in providing services through this contract. All publicity materials or
notices pursuant to this contract shall be prominently labeled as to funding source.
G. AMENDMENTS
The City or Tampa Bay CDC may amend this Agreement at any time provided that
such amendments make specific reference to this Agreement, and are executed in
writing, signed by a duly authorized representative of both organizations. Such
amendments shall not invalidate this Agreement, nor relieve or release the City or
Tampa Bay CDC from its obligations under this Agreement. The City may, in its
discretion, amend this Agreement to conform with State or local governmental
guidelines, policies, and available funding amounts, or for other reasons. If such
amendments result in a change in the funding, the scope of services, or schedule of
the activities to be undertaken as part of this Agreement, such modifications will be
incorporated only by written amendment signed by both City and Tampa Bay CDC.
H. SUSPENSION OR TERMINATION
Either party may terminate this contract at any time by giving written notice to the
other party of such termination and specifying the effective date thereof at least thirty
(30) days before the effective date of such termination. In the event of any
termination for convenience, all finished or unfinished documents, data, reports or
other materials prepared by Tampa Bay CDC under this Agreement shall, at the option
[G M 20-1510-255/263441/1] 5
of the City, become the property of the City. The City may also suspend or terminate
this Agreement, in whole or in part, if Tampa Bay CDC materially fails to comply with
any term of this Agreement, or with any of the rules, regulations or provisions
referred to herein, in addition to other remedies as provided by law. If through any
cause Tampa Bay CDC shall fail to fulfill in a timely and proper manner its obligations
under this Agreement, or violates any of the covenants, agreements, or stipulations of
this Agreement, the City shall thereupon have the right to terminate this Agreement
or suspend payment in whole or part by giving written notice to Tampa Bay CDC of
such termination or suspension of payment and specify the effective date thereof, at
least five (5) working days before the effective date of termination or suspension. If
payments are withheld, Economic Development & Housing Department staff shall
specify in writing the actions that must be taken by Tampa Bay CDC as a condition
precedent to resumption of payments and shall specify a reasonable date for
compliance. Sufficient cause for suspension of payments shall include, but not be
limited to:
• Failure to comply with Section II, Scope of Service of this Agreement.
• Failure to submit periodic reports as determined by the City.
VI. ADMINISTRATIVE REQUIREMENTS
A. RECORDS TO BE MAINTAINED
Tampa Bay CDC shall maintain all records required by the City of Clearwater that are
pertinent to the activities to be funded under this Agreement.
B. RETENTION
Tampa Bay CDC shall retain all records pertinent to expenditures incurred under
this Agreement. For cases that were assisted, retain records for 5 years after the
loan has been released or satisfied, or after the SHIP closeout annual report for
these funds has been submitted, whichever is later. For cases that were cancelled or
were not assisted, retain documents for four years after the SHIP close out annual
report has been submitted.
C. DISCLOSURE
Tampa Bay CDC shall maintain records in accordance with Florida's Public
Information Law (F.S. 119).
D. CLOSEOUTS
Tampa Bay CDC's obligation to the City shall not end until all closeout requirements
are completed. Activities during this closeout period shall include, but are not limited
to, making final payments and determining the custodianship of records.
E. AUDITS & INSPECTIONS
1. Audits
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In the event that the Subrecipient expends a total amount of state financial
assistance equal to or in excess of $750,000 in any fiscal year of such
Subrecipient (for fiscal years ending June 30, 2017 or thereafter), the
Subrecipient must have a State single or project -specific audit for such fiscal
year in accordance with Section 215.97, Florida Statutes; applicable rules of
the Department of Financial Services; and Chapters 10.550 (local
governmental entities) or 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General. EXHIBIT B to this agreement indicates state
financial assistance awarded through the City of Clearwater by this agreement.
In determining the state financial assistance expended in its fiscal year, the
Subrecipient shall consider all sources of state financial assistance, including
state financial assistance received from the City of Clearwater, other state
agencies, and other nonstate entities. State financial assistance does not
include Federal direct or pass-through awards and resources received by a
nonstate entity for Federal program matching requirements.
In connection with the audit requirements addressed in Exhibit B, Part II
paragraph 1, the Subrecipient shall ensure that the audit complies with the
requirements of Section 215.97(8), Florida Statutes. This includes submission
of a financial reporting package as defined by Section 215.97(2), Florida
Statutes, and Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General.
