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GRANT NO F2016 ~ " FLORID A DEP ARTM ENT OF 5T ATE Glenda E Hood Secretary of State DIVISION OF HISTORICAL RESOURCES September 22,2003 Mr Mark Parry City of Clearwater 100 South Myrtle Avenue C!ear.vater, FL 33758 Do~I~6ater Design GUidelmes Grant No FU216 RECEIVED RE SEP 2 4 2003 Dear Mr PalTY PLANNING DEPARTMENT The draft of the Downtown Clearwater Design GUidelmes, sub~'itetl CUft~~-&ffi~W1\TA-ugust 11, 2003, have been reviewed and can be considered approved by this office once the followmg Issues have been addressed An acknowledgement of the use of histone preservatlOil grant assistance through federal/state fundmg must be mc1uded as staled m Part I, A f of Attachment A of the Grant Award Agreement to read as follows This project has been financed In part with hlStOlIC preservatIOn grant assistance prOVIded by the NatIOnal Park SerVice, US Department of the InterIor, adnlllllstered through the Bureau of HIStOrIC Pre~ervatlOn, D/vlslOn of HIstorIcal Resources, Flonda Department of State, assisted by the Flonda Hlstoncal CommissIOn However, the contents and opinIOns do not necessanly reflect the views and opinions Of the Department of the InterIOr or the Flonda Departmem of State, nor does the mentIOn of trade names or commerCial products constl/Ule endorsement or recommendatIOn by the Department of the InterIOr or the FlOrIda Department of Sta te TIm program receives Federal financial an /s tance for Iden lIfica tlOn and protectIOn of h IS tOrI C propertle ~ Under Tit Ie VI of the CIVIl R Igh Is A ct of 1964, SectIOn 504 of the RehabllltatlOn Au of 1973, and the Age DHcnmlllatlOn Act of 1975, as amended, the US Department of the lntenor prolublts dISCn/JIlllatlOn all tile baSIS of race, color, natlOnalorIglll, dlsabllllY, or age 111 ItS federally assisted programs If YOll belleve YOIl have been dl ~ulml1Jated agal1Jstl/1 allY program, actIVIty, or facdlty as descnhed above, or if you de~lre filrther lIiformatroll, please WI Ite to Office oj Equal Opportul1lty, NatIOnal Pm k SerVIce, 1849 C STreeT, NW Washmgton, DC 20240 500 S Bronough Street. Tallahassee, FL 32399-0250 . http'llwww nherltage com o D1rf!ctor's Office (850) 24%300 . FAX 245-6435 o Archaeological Research (850) 245-6444 · FAX 245-6436 o Hlstonc Preservation (850) 245-6333 . FAX 245-6437 o Hlstoncal Museums (850) 245-6400 . FAX 245-&133 o Palm Beach Regional Office (561) 279-1475 . FAX 279.1476 o St Augustine Regional Office (904) 825-5045 . FAX 825-5044 o Tampa Regional Office (813) 272-3843 . FAX 272-2340 . " ... M Grant No Page 2 2 Secretary of Interior's Standards/or RehabilItation must be mcluded m the gUldelmes 3 A descnptJon of the dIfferent architectural styles and the charactenstIcs of each style found m the histone area, needs to be mcluded Photographs of local examples should be used as representdlive of the archItectural styles 4 The gludelInes are lackmg on rehabilitation gUIdelines concernmg matenals found m the area and the proper way to perfonn restoration on those matenals A chapter needs to be mcluded covenng the dIfferent matenals, how to repair and restore these matenals and procedures that should be aV01ded that could damage the matenals Applicable Secretmy of intenor 's Standards for RehabdaatLOn, that apply to the restoratIOn of each matenal, should be mcluded as reference Please note that the final Progress and Expenditure Report and two copies of the final DesIgn GUldelmes are due m thiS office no later than October 31. 2003. lfyou have any questIOns or If I can be of further assistance, please do not hesItate to contact me at (850) 245-6333 or toll free at (800) 847-7278 or VIa e-maIl at mrowley@dos state f1 us SIncerely ~ ~: Mt- HIstone PreservatIOn Planner B u reall 0 f HIS ton c Preserv a tlOn , I ~ ." FLORIDA DEPARTMENT OF STATE Glenda E. Hood DIV~mmSOURCES July 14,2003 JUL 2 1 20U3 PLANNING DEPARTMENT CITY OF CLEARWATER Ms Cyndl Hardlll Tarapalll CIty of Clearwater 112 South Osceola Avenue Clearwater, uti RE Dow ater Design GUidelznes PrOject GranfJ)/n r.g2}(r- Dear Ms Hardlll Tarapalll This IS to remllld you that per the reqlllrements of the scope of work as stated III the Grant Award Agl eemcnt, a draft of the final product must be submitted to thiS office for review and approval no later than forty-five days pnor to the end of the grant penod The draft. for the l!rant I efercnced above must be submitted to this office no later than Au ust 15 2003 Please note that thele IS no extensIOn for thIS ate Please be cClialll to send the draft to my attentIOn and to IIlclude a detailed descnptlOn of any IIlfOrmatlon that IS IIlcomplete, such as graphIcs, appendIces, IIldexes, etc If you have any questIOns or If I can be of further aSSistance, please do not heSitate to contact me at (850) 245-6333 or (800) 847-7278 via e-maIl at mrowlev@mall dos state flus Sl11ceIely, ~ ~~:: ~ ~;~c PreservatIon Planner BlIleau ofHlstonc Preservation 500 S Bronough Street . Tallahassee, FL 32399-0250 . http /lwww flhentage com o Director's Office 0 Archaeological Research ~nc Preselvatlon (850) 2-15.6300 . FAX 245-6435 (850) 2-15-6-14-1 . FAX 245-6-136 (850) 245-6333' FAX 245-6-137 o I-h~toncal Mu~eums (850) 2-15-6-100' FAX 245-. o Palm Beach Regional Office (561) 279-1475 . FAX 279-1476 o 5t Augustine RegIOnal Office 0 Tampa RegIOnal Office (90-1) 825-5045' FAX 825-5Q-l4 (813) 272-3843' FAX 272-2340 -, 1 ~ " FLORIDA DEPARTMENT OF STATE Glenda E. Hood Secretary of State DIVISION OF HISTORICAL RESOURCES May 13,2003 Ms CyndI Hardm Tarapam City of Clearwater 112 South Osceola Avenue Clearwater, FL 33756 Re Downtof~r Design GUidelines Grant No F0216 Dear Ms Hardm Tarapam Thank you for submlttmg your thIrd Progress & ExpendIture Report for the above referenced project on May 8,2003 The repOlt was reviewed and approvcd on May 13,2003 To date you have documented $0 00 m Donated Services/Donated Values, and $0 00 m grant fund expenditures In order to complete the grant file, please provide a copy of the eO\'el Jetter of consultants respondmg to the city's RFQ Should you have any questIons please feel free to contact me at (850) 245-6333, toll free at (800) 847-7278, or via e-mail at mrowley@maIl dos state fl us Histone PreservatIOn Plamler Bureau of HIstone PreservatIon ~~ ..0 .4, ('A\. C}~~ ~ '/i ~~~ /& ~ O;(\Q d'~ ~O~ '?o V ~...t'\ "'9;p -~~ :ov~ ~/' 500 S. Bronough Street. Tallahassee, FL 32399-02St. http'/lvtww.t1hentagc.com Smcerely, Jjz ~fjI- CJ Directors Office (850) 245-6,00 . FAX 245-6435 o ArchaeologICal Reb\.arch (850) 245-64..\4 . FAX 245-6436 CJ I Itslonc Preservation (850) 2..\5-6333 . FAX 245-6437 CJ Hlstoneal Museums (850) 245-6400 . r AX 245-6433 o Palm Beach Regwnal Office (561) 279-1475 . FAX 279-1..\76 o St Augu~tme RegIOnal Office 0 T dmpd RegIOnal OffIce (904) 825-5045' FAX 825.50,14 (813) 272-38..\3 . FAX 272-2340 FLORIDA DEPARTMENT OF STATE Glenda E. Hood Secretary of State DIVISION OF HISTORICAL RESOURCES May 12, 2003 Ms CyndI Hardm Tarapam City of Clearwater 112 South Osceola Avenue Clearwater, FL 33756 RE g~~~tf~~ter DesIgn GUldelznes ProJ ect -' Dear Ms Hardm Tarapam Enclosed you wIll find your copy of the fully executed Amendment Number One to the subject Grant Award Agreement Please allow me to respond to any questIOns or comments you may have I can be reached by telephone at (850) 245-6333, or toll free at 1-800-847-7278 In addItIon, my e-mail address IS mrowley@maII dos state fl us Thank you ~R:t6 HIstone PreservatIOn Planner Bureau of HIstone PreservatIon Enclosure (1) RECEIVED MAY 1 tj lUlJ1 F1ANNING 0 ~rry OF CL ;f'ARTMEN1 I.J'\RWATER 500 S. Bronough Street. Tallahassee, FL 32399-0250 . h9p'llwww.f1herltage com D Dlredor's Off"e 0 Archaeolog"al Research C!J1'istonc Preservation D Ihstoncal Museums (850) 245-6300' FAX 245-6435 (850) 245-64-14' FAX 245-6436 (850) 245.6333' FAX 245-6437 (850) 245.6400' FAX 2-15-6433 D Palm Beach Regional Office (561) 279-1475' FAX 279.1476 D 5t Augustine Regional Office D Tampa Regional Office (904) 825.5045 · FAX 825-5044 (813) 272-3843' FAX 272-'2340 HISTORIC rKESERV ATION GRANT A \VARD AuREEMENT AMENDMENT NUMBER ONE Grant No. F0216 This AMENDMENT to the Agreement dated October 29, 2002, heremafter referred to as the Agreement, between the State of FlorIda, Department of State, D1VlSlon of HIstoncal Resources, heremafter referred to as the Department, and the City ot Clearwater, herelllJ.ftt.r referred to as the Grantee relatIve to the Downtown Clearwater Design GUidelines Project, heremafter referred to as the Project, shall be effewve when properly executed by the parties thereto, and shall be made a part of the angInal Agreement The Grantee has requested leVlSlon of the ProJec.(s completlOn date as descnbed m Paragraph One and SectIOn IT A of the ongmal Agreement The reVlS10n IS necessary to complete the Project and 1S fully acceptable to the Department The requested reV1SlOn has been reviewed and found to be III accordance WIth current regulatIons The Agreement IS amended as follows 1 The Project completlOn date as descnbed In Pal agraph One ,:md ScctlOn II A 1S hereby changed from June 30,2003 to September 30,2003 All other terms, conditIons and prov1slOns of the Agreement remam In full force and effect ThiS A.mendment 15 entered mto and executed on VY\Pt~ J?) ,2003 DEPARTMENT OF STATE CITY OF CLEARWATER dJ.Jl~'"8. ~-Z SIgnature of Authonzed OffiCial Will~am B. Horne II, C~ty Manager Typed Name and TItle of Authonzed Officlal FLORIDA DEPARTMENT OF STATE Glenda E. Hood Secretary of State DI~~~~l~RESOURCES May 6, 2003 MAY 1 2 2003 PLANNING DEPARTMENT Ms Cyndl HardIn TarapanJCITY OF CLEARWATER CIty of Clearwater il2 South Osceola Avenue Clearwater, FL 33756 RE 'JUleanvater DesIgn GUldelmes PrOject Grant No F0216 Dear Ms Hardm Tarapam ThIS IS to remmd you that the final Grant Award Agreement Penod for the project referenced above ends June 30, 2003 You must have all funds, both from the grant and the match, encumbered pnor to thiS date Any expendIture encumbered after June 30. 2003 WIll not be accepted Please be certam to have all work related to the proJect, mcludmg a final draft(s) of the dehverable and a final progress and expendIture report, submItted to thiS office no later than July 31,2003 to ensure prompt review and payment If you have any questIons or If I can be of further aSSistance, please do not heSitate to contact me at (850) 245-6333 or at 800-847~7278, via e-mail atmrowley(cV.maIl dos state fl us Smcerely, ~~!- ~~ PreservatIOn Planner Bureau ofHlStOflC Preservation ~ ~~-:;;k~~,~~ ~-MeA-""" .MJ ~~ ff~ LY~ _'-- /J ~/ZiWf~w---~~~ ~ 4ij?ii?/~/llV _ LJ 500 S. Bronough Street. Tallahassee, FL 32399-0250 . http://www.fihcntage com o Dlrector's Office 0 Archaeological Research ~nc Preservation 0 I-hstoncal Museums (850) 245-6300' FAX 245-6435 (850) 245-6444' FAX 245-&136 (850) 245-6333' FAX 245-6437 (850) 245-&t00 . FAX 245-6433 o Palm Beach Regional Office (561) 279-1475 . FAX 279-1476 o Sf; Augustme ReglOnal Office 0 Tampa Reglonal Office (904) 825.5045 . FAX 825-5044 (813) 272-3843 . FAX 272-2340 .. .. '0 '" /' l c..~ FLORIDA DEPARTMENT OF STATE Glenda E. Hood Secretary of State DIVISION OF HISTORICAL RESOURCES Apn128,2003 RECEIVEC MAY 02 20D3 Ms CyndI Hardm Tarapam City of Clearwater 112 South Osceola Avenue Clearwater, FL 33756 r2 n n f,;:J U:=' \,;\, H~ RE Dow.ntown=@letlr-water Deslgn Gwdelmes Project Gra1lL!:lJLE02.16. PLANNING DEPARTMr::N CITY OF CLEARWAT LI Dear Ms Hardm Tarapam Please find enclosed two copIes of ~end:thent:'N,tl.mber'One to the HIstone PreservatIOn Grant Award Agreement for the above referenced project-Xfter YOl~r reView, please I Have both copIes of the Amendment sIgned 2 Return both sIgned copIes to me We Will sign, date and return one completely executed document to you for your files If you have any questIOns or In can be of further assIstance, please do not heSitate to contact me at (850) 245M6333 ~7i;~ ~fr NfaGi Rowley Histone PreservatIOn Planner Bureau ofHlstonc PreservatIon MR Enclosure 500 S. Bronough Street. Tallahassee, FL 32399-0250 . http://www.t1hentage.com o Director's Office 0 Archaeological Research ~c PreselVahon 0 Hlstoncal Museums (850) 245-6300 · FAX 245.6435 (850) 245-6444 · FAX 245-6436 (850) 245-6333 · FAX 245-6437 (850) 245-6400 · FAX 245-6433 o Palm Beach ReglOnal Office (561) 279-1475. FAX 279-1476 o 5t Augustme Regional OffIce 0 Tampa ReglOnal Office (904) 825-5045 . FAX 825-5044 (813) 272-3843 . FAX 272-2340 HISTOID\..., L'RESERVATION GRANT AWARD AGREEMENT AMENDMENT NUlVIBER ONE Grant No. F0216 This AMENDMENT to the Agreement dated October 29, 2002, heremafter referred to as the Agreement, between the State of Flonda, Department of State, D1VISlOll of HistorIcal Resources, heremafter referred to as the Department, and the City of Clearwater , heremafter referred to as the Grantee, relative to the Downtown Clearwater Design Guidelines ProJect, heremafter referred to as the ProJect, shall be effect1ve when properly executed by the partIes thereto, and shall be made a part of the oogmal Agreement The Grantee has requested revIsIon of the Project's completion date as descnbed m Paragraph One and SectlOn 11 A of the ongmal Agreement The reVISion IS necessary to complete the Project and 1S fully acceptable to the Department The requested reVlSlOn has been reviewed and found to be 111 accordance wlth current regulations The Agreement 1S amended as follows 1 The Project completlOn date as descnbed m Paragraph One and SectlOn II A 15 hereby changed from June 30,2003 to September 30,2003 All other terms, condltlO1l5 and proVlSIons of the Agreement rema111 111 full force and effect This Amendment 15 entered Into and executed on ,2003 DEPARTMENT OF STATE JANET SNYDER MATTHEWS, Ph D Director, DIVISIOn ofH1stoncal Resources CITY OF CLEARWATER c1J.~A'a~13. 4,- -:II: SIgnature of Authonzed OffiCial William B. Horne II, City Manager Typed Name and TItle of AuthorIzed OffiCial . " 'J , . \; HISTORIC PRESERVATION GRANT A\VARD A'-JREEMENT AMENDMENT NUMBER ONE Grant No. F0216 Th1S A1V1ENDMENT to the Agreement dated October 29, 2002, heremafter referred to as the Agreement, between the State of Flonda, Department of State, DIvISion of Hlstoncal Resources, heremafter referred to as the Department, and the CIty of Clearwater, heremafter referred to as the Grantee, relative to the Downtown Cleanvater Design GUldelmes Project, heremafter referred to as the Project, shall be effeCtlve when properly executed by the parties thereto, and shall be made a part of the ongmal Agreement The Grantee has requested revIsion of the ProJect's completlOn date as descnbed III Paragraph One and SectIon II A of the ongmal Agreement The reVlSlon IS necessary to complete the Project and 1S fully acceptable to the Department The requested reVlSlOn has been reVIewed and found to be m accordance wIth current regulatIOns The Agreement IS amended as follows The Project completlOn date as descnbed In Paragraph One and SectlOn II A IS hereby changed from June 30, 2003 to September 30,2003 All other terms, condltlons and prOV1S1ons of the Agreement rema10 10 full force and effect ThIS Amendment IS entered mto and executed on ,2003 DEPARTMENT OF STATE JANET SNYDER MATTHEWS, Ph D Director, DlVlSlon ofHlstoncal Resources CITY OF CLEARWATER ~'fIJ:'__ 13. ~-...... T SIgnature of Authonzed OffiCIal William B. Horne II, City Manager Typed Name and Title of Authonzed OffiCIal , . ~DrL ~ Summary of HlstofiCPreservanon Grant Grant NO 1'0216 Dept of State FEID No - 59-60001874 CFDA No 15-904 FP/stJ ' rrctfCJv PrOject Amount - $10,000 2 Scope - Architectural DesIgn GUldelmes utIhzmg the DlvlSlon's Model GUldehnes for DesIgn Review and the Secretary of Intenor Standards for Rehabilitations 3 A draft must be submitted to the Dept 45 days pnor to June 30tl1 4 3 COplCS of the final document must be submitted to the Dept of States, DIVISiOn ofHlstoncal Resources 5 The CIty may subcontract the work as necessary provIded that the Department of Hlstoncal Resources pnor to ItS execution has approved the subcontract In wntmg 6 The CIty shall not charge the Dept for any travel expense without the Department's wntten approval 7 All project work must be m compliance with the Secretary of the Intenor's Standards for Preservation PlannIng 8 The product of the Project must be the ongmal work of the Grantee or ItS consultants If the work of others IS used as background mformatiOn, It shall be appropnately credited to the ongmator ProfeSSIonal services may be procured by competitIVe negotIatiOn procedures In the followmg manner a Request proposals from 3 or more competitors b Evaluate and rank theIr qualIficatiOns, and c Select the most qualified competItor, ensunng fair and reasonable cornpetI tl on The followmg must also be done Publicize the request through notIces In local newspapers or trade Journal, 10 addItion to mdlvIdual solIcItatiOns, and 11 Identify all slgmficatiOn evaluation factors and their relative Importance III the request of proposal rrn.~~~'-tnar f!J(UJ- aw~~ 1 . . 9 Amount of Grant IS available In 4 quarterly Installments The first 3 may be made at the begmmng of each quarter A "Progress and Expenditure Report" must be submItted each reportmg penod Progress and Expenditure Rcports shall be receIved by the Dept wlthm 30 days of the endmg of a reportmg penod Reportmg pen ods are as follows 1st PerIod - Date the Agreement IS fully executeC\.by this Office to Sept 30lh (deadlIne for receIpt of report IS Oct 31,2002 ) 2nd Penod - Oct 1, 2002 - Dec 31 S\ 2002 (deadlIne for receipt of report IS J an 3 1 SI) J 3rd Penod - Jan 1, 20rjl- Mar 315\ 2003 (deadline for receipt of report IS Apnl30th) 4th PerIod - Apr 1, 2003 - June 30, 2003 (deadlme for receipt of report IS July 31 SI) PrOject Progress Reports must mclude a schedule or major work elements and final completIon of the project, bnef descrIptIOn of work accomplished WIthm prevIOUS 3 months, descnptlOn of unusal problems/conditIons encountered, copies of reqUire documents I e contracts, press releases, etc ), and any completcd work 10 If the project work IS not fully completed m both a timely and satisfactory manner, the Dept reserves the rIght to demand and receIve full reimbursement of all sums which It has paid the CIty under thIS Agreement 11 The Dept shall review and approve as to form and content all proposed contracts of the Grantee for the procurement of goods and services relatmg to the project work and all proposed contract change orders or amendments prIor to final executIOn of said contracts, etc 12 Surplus funds must be temporarily mvested and the mterest earned on such mvestments shall be returned to the State The CIty must report mterest earnmgs quarterly and shall rcmlt the total mterest earned at the end of the grant penod m the form of a check or money order made payable to the Dept of State 2 . . Schedule PrOject Progress and Expenditure Report must be filed by the followmg dates (Project must be mLtIated wlthm first 90 days of grant penod) Oct 31,2002 J an 3 1, 2002 Apnl 30, 2002 July 31,2002 Any extensIon of the grant penod must be authonzed by a formal agreement of the grant award agreement PublIcIty ReqUirements ]n Attaclunent A At the outset of the project, a news release must be Issued The release must mclude sources of grant funds, name of project along with Its nature and benefits to the commulllty This must be sent to local pnnt and electrolllc media Another release must be Issued upon completIOn of the project Must have effort to encourage publIcatIOn of one or more feature stones on the project by a newspaper, magazme or televlSlon program of at least local cIrCUlatIon EVidence IS copy of artIcle or letters to papers, magazme, teleVisIOn statIOns requestmg such story If artIcle done - thiS must be sent to State Must mform elected offiCIal (state, mayor, Clty and county commissIOn) by letter of the nature and benefits of the project Because our grant If from federal money - we must use A 1 f (2) standard bne re who IS fundmg prOject m new releases and promotIOnal matenal 3 j FLORIDA DEPARTMENT OF STATE Glenda E. Hood Secretary of State DIVISION OF HISTORICAL RESOURCES Apnl15,2003 RECEIVED AJ-'I( iC t:: lUll3 Dear Ms Hardm Tarapam PLANNI ~ NG OEP,~ ThIS IS to remmd you that per the reqUIrements of the il~QF @ k '!~ ~Nirthe Grant Award Agreement, a draft of the final product must be submItted to thiS o~ 1Ni\S~v and approval no later than forty-five days pnor to the end of the grant penod The deadlIne [or subnnttal of the draft for Lhe grant referenced above IS Mar 15. 2001 Please be certam to send the draft to my attentIOn and to mclude a detaIled descnptlon 0 any InfOrmatIon that IS Incomplete, such as graphics, appendices, mdexes, etc Ms CyndI HardIn Tarapam City of Clearwater 112 South Osceold Avenue Clearwater, FL 33756 RE Downto~ ~l~rUaer DeSign GuIdelmes Project Grant NOF(jf'~ If you have any questIOns or If! can be of further aSSistance, please do not heSitate to contact me at (850) 245-6333 or (800) 847-7278 VIa e-maIl at mrowley@marl dos state f1 us Smcerely, ~ ~~ HIstonc PreservatIon Planncr Bureau of HIstone Prescrvatlon 500 S. Bronough Street. Tallahassee, FL 32399-0250 . http://www.tlhentage com o DIrector's Office 0 Al'l:haeologJcal Research ~onc PreservatIon D I-hstoncal Museums (850) 245-6300' FAX 245-6435 (850) 245-6444' FAX 245-6436 (850) 245-6333' FAX 245-6437 (850) 245-6400' FAX 245-6433 o Palm Beach RegIOnal OffIce (561) 279-1475' FAX 279-1476 o St Augushne RegIonal Office 0 Tampa RegIonal OffIce (9lM) 825-5045 . FAX 825-5044 (813) 272-3s.t3 . FAX 272-2340 FLORIDA DEPARTMENT OF STATE Glenda E. Hood Secretary of State DIVISION OF HISTORICAL RESOURCES Apnl 11,2003 RECEIVEC Ms Cyndl Hardm Tarapam CI ty 0 f Clearwater 112 South Osceola Avenue Clearwater, FL 33756 Re Dow~i~e~Clter DesIgn GUIdelines Grant No F02Ta APt{ 1 ~ 1003 PLANNING DEPARTf\~~M- CI1Y OF CLEARWATE.R Dear Ms Hardin Tarapam Your second Progress & Expenditure Report for the above referenced project was receIved on Apnl 2, 2003 The report was reviewed and approved on Apnl 11, 2003 To date you have documented $0 00 In Donated ServlceslDonated Values, and $0 00 In grant fund expendItures Should you have any questIOns about the grant process, or If I ean help you m any way, please feel free to contact me at (850) 245-6333, toll free at (800) 847-7278, or Via e-mail at mrowley@mml dos state f1 us Smcerely, ~c: ~3 Mary E Rowley Histone Preservatlon Planner Bureau ofHlstonc PreservatIOn 500 S. Bronough Street. Tallahassee, FL 32399p025ty' hltp://w,""w.nhentage.com [] Dlre~tor's Off"e [] Archaeological Research ltI"klstonc PreselVahon [] Hlstoncal Museums (850) 245-6300' fAX 2-15-6435 (850) 245-6444 . fAX 245-6436 (850) 245-6333 . FAX 245-6437 (850) 245-6400 . fAX 245-6433 C'I Palm Beach Regional Office (561) 279-1475 . FAX 279-1476 [] St Augustme RegIOnal Office C'I Tampa RegIOnal Off1~e (904) 825.5045' FAX 825-5044 (813) 272-3843' FAX 272.2340 , <t' FLORIDA DEPARTMENT OF STATE Glenda E. Hood Secretary of State DIVISION or HISTORICAL RESOURCES Malch 31, 2003 Ms Cynch Hcudln Tmapal1l City oCClealwdtel il2 SOLlth Osceola Avenue Clec\l\Vdtcr FL 33756 Re DOHI;JB1LEater De5lgn GUlClel/J1es G, {{Ill Nn Fm /6 [Q) IE @ lE 11 \i} l~ \~ liD f.:'] - 9 2003 lJ)J PLANN'.:'~G &. DE VELOPt..1F NT SVCS CITY OF (:t ftSfI<I;.TEfl Deal Ms Haldlll Tarapam ThIS 1.', to lemlnd YOLl that the third pellod ofyoLll Grant Award Agreement ended IVlarch 31,2003, dnd that the PloJect Progress & Expenditure Report for the third penod IS due 111 1111:' office 110 latel than Apnl 30, 2003 Please be awale tlut you must submIt each PloJect Plogless <lnd ExpendIture Report on schedule, fatlure to submit a repOlt by the stated deadline wdllesult 111 the grant project bell1g leported to the DepaItment's Bureau ofPJannlllg Budget, and Flll<lncldl SCI vIces as belllg out of compl1anee with the grant reporting leqUII ements P dymcnt 0 f grant f lInds Will be suspended until the 1 epOI tlllg reqUIrements have been satisfied In <lckh tlOll. p lease note that pi oJ cct 1111 tl aUon must be shown before giant funds can be 1 eleased PI ed.',e let me know I [ I can answer any questlOns about the gl ant process or If I can help yOll III ,my W,IY Feel 1'1 ee to COil tact me at (850) 245-6333 OJ (800) 847-7278 or vIa e-mail at mlowlev@mall dos state f1 us S',nWCIY, C~ ~WI~Y ~ H IStOllC Presel vatlOll Planner 13 LlI CelLi 0 f HI :::.tOIIC PI cservatlon , , ,., 500 S Brnllollgh Stl eet . 1.1I1.th.1SSCC, FL 32399-0250 . 1~/Jwww flhent.lgc wm o D!reclor', OffIce 0 ArdlJl'olog!cal Research ~sloflc Preservahon 0 Historical Museums (850) 245-6,00 . FAX 245-6435 (850) 245-6-144 . FAX 245-6436 (850) 245-6333 . FAX 245-6437 (S50) 245-6400 . FAX 245-6433 o Palm Beach RegIonal OffIce (561) 279-1475. FAX 279-1-176 o 51 Augustme l{eglOn,l1 Offlce 0 Tampa RegIOnal OffIce (904) 825.5045 . r AX 825-5044 (813) 272-3843 . r AX 272-2340 FLORIDA DEPARTMENT OF ST ATE Kenneth W. Detzner Secretary of State DIVISION OF HISTORICAL RESOURCES February 10,2003 ~~ -'-'--~ \f\' I ~ ~ :-~o"~i \', I \ - \ .- l I I, \ k_ _ - I ,~_...... t I I " I \ \' f," \; I' FEB 1 "\ /,....,0,1 \ I J U\ .. \ ----~-r..,...........\~ .:4'~1 · Ilj I.t. l I l ~ -, r. ~~1l {y ~Jr ~1 ~~ ~-- Ms Cyndl Hardm Tarapam City of Clearwater 112 South Osceola Avenue Clearwater, FL 33756 rs fHi ~ Re Do,wnrowLl,llJefJlwater De5/gn GUidelines Grant No F0216 Dear Ms Hardm Tarapam This IS to rcmmd you that the second penod of your Grant Award Agreement ended December 31,2002, and that the Progress and Expenditure Report for the first penod was due 10 my office no later than ,January 31,2003 and IS now late, Please be aware that you must submit each Progress Report on schedule and prOJ ecl ImhatlOn must be sho\\'11 pnor to the disbursement of grant funds As of this date and per the cover letter of July 15,2002 10cluded w1th your Grant Award Package, the Department has reported the above referenced grant project as bemg In non-compliance with the grant report1Og reqUIrements to the Depal1ment s Bureau of Planl1lng Budget and FInancIal ServIces Payment of grants funds will be suspended unt]l the report1Og reqUIrements have been satIsfied In additIon, please do not fax caples of the Progress and Expenditure Rcport, as 11 will not be accepted The Department must leCClVC a mailed Progress and Expenditure Report with onglllal signatures Feel free to contact me If! Gan answer any questions about the grant process or If! can help you III any WdY I Cdn bc reached dIrectly at (850) 245-6333, toll frcc at (800) 847-7278 or via e-mail at mlOwlev(cumall dos stJ Ie t1 us Sl;'; d ;t~ ZROWley Histone PreservatJon Planner Bureau of H lstOflC PreservatiOn 500 S. Bronough Street. Tallahassee, FL 32399-0250 . http~llw,,,w nhentage com o Directors Office 0 Archaeological Research ~OTlC PresenratIQn D HlstoTlcal Museums (850) 245-6100' FAX 245-6435 (850) 2-15.6..\44 . FAX 2-15.6-136 (850) 2-15-6333' FAX 245-6437 (850) 245.6400' FAX 245-6433 o Palm Beach RegIOnal OffIce (561) 279.1475 . FAX 279-1476 D St Augustme RegIonal OffIce (904) 825.5045 . FAX 825-5044 D Tampa RegIOnal Office (813) 272-3843 . FAX 272-2340 DIVISIONS or FLORIDA DEPARTMENT OF S" o fhc<. of the Secretary OffICe 0 fIn lema tlOnal Rela tlOns DI VI510n of FlectlO ns DIvIsIon of Corpora 110T15 DIvIsIOn of Cullural Mfa Irs DIvIsIOn of Hlstoncal Resources DIvIsIon of Library and Informal1on Servlce5 D,vISIOn of Licensmg DIVlslOn of AdlIUIllStrallve ServICes MEMBER OF THE rLORIDA CABINET State Board of fducatlOn Trustees of the Internal Improvement j rusl tund Admlnlstratlon CorrurusslOn Honda Land and Watu AdjudIcatory COmml5SlOn S,tmg Board DIvISIon of Bond Fmance Deparlmenl of Revenue Dl parlrnenl of Law I:nforcement Department of l-hghway Safely and MOlor Vdudl5 Deparlrn~nl of Veterans' Affmr5 FLORIDA DEPARTMENT OF STATE Jim Smith Secretary of State DIVISION OF HISTORICAL RESOURCES Ms CyndI Hardm Tarapam City of Clearwater 112 South Osceola Avenue Clearvvater, FL 33756 Re DcStlUrwater DesIgn GUldellnes Grant No FO) I f) - ~----------- r~~t'~~I~~'r:I::~; - f~~) ~\\ r L- \L \\ J~ ~ \ 1,L-\ -'. ~ ~--j \ L- < \_----~.I \ \\ 1,. JAN \ 0 2003 ~~ L ~'l_---- ~ , PLAN\\:lNG & D~VELOPMd..T SERVICES CITY 0'= Cu:ARWATER January 2,2003 D-ear Ms Hardm Tarap~Ill , u ThIs IS to remmd you that the second penod of your Grant Award Agreement ended December 31, 2002, and that the Project Progress & ExpendIture Report for the second penod IS due In thiS office'no later than January 31,2003 Please be aware that you must submIt each Project Progress and Expenditure Report on schedule, failure to submIt a report by the stated deadline Will result m the grant project bemg reported to the Department's Bureau ofPlannmg, Budget, and FmancIaI ServIces as bemg out of complIance With the grant reportmg reqUirements Payment of grant funds Will be suspended untIl the reportmg reqUirements have been satIsfied In additIOn, please note that project InitiatIon must be shown before graIlt funds can be released Please let me know If! can answer any questIons about the grant process or 1fT can help you m any way Feel free to contact me at (850) 245-6333 or (800) 847-7278 or VIa e-mail at mrowley@mall dos state fl us Smcerely, ~ . ~~~ HIstone Preservation Planner Bureau ofHlstbncPreservatlon ~ (i f \ '1 'I " l~- , '-' ~ ... f' ... 500 S. Bronough Street. Tallahassee, FL 32399-0250 . http://www.nherltage.com o Dlfedors Office (850) 245-6300 . FAX 245-6435 o Archaeological Research (850) 245-6444 . FAX 245-6436 o Hlstonc PreselVahon (850) 245-6333 . FAX 245-6437 o Ihstoncal Museums (850) 245-6400 . FAX 245-6433 o Palm Beach Regional Office (561) 279-1475. FAX 279.1476 o St Augu5tme Regional Offtce (904) 825.50-15. FAX 825.5044 o Tampa Regional Office (813) 272-3843 . FAX 272-2340 r DIVISIONS OF FLORIDA DEPARTMENT OF ST Offlce 0 f the Secretary OffIce of In lema tlOnal Rda lions D,vIsIOn of Flecllons DIvISion of Corporallons DIVlSJon of Cultural AffaIrs D I V~'IO n 0 f HIS loneal Resources' DIvISIOn of l.1brary and Informallon Services DIVISIOn of L1cen~mg D,vlSlon of Adnumstrallve ServIces ) MEMBER OF THE FLORIDA CABINET State Board of [ducalloll Trustees of lhe Internal hnprovemenl1rU5t Fund Adl1Umstrallon COmmissIon Dortda Land and Waler Ad]udlcatory ComrrusslOn SI hng Board DIvISIon of Bond hnance DeparbnenlofRevenue Department of La" Enforcement Department of Hlghway Safety and Motor VehIcles Department of V ctcra "0' A ff""" FLORIDA DEPARTMENT OF STATE Jim Smith Secretary of State DIVISION OF HISTORICAL RESOURCES October 4, 2002 Ms Cyndl Hardm T arapam CIty of Clearwater 112 South Osceola Avenue Cleanvater, FL 33756 ~~~ ~ RE Down,tQwn':i.ri:learwater Deslgn GUldelmes GranLN.a.EQ216 Dear Ms Hardm Tarapam A grant award package for the above referenced grant was maIled to you 111 July I have not received two Signed caples of the Grant Award Agreement, one Signed Addendum or the four signed Advanced Payment Forms Please note that untIl a fully executed Grant Award Agreement has been entered m to, funds wIll not be advanced Please contact me at (850) 245-6333 or toll free at (800) 847-7278 or Via e-mail at mrowlev@mml dos state fl us, to mform me of the status of this grant sm;?,~~ If: Rowley HIstone PreservatIOn Planner Bureau of HIstone PreservatIOn 500 S. Bronough Street. Tallahas!lee, FL 32399-0250 · htt /www.tlhentage.com o Duector's OffIce (850) 245-6300 . FAX 245-6435 o ArchaeologIcal Research (850) 245-6444 . FAX 245-6436 Istonc Preservahon (850) 245-6333 . FAX 245-6437 o l-hstoncal Museums (850) 245-6400 . FAX 245-6433 o Palm Beach Regional Off,ce (561) 279-1475 . r AX 279-1476 o St Augustme RegIOnal Office (904) 825-5045 . FAX 825-5044 o Tampa RegIOnal Ofbce (813) 272-31\43 . FAX 272-2340 · DIVISIONS OF FLORIDA DEPARTMENT OF ST OffIce of the Secretary OffIce of InternatIOnal Relabons DI v ISlOll 0 f ElectlOns DIVISIOn of Corpora lIOns DIvIsIOn of Cultural Affairs DIVISiOn of Hlstoncal Resoun;es Dl VISIOn of LIbrary and Informallon ServIces 01 VIS Ion of LlCenstng DIvIsIOn of Administrative ServIces MEMBER OF THE FLORI DA CABINFI S late Board of Ed uea lIOn Trustees of the Intemallmpravement Trust Fund AdnuIUstrallon CorrurusslOn Honda Land and Waler AdjudIcatory CommIssion 51lmg Board DIY !Slon 0 f Bon d FInance Departmenl of Revenue Deparlment of l..a" Fnforcemenl Department of HIgh" ay Safety and MOlor VehIcles Department of Ve lerans' Affalr~ FLORIDA DEPARTMENT OF 5T A TE Jim Smith Secretary of State DIVISION OF HISTORICAL RESOURCES October 29,2002 Ms Cyndl HardIn Tarapam CIty of Clearwater 112 South Osceola Avenue Clearwater, FL 33756 (S~O ~ RE DO'vJli~I1rg.l!Jt.l1lBvater DeSign GUldehnes Project Gra,~216 \~ \~ [':' [, I ,VI [€ \~~ 110,1\-= I,ll \ \1 \\ \1 NOV u t 2002 JLill ~il\tl ,- ~ f'J..I.;Ji{::' !)~~OPl\.h:'H ~vC~ rill O~CL::J'.FWAH:R Dear Ms Hardm Tarapam Enclosed IS a fully executed copy of the Grant Award Agreement for the above referenced project Please note the effective starting date of the Grant Award Agreement is October 29, 2002 and the ending date is June 30, 2003. No costs incurred prior to this startmg date or after the June 30,2003 ending date will be eligible for payment from grant funds. Please reVIew the Agreement and Attachment A carefully, so that we may aVOId any lTIlsunderstandmg as to the reqUIred admmlstratlve procedures and documentatIOn of PIOJCCt progress and costs We mVlte your particular attention to the reqUIrements for 1) SohcltatIon for Contractors/Consultants ReqUIrements 2) Approval by the BUleau for Consultant Contracts Pnor to ExecutIon 3) Investment of Surplus Grant Funds and Return of Interest 4) Acknowledgement of grant aSSIstance for Federal and State Projects (Refer to Part I,A f and Part I,A g of Attachment A of the Grant Award Agreement) 500 S Bronough Street. Tallahassee, FL 32399-0250 . http://www.llhentage com o Dlredor's Office 0 ArchaeologIcal Research ~onc Preservation 0 Hlstoncal Museums (850) 245-6300' FAX 24S-6435 (850) 245-6444 · FAX 245-6436 (850) 2-l5-6333 · FAX 245-6437 (850) 245-6400' FAX 2,15-6433 o Palm Beach RegIOnal Office (561) 279-1475 . FAX 279-1476 o St Augustme RegIOnal Office (904) 825.5045 . FAX 825"5044 o Tampa RegIOnal Office (813) 272.3843 . FAX 272-2340 . .. ~ ... PROGRESS and EXPENDITURE REPORTS The schedule for submissIOn of the Progress and Expenditure Reports for your project are as follows ~~ ~ ~ H@& l(. i -~ ~d,~<:? ." ~ SECO~D~" tL BEGIN DATE 10/29/02 10/1 /02 1/1/03 4/1/03 END DATE 12/3 1/02 3/31/03 6/30/03 DUE DATE None required 1/31/03 4/30/03 7/31/03 It IS Important that your Progress and Expenditure Reports be submitted III a tImely manner, and that any Interest earned on surplus ST ATE or FEDERAL grant funds dunng a reportIllg penod IS properly documented Reports received after receipt deadline shall be considered late and may ieopardize future payments. Upon submissIOn of your first Progress and Expenditure Report we will review It for project mltmtIOn and request the first "advance" payment The next check will then be requested upon receIpt, approval and need of the second and third Progress and Expenditure Reports The final payment will be authonzed upon submiSSion and approval of the final product and the Fmal Progress and Expenditure Report The final payment will be released upon review and approval of all reQUIred documentation and cannot be reQuested before the submiSSIOn of the final products and final Proeress and Expenditure Report. I would be happy to answer any questIons you may have regardmg the admlnlstratJon of the grant Please feel free to contact me at (850) 245-6333 or toll-free at (800) 847-7278 or via e- mall at mrowlev@matl dos state fl us I look forward to workmg with you toward the successful completIOn of this project S*~r%~ Mary E Rowley Histone Preservation Planner Bureau of Histone PreservatIOn Enclosure ~ . '.' Histone preservah~~fl.~~d Agreement L;::- t ~ 1 :1-,. Survey and Plannm~ !Anl..ed Payment Grant No F0216 Tim AGREEMENT IS between the State of Flonda, Department of State, DIvIsIOn ofHlstoncal Resources, heremafter referred to as the Department, and the City of Clearwater, a mUlllClpal corporatIOn eXlstmg under the laws of the State of Flonda, herem after referred to as the Grantee, relative to the DO"}'{ltown Clearwater Design GUidelines Project, heremafter referred to as the ProJect, and IS entered mlO this ol~ """ day of t9c..Ao~ ,2002, and shall end on Jnne 30,2003 The Department IS responsible for the adnumslTatlOn of grant-m-ald assIstance for hlstonc preservation purposes under the provISIons of SectiOn 267 0617, Flonda Statutes The Grantee has applied for grant-m-ald ass Istance for the Project The applicatIOn, mcorporated by reference, has been reviewed and approved 111 accordance with Chapter lA.35, Flonda AdrrumslTatJve Code, which regulates Hlstonc PreservatIOn Grants-m-Ald Subject to the lirrutatJons set forth In this Agreement, grant-lll-ald funds III the amount of ten thousand doll ars ($10,000 00) have been reserved for the Project by the Department The Department and the Grantee agree as follows The Project shall Illclude the followmg authonzed project work A Architectural DesIgn Gmdelmes for the City of Clearwater's Downtown Redevelopment Area, uhhzmg the DIVISIOn's Model GUldehnes for Design Review .lnd the Secretary of Intenor Standards for Rehabilitation, will be produced. B A draft of the Design GUldehnes Will be submitted to the Department no later than Forty- five days pnor to the end of the grant penod for review and approval. C. Three copies of the Architectural Design GUidelines wdl be submitted to the Department at the end of the grant penod as final products. II The Grantee agrees to admllllster the Project III accordance with the GENERAL AND SPECIAL CONDITIONS GOVERNING GRANTS AND THE ADMINISTRATIVE INSTRUCTIONS FOR HISTORlC PRESERVATION PROJECT ACCOUNTABILITY attached as Attachment "A", and Chapter lA-35, Flonda AdmllllslTatlve Code, and the followmg speCific conditions A The Grantee agrees to complete the Project by June 30,2003 and subnut the Fmal Products and the Fmal Progress Report and Fmal Expenditure Report, as speclfied III Attachment "A", Part II, subparagraph B 2 , wlthm 30 days of completIOn of proJect work No costs mcurred pnor to the commencement date of this Agreement are ehglble for payment from grant funds No costs lllcurred after the above project work completIOn date wlll be eligible for payment unless speclfically authoTlzed by the Department before the cost IS mcurred B The Department shall not assume any liabIlity for the acts, orrusslOns to act or negligence of the Grantee, Its agents, servants or employees, nor shall the Grantee exclude liablhty for Its own acts, orruSSlons to act or negligence to the Department The Grantee hereby agrees to be responsible for any lllJUry or property damage resultmg from any actJVltles conducted by the Grantee, Its agents, servants or employees ',' C The Grantee, other than a grantee which IS the State or agency Or subdivIsIOn of the State, agrees to mdemmfy and hold the Department harmless from and agamst any and all clalfllS or demands for damages, mcludmg attorney fees and court costs, resultmg from personal injury, mcludmg death or damage to property, ansmg out of any actlvltJes performed under thIS Agreement, omlSSlOns to act or negligence of !lIe Grantee, ItS agents, servants, or employees and shall InvestIgate all claims at lts own expense D The Grantee shall be solely responsIble for all work performed and all expenses mcurred m connectIOn WIth the Project The Grantee may subcontract as necessary to perform the services set forth In thIS Agreement, mcJudmg entenng mto subcontracts Wlth vendors for services and commodltIes, proVided that such subcontract has been approved m wntmg by the Department pnor to ltS executlOn, and provided that It IS understood by the Grantee that the Department shall not bt: hable to the subcontractor for any expenses or liabIlities mcurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all expenses and liabilIties Incurred under the subcontract E The Grantee shall submIt complete bId documents, mcludmg plans and speclficatlOns, to the Department for review and approval pnor to the executIOn of any contract for constructlOn work F The Grantee agrees that all acts to be performed by It III connectlOn With thIS Agreement shall be performed In Strict confOrmIty WIth all applicable laws and regulatlOlls of the State ofFlonda G The Grantee shall coordmate consultatIOn between ItS profeSSIOnal consultants and appropnate Department staff representatIves as necessary to assure mu lual understandmg of and agreement on the objectIves, reqUirements, and hmltatlons of the Project m rclatlOn to the State HIstone PreservatIOn Program H The Department shall umlaterally cancel thIS Agreement III the event that the Grantee refuses to allow public access to all documents or other matenals subject to the provIsions of Chapter 119, Flonda Statutes, and made or received by the Grantee m conjunctIOn With thiS Agreement Bills for fees or other compensation for services or expenses shall be subrrutted III detail suffiCient for a proper pre-audit and post-audit thereof The Grantee shall not charge the Department for any travel expense WIthout the Department's wntten approval Upon obtallllllg the Department's written approval, the Grantee shall be authonzed to mcur travel expenses to be reimbursed In accordance WIth SectIon 112061, Flonda Statutes J The Grantee recogmzes tha t the State of Flonda, pursuant to Section 212 08(6), Flonda Statutes, IS not reqUITed to pay taxes on any goods or services which may be prOVided to It pursuant to thIS Agreement K The Department's performance and obligatIon to pay under thiS Agreement IS contmgent upon an annual appropnatlOn by the Legislature In the event that the state funds on winch thiS Agreement IS dependent are Withdrawn, thIS Agreement IS terrrunated and the Department has no further !lability to the Grantee beyond that already mcurred by the tenrunatlOn date In the event ofa state revenue shortfall, the total grant shall be reduced III proportIon to the revenue shortfall L All project work must be m complIance WIth the Secretary of the InterIOr's Standards for PreservatIon PIalllnng 2 " . M The GJantee wIll not dlscnmmate agamst any employee employed m the performance of this Agreement, or agamst any applicant for employment because of race, rehgiOn, color, handIcap, national onglO, age, gender, or mantal status The Grantee shall msert a similar provlslOn III all subcontracts for services by thiS Agreement N The Department shall not be liable to pay attorney fees, mterest, late charges and service fees, or cost of collectlOn related to the grant o These grant funds WIll not be used for lobbymg the Legislature, the JudiCIal branch or any state agency P Each grantee, other than a grantee which IS a State agency, shall submIt to an audit or submH an attestation statement pursuant to SectJon 216 349, Flonda Statutes Q The product of the Project must be the ongmal work of the Grantee or Its consultants If the work of others ]S used as background mfonnatlon, It shall be appropnate]y credited to the ongmator III The Department agrees to pay the Grantee for 50% of the Grantee's total cash expenditures and donated values, so long as the Grantee's cash expenditures equal or exceed the amount of donated values, up to a maximum payment of ten thousand dollars ($10,000.00) If the donated values exceed the amount of cash expenditures, the Department shall only pay the Grantee for 100% of actual cash expenditures up to a maXImum payment often thousand dollars ($10,000.00). In order for any expendlh1re to qualify for payment, It must be properly documented, be for work performed dunng the term of the Agreement, and for a charge which IS reasonable m amount and directly related to and necessary for the completlOn of the authonzed project work The total amount as prescnbed above shall be made to the Grantee m four quarterly mstallments The first three may be made at the begmnmg of each quarter for whIch they are allotted Grantees shall submIt the four Signed Requests for Advanced Payment Forms (No HR2E560397, effective 3/97), herem mcorporated by reference, with thiS Signed Grant Award Agreement to IllltJate the grant The Grantee shall submit to the Department a completed "Progress and Expenditure Report" form for every reportmg penod of the grant penod Progress and ExpendIture Reports shall be recelVed by the Department wIthm 30 days of the endmg of a reportmg penod Wlthm 30 days of completiOn of project work, the Grantee shall submIt the completed "Fmal Progress and Expenditure Report" form to the Department The last grant payment mstallment shall be payable dunng the last quarter for which allotted and upon receIpt and venficatlon of the Grantee's Fmal Progress and Expenditure Report and venficatlOll of all prevlOusly submitted Progress and Expenditure Reports When advance payments have been made by the Department, adjustments for overpayments shall be made quarterly and upon receipt of the Fmal Progress and Expenditure Report, unless otherWIse agreed by the parties In additIon, m the event that all project work whIch IS the subject of thiS Agreement IS not fully completed III both a tImely and satisfactory manner, the Department reserves the nght to demand and receive full reimbursement of all sums which It has paid the Grantee under thiS Agreement Payment for project costs Will also be contmgent upon all authonzed project work bemg III compliance With the aforementIoned Secretary of the lntenor's Standards, and the mspectlOn and approval of the grant aSSisted work by the Department The Department further agrees to the followmg condlt1ons 3 A The Department shall review and approve as to form and content all proposed contracts of the Grantee for the procurement of goods and servIces relating to the prOject work and all proposed contract change orders or amendments prior to final executiOn of said contracts, change orders or amendments, but Said review and approval shall not be construed as acceptance by or ImposItiOn upon the Department of any finanCial hablhty m COlmectlOn With said contracts B The Department shall reVIew and approve detailed plans, specillcatlOns, and other bId documents for constructIOn work relatmg to the Project prior to the execution of any contract for such work, review and comment on all prelimmary reports and recommendatlOns, and confer WIth the Grantee and 1 ts profeSSIOnal consullants as necessary throughout the course of the Project, to assure compliance With the objectives, reqUlrements and limitatiOns ofthe State HIStOriC Preservation Program IV The payment schedule of grant funds shall be subject to the timely filmg ofreqUlred reports and to any speCial condltlOns reqUired by the Office of the Comptroller, State of FlOrida Surplus funds must be temporarily mvested and the mterest earned on such mvestments shall be returned to the State The Grantee shall report mterest eammgs quarterly, and shall remit the total mterest earned at the end of the grant period m the form ofa check or money order made payable to the FlOrida Department of State V ThIS Agreement IS executed and entered mto III the State of Flonda, and shall be construed, performed, and enforced m all respects m accordance WIth the laws and rules of the State ofFlonda Each party shall perform 11s obligatlOns hereunder III accordance With the terms and conditions of thIS Agreement VI If any term or provIsion of thiS Agreement IS found to be Illegal and unenforceable, the remamder of thiS Agreement shaH remam m full force and effect and such term or prOVlSlOn shall be deemed stncken VII No delay or omiSSIOn to exercise any right, power or remedy accrumg to either party upon breach or default by either party under thIS Agreement, shalllmpau any such nght, power or remedy of either party, nor shall such delay or omiSSIOn be construed as a waiver of any such breach or default, or any Similar breach or default VIII Each grantee, other than a grantee which IS a State agency, agrees that, Its officers, agents and employees, III performance of thiS Agreement shall act III the capacIty of an mdependent contractor and not as an officer, employee or agent of the State Each grantee, other than a grantee which IS a Slate agency, IS not entitled to accrue any benefits Illcludmg retirement benefits and any other nghts or priVileges connected WIth employment III the State Career Service The Grantee agrees 10 take such steps as may be necessary to ensure that each subcontractor of the Grantee WIll be deemed to be an mdependent contractor and will not be conSidered or permitted to be an agent, servant, Jomt venturer, or partner of the State IX The Grantee shall not assign, sublicense or otherwise transfer ItS nghts, duties or obligatIOns under thiS Agreement Wlthout pnor wntten consent of the Department whICh consent shall not be unreasonably Withheld The Agreement transferee must also demonstrate compliance With Chapter lA-35, Flonda Admmlstratlve Code If the Department approves a transfer of the Gran tee's obligatIOns, the Grantee remams responsible for all work performed and all expenses Incurred ill connectlOn WIth the Agreement In the event the LegIslature transfers the nghts, dutles and obligal1ons of the Department to another government entity pursuant to SectIOn 20 06, Flonda Statutes, or otherwise, the nghts, dutles and obligations under thIS Agreement shall also be transferred to the successor government entIty as lf It were an ongmal party to the Agreement 4 , .' X This Agreement shall bmd the successors, aSSigns and legal representatives of the Grantee and of any legal entity that succeeds to the obligation of the Department XI The following provlslOns shall apply for the voluntary and Involuntary sllspenSlOn or termmatlOn oflhe grant by either the Department or the Grantee A SuspensIOn SuspenSlOn IS actlon taken by the Department which temporarily wlthdraws or lumts the Grantee's authority to utilize grant aSSistance pendmg correctJve actlOn by the Grantee as specified by the Department or pendmg a declSlon by the Department to tenmnate the grant NotlficatlOn When the Grantee has matenally failed to comply With the terms and condItions of the grant, the Department may suspend the grant after glvmg the Grantee reasonable notice (usually 30 calendar days) and an opportumty to show cause why the grant should not be suspended The notice of the suspenSlOn will detaIl the reasons for the suspenSIOn, any corrective actIOn requued of the Grantee, and the effective date of the suspensIOn 2 CommItments No comnutments of funds mcurred by the Grantee durmg the penod of suspensIOn will be allowed under the suspended grant, unless the Department expressly authonzes them m the notice of suspenslOn or an amendment to It Necessary and otherwIse allowable costs which the Grantee could not reasonably aVOid dunng the suspensIOn penod will be allowed If they result from charges properly Incurred by the Grantee before the effective date of the suspensIOn, and not m anticipatIOn of suspensIOn or termmatlon Third party contnbutlons applicable to the suspenSIOn penod shall not be allowed m satisfactIOn of ma tchmg share reqUIrements, unless otherwise agreed by the parties 3 Adjustments to payments Appropnate adjustments to the payments submItted after the effective date of suspensIOn under !he suspended grant wIll be made either by wlthholdmg the payments or by not allowmg the Grantee credit for disbursements made m payment ofunauthonzed costs mcurred dunng the suspensIOn penod 4 SuspensIOn penod SuspensIOns will remam m effect untIl the Grantee has taken corrective actJon to the satisfactIOn of the Department or glVen wntten eVidence satisfactory to the Department that correctIve actIOn will be taken, or until the Department termmates the grant The grant shall be termmated by the Department If the Grantee fails to respond III wntmg to a notificatIOn of suspensIOn wIthm 30 calendar days of receIpt of such notIficatIOn by the Grantee B Terrmnatlon TenmnatlOn IS the cancellatIOn of grant aSSistance, m whole or m part, under a grant or project at any time pnor to the date of completlOD 5 J TenrunatlOll for cause The Department shall have the authonty to cancel this Agleement because of failure of the Grantee to fulfill ItS obhga tlOllS under this Agreement or any other past or present grant award agreement with thiS DIVISIOn or any other DIVISion wlthm the Department of Sta te S atlsfactlOll of obhgatlOns by the Grantee shall be detenruned by the Department The Department shall provIde the Grantee a wntten notIce of default letter The Grantee shall have IS calendar days to cure the default, unless It IS detennmed by the Department that the default IS of a nature that cannot be cured If the default IS not cured by the Grantee wlthm the stated penod, the Department shan tenrunate thiS Agreement Notice shall be sufficient 1f 1t IS delIvered to the party personally or mailed to ItS specified address In the event oftenrunatlOn oftius Agreement, the Grantee will be compensated for any work satlsfactonly completed 10 accordance With thiS Agreement prior to notlfical1on of tenrunatlOn 2 Tenrunatlon for convelllence The Department or the Grantee may ternunate the grant 111 whole or III part when both part1es agree that the contmuatlon of the Project would not produce benefiCial results commensurate wllh the further expendllure of funds The two parties will agree upon the tenrunallOn conditIOns, 1I1c1udmg the effectIVe date, and III the case of partial tenrunatlOns, the portIOn to be tenrunated 3 TenrunatlOn by Grantee The Grantee may umlaterally cancel the grant at any hmc pnor to the first payment on the grant although the Department must be notlficd m wntmg pnor to cancellatIon After the m1llal payment, the Project may be tenrunated, modIfied, or amended by the Grantee only by mutual agreement of the Grantee and the Department Request for tenrunatlOn pnor to completIOn must fully detail the reasons for the actIOn and the proposed dlsposltlon of the uncompleted work 4 Corrumtments When a grant IS temunated, the Grantee wIll not Illcur new obhgatlOns for the tenrunated portIOn after the nottficat10n of the effecl1 ve date of temunatlOn The Grantee Will cancel as many outstandmg obhgatlOllS as pOSSIble The Department Wlll allow full credlt to the Grantee for the Department's share ofthe noncancelable obhgatlOllS properly Incurred by the Grantee pnor to tenrunatlOn Costs \I1Cllrred after the effecl1ve date of the tenrunatlOn Will be disallowed XII Unless there IS a change of address, any no lice reqUired by tlus Agreement shall be dehvered to the Bureau of Histone PreservatIOn, DIVISIon of Hlstoncal Resources, Flonda Department of State, R A Gray BUildmg, 500 South Bronough Street, Tallahassee, Flonda 32399-0250, for the Department, and to, City of Clearwater, 112 South Osceola Avenue, Clearwater, Flonda, 33756, for the Grantee Unless the Grantee has nottfied the Department m wntmg by return receipt mall of any change of address, all notices shall be deemed dehvered Ifsent to the above address XIII Neither the State nor any agency or subdlvlslOn of the State waives any defense of sovereign lmmumty, or IIlcreases the hl11lts of ItS liability, upon entenng mto tillS contractual relattonshlp XIV ThiS mstrument and the Attachments hereto embody the whole Agreement of the parties There are no proVISIons, tenns, conditIOns, or obhgatlOns other than those contamed herem, and thiS Agreement shall supersede all prevIOUS commullIcatlOns, representatlOlls or agteements, ellher verbal or wntten, between the parties No change or addltlOll to thiS Agreement and the Attachments hereto shall be effective unless III wntmg and properly executed by the parties 6 , 1 ' All wntten approvals referenced m thIs Agreement must be obtamed from the parties' grant admInistrators or their designees The Department and the Grantee have read this Agreement and the Attachments hereto and have affixed tl1elr signatures DEPARTMENT OF STATE CITY OF CLEARWATER &~--~--x Signature of Authorized Official 7 DIVISIONS OF FLORlDA DEPARTMENT OF ST! Office of the Sene tory Office of International Relabons Dl VISlOn of Elections D,vlSlOn of Corporations D,VL>IOn of Cultural AffaIrs DIVISiOn of Hlstoncal Resou rces 0. vls,on of Library an d Informa lion Services DIVIsion of LlOcnsong DIVISiOn of AdrrumstratlV~ Servlc~s MEMBER or TilE HORI DA CABIN El Slale Board of Educahon Trustees of the Inl~rnal Improvement /rust Fund AdnumstratlOn ConurusslOn Flonda Land and Water Adjudicatory COITUlllSS'On SItIng Board DIVISIon of Bond hnance Deporhnent of Revenue Deporhnent of Law Enforcement Deparhnent of Highway Safety and Motor Vehicles D~partment of Veterans' AffairS FLORIDA DEPARTMENT OF STATE JIm Smith Secretary of State DIVISION OF HISTORICAL RESOURCES October 4, 2002 Ms Cyndl Hardm Tarapam City of Cleanvater 112 South Osceola Avenue Clearwater, FL 33756 Fe ['J n ff;::I RE Do~to@1:6I~ater DeSign GUldelmes Gra]}t No FunD Dear Ms Hardm Tarapam A grant award package for the above referenced grant was mailed to you m July I have not receIved two sIgned copies ofthe Grant Award Agreement, one signed Addendum or the four sIgned Advanced Payment Forms Please note that untll a fully executed Grant Award Agreement has been entered In to, funds will not be advanced Please contact me at (850) 245~6333 or toll free at (800) 847-7278 or VIa e-maIl at mrowlev@mml dos state fl LIS, to mform me of the status of this grant sm;?<~~ !A Rowley Histone Preservation Planner Bureau of HIstone Preservation r~- Pu.,~-- . 1/1 ~li'J..t~U~ --..-..,. __.. I If'v Cl tv" .--'_ I : 1 OF f', r '~,",fA r' " I --'< 'j" ". :;;VCr- '!:j '-, --- 500 S. Bronough Street. Tallahassee, FL 32399-0250 . ht~/www t1hentage com o DIrector's Office 0 ArchaeologIcal Research ~onc Preservation 0 I-l1stoncal Museums (850) 245.6300' FAX 245.6435 (850) 245-6444 . FAX 24S~6436 (SSO) 2..5-6333' FAX 245-6437 (S50) 245-6400' FAX 245-6433 D Palm Beach RegIOnal OffIce (561) 279-1475 . r AX 279-]476 o St AugustIne RegIOnal Off]C( (90..) 825.5045 . fAX 825-50..4 o Tampa RlglUnal OffIce (813) 272-38..3 . r AX 272-2340 ~. , DlV]SIONS OF nOR! DA DEPARTMENT OF Sl Offoce of lhe Secretary OffIce of Inlernal10nal RelatIOns D,VISIon of Elcctlons D,VISIon of Corporations D,v",on of Cultural AffaIrs 01 VISIon of HIS lmlcal Reso urces DIVISIOn of L,brary and Information Servlc~s 01 V ISlOn of Llcenslflg DIVISIon of AdnUlllslrallve ServIces M EMBER OF 1 H E ~LORI DA CAB I N J:T Slale Board of Lducallon rruslees of the jnternal lmprovcm~nt Trust rund Adrrumstratlon Comm,,,,on Fhmdo L~nd and Waler Adjudicator;' ConulUsslon Sllmg Board DIVISIon of Bond FInance Departmenl of Revenue Department of La" enforce mull Department of HIghway Sufe ty and Motor V~h,cle" Department of V~tcran' Aff.",. FLORIDA DEPARTMENT OF 5T ATE Katherine Harris Secretary of State DIVISION OF HISTORICAL RESOURCES RECEIVED July 15,2002 JUL 2 2 2002 PLANNING & DEVELOPMENT SERVICES CITY OF CLEARWATER Ms Cyndl Hardm Tarapam City of Clearwater 112 South Osceola Avenue Clearwater, FL 33756 RE D ~ ~ or'1 r.s D G d I owntown.J.l:7 eawater eSlgn Ul e mes Grant No F0216 Dear Ms Hardm Tarapam The followmg Items relatmg to the above referenced project are forwarded for your Immedlate actIOn and future reference Please look closely at the Grant Number aSSIgned to your grant It IS hsted above on the reference lme and should be mcluded m all future correspondence wlth thIs office For projects usmg FEDERAL funds, the grant number will be preceded by an (F), while 8T ATE funded projects WIll begIn With an (8) Also, for audltmg purposes, the Department of State FED number IS 59-60001874 Our CFDA number IS l5-904 \ Grant Award Agreement (2 copies). the Addendum (1), and Requests for Advanced Pavment (4) Please revIew the Agreement and Attachment A (see below) carefully to aVOId any misunderstandings of the iJ m I ta tlOns, condItIOns and req Ulremen ts of the grant Then 1 have both copies ofthe Grant Award Agreement, the Addendum, and the four Request for Advanced Payment forms slgned by the person duly authonzed to act for the grantee organizatIon, 2 return both cODie'i of the Ae:reement. the Addendum, and four sie:ned Reqlle<;t for Advanced Payment forms to me tor final executIOn wlthm thirty days. We will sie:n and date both COple~ of the Agreement and return one fully executed copy of lt to you for retentIon In you project file It I~ Important that you return your Agreement to me within thirty (30) days of rel.cipt so that we may fully execute the Agreement. The proJe(.t beginning datc is the date when the Agreement I~ finally signed by all parties. Project expenses incurred before thiS project bcgmning date and expense~ incurred after the project ending date, which IS June 30, 2002, are not eli!!ible for payment. Attachment'-\ Retam Attachment A and all other Attachments m your project file Publlcltv Information Th]s mformatiOn 1$ deslgncd to aSSIst you In meeting the pub!Juty reqUirements as outlined In Pan I of Attachment A 500 S. Bronough Street. Tallahassee, FL 32399-0250 . h!!p:llwww flhentage com o Directors OffIce 0 Archaeological Research ~stonc PreservatIOn 0 HIstoncal MllS(UOlS (850) 245-6300' FAX 245-6435 (850) 245-6444 · FAX 245-6436 (8S0) 245-6333' FAX 24S-6-l37 (850) 245-6400' FAX 245-64,~ o Palm Beach RegIOnal Office (561) 279-1475 . FAX 279-1476 o St AugustIne RegIOnal OffICe (904) 825-5045 . FAX 825.5044 o Tampa RegIOnal OffIce (813) 272.3843 . r AX 272.2340 1'>'. '" Ms Hardm Tarapam July 15, 2002 Page Two PrOlect Progress & Expenditure Report A copy of the reportmg form IS enclosed Please make additional copies for you use dUring the Grant Period. This report must be submltted four tImes dunng the Grant Penod Failure to submit a reoort bv the stated deadline '\,111 result In our reoortJnl! the l!rant proJect as belOg In non-compliance with the 2rant reportln2 reqUirements to the Departmel1t'~ Bureau of Plannin2:. Bud2:et. and Fmanclal Services. Payment 01 2:rant fund'i will be susoended until the reportin2 requirements have been satisfied. The four reportmg penods will be as follows First Period: DATE THE AGREEMENT IS FULLY EXECUTED BY THIS OFFICE to September 30,2002 (Deadline for receipt of the report 1S October 31,2002) Second Period' October 1,2002 to December 31, 2002 (Deadlme for receIpt of the report IS January 31, 2003) Tlurd Period: January 1, 2003 to March 31, 2003 (Deadlme for receipt oCthe ]epOit]S Apnl 30 2003) Fmal Period: Apnl1, 2003 to June 30, 2003 (Deadlme for rece1pt of the report ]S July 31, 2003) Upon submiSSIon of your first Progress and Expenditure Report we Will review It for project lllltlatJon dnd request the first "advance" payment The followmg checks wlil then be requested upon reV1ew and approval of the second and th1rd Progress and Expenditure Reports The final payment w1l1 be duthonzed upon review and approval ofthe final product and the Fmal Progress and Expenditure Report Please note that you must illltlate the prolect wlthm the first 90 days of the grant period. Attachment B For those projects mvolved III survey work, we have enclosed an Attachment B which contams mformatIon relatmg to the documentatJOn ofFlonda Site FIle fom1s For archaeological surveys, Attachment Balsa contams a copy of Rule lA-46, Flonda Admmlstrahve Code My very best to you for a successful project I f you ha ve any questiOns or If I can be of any further assistance, please do not heSitate to contact me at (850) 245-6333 or toll free at (800) 847-7278 or by e-mml at mrowleyr@maIl dos state fl us ~~~ Histone Preservatlon Planner Bureau of Histone Preservatlon MR Enclosures <; Dly'<:;'ONS Of- FLORlDA,DB>ARTMENT OF Off,ce of the Secretary Office of I Fltern~hon~l Relahons D,v,sIon of ElectIons DlvlsLon of CorporatlOns OJ vIsIon of Cui rural AffalTs DlV1S,on of HIstorical Resources D,v,s,on of LIbrary and InformatIOn ServIces DIvIsIOn of LlCen<lIIg D,v,sLon of Adnun,strallve ServIces .". MEMBER OF THh FLORIDA CABINET Sta te Board of Education Trust~es of the l"ternollmplOwment Trust Fund Adrrunlstrabon Con\Jru.ssLon Flo! Ida La"d d"d Waler ^dJud'C3tary C0nu111sslOn SLtmg B03rd O,VISLOn of Bond Finance Department of Revenwe Deportment of Law Enforcemenl Department of Hlghw~y Sofely and Motor VEhIcles Deparlment of Velerans' Affa"s FLORIDA DEPARTMENT OF STATE Katherine Harris Secretary of State DIVISION OF HISTORICAL RESOURCES RECEIVED July 15, 2002 JUL ~ 27002 PLANNING & DEVElOPME.NT SERVICES CITY OF CLEARWATER Ms Cyndl Hardm Tarapam CIty of Clearwater 112 South Osceola Avenue Clearwater, FL~7?6 if nn F5 RE Downtt'iwn'=Cleaevater DeSign GUldehne~ G rem t-Afo LO 2l.!1 Dear Ms Hardm Tarapam The followmg Items relatmg to the above rcferenced project are forwarded for your ImmedIate actIOn and future reference Please look closely at the Grant Number assigned to your grant It IS listed above on the reference lme and should be mcluded In all future correspondence WIth thIs office For project!:. usmg FEDERAL funds, the grant number will be preceded by an (F), whlle STATE funded projects will begm WIth an (S) Also, for audltmg purposes, the Department of State FErn number 1559-60001874 Our CFDA number IS 15-904 Grant Award Aercement (2 copies), the Addendum (1). and Requests for Advanced Payment (4) Please revIew the Agreement and Attachment A (see below) carefully to aVOld any mlsunderstandmgs of the 1Imltattons, condltlOns and reqUirements of the &'Tant Then 1 have both COPIes of the Grant Award Agreement, the Addendum, and the four Request for Advanced Payment forms slgned by the person duly authonzed to act for the grantee orgamzatlOn, 2 return both COllies of the Agreement, the Addendum, and four sH!Ded ReQlle!>t for Advanced Payment forms to me for final execution within thIrty days. We wdl Sl!!:" and date both COpieS of the Agreement and return one fully executed copy of It to you for retentIOn m you project file It IS Important that you return your Agreement to me wlthm thlrtv (30) days of receipt so that we may tully execute the Agreement. The project beginmng date I~ the date when the Agreement IS finally Signed by all parties Project expenses incurred before thiS project beglllnlllg date and e:\penses mcurred after the project ending date, which is June 30, 2002, arc not eh!!lble for payment Attachment A Retam Attachment A and all other Attachments In your ploJect file Pn bhcltv I nformation TIm mformatlon IS deSigned to aSSlst you In meeting the publiCI ty requll ements as oLltllned In Part I of Attachment A 500 S Bronaugh Street . Tallahassee, FL 32399-0250 . http Ilwww I1helltage COllI ,,/' o Director's Office 0 Archaeological Research tr Hlstunc Pn.suvahon (850) 2../5.6300 . FAX 245-6135 (850) 2../5.6444 . FAX 245.6136 (850) 2..5-6333 . FAX 245.6437 o HISIOrlcal MlJsellm~ (850) 245-6100 . FAX 2..5-6../33 o Palm Beach RegIOnal OffIce (561) 279.1--I7S' FAX 279-1476 o 51 Augushne ReglDnal OffIce (904) 825.50..5. FAX 825-501 I o Tampa r{eglOnal OffIce (813) 272-3843 . FAX 272-23../0 Ms Hardm Tarapam July] 5, 2002 Page Two ProJcct Progress & Expenditure Report A copy of the reportmg form 1& enclosed Pleasc make additIOnal copies for you use dunng the Grant Period Thls report must be submitted four times dunng the Grant Penod Failure to submit a rcport bv the statcd deadllnc will result In our reportme the j:!rant nrolcct as being: m uOIl-comnliance with the l!rant renortinl!: reqUIrements to the DeJJartment'~ Bureau of Planlllng, Budeet, and Financial Services Payment of grant fund" 'WIll be sll"pendcd until the reportmg reqmrements have been satt..fied. The four reportmg penods wIl] be as follows First Period: DATE THE AGREEMENT IS FULLY EXECUTED BY THIS OFFICE to September 30, 2002 (Deadline for receipt of the report IS October 31, 2002) Second Period: October 1,2002 to De(ember 3],2002 (Dead]me for receIpt of the report IS January 31, 2003) Third Penod: January 1, 2003 to March 31, 2003 (Dead]1Oe for receIpt of the report IS Apn I 30, 2003) Final Period. April 1, 2003 to June 30, 2003 (Dead]me for receipt of the report IS Ju]y 31, 2003) Upon submission of your first Progress and Expenditure Report we wil] revIew It for project lnltlatlOn and request the first "advance" payment The followmg checks will then be requested upon review and approval of the second and thlfd Progress and Expendlture Reports The final payment wlll be authonzed upon review and approval of the final product and the FlOa] Progress and Expenditure Report Please note that you must illltiate the nroi ect within the first 90 days of the 2rant penod Attachment B For those projects Invo]vcd 10 survey work, we have enclosed an Attachment B which conta1Os mformatlOn relatmg to the documentatIOn of f]onda Site File forms For archaeo]oglcal surveys, Attachment B .1]so conta1Os a copy ofRu]e IA-46, Flonda Adm10lstratlve Code My very best to you for a successful project If you have any questions or IfI can be of any further aSSIstance, please do not heSitate to Gontact me at (850) 245-6333 or toll free at (800) 847-7278 or bye-mall at mrowlev@mad dos state fl us S1Ocerely, ~~:I H I stan c Preserva t10n Pl anoer Bureau of Hlstonc Pre!:,ervatlon MR Enclosures Return Completed Report to: Grants and Education SectIOn Bureau of Historic Preservation DIVISIOn of Historical Resources 500 South Bronough Street Tallahassee, Florida 32399-0250 Your Grants Manager IS: Mary Rowley (850) 245-6333 or Toll Free at (800) 847-7278 FAX: (850) 245-6437 EMAIL: mrowlev{a:lmall dos.state tl us PROJECT PROGRESS & EXPENDITURE REPORT REPORT FOR THE 1 SI 2nd 3rd Fmal (PLEASE CIRCLE ONE) PROJECT PERIOD Reports are due every three months of your grant perrod Grant Number F0216 Grantee Name City of Clearwater Project Title Downtown Clearwater Desie:n Guidelines Project Type Survey and Planuine: Grant Award Amount $10,000.00 Grant Award Agreement Begmmng Date Date ofImtJatlOn of ProJect Work Scheduled Project CompletIon Date June 30, 2003 Project Contact InformatIOn IS ..how" below Please correct or update as needed. Project Contact: Ms. Cyndi Hardm Tarapam Address 112 South Osceola Avenue Clearwater, FL 33756 Daytime Phone Number: FAX Number: (727) 562-4547 (727) 562-4576 , Project Progress & Expenditu. .:.eport , Page Two Expenditure Report Documentation Procedures For Advanced Payments Please read all Documentation Procedures before preparing each Progress & Expenditure Report. The following information is required for each report. Detailed backup documentation MUST accompany expenditure reports. 1. Reportmg Period Review A. Enter your total CASH expendltures for the reportmg penod Cash expenditures MUST be detaIled on the Cash Outlay Sheet List all expenses/mvOIces PLEASE SEE ITEM 5 BELOW B. Enter your total donated services and donated values Donated services and values must be detailed on the Donated Values and Donated Servlces Sheets PLEASE SEE ITEM 6 BELOW C. Enter the sum ofItems A and B above to show your Total ExpendItures for the reportmg penod 2. Grant Summary A. Enter the total cash you have expended to date B. Enter the total Donates Servlces/Donated Values used and recelVed to date C. Enter the sums ofItems A and B above to show your Total ExpendItures dunng the Grant Award penod 3. Interest Except where exempted by Federal Statute, all subgrantees of a State shall remIt mterest or other investment income which exceeds $250.00 per year earned on advances of Historic Preservation Fund grant funds. 4. CertificatIOn To be sIgned and dated by authonzed person 5. Cash Outlay A. LIst the mformatlOn 10 the proper columns B. Back-up Documentation is required. Each cash/check or voucher expenditure must be documented with ao Invoice AND proof of payment, either III the form of a canceled check (front and back) or proof of receipt of payment BY THE VENDOR, or a detailed accounting page showing debits and credits. C. The purpose of each expendIture must be stated clearly and m sufficIent detali for the DIVISion to determme If the expenditure IS allowable D. For in-kind services (salaries), time sheets and back-up payroll documentatIOn are reqUIred. In IIstmg paid employees, be aware that the amount clauned may be greater than the amount of check smce you are allowed to claim the gross salary plus benefits A sample In-Kmd ServIces Time Sheet IS attached You may choose to use th15 or other forms E. The maXimum allowable hourly rate for Federally funded grant projects IS $60 29 , - Project Progress & ExpendltUl ..eport , Page Three 6. Donated Values A. Donated Materials and Transportation 1. Donated matenals must be documented on thIS [onn 2 Make certam all matenals were donated wnhm the Grant Award Agreement penod 3 MIleage must be calculated at $ 29 / mIle DestmatlOn, purpose of travel, and number of miles dnven must be lIsted B. Donated Services I All Donated ServIces MUST be documented on an attached Donated Services TIme Sheet 2 Each attached Time Sheet must be sIgned and dated by the Volunteer and the Project SupervIsor 3 List each of the donors and theIr donated services 4 Be sure to mclude the total hours worked - Project Progress & Expenditu~ _~eport Page Four Expenditure Report 1. REPORTING PERIOD REVIEW: A. Cash expended this Period: $ B. Donated ServIces/Donated Values claimed this Penod $ c. Total expendItures for this Period $ 2. GRANT SUMMARY A. Total Cash expended to Date $ B. Total Donated Services/Donated Values expended to date $ c. Total expenditures to date $ 3. Interest Except where exempted by Federal Statute, all subgrantees of a State shall remit interest or other investment mcome which exceeds $250.00 per year earned on advances of Historic Preservation Fund gran t funds. Checks must be made payable to: "National Park Service". 4. Certification: I certify that to the best of my knowledge the mformatlOD reported herem is correct, that all goods and services invoiced have been received, and that all outlays were made m accordance With grant conditions. Signature of Authonzed Person (Please Sign In mk Ongmal Slgnatures Only Please) Date - Project Progress & Expendltm.. _,,-eport Page Five 5. Cash Outlay ATTACH ALL INVOICES, PROOFS OF PAYMENT, TIME SHEETS AND PAYROLL REGISTERS. TOTAL AMOUNT CLAIMED FOR CASH OUTLAY Attach additIOnal pages for Cash Outlay as necessary PrOject Progress & ExpendIture Report Page SIX 6. Donated Values A. Donated Matenals and Travel Ltst all donated matenals below The nuleage allowance lS $ 29/nule TOTAL AMOUNT CLAIMED FOR DONA TED MA TERlA LS/TRA VEL Attach additIOnal pages for Don,lted Materials and Tramportation a\ nCCCS'iar) Project Progress & Expenditul. ~eport Page Seven B. Donated Services List total donated hours provided by each ll1dlvldua1 Hourly rates shall be Federal Mlmffium Wage, ($5 15 per hour), unless the work perfonned IS that In which the person performIng the service IS otherwIse usually employed or possesses professIOnal skills, and lor trammg and expenence m that field of professIOnal expert1se, III which case the rate shall be that normally paId for such services If the hourly rate hsted IS above Federal Mllll1Tlum Wage, attach a sIgned statement from the mdlVldual hstmg hls/her quahficatlOns ATTACH DONATED SERVICES TIME SHEETS. TOTAL AMOUNT CLt\IMED FOR DON i\TEO SERVICES Attach additional pages for Donated Service,> as necessar)'. Project Progress & Expendituf\.- -,,-'\.eport Page Eight Progress Report For Project Progress Reports submitted for all reporting periods other than the final, please answer or provide information for all of the fonowing items except those marked FINAL REPORT ONLY. For the final report, please respond to all items. 