09/28/2020Monday, September 28, 2020
9:00 AM
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Main Library - Council Chambers
Council Work Session
Work Session Agenda
September 28, 2020Council Work Session Work Session Agenda
To ensure public safety and comply with the Governor's Safer at Home order in response to the
COVID-19 virus, the Clearwater City Council will hold a public meeting on Monday, September 28, 2020
at 9:00 a.m. using communications media technology.
Pursuant to Executive Order No. 20-69, issued by the Office of Governor Ron DeSantis on March 20,
2020, municipalities may conduct meetings of their governing boards without having a quorum of its
members present physically or at any specific location, and utilizing communications media technology
such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes.
The meeting will be held through the Zoom platform and will be broadcast live
on the city's website (https://www.myclearwater.com/government/council-meeting-streaming-videos),
o n F a c e b o o k ( w w w . f a c e b o o k . c o m / c i t y o f c l e a r w a t e r ) a n d o n Y o u T u b e
(www.youtube.com/myclearwater) as well as the following public access TV channels: Spectrum
Channel 638, Frontier Channel 30 and WOW! Channel 15.
Individuals with disabilities who need reasonable accommodations to effectively participate in this
meeting are asked to contact the City Clerk at (727)562-4092 or rosemarie.call@myclearwater.com in
advance.
1. Call to Order
2. Presentations
Police Oaths2.1
3. City Manager
Approve an Interlocal Agreement between City of Clearwater and
Community Redevelopment Agency (CRA) to provide staffing, telephone
services and other administrative services for the CRA, provided for the
reimbursement of certain expense by the CRA to the City, and authorize
the appropriate officials to execute same. (consent)
3.1
4. Economic Development and Housing
Approve a local government contribution of $610,000 in General Fund
Reserves to be set aside as a commitment for the Minimum Local
Government Areas of Opportunity Funding that is required for Blue Pierce,
LLC, as Successor-in-Interest to Blue Sky Communities, LLC, (Blue Sky)
to receive a basis boost in the State of Florida’s Low Income Housing Tax
Credit Program (LIHTC) for an 81-unit affordable housing development
project at 610 Franklin Street; approve the First Amendment to Agreement
for Development and Purchase and Sale of Property (Amendment)
between the Community Redevelopment Agency of the City of Clearwater,
the City of Clearwater and Blue Pierce, LLC (Blue Pierce); and authorize
appropriate officials to execute same. (consent)
4.1
5. Gas System
Page 2 City of Clearwater Printed on 9/27/2020
September 28, 2020Council Work Session Work Session Agenda
Accept a Gas Utility Easement from Jones Properties, LLC, for the
construction, installation, and maintenance of gas utility facilities on real
property located at 14219 Walsingham Road, Largo, FL and adopt
Resolution 20-48.
5.1
Approve an Easement Termination and Release with Tarpon Springs
Housing Authority, a public body corporate and politic established pursuant
of Chapter 421 of the Florida Statutes whose principal address is 500 S.
Walton Avenue, Tarpon Springs, FL, 34689 and authorize the appropriate
officials to execute same. (consent)
5.2
6. Parks and Recreation
Authorize award of Invitation to Bid (ITB) 03-20R, Landscaping
Maintenance Services: Zone 5 - Northwest, to Average Joe Landscape,
LLC for an annual not-to-exceed amount of $95,000 for the period of
October 1, 2020 through September 30, 2021, with the option for one
one-year term extension and authorize the appropriate officials to execute
same. (consent)
6.1
7. Police Department
Renew Grant and Financial Assistance Agreement between the Florida
Department of Law Enforcement and the city of Clearwater, necessary to
facilitate a current mutual aid agreement between the two entities, effective
upon execution through June 30, 2021, and authorize the appropriate
officials to execute same. (consent)
7.1
8. Engineering
Approve the request from the owner of property addressed as 1140
Eldridge Street, Clearwater, to vacate a platted utility easement, described
as the East 10 Feet of the West 81.75 feet of Lot 7, Green Field
Subdivision, according to the plat thereof, as recorded in Plat Book 31,
Page 28, of the Public Records of Pinellas County, Florida, and pass
Ordinance 9412-20 on first reading.
8.1
Accept a Sidewalk Easement from Central Properties Inc., as Trustee of
the Baymont Trust, for the repair, maintenance, and replacement of a
public sidewalk on real property located at 499 Mandalay Avenue and
adopt Resolution 20-42.
8.2
Page 3 City of Clearwater Printed on 9/27/2020
September 28, 2020Council Work Session Work Session Agenda
Award a construction contract to Steve’s Excavating and Paving Inc.-- of
Dunedin, Florida, for the 2021 Underdrain project via Invitation to Bid (ITB)
20-0028-EN, in the annual amount of $300,000 for an initial one-year term
with an option to renew for three additional one-year renewal terms on a
unit price basis and authorize the appropriate officials to execute same.
(consent)
8.3
Award a construction contract to Hinterland Group Inc., of Riviera Beach,
Florida, for the 2021 Stormwater Pipe Lining annual maintenance via
Invitation to Bid (ITB) 20-0021-EN in the yearly amount of $1,000,000 for
an initial one-year term with an option to renew for three additional
one-year renewal terms on a unit price basis and authorize the appropriate
officials to execute same. (consent)
8.4
Authorize a purchase order to American Lighting and Signalization (ALS)
for streetlight maintenance and repairs in an amount not to exceed
$100,000 for the period of October 1, 2020 through August 2, 2021,
pursuant to Clearwater Code of Ordinances Section 2.564(1)(d) Other
Government Entities Contracts, and authorize the appropriate officials to
execute same. (consent)
8.5
Approve Construction Manager at Risk (CMAR) proposal from Skanska,
Inc. of Tampa, FL, for the renovations of the Clearwater Main Library for
Imagine Clearwater (17-0031-EN) at the Guaranteed Maximum Price
(GMP) of $6,420,156.69 and authorize the appropriate officials to execute
same. (consent)
8.6
Approve the conveyance of a Distribution Easement to Duke Energy
Florida, LLC, d/b/a Duke Energy, for the installation, operation and
maintenance of electric facilities to support Duke’s new transformer and
electrical facility installation for the new restrooms at the Seminole Boat
Ramp project at 302 Seminole Street and authorize the appropriate
officials to execute same. (consent)
8.7
9. Fire Department
Approve the Professional Services Agreement between Innovative
Emergency Management, Inc. (IEM) and the City of Clearwater for
developing a Continuity of Operations Plan (COOP) document and related
services in the amount of $131,660.00 and authorize appropriate officials
to execute the same. (consent)
9.1
10. Library
Page 4 City of Clearwater Printed on 9/27/2020
September 28, 2020Council Work Session Work Session Agenda
Declare library materials surplus pursuant to Clearwater Code of
Ordinances Section 2.622, surplus sales over $5,000; authorize a donation
to designated not-for-profit organizations pursuant to Section 2.624 (5),
exceptions to auction sale; and authorize the appropriate officials to
execute same. (consent)
10.1
11. Planning
Approve the proposed first amendment to an existing Development
Agreement between the City of Clearwater and East Shore International
Enterprises, LLC and 411ES, LLC which provides a one-year extension
for site plan approval; adopt Resolution 20-41, and authorize the
appropriate officials to execute same. (HDA2019-03001;
400/405/408/409/411 East Shore Drive).
11.1
12. Information Technology
Authorize an increase of $600,000 to Purchase Order 900709 to GSA
Security, Inc. of Tampa, FL, for the Purchase, Installation, Maintenance,
and Repairs of Security Cameras; for a revised total amount of $1,000,000
for the three-year term expiring on June 24, 2022, pursuant to Clearwater
Code of Ordinances Section 2.564(1)(d) Exceptions to Bid - Other
Government Entities’ Bids and authorize the appropriate officials to
execute same. (consent)
12.1
Approve a Purchase Order increase to Crown Castle, Inc., of Clearwater,
FL, in the amount of $58,000 for a total not to exceed amount of $137,000
for remainder of this term ending September 30, 2022, to accommodate
increased internet service provision, and authorize the appropriate officials
to execute same. (consent)
12.2
Authorize a piggyback off of the State of Florida Department of
Management Services Contract DMS-08/09-071, for SUNCOM long
distance service, State AIN Centranet lines, and toll-free lines, in an
amount not to exceed $134,220 for the period October 1, 2020 through
September 30, 2021, pursuant to Clearwater Code of Ordinances Section
2.564 (1)(d) Other Government Entities and authorize the appropriate
officials to execute same. (consent)
12.3
13. Solid Waste
Page 5 City of Clearwater Printed on 9/27/2020
September 28, 2020Council Work Session Work Session Agenda
Authorize the purchase of vehicles (heavy and light duty) and equipment as
approved in the 20/21 Fiscal Year Budget for a not-to-exceed amount of
$6,535,100.00, per the recommended contracts in accordance with
Clearwater Code of Ordinances Section 2.564 (1)(d) Other Government
Entities; declare surplus effective upon receipt of new vehicles and
equipment and authorize for disposal at auction the vehicles and
equipment being replaced in accordance with Clearwater Code of
Ordinances Section 2.622, or trade-in if in the best interest of the city in
accordance with Clearwater Code of Ordinances Section 2.621, Sale of
Surplus Property - Exceptions, and authorize the appropriate officials to
execute same. (consent)
13.1
Approve the purchase of vehicle parts for heavy and light duty vehicles and
equipment for the 20/21 Fiscal Year Budget, in an amount not to exceed
$1,500,000.00 in accordance with Clearwater Code of Ordinances,
Sections 2.564 (1)(b) Sole Sources, 2.564 (1)(c) Small Dollar Purchases,
and 2.564 (1)(d) Other Government Entities Bid and authorize the
appropriate officials to execute same. (consent)
13.2
14. Official Records and Legislative Services
Approve the reappointments of Kathleen Agnew and John Doran to the
Clearwater Housing Authority Board with terms to expire September 30,
2024.
14.1
Recommend an appointment to the PIE Noise Abatement Task Force
Committee, as the Clearwater at-large representative.
14.2
Approve the 2021 City Council Meeting Schedule14.3
15. Legal
Confirm COVID-19 Emergency Proclamation and adopt Resolution 20-53.15.1
Adopt Ordinance 9410-20 on second reading, amending the Operating
Budget for the Fiscal Year ending September 30, 2020 to reflect increases
and decreases in revenues and expenditures for the General Fund,
Special Development Fund, Special Program Fund, Water and Sewer
Fund, Gas Fund and Airpark Fund.
15.2
Adopt Ordinance 9411-20 on second reading, amending the Capital
Improvement Budget for the Fiscal Year ending September 30, 2020 to
reflect a net decrease of $1,421,666.
15.3
16. City Manager Verbal Reports
Page 6 City of Clearwater Printed on 9/27/2020
September 28, 2020Council Work Session Work Session Agenda
Discuss request for permanent closure of the 400 and 500 blocks of
Cleveland Street.
16.1
17. City Attorney Verbal Reports
18. Council Discussion Item
Advisory Board Application Process - Councilmember Beckman18.1
Paint Your Heart Out (PYHO)-Councilmember Beckman18.2
Resolution on the HUD Proposed Rule - Councilmember Beckman18.3
19. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
20. Closing Comments by Mayor
21. Adjourn
22. Presentation(s) for Council Meeting
United Way Month Proclamation - Chuck Warrington, Clearwater Gas
System
22.1
Manufacturing Month Proclamation - Megan Meiers, Bay Area
Manufacturers Association and Monin.
22.2
Public Natural Gas Week Proclamation - Chuck Warrington, Clearwater
Gas System
22.3
Excellence in Youth Sportsmanship Awards - Michelle Leach, Athletics
Supervisor and Carla Scrivener, Athletics Manager
22.4
Fire Prevention Week Proclamation - Fire Marshall James Warman22.5
School Tax Extension - Beth Rawlins22.6
Page 7 City of Clearwater Printed on 9/27/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8145
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: PresentationIn Control: Council Work Session
Agenda Number: 2.1
SUBJECT/RECOMMENDATION:
Police Oaths
SUMMARY:
David Race
Bylynn Hatcher
Adrian Kwiatkowski
Adam Marston
Jarrett Busa
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 9/27/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8173
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: City Manager's Office
Agenda Number: 3.1
SUBJECT/RECOMMENDATION:
Approve an Interlocal Agreement between City of Clearwater and Community Redevelopment
Agency (CRA) to provide staffing, telephone services and other administrative services for the
CRA, provided for the reimbursement of certain expense by the CRA to the City, and authorize
the appropriate officials to execute same. (consent)
SUMMARY:
As per Section 163.387, Florida Statues, allow that money in the redevelopment trust fund may
be expended from time to time for undertakings of the Community Redevelopment Agency,
include providing for staff, as describing in the community redevelopment plan and the
Clearwater Downtown Redevelopment Plan established that funds received by the CRA
through the use of Tax Increment Funding (TIF) may be for certain redevelopment activities.
The CRA agrees to provide TIF funding in a total amount not to exceed $500,000 for this
contract year.
This amount includes a not to exceed $451,841.00 to pay salary benefits for CRA staff,
$3,310.00 for telephone services and up to $44,849.00 for other administrative services. These
amounts are subject to adjustment and approval in the CRA budget each year.
Page 1 City of Clearwater Printed on 9/27/2020
INTERLOCAL AGREEMENT
This Interlocal Agreement is made and entered into this ________ day of
_____________, 2020 by and between the Community Redevelopment Agency of
the City of Clearwater, Florida (CRA), a redevelopment agency established
pursuant to law, and the City of Clearwater (CITY), a municipal corporation of the
State of Florida.
WHEREAS, this Agreement is made and entered between the parties
pursuant to Section 163.01, Florida Statutes, the “Florida Interlocal Cooperation
Act of 1969”; and
WHEREAS, on May 16, 2016, the Community Redevelopment Agency
approved the City Manager’s hiring of a CRA Director as a City employee; and
WHEREAS, the City will provide additional staff to assist the CRA director,
for which the CRA agrees to reimburse the City; and
WHEREAS, Section 163.387, Florida Statutes, allows that moneys in the
redevelopment trust fund may be expended from time to time for undertakings of
a community redevelopment agency, including providing for staff, as described in
the community redevelopment plan; and
WHEREAS, the Clearwater Downtown Redevelopment Plan establishes
that funds received by the CRA through the use of Tax Increment Financing (TIF)
may be used for certain redevelopment activities; and
WHEREAS, the CRA wishes to enter into an Interlocal Agreement with the
City for the City to provide staff to the CRA and outlining the scope of services and
responsibilities of the parties.
NOW THEREFORE, in consideration of the covenants made by each party
to the other and of the mutual advantages to be realized by the parties hereto, the
CRA and the CITY agree as follows:
Section 1. Term. This Interlocal Agreement will be effective starting
October 1, 2020 and will remain in effect unless terminated by either one of the
parties.
Section 2. Intent. It is the intent of the parties that the TIF funds paid to
the CITY by the CRA pursuant to Section 163.387(6)(a), Florida Statutes, be used
to provide the following staff in support of the CRA:
A. Pay the salary and benefits for the CRA Director for the Fiscal Year
2020/2021. This amount may increase annually and is subject to
approval in the CRA budget each year.
INTERLOCAL AGREEMENT TO PROVIDE STAFF, EQUIPMENT AND OFFICE
SPACE TO CRA
2
B. Provide for the salary and benefits of additional full-time, part-time and
temporary CRA staff that are subject to approval in the CRA budget each
year.
Section 3. Responsibilities of the CRA
Function: Provide TIF funding in the total amount not to exceed $500,000
for the contract year, said funds to be utilized by the City will be allocated in
the following manner:
A. An amount not to exceed $451,841 to pay the salary and benefits for
CRA staff
B. $3,310 to pay for Telephone services
C. Up to $44,849 for other administrative services, including temporary
staff
These amounts are subject to adjustment and approval in the CRA
budget each year.
Section 4. Responsibilities of the CITY
Scope of Duties: The services that the CITY will provide will be carried out
by the City Manager. These services are:
A. Provide staffing, Information Technology services, telephone
services, Legal services, City Clerk services and other general
services and office space in for the CRA. Adopt operational policies
necessary to support the work of the CRA.
Section 5. Notice. Sixty (60) days notice by either party to the other
pursuant to the Interlocal Agreement shall be given in writing and hand-
delivered or mailed as follows:
Clearwater Community Redevelopment Agency
Attn: Amanda Thompson, Director
PO BOX 4748
Clearwater, Florida 33758
Telephone: (727) 562-4072
City of Clearwater
Attn: William B. Horne II, City Manager
PO BOX 4748
INTERLOCAL AGREEMENT TO PROVIDE STAFF, EQUIPMENT AND OFFICE
SPACE TO CRA
3
Clearwater, Florida 33758
Telephone: (727) 562-4046
Section 6. Entire Agreement. This document embodies the whole
Agreement of the parties. There are no promises, terms, conditions or
allegations other than those contained herein. This Agreement shall be
binding on the parties, their successors, assigns and legal representatives.
Section 7. Indemnification. The CRA and the CITY agree to be fully
responsible for their own acts of negligence, or their respective agents’ acts
of negligence when acting within the scope of their employment, and agree
to be liable for any damages resulting from said negligence only to the
extent permitted by Section 768.28, Florida Statutes. Nothing herein is
intended to nor shall it be construed as a waiver of any immunity from or
limitation from liability that the CRA and the CITY are entitled to under the
doctrine of sovereign immunity (Section 768.28, Florida Statutes). Nothing
herein shall be construed as consent by the CRA or the CITY to be sued by
third parties in any manner arising out of this Agreement.
Section 8. Filing Effective Date. As required by Section
163.01(11), Florida Statutes, the Interlocal Agreement shall be filed with the
Clerk of the Circuit Court of Pinellas County after execution by the parties,
and shall take effect upon the date of filing.
IN WITNESS WHEREOF, the parties hereto, or their law representatives, have
executed this agreement as the date first above written.
COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF CLEARWATER, FLORIDA
By: ______________________________
Frank V. Hibbard, Chairperson
Approved as to form: Attest:
____________________________ _______________________________
Michael Fuino Rosemarie Call
INTERLOCAL AGREEMENT TO PROVIDE STAFF, EQUIPMENT AND OFFICE
SPACE TO CRA
4
CRA Attorney City Clerk
Countersigned: CITY OF CLEARWATER, FLORIDA
___________________________ By: _____________________________
Frank V. Hibbard William B. Horne II
Mayor City Manager
Approved as to form: Attest:
____________________________ _______________________________
Owen Kohler Rosemarie Call
Assistant City Attorney City Clerk
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8277
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 4.1
SUBJECT/RECOMMENDATION:
Approve a local government contribution of $610,000 in General Fund Reserves to be set aside
as a commitment for the Minimum Local Government Areas of Opportunity Funding that is
required for Blue Pierce, LLC, as Successor-in-Interest to Blue Sky Communities, LLC, (Blue
Sky) to receive a basis boost in the State of Florida’s Low Income Housing Tax Credit Program
(LIHTC) for an 81-unit affordable housing development project at 610 Franklin Street; approve
the First Amendment to Agreement for Development and Purchase and Sale of Property
(Amendment) between the Community Redevelopment Agency of the City of Clearwater, the
City of Clearwater and Blue Pierce, LLC (Blue Pierce); and authorize appropriate officials to
execute same. (consent)
SUMMARY:
On August 15, 2019, the City’s Community Redevelopment Agency released Request for
Proposals 50-19 (RFP) for an affordable housing development at 610 Franklin Street, the
former location of Fire Station 45. The RFP called for a Low-Income Housing Tax Credit
Project under the Florida Housing Finance Corporation’s (FHFC) Request for Applications
2019-114 (RFA114). The City received three proposals on September 16, 2019. Proposals
were submitted by Southport Development, American Resident Communities and Blue Sky. A
review committee comprised of staff from the Community Redevelopment Agency, the
Economic Development and Housing Department and the Planning and Development
Department reviewed the submittals and selected the proposal from Blue Sky.
After entering into the Agreement for Development and Purchase and Sale of Property
(Agreement), Blue Sky submitted an application to the FHFC under RFA114. Blue Sky’s
application to FHFC was unsuccessful; however, the Agreement contained an option for an
extension of one additional year for Blue Sky to re-apply in a future RFA, which was exercised
in accordance with the terms of the Agreement. The Amendment provides updated information
regarding FHFC’s 2020 Application cycle. Following approval of this item and CRA approval of
the Amendment, Blue Sky will submit an application in response to FHFC’s Request for
Applications 2020-202 (RFA202). The minimum Local Government Area of Opportunity
Funding amount reduced by the State from $747,000 in 2019 to $610,000 for this year’s RFA. If
more than one firm submits an acceptable application for a project located in Pinellas County
with local government support of $610,000, then FHFC’s selection becomes akin to a lottery
pick; only one project will be awarded tax credits. Applications for RFA202 are due on October
20, 2020 and FHFC’s selection is expected in March 2020.
Approval of the Amendment between the CRA, the City and Blue Pierce commits the city to a
contribution of $610,000, as noted above.
The contribution from the city will be in the form of an interest-bearing loan. While staff is
Page 1 City of Clearwater Printed on 9/27/2020
File Number: ID#20-8277
recommending setting aside General Fund Reserves for this purpose, the loan will ultimately
be funded as a fifty-fifty split between HOME investment Partnership funds from the United
States Department of Housing and Urban Development and funding from the CRA.
As background, the Low-Income Housing Tax Credit Program is governed by the U.S.
Department of Treasury under Section 252 of the Tax Reform Act of 1986 and Section 42 of
the Internal Revenue Code, as amended. The program was established to provide for-profit and
non-profit organizations with a dollar-for-dollar reduction in federal tax liability in exchange for
the acquisition and substantial rehabilitation or new construction of low- and very low-income
rental housing units.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a commitment of General Fund Reserves in the
amount of $610,000.
Inclusive of this item if approved, a net total of $610,000 of General Fund reserves has been
appropriated by Council to fund expenditures during fiscal year 2020/2021. The remaining
unappropriated balance of General Fund reserves, after the 8.5% reserve, is approximately
$25.7 million, or 16.9% of the current General Fund operating budget.
Page 2 City of Clearwater Printed on 9/27/2020
FIRST AMENDMENT TO AGREEMENT FOR DEVELOPMENT
AND PURCHASE AND SALE OF PROPERTY
THIS FIRST AMENDMENT TO AGREEMENT FOR DEVELOPMENT AND
PURCHASE AND SALE OF PROPERTY (this “Amendment”) is made and entered into as of
this ___ day of October 2020, by and between the CITY OF CLEARWATER, a municipal
corporation (“the City”); COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF
CLEARWATER, FLORIDA, a public body corporate and politic of the State of Florida created
pursuant to Part III, Chapter 163, Florida Statutes (“Agency”); and BLUE PIERCE, LLC, a Florida
limited liability company (“Developer”).
W I T N E S S E T H:
WHEREAS, Agency and Blue Sky Communities, LLC entered into that certain
Agreement for Development and Purchase and Sale of Property dated effective October 30, 2019
(the “Contract”); and
WHEREAS, Blue Sky Communities, LLC assigned the Contract to Developer; and
WHEREAS, Agency and Developer desire to enter into this Amendment to allow
Developer to apply for tax credits in the upcoming FHFC RFA 2020-202.
NOW THEREFORE, for and in consideration of the mutual covenants and agreements
of the parties, and other good and valuable considerations, the receipt and sufficiency of which is
hereby acknowledged and agreed by each of the parties, Agency and Developer do hereby
covenant and agree as follows:
1. Agency and Developer do hereby mutually represent and warrant that the foregoing
recitals are true and correct, and said recitals are hereby ratified, confirmed, and incorporated into
the body of this Amendment.
2. Any capitalized terms utilized in this Amendment and which are not separately
defined herein shall have the meaning ascribed thereto in the Contract.
3. Section 15.18 is hereby amended as follows:
Local Government Support. The Agency recognizes that Request for Applications 2020-202
issued by the Florida Housing Finance Corporation (the “RFA”) requires the Developer to show
“local government support.” This support will come in the form of a $610,000.00 loan to the
Developer from the City in a manner that shall qualify for the Local Government Area of
Opportunity Funding under the RFA including without limitation the timely approval of the Loan
and the execution and delivery of the requisite Local Government Verification of Contribution-
Loan form under the RFA. The Agency agrees to contribute half of that loan amount to the City
upon terms and conditions to be negotiated between the City and the Agency.
4. Except as amended and modified hereby, all of the terms and conditions of the
Contract are and shall remain in full force and effect. The Contract, as modified by this
Amendment, is affirmed and ratified in all respects.
5. This Amendment may be executed in multiple counterparts, each of which shall be
deemed an original but all of which, together, shall constitute one instrument. For the purposes of
this Amendment, an executed facsimile or electronically delivered counterpart copy of this
Amendment shall be deemed an original for all purposes.
IN WITNESS WHEREOF, the parties have executed this Amendment as of the day and
year first set forth above:
AGENCY
COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF CLEARWATER, FLORIDA
By: __________________________
Frank V. Hibbard
Chairperson
Approved as to form: Attest:
________________________ ______________________________
Michael P. Fuino Rosemarie Call
Attorney for City Clerk
Community Redevelopment Agency
CITY
THE CITY OF CLEARWATER, a municipal
corporation
By: __________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
________________________ ______________________________
Pamela Akin Rosemarie Call
City Attorney City Clerk
DEVELOPER:
Blue Pierce, LLC, a Florida limited
liability company
By: Blue Pierce M, LLC, its manager
By: _______________________
Shawn Wilson, Manager
22
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700705525614700634524614319
101
613123
204 626528640518644701PARK ST S EAST AVEPIERCE ST
FRANKLIN ST S GARDEN AVE S GARDEN AVE 20
24
28
703610316 612207
300
312 530308 516600AERIAL MAP
610 Franklin St.Parcel Number: 15-29-15-54450-007-0010
Document Path: C:\Users\Wioletta.Dabrowski\City of Clearwater\Engineering Geographic Technology - Location Maps\610 Franklin St.mxd
Lot Size:+/- 1.09 ac.
²
N.T.S.Scale:
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Page 1 of 1Aerial Flown 2019 Date:9/5/2019WDMap Gen By:286BGrid #:RBReviewed By:16-29s-15eS-T-R:
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8221
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Gas System
Agenda Number: 5.1
SUBJECT/RECOMMENDATION:
Accept a Gas Utility Easement from Jones Properties, LLC, for the construction, installation,
and maintenance of gas utility facilities on real property located at 14219 Walsingham Road,
Largo, FL and adopt Resolution 20-48.
SUMMARY:
Jones Properties, LLC (Grantor) has granted a non-exclusive five-foot wide natural gas
easement, on property located at 14219 Walsingham Road, in Largo (Parcel ID#
07-30-15-00000-430-1000) for the installation of a natural gas distribution line. This main line
will serve a commercial restaurant (Localz Bar & Grill).
The easement grant is sufficient for the City to maintain and replace its facilities as necessary
in perpetuity, or until such time as the City determines to abandon its use.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 9/27/2020
Resolution No. 20-48
RESOLUTION NO. 20-48
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA
ACCEPTING A UTILITY EASEMENT FROM JONES
PROPERTIES, LLC, FOR THE CONSTRUCTION,
INSTALLATION, AND MAINTENANCE OF CITY UTILITY
FACILITIES; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Clearwater needs a utility easement from JONES PROPERTIES,
LLC, for the construction, installation and maintenance of certain utility facilities; and
WHEREAS, by this Resolution, the City Council of the City of Clearwater wishes to accept
said grant of easement; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER
FLORIDA:
Section 1. The City Council of the City of Clearwater hereby accepts the Utility Easement,
a copy of which is attached hereto and incorporated herein as Exhibit “A” to Resolution 20-48.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this ______ day of _________________, 2020.
________________________________
Frank V. Hibbard
Mayor
Approved as to form: Attest:
___________________________ ________________________________
Laura Mahony Rosemarie Call
Assistant City Attorney City Clerk
Sketch of Description
(To be replaced with original document)
[A04-02064 /176103/1]
Exhibit A
Localz Bar & Grill
14219 Walsingham Rd. Largo, FL 33774 – Parcel ID#: 07-30-15-00000-430-1000
Walsingham Rd. Oakhurst Rd. Indian Rocks Rd.
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8276
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Gas System
Agenda Number: 5.2
SUBJECT/RECOMMENDATION:
Approve an Easement Termination and Release with Tarpon Springs Housing Authority, a
public body corporate and politic established pursuant of Chapter 421 of the Florida Statutes
whose principal address is 500 S. Walton Avenue, Tarpon Springs, FL, 34689 and authorize
the appropriate officials to execute same. (consent)
SUMMARY:
Tarpon Springs Housing Authority granted a Gas Utility Easement to the City for real property
located in Tarpon Springs (Parcel ID# 18-27-16-47520-000-0001) for the operation and
maintenance of natural gas distribution mains. This parcel has undergone site redevelopment,
where all buildings were demolished, and the original roads were vacated and new roads were
established to serve a new housing development.
Unfortunately, the Housing Authority decided to not include natural gas in the new development.
As a result, CGS has cut and capped all gas mains and abandoned in-place, as there were no
remaining gas accounts. The gas lines had served the former community for over 30 years.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 9/27/2020
[GM15-2064-066/258155/1]
Return to: City of Clearwater
Clearwater Gas System 777 Maple St. Clearwater, F: 33755
Parcel I.D. No. 18-27-16-47520-000-0001
EASEMENT TERMINATION AND RELEASE
THIS EASEMENT TERMINATION AND RELEASE (“Easement Termination”) is
given this ______ day of __________ 2020, by the City of Clearwater (“City” or “Grantee”), a
Florida Municipal Corporation, whose mailing address is 600 Cleveland Street, Suite 600,
Clearwater, Florida 33755 for the benefit of the Tarpon Springs Housing Authority, a public
body corporate and politic established pursuant to Chapter 421 of the Florida Statutes, whose
principal address is 500 S. Walton Avenue, Tarpon Springs, Florida 34689, (“Grantor”).
WHEREAS, the City owns and operates a municipal natural gas company d/b/a
Clearwater Gas System; and
WHEREAS, the Grantor granted and conveyed to the City of Clearwater, Florida, an
easement over, under and across certain land lying and being situate in the County of Pinellas,
State of Florida, for the installation and maintenance of a natural gas facilities (the “Gas Utility
Easement”); and
WHEREAS, Grantee has now, at the request of the Grantor, capped and abandoned the
facilities within the Gas Utility Easement; and
NOW, THEREFORE, in consideration of ten dollars ($10.00) and other good and
valuable consideration in hand paid to the CITY, the receipt of which is hereby acknowledged,
and intending to be legally bound, the City hereby agrees as follows:
1.Recitations. The foregoing recitations are true and correct and are incorporated
herein by this reference.
2.Termination and Release of Easement. The City hereby terminates, releases and
relinquishes all of its right, title and interest in and to that certain Gas Utility
Easement granted by Grantor, dated January 15, 2019 and recorded April 9, 2019 in
Official Records Book 20493 at Page 791 of the Public Records of Pinellas County,
Florida (as more particularly described in Exhibit “A”, attached hereto and
incorporated herein). The City hereby acknowledges that the Gas Utility Easement is
no longer needed for the purpose intended and that this Easement Termination and
Release is in the public interest. Grantor agrees, in consideration for the City’s
execution of this Easement Termination and Release, to release and hold the City
[GM15-2064-066/258155/1]
harmless from and against any and all liability and damages that may arise by virtue
of the City’s release of the Easement.
3. Binding Effect. The covenants contained in this Easement Termination and Release
are not personal but shall run with the land and shall be binding upon and inure to the
benefit of the fee simple title holder of the Property, and their respective heirs,
personal representatives, transferees, successors or assigns.
The Remainder of this Page Intentionally Left Blank
[GM15-2064-066/258155/1]
Exhibit “A”
[GM15-2064-066/258155/1]
[GM15-2064-066/258155/1]
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8265
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.1
SUBJECT/RECOMMENDATION:
Authorize award of Invitation to Bid (ITB) 03-20R, Landscaping Maintenance Services: Zone 5 -
Northwest, to Average Joe Landscape, LLC for an annual not-to-exceed amount of $95,000 for
the period of October 1, 2020 through September 30, 2021, with the option for one one-year
term extension and authorize the appropriate officials to execute same. (consent)
SUMMARY:
On December 19, 2019, Invitation to Bid 03-20 for Landscaping Maintenance Services was
awarded by Council. The Scope of Services consisted of eight zones covering 645 properties
throughout the City. During the course of the first year of the contract services, Parks and
Recreation experienced contractual issues with Gamco Properties that covered Zone 5 -
Northwest. After several attempts to rectify, Procurement ultimately canceled the contract and
received approval to rebid that section. On August 4, 2020, Invitation to Bid 03-20R for
Landscaping Maintenance Services: Zone 5 - Northwest was issued.
Vendors were asked to provide landscape maintenance services to the various properties
which included one or all of the following services: turf maintenance, palm and tree
maintenance, shrub and groundcover maintenance, weed control, mulch maintenance, and
litter removal.
Council authorization is requested for an annual not-to-exceed award of $95,000 which
includes a $10,000.00 contingency for additional properties as they are added to Zone 5,
supplemental work that may be requested, annual CPI contract increases, and other
contractual management requirements.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Parks and Recreation cost code 0101867-530300, contractual services,
for this contract.
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 9/27/2020
v. 11.2018 Procurement Division
100 S Myrtle Ave 33756-5520
PO Box 4748 33758-4748
Clearwater FL
727-562-4633
INVITATION TO BID
#03-20R
Landscaping Maintenance Services: Zone 5 - Northwest
August 4, 2020
NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Clearwater (City) until 10:00
A.M., Local Time, September 3, 2020, to provide Landscaping Maintenance Services: Zone 5 -
Northwest.
Brief Description: The City of Clearwater seeks a qualified contractor to provide landscaping
maintenance services for Zone 5 – Northwest sites.
Bids must be in accordance with the provisions, specifications and instructions set forth herein and will be
received by the Procurement Division until the above noted time, when they will be publicly acknowledged
and accepted.
Bid packets, any attachments and addenda are available for download at:
https://www.myclearwater.com/business/rfp
Please read the entire solicitation package and submit the bid in accordance with the instructions. This
document (less this invitation and the instructions) and any required response documents, attachments,
and submissions will constitute the bid.
General, Process or Technical Questions concerning this solicitation should be
directed, IN WRITING, to the following Procurement Analyst:
Kelly Rogers
Procurement Analyst
Kelly.Rogers@myclearwater.com
This Invitation to Bid is issued by:
Lori Vogel, CPPB
Procurement Manager
lori.vogel@myclearwater.com
INSTRUCTIONS
Landscaping Services: Zone 5 - Northwest 2 ITB #03-20R
i.1 VENDOR QUESTIONS: All questions regarding the contents of this solicitation, and solicitation
process (including requests for ADA accommodations), shall be directed solely to the contact listed
on page 1. Questions should be submitted in writing via letter, fax or email. Questions received
less than ten (10) calendar days prior to the due date and time may be answered at the discretion
of the City.
i.2 ADDENDA/CLARIFICATIONS: Any changes to the specifications will be in the form of an
addendum. Addenda are posted on the City website no less than seven (7) days prior to the Due
Date. Vendors are cautioned to check the Purchasing Website for addenda and
clarifications prior to submitting their bid. The City cannot be held responsible if a vendor fails
to receive any addenda issued. The City shall not be responsible for any oral changes to these
specifications made by any employees or officer of the City. Failure to acknowledge receipt of an
addendum may result in disqualification of a bid.
i.3 VENDOR CONFERENCE / SITE VISIT: Yes No
Mandatory Attendance: Yes No
If so designated above, attendance is mandatory as a condition of submitting a bid. The
conference/site visit provides interested parties an opportunity to discuss the City's needs, inspect
the site and ask questions. During any site visit you must fully acquaint yourself with the conditions
as they exist and the character of the operations to be conducted under the resulting contract.
i.4 DUE DATE & TIME FOR SUBMISSION AND OPENING:
Date: September 3, 2020
Time: 10:00 A.M. (Local Time)
The City will open all bids properly and timely submitted and will record the names and other
information specified by law and rule. All bids become the property of the City and will not be
returned except in the case of a late submission. Respondent names, as read at the bid opening,
will be posted on the City website. Once a notice of intent to award is posted or 30 days from day
of opening elapses, whichever occurs earlier, bids are available for inspection by contacting the
Procurement Division.
i.5 BID FIRM TIME: 90 days from Opening
Bid shall remain firm and unaltered after opening for the number of days shown above. The City
may accept the bid, subject to successful contract negotiations, at any time during this time.
i.6 BID SECURITY: Yes No
If so designated above, a bid security in the amount specified must be submitted with the bid. The
security may be submitted in any one of the following forms: an executed surety bond issued by a
firm licensed and registered to transact such business with the State of Florida; cash; certified
check, or cashier's check payable to the City of Clearwater (personal or company checks are not
acceptable); certificate of deposit or any other form of deposit issued by a financial institution and
acceptable to the City. Such bid security shall be forfeited to the City of Clearwater should the
bidder selected fail to execute a contract when requested.
PERFORMANCE SECURITY: Yes No
If required herein, the Contractor, simultaneously with the execution of the Contract, will be required
to furnish a performance security. The security may be submitted in one-year increments and in
any one of the following forms: an executed surety bond issued by a firm licensed and registered
to transact such business with the State of Florida; cash; certified check, cashier's check or money
order payable to the City of Clearwater (personal and company checks are not acceptable);
certificate of deposit or any other form of deposit issued by a financial institution and acceptable to
the City. If the Contractor fails or refuses to fully comply with the terms and conditions of the
contract, the City shall have the right to use all or such part of said security as may be necessary
to reimburse the City for loss sustained by reason of such breach. The balance of said security, if
any, will be returned to Contractor upon the expiration or termination of the contract.
INSTRUCTIONS
Landscaping Services: Zone 5 - Northwest 3 ITB #03-20R
i.7 BID SUBMITTAL:
It is recommended that bids be submitted electronically through our bids website at
https://www.myclearwater.com/business/rfp.
Bidders may mail or hand-deliver bids to the address below. E-mail or fax submissions will not be
accepted. Use label at the end of this solicitation package.
City of Clearwater
Attn: Procurement Division
100 S Myrtle Ave, 3rd Fl, Clearwater FL 33756-5520
or
PO Box 4748, Clearwater FL 33758-4748
No responsibility will attach to the City of Clearwater, its employees or agents for premature opening
of a bid that is not properly addressed and identified.
i.8 LATE BIDS. The bidder assumes responsibility for having the bid delivered on time at the place
specified. All bids received after the date and time specified shall not be considered and will be
returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in handling
of the mail by employees of the City of Clearwater, or any private courier, regardless whether sent
by mail or by means of personal delivery. You must allow adequate time to accommodate all
registration and security screenings at the delivery site. A valid photo I.D. may be required. It shall
not be sufficient to show that you mailed or commenced delivery before the due date and time. All
times are Clearwater, Florida local times. The bidder agrees to accept the time stamp in the City
Procurement Office as the official time.
i.9 COMMENCEMENT OF WORK. If bidder begins any billable work prior to the City’s final approval
and execution of the contract, bidder does so at its own risk.
i.10 RESPONSIBILITY TO READ AND UNDERSTAND. Failure to read, examine and understand the
solicitation will not excuse any failure to comply with the requirements of the solicitation or any
resulting contract, nor shall such failure be a basis for claiming additional compensation. If a vendor
suspects an error, omission or discrepancy in this solicitation, the vendor must immediately and in
any case not later than seven (7) business days in advance of the due date notify the contact on
page one (1). The City is not responsible for and will not pay any costs associated with the
preparation and submission of the bid. Bidders are cautioned to verify their bids before submission,
as amendments to or withdrawal of bids submitted after time specified for opening of bids may not
be considered. The City will not be responsible for any bidder errors or omissions.
i.11 FORM AND CONTENT OF BIDS. Unless otherwise instructed or allowed, bids shall be submitted
on the forms provided. An original and the designated number of copies of each bid are required.
Bids, including modifications, must be submitted in ink, typed, or printed form and signed by an
authorized representative. Please line through and initial rather than erase changes. If the bid is
not properly signed or if any changes are not initialed, it may be considered non-responsive. In the
event of a disparity between the unit price and the extended price, the unit price shall prevail unless
obviously in error, as determined by the City. The City may require that an electronic copy of the
bid be submitted. The bid must provide all information requested and must address all points. The
City does not encourage exceptions. The City is not required to grant exceptions and depending
on the exception, the City may reject the bid.
i.12 SPECIFICATIONS. Technical specifications define the minimum acceptable standard. When the
specification calls for “Brand Name or Equal,” the brand name product is acceptable. Alternates
will be considered upon demonstrating the other product meets stated specifications and is
equivalent to the brand product in terms of quality, performance and desired characteristics.
Minor differences that do not affect the suitability of the supply or service for the City’s needs may
be accepted. Burden of proof that the product meets the minimum standards or is equal to the
INSTRUCTIONS
Landscaping Services: Zone 5 - Northwest 4 ITB #03-20R
brand name, product, is on the bidder. The City reserves the right to reject bids that the City deems
unacceptable.
i.13 MODIFICATION / WITHDRAWAL OF BID. Written requests to modify or withdraw the bid received
by the City prior to the scheduled opening time will be accepted and will be corrected after opening.
No oral requests will be allowed. Requests must be addressed and labeled in the same manner
as the bid and marked as a MODIFICATION or WITHDRAWAL of the bid. Requests for withdrawal
after the bid opening will only be granted upon proof of undue hardship and may result in the
forfeiture of any bid security. Any withdrawal after the bid opening shall be allowed solely at the
City’s discretion.
i.14 DEBARMENT DISCLOSURE. If the vendor submitting this bid has been debarred, suspended, or
otherwise lawfully precluded from participating in any public procurement activity, including being
disapproved as a subcontractor with any federal, state, or local government, or if any such
preclusion from participation from any public procurement activity is currently pending, the bidder
shall include a letter with its bid identifying the name and address of the governmental unit, the
effective date of this suspension or debarment, the duration of the suspension or debarment, and
the relevant circumstances relating the suspension or debarment.
i.15 RESERVATIONS. The City reserves the right to reject any or all bids or any part thereof; to rebid
the solicitation; to reject non-responsive or non-responsible bids; to reject unbalanced bids; to reject
bids where the terms, prices, and/or awards are conditioned upon another event; to reject individual
bids for failure to meet any requirement; to award by item, part or portion of an item, group of items,
or total; to make multiple awards; to waive minor irregularities, defects, omissions, technicalities or
form errors in any bid. The City may seek clarification of the bid from bidder at any time, and failure
to respond is cause for rejection. Submission of a bid confers on bidder no right to an award or to
a subsequent contract. The City is charged by its Charter to make an award that is in the best
interest of the City. All decisions on compliance, evaluation, terms and conditions shall be made
solely at the City’s discretion and made to favor the City. No binding contract will exist between
the bidder and the City until the City executes a written contract or purchase order.
i.16 OFFICIAL SOLICITATION DOCUMENT. Changes to the solicitation document made by a bidder
may not be acknowledged or accepted by the City. Award or execution of a contract does not
constitute acceptance of a changed term, condition or specification unless specifically
acknowledged and agreed to by the City. The copy maintained and published by the City shall be
the official solicitation document.
i.17 COPYING OF BIDS. Bidder hereby grants the City permission to copy all parts of its bid, including
without limitation any documents and/or materials copyrighted by the bidder. The City’s right to
copy shall be for internal use in evaluating the proposal.
i.18 CONTRACTOR ETHICS. It is the policy of the City to promote courtesy, fairness, impartiality,
integrity, service, professionalism, economy, and government by law in the Procurement process.
The responsibility for implementing this policy rests with each individual who participates in the
Procurement process, including Respondents and Contractors.
To achieve the purpose of this Article, it is essential that Respondents and Contractors doing
business with the City also observe the ethical standards prescribed herein. It shall be a breach of
ethical standards to:
a. Exert any effort to influence any City employee or agent to breach the standards of ethical
conduct.
b. Intentionally invoice any amount greater than provided in Contract or to invoice for Materials or
Services not provided.
c. Intentionally offer or provide sub-standard Materials or Services or to intentionally not comply
with any term, condition, specification or other requirement of a City Contract.
i.19 GIFTS. The City will accept no gifts, gratuities or advertising products from bidders or prospective
bidders and affiliates. The City may request product samples from vendors for product evaluation.
INSTRUCTIONS
Landscaping Services: Zone 5 - Northwest 5 ITB #03-20R
i.20 PROTESTS AND APPEALS. If a Respondent believes there is a mistake, impropriety, or defect
in the solicitation, believes the City improperly rejected its proposal, and/or believes the selected
proposal is not in the City’s best interests, the Respondent may submit a written protest. All protests
and appeals are governed by the City of Clearwater Purchasing Policy and Procedures. If any
discrepancy exists between this Section and the Purchasing Policy, the language of the Purchasing
Policy controls.
Protests based upon alleged mistake, impropriety, or defect in a solicitation that is apparent before
the bid opening must be filed with the Procurement Officer no later than five (5) business days
before Bid Opening. Protests that only become apparent after the Bid Opening must be filed within
ten (10) business days of the alleged violation of the applicable purchasing ordinance. The
complete protest procedure can be obtained by contacting the Procurement Division.
ADDRESS PROTESTS TO:
City of Clearwater – Procurement Division
100 S Myrtle Ave, 3rd Fl
Clearwater FL 33756-5520
or
PO Box 4748
Clearwater FL 33758-4748
INSTRUCTIONS – EVALUATION
Landscaping Services: Zone 5 - Northwest 6 ITB #03-20R
i.21 EVALUATION PROCESS. Bids will be reviewed by the Procurement Division and
representative(s) of the respective department(s). The City staff may or may not initiate discussions
with bidders for clarification purposes. Clarification is not an opportunity to change the bid. Bidders
shall not initiate discussions with any City employee or official.
i.22 PRESENTATIONS/INTERVIEWS. The bidder must provide a formal presentation/interview upon
request.
i.23 CRITERIA FOR EVALUATION AND AWARD. The City evaluates three (3) categories of
information: responsiveness, responsibility, and price. All bids must meet the following
responsiveness and responsibility criteria to be considered further.
a) Responsiveness. The City will determine whether the bid complies with the instructions for
submitting bids including completeness of bid which encompasses the inclusion of all required
attachments and submissions. The City must reject any bids that are submitted late. Failure
to meet other requirements may result in rejection.
b) Responsibility. The City will determine whether the bidder is one with whom it can or should
do business. Factors that the City may evaluate to determine "responsibility" include, but are
not limited to: excessively high or low priced bids, past performance, references (including
those found outside the bid), compliance with applicable laws-including tax laws, bidder's
record of performance and integrity - e.g. has the bidder been delinquent or unfaithful to any
contract with the City, whether the bidder is qualified legally to contract with the City, financial
stability and the perceived ability to perform completely as specified. A bidder must at all
times have financial resources sufficient, in the opinion of the City, to ensure performance of
the contract and must provide proof upon request. City staff may also use Dun & Bradstreet
and/or any generally available industry information. The City reserves the right to inspect and
review bidder’s facilities, equipment and personnel and those of any identified subcontractors.
The City will determine whether any failure to supply information, or the quality of the
information, will result in rejection.
c) Price. We will then evaluate the bids that have met the requirements above.
i.24 COST JUSTIFICATION. In the event only one response is received, the City may require that the
bidder submit a cost proposal in sufficient detail for the City to perform a cost/price analysis to
determine if the bid price is fair and reasonable.
i.25 CONTRACT NEGOTIATIONS AND ACCEPTANCE. Bidder must be prepared for the City to
accept the bid as submitted. If bidder fails to sign all documents necessary to successfully execute
the final contract within a reasonable time as specified, or negotiations do not result in an
acceptable agreement, the City may reject bid or revoke the award, and may begin negotiations
with another bidder. Final contract terms must be approved or signed by the appropriately
authorized City official(s). No binding contract will exist between the bidder and the City until the
City executes a written contract or purchase order.
i.26 NOTICE OF INTENT TO AWARD. Notices of the City’s intent to award a Contract are posted to
Purchasing’s website. It is the bidder’s responsibility to check the City of Clearwater’s
website at https://www.myclearwater.com/business/rfp to view relevant bid information and
notices.
i.27 BID TIMELINE. Dates are tentative and subject to change.
Release ITB: August 4, 2020
Advertise Tampa Bay Times: August 5, 2020
Bids due: September 3, 2020
Review bids: September 4-11, 2020
Award recommendation: September 11, 2020
Council authorization: October 1, 2020
Contract begins: October 2020
REFERENCES
Landscaping Services: Zone 5 - Northwest 7 ITB #03-20R
S.1 DEFINITIONS. Uses of the following terms are interchangeable as referenced: “vendor, contractor,
supplier, proposer, company, parties, persons”, “purchase order, PO, contract, agreement”, “city,
Clearwater, agency, requestor, parties”, “bid, proposal, response, quote”.
S.2 INDEPENDENT CONTRACTOR. It is expressly understood that the relationship of Contractor to
the City will be that of an independent contractor. Contractor and all persons employed by
Contractor, either directly or indirectly, are Contractor’s employees, not City employees.
Accordingly, Contractor and Contractor’s employees are not entitled to any benefits provided to
City employees including, but not limited to, health benefits, enrollment in a retirement system, paid
time off or other rights afforded City employees. Contractor employees will not be regarded as City
employees or agents for any purpose, including the payment of unemployment or workers’
compensation. If any Contractor employees or subcontractors assert a claim for wages or other
employment benefits against the City, Contractor will defend, indemnify and hold harmless the City
from all such claims.
S.3 SUBCONTRACTING. Contractor may not subcontract work under this Agreement without the
express written permission of the City. If Contractor has received authorization to subcontract work,
it is agreed that all subcontractors performing work under the Agreement must comply with its
provisions. Further, all agreements between Contractor and its subcontractors must provide that
the terms and conditions of this Agreement be incorporated therein.
S.4 ASSIGNMENT. This Agreement may not be assigned either in whole or in part without first
receiving the City’s written consent. Any attempted assignment, either in whole or in part, without
such consent will be null and void and in such event the City will have the right at its option to
terminate the Agreement. No granting of consent to any assignment will relieve Contractor from
any of its obligations and liabilities under the Agreement.
S.5 SUCCESSORS AND ASSIGNS, BINDING EFFECT. This Agreement will be binding upon and
inure to the benefit of the parties and their respective permitted successors and assigns.
S.6 NO THIRD-PARTY BENEFICIARIES. This Agreement is intended for the exclusive benefit of the
parties. Nothing set forth in this Agreement is intended to create, or will create, any benefits, rights,
or responsibilities in any third parties.
S.7 NON- EXCLUSIVITY. The City, in its sole discretion, reserves the right to request the materials or
services set forth herein from other sources when deemed necessary and appropriate. No
exclusive rights are encompassed through this Agreement.
S.8 AMENDMENTS. There will be no oral changes to this Agreement. This Agreement can only be
modified in a writing signed by both parties. No charge for extra work or material will be allowed
unless approved in writing, in advance, by the City and Contractor.
S.9 TIME OF THE ESSENCE. Time is of the essence to the performance of the parties’ obligations
under this Agreement.
S.10 COMPLIANCE WITH APPLICABLE LAWS.
a. General. Contractor must procure all permits and licenses and pay all charges and fees
necessary and incidental to the lawful conduct of business. Contractor must stay fully informed
of existing and future federal, state, and local laws, ordinances, and regulations that in any
manner affect the fulfillment of this Agreement and must comply with the same at its own
expense. Contractor bears full responsibility for training, safety, and providing necessary
equipment for all Contractor personnel to achieve throughout the term of the Agreement. Upon
request, Contractor will demonstrate to the City's satisfaction any programs, procedures, and
other activities used to ensure compliance.
b. Drug-Free Workplace. Contractor is hereby advised that the City has adopted a policy
establishing a drug-free workplace for itself and those doing business with the City to ensure
the safety and health of all persons working on City contracts and projects. Contractor will
require a drug-free workplace for all Contractor personnel working under this Agreement.
Specifically, all Contractor personnel who are working under this Agreement must be notified
in writing by Contractor that they are prohibited from the manufacture, distribution,
STANDARD TERMS AND CONDITIONS
Landscaping Services: Zone 5 - Northwest 8 ITB #03-20R
dispensation, possession, or unlawful use of a controlled substance in the workplace.
Contractor agrees to prohibit the use of intoxicating substances by all Contractor personnel
and will ensure that Contractor personnel do not use or possess illegal drugs while in the course
of performing their duties.
c. Federal and State Immigration Laws. Contractor agrees to comply with the Immigration
Reform and Control Act of 1986 (IRCA) in performance under this Agreement and to permit the
City and its agents to inspect applicable personnel records to verify such compliance as
permitted by law. Contractor will ensure and keep appropriate records to demonstrate that all
Contractor personnel have a legal right to live and work in the United States.
(i) As applicable to Contractor, under this provision, Contractor hereby warrants to the City
that Contractor and each of its subcontractors will comply with, and are contractually
obligated to comply with, all federal immigration laws and regulations that relate to their
employees (hereinafter “Contractor Immigration Warranty”).
(ii) A breach of the Contractor Immigration Warranty will constitute as a material breach of this
Agreement and will subject Contractor to penalties up to and including termination of this
Agreement at the sole discretion of the City.
(iii) The City retains the legal right to inspect the papers of all Contractor personnel who provide
services under this Agreement to ensure that Contractor or its subcontractors are
complying with the Contractor Immigration Warranty. Contractor agrees to assist the City
in regard to any such inspections.
(iv) The City may, at its sole discretion, conduct random verification of the employment records
of Contractor and any subcontractor to ensure compliance with the Contractor Immigration
Warranty. Contractor agrees to assist the City in regard to any random verification
performed.
(v) Neither Contractor nor any subcontractor will be deemed to have materially breached the
Contractor Immigration Warranty if Contractor or subcontractor establishes that it has
complied with the employment verification provisions prescribed by Sections 274A and
274B of the Federal Immigration and Nationality Act.
d. Nondiscrimination. Contractor represents and warrants that it does not discriminate against
any employee or applicant for employment or person to whom it provides services because of
race, color, religion, sex, national origin, or disability, and represents and warrants that it
complies with all applicable federal, state, and local laws and executive orders regarding
employment. Contractor and Contractor’s personnel will comply with applicable provisions of
Title VII of the U.S. Civil Rights Act of 1964, as amended, Section 504 of the Federal
Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.), and
applicable rules in performance under this Agreement.
S.11 SALES/USE TAX, OTHER TAXES. Contractor is responsible for the payment of all taxes including
federal, state, and local taxes related to or arising out of Contractor’s services under this
Agreement, including by way of illustration but not limitation, federal and state income tax, Social
Security tax, unemployment insurance taxes, and any other taxes or business license fees as
required. If any taxing authority should deem Contractor or Contractor employees an employee of
the City, or should otherwise claim the City is liable for the payment of taxes that are Contractor’s
responsibility under this Agreement, Contractor will indemnify the City for any tax liability, interest,
and penalties imposed upon the City.
The City is exempt from paying state and local sales/use taxes and certain federal excise taxes
and will furnish an exemption certificate upon request.
S.12 AMOUNTS DUE THE CITY. Contractor must be current and remain current in all obligations due
to the City during the performance of services under the Agreement. Payments to Contractor may
be offset by any delinquent amounts due the City or fees and charges owed to the City.
S.13 OPENNESS OF PROCUREMENT PROCESS. Written competitive proposals, replies, oral
presentations, meetings where vendors answer questions, other submissions, correspondence,
and all records made thereof, as well as negotiations or meetings where negotiation strategies are
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discussed, conducted pursuant to this Invitation to Bid (ITB), shall be handled in compliance with
Chapters 119 and 286, Florida Statutes.
Proposals or replies received by the City pursuant to this ITB are exempt from public disclosure
until such time that the City provides notice of an intended decision or until 30 days after opening
the proposals, whichever is earlier. If the City rejects all proposals or replies pursuant to this ITB
and provides notice of its intent to reissue the ITB, then the rejected proposals or replies remain
exempt from public disclosure until such time that the City provides notice of an intended decision
concerning the reissued ITB or until the City withdraws the reissued ITB. A proposal or reply shall
not be exempt from public disclosure longer than 12 months after the initial City notice rejecting all
proposals or replies.
Oral presentations, meetings where vendors answer questions, or meetings convened by City staff
to discuss negotiation strategies, if any, shall be closed to the public (and other proposers) in
compliance with Chapter 286 Florida Statutes. A complete recording shall be made of such closed
meeting. The recording of, and any records presented at, the exempt meeting shall be available to
the public when the City provides notice of an intended decision or until 30 days after opening
proposals or final replies, whichever occurs first. If the City rejects all proposals or replies pursuant
to this ITB and provides notice of its intent to reissue the ITB, then the recording and any records
presented at the exempt meeting remain exempt from public disclosure until such time that the City
provides notice of an intended decision concerning the reissued ITB or until the City withdraws the
reissued ITB. A recording and any records presented at an exempt meeting shall not be exempt
from public disclosure longer than 12 months after the initial City notice rejecting all proposals or
replies.
In addition to all other contract requirements as provided by law, the contractor executing
this agreement agrees to comply with public records law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS, Rosemarie Call, phone: 727-562-4092 or Rosemarie.Call@myclearwater.com,
600 Cleveland Street, Suite 600, Clearwater, FL 33755.
The contractor’s agreement to comply with public records law applies specifically to:
a) Keep and maintain public records required by the City of Clearwater (hereinafter “public
agency”) to perform the service being provided by the contractor hereunder.
b) Upon request from the public agency’s custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida
Statutes, as may be amended from time to time, or as otherwise provided by law.
c) Ensure that the public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the contractor does not transfer the
records to the public agency.
d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in
possession of the contractor or keep and maintain public records required by the public agency
to perform the service. If the contractor transfers all public records to the public agency upon
completion of the contract, the contractor shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the
contractor keeps and maintains public records upon completion of the contract, the contractor
shall meet all applicable requirements for retaining public records. All records stored
electronically must be provided to the public agency, upon request from the public agency’s
custodian of public records, in a format that is compatible with the information technology
systems of the public agency.
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e) A request to inspect or copy public records relating to a public agency’s contract for services
must be made directly to the public agency. If the public agency does not possess the
requested records, the public agency shall immediately notify the contractor of the request and
the contractor must provide the records to the public agency or allow the records to be
inspected or copied within a reasonable time.
f) The contractor hereby acknowledges and agrees that if the contractor does not comply with
the public agency’s request for records, the public agency shall enforce the contract provisions
in accordance with the contract.
g) A contractor who fails to provide the public records to the public agency within a reasonable
time may be subject to penalties under Section 119.10, Florida Statutes.
h) If a civil action is filed against a contractor to compel production of public records relating to a
public agency’s contract for services, the court shall assess and award against the contractor
the reasonable costs of enforcement, including reasonable attorney fees, if:
1. The court determines that the contractor unlawfully refused to comply with the public
records request within a reasonable time; and
2. At least eight (8) business days before filing the action, the plaintiff provided written
notice of the public records request, including a statement that the contractor has not
complied with the request, to the public agency and to the contractor.
i) A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of public
records and to the contractor at the contractor’s address listed on its contract with the public
agency or to the contractor’s registered agent. Such notices must be sent by common carrier
delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or
shipping paid by the sender and with evidence of delivery, which may be in an electronic format.
A contractor who complies with a public records request within 8 business days after the notice is
sent is not liable for the reasonable costs of enforcement.
S.14 AUDITS AND RECORDS. Contractor must preserve the records related to this Agreement for five
(5) years after completion of the Agreement. The City or its authorized agent reserves the right to
inspect any records related to the performance of work specified herein. In addition, the City may
inspect any and all payroll, billing or other relevant records kept by Contractor in relation to the
Agreement. Contractor will permit such inspections and audits during normal business hours and
upon reasonable notice by the City. The audit of records may occur at Contractor’s place of
business or at City offices, as determined by the City.
S.15 BACKGROUND CHECK. The City may conduct criminal, driver history, and all other requested
background checks of Contractor personnel who would perform services under the Agreement or
who will have access to the City’s information, data, or facilities in accordance with the City’s current
background check policies. Any officer, employee, or agent that fails the background check must
be replaced immediately for any reasonable cause not prohibited by law.
STANDARD TERMS AND CONDITIONS
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S.16 SECURITY CLEARANCE AND REMOVAL OF CONTRACTOR PERSONNEL. The City will
have final authority, based on security reasons: (i) to determine when security clearance of
Contractor personnel is required; (ii) to determine the nature of the security clearance, up to and
including fingerprinting Contractor personnel; and (iii) to determine whether or not any individual or
entity may provide services under this Agreement. If the City objects to any Contractor personnel
for any reasonable cause not prohibited by law, then Contractor will, upon notice from the City,
remove any such individual from performance of services under this Agreement.
S.17 DEFAULT.
a. A party will be in default if that party: (i) is or becomes insolvent or is a party to any voluntary
bankruptcy or receivership proceeding, makes an assignment for a creditor, or there is any
similar action that affects Contractor’s capability to perform under the Agreement; (ii) is the
subject of a petition for involuntary bankruptcy not removed within sixty (60) calendar days; (iii)
conducts business in an unethical manner or in an illegal manner; or (iv) fails to carry out
any term, promise, or condition of the Agreement.
b. Contractor will be in default of this Agreement if Contractor is debarred from participating in
City procurements and solicitations in accordance with the City’s Purchasing Policy and
Procedures Manual.
c. Notice and Opportunity to Cure. In the event a party is in default then the other party may,
at its option and at any time, provide written notice to the defaulting party of the default. The
defaulting party will have thirty (30) days from receipt of the notice to cure the default; the thirty
(30) day cure period may be extended by mutual agreement of the parties, but no cure period
may exceed ninety (90) days. A default notice will be deemed to be sufficient if it is reasonably
calculated to provide notice of the nature and extent of such default. Failure of the non-
defaulting party to provide notice of the default does not waive any rights under the Agreement.
d. Anticipatory Repudiation. Whenever the City in good faith has reason to question
Contractor’s intent or ability to perform, the City may demand that Contractor give a written
assurance of its intent and ability to perform. In the event that the demand is made and no
written assurance is given within five (5) calendar days, the City may treat this failure as an
anticipatory repudiation of the Agreement.
S.18 REMEDIES. The remedies set forth in this Agreement are not exclusive. Election of one remedy
will not preclude the use of other remedies. In the event of default:
a. The non-defaulting party may terminate the Agreement, and the termination will be effective
immediately or at such other date as specified by the terminating party.
b. The City may purchase the services required under the Agreement from the open market,
complete required work itself, or have it completed at the expense of Contractor. If the cost of
obtaining substitute services exceeds the contract price, the City may recover the excess cost
by: (i) requiring immediate reimbursement to the City; (ii) deduction from an unpaid balance
due to Contractor; (iii) collection against the proposal and/or performance security, if any; (iv)
collection against liquidated damages (if applicable); or (v) a combination of the
aforementioned remedies or other remedies as provided by law. Costs includes any and all,
fees, and expenses incurred in obtaining substitute services and expended in obtaining
reimbursement, including, but not limited to, administrative expenses, attorneys’ fees, and
costs.
c. The non-defaulting party will have all other rights granted under this Agreement and all rights
at law or in equity that may be available to it.
d. Neither party will be liable for incidental, special, or consequential damages.
S.19 CONTINUATION DURING DISPUTES. Contractor agrees that during any dispute between the
parties, Contractor will continue to perform its obligations until the dispute is settled, instructed to
cease performance by the City, enjoined or prohibited by judicial action, or otherwise required or
obligated to cease performance by other provisions in this Agreement.
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S.20 TERMINATION FOR CONVENIENCE. The City reserves the right to terminate this Agreement in
part or in whole upon thirty (30) calendar days’ written notice.
S.21 TERMINATION FOR CONFLICT OF INTEREST Florida Statutes Section 112. Pursuant to F.S.
Section 112, the City may cancel this Agreement after its execution, without penalty or further
obligation, if any person significantly involved in initiating, securing, drafting, or creating the
Agreement for the City becomes an employee or agent of Contractor.
S.22 TERMINATION FOR NON-APPROPRIATION AND MODIFICATION FOR BUDGETARY
CONSTRAINT. The City is a governmental agency which relies upon the appropriation of funds
by its governing body to satisfy its obligations. If the City reasonably determines that it does not
have funds to meet its obligations under this Agreement, the City will have the right to terminate
the Agreement without penalty on the last day of the fiscal period for which funds were legally
available. In the event of such termination, the City agrees to provide written notice of its intent to
terminate thirty (30) calendar days prior to the stated termination date.
S.23 PAYMENT TO CONTRACTOR UPON TERMINATION. Upon termination of this Agreement,
Contractor will be entitled only to payment for those services performed up to the date of
termination, and any authorized expenses already incurred up to such date of termination. The
City will make final payment within thirty (30) calendar days after the City has both completed its
appraisal of the materials and services provided and received Contractor’s properly prepared final
invoice.
S.24 NON-WAIVER OF RIGHTS. There will be no waiver of any provision of this agreement unless
approved in writing and signed by the waiving party. Failure or delay to exercise any rights or
remedies provided herein or by law or in equity, or the acceptance of, or payment for, any services
hereunder, will not release the other party of any of the warranties or other obligations of the
Agreement and will not be deemed a waiver of any such rights or remedies.
S.25 INDEMNIFICATION/LIABILITY.
a. To the fullest extent permitted by law, Contractor agrees to defend, indemnify, and hold the
City, its officers, agents, and employees, harmless from and against any and all liabilities,
demands, claims, suits, losses, damages, causes of action, fines or judgments, including costs,
attorneys’, witnesses’, and expert witnesses’ fees, and expenses incident thereto, relating to,
arising out of, or resulting from: (i) the services provided by Contractor personnel under this
Agreement; (ii) any negligent acts, errors, mistakes or omissions by Contractor or Contractor
personnel; and (iii) Contractor or Contractor personnel’s failure to comply with or fulfill the
obligations established by this Agreement.
b. Contractor will update the City during the course of the litigation to timely notify the City of any
issues that may involve the independent negligence of the City that is not covered by this
indemnification.
c. The City assumes no liability for actions of Contractor and will not indemnify or hold Contractor
or any third party harmless for claims based on this Agreement or use of Contractor-provided
supplies or services.
S.26 WARRANTY. Contractor warrants that the services and materials will conform to the requirements
of the Agreement. Additionally, Contractor warrants that all services will be performed in a good,
workman-like and professional manner. The City’s acceptance of service or materials provided by
Contractor will not relieve Contractor from its obligations under this warranty. If any materials or
services are of a substandard or unsatisfactory manner as determined by the City, Contractor, at
no additional charge to the City, will provide materials or redo such services until in accordance
with this Agreement and to the City’s reasonable satisfaction.
Unless otherwise agreed, Contractor warrants that materials will be new, unused, of most current
manufacture and not discontinued, will be free of defects in materials and workmanship, will be
provided in accordance with manufacturer's standard warranty for at least one (1) year unless
otherwise specified, and will perform in accordance with manufacturer's published specifications.
STANDARD TERMS AND CONDITIONS
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S.27 THE CITY’S RIGHT TO RECOVER AGAINST THIRD PARTIES. Contractor will do nothing to
prejudice the City’s right to recover against third parties for any loss, destruction, or damage to City
property, and will at the City’s request and expense, furnish to the City reasonable assistance and
cooperation, including assistance in the prosecution or defense of suit and the execution of
instruments of assignment in favor of the City in obtaining recovery.
S.28 NO GUARANTEE OF WORK. Contractor acknowledges and agrees that it is not entitled to deliver
any specific amount of materials or services or any materials or services at all under this Agreement
and acknowledges and agrees that the materials or services will be requested by the City on an as
needed basis at the sole discretion of the City. Any document referencing quantities or
performance frequencies represent the City's best estimate of current requirements, but will not
bind the City to purchase, accept, or pay for materials or services which exceed its actual needs.
S.29 OWNERSHIP. All deliverables, services, and information provided by Contractor or the City
pursuant to this Agreement (whether electronically or manually generated) including without
limitation, reports, test plans, and survey results, graphics, and technical tables, originally prepared
in the performance of this Agreement, are the property of the City and will not be used or released
by Contractor or any other person except with prior written permission by the City.
S.30 USE OF NAME. Contractor will not use the name of the City of Clearwater in any advertising or
publicity without obtaining the prior written consent of the City.
S.31 PROHIBITED ACTS. Pursuant to Florida Constitution Article II Section 8, a current or former public
officer or employee within the last two (2) years shall not represent another organization before the
City on any matter for which the officer or employee was directly concerned and personally
participated in during their service or employment or over which they had a substantial or material
administrative discretion.
S.32 FOB DESTINATION FREIGHT PREPAID AND ALLOWED. All deliveries will be FOB destination
freight prepaid and allowed unless otherwise agreed.
S.33 RISK OF LOSS. Contractor agrees to bear all risks of loss, injury, or destruction of goods or
equipment incidental to providing these services and such loss, injury, or destruction will not release
Contractor from any obligation hereunder.
S.34 SAFEGUARDING CITY PROPERTY. Contractor will be responsible for any damage to City real
property or damage or loss of City personal property when such property is the responsibility of or
in the custody of Contractor or its employees.
S.35 WARRANTY OF RIGHTS. Contractor warrants it has title to, or the right to allow the City to use,
the materials and services being provided and that the City may use same without suit, trouble or
hindrance from Contractor or third parties.
S.36 PROPRIETARY RIGHTS INDEMNIFICATION. Without limiting the foregoing, Contractor will
without limitation, at its expense defend the City against all claims asserted by any person that
anything provided by Contractor infringes a patent, copyright, trade secret or other intellectual
property right and must, without limitation, pay the costs, damages and attorneys' fees awarded
against the City in any such action, or pay any settlement of such action or claim. Each party agrees
to notify the other promptly of any matters to which this provision may apply and to cooperate with
each other in connection with such defense or settlement. If a preliminary or final judgment is
obtained against the City’s use or operation of the items provided by Contractor hereunder or any
part thereof by reason of any alleged infringement, Contractor will, at its expense and without
limitation, either: (a) modify the item so that it becomes non-infringing; (b) procure for the City the
right to continue to use the item; (c) substitute for the infringing item other item(s) having at least
equivalent capability; or (d) refund to the City an amount equal to the price paid, less reasonable
usage, from the time of installation acceptance through cessation of use, which amount will be
calculated on a useful life not less than five (5) years, plus any additional costs the City may incur
to acquire substitute supplies or services.
S.37 CONTRACT ADMINISTRATION. The contract will be administered by the Procurement
Administrator and/or an authorized representative from the using department. All questions
regarding the contract will be referred to the administrator for resolution. Supplements may be
STANDARD TERMS AND CONDITIONS
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written to the contract for the addition or deletion of services. Payment will be negotiated and
determined by the contract administrator(s).
S.38 FORCE MAJEURE. Failure by either party to perform its duties and obligations will be excused by
unforeseeable circumstances beyond its reasonable control, including acts of nature, acts of the
public enemy, riots, fire, explosion, legislation, and governmental regulation. The party whose
performance is so affected will within five (5) calendar days of the unforeseeable circumstance
notify the other party of all pertinent facts and identify the force majeure event. The party whose
performance is so affected must also take all reasonable steps, promptly and diligently, to prevent
such causes if it is feasible to do so, or to minimize or eliminate the effect thereof. The delivery or
performance date will be extended for a period equal to the time lost by reason of delay, plus such
additional time as may be reasonably necessary to overcome the effect of the delay, provided
however, under no circumstances will delays caused by a force majeure extend beyond one
hundred-twenty (120) calendar days from the scheduled delivery or completion date of a task
unless agreed upon by the parties.
S.39 COOPERATIVE USE OF CONTRACT. The City has entered into various cooperative purchasing
agreements with other Florida government agencies, including the Tampa Bay Area Purchasing
Cooperative. Under a Cooperative Purchasing Agreement, any contract may be extended for use
by other municipalities, school districts and government agencies in the State of Florida with the
approval of Contractor. Any such usage by other entities must be in accordance with the statutes,
codes, ordinances, charter and/or procurement rules and regulations of the respective government
agency.
Orders placed by other agencies and payment thereof will be the sole responsibility of that agency.
The City is not responsible for any disputes arising out of transactions made by others.
S.40 FUEL CHARGES AND PRICE INCREASES. No fuel surcharges will be accepted. No price
increases will be accepted without proper request by Contractor and response by the City’s
Procurement Division.
S.41 NOTICES. All notices to be given pursuant to this Agreement must be delivered to the parties at
their respective addresses. Notices may be (i) personally delivered; (ii) sent via certified or
registered mail, postage prepaid; (iii) sent via overnight courier; or (iv) sent via facsimile. If provided
by personal delivery, receipt will be deemed effective upon delivery. If sent via certified or
registered mail, receipt will be deemed effective three (3) calendar days after being deposited in
the United States mail. If sent via overnight courier or facsimile, receipt will be deemed effective
two (2) calendar days after the sending thereof.
S.42 GOVERNING LAW, VENUE. This Agreement is governed by the laws of the State of Florida. The
exclusive venue selected for any proceeding or suit in law or equity arising from or incident to this
Agreement will be Pinellas County, Florida.
S.43 INTEGRATION CLAUSE. This Agreement, including all attachments and exhibits hereto,
supersede all prior oral or written agreements, if any, between the parties and constitutes the entire
agreement between the parties with respect to the work to be performed.
S.44 PROVISIONS REQUIRED BY LAW. Any provision required by law to be in this Agreement is a
part of this Agreement as if fully stated in it.
S.45 SEVERABILITY. If any provision of this Agreement is declared void or unenforceable, such
provision will be severed from this Agreement, which will otherwise remain in full force and effect.
The parties will negotiate diligently in good faith for such amendment(s) of this Agreement as may
be necessary to achieve the original intent of this Agreement, notwithstanding such invalidity or
unenforceability.
S.46 SURVIVING PROVISIONS. Notwithstanding any completion, termination, or other expiration of
this Agreement, all provisions which, by the terms of reasonable interpretation thereof, set forth
rights and obligations that extend beyond completion, termination, or other expiration of this
Agreement, will survive and remain in full force and effect. Except as specifically provided in this
Agreement, completion, termination, or other expiration of this Agreement will not release any party
from any liability or obligation arising prior to the date of termination.
DETAILED SPECIFICATIONS
Landscaping Services: Zone 5 - Northwest 15 ITB #03-20R
1. INTRODUCTION. The City of Clearwater (City) is located on the West Coast of Florida in the
Tampa Bay region. It is the third largest city in the region with an estimated population of
116,585 residents. The City of Clearwater is a major tourist destination – Clearwater Beach was
recently rated #1 U.S. Beach by TripAdvisor, previously named “Florida’s Best Beach Town 2013”
by USA Today, and was on the “Top Ten List of Best Beaches from Maine to Hawaii”. The City of
Clearwater is home to the Philadelphia Phillies Spring Training and Clearwater Threshers Minor
League Baseball and hosts several sports tournaments through the year that attract visitors from
across the country. Clearwater is home for Winter the Dolphin and the Clearwater Marine Aquarium.
Winter’s story has made it all the way to Hollywood in the motion pictures “Dolphin Tale” and
“Dolphin Tale 2”, both filmed here in Clearwater.
2. BACKGROUND. Zone 5 – Northwest is a portion from the previously awarded Invitation to Bid (ITB)
03-20, which was approved by City Council on December 19, 2019. The average combined bid
submittal from ITB 03-20 for Zone 5 – Northwest was $80,000. The award methodology will include
consideration of contractor capacity and past performance (if applicable) and determination that the
Zone Bid is (or is not) reasonable for the work required.
3. SCOPE OF WORK. Work under this contract shall include the furnishing of all labor, material,
equipment, supervision, transportation, and other services necessary to perform landscaping
maintenance services for Zone 5 - Northwest. Landscaping maintenance services includes, but is not
limited to: mowing, edging, and trimming of lawns; removing trash, clippings, and debris from
landscape, lawn areas, and hard surfaces (i.e. sidewalks, parking lots, etc.); and the maintenance of
plant beds and landscape materials; at designated areas within Zone – 5 Northwest, in the City of
Clearwater (City). Throughout the contract term all plant material shall be maintained in a healthy,
growing condition equal to or better than conditions at the beginning of the contract. Contractor will
work with the Clearwater Parks and Recreation Department (also referred to herein as “P&R”) to
coordinate all maintenance activities in this contract and reporting irregularities in the respective work
zone.
The following documents are part of this ITB:
Exhibit_A_Zone_5_Northwest_Bid_Pricing
Exhibit_B_Landscaping_Maintenance_Services_Calendar
Exhibit_C_Sample_Invoice
Exhibit_D_Zone_5_Northwest_Proprty_Maps
The City reserves the right to add and/or delete a location from the contract with thirty days written
notice. Payments for services shall be adjusted accordingly based on negotiated cost for a new site,
and deduction of bid price for a deleted site.
3.1 Contractor’s Responsibilities
3.1.1 Local Office and Representative(s)
Contractor shall maintain a local office within the Tampa Bay Area with a company representative
who can be reached during normal business hours and authorized to discuss matters pertaining to
the contract with a P&R representative.
The Contractor will meet with a representative of the City at least once per month for a complete
inspection of the maintained grounds.
3.1.2 Employees
All employees of the Contractor shall at all times be considered the sole employees of the
Contractor under his/her sole direction and not an employee or agent of the City. All personnel will
be skilled in the field in which they work. The Contractor shall provide a list to the City, no later
than thirty (30) days after an Intent to Award has been issued, outlining the name(s) of employees
and respective task assignments.
DETAILED SPECIFICATIONS
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3.1.3 Scheduling of Work
The Contractor shall perform all maintenance required between the hours of 7:00 A.M. and 7:00
P.M., Monday through Saturday, excluding observed holidays. The P&R department may grant, on
an individual basis, permission to perform contract maintenance at other times due to extenuating
circumstances.
All work must be completed in a continuous manner, whereby the weeding, mowing, edging,
trimming, etc., shall all be completed before leaving the job site.
The City encourages the disposal of organic plant materials to a certified mulching facility.
Landscape Best Management Practices for Pinellas County shall be followed. This is a mandatory
training for any person(s) providing landscaping services in Pinellas County.
Occasional circumstances (standing water, prolonged inclement weather, parked vehicles, etc.)
may make all or portions of a location unserviceable during the regular schedule. The Contractor
shall notify the P&R department of such occurrences and shall schedule to perform the required
maintenance at the locations as soon as the conditions improve.
Completion of Work. The Contractor will notify the P&R Department’s representative assigned to
monitor the contract (in person, by phone or via email) of prior week’s completion prior to 8:00 A.M.
Monday morning of the new week.
Inspection and Approval. Upon receiving notification from the Contractor, the City shall inspect
the serviced location the following business day. If, upon inspection, the work specified has not
been completed, the City shall contact the Contractor to indicate the necessary corrective
measures. The Contractor will be given forty-eight (48) hours from a corrective notification to take
appropriate action. Only when work has been completed successfully will the City pay for services.
3.1.4 Repairs to Existing Facilities
All portions of the existing structure, facility services, utility roads, and irrigation systems shall
always be protected against damage or interrupted service by the Contractor. Any damage to City
property as a result of the performance of work by the Contractor, shall be repaired or replaced in-
kind and in an approved manner. All work of this kind shall be performed by the Contractor at no
cost to the City and shall be as directed by the respective department representative. Repairs to
facilities shall be made immediately after damage or alteration occurs unless otherwise directed.
The Contractor shall notify the respective department within twenty-four (24) hours after discovery
of any damage caused by accident, vandalism, theft, acts of God, or undetermined causes. Such
repairs to the existing structures or facilities, including irrigation systems, which are not the result
of the Contractor’s work, shall be repaired by the City at no cost to the Contractor.
3.1.5 Safety Requirements and Uniforms
The P&R department reserves the right to issue work cease orders to a Contractor when unsafe or
harmful acts are observed or reported relative to the performance of work under this contract.
All grounds maintenance crews will be required to wear approved company uniform, abide by any
and all company OSHA (Occupational Safety and Health Act) safety standards, and conduct
themselves in a well-mannered, orderly fashion while on City properties.
3.1.6 Traffic Control and Pedestrian Safety
The Contractor is responsible for establishing and maintaining safe work zones in vehicular traffic
areas, as well as pedestrian and park user areas. The Contractor shall coordinate maintenance
operations in certain high pedestrian use areas and peak time periods with the City (the winter
tourist season is generally not an acceptable time to close traffic lanes for maintenance). The P&R
Department reserves the right to limit the hours of operation in certain high pedestrian used areas.
DETAILED SPECIFICATIONS
Landscaping Services: Zone 5 - Northwest 17 ITB #03-20R
Two-way traffic shall be maintained at all times through intersections and roadways. Closure is not
permitted.
The Contractor shall be fully acquainted and comply with City of Clearwater’s safety requirements
and Maintenance of Traffic (MOT). Installing Contractor is responsible for all MOT coordination and
notification of appropriate agencies. If applicable, the MOT plan must be submitted to and approved
by the City prior to partial lane closure and commencement of the work. All necessary lane closures
shall be approved by the City’s Traffic Operations Division and Parking Division, a minimum of
forty-eight (48) hours in advance of scheduled operations.
Any and all proposed traffic control shall conform to the current edition of the Manual on Uniform
Traffic Control Devices (MUTCD), the Florida Department of Transportation Roadway and Traffic
Design Standards, (600 Series), and the Florida Department of Transportation Standard
Specifications for Road and Bridge Construction. The Contractor shall use these guidelines
whenever construction equipment is relocated or driven on existing open travel lanes.
The Contractor shall position advance-warning signs as appropriate for the existing field conditions.
The Contractor shall provide a crew to be responsible to construct, relocate, and maintain all traffic
control devices, to cover, add or remove signs as needed, and do all work necessary to maintain a
safe work zone.
3.1.7 Hazardous Conditions
The Contractor shall maintain all work sites free of hazards to persons and/or property resulting
from performance of work. Any hazardous condition noted by the Contractor, which is not a result
of performance of work, shall immediately be reported to the P&R department representative.
3.1.8 Failure to Perform Satisfactorily
All maintenance shall be performed in a good and workmanlike manner, consistent with trade
practices and prevailing industry standards.
It is agreed and understood that in the short term, if the Contractor fails to perform the work as
specified herein, the P&R Department will only pay for the amount of service received as
determined by the representative, with an appropriate downward adjustment in contract price, or
may have such work performed by a third party vendor at the expense of the Contractor.
3.1.9 Maintenance Scheduling
Each location has been designated a level of service identifying the frequency of maintenance it
will receive. Designations are: Level 1P, 2P, 3P; Level 1G, 2G, and 3G, etc. The specific level of
service and scheduling is established by the City. Monthly visits should occur within the designated
week, as identified in Exhibit B, Landscaping Maintenance Services Calendar unless approved by
the P&R Department. The City reserves the right to increase or decrease the number of visits
based on local conditions or other variables and such change(s) will be reflected in a base bid
adjustment.
The Contractor will adhere to the work schedule provided by the City (Exhibit B, Landscaping
Maintenance Services Calendar). Authorized representatives of both parties must approve any
variations to that schedule in writing.
3.2 Work Specifications. The Contractor shall provide the following full scope of services at each
designated location during each scheduled visit. ALL services are required – the variance is
only in frequency and schedule for each location.
3.2.1 Litter Removal
Cleaning of the entire grounds shall be performed as part of regular maintenance. During each
scheduled maintenance visit, remove trash and debris from the site. Properly dispose of the trash
and debris, including cigarette butts, loose paper, and other bits of small debris. All paper, trash,
leaves, twigs, branches, dead plants, trimmings, pruning and other objectionable materials shall be
DETAILED SPECIFICATIONS
Landscaping Services: Zone 5 - Northwest 18 ITB #03-20R
picked up and removed from all landscape areas as well as adjacent parking lots, driveways,
underside of bridges, pedestrian bridge, sidewalks and entrances within the site limits. Remove all
debris, which accumulates in the corners of the parking lots and besides parking stops. Remove
all broken glass that is present in parking lot and on walkways, curbs, or other hard surfaces. All
sand, gravel, and soils shall be thoroughly cleaned, swept or blown off all pavements adjacent to
maintenance areas and disposed of properly off site.
The Contractor shall not allow landscape debris and trash to accumulate in any area. All parking
lots shall be cleaned of debris on each service event, preferably when a minimal number of cars
are parked in the lots. All waste materials generated by the Contractor’s operations will be disposed
of properly off-site. Under no circumstances will trash or debris be swept in or disposed of in catch
basins, drainpipes, storm drains or open culverts of storm sewers.
Extraordinary amounts of debris caused by hurricanes, tornadoes, vandalism, special events or
roadside dumping will not be the responsibility of the Contractor and removal may be requested by
the City as additional services. The Contractor should report such accumulations of debris when
encountered. Quotations for any extraordinary cleanup from the Contractor will be considered.
3.2.2 Turf Maintenance
Lawn mower blades shall be clean, kept sharp, and well-adjusted to provide a clean cut. No more
than one-third (1/3) of the total grass blade shall be removed per mowing, while cutting grass too
closely (scalping) shall be avoided. Mowing patterns shall be changed regularly to avoid rutting.
Use small mowers for difficult or tight areas where larger commercial mowing units cannot
maneuver.