If the Subrecipient expends less than $750,000 in state financial assistance in
its fiscal year, an audit conducted in accordance with the provisions of Section
215.97, Florida Statutes, is not required. In the event that the Subrecipient
expends less than $500,000 in state financial assistance in its fiscal year and
elects to have an audit conducted in accordance with the provisions of Section
215.97, Florida Statutes, the cost of the audit must be paid from the nonstate
entity's resources (i.e., the cost of such an audit must be paid from the
Subrecipient's resources obtained from other than State entities). Full audit
language is attached as Exhibit "B".
2. Inspections
Tampa Bay CDCs records with respect to any matters covered by this
Agreement shall be made available to the City and/or the FHFC at any time
during normal business hours, as often as the City of Clearwater or the FHFC
deems necessary, to audit, examine, and make excerpts or transcripts of all
relevant data.
VII. CIVIL RIGHTS COMPLIANCE
Tampa Bay CDC agrees that no person shall, on the ground of race, creed, color,
religion, national origin, sex, handicap, familial status, marital status or age be
excluded from the benefits of,or be subjected to discrimination under any activity
carried out by Tampa Bay CDC in performance of this Agreement. Upon receipt of
evidence of such discrimination, the City shall have the right to terminate this
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Agreement. Tampa Bay CDC will take affirmative action to ensure that all employment
practices are free from such discrimination. Such employment practices include but
are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff, termination, rate of pay or other forms of
compensation, and selection for training, including apprenticeship. Tampa Bay CDC
agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this nondiscrimination clause.
VIII. PROHIBITED ACTIVITY
Tampa Bay CDC is prohibited from using funds provided herein or personnel
employed in the administration of the program for: political activities; sectarian or
religious activities; lobbying, political patronage, and nepotism activities.
IX. SEVERABILITY OF PROVISIONS
If any provision of this Agreement is held invalid, the remainder of this Agreement
shall not be affected thereby, if such remainder would then continue to conform to
the terms and requirements of applicable law.
X. NOTICE
All notice required to be given under this Agreement shall be sufficient when
delivered to the Economic Development & Housing Department office located at 600
Cleveland Street, Suite 600, Clearwater, Florida 33755 and to Tampa Bay CDC. having
its mailing address 2139 N. E. Coachman Road, Ste #1„ Clearwater, Florida, 33765.
XI. COUNTERPARTS OF THE AGREEMENT
This Agreement, consisting of fifteen (15) enumerated pages and the exhibits
referenced herein, shall be executed in two counterparts, each of which shall be
deemed to be an original, and such counterparts will constitute one and the same
instrument.
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IN WITNESS WHEREOF, the parties hereto have executed these presents and have
set their hands and seals this Ymday of December, 2020.
ATTEST:
Rosemarie Call, Ci
STATE OF FLORIDA
COUNTY OF PINELLAS
THE FOREGOING SHIP
11- /LA
is personally known
identification.
CITY OF CLEARWATER, FLORIDA, a
municipal corporation organized and existing
under the laws of the State of Florida
By:
Wi B. Horne II, City Manager
f i
Acck 1-k0.)4.,oeX , oar. \I,\n
Tampa Bay Community Development, Inc.,
a Florida no profit c e poration
By:
Title: 3PU411 (itn
Print Name:
Date: /1/07/o/Cigei
AGREEMENT was acknowledged before me this_day of
2020, by Tv---(..; s iP',e�. as p>�A "-V‘-',1 . He
to me or ❑ who_has produced N`Q
ROGER D. RAYBURN
Commission # GG 156429
Expires October 30, 2021
Bonded Thu Troy Fain Insurance 800-385-7019
NOTARY PUBLIC
Print Name: 'pf
My Commission Expires: /0 3' 2- /
as
APPROVED AS TO FORM
for the use and reliance of the City of
Clearwater, Florida, only.
/io g
ucki
, 2020.
pR Laura Mahony, Senior Assistant
Attorney, Clearwater, Florida
[GM20-1510-255/263441/1] 9
City
SHIP INCOME LIMITS
HUD Release Date - April 1, 2020
Effective 4/1/2020
Household
Size
100%
Median
Income
30% Median
(Extremely
Low)
Income
50% Median
(Very Low)
Income
80% Median
(Low)
Income
120%
Median
(Moderate)
Income
1 Person
$14,800
$24,650
$ 39,400
$59,160
2 Persons
17,240
28,150
45,000
67,560
3 Persons
21,720
31,650
50,650
75,960
4 Persons
$69,200
26,200
35,150
56,250
84,360
5 Persons
30,680
38,000
60,750
91,200
6 Persons
35,160
40,800
65,250
97,920
7 Persons
39,640
43,600
69,750
104,640
8 Person
44,120
46,400
74,250
111,360
GROSS (UNADJUSTED) MEDIAN HOUSEHOLD INCOME - $69,200
[G M20-1510-255/263441/1] 10
Exhibit "B"
The administration of resources awarded by the City of Clearwater to Subrecipient may
be subject to audits and/or monitoring by the City of Clearwater as described in this
section.