1 Project Work Schedule for thIS reportin2 period: 2 Summary of ProJect Work Completed 3 Unusual or Slgmficant CondItIOns or Problems Encountered 4 LIstmg ofReqmred Documents to be SubmItted or Already SubmItted _ Copy of selectIOn process documentatIOn (RFP, bId notlces, results of bIds, etc ) for profeSSional services such as consultants, etc Date SubmItted _ Draft copy of contract(s) for professIOnal and scrvlces for reVlew and approval Date SubmItted _ Approved fully executed copy of contract(s) for professlOnal servlces Date SubmItted Caples of Draft Products (Plans, Reports, Brochures) for revlcw and dpproval Date SubmItted For product Ncws Releases Date Submltted Grdntee Staff and/or Volunteers (attach lIst of names, pOSI tIOTIS, and pay scales) Date Submitted PrOject Progress & Expeoditurtc ~..eport Page Nme FINAL REPORT ONLY (items 5-8 are applicable only to the 4th/final report) 5 Bnefly descnbe the project work actually accomplIshed and mdlcate any vanatlOns from that ongInally planned Number of attendees at workshops, semmars, etc Number of caples of final products produced or pnnted 6 Descnbe dIfferences between ongmal cost estImates and actual costs of project work Items 7 Descnbe the economlC benefit achIeved from the project Please complete the followmg mformatlOn Total number of paId person-hours worked Number of employees workmg on project (do not mclude volunteers) Total pa)ll all . Project Progress & ExpendituL ..eport , Page Ten FINAL REPORT ONLY 8 (FINAL REPORT ONLY) Attestation Statement I attest, under penalties of perjury, that this organization has complied with the provisions of the grant and that all information reported to the Florida Department of State, Division of Historical Resources is correct. SIgnature of Duly Authonzed RepresentatIve Date Grant Award Agreement Number Grant A ward Amount $ Send to Grants and Educahon SectIOn, Bureau of Htstonc Preservation, 500 South Bronough Street, Tallahassee, Flonda 32399-0250, (850) 245-6333, Fax (850) 245-6437 DOCUMENTATION OF DONATED SERVICES Project Title Grant No Name of Volunteer Type of Work Performed Hourly Rate of $ !hour Based on The hourly rate shall be the Federal mInImUm wage ($5 15) unless the work performed IS that In which the volunteer IS otherwIse usually employed or possesses professlOnal sk.111s, tra1010g and expenence, 10 which case the rate shall be that normally paid for such semces 10 the project area or actual salary A letter support1Og any rate over m10tmum wage must accompany thts form BEGINNlNG ENDING DATE VALUE DATE OF OF TOTAL WORK HOURLY (HOURS x REPORTING REPORTING HOURS RATE RATE) PERIOD PERIOD Total Hours Claimed Total Amount Claimed $ Date Slgnature of Employee Date SIgnature of Project Supervisor Secretary of the Interior's Standards for Preservation Planning Prese rv a lion pia n n I ng I s a process th at 0 rgan Izes pre s ervatlon activities (Ide ntlfl catlo n, eva luatlo n, registration and treatment of hlstonc properties) In a logical sequence The Standards for Planning discuss the relationship among these activities while the remaining activity standards consider how each activity should be carned out The ProfeSSional Qualifications Stanpards discuss the education and expenence required to carry out vanous activities The Standards for Planning outline a process that determines when an area should be examined for historic properties, whether an Identified property IS significant, and how a significant property should be treated Preservation planning is based on the following principles . Important hlstonc properties cannot be replaced If they are destroyed Preservation planning provides for conservative use of these properties, preserving them In place and avoiding harm when possible and altenng or destroYing properties only when necessary . If planning for the preservation of historiC properties IS to have pOSitive effects, It must begin before the Identification of all significant properties has been completed To make responsible deCISions about histone properties, eXisting information must be used to the maximum extent and new Information must be acqUired as needed > . Preservation planning Includes publiC participation The planning process should provided a forum for open discussion of preservation Issues Public Involvement IS most meaningful when It IS used to assist In defining values of properties and preservation planning Issues, rather than when It IS limited to review of deCISions already made Early and continuing public participation IS essential to the broad acceptance of preservation planning deCISions Preservation planning can occur at several levels or scales In a project area, In a community, In a State as a whole, or In the scattered or contiguous landholdings of a Federal agency Depending on the scale, the planning process Will Involve different segments of the public and profeSSional communities and the resulting plans Will vary In detail For example, a State preservation plan Will likely have more general recommendahons than a plan for a project area or a community The planning process descnbed In these Standards IS flexible enough to be used at all levels while provldmg a common structure which promotes coordination and minimizes duplication of effort The GUidelines for Preservation Planning contain additional mformatlon about how to Integrate vanous levels of planning Standard I Preservation Planning Establishes Histone Contexts DeCISions about the Identification, evaluation, registration and treatment of histone properties are most reliably made when the relationship of IndiVidual properties to other Similar properties IS understood Information about hlstonc properties representing aspects of hiStOry, architecture, archeology, englneenng and culture must be collected and organized to define these relationships ThiS organizational framework IS called a "histone context" The hlstonc context organizes information based on a cultural theme and ItS geographical and chronological hmlts Contexts descnbe the Significant broad patterns of development In an area that may be represented by hlstonc properties The development of hlstonc contexts IS the foundation for deCISions about Identification, evaluation, registration and treatment of historiC properties Standard It Preservation Planning Uses Hlstonc Contexts To Develop Goals and Pnontles for the IdentificatIon, EvaluatIOn, RegistratIon and Treatment of Histone Properties A series of preservation goals IS systematically developed for each histOriC context to ensure that the range of properties representing the Important aspects of each histone context IS Identified, evaluated and treated Then pnontles are set for all goals Identified for each hlstonc context The goals With aSSigned prlontles established for each histOriC context are Integrated to produce a comprehenSive and conSistent set of goals and priorities for all histOriC contexts In the geographical area of a plannmg effort The goals for each hlstonc context may change as new Information becomes available The overall set of goals and prlontles are then altered In response to the changes In the goals and prlontles for the IndiVidual histOriC contexts Activities undertaken to meet the goals must be designed to deliver a usable product within a reasonable penod of time The scope of the activity must be defined so the work can be completed with available budgeted program resources Standard III The Results of Preservation Plannmg Are Made Available for Integration Into Broader Planmng Processes Preservation of historic properties IS one element of larger planning processes Planning results, Including goals and pnOrltles, information about historic properties, and any planning documents, must be transmitted In a usable form to those responSible for other planning activities Federally mandated histone preservation planning IS most successfully Integrated Into project management plannmg at an early stage Elsewhere, this Integration IS achieved by making the results of preservation planning available to other governmental planning bodies and to private mterests whose activities affect hlstonc properties Secretary of the Interior's Guidelines for Preservation Planning Introduction These GUidelines link the Standards for Preservation Planning With more speCific gUidance and technical Information They desCribe one approach to meeting the Standards for Preservation Planning Agencies, organizations or IndIViduals proposing 10 approach planning differently may Wish to review thelf approaches wllh the National Park Service The Guidelines are organized as follows ManaGinG the PlanninG Process DevelOPinG Hlstonc Contexts DeveloPlnq Goals for a Hlstonc Context IntearatmG IndIVidual Historic Contexts-CreatinG the Preservation Plan Coordlnatlno With ManaGement Frameworks Recommended Sources of Technical Information Managmg the Planning Process The preservation planning process must Include an expliCit approach to Implementation, a prOVISion for review and reVISion of all elements, and a mechanism for resolVing conflicts Within the overall set of preservation goals and between this set of goals and other land use planning goals It IS recommended that the process and ItS products be desCribed In publiC documents Implementing the Process The planning process IS a continuous cycle To establish and maintain such a process, however, the process must be diVided mto manageable segments thai can be performed, Within a defined period, such as a fiscal year or budget cycle One means of achieVing this IS to define a penod of time dUring which all the preliminary steps In the planning process Will be completed These preliminary steps would Include setting a schedule for subsequent actiVities Review and ReviSion Planning IS a dynamic process It IS expected that the content of the historic contexts desCribed In Standard I and the goals and priorities desCribed In Standard II Will be altered based on new Information obtained as planning proceeds The incorporation of this information IS essential to Improve the content of the plan and to keep It up-to-dale and useful New Information must be reviewed regularly and systematically, and the plan reVised accordingly Public PartIcIpatIOn The success of the preservation planning process depends on how weill! SOliCits and Integrates the views of various groups The planning process IS directed first toward resolving conflicts In goals for hlstonc preservation, and second toward resolving conflicts betvveen histone preservation goals and other land use planning goals Public partiCipation IS Integral to this approach and Includes at least the following actIOns 1 2 Involving hlstonans, architectural hlstonans, archeologlsts,iolklonsts and persons from related dlsclplmes to defme, review and revise the histone contexts, goals and prlontles, Involving mterested indiViduals, organizations and communities In the planning area m Identifying the kinds of hlstonc properties that may eXist and SUitable protective measures, Involving prospective users of the preservation plan In defining Issues, goals and pnontles, Provldmg for coordination with other planning efforts at local, State, regional and national levels, as appropriate, and Creatmg mechanisms for IdentifYing and resolving conflicts about hlstonc preservation Issues The development of hlstonc contexts, for example, should be based on the professional Input of all disCiplines Involved In preservation and not be limited to a single disCipline For prehlstonc archeology, for example, data from fields such as geology, geomorphology and geography may also be needed The Individuals and organizations to be Involved will depend, In part, on those present or Interested In the planning area 3 4 5 Documents Resulting from the Plannmg Process In most cases, the planning process produces documents that explain how the process works and that discuss the hlstonc contexts and related goals and pnontles While the process can operate In the absence of these documents, planning documents are Important because they are the most effectIVe means of communicating the process and ItS recommendations to others Planning documents also record decIsions about histone properties As vanous parts of the planning process are reviewed and reVised to reflect current information, related documents must also be updated Planning documents should be created m a form that can be easily reVised It IS also recommended that the format language and organization of any documents or other matenals (Visual aids, etc ) contamlng preservation planning information meet the needs of prospective users Developmg Hlstonc Contexts General Approach Available information about hlstonc properties must be divided Into manageable units before It can be useful for plannmg purposes Major deCISions about Identifying, evaluating, registering and treating histOriC properties are most reliably made In the context of other related properties A histOriC context IS an organizational format that groups Information about related hlstonc properties, based on a theme, geographiC limits and chronological period A single historiC context deSCribes one or more aspects of the hlstonc development of an area, conSidering hiStOry, architecture, archeology, engineering and culture and Identifies the Significant patterns that IndiVidual hlstonc properties represent, for example, Coal M In Ing In Northeastern Penns ylva n I a betvveen 1860 an d 1930 A set of h Istonc con lexts IS a comprehenSive summary of all aspects of the history of the area The hiStoriC context IS the cornerstone of the planning process The goat of preservation planning IS to Identify, evaluate, register and treat the full range of properties representing each histone context, rather than only one or two types of properties Identification actiVities are organized to ensure that research and su rvey actlv It I es In cI ude p rap ertl es re pres en tin g a II as pects of th e his torlc con text E val uat Ion us es th e hlstonc context as the framework within which to apply the Criteria for evaluation to speCifiC properties or property types DecIsions about treatment of properties are made with the goal of treating the range of properties In the context The use of histone contexts In organizing major preservation actIVities ensures that lhose actiVities resullm the preservation of the Wide variety of properties that represent our hiStOry, rather than only a small, biased sample of oropertles Historic contexts, as theoretical constructs, are linked to actual historic properties through the concept of property type Property types permit the development of plans for Identification, evaluation and treatment even In the absence of complete knowledge of Individual properties Like the histone context, property types are artifiCial constructs which may be revised as necessary Historic contexts can be developed at a vanety of scales appropnate for local, Stale and regIOnal planning Give the probability of histone contexts overlapping In an area, It IS Importanllo coordinate the development and use of contexts at all levels Generally, the Slate Hlstonc Preservation Office possesses the most complete body of Information about histone properties and, In practice, IS In the besl position perform this func!ion The development of histone contexts generally resulls In documents that descnbe the prehistoric processes or patterns that define the context Each of the contexts selected should be developed to the pOint of Identifying Important property types to be useful In later preservation deCISion-making The amount of detail Included In these summaries Will vary depending on the level (Jocal, State, regional, or natIOnal) at which the contexts are developed and on their Intended uses For most planning purposes, a synopsIs of the written deSCription of the hlstonc context IS sufficient Creatmg a Histone Context Generally, histone contexts should not be constructed so broadly as to Include all property types under a single hlstonc context or sa narrowly as to contain only one property type per histone context The follOWing procedures should be followed In creating a histone context 1 Identify the concept, time penod and geographlca/llmlts for the hlstonc context EXlshng Information, concepts, theones, models and deSCriptions should be used as the baSIS for defining histOriC contexts Biases In primary and secondary sources should be Identified and accounted for when eXisting information IS used In defining hlstonc contexts The Identification and descnptlon of historiC contexts should Incorporate contnbutlons from all diSCiplines Involved In hlstonc preservation The chronological penod and geographical area of each hlstonc context should be defined after the conceptual baSIS IS established However, there may be exceptions, espeCially In defining prehIstoriC contexts where drainage systems or phYSiographic regions often are outlined first The geographical boundaries for hlstonc contexts should not be based upon contemporary political, project or other contemporary boundaries If those boundaries do not COinCide With historical boundaries For example, boundanes for prehistoriC contexts Will have little relationship to contemporary City, county or State boundaries 2 Assemble the eXisting mformatlon about the hlstonc context a CollectIng InformatIOn Several kinds of information are needed to construct a preservation plan InformatIOn about the history of the area encompassed by the hlstonc context must be collected, including any Information about histone properties that have already been Identified EXlslIng surveyor Inventory entnes are an Important source of Information about histone properties Other sources may Include literature on prehistory, histOry, architecture and the enVironment, SOCial and environmental Impact assessments, county and State land use plans, architectural and folkllfe studies and oral hlslorles, ethnographic research, State historic inventOries and registers, technical reports prepared for Section 106 or other assessments of hlstonc properties, and direct consultation With IndiViduals and organized groups In addition, organizations and groups that may have Important roles In defining hlstonc contexts and values should be Identified In most cases a range of knowledgeable profeSSionals drawn from the preservation, planning and academiC communities Will be available to assist in defining contexts and In Identifying sources of Information In other cases, however, development of hlstonc contexts may occur In areas whose history or prehistory has not been extensively studied In these Situations, broad general hlstonc contexts should be initially Identified uSing available literature and expertise, With the expectation that the contexts Will be reVised and subdiVided In the future as primary source research and field survey are conducted It IS also Important to Identify such sources of Information as eXisting planning data, which IS needed to establish goals for Idenliflcatlon, evaluation and treatment, and to Identify factors that Will affect attainment of those goals The same approach for obtaining Information IS not necessanly deSirable for all historic contexts Information should not be gathered Without first conSidering ItS relatIVe Importance to the histOriC context, the cost and time Involved, and the expertise reqUired to obtain It In many cases, for example, published sources may be used In wrltmg Initial definitions of histone contexts, archIVal research or field work may be needed for subsequent actIVities b Assessing Information All information should be reviewed to Identify btas In historic perspectIVe, methodological approach, or area of coverage For example, field surveys for archeological sites may have Ignored hlstonc archeological Sites, or county land use plans may have emphasized only development goals 3 Synthesize mformatlon The Information collection and analysIs results In a written narrative of the histone context ThiS narrative provides a detailed synthesIs of the data that have been collected and analyzed The narrative covers the history of the area from the chosen perspective and Identifies Important patterns, events, persons or cultural values In the process of Identifying the Important patterns, one should conSider . Trends In area settlement and development, If relevant, . Aesthetic and artistiC values embodied In architecture, construction technology or craftsmanship, . Research values or problems relevant to the hlstonc context, SOCial and phYSical sCiences and humanities, and cultural Interests of Jocal communities, and . Intangible cultural values of ethniC groups and native American peoples 4 Defme property types A property type IS a grouping of IndiVidual properties based on shared phYSical or assoCIatIVe characteristics Property types link the Ideas Incorporated In the theoretical hlstonc context With actual hiStoriC properties that Illustrate those Ideas Property types defined for each hlstonc context should be directly related to the conceptual baSIS of the histone context Property types defined for the hlstonc context "Coal Mining In Northeastern Pennsylvania, 1860-1930" might Include coal extraclion and processing complexes, railroad and canal transportation systems, commercial dlstncls, mine workers' hOUSing, ch urches, SOCial clubs and other community faCilities reflecting the ethniC onglns of workers, and reSidences and other properties associated With mJne owners and other industrialists a Identify property types The narrative should diSCUSS the kinds of properties expected Within the geographical limits of the context and group them Into those property types most useful In representing Important hlstonc trends Generally, property types should be defined after the hiStoriC context has been defined Property types In common usage ("Queen Anne House," "mill bUildings" or "stratified sites") should not be adopted Without first venfylng their relevance to the hlstonc contexts being used b Characterize the locatlonal patterns of property types Generalizations about where particular types af properties are likely to be found can serve as a gUide for Identification and treatment Generalizations about the dlstnbutlon of archeological properties are frequently used The distribution of other hlstonc properties often can be estimated based on recognizable hlstoncal, environmental or cultural factors that determined their location locatlona! patterns of property types should be based upon models that have an expliCit theoretical or hlstoncal baSIS and can be tested In the field The model may be the product of histOrical research and analYSIS ("Prior to Widespread use of steam power, mills were located on rivers and streams able to produce water power" or "plantation houses In the MISSISSippi Black Belt were located on sandy clay knolls"), or It may result from sampling techniques Often the results of statistically valid sample surveys can be used to describe the localional patterns of a representative portion of properties belonging to a particular property type Other surveys can also proVide a baSIS for suggesting locatlonal patterns If a diverSity of histOriC properties was recorded and a vanety of environmental zones was Inspected It IS likely that the Identification of locatlonal patterns Will come from a combination of these sources Expected or predicted locatlonal patterns of property types should be developed With a proVISion made for their verification c Cnaractenze the current condition of property types The expected condition of property types should be evaluated to assist In the development of Identification, evaluation and treatment strategies, and to help define physlcallntegnty thresholds for vanous property types The follOWing should be assessed for each property type I Inherent characlenstlcs of a property type that either contnbute to or detract from Its phYSical preservation For example, a properly type commonly construeled of fragile matenals IS more likely ta be detenorated than a properly type constructed of durable matenals, structures whose histone function or deSign limits the potenllal for alternative uses (water towers) are less likely to be reused than structures whose design aJlows a wider vanety of other uses (commercial bUildings or warehouses) 2 Aspects of the social and natural environment that may affect the preservation or VISibility of the property type For example, community values placed on certain types of properties (churches, historic cemetenes) may resuJt In their maintenance while the need 10 reuse valuable materials may stimulate the disappearance of properties like abandoned houses and barns 3 It may be most efficient to estimate the condition of property types based on profeSSional knowledge of eXisting properties and field test these estimates uSing a small sample of properties representatIVe of each type 5 IdentIfy rnformatlOn needs Filling gaps In Information IS an Important element of the preservation plan designed for each histone context Statements of the Information needed should be as speCific as pOSSible, focusing on the Information needed, the hlstonc context and property types It applies to, and why the Information IS needed to perform IdentIfication, evaluation, or treatment activities Developrng Goals for a Histonc Context Developrng Goals A goal IS a statement of preferred preservation actiVitIes, which IS generally stated In terms of property types The purpose of establIshing preservation goals IS to set forth a "best case" version of how properties In the hlstonc context should be Identified, evaluated, registered and treated Preservation goals should be Oriented toward the greatest pOSSible protection of properties In the hlstonc context and should be based on the prinCiple that properties should be preserved In place If pOSSible, through affirmative treatments like rehabilitation, stabilization or restoration Generally, goals Will be speCIfic to the histOriC context and Will often be phrased In terms of property types Some of these goals Will be related to Information needs previously Identified for the hlstonc context Collectively, the goals for a hlstonc context should be a coherent statement of program direction covenng all aspects of the context For each goal, a statement should be prepared Idenllfymg 1 The goal, Including the context and property types to which the goal applies and the geographical area In which they are located, 2 The actlVltles reqUired to achieve the goal, 3 The most appropnate methods or strategies for carrying out the actIVities, 4 A schedule Within which the actiVities should be completed, and 5 The amount of effort reqUired to accomplish the goal, as well as a way to evaluate progress toward ItS accomplishment Setting priOrities for goals Once goals have been developed they need to be ranked In Importance Ranking Involves exammIng each goal In light of a number of factors General socml, economIC, political and enVIronmental conditions and trends affecting (positively and negatively) the Identification, evaluation, registration and treatment of property types In the histOriC context Some property types m the hlstonc context may be more directly threatened by deterioration, land development patterns, contemporary use patterns, or publiC percepllons of their value, and such property types should be given priority conSideration 2 Major cost or technical conSiderations affecting the Identification, evaluation and treatment of property types In the historiC context The Identification or treatment of some property types may be technically pOSSible but the cost prohibitive, or techniques may not currently be peliected (for example, the Idenllflcallon of submerged sites or objects, or the evaluation of sites contamlng matenal for which dating techniques are still being developed) 3 Identification, evaluation, registration and treatment actiVities preViously carned out for property types In the hiStoriC context The followmg provisions MUST be included lJl all contracts between a grantee and a Contractor(s) or Consultant(s) for work in which Grants~In-Ald funds are utIlized as stated m Attachment A Part I A 2 c of the Gran t Award Agreement 1 Project DuratIOn A provIsIOn for the date of completIOn of the project or project dura tlOn 2 Legal Remedies Contracts other than small purchases shall contam prOVISions or conditions WhlCh will allow for administrative, contractual, or legal remedies m mstances where contractors vIOlate or breach contract tenns, and provide for such sanctlOns and penalties as may be appropriate 3 TermmatIOn AH contracts shall contam SUItable provIsions for tenmnatlon by the grantee, mcludmg the manner by which It will be effected and the basIs for settlement In addltlOn, such contracts shan descnbe conditIons under whICh the contract may be termmated Tor default as well as conditions where the contract may be tennmated because of circumstances beyond the control of the contractor 4 Equal Employment Opportumty ComplIance The (Insert Contractor/Consultant name here) shall comply with Title VI of the ClVll Rights Act of 1964, SectIOn 504 of the RehabilitatIOn Act of 1973, and Title I of the Amencans with DlsabIhtles Act of 1990 m that No person m the UUlted States shall on the grounds of race, creed, color, national ongln, sex, age, politlcal affilIatIOn, belIefs, or disability be subject to dlscnmmatlOn under any program or actlvlty which the Contractor has agreed to undertake by and through the covenants and prOVlSlOns set forth In thiS Contract 5 Access to Records All contracts (except those awarded by small purchases procedures) awarded by grantees shall mclude a provIsiOn to the effect that the granlee, the Department, or any of their duly authonzed representatIves shall have access to any books, documents, papers, and records of the GOntractor which are dIrectly pertment to that specific contract, for the purpose of makmg audlt, examination, excerpts, and transcnptlOn Grantees shall reqUire contractors to mamtam all reqll1red records for FIVE years after grantees make final payments and all other pendmg matters are closed 6 Copeland "Anti-Kickback" Act (RehabIlitation Projects ONLY) All contracts Involvmg constructIOn work shall mclude prOVIsion for complIance with the Copeland "Antl-Klckback" Act, 18 use 874, as supplemented m Department of Labor regulations, 29 CFR Part 3, prohibIting employers from mducmg any person employed to give up any part of the compensatIon to which he or she IS otherWise entitled 7. Rights to Data and Copynghts When pubhcatlOns, films, or SimIlar matenals are developed, dIrectly or mdlrectly, from a program, project or activity supported by grant funds, any copyright resultmg therefrom shall be held by the Flonda Department of State, DIViSion of l-Iistoncal Resources The author may aIrange for copynght of such matenals only after approval from the Department Any copynght arranged for by the author shallmc\ude acknowledgment of grant assistance As a condl tlon of grant aSSistance, the grantee agrees to, and awal ds to the Department and, If applicable, to the Federal Government, and to ItS officers, agents, and employees actmg wlthm the scope of their offiCial dutles, a royalty-free, nonexclusive, and mevocable license throughout the world for offiCial purposes, to publIsh translate, reproduce, and use a 11 subJ eet d8 ta or copYllghtable matenal based on such data covered by the copynght Recommended Sources of Technlcallnformabon Current RecommendatIOns A Planmng Compamon A GUide for State Histone Preservation Planning Susan L Henry Renaud, 1983 (draft) Describes an approach to preservatIOn planning that uses fully developed historic contexts as special technical studies necessary to effective planning and declsron-maklng GUldelmes for Local Surveys A BasIs for Preservation Planning (formerly National Register Bulletin 24) Anne Derry, H Ward Jandl, Carol 0 Shull, and Jan Thorman, revised by Patricia L Parker, 1985 Local Histone Preservation Plans A Selected Annotated Blb/Jography Nell GaglJardl and Stephen Morris, 1 993 Provides an overview of th e ran g e of I oca I historiC pres ervatl on pia ns from acros s the cou n try, including information on how a number of communilles have addressed vanous Issues In their preservation plans The National Hlstonc Landmarks Program Theme Study and PreservatIon Planmng Robert S Grumet Technrca! Bnef 10, Archeology & Ethnography Program, National Park Service, 1990, revised 1992 National Park ServIce, 1994, Thematic Framework Use of the National Park Service ThematiC Framework need not be limited to the federal level, as the conceptualization It provides can equally Inform preservatIon and Interpretation at Jocal, slate, and regional levels Prepanng a Hlstonc Preservation Plan Bradford J White and Richard J Roddewlg Planning AdvIsory Service Report No 450, 1994 Describes components that are Important In a good preservation plan and explains how several communities have carned out preservation planning actiVities Available from the American Planning ASSociation, 122 South Michigan Avenue, SUite 1600, Chicago, WInOIS 60603-6107, (312) 786-6344 Protecting Archeological Sites on Pnvate Lands Susan L Henry, with Geoffrey M Gynsco, Thomas H Veech, Stephen A Morns, Patricia L Parker, and Jonathan P Rak PrOVides useful Information on - strategies for protecting archaeological sites In local communities Reaching Out, Reaching In A GUide to Creating Effecttve Public PartiCipation In State Hlstonc Presetvatlon Planning Barry R Lawson, E II en P Ryan, and Rebecca Bartl eU Hutch Ison, 1993 DesCribes an approach for designing public partiCipation programs for State Hlstonc Preservation Office preservation planning, With a mini-case study from the Maryland Historical Trust May also be applicable In local community preservation planning settings Taking Command of Change A Practical GUIde for ApplYing the strategic Development Process In State Historic Preservation Offices Douglas C Eadie, 1995 DesCribes a strategic planning approach designed to prOVide practical gUidance to SHPOs In managing growth and change If a number of properties representing one aspect of a historic context have been recorded or preserved, treatment of additional members of that property type may receive lower pnorlty than treatment of a property type for which no examples have yet been recorded or preserved ThiS approach ensures that the focus of record I n g 0 r p reserving a II el e ments of th e h I stan c co n text IS retained, rather than limiting activities to preserving properties representing only some aspects of the context The result of consldenng the goals In light of these concerns will be a list of refined goals ranked In order of pnorrty Integratmg Individual Contexts-Creating the Preservation Plan When hlstonc contexts overlap geographically, competing goals and pnontles must be Integrated for effectNe preservation planning The ranking of goals for each hlstonc context must be reconciled to ensure that recommendations for one context do not contradict those for another ThiS Important step results In an overall set of pnontles for several historic contexts and a list of the actiVities to be performed to achieve the ranked goals When applied to a speCific geographical area, thiS IS the preservation plan for that area IllS expected that m many Instances historiC contexts will overlap geographIcally Overlapping contexts are likely to occur In two combinations-those that were defined at the same scale (I e, textile development In Smlthtown 1850-1 9 10 and CIVil War In Smlthtown 1855-1870) and those defined at different scales (I e , CIVil War In Smlthtown and CIVil War In the Shenandoah Valley) The contexts may share the same property types, although the shared property types will probably have different levels of Importance, or they may group the same properties Into different property types, reflecting eIther a different scale of analYSIS or a different hlstorlca! perspective As previously noted, many of the goals that are formulated for a histone context will focus on the property types defined for that context Thus It IS critical that the Integration of goals include the expliCIt conSideration of the potential for shared property type membership by Individual properties For example, when the same property types are used by two contexts, reconcIling the goals will reqUire weighing the level of Importance assigned to each property type The degree to which Integration of hlstonc contexts must Involve reconciling property types may be limited by the coordinated development of histone contexts used at vanous levels IntegratIon WIth Management Frameworks Preservation goals and pnontles are adapted to land units through integration With other planning concerns ThiS mtegrallon must Involve the resolution of conflicts that arise when competing resources occupy the same land base Successful resolution of these conflicts can often be achieved through JUdiCIOUS combination of Inventory, evaluation and treatment actiVities Since hlstonc propertIes are Irreplaceable, these actiVities should be heaVily weighted to discourage the destruction of Significant properties and to be compatible With the primary land use PUBLICITY: A PRESERVATION NECESSITY HIstonc Preservation Grants-ill-AId Program Bureau of HIstonc Preservation, DlVlSlon of Historical Resources, Flonda Department of State We hope the followlllg mformatlOn will aSSIst you In g::llnlng pubhcity for your local proJect~ Be sure to revIew the Dubhcltv reqUIrements In Attachment A, as well. To those of us III the HIstonc preservatIOn field, the paSsIOnate concern for savmg and restanng a hlStOriC structure, excavatmg an archaeologIcal site or delving mto our ovm local history often overwhelms our recogrutIOll of the importance of modern communication and Its relauonsmp to preservatron VItalIty One form ofrnodem COIT1D1Wllcation WIth wmch we are all familiar is publicity If you ask someone what publICIty IS, you'll get the answer from many, "free advertising," but p-ublIC[ty is much more that' Publicity 1S mfonnation \Vith news value, PUbl1CIty IS news! If your publICIty is used by a newspaper, radlO or TV station, the story gams somethmg advertIsing can't offer - credIbIlIty Since your mformation comes from a dismterested thrrd party, It makes an lll1pact that paId advertising has dIfficulty matching There are,a number of reasons why publICIty is rmportant to hIstoric preservation, and why we as preservatlOnlsts must develop the necessary skills to handle it Here are some: · Your work is recognized within your community That IS, you gam greater commuruty awareness and goodwilJr · You give your loyal volunteers the personal satIsfaction that what they are doing is being noticed and appreciated · You make your membership proud Everyone likes to be assocIated WIth a Wlnller' · You encourage greater participatIon in you project · You heighten your appeal to prospectIve members Make them WANT to belong' · You develop greater financial support " Publicity IS very lffiportant to your orgarnzabon and to your histonc preservatlOn goals But publIc1ty 1S also Lmportant to the media Here's some reasons why newspapers love local publICIty (remember, radIO and teleVISIOn stations work the same way). 1 The activItIes of local people and orgaruzations are news PublishIng that news IS good for busmess SInce local news ranks h1gh W1th the readershIp, and mgh readersmp attracts paId advertIsmg 2 Newspapers don't have the staffs to cover all the rmportant local events, so they must depend on You If you can contnbute a pubhClty release that has news Interest and PUBLICITY: A PRESERVATION l'fECESSITY HIstone Preservation Grants-ill-AId Program Bureau of HIstone Preservation, DIvisIOn of HIS tonca I Resources, Flonda Department of State We hope the followmg InformatlOll will assIst you m gaming publicity for your local projec( Be sure to reYleW the publicIty reqUIrements In Attachment A, as well. To those of us In the H1stonc preservatIOn field, the passIOnate concern for savmg and restoring a historic structure, excavatmg an archaeologIcal SIte or delving into our O\V11 local history often overwhelms our recognitIOn of the importance of modem commurucatIOn and its relationslup to preservatIOn vItality One form of modem cornmurucatIon With wluch we are all famIlIar IS publIcity. If you ask someone what publICIty is, you'll get the answer from many, "free advertISIng," but publICIty is much more thatr Publicity IS informatIOn WIth news value, publicity IS news' If your publICity is used by a newspaper, radlO or TV statton, the story gains somethmg advertIsmg can't offer - credibl.l1ty Smce your mformatIOn comes from a disinterested thrrd party, It makes an Impact that paId advertIsing has dIfficulty matching There are a number of reasons why publICIty IS lITIportant to histonc preservatIOn, and why we as preservatIornsts must develop the necessary sIalls to handle It Here are some' . Your work is recognized within your community That is, you gam greater commurnty awareness and goodWIll! · You give your loyal" olunteers the personal satisfaction that what they are doing is being noticed and appreciated . You make your membership proud Everyone hkes to be assocIated WIth a WInner! · You encourage greater participation in you project · You heighten your appeal to prospective members Make them WANT to belong' . You develop ereater finanCIal support PubliCIty 15 very nnportant to your orgarnzatIon and to your histone preservation goals But publICIty 15 also important to the medIa Here's some reasons why newspapers love local publICIty (remember, radIO and televlsIOn stations work the same way) 1 The actIVItIes of local people and orgaruzatlODS are news PublIshmg that news is good for busmess Since local news ranks hIgh w1th the readership, and rogh readersmp attracts pald advertIsmg 2 Newspapers don't have the staffs to cover all the 1ffiportant local events, so they must depend on You If you can contnbute a publIcny release that has news mterest and Historic Preservation Grant Award Agreement Attachment A General and Special Conditions Governing Grants and Administrative Instructions for Historic Preservation Project Accountability For Advanced Payment State of Florida Department of State, Division of Historical Resources June 2000 Introduction and Definitions In accordance with the provIsions of Chapter 267, Flonda Statutes, the DIvIsion of Historical Resources, Department of State IS responsible for the administration of a comprehensive program of historic preservation activities m Flonda, and IS authonzed to participate In and receive funding assistance from the Federal hlstonc preservation program administered by the National Park Service, United States Department of the Intenor as authorized by the National Historic Preservation Act of 1966, as amended Major funding for the overall program IS denved from State funds authorized by the Flonda Legislature and from the annual apportionment of Federal funds to Flonda through the Federal hlstonc preservation program The award and administration of grant-m-ald aSSistance for hiStoriC preservation projects to be carried out by public agenCies or preservation organizations at the local level IS one elemen! of the State's comprehensive hlstonc preservation program Grants are awarded from funds available In the Histone Preservation Trust Fund established under authority of Section 2670617, Flonda Statutes These funds may Include a part of the Federal funds apportioned annually to the State, as well as funds appropnated for this purpose by the State Legislature and funds contnbuted from other sources The cost of admlnlstenng hlstonc preservation projects grants IS Included In the overall costs of the comprehensive program, and IS supported In part by the annual apportionment of Federal funds Conlinued eligibility for Federal funding assistance reqUires that the State's comprehensive histone preservation program be administered In accordance with Federal laws, regulations, and conditions, as welf as those of the State of Flonda The General and Special Conditions Governing Grants and the Administrative Instructions for Histone Preservation Project Accountability contained herem are Intended to Inform grantees of and assure grantee compliance with the Federal and State requirements applicable to hlstonc preservation projects grants Deflnrtlons "Allowable project costs" are the direct costs In cash expenditures and value of In-kind donations that are necessary to the accomplishment of authorrzed project work, Incurred durrng the project penod, and properly documented In accordance with the Department's Administrative Instructions for Historic Preservation Project Accountability "Autnonzed project work" means those activities deSCribed In Section I of the grant award agreement or In a fully executed amendment thereto "Department" means the State of Flonda, Department of Slate, DIvIsion of Hlstorrcal Resources "Grantee" means the agency, organization, or Individual named In the grant award agreement "Grant penod" means the period of time beginning on the effective date of the grant award agreement and ending on the date speCified In the grant award agreement "PrOject funds" refers to all amounts available for or expended In connection with the authorized project work, whether derrved from State or Federal grant share or local matching share sources, public or private, and whether prOVided In cash or In-kind "PrOject penod" means the period of time beginning on the effective date of the grant award agreement and ending when the project completion report IS approved by the Department or on the date otherwise specified In the grant award agreement or any amendment thereto PART J General and Special Conditions Governing Grants All expenditures In connection with projects approved for assistance under the hlstonc preservation grant program are subject to the provIsions of Chapter 267, Flonda Statutes, the National HistoriC Preservation Act of 1966, as amended, other applicable State and Federal laws, rules and regulations, the general conditions listed below, and special conditions affixed to project grant awards Applicability These conditions are applicable both to the grantee and 10 any consultants, contractors, or employees to which grant-In-aid funds are paid Failure by the grantee to comply with the conditIOns of grant assistance will be considered to be noncompliance A General CondItIons Grantee Publicity ReqUIrements In order to Insure a Wide public awareness of historiC preservation In general and local preservation proJects, the grantee shall meet the followrng reqUirements regarding publiCity of his/her project a At the outset of the proJect, a news release Iden!JfYlng the proJect's specifics including source(s) of grant funds, name of the project, along with Its nature and benefits to the community shall be sent by the grantee to local pnnt and electronic media b Upon completion of the proJect, the grantee shall Issue another news release to local pnnt and electronic media c There shall be an effort on the part of the grantee to encourage publication of one or more feature storres on the grantee's project by a newspaper, magazine or televIsion program of at least local circulation Satisfactory eVidence regarding feature stones shall consist of a copy of any newspaper or magazine articles, or letter(s) from grantees to newspapers, magazines or televISion stations Indicating the grantee has requested such a feature story, or wrrtten certification from the grantee to the Department that an effort was made In any case, If the effort was successful, the grantee shall proVide the Department with a copy of any such articles or wntten statement of when any televIsion story was broadcast d Durrng the course of the proJect, the grantee IS encouraged to Inform elected offiCials, including state offiCials, mayors, and city and county commiSSions, by leller of the nature and benefits of the project e Finally, In the case of rehabilitation or restoration projects, the grantee should also make an effort, where appropriate In the Judgment of the grantee, to pUbllclze the project and the source of grant assistance (at any stage of the project) to the community through a dedication or other public ceremony of some nature f Federally Funded Projects All news releases and promotional matenals relating to the project shall contam acknowledgment of grant assistance, substantially as follows "ThiS project (or publication) has been financed In part with histOriC preservation grant assistance provided by the National Park Service, US Department of the Interror, administered through the Bureau of HistOriC Preservation, DIVIsion of Hlstorrcal Resources, Flonda Department of State, aSSisted by the Histone Preservation AdVISOry CounCil However, the contents and opinions do not necessanly reflect the views and opinions of the Department of the Interior or the Flonda Department of Stale, nor does the mention of trade names or commerCial products constitute 2 endorsement or recommendation by the Department of the Interior or the Florida Department of State This program receives Federal financial assistance for Identification and protection of histone properties Under Title VI of the CIvil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age DISCrimination Act of 1975, as amended, the U S Department of the ~ntenor prohibits diScrimination on the basIs of race, color, national origin, disability, or age In ItS federally assisted programs If you believe you have been discriminated against In any program, actIVity, or facility as described above, or If you desire further Information, please wnte to Office of Equal Opportunity, National Park Service, 1849 C Street, NW, Washington, DC 20240 " g State Funded Projects All news releases and promotional matenals relating to the project shall contain acknowledgment of grant assistance, substantially as follows "ThiS project (or publication) has been financed In part with hlstonc preservation grant assistance provided by the Bureau of Historic Preservation, DIVIsion of Hlstoncal Resources, Flonda Department of State, aSSisted by the Histone Preservation AdVISOry CounCil However, the contents and opinions do not necessarily reflect the views and opinions of the Flonda Department of State, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Flonda Department of State 2 Amendments to the Grant Award Agreement All amendments to the grant award agreement for the project shall be In writing and fully executed by both parties Amendments Will be prepared by the Department, either at ItS own Initiative or upon approval of the written request of the grantee 3 Changes In Scope of Project Work The grantee may not, without formal amendment of the grant award agreement, make changes In the scope of the project which would alter the allowable project work or services as stipulated In the grant award agreement or make any changes which might result In a deviation from the mtent of the reglsfatlon which authorized the award of the grant In the event of uncertainty, queslions should be referred to the Department for final determination 4 ExtensIon of Grant Penod No extension of the grant penod Will be authorized without formal amendment of the grant award agreement 5 TImeliness of Work The grantee shall cause work on the project to be commenced within a reasonable lime not to exceed ninety (90) days after the effectIVe date of the grant award agreement The grantee shall prosecute the authonzed project work to compretlon With reasonable diligence and Within the project period 6 Project Supervision The grantee Will assure that competent and adequate profeSSional supervision and Inspeclion IS prOVided and ensure that the completed work conforms to the approved standards and speCifications 7 Conflict of Interest The grantee shall comply With the laws of the State of FlOrida governing conflict of Interest and standards of ethical conduct, Including Chapter 112, Part III, Flonda Statutes In addition, no grantee offiCial, employee, or consultant who IS authOrized In his or her offiCial capacity to negotiate, make, accept, approve, or take part In deCISions regarding a contract, subcontract, or other agreement In connection With a grant aSSisted project shall take part In any deCISion reratlng 10 such contract, subcontract or other agreement In which he or she has any finanCial or other Interest, or In which his or her spouse, minor Child, or partner, or any organization In which he or she IS serving as an offIcer, director, trustee, partner, or employee of which he or she has or IS negotiating any arrangement concerning emproymenl has such Interest 3 ,..' ... 8 Dual Compensation If a grantee staff member or consultant IS Involved simultaneously In two or more projects supported by Slate or Federal funds, and compensation on either project IS based upon percentage of time spent, he or she may not be compensated for more than 100 percent of his/her time dUring any part of the period of dual Involvement 9 Contingent Fees No person, agency, or other organization may be employed or retained to soliCit or secure a grant or contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee For breach or Violation of this prohibition, the Department shall have the fight to annul the grant Without liability or, at ItS discretion, to deduct from the grant or otherwise recover the full amount of such commission, percentage brokerage or contingent fee, or to seek such other remedies as may be legally available 10 Use of IndiVidual Consultants No project funds shall be used for the payment of fees to individual consultants Without the wntten authOrization of the Department The procurement of IndiVidual consultant services must be Justified and documented In accordance With the Administrative Instruclions for Hlstonc Preservation Project Accountability contained In PartlJ herein In no case Will consultant fees over and above regular salary be paid to employees of the grantee organization or of profeSSional firms or organizations whose services have been properly procured by the grantee for the project The grantee Will not use any project funds to pay travel expenses of employees of the Flonda Department of Stale or Federal government for lectures, attending program functions, or any other actlVllIes In connection With the project 11 CIvil Rights Compliance The grantee Will assure that the project IS administered In conformance With the CIVil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Dlscnmlnatlon Act of 1975, as amended Title VI of the CIVil Rights Act of 1964 states that no person Will, on the grounds of race, color, or national ongln, be excluded from participation In, be denied the benefits of, or be otherwise subjected to discrimination under any program or actIVity receiving Federal fmanclal aSSistance Sedan 504 of the Rehabilitation Act of 1973 reqUires that no qualified disabled Individual IS solely, by reason of disability, excluded from partiCipation In, denied the benefits of, or subjected to dlscnmmatlon under any program or activity receiVing Federal finanCial aSSistance The Age DISCrimination Act of 1975 prohibits diSCriminatIOn on the baSIS of age under any program or activity receiving Federal finanCial aSSistance Every grantee IS reqUired to submit a CIVil Rights Assurance of Compliance Form No grant awards may be made Without a CIVil Rights Assurance of Compliance Form on file 12 Dlscnmlnatlon In Employment ProhIbIted In all hiring or employment In connection With the proJect, each employer (1) Will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, or national ongln, and (2) Will lake affirmative action 10 ensure that applicants are employed, and that employees are treated dUring employment, Without regard to race, color, religion, sex, age, or national origin In addition, no qualified person shall, on the baSIS of disability, be subject to diSCrimination In employment In the grant aSSisted project These reqUirements apply to, but are not limited to, the follOWing employment, promotion, demotion or transfer, rates of payor other forms of compensation, and seleclion for training, including apprenticeship The grantee and ItS consultants or contractors Will comply With all applicable statutes and Executive Orders on equal employment opportunity and grant awards Will be governed by the prOVISions of all such statutes and Executive Orders, IncludIng enforcement provIsions 13 ReligIOUS Institutions If the project mvolves a church or church related organization or properly, the grantee Will assure that neither the execution of nor the publiC benefit resulting from the project require Involvement or partiCipation In religiOUS services or activities 14 Po Iltlcal ActiVIties No expenditure of project funds may be made for the use of equipment or premises for political purposes, sponsoring or conduction of candidate's meetlng(s), d ',. engaging In voter registration or voter transportation activity, or other partisan poJltrcal activities 15 Hatch Act No officer or employee of the State whose prrnclpal employment IS In connection with any activity which IS financed In whole or In part with grant assistance shall lake part In any of the polItical actIvIty proscribed In the Hatch Political ActiVity Act, 5 USC 1501 et seq, as amended, With ItS stated exceptions 16 LobbYing ActiVity No part of the prOject funds shall be used, either directly or indirectly, to pay for any personal service, advertisement, telegram, telephone, letter, pnnted or wrrtten matter, or other device, Intended or designed to IfIfluence In any manner a Member of Congress or the State Legislature, to favor or oppose, by vote or otherwIse, any legislation or appropriation by Congress or the State legislature, whether before or after the Introduction of any bill or resolution proposing such legislation or appropflatlon, as proscribed In 18 USC 1913 17 Safety PrecautIOns and LiabIlity The Department assumes no responSibility With respect to accidents, Illness, or claims arising out of any work performed under a grant supported project The grantee IS expected to take necessary steps to Insure or protect Itself and ItS personnel and to comply With the applicable local, State or Federal safety standards, Including those Issued pursuant to the National Occupational Safety and Health Act of 1970 (see 20 CFR 1910) 18 Federally Funded Project Audit ReqUirements Non-Federal entities that expend $300,000 or more a year In Federal awards must have a Single or program-specifiC audit conducted IfI accordance With OMS Circular A-133 19 Reports, Records, and Inspections The grantee Will submit finanCial, program progress, evaluation, and other reports as required by the Department and WIll maintain such property, personnel, finanCial, and other records and accounts as are deemed necessary by the Department to assure proper accounting for all program funds The grantee, ItS consultants and contractors Will permit on-site IfISpectlons by Department representatives and Will effectively reqUire employees to furnish such Information as, In the judgment of the Department representatIVes, may be relevant to a question on compliance With grant conditIOns and the effectIVeness, legality, and achievements of Ihe program 20 ExammatlOn of Records The Secretary of State of the State of Flonda and the State Auditor General, or any of their duly authOrized representatives, shall have access for the purpose of finanCial or programmatic audit and examination 10 any books, documents, papers, and records of the grantee that are pertinent to the grant at aU reasonable times dunng a period of five years follOWing completion of the project, or until all claims or audit findings have been resolved 21 Disclosure of Information The grant award agreement may be canceled by the Department Without prior notices for refusal by the grantee to allow public access 10 all 5 " documents, papers, letters or other material relating to the proJect, In accordance with the provIsions of Chapter 119, Florida Statutes, and with the Freedom of Information Act,S use 552 22 Rights to Data and Copynghts b When publications, films, or similar matenals are developed, directly or indirectly, from a program, project or activity supported by grant funds, any COPYright resulting therefrom shall be held by the FlOrida Department of State, DIVIsion of Historical Resources The author may arrange for COPYright of such materials only after approval from the Department Any copYflght arranged for by the author shall Include acknowledgment of grant assistance As a condition of grant assistance, the grantee agrees to, and awards to the Department and, If applicable, to the Federal Government, and to ItS officers, agents, and employees acting within the scope of their offiCial duties, a royalty-free, nonexclusive, and Irrevocable license throughout the world for offiCial purposes, to publish, translate, reproduce, and use all subject data or COPYrightable matenal based on such data covered by the copYright 23 ComplIance with EnVironmental Protection Laws and Regulations No project funds shall be used for project work InvolVing ground disturbance, modification of land use patterns, new construction, or olher known or potential alteration of the natural environment that does not conform to State and Federal laws and regulations relating to protection of the natural enVironment, Including but not limited to the National EnVironmental PoliCY Act of 1969, as amended, 42 USC 4321 et seq, establishing national poliCY goals and obJeclives for protecting and enhanCing the enVIronment 24 Energy Conservabon The grantee shall promote energy conservation and utilize to the maximum extent practicable the most energy effiCient eqUipment, materials, construclion methods, and operating procedures available In the accomplishment of project work 25 Convict Labor The grantee or Its contractors may utilize the labor of State pflsoners In authOrized work release, parole or probation programs IfI the accomplishment of work In accordance With Executive Order 11755, no person undergOing a sentence of Imprisonment at hard labor shall be employed on grant aSSisted project work 26 Mmonty BUSinesses The grantee shall encourage greater economic opportunity for minority bUSiness enterprises, as defined In Chapter 288 703, FlOrida Statutes, In accomplishment of proJect work To the maximum extent pOSSible, the grantee and ItS consultants or contractors Will take affirmative steps to assure that minority bUSinesses are used as sources of supplies, equipment, construction, and services AffirmatIVe steps shall Include but not necessarily be limited to the follOWing (1) InclUSion of qualified minority bUSinesses on SoliCitation lists, (2) the assurance mmorlty bUSinesses are soliCited whenever they are Identified as potential sources, (3) the diVISion of total requirements, when economically feaSible, Into small tasks, or quantities to permit maximum partiCipation of minority bUSinesses, (4) the establishment of reasonable delivery schedules when feaSible, so as to encourage partiCipation by minority bUSinesses, and (5) utilization of the services and aSSistance of the Small BUSiness Administration and the MinOrity BUSiness Development Agency of the U S Department of Commerce 6 .. B Special ConditIons Applicable to AcqUIsition and Development Projects The following special conditions apply to grant assisted projects Involving the acquISition, preservation, protection, restoratIOn, rehabilitation, stabilization, or construction of a site, bUilding, structure, or object 1 AcceSSIbility for the Disabled The grantee shall ensure that the grant aSSisted property meets the requirements of the Americans with Disabilities Act, Public Law 101-336, Section 2521, Florida Statutes, and Part V, Chapter 553, Florida Statutes regarding acceSSibility for the disabled SpeCifications for proJect work must conform With the "SpeCifications for Making BUildings and Facilities AcceSSible to, and Usable by, the Physically Handicapped" published by the Amencan National Standards Institute and The Secretary of the Interior's Standards for Rehabilitation 2 Project Signs When grant assistance IS prOVided for acquIsition or development work, a project Identification sign will be displayed In a prominent location at the project site while proJect work IS In process The sign must be a minimum of eight (8) square feel In size (usually 2x4 feel), be constructed of plywood or other durable matenal, and IdentJfy the project and source of grant support Any variation In the above speCifications must be approved by the Department The sign wording shaH contain acknowledgment of grant assistance "THIS PROJECT HAS BEEN FINANCED IN PART WITH HISTORIC PRESERVATION GRANT ASSISTANCE PROVIDED BY THE BUREAU OF HISTORIC PRESERVATION, DIVISION OF HISTORICAL RESOURCES, FLORIDA DEPARTMENT OF STATE, ASSISTED BY THE HISTORIC PRESERVATION ADVISORY COUNCIL .. The costs of preparation and erection of the project Identification sign are allowable project costs, routine maintenance costs of signs are not allowable PART II Administrative Instructions for HIstone PreservatIon Project AccountabIlity These Instructions are Intended to assist historic preservation grant reCipients In meeting the accounting and public benefit requirements of the historic preservation grants-In-aid programs administered by the Department Grantee Admlnlstrallve Records and Reports Grantees are responsible for maintaining financial records and project progress reports as outlined below These records and reports shall be retained for a peflod of fIVe (5) years following completion of the proJect, or until such lime as any litigation, claims. or audit questions arising from examination or audit initialed prior to expiration of the five year period are flnaUy resolved All grantee project records and reports are subject to public disclosure under the prOVISions of Chapter 119, Florrda Statutes, and the Freedom of Information Act, 5 use 552 A Fmanclal Records Financial records must be adequate to account for the receipt and expenditures of all project funds, and to demonstrate compliance with required procedures Grantee financial records are subject to audit by Stale auditors Inadequate, Incomplete or Incorrect project fInanCIal records may result In mel,glbllity for grant assIstance Financial records shallmclude, but are not limited to 1 Documentation of PrOject Funds Project funds Include the total amount of cash and In- kInd values avaIlable to defray the dIrect costs of the proJect They consist of the grant assistance share proVided by the Department plus the local matchmg share proVided by the grantee a Grant ASSistance Share Grant assistance IS authonzed to pay a percentage of allowable project costs, Within the dollar limits of the grant, as speCified In the grant award agreement Grantee finanCial records shall Include complete documentation pertaining to the application for grant aSSistance, the award of the grant, the grant award agreement, and the receipt and depOSition of grant funds b Local Matching Share Local matching share may be proVided In the form of cash expenditures or the value of materials and services donated In-kind for use In the direct accomplishment of authOrIZed project work Matching share may be derived from any other sources available to the grantee, With the exceptIon that funds from other Federal funding programs cannot be used to match grant assistance funds derived from the Federal HistOriC Preservation Fund apportionment to the State of Flonda (ThiS restriction does not apply to Community Development Block Granls, Urban Development Action Grants, or Revenue Shaflng Funds) (1) Grantee finanCial records shall clearly Identify the source, amount, and date of receipt of all cash funds and donated values applied to the prOject Receipts sharI be recorded as they occur (2) Donated services shall be valued at the Federal minimum wage rate, unless the services donated are those normally prOVided by the donor In hiS or her profess/on or trade. In whIch case they may be valued at rates conSistent With those paid for Similar work In the local labor market area (3) Donated matenals shall be valued at the donors cost or the fair market value at lhe t,me of donation, whichever IS less 8 2 How to Obtain Goods and Services (DocumentatIOn of Procurement Procedures) Be sure that your organization provides maXimum free competition when procunng goods and servIces related to your grant assisted project Every effort must be made to use small business firms, minority owned firms, women's bUSiness enterprises, and labor surplus areas With the one exception noted below, the grantee must obtain goods and services by uSing one of the follOWIng methods a Small Purchase Procedures Goods and services may be procured by purchase order, acceptance of vendor proposals, or other appropriate procurement document, provided that (1) you request cost quotes or proposals from three or more vendors, and (2) you are provided With an adequate deSCription of the goods and services available b Competitive Negotiation ProfeSSional services may be procured by competitIVe negotiation procedures In the follOWing manner (1) Request proposals from three or more competitors, (2) Evaluate and rank their qualifications, and (3) Select the most qualified competitor, ensunng fair and reasonable compelitlon Be sure that you have also done the follOWing (a) PubliCized the request through notices In local newspapers or trade Journals, In addition to IndiVidual soliCitations, and (b) Identified all significant evaluation factors and thelf relative Importance In the request for proposal c Competitive Sealed Bids Contracts for the procurement of goods and services may be let on the baSIS of sealed bids soliCited through formal advertisement In newspaper of local or area Circulation Be sure to Include the follOWing Items In your advertisement (1) Notice of the time and place of public bid opening, (2) Instructions on how to obtain detailed bid documents or procurement specifications, and (3) A statement that public funds are Involved d Exception The follOWing method must be used by departments or agencies of the state, and by units of county, muniCipal or other local government ProfeSSional architectural, engineering, landscape architectural, or land surveYing and mapping services must alwavs be selected throuqh competitive neqotlatlon orocedures as stipulated In the "Consultants' Competitive Negotiation Act", Sedan 287055, Florrda Statutes e Qualification of Contractors It IS essential that the project be superVised and carned out by personnel possessing training and experience appropriate to the nature 9 of the projecl Grantees shall require, as a part of the bid or proposal package submitted by prospective contractors, documentation of the professional qualifications of the key personnel to be employed Such documentation shall Include, but not be limited to (1) resumes of academiC training and employment In the applicable field, (2) eVidence of possession of reqUired licenses or business permits, and (3) eVidence of any prevIous experience In projects of a Similar nature f Contract PrOVIsions In addition to proVIsions defining a sound and complete procurement contract, any grantee shall ensure that the follOWing contract prOVIsions or conditions are Included In all procurement contracts and subcontracts relating to the project (1) Contracts other than small purchases shall contain prOVIsions or conditions which Will allow for administratIVe, contractual, or legal remedies In Instances where contractors Violate or breach contract terms, and prOVide for such sanctions and penalties as may be appropnate (2) All contracts shall contain SUitable proVISions for termination by the grantee, Including the manner by which II Will be effected and the basIs for seWement In addition, such contracts shall desCribe conditions under which the contract may be terminated for defauIl as well as conditions where the contract may be terminated because of circumstances beyond the control of the contractor (3) All contracts and subcontracts awarded by the grantee and ItS pnmary contractors shall assure equal employment opportunity (4) All contracts (except those awarded by small purchases procedures) awarded by grantees shall Include a prOVIsion to the effect that the grantee, the Department, or any of their duly authorized representallves shall have access to any books, documents, papers, and records of the contractor which are directly pertinent to that speCifiC contract, for the purpose of making audit, examination, excerpts, and transcnptlon Grantees shall reqUire contractors to maintain all reqUired records for five years after grantees make final payments and all other pending mailers are closed (5) All contracts InvolVing construction work shall Include prOVISion for compliance With the Copeland "Anti-Kickback" Act, 18 USC 874, as supplemented In Department of Labor regulations, 29 CFR Part 3, prohibiting employers from IndUCing any person employed to give up any part of the compensation to which he or she IS otherwise entitled (6) All contracts InvolVing the research, preparation, and publication of data shall Include notice of the conditions relating to copynghts contained In paragraph I A 22 on page 6 of thiS document g Contract Pnclng (1) Procurement by small purchase procedures or competitive negotiation methods may be priced on either a fixed-fee or cost reimbursable basIs 10 (2) Procurement by the competitive sealed bid method shall be priced on a flrm- fixed-fee basIS (3) Procurement based on cost-plus-percentage-of-cost or percentage-of- construction-cost contracts shall not be Included In determining allowable proJect costs h Documentation to be Submitted to the Department The grantee shall submltlhe follOWing Items to the Department as eVidence or compliance with procurement procedures prior to the execution or any contract for project work (1) copies of the solicitation for proposals or Invitation to bid and all applicable bid documents, Including construc!lon plans and specifications If required - to be submitted upon dlstnbutlon or publication, (2) a summary of proposals or bids received and the baSIS for contractor selection - to be submitted upon complellon of the seleclion process, and (3) a copy of the final contract - to be submitted for review and approval by the Department prior to final execution by the grantee 3 Documentallon of Project Costs The grantee shall submit a ProJect Progress and Expenditure Report for every reporting period of the grant a Determmatlon of Allowable Project Costs The total project cost submitted by the grantee might contain expenditures that are not allowable In determining the eligible costs In accordance With the grant award agreement The Department Will review each Expenditure Report, and make Its determination of the eligible costs on the baSIS of the follOWing cntena (1) Allowable project costs shall Include (a) costs Incurred by contract for procurement of goods and services approved by the Department, (b) costs Incurred by properly documented small purchase procedures, (c) costs Incurred by the grantee for the follOWing Items applied directly to authOrized project work accounting the cost of establishing, maintaining, and auditing financial accounts, II communications speCifiC charges for telephone, telegraph, or other communications services, III employee salaries and benefits, IV materials and supplies, v procurement services the cost of advertiSing, soliCitation, processing, and administration of procurement contracts, VI reproduclion the cost of limited reproduction of reports, forms, and project documents, 1 ] . VII travel the costs of travel. lodging and subsistence at rates not exceeding commercial coach fares or current mileage and per diem rates allowed by the State, only after obtaining written approval from the Department (d) the properly documented value of donated services and materials (2) Costs not allowable shall Include (a) project costs Incurred outside the project period, (b) costs of gOOds and services not procured In accordance With reqUired procurement procedures, (c) costs or value of donations not properly documented as desCribed below, (d) costs Incurred by the grantee other than those specified In the authOrized project work, or not directly related to the project, and (e) Indirect costs Incurred for common or JOint activities of the grantee b State Funded ProJects-Documentation of Grantee Cash Expenditures Grantees shall provide a detailed listing of each expenditure In the Expenditure Report, which IS to be submitted at the end of each quarter wllhln the grant period and contains the follOWIng informatIon (1) check number, or If a cash expenditure, a copy of the receipt must be submitted, (2) check date or date of cash expenditure, expenditures overlapPing the grant penod must be prorated, and (3) the purpose of each expenditure, stated clearly and In suffiCient detail for the Department to determine If the expenditure IS allowable, Unless requested by the Department, detailed backup documentation does not need to accompany the Quarterly Expenditure Report c State Funded ProJects-Documentation of Donated Values The value of donated mateflals and volunteer services IS not eligible for grant funds, but IS allowable In determining the grantee matching share Documentation of donations shall Include lists of IndiViduals donating services or materials, Indicating the total hours of volunteer services donated In the accomplishment of authoflzed project work and the type and fair value of the donated materials d Federally Funded Projects-Documentation of Grantee Cash Expenditures In addition to proViding a detailed listing of each expenditure In the Expenditure Report, grantees receiving Federal gran! assistance must also submit the follOWing documentatlOn as applicable (1 ) co pies of contractors' Invoices Item I ZI ng th e mate rial s dell vered, services rendered, and work Items completed, (2) an original signed and dated receipt from the contractor/supplier shOWing the date payment was received and the amount received along With a copy of the check 0 r cop I es of the front and b ac k of th e cance I ed checks, 12 . (3) caples of In-kind (salary) services forms Indicating the dates and hours devoted to authorized project work signed by both the employee and the supervisor, and (4) copies of payroll regIsters for all pay periods claimed for each employee or the front and back of canceled checks for all pay penods claimed for each employee e Federally Funded ProJects-Documentation of Donated Values As with State funded grant proJects, the value of donated materials and volunteer services IS not eligible for grant funds, but IS allowable In determining the grantee matching share In addition to providing a listing of donated materials and services In the Expenditure Report, grantees receiving Federal grant assistance must also submit the follOWing documentatIon as applicable (1) caples of donated materials forms Indicating the matenaJs donaled and their value signed by both the donor and the project supervisor, and (2) caples of donated services forms indicating the dates and hours devoted to authorized project work signed by both the volunteer and the project supervisor 4 Transfer of Grant Funds Grant funds shall be transferred to the grantee In four quarterly payments Payment for lhe first quarter shall be transferred upon receipt by the Department of the grantee's first Progress and Expenditure Report Grant funds for the second quarter Will be sent to the grantee upon receipt of a second Progress and Expenditure Report The third quarter payment shall be transferred upon receipt of the third Progress and Expenditure Report The final quarterly payment Will be transferred to the grantee upon completion of the grant project and submiSSion and review of a properly documented Final PrOject Progress and Expenditure Report, and a determination by the Department that the grantee has complied With all terms of the grant award agreement The fourth quarterly payment cannot be transferred to the grantee prior to the fourth quarter For state agencies and state Institutions of higher education, grant funds may be transferred on a reimbursement ralher than advanced payment baSIS Journal Transfers Will be processed upon receipt by the Department of an IfIVOlce for the amount requested for reimbursement (50% of the allowable project costs Incurred dUring thiS billing penod), and a completed Request for Journal Transfer form a Incremental Payments The total of grant funds transferred to the grantee In response to requests for Incremental payments pnor to final completion of the project work shall not exceed seventy-five percent of the amount reserved for the project as stated In the grant award agreement b Final Payment The total of grant funds transferred to the grantee follOWing final project completion, Including all funds previously transferred In Incremental payments, shall not exceed the amount of the grantee's actual cash expenditures In payment of allowable project costs B Project Progress and Completion Reports A Project Progress Report IS required for all grant assisted proJects, regardless of the type of work Involved PrOject Progress Report To be submitted at the end of each quarter Within the grant period It should be submitted In conjunction With the Expenditure Report ThiS report shall Include 13 t a Include a schedule of the anticipated completion of maJor proJect work elements and final completion of the project, b a brief description of work accomplished In the prevIous three months, c a description of any unusual problems or conditions encountered or any unusual methods, matenals, or techniques employed, d caples of required documents (contracts, press releases, etc ) as applicable, and e photographic documentation of construction work lfI-progress or completed work may be Included 2 Fmal Project Progress Report To be submitted within 30 days of completion of aU project work IfI conjunction with the Final Expenditure Report In addition to the above Information, thiS report shall also Include a a descnptlon and explanation of any vanatlons between the planned project work and that actually accomplished, b a descflptlon and explanation of any Significant differences between the planned project budget and the actual project costs, c photographic documentation of completed construction work, and d reqUired audit dOcuments C Reports Required for Survey Projects In addition to the reports deSCribed In B above, the following reports are reqUired for histOriC and archaeological survey projects 1 Final Survey Report To be submitted In a draft form no later than forty-five (45) days prior to the end of the grant period and as the final product at the conclUSion of the project penod Archaeological Survey Reports shall comply With the "Archaeological Report Standards and GUidelines," Rule 1A-46, Flonda Admlfllstratlve Code ThIS report shall mclude In the followmg order a a title page Indlcatlflg the name of the proJect, the name of the author, and the date of the report, b an acknowledgments page citing the sources of funding and other Significant aSSistance, disclaimer, and CIVil nghts statement (CIVil rrghts statement applies to Federally funded projects only), c an Introduction descrlblflg the origin and objectives of the proJect, d a description of the survey area or theme, accompanied by a Florida Department of Transportation county highway map or USGS topographic map outlining or highlighting the survey area With Identified sites plotted on a legible map of appropriate scale, e a summary of all past field surveys In the survey area of the current project and their major fmdmgs relevant to the current survey, f a deSCription of the field survey, Including the speCific methodology employed to Identify Sites, to locate their boundaries, and to evaluate them, 14 .. . g a summary and chronological narratIVe of the Significant historical events or developments related to the project area or theme, h Identification of indIViduals and organizations that played Significant parts In those events and/or developments, a final list of all previously Identified sites located within the survey area, Including the Florida Site File Number and Survey Record Number, a fina/list of all newly Identified sites within the survey area, Including the F/oflda Site File Number and Survey Record Number, k conclusions and recommendations as 10 the Significance of resources Idenllfied according to National Register of Hlstonc Places criteria, local deSignation crltefla (where applicable), and future survey, planning, and preservation action, and a list of bibliographiC sources and other appropriate supplemental mateflal 2 Survey Log Sheet To be submitted with the Final Survey Report The Survey Log Sheet form shall be prOVided to the grantee by the Department, and shall be completed as speCified In Attachment B 3 Flonda S.te FIle forms To be submitted with the Final Survey Report for all sites recorded dUflng the survey These forms shall be completed as speCified In Attachment B o Reports ReqUIred for Commumty EducatIOn Projects and PreservatIon Planning Projects In addition to the reports descnbed In B above, a draft of the final product Will be submlUed to the Department no later than forty-five days (45) prior to the end of the grant period, supplemental reports or drafts of the final product may be reqUired to be submitted for community education and preservation planning proJects depending on the nature and scope of the indiVidual project 15 ~- ~;Wt=r-........oo=.'=-A~~~~.U"'.~ ~ ~ .. -"""'-~~---~ . ~ ...-- \ STATE OF FLORIDA DEPARrM[NT OF STATE MARY E. ROWLEY HISTORIC PRESERVATION PLANNER GRANTS & EDUCATION SECTION Bureau of Hl~tOtlc Preservation DIVISION O~ HISTOrUCAL RESOURCES H A GRAY BUILDING, 41 H FLOOR 500 SOUTH BI{ONOUGII STUEET TALLAHASSEJ:: FL 32399.0250 TELEPHONE (850) 245-6333 SUNCOM 205-6333 FAX (850) 245 6437 TOLL FREE 1-800-847-7278 E-MAIL rnrowley@rnatl dos Slate fJ "s ---~ .' ~ " - ~' ) ./ CITY OF CLEARWATER LoNG RANGE PlANNING DEVELOPMENT RFYlFW PlANNING DEPARTMENT POST OFFICE Box 4748, ClEARWATER, FWRIDA 33758-4748 MUNICIPAL SERVlCES BUILDING, 100 SOUTH MYRTI.E AVENUF, CLEARWATER, FLORIDA 33756 TELrPHONE (727) 562-4567 FAX (727) 562-4576 May 21,2003 Ms Mary E Row ley HIstonc PreservatIOn Planner Bureau of HIstonc PreservatIon 500 South Bronaugh Street Tallahassee, FL 32399-0250 F I L E RE Downtown Clearwater Design GUIdelmes, Gran~ ~ Dear Ms Row ley Please fmd attached a copy of the cover letter from each consultant that responded to the CIty'S RFQ (RFQI4-03) The lIst mcludes those consultants not selected (RMPK Group, Glattmg Jackson Kercher Anglm Lopez Rmehart, Inc, CIVIC DeSign ASSOCIates and Abell GarcIa Partnership) In addition to the consultant which was selected, Land DesIgn InnovatIOns, Inc (LDI) It IS my understandmg that submIssIOn of thIS document WIll enable the completIOn of the fllmg of the abovementIoned grant If you have any questIons, please do not heSitate to call me at 727-562-4547 OT Gma Clayton at 727-562-4587 JI;; YOU~ CynthIa ~~pambff! t- Planmng DIrector Attdchments Cover letters fo omthe followmg Land DesIgn InnovatIOns, Ioc RMPK Group Glattmg Jackson Kercher Anglm Lopez Rmehart, Inc CIVIC DeSign ASSOCiates Abell GarcIa PartnershIp U \My DowmpnnlLong Range Plannmg\DowntownlJ)eSlgn GUIdelines GranN..etlerSJ.DI RFQ response request [me r 05-2/-03 doc BRIAN J AUNGST, MAYOR COMMISSIONFR HoYr HA.\lIL10N, VICF MAVOR-COMMISSIONFR WHITNPI' GRAY, CO\JMISSIONtR FRANK I [IBBARI), (OMMISSIO"ER * Bill JONSON, COMMISSIONER "[QUAL [MPLOYM~NT Iu'iD Al I lRMA1lV], ACTION EMPI OYFR" TI IE {(1\'1 P K GROUP LL LV .. " '. February 14, 2003 1-31l) \1.)111 Sleed S<lr,hola, FlOrid,) 3-1-236 flllollL <1'\ l-milll 4...J.1 l)5-l-. 1 7 I S l)-l-l . lJ5-/. . on 1 rill pl(1I rmpl.i<roll P COIll CIty of Clearwater Mr George McKibben, CIty Purchasing Manager MUnicIpal ServIces Bulldmg 100 South Myrtle Avenue Clearwater, FL 33756 Dear Mr McKibben ~~ f~ ~ ~--i w~J1:l.:d We are pleased, Mr McKrboen';t(}offer to you thIs letter of mterest for RFQ l4-03, Downtown Clearwater Design GUldelmes At RMPK we believe success begms with a well- laId plan and an exceptional execution team For Just that reason we have assembled the perfect compOSItIOn of seasoned professIOnals from our firm and Roger Browne Associates for your project The RMPK Group, Inc. has a proven track record in results In over twenty years our firm has grown to meet the demands of our clients and their challenges Our diverse team allows us to contnbute to projects of all magnitudes and vanetles including commumty and regIOnal plannmg, land development planmng, parks planmng, urban design, and landscape archItecture Because we stnve to be the best we have earned numerous NatIOnal awards for our Urban Planning & Design projects Roger Brown Associates, Inc. IS a natIOnal leader In retail design and merchandlsmg Producmg more than seventy-five retaIl projects the firm provides design services to retail and commercIal developers and institutional chents With over twenty-five years expenence Roger Browne Associates has unparalleled performance and dnves a project through to completion Our fifteen profeSSionals would like the Staff of Parkland to know we are committed to takmg on thIS project and are truly eXCIted about the opportunity to create the City of Clearwater Downtown DesIgn GUldelmes Our expenence should assure you of our devotion to your proJect's success, but don't Just believe us, please call any of our prevIous clients and ask them The RMPK Group would like you to know we are eXCited to have the opportumty to work With you on thIS prOject and look forward to your assiduous review of the followmg proposal Slncer ly, ~~ Pnnclpal, RMPK Group \ I~] P1 1,11, L'I ill2lon,11 i))<l1111IIN t.:n\lI()[Ulllnta! P/anI111l<:' Landsl<lpe All!1]h~LjUl~ 1. Inri rLll111ln~ l' I ban ])CS1~n .., JI , "r:.t LAND DEAN INNOVAT.:~~~ II~ .~I .JI 1\1 lo... ::s +- U 1\1 +- -i: u lo... <( 1\1 Q.. o u '" ""1:J C o ...j JI .JI . J en c L: 1\1 1\1 C ii"I c lU ]I - i (5 . J en c i: c ...2 ~ J . en c +: +- E lo... ~ .J J 1 I ...'€# February 12,2003 Mr George McKlbben City Purchasmg Manager City of Clearwater MuruClpal ServIces Bwlchng 100 South Myrtle Ave (3rd floor) Clearwater, Flonda 33756 RE. Downtown Clearwater Design Gwdehnes (RFQ 14-03) Dear Mr McKlbben Thank you for tlus opporturuty to subrrut our quahfications to provIde the City of Clearwater WIth professlOnal urban deSIgn servIces It would be an honor for Land DeSIgn Innovations, Inc (LDI) to aSSIst the CIty WIthm the commuruty redevelopment study area Our firm has specIabzed expertise ill redevelopment planrung, urban deSIgn, comprehenSIve planrung, landscape arclutectute and Clvll engilleenng Our project team for tlus asslgnment would conSIst of several deSIgners and urban planners, three are cerufied through AICP, two are degreed arclutects and all have reCeIved then masters ill planrung Our professlOnals have receIved several awards illcluchng the Gilla M Langevill Memonal A ward for Outstanchng COm.m1tment to Urban DeSIgn, the FPZA 1991 Outstandillg Innovation Award and the LeFrak Award Recently, LDI has been worktng on several small area stuches and CltywIde deslgn gwdelmes for the CIty of Apopka Our professlOnals have also prepared deSIgn gwdeltnes and deSIgn overlay chstncts for the Town of Celebration and the clties of Ormond Beach, Orlando, Willter Spnngs, Leesburg, Punta Gorda, Ithaca (New York) and Sanford In adchtion, we have prepared deSIgn gwdehnes or tmplemented deSIgn standards, for many pnvate development clients, such as, Osceola Corporate Center, North POillt DR! (Shell 011 Company), Festival Bay Mall, Meadowwoods DR!, and Honzon West (Orange County) We have worked throughout the State aSSIStlng governments WIth the preparation of corndor plans, small area stuches, and redevelopment plans We have been selected on a contlnwng baSIS to prOVide surular servIces by several of the State's ReglOnal Planrung Counclls LDI currently has a contlnwng servIces contract WIth the Tampa Bay ReglOnal Planmng Councll for Commuruty VIslOrung and Planrung, our deSIgn work is on illsplay for the South Pasadena project at http / /southpasadenavlSlon homepage com We also frequently proVIde servIces to the East Central Flonda ReglOnal Planmng Councll to facilitate DR! workshops In adchtion, we were selected to partiCIpate ill the Flonda Mam Street Commuruties techrucal aSSistance program, and have worked With the CIties of Darua Beach and St Cloud ''10 N.rth O,'."d. /lo,"", · 5.." 