Turf areas shall be maintained at the appropriate height indicated below:
TURFGRASS MOWING HEIGHT
St. Augustine Three (3) to four (4) inches*
Bahia Three (3) to four (4) inches*
*Higher cutting heights to be used during dry conditions
Mowing shall be done optimally when the grass is dry; however, mowing wet turf is acceptable.
Bagging is not required, and grass clippings can be left on the grass so long as no readily visible
clumps remain on the grass surface after mowing. If clippings are excessive or diseased, they shall
be removed after mowing to enhance overall turf appearance and to prevent matting, clumping,
and thatch buildup. In the case of fungal disease outbreaks, clippings will be collected and disposed
of offsite until the disease is controlled.
The Contractor will clean all clippings, dirt and debris from sidewalks, curbs, storm drains, valve
boxes and roadways after mowing and/or edging. Mowers should not direct discharge into the
street or landscape beds, unless unavoidable. Approved deflector chutes must be attached on the
discharge points of the mower. Clippings, dirt, and debris will not be swept, blown or otherwise
disposed of in any landscaped bed areas, roadways, sewer drains, catch basins, drain pipes, storm
drains or open culverts of storm sewers. The final appearance after mowing shall present a neat
appearance.
In the event that the turf becomes sparse or barren due to neglect by the Contractor, the Contractor
shall repair or replace sod to meet its previous healthy condition at no additional cost to the City.
Turf areas shall be kept at all times as green and healthy as possible, while maintaining a high level
of appearance.
Care shall be taken with mowing equipment to avoid obstructions such as trees, shrubs, utility
boxes, signage, buildings, etc. Contractor shall be responsible for damage caused by its
operations.
DETAILED SPECIFICATIONS
Landscaping Services: Zone 5 - Northwest 19 ITB #03-20R
Seeding and sodding is not a requirement of this Invitation to Bid. Such work may result in an
additional charge to the contract, based on a request from the City for quotations and must be
approved by the City in writing.
Turf edging shall be performed at the same frequency as mowing and shall include walks, drives,
curbs, planting bed perimeters, tree rings, storm drains, valve boxes, bollards, air reliefs, and other
structures that accumulate grass around them. String trimming is not to be performed against the
base of any tree or shrub. Isolated trees and shrubs growing in lawn areas require a mulched buffer
area around the base of the plant to avoid bark injury from mowers and to reduce root competition
from turfgrass (minimum one (1) foot radius from edge of trunk or shrub drip line). Grass adjacent
to all valve boxes and quick couplers shall be trimmed to maintain a clean appearance. Grass
adjacent to structures, poles, etc. that cannot be serviced by standard mowing procedures, shall
be regularly trimmed using a line trimmer to eliminate uneven edges or an approved herbicide may
be used to create a buffer around infrastructure and trees. Herbicides shall not be used as an
"edger" adjacent to walks and curbs but may be used around shrubs and trees by a certified
applicator with the written approval of the City.
3.2.3 Palm Maintenance
Palm Pruning is required to regularly remove dead fronds and sucker growth to provide an attractive
and clean trunk as characteristic of each particular palm species, limited to fronds reachable under
twelve (12) feet high. Remove dead or unsightly fronds and seed heads from palms. No green palm
fronds shall be removed unless the foliage is interfering with access for pedestrians, bike riders or
vehicular traffic. Dead, yellowing or unsightly fronds should be removed as needed in routine
maintenance. The objective is to retain the arching form of the fronds. Care shall be taken not to
cause trauma or damage to the bud during pruning. Saws shall be sterilized, using standard ISA
sterilization protocols, between each Phoenix dactlyifera ‘Medjool’ palms as to not cross
contaminate other trees. Remove only the dead descending fronds below the “9-to-3 o’clock”
horizontal line; only palms dead or yellowing shall be removed above the “9-to-3 o’clock” horizontal
line under twelve (12) feet high. No spikes or sharp objects are to be used that would penetrate the
trunk during pruning; ladders or “cherry picker” type vehicles shall be used to accomplish this task.
Palm trunks shall be maintained with a neat, rounded classic cut on all boots. All dead and/or
pruned fronds, seeds, seed heads and suckers are to be removed from the site the same day and
disposed of properly by the Contractor. Contractor shall be responsible for removing any fronds
that are nicked by the saws but do not drop until later. Additionally, palms should be routinely
checked for signs of distress or disease in the trunks, buds or fronds. Any evidence of disease
affecting the palms is to be promptly reported to the respective department representative.
In the event an extraordinary amount of debris caused by severe storm damage, hurricanes,
tornadoes or vandalism; clean up and removal of all fallen or broken palm tree branches shall be
the responsibility of the City. The Contractor shall notify the City of any large amounts of debris.
Such work may result in a request from the City for quotations and must be approved by the City
in writing.
3.2.4 Shrub and Groundcover Maintenance
Pruning is defined as the selective elimination of branches to maintain or improve the size or shape
of a plant. Trimming is defined for shrubs and ground cover as cutting of the overall tips of a plant
to give a smooth, squared, hedge-like appearance. The growth characteristics of some plant
species require pruning; others require trimming to look their best. All plant materials shall be
maintained in a neat, well-manicured fashion at all times.
All shrubs and ground covers shall be pruned to maintain the suitable size and character of the
plant. No shrubs or groundcovers shall be allowed to grow above the Florida Department of
Transportation (FDOT) "Clear Sight Window" criteria when in sight visibility triangle.
Plants that have a natural "unpruned" form should be selectively pruned, except for removal of
dead or damaged branches and leaves or to maintain a certain height required by the plant material
usage. These shrubs will be pruned with hand shears as needed to provide an informal shape,
DETAILED SPECIFICATIONS
Landscaping Services: Zone 5 - Northwest 20 ITB #03-20R
fullness and bloom. Examples of these types of plants are Parson's Juniper, Bird of Paradise,
Crinum Lily, Cardboard Palm, King Sago, Heavenly Bamboo, Split- Leaf Philodendron, Red
Fountain Grass and Schefflera.
Plants used as linear hedges or borders should be trimmed squarely with top of hedge slightly
narrower than the bottom to facilitate exposure to sun and prevent heavy shading of lower foliage.
Use a "rounding" method when the hedge forms the bordering edge of a serpentine bed design, in
which case round only vertical faces of border. As new foliage fills in, remove excessively long
branches to encourage fullness and good shape. Examples of these types of plants are
Pittosporum, Podocarpus, Silverthorn, Oleander, Boxthorn, Viburnum and Indian Hawthorn.
Groundcover species shall be confined within the perimeter of the planting bed and shall be
maintained a minimum of twelve (12) inches away from building structures. Groundcovers shall be
edged and maintained along all hardscapes with each site visit. Supplemental top shearing may
be required to present a neat appearance. In addition, all climbing vine-like groundcovers shall not
climb up through other plant species within planting bed or structures, unless specified by the City
of Clearwater. Examples of groundcover types include Confederate Jasmine, Lantana, Liriope,
Aztec grass, Ivy, Ornamental Sweet Potato and Perennial Peanut.
During the growing season (March-October), all high maintenance shrubs and groundcovers may
require additional trimming during each visit. All low maintenance shrubs and groundcovers will be
trimmed as needed. During the winter season (November-February) all shrubs and groundcovers
shall be trimmed as needed to maintain a neat appearance. Ornamental grass species shall be
renewal pruned down to eight (8) to twelve (12) inches in height in late February each year.
Perennial Peanut shall be maintained between three (3) to six (6) inches in height and shall be
mowed and/or line trimmed during one (1) monthly visit in the months of April, June, and August,
or unless changed by the request of the respective department representative.
Do not trim or shear shrubs into topiary forms unless specifically requested by the City. Allow shrubs
to form a dense mass of plants at the height determined by the City.
3.2.5 Weed Control in Landscaped Areas
The Contractor shall monitor the landscape for weeds at each scheduled service visit. All planting
beds and tree rings are to be kept weed-free throughout the year to avoid competition with desirable
plants, as well as to enhance the appearance of the overall design. All weeds shall be removed
from landscape beds and properly disposed from the site, on the same day by the Contractor.
Undesirable weed species shall be removed by hand or through chemical applications using City
approved products according to manufacturer's recommendations and label instructions. Chemical
products such as a selective, non-selective or a pre-emergent approved by the Environmental
Protection Agency may be used for weed control with the City’s approval. Approved herbicide
treatment shall be applied by an experienced applicator under the direct supervision of a licensed,
certified pest control professional and only with the City’s approval.
Weeds, which have been chemically treated, shall be removed from the landscape after overall
plant color quality has changed from green to yellow. Should these chemicals damage any
desirable plant material, including sod, the Contractor at no cost to the City, shall immediately
replace the same size, quantity and quality of plants.
"Volunteers", invasive plants and trees which germinated from seeds dropped by birds or spread
by wind in a planting bed and are not of the same species, shall be declared and removed like a
weed, including the roots through treatment or hand removal methods.
Weeds on hardscapes such as walkways, permanent and temporary parking lots, adjacent public
and private roadways, pavement cracks and any other paved areas, including rights-of-way and
adjacent work areas within the contract limits, shall be removed by hand or chemically killed and
removed with each service.
DETAILED SPECIFICATIONS
Landscaping Services: Zone 5 - Northwest 21 ITB #03-20R
3.2.6 Fertilization Program
The Contractor shall perform routine inspections during site visits and notify City staff of any
findings – to include but not limited to: stressed plants, dying sod, etc. – which require the City’s
attention. Fertilizer shall be applied by City staff.
3.2.7 Diseases and Pests
The Contractor shall practice Integrated Pest Management (I.P.M.) to control insects and diseases
at each site. Upon confirmation of a specific problem requiring treatment, the Contractor shall report
to the City the proposed treatment.
Fire ants and wasps, as well as any other damaging or health-endangering pest, will be treated
promptly by the Contractor so as not to present a hazard. If the population appears to be too large
for an application, it must be reported to the City for prompt treatment. The City will make alternative
arrangements for any bee removal necessary.
All damage occurring from improper or careless application of chemicals shall be the responsibility
of the Contractor.
Turf. The Contractor shall inspect turf each visit for indications of pest infestation. Diagnosis and
any specific treatments shall be submitted in writing or by phone to the City for approval prior to
application. Treatment program of turf areas shall be on a site-specific basis, which extends beyond
the boundaries of the infestation by 25% of the area's diameter.
Trees, Shrubs and Groundcovers. Any abnormalities in trees, shrubs, and groundcovers shall
be brought to the attention of the City staff so that appropriate treatment measures can be applied.
Palms. During the site maintenance visit if there are any signs of a disease, the City shall be
promptly notified including a location map of the palm, whereby the city shall direct appropriate
action on a case-by-case basis. Every precaution will be made to contain the disease and keep it
from spreading to other palms. While pruning smaller palms, proper care and procedures with
equipment and maintenance will be in accordance with the University of Florida Cooperative
Extension Service recommendations. This will include the cleansing of tools through use of a soap
detergent or alcohol.
3.2.8 Insecticide Maintenance
The Contractor may remove and dispose of wasps and other subterranean insects in plant
materials, on the ground, or on-site structures/furnishings.
3.2.9 Irrigation Maintenance
Any visual evidence of damaged or defective irrigation shall be promptly reported to the City by
phone so that a timely repair can be made. The Contractor is required to promptly notify the City of
any dry spots found in the turf.
3.2.10 Mulch Maintenance
The Contractor shall notify the City if the level of mulch or condition of mulch in any particular area
has deteriorated. The Contractor will maintain the mulch to be free of weeds around individual
trees, shrubs and palms in turf areas. The City may at its option request a quote for mulching
applications from the Contractor, for which the City would provide the mulch.
3.2.11 Inspections
Each site should be checked for irregularities, such as irrigation leaks, vehicle damage, dead turf
or plant material, heavy insect infestations (especially fire ants), vandalism, etc., and any findings
should be promptly reported to the P&R Department representative.
DETAILED SPECIFICATIONS
Landscaping Services: Zone 5 - Northwest 22 ITB #03-20R
The Contractor will assist the City by reporting vandalism, graffiti, damage or need of
repair/refurbishing of public and private property, such as for traffic or directory signs, structures,
site furnishings, monuments, fences, lighting, utilities and paving.
The Contractor will be responsive to special conditions or unexpected problems that may occur
during the contract term. The City expects the full cooperation and prompt response by the
Contractor.
The Contractor may be requested to provide additional services, such as seasonal flowers and
plants for various occasions and functions within the City. Such work would be requested by quote
and must be approved by the City in writing.
4. MINIMUM QUALIFICATIONS. The Contractor Owner/Principal must have a minimum of three (3)
years demonstrated experience with commercial or institutional landscaping services (this
requirement is applicable to the “person”, not the company).
References. Three (3) references are required for whom the Contractor has performed similar work,
preferably for a public agency of similar size, preferably in the Tampa Bay region in the last five (5)
years.
Staff Certifications. The Contractor is required to have one (1) or more permanent full-
time commercial limited lawn and ornamental applicators on staff and shall provide to the city a copy
of their Department of Agriculture Pesticide Applicators License. The Contractor will also provide a
list to the City containing the names, license or certificate number, and expiration date, for permanent
(full-time) staff members who are ISA Certified Arborists, Florida Certified Horticulture Professionals,
Landscape Best Management Practices for Pinellas County (BMP) Certified, or GI-BMP (Green
Industries) Certified.
Equipment. Contractor shall include a list of equipment to be used in the performance of this
contract. Such equipment must be available for inspection by the Landscape Maintenance Manager,
or designee, prior to award of the contract, and at any time during the contract term.
Vehicles. All Contractor vehicles on City properties must have their company name and telephone
number visible.
5. INSURANCE REQUIREMENTS. The Vendor shall, at its own cost and expense, acquire and
maintain (and cause any subcontractors, representatives or agents to acquire and maintain) during
the term with the City, sufficient insurance to adequately protect the respective interest of the parties.
Coverage shall be obtained with a carrier having an AM Best Rating of A-VII or better. In addition,
the City has the right to review the Contractor’s deductible or self-insured retention and to require
that it be reduced or eliminated.
Specifically the Vendor must carry the following minimum types and amounts of insurance on an
occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then
coverage can be obtained on a claims-made basis with a minimum three (3) year tail following the
termination or expiration of this Agreement:
a. Commercial General Liability Insurance coverage, including but not limited to, premises
operations, products/completed operations, products liability, contractual liability, advertising
injury, personal injury, death, and property damage in the minimum amount of $1,000,000 (one
million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate.
b. Commercial Automobile Liability Insurance coverage for any owned, non-owned, hired or
borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars)
combined single limit.
DETAILED SPECIFICATIONS
Landscaping Services: Zone 5 - Northwest 23 ITB #03-20R
c. Unless waived by the State of Florida and proof of waiver is provided to the City, statutory
Workers’ Compensation Insurance coverage in accordance with the laws of the State of
Florida, and Employer’s Liability Insurance in the minimum amount of $500,000 (five
hundred thousand dollars) each employee each accident, $500,000 (five hundred thousand
dollars) each employee by disease, and $500,000 (five hundred thousand dollars) disease
policy limit. Coverage should include Voluntary Compensation, Jones Act, and U.S.
Longshoremen’s and Harbor Worker’s Act coverage where applicable. Coverage must be
applicable to employees, contractors, subcontractors, and volunteers, if any.
The above insurance limits may be achieved by a combination of primary and umbrella/excess
liability policies.
Other Insurance Provisions.
a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of the
insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the Vendor
will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD certificate,
SIGNED by the Issuer, and with applicable endorsements) evidencing all of the coverage set
forth above and naming the City as an “Additional Insured” on the Commercial General Liability
Insurance and Auto Liability policies. In addition, when requested in writing from the City,
Vendor will provide the City with certified copies of all applicable policies. The address where
such certificates and certified policies shall be sent or delivered is as follows:
City of Clearwater
Attn: Procurement Division, ITB #03-20R
P.O. Box 4748
Clearwater, FL 33758-4748
b. Vendor shall provide thirty (30) days written notice of any cancellation, non-renewal,
termination, material change or reduction in coverage.
c. Vendor’s insurance as outlined above shall be primary and non-contributory coverage for
Vendor’s negligence.
d. Vendor reserves the right to appoint legal counsel to provide for the Vendor’s defense, for any
and all claims that may arise related to Agreement, work performed under this Agreement, or
to Vendor’s design, equipment, or service. Vendor agrees that the City shall not be liable to
reimburse Vendor for any legal fees or costs as a result of Vendor providing its defense as
contemplated herein.
The stipulated limits of coverage above shall not be construed as a limitation of any
potential liability to the City, and City’s failure to request evidence of this insurance shall
not be construed as a waiver of Vendor’s (or any contractors’, subcontractors’,
representatives’ or agents’) obligation to provide the insurance coverage specified.
MILESTONES
Landscaping Services: Zone 5 - Northwest 24 ITB #03-20R
1. BEGINNING AND END DATE OF INITIAL TERM. October 2020 through September 2021
If the commencement of performance is delayed because the City does not execute the contract
on the start date, the City may adjust the start date, end date and milestones to reflect the delayed
execution.
2. EXTENSION. The City reserves the right to extend the term of this contract, provided however,
that the City shall give written notice of its intentions to extend this contract no later than thirty (30)
days prior to the expiration date of the contract.
3. RENEWAL. At the end of the initial term of this contract, the City may initiate renewal(s) as
provided. The decision to renew a contract rests solely with the City. The City will give written
notice of its intention to renew the contract no later than thirty (30) days prior to the expiration.
One (1), one (1) year renewal possible at the City’s option.
4. PRICES. All pricing shall be firm for the initial term of one (1) year; except where otherwise
provided by the specifications, and include all transportation, insurance and warranty costs. The
City shall not be invoiced at prices higher than those stated in any contract resulting from this bid.
The Contractor certifies that the prices offered are no higher than the lowest price the Contractor
charges other buyers for similar quantities under similar conditions. The Contractor further agrees
that any reductions in the price of the goods or services covered by this bid and occurring after
award will apply to the undelivered balance. The Contractor shall promptly notify the City of such
price reductions.
During the sixty (60) day period prior to each annual anniversary of the contract effective date, the
Contractor may submit a written request that the City increase the prices for an amount for no more
than the twelve month change in the Consumer Price Index for All Urban Consumers (CPI-U),
US City Average, All Items, Not Seasonally Adjusted as published by the U.S. Department of Labor,
Bureau of Labor Statistics (http://www.bls.gov/ppi/home.htm). The City shall review the request for
adjustment and respond in writing; such response and approval shall not be unreasonably withheld.
At the end of the initial term, pricing may be adjusted for amounts other than inflation based on
mutual agreement of the parties after review of appropriate documentation. Renewal prices shall
be firm for at least one year, and may be adjusted thereafter as outlined in the previous paragraph.
No fuel surcharges will be accepted.
BID SUBMISSION
Landscaping Services: Zone 5 - Northwest 25 ITB #03-20R
1. BID SUBMISSION. It is recommended that bids be submitted electronically through our bids
website at https://www.myclearwater.com/business/rfp.
For bids mailed and/or hand-delivered, bidder must submit one (1) signed original bid and one (1)
electronic format on a CD or Thumb Drive, in a sealed container using label provided at the end of
this solicitation.
2. BIDDER RESPONSE CHECKLIST. This checklist is provided for your convenience. It is not
necessary to return a copy of this solicitation’s Instructions, Terms and Conditions, or Detailed
Specifications with your bid response. Only submit the requested forms and any other requested
or descriptive literature.
Original and proper number of copies with electronic format
Bid container properly labeled
Bid pricing form
Exhibit_A_ Zone_5_Northwest_Bid_Pricing spreadsheet shall be submitted in Excel
format
Exceptions/Additional Materials/Addenda form
Vendor Information form
Scrutinized Companies form
Offer Certification form
Reference Form: Minimum of three (3)
Copies of applicable Certificate(s) and License(s) held by Contractor staff
Current Equipment List
W-9 Form to be provided by Bidder (http://www.irs.gov/pub/irs-pdf/fw9.pdf)
BID PRICING
Landscaping Services: Zone 5 - Northwest 26 ITB #03-20R
BIDDING INSTRUCTIONS:
A valid bid requires that bid pricing be entered on the protected Excel worksheet that is provided
as Exhibit A: Zone 5 - Northwest Bid Pricing; no other pricing format will be accepted. As (B) Per
Service Cost on the spreadsheet is populated with pricing the imbedded formulas will calculate
(C) Annual Cost Per Property.
Zone 5 - Northwest, sites NW001 - NW176
EVERY SITE within the zone must be priced for a valid “bid zone”.
A partial zone bid will be deemed non-responsive.
Award methodology will include consideration of vendor capacity and past performance
(if applicable).
Vendor signature on this page is required to indicate an understanding of the pricing
structure set forth, the City’s intended award strategy, and validation of the pricing
submitted.
PAYMENT TERMS:
City of Clearwater’s standard payment terms are NET30
Vendor: _________________________________________ Date: _______________________________
EXCEPTIONS/ADDITIONAL MATERIALS/ADDENDA
Landscaping Services: Zone 5 - Northwest 27 ITB #03-20R
Bidders shall indicate any and all exceptions taken to the provisions or specifications in this solicitation
document. Exceptions that surface elsewhere and that do not also appear under this section shall be
considered invalid and void and of no contractual significance.
Exceptions (mark one):
Note – Any material exceptions taken to the City’s Standard Terms and Conditions will render a Bid
Non-responsive.
No exceptions
Exceptions taken (describe--attach additional pages if needed)
Additional Materials submitted (mark one):
No additional materials have been included with this bid
Additional Materials attached (describe--attach additional pages if needed)
Addenda
Bidders are responsible for verifying receipt of any addenda issued by checking the City’s website at
http://www.myclearwater.com/business/bid-information/ prior to the bid opening. Failure to acknowledge
any addenda issued may result in a response being deemed non-responsive.
Acknowledgement of Receipt of Addenda (initial for each addenda received, if applicable):
Addenda Number Initial to acknowledge receipt
Vendor Name ____ Date: ____
VENDOR INFORMATION
Landscaping Services: Zone 5 - Northwest 28 ITB #03-20R
Company Legal/Corporate Name:
Doing Business As (if different than above):
Address:
City: State: Zip: -
Phone: Fax:
E-Mail Address: Website:
DUNS #
Remit to Address (if different than above): Order from Address (if different from above):
Address: Address:
City: State: Zip: City: State: Zip:
Contact for Questions about this bid:
Name: Fax:
Phone: E-Mail Address:
Day-to-Day Project Contact (if awarded):
Name: Fax:
Phone: E-Mail Address:
Certified Small Business Certifying Agency:
Certified Minority, Woman or Disadvantaged Business Enterprise Certifying Agency:
SCRUTINIZED COMPANIES
Landscaping Services: Zone 5 - Northwest 29 ITB #03-20R
SCRUTINIZED COMPANIES THAT BOYCOTT ISRAEL LIST CERTIFICATION FORM
THIS FORM MUST BE COMPLETED AND SUBMITTED WITH THE BID/PROPOSAL. FAILURE TO SUBMIT THIS FORM AS REQUIRED MAY DEEM YOUR SUBMITTAL NONRESPONSIVE.
The affiant, by virtue of the signature below, certifies that:
1. The vendor, company, individual, principal, subsidiary, affiliate, or owner is aware of the requirements
of section 287.135, Florida Statutes, regarding companies on the Scrutinized Companies that Boycott
Israel List, or engaged in a boycott of Israel; and
2. The vendor, company, individual, principal, subsidiary, affiliate, or owner is eligible to participate in this
solicitation and is not listed on the Scrutinized Companies that Boycott Israel List, or engaged in a
boycott of Israel; and
3. “Boycott Israel” or “boycott of Israel” means refusing to deal, terminating business activities, or taking
other actions to limit commercial relations with Israel, or persons or entities doing business in Israel or
in Israeli-controlled territories, in a discriminatory manner. A statement by a company that it is
participating in a boycott of Israel, or that it has initiated a boycott in response to a request for a boycott
of Israel or in compliance with, or in furtherance of, calls for a boycott of Israel, may be considered as
evidence that a company is participating in a boycott of Israel; and
4. If awarded the Contract (or Agreement), the vendor, company, individual, principal, subsidiary, affiliate,
or owner will immediately notify the City of Clearwater in writing, no later than five (5) calendar days
after any of its principals are placed on the Scrutinized Companies that Boycott Israel List, or engaged
in a boycott of Israel.
__________________________________________
Authorized Signature
__________________________________________
Printed Name
__________________________________________
Title
__________________________________________
Name of Entity/Corporation
STATE OF _____________________
COUNTY OF ___________________
The foregoing instrument was acknowledged before me by means of ☐ physical presence or ☐ online
notarization on, this _____ day of _________________, 20____, by ______________________________
(name of person whose signature is being notarized) as the ________________________ (title) of
______________________________________(name of corporation/entity), personally known ______, or
produced _________________________ (type of identification) as identification, and who did/did not take
an oath.
______________________________________
Notary Public
____________________________________
Printed Name
My Commission Expires: __________________
NOTARY SEAL ABOVE
OFFER CERTIFICATION
Landscaping Services: Zone 5 - Northwest 30 ITB #03-20R
By signing and submitting this Bid, the Vendor certifies that:
a) It is under no legal prohibition on contracting with the City of Clearwater.
b) It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as
well as its attachments, and any referenced documents.
c) It has no known, undisclosed conflicts of interest.
d) The prices offered were independently developed without consultation or collusion with any of the other
respondents or potential respondents or any other anti-competitive practices.
e) No offer of gifts, payments or other consideration were made to any City employee, officer, elected official, or
consultant who has or may have had a role in the procurement process for the services and or goods/materials
covered by this contract.
f) It understands the City of Clearwater may copy all parts of this response, including without limitation any
documents and/or materials copyrighted by the respondent, for internal use in evaluating respondent’s offer,
or in response to a public records request under Florida’s public records law (F.S. 119) or other applicable
law, subpoena, or other judicial process; provided that Clearwater agrees not to change or delete any copyright
or proprietary notices.
g) Respondent hereby warrants to the City that the respondent and each of its subcontractors (“Subcontractors”)
will comply with, and are contractually obligated to comply with, all Federal Immigration laws and regulations
that relate to their employees.
h) Respondent certifies that they are not in violation of section 6(j) of the Federal Export Administration Act and
not debarred by any Federal or public agency.
i) It will provide the materials or services specified in compliance with all Federal, State, and Local Statutes and
Rules if awarded by the City.
j) It is current in all obligations due to the City.
k) It will accept such terms and conditions in a resulting contract if awarded by the City.
l) The signatory is an officer or duly authorized agent of the respondent with full power and authority to submit
binding offers for the goods or services as specified herein.
ACCEPTED AND AGREED TO:
Company Name:
Signature:
Printed Name:
Title:
Date:
REFERENCES
Landscaping Services: Zone 5 - Northwest 31 ITB #03-20R
Instructions: The bidder shall submit a minimum of three (3) customer references for which the
Contractor has performed similar work, preferably for a public agency of similar size, preferably in the
Tampa Bay region in the last five (5) years. Additional pages may be added, if needed.
Complete and return with bid submittal.
Reference # 1
Name: Contract Value:
Date Began: Date Completed:
Address
City / State / Zip
Contact Person: Email:
Phone: Fax:
Notes:
Reference # 2
Name: Contract Value:
Date Began: Date Completed:
Address
City / State / Zip
Contact Person: Email:
Phone: Fax:
Notes:
Reference # 3
Name: Contract Value:
Date Began: Date Completed:
Address
City / State / Zip
Contact Person: Email:
Phone: Fax:
Notes:
Vendor Name Date:
MAILING LABEL
CUT ALONG THE LINE AND AFFIX TO THE FRONT OF YOUR BID CONTAINER
Landscaping Services: Zone 5 - Northwest 32 ITB #03-20R
--------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------
SEALED BID
Submitted by:
Company Name:
Address:
City, State, Zip:
ITB #03-20R, Landscaping Maintenance Services: Zone
5 - Northwest
Due Date: September 3, 2020, at 10:00 A.M.
City of Clearwater
Attn: Procurement
PO Box 4748
Clearwater FL 33758-4748
--------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------
---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------
SEALED BID
Submitted by:
Company Name:
Address:
City, State, Zip:
ITB #03-20R, Landscaping Maintenance Services: Zone
5 - Northwest
Due Date: September 3, 2020, at 10:00 A.M.
---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------
City of Clearwater
Attn: Procurement
100 S Myrtle Ave 3rd Fl
Clearwater FL 33756-5520
CITY OF CLEARWATER
ITB # 03-20R, Landscaping Maintenance Services: Zone 5 - Northwest
DUE DATE: September 3, 2020; 10:00 AM
BID TABULATION
VENDOR TOTAL BID PRICE
Average Joe Landscape, LLC 84,443.18$
MMM Property Maintenance 87,000.00$
Natural Designs Landscaping 167,869.00$
NOTE:
Items with a star ( ) indicates intent to award.
CITY OF CLEARWATER
ITB # 03-20R, Landscaping Maintenance Services: Zone 5 - Northwest NOTE: Highlighted Cell indicates a calculation correction.
DUE DATE: September 3, 2020; 10:00 AM
BID TABULATION
Property
Reference
(A)
Annual Service
Quantity
(B)
Per Service
Cost
(AxB=C)
Annual Coast Per
Property
Unit Price
(UOM) Total Price Unit Price
(UOM) Total Price
NW001 - $ - $ - $ - $ - $ - $ -
NW002 28 100.00 $ $ 2,800.00 20.00$ $ 560.00 130.00$ $ 3,640.00
NW003 42 135.00 $ $ 5,670.00 20.00$ $ 840.00 291.00$ $ 12,222.00
NW004 24 100.00 $ $ 2,400.00 100.00$ $ 2,400.00 110.00$ $ 2,640.00
NW005 17 20.00 $ $ 340.00 20.00$ $ 340.00 80.00$ $ 1,360.00
NW006 17 20.00 $ $ 340.00 100.00$ $ 1,700.00 110.00$ $ 1,870.00
NW007 17 30.00 $ $ 510.00 50.00$ $ 850.00 50.00$ $ 850.00
NW008 24 50.00 $ $ 1,200.00 10.00$ $ 240.00 110.00$ $ 2,640.00
NW009 28 100.00 $ $ 2,800.00 50.00$ $ 1,400.00 260.00$ $ 7,280.00
NW010 42 150.00 $ $ 6,300.00 15.00$ $ 630.00 291.00$ $ 12,222.00
NW011 17 20.00 $ $ 340.00 10.00$ $ 170.00 40.00$ $ 680.00
NW012 28 50.00 $ $ 1,400.00 10.00$ $ 280.00 65.00$ $ 1,820.00
NW013 28 30.00 $ $ 840.00 10.00$ $ 280.00 35.00$ $ 980.00
NW014 18 20.00 $ $ 360.00 10.00$ $ 180.00 210.00$ $ 3,780.00
NW015 28 75.00 $ $ 2,100.00 10.00$ $ 280.00 191.00$ $ 5,348.00
NW016 28 100.00 $ $ 2,800.00 75.00$ $ 2,100.00 191.00$ $ 5,348.00
NW017 18 20.00 $ $ 360.00 10.00$ $ 180.00 40.00$ $ 720.00
NW018 18 20.00 $ $ 360.00 10.00$ $ 180.00 40.00$ $ 720.00
NW019 18 20.00 $ $ 360.00 10.00$ $ 180.00 25.00$ $ 450.00
Avererage Joe Landscape, LLC MMM Property Maintenance Natural Designs Landscaping
NW020 18 20.00 $ $ 360.00 75.00$ $ 1,350.00 40.00$ $ 720.00
NW021 28 50.00 $ $ 1,400.00 50.00$ $ 1,400.00 23.00$ $ 644.00
NW022 17 20.00 $ $ 340.00 10.00$ $ 170.00 40.00$ $ 680.00
NW023 18 50.00 $ $ 900.00 100.00$ $ 1,800.00 140.00$ $ 2,520.00
NW024 18 150.00 $ $ 2,700.00 50.00$ $ 900.00 210.00$ $ 3,780.00
NW025 17 20.00 $ $ 340.00 10.00$ $ 170.00 25.00$ $ 425.00
NW026 28 50.00 $ $ 1,400.00 50.00$ $ 1,400.00 40.00$ $ 1,120.00
NW027 18 20.00 $ $ 360.00 10.00$ $ 180.00 25.00$ $ 450.00
NW028 18 20.00 $ $ 360.00 10.00$ $ 180.00 35.00$ $ 630.00
NW029 17 20.00 $ $ 340.00 10.00$ $ 170.00 25.00$ $ 425.00
NW030 17 30.00 $ $ 510.00 10.00$ $ 170.00 50.00$ $ 850.00
NW031 17 20.00 $ $ 340.00 10.00$ $ 170.00 25.00$ $ 425.00
NW032 -- $ - $ -$ $ - -$ $ -
NW033 -- $ - $ -$ $ - -$ $ -
NW034 18 0.01 $ $ 0.18 50.00$ $ 900.00 35.00$ $ 630.00
NW035 17 10.00 $ $ 170.00 15.00$ $ 255.00 40.00$ $ 680.00
NW036 17 10.00 $ $ 170.00 15.00$ $ 255.00 40.00$ $ 680.00
NW037 17 5.00 $ $ 85.00 15.00$ $ 255.00 40.00$ $ 680.00
NW038 17 10.00 $ $ 170.00 15.00$ $ 255.00 40.00$ $ 680.00
NW039 17 5.00 $ $ 85.00 15.00$ $ 255.00 40.00$ $ 680.00
NW040 17 10.00 $ $ 170.00 15.00$ $ 255.00 25.00$ $ 425.00
NW041 17 10.00 $ $ 170.00 15.00$ $ 255.00 25.00$ $ 425.00
NW042 18 15.00 $ $ 270.00 50.00$ $ 900.00 25.00$ $ 450.00
NW043 17 20.00 $ $ 340.00 20.00$ $ 340.00 25.00$ $ 425.00
NW044 17 12.00 $ $ 204.00 20.00$ $ 340.00 25.00$ $ 425.00
NW045 18 15.00 $ $ 270.00 20.00$ $ 360.00 25.00$ $ 450.00
NW046 17 40.00 $ $ 680.00 20.00$ $ 340.00 36.00$ $ 612.00
NW047 17 40.00 $ $ 680.00 20.00$ $ 340.00 36.00$ $ 612.00
NW048 17 15.00 $ $ 255.00 20.00$ $ 340.00 25.00$ $ 425.00
NW049 17 10.00 $ $ 170.00 20.00$ $ 340.00 25.00$ $ 425.00
NW050 17 20.00 $ $ 340.00 20.00$ $ 340.00 25.00$ $ 425.00
NW051 17 20.00 $ $ 340.00 20.00$ $ 340.00 25.00$ $ 425.00
NW052 17 25.00 $ $ 425.00 50.00$ $ 850.00 36.00$ $ 612.00
NW053 17 15.00 $ $ 255.00 20.00$ $ 340.00 25.00$ $ 425.00
NW054 17 15.00 $ $ 255.00 20.00$ $ 340.00 25.00$ $ 425.00
NW055 17 10.00 $ $ 170.00 20.00$ $ 340.00 25.00$ $ 425.00
NW056 17 20.00 $ $ 340.00 20.00$ $ 340.00 25.00$ $ 425.00
NW057 17 20.00 $ $ 340.00 20.00$ $ 340.00 25.00$ $ 425.00
NW058 24 45.00 $ $ 1,080.00 50.00$ $ 1,200.00 27.00$ $ 648.00
NW059 24 30.00 $ $ 720.00 50.00$ $ 1,200.00 27.00$ $ 648.00
NW060 24 20.00 $ $ 480.00 50.00$ $ 1,200.00 19.00$ $ 456.00
NW061 17 15.00 $ $ 255.00 20.00$ $ 340.00 25.00$ $ 425.00
NW062 17 15.00 $ $ 255.00 20.00$ $ 340.00 25.00$ $ 425.00
NW063 17 20.00 $ $ 340.00 20.00$ $ 340.00 25.00$ $ 425.00
NW064 17 15.00 $ $ 255.00 20.00$ $ 340.00 25.00$ $ 425.00
NW065 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW066 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW067 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW068 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW069 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW070 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW071 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW072 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW073 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW074 24 8.00 $ $ 192.00 20.00$ $ 480.00 19.00$ $ 456.00
NW075 24 8.00 $ $ 192.00 20.00$ $ 480.00 19.00$ $ 456.00
NW076 24 8.00 $ $ 192.00 20.00$ $ 480.00 19.00$ $ 456.00
NW077 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW078 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW079 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW080 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW081 24 30.00 $ $ 720.00 50.00$ $ 1,200.00 19.00$ $ 456.00
NW082 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW083 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW084 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW085 17 8.00 $ $ 136.00 10.00$ $ 170.00 25.00$ $ 425.00
NW086 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW087 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW088 24 8.00 $ $ 192.00 10.00$ $ 240.00 36.00$ $ 864.00
NW089 24 8.00 $ $ 192.00 40.00$ $ 960.00 45.00$ $ 1,080.00
NW090 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW091 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW092 24 8.00 $ $ 192.00 50.00$ $ 1,200.00 19.00$ $ 456.00
NW093 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW094 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW095 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW096 24 15.00 $ $ 360.00 10.00$ $ 240.00 19.00$ $ 456.00
NW097 24 8.00 $ $ 192.00 10.00$ $ 240.00 27.00$ $ 648.00
NW098 17 30.00 $ $ 510.00 10.00$ $ 170.00 25.00$ $ 425.00
NW099 24 8.00 $ $ 192.00 10.00$ $ 240.00 45.00$ $ 1,080.00
NW100 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW101 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW102 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW103 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW104 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW105 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW106 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW107 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW108 24 8.00 $ $ 192.00 25.00$ $ 600.00 19.00$ $ 456.00
NW109 24 8.00 $ $ 192.00 25.00$ $ 600.00 19.00$ $ 456.00
NW110 24 8.00 $ $ 192.00 25.00$ $ 600.00 19.00$ $ 456.00
NW111 24 8.00 $ $ 192.00 25.00$ $ 600.00 19.00$ $ 456.00
NW112 24 8.00 $ $ 192.00 25.00$ $ 600.00 19.00$ $ 456.00
NW113 24 8.00 $ $ 192.00 25.00$ $ 600.00 19.00$ $ 456.00
NW114 24 25.00 $ $ 600.00 25.00$ $ 600.00 35.00$ $ 840.00
NW115 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW116 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW117 17 10.00 $ $ 170.00 10.00$ $ 170.00 36.00$ $ 612.00
NW118 17 8.00 $ $ 136.00 10.00$ $ 170.00 50.00$ $ 850.00
NW119 17 15.00 $ $ 255.00 10.00$ $ 170.00 25.00$ $ 425.00
NW120 17 15.00 $ $ 255.00 10.00$ $ 170.00 36.00$ $ 612.00
NW121 17 15.00 $ $ 255.00 10.00$ $ 170.00 50.00$ $ 850.00
NW122 17 15.00 $ $ 255.00 10.00$ $ 170.00 50.00$ $ 850.00
NW123 17 15.00 $ $ 255.00 10.00$ $ 170.00 50.00$ $ 850.00
NW124 17 10.00 $ $ 170.00 10.00$ $ 170.00 50.00$ $ 850.00
NW125 17 10.00 $ $ 170.00 10.00$ $ 170.00 50.00$ $ 850.00
NW126 17 20.00 $ $ 340.00 10.00$ $ 170.00 50.00$ $ 850.00
NW127 17 15.00 $ $ 255.00 10.00$ $ 170.00 36.00$ $ 612.00
NW128 17 10.00 $ $ 170.00 10.00$ $ 170.00 36.00$ $ 612.00
NW129 17 10.00 $ $ 170.00 10.00$ $ 170.00 36.00$ $ 612.00
NW130 17 10.00 $ $ 170.00 10.00$ $ 170.00 25.00$ $ 425.00
NW131 17 8.00 $ $ 136.00 10.00$ $ 170.00 25.00$ $ 425.00
NW132 17 150.00 $ $ 2,550.00 10.00$ $ 170.00 25.00$ $ 425.00
NW133 17 20.00 $ $ 340.00 30.00$ $ 510.00 50.00$ $ 850.00
NW134 17 100.00 $ $ 1,700.00 50.00$ $ 850.00 150.00$ $ 2,550.00
NW135 24 10.00 $ $ 240.00 50.00$ $ 1,200.00 45.25$ $ 1,086.00
NW136 24 10.00 $ $ 240.00 50.00$ $ 1,200.00 19.00$ $ 456.00
NW137 24 10.00 $ $ 240.00 50.00$ $ 1,200.00 19.00$ $ 456.00
NW138 24 10.00 $ $ 240.00 50.00$ $ 1,200.00 19.00$ $ 456.00
NW139 24 10.00 $ $ 240.00 50.00$ $ 1,200.00 45.00$ $ 1,080.00
NW140 17 8.00 $ $ 136.00 10.00$ $ 170.00 21.00$ $ 357.00
NW141 17 50.00 $ $ 850.00 10.00$ $ 170.00 50.00$ $ 850.00
NW142 17 50.00 $ $ 850.00 10.00$ $ 170.00 50.00$ $ 850.00
NW143 17 15.00 $ $ 255.00 10.00$ $ 170.00 50.00$ $ 850.00
NW144 17 15.00 $ $ 255.00 10.00$ $ 170.00 50.00$ $ 850.00
NW145 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW146 24 8.00 $ $ 192.00 10.00$ $ 240.00 35.00$ $ 840.00
NW147 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW148 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW149 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW150 24 8.00 $ $ 192.00 10.00$ $ 240.00 35.00$ $ 840.00
NW151 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW152 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW153 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW154 24 8.00 $ $ 192.00 10.00$ $ 240.00 25.00$ $ 600.00
NW155 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW156 24 8.00 $ $ 192.00 10.00$ $ 240.00 19.00$ $ 456.00
NW157 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW158 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW159 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW160 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW161 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW162 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW163 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW164 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW165 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW166 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW167 24 8.00 $ $ 192.00 15.00$ $ 360.00 19.00$ $ 456.00
NW168 42 30.00 $ $ 1,260.00 75.00$ $ 3,150.00 32.50$ $ 1,365.00
NW169 17 20.00 $ $ 340.00 15.00$ $ 255.00 65.00$ $ 1,105.00
NW170 -- $ $ - -$ $ - -$ $ -
NW171 28 50.00 $ $ 1,400.00 100.00$ $ 2,800.00 65.00$ $ 1,820.00
NW172 28 80.00 $ $ 2,240.00 100.00$ $ 2,800.00 125.00$ $ 3,500.00
NW173 18 10.00 $ $ 180.00 50.00$ $ 900.00 60.00$ $ 1,080.00
NW174 18 40.00 $ $ 720.00 100.00$ $ 1,800.00 205.00$ $ 3,690.00
NW175 17 15.00 $ $ 255.00 20.00$ $ 340.00 50.00$ $ 850.00
NW176 17 15.00 $ $ 255.00 20.00$ $ 340.00 50.00$ $ 850.00
NW177 18 20.00 $ $ 360.00 100.00$ $ 1,800.00 108.00$ $1,944.00
84,443.18$ 87,000.00$ 167,869.00$ ZONE 5 - NORTHWEST TOTAL
*Total submitted with bid differs from actual
*Price correction due to
Excel error
September 10, 2020
NOTICE OF INTENT TO AWARD Parks and Recreation and Procurement recommend award of ITB No. 03-20R, Landscaping Maintenance Services: Zone 5 - Northwest, to Average Joe Landscape LLC, the lowest most
responsible bidder, in accordance with the bid specifications, in the estimated amount of $85,000
annually, for a period of one (1) year, with one (1), one (1) year extension options.
This Award recommendation will be considered by the City Council at the September 28, 2020 Work Session (9:00 a.m.) and voted on at the October 1, 2020 Council Meeting (6:00 p.m.). These
meetings are held at Clearwater Main Library, at 100 N. Osceola Ave., Clearwater, FL 33755.
Inquiries regarding this Intent to Award can be directed to the City’s Procurement Analyst, Kelly Rogers at (727) 562-4635, or mailed to City of Clearwater, Attn: Procurement, PO Box 4748, Clearwater, FL 33758-4748.
Posted on this date by:
Kelly Rogers Kelly Rogers Procurement Analyst
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8118
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Police Department
Agenda Number: 7.1
SUBJECT/RECOMMENDATION:
Renew Grant and Financial Assistance Agreement between the Florida Department of Law
Enforcement and the city of Clearwater, necessary to facilitate a current mutual aid agreement
between the two entities, effective upon execution through June 30, 2021, and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
The Florida Department of Law Enforcement and the city of Clearwater have determined that
they can make efficient use of their powers and resources, in certain criminal cases that may
require specialized expertise and have the potential to cross jurisdictional lines, through
coordination and sharing of specialized technical resources and personnel.
Chapter 23, Florida Statutes authorizes law enforcement agencies to enter into mutual aid
agreements for rendering voluntary assistance of a routine law enforcement nature to one
another across jurisdictional lines and to enter into operational assistance agreements whereby
each agency may request and render law enforcement assistance to the other law
enforcement agencies during emergencies under Section 252.34, Florida Statutes.
Council previously approved the Electronic Surveillance Support Team Multi-Agency Voluntary
Cooperation Mutual Aid Agreement with an expiration date of February 28, 2022. This
agreement allows for the reimbursement of certain expenses incurred by the city of Clearwater.
The Financial Assistance Agreement between the Florida Department of Law Enforcement
(Department) and the city of Clearwater outlines the eligible costs available for reimbursement
by the Department and the process to apply for reimbursement. This agreement must be
renewed annually, and due to the nature of the agreement, it is required to come before Council
for approval:
The agreement provides for reimbursement of overtime (salaries and benefits) and expense
(travel and training)
Funds will be reimbursed up to an annual maximum of $12,500 per task force participant
If the total monetary amount of the grant and state financial assistance provided to the city of
Clearwater is equal to or exceeds $750,000 in any fiscal year, the participant must have a state
single audit for such fiscal year in accordance with Section 215.97, Florida State Statutes.
There is no budgetary impact associated with the ESST Mutual Aid Agreement.
Page 1 City of Clearwater Printed on 9/27/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: Ord #9412-20
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Engineering Department
Agenda Number: 8.1
SUBJECT/RECOMMENDATION:
Approve the request from the owner of property addressed as 1140 Eldridge Street,
Clearwater, to vacate a platted utility easement, described as the East 10 Feet of the West
81.75 feet of Lot 7, Green Field Subdivision, according to the plat thereof, as recorded in Plat
Book 31, Page 28, of the Public Records of Pinellas County, Florida, and pass Ordinance
9412-20 on first reading.
SUMMARY:
The property owner at 1140 Eldridge St., Clearwater, has requested that the City vacate a
platted 10-foot Utility Easement located entirely on their property.
The easement vacation will allow the property owner to construct a loading dock on their
property.
There are no utilities present within this easement. City staff have reviewed the utility
easement vacation request and have no objection.
Page 1 City of Clearwater Printed on 9/27/2020
1
Ord. No. 9412-20
ORDINANCE NO. 9412-20
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
VACATING A PLATTED UTILITY EASEMENT DESCRIBED
AS THE EAST 10 FEET OF THE WEST 81.75 FEET OF LOT 7,
GREEN FIELD SUBDIVISION, ACCORDING TO THE PLAT
THEREOF, AS RECORDED IN PLAT BOOK 31, PAGE 28, OF
THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner in fee title of real property described and depicted in Exhibit “A”,
attached hereto and incorporated herein, has requested that the City vacate said easement; and
WHEREAS, the City Council of the City of Clearwater, Florida finds that said easement is
not necessary for municipal use and it is deemed to be in the best interest of the City and the general
public that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following:
An easement described as follows:
See Exhibit “A”
is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title
and interest thereto.
Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas
County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING ________________________________
PASSED ON SECOND AND FINAL
READING AND ADOPTED ________________________________
________________________________
Frank Hibbard
Mayor
Approved as to form: Attest:
________________________________ ________________________________
2
Ord. No. 9412-20
Laura Mahony Rosemarie Call
Senior Assistant City Attorney City Clerk
EXHIBIT A
MAPLE ST
ELDRIDGE ST
SEMINOLE ST N MARTIN LUTHER KING, JR. AVE PHILLIES DR609606
701
702
600
700 1103112611231121113011121101112511251133110511401127110811101130AERIAL MAP
PROPOSED UTILITY EASEMENT VACATION
²
N.T.S.Scale:
Document Path: C:\Users\Wioletta.Dabrowski\City of Clearwater\Engineering Geographic Technology - Location Maps\1140 Eldridge St.mxd
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
Proposed Utility Easement Vacation1140 Eldridge St.
Page 1 of 1Aerial Flown 2019 Date:3/25/2020RBReviewed By:10-29s-15eS-T-R:278AGrid #:WDMap Gen By:
10'
130'
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: Resolution 20-42
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: ResolutionIn Control: Engineering Department
Agenda Number: 8.2
SUBJECT/RECOMMENDATION:
Accept a Sidewalk Easement from Central Properties Inc., as Trustee of the Baymont Trust,
for the repair, maintenance, and replacement of a public sidewalk on real property located at
499 Mandalay Avenue and adopt Resolution 20-42.
SUMMARY:
The Sidewalk Easement will allow the city rights for repair, maintenance, and replacement of a
public sidewalk on the commercial site.
The City Engineering Department recommends acceptance of the easement.
Page 1 City of Clearwater Printed on 9/27/2020
Resolution No. 20-42
RESOLUTION NO. 20-42
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA
ACCEPTING A SIDEWALK EASEMENT FROM CENTRAL
PROPERTIES, INC., AS TRUSTEE OF THE BAYMONT TRUST,
FOR THE REPAIR, MAINTENANCE AND REPLACEMENT OF A
PUBLIC SIDEWALK AT 499 MANDALAY AVE.; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of Clearwater requires a sidewalk easement from Central Properties
Inc., as Trustee of the Baymont Trust, for the repair, maintenance and replacement of a public
sidewalk; and
WHEREAS, by this Resolution, the City Council of the City of Clearwater wishes to accept
said grant of easement; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER
FLORIDA:
Section 1. The City Council of the City of Clearwater hereby accepts the Sidewalk
Easement, a copy of which is attached hereto and incorporated herein as Exhibit “A” to
Resolution 20-42.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this ______ day of _________________, 2020.
________________________________
Frank Hibbard
Mayor
Approved as to form: Attest:
___________________________ ________________________________
Laura Mahony Rosemarie Call
Senior Assistant City Attorney City Clerk
EXHIBIT A TO RESOLUTION 20-42
BAYMONT ST MANDALAY AVE POINSETTIA AVE 4947414345484
490
482
500
486
499
477
AERIAL MAP
PROPOSED NEW SIDEWALK EASEMENT
Document Path: C:\Users\Wioletta.Dabrowski\City of Clearwater\Engineering Geographic Technology - Location Maps\499 Mandalay_Ave_Aer2020.mxd
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com N.T.S.Scale:
Proposed New Sidewalk Easement499 Mandalay Ave.
Page: 1 of 18/13/2020Date:267AGrid #:WDMap Gen By:RBReviewed By:8-29s-15eS-T-R:
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8240
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 8.3
SUBJECT/RECOMMENDATION:
Award a construction contract to Steve’s Excavating and Paving Inc.-- of Dunedin, Florida, for
the 2021 Underdrain project via Invitation to Bid (ITB) 20-0028-EN, in the annual amount of
$300,000 for an initial one-year term with an option to renew for three additional one-year
renewal terms on a unit price basis and authorize the appropriate officials to execute same.
(consent)
SUMMARY:
ITB 20-0028-EN closed September 9, 2020 with Steve’s Excavating and Paving Inc. as the
lowest most responsible bidder.
The project intent is to establish an annual contract for the installation of stormwater underdrain
infrastructure at various locations throughout the City of Clearwater.
High groundwater table elevation often causes visible seepage, or subsurface impacts to
roadway infrastructure and its integrity. The installation of an underdrain system provides a
means for groundwater to travel, minimizing impacts to surrounding assets.
The Engineering Department will direct the contractor to high priority areas as established by
review of inspection reports and maintenance records.
This is a unit price contract not to exceed a total of $300,000 annually with an estimated start
date of December 1, 2020.
The city reserves the option to extend the contract on a yearly basis up to three additional
one-year renewal terms.
APPROPRIATION CODE AND AMOUNT:
ENST180001-CONS-CNSTRC $300,000
Funds are available in Capital Improvement Project ENST180001, Storm System
Improvements, to fund the contract and will be included in FY2022 through FY2024 Capital
Improvement Program for future renewals in the amount of $300,000 per year.
Page 1 City of Clearwater Printed on 9/27/2020
BID ITEMS UNIT QTY UNIT PRICE AMOUNT AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
UNDERDRAIN
1 Mobilization LS 1 120,500.00$ 120,500.00$ 62,500.00$ 62,500.00$ 28,482.93$ 28,482.93$ 27,000.00$ 27,000.00$ 37,519.00$ 37,519.00$ -$
2 Maintenance of Traffic LS 1 8,000.00$ 8,000.00$ 18,500.00$ 18,500.00$ 3,600.00$ 3,600.00$ 2,300.00$ 2,300.00$ 5,900.00$ 5,900.00$ -$
3 Sediment & Erosion Control LS 1 25,000.00$ 25,000.00$ 4,500.00$ 4,500.00$ 1,182.50$ 1,182.50$ 4,400.00$ 4,400.00$ 1,230.00$ 1,230.00$ -$
4 Portable Project Sign EA 2 1,100.00$ 2,200.00$ 850.00$ 1,700.00$ 1,075.00$ 2,150.00$ 570.00$ 1,140.00$ 615.00$ 1,230.00$ -$
5 Root Pruning LF 500 5.00$ 2,500.00$ 12.50$ 6,250.00$ 7.00$ 3,500.00$ 13.00$ 6,500.00$ 3.50$ 1,750.00$ -$
6 Tree Barricades LF 500 8.00$ 4,000.00$ 7.00$ 3,500.00$ 3.76$ 1,880.00$ 9.50$ 4,750.00$ 3.50$ 1,750.00$ -$
7 Unsuitable Material (Haul Offsite) CY 200 38.00$ 7,600.00$ 22.00$ 4,400.00$ 18.00$ 3,600.00$ 12.60$ 2,520.00$ 7.25$ 1,450.00$ -$
8 Import Clean Fill CY 200 50.00$ 10,000.00$ 22.00$ 4,400.00$ 18.69$ 3,738.00$ 14.50$ 2,900.00$ 7.25$ 1,450.00$ -$
9 Remove & Replace Ex 4” Concrete S/W SF 2470 8.00$ 19,760.00$ 11.00$ 27,170.00$ 9.16$ 22,625.20$ 15.30$ 37,791.00$ 6.50$ 16,055.00$ -$
10 Remove & Replace ADA Ramp w/Mat EA 3 2,500.00$ 7,500.00$ 2,250.00$ 6,750.00$ 875.20$ 2,625.60$ 1,930.00$ 5,790.00$ 2,015.00$ 6,045.00$ -$
11 Remove & Replace Ex 6” Conc. Driveway SF 2100 11.00$ 23,100.00$ 14.00$ 29,400.00$ 12.00$ 25,200.00$ 17.00$ 35,700.00$ 7.45$ 15,645.00$ -$
12 R & R Ex 1-1/2” Asphalt Driveway SY 260 69.00$ 17,940.00$ 54.00$ 14,040.00$ 50.00$ 13,000.00$ 45.75$ 11,895.00$ 30.00$ 7,800.00$ -$
13 10" Thick Crushed Concrete Road Base SY 280 46.00$ 12,880.00$ 35.00$ 9,800.00$ 60.81$ 17,026.80$ 20.50$ 5,740.00$ 22.50$ 6,300.00$ -$
14 Core Existing Storm Inlet EA 24 250.00$ 6,000.00$ 525.00$ 12,600.00$ 591.38$ 14,193.12$ 1,300.00$ 31,200.00$ 535.00$ 12,840.00$ -$
15 Pinellas County UD Insp. Box, Type 1 EA 2 3,450.00$ 6,900.00$ 2,250.00$ 4,500.00$ 2,544.32$ 5,088.64$ 3,175.00$ 6,350.00$ 3,130.00$ 6,260.00$ -$
16 6" Underdrain (SDR35, Contech A2000) LF 4300 75.00$ 322,500.00$ 43.50$ 187,050.00$ 60.09$ 258,387.00$ 52.00$ 223,600.00$ 37.70$ 162,110.00$ -$
17 6" Cleanout EA 24 415.00$ 9,960.00$ 450.00$ 10,800.00$ 360.99$ 8,663.76$ 985.00$ 23,640.00$ 390.00$ 9,360.00$ -$
18 6” Cleanout (Inline Double Sweep) EA 2 500.00$ 1,000.00$ 550.00$ 1,100.00$ 357.40$ 714.80$ 1,680.00$ 3,360.00$ 495.00$ 990.00$ -$
19 6" Solid UD Pipe LF 200 49.00$ 9,800.00$ 45.50$ 9,100.00$ 51.45$ 10,290.00$ 33.00$ 6,600.00$ 31.70$ 6,340.00$ -$
20 Type I Curb (Remove and Replace) LF 100 53.00$ 5,300.00$ 55.00$ 5,500.00$ 40.00$ 4,000.00$ 80.50$ 8,050.00$ 21.50$ 2,150.00$ -$
21 Modified Curb (Remove and Replace) LF 100 54.00$ 5,400.00$ 55.00$ 5,500.00$ 40.00$ 4,000.00$ 80.50$ 8,050.00$ 21.50$ 2,150.00$ -$
22 Valley Gutter Curb (Remove and Replace) LF 100 57.00$ 5,700.00$ 55.00$ 5,500.00$ 40.00$ 4,000.00$ 80.50$ 8,050.00$ 28.00$ 2,800.00$ -$
23 Sod Replacement (Bahia) SF 12000 1.00$ 12,000.00$ 0.75$ 9,000.00$ 1.20$ 14,400.00$ 1.00$ 12,000.00$ 1.50$ 18,000.00$ -$
24 Sod Replacement (St. Augustine) SF 12000 1.25$ 15,000.00$ 1.00$ 12,000.00$ 1.20$ 14,400.00$ 1.50$ 18,000.00$ 1.75$ 21,000.00$ -$
25 Grout Fill Existing Pipe CY 20 1,000.00$ 20,000.00$ 275.00$ 5,500.00$ 300.00$ 6,000.00$ 425.00$ 8,500.00$ 120.00$ 2,400.00$ -$
Bidder's Grand Total 680,540.00$ 461,060.00$ 472,748.35$ 505,826.00$ 350,524.00$ -$
Contractor Company Name &
Address
2021 UNDERDRAINS 20-0028-EN
BID OPENING - SEPTEMBER 9, 2020 AWARD - OCTOBER 1, 2020
Right of Way Contracting LLC
Kelly Fulford
11205 Tarpon Springs Road
Odessa, FL 33556
Steve's Excavating and Paving
Inc.
Cathy Sarnago
P.O Box 303
Dunedin, FL 34697
Rowland Inc.
Kevin D. Rowland
6855 102nd. Ave. N.
Pinellas Park, FL 33782
Kamminga & Roodvoets, Inc
Marcus B. Tidey Jr.
5219 Cone Rd. Tampa,
FL 33610
Keystone Excavators
Robert C. Fornwalt
371 Scarlet Blvd
Oldsmar, FL 36477
SECTION V Page i Updated: 5/4/2020
SECTION V
CONTRACT DOCUMENTS
Table of Contents
PUBLIC CONSTRUCTION BOND ......................................................................................................... 1
CONTRACT ................................................................................................................................................ 4
CONSENT OF SURETY TO FINAL PAYMENT .................................................................................. 8
PROPOSAL/BID BOND ............................................................................................................................ 9
AFFIDAVIT .............................................................................................................................................. 10
NON-COLLUSION AFFIDAVIT ........................................................................................................... 11
PROPOSAL ............................................................................................................................................... 12
CITY OF CLEARWATER ADDENDUM SHEET ............................................................................... 14
BIDDER’S PROPOSAL ........................................................................................................................... 15
SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA
CERTIFICATION FORM ....................................................................................................................... 17
SCRUTINIZED COMPANIES THAT BOYCOTT ISRAEL LIST CERTIFICATION FORM...... 18
SECTION V – Contract Documents
SECTION V Page 1 of 18 Updated: 5/4/2020
Bond No.: ________________
PUBLIC CONSTRUCTION BOND
(1)
This bond is given to comply with § 255.05, Florida Statutes, and any action instituted by a claimant
under this bond for payment must be in accordance with the notice and time limitation provisions in
subsections (2) and (10).
Pursuant to § 255.05(1)(b), Florida Statutes, “Before commencing the work or before recommencing the
work after a default or abandonment, the contractor shall provide to the public entity a certified copy
of the recorded bond. Notwithstanding the terms of the contract or any other law governing prompt
payment for construction services, the public entity may not make a payment to the contractor until the
contractor has complied with this paragraph.”
CONTRACTOR SURETY OWNER
Steve’s Excavating and Paving, Inc
P.O. Box 303
Dunedin, FL 34697
727-446-3485
[name]
[principal business address]
[phone number]
City of Clearwater
Engineering
100 S. Myrtle Avenue
Clearwater, FL 33756
(727) 562-4750
PROJECT NAME: 2021 Underdrains
PROJECT NO.: 20-0028-EN
PROJECT DESCRIPTION: The 2021 Underdrain Improvements
The 2021 Underdrain improvements project consists of all labor, materials, equipment, and tools
necessary for the demo of asphalt and concrete driveways, associated curb, grassed areas and
installation of 6” PVC underdrain w/cleanouts with connection into exiting storm sewer inlets.
Work also includes the replacement of asphalt and concrete driveways, curb and sod at certain
road locations within the East Gateway community of the City of Clearwater.
BY THIS BOND, We, Steve’s Excavating and Paving, Inc., as Contractor, and
__________________________________________________, a corporation, as Surety, are bound to the
City of Clearwater, Florida, herein called Owner, in the sum of $300.000.00, for payment of which we
bind ourselves, our heirs, personal representatives, successors, and assigns, jointly and severally.
THE CONDITION OF THIS BOND is that if Contractor:
1. Performs the contract dated _________________, between Contractor and Owner for
construction of 2021 Underdrains improvement project, the contract documents being made a part
of this bond by reference (which include the Advertisement for Bids, Proposal, Contract, Surety
Bond, Instructions to Bidders, General Conditions, Plans, Technical Specifications and Appendix,
SECTION V – Contract Documents
SECTION V Page 2 of 18 Updated: 5/4/2020
and such alterations as may be made in said Plans and Specifications as therein provided for), at
the times and in the manner prescribed in the contract; and
2. Promptly makes payments to all claimants, as defined in Section 255.05(1), Florida Statutes,
supplying Contractor with labor, materials, or supplies, used directly or indirectly by Contractor
in the prosecution of the work provided for in the contract; and
SECTION V – Contract Documents
SECTION V Page 3 of 18 Updated: 5/4/2020
Bond No.:________________
PUBLIC CONSTRUCTION BOND
(2)
3. Pays Owner all losses, damages, expenses, costs, and attorney’s fees, including appellate
proceedings, that Owner sustains because of a default by Contractor under the contract; and
4. To the limits of § 725.06(2), Florida Statutes, shall indemnify and hold harmless Owner, their
officers and employees, from liabilities, damages, losses and costs, including, but not limited to,
reasonable attorney’s fees, to the extent caused by the negligence, recklessness, or intentional
wrongful misconduct of Contractor and persons employed or utilized by Contractor in the
performance of the construction contract; and
5. Performs the guarantee of all work and materials furnished under the contract for the time
specified in the contract, then this bond is void; otherwise it remains in full force.
6. Any action instituted by a claimant under this bond for payment must be in accordance with the
notice and time limitation provisions in Section 255.05(2), Florida Statutes.
7. Any changes in or under the contract documents and compliance or noncompliance with any
formalities connected with the contract or the changes does not affect Surety’s obligation under
this bond, and Surety does hereby waive notice of any such change, extension of time, alteration
or addition to the terms of the contract or to the work or to the specifications.
IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this __________ day of
________________, 20___.
(If sole Ownership or Partnership, two (2) Witnesses required).
(If Corporation, Secretary only will attest and affix seal).
Steve’s Excavating and Paving, Inc.
By: ____________________________
Title: ____________________________
Print Name: ____________________________
WITNESS: WITNESS:
_______________________________________ _______________________________________
Corporate Secretary or Witness Print Name: ____________________________
Print Name: _____________________________
(affix corporate seal) _______________________________________
(Corporate Surety)
By: _________________________________
ATTORNEY-IN-FACT
Print Name: ___________________________
(affix corporate seal)
(Power of Attorney must be attached)
SECTION V – Contract Documents
SECTION V Page 4 of 18 Updated: 5/4/2020
CONTRACT
(1)
This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City
of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and Steve’s
Excavating and Paving, Inc., of the City of Dunedin County of Pinellas and State of Florida, hereinafter
designated as the "Contractor".
[Or, if out of state:]
This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City
of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and
_____________________________________, a/an _____________(State) Corporation authorized to do
business in the State of Florida, of the City of ____________________ County of
__________________________ and State of ____________, hereinafter designated as the "Contractor".
WITNESSETH:
That the parties to this contract each in consideration of the undertakings, promises and agreements on the
part of the other herein contained, do hereby undertake, promise and agree as follows:
The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the
sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at their
own cost and expense perform all labor, furnish all materials, tools and equipment for the following:
PROJECT NAME: 2021 Underdrains
PROJECT NO.: 20-0028-EN
in the amount of $300,000.00
In accordance with such proposal and technical supplemental specifications and such other special
provisions and drawings, if any, which will be submitted by the City, together with any advertisement,
instructions to bidders, general conditions, technical specifications, proposal and bond, which may be
hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this
contract, and all of said work to be performed and completed by the contractor and its successors and
assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City.
If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as
contained herein within the time specified for completion of the work to be performed by the Contractor,
then the City, may at its option, avail itself of any or all remedies provided on its behalf and shall have the
right to proceed to complete such work as Contractor is obligated to perform in accordance with the
provisions as contained herein.
SECTION V – Contract Documents
SECTION V Page 5 of 18 Updated: 5/4/2020
CONTRACT
(2)
THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY
AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE BROUGHT
AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES ARISING OUT
OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF THE TERMS,
STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO HOLD THE
CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES, COSTS OF
SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY CLAIMS MADE UNDER THIS
CONTRACT AGAINST THE CITY OR THE CONTRACTOR OR THE CONTRACTOR'S SUB
CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES RESULTING FROM ACTIVITIES
BY THE AFOREMENTIONED CONTRACTOR, SUB CONTRACTOR, AGENT SERVANTS
OR EMPLOYEES, TO THE LIMITS OF § 725.06(2).
In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements:
In connection with the performance of work under this contract, the Contractor agrees not to discriminate
against any employee or applicant for employment because of race, sex, religion, color, or national origin.
The aforesaid provision shall include, but not be limited to, the following: employment, upgrading,
demotion, or transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post
hereafter in conspicuous places, available for employees or applicants for employment, notices to be
provided by the contracting officer setting forth the provisions of the non-discrimination clause.
The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including
contracts or agreements with labor unions and/or worker's representatives, except sub-contractors for
standard commercial supplies or raw materials.
It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the
event that the work to be performed by the Contractor is not completed within the time stipulated herein,
it is then further agreed that the City may deduct from such sums or compensation as may be due to the
Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor
remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only
and solely represent damages which the City has sustained by reason of the failure of the Contractor to
complete the work within the time stipulated, it being further agreed that this sum is not to be construed
as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete
and perform all work within the time period as specified in this contract.
It is further mutually agreed between the City and the Contractor that if, any time after the execution of
this contract and the public construction bond which is attached hereto for the faithful performance of the
terms and conditions as contained herein by the Contractor, that the City shall at any time deem the surety
or sureties upon such public construction bond to be unsatisfactory or if, for any reason, the said bond
ceases to be adequate in amount to cover the performance of the work the Contractor shall, at his or its
own expense, within ten (10) days after receipt of written notice from the City to do so, furnish an
additional bond or bonds in such term and amounts and with such surety or sureties as shall be
satisfactory to the City. If such an event occurs, no further payment shall be made to the Contractor under
the terms and provisions of this contract until such new or additional security bond guaranteeing the
faithful performance of the work under the terms hereof shall be completed and furnished to the City in a
form satisfactory to it.
SECTION V – Contract Documents
SECTION V Page 6 of 18 Updated: 5/4/2020
CONTRACT
(3)
In addition to all other contract requirements as provided by law, the contractor executing this agreement
agrees to comply with public records law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, THE CONTRACTORS DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS CONTRACT. CONTACT THE CUSTODIAN OF
PUBLIC RECORDS AT 727-562-4092, Rosemarie.Call@myclearwater.com,
600 Cleveland St. Clearwater, FL 33756
The contractor’s agreement to comply with public records law applies specifically to:
a) Keep and maintain public records required by the City of Clearwater (hereinafter “public
agency”) to perform the service being provided by the contractor hereunder.
b) Upon request from the public agency’s custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida
Statutes, as may be amended from time to time, or as otherwise provided by law.
c) Ensure that the public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the contractor does not transfer the
records to the public agency.
d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in
possession of the contractor or keep and maintain public records required by the public agency
to perform the service. If the contractor transfers all public records to the public agency upon
completion of the contract, the contractor shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the
contractor keeps and maintains public records upon completion of the contract, the contractor
shall meet all applicable requirements for retaining public records. All records stored
electronically must be provided to the public agency, upon request from the public agency’s
custodian of public records, in a format that is compatible with the information technology
systems of the public agency.
e) A request to inspect or copy public records relating to a public agency’s contract for services
must be made directly to the public agency. If the public agency does not possess the requested
records, the public agency shall immediately notify the contractor of the request and the
contractor must provide the records to the public agency or allow the records to be inspected or
copied within a reasonable time.
f) The contractor hereby acknowledges and agrees that if the contractor does not comply with the
public agency’s request for records, the public agency shall enforce the contract provisions in
accordance with the contract.
g) A contractor who fails to provide the public records to the public agency within a reasonable
time may be subject to penalties under Section 119.10, Florida Statutes.
h) If a civil action is filed against a contractor to compel production of public records relating to a
public agency’s contract for services, the court shall assess and award against the contractor
the reasonable costs of enforcement, including reasonable attorney fees, if:
1. The court determines that the contractor unlawfully refused to comply with the public
records request within a reasonable time; and
SECTION V – Contract Documents
SECTION V Page 7 of 18 Updated: 5/4/2020
CONTRACT
(4)
2.At least 8 business days before filing the action, the plaintiff provided written notice of the
public records request, including a statement that the contractor has not complied with the
request, to the public agency and to the contractor.
i)A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of public
records and to the contractor at the contractor’s address listed on its contract with the public
agency or to the contractor’s registered agent. Such notices must be sent by common carrier
delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or
shipping paid by the sender and with evidence of delivery, which may be in an electronic
format.
j)A contractor who complies with a public records request within 8 business days after the notice
is sent is not liable for the reasonable costs of enforcement.
IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and
have executed this Agreement, the day and year first above written.
CITY OF CLEARWATER
IN PINELLAS COUNTY, FLORIDA
By: __________________________________ (SEAL)
William B. Horne, II
City Manager Attest:
Countersigned: __________________________________________
Rosemarie Call
City Clerk
By: __________________________________ Approved as to form:
Frank Hibbard
Mayor __________________________________________
Owen Kohler
Assistant City Attorney
Contractor must indicate whether:
______ Corporation, ______ Partnership, ______ Company, or ______ Individual
__________________________________________
(Contractor)
By: _________________________ (SEAL)
Print Name: ________________________________
Title: _____________________________________
The person signing shall, in his own handwriting, sign the Principal's name, his own name, and his title;
where the person is signing for a Corporation, he must, by Affidavit, show his authority to bind the
Corporation – provide Affidavit.
SECTION V – Contract Documents
SECTION V Page 8 of 18 Updated: 5/4/2020
CONSENT OF SURETY TO FINAL PAYMENT
TO OWNER: City of Clearwater PROJECT NAME: 2021 Underdrains
Engineering PROJECT NO.: 20-0028-EN
100 S. Myrtle Ave.
Clearwater, FL 33756
CONTRACT DATE: [__________]
BOND NO.: [__________], recorded in O.R. Book
[____], Page [____], of the Public Records of Pinellas County,
Florida.
CONTRACTOR: Steve’s Excavating and Paving, Inc.
Pursuant to § 255.05(11), Florida Statutes, and in accordance with the provisions of the Contract between
the Owner and the Contractor as indicated above, the:
[insert name of Surety]
[address]
[address] ,SURETY,
on bond of
Steve’s Excavating and Paving, Inc.
P.O. Box 303
Dunedin, FL 34697 ,CONTRACTOR,
hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor
shall not relieve Surety of any of its obligations to
City of Clearwater
Engineering
100 S. Myrtle Ave.
Clearwater, FL 33756 ,OWNER,
as set forth in said Surety’s bond.
IN WITNESS WHEREOF, the Surety has hereunto set its hand this ___ day of ___________, ______
__________________________________________
(Surety)
__________________________________________
(Signature of authorized representative)
__________________________________________
(Printed name and title)
Attest:
(Seal):
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8247
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 8.4
SUBJECT/RECOMMENDATION:
Award a construction contract to Hinterland Group Inc., of Riviera Beach, Florida, for the 2021
Stormwater Pipe Lining annual maintenance via Invitation to Bid (ITB) 20-0021-EN in the yearly
amount of $1,000,000 for an initial one-year term with an option to renew for three additional
one-year renewal terms on a unit price basis and authorize the appropriate officials to execute
same. (consent)
SUMMARY:
ITB 20-0021-EN closed on September 2, 2020 with Hinterland Group Inc. as the lowest, most
responsible bidder.
This project establishes an annual contract for the cleaning, video inspection and point repair or
full reconstruction of storm sewer lines by the installation of a resin impregnated cured in place
pipe (RICIPP) lining at various locations throughout the City.
Stormwater infrastructure experiences decreased capacity at the end of its useful life.
Performing repairs by this pipe lining method increases life span, prevents structural failure of
the stormwater conveyance system components and is much less intrusive than typical open
cut construction.
The Engineering Department will direct the contractor to high priority pipe systems as
established by review of inspection reports and maintenance records.
This is a unit price contract not to exceed a total of $1,000,000 annually with an estimated start
date of December 1, 2020.
The City reserves the option to approve annual extensions of the contract up to three additional
one-year renewal terms, through end of 2024.
APPROPRIATION CODE AND AMOUNT:
ENST180001-CONS-CNSTRC $1,000,000
Funds are available in Capital Improvement Project ENST180001, Storm System
Improvements, to fund the contract and will be included in FY2022 through FY2024 Capital
Improvement Program for future renewals in the amount of $1,000,000 per year.
Page 1 City of Clearwater Printed on 9/27/2020
BID ITEMS UNIT QTY UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
Clean & Inspect1Light Cleaning – less than 15"LF 500 2.00$ 1,000.00$ 0.01$ 5.00$ 4.00$ 2,000.00$ 1.00$ 500.00$ 4.10$ 2,050.00$ 0.50$ 250.00$ 3.00$ 1,500.00$
2 Medium Cleaning - less than 15"LF 100 4.00$ 400.00$ 1.00$ 100.00$ 5.00$ 500.00$ 2.00$ 200.00$ 4.80$ 480.00$ 2.00$ 200.00$ 5.00$ 500.00$
3 Heavy Cleaning - less than 15"LF 100 6.00$ 600.00$ 7.50$ 750.00$ 9.00$ 900.00$ 4.00$ 400.00$ 5.40$ 540.00$ 3.00$ 300.00$ 7.00$ 700.00$
4 Light Cleaning - 15" thru 18"LF 1500 4.00$ 6,000.00$ 0.01$ 15.00$ 5.00$ 7,500.00$ 1.00$ 1,500.00$ 5.40$ 8,100.00$ 3.00$ 4,500.00$ 5.00$ 7,500.00$
5 Medium Cleaning - 15" thru 18"LF 100 6.75$ 675.00$ 5.00$ 500.00$ 7.00$ 700.00$ 2.00$ 200.00$ 5.80$ 580.00$ 4.00$ 400.00$ 7.00$ 700.00$
6 Heavy Cleaning - 15" thru18"LF 100 9.00$ 900.00$ 11.25$ 1,125.00$ 12.00$ 1,200.00$ 5.00$ 500.00$ 6.80$ 680.00$ 6.00$ 600.00$ 9.00$ 900.00$
7 Light Cleaning - 21" thru 42"LF 1500 9.00$ 13,500.00$ 0.01$ 15.00$ 13.00$ 19,500.00$ 2.00$ 3,000.00$ 9.40$ 14,100.00$ 5.00$ 7,500.00$ 10.00$ 15,000.00$
8 Medium Cleaning - 21" thru 42"LF 100 11.00$ 1,100.00$ 11.25$ 1,125.00$ 17.00$ 1,700.00$ 5.00$ 500.00$ 10.20$ 1,020.00$ 8.00$ 800.00$ 15.00$ 1,500.00$
9 Heavy Cleaning - 21" thru 42"LF 100 12.50$ 1,250.00$ 15.50$ 1,550.00$ 25.00$ 2,500.00$ 10.00$ 1,000.00$ 13.60$ 1,360.00$ 11.00$ 1,100.00$ 25.00$ 2,500.00$
10 Light Cleaning - 48" and larger LF 1200 18.00$ 21,600.00$ 2.00$ 2,400.00$ 15.00$ 18,000.00$ 4.00$ 4,800.00$ 20.40$ 24,480.00$ 10.00$ 12,000.00$ 15.00$ 18,000.00$
11 Medium Cleaning - 48" and larger LF 100 21.00$ 2,100.00$ 24.00$ 2,400.00$ 18.00$ 1,800.00$ 6.00$ 600.00$ 23.80$ 2,380.00$ 20.00$ 2,000.00$ 40.00$ 4,000.00$
12 Heavy Cleaning - 48" and larger LF 100 30.00$ 3,000.00$ 27.00$ 2,700.00$ 35.00$ 3,500.00$ 13.00$ 1,300.00$ 29.90$ 2,990.00$ 30.00$ 3,000.00$ 60.00$ 6,000.00$
13 Specialty Cleaning - Root Removal LF 100 18.00$ 1,800.00$ 0.01$ 1.00$ 5.50$ 550.00$ 10.00$ 1,000.00$ 29.90$ 2,990.00$ 17.00$ 1,700.00$ 5.00$ 500.00$
14 Specialty Cleaning - Barnacle Removal LF 100 38.00$ 3,800.00$ 10.00$ 1,000.00$ 35.00$ 3,500.00$ 20.00$ 2,000.00$ 34.00$ 3,400.00$ 35.00$ 3,500.00$ 50.00$ 5,000.00$
15 Video Cleaning LF 5000 4.00$ 20,000.00$ 10.00$ 50,000.00$ 1.50$ 7,500.00$ 2.00$ 10,000.00$ 3.40$ 17,000.00$ 3.75$ 18,750.00$ 2.50$ 12,500.00$
16 Video RICIPP Installation LF 5000 4.00$ 20,000.00$ 3.11$ 15,550.00$ 4.50$ 22,500.00$ 2.00$ 10,000.00$ 0.10$ 500.00$ 10.00$ 50,000.00$ 1.00$ 5,000.00$
Furnish and Install RICIPP Lining
17 Furnish and Install 12" RICIPP Lining (less than 100 LF) (7.5mm)LF 75 89.92$ 6,744.00$ 67.20$ 5,040.00$ 95.00$ 7,125.00$ 120.00$ 9,000.00$ 95.30$ 7,147.50$ 58.75$ 4,406.25$ 115.00$ 8,625.00$
18 Furnish and Install 12" RICIPP Lining (100 LF to 400 LF) (7.5mm)LF 500 59.93$ 29,965.00$ 33.60$ 16,800.00$ 45.00$ 22,500.00$ 34.00$ 17,000.00$ 36.50$ 18,250.00$ 45.25$ 22,625.00$ 65.00$ 32,500.00$
19 12-inch RICIPP Thickness Variance 1.5 mm LF 100 2.22$ 222.00$ 0.50$ 50.00$ 1.00$ 100.00$ 2.00$ 200.00$ 1.90$ 190.00$ 1.00$ 100.00$ 5.00$ 500.00$
20 Furnish and Install 15" RICIPP Lining (less than 100 LF) (7.5mm)LF 75 95.08$ 7,131.00$ 81.60$ 6,120.00$ 105.00$ 7,875.00$ 120.00$ 9,000.00$ 121.30$ 9,097.50$ 61.50$ 4,612.50$ 130.00$ 9,750.00$
21 Furnish and Install 15" RICIPP Lining (100 LF to 400 LF) (7.5mm)LF 500 65.09$ 32,545.00$ 40.32$ 20,160.00$ 65.00$ 32,500.00$ 45.00$ 22,500.00$ 45.40$ 22,700.00$ 45.00$ 22,500.00$ 75.00$ 37,500.00$
22 15-inch RICIPP Thickness Variance 1.5 mm LF 100 2.40$ 240.00$ 0.60$ 60.00$ 1.00$ 100.00$ 2.00$ 200.00$ 2.00$ 200.00$ 1.00$ 100.00$ 5.00$ 500.00$
23 Furnish and Install 18" RICIPP Lining (less than 100 LF) (9mm)LF 75 104.61$ 7,845.75$ 96.00$ 7,200.00$ 110.00$ 8,250.00$ 120.00$ 9,000.00$ 164.60$ 12,345.00$ 71.00$ 5,325.00$ 140.00$ 10,500.00$
24 Furnish and Install 18" RICIPP Lining (100 LF to 400 LF) (9mm)LF 500 69.36$ 34,680.00$ 50.50$ 25,250.00$ 70.00$ 35,000.00$ 55.00$ 27,500.00$ 61.80$ 30,900.00$ 57.25$ 28,625.00$ 95.00$ 47,500.00$
25 18-inch RICIPP Thickness Variance 1.5 mm LF 100 4.68$ 468.00$ 0.75$ 75.00$ 1.50$ 150.00$ 2.00$ 200.00$ 2.10$ 210.00$ 1.00$ 100.00$ 6.00$ 600.00$
26 Furnish and Install 21" RICIPP Lining (less than 100 LF) (10.5mm)LF 75 117.20$ 8,790.00$ 90.00$ 6,750.00$ 120.00$ 9,000.00$ 95.00$ 7,125.00$ 190.50$ 14,287.50$ 80.50$ 6,037.50$ 160.00$ 12,000.00$
27 Furnish and Install 21" RICIPP Lining (100 LF to 400 LF) (10.5mm)LF 500 79.38$ 39,690.00$ 49.00$ 24,500.00$ 75.00$ 37,500.00$ 75.00$ 37,500.00$ 77.30$ 38,650.00$ 66.50$ 33,250.00$ 105.00$ 52,500.00$
28 21-inch RICIPP Thickness Variance 1.5 mm LF 100 4.20$ 420.00$ 1.00$ 100.00$ 2.00$ 200.00$ 2.00$ 200.00$ 2.10$ 210.00$ 2.00$ 200.00$ 6.00$ 600.00$
29 Furnish and Install 24" RICIPP Lining (less than 100 LF) (10.5mm)LF 75 141.60$ 10,620.00$ 134.40$ 10,080.00$ 140.00$ 10,500.00$ 100.00$ 7,500.00$ 210.90$ 15,817.50$ 94.75$ 7,106.25$ 165.00$ 12,375.00$
30 Furnish and Install 24" RICIPP Lining (100 LF to 400 LF) (10.5mm)LF 500 86.51$ 43,255.00$ 78.40$ 39,200.00$ 80.00$ 40,000.00$ 85.00$ 42,500.00$ 87.00$ 43,500.00$ 78.50$ 39,250.00$ 120.00$ 60,000.00$
31 24-inch RICIPP Thickness Variance 1.5 mm LF 100 3.00$ 300.00$ 3.50$ 350.00$ 2.00$ 200.00$ 2.00$ 200.00$ 3.20$ 320.00$ 3.50$ 350.00$ 6.00$ 600.00$
32 Furnish and Install 30" RICIPP Lining (less than 100 LF) (12mm)LF 75 160.84$ 12,063.00$ 159.60$ 11,970.00$ 155.00$ 11,625.00$ 135.00$ 10,125.00$ 257.60$ 19,320.00$ 118.75$ 8,906.25$ 190.00$ 14,250.00$
33 Furnish and Install 30" RICIPP Lining (100 LF to 400 LF) (12mm)LF 500 123.64$ 61,820.00$ 98.00$ 49,000.00$ 95.00$ 47,500.00$ 110.00$ 55,000.00$ 113.90$ 56,950.00$ 101.00$ 50,500.00$ 160.00$ 80,000.00$
34 30-inch RICIPP Thickness Variance 1.5 mm LF 100 11.40$ 1,140.00$ 5.25$ 525.00$ 2.50$ 250.00$ 2.00$ 200.00$ 4.00$ 400.00$ 3.50$ 350.00$ 7.00$ 700.00$
35 Furnish and Install 36" RICIPP Lining (less than 100 LF) (15mm)LF 75 235.40$ 17,655.00$ 201.00$ 15,075.00$ 195.00$ 14,625.00$ 145.00$ 10,875.00$ 333.80$ 25,035.00$ 153.00$ 11,475.00$ 275.00$ 20,625.00$
36 Furnish and Install 36" RICIPP Lining (100 LF to 400 LF) (15mm)LF 500 141.15$ 70,575.00$ 134.40$ 67,200.00$ 120.00$ 60,000.00$ 125.00$ 62,500.00$ 156.30$ 78,150.00$ 131.25$ 65,625.00$ 210.00$ 105,000.00$
37 36-inch RICIPP Thickness Variance 1.5 mm LF 100 6.60$ 660.00$ 5.00$ 500.00$ 3.50$ 350.00$ 2.00$ 200.00$ 5.30$ 530.00$ 7.50$ 750.00$ 8.00$ 800.00$
38 Furnish and Install 42" RICIPP Lining (less than 100 LF) (16.5mm)LF 75 276.18$ 20,713.50$ 255.00$ 19,125.00$ 235.00$ 17,625.00$ 185.00$ 13,875.00$ 374.50$ 28,087.50$ 193.00$ 14,475.00$ 320.00$ 24,000.00$
39 Furnish and Install 42" RICIPP Lining (100 LF to 400 LF) (16.5mm)LF 500 199.45$ 99,725.00$ 179.20$ 89,600.00$ 145.00$ 72,500.00$ 165.00$ 82,500.00$ 191.10$ 95,550.00$ 183.00$ 91,500.00$ 250.00$ 125,000.00$
40 42-inch RICIPP Thickness Variance 1.5 mm LF 100 7.80$ 780.00$ 6.00$ 600.00$ 4.50$ 450.00$ 2.00$ 200.00$ 6.10$ 610.00$ 7.50$ 750.00$ 8.00$ 800.00$
41 Furnish and Install 48" RICIPP Lining (less than 100 LF) (19.5mm)LF 75 316.88$ 23,766.00$ 351.00$ 26,325.00$ 280.00$ 21,000.00$ 250.00$ 18,750.00$ 470.80$ 35,310.00$ 258.75$ 19,406.25$ 400.00$ 30,000.00$
42 Furnish and Install 48" RICIPP Lining (100 LF to 400 LF) (19.5mm)LF 400 256.48$ 102,592.00$ 216.16$ 86,464.00$ 180.00$ 72,000.00$ 220.00$ 88,000.00$ 246.80$ 98,720.00$ 240.00$ 96,000.00$ 300.00$ 120,000.00$
43 Furnish and Install 48" RICIPP Lining (greater than 400 LF) (19.5mm)LF 500 240.96$ 120,480.00$ 201.00$ 100,500.00$ 170.00$ 85,000.00$ 210.00$ 105,000.00$ 225.80$ 112,900.00$ 240.00$ 120,000.00$ 265.00$ 132,500.00$
44 48-inch RICIPP Thickness Variance 1.5 mm LF 100 16.20$ 1,620.00$ 7.50$ 750.00$ 5.50$ 550.00$ 2.00$ 200.00$ 8.30$ 830.00$ 10.50$ 1,050.00$ 9.00$ 900.00$
45 Chemical Grout Crack/Leak Seal LF 100 150.00$ 15,000.00$ 89.00$ 8,900.00$ 20.00$ 2,000.00$ 75.00$ 7,500.00$ 185.10$ 18,510.00$ 20.00$ 2,000.00$ 150.00$ 15,000.00$
46 Furnish and Install 60" RICIPP Lining (less than 100 LF) (28.5mm)LF 100 486.84$ 48,684.00$ 420.00$ 42,000.00$ 375.00$ 37,500.00$ 420.00$ 42,000.00$ 749.60$ 74,960.00$ 395.75$ 39,575.00$ 600.00$ 60,000.00$
47 Furnish and Install 60" RICIPP Lining (100 LF to 400 LF) (28.5mm)LF 100 538.60$ 53,860.00$ 379.00$ 37,900.00$ 350.00$ 35,000.00$ 380.00$ 38,000.00$ 418.40$ 41,840.00$ 376.00$ 37,600.00$ 500.00$ 50,000.00$
48 60-inch RICIPP Thickness Variance 1.5 mm LF 100 13.70$ 1,370.00$ 0.50$ 50.00$ 6.50$ 650.00$ 2.00$ 200.00$ 9.50$ 950.00$ 12.50$ 1,250.00$ 10.00$ 1,000.00$
49 Setup Fee for Installing RICIPP in Easements EA 5 1,250.00$ 6,250.00$ 100.00$ 500.00$ 1,000.00$ 5,000.00$ 1,500.00$ 7,500.00$ 793.40$ 3,967.00$ 1,000.00$ 5,000.00$ 3,000.00$ 15,000.00$
Bidders Grand Total - TOTAL CONTRACT 979,394.25$ 797,955.00$ 788,475.00$ 769,750.00$ 989,094.50$ 847,400.00$ 1,163,425.00$
Bid Tabulations are not public until 30 days after bid opening or upon award by City Council, whichever occurs first.