MONITORING
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F
- Audit Requirements, and section 215.97, Florida Statutes (F.S.), as revised (see
Audits below), monitoring procedures may include, but not be limited to, on-site
visits by City of Clearwater staff, limited scope audits as defined by 2 CFR §200.425,
or other procedures. By entering into this agreement, the Subrecipient agrees to
comply and cooperate with any monitoring procedures or processes deemed
appropriate by the City of Clearwater. In the event the City of Clearwater determines
that a limited scope audit of the Subrecipient is appropriate, the Subrecipient agrees
to comply with any additional instructions provided by City of Clearwater staff to the
Subrecipient regarding such audit. The Subrecipient further agrees to comply and
cooperate with any inspections, reviews, investigations, or audits deemed necessary
by the Chief Financial Officer (CFO) or Auditor General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the Subrecipient is a state or local government or a nonprofit
organization as defined in 2 CFR §200.90, §200.64, and §200.70.
1. A recipient that expends $750,000 or more in federal awards in its fiscal year must have
a single or program -specific audit conducted in accordance with the provisions of 2 CFR
200, Subpart F - Audit Requirements. EXHIBIT 1 to this form lists the federal resources
awarded through the City of Clearwater by this agreement. In determining the federal
awards expended in its fiscal year, the Subrecipient shall consider all sources of federal
awards, including federal resources received from the Clearwater of Clearwater. The
determination of amounts of federal awards expended should be in accordance with the
guidelines established in 2 CFR §§200.502-503. An audit of the Subrecipient conducted
by the Auditor General in accordance with the provisions of 2 CFR §200.514 will meet
the requirements of this Part.
2. For the audit requirements addressed in Part I, paragraph 1, the Subrecipient shall fulfill
the requirements relative to auditee responsibilities as provided in 2 CFR §§200.508-
512.
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3. A recipient that expends less than $750,000 in federal awards in its fiscal year is not
required to have an audit conducted in accordance with the provisions of 2 CFR 200,
Subpart F - Audit Requirements. If the Subrecipient expends less than $750,000 in
federal awards in its fiscal year and elects to have an audit conducted in accordance with
the provisions of 2 CFR 200, Subpart F - Audit Requirements, the cost of the audit must
be paid from non-federal resources (i.e., the cost of such an audit must be paid from
Subrecipient resources obtained from other than federal entities).
PART II: STATE FUNDED
This part is applicable if the Subrecipient is a non -state entity as defined by Section
215.97(2), Florida Statutes.
1. In the event that the Subrecipient expends a total amount of state financial assistance
equal to or in excess of $750,000 in any fiscal year of such Subrecipient (for fiscal years
ending June 30, 2017, and thereafter), the Subrecipient must have a state single or
project -specific audit for such fiscal year in accordance with section 215.97, F.S.; Rule
Chapter 691-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local
governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General. EXHIBIT 1 to this form lists the state financial assistance awarded
through the Department of ABC by this agreement. In determining the state financial
assistance expended in its fiscal year, the Subrecipient shall consider all sources of state
financial assistance, including state financial assistance received from the Department of
ABC, other state agencies, and other nonstate entities. State financial assistance does not
include federal direct or pass-through awards and resources received by a nonstate
entity for federal program matching requirements.
2. For the audit requirements addressed in Part II, paragraph 1, the Subrecipient shall
ensure that the audit complies with the requirements of section 215.97(8), F.S. This
includes submission of a financial reporting package as defined by section 215.97(2), F.S.,
and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General.
3. If the Subrecipient expends less than $750,000 in state financial assistance in its fiscal
year (for fiscal years ending June 30, 2017, and thereafter), an audit conducted in
accordance with the provisions of section 215.97, F.S., is not required. If the Subrecipient
expends less than $750,000 in state financial assistance in its fiscal year and elects to
have an audit conducted in accordance with the provisions of section 215.97, F.S., the
cost of the audit must be paid from the nonstate entity's resources (i.e., the cost of such
an audit must be paid from the Subrecipient's resources obtained from other than state
entities).