2' 5 · Wm'or Pork F'."d. 3278' . Ph.., '107-915-' 273 · F.. '107 -915-' 278 · www L..db,~.m lL. ''l I 'I ~.l Jl ]1 -~) JI ]I J! Jl -1! r~ J! [] :J ~j J ~I '-.tl ~j J ~ 1 ] \ .) It '! Please find attached ten (10) coples of our team orgaruzanon and qualtficanons, representatlve expetlence and letters of recommendatlon from recent cltents LDI will remam comnutted to meel:1ng rmlestones agreed upon wlth the Clty ill a ttmely and cost effectlve manner We know you will be sansfied by our c01ll1ll1tment, respooslveness and overall professlonal qualtty of work SlOcerely, SIGN INNOVATIONS, INC '\ [C W,lhamJ Anghn,Jr DaVId L B>rm Jay H Exum Jack F Gl>ttmg Ca,oy S Hayo Jay R Hood TimothyT J""k.on W Ilharn C Kerch or J r Waltor M Kula,h Shuon K umanlla S Raymond Lopez John H Porcy John F Rmd"lrt Grogory A Bryla France. E Chandl<r DavId ROm. Charlo. P Cnbblo Mlchaol R Cochran J <frrey S Colhn. Richard E DUr<, J r A Blake Drury Brue. C H.oll DaVId M Kutner Frank A Jasklewlcz G oli Due")' Brellt A ucy Wilham D Lk' Ian M Lockwood Jolliey F M:rnud EdwordJ McKmney Thomas J McMacken,Jr Randill S M eJeu' Douglas A Metzg., J ahn J Moo'" 1lI BalraJ N M ohahcer !{ukJ Olney TImothy R Polermo KeUey Samuel. Pete ,mOn H <ather J PhI el Troy PRuss Jod'l Rutmann Peter C Sechler Nathon P SIlva J elf M Sugar Laura K Turner Ronald L U ,h>.Olok G Wocle Walkor Gary E Warn er Donald G WIShart oil I II . I I ~ ,. .. I II I . I I . Community Pl.nmllg 222 Clemans Stre" SUlte 200 We" Palm Beoch Flo"da 3340 I P 561 659 6552 F 561 833 1790 www glatung com lIcense /I EB 0005812 LC C000049 1#.. P.tJ m !U,w, . OrLrn4o I" GLA TTIN(,. Letter of Interest JACKSON KERCHER ANGLIN LOPEZ RINEHART February 14,2003 George McKibben CIty Purchasmg Manager Mumclpal Services BUlldmg 100 South Myrtle Avenue (3rd floor) Clearwater, FL 33756-5520 Re: City of Clearwater - Planning Department RFQ 14-03; Request for Qualifications for Downtown Clearwater Design Guidelines Dear Mr McKIbben Glatting Jackson Kercher Anglin Lopez Rlllchart, Inc. (Glathng Jackson) IS pleased to submit thiS proposal to proVIde Downtown DeSIgn GUldelmes services III conJunctton WIth the update of the Downtown Redevelopment Plan 1Oc1udmg the Gateway area We are a fun service Commumty Planmng firm With extensIve redevelopment expenence, and our teams' ability to mtegrate urban deSign, transportation, land use and strategIc thmkmg m challengmg urban envtronments IS natIOnally recogmzed Our team bnngs together diverse expertise m corrunumty redevelopment, urban deSign, landscape archItecture, parks and pubhc space deSign and commumty 1Ovolvement to buIld consensus Glathng Jackson's team IS partIcularly well sutted to assist the City 10 developmg Deslgn Gutdehnes for the Downtown area We have consIderable expenence m Clearwater, most recently workmg With the City to develop ItS Parks and RecreatIOn System Master Plan and facihtatmg a Mam Street Deslgn GUldeltnes Workshop for the Cleveland Street commerCial area The team we've assembled for thiS project bnngs the WIde range of sktlls and background and Clearwater expenence that Will be needed to develop effecttve urban deSign strategIes for the CIty'S downtown area We are excited about the opportumty to work WIth the City of Clearwater on thiS project and we are confident that we can complete the Gutdehnes well WIthm ttmehne for subnussIOn to the State of Flonda We look forward to dIscussmg our Ides With you 10 more detaIl Please feel free to contact me WIth any questlOns you may have regardmg our proposal Smcerely, t-~~~' ~ DaVid M Kutner, AICP Semar Planner Davld L Barth, ASLA, AICP, CPRP Pnncipal Glattmg Jackson Kercher Anglin Lopez Rinehart, Inc [ ~l >~ ? ' I.! '" ':7 " "' ~ ~ if '" 75 NE 6th Avenue SUite 215 Delray Beach, Flonda 33483 tel 561 330 9611 fax 561 330 9612 r " .p.- "') l! e- ""'i ~ ,;- t! '" 2136 Kipling Street Houston, Texas 77098 tel 713 520 6608 fax 713 5207197 .. , ~ la, ~ ~l " " ~ ~l . , "..- . ! , " I .' ~ "'I i "..- ~ al .: ;g ~I ~: m ~~ ;II' !tI :!II ~ :!:Q ~ ~ 12 February 2003 George McKtbben CIty Purchasing :Manager Munlopal Services BUlkhng 100 South Myrtle Avenue, 3rd Floor Clearwater, Flonda 33756-5520 Re: Reque-st for QualificatIons Downtown Clearwater Design Guidehnes Dear Mr McKtbben, CIVIC DesIgn Assooates (CDA) IS pleased to submtt Its statement of quahficanons for the above referenced project As a muln-dtsoplmary team of arclutects, planners, and redevelopment consultants, we are commltted to the Improvement, densIficanon, and sustamable urba111Zaoon of Amenca's bwlt envttonment, parttcularly 111 mner-oty redevelopment situations and the re-l11ventIon of the now ubIqmtous suburban development pattern CDA speoahzes 111 an l11tegrated approach to town planntng, urban destgtl, and economtc development The finn has become nationally recogruzed for Its comprehensIve approach to urban planrung through Its deSIgns and Innovanve development regulations for both new commuruties and redevelopment areas The work of the firm demonstrates, at vanous scales, the Critical relationshtp between land use and transportation, transIt, parlung, walkabillty, the VItahty of an active street bfe, and a conumtment to strong, healthy neighborhoods We ate great beltevers In an open, pubbc destgtl process, and are fully comnutted to working closely Wlth residents and property owners of Clearwater to define shared VISIons, goals, objectives, and pnonties for these Des1g11 Gwdelmes We are also great believers 111 vnplementmg development plans, and would stress at the outset the rmportance of Identifymg fundtng sources, pnvate 111vestment Incentives, and workable deSign regulations to msure that quality development and redevelopment occurs It would be an understatement to say that we are merely Interested In worlung on clus project We thank you for clus opporturuty and look forward to your favorable conSIderation of our subm1ttal Sincerely, c~~~ Chnstopher J Brown Enclosures ARCHITECTURE URBAN DESIGN TOWN PLANNING I ~ ./ \ A JOINT VENTURE: OBSOLETE ABELL GARCIA PARTNERSHIP STEPHANIE ELAINE FERRELL, F AlA, ARCHITECT CONSULTANT IN HISTORIC PRESERV AnON · RED EVELO PMENT'URBAN DESIGN' ARCHITECTURE 1110 N Flonda Avenue, SUIte 301 . Tampa, FL 33602 Telephone 813-318-9100 Fax 813-318-9101 13 February 2003 Mr George McKibben City Purchasmg Manager The City of Clearwater MUOlclpal Services BUlldmg 100 South Myrtle Avenue, 3rd Floor Clearwater, FL 33756 - 5520 Dear Mr McKIbben We, Abell Garcia Architects and Stephame Ferrell, FAIA as Jomt venture firms, are wntmg to express our strong interest In prepanng the Downtown Clearwater Design Guidehnes for the City of Clearwater Each of our firms has had extensive expenence In creating design gUldehnes for hlstonc districts and mdlvldual structures, and further, In applymg and In usmg design gUldehnes m our profession As the director of the Historic Tampa / Hlllsborough County Preservation Board, architect Stephanie Ferrell has both supervised the preparation of architectural deSign gUldehnes and used them as the admmlstrator of the Tampa Architectural Review comnusslon, the Barno Latino CommiSSion and the Hdlsborough County HIstoric Resources RevIew Board over the course of her 19 years with the board In that capacity, she also prepared deSign gUidelines for each of the 13 deSignated landmarks In the city As a pnvate consultant, she also authored the City of Lakeland's Munn Park Historic Dlstnct GUldehnes (1985) for Its downtown hlstonc dlstnct and most recently (July 2002) she prepared Illustrations and additIonal text for the City of EustiS (umllustrated) gUidelines for Its downtown Kenneth Garcia has served In many roles pertment to the creation and use of deSign gUldehnes Includmg servmg as the admmlstrator of the Barno Latmo CommissIOn 1975-1978 and havmg served as a CommisSioner for 15 years and as Its chaIr for 5, guidmg the apphcatlon and 1 Page 2 Lellel to Mr George McKIbben 13 Febnwry 2003 mterpretatlon of the design guidelines to this urban district Among its many hlstonc preservation projects, the firm of Abell Garcia Architects IS the Architect for the restoration and rehabihtatlOn of the Umverslty of Tampa's Plant Hall (Tampa Bay Hotel) In the course of thiS work, they created desIgn gUIdehnes for future work related to both the histone bUlldmg and ItS surroundings Additionally, both firms have extensIve expenence m usmg and mterpretlng the Secretary of the Intenor's Standards for Rehabilitation m their private sector work Stephame Ferrell's pnvate practice over the last SIX years mcludes a Significant element of hlstonc preservation tax credit consultmg, where successfully mterpretmg and meetmg the Secretary's Standards IS imperative Based upon the depth and breadth of our expenence in both creating and usmg design gUidelines, we beheve that our two firms are emmently well qualIfied to undertake these serVices for the City We would be pnvlleged to work with the City of Clearwater In the preparation of design gUIdelines which would address histonc rehabilitatIOn, new constructIOn, additions, fa~ade alterations and slgnage Thank you for your consideratIOn Smcerely yours, ... It, FAIA and Kenneth GarCia, AlA l~ '\l. 2 r'" :,' r/ -' ~~~ Cr\~OFTIit$~ ~~~,..-.~~ c;r~~\I// ~\ 'ft."'] ":1~ ~- r-\ - ~ 51!: ~I!"'"::~ ::=. ~l.J ~~ ?Bt; -:..~~~~...~~~ .......~-J~1'~ /~ - " .: ~ CITY OF CLEARWATER loNG RANGE PlAN!>.ING DEVELOPMENT REviEW PIANNING DEPARTMENT POST OFFICE Box 4748, CLEARWATER, FLORIDA 33758-4748 MUNICIPAL SERVICES BUIlDING, 100 SOUTH MYRnE AVENUE, CLEARWATER, FLORIDA 33756 TELEPHONE (727) 562-4567 FAX (727) 562-4576 ApnllO, 2003 Ms Mary E Rowley HIstone Preservatlon Planner Bureau of HIstonc PreservatIOn 500 South Bronaugh Street Tallahassee, FL 32399-0250 RE Downtown Clearwater DesIgn GUidelInes, ~16 Dear Ms Rowley The CIty of Clearwater IS proceedIng wIth the development of the Downtown DesIgn GUldehnes however we could not proceed wIth the project untt! conceptual approval from City ComrrussIOn regardIng the creatIOn of the character dIstncts wlthm the downtown was granted That approval has been granted, a consultant selected and the scope will be fmalIzed thlS week Due SIze of the study area and the number of character dlstncts bemg created, It WIll be dlfflcult to meet the reqUlred grant deadlme The Clty of Clearwater IS requestmg an extenSIOn of the current deadline to September 30, 2003 We wtll be able to encompass all expenses mcurred or encumbered by that date In addltlOn, a draft of our GUldelInes can be proVIded to the Bureau by August 15, 2003 The fmal report and gUIdelInes can be submItted on or before September 30, 2003 Your help m thIS matter 15 greatly apprecIated If you have any questIOns, please do not heSitate to call me at 727-562-4547 or Gma Clayton at 727-562-4587 ~ CynthIa Tarapam, AICP Planmng DIrector U \My DOLUmenls\Long Range PlannJng\Downtown\DeSlgn GUIde/me, GranN.ellers\Granl extenSIOn request [eller 4-09-03 dOL ~ BRIANJ AUNGST, MAVOR-COMMISSIONtR ED HART, VICF MAYOR-COMMISSIONFR WHITNFY GRAY, COMMISSIONFR HOY! HAMILTON, COMMISSIONER * BILlJONSON, COMMISSIONER "EQUAl EMPLOYMENT AI'JD AFrrRMATNE ACTION EMPLOYER" ~ , , I fJ1rn:mrq-~.... ~11et,,~~lcF r/f(;p.~ ~~~ ]..W~4-:..e)'X~ - ~~~ ....~pla -L'r~~ \ I, ;. ",," ....""~~............. t' -....'alI ~~ - "'5lC'" ~Ii:: ~ "'--- Q: ..~~ - ~.., -.1';6- - ~ ~~,;: -;";~~~'-I""~~~" ~~~1E'R'''1''. ..r42TJ/lf' ~ CITY OF CLEARWATER POST Orfln Box 4748, CLEARWATFR, FLORIDA 33758-4748 MUNICIPAl SERVICES BlJIIDING, 100 SOUTH MYRTLE AVENUE, CLEARWATFR, Fl omDA 33756 TFLFPHONF (727) 562-4567 FAX (727) 562-4865 PlA1\JNING DEcPARrMlcNT October 24,2002 Mary E Rowley Hlstonc PreservatIon Planner Bureau of Histone PreservatlOn 500 S Bronaugh Street Tallahassee, FL 32399-0250 ~~ R [J f'5 DorwntQw.n~OIB.anvater Deslgn Guldellnes Grant No F0216 RE Dear Ms Mary E Rowley Please find enclosed the followmg Items that were referenced 111 your letter dated October 4,2002 The ongmals of two signed caples of the Grant Award Agreement, one sIgned Addendum and the four sIgned Advanced Payment Forms Also mcluded IS the ongmal memo sent the CIty Managers office explall1ll1g the grant and actIvItIes the grant wlll be applIed towards These Items should complete the City's reqUIrements to fully execute the Grant Award Agreement If you have any questIOns, please do not hesitate to call Gma Clayton, Long Range Plaruung Manager at 562-4587, or RIchard H Kephart, Senior Planner at 562-4557 Smcerely, ~~ Cyndl Tarapam Plannmg DIrector City of Clearwater BRIAN J AUNGS1, MA YOK-CmlMIS~IONfR WIlIl >-in G RAY, VieT J'v!\ \ OR COM.I1I~SIONER HoY! HAMil ION, COM \11 "~IO~ FR I RAM. HIBIl\RD, CO\t~\I<;<;lo~rR * Ell L)ONSON, CO\t\IISSIONI R "r QUAI [M PI OYM rN I AND AJ I IRMA t IVI Ac I ION EMPI OYFR" , , ; Clearwater o To Bill Home, City Manager From Cyndi Tarapam, Planmng DIrector rJ.Y Date September 1 I, 2002 RE HIstoncal Resources Grant The City of Clearwater was awarded $10,000 from the Florida Dept of State, DIVIsion of HlstoncaJ Resources to be used m the preparatIOn of Downtown DesIgn GUldehnes The eRA pledged another $10,000 to assIst m fundmg thts project The Planmng Department wIll use this $20,000 to htre a consultant to develop the gUldelmes for the eXlstmg and expanded Downtown CRA They wIll replace eXlstmg gUIdelines that currently only address the tradItional downtown core and lack speCifics to produce quahty design Attached for your reVIew and signature are two copies of the grant award agreement, the Addendum and Advance Payment Forms, which must be returned to the State Please contact Gina Clayton at x4587 when the attachments have been signed Tills project must commence Within 90 days of executIOn of thts agreement and must by completed by June 3D, 2003 If you have any questions please contact me at your convemence Attachments ~ Hlstonc PreservatIOn Grant Award Agreement Suney and Planmng Grants - Advanced Payment Grant No F0216 ThIS AGREEMENT IS between the State ofFlonda, Department of State, DIvIsIOn ofHlstoncal Resources, heremafter referred to as the Department, and the City of Clearwater, a mUlllClpal corporatIOn eXistmg under the laws of the State ofFlonda, heremaftel referred to as the Grantee, relative to the Downtown Clearwater DeSign GUidelines ProJect, heremafter referred to as the ProJect, and IS entered mto thiS day of ,2002, and shall cnd 011 June 30, 2003 The Department IS responsIble for the admmlstratIon of grant-m-ald assistance for histone pre~ervatlOn purposes under the provISIons of SectIOn 2670617, Flonda Statutes The Grantee has applied for grant-m-ald assIstance fO! the Project The apphcatlOn, mcorporated by reference, has been revlewed and approved III accordance With Chapter IA-35, Flonda Adll1l111stratlve Code, which regulates Histone PreservatIOn Grants-m-Ald Subject to the lIll1ltatlOns set forth III thiS Agreement, grant-m-ald funds m the amount often thousand dollars ($10,000.00) have been reserved for the Project by the Department The Department and the Grantee aglee as follows I The Project shall mclude the followmg authorIZed project work A. Architectural DeSign Gllldelmes for the City of Clearwater's Downtown Redevelopment Area, utIhzmg the DiviSIOn's Model Gllldelmes for DeSign ReView and the Secretary of InterIOr Standards for RehabIlitation, wlil be produced. B. A draft of the DeSign GUldelmes wIll be subnutted to the Department no latcr than Forty- five days prIOr to the end of the grant period for review and approval. C. Three copies of the Architectural DeSign GUidelines WI)) be submitted to the Department at the end of thc grant period as final products. II The Grantee agrees to adll1l111ster the Project m accordance With the GENERAL AND SPECIAL CONDITIONS GOVERNING GRANTS AND THE ADMINISTRATIVE INSTRUCTIONS FOR HISTORIC PRESERVATION PROJECT ACCOUNTABILITY attached as Attachment "A", and Chapter lA-35, Flonda Adnulllstra!Ive Code, and the followlllg speCific conditions A The Gnmtee agrees to complete the Project by June 30, 2003 and subnut the Filla] Products and the Flllal Progress Report and Fmal Expenditure Report, as speCIfied III Attachment "A", Part II, subparagraph B 2 , wlthm 30 days of completlOn of ProJ ect work No costs Incurred pnor to the commencement date of thiS Agreement are eligible for payment from grant funds No costs Incurred after the above proJect work completlOn date wJiI be eligIble for payment unless speCifically authorIZed by the Department before the cost IS mcurred B The Department shall not assume any hablhty for the acts, OnuSSlOns to act or negligence of the Grantee, Its agents, servants or employees, nor shall the Grantee exclude liability for ItS own acts, onuSSlOns to act or negligence to the Department The Grantee hereby agrees to be responsIble for any lllJury or property damage resultmg from any acttvltles conducted by the Grantee, ItS agents, servants or employees , C The Grantee, other than a grantee which IS the State or agency or subdivIsion of the State, aglees to mdemmfy and hold the Department harnlless from and agamst any and all c1anns or demands for damages, mcludmg attorney fees and court costs, resultmg flOm personal mJury, Il1cludmg death 01 damage to properly, ansmg out of any actiVities performed under thIS Agreement, onusSlOns to act or negligence of the Grantee, ItS agents, servants, or employees and shall lllveStlgate all clam1S at Its own expense D The Grantee shall be solely responsIble for all work performed and an expenses mcurred 111 connectIOn wlth the Project The Grantee may subcontract as necessary to perform the services set forth III thiS Agreement, mcludmg entenng mto subcontracts WIth vendors for services and commodities, proVided that such subcontract has been approved m wntmg by the Department pnor to Its executiOn, and provlded that It IS understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses or liablhtles Incurred under the subcontract and that the Grantee shan be solely liable to the subcontractor for all expenses and liabilities mcurred under the subcontract E The Grantee shall subnut complete bld documents, mcludlng plans and speclficatlOns, to the Department for review and approval pnor to the execution of any contract for constructlOn wOIk F The Grantee agrees that all acts to be perfonned by It 111 connectlOn With thiS Agreement shall be performed m Strict conforrruty With all appl1cable laws and regulatIOns of the State ofFlonda G The Grantee shall coordillate consultatIOn between Its profeSSIOnal consultants and appropnate Department staff representatIVes as necessary to assure mutual understandmg of and agreement on the obJectives, requIrements, and hnutatlOllS of the Project m relatIOn to the State HIstonc PreservatIOn Program H The Department shall Unilaterally cancel thiS Agreement III the event that the Grantee refuses to allow pubhc access to all documents or other matenals subject to the prOVISIOns of Chapler 119, Flonda Statutes, and made or received by the Grantee III conjunctIOn wIth thiS Agreement Bills for fees or other compensatIOn for services or expenses shall be subnutted m detail suffiCient for a proper pre-audit and post-audit thereof The Grantee shan not charge the Department for any travel expense Without the Department's wTltten approval Upon obtam1l1g the Department's written approval, the Grantee shall be authonzed to mCur travel expenses to be reimbursed ill accordance With Section 112061, Flonda Statutes J The Grantee recogmzes that the State of Flonda, pursuant to Section 212 08(6), Flonda Statutes, IS not reqUired to pay taxes on any goods or services which may be proVided to It pursuant to thiS Agreement K The Department's perfonnance and obhgatlOll to pay under thiS Agreement IS contlllgent upon an annual appropnatJon by the LegIslature In the event that the state funds on which thiS Agreement IS dependent are Withdrawn, this Agreement IS terrrunated and the Department has nO further habllity to the Grantee beyond lha t already lllculTed by the terrrunatlon date In the event of a state revenue shortfall, the total grant shall be reduced In proportIOn to the revenue shortfall L All project work must be ill compIlance With the Secretary of the Interior's Standards for Preservation Planmng 2 M The Grantee will not dlscnmlnate agamst any employee employed m the performance of this Agreement, or against any applicant for employment because of race, religIOn, color, handlcap, natIOnal ongm, age, gender, or mantal status The Grantee shall msert a slmlla! provIsIOn In all subcontracts for services by thiS Agreement N The Department shall not be liable to pay attorney fees, mterest, late charges and service fees, or cost of collectIOn related to the grant o These grant funds will not be used for lobbymg the Legislature, the Judicia] branch or any state agency P Each grantee, other than a grantee which IS a State agency, shall submit to an audit or submit an attestatIOn statement pursuant to SectIOn 216 349, Flonda Statutes Q The product of the ProJ ect must be the ongmal work of the Grantee or Its consultants If the work of others IS used as background mformatlOn, It shan be appropnately credlted to the ongmator III The Department agrees to pay the Grantee for 50% of the Grantee's total cash expenditures and donated values, so long as the Grantee's cash expenditures equal or exceed the amount of donated values, up to a maximum payment of ten thousand dollars ($10,000.00) If the donated values exceed the amount of cash expenditures, the Department shall only pay the Grantee for 100% of actual cash expenditures up to a maximum payment often thousand dollars ($10,000.00). In order for any expenditure to qualify for payment, It must be properly documented, be for work performed dunng the term of the Agreement, and for a charge which IS reasonable m amount and directly related to and necessary for the completIOn of the authorIZed project work The total amount as prescnbed above shall be made to the Grantee III four quarterly mstallments The first three may be made at the begmnmg of each quarter for which they are allotted Grantees shall submit the four Signed Requests for Advanced Payment Forms (No HR2E560397, effective 3/97), herem lllcorporated by reference, With thiS SIgned Grant A ward Agreement to Illlhate the grant The Grantee shall subnut to the Department a completed "Progress and ExpendIture Report" form for every reportmg penod of the grant penod Progress and Expenditure Reports shall be received by the Department wlthm 30 days of the endlllg of a reportmg penod Wlthm 30 days of completion of project work, the Grantee shall submIt the completed "Fmal Progress and Expenditure Report" form to the Department The last grant payment mstallment shall be payable dunng the last quarter for WhICh allotted and upon receipt and venficahon of the Grantee's Fmal Progress and Expenditure Report and venficatIOn of all preVIOusly submitted Progress and Expenditure Reports When advance payments have been made by the Department, adjustments for overpayments shall be made quarterly and upon recelpt of the Final Progress and Expenditure Report, unless otherwlse agreed by the parlles In additIOn, m the event that all project work which IS the subject of thiS Agreement IS not fully completed In both a limely and satIsfactory manner, the Department reserves the nght to demand and receIVe full reimbursement of all sums WhICh tt has paid the Grantee under thiS Agreement Payment for project costs Will also be contmgent upon all authorIZed project work bemg m compliance With the aforemenhoned Secretary of the lntenor's Standards, and the lllspectlOn and approval of the grant aSSisted work by the Department The Department further agrees to the followmg condllions 3 A The Department shall review and approve as to form and content all proposed contracts of the Grantee for the procurement of goods and services relatmg to the project work and all proposed contract change orders or amendments pnor to fmal execution of said contracts, change orders or amendments, but said reVlew and approval shall not be construed as acceptance by or ImpositIOn upon the Department of any financial liability m connectIon With said contracts B The Department shall review and approve detailed plans, specIficatIOns, and other bid documents for constructIon work relatIng to the Project pnor to the executIOn of any contracl for such work, review and comment on all prelimmary reports and recommendatIons, and confer With the Grantee and ItS profeSSIOnal consultants as necessary throughout the course of the Project, to assure comphance WIth the obJectives, reqUIrements and hmltahons ofthe State Histone PreservatIOn Program IV The payment schedule of grant funds shall be subject to the tImely fihng of reqUIred reports and to any speCial conditIOns reqUIred by the Office of the Comptroller, State of Flonda Surplus funds must be temporanly Invested and the Interest earned on such Investments shall be returned to the State The Grantee shall report Illterest earnmgs quarterly, and shall remIt the total mterest earned at the end of the grant penoct In the form of a check or money order made payable to the Flonda Department of State V This Agreement IS executed and entered mto In the State of Flonda, and shall be construed, performed\ and enforced In all respects III accordance with the laws and rules of the State of Flonda Each party shall perform Its oblIgatIOns hereunder In accordance With the terms and conditIons of thIS Agreement VI If any term or provISIon of this Agreement IS found to be Illegal and unenforceable, the remamder of this Agreement shall remam m full force and effect and such term or provISIon shall be deemed stflcken VII No delay or omission to exercise any nght, power or remedy accruIng to either party upon breach or default by either party under thlS Agreement, shalllmparr any such nght, power or remedy of either party, nor shall such delay or omISSIon be construed as a waiver of any such breach or default, or any SimIlar breach or default VIII Each grantee, other than a grantee which IS a State agency, agrees that, ItS officers, agents and employees, In performance of this Agreement shall act III the capacity of an mdependent contractor and not as an officer, employee or agent of the State Each grantee, other than a grantee whICh is a State agency, IS not enl1t1ed to accrue any benefits mcludmg rel1rement benefits and any other nghts or pnvIleges connected With employment III the State Career Service The Grantee agrees to take such steps as may be necessary to ensure that each subcontractor of the Grantee WIll be deemed to be an llldependent contractor and Will not be conSidered or permItted to be an agent, servant, Jomt venturer, or partner of the State IX The Grantee shall not aSSIgn, subhcense or otherwise transfer Its nghts, dUfles or obligatIOns under thiS Agreement without pnor wntten consent of the Department whIch consent shall not be umeasonably WIthheld The Agreement transferee must also demonstrate compliance With Chapter lA-35, Flonda Admmlstratlve Code If the Department approves a transfer of the Grantee's oblIgatIOns, the Grantee remalllS responsible for all work performed and aU expenses mcurred III connectIOn With the Agreement In the event the LegIslature transfers the nghts, duties and obligatIons of the Department to another government entJty pursuant to SectIOn 2006, Flonda Statutes, or otherwlse, the nghts, dul1es and obhgatlOns under th1s Agreement shall also be transferred to the successor government entity as If It were an ongmal party to the Agreement 4 X ThIs Agreement sIlall bmd the successors, assigns and legal representatives of the Grantee and of any legal entIty that succeeds to the obligatIOn of the Department XI The followmg provlSlons shall apply for the voluntary and mvoluntary suspensIOn or termmahon or the grant by eIther the Department or the Grantee A SuspensIOn SuspensiOn IS action taken by the Department WhICh temporanly withdraws or limits the Grantee's authonty to ulihze grant aSSIstance pendmg corrective actlon by the Grantee as specified by the Department or pendmg a declSlon by the Department to termmate the grant NotlficatlOn When the Grantee has matenally faded to comply with the terms and conditions of the grant, the Department may suspend the grant after glvmg the Grantee reasonable notlce (usually 30 calendar days) and an OppOrtufilty to show cause why the grant should not be suspended The notice of the suspensIOn Will detaIl the reasons for the suspenSiOn, any corrective action reqUired of the Grantee, and the effectlve date of the suspensIOn 2 Comnutments No comnutrnents of funds mcurred by the Grantee dunng the penod of suspensIOn WIll be allowed under the suspended grant, unless the Department expressly authonzes them In the notice of suspenSIOn or an amendment to It Necessary and otherwise allowable costs whICh the Grantee could not reasonably aVOld dunng the suspenSiOn penod will be allowed If they result from charges properly lTIcurred by the Grantee before the effective date of the suspenslOn, and not III antIclpatlon of suspenSiOn or termmatlOn Thrrd party contnbutlOns applicable to the suspensIOn penod shall not be allowed 10 satisfactIon of matchmg share reqUirements, unless otherwise agreed by the parties 3 Adjustments to payments Appropnate adjustments to the payments submitted after the effective date of suspenSiOn under the suspended grant WIll be made either by wlthholdmg the payments or by not allowmg the Grantee credIt for disbursements made m payment of unauthonzed costs mcurred dunng the suspenSiOn penod 4 SuspensIOn penod SuspenslQns Wlll remam m effect unbl the Grantee has taken corrective actIOn to the satisfaction of the Department or gIven wn tten eVidence satIsfactory to the Department that correctIve action Will be taken, or until the Department termmates the grant The grant shall be termmated by the Department If the Grantee fails to respond III wntmg to a notIficatiOn of suspenslon wlthm 30 calendar days ofrecelpt ofsuch notIficatlon by the Grantee B TennmatlOn TermmatJon IS the cancellatIon of grant aSSistance, III whole or III part, under a grant or project at any tIme pnor to the date of completton 5 All wntten approvals referenced m this Agreement must be obtamed from the parties' grant admmlstrators or theIr designees The Department and the Grantee have read thiS Agreement and the Attaclunents hereto and have affixed theIr slgnatures DEPARTMENT OF STATE JANET SNYDER MATIHEWS, Ph D Director, DIVISion ofHlstoncal Resources CITY OF CLEARWATER ~~~,-~"l[ Signature of AuthorIZed OffiCIal lIoe~ 1L (J/{ 7 Historic Preservation Grant Award Agreement Survey and Plannmg Grants ~ Advanced Payment Grant No. F0216 This AGREEMENT IS between the State ofFlonda, Department of State, DIvIsIOn ofHlstoncal Resources, heremafter referred to as the Department, and the City of Clearwater, a ffiWlIclpal corporatIOn eXlstmg W1der the laws of the State ofFlonda, heremafter referred to as the Grantee. relative to the Downtown Clearwater DeSign GUIdelines ProJect, heremafter referred to as the Project, and IS entered mto thIS day of ,2002, and shall end on June 30,2003 The Department IS responsible for the adnnmstratlOn of grant~m-ald assistance for histonc preservatIOn pwposes under the proVISIOns of SectIOn 2670617, Flonda Statutes The Grantee has applied for grant-m-ald aSSistance for the Project The applicatlon, mcorporated by reference, has been reviewed and approved m accordance with Chapter IA-35, Flonda Aduulllstratlve Code, winch regulates HIstone PreservatIOn Grants-ill-Aid Subject to the lumtatlOns set forth 111 thIS Agreement, grant-Ill-aid funds III the amount often thousand dollars ($]0,000.00) have been reserved for the Project by the Department The Department and the Grantee agree as follows I The Project shall mclude the followmg authonzed project work A. Architectural DeSign GUldelmes for the City of Clearwater's Downtown Redevelopment Area, utIhzmg the DIVISIOn's Model GUldelmes for DeSign ReVIew and the Secretary of Intenor Standards for Rehabilitation, wlil be produced. B. A draft of the DeSign GUldelmes will be subnntted to the Department no later than Forty- five days prior to the end of the grant period for review and approval. C. Three copies of the Architectural DeSign GUldehnes will be submitted to the Department at the end of the grant penod as final products II The Grantee agrees to adlll1lllster the Project m accordance With the GENERAL AND SPECIAL CONDITIONS GOVERNING GRANTS AND THE ADMINISTRATIVE INSTRUCTIONS FOR mSTORIC PRESERVATION PROJECT ACCOUNTABILITY attached as Attachment "AU, and Chapter lA-35, Flonda Adrrumstratlve Code, and the followmg speclfic condmons A The Grantee agrees to complete the Project by June 30,2003 and subnnt the Fma! Products and the Filla! Progress Report and Fmal Expenditure Report, as speCified m Attachment "A", Part II, subparagraph B 2 , Wlthm 30 days of completIOn of proJ ect work No costs lllcurred pnor to the commencement date of thiS Agreement are ehglble for payment from grant funds No costs Incurred after the above project work completIOn date Will be ehglble for payment unless specifically authorlZed by the Department before the cost IS II1curred B The Department shall not assume any habll1ty for the acts, onnsslOns to act or negligence of the Grantee, Its agents, servants or employees, nor shall the Grantee exclude liabIlity for ItS own acts, onusslOns to act or negligence to the Department The Grantee hereby agrees to be responSIble for any IllJury or property damage resultmg from any actlvltles conducted by the Grantee, Its agents, servants or employees " C The Grantee, other than a gJantee wluch IS the State or agency or subdivIsIOn of the State, agrees to mdenuufy and hold the Department harmless from and agalllst any and all clalll1S or dernands for damages, mcludlllg attorney fees and court costs, resultIng from personal mJury, Illcludmg death or damage to property, ansmg out of any activIties performed under th1s Agreement, onusslOns to act or negligence of the Grantee, Its agents, servants, or employees and shall lllvestlgate all clalffiS at Its own expense D The Grantee shall be solely responsible for all work performed and all expenses mcurred III cOlmectJon with the Project The Grantee rnay subcontract as necessary to perform the services set forth In tlus Agreement, mcludmg entenng mto subcontracts WIth vendors for services and conunodItles, provIded that such subcontract has been approved III wntmg by the Department pnor to Its execution, and provided that It IS understood by the Grantee that the Department shall not be hable to the subcontractor for any expenses or liabilIties mcurred under the subcontract and that the Grantee shall be solely hable to the subcontractor for all expenses and hablhhes lllcurred under the subcontract E The Grantee shall subnut complete bid documents, mcludmg plans and speclficatlOns, to the Department for review and approval pnor to the executlOn of any contract for constructIOn work F The Grantee agrees that all acts to be performed by It ill connectIOn With tlus Agreement shall be performed ill strict confollTll ty W1 th all applicable laws and regulatIOns of the S tate of Flonda G The Grantee shall coordmate consultatIOn between Its professlOnal consultants and appropnate Department staff representatIves as necessary to assure mutual understandmg of and agreement on the obJectives, requuements, and huutatlOns of the ProJ ect In relatIOn to the State Histone Preservanon Program H The Department shan urulaterally cancel tills Agreement ill the event that the Grantee refuses to allow public access to all documents or other matenals subject to the provlSIons of Chapter 119, Flonda Statutes, and made or received by the Grantee ill COn]Wlctlon WIth tlus Agreement I Bills for fees or other compensation for services or expenses shall be subrmtted ill detaIl suffiCient for a proper pre-audIt and post-audit thereof The Grantee shall not charge the Department for any travel expense Without the Department's wrItten approval Upon obtamlllg the Department's wntten approval, the Grantee shall be authonzed to illCur travel expenses to be reimbursed ill accordance W1th Section 112061, Flonda Statutes J The Grantee recogruzes that the State ofFlonda, pursuant to Section 21208(6), Flonda Statutes, IS not requued to pay taxes on any goods or services wmch may be prOVIded to 11 pursuant to tlus Agreement K The Department's performance and obligatIOn to pay under tlus Agreement IS contillgent upon an annual appropnatlOn by the Legislature In the event that the state funds on wmch thIS Agreement IS dependent are Wlthdrawn, thiS Agreement IS temnnated and the Department has no further hablbty to the Grantee beyond that already illcurred by the tellTllnatlon date In the event ofa state revenue shortfall, the total grant shall be reduced III proportIOn to the revenue shortfall L AU project work must be ill compliance Wlth the Secretary of the InterIOr's Standards for Preservabon Planmng 2 M The Grantee will not dlscnrrunate agamst any employee employed m the performance of th1S Agreement, or agams! any apphcant for employment because of race, religIOn, color, handIcap, natJonal ongm, age, gender, or mantal status The Grantee shallmsert a surular provlSlOn m all subcontracts for services by thiS Agreement N The Department shall not be hable to pay attorney fees, mteres!, late charges and service fees, or cost of collectIOn related to the grant o These grant funds will not be used for lobbymg the Legislature, the Judicial branch or any state agency P Each grantee, other than a grantee whIch 1S a State agency, shall sublD1t to an audit or subll11t an attestatIOn statement pursuant to SectJon 216 349, Flonda Statutes Q The product of the Project must be the ongmal work of the Grantee or Its consultants If the work of others IS used as background mforrnatJon, It shall be appropnately credited to the ongmator III The Department agrees to pay the Grantee for 50% of the Grantee's total cash expendItures and donated values, so long as the Grantee's cash expendItures equal or exceed the amount of donated values, up to a maxImum payment of ten thousand dollars ($10,000.00) If the donated values exceed the amount of cash expendItures, the Department shall only pay the Grantee for 100% of actual cash expenditures up to a maximum payment of ten thousand dollars ($10,000.00). In order for any expendIture to qualify for payment, It must be properly documented, be for work performed durmg the term of the Agreement, and for a charge wluch IS reasonable m amount and drrectly related to and necessary for the complenon of the authorIZed project work The total amount as prescnbed above shall be made to the Grantee In four quarterly Instalhnents The frrst three may be made at the begmrung of each quarter for which they are allotted Grantees shall subll11t the four sIgned Requests for Advanced Payment Forms (No HR2E560397, effectIve 3/97), herem Incorporated by reference, With thiS signed Grant A ward Agreement to mltJate the grant The Grantee shall subrmt to the Department a completed "Progress and Expenditure Report" form for every reporting penod of the grant penod Progress and Expenditure Reports shall be receIved by the Department wlthm 30 days of the endmg of a reportIng penod W1thm 30 days of completIon of proJect work, the Grantee shall sublD1t the completed "FIllal Progress and ExpendIture Report" form to the Department The last grant payment lllstalhnent shall be payable dunng the last quarter for which allotted and upon receipt and venficahon of the Grantee's FInal Progress and Expenditure Report and venficatJon of all previously sublD1tted Progress and ExpendIture Reports When advance payments have been made by the Department, adjustments for overpayments shall be made quarterly and upon receipt of the Fmal Progress and Expenditure Report, unless otherwIse agreed by the parties In addltJon, m the event that all project work whIch IS the subject of thiS Agreement IS not fully completed m both a tunely and sattsfactory manner, the Department reserves the nght to demand and recelVe full reimbursement of all sums which 11 has paid the Grantee under thIS Agreement Payment for project costs WIll also be contmgent upon all authonzed project work bemg m compliance With the aforementIoned Secretary of the Intenor's Standards, and the mspectJon and approval of the grant assisted work by the Department The Department further agrees to the followmg cond1tJons 3 A The Department shall revIew and approve as to form and content all proposed contracts of the Grantee for the procurement of goods and services relatmg to the project work and all proposed contract change orders or amendments pnor to final executIon of saId contracts, change orders or amendments, but Said reVlew and approval shall not be construed as acceptance by or ImposItlon upon the Department of any fmanclal hablhty ill connection With said contracts B The Department shall review and approve detailed plans, specIficatIons, and other bid documents for constructlOn work relatmg to the Project pnor to the executIOn of any contract for such work, review and comment on all prehmmary reports and recommendatIons, and confer WIth the Grantee and lts profeSSIOnal consul tants as necessary throughou t the course of the ProJ ect, to assure compliance WIth the obJectives, reqUirements and hIIlltatlOns of the State Hlstonc PreservatIOn Program IV The payment schedule of grant funds shall be subject to the timely filmg ofrequued reports and to any speclal conditions required by the Office of the Comptroller, State of Flonda Surplus funds must be temporanly mvested and the mterest earned on such mvestments shall be returned to the State The Grantee shall report mterest earnmgs quarterly, and shall remit the total mterest earned at the end of the grant penod ill the form of a check or money order made payable to the Flooda Department of State V This Agreement IS executed and entered mto U1 the State of Flonda, and shall be construed, performed, and enforced U1 all respects m accordance WIth the laws and rules of the State of Flonda Each party shall perform ItS obhgatlOos hereunder m accordance With the terms and condltlOns of thiS Agreement VI If any tenn or provIsIOn of thlS Agreement IS found to be Illegal and unenforceable, the remamder of thiS Agreement shall remam m full force and effect and such term or proVIsIon shall be deemed strIcken VII No delay or OmISSIOn to exerCIse any nght, power or remedy accrumg to either party upon breach or default by either party under tillS Agreement, shall ImpaIr any such nght, power or remedy of either party, nor shall such delay or orrusslon be construed as a waIVer of any such breach or default, or any surular breach or default vm Each grantee, other than a grantee wmch is a State agency, agrees that, ItS officers, agents and employees, In performance of thiS Agreement shall act 10 the capaCIty of an mdependent contractor and not as an officer, employee or agent of the State Each grantee, other than a grantee wmch IS a State agency, IS not entItled to accrue any benefits mcludmg rettrement benefits and any other nghts or povIleges connected WIth employment m the State Career Servlce The Grantee agrees to take such steps as may be necessary to ensure that each subcontractor of the Grantee WIll be deemed to be an mdependent contractor and WIll not be conSidered or permItted to be an agent, servant, Jomt venturer, or partner of the State IX The Grantee shall not aSSign, sublicense or otherwIse transfer ItS nghts, duties or obhgatlOns under thiS Agreement Without poor wotten consent of the Department which consent shaH not be unreasonably Withheld The Agreement transferee must also demonstrate comphance With Chapter lA~35, Flonda Admmlstrahve Code If the Department approves a transfer of the Grantee's obhgatlOos, the Grantee remams responsible for all work performed and all expenses mcurred m connechon WIth the Agreement In the event the Legtslature transfers the nghts, dutIes and obhganons of the Department to another government ennty pursuant to SectIOn 20 06, Flonda Statutes, or otherwIse, the nghts, dunes and obhgatIons under thiS Agreement shall also be transferred to the successor government entity as lilt were an onglllal party to the Agreement 4 X This Agreement shall bmd the successors, assIgns and legal representatIves of the Grantee and of any legal entity that succeeds to the obhgation of the Department XI The followmg provISIOns shall apply for the voluntary and mvoluntary suspenSIOn or tenrunatIon of the grant by either the Department or the Grantee A SuspensIOn SuspensIOn IS action taken by the Department which temporanly WIthdraws or hrmts the Grantee's authonty to util1ze grant assistance pendmg correctIve action by the Grantee as speCIfied by the Department or pendmg a deCISIOn by the Department to termmate the grant NotifIcatIOn When the Grantee has matenally failed to comply WIth the terms and conditIons of the grant, the Department may suspend the grant after glvmg the Grantee reasonable notice (usually 30 calendar days) and an opportumty to show cause why the grant should not be suspended The notice of the suspenSIOn wtll detail the reasons for the sUspenSIOn, any correchve actIon requrred of the Grantee, and the effecbve date of the suspenSLOn 2 Comnutments No comnutments of funds illcurred by the Grantee dunng the penod of suspensLOn Will be allowed under the suspended grant, unless the Department expressly authonzes them III the notice of suspensIOn or an amendment to It Necessary and otherwise allowable costs wruch the Grantee could not reasonably aVOId dunng the suspenSIOn penod WIll be allowed If they result from charges properly mcurred by the Grantee before the effectIve date of the suspensIOn, and not ill antiCipation of sUspenSIOn or tenrunahon Thud party contnbutIons applicable to the suspenSIOn penod shall not be allowed m sabsfaction of matchmg share requuements, unless otherwIse agreed by the parties 3 Adjustments to payments Appropnate adjustments to the payments subrrutted after the effective date of sUspenSIOn under the suspended grant WIll be made either by wlthholdmg the payments or by not allowmg the Grantee credIt for dIsbursements made ill payment of unauthonzed costs Illcurred dunng the suspenSIOn penod 4 SuspenSIOn penod SuspensIOns Will remam m effect until the Grantee has taken correctIve actIOn to the satIsfactIOn of the Department or gIven wntten eVidence satisfactory to the Department that correctIve action will be taken, or untd the Department termmates the grant The grant shall be tenrunated by the Department If the Grantee fads to respond ill wntmg to a notIficatIon of suspenSIOn wlthm 30 calendar days of receIpt of such notlficatlon by the Grantee B TerrnmatlOn TernunatlOn IS the cancellation of grant aSSistance, ill whole or ill part, under a grant or project at any tIme pnor to the date of completIon 5 Terrrunahon for cause The Department shall have the authonty to cancel thiS Agreement because of failure of the Grantee to fulfillltS obhgatlOns under tills Agreement or any other past or present grant award agreement WIth this DlvlslOn or any other DlvlslOn Wlthm the Department of State SatisfactIOn of ohhgatlons by the Grantee shall be deterrruned by the Department The Department shall provide the Grantee a \vntten notice of default letter The Grantee shall have 15 calendar days to cure the default, unless It IS detennmed by the Department that the default IS of a nature that cannot be cured If the default 1S not cured by the Grantee wlthm the stated penod, the Department shall temunate this Agreement Notice shall be sufficlent If It IS delivered to the party personally or malled to Its speClfied address In the event of ternunatlOn of thlS Agreement, the Grantee WIll be compensated for any work satlsfactonly completed III accordance Wlth thIS Agreement pnor to notlficatlon of tennmahon 2 Termmahon for convemence The Department or the Grantee may ternunate the grant m whole or ill part when both parties agree tha t the contInuahon of the ProJ ect would not produce beneficIal results commensurate WIth the further expenditure of funds The two parties will agree upon the telTIllnahon conditions, mcludmg the effective date, and ill the case of pamal ternnnatlons, the portion to be temunated 3 Ternunahon by Grantee The Grantee may UnIlaterally cancel the grant at any time poor to the first payment on the grant although the Department must be notified m wnnng poor to cancellation After the illltJal payment, the Project may be ternnnated, modified, or amended by the Grantee only by mutual agreement of the Grantee and the Department Request for ternnnatlOn poor to completion must fully detail the reasons for the action and the proposed diSpositIOn of the uncompleted work 4 Comnutments When a grant IS terrrunated, the Grantee Will not mcur new obhgahons for the ternnnated portion after the notIficahon of the effectIve date of ternnnatlon The Grantee WIll cancel as many outstandmg obhgatlons as pOSSible The Department WIll allow full credit to the Grantee for the Department's share of the noncancelable obligations properly mcurred by the Grantee pnor to tennmatlon Costs mcurred after the effectlve date of the termmahon WIll be disallowed XII Unless there IS a change of address, any notice reqUIred by this Agreement shall be delivered to the Bureau of Histone PreservatIOn, DIVIsIOn ofHIstoTlcal Resources, Flooda Department of State, R A Gray BUlldmg, 500 South Bronough Street, Tallahassee, Flonda 32399-0250, for the Department, and to, Cdy of Clearwater, 112 South Osceola. Avenue, Clearwater, Flonda, 33756, for the Grantee Unless the Grantee has notified the Department 1I1 wntmg by return receipt mall of any change of address, all notices shall be deemed delivered If sent to the above address XIII Neither the State nor any agency or subdlvlslOn of the State walVes any defense of sovereign Immulllty, or mcreases the llIDlts of ItS hablhty, upon entermg mto tills contractual relanonshlP XIV ThIS mstrument and the Attachments hereto embody the whole Agreement of the parties There are no prOVlSlons, tenns, conditions, or obligatIOns other than those contamed herelJ1, and tIus Agreement shall supersede all prevIOUS commurucatlOns, representatIOns or agreements, either verbal or wntten, between the parties No change or addItJon to tms Agreement and the Attachments hereto shall be effective unless ill wnhng and properly executed by the paTtles 6 All wntten approvals referenced ill thiS Agreement must be obtamed from the partIes' grant admllllstrators or theu designees The Department and the Grantee have read tlm Agreement and the Attachments hereto and have affIxed theu SIgnatures DEPARTMENT OF STATE JANET SNYDER MA TIHEWS, Ph D Duector, DlvlslOn ofI-hstoncal Resources CITY OF CLEARWATER ~__ 8.AJ..........--:IJ: Signature of AuthorlZed OffiCial 1/, ft{'f\ ~ etJe: If- t!.. Typed Name and Title of Au ei!.J 7 ADDENDUM TO GRANT AWARD AGREEMENT NUMBER F0216 AUDIT REQUIRRMENTS The adnumstratlon of resources awarded by the Department of Stale to the Grantee may be, subject to audlts and/or momtonng by the Department of State as descnbed m this Addendum to the Grant A ward Agreement MONITORING In additIon to reviews of audits conducted m accordance with OMB Cucular A -13 3 and Section 215 97, F S , as revised, momtormg procedures may mclude, but not be hnuted to, on-sIte VISits by Department of State staff, Imuted scope audits as defined by OMB CIrcular A-133, as revised, and/or other procedures By entenng mto trus agreement, the recIpient agrees to comply and cooperate wIth any momtonng procedures/processes deemed appropnate by the Department of State In the event the Department of State detenrunes that a hnuted scope audit of the recIpient IS appropnate, the reCipient agrees to comply with any addItional mstructlons provided by the Department of State staff to the recipient regardmg such audit The recipient further agrees to comply and cooperate with any mspectlOns, reViews, mvestlgatlOns, or audits deemed necessary by the Comptroller or Auditor General AUDITS PARTI'FEDERALLYFUNDED This part IS applicable If the recipient IS a State or local government or a non-profit orgalllzatlOn as defined m OMB Cucular A-133, as revised In the event that the recipient expends $300,000 or more III Federal awards III ItS fiscal year, the reCIpIent must have a smgle or program-specific audd conducted III accordance With the provIsions of OMB Circular A-133, as reVised EXHIBIT I to thiS agreement mdlcates Federal resources awarded through the Department of State by thiS agreement In delemnnmg the Federal awards expended m liS fiscal year, the reCipient shall consider all sources of Federal awards, mcludlllg Federal resources received from the Department of Sta te The detennmatlOn of amounts of Federal awards expended should be III accordance WIth the gUldelmes established by OMB CIrcular A-133, as reVIsed An audlt of the reCipient conducted by the Auditor General to accordance With the prOVISIOns OMB Cucular A-133, as reVised, will meet the reqUIrements of this part 2 In connection With the audit requrrements addressed III Part I, paragraph 1 , the reCIpient shall fulfill the reqUIrements relatlve to audllee responSibilitIes as provIded III Subpart C of OMB ClTcular A-l33, as reVIsed 3 If the reCipIent expends less than $300,000 III Federal awards III ItS fiscal year, an audIt conducted III accordance With the proVISIOns of OMB Circular A-l33, as reVised, IS not reqUired In the event that the reCipIent expends less than $300,000 m Federal awards III ItS fiscal year and elects to have an audit conducted In accordance with the provlSlOns of OMB ClTcular A-I33, as reVised, the cost of the audIt must be paid from non-Federal resources (I e , the cost of such an audit must be paid from recipient resources obtamed from other than Federal entItles) 4 The Internet web addresses listed below will assist reCipIents m locatmg documents referenced III the text of thiS agreement and the mterpretatlOn of comphance Issues State of Flonda Department of Bankmg and Fmance (Comptroller) http I!www dbf sla te f1 us! Federal Office of Management and Budget Circulars Index http Ilwww whitehouse gov/OMB/grantsltndex html#c]rculars Governor's Office Il1ltlahves, Flonda Smgle AudIt Act !:Lttp Ilwww mvflonda com/mvtlonda/government/governonmtmtlves/fsaal State ofFlonda Legislature (Statutes, LeglslatlOn relatmg to the Flonda Smgle Aud]t Act) http IIwww leg state fl usl PART II: STATE FUNDED ThIS part IS apphcable If the recIpIent ]S a nonstate entity as defined by Section 215 97(2)(l), Flonda Statutes In the event that the reCipIent expends a total amount of state finanCial asslstance equal to or m excess of $300,000 m any fiscal year of such reCIpient, the recipient must have a State smgle or project-specific audit for such fiscal year ill accordance with SectIOn 215 97, Flonda Statutes, apphcable rules of the Executive Office of the Governor and the Comptroller, and Chapters 10 550 (local governmental entlt]es) or 10650 (nonprofit and for-profit orgamzatlOns), Rules of the AudItor General EXHIBIT 1 to thIS agreement mdlcates stale financml aSSIStance awarded through the Department of Stale by thIs agreement In determmmg the state finanCial assistance expended ill Its fiscal year, the reCipient shall conSIder all sources of state finanCial aSSistance, mcludmg state financml aSSistance receIved from the Department of State, other state agenCIes, and other nonstate entities State finanCIal asslstance does not mclude Federal direct or pass-through awards and resources received by a nons tate entity for Federal program matchmg reqUirements 2 In connection With the audit requuements addressed III Part II, paragraph 1, the recipient shall ensure that the audit compIles With the reqUIrements of SectIOn 215 97(7), Flonda Statutes ThiS mcludes submiSSIOn of a financial reportmg package as defined by SectIOn 215 97(2)(d), Flonda Statutes, and Chapters 10550 (iocal govenunental entitles) or 10 650 (nonprofit and for-profit orgamzatlons), Rules of the AudItor General 3 If the reCIpient expends less than $300,000 III state finanCial assistance mlts fiscal year, an audit conducted m accordance WIth the prOVIsions of SectIOn 215 97, Flonda Statutes, IS not requITed In the event that the recipient expends less than $300,000 III state finanCial assistance III ItS fiscal year and elects to have an audit conducted m accordance wllh the prOVISIons of SectIOn 215 97, Flonda Statutes, the cost of the audit must be paid from the nons tate entity's resources (I e , the cost of such an audit must be paid fTom the recipient's resources obtallled from other than S tate entities) 2 DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES Request For Advanced Grant Payment F0216 PAYMENT TO: City of Clearwater 112 South Osceola Avenue Clearwater, FL 33756 Pnor Payment .$10,000.00 .$0.00 .$10,000.00 .$2.500.00 $7.500.00 Total Contract Amount Balance to Date I THIS PAYMENT Balance Due ~&'~J".~ Authorized Signature LJl 1f,At-A lleN~lL, C,I-e( HAJAjel:-- Typed Name and TI e 6f Authorized Official FIRST QUARTERLY PAYMENT Fund ID Category 101547 Enc # ECF0216 Pay # Vendor 10596000289 !lnv #1.F0216 ORG EO OBJ CODE CFI AMOUNT 45200340500 FD 710000 $2,500 00 DeSCription 1"1 art - F0216 BF Org I BFEO J BFObj Inv Rc'd Goods Insp N/A Goods Rc'd N/A Start Date DOS FORM HR2E560397 PART 1U' REPORT SUBMISSION Copies ofreportrng packages for audits conducted In accordance with OMB Circular A-133, as revised, and reqUired by PART I of this agreement shall be subnutted, when reqUIred by Section 320 (d), OMB Circular A-133, as revised, by or on behalf of the recipient dlfectIy to each of the followlllg A The Department of State at each of the followlllg addresses DIVISiOn ofHlstoncal Resources Bureau of Hlstonc PreservatIOn Grants and Education SectIOn 500 South Bronough Street Tallahassee, FL 32399-0250 B The Federal Audit Cleannghouse designated III OMB Circular A-133, as revised (the number of copies reqUired by Sections 320 (d)(l) and (2), OMB Clfcular A-133, as revIsed, should be subnutted to the Federal Audit Cleannghouse), at the followmg address Federal Audit Cleannghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132 C Other Federal agencies and pass-through entllies III accordance With Sections 320 (e) and (f), OMB Cucular A- i33, as revised 2 In the event that a copy of the reportlllg package for an audIt reqUIred by P ART I of thIS agreement and conducted ill accordance WIth OMS Circular A-133, as revised, IS not reqUired to be subnutted to the Department of State for the reasons pursuant to Section 320 (e)(2), OMB Circular A~133, as revIsed, the reCipIent shall subnut the reqUIred wntten notificatIOn pursuant to SectlOn 320 (e)(2) and a copy of the reCipIent's audIted schedule of expenditures of Federal awards dlrectlv to each of the followlllg DIVISIOn of Hlstoncal Resources Bureau of Hlstonc PreservatIOn Grants and EducatIOn SectIOn 500 South Bronough Street Tallahassee, FL 32399-0250 3 Caples of financml reportmg packages reqUIred by PART II of thIS agreement shall be subnutted by or on behalf of the reCipient dlfectlv to each of the follOWing A The Department of State at each of the followlllg addresses DIVISion of Hlstoncal Resources Bureau ofl-hstonc PreservatlOn Grants and EducatlOn Section 500 South Bronaugh Street Tal1ahassee, FL 32399-0250 3 B The Audllor General's Office at the followmg Jddress Auditor General's Office Room 401, Pepper BUIldmg III West Madison Street Tallahassee, Flonda 32399-1450 4 Any reports, management leller, or other mformatlOn reqUIred to be subnutted to the DepaItment of State pursuant to thiS agreement shall be subm1tled timely m accordance With OMB CIrcular A-133, Flonda Statutes, and Chapters 10 550 (local governmental entities) or 10 650 (nonprofit and for-profit orgamzatlOns), Rules of the Audltor General, as applicable 5 ReCipIents, when submlttmg financial reportmg packages to the Department of State for aud1ts done m accordance With OMB Circular A-133 or Chapters 10 550 (local governmental entitles) or 10 650 (nonprofit and for-profit orgamzatlons), Rules of the Aud1tor General, should md1cate the date that the reportmg package was dehvered to the reClp1ent III correspondence accompanymg the reportmg package PART IV: RECORD RETENTION The rec1plent shall retam suffiCient records demonstratmg ItS compliance With the tenus of thiS agreement for a penod oftive years from the date the audit report 1S 1ssued, and shall allow the Department of State, or Its deSignee, Comptroller, or Auditor General access to such records upon request The reclp1ent shall ensure that audit workmg papers are made available to the Department of State, or Its deSignee, Comptroller, or Auditor General upon request for a penod of three years from the date the audit report IS Issued, unless extended m wntmg by the Department of State EXHIBIT I FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: NOTE If the resource~ awarded to the reCipient replesent more than one Federal program, prOVide the same informatIOn shown below for each Federal program and show total Federal resources awarded Federal Program NatIOnal Park Service, U S Departmem of the Intenor, Hlstonc PreservatIOn Fund Grants-In-Aid, CFDA # 15-904, $10,000.00 (ten thousand dollars). COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: As contamed III OMB CHcular A-l33 4 SUBJECT TO SECTION 215.97. FLORIDA STATU rES, Stale ProJed Flonda Department of State, AcqUlsillOll/RestoratlOll of Histone Properties, CSFA Number 45,031 $0.00. COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: As contamed In the Compliance SuppJemenllo CSF A Number 45 031 The Grantee has read thlS Addendum to the Grant Award Agreement and has affixed then signature CITY OF CLEARWATER ~iA~ ~,..._ ~ Signature of Authorized Official M!ltitm 73. f.loRJ:eJL; e,~HAJ.JA~ Typed Name and Title of Authorized Official 5 DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES Request For Advanced Grant Payment F0216 PA YMENT TO- City of Clearwater 112 South Osceola Avenue Clearwater FL 33756 Prior Payment $10.000 00 $2.500.00 $7.500.00 .$2.500.00 .$5.000 00 Total Contract Amount Balance to Date I THIS PAYMENT /1 . _ Balance Due ~~ ~.AA.,~.. ~ Authorized Signature &J/lmff\] ~zr (2/~J.fmJ~ Typed Name and Tltl~ of Authorized Official SECOND QUARTERLY PAYMENT Fund 10 Category 101547 Enc # Pay # Vendor 10596000289 Ilnv #2-F0216 ORG EO OBJ CODE CFI AMOUNT 45200340500 FD 710000 $2,50000 Description 2ndQtr-F0216 SF Org I SFEO I BFObj Inv Rc'd Goods Insp N/A Goods Rc'd N/A Start Date DOS FORM HR2E560397 PA YMENT TO: DEPARTMENT OF STAT~ DIVISION OF HISTORICAL RESOURCES Request For Advanced Grant Payment F0216 CIty of Clearwater 112 South Osceola Avenue Clearwater FL 33756 Total Contract Amount $10,000.00 $5.000 00 $5,000.00 $2.500 00 $2.500.00 Pnor Payment Balance to Date I THIS PAYMENT Balance Due ~13.~-r Au honzed Signature tJillfA/I\ '] ~~rL f,~f-/fW~ Typed Name and Title 6f Authonzed Official THIRD QUARTERLY PAYMENT Fund 10 Category 101547 Enc # Pay # Vendor 10 596000289 Ilnv #3 - F0216 ORG EO OBJ CODE CFI AMOUNT 45200340500 FD 710000 $2,50000 DescriptIon 3rd Qtr ~ F0216 BF Org J BFEO [ BFObJ Jnv Rc'd Goods Insp N/A Goods Rc'd N/A Start Dale DOS FORM HR2E560397 PA YMENT TO: DEPARTMENT OF STAT '-- DIVISION OF HISTORICAL RESOURCES Request For Advanced Grant Payment F0216 City of Clearwater 112 South Osceola Avenue Clearwater FL 33756 Total Contract Amount Prior Payment .$10.000.00 $7.50000 $2.500 00 .$2,500 00 $0.00 Balance to Date I THIS PAYMENT Balance Due ~ 1>. /J--"""It Authorized Signature FOURTH AND FINAL QUARTERLY PAYMENT Fund ID Category 101547 Ene # Pay # Vendor ID 596000289 I lnv #4F-F0216 ORG EO OBJ CODE CFI AMOUNT 45200340500 FD 710000 $2,500 00 Descflpllon 41h Final F0216 BF Org , BFEO I BFObJ Inv Rc'd Goods lnsp N/A Goods Rc'd N/A Start Date DOS FORM HR2E560397 ~ Clearwater (j To Bill Home, City Manager From Cyndi Tar.pam, Plannmg DIrector cJY Date September 11, 2002 RE HIstoncal Resources Grant The City of Clearwater was awarded $10,000 from the Florida Dept of State, DivisIOn of Histoncal Resources to be used III the preparation of Downtown Design GUIdelInes The CRA pledged another $10,000 to assIst III fundmg tlus project The Planmng Department will use tlus $20,000 to hire a consultant to develop the gUidelines for the eXlstmg and expanded Downtown CRA They Will replace eXIstmg guIdelmes that currently only address the trad1tlOnaI downtown core and lack specrfics to produce quahty deSign Attached for your reV1ew and signature are two copies of the grant award agreement, the Addendum and Advance Payment Forms, which must be returned to the State Please contact Gina Clayton at x4587 when the attachments have been signed This project must commence within 90 days of execution of thiS agreement and must by completed by June 30, 2003 If you have any questions please contact me at your convenience Attachments HistoriC Preservation Grant Award Agreement Suney and Plannmg Grants - Advanced Payment Grant No. F0216 Tlus AGREEMENT IS between the State of Flonda, Department of State, DIVlSlOn ofHlstoncal Resources, heremafter referred to as the Department, and the City of Clearwater, a mUlllclpal corporatlOn eXlstmg under the laws of the State of Flonda, heremafter refened to as the Grantee, relative to the Downtown Clearwater Design GUidelines ProJect, heremafter referred to as the PloJect, and IS enteled mlO thiS day of , 2002, and shall end on June 30,2003 The Department IS responsible for the adm1l11stratlon of grant-ill-aid asslstance for hlstonc preservatlOn purposes under the provlSions of SectIon 267 0617, Flonda Statutes The Grantee has applied for grant-lIl-ald aSSIStance fO! the Project The apphcatlOn, mcorporated by reference, has been reviewed and approved III accordance with Chapter IA-35, Flonda Adrmlllstrahve Code, whIch regulates Hlstonc PreservatJon Grants-ill-Aid Subject to the limItatIOns set forth mthls Agreement, grant-m-ald funds In the amount often thousand dollars ($10,00000) have been reserved for the Project by the Department The Department and the Grantee agree as follows I The Project shall mclude the followmg authoTlzed project work A. Architectural DeSign GUldehnes for the City of Clearwater's Downtown Redevelopment Area, utIhzing the DIVISIOn's Model GUldehnes for DeSign ReView and the Secretary of InterIor Standards for RehabilitatIOn, wIll be produced B. A draft of the DeSign GUIdelines Will be submitted to the Department no later than Forty. five days prior to the end of the grant penod for review and approval. C. Three copies of the Architectural DeSign GUldehnes will be subnntted to the Department at the end of the grant period as final products. II The Grantee agrees to aduul1lsler the Project m accordance With the GENERAL AND SPECIAL CONDITIONS GOVERNING GRANTS AND THE ADMINISTRATIVE INSTRUCTIONS FOR HISTORIC PRESERVATION PROJECT ACCOUNTABILITY attached as Attachment "A", and Chapter lA-35, Flonda Adnulllstratlve Code, and the followlIlg specific condltlOns A The Grantee agrees to complete the Project by June 30, 2003 and subnut the Fmal Products and the Fmal Progress Report and Fmal ExpendJture Report, as specified m Attachment "A", Part II, subparagraph B 2, W1thm 30 days of completIon of proJect work No costs II1curred pnor to the commencement date of thIs Agreement are ehglble for payment from grant funds No costs II1curred after the above project work completIOn date Will be ehglble for payment unless speCifically authOllzed by the Department before the cost IS mcurred B The Department shall not assume any hablhty for the acts, onuSSlOns to act or negligence of the Grantee, Its agents, servants or employees, nor shall the Grantee exclude lIablhty for Its own acts, OnuSSlO1lS to act or negligence to the Department The Grantee hereby agrees to be responsible for any IllJury or property damage resultmg from any actIVItIes conducted by the Grantee, Its agents, servants or employees C The Grantee, other than a grantee which IS the State or agency or subdlvlslOn of the State, agrees to mdemmfy and hold the Department harmJess from and agamst any and all c1am1S or demands for damages, mcludmg attorney fees and court costs, resultmg from personal mJury, mcludmg death or damage to property, arising out of any actlvitles performed undel this Agreement, orruSSlons to act or negligence of the Grantee, Its agents, servants, or emp loyees and shallmvestJgate all c1am1S a I Its own expense D The Grantee shall be solely responsible for all work performed and all expenses l11curred m connectIOn with the Project The Grantee may subcontract as necessary to perform the serVices set forth 111 this Agreement, mcludlng entenng mto subcontracts With vendors for services and connnodltles, provided that such subcontract has been approved In wntmg by the Department pnor to ItS execution, and provided that It IS understood by the Grantee that the Department shan not be hable to the subcontractor for any expenses or hablhhes ll1curred under the subcontract and that the Grantee shall be solely hable to the subcontractor for all expenses and habilll1es mcurred under the subcontract E The Grantee shall subrrut complete bId documents, mcludmg plans and spec1fkallOns, to the Department for review and approval pnor to the executIOn of any contract for COllstJuctlOn work F The Grantee agrees that all acts to be perfonned by It m connection With thiS Agreement shall be performed 111 strict confornuty With all apphcable laws and regulatIOns of the State ofFlonda G The Grantee shall coord mate consultation between ItS profeSSIOnal con"ultants and appropnate Department staffrepresentatlves as necessary to assure mutual understandmg of and agreement on the obJectlves, reqUlrements, and hrrutatlOns ofthe Project ill relatIOn to the State Hlstonc Preserval10n Program H The Department shall umlaterally cancel thIS Agreement 111 the event that the Grantee refuses to allow pubilc access to all documents or other matenals subJ ect to the prOVISIons of Chapter 119, Flonda Statutes, and made or received by the Grantee m conjunctIOn With thlS Agreement Bills for fees or other compensatIOn for services or expenses shall be subIllltted 111 detail suffiCIent for a proper pre-audIt and post-audIt thereof The Grantee shall not charge the Department for any travel expense WIthout the Department's wntten approval Upon obtall1ll1g the Department's wntten approval, the Grantee shall be authonzed to 1I1cur travel expenses to be reImbursed In accordance With Sechon 112061, F10nda Statutes J The Grantee recogmzes that the State ofFlonda, pursuant to SectIOn 21208(6), Flonda Statutes, IS not reqUIred to pay taxes on any goods or serVlces Whlch may be proVided to It pursuant to thiS Agreement K lhe Department's performance and obhgallon to pay under thiS Agreement IS contmgent upon an annual appropnatlOn by the Legislature In the event that the state funds on Wlllch thiS Agreement IS dependent are WIthdrawn, thIS Agreement IS termmated and the Department has no further hablh ty to the Grantee beyond that a heady ll1curred by the terrmnatlOn date In the event of a state revenue shortfall, the lotal grant shall be reduced 111 proportion to the revenue shortfall L All project work must be 111 compliance With the Secretary of the InterIOr's Standards for PreservatIOn Planmng 2 M The Grantee will not dlscnmlnate agalllst any employee employed In the performance of this Agreement, or against any apphcant for employment because of race, rehglOn, color, handicap, nallonal ongm, age, gender, or manta I status The Grantee shallmsert a slmllar provlslOn III all subcontracts for serVIces by tins Agreement N The Department shall not be hable to pay attorney fees, mterest, late charges and service fees, or cost of collectIOn related to the grant o These grant funds will not be used for lobbymg the Legislature, the JudiCial branch or any state agency P Each grantee, other than a grantee which IS a State agency, shall suhmll to an audit or submit an attestatIOn sta tement pursuant 10 SectIOn 216 349, Flonda Statutes Q The product of the Project must be the ongmal work of the Grantee or ItS consuilants If the work of others IS used as background mformatlOn, It shall be appropriately credited to the ongmator III The Department agrees to pay the Grantee for 50% of the Grantee's total cash expendltlIres and donated values, so long as the Grantee's cash expenditures equal or exceed the amount of donated values, up to a maximum payment of ten thousand dollars ($10,000.00) If the donated values exceed the amount of cash expendItures, the Department shall only pay the Grantee for 100% of actual cash expenditures up to a maximum payment of ten thousand dollars ($10,000.00). In order for any expenditure to qualIfy for payment, 1t musl be properly documented, be for work performed durmg the term of the Agreement, and for a charge which IS reasonable m amount and directly related to and necessary for the completlOn of the authorlZed project work The total amount as prescnbed above shall be made to the Grantee m four quarterly mstallments The first three may be made at the begmnmg of each quarter for which they are allotted Grantees shall submit the four SIgned Requests for Advanced Payment Forms (No HR2E560397, effecllve 3/97), herem mcorporated by reference, With thiS Signed Grant A ward Agreement to Imoate the grant The Grantee shall submit to the Department a completed "Progress and Expenditure Report" form for every reportmg penod of the grant penod Progress and Expenditure Reports shall be received by the Department wlthm 30 days of the endmg of a reportmg period W Ithm 30 days of completIOn of project work, the Grantee shall submIt the completed "Fmal Progress and ExpendIture Report" form to the Department The last grant payment mstallment shall be payable dunng the last quarter for which allotted and upon receipt and venficatlOn of the Grantee's Fmal Progress and Expenditure Report and venficatlOn of all preVIOusly subrmtted Progress and Expenditure Reports When advance payments have been made by the Department, adjustments for overpayments shall be made quarterly and upon receipt of the FlOal Progress and Expenditure Report, unless otherwise agreed by the parties In additIOn, 10 the event that all project work which IS the subject of thiS Agreement IS not fully completed III both a timely and satisfactory manner, the Department reserves the right to demand and receive full reimbursement of all sums which It has paid the Grantee under thiS Agreement Payment for project costs will also be contmgent upon all authOrized project work bemg 10 complIance With the aforementioned Secretary of the rntenor's Standards, and the mspectlOn and approval of the grant aSSIsted work by the Department The Department further agrees to the follow 109 condItions 3 A The Department shall reVIew and approve as to form and content all proposed contracts of the Grantee for the procurement of goods and servIces relatmg to the project work and all proposed contract change orders or amendments pnor to final execution of SaId contracts, change orders or amendments, but said reVIew and approval shall not be construed as acceptance by or ImposItion upon the Department of any financial hablhty m connectIOn With said contracts B The Department shall reVIew and approve detaIled plans, specificatIOns, and other bId documents for constructIOn work relatmg to the Project pnor to the executIOn of any contract for such work, review and comment on all preliminary reports and recommendatIOns, and confer With the Grantee and Its profeSSIOnal consul taots as necessary throughout the course of the ProJ ect, to assure compliance With the obJectives, reqmrements and hmltatlons of the State Hlstonc PreservatIOn Program IV The payment schedule of grant funds shall be subject to the timely filing of reqmred reports and to any speCial conditIOns reqU1red by the Office of the Comptroller, State of Flonda Surplus funds must be temporanly mvested and the mterest earned on such Investments shall be returned to the State The Grantee shall report mterest eammgs quarterly, and shall remit the total mterest earned at the end of the grant penod m the form of a check or money order made payable to the Flonda Department of State V ThIS Agreemenlls executed and entered mto In the State ofFlonda, and shall be construed, performed, and enforced In all respects m accordance With the laws and rules of the State of Flonda Each party shall perform Its obhgatlOns hereunder m accordance With the terms and conditions of thiS Agreement VI If any term or provlSlon of thiS Agreement IS found to be Illegal and unenforceable, the remamder of thiS Agreement shall remam m full force and effect and such term or prOVISIOn shall be deemed stricken VII No delay or omiSSIOn to exercise any TIght, power or remedy accruing to either party upon breach or default by either party under thiS Agreement, shalllffipau any such nght, power or remedy of eIther party, nor shall such delay or omiSSion be construed as a walVer of any such breach or default, or any SImilar breach or default VIII Each grantee, other than a grantee which IS a State agency, agrees that, Its officers, agents and employees, m performance of thiS Agreement shall act In the capacity of an mdependent contractor and not as an officer, employee or agent of the State Each grantee, other than a grantee whICh IS a State agency, IS not entitled 10 accrue any benefits mcludmg retirement benefits and any other TIghts or pnvIleges connected With employment m the State Career Service The Grantee agrees to take such steps as may be necessary to ensure that each subcontractor of the Grantee wIiI be deemed to be an Independent contractor and Will not be conSidered or permitted to be an agent, servant, Jomt venturer, or partner of the State IX The Grantee shaH not aSSIgn, subhcense or otherwIse transfer ItS nghts, duties or obhgatlOns under thiS Agreement Without pnor wntten consent of the Department which consent shaH not be unreasonably Withheld The Agreement transferee must also demonstrate comphance With Chapter lA-35, Flonda Admmlstratlve Code If the Department approves a transfer of the Grantee's obhgatlOns, the Grantee remallls responsible for all work performed and all expenses mcurred III connectlOn With the Agreement In the event the Legislature transfers the nghts, duties and obligations of the Department to another government entity pursuant to SectlOn 2006, Flonda Statutes, or otherwIse, the nghts, duhes and obhgatlOns under thiS Agreement shall also be transferred to the successor government entity as If It were an oTlgmal party to the Agreement 4 " X This Agreement shall bind the successors, aSSigns and legal representatives of the Grantee and orany legal entity that succeeds to the obhgatIOn of the Department XI The followmg prOVISJOnS shall apply for the voluntary and Involuntary suspenSIOn or terminatIOn of the grant by either the Department or the Grantee A SuspensIOn SuspensIOn IS actIOn taken by the Department which temporanly Withdraws or limIts the Grantee's authonty to utilize grant aSSIstance pendmg correctJve actIOn by the Grantee as specified by the Department or pending a deCISIon by the Department to terminate the grant Notification When the Grantee has matenally faded to comply With the terms and conditions of the grant, the Department may suspend the grant after glvmg the Grantee reasonable notice (usually 30 calendar days) and an OppOrtuOlty to show cause why the grant should not be suspended The notice of the suspensIOn will detail the reasons for the suspensIOn, any correctlve actIOn reqUIred of the Grantee, and the effective date of the suspensIOn 2 Conumtments No conumtments of funds Incurred by the Grantee durmg the penoct of suspenSlOll will be allowed under the suspended grant, unless the Department expressly authonzes them m the notice of suspensIOn or an amendment to It Necessary and otherwise allowable costs which the Grantee could not reasonably aVOId dunng the suspenSlOn peflod Will be allowed If they result from charges properly mcurred by the Grantee before the effectIve date of the suspenSIOn, and not III antiCipatIOn of suspensIOn or termmation Thud party contnbutlOns apphcable to the suspenSIOn penoct shall not be allowed m satisfaction ofmatchmg share requuements, unless otherwise agreed by the partIes 3 Adjustments to payments Appropnate adjustments to the payments submitted after the effective date of suspenSlOn under the suspended grant Will be made either by wlthholdmg the payments or by not allowmg the Grantee credit for disbursements made III payment of unauthonzed costs mcurred dunng the suspensIOn penod 4 Suspension peflod SuspenSIOns wdl remam 10 effect untd the Grantee has taken corrective actIOn to the satisfactIOn of the Department or gIVen wntten eVidence satisfactory to the Department that corrective action will be taken, or untll the Department termmates the grant The grant shall be termmated by the Department If the Grantee fads to respond III wfltmg to a notificatIOn of suspensIOn wlthm 30 calendar days of receipt of such nOtIficatIOn by the Grantee B TernunatlOn Termmation IS the cancellatIOn of grant aSSIstance, III whole or III part, under a grant or project at any tIme pnor to the date of completion 5 .' All wntten approvals referenced m this Agleement must be obtamed from the parties' grant admmlstrators or their designees The Department and the Grantee have read thIS Agreement and the Attachments hereto and have affixed theIr signatures DEPARTMENT OF STATE JANET SNYDER MATTHEWS, Ph D Drrector, DIvIsIon ofHlstoncal Resources CITY OF CLEARWATER ~~:Jr SIgnature of Authonzed OfficIal cd/tAm 7J ~~m::~d~~~tA~~:O~:~ 7 .' Hlstonc Preservation Grant Award Agreement Survey and Plannmg Grants - Advanced Payment Grant No. F0216 Thls AGREEMENT IS between the State ofFlonda, Department of State, DlvlslOn of HIstoncal Resources, heremafter referred to as the Department, and the City of Clearwater, a mumcIpal corporatJon eXlstmg under the laws of the State of Flonda, heremafter referred to as the Grantee, relatJ.ve to the Down tow n Cleanva ter Design GUldehnes ProJect, heremafter referred to as the Project, and IS entered mlo thiS day of , 2002, and shall end on June 30,2003 The Departmenlls responsIble for the ad1rumstratlon of grant-m-ald aSSlstance for hlstonc preservatlOn purposes under the provIslOns of SectIOn 267 0617, Flonda Statutes The Grantee has apphed for grant-m-ald aSSistance for the Project The applIcatIOn, mcorporated by reference, has been revIewed and approved In accordance Wlth Chapter I A-35, Flonda AdnnmstratJ.ve Code, wluch regulates Hlstonc PreservatiOn Grants-m-Ald Subject to the lllTUtatlOns set forth m thiS Agreement, grant-m-aId funds III the amount often thousand dollars ($10,000.00) have been reserved for the Project by the Deparbuent The Department and the Grantee agree as follows I The Project shall mc1ude the followrng authorlZed project work A. Architectural DeSign GUldehnes for the City of Clearwater's Downtown Redevelopment Area, utIhzmg the DIVISIOn's Model GUidelines for DeSign ReView and the Secretary of Intenor Standards for RehabIlitation, will be produced. B. A draft of the DeSign GUidelInes wlil be subll11tted to the Department no later than Forty- five days pnor to the end of the grant penod for review and approval. C. Three copIes of the Architectural DeSign GUldelmes will be subll11tted to the Department at the end of the grant penod as final products. II The Grantee agrees to adnnruster the Project ill accordance With the GENERAL AND SPECIAL CONDITIONS GOVERNING GRANTS AND THE ADMINISTRATIVE INSTRUCTIONS FOR HISTORIC PRESERVATION PROJECT ACCOUNTABILITY attached as Attachment "A", and Chapter lA-35, FlOrIda Admlll1stratlve Code, and the followmg spec1fk condlt1ons A The Grantee agrees to complete the Project by June 30,2003 and subrmt the Fmal Products and the Fmal Progress Report and Fmal Expenditure Report, as speCified m Attac1unent "A", Part II, subparagraph B 2 , Wlthm 30 days of completIOn of project work No costs mcurred pnor to the commencement date of tins Agreement are eligible for payment from grant funds No costs mcurred after the above project work completIon date Mil be eliglble for payment unless speCIfically authorlZed by the Department before the cost 1S IIlcurred