Bids that are non-responsive
Calculation error
Vortex Services, LLC5910 Hartford St.
Tampa, FL 33619
Shenandoah General Construction, LLC
1888 NW 22 Street
Pompano Beach, FL 33069 NON-
RESPONSIVE
2021 Stormwater Pipe Lining (20-0021-EN)BID OPEN: SEPTEMBER 2, 2020 AWARD : NOVEMBER 5, 2020
Granite Inliner, LLC2531 Jewett Ln.
Sanford, FL 32771
Insituform Technologies, LLC17988 Edison Avenure
Chesterfield, MO 63005
Hinterland Group, Inc.2051 W. Blue Heron Blvd.
Riviera Beach, FL. 33404
Atlantic Pipe Services, Inc1420 Martin Luther King Jr.
Blvd.
Sanford, FL 32771
Coastal Gunite Construction Co. 16 Washington St.
Cambridge, MD 21613
NON-RESPONSIVE
SECTION V Page i Updated: 5/4/2020
SECTION V
CONTRACT DOCUMENTS
Table of Contents
PUBLIC CONSTRUCTION BOND ......................................................................................................... 1
CONTRACT ................................................................................................................................................ 4
CONSENT OF SURETY TO FINAL PAYMENT .................................................................................. 8
PROPOSAL/BID BOND ............................................................................................................................ 9
AFFIDAVIT .............................................................................................................................................. 10
NON-COLLUSION AFFIDAVIT ........................................................................................................... 11
PROPOSAL ............................................................................................................................................... 12
CITY OF CLEARWATER ADDENDUM SHEET ............................................................................... 14
BIDDER’S PROPOSAL ........................................................................................................................... 15
SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA CERTIFICATION FORM ....................................................................................................................... 18
SCRUTINIZED COMPANIES THAT BOYCOTT ISRAEL LIST CERTIFICATION FORM...... 19
SECTION V – Contract Documents
SECTION V Page 1 of 19 Updated: 5/4/2020
Bond No.: ________________
PUBLIC CONSTRUCTION BOND
(1)
This bond is given to comply with § 255.05, Florida Statutes, and any action instituted by a claimant under this bond for payment must be in accordance with the notice and time limitation provisions in subsections (2) and (10).
Pursuant to § 255.05(1)(b), Florida Statutes, “Before commencing the work or before recommencing the work after a default or abandonment, the contractor shall provide to the public entity a certified copy of the recorded bond. Notwithstanding the terms of the contract or any other law governing prompt payment for construction services, the public entity may not make a payment to the contractor until the contractor has complied with this paragraph.”
CONTRACTOR SURETY OWNER
City of Clearwater Engineering 100 S. Myrtle Avenue Clearwater, FL 33756 (727) 562-4750
PROJECT NAME: 2021 Stormwater Pipe Lining
PROJECT NO.: 20-0021-EN
PROJECT DESCRIPTION: The 2021 Stormwater Pipe Lining Project consists of all labor,
materials, equipment, and tools necessary for the cleaning, video inspection and point repair or full
reconstruction of storm sewer lines by the installation of a resin impregnated cured in place pipe (RICIPP) lining at various locations throughout the City of Clearwater.
BY THIS BOND, We, Hinterland Group Inc., as Contractor, and __________________________________________________, a corporation, as Surety, are bound to the City of Clearwater, Florida, herein called Owner, in the sum of $1,000,000.00, for payment of which we bind ourselves, our heirs, personal representatives, successors, and assigns, jointly and severally. THE CONDITION OF THIS BOND is that if Contractor:
1.Performs the contract dated _________________, between Contractor and Owner for construction of 2021 Stormwater Pipe Lining, the contract documents being made a part of this bond by reference (which include the Advertisement for Bids, Proposal, Contract, Surety Bond, Instructions to Bidders, General Conditions, Plans, Technical Specifications and Appendix, and such alterations as may be made in said Plans and Specifications as therein provided for), at the times and in the
manner prescribed in the contract; and
Hinterland Group Inc.
2051 W. Blue Heron Blvd
Riviera Beach, FL 33404
561 640-3503
SECTION V – Contract Documents
SECTION V Page 2 of 19 Updated: 5/4/2020
2.Promptly makes payments to all claimants, as defined in Section 255.05(1), Florida Statutes,
supplying Contractor with labor, materials, or supplies, used directly or indirectly by Contractor in
the prosecution of the work provided for in the contract; and
SECTION V – Contract Documents
SECTION V Page 3 of 19 Updated: 5/4/2020
Bond No.:________________
PUBLIC CONSTRUCTION BOND
(2)
3.Pays Owner all losses, damages, expenses, costs, and attorney’s fees, including appellate
proceedings, that Owner sustains because of a default by Contractor under the contract; and4.To the limits of § 725.06(2), Florida Statutes, shall indemnify and hold harmless Owner, theirofficers and employees, from liabilities, damages, losses and costs, including, but not limited to,
reasonable attorney’s fees, to the extent caused by the negligence, recklessness, or intentionalwrongful misconduct of Contractor and persons employed or utilized by Contractor in theperformance of the construction contract; and5.Performs the guarantee of all work and materials furnished under the contract for the time specifiedin the contract, then this bond is void; otherwise it remains in full force.6.Any action instituted by a claimant under this bond for payment must be in accordance with thenotice and time limitation provisions in Section 255.05(2), Florida Statutes.7.Any changes in or under the contract documents and compliance or noncompliance with anyformalities connected with the contract or the changes does not affect Surety’s obligation underthis bond, and Surety does hereby waive notice of any such change, extension of time, alteration oraddition to the terms of the contract or to the work or to the specifications.
IN TESTIMONY WHEREOF, witness the hands and seals of the parties hereto this __________ day of ________________, 20___.
(If sole Ownership or Partnership, two (2) Witnesses required).
(If Corporation, Secretary only will attest and affix seal).
Hinterland Group, Inc.
By: ____________________________ Title: ____________________________ Print Name: ____________________________
WITNESS: WITNESS:
_______________________________________ _______________________________________ Corporate Secretary or Witness Print Name: ____________________________ Print Name: _____________________________
(affix corporate seal) _______________________________________ (Corporate Surety)
By: _________________________________ ATTORNEY-IN-FACT
Print Name: ___________________________
(affix corporate seal)
(Power of Attorney must be attached)
SECTION V – Contract Documents
SECTION V Page 4 of 19 Updated: 5/4/2020
CONTRACT (1)
This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and Hinterland Group, Inc., of the City of Riviera Beach County of Palm Beach and State of
Florida, hereinafter designated as the "Contractor".
[Or, if out of state:]
This CONTRACT made and entered into this ___ day of ____________, 20___ by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City",
and _____________________________________, a/an _____________(State) Corporation authorized to do business in the State of Florida, of the City of ____________________ County of __________________________ and State of ____________, hereinafter designated as the
"Contractor".
WITNESSETH:
That the parties to this contract each in consideration of the undertakings, promises and agreements on the
part of the other herein contained, do hereby undertake, promise and agree as follows:
The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the sums
of money as herein after set forth to be paid by the City and to the Contractor, shall and will at their own cost and expense perform all labor, furnish all materials, tools and equipment for the following:
PROJECT NAME: 2021 Stormwater Pipe Lining
PROJECT NO.: 20-0021-EN
in the amount of $1,000,000.00
In accordance with such proposal and technical supplemental specifications and such other special
provisions and drawings, if any, which will be submitted by the City, together with any advertisement, instructions to bidders, general conditions, technical specifications, proposal and bond, which may be hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this contract, and all of said work to be performed and completed by the contractor and its successors and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City.
If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as
contained herein within the time specified for completion of the work to be performed by the Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf and shall have the right to proceed to complete such work as Contractor is obligated to perform in accordance with the
provisions as contained herein.
SECTION V – Contract Documents
SECTION V Page 5 of 19 Updated: 5/4/2020
CONTRACT (2)
THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE BROUGHT AGAINST THE CITY AS A RESULT OF THE CONTRACTOR'S ACTIVITIES ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO HOLD THE CITY FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY CLAIMS MADE UNDER THIS CONTRACT AGAINST THE CITY OR THE CONTRACTOR OR THE CONTRACTOR'S SUB CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED CONTRACTOR, SUB CONTRACTOR, AGENT SERVANTS OR EMPLOYEES, TO THE LIMITS OF § 725.06(2).
In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements:
In connection with the performance of work under this contract, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, sex, religion, color, or national origin. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading,
demotion, or transfer; recruitment or recruitment advertising; lay off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees or applicants for employment, notices to be
provided by the contracting officer setting forth the provisions of the non-discrimination clause.
The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including contracts or agreements with labor unions and/or worker's representatives, except sub-contractors for
standard commercial supplies or raw materials.
It is mutually agreed between the parties hereto that time is of the essence of this contract, and in the event that the work to be performed by the Contractor is not completed within the time stipulated herein, it is then further agreed that the City may deduct from such sums or compensation as may be due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only and solely
represent damages which the City has sustained by reason of the failure of the Contractor to complete the work within the time stipulated, it being further agreed that this sum is not to be construed as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete and perform all work
within the time period as specified in this contract.
It is further mutually agreed between the City and the Contractor that if, any time after the execution of this contract and the public construction bond which is attached hereto for the faithful performance of the terms and conditions as contained herein by the Contractor, that the City shall at any time deem the surety or sureties upon such public construction bond to be unsatisfactory or if, for any reason, the said bond ceases
to be adequate in amount to cover the performance of the work the Contractor shall, at his or its own expense, within ten (10) days after receipt of written notice from the City to do so, furnish an additional bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to the City.
If such an event occurs, no further payment shall be made to the Contractor under the terms and provisions of this contract until such new or additional security bond guaranteeing the faithful performance of the work under the terms hereof shall be completed and furnished to the City in a form satisfactory to it.
SECTION V – Contract Documents
SECTION V Page 6 of 19 Updated: 5/4/2020
CONTRACT (3)
In addition to all other contract requirements as provided by law, the contractor executing this agreement
agrees to comply with public records law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, THE CONTRACTORS DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS CONTRACT. CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT 727-562-4092, Rosemarie.Call@myclearwater.com, 600 Cleveland St. Clearwater, FL 33756
The contractor’s agreement to comply with public records law applies specifically to:
a)Keep and maintain public records required by the City of Clearwater (hereinafter “publicagency”) to perform the service being provided by the contractor hereunder.b) Upon request from the public agency’s custodian of public records, provide the public agencywith a copy of the requested records or allow the records to be inspected or copied within areasonable time at a cost that does not exceed the cost provided for in Chapter 119, FloridaStatutes, as may be amended from time to time, or as otherwise provided by law.c) Ensure that the public records that are exempt or confidential and exempt from public recordsdisclosure requirements are not disclosed except as authorized by law for the duration of thecontract term and following completion of the contract if the contractor does not transfer therecords to the public agency.d) Upon completion of the contract, transfer, at no cost, to the public agency all public records inpossession of the contractor or keep and maintain public records required by the public agency
to perform the service. If the contractor transfers all public records to the public agency uponcompletion of the contract, the contractor shall destroy any duplicate public records that areexempt or confidential and exempt from public records disclosure requirements. If thecontractor keeps and maintains public records upon completion of the contract, the contractorshall meet all applicable requirements for retaining public records. All records storedelectronically must be provided to the public agency, upon request from the public agency’scustodian of public records, in a format that is compatible with the information technologysystems of the public agency.e) A request to inspect or copy public records relating to a public agency’s contract for servicesmust be made directly to the public agency. If the public agency does not possess the requestedrecords, the public agency shall immediately notify the contractor of the request and thecontractor must provide the records to the public agency or allow the records to be inspected orcopied within a reasonable time.f)The contractor hereby acknowledges and agrees that if the contractor does not comply with thepublic agency’s request for records, the public agency shall enforce the contract provisions inaccordance with the contract.g)A contractor who fails to provide the public records to the public agency within a reasonabletime may be subject to penalties under Section 119.10, Florida Statutes.h)If a civil action is filed against a contractor to compel production of public records relating to a
public agency’s contract for services, the court shall assess and award against the contractor
the reasonable costs of enforcement, including reasonable attorney fees, if:
1.The court determines that the contractor unlawfully refused to comply with the publicrecords request within a reasonable time; and
SECTION V – Contract Documents
SECTION V Page 7 of 19 Updated: 5/4/2020
CONTRACT (4)
2.At least 8 business days before filing the action, the plaintiff provided written notice of thepublic records request, including a statement that the contractor has not complied with therequest, to the public agency and to the contractor.i)A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of publicrecords and to the contractor at the contractor’s address listed on its contract with the publicagency or to the contractor’s registered agent. Such notices must be sent by common carrierdelivery service or by registered, Global Express Guaranteed, or certified mail, with postage orshipping paid by the sender and with evidence of delivery, which may be in an electronicformat.j)A contractor who complies with a public records request within 8 business days after the noticeis sent is not liable for the reasonable costs of enforcement.
IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and have
executed this Agreement, the day and year first above written.
CITY OF CLEARWATER IN PINELLAS COUNTY, FLORIDA
By: __________________________________ (SEAL) William B. Horne, II
City Manager Attest:
Countersigned: __________________________________________
Rosemarie Call City Clerk
By: __________________________________ Approved as to form: Frank Hibbard Mayor __________________________________________ Owen Kohler Assistant City Attorney
Contractor must indicate whether: ______ Corporation, ______ Partnership, ______ Company, or ______ Individual
__________________________________________ (Contractor)
By: _________________________ (SEAL) Print Name: ________________________________
Title: _____________________________________
The person signing shall, in his own handwriting, sign the Principal's name, his own name, and his title; where the person is signing for a Corporation, he must, by Affidavit, show his authority to bind the
Corporation – provide Affidavit.
SECTION V – Contract Documents
SECTION V Page 8 of 19 Updated: 5/4/2020
CONSENT OF SURETY TO FINAL PAYMENT
TO OWNER: City of Clearwater PROJECT NAME: 2021 Stormwater Pipe Lining
Engineering
100 S. Myrtle Ave.
PROJECT NO.: 20-0021-EN
CONTRACT DATE: [__________]
Clearwater, FL 33756 BOND NO.: [__________], recorded in O.R. Book [____], Page [____], of the Public Records of Pinellas County, Florida.
CONTRACTOR: Hinterland Group, Inc.
Pursuant to § 255.05(11), Florida Statutes, and in accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the:
[insert name of Surety] [address] [address] ,SURETY,
on bond of
Hinterland Group, Inc.
2051 W. Blue Heron Blvd.
Riviera Beach, FL 33404 ,CONTRACTOR,
hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor
shall not relieve Surety of any of its obligations to
City of Clearwater Engineering
100 S. Myrtle Ave. Clearwater, FL 33756 ,OWNER,
as set forth in said Surety’s bond.
IN WITNESS WHEREOF, the Surety has hereunto set its hand this ___ day of ___________, ______
__________________________________________ (Surety)
__________________________________________ (Signature of authorized representative)
__________________________________________
(Printed name and title)
Attest: (Seal):
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8260
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 8.5
SUBJECT/RECOMMENDATION:
Authorize a purchase order to American Lighting and Signalization (ALS) for streetlight
maintenance and repairs in an amount not to exceed $100,000 for the period of October 1,
2020 through August 2, 2021, pursuant to Clearwater Code of Ordinances Section 2.564(1)(d)
Other Government Entities Contracts, and authorize the appropriate officials to execute same.
(consent)
SUMMARY:
Engineering is responsible for the maintenance and repair of streetlights within City limits. This
purchase order allows ALS to work on lighting that requires specialized equipment where
Engineering staff are unable to address, including 425 elevated lights on US 19 and the
Memorial Causeway. These lights are owned by the State but maintained by the City through a
maintenance agreement. The breakdown of lighting on the State roadways maintained by the
City, in addition to the 425 mentioned above, is as follows:
·665 Street lights on the state highway system are owned by Duke Energy and the city
pays Duke for maintenance and energy.
·Total of 1,090 streetlights on the state highway system that the city pays maintenance
on and receives annual reimbursement from the state.
·The city was reimbursed $285,819.80 by the state for this maintenance work in FY
2019/20.
·There are 11,299 streetlights in the city on the local road system (including County
roads) and 1,090 on the state highway system for a total of 12,389.
·Engineering Traffic Operations staff repair and maintain the 11,299 lights on non-state
roadways within City limits.
This purchase order is a piggyback on Florida Department of Transportation (FDOT) Contract
Number E2Z74-R0, effective August 3, 2020 through August 2, 2021.
APPROPRIATION CODE AND AMOUNT:
ENRD180007-CONS-CNSTRC $100,000
Funds are available in capital improvement project ENRD180007, Traffic Safety Infrastructure,
to fund this purchase order.
Page 1 City of Clearwater Printed on 9/27/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8262
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 8.6
SUBJECT/RECOMMENDATION:
Approve Construction Manager at Risk (CMAR) proposal from Skanska, Inc. of Tampa, FL, for
the renovations of the Clearwater Main Library for Imagine Clearwater (17-0031-EN) at the
Guaranteed Maximum Price (GMP) of $6,420,156.69 and authorize the appropriate officials to
execute same. (consent)
SUMMARY:
December 19, 2019, City Council approved RFQ #52-19 selecting Skanska as CMAR to
provide construction services for Imagine Clearwater.
A 2015 Urban Land Institute study recommended that the library become more activated and
connected to the adjacent park through the addition of more flexible and collaborative spaces.
Architecture firm Williamson Dacar Associates was engaged to design the renovations
including new entryway and staircase at the south side, new gallery and cafe space, and
general upgrades to the first-floor public areas.
Construction documents for the renovations to the Clearwater Main Library are complete and
Skanska has provided GMP proposal to construct the renovations at the Main Library.
Construction is scheduled to begin in mid-October and will be completed in mid September of
2021.
APPROPRIATION CODE AND AMOUNT:
ENGF180013-CONS-CNSTRC $6,420,156.69
Resolution 19-34 was passed on November 21, 2019, establishing the City’s intent to issue
Florida Non-Ad Valorem Revenue Bonds, Series 2020 to finance and/or reimburse a portion of
the costs of acquisition, design, construction, reconstruction, renovation, expansion, improving,
and equipping of the Imagine Clearwater Project. Ordinance 9357-20 passed on February 6,
2020 authorized the issuance of the bonds.
A first quarter budget amendment will increase capital project ENGF180013, Imagine
Clearwater, by $30,000,000 in future bond proceeds revenue.
Page 1 City of Clearwater Printed on 9/27/2020
Imagine Clearwater
Clearwater Main Library Renovation & Addition
Proposal with Guaranteed Maximum Price (GMP 2)
September 4, 2020
Project Name
GMP Proposal
Client Name
Location, North Carolina
Month, Year
September 4, 2020
Re: Imagine Clearwater
Project No. 17-0031-EN
Guaranteed Maximum Price - GMP 2 – Clearwater Main Library Renovation & Addition
Dear Mr. Kurtz:
Skanska USA Building Inc. is pleased to submit our Guaranteed Maximum Price (GMP 2) for the Imagine
Clearwater Clearwater Main Library Renovation & Addition for the above referenced project per Article 4
section 4.1 of the City of Clearwater Agreement between Owner and Construction Manager for
Construction Manager at Risk Services.
The proposal includes:
Guaranteed Maximum Price Cost Summary
Assumptions & Clarifications
Skanska has reached out the subcontractor market and advertised for bids in accordance with the contract to
complete this Guaranteed Maximum Price (GMP 2) based on Williamson Dacar’s 100% Construction
Documents. The Guaranteed Maximum Price with some assumptions are included and clarified in the
documents on the following pages.
Skanska is pleased to submit the Guaranteed Maximum Price (GMP 2) of $6,420,156.69. We look
forward to working with Williamson Dacar and The City of Clearwater to complete this project. Please do
not hesitate to call if you have any questions regarding our proposal or need additional information.
Sincerely,
Chuck Jablon
Sr. Vice President
Skanska USA Building
cc: Kenneth Duty (Project Executive, Skanska)
Jonathan Meese (Vice President Preconstruction, Skanska)
Cynthia Phillips (Preconstruction Manager, Skanska)
Scott Davis (General Superintendent, Skanska)
Grady Freeman (Superintendent, Skanska)
Table of Contents
Imagine Clearwater – Clearwater Main Library Renovation & Addition
Guaranteed Maximum Price (GMP 2)
September 4, 2020
Section 1 – GMP Summary
Executive Summary / Project Overview
Guaranteed Maximum Price Cost Summary
Summary of Bid Package Direct costs
Section 2 – Basis of the Guaranteed Maximum Price
General Qualifications
Milestone Schedule
Logistics Plan
1 – GMP Summary
Imagine Clearwater – Clearwater Main Library Renovation & Addition
Guaranteed Maximum Price (GMP 2)
September 4, 2020
Executive Summary / Project Overview
This Guaranteed Maximum Price (GMP 2) is based upon the documents prepared by Williamson Dacar Associates,
and their consultants, further project scope definition has been developed by Skanska USA Building Inc., and
various assumptions that are attached to this proposal.
This GMP2 proposal incorporates the value of the library renovation and addition only as per the construction
documents produced by Williamson Dacar Associates and as listed in our attached document log and qualified by
this GMP 2 proposal.
Skanska USA Building Inc. recommends that the attached documents be carefully reviewed; questions and
comments be referred back to us for resolution; and the overall project be approved for further progress.
Based on the scope of Work, milestone schedule, logistics plan, execution plan, approved Preconstruction Cost
Events and other content identified or included in the “Basis of GMP” section, Skanska hereby proposes a
Guaranteed Maximum Price (“GMP ”) of $6,420,156.69 to complete such scope of Work for this Project.
The Project Milestone Schedule upon which the GMP is based is appended to this GMP Proposal. The Project
Schedule identifies the schedule milestones and associated completion dates set forth in Table 1-1 for the Project.
Table 1-1
No. Milestone Description Completion Date
1 Issuance of Notice to Proceed October 9, 2020
2 Substantial Completion July 14, 2021
3 Final Completion September 10, 2021
This GMP Proposal is valid for a period of 60 days after the date of this GMP Proposal
Page 1 of 35
1 – GMP Summary
Imagine Clearwater – Clearwater Main Library Renovation & Addition
Guaranteed Maximum Price (GMP 2)
September 4, 2020
Guaranteed Maximum Price (GMP 2) Cost Summary
Page 2 of 35
1 – GMP Summary
Imagine Clearwater – Clearwater Main Library Renovation & Addition
Guaranteed Maximum Price (GMP 2)
September 4, 2020
Summary of Bid Package Direct Costs
Page 3 of 35
2 - Basis of Guaranteed Maximum Price
Imagine Clearwater – Clearwater Main Library Renovation & Addition
Guaranteed Maximum Price (GMP 2)
September 4, 2020
This section of the Guaranteed Maximum Price Proposal describes exclusions, assumptions, and
clarifications that have been made to further define the scope of work and bring it in line with the budget
for this part of the project.
For those items that are identified as excluded, no cost or time has been accounted for in the Guaranteed
Maximum Price (GMP 2), despite the items remaining in the 100% Construction Documents. For those
items that are clarified, qualified or based on an assumption, the Guaranteed Maximum Price (GMP 2)
reflects only the cost and time of the element as assumed or clarified.
Any differences to the following exclusions, clarifications and/or assumptions will result in a change to the
100% Construction Documents - Guaranteed Maximum Price (GMP 2).
Cost Basis of Guaranteed Maximum Price (GMP 2) Clearwater Main Library Renovation & Addition
Skanska USA’s Guaranteed Maximum Price (GMP 2) Clearwater Main Library Renovation & Addition
Proposal is based upon the following:
1. Plans, specifications, and RFI responses per the Document List attached
2. Skanska USA’s Guaranteed Maximum Price Proposal - GMP 2 (dated September 4, 2020)
3. The Project Agreement dated December 19, 2019
4. These Exclusions, Qualifications, Assumptions and Owner-Contractor Responsibility Matrix
Changes or revisions to the foregoing information will result in a modification to the Guaranteed Maximum
Price (GMP 2) and require modifications to the Overall Project Milestone Schedule. Documents,
communications and information not included in the foregoing list, including for instance, any Third Party
agreements are not accounted for in the Guaranteed Maximum Price (GMP 2) Proposal. As such, the
Owner must carefully review all of the criteria used to develop this Guaranteed Maximum Price (GMP 2)
Proposal and request any revisions to the same, so that a modified Guaranteed Maximum Price (GMP 2)
Proposal can be prepared.
Page 4 of 35
2 - Basis of Guaranteed Maximum Price
Imagine Clearwater – Clearwater Main Library Renovation & Addition
Guaranteed Maximum Price (GMP 2)
September 4, 2020
General Qualifications
1. The Guaranteed Maximum Price (GMP 2) is based upon materials with color and configuration from
the manufacturer’s standard selections, unless specifically noted otherwise in this document.
2. Special warranties, certifications and other non-essential requirements in excess of manufacturer
standard warranties are excluded unless specifically called out in the specifications.
3. Use of union labor/prevailing wage is not mandatory and has not been considered in this GMP.
4. The Guaranteed Maximum Price (GMP 2) does not include the cost of a professional engineer’s stamp
on any subcontractor’s or vendor’s shop/fabrication drawings. Where contract documents require
that design information be provided by the Construction Manager, design information (including
calculations and certifications) will be provided by trade contractors. The Construction Manager will
rely on the trade contractor’s in so doing. The Guaranteed Maximum Price does not include any costs
and expenses to conduct an independent review of such design information, and does not include
costs and expenses resulting from any deficiencies or inaccuracies in these calculations or
certifications.
5. Guaranteed Maximum Price (GMP 2) does not include any costs associated with reviews by insurance
underwriters such as IRI or FM.
6. Sales tax on materials is included.
7. Guaranteed Maximum Price (GMP 2) proposal assumes unfettered legal access to the project site at
all times, limited to areas identified on the Project Logistics Plan for the Library Work.
8. Guaranteed Maximum Price (GMP 2) excludes costs and/or schedule implications related to any
unforeseen conditions.
9. Guaranteed Maximum Price (GMP 2) does not include construction activities outside of the defined
project limits.
10. The GMP includes an allowance for testing & inspections. This only includes testing and inspections
as specified for soils, concrete, steel & fireproofing.
11. All Building Permit Fees are excluded and to be paid by the City.
12. All building permit fees are by the City, Skanska will submit the 100% CDs or a permit set ahead of
100% CDs on behalf of the City to the Building Department for Plans Review with the Building Permit
Application at a time authorized / approved by the City. All other plan review submissions to and for
other review / permitting agencies such as FDEP, County, City, Health Department, SWFMD, Army
Corps, FWC etc… to be made by the City or Engineer of Record.
13. Costs for obtaining any temporary certificate of occupancy permits or any type of intermediary
inspections prior to the issuance of the final Certificate of Occupancy are excluded.
Page 5 of 35
2 - Basis of Guaranteed Maximum Price
Imagine Clearwater – Clearwater Main Library Renovation & Addition
Guaranteed Maximum Price (GMP 2)
September 4, 2020
14. Execution of any partial GMP Amendment by the Owner is a representation that the Owner has the
ability to and will secure funding for the full value of the GMP.
15. The only spare parts, maintenance training and manufacturer service support included in this GMP
Proposal are those which are expressly specified in the Specifications as being furnished by Skanska.
16. Commissioning Agent services are excluded, but Skanska will directly or indirectly furnish trade labor
to support the commissioning process undertaken by others
17. This GMP 2 excludes impacts, cost and time, associated with plan review comments that require
revisions and changes to the work.
18. Refer to Owner-Contractor Responsibility Matrix for additional clarifications as it relates to the scope
of work included within the Guaranteed Maximum Price (GMP 2).
19. GMP2 includes maintaining access for city council meetings to be allowed to continue in the current
council chambers as well as allow council chambers to be used as a voting center on
11/3/20. Skanska has coordinated the milestone schedule around the current Council Meeting
Schedule through 2020 and the first quarter of 2021.
20. Escalation contingency is not included. The Guaranteed Maximum Price (GMP 2) assumes a
construction start date no later than the middle of October 2020.
21. This is not a LEED project. Cost to meet LEED requirements that may be included in the specifications
are not included in the GMP.
22. The Guaranteed Maximum Price (GMP 2) assumes participation in the Owner’s Direct Purchase (ODP)
program given timely approvals are provided to allow release of materials per scheduled
completion. Should approval of the Owner Direct Purchase delay release of materials, it will require a
schedule extension at additional cost to the Project. Initial credit change orders provided for sales tax
savings might be based upon estimated quantities for materials. Any such credits are subject to
reconciliation based upon the actual quantities ordered. Upon reconciliation of all purchase order
amounts, a final change order may be executed to finalize the amounts for all Subcontractor
deductions and sales tax savings. Following reconciliation, any unspent material costs remaining in
the Owner's purchase order will be returned to the Contractor by a Change Order.
Page 6 of 35
2 - Basis of Guaranteed Maximum Price
Imagine Clearwater – Clearwater Main Library Renovation & Addition
Guaranteed Maximum Price (GMP 2)
September 4, 2020
23. The Guaranteed Maximum Price (GMP 2) does not include delegated design with the exception of
what is required by the 100% Construction Documents specifications to include the following only:
a. Concrete Formwork
b. Structural Steel Connections
c. Metal Deck (Calculations only)
d. Decorative Handrails
e. Aluminum Storefront & Curtain Walls
f. Temporary Partitions Framing
g. Exterior Framing
h. Dimensional Letter Signage Attachment Method
i. Operable Partitions Attachment Method
j. Aluminum Shade Structures
k. Fire Protection (Sprinklers)
l. Fire Alarm
24. Neither the Guaranteed Maximum Price (GMP 2) nor the project milestone schedule upon which said
GMP is based contemplate any project delays, suspensions, disruptions, cost escalations or other
impacts caused, directly or indirectly, by the coronavirus disease, or any other epidemic or pandemic
or any resulting government action. Should alternates be considered to phase the work allowing
portions to be open or incrementally opened, those alternates do not include disinfection / cleaning
as may be required for COVID 19. We would expect the City to provide these cleanings.
25. This GMP Proposal is valid for a period of 60 days, but subject to cost and schedule adjustments if the
Notice to Proceed is delayed, as discussed in paragraph 30. If Owner does not accept this GMP
Proposal within such validity period, Skanska reserves the right to further adjust the GMP and Project
Milestone Schedule to account for changes in market and other conditions that impact cost and/or
the Project Milestone Schedule.
26. For those items that are excluded, no cost or time has been included in this GMP Proposal to account
for such items. For those items that are clarified, qualified or based on an assumption, this GMP
Proposal reflects only the cost and time associated with the items as assumed, qualified or
clarified. All content in this Section 2 is intended to more clearly define and/or limit Skanska’s scope
of responsibility under the Contract regardless of whether or not any specific sub-item in this Section
2 may not use terms such as “assume”, “qualify”, “clarify” or similar terms or derivations thereof.
Page 7 of 35
2 - Basis of Guaranteed Maximum Price
Imagine Clearwater – Clearwater Main Library Renovation & Addition
Guaranteed Maximum Price (GMP 2)
September 4, 2020
27. Changes to or deviations from any aspect of the Basis of GMP Documents that impact cost and/or
schedule shall entitle Skanska to a Change Order equitably adjusting the GMP and/or Project
Milestone Schedule.
28. Documents, third-party agreements, commitments to third parties, design criteria and any other
information not expressly included in the Basis of GMP Documents are all excluded.
29. Coordination with Others. This GMP Proposal is based on the assumption that the members of the
Design Team and Owner’s other contractors performing work or services in connection with the
Project will:
a. Comply with Skanska’s site-specific safety program and maintain an injury free
environment when work or services are performed at the Project site.
b. Perform work and services, including without limitation installation of Owner-furnished
equipment and materials and issuing timely responses to RFIs and submittals, in
accordance with the Project Miletone Schedule (as such schedule may be amended from
time-to-time).
c. Perform work and services so as to not impact Skanska’s ability to perform its Work in
accordance with the Logistics Plan.
d. Perform work and services so as to not impact Skanska’s ability to maintain or accelerate
the Work under the Project Milestone Schedule.
e. Provide detailed schedule, logistics, and technical information when and as requested by
Skanska so as to enable Skanska to timely coordinate interfaces with the Design Team
and other contractors and to maintain or accelerate elements of the Project Milestone
Schedule so as to achieve necessary progress and milestone completion dates.
f. Be solely responsible for coordinating rough-ins to be provided by Skanska and for making
final connections of all Owner-furnished equipment to the rough-ins provided by Skanska.
Page 8 of 35
2 - Basis of Guaranteed Maximum Price
Imagine Clearwater – Clearwater Main Library Renovation & Addition
Guaranteed Maximum Price (GMP 2)
September 4, 2020
30. Notice to Proceed. This GMP Proposal is based on the assumption that Owner will issue a notice to
proceed (“NTP”) (with all conditions precedent identified below, if any, satisfied) on or before
October 9, 2020 (“Notice to Proceed Date”) and that Substantial Completion will be achieved on or
before 278 calendar days after issuance of the NTP, as such duration may be modified in accordance
with the Contract. If Owner has not issued an effective NTP by the Notice to Proceed Date, Skanska
shall have no obligation to commence any part of the Work, until Skanska and Owner: (a) reach
agreement on the scope and nature of equitable adjustment to the GMP and Project Milestone
Schedule, including full compensation to Skanska and its Subcontractors and Sub-subcontractors for
the delay in issuing NTP and; (b) Owner satisfies all conditions precedent to the effectiveness of the
NTP set forth below.
a. Applicable Permit must be issued
b. All permit Fees Paid
c. Owners Builders Risk Policy must Be in Place
d. GMP Amendment issued and fully executed
e. Notice of Commencement Filed
31. Owner Allowance & Contractor Contingency.
An Owner Allowance of $440,000 has been added to the GMP to address issues such as, by way of
example and not limitation, Design Team’s completion of design, enlarging the size of the Project,
unforeseen conditions, comments from authorities having jurisdiction, commodity and/or material
price escalation, modifications to or acceleration of the Project Milestone Schedule, increased
quality or quantity of Project components not currently reflected in the Drawings or Specifications,
or other conditions/circumstances for which Skanska would be entitled to a Change Order under the
Contract. It is understood that Owner Allowance is added to GMP 1, this GMP 2 and subsequent
GMP’s as part of the Imagine Clearwater Project can be utilized by the City for any of the Imagine
Clearwater GMP’s.
In preparing this GMP Proposal, Skanska included a contractor contingency in the amount of
$150,000 for Skanska’s exclusive use (hereinafter the "Construction Contingency") to cover those
costs considered reimbursable as the Cost of the Work but not included in a Change
Order. Construction Contingency shall be available for Skanska’s exclusive use at any time,
including at the time of final payment, for reimbursement of costs and expenses: (1) reasonably
incurred by Skanska in performing the Work, (2) of a type that are reimbursable under the Contract
as a Cost of the Work, and (3) that are not otherwise the basis for a Change Order (it being
understood that the Construction Contingency shall not be used to fund any Work which would
otherwise be subject to a Change Order); including, by way of example, but not limited to, (a) Work
items inadvertently omitted during the estimating and bidding process, (b) schedule recovery costs,
(c) cost increases due to unanticipated local labor and material market conditions, (d) interfacing
Page 9 of 35
2 - Basis of Guaranteed Maximum Price
Imagine Clearwater – Clearwater Main Library Renovation & Addition
Guaranteed Maximum Price (GMP 2)
September 4, 2020
omissions between and from the various categories of Work; (e) additional costs incurred due to the
withdrawal or disqualification of a Subcontractor bid forming the basis for the GMP prior to signing
of a written subcontract, and (f) excess Subcontractor completion costs arising from Subcontractor
default. This is not a Line item GMP. The Construction Contingency shall be increased automatically
by the net savings, if any, realized through subcontract and/or purchase order buyout or due to
other under runs against the various amounts and allowances that compose the overall GMP. Any
amount remaining in the Construction Contingency at final payment shall be counted as savings for
purposes of determining any shared savings, if applicable.
32. This GMP 2 for the Library is the second partial project GMP submitted for the “Imagine Clearwater”
project. All partial project GMPs will be combined and collectively known as the Guaranteed
Maximum Price so that there is a single Guaranteed Maximum Price and only one required
Substantial Completion Date and one required Final Completion Date. Any overruns or savings in the
Partial Guaranteed Maximum Price for GMPs 1 Enabling, GMP 2 Library Renovation & Addition work
and Subsequent Partial GMPs can apply to the combined Guaranteed Maximum Price.
33. Retainage is included at 5% in the GMP through Project Substantial Completion at which time a
reduction to 2.5% is expected.
34. The GMP includes a Fee of 3.5% on the Total Construction Project Cost the GMP. This includes all
costs of any ODP credits that goes back to the Owner to facilitate sales tax savings.
Fee Markup on Add Changes to the Work is qualified in the GMP to be:
1. For Labor – 15% broken down as follows – 10% to self-performing subcontractors and 5%
to the contractor
2. For Materials – 10% by subcontractor and 5% to the contractor
35. The Contractor General Conditions are based on a Lump Sum Basis in the GMP to be billed equally
monthly for the duration of the project.
36. This GMP is submitted with the qualification that buyout savings are only recognized on the
aggregate of all line items and not individual line items and only when buyout is complete. This is not
a line item GMP.
37. Escalation.
Skanska has not included an escalation contingency in the proposed GMP to account for any
increases in the Cost of the Work arising from unanticipated increases in the cost of temporary or
permanent commodities, materials and/or equipment used in the performance of or incorporated
into the completed Work. The proposed GMP is based on the pricing obtained on or before the date
of this GMP Proposal and expressly excludes all additional/increased costs that may arise or be
associated with tariffs, duties and other impositions and related or unrelated price escalation
occurring after the date of this GMP Proposal. Construction Manager shall be entitled to a Change
Order equitably adjusting the GMP to account for any price escalation which occurs after the date of
this GMP Proposal due to City actions such as time delays by the City or otherwise caused by the City.
Page 10 of 35
2 - Basis of Guaranteed Maximum Price
Imagine Clearwater – Clearwater Main Library Renovation & Addition
Guaranteed Maximum Price (GMP 2)
September 4, 2020
38. This GMP Proposal is based on the assumption that materials and equipment are from the applicable
suppliers/manufacturer’s standard selections and configurations, unless expressly noted otherwise in
the Drawings or Specifications.
39. Sole-Sourcing.
All Project components and third-party services to be furnished by Skanska are assumed to be
nonproprietary and available from multiple sources. In the event of any component or third-party
service is specified on a sole-source basis, this GMP Proposal assumes that Skanska’s liability arising
out of the performance by the sole-source subcontractor or supplier shall be limited to and in no
event exceed the liability assumed by any such sole-source subcontractor or supplier in connection
with the Project.
40. Specified Performance Criteria.
Any manufacturers referenced in the Specifications are for basis of design only and shall not preclude
Skanska from offering an “or equal” manufacturer. If the Design Team specifies “performance
criteria” for any components to be included in the Project, Skanska assumes that the named
component manufacturer(s) are deemed to comply with all specified performance criteria and that
Skanska shall only be obligated to demonstrate that a proposed “or equal” component complies with
the specified performance criteria.
41. Special warranties, certifications and other requirements that exceed manufacturer standard
warranties, and implied warranties, are all excluded except to the extent expressly specified in the
Contract Documents.
42. All warranties included in the Contract Documents that survive beyond Skanska's one year
repair/replacement obligation time period set forth in the Contract shall be assigned to Owner
following the expiration of such one year time period. Thereafter, Skanska’s sole obligation and
Owner’s exclusive remedy shall be for Skanska to reasonably assist the Owner in enforcing such
warranties provided by Subcontractors.
43. This GMP Proposal is based on the assumption that the Drawings and Specifications prepared by the
Design Team comply in all respects with all applicable building code requirements, applicable laws,
and the programming, aesthetic, quality and other Project requirements prescribed by Owner orally
or in its existing standards, guidelines or Project-specific documents. In preparing this GMP No. 2 for
the Library Renovation & Addition and the project milestone schedule, Skanska relies on the
construction documents to be fully designed, fully coordinated, code compliant, and accepted by the
appropriate agencies and other applicable parties.
44. The cost of changes to the construction documents due to permit comments or conditions issued to
Skanska following the delivery and acceptance of the Library Renovation & Addition (GMP No. 2) are
excluded.
Page 11 of 35
2 - Basis of Guaranteed Maximum Price
Imagine Clearwater – Clearwater Main Library Renovation & Addition
Guaranteed Maximum Price (GMP 2)
September 4, 2020
45. Labor, materials and equipment, and the related cost thereof, and impacts to the Project Milestone
Schedule arising from or in connection with, inspections or requirements imposed by Factory Mutual
or similar insurance underwriters, and not expressly set forth in the Drawings and Specifications, are
excluded.
46. All Owner-furnished material and equipment, and any related required submittals and/or design
information, shall be furnished and installed by or on behalf of Owner in accordance with the Project
Milestone Schedule. As part of its obligations, Owner shall provide detailed design, location,
dimension, sizing and other technical information detailing all required rough-in and final
connections to the Owner-furnished equipment. All Owner-furnished equipment and final
connections shall be coordinated to the rough-ins provided by Skanska.
47. This GMP Proposal is based on the assumption that “time is of the essence” or similar provisions in
the Contract, if any, shall only apply to the Imagine Clearwater Park Substantial Completion date as
will be established in the final GMP.
48. Skanska acknowledges City ordinances for both hours of work and noise restrictions and our GMP
has accounted for these restrictions; however, we have not accounted for any other site access or
imposed restrictions related to hours of work or noise unless established elsewhere in the GMP such
as our Work in the existing City Council Chambers.
49. This GMP Proposal excludes costs and/or schedule impacts arising from or in any way related to (i)
handling, removing, and/or abating any hazardous wastes/materials, (ii) handling, removing, and/or
abating any contaminated groundwater, and (iii) any unforeseen conditions at the Project site or in
connection with the performance of the Library Renovation & Addition Work as identified on the
Project Logistics Plan. Skanska will stockpile any unsuitable materials associated with our work for
handling and removal by the City of Clearwater.
50. Alternates are to be selected within the first month of executing GMP 2 in order for the alternate
pricing and schedule to still apply.
51. Contractor Controlled Insurance Program. Skanska will furnish and directly or indirectly administer a
Contractor Controlled Insurance Program ("CCIP") providing for General Liability, Worker’s
Compensation and Excess/Umbrella coverage required to be furnished by Skanska and its
Subcontractors and Sub-subcontractors under the Contract. The CCIP shall only cover and apply to
on-site exposures for participants enrolled in the CCIP. Invoicing by Skanska for furnishing the CCIP
will be as set forth below. The cost of CCIP will be added to all Change Orders though final
completion. Skanska and all Subcontractors and Sub-subcontractors that perform any part of the
Work on the Project site are expected to be covered, excluding Subcontractors/Sub-subcontractors
performing or supplying architectural or engineering services, waste management/hauling services,
temporary toilets, field offices and related incidental services/supplies, surveying, materials testing,
elevators, structural demolition and/or abatement, if any. Owner’s separate contractors and the
Design Team and other professionals of any tier retained by the Owner or Design Team shall not be
enrolled in or covered by the CCIP. The Owner is required to obtain insurance similar in scope and
coverage limits as required from Skanska from those unenrolled/uncovered parties and to require
Page 12 of 35
2 - Basis of Guaranteed Maximum Price
Imagine Clearwater – Clearwater Main Library Renovation & Addition
Guaranteed Maximum Price (GMP 2)
September 4, 2020
from those parties that Skanska is listed as an Additional Insured on all of applicable policies.
52. Invoicing for Insurance and Bonds. Premiums for insurance and bonds are part of the Cost of the
Work and shall be paid by Owner to Skanska as set forth below. The entire estimated value of all
such insurance and bond costs shall be included in and paid by Owner as part of Skanska’s first
monthly Application for Payment after execution of the GMP Amendment and after execution of
each Change Order increasing such insurance and bond costs. Premium for Bonds and Insurance.
Premiums for bonds and insurance will be provided at the rates specified in this section. Owner
acknowledges that all specified rates have all been negotiated, will be charged by Skanska under the
Contract and are auditable only to determine the proper application of the rates under the Contract
and not the composition of such rates.
a. Subcontractor Default Insurance (“SDI”) at the rate of 1.42% multiplied by the actual
Cost of the Work & Contingency.
b. Subcontractor Performance and Payment Bonds at actual cost invoiced by Subcontractor’s
surety for Subcontractors that do not prequalify for enrollment in SDI.
c. Contractor Controlled Insurance Program (“CCIP”) at the rate of 2.58% multiplied by the
approved GMP amount. Thereafter the CCIP rate will be added to and included in the
cost of any Change Orders that increase the value of the GMP.
53. Skanska Performance and Payment Bonds (P & P Bonds) at the rate of .41% multiplied by the
approved GMP amount. Thereafter the P&P Bonds rate will be added to and included in the cost of
any Change Orders that increase the value of the GMP.
54. Review of Skanska Insurance Policies. Skanska assumes that the furnishing of a Certificate of
Insurance will demonstrate that Skanska has obtained insurance compliant with its obligations under
the Contract. This insurance is provided through the Skanska’s proprietary corporate insurance
program and if Owner wants to review such insurance policies, Skanska will afford the Owner an
opportunity to do so at a time and place mutually agreed upon with Skanska’s Vice President,
Insurance and Surety. If Owner requires Skanska to furnish a copy of any such policy, to avoid
disclosure of proprietary information Skanska must purchase a Project-specific policy at additional
cost that excluded from the GMP.
Page 13 of 35
2 - Basis of Guaranteed Maximum Price
Imagine Clearwater – Clearwater Main Library Renovation & Addition
Guaranteed Maximum Price (GMP 2)
September 4, 2020
55. Owner Direct Purchase Program. Skanska acknowledges that Owner is implementing a direct
purchase program pursuant to Florida Statute Section 212.08(6) to avoid sales tax on materials
incorporated into the Project (the “ODP Program”). Owner acknowledges and agrees that (i) all
deductive change orders issued by Skanska to its Subcontractors participating in the ODP Program
and corresponding deductive Change Orders issued by Owner to Skanska under the ODP Program
(collectively the “ODP Change Orders”) include the costs of materials and the applicable Florida state
sales tax, (ii) the value of the ODP Change Orders will be based on estimated quantities and costs,
except when the ODP Change Order expressly involves the purchase of a single item with a
predetermined fixed value, and (iii) the actual costs incurred for materials under the ODP Program will
be reconciled with the estimated costs and if the aggregate cost actually incurred by Owner to
purchase the materials is less than the value of the ODP Change Order minus applicable sales tax
(the “Underrun”), then Owner will issue to Skanska an additive Change Order in the amount of the
Underrun plus the applicable sales tax on such Underrun value, and Skanska will issue a
corresponding additive change order to the applicable Subcontractor. Table 2-3 presents an
illustration of the foregoing calculation.
56. General Conditions Section 6.5 – Skanska wishes to clarify its understanding that the indemnification
requirements of this section applies to third party claims of adjacent property owners or occupants.
57. General Conditions Section 6.6 – the GMP Proposal is submitted based on the understanding that this
section does not apply to material or equipment specified by the design, unless Skanska or the subs
knew or should have known of the obligation to purchase a license.
58. GMP 2 Clearwater Main Library Renovation & Addition Work is based on and includes the
following additional documents:
a. Document Log dated September 4, 2020
b. Anticipated Tax Savings Log
c. Owner, Contractor Responsibility Matrix (Library Renovation & Addition) dated
September 4, 2020
d. Alternates (Not Included in GMP 2)
e. 100% Construction Documents for the Clearwater Main Library Renovation &
Addition dated July 10, 2020
f. Request for Information (RFI) Log
g. Skanska Sketches
59. Liquidated damages are limited to and shall not exceed the amount of Skanska’s Fee.
Page 14 of 35
2 - Basis of Guaranteed Maximum Price
Imagine Clearwater – Clearwater Main Library Renovation & Addition
Guaranteed Maximum Price (GMP 2)
September 4, 2020
Milestone Schedule
See attached
Page 30 of 35
Activity IDActivity NameStartFinishImagine Clearwater_CURRENTImagine Clearwater_CURRENT08-Sep-2010-Sep-21MilestonesMilestones08-Sep-2010-Sep-21MIL-008Library 100% CD GMP Issue To City08-Sep-20MIL-001Library GMP Execution01-Oct-20MIL-010Issue Library Notice To Proceed09-Oct-20MIL-012Substantial Completion - Library14-Jul-21*MIL-019Final Completion - Library10-Sep-21JJASONDJFMAMJJASONDJFMAMJJAS20202021202210-Sep-21, Imagine Clearwater10-Sep-21, MilestonesLibrary 100% CD GMP Issue To CityLibrary GMP ExecutionIssue Library Notice To ProceedSubstantial Completion - LibraryFinal Completion - LibraryImagine Clearwater Library Renovation GMP #2 Milestone ScheduleData Date: 14-Aug-20 Date Printed: 09-Sep-20Remaining Level of EffortActual Level of EffortActual WorkRemaining WorkCritical Remaining WorkMilestonePage 1 of 1Page 31 of 35
2 - Basis of Guaranteed Maximum Price
Imagine Clearwater – Clearwater Main Library Renovation & Addition
Guaranteed Maximum Price (GMP 2)
September 4, 2020
Logistics Plan
See attached
**The logistics plan identifies logistics / traffic patterns, fencing for more than just the library renovation; however,
only the work as necessary for the library would be included under this GMP 2.
Page 32 of 35
BID DOCUMENT
Dated: 06/23/2020 4:23:49 PM
Page 33 of 35
Page 34 of 35
Page 35 of 35
Skanska USA Building Inc.usa.skanska.com
4030 Boy Scout Blvd.Suite 200Tampa, FL 33607Phone 813.282.7100
DREW ST
CLEVELAND ST N OSCEOLA AVE LAURA ST
AERIAL MAP
MAINLIBRARY
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
PROJECT #17-0031-ENIMAGINE CLEARWATER
Document Path: C:\Users\Christopher.Melone\Desktop\ImagineClearwaterMainLibrary.mxd
²
N.T.S.Scale:
286BGrid #:16-29s-15eS-T-R:Aerial Flown 2019 Page 1 of 1Reviewed By:CC 9/11/2020Date:CRMMap Gen By:
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8273
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 8.7
SUBJECT/RECOMMENDATION:
Approve the conveyance of a Distribution Easement to Duke Energy Florida, LLC, d/b/a Duke
Energy, for the installation, operation and maintenance of electric facilities to support Duke’s
new transformer and electrical facility installation for the new restrooms at the Seminole Boat
Ramp project at 302 Seminole Street and authorize the appropriate officials to execute same.
(consent)
SUMMARY:
The Distribution Easement will provide Duke Energy with the rights necessary to construct
and maintain its electric equipment within the easement. The Engineering Department
supports conveyance of the Distribution Easement.
Page 1 City of Clearwater Printed on 9/27/2020
Prepared By:
Manny R. Vilaret, Esquire Return To: Duke Energy
Vilaret Law, PLLC Attn: Land Services
10901 Danka Circle, Suite C 2401 25th Street North, SP-15
St. Petersburg, Florida 33716 St. Petersburg, Florida 33713
SEC:09 TWP29 RGE: 15 COUNTY: PINELLAS PROJECT: DE WO 36638474
GRANTOR: CITY OF CLEARWATER ADDRESS: PO BOX 4748, Clearwater, FL. 33756
SITE ADDRESS: 302 Seminole St., Clearwater
TAX PARCEL NUMBER: 09-29-15-02718-000-0190
DISTRIBUTION EASEMENT
KNOW ALL MEN BY THESE PRESENTS, that the undersigned, their heirs, successors,
), in consideration of the mutual benefits, covenants and conditions
herein contained, does hereby grant and convey to DUKE ENERGY FLORIDA, LLC, d/b/a DUKE
ENERGY, a Florida Limited Liability Company, Post Office Box 14042, St. Petersburg, Florida
33733, and to its successors and assigns, ), an easement to install, operate and maintain in
perpetuity, such facilities as may be necessary or desirable for providing electric energy and, said
premises in
Pinellas County, to wit:
A 10.00 foot wide Easement Area lying 5.00 feet on each side of GRANTEE's facilities, as built and
installed at a mutually agreeable location over, under, upon, across, through and within the following
described property to accommodate present and future development:
herein by this reference.
The rights herein granted to GRANTEE by GRANTOR specifically include: (a) the right for
GRANTEE to patrol, inspect, alter, improve, repair, rebuild, relocate, and remove said facilities; further
GRANTEE hereby agrees to restore the Easement Area to as near as practicable the condition which
existed prior to such construction, repairs, alteration, replacement, relocation or removal as a result of
safe and efficient installation, operation or maintenance of said facilities; (b) the reasonable
right for GRANTEE to increase or decrease the voltage and to change the quantity and type of facilities;
(c) the reasonable right for GRANTEE to clear the Easement Area of trees, limbs, undergrowth and other
physical objects which, in the opinion of GRANTEE, endanger or interfere with the safe and efficient
installation, operation or maintenance of said facilities; (d) the reasonable right for GRANTEE to request
that GRANTOR trim or remove any trees or vegetation adjacent to, but outside the Easement Area
which, in the reasonable opinion of GRANTEE, endangers or interferes with the safe and efficient
installation, operation or maintenance of said facilities; (e) the reasonable right for GRANTEE to enter
upon land of the GRANTOR adjacent to said Easement Area for the purpose of exercising the rights
herein granted; and (f) all other rights and privileges reasonably necessary or convenient for
safe and efficient installation, operation and maintenance of said facilities and for the
enjoyment and use of said easement for the purposes described above. The rights and easement herein
granted are non-exclusive as to entities not engaged in the provision of electric energy and service and
GRANTOR reserves the right to grant rights to others affecting said easement area provided that such
rights do not create an unsafe condition or unreasonably conflict with the rights granted to GRANTEE
herein.
GRANTOR hereby covenants and agrees that no buildings, structures or obstacles (except
fences) shall be located, constructed, excavated or created within the Easement Area. If the fences are
installed, they shall be placed so as to allow ready access to facilities and provide a
working space of not less than ten (10) feet on the opening side, six (6) feet on the back for working space
and three (3) feet on all other sides of any pad mounted transformer. If future orderly
development of the premises is in physical conflict with facilities, GRANTEE shall,
within 60 days after receipt of written request from GRANTOR, relocate said facilities to another
mutually agreed upon Easement Area in premises, provided that (a) GRANTOR shall
reimburse GRANTEE the full actual cost of the relocation, and (b) GRANTOR shall execute and deliver
to GRANTEE, at no cost, an acceptable and recordable easement to cover the relocated facilities. Upon
the completion of the relocation, the easement herein shall be considered cancelled as to the portion
vacated by such relocation. If this easement is being granted to provide electric service to GRANTOR,
then this legal description was provided by GRANTOR. In the event facilities are located outside of this
legal description, GRANTOR shall pay for any relocation costs necessary or shall amend this legal
description to cover the actual facilities. Should this easement be granted to provide electric service to a
third party, GRANTEE shall provide the legal description and GRANTOR shall not have any liability
related to errors in the legal description.
GRANTOR covenants not to interfere with facilities within the Easement Area in
premises, and GRANTOR further covenants to indemnify to the extent of Florida Statute
768.28 and hold GRANTEE harmless from damages and injuries, whether to persons or property, arising
directly from the negligent act related to GRANTEE GRANTOR or by s
agents or employees.
Nothing contained herein, however, shall be construed to waive or modify the provisions of Florida
Statute 768.28 or the doctrine of sovereign immunity as to any party hereto. In addition, nothing contained
herein shall be construed as consent by the GRANTOR to be sued by third parties in any manner arising
from this grant of easement, or as a waiver of sovereign immunity.
GRANTEE agrees to indemnify and hold GRANTOR harmless for, from and against any and all
losses, claims or damages incurred by GRANTOR arising directly from negligence or failure
to exercise reasonable care in the construction, reconstruction, operation, use or maintenance of
GRANTEE's facilities located on the above described easement.
GRANTOR hereby warrants and covenants (a) that GRANTOR is the owner of the fee simple title
to the premises in which the above described Easement Area is located, (b) that GRANTOR has full right
and lawful authority to grant and convey this easement to GRANTEE, and (c) that GRANTEE shall have
quiet and peaceful possession, use and enjoyment of this easement.
All covenants, terms, provisions and conditions herein contained shall inure and extend to and be
obligatory upon the heirs, successors, lessees and assigns of the respective parties hereto.
IN WITNESS WHEREOF, the said GRANTOR has caused this easement to be signed in its
corporate name by its proper officers thereunto duly authorized and its official corporate seal to be hereunto
affixed and attested this _____ day of ___________________________, 2020.
GRANTOR:
Countersigned:
_________________________________ By: _______________________________
Frank Hibbard, Mayor William B. Horne, II, City Manager
Approved as to form: Attest:
____________________________ ____________________________
Laura Mahony Rosemarie Call, City Clerk
Assistant City Attorney
STATE OF __________________________________
COUNTY OF ________________________________
The foregoing instrument was acknowledged before me by means of physical presence or online
notarization, this ______ day _____________, 2020, by Frank Hibbard and William B. Horne, II, the
Mayor and City Manager, respectively, of the City of Clearwater, Florida, on behalf of the City who is
personally known to me or who has produced ___________________________________________ as
identification.
[Notary Seal] _______________________________________
Notary Public
_______________________________________
Name typed, printed or stamped
My Commission Expires: __________________
POINT OF
COMMENCEMENT
NE Corner of
Gov't Lot 3 &
NE Corner of the
SE 1
4 of Section 9N 17° 07' 52" E 258.96'N 16° 38' 21" E96.32'S 00° 01' 39" E1038.29'N 89° 28' 39" W
1485.52'
N 72
°
5
1
'
4
6
"
W
4
4
8
.
4
7
'
SEMI
N
O
L
E
S
T
R
E
E
T
ELDRIDGE STREET N OSCEOLA AVENUESue Barco Subdivision
Plat Book 1, Page 26
Metes and Bounds
42/02
Clearwater Seminole
Boat Ramp
Metes and Bounds
42/03
Bayview Condominiums
Unrecorded Tract Southwesterly Right-of-Way LinePOINT OF
BEGINNING
Right-of-Way Centerline
N 72° 01' 10" W 213.00'
5
5'
10'
Proposed 10' Duke
Energy Easement
POINT OF
ENDING
A Duke Energy easement 10' wide lying 5' on each side of the following described line:
Commence at the Northeast corner of Government Lot 3, Section 9, Township 29 S, Range 15 E; run thence S 00° 01' 39" E, to the
centerline of Eldridge Street, a distance of 1038.29 feet; thence N 89° 28' 39" W, along the centerline of Eldridge Street to the
Southwesterly projection of the Southwesterly Right-of-Way line of N Osceola Avenue, a distance of 1485.52 feet; thence N 16° 38' 21"
E, along the Southwesterly Right-of-Way line of N Osceola Avenue, a distance of 96.32 feet; thence N 72° 51' 46" W, a distance of 448.47
feet; thence N 17° 07' 52" E, a distance of 258.96 feet to a Point of Beginning; thence N 72° 01' 10" W, a distance of 213.00 feet to a
Point of Ending.
Containing 0.05 AC MOL
This is not a survey
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
DRAWN BY CHECKED BY
DATE DRAWN
SEC-TWNSP-RNG
DWG. NO.SHEET
OFExhibit A
10' Duke Energy Easement
Jim Benwell Tom Mahony 09/03/2020
Lgl_2020-13 1 1
09 29 S 15 E
Legal Description
SEMINOLE ST N OSCEOLA AVE ELDRIDGE ST
AERIAL MAP
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Map Gen By:Reviewed By:S-T-R:Grid #:Date:Page:Aerial Flown 2019 KN 9/14/2020RB277B9-29s-15e
Proposed Duke Energy EasementSeminole Boat Ramp Restroom Project
Document Path: C:\Users\Kieffer.Nyland\City of Clearwater\Engineering Geographic Technology - Location Maps\SeminoleBoatRamp-DukeEasement.mxd
1 of 1
Proposed10' Duke EnergyEasement10'213'
²
1" = 100'Scale:
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8267
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Fire Department
Agenda Number: 9.1
SUBJECT/RECOMMENDATION:
Approve the Professional Services Agreement between Innovative Emergency Management,
Inc. (IEM) and the City of Clearwater for developing a Continuity of Operations Plan (COOP)
document and related services in the amount of $131,660.00 and authorize appropriate officials
to execute the same. (consent)
SUMMARY:
A COOP is a document that lays out a plan to ensure continued performance of essential
functions across a full range of potential emergencies, whether they are natural or man-made.
It provides guidance and establishes responsibilities and procedures to ensure that business
resilience is developed and maintained.
COOP is not the same as an Emergency Operations Plan, but rather supplements it in the
event normal facility or human resources are not available. A COOP plan ensures: Emergency
delegation of authority and line of succession; safekeeping of essential personnel, resources,
facilities, and vital records; emergency acquisition of resources necessary for business
resumption; and the capability to perform critical functions remotely until resumption of normal
operations.
IEM’s project timeline includes two phases. The first phase will begin in October 2020 and is
separated into six milestones. Milestones one through three focus on developing the COOP
plan and will be completed prior to June 1, 2021. Milestones four through six will take place
between July and October of 2021 and will focus on identifying opportunities for system
improvement and future plan maintenance. The second phase will begin in October of 2021
and will focus on the creation of a tabletop exercise, which they will conduct as an effort to test
our system to identify areas for improvement. This phase will be completed by January 2022.
The cost for the services is a fixed price of $131,660.
APPROPRIATION CODE AND AMOUNT:
Funds are available in special program 99927, Emergency Operations, to fund this contract.
USE OF RESERVE FUNDS:
NA
Page 1 City of Clearwater Printed on 9/27/2020
PROFESSIONAL SERVICES AGREEMENT
REVISED 01/2020 PAGE 1 OF 29
Professional Services Agreement
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”), made effective as of October 1, 2020, is entered into by and
between The City of Clearwater, Florida (“Client”), with principal place of business at 1140 Court Street, Clearwater, FL 33756, and
Innovative Emergency Management, Inc. (“IEM”), a corporation organized and existing under the laws of the State of Louisiana, with
its principal place of business at 2801 Slater Road, Suite 200, Morrisville, North Carolina, 27560-8477. The Client and IEM are
hereinafter referred to individually as a “Party” and collectively as the “Parties.”
WHEREAS, the Client desires to obtain the professional services of IEM in connection with the services as described in Schedule A
of this Agreement; (“Work”) and
WHEREAS, IEM has represented to the client that it is qualified and capable of providing such services in a competent and
professional manner; and
WHEREAS, the Client desires to contract with IEM to provide such services and IEM desires to provide such services to the Client
under the terms and conditions of this Agreement.
NOW, THEREFORE, in consideration of these premises and of the mutual covenants and agreements herein contained, and for other
good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows.
1. Definitions. As used herein, the following terms shall have the meanings set forth below.
1.1. Person. “Person” means any natural person, corporation, limited liability company, association, cooperative, partnership,
trust, estate, joint venture, or any other legal entity, including a governmental authority or agency.
1.2. Representative. “Representative” means a Party’s employee, officer, director, manager, agent, or professional advisor.
1.3. Third Party. “Third Party” means a Person that is not a Party to this Agreement.
1.4. Deliverables. “Deliverables” shall mean all work products, whether tangible or intangible, in any format and whether or not
copyrightable or patentable, that are delivered to the Client by IEM pursuant to this Agreement or in performance of the
Work thereunder.
2. Term. This Agreement shall commence as of October 1, 2020 and shall continue until January 30, 2022 (the “Term”), unless
sooner terminated in accordance with the provisions of this Agreement. The Term may not be altered, modified, or amended, in
whole or in part, except in writing signed by duly authorized Representatives of both Parties.
3. Termination.
3.1. Termination for Default. If either Party materially defaults in the performance of, or materially fails to perform, any of its
material obligations under this Agreement, the non-defaulting Party shall have the right to terminate this Agreement fifteen
(15) business days after giving written notice to the breaching party reasonably describing the breach, if the breaching
party fails to cure the breach to the non-defaulting party’s reasonable satisfaction within such fifteen (15) business day
period. In the event of termination for default, IEM shall be entitled to payment for Work in progress, to the extent the Work has been performed satisfactorily.
3.2. Termination for Convenience. Either Party may terminate this Agreement for convenience upon the giving of ninety (90)
calendar days written notice to the other Party of its intention to terminate. In the event of termination for convenience, IEM
shall be entitled to payment for Work in progress, to the extent the Work has been performed satisfactorily.
4. Compensation.
4.1. Fees and Expenses (Firm Fixed Price). The Client shall pay to IEM for services rendered a fixed price of $131,660 (“Firm
Fixed Price”) under the payment schedule specified in Schedule A of this Agreement. The Firm Fixed Price shall be
considered inclusive of wages; materials; travel; all indirect loadings such as overhead, general, and administrative
expenses; taxes; and profit.
4.2. Itemized Statements. IEM shall submit to the Client monthly itemized statements of fees and incurred expenses in a form
satisfactory to the Client. Statements shall be submitted to the Client at the following address:
Via First Class Mail:
1140 Court St. Clearwater, Fl. 33756
727-562-4334 ext 3205
Via Electronic Communication:
jevon.graham@myclearwater.com
4.3. Payment of Fees and Expenses. Fees and incurred expenses shall be paid to IEM within thirty (30) calendar days of
delivery of an itemized statement to the Client.
5. Engagement.
5.1. Agreement to Perform Services. IEM agrees to perform the Work for the Client.
5.2. Coordination and Progress Reporting. IEM and the Client shall develop appropriate administrative procedures for
coordinating with each other and reporting progress.
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5.3. Methods and Means of Performing Work. IEM shall perform the Work in an honest, confidential, efficient, prompt,
economical, skillful, and careful manner. IEM shall have the right to determine the order, sequence, method, manner,
details, and means of performing the services.
5.4. Work Location. IEM shall perform the Work primarily at IEM’s location or locations, except when such projects or tasks
require IEM to travel off-site or to the Client's location or locations.
5.5. Tools and Materials. IEM shall provide the tools and materials necessary to perform the Work.
5.6. Client Furnished Information or Resources. The Client shall provide appropriate personnel for consultation, as required,
and access to relevant facilities and material that are reasonably necessary for IEM’s performance under this Agreement.
IEM shall be entitled to rely upon any Client furnished information, material, or resources without independent verification,
unless otherwise provided for herein. In the event that the performance of IEM under this Agreement is delayed due to the
failure of the Client to provide necessary and appropriate information, material, or resources that are reasonably necessary
for IEM’s performance, appropriate adjustments to the delivery schedule shall be made and such a delay shall not
constitute a material breach of this Agreement.
5.7. Inspection and Acceptance of Deliverables. The Client’s acceptance of a Deliverable shall be deemed to have occurred
upon successful completion of testing and acceptance of the same by the Client. Notwithstanding the foregoing, a
Deliverable shall be deemed accepted by the Client if not rejected in writing to IEM within ten (10) business days of the
delivery of said Deliverable to the Client.
6. Independent Contractor.
6.1. Nature of Relationship. It is the intention of the Parties that IEM be an independent contractor and not an employee, agent,
or partner of the Client. Nothing in this Agreement shall be interpreted or construed as creating or establishing the
relationship of employer and employee; co-employee; partnership; principal and agent; or joint venture between the Client
and IEM. In addition, the Parties acknowledge that neither Party has, or shall be deemed to have, the authority to bind the
other Party in any way.
6.2. Non-exclusivity. IEM shall retain the right to perform the same or similar services for others during the Term of this
Agreement.
6.3. Subcontractors. IEM may enter into subcontracts with Third Parties for the performance of any part of the Work. IEM shall
remain the Client’s sole point of contact for all subcontractor work.
7. Technical Representative. Regarding technical matters relating to this Agreement, the Parties hereby appoint the below-listed
representatives. The Client’s Technical Representative, or his/her duly authorized designee, is authorized to issue technical
direction to IEM. Such direction may include instructions that provide details regarding, or otherwise clarify, the Work. This
direction shall not constitute new assignments, or changes, modifications, or amendments, which justify any change to the
Agreement terms and conditions, or price.
FOR IEM:
Jennifer Pensyl 8550 United Plaza Boulevard, Suite 400
Baton Rouge, LA 70809
225-526-8826 [Voice]
Jennifer.pensyl@iem.com [E-mail]
FOR CLIENT:
Chief Jevon Graham 1140 Court Street
Clearwater, FL 33756
727-562-4334 ext. 3205 [Voice]
727-562-4328 [Fax]
jevon.graham@myclearwater.com [E-mail]
8. Confidential Information.
8.1. Definitions. For the purposes of this Agreement, “Confidential Information” shall mean any information that is treated as
confidential by a Party, including without limitation trade secrets, technology, information pertaining to business operations
and strategies, and information pertaining to customers, pricing, and marketing. Confidential Information shall not include
information that: (a) is already known to the Party receiving or acquiring it, directly or indirectly, under this Agreement
(“Receiving Party”) without restriction on use or disclosure prior to receipt of such information from the Party disclosing
Confidential Information under this Agreement (“Disclosing Party”); (b) is or becomes generally known by the public other
than by breach of this Agreement by, or other wrongful act of, the Receiving Party; (c) is developed by the Receiving Party
independently of, and without reference to, any Confidential Information of the Disclosing Party; (d) is received by the
Receiving Party from a Third Party who is not under any obligation to the Disclosing Party to maintain the confidentiality of such information; or (e) is not considered a “trade secret” pursuant to § 815.045, Florida Statutes.
8.2. Obligations of the Parties. The Receiving Party agrees that it: (a) shall treat the Confidential Information as confidential
and shall take reasonable precautions to prevent unauthorized disclosure or use of the Confidential Information, such
precautions taken being at least as great as the precautions taken to protect its own proprietary information (but in no case
less than reasonable care); (b) shall not disclose the Confidential Information to any Third Party without the Disclosing Party’s prior written authorization; (c) shall not use the Confidential Information except for the purpose of providing services
or fulfilling obligations under this Agreement; (d) shall promptly return the Confidential Information to the Disclosing Party
upon request and upon expiration or termination of this Agreement; and (e) shall limit disclosure of Confidential Information
to those Persons requiring such disclosure to perform services under this Agreement. The Receiving Party acknowledges
that any violation of this Section 8 shall result in irreparable injury to the Disclosing Party and thus if the Receiving Party
should breach or threaten to breach any provision of this this Section 8, the Disclosing Party shall be entitled, in addition
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to any other remedies it may have at law or in equity, to a restraining order, injunction, specific performance or other similar
remedy in order to enforce this Agreement without the posting of bond.
8.3. Required Disclosure.
8.3.1. Notwithstanding the foregoing restrictions on disclosure, this Agreement shall not preclude the disclosure of
Confidential Information if:
8.3.1.1. Such disclosure is required by law, such as a public records request (Chapter 119, Florida Statues) or legal
process (“Legal Order”);
8.3.1.2. Such disclosure is required by the U.S. Government; or
8.3.1.3. The Proposed Transaction requires such disclosure, and the Disclosing Party consents in writing prior to such
disclosure (which consent shall not be unreasonably conditioned, withheld, or delayed).
8.3.2. Regarding a disclosure pursuant to Section 8.3.1.1 of this Agreement, the Receiving Party required to disclose shall
give prompt, prior notice to the Disclosing Party (to the extent permitted by the Legal Order) and, at the request and
expense of the Disclosing Party, shall reasonably cooperate with the Disclosing Party to obtain a protective order or
other form of confidential protection, if available. If, after providing such notice and assistance as required herein,
the Receiving Party remains subject to the Legal Order to disclose any Confidential Information, the Receiving Party
(or its Representatives or other persons to whom the Legal Order is directed) shall limit the disclosure to only those
portions of the Confidential Information required by the Legal Order.
8.3.3. Regarding a disclosure pursuant to Section 8.3.1.2 of this Agreement, the Receiving Party required to disclose shall
give prompt, prior notice to the Disclosing Party and the Confidential Information must be disclosed with any original restrictive legends and such other markings as may be required under U.S. Government regulations to preserve its
proprietary nature and the Disclosing Party’s rights therein.
8.3.4. Regarding a disclosure pursuant to Section 8.3.1.3 of this Agreement, the Receiving Party required to disclose shall
give prompt, prior notice to the Disclosing Party of the required disclosure.
8.4. Survival of Obligations. The Parties’ obligations under the terms of this Section 8 shall survive the termination or expiration
of this Agreement for a period of three (3) years.
9. Indemnification. Each Party shall mutually indemnify, defend, and hold the other harmless from and against any and all damages,
losses, liabilities, and expenses arising out of or relating to any claims, causes of actions, lawsuits, or other proceedings,
regardless of legal theory, that result solely from each other’s officials’, officers’, agents’, employees’, contractors’, and
subcontractors’ (a) intentional misconduct, negligence, or fraud; or (b) products or services including, without limitation, any
claims that such products or services infringe any United States patent, copyright, trademark, trade secret or any other proprietary
right of any Third Party. This indemnification shall not be construed as a waiver of Client’s sovereign immunity, and shall be
interpreted as limited to only such traditional liabilities for which Client could be liable under the common law interpreting the
limited waiver of sovereign immunity. Any claims against Client must comply with the procedures found in §768.28, Florida
Statues. In order to comply with the requirements of §166.241, Florida Statutes, and Article VII, section 10 of the Florida Constitution, the value of this indemnification is limited to the lesser of the amount payable by either party under the substantive
provisions of this Agreement, or the limitations of §768.28, Florida Statutes. In addition, this indemnification shall be construed
to limit recovery by the indemnified party against the indemnifier to only those damages caused by the indemnifier’s sole
negligence, and specifically not include any attorney’s fees or costs associated therewith.
10. Non-Solicitation. During the term of this Agreement and for a period of one (1) year thereafter, neither Party shall, directly or indirectly, in any manner solicit or induce for employment any individual who is then in the employment of the other Party. A
general advertisement or notice of a job listing or opening or other similar general publication of a job search or availability to fill
employment positions, including on the Internet, shall not be construed as a solicitation or inducement for the purposes of this
Section 10, and the hiring of any such employees or independent contractors who freely respond thereto shall not be a breach
of this Section 10.
11. Works for Hire; Ownership. Upon payment in full of all monies owed to IEM, the Client shall own all rights, title, and interest in
and to all Deliverables. Ownership does not extend to copyrighted or proprietary information, or to other data in IEM’s lawful
possession prior to execution of this Agreement.
12. Costs and Expenses. Except as otherwise provided for in this Agreement, each Party shall bear all costs and expenses incurred
by it in complying with this Agreement.
13. Limitation of Liability. IEM’s liability to the Client for any cause whatsoever shall be limited to the purchase price paid to IEM for
the products and/or services that are the subject of the Client’s claim. In no event shall either Party be liable to the other or to
any Third Party for any loss of use, revenue or profit or for any consequential, incidental, indirect, exemplary, special or punitive
damages whether arising out of breach of contract, tort (including negligence) or otherwise, regardless of whether such damage
was foreseeable and whether or not such party has been advised of the possibility of such damage. Notwithstanding the foregoing, nothing herein shall limit either party’s liability under Sections 8 or 9 of this Agreement.
14. Dispute Resolution.
14.1. Except as set forth in Section 14.2 herein, in the event of any dispute, claim, question, or disagreement arising out of or
relating to this Agreement, or the interpretation, validity, scope, or breach thereof, the Parties shall use their best efforts to
settle such dispute, claim, question, or disagreement. To this effect, the Parties shall consult and negotiate with each other
in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both
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Parties. If the Parties do not reach such solution within a period of thirty (30) calendar days, then, upon written notice by
either Party to the other, all such disputes, claims, questions, or disagreements shall be finally settled by arbitration
administered by the American Arbitration Association in accordance with the provisions of its Commercial Arbitration Rules
(including, if applicable, its Procedures for Large, Complex Commercial Disputes), and judgment on the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. The location of arbitration shall be Pinellas
County, Florida of arbitration shall be English. Any decision by the arbitrator(s) shall be final and binding, and except in the
cases of fraud or gross misconduct by the arbitrator(s), the decision rendered shall not be appealable. The prevailing Party,
if any, as determined by the arbitrator(s), shall be entitled to recover its costs and fees, including arbitrators’ fees,
administrative fees, attorney’s fees, and other reasonable out-of-pocket costs. The arbitration proceedings and arbitration
award shall be maintained by the Parties and arbitrator(s) as strictly confidential, except as is otherwise required by law,
an order from a court of competent jurisdiction, or as is necessary to confirm, vacate, or enforce any arbitral award and for
disclosure in confidence to the Parties’ respective attorneys and tax advisors.
14.2. A Disclosing Party shall not be subjected to the negotiation and arbitration requirements of Section 14.1 in the event of an
actual, threated, or alleged breach by the Receiving Party of the Confidential Information obligations herein. In such event,
the Disclosing Party may immediately seek relief in a court proceeding. Any such proceeding must be instituted and
maintained in the state courts of Pinellas County, Florida or the United States District Court for the Western District of
Florida. The Parties hereby irrevocably consent to jurisdiction and venue in such courts for this purpose, and the Parties
waive objection to the jurisdiction and venue being in such courts.
15. Choice of Language; Choice of Law. All documentation, correspondence, and communications relating to this Agreement shall
be made in the English language. This Agreement, and any dispute or controversy arising out of or relating to this Agreement,
shall in all respects be governed by and construed according to the laws of the State of Florida, without giving effect to any
principles of conflict of law or choice of law of such State or any other jurisdiction.
16. Force Majeure. If at any time during the existence of this Agreement, any Party is unable to perform whole or in part any obligation
under this Agreement because of war; hostility; military operations of any character; civil commissions; sabotage; quarantine
restrictions; acts of government; fire; floods; explosions; epidemics; strikes or other labor trouble embargoes; and any other
matter beyond human control/capability, then the date of any obligation shall be postponed during the time which such
circumstances are operative.
17. Severability. If any part or provision of this Agreement is, for any reason, held by a court of competent jurisdiction to be invalid,
illegal, or unenforceable, then such part or provision shall be severable from this Agreement, shall not affect any other part or
provision of this Agreement, and this Agreement shall be construed as if such invalid, illegal, or unenforceable part or provision
had never been contained herein. The remaining part or provisions hereof shall remain effective and fully enforceable to the
maximum extent permitted by law.
18. No Waiver. The waiver by any Party hereto of any default hereof or of any breach of any covenant, agreement, or condition
contained herein shall not be construed to constitute a waiver of any other default or breach hereof, similar or otherwise. No
waiver of this Agreement or any portion thereof shall be binding upon any Party unless made in writing signed by a duly authorized
Representative of such Party, and no failure or delay in enforcing any right shall be deemed a waiver.
19. Notices. All notices authorized or required to be given pursuant to this Agreement shall be in writing and either delivered by hand;
mailed by registered or certified first class mail, postage prepaid; or sent by electronic communication as follows:
TO IEM:
IEM
ATTN: Contract Management
2801 Slater Road, Suite 200
Morrisville, NC 27560
(919) 990-8191
contracts@iem.com
TO CLIENT:
1140 Court Street
Clearwater, FL 33756
727-562-4334 ext. 3205 [Voice]
727-562-4328 [Fax]
jevon.graham@myclearwater.com [E-mail]
Any such notice shall be deemed to have been given and received, if delivered or sent by electronic communication, on the day
on which it was delivered or sent and, if mailed, on the fifth (5th) business day following the day it was mailed, subject to the
provisions of Section 16 of this Agreement. Any electronic communication sent after 3:00 p.m. Eastern Time shall be deemed to
have been sent at 9:00 a.m. Eastern Time on the following business day.
20. Parties in Interest; No Assignment. This Agreement is solely for the benefit of the Parties, and shall not be deemed to confer
upon or give to any Person any remedy, claim of liability or reimbursement; cause of action; or other right. This Agreement shall
be binding on the Parties and their respective successors and permitted assigns. No Party may assign, transfer, or delegate its
rights or obligations contained herein without the prior written consent of the other Parties, which consent shall not be
unreasonably conditioned, withheld, or delayed. Any change of control of a Party shall be deemed an assignment of this Agreement that requires the prior written consent of the other Parties. For the purposes of this Agreement, “change of control”
means any merger; consolidation; sale of all or substantially all of the assets; or sale of a substantial block of stock of a Party.
21. Headings; Construction. The headings in this Agreement are for convenience of reference only and shall not in any way define,
limit, or describe the scope or intent of any provisions or sections of this Agreement. The Parties have negotiated the provisions
of this Agreement and this Agreement shall be deemed to have been drafted by all Parties hereto.
22. Entire Agreement; Amendments. This Agreement, including all attachments hereto, reflects the complete understanding between
the Parties regarding the subject matter hereof and constitutes their entire agreement, superseding all prior negotiations,
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representations, agreements, understandings, and statements, whether oral or written, regarding the subject matter hereof. This
Agreement may not be altered, modified, or amended, in whole or in part, except in writing signed by duly authorized
Representatives of each Party. No statement by any Representative of any Party may be construed as amending this Agreement
in any way.