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PART III: OTHER AUDIT REQUIREMENTS
Note: This Part should be used to specify any additional audit requirements imposed
by the state awarding entity that are solely a matter of that state awarding entity's
policy (i.e., the audit is not required by federal or state laws and is not in conflict with
other federal or state audit requirements). Pursuant to section 215.97(8), F.S., state
agencies may conduct or arrange for audits of state financial assistance that are in
addition to audits conducted in accordance with section 215.97, F.S. In such an event,
the state awarding agency must arrange for funding the full cost of such additional
audits
PART IV: REPORT SUBMISSION
1.Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart
F - Audit Requirements, and required by Part I of this form shall be submitted, when required
by 2 CFR §200.512, by or on behalf of the Subrecipient directly to the Federal Audit
Clearinghouse (FAC) as provided in 2 CFR §200.36 and §200.512.
The FAC's website provides a data entry system and required forms for submitting the
single audit reporting package. Updates to the location of the FAC and data entry
system may be found at the OMB website.
2. Copies of financial reporting packages required by Part II of this form shall be
submitted by or on behalf of the Subrecipient directly to each of the following:
A. The City of Clearwater at the following address:
Economic Development & Housing Department
600 Cleveland Street, Suite 600
Clearwater, Florida 33755
[GM20-1510-255/263441/1] 13
B. The Auditor General's Office at the following address:
Auditor General
Local Government Audits/342
111 West Madison Street
Tallahassee, Florida 32399-1450
The Auditor General's website (https://flauditor.gov/) provides instructions for
filing an electronic copy of a financial reporting package.
3. (The state awarding agency should use the following language, if applicable.) Copies of
reports or the management letter required by Part III of this form shall be submitted by
or on behalf of the Subrecipient directly to:
The Department of ABC at each of the following addresses:
Department address(es) (i.e., office(s) responsible for program oversight)
4. Any reports, management letters, or other information required to be submitted to the
Department of ABC pursuant to this agreement shall be submitted timely in accordance
with 2 CFR §200.512, section 215.97, F.S., and Chapters 10.550 (local governmental
entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General, as applicable.
5. Recipients, when submitting financial reporting packages to the Department of ABC for
audits done in accordance with 2 CFR 200, Subpart F - Audit Requirements, or Chapters
10.550 (local governmental entities) and 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General, should indicate the date on which the
reporting package was delivered to the Subrecipient.
PART V: RECORD RETENTION
The Subrecipient shall retain sufficient records demonstrating its compliance with the terms
of the award(s) and this agreement for a period of years (at least seven years) from the date
the audit report is issued, and shall allow the City of Clearwater, or its designee, the CFO, or
Auditor General access to such records upon request. The Subrecipient shall ensure that
audit working papers are made available to the City of Clearwater, or its designee, the CFO,
or Auditor General upon request for a period of seven years from the date the audit report is
issued, unless extended in writing by the City of Clearwater.
Note: Records need to be retained for at least five years to comply with record retention
requirements related to original vouchers as prescribed by the Department of State, Division of
Library and Information Services, Bureau ofArchives and Records Management.
[G M 20-1510-255/263441/1] 14
EXHIBIT -1
State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the
Following:
Matching Resources for Federal Programs:
Note: If the resources awarded to the recipient for matching represent more than one federal
program, provide the same information shown below for each federal program and show total
state resources awarded for matching.
1. Federal Program A:
List federal agency, Catalog of Federal Domestic Assistance title and number, and $
(amount).
2. Federal Program B:
List federal agency, Catalog of Federal Domestic Assistance title and number, and $
(amount).
Subject to Section 215.97, F.S.:
Note: If the resources awarded to the recipient represent more than one state project, provide
the same information shown below for each state project and show total state financial
assistance awarded that is subject to section 215.97, F.S.
3. State Project A:
List state awarding agency, Catalog of State Financial Assistance title and number, and $
(amount).
4. State Project B:
List state awarding agency, Catalog of State Financial Assistance title and number, and $
(amount).
Compliance Requirements Applicable to State Resources Awarded Pursuant to this
Agreement Are as Follows:
Note: List applicable compliance requirements in the same manner as illustrated above for
federal resources. For matching resources provided by the City of Clearwater for federal
programs, the requirements might be similar to the requirements for the applicable federal
programs. Also, to the extent that different requirements pertain to different amounts of the
non-federal resources, there may be more than one grouping (Le., 1, 2, 3, etc.) listed under this
category.
Note: 2 CFR §200.513 and section 215.97(5), F.S., require that the information about federal
programs and state projects included in EXHIBIT 1 be provided to the recipient
For questions regarding Form DFS -A2 -CL, contact your FSM state agency liaison or the
Department of Financial Services, Bureau of Auditing, at FSAA@MyFloridaCFO.com or (850)
413-3060.
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