B The Department shall not assume any hablhty for the acts, OIIllSS1ons to act or negligence of the Grantee, Its agents, servants or employees, nor shall the Grantee exclude hablltty for ItS own acts, OlTIlSSIOns to act or neglIgence to the Department The Grantee hereby agrees to be responsIble for any mJury or property damage resultmg from any actIvIties conducted by the Grantee, ItS agents, servants or employees C The Grantee, other than a grantee whIch IS the State or agency or subdl VIS lOll of the State, agrees to mdelI1IllfY and hold the Department harmless from and agamst any and all clallllS or demands for damages, mcludmg attorney fees and court costs, resultmg from personal Injury, mcludmg death or damage to property, aIlsIUg out of any activities performed under tIns Agreement, onn~slOns to act or negligence of the Grantee, ItS agents, servants, or employees and shall lllveshgate ail clamlS at ItS own expense D The Grantee shall be soJely responsIble for all work performed and all expenses Incurred m connection WIth the Project The Grantee may subcontract as necessary to perform the servlces set forth m th1s Agreement, mcludmg entenng mto subcontracts With vendors for servIces and conrrnodltles, proVIded that such subcontract has been approved III wntmg by the Department pnor to Its executlon, and proVIded that It IS understood by the Grantee that the Department shall not be lIable to the subcontractor for any expenses or ltablhnes mcurred under the subcontract and that the Grantee shaH be solely hable to the subcontractor for all expenses and lIabIlIties lllcurred under the subcontract E The Grantee shall subnnt complete bid docwnents, mcludlllg plans and speCIficatlOns, to the DepJ.rtment for reV1ew and approval pnar to the executlOn of any contract for construction work F The Grantee agrees that all acts to be performed by It ill connectlOn WIth th1s Agreement shall be performed ill strict confonruty With all apphcable laws and regulatIOns of the State of Flonda G The Grantee shall coordmate consultatIOn between Its profeSSIOnal consultants and appropnate Department staff representatives as necessary to assure mutual understandmg of and agreement on the obJectives, reqUIrements, and hnutatlOns of the Project ill relahon to the State Hlstonc Preservation Program H The Department shall umlaterally cancel this Agreement III the event that the Grantee refuses to allow pubhc access to all documents or other matenals subject to the prOVISIOns of Chapter 119, Flonda Statutes, and made or received by the Grantee III conjunctIOn WIth tills Agreement I Bills for fees or other compensation for services or expenses shall be subnntted ill detaIl suffiCIent for a proper pre-audIt and post-audit thereof The Grantee shall not charge the Department for any travel expense Without the Department's wntten approval Upon obtauung the Department's wntten approval, the Grantee shall be authOrIZed to IDCur travel expenses to be reIIDhursed ill accordance With Section 112 061, Flonda Statutes J The Grantee recognIzes that the S tate of Flonda, pursuant to Section 212 0 8( 6), Flonda Statutes, IS not requued to pay taxes on any goods or servIces WhIch may be proVIded to It pursuant to tins Agreement K The Department's performance and obhgatlOn to pay under tIns Agreement IS contmgent upon an annual appropnatIOn by the LegIslature In the event that the state funds on whIch thiS Agreement IS dependent are Withdrawn, tIns Agreement IS ternunated and the Department has no further habilIty to the Grantee beyond that already mcurred by the termmatlOn date In the event of a state revenue shortfall, the total grant shall be reduced III proportlOn to the revenue shortfall L All prOject work must be ill comphance "WIth the Secretary of the InterIOr's Standards for Preservation Planmng 2 . . M The Grantee w1l1 not dlscnmmate agamst any employee employed m the performance of tIns Agreement, or agamst any applIcant for employment because of race, relIgIOn, color, handicap, nahonal ongm, age, gender, or manta I status The Grantee shall msert a slll1l1ar provIsIOn m all subcontracts for services by tlus Agreement N The Department shall not be lIable to pay attorney fees, mterest, late charges and service fees, or cost of collectIOn related to the grant o These grant funds Will not be used for lobbymg the Legislature, the JudiCial branch or any state agency P Each grantee, other than a grantee which IS a State agency, shall subrrut to an audit or subrrnt an attestahon statement pursuant to Sechon 216 349, Flonda Statutes Q The product of the Project must be the ongmal work of the Grantee or ItS consultants If the work of others IS used as background mformahon, It shall be appropnately credIted to the ongmator III The Department agrees to pay the Grantee for 50% of the Grantee's total cash expendItures and donated values, so long as the Grantee's cash expenditures equal or exceed the amount of donated values, up to a maXlTIlUm payment of ten thousand dollars ($10,000.00) If the donated values exceed the amount of cash expenditures, the Department shall only pay the Grantee for 100% of actual cash expenditures up to a maXIDlUm payment often thousand dollars ($10,00000) In order for any expenditure to qualIfy for payment, It must be properly documented, be for work performed dunng the term of the Agreement, and for a charge wmch IS reasonable m amount and drrectly related to and necessary for the complehon of the authorIZed project work The total amount as prescnbed above shall be made to the Grantee ill four quarterly illstallments The frrst three may be made at the begmmng of each quarter for which they are allotted Grantees shall subrrut the four signed Requests for Advanced Payment Forms (No HR2E560397, effechve 3/97), herem illcorporated by reference, WIth thIS Signed Grant A ward Agreement to mlhate the grant The Grantee shall subrrut to the Department a completed "Progress and Expenditure Report" form for every reportIng penod of the grant penod Progress and ExpendIture Reports shall be received by the Department wlthm 30 days of the endmg of a reportIng penod Wlthm 30 days of complehon of project work, the Grantee shall subrrut the completed "Fmal Progress and ExpendIture Report" form to the Department The last grant payment mstallment shall be payable dunng the last quarter for whIch allotted and upon receipt and venficahon of the Grantee's Fmal Progress and ExpendIture Report and venficatIOn of all preVIOusly subrrutted Progress and ExpendIture Reports When advance payments have been made by the Department, adjustments for overpayments shall be made quarterly and upon receipt of the Fmal Progress and Expenditure Report, unless otherwIse agreed by the parttes In addlhon, m the event that all project work wmch IS the subject of thiS Agreement IS not fully completed ill both a hmely and sahsfactory manner, the Department reserves the nght to demand and receIve full relffibursement of all sums whIch It has paid the Grantee under thIs Agreement Payment for project costs WIll also be conhngent upon all authonzed project work bemg m complIance With the aforemenhoned Secretary of the Intenor's Standards, and the illspechon and approval of the grant aSSisted work by the Department The Department further agrees to the followmg condlhons 3 A The Department shall reVIew and approve as to form and content all proposed contracts of the Grantee for the procurement of goods and services relatmg to the project work and all proposed contract change orders or amendments pnor to fmal executIOn of said contracts, change orders or amendments, but saId reVlew and approval shall not be construed as acceptance by or Imposlnon upon the Department of any financJaI lIabilIty m connectIOn With said contracts B The Department shall reVIew and approve detalled plans, speCIficatIOns, and other bid documents for constructIon work relatIng to the Project pnor to the execunon of any contract for such work, review and comment on all prelllTIlnary reports and recommendatIOns, and confer With the Grantee and Its profeSSIOnal consultants as necessary throughout the course of the ProJ ect, 10 assure complIance WIth the obJecnves, requuements and lmutatlOns of the State Hlstonc PreservatIon Program IV The payment schedule of grant funds shall be subject to the tunely filmg ofreqmred reports and to any specIal condltlons requrred by the Office of the Comptroller, State of Flonda Surplus funds must be temporanly mvested and the mterest earned on such mvestments shall be returned to the State The Grantee shall report mterest eammgs quarterly, and shall remit the total mterest earned at the end of the grant penod m the form of a check or money order made payable to the Flonda Department of State V TIus Agreement IS executed and entered mto ill the State of Flonda, and shall be construed, performed, and enforced m all respects m accordance With the laws and rules of the State ofFlonda Each party shall perform Its obhganons hereunder ill accordance With the terms and conditions of thiS Agreement VI If any term or prOVISIOn of thIS Agreement IS found to be Illegal and unenforceable, the remamder of thIS Agreement shall remam III full force and effect and such term or prOVISIOn shall be deemed stncken VII No delay or ODllSSlOn to exercise any nght, power or remedy accrumg to elther party upon breach or default by eIther party under tlus Agreement, shall1lllpaU' any such ught, power or remedy of either party, nor shall such delay or omiSSIOn be construed as a walver of any such breach or default, or any Similar breach or default VIIl Each grantee, other than a grantee whICh IS a State agency, agrees that, ItS officers, agents and employees, m performance of thiS Agreement shall act In the capaCIty of an mdependent contractor and not as an officer, employee or agent of the State Each grantee, other than a grantee which IS a State agency, IS not entitled to accrue any benefits mc1udmg retrrement benefits and any other nghts or pnvIleges connected With employment m the State Career Service The Grantee agrees to take such steps as may be necessary to ensure that each subcontractor of the Grantee will be deemed to be an mdependent contractor and will not be conSIdered or penmtted to be an agent, servant, Jomt venturer, or partner of the State IX The Grantee shall not aSSign, sublicense or otherwIse transfer Its nghts, dut1es or obhgat1ons under thIS Agreement WI thout pnor WrItten consent of the Department which consent shall not be umeasonably WIthheld The Agreement transferee must also demonstrate comphance With Chapter lA-35, F\onda AdmInistrative Code If the Department approves a transfer of the Grantee's obhganons, the Grantee remams responsible for all work performed and all expenses mcurred Ul connectIon WIth the Agreement In the event the LegIslature transfers the nghts, dunes and obligatIons of the Department to another government enhty pursuant to Section 20 06, Flonda Statutes, or otherwise, the nghts, duties and obligatIOns under t\us Agreement shall also be transferred to the successor government entity as If It were an ongmal party to the Agreement 4 X This Agreement shall bInd the successors, assigns and legal representatives of the Grantee and of any legal entity that succeeds to the obhgatlOn of the Department Xl The followmg prOVISIOns shaD apply for the voluntary and Involuntary suspensIOn or tenrunahon of the grant by either the Department or the Grantee A SuspensIOn SuspensIOn IS action taken by the Department which temporanly withdraws or lInuts the Grantee's authonty to utIlIZe grant assistance pendmg corrective actIon by the Grantee as speCified by the Department or pendmg a declSlon by the Department to temate the grant NotIficatIOn When the Grantee has matenally failed to comply Wlth the terms and conditIOns of the grant, the Department may suspend the grant after glvmg the Grantee reasonable notice (usually 30 calendar days) and an opportumty to show cause why the grant should not be suspended The notIce of the suspensIOn Will detaIl the reasons for the suspensIOn, any corrective actlOn requiIed of the Grantee, and the effectIve date of the suspenslOn 2 Comrmtments No comrmtments of funds InCIlITed by the Grantee dunng the penod of suspensIOn WIll be allowed under the suspended grant, unless the Department expressly authonzes them m the notice of suspenslOn or an amendment to It Necessary and otherwIse allowable costs which the Grantee could not reasonably aVOid dunng the sUspenSIOn penod Will be allowed If they result from charges properly Incurred by the Grantee before the effectIve date of the suspensIOn, and not ill antiCipatIon of suspensIOn or termmatlOn Thn:d party contnbutlOns apphcable to the suspensIOn penod shall not be allowed In satisfactIon of matchmg share reqUiIements, unless otherWIse agreed by the partles 3 Adjustments to payments Appropnate adjustments to the payments subrmtted after the effectIve date of suspenSiOn under the suspended grant Will be made either by WithholdIng the payments or by not allowmg the Grantee credIt for disbursements made ill payment of un au than zed costs Incurred dunng the suspensIOn penod 4 SuspenslOn penod SuspenslOns Will remam ill effect untIl the Grantee has taken correctIve actIon to the satIsfactIon of the Department or given wntten evidence satIsfactory to the Department that correctIve actlOn Will be taken, or until the Department termmates the grant The grant shall be temunated by the Department If the Grantee faus to respond m wntmg to a notIficatlon of suspenslOn wIthm 30 calendar days of recelpt of such DonficatloD by the Grantee B TemunatIon TermmatlOD IS the cancellatIon of grant aSSistance, m whole or ill part, under a grant or project at any tune poor to the date of complenon 5 TermmatlOn for cause The Department shall have the authority to cancel thIs Agreement because of fallure of the Grantee to fulfill ItS obhga trons under thIS Agreement or any other past or present grant award agreement Wlth this DlVlSlOn or any other DIvIsIon wlthlll the Department of State Satisfaction of ob!JgatlOns by the Grantee shall be detel111lned by the Department The Department shall provIde the Grantee a written notIce of default letter The Grantee shall have 15 calendar days to cure the default, unless It IS detenmned by the Department that the default IS of a nature that cannot be cured If the default IS not cured by the Grantee Wlt!un the stated pen ad, the Department shall terrrunate tins Agreement Nolice shall be suffiClent If It IS delIvered to the party personally or mailed to lts speclfied address In the event ofternnnatlon of thiS Agreement, the Grantee Wlll be compensated for any work satlsfactonly completed III accordance Wlth tillS Agreement pnor to notificatIOn of terrrunatlOn 2 Tel111lnatiOn for converuence The Department or the Grantee may temunate the grant III whole or ill part when both parties agree that the contmuatlon of the Project would not produce beneficial results commensurate Wlth the further expenditure of funds The two parties will agree upon the tenrunatlOn condltIons, mcludmg the effectIve date, and m the case of partial tennmatrons, the portion to be tenrunated 3 TermmatlOn by Grantee The Grantee may umlaterally cancel the grant at any tIme pnor to the flISt payment on the grant although the Department must be notlfied m wntmg pnor to cancellatiOn After the 1II1tlal payment, the Project may be tenmnated, modlfied, or amended by the Grantee only by mutual agreement of the Grantee and the Department Request for tenrunatlOn pnor to completion must fully detail the reasons for the actIOn and the proposed dispOSItion of the uncompleted work 4 COl11ITIltments When a grant IS termmated, the Grantee will not mcur new obligations for the tenrunated portion after the nol1ficatlOn of the effectIve date oftermmatIon The Grantee Wlll cancel as many outstandmg oblIgatIOns as possible The Department wtll allow full credit to the Grantee for the Department's share of the noncancelable oblIgatIOns properly mcurred by the Grantee pnor to tennmatIon Costs mcurred after the effective date of the ternunal10n Wlll be disallowed XII Unless there IS a change of address, any nolice requlIed by tlus Agreement shall be dehvered to the Bureau ofHlStonc Preservalion, DIViSion ofHlstoncal Resources, Flonda Department of State, R A Gray Bmldmg, 500 South Bronaugh Street, Tallahassee, Flonda 32399-0250, for the Department, and to, CJty of Clearwater, 112 South Osceola Avenue, Clearwater, FlOrida, 33756, for the Grantee Unless the Grantee has nolified the Department III wntmg by return receIpt mail of any change of address, all notIces shall be deemed delIvered If sent to the above address XIII NeIther the State nor any agency or subdivIsIOn of the State waives any defense of sovereign lITIllluruty, or mcreases the houts of Its habIlity, upon entenng lUto tins contractual relal10nshlp XIV ThIS Illstrument and the Attachments hereto embody the whole Agreement of the parties There are no proVlSlOllS, terms, condll1ons, or obligatIons other than those contamed herem, and thiS Agreement shall supersede all prevIOUS commumcahons, representations or agreements, eIther verbal or wntten, between the partles No change or add1l1on to thiS Agreement and the Attachments hereto shall be effecl1ve unless III wntmg and properly executed by the parnes 6 All WrItten approvals referenced ill thiS Agreement must be obtamed from the parties' grant admilllstrators or theu designees The Department and the Grantee have read tlllS Agreement and the Attachments hereto and have affixed their SIgnatures DEPARTMENT OF STATE JANET SNYDER MATTHEWS, Ph D Drrector, DIVISion of Hlstoncal Resources CITY OF CLEARWATER ~;._8A",~. "1I Slgnature of Authonzed OffiCial t),II,Ftff\ ~. ItOE/J~rr.. (!1~}./JA-AJ~eb Typed Name and Title of Au onzed 0 etal 7 ADDENDUM TO GRANT AWARD AGREEMENT NUMBER F0216 AUDIT REQUIREMENTS The adll1lmstratlOn of resources awarded by the Department of State to the Grantee may be subject to audits and/or mOllltonng by the Department of State as descnbed III this Addendum to the Gran! A ward Agreement MONITORING In additIOn to reviews of audits conducted III accordance with OMB Cucular A-l33 and Section 21597, F S , as revised, momtonng procedures may mclude, but not be hll1lted to, on-site VISItS by Department of State staff, hll1lted scope audits as defined by OMB Circular A-133, as reVIsed, and/or other procedures By entenng mto this agreement, the recipient agrees to comply and cooperate with any momtonng procedures/processes deemed appropnate by the Department of State In the event the Department of State detenmnes that a hll1lted scope audit of the recipient IS appropnate, the reCipient agrees to comply with any addltlonalmstructJons provided by the Department of State staff to the recipient regardmg such audit The reCipIent further agrees to comply and cooperate With any lllspectlons, reVIews, lllveStlgatlOns, or audits deemed necessary by the Comptroller or Auditor General AUDITS PART I. FEDERALLY FUNDED ThiS part ]S applicable ]f the reC]plenlls a State or local government or a non-profit orgamzatJon as defined III OMS Cllcular A-133, as reVised In the even! that the rec]plent expends $300,000 or more III Federal awards 111 ItS fiscal year, the leclp]ent must have a slllgIe or program-specific audit conducted III accordance with the prOVISIOns of OMB Circular A-133, as reVised EXHIBIT 1 to this agreement mdlcates Federal resources awarded through the Department of State by tlus agreement In determmmg the Federal awards expended III Its fiscal year, the reClp]ent shall consider all sources of Federal awards, mdudmg Federal resources received from the Department of State The determmatIon of amounts of Federal awards expended should be III accordance With the gUldelmes estabhshed by OMB C]rcular A-l33, as reVised An audit of the reCipIent conducted by the Auditor General III accordance With the provISIons OMS Cucular A-l33, as revised, WIll meet the requuements of thiS part 2 In connectlon With the audit reqUIrements addressed III Part I, paragraph I , the reC]plent shall fulfill the reqUirements relahve to audltee responslbilllies as prOVided III Subpart C of OMB Cucular A-l33, as reVIsed 3 If the reCipIent expends less than $300,000 111 Federal awards III ItS fiscal year, an audit conducted III accordance wIth the prov]slOns of OMS Circular A -133, as revised, ]S not reqUired In the event that the recipient expends less than $300,000 III Federal awards III Its fiscal year and elects to have an audit conducted III accordance wjth the proVISlOllS of OMB Circular A-133, as revised, the cost of the auda must be paId from non-Federal resources (I e , the cost of such an audit must be paId from recipient resources obtamed from other than Federal entlt]es) 4 The Interne! web addresses hsted below will assist recipients In locatmg documents referenced 111 the text of this agreement and the I nterpreta lIon of comp hance Issues State of Flonda Department of Bankmg and Fmance (Comptroller) httP //www dbf state fl us/ Federal Office of Management and Budget Cuculars Index h!tp /!www wllltehouse gov/OMB/glantsltnde" html#clrculars Governor's Office Illltlahves, Flonda Smgle Audit Act http //www myflonda comlrnyl1onda!govemmentle:ovemonmt!atlves/fsaa/ State ofFlonda Legislature (Statutes, LegIslatiOn relating to the Flonda Single Audit Act) http J/www leg state f1 us! PART II' STATE FUNDED ThIs part IS applicable If the reCipIent IS a nonstate enlity as defined by SectlOn 21597(2)(1), Flonda Statutes In the event that the reCIpient expends a total amount of state financial assistance equal to or m excess of $300,000 In any fiscal year of such reCIpient, the reCipient must have a State slllgle or project-specific audit for such fiscal year III accordance With Seclion 21597, Honda Statutes, applicable rules of the Executive Office of the Governor and the Comptroller, and Chapters 10 550 (local governmental en litJes) or 10 650 (nonprofit and for-profit orgalllzatlOns), Rules of the Auditor General EXHIBIT I to thIS agreement indicates state financwl asslslance awarded through the Department of Stale by thIS agreement In deterrllllllng the state financial assistance expended In ItS fiscal year, the recipient shan conSider aU sources of state fmanclal aSSistance, including state financial assistance received from the Department of State, other state agencies, and other nonstate enli!ies State financial assIstance does no! Include Federal duect or pass-through awards and resources received by a nonstate entity for Federal program matchmg requuements 2 In COlmectlOn with the audit reqUIrements addressed In Part 11, paragraph 1, the recipient shall ensure that the audit complies With the reqUIrements of SectIOn 215 97(7), Flonda S latutes ThIS mcl udes subrruSSlOn of a finanC131 reportmg package as defined by SectIOn 215 97(2)( d), flonda Statutes, and Chapters 10 550 (local governmental entitles) or 10 650 (nonprofit and for-profit orgalllzatlOns), Rules of the Auditor General 3 If the recipient expends less than $300,000 m state financial assistance m lis fiscal year, an audit conducted III accordance wIth the provIsions of SectIOn 215 97, Flonda Statutes, IS not reqUired In the event that the reCipIent expends less than $300,000 III state financ131 assistance m ItS fiscal year and elects to have an audIt conducted 10 accordance WJth the proVJS1ons of Sechon 215 97, Flonda Statu les, the cost of the audit must be paid from the nonstate entity's resources (I e , the cost of such an audit must be paid from the reCipient's resources obtamed from other than State entities) 2 , , DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES Request For Advanced Grant Payment F0216 PA YMENT TO City of Clearwater 112 South Osceola Avenue Clearwater, FL 33756 Pnor Payment $10.000 00 $0.00 $10.000 00 $2.500.00 $7.500.00 Total Contract Amount Balance to Date [ THIS PAYMENT Balance Due ~4...... &. .aS~'" · ':J:( Authorized Signature uJl !f'Am 13 lfoeAl~n:, (!/ir; t1AklAQee-- Typed Name and Ti e of ( ,,) Authorized Official FIRST QUARTERLY PAYMENT Fund ID Category 101547 Enc # ECF0216 Pay # Vendor ID 596000289 [ Inv #1-F0216 ORG EO OBJ CODE CFI AMOUNT 45200340500 FD 710000 $2,50000 Descnptlon pi Qrt - F0216 BF Org I BFEO I BFObj Jnv Rc'd Goods fnsp N/A Goods Rc'd N/A Start Date DOS FORM HR2E560397 , ' PART III. REPORT SUBMISSION Copies ofreportmg packages for audlts conducted m accordance wlth OMB CIrcular A-133, as revised, and reqUired by PART I of this agreement shal1 be subnutted, when requued by SectIOn 320 (d), OMB Circular A-133, as revised, by or on behalf of the reCipient duectly to each of the followmg A The Department of State at each of the followmg addresses DIvIsIOn of Hlstoncal Resources Bureau of Histone Preserva bon Grants and EducatIOn SectIOn 500 South Bronough Street Tal1ahassee, FL 32399-0250 B The Federal AudIt Cleannghouse designated III OMB Circular A-133, as revIsed (the number of copies requued by Sections 320 (d)(1) and (2), OMB ClfCular A-133, as revised, should be suhnutted to the Federal AudIt Cleannghouse), at the foHowmg address Federal Audit Cleannghouse Bureau of the Census 1201 East 10th Street Jeffersonv]lle, IN 47132 C Other Federal agencies and pass-through entitles In accordance With SectIOns 320 (e) and (f), OMB Cucular A- 133, as revised 2 In the event that a copy of the reportmg package for an audit reqUired by PART I of thiS agreement and conducted In accordance WIth OMB CIrcular A-I33, as revised, ]S not requlfed to be subnutted to the Department of State for the reasons pursuant to SectlOn 320 (e)(2), OMB CIfcular A-133, as revised, the recipient shall subnut the requIred wntten notificatIon pursuant to SectlOn 320 (e)(2) and a copy of the recipient's audited schedule of expenditures of Federal awards directly to each of the followmg DiVISIon of H Istoncal Resources Bureau of HIstonc Preservation Grants and EducatIOn SectIon 500 South Bronough Street Tallahassee, FL 32399-0250 3 Cop les of finanCial reportmg packages requued by PART II of tIns agreement shall be submitted by or on behalf of the reCipient duectlv to each of the followmg A The Department of State at each of the followmg addresses D]vlslOn of Hlstoncal Resources Bureau of Histone Preserva liOn Grants and EducatIOn SectlOn 500 South Bronaugh Street Tallahassee, FL 32399-0250 3 , . , B The Auditor General's Office at the followmg address Auditor General's Office Room 401, Pepper BUlldmg III West Madison Street Tallahassee, Flonda 32399-1450 4 Any reports, management letter, or other mfomutlOn reqUired to be subrrutted to the Department of State pursuant to thIs agreement shall be subnutted Iimely m accordance with OMS CIrcular A-133, Flonda Statutes, and Chapters 10 550 (local governmental entities) or 10 650 (nonprofit and for -profit orgamzatlOns), Rules of the Auditor General, as applicable 5 ReCipients, when subIIllrtmg fmancIa] reportmg packages to the Department of State for audits done 10 accordance WIth OMB Circular A-B3 or Chapters 10 550 (local govenunental enlItles) or 10 650 (nonprofit and for-profit orgamzatlOns), Rules of the AudItor General, should lOdlcate the date that the reportmg package was delivered to the reCIpient m correspondence accompanymg the reportmg package PART IV. RECORD RETENTION The reCIpient shall retam suffiCient records demonstratmg Its complIance With the terms of thiS agreement for a penod of five years from the date the audIt report IS Issued, and shall allow the Department of Sta te, or ItS deSignee, Comptroller, or Auditor General access to such records upon request The recipient shall ensure that audit workmg papers are made available to the Department of State, or Its deSignee, Comptroller, or Auditor General upon request for a penod of three years from the date the audit report IS Issued, unless extended ill wntmg by the Department of State EXHIBIT 1 FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: NOTE If the resources awarded to the reCipient replesent more than one Federal program, prOVide the same informatIOn shown below for each Federal program and show total Federal resources awarded Federal Program Nahonal Park Service, US Department of the Intenor, HIstonc Preservation Fund Grants-In-Aid, CFDA # 15-904, $10,000.00 (ten thousand dollars). COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS As contamed In OMB Circular A-I33 4 , . ! SUBJECT TO SECTION 215.97. FLORIDA STATUTES State ProJcct Florida Department of State, AcquISItIOn/Restoration of Hlstonc Properties, CSFA Number 45.031 $0.00. COMPLIANCE REQUlU.EMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: As contamed In the Compliance Supplement to CSF A Number 45 031 The Grantee has read thIS Addendum to the Grant Award Agreement and has affixed their slgnature CITY OF CLEARWATER tfJ.~~ ~".- J:I Signature of Authorized OffIcial IJ/ItPrm 75. tbfJ.:eJI..! C,~HAIJA~ Typed Name and TItle of Authorized Official 5 , . ( DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES Request For Advanced Grant Payment F0216 PA YMENT TO' City of Clearwater 112 South Osceola Avenue Clearwater FL 33756 Total Contract Amount .$10.000 00 $2.500.00 $7.500.00 $2.500.00 $5.000.00 Prior Payment Balance to Date I THIS PAYMENT /1. _ . Balance Due ~~ ~.M.i.~~ If -~ Authorized Signature &XtftMfl]. ~Jr (!, '~ Uw6f3-el- Typed Name and Titl~ of Authorized Official SECOND QUARTERLY PAYMENT Fund 10 Category 101547 Enc # Pay # Vendor 10 596000289 Ilnv #2-F0216 ORG EO OBJ CODE CFI AMOUNT 45200340500 FD 710000 $2,50000 DeSCription 2nd Qlr ~ F0216 BF Org I BFEO I BFObj Inv Rc'd Goods Insp N/A Goods Rc'd N/A Start Date DOS FORM HR2E560397 ~ , -' ( DEPARTMENT OF STATE:. DIVISION OF HISTORICAL RESOURCES Request For Advanced Grant Payment F0216 PA YMENT TO- City of Clearwater 112 South Osceola Avenue Clearwater FL 33756 Total Contract Amount Prior Payment $10.000 00 $5.000.00 $5,000.00 $2.500.00 $2,500.00 Balance to Date I THIS PAYMENT Balance Due ~"'<k.13. ~-:rr Au horized Signature LJiIIrM\] ~lL t?,~f-/fW~ Typed Name and Title 6f Authorized Official THIRD QUARTERLY PAYMENT Fund 10 Category 101547 Enc # Pay # Vendor ID 596000289 Ilnv #3 - F0216 ORG EO OBJ CODE CFI AMOUNT 45200340500 FD 710000 $2,50000 Description 3rd Qtr - F0216 SF Org I BFEO I BFOb] lnv Rc'd Goods Insp N/A Goods Rc'd N/A Starl Date DOS FORM HR2E560397 .. "" PA YMENT TO: DEPARTMENT OF STAT... DIVISION OF HISTORICAL RESOURCES Request for Advanced Grant Payment F0216 City of Clearwater 112 South Osceola Avenue Clearwater FL 33756 Total Contract Amount Prior Payment .$10.000.00 .$7.500.00 $2.500.00 $2.500.00 .$0.00 Balance to Date I THIS PAYMENT Balance Due ~~. /J..-.-:It Authorized Signature FOURTH AND FINAL QUARTERLY PAYMENT Fund ID Category 101547 Ene # Pay # Vendor 10 596000289 !Inv #4F-F0216 ORG EO OSJ CODE CFI AMOUNT 45200340500 FD 710000 $2,50000 Descnptlon 4th Final F0216 BF Org I BFEO , BFObJ Inv Re'd Goods Insp N/A Goods Rc'd N/A Start Date DOS FORM HR2E560397 " " .. ./ Parry, Mark From Sent To. Subject Clayton, Gina Thursday, May 29,2003828 AM Parry, Mark FW Downtown Design GUidelines Follow Up Flag Flag Status Codes to pay with Flagged f~(~ ~ fyl -----0 ng mal Messa ge----- From: Hames, Angel Sent: Tuesday, May 27,20033 11 PM To: Clayton, Gma Ce. Tarapam, Cyndl Subject. fIN Downtown Design GUidelines Good afternoon Gina, Just to follow up on the conversation thiS morning these are the codes that will be used for payments I have not made any payments yet & will be awaiting your 'go' to do so City Portion, $1 0,000 from 010-09216-530300-552-000 CRA Portion, $10,000 from 315-94714-530100-552-000 Grant Portion, $10,000 fro m 181-99139-000073-000-202 Angel Hames Senior Staff ASSistant Planning Department City of Clearwater (727) 562-4579 -----0 n g I nal M essage----- From Hamger, Sandy Sent: Tuesday, May 20, 2003 8 20 AM To. Clayton, Gina Ce: Parry, Mark, Nicodemus, Sheme, Hames, Angel Subject. RE Downtown DeSign GUidelines Then whatever line Item you will be uSing to cut the PO ~ I could transfer the money to that line Item (like your 3016 Professional Services or 303 Contractual Services) Sandy Harriger Admin Analyst- City Manager's Office 727-562-4039 -----Onglnal Message--m From' Clayton, Gina Sent: Tuesday, May 20, 2003 8 17 AM To Harnger, Sandy Ce: Parry, Mark, Nicodemus, Sherne, Haines, Angel Subject. RE Downtown Design GUidelines We don't have any grant money yet -----Ongmal Message----- From: Harnger, Sandy Sent. Monday, May 19, 2003454 PM 1 " To: Clayton, Gma Cc' Parry, Mark, Nicodemus, Sheme, Hames, Angel SUbject: RE Downtown Design GUidelines Just my thoughts but If you do a PO with 3 different codes then you will have to have 3 different line Items each referencing a different code (unless you do a blanket saYing various on the codes but I don't thmk you should do a blanket as the money won't be encumbered) It would probably be easier to transfer these amounts mto one code and then cut the PO usmg that code Do you know what lme Item your grant money IS In - I could transfer my two commitments to that line Item? Let me know what you a\l decide Thanksl Sandy Harriger Admin Analyst - City Manager's Office 727 -562 -4039 -----Onglnal Message----- From' Clayton, Gina Sent. Monday, May 19, 2003 12 37 PM To' Hamger, Sandy Cc: Parry, Mark, Nicodemus, Sheme, Hames, Angel Subject: RE Downtown Design GUidelines I would hke to do the simplest thing I assume It would be to access your codes?? Sherrle - Angel - IS that okay With you? -----Ongmal Message----- From. Hamger, Sandy Sent: Monday, May 19, 2003 12 31 PM To: Gayton, Gma Subject: RE Downtown DeSign GUldelmes OK. the two codes to use are - City Portion, $10,000 from 010-09216.530300-552-000 and - CRA Portion, $10,000 from 315-94714-5301 00-552.000 Let me know whether you want to transfer these amounts to one of your codes or If you Just need access to the codes to cut the PO I will nollfy Fmance once you decide Thanksl Sandy Harriger Admin Analyst - City Manager's Office 727 -562-4039 -----angmal Message----- From: Clayton, Gma Sent Monday, May 19, 2003 11 50 AM To: Hamger, Sandy, Parry, Mark, Nicodemus, Sheme, Hames, Angel Subject RE Downtown DeSign GUldelmes We need to cut the PO as soon as pOSSible -----Ongmal Message----- From: Hamger, Sandy Sent Monday, May 19, 20039 12 AM To: Clayton, Gma Subject. fIN Downtown DeSign GUidelines Gina, let me know when you are gomg to cut the purchase order and I Will provide you With the two codes to cha rg e the $20,000 to ($1 0 K from C RA and $1 0 K from Econ Dev) Thanks I Sandy Harriger Admin Analyst- City Manager's Office 2 " 727 -562-4039 -----onglnal Message----- From: Stone, Ralph Sent' Monday, May 19, 2003 9 04 AM To: Hamger, Sandy SubJect: RE Downtown Design GUidelines ok -----Ong m a I Message----- From: Hamger, Sandy Sent, Monday, May 19, 2003 8 37 AM To Stone, Ralph SubJect: FW Downtown Design GUidelines FYI - see below - they are gOI ng to need $1 OK from eRA and $1 OK fro m ED - ok With you? Sandy Harriger Admin Analyst - City Manager's Office 72 7 -562-4039 -----Onglnal Messagen--- From: Clayton, Gma Sent: Monday, May 19, 2003 B 34 AM To: Harriger, Sandy Cc: Stone, Ralph, Tarapanl, Cyndl Subject: Downtown Design GUidelines HI Sandy, I spoke With Cyndl and there was no addItional money from the General Fund that had been ldenllfled by Garry The $1 0,000 that we seem to be m ISSI ng IS the $10,000 that was originally committed to the project when we applied for the grant The other $10,000 should be coming from the money thai had been set aSIde for the traffiC analYSIS (that Included some general fund $s) As we discussed last week, It does not matter to us If the $10,000 comes from the EconomiC Development or the CRA budget- whatever Ralph wants to commit Please adVise Thank you very much for your helpl Gina L Clayton Long Range Planning Manager (727) 562-4587 gclayton@c1earwater-fl com 3 ~ Parry, Mark From Sent. To. Subject Nicodemus, Sherne Tuesday, May 20, 2003 11 54 AM Clayton, Gina, Hames, Angel, Parry, Mark RE Mid Year amendments for design gUidelines ElLI ~~( 6 . H The full revenue code for thiS project that Barbara (m Finance) & I set-up last year IS 181-99139-000073-000-202 Mark, when a draw IS sent to the State be sure to let Steve Moskun In Fmance know the amount to look for & the project (send him an e-mail), along with Barbara Schill The state does not always clearly Identify money coming In and you want to be sure that It goes to thiS account Sherne -----0 rig I nal Messa g e----- From: Clayton, Gina Sent Tuesday, May 20, 2003 9 43 AM To: Haines, Angel, Parry, Mark, Nicodemus, Sherne SubJect: FW Mid Year amendments for design gUidelines Importance: High Please read thIS e-mail trail The project number for the Downtown Clearwater Design GUidelines IS 181-99139 All revenue from the CRA (10,000) and from E D (1 0,000) Will be put under thiS proJect number When we get grant money. work With Barbara and that money should be put In thiS project number If you have questions, please see me Thanksl -----On glna I Messa ge----- From: Clayton, Gina Sent Tuesday, May 20, 2003 9 42 AM To Wombacher, Lucette, Stone, Ralph, Tarapam, Cyndl Cc Harnger, Sandy, Wilson, Tina, SChill, Barbara SubJect. RE Mid Year amendments for design gUidelines Importance: High Please disregard thiS e-mail Sandy, Lucette and I have worked thiS out $10,000 IS coming from the CRA and $10,000 from ED We have established a project number and these revenues Will be put In thiS code and planning Will process all payments to the consultant -----0 rI g I na I M essage----- From: Wombacher, Lucette Sent: Tuesday, May 20, 2003 9 27 AM To Stone, Ralph, Tarapanl, Cyndl Cc Harnger, Sandy, Clayton, Gina, Wilson, Tina, Schill, Barbara SubJect: Mid Year amendments for design gUidelines Downtown Clearwater Design Guidelines - Establish a $30,000 00 budget to be used In the preparation of the Downtown Design GUidelines which consists of $5,00000 from Planning General Fund, $10,00000 from Community Redevelopment Plan, $5,00000 from Economic Development Operating Budget, and $10,00000 grant from FlOrida Department of State, DIVISion of Historical Resources Barbara Schill of Finance has been Instructed verbally to Include the above amendment in the mid year adjustments However, the Office of Management and Budget has received no authOrization from either Planning or Economic Development to transfer operating savmgs to establish a project We need an e-mail or memo from each department speclfymg the line Item to reduce In order to make the transfer to the project '1 We also need authorization from the CRA to transfer funding to the project As of this moment the only piece of the above amendment we have the authority to Include In mId year IS the grant from the state for which Fmance has a copy of the award letter We must have this resolved before the end of this week to mclude It In the mid year document Call me at extension 4541 If you need help pinpointing your potential operating savings Thanks, Lucette 2 , I~ FI.E F..erz, (6 - " \ Pa~ry, Mark From- Sent. To: Cc: Subject: 'Clayton, Gina Monday, May 19,20031237 PM Harnger, Sandy Parry, Mark, Nicodemus, Sheme, Haines, Angel RE Downtown Design GUidelines /' ...' I would like to do the simplest thing I assume It would be to access your codes?? Sheme - Angel - IS that okay With you? -----Onglnal Message.......... from: Harnger, Sandy Sent Monday, May 19, ~03 1231 PM To: Clayton, Gina Subject: RE Downtown Design GUidelines OK ..the two codes to use are - City POrllon, $10,000 from 010-09216-530300-552-000 and - eRA Porllon, $10,000 from 315-94714-530100-552-000 Let me know whether you want to transfer these amounts to one of your codes or If you just need access to the codes to cut the PO I WIll notIfy Finance once you decide Thanks' Sandy Harnger Admin Analyst- City Manager's Office 727-562-4039 -----On 9 In a I M essage---..- From: Clayton, Gina Sent: Monday, May 19, 2003 11 50 AM To. Hamger, Sandy, Parry, Mark, Nicodemus, 5herne, Haines, Angel Subject: RE Downtown Design GUidelines We need to cut the PO as soon as pOSSible ..........Onglnal Message----- From: Harnger, Sandy Sent. Monday, May 19, 2003 9 12 AM To: Clayton, Gina Subject: FW Downtown DeSign GUidelines Gina, let me know when you are gOing to cut the purchase order and I Will proVide you With the two codes to charge the $20,000 to ($1 OK from eRA and $10K from Econ Dev) Thanks' Sandy Hamger Admin Analyst- City Manager's Office 727 -562-4039 -----Ong Ina I M essage----- From: Stone, Ralph Sent Monday, May 19, 2003 9 04 AM To: Hamger, Sandy Subject RE Downtown DeSign GUidelines ok -----0 rig In a I Messa ge-..--- From: Harnger, Sandy 1 i~ ~ Sent: To. Subject: Mona..." I"lay 19, 2003 8 37 AM Stone, Ralph FW Downtown Design GUidelines FY I - see below - they a re gOing to need $1 OK from eRA and $1 OK from ED - ok with you? Sandy Harriger Admm Analyst - CIty Manager's Office 727-562.4039 -----Ongmal Message----- From: Oayton, Gina Sent: Monday, May 19, 20038 34 AM To Hamger, Sandy Cc: Stone, Ralph, Tarapanl, Cyndl Subject: Downtown Design GUidelines HI Sandy, I spoke with Cyndl and there was no additional money from the General Fund that had been Identified by Garry The $10,000 that we seem to be miSSing IS the $10,000 that was originally commll1ed to the project when we applied for the grant The other $10,000 should be commg from the money that had been set aSide for the traffiC analYSIS (that Included some general fund $5) As we discussed last week, It does not mal1er to us If the $10,000 comes from the Economic Development or the eRA budget - whatever Ralph wants to commit Please adVise Thank you very much for your heJpl Gma L Clayton Long Range Plannmg Manager (727) 562-4587 gclayton@clearwater-fl com 2 ",,", r;!~ II; , !Parry, Mark From Sent: To: Subject Clayton, Gina Monday, May 19, 2003 11 50 AM Harnger, Sandy, Parry, Mark, NIcodemus, Sheme, Haines, Angel RE Downtown Design GUidelines We need to cut the PO as soon as possible -----Onglnal Message----- From: Hamger, Sandy Sent: Monday, May 19, 20039 12 AM To Clayton, Gina Subject: FW Downtown DeSign GUidelines Gina, let me know when you are gOing to cut the purchase order and I will provide you with the two codes to charge the $20,000 to ($10K from CRA and $1 OK from Econ Dev) Than ks 1 Sandy Harriger Admin Analyst - City Manager's Office 727-562-4039 -----Ong In a I Message----- From: Stone, Ralph Sent: Monday, May 19, 2003 9 04 AM To: Hamger, Sandy Subject: RE Downtown DeSign GUidelines ok -----Ong In al Messag e----- From: Harnger, Sandy Sent: Monday, May 19, 2003 8 37 AM To. Stone, Ralph Subject: FW Downtown DeSign GUidelines FYI - see below -they are gOing to need $10K from CRA and $10K from ED. ok With you? Sandy Harriger Admin Analyst - City Manager's Office 727 -562-4039 -----Original Message----- From. Clayton, Gina Sent: Monday, May 19, 20038 34 AM To Hamger, Sandy Cc: Stone, Ralph, Tarapanl, Cyndl Subject: Downtown DeSign GUidelines HI Sandy, I spoke With Cyndl and there was no additional money from the General Fund that had been Identified by Garry The $10,000 that we seem to be missing IS the $10,000 that was Originally committed to the project when we applied for the grant The other $10,000 should be coming from the money that had been set aSide for the traffiC analYSIS (that Included some general fund $s) As we discussed last week, It does not matter to us If the $10,000 comes from the Economic Development or the CRA budget - whatever Ralph wants to commit Please adVise Thank you very much for your help! 1 Parry, Mark From: Sent To. Subject Clayton, Gina Monday, May 19, 2003836 AM Parry, Mark FW Downtown Design GUidelines ~ FYI -----On glna I Messa ge----- From: Clayton, Gina Sent: Monday, May 19, 2003834 AM To: Hamger, Sandy Cc: Stone, Ralph, Tarapanl, Cyndl Subject" Downtown Design GUidelines HI Sandy, I spoke with Cyndl and there was no additional money from the General Fund that had been Identified by Garry The $10,000 that we seem to be mIssing IS the $10,000 that was onglnally commItted to the project when we applied for the grant The other $10,000 should be coming from the money that had been set aSide for the traffiC analysIs (that Included some general fund $5) As we dIscussed last week, rt does not matter to us If the $10,000 comes from the Economic Development or the CRA budget - whatever Ralph wants to commit Please adVise Thank you very much for your help' Glfla L Clayton Long Range Planning Manager (727) 562-4587 gclayton@c1earwater-fl com 1 ~) if / Nicodemus, Sherrie y- From Nicodemus, Shem€" Sent Friday, May ;0003 9 15 AM To WombacherX~~~tle, Clayton, Gina Subject FW 3rd Quarter Adjustment Any progress since we last spoke on what I need to do for an amendment to shOw Planning has this money? I' ~~/ 0tragelOfl ;l, 11.-. d'~ 1,/ ~ - f f!~~ Thanks for your help on working With us on this Sheme Nicodemus Planning I x4582 -----Onglnal Message----- From: Nicodemus, Sheme Sent: Monday, May 12, 2003 11.31 AM To: Wombacher, Lucette Cc: Clayton, Gina Subject: 3rd Quarter Adjustment I I \ HI, you said to walt until the 3rd quarter budget adjustment to get this done, so now It IS time Please tel! me what I need to do to move money from the CRA capltallmpovement project 315-94714 (Downtown Redevelopment) to Planning I have caples of the agendas that went to the CommisSion back In April 2002 Thanks Sherne Nicodemus Planning I x4582 ff~ ~~ bo/L .A~ <d'V.k.. ~- ~~~ /I~ f/#- ~ ~ ;/crp.A- ~ ;::;Y~ ~ I [G-o~~~ -/ _ ~ ~~/~ b O/1j c-o~L.t/ 10 I ;Va> ~ ~ A..- 1f.L "-O~~ /c::JL 5/1612003 Page 1 of 1 Nicodemus, Sherrie From: Clayton, Gina Sent Thursday, March 20, 2003453 PM F a lIE To Nicodemus, Sherne fvZ'h Subject. FW See Agenda Items for Design 4~/- F OdJ-/ ~ here are the agenda Items re: downtown design gUidelines. Let me know If you need any help. Thanks' [Clayton, Gina] -----Ongmal Message----- From: Harriger, Sandy Sent: Thursday, March 20, 20034 51 PM To: Clayton, Gina Subject: See Agenda Items for Design GUidelines See attachments - note $50,000 of thiS money was spent on Bellomo Herbert ($30,000 from ED 9216 and $20,000 from CRA 315-94714) for Streetscape & Wayflndlng Contract Thanksl 727-562-4039 ~y fT' tl" JIf H)~ bf{ Y f-g~P (j - AmI- c,~..J 63 f .j J" J"/f ~u.J A ~,lfJI/ --D Sandy Harnger Admm Analyst - City Manager's Office eAr; v5 /[) .d$-7/9 Iii::. V /0 qJf /c /0 /c i'~ cd'c J-/;'-03 // '/,.S//VJ . A . Amr./A- ~ " _) . n /J)/!9Lkd J> L ~ ItL I V//1~ u.a-/~--= .- ~ /p!)/Jd~ C-I.Jj'OUA "# ~ ~ ~)l.~ &a/t- vnDVbdJ 0.(Q JAiLU /)JI,..Q r ,;Lot:> ).. )?1~ ~ u)/ jdv,QJL ~M~ 10 ~ C!..I1I~ ~/:;:;;o 4/29/2003 COMMUNITY REDEVELOPMENT AGENCY Agenda Cover Memorandum Final Agenda Item # Meeting Date Apnl 1, 2002 S U BJ ECl/RECOMMENDA liON: Approve $30,000 to fund eRA portion of a design and transportation planning services contract to update the Downtown Redevelopment Plan and to add the Gateway area to the Downtown Plan, ['SJ and that the appropnate officIals be authonzed to execute same SUMMARY: In 1995, the Community Redevelopment Agency prepared a Downtown Redevelopment Plan for an area that extended from Clearwater Bay eastward to Fredenca Avenue u . Staff will be merging the "Our Downtown" Plan, the Downtown Penphery Plan, and the Downtown Redevelopment plan and adding the "Gateway" area east to Highland between Drew Street and Chestnut The updated Downtown Redevelopment Plan will also address the changes In the CommIssion's policies since the Plan's adoption In 1995 by revIsing the policies, land use potential and major redevelopment projects . Design and transportation planning services are required for both the Downtown and Gateway areas . The $30,000 cost IS the CRA portion of a $60,000 contract for desIgn services within the CRA The City will fund the additional $30,000 Funding the CRA portion of $30,000 IS available In the capital Improvement project 315-94714, Downtown Redevelopment . These design and transportation services are related to 1 Streetscape 2 Wayflndlng Slgnage 3 Waterfront Park on Bluff 4 General Urban Design Elements for the Downtown and Gateway 5 Evaluate and confirm land use potential and transportation network Reviewed by Onglnatlng Dept Costs $30,000 Legal Info Tech NA Economic Development Total - - Budget Public Works NA User Dept Funding Source - - Economic Development purchasln NA DCMfACM Ca pllol 1m pfoveme nt Current Fiscal Year g - - Risk Mgmt NA Planning Attachments Operating - - Other Funding Code Submitted by lEI None 315-94714-530100-552-000 Cltv Manager o Printed on ree cled a er Rev 2/98 y p p Clearwater CIty COllll1llssion Agenda Cover Memorandum Final Agenda Item # Meeting Dale April 4, 2002 SU BJ ECT/RECOMMENDA liON: Approve $30,000 to fund City portion of a design and transportation planning services contract for the Gateway area, as the corndor to downtown, In the Downtown plan, [2J and that the appropriate officIals be authorized to execute same SUMMARY: . In 1995, the Community Redevelopment Agency prepared a Downtown Redevelopment Plan for an area that extended from Clearwater Bay eastward to Frederica Avenue . Staff will be merging the "Our Downtown" Plan, the Downtown Periphery Plan, and the Downtown Redevelopment plan and adding the "Gateway" area east to Highland between Drew Street and Chestnut The updated Downtown Redevelopment Plan will also address the changes In the Commission's poliCies Since the Plan's adoption In 1995 by revIsing the poliCies, land use potential and major redevelopment projects . Design and transportation services are required for both the Downtown and Gateway areas . The $30,000 cost IS the City portion of a $60,000 contract for design services within the Gateway The Gateway IS outsIde the current CRA boundary and therefore services for thIs area cannot be funded by the CRA The CRA Will fund the additional $30,000 Funding In the amount of $30,000 IS available for the City's portion of this contract In the Non- Departmental program In the "deSignated reserve" established by the Commission upon the adoption of the 2001/02 budget A mid-year budget amendment Will transfer these funds from the Non-Departmental program to the EconomIc Development Department budget to provide funding for thiS contract . These design and transportation planning services are related to 1 Streetscape 2 Wayflndlng Slgnage 3 Waterfront Park on Bluff 4 General Urban Design Elements for the Downtown and Gateway 5 Evaluate and confirm land use potential and transportation network Reviewed by Originating Dept Costs $30,000 Legal Info Tech NA Economic Development Total - Budget Public Works NA User Dept Funding Source - - Purchasln NA DCM/ACM Economic Development Cap,lollmprovement Current Fiscal Year g - - Risk Mgmt NA Planning Attachments OperatIng - - Other X Funding Code Submitted by [8] None 010-09216-530100-552-000 City ManaQer o Prmted on rec cled a er Rev 2/98 y p p Page 1 of 1 v' Nicodemus, Sherrie From Sent To. Cc. Subject. Nicodemus, Sherne Monday, May 12, 2003 11 31 AM Wombacher, Lucette Clayton, Gma 3rd Quarter AdJustment Trackmg Recipient Read Wombacher, Lucette Read 5/12/2003 1 27 PM Clayton, Gina Read 5/12/2003 1 46 PM HI, you said to walt until the 3rd quarter budget adjustment to get thiS done, so now It IS time Please tell me what I need to do to move money from the CRA capltallmpovement project 315-94714 (Downtown Redevelopment) to Plannmg I have copies of the agendas that went to the CommiSSion back In April 2002 Thanks Sheme Nicodemus Planning I x4582 5/12/2003 Page 1 of 1 ~... Clayton, Gma From Sent To Subject Harnger, Sandy Thursday, March 20, 2003451 PM Clayton, Gina See Agenda Items for Design GUldellfles ~ See attachments - note $50,000 of this money was spent on Bellomo Herbert ($30,000 from ED 9216 and $20,000 from CRA 315-94714) for Streetscape & Wayflndlflg Contract Thanksl Sandy Harnger Admin Analyst- City Manager's Office 7276562-4039 5/13/2003 COM1v1UNITY REDEVELOP1\1ENT AGENCY Agenda Cover Memorandum Final Agenda Item # Meeting Date Apnl 1, 2002 SUBJECT/RECOMMEN DA liON. Approve $30,000 to fund CRA portion of a deSign and transportation planning services contract to update the Downtown Redevelopment Plan and to add the Gateway area to the Downtown Plan, [Z] and that the appropriate officials be authorized to execute same SUMMARY . In 1995, the Commumty Redevelopment Agency prepared a Downtown Redevelopment Plan for an area that extended from Clearwater Bay eastward to Frederica Avenue . Staff will be merging the "Our Downtown" Plan, the Downtown Periphery Plan, and the Downtown Redevelopment plan and adding the "Gateway" area east to HIghland between Drew Street and Chestnut The updated Downtown Redevelopment Plan Will also address the changes In the Commission's poliCies since the Plan's adoption In 1995 by revIsing the poliCies, land use potential and major redevelopment projects DeSign and transportation planning services are required for both the Downtown and Gateway areas · The $30,000 cost IS the CRA portion of a $60,000 contract for deSign services Within the CRA The City Will fund the additional $30,000 Funding the CRA portion of $30,000 IS available In the capital I m prove me nt project 315-94714, Downtown Redeve 10 pm ent These deSign and transportation services are related to 1 Streetscape 2 Wayflndlng Slgnage 3 Waterfront Park on Bluff 4 General Urban DeSIgn Elements for the Downtown and Gateway 5 Evaluate and confirm land use potential and transportation network ReViewed by Ongmatmg Dept Costs $30,000 Legal Info Tech NA Economic Development Total - - Budget Public Works NA User Dept Fundmg Source - - Purchasln NA DCM/ACM Economic Development Capitol Improvement Current Fiscal Year g - - Risk Mgmt NA Planning Attachments Operating - - Other Fundmg Code Submitted by ~ None 315-94714-530100-552-000 City Manager o Printed on recycled, a er Rev 2/98 p p Clearwater City Commission Agenda Cover Memorandum Final Agenda Item # Meeting Date April 4. 2002 SU BJ ECl/RECOMMENDA liON. Approve $30,000 to fund City portton of a design and transportation planning services contract for the Gateway area, as the cOrridor to downtown, In the Downtown plan, ~ and that the appropriate officials be authorized to execute same SUMMARY · In 1995, the Commumty Redevelopment Agency prepared a Downtown Redevelopment Plan for an area that extended from Clearwater Bay eastward to Frederica Avenue Staff wIll be merging the "Our Downtown" Plan, the Downtown Periphery Plan, and the Downtown Redevelopment plan and adding the "Gateway" area east to Highland between Drew Street and Chestnut The updated Downtown Redevelopment Plan will also address the changes In the CommissIon's policIes since the Plan's adoption In 1995 by revIsing the policies, land use potential and major redevelopment projects Design and transportation services are required for both the Downtown and Gateway areas The $30,000 cost IS the City portion of a $60,000 contract for design services within the Gateway The Gateway IS outSide the current CRA boundary and therefore services for this area cannot be funded by the CRA The CRA will fund the additional $30,000 . Funding In the amount of $30,000 IS available for the City's portion of this contract In the Non- Departmental program In the "designated reserve" established by the CommiSSion upon the adoption of the 2001/02 budget A mid-year budget amendment will transfer these funds from the Non-Departmental program to the Economic Development Department budget to prOVide funding for this contract . These design and transportation planmng services are related to 1 Streetscape 2 Wayflndlng Slgnage 3 Waterfront Park on Bluff 4 General Urban Design Elements for the Downtown and Gateway 5 Evaluate and confirm land use potential and transportation network Reviewed by Orlgmabng Dept Costs $30,000 Legal Info Tech NA EconomiC Development Total ~ - Budget Public Works NA User Dept Fundmg Source - - Purchasm NA DCM/ACM EconomiC Development Capl(ol I mprovemen( Current Fiscal Year g ~ - Risk Mgmt NA Plannmg Attachments Oparatlng ~ - Oll1er X Funding Code Submitted by lEI None 010-09216-530100-552-000 City ManaQer o Printed on rec cled a er Rev 2198 y p p Clayton, Gina From Sent To Subject Dougall-Sides, Leslie Thursday, February 27,2003 1 08 PM Clayton, Gina Agreement for Consultant Services Importance High Here IS a draft Agreement The amount of payment needs to be filled In and Exhs A, 8, and C attached Is there a corresponding Grant Agreement that goes with thiS, from Dept of State to City? Or was that already approved? ~ ::onsultlng Services for Plannl f~l~ J=o'llb 1 :;. Clayton, Gina From: Sent: To Subject Rowley, Mary [MRowley@mall dos state fI us] Tuesday, January 14,2003846 AM 'Clayton, Gina' RE Clearwater RFQ Hl Glna, RFQ looks flne except for two typos at the end of the flrst paragraph were you state the tlme frame, at" June 30, 2003 and that "take out that and the spelll.ng of "State" needs to be corrected -----Qrlglnal Message----- From Clayton, Glna [mallto gclayton@clearwater-fl com] Sent Monday, January 13, 2003 8 45 AM To Mary Rowley (E-mall) SubJect Clearwater RFQ (f~l [E FoliE. Mary Hl Mary, Attached please flnd the revlsed RFQ I'm trYlng to get a copy of our standard contract for your reVlew Let me know lf thlS 1S okay Thanks I <<Downtown Deslgn GUldellnes RFQ doc>> Glna L Clayton Long Range Plannlng Manager (727) 562-4587 gClayton@clearwater-fl com 1 , ~1/06/2003 15 37 \ 8502'l56fl3] BHP PAGE 61 FLORIDA DEPARTMENT OF 51' ATE Ken Detznel' Secretary of Sta~ DIVISION OF HISTORICAL RESOliRCES f~lE J=OZIl~ TOFAXNUM"BER -!~ l .... S&a- ~60-~ N A.M:E (::t I '\. ">-. C. ( ).\. r\r)j.,\ ') , COMPANY Yv\. "" I' '" 12ou..) I ~ \ . \\~)()~ 1'1UMBER OF PAGES FA.X3D (INCLUDfNG TR.ANSMITTAL SHEET) e;;:J SENDER DATE FAX FROM (850) 245~0437 COMMENTS IF THERE ARB ANY PROBLEMS IN RECEZVlNG rdIS fRANSMITTAL, PLEASE CALL (850) 245-6333 500 S Bronough Street . Talbhll5see, FL 32399-0250 . http l/wW'V't, f1hentage com a D lXe Clor' s om ~ e 185Q) 24i)-{)3()O · fAX 245-1)4:i; a Axcha(oJcg\caJ Re:;eilt(h (650) 245-6...~' FAX 245-64311 a f:(".,tori~ l"reserv anon (650) 245-6333 . FAX 241)-6437 l"J Hl~/(I.d.cal Mu~eu,'l;l.S (SSG) 24:5-6400 . F ^^ 245-6433 CI Pillm BeaCh Regional OffJ.ce (561) 273-1475' PAX :!79-1476 o SI Augustme R.eglQl:\;l,] Offl~e 0 Tamp.. Reglorlill Ot,fu::e (904) 825-5045' FAX 1;125-,044 (813) 272-3843 ol'A.,X :!72-Z'40 J Bl/06/2003 15 37 851324564':17 BHP PAGE 132 ;, . /~..-" ~ Rowley. Mary From. Sent To Subject, Rowley, Mary Monday, Januat)' 06, 2003 927 AM 'Clayton, Gma' RE' Clearwatel RFQ r O~) G,. Glna, I have revle~ed the RFQ and except for ~ couple thlngs it looks f~ne Flrst T~e a~nounce)~ent sho~ld state tb~t grant tu~ds a~e belng ~sed and ~hat there ~s a tlme frame ~hat m~~t be met I would state t~at a craft of the Deslgn GU1del.neS wust be SUD~ltted to the State for ~ev_ew ana app~o~al 45 days pr_or to the end of tre gra~t perlod of June 30, 2003 and tnat the ~lnal product must be subu_tted to t~e state by Ju_~' 30, 2:.103 Th_s lS all per your Grant Award Agree~ent s~~ono Slrce your grant lS U5.ng federal grant ~oneJ' yOU only need to .ncluoe t~e tlxst d~scla_me~ on the flnal page of the RFQ YOU can remove tbe s~ort paragra?h :hat 15 undey ct, t~at 19 onlj used for state fundlng 1n adct~tlon if yOU ~a~e a conttac~ that Wlll be used, you can go a~eaa a~d send tha~ to rre for reVLeW. That way it wlll be appro~ed a~d =eadj for Signing If you have any guestio~s pledse get bacc With me Mary Ro.,!lef H_storlC ?reserv3tlon ?lanner Bureau of nlstorlC ~reservatlon -----Orlginal Message----- From CIajton, Gina [n311to'gclayto,@clearwater-:l com] Sent. t~~rsday, Decembe= 25, 2002 5 04 PM To Mary ROrlIey (S-ITa~l) SuDJect Clearwater RFQ Attached please f~nd the C_ty of C~earwater'5 draft qFQ for a consultant to prepare de5~gn gUlcel~nes for our ctowntowr Coul~ you please r~v~ew so t~at \le ca"'j ~ssue" Than-<:s I <<Downtown De$lgn Gu~del~~es RFQ doc>> r,lna L Clayton ~ong Range ?iarnlng Manager ('27) 562-4587 gc1aytonJclearwater-fl com '!s!phart, Richard From Sent To Subject Tarapanl, Cyndl Wednesday, October 16, 2002 1024 AM Planning Mike Sanders Please add M1ke Sanders to your reference 1st for lustonc photos and mformatlon cltywide and especially downtown M1ke IS a realtor but has long served as the unofflcIal "lustonan" for the Gtyand IS a member-maybe presIdent of the Histoncal SOCIety M1ke's number IS 434-1684 M1ke was very helpful m the Coates project downtown ill gettmg them pIctures to asSISt ill the renovatIon When I talked to hIm yesterday, he was mterested ill helpmg m thIs way ill the future He has also illdlcated mterest ill helpillg us Wlth hIStonc photos of the Geveland Street blocks Gilla-let's follo'WUp Wlth hun when you return Thanks Cyndi Tarapani Plannmg DIrector (727)562-4547 ctarapan@ clearwater- fl com ~~~~ Po Z ( b 1 ~hart, Richard From Sent To Subject Clayton, Gina Thursday, October 03,2002407 PM Kephart, Richard Downtown Design GUidelines Importance High Rich - I was planning to manage the Downtown Design GUidelines, however, due to recent staff changes I do not think I have time to gel this project started and we are on a major deadline We have to get the RFQ process In motion as soon as pOSSible We need to advertise before the end of the month We have to submit a progress report to the State at the end of the month We can obtain the RFQ procedures and purchasing manual off of the Intranet If you have any questions, George McKibben or someone In his office can assist I obtained a list of consultants from the DIvISion of Hlstoflcal Resources I would also like to add Frank Bellomo to thiS list because he knows some firms that may be Interested Also, Sherrle Will work with you on all of the finanCial aspects of the grant We have already prOVided Barbara Schill In the Finance Dept a copy of the grant You Will also need to keep Sarah Agralt In the Clerk's office appnsed of the status of the grant Could we please talk about thiS Fnday morning? Thanks Glrla L Clayton Long Range Planning Manager (727) 562A587 gclayton@c1earwater-fl com FellE 1:-02/6 : Ct!O/7.'A- #1e-{V-~ .s7:e2 - 9'6$0/' h P~"CN-f-.&.J'<4~ h?~A...'2. fN/hla I ;:.hvAw~i 0 1~t4-r.;.o,J.s ;vtfk!.tZ- )P/Vt/2M( 1 - , ~('Cltarwater 'I----- "\ .....,r -..,.., ....,..- o InteroffIce Correspondence Sheet TO: BILL HORNE, CITY MANAGER FROM: CYNDI TARAPANI, PLANNING DIRECTOR DATE: OCTOBER 4, 200~ ~~tlfE f=oZth RE: DOWNTOWN PLAN UPDATE The Downtown plan update IS well underway The CIty has hired Bellomo-Herbert to prepare a streetscape and gateway plan, a master plan for Coachman Park and designs for pubhc spaces Bellomo-Herbert held Its first pubhc meetmg to receive mput on this project on August 14,2002 The Economic Development Department has prepared and submitted to Pmellas County an expanded CommunIty Redevelopment Area to mclude the Gateway area The PlannIng Department has prepared studies and other research on current downtown Issues as well as mIllal development of downtown policIes The CommIsSIOn has mdlcated a strong Interest m partlclpatmg In the Downtown plan update To begm that dISCUSSiOn, the followmg major tenets about Downtown are presented below I suggest that these elements be discussed by the CommisSIon for policy directiOn Agreement on these tenets or as revIsed will then gUIde the development of the Downtown Plan In addItion to thiS dISCUSSiOn, I suggest three addItIonal major tOpiCS for dlscusslOn and mput by the CommIsSiOn The three subject areas are outlmed below WIth suggested dates for speCIal meetmgs by the City CommiSSIOn Major Downtown Components October 14, 2002 Streetscape/ Gateways/ Character Dlstncts Week of December 2,2002 Land Use Plant Waterfront and Open Space Plan Week of February 18 or 24,2003 Redevelopment Projects Week of March 17 or 24,2003 , ) The followmg assumptIOns are provIded for the CommiSSIOn's diSCUSSIOn and polley directIon 1. Downtown is Clearwater's center of activitv. business and euvernment. As such, Downtown will have higher densities for resldentJal uses and higher mtensltIes for retail! commercJalloffIces uses than the rest of the Clty The higher densIties and IntensItIes wIll assist m creatmg a synergy for an mterestIng vital and urban environment The highest densIty and IntenSIty of Downtown WI]] be found In the Core area wnh decreasmg denSIty and mtenslty movmg east through the balance of downtown 2. Cleveland Street is downtown's "Main Street" and IS valued both for ItS histone character and as the major retail street Redevelopment on Cleveland Street should encourage renovatIOn of hIstone properties, new constructIOn shall be consistent WIth the hIstone bmldmg streetscape m terms of mass, scale and height 3. Ft. Harrison and Osceola A venues should be re-developed as pedestnan onented streets and m conjunctIon WIth Cleveland Street shall form the major retail core of Downtown The streetscape deSIgn for these three streets shall emphaSize thelf pnnclpal pedestnan onentatIon 4. Clearwater recoenizes the uniQueness of its waterfront as the focal point for Downtown. The Bluff with its commandine views of the water is a sienificant positive aspect of Clearwater's Imaee and sense of place~ the views of and access to the water shall be preserved. a. Coachman Park IS valued as open space, a commumty gathenng place and a locatIOn for cultural actiVItIeS The Park and the eXlstmg amphitheater should be Improved to better serve as a regIOnal outdoor entertamment venue b. Within the publiclv owned land. there is a need for a more active waterfront area for all Citizens to more frequently enJoy thIS amemty The followmg uses should be evaluated as ways to mcrease enjoyment of the waterfront area and to attract repeat VISitS by reSIdents and tounst ahke Manna Restaurant on piers of old Memonal Bndge or other waterfront locatIon Carousel Interactive Fountain Retatl Uses-I e , street vendors, kIOSks, and/or permanent retml bUlldmgs c. On the privatelv owned land, preservation of the view of Clearwater Bav and compatibility of new development with Coachman Park is criticallv important. Development m thiS area should be deSigned to mamtam the views of the water through methods such as VIew comdors, pedestnan onentatIOn, connectIons between bUlldmgs and to the water, and places for pubilc InteractIon and CIVIC actIVItIes New constructIOn In thiS area should utIlize the bluff elevatIOn to achieve a tiered effect of height while preservIng views wIthm the Downtown core \ 5. Desi2n of new or renovated downtown buildin2s IS expected to relate to the scale and proportIOns of Its surroundmgs and create mterestmg and active publIc spaces RenovatIOn of hlstonc bUlldmgs should respect the hlstonc features of the bUlldmg For new constructlOn, rephcatlOn of a hIstonc bUlldmg IS not deSIred but the desIgn should have a relatlOnshIp to the eXIstmg Downtown m character, form, scale, mass and matenals New constructIOn should welcome people mto downtown through both "front doors" -the street side and the water side Urban and archItectural deSign IS equally Important tor both elevatiOns 6. Automobile oriented uses such as gas statIOns, convemence stores and dnve through facIlitIes mcludmg banks and fast food restaurants shall be prohibIted wIthm the Downtown Core, mcludmg the Court/Chestnut comdors These automobIle onented uses shall also be prohibIted at the major gateways to the Downtown (at a mmIffium, locatIOns mclude the HIghland/ Court/Cleveland mtersectlOn, DrUid! Ft Hamson mtersectIOn, Court! ML Kmg A venue mtersectIOn) 7. The visual and Derformin2 arts are a vital Dart of Downtown ArtIsts should be encouraged to live and work downtown Art ga]]enes and perfonmng spaces are also encouraged downtown The development of public art polIcIes should enhance and add to the overall quality of downtown Pubhc art mstallatIOns should be mtegrated mto the gateways and streetscapes of Downtown, m publIc plazas and mother pubhc places/bUlldmgs Attachment Downtown Schedule cc Garry Brumback ASSistant CIty Manager Ralph Stone, ASSIstant CIty Manager Page 1 of 1 Nicodemus, Sherrie From Sent: To Cc Subject Nicodemus, Sheme Thursday, October 03,2002345 PM Clayton, Gina Tarapanl, Cyndl Downtown Design GUidelines Grant Trackmg ReCIpient Clayton, Gma Tarapanr, Cyndl Read ~g~~ [:Ol/{" - . ----=- Barbara SChill, Finance, was reviewing the application I copied and forwarded to her yesterday What she noticed IS that the First report to the state IS due October 31 sl, and IS to Include a Progress Report for the months of July through September Read 10/3/2002 3 47 PM Do you have these documents prepared to forward to the State by the end of the month? Is administering thiS grant something that one of the new planners IS gOing to do when hired? As a suggestion, they may want to start with pullmg together a limehne of when reports are due so as to avoid the penalties Barbara and I are workmg on determlnmg the Increments the money Will be receIved and when the City has to send Interest back to the State Sheme 10/3/2002 Page 1 of 1 Nicodemus, Sherrie From' Clayton, Gina Sent Thursday, October 03,2002400 PM To NIcodemus, Sheme Cc Tarapanl, Cyndl Subject RE Downtown Design GUidelines I originally was gOing to manage It, however, with the addlllonal work I have due to Etlm's absence, I plan to give this to Rich I did prepare an outline of the requirements and they are In my file I plan to give these to Rich tomorrow ~ provIded he IS here nmOnglnal Message----- From: NIcodemus, Sherne sent: Thursday, October 03, 2002 3.45 PM To: Clayton, Gina ee: Tarapanl, Cyndl Subject: Downtown Design GUidelines Grant EF~tt~ Ft) lib Barbara SChill, Finance, was reviewing the application I copied and forwarded to her yesterday What she noticed IS that the first report to the state IS due October 31st, and IS to Include a Progress Report for the months of July through September Do you have these documents prepared to forward to the State by the end of the month? Is administering thiS grant someth Ing that one of the new planners IS gOing to do when hired? As a suggestIon, they may want to start WIth pulling together a tlmellne of when reports are due so as to avoid the penalties Barbara and] are working on determlfllng the Increments the money Will be received and when the City has to send Interest back to the State Sherne 10/3/2002 Nicodemus,Sherrie From Sent To Subject SChill, Barbara Wednesday, September 25,2002 11 47 AM Nicodemus, Sherne Hlsloflcal Grant Shem, I talked to Jay and he Indicated that codlflg a portion of the expense to eRA would be 0 k Reading the Addendum to Grant Award Agreement #F0216 this grant may be a pass-thru of Federal grant money Once, you gel a contact we should call the contact to determine the answers to the questions we have Thanks Barbara rJi01n fJ - ~-L~Lt '3 .FpZ/6 - ---< 1 NlcodemuS,Sherrie From' Sent To Subject' NIcodemus, Sheme Thursday, September 12,2002 9 15 AM Clayton, GIna RE Hlstoncal Resources Grant Just tell me when & how you want to get started Sheme -----Ong mal Messag e----- From: Oayton, Gina Sent Thursday, September 12, 20029 12 AM To: Nicodemus, Sherne Subject: fIN Hlstoncal Resources Grant I spent you an e-mail about helpmg me with the grant ~~tb~ J=ot , b I wanted you to see-wtrat~S-artmra had to say about It -----Ongmal Message----- From: Schill, Barbara Sent: Wednesday, September 11, 2002 3 17 PM To: Clayton, Gina Subject: RE Historical Resources Grant Gina, After I receIVe the grant award we can discuss how to capture the expenses We can establish a separate number so that you can charge the expenses to the program and credit the reimbursement from the US Dept of Interior ThiS way you Will have a record for your file of all the activity for the grant In many cases the award Will dictate that we Will need to do Just that I can establish the number for you as well as establish the expense and revenue codes -----0 rig I nal M essag e----- From: Clayton, Gina Sent, Wednesday, September 11, 2002 11 24 AM To: Schill, Barbara, Agralt, Sara Subject: Hlstoncal Resources Grant "ve asked to have a copy of the grant award agreement copied and sent to Barbara I also wanted to let you know that money for thiS grant ongmated from the National Park Service, U S Dept of Intenor (I think I told you Oept of State) and IS authonzed by the legislature through the Flonda Oept of State Willi work wIth you Barbara on the accounllng of thiS grant money? I'm new a1 admlnlstenng a grant and I would appreciate any gUidance you can give me Thanksl Gina L Clayton long Range Planning Manager (727) 562-4587 gclayton@c1earwater-fl com 1 Nicodemus,Sherrie From Sent' To Subject Clayton, Gina Wednesday, September 11,2002 11 39 AM Nicodemus, Sheme Historical Resources Grant We received a $10,000 grant from the Florida Dept of State to prepare design gUidelines for the downtown I'm reading through the material and will be sending to the City Manager for his signature to execute the contract I need your assistance In the accountmg of the project Let's get together within the next few days to talk about how this project needs to be handled from an accounting standpoint I've briefly talked to Barbara SchIll and have asked Angel to copy the grant contract for her Thanks Gina L Clayton Long Range Planning Manager (727) 562-4587 gclayton@c1earwater-fl com ~-J r" Ii r~ LJ, L. ,-1.: -~ Eiif.!~ ~:: 1 Nlcodemus,Sherne From Sent To Cc SubJect Clayton, Gina Monday, September 23, 2002 10 22 AM SChill, Barbara Nicodemus, Sheme RE Historical Resources Grant 1 thmk It should be called Downtown Design GUldelmes We will be hiring a consultant to prepare the gUidelines I will manage the work of the contract and Sheme Nicodemus will help do the fmanclal aspects of the grant ----- 0 rI 9 I na I Messa ge----- From: SChill, Barbara Sent Monday, September 23, 2002 10 01 AM To Clayton, Gina Subject' RE Hlstoncal Resources Grant I Gina, I received the copy of the historical resource grant I will open a special program number for your program so that you can capture the expenses and grant money received Will we call the program Downtown Clearwater Design? The revenue codes would be 000073 Flonda Department of State 334900 Other State Grants What type of expenses will the program have? Professional Services Give me a call or the person In your department that will be handling the program and we can discuss the coding Thanks -----On 9 In a I Messa ge----- From Clayton, Gina Sent: Wednesday, September 11, 2002 11 24 AM To SChill, Barbara, Agralt, Sara Sub]ect: Historical Resources Grant w~ifE f::o l ( 6 I've asked to have a copy of the grant award agreement copied and sent to Barbara I also wanted to let you know that money for thiS grant originated from the National Park Service, U S Dept of Interior (J think I told you Dept of State) and IS authorized by the legislature through the FlOrida Dept of State Willi work With you Barbara on the accounting of thiS grant money? I'm new at administering a grant and I would appreciate any gUidance you can give me Thanksl Gina L Clayton Long Range Planning Manager (727) 562-4587 gclayton@c1earwater-fl com 1 - , ~, f~li1l ~~ - - - - --- --?- - ----- Fo~('~-- ----- ~_I- __ _~_~ - - - __ ____ - _______ __ ________ - ~ -- -- - ---~-- ~~-------- ---------~.. -----~~--- - ~-- 1.h~~qaf:__--44<?~ ---~--~J:--- -- -- --....--- ......- -~----~- --- - - - ~--- - - - -~- --- -- -- - ---- ./0 ,,{~~ _~ dQ._~ ~ _ _ __ ---- --- /arlM~~ - ?:--------==-~~-==---- -~--~ <; -~---~ -- ------~-- - -- -~*------- -- - -- --- -- - --~I ~~____~ --~------ -=--- 17 _n~ ~~- - ~____ --J __-I-~_____d ~---Io __k_-~6------ --------- -__~ -- -- _~cIo_M_ --14-4/:>;; -~_~_~~~____ ____~__ __ _ ---I.LCPt:~-~-:-#9 ~-(- - uJ:--; Co/d'r~_~ v.'----h..; L- I-~;J,--~--~-.;b--.MWL~~U~J~~- u_ ------- _.- ~_n__ __ ______ _ __u_ - V-_02__ -12 - .- ---- -- -- ----____ .. ---=--qud_ - 4 --::~ f-f.6M-- ~- -:./.&/tf. _k~ ----- -- -:-~f.u.d!.--,6/k- dfi~ OZ9y -L-fi.-/Zl4...-,b-- .--- . ~-:lL..r-r-~------------ __n ------- . , --- - - -- - --- ... ~- -- - ---- -- -~---- , I -- - I -- I ^- I - C \ l "l ' , 1 c , LLJ ~~- l~ t:~: S ~~_--; . . " - - - ~~- ~--- ~ : , I 718/L=7JtJL-== C&h&-s I i , CJOCJCJ?3 ! ~ 3l.f9 I/O tP ~~ r./#-;7G:-' Ct4.#NU , /D ~r~PI1 ~ ~ #~ L /" ~ ~ dt;/J-Ot4 I ;C;/- '1(i.t'1 {!J{!Joo73 -tJOb-~~ I / f I -. tJ ty oall - ~ 3 (906 -0 CJt) -()CJ tJ - ~' , I , l2v~ , ;;1- I I - , I I I , II I I!' , 'I 1:'1 - "! 'I' " , ,!I, , ! , !' , , , , , , '" " " , 1_- \ ! .. ;' I FLORIDA DEPARTMENT OF STATE Glenda E. Hood Secretary of State DIVISION OF HISTORlCAL RESOURCES May 12,2003 (r~(O\! =))'\'v( '~=:"7\..~_/1s-' LJ Ms Cyndl Hardm Tarapam CIty of Clearwater 112 South Osceola Avenue Clearwater, FL 33756 RE Dow~~ ~Sater Deslgn Guzdehnes Project Grant NO j<U7T'5" Dear Ms Hardm Tarapam Enclosed you will find your copy of the fully executed Amendment Number One to the subject Grant Award Agreement Please allow me to respond to any questions or comments you may have I can be reached by telephone at (850) 245-6333, or toll free at 1-800-847-7278 In addItIOn, my e-maIl address IS mrowley@mml dos state fl us Thank you '>. Smcerely :f~f6 Histone PreservatIon Planner Bureau ofHlstonc PreservatIOn Enclosure (1) RECEIVED MAY 1 h JIJUJ F LANNING ;rry OF CP!!",ARTMEN1 i.J"\RWA Tf::.R 500 S Bronollgh Street . Tallahassee, FL 32399-0250 . h!Jp'llwww Ohentage com o Director's Office 0 ArchaeolOgical Research C1J1'islonc Preservation 0 Hlstoncal Museums (850) 245-6300 . r AX 245-6435 (850) 245-6444 . FAX 245-6436 (850) 245-6333 . FAX 245-6437 (8S0) 245-6400 . FAX 245-6133 o Palm Beach RegIOnal Office (561) 279-1475' FAX 279-1476 051 Augustine RegIOnal Office 0 Tampa Regional Office (904) 825-5045' FAX 825-5044 (813) 272-3843. FAX 272-2340 .. HISTORIC rRESERV ATION GRANT A "V ARD A.GREEMENT AMENDMENT NUMBER ONE Grant No. F0216 Th1s AMENDMENT to the Agreement dated October 29, 2002, hereinafter referred to as the Agreement, between the State of Flonda, Department of State, D1VlSlOn of Hlstoncal Resources, hereinafter referred to as the Department, and the City of Clearwater, hereinafter referred to as the Grantee, relative to the Downtown Clearwater Design GUldehne~ ProJect, hereinafter referred to as the ProJect, shall be effective when properly executed by the partles thereto, and shall be made a part of the ongmal Agreement The Grantee has requested reVISIon of the ProJect's complctlOn date as descnbed m Paragraph One and Section II A of the onglllul Agreement The reV\S1on IS necessary to complete the Project and IS fully acceptable to the Department The requested reVISIOn has been reviewed and found to be m accordance with current regulatlOns The Agreement IS amended as follows The Project completIOn date as descnbed III Paragraph One and SectlOn II A 1S hereby changed from June 30, 2003 to September 30,2003 All other terms, condltlOns and prov\S1ons of the Agreement remain III full force and effect ThiS Amendment IS entered mto and executed on VY\!ar~ 1'2. I <=-~ ... 2003~- DEPARTMENT OF STATE CITY OF CLEARWATER dJ~73. AJ,_-z Signature of Authonzed Offic13l William B. Horne II, C~ty Manager Typed Name and Title of Authonzed Officlal " FIll IE Hlstonc Preserva~ Rr~ t ~!:ard Agreement Survey and Planmeg ~ anced Payment Grant No F0216 ThIS AGREEMENT IS between the State ofFlonda, Department of State, DIvIsIOn ofHlstoncal Resources, heremafter referred to as the Department, and the City of Clean,' atef, a mumclpal corpora tlOn eXlstmg under the laws of the State of Flonda, heremafter referred to as the Grantee, relatlve to the Do'Wtown Clearwater Design GUldehnes ProJect, heremafter refened to as the Project, and IS entered mto thiS Olct ~ day of t9c.....