23. Method of Execution. This Agreement may be executed in multiple counterparts, each of which together shall be deemed an
original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by
facsimile transmission or by electronic mail delivery of a file in Portable Document Format (PDF), such signature shall create a
valid and binding obligation of the Party executing (or on whose behalf such signature is executed) with the same force and effect
as if such signature page were an original thereof.
IN WITNESS WHEREOF, each Party represents that it has read this entire Agreement, comprising 29 pages (including
Schedule A), and agrees to perform in accordance with the terms and conditions contained herein. Each Signatory to this
Agreement warrants by affixing his or her signature below that he or she is duly authorized to bind the Party whom such Signatory
represents.
FOR IEM:
________________________________________ Date:____________________________
Ryan Ausman
Manager of Contract Administration
FOR CLIENT:
Countersigned: CITY OF CLEARWATER, FL
By:
________________________________________ _________________________________
Frank Hibbard William B. Horne II
Mayor City Manager
Approved as to form: Attest:
________________________________________ _________________________________ Matthew Smith Rosemarie Call
Assistant City Attorney City Clerk
Date:_____________________________
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SCHEDULE A: SCOPE OF SERVICES
SCOPE OF SERVICES. In developing the COOP plan, the vendor will be required to:
a. Review current emergency response plans to identify time-sensitive activities and mission essential functions by department.
b. Conduct interviews with key City of Clearwater department personnel and other appropriate individuals to gather COOP data to
complete this project.
c. Document mission essential functions (MEFs), dependencies, recovery time objectives (RTOs), supplies and equipment,
databases, orders of succession, delegation of authority, devolution, continuity facilities and key personnel for each City department.
Included as a part of this process is to document risks, vulnerabilities and capabilities within each department that could affect MEFs,
systems and records in the event of a disruption event.
d. Identify areas of concern and provide the appropriate recommendations that will lead to improved protection of critical systems and
records from a disruption event, increase the likelihood of preventing or avoiding a disruption event, and reduce the time required to
recover from unavoidable events. Recommendations shall include, but not limited to, specific details of policies, procedures, hardware,
software, priorities for recovery of technology, facilities, infrastructure and any other resources required to implement the
improvements.
e. Work with the City Manager or designee to define the appropriate solutions and approaches that would allow the City to assist each
department in their efforts to recover from a disruption event. Included in this process is the identification of site(s) with the appropriate
resources and infrastructure needed to conduct recovery operations for all critical systems and processes and allow access by essential staff within targeted departments.
f. Develop a COOP document for the City addressing each department that can be updated as systems and procedures change over
time. The vendor must provide a plan format that will allow the City and each department a consistent methodology to use to recover
from a disruption event
g. The COOP document must include a detailed training and testing schedule and methodology to properly test and update the plan
as needed.
DELIVERABLES.
A.RA/VA/CA report
B. Draft version of 21 department COOP plans and one citywide COOP plan.
B. COOP Maturity Matrix
C. Solutions Document
D. Testing and Plan Maintenance Schedule
E. Tabletop Exercise (TTX) documentation with AAR/IP
F. Twenty-one (21) bound copies and one (1) electronic copy of the final approved COOP plans.
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PROJECT TIMELINE
PHASE 1
Milestone 1 Project Implementation and Kickoff Meeting October 2020
Milestone 2 Review ERPs and COOP
plan
October 2020
Milestone 3 Develop Draft COOP Plans
Milestone 3.1 Conduct RA/VA/CA October 2020-December 2020
Milestone 3.2 Conduct Interviews with 21 City Departments December 2020--February 2021
Milestone 3.3 Conduct Validation Meetings with Departments March 2021
Milestone 3.4 Develop Citywide COOP
plan
April-June 2021
Milestone 4 Develop COOP Maturity Document July-August 2021 Milestone 5 Work with City Managers to Identify Solutions September 2021
Milestone 6 Develop Testing and Plan Maintenance Schedule October 2021
PHASE 2
Task 1 Conduct SVA for Critical Facilities OMITTED
Task 2 Conduct COOP Training with Departments OMITTED
Task 3 Conduct Tabletop Exercise (TTX) October 2021-January 2022
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Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8250
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Library
Agenda Number: 10.1
SUBJECT/RECOMMENDATION:
Declare library materials surplus pursuant to Clearwater Code of Ordinances Section 2.622,
surplus sales over $5,000; authorize a donation to designated not-for-profit organizations
pursuant to Section 2.624 (5), exceptions to auction sale; and authorize the appropriate officials
to execute same. (consent)
SUMMARY:
Seeking Council’s authorization for the donation of city-owned library materials consisting of
paperbacks, hardcovers, DVDs, CDs and audio books in the quantity of 55,000 items valued at
$59,000 to local non-profit organizations.
Due to scheduled Imagine Clearwater construction at the Main Library, the City was tasked with
sorting through and relocating library materials. The items identified as surplus are no longer
needed for municipal public use and are valued as follows:
·Book (hardback/paperback) $1 each
·DVD $2 each
·CD (Music/Audio Book) $2 each
Eight non-profit organizations were contacted, with four accepting donations at this time .
Requesting authorization to donate to the following non-profit organizations:
·AmVets, Clearwater, FL ~ pickup donations at no charge; items area delivered to the
Tampa warehouse and a $100 voucher is offered to local veterans, which they in turn
select what they want/need; all leftovers are then sold and all proceeds go back into the
AmVets organization which provides assistance, jobs and services to our veterans.
·HEP (Homeless Empowerment Program), Clearwater, FL ~ pickup donations at no
charge; items not suitable for their program will go into the Thrift Store to be sold to the
general public. 100% of proceeds from the store directly benefits HEP program and
clients.
·Hospice, Clearwater, FL ~ pickup donations at no charge; items are sold at their thrift
stores; all proceeds are used for patient care.
·Salvation Army, Clearwater, FL ~ pickup donations at no charge; items are sold at their
thrift stores; valuables are auctioned. All proceeds are used for adult rehabilitation
programs, social programs and homeless programs.
Page 1 City of Clearwater Printed on 9/27/2020
Donations of Library Materials - Contacts
NON-PROFIT ORG CONTACT COMMENTS
AmVets AV webiste
amvets@amvets.org &
telephonic 866.294.448
Melissa
Paula 9/4 sent email re: donations pending response.
9/8 Response received. AmVets currently accepting
donations; They offer pickup at no charge; Items go
to the Tampa warehouse and a $100 voucher is
offered to local veterans, which they in turn can
select what they want/need; all left overs are then
sold and all proceeds go back into the Amvets
organization which provides assistance, jobs and
services to our veterans.
Goodwill contactus@goodwill.org Paula 9/3 sent email re: donations pending response.
NO RESPONSE
Habitat for Humanity fax 727.209.2191 Paula 9/3 sent fax re: donations pending
response. 9/8 Not accepting library materials at this
time.
HEP (Homeless Empowerment Program)HEP website & telephonic
727.442.9041 Reginald &
Rebecca Adams
Paula 9/3 sent inquiry re: donations pending
response. 9/4 response received. HEP currently
accepting donations. Items not suitable for their
program will go into the Thrift Store to be sold to the
general public. 100% of proceeds from the store
directly benefits HEP program and clients. Donation
pick-ups are free of charge.
Hospice Hospice website &
telephonic 727.538.4483
Cyndi or Joe Sties
Paula 9/3 sent inquiry re: donations pending
response. 9/8 Response received. Hospice currently
accepting donations; they offer pickup at no charge;
items are sold at their thrift stores; All proceeds are
used for patient care; willing to schedule weekly
pickups.
Pinellas County Jail telephonic Bonnie Contacted - they are not interested.
Pinellas County School Board telephonic Bonnie Contacted - they are not interested.
Salvation Army Salvation Army website &
telephonic Paula 9/3 sent inquiry re: donations pending
response. 9/10 Bonnie received reponse. SA
currently accepting donations; pickup at no charge;
Donations are seperated and distributed to local
stores; valuable are auctioned; funds are used for SA
adult rehabilitation programs, social programs for
homeless (free household items and clothing).
5. Do you have a contact I can coordinate and ask questions?
Script and question samples used:
The Clearwater Public Library System is seeking a non-profit organizaotin accepting Library Materials, this includes paperbacks,
hardcover, DVDs, CDs and Audio Books.
1. Are you accepting donations at this time?
2. Do you offer pickup? If so, do you charge for pickup?
3. How do you handle the donations once they are in your possession? If sold, what do you do with those funds?
4. Our Collections will average 20,000 to 55,000 items (800 to 2200 boxes). Are you able and willing to schedule weekly pickup?
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8285
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Planning & Development
Agenda Number: 11.1
SUBJECT/RECOMMENDATION:
Approve the proposed first amendment to an existing Development Agreement between the
City of Clearwater and East Shore International Enterprises, LLC and 411ES, LLC which
provides a one-year extension for site plan approval; adopt Resolution 20-41, and authorize the
appropriate officials to execute same. (HDA2019-03001; 400/405/408/409/411 East Shore
Drive).
Development Proposal:
No changes have been made to the proposed first amendment to an existing Development
Agreement presented at the September 17, 2020 City Council meeting.
Brian J. Aungst, representative of 411ES LLC (property owner), is requesting a one-year time
extension for site plan approval of the approved Hotel Development Agreement
(HDA2019-03001) for the referenced project located at 400/405/408/409/411 East Shore Drive.
On July 18, 2019, the City Council approved a Development Agreement along with a concept
plan and elevations as part of application HDA2019-03001. Consistent with applicable Florida
Statues and the City’s Community Development Code the agreement was transmitted to the
Florida Department of Economic Opportunity on August 1, 2019 rendering the effective date
August 31, 2019.
Pursuant to Section 6.1.3.3 of the agreement, “The Developer shall obtain appropriate site plan
approval pursuant to a Level One or Level Two development application within one (1) year
from the effective date of this Agreement…”
Based on the City’s Level II Flexible Development application schedule the latest Community
Development Board Meeting at which site plan approval could have been granted prior to the
expiration of the Agreement (August 31, 2020) was August 20, 2020. This would have required
the submittal of a complete application on or before the application deadline of noon June 1,
2020.
The applicant provides that they were unable to submit a complete application by the above
noted application deadline date of noon June 1, 2020. It should be noted that the August CDB
meeting was cancelled. It should also be noted that the applicant does have a complete
Flexible Development application (FLD2020-05012) which was reviewed at the Development
Review Committee meeting of September 3, 2020.
The granting of the one-year time extension request will amend Section 6.1.3.2 as follows:
6.1.3.2 The Developer shall obtain appropriate site plan approval pursuant to a Level One or
Level Two development application within one (1) year two (2) years from the effective date of
Page 1 City of Clearwater Printed on 9/27/2020
File Number: ID#20-8285
this Agreement in accordance with the provisions of the Code and shall then obtain appropriate
permits and certificates of occupancy in accordance with the provisions of the Code. Nothing
herein shall restrict Developer from seeking an extension of site plan approval or other
development orders pursuant to the Code or state law. In the event that work is not
commenced pursuant to issued permits, or certificates of occupancy are not timely issued, the
City may deny future development approvals and/or certificates of occupancy for the Project
and may terminate this Agreement in accordance with Section 10.
No changes to the approved conceptual site plan or elevations are proposed. The approved
development agreement provides for the demolition of all structures on the 1.115-acre site and
building a single, six-floor hotel with 74 hotel rooms (66.367 units per acre) and a 57-slip marina
facility with 22 slips available to the public and 35 slips available only to guests of the hotel. The
74 proposed units include 55 units otherwise permitted by the Resort Facilities High Future
Land Use classification, an additional eight units from the Hotel Density Reserve through Beach
by Design and an additional 11 units which the applicant intends to transfer to the site through a
Level Two Transfer of Development Rights application. The building will be 65 feet in height
(from Base Flood Elevation) to roof as otherwise permitted utilizing the Height Bonus Schedule
for the Marina District of Beach by Design for property totaling one acre or more on both sides
of East Shore Drive and the provision of a publicly accessible Boardwalk. The proposal
includes a tropical modern architecture, which is consistent with and complements the tropical
vernacular envisioned in Beach by Design.
Changes to Development Agreements:
Pursuant to Section 4-606.I., CDC, a Development Agreement may be amended by mutual
consent of the parties, provided the notice and public hearing requirements of Section 4-206
are followed. The amendment to the approved agreement is solely to extend the time frame by
which time site plan approval must be obtained by one year to August 31, 2021.
Page 2 City of Clearwater Printed on 9/27/2020
One Tampa City Center, Suite 2000
201 N. Franklin Street
P.O. Box 1531 (33601)
Tampa, FL 33602
813.273.4200 Fax: 813.273.4396
WWW.MFMLEGAL.COM
EMAIL: BJA@MACFAR.COM
625 Court Street, Suite 200
P.O. Box 1669 (33757)
Clearwater, FL 33756
727.441.8966 Fax: 727.442.8470
August 3, 2020 Gina Clayton, AICP, Planning Director
Ella Crandall, AICP Kevin Nurnberger, AICP City of Clearwater 100 S. Myrtle Avenue Clearwater, FL 33756
Re: Proposed Amendment to HDA 2019-03001 405, 408, 409, and 411 East Shore Drive Dear Gina, Ella, and Kevin:
Please allow this to serve as my client’s formal submission of a proposed amendment to HDA 2019-03001 in response to the July 10, 2020 incompleteness letter related to FLD 2020-05012 and TDR 2020-7002. The amendment extends the time for the Developer to obtain final site plan approval from one year from the effective date of
the Development Agreement to two years from the effective date. This application is intended to be reviewed for approval contemporaneously with FLD 2020-05012 and TDR 2020-7002. As always, I look forward to working with you in this regard. Please feel free to
call me at any time with any questions or concerns. I can be reached directly at (727) 444-1403. Thank you, /s/ Brian J. Aungst, Jr.
Brian J. Aungst, Jr. Encl.
FIRST AMENDMENT TO THE HOTEL DENSITY RESERVE DEVELOPMENT AGREEMENT
THIS FIRST AMENDMENT TO THE HOTEL DENSITY RESERVE DEVELOPMENT AGREEMENT (“AMENDMENT”) is dated the _____ day of _______________, 2020, and entered into by and between EAST SHORE INTERNATIONAL ENTERPRISES, LLC and 411ES, LLC, a Florida limited liability company (“Developer”), its successors and assigns, and
the CITY OF CLEARWATER, FLORIDA, a municipality of the State of Florida acting through
its City Council, the governing body thereof (“City”). WITNESSETH:
WHEREAS, Developer and the City entered into that certain Hotel Density Reserve
Development Agreement dated July _____, 2019 (the “Development Agreement”) a full copy of which is attached hereto as Exhibit 1 relating to that certain real property located at 400, 405, 408, 409, and 411 East Shore Drive, Clearwater, FL 33767 (the “Property”); and
WHEREAS, on or about May 1, 2020, Developer filed a Flexible Development
Application (FLD 2020-05012) and a Transfer of Development Rights Application (successor application number: TDR 2020-07002) to develop the Project; and WHEREAS, the Development Agreement requires the Developer to obtain site plan
approval within one year of the effective date of the Agreement. The Developer has filed the
appropriate Applications to obtain site plan approval, but the Applications were incomplete and are still pending final approval through the development review process. The Developer has experienced delays in completing the Applications partially due to the Covid-19 pandemic. As such, the parties desire to amend the Development Agreement as set forth herein;
NOW THEREFORE, in exchange for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Developer and the City agree as follows: RECITALS:
1. The recitals listed above are true and correct and incorporated herein by reference. AMENDMENT TO DEVELOPMENT AGREEMENT:
2. Section 6.1.3.2 is amended to read as follows: The Developer shall obtain appropriate
site plan approval pursuant to a Level One or Level Two development application within two (2) years from the effective date of this Agreement in accordance with the provisions of the Code and shall then obtain appropriate permits and certificates of occupancy in accordance with the provisions of the Code. Nothing herein shall restrict Developer from seeking an extension of site plan approval or other development orders pursuant to the
Code or state law. In the event that work is not commenced pursuant to issued permits, or certificates of occupancy are not timely issued, the City may deny future development approvals and/or certificates of occupancy for the Project and may terminate this Agreement in accordance with Section 10.
3. No Further Changes. Except as set forth herein there are no further changes,
amendments or modifications to the Development Agreement.
Developer:
EAST SHORE INTERNATIONAL ENTERPRISES, LLC and 411ES, LLC
_______________________________ By: __________________________ Print Name: ____________________ Frank Dagostino, Managing Member _______________________________
Print Name: ____________________ As to “Developer”
City: CITY OF CLEARWATER, FLORIDA
_______________________________ By: __________________________ Print Name: ____________________ William B. Horne II, City Manager _______________________________
Print Name: ____________________ As to “City” Attest:
_________________________________ Rosemarie Call, City Clerk Countersigned: _________________________________
Frank V. Hibbard, Mayor Approved as to Form: _________________________________
Mike Fuino Assistant City Attorney
EXHIBIT 1 Development Agreement dated July ___, 2019
FIRST AMENDMENT TO THE HOTEL DENSITY RESERVE DEVELOPMENT AGREEMENT
THIS FIRST AMENDMENT TO THE HOTEL DENSITY RESERVE DEVELOPMENT AGREEMENT (“AMENDMENT”) is dated the _____ day of _______________, 2020, and entered into by and between EAST SHORE INTERNATIONAL ENTERPRISES, LLC and 411ES, LLC, a Florida limited liability company (“Developer”), its successors and assigns, and
the CITY OF CLEARWATER, FLORIDA, a municipality of the State of Florida acting through
its City Council, the governing body thereof (“City”). WITNESSETH:
WHEREAS, Developer and the City entered into that certain Hotel Density Reserve
Development Agreement dated July _____, 2019 (the “Development Agreement”) a full copy of which is attached hereto as Exhibit 1 relating to that certain real property located at 400, 405, 408, 409, and 411 East Shore Drive, Clearwater, FL 33767 (the “Property”); and
WHEREAS, on or about May 1, 2020, Developer filed a Flexible Development
Application (FLD 2020-05012) and a Transfer of Development Rights Application (successor application number: TDR 2020-07002) to develop the Project; and WHEREAS, the Development Agreement requires the Developer to obtain site plan
approval within one year of the effective date of the Agreement. The Developer has filed the
appropriate Applications to obtain site plan approval, but the Applications were incomplete and are still pending final approval through the development review process. The Developer has experienced delays in completing the Applications partially due to the Covid-19 pandemic. As such, the parties desire to amend the Development Agreement as set forth herein;
NOW THEREFORE, in exchange for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Developer and the City agree as follows: RECITALS:
1. The recitals listed above are true and correct and incorporated herein by reference. AMENDMENT TO DEVELOPMENT AGREEMENT:
2. Section 6.1.3.2 is amended to read as follows: The Developer shall obtain appropriate
site plan approval pursuant to a Level One or Level Two development application within two (2) years from the effective date of this Agreement in accordance with the provisions of the Code and shall then obtain appropriate permits and certificates of occupancy in accordance with the provisions of the Code. Nothing herein shall restrict Developer from seeking an extension of site plan approval or other development orders pursuant to the
Code or state law. In the event that work is not commenced pursuant to issued permits, or certificates of occupancy are not timely issued, the City may deny future development approvals and/or certificates of occupancy for the Project and may terminate this Agreement in accordance with Section 10.
3. No Further Changes. Except as set forth herein there are no further changes,
amendments or modifications to the Development Agreement.
Developer:
EAST SHORE INTERNATIONAL ENTERPRISES, LLC and 411ES, LLC
_______________________________ By: __________________________ Print Name: ____________________ Frank Dagostino, Managing Member _______________________________
Print Name: ____________________ As to “Developer”
City: CITY OF CLEARWATER, FLORIDA
_______________________________ By: __________________________ Print Name: ____________________ William B. Horne II, City Manager _______________________________
Print Name: ____________________ As to “City” Attest:
_________________________________ Rosemarie Call, City Clerk Countersigned: _________________________________
Frank V. Hibbard, Mayor Approved as to Form: _________________________________
Mike Fuino Assistant City Attorney
HOTEL DENSITY RESERVE DEVELOPMENT AGREEMENT
THIS HOTEL DENSITY RESE VE DEVELOPMENT AGREEMENT
("Agreement") is dated theeat;;).,''.<. day of , 2019, and entered into
between EAST SHORE INTERNATIONA EN ERPRISES, LLC & 411 E S,
both being Florida lim ited liab ili ty companies ("Developer"), its successors and assigns, and
the CITY OF CLEARWATER, FLORIDA, a municipal corporation of the State of
Florida acting through its City Council, the governing body thereof ("City").
RECITALS:
WHEREAS, one of the major elements of the City's revitalization effort is a
special area plan for the revitalization of Clearwater Beach adopted under the
provisions of the F lorida Growth Management Act, Florida Statutes Chapter 163, Part II,
and entitled Beach by Design; and
WHEREAS, Florida Statutes Sections 163.3220 -163 .3243, the Florida
Local Government Development Agreement Act ("Act"), authorize the City to enter into
binding development agreements with persons having a legal or equitable interest in real
property located within the corporate limits of the City; and
WHEREAS, under Section 163.3223 of the Act, the City has adopted Section 4-
606 of the City of Clearwater Community Development Code ("Code"), establishing
procedures and requirements to consider and enter into development agreements; and
WHEREAS, Beach by Design proposed the development of hotel units to equalize
development opportunities on the beach and ensure Clearwater Beach remains a quality,
fam ily resort community, and further provided for a limited reserve of additional hotel
units ("Hotel Density Reserve") to be made available for such mid-sized hotel projects;
and
WHEREAS, the Developer owns 1.11 acres of real property ("Property") in the
corporate limits of the City, more particularly described on Exhibit "A" attached hereto and
incorporated herein; and
WHEREAS, the Developer desires to develop the Property to provide 74 overnight
accommodation units, pool, lobby, roof top sun deck and parking, generally conforming
to the architectural elevation dimensions shown in composite Exh ibit "B" (collectively,
the improvements are the "Project"); and
WHEREAS, the Property has not previously acquired density from the
Destination Resort Density Pool; and
WHEREAS, upon completion the planned hotel will contain 74 overnight
accommodation units, which includes 8 units from the avai lable Hotel Density Reserve
("Reserve Units"); and 11 Units from TOR's to be acquired.
KEN BURKE, CLERK OF COURT
AND COMPTROLLER PINELLAS COUNTY, FL
INST# 2019233713 07/24/2019 02:24PM
OFF REC BK: 20626 PG: 1023-1047
DocType:AGM RECORDING: $214.00
WHEREAS, the City has conducted such public hearings as are required by and in
accordance with Florida Statutes Section 163.3225, Code Sections 4-206 and 4-606, and
any other applicable law; and
WHEREAS, the City has determined that, as of the date of this Agreement,
the proposed project is consistent with the City's Comprehensive Plan and Land
Development Regulations; and
WH,EREAS, at a duly noticed and convened public meeting
J U l 'f I i' , 201 J, the City Council approved this Agreement and
authorized and directed its execution by the appropriate officials of the City; and
on
WHEREAS, approval of this Agreement is in the interests of the City in furtherance
of the City's goals of enhancing the viability of the resort community and in furtherance of
the objectives of Beach by Design; and
WHEREAS, Developer has approved this Agreement and has duly authorized
certain individuals to execute this Agreement on Developer's behalf.
STATEMENT OF AGREEMENT
In consideration of and in reliance upon the premises, the mutual
covenants contained herein, and other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, the parties hereto intending to be
legally bound and in accordance with the Act and Code, agree as follows:
SECTION 1. Recitals. The above recitals are true and correct and are a part of this
Agreement.
SECTION 2. Incorporation of the Act. This Agreement is entered into in
compliance with and under the authority of the Code and the Act, the terms of which as of
the date of this Agreement are incorporated herein by this reference and made a part of this
Agreement. Words used in this Agreement without definition that are defined in the Act
shall have the same meaning in this Agreement as in the Act.
SECTION 3. Property Subject to this A~reement. The Property described in
Exhibit "A" is subject to this Agreement ("Property").
3.1 The Property currently has a Land Use designation of Resort Facilities
High (RFH) and is Zoned Tourist (T).
3.2. The Property is owned in Fee Simple or under contract to be owned in Fee
Simple by the Developer.
3.3 The Property is generally located at 405 , 408, 409 & 411 East Shore Drive,
Clearwater, FL 33767 as further described in Exhibit "A".
2
SECTION 4. Scope of Project.
4.1 The Project shall consist of 74 overnight accommodation units including eight
overnight accommodation units from the Hotel Density Reserve with an additional 11 Units acquired
through the use ofTDR's and have a density no greater than 150 units per acre and a 22-slip publicly
accessible marina facility.
4.2 The Project shall include a minimum of 100 parking spaces (1.2 spaces per hotel unit
and one space per two publicly accessible slips), as defined in Code.
4.3 The design of the Project, as represented in Exhibit "B", is consistent with "Beach by
Design".
4.4 The height of the Project shall be up to 65'-0" feet as measured from Base Flood
Elevation, as defined in the Code and as otherwise permitted utilizing the Height Bonus Schedule for
the Marina District of Beach by Design the consolidation of property totaling one acre or more on
both sides of East Shore Drive and the provision of a publicly accessible Boardwalk. The maximum
building heights of the various character districts cannot be increased to accommodate hotel rooms
allocated from the Hotel Density Reserve.
SECTION 5. Effective Date/Duration of this Agreement.
5.1 This Agreement shall not be effective until this Agreement is properly
recorded in the public records of Pinellas County, Florida and thirty (30) days have elapsed
after transmitting to the Florida Department of Economic Opportunity, pursuant to Florida
Statutes section 163.3239 and Code section 4-606.G.2.
5.2 Within fourteen (14) days after the City approves the execution of this
Agreement, the City shall record the Agreement with the Clerk of the Circuit Court for
Pinellas County. The Developer shall pay the cost of such recording. The City shall submit
to the Department of Economic Opportunity a copy of the recorded Agreement within
fourteen (14) days after the Agreement is recorded.
5.3 This Agreement shall continue in effect for twenty (20) years unless earlier
terminated as set forth herein.
SECTION 6. Obligations under this Agreement.
6.1 Obligations of the Developer:
6.1.1 The obligations under this Agreement shall be binding upon and the
benefits of this Agreement shall inure to the Developer, its successors in interests or assigns.
6.1.2 At the time of development of the Property, the Developer will
submit such applications and documentation as are required by law and shall comply with
the Code applicable at the time of building permit review.
Property:
6.1.3 The following restrictions shall apply to development of the
6.1.3.1 To retain the grant of Reserve Units provided for herein, the
3
Property and improvements located thereon shall be developed in substantial
conformance with the Conceptual Site Plan attached as Exhibit "B". Any modifications
determined by the Planning and Development Director as either inconsistent with
attached Exhibit "B" or constituting a substantial deviation from attached Exhibit "B"
shall require an amendment to this Agreement in accordance with the procedures of the
Act and the Code, as necessary and applicable. Any and all such approved and adopted
amendments shall be recorded in the public records of Pinellas County, Florida.
6.1.32 The Developer shall obtain appropriate site plan approval
pursuant to a Level One or Level Two development application within one (1) year
from the effective date of this Agreement in accordance with the provisions of the
Code and shall then obtain appropriate permits and certificates of occupancy in
accordance with the provisions of the Code. Nothing herein shall restrict Developer
from seeking an extension of site plan approval or other development orders
pursuant to the Code or state law. In the event that work is not commenced pursuant
to issued permits, or certificates of occupancy are not timely issued, the City may
deny future development approvals and/or certificates of occupancy for the Project
and may terminate this Agreement in accordance with Section 10.
6.1.3.3 The Developer shall execute, prior to commencement of
construction, a mandatory evacuation/closure covenant, substantially in the form of
Exhibit "C", stating that the accommodation use will close as soon as practicable
after a hurricane watch that includes Clearwater Beach is posted by the National
Hurricane Center.
6.1.4 Covenant of Unified Use. Prior to the issuance of the first building
permit for the Project, the Developer hereby agrees to execute the covenant of unified use
and development for the Project Site providing that the Project Site shall be developed and
used as a single project, the form of which covenant is attached as Exhibit "D"; provided
however, that nothing shall preclude the Developer from selling all or a portion of the
Developer's Property in the event that Developer determines not to construct the Project. It
is understood and agreed that, in the event that the Developer enters into the anticipated
covenant of unified use and development, and the Developer elects not to construct the
Project and notifies the City of its election in writing, and, alternatively, as of the date of
expiration, termination or revocation no rights of Developer remain or will be exercised to
incorporate the Hotel Density Reserve Units into the Project, the City shall execute and
deliver to the Developer a termination of such covenant of unified use and development
suitable for recording in the Public Records of Pinellas County, Florida.
6.1.5 Return ofUnits to Reserve. Any Reserve Units granted to Developer
not timely constructed in conjunction with the Project shall be returned to the Hotel Density
Reserve and be unavailable to Developer for use on the Project.
6.1.6 Transient Use. A reservation system shall be required as an integral
part of the hotel use and there shall be a lobby/front desk area that must be operated as a
typical lobby/front desk area for a hotel would be operated. Access to overnight
accommodation units must be provided through a lobby and internal corridor. All units in
the hotel shall be made available to the public as overnight transient hotel guests at all times
4
through the required hotel reservation system. Occupancy in the hotel is limited to a term
ofless than one (1) month or thirty-one (31) consecutive days, whichever is less. Units in
the hotel shall not be used as a primary or permanent residence.
6.1.7 No Full Kitchens. No unit shall have a complete kitchen facility as
that term is used in the definition of "dwelling unit" in the Code.
6.1.8 Inspection of Records. Developer shall make available for
inspection to authorized representatives of the City its books and records pertaining to each
Hotel Density Reserve unit upon reasonable notice to confirm compliance with these
regulations as allowed by general law.
6.1.9 Compliance with Design Guidelines. The Developer agrees to
comply with the Design Guidelines as set forth in Section VII. of Beach by Design
6.1.10 Limitation on Amplified Music. Developer agrees that there shall
be no outdoor amplified music at the Project after 11 :00 pm. on Sunday through Thursday,
or after 12:00 midnight on Friday and Saturday.
6.1.11 Limitation on Marina Facility.
6.1.11.1 The Developer agrees that activities such as servicing, fueling,
pumping-out, commercial chartering and/or and dry-storage of boats and boating equipment is
strictly prohibited.
6.1.11.2 The Developer agrees that the number of conveyable Marina Slips
shall be limited to no more than 22. The City acknowledges that there are 35 additional
marina slips for the sole use of the hotel. The Developer may increase the number
of conveyable marina slips only if the Developer increases the number or parking spaces
to meet compliance with the Community Development Code.
6.1.11.3 The Developer agrees that any conveyable marina slips shall be
limited to sale and/or lease to privately-owned boats rather than commercial vessels for
hire.
6.1.11.4 The Developer agrees that a deed restriction outlining Sections
through 6.1.11.3 shall be submitted to Staff prior to the issuance of any permits.
5
6.2 Obligations of the City.
6.2.1 The City shall promptly process site and construction plan
applications for the Property that are consistent with the Comprehensive Plan
and the Concept Plan and that meet the requirements of the Code.
6.2.2 The final effectiveness of the applications referenced in Section 6.2.1
is subject to:
6.2.2.1 The provisions of Chapters 163 and 166, Florida Statutes, as
they may govern such amendments; and
6.2.2.2 The expiration of any appeal periods or, if an appeal is filed,
at the conclusion of such appeal.
6.2.3 Upon adoption of this Agreement, the project shall receive 8 units
from the Hotel Density Reserve as defined by Beach by Design, contingent
upon the provisions of Section 6.1 .5.
6.2.4 It is anticipated that as a condition to the approval of the Project by the
City, Developer will be required to construct and maintain a boardwalk along the seawall
on the Property (the "Boardwalk"), and to permit the general public to enter upon and
traverse the Boardwalk at all times, and to exit the Boardwalk via an easement over the
Property in favor of the City (or for the benefit of the public at large) to be located at
the south end of the Boardwalk, connecting the Boardwalk to East Shore Drive. Said
easement shall include terms and conditions acceptable to the City, and which are typical
of such other easements for similar access that are currently in effect between the City
(or for the benefit of the public at large) and private land owners. Upon the adoption of
this Agreement, City shall enter, in favor of Developer and its successors and assigns, a
general indemnification and hold harmless agreement, to be effective upon the issuance
of a C.O. for the Project, pursuant to which the City shall indemnify and hold harmless
Developer, to the extent allowed by law, from and against any and all claims for injury,
death, and damage brought in connection with the use of the Boardwalk by the general
public at large; provided, however, that such indemnification and hold harmless
agreement shall not relieve Developer of any liability for its negligence in maintaining
the Boardwalk, or any willful or wanton acts by Developer or those under the authority
or control of Developer.
SECTION 7. Public Facilities to Seryjce Development. The following public
facilities are presently available to the Property from the sources indicated below.
Development of the Property will be governed by the concurrency ordinance provisions
applicable at the time of development approval. The requirements for concurrency as set
forth in Article 4, Division 9, of the Code, have been satisfied.
7.1 Potable water is available from the City. The Developer shall be responsible
for all necessary main extensions and applicable connection fees.
7.2 Sewer service is currently provided by the City. The Developer shall be
6
responsible for all necessary main extensions and applicable connection fees .
7.3 Fire protection from the City.
7.4 Drainage facilities for the Property will be provided by the Developer atthe
Developer's sole expense.
7.5 The Project shall comply with the Metropolitan Planning Organization's
[MPO] or its successor's countywide approach to the application of concurrency
management for transportation facilities, and the transportation analysis conducted for the
Project shall include the following:
• Recognition of standard data sources as established by the MPO;
• Identification of level of service (LOS) standards for state and county roads as
established by the MPO;
• Utilization of proportional fair-share requirements consistent with Florida
Statutes and the MPO model ordinance;
• Utilization of the MPO Traffic Impact Study Methodology; and
• Recognition of the MPO designation of "Constrained Facilities" as set forth in
the most current MPO Annual Level of Service Report.
7.6 All improvements associated with the public facilities identified in
Subsections 7.1 through 7.5 shall be completed prior to the issuance of any certificate of
occupancy.
7.7 Developer agrees to provide a cashier's check, a payment and performance
bond, or letter of credit in the amount of 115% of the estimated costs of the public facilities
and services, to be deposited with the City to secure construction of any new public facilities
and services required to be constructed by this Agreement. Such construction shall be
completed prior to issuance of a Certificate of Occupancy for the Project.
SECTION 8. Reguired Local Goyernment Approvals. The required local
government development approvals for development of the Property include, without
limitation, the fo ll owing:
8.1 Site Plan approval(s) and associated utility licenses, access, and right-of-way
utilization permits;
82 Construction plan approval(s);
83 Building permit(s);
8.4 Certificate(s) of occupancy; and
SECTION 9. Findin~: of Consistepcy. The City finds that development of the
Property is consistent with the terms this Agreement is consistent with the City
Comprehensive Plan and the Code.
7
SECTION 10. Termination. If the Developer's obligations set forth in this
Agreement are not followed in a timely manner, as reasonably determined by the City
Manager, aft er notice to the Developer and an opportunity to be heard, existing permits
shall be administratively suspended, and issuance of new permits suspended until the
Developer has fulfilled its obligations. Failure to timely fulfill its obligations may serve as
a basis for termination of this Agreement by the City, at the di scretion of the City and after
notice to the Developer and an opportunity for the Developer to be heard.
SECTION 11. Other Terms and Conditions. Except in the case of termination,
until ten (1 0) years after the date of this Agreement, the City may apply laws and policies
adopted subsequently to the Effective Date of this Agreement if the City has held a public
hearing and determined:
(a) They are not in conflict with the laws and policies governing the
Agreement and do not prevent development of the land uses, intensities,
or densities in the Agreement;
(b) They are essential to the public health, safety, or welfare, and expressly
state that they shall apply to a development that is subject to a
development agreement;
(c) They are specifically anticipated and provided for in this Agreement;
(d) The City demonstrates that substantial changes have occurred in
pertinent conditions existing at the time of approval of this Agreement;
or
(e) This Agreement is based on substanti ally accurate information
provided by the Developer
SECTION 12. Compliance with Law. The failure of this Agreement to address
any particular permit, condition, term or restriction shall not relieve the Developer from
the necessity of complying with the law governing such permitting requirements,
conditions, terms or restrictions.
SECTION 13. Notices. Notices and communications required or desired to be
given under this Agreement shall be given to the parties by hand delivery, by nationally
recognized overnight courier service such as Federal Express, or by certified mail, return
receipt requested, addressed as follows (copies as provided below shall be required for
proper notice to be given):
If to the Developer: East Shore International Enterprises, LLC
2753 SR 580 Ste 110
With Copy to:
Ifto City:
Clearwater, FL 33761 -335 1
Thomas C. Nash, III
625 Court St.
Clearwater, FL 33 756
City of Clearwater
600 Cleveland St. Ste 600
Clearwater, FL 33 755
Attn: City Manager
8
Properly addressed, postage prepaid, notices or communications shall be deemed delivered
and received on the day of hand delivery, the next business day after deposit with an
overnight courier service for next day delivery, or on the third (3rd) day following deposit
in the United States mail, certified mail, return receipt requested. The parties may change
the addresses set forth above (including the addition of a mortgagee to receive copies of all
notices), by notice in accordance with this Section.
SECTION 14. Assignments.
14.1 By the Developer:
14 .1.1 Prior to the Commencement Date, the Developer may sell, convey,
assign or otherwise dispose of any or all of its right, title, interest and obligations in
and to the Project, or any part thereof, only with the prior written notice to the City,
provided that such party (hereinafter referred to as the "assignee"), to the extent of
the sale, conveyance, assignment or other disposition by the Developer to the
assignee, shall be bound by the terms of this Agreement the same as the Developer
for such part of the Project as is subject to such sale, conveyance, assignment or
other disposition.
14 .1.2 If the assignee of the Developer's right, title, interest and obligations
in and to the Project, or any part thereof assumes all of the Developer's obligations
hereunder for the Project, or that part subject to such sale, conveyance, assignment
or other disposition, then the Developer shall be released from all such obligations
hereunder which have been so assumed by the assignee, and the City agrees to
execute an instrument evidencing such release, which shall be in recordable form.
14 .1.3 An assignment of the Project, or any part thereof, by the Developer
to any corporation, limited partnership, limited liability company, general
partnership, or joint venture, in which the Developer (or an entity under common
control with Developer) has either the controlling interest or through a joint venture
or other arrangement shares equal management rights and maintains such
controlling interest or equal management rights shall not be deemed an assignment
or transfer subject to any restriction on or approvals of assignments or transfers
imposed by this Agreement, provided, however, that notice of such assignment shall
be given by the Developer to the City not less than thirty (30) days prior to such
assignment being effective and the assignee shall be bound by the terms of this
Agreement to the same extent as would the Developer in the absence of such
assignment.
14.1.4 No assignee, purchaser, sublessee or acquirer of all or any part ofthe
Developer's rights and obligations with respect to any one Parcel shall in any way
be obligated or responsible for any of the Developer's obligations with respect to
any other Parcel by virtue of this Agreement unless and until such assignee,
purchaser, sublessee or acquire has expressly assumed the Developer's such other
obligations.
14.2 Successors and Assigns. The terms herein contained shall bind and inure to
the benefit of the City, and its successors and assigns, and the Developer and, as applicable
11
to the parties compnsmg Developer, their personal representatives, trustees, heirs,
successors and assigns, except as may otherwise be specifically provided herein .
SECTION 15. Minor Non-Compliance. The Developer will not be deemed to
have failed to comply with the terms of this Agreement in the event such
noncompliance, in the judgment of the City Manager, reasonably exercised, is of a
minor or inconsequential nature.
SECTION 16. Covenant of Cooperation. The parties shall cooperate with and
deal with each other in good faith and assist each other in the performance of the provisions
of this Agreement and in achieving the completion of development of the Property.
SECTION 17. Approvals. Whenever an approval or consent is required under or
contemplated by this Agreement such approval or consent shall not be unreasonably
withheld, delayed or conditioned. All such appro vals and consents shall be requested and
granted in writing.
SECTION 18. Completion of Agreement. Upon the completion of performance
of this Agreement or its revocation or termination, a statement evidencing such
completion, revocation or termination shall be signed by the parties hereto and recorded
in the official records ofthe City.
SECTION 19. Entire Agreement. This Agreement (including any and all Exhibits
attached hereto all of which are a part of this Agreement to the same extent as if such
Exhibits were set forth in full in the body of this Agreement), constitutes the
entire agreement between the parties hereto pertaining to the subj ect matter hereof.
SECTION 20. Construction. The titles, captions and section numbers in this
Agreement are inserted for convenient reference only and do not define or limit the scope
or intent and should not be used in the interpretation of any section, subsection or
provision of this Agreement. Whenever the context requires or permits, the singular shall
include the plural, and plural shall include the singular and any reference in this
Agreement to the Developer includes the Developer's successors or assigns. This
Agreement was the production of negotiations between representatives for the City and
the Developer and the language of the Agreement should be given its plain and ordinary
meaning and should not be strictly construed against any party hereto based upon
draftsmanship. If any term or provision of this Agreement is susceptible to more than
one interpretation, one or more of which render it valid and enforceable, and one or more
of which would render it invalid or unenforceable, such term or provision shall be
construed in a manner that would render it valid and enforceable.
SECTION 21. Partial Ipyalidjty. If any term or provision of this Agreement
or the application thereof to any person or circumstance is declared invalid or
unenforceable, the remainder of this Agreement, including any valid portion of the
invalid term or provision and the application of such invalid term or provision to
circumstances other than those as to which it is held invalid or unenforceable, shall not be
affected thereby and shall with the remainder of this Agreement continue unmodified
and in full force and effect. Notwithstanding the foregoing, if such responsibilities of any
party hereto, to the extent that the purpose of this Agreement or the benefits sought to be
12
received hereunder are frustrated, such party shall have the right to terminate this
Agreement upon fifteen ( 15) days written notice to the other parties.
SECTION 22. Code Amendments. Subsequ ently adopted ordinances and codes
of the City which are of general application not governing the development of land shall be
applicable to the Property, and such modifi cations are specifically anticipated in thi s
Agreement.
SECTION 23. Goyernjpg Law. This Agreement shall be governed by, and
construed in accordance with the laws of the State ofFlorida.
SECTION 24. Coupterparts. Thi s Agreement may be executed in counterparts,
all of which together shall continue one and the same instrument.
SECTION 25. Amepdmept. This Agreement may be amended by mutual written
consent of the City and the Developer so long as the amendment meets the requirements of
the Act, applicable City ordinances, and Florida law.
IN WITNESS WHEREOF, the parti es have hereto executed this Agreement the date
and year first above written. 4;~7 In the Presence of: EAST SHORE ~~~ _
INTERNATIONAL I
ENTERPRISES, LLC & 411 E S __,_F=ra=n-=k-=D=a'<:>g=os=tt,_,_,· n=o _______ _
Print Name
CIWiieW~~Ecm~
By:_ William B. Horne II
City Manager
Attest:
Rosemarie Call, City Clerk
Countersigned:
-qeol\~'\ {'r(~ tc1
George N . Cretekos, Mayo r
Approved as to Form:
Michael Fuino, Assistant City Attorney
13
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me this /'l-1!;. day of
-==..:..o~.__ __ , 2012 by GEORGE N . CRETEKOS, as Mayor ofthe City of
Clearwa er, Flonda, who 1s [ Vj personally known to me or has [ ] produced
STATE OF FLORIDA
COUNTY OF PINELLAS
as &Z:: a6;j ·~
Notary Public /) 1 ~ j /_ /
Print Name: M nutA4 /V.. A~#; owS f:i
My Commission Expires: ;oj¥t
The foregoing instrument was acknowledged before me this lq~ day of
::fi.b\ "4 , 20I(j, by WILLIAM B. HORNE, II, as City Manager of the City
of Clearwater, Florida, who is [ vj personally known to me or who has [ ] produced
--------------as identification.
Stt-~
Notary Pubh~
Print Name: SCOTT '"Bwrn:>u..l-S
My Commission Expires ! D J 0 i / 8&
14
Scott Burrows
COMMISSION t GG261179
EXPIRES: Ocfober 1, 2022
Bondld lhiU Alron Notary
EXHIBIT A
Address of subject Property: 411-408 East Shore Drive
Parcel Number(s): a. 08-29-15-02592-003-0070
b. 08-29-15-02592-002-0090
c. 08-29-15-02592-003-0100
d. 08-29-15-02592-003-0120
Legal description:
a. Barbour-Morrrow Sub Blk C, Lots 7, 8 & 9 & S 112 of Lot 6 & Subm
Land/TIF Deed #17,411 per Plat.
b. Barbour-Morrrow Sub Blk B, Lots 9 and 10.
c. Barbour-Morrrow Sub Blk C, Lot 10 & N 15Ft ofLot 11 & Subm
Land/TIF Deed #17,41 1 per Plat.
d. Barbour-Morrrow Sub Blk C, S 35Ft of Lot 11 & N 112 of Lot 12 &
Subm Land/TIF Deed #17,411 per Plat.
Size ofProperty: 48,351.6 Sq. Ft. or 1.11 acres
15
EXHIBIT "B"
See attached Conceptual Site Plan and Architectural Drawings
16
EXHIBIT "C"
COVENANT REGARDING HURRICANE EVACUATION
And DEVELOPMENT, USE AND OPERATION
DECLARATION OF COVENANTS AND RESTRICTIONS
THIS DECLARATION OF COVENANTS AND RESTRICTIONS ("Declaration") is
made as of the day of 20_, by EAST SHORE
INTERNATIONAL ENTERPRISES, LLC & 411 E S ("Developer").
Developer is the owner of fee simple title to the real property described in Schedule
1 attached hereto and made a part hereof (hereinafter, the ("Real Property"). The City of
Clearwater, Florida (the "City"), has amended its Comprehensive Plan to designate Clearwater
Beach as a Community Redevelopment District pursuant to the Pinellas County Planning
Council Rules in order to implement the provisions of Beach by Design, a plan for the
revitalization of Clearwater Beach.
The designation of Clearwater Beach as a Community Redevelopment District (the
"Designation") provides for the allocation of Hotel Density Reserve Units as an incentive for
the development of mid-size quality hotels. Pursuant to the Designation, the allocation of
Hotel Density Reserve Units is subject to compliance with a series of performance standards,
including a requirement that resorts containing a hotel developed with Hotel Density Reserve
Units shall be closed and all Guests evacuated from such hotels as soon as practicable
after the National Hurricane Center posts a hurricane watch that includes Clearwater Beach.
The purpose of such evacuation is to ensure that such a hotel is evacuated in advance of the
period of time when a hurricane evacuation would be expected in advance of the approach of
hurricane force winds.
The City has granted, by City Council Resolution , passed and approved on
______ , 20_, Developer's application for Hotel Density Reserve Units pursuant to
the Designation, subject to Developer's compliance with the requirements of the Designation.
Developer desires for itself, and its successors and assigns, as owner, to establish certain rights,
duties, obligations and responsibilities with respect to the use and operation of the Real Property
in accordance with the terms and conditions of the allocation ofthe Hotel Density Reserve Units
to the City and the Designation, which rights, duties, obligations and responsibilities shall be
binding on any and all successors and assigns and will run with the title to the Real Property.
THEREFORE, in consideration of the covenants and restrictions herein set forth and to be
observed and performed, and in further consideration of the allocation of Hotel Density Reserve
Units to Developer, and other good and valuable consideration, the sufficiency of which is
hereby acknowledged, Developer hereby declares, covenants and agrees as follows:
1. Benefit and Enforcement. These covenants and restrictions are made for the benefit
of Developer and its successors and assigns and shall be enforceable by them and also for the
17
benefit of the residents of the City and shall be enforceable on behalf of said residents by the City
Council ofthe City.
2. Covenant of Development, Use and Operation. Developer hereby covenants and
agrees to the development, use and operation of the Real Property in accordance with the
provisions of this Declaration.
2.1 Use. The use of the resort on the Real Property is restricted as follows:
21.1 74 units, which is the number of hotel units allocated to Developer from the
Hotel Density Reserve, shall be used solely for transient occupancy of one
month or thirty (30) consecutive days or less, must be licensed as a public
lodging establishment and classified as a hotel, and must be operated by a single
licensed operator of the hotel. All other units shall be licensed as a public lodging
establishment. No unit shall be used as a primary or permanent residence. Access
to overnight accommodation units must be provided through a lobby and internal
corridor. A reservation system shall be required as an integral part of the hotel use
and there shall be a lobby/front desk area that must be operated as a typical
lobby/front desk area for a hotel would be operated. All hotel units shall be
required to be submitted to a rental program requiring all hotel units to be
available for members of the public as overnight hotel guests on a transient basis
at all times . No unit shall have a complete kitchen facility as that term is used in
the definition of "dwelling unit" in the Code. Developer shall make available for
inspection to authorized representatives of the City its books and records
pertaining to each Hotel Density Reserve unit upon reasonable notice to confirm
compliance with these regulations as allowed by general law. The Developer
agrees to comply with the Design Guidelines as set forth in Section VII . of Beach
by Design.
212 As used herein, the terms "transient occupancy," "public lodging
establishment," "hotel", and "operator" shall have the meaning given to such terms
in Florida Statutes Chapter 509, Part I.
2.2 Closure of Improvements and Evacuation. The Hotel developed on the Real
Property shall be closed as soon as practicable upon the issuance of a hurricane watch by the
National Hurricane Center, which hurricane watch includes Clearwater Beach, and all Hotel
guests, visitors and employees other than emergency and security personnel required to protect
the hotel, shall be evacuated from the Hotel as soon as practicable following the issuance of
said hurricane watch. In the event that the National Hurricane Center shall modify the
terminology employed to warn of the approach of hurricane force winds, the closure and
evacuation provisions of this Declaration shall be governed by the level of warning employed by
the National Hurricane Center which precedes the issuance of a forecast of probable landfall in
order to ensure that the guests, visitors and employees will be evacuated in advance of the
issuance of a forecast of probable landfall.
3 Effective Date. This Declaration shall become effective upon issuance of all
building permits required to build the project ("Project") and Developer's commencement of
18
construction of the Project, as evidence by a Notice of Commencement for the Project. This
Declaration shall expire and terminate automatically if and when the allocation of Reserve Units
to the Developer expires or is terminated.
4 Governing Law. This Declaration shall be construed m accordance with and
governed by the laws of the State ofFlorida.
5 Recording. This Declaration shall be recorded in the chain of title of the Real
Property with the Clerk of the Courts of Pinellas County, Florida.
6 Attorneys' Fees. Developer shall reimburse the City for any expenses, including
reasonable attorneys' fees , which are incurred by the City in the event that the City determines that
it is necessary and appropriate to seek judicial enforcement of this Declaration and the City obtains
relief, whether by agreement of the parties or through order of a court of competent jurisdiction.
7 Severability. If any provision, or part thereof, of this Declaration or the application
of this Declaration to any person or circumstance will be or is declared to any extent to be invalid
or unenforceable, the remainder of this Declaration, or the application of such provision or portion
thereof to any person or circumstance, shall not be affected thereby, and each and every other
provision of this Declaration shall be valid and enforceable to the fullest extent permitted by law.
IN WITNESS WHEREOF, Developer has caused this Declaration to be executed this
__ day of , 20_.
In the Presence of:
~17
Print Name:
'fRAIJJ<. 'l>AbOSitNO
EAST SHORE INTERNATIONAL
ENTERPRISES, LLC & 411 E S
19
STATE OF FLORIDA
COUNTY OF PINELLAS
7~1; The foregoing instrument was acknowledged before me this L_day
of :f'Vt.,tf I 'I , 20 !Cf, by John A. Bodziak, Architect, as Agent for EAST
SHORE INTERNATIONAL ENTERPRISES, LLC & 411 E S, both being Florida
limited liability companies, on behalf of the companies, who is L.::i personally
known to me, or who [_] has produced
as identification. -------------------------------
~~.C9~
P . t N ~ v'Z trtd~IZ' jt), -pI e-;t-C E nn arne: _Y::!..._L..._ ____________________ _
20
STATE OF FLORIDA
COUNTY OF PINELLAS
CITY.OF CLEAJhW;}'jER, FLORIDA w J~4.0-/;!>J ~-:n:
By:_ William B. Home II,
City Manager
Attest:
Countersigned:
-qee'\('\<:'t ~l:os
George N. Cretekos, Mayor
Approved as to Form:
Michael P. Fuino,
Assistant City Attorney
(~;fhe foregoing instrument was acknowledged before me this ;q -15-day of
_--u.._----.,....._ ___ , 20/!1..._, by GEORGE N. CRETEKOS, as Mayor ofthe City of Clearwater,
Florid , who is [ ~] personally known to me or has [ ] produced
asz;;:n~0J
21
STATE OF FLORJDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me this 14'1\'1 day of
:1\ A. \\1 , 20J:i, by WILLIAM B. HORNE, II, as City Manager of the City of
Clearwater, Florida, who is [ V"'1 personally known to me or who has [ ] produced
____________ as identification.
N~
Print Name: -:5 oc:m-13 ~:<
My Commission Expires: !OjO\[ J..a.
020
Scott Burrows
COMMISSION I 00261179
EXPIRES: October 1, 2022
Bonded 11uu Ann Notary
EXHIBIT "D"
COVENANT OF UNIFIED USE
PLEASE RETURN RECORDED DOCUMENT TO:
COVENANT OF UNIFIED USE
THIS COVENANT OF UNIFIED USE (the "Covenant") is executed this day of
_____ , 20_, by EAST SHORE INTERNATIONAL ENTERPRISES, LLC & 411
E S, both being Florida limited liability companies ("Developer").
WITNESSETH:
WHEREAS, Developer is the owner of the real property legally described on Schedule "A"
attached hereto and incorporated herein by reference (the "Real Property"); and
WHEREAS, Developer and the City of Clearwater, Florida (the "City") are parties to
that certain Hotel Density Reserve Development Agreement dated 20
(the "Agreement"), pursuant to which the City has agreed that Developer may develop and
construct upon the Real Property a hotel project as described in the Agreement (the "Project");
and
WHEREAS, Developer intends to develop and operate the Real Property for a unified use,
as more particularly described in this Covenant.
NOW, THEREFORE, in consideration of the sum of Ten Dollars ($1 0.00) and other
good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, Developer does hereby agree that, effective as of the date on which Developer
receives all permits required to construct the Project and Developer commences construction
thereof, as evidenced by a Notice of Commencement for the Project, the Real Property shall be
developed and operated as a hotel project, as described in the Agreement. The restrictions set
forth in the preceding sentence shall expire automatically when and if Developer's allocation of
additional hotel units (as defined in the Agreement) expires or is terminated. Nothing in this
Agreement shall require Developer to develop the Project or restrict Developer's ability to sell,
assign, transfer or otherwise convey its rights and to the Real Property or any portion or
portions thereof to unrelated third-parties.
21
Developer agrees that the City shall have the right to enforce the terms and conditions of this
Agreement.
Notwithstanding the foregoing, all Hotel Units may be operated by a single hotel operator.
IN WITNESS WHEREOF, Developer has caused this Covenant to be executed this __
day of , 20_.
In the Presence of:
As to "Developer"
STATE OF FLORIDA
COUNTY OF PINELLAS
EAST SHORE INTERNATIONAL
ENTERPRISES , LLC & 411 E S, both
being Florida limited liability companies
The foregoing instrument was acknowledged before me this 1..:!_1/:;y
of :J!/t t1 20 19 , by John A. Bodziak, Architect, as Agent for EAST
SHORE INTERNATIONAL ENTERPRISES, LLC & 411 E S, both being Florida limited
liability companies, who is Ld personally known to me, or who [_]
has produced as identification.
22
COUNTY OF PINELLAS
CITY OF CLEARWATER, FLORIDA
ltf~i>, ~-:a:
By: William B. Home II,
City Manager
Attest:
Countersigned:
-q eo, 1 t f\.Ctt \ttc$
George N. Cretekos, Mayor
Approved as to Form:
Michael P. Fuino,
Assistant City Attorney
23
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me this I qi\'l day of
:fL~\.y , 20l9_, by WILLIAM B. HORNE, II, as City Manager ofthe City of
Clearwater, Florida, who is [ v ] personally known to me or who has [ ] produced
____________ as identification.
24
to o ~
'y:~, Scott Burrows
i.: ~-J COMMISSION I 00261179 \~.. • If EXPIRES: Ocfober 1, 2022
"~f. ' ~~ Bonded 11vu Aaron Notlry
Schedule "A"
a. Barbour-Morrrow Sub Blk C, Lots 7, 8 & 9 & S 1/2 of Lot 6 & Subm Land/TIF
Deed #17,41 1 per Plat.
b. Barbour-Morrrow Sub Blk B, Lots 9 and 10.
c. Barbour-Morrrow Sub Blk C, Lot 10 & N 15Ft of Lot 11 & Subm Land/TIF
Deed #17,411 per Plat.
d. Barbour-Morrrow Sub Blk C, S 35Ft of Lot 11 & N 1/2 of Lot 12 & Subm
. Land/TIF Deed #17,411 per Plat.
25
14
EXHIBIT “B”
See attached Conceptual Site Plan and Architectural Drawings
Treasure Island
C
a
u
s
e
wa
y
SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
COVER SHEETMEDICAL CLOSETM.C.WEIGHTWGT.VERTICALVERT.MANUFACTURERMANUF.LOCKLK.HEIGHTHGT.FLOORFL.F.A.EQUALEQ.DOWNDN.ELASTOMERICELAST.ABOVE FINISH FLOORABOVE FINISH CEILINGA.F.F.A.F.C.FIRE ALARMMIRRORMIRR.IMAGEIMAG.INSULATIONINSULWOODWITHWINDOWWATER CLOSETVINYL COMPOSITION TILEUNLESS NOTED OTHERWISE TYPICALTACK BOARDSTEELSPECIFICATIONSRUBBER TILEROOMROOFINGROOF DRAINREQUIREDREIFORCINGQUARRY TILEPRESSURE TREATEDPLASTERPAINTON CENTERNUMBERNOT TO SCALENOT IN CONTRACTNORTHMINIMUMMETAL LATHMETALMECHANICALMAXIUMMASONRY OPENINGM.O.MASONRY CONTROL JOINTM.C.J.FINISH SYSTEMEXTERIOR INSULATION &E.I.F.S.WD.W/WDW.W.C.V.C.T.U.N.O.TYP.T.B.STL.SPECS.R.T.RM.RFG.R.D.REQ'D.REINF.Q.T.P.T.PLAST.PT.O.C.NO.N.T.S.N.I.C.N.MIN.M.L.MTL.MECH.MAX.KNOCK OUTJOINTHOLLOW METALHARDWAREGYPSUM WALL BOARDGAUGEGALANIZEDFOUNDATIONFOOT OR FEETFOOTINGFLOORPLASTERFIRE EXTINGUISHERFINISHEXISTINGEXPANSION JOINTEXPANSIONEXISTINGELEVATIONDRINKING FOUNTAINDOWN SPOUTCONCRETE MASONRY UNITCONTROL JOINTCONCRETECOLUMNCHALK BOARDCERAMIC TILECARPETCEILINGBUILDINGBOTTOMBOTTOMBLOCKALUMINUMACOUSTICAL CEILING TILEK.O.JT.H.M.HDW.G.W.B.GA.GALV.FDN.FT.FTG.FLR.PLAS.F.E.FIN.EXST'G.E.J.EXP.EXIST.ELEV.D.F.D.S.C.M.U.C.J.CONC.COL.C.B.C.T.C.CLG.BLDG.BTM.BOTT.BLK.ALUM.A.C.T.ABBREVIATIONS:2-HOUR FLOOR-CEILING FIRE SEPARATION PER U.L. DETAIL J901III (B)II (B)II (A)BUILDING DATA :OCCUPANCY :ASSEMBLYMIXED OCCUPANCY :CONSTRUCTION TYPE :BUILDING HEIGHT:MEZZANINE :HIGH RISE :BUILDING CODE SUMMARY - BUSINESSEDUCATIONALMERCANTILEHAZARDOUSCOMMERCIAL PROJECTS:FACTORY-INDUSTRIALINSTITUTIONALRESIDENTIAL (R-1)UTILITY/ MISCELLANEOUSYESNOSEPARATION:I (A)I (B)III (A)IV (H.T.)YES NOMIXED CONSTRUCTION :ZONING DISTRICT:BASIC WIND SPEED:BUILDING RISK CATEGORY:WIND EXPOSURE:APPLICABLE INTERNAL PRESSURE COEFFICIENT:150 MPHIIC+/- .18 (ENCLOSED)ANALYTICAL METHODWINDS:(E) TOTAL SITE AREA:617.28 S.F.V (A)V (B)64'-0" ABOVE B.F.E. & 71'-6" ABOVE GRADE 5 - STORIES ABV. PARKINGYES NOYES NO "T" TOURIST (RFH)BASE FLOOD ELEVATION:"AE" ELE. 11'-0" + 2'-0" FREEBOARD =13'-0"SECOND FLOOR A/C AREA:THIRD FLOOR A/C AREA:FOURTH FLOOR A/C AREA:TOTAL A/C AREA:APPLICABLE CODES:EMEGENCY LIGHTING and EXIT SIGNAGEFIRE ALARMPANIC HARDWARELIFE SAFETY SYSTEM :YES NONOYES YES NOFIRE SPRINKLED:YES NOFIRE ALARM:YES NOGROUND FLOOR & EGRESS STAIR WALLS = 2-HOUR FIRE SEPARATION PER U.L. DETAIL U905SMOKE DETECTION SYSTEMSNOYES 12,755.50 S.F.48,553.58 S.F. (1.115 ACRES)WINDS APPLIED PER ASCE7-10, BUILDINGS OF ALL HEIGHTS6TH EDITION (2017) FLORIDA BUILDING CODE6TH EDITION (2017) FLORIDA BUILDING CODE (MECHANICAL)6TH EDITION (2017) FLORIDA BUILDING CODE (PLUMBING)6TH EDITION (2017) FLORIDA BUILDING CODE (ACCESSIBILITY)6TH EDITION (2017) FLORIDA BUILDING CODE (ENERGY)6TH EDITION (2017) FLORIDA FIRE PREVENTION CODENFPA 2015 NATIONAL ELECTRICAL CODE(NEC 2014)12,647.46 S.F.GROUND FLOOR A/C AREA:FIFTH FLOOR A/C AREA :INDEX OF DRAWINGSARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENTFLORIDA REGISTRATION NO. AR00050652325 ULMERTON ROAD, SUITE 21CLEARWATER, FLORIDA 33762TEL: (727) 327-1966 FAX: (727) 826-0968EMAIL: JACK@JABODZIAK.COMJOHN A. BODZIAKAIA, ARCHITECT, PASURSITE SURVEYSURENLARGED PART #1SURENLARGED PART #2SURENLARGED PART #3CVR-1COVERCVR-2RENDERINGSP-1.0ARCHITECTURAL SITE & LIGHTING PLANC-1CONSTRUCTION NOTESC-2CIVIL SITE PLANC-3HORIZONTAL CONTROLC-4PAVING, GRADING & DRAINAGE PLANC-5UTILITIES PLANSP-2.0LANDSCAPE PLANA-1.02nd FLOOR PLANA-2.03rd FLOOR PLANA-3.04th FLOOR PLANA-4.05th FLOOR PLANA-5.06th FLOOR PLANA-6.0ROOF TOP PLANA-7.0ELEVATIONSA-7.1ELEVATIONSA-7.2COLOR ELEVATIONSA-7.3COLOR ELEVATIONSA-8.0ENLARGED 1st FLOOR PLAN - KEY PLANA-8.1ENLARGED 1st FLOOR PLAN - BUILDINGA-8.2ENLARGED 1st FLOOR PLAN - MARINAA-8.3ENLARGED 1st FLOOR PLAN - PARKING LOTA-9.0ENLARGED UNITS FLOOR PLANSA-9.1ENLARGED UNITS FLOOR PLANSA-9.2ENLARGED UNITS FLOOR PLANSDAA-1.0CONCEPTUAL SITE PLANDAA-2.0BUILDING MASSING STUDYDAA-2.1BUILDING MASSING STUDYDAA-2.2BUILDING MASSING STUDYDAA-2.3BUILDING MASSING STUDYDAA-2.4RENDERINGPROPOSED PROJECT FOR:408 EAST SHORE DRIVEClearwater, Florida 33767SCOPE OF WORK:THESE DOCUMENTS ARE FOR THE CONSTRUCTION OF A NEW, 5-STORY PLUS ONEGROUND FLOOR LEVEL OF PARKING, TYPE II B FREE STANDING BUILDING LOCATED INTHE CITY OF CLEARWATER BEACH IN THE MARINA DISTRICT.THE PROPOSED USE WILL BE A TYPE R-1 TRANSIENT CONDO-HOTEL WITH 74 UNITS.THE BUILDING HAS POURED CONCRETE FLOORS AND COLUMNS, EXTERIORWALLS ARE MASONRY WITH STUCCO.THE CONSTRUCTION OF ALL ASPECTS OF THE BUILDING WILL CONFORM TO ALLCOUNTY, STATE, AND FEDERAL REGULATIONS AS REQUIRED.ALL WORK AS CONTEMPLATED WILL BE EXECUTED WITHIN THE APPLICABLE F.B.C. 2017SIXTH EDITION AND FEMA GUIDE LINES.Location ofProjectVicinity map (NTS)Location map (NTS)NORTH63,962.62 S.F.SIXTH FLOOR A/C AREA :1Gulf of MexicoMandalayChannelMandalayChannelCauseway Blvd.East Shore Dr.ClearwaterBayJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018CVR-112,647.46 S.F.12,647.46 S.F.12,647.46 S.F.Poinsettia Ave.1
JAB PROJECT #SHEETDRAWNDATESEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
RENDERING PROPOSED PROJECT FOR:408 EAST SHORE DRIVEClearwater, Florida 33767CSMay. 28, 19UPDATED ON2018-019DEC - 2018CVR-21
NEW 6" x 6" CONCRETECURB
WV
BFP
W
W
NEW 3'-0" HIGH LOW INTENSITY
"MUSHROOM DOME" DOWN LIGHT ON
A PHOTOCELL
NOTE:
1.ALL LIGHTING TO BE PROPERLY "TURTLE" SHIELDED IN
COMPLIANCE WITH LOCAL, STATE, AND FEDERAL
STATUTES PER SECTION 110-506 - LIGHTING INBEACH AREA.
2.ALL LIGHTS TO BE LED TECHNOLOGY.
NEW BUILDING EXTERIOR DOWN LIGHTWALL SCONCE ON A PHOTOCELL
= Backflow Preventor
= Cable Box
= Centerline
= Cleanout
= Decorative Light
= Drainage Manhole
= Fire Hydrant
= Gas Valve
= Grease Trap
= Guy Anchor
= Handicap
= Lightpole
= Mailbox
= Power Box
= Sanitary Manhole
= Sign
= Spot Elevation
= Telephone Box
= Utility Pole
= Water Meter
= Water Valve
= Well
GV
SYMBOL LEGEND:
= Solar Deck Light (LED)
= Solar Bollard Light (LED)
= Light Pole LED (Single Lamp)
= Light Pole LED (Double Lamp)
NOTE:
1.ALL LIGHTING TO BE PROPERLY "TURTLE" SHIELDED IN
COMPLIANCE WITH LOCAL, STATE, AND FEDERAL
STATUTES PER SECTION 110-506 - LIGHTING IN
BEACH AREA.
2.ALL LIGHTS TO BE LED TECHNOLOGY.H57H56H55H52H54H53vp2425VP23Hvp34vp42vp40vp38vp36vp26vp28vp30vp3243VP41VP39VP37VP35VP33VP31VP29VP27VP22H2VP4VP6VP8VP10VP12VP14VP16VP20VP1VP3VP5VP7VP9VP11VP13VP15VP17VP19VP18VP21H
vp31vp28vp37vp35vp33vp30vp36vp34vp32vp39vp38vp41vp42vp40H
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ELEV.ELEV.14'-0" SETBACKBOARDWALK
BOARDWALK 14'-0" SETBACKEAST SHORE DRIVEPOINSETTIA STREET
14'-0" SETBACK14'-0" SETBACKH
3
H
2
H45H46H48H47H44H43H23H22H21H20H
13
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12
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11
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7
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6
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4
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27
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PPP
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100'-0"115'-9"100'-0"115'-9"REQUIREDSETBACK5'-0"PROPOSEDSETBACK5'-012"REQUIREDSETBACK5'-0"REQUIRED&PROPOSEDSETBACK5'-0"REQUIRED& PROPOSEDSETBACK5'-0"FIREHYDRANT NEW STOPSIGN
NEW ACCESIBLE
PARKING SIGN
NEW ACCESIBLE
PARKING SIGN
NEW ACCESIBLE
PARKING SIGN
12'-0"5'-0"12'-0"18'-0"5'-0"NEW STOPSIGN CLEAR SIGHTTRIANGLE
1'-6"12'-0"5'-0"12'-0"18'-0"5'-0"6'-0"11'-11"16'-4"NEW 10'-0"SIDEWALK NEWBICYCLERACKS NEW STOPSIGN
24'-0"18'-0"9'-0"24'-0"5'-0"8'-3"21'-8"9'-0"2'-6"9'-0"18'-0"9'-0"78'-2"R15'-0"R5'-0"R3'-0"R3'-0"R20'-0"NEW TRUNCATEDWARNING DOMESON EACH SIDE OFNEW DRIVEWAY NEW TRUNCATEDWARNING DOMESON EACH SIDE OFNEW DRIVEWAYNEW PEDESTRIANCROSSWALK SIGN
NEW PEDESTRIANCROSSWALK SIGNBOARDWALK ACCESS24'-0"STORAGEROOM STORAGEROOM
9'-0"9'-0"18'-0"5'-0"8'-6"14'-3"14'-3"8'-6"3'-6"8'-5"5'-0"24'-0"18'-0"9'-0"9'-0"
9'-0"9'-0"9'-0"9'-0"9'-0"36'-0"STORAGE
ROOM
28'-4"16'-7"HANDICAP
ELECTRIC LIFT
STORAGEROOM
DROP-OFFAREA (VALET)
10'-0"9'-6"BUILDING LENGTH
229'-3"
CONCRETECANOPYABOVE ROOFABOVE
BUILDINGFOOTPRINT
BUILDING
ABOVE
BUILDINGABOVE
BUILDINGFOOTPRINT
13'-4"49'-9"
PLANTER
PLANTER
81'-7"30'-0"28'-3"2'-9"18'-0"85'-6"
2'-0"
9'-0"27'-0"27'-0"3'-6"27'-0"25'-10"2'-8"5'-0"8'-3"27'-0"18'-0"1'-6"18'-0"1'-6"18'-0"
18'-9"29'-9"6'-3"14'-5"14'-11"ACCESS TO
BOARDWALK
POOL DECK
POOL DECK20'-0"21'-0"R4'-0"11'-6"5'-0"8'-0"7'-0"22'-0"18'-5"
GREEN AREA
GREEN AREA
GREEN AREAGREEN AREAGREEN
AREA
GREEN AREA GREEN AREA GREEN AREA
42'-5"34'-1"
GREEN AREA GREEN AREA
FIREHYDRANT5'-0"GREEN AREA
REQUIRED
SETBACK
14'-0"
BUILDING
SETBACK
27'-9"
REQUIREDSETBACK0'-0"BUILDINGSETBACK5'-334"
REQUIRED
SETBACK
14'-0"
BUILDING
SETBACK
41'-034"20'-0"PARKING
SURFACE
SETBACK
5'-034"
CLEARWATER
HARBOR
35'-6"42'-8"98'-6"262'-214"20'-0"20'-0"30'-6"4'-0"30'-0"4'-0"31'-0"35'-0"4'-0"31'-0"4'-0"15'-6"4'-0"40'-0"61'-6"6'-0"31'-0"
40'-0"6'-0"40'-0"
13'-0"33'-0"40'-0"16'-6"5'-0"15'-0"20'-0"7'-0"17'-6"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"4'-0"16'-0"4'-0"33'-0"4'-0"33'-6"4'-0"192'-11"17'-712"20'-0"5'-0"20'-0"
5'-0"35'-6"
76'-0"
27'-0"37'-10"5'-0"34'-0"24'-0"99'-0"R5'-0"R5'-0"18'-0"5'-0"18'-0"R15'-0"R15'-0"5'-0"5'-0"LOBBY24'-10"58'-0"2'-914"GREEN
AREA
GREEN AREA
3'-0"9'-6"1'-6"
18'-0"
2'-1"
27'-0"2'-8"27'-0"1'-6"9'-0"17'-0"
GREEN AREA
16'-0"18'-0"
27'-0"
3'-6"57'-4"CABANAS
NEW BICYCLERACKS18'-4"
18'-0"3'-0"
20'-0"20'-0"20'-0"20'-0"20'-0"10'-0"14'-9"NEW TRUNCATEDWARNING DOMESON EACH SIDE OFNEW DRIVEWAY GREEN AREAGREEN AREAGREEN AREA GREEN AREA GREEN AREA GREEN AREAGREEN AREA9'-0"16'-0"9'-0"18'-0"GREEN AREA 20'-0"9'-6"24'-0"18'-0"DUMPSTER
AREA
GREEN AREA
177'-03 4"30'-5"117'-414"
20'-0"20'-0"20'-0"20'-0"15'-11"20'-0"20'-0"9'-0"18'-0"
NO BOAT
SLIP
NO BOAT
SLIPGREEN AREARAMP RAMP
15'-0"15'-0"15'-0
"15'-0"
GREEN
AREA
TRASH
RECEP.
BENCH
BENCH BENCHTRASHRECEP.BENCHFOUNTAINTRASHRECEP.
BENCH
BENCH TRASH
RECEP.
BENCH
BENCH TRASH
RECEP.
BENCH
TRASHRECEP.
TRASHRECEP.
BENCHBENCH
BENCH
BENCH
EXISTING DOCK
TO BE REMOVED
PARKING
SURFACE
SETBACK
16'-3"
EAST SHORE DR. LANE LIMIT EAST SHORE DR. LANE LIMIT
GREEN
AREA
BOARDWALK ACCESSCONCRETECROSSWALK CONCRETECROSSWALKCONCRETECROSSWALK CONCRETECROSSWALK NEW TRUNCATEDWARNING DOMESON EACH SIDE OFNEW DRIVEWAYNEW TRUNCATEDWARNING DOMESON EACH SIDE OFNEW DRIVEWAYNEW TRUNCATEDWARNING DOMESON EACH SIDE OFNEW DRIVEWAYPEDESTRIANCROSSWALKSIGN W/ FLASHINGLIGHTS PEDESTRIANCROSSWALKSIGN W/ FLASHINGLIGHTS"ENTRYONLY"SIGN "ENTRY ONLY"SIGN "EXIT ONLY"SIGN "EXIT ONLY"SIGN1'-0"10'-0"10'-0"NEW 10'-0"SIDEWALK1'-0"10'-0"6'-0"1'-0"10'-0"1'-6"
2'-0" PARKING
OVERHANG2'-0"16'-0"18'-0"PARKINGSURFACE
SETBACK
5'-214"
16'-0"18'-0"RAMP RAMP 20'-0"NEW 10'-0"SIDEWALK NEW 10'-0"SIDEWALK
18'-0"27'-0"8'-4"NEW 10'-0"SIDEWALK NEW 10'-0"SIDEWALK 1'-0"10'-0"1'-0"10'-0"BENCHTRASHRECEP.NEW 5'-0"VINYL FENCENEW 5'-0"VINYL FENCE
NEW 5'-0"VINYL FENCE
NEW 5'-0"
VINYL FENCE
R15'-0"R15'-0"PROPOSEDSETBACK5'-0"9'-0"18'-0"18'-0"9'-0"104'-0"18'-0"8'-6"3'-0"GREEN AREA 89'-4"
SEAWALL
SEAWALL
SEAWALL
SEAWALL1'-0"10'-0"NEW 10'-0"SIDEWALK5'-0"3'-0"3'-0"HANGING
ALUM.
LOUVER
6'-0" VINYLFENCE
LOUVER
PERGOLA &
LOUVERS
PERGOLA &LOUVERS
1'-6"1'-6"PLANTER BOX
PLANTER BOX
PLANTER BOX3'-4"HANGING
ALUM.
LOUVER
HANGINGALUM.LOUVER HANGINGALUM.LOUVER HANGINGALUM.LOUVER
LOUVER LOUVER LOUVER
ALUM.LOUVER
ALUM.
LOUVER
ALUM.LOUVER
LOUVER
CLEARSIGHTTRIANGLECLEARSIGHTTRIANGLECLEARSIGHTTRIANGLE CLEARSIGHTTRIANGLECLEARSIGHTTRIANGLE CLEARSIGHTTRIANGLE CLEAR
SIGHT
TRIANGLE
CLEAR
SIGHT
TRIANGLE
CLEARSIGHTTRIANGLE 63'-0"PERGOLA &
LOUVERS
PERGOLA &
LOUVERS20'-0"20'-0"20'-0"20'-0"
24" (H)PLANTER
PLANTER BOX
PLANTER BOX
PLANTER BOX
PLANTER BOX
PLANTER BOXPLANTER BOX
PLANTER BOX00
P
H
Indicates Boat Slip number
Public Boat Slip.........
Hotel Boat Slip.........
22 Boat Slip
35 Boat Slip
Total 57 Boat Slip
Provided:
Required:
1 vehicular prkg. sp. per 2 Public boat slips
MARINA BOAT SLIPS & PARKING
Marina vehicular prkg. sp. ..11 Parkg. Spaces00
H
00
VP
00
H
PARKING LEGEND
REGULAR PARKING SPACE FOR
VALET PARKING USE
REGULAR PARKING SPACE
HANDICAP PARKING SPACE
SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.1SP-1.0SCALE: 1"=20'ARCHITECTURAL SITE AND LIGHTING PLANNORTH
2SP-1.0 N.T.S.BICYCLE RACK (2 BIKES)
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
ARCHITECTURAL SITE & LIGHTING PLAN
3SP-1.1 SCALE: 1" = 1'-0"CONCRET CURB DETAIL
4
SP-1.1 SCALE: N.T.S.
SILK FENCE DETAIL
JAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018SP-1.04SP-1.0 N.T.S.BENCH DETAIL (TYP.)
5
SP-1.0 N.T.S.
TRASH RECEPTACLES (TYP.)
1 1111
SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
CONSTRUCTION NOTESJAB PROJECT #SHEETDRAWNDATESKApr. 12, 19UPDATED ON2018-019DEC - 2018C-1PATRICIA P. MONTECKI
FL NO. 54894
DATE:
THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY
PATRICIA P. MONTECKI, P.E. ON APRIL 12, 2019
PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED
AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY
ELECTRONIC COPIES.
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ELEV.ELEV.
18'-0" SETBACK
18'-0" SETBACK 18'-0" SETBACK18'-0" SETB
A
C
K
5'-0" SETBACK5'-0" SETBACK
14'-0" SETBACKBOARDWALK
BOARDWALK 14'-0" SETBACK18'-0" SETBA
C
K
EAST SHORE DRIVEPOINSETTIA STREET
14'-0" SETBACK14'-0" SETBACKvp42vp43vp23vp32vp22vp33vp31vp34vp30vp35vp36vp37vp38vp39vp40vp41vp29H
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H
4
1 2 3 4 5 6 7 8 9 10 11 vp14vp13vp15vp16vp17vp18vp19vp20CLEAR SIGHTTRIANGLE CLEAR SIGHTTRIANGLE100'-0"115'-9"100'-0"115'-9"REQUIREDSETBACK5'-0"PROPOSEDSETBACK5'-012"REQUIREDSETBACK5'-0"PROPOSEDSETBACK5'-734"REQUIRED&PROPOSEDSETBACK5'-0"REQUIRED& PROPOSEDSETBACK5'-0"FIREHYDRANT NEW STOPSIGN
NEW ACCESIBLE
PARKING SIGN
NEW ACCESIBLE
PARKING SIGN
NEW ACCESIBLE
PARKING SIGN
12'-0"5'-0"12'-0"18'-0"5'-0"CLEAR SIGHTTRIANGLE NEW STOPSIGN CLEAR SIGHTTRIANGLE5'-0"1'-6"12'-0"5'-0"12'-0"18'-0"5'-0"6'-0"11'-11"16'-4"5'-0"NEW 5'-0" SIDEWALK NEW 5'-0" SIDEWALK NEWBICYCLERACKS NEW STOPSIGN
24'-0"18'-0"9'-0"24'-0"5'-0"8'-3"21'-8"27'-0"2'-6"9'-0"18'-0"9'-0"137'-4"R15'-0"R5'-0"R3'-0"R3'-0"R20'-0"NEW TRUNCATEDWARNING DOMESON EACH SIDE OFNEW DRIVEWAY NEW TRUNCATEDWARNING DOMESON EACH SIDE OFNEW DRIVEWAYNEW PEDESTRIANCROSSWALK SIGN
NEW PEDESTRIAN
CROSSWALK SIGN
BOARDWALK ACCESS24'-0"NEW CROSSWALKSTRIPING NEWCROSSWALKSTRIPINGSTORAGEROOMSTORAGEROOM
9'-0"9'-0"18'-0"5'-0"10'-0"14'-3"14'-3"10'-0"5'-0"8'-5"5'-0"5'-0"24'-0"18'-0"9'-0"9'-0"
9'-0"9'-0"9'-0"9'-0"9'-0"18'-0"18'-0"STORAGE
ROOM
28'-4"16'-7"HANDICAP
ELECTRIC LIFT
STORAGEROOM
DROP-OFFAREA (VALET)
10'-0"12'-6"18'-0"
276'-9"
ROOFABOVE ROOFABOVE
BUILDINGABOVE
BUILDING
ABOVE
BUILDINGABOVE
BUILDINGABOVE
13'-4"49'-9"
PLANTER
PLANTER
81'-7"30'-0"28'-5"3'-1"18'-0"85'-6"
2'-0"
9'-0"27'-0"27'-0"3'-6"27'-0"25'-10"2'-8"5'-0"8'-3"27'-0"18'-0"1'-6"18'-0"1'-6"18'-0"
18'-9"29'-9"6'-3"14'-5"14'-11"ACCESS TO
BOARDWALK
POOL DECK
POOL DECK20'-0"21'-0"R4'-0"11'-6"5'-0"8'-0"7'-0"22'-0"18'-5"
GREEN AREA
GREEN AREA
GREEN AREAGREEN AREAGREENAREA
GREEN AREA GREEN AREA GREEN AREA
GREENAREA42'-5"34'-1"
GREEN AREA
GREEN AREAGREEN AREA GREEN AREA
FIREHYDRANT17'-10"19'-512"5'-0"GREEN AREA
REQUIRED
SETBACK
14'-0"
BUILDING
SETBACK
27'-9"
REQUIREDSETBACK0'-0"BUILDINGSETBACK5'-334"
REQUIRED
SETBACK
14'-0"
BUILDING
SETBACK
41'-034"
REQUIRED
SETBACK
18'-0"
BUILDING
SETBACK
18'-034"
CLEAR SIGHTTRIANGLE CLEAR SIGHTTRIANGLE20'-0"CLEAR SIGHT
TRIANGLE
CLEAR SIGHT
TRIANGLE
DRIVEWAY
SETBACK
5'-034"
CLEARWATER
HARBOR
1
2
3
4
5
6
7
8
9
10
11
12
13 14 15 16 17 18 19
30
29
28
27
26
25
24
23
22
21
20
1
2
3
4
5
6
7
8
9
10
11
12
13
26
25
24
23
22
21
20
19
18
17
16
15
14
27
35'-6"42'-8"98'-6"262'-214"20'-0"20'-0"30'-6"4'-0"30'-0"4'-0"31'-0"35'-0"4'-0"31'-0"4'-0"15'-6"4'-0"40'-0"61'-6"6'-0"31'-0"
40'-0"6'-0"40'-0"
13'-0"33'-0"40'-0"16'-6"5'-0"15'-0"20'-0"7'-0"17'-6"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"4'-0"16'-0"4'-0"33'-0"4'-0"33'-6"4'-0"192'-11"17'-712"20'-0"5'-0"20'-0"
5'-0"35'-6"
76'-0"
48'-0"37'-10"102'-0"5'-1134"32'-0"24'-0"32'-0"5'-412"5'-412"88'-0"5'-1134"32'-0"24'-0"32'-0"5'-412"R15'-0"R15'-0"94'-0"R5'-0"R5'-0"18'-0"5'-0"18'-0"R15'-0"R15'-0"5'-0"5'-0"LOBBY24'-10"58'-0"2'-914"GREEN
AREA
GREEN AREA
3'-0"9'-6"1'-6"
18'-0"
2'-1"
27'-0"2'-8"27'-0"1'-6"9'-0"17'-0"5'-034"
REQUIRED
SETBACK
18'-0"
GREEN AREA
16'-0"18'-0"
26'-6"
3'-6"57'-4"CABANAS
NEW BICYCLERACKS18'-4"
18'-0"3'-0"
P
H
P
P
P
P
PPP
P
P
P
P
H
H
H
H
H
H
H H
H
H
H
H
H
H
H
H
H
H
H
H
20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"10'-0"14'-9"NEW TRUNCATEDWARNING DOMESON EACH SIDE OFNEW DRIVEWAY 20'-0"20'-0"20'-0"20'-0"GREEN AREAGREEN AREAGREEN AREA GREEN AREA GREEN AREA GREEN AREAGREEN AREA8'-6"16'-0"8'-6"16'-0"8'-6"16'-0"GREEN AREA
30'-314"11'-6"27'-0"18'-0"DUMPSTER
AREA
GREEN AREA
CLEAR SIGHT
TRIANGLE
177'-03 4"30'-5"117'-414"
20'-0"20'-0"20'-0"20'-0"15'-11"
CLEAR SIGHT
TRIANGLE 20'-0"20'-0"9'-0"18'-0"
NO BOAT
SLIP
NO BOAT
SLIPGREEN AREARAMP RAMP
15'-0"15'-0"15'-0
"15'-0"
GREEN
AREA
MARINA
SEATING
SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.1C-1SCALE: 1"=20'CIVIL SITE PLANNORTH
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
CIVIL SITE PLANJAB PROJECT #SHEETDRAWNDATECSApr. 12, 19UPDATED ON2018-019DEC - 2018C-2DATE:
FL NO. 54894
PATRICIA P. MONTECKI
ELEV.