\o'fm ,2002, and shall end un June 30,2003 The Department IS responsible for the adnumstratlOn of grant-m-ald assistance for hlstonc preservation purposes under the proVISions of Section 267 0617, Flonda Statutes The Grantee has applied fOl grant-m-md assistance for the Project The application, Illcorporated by reference, has been reviewed and approved III accordance wlth Chapter lA-35, Flonda Admlmstratlve Code, which regulates Histone PreservatIOn Grants-ill-Aid Subject to the linutatlons set forth III thiS Agreement, grant-m-31d funds III the amount often thousand dollars ($10,000 00) have been reserved for the Project by the Department The Department and the Grantee agree as follows The Project shallmclude the followmg authonzed project work A, Architectural Design GUidelines for the City of Clearwater's Downtown Redevelopment Area, uhhzmg the DIvISIon's Model GUidelines for Design Re\'lew and the Secretary of Intenor Standards for RehablhtatlOn, ",dl be produced. B, A draft of the Design GUidelines Will be subnntted to the Department no later than Forty- five days pnor to the end of the grant penod for review and approval. C Three copies of the Architectural Design GUidelines will be submitted to the Department at the end of the grant penod as final products II [he Grantee agrees to adnumster the Project III accordance With the GENERAL AND SPECIAL CONDITIONS GOVEn.l~ING GRANTS AND THE ADMIN1STRATIVE INSTRUCTIONS FOR HISTORlC PRESERVATION PROJECT ACCOUNT ABILITY attached as Attachment "A", and Chapter lA-35, Flonda AdmulIStTallVe Code, and the followmg speCific conditIOns A The Grantee agrees to complete the Project by June 30, 2003 and subnut the Fmal Products and the Fmal Progress RepOli and Flllal Expenditure Report, as specified III Attachment "A", Pall II, subparagraph B 2 . \'.'lthm 30 days of completIOn of project work No costs lllcurred pnor to the commencement da te of thiS Agreement are chglb Ie for payment from grant funds No costs lllcurred after the above project work wrnpletlOn date will be ehglble for payment unless specifically authonzed by the Department before the cost IS lllcurred B The Department shall not assume any habllity for the acts, onuSSlons to act or neghgence of the Grantee, ItS agents, servants or employees, nor shall the Grantee exclude liablhty for ItS own acts, omISSIOns to act or neghgence to the Department The Grantee hereby agrees to be responSible for any lllJUry or property damage rcsultmg from any actIVities conducted by the Grantee, ItS agents, servants or employees " C The Grantee, other than a grantee which IS the State or agency or subdivIsion of the State, agrees to mdemmfy and hold the Department harmless from and agamst any and all claims or demands for damages, mc1udmg attorney fees and court costs, resultmg from personal mJury, mc1udmg death or damage to property, ansmg out of any aCtiVIties performed under thls Agreement, onllSSlOns to act or negligence of the Grantee, ItS agents, servants, or employees and shallmvestlgate all c1atms at Its own expense D The Grantee shall be solely responsible for all work performed and all expenses mcurred m COlmectlOn with the Project The Grantee may subcontract as necessary to perform the services set forth m thiS Agreement, mcludmg entenng mto subcontracts With vendors for services and COnunOdl ties, proVided that such subcontract has been approved m wntmg by the Department pi !Or to ItS executIOn, and proVided that It IS understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses or liabilities mcurred under the subcontract and that the Grantee shan be solely liable to the subcontractor for all expenses and habllitles mcurred under the subcontract E The Grantee shall subnut complete bid documents, mcludmg plans and speClficatlOns, to the Department for reVIew and approval pnor to the executlOn of any contract for constructIOn work F The Grantee agrees that all acts to be performed by Jt III connectIOn With tillS Agreement shall be perfoffi1ed m StrKt conformity With all applicable laws and regulatIOns of the State ofFlonda G The Grantee shall coordmate consultatIOn between ItS profeSSIOnal consultants and appropnate Department staff representatives as necessary to assure mutual understdndmg of and agreement on the obJectIves, requIrements, and ImutatlOns of the Project III relatIOn to the State Histone PreservatIOn Program H The Department shall um]aterally cancel tills Agreement m the event that the Grantee refuses to allow public access to all documents or other matenals subject to the prOVISIOns of Chapter 119, FlOrida Statutes, and made or received by the Grantee Ill_ conjunctIon With thiS Agreement J Bills for fees or other compensatIOn for services or expenses shall be submitted III detail suffiCient for a proper pre-audit and post-audit thereof The Grantee shall not charge the Department for any travel expense Without the Department's Written approval Upon obtammg the Department's written apPlOval, the Grantee shall be authonzed to mcur travel expenses to be reimbursed III accordance With SectIOn 112 061, FlOJ Ida Statutes J The Grantee recogmzes that the S ta te of Flonda, pursuant to Section 212 08(6), Flonda Statutes, IS not reqUired to pay taxes on any goods or services whIch may be proVided to II pursuant to thiS AgI eement K The Department's pelforn1ance and obligatIon to pay under thiS Agreemenlls contmgent upon an annual appropnatlOn by the Legislature In the event that the state funds on which thiS Agreement IS dependent are WIthdrawn, thiS Agleement IS ternunated and the Department has no further hablltty to the Grantee beyond that already lllcurred by the lermmatlOn date In the event of a state revenue shortfall, the tOlal grant shall be reduced In proportlOn to the revenue shortfall L An project work must be In compliance with the Secretary of the Interior's Standards for PreservatIOn Plannmg 2 M The Grantee will not dlscnmmate agamst any employee employed m the performance of this Agreement, or agamst any apphcant for employment because of race, religlOn, color, handicap, national ongm, age, gender, or manta I status The Grantee shall msert a similar provlSlon III all subcontracts for services by thiS Agreement N The Department shall not be liable to pay attorney fees, mterest, late charges and service fees, or cost of collectlOn related to the grant o These grant funds Will not be used for 10bbYlllg the Legislature, the JudiCial branch or any state agency P Each grantee, other than a grantee which IS a State agency, shall submlt to an audit or subnut an attestation statement pursuant to Section 216 349, Flonda Statutes Q The product of the Project must be the ongmal work of the Grantee or Its consultants If the work of others IS used as background mformatlOn, It shall be appropnately credited to the ongmator III The Department agrees to pay the Grantee for 50% of the Grantee's total cash expenditures and donated values, so long as the Grantee's cash expenditures equal or exceed the amount of donated values, up to a maximum payment of ten thousand dollars ($10,000,00) If the donated values exceed the amount of cash expenditures, the Department shall only pay the Grantee for 100% of actual cash expenditures up to a maximum payment of ten thousand dollars ($10,000.00). In order for any expenditure to qualify for payment, It must be properly documented, be for work performed dunng the term of the Agreement, and for a charge which IS reasonable m amount and directly related to and necessary for the completlOn of the authonzed project work The total amount as prescnbed above shall be made to the Grantee III four quarterly Illstallments The first three may be made at the begmnmg of each quarter for which they are allotted Grantees shall submIt the four SIgned Requests for Advanced Payment Forms (No HR2E560397, effectlVe 3/97), herem mcorporated by reference, With thiS Signed Grant Award Agreement to Iml1ate the grant The Grantee shall submit to the Department a completed "Progress and Expenditure Report" form for every reportmg peflod of the grant penod Progress and Expenditure Reports shall be recelVed by the Department WltblO 30 days of the endmg of a reportmg penod Wlthm 30 days of completIOn of proJect work, the Grantee shan submit the completed "Fmal Progress and Expenditure Report" form to the Department The last grant payment IOstallment shall be payable dunng the last quarter for which allotted and upon receipt and venficatlOn of the Grantee's Flllal Progress and Expenditure Report and venficatlOn of all preVIOusly submitted Progress and Expenditure Reports When advance payments have been made by the Department, adjustments for overpayments shall be made quarterly and upon receipt of the Flllal Progress and Expenditure Report, unless otherwise agreed by the parties In addll1on, m the event that all prOject work which IS the subject of thiS Agreement IS not fully completed m both a timely and satisfactory manner, the Department reserves the nght to demand and receive full reimbursement of all sums which It has paid the Grantee under thiS Agreement Payment for project costs will also be contmgent upon all authonzed project work bemg III comphance With the aforementIOned Secretary of the Intenor's Standards, and the mspectlOll and approval of the grant aSSisted work by the Department The Department further agrees to the followmg condll1ons 3 ,- A The Department shall review and approve as to form and content all proposed contracts of the Grantee for the procurement of goods and services relatmg to the project work and all proposed contract change orders or amendments pnor to final executIOn of saId contracts, change orders or amendments, but said review and approval shall not be construed as acceptance by or ImpositIOn upon the Department of any financial habillty lO connectIOn with said contracts B The Department shall review and approve detaIled plans, specificatIOns, and other bid documents for construction work relatlOg to the Project pnor to the executIOn of any contract for such work, review and comment on all prehmmary reports and recommendatIOns, and confer wIth the Grantee and Its professIOnal consultants as necessary throughout the course of the ProJ ect, to assure compliance with the obJectives, reqUIrements and limltatlOns of the State Hlstonc PreservatIOn Program IV The payment schedule of grant funds shall be subject to the timely fihng 0 f reqUired reports and to any special conditIOns reqUired by the Office of the Comptroller, State of Flonda Surplus funds must be temporanly mvested and the mterest earned on such mvestments shall be returned to the State The Grantee shall report mterest eammgs quarterly, and shall remit the total mterest earned at the end of the grant penod 10 the form of a check or money order made payable to the Flonda Department of State V This Agreement IS executed and entered 1OtO 10 the State of Flonda, and shall be construed, performed, and enforced In all respects m accordance With the laws and rules of the State of Flonda Each party shall perform Its obligatIOns hereunder In accordance With the terms and condItions of thiS Agreement VI If any term or proVISIOn of thiS Agreement IS found to be Illegal and unenforceable, the rema10der of thiS Agreement shall remam m full force and effect and such term or provlSlon shall be deemed stncken VII No delay or omiSSion to exercise any nght, power or remedy accrumg to elther party upon breach or default by either party under thIS Agreement, shall Impair any such TIght, power or remedy of either party, nor shall such delay or omiSSIon be construed as a waiver of any such breach or default, or any Similar breach or default VIII Each grantee, other than a grantee which IS a State agency, agrees that, ItS officers, agents and employees, 10 performance of thiS Agreement shall act 10 the capacity of an llldependent contractor and not as an officer, employee or agent of the State Each grantee, other than a grantee which IS a State agency, IS not entitled to accrue any benefits mc1udlllg retirement benefits and any other nghts or pnvileges connected With employment m the State Career Service The Grantee agrees to take such steps as may be necessary to ensure that each subcontractor of the Grantee will be deemed to be an llldependent contractor and Will not be conSidered or permitted to be an agent, servant, Jomt venturer, or partner of the State IX The Grantee shall not assign, subhcense or otherwise transfer ItS nghts, duties or obl1gatlOns under thls Agreemcnt Without pnor wntten consent of the Department which consent shall not be umeasonably wlthheld The Agreement transferee must also demonstrate compliance With Chapter lA-35, Flonda Admmlstratlve Code If the Department approves a transfer of the Grantee's obligatIons, the Grantee remains responsIble for all work performed and all expenses Incurred m connectIon With the Agreement In the event the Leglsla lure transfers the nghts, dutles and ob IlgatlOns of the Department to another government entity pursuant to SectIon 2006, Flonda Statutes, or otherv"lse, the nghts, dutles and oblIgatlOns under thiS Agreement shall also be transferred to the successor government ent! ty as If It were an ongmal party to the Agreement 4 .~ X This Agreemen t shall bind the successors, assigns and legal representatl ves of the Grantee and 0 f any legal entity that succeeds to the obligation of the Department XI The followmg provlSlons shall apply for the voluntary and illvoluntary suspensIOn or termmatlOn of the grant by either the Department or the Grantee A SuspensIOn SuspensIOn IS action taken by the Department which temporanly withdraws or limits the Grantee's authonty to utilize grant assIstance pendmg corrective action by the Grantee as speCified by the Department or pendmg a declSlon by the Department to tenmnate the grant NottficatlOn When the Grantee has matenally failed to comply With the terms and condlt1ons of the grant, the Department may suspend the grant after glvmg the Grantee reasonable notice (usually 30 calendar days) and an opportumty to show cause why the grant should not be suspended The notice of the suspenslOn will detail the reasons for the suspenslOn, any corrective actlOn requued of the Grantee, and the effectIve date of the suspenslOn 2 Comnutments No comnutments of funds Ulcurred by the Grantee dunng the penod of suspenSlOn wlll be allowed under the suspended grant, unless the Department expressly authorIZes them m the notice of suspenSIOn or an amendment to It Necessary and otherwise allowable costs whIch the Grantee could not reasonably aVOid durmg the suspenslOn penod Will be allowed If they result from charges properly mcurred by the Grantee before the effectlVe date of the suspenSIOn, and not m antlclpatlOn of suspensIOn or termmatlOn Third party contTlbutIOns apphcable to the suspenSlOn penod shall not be allowed 10 satisfactIOn of matchmg share reqUlIements, unless otherwise agreed by the parties 3 Adjustments to payments Appropnate adjustments to the payments submItted after the effective date of suspensIOn under the suspended grant Will be made either by wlthholdmg the payments or by not allOWing the Grantee credit for disbursements made m payment of unauthonzed costs mcurred dunng the suspenslOn penod 4 SuspenslOn penod SuspenslOns will remain 10 effect until the Grantee has taken corrective actlOn to the satisfaction of the Department or given wntten eVidence satisfactory to the Department that correctlVe actiOn Will be taken, or until the Department tenmnates the grant The grant shall be ternnnated by the Department If the Grantee falls to respond m wntmg to a notificatiOn of suspenSlOn wlthm 30 calendar days of receipt of such notificatIOn by the Grantee B Termmatlon TermmatlOn IS the cancellation of grant aSSIstance, III whole Or ill part, under a grant or project at any tlme pnor to the date of completion 5 Tenmnatlon for cause The Department shall hJ.ve the authonty to cancel thlS Agreement because of failure of the Grantee to fulfill ItS obhgatlOns under this Agreement or any other past or present grant award agreement with this DIvIsion or any other DlvlslOn wlthm the Department of State Satisfaction of obligations by the Grantee shall be detenmned by the Department The Department shall provide the Grantee a wntten notIce of default letter The Grantee shall have 15 calendar days to cure the default, unless It IS determmed by the Department that the default IS of a nah1re that carmot be cured If the default IS not cured by the Grantee wlthm the stated penod, the Department shall ternunate thiS Agreement NotiCe shall be sufficient If It IS delivered to the party personally or mailed to ItS speCified address In the event oftermmahon of this Agreement, the Grantee will be compensated for any work satlsfactonly completed m accordance with thiS Agreement pnor to notificatIOn of tenmnatlOn 2 TermmatlOn for convemence The Department or the Grantee may termmate the grant m whole or m part when both partles agree that the contlI1uahon of the Project would not produce beneficial results commensurate with the further expendlh1re of funds The two parl1es will agree upon the tenmnatlOn conditiOns, mcludmg the effective date, and m the case ofpart131 ternunatlOns, the portion to be ternunated 3 Ternunatlon by Grantee The Grantee may umlaterally cancel the grant at any time pliOr to the first payment on the grant although the Department must be notified 1I1 wntmg pnor to cancellatiOn After the milia I payment, the Project may be ternunated, modlfied, or amended by the Grantee only by muh1al agreement of the Grantee and the Department Request for ternunal10n pIlor to completIOn must fully detail the reasons for the actIOn and the proposed dlSposltlOn of the uncompleted work 4 Commitments When a grant IS termmated, the Grantee Will not Incur new obligatIOns for the ternunated portiOn after the notlfica tlon of the effective date of ternunatiOn The Grantee will cancel as many outstandmg obligatIOns as pOSSible The Department will allow full credit to the Grantee for the Department's share of the noncancelable obhgatlOns properly lllcurred by the Grantee pnor to termmatlon Costs Incurred after the effect! ve date of the termmatlOn Will be disallowed XlI Unless there IS a change of address, any notice reqUired by thiS Agreement shalI be dehvered to the Bureau ofHIStOIlC PreservatIOn, DIVISIOn ofHlstoIlcal Resources, Flonda Department of State, R A Gray BUlldmg, 500 South Bronough Street, Tallahassee, Flonda 32399-0250, for the Department, and to, City of Clearwater, 112 South Osceola Avenue, Clearwater, Flonda, 33756, for the Grantee Unless the Grantee has notified the Department m \'lntlng by return receipt mail of any change of address, all notices shall be deemed delivered If sent to the above address XIII Neither the State nor any agency or subdiVISion of the State waives any defense of sovereign Immumty, or mcreases the Imuts of ItS liability, upon entenng mto thiS contractual relatlOnshlp XIV ThiS mstrument and the Attachments hereto embody the whole Agreement of the parties There are no provlSlons, terms, condltlOllS, or obligatIOns other than those contamed herem, and thiS Agreement shall supersede all prevIOus commuUlcatlOns, representatIOns or agreements, either verbal or wntten, between the partles No change or addition to thiS Agreement and the Attachments hereto shall be effective unless m wntlng and properly executed by the parties 6 d ~, . . All written approvals referenced In thIs Agreement must be obtamed from the partIes' grant admmlstrators or theIr desIgnees The Department and the Grantee have read IhlS Agreement and the Attaclunents hereto and have affixed theIr SIgnatures DEP ARTMENT OF S rATE D CITY OF CLEARWATER A~.~-~.~-.: SIgnature of Authonzed OfficIal td/!tAtn (!/ /- 7 CONSULTING SERVICES AGREEMENT :2fTtt /; J This AGREEMENT made this day of UI}/2 r; 2003, by and between the / City of Clearwater, Flonda (City), a Flonda mUnicipal corporation, POBox 4748, Clearwater FOWLE po'Zr6 ~ Flonda 33758-4748, and Land Design Innovations, Inc , (Consultant), a Ftonda corporation, 140 North Orlando Avenue, SUite 295, Winter Park, Florida 32789 WHEREAS, City desires to have Consultant provide consulting services for preparation of Downtown Clearwater DesIgn GUidelines (the ProJect) described In Exhibit A, and WHEREAS, Consultant agrees to provIde the consultmg services described In ExhIbit A, under the terms and condlttons of thiS Agreement, NOW THEREFORE, the City and Consultant do hereby Incorporate all terms and conditions In ExhIbit "A" and mutually agree as follows 1. SCOPE OF PROJECT. Consultant agrees to provide planning services under the terms and conditions described In Exhibit HA" 2, TIME OF PERFORMANCE. The work product descnbed In Exhibit "A" shall be complete on or before September 30, 2003 3 REPORTS. Consultant agrees to provide to CIty reports on the Project upon request by the City and upon completlon of the Project 4 COMPENSATION. The City Will pay Consultant a sum not to exceed $ 30,000 , Inclusive of all reasonable and necessary direct expenses as descnbed In the cost estimate attached as ExhibIt "A" The City may, from time to time, require changes In the scope of the project of Consultant to be performed hereunder Such changes, Including any Increase or decrease In the amount of Consultant's compensation and changes In the terms of thiS Agreement which are mutually agreed upon by and between City and Consultant shall be effective when Incorporated In wntten amendment to thiS Agreement 5 METHOD OF PAYMENT Consultant shall bill City, and City agrees to pay after approval of the City Project Manager under the terms of the Flonda Prompt Payment Act FS 21870 ~ '\ i ,.- 6. CONTACTS FOR RESPONSIBILITY. Gina Clayton, Long Range Planning Manager, will be designated as Project Director for this project by Consultant to manage and supervise the performance of this Agreement on behalf of Consultant Associated with the PrOject Director wIll be staff members whose experience and qualifications are appropnate for this Project The City WIll be represented by Gina Clayton or her designee for all matters relating to this Agreement 7. TERMINATION OF AGREEMENT. The City at Its sole d]scretlon may terminate this Agreement by glvmg Consultant ten (10) days' wntten notice of Its election to do so and by specifYing the effecttve date of such termination The Consultant shall be paid for Its services through the effective date of such termination Further, If Consultant shall f,;ul to fulfill any of ItS obligations hereunder, thIs Agreement shall be In default, the City may terminate the Agreement, and Consultant shall be paid only for work completed Consultant may terminate the Agreement In the event that circumstances beyond the control of Consultant result In Impossibility of performance of the Agreement, mcludlng, but not limited to, diSsolution of corporate eXistence of Consultant 8. NON~DISCRIMINATION. Consultant shall comply wIth Title VI of the CIVIl Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and T]tle I of the Americans with Disabilities Act of 1990 In that No person In the UnIted States shall on the grounds of race, creed, color, nat]onal ongln, sex, age, political affiliation, beliefs, or dIsabilIty be subject to dISCrimination under any program or activIty which Consultant has agreed to undertake by and through the covenants and prov]slons set forth tn this Agreement There shall be no dlscnmmatlon against any employee who IS employed In the work covered by the Agreement, or against applicants for such employment, on saId grounds This prOVISion shall Include, but not be limited to the following employment, upgrading, demotIon, or transfer, recruitment or recruitment advertising, layoff or termination, rate of payor other forms of compensation, and selection for training, mcludlng apprenticeship 2 , 9. INTERESTS OF PARTIES. Consultant covenants that Its officers, employees and shareholders have no Interest and shall not acquire any Interest, dIrect or indIrect, which would conflict In any manner or degree with the performance of servIces required to be performed under this Agreement 10. INDEMNIFICATION AND INSURANCE. Consultant agrees to protect, defend, mdemnlfy and hold the City and Its officers, employees and agents free and harmless from and agamst any and all losses, penaltIes, damages, settlements, costs, charges, professional fees or other expenses or liabilitIes of every kind and character anslng out of or due to any neghgent act or omiSSion of Consultant or ItS employees In connection with or anslng directly or Indirectly out of thiS Agreement and/or the performance hereof Without limItIng Its liabIlity under thiS Agreement, Consultant shall procure and maintaIn dunng the life of thiS Agreement professional liability Insurance ThiS prOVIsion shall survive the terminatIon of thiS Agreement 11. PROPRIETARY MATERIALS; ACCESS TO RECORDS; RIGHTS TO DATA AND COPYRIGHT. Upon termination of thiS Agreement, Consultant shall transfer, assign and make available to CIty or ItS representatIVes all property and matenals In Consultant's possession belonging to or paId by the City The City, the Department of State, DIVIsion of Histoncal Resources, or any of their duly authorized representatives shall have access to any books, documents, papers, and records of Contractor whIch are directly pertinent to the Agreement, for the purpose of making audit, examination, excerpts, and transcnptlon Consultant shall maintain all required records for five years followmg the later of final payment by City or closure of all pendIng matters When publications, films, or SimIlar matenals are developed, directly or Indirectly, from the ProJect, any copynght resulting therefrom shall be held by the Flonda Department of State, DIVISion of Historical Resources Consultant may arrange for copynght of such matenals only after approval from the Department Any copynght arranged for by Consultant shall Include acknowledgement of grant assistance As a condition of grant aSSistance, CIty has agreed to and has awarded to the Department and, If apphcable, to the 3 United States Government and to Its officers, agents, and employees acting within the scope of their officIal duties, a royalty-free, nonexclusive, and Irrevocable Ilcense throughout the world for official purposes, to publish, translate, reproduce, and use all subject data or copynghtable matenal based on such data covered by the copynght 12, REMEDIES, OTHER THAN TERMINATION OF AGREEMENT, FOR BREACHj ATTORNEYS' FEES AND JURISDICTION. In the event of breach of thiS Agreement by either party, the other party shall have such administrative, contractual, or legal remedIes as provided by thiS Agreement, the Code of Ordinances of the City of Clearwater, and the laws of the State of Flonda In the event that either party seeks to enforce thiS Agreement through attorneys at law, then the partIes agree that each party shall bear Its own attorneys' fees and costs, and that Junsdlctlon for any court action filed regarding thiS Agreement shall be In a court of competent Junsdlctlon In Plnellas County, Flonda TerrOlnatlon of thiS Agreement shall be In accordance With the proVISions of paragraph 7 above 13. GOVERNING LAW. ThiS Agreement shall be governed by and construed In accordance WIth the laws of the State of Flonda 14. INCORPORATION OF RFP BY REFERENCE. The provIsions of City of Clearwater RFQ 14-03, Request for Qualifications for Downtown Clearwater Design GUidelines, are attached hereto as ExhIbit "8" and Incorporated herein by reference IN WITNESS WHEREOF, City and Consultant have executed thiS Agreement on the date first above wntten CITY OF CLEARWATER, FLORIDA BY~.i..........-:g.~ Wilham 8 Horne II City Manager Approved as to form I J 4 1\ KECEIVED Exhibit A Ar'i~ to' ,) IUld Scope of Services PLANNING DEPARTMENT City of Clearwater CITY OF CLEARWATER Design GUidelines fot Downtown Character Distncts The Plannmg Department of the CIty of Clearwater IS seekmg urban desIgn and land planrung setV1ces to prepare desIgn gwdelmes for development reVlew of projects located W1thm the SIX (6) character Dlstncts of downtown Clearwater The desIgn gwdehnes will provIde for a 1ugh standard of desIgn to promote a umfied, coheSIVe appearance Wlthm each dtstnct and to promote development of the area consIstent WIth the CIty'S Character DIStncts and Street ClassIficatlon Plan for the downtown. The mtent of the deSIgn standards will be to mamtam and enhance the posItlve charactenstlcs of the eXlstlng development WIthm the downtown, as well as preventing further unpacts of development that are not reflectlve of the tradtt10nal development patterns or are mcompatJble WIth ex1StU1g development Descnption of Tasks 1.0 Pre-Contract Meeting LDI will meet WIth CIty staff to dtscuss the scope of tlus project and clearly define the tasks to be accomphshed under tlus contract 2.0 Kick-Off Meeting A meetmg will be held between illI and City staff to dtscuss the major problems and opportumtles Wlthm the Distncts, and to learn what the common Issues and lunttatl.oos are dealt WIth 00 a datly baSIS ill development rev1ew that have prevented the CIty from ga:mmg quahty deSIgn final products from development projects 3.0 Site Visits /Data Collection Through a senes of SIte VISIts and on-SIte mcet:1ngs Wlth staff, LDI will evaluate the current development patterns of the DIStncts 31 LDI will gather mfonnatlon with respect to the eXlstlng development patterns and will document these patterns through photographs 32 Butldtng hues, :.etbacks, fenestration, wmdow glazmg, color schemes, archttectural styles, and other Issues related to appearance of each mdtVldual DIstnct will be documented 33 Alleys, parkmg, c!Oss access, and other vehIcular and pedestrIan C1tculatlon Issues will be analyzed 3 4 The types of sIgnage currendy present will be analyzed Crty of Clearwater Downtown Design Gmdelines Page 1 of 5 4/24/2003 " ) 4,0 Data Gathermg 41 LDI will ohtam caples of recent studIes related to the downtown redevelopment and stteetscape unprovements for consIstency WIth the desIgn gwdehnes 42 If ava1lable, LDI will gather basemaps from the CIty Idenhfymg the locahon of eXlStulg developed and vacant propernes m the project area, as well as the eXlStUlg patterns of development 43 WI will gather from the CIty and evaluate the extent of Iustonc structures and concentrahons throughout the dtstncts 44 WI will go through hbranes of photos, take new photographs and gather photos from around the nanon that best depIct the CIrcumstances m Clearwater and potenttal Opportullit1es for 1mprovement 5.0 Define Predominant Styles 51 Sellior staff at LDI, expenenced ill both urban desIgn and arclutecture, will define the urban desIgn charactenshcs of each d1stnct based upon the SIte V1SIts, comments from staff and photo mterpretat10ns HIstonc ardutectural styles and concentrattons will be IdentJfied, no actual lustonc structure surveys or detatled histone preservat10n analYSIS will be conducted for thts scope. The product for tlus task will be eIther a watten analYSIS of each d1stnct, a map of each dtstnct that Identifies key areas, or a combmatton of both watten and mappmg analysIS 6,0 Photos/Graphics 61 LDI graphic personnel will download and orgalllZe photographs taken In the field, as well as attend meetIngs, and find Images from other sources that can be used to educate property owners and developers 62 Our team of grapmc desIgners will also create Images that depIct the lIltent of wntten codes to illustrate the proposed desIgn gmdehnes 7.0 Workshop #1 7 1 The WI staff of urban deSigners and graphtc artists will coord1nate to develop a PowerPol11t presentation to educate the pubhc regardmg good deSIgn prmC1pals 7 2 The presentation will be ta1lored to the speCial charactensncs WItlun each of the SIX (6) character DIstncts 7 3 One (1) d1gttal copy of the PowerPol11t presentatton will be sent to CIty staff 1Il order that CIty staff may proV1de add1nonal copies of the presentahon for the workshop LDI will also proVide twelve (12) black and whtte copIes (two per dtstnct) of the presentahon for use durmg breakout seSSIons. 7 4 LDI will prepare slgn-lIl sheets for the meetmg 7 5 City staff will proVIde nametags 76 CIty staff will arrange the meetmg room and l11V1te the attendees to the workshop City ojC!carwafer Dawn/own DesQ;!I GII/deflnes Page 2 of 5 4/24/2003 \ I 7.7 Clty staff will advertIse for the pubhc workshops 78 The CIty staff will prepare the aenals and any other presentatIon boards that are needed to Identify the dtstncts 79 LDI will facilitate the pubhc workshop and breakout seSSIons CIty staff will aSSIst with the facilitation 80 Written Design Guidehnes 81 LDI will prepare one (1) wntten deSIgn gwdehne draft report Wlth standards for butlchngs, SIte layout, parkmg, access, and slgnage standards for the project area The consultant will prOVide one copy-ready hardcopy of the draft to the CIty and one mgItal verSIon 8 2 The Destg11 GUldehnes will meet the Secretary of the Intenor Standards deSIgn gwdehnes, and the Florida Bureau of HIstone Preservation standards. 8 3 The destg11 gwdehnes will be broken roto sections based upon the SIX (6) character DlstnctS, lOcludmg the Old Bay. Downtown Core. South Gateway. Town Lake ReSIdential, East Gateway. and Town Lake BuslOess Park D1StnctS Each section willlOclude those standards that are apphcable to the lOWVIdual DIStnct. as well standards that are apphcable to all DlstnctS 84 The destg11 gwdehnes will be 111tegrated 111to the CIty of Clearwater's Redevelopment Plan 8.5 Subsequent to the Chent's reV1ew of the draft copy of the deSIgn gwdehnes and mput proVided dunng the pubhc meettngs, LDI will prepare one (1) final verslOn of the destgn standards mcorporattng the Chent's comments The consultant will proVide one copy-ready hardcopy of the final report to the CIty and one dtgttal verSlOn 9,0 Workshop #2 91 LDI will facthtate a follow-up workshop to lughhght the key gwdehnes ill the proposed report for each character DIStnct CIty staff mll aSSIst With the facilitatlon LDI will prepare one (1) ongmal dtgItal copy of the dIaft and agendas. The dtgttal caples will be sent to CIty staff ill order that CIty Staff may proVide caples for the meettng LDI will prOVide SIX (6) caples of the dIaft (1 per chstnct) for use dunng the breakout seSSIons. 92 LDI will prepare an agenda and slgn-ltl sheets for the meettng. 9 3 CIty staff will proVlde nametags 9 4 City staff will arrange the meetmg room and lOVlte the attendees to the workshop 9 5 City staff will advertise for the pubhc workshop 96 The CIty staff WllI prepare the aenals and any other presentatIon boards that are needed to Idennfy the DlstnctS Gty of Clearwater DowlltO!JlIJ DeslglJ GllldelmcJ Page 3 of 5 4/24/2003 10.0 Public Heanngs 101 LDI will be avatlable to answer quesnons about the desIgn gUldehne report dunng one (1) Local Plantllng Agency and one (1) CIty ComnusS1on heanng for adopnon 10 2 If the CIty reqw.res attendance at any addtttonal meetings beyond those descnbed ill 10 1 above, LDI will be compensated on an hourly basIs for meeting tune and travel costs assocIated With the adchttanal project needs, based upon the attached hourly rate schedule. 11.0 Compensation and Deliverables The followmg Items shall be cons1dered the project dehverables, and 1n exchange for the servtces descnbed above herem, the Consultant shall receIve a lump sum fee of $30,000 for those dehverables, to be pa1d 1n three equal mstallments based upon the followmg 11 1 Data Collecnon, Defirution of Predonunant Styles and Pubhc Workshop #1 - $10,000 112 Pubhc Workshop #2 - $10,000 113 Filla! Document - $10,000 All reports, drawmgs, photographs, and plans for tbts project shall be prepared utilizmg eIther Microsoft Word, Excel or Pubhsher, and ArcV1ew. An electroll1c copy of all final dehverables will be proV1ded to the Cay upon complenon of the project The consultant will be respons1ble fot chrect expenses 10curred by the consultant 10 preparation of the project These expenses 10clude nuleage, lodgmg, telephone charges, 1O-house matenal costs, as well as the costs assoCiated W1th the photocopymg, as defined above. The CIty will not pay reunbursable expenses to the Chent The CIty will aSSIst WIth reprograpluc, photocopy, and presentation matenals 10 adchnon to that defined ill dus scope G!y of Clearwater Downlliwn Dmgn GmdelweJ Page 4 of 5 4/24/2003 Standard Rate $120 $85 $75 $75 $65 $55 $45 $85 $75 $55 $75 $65 $55 $105 er $97 $73 $67 $120 $85 $85 $75 $55 $75 $45 $75 $55 $55 $55 $45 $45 Ct!J a/Clearwater Downtown Dmgn GtIldelinu Page 5 of 5 4/24/2003 REC:::J\!ED Exhibit B ArK G i) LUUJ . PLANNING DEPARTMENT CIty of ClearwaterCITY OF CLEARWATER PLANNING DEPARTMENT RFQ 14-03 REQUEST FOR QUALIFICATIONS FOR DOWNTOWN CLEARWATER DESIGN GUIDELINES ~ Clearwater o CITY OF CLEARWATER REQUEST FOR QUALIFICATIONS FOR DOWNTOWN CLEARWATER DESIGN GUIDELINES The CIty of Clearwater announces that It IS requesting responses from qualIfied professlOnals for the folloWing: Downtown Design GUIdelIne servIces associated WIth the update of the Downtown Redevelopment Plan includIng the "Gateway" area The general boundaries of this area are Highland Avenue on the east, Clearwater Bay on the west, Drew Street on the north, except for the area contained in the Northwest Penphery Plan area, and Court Street on the south, but Including the area contained In the Southwest Periphery Plan (see attached map). QualIfied firms will prepare ArchItectural DeSIgn Guidehnes for the CIty of Clearwater's Downtown Redevelopment Area, utilizing the Florida Department of State DIVIsion of Historical Resources Model GUIdelInes for DeSIgn ReVIew and the Secretary of Interior Standards for RehabIlitation. GuidelInes shall provide cntena for histonc renovation, new construction, budding addItions, fafYade alteratIons, and signage for the Downtown area. The Design GuidelInes will prOVIde for appropnate renovation of buildings m the hIstone downtown, as well as for new constructIon and redevelopment In the surrounding areas. The GUIdelines should also be related to and support the character distncts established In the updated Downtown Redevelopment Plan. Grant funds are beIng used for thIS project and a draft must be submitted to the State of Flonda for review and approval 45 days prior to the end of the grant period of June 30, 2003 and the final product must be submitted to the State by July 30, 2003. The firm(s) selected for these aSSIgnments will be expected to SIgn a contract WIth the CIty of Clearwater. The CIty reserves the nght to select speCIfic companies submitting as part of a team submittal. QualIfied responses will be reviewed and ranked by the CIty'S Review Committee. Preference at the dIscretion of the Review Committee may be gIven to respondents WIth national and/or FlOrIda deSIgn experIence SpeCIfic emphasis will be placed on firms with proven InnovatIve and state of the art expenence In developIng deSIgn guidehnes for hIstoric areas WIth substantial 2 C \Documents and Setbngs\LDI\Loca! Settmgs\Temponuy Internet Flies\OLK62\Exhlblt B - Downtown DeSIgn Gmdehnes RFQ doc areas for mfill and redevelopment, Oral presentatIOns will be requested of short-hsted potent1al selectees at the dIscretIOn of the ReVIew CommIttee. Qualified firms are Invited to notIfy the Clty of Clearwater of theIr mterest In bemg selected by submItting ten (10) copIes of the Information required In the SubmIttals section and shoWlng the qualificatIOns of your firm to address the below by the required date. AddItional response forms and non-technical Information may be obtaIned from George McKibben, City Purchasing Manager, (727) 562-4634. This Request for Qualifications is aVaIlable on-hne at: www clearwater-fl.. com Select: "Purchasmg"; "Invitations for Bid", then "RFQ 14-03" MAIL OR DELIVER COMPLETED RESPONSES TO: George McKibben Crty Purchasmg Manager MunICIpal Services Building 100 South Myrtle Avenue (3rd floor) Clearwater, FL 33756 - 5520 MallIng address: P O. Box 4748 Clearwater, FL 33758-4748 All proposals must be received not later than 4:00 p.m. local time Friday, February 14, 2003. The CIty assumes no responSIbIlity for responses received after the stated tIme and date, or at any office or locatIon other than that specIfied herein, whether due to mall delays, courier mistake, mishandlIng or any other reason. Late responses will be held unopened and not considered for award. OPENNESS OF PROCUREMENT PROCESS Written response, other submiSSIOns, correspondence, and all records made thereof, as well as negotiabons conducted pursuant to this request, shall be handled in compliance with Chapters 119 and 286, Florida Statutes, The CIty gIves no assurance as to the confidentIalIty of any portion of the qualIficatIOns once submitted RETENTION AND DISPOSAL OF RESPONSE The Clty reserves the nght to retain all subrrutted responses for offiCIal record purposes The CIty also reserves the right to dispose of any or all caples of responses III whatever manner It deems appropriate. No copIes of responses will be returned to the firm. 3 C \Documents and Settmgs\LDI\Local Settmgs\Temporary Intemet Ftles \OLK62 \ Exlllblt B - Downtown Deslgn GmdeJmes RFQ doc \ ' ERRORS AND OMISSIONS Once a response IS presented, the City shall not accept any requests by any firm to correct errors or omIssions in any calculations submItted RESERVED RIGHT The CIty reserves the right to accept or reject any and/or all submissions/ proposals, to waive irregulantres and technlcaliues. and to request resuhmlssion. Any sole response received the first submIssion date mayor may not be rejected by the CIty depending on avaIlable competItion and timely needs of the City. The City shall be the sole Judge of the submISSIOn/proposal and the resulting negobated agreement that IS ill ItS best interest and ItS deCISIOn shall be final Also. the City reserves the right to make such InvestigatIon. as It deems necessary to deterrmne the abilrty of any responder to perform the work or service requested. The responder shall provide informatIon the City deems necessary to make thIS determinatIon. CONFLICT OF INTEREST Any prospectIve firm should make an affrrmatIve statement In its proposals to the effect that, to Its knowledge, ItS retentIon would not result In a conflict of Interest With any party Alternatively, should any potential conflict exist. the prospective firm should speCify the party With which there might be a conflict. the nature of the potentIal conllict. and the means proposed to resolve such conflIct. RIGHT TO PROTEST Any actual or prospective responder who IS aggneved In connectIon With the soliCItatIon or award of a contract may seek resolution of its complronts by contacting the Purchasing Manager. NO COLLUSION By offering a submIssion to the RFQ, the responder certifies, and In the case of a JOInt submISSIOn/proposal each party thereto certIfies as to ItS own organIZation, that in connection WIth the submISSIon/proposal a. No attempt has been made or will be made by the responder to mduce any other person or firm to submit or not to submIt a submIssion/proposal for the purpose of restrictIng competition, and 4 C \Documents and Settmgs\LDI\Local Settmgs\Temporary Internet Fl1es\OLK62 \ Exhibit B - Downtown DeSign GUidelines RFQ doc b The only person(s) or pnncipal(s) Interested in tillS submissIOn/proposal are named therein and that no person other than those thereIn mentioned has/have any interest In thIS submISSIOn/proposal or m the agreement to be entered Into; and c. No person or agency has been employed or retalned to SOhClt or secure thIS agreement upon an agreement or understanding for a commISSIon, percentage, brokerage, or contingent fee, excepting bona fide employees or established commercial agencies maintained by the purchaser for the purpose of dOIng bUSIness. PROFESSIONAL SERVICES/CONSULTANTS' COMPETITIVE NEGOTIATION ACT tCCNA) - FLORIDA STATUTE 287.055 Professional seIVIces requested In thIS RFQ are withm the scope of the practice of arclutecture, landscape archItecture, professional engrneering, or registered land surveying, as defined by the laws of the State of Florida ProvisIons of F.S. 287055 apply. APPROPRIATIONS CLAUSE The Crty, an ennty of government, IS subject to the appropriation of funds by Its legislative body in an amount sufficient to allow continuanon of its performance In accordance WIth the terms and conditions of this contract for each and every fiscal year follOWIng the fiscal year m whIch thIS contract IS executed and entered into and for which thIS contract shall remain In effect. The City shall, upon receipt of notice that sufficIent funds are not available to continue Its full and foothful performance of thIS contract, provide wntten nonce to the Contractor of such event and effective thirty (30) days after giving such notice or upon the expIration of the period of time for which funds were appropriated, whichever occurs first, be thereafter released at all further obliganons In any way related to the contract. SUBMITTALS: Interested firms should state theIr Interest In thIS prOject by submltnng eIght copies of the following . Letter of Interest and understanding on FIrm statIOnery; . Description of FIrm to include only the followIng: " Legal name, years In business, officers, staff SIZe, and staff breakdown by clas sIfica tion, 5 C \Documents and Settmgs\LDI\Local Settmgs\Temporary Intemet Flles\OLK62 \ Exhtb It B - Downtown DeSign GUldelmes RFQ doc ../ LIst of all sImilar prOjects or work completed wIthIn the last ten years, WIth dates of completIOn, size of projects, project cost. name of lead staff person, addresses, client contact persons, and telephone numbers; ../ Names and titles of the project team, ../ Resumes of all persons who wIll be workIng on thIs prOject. includIng consultants and Interior design staff; ../ Table of organ1ZatIOn proposed by the FIrm for thIS proJect; ../ Selected examples from at least three dIfferent desIgn guIdelines where the firm has been the pnnClpal author; ../ Statements of professIOnal and generalliabIhty Insurance. as requIred by the CIty, ../ Firm brochures and bUSIness cards of persons to be assIgned to thIs project, ../ List of legal actIons brought agmnst the firm WithIn the last ten years. MULTIPLE FIRM TEAMS: MultIple firm or JOInt venture teams must clearly identify the roles and responsIbIlities of the proposed partiCIpants. FEES: ApprOXImately $20.000 has been earmarked for these services SELECTION PROCESS: The City Project ReVIeW CommIttee wIll reVIew the RFQ submIttals and select three to five firms for IntervIews Those firms not asked to respond to the RFQ wIll also be notified. The selected firms wIll be shortlisted and given advance notIce to prepare for a public IntervIew, to be held in Clearwater The Interviews wIll be conducted over a one- or two-day schedule. A decisIOn followlOg the Interviews wIll be made withm five workmg days of the last intervIew. The selectIon wIll be based on the most qualified firm with the most relevant expenence, the quality of guidehnes completed. theIr ease of admInistration and the abIlity to convey desIgn issues to the pubhc. CONDITIONS: The Crty reserves the nght to accept and/or reject any or all proposals. to waIve any Irregularity, varIance, or informality whether technIcal or substantIal In nature, and to negotiate wIth all qualIfied Firms In keeping wIth the best 6 C \Documents and Settmgs\LDl\Local Settrngs\Temporary Internet FIles\OLK62\Exl'llblt B - Downtown DeSign Gmdelmes RFQ doc Interests of the City. An award resultIng from thIS request shall be awarded to the Firm whose proposal IS determined to be most advantageous to the City of Clearwater Items whIch the SelectlOn and TechnIcal CommIttee WIll consIder and weIgh durmg the selection process are aVaIlabIlity of the firm, successful experience creatIng desIgn guidelmes utIlizing the Secretary of Intenor Standards for RehabihtatIon, successful experience In preparing guIdelines for downtown In fill development, completeness of response to the RFQ, and qualificatIons of key personnel to be assIgned to projects. INSURANCE REQUIREMENTS: See Exhibit "A" attached. DISTRIBUTION: This RFQ is being mailed to FIrms that have contacted the City and those that are belIeved to have the experience needed for thIS project. The project is also being advertised per City of Clearwater purchasing policies. PROJECT SCHEDULE a. Release date of RFQ January 23, 2003 b Due date of RFQ February 14, 2003 c. Oral Presentations February 27, 2003 d. Selechon Comnuttee Decision March 7, 2003 GENERAL TERMS AND CONDITIONS: 1 All responses become property of the City of Clearwater. 2 The City wIll not reImburse the respondent for any costs aSSOCIated with the preparahon, submittal, or presentatIOn of their responses to thIS request. 3. The respondent acknowledges that all Information contained WIthIn Its response IS part of the public domaIn as defined by State of Flonda Sunshine and PublIc Record Laws. The CIty gives no assurance as to confidentiality of any portIon of any proposal once submItted 7 C \Documents and Settmgs\LDI\Local Settmgs\Temporary Internet Flles\ OLK62 \Exhlblt B - Downtown DeSIgn GllIdelmes RFQ doc 4. The awards made pursuant to thIS Call for ProfessIOnal ServIces are subject to the prOVISIons of Chapter 112, Part III, Flonda Statutes All respondents must disclose with theIr responses the name of an officer, dIrector, owner, or agent who is also an employee of the CIty of Clearwater 5 Respondents, theIr agents, and aSSOCiates shall refraIn from contactmg or soliCIting any Clty officials regardIng this Call for ProfessIOnal ServIces during the selection process. FaIlure to comply WIth thIS prOVISIon may result in disqualIficatIon of the respondent, at the optIOn of the City Only George McKIbben may be contacted, 6 There shall be no dIscrimInatIon as to race, sex, color, creed, handicaps, or national ongln In the operations conducted under this engagemen t. 7 Due care and dilIgence has been exercIsed In the preparatIon of this Call for Professional ServIces, and all mformation contained hereIn is believed to be substantIally correct. However, the responsibilIty for determining the full extent of the servIces rests solely WIth those making responses. Neither the CIty nor Its representatives shall be responsible for any error or omISSIOn In thIS response, nor for the failure on the part of the respondents to determine the full extent of the exposures. 8 Preference WIll be given to those responses In full or substantially full complIance WIth the requested informatIOn In this document. 9 Each respondent is responsIble for full and complete compliance WIth all laws, rules, and regulations includIng those of the Federal Govemment, the State of Florida, and the Clty of Clearwater. FaIlure or Inablhty on the part of the respondent to have complete knowledge and intent to comply with such laws, rules, and regulations shall not relieve any respondent from ItS obligation to honor ItS response and to perform completely In accordance WIth Its response. 10, Any interpretatIon, clarification, correctIOn, or change to the Call for ProfesslOnal ServIces WIll be made by wntten addendum Issued by the City's Purchasing Manager. Any oral or other type of communIcation concernIng the Call for Professional Services shall not be bIndIng unless Issued by the CIty In the form of an addendum 8 C \Documents and Settmgs\LDI\Local Settmgs\Temporary Internet Flles\OLK62\Exlublt B - Downtown Destgn GUIdelmes RFQ doc 11. Responses must be sIgned by an IndIvidual of the respondent's organizatlOn legally authorized to commIt the respondent's organizatIon to the performance of the servIces contemplated by thIS Call for Professional Services 12. The successful respondent shall be required to submit proof of hcenses, certIficatlOns, and proofs of Jnsurance as required by the City. 13 The successful respondent shall not be allowed to substitute project team members named in this response wIthout the wntten permlsslOn of the City. 14. The designer IS responsible for all costs assocIated With any non- discretionary changes. A bond for this purpose may be required. Documents cited In this document but not attached are available upon request "This project has been financed in part with historic preservation grant assistance prOVided by the National Park ServIce, V.S, Department of Interior, administered through the Bureau of Histone Preservation, DiVIsion of Historical Resources, Florida Department of State, assisted by the Historic Preservation AdVISOry COunCIl. However, the contents and oplnlOns do not necessanly reflect the views and opinlOns of the Department of the Intenor or the Flonda Department of State, nor does the mention of trade names or commercial products constJtute endorsement or recommendation by the Department of the Intenor or the FlOrIda Department of State ThIS program receIves Federal financIal assistance for IdentificatIon and protection of hIstOriC propertIes. Under TItle VI of the CivIl Rights Act of 1964, Section 504 of the Rehabihtation Act of 1973, and the Age DIscriminatlOn Act of 1975, as amended, the U.S, Department of the Intenor prohibIts discrimInation on the baSIS of race, color, national origin, disabIlity, or age in its federally assIsted programs If you believe that you have been discnminated against In any program, actiVIty, or facllrty as described above, or if you desire further mformatIon, please wnte to, Office of Equal OpportunIty, NatIonal Park ServIce, 1849 C Street, NW, Washington, DC 20240," 9 C \Documents and Settmgs\LDI\Local Settmgs\Temporary Internet FlIes\ OLK62 \ ExhibIt 8 - Downtown DeSign Gmdelines RFQ doc U~f~Vt'VV~ ~~ ~~ ~-n~ 'v'v~v~,~. , ACORD CERTIFICA'I OF LIABILITY INSURAr8el1 t II:T E (MMmlWY'i'l') '* 4iRl/2001 pRlOIlUC~ 1"H1S CERTIFICATE IS lSSllJED AS A M~ER oF' INFORMATION .Alexander Insurant8 AQenq ONLY AND CONFERS NO RlGHTS u N THB CERTIFlr:AiE HOLDER.. TI-I1S CERTIFICATE OOES NOTI AM~Jr I!X1ENO OR 202 lookoUt Plate, Suitt 101 ALTER THE COVERAGE AFFORCEO BY 'THE P CIJ5S BELOW. MaRland, FL32151 I l407l 82904825 INSURERS AFFORDING co\$RAGE I NAIC t1 1NSUJl.EJJ Land Design Innovatlonl1l,ItIc. 1t.tsuRE:Fl: A: ZurfelllnsW'aIlC8 eodiDsnv i 140 N9rth Orlando Awnue: INRtlRER \I, ~11t8d IndulStriM Instlrance ComDdnv Suite 195 INSUREA c' CNA I Winter Part FL 32169 " 1N!lU 1l!!1l tI: COVERAGES , THE POuClS$ OF I~SUFVJllCE USTEO III!LOW HAve BEeN ISSUED TO THE INSURED NAMED ABOVE !"OR TH!. P~UCY PS=lIOC INDI ATIi.O 1\I~ITI1STA/'I01NG AN'( REQUIREMENT, TEAAl OR CONDITION OF AN( coNTRACT OR OTl'lER COCl.,R.4ENT Wfllo( ReSPECT TO JttlCtl THIS CERTlF AT&: MAt Ell: ISSUED OR MAY pERTAIN. TJiE INSlJiW'ICC AFFOROiO AV TliE pOUC1ES: ORSCRIEllW HERSN IS 6UBJECT TO All. nli S, EXQ..USIONS NO OOl'mlmoNS OF SUCH ~~ES' AGGRE~.ATE LIMITS SI-IOWN MAY HAVE BEeN REOUCEO BY PAID ClAl/dS.. . I a:iI C' I'tn.lCV N\JtJBEIlI POUC"l GFFECTNe pOLICY EllPIRA'TlON , Lmn .. I ! ~ 1 amooo ~EfW- LJ.IDlI.D"1 =OJRRENeE A .!... pM1!RC1Al. G~ lIAeuJT'I' PAS 039702117 1l29lD3 112:9104 TO R!:NTE!l I B 1 000.000 - Ct..ms~6 [!] OCCUR I ME!! ElCI' (A1rt on_ .J-.." . 1n 000 - I ~NAL 110 ArN u.LVI\'I" I 1,OOO.QQO ~ I lOElllew.. Jl.GGR!O<'JA'I'1l . 2 Q09.aOQ ~~AGGnUurrN'MPElt I PR:CI0IJC'Tl'I - eOMP!lp .I.!"..A I I, 2.000.0ao J PO\.lC'f ~ LOC ~L2 UAaUlfY ' COUBlNED~ JWT ! 1,000,000 A i-- Nt( AIJfO PAS 039702817 1/29l03 1f29J04 ' (&!l acddenI) - AU. OWNEtlAUT05 DOClILY INJUKY " ...!... SCHEOI.I\.ED NJ'I'08 i (PIlr pIlIOlI) ..!. HIRED AU11JS ' IODl1YlNJUIl'o' " i..!- NON-OWNeD .uTI'OS ' (P", lICdden1) f>FItlPmnY ~ (Per BockIenl) , HARAGe UAmLrTV 111.f.UTOONLY.5'l.A!: l:1l)l;NT I AlN AUTO ' Q'ftIER THAN ~MlO i i.u'I'O ONL'l' Aoo . ElCCES$IUMIIA&LU LIABlUTY " &.CH OCClJl'lA~ I 1.000 000 A t~rQ(:CIJR 0 CI.AIMS MADE pAS 039702817 1129103 1/29104 --- 1'& I 1.000 oo~ . , ~ CE01JCTlIll.l' " I 11: RMNTION sa s wo~lWlSCOMPENIA'nOM Alltl 1t: I WC ..-rATllo IO,nt B EJ4PW1'ER&' UA8lUTY 2tl02329531 512102 ~03 I E.L EACH ACCro."k 11 0110 DOD AMVP!W_lIITo_AATN~ OFF1CEWMEMJEREXCWOEtI'l ~ L Ol~. FA JMPI OYICE S 1 GOO.oDO [I!!.:,~~ ~ 'I E:.L cl!ll'A."ll!. I'O~Y llNrr I, I t 1.000.003 OTHER Each OccuItlJ\~ $1,000,000 C Prafuslonal Liabnity MeA 254Q26451 7/28102 7128103 General Agg:reg $2,000,000 Cli3clW'nCN Of' OPI!RATlONS I LOCATIONS I \fD41~1 EXClUSIONS ADlIl!D BY ENtlOIIHMENT IGPEClAL pROV\SlOMS 1 I I I " CERTIFICATE HOL.DER The Clty Df C1earwater Arm: City Cieri P.o. Box 47411 Clearw3tet, FL 337584748 CANCE~nON . \ llHOULgAJNO'FTH~ABCVEOESCRlBEtI POUl;l1lS '8ECAj;emED iD':FORETHe exP'IRATlcN o,ani THmEOI', TIlE llISiJlNGI 1NSu:RfA WILL Dll)fA'ro~ TO MAIL .1!L.. DAYS 'MUTTEN HOTIC~ TOTHI< c;arr1RCAU MoureR IUMEt> TO na uiFr, aUT FlldLUllE 'fa gO SO &HAU. 1Ml'QS2 NO (luLlOo\llO'" ClR llABlm OF NfY IOND III THE I~URER, mi AGEtml OR ltW~EPlT"'TfVEL AlffiIORJZ1ltl R[I'IWIENTA~~ IIJ ACORD" (2CMJ08) I @AfORD I <EK> RPORATION 1988 " ~~~\W:>>~ ~~"~T~~ !~~~ ~\ ~~.-= - <t:~ ..,Ii": ~ ==- ~~ ~~ ~~ ~~lYfi ...~~i ~~~l).~'~ CITY OF CLEARWATER PlANNING DEPARTMENT POST OFFICF Box 4748, CLEARWATER, FlORIDA 33758-4748 MUNICIPAL SERVlCFS BUILDING, 100 SOUTH MYRUE AVENUE, CLEARWATER, FLORIDA 33756 TELFPHONE CJ27) 562-4567 FAX (727) 562-4576 LONG RANGE Ptk'<N1NG DEVELOPMFNT REVIEW August 14, 2003 President Rowland MIlam Old Clearwater Bay Neighborhood ASSociatIOn 1844 Venetian pomt Dnve Clearwater, FL 33755 DeM~Py!.~ Please note that the dates scheduled to review the Downtown Plan at the Commumty Redevelopment Agency (CRA) and the CIty CommIssIon have changed The CRA date has been rescheduled from Monday, 8/18103 to Tuesday, 9/2/03 at 9 00 a m The City CommiSSIOn date has been rescheduled from Thursday, 8/21/03 to Thursday, 9/4103 at 600 P m Both meetmgs wIll take place 10 the City CommIsSIOn Chambers on the thud floor of CIty Hall If you have any questIons or comments on the Downtown Plan, please feel free to contact me Thank you' Smcerely, ~ Gma Clayton, Long Range Planmng Mdnager Plannmg Department CIty of Clearwater (727) 562-4587 gc1ayton@clearwater-fl com BRIAN) AUNGST, MAYOR COMMISSIONFR Hon HAMilTON, VICF MAYOR-COMMIS~IONFR WHITNFY (,RAT, COMMISSIONFR S~zH1Igl~1fimM~ROWN PIAN UPD~ubllc MeeI1ll8.1\B-I~.l~\~/19;i~ "EQUAL EMPI OYMFNl AJ\JD ArrIRMA TIVE ACTIO\! FM PI OYl- R" ~,\~~ ~~j1,,~L<<..~tL~ ~~fA~ ~~ ~~~ = -, <= "'~..~,' Q.., .""'D:-...~ ~I"'" ~~,\~,"~.l ~",lPATER ~:;~~ ~~JnJJ'~ CITY OF CLEARWATER loNG RANGE PlANNING DEVELOPMFNT REvIEW PLANNING DEPARTMENT POST OFFICE Box 4748, CLEARWAThR, FLORIDA 33758-4748 MUNICIPAL SFRVl(ES BUILDING, 100 SOUTH MYRTI.E AVENUE, CLEARWATER, FLORIDA 33756 TELEPHONE (]27) 562-4567 FAX (727) 562-4576 August 14,2003 Pat Vaughn Gateway Neighbors 1326 Pierce Street Apartment #2 Clearwater, FL 33756 Dear Ms Vaughn Please note that the dates scheduled to review the Downtown Plan at the Commumty Redevelopment Agency (CRA) and the City CommIssion have changed The CRA date has been rescheduled from Monday, 8/18/03 to Tuesday, 9/2/03 at 900 a m The CIty Commission date has been rescheduled from Thursday, 8/21/03 to Thursday, 9/4/03 at 600 P m Both meetmgs wIll take place III the City CommISSIOn Chambers on the third floor of City Hall If you have any questIOns or comments on the Downtown Plan, please feel free to contact me Thank you I Smcerely, ~~. ~f{)J,Jrv / Gma Clayton, Long R~~~ ~mg Manager PlannIng Department City of Clearwater (727) 562-4587 gclayton@clearwater-fl com BRIAN J AUNGS r, /vLWOR COMMISSIONER Hon HAMIL10N, VICF MAYOR COMMISSIONl R WHITNEY GRAY, COMMISSIONER s vltllillllJdr~fll!"IiI\71l\V>WNi1VWN PLAN U PDA Ttf!b/!c MeelmgN3-14-1BliJI~&llm;WIt)N'VWgArhI9F.J1.doc "EQUAL EMPLOYMFNl AND AFFIRMAI[Vl ACTION EMPLOnR" ~1~~--t;,.., ~~~.-~~~ fe:st)" \ st, ~c=:t =- ~ ~~ ~~\~ ,~c ~~~-~<~~ "'~~l~~~~ CITY OF CLEARWATER PLANNING DEPARTMENT Posr OFFICE Box 4748, CLl:ARWATER, FLORJDA 33758-4748 MUNICIPAL SERVICES BUilDING, 100 SOUTH MYRTLE AVENUE, CLEARWATER, FLORIDA 33756 TELEPHONl: (]27) 562-4567 FAX (727) 562-4576 loNG RANGE PIANNING DEVELOPMENT REvIEW August 14, 2003 Pierce 100 CondomInIUm ASSOCIatIOn Ms Terry Turner 100 PIerce Street #710 Clearwater, FL 33756 Dear Ms Turner Please note that the dates scheduled to review the Downtown Plan at the Conunumty Redevelopment Agency (CRA) and the CIty CommiSSIon have changed The CRA date has been rescheduled from Monday, 8/18/03 to Tuesday, 912/03 at 900 a m The City Commission date has been rescheduled from Thursday, 8/21103 to Thursday, 9/4/03 at 600 P m Both meetmgs WIll take place In the City CommISSIOn Chambers on the third floor of City Hall If you have any questIOns or comments on the Downtown Plan, please feel free to contact me Thank you' Smcerely, I/d1iJtA (!jO~ Gma Clayton, Long Range Planmng Manager PlannIng Department City of Cledfwater (727) 562-4587 gclayton@clearwater-fl com BRIAN) AUl\Gsr, MAYOR COMMISSIONFR Hon HAMILTON, Vlr~ MAYOR COMMISSIONFR WHlTNFY GRAY, COM\Il~SIONER 1liS\'NRlIrlm/Jt8lI'il,ejJRmIMltl\fY!l}WNTOWN PLAN U ~ TElPuhlU" Meell1lg~\ffiM-pjNRncy ITOIW<l/Xl'ltaNLR "EQUAl EMPLOYl>lrNT AND AtFIRMATIVF ACllON EMPIOYFR" 1llUp../tIT>>" .d~~\l\LOF rlil: ~ ~~l~'~~lt& ~~\,\I/,~\ .;:~ ~C"i)r~ -~<lt~ ...~~ ==- ~.. ~~~ ~.~ ..~~~...~~\ ~"".,..)1TE~J.<._' 1 <q~JJ Ill" CITY OF CLEARWATER loNG RANGE PlANNING DFVFLQPMENT REvIEW June 17,2003 PLANNING DEPARTMENT POST OFFICE Box 4748, CllARWATER, FWRlDA 33758-4748 MUNICIPAL SFRVlCES BUnDlNG, 100 SOUTH MYRTLE AVENUE, Cr rJ.RWATER, FWRlDA 33756 TELEPHONE (727) 562-4567 FAX (J27) 562-4576 Mr David Healey, AICP Executive Director Pmellas Plannmg Council 600 Cleveland St , SUIte 850 Clearwater, FL 33755 f~tE -r"Z( [ Re Clearwater Downtown Plan DearM~ Enclosed please find two copIes of the draft Clearwater Downtown Plan ThIs Plan Will serve as the Downtown Redevelopment Plan and SpecIal Area Plan. It updates the eXIstmg Downtown Redevelopment Plan, Incorporates the areas governed by the Downtown Penphery Plan and addresses the newly expanded CRA boundanes I am respectfully requestmg that the PPC staff start revlewmg the plan so that any concerns can be IdentIfied early and resolved pnor to the Clearwater City CommIssion first readmg, which IS scheduled for August 21 Sl It IS antIcIpated that the Plan Will be submItted for reVIew by the PPC at Its October 15th meetmg If you find you have concerns or comments regardmg the Plan, I would hke to dISCUSS them WIth you at your earlIest convemence Smcerely yours, rJJi;ncu Gma L Clayton Long Range Plannmg Manager Cc CynthIa H Tarapam, AICP Attachments I3RWI) AUNGS I, MAYOK COMMISSIONFR HoYf HAMIL10N, VICF MAYOR.COMMISS10N1:.R WllITNEY GRA\, COMMISSIONER fRANK HlI3RARD, COMMJSSIONFR * BlIL)ONSON, COM\JlSSIONER "EQUAl EMPI OY~ll NT AND ArFlRMA TIVI AC.lION EM!'I OYr R" ~O'~ J!'~~MOF Fill ~"'" ~~~r~:f~~ c~t,\I/,~, ~~ ~~ g- (\-~O;:C1'1 \lOr::- __ lli ~~~- ~~ ~~~ - g~$ VI;;f""'~"~~~'" "?.f/"Jf TEf\. 'I; ,1j ~~-l(J CITY OF CLEARWATER LONG R\NGE PtANNING DI:"VELOPMENT REVIEW PLANNING DEPARTMENT POST OFFICE Box 4748, CLEARWATER, FLORIDA 33758-4748 MUNICIPAL SrRVlCF..s BUIlDING, 100 SOUTH MYRTIE AV1NUI:, CLFARWATFR, FLORIDA 33756 THE PHONE (727) 562-4567 FAX ()27) 562-4576 June 17,2003 Mr Bnan SmIth, Planmng Director Pmellas County 600 Cleveland St Smte 750 Clearwater, FL 33755 t!{~ ~ Re Clearwater Downtown Plan DearMr ~ Enclosed please find seven copIes of the draft Clearwater Downtown Plan ThIs Plan wIll serve as the Downtown Redevelopment Plan and SpecIal Area Plan governmg Downtown It updates the eXlstmg Downtown Redevelopment Plan, mcorporates the areas governed by the Downtown Penphery Plan and serves as the Plan for the land contamed m the newly expanded CRA The draft Plan wIll be presented to the City CommISSion for first readmg on August 21, 2003 I am requestmg that the County start revlewmg the plan so that any concerns can be resolved pnor to the CIty'S official submissIOn to the County on August 22nd A meetmg has been scheduled With you on Fnday June 20th to diSCUSS the Plan and ItS reVlew schedule m more detatl I have had multiple dIscussIOns WIth Gordon Beardslee and DaVid Walker regardmg the reVIew schedule for thIS project I am respectfully requestmg that the Clearwater Downtown Plan (redevelopment plan) and the use of TIP 10 the eRA expanslOn area be considered by the Board of County CommissIOners on the followmg dates . September 9, 2003 ~ Board of County CommIssion - Pubhc Heanng Ad A uthonzatI on . September 23, 2003 - Board of County Commission Public Heanng on Redevelopment Plan and Public Heanng on TIF BRIAN J AuNGST, MAl QR-C QMMI'>SIONLR j loY[ j-1AM1I10N, VICE MAYOR-COMMJSS!ONFR WHITNEY GRAY, COMM!SSIONFR FRANK HmBARD, (OMMI'>;,JONt.R * 611 LJONSON, COMMISSION~K "EQUAL EM!'! OYM! N rAND ArrrRMA10fVF ACTION fMPIOYFR" The CIty of Clearwater mtends to submit the Plan (specIal area plan) for review by the PPC m October and the CountYWide Planmng Authonty on November 4th srp;;;v=' Gma L Clayton Long Range Plannmg Manager p Cc Cynthia H Tarapam, AICP, Plannmg DIrector Reg Owens, EconomIc Development and Housmg Duectors r"'l '"" ~'\ '" -, Attachments ~ -'~..r_..~ ~J ~ .[- I .. Page 1 of 1 Nicodemus, Sherrie From Clayton, Gina Sent Thursday, March 20, 2003453 PM To Nicodemus, Sheme Subject FW See Agenda Items for Design here are the agenda Items re: downtown design gUidelines help, Thanksl [Clayton, Grna] ---~-Orlgmal Message-~m From: Harriger, Sandy Sent: Thursday, March 20, 20034.51 PM To: Clayton, Grna Subject: See Agenda Items for Design GUIdelines Let me know If you need any FILE fD~( b See attachments - note $50,000 of this money was spent on Bellomo Herbert ($30,000 from ED 9216 and $20,000 from CRA 315-94714) for Streetscape & Wayfindlng Contract Thanksl Sandy Harriger Admin Analyst - City Manager's Office 727 -562-4039 3/3112003 Clearwater Clty CommIssIOn Agenda Cover Memorandum Final Agenda lIem # Meeting Date Apnl 4, 2002 SUBJECT/RECOMMEN DATION: Approve $30,000 to fund City portion of a design and transportation planning services contract for the Gateway area, as the corndor to downtown, In the Downtown plan, ~ and that the appropnate officials be authonzed to execute same F8l:E p-oz-/t:. SUMMARY. . In 1995, the Community Redevelopment Agency prepared a Downtown Redevelopment Plan for an area that extended from Clearwater Bay eastward to Fredenca Avenue . Staff will be merging the uQur Downtown" Plan, the Downtown Penphery Plan, and the Downtown Redevelopment plan and adding the "Gateway" area east to Highland between Drew Street and Chestnut The updated Downtown Redevelopment Plan will also address the changes In the Commission's policies since the Plan's adoption In 1995 by revIsing the policIes, land use potential and major redevelopment projects Design and transportation services are required for both the Downtown and Gateway areas The $30,000 cost IS the City portion of a $60,000 contract for design services within the Gateway The Gateway IS outside the current CRA boundary and therefore services for this area cannot be funded by the CRA The CRA will fund the additional $30,000 . Funding In the amount of $30,000 IS available for the CIty's portion of this contract In the Non- Departmental program In the "designated reserve" established by the Commission upon the adoption of the 2001/02 budget A mid-year budget amendment will transfer these funds from the Non-Departmental program to the Economic Development Department budget to provide funding for this contract . These design and transportation planmng services are related to 1 Streetscape 2 Wayflndlng Slgnage 3 Waterfront Park on Bluff 4 General Urban Design Elements for the Downtown and Gateway 5 Evaluate and confirm land use potential and transportation network Reviewed by Onglnatlng Dept Costs $30,000 Legal Info Tech NA EconomIc Development Total - - Budget Public Works NA User Oept Funding Source - - Purchasln NA DCM/ACM Economic Development ' Capitol Improvement Current Fiscal Year 9 - - Risk Mgmt NA Planning Attachments O~rallng - - { Other X , Funding Code Submitted by l&I None 010-09216-530100-552-000 City Manaaer a Printed on rec c1ed a er Rev 2/98 y p p COMMUNITY REDEVELOPMENT AGENCY Agenda Cover Memorandum Final Agenda Item # Meeting Date April 1, 2002 SUBJECT/RECOMMEN DATION, Approve $30,000 to fund CRA portion of a deSign and transportation planning services o~r~to .ate the Downtown Redevelopment Plan and to add the Gateway area to the Downtown Plan, U- II L I: f;-Ol.-IG [g] and that the appropriate officials be authOrized to execute same SUMMARY: . In 1995, the Community Redevelopment Agency prepared a Downtown Redevelopment Plan for an area that extended from Clearwater Bay eastward to Fredenca Avenue . Staff Will be merging the "Our Downtown" Plan, the Downtown Perrphery Plan, and the Downtown Redevelopment plan and adding the "Gateway" area east to Highland between Drew Street and Chestnut The updated Downtown Redevelopment Plan will also address the changes In the Commission's poliCies since the Plan's adoption In 1995 by revIsing the policies, land use potential and major redevelopment projects . DeSign and transportation planning services are required for both the Downtown and Gateway areas . The $30,000 cost IS the eRA portion of a $60,000 contract for deSign services within the CRA The City Will fund the additional $30,000 Funding the CRA portIon of $30,000 IS available In the capital Imp rove ment proJect 315~94 714, Downtown Redeve lopm ent These deSign and transportation services are related to 1 Streetscape 2 Wayflndmg Slgnage 3 Waterfront Park on Bluff 4 General Urban DeSign Elements for the Downtown and Gateway 5 Evaluate and confirm land use potential and transportation network ReViewed by Orrglnatlng Oept Costs $30,000 Legal Info Tech NA Economic Development Total - Budget Public Works NA User Oept Funding Source - - Economic Development Purchasm NA DCM/ACM Cal"tol Improvement Current Fiscal Year g - - Risk Mgmt NA Planning Attachments Operallng - - Other Funding Code Submitted by I!I None 315-94714-530100-552-000 City ManaQer o Printed on rec cled a er Rev 2/98 y p p .. , L~ ~ "J'ur-l~;. .It ~OFFIi(. ......" \t~ ~"'~u#-'~~X.. '~~"I -~~~... ~C:3~\\ I/~~ ';I ~ " ~" ~n. .. Io~.-= oo;::c~ ..c..;, -=== ~ill' ..~ ~ ':. -=-- ;;::, ':..~':...~ ..,~~\ --~If.~'m"'/\'\~:.l .......<,:4TE\\"" .\ ./!I.T~" CITY OF CLEARWATER PLANNING DEPARTMENT POST OFFICE Box 4748, CLEARWATER, FLORIDA 33758-4748 MUNICIPAl SERVICES BUilDING, 100 Soum MYRnE AVFNUE, CLEARWATER, FLORIDA 33756 TELEPHONE (727) 562-4567 FAX (727) 562-4576 LoNG RANGE PIMl\'1NG DEVELOPMENT REVIEW May 20, 2003 Dear Downtown Property Owners FILE J::r2~ ( 6 The CIty of Clearwater received a grant from the Flonda Bureau of Htstonc PreservatIOn to assist 10 the preparatIOn of new DesIgn GUldehnes for the expanded Downtown area Land DesIgn Innovations, Inc of W10ter Park has been hued to prepare these GUldel1Oes, which will be 1Ocorporated Into the Downtown Plan update Please mark your calendar for the Downtown DesIgn GUidelInes kick-off meeting WhICh IS scheduled for Wednesday, May 28th from 530 pm - 700 P ill at the Harborvlew Center, Meeting Room 1 The MalO Street Commmees, Downtown Development Board, downtown property owners and neIghborhood associatIOns are invIted to partIcipate In thIS meeting Please mark your calendar for two additional pubhc Input meetmgs on the deSIgn gUIdelines that have been scheduled for June 25th and July 30th Both of these meetings wIll take place at 5 30 P m at the Harborvlew Center Please contact me If you have any questIOns or comments about thiS project or the Downtown Plan update I look forward to seemg you on May 28th' ~t~ fv)jM. ~ Long Range Plannmg Manager Plannmg Department CIty of Clearwater 5 V'lam,m/( Departmell(lJ)OWNTOWN PLAN UPDAl L"\Publu Meellll/(\\DwllIwlI Prop Owller DDG NOI" elfor 05280?\{)52Sm DDG lener 10 prop" rly OWller.l do, BRIAN J AUNGST, MAYOR-COMMISSIONER ED HART, VICE MAYOR-COM\tlSSIOJ\FR WHITi'>FY GR.W, COM\tIS~ION~R HO\T HAMILTON, COMMISSIONER * BIIJ JOJ\~ON, COMMISSIONER "EQuAL EMPLOYMENT A'lD AFFlFJ,lAllVh ACTION EMPLO'ITR" v ct,~~~ ~~Jl'''-4~<,~ {C;$(,,\k ~ <;'.~ i!iC':l ..::::c ~II""::~~ ,..... ",11":';. = ii;:: ...~~ i"~~~ \?:f1/7~'''''~'V ~ ~4~~~ CITY OF CLEARWATER PIANNING DEPARTMENT POST OFFICE Box 4748, CLF:ARWATER, FLORIDA 33758-4748 MUNICIPAL SERVICES BUILDING, 100 SOIJlli MYRTI-E AVENUE, CLEARWATER, FLORIDA 33756 TELEPHONF (J27) 562-4567 FAX (J27) 562-4576 loNG RA>"'lGE PlANNING Dh"VELOPMENT REviEW May 20, 2003 Pierce 100 CondomInIum AssocIation Ms Terry Turner 100 PIerce Street #710 Clearwater, FL 33756 Dear Ms Turner The Clty of Clearwater received a grant from the Flonda Bureau of HIstonc PreservatIOn to aSSIst In the preparatlOn of new DesIgn GUIdelines for the expanded Downtown area Land DeSIgn InnovatIOns, Inc of Wmter Park has been hIred to prepare these GUldelmes, which will be mcorporated IOta the Downtown Plan update Please mark your calendar for the Downtown DeSIgn GUidelInes ktck-off meetmg WhICh IS scheduled for Wednesday, May 28th from 5 30 pm - 700 pm at the HarboTVlew Center, Meetmg Room 1 The MalO Street Comrmttees, Downtown Development Board, downtown property owners and neIghborhood assoclatlOns are mVIted to partIcipate 10 thiS meetmg Please mark your calendar for two addItIonal public mput meetmgs on the design gUidelines that have been scheduled for June 25th and July 30th Both of these meetmgs Will take place at 530 p m at the HarboTVlew Center Please contact me If you have any questrons or comments about thIS project or the Downtown Plan update I look forward to seemg you on May 28th' S~;4~~ Gma Clayton Long Range Planmng Manager Planmng Department CIty of Clearwater 5 \Planmng DepartmenMJOWNTOWN PLAN UPDATElPubllc MeellngMelgliborllOod Assoc DOG NOllce,jor 05280.NJ52803 DDG Terry Turner doc BRlAI\' j AUNGS1, MAYOR COMMISSIONER Eo HART, VICE MAYOR-CO\IMISSIONFR WHITNFY GRAY, COMMISSIONER HOlT HAMIlTON, COMMISSIONFR * BILLjONSON, COMMI'iSIONER "EQUAl EMPLOYMFNT AND MFlRMATNE ACTION eMPLOYFR" ,? ",.~~~~ $~ ~~i~~~ ~~l\I// \ ~~ ~C":J - ~ - <o;:lC~ ~~~- ~ ~1?''s~ ~ J~.~ -..:r tl;'<i;:;.z>'iiPt'\t \\ "'+fP'4TE~ ~ ~71ftJ'i CITY OF CLEARWATER PIANNING DEPARTMENT POST OFFICI: Box 4748, CLE'.ARWATER, FLORIDA 33758-4748 MUNICIPAL SERVICES BUIlDING, 100 SOUTH MYRl1.E AVENUE:, CLEARWATER, FLORIDA 33756 TELEPHONF (727) 562-4567 FAX CJ27) 562-4576 loNG RANGE PIANNING DEVELOPMENT REvIEW May 20, 2003 Old Clearwater Bay NeIghborhood ASSocIatIOn Mr Rowland Milam, PresIdent 1844 Venetian Pomt Dnve Clearwater, FL 33755 Dear Mr Milam The CIty of Clearwater receIved a grant from the Honda Bureau of HIstonc PreservatIOn to assIst m the preparatIon of new Design GUldelmes for the expanded Downtown area Land DesIgn InnovatIOns, Inc of Wmter Park has been hIred to prepare these GUIdelines, which Will be lllcorporated lllto the Downtown Plan update Please mark your calendar for the Downtown DeSign GUIdelllles ktck-off meetmg whIch IS scheduled for Wednesday, May 28th from 530 pm - 700 pm at the Harborvlew Center, MeetIng Room 1 The MalO Street Committees, Downtown Development Board, downtown property owners and neIghborhood aSSOCiations are lnvlted to partlcIpate III thiS meetmg Please mark your calendar for two additIonal publIc mput meetmgs on the deSIgn gUIdelmes that have been scheduled for June 25th and July 30th Both of these meetmgs WIll take place at 5 30 p ill at the HarborvIew Center Please contact me If you have any questIOns or comments about thiS project or the Downtown Plan update I look forward to seemg you on May 28th' Smcerely, ~~~~~ Gma Clayton Long Range Planmng Manager Planmng Department City of Clearwater S \Plannmg DeparlmenNJDWNTOWN PU.N UI-'OATBPubilc Meetmg!i'vVelghborlwod AHOC DOG Norlrel for 05280.N)5280~ DOG Rowland Milam doc BRIAN J AUNGST, MAYOR-COMMISS10NtR I:.D I-lARr, VICF MAVOR-COMM1SS10NFR WHITNEY GR."Y, COMM1SS10NFR HOYT HAMilTON, COMMISSIONFR * B1U JONSON, COMMIS'iIONE:R "EQUAL EMPI OYMEN I Al\lD AFFIRMATIVE Ac nON EMPLOYFR" ~ At~\.J\lO' rN;!b. t~-"<t'~~~~~ ~,~:."III ~ !;1.~ ,tlC") ~ = - <C~ ~ic;;.'I. === .9 ......-.c- - ci:' ":.?A"::::::='- .J~J,.' ~~...~~,~\~ '*~I'f TEt\:l..1ftt- -<..ar<tJf)lJ" CITY OF CLEARWATER PlANNING DEPARTMENT POST OFFICE Box 4748, CLEARWATER, FLORlDA 33758-4748 MUNICIPAL SERVlCES BUllD!NG, 100 SOUTH MYRUE AVENUF, CLEARWATER, FLORIDA 33756 TELEPHONE: (J27) 562-4567 FAX (727) 562-4576 loNG RANGE PlANNING DEVELOPMENT REVIEW May 20, 2003 Gateway NeIghboTS Ms Pat Vaughn 1326 PIerce St , Apt #2 Clearwater, FL 33756 Dear Ms Vaughn The CIty of Clearwater received a grant from the Flonda Bureau of Histone Preservation to assIst m the preparatIOn of new DesIgn Gmdelmes for the expanded Downtown area. Land DesIgn InnovatIOns, Inc of Wmter Park has been hued to prepare these GUIdelInes, which WIll be mcorporated mto the Downtown Plan update Please mark your calendar for the Downtown Design Gmdelmes kIck-off meetmg whIch IS scheduled for Wednesday, May 28th from 5 30 pm - 700 pm at the Harhorvlew Center, Meetmg Room 1 The Mam Street Committees, Downtown Development Board, downtown property owners and neighborhood assoclatlQns are mVIted to participate m thIs meetmg Please mark your calendar for two addItlOnal publIc mput meetmgs on the deSIgn gmdehnes that have been scheduled for June 25th and July 30th Both of these meetmgs wIll take place at 5 30 P m at the HarborvIew Center Please contact me If you have any questIOns or comments about thiS project or the Downtown Plan update I look forward to seemg you on May 28th I Smcerely, ~ ~ ' , fi Long Range Plannmg Manager Planmng Department CIty of Clearwater ~~ :, \Plannmg Deparll11enMOWNTOWN PUtN UPDATE\Publn Meellllgi>\NelgllborllOod k.loC DDG NO/I(es/or 05280.NJ5280J DDG Par Vaughl! dOt BRIAN) AUNGST, MAYOR-COMMISSIONER ED HART, VICE [l.UYOR COMMISSIONER WHITNEY GRAY, COMMiSSIONER HOYf HAMilTON, COMMI~SJO"r.R * BILL)Ol'lSON, COMMISSIONeR "EQUAl [MPLOYMrNT AND AHIRMATlVE ACTION EMPLOYrR" , ,1,f"'-Q-io .t~WOI r/ftp., ....~ ~,,~..m-,"~~.rx~ ~,,~. j ~6~~'" ~;-:;* \ I t ~... ""~IIi!""'h .~- ,'i_~- -~-~ ,....... = -iii ..Cr.;" ===- Q.. .P:-~ ~.. ~?A...... - ",'~""'~\ -":'-If.~"II"'\\}'l ............,)1TE~" fl.. <I~." CITY OF CLEARWATER loNG RANGE PlANNING DFVEIOPM.ENT fu'VIEW PLANNING DEPARTMENT POST OFFICE Box 4748, CLFARWATER, FLORIDA 33758-4748 MUNI([PAL SFRVICES BUIlDING, 100 Soum MYR1l.E AVENUE, CLEARWATER, FLORIDA 33756 TELEPHONE (127) 562-4567 FAX (727) 562-4576 May 20, 2003 31310590 Dear Downtown Property Owners The CIty of Clearwater received a grant from the Flonda Bureau of HIstonc Preservation to aSSIst In the preparatIOn of new Design GUidelines for the expanded Downtown area Land Design InnovatIOns, Inc of Winter Park has been hired to prepare these GUidelines, which will be Incorporated mto the Downtown Plan update Please mark your calendar for the Downtown Design GUidelines kick-off meetmg WhICh IS scheduled for Wednesday, May 28th from 530 pm - 700 pm at the Harborvlew Center, Meetmg Room 1 The Mam Street Committees, Downtown Development Board, downtown property owners and neIghborhood associatIOns are mVIted to partICipate m thiS meetmg Please mark your calendar for two additIOnal public mput meetmgs on the deSIgn gUidelInes that have been scheduled for June 25th and July 30th Both of these meetmgs will take place at 5 30 pm at the Harborvlew Center Please contact me If you have any questIOns or comments about thiS project or the Downtown Plan update I look forward to seemg you on May 28th 1 fllrE ..fi;L.t6 - ~o~;~~ Long Range Planmng Mdnager Planmng Department CIty of Clearwater BRIAN J AU/'.GST, MAYOR-COMMISSIONER ~ \Planmng DJtI~hMgrNS\~!jM#'6WN=~~WP"lM-TE\Publlc MeelmgNJwnrwn Prop ~tlliWIl!i6&>>"oQw.w~~i}j'\052803 DDG teller 10 #9P1r1j1MlJiffi'ld&o\IMI~~IOJ\.ER * BIll Jot%OJ\., COM\IISSIONER "EQUAL E\IPI OVl\lrNT M'D AFFIRMATIVE ACTION EMPI OYLR" CITY OF CLEARWATER PLANNING DEPARTMENT POST OFFICE Box 4748, CLEARWATER, FWRIDA 33758-4748 MUNICIPAL ShRVICES BUILDING, 100 SOUTH MYRTI.E AVENUE, CUARWATER, FWRlDA 33756 TFLEPHONE (727) 562-4567 FAX (J27) 562-4576 loNG RANGE PIANNING DEVlloPMEN'J REviFW May 20, 2003 Old Clearwater Bay Neighborhood ASSOCiatIOn Mr Rowland MIlam, President 1844 VenetIan POInt Dove Clearwater, FL 33755 OBSOLETE Dear Mr MIlam. The City of Clearwater receIved a grant from the Flonda Bureau of HIstonc PreservatIOn to aSsIst m the preparatIOn of new DesIgn GUldelmes for the expanded Downtown area Land DesIgn InnovatIOns, Inc of Wmter Park has been hired to prepare these GUIdelInes, whIch wlll be mcorporated mto the Downtown Plan update Please mark your calendar for the Downtown DesIgn GUIdelInes kIck-off meetIng which IS scheduled for Wednesday, May 28th from 5 30 pm - 700 P ill at the Harborvlew Center, MeetIng Room 1 The Matn Street Committees, Downtown Development Board, downtown property owners and neighborhood aSSOCiatIOns are Invited to partICipate In thIS meetIng Please mark your calenddr for two additIonal public mput meetIngs on the deSIgn gUIdelines that have been scheduled for June 25th and July 30th Both of these meetIngs will take place at 5 30 p m at the HarborvIew Center Please contact me If you have any questIOns or comments about thiS project or the Downtown Plan update I look forward to seeIng you on May 28th' Smcerely, ~L, ~ ~yton ;r" - ~ Long Range Planmng Manager Plannmg Department City of Clearwater lrD~E BRIAN] AUNGST, !vtAYOR-COMMISSJONFR S V'lallllmg &9Ji1b1!JI'lIVl5i!iI~~~>>'G1"~ TElPflblU" Meellllgo WelghborlwviflA!lJJil:.'Y6iJ:t)'Wbffrt!.r-Wf:JmD 1105280 ~ DDG Rvwlall!i\\Wlaij\~'JON, COMMISSlONER * BU.l]ONSON, COMMI';SJONER "EQUAl. EMPLOYMFNT AND AH IRMA TIVF Ac J ION EMPLOYER" , 1-aJfJIJTT~ ,,~~\M. OF r;;;it~ ~~~ ~,"~~~A~ ~t:::~~rl rfp;."" ,~<:J:Z'\ I, ~ ~ ~ ,I1IC":i ~ - <IC~ ~n-::~ ~ ~~ ~f1't:~ - ~ -~, ~ ~~/f~;#~~~ '#~.al~~l~' CITY OF CLEARWATER PLANNING DEPARTMENT POST OFFICE Box 4748, CLEARWATER, FWRlOA 33758-4748 MUNICIPAL SERVICES BUilDING, 100 SOUTH MYRTIE AVENUE, CLEARWATER, FLORIDA 33756 TFLEPHONE (J27) 562-4567 FAX (J27) 562-4576 LoNG RAJ'IGE PlANNING DEVELOPMENT REvIEW May 20, 2003 Pierce 100 Condorrumum AssociatIOn Ms Terry Turner 100 Pierce Street #710 Clearwater, FL 33756 OBSOLETE Dear Ms Turner The City of Clearwater received a grant from the Flonda Bureau of H:tstonc PreservatIon to assIst m the preparatIOn of new DeSign GUIdelInes for the expanded Downtown area Land DeSign InnovatIOns, Jnc of Wmter Park has been hired to prepare these GUldelmes, WhICh wIll be mcorporated mto the Downtown Plan update Please mark your calendar for the Downtown DesIgn GUldelmes k1Ck-off meetmg WhICh IS scheduled for Wednesday, May 28th from 5 30 pm - 700 pm at the Harborvlew Center, MeetIng Room 1 The Mam Street CommIttees, Downtown Development Board, downtown property owners and neighborhood assoctatIons are mVIted to partICipate In thIS meetmg Please mark your calendar for two addItIOnal publIc mput meetmgs on the deSIgn gUidelInes that have been scheduled for June 25th and July 30th Both of these meetmgs will take place at 530 P m at the Harborvlew Center Please contact me If you have any questIons or comments about thiS project or the Downtown Plan update I look forward to seemg you on May 28thl Smcerely, ~~It~~ Long Range Planmng Manager Plannmg Department City of Clearwater ~ ----- BRlANj AUNGST, MAYOR COMMIS~IONEk S \Plamu1l8 &PaJ:Hmln\lJ~N<f-)l~W~A I Nubile Meetmg:, WelghborhooJYJ.~qb?!E})fjI!tXrJij'fJ~IfYl'8fJ.NJ52803 DDG 1erry T~~\ILION, COMMISSIONt.R * BIll JONSON, COMMISSIONER "EQUAL EMPLOYMrNT M'D M fl RMA TIVE ACTION tMPIO'ffR" ~11~1~1f~-#-..... v. ~F 'lit. '-'" ~~ ~....~.~~~ "l':.,' I ~""'..l-'" ~~~~> I, 1. ~~ lie:":) ~- f\ - c::c ~ ~'r-::~::::=. r Q~ ~\~~ 9iJ' ~~~~Q~a~~~~ '!t~Jf~~~ CITY OF CLEARWATER PlANNING DEPARTMENT POST OFFlCF Box 4748, CLEARWATER, FLORIDA 33758-4748 MUNICIPAL SERVICES BUIlDING, 100 SmITH MYRUE AVENUE, CLEARWATER, FLORIDA 33756 TELEPHONE (727) 562-4567 FAX (727) 562.4576 loNG RANGE PlANNING DEVELOPMF~T REVIEW May 20, 2003 Gateway Neighbors Ms Pat Vaughn 1326 PIerce St , Apt #2 Clearwater, FL 33756 OBSOLETE Dear Ms Vaughn The C1ty of Clearwater receIved a grant from the Flonda Bureau of Hlstonc PreservatIon to aSSIst m the preparatIOn of new DeSIgn GUldehnes for the expanded Downtown area Land Design InnovatIOns, Inc of Wmter Park has been hired to prepare these GUldelmes, which will be mcorporated mto the Downtown Plan update Please mark your calendar for the Downtown Design GUidelInes kIck-off meetmg which IS scheduled for Wednesday, May 28th from 5 30 pm - 700 pm at the Harborvlew Center, Meetmg Room 1 The Mam Street COffiIlllttees, Downtown Development Board, downtown property owners and neIghborhood aSSOCIatIOns are mVlted to partIcipate m thiS meetmg Please mark your calendar for two additIOnal public mput meetmgs on the design gUidelines that have been scheduled for June 25th and July 30th Both of these meetmgs wIll take place at 5 30 P m at the Harborvlew Center Please contact me If you have any questIOns or comments about thiS project or the Downtown Plan update I look forward to seemg you on May 28th' ~~ p.L~ Gma Clayton Long Range Plannmg Manager Planmng Department CIty of Clearwater ~ -----= BRIAN J AUNGST, MAYOR COMMISSIONER S \Plan/lmg rk}tJ:hmTn\i>\J~N<jl>'zIJlf~A TNublle MeetlngsWelghborllOoJ.'5\~I.!IJtIIo)')9Y.X!(1fll?,?}'j&~1m1Y83\052803 DDG Pat Vaug)@Y,1,kJAMJLTON, COMMISSJONFR * BIIJ JONSON, COMMISSIONFR "FQUAL EMPI OY\1EN I A..'1D AFFIRIMTIVE ACI ION EMPLOYfR" ) mST .CAL RESOURCES GRANTS-IN-All 5cW 'PLICATION . 1) PROJECT TITLE Downtown Clearv.oater DeSllnI GUldeluJ~s and Arch1Ve of Histone Photol!raohs 2) APPLICM'T CJtv of Clean vater and the Clearv.oater Mam Street Jomt Venture 3) AMOUNT REQUESTED, S 20 000 00 MATCHlLOCAL COST SHARE AlVIOUNT $ 21.789 41 ~ ~ fiLe rc)v b 4) PROJECT TYPE (CHECK ONE PLEASE) _SPECIAL CATEGORY, _ACQUISITION & DEVELOPMENT, ---.2L..-SURVEY & PLANNING, _COMMUNITY EDUCATION, _MAIN STREET, _NON-MATCHING, _MUSEUM GENERAL OPERATING SUPPORT, _MUSEUM EXHIBIT _CLG, MARKER 5) TYPE OF APPLICANT _NON-PROFIT ORGANlZA TION, _GOVERNMENTAL AGENCY, _ FOR-PROFIT ORGANIZA TfON 6) In the space provIded belo\\, briefly describe the project and the property or propertIes for whIch fundmg IS requested do not attach addItional sheets Prepare and establish a set of Design GUldelmes and an Archive ofHlstonc Photogmpl!~.Jor the City of Clearwater Do\'mtown Redevelopment Area that will aSSist city officials, city staff and bus mess owners 10 the redevelopment of downtown Crbe DeSign GUldehnes will provide deSign standards for the appropnate renovatIOn of bU1ldmgs 10 the hlli9nc downtown, as well as for new constructIOn and redevelopment m the surroundmg areau The Mam Street DeSIgn Comm1!tee and the "Our Downtown' plan has an ImplementatlOn bluepnnt that supports deSign standards that encourage senslllvlty to eXlstmg structures as well as standards for renovatmg and rehablhtatmg properlles by restormg and/or mamtammg the hlstonc character of the downtown The DeSign GUIdelines wd] bUild upon past studies that have been completed m the downtown that Idenllfied the archltectural history of the area The Archive of Histone Photographs of Downtown Clearwater WIll proVide histOrIC photographs and documentation of bUlldmgs WithIn the Downtown Redevelopment Dlstnct The ArchIve WII! Ill1t1ally start With bUlldmgs that were surveyed m the Clearwater Hlstonc PreservatIOn Survey and Plannmg PrOlect The Clearwater Central Busmess DISlriCt and The Old Clearwater 8av Neighborhood Grant Number F9702 The City Will house the Archive and make It avaIlab]e to the publJc The mformatIon contamed In the Archive WI]] proVIde valuable information m derermmmg whether a property IS eligIble for lIstIng on the NatIOnal Register It WI]] also prOVide a basiS for rehabIlltatIOn work wIthm the Dov,'l1town Clearwater Redevelopment Area It IS be]leved that property and bUSiness owners WIll be more receptlvlO..!2.!ehabrJltatlOn projects when they can see actual photographs of how thClr propertIes Will look before an~~llas startecJTheArchIVe-v,;iIT have a positive-ImpacT 6ii- downtown redevelopment and can be usedlO garner s'uppOi1~foraownfown redevelopment that IS senSitIVe to the corrunUnIty's hIStory At present, there are three (3) properties wIthm the downtown area that are listed on the NatIOna] Register Past studies have Idenllfied numerous other bUlldmgs wIthm the downtown that are ehglble or potentially eligible for lIstmg on the RegIster One ovemdmg goal for the City of Clearwater IS to protect the hlstonc resources by either IIstmg the mdIvldual propertIes andlor determmmg the necessary steps to estabhsh a dOwntO'rVIl hIstonc dlstnct These DeSign GUldelmes Will proVIde the framework to ensure compallble mfill, as well as gmdanee to restore the hlstonc buddmgs to their histone character The ArchIve of Histone Photographs WI]] asSiSt m the rehabilitatIOn to standards that Wll! budd upon historically conect deSign and bmldmg stan~t.JlJzmg the Secretary of Intenors S.!..andards for Rehabll1tatIOll NA 7) PrOVide a 3x5 photograph of the prinCipal vIew of the property ~\}\\)~ a tl\Jt'll~) ~ ~1 ~Ne\G~~R P c~RJG~1Ir"- .:::." -- - -- -- '. C;l ('\j c::> -- -- -<, -... =.., .:t-", f€ C,,) -- ::::;. -. --' ---~ '"") c::: ..:..'