ELEV.
BOARDWALK
BOARDWALK vpvpvpvpvpvpvpvpvpvp6vpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvp12vp1211HH
15811HH
ROOF ABOVE
2nd FLOOR ABOVE
2nd FLOOR ABOVE
2nd FLOOR ABOVE
2nd FLOOR ABOVE
2nd FLOOR ABOVE 2nd FLOOR ABOVE
2nd FLOOR ABOVE
ROOF ABOVE
SEA WALL
SEA WALL
SEA WALL
WHEELCHAIR LIFT
POOL
LOBBY
POOL
DECK
CABANAS
JAC.MARINA BOARDWALK ACCESSMARINA SEATING
STORAGESTORAGE
SIDEWALK
SIDEWALK
SIDEWALK
BICYCLE RACK(5 BIKES)BICYCLE RACK(5 BIKES)BICYCLE RACK(5 BIKES)BICYCLE RACK(5 BIKES)BICYCLE RACK(5 BIKES)BICYCLE RACK(5 BIKES)
1
1 27 BIKERACKBIKERACKBIKERACKBIKERACKTIE INTO EXIST. MH ATELEV=1.2548 LF 6" PVCSS @1%MHRIM=5.20IE=1.73(W)IE=1.83(S)29 LF 6" PVCSS @1%DUMPSTERAREASEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
HORIZONTAL CONTROLJAB PROJECT #SHEETDRAWNDATESKApr. 12, 19UPDATED ON2018-019DEC - 2018C-3PATRICIA P. MONTECKI
FL NO. 54894
DATE:
THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY
PATRICIA P. MONTECKI, P.E. ON APRIL 12, 2019
PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED
AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY
ELECTRONIC COPIES.
ELEV.
ELEV.
BOARDWALK
BOARDWALK vpvpvpvpvpvpvpvpvpvp6vpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvpvp12vp12HH
15811HH
ROOF ABOVE
2nd FLOOR ABOVE
2nd FLOOR ABOVE
2nd FLOOR ABOVE
2nd FLOOR ABOVE 2nd FLOOR ABOVE
2nd FLOOR ABOVE
SEA WALL
SEA WALL
SEA WALL
WHEELCHAIR LIFT
POOL
LOBBY
POOL
DECK
CABANAS
JAC.
MARINA SEATING
STORAGESTORAGE
SIDEWALK
SIDEWALK
SIDEWALK
BICYCLE RACK(5 BIKES)BICYCLE RACK(5 BIKES)BICYCLE RACK(5 BIKES)BICYCLE RACK(5 BIKES)BICYCLE RACK(5 BIKES)BICYCLE RACK(5 BIKES)
1
1 27 BIKERACKBIKERACKBIKERACKBIKERACKMEET & MATCHEXIST. GRADEMEET & MATCHEXIST. GRADEMEET & MATCHEXIST. GRADETIE INTO EXIST. MH ATELEV=1.2548 LF 6" PVCSS @1%MHRIM=5.20IE=1.73(W)IE=1.83(S)29 LF 6" PVCSS @1%DUMPSTERAREASEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
PAVING, GRADING & DRAINAGE PLANJAB PROJECT #SHEETDRAWNDATESKApr. 12, 19UPDATED ON2018-019DEC - 2018C-4PATRICIA P. MONTECKI
FL NO. 54894
DATE:
THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY
PATRICIA P. MONTECKI, P.E. ON APRIL 12, 2019
PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED
AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY
ELECTRONIC COPIES.
ELEV.
ELEV.
BOARDWALK
BOARDWALK
ROOF ABOVE
2nd FLOOR ABOVE
2nd FLOOR ABOVE
SEA WALL
SEA WALL
SEA WALL
LOBBY
CABANAS
MARINA SEATING
STORAGESTORAGE
SIDEWALK
SIDEWALK
SIDEWALK
BICYCLE RACK(5 BIKES)BICYCLE RACK(5 BIKES)
1
2 30
1 27 TIE INTO EXIST. MH ATELEV=1.2548 LF 6" PVCSS @1%MHRIM=5.20IE=1.73(W)IE=1.83(S)29 LF 6" PVCSS @1%SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
UTILITIES PLANJAB PROJECT #SHEETDRAWNDATESKApr. 12, 19UPDATED ON2018-019DEC - 2018C-5PATRICIA P. MONTECKI
FL NO. 54894
DATE:
THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY
PATRICIA P. MONTECKI, P.E. ON APRIL 12, 2019
PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED
AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY
ELECTRONIC COPIES.
TYPICALSEE PLANTING DETAILSIMPORTED TOPSOILSEE SPECIFICATIONSIMPORTED BARK MULCH30" TYPICALTREE OR SHRUB ROOTBALL WIDTH PER PLANS MPSPCIYCMVASODSBVO SABAL PALM TREE"SOD" ST. AUGUSTINEVARIEGATED ASIAN JASMINEYAUPON"CM" - CREPE MYRTLELEGEND:CANARY ISLAND DATE PALM TREEMEDJOOL PALM TREESILVER BUTTONWOODEXISTING TREE TO BE REMOVEDSURVEY TREE LEGENDVIBURNUMSH57
H56H55H52H54H53vp2425VP23Hvp34vp42vp40vp38vp36vp26vp28vp30vp3243VP41VP39VP37VP35VP33VP31VP29VP27VP22H2VP4VP6VP8VP10VP12VP14VP16VP20VP1VP3VP5VP7VP9VP11VP13VP15VP17VP19VP18VP21H
vp31vp28vp37vp35vp33vp30vp36vp34vp32vp39vp38vp41vp42vp40H
10
H
9
H
8
vpvpH19H18H17H49H51H50H26H
16
H
15
H
14
H25H24H
1
1 2 3 4 5 7 9 10
CC
1 2 3
4
5
7
9
10
6
6
8
8
DD
BB
AA
1
2
345678
15
14
131211109
16
12345678 151413121110916 11
11
ELEV.ELEV.14'-0" SETBACKBOARDWALK
BOARDWALK 14'-0" SETBACKEAST SHORE DRIVEPOINSETTIA STREET
14'-0" SETBACK14'-0" SETBACKH
3
H
2
H45H46H48H47H44H43H23H22H21H20H
13
H
12
H
11
H
7
H
6
H
5
H
4
1 2 3 4 5 6 7 8 9 10 11 272912 13 14 15 16
Y YYY
Y
Y
Y
Y
Y
YVA
VA VA VA VA
VAVAVASOD
SOD
SOD
SOD
SOD
SODSODVASODYY
SOD
SOD
SOD
1
2
3
4
5
6
7
8
9
10
11
12
13 14 15 16 17 18 19
30
29
28
27
26
25
24
23
22
21
20
1
2
3
4
5
6
7
8
9
10
11
12
13
26
25
24
23
22
21
20
19
18
17
16
15
14
27
P
H
P
P
P
P
PPP
P
P
P
P
H
H
H
H
H
H
H H
H
H
H
H
H
H
H
H
H
H
H
H
MP
MP
SP
SP
SP
MP
MP
MP
MP
MPMP
CM
CM
CM
MP MPMPMPSB
SB
SB
SB
SB
SB
SB SBSB
SB
SB
SB
SB
SB
SB
SB SB SB
SB
SB
SBSB SBSBYYYYVAVAVAVAVAVAYYSOD
SOD
SOD
SOD
SOD
SB
VA
Y
YSOD
VA
Y
Y
VO
VO
VO
Y
Y
Y
SOD
SOD
SB
SB
SOD
VLBA #1
VLBA #2
VLBA #3
VLBA #4
VLBA #1 CLEARSIGHTTRIANGLE CLEARSIGHTTRIANGLECLEARSIGHTTRIANGLE
36" (H)PLANTER
24" (H)PLANTER 24" (H)PLANTERCLEARSIGHTTRIANGLECLEARSIGHTTRIANGLE CLEARSIGHTTRIANGLE CLEAR
SIGHT
TRIANGLE
CLEARSIGHTTRIANGLE
CLEARSIGHTTRIANGLE
FOUNTAIN
24" (H)
PLANTER
36" (H)
PLANTER
SODVAVA CLEARSIGHTTRIANGLE
Y
VLBA #1VLBA #1 VLBA #1
VLBA #4
VLBA #4 VLBA #4
VLBA #4
VLBA #4
VLBA #4
VLBA #5
VLBA #5
VLBA #5
SB SB SBVAVASBVAVAVA
24" (H)
PLANTER
24" (H)PLANTER
24" (H)
PLANTER
Y YMP BACKFILL MIXBACKFILL MIXFINISH GRADEPUDDLE AND SETTLECONTAINER DIAMETERDEPTH1 1/2 TIMESCONTAINER24" MIN.2 TIMES
OR MINIMUM 18"-24" WIDER
GUY WIRE SIZES:#12 - 15 TO 25 GAL. TREES#9 - FIELD STOCK TREESPLANTING HOLEREBAR STAKE SIZES:#4 X 2' - 15 TO 25 GAL. TREES#7 X 3' - FIELD STOCKINSTALL TURNBUCKLES FORFIELD STOCK ONLYLEVEL W/ SURFACE OFINSTALL TOP OF ROOT MASS
2 TIMESCONTAINERDEPTH
CONTAINER DIAMETER
THAN DIAMETER OF ROOT BALL1 1/2 TIMESFINISH GRADE
BACKFILL MIX
PUDDLE ANDSETTLE BACKFILL
RUBBER TREE TIEGALV. GUY WIRESURVEYOR'S FLAGGINGTAPE - EA. WIRETURNBUCKLE
REBAR STAKEBELOW GRADE
MIX
SLOPED NOTCOMPACTED
MP
SP
CM
VA
Y
SOD
SB
VO
PLANT MATERIAL SCHEDULE:
QTY.CODE BOTANICAL NAME COMMON NAME SPECS.
ILEX VOMITORIA
PHOENIX DACTYLIFERA
MEDJOOL MEDJOOL PALMS 40'-50' H x10'-15' W13
TRACHELOSPERUM
ASIATICUM VARIEGATED
VARIEGATED ASIAN
JASMINE
1 GAL.,
10"-12" SPR,
DENSE
3 LAGERSTROEMIA INDICA CREPE MYRTLE 3 GAL/2" DIA
8'-10' H
218
ST. AUGUSTINE
FLORATUM
ST. AUGUSTIN
SOD
5273
sq.ft.
18"-24" HGT
3 GAL. PLANTED
@ 3' O.C.SHADE /ORNAMENTAL TREESSHRUBS / HEDGESGROUNDCOVERCHARACTERISTICS:
N-NATIVE, F-FLOWERING, E-EVERGREEN, D-DECIDUOS
ALL TREES AND BASE PLANTS REQUIRE MULCH AT PLANTING OVER THE ROOT ZONE.
F,D
SABAL PALMSSABAL PALMETTO3
2,222
sq.ft.
40'-50' H x10'-15' W
SILVER
BUTTONWOODCONOCARPUS ERECTUS 8'-10' H x20-40' W27
TYPE
VIBURNUM
ODORATISSIMUM VIBURNUMS18
4' TO 6' HGT
3 GAL. PLANTED
@ 3' TO 4' O.C.
YAUPON
GENERAL LANDSCAPE NOTES:
1.ALL PLANT MATERIALS TO BE FLORIDA #1 OR BETTER QUALITY, INSTALLED TO HIGHEST NURSERY STANDARDS.
2.MULCH TO BE "FLORAMULCH" AVAILABLE AT GOMULCH.COM OR 866.466.8524 / 866.GO.MULCH. MULCH SHALL BE INSTALLED TO A MINIMUM OF 3" THICK IN ALL PLANTING AREAS.
3.SOD TO BE 95% WEED FREE: ST. AUGUSTINE FLORATAM.
SOD TO BE INSTALLED WITH TIGHT JOINTS, ROLLED AND FERTILIZED AT TIME OF INSTALLATION. ALL AREAS OF THE PROJECT SITE DISTURBED DURING CONSTRUCTION SHALL BE SODDED
UNLESS SPECIFICALLY LABELED OTHERWISE. ALL AREAS WITHIN THE PROJECT LIMITS SHALL BE PROVIDED WITH SOD OR OTHER SPECIFIED GROUNDCOVER.
4.ALL DIMENSIONS TO BE FIELD CHECKED BY THE LANDSCAPE CONTRACTOR PRIOR TO CONSTRUCTION, WITH ANY DISCREPANCIES REPORTED IMMEDIATELY TO THE LANDSCAPE ARCHITECT.
5.ALL MATERIALS MUST BE AS SPECIFIED ON THE LANDSCAPE PLAN. IF MATERIALS OR LABOR DO NOT ADHERE TO SPECIFICATIONS, THEY WILL BE REJECTED BY THE LANDSCAPE ARCHITECT
WITH PROPER INSTALLATION CARRIED OUT BY THE LANDSCAPE CONTRACTOR AT NO ADDITIONAL COST.
6.NO SUBSTITUTIONS OR CHANGES OF ANY KIND WILL BE MADE AT TIME OF BIDDING, SO AS TO PROVIDE FOR EQUAL AND FAIR COMPARISONS.
7.ALL PERMITS NECESSARY ARE TO BE PROVIDED BY THE INSTALLING CONTRACTOR UNLESS OTHERWISE SPECIFICALLY STATED IN THE SPECIFICATIONS.
8.NO CONTRACTOR IDENTIFICATION SIGNS SHALL BE PERMITTED ON THE PROJECT.
9.ALL QUESTIONS CONCERNING THE PLANS AND SPECIFICATIONS ARE TO BE DIRECTED TO THE ARCHITECT.
10.CAREFULLY REVIEW THE LANDSCAPE SPECIFICATIONS. THE INSTALLING CONTRACTOR WILL BE HELD RESPONSIBLE FOR ALL ITEMS CONTAINED THEREIN.
11.ALL PLANT MATERIAL SHALL BE PLANTED WITH "TERRA-SORB AG", IN ACCORDANCE WITH THE MANUFACTURER'S RECOMMENDATIONS FOR THE RATE OF APPLICATION.
12.THE CONTRACTOR SHALL BE RESPONSIBLE TO PROVIDE STORM WATER POLLUTION PREVENTION PLANS AND APPROPRIATE CONSTRUCTION SITE RUNOFF CONTROLS TO MEET EPA'S
NATURAL POLLUTANT DISCHARGE ELIMINATION SYSTEM RULE ON CONSTRUCTION SITES WHERE MORE THAN ONE ACRE OF LAND IS DISTURBED.
13.SEC. 106-36. - XERISCAPE REQUIREMENTS.
THE XERISCAPE DESIGN PRINCIPLE OF PLANT SELECTION AND PLACEMENT BASED UPON FUNCTION, WATER REQUIREMENTS AND SUITABLE ENVIRONMENTAL EXPOSURE OF PLANT
MATERIALS SHALL BE USED IN ALL VEHICULAR-USE AREAS. IN ADDITION, THE FOLLOWING XERISCAPE TECHNIQUES SHALL BE REQUIRED:
1. FIFTY PERCENT OF THE PLANTS USED IN ALL VEHICULAR-USE AREAS LANDSCAPE DESIGNS SHALL BE DROUGHT TOLERANT AND LOCATED IN GROUPINGS ACCORDING TO WATER
REQUIREMENTS.
2. SEVENTY-FIVE PERCENT OF THE PLANTS USED IN ALL VEHICULAR-USE AREA LANDSCAPE DESIGNS SHALL BE A COMBINATION OF NATIVE AND DROUGHT TOLERANT.
3. ALL PLANTINGS SHALL BE GROUPED IN ZONES ACCORDING TO WATER REQUIREMENTS AND SHALL BE IRRIGATED IN ZONES SEPARATING HIGH WATER USE LAWN AREA FROM
DROUGHT TOLERANT ZONES.
4. ALL IRRIGATION SYSTEMS SHALL BE AUTOMATIC WITH CYCLING CAPACITY AND SHALL BE DESIGNED TO AVOID IRRIGATION OF UNPLANTED SURFACES.
14. SEC. 106-40. - SCREENING OF BACKFLOW PREVENTERS.
BACKFLOW PREVENTERS SHALL BE SCREENED BY DENSE EVERGREEN SHRUBBERY A MINIMUM OF 30 INCHES IN HEIGHT, PLANTED TWO FEET ON CENTER. SUCH SHRUBBERY SHALL BE
PLANTED FAR ENOUGH AWAY FROM THE UNIT SO AS TO PROVIDE A MINIMUM OF A THREE-FOOT CLEARED AREA ON THE TWO SIDES OF THE UNIT FOR MAINTENANCE PURPOSES.
15. SEC. 106-42. - SEA OATS / SAND DUNES.
THE REMOVAL OR RELOCATION OF SEA OATS OR SAND DUNES ON ANY PROPERTY LANDWARD OF THE COUNTY COASTAL CONSTRUCTION CONTROL LINE WILL BE COORDINATED WITH
THE BUILDING AND ZONING DIRECTOR PRIOR TO THE START OF WORK.
16. SECTION 110-670 - LANDSCAPING / GREEN AREA
(A) ONE OF THE PURPOSES OF THE DEVELOPMENT CONTROLS IS TO ENCOURAGE THE PROVISION OF ADEQUATE LANDSCAPING/GREEN AREA IN R-3 ZONES WEST OF GULF BOULEVARD.
A MINIMUM OF TEN PERCENT OF THAT PORTION OF THE LOT LOCATED EAST OF THE COUNTY COASTAL CONSTRUCTION CONTROL LINE AS ESTABLISHED BY THE STATE SHALL BE
DESIGNATED FOR AND MAINTAINED AS LANDSCAPED GREEN AREA IN SIDE AND FRONT YARDS.
(B) IN R-3 ZONES WEST OF GULF BOULEVARD, THE GREEN AREA IN SIDE YARDS SHALL PROVIDE A CLEAR "VIEW AREA" BETWEEN THREE FEET AND TEN FEET IN HEIGHT; I.E. BUSHES OR
SHRUBS SHALL NOT EXCEED THREE FEET IN HEIGHT AND TREES SHALL BE TRIMMED BELOW TEN FEET IN HEIGHT. SUCH LANDSCAPED AREAS MAY INCLUDE PASSIVE RECREATION FACILITIES
PROVIDED, HOWEVER, THAT THE "VIEW AREA" IS NOT OBSTRUCTED.
(C) IN ALL ZONES EXCEPT R-1, ALL OFF-STREET PARKING AREAS NOT CONTAINED WITHIN THE BUILDING STRUCTURE SHALL HAVE A MINIMUM OF TEN PERCENT LANDSCAPED GREEN AREA.
(D) ALL LANDSCAPED AREAS SHALL BE PROVIDED WITH AN ADEQUATE WATER SUPPLY.
17. ADD THE FOLLOWING NOTE TO THE LANDSCAPE PLANS, "WHEN AN ACCESS WAY INTERSECTS A PUBLIC RIGHT-OF-WAY OR OTHER ACCESS WAY, OR WHEN THE SUBJECT PROPERTY ABUTS
THE INTERSECTION OF TWO OR MORE PUBLIC RIGHT-OF-WAYS, ALL LANDSCAPING WITHIN THE TRIANGULAR AREAS DESCRIBED AS [OR] REFERRED TO AS THE "CROSS-VISIBILITY AREA,"
SHALL PROVIDE UNOBSTRUCTED CROSS-VISIBILITY AT A LEVEL BETWEEN 36 INCHES AND EIGHT FEET. TREES AND PLANT MATERIAL TRIMMED IN SUCH A MANNER THAT CROSS VISIBILITY
IS NOT HINDERED WILL BE ALLOWED, PROVIDED THEY ARE LOCATED SO AS NOT TO CREATE A TRAFFIC HAZARD, AS DETERMINED BY THE CITY.
SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.1SP-2.0SCALE: 1"=20'LANDSCAPE PLANNORTH
2SP-2.0 SCALE: N.T.S.PLANTER ISLAND (TYP.)3SP-2.0 SCALE: N.T.S.SHRUB PLANTING (TYP.)
4
SP-2.0 SCALE: N.T.S.
TREE GUYING (TYP. DETAIL)
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
LANDSCAPE PLANJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018SP-2.01
123456712345678910
11
12
13
1415
16123457910CC1234579106688DDBBAA12345678151413121110916123456781514131211109161111ELEV.ELEV.14'-0" SETBACK
BOARDWALKBOARDWALK14'-0" SETBACK EAST SHORE DRIVE14'-0" SETBACK
14'-0" SETBACK12
46812133579101415COFFICELOBBYHALLHALL32'-9"85'-3"101'-6"10'-0"17'-9"40'-6"16'-9"10'-0"9'-9"56'-0"5'-0"14'-9"30'-0"12'-3"3'-0"19'-9"3'-0"2'-6"9'-9"30'-0"14'-9"10'-0"15'-0"22'-0"42'-10"14'-5"15'-0"34'-2"15'-0"30'-0"15'-0"15'-0"15'-0"15'-0"22'-0"95'-0"229'-3"5'-6"9'-6"1'-0"4'-0"6'-0"
3'-0"
7'-0"
2'-6"
2'-6"9'-0"
11'-6"
3'-0"
3'-0"
1'-6"
2'-6"
5'-0"5'-0"
2'-0"
3'-0"
3'-0"
3'-0"
3'-0"
2'-0"
3'-0"5'-0"5'-0"5'-0"KIT.LIVINGBALCONYM.BDR.BATHR.HALLHALLM.BDR.M.BATHR.LIVINGKIT.BATHR.BDR.BALCONYM.BDR.M.BATHR.LIVINGKIT.BATHR.BDR.BALCONYM.BDR.LIVINGM.BATHR.BDR.BATHR.KIT.BALCONYM.BDR.LIVINGM.BATHR.BDR.BATHR.KIT.BALCONYM.BDR.BDR.LIVINGDININGKIT.BATHR.M.BATHR.W/DW/DW/DW/DW/DM.BDR.BDR.LIVINGKIT.BATHR.M.BATHR.W/DLIVINGM.BATHR.BDR.BATHR.KIT.W/DM.BDR.BALCONYBALCONYBALCONYW/DW/DW/DKIT.BATHR.BDR.M.BATHR.M.BDR.LIVINGBALCONYKIT.BATHR.BDR.M.BATHR.M.BDR.LIVINGBALCONYBATHR.OFFICECLUB ROOMBDR.BATHR.KIT.LIVINGM.BDR.BALCONYM.BATHR.M.BDR.M.BATHR.BATHR.LIVINGKIT.LIVINGBALCONYBALCONYHALLLIVING/DENBATHR.KIT.M.BATHR.M.BDR.LIVINGBALCONYKIT.M.BATHR.M.BDR.LIVINGLIVING/DENW/DTIKI BAR19'-7"
20'-7"
4'-0"DN. TOPOOLDECKMARINA BOARDWALK ACCESS5'-0"OFFICENORTH SIDESETBACK41'-034"SOUTH SIDESETBACK27'-9"BUILDINGFRONTSETBACK5'-334"CHECK-INSERVICE30'-0"7' VINYLFENCEBELOWPERGOLA &LOUVERSBELOWPERGOLA &LOUVERSBELOWPERGOLA &LOUVERS BELOWPERGOLA &LOUVERSBELOWNORTH1A-1.0SCALE: 1" = 10'2nd FLOOR PLANSEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
2nd FLOOR PLANJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018A-1.01
124681112133579101415123457910CC1234579106688DDBBAA12345678151413121110916123456781514131211109161111ELEV.ELEV.14'-0" SETBACK
BOARDWALKBOARDWALK14'-0" SETBACK EAST SHORE DRIVE14'-0" SETBACK
14'-0" SETBACK1234567
8910
11
12
13
1415
16ELECTRICALROOMLOBBYHALLHALL33'-4"94'-5"101'-6"9'-0"17'-9"40'-6"16'-9"10'-0"
56'-0"5'-0"14'-9"30'-0"12'-3"3'-0"19'-9"3'-0"2'-6"9'-9"30'-0"12'-9"10'-0"17'-0"22'-0"42'-10"14'-5"30'-0"15'-0"15'-0"30'-0"15'-0"15'-0"15'-0"15'-0"22'-0"229'-3"94'-0"229'-3"10'-0"9'-6"4'-0"6'-0"
3'-0"
6'-0"
3'-6"8'-0"
11'-6"
3'-0"
3'-0"
1'-6"
2'-6"
5'-0"5'-0"
2'-0"
3'-0"
3'-0"
3'-0"
3'-0"
2'-0"
3'-0"
3'-0"5'-0"5'-0"5'-0"KIT.LIVINGBALCONYM.BDR.BATHR.HALLHALLM.BDR.M.BATHR.LIVINGKIT.BATHR.BDR.BALCONYM.BDR.M.BATHR.LIVINGKIT.BATHR.BDR.BALCONYM.BDR.LIVINGM.BATHR.BDR.BATHR.KIT.BALCONYM.BDR.LIVINGM.BATHR.BATHR.KIT.BALCONYM.BDR.BDR.LIVINGDININGKIT.BATHR.M.BATHR.W/DW/DW/DW/DW/DM.BDR.BDR.LIVINGKIT.BATHR.M.BATHR.W/DLIVINGM.BATHR.BDR.BATHR.KIT.W/DM.BDR.BALCONYBALCONYBALCONYW/DW/DW/DW/DKIT.BATHR.BDR.M.BATHR.M.BDR.LIVINGBALCONYKIT.BATHR.BDR.M.BATHR.M.BDR.LIVINGBALCONYBDR.BATHR.KIT.LIVINGM.BDR.BALCONYM.BATHR.BDR.BATHR.KIT.LIVINGM.BDR.BALCONYM.BATHR.M.BDR.M.BATHR.BATHR.LIVINGKIT.LIVINGBALCONYBALCONYHALLLIVING/DENBATHR.KIT.M.BATHR.M.BDR.LIVINGBALCONYKIT.M.BATHR.M.BDR.LIVINGLIVING/DENW/DHOUSEKEEPING& LAUNDRY ROOMBDR.SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
3rd FLOOR PLAN NORTH1A-2.0SCALE: 1" = 10'3RD FLOOR PLANJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018A-2.01
12468111213357910FIREROOMLOBBYHALLHALL141533'-4"94'-5"101'-6"9'-0"17'-9"40'-6"16'-9"10'-0"
56'-0"5'-0"14'-9"30'-0"12'-3"3'-0"19'-9"3'-0"2'-6"9'-9"30'-0"12'-9"10'-0"17'-0"22'-0"42'-10"14'-5"30'-0"15'-0"15'-0"30'-0"15'-0"15'-0"15'-0"15'-0"22'-0"229'-3"94'-0"229'-3"10'-0"9'-6"4'-0"6'-0"
3'-0"
6'-0"
3'-6"8'-0"
11'-6"
3'-0"
3'-0"
1'-6"
2'-6"
5'-0"5'-0"
2'-0"
3'-0"
3'-0"
3'-0"
3'-0"
2'-0"
3'-0"
3'-0"5'-0"5'-0"5'-0"KIT.LIVINGBALCONYM.BDR.BATHR.HALLHALLM.BDR.M.BATHR.LIVINGKIT.BATHR.BDR.BALCONYM.BDR.M.BATHR.LIVINGKIT.BATHR.BDR.BALCONYM.BDR.LIVINGM.BATHR.BDR.BATHR.KIT.BALCONYM.BDR.LIVINGM.BATHR.BDR.BATHR.KIT.BALCONYM.BDR.BDR.LIVINGDININGKIT.BATHR.M.BATHR.W/DW/DW/DW/DW/DM.BDR.BDR.LIVINGKIT.BATHR.M.BATHR.W/DLIVINGM.BATHR.BDR.BATHR.KIT.W/DM.BDR.BALCONYBALCONYBALCONYW/DW/DW/DW/DKIT.BATHR.BDR.M.BATHR.M.BDR.LIVINGBALCONYKIT.BATHR.BDR.M.BATHR.M.BDR.LIVINGBALCONYBDR.BATHR.KIT.LIVINGM.BDR.BALCONYM.BATHR.BDR.BATHR.KIT.LIVINGM.BDR.BALCONYM.BATHR.M.BDR.M.BATHR.BATHR.LIVINGKIT.LIVINGBALCONYBALCONYHALLLIVING/DENBATHR.KIT.M.BATHR.M.BDR.LIVINGBALCONYKIT.M.BATHR.M.BDR.LIVINGLIVING/DENW/D123457910CC1234579106688DDBBAA12345678151413121110916123456781514131211109161111ELEV.ELEV.14'-0" SETBACK
BOARDWALKBOARDWALK14'-0" SETBACK EAST SHORE DRIVE14'-0" SETBACK
14'-0" SETBACK1234567
8910
11
12
13
1415
16MAINTENANCEROOMSEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
4th FLOOR PLAN NORTH1A-3.0SCALE: 1" = 10'4TH FLOOR PLANJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018A-3.01
124681112133579101415123457910CC1234579106688DDBBAA12345678151413121110916123456781514131211109161111ELEV.ELEV.14'-0" SETBACK
BOARDWALKBOARDWALK14'-0" SETBACK EAST SHORE DRIVE14'-0" SETBACK
14'-0" SETBACK1234567
8910
11
12
13
1415
16ELEVATOREQUIPMENTLOBBYHALLHALL33'-4"94'-5"101'-6"9'-0"17'-9"40'-6"16'-9"10'-0"
56'-0"5'-0"14'-9"30'-0"12'-3"3'-0"19'-9"3'-0"2'-6"9'-9"30'-0"12'-9"10'-0"17'-0"22'-0"42'-10"14'-5"30'-0"15'-0"15'-0"30'-0"15'-0"15'-0"15'-0"15'-0"22'-0"229'-3"94'-0"229'-3"10'-0"9'-6"4'-0"6'-0"
3'-0"
6'-0"
3'-6"8'-0"
11'-6"
3'-0"
3'-0"
1'-6"
2'-6"
5'-0"5'-0"
2'-0"
3'-0"
3'-0"
3'-0"
3'-0"
2'-0"
3'-0"
3'-0"5'-0"5'-0"5'-0"KIT.LIVINGBALCONYM.BDR.BATHR.HALLHALLM.BDR.M.BATHR.LIVINGKIT.BDR.BALCONYM.BDR.M.BATHR.LIVINGKIT.BATHR.BALCONYM.BDR.LIVINGM.BATHR.BATHR.KIT.BALCONYM.BDR.LIVINGM.BATHR.BATHR.KIT.BALCONYM.BDR.BDR.LIVINGDININGKIT.BATHR.M.BATHR.W/DW/DW/DM.BDR.BDR.LIVINGKIT.BATHR.M.BATHR.W/DLIVINGM.BATHR.BATHR.KIT.W/DM.BDR.BALCONYBALCONYBALCONYW/DW/DW/DW/DKIT.BATHR.M.BATHR.M.BDR.LIVINGBALCONYKIT.BATHR.M.BATHR.M.BDR.LIVINGBALCONYBATHR.KIT.LIVINGM.BDR.BALCONYM.BATHR.BATHR.KIT.LIVINGM.BDR.BALCONYM.BATHR.M.BDR.M.BATHR.BATHR.LIVINGKIT.LIVINGBALCONYBALCONYHALLLIVING/DENBATHR.KIT.M.BATHR.M.BDR.LIVINGBALCONYKIT.M.BATHR.M.BDR.LIVINGLIVING/DENW/DBDR.BDR.BDR.BDR.BDR.BDR.BDR.BDR.BATHR.W/DW/DHOUSEKEEPING& LAUNDRY ROOMSEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
5th FLOOR PLAN NORTH1A-4.0SCALE: 1" = 10'5TH FLOOR PLANJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018A-4.01
124681112133579101415123457910CC1234579106688DDBBAA12345678151413121110916123456781514131211109161111ELEV.ELEV.14'-0" SETBACK
BOARDWALKBOARDWALK14'-0" SETBACK EAST SHORE DRIVE14'-0" SETBACK
14'-0" SETBACK1234567
8910
11
12
13
1415
16FITNESSROOMLOBBYHALLHALL33'-4"94'-5"101'-6"9'-0"17'-9"40'-6"16'-9"10'-0"
56'-0"5'-0"14'-9"30'-0"12'-3"3'-0"19'-9"3'-0"2'-6"9'-9"30'-0"12'-9"10'-0"17'-0"22'-0"42'-10"14'-5"30'-0"15'-0"15'-0"30'-0"15'-0"15'-0"15'-0"15'-0"22'-0"229'-3"94'-0"229'-3"10'-0"9'-6"4'-0"6'-0"
3'-0"
6'-0"
3'-6"8'-0"
11'-6"
3'-0"
3'-0"
1'-6"
2'-6"
5'-0"5'-0"
2'-0"
3'-0"
3'-0"
3'-0"
3'-0"
2'-0"
3'-0"
3'-0"5'-0"5'-0"5'-0"KIT.LIVINGBALCONYM.BDR.BATHR.HALLHALLM.BDR.M.BATHR.LIVINGKIT.BATHR.BDR.BALCONYM.BDR.M.BATHR.LIVINGBATHR.BALCONYM.BDR.LIVINGM.BATHR.BATHR.KIT.BALCONYM.BDR.LIVINGM.BATHR.BATHR.BALCONYM.BDR.BDR.LIVINGDININGKIT.BATHR.M.BATHR.W/DW/DW/DW/DW/DM.BDR.BDR.LIVINGKIT.BATHR.M.BATHR.W/DLIVINGM.BATHR.BATHR.KIT.W/DM.BDR.BALCONYBALCONYBALCONYW/DW/DW/DW/DKIT.BATHR.M.BATHR.M.BDR.LIVINGBALCONYKIT.BATHR.M.BATHR.M.BDR.LIVINGBALCONYBATHR.KIT.LIVINGM.BDR.BALCONYM.BATHR.BATHR.KIT.LIVINGM.BDR.BALCONYM.BATHR.M.BDR.M.BATHR.BATHR.LIVINGKIT.LIVINGBALCONYBALCONYHALLLIVING/DENBATHR.KIT.M.BATHR.M.BDR.LIVINGBALCONYKIT.M.BATHR.M.BDR.LIVINGLIVING/DENW/DKIT.BDR.BDR.BDR.BDR.BDR.BDR.BDR.BDR.KIT.SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
6th FLOOR PLAN NORTH1A-5.0SCALE: 1" = 10'6TH FLOOR PLANJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018A-5.01
1234567815141312111091612345678151413121110916ELEV.ELEV.2.0 ton Units GFIW.P.2.0 ton Units UNIT BUNIT C2.0 ton Units GFIW.P.2.0 ton Units UNIT BUNIT C2.0 ton Units GFIW.P.2.0 ton Units UNIT BUNIT C2.0 ton Units GFIW.P.2.0 ton Units UNIT BUNIT C2.5 ton Units 2.0 ton Units GFIW.P.UNIT AUNIT B2.5 ton Units 2.0 ton Units GFIW.P.UNIT AUNIT B2.5 ton Units 2.0 ton Units GFIW.P.UNIT AUNIT B2.5 ton Units 2.0 ton Units GFIW.P.UNIT AUNIT BSUNDECKCONCRETECANOPY @8'-0" (H)LOBBY74'-6"57'-0"16'-8"12'-1"10'-0"59'-6"20'-9"57'-6"4'-6"37'-0"5'-0"17'-0"4'-6"29'-10"4'-8"5'-0"59'-10"20'-1"59'-9"5'-0"14'-1"27'-0"4'-6"35'-0"5'-0"19'-0"4'-6"10'-0"40'-0"
40'-0"
26'-6"41'-6"45'-3"21'-0"82'-0"SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
ROOF TOP PLAN NORTH1A-6.0SCALE: 1"=10'ROOF TOP PLANJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018A-6.01
12345678910111234567891011L.2nd FLOOR+13'-6”L.3rd FLOOR+23'-6"L.4th FLOOR+33'-6"L.5th FLOOR+43'-6"L.Grade (+ 5.5' n.a.v.d)0'-0"L.b.f.e.+11.0' n.a.v.d.L.2'-0" of Freeboard+13.0' n.a.v.d.L.6th FLOOR+53'-6"L.ROOF TOP+63'-6"L.ROOF TOP CANOPY+71'-6"PROPERTY LINE
PROPERTY LINE
PARKINGENTRYPARKINGEXITFROM B.F.E. + 2'OF FREEBOARD64'-0"7'-6"12'-8"53'-10"2'-0"76'-10"
16'-10"5'-10"10'-0"10'-10"10'-0"9'-2"5'-10"4'-4"
48'-6"0'-10"14'-6"1'-6"12'-8"
10'-8"3'-6"52'-4"2'-0"
68'-6"4'-4"
12'-8"
50'-10"8'-6"
CLEARANCE13'-2"
CLEARANCE13'-2"
76'-10"
78'-0"FIRST HABITABLEFLOOR FROM B.F.E6'-0"ROOF TOPCANOPY8'-0"CONCRETECANOPY24" (H)PLANTER2'-0"7'-0"ALUM.LOUVERSALUM.LOUVERSALUM.LOUVERSALUM.LOUVERSALUM.LOUVERSALUM.LOUVERS6'-0"2'-0"4'-8"FOUNTAIN7'-0"5'-8"53'-10"6'-4"4'-0"MARINABOARDWALKACCESS24" (H)PLANTERPEDESTRIANACCESSPEDESTRIANACCESSPEDESTRIANACCESSPEDESTRIANACCESS12345678910111234567891011L.Grade (+ 5.5' n.a.v.d)0'-0"L.b.f.e.+11.0' n.a.v.d.L.2'-0" of Freeboard+13.0' n.a.v.d.L.2nd FLOOR+13'-6”L.3rd FLOOR+23'-6"L.4th FLOOR+33'-6"L.5th FLOOR+43'-6"L.6th FLOOR+53'-6"L.ROOF TOP+63'-6"L.ROOF TOP CANOPY+71'-6"MARINABOARDWALKACCESSPROPERTY LINE
PROPERTY LINEFROM B.F.E. + 2'OF FREEBOARD64'-0"7'-6"FROM GRADE71'-6"6'-8"10'-10"10'-0"10'-0"10'-0"10'-0"3'-0"3'-6"2'-0"68'-6"66'-6"
12'-5"54'-1"6'-4"
68'-6"
12'-8"60'-2"4'-0"
72'-0"FIRST HABITABLEFLOOR FROM B.F.E6'-0"ROOF TOPCANOPY8'-0"ALUM.LOUVERS3'-0"(H)PLANTERCABANASALUM.PERGOLAALUM.LOUVERALUM.LOUVERALUM.LOUVER24" (H)PLANTER24" (H)PLANTER24" (H)PLANTER24" (H)PLANTER24" (H)PLANTER24" (H)PLANTER24" (H)PLANTER6'-0"LOUVERCLEARANCE8'-0"PEDESTRIANACCESSCLUBROOMACCESSCLUB DECKSEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
ELEVATIONS17.0SCALE: 1"=10'FRONT ELEVATION27.0SCALE: 1"=10'REAR ELEVATIONJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018A-7.01
DDCCBBAAL.Grade (+ 5.5' n.a.v.d)0'-0"L.b.f.e.+11.0' n.a.v.d.L.2'-0" of Freeboard+13.0' n.a.v.d.L.2nd FLOOR+13'-6”L.3rd FLOOR+23'-6"L.4th FLOOR+33'-6"L.5th FLOOR+43'-6"L.6th FLOOR+53'-6"L.ROOF TOP+63'-6"L.ROOF TOP CANOPY+71'-6"EAST SHOREDRIVEFROM B.F.E. + 2'OF FREEBOARD64'-0"7'-6"FROM GRADE71'-6"5'-8"57'-4"2'-0"
72'-0"
12'-8"53'-10"2'-0"6'-4"2'-0"
1'-2"
78'-0"
12'-5"
72'-2"FIRST HABITABLEFLOOR FROM B.F.E6'-0"ROOF TOPCANOPY8'-0"
7'-0"DUMPSTERALUM.PERGOLAALUM.LOUVERSALUM.LOUVERS7'-0"
7'-0"5'-8"24" (H)PLANTERDRIVEWAYCLUB DECKL.Grade (+ 5.5' n.a.v.d)0'-0"DDCCBBAAL.b.f.e.+11.0' n.a.v.d.L.2'-0" of Freeboard+13.0' n.a.v.d.L.2nd FLOOR+13'-6”L.3rd FLOOR+23'-6"L.4th FLOOR+33'-6"L.5th FLOOR+43'-6"L.6th FLOOR+53'-6"L.ROOF TOP+63'-6"L.ROOF TOP CANOPY+71'-6"EAST SHOREDRIVEFROM B.F.E. + 2'OF FREEBOARD64'-0"7'-6"FROM GRADE71'-6"12'-8"50'-10"5'-0"8'-4"1'-2"
70'-0"
4'-8"56'-10"3'-4"
12'-5"56'-1"4'-4"
68'-6"
8'-0"FIRST HABITABLEFLOOR FROM B.F.E6'-0"ALUM.LOUVERS6'-0" VINYLFENCE8'-0"
6'-0"6'-8"55'-10"8'-4"24" (H)PLANTER24" (H)PLANTERCLUB DECKSEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
ELEVATIONS17.1SCALE: 1"=10'NORTH SIDE ELEVATION27.1SCALE: 1"=10'SOUTH SIDE ELEVATIONJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018A-7.11
SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
COLOR ELEVATIONS17.2N.T.S.FRONT ELEVATION27.2N.T.S.REAR ELEVATIONJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018A-7.21
SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
COLOR ELEVATIONS17.3N.T.S.NORTH SIDE ELEVATION27.3N.T.S.SOUTH SIDE ELEVATIONJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018A-7.31
H57H56H55H52H54H53vp2425VP23Hvp34vp42vp40vp38vp36vp26vp28vp30vp3243VP41VP39VP37VP35VP33VP31VP29VP27VP22H2VP4VP6VP8VP10VP12VP14VP16VP20VP1VP3VP5VP7VP9VP11VP13VP15VP17VP19VP18VP21Hvp31vp28vp37vp35vp33vp30vp36vp34vp32vp39vp38vp41vp42vp40H
10
H
9
H
8
vpvpH19H18H17H49H51H50H26H
16
H
15
H
14
H25H24H
1
1 2 3 4 5 7 9 10
CC
1 2 3
4
5
7
9
10
6
6
8
8
DD
BB
AA
1
2
3
45678
15
14
13
1211109
16
12345678 151413121110916 11
11
ELEV.ELEV.14'-0" SETBACKBOARDWALK
BOARDWALK 14'-0" SETBACKEAST SHORE DRIVEPOINSETTIA STREET
14'-0" SETBACK14'-0" SETBACKH
3
H
2
H45H46H48H47H44H43H23H22H21H20H
13
H
12
H
11
H
7
H
6
H
5
H
4
1 2 3 4 5 6 7 8 9 10 11 272912 13 14 15 16
1
2
3
4
5
6
7
8
9
10
11
12
13 14 15 16 17 18 19
30
29
28
27
26
25
24
23
22
21
20
1
2
3
4
5
6
7
8
9
10
11
12
13
26
25
24
23
22
21
20
19
18
17
16
15
14
27
P
H
P
P
P
P
PPP
P
P
P
P
H
H
H
H
H
H
H H
H
H
H
H
H
H
H
H
H
H
H
H
1A-8.3
1
A-8.1
1
A-8.2
SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVENORTHJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018A-8.011A-8.0SCALE: 1"=20"ENLARGED FLOOR PLANS - KEY PLANENLARGED 1st FLOOR PLAN - KEY PLAN
H57H56H55H52H54H53
vp31vp28vp37vp35vp33vp30vp36vp34vp32vp39vp38vp41vp42vp40H10H9H8vpvpH19H18H17H49H51H50H26H16H15H14H25H24H1123457910CC1234579106688DDBBAA12345678151413121110916123456781514131211109161111ELEV.ELEV.14'-0" SETBACK
BOARDWALKBOARDWALK14'-0" SETBACK EAST SHORE DRIVE14'-0" SETBACK
14'-0" SETBACKH3H2
H45H46H48H47H44H43H23H22H21H20H13H12H11H7H6H5H412345678910
11
272912
13
14
15
16
1230127PHHHH18'-0"24'-0"1'-6"10'-0"18'-0"1'-6"11'-6"17'-0"27'-0"2'-8"27'-0"1'-6"9'-0"18'-0"3'-0"27'-0"3'-6"27'-0"1'-6"27'-0"3'-6"27'-0"2'-9"27'-0"1'-6"27'-0"1'-6"18'-0"1'-6"18'-0"1'-6"18'-0"24'-10"9'-0"1'-6"18'-0"2'-6"27'-0"21'-0"20'-0"18'-114"20'-0"18'-0"24'-0"18'-0"16'-3"18'-0"24'-0"10'-0"5'-0"42'-6"6'-0"12'-3"30'-0"12'-9"10'-0"23'-0"20'-9"18'-0"5'-0"5'-0"18'-0"24'-0"18'-0"
18'-0"18'-0"27'-0"36'-0"
9'-0"4'-0"81'-0"
9'-0"18'-0"24'-0"18'-0"
20'-0"9'-6"24'-0"34'-0"13'-4"50'-0"17'-0"23'-034"25'-4"18'-0"27'-0"276'-9"R3'-0"R3'-0"R15'-0"ROOFABOVE2nd FLOOR ABOVE2nd FLOORABOVE2nd FLOOR ABOVE2nd FLOOR ABOVE2nd FLOOR ABOVE2nd FLOOR ABOVECONCRETE CANOPY ABOVE16'-4"11'-11"R5'-0"SEA WALLSEA WALLSEA WALLWHEELCHAIR LIFT16'-0"18'-6"81'-10"30'-0"36'-0"9'-6"
14'-11"4'-0"10'-5"25'-6"5'-0"58'-0"22'-0"57'-0"R4'-0"7'-0"5'-0"8'-0"7'-0"11'-6"5'-0"17'-0"2'-6"28'-4"POOLLOBBYPOOLDECKCABANASJAC.UP TOCLUBROOMMARINA BOARDWALK ACCESS
STORAGESTORAGECLUB ROOMSTORAGE3'-6"
21'-0"4'-0"5'-0"8'-3"5'-2"8'-3"10'-0"SIDEWALK2'-1"18'-0"29'-0"1'-6"29'-0"1'-6"18'-0"18'-0"13'-0"33'-0"40'-0"4'-0"
41'-23 4"3'-6"R15'-0"R15'-0"R5'-0"R5'-0"5'-0"5'-0"R20'-0"22'-0"81'-7"2'-0"BIKE RACKBIKE RACKBIKE RACK117'-414"30'-5"177'-034"105'-914"27'-1012"189'-612"GROUNDCOVERGROUNDCOVER18'-0"9'-0"12'-0"18'-0"5'-0"9'-0"9'-0"9'-0"9'-0"9'-0"R
1
5
'
-
0
"R15'-0"4'-0"6'-0"16'-6"5'-0"GROUND COVERGROUNDCOVERNO BOATSLIPNO BOATSLIP15'-0"15'-0"15'-0"15'-0"REQUIREDSETBACK14'-0"BUILDINGSETBACK27'-9"REQUIREDSETBACK0'-0"BUILDINGSETBACK5'-334"REQUIREDSETBACK14'-0"BUILDINGSETBACK41'-034"PARKINGSURFACESETBACK5'-034"TRASHRECEP.PLANTERBENCHBENCHBENCHTRASHRECEP.BENCHFOUNTAINTRASHRECEP.BENCHTRASHRECEP.BENCHBENCHTRASHRECEP.BENCHTRASHRECEP.TRASHRECEP.PLANTERBENCHBENCHBENCHBENCHGROUNDCOVERDUMPSTERAREAMARINA BOARDWALK ACCESS 1'-0"10'-0"10'-0"SIDEWALK2'-0"10'-0"SIDEWALK10'-0"
1'-0"
10'-0"CONCRETECROSSWALKCONCRETECROSSWALKCONCRETECROSSWALK6'-0"PARKINGSURFACESETBACK16'-3"EXISTING DOCKTO BE REMOVEDR1
5
'
-
0
"SEA WALLSEA WALLRAMP3'-0"5'-0"3'-0"EXIT ONLYENTRY ONLY8'-4"20'-514"5'-0"5'-6"6'-0"RAMPRAMPALUM. LOUVERALUM. LOUVERALUM. LOUVERALUM. LOUVERPERGOLA &LOUVERPERGOLA &LOUVERPERGOLA &LOUVERPERGOLA &LOUVERPLANTER6'-0" VINYLFENCEHANGINGALUM.LOUVERHANGINGALUM.LOUVERHANGINGALUM.LOUVERHANGINGALUM.LOUVERSEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
ENLARGED 1st FLOOR PLAN (BUILDING)NORTH1A-8.1SCALE: 1"=10'ENLARGED 1st FLOOR PLAN (BUILDING)JAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018A-8.111
1 2 3BOARDWALK 12345
6
7
8
9
10
11
12
13 14 15 16 17 18 19
30292827
26
25
24
23
22
21
20
1234
5
6
7
8
9
10
11
12
13
262524
23
22
21
20
19
18
17
16
15
14
27 PHP
P
P
P
PPP
P
P
P
P
HH
H
H
H
H
H H
H
H
H
H
HHH
H
HHH
H
13'-4"50'-0"SEA WALL SEA WALL16'-0"18'-6"81'-10"30'-0"R4'-0"8'-0"CLEARWATERHARBOR
MARINA
76'-0"42'-8"262'-214"20'-0"20'-0"4'-0"30'-6"31'-0"4'-0"31'-0"35'-0"4'-0"15'-6"40'-0"40'-0"61'-6"6'-0"31'-0"
40'-0"
13'-0"33'-0"40'-0"4'-0"41'-234"20'-0"7'-0"17'-6"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"20'-0"40'-0"
4'-0"16'-0"4'-0"33'-0"4'-0"
117'-414"30'-5"105'-914"27'-1012"4'-0"30'-0"6'-0"4'-0"4'-0"6'-0"16'-6"5'-0"33'-6"4'-0"
GROUND COVER NO BOATSLIPNO BOATSLIP15'-0"15'-0"15'-0"PLANTER BENCHBENCH EXISTING DOCKTO BE REMOVED
00
P
H
Indicates Boat Slip number
Public Boat Slip.........
Hotel Boat Slip.........
22 Boat Slip
35 Boat Slip
Total 57 Boat Slip
Provided:
Required:
1 vehicular prkg. sp. per 2 Public boat slips
MARINA BOAT SLIPS & PARKING
Marina vehicular prkg. sp. ..11 Parkg. Spaces
SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
ENLARGED 1st FLOOR PLAN (MARINA)NORTH1A-8.2SCALE: 1"=10'ENLARGED 1st FLOOR PLAN (MARINA)JAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018A-8.211
vp2425VP23Hvp34vp42vp40vp38vp36vp26vp28vp30vp3243VP41VP39VP37VP35VP33VP31VP29VP27VP22H2VP4VP6VP8VP10VP12VP14VP16VP20VP1VP3VP5VP7VP9VP11VP13VP15VP17VP19VP18VP21H2
3
4
5
7
6
8
1
2
3
4
5
6
7
8
15
14
13
12
11
10
9
16
ELEV.
ELEV.
EAST SHORE D
R
I
V
E
POINSETTIA STREET
18'-114"20'-0"10'-0"5'-0"42'-6"6'-0"12'-3"30'-0"20'-9"18'-0"5'-0"5'-0"18'-0"9'-0"4'-0"R3'-0"
R3'-0"
ROOF
ABOVE
CONCRETE CANOPY ABOVE
16'-4"11'-11"R5'-0"5'-0"115'-9"100'-0"115'-9"LOBBY STORAGESTORAGE
100'-0"
3'-6"R15'-0"R1
5
'
-
0
"R5'-0"R5'
-0
"
5'-0"5'-0"R20'-0"
16'-0"18'-0"24'-0"
16'-0"15'-4"5'-012"
5'-0"9'-0"9'-0"18'-0"9'-0"99'-0"11'-012"13'-4"18'-0"
31'-4"
5'-012"
2'-0"
BIKE RACK BIKE RACK9'-0"16'-0"9'-0"18'-0"9'-0"16'-0"2'-634"5'-734"GROUND
COVER
GROUND
COVER
24'-0"38'-1134"
GROUND
COVER
REQUIRED
SETBACK
5'-0"
PROPOSED
SETBACK
5'-012"
REQUIREDSETBACK5'-0"
REQUIRED
&
PROPOSED
SETBACK
5'-0"
REQUIRED& PROPOSEDSETBACK5'-0"18'-0"16'-0"8'-6"BENCH
TRASH
RECEP.
FOUNTAIN
GROUND
COVER
10'-0"
SIDEWALK
1'-0"10'-0"CONCRETE
CROSSWALK
10'-0"
SIDEWALK
10'-0"
SIDEWALK
CONCRETE
CROSSWALK
CONCRETE
CROSSWALK
6'-0"1'-0"10'-0"1'-0"10'-0"R15
'-0
"R15'-0"18'-0"
PROPOSED
SETBACK
5'-0"
10'-0"SIDEWALK1'-0"10'-0"RAMP
3'-0"5'-0"
3'-0"
ENTRY ONLY
5'-0"6'-0"
RAMP RAMP
HANGING
ALUM.
LOUVER
HANGING
ALUM.
LOUVER
HANGING
ALUM.
LOUVER VEHICULAR USE AREAINTERIOR LANDSCAPE AREAVEHICULAR LANDSCAPE BUFFER AREATOTAL9,275.21 S.F.1,696.48 S.F.527.53 S.F.11,499.22 S.F.00H00VP00HREGULAR PARKING SPACEFOR VALET PARKING USEREGULAR PARKING SPACEHANDICAP PARKING SPACEPARKING LEGENDSEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
ENLARGED 1st FLOOR PLAN (PARKING LOT)NORTH1A-8.3SCALE: 1"=10'ENLARGED 1st FLOOR PLAN (PARKING ACROSS STREET)JAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018A-8.32A-8.3SCALE: 1"=20'SURFACE PARKING LOT AREAS11
12345678KIT.LIVINGBALCONYM.BDR.BATHR.HALLLIVING11'-3"5'-6"3'-4"5'-0"14'-0"2'-6"4'-5"4'-0"32'-9"5'-0"14'-3"12'-0"8'-0"6'-3"4'-0"7'-7"14'-3"12'-5"12'-0"5'-0"5'-0"3'-10"8'-0"6'-2"6'-0"4'-4"5'-10"5'-0"6'-11"5'-0"11'-10"8'-11"5'-0"4'-0"8'-0"0'-6"11'-1"11'-1"3'-8"6'-7"6'-11"LIVING/DENM.BDR.M.BATHR.LIVINGKIT.BATHR.BDR.BALCONYW/D12'-10"5'-0"1'-10"9'-2"
11'-0"2'-0"3'-5"3'-5"
2'-0"8'-4"3'-0"10'-11"
5'-0"3'-0"
2'-0"15'-7"8'-0"4'-10"5'-2"11'-3"5'-0"2'-6"4'-4"10'-10"3'-10"14'-0"13'-1"2'-0"1'-0"12'-0"1'-0"4'-0"6'-0"3'-11"1'-9"14'-9"14'-9"13'-0"4'-7"2'-6"1'-0"15'-1"11'-0"
4'-7"4'-10"2'-0"M.BDR.LIVINGM.BATHR.BDR.BATHR.KIT.BALCONYW/D12'-10"5'-0"1'-10"9'-2"
2'-0"3'-5"4'-7"
2'-0"8'-4"3'-0"10'-11"
5'-0"3'-0"
2'-0"15'-7"8'-0"5'-0"11'-3"5'-2"4'-4"10'-10"3'-10"14'-0"13'-1"2'-0"1'-0"12'-0"1'-0"4'-0"6'-0"3'-11"1'-9"14'-9"14'-9"13'-0"4'-7"2'-6"1'-0"1'-0"15'-1"11'-0"4'-10"3'-5"2'-6"151413121110916M.BDR.BDR.LIVINGDININGKIT.BATHR.M.BATHR.W/DBALCONY17'-0"22'-0"4'-4"6'-0"11'-8"1'-6"15'-6"3'-6"12'-0"1'-11"6'-11"13'-0"1'-0"17'-5"3'-0"3'-11"9'-0"4'-0"10'-1"0'-5"3'-0"6'-10"5'-5"8'-7"4'-5"9'-10"5'-0"2'-0"11'-0"2'-0"10'-10"
4'-0"
0'-5"
8'-5"
13'-8"
3'-4"2'-11"2'-8"4'-9"
9'-5"4'-3"3'-8"8'-9"
3'-0"11'-1"5'-0"2'-6"3'-4"2'-0"5'-0"
8'-0"8'-8"9'-0"
22'-5"5'-0"1'-2"M.BDR.BDR.LIVINGKIT.BATHR.M.BATHR.W/DBALCONY15'-0"22'-0"4'-4"6'-0"11'-8"1'-6"13'-6"1'-3"12'-0"1'-11"6'-11"13'-0"15'-2"3'-0"3'-11"9'-0"4'-0"7'-3"3'-0"6'-10"5'-5"8'-7"4'-5"9'-10"5'-0"2'-0"11'-0"2'-0"10'-10"
4'-0"8'-5"
13'-8"
3'-0"10'-8"
9'-11"3'-9"3'-8"8'-9"
3'-0"11'-1"5'-0"2'-6"3'-4"2'-0"5'-0"
8'-0"8'-8"9'-10"
1'-2"5'-0"22'-5"1246812133579101415C1112345678M.BDR.LIVINGM.BATHR.BDR.BATHR.KIT.BALCONYW/D1'-0"1'-0"12'-10"4'-2"3'-3"8'-7"11'-0"3'-5"3'-5"2'-0"8'-4"3'-0"10'-11"5'-0"3'-0"2'-0"15'-7"8'-0"5'-0"11'-3"5'-2"6'-10"9'-8"3'-5"14'-0"11'-1"2'-0"1'-0"12'-0"1'-0"2'-0"6'-0"3'-11"14'-9"14'-9"14'-9"4'-7"2'-6"13'-1"4'-10"4'-7"2'-0"
SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE1A-9.0SCALE: 1/4" = 1'-0”TYPICAL UNIT #1 (2nd thru 6th Floor)2A-9.0SCALE: 1/4" = 1'-0”TYPICAL UNIT #2&3 (2nd thru 6th Floor)3A-9.0SCALE: 1/4" = 1'-0”TYPICAL UNIT #4 (2nd thru 6th Floor)5A-9.0SCALE: 1/4" = 1'-0”TYPICAL UNIT #6 (2nd thru 6th Floor)6A-9.0SCALE: 1/4" = 1'-0”TYPICAL UNIT #7 (2nd thru 6th Floor)KEY PLANJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018A-9.04A-9.0SCALE: 1/4" = 1'-0”TYPICAL UNIT #5 (2nd thru 6th Floor)1
ENLARGED UNITS FLOOR PLANS
W/DKIT.BATHR.DENM.BATHR.M.BDR.LIVINGBALCONY1'-3"1'-0"1'-0"12'-10"5'-0"1'-10"9'-2"
2'-0"3'-5"3'-5"
2'-0"8'-4"3'-0"10'-11"5'-0"3'-0"
2'-0"15'-7"8'-0"6'-10"5'-0"11'-3"5'-2"4'-4"10'-10"3'-10"14'-0"13'-1"2'-0"1'-0"12'-0"1'-0"3'-5"6'-0"3'-11"1'-9"15'-0"14'-9"13'-0"4'-7"2'-6"15'-1"4'-10"4'-7"11'-0"2'-6"W/DBDR.BATHR.KIT.LIVINGM.BDR.BALCONYM.BATHR.12'-10"5'-0"1'-10"9'-2"
2'-0"3'-5"3'-5"
2'-0"8'-4"3'-0"10'-11"5'-0"3'-0"
2'-0"15'-7"8'-0"2'-0"4'-11"5'-2"11'-3"5'-0"4'-4"10'-10"3'-10"14'-0"13'-1"2'-0"1'-0"12'-0"1'-0"4'-0"6'-0"3'-11"1'-9"14'-5"14'-9"13'-0"4'-7"2'-6"15'-1"11'-0"4'-10"4'-7"2'-6"1246812133579101415C11M.BDR.M.BATHR.BATHR.LIVINGKIT.LIVINGBALCONYHALLBATHR.LIVING6'-11"5'-0"8'-0"
19'-11"
3'-0"7'-10"3'-0"6'-1"
2'-0"5'-0"2'-7"6'-6"
7'-0"5'-0"11'-1"6'-0"
5'-5"6'-8"4'-5"4'-5"6'-0"12'-10"8'-0"6'-7"5'-0"10'-0"16'-9"15'-9"2'-6"3'-0"2'-0"14'-10"8'-0"5'-0"31'-2"3'-4"8'-9"10'-6"2'-0"23'-3"12'-6"42'-10"6'-0"0'-6"
7'-9"
5'-0"
5'-0"
7'-4"9'-0"21'-3"W/D123456712345678910111213141516BATHR.OFFICECLUB ROOMKIT.BALCONY2'-0"15'-7"8'-0"2'-0"4'-11"4'-4"1'-0"4'-7"2'-6"14'-0"7'-11"7'-7"4'-6"9'-6"1'-4"6'-7"13'-11"6'-7"7'-8"12'-6"2'-0"30'-0"TIKI BAR11'-2"7'-6"17'-11"13'-2"4'-6"5'-0"22'-7"10'-8"6'-6"12'-6"16'-7"29'-6"21'-3"7'-1"8'-0"4'-10"90.00°8'-5"0'-9"6'-2"0'-8"1'-0"4'-0"8'-4"17'-8"0'-6"0'-6"7'-6"4'-0"5'-1"2'-0"3'-0"1'-7"4'-0"DN. TOPOOLDECK2'-0"2'-6"8LIVINGM.BATHR.BDR.BATHR.KIT.W/DM.BDR.BALCONY2'-0"4'-10"11'-3"5'-0"4'-4"18'-3"10'-10"14'-0"2'-0"12'-6"1'-3"12'-0"1'-9"13'-4"15'-0"4'-6"6'-0"4'-6"3'-0"5'-0"
15'-7"2'-6"
3'-0"10'-11"5'-0"3'-0"5'-2"8'-4"
4'-7"2'-0"
11'-0"3'-5"2'-0"3'-5"4'-10"4'-7"3'-0"
9'-2"1'-10"5'-0"12'-10"15'-0"15'-0"2'-6"2'-0"
SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
ENLARGED UNITS FLOOR PLANS KEY PLAN2A-9.1SCALE: 1/4" = 1'-0”TYPICAL UNIT #9&10 (2nd thru 6th Floor)4A-9.1SCALE: 1/4" = 1'-0”TYPICAL UNIT #11 & 12 (2nd thru 6th Floor)5A-9.1SCALE: 1/4" = 1'-0”TYPICAL UNIT #13 (2nd thru 6th Floor)3A-9.1SCALE: 1/4" = 1'-0”(11) CLUB ROOM (2nd Floor)JAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018A-9.11A-9.1SCALE: 1/4" = 1'-0”TYPICAL UNIT #8 (2nd thru 6th Floor)1NOTE:ON THE 2nd FLOOR UNIT# 11 IS REPLACED BY THECLUB ROOM).
BALCONYLIVING/DENBATHR.KIT.M.BATHR.M.BDR.LIVING31'-2"5'-0"11'-10"2'-0"7'-0"9'-0"11'-10"9'-5"5'-0"5'-0"13'-5"2'-10"3'-0"2'-0"4'-7"4'-5"19'-6"3'-3"4'-0"3'-9"8'-0"0'-6"4'-0"4'-5"11'-1"8'-0"3'-4"7'-9"11'-9"2'-4"5'-0"5'-0"2'-0"12'-1"7'-4"9'-0"21'-3"5'-0"11'-10"2'-0"7'-0"9'-0"4'-0"1246812133579101415C11BALCONYKIT.M.BATHR.M.BDR.LIVING5'-0"11'-10"2'-0"7'-0"9'-0"5'-0"11'-10"2'-0"7'-0"9'-0"11'-10"9'-5"6'-0"5'-0"11'-10"8'-11"5'-0"4'-0"19'-6"
3'-3"4'-0"3'-9"8'-0"
0'-6"
4'-0"4'-5"11'-1"
8'-0"11'-1"
4'-9"3'-8"6'-7"
12'-7"
6'-11"LIVING/DEN3'-0"2'-10"5'-0"
SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE KEY PLAN1A-9.2SCALE: 1/4" = 1'-0”TYPICAL UNIT #14 (2nd thru 6th Floor)JAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018A-9.22A-9.2SCALE: 1/4" = 1'-0”TYPICAL UNIT #15 (2nd thru 6th Floor)1
ENLARGED UNITS FLOOR PLANS
BUILDING FOOTPRINTLANSCAPE AREASWALKING AREASPARKING & VEHICULAR AREASWIMMING POOL & FOUNTAINMARINA BOARDWALKLEGEND:VEHICULAREXITVEHICULARENTRYMARINABOARDWALKACCESSPEDESTRIANACCESSPEDESTRIANACCESSPEDESTRIANACCESSSTAIRSVEHICULARDROP-OFF &PICK-UP ZONEEAST SHORE DRIVEPOINSETTIA AVENUECLEARWATERHARBORVEHICULARACCESSVEHICULARACCESS & EXITAMENITIESFOUNTAINDUMPSTERAREASTAIRSELEVATORSBICYCLE PARKINGBICYCLEPARKINGLOBBY10'-0"SIDEWALK10'-0"SIDEWALK10'-0"SIDEWALK10'-0"SIDEWALK10'-0"SIDEWALK10'-0"SIDEWALK10'-0"SIDEWALKBUILDING FOOTPRINTLEGEND:PARKING & VEHICULAR AREABOARDWALKBOARDWALKMARINA BOARDWALK ACCESS
POOLPOOL DECKPOOL DECKEAST SHORE DRIVEPOINSETTIA AVENUECLEARWATERHARBORREQUIREDSETBACK14'-0"REQUIREDSETBACK14'-0"PROPOSEDBUILDINGSETBACK41'-034"PROPOSEDBUILDINGSETBACK27'-9"PROPOSEDBUILDINGSETBACK5'-334"15'-0"15'-0"15'-0"PARKINGSURFACESETBACK5'-34"PARKINGSURFACESETBACK16'-3"PARKINGSURFACESETABACK5'-214"REQUIREDSETBACK5'-0"REQUIREDSETBACK5'-0"REQUIREDSETBACK5'-0"REQUIREDSETBACK5'-0"NORTH1A-1.0SCALE: 1"=20"CONCEPTUAL SITE PLAN2A-1.0SCALE: 1"=20"BUILDING SETBACKSNORTHSEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
CONCEPTUAL SITE PLANJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018DAA-1.01
SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
BUILDING MASSING STUDYJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018DAA-2.01
SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
BUILDING MASSING STUDYJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018DAA-2.11
SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
BUILDING MASSING STUDYJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018DAA-2.21
SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
BUILDING MASSING STUDYJAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018DAA-2.31
SEAL
DATENO.
REVISIONS
DESCRIPTION
CONTRACTOR SHALL CHECK AND VERIFY ALL DIMENSIONS AND COORDINATE ALL FIELD CONDITIONS. ALL DISCREPANCIES AND CONFLICTS SHALL BE REPORTED TO THE ARCHITECT IN WRITING
PRIOR TO PROCEEDING OR CONTINUING WITH CONSTRUCTION. UNREPORTED DISCREPANCIES AND CONFLICTS SHALL REMAIN THE RESPONSIBILITY OF THE CONTRACTOR.
CLIENT
ARCHITECTURE, DESIGN, AND CONSTRUCTION MANAGEMENT
FLORIDA REGISTRATION NO. AR0005065
EMAIL: JACK@JABODZIAK.COM
JOHN A. BODZIAK
ARCHITECT AIA, PA
TEL: (727) 327-1966 FAX: (727) 826-0968
2325 ULMERTON RD. SUITE 21 CLEARWATER, FLORIDA 33762
PROFESSIONAL STATEMENT: TO THE BEST OF THIS ARCHITECT'S KNOWLEDGE, ENCLOSED PLANS AND SPECIFICATIONS COMPLY WITH THE APPLICABLE MINIMUM
BUILDING CODES AND THE APPLICABLE MINIMUM FIRE SAFETY STANDARDS AS DETERMINED IN ACCORDANCE WITH CHAPTERS 553 AND 633, LAWS OF FLORIDA.
408 EAST SHORE DRIVE CLEARWATER, FLORIDA 33767
408 EAST SHORE DRIVE
RENDERINGMARINA BOARDWALK ACCESSCLEARWATER HARBOR ELEVATIONSWIMMING POOL AREAFRONT ELEVATION (EAST SHORE DR)JAB PROJECT #SHEETDRAWNDATECSMay. 28, 19UPDATED ON2018-019DEC - 2018DAA-2.41
Resolution No. 20-41
RESOLUTION NO. 20-41
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA AMENDING A DEVELOPMENT AGREEMENT
BETWEEN THE CITY OF CLEARWATER AND 411 ES;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City and the Developer are parties to that certain Hotel
Density Reserve Development Agreement (the “Agreement”) dated July 22,
2019, and the Agreement is attached as Exhibit “1;” and
WHEREAS, the City and the Developer desire to extend the deadline by which
time site plan approval must be obtained as otherwise required by the
Agreement; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The First Amendment to the Hotel Density Development Agreement
between the City of Clearwater and East Shore International Enterprises, LLC and
411ES, LLC, a copy of which is attached as Exhibit “2” is hereby approved.
Section 2. This resolution shall take effect immediately upon adoption.
Section 3. The City Clerk is directed to submit a recorded copy of the Amended
Development Agreement to the state land planning agency no later than fourteen (14)
days after the Development Agreement is recorded.
PASSED AND ADOPTED this _______ day of _____________, 2020.
____________________________
Frank Hibbard
Mayor
Approved as to form: Attest:
__________________________ _____________________________
Michael P. Fuino Rosemarie Call
Assistant City Attorney City Clerk
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8151
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Information Technology
Agenda Number: 12.1
SUBJECT/RECOMMENDATION:
Authorize an increase of $600,000 to Purchase Order 900709 to GSA Security, Inc. of Tampa,
FL, for the Purchase, Installation, Maintenance, and Repairs of Security Cameras; for a revised
total amount of $1,000,000 for the three-year term expiring on June 24, 2022, pursuant to
Clearwater Code of Ordinances Section 2.564(1)(d) Exceptions to Bid - Other Government
Entities’ Bids and authorize the appropriate officials to execute same. (consent)
SUMMARY:
On October 16, 2019, Council authorized a purchase order to GSA Security Inc., of Tampa FL
in the amount of $400,000 piggybacking off of the City of St. Petersburg for a three-year term
expiring on June 24, 2022.
Work under this multi-year contract is for camera and related equipment/software installations
at locations and facilities across the City; including the procurement of materials, wiring and
camera installation, camera implementation and activation of Axis IP cameras. Work of this
nature will require the vendor to utilize a bucket truck or other form of personnel lift. Permits and
removal of waste materials resulting from the installation of the cameras and mounting
structures are the responsibility of the vendor.
The City’s current population of camera’s is approximately 750 items and is composed
primarily of exterior facility security cameras.
Future projects anticipated during this contract term include Crest Lake Park, Main Library
Renovation, Imagine Clearwater Waterfront, Cleveland Street Downtown District, and the
Intelligent Policing Project.
APPROPRIATION CODE AND AMOUNT:
Installation of security cameras at other city facilities will be funded from various
operating/capital codes as requested.
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 9/27/2020
8/19/2020 City of Clearwater - File #: ID#19-6776
https://clearwater.legistar.com/LegislationDetail.aspx?ID=4163057&GUID=89D2E342-528E-4EC3-A997-47DFA2902FC9 1/2
File #:ID#19-6776 Version: 1 Name:Award a contract (blanket purchase order) to GSA Security Inc.
Type:Action Item Status:Passed
File created:9/4/2019 In control:Information Technology
On agenda:10/16/2019 Final action:10/16/2019
Title:
Authorize the piggyback of City of St. Petersburg Contract for Security Cameras, Installation, Maintenance, and Repairs, to GSA Security,
Inc. of Tampa, FL; in the amount of $400,000 for the 3-year term expiring on June 24, 2022, pursuant to Clearwater Code of Ordinances
Section 2.564(1)(d) Exceptions to Bid - Other Government Entities' Bids and authorize the appropriate officials to execute same. (consent)
Attachments:1. Notice to Award_GSA.pdf, 2. StPeteExecutedAgreement.pdf
SUBJECT/RECOMMENDATION:
Title
Authorize the piggyback of City of St. Petersburg Contract for Security Cameras, Installation, Maintenance, and Repairs, to GSA Security, Inc. of
Tampa, FL; in the amount of $400,000 for the 3-year term expiring on June 24, 2022, pursuant to Clearwater Code of Ordinances Section 2.564(1)
(d) Exceptions to Bid - Other Government Entities’ Bids and authorize the appropriate officials to execute same. (consent)
Body
SUMMARY:
The scope of services to be performed includes procurement, installation, and activation of Axis IP cameras. The work includes, but is not limited to,
supplying the cameras, materials, wiring installation, camera implementation and start-up, etc. Work will require the vendor to utilize a bucket truck
or other form of personnel lift. Permits and removal of waste materials resulting from the installation of the cameras and mounting structures are the
responsibility of the vendor.
The City’s current population of camera’s is approximately 650 and is composed primarily of exterior facility security cameras.
Future projects anticipated for this contract term include Station Square Park, Crest Lake Park, the new Clearwater Gas Complex and the Solid
Waste Transfer Station.
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8/19/2020 City of Clearwater - File #: ID#19-6776
https://clearwater.legistar.com/LegislationDetail.aspx?ID=4163057&GUID=89D2E342-528E-4EC3-A997-47DFA2902FC9 2/2
Work under this multi-year contract will be camera and related equipment/software installations at locations and facilities across the City.
APPROPRIATION CODE AND AMOUNT:
Installation of security cameras at other city facilities will be funded from various operating/capital codes as requested.
USE OF RESERVE FUNDS:
N/A
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8155
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Information Technology
Agenda Number: 12.2
SUBJECT/RECOMMENDATION:
Approve a Purchase Order increase to Crown Castle, Inc., of Clearwater, FL, in the amount of
$58,000 for a total not to exceed amount of $137,000 for remainder of this term ending
September 30, 2022, to accommodate increased internet service provision, and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
The computer network utilizes Crown Castle as one of 3 internet service providers (ISP’s) on
its wide-area-network (WAN) for support of enterprise operations.
Recent changes in programs (Intelligent Policing, Police Body Cameras, etc.), the addition of
new facilities (Station 48 EOC), and anticipated changes in technology services
(Telephone/VoIP) have increased bandwidth requirements in support of City operations.
The increased charges will be used to add a secondary connection from Crown Castle to our
WAN architecture with an additional 500Mbps capacity.
The secondary ISP connection will have a monthly recurring charge of $2,200 and a one-time
installation charge.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 5559862-530300, Contractual Services, for this increase.
Page 1 City of Clearwater Printed on 9/27/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8160
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Information Technology
Agenda Number: 12.3
SUBJECT/RECOMMENDATION:
Authorize a piggyback off of the State of Florida Department of Management Services Contract
DMS-08/09-071, for SUNCOM long distance service, State AIN Centranet lines, and toll-free
lines, in an amount not to exceed $134,220 for the period October 1, 2020 through September
30, 2021, pursuant to Clearwater Code of Ordinances Section 2.564 (1)(d) Other Government
Entities and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The DMS SUNCOM services are telecommunications infrastructure and services used for all City
alarm systems (~180 lines) and every location that is not connected to the City’s main PBX (Private
Branch Exchange) system (~250). There are 430 individual phone lines used by the City at a rate of
approximately $20/line/month, which is an approximate 50% discount from commercial service
provider by our local carrier options. Many of these service lines are enhanced with long-distance
service, local exchange connections, “800” services and conference calling capability.
Department of Management Services Total - $134,220
- Long Distance $658 per month x 12 = $7,896
- Local $124 per month x 12 = $1,488
- Centranet lines $10,400 per month x 12 = $124,800
- 800 # $3.00 per month x 12 = $36.00
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 5559865-541200, Telephone Charges.
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 9/27/2020
FY2018 SUNCOM E-rate Contracts
Service Company SPIN Contract Number Form 470 Number Allowable
Contract Date AD Termination Date How many bids were
received for this 470?
Does this contract
include voluntary
extensions? Yes or No
How many Renewals are
left on the contract?
If yes in column k: What
is the contract
expiration date if all
extensions are
exercised?
Is there a statute, rule, or other
restriction which prohibits
publication of the specific pricing
information for this contract? Yes
or No
CENTREX/ Local Service (including Toll Charges)BellSouth (dba AT&T)143004824 DMS-06/07-086 170051117 12/26/2016 2/6/2007 6/30/2018 1 Yes 0 6/30/2018 No
CENTREX/ Local Service (including Toll Charges)CenturyLink 143001444 DMS-08/09-057 500440000701829 12/17/2008 2/9/2009 1/4/2019 2 Yes 0 1/4/2019 No
CENTREX/ Local Service (including Toll Charges)Frontier 143001435 DMS-08/09-071 598350000730295 2/25/2009 5/18/2009 1/19/2022 1 Yes 0 1/19/2022 No
Florida Information Resource Network (FIRN)AT&T 143004824 DMS-08/09-061 170051136 12/26/2016 1/12/2009 6/30/2018 2 Yes 0 6/30/2018 No
Hosted Voice over IP Services (VIPS)BellSouth (dba AT&T)143004824 DMS-06/07-086 170051117 12/26/2016 2/6/2007 6/30/2018 1 Yes 0 6/30/2018 No
Long Distance Services EarthLink/DeltaCom 143001196 DMS-10/11-036 889440000927431 7/29/2011 9/9/2011 9/8/2019 1 Yes 2 9/8/2019 No
Mobile Communications Services (MCS)AT&T 143025240 DMS-10/11-008A 589820000849672 9/30/2010 1/11/2012 1/10/2022 4 Yes 0 1/10/2022 No
Mobile Communications Services (MCS)Sprint 143006742 DMS-10/11-008B 589820000849672 9/30/2010 1/13/2012 1/12/2022 4 Yes 0 1/12/2022 No
Mobile Communications Services (MCS)Verizon 143000677 DMS-10/11-008C 589820000849672 9/30/2010 1/20/2012 1/19/2022 4 Yes 0 1/19/2022 No
MyFloridaNet (MFN)AT&T 143004824 14-973-800-R 170051124 12/26/2016 4/20/2006 6/30/2018 3 Yes 0 6/30/2018 No
Remote Broadband Service (RBS)AT&T 143004824 DMS-08/09-027 170047436 12/13/2016 7/13/2009 7/12/2017 3 Yes 0 7/12/2017 NoSIP Trunking Services BellSouth (dba AT&T)143004824 DMS-06/07-086 170051117 12/26/2016 2/6/2007 6/30/2018 1 Yes 0 6/30/2018 No
SmartIP Trunking Services CenturyLink 143001444 DMS-08/09-057 500440000701829 12/17/2008 2/9/2009 1/4/2019 2 Yes 0 1/4/2019 No
Toll-Free (800) Services EarthLink/DeltaCom 143001196 DMS-08/09-078 839180000733215 3/9/2009 3/23/2009 3/19/2019 4 Yes 0 3/19/2019 No
Wiring and Cabling Services (TIPS)CenturyLink 143001444 DMS-12/13-001B 405490001053966 11/26/2012 2/7/2013 6/30/2019 14 Yes 3 6/30/2019 No
Wiring and Cabling Services (TIPS)Data Set Ready 143031203 DMS-12/13-001E 405490001053966 11/26/2012 2/7/2013 6/30/2019 14 Yes 3 6/30/2019 No
Wiring and Cabling Services (TIPS)Delta Technologies 143004735 DMS-12/13-001F 405490001053966 11/26/2012 2/7/2013 6/30/2019 14 Yes 3 6/30/2019 No
Wiring and Cabling Services (TIPS)Structured Cabling Solutions 143024345 DMS-12/13-001L 405490001053966 11/26/2012 2/7/2013 6/30/2019 14 Yes 3 6/30/2019 No
Wiring and Cabling Services (TIPS)Universal Cabling Systems 143006656 DMS-12/13-001M 405490001053966 11/26/2012 2/7/2013 6/30/2019 14 Yes 3 6/30/2019 No
Wiring and Cabling Services (TIPS)VT Milcom 143007450 DMS-12/13-001N 405490001053966 11/26/2012 2/7/2013 6/30/2019 14 Yes 3 6/30/2019 No
MyFloridaNet2 (MFN2)Harris Coporation 143042915 DMS- 13/14-024 963130001238366 7/9/2014 10/28/2016 10/27/2023 2 Yes 1 10/27/2030 NoREmote Broadband Service 2(RBS2)AT&T 143004824 DMS 16/17-014 170047436 12/13/2016 12/19/2017 12/19/2021 2 Yes 1 12/19/2025 No
1/23/2018
†† Only Wireless Air Cards are billed through DMS. All other equipment or services will be directly billed to the customer by the provider.
Acronym Key:
ACD = Allowable Contract Date - the earliest date that an applicant can sign a contract for contracted services or enter into an arrangement for tariffed (T) or month-to-month (MTM) services with a service provider. This date must be a minimum of 28 days after the posting of the FCC Form 470 and/or the public availability of the RFP (if one is issued), whichever is later. From the USAC E-rate Glossary of Terms (Adobe PDF Document)
AD = Award Date- Earliest date you can begin using the contract after all signuatures have been received
SPIN = Service Provider Identification Number
§ Some customers may be billed directly by the provider. Customers billed directly by the provider should file their own E-rate application for the direct-billed service. If you are unsure if
‡ In some situations, customers may be directly billed by provider for this service, rather than receiving bills from DMS. Direct-billing by provider may occur if any of the following are true:
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8229
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Solid Waste/General Services
Agenda Number: 13.1
SUBJECT/RECOMMENDATION:
Authorize the purchase of vehicles (heavy and light duty) and equipment as approved in the
20/21 Fiscal Year Budget for a not-to-exceed amount of $6,535,100.00, per the recommended
contracts in accordance with Clearwater Code of Ordinances Section 2.564 (1)(d) Other
Government Entities; declare surplus effective upon receipt of new vehicles and equipment and
authorize for disposal at auction the vehicles and equipment being replaced in accordance with
Clearwater Code of Ordinances Section 2.622, or trade-in if in the best interest of the city in
accordance with Clearwater Code of Ordinances Section 2.621, Sale of Surplus Property -
Exceptions, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Fleet Department is requesting a consolidated expenditure authorization not to exceed
$6,535,100.00 for the acquisition of vehicles and equipment. New purchases are to replace
designated units due for replacement in Fiscal Year (FY) 2021, which have reached the end of
their useful and economic life. Factors used to determine the end of useful life and economic
life include but are not limited to: age, life to date, mileage/hours of operations, historical
maintenance cost as compared to like vehicles, operating cost per mile/hour, anticipated and
ongoing repairs, and physical condition.
All contracts recommended for purchase authorization are competitively bid and awarded by
their respective jurisdictions:
·FSA/FAC is a purchasing cooperative in the State of Florida for police and municipal
requirements. Contract# FSA18-VEL26.0 October 1, 2019 - September 30, 2020 and
Contract # FSA18-VEH16.0 October 1, 2019 - September 30, 2020. There is an
anticipated contract renewals with effective dates of October 1, 2020- September 30,
2021.
·Sourcewell (formerly NJPA) is a purchasing cooperative operating under legislative
authority in the State of Minnesota. Contract #120716-NAF January 17, 2017- January
17, 2022.
·The HGAC is a regional purchasing cooperative in Southeastern Texas comprising over
thirteen counties and 100 cities. Contract# GR01-20 January 1,2020 - December 31,
2021 and Contract # VE11-18 November 11, 2018- October 31, 2020.
·State of Florida, Department of Management Services, cooperatively bids requirements
of agencies throughout Florida. Contract #21100000-15-1 September 01, 2015-
December 31, 2020. Contract # 25101600-16-1 October 1, 2016- September 30, 2021.
The preparation of a new vehicle may include the application of decals, accessories or
Page 1 City of Clearwater Printed on 9/27/2020
File Number: ID#20-8229
upfitting of components. Due to delays in vehicle delivery and part manufacturing for
upfitting, the Fleet Department is requesting approval to keep G 3929 G3930 G4018 G4020
and G4023 for up to an additional six months after their respective replacements have
arrived and are deemed road ready.