.) ~~.::ti r-, _'7l>'-t r-:: ~ - 2:,. '"'1 '-^ C::: ::= !;!":::) rri "'::'"'1)C) -'- ...;;:,. --- -- C:l 7:': Flonda Department GfState DIVISion of Hlsloncal Resources Form HR3E21 0695 (Effecllve July] 996) HISTORICAL RESOURCES GRANTS-IN.A_ r\PPLlCA TION PAGE 2 8) PROJECT INFORMATION STREET ADDRESS NA- Downtown Clearwater mc1udme: the Mam Street Pro~ram area COUNTY Vl1BERE PROJECT IS LOCATED COMMUNITY POPULATION 108.780 Pmellas County COUNTY POPULATION 921.482 9) APPLICA.l~T IN'FORMATION: QRGANIZA TI ON NAME CIty of Clearwater ADDRESS 112 South Osceola Avenue CITY Clearvvater STATE Flonda ZIP 33756 APPLICANT'S FEDERAL El\.1PLOYER IDENTIFICATION NO 59 - 600289 SAMAS NO (STATE AGENCIES ONLY)______ - ______ - ________ ~ __ 00100000 CONTACT PERSON Cvndl Hardm Tarapam DAYTIME TELEPHONE NO (727) 562-4547 EXT FAX l\TUMBER (727) 562-4576 10) State House Of Representatives Dlstnct Number And Name Of RepresentatIve For Project LocatIOn DISTRICT NUMBER(S) -3L REPRESENT A TIVE Larry Crow State Senate Dlstnct Number And State Senator For The Project Location DISTRICT NillvlBER(S) 22 SENATOR Don Sullivan CongressIOnal Dlstnct Number And Name OfU S CongresslOndl RepresentatIve for The Project LocatIOn DISTRICT NUMBER(S) 9 CONGRESSMAN Mike Blhrak1s II) APPLICANT'S GRANT HISTORY, Has the applicant receIVed prevIous grant assistance from the Department of State? If yes, specify the year, the project name, the DIVISIOn whICh awarded the grant and the amount oflhe award YEAR DIVISION PROJECT NAME A WARD 1997 Hlstoncal Resources Clearwater Downtown & Old Clearwater Bay Neighborhood Survey & Planning Grant $15,000 12) INDICATE EA.CH TYPE OF HISTORICAL DESIGNATION CURRENTLY HELD BY TIlE PROJECT SITE ~ Indlv]duaJ NatIOnal Register Listing, _ NatIOnal RegIster District - Contrlbutmg Sile, _lndlVldual Local Deslgnatlon, _ Local DISlnct DeslgnatlOn - Contrlbutmg SIte, _ None Of The Above 13) INDICATE TIlE LEVEL{S) OF LOCAL PROTECTION CURRENTLY AFFORDED THE SITE/AREA -2L- Local Ordinance ~ Local Ordinance DeSign Rev]ew Covenant _ Mamtenance Agreement _ Other (SpecIfy) PreservatIOn Or ConservatIOn Easement Protecl1 ve 14) PrOVIde a bnef exp lanatlOn of Immedmte threats to the site or area such as proposed demol ]110n, extensIVe structural damage, on-gomg site dlslurbance for archaeologIcal SItes, planned re-zonlng, etc The Immediate tbreatlo the Clty of Clear.\'ater IS the mappropnate redevelopment of downtown that results In the loss of hlstonc structures and sense of place Current redevelopment pressure bas resulted In the constructIOn ofmappropnate bUlldmgs Wlthm the downtown area Addllionally, a proposed bndge re-allgnment Wlll result In the changmg of current trdffic flow circulatIOn Wllhout strong deSign gUldehnes and an archive of hIstone photographs on which to base those gUldellncs, thc downtown Will lose Its hlstoncally s]gnlficant structures and will not attract quahty redevelopment prOjects that are senSitIve to the hlstonc character of downtown HISTORICAL RESOURCES GRANTS-IN-A. APPLlCA TlON PAGE 3 15) Indicate the level(s) of Prolect ActlVltles completed to date Archltectura] _ Feaslblhty study, _SchematIcs, _ DesIgn Development, ConstructIOn documents, Other, ~ None PreservatIOn P]anmng l DesIgn Gmdehnes, _ PreservatIOn Ordmance, _ PreservatIOn Element, _Other _None Archaeo]oglca] Excavation _ Research Design, _ Excavallon, _AnalysIs, CuratlOn, ConservatIOn, _ Other, ----X.......... None Museum Exhibit _Research, _ SCript, _ArTIfact Se]ectlOn, _Design, _ FabricatIOn, _ Other, ~None ]f other, descn be ]6) PrOJect tlmehne on graph below mdlcate all the maJOr elements of/he prOlect and the amount of time reOUlred to comolete each Item (SpeC-nil Category Rrojedsl'0nly) , '-V' <:::z ~ ~ ---'>"": =.;J ~ t,j, t'~ MONTH , I, 2' 3,( 1 At' , ys~' \ :6, 7 'P;48~~,,;:"\9~, ',I'On' la~i<r~~l:~13'r:j:.~4~J'5~r(j~t7,~1'8&;: It9.~19s:>$fll~",\u~"'i,f ACTIVITY A DeSign GUlde]mes XXXXXXXXXXXXXX B Archlvmg ofHlstonc Photographs XXXXX C D E F G H 17) Descnbe the malar elements of the project and mdlcate the entities (I e Consult~nt, Jll-house, volunteers) responsible for each element Wntmg of Deslgn GU1dehnes Consultant, m-house Research of Hlstonca] Photographs Consultant, m-house Lmllted Fle]d Research Consultant, m-house Pubhc WorkshopsfEducatlOn Consultant, m-house Rev]ew and AdoptIOn by Local Government Consultant, m-house 18) VI'hatlS the anllclpated annual Cost Of Mam tenance of the Histone Property, Archaeo]oglcal SIte, or Museum Exhl bl! upon completIOn of the project, and what ]S the source ofthe fundmg? NA 19) ProVIde a bnef descnptlOn of the EducatIOnal Benefits thiS project WIll have on the local commumty and the state Please enter the current or anticipated annual VISitatIOn lD space prOVided below PrOject WII! educate the pubhc about the hlstonc bUI]dmgs located wltll1n downtown Cleanvater by Il1ustratmg what constitutes a hlstonc bUl]dmg and methods to rehabdltate bUl]dmgs through deSign gUldelmes and how bUl]dmgs Wlll look through high quahty hlstoneal photographs Recorded hIstone b\JJldmgs will be preserved for future generations to enjOY and fully appreciate the hIstory and evo]utlOn of the downtown and the Importance the area had m the overall development of the CIty of Clearwater HISTORICAL RESOURCES GRANTS-IN-A_ -\PPL/CA TION PAGE 4 Currently the downtown IS home for many cIty-sponsored events such as parades, festIvals and open-air concerts It IS anticIpated through redevelopment efforts that the downtown will encourage year round activIties wIth the establIshment of more full service businesses and attracting year round resIdents to the area Annual VIsItatIOn 150,000 persons 20) ProvIde a bnef explanauon Indicating the direct Impact of thIS project on mInOrItIes and the disabled Include any alteratIOns to the sIte that will make the site more accessIble to the publIc SignIficant contnbutlOns by all cltJzens of the communIty are Idenufied and bUIlt upon wlthm the downtown area As more bUildings are renovated, more tax mOnIes can be reinvested mto the area for qualIty ofhfe Improvements that benefit everyone wlthm the downtown As the downtown area mcludes areas ofmmonty concentrations, the qualIty of lIfe Improvements will directly Impact the mlnontles wlthm the downtown One ImmedIate Impact WIll be that mmonty bUSInesses Will have the opportunIty to bId for renovatIOn jobs WIthIn the do\'mtown and thus creatIng an employment opportUnIty The DeSign GUidelines WIll mclude references to the "ADA Amencan's WIth DlsabllIues Act", to ensure that acceSSIbIlIty Issues are addressed WIthIn the downtown 21) PrOVide a bnef explanatIOn of the DIrect Economic Impact thIS project wll] have on the surroundmg communIty Include any informatIOn regardmg number of jobs It will prOVIde, If known Numerous dIrect economic Impacts are expected from thIS project InltJally, property and busmess owncrs Will hIre contractors for bulldmg rehabilItation projects As more and more bUSinesses Improve bUIldings, the CIty expects to Increase both tOUrISt and reSidential lIfe Within the downtown, whIch will result m more retail salcs for bUSiness owners With the mcrease m busmess, buIldmg tax assessments, tax mcrement financmg (TIF) dollars WIthin the CommunIty Redevelopment Area (CRA) Will also nse and prOVide the City With more money to remvest mto the downtown for public projects to continue the rejuvenatIOn of downtown 22) FOR ALL ACQUISITION & DEVELOPMENT/SPECIAL CATEGORY PROJECTS' PrOVIde The Dates Of Ongmal ConstructIOn And The FlOrIda Master Site File Number All MaJOr Alterations (Attach copy of the Site File Form as Attachment M) Ongma] Use Current Use Proposed Use PrOVIde a bnef statement of SignIficance for the property/sIte NA For ACQUISItion projects, proVIde the Full Purchase Amount $ and the acreage of the property to be acqUired The maxImum grant share for an acquISItion project shall not exceed 50% of the value of the property as deterDllned by the appraisal, the average of two appraisals, If twO" ere obtamed, or the average of the closest two appraisals, If more than two were obtamed, or 50% of the purchase amount, whichever IS less 23) FOR ALL SURVEY & PLANNING GRANTS: For Surveys, indicate the types ofhlstoncal resources to be surveyed LIST Al\ry PREVIOUS SURVEYS IN THE PROPOSED AREA The Clearwater Central Busmess and the Old Clearwater Bav NeIghborhood Grant number F9702 IndIcate the antiCIpated Number of Ne" Sites to be recorded and the Acrea!!:e to be covered m the survey area , the antiCipated Number of FlOrIda Site File Form Updates HISTORICAL RESOURCES GRANTS-IN-A...:. APPLICATION PAGE 5 For NatIOnal RegIster NommatlOns, mdlcate the number of antICIpated IndivIdual NommatlOns, WIll a multIple property cover nommatlOn be produced? _ yes, _ no DIstrict NommatlOns, 24) FOR ALL COMMU.NITY EDUCATION PROJECTS: For Audio-VIsual Productions, Books, Pamphlets. Walkml!' Tour Brochures, etc, Explam how the product WIll be Marketed and/or Dlstnbuted NA How many mrnutes/pages IS the product? How many copies of the product will be produced? If the pnnted/medlll matenals are proposed for dlstnbutlOn, wIll there be a per Item chargc? _ yes _ no If yes, provIde the estImated charge For EducatIonal Materials, IS the local school system act1vely Involved m your project? _ yes _ no If yes, descnbe theIr partlclpal10n to date and antIcipated partlclpatlon rn thIS prOject Do you rntend to Integrate your prOject Into the Flonda Hentage EducatIOn Program? _ yes _ no For Hlstonc Markers, mclude Form No, HR3E171294 from the Bureau of Hlstorlc PreservatIOn as Attachment L 25) FOR ALL MUSEUM EXHIBITS PROJECTS (IncludiDl! Special Cate!;wrv Museum Proiects): Explam the HIstorical Theme for the Museum Elhlblt and why It IS lmportant to FIonda hIstory NA What IS the square footage of the museum exhIbIt? HISTORICAL RESOURCES GRANTS-lN-A._ APPUCA TION 26) FOR ALL HISTORICAL MUSEUM GENERAL OPERATING SUPPORT PROJECTS Descnbe the museum's management structure and governmg authonty PAGE 6 NA 27) Descnbe the museum's collectIOns, collectlOns management practices, exhibits, and educatIOnal programs NA 28) DesCribe the physical faCility, mcludmg square footage of exhIbit, storage, collectIOns, and adnumstratlve spaces NA 29) Estimate the percentage of the museum's budget allocated to Flonda history % Has the museum been open to the pu bI Ie for at least 180 days per year for each of the 2 years pnor to the apphcatlOn date? Yes _No How many persons VISIted the museum m the last 2 fiscal years? 19_, persons 19---, persons General Operatmg Expenses Excess (DeficIt) of Revenue Over E:.-penses $ FY $ FY $ FY $ FY s FY $ FY HISTORICAL RESOURCES GRANTS-IN-p "' APPLlCA T10N PAGE 7 30) ,PROJECT BUDGET GRANT MATCHING BUDGET ITEMS FUNDS FUNDS/LOCAL COST SHARE SUB-TOTAL DeSlf!n Gwdelmes $ 15.00000 $ $15.000 GRA Funds $ $5.00000 $5,000 00 Cltv Slaff (SenIOr Level PositIOns) $ $3.863 96 $ 3,863 96 Plannmg Director Planmng Manager Semor Planner EconomIC Development Programs Manager (Mam St Coordmator) $ $ S Histone Photof!raohs Research $ 5.000 00 S $ 5.00000 eRA Funds $ $5.00000 $5,00000 G/lv Slaff (Senior Level Positions) $ $3.209 35 $3.20935 Plannmg Director Plarmmg Manager Semor Planner Economic Development Programs Manager (Mam St Coordmator) $ $ S Public WorkshofJs!Educatlon (4-6 mtgs) S S S G/lv Staff (SenIOr Level PositIOns) $ $2.26450 $2,264 50 Plannmg Director Plannmg Manager Semor Planner Economic Development Programs Manager (Mam St Coordmator) $ $ $ Publtc Heannf!s $ $ $ Cltv Slaff(SenlOr Level PoslllOn~) $ S I .4 79 10 $1,479 10 Plannmg Director Plannmg Manager Semor Planner Economic Development Programs Manager (Mal!] 5t Coordmator) $ S $ Limited FreId Research $ $ $ Cltv Slaff (SenIOr Level Pos/llOns) $ $972 50 $972 50 Plannmg Director Planmng Manager Semor Planner EconomiC Development Programs Manager (Mam St Coordmator) TOTALS $20.000,00 $21,789.41 $41 ,78941 HISTOR1CAL RESOURCES GRANTS-IN-!,........ APPLICATION PAGE 8 3]) Matchmg and Local Cost Share Funds LIst the sources and amounts of confirmed matchmg funds (For ltems mvolvmg personnel, mdlcate the number of hours to be spent on project actlvllles wIth theIr perlhour value and the project actIvItIes to be performed) For matchmg grant proJects, funds must not be expended before executlOn ofa Grant Award Agreement For Special Category grant prOjects, clearly mdlcate 1) the resources contnbuted to the project dunng the precedmg five (5) year penod and 2) the resources available for the prOject durmg the penod for whIch fundmg IS requested CIty of Clearwater CRA Program CIty Staff (P]annmg Department and Econormc Deve]opment Team) SenIor Level PlannIng and EconomIC Development PosITIons Planning DIrector Plannmg Manager Semor Planner EconomIc Development Programs Manager DesIgn GUldelme Development P]annmg DIrector Planmng Manager Senior Planner Econormc Development Programs Manager Llmlled FIeld Research Plannmg DIrector Plannmg Manager SenIor Planner Hlstoncal Photographs Research Plannmg DIrector Planning Manager Semor Planner EconomIC Development Programs Manager Pub]IC Workshops/Educatlon Meetmgs Plannmg Director Plannmg Manager SenIor Planner EconolTllc Development Programs Manager PublIc Heanng Approval Process Plannmg DIrector Planmng Manager Semor Planner EconOffilC Deve]opment Program Manager $] 0,000 00 $11,78941 20hrs @40 03"" $80006 40hrs @ 26 79 == $] ,07] 60 60hrs @ 2] 28 == $],27680 30hrs @ 23 85 = $715 50 5hrs @ 40 03 = $200 ] 5 5hrs @ 2679 = 513395 30hrs @21 28 == $638 40 15hrs @ 40 03 = $600 45 30hrs @26 79 = $803 70 40hrs @ 2] 28 == S85! 20 40 hrs@ 23 85 = $95400 ] 5hrs @ 40 03 = 5600 45 20hrs @ 2679 == $535 80 25hrs @ 21 28 == $532 00 25hrs @ 23 85 = $596 25 10hrs @ 40 03 = $400 30 15hrs @ 2679 = 5401 85 15hrs @ 21 28 = $31920 ] 5hrs @ 23 85 = $357 75 Total Match $21,78941 ~ HISTORICAL RESOURCES GRANTS-lN-, APPLlCA TrON PAGE 10 CERtIFICATIONS 32) Applicant certIfication: TIllS certIfication must be sIgned by the duly authonzed representatlve of the applicant orgamzatlOn or agency before the applIcatIOn wIll be considered for fundmg assIstance I certIfy that the mformatlOn contamed m thIs apphcatlOn IS true and correct to the best of my lrnowledge, and that I am the duly authonzed representatIve of the applIcant Name (type or pnnt) WIlham B Home II Title City Manager Date ;/30/0 ( / I 33) Owner concurrence: If the applicant does not own the property, the owner ofrecord must SIgn the followmg statement mdIcatmg concurrence WIth the proposed prOJ ect and thIS apphcatlon for grant aSSIstance Ag""'y ~:OfCl'>UWale< Slgnatur ...- - ~.. """'-1.-~~ r I, the underSigned, am the owner of the property Identified under Item 8) PrOlect lnformatlOn on Page Two of thIS app\Jcahon and hereby acknowledge my support for and full concurrence With thts apphcatlOll Name (prmt or type) SIgnature Date Address City State Zip Daytune telephone FAX Number 34) Agreement to Execute Restrictive Covenant (SPECIAL CATEGORY & ACQUISITION PROJECTS ONLY): For projects mvolvmg hIstone propertIes and those mvolvmg archaeologIcal SItes whIch WIll be mamtamed subsequent to the completIon of the project, the owner, long-term lessee or other responsIble party must SIgn the followmg statement mdlcatmg agreement to execute a 10 year restnctIve covenant to run WIth the property deed, should a grant award be made I, the underSigned, am the duly authonzed representahve of the _ owner, _long-term lessee, or _ other orgarnzahon or agency havrng responslbllrty for mamtenance of the property Identified under Item 8) PrO/eel Informatton on Page Two of this apphcatlOn subsequent to complehon of the project for whtch fundrng 1S requested I hereby rndIcate agreement to execute a restnCtlve covenant through whtch the orgamzatlOn or agency I represent wlil comrmt to mamtenance of the referenced property rn accordance With good preservatlOn practIce and the applIcable standards and gmdelrnes of the Secretary of the Intenor for a penod of ten years I further agree that the orgaruzatIon or agency Will not make any modIficatIOns to the property (other than rouhne repaIrs and marntenance) WIthout review of the plans and speCIfications by the Bureau of HIstone PreservatIOn and that every effort WIll be made to deSIgn any modificatIOns rn a manner consIstent WIth the apphcable standards and gUldelll1es of the Secretary of the Intenor Name (pnnt or type) Title SIgnature Date Address CIty State ZIp DaytIme telephone FAX Number H1STORJCAL RESOURCES GRANTS-IN-, .J APPLlCATION PAGE JI ATTACHMENT CHECKLIST 35) The folhwmg supportmg documents are attached to thIs apphcanon X Attachment A: ClVlI Rights Assurance ofComphance form (One ongmal and thIrteen copies) (ALL PROJECTS) X Attachment B: Documentahon of Confirmed Match or Local Cost Share (One ongmal and flmteen copIes) (ALL PROJECTS) X Attachment C' Letters of Support, Endorsement, or ResolutIons (One ongmal and tlurteen copIes) (ALL PROJECTS) X Attachment D: Photographs descnbmg the eXlstmg condihon of the property or site (One setof photograpmc pnnts and 13 xerox copIes), and One 35 rnm color shde of the property (ALL PROJECTS) Attachment E: If completed, archttectural project schemahcs or construchon documents (ONE SET ONLY) (ACQUISITION AND DEVELOPMENT and SPECIAL CATEGORY PROJECTS) Attachment F: If completed, museum exlublhon deSigns WIth appropnate sketches (One ongmal and tlllrteen copies) (MUSEUM EXHIBIT PROJECTS ONLY) Attachment G' Letters of comnutment from partIclpahng mstItutlOns for travelmg exhibIts (One ongmal and thIrteen copIes) (MUSEUM EXHIBIT PROJECTS ONLY) Attachment H. Samples of reVIews, programs, and brochures of the museum (One ongmal and thirteen copies) (MUSEUM EXHIBIT and MUSEUM GENERAL OPERATlNG SUPPORT PROJECTS ONLY) Attachment 1. For Museum General Operatmg Support an mdependent finanClal reVIew or audIt for the prevIOUS fiscal year, Ifavallable, or a detailed breakdown of the operahng budget ofmcome and expenses for the prevIOUS fiscal year (MUSEUM GENERAL OPERATING SUPPORT ONLY Fourteen copIes) Attachment J: For non-profit orgaDlzatlOns only: proof of non-profit status (Fourteen copIes) (ALL PROJECTS) Attachment K: For AcqUISItIOn projects only: an mdependent appraIsal (two appraIsals are required If the value of the first appraisal exceeds $500,000), an ownershlP and encumbrance search, and an executed optIOn or purchase agreement Attachment L: For htstonc marker prOjects only Flonda Histone Marker ApplicatIOn Form No HR3El71294 (Follrteen copIes) Attachment M, Copy ofFlonda Master SIte File Form (Fourteen copies) (ACQUISITION AND DEVELOPMENT and SPECIAL CATEGORY PROJECTS) HISTORlCAL RESOURCES GRANTS-IN-~ ~ APPUCA nON PAGE 12 ATTACHIvIENT A US DEPARTMENT OF THE IJ\l'fERlOR NATIONAL PARK SERVICE CIVIL RJGHTS ASSURANCE OF COMPLIANCE City of Clearwater (heremafter called "Applicant-ReCIpient") hereby agrees that It WIll comply WIth Title VI of the Cml Rights Act of 1964 (P L 88-352) and all reqUirements 1Illposed by or pursuant to the Department of the Intenor RegulatIOns (43 CFR 17) Issued pursuant to that htle, to the end that, ill accordance Wlth Title VI of the Act and the RegulatIOns, no person m the Umted States shall, on the grounds of race, color, or natlOnal ongm be excluded from partlclpatlOn m, be demed the benefits of, or be othe1Wl.se subjected to dlscrmunatlOn lUlder any program or actIvIty for w!uch the Applicant-RecIpIent receives financial aSSlstance from the Flonda Department of State and hereby gives assurance that It WIll unmedJately take any measures to effectuate tills agreement The Applicant-ReCIpient also agrees to comply WIth SecTIon 504 of the RehablhtatlOn Act of 1973 and the Age Dlscnmmahon Act of 1975 and all requlTements Imposed by or pursuant to the Department of the Intenor RegulaTIons (43 CFR 17) Issued pursuant to these tltles, to the end that, no person ill the Uruted States shall, on the grolUlds of dIsabilIty or age be excluded from partlclpatlOn ill, be demed the benefits of, or be othe1Wl.se subjected to dIscnmmahon lUlder any program or act:J.vlty for which the Applicant-RecIpient recelves financlal aSSistance from the Nahonal Park Service and hereby gIVes assurance that It will unmedlately take any measures 10 effectuate thIS agreement If any real property or structure thereon 1S proVIded or unproved With the aId of Federal fmanClal assistance extended to the Apphcant- Reclplent by the Flonda Department of State, tills assurance obhgates the Apphcant-RecIplent, or m the case of any transfer of such property, any transferee for the penod dunng wmch the real property or structure IS used for a purpose illvo1vmg the provISIon of silllllar servlces or benefits If any personal property lS so provided, thlS assurance obligates the Appbcant-Reclp1ent for the penod dunng wmch It retams ownersmp or possesslOn of the property In all other cases, thIS assurance obhgates the Apphcant-Reclplent for the penod dunng whIch the Federal financlal aSSIstance IS extended to It by the Flonda Department of State ThIS assurance 1S gIven m conslderatlOn of and for the purpose of obtammg any and all Federal grants, loans, contracts, property diSCOunts or other Federal fmanclal assistance extended after the date hereof to the Applicant-RecIpient by the bureau or office, mcludmg mstallment payments after such date on account of arrangements for'Federal financial assIstance which were approved before such date The Apphcant-ReclpIent recogruzes and agrees that such Federal fmanClal assistance Wlll be extended m rehance on the representatIOns and agreements made ill thiS assurance, and that the Umted States shall reserve the nght to seek JudiCia] enforcement of tills assurance ThiS assurance IS bmdmg on the Apphcant-ReClplent, ItS successors, transferees, and aSSlgnees, and the person or persons whose sIgnature appear below are authoTlzed to sIgn thIs assurance on behalf of the Apphcant-RecIplent 8/30/01 Dated City of Clearwater Apphcant-Reclplent B~~.JJ.-. "7I. (Presl ent, Chamnan of Board or Comparable authonzed Gfficml) 112 S Osceola Avenue Clearwater. Flonda 33756 APPLICANT-RECIPIENT'S NfAILING ADDRESS ..o~~ ~~\~~lo' rll~"'. ,,~{~.,li'fTL<r~J?>~ It,"':::;:l' I ~'"".",..... ,""~,' ,\ 1/ . ':. S;"' ~",........~. tl! .. .. ill_~' ,- " '_", ....... = ~... ...Cl === ~, ..1f'-_~ ~11i -~~--------=- -i ~-.~ ~~~~~~~~~ .~L~~ CITY OF CLEARWATER POST OFFICE Box 4748, CLEARWATER, FWRlDA 33758-4748 On' HALL, 112 SOUTH OSCEOLA AVE!'>UE, CLEARWATER, FLORIDA 33756 TELEPHONE (813) 562-4040 FAX (813) 562-4052 COMMUNln' REDEVELOPMENT AGENCY August 21, 2001 Dear Corruruttee Review Members This letter cert1fjes that the City of Clearwater Commuruty Redevelopment Agency has $10,000 m Its budget under ProfeSSIOnal Services for matchmg fund's requIrement for the Design GUidelInes and Photo Archlvmg Project grant applicatiOn If you have any questiOns, please call me at (727) 562-4058 Smcerely, })~~ Ralph Stone, AssIstant City Manager for Commumty and Economic Development (i) "EQUAL EMPWYME'IT A.'JD AFFIRMATIVE ACTION EMPLOYER" 1M -=-~---_... Main Street CLEARWATER August 29,2001 Flonda Department of State DIVISion ofHtstoncal Resources 500 S Bronough St Tallahassee, FL 32399-0250 Dear Grant ReVIewers, I am wnt.1Og on behalf of tlle Cleanvater MalO Street Jomt Venture to look favorably upon tlle City of Clearwater's DeSign Gmdelmes and Htstoncal Photograph Arc1uvmg Project apphcatlon for tlle Downtown Dlstnct The DeSign Conumttee strongly feels tllese gUIdehnes are needed so that new construction IS sensitive to the lustonc character of downtown There are a number of butldmgs wluch were "modernIzed" 10 tlle 60's We feel tllese gUIdellOes WIlJ encourage new bus mess owners to rehab the bmldlOgs to reflect Cleanvater's umque character We see tlus as a valuable unprovement to our downtown Thank you for consldenng Cleanvater's apphcatlon Smcerely, ~--=:>~~~ '- ~ Diane E SlUlth, MalO Street Coordmator DOWNTOWN DEVELOPMENT BOARD August 21,2001 Flonda Department of State DlVlSlon of HIstoncal Resources 500 S Bronough St Tallahassee, FL 32399-0250 Dear Grant RevIewers, I am wntmg on behalf of the Cleanvater Downtown Development Board to look favorably upon the City of Clearwater's DesIgn GUIdehnes and HIstoncal Photograph ArchIvmg Project applIcatIon for the Downtown DIStnct We are aware of what can happen when there are no desIgn gUldelmes m place We have a number ofbUlldmgs whIch were "modernIzed" m the 60's The Downtown Development Board supports gUldehnes that wIll encourage restonng a bUlldmg's vIsual character and that encourages new bUlldmgs to have a compatible desIgn to eXlstmg structures We see this as a valuable Improvement to our downtown Thank you for consldenng our apphcatIon Smcerely, Glenn Warren ChaIrman Ids POBox 1225 0 Clearwater, FL 33757 0 (727) 562-4044 , . 1130 ClEVELAND SlllEH ClEARWATER, fl 33755-4B41 wwwdearwaterflonda org 7271461-0011 FAX 72714.49-2889 Exeo:;uhve Commlllee Fronk Murphy Chairman of the Board Gory S Gray Cha,rman-Eled Glano CampbeJl Vice Chairman . BuSln..... John Connelly Vice Cha,rman . Membersh,p Holly Duncan Vice Chairman. Governmen/ol AFfolrs/Ecanafnlc DevaIopmenl Ed Droste- Vice Cha"man . Spec.al Events FmnclS Purvey Vice Chairman . T ou n.m Robert Kinney Vice Cha.rman .Areo CounCil. Raymond Ferraro Treasurer Ed Armstrong Immed'OIe Pas! Chairman Julius J !schou /.egol Counrel MIke Meldel P,.,wden!, CEO Board of 01 recitlrs les Agres Don Andnso Keilh Appen:reller J V Blockbum Steve Book Michael Ca~, Jal1lce Case Steve Chandler Thereso Crone Koren Dee Pot Duffy Ann Duncan DeuS Fredendu Judy GonlSln Arthal1la Godwu'1 Doug Gresko Jonathon Hall William Heller Darlene Kole Charlotte Korba Oliver Kugler Nancy Loehr Judy Mitchell Jim Myers Dovld Nadeau Barbara Pacheco Jeanie Renfrow Daryl Seaton DaVid Slpe James R Steams Ron Stu a rt John Timberlake Doug Williams ~~~ REGIONAL CHAMBER Of COMMERCE August 24, 2001 FIO'nda Department O'f State DIVISlO'n of HIstO'nca1 Resources 500 S Bronough St Tallahassee, FL 32399..Q250 Dear Grant Rev:tewers, I am wntmg to' ask YO'U to' IO'O'k favorably UPO'n the CIty of Clearwater's DeSIgn Gwdelmes and HIstoncal Photograph Archivmg Project appbcanon for the Downtown DIstnct The downtO'wn dIstnct has several bwldIngs that reflect the umque character of the CIty from the 1900's These gwdehnes wIll prO'VIde tO'O'ls fO'r the renO'vatlO'n and new constructlO'n of dO'wntown bmldIngs that marntam the ViSUal character of our dO'wntown Thank you fO'r cOllSldenng the CIty O'f Clearwater' 5 grant applIcation Michael G Meldel PreSIdent/CEO The Voice of Business in our Community 'FROM' FAX NO 7274492175 Aug 20 2001 02:09PM P2 \, )', ~ ~ I' 'I 1/ k \ ~ \... ,11 'I jl '\\ \" I"'j 1"'1' t:1 ~, < ,.~;C ~t, / ,- -",r-A 'I ~fi'" \~ "':.oI"t{ _-....r \, '1 \-"___, .r ..... .......~ I "",-."I-~_"'f, Citizens for a Better Clearwater AUgust, 20, 2001 Diane smith, Economic Development Program Manager 112 South Osceola Clearwater, FL 33756 Dear D~ane; On behalf of our grassroots downtown redevelopment COffimlttee, Cltlzens for a Better Clearwater, I would like to emphaslze and express our des~re to see Clearwaters histor~c character malntained and preservede It ~s our bellef that the renalssance of our downtown relles 00 It's greatest asset, the hlstoric nature of our Clty. We commend your efforts to pursue outside resources to ach1eve th1S goal and w1ll aSslst you 1n any way deemed approprlate~ SlocerelYt /07:;:..? ~ <~y~~ ----- ---~~ Pam Marks, Chalr, Cltlzens for a Better Clearwater @ Crtizens for a Better Clearwater, 1811 N Belcher Road SUite ).2, Clearwater, FL 33765 PO POL ADV P~d for by C'lJ::!:em" lor a Selter ClearwatElr Doug WlllJam~ TreaSUfGr gr~~ c9?~ t/'Y~ ,.""."., d u_ .. '~'~~f.r i~ flL1\7:~}; "{ '..u - ~l' :'~di"JI' .:....." ';:;; '~_..~, -. <il..., - "....... _ :.o04..i:...L:.l: ~ , ,," -,,r;1' e~ -"'fP!!lJ - .._,-,,?t,,:-~,.,_ ~,i:..Li1 , Ijl" /'- .~~......." [~. ,,--.',~ -'.~~. -.,."", ; ,_ _,.;J ,'1.1.. '. >-""'-""I~''''';'~:;l ~= -~""~,c!=:"...~J!,~ . ' _,. ______ ~ $k g-tt&u-& tYg-~ ~OvaL'tv UZ - ----~-~- - 405 Cleveland St. R Clearwater, FL R 33755 Tel (727) 441-8868 TelFax: (727) 447-2277 Email Socrates@RoyaltyThea~re org Web' www.RoyaltyThea~re,org August 23,2001 Flonda Department of State DIVIsIon ofHIstoncal Resources 500 S Bronaugh St Tallahassee, FL 32399-0250 Dear Grant ReVIewers As a property owner in Downtown Clearwater, I have bought and restored one of the oldest bUIldIngs In downtown, the Royalty Theatre You understand as well as I do the Importance of preserving our local hIstOry for future generabons In thIS hght, I am VOIcing my support for the CIty of Clearwater's DeSIgn GUIdelines and HIstoncal Photographing Arcluvmg Project application for the Downtown DIstnct These gUIdelines wIll be Invaluable In mamtRlmng and preservmg the hIstoncal Integrity of our downtown Thank you for consIdenng our applicatIOn Sincerely, /? ~ ftf~ Socrates Charas <~~.!) ",p~.,,- $k ~9r1llAUJP ~ ~p gey ~ ~ ~ Itfum, LMI'7/mM. ~Ahl ~ ~.I",.A ~....ooIl. It)_nn nnd nn, IIlb J _,_/ , ' , / r L v I\l G ,.. I.......-? 'uU I August 23, 2001 Flonda Department of State DIvIsion of Hlstoncal Resources 500 S. Bronaugh St Tallahassee, Flonda 32399-0250 Dear Grant Reviewers, I am writing to ask you to look favorably upon the City of Clearvvater's Design GUIdelines and HIstorical Photograph ArchiVing Project applicatIon for the Downtown DIstrict The downtown dlstnct has buildings that reflect the umque character of the CIty from the 1900's. The purpose of these gUidelines IS to give the downtown buildings visual character by pulling the design together Additionally, they will encourage the preservation of the an existing bUIlding's character, proVide examples on what can be done through renovation and assure the construction of new bUildings are compatible We see thIS as a valuable Improvement to our downtown. Thank you for conSidering our application Sincerely, ~b~ 423 CLEVELAND STREET CLEARWATER FL 33755 PHONE: 727-447-5579 EMAIL: CLEARWA TERVlLLAGEOOOTMAIL.COM WWW.CLEARWATERVlLLAGE.COM II J L ] "' A NEW CO N C ~ L 'J '--uC- I August 23, 2001 Florida Department of State DIvIsion of Histoncal Resources 500 S Bronaugh St Tallahassee, Florida 32399-0250 Dear Grant Reviewers, I am writing to ask you to look favorably upon the City of Clearwater's Design GUidelines and Hlstoncal Photograph Archr,ving Project application for the Downtown District The downtown district has bUildings that reflect the uOlque character of the city from the 1900's The purpose of these gUidelines IS to give the downtown bUildings visual character by pu'llIng the deSign together Additionally, they will encourage the preservation of the an eXisting bUilding's character, proVide examples on what can be done through renovation and assure the construction of new bUildings are compatible. We see thIS as a valuable I mprovement to our downtown Thank you for considering our application Sincerely, ~ ~;eft~~ ~//(/6~ ') 423 CLEVELAND STREET CLEARWATER FL 33755 PHONE: 727-447-5579 EMAll: CLEARWATERVlLLAGEOOOTMA1L COM WWW.CLEARWATERVlLLAGE.COM , , ~ ~~ Church of Scientology Office ofPubhc Affatrs Flag Servzce Orgamzatzon 503 Cleveland Street, Clearwater, FL 33755 (727) 445-4338 Fax (727) 467-6875/6855 Webslte W\llW sC1ento!ogy org 23 August, 2001 Florida Department of State DIvision of Histoncal Resources 500 S. Bronough St. Tallahassee, FL 32399-0250 Dear Grant Reviewers: I am writIng to VOlce my support for the City of Oearwaterls Design GUldelines and Historical Photographing Archivmg Project apphcation for the Downtown District. TIns will be invaluable in guidmg future restoratIon of the lustorical buildings in the downtown area, as well as assisting developers in designing their projects. Downtown Oearwater is rich in history. By creating guidelines that maintain the historical integrity of our city, we will create an awareness of the city's past and bring back the classic look of our downtown. I appreciate your consideration of our application, Lisa Cook Downtown Relations Director ((On the day when we can fully trust each othe~ there nriD be peace on Earth. " - L. Ron Hubbard Copynght 0 woo Church of I><'<otology f1;g S<rvl<" O<gan"",no 0 Inc. All ILgt"" R= ed SCI F..NTOWG '\ CROSS PUG, md <>CIENTOLOGY "'" rmcI<m.ub ,nd !em<< m:ul.s owll(:d bt ~h.c. Rellgtous 1l!Xhn-olom r I:n ter ~LJld w~ wnh I~ pe:tn"US.s1on Prutfed frt the U VL.. One Steppe Sheppe (727)448-0888 08/22/01 '~ l8P P 1ZI1ZI1 j ~ 't .. One stOppe Shoppe 411 Cleveland Street clearvc'aler PI 33755 (727)449-1674 fax {727,449-0888 E-mail Pans@OneSloppeShoppe com August 22, 2001 Flonda Department of State DIvIsion of Hrstoncal Resources 500 S Bronaugh Street Tallahassee, FL 32399-0250 Dear Grant RevIewers I am wrltmg to ask you to look favorably upon the City of Clearwater's Design GUidelines and Hlsloncal Photograph Arclllvmg Project appllGaMn for the Downtown Dlstnct The Downtown Dlstnct has bUlldmgs tllat reflect the unrque character of the city from the ear1y 1900's The purpose of these gUidelines IS to give the downtown bUIldings Visual character by pulling the deSign together Addlllonally, they Will encourage the preservation of an eXisting bUilding's character, proVide examples on what can be done 1hrough renovation and assure that the construction of new bUIldings IS compatible We see thiS as a valuable Improvement to our down10wn Thank you for consldenng our city's applicatIon Smcerely, -------., c-" / ~/ ---;- .7(:/ i ~ .. ; .( l ",Ii CLEARWATER HOMELESS INTERVENTION PROJECT ) Park Street . POBox 358 . Clearwater, f. 57 . 727466-6612 . FAX 727466-6616 Boa rd of D I recto r~ PreSident Vice PreSident S ec reta ry Treasurer Sid Klern J acq uel rne RI vera Mary Lou Guth,1rt J os eph H uen ke Members Steven 0 Carlisle Whitney Gray Ron Joyce Joanne Kavanagh Karen Seel Grcgg Rose R Carlton Ward Executrve DIrector Carole L ClOklewlcz Program Director Ed Brdnt August 22,2001 Mrs Diane SmIth EconomIC Development Program Manager CIty of Clearwater PO Box 4748 Clearwater, FL 33758-4748 Dear Mrs SmIth The Clearwater Homeless InterventIOn Project (CHIP) IS pleased to offer Its wholehearted and _enthuSIastIc support for the CIty of Clearwater's DesIgn Gwdehnes and HIstorIcal Photograph Ardpvmg Project applIcatIOn for the Downtown DIstnct CHIP IS a resIdentIal and outreach center servmg the extenSIve homeless populatIOn of upper Pmellas County and located ill the general vIclrnty of downtown Clearwater Smce ItS IncorporatIOn In 1996, CHIP has worked WIth the communIty to Improve the downtown area as well as provIdmg serVIces to the homeless ill our commumty Further, as a member of the Central Area CouncIl of the Clearwater ReglOnal Chamber of Commerce, CHIP IS an actIve partICipant III the preservatlOn and progress planned for downtown Clearwater CHIP strongly supports the on-gomg efforts of the City of Clearwater EconomIC Development Department to preserve and mamtam Clearwater's hIstOrIC character ill the downtown area, and It IS our SIncere hope that the current apphcatIon WIll be deemed worthy of approval and finanCIal support Very truly yours, fp .;{~ -~ ~ Carole L ClOklewIcz ExecutIve DIrector -' , , 'J- ~'. t I ~ "( M<\JOR FUNDING SOURCES City ofC!earwater, City of Clearwater CommunIty Development Blod. Grant funds, Plllellas County Emergency Shelter Grant funds, Plllellas County SOCial Action Granl funds, Slate of Florida Emergency Shelter Grant funds, pm/ate donahons I .. l ). November 9, 2001 VIA FACSIMILE Mr, Robert Taylor Grants and EducatIon SectIOn Bureau ofHIstonc PreservatIOn 500 S Bronaugh Street Tallahassee, Flonda 32399 Dear Robert I am wntmg WIth regard to the upcommg HIstonc PreservatIOn AdVISOry CouncIl meetmg scheduled next week from Tuesday, November 13 through Thursday, November 15,2001 I wIll represent the CIty ofCleanvater's applIcatIOn entitled "Downtown Clearwater DeSIgn Gmdelmes," (your file number 02F~32 S&P) I understand that tlus applIcatIOn would typIcally be revIewed on Tuesday, November 13 due to ItS place on the agenda As the CIty'S Planmng Duector, I am requued to attend two publIc heanngs that same day begIllmng at 9 a ill and 2 p ill III Clearwater WIth thIS conflIct, It would be ImpossIble for me to be m Tallahassee for the begmmng of the AdVISOry CouncIl meetmg and also meet my oblIgatIOns to the CIty I plan to amve m Tallahassee late Tuesday everung and be present for the AdVISOry CouncIl meetmg on Wednesday, November 14 begmmng at 9 a m I respectfully request that the AdVISOry CouncIl defer reVIew of the CIty'S grant untIl I can be present on Wednesday to answer any questIOns I very much apprecIate any consIderatIOn that you can gIVe me so that I can be present for the reVIew of the CIty of Clearwater's grant applIcatIOn Thank you Smcerely, CynthIa Hardm Tarapam, AIep Planmng DIrector 11/09/2001 15 59 7275524'175 PLAN PAGE 01 ~ ~ ~ 'Wo. 32 n 51\"' CITY OF CLEARWATER .I..oNc twlGS PUNNING DEVELOPMENT REvIEw HOt1S1NG DMSJor< NEIGHBORHOOD SI!RVICES VIA F ACSIMlLE PLANNING DEPARTMENT POST OFFICE Box 4748, Ci.F.ARWATER, FLORIDA 33758-4748 MUNIQPAl $I'.RVICES BunnING, 100 Sourn MYRTI.E AVENUE, CLEAAWATER, FLOWA 33756 ~PHONE (127) 5624567 FAX ClZ7) 562-4576 Novem.ber9,2001 Mr. Robert Taylor Grants and Education Section Bureau of Historic Preservation 500 S. Bronough Street TAIIAhm::see, Florida 32399 Dear Robert: I am wnting with regard to the upcoming Historic Preservation Advi$ory CouncIl meeting scheduled next week: from Tuesday, November 13 through Thursday, November 15,2001. I will represent the City of Clearwater's application entitled "Downtown Clearwater Design Gwdehncs," (your file number 02F-32 S&P), I undCl'8tand that this application wou.1d typically be reviewed on Tuesday, November 13 due to its place on the agenda. As the City's PIanmng Director,] am required to attend two pubhc hearings that same day beginning at 9 a.m. and 2 p.m in Clearwater With this conflict, it would be impossible for me to be in Tallamssoe for the beginning of the AdVIsory Council meeting and also meet my obligations to the CIty. I plan to anive m TallfthA<;\~.e late Tuesday evening and be present for the Advisory Council meeting on Wednesday, November 14 beginning at 9 a.m I respectfully request that the Advisory Council defer review of the City's grant until I can be present on Wednesday to answer any questions. I very much appreciate any consideration that you can give me so that I can be present fur the review of the City of Clearwater's grant application. Thank you. ~.~ cynthia Hardin Tarapani. AlCP Planmng Dir~tor BRIAN) AUNGST, MJ,.YOR-COMMISSIQNfJl. En HARt, 'l'llf ~YOR-COMMlS.'>!O~E!t WHITNEY GRAY, COMMbSIO~fR HoYT H""'jIJTON, COMMJ~~IONrR <i BIlJ JON"O~) COMMJ~SIOl'lt~ "EQuAl EMpl ()YMnl1 ANn Mil RMA'1V~ ACTION EMP!DYl" R" . .. One Stoppe Shoppe 411 Cleveland Slreet, Clearwaler FI 33755 (727)449-1674, fax (727)449-0888 E-mail Pans@OneSloppeShoppe com August 22,2001 Flonda Department of State DIVISion of Hlstonca! Resources 500 S Bronough Street Tallahassee, FL 32399-0250 Dear Grant Reviewers I am wntmg to ask you to look favorably upon the CIty of Clearwater's Design GUidelines and HlstoncaJ Photograph Archlvmg Project application for the Downtown Dlstnct The Downtown Dlstnct has bUlldmgs that reflect the ullIque character of the city from the early 1900's The purpose of these gUldelmes IS to give the downtown bUildings VIsual character by pulling the design together AddItIOnally, they Will encourage the preservation of an eXlstlllg bUIJdlllg's character, prOVide examples on what can be done through renovation and assure that the construction of new bUildings IS compatible We see thiS as a valuable Improvement to our downtown Thank you for consldenng our city's application Sincerely, ~ ~&If Pans Morfopoulos PreSident, One Stoppe Shoppe, Inc ...::l v> -. -::;. .:::;, G":l =: ~~ :;:J "..., , -fTl ~,.--;::l~ -.I ~ j:-j rTi '~l~::: ~ ~';rYi :r:: :-" -,- ::3 ~- :;; -j ':=I 8 -... v ! v ~ ..h' f (- [ f \ ~ ~ ~ \':; '" ~ ~ '" f l' 1 --.... ~ ~ ;;: ~ ~ 5- g> :!! 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CD ~ ~~~~~~~~~~~~~~~~ ~~-f>.~~~~-f>.~~N~~ I m~ ~""~""<D""WN<D~"""<D~N~~ wNtvCo I Co.b.~~ I w&.&-.....JCn~ o~~~<Dro~01~m~<D....'froo w~~Ng:mroo~~Noo~~~ ~ow(!')oro~~~m......oooom m ~.f>..~~-f>.~ ~.f>..~~~m ....<D....~NN I i I I 1 I O....r...JN~~ ~<Dm~......~ ....mN~~O -I"-~""~~O ~N(D' ~~iTi , I "C N~::r CD~O ~1'V::::l o~CD ~ ~.f>..~~~~ ~ ~~ .J>. ~~~ ~ ~-f>.~ ~ ~~~~~~ ~ .f>..~ ~ tf~~ z~zre~:ti z~ N~r...Jm~"" Ol m~ ~ N~~ otfl TI I I I I I I I 66 I ~, , o lOt I I OOmtONN .... ro ~O"IW Z~::J~~:ti Z~ (ll ooom~NW .... co...... co ' ro ~ m:::l )( <DWCO---'-~~NOlm 0 <D~~ mOm~N~ m~~""~~N~Ol 0 ~~oo 0 ~~m ~ ~ Clayton, Gina From Sent To Subject Gomez, Julie Tuesday, May 20,2003929 AM Clayton, Gina RE Neighborhoods In Downtown Area Good morning I Included the registered neighborhood aSSociations below Thank you ~~l!1l@1~~~~ President RowfancrMllam Old Clearwater Bay Neighborhood Association President 1844 Venetian POint Drive Clearwater FL 33755 443-3227 Rmllam@OSITranscnptlon com tGatewal{",~el~f.jl!.iQrst rJ? 'P'afVaogtln""" r 1326 Pierce St Apt #2 Clearwater FL 33756 461-7599 ~1 > -----Onglnal Message----- > From Clayton, Gina > Sent Monday, May 19, 2003 3 08 PM > To Gomez, Julie > SubJect Neighborhoods In Downtown Area > > HI Julie - I need to get notices to any neighborhood associations located within our Downtown Plan area I only know of Old Bay Are there any other associations? Also ~ would you happen to have e-mail addresses for any associations In thiS area? If not - how about a street address Thanks! > > Gina L Clayton > Long Range Planning Manager :> (727) 562-4587 > gclayton@clearwater-fl com > 1 Clayton, Gina Cc Clayton, Gma Monday, May 19, 2003 2 44 PM 'Jrz@clwrealtycom', 'kanneble@gomldland com', 'gbeardsl@co plnellas fl us', 'Pj shorseJewel ry@lj net', 'coo@agentmedlacorp com', 'Icasey@prutroplcal com', 'raycassano@aol com', 'kcole@clearwaterflonda org', 'Ij cook@hotmall com', 'caffecoop@aol com', 'ABECramb@aol com', 'p cournoyer@prodlgynet', 'stantone@worldnet at! net', 'bjfallor@aol com', 'pbfernandez@IJ net', 'dcfmermald@aol com', 'FOWLERARCH@aol com', 'jwg@ywcaoffampabay org', 'lalrdgann1@msn com', 'Grayfamlly@cs com', 'GRIFFENBOB@aol com', 'hoytpsm@aol com', 'bobhenlon@yahoo com', 'dleyshock@rutheckerdhall net', 'pmksrn@aol com', 'Artglass1 @earthllnk net', 'm meld el@clearwaterflonda org', 'J meyer@marcusmllllchap com', 'sport@carltonflelds com', 'wa It@waltpowell com', 'peter@Jbpflrm com', 'm aryrogero@aol com', 'CL W HISTORIAN@aol com', 'publlsher@agentmedlagroup com', 'kseel@co plnellas fl us', 'Jslgal@monltoradvlsors com', 'ceo@agentmedlagroup com', 'mookolntl@msn com', 'Tstanton@mall dos state fl us', 'g_wama@csl com', 'patll@eellnt com', 'djwhlte@lj net', 'dJw@gte net' Green, Anne, Owens, Reginald W , Stone, Ralph, Harriger, Sandy, Tarapanl, Cyndl, PhillipS, Sue, Manano, Marc, Parry, Mark Kick-Off Meeting for the Downtown Design GUidelines From Sent To Subject Dear Main Street Committee Members ~ Please mark your calendar}"1'or the Downtown Design GUidelines kick-off meeting which IS scheduled for Wednesday, ~ 28th from 5 30 P m -700 pm at the Harborvlew Center, Meetmg Room 1 As you may know, the City of Clearwater received a grant from the Flonda Bureau of HistoriC Preservation to assist In the preparation of new Design GUidelines for the expanded Downtown area Land Design Innovations, Inc of Winter Park has been hired to prepare these GUldelmes, which Will be Incorporated Into the Downtown Plan update The Downtown Development Board, downtown property owner~ d neighborhood aSSOCiations have also been Invited to participate In thiS meeting Please mark your calend rs or two additional public Input meetings on the design gUidelines that have been scheduled for June 25th and uly 30th Both of these meetings Will take place at 5 30 pm at the Harborvlew Center Please contact me If you have at~uuestlons or comments about thiS project or the Downtown Plan update I look forward to seeing you on May 2B~, Gina L Clayton CIty of Clearwater Long Range Planning Monoger (727) 562-4587 gclayton@clearwoter-fl com 1 ~ , . ~ ,.' M"i~L~~~ ~"~\A or r/fIA~ ~~".}CC~~~~ . ~Z)I/ ~ $~ C":>> g..;; _ .;:r: tl ..~~ - .9~ "jp ~ ~ --=- r'i::'Ji) ~~~- ,,' ~--,,"f ~r.IP:,-:,z>...;I~~~~, ""#..._~~TE~Af'~ -':~~J[][lJJ! ' CITY OF CLEARWATER / j ( ,.f~ -' ~I PLANNING DEPARTMENT POST OFFICE Box 4748, CLEARWATER, FLORIDA 33758-4748 MUNICIPAL SERVICES BUIlDING, 100 SOUTH MYRnE AVENUE, CLEARWATER, FlORIDA 33756 TELEPHONE (727) 562-4567 FAX (727) 562-4576 loNG RANGE PlANNING DEVELOPMENT REviFW RECE\VED MAY ~ ts lUU3 PLANNiNG DEPARTMENT CITY OF CLEARWATER The City of Clearwater receIved a grant from ~he Flonda Bureau of Htstonc Preservation to assist In the preparatIOn of new DesIgn GUIdelines for the expanded Downtown area Land DesIgn InnovatIOns, rnc of Winter Park has been hued to prepare these GUIdelines, whIch wIll be mcorporated mto the Downtown Plan update Please mark your calendar for the Downtown DesIgn GUIdehnes lack-off meetmg which IS scheduled for Wednesday, May 28th from 5 30 pm - 700 pm at the Harborvlew Center, Meetmg Room I The Mam Street Corrumttees, Downtown Development Board, downtown property owners and neIghborhood associations are mvlted to partICIpate m thls meetmg ~ May 20, 2003 Dear Downtown Property Owners Please mark your calendar for two additional public mput meetmgs on the desIgn gUidelines that have been scheduled for June 25th and July 30th Both of these meetmgs will take place at 5 30 P m at the HarbofVIew Center Please contact me If you have any questIOns or comments about thIS project or the Downtown Plan update I look forward to seemg you on May 28th I Smcerely, 1lJ1MPJ ~ ~1V1,!J,;~ CfJ U;'~~-~l~~on r ~ ._' .~ Long Range Plannmg Manager Planmng Department Clty of Clearwater ~~ jJL ~ V'lalllllllg DepartmellfIDOWNTOWN PIAN UPDA [L\Publn Meelmg\\Dwmwll Prop Owner DDG Nowesfor 05280M52803 DDG leller 10 properly owner; doc BRIAN j AUNGS1, MAYOR COMMISSIONER ED HART, VICF MWOR-COMMISSION[R WHITNEY GRAY, COMMISSIONFR HOYT HAMILl ON, COM\IISSJONER ~ BaljoNsoN, COMMISSIONER "EQUAL EMPLOY]VIFNT A1\iD AFfiRMATIVE ACTION EMPLOYloR" ~ , . CITY OF CLEARWATER PLANNING DEPARTMENT 100 S, MYRTLE AVE. :LEARWATER, FLORIDA 33756 . ........\t'" 1 ~''"J "~'t..~..: : 't"~~ '/. LoUIS Chaconas 72!&Cleveland St Clearwater, FL 33755 . ' " '. , P... J ... '" If ...... " ' ....... l', . . h '\ \"l~~' ,J iII--I" , 4 . . . , ;~,~.J. ..... 'J - , ~ 1"_t.. \. 1: ... U.s"POSTAGE *1 ..., , '" .... ~ 0 0.3 7: : =rER 717338 : No SUCII NIJ/tfJ1ll1 ,~ ..... ~ - I ......J.. " ", , ; ,~~~~ ,~\~laFT~~ ~'~S~~'~j"~~~ Q",) I, ~~ C':I.- _ .;:::a:~ "'II"'::" =- ~~~ 'ei,~~ ~' ':.~~-~ ,.- ~~ ~rl";"~""u"~e.~'" ......f!'ATER ~" ~~"-"Ol-J[I~ CITY OF CLEARWATER PlANNING DEPARTMENT POST OFFICE Box 4748, CLEARWATER, FWRIOA 33758-4748 MUNICIPAL SERVICES BUILDING, 100 SOUTH MYRl1.E AVENUF, CLEARWATER, FLORIDA 33756 TELEPHONE (727) 562-4567 FAX (727) 562-4576 LoNG RANGF PlANNING DEVFLDPMENT REvIEW May 20,2003 RECEIVED MAY 2 ~ 2003 Dear Downtown Property Owners PLANNI NG DEPARTMENT CITY OF CLEARWATER The City of CleafVI. ater receI\ed a grant from the Flonda Bureau of :Histonc PIeservatJOn to assist In the preparatIon of new DesIgn GUldelmes for the expanded Downtown area Land DeSign InnovatlOns, Inc of WInter Park has been hIred to prepare these GUidelInes, which WIll be mcorporated mto the Downtown Plan update Please mark your calendar for the Downtown DesIgn GUldehnes kIck-off meetmg which IS scheduled for Wednesday, May 28th from 5 30 pm - 700 pm at the HarbofVlew Center, MeetIng Room 1 The Mam Street Committees, Downtown Development Board, downtown property owners and neighborhood aSSOCIatIOns are Illvlted to partiCipate III thiS meetmg Please mark your calendar for two additional public mput meetings on the desIgn gUIdelines that have been scheduled for June 25th and July 30th Both of these meetmgs wIll take place at 5 30 P m at the Harborvlew Center Please contact me If you have any questiOns or comments about thiS project or the Downtown Plan update I look forward to seemg you on May 28th' 2~ fv~ Long Range Planmng Manager Planmng Department City of Clearwater ~ ( ~, S \Planning Deparl!!lenMJOWNTOWN PLAN UPDATE\Publl( Meetmg:,\Dwntwn Prop Owner DDG NOll('esfor 052803I/J52803 DDG lelter 10 property owner:, do< BRIAN] AUNGST, MAYOR COMMISSIOl\~R [0 HART, VICF MAYOR-COMMISSIONER WHITNEY GRAY, COMMISSIONER HOYT HAMIl10N, COMMI';SIONER * BILLjONSON, COMMISSIONER "EQUAL EMP] omEN r AND AFFIR,\1A] lYE ACTION EMPLOYFR" '= CITY OF CLEARWATER PLANNING DEPARTMENT 100 S, MYRTLE AVE CLEARWATER, FLORIDA 33756 .' I Alan Feldshue, Leasmg Agent 11757 US 19 N , SUIte 275 Clearwater, FL 33764 --/ I I L_______ _ . , ) ... "\.~ '. i CITY OF CLEARWATER Dear Downtown Property Owners PlANNING DEPARTMENT POST OFFICE Box 4748, CLEARWATER, FLORIDA 33758-4748 MUNICIPAL SERVICES BUILDING, 100 SOUTH MYR11.E AVE NUl: , CI..EARWATER, FLORIDA 33756 TELEPHONF (727) 562-4567 FAX (127) ~-o6 R€.CE.\\I ~'{ '2.- t\ 1~~) ~ R"n!lE.~\ . "",~~\~G ~~\N~\E.R t>V' oN Of C\.- C\\l. loNG RANGE PlANNING DEVELOPMENT REviEW May 20, 2003 The CIty of Clearwater received a grant from the Honda Bureau of HIStOfI.... PresehatIOfi to assist In the preparatIOn of new Design GUidelInes for the expanded Downtown area Land Design InnovatIOns, Inc of Wmter Park has been hIred to prepare these GUIdelmes, WhICh wIll be Incorporated mto the Downtown Plan update Please mark your calendar for the Downtown DeSign GUIdelInes kIck-off meetIng which IS scheduled for Wednesday, May 28th from 530 pm - 700 pm at the Harborvlew Center, Meetmg Room 1 The Mam Street Committees, Downtown Development Board, downtown property owners and neighborhood associatIons are invited to particIpate In thIS meetmg Please mark your calendar for two addItIonal public mput meetmgs on the deSign gmdelmes that have been scheduled for June 25th and July 30th Both of these meetmgs WIll take place at 5 30 p m at the Harborvlew Center Please contact me If you have any questions or comments about thIS project or the Downtown Plan update I look forward to seemg you on May 28thl ?Fi~fv~~ Long Range Planmng Manager Planmng Department City of Clearwater S \Plannmg Departlllenl\DOWNTOWN PlAN UPDATE\PubllL Meet!llg~\Dwmwn Prop Owner DDG NOl/cesfor 05280NJ52803 DDG letter 10 property owner, doc BRIAN] AUNCST, MAYOR COMMISSIONl:.R [D KARl, VICE MAYOR COMMISSIONFR WHJTNL-Y GRAY, COMMISSIONFR HO'rT HAMILTON, COMMISSIONFR * BILL]ON'iON, COMM[S~jONER "EQUAL EMPLOYMFNT A;'IO AFFIRMA TIVF ACTION EMFlOYFR" .., ' .,' ---------- ~~....~ - L~Lff 1.':1 'l;;llUMlB;;lJ:) 1.':1 plIG 'lS PUB];;lA;;lJ:) EEt' o .0 mq u;;l[J3 ^ U;)f , i \ . . '-' .. 99L88 V'OIl:101:J 1l:131\fMHt/31~ "3Nv 311HA1f\l "S 00 ~ lN31!\11H\fd30 8NINN'ifld l:131'ifMl:1'if31G :JO All8 '" J~ ~ '. . ". ....' - II ~-I"'" , , -/ PUBLICITY: A PRESERVATION NECESSITY llistonc PreservatIOn Grants-ill-Aid Program Bureau of Historic PreservatIon, DIV1sIOn of Hlstoncal Resources, Flonda Department of State F~rLfS 1=Ol.t' We hope the followmg informatIOn will aSSlst you III gamlOg publlClty for your local proJect~ Be sure to reVIew the publlcltv reQuirements in Attachment A. as well. To those of us III the Hlstonc preservatlOn field, the paSSIOnate concern for saVIng and restoring a lustonc structure, excavatmg an archaeologlcal site or delvmg into our ovm locallustory often overwhelms our recogrutIOD of the unportance of modem communication and rts relatlOnship to preservatJ.on vitalIty One form of modem commurucatlOD WIth wruch we are all familIar IS publIcity If you ask someone what publicity IS, you'll get the answer from many, "free advertismg," but publicIty is much more that! PubliCIty IS informatIOn with news value; publIcIty IS news! If your publicrty IS used by a newspaper, radIo or TV station. the story gams something adverttsmg can't offer - credIbllIty Smce your Information comes from a dIsinterested thrrd party, It makes an Impact that pmd adverttsing has dIfficulty matching There are,a number of reasons \Vhy publIcIty is unportant to lustoric preservatIOn, and why we as preservatlOrusts must develop the necessary slalls to handle It Here are some . Your work is recognized within your community That IS, you gam greater commuruty awareness and goodwill! . You give your loyal "olunteers the personal satisfaction that what they are doing is being noticed and appreciated . You make your membership proud Everyone lIkes to be assoclated mth a \VlllDerl . You encourage greater participation in you project . You heighten your appeal to prospective members Make them WANT to belong! . You develop Heater financial support , " PublIcity IS very important to your orgaruzauon and to your lustoric preservation goals But publicity IS also unportant to the mema Here's some reasons why newspapers love local publicIty (remember, rad.to and televIsIOn stations work the same way) 1 The act1v1ues of local people and orgaruzations are news Publishing that news is good for busmess SlDce local news ranks mgh with the readersbtp, and high readersmp attracts p81d advertismg 2 Newspapers don't have the staffs to cover all the unportant local events, so they must depend on You If you can contnbute a publIcIty release that has news mterest and .........'\ (, '. 11""' ..ii, - " has been prepared ill a professIOnal manner, you W1il be greatly appreciated by your local newspaper! 3 Newspapers appreciate Ideas as well as copy .And who ~hou1d know that your _ hIstoric preservation project constItutes a good news feature more than YOU?I GIVe' that newspaper a call Now you see that publicity can gamer commumty support as well as financIal support, and it' 5 important to the medIa, too PublIcity is a necessity that can only benefit historic preservatlon in general and your project ill particular . The following provisIOns MUST be Included in all contracts between a grantee and a Contractor(s) or Consultant(s) for \torI... In "hlch Grants.ln-Ald funds are utilized as stated In Attachment A Part I A 2.c, of the Grant Award Agreement. 1. Project DuratIOn A provIsiOn for the date of completiOn of the project or project duratiOn F~lE (.:.0 Z liJ 2. Legal Remedies Contracts other than small purchases shall contam provIsions or condltiOns whIch will allow for admllllstranve, contractual, or legal remedies m mstances where contractOl s vlOlate or breach contract temls, and provIde for such sanctIOns and penalhes as may be appropnate 3 Termination All contracts shan contam SUitable prov1slOns for tenmnatIon by the grantee, mcludmg the manner by WhlCh 1t wtll be effected and the basIs for settlement In add1tiOn, such contracts shall descnbe conditIons under Wh1Ch the contract may be termmated Jor default as well as condItlOns where the contract may be termmated because of Clrcumstances beyond the control of the contractor 4, Equal Employment Opportumty Compliance The (Insert Contractor/Consultant name here) shall comply with Title VI of the CIVil RIghts Act of 1964, Section 504 of the RehabilitatIon Act of 1973, and Title I of the Amencans wIth DisabilitIes Act of 1990 10 that No person 10 the Umted States shall on the grounds of race, creed, color, natIonal ongm, sex, age, pohtlcal affiliatIon, bellefs, or disability be subject to dIscnmmahon under any program or actIvIty whIch the Contractor has agreed to undertake by and through the covenants and proVISions set forth In thIs Contract 5, I\ccess to Records All contracts (except those awarded by small purchases procedures) awarded by grantees shall 10clude a proVISiOn to the effect that the grantee, the Department, or any of their duly authonzed representatlves shall have access to any books, documents, papers, and records of the contractor whlCh are directly pertment to that speCific contract, for the purpose of makmg audit, exammatlOn, excerpts, and transcnptIon Grantees shall reqUIre contractors to mallltalll all reqUired records for FIVE years after grantees make final payments and all other pendmg matters are closed 6 Copeland "AntI~Kickback" Act (Rehabihtation Projects 01\'1. Y) All contracts mvolvmg construction work shall Include provIsion for comphance WIth the Copeland "Antl-K]ckback" Act, 1 8 USC 874, as supplemented In Department of Labor regulatIons, 29 CFR Part 3, prohlbItmg employers from mduclllg any person employed to gIve up any part of the compensatlOn to which he or she IS otherWIse entitled 7 Rights to Data and Copyrights When publications, films, or Similar matenals are developed, directly or mdIrectly, from a program, project or actlVlty supported by grant funds, any copyrIght resultmg therefrom shall be held by the Flonda Department of State, DIVISIOn of Hlstoncal Resources The author may arrange for copynght of such matenals only after approval from the Department Any copyrIght arranged for by the author shall mclude acknowledgment of grant aSSIStance As a condition of grant aSSistance, the grantee agrees to, and awards to the Department and, If appl1cable, to the Federal Government, and to 1tS officers, agents, and employees actmg wJthm the scope of their offiCial duties, a royalty-free, nonexclUSIVe, and Irrevocable ilcense throughout the world for offiCial purposes, to pubhsh, translate, reproduce, and use all subject data or copynghtable matenal based on such data covered by the copynght " Secretary of the Interior's Standards for Preservation Planning Preservation planning IS a process that organizes preservation activities (Identification, evaluation, registration and treatment of historic properties) In a logical sequence The Standards for Planning discuss the relationship among these activities while the remaining activity standards conSider how each actIVity should be carried out The Professional Qualifications Stan9ards discuss the education and experience required to carry out various actiVities The Standards for Planning outline a process that determines when an area should be examined for h Istonc properties, wheth er an Id entlfied property IS s Ig n Iflcan t, and h ow a Sl g n Iflcan t pro pert~.!Jo:qld;te ~~ treated ~ ti ~ ~ Preservation planning IS based on the follOWing pnnclples 1="Z-l6 . Important historic properties cannot be replaced If they are destroyed Preservation planning proVides for conservative use of these properties, preserving them In place and aVOiding harm when pOSSible and altering or destroYing properties only when necessary . If planning for the preservation of histOriC properties IS to have pOSitIVe effects, It must begin before the IdentIfication of all Significant properties has been completed To make responsible deCIsions about histOriC properties, eXisting Information must be used to the maximum extent and new information must be acqUired as needed . . Preservation planning Includes public participation The planning process should proVided a forum for open diSCUSSion of preservation Issues Public Involvement IS most meaningful when It IS used to assist In defining values of properties and preservation planning Issues, rather than when It IS limited to review of decIsions already made Early and continuing public participation IS essential to the broad acceptance of preservation planning decIsions Preservation planning can occur at several levels or scales In a proJect area, In a community, In a State as a whole, or In the scattered or contiguous landholdings of a Federal agency Depending on the scale, the planning process will Involve different segments of the public and professional communities and the resulting plans Will vary In detail For example, a State preservation plan will likely have more general recommendations than a plan for a proJect area or a community The planning process deSCribed In these Standards IS fleXible enough to be used at all levels while prOViding a common structure which promotes coordination and minimizes duplication of effort The GUidelines for Preservation Planning contain additional information about how to Integrate variOUS levels of planning Standard I Preservatlon Planmng Establishes Hlstonc Contexts DeCISions about the Identification, evaluation, registration and treatment of hlstonc properties are most reliably made when the relationship of indiVidual properties to other Similar properties IS understood Inform atlon a bout historic properties rep resentln gasp ects of hiStOry, arch Itectu re, archeo logy, engineering and culture must be collected and organized to define these relationships ThiS organizational framework IS called a "hlstonc context" The histOriC context organizes Information based on a cultural theme and ItS geographical and chronological limits Contexts describe the Significant broad patterns of development In an area that may be represented by histOriC properties The development of h Istonc contexts IS the fou nd atlon for declSlo n s about Ide n tlficatlo n, eval uatlon, reg Istratlon and treatme nt of hlstonc properties Standard 11 Preservatlon Planning Uses HistOriC Contexts To Develop Goals and PriOrities for the Identification, Evaluatlon, Reglstratlon and Treatment of HistOriC PropertIes A series of preservation goals IS systematically developed for each hIstOriC context to ensure that the range of properties representing the Important aspects of each histOriC context IS Identified, evaluated and treated Then priorities are set for all goals Identified for each historiC context The goals With aSSigned priorities established for each histOriC context are Integrated to produce a comprehensIVe and consistent set of goals and prlontles for all histOriC contexts In the geographical area of a planning effort The goals for each histOriC context may change as new Information becomes available The overall set of goals and priorities are then altered In response to the changes In the goals and prlorltres for the IndiVidual hlstonc contexts ~ ' ActlVltles undertaken to meet the goals must be designed to deliver a usable product within a reasonable penod of time The scope of the activity must be defined so the work can be completed with available budgeted program resources Standard JJI The Results of Preservatlon Planning Are Made Available for IntegratIon Into Broader Plannrng Processes Preservation of historic properties IS one element of larger planning processes Planning results, including goals and pnOrltles, Information about historic properties, and any planning documents, must be transmitted In a usable form to those responsible for other planning actiVities Federally mandated historic preservation planning IS most successfully Integrated Into project management planning at an early stage Elsewhere, this integration IS achieved by making the results of preservation planning available to other governmental planning bodies and to pnvate Interests whose activities affect hlstonc properties Secretary of the Interior's Guidelines for Preservation Planning Introductlon These GUidelines link the Standards for Preservation Planning With more speCifiC gUidance and technical Information They desCribe one approach to meeting the Standards for Preservation Planning Agencies, organizations or IndiViduals proposing to approach planning drfferently may wish to review their approaches With the NatIonal Park Service The GUldelmes are organized as follows' Manaolno the Plan nino Process Developrno Histone Contexts Developrno Goals for a Hlstonc Context Inteoratlne IndiVidual Historic Contexts-Creatine the Preservation Plan Coordrnatlno With Manaoement Frameworks Recommended Sources of Technical Information Managmg the Plannrng Process The preservation planning process must Include an expliCit approach to Implementation, a provISion for review and reVISion of all elements, and a mechanism for resolvrng conflicts Within the overall set of preservation goals and between thiS set of goals and other land use planning goals It IS recommended that the process and ItS products be desCribed In public documents Implementmg the Process The planning process IS a continuous cycle To establish and maintain such a process, however, the process must be divided Into manageable segments that can be performed, Within a defined perrod, such as a fiscal year or budget cycle One means of achieVing thiS IS to define a period of tIme dunng which all the prelimrnary steps In the planning process Will be completed These preliminary steps would Include setting a schedule for subsequent actiVities RevIew and RevIsion Planning IS a dynamic process It IS expected that the content of the hlstonc contexts desCribed In Standard I and the goals and pnorrtles desCribed In Standard II Will be altered based on new information obtained as planning proceeds The Incorporation of thiS information IS essential to Improve the content of the plan and to keep It up-to*date and useful New Information must be reViewed regularly and systematically, and the plan reVised accordlng!y : Public Participation The success of the preservation planning process depends on how weill! solicits and Integrates the views of variOUS groups The planning process IS directed first toward resolving conflicts In goals for historic preservation, and second toward resolving conflicts between historic preservation goals and other land use planning goals Public partiCipation IS Integral to thiS approach and Includes at least the following acllons 1 5 I nvo IVI ng histOrians, arch Iteclu ra I historian s, arch eol og IS ts, "to I klorlsts a nd persons from rei ated disciplines to define, review and revise the historic contexts, goals and pnOrltles, Involving Interested indIViduals, organizations and communities In the planning area In Identifying the kinds of histOriC properties that may eXist and sUitable protective measures, Involving prospective users of the preservation plan In defining Issues, goals and pnontles, PrOViding for coordination with other planning efforts at local, State, regional and national levels, as appropnate, and Creating mechanisms for Identifying and resolving conflicts about hlstonc preservation Issues The development of histOriC contexts, for example, should be based on the professional Input of all diSCiplines Involved In preservation and not be limited to a single diSCipline For prehistoric archeology, for example, data from fields such as geology, geomorphology and geography may also be needed The indiViduals and organizations to be Involved will depend, In part, on those present or Interested In the planning area 2 3 4 Documents Resulting from the Plannmg Process In most cases, the planning process produces documents that explain how the process works and that diSCUSS the histOriC contexts and related goals and pnontles While the process can operate In the absence of these documents, planning documents are Important because they are the most effeclive means of communicating the process and ItS recommendations to others Planning documents also record deCISions about hlstonc properties As various parts of the planning process are reViewed and reVised to reflect current Information, related documents must also be updated Planning documents should be created In a form that can be easily reVIsed It IS also recommended that the format language and organization of any documents or other materials (Visual aids, etc ) containing preservation planning information meet the needs of prospective users Developing Hlstonc Contexts General Approach Available Information about histOriC properties must be divided Into manageable units before It can be useful for planning purposes Major decIsions about Identifying, evaluating, registering and treating hlstonc properties are most reliably made In the context of other related properties A histone contexlls an organizational formal that groups information about related histOriC properties, based on a theme, geographiC limits and chronological period A single hlstonc context descnbes one or more aspects of the histOriC development of an area, conSidering hiStOry, architecture, archeology, engineering and culture and Idenllfies the Significant patterns that IndiVidual histOriC properties represent, for example, Coal M In In gin North eastern Pennsylvan la between 1860 and 1930 A set of historic co ntexts I s a comprehenSive summary of all aspects of the history of the area The histOriC context IS the cornerstone of the planning process The goal of preservation planning IS to Identify, evaluate, register and treat the full range of properties representing each historiC context, rather than only one or two types of properties Identification actIVities are organized to ensure that research and survey aclivltles Include properties representing all aspects of the hlstonc context Evaluation uses the hlstonc context as the framework within which to apply the crltena for evaluation to speCific properties or property types DecISions aboutlreatment of properties are made with the goal of treating the range of properties In the context The use of histOriC contexts In organizing maJor preservation actiVities ensures that those actIVities result In the preservation of the Wide variety of properties that represent our histOry, rather than only a small, biased sample of properties Historic contexts, as theoretical constructs, are linked to actual historic properties through the concept of property type Property types permit the development of plans for Idenliflcatlon, evaluation and treatment even In the absence of complete knowledge of Individual properties Like the hlstonc context, property types are artificial constructs which may be revised as necessary HistoriC contexts can be developed at a variety of scales appropriate for local, State and regional planning Give the probability of hlstonc contexts overlapping In an area, It IS Important to coordinate the development and use of contexts at all levels Generally, the State Hlstonc Preservation Office possesses the mo~t complete body of Information about histOriC properties and, In practice, IS In the best position perform thiS function The development of histOriC contexts generally results In documents that describe the prehistoric processes or patterns that define the context Each of the contexts selected should be developed to the pOint of Identifying Important property types to be useful In later preservation deCISion-making The amount of detail Included In these summaries Will vary depending on the level (local, State, regional, or national) at which the contexts are developed and on their Intended uses For most planning purposes, a synopSIS of the written deSCription of the hlstonc context IS suffiCient Creatmg a Hlstonc Context Generally, histOriC contexts should not be constructed so broadly as to Include all property types under a Single histOriC context or so narrowly as to contain only one property type per histOriC context The follOWing procedures should be followed In creating a historiC context 1 Identify the concept, time penod and geographIcal limits for the hlstonc context EXlstrng information, concepts, theOries, models and descnptlons should be used as the baSIS for defining histOriC contexts Biases In pnmary and secondary sources should be Identified and accounted for when eXisting Information IS used In defining histOriC contexts The Identification and deSCription of hlstonc contexts should Incorporate contributions from all disciplines Involved In histOriC preservation The chronological period and geographical area of each histOriC context should be defined after the conceptual baSIS IS established However, there may be exceptions, especially In defining prehistoric contexts where drainage systems or phYSiographic regions often are outlined first The geographical boundaries for histOriC contexts should not be based upon contemporary political, project or other contemporary boundaries If those boundaries do not COinCide with histOrical boundanes For example, boundaries for prehistoric contexts Will have little relationship to contemporary City, county or State boundaries 2 Assemble the eXlstmg mformatlon about the histone context a Collecting information Several kinds of Information are needed to construct a preservation plan Information about the history of the area encompassed by the hlstonc context must be collected, Including any Informallon about histOriC properties that have already been Identified EXisting surveyor Inventory entries are an Important source of Information about histOriC properties Other sources may Include literature on prehistory, hiStOry, architecture and the environment, SOCial and environmental Impact assessments, county and State land use plans, architectural and folkllfe studies and oral histOries, ethnographic research, State histOriC InventOries and registers, technical reports prepared for Section 106 or other assessments of histOriC properties, and direct consultation with IndiViduals and organized groups In addition, organizations and groups that may have Important roles In defining hlstonc contexts and values should be Identified In most cases a range of knowledgeable profeSSionals drawn from the preservation, planning and academic communities Will be available to assist In defining contexts and In Identifying sources of information In other cases, however, development of hlstonc contexts may occur In areas whose history or prehistory has not been extensively studied In these Situations, broad general hlstonc contexts should be initially Identified USing available literature and expertise, With the expectation that the contexts Will be reVised and subdiVided In the future as primary source research and field survey are conducted It IS also Important to Identify such sources of information as eXisting planning data, which IS needed to establish goals for Identification, evalualion and treatment, and to Identify factors that WIll affect attainment of those goals The same approach for obtaining Information IS not necessarily deSirable for all histOriC contexts Information should not be gathered without first consldenng ItS relative Importance to the historic context, the cost and time Involved, and the expertise reqUired to obtain It In many cases, for example, published sources may be used In writing Initial definitions of hlstonc contexts, archival research or field work may be needed for subsequent actIVities b Assessing Information AlllnformatJon should be reviewed to Identify bias In histone perspective, methodological approach, or area of coverage For example, field surveys for archeological sites may have Ignored historic archeological Sites, or county land use plans may have emphasized only development goals . 3 SyntheSize information The In formation collection an d ana Iys IS resu Its in a wrrtten narrative of the h I stan c con text Th IS narrative proVides a detailed syntheSIS of the data that have been collected and analyzed The narrative covers the history of the area from the chosen perspective and Identifies Important patterns, events, persons or cultural values In the process of Identifying the Important patterns, one should conSider . Trends In area settlement and development, If relevant, . AesthetiC and artistic values embodied In architecture, construction technology or craftsmanship, . Research values or problems relevant to the hiStoriC context, SOCial and phYSical sCiences and humanities, and cultural Interests of local communities, and . IntangIble cultural values of ethniC groups and native American peoples 4 Defme property types A property type IS a grouping of indiVidual properties based on shared phYSical or associative characterrstlcs Property types link the Ideas Incorporated In the theoretical hlstonc context with actual histOriC properties that Illustrate those Ideas Property types defined for each histOriC context should be directly related to the conceptual baSIS of the histOriC context Property types defined for the hiStoriC context "Coal Mining In Northeastern Pennsylvania, 1860-1930" might Include coal extraction and processing complexes, railroad and canal transportatIOn systems, commerCial dlstncts, mine workers' hOUSing, churches, SOCial clubs and other community facilities reflecting the ethniC onglns of workers, and reSidences and other properties associated with mine owners and other industrialists a IdentJfy property types The narralive should diSCUSS the kinds of properties expected within the geographical limits of the context and group them Into those property types most useful In representing Important histone trends Generally, property types should be defined after the historiC context has been defined Property types In common usage ("Queen Anne House," "mill bUildings" or "stratrfied sites") should not be adopted without first verifying their relevance to the hlstonc contexts being used b Characterize the locatlonal patterns of property types Generalizations about where particular types of properties are likely to be found can serve as a gUide for Identification and treatment Generalizations about the distribution of archeological properties are frequently used The distribution of other histOriC properties often can be estimated based on recognizable historical, environmental or cultural factors that determined their location Locatlonal patterns of property types should be based upon models that have an explicit theoretical or historical baSIS and can be tested In the field The model may be the product of historical research and analysIs ("pnor to Widespread use of steam power, mills were located on rivers and streams able to produce water power" or "plantation houses In the MISSISSippi Black Belt were located on sandy clay knolls"), or It may result from sampling techniques Often the results of statistically valid sample surveys can be used to deSCribe the 10catJonal patterns of a representative portion of properties belonging to a particular property type Other surveys can also proVIde a baSIS for suggesting 10catJonal patterns If a diverSity of hlstonc properties was recorded and a vanety of environmental zones was Inspected It IS likely that the Identification of locatlonal patterns Will come from a combination of these sources Expected or predicted locatlonal patterns of property types should be developed with a provISion made for their venflcatlon c Characterize the current condition of property types The expected condition of property types should be evaluated to assist In the development of Identification, evaluation and treatment strategies, and to help define phYSical integrity thresholds for varrous property types The follOWing should be assessed for each property type 1 Inherent charactenstlCS of a property type that either contribute to or detract from ItS phYSical preservation For example, a property type commonly constructed of fragile matenals IS more likely to be detenorated than a property type constructed of durable materials, structures whose histOriC function or deSign limits the potential for alternative uses (water towers) are less likely to be reused than structures whose design allows a wider variety of other uses (commerclaf bUt/dings or warehouses) 2 Aspects of the social and natural enVIronment that may affect the preservation or VISibility of the property type For example, community values placed on certain types of properties (churches, histOriC cemeteries) may result In their maintenance while the need to reuse valuable materials may stimulate the disappearance of properties like abandoned houses and barns 3 /t may be most effiCient to estimate the condition of property types based on profeSSional knowledge of eXisting properties and field test these estImates USing a small sample of properties representative of each type 5 Identify information needs Filling gaps In Information IS an Important element of the preservation plan deSigned for each histOriC context Statements of the Information needed should be as speCific as pOSSible, fOCUSing on the information needed, the histOriC context and property lypes It applies to, and why the Information IS needed to perform IdentIfication, evaluation, or treatment acllvltles Developing Goals for a HistOriC Context Developing Goals A goal IS a statement of preferred preservation actiVities, which IS generally stated In terms of property types The purpose of establishing preservation goals IS to set forth a "best case" version of how properties In th e historic context shou Id be Identified, eval uated, reg Istered a nd treated Preservation goals should be Oriented toward the greatest pOSSible protection of properties In the hlstonc context and should be based on the prinCiple that properties should be preserved In place If pOSSible, through affirmative treatments like rehabilitation, stabilization or restoration Generally, goals Will be speCific to the histOriC context and Will often be phrased In terms of property types Some of these goals Will be related to Information needs previously Identified for the histOriC context Collectively, the goals for a historiC context should be a coherent statement of program direction covering all aspects of the context For each goal, a statement should be prepared Identifying 1 The goal, Includmg the context and property types to which the goal applies and the geographical area In which they are located, 2 The actiVities required to achieve the goal, 3 The most appropnate methods or strategies for carrying out the actIVities, 4 A schedule Within which the actiVities should be completed, and 5 The amount of effort required to accomplish the goal, as well as a way to evaluate progress toward ItS accomplishment Setting priorities for goals Once goals have been developed they need to be ranked In Importance Ranking Involves examining each goal In light of a number of factors General SOCial, economIC, pollllcal and envIronmental conditions and trends affecting (positIVely and negatively) the Identification, evaluation, registration and treatment of property types In the histOriC context Some property types rn the histOriC context may be more directly threatened by deterioration, land development patterns, contemporary use patterns, or publiC perceptions of their value, and such property types should be given priority conSideration 2 Major cost or technical conslderatJQns affecting the Identification, evaluation and treatment of property types rn the hlstonc context The IdentJfrcatlon or treatment of some property types may be technically pOSSible but the cost prohibitive, or techniques may not currently be perfected (for example, the Identification of submerged sites or obJects, or the evaluation of sites contalnrng matenal for which datrng techniques are stili being developed) 3 Identification, evaluation, registration and treatment activities previously carried out for property types In the hIstOriC context If a number of properties representing one aspect of a historic context have been recorded or preserved, treatment of additional members of that property type may receIVe lower pnorlty than treatment of a property type for which no examples have yet been recorded or preserved ThiS app roach en sures that the focus of record Ing or preserving all elements of th e historic context IS retained, rather than limiting activities to preserving properties representing only some aspects of the context The result of conslderrng the goals In light of these concerns will be a list of refined goals ranked In order of pnonty Integrating Individual Contexts-Creating the Preservation Plan When historic contexts overlap geographically, competing goals and priorities must be Integrated for effective preservation planning The ranking of goals for each historic context must be reconciled to ensure that recommendations for one context do not contradict those for another ThiS Important step results In an overall set of pnorltles for several historic contexts and a list of the actiVities to be performed to achieve the ranked goals When applied to a speCifiC geographical area, thiS IS the preservation plan for that area It IS expected that In many Instances historic contexts will overlap geographically Overlapping contexts are likely to occur In two combinations-those that were defined at the same scale (I e , textile development In Smlthtown 1850-1910 and CIVil War In Smlthtown 1855-1870) and those defined at different scales (I e , CIVil War In Smlthtown and CIVil War In the Shenandoah Valley) The contexts may share the same property types, although the shared property types will probably have different levels of Importance, or they may group the same properties Into different property types, reflecting either a different scale of analYSIS or a different historical perspective As previously noted, many of the goals that are formulated for a hlstonc context will focus on the property types defined for that context Thus It IS cntlcalthat the Integration of goals Include the expliCit conSideration of the potenlial for shared property type membership by indiVidual properties For example, when the same property types are used by two contexts, reconciling the goals will require weighing the level of Importance assigned to each property type The degree to which Integration of historiC contexts must Involve reconcIling property types may be limited by the coordinated development of hlslonc contexts used at vanous levels Integration With Management Frameworks Preservation goals and priorities are adapted to land units through Integration With other planning concerns This Integration must Involve the resolution of conflicts that arise when competing resources occupy the same land base Successful resolution of these conflicts can often be achieved through JUdiCIOUS combination of Inventory, evaluation and treatment actiVities Since histOriC properties are Irreplaceable, these actIVities should be heaVily weighted to discourage the destruction of Significant properties and to be compatible With the pnmary land use .. .' . . Recommended Sources of Techmcallnformatlon Current RecommendatIons A Plannmg Companion A GUIde for State Hlstonc Preservation Plannmg Susan L Henry Renaud, 1983 (draft) DesCribes an approach to preservation planning that uses fully developed histone contexts as special technical studies necessary to effective planning and decIsion-making GUldelmes for Local Surveys A BasIs for PreservatIOn Plannmg (formerly National Register Bulletin 24) Anne Derry, H Ward Jandl, Carol 0 Shull, and Jan Thorman, revised by Patricia L Parker, 1985 Local Hlstonc Preservation Plans A Selected Annotated Blbftography Nell Gagliardi and Stephen Morns, 1993 Provides an overvl ew of th e range of I Dcal historic preservation pia ns from across th e cou ntry, Including information on how a number of commUnities have addressed vanous Issues In their preservation plans The NatIOnal Histone Landmarks Program Theme Study and Preservation Plannmg Robert S Grumet T echnrcal Snef 10, Archeology & Eth nogra p hy Program, N atlonal Park Service, 1990, revised 1992 National Park Service, 1994, Thematic Framework Use of the National Park Service Th ematlc Framework need not be limited to lhe federal level, as the conceptualization It prOVides can equally Inform preservation and interpretatIOn at local, slale, and regional levels Prepanng a Histone PreservatJon Plan Bradford J White and Richard J Roddewlg Planning AdvIsory Service Report No 450, 1994 Descnbes components lhat are Important In a good preservation plan and explains how several communities have carried out preservatIOn planning activities Available from the American Planning ASSOCiation, 122 South Michigan Avenue, SUite 1600, Chicago, illinoIS 60603-6107, (312) 786-6344 Protecting Archeological Sites on Pnvate Lands Susan L Henry, Wllh Geoffrey M Gyrrsco, Thomas H Veech, Stephen A Morns, Patncla L Parker, and Jonathan P Rak PrOVides useful Information on - strategies for protecting archaeological sites In local communities Reachmg Out, Reachmg In A GUide to Creatmg Effective Public PartiCipation In State Hlstonc PreservatIOn Plannmg Barry R Lawson, Ellen P Ryan, and Rebecca Bartlett Hutchison, 1993 DeSCribes an approach for deSigning publiC partiCipation programs for State HistOriC Preservation Office preservation planning, With a mini-case study from the Maryland HistOrical Trust May also be applicable In local community preservation planning settings Takmg Command of Change A Practical GUIde for Applymg the Strategic Development Process In State Hlstonc PreservatIOn Offices Douglas C Eadie, 1995 DeSCribes a strategic planning approach deSigned to proVide practical gUidance to SHPOs In managing growth and change .. .. I CITY OF CLEARWAT,ER loNG RANGE PlANNING DEVELOPMENT REviEW PIANNING DEPARTMENT POST OFFICE Box 4748, CLEARWATER, FLORIDA 33758-4748 MUNICIPAl SERVlCE$ BUilDING, 100 SOUTH MYRTLE AVENUE, CLEARWATlR, FLORIDA 33756 TELEPHONic (J27) 562-4567 FAX (727) 562-4576 August 8, 2003 Ms Mary E Rowley I-Ilstonc PreservatIOn Planner Bureau of HIstonc PreservatIon 500 South Bronaugh Street Tallahassee, FL 32399-0250 RE Downtown Clearwater Design GUIdelines, Grant No F0216 Dear Ms. Rowley As proIllised, I have sent the City'S fourth quarterly report on tIme Please fInd attached the follOWIng 1 Purchase Order No 6990000036260000 In the amount of $30,000 dated 7/16/03, 2 InVOIce No 1413 from LDI In the amount of $10,000 dated 6/25103 and receIved by the City on 7/1103, 3 Copy of check number 364305 dated July 23,2003 m the amount of $10,000 made payable to the consultant (LDI), 4 InVOIce No 1516 from illI m the amount of $10,000 dated July 30, 2003 and receIved by the City on August 4,2003, 5 Copy of check number 365410 dated August 8,2003 m the amount of $10,000 made payable to the consultant (LDI) 6 Attachment A }- Project work schedule for thiS reportmg penod, }- Summary of project work completed, and }- Unusual or stgmficant conditiOns or problems encountered 7 Press Releases }- Press release (June 16, 2003) for the first pubhc meetmg held on June 25, 2003, and }- Press release (July 12, 2003) for the second publIc meetmg held on July 30, 2003 o Copy from local paper (CItIzen-Journal PublIcatIOns) of press release (July 24, 2003) for the second publIc meetmg held on July 30,2003, 8 Meetmg agendas }- KIck~offMeetmg (May 28, 2003); }- FIrst Public Meetmg (June 25, 2003); }- Second Public Meetmg agenda (July 30,2003), and }- Downtown Development Board meetmg (August 6,2003) BKlANJ AUNGST, MAYOR-COMMISSIONER Horr HAMilTON, VICE MAYOR COMMISSIONLR WHITNEY GRAY, COMMISSIONFR I RANK IIIBBARI), COMMISSIONFR * Bill JON~ON, COMMISSION~R "EQUAl EMPLOYM~NI AND AFFlRMATlVF ACTION rl;\PLOYFR" / .. August 8,2003 \\ Rowley - Page Two 9 HIstone PreservatIon Grant Award Agreement Survey and Planmng Grants - Advanced Payment Grant No F0216, 10 Response letters to RFQ from all fIve respondmg consultants mcludmg the seJectmg consultant, LDI, 11 RFQ 14-03, 12 Executed and sIgned Consultmg Services Agreement dated Apnl 28, 2003, and last but certamly not least 13 A draft of the Clearwater Downtown Deslgn Gmdelmes - Parts I and II Thank you very much for your help m onentmg me to the grant process If you have any questiOns, please do not heSItate to call me at 727-562-4558 Smcerely yours, p--- -- ~ Mark T Parry, Planner S \Planmng DepartmenMOWNTOWN PUN UPDATE\CorrespondencelSt(Jle correspondenceVJ8-08-03 Fourth Quarterly Report Cover Letter doc / Return Completed Report to' Grants and Education SectIOn Bureau orHlstonc Preservation DIvision or Historical Resources 500 South Bronough Street Tallahassee, Florida 32399-0250 Your Grants Manager IS: Mary Rowley (850) 245-6333 or Toll Free at (800) 847-7278 FAX: (850) 245-6437 EMAIL: mrowlevla1mall dos state.t1.us PROJECT PROGRESS & EXPENDITURE REPORT REPORT FOR THE 1st 2nd 3rd 1~ PROJECT PERIOD ~ (PLEASE CIRCLE ONE) Reports are due every three months of your grant penod Grant Number F0216 Grantee Name City of Clearwater Project TItle Downtown Clearwater Desil!n Guidelines Project Type Survey and Plannine: Grant Award Amount $10.000.00 Grant Award Agreement Begmnmg Date Date ofImtIatlOu of ProJect Work Scheduled Project CompletIOn Date (0. "Lor. oz.. 12~oz. '/0 ...:,\~) -G'~ ro.1 {.01 Pro;ect Contact Information is shown below. Please correct or update a<; needed. PrOject Contact: Ms, Cyndi Hardin Tarapani Address: 112 South Osceola Avenue Clearwater, FL 33756 Daytime Phone Number: FAX Number: (727) 562-4547 (727) 562-4576 .. " Project Progress & Expenditure heport Page Four Expenditure Report 1. REPORTING PERIOD REVIEW: A. Cash expended tbis Period: $ 10,00{) B. Donated ServiceslDonated Values claimed tbis Period o C. Total expenditures for tbis Period $ $ I 0, tt.1J . 