Vehicles and equipment designated for surplus authorization will be transferred to
auctioneer Tampa Machinery Auction for disposition upon mobilization of the replacement
vehicle or traded-in, whichever is deemed to be in the City’s best interest.
APPROPRIATION CODE AND AMOUNT:
Fund Impacted 010 Fund Impacted General Fund $1,824,000.00
419Stormwater $0.00
421Public Utilities $334,000.00
423Gas $237,000.00
424Solid Waste $2,610,000.00
426Recycling $112,000.00
432Marina $0.00
435Parking $0.00
565General Services $84,000.00
566General Services $0.00
General Fund Subtotal $5,201,000.00
Penny Funds (315-94238)$101,000.00
Garage Fund Motorized Cash (315-94233)$198,300.00
Parks Cash (010-TBD)$35,700.00
Fire L/P Additional (316-91236)$78,000.00
Parks & Rec L/P Additional (L1901)$163,100.00
Stormwater L/P Additional (C1908)$758,000.00
Miscellaneous Fund Subtotal $1,334,100.00
Fiscal Year 20/21 Total $6,535,100.00
Page 2 City of Clearwater Printed on 9/27/2020
Dept
Cost
Center
Old Unit
#Year Old Make Yrs
Mileage/
Hours Dept Total New Year New Make
Pub Comm 9872 G3431 2008 Chevrolet Express 1500 8 Passenger van 13 99,080 2011 Ford Transit Connect (G3785 from Pub Util)
-
Eng/Product 1313 G3784 2011 Chevrolet Suburban 4WD 10 78,015 2021 Ford F150 Crew 4WD w/Surveyor Pack
Eng/Traffic 1331 G2915 2003 Fairwest Trailer Mtd Thermoplastic Premelter 18 8,262 2021 Transline Dual 1000# Pre-Melter Trailer
110,000
Stormwater 2090 G2552 2003 Smallline Pump 18 964 2021 MWI HTC004 Sub-Pump on Trailer
Stormwater 2090 G3411 2007 Bobcat MT52 Mini Track Loader 14 751 2021 Bobcat Mini Track Loader MT85
Stormwater 2090 G3042 2004 Diversified 300G Water Tank 17 2021 Intl MV607 w/ Niece 2K Water Tank
Stormwater 2090 G2609 1993 Water Tank Trailer 28 just turn in without replacement
Stormwater 2090 new add 2021 Gradall XL4100 6x6
Stormwater 2090 new add 2021 Alamo RidgeRunner Brush Mower
758,000
Fire 1230 G3638 2010 GMC Yukon 2500 2WD 10 72,651 2021 Chevrolet Suburban 4WD - Red
Fire 1230 G3640 2010 GMC Yukon 2500 4WD 10 57,136 2021 Chevrolet Suburban 4WD - Red
Fire 1240 G3872 2013 Chevrolet Suburban 4WD 7 87,440 2021 Chevrolet Suburban 4WD - Red
Fire 1251 G4053 2015 Chevrolet Suburban 4WD (ME45 Reserve)5 58,177 2021 Chevrolet Suburban 4WD - Red
Fire 1230 G3861 2012 Chevrolet Malibu 8 50,549 2021 Ford Explorer 2WD
Fire-Lifeguard 1372 new add 2021 Honda Fourtrax Foreman Rubicon
222,000
Gas 2063 G3922 2012 Ford Fusion SE 9 95,802 2021 Ford Fusion Hybrid
Gas 2064 G3923 2012 Ford Fusion SE 9 68,490 2021 Ford Fusion Hybrid
Gas 2066 G3103 2006 Bobcat 331G Mini Excavator 15 780 2021 Bobcat E35 Mini Excavator
Gas 2067 G4176 2016 GMC 2500 Cargo Van CNG 5 98,513 2021 Ford Transit Connect Commerical
Gas 2073 G4088 2015 Ford F350 Reg Cag Service Body CNG 6 109,311 2021 Ford F350 Reg Cab 2WD DRW SVC Body
Gas 2078 G4139 2015 Ford F250 Ext Cab CNG 6 117,152 2021 Ford F150 Ext Cab 2WD
Gas 2174 G3859 2012 Ford F250 Reg Cab Service Body 9 97,468 2021 Ford F250 Reg Cab 2WD SVC Body
237,000
Bldg & Maint 6531 G3095 2006 Chevrolet Silverado 1500 15 61,045 2021 Ford F250 Ext Cab 2WD SVC Body w/Lift Gate
Bldg & Maint 6531 G3266 2006 CHEVROLET SIVERADO 2500HD 15 68,259 2021 Ford F250 Ext Cab 2WD SVC Body w/Lift Gate
84,000
Parks-Streets 1341 G2301 2000 International 4700 Crew Cab Dump 21 104,233 2021 Intl MV607 Crew Flat Bed Dump
Parks 1808 G2478 2003 Toro Workman 2110 Utility Vehicle 18 491 2021 Club Carry All 4WD Cart
Parks 1862 G3123 2007 GMC 4500 Crew Cab Van Scaper Enclosed Body 14 68,111 2021 Chevrolet 4500XD Crew Cab w/VanScaper
Parks 1863 G2822 2005 GMC 4500 Crew Cab Van Scaper Enclosed Body 16 79,778 2021 Chevrolet 4500XD Crew Cab w/VanScaper
Parks 1863 G3319 2007 GMC 4500 Crew Cab Van Scaper Enclosed Body 14 57,689 2021 Chevrolet 4500XD Crew Cab w/VanScaper
Parks 1863 G3645 2010 Toro Zmaster Riding Mower 72" Deck 11 2,552 2021 Toro Groundsmaster 72" Turn Mower
Parks 1864 G2818 2005 GMC 4500 Crew Cab Van Scaper Enclosed Body 16 56,263 2021 Chevrolet 4500XD Crew Cab w/VanScaper
Parks 1864 G2927 2003 Toro Workman 2110 Utility Vehicle 18 1,043 2021 Toro Workman HDX-D w/dump bed
Parks 1864 G3318 2007 GMC 4500 Crew Cab Van Scaper Enclosed Body 14 47,002 2021 Chevrolet 4500XD Crew Cab w/VanScaper
Parks 1867 G2708 2003 Toro Z Master Riding Mower 18 2,792 2021 Toro Z Mower 60"
Parks 1868 G3778 2011 Chevrolet Silverado 2500 2WD Svc Body 10 85,685 2021 Ford F350 Reg Cab 2WD SVC Body
Parks 1872 G0696 1992 Brewer Trailer 29 na 2021 Big Tex 14OA-22 Trailer
Parks 1872 G2600 2002 Crosley 8x 20 Trailer 19 na 2021 Big Tex 25PH-25+5 Trailer
Parks 1874 G2701 2004 Sterling Aceterra Jaws Truck 17 148,021 2021 Intl MV MV607 Petersen TL3 Dump Body
Parks 1881 G3145 2006 Jacobsen Groom Master 2 15 1,616 2021 Toro Sand Pro 3040
Dept
Cost
Center
Old Unit
#Year Old Make Yrs
Mileage/
Hours Dept Total New Year New Make
Parks 1883 G3739 2010 Toro Reelmaster 5510-D Mower 11 3,739 2021 Toro Reelmaster 5510-D Mower
Parks 1886 G3141 2006 Toro Sand Pro 2020 Pro Mower 15 3,506 2021 Toro Sand Pro 3040
Parks 1842 new add 2021 Club Carry All 4WD Cart
Parks 18XX new add 2021 Toro Workman HDX-D w/dump bed
Parks 18XX new add 2021 Toro Workman HDX-D w/dump bed
Parks 18XX new add 2021 Ford F150 Ext Cab
Parks 18XX new add 2021 Toro Grandstand Multiforce Blower
Parks 1867 new add 2021 Big Tex 14TL22 HD Tilt Trailer
Parks 1867 new add 2021 Toro Zero Turn Mower 72"
Parks 1868 new add 2021 Water Truck Removable Skid
Parks 1868 new add 2021 Chemical Spray Rig Removable Skid
Parks 1877 new add 2021 Paladin 82" 4-1 Bucket for G4726
Parks 1877 new add 2021 Frontier RC20605' Brush Cutter for G4118
Parks 1881 new add 2021 Sports Turf Renovator PTO60
1,255,600
Police 1121 G2745 1994 Honda Passport 27 162,947 2021 Nissan Altima-White
Police 1121 G3900 2013 Dodge Charger 8 93,545 2021 Dodge Charger-Black
Police 1129 G3845 2012 Nissan Pathfinder 2WD 9 91,915 2021 Ford F150 Crew Cab-Dark Blue
Police 1131 G0207 1985 Interstate Enclosed Trailer 36 na 2021 Encloseed Trailer 7x16
Police 1131 G3467 2008 Ford Crown Victoria 13 84,030 2021 Ford Interceptor SUV Hybrid-White
Police 1131 G3575 2009 Ford Crown Victoria 12 92,898 2021 Ford Interceptor SUV Hybrid-White
Police 1131 G3576 2009 Ford Crown Victoria 12 118,868 2021 Dodge Charger-White
Police 1131 G3584 2009 Ford Crown Victoria 12 102,593 2021 Ford Interceptor SUV Hybrid-White
Police 1131 G3663 2010 Ford Crown Victoria 11 106,235 2021 Dodge Charger-White
Police 1131 G3665 2010 Ford Crown Victoria 11 127,785 2021 Ford Interceptor SUV Hybrid-White
Police 1131 G3759 2011 Ford Crown Victoria 10 92,368 2021 Ford Interceptor SUV Hybrid-White
Police 1131 G3797 2011 Ford Crown Victoria 10 89,006 2021 Ford Interceptor SUV-White
Police 1131 G3811 2011 Ford Crown Victoria 10 87,076 2021 Ford Interceptor SUV-White
Police 1131 G3910 2013 Ford F150 Ext Cab Pick Up 8 100,238 2021 Nissan Frontier King Cab
Police 1131 G3929 2013 Chevrolet Tahoe 2WD 8 91,866 2021 Chevrolet Tahoe 4WD
Police 1131 G3930 2013 Chevrolet Tahoe 2WD 8 95,367 2021 Chevrolet Tahoe 4WD
Police 1131 G4018 2013 Chevrolet Tahoe 8 98,513 2021 Chevrolet Tahoe 4WD
Police 1131 G4020 2013 Chevrolet Tahoe 8 88,634 2021 Ford Interceptor SUV-White
Police 1131 G4023 2014 Chevrolet Tahoe 7 93,964 2021 Ford Interceptor SUV-White
Police 1135 G1450 1995 Express Enclosed Trailer 26 2021 Encloseed Trailer 7x16
Police 1135 G3225 2005 American Signal CMS432-T Trailer 16 2021 Wanco Mini-Mattrix VMB
Police 1135 G3226 2005 American Signal CMS432-T Trailer 16 2021 Wanco Mini-Mattrix VMB
Police 1135 G3227 2005 American Signal CMS432-T Trailer 16 2021 Wanco Mini-Mattrix VMB
Police 1135 G3228 2005 American Signal CMS432-T Trailer 16 2021 Wanco Mini-Mattrix VMB
Police 1135 G3815 2012 Smart VMS HS Trailer 9 2021 Wanco Mini-Mattrix VMB
764,000
Pub Utilities 1347 G3731 2010 Bobcat 3200 2WD Utility Vehicle 11 1,196 2021 Bobcat U34 Cart 4WD
Pub Utilities 1347 G2002 1996 Olympian CT60 Portable Generator 25 3,693 2021 Blue Star JD80-03FT4MP 80KW
Pub Utilities 1347 G3790 2011 Chevrolet Silverado 2500 SVC Body 10 45,878 2021 Ford F250 Ext Cab 4WD SVC Body w/Lift Gate
Pub Utilities 1347 G3598 2009 Bobcat 2100 2WD Utility Vehicle 12 1,256 2021 Bobcat U34 Cart 4WD
Pub Utilities 1347 G3394 2004 Gorman 6" Rupp Trash Pump w/trailer 17 496 2021 Godwin Dri-Prime CD150 Pump
Pub Utilities 1353 G3785 2011 Ford Transit Connect 10 43,412 2021 Ford F150 Hybrid Ext Cab 2WD
Pub Utilities 2051 G968 1986 General Backhoe Trailer 35 na 2021 Big Tex 14TL-22 HD Tilt Bed Trailer
Dept
Cost
Center
Old Unit
#Year Old Make Yrs
Mileage/
Hours Dept Total New Year New Make
Pub Utilities 2051 G2895 2003 Crosley Equipment Trailer 18 na 2021 Big Tex 14TL-22 HD Tilt Bed Trailer
Pub Utilities 2051 G3273 2006 Chevrolet Silverado 1500 15 86,434 2021 Ford F150 Crew Cab 2WD
Pub Utilities 2051 G2774 2003 Crosley Equipment Trailer 18 na 2021 Big Tex 14TL-22 HD Tilt Bed Trailer
Pub Utilities 2054 G3187 2006 Chevrolet Silverado 1500 15 88,931 2021 Ford F250 Ext Cab 2WD SVC Body
Pub Utilities 2057 G3366 2007 Ford F150 2WD 14 70,996 2021 Ford F150 Reg Cab 4WD
Pub Utilities 2057 G3367 2007 Ford Ranger Truck 14 74,798 2021 Toyota Prius
382,500
Solid Waste 2082 G3772 2011 Peterbilt ASL CNG 10 68,381 2021 Autocar ACX w New Way ASL Body-CNG
Solid Waste 2082 G3603 2010 Crane Carrier REL 11 87,308 2021 Crane Carrier LET REL-CNG
Solid Waste 2082 G3755 2011 Crane Carrier REL 10 90,390 2021 Crane Carrier LET REL-CNG
Solid Waste 2082 G3841 2013 Peterbilt ASL- CNG 8 68,321 2021 Autocar ACX w New Way ASL Body-CNG
Solid Waste 2082 G3842 2013 Peterbilt ASL- CNG 8 74,001 2021 Autocar ACX w New Way ASL Body-CNG
Solid Waste 2084 G3025 2005 Sterling LT9500 Tractor 16 211,032 2021 Peterbilt 567 Tractor CNG
Solid Waste 2084 G3284 2006 CAT 416E Backhoe 15 1,963 2021 CAT 950M Wheel Loader
Solid Waste 2087 G3212 2007 Ford Truck F750 w/360 14 118,246 2021 Ford F650 w/ 360 Container
Solid Waste 2087 G2561 2002 Case 588G Forklift 19 5,918 2021 Case 588H Forklift
2,610,000
Recycling 2043 G3736 2010 Bobcat S650 Skid Steer 11 5,902 2021 Bobcat S76 Skid Steer Loader
Recycling 2043 G3883 2012 CAT 262 Skid Steer 9 2,963 2021 Bobcat S76 Skid Steer Loader
112,000
6,535,100
Fund Impacted
010 General Fund 1,824,000 L/P
419 Stormwater - L/P
421 Public Utilities 334,000 L/P
423 Gas 237,000 L/P
424 Solid Waste 2,610,000 L/P
426 Recycling 112,000 L/P
432 Marina - L/P
435 Parking - L/P
555 IT - L/P
565 General Services 84,000 L/P
566 General Services -
TOTAL 5,201,000
101,000 Cash
198,300 Cash
35,700 Cash
78,000 L/P
163,100 L/P
758,000 L/P
6,535,100
9,096,700
(2,561,600)
-28.16%
Penny Funds (315-94238)
Garage Fund-Motorized Equipment Cash (315-94233)
Parks Cash (010-TBD)
Budget Increase/Decrease
Total 20/21 Vehicle Replacement Budget
Total for 19/20 Vehicle Replacement Budget
Budget Change 19/20 vs 20/21
Fire Dept L/P Additional (315-91236)
Parks & Rec L/P Additional (L1901)
Stormwater L/P Additional (C1908)
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8274
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Solid Waste/General Services
Agenda Number: 13.2
SUBJECT/RECOMMENDATION:
Approve the purchase of vehicle parts for heavy and light duty vehicles and equipment for
the 20/21 Fiscal Year Budget, in an amount not to exceed $1,500,000.00 in accordance
with Clearwater Code of Ordinances, Sections 2.564 (1)(b) Sole Sources, 2.564 (1)(c)
Small Dollar Purchases, and 2.564 (1)(d) Other Government Entities Bid and authorize
the appropriate officials to execute same. (consent)
SUMMARY:
The Fleet Division is requesting authorization to purchase vehicle parts from various
vendors for their heavy and light duty vehicles and equipment.
Purchases will be obtained through various methods including piggyback contracts; sole
source and small dollar items.
Additional vendors will be engaged if needed. Flexibility is requested to allow for
expenditure of budgeted funds as needed throughout the year, in accordance with the
intent of this general authorization, with the Finance Procurement Division providing
oversight.
APPROPRIATION CODE AND AMOUNT:
Funds are available in the fleet maintenance division code 5666611-550600, Vehicle
Parts, for these purchases.
Page 1 City of Clearwater Printed on 9/27/2020
Vendor
Estimated 20/21
Expenditures Piggy Back Contract / Sole Source / Small Dollar PO(Misc Vendors)
Fleet Products 150,000.00$ Hillsborough County Public Schools 19040-DST-VT (05/07/23)
Southeast Power 9,000.00$ Hillsborough County Public Schools 19040-DST-VT (05/07/23)
Sunstate International 100,000.00$ Hillsborough County Public Schools 19040-DST-VT (05/07/23)
Tampa Spring Company 45,000.00$ Hillsborough County Public Schools 19040-DST-VT (05/07/23)
Total 304,000.00$
Altec Industries 5,000.00$ City Of Miami FB-00399 02/28/23
Dana Safety 5,000.00$ City Of Miami FB-00399 02/28/23
Dobbs Equipment 10,000.00$ City Of Miami FB-00399 02/28/23
Environmental Products 30,000.00$ City Of Miami FB-00399 02/28/23
Florida Detroit Diesel 5,000.00$ City Of Miami FB-00399 02/28/23
Genuine Parts - Napa 10,000.00$ City Of Miami FB-00399 02/28/23
Hydradyne 5,000.00$ City Of Miami FB-00399 02/28/23
Kenworth Of Central Florida 45,000.00$ City Of Miami FB-00399 02/28/23
Knapheide 1,000.00$ City Of Miami FB-00399 02/28/23
Mcneilus Truck 30,000.00$ City Of Miami FB-00399 02/28/23
Motion Industries 1,000.00$ City Of Miami FB-00399 02/28/23
Original Equipment 10,000.00$ City Of Miami FB-00399 02/28/23
Pats Pump and Blower 20,000.00$ City Of Miami FB-00399 02/28/23
Parts House 100,000.00$ City Of Miami FB-00399 02/28/23
Ring Power 10,000.00$ City Of Miami FB-00399 02/28/23
Southern Sewer 80,000.00$ City Of Miami FB-00399 02/28/23
Waste Equipment 5,000.00$ City Of Miami FB-00399 02/28/23
Total 372,000.00$
Atmax 5,000.00$ Sole Source
Broyhill 15,000.00$ Sole Source
Everglades Farm Equipment 35,000.00$ Sole Source
Rush Truck Centers 150,000.00$ Sole Source
Southport Truck 25,000.00$ Sole Source
Ten-8 Fire Equipment 50,000.00$ Sole Source
Wesco Turf 60,000.00$ Sole Source
Total 340,000.00$
Amazon 15,000.00$ Misc Vendor
Container Systems 25,000.00$ Small Dollar PO's
Bill Currie 45,000.00$ Small Dollar PO's
Bobcat 25,000.00$ Small Dollar PO's
Cummins 5,000.00$ Small Dollar PO's
Cycle Springs 15,000.00$ Small Dollar PO's
Dayton Andrews 5,000.00$ Small Dollar PO's
DHS Equipment 5,000.00$ Small Dollar PO's
Dimmitt Cheverolet 25,000.00$ Small Dollar PO's
E&N Distributors 25,000.00$ Small Dollar PO's
Enforcement One 5,000.00$ Misc Vendor
Flash Equipment 5,000.00$ Misc Vendor
Fleetpride 25,000.00$ Small Dollar PO's
H Barber & Son's 10,000.00$ Small Dollar PO's
Holt Industries 1,000.00$ Misc Vendor
Jacobsen 1,000.00$ Misc Vendor
Keystone Automotive 5,000.00$ Small Dollar PO's
Kussmaul 5,000.00$ Small Dollar PO's
Lubecorp 1,000.00$ Misc Vendor
Municipal Equipment 1,000.00$ Misc Vendor
Pye Barker 15,000.00$ Small Dollar PO's
Quality Mowers 5,000.00$ Small Dollar PO's
Smith Equipment 20,000.00$ Small Dollar PO's
Trekker Tractor 20,000.00$ Small Dollar PO's
Walker Ford 5,000.00$ Small Dollar PO's
Wastebuilt 15,000.00$ Small Dollar PO's
Zone Defense 5,000.00$ Small Dollar PO's
Total 334,000.00$
1,350,000.00$
150,000.00$ 10% contingency to be used as needed
1,500,000.00$ Total Requested for 20/21 Parts Purchases
DAIMLER
Daimler Trucks North America
Distribution Network Development
September 15, 2020
The City of Clearwater
1900 Grand Ave.
Clearwater, FL. 33755
To whom it may concern:
This letter is to confirm that Tampa Truck Center LLC, DBA: Southport Truck Group, located at 7528 US
HWY 301 North, Tampa, FL. is an authorized Freightliner, Western Star, Sterling and Detroit Diesel
dealership in the Tampa, FL. market. Tampa Truck Center is the exclusive sales franchise for Freightliner and
Western Star in the following counties:
Charlotte De Soto Hardee Hernando
Highlands Hillsborough Lee Manatee
Pasco Pinellas Polk Sarasota
Please feel free to contact me directly at (803) 280-1208 if you require additional information.
A Daimler Company
Daimler Trucks North America LLC
2477 Deerfield Drive
Fort Mill, SC 29715
Phone: 803.578.3466
Cell: 803-280-1208
DistributionOperations@Daimler.com
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8098
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 14.1
SUBJECT/RECOMMENDATION:
Approve the reappointments of Kathleen Agnew and John Doran to the Clearwater Housing
Authority Board with terms to expire September 30, 2024.
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Clearwater Housing Authority
TERM: 4 years
APPOINTED BY: Mayor, Approved by City Council
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater, except for the Public Housing Resident
SPECIAL QUALIFICATIONS: 1 member shall be a Program Recipient - Clearwater residency
not required. 2 members can be Pinellas County residents who are employed within City limits
Clearwater residency not required.
MEMBERS: 5
CHAIRPERSON: Jeffery Smith
MEETING DATES: 4th Friday, 9:00 a.m. (Every other month)
PLACE: The Vincent Building, 908 Cleveland Street, Clearwater, FL 33755
APPTS. NEEDED: 2
THE FOLLOWING ADVISORY BOARD MEMBERS HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE REAPPOINTMENT FOR A NEW TERM:
1. Kahtleen M. Agnew - 3155 Masters Dr., 33761 - Registered Nurse
Original Appointment: 9/1/16
(currently serving 1st term to expire 9/30/20)
(0 absences in the last year)
Interest in Reappointment: Yes
2. John Doran - 501 East Bay Dr., Unit 1302, Largo, FL 33770 - Attorney/CPA
Original Appointment: 9/20/12
(currently serving 2nd term to expire 9/30/20)
(0 absences in the last year)
Page 1 City of Clearwater Printed on 9/27/2020
File Number: ID#20-8098
Interest in Reappointment: Yes
Per CHA Bylaws, the appointments are made by the Mayor and approved by City Council.
ALSO, THE FOLLOWING NAME IS BEING SUBMITTED FOR CONSIDERATION TO SERVE
ON THIS BOARD:
1. Richard Foxx - 1129 Charles St., 33755 - Real Estate Broker
Zip codes current members on board:
1 at 33755
2 at 33761
1 at 33767
1 at 33770
Page 2 City of Clearwater Printed on 9/27/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8284
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 14.2
SUBJECT/RECOMMENDATION:
Recommend an appointment to the PIE Noise Abatement Task Force Committee, as the
Clearwater at-large representative.
SUMMARY:
The Noise Abatement Task Force is comprised of a diverse group of members representing
local communities, the St. Petersburg-Clearwater International Airport, Federal Aviation
Administration - Air Traffic Control, airlines, cargo carriers, general aviation and the military. The
individuals work collectively to identify ways to minimize aircraft noise exposure to surrounding
communities.
The City Council is being asked to recommend an individual who will serve as the Clearwater
at-large representative. The Pinellas County Board of Commissioners is expected to make the
appointment at their October meeting.
Staff has received applications from:
Greg Hembree
Christina Joseph
Sean Schrader
Blaise Sciarra
Andre Sknoieczny
Page 1 City of Clearwater Printed on 9/27/2020
CITY OF CLEA,RWATER - APPLICATION FOR ADVISORY BOARDS];
(must be Clearwater resident)
Please tyrpe or print clearly.
Name:Sean Schrader
Home Address:
1541 S Fredrica Ave Clearwater FL
Office Address:
NA
7io 33756 lio33756
Telephone '7273076756 Telephone:NA
cell Phone.7273076756 Email Address: seanschrader30@gmail.com
How long a resident of Clearwe,lurr 19 years
Occupation'Student Employer:NA
Field of Education:Other Work Experience:
Currently pursuing a bachelor's degree in business administration NA
from USF.
lf retired, former occupation:
COmmunity ACtivitieS' Former Secretary, Clearwater Ntt,nntrotngt aou',,'on. torr. re Suncoast.
Former liaison for Largo High School with the Central Pinellasi Chilmber of Commerce. Former Intern, Congressmi:ln Charlie Crisl,.
Other Interests:
Board Service (current and past):
Member, Clearwater Charter Review Committee
Additional Comments:
Board Preference:
PIE Noise Abatement Taslrl Force
'"L'2Signature: '*'+-<€ '+' Date: C t l* | .nz ct
See attached list for boards thiat require financial disclosure at time of appointment. Please return flris
application and board questionnaire to the Official Rercords & Legislative Services Departmernt, P. O. B6x 4748,
Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue.
Note: For boards requirinq Clearwater residency.this application must be accompanir;l,d_by__a__aapy pl
one of the followinqr Current voter registration witlhin city limitsr Valid current Florida Drivers' License issuecl to an address within city limits
o Declaration of Domicile filed with the city clerrk iaffirming residency within city limits
BOARD QUESTIONNAIRE
L What is your understanding of the board's duties and responsibilities?
For the Noise Abatement Task Force, I understand that my role on the task force would be to work alongside other community members
as well as aviation experts to ensufe that aircraft noise is reduced so that it does not negatively impact Clearwater Residents, or the community at large
2. Have you ever observed a board meeting either in person or on the City's TV station C-View?
Yes, I have attended board meetings in person for the Downtown Development Board as well as the Strong Mayor Task Force
3. What background and/or qualifications do you have that you feel would qualify you to serve onthis Board?
I have been fortunate to be involved in Clearwater serving as secretary for the Clearwater Neighborhor:ds Coalition
experiences have given me the opportunity to learn more about Clearwater, the primary concerns of resi and how
board meetings are conducted.
4. Why do you want to serve on this Board?
I enjoy being involved in Clearwater, and I believe that it is important for a youth perspective to be included in the decision makinq
Through the Noise Abatement Task Force, I believe it would give me the opportunity to help make decisions to ensure that residents
CleaMater are not severly impacted with their facility.
I have some knowledge of aviation, as my grandfather is a pilot
Name: .$ on rcl^r'on J" e
as well as being appointed to serve as a member on thrg Clearwater Charter Review Committee. I belierve that these
Board Name: ?JE fVo;l{- AbA+c/".nlTnrL Fo-tu
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8097
Agenda Date: 9/17/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 14.3
SUBJECT/RECOMMENDATION:
Approve the 2021 City Council Meeting Schedule
SUMMARY:
Generally, City Council meetings are at 6:00 p.m. on the first and third Thursday of each month.
The accompanying work sessions are at 9:00 a.m. on the preceding Monday, unless the
Monday is a holiday, in which case the work session is on Tuesday.
Per Council Rules, no meetings are held the first Thursday in January and July and the third
Thursday in December.
Please note the following exceptions:
·The January 18 work session has been moved to Tuesday, January 19 at 9:00 a.m. due
to Martin Luther King, Jr. Day.
·The February 15 work session has been moved to Tuesday, February 16 at 9:00 a.m.
due to President’s Day.
·The May 31 work session has been moved to Tuesday, June 1 at 9:00 a.m. due to
Memorial Day.
The dates for the Florida League of Cities Annual Conference and Legislative Conference have
not been confirmed. Staff will ask to reschedule council meetings if there any conflicts once the
conferences have been scheduled.
Please note Passover next year takes place Saturday, March 27 through Saturday, April 3,
conflicting with the March 29 work session and the April 1 council meeting. Staff seeks direction
if Council wishes to reschedule the meetings.
Page 1 City of Clearwater Printed on 9/27/2020
2021 Council Schedule Intranet (last rev.08-05-20)
2021 CITY COUNCIL MEETING SCHEDULE DRAFT
WORK
SESSION
Time CITY
COUNCIL
MEETING
Time Completed Items &
attachments due to
Agenda Program
Items due to
City Clerk
Tuesday January 19 9:00 a.m. Thursday January 21 6:00 p.m. January 4 January 11
Monday February 1 9:00 a.m. Thursday February 4 6:00 p.m. January 15 January 25
Tuesday February 16 9:00 a.m. Thursday February 18 6:00 p.m. February 1 February 8
Monday March 1 9:00 a.m. Thursday March 4 6:00 p.m. February 12 February 22
Monday March 15 9:00 a.m. Thursday March 18 6:00 p.m. March 1 March 8
Monday March 29 9:00 a.m. Thursday April 1 6:00 p.m. March 15 March 22
Monday April 12 9:00 a.m. Thursday April 15 6:00 p.m. March 29 April 5
Monday May 3 9:00 a.m. Thursday May 6 6:00 p.m. April 19 April 26
Monday May 17 9:00 a.m. Thursday May 20 6:00 p.m. May 3 May 10
Tuesday June 1 9:00 a.m. Thursday June 3 6:00 p.m. May 17 May 24
Monday June 14 9:00 a.m. Thursday June 17 6:00 p.m. May 28 June 7
Monday July 12 9:00 a.m. Thursday July 15 6:00 p.m. June 28 July 2
Monday August 2 9:00 a.m. Thursday August 5 6:00 p.m. July 19 July 26
Monday August 16 9:00 a.m. Thursday August 19 6:00 p.m. August 2 August 9
Monday August 30 9:00 a.m. Thursday September 2 6:00 p.m. August 16 August 23
Monday September 13 9:00 a.m. Thursday September 16 6:00 p.m. August 30 September 3
Monday October 4 9:00 a.m. Thursday October 7 6:00 p.m. September 20 September 27
Monday October 18 9:00 a.m. Thursday October 21 6:00 p.m. October 4 October 11
Monday November 1 9:00 a.m. Thursday November 4 6:00 p.m. October 18 October 25
Monday November 15 9:00 a.m. Thursday November 18 6:00 p.m. November 1 November 8
Monday November 29 9:00 a.m. Thursday December 2 6:00 p.m. November 15 November 22
Monday December 13 9:00 a.m. Thursday December 16 6:00 p.m. November 29 December 6
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8280
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Legal Department
Agenda Number: 15.1
SUBJECT/RECOMMENDATION:
Confirm COVID-19 Emergency Proclamation and adopt Resolution 20-53.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 9/27/2020
Resolution No. 20-53
RESOLUTION NO. 20-53
CONFIRMATION OF COVID-19 EMERGENCY PROCLAMATION – October 1, 2020
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA, CONFIRMING DECLARATIONS OF A STATE OF
EMERGENCY; PROVIDING AN EFFECTIVE DATE.
WHEREAS, a state of emergency in the City of Clearwater was proclaimed by Mayor
George N. Cretekos, upon recommendation by the Emergency Management Director (City
Manager William B. Horne), after certification of emergency conditions by the Emergency
Management Coordinator (Fire Division Chief of Emergency Management Jevon Graham),
on March 18, 2020 due to the unmitigated spread of coronavirus disease (COVID-19); and
WHEREAS, the March 18, 2020 state of emergency was confirmed by City Council
in Resolution 20-11 later that day, extended 7 days by Mayor George N. Cretekos on March
25, extended 7 days by Mayor Frank Hibbard on April 1, confirmed by City Council in
Resolution 20-14 on April 2, extended 7 days by Mayor Frank Hibbard on April 8 and 15,
confirmed by City Council in Resolution 20-16 on April 16, extended 7 days by Mayor Frank
Hibbard on April 22, 29, and May 6, confirmed by City Council in Resolution 20-19 on May
7, extended 7 days by Mayor Frank Hibbard on May 13 and 20, confirmed by City Council
in Resolution 20-22 on May 21, extended 7 days by Mayor Frank Hibbard on May 27 and
June 3, confirmed by City Council in Resolution 20-28 on June 4, extended 7 days by Mayor
Frank Hibbard on June 10 and 17, confirmed by City Council in Resolution 20-30 on June
18, extended 7 days by Mayor Frank Hibbard on June 24, July 1, 8, and 15, confirmed by
City Council in Resolution 20-32 on July 16, extended 7 days by Mayor Frank Hibbard on
July 22, 29, and August 5, confirmed by City Council in Resolution 20-36 on August 6, and
extended 7 days by Mayor Frank Hibbard on August 12 and 19, confirmed by City Council
in Resolution 20-44 on August 20, extended 7 days by Mayor Frank Hibbard on August 26
and September 2, confirmed by City Council in Resolution 20-47 on September 3, extended
7 days by Mayor Frank Hibbard on September 9 and 16, confirmed by City Council in
Resolution 20-51 on September 17, and extended 7 days by Mayor Frank Hibbard on
September 23 and 30, 2020; and
WHEREAS, COVID-19 is a severe acute respiratory illness that can spread among
humans through respiratory transmission and presents with symptoms similar to those of
influenza, with no available vaccine or cure; and
WHEREAS, on January 31, 2020 the United States Department of Health and
Human Services declared that a public health emergency exists nationwide as a result of
confirmed cases of COVID-19 in the United States; and
WHEREAS, on March 1, 2020 Governor Ron DeSantis issued Executive Order 20-
51, declaring that appropriate measures to control the spread of COVID-19 in the State of
Florida are necessary, and therefore directed that a Public Health Emergency be declared
in the State of Florida; and
Resolution No. 20-53
WHEREAS, on March 9, 2020 Governor Ron DeSantis issued Executive Order 20-
52 declaring a State of Emergency for COVID-19; and
WHEREAS, the World Health Organization declared COVID-19 a pandemic on
March 11, 2020, which is defined as “worldwide spread of a new disease,” and is the first
declared pandemic since the H1N1 "swine flu" in 2009; and
WHEREAS, on March 13, 2020 President Donald J. Trump declared a national state
of emergency; and
WHEREAS, on March 16, 2020 President Trump and CDC issued the “15 Days to
Slow the Spread” guidance advising individuals to adopt far-reaching social distancing
measures. such as working from home and avoiding gatherings of more than 10 people;
and
WHEREAS, on March 17, 2020 Governor Ron DeSantis issued Executive Order 20-
68 closing bars, pubs and nightclubs for 30 days, recommending that public beachgoers
follow CDC guidelines limiting group sizes and social distancing, and ordering that
restaurants limit occupancy to 50% of current building capacities and begin employee
screening; and
WHEREAS, on March 18, 2020 the City of Clearwater passed Resolution 20-11,
cancelling most City meetings and groups, prohibiting all in-person gatherings of 10 people
or more, closed all beaches, closed all libraries, closed all recreation centers, required
businesses open to the public to provide hand sanitizer, gave the Emergency Management
Director authority to close parking as necessary, prohibited price gouging, and enabled
emergency procurement procedures; and
WHEREAS, on March 19, 2020 Pinellas County passed Resolution 20-17, closing
all public beaches within the county; and
WHEREAS, on March 20, 2020 Governor Ron DeSantis issued Executive Order 20-
71, suspending all sales of food and alcohol in the State by establishments for on-site
consumption and allowing for take-out or delivery service, and closing all gyms and fitness
centers; and
WHEREAS, on March 20, 2020 Governor Ron DeSantis issued Executive Order 20-
72, prohibiting elective and unnecessary medical procedures; and
WHEREAS, on March 24, 2020 Governor Ron DeSantis issued Executive Order 20-
83, recommending an advisory to all persons over 65 and those with underlying serious
medical conditions to stay home and limit risk of exposure; and
WHEREAS, on March 25, 2020 Pinellas County passed Resolution 20-20, “COVID-
19 Safer at Home Order,” directing individuals to limit non-essential activity and/or
Resolution No. 20-53
transportation, closing places of public assembly, and ordering the closure of non-essential
businesses if they can not comply with current CDC social distancing guidelines; and
WHEREAS, on March 27, 2020 Governor Ron DeSantis issued Executive Order 20-
86, retroactively ordering any person entering the State of Florida from “an area with
substantial community spread” to self-quarantine for 14 days and inform anyone they have
had direct physical contact with of their status; and
WHEREAS, on April 1, 2020 Governor Ron DeSantis issued Executive Orders 20-
91 and 20-92, ordering all persons in Florida to limit their movements and personal
interactions outside of their homes to only those necessary to obtain or provide essential
services or conduct essential activities; and
WHEREAS, on April 16, 2020 the City Council extended for 30 days and modified
those emergency measures enacted by Resolution 20-11; and
WHEREAS, on April 28, 2020 Pinellas County passed Resolution 20-34, “Order
Relaxing Beach Restrictions With Conditions,” allowing public beaches to reopen
consistent with CDC social distancing guidelines effective May 4, 2020; and
WHEREAS, on April 29, 2020 Governor Ron DeSantis issued Executive Order 20-
112, ordering all persons in Florida to continue to limit their movements and personal
interactions outside of their homes, and allowing restaurants to resume on-premises
service with restrictions; and
WHEREAS, on May 1, 2020 Pinellas County passed Resolution 20-39 “Order
Clarifying Local Restrictions,” which gives support to Governor DeSantis’ EO 20-112,
terminates Pinellas County Res. 20-20 and 20-23, but continues to restrict public
playgrounds and pools, and requires social distancing; and
WHEREAS, on May 1, 2020 City of Clearwater Emergency Management Director
William B. Horne announced that Clearwater beaches would reopen May 4 in conjunction
with Pinellas County’s Res. 20-34; and
WHEREAS, on May 14, 2020 Governor Ron DeSantis issued Executive Order 20-
123, initiating the full Phase 1 of his “Safe. Smart. Step-by-Step. Plan for Florida’s
Recovery” relaxing social distancing requirements and allowed limited reopening of
businesses, including gyms and fitness centers; and
WHEREAS, on May 21, 2020 the City Council adopted Resolution 20-22 terminating
the emergency measures portions of Resolutions 20-11, 20-16, and 20-19, and granting
the Emergency Management Director authority and flexibility to manage City facilities in
response to Covid-19; and
WHEREAS, on June 3, 2020 Governor Ron DeSantis issued Executive Order 20-
139, initiating Phase 2 of his “Safe. Smart. Step-by-Step. Plan for Florida’s Recovery” which
Resolution No. 20-53
further relaxes social distancing guidelines, including avoiding congregating in groups
larger than 50 persons, allows for restaurants, bars, and entertainment businesses to
operate at 50% indoor capacity; and
WHEREAS, on June 23, 2020 Pinellas County passed Ordinance 20-14 mandating,
with some exceptions, that individuals wear a face covering in public indoor places, and
encouraged exempt government entities to enact their own similar procedures to protect
employees and members of the public; and
WHEREAS, on June 25, 2020 City of Clearwater Emergency Management Director
William B. Horne ordered that all persons, with some exceptions, wear a face covering in
public indoor places within City of Clearwater buildings, facilities, and properties in
conjunction with Pinellas County’s Ord. 20-14; and
WHEREAS, on June 26, 2020 the Florida Department of Business and Professional
Regulation issued Executive Order 2020-09 suspending on-premises consumption of
alcoholic beverages by vendors who derive more than 50% of gross revenue from sales of
alcoholic beverages; and
WHEREAS, on July 16, 2020 the City Council adopted Resolution 20-32 confirming
extensions of the state of emergency and confirming the Emergency Management
Director’s face covering order; and
WHEREAS, on July 29, 2020 Governor Ron DeSantis issued Executive Order 20-
179 extending prior executive orders allowing local governments to hold virtual meetings
without a physical quorum, and Executive Order 20-180 extending prior executive orders
suspending mortgage foreclosure and eviction final actions; and
WHEREAS, on August 7, 2020 Governor Ron DeSantis issued Executive Order 20-
193 extending prior executive orders allowing local governments to hold virtual meetings
without a physical quorum until October 1, 2020; and
WHEREAS, on August 31, 2020 Governor Ron DeSantis issued Executive Order
20-211 extending a prior executive order suspending final executions of mortgage
foreclosure and eviction actions until October 1, 2020; and
WHEREAS, on September 4, 2020 Governor Ron DeSantis issued Executive Order
20-213 extending the statewide state of emergency an additional 60 days; and
WHEREAS, on September 10, 2020 the Florida Department of Business and
Professional Regulation issued Emergency Order 2020-10 rescinding Emergency Order
2020-09, effective 12:01 a.m. Monday September 14, allowing bars to reopen at 50%
capacity pursuant to the Governor’s Executive Order 20-39; and
Resolution No. 20-53
WHEREAS, as of October 1, 2020 626,426 Florida residents (633,442 total cases
in Florida including non-residents), including 37,668 in Hillsborough County (including 554
deaths), 10,532 in Manatee County (including 263 deaths), 8,165 in Pasco County
(including 183 deaths), and 20,080 in Pinellas County (including 665 deaths) have tested
positive for COVID-19; and
WHEREAS, the City of Clearwater continues to be threatened by COVID-19
because of the apparent ability of the virus to spread rapidly among humans, and COVID-
19 thereby constitutes a clear and present threat to the health, safety, and welfare of the
citizens and visitors of the City of Clearwater, and
WHEREAS, Section 252.38, Florida Statutes authorizes the establishment and
amendment of emergency measures during a state of emergency; and
WHEREAS, Chapter 15, Code of Ordinances requires City Council to confirm any
declaration of a state of emergency and all emergency regulations activated under the
provisions of this chapter at their next regularly scheduled meeting; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA;
Section 1. The September 23, 2020 state of emergency proclamation is hereby
confirmed.
Section 2. The September 30, 2020 state of emergency proclamation is hereby
confirmed.
Section 3. This resolution shall take effect immediately. The state of
emergency must be renewed in seven-day increments pursuant to § 15.07(5), Code of
Ordinances.
PASSED AND ADOPTED this 1st day of October, 2020.
Attest:
___________________________ _______________________________
Rosemarie Call Frank Hibbard
City Clerk Mayor
Approved as to form:
___________________________
Pamela K. Akin
City Attorney
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9410-20 2nd rdg
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 15.2
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9410-20 on second reading, amending the Operating Budget for the Fiscal
Year ending September 30, 2020 to reflect increases and decreases in revenues and
expenditures for the General Fund, Special Development Fund, Special Program Fund, Water
and Sewer Fund, Gas Fund and Airpark Fund.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 9/27/2020
Ordinance #9410-20
ORDINANCE NO. 9410-20
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2020 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
DEVELOPMENT FUND, SPECIAL PROGRAM FUND, WATER
AND SEWER FUND, GAS FUND, AND AIRPARK FUND AS
PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2020, for operating
purposes, including debt service, was adopted by Ordinance No. 9323-19; and
WHEREAS, at the third quarter review it was found that a decrease of $358,379 is
necessary for revenues and a decrease of $1,238,558 is necessary for expenditures; and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 9323-19 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2019 and ending September 30, 2020 a copy,
of which is on file with the City Clerk, the City Council hereby adopts an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _________________________
PASSED ON SECOND AND FINAL _________________________
READING AND ADOPTED
_______________________________
Frank Hibbard, Mayor
Approved as to form: Attest:
_______________________________ ________________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
EXHIBIT A
2019-20 BUDGET REVENUE
First Third
Quarter Mid Year Quarter
Budgeted Amended Amended Amended
Revenues Budget Budget Budget Budget
2019/20 2019/20 2019/20 2019/20 Amendment
General Fund:
Ad Valorem Taxes 64,911,420 64,911,420 64,911,420 65,233,560 322,140
Utility Taxes 15,575,000 15,575,000 15,575,000 16,525,000 950,000
Local Option, Fuel & Other Taxes 6,614,400 6,614,400 6,614,400 6,414,400 (200,000)
Franchise Fees 10,010,000 10,010,000 10,010,000 10,060,000 50,000
Other Permits & Fees 2,739,000 2,739,000 2,739,000 2,969,000 230,000
Intergovernmental Revenues 23,499,780 23,499,780 23,499,780 22,013,853 (1,485,927)
Charges for Services 15,569,430 15,569,430 15,569,430 14,154,430 (1,415,000)
Judgments, Fines & Forfeitures 1,264,000 1,264,000 1,264,000 1,424,000 160,000
Miscellaneous Revenues 2,748,000 2,779,819 4,708,482 4,797,252 88,770
Transfers In 11,330,850 11,427,033 11,427,033 12,954,362 1,527,329
Other Financing Sources - - - - -
Transfer (to) from Reserves (2,268,680) (2,268,680) (695,777) (1,895,604) (1,199,827)
Total, General Fund 151,993,200 152,121,202 155,622,768 154,650,253 (972,515)
Special Revenue Funds:
Special Development Fund 19,283,690 19,283,690 19,283,690 20,423,869 1,140,179
Special Program Fund 1,295,880 4,023,502 10,058,301 10,888,081 829,781
Local Housing Asst Trust Fund 645,980 645,980 645,980 645,980 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 100,907,140 100,907,140 100,907,140 100,908,316 1,176
Stormwater Utility Fund 22,821,340 22,821,652 22,821,964 22,821,964 -
Solid Waste & Recycling Fund 26,920,400 27,280,342 27,280,342 27,280,342 -
Gas Fund 47,762,130 47,762,130 49,146,750 47,789,750 (1,357,000)
Airpark Fund 342,680 342,680 342,680 342,680 -
Marine Fund 5,164,400 5,164,400 5,164,400 5,164,400 -
Clearwater Harbor Marina 885,820 885,820 885,820 885,820 -
Parking Fund 6,936,140 6,936,307 6,936,474 6,936,474 -
Internal Service Funds:
Administrative Services Fund 12,996,930 12,997,139 12,997,139 12,997,139 -
General Services Fund 6,235,250 6,235,456 6,235,456 6,235,456 -
Garage Fund 20,788,800 20,789,022 20,789,022 20,789,022 -
Central Insurance Fund 26,209,300 26,209,300 26,209,300 26,209,300 -
Total, All Funds 451,189,080 454,405,762 465,327,226 464,968,846 (358,379)
Ordinance #9410-20
EXHIBIT A (Continued)
2019-20 BUDGET EXPENDITURES
First Third
Quarter Mid Year Quarter
Original Amended Amended Amended
Budget Budget Budget Budget Budget
2019/20 2019/20 2019/20 2019/20 Amendment
General Fund:
City Council 391,040 391,040 391,040 391,040 -
City Manager's Office 1,212,580 1,212,631 1,212,631 1,212,631 -
City Attorney's Office 1,770,760 1,770,829 1,770,829 1,770,829 -
City Auditor's Office 226,000 226,012 226,012 226,012 -
CRA Administration 459,530 459,557 459,557 459,557 -
Economic Development & Housing Svc 1,907,560 1,907,626 1,907,626 1,907,626 -
Engineering 8,330,520 8,330,862 8,331,204 8,331,204 -
Finance 2,747,190 2,747,367 2,747,367 2,747,367 -
Fire 28,532,540 28,532,540 28,533,764 28,442,216 (91,548)
Human Resources 1,575,860 1,575,860 1,575,860 1,575,860 -
Library 7,871,950 7,871,950 7,871,950 7,871,950 -
Non-Departmental 10,948,640 11,075,832 14,575,832 14,876,689 300,857
Official Records & Legislative Svcs 1,224,070 1,224,070 1,224,070 1,224,070 -
Parks & Recreation 31,807,990 31,807,990 31,807,990 30,362,990 (1,445,000)
Planning & Development 6,571,820 6,571,820 6,571,820 6,571,820 -
Police 44,832,880 44,832,880 44,832,880 45,096,056 263,176
Public Communications 1,192,620 1,192,686 1,192,686 1,192,686 -
Public Utilities 389,650 389,650 389,650 389,650 -
Total, General Fund 151,993,200 152,121,202 155,622,768 154,650,253 (972,515)
Special Revenue Funds:
Special Development Fund 18,634,660 18,634,660 18,634,660 18,634,660 -
Special Program Fund 1,195,880 3,923,502 9,958,301 10,788,081 829,781
Local Housing Asst Trust Fund 645,980 645,980 645,980 645,980 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 100,907,140 100,907,140 100,907,140 100,908,316 1,176
Stormwater Utility Fund 22,821,340 22,821,652 22,821,964 22,821,964 -
Solid Waste & Recycling Fund 26,439,080 27,280,342 27,280,342 27,280,342 -
Gas Fund 46,922,560 46,922,560 48,236,939 47,129,939 (1,107,000)
Airpark Fund 280,690 284,583 290,987 300,987 10,000
Marine Fund 5,058,860 5,058,860 5,058,860 5,058,860 -
Clearwater Harbor Marina 821,500 821,500 821,500 821,500 -
Parking Fund 6,044,620 6,234,912 6,235,079 6,235,079 -
Internal Service Funds:
Administrative Services Fund 12,765,760 12,765,969 12,765,969 12,765,969 -
General Services Fund 6,155,950 6,156,156 6,156,156 6,156,156 -
Garage Fund 20,788,800 20,789,022 20,789,022 20,789,022 -
Central Insurance Fund 25,590,100 25,590,100 25,590,100 25,590,100 -
Total, All Funds 447,066,120 450,958,140 461,815,767 460,577,208 (1,238,558)
Ordinance #9410-20
Third quarter Budget Review
Fiscal Year 2019-20
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Horne, City Manager
COPIES: Micah Maxwell, Assistant City Manager
Michael Delk, Assistant City Manager
Department Directors
SUBJECT: Third quarter budget review - amended City Manager's annual budget report
DATE: September 3, 2020
Attached is the third quarter budget review in accordance with the City Code of Ordinances.
The report is based on nine months of activity (October 2019 through June 2020) in this fiscal year; and
comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenue and expenditure amendments reflect a net decrease of $972,515.
The General Fund expenditure increase at third quarter includes the Council approved appropriation of
General Fund reserves of $170,857 to fund the Police Body Worn Camera program, and $130,000 to fund
the Hilltop agreement in the Miscellaneous Parks Contracts project. Other amendments include a net
decrease of $9,563 to Police and Fire supplemental pension to bring the budget in line with actual revenues
and expenditures; an increase of $34,560 to overtime in the Fire Department offset by reimbursement
revenues from Pinellas County; a net decrease of $1,445,000 to Parks and Recreation expenditures to offset
losses in revenues; and an increase of $146,631 in the Police Department for expenditures related to
Coronavirus response offset by revenues recognizing grant funding from the US Department of Justice.
In addition, various revenues are amended at third quarter which will bring the budget in line with
anticipated receipts for the year. Adjusted for the net decrease in expenditures noted above, this results in
a surplus of $1,199,827 returned to General Fund reserves at third quarter. This works to restore a portion
of the contribution to reserves that was planned in the fiscal year 2019/20 budget, estimating a total transfer
of $1,897,170 to reserves for the year.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General
Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must be
maintained as a reserve to guard against future emergencies.
Third quarter Budget Review
Fiscal Year 2019-20
City Manager's Transmittal
With the closing of the year-end 2019 books, estimated General Fund reserves at third quarter are
approximately $39.1 million, or 25.8% of preliminary fiscal year 2020/21 General Fund budget, exceeding
our minimum reserve requirement by $26.3 million.
Significant amendments to other city operating funds are noted as follows.
Gas Fund
Third quarter amendments to Gas Fund expenditures reflect a net decrease of $1,107,000. Significant
amendments include a net increase of $223,860 in personnel costs; a net decrease of $1,370,770 in
operating expenditures primarily due to decreases to inventory/fuel purchases; and a net increase of
$39,910 to internal service costs. Expenditure amendments are offset by amendments to Gas Fund
revenues.
Airpark Fund
Airpark Fund expenditures are increased by $10,000 at third quarter representing transfers of $5,000 to
the Airpark Replacement of Hangar C project and $5,000 to the FDOT Security Guard Building. This
expenditure increase is offset by revenues budgeted in the Airpark Fund.
Capital Improvement Program
Third quarter amendments to the capital improvement program reflect a net decrease of $1,421,666.
Amendments previously approved by Council include an increase of $250,000 in Gas Fund revenues in the
Gas Main Extensions project; and increase of $130,000 of General Fund revenues in the Miscellaneous
Parks Contracts project; and an increase of $35,000 in surplus sale revenues in the Aerial Truck project.
Project activity not previously approved by the Council is summarized on page 20. Significant
amendments include an increase of $143,781 of Pinellas County fire reimbursement revenue in the Aerial
Truck project; an increase of $37,930 in reimbursement revenues from FDOT in the Traffic Signals project;
an increase of $35,227 of insurance proceeds in the Garage-Off Cycle Replacement project; increases of
Airpark Fund revenues of $5,000 in the Replacement of Hangar C project and $5,000 in the Airpark FDOT
Security Building project; a budget decrease of $363,602 in grant revenues in the Bicycle Paths/Bridges
project; and a decrease of $1,700,000 of lease purchase revenue in the P25 Radio Equipment &
Infrastructure Project.
Special Program Fund
The Special Program Fund reflects a net budget increase of $829,781 at third quarter. Significant
amendments include the transfer of $170,857 of General Fund revenues for the Police Body Worn Camera
program; $82,749 in FEMA reimbursements for hurricane Irma; $50,000 in revenue from the DDB in
support of the Back-to-Business Grant Program; $39,500 in donation revenues to support Police and
Library programs; $6,700 in foreclosure registry fees collected; $25,000 in revenues received for special
events; $252,333 in fines and court proceeds for public safety programs, the lien foreclosure program,
and the tree replacement program; and $202,642 in contractual service revenue for police extra duty.
CITY OF CLEARWATER
THIRD QUARTER SUMMARY
2019/20
FY 19/20 Third Variance %
Adopted Quarter Third Qtr.YTD Actual vs.YTD vs.Third Qtr.Amended
Description Budget Amended Actual Amend Budget Budget Adjustment Budget
General Fund:
Revenues 151,993,200 155,622,768 130,250,015 25,372,753 84%(972,515) 154,650,253
Expenditures 151,993,200 155,622,768 115,823,098 39,799,671 74%(972,515) 154,650,253
Utility Funds:
Water & Sewer Fund
Revenues 100,907,140 100,907,140 75,706,577 25,200,563 75%1,176 100,908,316
Expenditures 100,907,140 100,907,140 82,105,685 18,801,455 81%1,176 100,908,316
Stormwater Fund
Revenues 22,821,340 22,821,964 13,632,686 9,189,278 60%- 22,821,964
Expenditures 22,821,340 22,821,964 18,628,093 4,193,871 82%- 22,821,964
Gas Fund
Revenues 47,762,130 49,146,750 34,863,617 14,283,133 71%(1,357,000) 47,789,750
Expenditures 46,922,560 48,236,939 33,409,276 14,827,663 69%(1,107,000) 47,129,939
Solid Waste and Recycling Fund
Revenues 26,920,400 27,280,342 21,706,707 5,573,635 80%- 27,280,342
Expenditures 26,439,080 27,280,342 19,059,389 8,220,953 70%- 27,280,342
Enterprise Funds:
Marine Fund
Revenues 5,164,400 5,164,400 3,582,475 1,581,925 69%- 5,164,400
Expenditures 5,058,860 5,058,860 3,157,367 1,901,493 62%- 5,058,860
Airpark Fund
Revenues 342,680 342,680 260,328 82,352 76%- 342,680
Expenditures 280,690 290,987 202,675 88,311 70%10,000 300,987
Clearwater Harbor Marina Fund
Revenues 885,820 885,820 691,222 194,598 78%- 885,820
Expenditures 821,500 821,500 608,211 213,289 74%- 821,500
Parking Fund
Revenues 6,936,140 6,936,474 5,661,373 1,275,101 82%- 6,936,474
Expenditures 6,044,620 6,235,079 4,147,924 2,087,156 67%- 6,235,079
Internal Service Funds:
General Services Fund
Revenues 6,235,250 6,235,456 4,816,442 1,419,014 77%- 6,235,456
Expenditures 6,155,950 6,156,156 4,117,277 2,038,879 67%- 6,156,156
Administrative Services
Revenues 12,996,930 12,997,139 9,582,724 3,414,415 74%- 12,997,139
Expenditures 12,765,760 12,765,969 8,860,494 3,905,475 69%- 12,765,969
Garage Fund
Revenues 20,788,800 20,789,022 14,299,616 6,489,406 69%- 20,789,022
Expenditures 20,788,800 20,789,022 12,676,453 8,112,569 61%- 20,789,022
Central Insurance Fund
Revenues 26,209,300 26,209,300 20,994,260 5,215,040 80%- 26,209,300
Expenditures 25,590,100 25,590,100 19,872,683 5,717,417 78%- 25,590,100
1
THIRD QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2019-20 REPORT
PAGE #
General Fund Operating Budget ..................................................................................................... 3
Utility Funds Operating Budget ...................................................................................................... 7
Other Enterprise Funds Operating Budgets ................................................................................. 12
Internal Service Funds Operating Budgets ................................................................................... 16
Capital Improvement Program Budget ........................................................................................ 20
Special Program Fund Budget ....................................................................................................... 29
Special Development Fund ........................................................................................................... 35
Administrative Change Orders ...................................................................................................... 38
Ordinances ..................................................................................................................................... 39
The amended 2019/20 operating budget, presented by operating fund and/or department, is
submitted for the City Council review.
The actual and projected data contained in this review represents nine months, October 1, 2019
through June 30, 2020. The adjustments, however, represent all data available at the time of the
report, including action taken by the City Council after June 30, 2020.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Adopted Budget The budget as adopted by the City Council on September 19, 2019.
Variance YTD Actual
vs. Adopted Budget Difference between adopted budget and year to date actual.
% YTD vs. Budget Percentage of adopted budget expended, year to date.
Proposed Amendments Adjustments that have been approved by the City Council, made at
the Manager’s discretion, and/or adjustments proposed based on
the third quarter review.
Amended Budget Adding the Original Budget and Adjustments.
2
Capital Improvement Program
The amended 2019/20 Capital Improvement Projects budget report is submitted for the City
Council review. This review provides the opportunity to analyze the status of all active projects and
present formal amendments to the project budget.
The Capital Improvement Program and Special Program fund information is presented as follows:
Definitions:
Budget The budget as of October 1, 2019, which includes project budgets
from prior years, which have not been completed.
Amendment Amendments which have been approved by the City Council, made
at the Manager's discretion, and/or adjustments proposed as a
result of the third quarter review.
Revised Budget Adding the Budget and Amendment columns.
Encumbrance Outstanding contract or purchase order commitment.
Available Balance Difference between revised budget and expenditure, plus
encumbrance.
Status C - project is completed
Amend Ref Reference number for description of amendment.
Increase/
(Decrease)Description
Ad Valorem Taxes 322,140
At third quarter,approximately all property tax revenue has
been received.The budget is increased by $322,140.00 to
reflect actual collections for the year.
950,000
At third quarter,amendments to utility taxes revenues reflect
a net increase of $950,000.00.Amendments include the
following:an increase of $750,000.00 to electricity;an
increase of $285,000.00 to water;a decrease of $75,000.00
to gas; and a decrease of $10,000.00 to propane.
(200,000)
At third quarter,amendments to local option,fuel and other
taxes reflect a reduction of $200,000.00 to
telecommunications taxes to bring the budget in line with
anticipated receipts for the year.
Franchise Fees 50,000
Amendments to franchise fee revenues reflect a net increase
of $50,000.Amendments include,an increase of $125,000.00
to Duke Energy Fees and a decrease of $75,000.00 to gas
franchise fees.
Other Permits and Fees 230,000
At third quarter,amendments to other permits and fee
revenues reflect an increase of $260,000.00 to building/sign
permit revenues and a decrease of $30,000.00 to forfeited
permit fees.
Intergovernmental (1,485,927)
Third quarter amendments to other governmental revenue
reflect a net decrease of $1,485,927.00.This includes the
following:an increase of $146,631.00 in grant revenue for
Coronavirus emergency funding from the US Department of
Justice (DOJ)which offset expenditure increases in the Police
Department;a decrease of $240,000.00 to state revenue
sharing;a decrease of $30,000.00 to beverage license
revenues;a decrease of $1,400,000.00 to local 1/2 cent sales
tax;a decrease of $9,563.00 to public safety supplemental
pension revenue which offset expenditure amendments in
the Police and Fire departments;an increase of $48,900.00
to Pinellas County library cooperative revenues,a decrease of
$108,000.00 to fire tax,a decrease of $20,000.00 to EMS tax,
and increases of $126,105.00 to county fire and EMS
reimbursements.These amendments will bring the budget in
line with anticipated revenues for the year.
Local Option, Fuel &
Other Taxes
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2019/20
Utility Taxes
3
Increase/
(Decrease)Description
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2019/20
Charges for Service (1,415,000)
Amendments to charges for service reflect a net decrease of
$1,415,000.00 This includes the following adjustments:an
increase of $30,000.00 to fire inspection fees;decreases
which net $1,000,000.00 to various parks and recreation fees;
and decreases which net $445,000.00 to Pier 60 revenues.
160,000
Amendments to fines and forfeiture revenues reflect an
increase of $100,000.00 to code enforcement fines,and
$60,000.00 to red light camera fines.This will bring the
budget in line with actual receipts for the year.
Miscellaneous 88,770
At third quarter,amendments to miscellaneous revenues
reflect an increase of $348,000.00 in ticket sales revenues
from softball tournaments,and a decrease of $259,230.00 to
surplus land sales for a correction to the mid year
amendment for revenues that were due to the Stormwater
Fund.
1,527,329
Third quarter amendments to transfer in revenues include an
increase of $1,527,329.00 for additional dividends from the
Gas Fund.
Third quarter amendments reflect a surplus of $1,199,827
which will restore a portion of the planned transfer to
General Fund reserves in fiscal year 2019/20 budget.
Amendments, include the following allocations:
170,857
1)An appropriation of $170,857.00 from fund reserves to
fund special program P2002,Police Body Worn Camera
Program, as approved by the Council on August 6, 2020.
130,000
2)An appropriation of $130,000.00 from fund reserves to
fund capital project 93618,Miscellaneous Parks and
Recreation Contracts as approved by the Council on
September 3, 2020.
(1,500,684)
3)Third quarter amendments reflect a net surplus of
$1,500,684.00.This represents the net of revenue
amendments noted above and expenditure amendments.
(1,199,827)
(972,515)
Judgments, Fines &
Forfeitures
Net General Fund
Revenue Amendment
Net Transfer (to) from
Retained Earnings
Transfer (to) from Surplus
Transfers In
4
Increase/
(Decrease)Description
(91,548)
At third quarter, amendments to the Fire Department reflect
an increase of $34,560.00 to overtime offset by revenues
recognizing reimbursements from the County;and a
decrease of $126,108.00 to fire supplemental pension plans,
which is offset by an amendment decreasing supplemental
pension revenue.
(1,445,000)
At third quarter,the Parks and Recreation budget reflects a
net decrease of $1,445,000.00 to offset losses in revenues.
Amendments include decreases of $850,000.00 to
personnel costs;decreases of $340,000.00 to operating
costs for reductions in utilities and purchases for resale;a
decrease of $175,000.00 to garage service charges;and a
decrease of $80,000.00 to debt costs.
263,176
At third quarter,amendments to the Police department
include:an increase of $116,545.00 to the police
supplemental pension plans which is offset by an
amendment increasing supplemental pension revenue;and
an increase of $146,631.00 to personnel costs and operating
supplies related to Coronavirus response which is offset by
an amendment recognizing grant funding from the US DOJ.
Non-Departmental
Amendments reflect City Council approved interfund
transfers to special programs and capital projects as follows:
170,857
1)An allocation of $170,857.00 from fund reserves to
special program P2002,Police Body Worn Camera Program,
as approved by Council on August 6, 2020.
130,000
2)An allocation of $130,000.00 from fund reserves to
capital project 93618,Miscellaneous Parks and Recreation
Contracts for the Hilltop agreement as approved by Council
on September 3, 2020.
300,857
(972,515)
Police
Net General Fund
Expenditure
Amendment
Parks & Recreation
Fire
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2019/20
5
2019/20 Variance %2019/20
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Amended Bud Budget Amendment Budget
General Fund Revenues
Ad Valorem Taxes 64,911,420 65,175,236 (263,816) 100%322,140 65,233,560
Utility Taxes 15,575,000 10,831,898 4,743,102 70%950,000 16,525,000
Local Option, Fuel
and Other Taxes 6,614,400 4,527,425 2,086,975 68%(200,000) 6,414,400
Franchise Fees 10,010,000 6,196,810 3,813,190 62%50,000 10,060,000
Other Permits & Fees 2,739,000 2,388,212 350,788 87%230,000 2,969,000
Intergovernmental 23,499,780 14,509,127 8,990,653 62%(1,485,927) 22,013,853
Charges for Services 15,569,430 10,435,066 5,134,364 67%(1,415,000) 14,154,430
Judgments, Fines
and Forfeitures 1,264,000 920,203 343,797 73%160,000 1,424,000
Miscellaneous Revenues 4,708,482 4,647,780 60,702 99%88,770 4,797,252
Transfers In 11,428,599 10,618,258 810,341 93%1,527,329 12,955,928
Total Revenues 156,320,111 130,250,015 26,070,096 83%227,312 156,547,423
Transfer (to) from Surplus (697,343) - (697,343) 0%(1,199,827) (1,897,170)
Adjusted Revenues 155,622,768 130,250,015 25,372,753 84%(972,515) 154,650,253
General Fund Expenditures
City Council 391,040 294,570 96,470 75%- 391,040
City Manager's Office 1,212,631 920,952 291,679 76%- 1,212,631
City Attorney's Office 1,770,829 1,240,511 530,318 70%- 1,770,829
City Auditor's Office 226,012 161,585 64,427 71%- 226,012
CRA Administration 459,557 342,879 116,678 75%- 459,557
Economic Development
and Housing 1,907,626 1,440,534 467,092 76%- 1,907,626
Engineering 8,331,204 5,599,431 2,731,773 67%- 8,331,204
Finance 2,747,367 1,811,226 936,141 66%- 2,747,367
Fire 28,533,764 20,902,792 7,630,972 73%(91,548) 28,442,216
Human Resources 1,575,860 1,011,801 564,059 64%- 1,575,860
Library 7,871,950 5,830,576 2,041,374 74%- 7,871,950
Non-Departmental 14,575,832 14,159,624 416,209 97%300,857 14,876,689
Official Records
and Legislative Svcs 1,224,070 874,087 349,983 71%- 1,224,070
Parks & Recreation 31,807,990 22,556,832 9,251,158 71%(1,445,000) 30,362,990
Planning & Development 6,571,820 4,361,252 2,210,568 66%- 6,571,820
Police 44,832,880 33,275,754 11,557,126 74%263,176 45,096,056
Public Communications 1,192,686 753,114 439,572 63%- 1,192,686
Public Utilities 389,650 285,578 104,072 73%- 389,650
Total Expenditures 155,622,768 115,823,098 39,799,671 74%(972,515) 154,650,253
For Nine Month Period of October 1, 2019 - June 30, 2020
GENERAL FUND
THIRD QUARTER REVIEW
6
2019/20 Variance %2019/20
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
WATER & SEWER FUND
Water & Sewer Revenues:
Charges for Service 90,630,120 68,101,354 22,528,766 75%- 90,630,120
Judgments, Fines and Forfeits 271,000 179,385 91,615 66%- 271,000
Miscellaneous 7,298,256 7,425,838 (127,582) 102%- 7,298,256
Transfers In - - - ~1,176 1,176
Fund Equity 2,707,764 - 2,707,764 0%- 2,707,764
Total Revenues 100,907,140 75,706,577 25,200,563 75%1,176 100,908,316
Water & Sewer Expenditures:
Public Utilities Administration 1,665,960 1,174,083 491,877 70%1,176 1,667,136
Wastewater Collection 16,189,040 14,473,765 1,715,275 89%- 16,189,040
Public Utilities Maintenance 9,116,670 6,733,157 2,383,513 74%- 9,116,670
WPC / Plant Operations 30,107,300 24,421,361 5,685,939 81%- 30,107,300
WPC / Laboratory Operations 1,642,830 1,075,261 567,569 65%- 1,642,830
WPC / Industrial Pretreatment 939,740 586,488 353,252 62%- 939,740
Water Distribution 22,064,270 20,255,603 1,808,667 92%- 22,064,270
Water Supply 16,402,580 11,421,419 4,981,161 70%- 16,402,580
Reclaimed Water 2,778,750 1,964,548 814,202 71%- 2,778,750
Total Expenditures 100,907,140 82,105,685 18,801,455 81%1,176 100,908,316
Increase/
(Decrease)Amendment Description:
Water and Sewer Fund
Revenues:1,176
Water and Sewer Fund
Expenditures:1,176
For the Nine Month Period of October 1, 2019 to June 30, 2020
UTILITY FUNDS
THIRD QUARTER REVIEW
At third quarter, anticipated revenues of the Water and Sewer Fund equal anticipated expenditures for fiscal year 2019/20.
At third quarter revenues in the Water and Sewer Fund reflect
an increase of $1,176.00 to transfer-in revenue to recognize
safety award funding from the Central Insurance Fund.
Expenditures reflect 81%of total budget due to transfers to
the capital fund which happen in the first period of the year.
Amendments include an increase of $1,176.00 to employee
recognition for receipt of the 3rd quarter FY20 safety award.
7
2019/20 Variance %2019/20
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2019 to June 30, 2020
UTILITY FUNDS
THIRD QUARTER REVIEW
STORMWATER FUND
Stormwater Revenues:
Charges for Service 16,928,900 12,785,387 4,143,513 76%- 16,928,900
Judgments, Fines and Forfeits 73,000 38,048 34,952 52%- 73,000
Miscellaneous 760,000 808,627 (48,627) 106%- 760,000
Transfers In 624 624 - 100%- 624
Fund Equity 5,059,440 - 5,059,440 0%- 5,059,440
Total Revenues 22,821,964 13,632,686 9,189,278 60%- 22,821,964
Stormwater Expenditures:
Stormwater Management 16,642,580 14,255,358 2,387,222 86%- 16,642,580
Stormwater Maintenance 6,179,384 4,372,735 1,806,649 71%- 6,179,384
Total Expenditures 22,821,964 18,628,093 4,193,871 82%- 22,821,964
Increase/
(Decrease)Amendment Description:
Stormwater Fund Revenues:-
Stormwater Fund Expenditures:-
At third quarter, anticipated revenues of the Stormwater Fund equal anticipated expenditures for fiscal year 2019/20.
No amendments are proposed to Stormwater Fund revenues
at third quarter.
Stormwater Fundexpenditures reflect 82%of total budget due
to transfers to the capital fund which happen in the first
period of the year.No amendments are proposed to at third
quarter.
8
2019/20 Variance %2019/20
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2019 to June 30, 2020
UTILITY FUNDS
THIRD QUARTER REVIEW
GAS FUND
Gas Revenues:
Charges for Service 47,855,860 34,327,365 13,528,495 72%(1,356,000) 46,499,860
Judgments, Fines and Forfeits 132,000 74,313 57,687 56%(32,000) 100,000
Miscellaneous 1,158,890 461,939 696,951 40%31,000 1,189,890
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 49,146,750 34,863,617 14,283,133 71%(1,357,000) 47,789,750
Gas Expenditures:
Administration & Supply 24,368,037 15,794,515 8,573,522 65%(1,357,560) 23,010,477
South Area Gas Operations 9,599,557 6,975,959 2,623,598 73%26,530 9,626,087
North Area Gas Operations 6,914,410 5,042,142 1,872,268 73%29,210 6,943,620
Marketing & Sales 7,354,935 5,596,659 1,758,276 76%194,820 7,549,755
Total Expenditures 48,236,939 33,409,276 14,827,663 69%(1,107,000) 47,129,939
Increase/
(Decrease)Amendment Description:
Gas Fund Revenues:(1,357,000)
Gas Fund Expenditures:(1,107,000)
At third quarter, anticipated revenues of the Gas Fund exceed anticipated expenditures by $659,811 for fiscal year 2019/20.
At third quarter, Gas Fund revenues reflect amendments
which net a decrease of $1,357,000.00. Amendments include
the following: 1) a net decrease of $1,356,000.00 in charges
for service revenue representing reductions in various gas
sales revenues; 2) a decrease of $32,000.00 in late payment
fee revenue; and 3) a net increase of $31,000.00 to
miscellaneous revenues.
At third quarter expenditure amendments reflect a net
decrease of $1,107,000.00. Amendments include: 1) a net
increase of $223,860.00 in personnel costs; 2) a net decrease
of $1,370,770.00 in other operating primarily due to decreases
to inventory/fuel; and 3) a net increase of $39,910.00 to
internal services primarily due to increases in garage services
charges.
9
2019/20 Variance %2019/20
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2019 to June 30, 2020
UTILITY FUNDS
THIRD QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND
Solid Waste Revenues:
Other Permits and Fees 1,000 1,301 (301) 130%- 1,000
Charges for Service 23,659,000 18,868,802 4,790,198 80%- 23,659,000
Judgments, Fines and Forfeits 90,000 47,217 42,783 52%- 90,000
Miscellaneous 662,000 692,346 (30,346) 105%- 662,000
Transfers In - - - ~- -
Solid Waste Revenues 24,412,000 19,609,666 4,802,334 80%- 24,412,000
Recycling Revenues:
Other Permits and Fees 400 345 55 86%- 400
Intergovernmental - 82,964 (82,964) ~- -
Charges for Service 2,350,000 1,829,190 520,810 78%- 2,350,000
Judgments, Fines and Forfeits 8,000 4,358 3,642 54%- 8,000
Miscellaneous 150,000 180,184 (30,184) 120%- 150,000
Transfers In - - - ~- -
Recycling Revenues 2,508,400 2,097,041 411,359 84%- 2,508,400 -
Fund Equity 359,942 359,942 0%- 359,942
Total Revenues 27,280,342 21,706,707 5,573,635 80%- 27,280,342
Solid Waste Expenditures:
Collection 18,254,990 13,025,580 5,229,410 71%- 18,254,990
Transfer 2,278,360 1,383,920 894,440 61%- 2,278,360
Container Maintenance 941,510 691,154 250,356 73%- 941,510
Administration 1,963,122 1,642,941 320,181 84%- 1,963,122
Solid Waste Expenditures 23,437,982 16,743,595 6,694,387 71%- 23,437,982
Recycling Expenditures:
Residential 1,426,960 962,211 464,749 67%- 1,426,960
Multi-Family 496,640 344,959 151,681 69%- 496,640
Commercial 1,918,760 1,008,624 910,136 53%- 1,918,760
Recycling Expenditures 3,842,360 2,315,794 1,526,566 60%- 3,842,360
Total Expenditures 27,280,342 19,059,389 8,220,953 70%- 27,280,342
At third quarter, anticipated revenues of the Solid Waste and Recycling Fund equal anticipated expenditures for fiscal year
2019/20.
10
2019/20 Variance %2019/20
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2019 to June 30, 2020
UTILITY FUNDS
THIRD QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND (continued)
Increase/
(Decrease)Amendment Description:
Solid Waste and Recycling Fund
Revenues:-
Solid Waste and Recycling Fund
Expenditures:-
No amendments are proposed to Solid Waste and Recycling
Fund revenues at third quarter.
No amendments are proposed to Solid Waste and Recycling
Fund expenditures at third quarter.
11
2019/20 Third Qtr.Variance %2019/20
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
MARINE FUND
Marine Revenues:
Intergovernmental 4,500 - 4,500 0%- 4,500
Charges for Service 5,027,600 3,479,621 1,547,979 69%- 5,027,600
Judgments, Fines and Forfeits 3,000 3,143 (143) 105%- 3,000
Miscellaneous Revenue 119,300 89,712 29,588 75%- 119,300
Transfers In 10,000 10,000 - 100%- 10,000
Fund Equity - - - ~- -
Total Revenues 5,164,400 3,582,475 1,581,925 69%- 5,164,400
Marine Expenditures:
Marina Operations 5,058,860 3,157,367 1,901,493 62%- 5,058,860
Total Expenditures 5,058,860 3,157,367 1,901,493 62%- 5,058,860
Increase/
(Decrease)Amendment Description:
Marine Fund Revenues:-
Marine Fund Expenditures:-
For The Nine Month Period of October 1, 2019 - June 30, 2020
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
At third quarter, anticipated revenues of the Marine Fund exceed anticipated expenditures by $105,540 for fiscal year 2019/20.
No amendments are proposed to Marine Fund revenues at
third quarter.
No amendments are proposed to Marine Fund expenditures at
third quarter.
12
2019/20 Third Qtr.Variance %2019/20
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Nine Month Period of October 1, 2019 - June 30, 2020
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
CLEARWATER HARBOR MARINA FUND
Clearwater Harbor Marina Revenues:
Intergovernmental - - - ~- -
Charges for Service 843,670 648,756 194,914 77%- 843,670
Judgments, Fines and Forfeits 800 1,000 (200) 125%- 800
Miscellaneous Revenue 41,350 41,465 (115) 100%- 41,350
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 885,820 691,222 194,598 78%- 885,820
Clearwater Harbor Marina Expenditures
Clearwater Harbor Marina Operations 821,500 608,211 213,289 74%- 821,500
Total Expenditures 821,500 608,211 213,289 74%- 821,500
Increase/
(Decrease)Amendment Description:
Clearwater Harbor Marina Fund
Revenues:-
Clearwater Harbor Marina Fund
Expenditures:-
At third quarter, anticipated revenues of the Clearwater Harbor Marina Fund exceed anticipated expenditures by $64,320 for fiscal
year 2019/20.
No amendments are proposed to Clearwater Harbor Marina
Fund revenues at third quarter.
No amendments are proposed to Clearwater Harbor Marina
Fund expenditure at third quarter.
13
2019/20 Third Qtr.Variance %2019/20
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Nine Month Period of October 1, 2019 - June 30, 2020
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
AIRPARK FUND
Airpark Revenues:
Intergovernmental - - - ~- -
Charges for Service 20,000 10,353 9,647 52%- 20,000
Miscellaneous Revenue 322,680 249,975 72,705 77%- 322,680
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 342,680 260,328 82,352 76%- 342,680
Airpark Expenditures:-
Airpark Operations 290,987 202,675 88,311 70%10,000 300,987
Total Expenditures 290,987 202,675 88,311 70%10,000 300,987
Increase/
(Decrease)Amendment Description:
Airpark Fund Revenues:-
Airpark Fund Expenditures:10,000
At third quarter, anticipated revenues of the Airpark Fund exceed anticipated expenditures by $41,693 for fiscal year 2019/20.
No amendments are proposed to Airpark Fund revenues at
third quarter.
Third quarter expenditure amendments include a transfer of
$5,000.00 to capital improvement project G1901,Replacement
of Hangar C and $5,000.00 to capital improvement project
G1908,Airpark FDOT Security Guard Building.This expenditure
increase is offset by revenues budgeted in excess of
expenditures this fiscal year.
14
2019/20 Third Qtr.Variance %2019/20
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Nine Month Period of October 1, 2019 - June 30, 2020
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
PARKING FUND
Parking Revenues:
Charges for Service 5,911,050 4,715,840 1,195,210 80%- 5,911,050
Judgments, Fines and Forfeits 700,090 673,704 26,386 96%- 700,090
Miscellaneous Revenue 325,000 233,755 91,245 72%- 325,000
Transfers In 334 38,074 (37,740) 11399%- 334
Fund Equity - - - ~- -
Total Revenues 6,936,474 5,661,373 1,275,101 82%- 6,936,474
PARKING FUND EXPENDITURES
Engineering/Parking System 4,381,451 2,932,439 1,449,012 67%- 4,381,451
Engineering/Parking Enforcement 796,908 484,090 312,818 61%- 796,908
Parks & Rec/Beach Guards 980,200 712,548 267,652 73%- 980,200
Seminole Street Boat Ramp 76,520 18,846 57,674 25%- 76,520
Total Expenditures 6,235,079 4,147,924 2,087,156 67%- 6,235,079
Increase/
(Decrease)Amendment Description:
Parking Fund Revenues:-
Parking Fund Expenditures:-
At third quarter, anticipated revenues of the Parking Fund exceed anticipated expenditures by $701,395 for fiscal year 2019/20.
No amendments are proposed to Parking Fund revenues at
third quarter.
No amendments are proposed to Parking Fund expenditure at
third quarter.
15
2019/20 Variance %2019/20
MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
GENERAL SERVICES FUND
General Services Revenues:
Charges for Service 6,060,250 4,666,917 1,393,333 77%- 6,060,250
Miscellaneous Revenues 175,000 149,319 25,681 85%- 175,000
Transfers In 206 206 - 100%- 206
Fund Equity - - - ~- -
Total Revenues 6,235,456 4,816,442 1,419,014 77%- 6,235,456
General Services Expenditures:
Administration 405,628 335,553 70,075 83%- 405,628
Building & Maintenance 5,750,528 3,781,723 1,968,805 66%- 5,750,528
Total Expenditures 6,156,156 4,117,277 2,038,879 67%- 6,156,156
Increase/
(Decrease)Amendment Description:
General Services Fund Revenues:-
General Services Fund
Expenditures:-
At third quarter, anticipated revenues of the General Services Fund exceed anticipated expenditures by $79,300 for fiscal year
2019/20.
No amendments are proposed to General Services Fund
revenues at third quarter.
No amendments are proposed to General Services Fund
expenditures at third quarter.
For the Nine Month Period of October 1, 2019 to June 30, 2020
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
16
2019/20 Variance %2019/20
MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2019 to June 30, 2020
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
ADMINISTRATIVE SERVICES FUND
Administrative Services Revenues:
Charges for Service 12,816,930 9,435,889 3,381,041 74%- 12,816,930
Miscellaneous Revenues 180,000 142,971 37,029 79%- 180,000
Transfers In 209 3,863 (3,654) 1849%- 209
Fund Equity - - - ~- -
Total Revenues 12,997,139 9,582,724 3,414,415 74%- 12,997,139
Administrative Services Expenditures:
Info Tech / Admin 413,294 302,906 110,388 73%- 413,294
Info Tech / Network Svcs 4,184,050 2,706,134 1,477,916 65%- 4,184,050
Info Tech / Software Applications 3,274,240 2,566,958 707,282 78%- 3,274,240
Info Tech / Telecommunications 915,440 564,635 350,805 62%- 915,440
Public Comm / Courier 193,165 106,924 86,241 55%- 193,165
Clearwater Customer Service 3,785,780 2,612,937 1,172,843 69%- 3,785,780
Total Expenditures 12,765,969 8,860,494 3,905,475 69%- 12,765,969
Increase/
(Decrease)Amendment Description:
Administrative Services Fund
Revenues:-
Administrative Services Fund
Expenditures:-
No amendments are proposed to Administrative Services Fund
revenues at third quarter.
No amendments are proposed to Administrative Services Fund
expenditures at third quarter.
At third quarter, anticipated revenues of the Administrative Services Fund exceed anticipated expenditures by $231,170 for
fiscal year 2019/20.
17
2019/20 Variance %2019/20
MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2019 to June 30, 2020
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
GARAGE FUND
Garage Fund Revenues
Charges for Service 19,558,770 13,516,386 6,042,384 69%- 19,558,770
Miscellaneous Revenues 1,106,000 783,009 322,991 71%- 1,106,000
Transfers In 222 222 - 100%- 222
Fund Equity 124,030 - 124,030 0%- 124,030
Total Revenues 20,789,022 14,299,616 6,489,406 69%- 20,789,022
Garage Fund Expenditures:
Fleet Maintenance 18,490,490 11,366,730 7,123,760 61%- 18,490,490
Radio Communications 2,298,532 1,309,723 988,809 57%- 2,298,532
Total Expenditures 20,789,022 12,676,453 8,112,569 61%- 20,789,022
Increase/
(Decrease)Amendment Description:
Garage Fund Revenues:-
Garage Fund Expenditures:-
At third quarter, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2019/20.
No amendments are proposed to Garage Fund revenues at
third quarter.
No amendments are proposed to Garage Fund expenditures at
third quarter.
18
2019/20 Variance %2019/20
MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2019 to June 30, 2020
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
CENTRAL INSURANCE FUND
Central Insurance Revenues:
Charges for Service 25,409,300 20,083,868 5,325,432 79%- 25,409,300
Miscellaneous Revenues 800,000 910,393 (110,393) 114%- 800,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 26,209,300 20,994,260 5,215,040 80%- 26,209,300
Central Insurance Expenditures:
Finance / Risk Management 432,868 263,931 168,937 61%- 432,868
HR / Employee Benefits 401,490 223,695 177,795 56%- 401,490
HR / Employee Health Clinic 1,703,020 923,712 779,308 54%- 1,703,020
Non-Departmental 23,052,722 18,461,343 4,591,379 80%- 23,052,722
Total Expenditures 25,590,100 19,872,683 5,717,417 78%- 25,590,100
Increase/
(Decrease)Amendment Description:
Central Insurance Fund Revenues:-
Central Insurance Fund
Expenditures:-
At third quarter, anticipated revenues of the Central Insurance Fund exceed anticipated expenditures by $619,200 for fiscal year
2019/20.
No amendments are proposed to Central Insurance Fund
revenues at third quarter.
No amendments are proposed to Central Insurance Fund
expenditures at third quarter.
19
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Summary
FY 2019/20
20
The amended 2019/20 Capital Improvement Program budget report is submitted for the City Council's third quarter
review. The proposed amendment is a net budget decrease in the amount of $1,421,666. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally
significant budget increases encompassed within this review are as follows:
The City Council did not previously approve the following capital improvement budget activity:
➢ Aerial Truck - a budget increase of $143,781 in Pinellas County Fire Reimbursement revenue.
➢ Traffic Signals - a budget increase of $37,930 of reimbursement revenue from FDOT.
➢ Garage – Off Cycle Replacement - a budget increase of $35,227 of insurance proceeds to bring the budget in
line with anticipated receipts.
➢ Replace Hangar C - a budget increase of $5,000 in Airpark Fund revenue.
➢ Airpark FDOT Security Grant - a budget increase of $5,000 in Airpark fund revenue.
➢ Bicycle Path/Bridges - a budget decrease of $363,602 of grant revenues to bring the budget in line with actual
receipts.
➢ P25 Radio Equipment & Infrastructure - a budget decrease of $1,700,000 of lease purchase proceeds.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council
Budget Increase Approval
➢ Gas Main Extensions $ 250,000 06/18/20
➢ Miscellaneous Parks and Recreation Contracts $ 130,000 09/03/20
➢ Aerial Truck $ 35,000 07/16/20
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
Lift Station PD Sub-Station - CLOSE PROJECT
1 P1901 (300,000)
To record a budget transfer of $300,000.00 of General
Fund revenue to project PD00180001,Police District 3
Station.The lift station work will be included in the
construction of the station, this project will be closed.(300,000)
Police District 3 Station
2 PD00180001 300,000
To record a budget transfer of $300,000.00 of General
Fund revenue from project P1901,Lift Station PD Sub-
Station.300,000
Aerial Truck
3 91244 35,000 *
To record a budget increase of $35,000.00 in surplus
vehicles revenue.This was approved by the City council on
July 16, 2020.
143,781 *
To record a budget increase of $143,781.00 in county fire
reimbursement revenue. 178,781
Radio Replacements - CLOSE PROJECT
4 91259 (1) *(286)
To record a budget transfer of $285.67 of General Fund
revenue to project M2005,Fire Training Tower,and a
budget decrease of $1.24 of lease purchase proceeds.The
project is complete and will be closed.(287)
Fire Training Tower
5 M2005 286
To record a budget transfer of $285.67 of General Fund
revenue from project 315-91259, Radio Replacement.286
Traffic Signals
6 ENRD180006 37,930 *
To record a budget increase of $37,929.51 to recognize
reimbursement revenue from FDOT for damaged traffic
signals.37,930
Bicycle Paths/Bridges
7 93272 (363,602) *
To record a net budget decrease of $363,601.75 in grant
revenues.This will bring the budget in line with revenues
received.(363,602)
Miscellaneous Parks and Recreation Contracts
8 93618 130,000
To record a budget increase of $130,000.00 in General
Fund revenue as approved by City Council on September 3,
2020.130,000
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Amendments
FY 2019/20
21 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Amendments
FY 2019/20
Sports Field Lighting
9 93620 10,362
To record a transfer of $10,362.28 in General Fund
revenues from project PRAF180001,E.C.Moore Softball
Plex Renovation.10,362
Restroom Expansion-Barefoot Beach House
10 93646 40,370
To record a transfer of $40,370.00 in General Fund
revenue from project 315-93672,Clearwater Beach
Infrastructure Repairs &Improvements.This was approved
by the City Council on August 20, 2020.40,370
Youth Sports Renovations
11 93665 (46,297)
To record a transfer of $24,890.01 in General Fund
revenue and $21,407.36 in infrastructure sales tax revenue
to project M1915, Belmont Park Revitalization.(46,297)
Clearwater Beach Infrastructure Repairs & Improvements
12 93672 (40,370)
To record a transfer of $40,370.00 in General Fund
revenue to project 315-93646,Restroom Expansion-
Barefoot Beach House.This was approved by the City
Council on August 20, 2020.(40,370)
Belmont Park Revitalization
13 M1915 46,297
To record a transfer of $24,890.01 in General Fund
revenues and $21,407.36 in infrastructure sales tax
revenue from project 315-93665,Youth Sports
Renovations. 46,297
E.C. Moore Softball Plex Renovation
14 PRAF180001 (10,362)
To record a transfer of $10,362.28 in General Fund
revenues to project 93620, Sports Field Lighting.(10,362)
Replace Hangar C
15 G1901 5,000
To record an increase of $5,000.00 in Airpark Fund
revenue to provide funding for additional project
expenditures.5,000
Airpark FDOT Security Grant
16 G1908 5,000
To record an increase of $5,000.00 in Airpark Fund
revenue to provide funding for additional project
expenditures.5,000
22 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Amendments
FY 2019/20
P25 Radio Equipment & Infrastructure - CLOSE PROJECT
17 GSFL180002 (1,700,000)*(443,104)
To record a budget transfer of $443,104.40 of Garage Fund
revenue to project M2010,P25 Radio Equipment &
Infrastructure,and a budget decrease of $1,700,000.00 of
lease purchase proceeds. This project will be closed.(2,143,104)
Garage - Off Cycle Replacements
18 L1911 35,227 *
To record a budget increase of $35,226.82 of insurance
proceeds to bring the budget with anticipated receipts.35,227
P25 Radio Equipment & Infrastructure - NEW PROJECT
19 M2010 443,104
To establish the project and record a budget transfer of
$443,104.40 of Garage Fund revenue from project
GSFL180002, P25 Radio Equipment & Infrastructure.443,104
Devices/Equipment - Sewer System
20 96219 (145,377)
To record a budget transfer of $145,376.69 of sewer
revenue to project 96665, Sanitary Sewer R&R.(145,377)
Sanitary Sewer R&R
21 96665 145,377
To record a budget transfer of $145,376.69 of sewer
revenue from project 96219,Devices/Equipment -Sewer
System.145,377
Gas Main Extensions
22 96385 250,000 *
To record budget increase of $250,000.00 in Gas Fund
revenues,as approved by the City Council on June 18,
2020.250,000
(1,421,666) - - (1,421,666)
TOTAL
BUDGET INCREASE
/(DECREASE)
23 * indicates budget amendment only
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2019 to June 30, 2020
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/19 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Police Protection
P1802 Police Equipment Replacement 424,698 424,698 424,698 367,443 55,174 2,082
P1803 Command Bus Refurbishment 200,000 200,000 200,000 - - 200,000
P1901 Lift Station - PD Sub-Station 300,000 300,000 (300,000)0 - - 0 C 1
P1902 Police Information Systems 400,000 400,000 400,000 26,257 327,788 45,955
P2001 Police Boat Re[placement 0 0 0 - - 0
PD00180001 Police District 3 Sub Station 1,200,000 1,200,000 300,000 1,500,000 185,749 838,269 475,982 2
2,524,698 2,524,698 0 2,524,698 579,449 1,221,230 724,019
Fire Protection
91218 Fire Engine Replacement 2,824,786 2,824,786 2,824,786 2,791,668 - 33,118
91221 EMS Capital Equipment 1,165,710 1,165,710 1,165,710 1,031,480 - 134,230
91229 Replace & Upgrade Airpacks 1,966,590 1,966,590 1,966,590 1,708,591 - 257,999
91236 Rescue Vehicle 200,000 200,000 200,000 200,000 - 0
91244 Aerial Truck 2,890,000 2,890,000 178,781 3,068,781 1,294,584 1,358,895 415,302 3
91257 AED Program 237,770 237,770 237,770 163,252 - 74,518
91259 Radio Replacements 1,519,640 1,519,640 (287)1,519,353 1,519,353 - 0 C 4
91260 Thermal Imaging Cameras 249,210 249,210 249,210 115,711 - 133,499
91261 Personal Protection Equip 2,126,720 2,126,720 2,126,720 1,886,865 91,587 148,268
91262 SCBA Upgrade - Fill Station 125,000 125,000 125,000 82,366 - 42,634
91263 Extrication Tools 177,000 177,000 177,000 125,708 9,200 42,093
91264 Fire Hose Replacement 452,570 452,570 452,570 301,045 - 151,525
91271 Fire Boat 968,000 1,008,363 1,008,363 619,808 - 388,555
91272 Old Fire Station 45 Demolition 100,000 24,247 24,247 24,247 - (0)
FD00190001 Fire Station 46 - Beach 6,372,693 6,372,693 6,372,693 135,333 600,070 5,637,290
FD00190002 Fire Station 47 Replacement 4,839,441 4,839,441 4,839,441 706,386 102,099 4,030,957
G1803 Video Teleconferencing Equip 343,557 0 0 - - 0 C
M2005 Fire Training Tower 50,000 50,000 286 50,286 23,837 26,163 286 5
Sub-Total 26,608,686 26,229,739 178,780 26,408,519 12,730,233 2,188,013 11,490,273
Major Street & Sidewalk Maintenance
ENRD180001 Druid Road Trail 3,483,646 3,177,034 3,177,034 3,162,041 - 14,993
ENRD180002 Bridge Maintenance & Improve 7,406,247 7,406,247 7,406,247 351,960 502,651 6,551,637
ENRD180003 Traffic Calming 1,905,031 1,905,031 1,905,031 347,835 - 1,557,196
ENRD180004 Streets and Sidewalks 14,417,793 14,433,024 14,433,024 8,241,889 1,432,926 4,758,209
ENGF180001 Downtown Streetscaping 6,735,405 6,735,405 6,735,405 510,576 82,527 6,142,301
ENGF200001 Redesign Fort Harrison/Myrtle 1,000,000 1,000,000 1,000,000 - - 1,000,000
Sub-Total 34,948,122 34,656,741 0 34,656,741 12,614,302 2,018,104 20,024,336
Intersections
ENRD180005 City-Wide Intersection Improve 2,407,650 2,407,650 2,407,650 866,225 45,892 1,495,533
ENRD180006 Traffic Signal 916,311 966,505 37,930 1,004,435 501,507 296,685 206,243 6
ENRD180007 Traffic Safety Infrastructure 1,136,765 1,136,765 1,136,765 490,585 76,452 569,728
Sub-Total 4,460,726 4,510,920 37,930 4,548,850 1,858,317 419,029 2,271,504
Parking
ENPK180001 Parking Lot Resurfacing 958,476 658,476 658,476 31,609 - 626,867
ENPK180002 Parking Lot Improvement 1,478,802 1,478,802 1,478,802 570,195 9,750 898,857
ENPK180003 Parking Facilities 1,201,348 1,501,348 1,501,348 429,823 449,379 622,146
Sub-Total 3,638,626 3,638,626 0 3,638,626 1,031,627 459,129 2,147,870
Miscellaneous Engineering
ENGF180002 Downtown Intermodal 924,756 924,756 924,756 - - 924,756
ENGF180003 Miscellaneous Engineering 274,146 274,146 274,146 28,287 - 245,860
92842 U.S. 19 Wayfinding Project 1,450,000 1,450,000 1,450,000 215,835 - 1,234,165
ENGF180004 Survey Equipment Replacement 20,788 20,788 20,788 - - 20,788
C2004 Lift Stations - General Gov 850,000 850,000 850,000 - 175,188 674,812
ENGF200003 Memorial Causeway Bridge Light 0 1,600,000 1,600,000 68,200 98,456 1,433,344
Sub-Total 3,519,691 5,119,691 0 5,119,691 312,321 273,644 4,533,726
Land Acquisition
93133 Park Land Acquisition 1,331,351 1,331,351 1,331,351 1,331,119 - 232
Sub-Total 1,331,351 1,331,351 0 1,331,351 1,331,119 0 232
24
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2019 to June 30, 2020
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/19 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Park Development
93203 Carpenter Field-Infras Rep/Imprv 622,817 622,817 622,817 594,247 - 28,570
93205 Spectrum Field Infrast Improve 3,332,272 3,332,272 3,332,272 3,186,776 95,171 50,325
93247 Fitness Equipment Replacement 490,000 490,000 490,000 434,088 - 55,912
93251 Morningside Rec Ctr Replacement 7,189,000 7,189,000 7,189,000 7,151,902 - 37,098
93263 Public Art Maintenance 1,498 1,498 1,498 1,173 - 325
93271 Swimming Pool R&R 1,306,876 1,306,876 1,306,876 1,002,415 - 304,461
93272 Bicycle Paths-Bridges 5,858,833 5,858,833 (363,602)5,495,231 3,813,305 65,587 1,616,339 7
93278 Long Center Infra Repairs 2,158,283 2,158,283 2,158,283 1,744,885 10,338 403,060
93286 Parking Lot/Bike Path Rsr/Imprv 801,618 801,618 801,618 610,327 - 191,291
93602 Sp Events Equip Rep & Rplcmnt 330,000 330,000 330,000 323,389 - 6,611
93604 Brdwlks & Docks Rep & Rplcmnt 605,000 605,000 605,000 576,152 - 28,848
A1901 Miscellaneous Minor Public Art 112,785 112,785 112,785 20,570 1,000 91,215
93612 McMullen Tennis Complex 878,103 878,103 878,103 867,467 - 10,636
93618 Miscellaneous Park & Rec Contract 315,000 315,000 130,000 445,000 285,819 1,361 157,820 8
93620 Sports Field Lighting 565,000 565,000 10,362 575,362 207,680 13,876 353,806 9
ENGF180007 Phillip Jones Park Renovations 224,726 224,726 224,726 18,050 2,151 204,525
93633 Pier 60 Pk & Bchwlk Rep & Improv 1,139,377 1,139,377 1,139,377 963,534 850 174,994
93634 Concrete Sidewalk & Pad Repair 368,176 368,176 368,176 288,162 704 79,310
93635 Park Amenity Purch & Rplcmnt 1,047,800 1,047,800 1,047,800 705,646 - 342,154
93636 Tennis Court Resurfacing 830,310 830,310 830,310 463,779 8,541 357,990
93637 Playground & Fitness Purch & Rplc 998,599 998,599 998,599 651,347 147,051 200,201
93638 Fencing Replacement Program 809,664 809,664 809,664 680,546 - 129,118
93639 Marina Dist Brdwalk & Entry Node 751,930 751,930 751,930 751,929 - 1 C
93642 Phillip-Jones Restroom/Concess 507,944 507,944 507,944 230,883 51,524 225,537
93646 Rest Rm Expan-Barefoot Bch House 480,580 480,580 40,370 520,950 289,637 7,500 223,813 10
93648 Moccasin Lake Park Master Plan 1,182,432 1,182,432 1,182,432 1,114,509 4,892 63,031
93650 Crest Lake Park Improvement 7,500,000 7,500,000 7,500,000 2,258,255 5,164,309 77,435
93652 Countryside Plex Restroom/Conces 4,099,500 4,099,500 4,099,500 3,113,126 928,939 57,435
93654 Recreation Centers Infras Repairs 520,000 520,000 520,000 219,306 13,318 287,376
93656 Jack Russell Demo/Refurb 499,575 499,575 499,575 499,575 - (0)
93665 Youth Sports Field Renovations 46,297 46,297 (46,297)(0)- - (0)11
93667 Del Oro Park Renovations 450,000 450,000 450,000 - - 450,000
93668 Showmaster Portable Stage 200,000 200,000 200,000 142,743 - 57,257
93672 Clw Bch Infrast Repairs & Improve 388,060 388,060 (40,370)347,690 332,136 6,420 9,134 12
93673 Jack Russell Stadium Improve 1,289,066 1,289,066 1,289,066 1,051,671 4,579 232,816
C1902 Long Center Parking Improve 550,000 550,000 550,000 - - 550,000
C1903 Phillies Entrance Sign 150,000 150,000 150,000 - - 150,000
C1904 Ruth Eckerd Hall 8,500,000 8,500,000 8,500,000 6,500,000 - 2,000,000
C2001 Athletic Flds & Fac Reno/Improve 2,500,000 2,500,000 2,500,000 - - 2,500,000
C2002 Ed Wright Park Renovations 750,000 750,000 750,000 - - 750,000
ENGF200002 Beach Guard Admin Building 30,000 30,000 30,000 30,000 - 0
L1901 P&R Vehicle and Equip Additions 245,110 245,110 245,110 245,110 0 0
M1901 Countryside Sports Complex Reno 100,000 100,000 100,000 - - 100,000
M1915 Belmont Park Revitalization 130,000 336,612 46,297 382,909 - - 382,909 13
M2002 Environ Park Remediate & Protect 50,000 50,000 50,000 - - 50,000
M2006 Right of Way Tree Mgt Prog 250,000 250,000 250,000 - - 250,000
PRAF180001 Eddie Moore Softball Plex Reno 790,000 790,000 (10,362)779,638 779,638 - 0 14
Sub-Total 61,946,231 62,152,843 (233,602)61,919,241 42,149,775 6,528,111 13,241,355
Marine Facilities
93403 Beach Guard Facility Maint 348,292 348,292 348,292 348,292 - 0 C
ENGF190002 Beach Guard Tower 158,239 158,239 158,239 50,543 - 107,696
93410 Clwr Harbor Marina Maint 260,000 260,000 260,000 215,234 25,686 19,080
ENGF180006 City-wide Docks and Seawall 1,986,739 1,986,739 1,986,739 1,189,575 130,587 666,578
93415 Waterway Maintenance 510,000 510,000 510,000 340,790 38,815 130,395
93418 Utilities Services Replacement 412,714 412,714 412,714 170,456 - 242,258
93420 Fuel System R & R 142,752 142,752 142,752 137,385 - 5,367
93422 Dredging of City Waterways 1,046,204 1,046,204 1,046,204 483,487 - 562,717
ENGF180014 Seminole Boat Launch Improve 6,752,000 6,752,000 6,752,000 3,283,249 964,869 2,503,882
93499 Pier 60/Sailing Center Maint 481,952 481,952 481,952 331,858 4,045 146,049
C1905 Beach Marina Upgrade 500,000 500,000 500,000 6,680 - 493,320
C1906 Clw Harbor Marina Repl & Up 206,000 206,000 206,000 - - 206,000
M1902 Marine Fac Maint Dock R&R 314,970 314,970 314,970 129,678 19,147 166,145
Sub-Total 13,119,862 13,119,862 0 13,119,862 6,687,226 1,183,150 5,249,486
25
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2019 to June 30, 2020
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/19 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Airpark
94817 Airpark Maintenance & Repair 244,000 244,000 244,000 208,744 - 35,256
94886 Clw Airpark Masterplan Update 110,000 110,000 110,000 109,325 - 675
94894 Ground Support Equip Upgrade 100,000 100,000 100,000 54,560 - 45,440
G1901 Replace Hangar C 1,200,000 1,200,000 5,000 1,205,000 43,827 1,142,284 18,889 15
G1908 Clw Airpark FDOT Security Grant 75,000 75,000 5,000 80,000 64,109 10,891 5,000 16
G2009 Ground Support Equip Replace 0 19,467 19,467 19,466 - 1
G2012 Clw Airpark Vehicle Replace 0 32,018 32,018 - - 32,018
Sub-Total 1,729,000 1,780,485 10,000 1,790,485 500,032 1,153,175 137,278
Libraries
93527 Books & Other Lib Materials 7,696,601 7,696,601 7,696,601 7,605,352 - 91,249
93530 Consolidated Eastside/SPC Libr 6,250,000 6,250,000 6,250,000 5,295,761 - 954,239
93532 Libr Maker Space Maint. & Up 257,560 257,560 257,560 129,401 51,193 76,966
93534 Library FF&E Repair & Replace 335,000 335,000 335,000 132,651 2,546 199,802
93535 Countryside Library Demolition 75,000 75,000 75,000 - - 75,000
Sub-Total 14,614,161 14,614,161 0 14,614,161 13,163,165 53,740 1,397,256
Garage
94233 Motorized Equip-Cash II 2,081,156 2,081,156 2,081,156 2,002,893 - 78,263
94238 Police Vehicles 3,319,686 3,319,686 3,319,686 2,939,891 355,002 24,793
94241 Motorized Equip Replace - L/P 38,808,946 38,807,265 38,807,265 38,807,265 - 0 C
94246 Fleet Management & Mapping 710,000 710,000 710,000 464,980 - 245,020
94627 Misc Budgetary Vehicle Addition 167,799 191,617 191,617 183,449 - 8,168
C1901 Beach Radio Tower 852,370 852,370 852,370 - - 852,370
GSFL180001 Fleet Facility R&R 269,520 269,520 269,520 11,747 - 257,773
GSFL180002 P25 Radio Equipment & Infrast 2,200,000 2,200,000 (2,143,104)56,896 56,896 - 0 C 17
L1910 Motorized Equipment Replace 8,732,446 8,734,127 8,734,127 4,741,311 2,586,014 1,406,802
L1911 Off Cycle Equipment Replace 200,000 200,000 35,227 235,227 97,184 108,360 29,683 18
M2010 P25 Radio Equipment & Infrast 0 0 443,104 443,104 - - 443,104 19
Sub-Total 57,341,923 57,365,741 (1,664,773) 55,700,967 49,305,615 3,049,376 3,345,976
Maintenance of Buildings
C1907 City Hall Hardening 100,000 100,000 100,000 - - 100,000
C1909 City Hall Move 383,085 383,085 383,085 380,569 2,000 516
ENGF180012 Public Works Complex 1,615,664 1,615,664 1,615,664 1,926 - 1,613,738
GSBM180001 Air Cond Replace-City Wide 754,436 754,436 754,436 644,417 12,000 98,019
GSBM180002 Flooring for Facilities 1,127,837 1,127,837 1,127,837 563,745 2,005 562,087
GSBM180003 Roof Repair and Replacement 1,545,409 1,545,409 1,545,409 892,327 - 653,083
GSBM180004 Painting of Facilities 592,923 592,923 592,923 82,205 - 510,718
GSBM180005 Fencing of Facilities 143,170 143,170 143,170 73,199 - 69,970
GSBM180006 Light Replacement & Repair 378,197 378,197 378,197 266,322 - 111,874
GSBM180007 Elevator Refurbish/Modern 560,576 560,576 560,576 11,118 - 549,458
GSBM180008 B&M Vehicle & Equipment 1,318,377 1,318,377 1,318,377 638,008 680,370
GSBM180009 New A/C Chiller System 4,350,000 4,350,000 4,350,000 1,754,178 28,483 2,567,339
GSBM180010 General Services R&R 325,000 325,000 325,000 236,099 - 88,901
GSBM180011 Generator Maintenance 550,000 550,000 550,000 - - 550,000
GSBM180012 General Faci Bldg Major Reno 1,935,242 1,935,242 1,935,242 130,775 - 1,804,467
L1902 B&M Vehicle & Equipment 65,000 65,000 65,000 - 35,046 29,955
Sub-Total 15,744,916 15,744,916 0 15,744,916 5,674,887 79,534 9,990,495
Miscellaneous
94729 City-wide Connect Infra 3,923,089 3,923,089 3,923,089 3,563,960 - 359,129
94736 Geographic Information Sys 1,160,997 1,160,997 1,160,997 954,455 - 206,542
ENGF180010 Pollutant Storage Tank 379,408 379,408 379,408 43,380 - 336,028
ENGF180011 Environmental Assmt & Clean-up 663,636 663,636 663,636 79,754 2,536 581,346
L1908 Network Infra & Server R&R 1,343,191 1,343,191 1,343,191 1,100,568 82,644 159,979
M1912 Network Infra & Server Upgrade 121,048 148,226 148,226 52,941 - 95,285
L1907 IT Disaster Recovery 205,396 205,396 205,396 57,869 - 147,527
M1911 IT Disaster Recovery Equipment 100,000 100,000 100,000 - - 100,000
L1906 Telecommunications Upgrade 519,047 519,047 519,047 - - 519,047
94828 Financial Systems Upgrades 4,058,165 4,058,165 4,058,165 2,528,512 242,724 1,286,930
94829 CIS Upgrades / Replacement 1,097,376 1,097,376 1,097,376 428,583 - 668,793
94830 MS Licensing / Upgrades 1,100,000 1,100,000 1,100,000 842,601 16,201 241,198
94833 Computer Monitors 409,828 409,828 409,828 392,266 - 17,562
94850 Backfile Conversion of Records 500,000 500,000 500,000 187,660 - 312,340
94857 Accela Permit & Code Enforce 300,000 300,000 300,000 208,145 - 91,855
94861 Library Technology 1,450,000 1,450,000 1,450,000 1,307,169 - 142,831
94873 Citywide Camera System 285,000 285,000 285,000 118,298 46,945 119,757
94874 City Enterprise Timekeep Sys 310,000 310,000 310,000 182,082 5,620 122,298
26
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2019 to June 30, 2020
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/19 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Miscellaneous (continued)
94880 Granicus Agenda Mgt Sys 160,000 160,000 160,000 41,136 - 118,864
94883 Business Proc Review & Improve 650,000 650,000 650,000 275,738 369 373,893
94888 City EOC & Disaster Recovery Fac 3,360,000 3,360,000 3,360,000 2,767,870 227,535 364,595
94890 Enterprise Adv Audio Video R&R 1,063,000 472,822 472,822 472,822 - 0
ENGF180013 Imagine Clearwater 13,723,329 12,241,322 12,241,322 5,887,660 3,223,535 3,130,127
C2006 ADA Transition Plan 300,000 300,000 300,000 - - 300,000
M1914 Sustainability Initiatives 100,000 200,000 200,000 - - 200,000
M2007 City EOC & Disaster Recover R&R 50,000 50,000 50,000 - - 50,000
C2007 Citywide Audio/Visual Solutions 0 115,053 115,053 - - 115,053
Sub-Total 37,332,510 35,502,556 - 35,502,556 21,493,470 3,848,108 10,160,978
UTILITIES
Stormwater Utility
ENST180001 Stormwater System Improve 10,301,097 10,316,090 10,316,090 2,040,907 217,154 8,058,029
ENST180002 Allen's Creek Improvement 2,816,271 2,816,271 2,816,271 1,525,528 1,150,982 139,760
ENST180003 Stormwater System Expansion 1,815,576 1,815,576 1,815,576 - - 1,815,576
ENST180004 Stevenson Creek 4,105,686 4,105,686 4,105,686 1,900 38,958 4,064,828
ENST180005 Coastal Basin Projects 3,868,285 4,629,418 4,629,418 849,018 1,054,565 2,725,835
ENST180006 Alligator Creek Watershed Proj 5,263,132 5,263,132 5,263,132 390,072 44,267 4,828,793
ENST180008 Hillcrest Bypass Culvert 4,096,167 4,096,167 4,096,167 3,330,702 446,181 319,284
ENST180009 East Gateway Improvements 3,519,273 2,758,140 2,758,140 2,758,140 - (0)
ENST180010 Lower Spring Branch Improve 2,320,000 2,320,000 2,320,000 155,848 153,196 2,010,956
C1908 Stormwater Vehicles & Equip 2,875,500 2,875,500 2,875,500 2,549,962 - 325,538
Sub-Total 40,980,986 40,995,979 0 40,995,979 13,602,078 3,105,303 24,288,598
Water System
96721 System R & R - Maintenance 4,035,686 4,035,686 4,035,686 2,606,679 81,279 1,347,728
96722 Line Relocation - Maintenance 8,017,305 8,041,545 8,041,545 2,931,868 564,297 4,545,380
96739 Reclaimed Water Dist Sys 46,686,453 46,686,453 46,686,453 46,046,437 411,198 228,818
96740 Water Supply/Treatment 2,626,926 2,626,926 2,626,926 2,626,926 - 0
96742 Line Relocation-Capitalized 7,998,570 7,998,570 7,998,570 6,628,313 - 1,370,257
96744 System Expansion 3,343,743 3,343,743 3,343,743 3,060,635 - 283,108
96764 RO Plant Exp Res #1 14,659,408 14,706,215 14,706,215 12,846,459 5,779 1,853,978
M1908 RO Plant Exp Res #1 R&R 1,000,000 1,000,000 1,000,000 - 39,185 960,815
96767 RO Plant at Res #2 43,092,939 43,095,439 43,095,439 41,434,004 1,206,798 454,638
M1909 RO Plant at Res #2 R&R 1,050,000 1,050,000 1,050,000 - - 1,050,000
96773 Groundwater Replenishm Fac 20,900,118 20,900,118 20,900,118 5,902,487 - 14,997,631
96782 RO Plant @WTP #3 1,510,000 1,599,594 1,599,594 218,585 - 1,381,009
96783 Water Sys Upgrades/Improve 3,849,000 3,849,000 3,849,000 953,987 205,214 2,689,799
96784 Reclaim Water Distrib Sys R&R 2,094,584 2,095,253 2,095,253 417,194 261,454 1,416,605
96785 Feasibility Studies/Evalu - Water 3,655,000 3,655,000 3,655,000 1,736,486 753,064 1,165,451
96786 Devices/Equipments - Water 600,000 600,000 600,000 - - 600,000
L1905 Vehicle & Equipment - Water 146,000 125,212 125,212 125,212 - 0
Sub-Total 165,265,732 165,408,754 0 165,408,754 127,535,272 3,528,267 34,345,215
Sewer System
96212 Sanitary Sewer Upgrades/Impr 14,004,551 14,004,551 14,004,551 6,309,270 3,961,181 3,734,100
96213 Marshall Street Upgrades/Impr 7,294,299 7,294,299 7,294,299 3,615,457 1,656,179 2,022,663
M1905 Marshall Street Plant R&R 2,900,000 2,900,000 2,900,000 46,615 12,729 2,840,657
96214 East Plant Upgrades/Improve 2,700,000 2,700,000 2,700,000 320,494 104,983 2,274,523
M1907 East Plant R&R 2,570,000 2,570,000 2,570,000 - 131,580 2,438,420
96215 N.E. Plant Upgrades/Improve 17,042,600 17,042,600 17,042,600 1,431,834 233,024 15,377,742
M1906 Northeast Plant R&R 1,219,313 1,219,313 1,219,313 233,634 - 985,679
96216 Laboratory Upgrade/Improve 1,155,079 1,155,079 1,155,079 12,168 2,690 1,140,222
96217 Pump Station R&R 1,950,192 1,950,192 1,950,192 507,334 - 1,442,858
96219 Devices/Equip Sewer Division 446,274 446,274 (145,377)300,897 300,898 - (0)20
96630 Sanitary Sewer Extension 15,778,410 15,778,410 15,778,410 13,631,051 241,172 1,906,187
96634 Sanitary Sewer Relocation 6,477,352 6,501,337 6,501,337 4,688,513 25,977 1,786,848
96645 Laboratory Upgrade & R&R 1,803,627 1,803,627 1,803,627 1,783,627 - 20,000
96654 Facilities Upgrade & Improve 15,646,911 15,646,911 15,646,911 14,263,002 258,998 1,124,911
96664 Water Pollution Control R & R 28,375,864 28,375,864 28,375,864 16,941,586 1,058,165 10,376,113
96665 Sanitary Sewer R&R 41,827,082 41,828,082 145,377 41,973,459 29,190,520 7,766,159 5,016,780 21
96686 Pump Station Replacement 6,832,682 6,832,682 6,832,682 4,411,149 542,999 1,878,534
L1903 Generators - Sewer Fund 420,000 404,250 404,250 404,250 - 0
L1904 Vehicle & Equip-Sewer 551,000 498,701 498,701 498,701 - 0
M1910 Water Treatment Plant #3 R&R 318,851 318,851 318,851 - - 318,851
M2008 Vehicle and Equip-Sewer 26,000 26,000 26,000 25,245 - 755
Sub-Total 169,340,086 169,297,022 0 169,297,022 98,615,347 15,995,835 54,685,840
27
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2019 to June 30, 2020
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/19 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Gas System
96358 Environmental Remediation 2,384,794 2,134,794 2,134,794 1,769,810 39,124 325,860
96365 Line Relocation-Pinellas Maint 756,106 756,106 756,106 516,773 71,382 167,952
96367 Gas Meter Change Out-Pinellas 3,863,000 3,863,000 3,863,000 3,798,254 - 64,746
96374 Line Relocation-Pinellas Capital 2,432,890 2,433,500 2,433,500 2,366,309 14,640 52,551
96376 Line Relocation - Pasco Maint 283,593 283,593 283,593 142,810 - 140,783
96377 Pinellas New Main / Serv Lines 33,051,118 33,310,791 33,310,791 32,731,037 - 579,754
96378 Pasco New Mains / Serv Lines 20,364,858 20,376,741 20,376,741 19,067,850 114,302 1,194,589
96379 Pasco Gas Meter Change Out 892,821 892,821 892,821 792,581 - 100,240
96381 Line Reloc-Pasco-Capitalized 887,386 909,151 909,151 834,256 39,622 35,273
96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 992,000 856,268 - 135,732
96384 Gas System - Pinellas Building 28,855,055 28,857,855 28,857,855 24,112,457 2,125,032 2,620,366
96385 Gas Main Extensions 1,557,845 1,557,845 250,000 1,807,845 1,467,355 - 340,490 22
96386 Expanded Energy Conservation 11,591,479 11,609,835 11,609,835 10,470,908 - 1,138,927
96387 Natural Gas Vehicle 5,731,069 6,524,584 6,524,584 4,659,771 129,536 1,735,277
96389 Future IMS Software & Hardware 450,000 450,000 450,000 354,293 - 95,707
96390 Gas Vehicle Additions 473,294 473,294 473,294 428,294 45,000 (0)
96391 Gas System Pasco Building 700,000 200,000 200,000 - - 200,000
96392 Gas Equipment Additions 189,278 189,278 189,278 189,278 - 0
M1904 Pinellas Building Equip R&R 400,000 400,000 400,000 - - 400,000
Sub-Total 115,856,586 116,215,188 250,000 116,465,188 104,558,302 2,578,638 9,328,247
Solid Waste
96426 Facility R & R 2,777,608 2,777,608 2,777,608 1,761,549 - 1,016,059
96443 Res Container Acquisition-II 2,101,741 2,101,741 2,101,741 1,535,205 - 566,536
96444 Comm Container Acquisition-II 4,380,020 4,195,420 4,195,420 3,582,408 - 613,012
96445 Solar Trash & Recycling Kiosks 314,414 314,414 314,414 239,182 - 75,232
SRTS180001 S.W.Transfer Station Rebuild 19,650,130 19,650,130 19,650,130 18,131,867 917,869 600,395
96448 Solid Waste CNG Station 150,000 150,000 150,000 - - 150,000
96449 Solid Waste Truck Wash Fac 555,500 555,500 555,500 - - 555,500
C2005/L2005 Underground Refuse Program 0 1,570,090 1,570,090 101,658 1,274,745 193,687
Sub-Total 29,929,413 31,314,903 0 31,314,903 25,351,869 2,192,614 3,770,420
Utility Miscellaneous
96523 Pub Utilities Adm Bldg R&R 858,828 858,828 858,828 738,818 - 120,009
96526 Public Utility Admin Building 804,306 804,306 804,306 - - 804,306
Sub-Total 1,663,134 1,663,134 0 1,663,134 738,818 0 924,315
Recycling
96804 Recycling Carts/Dumpsters 1,306,650 1,306,650 1,306,650 850,072 - 456,578
96805 Recycling Expan/Particip/R&R 1,321,525 1,321,525 1,321,525 1,184,376 - 137,149
96811 Purchase of Transfer Tractors 408,000 408,000 408,000 395,983 - 12,017
SR00180003 Processing Ctr Building Replace 3,862,633 3,862,633 3,862,633 4,025 - 3,858,607
Sub-Total 6,898,808 6,898,808 0 6,898,808 2,434,456 0 4,464,352
TOTAL ALL PROJECTS 808,795,246 810,086,115 (1,421,666) 808,664,449 542,267,680 49,874,998 216,521,771
28
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2019 - June 30, 2020
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
General Government Programs
Lien Foreclosure Program
1 M1913 43,578
To record a budget increase of $43,578.39 in fine revenues to
bring the budget in line with actual receipts.43,578
General Government
Totals:43,578 - 43,578
Public Safety Programs
Foreclosure Registry - Nuisance Abatement
2 98609 6,700
To record a budget increase of $6,700.00 which represents
foreclosure registry fees collected to date to bring the budget in
line with actual receipts.6,700
Hurricane Irma
3 98610 82,749
To record a budget increase of $82,748.51 in federal and state
Irma reimbursements to bring the budget in line with actual
receipts.82,749
Police Extra Duty
4 99215 202,642 (9,485)
To record a budget increase of $202,642.00 in police service
revenue to bring the budget in line with actual receipts.
To record a transfer of $9,485.00 in police service revenue to
program 99350,Vehicle Replacement representing revenue
collected for vehicle usage on extra duty jobs. 193,157
Police Education Fund
5 99317 5,895
To record a budget increase of $5,894.98 in police education fine
revenue which will bring the budget in line with actual receipts.5,895
Investigative Cost Recovery
6 99329 46,716 (181,526)
To record a budget increase of $16,279.92 in federal grant
revenues;and an increase of $30,435.73 in fines,forfeitures and
penalties revenue which will bring the budget in line with actual
receipts.
Amendments also,include a transfer of $181,526.00 in fines,
forfeitures and penalties revenue to new project P2001,Police
Boat Replacement as approved by Council on August 20, 2020.(134,810)
Florida Contraband Forfeiture Fund
7 99330 151,104
To record a budget increase of $151,104.11 fines,forfeitures and
penalties revenue which will bring the budget in line with actual
receipts.151,104
29
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2019 - June 30, 2020
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs (continued)
Vehicle Replacement
8 99350 - 9,485
To record a transfer of $9,485.00 in police services revenue from
99215,Police Extra Duty.This represents revenue collected for
vehicle usage on extra duty jobs. 9,485
Crime Prevention Program
9 99364 30,000
To record a budget increase of $30,00.00 in donation revenues
from Johnson-Lancaster and Associates and Pinch-a-Penny.This
will bring the budget in line with actual receipts.30,000
Federal Forfeiture Sharing
10 99387 - (175,306)
To record a budget transfer of $175,306.00 in governmental
revenue to new project P2002,Police Body Worn Camera
Program as approved by Council on August 6, 2020.(175,306)
Police Boat Replacement - New Program
11 P2001 - 181,526
To establish the program and record a transfer of $181,526.00 in
fines,forfeitures and penalties revenue from 99329,Investigative
Cost Recovery as approved by Council on August 20, 2020. 181,526
Police Body Worn Camera Program - New Program
12 P2002 170,857 175,306
To establish the program and record a transfer of $175,306.00
governmental revenue from 99387,Federal Forfeiture Sharing,
and $170,857.00 of General Fund revenues as approved by
Council on August 6, 2020.346,163
Public Safety Program
Totals:696,662 - 696,662
Physical Environment Programs
Tree Replacement Program
13 99970 5,040
To record a budget increase of $5,040.00 in fines,forfeiture and
penalties revenue to bring the budget in line with actual receipts.5,040
Physical Environment Programs Program:
Totals:5,040 - 5,040
30
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2019 - June 30, 2020
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Economic Environment Programs
Public Facilities 2020
14 G2004 (22,467)
To record a budget transfer of $22,467.00 in Community
Development Block Grant (CDBG)revenue to G2101 Public
Facilities 2021.(22,467)
Economic Development 2020
15 G2005 - (128,039)
To record a budget transfer of $128,039.00 in Community
Development Block Grant (CDBG)revenue to G2102 Economic
Development 2021.(128,039)
Infill Housing 2020 - CLOSE PROGRAM
16 G2007 - (86,154)
To record a budget transfer of $86,154.00 in Community
Development Block Grant (CDBG)revenue to G2104 Infill Housing
2021.(86,154)
Back-to-Business Grant Program
17 G2011 50,000 -
To record a budget increase of $50,000 in reimbursements from
the DDB to assist with the City's grant program.This will bring the
budget in line with actual revenue.50,000
Public Facilities 2021
18 G2101 22,467
To record a budget transfer of $22,467.00 in Community
Development Block Grant (CDBG)revenue from G2004,Public
Facilities 2020.22,467
Economic Development 2021
19 G2102 - 128,039
To record a budget transfer of $128,039.00 in Community
Development Block Grant (CDBG)revenue from G2005,Economic
Development 2020.128,039
Infill Housing 2021
20 G2104 - 86,154
To record a budget transfer of 86,154.00 in Community
Development Bock Grant (CDBG)revenue from G2007,Infill
Housing 2020.86,154
Economic Environment Program
Totals:50,000 - 50,000
31
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2019 - June 30, 2020
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Culture and Recreation Programs
Library Special Account
21 99910 9,500
To record a budget increase of $9,500 in donation revenue to
bring the budget in line with actual receipts.9,500
Special Events
22 PRSE190001 25,000
To record a net budget increase of $25,000.00 in sponsorship
revenue to bring the budget in line with actual receipts.25,000
Culture and Recreation Program
Total:34,500 - 34,500
829,781 - 829,781
Total Budget
Increase/(Decrease):
32
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2018 to June 30, 2019
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description Budget Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
GENERAL GOVERNMENT PROGRAMS
99421 Housing Consulting Service 115,000 115,000 - 115,000 49,334 - 65,666
99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 289,000 - 289,000 149,927 - 139,073
99868 Federal Early Retiree Reinsurance 651,500 651,500 - 651,500 559,222 - 92,279
99925 Peg Access Support 838,261 838,261 - 838,261 836,917 - 1,344
99928 Nagano Sister City Program 266,759 266,759 - 266,759 172,402 7,500 86,857
M1913 Lien Foreclosure Program 255,553 506,290 43,578 549,868 204,434 - 345,434 1
Sub-Total 2,416,073 2,666,809 43,578 2,710,387 1,972,235 7,500 730,653
PUBLIC SAFETY PROGRAMS
98609 Foreclosure Rgstry-Nuesance Abtmnt 97,900 123,800 6,700 130,500 21,513 - 108,988 2
98610 Hurricane Irma 1,511,864 2,532,457 82,749 2,615,205 2,706,118 - (90,913) 3
99215 Police Extra Duty 3,323,638 3,883,459 193,157 4,076,616 3,808,851 - 267,765 4
99241 Human Trafficking Overtime 87,000 87,000 - 87,000 70,954 - 16,046
99279 Police Recruitments 171,010 171,010 - 171,010 66,906 - 104,104
99281 Fed Forfeitures - Treasury 194,515 196,150 - 196,150 120,171 - 75,980
99316 Police Volunteers 153,519 153,519 - 153,519 143,077 - 10,442
99317 Police Education Fund 1,363,042 1,385,885 5,895 1,391,780 1,304,567 - 87,212 5
99329 Investigative Recovery Costs 2,602,600 2,736,772 (134,810) 2,601,962 2,360,576 9,134 232,252 6
99330 FL Contraband Forfeiture Fnd 1,028,533 911,068 151,104 1,062,172 757,538 - 304,634 7
99350 Vehicle Replacement Fund 398,195 457,537 9,485 467,022 252,888 38,878 175,256 8
99356 Safe Neighborhood Program 1,216,702 1,341,846 - 1,341,846 1,174,404 5,447 161,995
99364 Crime Prevention Program 161,284 174,374 30,000 204,374 148,358 12,329 43,688 9
99387 Federal Forfeiture Sharing 2,477,549 2,598,596 (175,306) 2,423,290 1,817,512 33,033 572,745 10
99927 Emergency Operations 4,144,887 4,118,821 - 4,118,821 3,097,803 2,000 1,019,018
99982 EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612
G1802 2017 JAG Grant 46,977 46,977 - 46,977 46,977 - -
G1804 2019 HVE Ped & Bicycle Safety 50,000 49,762 - 49,762 49,762 - 0
G2003 2020 HVE Ped & Bicycle Safety - 80,000 - 80,000 58,128 - 21,872
P1801 School Resource Officers 599,965 1,070,735 - 1,070,735 870,856 - 199,879
D2001 COVID-19 Prep & Response - 200,000 - 200,000 147,103 36,213 16,684
P2001 Police Boat Replacement - - 181,526 181,526 - - 181,526 11
P2002 Police Body Worn Camera Program - - 346,163 346,163 - - 346,163 12
Sub-Total 19,698,880 22,389,468 696,662 23,086,130 19,065,148 137,034 3,883,948
PHYSICAL ENVIRONMENT PROGRAMS
99970 Tree Replacement Project 1,599,914 1,914,539 5,040 1,919,579 922,755 24,509 972,315 13
Sub-Total 1,599,914 1,914,539 5,040 1,919,579 922,755 24,509 972,315
TRANSPORTATION PROGRAMS
98604 2016 Clearwater Ferry 519,120 519,120 - 519,120 519,120 - -
Sub-Total 519,120 519,120 - 519,120 519,120 - -
ECONOMIC ENVIRONMENT PROGRAMS
99538 Affordable Housing Imp Fees 447,612 453,872 - 453,872 453,872 - 0
99729 Joint Hercules Pln & Econ Study 150,000 150,000 - 150,000 - - 150,000
99764 Public Facilities 2018 448,919 443,768 - 443,768 250,534 193,234 -
99767 Infill Housing 2018 74,746 60,899 - 60,899 60,899 - 0
99768 Public Services 2018 106,725 93,985 - 93,985 93,985 - -
99802 Brownfield Revolving Loan 1,206,597 1,216,732 - 1,216,732 420,381 - 796,351
99846 Economic Development - QTI 153,649 153,649 - 153,649 71,591 - 82,058
99871 State Brownfields Redevelopment Acct 165,463 165,463 - 165,463 165,463 - 0 C
99888 ULI Report Implementation 875,000 875,000 - 875,000 875,000 - -
G1902 Public Facilities 2019 332,954 319,253 - 319,253 233,920 85,333 -
G1903 Economic Development 2019 135,000 55,000 - 55,000 55,000 - -
G1904 Program Administration 2019 186,188 165,588 - 165,588 182,988 - (17,400)
G1905 Infill Housing 2019 282,297 162,359 - 162,359 162,359 - 0
G1906 Public Services 2019 111,140 107,243 - 107,243 107,243 - -
G2004 Public Facilities 2020 113,938 252,812 (22,467) 230,345 345 99,000 131,000 14
G2005 Economic Development 2020 188,039 188,039 (128,039) 60,000 13,875 46,125 - 15
G2006 Program Administration 2020 261,309 261,309 - 261,309 111,849 - 149,460
33
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2018 to June 30, 2019
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description Budget Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
ECONOMIC ENVIRONMENT PROGRAMS (continued)
G2007 Infill Housing 2020 86,154 86,154 (86,154) - - - - C 16
G2008 Public Services 2020 114,600 114,603 - 114,603 81,145 33,458 -
M2009 Afford Housing & Comm Development - 290,853 - 290,853 - - 290,853
G2010 CDBG-CV Fund - 623,592 623,592 10,025 - 613,567
G2011 Back to Business Grant Program - 3,500,000 50,000 3,550,000 720,000 - 2,830,000 17
G2101 Public Facilities 2021 - - 22,467 22,467 - 22,467 18
G2102 Economic Development 2021 - - 128,039 128,039 - 128,039 19
G2104 Infill Housing 2021 - - 86,154 86,154 - 86,154 20
Sub-Total 5,440,332 9,740,174 50,000 9,553,514 4,070,474 457,150 5,025,890
HUMAN SERVICES PROGRAMS
98601 Next Steps to Better Nutrition 10,000 10,000 - 10,000 6,544 - 3,456
98606 Senior Citizens Services - EBWP 24,960 24,960 - 24,960 24,960 - -
98607 Senior Citizens Services - Trips 14,000 14,000 - 14,000 10,858 - 3,142
99562 HUD Special Education 30,000 30,000 - 30,000 27,600 - 2,400
99844 United Way 13,580 13,580 - 13,580 10,883 - 2,697
99869 Health Prevention Program 195,269 195,269 - 195,269 176,019 - 19,251
99872 Coordinated Child Care - Ross Norton 2,718,545 3,171,577 - 3,171,577 2,278,681 3,000 889,896
Sub-Total 3,006,354 3,459,386 - 3,459,386 2,535,545 3,000 920,842
CULTURE AND RECREATION PROGRAMS
98608 Clark-Turner Trust (Library)106,077 106,077 - 106,077 - - 106,077
99910 Library Special Account 856,908 880,899 9,500 890,399 841,531 - 48,869 21
G1907 Clearwater for Youth Grants 18,000 18,000 - 18,000 8,278 - 9,722
PRSE190001 Special Events 1,737,345 2,466,950 25,000 2,491,950 2,228,635 18,341 244,975 22
Sub-Total 2,718,330 3,471,926 34,500 3,506,426 3,078,443 18,341 409,642
TOTAL ALL PROJECTS 35,399,003 44,161,423 829,781 44,754,544 32,163,720 647,534 11,943,289
34
City of Clearwater
SPECIAL DEVELOPMENT FUND
THIRD QUARTER
FY 2019/20
Increase/
(Decrease)Description
Revenues
Ad Valorem Taxes 13,865
An increase in ad valorem taxes to bring the budget in
line with actual receipts for the year.
Local Option Gas Tax (140,000)
A decrease in Local Option Gas Tax revenues to bring
the budget in line with anticipated receipts for the
year.
Sales Tax Infrastructure (300,000)
An increase in Sales Tax Infrastructure revenues to
bring the budget in line with anticipated receipts for
the year.
Open Space Fees 261,609
An increase in open space fees to bring the budget in
line with actual receipts for the year.
Recreation Facility Impact Fees 125,950
An increase in recreation facility impact fees to bring
the budget in line with actual receipts for the year.
Recreation Land Impact Fees 744,584
An increase in recreation land impact fees to bring
the budget in line with actual receipts for the year.
Interest Earnings 375,000
An increase in interest earnings to bring the budget in
line with anticipated receipts for the year.
Fee in Lieu of Sidewalks 59,171
An increase in fee in lieu of sidewalks to bring the
budget in line with actual receipts for the year.
1,140,179$ Net Revenue Amendments
Expenditures
No amendments are proposed to Special
Development Fund expenditures at third quarter.
-$ Net Expenditure Amendments
35
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2019 - June 30, 2020
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2019/20 2019/20 2019/20 2019/20 Amendments
Revenues:
Ad Valorem Taxes 3,247,290 3,247,290 3,247,290 3,261,155 13,865
Infrastructure Tax 11,763,080 11,763,080 11,763,080 11,463,080 (300,000)
Interest Earnings 550,000 550,000 550,000 925,000 375,000
Open Space Fees - - - 261,609 261,609
Recreation Facility Impact Fees - - - 125,950 125,950
Recreation Land Impact Fees - - - 744,584 744,584
Fee in Lieu of Sidewalks - - - 59,171 59,171
Multi-Modal Impact Fees 150,000 150,000 150,000 150,000 -
Local Option Gas Tax 1,516,150 1,516,150 1,516,150 1,376,150 (140,000)
Allocation of Assigned Fund Balance 2,057,170 2,057,170 2,057,170 2,057,170 -
19,283,690 19,283,690 19,283,690 20,423,869 1,140,179
Expenditures:
Transfer to Capital Improvement Fund -
Road Millage 3,247,290 3,247,290 3,247,290 3,247,290 -
Infrastructure Tax 13,820,250 13,820,250 13,820,250 13,820,250 -
Multi-Modal Impact fees 140,000 140,000 140,000 140,000 -
Local Option Gas Tax 1,427,120 1,427,120 1,427,120 1,427,120 -
18,634,660 18,634,660 18,634,660 18,634,660 -
SPECIAL DEVELOPMENT FUND
36
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2019 - June 30, 2020
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2019/20 2019/20 2019/20 2019/20 Amendments
Revenues:
CDBG Program Income 764,040 764,040 764,040 764,040 -
Interest Earnings 100,000 143,006 143,006 143,006 -
Intergovernmental Revenue - 1,232,356 2,759,277 2,892,026 132,749
Charges for Service Revenue - 457,913 693,424 927,766 234,342
Judgments, Fines and Forfeit Revenue - 521,356 769,930 1,022,263 252,333
Miscellaneous Revenue - 472,991 996,783 1,036,283 39,500
Transfers from General Fund:- - 3,500,000 3,670,857 170,857
Sister City Program 37,380 37,380 37,380 37,380 -
United Way Campaign Fund 1,500 1,500 1,500 1,500 -
Special Events 349,730 349,730 349,730 349,730 -
Economic Development QTI 13,230 13,230 13,230 13,230 -
Police Recruitments 30,000 30,000 30,000 30,000 -
1,295,880 4,023,502 10,058,301 10,888,081 829,781
Expenditures:
General Government 37,380 94,580 288,116 331,695 43,578
Public Safety 30,000 1,405,779 2,720,588 3,417,250 696,662
Physical Environment - 311,217 314,625 319,665 5,040
Transportation - - - - -
Economic Environment 516,960 824,211 4,816,803 4,866,803 50,000
Human Services 1,500 454,532 454,532 454,532 -
Culture and Recreation 349,730 572,873 1,103,327 1,137,827 34,500
Interfund Transfers 260,310 260,310 260,310 260,310 -
Transfer to Capital Fund - - - - -
1,195,880 3,923,502 9,958,301 10,788,081 829,781
Revenues:
HOME Investment Partnerships 383,980 383,980 383,980 383,980 -
State Housing Initiatives Partnerships 262,000 262,000 262,000 262,000 -
Total - HOME/SHIP Funds 645,980 645,980 645,980 645,980 -
Expenditures:
Economic Environment 551,380 551,380 551,380 551,380 -
Interfund Transfers 94,600 94,600 94,600 94,600 -
Total - HOME/SHIP Programs 645,980 645,980 645,980 645,980 -
SPECIAL PROGRAM FUND
LOCAL HOUSING ASSISTANCE TRUST FUND
37
ADMINISTRATIVE CHANGE ORDERS
Third Quarter Review
FY 2019/20
38
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute
change orders without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based
on the code specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one
change or cumulatively for the same project.
*****
06/08/20 Administrative Change Order #1 – Underground Refuse (19-0003-SW).
This change order increases and adds items to add survey to detect utility
conflicts resulting in a net increase to the contract.
Biltmore Construction Co., Inc. 19,326.00
07/20/20 Administrative Change Order #4 & Final – Hillcrest Avenue Bypass Culvert
(13-0042-EN). This change order decreases, increases, and adds items
and adds 40 calendar days to the contract in accordance with field
conditions to close the contract resulting in a net decrease to the
contract.
Keystone Excavators, Inc. (315,491.66)
07/29/20 Administrative Change Order #1 & Final – 2019 City Seawalls (19-0003-
SW). This change order decreases, increases, and adds items in
accordance with field conditions to close the contract resulting in a net
increase to the contract.
Waterfront Engineering, Inc. 11,690.22
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9411-20 2nd rdg
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 15.3
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9411-20 on second reading, amending the Capital Improvement Budget for
the Fiscal Year ending September 30, 2020 to reflect a net decrease of $1,421,666.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 9/27/2020
Ordinance #9411-20
ORDINANCE NO. 9411-20
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2020, TO REFLECT A NET DECREASE OF $1,421,666
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2020 was adopted by Ordinance No. 9324-19; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 9324-19 is amended to read:
Pursuant to the Third Quarter Amended Capital Improvement
Program Report and Estimated Budget for the fiscal year beginning
October 1, 2019 and ending September 30, 2020, a copy of which is on
file with the City Clerk, the City Council hereby adopts a Third Quarter
Amended budget for the capital improvement fund for the City of
Clearwater, a copy of which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
Frank Hibbard, Mayor
Approved as to form: Attest:
______________________________ ____________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
First Qtr.Mid Year Third Qtr.
Original Amended Amended Amended
Budget Budget Budget Budget
2019/20 2019/20 2019/20 2019/20 Amendments
Police Protection 1,075,000 1,075,000 1,075,000 1,075,000
Fire Protection 2,141,000 2,141,000 1,762,053 1,940,833 178,780
Major Street and Sidewalk Maintenance 5,279,260 4,972,887 4,972,887 4,972,887
Intersections 315,400 365,594 365,594 403,524 37,930
Parking 724,000 724,000 724,000 724,000
Miscellaneous Engineering 8,091,500 9,691,500 9,691,500 9,691,500
Park Development 6,484,000 6,484,000 6,484,000 6,250,398 (233,602)
Marine Facilities 1,005,000 1,005,000 1,005,000 1,005,000
Airpark Facilities 25,000 44,467 76,485 86,485 10,000
Libraries 193,080 193,080 193,080 193,080
Garage 9,022,300 9,046,118 9,046,118 7,381,345 (1,664,773)
Maintenance of Buildings 3,225,000 3,225,000 3,225,000 3,225,000
Miscellaneous 1,785,000 46,605 161,658 161,658
Stormwater Utility 6,179,400 6,179,400 6,179,400 6,179,400
Gas System 7,045,000 7,045,000 7,403,601 7,653,601 250,000
Solid Waste & Recycling 600,000 1,985,490 1,985,490 1,985,490
Utilities Miscellaneous 620,000 620,000 620,000 620,000
Sewer System 33,765,160 33,765,160 33,722,096 33,722,096
Water System 7,553,070 7,553,070 7,696,092 7,696,092
TOTAL PROJECT EXPENDITURES 95,128,170 96,162,371 96,389,054 94,967,388 (1,421,666)
GENERAL SOURCES:
General Operating Revenue 10,750,580 10,868,573 10,868,573 10,998,573 130,000
Penny for Pinellas 13,820,250 13,820,250 13,820,250 13,820,250
Road Millage 3,247,290 3,247,290 3,247,290 3,247,290
Local Option Gas Tax 1,427,120 1,427,120 1,427,120 1,427,120
Other Governmental 2,747,740 2,813,165 2,853,528 2,853,528
Multi-Modal Impact Fee 140,000 140,000 140,000 140,000
Donations 50,000 50,000 50,000 50,000
Intergovernmental - - - 181,711 181,711
Grants - 581 (303,676) (667,277) (363,602)
Other - - - 70,227 70,227
SELF SUPPORTING FUNDS:
Parking Revenue 774,000 774,000 774,000 774,000
Marine Revenue 355,000 355,000 355,000 355,000
Clearwater Harbor Marina Revenue 140,000 140,000 140,000 140,000
Airpark Revenue 25,000 28,893 35,297 45,297 10,000
Water Revenue 4,405,000 4,405,000 4,538,901 4,538,901
Sewer Revenue 22,261,750 22,261,750 22,261,750 22,261,750
Utility R&R 9,248,000 9,248,000 9,248,000 9,248,000
Water Impact Fees 298,070 298,070 298,070 298,070
Sewer Impact Fees 666,670 666,670 666,670 666,670
Stormwater Utility Revenue 6,179,400 6,179,400 6,179,400 6,179,400
Gas Revenue 7,000,000 7,000,000 7,002,800 7,252,800 250,000
Solid Waste Revenue 500,000 1,341,262 1,341,262 1,341,262
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2019/20
Ordinance # 9411-20
First Qtr.Mid Year Third Qtr.
Original Amended Amended Amended
Budget Budget Budget Budget
2019/20 2019/20 2019/20 2019/20 Amendments
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2019/20
Recycling Revenue 100,000 100,000 100,000 100,000
Miscellaneous Revenue 405,695 405,695
Grant Revenue 30,614 30,614
INTERNAL SERVICE FUNDS:
Garage Revenue 559,300 559,300 559,300 559,300
General Services Revenue 75,000 75,000 75,000 75,000
Administrative Services Revenue 825,000 262,000 262,000 262,000
Central Insurance Revenue 125,000 125,000 125,000 125,000
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 141,000 164,818 164,818 164,817 (1)
BORROWING - SELF SUPPORTING FUNDS:
Lease Purchase - Water & Sewer 311,000 311,000 222,163 222,163
Lease Purchase - Gas 45,000 45,000 45,000 45,000
Lease Purchase - Solid Waste/Recycling 544,228 544,228 544,228
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 8,321,000 8,321,000 8,321,000 6,621,000 (1,700,000)
Lease Purchase - Administrative Services 590,000 590,000 590,000 590,000
TOTAL ALL FUNDING SOURCES:95,128,170 96,162,371 96,389,054 94,967,388 (1,421,666)
Ordinance # 9411-20
Third quarter Budget Review
Fiscal Year 2019-20
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Horne, City Manager
COPIES: Micah Maxwell, Assistant City Manager
Michael Delk, Assistant City Manager
Department Directors
SUBJECT: Third quarter budget review - amended City Manager's annual budget report
DATE: September 3, 2020
Attached is the third quarter budget review in accordance with the City Code of Ordinances.
The report is based on nine months of activity (October 2019 through June 2020) in this fiscal year; and
comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenue and expenditure amendments reflect a net decrease of $972,515.
The General Fund expenditure increase at third quarter includes the Council approved appropriation of
General Fund reserves of $170,857 to fund the Police Body Worn Camera program, and $130,000 to fund
the Hilltop agreement in the Miscellaneous Parks Contracts project. Other amendments include a net
decrease of $9,563 to Police and Fire supplemental pension to bring the budget in line with actual revenues
and expenditures; an increase of $34,560 to overtime in the Fire Department offset by reimbursement
revenues from Pinellas County; a net decrease of $1,445,000 to Parks and Recreation expenditures to offset
losses in revenues; and an increase of $146,631 in the Police Department for expenditures related to
Coronavirus response offset by revenues recognizing grant funding from the US Department of Justice.
In addition, various revenues are amended at third quarter which will bring the budget in line with
anticipated receipts for the year. Adjusted for the net decrease in expenditures noted above, this results in
a surplus of $1,199,827 returned to General Fund reserves at third quarter. This works to restore a portion
of the contribution to reserves that was planned in the fiscal year 2019/20 budget, estimating a total transfer
of $1,897,170 to reserves for the year.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General
Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must be
maintained as a reserve to guard against future emergencies.
Third quarter Budget Review
Fiscal Year 2019-20
City Manager's Transmittal
With the closing of the year-end 2019 books, estimated General Fund reserves at third quarter are
approximately $39.1 million, or 25.8% of preliminary fiscal year 2020/21 General Fund budget, exceeding
our minimum reserve requirement by $26.3 million.
Significant amendments to other city operating funds are noted as follows.
Gas Fund
Third quarter amendments to Gas Fund expenditures reflect a net decrease of $1,107,000. Significant
amendments include a net increase of $223,860 in personnel costs; a net decrease of $1,370,770 in
operating expenditures primarily due to decreases to inventory/fuel purchases; and a net increase of
$39,910 to internal service costs. Expenditure amendments are offset by amendments to Gas Fund
revenues.
Airpark Fund
Airpark Fund expenditures are increased by $10,000 at third quarter representing transfers of $5,000 to
the Airpark Replacement of Hangar C project and $5,000 to the FDOT Security Guard Building. This
expenditure increase is offset by revenues budgeted in the Airpark Fund.
Capital Improvement Program
Third quarter amendments to the capital improvement program reflect a net decrease of $1,421,666.
Amendments previously approved by Council include an increase of $250,000 in Gas Fund revenues in the
Gas Main Extensions project; and increase of $130,000 of General Fund revenues in the Miscellaneous
Parks Contracts project; and an increase of $35,000 in surplus sale revenues in the Aerial Truck project.
Project activity not previously approved by the Council is summarized on page 20. Significant
amendments include an increase of $143,781 of Pinellas County fire reimbursement revenue in the Aerial
Truck project; an increase of $37,930 in reimbursement revenues from FDOT in the Traffic Signals project;
an increase of $35,227 of insurance proceeds in the Garage-Off Cycle Replacement project; increases of
Airpark Fund revenues of $5,000 in the Replacement of Hangar C project and $5,000 in the Airpark FDOT
Security Building project; a budget decrease of $363,602 in grant revenues in the Bicycle Paths/Bridges
project; and a decrease of $1,700,000 of lease purchase revenue in the P25 Radio Equipment &
Infrastructure Project.
Special Program Fund
The Special Program Fund reflects a net budget increase of $829,781 at third quarter. Significant
amendments include the transfer of $170,857 of General Fund revenues for the Police Body Worn Camera
program; $82,749 in FEMA reimbursements for hurricane Irma; $50,000 in revenue from the DDB in
support of the Back-to-Business Grant Program; $39,500 in donation revenues to support Police and
Library programs; $6,700 in foreclosure registry fees collected; $25,000 in revenues received for special
events; $252,333 in fines and court proceeds for public safety programs, the lien foreclosure program,
and the tree replacement program; and $202,642 in contractual service revenue for police extra duty.
CITY OF CLEARWATER
THIRD QUARTER SUMMARY
2019/20
FY 19/20 Third Variance %
Adopted Quarter Third Qtr.YTD Actual vs.YTD vs.Third Qtr.Amended
Description Budget Amended Actual Amend Budget Budget Adjustment Budget
General Fund:
Revenues 151,993,200 155,622,768 130,250,015 25,372,753 84%(972,515) 154,650,253
Expenditures 151,993,200 155,622,768 115,823,098 39,799,671 74%(972,515) 154,650,253
Utility Funds:
Water & Sewer Fund
Revenues 100,907,140 100,907,140 75,706,577 25,200,563 75%1,176 100,908,316
Expenditures 100,907,140 100,907,140 82,105,685 18,801,455 81%1,176 100,908,316
Stormwater Fund
Revenues 22,821,340 22,821,964 13,632,686 9,189,278 60%- 22,821,964
Expenditures 22,821,340 22,821,964 18,628,093 4,193,871 82%- 22,821,964
Gas Fund
Revenues 47,762,130 49,146,750 34,863,617 14,283,133 71%(1,357,000) 47,789,750
Expenditures 46,922,560 48,236,939 33,409,276 14,827,663 69%(1,107,000) 47,129,939
Solid Waste and Recycling Fund
Revenues 26,920,400 27,280,342 21,706,707 5,573,635 80%- 27,280,342
Expenditures 26,439,080 27,280,342 19,059,389 8,220,953 70%- 27,280,342
Enterprise Funds:
Marine Fund
Revenues 5,164,400 5,164,400 3,582,475 1,581,925 69%- 5,164,400
Expenditures 5,058,860 5,058,860 3,157,367 1,901,493 62%- 5,058,860
Airpark Fund
Revenues 342,680 342,680 260,328 82,352 76%- 342,680
Expenditures 280,690 290,987 202,675 88,311 70%10,000 300,987
Clearwater Harbor Marina Fund
Revenues 885,820 885,820 691,222 194,598 78%- 885,820
Expenditures 821,500 821,500 608,211 213,289 74%- 821,500
Parking Fund
Revenues 6,936,140 6,936,474 5,661,373 1,275,101 82%- 6,936,474
Expenditures 6,044,620 6,235,079 4,147,924 2,087,156 67%- 6,235,079
Internal Service Funds:
General Services Fund
Revenues 6,235,250 6,235,456 4,816,442 1,419,014 77%- 6,235,456
Expenditures 6,155,950 6,156,156 4,117,277 2,038,879 67%- 6,156,156
Administrative Services
Revenues 12,996,930 12,997,139 9,582,724 3,414,415 74%- 12,997,139
Expenditures 12,765,760 12,765,969 8,860,494 3,905,475 69%- 12,765,969
Garage Fund
Revenues 20,788,800 20,789,022 14,299,616 6,489,406 69%- 20,789,022
Expenditures 20,788,800 20,789,022 12,676,453 8,112,569 61%- 20,789,022
Central Insurance Fund
Revenues 26,209,300 26,209,300 20,994,260 5,215,040 80%- 26,209,300
Expenditures 25,590,100 25,590,100 19,872,683 5,717,417 78%- 25,590,100
1
THIRD QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2019-20 REPORT
PAGE #
General Fund Operating Budget ..................................................................................................... 3
Utility Funds Operating Budget ...................................................................................................... 7
Other Enterprise Funds Operating Budgets ................................................................................. 12
Internal Service Funds Operating Budgets ................................................................................... 16
Capital Improvement Program Budget ........................................................................................ 20
Special Program Fund Budget ....................................................................................................... 29
Special Development Fund ........................................................................................................... 35
Administrative Change Orders ...................................................................................................... 38
Ordinances ..................................................................................................................................... 39
The amended 2019/20 operating budget, presented by operating fund and/or department, is
submitted for the City Council review.
The actual and projected data contained in this review represents nine months, October 1, 2019
through June 30, 2020. The adjustments, however, represent all data available at the time of the
report, including action taken by the City Council after June 30, 2020.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Adopted Budget The budget as adopted by the City Council on September 19, 2019.
Variance YTD Actual
vs. Adopted Budget Difference between adopted budget and year to date actual.
% YTD vs. Budget Percentage of adopted budget expended, year to date.
Proposed Amendments Adjustments that have been approved by the City Council, made at
the Manager’s discretion, and/or adjustments proposed based on
the third quarter review.
Amended Budget Adding the Original Budget and Adjustments.
2
Capital Improvement Program
The amended 2019/20 Capital Improvement Projects budget report is submitted for the City
Council review. This review provides the opportunity to analyze the status of all active projects and
present formal amendments to the project budget.
The Capital Improvement Program and Special Program fund information is presented as follows:
Definitions:
Budget The budget as of October 1, 2019, which includes project budgets
from prior years, which have not been completed.
Amendment Amendments which have been approved by the City Council, made
at the Manager's discretion, and/or adjustments proposed as a
result of the third quarter review.
Revised Budget Adding the Budget and Amendment columns.
Encumbrance Outstanding contract or purchase order commitment.
Available Balance Difference between revised budget and expenditure, plus
encumbrance.
Status C - project is completed
Amend Ref Reference number for description of amendment.
Increase/
(Decrease)Description
Ad Valorem Taxes 322,140
At third quarter,approximately all property tax revenue has
been received.The budget is increased by $322,140.00 to
reflect actual collections for the year.
950,000
At third quarter,amendments to utility taxes revenues reflect
a net increase of $950,000.00.Amendments include the
following:an increase of $750,000.00 to electricity;an
increase of $285,000.00 to water;a decrease of $75,000.00
to gas; and a decrease of $10,000.00 to propane.
(200,000)
At third quarter,amendments to local option,fuel and other
taxes reflect a reduction of $200,000.00 to
telecommunications taxes to bring the budget in line with
anticipated receipts for the year.
Franchise Fees 50,000
Amendments to franchise fee revenues reflect a net increase
of $50,000.Amendments include,an increase of $125,000.00
to Duke Energy Fees and a decrease of $75,000.00 to gas
franchise fees.
Other Permits and Fees 230,000
At third quarter,amendments to other permits and fee
revenues reflect an increase of $260,000.00 to building/sign
permit revenues and a decrease of $30,000.00 to forfeited
permit fees.
Intergovernmental (1,485,927)
Third quarter amendments to other governmental revenue
reflect a net decrease of $1,485,927.00.This includes the
following:an increase of $146,631.00 in grant revenue for
Coronavirus emergency funding from the US Department of
Justice (DOJ)which offset expenditure increases in the Police
Department;a decrease of $240,000.00 to state revenue
sharing;a decrease of $30,000.00 to beverage license
revenues;a decrease of $1,400,000.00 to local 1/2 cent sales
tax;a decrease of $9,563.00 to public safety supplemental
pension revenue which offset expenditure amendments in
the Police and Fire departments;an increase of $48,900.00
to Pinellas County library cooperative revenues,a decrease of
$108,000.00 to fire tax,a decrease of $20,000.00 to EMS tax,
and increases of $126,105.00 to county fire and EMS
reimbursements.These amendments will bring the budget in
line with anticipated revenues for the year.
Local Option, Fuel &
Other Taxes
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2019/20
Utility Taxes
3
Increase/
(Decrease)Description
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2019/20
Charges for Service (1,415,000)
Amendments to charges for service reflect a net decrease of
$1,415,000.00 This includes the following adjustments:an
increase of $30,000.00 to fire inspection fees;decreases
which net $1,000,000.00 to various parks and recreation fees;
and decreases which net $445,000.00 to Pier 60 revenues.
160,000
Amendments to fines and forfeiture revenues reflect an
increase of $100,000.00 to code enforcement fines,and
$60,000.00 to red light camera fines.This will bring the
budget in line with actual receipts for the year.
Miscellaneous 88,770
At third quarter,amendments to miscellaneous revenues
reflect an increase of $348,000.00 in ticket sales revenues
from softball tournaments,and a decrease of $259,230.00 to
surplus land sales for a correction to the mid year
amendment for revenues that were due to the Stormwater
Fund.
1,527,329
Third quarter amendments to transfer in revenues include an
increase of $1,527,329.00 for additional dividends from the
Gas Fund.
Third quarter amendments reflect a surplus of $1,199,827
which will restore a portion of the planned transfer to
General Fund reserves in fiscal year 2019/20 budget.
Amendments, include the following allocations:
170,857
1)An appropriation of $170,857.00 from fund reserves to
fund special program P2002,Police Body Worn Camera
Program, as approved by the Council on August 6, 2020.
130,000
2)An appropriation of $130,000.00 from fund reserves to
fund capital project 93618,Miscellaneous Parks and
Recreation Contracts as approved by the Council on
September 3, 2020.
(1,500,684)
3)Third quarter amendments reflect a net surplus of
$1,500,684.00.This represents the net of revenue
amendments noted above and expenditure amendments.
(1,199,827)
(972,515)
Judgments, Fines &
Forfeitures
Net General Fund
Revenue Amendment
Net Transfer (to) from
Retained Earnings
Transfer (to) from Surplus
Transfers In
4
Increase/
(Decrease)Description
(91,548)
At third quarter, amendments to the Fire Department reflect
an increase of $34,560.00 to overtime offset by revenues
recognizing reimbursements from the County;and a
decrease of $126,108.00 to fire supplemental pension plans,
which is offset by an amendment decreasing supplemental
pension revenue.
(1,445,000)
At third quarter,the Parks and Recreation budget reflects a
net decrease of $1,445,000.00 to offset losses in revenues.
Amendments include decreases of $850,000.00 to
personnel costs;decreases of $340,000.00 to operating
costs for reductions in utilities and purchases for resale;a
decrease of $175,000.00 to garage service charges;and a
decrease of $80,000.00 to debt costs.
263,176
At third quarter,amendments to the Police department
include:an increase of $116,545.00 to the police
supplemental pension plans which is offset by an
amendment increasing supplemental pension revenue;and
an increase of $146,631.00 to personnel costs and operating
supplies related to Coronavirus response which is offset by
an amendment recognizing grant funding from the US DOJ.
Non-Departmental
Amendments reflect City Council approved interfund
transfers to special programs and capital projects as follows:
170,857
1)An allocation of $170,857.00 from fund reserves to
special program P2002,Police Body Worn Camera Program,
as approved by Council on August 6, 2020.
130,000
2)An allocation of $130,000.00 from fund reserves to
capital project 93618,Miscellaneous Parks and Recreation
Contracts for the Hilltop agreement as approved by Council
on September 3, 2020.
300,857
(972,515)
Police
Net General Fund
Expenditure
Amendment
Parks & Recreation
Fire
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2019/20
5
2019/20 Variance %2019/20
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Amended Bud Budget Amendment Budget
General Fund Revenues
Ad Valorem Taxes 64,911,420 65,175,236 (263,816) 100%322,140 65,233,560
Utility Taxes 15,575,000 10,831,898 4,743,102 70%950,000 16,525,000
Local Option, Fuel
and Other Taxes 6,614,400 4,527,425 2,086,975 68%(200,000) 6,414,400
Franchise Fees 10,010,000 6,196,810 3,813,190 62%50,000 10,060,000
Other Permits & Fees 2,739,000 2,388,212 350,788 87%230,000 2,969,000
Intergovernmental 23,499,780 14,509,127 8,990,653 62%(1,485,927) 22,013,853
Charges for Services 15,569,430 10,435,066 5,134,364 67%(1,415,000) 14,154,430
Judgments, Fines
and Forfeitures 1,264,000 920,203 343,797 73%160,000 1,424,000
Miscellaneous Revenues 4,708,482 4,647,780 60,702 99%88,770 4,797,252
Transfers In 11,428,599 10,618,258 810,341 93%1,527,329 12,955,928
Total Revenues 156,320,111 130,250,015 26,070,096 83%227,312 156,547,423
Transfer (to) from Surplus (697,343) - (697,343) 0%(1,199,827) (1,897,170)
Adjusted Revenues 155,622,768 130,250,015 25,372,753 84%(972,515) 154,650,253
General Fund Expenditures
City Council 391,040 294,570 96,470 75%- 391,040
City Manager's Office 1,212,631 920,952 291,679 76%- 1,212,631
City Attorney's Office 1,770,829 1,240,511 530,318 70%- 1,770,829
City Auditor's Office 226,012 161,585 64,427 71%- 226,012
CRA Administration 459,557 342,879 116,678 75%- 459,557
Economic Development
and Housing 1,907,626 1,440,534 467,092 76%- 1,907,626
Engineering 8,331,204 5,599,431 2,731,773 67%- 8,331,204
Finance 2,747,367 1,811,226 936,141 66%- 2,747,367
Fire 28,533,764 20,902,792 7,630,972 73%(91,548) 28,442,216
Human Resources 1,575,860 1,011,801 564,059 64%- 1,575,860
Library 7,871,950 5,830,576 2,041,374 74%- 7,871,950
Non-Departmental 14,575,832 14,159,624 416,209 97%300,857 14,876,689
Official Records
and Legislative Svcs 1,224,070 874,087 349,983 71%- 1,224,070
Parks & Recreation 31,807,990 22,556,832 9,251,158 71%(1,445,000) 30,362,990
Planning & Development 6,571,820 4,361,252 2,210,568 66%- 6,571,820
Police 44,832,880 33,275,754 11,557,126 74%263,176 45,096,056
Public Communications 1,192,686 753,114 439,572 63%- 1,192,686
Public Utilities 389,650 285,578 104,072 73%- 389,650
Total Expenditures 155,622,768 115,823,098 39,799,671 74%(972,515) 154,650,253
For Nine Month Period of October 1, 2019 - June 30, 2020
GENERAL FUND
THIRD QUARTER REVIEW
6
2019/20 Variance %2019/20
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
WATER & SEWER FUND
Water & Sewer Revenues:
Charges for Service 90,630,120 68,101,354 22,528,766 75%- 90,630,120
Judgments, Fines and Forfeits 271,000 179,385 91,615 66%- 271,000
Miscellaneous 7,298,256 7,425,838 (127,582) 102%- 7,298,256
Transfers In - - - ~1,176 1,176
Fund Equity 2,707,764 - 2,707,764 0%- 2,707,764
Total Revenues 100,907,140 75,706,577 25,200,563 75%1,176 100,908,316
Water & Sewer Expenditures:
Public Utilities Administration 1,665,960 1,174,083 491,877 70%1,176 1,667,136
Wastewater Collection 16,189,040 14,473,765 1,715,275 89%- 16,189,040
Public Utilities Maintenance 9,116,670 6,733,157 2,383,513 74%- 9,116,670
WPC / Plant Operations 30,107,300 24,421,361 5,685,939 81%- 30,107,300
WPC / Laboratory Operations 1,642,830 1,075,261 567,569 65%- 1,642,830
WPC / Industrial Pretreatment 939,740 586,488 353,252 62%- 939,740
Water Distribution 22,064,270 20,255,603 1,808,667 92%- 22,064,270
Water Supply 16,402,580 11,421,419 4,981,161 70%- 16,402,580
Reclaimed Water 2,778,750 1,964,548 814,202 71%- 2,778,750
Total Expenditures 100,907,140 82,105,685 18,801,455 81%1,176 100,908,316
Increase/
(Decrease)Amendment Description:
Water and Sewer Fund
Revenues:1,176
Water and Sewer Fund
Expenditures:1,176
For the Nine Month Period of October 1, 2019 to June 30, 2020
UTILITY FUNDS
THIRD QUARTER REVIEW
At third quarter, anticipated revenues of the Water and Sewer Fund equal anticipated expenditures for fiscal year 2019/20.
At third quarter revenues in the Water and Sewer Fund reflect
an increase of $1,176.00 to transfer-in revenue to recognize
safety award funding from the Central Insurance Fund.
Expenditures reflect 81%of total budget due to transfers to
the capital fund which happen in the first period of the year.
Amendments include an increase of $1,176.00 to employee
recognition for receipt of the 3rd quarter FY20 safety award.
7
2019/20 Variance %2019/20
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2019 to June 30, 2020
UTILITY FUNDS
THIRD QUARTER REVIEW
STORMWATER FUND
Stormwater Revenues:
Charges for Service 16,928,900 12,785,387 4,143,513 76%- 16,928,900
Judgments, Fines and Forfeits 73,000 38,048 34,952 52%- 73,000
Miscellaneous 760,000 808,627 (48,627) 106%- 760,000
Transfers In 624 624 - 100%- 624
Fund Equity 5,059,440 - 5,059,440 0%- 5,059,440
Total Revenues 22,821,964 13,632,686 9,189,278 60%- 22,821,964
Stormwater Expenditures:
Stormwater Management 16,642,580 14,255,358 2,387,222 86%- 16,642,580
Stormwater Maintenance 6,179,384 4,372,735 1,806,649 71%- 6,179,384
Total Expenditures 22,821,964 18,628,093 4,193,871 82%- 22,821,964
Increase/
(Decrease)Amendment Description:
Stormwater Fund Revenues:-
Stormwater Fund Expenditures:-
At third quarter, anticipated revenues of the Stormwater Fund equal anticipated expenditures for fiscal year 2019/20.
No amendments are proposed to Stormwater Fund revenues
at third quarter.
Stormwater Fundexpenditures reflect 82%of total budget due
to transfers to the capital fund which happen in the first
period of the year.No amendments are proposed to at third
quarter.
8
2019/20 Variance %2019/20
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2019 to June 30, 2020
UTILITY FUNDS
THIRD QUARTER REVIEW
GAS FUND
Gas Revenues:
Charges for Service 47,855,860 34,327,365 13,528,495 72%(1,356,000) 46,499,860
Judgments, Fines and Forfeits 132,000 74,313 57,687 56%(32,000) 100,000
Miscellaneous 1,158,890 461,939 696,951 40%31,000 1,189,890
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 49,146,750 34,863,617 14,283,133 71%(1,357,000) 47,789,750
Gas Expenditures:
Administration & Supply 24,368,037 15,794,515 8,573,522 65%(1,357,560) 23,010,477
South Area Gas Operations 9,599,557 6,975,959 2,623,598 73%26,530 9,626,087
North Area Gas Operations 6,914,410 5,042,142 1,872,268 73%29,210 6,943,620
Marketing & Sales 7,354,935 5,596,659 1,758,276 76%194,820 7,549,755
Total Expenditures 48,236,939 33,409,276 14,827,663 69%(1,107,000) 47,129,939
Increase/
(Decrease)Amendment Description:
Gas Fund Revenues:(1,357,000)
Gas Fund Expenditures:(1,107,000)
At third quarter, anticipated revenues of the Gas Fund exceed anticipated expenditures by $659,811 for fiscal year 2019/20.
At third quarter, Gas Fund revenues reflect amendments
which net a decrease of $1,357,000.00. Amendments include
the following: 1) a net decrease of $1,356,000.00 in charges
for service revenue representing reductions in various gas
sales revenues; 2) a decrease of $32,000.00 in late payment
fee revenue; and 3) a net increase of $31,000.00 to
miscellaneous revenues.
At third quarter expenditure amendments reflect a net
decrease of $1,107,000.00. Amendments include: 1) a net
increase of $223,860.00 in personnel costs; 2) a net decrease
of $1,370,770.00 in other operating primarily due to decreases
to inventory/fuel; and 3) a net increase of $39,910.00 to
internal services primarily due to increases in garage services
charges.
9
2019/20 Variance %2019/20
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2019 to June 30, 2020
UTILITY FUNDS
THIRD QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND
Solid Waste Revenues:
Other Permits and Fees 1,000 1,301 (301) 130%- 1,000
Charges for Service 23,659,000 18,868,802 4,790,198 80%- 23,659,000
Judgments, Fines and Forfeits 90,000 47,217 42,783 52%- 90,000
Miscellaneous 662,000 692,346 (30,346) 105%- 662,000
Transfers In - - - ~- -
Solid Waste Revenues 24,412,000 19,609,666 4,802,334 80%- 24,412,000
Recycling Revenues:
Other Permits and Fees 400 345 55 86%- 400
Intergovernmental - 82,964 (82,964) ~- -
Charges for Service 2,350,000 1,829,190 520,810 78%- 2,350,000
Judgments, Fines and Forfeits 8,000 4,358 3,642 54%- 8,000
Miscellaneous 150,000 180,184 (30,184) 120%- 150,000
Transfers In - - - ~- -
Recycling Revenues 2,508,400 2,097,041 411,359 84%- 2,508,400 -
Fund Equity 359,942 359,942 0%- 359,942
Total Revenues 27,280,342 21,706,707 5,573,635 80%- 27,280,342
Solid Waste Expenditures:
Collection 18,254,990 13,025,580 5,229,410 71%- 18,254,990
Transfer 2,278,360 1,383,920 894,440 61%- 2,278,360
Container Maintenance 941,510 691,154 250,356 73%- 941,510
Administration 1,963,122 1,642,941 320,181 84%- 1,963,122
Solid Waste Expenditures 23,437,982 16,743,595 6,694,387 71%- 23,437,982
Recycling Expenditures:
Residential 1,426,960 962,211 464,749 67%- 1,426,960
Multi-Family 496,640 344,959 151,681 69%- 496,640
Commercial 1,918,760 1,008,624 910,136 53%- 1,918,760
Recycling Expenditures 3,842,360 2,315,794 1,526,566 60%- 3,842,360
Total Expenditures 27,280,342 19,059,389 8,220,953 70%- 27,280,342
At third quarter, anticipated revenues of the Solid Waste and Recycling Fund equal anticipated expenditures for fiscal year
2019/20.