2. GRANT SUMMARY: A. Total Cash expended to Date r~ 1, $ [O.ctt> , o B. Total Donated ServiceslDonated Values expended to date $ c. Total expenditures to date $ fO.OOO . 3. Interest Except where exempted by Federal Statute, all subgrantees of a State shall remit mterest or other investment income which exceeds $250.00 per year earned on advances of Historic Preservation Fund grant funds. Checks must be made payable to: "NatIOnal Park Service". 4. CertIfication: I certify that to the best of my knowledge the information reported herein is correct, that aU goods and services invoiced have been received, and that all outlays were made in accordance with grant conditions. SIgnature of Authonzed Person (please SIgn m mk Ongmal Signatures Only Please) Date " Project Progress & Expenditure heport Page Five 5, Cash Outlay ATTACH ALL INVOICES, PROOFS OF PAYMENT, TIME SHEETS AND PAYROLL REGISTERS. L~J ~!) 1.jV\ Itt-fJ\ICtjt.o TOT AL AMOUNT CLAIMED FOR CASH QUTLA Y $ It!J. (J{)() Attach additional pages for Cash Outlay as necessary d " PrOject Progress & Expenditure Report Page SIX 6. Donated Values A. Donated Materials and Travel LIst aU donated matenals below The rruleage allowance IS $ 29Jrrule (\f ( A- TOTAL AMOUNT CLAIMED FOR DONA TED MA TERIALS/TRA VEL -- Attach additional pages for Donated Materials and Transportation as necessary ~ ~ Project Progress & Expenditure h.cport Page Seven B. Donated Services List total donated hours provided by each mdlvldual Hourly rates shall be Federal MinImUm Wage, ($5 15 per hour), unless the work performed IS that In which the person perfonrung the service IS otheTWlse usually employed or possesses profeSSIOnal slaUs, and Jor trammg and expenence ill that field of professlOnal expertIse, ill which case the rate shall be that normally pmd for such services If the hourly rate hsted IS above Federal Mlmmum Wage, attach a signed statement from the mdlvldual hstmg hls/her qualificatlons ATTACH DONATED SERVICES TIME SHEETS. Irk - TOTAL AMOUNT CLAIMED FOR DONATED SERVICES Attach additional pages for Donated Services as necessary. ~ " Project Progress & Expenditure .heport Page Eight ~ Progress Report For Project Progress Reports submitted for all reporting periods other than the final, please answer or provide information for all of the following items except those marked FINAL REPORT ONLY. For the final report, please respond to all items. 1 Project Work Schedule for this reportin2 period: 5 J2.e. A..{./G d. ~D..t d- A 2. Summary of ProJect Work Completed 7-4e- ~ ~ l. /"1%1 .A 3 Unusual or SIgmficant CondItIons or Problems Encountered 5' ~ """./.kc h Mc..-z)- A. 4. LIstmg of ReqUlred Documents to be SubmItted or Already SubmItted L Copy of selectIOn process documentation (RFP, bId notices, results of bIds, etc ) for professIOnal servIces such as consultants, etc Date SubmItted K Draft copy of contract(s) for professlOnal and servIces for reVIew and approval Date SubmItted ~ Approved fully executed copy of contract(s) for profeSSIOnal servIces Date SubmItted t(. z.'$ '0 , X Caples of Draft Products (Plans, Reports, Brochures) for reVIew and approval Date SubmItted For ~5'-~", 6....:t6c...product Y" News Releases Date SubmItted --=- Grantee Staff and/or Volunteers (attach lIst of names, pOSItIOns, and pay scales) Date Submitted . Send to Grants and Educahon SectIOn, Bureau of Histone PreservatIon, 500 South Bronaugh Street, Tallahassee, Flonda 32399.0250, (850) 245.6333, Fax (850) 245-6437 DOCUMENTATION OF DONATED SERVICES Grant No Ft9 2 {0 PrOject TItle l)ou.,..., kt-.... C fo_t lA.- k.r \)/2.-5:,./1 GC/:(1J:~ "'IA NrA Name afValunteer Type of Wark Performed Hourly Rate of $ N(A /hour Based on NIA The hourly rate shall be the Federal mmlmum wage ($5 IS) unless the work performed 15 that m whIch the volunteer IS otherwlse usually employed or possesses profesSlOnal skIlls, trammg and expenence, m WhICh case the rate shall be that normally paId for such semces m the project area or actual salary A letter supportmg any rate over mInImUm wage must accompany thIS form BEGINNING ENDING DATE VALUE DATE OF OF TOTAL WORK HOURLY (HOURS x REPORTING REPORTING HOURS RATE RATE) PERIOD PERIOD - - - - - Total Hours Claimed Total Amount Claimed $ - -.. SIgnature of Employee Date -- - SIgnature afProject SupervIsor Date Project Progress & Expenditure KI..-port Page Two . Expenditure Report Documentation Procedures For Advanced Payments Please read all Documentation Procedures before preparin2 each Progress & Expenditure Report. The following information is required for each report. Detailed backup documentation MUST accompany expenditure reports. 1. Reporting Period Review A. Enter your total CASH expendItures for the reportmg penod Cash expendItures MUST be detaIled on the Cash Outlay Sheet LIst all expenses/mvOIces PLEASE SEE ITEM 5 BELOW B. Enter your total donated servIces and donated values Donated servIces and values must be detaIled on the Donated Values and Donated ServIces Sheets PLEASE SEE ITEM 6 BELOW C. Enter the sum ofItems A and B above to show your Total ExpendItures for the reportmg penod 2. Grant Summary A. Enter the total cash you have expended to date B. Enter the total Donates Servlces/Donated Values used and receIved to date C. Enter the sums ofItenfs A and B above to show your Total ExpendItures dunng the Grant Award penod 3. Interest Except where exempted by Federal Statute, all subgrantees of a State shall remit interest or other investment income which exceeds $250.00 per vear earned on advances of Historic Preservation Fund graot funds. '4. Certification To be SIgned and dated by authOrized person 5. Cash Outlay A. LIst the mformatIon III the proper columns B. Back-up Documentation is required. Each cash/check or voucher expendIture must be documented with an invoice AND proof of payment, either in tbe form of a canceled check (front and back) or proof of receipt of payment BY THE VENDOR, or a detailed accountmg page showing debits and credits. C. The purpose of each expendIture must be stated clearly and III suffiCIent detaIl for the DIVISIon to determme lfthe expenditure IS allowable D. For in-kind services (salaries), time sb'eets and back-up payroll documentation are required. In hstmg paId employees, be aware that the amount clmmed may be greater than the amount of check smce you are allowed to claIm the gross salary plus benefits A sample In-Kmd ServIces TIme Sheet IS attached You may choose to use thIS or other forms E. The maXImum allowable hourly rate for Federally funded grant projects IS $6029 L " Project Progress & Expenditure ho;;port Page Three 6. Douated Values A. Donated Materials and Transportation 1. Donated matenals must be documented on thIS form 2 Make certam all matenals were donated wIthm the Grant Award Agreement penod 3 MIleage must be calculated at $ 291 mIle DestmatIOn, purpose of travel, and number of mIles dnven must be lIsted B. Donated Services I All Donated ServIces MUST be documented on an attached Donated ServIces TIme Sheet 2 Each attached Tune Sheet must be sIgned and dated by the Volunteer and the Project SupervIsor 3 LIst each of the donors and thel[ donated servIces 4 Be sure to mclude the total hours worked /i PURCHASE ORDER NO rl')) Un('POJf,;ll)O VJ,l CITY OF CLEARWATER PURCHASING DIVISION PO BOX 4748 CLEARWATER, FLORIDA 33758-4748 FLORIDA SALES TAX EXEMPTION CERT NO 62-Q2-134859-54C FEDERAL EXCISE TAX EXEMPTION NO 596000289 PO DATE I) 7 /1 \') " n '1 HE(:g r 'fr,:!,! MAIL TWO COPIES OF INVOICE TO CITY OF CLEARWATER F'NANCE OEPARTMENT P.O BOX 4748 CLEARWATER, FLORIDA 33758-4748 SHIP TO PLANMT NC IJE!di,J7'I'M r~ N'!' (':r T't 01.<' l:t. Ei\FWA'1'ER' 1 00 ~ t1YRTt.g AVJ>:, I ~NO F' CLf~A Rv}ft."('T<:H Fr, J 17~, f) VENDOR NAME T.l'ND DI.:Fll<lN TNHG\'i\rt'ION: I ATTENTION 24 HOUR ADVANCE NOTIFICATION REQUIRE ON ALL SHIPMENTS TO CITY OF CLEARWATER LOCATION: DIRECT ALL COMMUNICATIONS ON THIS ORDER TO 140 NrA1'!'1f Inf.!\i'lf,,) A V t: S!l I 'j'I.; ) 9 ''"j "11 H'l'fo;l-I P)\PI' PI. JEPARTMENT PI"i\NN r N':; rmr1' ITEM . ' - ~(:1"~~-' 1~11~~~' ~ ' ~,;;..> (:1'~,~' ~. '::.....1 \"", ......, .' ~..:-rI " <, 'to '?'~.. f.;:;..~~ l,f."~, ~, ;t... 'r-r -e.'-t';, -....~.~,.,~,p ~,~~i~~ , ;f.""'--~:t.1 ~""L"","T~ - t:1'~,.,.,:;: r 1.11'00" ..,.1' ~ '" ~-~ H~~:1 ~~rL:";: $~~:t. i',t. ~L .....'T L ~ C" ~~. ~ ~~....t. ~1 ~~~} ~~............~ - 1. \ 1'f- i...... ,~, ~i.r:;'~.~'6.i F.~~~!!. ~....I...,-'~ .t'!'~~4 '1. (. .1";' i....~ ~ ~'. '-'~'" ".- ~i~. ~..~:~ ~-,!.1. I';" i."r, ,_~ ~ <'to ~-;;-" f.;:;..~~ ~:-,,-~i.';'''' ..... ' _ "f""" ~ I f'''' 'i.~."\ p.... _.r j;~i!.,. "i'..( =...~~. ._1 :. 0\)1 ()02 oo:..! '~ ~ ..,. {~ ~ J ANGI':f. HA r Nr.S 'r' i"1 . ") I(. ~ , <\!j 79 FOB PAYMENT TERMS cor. r.:A HWJI.l' ~: H N F.'l~ UNIT DESCRIPTION UNIT PRICE TOTAL PRICE (O;J\Cll OOWN'l'OWN lfF: H 1 GN GU I Dr.: r... I N F. ~ I 1000,00 lOOOO on rl, {I elf DOWNTOWN DB~JGN GUIDELINES 1 000 00 0000 00 RACfl DOWNTOWN l)F,~n CiN GlI {DrH. HlF.S 1 Hoo,on 0000.00 AWAlwtm BY THY.: c r'l.'Y M.t'\NJlGIm ON JULY 1 f;, l.OO~. DISCOUNTS On any dlscOl.ml, hme will be compuled from date 01 sallsfactory delivery of all Ilems or from dale correct inVOice IS received, whichever IS Ihe later date pi,' E t t'1 H '1' '['i' 'l' i\!. ?-, H't' TO'f't\!. t'I-1,~,I}N'1' I'" i ~ l~ ~ ;('()'JO.I'(I I hereby Cerlify That The lIems Specified Above Have Been Received, Inspected for COf\lormaf\ce 10 Contracl ReqUirements and Accepted as lndlcaled In "Quanlity Received Column ,f CHECK ONE o THIS IS A PARTIAL DELIVERY D THIS IS A FINAL DELIVERY Rece,ved By Date Received DeptJDw ~j!ECIE~V~\\l"-i COPY ~'301llJ * Land Design~s, Inc. 140 North Orlando Avenue, Suite 295 Winter Park, Flonda 32789 BILL TO CIty of Clearwater Attn: Gina Clayton 100 S. Myrtle Ave. Clearwater, FL 33756 DESCRIPTION Downtown Design GuidelInes HOURS ~g;s ~i,r;;~ Release # - ReQu:stlOn # ~ =- ~~~:pt# ~.~}.o Approved ~ -'LOZ- Thank you for the opportunity to provide you with our professional servIces Invoice DATE INVOICE # 6/2512003 1413 PROJECT NAME 99026 Ol/Downtown Design Gui.._ RATE AMOUNT 10,000.00 10,000 00 p T atal $10,00000 J t}xmID JIl I L r.) ')Hi!I'j I VI ~ ....(lr. ," L ..A,;,.Ij.J ~NiNG DEPARTMENT (".-+bit)' OF- CLEARWATER e ' - . ; -"'~'IT:Y\OF' eLi~~RWAJ:t=RI~j...,~'i<~<'~ \;~ ,-'~Yic> '-'i'~~j~r~":' ~~--:.?~fcj-B~nk:O(~e~:,,~~~;;t~:.'"~, "". N'o r-z:6'~'4:7'O" 6 " ~ r ~:I ~ nr!..... " l,.1..,I.f<--J L.-!C:~"" .,;:~~1...... ~-... J... ~ ....:::.l.i.....-J;...'-~! ~: l"~'::...... ~ ~ PlneUas Coullty~ lL b~'" <r~""" ...........- .... -. a r\:) 0 -'F.INANCIA'l.:-'SERVI@E'S';/xDr&1INISTRA rlcdN[b,;'~~>~~ -;.,:~' ,::V~:'\~;~f_L/';----~~" - ,~-, -:--', :'q - -:!,~{",", -, ....~ - cr-1"'"1,~ "' l; r,;.......-.- r~~~-...~~"'~ ~ ';f t ;;;:~L- .-~ ~ ""~: ~jlt~~ -..... .".\-;. "'':..o.::..~; ...~.)/ "'~"""""~~-""j~ r /~ ~..... ';-i\-* r~ ~ 1 'L.-' \...( ~ \ ~ l....r~~~ ! ... ~oli" \\ ...-{,1-....;-~~)l,."\.~ ,.~""li. ~':~1-h~~~""1~~ .../'1~1 J tJ'-~~?~~...'.,!'J' ~ ~"- f!..r~:;.. "':... I:il~ / - ~., , ~ ',.' :J.:";' -, CLEARWATER~FLORIPA _ "'V ~-",,;,0~7, /2:3,;;03 ,~ i~ _",'. - ,~.> )~r( 20_ '_ ",q_q0036430~ ~'\...", '1< ... ~ ~ ........ I ... ~ ~....~,.' :. ...."-)....~ "to! -... } '-:.~, r~ t~ ......l..... I - - ...!-, ~ I +- ~ ... ~ ~... _..r t ...- ~ ~ .... ~V' ::i. ;,.... (I ~I ~\.. ~L...:. ...... _ ,,~ ~.... ~ ~ <.<~/......, J 1" '" ~ .J .... 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"(~;t""A't<~I";';'~"':1::""'I ;-'"...~,.... {r",,\.<_"L .... ot ~~/"" ~.. oy~_.,....., 1 t '.f'~' ~ ....\"'I'~/ ~ I .... ~ e."} , _ '. LAND DES-I GN' .'1 NN0Vt\T'i'dN'S:~: 'I'N6~ "::.-: .~ " e -c ~" ',., ! ~ ' '~~ ~ -" <;~};.~-', ~ - - ." oJ" v / ..... ~_~....o;-""'~.... _ "'fJ..l... ~ -~~ ~I':"'~~ 1........11. -.. ~...~ -"'.j \.~'" r' l.,. (''''1'" 't..~"- ~1. f...~~~ "\.J~:_.. -~/ r ~ ~oI, '. ' . . 140-, NORT.H,~ ORLAND,O , AVE'_ ~ ":" ",~"- "" '"'~ :/~;. :...';' :>~ '" i : ,,;1'" '.,.' .'- . 'S-U;I'T~E-:2'9-~"'I"'OJ '" ~;\:I'~JZ""t~"- -. "Go ~I r; ~.f~ ~I-:'(~ ~t-/ ......,1/_:;{l' ...t:~Yl\~!!" - -\ "'.... ~ _ ~.... ~ p..~ ~~ .) ~ ~ ~ .'" ~ -'d"".............. I" ~'1. -.~,r ~.~< -,,-"#- ~..< f .....'1:("'" (' ..-~t~1-'V"IF>...ti> 1,1'"" I ; W'r"NTE"R hA^ R'-K' F1 if ~3~27~8 9 .. '"i ~~... It f..J1 -.., <..r 't.i':' ~ .... ,.<) ... "C' ~ ... - .' - r::. ; " ~". ,_~ ,- ',' <-i!" ~.;;,;,-: ':' c,~~'lA}'t."~.I':"" '. ..l .-,' 13.' ;fA' " <, l ,L ' ..' :~,,, ,- - >~-,i;-,:, _~; '- -,. ,'d,1'~:~4;'f, -,:,-:~,';, SI_'''I.~- ..::::,:t l;.fJl7 <~M. -~/V11.Jl.JI:; .r7_ "l J C jJ- ~ ~ J ........,...... l(\ ~ t Io'? -f' "'""1. ~\.\ ~<'~" J ~ ;0,;,' ~ ~ r 1 ~""'rt" -,.. IJ' .... I -'1 ~lt ...~I~ 1_ .. -:..: ~ tl"'("'''; ~ ~~ ~"""'";.;.. &; ::......~.~ ~ {...... t'"["" l }\ ~ "-I,J \ /Ii ...... ....., f' ~ "'~-"~~...",~....~~""~-...~ ... ..1"-..... ~ C>(, ...-? 11100 ~ b'" 310 Sill 1:0 b 310000... 71: I. 2 bOO 310? SaUl LOWER HALF FOR RECORD. DETACH BEFORE DEPOsmNG 0000364305 INVOICE DATE. INVOICE NO , INVOICE AMOUNT PO NO COMMENT AMOUNT 06/25/03 1413 10.000.00 0000036260 10.000.00 10. OOtl'rV OF CLEARWATER 10.000.00 Thank you for the opportunIty to provIde you wIth our professIOnal servlces I I ! ~and Design Innovations, Ine. 140 North Orlando Avenue, SUite 295 Winter Park, Flonda 32789 BILL TO City of Clearwater Attn. Gma Clayton 100 S. Myrtle Ave Clearwater, FL 33756 \ I I I I DESCRIPTION Downtown Design GUIdelines ::hLc;fn ~ 3~?~0 ROSS PO# Release # ReqUlstion # - fl.:=' ReceIpt # ~I .S!::/.. Code (D APproved ~ Invoice DATE INVOICE # 7/30/2003 1516 D~:t:J"""- h' ~".. ~~ <!r fP4r ~~~ 1. < I'" iV't,:'i"""n oI":lI"TI ':. -o,? ~ ::r.;r '\":''=rl. \ t~t:h~ .....,u ;-: II ,If ff 1\ '" p.f : j~lIlf1'" ~,~! 'd "\: ,....~ r11 ... l~i T\Jl ~~ _ ,~ ~J~ i-.t.\f\~~ r;, '; -.- ~ , _ '~'r ( " l:.:: f ,j, c J'J r ~ t ~ '~ ~~~ '" ~ l~ - "1;. , ::t PROJECT NAME 99026 01IDowntown Design Gui .. HOURS RATE ) AMOUNT 10,00000 10,000.00 \ fiv1cth1Ce, -- -rAm YJeW to ih j s r hDp!- fhiS is eorrecf. JenYlie K. hJrlo/ vYJ~olkr the pzrYIe . .rr M~ i,:> <<. f~~}etrY\ OV" C{I/JY 1JA~5fl On SJ rrease.. 0111. Af,o, fag:: 5evVl "",e: Ol cpfY of k chd::. Get YOfA. vn."li( our. We. YIeffl .{if fL ~ o.o(l).m $'. iVtt. J ~ Kt.{ST T ata I $10,000 00 , LOWER HALF FOR RECORD - DETACH BEFORE DEPOSmNG -.: ~...)..... ,-... J I .......( ~J ';t:~~.dJfI.t'--""'1..,.t ,i~~-",,,,'::.,,,,,,""1""'''''''...f .l.-j.l~ql~Ji!.-R"....o:;.'1~4i'... ~ 'i9~"" \I~if-'-'''r(r'''''~J-.i=:'''-''ll ~t""')l~~t (.L.,;. >,.,o~-tl.-::i"'~ri'" 'it...E.... ,I~~~;~~""'....t-l'-,J\,. r-:t- ">.... I.... ~ INVOICE DATE/, <)~ INVOICE;NO<-'''!\:~;;1 "'S',~1INVQICE,AMOUNf"}~ r::: i~;p 0'; NOj,';:~}:"I'tJ,~~1.,,; - -k;.>COt!'1MENT: l;':J';:-l':~~'{<' I" ,r<;,,:~~"AMOUNT 'r l ' [) 0 0 0 J (," ~ 1 0 ,:'/~10/n, l.: (> tu on[) 1 .....,~f ~~]. "..~ U O'I~' 'J 0 QO O'':Hi" 2 en qf;-::~~ '''..... ~t r~}.\ 1. ;; ....\'> .: ~t"i..,.l 'I,..:t... ,1'" m t .....1"1.. "'~:):J- i~ t> ) (), (li}(l, nu ; ~ I~ t ", , I....l ~ ___ \) ~~t:'-" , I r ~.t. 4> ~ / , ~.... ~~ ii ~1; - \~ t -. ~ l \1. : ~ .'r~"i~ "l:J ........ ~....~ .-.:.:[. ~ "'-"1"'" ?-~ 'Ii'.... ~lol;'t ~ 'o}.""-- ......... r \J \?.....A... ., ~"d'1....J""~.., 1 '\ Ie'" /"?;.f 1;.. .t....;J.. /'""l "':I" ~~ \ ~ ~#Y!.t r.. , I~.! I ~,. ~....>.~ '\-~1 (.{f'! ~... ........ -.l "\. - ~"r.-.... ~ 4. :~~.,.:r~.....~ ~f 1>-~'1 -r1'....,~ ...-"" ~;;..,I;"'o ~-... :. "'r- -r:;;; \,~ .I-..L -: ~l!~ ~)..--.;< l' ;/:;\-'l.c-,~ '1 r:..,"\~ r' ofo~1- ~{ ~l-" i~:' ~{~ .;j~~-4:, ~; \;\.~t -'1 ~l \, ~ ::;'.....:..:; 'l. (.~ '1. (' ~.t ~ zr.... ..;;)4; ,....... l!t...~~\ ~I r J"i. ~, I~ ''>.1jJ .... - l j , " " \' 1(', oO/Clrv OF CLEARWATER (L 11')0 110 Attachment A 1 Project Work Schedule for this reportinl! period }>- Klck-offmeetmg held May 28,2003, }>- FIrst Public Meetmg held June 25,2003, }>- Second Pubhc Meetmg held July 30,2003, }>- PresentatIOn before the Downtown Development Board on August 6,2003, and }>- FIrst draft of the Design GUIdelInes dehvered to Staff on July 23, 2003 2 Summary of ProJect Work Completed }>- RFQ prepared, }>- RFQ released on January 23,2003, }>- Contract wIth consultant signed and completed on Apnl 28,2003; >- KIck-off meetmg held May 28,2003, }>- FIrst PublIc Meetmg held June 25,2003; }>- Second Pubhc Meetmg held July 30,2003, }>- PresentatIOn before the Downtown Development Board on August 6,2003; and }>- First draft of the Design GUIdehnes dehvered to Staff on July 23, 2003 3 Unusual or Slgmficant CondItions or Problems Encountered }>- AdditIOnal time was expended early m the process (wIthm the first and second quarters) m obtammg conceptual approval form the CIty ComnussIOn, and >- A tIme extensIOn was granted by the State penmttmg the fmal draft of the DeSign GUIdehnes to be subnutted on September 30,2003 mstead of June 30, 2003 For Immediate Release June 16,2003 Contact Jodie Wiley Phone 727-562-4881 Clearwater Seeks Input on Grant-Funded Downtown Design Guidelines CLEARWATER, Fla - The CIty of Clearwater IS developmg new Downtown Clearwater Design GUldehnes whIch are funded by a $10,000 state grant and an addItIonal $10,000 from both the Commumty Redevelopment Agency and the EconomIc Development and Housmg Department The publIc can provIde mput on the gUIdelmes at a 530 P ill June 25th meetmg at the HarbofVIew Center, 300 Cleveland Street The GUIdelInes WIll provide cntena for hIstonc renovatIOn, new constructIOn, bUIldmg additions, far;ade alteratIOns and sIgnage for downtown areas The GUIdehnes, which Will be mcorporated Into the updated Downtown Plan, Will gUIde development and redevelopment wIthm and consistent WIth the VISion for Downtown The GUIdehnes Will Incorporate a hIgh standard of design that reqUIres hlgh- quahty development and promotes a cohesIve appearance wlthm each of the SIX character dlstncts estabhshed by the Plan. In addlnon, they will maIntaIn and enhance the pOSItIve aspects of eXIstIng downtown development and encourage new development that Implements the goals, ObjectIves and poliCies of the Plan "These gUIdelmes Will replace outdated gUIdehnes created for a smaller area of Downtown," SaId Plannmg DIrector Cyndl Tarapam. "The new gUIdelmes Will reflect Clearwater cItizens' VISion of how redevelopment will look " Land Design Innovations, Inc , the WInter Park, FIa -based Company awarded the project, WIll have untIl September 30, 2003 to aSSIst CIty Staff m developmg the new plan ThIS project has been fmanced In part WIth hlstonc preservatIOn grant assistance provided by the NatIOnal Park SerVIce, US Department of the Intenor admInistered through the Bureau of Htstonc Preservatlon, DIVISion of Htstoncal Resources, Flonda Department of State as assIsted by the HIstonc PreservatIOn AdVISOry CouncIl. For more mformatlon, call the Planmng Department at (727) 562-4558 ### r For ImmedIate Release July 12,2003 Contact Joetle WIley Phone 727-562-4881 CIearwatel' Seeks Input on Downtown Design Guidelines CLEARWATER, FIa ~ The City of Clearwater WIll host a second meetlOg to dISCUSS the new Downtown Clearwater DeSIgn GUIdelInes at 530 P m July 30 at the HarbofVIew Center, 300 Cleveland Street Clty staff wIll present results of lOput from a June publIc meetlOg, and seek further lOput on the gUldelmes The gUIdelines wIll proVIde cntena for hIstone renovatIOn, new constructIon, bUildIng addItions, fac;:ade alteratIOns and sIgnage for downtown areas The gUIdelmes, which will be Incorporated mto the updated Downtown Plan, wIll dIrect development and redevelopment conSIstent With the VISIon for Downtown The gUIdelInes wIll Incorporate a high standard of deSIgn that reqUires hIgh-qualIty development and promotes a coheSIve appearance wIthm each of the SIX character dlstncts establIshed by the plan In addItIon, they wIll mamtam and enhance the posItive aspects of eXIstlOg downtown development and encourage new development that Implements the goals, objectives and pohcIes of the Plan Land Design InnovatIOns, Inc , the WInter Park, Fla -based company awarded the project, WIll have untIl September 30, 2003 to assist CIty staff III developIllg the new plan ThiS project has been fmanced III part WIth histone preservatIOn grant aSSIstance proVIded by the NatIOnal Park ServIce, U S Department of the Intenor adrmmstered through the Bureau of Histone PreservatIon, DIVISIon of lItstoncal Resources, Flonda Department of State as assIsted by the HIstone PreservatIon AdVIsory CouncIl For more mformatlOn, call the Planmng Department at (727) 562-4558 ### Page 2 Citizen-Journal Publications, July 24 - 30,2003 Clearwater seeks input on downtown design guideilines CLEARWATER - The Clty wIll SIX character dlstncts estab- host a second meetmg to discuss hshed by the plan" In addition, the new downtown Clearwater they; will malhtam 'and enhance desIgn guIdelines, Wednesday. the posItIve aspects oJ existIng July 30. at 5 30 P m at the Har- downtown development ~nd en- borvlew Center, ,300 €leveland cop.rage new deveropment tvat. St City starr ,WIll present. r"esults Implements tp,e' goals, obJtfctlves of. mput from a June pubhc and polIcies oUhe plan, ' meetmg\ ?nq seek ,further: mput Land DeSign' InnovatIons Inc , o!l th,e ~Ulq<;Iln~"s; '\l "'" '" < 'tl)e 'Yiritei~\arKi,pased cQmp~~r The gUJd(';lin~$-.WJll ~prqVlpe cn-' awarded, th,e' proJect. will have ~eiia\ for JI{stomc rehovaqon; new until ,S~pU ~O, to.. aS~lst 'crty st.aff constructIOn: buIldmg addltIons, ' m, develoHmg tne 'new. plan ;: ~"";;.}:('"'" ~l ~ ....... -.. ,( J Y.,u~"'~ I - ~1 'L ~ _ J .rI- fa~~d,e altera,~~t?n.~ apt1 Sl!p:tage, 'J7!1~s' proJ~ct\;b-a~ beep. fl:,~anced for downto~ ~I:t~~.s '" ~e; g}lide- 'I~ 'Pca;r.t.-r v.;:'tll.~t:l~t~nc pre~erxahon lines. wJ:llch wIlI'p~ mcoi'p,orated ,grant' aS~I,~t~~e, ,proVlded by the into ,'t,he \!Ppa(e,d,' D'qwntown f'JatI<?_~a}, I;'a.rK- \S~rv1c;e. .:u? De- Plan. W1ll direct development and partinelit of,' the Intenor, admm- J. 7",) ,;,. \'... .r "" ':!.> i'. to. { - J- ~ redevelopment: conSIstent With -Istered' through>tlIe< Bureau of ,<"_,\., "-I.... _:'l ..- ~ ~~ ~ -IT "'t.. ... o/{";:",\ - l't....1 tfie v:l.SlOn for Downtown J "Historic PreservatIOn" DiVlSlon of Th'e ,guidelInes Will' mcorpofat~ < H~stoncal Resou~rces': FlorIda De- ,L ~-.\ -YI f r ~i _ "--. - "< - -- l \ I - " ~- '" f .{' a, fq~~', sta,n:qar~~>of qesign, ~~a,t part~~n,t of Sta.,te, a~ assiste,q by requ~res h!gh-q~ah<ty dey~lop-' ,tlJ~, EJlstone Pre~ervabon AdVIso- ment and pr9!li<!t,e~ a co}1-e~\nve ry ~\:n.mcl1 Call 'qIe Planmng De- appearance wltnln ~ach of the partmeIjt at 562~'4558. DOWNTOWN DESIGN GUIDELINES Kick-Off Meeting Harborview Center May 28, 2003 - 5:30 p.m. Aeenda 1 Welcome & IntroductlOns - Cyndl Tarapam, Planmng Dlrector 2 OvervIew of Project - Tracy Crowe, Land Deslgn InnovatIOns, lnc 3 Next Steps for Commumty Involvement - Tracy Crowe, Land Deslgn InnovatIOns, Inc 4 QuestIOns and Comments There WIll be two opportumties for publtc mput on the desIgn gUidelInes (pnor to them bemg presented to the Commumty Development Board and CIty COmmISSlOn for review) The public mput meetmgs are scheduled for Wednesday, June 251h at 530 pm and Wednesday, July 30th at 5 30 P m. Both meetmgs Will take place at the Harborvlew Center Please VISit the City's Webslte at www clearwater-fl com where the draft Downtown Plan wIll be posted m early June Make Us Your Favontel If you have any questIOns or Ideas regardmg the deSign gUldelmes, please contact Mark Parry. Planner at 562-4885 or mpatTv@c!earwater-fl com or Gma Clayton, Long Range Planmng Manager at 562-4587 or gclavton@clearwater-fl com Thank you for your participation! S \Plannmg DepartmenMJOWNTOWN PUN UPDATE\I)owntown DeSign Gl'ldelmeM,ck.off Meetmg Agenda doc ~~.arwater u DOWNTOWN DESIGN GUIDELINES Second Meeting Harborview Center June 25, 2003 ~ 5:30 p.m. Aeenda 1 Welcome & IntroductIOns - Cyndl Tarapam, Planmng Dlrector 2 DiscuSSIOn of BasIc Design Pnnctpals- Tracy Crowe, Land DesIgn lnnovatwns, Inc. 3 Break-out Groups 4 DIscuSSIOn of Key Issues from Groups 5 Next Steps for Commumty Involvement - Tracy Crowe, Land Deslgn lnnovatwns, Inc 6 Wrap-up, Questtons and Comments There will be an additIonal opportumty for pubhc Input on the design gUIdelInes (pnor to them beIng presented to the Commumty Development Board and City Comnusslon for reVIew) on Wednesday, July 301h at 5 30 pm at the Harborvlew Center Please VISIt the City'S Webslte at www clearwater-fl com where the draft Downtown Plan IS currently posted Make Us Your Favonte' If you have any questIOns or Ideas regardIng the deSIgn gUidelInes, please send them through downtown plancomments@clearwater-fl com or you can contact Mark Parry, Planner at 562-4885 or mparry@clearwater-fl com or GIna Clayton, Long Range Planmng Manager at 562-4587 or gclavton@clearwater-fl com Thankyouforyourpar.ric~ation! S \Plannmg DepanmenfIDOWNTOWN PLAN UPDATElDownwwn DeSIgn GUldelmes\Meelmg Agenda June 25,2003 dar; DOWNTOWN DESIGN GUIDELINES Second Meeting Harborview Center July 30,2003 - 5:30 p.m. Aeenda 1 Welcome & IntroductiOns - Cjndl Tarapanz, Planmng Director 2 Presentation of Key Concepts of the Downtown DeSIgn Gwdelmes - Traq Crowe, und Dmgn InnovatlOnJ, Inc :> SIte DeSIgn :> BUlldmg Design :> Stte Access/CuculatlOn >- Landscape &Buffenng >- Stgns/Ltghtmg >- Other Special RegulatIOns 3 Next Steps for Commuruty Involvement - Gina Clqyton, Long Range Planmng Manager 4 Questions and Answers/Comments Please V1<;1t the CIty'S Web SIte at w\v\v clearwater-fl com where the d.raft Downtown Plan IS currently posted Make Us Your F avonte1 If you have any questions or Ideas regardmg the deSIgn gwdehnes, please send them through downtownplancommenb@clearwater-fl com or you may contact the Downtown Planrung Staff . Gma Clayton, Long Range Planrung Manager at 562-4587 or gclayton@clearwater-flcom . Mark Parry, Planner at 562-4885 or mparrv@clearwater-flcom . Marc Manano, Planner at 562-4553 or mrnatlano@ckarwater-fl com Thank you for your participatlOn! Notes S \Planmng DepanmenNJOWNTOWN PlAN UPDATNubilc MeenngsIJJ7-30-03 Second MeelmgIJJ7-30-03 Agenda doc ~ Dd~ CLEARWATER DOWNTOWN DEVELOPMENT BOARD Regular Meeting Agenda August6,2003 City Hall- CommiSSion Chambers - Third Floor 112 South Osceola Avenue 5-30 P M 1 Call to Order 2 Approval of the July 2,2003 Regular Meeting Minutes 3 Approval of the June 2003 FInancIal Statements 4 Citizens Comments 5. Proposed "Downtown Plan" - DISCUSSion 6 Downtown Design GUidelInes - Gina Clayton, Planning Department Manager 7 Downtown Manna - Reginald W Owens, Economic Development and Housing Director _0 8 Adopt Preliminary Budget a Request for funding - related to purchase of the Miller property (adjacent to Clearwater AutomotIve) 9 Establish Nominating Committee for October 2003 ElectIon - Accept Election Timetable 10 FI Festivals and Events Conference Report - Bob Fernandez 11 Main Street Report - Anne Green, Coordinator 12 FInal Comments 13 Adjournment f~ Pii ~1 M: _ J:;:. ~f,in k~ --------..;;- Historic PreservalF!y ,~j t r;~' ard Agreement Survey and Planmlr " -;L J anced Payment Grant No. F021.!!.. This AGREEMENT IS between the State of Flonda, Department of State, DIVISiOn of Hlstoncal Resources, heremafter referred to as the Department, and the CIty of Clearwater, a mumclpal corporatIon eXlstmg under the laws of the State of Flonda, heremafter referred to as the Grantee, relatIve to the DO'>'{ltown Clearwater Design GUidelines ProJect, heremafter referred to as the Project, and IS entered mto this ol~ "'" day of t9c..Ao'cri ,2002, and shall end on June 30,2003 The Department ]S responsible for the adrrumstratiOn of grant-ill-aid aSSistance for h]stonc prei>ervatJon purposes under the provlslOns of SectIon 2670617, Flonda Statutes The Grantee has applied for grant-m-ald assistance for the Project The apphcahon, mcorporated by reference, has been reviewed and approved III accordance with Chapter lA-35, Flonda Adrrnmstratlve Code, whKh regulates Hlstonc PreservatlOn Grants-m-AId Subject to the limitations set forth III thIS Agreement, grant-m-ald funds III the amount often thousand dollars ($10,000.00) have been reserved for the Project by the Department The Department and the Grantee agree as follows I The Project shal1 mclude the followmg authonzed project work A Architectural Design GUidelines for the CIty of Clearwater's Downtown Redevelopment Area, utilizing tbe DiVision's Model GUidelines for Design Review and the Secretary of Interior Standards for Rehabilitation, will be produced. B A draft of the Design GUldelmes will be subrrntted to the Department no later than Forty- five days prIOr to the end of the grant period for review and approval. C. Three copies of the Architectural Design GUidelines will be subrrutted to tbe Department at the end of the grant period as final products. If The Grantee agrees to adnumster the Project III accordance with the GENERAL AND SPECIAL CONDITIONS GOVERNING GRANTS AND THE ADMINISTRATIVE INSTRUCTIONS FOR mSTORIC PRESERVATION PROJECT ACCOUNTABILITY attached as Attachment "A", and Chapter lA-35, Floncla Adrrumstrahve Code, and the followmg speCific condltJons A The Grantee agrees to complete the Project by June 30,2003 and subrrnt the FlOal Products and the FlOal Progress Report and FlOal ExpendIture Report, as speCified III Attachment "A", Part II, subparagraph B 2 , wIthm 30 days of completlOn ofproJect work No costs Incurred pnor to the conunencement date of thIS Agreement are eligible for payment from grant funds No costs mcurred after the above project work completion date Will be eligible for payment unless speCIfically authonzed by the Department before the cost IS mcurred B The Department shall not assume any liability for the acts, orruSSIQOS to act or negligence of the Grantee, ItS agents, servants or employees, nor shall the Grantee exclude lJabillty for ItS own acts, onusslOns to act or negligence to the Department The Grantee hereby agrees to be responsible for any IRJury or property damage resultmg from any actIVIties conducted by the Grantee, ItS agents, servants or employees C The Grantee, other than a grantee which IS the State or agency or subdivIsIOn of the State, agrees to mderrullfy and hold the Department harmless from and agamst any and all claims or demands for damages, mcludmg attorney fees and court costs, resultmg from personal Injury, mcludmg death or damage to property, ansmg out of any activities performed under thiS Agreement, orrusslOns to act or negligence of the Grantee, Its agents, servants, or employees and shall mvestlgate all clauns at ItS own expense D The Grantee shall be solely responsible for all work perfomled and all expenses incUITed In cannectlOn with the Project The Grantee mdY subcontract as necessary to perform the services set forth III thiS Agreement, mcludmg entenng mto subcontracts with vendors for services and commodities, provided that such subcontract has been approved m wntmg by the Department pnor to ItS executlOn, and prOVIded that It IS understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses or liabilities mcurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all expenses and lIabilItIes Incurred under the subcontract E The Grantee shall subrrut complete bid documents, mcludmg plans and specificatIons, to the Department for review and approval pnor to the executIOn of any contract for construction work F The Grantee agrees that all acts to be performed by It In connectIOn With thiS Agreement shall be performed ill StrIct conforrruty With all app hcable laws and regulations of the State of Flonda G The Grantee shall coordmate consuitalion between Its profeSSIOnal consultants and approprIate Department staff representatIves as necessary to assure mutual unders tandmg of and agreement on the objecliveS, reqUirements, and Imutatlons of the Project III relation to the State HIstonc PreservatIon Program H The Department shall urulaterally cancel this Agreement m the event that the Grantee refuses to allow public access to all documents or other matenals subject to the proVISlOTlS of Chapter 119, Flonda Statutes, and made or received by the Grantee III conjUnctlOn With thiS Agreement I Bills for fees or other compensatlOn for services or expenses shall be subrmtted III detail suffiCIent for a proper pre-audIt and post-audit thereof The Grantee shall not charge the Department for any travel expense Without the Department's wntten approval Upon obtammg the Department's wntten approval, the Grantee shall be authonzed to Incur travel expenses to be reimbursed \l1 accordance With Seclion 112061, Flonda Stahltes J The Grantee reco gmzes that the State of Flonda, pursuant to Section 212 08 (6), Flonda Statutes, IS not reqUIred to pay taxes on any goods or servIces which may be proVided to It pur5uant to thiS Agreement K The Department's performance and obligation to pay under thiS Agreement IS contmgent upon an annual appropnatlOn by the Legislature In the event that the state funds on which thiS Agreement IS dependent are Withdrawn, thiS Agreement IS terrrunated and the Department has no further liability to the Grantee beyond that already lllcurred by the terrnlllatlon date In the event of a state revenue shortfall, the total grant shall be reduced III proportlOO to the revenue ~hortfal1 L All project work must be III compliance With the Secretary of the Intenor's Standards for Preservation Planmng 2 ~ M The Grantee wIll not dlscnmmate agamst any employee employed m the performance of thIS Agreement, or agamst any applicant for employment because of race, religlOn, color, handIcap, national ongm, age, gender, or manta I status The Grantee shall msert a Similar provIsion m all subcontracts for servIces by this Agreement N The Department shall not be liable to pay attorney fees, mterest, late charges and service fees, or cost of collectIOn related to the grant o These grant funds will not be used for lobbymg the Legislature, the Judlcml branch or any state agency P Each grantee, other than a grantee which IS a State agency, shall submIt to an audit or submIt an attestation statement pursuant to SectlOn 216 349, Flonda Statutes Q The product of the Project must be the ongmal work of the Grantee or ds consultants If the work of others IS used as background mformatlOn, It shall be appropnately credited to the ongmator III The Department agrees to pay the Grantee for 50% of the Grantee's total cash expenditures and donated values, so long as the Grantee's cash expenditures equal or exceed the amount of donated values, up to a maXlITlUm payment of ten thousand dollars ($10,000.00) If the donated values exceed the amount of cash expenditures, the Department shall only pay the Grantee for 100% of actual cash expenditures up to a maXImum payment often thousand dollars ($10,000 00). In order for any expenditure to quahfy for payment, It must be properly documented, be for work performed dunng the term of the Agreement, and for a charge WhICh IS reasonable In amount and directly related to and necessary for the completion of the authonzed project work The total amount as prescnbed above shall be made to the Grantee m four quarterly Installments The first three may be made at the begnmmg of each quarter for which they are allotted Grantees shall submit the four signed Requests for Advanced Payment Forms (No HR2E560397, effective 3/97), herem Incorporated by reference, With thiS sIgned Grant Award Agreement to mlhate the grant The Grantee shall submIt to the Department a completed "Progress and Expenditure Report" form for every reportmg penod of the grant penod Progress and Expenditure Reports shall be received by the Department wlthm 30 days of the endmg of a reportmg penod WIthm 30 days of completion of proJect work, the Grantee shall subrmt the completed "Fmal Progress and Expenditure Report" form to the Department The last grant payment mstallment shall be payable durmg the last quarter for whIch allottea and upon receipt and venficatIon of the Grantee's Fmal Progress and ExpendIture Report and venficatIon of all preViously subrmtted Progress and Expenditure Reports When advance payments have been made by the Department, adjustments for overpayments shall be made quarterly and upon receipt of the Fmal Progress and Expenditure Report, unless otherwise agreed by the partIes In addition, m the event that all project work whIch IS the subject of thiS Agreement IS not fully completed m both a tImely and satisfactory manner, the Department reserves the nght to demand and receive full reimbursement of all sums which It has paId the Grantee under thiS Agreement Payment for project costs will also be contmgent upon all authonzed project work bemg m compliance WIth the aforementlOned Secretary of the Intenor's Standards, and the mspectlOn and approval of the grant aSSisted work by the Department The Department further agrees to the followmg conditIons 3 A The Department shall review and approve as to form and content all proposed contracts of the Grantee for the procurement of goods and services relatmg to the project work and all proposed contract change orders or amendments prior to final executlOn of said contracts, change orders or amendments, but said reVIew and approval shall not be construed as acceptance by or ImpositIOn upon the Department of any financial hablhty m connectlOn wIth SaId contracts B The Department shall review and approve detailed plans, speCifications, and other bid documents for construction work relatmg to the ProJ ect prior to the execution of any contract for such work, review and comment on all prelrmmary reports and recommendatlOns, and confer With the Grantee and Its professIOnal consultants as necessary throughout the course of the ProJect, to assure comphance wIth the objecttves, reqUIrements and hmItatlOns of the State Hlstonc PreservatIon Program IV The payment schedule of grant funds shall be subject to the tlmel y filmg of reqUired reports and to any speCial condltlOns requHed by the Office of the Comptroller, State of Flonda Smplus funds must be temporanly illvested and the mterest earned on such mvestments shall be returned to the State The Grantee shall report mterest earnmgs quarterly, and shall remit the total mterest earned at the end of the grant penod m the fornl of a check or money order made payable to the Flonda Department of State V TIus Agreement IS executed and entered mto III the State ofFJonda, and shall be construed, performed, and enforced III all respects m accordance With the laws and rules of the State of Flonda Each party shall perform Its obhgatlons hereunder 10 accordance wIth the terms and condItions of thiS Agreement VI If any term or provlslOn of tlllS Agreement IS found to be Illegal and unenforceable, the remamder of thiS Agreement shall remam m full force and effect and such term or provlSlon shall be deemed stncken VII No delay or omiSSIOn to exercise any nght, power or remedy accrumg to elther party upon breach or default by either party under thIS Agreement, shall ImpaIr any such nght, power or remedy of eIther party, nor shall such delay or omlSSlOn be construed as a waIver of any such breach or default, or any simIlar breach or default VIII Each grantee, other than a grantee which IS a State agency, agrees that, Its officers, agents and employees, m performance of thIS Agreement shall act m the capacl ty of an mdependent contractor and not as an officer, employee or agent of the State Each grantee, other than a grantee which IS a State agency, lS not entitled to accrue any benefits lllcludmg retHement benefits and any other nghts or pnvileges connected With employment III the State Career Service The Grantee agrees to take such steps as may be necessary to ensure that each subcontractor ofthe Grantee Will be deemed to be an mdependent contractor and Will not be conSidered or permitted to be an agent, servant, Jomt venturer, or partner of the State IX The Grantee shan not assign, subhcense or otherwise transfer ItS nghts, duties or obligations under thiS Agreement Without pnor wntten consent of the Department which consent shall not be unreasonably Withheld The Agreement transferee must also demonstrate compliance wIth Chapter lA-35, Flonda AdmmlstratlVe Code If the Department approves a transfer of the Grantee's obligatiOns, the Grantee remams responslble for all work performed and all expenses mcurred III connection WIth the Agreement In the event the Legislature transfers the nghts, duties and obhgatlOns of the Department to another government entIty pursuant to SectIon 20 06, Flonda Statutes, or otherwise, the nghts, duties and obhgatlOns under thIS Agreement shall also bc transferred to the successor government enttty as If It were an ongmal party to the Agreement 4 X This Agreement shall bmd the successors, assIgns and legal representatives of the Grantee and of any legal entity that succeeds to the obhgatlOn of the Department XI The followmg provISIOns shall apply for the voluntary and mvoluntary sllspenslOn or termmatIon of the grant by either the Department or the Grantee A SuspensIOn SuspensIOn IS actlOn taken by the Department which temporanly withdraws or Inmts the Grantee's authonty to utIhze grant assistance pendmg corrective action by the Grantee as specified by the Department or pendmg a declSlon by the Department to terrrunate the grant Notification When the Grantee has matenally faIled to comply WIth the terms and condItIOns of the grant, the Department may suspend the grant after glvmg the Grantee reasonable notice (usually 30 calendar days) and an opportumty to show cause why the grant should not be suspended The notIce of the suspenSIOn Will detail the reasons for the suspenslOn, any correctIve action reqUired of the Grantee, and the effective date of the suspenslOn 2 Conumtments No corrumtments of funds Illcurred by the Grantee dunng the penod of suspenslQn will be allowed under the suspended grant, unless the Department expressly authonzes them III the notlce of suspenSlOn or an amendment to It Necessary and otherwise allowable costs WhICh the Grantee could not reasonably aVOId during the suspenslOo penod WIll be allowed If they result from charges properly mcurred by the Grantee before the effectIve date of the suspenslOn, and not III antIcipation of suspension or tenmnatJon ThIrd party contnbuhons applicable to the suspenslOn penod shall not be allowed m satIsfactIon of matchmg share reqmrements, unless otherwIse agreed by the parties 3 Adjustments to payments Appropnate adjustments to the payments submltted after the effective date of suspenSIOn under the suspended grant wIll be made either by wlthholdmg the payments or by not allowmg the Grantee credIt for dlsbursements made m payment ofunauthonzed costs mcurred dunng the suspension penod 4 SuspenslOn penod SuspensIOns WIll remam III effect untll the Grantee has taken correctIve actIOn to the satisfactIon of the Department or gIVen wntten evidence satIsfactory to the Department that correctIve actIOn will be taken, or untIl the Department tenmnates the grant The grant shall be term mated by the Department If the Grantee falls to respond III wntmg to a nobficatlon of suspenSIOn wlthm 30 calendar days of recelpt of such notIficatIOn by the Grantee B TerrmnatlOn TermmatlOn IS the cancellatIOn of grant aSSistance, m whole or m part, under a grant or project at any tIme pnor to the date of completlOn 5 TermmatlOn for cause The Department shall have the authority to cancel this Agreement because of failure of the Grantee to fulfill ItS obligatIons under this Agreement or any other past or present grant award agreement with this DIvIsion or any other DIVISIOn Wlthlll the Department of State SatlsfactlOn of obligatIOns by the Grantee shall be deterrruned by the Department The Department shall provide the Grantee a wntten notice of default letter The Grantee shall have 15 calendar days to CUTe the default, unless It IS deterrruned by the Department that the default IS of a nature that cannot be cured If the default IS not cured by the Grantee wlthm the stated penod, the Department shall terrrunate this Agreement Notice shall be sufficient If It IS delIvered to the party personally or mmled to Its speCIfied address In the event ofterrrunatlOn of thiS Agreement, the Grantee WIll be compensated for any work satlsfactonly completed III accordance with thiS Agreement pnor to notlficalion of terrrunatlOn 2 TermmatlOn for convemence The Department or the Grantee may termmate the grant III whole or m part when both parties agree that the contmuatlOn of the Project would not produce benefic\31 results conunensurate With the further expendIture of funds The two parties will agree upon the terrrunatlOn conditions, mcludmg the effective date, and m the case ofpart\31 terrrunatlOns, the portion to be term mated 3 Terrrunatlon by Grantee The Grantee may umlaterally cancel the grant at any time pnor to the first payment on the grant although the Department must be notIfied m wntmg pnor to cancellatIon After the lmtJal payment, the Project may be terrrunated, modified, or amended by the Grantee only by mutual agreement of the Grantee and the Department Request for tcrrrunatlOn pnor to completIOn must fully detail the reasons for the actIOn and the proposed dlSposltlOn of the uncompleted work 4 Co ITlillltments When a grant IS terrrunated, the Grantee Will not mcur new obligations for the terrrunated portlOn after the notJficatJon of the effective date of terrrunatJon The Grantee wIll cancel as many outstandmg obligations as pOSSible The Department Will allow full credit to the Grantee for the Department's share of the noncancelable oblIgations properly mcurred by the Grantee pnor to terrrunatlon Costs mcurred after the effective date ofthe tenrunatlon wlil be dIsallowed XII Unless there IS a change of address, any notice reqUIred by tlllS Agreement shall be delivered to the Bureau of}l1stonc Preservation, DIVISIOn ofHlstoncal Resources, flonda Department of State, R A Gray Bmldmg, 500 South Bronough Street, Tallahassee, Flonda 32399-0250, for the Department, and to, City of Clearwater, 112 South OsceolJ. Avenue, Clearwater, Flonda, 33756, for the Grantee Unless the Grantee has notified the Department III wntmg by return receipt mall of any change of address, all notices shall be deemed delivered If sent to the above address XIII NeIther the State nor any agency or subdiVISion of the State waIves any defense of sovereign 11l1lTIUmty, or mcreases the limits of ItS liability, upon entenng mto thIS contractual relationship XIV ThiS mstrument and the Attachments hereto embody the whole Agreement of the parties There are no proVISiOns, tenos, condltiOns, or obligations other than those contall1ed herem, and thIS Agreement shall supersede all prevIOus commuillcatJons, representalions or agreements, eIther verbal or written, between the parties No change or addition to thIS Agreement and the Attachments hereto shall be effective unless III wntlllg and properly executed by the parl1e5 6 All wntten approvals referenced In this Agreement must be obtamed from the parties' grant admml:,trators or their deSignees The Department and the Grantee have read this Agreement and the Attachments hereto and have affixed their signatures DEPARTMENT OF STATE CITY OF CLEARWATER ~/LIt.~.__ ~___ '"l[ SIgnature of Authonzed OffiCial uJ, 11tA0l 73 ~~.:!:~d 2.: !tA~~d~~~ 7 l, I' , .11III [t LAND na_'1iN INNOVA~~ C~ r i!- n I J~ r Ir-I I CIl I.. ::J +- u CIl +- ...r: u I.. q: III } U !II "'tJ C o ...j r I 1 . tn C t III CIl C a, t: I.U I r -I I t .':'1 :;: () . ~..=. , tn t: i: c -2 ~ 1:'-1 . -' tn C +: +- E I.. ~ ;::.. ~ ) '::';;~ --- r;J February 12, 2003 Mr George McKibben CIty Purchasmg Manager CIty of Clearwater Muruclpal ServIces Bmlchng 100 South Myrtle Ave (3rd floor) Clearwater, Flonda 33756 RE: Downtown Clearwater DesIgn Gmdehnes (RFQ 14-03) Dear Mr McKibben Thank you for tills opportumty to subnut our qualtfications to provIde the CIty of Clearwater WIth profeSSIonal urban desIgn setvlces It would be an honor for Land DesIgn Innovations, luc (LDI) to assIst the CIty wlthm the commuruty redevelopment study area Our finn has speClaltzed expertise In redevelopment planrung, urban deSIgn, comprehenSIve planrung, landscape arcrutecture and CIVll engmeenng Our pWJect team for thts aSSIgnment would conSIst of several deSIgners and urban planners, three are certified through AICP, two are degreed ardutects and all have reCeIved thelr masters ill planrung Our pwfesslonals have reCeIved several awards lllcluchng the Gma M Langevm Memonal A ward for Outstanchng Cotnmltment to Urban DeSIgn, the FPZA 1991 Outstanchng InnovatIon Award and the LeFrak Award Recently, LDI has been workmg on several small area studtes ami citywIde deSIgn gwdelmes for the CIty of Apopka Our profeSSIonals have also prepared deSIgn gwdelmes and deSign oveday dtStDcts for the Town of CdcbratIon and the CIties of Ormond Beach, Orlando, Wmter Spnngs, Leesburg, Punta Garda, Ithaca (New York) and Sanford In addItion, we have prepared deSign gUldehncs or lffiplemented deSIgn standards, for many pnvate development clIents, such as, Osceola Corporate Center, North Pomt DR! (Shell Ou Company), FestIval Bay Mall, Meadowwoods DRI, and Honzon West (Orang~ County) We have worked throughout the State assIstmg government5 WIth the preparation of corndor plans, small area studtes, and redevelopment plans We have been selected on a contlnumg baSIS to provIde s11:I1.1lar servIces by several of the State's Regronal Plannmg Counctls LDI currently has a contlnulllg servIces contract With the Tampa Bay Regronal Planrung Counctl for Commuruty VlSlOrung and Planrung, our deSIgn work IS on chsplay for the South Pasadena project at http / /southpasadenavlslon homepage com We also frequently provIde servIces to the East Central Flonda ReglOnal Planrung Council to facilitate DRI workshops In addttIon, we were selected to partiCIpate ill the Flonda Mam Street CommunltIes techrucal aSSIstance program, and have worked WIth the CIties of Dama Beach and St Cloud 1'10 No,'. Orla.do "'.~. . Su," "5 · W,.'", Po'" F'""do 5Z1" · Phaa. '/01-'J15-1 Z13 . F o. '/01-?15-1Z18 . ~ La"".,=~ JL. J J J (~ J:, :1 Please fmd attached ten (10) copIes of Oul team orgamzation and quahficanons, rcprcsentauve expenence and letters of recommendation from recent cbents LDI wul reffialll cOffimltted to meetlng rn.t.lestones agreed upon WIth the City In a tlmdy and cost effecuve manner We know you will be satisfied by our comnutment, responsiveness and overall professlOnal qualtty of work S111cereIy, :] :I SIGN INNOVATIONS, INC J J J J J J J 1 J J I I [C I I WlllumJ AnglIn,Jr DaVld L Barth I Jay H E=m Jack F GJmmg Carey S Hayo J.y R Hood I Timol hy T Jac kson WIlham C Keroher ]r Waller M Kwash Sharon K Lamanna I S Raymond Lop"" John H Percy J oh n F Rinelurr Gre g<>ry A Bryb I Fran ccs E Chandl~l" D .vld R Clau. Clude, P Cobble M,clud R Ccx:hnn I Jeffrey S Collins Riebard E Durr, J r A Blake: Drury Brua C Hall I DavId M Kutner F nn k A Jask1<wlc% Gad D uocy Bren' A Lacy Wdham D LIte, I Ian M Lockwood Jeffrey F Manuel EdwardJ McKInney Thoma, J MoMackcn,Jr Randall S MeJeur Douglas A Metoger John J Moore m BaIn) N Moh.beer Ktrk J Olney TImothy R Pilermo Kelley S amu ds Peter man H eathe r J Ph lel Troy P Ru" JodI L Rutrnann Peter C Sech ler Nathan P Sllv. JdfM Sug>r Laura K... Turner RonoJd L U rba nlak G W:lde Walker Gary E WarneT Donold G WISharl Communlly PJ~r",I"g 222 Clem.us Stree, S~"e 200 We" Palm Beach Flond., 33401 P 561 6~9 6552 F 561 833 1790 www gl.mng ~om Llcen'e # EB 0005812 LC COOO049 - ,- """,,0CiI ~-- GLA TTING Letter of Interest JACKSON KERCHER ANGLIN LOPEZ RINEHAR T Febmary 14,2003 George McKibben City Purchasmg Manager Mumclpal Services Buildmg 100 South Myrtle Avenue (3<<1 floor) Clearwater, FL 33756-5520 Re: City of Clearwater - Planmng Department RFQ 14-03; Request for QuahficatlOns for Downtown Clearwater De,o,lgn Guidelines Dear Mr McKIbben Glathng Jackson Kercher Anglin Lopez Rinehart, Inc. (Glattmg Jackson) IS pleased to submIt thiS proposal to provide Downtown DeSIgn Gutdelmes servIces m conjunction With the update of the Downtown Redevelopment Plan mc1udmg the Gateway area We are a full semce Commumty Planmng firm WIth extensive redevelopment expenence, and our teams' abIlity to mtegrate urban design, transportation, land use and strategIc thmkmg m challengmg urban environments IS natIOnally recogmzed Our team bnngs together dIverse expertise ill commumty redevelopment, urban deSIgn, landscape archItecture, parks and pubhc space design and commumty mvolvement to bUIld consensus Glattmg Jackson's team IS partICularly well SUIted to asslst the City m developmg Design Gllldehnes for the Downtown area We have consIderable expenence m Clearwater, most recently workmg WIth the City to develop ItS Parks and RecreatIon System Master Plan and facllItatmg a Mam Street Design Gllldehnes Workshop for the Cleveland Street commerCIal area The team we've assembled for thiS project brmgs the Wide range of skIlls and background and Clearwater expenence that wIll be needed to develop effective urban design strategies for the City'S downtown area We are eXCIted about the opportumty to work WIth the City of Clearwater on thiS project and we are confident that we can complete the Gllldehnes well wlthm tlmehne for submlsslOn to the State of Flonda We look forward to dlscussmg our Ides With you In more detail Please feel free to contact me WIth any questions you may have regardmg our proposal Smcerely, t-~[d--~' Mk DaVid M Kutner, AlCP Semor Planner DaVid L Barth, ASLA, AICP, CPRP PrmcIpal Glattmg Jackson Kercher Anghn Lopez Rmehart, Inc I I I I I I I I I I I I I I I I I I I I I I I I I I . . .. II ~ II 75 NE 6tll Avenue Suite 215 Delray Beacll, Florida 33483 tel 561 330 9611 fax 561 330 9612 2136 Kipling Street Houston Texas 77098 tel 713 520 6606 lax 713 520 7797 12 February 2003 George McK1bben CIty PurchaSIng Manager MUniCIpal Servtces Bmldmg 100 South Myrtle Avenue, 3rd Floor Clearwater, Flonda 33756-5520 Re: Request for Qualifications Downtown Clearwater Design Guidelines Dear Mr McK1bben, ClVlC DeSIgn ASSOCIates (CDA) IS pleased to Subffilt its statement of qualtficanons for the above referenced project As a muln-dtsophnary team of arclutects, planners, and redevelopment consultants, we are comnutted to the rmprovement, denslficatlon, and sustalnable urbaruzatton of Amenca's bmlt epVltonment., particularly In Inner-oty redevelopment situations and the re-Invention of the now ublqtUtOllS suburban development pattern CDA speoaltzes In an Integrated approach to town plannmg, urban deSign, and econOffilC development The finn has become nationally recogruzed for its comprehensive approach to urban planrung through its deSIgns and I11novative development regulations for both new commuOlties and redevelopment areas The work of the firm demonstrates, at vanous scales, the cntical relauonslup between land use and transportauon, tnmslt, parkmg, walkabtltty, the vltahty of an active street !tfe, and a comnutment to strong, healthy neIghborhoods We are great behevers U1 an open, publtc deSIgn process, and are fully comnutted to workmg closely With reSIdents and property owners of Clearwater to define shared VISIons, goals, obJecttves. and pnontles for these DeSIgn GtUdehnes We are also great behevers m tmplemenftng development plans, and would stress at the outset the unportance of Idenufymg fundmg sources, pnvate lnvestment llicentlVes, and workable deSIgn regulatIons to lIlsure that qualtty development and redevelopment occurs It would be an understatement to say that we are merely mterested m workIng on this project. We thank you for dus opportunIty and look forward to your favorable consideration of our subrruttal Sincerely, ~~~ Chnstopher J Brown Enclosures ARCHITECTURE I URBAN DESIGN 1 TOWN PLANNING TJ [E R~'\ PK GROtfP LL LU February 14, 2003 \ 51 (j 'LlItl :;Ind Sar,l~ol,l. I lom!,1 3-1-2Jh ~J ]llmL la'\ ....-lnall l)../.l .l)~+ - \71':::' 1)../.1 _ l)"5-1- - 0231 Illl pL(u I III pL", Oil p 'olll City of Clearwater Mr George McKibben, City Purchasmg Manager Mumclpal Services Buddmg 100 South Myrtle Avenue Clearwater, FL 33756 c' Dear Mr McKibben We are pleased, Mr McKibben, to offer to you this letter of interest for RFQ 14.03, Downtown Clearwater Design GUidelines At RMPK we believe success begins wIth a well- laid plan and an exceptional execution team For just that reason we have assembled the perfect composltlOn of seasoned professIOnals from our firm and Roger Browne Associates for your project The RMPK Group, Inc. has a proven track record III results. In over twenty years our firm has grown to meet the demands of our clients and their challenges. Our diverse team allows us to contnbute to projects of all magnitudes and vaneties mcluding community and regIOnal planmng, land development planning, parks planning, urban deSign, and landscape architecture Because we stnve to be the best we have earned numerous National awards for our Urban Plannmg & DeSign projects. Roger Brown ASSOCIates, Inc. IS a national leader in retail deSIgn and merchandlsmg. Producmg more than seventy-five retail projects the firm provides design services to retad and commercial developers and mstitutIonal clients. With over twenty-five years expenence Roger Browne AssoCiates has unparalleled performance and drives a project through to completIOn Our fifteen profeSSIOnals would lIke the Staff of Parkland to know we are committed to takmg on thiS project and are truly excited about the opportunity to create the CIty of Clearwater Downtown DeSign GUldehnes. Our experience should assure you of our devotion to your project's success, but don't just believe us, please call any of our prevIous clients and ask them The RMPK Group would like you to know we are excited to have the opportunity to work With you on thiS project and look forward to your assiduous review of the followmg proposal o Slncer ly, ~~ Mr~t~~ PnnclpaL RMPK Group 1'1 '\-'Hll1,J 11\.11111111.:' [:1l\'1l0tlT1lL'1l1'11 Plannln.:' Land"l.l{ll- .\rLllIlldule , I 111(\ ]JI.11111In-2 \ I b.111 De51,;,:n ~ A JOINT VENTURE: o s lETE ABELL GARCIA PARTNERSHIP STEPHANIE ELAINE FERRELL, F AlA, ARCHITECT CONSULTANT IN HISTORIC PRESERV AnON' REDEVEWPMENToURBAN DESIGN. ARCHITECTURE 1110 N Flonda Avenue, SUite 301 Tampa, FL 33602 Telephone 813.318-9100 Fax 813-318-9101 13 February 2003 Mr George McKibben City PurchaslOg Manager The City of Clearwater MUnicipal Services BUlldmg 100 South Myrtle Avenue, 3rd Floor Clearwater, FL 33756 - 5520 Dear Mr McKibben We, Abell Garcia Architects and Stephame Ferrell, FAIA as Jomt venture finns, are wntmg to express our strong mterest m prepanng the Downtown Clearwater Design GUidelines for the City of Clearwater Each of our firms has had extenSive expenence 10 creating design gUldelmes for hIstone dlstncts and mdlvIdual structures, and further, m applymg and In usmg design guidelines In Qur professIOn As the director of the Histone Tampa 1 Htllsborough County Preservation Board, architect Stephame Ferrell has both supervised the preparation of architectural deSign gUldehnes and used them as the administrator of the Tampa Architectural ReView commiSSion, the Barno Latmo Commission and the Hlllsborough County Hlstonc Resources ReView Board over the course of her 19 years With the board In that capacity, she also prepared deSign gUidelines for each of the 13 deSignated landmarks m the city As a pnvate consultant, she also authored the City of Lakeland's Munn Park Historic Distnct GUidelines (1985) for Its downtown histone dlstnct and most recently (July 2002) she prepared IllustratIOns and additIOnal text for the City of Eustis (unlllustrated) gUldelmes for Its downtown Kenneth Garcia has served 10 many roles pertment to the creatIOn and use of deSign gUldehnes mcludmg servmg as the admmlstrator of the Barno Latmo CommiSSIOn 1975-197& and havmg served as a Commissioner for 15 years and as Its chair for 5, gUldmg the applicatIOn and I Page 2 LetM to Mr George McKlbbe/l J 3 febmmy 2003 mterpretatlon of the design gUldehnes to this urban dlstnct Among ItS many hlstonc preservation projects, the firm of Abell Garcia Architects IS the Architect for the restoration and rehablhtatlOn of the Umverslty of Tampa's Plant Hall (Tampa Bay Hotel) In the course of this work, they created design gUldelmes for future work related to both the hlstonc buddmg and ItS surroundings AdditIonally, both firms have extensive expenence In using and mterpretlng the Secretary of the Intenor's Standards for RehabilitatIOn In their pnvate sector work Stephame Ferrell's pnvate practice over the last SIX years mcludes a slgmficant element of hlstonc preservatIOn tax credit consultmg, where successfully mterpretmg and meetmg the Secretary's Standards IS Imperative Based upon the depth and breadth of our expenence m both creating and uslOg design gUidelines, we believe that our two firms are eminently well qualified to undertake these services for the CIty We would be pnvlleged to work with the City of Clearwater 10 the preparation of design gUIdelines which would address histonc rehahlhtatlOn, new constructIOn, additions, fa((ade alterations and slgnage Thank you for your consideratIOn Sincerely yours, ... 2 City of Clearwater PLANNING DEPARTMENT RFQ 14-03 REQUEST FOR QUALIFICATIONS FOR DOWNTOWN CLEARWATER DESIGN GUIDELINES ; Clearwater - u CITY OF CLEARWATER REQUEST FOR QUALIFICATIONS FOR DOWNTOWN CLEARWATER DESIGN GUIDELINES The City of Clearwater announces that it is requesting responses from qualified professionals for the following: Downtown Deslgn GUldeline services associated with the update of the Downtown Redevelopment Plan Including the "Gateway" area. The general boundaries of this area are Highland Avenue on the east, Clearwater Bay on the west, Drew Street on the north, except for the area contained in the Northwest Periphery Plan area, and Court Street on the south, but including the area contamed in the Southwest Periphery Plan (see attached map). Qualified firms w1l1 prepare Architectural Design Guidelines for the Clty of Clearwater's Downtown Redevelopment Area, utIlizing the Florida Department of State DiVlsion of Historical Resources Model Guidelines for Design Review and the Secretaty of Intenor Standards for RehabilitatlOn. Guidelines shall provide criteria for historic renovation, new construction, building additions, faf;ade alterations, and signage for the Down town area. The Design Guidelines WIll provide for appropriate renovation of buildings in the historic downtown, as well as for new construction and redevelopment In the surroundmg areas. The GUldelines should also be related to and su pport the character dIstricts established in the updated Downtown Redevelopment Plan. Grant funds are being used for this project and a draft must be submltted to the State of Flonda for review and approval 45 days prior to the end of the grant period of June 30, 2003 and the final product must be submitted to the State by July 30, 2003. The frrm(s) selected for these assignments will be expected to SIgn a contract Wlth the City of Clearwater. The City reserves the nght to select specIfic companies submittIng as part of a team submittal. Qualified responses will be reviewed and ranked by the City's Review Committee. Preference at the discretion of the ReVIew Committee may be given to respondents with national and/or Florida design experience Specific emphasIs will be placed on firms wlth proven innovative and state of the art expenence in developing deSIgn guidelines for histone areas with substantial areas for infill and redevelopment. Oral presentatIons will be requested of short-listed potential selectees at the discretion of the Review CommIttee. 2 S \P1anumg Departmenl\DOWNTOWN PLAN UPDATE\Downlown DeSign GUldelmes\Downtown Deslgrl Gwdelmes Qualified fmns are invited to notIfy the City of Clearwater of their interest in being selected by subrmtting ten (10) copies of the information required in the Submittals section and showing the qualifications of your firm to address the below by the required date. AdditlOnal response foons and non-technical information may be obtained from George McKibben, City Purchasing Manager, (727) 562-4634. This Request for Qualificabons is available on-line at: www clearwater-fl com. Select: "Purchasing"; "Invitations for Bid"; then "RFQ 14-03" . MAIL OR DELIVER COMPLETED RESPONSES TO: George McKibben City Purchasmg Manager Mumcipal Services Building 100 South Myrtle Avenue (3rd floor) Clearwater, FL 33756 - 5520 Mailing address: P. O. Box 4748 Clearwater, FL 33758-4748 All proposals m.ust be received not later than 4:00 p.m.. local tim.e Friday, February 14, 2003. The City assumes no responsibility for responses received after the stated time and date. or at any office or location other than that specified herein. whether due to mail delays, couner rmstake, mishandling or any other reason. Late responses will be held unopened and not considered for award. OPENNESS OF PROCUREMENT PROCESS Written response, other subnussions, correspondence, and all records made thereof, as well as negotlations conducted pursuant to this request, shall be handled in compliance with Chapters 119 and 286, Florida Statutes. The CIty gives no assurance as to the confidentiality of any portion of the qualifications once submitted. RETENTION AND DISPOSAL OF RESPONSE The City reserves the nght to retam all submitted responses for official record purposes. The City also reserves the right to dispose of any or all caples of responses m whatever manner it deems appropnate. No copies of responses will be returned to the firm. ERRORS AND OMISSIONS 3 S \Planrung Department\DOWNTOWN PLAN UPDATE \ Downtown DeSign Gwdelmes\Downtown DeSign Gwdebnes Once a response IS presented, the City shall not accept any requests by any ftrm to correct errors or omisSIons in any calculabons subrmtted. RESERVED RIGHT The CIty reserves the right to accept or reject any and/or all submissions/proposals, to Willve irregularities and technicalitIes, and to request resubmission. Any sole response receIved the first submission date mayor may not be rejected by the City depending on available competition and timely needs of the City. The City shall be the sole judge of the submiSSIon/proposal and the resulting negotiated agreement that is in its best mterest and its decIsion shall be final. Also, the City reserves the right to make such investigation, as It deems necessary to determine the ability of any responder to perform the work or seIVice requested. The responder shall provide information the City deems necessary to make this detemunation. CONFLICT OF INTEREST Any prospective firm should make an affrrmative statement in its proposals to the effect that, to its knowledge, its retention would not result m a conflict of interest with any party. Alternatively, should any potential contlict exist, the prospective :firm should specitY the party with which there might be a conflict, the nature of the potential confhct, and the means proposed to resolve such contlict. RIGHT TO PROTEST Any actual or prospectIve responder who is aggrieved in connection with the solicItation or award of a contract may seek resolutIon of its complaints by contacting the Purchasing Manager. NO COLLUSION By offering a submiSSIon to the RFQ, the responder certIfies, and in the case of a joint submission/proposal each party thereto certifies as to Its own organization, that in connection with the submiSSIOn/proposal: a. No attempt has been made or will be made by the responder to mduce any other person or ftrm to submit or not to submit a su bmission / proposal for the purpose of restricting competlt1on; and b. The only person(s) or pnncipal(s) interested in this submission/proposal are named therein and that no person other than those therem mentioned has/have any interest m this submiSSIon/proposal or m the agreement to be entered into; and 4 S \Planrung Department\DOWNTOWN PIAN UPDATE \ Downtown DeSign GWdelmcs\Downtown DeSign Gilldelmes c. No person or agency has been employed or retained to solicit or secure thIS agreement upon an agreement or understanding for a commisslOn, percentage, brokerage, or contingent fee, excepting bona fide employees or established commercial agencies mamtamed by the purchaser for the purpose of doing business. PROFESSIONAL SERVICES/CONSULTANTS' COMPETITIVE NEGOTIATION ACT (CCNAJ - FLORIDA STATUTE 287.055 Professional services requested in this RFQ are within the scope of the practice of archItecture, landscape architecture, professlOnal engineering, or registered land surveying, as defmed by the laws of the State of Florida. ProviSIons of F.S. 287.055 apply. (> APPROPRIATIONS CLAUSE The City, an entity of government, is subject to the appropriation of funds by its legislative body in an amount sufficient to allow continuation of its peIformance in accordance with the terms and conditions of this contract for each and every fiscal year following the fiscal year in which this contract is executed and entered into and for which this contract shall remain in effect. The City shall, upon receipt of notice that sufficient funds are not available to continue its full and faithful performance of this contract, provide written notice to the Contractor of such event and effective thirty (30) days after giving such notice or upon the expiration of the period of time for which funds were appropriated, whichever occurs fITst, be thereafter released at all further obligations in any way related to the contract. SUBMITTALS: Interested fmns should state their interest ill this project by submitting eight copies of the following: . Letter of interest and understanding on Firm stationery; . Description of Firm to include only the folloWlng: '" Legal name, years in business, officers, staff size, and staff breakdown by classification; '" List of all similar projects or work completed within the last ten years, with dates of completion, size of projects, project cost, name of lead staff person, addresses, client contact persons, and telephone numbers; '" Names and titles of the project team; '" Resumes of all persons who will be working on this proJect, including consultants and interior design staff; '" Table of organIZation proposed by the Firm for this proJect; '" Selected examples from at least three different design guIdelines where the firm has been the pnncipal author; 5 S \P!anrung Department\DOWNTOWN PLAN UPDATE\Downtown DeSign Gwdelmes\Downtown DeSign Gludelmes ./ Statements of professional and general liability insurance, as required by the City; ./ Finn brochures and business cards of persons to be assigned to thiS project; ./ List of legal actIons brought against the firm withIn the last ten years. MULTIPLE FIRM TEAMS: Multiple firm or Joint venture teams must clearly identify the roles and responsibilitIes of the proposed participants. FEES: Approximately $20,000 has been earmarked for these services. SELECTION PROCESS: The City Project Review Comrmttee will review the RFQ submittals and select three to five firms for interviews. Those firms not asked to respond to the RFQ will also be notified. The selected finns will be shortlisted and given advance notice to prepare for a public interview, to be held in Clearwater. The interviews will be conducted over a one- or two-day schedule. A decision following the interviews will be made Within five workrng days of the last interview. The selection will be based on the most qualified frrm with the most relevant experience, the quality of guidelines completed, their ease of administration and the ability to convey deSIgn issues to the public. CONDITIONS: The City reserves the nght to accept and/or reject any or all proposals; to waive any irregulanty, variance, or informality whether technical or substantIal ill nature; and to negotiate with all qualified Firms ill keeping with the best interests of the City. An award resulting from this request shall be awarded to the Firm whose proposal IS determined to be most advantageous to the City of Clearwater. Items which the Selection and Technical Committee will consider and weigh during the selection process are: availability of the finn, successful experience creating design guidelines u tllizing the SecretaJ:y of Interior Standards for RehabilitatlOn, successful experience in prepanng guidelines for downtown infill development, completeness of response to the RFQ, and qualifications of key personnel to be assigned to projects. 6 S \Planmng Department\DOWNTOWN PLAN UPDATE\Downtown Design Gwdebnes\Downtown DeSIgn GUldelmes INSURANCE REQUIREMENTS: See Exhibit 4A" attached. DISTRIBUTION: This RFQ is being mailed to FIrms that have contacted the CIty and those that are believed to have the experience needed for thIS project. The project IS also being advertised per CIty of Clearwater purchasing policies. PROJECT SCHEDULE a Release date of RFQ Janumy 23, 2003 b. Due date of RFQ February 14,2003 Februmy 27, 2003 c. Oral Presentations d. Selection Committee DecislOn March 7) 2003 GENERAL TERMS AND CONDITIONS: 1. All responses become property of the City of Clearwater. 2. The City will not reimburse the respondent for any costs associated with the preparation, submittal, or presentabon of their responses to this request. 3. The respondent acknowledges that all information contained wIthin its response is part of the pu bUe domam as defmed by State of Florida Sunshine and Pu blie Record Laws. The City gives no assurance as to confidentIality of any portion of any proposal once submitted. 4. The awards made pursuant to this Call for Professional Services are subject to the proVlsions of Chapter 112, Part III, Florida Statutes. All respondents must disclose with their responses the name of an officer, director, owner, or agent who is also an employee of the CIty of Clearwater. 5. Respondents, their agents, and associates shall refrain from contacting or soliciting any City officials regardIng this Call for Professional Services during the selection process. Failure to comply with this proviSIon may result in disqualification of the respondent, at the option of the City. Only George McKibben may be contacted. 7 S \Plannmg Department\DOWNTOWN PLAN UPDATE\Downtown DeSign Gwdelmes\Downtown Design GlUdelmes 6. There shall be no discrimInation as to race, sex, color, creed, handicaps, or national origin in the operations conducted under this engagement. 7. Due care and diligence has been exercIsed in the preparation of thIS Call for Professional Services, and all information contained herein is beheved to be substantially correct. However, the responsibility for detennining the full extent of the services rests solely WIth those making responses. Neither the City nor its representatIves shall be responsible for any error or omission in thIS response, nor for the failure on the part of the respondents to determme the full extent of the exposures. 8. Preference w1l1 be gIven to those responses in full or substantially full compliance WIth the requested informatIOn in this document. 9. Each respondent is responsible for full and complete compliance with all laws, rules, and regulatIons Including those of the Federal Government, the State of Florida, and the City of Clearwater. Failure or inability on the part of the respondent to have complete knowledge and intent to comply Wlth such laws, rules, and regulatlOns shall not relieve any respondent from its obligation to honor Its response and to perform completely in accordance with its response. 10. Any interpretation, clarification, correction, or change to the Call for Professional SefV1ces will be made by written addendum issued by the City's Purchasing Manager. Any oral or other type of communication concerning the Call for Professional Semces shall not be binding unless issued by the CIty ill the fonn of an addendum. 11. Responses must be signed by an Indivldual of the respondent's organization legally authorized to commit the respondent's organization to the performance of the servIces contemplated by this Call for ProfesslOnal SefV1ces. 12. The successful respondent shall be required to submit proof of licenses, certifications, and proofs of insurance as reqUIred by the City 13. The successful respondent shall not be allowed to substitute project team members named in this response WIthout the wntten pennIssion of the City. 14. The designer IS responslble for all costs associated WIth any non- discretIonary changes. A bond for this purpose may be required. 