10
2019/20 Variance %2019/20
MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2019 to June 30, 2020
UTILITY FUNDS
THIRD QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND (continued)
Increase/
(Decrease)Amendment Description:
Solid Waste and Recycling Fund
Revenues:-
Solid Waste and Recycling Fund
Expenditures:-
No amendments are proposed to Solid Waste and Recycling
Fund revenues at third quarter.
No amendments are proposed to Solid Waste and Recycling
Fund expenditures at third quarter.
11
2019/20 Third Qtr.Variance %2019/20
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
MARINE FUND
Marine Revenues:
Intergovernmental 4,500 - 4,500 0%- 4,500
Charges for Service 5,027,600 3,479,621 1,547,979 69%- 5,027,600
Judgments, Fines and Forfeits 3,000 3,143 (143) 105%- 3,000
Miscellaneous Revenue 119,300 89,712 29,588 75%- 119,300
Transfers In 10,000 10,000 - 100%- 10,000
Fund Equity - - - ~- -
Total Revenues 5,164,400 3,582,475 1,581,925 69%- 5,164,400
Marine Expenditures:
Marina Operations 5,058,860 3,157,367 1,901,493 62%- 5,058,860
Total Expenditures 5,058,860 3,157,367 1,901,493 62%- 5,058,860
Increase/
(Decrease)Amendment Description:
Marine Fund Revenues:-
Marine Fund Expenditures:-
For The Nine Month Period of October 1, 2019 - June 30, 2020
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
At third quarter, anticipated revenues of the Marine Fund exceed anticipated expenditures by $105,540 for fiscal year 2019/20.
No amendments are proposed to Marine Fund revenues at
third quarter.
No amendments are proposed to Marine Fund expenditures at
third quarter.
12
2019/20 Third Qtr.Variance %2019/20
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Nine Month Period of October 1, 2019 - June 30, 2020
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
CLEARWATER HARBOR MARINA FUND
Clearwater Harbor Marina Revenues:
Intergovernmental - - - ~- -
Charges for Service 843,670 648,756 194,914 77%- 843,670
Judgments, Fines and Forfeits 800 1,000 (200) 125%- 800
Miscellaneous Revenue 41,350 41,465 (115) 100%- 41,350
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 885,820 691,222 194,598 78%- 885,820
Clearwater Harbor Marina Expenditures
Clearwater Harbor Marina Operations 821,500 608,211 213,289 74%- 821,500
Total Expenditures 821,500 608,211 213,289 74%- 821,500
Increase/
(Decrease)Amendment Description:
Clearwater Harbor Marina Fund
Revenues:-
Clearwater Harbor Marina Fund
Expenditures:-
At third quarter, anticipated revenues of the Clearwater Harbor Marina Fund exceed anticipated expenditures by $64,320 for fiscal
year 2019/20.
No amendments are proposed to Clearwater Harbor Marina
Fund revenues at third quarter.
No amendments are proposed to Clearwater Harbor Marina
Fund expenditure at third quarter.
13
2019/20 Third Qtr.Variance %2019/20
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Nine Month Period of October 1, 2019 - June 30, 2020
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
AIRPARK FUND
Airpark Revenues:
Intergovernmental - - - ~- -
Charges for Service 20,000 10,353 9,647 52%- 20,000
Miscellaneous Revenue 322,680 249,975 72,705 77%- 322,680
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 342,680 260,328 82,352 76%- 342,680
Airpark Expenditures:-
Airpark Operations 290,987 202,675 88,311 70%10,000 300,987
Total Expenditures 290,987 202,675 88,311 70%10,000 300,987
Increase/
(Decrease)Amendment Description:
Airpark Fund Revenues:-
Airpark Fund Expenditures:10,000
At third quarter, anticipated revenues of the Airpark Fund exceed anticipated expenditures by $41,693 for fiscal year 2019/20.
No amendments are proposed to Airpark Fund revenues at
third quarter.
Third quarter expenditure amendments include a transfer of
$5,000.00 to capital improvement project G1901,Replacement
of Hangar C and $5,000.00 to capital improvement project
G1908,Airpark FDOT Security Guard Building.This expenditure
increase is offset by revenues budgeted in excess of
expenditures this fiscal year.
14
2019/20 Third Qtr.Variance %2019/20
MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Nine Month Period of October 1, 2019 - June 30, 2020
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
PARKING FUND
Parking Revenues:
Charges for Service 5,911,050 4,715,840 1,195,210 80%- 5,911,050
Judgments, Fines and Forfeits 700,090 673,704 26,386 96%- 700,090
Miscellaneous Revenue 325,000 233,755 91,245 72%- 325,000
Transfers In 334 38,074 (37,740) 11399%- 334
Fund Equity - - - ~- -
Total Revenues 6,936,474 5,661,373 1,275,101 82%- 6,936,474
PARKING FUND EXPENDITURES
Engineering/Parking System 4,381,451 2,932,439 1,449,012 67%- 4,381,451
Engineering/Parking Enforcement 796,908 484,090 312,818 61%- 796,908
Parks & Rec/Beach Guards 980,200 712,548 267,652 73%- 980,200
Seminole Street Boat Ramp 76,520 18,846 57,674 25%- 76,520
Total Expenditures 6,235,079 4,147,924 2,087,156 67%- 6,235,079
Increase/
(Decrease)Amendment Description:
Parking Fund Revenues:-
Parking Fund Expenditures:-
At third quarter, anticipated revenues of the Parking Fund exceed anticipated expenditures by $701,395 for fiscal year 2019/20.
No amendments are proposed to Parking Fund revenues at
third quarter.
No amendments are proposed to Parking Fund expenditure at
third quarter.
15
2019/20 Variance %2019/20
MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
GENERAL SERVICES FUND
General Services Revenues:
Charges for Service 6,060,250 4,666,917 1,393,333 77%- 6,060,250
Miscellaneous Revenues 175,000 149,319 25,681 85%- 175,000
Transfers In 206 206 - 100%- 206
Fund Equity - - - ~- -
Total Revenues 6,235,456 4,816,442 1,419,014 77%- 6,235,456
General Services Expenditures:
Administration 405,628 335,553 70,075 83%- 405,628
Building & Maintenance 5,750,528 3,781,723 1,968,805 66%- 5,750,528
Total Expenditures 6,156,156 4,117,277 2,038,879 67%- 6,156,156
Increase/
(Decrease)Amendment Description:
General Services Fund Revenues:-
General Services Fund
Expenditures:-
At third quarter, anticipated revenues of the General Services Fund exceed anticipated expenditures by $79,300 for fiscal year
2019/20.
No amendments are proposed to General Services Fund
revenues at third quarter.
No amendments are proposed to General Services Fund
expenditures at third quarter.
For the Nine Month Period of October 1, 2019 to June 30, 2020
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
16
2019/20 Variance %2019/20
MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2019 to June 30, 2020
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
ADMINISTRATIVE SERVICES FUND
Administrative Services Revenues:
Charges for Service 12,816,930 9,435,889 3,381,041 74%- 12,816,930
Miscellaneous Revenues 180,000 142,971 37,029 79%- 180,000
Transfers In 209 3,863 (3,654) 1849%- 209
Fund Equity - - - ~- -
Total Revenues 12,997,139 9,582,724 3,414,415 74%- 12,997,139
Administrative Services Expenditures:
Info Tech / Admin 413,294 302,906 110,388 73%- 413,294
Info Tech / Network Svcs 4,184,050 2,706,134 1,477,916 65%- 4,184,050
Info Tech / Software Applications 3,274,240 2,566,958 707,282 78%- 3,274,240
Info Tech / Telecommunications 915,440 564,635 350,805 62%- 915,440
Public Comm / Courier 193,165 106,924 86,241 55%- 193,165
Clearwater Customer Service 3,785,780 2,612,937 1,172,843 69%- 3,785,780
Total Expenditures 12,765,969 8,860,494 3,905,475 69%- 12,765,969
Increase/
(Decrease)Amendment Description:
Administrative Services Fund
Revenues:-
Administrative Services Fund
Expenditures:-
No amendments are proposed to Administrative Services Fund
revenues at third quarter.
No amendments are proposed to Administrative Services Fund
expenditures at third quarter.
At third quarter, anticipated revenues of the Administrative Services Fund exceed anticipated expenditures by $231,170 for
fiscal year 2019/20.
17
2019/20 Variance %2019/20
MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2019 to June 30, 2020
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
GARAGE FUND
Garage Fund Revenues
Charges for Service 19,558,770 13,516,386 6,042,384 69%- 19,558,770
Miscellaneous Revenues 1,106,000 783,009 322,991 71%- 1,106,000
Transfers In 222 222 - 100%- 222
Fund Equity 124,030 - 124,030 0%- 124,030
Total Revenues 20,789,022 14,299,616 6,489,406 69%- 20,789,022
Garage Fund Expenditures:
Fleet Maintenance 18,490,490 11,366,730 7,123,760 61%- 18,490,490
Radio Communications 2,298,532 1,309,723 988,809 57%- 2,298,532
Total Expenditures 20,789,022 12,676,453 8,112,569 61%- 20,789,022
Increase/
(Decrease)Amendment Description:
Garage Fund Revenues:-
Garage Fund Expenditures:-
At third quarter, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2019/20.
No amendments are proposed to Garage Fund revenues at
third quarter.
No amendments are proposed to Garage Fund expenditures at
third quarter.
18
2019/20 Variance %2019/20
MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Nine Month Period of October 1, 2019 to June 30, 2020
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
CENTRAL INSURANCE FUND
Central Insurance Revenues:
Charges for Service 25,409,300 20,083,868 5,325,432 79%- 25,409,300
Miscellaneous Revenues 800,000 910,393 (110,393) 114%- 800,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 26,209,300 20,994,260 5,215,040 80%- 26,209,300
Central Insurance Expenditures:
Finance / Risk Management 432,868 263,931 168,937 61%- 432,868
HR / Employee Benefits 401,490 223,695 177,795 56%- 401,490
HR / Employee Health Clinic 1,703,020 923,712 779,308 54%- 1,703,020
Non-Departmental 23,052,722 18,461,343 4,591,379 80%- 23,052,722
Total Expenditures 25,590,100 19,872,683 5,717,417 78%- 25,590,100
Increase/
(Decrease)Amendment Description:
Central Insurance Fund Revenues:-
Central Insurance Fund
Expenditures:-
At third quarter, anticipated revenues of the Central Insurance Fund exceed anticipated expenditures by $619,200 for fiscal year
2019/20.
No amendments are proposed to Central Insurance Fund
revenues at third quarter.
No amendments are proposed to Central Insurance Fund
expenditures at third quarter.
19
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Summary
FY 2019/20
20
The amended 2019/20 Capital Improvement Program budget report is submitted for the City Council's third quarter
review. The proposed amendment is a net budget decrease in the amount of $1,421,666. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally
significant budget increases encompassed within this review are as follows:
The City Council did not previously approve the following capital improvement budget activity:
➢ Aerial Truck - a budget increase of $143,781 in Pinellas County Fire Reimbursement revenue.
➢ Traffic Signals - a budget increase of $37,930 of reimbursement revenue from FDOT.
➢ Garage – Off Cycle Replacement - a budget increase of $35,227 of insurance proceeds to bring the budget in
line with anticipated receipts.
➢ Replace Hangar C - a budget increase of $5,000 in Airpark Fund revenue.
➢ Airpark FDOT Security Grant - a budget increase of $5,000 in Airpark fund revenue.
➢ Bicycle Path/Bridges - a budget decrease of $363,602 of grant revenues to bring the budget in line with actual
receipts.
➢ P25 Radio Equipment & Infrastructure - a budget decrease of $1,700,000 of lease purchase proceeds.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council
Budget Increase Approval
➢ Gas Main Extensions $ 250,000 06/18/20
➢ Miscellaneous Parks and Recreation Contracts $ 130,000 09/03/20
➢ Aerial Truck $ 35,000 07/16/20
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
Lift Station PD Sub-Station - CLOSE PROJECT
1 P1901 (300,000)
To record a budget transfer of $300,000.00 of General
Fund revenue to project PD00180001,Police District 3
Station.The lift station work will be included in the
construction of the station, this project will be closed.(300,000)
Police District 3 Station
2 PD00180001 300,000
To record a budget transfer of $300,000.00 of General
Fund revenue from project P1901,Lift Station PD Sub-
Station.300,000
Aerial Truck
3 91244 35,000 *
To record a budget increase of $35,000.00 in surplus
vehicles revenue.This was approved by the City council on
July 16, 2020.
143,781 *
To record a budget increase of $143,781.00 in county fire
reimbursement revenue. 178,781
Radio Replacements - CLOSE PROJECT
4 91259 (1) *(286)
To record a budget transfer of $285.67 of General Fund
revenue to project M2005,Fire Training Tower,and a
budget decrease of $1.24 of lease purchase proceeds.The
project is complete and will be closed.(287)
Fire Training Tower
5 M2005 286
To record a budget transfer of $285.67 of General Fund
revenue from project 315-91259, Radio Replacement.286
Traffic Signals
6 ENRD180006 37,930 *
To record a budget increase of $37,929.51 to recognize
reimbursement revenue from FDOT for damaged traffic
signals.37,930
Bicycle Paths/Bridges
7 93272 (363,602) *
To record a net budget decrease of $363,601.75 in grant
revenues.This will bring the budget in line with revenues
received.(363,602)
Miscellaneous Parks and Recreation Contracts
8 93618 130,000
To record a budget increase of $130,000.00 in General
Fund revenue as approved by City Council on September 3,
2020.130,000
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Amendments
FY 2019/20
21 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Amendments
FY 2019/20
Sports Field Lighting
9 93620 10,362
To record a transfer of $10,362.28 in General Fund
revenues from project PRAF180001,E.C.Moore Softball
Plex Renovation.10,362
Restroom Expansion-Barefoot Beach House
10 93646 40,370
To record a transfer of $40,370.00 in General Fund
revenue from project 315-93672,Clearwater Beach
Infrastructure Repairs &Improvements.This was approved
by the City Council on August 20, 2020.40,370
Youth Sports Renovations
11 93665 (46,297)
To record a transfer of $24,890.01 in General Fund
revenue and $21,407.36 in infrastructure sales tax revenue
to project M1915, Belmont Park Revitalization.(46,297)
Clearwater Beach Infrastructure Repairs & Improvements
12 93672 (40,370)
To record a transfer of $40,370.00 in General Fund
revenue to project 315-93646,Restroom Expansion-
Barefoot Beach House.This was approved by the City
Council on August 20, 2020.(40,370)
Belmont Park Revitalization
13 M1915 46,297
To record a transfer of $24,890.01 in General Fund
revenues and $21,407.36 in infrastructure sales tax
revenue from project 315-93665,Youth Sports
Renovations. 46,297
E.C. Moore Softball Plex Renovation
14 PRAF180001 (10,362)
To record a transfer of $10,362.28 in General Fund
revenues to project 93620, Sports Field Lighting.(10,362)
Replace Hangar C
15 G1901 5,000
To record an increase of $5,000.00 in Airpark Fund
revenue to provide funding for additional project
expenditures.5,000
Airpark FDOT Security Grant
16 G1908 5,000
To record an increase of $5,000.00 in Airpark Fund
revenue to provide funding for additional project
expenditures.5,000
22 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Third Quarter Amendments
FY 2019/20
P25 Radio Equipment & Infrastructure - CLOSE PROJECT
17 GSFL180002 (1,700,000)*(443,104)
To record a budget transfer of $443,104.40 of Garage Fund
revenue to project M2010,P25 Radio Equipment &
Infrastructure,and a budget decrease of $1,700,000.00 of
lease purchase proceeds. This project will be closed.(2,143,104)
Garage - Off Cycle Replacements
18 L1911 35,227 *
To record a budget increase of $35,226.82 of insurance
proceeds to bring the budget with anticipated receipts.35,227
P25 Radio Equipment & Infrastructure - NEW PROJECT
19 M2010 443,104
To establish the project and record a budget transfer of
$443,104.40 of Garage Fund revenue from project
GSFL180002, P25 Radio Equipment & Infrastructure.443,104
Devices/Equipment - Sewer System
20 96219 (145,377)
To record a budget transfer of $145,376.69 of sewer
revenue to project 96665, Sanitary Sewer R&R.(145,377)
Sanitary Sewer R&R
21 96665 145,377
To record a budget transfer of $145,376.69 of sewer
revenue from project 96219,Devices/Equipment -Sewer
System.145,377
Gas Main Extensions
22 96385 250,000 *
To record budget increase of $250,000.00 in Gas Fund
revenues,as approved by the City Council on June 18,
2020.250,000
(1,421,666) - - (1,421,666)
TOTAL
BUDGET INCREASE
/(DECREASE)
23 * indicates budget amendment only
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2019 to June 30, 2020
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/19 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Police Protection
P1802 Police Equipment Replacement 424,698 424,698 424,698 367,443 55,174 2,082
P1803 Command Bus Refurbishment 200,000 200,000 200,000 - - 200,000
P1901 Lift Station - PD Sub-Station 300,000 300,000 (300,000)0 - - 0 C 1
P1902 Police Information Systems 400,000 400,000 400,000 26,257 327,788 45,955
P2001 Police Boat Re[placement 0 0 0 - - 0
PD00180001 Police District 3 Sub Station 1,200,000 1,200,000 300,000 1,500,000 185,749 838,269 475,982 2
2,524,698 2,524,698 0 2,524,698 579,449 1,221,230 724,019
Fire Protection
91218 Fire Engine Replacement 2,824,786 2,824,786 2,824,786 2,791,668 - 33,118
91221 EMS Capital Equipment 1,165,710 1,165,710 1,165,710 1,031,480 - 134,230
91229 Replace & Upgrade Airpacks 1,966,590 1,966,590 1,966,590 1,708,591 - 257,999
91236 Rescue Vehicle 200,000 200,000 200,000 200,000 - 0
91244 Aerial Truck 2,890,000 2,890,000 178,781 3,068,781 1,294,584 1,358,895 415,302 3
91257 AED Program 237,770 237,770 237,770 163,252 - 74,518
91259 Radio Replacements 1,519,640 1,519,640 (287)1,519,353 1,519,353 - 0 C 4
91260 Thermal Imaging Cameras 249,210 249,210 249,210 115,711 - 133,499
91261 Personal Protection Equip 2,126,720 2,126,720 2,126,720 1,886,865 91,587 148,268
91262 SCBA Upgrade - Fill Station 125,000 125,000 125,000 82,366 - 42,634
91263 Extrication Tools 177,000 177,000 177,000 125,708 9,200 42,093
91264 Fire Hose Replacement 452,570 452,570 452,570 301,045 - 151,525
91271 Fire Boat 968,000 1,008,363 1,008,363 619,808 - 388,555
91272 Old Fire Station 45 Demolition 100,000 24,247 24,247 24,247 - (0)
FD00190001 Fire Station 46 - Beach 6,372,693 6,372,693 6,372,693 135,333 600,070 5,637,290
FD00190002 Fire Station 47 Replacement 4,839,441 4,839,441 4,839,441 706,386 102,099 4,030,957
G1803 Video Teleconferencing Equip 343,557 0 0 - - 0 C
M2005 Fire Training Tower 50,000 50,000 286 50,286 23,837 26,163 286 5
Sub-Total 26,608,686 26,229,739 178,780 26,408,519 12,730,233 2,188,013 11,490,273
Major Street & Sidewalk Maintenance
ENRD180001 Druid Road Trail 3,483,646 3,177,034 3,177,034 3,162,041 - 14,993
ENRD180002 Bridge Maintenance & Improve 7,406,247 7,406,247 7,406,247 351,960 502,651 6,551,637
ENRD180003 Traffic Calming 1,905,031 1,905,031 1,905,031 347,835 - 1,557,196
ENRD180004 Streets and Sidewalks 14,417,793 14,433,024 14,433,024 8,241,889 1,432,926 4,758,209
ENGF180001 Downtown Streetscaping 6,735,405 6,735,405 6,735,405 510,576 82,527 6,142,301
ENGF200001 Redesign Fort Harrison/Myrtle 1,000,000 1,000,000 1,000,000 - - 1,000,000
Sub-Total 34,948,122 34,656,741 0 34,656,741 12,614,302 2,018,104 20,024,336
Intersections
ENRD180005 City-Wide Intersection Improve 2,407,650 2,407,650 2,407,650 866,225 45,892 1,495,533
ENRD180006 Traffic Signal 916,311 966,505 37,930 1,004,435 501,507 296,685 206,243 6
ENRD180007 Traffic Safety Infrastructure 1,136,765 1,136,765 1,136,765 490,585 76,452 569,728
Sub-Total 4,460,726 4,510,920 37,930 4,548,850 1,858,317 419,029 2,271,504
Parking
ENPK180001 Parking Lot Resurfacing 958,476 658,476 658,476 31,609 - 626,867
ENPK180002 Parking Lot Improvement 1,478,802 1,478,802 1,478,802 570,195 9,750 898,857
ENPK180003 Parking Facilities 1,201,348 1,501,348 1,501,348 429,823 449,379 622,146
Sub-Total 3,638,626 3,638,626 0 3,638,626 1,031,627 459,129 2,147,870
Miscellaneous Engineering
ENGF180002 Downtown Intermodal 924,756 924,756 924,756 - - 924,756
ENGF180003 Miscellaneous Engineering 274,146 274,146 274,146 28,287 - 245,860
92842 U.S. 19 Wayfinding Project 1,450,000 1,450,000 1,450,000 215,835 - 1,234,165
ENGF180004 Survey Equipment Replacement 20,788 20,788 20,788 - - 20,788
C2004 Lift Stations - General Gov 850,000 850,000 850,000 - 175,188 674,812
ENGF200003 Memorial Causeway Bridge Light 0 1,600,000 1,600,000 68,200 98,456 1,433,344
Sub-Total 3,519,691 5,119,691 0 5,119,691 312,321 273,644 4,533,726
Land Acquisition
93133 Park Land Acquisition 1,331,351 1,331,351 1,331,351 1,331,119 - 232
Sub-Total 1,331,351 1,331,351 0 1,331,351 1,331,119 0 232
24
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2019 to June 30, 2020
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/19 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Park Development
93203 Carpenter Field-Infras Rep/Imprv 622,817 622,817 622,817 594,247 - 28,570
93205 Spectrum Field Infrast Improve 3,332,272 3,332,272 3,332,272 3,186,776 95,171 50,325
93247 Fitness Equipment Replacement 490,000 490,000 490,000 434,088 - 55,912
93251 Morningside Rec Ctr Replacement 7,189,000 7,189,000 7,189,000 7,151,902 - 37,098
93263 Public Art Maintenance 1,498 1,498 1,498 1,173 - 325
93271 Swimming Pool R&R 1,306,876 1,306,876 1,306,876 1,002,415 - 304,461
93272 Bicycle Paths-Bridges 5,858,833 5,858,833 (363,602)5,495,231 3,813,305 65,587 1,616,339 7
93278 Long Center Infra Repairs 2,158,283 2,158,283 2,158,283 1,744,885 10,338 403,060
93286 Parking Lot/Bike Path Rsr/Imprv 801,618 801,618 801,618 610,327 - 191,291
93602 Sp Events Equip Rep & Rplcmnt 330,000 330,000 330,000 323,389 - 6,611
93604 Brdwlks & Docks Rep & Rplcmnt 605,000 605,000 605,000 576,152 - 28,848
A1901 Miscellaneous Minor Public Art 112,785 112,785 112,785 20,570 1,000 91,215
93612 McMullen Tennis Complex 878,103 878,103 878,103 867,467 - 10,636
93618 Miscellaneous Park & Rec Contract 315,000 315,000 130,000 445,000 285,819 1,361 157,820 8
93620 Sports Field Lighting 565,000 565,000 10,362 575,362 207,680 13,876 353,806 9
ENGF180007 Phillip Jones Park Renovations 224,726 224,726 224,726 18,050 2,151 204,525
93633 Pier 60 Pk & Bchwlk Rep & Improv 1,139,377 1,139,377 1,139,377 963,534 850 174,994
93634 Concrete Sidewalk & Pad Repair 368,176 368,176 368,176 288,162 704 79,310
93635 Park Amenity Purch & Rplcmnt 1,047,800 1,047,800 1,047,800 705,646 - 342,154
93636 Tennis Court Resurfacing 830,310 830,310 830,310 463,779 8,541 357,990
93637 Playground & Fitness Purch & Rplc 998,599 998,599 998,599 651,347 147,051 200,201
93638 Fencing Replacement Program 809,664 809,664 809,664 680,546 - 129,118
93639 Marina Dist Brdwalk & Entry Node 751,930 751,930 751,930 751,929 - 1 C
93642 Phillip-Jones Restroom/Concess 507,944 507,944 507,944 230,883 51,524 225,537
93646 Rest Rm Expan-Barefoot Bch House 480,580 480,580 40,370 520,950 289,637 7,500 223,813 10
93648 Moccasin Lake Park Master Plan 1,182,432 1,182,432 1,182,432 1,114,509 4,892 63,031
93650 Crest Lake Park Improvement 7,500,000 7,500,000 7,500,000 2,258,255 5,164,309 77,435
93652 Countryside Plex Restroom/Conces 4,099,500 4,099,500 4,099,500 3,113,126 928,939 57,435
93654 Recreation Centers Infras Repairs 520,000 520,000 520,000 219,306 13,318 287,376
93656 Jack Russell Demo/Refurb 499,575 499,575 499,575 499,575 - (0)
93665 Youth Sports Field Renovations 46,297 46,297 (46,297)(0)- - (0)11
93667 Del Oro Park Renovations 450,000 450,000 450,000 - - 450,000
93668 Showmaster Portable Stage 200,000 200,000 200,000 142,743 - 57,257
93672 Clw Bch Infrast Repairs & Improve 388,060 388,060 (40,370)347,690 332,136 6,420 9,134 12
93673 Jack Russell Stadium Improve 1,289,066 1,289,066 1,289,066 1,051,671 4,579 232,816
C1902 Long Center Parking Improve 550,000 550,000 550,000 - - 550,000
C1903 Phillies Entrance Sign 150,000 150,000 150,000 - - 150,000
C1904 Ruth Eckerd Hall 8,500,000 8,500,000 8,500,000 6,500,000 - 2,000,000
C2001 Athletic Flds & Fac Reno/Improve 2,500,000 2,500,000 2,500,000 - - 2,500,000
C2002 Ed Wright Park Renovations 750,000 750,000 750,000 - - 750,000
ENGF200002 Beach Guard Admin Building 30,000 30,000 30,000 30,000 - 0
L1901 P&R Vehicle and Equip Additions 245,110 245,110 245,110 245,110 0 0
M1901 Countryside Sports Complex Reno 100,000 100,000 100,000 - - 100,000
M1915 Belmont Park Revitalization 130,000 336,612 46,297 382,909 - - 382,909 13
M2002 Environ Park Remediate & Protect 50,000 50,000 50,000 - - 50,000
M2006 Right of Way Tree Mgt Prog 250,000 250,000 250,000 - - 250,000
PRAF180001 Eddie Moore Softball Plex Reno 790,000 790,000 (10,362)779,638 779,638 - 0 14
Sub-Total 61,946,231 62,152,843 (233,602)61,919,241 42,149,775 6,528,111 13,241,355
Marine Facilities
93403 Beach Guard Facility Maint 348,292 348,292 348,292 348,292 - 0 C
ENGF190002 Beach Guard Tower 158,239 158,239 158,239 50,543 - 107,696
93410 Clwr Harbor Marina Maint 260,000 260,000 260,000 215,234 25,686 19,080
ENGF180006 City-wide Docks and Seawall 1,986,739 1,986,739 1,986,739 1,189,575 130,587 666,578
93415 Waterway Maintenance 510,000 510,000 510,000 340,790 38,815 130,395
93418 Utilities Services Replacement 412,714 412,714 412,714 170,456 - 242,258
93420 Fuel System R & R 142,752 142,752 142,752 137,385 - 5,367
93422 Dredging of City Waterways 1,046,204 1,046,204 1,046,204 483,487 - 562,717
ENGF180014 Seminole Boat Launch Improve 6,752,000 6,752,000 6,752,000 3,283,249 964,869 2,503,882
93499 Pier 60/Sailing Center Maint 481,952 481,952 481,952 331,858 4,045 146,049
C1905 Beach Marina Upgrade 500,000 500,000 500,000 6,680 - 493,320
C1906 Clw Harbor Marina Repl & Up 206,000 206,000 206,000 - - 206,000
M1902 Marine Fac Maint Dock R&R 314,970 314,970 314,970 129,678 19,147 166,145
Sub-Total 13,119,862 13,119,862 0 13,119,862 6,687,226 1,183,150 5,249,486
25
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2019 to June 30, 2020
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/19 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Airpark
94817 Airpark Maintenance & Repair 244,000 244,000 244,000 208,744 - 35,256
94886 Clw Airpark Masterplan Update 110,000 110,000 110,000 109,325 - 675
94894 Ground Support Equip Upgrade 100,000 100,000 100,000 54,560 - 45,440
G1901 Replace Hangar C 1,200,000 1,200,000 5,000 1,205,000 43,827 1,142,284 18,889 15
G1908 Clw Airpark FDOT Security Grant 75,000 75,000 5,000 80,000 64,109 10,891 5,000 16
G2009 Ground Support Equip Replace 0 19,467 19,467 19,466 - 1
G2012 Clw Airpark Vehicle Replace 0 32,018 32,018 - - 32,018
Sub-Total 1,729,000 1,780,485 10,000 1,790,485 500,032 1,153,175 137,278
Libraries
93527 Books & Other Lib Materials 7,696,601 7,696,601 7,696,601 7,605,352 - 91,249
93530 Consolidated Eastside/SPC Libr 6,250,000 6,250,000 6,250,000 5,295,761 - 954,239
93532 Libr Maker Space Maint. & Up 257,560 257,560 257,560 129,401 51,193 76,966
93534 Library FF&E Repair & Replace 335,000 335,000 335,000 132,651 2,546 199,802
93535 Countryside Library Demolition 75,000 75,000 75,000 - - 75,000
Sub-Total 14,614,161 14,614,161 0 14,614,161 13,163,165 53,740 1,397,256
Garage
94233 Motorized Equip-Cash II 2,081,156 2,081,156 2,081,156 2,002,893 - 78,263
94238 Police Vehicles 3,319,686 3,319,686 3,319,686 2,939,891 355,002 24,793
94241 Motorized Equip Replace - L/P 38,808,946 38,807,265 38,807,265 38,807,265 - 0 C
94246 Fleet Management & Mapping 710,000 710,000 710,000 464,980 - 245,020
94627 Misc Budgetary Vehicle Addition 167,799 191,617 191,617 183,449 - 8,168
C1901 Beach Radio Tower 852,370 852,370 852,370 - - 852,370
GSFL180001 Fleet Facility R&R 269,520 269,520 269,520 11,747 - 257,773
GSFL180002 P25 Radio Equipment & Infrast 2,200,000 2,200,000 (2,143,104)56,896 56,896 - 0 C 17
L1910 Motorized Equipment Replace 8,732,446 8,734,127 8,734,127 4,741,311 2,586,014 1,406,802
L1911 Off Cycle Equipment Replace 200,000 200,000 35,227 235,227 97,184 108,360 29,683 18
M2010 P25 Radio Equipment & Infrast 0 0 443,104 443,104 - - 443,104 19
Sub-Total 57,341,923 57,365,741 (1,664,773) 55,700,967 49,305,615 3,049,376 3,345,976
Maintenance of Buildings
C1907 City Hall Hardening 100,000 100,000 100,000 - - 100,000
C1909 City Hall Move 383,085 383,085 383,085 380,569 2,000 516
ENGF180012 Public Works Complex 1,615,664 1,615,664 1,615,664 1,926 - 1,613,738
GSBM180001 Air Cond Replace-City Wide 754,436 754,436 754,436 644,417 12,000 98,019
GSBM180002 Flooring for Facilities 1,127,837 1,127,837 1,127,837 563,745 2,005 562,087
GSBM180003 Roof Repair and Replacement 1,545,409 1,545,409 1,545,409 892,327 - 653,083
GSBM180004 Painting of Facilities 592,923 592,923 592,923 82,205 - 510,718
GSBM180005 Fencing of Facilities 143,170 143,170 143,170 73,199 - 69,970
GSBM180006 Light Replacement & Repair 378,197 378,197 378,197 266,322 - 111,874
GSBM180007 Elevator Refurbish/Modern 560,576 560,576 560,576 11,118 - 549,458
GSBM180008 B&M Vehicle & Equipment 1,318,377 1,318,377 1,318,377 638,008 680,370
GSBM180009 New A/C Chiller System 4,350,000 4,350,000 4,350,000 1,754,178 28,483 2,567,339
GSBM180010 General Services R&R 325,000 325,000 325,000 236,099 - 88,901
GSBM180011 Generator Maintenance 550,000 550,000 550,000 - - 550,000
GSBM180012 General Faci Bldg Major Reno 1,935,242 1,935,242 1,935,242 130,775 - 1,804,467
L1902 B&M Vehicle & Equipment 65,000 65,000 65,000 - 35,046 29,955
Sub-Total 15,744,916 15,744,916 0 15,744,916 5,674,887 79,534 9,990,495
Miscellaneous
94729 City-wide Connect Infra 3,923,089 3,923,089 3,923,089 3,563,960 - 359,129
94736 Geographic Information Sys 1,160,997 1,160,997 1,160,997 954,455 - 206,542
ENGF180010 Pollutant Storage Tank 379,408 379,408 379,408 43,380 - 336,028
ENGF180011 Environmental Assmt & Clean-up 663,636 663,636 663,636 79,754 2,536 581,346
L1908 Network Infra & Server R&R 1,343,191 1,343,191 1,343,191 1,100,568 82,644 159,979
M1912 Network Infra & Server Upgrade 121,048 148,226 148,226 52,941 - 95,285
L1907 IT Disaster Recovery 205,396 205,396 205,396 57,869 - 147,527
M1911 IT Disaster Recovery Equipment 100,000 100,000 100,000 - - 100,000
L1906 Telecommunications Upgrade 519,047 519,047 519,047 - - 519,047
94828 Financial Systems Upgrades 4,058,165 4,058,165 4,058,165 2,528,512 242,724 1,286,930
94829 CIS Upgrades / Replacement 1,097,376 1,097,376 1,097,376 428,583 - 668,793
94830 MS Licensing / Upgrades 1,100,000 1,100,000 1,100,000 842,601 16,201 241,198
94833 Computer Monitors 409,828 409,828 409,828 392,266 - 17,562
94850 Backfile Conversion of Records 500,000 500,000 500,000 187,660 - 312,340
94857 Accela Permit & Code Enforce 300,000 300,000 300,000 208,145 - 91,855
94861 Library Technology 1,450,000 1,450,000 1,450,000 1,307,169 - 142,831
94873 Citywide Camera System 285,000 285,000 285,000 118,298 46,945 119,757
94874 City Enterprise Timekeep Sys 310,000 310,000 310,000 182,082 5,620 122,298
26
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2019 to June 30, 2020
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/19 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Miscellaneous (continued)
94880 Granicus Agenda Mgt Sys 160,000 160,000 160,000 41,136 - 118,864
94883 Business Proc Review & Improve 650,000 650,000 650,000 275,738 369 373,893
94888 City EOC & Disaster Recovery Fac 3,360,000 3,360,000 3,360,000 2,767,870 227,535 364,595
94890 Enterprise Adv Audio Video R&R 1,063,000 472,822 472,822 472,822 - 0
ENGF180013 Imagine Clearwater 13,723,329 12,241,322 12,241,322 5,887,660 3,223,535 3,130,127
C2006 ADA Transition Plan 300,000 300,000 300,000 - - 300,000
M1914 Sustainability Initiatives 100,000 200,000 200,000 - - 200,000
M2007 City EOC & Disaster Recover R&R 50,000 50,000 50,000 - - 50,000
C2007 Citywide Audio/Visual Solutions 0 115,053 115,053 - - 115,053
Sub-Total 37,332,510 35,502,556 - 35,502,556 21,493,470 3,848,108 10,160,978
UTILITIES
Stormwater Utility
ENST180001 Stormwater System Improve 10,301,097 10,316,090 10,316,090 2,040,907 217,154 8,058,029
ENST180002 Allen's Creek Improvement 2,816,271 2,816,271 2,816,271 1,525,528 1,150,982 139,760
ENST180003 Stormwater System Expansion 1,815,576 1,815,576 1,815,576 - - 1,815,576
ENST180004 Stevenson Creek 4,105,686 4,105,686 4,105,686 1,900 38,958 4,064,828
ENST180005 Coastal Basin Projects 3,868,285 4,629,418 4,629,418 849,018 1,054,565 2,725,835
ENST180006 Alligator Creek Watershed Proj 5,263,132 5,263,132 5,263,132 390,072 44,267 4,828,793
ENST180008 Hillcrest Bypass Culvert 4,096,167 4,096,167 4,096,167 3,330,702 446,181 319,284
ENST180009 East Gateway Improvements 3,519,273 2,758,140 2,758,140 2,758,140 - (0)
ENST180010 Lower Spring Branch Improve 2,320,000 2,320,000 2,320,000 155,848 153,196 2,010,956
C1908 Stormwater Vehicles & Equip 2,875,500 2,875,500 2,875,500 2,549,962 - 325,538
Sub-Total 40,980,986 40,995,979 0 40,995,979 13,602,078 3,105,303 24,288,598
Water System
96721 System R & R - Maintenance 4,035,686 4,035,686 4,035,686 2,606,679 81,279 1,347,728
96722 Line Relocation - Maintenance 8,017,305 8,041,545 8,041,545 2,931,868 564,297 4,545,380
96739 Reclaimed Water Dist Sys 46,686,453 46,686,453 46,686,453 46,046,437 411,198 228,818
96740 Water Supply/Treatment 2,626,926 2,626,926 2,626,926 2,626,926 - 0
96742 Line Relocation-Capitalized 7,998,570 7,998,570 7,998,570 6,628,313 - 1,370,257
96744 System Expansion 3,343,743 3,343,743 3,343,743 3,060,635 - 283,108
96764 RO Plant Exp Res #1 14,659,408 14,706,215 14,706,215 12,846,459 5,779 1,853,978
M1908 RO Plant Exp Res #1 R&R 1,000,000 1,000,000 1,000,000 - 39,185 960,815
96767 RO Plant at Res #2 43,092,939 43,095,439 43,095,439 41,434,004 1,206,798 454,638
M1909 RO Plant at Res #2 R&R 1,050,000 1,050,000 1,050,000 - - 1,050,000
96773 Groundwater Replenishm Fac 20,900,118 20,900,118 20,900,118 5,902,487 - 14,997,631
96782 RO Plant @WTP #3 1,510,000 1,599,594 1,599,594 218,585 - 1,381,009
96783 Water Sys Upgrades/Improve 3,849,000 3,849,000 3,849,000 953,987 205,214 2,689,799
96784 Reclaim Water Distrib Sys R&R 2,094,584 2,095,253 2,095,253 417,194 261,454 1,416,605
96785 Feasibility Studies/Evalu - Water 3,655,000 3,655,000 3,655,000 1,736,486 753,064 1,165,451
96786 Devices/Equipments - Water 600,000 600,000 600,000 - - 600,000
L1905 Vehicle & Equipment - Water 146,000 125,212 125,212 125,212 - 0
Sub-Total 165,265,732 165,408,754 0 165,408,754 127,535,272 3,528,267 34,345,215
Sewer System
96212 Sanitary Sewer Upgrades/Impr 14,004,551 14,004,551 14,004,551 6,309,270 3,961,181 3,734,100
96213 Marshall Street Upgrades/Impr 7,294,299 7,294,299 7,294,299 3,615,457 1,656,179 2,022,663
M1905 Marshall Street Plant R&R 2,900,000 2,900,000 2,900,000 46,615 12,729 2,840,657
96214 East Plant Upgrades/Improve 2,700,000 2,700,000 2,700,000 320,494 104,983 2,274,523
M1907 East Plant R&R 2,570,000 2,570,000 2,570,000 - 131,580 2,438,420
96215 N.E. Plant Upgrades/Improve 17,042,600 17,042,600 17,042,600 1,431,834 233,024 15,377,742
M1906 Northeast Plant R&R 1,219,313 1,219,313 1,219,313 233,634 - 985,679
96216 Laboratory Upgrade/Improve 1,155,079 1,155,079 1,155,079 12,168 2,690 1,140,222
96217 Pump Station R&R 1,950,192 1,950,192 1,950,192 507,334 - 1,442,858
96219 Devices/Equip Sewer Division 446,274 446,274 (145,377)300,897 300,898 - (0)20
96630 Sanitary Sewer Extension 15,778,410 15,778,410 15,778,410 13,631,051 241,172 1,906,187
96634 Sanitary Sewer Relocation 6,477,352 6,501,337 6,501,337 4,688,513 25,977 1,786,848
96645 Laboratory Upgrade & R&R 1,803,627 1,803,627 1,803,627 1,783,627 - 20,000
96654 Facilities Upgrade & Improve 15,646,911 15,646,911 15,646,911 14,263,002 258,998 1,124,911
96664 Water Pollution Control R & R 28,375,864 28,375,864 28,375,864 16,941,586 1,058,165 10,376,113
96665 Sanitary Sewer R&R 41,827,082 41,828,082 145,377 41,973,459 29,190,520 7,766,159 5,016,780 21
96686 Pump Station Replacement 6,832,682 6,832,682 6,832,682 4,411,149 542,999 1,878,534
L1903 Generators - Sewer Fund 420,000 404,250 404,250 404,250 - 0
L1904 Vehicle & Equip-Sewer 551,000 498,701 498,701 498,701 - 0
M1910 Water Treatment Plant #3 R&R 318,851 318,851 318,851 - - 318,851
M2008 Vehicle and Equip-Sewer 26,000 26,000 26,000 25,245 - 755
Sub-Total 169,340,086 169,297,022 0 169,297,022 98,615,347 15,995,835 54,685,840
27
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1, 2019 to June 30, 2020
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/19 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Gas System
96358 Environmental Remediation 2,384,794 2,134,794 2,134,794 1,769,810 39,124 325,860
96365 Line Relocation-Pinellas Maint 756,106 756,106 756,106 516,773 71,382 167,952
96367 Gas Meter Change Out-Pinellas 3,863,000 3,863,000 3,863,000 3,798,254 - 64,746
96374 Line Relocation-Pinellas Capital 2,432,890 2,433,500 2,433,500 2,366,309 14,640 52,551
96376 Line Relocation - Pasco Maint 283,593 283,593 283,593 142,810 - 140,783
96377 Pinellas New Main / Serv Lines 33,051,118 33,310,791 33,310,791 32,731,037 - 579,754
96378 Pasco New Mains / Serv Lines 20,364,858 20,376,741 20,376,741 19,067,850 114,302 1,194,589
96379 Pasco Gas Meter Change Out 892,821 892,821 892,821 792,581 - 100,240
96381 Line Reloc-Pasco-Capitalized 887,386 909,151 909,151 834,256 39,622 35,273
96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 992,000 856,268 - 135,732
96384 Gas System - Pinellas Building 28,855,055 28,857,855 28,857,855 24,112,457 2,125,032 2,620,366
96385 Gas Main Extensions 1,557,845 1,557,845 250,000 1,807,845 1,467,355 - 340,490 22
96386 Expanded Energy Conservation 11,591,479 11,609,835 11,609,835 10,470,908 - 1,138,927
96387 Natural Gas Vehicle 5,731,069 6,524,584 6,524,584 4,659,771 129,536 1,735,277
96389 Future IMS Software & Hardware 450,000 450,000 450,000 354,293 - 95,707
96390 Gas Vehicle Additions 473,294 473,294 473,294 428,294 45,000 (0)
96391 Gas System Pasco Building 700,000 200,000 200,000 - - 200,000
96392 Gas Equipment Additions 189,278 189,278 189,278 189,278 - 0
M1904 Pinellas Building Equip R&R 400,000 400,000 400,000 - - 400,000
Sub-Total 115,856,586 116,215,188 250,000 116,465,188 104,558,302 2,578,638 9,328,247
Solid Waste
96426 Facility R & R 2,777,608 2,777,608 2,777,608 1,761,549 - 1,016,059
96443 Res Container Acquisition-II 2,101,741 2,101,741 2,101,741 1,535,205 - 566,536
96444 Comm Container Acquisition-II 4,380,020 4,195,420 4,195,420 3,582,408 - 613,012
96445 Solar Trash & Recycling Kiosks 314,414 314,414 314,414 239,182 - 75,232
SRTS180001 S.W.Transfer Station Rebuild 19,650,130 19,650,130 19,650,130 18,131,867 917,869 600,395
96448 Solid Waste CNG Station 150,000 150,000 150,000 - - 150,000
96449 Solid Waste Truck Wash Fac 555,500 555,500 555,500 - - 555,500
C2005/L2005 Underground Refuse Program 0 1,570,090 1,570,090 101,658 1,274,745 193,687
Sub-Total 29,929,413 31,314,903 0 31,314,903 25,351,869 2,192,614 3,770,420
Utility Miscellaneous
96523 Pub Utilities Adm Bldg R&R 858,828 858,828 858,828 738,818 - 120,009
96526 Public Utility Admin Building 804,306 804,306 804,306 - - 804,306
Sub-Total 1,663,134 1,663,134 0 1,663,134 738,818 0 924,315
Recycling
96804 Recycling Carts/Dumpsters 1,306,650 1,306,650 1,306,650 850,072 - 456,578
96805 Recycling Expan/Particip/R&R 1,321,525 1,321,525 1,321,525 1,184,376 - 137,149
96811 Purchase of Transfer Tractors 408,000 408,000 408,000 395,983 - 12,017
SR00180003 Processing Ctr Building Replace 3,862,633 3,862,633 3,862,633 4,025 - 3,858,607
Sub-Total 6,898,808 6,898,808 0 6,898,808 2,434,456 0 4,464,352
TOTAL ALL PROJECTS 808,795,246 810,086,115 (1,421,666) 808,664,449 542,267,680 49,874,998 216,521,771
28
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2019 - June 30, 2020
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
General Government Programs
Lien Foreclosure Program
1 M1913 43,578
To record a budget increase of $43,578.39 in fine revenues to
bring the budget in line with actual receipts.43,578
General Government
Totals:43,578 - 43,578
Public Safety Programs
Foreclosure Registry - Nuisance Abatement
2 98609 6,700
To record a budget increase of $6,700.00 which represents
foreclosure registry fees collected to date to bring the budget in
line with actual receipts.6,700
Hurricane Irma
3 98610 82,749
To record a budget increase of $82,748.51 in federal and state
Irma reimbursements to bring the budget in line with actual
receipts.82,749
Police Extra Duty
4 99215 202,642 (9,485)
To record a budget increase of $202,642.00 in police service
revenue to bring the budget in line with actual receipts.
To record a transfer of $9,485.00 in police service revenue to
program 99350,Vehicle Replacement representing revenue
collected for vehicle usage on extra duty jobs. 193,157
Police Education Fund
5 99317 5,895
To record a budget increase of $5,894.98 in police education fine
revenue which will bring the budget in line with actual receipts.5,895
Investigative Cost Recovery
6 99329 46,716 (181,526)
To record a budget increase of $16,279.92 in federal grant
revenues;and an increase of $30,435.73 in fines,forfeitures and
penalties revenue which will bring the budget in line with actual
receipts.
Amendments also,include a transfer of $181,526.00 in fines,
forfeitures and penalties revenue to new project P2001,Police
Boat Replacement as approved by Council on August 20, 2020.(134,810)
Florida Contraband Forfeiture Fund
7 99330 151,104
To record a budget increase of $151,104.11 fines,forfeitures and
penalties revenue which will bring the budget in line with actual
receipts.151,104
29
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2019 - June 30, 2020
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs (continued)
Vehicle Replacement
8 99350 - 9,485
To record a transfer of $9,485.00 in police services revenue from
99215,Police Extra Duty.This represents revenue collected for
vehicle usage on extra duty jobs. 9,485
Crime Prevention Program
9 99364 30,000
To record a budget increase of $30,00.00 in donation revenues
from Johnson-Lancaster and Associates and Pinch-a-Penny.This
will bring the budget in line with actual receipts.30,000
Federal Forfeiture Sharing
10 99387 - (175,306)
To record a budget transfer of $175,306.00 in governmental
revenue to new project P2002,Police Body Worn Camera
Program as approved by Council on August 6, 2020.(175,306)
Police Boat Replacement - New Program
11 P2001 - 181,526
To establish the program and record a transfer of $181,526.00 in
fines,forfeitures and penalties revenue from 99329,Investigative
Cost Recovery as approved by Council on August 20, 2020. 181,526
Police Body Worn Camera Program - New Program
12 P2002 170,857 175,306
To establish the program and record a transfer of $175,306.00
governmental revenue from 99387,Federal Forfeiture Sharing,
and $170,857.00 of General Fund revenues as approved by
Council on August 6, 2020.346,163
Public Safety Program
Totals:696,662 - 696,662
Physical Environment Programs
Tree Replacement Program
13 99970 5,040
To record a budget increase of $5,040.00 in fines,forfeiture and
penalties revenue to bring the budget in line with actual receipts.5,040
Physical Environment Programs Program:
Totals:5,040 - 5,040
30
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2019 - June 30, 2020
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Economic Environment Programs
Public Facilities 2020
14 G2004 (22,467)
To record a budget transfer of $22,467.00 in Community
Development Block Grant (CDBG)revenue to G2101 Public
Facilities 2021.(22,467)
Economic Development 2020
15 G2005 - (128,039)
To record a budget transfer of $128,039.00 in Community
Development Block Grant (CDBG)revenue to G2102 Economic
Development 2021.(128,039)
Infill Housing 2020 - CLOSE PROGRAM
16 G2007 - (86,154)
To record a budget transfer of $86,154.00 in Community
Development Block Grant (CDBG)revenue to G2104 Infill Housing
2021.(86,154)
Back-to-Business Grant Program
17 G2011 50,000 -
To record a budget increase of $50,000 in reimbursements from
the DDB to assist with the City's grant program.This will bring the
budget in line with actual revenue.50,000
Public Facilities 2021
18 G2101 22,467
To record a budget transfer of $22,467.00 in Community
Development Block Grant (CDBG)revenue from G2004,Public
Facilities 2020.22,467
Economic Development 2021
19 G2102 - 128,039
To record a budget transfer of $128,039.00 in Community
Development Block Grant (CDBG)revenue from G2005,Economic
Development 2020.128,039
Infill Housing 2021
20 G2104 - 86,154
To record a budget transfer of 86,154.00 in Community
Development Bock Grant (CDBG)revenue from G2007,Infill
Housing 2020.86,154
Economic Environment Program
Totals:50,000 - 50,000
31
Special Program Fund
Third Quarter
Budget Amendments
October 1, 2019 - June 30, 2020
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Culture and Recreation Programs
Library Special Account
21 99910 9,500
To record a budget increase of $9,500 in donation revenue to
bring the budget in line with actual receipts.9,500
Special Events
22 PRSE190001 25,000
To record a net budget increase of $25,000.00 in sponsorship
revenue to bring the budget in line with actual receipts.25,000
Culture and Recreation Program
Total:34,500 - 34,500
829,781 - 829,781
Total Budget
Increase/(Decrease):
32
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2018 to June 30, 2019
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description Budget Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
GENERAL GOVERNMENT PROGRAMS
99421 Housing Consulting Service 115,000 115,000 - 115,000 49,334 - 65,666
99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 289,000 - 289,000 149,927 - 139,073
99868 Federal Early Retiree Reinsurance 651,500 651,500 - 651,500 559,222 - 92,279
99925 Peg Access Support 838,261 838,261 - 838,261 836,917 - 1,344
99928 Nagano Sister City Program 266,759 266,759 - 266,759 172,402 7,500 86,857
M1913 Lien Foreclosure Program 255,553 506,290 43,578 549,868 204,434 - 345,434 1
Sub-Total 2,416,073 2,666,809 43,578 2,710,387 1,972,235 7,500 730,653
PUBLIC SAFETY PROGRAMS
98609 Foreclosure Rgstry-Nuesance Abtmnt 97,900 123,800 6,700 130,500 21,513 - 108,988 2
98610 Hurricane Irma 1,511,864 2,532,457 82,749 2,615,205 2,706,118 - (90,913) 3
99215 Police Extra Duty 3,323,638 3,883,459 193,157 4,076,616 3,808,851 - 267,765 4
99241 Human Trafficking Overtime 87,000 87,000 - 87,000 70,954 - 16,046
99279 Police Recruitments 171,010 171,010 - 171,010 66,906 - 104,104
99281 Fed Forfeitures - Treasury 194,515 196,150 - 196,150 120,171 - 75,980
99316 Police Volunteers 153,519 153,519 - 153,519 143,077 - 10,442
99317 Police Education Fund 1,363,042 1,385,885 5,895 1,391,780 1,304,567 - 87,212 5
99329 Investigative Recovery Costs 2,602,600 2,736,772 (134,810) 2,601,962 2,360,576 9,134 232,252 6
99330 FL Contraband Forfeiture Fnd 1,028,533 911,068 151,104 1,062,172 757,538 - 304,634 7
99350 Vehicle Replacement Fund 398,195 457,537 9,485 467,022 252,888 38,878 175,256 8
99356 Safe Neighborhood Program 1,216,702 1,341,846 - 1,341,846 1,174,404 5,447 161,995
99364 Crime Prevention Program 161,284 174,374 30,000 204,374 148,358 12,329 43,688 9
99387 Federal Forfeiture Sharing 2,477,549 2,598,596 (175,306) 2,423,290 1,817,512 33,033 572,745 10
99927 Emergency Operations 4,144,887 4,118,821 - 4,118,821 3,097,803 2,000 1,019,018
99982 EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612
G1802 2017 JAG Grant 46,977 46,977 - 46,977 46,977 - -
G1804 2019 HVE Ped & Bicycle Safety 50,000 49,762 - 49,762 49,762 - 0
G2003 2020 HVE Ped & Bicycle Safety - 80,000 - 80,000 58,128 - 21,872
P1801 School Resource Officers 599,965 1,070,735 - 1,070,735 870,856 - 199,879
D2001 COVID-19 Prep & Response - 200,000 - 200,000 147,103 36,213 16,684
P2001 Police Boat Replacement - - 181,526 181,526 - - 181,526 11
P2002 Police Body Worn Camera Program - - 346,163 346,163 - - 346,163 12
Sub-Total 19,698,880 22,389,468 696,662 23,086,130 19,065,148 137,034 3,883,948
PHYSICAL ENVIRONMENT PROGRAMS
99970 Tree Replacement Project 1,599,914 1,914,539 5,040 1,919,579 922,755 24,509 972,315 13
Sub-Total 1,599,914 1,914,539 5,040 1,919,579 922,755 24,509 972,315
TRANSPORTATION PROGRAMS
98604 2016 Clearwater Ferry 519,120 519,120 - 519,120 519,120 - -
Sub-Total 519,120 519,120 - 519,120 519,120 - -
ECONOMIC ENVIRONMENT PROGRAMS
99538 Affordable Housing Imp Fees 447,612 453,872 - 453,872 453,872 - 0
99729 Joint Hercules Pln & Econ Study 150,000 150,000 - 150,000 - - 150,000
99764 Public Facilities 2018 448,919 443,768 - 443,768 250,534 193,234 -
99767 Infill Housing 2018 74,746 60,899 - 60,899 60,899 - 0
99768 Public Services 2018 106,725 93,985 - 93,985 93,985 - -
99802 Brownfield Revolving Loan 1,206,597 1,216,732 - 1,216,732 420,381 - 796,351
99846 Economic Development - QTI 153,649 153,649 - 153,649 71,591 - 82,058
99871 State Brownfields Redevelopment Acct 165,463 165,463 - 165,463 165,463 - 0 C
99888 ULI Report Implementation 875,000 875,000 - 875,000 875,000 - -
G1902 Public Facilities 2019 332,954 319,253 - 319,253 233,920 85,333 -
G1903 Economic Development 2019 135,000 55,000 - 55,000 55,000 - -
G1904 Program Administration 2019 186,188 165,588 - 165,588 182,988 - (17,400)
G1905 Infill Housing 2019 282,297 162,359 - 162,359 162,359 - 0
G1906 Public Services 2019 111,140 107,243 - 107,243 107,243 - -
G2004 Public Facilities 2020 113,938 252,812 (22,467) 230,345 345 99,000 131,000 14
G2005 Economic Development 2020 188,039 188,039 (128,039) 60,000 13,875 46,125 - 15
G2006 Program Administration 2020 261,309 261,309 - 261,309 111,849 - 149,460
33
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1, 2018 to June 30, 2019
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description Budget Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
ECONOMIC ENVIRONMENT PROGRAMS (continued)
G2007 Infill Housing 2020 86,154 86,154 (86,154) - - - - C 16
G2008 Public Services 2020 114,600 114,603 - 114,603 81,145 33,458 -
M2009 Afford Housing & Comm Development - 290,853 - 290,853 - - 290,853
G2010 CDBG-CV Fund - 623,592 623,592 10,025 - 613,567
G2011 Back to Business Grant Program - 3,500,000 50,000 3,550,000 720,000 - 2,830,000 17
G2101 Public Facilities 2021 - - 22,467 22,467 - 22,467 18
G2102 Economic Development 2021 - - 128,039 128,039 - 128,039 19
G2104 Infill Housing 2021 - - 86,154 86,154 - 86,154 20
Sub-Total 5,440,332 9,740,174 50,000 9,553,514 4,070,474 457,150 5,025,890
HUMAN SERVICES PROGRAMS
98601 Next Steps to Better Nutrition 10,000 10,000 - 10,000 6,544 - 3,456
98606 Senior Citizens Services - EBWP 24,960 24,960 - 24,960 24,960 - -
98607 Senior Citizens Services - Trips 14,000 14,000 - 14,000 10,858 - 3,142
99562 HUD Special Education 30,000 30,000 - 30,000 27,600 - 2,400
99844 United Way 13,580 13,580 - 13,580 10,883 - 2,697
99869 Health Prevention Program 195,269 195,269 - 195,269 176,019 - 19,251
99872 Coordinated Child Care - Ross Norton 2,718,545 3,171,577 - 3,171,577 2,278,681 3,000 889,896
Sub-Total 3,006,354 3,459,386 - 3,459,386 2,535,545 3,000 920,842
CULTURE AND RECREATION PROGRAMS
98608 Clark-Turner Trust (Library)106,077 106,077 - 106,077 - - 106,077
99910 Library Special Account 856,908 880,899 9,500 890,399 841,531 - 48,869 21
G1907 Clearwater for Youth Grants 18,000 18,000 - 18,000 8,278 - 9,722
PRSE190001 Special Events 1,737,345 2,466,950 25,000 2,491,950 2,228,635 18,341 244,975 22
Sub-Total 2,718,330 3,471,926 34,500 3,506,426 3,078,443 18,341 409,642
TOTAL ALL PROJECTS 35,399,003 44,161,423 829,781 44,754,544 32,163,720 647,534 11,943,289
34
City of Clearwater
SPECIAL DEVELOPMENT FUND
THIRD QUARTER
FY 2019/20
Increase/
(Decrease)Description
Revenues
Ad Valorem Taxes 13,865
An increase in ad valorem taxes to bring the budget in
line with actual receipts for the year.
Local Option Gas Tax (140,000)
A decrease in Local Option Gas Tax revenues to bring
the budget in line with anticipated receipts for the
year.
Sales Tax Infrastructure (300,000)
An increase in Sales Tax Infrastructure revenues to
bring the budget in line with anticipated receipts for
the year.
Open Space Fees 261,609
An increase in open space fees to bring the budget in
line with actual receipts for the year.
Recreation Facility Impact Fees 125,950
An increase in recreation facility impact fees to bring
the budget in line with actual receipts for the year.
Recreation Land Impact Fees 744,584
An increase in recreation land impact fees to bring
the budget in line with actual receipts for the year.
Interest Earnings 375,000
An increase in interest earnings to bring the budget in
line with anticipated receipts for the year.
Fee in Lieu of Sidewalks 59,171
An increase in fee in lieu of sidewalks to bring the
budget in line with actual receipts for the year.
1,140,179$ Net Revenue Amendments
Expenditures
No amendments are proposed to Special
Development Fund expenditures at third quarter.
-$ Net Expenditure Amendments
35
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2019 - June 30, 2020
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2019/20 2019/20 2019/20 2019/20 Amendments
Revenues:
Ad Valorem Taxes 3,247,290 3,247,290 3,247,290 3,261,155 13,865
Infrastructure Tax 11,763,080 11,763,080 11,763,080 11,463,080 (300,000)
Interest Earnings 550,000 550,000 550,000 925,000 375,000
Open Space Fees - - - 261,609 261,609
Recreation Facility Impact Fees - - - 125,950 125,950
Recreation Land Impact Fees - - - 744,584 744,584
Fee in Lieu of Sidewalks - - - 59,171 59,171
Multi-Modal Impact Fees 150,000 150,000 150,000 150,000 -
Local Option Gas Tax 1,516,150 1,516,150 1,516,150 1,376,150 (140,000)
Allocation of Assigned Fund Balance 2,057,170 2,057,170 2,057,170 2,057,170 -
19,283,690 19,283,690 19,283,690 20,423,869 1,140,179
Expenditures:
Transfer to Capital Improvement Fund -
Road Millage 3,247,290 3,247,290 3,247,290 3,247,290 -
Infrastructure Tax 13,820,250 13,820,250 13,820,250 13,820,250 -
Multi-Modal Impact fees 140,000 140,000 140,000 140,000 -
Local Option Gas Tax 1,427,120 1,427,120 1,427,120 1,427,120 -
18,634,660 18,634,660 18,634,660 18,634,660 -
SPECIAL DEVELOPMENT FUND
36
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2019 - June 30, 2020
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2019/20 2019/20 2019/20 2019/20 Amendments
Revenues:
CDBG Program Income 764,040 764,040 764,040 764,040 -
Interest Earnings 100,000 143,006 143,006 143,006 -
Intergovernmental Revenue - 1,232,356 2,759,277 2,892,026 132,749
Charges for Service Revenue - 457,913 693,424 927,766 234,342
Judgments, Fines and Forfeit Revenue - 521,356 769,930 1,022,263 252,333
Miscellaneous Revenue - 472,991 996,783 1,036,283 39,500
Transfers from General Fund:- - 3,500,000 3,670,857 170,857
Sister City Program 37,380 37,380 37,380 37,380 -
United Way Campaign Fund 1,500 1,500 1,500 1,500 -
Special Events 349,730 349,730 349,730 349,730 -
Economic Development QTI 13,230 13,230 13,230 13,230 -
Police Recruitments 30,000 30,000 30,000 30,000 -
1,295,880 4,023,502 10,058,301 10,888,081 829,781
Expenditures:
General Government 37,380 94,580 288,116 331,695 43,578
Public Safety 30,000 1,405,779 2,720,588 3,417,250 696,662
Physical Environment - 311,217 314,625 319,665 5,040
Transportation - - - - -
Economic Environment 516,960 824,211 4,816,803 4,866,803 50,000
Human Services 1,500 454,532 454,532 454,532 -
Culture and Recreation 349,730 572,873 1,103,327 1,137,827 34,500
Interfund Transfers 260,310 260,310 260,310 260,310 -
Transfer to Capital Fund - - - - -
1,195,880 3,923,502 9,958,301 10,788,081 829,781
Revenues:
HOME Investment Partnerships 383,980 383,980 383,980 383,980 -
State Housing Initiatives Partnerships 262,000 262,000 262,000 262,000 -
Total - HOME/SHIP Funds 645,980 645,980 645,980 645,980 -
Expenditures:
Economic Environment 551,380 551,380 551,380 551,380 -
Interfund Transfers 94,600 94,600 94,600 94,600 -
Total - HOME/SHIP Programs 645,980 645,980 645,980 645,980 -
SPECIAL PROGRAM FUND
LOCAL HOUSING ASSISTANCE TRUST FUND
37
ADMINISTRATIVE CHANGE ORDERS
Third Quarter Review
FY 2019/20
38
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute
change orders without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based
on the code specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one
change or cumulatively for the same project.
*****
06/08/20 Administrative Change Order #1 – Underground Refuse (19-0003-SW).
This change order increases and adds items to add survey to detect utility
conflicts resulting in a net increase to the contract.
Biltmore Construction Co., Inc. 19,326.00
07/20/20 Administrative Change Order #4 & Final – Hillcrest Avenue Bypass Culvert
(13-0042-EN). This change order decreases, increases, and adds items
and adds 40 calendar days to the contract in accordance with field
conditions to close the contract resulting in a net decrease to the
contract.
Keystone Excavators, Inc. (315,491.66)
07/29/20 Administrative Change Order #1 & Final – 2019 City Seawalls (19-0003-
SW). This change order decreases, increases, and adds items in
accordance with field conditions to close the contract resulting in a net
increase to the contract.
Waterfront Engineering, Inc. 11,690.22
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8232
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: City Manager Verbal
Report
In Control: Council Work Session
Agenda Number: 16.1
SUBJECT/RECOMMENDATION:
Discuss request for permanent closure of the 400 and 500 blocks of Cleveland Street.
SUMMARY:
During the COVID-19 pandemic, the city allowed for restaurants throughout Clearwater to
temporarily expand their operational footprint into the Public Right-of-Way under protocols
generated by the Planning and Development department. Additionally, the City chose to
close two blocks of Cleveland Street, the 400 and 500 blocks, to vehicular traffic to allow
businesses to more effectively expand seating outdoors. These actions were taken
based on the current state of emergency.
The initial closure was seen as a positive by merchants along Cleveland Street and
resulted in the Downtown Clearwater Merchants Association DCMA generating a petition
for the permanent conversion of Cleveland Street into a Pedestrian Plaza.
A permanent street closure can only be approved by the City Council through the public
meeting process after a full understanding of the impacts of closure and appropriate
amendments to the code. In response to the DCMA petition, city staff conducted a
preliminary review to better understand the impacts of permanent closure. A summary of
issues to consider is attached.
Staff has met with the DCMA and both parties agreed that a pilot program would be the
best way to collect information needed to determine the impacts a permanent closure to
all parties involved.
Staff recommends the development of a pilot program to be implemented outside of the
COVID-19 emergency period. The program will require council consideration after it has
been developed.
Page 1 City of Clearwater Printed on 9/27/2020
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275' 8'' 273' 8'' 312' 18'' 400' 8''VCP
267' 8'' 303' 15'' 261' 8'' 259' 8'' 380' 8''VCP258' 8'' 327' 8'' 404' 12''VCP286' 15'' 361' 8''VCP240' 8'' 239' 8'' 238' 8'' 237' 8'' 236' 8'' 270' 15'' 379' 15''VCP335' 8''VCP
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286B9005
286B7000
286B5013
286B9000
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286B5035
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286B7105
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287A1200
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286B7145
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286B5070
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200 SCALESANITARY ATLAS
Disclaimer:
Public information data is furnished by the City of ClearwaterEngineering Department, and must be accepted and usedby the recipient with the understanding that the data receivedwas collected for the purpose of developing a graphicinfrastructure inventory. As such, the City of Clearwater makesno warranties, expressed or implied, concerning the accuracy,completeness, reliability, or suitability of this data for anyother particular use. Furthermore, the City of Clearwater assumes no liability whatsoever associated with the use ormisuse of such data.
²0 200100Feet
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
1 inch = 200 feet
286B295B295A296A286A277B277A278A
NE 1/4 of 16-29-15Updated: 6/24/2020
Path: V:\Atlases\_SANITARY-SEWER\San200.mxd287A
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Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
1 inch = 200 feet
Notice:This map may not incorporate the latest field information. For the most up-to-date depiction of this infrastructure, consult the Cityof Clearwater's GIS Mapping Applications at: http://clearwater/GIS/index.asp
Legend
295B295A 296A286A277B277A278A
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S-T-R:NE 1/4 of 16-29-15
Storm Water Features
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Disclaimer:Public information data is furnished by the City of Clearwater EngineeringDepartment, and must be accepted and used by the recipient with theunderstanding that the data received was collected for the purpose ofdeveloping a graphic infrastructure inventory. As such, the City ofClearwater makes no warranties, expressed or implied, concerning theaccuracy, completeness, reliability, or suitability of this data for anyother particular use. Furthermore, the City of Clearwater assumes noliability whatsoever associated with the use or misuse of such data.
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
Notice:This map may not incorporate the latest field information. For the most up-to-date depiction of this infrastructure, consult the Cityof Clearwater's GIS Mapping Applications at: http://clearwater/GIS/index.asp
Other FeaturesUnincorporatedParcel BoundariesStorm PondBuilding FootprintRailroadStructuresWater Line Casing
Legend:
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NE 1/4 of 16-29-15Updated: 6/23/2020
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Attachment 2
Section 3-909. - Outdoor cafés located within public right(s)-of-way.
A. Applicability. A bar, brewpub, indoor recreation/entertainment facility,
microbrewery, museum, nightclub, restaurant, take-out food
establishment with no indoor seating, or other use which includes the
sale and or consumption of food or drink as determined by the
Community Development Coordinator, may establish an outdoor café.
Outdoor cafés shall be exempt from parking requirements.
1. Outdoor cafés are allowed only in/on:
a. The Downtown District;
b. Those properties located in the Tourist District on Clearwater
Beach; and
c. The east side of that area known as Beach Walk as existing on
the east side of Gulfview Boulevard between the northerly
terminus of Beachwalk south of the Gulfview/Coronado
confluence and the southern terminus of Beach Walk
approximately 330 feet south of Fifth Street and as located within
the Beach Walk District as provided in Beach by Design and
further located in the Open Space/Recreation [OS/R] District on
Clearwater Beach provided the outdoor café is in conjunction
with a permitted restaurant in the adjacent Tourist District.
2. Special provisions of this section apply to outdoor cafés located
within the Cleveland Street Café District.
B. Application process. The community development coordinator shall
review all outdoor cafés as an allowable encroachment into the public
right(s)-of-way subject to compliance with the location, design and
operational requirements below.
C. Location and design requirements.
1. Outdoor cafés are restricted to the sidewalk frontage of the subject
business applying for a permit, except that outdoor cafés located
within the Cleveland Street Café District may extend the linear
distance of any adjacent business frontage, in accordance with the
provisions of Section 3-909.D.10.
2. Outdoor cafés shall be located in a manner that promotes efficient
and direct pedestrian movement:
a. An unobstructed pedestrian path at least five feet wide shall be
maintained at all times.
b. Within the Cleveland Street Café District the pedestrian path
shall be maintained parallel to the abutting business.
c. An unobstructed passage shall be provided to building entrances
which shall include at least two feet of clearance on each side of
all entrances.
d. The community development coordinator may require a wider
pedestrian path than established above, and/or that the
pedestrian path is delineated by those means set forth in
subsection 7, below.
e. Failure to comply with any of the above requirements may result
in the revocation of the outdoor café permit pursuant to Section
3-909.E.4.
3. All furnishings shall be of good design and made of quality
materials.
4. No tables, chairs or any other furnishing or item shall be chained or
attached to any building, sidewalk, tree, post, sign or other fixture.
5. No furniture shall be permitted within the sight visibility triangle as
required by the Community Development Code. Furniture shall not
be placed within four feet of bus stops, telephone booths, fire
hydrants, or counter service windows or within two feet of any
entrances and/or exits.
6. Outdoor cafes pursuant to Section 3-909.A.1.c, above, are restricted
to sidewalk frontage of the subject business applying for a permit
and may extend no more than 25 feet from the façade of the subject
business. Under no circumstances may any portion of an outdoor
café extend into or obstruct any portion of the main pedestrian
thoroughfare (promenade) of Beach Walk.
7. The perimeter of outdoor cafés may be defined through the use of
self-supporting fencing, landscape planters, or other such devices
and methods as presented to and approved by the City.
8. Any area in which an outdoor café is permitted shall be clearly
delineated on a drawing accurately depicting the area and specifically
delineating where alcohol beverage sales are intended to occur. Such
a drawing shall be submitted to and approved by the City as part of a
Level One approval.
D. Operational requirements.
1. All furnishings shall be maintained by the outdoor café operator in a
clean and attractive appearance and shall be in good repair at all
times.
2. No amplified music shall be allowed.
3. No food storage or preparation shall be allowed within the right(s)-
of-way.
4. The hours of operation of an outdoor café shall coincide with those
of the associated business.
5. The outdoor café operator is responsible for repair of any damage
to the right(s)-of-way caused by the restaurant or its patrons.
6. By use of any permit granted hereunder, the outdoor café operator
agrees to indemnify, defend, save and hold harmless the city, its
officers, agents and employees from any and all claims, liability,
lawsuits, damages and causes of action which may arise out of the
use of the public right(s)-of-way. The outdoor café operator shall
enter into a written agreement with the city to evidence this
indemnification. Such agreement must have the written approval of
the city attorney prior to issuance of permit.
7. The outdoor café operator shall show evidence of:
a. Comprehensive general liability insurance on an "occurrence"
basis in an amount not less than $1,000,000 combined single limit
bodily injury liability and property damage liability. The city is to
be specifically included as an additional insured on the policy.
b. Workers' Compensation insurance applicable to its employees, if
any, for statutory coverage limits in compliance with Florida laws,
including employers' liability which meets all state and federal
laws.
8. The outdoor café operator shall provide the city with the
certificate(s) of insurance evidencing required coverages. Current
certified copies of such required coverages shall be provided to the
city when specifically requested in writing.
9. All policies of insurance must be endorsed to provide the city with
30 days notice of cancellation or restriction.
10. For outdoor cafés located within the Cleveland Street Café District
that intend to use the public right(s)-of-way in front of an adjacent
business, the applicant must submit a notarized statement from the
adjacent property owner(s) indicating consent to use the right(s)-of-
way in front of their business as an outdoor café.
11. As necessitated by right(s)-of-way repairs, the city may require the
temporary removal of outdoor cafés and all related furnishings. The
outdoor café operator shall be responsible for removing all
furnishings at least 24 hours prior to the date identified in writing by
the city. The city shall not be responsible for any costs associated
with the removal or the return and installation of any such
furnishings.
12. The city may cause the immediate removal or relocation of all or
any part of the outdoor café in emergency situations. The city, its
officers, agents and employees shall not be responsible for any
damages or loss of furnishings used in association with an outdoor
café relocated during emergency situations and shall not be
responsible for any costs associated with the removal or the return
and installation of any such furnishings.
13. The city shall have the authority to secure or remove any
furnishing(s) associated with the outdoor café if necessary in the
interest of public safety.
14. Alcoholic beverages may be served in conjunction with any lawfully
permitted outdoor café provided the business to which the outdoor
café is accessory is in possession of all required licenses.
E. Revocation of permit. Upon revocation of a permit, the community
development coordinator shall give written notice of such action by
certified mail, return receipt requested, to the permittee at the address
listed on the application, stating the reason(s) for revocation. The
revocation shall become effective 15 days following mailing of the notice
if not appealed as provided in section 4-501A. The community
development coordinator may revoke a permit for any outdoor café if it
is found that:
1. Any necessary business or health permit has been suspended or
revoked; or
2. Changing conditions of pedestrian or vehicular traffic cause
congestion necessitating the removal of the outdoor café. Such
decision shall be based upon findings of the community development
coordinator, after consulting with the city engineer, that the existing
conditions represent a danger to the health, safety or general welfare
of the public and cannot be resolved through modification to the
outdoor café layout; or
3. The outdoor café operator fails to comply with one or more
requirements of the permit.
4. The outdoor café is deemed to be a threat to public safety, in which
case the permit may be revoked immediately without notice or
compliance with the requirements described above.
5. The outdoor café is deemed by the city to not be in the city's or the
public's best interest, no longer meets the purpose and/or intent of
the zoning district or any applicable overlay/special area plan and/or
is simply no longer a desired use/activity.
(Ord. No. 8042-09, § 3, 6-4-09; Ord. No. 8331-12, § 1, 7-19-12; Ord. No.
8810-16, § 13, 1-21-16; Ord. No. 8931-16, § 14, 9-1-16; Ord. No. 9149-18, §
5, 8-2-18)
Summary
City staff has identified a list of items for consideration by City Council in
their discussion about the conversion of two blocks of Cleveland Street to a
pedestrian plaza.
Background
In the past, closures have been through a special event permitting process.
During the COVID-19 pandemic, the city allowed for restaurants throughout
Clearwater to temporarily expand their operational footprint into the Public
Right-of-Way under protocols generated by the Planning and Development
department. Additionally, the City chose to close two blocks of Cleveland
Street, the 400 and 500 blocks, to vehicular traffic to allow businesses to
more effectively expand seating outdoors. These actions were taken based
on the current state of emergency.
The initial closure was seen as a positive by merchants along Cleveland
Street and resulted in the Downtown Clearwater Merchants Association
generating a petition for the permanent conversion of Cleveland Street into
a Pedestrian Plaza.
A permanent street closure can only be approved by the City Council
through the public meeting process after a full understanding of the impacts
of closure and appropriate amendments to the code. In response to the
DCMA petition, city staff conducted a preliminary review to better
understand the impacts of permanent closure. A summary of issues to
consider is below:
Considerations
Security and Emergency Access
Providing measures that can effectively mitigate vehicles intentionally or
unintentionally entering the designated pedestrian area while still providing
the ability for emergency personnel to access the area within acceptable
response times.
Access to emergency infrastructure, such as fire hydrants, within the
pedestrian areas is an equally important factor. During the temporary
closure access was provided by not allowing placement of tables and chairs
in the southern lane of Cleveland Street on both blocks, so that emergency
services can use that lane to access the area as quickly as possible. As we
discuss the possibility of a permanent closure, a key component is the fire
code’s requirement to have accessibility to fire infrastructure within 50 feet
of a buildings access point. Failing to meet this requirement would result in
buildings which not accessible being required to meet bring their buildings
up to fire sprinkler protection standards. For some older buildings this could
result in a significant expense for property owners and/or tenants.
Additionally, ensuring the required pedestrian clearance and walkaways are
properly followed are very important. Experience along Clearwater Beach
has shown the importance of visibility and clearance.
Finally, blocking off Waterson Ave at Cleveland Street will effectively turn
Waterson into a one-way roadway south of Hendricks Street. Due to the
amount of right of way at the Waterson/Cleveland intersection, there is no
ability to place a turnaround for fire and solid waste vehicles. After
consultation with Solid Waste, this would not impact their ability to provide
service, however the Fire code requires that a turnaround be installed. This
issue would be looked at during an engineering review of the area.
The above represents the primary factors which would drive a decision on
the type of infrastructure used to secure the area, and the city will rely on
the public safety departments in consultation with the city engineer to
determine how we meet them. Secondary factors to consider in selecting
the measures are maintenance requirements, aesthetics, and ease of set up
and breakdown for those applications that meet the primary requirements
and staff would certainly work with the community on those items.
Right-of-Way
The city maintains infrastructure throughout the right of way along
Cleveland. Attachment 1 provides a visual of potable water, sewer, and
storm sewer infrastructure within the area. This includes the following:
Sanitary Sewer
o 400’ of 12 inch pipe on the 400 block
o 406’ of 15 inch on the 500 block
Stormwater
o 400 block single stormwater pipe
curb inlets at the intersections
two inlet grates in median on the eastern side of the block
o 500 block main stormwater pipe
Several branch pipes
Connects to a total of seven curb inlets
o Street sweeper operations on both blocks.
Potable water lines
o Northern lane
400 block
Two fire hydrants
Three valves
500 Block
Two fire hydrants
Three valves
o Southern lane
400 block
One fire hydrant
two valves
500 block
Two fire hydrants
Three valves
Clearwater Gas System
o No infrastructure
The above infrastructure, as well as those owned by other entities, such as
Duke Energy, will require ongoing maintenance and may disrupt use of the
roadway or sidewalk area.
Code Issues
Section 3-909 of the code (Attachment 2) does allow for outdoor café's
within the public right of way of the Cleveland Café District, which is defined
as the area on Cleveland Street bordered by Myrtle Avenue and Osceola
Avenue, under certain parameters outlined in that section.
While this section will likely require amendment, a detailed legal review
would ensure consistency with state and federal law, appropriate risk
mitigation measures, and clear standards for users.
Other engineering and public safety issues may trigger additional
amendments in other parts of the code, however it is difficult to determine
without a larger understanding of the impacts to the storm water
conveyance system.
Risk
The vertical drop of the curbing along the roadway is a potential trip
hazard and would need to be addressed during an engineering review.
Current insurance requirements exist, however these may need to be
amended pending review by risk management once a program is
outlined.
The roadway/gutter is part of the stormwater conveyance system.
Along Cleveland they have been designed for to handle a 25 year
storm event, and during heavy rain events water may take some time
to fully vacate the street.
The traffic volume on Ft. Harrison is significant and intersects with
both blocks. Outside of the mitigating vehicles from entering the
pedestrian area, two additional safety concerns need to be reviewed
and addressed.
o Crossing between the 400 block and 500 block
o Potential for pedestrians or vehicle occupants to throw objects
as vehicles pass by.
Parking
A closure will have the following impacts on parking
Removal of 25 parking spaces
Elimination of valet service option along Cleveland
o It should also be noted that the Capitol Theatre utilizes a portion
of the Osceola right of way during shows for artist support.
Traffic
Elimination of Cleveland St as an East/West vehicle corridor west of Garden
means that we are limiting vehicle access to Osceola, and subsequently
Coachman Park, to Drew St (4 Lanes) and Pierce Street (2 Lanes).
Additionally, there is the potential for added frequency of pedestrian
crossing at Ft. Harrison.
Areas of Concern
Based on the initial review there are several areas of concern that need to
be reviewed prior to deciding whether to permanently close the 400 and
500 blocks. These are not issues that are insurmountable, however staff
feels that review of these issues is necessary to determine the impacts of a
closure on the city, the businesses, and the building owners.
Waterson Street creating a dead end with no ability to install a
turnaround that can accommodate public safety.
Conversion will require a review of the design of the street, median,
and sidewalk areas to determine what improvements could be made
while maintaining ADA compliance and the integrity of the stormwater
conveyance system.
Financial impact to private buildings/businesses needs to be clear in
areas such as
o Accessibility by the fire department could be significant
considering the age of some building on the 400 and 500 blocks.
o Impact of unplanned work within the right of way to businesses
operating with it.
Impact to traffic patterns
o Ingress/Egress to the park
o Effect of a shift in light timing
Impact to parking and valet services
While we have had Cleveland consistently open in a non-COVID
environment and consistently open (March to June) and closed (June to
Current) during the COVID environment, we lack experience with Cleveland
being consistently closed during a non-COVID environment. Previous
closures have been for days and have typically been associated with special
events. Staff feels data collected during this period is crucial to determining
impacts.
Recommendation
If Council is interested in considering the requested street closure, we
recommend the following path:
1. Engagement process with stakeholders, including:
o Property owners
o DCMA
o City Staff
o Non-DCMA business owners along the effected area
2. Development of a pilot program
o Focus of the program would be to have a pilot during a period
after the COVID-19 emergency
o Will include feedback from engagement process
3. Council consideration of pilot program and any associated code
amendments.
4. Implementation of pilot program in conjunction with a concept
validation process by an engineer of record.
Following the Pilot program, staff would reengage stakeholders and present
Council with data and the preliminary costs of a permanent closure.
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8282
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Council Discussion
Item
In Control: Council Work Session
Agenda Number: 18.1
SUBJECT/RECOMMENDATION:
Advisory Board Application Process - Councilmember Beckman
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 9/27/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8301
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Council Discussion
Item
In Control: Council Work Session
Agenda Number: 18.2
SUBJECT/RECOMMENDATION:
Paint Your Heart Out (PYHO)-Councilmember Beckman
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 9/27/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8309
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Council Discussion
Item
In Control: Council Work Session
Agenda Number: 18.3
SUBJECT/RECOMMENDATION:
Resolution on the HUD Proposed Rule - Councilmember Beckman
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 9/27/2020
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Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8248
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 22.1
SUBJECT/RECOMMENDATION:
United Way Month Proclamation - Chuck Warrington, Clearwater Gas System
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 9/27/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8268
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 22.2
SUBJECT/RECOMMENDATION:
Manufacturing Month Proclamation - Megan Meiers, Bay Area Manufacturers Association and
Monin.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 9/27/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8269
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 22.3
SUBJECT/RECOMMENDATION:
Public Natural Gas Week Proclamation - Chuck Warrington, Clearwater Gas System
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 9/27/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8270
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 22.4
SUBJECT/RECOMMENDATION:
Excellence in Youth Sportsmanship Awards - Michelle Leach, Athletics Supervisor and Carla
Scrivener, Athletics Manager
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 9/27/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8278
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 22.5
SUBJECT/RECOMMENDATION:
Fire Prevention Week Proclamation - Fire Marshall James Warman
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 9/27/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-8296
Agenda Date: 9/28/2020 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 22.6
SUBJECT/RECOMMENDATION:
School Tax Extension - Beth Rawlins
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 9/27/2020