8 S \Plannmg Departrnent\DOWNTOWN PLAN UPDATE\Downtown DeSIgn Gwdelmes\Downtown DeSIgn Gwdel.mes , Documents cited in this document but not attached are available upon request. "This project has been financed in part with historic preseIVation grant assistance proVIded by the National Park Service, U.S. Department of Interior, administered through the Bureau of Historic Preservatlon, Division of Histoncal Resources, Florida Department of State, assisted by the Historic PreservatIOn Advisory CounCIl. However, the contents and opinions do not necessanly reflect the VIews and opinions of the Department of the Interior or the Flonda Department of State, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Department of the Interior or the Florida Department of State. This program receives Federal financial assistance for identrfication and protection of histone propertIes. Under TItle VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national ongin, disability, or age in its federally assisted programs. If you believe that you have been discrimmated agamst in any program, activity, or facility as described above, or if you desrre further information, please write to: Office of Equal Opportunity, National Park Service, 1849 C Street, NW, Washington, DC 20240." 9 S \PlannI1lg Department\DOWNTOWN PLAN UPDATE \ Downtown Design Gwdehnes\Downtown Design Gwdelmes EXHIBIT "A" to City of Clearwater RFQ #14-03 INSURANCE REQUIREMENTS 1. Llabllltv Insurance. The proposer, If selected, shall furnish, pay for, and maintain during the life of any contract entered IOta With the City the follOWing Irablllty coverage: a. Comprehensive General LiabIlity Insurance on an "occurrence" baSIS In an amount not less than $500,000 combined Single limit Bodily InjUry liability and Property Damage LiabIlIty. b. Business AutomobIle Liability Insurance In the amount of at least $500,000, providing Bodily InjUry Liability and Property Damage Liability c. Worker's Compensation Insurance applicable to ItS employees, If any, for statutory coverage limits In compliance With FlOrida laws, including Employers' Liability that meets all state and federal laws. d ProfeSSional Liability/Malpractice/Errors or OmiSSions Insurance, as appropriate for the type of bUSiness engaged In by the Proposer, shall be purchased and maintained by the Proposer With minimum limits of $1 ,000,000 per occurrence 2 Additional Insured. The City IS to be speCifically Included as an additional Insured on all liability coverage deSCribed above, except the Insurance coverage Identified In paragraph 1 (d). 3 Notice of CancellatIon or Restnctton All poliCies of Insurance must be endorsed to proVIde the City With thirty (30) day's notice of cancellation or restriction 4 Certificates of Insurance/Certified COPies of PoliCies. The proposer, If selected, shall proVide the City WIth a certifIcate or certificates of Insurance shOWing the eXistence of the coverage reqUired by thiS RFQ, If any The proposer WIll maintain the reqUired coverage with a current certIficate or certificates of Insurance throughout the term of the contract With the City When speCifically requested by City In wntlng, the proposer Will provide the CIty With certIfied caples of all poliCies of Insurance as reqUired above New certificates and new certIfied S Planmng Dept/Down/own Plan UpdatelE(hlbll A RFQ doc Page 1 0[2 caples of policies, If certified copies of policies have been requested, shall be provided City whenever any policy IS renewed, revised, or obtained from other Insurers 5. The address where such certificates and certified policies shall be sent or delivered is as follows' City of ClealWater Attention. City Clerk P.O. Box 4748 ClealWater, FL 33758-4748 6. The proposer shall defend, Indemnify, save and hold the City harmless from any and all claims, SUits, Judgments and liability for death, personal InJury, bodily inJury, or property damage arising directly or indirectly from any performance under thiS RFQ, or a subsequent purchase order or contract entered Into by City and proposer, Its employees, subcontractors, or assigns, Including legal fees, court costs, or other legal expenses. Proposer acknowledges that it IS solely responsible for complYing with the terms of thiS RFQ or a purchase order or contract ansing out of thiS RFQ In addition, the proposer shall, at ItS expense, secure and provide to City, prior to begInning performance under and RFP, or a subsequent purchase order, or contract, all insurance coverage as reqUired In this RFQ 7. Any party prOViding services or products to the City Will be expected to enter Into a wntten agreement, contract, or purchase order with the City that Incorporates, either In wntlng or by reference, all of the pertinent provISions relating to Insurance and Insurance requirements as contained herein. A faIlure to do so may, at the sole option of the City, disqualify any vendor, bidder or proposer of services and/or products to the City S Planning DepllDownlown Plan UpdalelExhlbll A RFQ doc Page 2 of2 Survey and Planning Grants Consultants/Consulting Firms Mr Kenneth GarCIa Abel GarCIa Arclutects 2201 Dekle A v Tampa, FL 33606 Phone 813-251-3652 Fax 813-254-4935 EmaI1 Ms Marlon A1my Archaeological Consultants, Inc PO Box 5103 Sarasota, FL 34277-5103 Phone 941-925-9906 Fax 941-925-9767 EmaIl Ms Sherry Anderson 22 W Bryan St, #139 Savannah, GA 31401 Phone 912-236-5995 Fax 912-236-6790 EmaIl sherryanderson@prodlgy net Ms Melallle Barr PO Box 17 GamesvIlle, FL 32602 Phone 352-377-4217 Fax Emall Mr Robert Carr Archaeologlcal & Hlstoncal Conservancy PO Box 450283 Mlarm, FL 33145 Phone 305-325-0789 Fax 305-325-0792 Emall ahcl@bellsouth net Ms Joyce CUSick HIstonc PreservatlOn, Inc PO Box 1905 " Dunnellan, FL 34430 Phone 352-489-3093 Fax Ematl Ms Jane Day Research AtlantIca 728 Granada Dr Boca Raton, FL 33432 Phone 561-362-8842 Fax EmaIl Dr Diana Godwm HIstone PreservatIOn ServIces 2086 Las Vegas TraIl Navarre, FL 32566 Phone 850-255-0801 Fax 850-939-3001 Email Mr Ken Hardm Janus Research, Inc PO Box 919 Samt Petersburg, FL 33731 Phone 727-821-7600 Fax 727-822-2368 EmaIl Janus@Janus-research com Ms M1kkI Hartlg Hlstoneal & Architectural Research ServIces, Inc 3708 Flores A v Sarasota, FL 34239 Phone 941-955-6028 FaX 941-955-6028 Emall Mr Geoffrey Henry GAl Consultants-Southeast, Ine 201 E Pme St , #200 Orlando, FL 32801-2715 Phone 407-423-8398 Fax EmalI Mr Sidney Johnston HIstone Deland, Inc 535 N Clara A v Deland, FL 32720 Phone 904-734-6288 Fax Emad Ms Jenmfer Langdale New South ASSocIates 7064 N W 5200 Terrace Gamesvdle, FL 32653 Phone 352-371-9050 Fax 352~ 371-9050 Ematl Ms Sharyn Thompson The Center for HIstone Ceffietenes Preservation 1229 Sarasota Dr Tallahassee, FL 32301 Phone 904-877-9014 Fax Emad Ms. Gwendolyn Waldorf 2894 Hadley Rd. Tallahassee, FL 32308 Phone 904-668-3346 Fax Emad Dr Lucy Wayne SouthAre, Ine 3700 N W 91s St , #D30 Gamesvdle, FL 32606 Phone 352-373-2633 Fax Emad Ms Karen Webster Hentage Research, Ine 1281 N Ocean Dr, #178 Smger Island, FL 33404 Phone 561-659-0560 Fax 561-881-5441 Eumll Ms Susan Gdhs 902 N E 37th St Oakland Park, FL 33334 Phone- 954-565-3970 Fax EmaJl sgllhs@hobbyltne com Ms Lmda Stevenson Stevenson ArChItects, Inc 4900 Manatee W , #101 Bradenton, FL 34209 Phone 941-747-3696 Fax 941-745-5634 Eroad Ms Murray Laune 2858 S W 14 Dr GamesvIlle, FL 32608 Phone 352-335-6784 Fax: EmaIl mlaurie@gnv fdt net Ms Lisa Parks Management Consultant 157 Kenwlth Court Lakeland, FL 33803-2601 Phone 941-686-0377 Fax 941-686-0377 Emad lparksalcp@aol com Ms Jodi Rubm Preservation Concepts 1025 Eastern Way Orlando, FL 32804 Phone 407-422-5243 Fax Eroad Ms Rebecca Spam Schwartz 2727 13th St Samt Petersburg, FL 33704 Phone 727-823-0491 Fax EroaIl S \Planning Department\OOWNTOWN PLAN UPDA TE\Downtown DesIgn GUldelmes\Doc 11 doc INVITATION TO BID CLEARWATER, FLORIDA The Purchasing Officer, Clearwater, Florida will receive sealed bld(s) on the folloWIng commodity(ies) untIl bId c1osing(s) specified at which time bids wlll be opened in the Purchasing Office 100 S Myrtle Avenue OPEN DATE TIME 14-03 RFQ DOWNTOWN CLEAWATER DESING GUIDELINES 02/14/03 4 00 PM Bid documents with instructions may be obtained by contacting the Purchase Officer, City of Clearwater, P.O. Box 4748, Clearwater, Florida, or 100 south Myrtle Avenue, Clearwater, Florida 33756. Please reference aU Invoices TAMPA TRlBUNE PLEASE ADVERTISE ON PThrnLLASCOUNTYONLY CONSULTING SERVICES AGREEMENT XJTI1 qa:J! This AGREEMENT made thls:J day of /J.A 2003, by and between the City of Clearwater, Florrda (City), a Florrda municIpal corporatIon, POBox 4748, Clearwater Flonda 33758-4748, and Land Design Innovations, Inc , (Consultant), a Florrda corporation, 140 North Orlando Avenue, SUite 295, Winter Park, Florrda 32789 FILE FOZ,6 WHEREAS, City desires to have Consultant provide consulting services for preparation of Downtown Clearwater Design GUidelines (the Project) descnbed In Exhibit A, and WHEREAS, Consultant agrees to provIde the consulting services descnbed In Exhibit A, under the terms and conditions of this Agreement; NOW THEREFORE, the City and Consultant do hereby Incorporate all terms and conditIons In ExhIbit "A" and mutually agree as follows 1 SCOPE OF PROJECT. Consultant agrees to provIde planning services under the terms and condItions descnbed In Exhibit "A" 2. TIME OF PERFORMANCE. The work product descnbed In Exhibit "A" shall be complete on or before September 30, 2003 3. REPORTS Consultant agrees to proVide to City reports on the Project upon request by the City and upon completion of the Project 4 COMPENSATION. The City WIll pay Consultant a sum not to exceed $ 30,000 , IncluSive of all reasonable and necessary direct expenses as descnbed In the cost estimate attached as ExhibIt "A" The City may, from time to time, requIre changes In the scope of the project of Consultant to be performed hereunder Such changes, IncludIng any Increase or decrease In the amount of Consultant's compensation and changes In the terms of thiS Agreement whIch are mutually agreed upon by and between City and Consultant shall be effective when Incorporated In wrrtten amendment to thiS Agreement 5 METHOD OF PAYMENT. Consultant shall bIll City, and City agrees to pay after approval of the City Project Manager under the terms of the Flonda Prompt Payment Act FS21870 6. CONTACTS FOR RESPONSIBILITY. Gina Clayton, Long Range Planning Manager, wIll be desIgnated as Project Director for this project by Consultant to manage and supervIse the performance of this Agreement on behalf of Consultant Associated with the Project DIrector will be staff members whose expenence and qualifications are appropnate for thIs Project The City will be represented by Gina Clayton or her desIgnee for all matters relating to thiS Agreement 7. TERMINATION OF AGREEMENT. The City at ItS sole discretion may termmate thiS Agreement by glvmg Consultant ten (10) days' wntten notice of Its election to do so and by specifYing the effective date of such termination The Consultant shall be paid for Its services through the effective date of such termination. Further, If Consultant shall fall to fulfill any of Its obligatrons hereunder, thiS Agreement shall be In default, the City may terminate the Agreement, and Consultant shall be paid only for work completed Consultant may termInate the Agreement In the event that circumstances beyond the control of Consultant result In ImpOSSibility of performance of the Agreement, Including, but not limited to, dissolutIon of corporate eXistence of Consultant 8. NON-DISCRIMINATION. Consultant shall comply WIth Title VI of the CIVil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and Title I of the Americans With Disabilities Act of 1990 In that No person In the Umted States shall on the grounds of race, creed, color, natIonal ongln, sex, age, political affilIatron, beliefs, or disability be subject to diSCrimination under any program or activIty which Consultant has agreed to undertake by and through the covenants and prOVISions set forth In thiS Agreement There shall be no diSCrimInatIon against any employee who IS employed In the work covered by the Agreement, or against applIcants for such employment, on said grounds ThiS provIsion shall Include, but not be limIted to the followmg employment, upgrading, demotion, or transfer, recrUItment or recruitment advertlsmg, layoff or termlnatlon, rate of payor other forms of compensatlon, and selection for training, Including apprentlceshlp 2 9. INTERESTS OF PARTIES. Consultant covenants that Its officers, employees and shareholders have no Interest and shall not acqUire any Interest, dIrect or Indirect, whIch would conflict In any manner or degree wIth the performance of servIces requIred to be performed under thIs Agreement. 10 INDEMNIFICATION AND INSURANCE. Consultant agrees to protect, defend, Indemnify and hold the City and ItS officers, employees and agents free and harmless from and against any and all losses, penalties, damages, settlements, costs, charges, profeSSional fees or other expenses or lIablhtles of every kind and character anslng out of or due to any negligent act or omIssion of Consultant or Its employees In connection With or anslng directly or Indirectly out of thIs Agreement and/or the performance hereof Without limIting Its liability under this Agreement, Consultant shall procure and maintain dunng the life of thIs Agreement profeSSIonal liability Insurance This proVISIon shall survive the terrmnatlon of thIs Agreement 11. PROPRIETARY MATERIALS; ACCESS TO RECORDS; RIGHTS TO DATA AND COPYRIGHT. Upon termInation of this Agreement, Consultant shall transfer, assign and make available to City or ItS representatives all property and matenals In Consultant's possession belongIng to or paId by the City The City, the Department of State, DIVISIon of Hlstoncal Resources, or any of their duly authonzed representatives shall have access to any books, documents, papers, and records of Contractor which are directly pertinent to the Agreement, for the purpose of making audit, examInation, excerpts, and transcnptlon Consultant shall maIntain all reqUIred records for five years following the later of final payment by CIty or closure of all pending matters When publicattons, films, or SimIlar matenals are developed, directly or Indirectly, from the Project, any COPYright resulting therefrom shall be held by the Florida Department of State, DIvISion of HIstorical Resources Consultant may arrange for COPYright of such materials only after approval from the Department Any COPYright arranged for by Consultant shall Include acknowledgement of grant assIstance As a condItIon of grant aSSIstance, City has agreed to and has awarded to the Department and, If applicable, to the 3 United States Government and to Its officers, agents, and employees acting within the scope of their official duties, a royalty-free, nonexclusive, and Irrevocable license throughout the world for official purposes, to publish, translate, reproduce, and use all subject data or copynghtable matenal based on such data covered by the copyrrght 12. REMEDIES, OTHER THAN TERMINATION OF AGREEMENT, FOR BREACH; ATTORNEYS' FEES AND JURISDICTION. In the event of breach of thiS Agreement by eIther party, the other party shall have such administrative, contractual, or legal remedies as provided by thiS Agreement, the Code of OrdInances of the City of Clearwater, and the laws of the State of FlOrida In the event that eIther party seeks to enforce thiS Agreement through attorneys at law, then the partIes agree that each party shall bear Its own attorneys' fees and costs, and that Junsdlctlon for any court actIon filed regarding thiS Agreement shall be In a court of competent Junsdictmn In Plnellas County, Flonda T errmnatlon of thiS Agreement shall be In accordance With the provIsions of paragraph 7 above 13. GOVERNING LAW. This Agreement shall be governed by and construed In accordance With the laws of the State of FlOrida 14. INCORPORATION OF RFP BY REFERENCE. The provIsions of City of Clearwater RFQ 14-03, Request for QualificatIons for Downtown ClealWater DeSIgn GUIdelines, are attached hereto as Exhibit "S" and Incorporated herem by reference IN WITNESS WHEREOF, City and Consultant have executed thiS Agreement on the date first above written CITY OF CLEARWATER, FLORIDA By~-:g.~ William B Horne 11 City Manager Approved as to form I / 4 RECE!VED Exhibit A 1-\ r'rt (l;) Illld Scope of ServIces PLANNING DEPARTMENT City of Clearwater CITY OF CLEARWATER Design GUIdelines for Downtown Character Districts The Planning Department of the CIty of Clearwater IS seek1ng urban desIgn and land plannmg setvlces to prepaJ:e desIgn gmdelmes for development rev1ew of proJects located Wltlun the SIX (6) character DIstt1ctS of downtown Clearwater. The deSIgn gmdehnes will proVlde for a hIgh standard of desIgn to promote a umfied. coheSIVe appearance Witlun each dIstt1ct and to promote development of the axea conSIstent With the CIty's Chaxacter DIstricts and Street Classtficatlon Plan for the downtown. The llltent of the deSIgn standards will be to maintam and enhance the posltlve chaxacter1sttcs of the eXIsting development Wlthtn the downtown. as well as preveotlng further unpacts of development that are oot reflect:1ve of the trachttonal development patterns or are ll1compat:1ble Wlth exISting development. Description of Tasks 1.0 Pre-Contract Meeting LDI will meet With City staff to chscuss the scope of this project and dearly define the tasks to be accomphshed under th1s contract. 2.0 Kick-Off Meeting A meetlllg will be held between LDI and CIty staff to chscuss the major problems and opportuntttes Withm the DlStt:1ctS. and to learn what the common lSsues and lmutations are dealt With on a dally basiS 10 development reVlew that have prevented the CIty from gaming quahty deSIgn final products from development proJects 3.0 SIte Visits/Data Collection Through a senes of SIte VisIts and on-SIte meetlllgs Wlth staff, LDI will evaluate the current development pattems of the DlstnCtS 3 1 LDI will gather mformatton WIth respect to the e:usttng development patterns and will document these patterns tlu:ough photographs 3.2 Bulldtng lines. setbacks. fenestration, wmdow glazmg. color schemes. axclutectural styles, and other Issues related to appearance of each md1Vldual Dlstnct will be documented 33 Alleys, parkmg. c:toss aCcess, and other velucular and pedestnan c11:culatton tssues will be analyzed. 34 The types of slgnage cunently present will be analyzed. City of Clearwater DOJ~nlown Dmgn GlIIdclmur Page 1 of 5 4/24J2003 4.0 Data GatherIng 41 LDI will obta11l coptes of recent stud1es related to the downtown redevelopment and streetscape rmplOvements for consIstency WIth the desIgn gwdehnes 42 If available. LDI will gather basemaps from the CIty ldenttfyrng the 10cal:1on of eXlstlng developed and vacant properttes 111 the project axea. as well as the eXlsttng patterns of development. 43 illI will gather from the CIty and evaluate the extent of mstonc structures and concenttatlOns throughout the d1stncts 44 LDI will go through hbranes of photos. take new photographs and gather photos from around the natl.on that best depict the Circumstances 111 Clearwater and potential opporturutles for llOprovement 5.0 Define Predominant Styles 5 1 SeIllor staff at LD I. expenenced 111 both urban deSIgn and aJ:cmtecture. will define the wban deSign charactensttcs of each dist:t1ct based upon the SIte viSIts. comments from staff and photo lnterpretations Histonc arcmtectural styles and concentrations will be Idenbfied. no actual hrstonc structure surveys OJ: detaJled lustonc preservation analYSIS will be conducted for tlus scope. The product for tlus task will be either a wntten analysiS of each disttIct, a map of each dtstnct that ldenbfies key areas, or a combmatton of both warten and mapplllg analySiS 6.0 Photos/Graphics 61 LDI grapluc personnel will download and orgatllZe photographs taken 10 the field, as well as attend meet:1ngs, and find unages from other sources that can be used to educate property owners and developers. 62 Our team of grapmc deSigners will also create unages that depIct the mtent of wntten codes to illustrate the proposed deSIgn gutdehnes 7.0 Workshop #1 7 1 The LDI staff of urban deSIgners and graprnc artlsts will coordtnate to develop a PowerPomt presental:1on to educate the pubhc regardmg good deSIgn pnnclpals 72 The presentatton will be tallored to the speclal charactenshcs Wlthm each of the SlX (6) character Dlstncts 73 One (1) rugttal copy of the PowerPomt presentatton will be sent to CIty staff 111 order that City staff may provtde add1ttonal copIes of the presentation for the workshop LDI will also proVlde twelve (12) black and whIte coples (two per d1stnct) of the presentation for use durmg breakout sessions 7 4 LD I will prepare slgn-m sheets for the meetmg. 7 5 CIty staff will prOVide name tags 76 City staff will arrange the meetlng room and 1llVlte the attendees to the workshop Ctry ofClwnvater Dalvn/OWII Dmgn GlI/de/meJ Page 2 of 5 4/24/2003 7.7 CIty staff will advertlse for the pubhc workshops 7 8 The CIty staff will prepare the aenals and any other presentatlon boards that ate needed to ldenllfy the chstttcts. 79 LDI will facilitate the pubhc workshop and breakout seSSIons. CIty staff will assIst WIth the facIDtatlon. 80 Written Design Guidelines 81 LDI will prepare one (1) wntten desIgn gutdehne draft report Wlth standards for bmldtngs, SIte layout, parktng. access, and slgnage standards for the project area. The consultant will proVlde one copy-ready hardcopy of the draft to the CIty and one digttal verSIon 8 2 The Destgtl GUldehnes will meet the Secretary of the Intenor Standards dest.gn guidelines, and the Flonda Bureau of J-Itstonc Preservatlon standards. 8 3 The desIgn gwdelmes will be broken into sec1:lons based upon the S1X (6) character Dtstricts, :Including the Old Bay, Downtown Core, South Gateway, Town Lake ResIdential, East Gateway, and Town Lake BUS:lness Park Districts Each section willmclude those standards that are apphcable to the mdrvldual DIstttCt, as well standards iliat are apphcable to all Distttcts. 8A The destgtl gwdehnes will be integrated :Into the City of Clearwater's Redevelopment Plan 8.5 Subsequent to the Client's reVlew of the draft copy of the desIgn gmdelmes and :Input proVided dunng the public meetings,InI will prepare one (1) final version of the deSIgn standards :incorporatIng the Chent's comments The consultant will provide one copy-ready hardcopy of ilie final report to the CIty and one dtgttal versIon 9.0 Workshop #2 9 1 LD! will facilitate a follow-up workshop to htghhght the key gutdehnes m the proposed report for each character Dtstrict CIty staff will asSISt Wlth the facthtatIon In! will prepare one (1) origmal digttal copy of the draft and agendas. The dtgttal caples will be sent to CIty staff ill order that CIty Staff may provIde copIes for the meetIng. LDI will proVIde SIX (6) caples of the draft (1 pet: dtstnct) for use dunng the breakout seSSlOns. 9.2 LDI will prepare an agenda and slgn-m sheets for the meetlng. 9 3 Clty staff will proVlde name tags 9.4 City staff will arrange the meeting room and :inVIte the attendees to the workshop- 9 5 CIty staff will advertlse for the pubhc workshop 96 The CIty staff Wlll prepare the aenals and any other presentatlon boards that are needed to Identify the DIsmcts Gty of Clem water DowlltoJl}n Dwgn Gllldelmes Page 3 of :, 4/24/2003 10.0 Public Hearings 101 LDI Wlll be available to answer quest10ns about the desIgn gmdelme report dunng one (1) Local Plannmg Agency and one (1) CIty COm.m1SSlOn heat11lg for adoption 102 If the CIty reqmres attendance at any add.1tlOnal meettngs beyond those descnbed m 101 above, LDI will be compensated on an hourly baSIS for meettng tune and travel costs assocIated Wlth the addittonal project needs, based upon the attached hourly rate schedule 11.0 Compensation and Dehverables The followmg Items shall be conSIdered the project deltverables, and in exchange for the Servlces descttbed above herem, the Consultant shall recetve a lump sum fee of $30,000 for those dehverables, to be paid In three equal Installments based upon the folloWIng 11 1 Data Collect1on, DefimtLon of Predom.tnant Styles and Pubhc Workshop #1 - $10,000. 112 Pubhc Workshop #2 - $10,000 113 FInal Document - $10,000 All reports, dra.wmgs. photographs, and plans for thts project shall be prepared uttltzmg either MIcrosoft Word, Excel or Pubhsher, and ArcVIew. An electto1l1c copy of all final dehverables will be ptoVlded to the CIty upon completion of the proJect The consultant will be responsIble for dttect expenses illcurred by the consultant 10 preparation of the project. These expenses mclude mtleage, lodgmg. telephone charges, ill-house matenal costs, as well as the costs assoC1ated Wlth the photocopymg, as defined above_ The CIty will not pay reunbursable expenses to the Chent The CIty will aSSIst Wlth reprograpmc, photocopy, and presentation matenals In addition to that defined 10 tlus scope City of C!ermmter Downtown Dwgn CfIldelllleJ Page 4 of 5 4/24/2003 Standard Rate $120 $85 $75 $75 $65 $55 $45 $85 $75 $55 $75 $65 $55 $105 $97 $73 $67 $120 $85 $85 $75 $55 $75 $45 $75 $55 $55 $55 $45 $45 City of C/~(m/J(lter Dlnl1nfown DCJlgn Gmde!mei Page 5 of <; 4/24/2003 REC::J\/El1 Exhibit B Art< ~;) iUUj . PLANNING DEPARTMENT City of ClearwaterCITY OF CLEARWATER PLANNING DEPARTMENT RFQ 14-03 REQUEST FOR QUALIFICATIONS FOR DOWNTOWN CLEARWATER DESIGN GUIDELINES ; Clearwater o CITY OF CLEARWATER REQUEST FOR QUALIFICATIONS FOR DOWNTOWN CLEARWATER DESIGN GUIDELINES The CIty of Clearwater announces that it is requesting responses from qualIfied profeSSIOnals for the following' Downtown Design GUIdeline servIces assocIated WIth the update of the Downtown Redevelopment Plan IncludIng the "Gateway" area. The general boundaries of this area are Highland Avenue on the east, Clearwater Bay on the west, Drew Street on the north, except for the area contained in the Northwest Periphery Plan area, and Court Street on the south, but including the area controned in the Southwest Penphery Plan (see attached map). QualIfied firms will prepare ArchItectural DeSIgn GuidelInes for the City of Clearwater's Downtown Redevelopment Area, utilizing the Flonda Department of State DIViSIOn of Histoncal Resources Model GuidelInes for Design Review and the Secretary of Intenor Standards for RehabilitatIon. GuidelInes shall provIde criteria for histone renovation, new construction, building addItions, fac;ade alteratIOns, and signage for the Downtown area. The Design Gwdelines wIll prOVIde for appropriate renovatIOn of buIldIngs In the hIstoric downtown, as well as for new construction and redevelopment ill the surrounding areas. The Guidelines should also be related to and support the character dIstrictS estabbshed In the updated Downtown Redevelopment Plan. Grant funds are beIng used for this project and a draft must be submitted to the State of Florida for review and approval 45 days prior to the end of the grant period of June 30, 2003 and the final product must be submItted to the State by July 30, 2003. The firm(s) selected for these assignments wIll be expected to sign a contract WIth the CIty of Clearwater. The Crty reserves the nght to select specific companies submitting as part of a team submittal. Quahfied responses w1l1 be reVIewed and ranked by the Cl'ty's Review Committee. Preference at the discretion of the Review Committee may be gIven to respondents With national and/ or Flonda deSign expenence. SpeCIfic emphasis wlll be placed on firms with proven InnovatIve and state of the art expenence In developIng design guIdelines for histone areas WIth substantIal 2 C \Documents. and SettlOgs\LDI\Loca! Settmgs\ Temporary Internet Ftles\OLK62\Exhlblt B - Downtown DeSIgn Gllldelrnes RFQ doc areas for infill and redevelopment. Oral presentations wIll be requested of short-listed potential selectees at the discretion of the ReVIew CommIttee. Qualified firms are Invited to notIfy the City of Clearwater of their Interest ill being selected by submitting ten (10) copies of the InformatlOn requIred In the SubmIttals section and shoWIng the qualificabons of your firm to address the below by the requIred date. AddITIonal response forms and non-technIcal Information may be obtaIned from George McKIbben, City Purchasing Manager, (727) 562-4634. This Request for Qualifications is aVaIlable on-hne at: www.cleaIWater-fl.com. Select: "Purchasing"; "InVItations for Bid"; then "RFQ 14-03" . MAIL OR DELIVER COMPLETED RESPONSES TO: George McKibben City Purchasing Manager Mumcipal Services BuildIng 100 South Myrtle Avenue (300 floor) Clearwater, FL 33756 - 5520 MailIng address: P.O. Box 4748 Clearwater, FL 33758-4748 All proposals must be received not later than 4:00 p.m.. local tim.e Friday, February 14, 2003. The City assumes no responsibility for responses received after the stated bme and date, or at any office or location other than that specIfied hereIn, whether due to mall delays, courier mIstake, mIshandling or any other reason. Late responses WIll be held unopened and not considered for award. OPENNESS OF PROCUREMENT PROCESS Written response, other submisslOns, correspondence, and all records made thereof, as well as negotiations conducted pursuant to thIS request, shall be handled in compliance with Chapters 119 and 286, Flonda Statutes The City gIVes no assurance as to the confidentiality of any portion of the qualifications once submitted RETENTION AND DISPOSAL OF RESPONSE The City reserves the nght to retain all submItted responses for official record purposes The City also reserves the right to dispose of any or all coples of responses In whatever manner it deems appropriate. No copIes of responses will be returned to the firm. 3 C \Documents and Settmgs\LDI\Local Setbngs\Temporary Internet Files\OLK62 \ Ex}ublt B - Downtown DeSIgn GUldehnes RFQ doc ERRORS AND OMISSIONS Once a response IS presented, the City shall not accept any requests by any firm to correct errors or omissions In any calculatIOns submItted. RESERVED RIGHT The City reserves the ngh t to accept or reject any and / or all submissions/proposals, to WaIve IrregulantIes and technIcalities, and to request resubmlssion Any sole response received the first submISSIOn date mayor may not be rejected by the Crty depending on available competitIon and tImely needs of the CIty. The City shall be the sole Judge of the submIssion/proposal and the resulting negotIated agreement that is in i~s best interest and Its deCIsion shall be final Also, the City reserves the nght to make such investigation, as It deems necessary to determIne the ability of any responder to perform the work or servIce requested. The responder shall prOVIde information the Crty deems necessary to make this determinatIon. CONFLICT OF INTEREST Any prospective fmn should make an affirmative statement In its proposals to the effect that, to its knowledge, Its retention would not result in a conflict of interest With any party. Altematively, should any potential conflict e:XISt, the prospective firm should speCIfy the party with WhIch there mIght be a conflIct, the nature of the potential conflict, and the means proposed to resolve such conflict RIGHT TO PROTEST Any actual or prospectIve responder who IS aggrieved In connectIon WIth the soliCItation or award of a contract may seek resolutIon of its complaJnts by contacting the Purchasing Manager. NO COLLUSION By offering a submission to the RFQ, the responder certifies, and In the case of a Joint submission/ proposal each party thereto certifies as to Its own organIZation, that in connection WIth the submIssion/proposal: a No attempt has been made or WIll be made by the responder to Induce any other person or firm to submIt or not to submIt a submIsslOnjproposal for the purpose of restnctIng compet1tlOn, and 4 C \Documents and Settmgs\LDI\Loca! Settmgs\Temporary Internet Flles\OLK62\Exhlblt B - Downtown DeSIgn GUldelmes RFQ doc b The only person(s) or pnncipal(s) Interested In thIS submIssion/proposal are named therein and that no person other than those therein mentioned has/have any interest In thIS submission/proposal or In the agreement to be entered Into; and c. No person or agency has been employed or retained to solicIt or secure this agreement upon an agreement or understandlng for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or established commercial agencies malntalned by the purchaser for the purpose of domg business. PROFESSIONAL SERVICES/CONSULTANTS' COMPETITIVE NEGOTIATION ACT (CCNA) - FWRIDA STATUTE 287.055 ProfesslOnal services requested In this RFQ are within the scope of the prachce of arclutecture, landscape architecture, professional engineering, or regIstered land surveying, as defmed by the laws of the State of Floncia. PrOVIsions of F.S. 287 055 apply. APPROPRlATIONSCLAUSE The City, an enhty of govemment, is subject to the appropnation of funds by ltS legislative body m an amount sufficient to allow continuation of its performance in accordance Wlth the terms and conditions of this contract for each and every fiscal year folloWlng the fiscal year ill WhlCh this contract is executed and entered into and for which thIs contract shall remain in effect. The City shall, upon receIpt of notice that sufficient funds are not available to continue its full and faithful performance of thIs contract, provide written notice to the Contractor of such event and effective thirty (30) days after giving such notice or upon the expIration of the penod of brne for which funds were appropriated, whIchever occurs first, be thereafter released at all further obligations ill any way related to the contract. SUBMITTALS: Interested firms should state their Interest in tillS project by submItting eight copies of the follOWIng: . Letter of interest and understandIng on FIrm stationery; . Description of FIrm to Include only the follOWIng: ./ Legal name, years in bUSIness, officers, staff SIze, and staff breakdown by classIficatIOn; 5 C \Documents and Settmgs\LDT\LocaI Settmgs\Temporary Internet Flles\OLK62\Exhlblt B - Downtown DeSign GUldelmes RFQ doc ../ List of all sImdar projects or work completed wIthin the last ten years, with dates of completIOn, SIze of projects, project cost, name of lead staff person, addresses, client contact persons, and telephone numbers; ../ Names and titles of the project team; ../ Resumes of all persons who WIll be working on thIs project, Including consultants and mterIor design staff; ../ Table of organization proposed by the Firm for thIS prOject, ./' Selected examples from at least three dIfferent deSIgn guidelines where the firm has been the principal author; ../ Statements of professional and general liabIlIty Insurance, as requIred by the City; ../ Firm brochures and business cards of persons to be assigned to this proJect; ../ List of legal actIons brought agaInst the firm WIthIn the last ten years. MULTIPLE FIRM TEAMS: Multiple firm or JOInt venture teams must clearly identify the roles and responsIbilities of the proposed participants. FEES: Approximately $20,000 has been earmarked for these services. SELECTION PROCESS: The City Project Review CommIttee WIll review the RFQ submittals and select three to five firms for IntervIews. Those firms not asked to respond to the RFQ WIll also be notified The selected firms will be shortlisted and given advance notice to prepare for a public Interview, to be held In Clearwater. The IntervIews WIll be conducted over a one~ or two-day schedule. A deCISIOn follOWIng the IntervIews WIll be made WIthIn five workmg days of the last Interview. The selection WIll be based on the most qualified firm WIth the most relevant experIence, the quality of guidelInes completed, their ease of admlnIstratlOn and the abihty to convey deSIgn issues to the publIc CONDITIONS: The CIty reserves the right to accept and/ or reject any or all proposals; to Waive any irregularity, varIance, or Informality whether technical or substantIal In nature, and to negotIate WIth all qualified Firms In keepIng WIth the best C \Documents and Settmgs\LDI\Local SettmgS\Tempo?ary Intemet FIles\OLK62\E..ullblt B - Downtown DeSign GUldelmes RFQ doc Interests of the Crty. An award resultmg from thIS request shall be awarded to the FIrm whose proposal IS determined to be most advantageous to the CIty of Clearwater Items whIch the SelectlOn and TechnIcal CommIttee will consIder and weIgh dunng the selection process are' avaIlability of the firm, successful experience creabng desIgn guidelInes utilizing the Secretary of Interior Standards for Rehabilitation, successful experience in preparing guidelines for downtown In:fill development, completeness of response to the RFQ, and qualificatlODs of key personnel to be assIgned to projects. INSURANCE REQUIREMENTS: See Exhibit "A" attached. DISTRIBUTION: This RFQ is being mailed to Finns that have contacted the City and those that are believed to have the experience needed for this project. The project is also being advertised per City of Clearwater purchasing policies. PROJECT SCHEDULE a_ Release date of RFQ January 23, 2003 b. Due date ofRFQ February 14, 2003 c. Oral Presentations February 27,2003 d. Selection Committee Decision March 7, 2003 GENERAL TERMS AND CONDITIONS: 1 All responses become property of the CIty of Clearwater 2. The CIty will not reimburse the respondent for any costs assocIated WIth the preparatIon, submittal, or presentatIOn of theIr responses to thIS request. 3. The respondent acknowledges that all informatIon contaIned WIthIn Its response IS part of the pubhc domaIn as defined by State of Florida Sunshine and Pubbc Record Laws. The City gives no assurance as to confidentiality of any portion of any proposal once submitted. 7 C \Documents and Settmgs\LDI\Local Settmgs\ Temporary Internet Flles\OLK62\Exlublt B ~ Downtown DesJgn Gmdehnes RFQ doc 4. The awards made pursuant to thIs Call for ProfessIOnal ServIces are subject to the provislOns of Chapter 112, Part III, Flonda Statutes. All respondents must disclose wIth theIr responses the name of an officer, dIrector, owner, or agent who IS also an employee of the Crty of Clearwater 5. Respondents, theIr agents, and aSSOCIates shall refr8.1n from contactIng or soliciting any City offiCIals regarding thIS Call for ProfeSSIOnal ServIces during the selection process Failure to comply wIth this prOVISIOn may result in disqualification of the respondent, at the option of the City Only George McKIbben may be contacted. 6. There shall be no discnmInation as to race, sex, color, creed, handicaps, or natIonal origIn in the operations conducted under this engagement. 7. Due care and diligence has been exercised in the preparation of this Call for Professional ServIces, and all mformation contaIned herein is believed to be substantially correct. However, the responsIbIlity for deterrrllning the full extent of the services rests solely with those making responses. NeIther the City nor its representatives shall be responsIble for any error or omiSSIOn ill this response, nor for the failure on the part of the respondents to determine the full extent of the exposures. 8. Preference WIll be gIven to those responses In full or substantially full complIance with the requested information in this document. 9 Each respondent IS responsIble for full and complete compliance WIth all laws, rules, and regulations including those of the Federal Government, the State of Florida, and the Crty of Clearwater. Failure or InabIlIty on the part of the respondent to have complete knowledge and Intent to comply WIth such laws, rules, and regulations shall not relieve any respondent from Its oblIgatIon to honor Its response and to perform completely In accordance with its response. 10. Any interpretation, clarificatlOn, correctlOn, or change to the Call for ProfeSSIOnal Services wIll be made by wntten addendum Issued by the CIty'S PurchasIng Manager. Any oral or other type of communIcation concernIng the Call for Professional ServIces shall not be bIndIng unless issued by the City In the form of an addendum 8 C \Documents and Settmgs\LDI\Local Settmgs\Temporary Internet Files\OLK62\Exlublt B ~ Downtown Deslgn GUIdelines RFQ doc 11. Responses must be signed by an IndIvIdual of the respondenes organizatlon legally authorized to commit the respondenes organlZatlOll to the performance of the services contemplated by thIS Call for Professional Services. 12. The successful respondent shall be requIred to submit proof of licenses, certifications, and proofs of insurance as required by the CIty 13. The successful respondent shall not be allowed to substitute project team members named In this response without the wntten permissIon of the City. 14. The deSIgner is responsible for all costs assocIated WIth any non- discretionary changes A bond for this purpose may be required. Documents cited in thIS document but not attached are available upon request. "This project has been fmanced in part with historic preservation grant assistance provided by the National Park ServIce, U.S. Department of Interior, administered through the Bureau of Historic Preservatlon, Division of Historical Resources, Florida Department of State, assisted by the Historic Preservation AdVISOry CounciL However, the contents and opInIons do not necessanly reflect the views and opinions of the Department of the Interior or the Florida Department of State, nor does the mention of trade names or commercIal products constih.Ite endorsement or recommendation by the Department of the Interior or the Florida Department of State. ThIS program receives Federal financial assistance for identification and protection of hIstoric propertIes. Under Title VI of the Civil Rights Act of 1964. Secuon 504 of the Rehabihtahon Act of 1973, and the Age DIscriminatlOn Act of 1975, as amended, the U.S. Department of the Interior prohIbIts discrimination on the basis of race, color, national origin, disabIlity, or age in its federally assisted programs. If you believe that you have been discriminated against in any program, activIty, or facIhty as described above, or if you desire further mformation, please wnte to: Office of Equal Opportunity, NaTIonal Park Service, 1849 C Street, NW, Washington, DC 20240." 9 C \Documents and Settmgs\LDI\Local Settmgs\Temporary Intemet F1IeS\OLK62\Exh1blt B - Downtown DeSign GUIdelmes RFQ doc Ui/~VI'VU~ ~v _i r~A ~V'V_QV~V ACORD III , CERTIFICA', ~ OF LIABILITY INSURAi\. ~sl t ATE (MINDll/YY"c"I? 4/1Jb/20aJ THIS CERTIFICATE 18 ISs11JED AS A MATTER oF! INFORMATION ONLY AND CONFERS NO R1GHTS UPON T..m. CERTIFIl::ATE HOLDER. THIS CERTlFICA!~ DOES NOTI M'I~~~. axn:ND OR ALTER THE COVERAOE AFpOI<<JEO BY THE PUJL.1CIES BELOW, I I l I I'ROD\Jel!~ .AllilXJnderlnliUranca Agency 202 Lootol.lt Place, $ultG 101 Maitland, FL 32751 I (401\ 6294815 INSURED Land l)e.silln Innovation" 1tIe.. 14D Npl'th Ot1ando AvenU8 · $ulW iDS Winter Park FL 32789 INSURERS AFFOftDlNG COv~E It./SUReI't N. Zurich InllDnnca eotllDSRV JNSURER B' Aesociatad Indul!trial!l1n9tlram:e Comndnv IN$IJR8l: C: CNA .. I " IN91lFIER P: NAIC fI COVERAGES TME POucrgS (IF It-lSURANce USTEO liB-OW HAve eE!N ISSUEC TO TtlE INSURED NAMED ABOVE FOR THE Pd:lUCY PEFtlOD lNO ~T5P, N:lTWm1$'JANQING /lNY RSQUII'EMENT. TERM OR CONcmON OF Mff CONTRACT OR OTHeR tlOCUMENT Willi P.eSJ>ECT TO wtUCH THIS C&f(l'IF ,Ai'\: MAt' BE ISSUED OR MAY I"ERTAlN. THE INSURMCE AFFORCeD 8'( THE pouctES OBSCRlSlW HEREIN IS 5U6JECT TO AU. n\E TERlAs, EXClUSIONS \No CONDITIONS OF SUCK POUClE$, AGGREGATE ulAl'l'S SHOWN M.A.Y HAve BEeN REOUCED BY PAID CLAlr.tS- il~ ~ PO\.Ic:v'tJ\IM9Em poucY GFFECTlVe PQUCV' ~IAATlON ! LlMr 'S ~I!NEpw. UABlur't ~CUlI:AENC I ! ! MOO 000 A )l c;Q.MMERC1AL G~ UA!IUT"1' PAS 039702817 1l29lO3 1/29104 ~ TO RENn R 1.000 0011 _ W CLAJMS w.DE [!] o(:(:uR- I MBlIEXP IAmo - 0 non! J to.COO _ I. DAK:ntw. to MN uJJvR'r' I t Ooo.nOO f-- I ~BW.-AGGRE,J,'rll ' 20QiinOO ~~="i"'i:: I ..........-~- I.:ua.u.a. ~M08ll-E &JA8lUTY _f'jNAI1fO _ .AU OWNED AUTOS; ~ 5Q1EDUl.ED NJf08 ..!... HlJ\ED NJ't'QS ..!- NOI+QWNED.wTO! A PAS 0397~17 1129/03 1~ : ~~SlNWi ~MlT I 1,040,000 B :iJ=~D~~~ h ~8LE IX1R~ sO WOMERS"~SAT1QJl AND ~UABlUTl" AAYF'PI.'lPmlITOl'WAATN~ OFFlCeRIMQ'llJfl'l. EXCWCE01 I ~a.~~e.1lIldlir OnlER Protesslollal LiabDIly pAS 0397lJ2817 1129103 1129104 DOOlLYI~ i (per pnmI) 8QtlIl. y \NJUR"t' , (Per ecd<lM1) MO~t . q>er "AUToomv~!AAlbtlENT J , ~ THAN E.o. ACe l AUTO ONL.,.. AGf:: . , !;ACH s 1.000..01JQ " A==-e:ATE I 11 ooTOOO " '> ~UABlUTY IAmAUlO A c MeA :154028451 7128102 7/28103 ~ J s ~,l loJ}t 1 E.LEACH~ 111.00ll.0oo 'I I"L "IU'I"'" ~MPI0YI'~ S 1,OOO.ODD 1, EJ., ol.!WlE -l'OLb lIMTT 5 1,000,000 facl1-Occ:uran~ $1.ooo.E100 General Ag9re~te $2,000.000 2002329531 mro2 512103 Dlii3l;lflll>TlClN Of' OPI!RAl1<lta fLOCATlOl*S/VEJoIlCU5I EXCLIJSIONS ~ BY eNCIOl'UlB'll9IT I ~ Pi\OVIllIOIm I CERTIFICATE HOLDER TtI9 Clty l)f Clearwater A'lTN' CIty Clerk P.e. 90x4748 Clearwatet, FL ~75B4748 CANCEUA'f10N " I 8tIOUUl ANt OF~!ABOVEDESClUeECl POUClE9 tJe~eet.Lal iJt;;roRETM expJRA.l1~ UJlTt THEREOI'. TME ISSUIHQlIN'~ WIlJ., alOGAVtl~ TO MAll. .1!.... tlA'Vs VVlV1TEN NOTICr; TOTHIi .:amRl:A1l! )(oureR WoMEO TOl'H1': ui:n. BUT ~ILl,lRE TO go SO $lW,L lMl'OSl!- NO OilLlGAilOM OR UADllltrY OF JlJrt lONO N 'TH!.IHf;URElt, rra ,tGENnl OR YlEPRI>Setn'ATlVU. AlJl)lOIUZEI) R!PR9mrAnvE~ 1 ili) AfORD I <El'C> 11..1 ACORD ~ 120M/OS} RPORAT'ION 198! City of Clearwater Downtown Design Guidelines Part 1- General Standards July 2003 Prepared try- *AND DESIGN INNOVA~~ lqo North Or-IC1l'ldo Av;;muE." SUIte 295 W,nter "Pa,.k Florida 'Z789 'Phone- tf07~975-' l73 rax tf07-975-IZ78 yvww lo"dhlz COI'\<1 City of Clearwater, Flonda Downtown Design GUIdelines PART 1 ~ DRAFT TABLE OF CONTENTS Purpose and Intent of De~lgn GmdellOes App Itcd-blhty SIte DesIgn A Block Con figuration 1 mock SIze 2 Lot SIze 3 Come PreventIOn Through EnVironmental Design B Butldmg Placement/OnentatlOn 1 BU1ldl11g Onent'dtion a Street 0 nentatlOn b EntranceLocation 2 Butldmg Placement 3 ParklOg Lot LocatIOn C BUlldmg SeparatJon D ButldlOg Coverage E Block ContInuity 1 ContmUlty for Gaps between Buud1l1g~ 2 ContIDUlty for Rece~sed Courtyard Areas. 3 Vacant Lots BUlldmg Porm 1 1 2 PART I. General Standards II In IV 27 27 27 27 28 28 29 29 29 30 31 32 33 33 34 34 35 A Mass/Scale 1 BUlldmg Wldth/Ho[Jzontal Component 2 BUlldmg Helght/Vemcal Component d BUlldmg Depth 3 SoltdS/VOlds a Fenestlation b \Vl11dows/Transparency Architecture 1 Htstonc Architectural Style" 2 Fa~ade Design a Flr"t Floor Pede"tnan Scale b Corner I'acades (. Non-Street Facadet> 35 35 3S 36 38 38 38 39 40 40 41 43 44 44 B fleJiy' 9nnwafjom, 9nt:. G \Projects\99026 01 \Drgfts\PartI\ 18prtl doc CIty of Clearwater, Florida Downtown Design GUIdelines PART I - DRAFT C D 3 Entrances 4 M,ltenals 5 Colol s Roof Design Corporate De:'lgn 45 47 48 49 50 50 50 51 54 v SIte Acce~s, ClrculatJon and Parking. A VehKular CI rculatlon / Access B Pedestnan Ctrculanon/ Actes:. C Surface Park111g Lot Design Landscap111g, Buffermg and Screemng. A LandscaplOg and Buffenng B Scrcemng 1 Fem_es and Walls 2 Streetwalls 3 Me(.hanH...t1 EquIpment, Loadmg and ServiCe Areas 55 VI 55 56 56 58 59 VII SIgnS 60 A Types Allowed 60 1 SIte IdentJfi.canon Slgm (monument/ground SIgn:,) 60 2 BmldlOg IdenttficatlOll SIgnS (attached to the bmldlOgwall or wmdow) 61 n SIgn Placement & DeSign 61 1 SIte J dentlficatlon SIgnS 61 2 Busmess Identification SIgnS 61 a Wall SignS 62 b PrOjectlOg ~:llg11<; 62 c Hangmg SignS (Suspended) 62 d Wmdo\V SIgnS 63 e Canopy, MarqUl:' or Awnmg SIgnS 63 f DIrectory SIgns 63 \i"1II On-Site Llghtmg A Pedestnan LlghtJIlg B V chIcle LIghtmg C Accent LlglltJng IX MI~Lellaneous Gmdeltnes 1 1 1 1 :2 A Alleys 1 CommerCial Alleys 2 Re:'ldentlal Alleys .':I: :2 2 OI1!iJ" 91mow/iom, 9m:. G \Pw]ects\Sl9026 01 \D[gfts\P~[tI\18prtl doc 11 City of Clearwater, Florida Downtown Design GUidelines PART I - DRAFT '\: B Accessory Structures C EXI~ tlOg N on -Con fOfrrung Structu res 1 Purpose and Procedure~ 2 GUldehne~ for NonconfonTImg Structures SpeodlUse GUldehne~ A Parkmg Garages 1 Public Galdges a Facade De~lgn b Placement 2 Pnvate Garage~ a Facade Design b Placement CIVIC and Tmtltutlonal BUlldll1~ 1 Placement 3 3 3 4 4 4 5 5 5 13 6 6 6 6 7 7 2 Fa~ade DesIgn f.twI1Jerijn 9mwuaIiom. 9m:. G \ Prolects\99026 01 \D["ft5\P>l,d\18prt1 doc 111 City of Clearwater, Florida Downtown Design GUidelines PART I - DRAFT PART I GENERAL STANDARDS I. Purpose and Intent of Design Guidelines Clea rwater' ~ downtown has evolved tremendousl y s1l1ce Its mcorporabon on May 27, 191 I) HIs to n call y, the CIty had a thnvmg downtown thatwa~ centrally focused along Cleveland Avenue 11m Mea remams the central commerce focus of tlIe downtown evcn today, howevcr, It IS now commencmg a revltaltntlon phase ::'1Oce about the 1970's, downtown Clearwater, Slmtlar to many downtowns 10 the natIon, experIenced a dIsplacement caused by re~ldent~ and merchants leavmg for ~uburban bfestyles A~ a result the downtown expeoenced some vacancies and deteooraoon from a lack of malOtenance Today, however, Clearwater has begun to expenence reluvenaoon 1Jl the downtown and several new mfill developments The CIty ha~ expenenced some new mfill that does not relate well WIth the hIstonc streetstape patterns and local concern has grown over the deSIgn and aestheocs of new development fhercfore, the City ha~ chosen to set standards that WIll mamtaln and Improve the image and appearancc of Clearwater's downtown The basIC premIse IS that a quality appearance will result 1Jl a quabty hfcstyle DeSign gUldelmes Will also mutually protect everyone's IOvestment When the Image of a cammuruty IS mmntamed or Improved, a ~ensc of pode develops for the reSIdents, property owners, and merchants The appeaC'.11lce of the downtown also must be mamtalOed for Clearwatcr to stay competItIve 10 the regIOnal market In the absence of standards to ensure attractive development, other areas m the regIOn may pOSItion themselves WIth a more competItive advantage to attract reSIdents and metchants away from Clearwater The deSIgn cntena contalfied 111 these guldellfies are tntended to apply to all resldentJal, commerCial, office, mstltutlOnal and lfidustnal development, tndudmg both pubhc and pnvate fucIlttJes wlthm the Clearwater Downtown area The c(ltena set out local objectives far SIte plannmg (such as, ~etbacks, SIte coverage, and bUlldlOg hetght~), butldtng form and de~lgn, acce~s and cJ[culatloo, and Slgnagc In addloon, examples are provlded to evaluate the appropnatcness of development and redevelopment proposals The gUldelmes are mtended to be fleXible and encourage deSIgn diverSIty and vanatlons The c[ltena for development In the downtown WIll pnmanly ensure that the archltecturallOtegnty and detaIls of eXlsoog structures are matntamed, as well as affirm the appropnateness of new development IOta the hlstonc fabrIC of the downtown SpeCial attentlOn ha~ been placed on the creatIOn of an attracttve, sdfe and functlonal urban envIronment 1 City of Clearwater, Flonda Downtown Design GUidelines PART I - DRAFT II. Applicability TIle provIsIons of thIs document are appltcable to propertIes located w1th1l1 the followmg Clearwater Downtown dlstncts Downtown Core, Old Bay, South Gatew,IY, Town Lake RC<'ldentlal, Town Lake Busllless Park, and Ea~t Gatew,IY They apply to both new development and redevelopment activities 11le City does not de~lgn for any development appltcants It reV1ew<; proposed proJects to ensure that the de~lgn mtent conta1l1cd In the<;e gUldelmes IS achIeved Prom time to tlmc there may be an mconSlstency between the dC<;lgn gUldchnes foe the downtown dlstncb and dle zonmg regulatIOns The ~peC1fic design guldehne~ for tlle downtown dlstncts Will supersede the gcneral gUidelmes wtthm the Commul11ty Development Code 2 City of Clearwater, Flonda Downtown Design GUidelines PART I - DRAFT III. Site Design Thcre arc many site dcslgn features that can have a major Impact on the appearance of the bU1lt envIronment This "e(.tiOn will provide regulatmns for lot contigurntton, bUlldll1g and parkmg lot placement, as well a" bUlldmg separation and coverage A. Block Configuration To mamtalO the character of the downtown at a pedestnan scale, It IS Important to preserve the current stze of the blocks, rather than allowing the consoltdatJon of smaller blocks IOto mega blocks 1. Block Size Large-scale developments should be deSigned to provide pedestnan passageway,,/alleys to malOt:un a pedestnans abJlty to lTugrate through downtown without the need of alterna tt ve tran::.portatlOn New developmcnt should be discouraged from vacattng eXlwng nghts-of-way to form mcga/super blocks tbat Impede traffic flow through the City and creatc additIOnal traffic congestton If an opportu11Jty for redevelopment ames where a prevmusly vacatcd nght- of-way can be reopened, the process should be ::.trongly conSidered :,' ~~ -~- 'J ii~l IttlfA Ij L ~.;it:i.il~ n ~\'t!"'-~~j 1 .dG! ~=~-s~ ~t~ ).~ ~J1--,~~tr, fJ~~l.;. ;].%;, -.1 ~: ~@, ,,;' Jf m ; ~ 1,:<1, , ~ ~ ~ f~ ~ ~ f 'r1.\..~ ~" fi) ~ :;[ tJ:li~~U _ OO-~ m ~ JI ,!~ ~.;-~ . ~t ~~- 1'1'.!' r~1 @;! ~-~ - ~ ,~-- ~ ~ ;~~ - 4 ~~~~~ ~~~~""-'. 4J ~~-:" :~ ~ ~ ~ @v ~ - ~~ ~"',:"-r:. '""'t~ I~;J"I-- First Ward, Cha:rlotte, NC Before 2. Lot Size 1 he Width and length 0 f a lot tmpact::. the app eara~(.e 0 f the s treetscap c Very large lots With bU1ldmgs that are set away flOm the roadway can create a campm-type of environment W'hereas ::.maller lots, typiCally found In htstoflc downtowns, <..teate an urban environment that Ie. walkable, produce a sense of place, and plOvlde Oppoltu11l0eS for sOCialmteractton Increased ConnecoVl ty 27 City of Clearwater, Flonda Downtown Design GUldelmes PART I - DRAFT Some uses, ::.uch a::. lOSbtut!.onal, may need more ::.pace to adequately fit on a lot, requmng a larger lot Size, while others, ::.uch as ::'lOgle famtly re'>ldeOtlal or small retaIl e<;tabbshment::. may fit 111 smaller lot::. However, It I'> the lOtent of these regulaoons to ptevent gap:. bemg formed between butldmgs that will create lots that are ::.ubstandard for future development ~~ \, ~....P,JffT~.. - f' ~!!o:.VrT" "" ~ ~ '~ ' "" -~ Standard Lot Wldth On the other hand, the creabon of excessively large lots m the downtown needs to be discouraged "Where lOrnvldual lot" have been consoltdated for the development of large-::.cale developments, the"e development regulations wtll eo"ure that the large-scale development WI]] :,011 preserve the pedeswan scale of development 10 the downtown If redevelopmen t and IOftll are p Tl on be<; 111 the downtown, fleXible 10 t SIL:e regulaoons are nece~sary, keepmg m m1l1d that certam faohbc'> such as parkmg and landscapmg :.tlll need to be provIded For example, the Old Bay dlstnct has undergone a lot of reSidential conver'>lons to office use, and therefore the oTlg}-nal lot size may be substandard to meet the full reqUIrements of the Commufilty Development Code The ,>peClfic c\lstnct deSign gUIdeline sectlOos address alternatIve') such as proVldlOg shared parklllg facilities 3. Crime Preventlon Through Envuoomeotal Design Appropnate ,>afety and <;ecunty feature,> should be mcorporated mto bUlldmg and Mte deSIgn con",l."tent With the concepts and pnnClples of Come Prevention Through EnVironmental DeSign (CPTED) B. Building Placement/Orientation 1 he locatlOn of bU11dmg:, on ')Ite<; vane", dependmg on whtch area of the downtown the development IS located In the older urban area, bUlldmgs need to be located do,>er to the street to preserve the traditional layout, while newer development along traffiL-flow onented corndors may have the butldmgs located furthel away from the street Tn eIther case, the placement of bU11dlOgs and parklOg areas should contnbute to the creabon of a healthier pede::.tnan enVironment, a more coheSive urban context, and a balanced traosportabon system '1 he 28 City of Clearwater, Flonda Downtown Design GUidelines PART I - DRAFT Importance of the automobile ,>hould be recogmzed, but dIrect connections and accommouatiOns for pubilc tramlt, bicycle,> and pedestTl.ws should be plOvlded 1. Bmlding Onentation The oaenta tJOn 0 f the front fu<;adc of bUlldlllg" along the s tree~cape IS Imro rtant fa r the pedestrian vIabIlity of an area BUlldmgs th'i1t hlr11 perpendKular to the public flght-of- way or only have acce% from rear parking lot,> create an envIronment that IS unfuendlv for petIestuan,> a. Street Orientatton BUlldll1g" ,>hall have their front facades onented to face the pubhc nght-of-way Comer lots shall have a <'fronr" on both public rights-of-way The only exceptIon that may be gIven for bUlldll1g onentatlon would be If a larger development provided hner butld1l1g~ along the fir,>t floor faung the publtc nght- of-way The 11l1er hmldlllg would eldler have actual smaller shops located facll1g the streetfront or the appearance of smaller shops WIth wlI1dow ShOpplllg op portum ties Example of Lmer BUlldmg b. Entrance Locatton At least one public entrance of aU pnoClpal structure,> shall be onenteu towards the publIC nght-of-way VehIcular operungs sllch ,I::' dlO'>e for garages and carports ,>hall not conStItute as publtc entrances BUlldmg entrances shall be onented to maXlITl1ze pedestnan access Butldll1gs along artenal and collector streets should have their pnmary customer entrance fac1l1g the stleet Where two major streets 1I1ter<;ect, customer entrances shall be proVided for both streets, a corner entrance WIll be a perrrutted exceptIon to thIS reqUlrement Auuloonal entr;mc6 are I;;m..ouC'<lged facll1g IOLal ::.treet::., parkll1g lots, plazas, waterfronts and adjacent bUlldmgs rUI;;!"f"m"~ >.ltol",~ L~r f''!....k...o~ .tL~ 29 City of Clearwater, Florida Downtown Design GUidelines PART I - DRAFT Where park.mg areas arc located behmd the bU~lfiesse,>, a secondary entrance ma y be provIded 111 the back of the bu,>mess A rear entrance can provide customer 01 servIce dccess to the ~tole .i).~ ~I =- - ,=~ 0'~'~ ~~ Front Entrance Rear Entrance 2. Building Placement The locatIon 0 f bUlldlOgs on sites cu rre n tly vanes dependl ng on the a rea 0 f the CI tv Tn the older downtown areas bUJldll1g~ have located doset to the street, whIle the newer developments along the hIgher speed corndor,> typtcally locate the bluldmg5 toward the back of the site with parkmg areas m the front The older downtown pattern I'> preferred and "houle! be encouraged as It contnbute~ to tne creatIon of a healthier pede,>tnan environment and a more cohe'>lve urban context BUilding placement regulations eo.td.bbsh the relatIOnship a bUlld1l1_g ha,> to Its own property lme~ and the d.dJacent propertJes When e<;tabh:.hlOg bUlldll1g placement regulatiOm that reqUlre bmldmgs to be located up to the front property lme, It 1<; tmportan t that su ffiClent width I'> P rc~erved along the sKlew d.lks, and that su ffiC\ent space IS md.1ntamed to proVide formal street,>cape elements (street trees, hghtll1g, trash receptade,>, benches, etc) BUlldll1gs placed dt the front property 11l1e form ,1 '>tleet edge and frame the publiC realm Furtber, thlS type of bUlldmg pLKemem enable~ the pede~tnan to Il1teract WIth the bUlldll1g5, as the bUlldll1gs are eastly acce~~ed from the pubitc space RequlTtng buudmg5 to be placed away from the front property Ime can create a def1t1mg barner between the pedestrld.o and the busll1es~, dl,>couragll1g 111 te ractJon 51 mllail y, overly large setback ~ con tn bu te to '>lgn pro It fera tlon and vIsual blight because a bUlld1l1g that 1~ set back a large (h~tance often teaLts by "shout1l1g", With '>Igm, at pa<;smg moton<;ts and trano.lt user~, b1Cych~ts, and pede,>tnans 111 order to be notJced 30 City of Clearwater, Florida Downtown Design GUidelines PART [ - DRAFT BUildmg placement regulaoon,> must be defmed based upon the character 0 f the adjacent roadway s and the desl1ed app earancc 0 f future develop men t T here fore, setb ack regulaoons have been established by dtslnct 10 Part 11 The followmg standards are general and apply to mo,>t aredS 3 Parking Lot LocatIon \Vhlle off-street parkmg IS nece!>!>ary to accommodate automobtle demands, It displaces a large percentage of the City'S open !>pace and separates structures from the malO pedestrIan concourses The purpose of the followmg gUldelmes I'> to avoId creatmg the appearance of a "sea of asphalt" from the nghts-of-way, a<; well as aVOidmg conflIcts between vehIcles and the pedestnan atoVlty The :.ecbon on Site Access and Clrculabon Lontam,> speCIfic deSlgIl ,>tandards for parkmg lots / Y:'"<o:~ /" "-",' _ /'..A J:>:- ~."-,. ./' 't-'~~ .;P':: ' - ";i.. ; """"---::""':""':;:- _ ",,~7 ,'1>--.. -u;;:,. ~'::c ,rrh-_'_ ry>'~ ... ~- j 'hI~~-{.,;;.^- -t......./....... tl r1 ........... ~:;~*;~r'),.;- -A ./~~ ~~,JJ'Y"~' -"r::C:" 'J.;.Dr~ (...~{\~I~,~0;~.r-;- // , ~.}'-~r' "A >:;.- ,:/ '\./ '- 'i! ........ I >v::-~ ,,/ "- ~ ~ ............- .... p,.""9'" -....,. ",,,,/ r>,,-.J OJ! - . Loca/ton Padong lot:, should not be the mO:.t prorrunent feature of a development WIth the exceptIon of speCIfic dl<;tncts, palk10g lots shall be located beh10d the buJldmg, or belund tlIe bUlkhng lme . A1tntmtze Asphalt Consohdated parkmg areas shall be enLOUGlged to lTIllllffilL:e the amount of pavement and acces~ dnveways 31 City of Clearwater, FlOrida Downtown Design GUidelines PART I - DRAFT r 1 ; I Jm Eft rc=l l /'j,' >-("j ~I' I / fifF~ifT t => ~__ J~ ~ -:( - ,.,)..~- ................J.....="- Poor Quality Deslgn Good Qual1ty Deslgn . Shared Parkmg W'here a mix of uses creates staggered peak penods of parlang demand, shared parkmg should be unhzed per Section 3-1401) of the City'S Commufllty Development Code to reduce the total amount of reqUIred parkmg . On- S'tree! Adjacent on-street parklOg may be counted toward!> the ffilOlfnum parklOg space reqUIrement . CPTED CPTED standards should be utill7ed 10 the deSign of parkmg areas DeSigns that reduce vl<;tblllty, espcclally between parkmg areas and buslOcss entrancc<;, should be discouraged . Landscape Par all commerCial or employment uses other than mdustnal and warehousing, surface parkmg areas should bc planted With shade trees at an approxImate ratlo of onc tree for every fivc spaces Trees should be set IOta a tree grate or landsc,lped walkway and pLOtectcd by bollards or tree guards It Permeable PaVing. The use of permeable pavmg to reduce surface run-off may be permlttcd, particularly In ovcr-flow and scasonal parkmg areas Howevel, retention and detennon faCIlities shall be reqUired pet CIty Code C. Building Separation BUlldlOg separaoon 111 thiS sectIOn refers to the rmmmum distance requtred between butldtttgs, whered~ setbacks addre!>;, the m1l11mUm ru<;tance a bUlldmg mu<;t be ~et a1l1QYfrom the properly Ime One pnmary purpose for butldmg ~eparatlOn IS to ensure that hght and air are not 1l1telmpted as the demlty and mtemlty of an atea Increa<;es and the bU1ldmg,s get taller A secondary purpose IS to prevent the appearance of a wall of towers 10 areas With natural resources, such as the ha(borfmnt properties 32 CIty of Clearwater, Flonda Downtown DesIgn GUidelInes PART I - DRAFT In area:. wIth a lot of peuestrIan traffic, bUlldmgs should be as close as possIble to each other on the bottom floors to create contmulty and f01m the street wall However, the :.eparatlon 15 more lmportant for the upper floors to let In light and aIr to the strect'> below The requIrements for bUlldmg separatJ.an m the do\ltntown vary by dtstoLt, and arc covered In Part II D. Building Coverage The standards for bulldmg coverage ensure that an area achIeves or mamtall1S the deslrcd degree of openncs,> ven.m bUlldmg dct1'itty Even m areas where the butldmgs are reqUIred to be placed close to each other and to the fcont property hne, the butldmg coverage standards wtll encourage a ccrtam percentage of the lot to be left open, Without butldmgs for pedestnan passageways The standards vary from rustnct to ruStrlct, refer to Part II for U1Stnct standard!:. E. Block Continuity The mtent of the setback regulatJ.ons I!:. to establish the deSIred bruld-Io-Ime on a block face m relatiOn to the Sidewalk and the street However, setbacks alone do not malntam the contmulty along a streetscape, the fcont facades should have a hmlted number of gaps along the block except for pedestnan and vehicular entrance!:. The heIght and WIdth also play an Important, as descnbed m the bUildIng form deSIgn gUldelmes In some Sltuatton!:. there WIll be a need for a streetwall or false fO{ode bUlldmg connectIon to mamtam the conttnUlty <is descnbed below InconSistent Helght - too taU lnappropnate Gap Between Buildings InconSIstent Helght - too short ~ ~ IDe ~ ~ ~ ~Rf 1~1&f LJ~ a-.JI~_ BUlldmgs Too Short- Break 2-Story $treetscape ContlnUlty 33 City of Clearwater, Florida Downtown Design GUidelines PART I - DRAFT 1. Contmulty for Gaps between Buildings As dlscu~~ed 10 the bmldmg separatIOn sectIOn, bUlldmg" located m block" that accommodate a high volume of pedestflan traffic, are reqUIred to have bUlldmg~ closer together In the!:.e urban areas, If two adjacent bUlldmgo. are comtructed lt1 a manner that leaves a remammg gap between their Side walls, then a pede:;.tnan courtyard will be created by that gap, whiCh ~hould also serve J.!:. a pedeHnan alley to the rear of block \\lhen thl:;' occms, a de(.Qratlve fa1~e fa<;ade IS strongly encouraged to connect rlie two butldmgs and lcave a pede"tnan entrance to tlie courtyard Upon substJ.fltJal enlargement, "ubstantlal unprovemcnt or new construction for pnnclpal bUlldmgs whICh are located wlthm the reqUlred maxImum setba<.k from a street, If the SIde yard :;.etback IS greater than 0 feet, a streetwall shall extend fmm the pnnupal butldmg fatadc along that poruon of the frontage hne that I~ not devoted to vehICular or pedestnan access Along blocks WIth zero lot lme development, operung!:. should not be left between bUlldmgs that are too narmw to functIon a~ landscaped pedestnan courtyards If any operung along the Side yard l~ planned, then the llUl1lmUm dIstance between the two bUlldll1gs will be 10 feet to allow room for a pede"wan alleyway or courtyard [Insert pl~rure of <connection< between bwldmg gg.p foc pede<tr"ltl courtyards] In dlstnct<; wh ere parkll1g IS allowed on the SIdes of the bUlldlOgs, ,1 decoratJve ~ tieetwall must be provIded to dlsgmse the parkmg lot area, as ~hown 10 thc example below [Insert p,crure of parkmg-lot screerllng- fcom LakelandJ 2 Continuity for Recessed Courtyard Areas III several dlstncts, there IS a maxImum <;etback for bUlldl1lgs to mamtaln COntlllLllty However, there are exceptlOlls that allow bUlldmgs to recess or a portion of the fa<;ade to reces<;, If a pubhc courtyard or cafe IS Plovlded If the bUlldmg exceeds the maximum front yard setback, a decorattve streetwall "hall be constructed between the pnoClpal bwldmg and the front lot hnes along that pomoo of the front property Ime that IS not devoted to vehteular or pedestnan acce~s Example of Recessed Courtyard 34 City of Clearwater, Florida Downtown Design GUldehnes PART I - DRAFT ~11~ ,...J:._ ~Itl.-_~==_____........_...."....__ ~~ 1 , l~ I t i .........-~~ ~~_Wl".,.....~......... " ~__........._J ~ :)o<-Y;.'V ,11 Recessed Courtyard Layout 3. Vacant Lots lots vacant foe a penod of more than SIX (6) months m highly trafficked pedestnan area shan lt1~tall a low urban streetwall or hedge along any adJacent pubhc street or walk Height of the streetwall or hedge ~hall be a ITllOlmUm of three (3) feet and a maXImum of five (5) feet above grade IV. Building Form The purpose for budding form reqUIrements IS to estabhsh design standards so that new construction and additions to bUlld1l1gs are compatible with their surroundmgs A LompatJble structure IS one that possesses pattern<; of proportion, scale, mass, form and matenals that are found In surround1l1g <'malOstreet" "tyle bU1ldmgs The onentatlOn and detallmg of compatible structures result 111 a consistent lelatlonshlp of the bUIlt form to the street and to the human scale Compatible structures are bUilt of matenals that are harmol1lous m texture and form A. Mass/Scale The mass and the scale of bUlldmgs define the urbao pattern of a corrunuolty ThiS sectJon provIdes gUIdelines for new con"tmctlon, redevelopment and mfill development to emure consistency and compatlblltty With the estabhshed bUlldmg spacmg, proportion and placement <.haractensocs of the eXlsong a.od deSired development patterns The SIze tU1d proportions of a new development :;.hall be related to the scale of nearby bUlld1l1gs Even If much larger than ItS oClghbor<; 111 telm<; of square footage, the building shaH malOtalO the same scale and rhythm as the eXlsoog bU1ldmg<> The lOtent of the setback regulations IS to establIsh the de:;'lrcd budd-Io-Ime on a block face 10 relatIOn to the ~ldewalk and the street However, setbacks do not determlOe how wide or how tall bUlldll1g~ should be to fit In the eXlstlOg urban pattern By regulaong bUlldll1g WIdth and heIght, and the honzontal and vertical component~ on the fa<;ade, It Will be ea~ler to achIeve the deSired urban pattern 1 Budding Wtdth/Honzontal Component The Width for new ,>tmcturcs And ll1fill development ~hould reflect the ptedorrunant histone wldth of other stm<.tures along the "ame blockface, or the de~l1ed bUIldmg WIdth for the future development pattern on vacant bloch 35 City of Clearwater, Flonda Downtown Design GUidelines PART I - DRAFT A smgle, clomm,ll1t buJdmg mass ~hould bc aVOided m the do\l;ntown Howevcl, when large developments, over fifty (50) feet 10 Width, are proposed, d1e fOllow111g regulatIons WIll apply . Proposed large-settle dcvelopmcnt WIll be lequlled to break up the ma,>s of the fa<;ade COfl'>l~tent wLdl predommant buddll1g \vldths Long and low-me bUlldmgs shall be desIgned to be compatJble wIth taller nearby bu!ldll1p by accentuatmg vertIcil element~ such as entrance<; aod column~, or by breakmg up the facade plane Into smaller and more vertltal masse~ To break up the hOrizontal mass of a large bUIlding, vertIcal archItectural c1ement~ must be mtroduced along the facade . The deSIgn of a new structure or a ~ubstant1al enlargcment or Improvement of an eXI~tjng structure whICh exceeds fifty (50) linear feet along any street flOntage shall be deSIgned to have the appearance of multIple bUlldmgs or bUlldmg sectlon~ Example of Appropnate Mass- VertlCal Bay and Rooflme VanatlOn . Honzontal masse~ ~hould not excced a WIdth ratIo of 1 3 wldlOut d ~ubstantlal archltectunl clement dlat eIther projects up, such as a tower, bay (as ~hown m the photograph above), or other architectural feature, and or recesses mto the bUlldmg . VariatiOns 10 the roofhne (a~ ~hown 111 the photograph above), If consIstent WIth the archItectural style of the bUlldmg, are abo useful In breakmg up the honzontal mass of a butldll1g . Chtmges Il1 md~S should attempt to retlte to structural ~y~tem(s) and the Olganu:atlon of ll1tenor space lInsert dIagram showmg the massmg ba<;ed upon recesses] 2. Building Height/Vertlcal Component New development and redevelopment, whether re~ldentlal or non-rcsldenttal, ~hould be deSigned respectful to the e"{lsttng vertIcal heIght of adjacent bUlldmg<;, and ~hould ma1l1ta1l1 the pede~toan scale The maxImum permitted heights and histonc heIghts f01 the SIX mdlvldual t.!Jstncts are contamed 1I1 the CharJ.Lter Dlstncts ~ectlon of the Redcvelopmenr P!,lI1 It IS aho lInporrant to break up the vertlcal m,lSS of a bUlldll1g With honzontal component~ that IdentIfy the <;tones, a~ well as al1gl1log the archItectural clemel1t~ on the 36 City of Clearwater, Florida Downtown Design GUidelines PART I - DRAFT fa<;:ade ~Imllady to adjacent bUlld1l1g~ to ma1l1tam the rhythm of the block General ~tandalds for all dlsttlcts are as follows . Tall bulldmgs "hall be de"lgned to be companble wIth long low-fISC nealby bulldmgs by accentuatll1g honzontal element" such as balcony l1l1e~ and parapet hnes . SubstantIal vanatlon", m vert1cal massmg "hould Include change", 10 heIght and hoozontal plane 1 he facades on multi-story structures should show defll1ltton of the vaoous stones to prevent CI eating a sohd mass that has no detatl and overwhelms the block Tn mu..ed-use bUlldlOg'>, the ground floor should be dlfferennated from uppel floors through the use of strong cormce hnes, awnmgs, dl~tlnct but compatIble extenor color" or maten,lis, extenoc hghtmg, colonnades or overhan~ that cover the sIdewalk, Increased setbacks for upper floor" Q( slITular treatmcnts . New butldmgs that are proposed to have greater heIghts than the predoffimant streetscapc pattern, \Vdl be reqUired to proVIde tranSItional setbacks to plcvent overwhehrung the character and scale of the urban pattern '~""""'f1n"'''' """"I,.C. ~ M~~~~ ~, , -::-~~ ;; : 0' 1 IF-<~ ... ....'"lrJ I : ~~\ i ~ Example of Ahgnmg WIth the Predomlllant EXIstlllg Helght of Block . Steppmg back the stone" of commercml bUlldmgs Lan also reduce the apparent ~cd.le of the bUlldmg and e~tabhsh a "base" and a "top" For every story that is above the predorrunant height of the block face there shall be an addltlOnal bUlldmg setback of ten (10) feet The setbacks for upper floors may cont1l1UC, but the mmomum total reqlltred "etback wtli be thIrty (3D) feet for the upper ~tones ThIS reguLltlOn should not be fi1lscon",trued to repre~ent that all tall bUlldmg~ must utlltze the same "step" deSign, the setback on the upper floors could Simply be thll:ty (30) feet WIthout ~U1y <\teps" and also meet thiS reqUlccment ~I' , } -)'kL'\ \1. Inconslstent With predommant helght ~j)t I I.' " '~""-:~' r ~1"~~~BY ~!:1I~~ J hi t f) ~lt.u.t.;:::..ili "'if~?:"~ -~f J ---""-"-~~~ ~.....~~--~.... - -"'...-.......~..;-. 1 1: ......... - b~"I' l.......~ll ....'O:J'~ \\.~s" )7 City of Clearwater, Flonda Downtown Design GUIdelines PART I - DRAFT J~'fj]ldB~~ I nappropn ate "L~-' -,- --, './;--~- -._>-/"'''''''''";::-~~ j Y'L ~ ~> 0 .~ '''' - ""II ............~ "-.. ......--..~~--.--.....-...~......~~ -/0- ,..~ 0 [-0--'0 OLl U I -- -~ [1---[1-- 0 1--= .4 ff"l ',>- I I C " - -- - ~ ~frn-rJJ5f-- --t-[rLO h-]]J 0 r=r-~~- [I-ror-r~' J~ _ I 1, - -- ~~!dlJ-_L~ .- --1-,= L - J1W~ Appropnate . Rooftop~ of hlgh-mc bUlldmgs should be sculptcd to create an mterestmg form and enhance the collcctlve skylme MultIple rooftops on varymg levels can help break up the vertICal mas" of the bUlldmg a. Buildmg Depth Thc depth of the bUlldmg should be consistent With the malooty length of the bUlldmgs along the block Most Important It IS ne<..e,,<,ary to align the front fa~ade and comer SIde facades WIth the hlstonc streetscape "etbacks to mamtam continUIty for pedestnans along the street A", wen, mfill development wIll be reqUlrcd to ahgn WIth the predoffilOant hlstonc setbacks for any alleys 10 the downtown In the examplc of mlxed-usc 1l1fill below, there IS dO eX1~nng bUlld1l1g cucled on the lcft thdt does not follow thc pattern of the rest of thc block WIth rc~pect to depth It IS largcr and has more depth, whICh bleak'>> up the pattern and con tlOUlty It a.l so diVides the rea r parklOg area that could 0 therwlse be u tzllzed as ",hared parkmg 3. Sohds/Voids In both re"'ldentlal and non-resIdential area~, pattem of a street"cape IS also very dependent upon the relationshIp of sobd~ to vOld~ on the bUlldmg facades, and other alterations m the vertical plane of the front facade The follO\vlOg standards are \t1tended to cre,lte a pedcstoan friendly and coherent urban p,lttern of development a. Fenestratlon The arrangement of wmdows and doors should be cono.l"tent With the nelghbonng bUlldmgs 38 City of Clearwater, Flonda Downtown Design GUidelines PART I - DRAFT b. Wmdows/Transparency The followmg rcgulauons Idenufy t.hc amount of trdnsparency reqUired fot both rC~ldentral ,lI1d non-resIdential stnlctures (1) Commercial Transparency In commerCial area,> (mcludlOg retail, hotel, hIgh me offlce and mstltutlonal uses), the ground floor bUlldmg \Vall facll1g the ~treet shall contain a 11l1nlffiUm of fifteen (15) percent of tramparent matenals, located between three (3) and ,>even (T) feet measured from ground level In general, tmnsparent wlOdows shall compose at least twenty-five (25) percent of the ovec-dll street sIde exteoor elevations For commercIal bUlld.lOgS, cledr gla'>S (88% lIght tmno.mlsslon) o.hould be l11o.talled on the first floor Tmted glas~ allowmg a ffimlmum of 50% hght transmlS~lon should be comldered only for use on second floor Wllldows and above Appropnate (2) Resldentlal and Low Rise Office Transparency ResIdentIal and office uses shall have front extenor walls conta11l1llg a ffilOlmum of fifteen (15) percent and a maxImum of thIrty (30) percent transparent or translucent matenals on each story below the roof lllle The street side extenor walls of such o.tructures o.haH each contalO a ml11tmum of ten (10) percent transparent or translucent matenals on each story below the reoAme AddltJonal transparency/ translucency reqUirements for bodl resIdential and non- resldentJallOclude the followmg . \VlOdows and door') should be glazed m clear glass wlth no more than ten (10) percent dayhght reductiOn The use of reflectIve glas') and reflettlve film I" prohIbIted on all bUlldmgs Glass block IS not permItted a~ transparent matenab . The transparency/translucency requIrement shall 'lpply only to new constructJol1 or to those area" of a structure which are altered as part of a substantIal enlargement 01 Improvement 39 CIty of Clearwater, Florida Downtown Design GUIdelines PART I - DRAFT . Transparent matenals on wa1l~ tnat arc not parallel or approxunately parAllel to the pubitc flght-of-wJ.Y and on door~ ~hJ.ll not he counted toward the oull1mum transparency reqUIrement . Garage facades shall not be mcluded In the trJ.n~pdrency/tra.nsluccncy calculauon B. Architecture 1 HIstone Arcmtectural Styles The arch1tectural style of new developmcnt or redevelopment slull be consistent wIth the development III the smroundmg neighborhoods ButldlOgt> 10 all SIX downtown districts represent a broad range of styles wIth no smgular style bemg predOffimant Thcrefore, no one particular <;tyle or t11cme WII[ bc mandatcd for any dtstctct However, new bU1ld1l1gs should complement the hlstonc and archltectura! hentage of the downtown New de~lgns should avoId stnctly repltcat1l1g the detaIls of a hl~touc style, whIch would create a false reprcscntatlOl1 Ratner, ncw dC~lgn 'ihould use contemporary matenals to abstract ru<;tonc de~lgn element~ Modern Bulldmg ConsIstent wlth Character of EXlstmg Development on the Btock \Vhcn an office bmldmg ~tte 1<; located on the same block face a,> or on a block face acros'i the ,>trect from a resldentul J.rea the office !:.hall have J. re:,tdentJal archttectural !:.tyle Some the dlstncts may havc spcClfic regulattons for rcdevelopment or renovatlom The follow1l1g regulatIOns ale apphcable to all districts . When replacmg ext<;t1ng bUlldmg componcnts, ,>uch as wmdows, that ate Il1appropnate to the style and penod of the bUlld1l1g, they should be replaced With new components that are appropnate to the style and penod of the bU1ldmg " Doors and door detilll~, frame,>, hntels, fan hght<" '>ldeltght~, pediments aod tlan!:.oms, 111 good cond.ttton or repaIrable that are In character WIth the style and penod of the bUlld1l1g should be rcta1l1ed 40 City of Clearwater, Flonda Downtown Desrgn GUldelrnes PART I - DRAFT . If doors or door detatl!:. 00 prll1Clpal facade!:. Me found to he Irreparable, they should be replaced with new doOl!:. and doot detaIls m character Wldl the structure 111 matenal, size and configuratIon . Additions shall have the same wmdow sue as III the pnnupal structure . Wl11dow!:. on addItion!:. should have t.he :,ame onentatlon and be of a sImIlar :'lze to the eXls1mg or ongtnal wmdows of the prmopal fa~ade If the addItion IS on the same plane as the eXlstmg pnnClpal t:H;:ade, then the wmdows of the addItion should match the ongtnal wmdow!:. III onentatlon, Size, matena!!:. and configuration 2. Fac;ade Design BUlldmgs shall have arc.hltectural features and patterns that provKle vlsualmterest from the perspective of the pedest[lan and motonsts ButldlOgS shall mclude substantial vanatlon III massmg such as changes III heIght and honzontal plane BUlldmgs on corner lot:, and bUlldmgs that terTl11nate views shall be comldered slgmficant structures Such stmctmes should Illcorporate adthtiOnal height, ma:,:,IOg, dlstll1ctlvc archltec.tural treatment!:. or other dl!:.tlllgulshmg fe-ature:, to empha:'lZe theIr pronllnent location Pnmary bUlldmg facades shall be enhanced by the use of vertIcal and honzontal elements Landscaplllg may be med to enhance the archItectural features and help break the monotony but shall not be used 10 !teu of the follow 109 teqUlremcnts . DCSlgn Malar ,lrchttectural treatlnents on the prlOclple bmldll1g f,lcade should be continued around all Sides of the buddmg that are VISible from the pubbc realm . Dzvemry Long, wllldowles s, umo terrupted walls shall not be perml tted BUlldmg wan pro)ecl:1ons and recesses should also be used to add archltecturalillterest and vanety Facades shall not exceed dllrty (30) honzontal feet, nor ten (10) vertical feet, 'WIthout three (3) of the followlOg element!:. o A change to plane, such as an offset, reve'al or proJeLtlng nb Suc..h plane proJel.-tlons or recesses bhall have a wtdth of no les:, than SIX (6) illches (columns, planters, arches, VOids, etc) o Architectural Detatls such as Ral!:.ed Bands ,illd Cornices o Awnmgs andl or Arcade o Change III Color o Change 10 Matenal o Change ill Texture o Doors and/or Wmdows o Storefront Window and Display Cases . DtvemfY Pacade!:. that extend for more than one hundred (100) feet 10 length shall IllLOtpOrate, m addItion to three (3) of the above teqUlrement, at least one (1) of the followmg elements 41 City of Clearwater, Florida Downtown Design GUidelines PART I - DRAFT o A change !fi plane, ~u<.h as an off"et, reveal or projCCbng nb Such plane Prolcctlon!:. or lece""e" "hall have a wlddl of no less than thlee (3) feet, and a depth 0 f at lea~t ~IX (6) !fiche" o Architecturally promment pubbc cntmnce o Tower . Secondary Facades Secondary facadcs, whICh are not leadlly Vl"lblc from the street nght-of-way, shall provIde at lea~t two (2) of the dements requited for pnm,uy facades . AccesJory Stnatures Acce~sory structuCc.s ')hall have the ~ame ~uchltectural detatl, color, matenal, de<;lgn element~ and roof de<;lgn as the pnmary structure . Add-ons All addItIons and alteratlom shall be compatIble WIth the pnnclpal stmcture m deSIgn, color and matenals . AUN1mgs A\Vnlllg~ ~hall have a mmunum depth of five (I)) feet to plOtectpedestnans from mclement weather The ffitmmUm vertIcal clearance of awnmgs on non- resIdential bUlldmgs ~hould be eIght (8) feet from the lowe~t pomt to the stdewalk They may encroa<.h lOto the nght-of-way by five (5) feet They should be made of fabnc Hlgh-glos') or plasttc lookmg fabncs are not permItted . Shutters and canvas awnmgs Shutters and canvas awnmgs ~hould be Sized to match the corre~pondmg wmdow opellln~ Their shapes, matenals, proporttOn~, de~lgn, color, lcttenng and hardware also need to be m character WIth the style of the bUlldmg . Awmngs The hlghe:.t pomt of a first floor awnmg on a multH,tory bUlldmg shall not be hIgher than the ffildpomt between the top of the first story \VlOdow and the bottom of the second "tory wmuow Silt ~~'- . Arrades Arcade~ arc encouraged along pcdestnan commerCIal corndors and may have a mInimum depth of ten (10) feet and a InlniffiUm vertl<.Ai clearance of eight (8) feet 4-2 City of Clearwater, Flonda Downtown Design GUidelines PART I - DRAFT = _ =::v ~';'~I~ ~II ~I r~~ ~_-:.'!. Iltll!e'" ' - ~- ~ I II~JJlr, -"!....- Ii ~ ~lllllllhl i "'t'"- '" ,""j,~~", ......"TJ ....:::- _:-.. Arcades Encroachmg mto Rlght-of-Way . Marquees Marquees should be retall1ed where they are a hl~tonc element of the buddmg The design, matenals, color, letteong and hardware of a marquce should reflect the stvle and peood of the bUlldmg The lnghcst pomt of a marquee or Its superstructure should not be hIgher than the mldpomt of the space between the second story wmdow sIns and the top of the fir<;t floor storcfront wmdow or transom Marquees should span the entire fa<;ade or entrance Only one mJ.rquee "hould be permttted on a fa<;ade '!be ffitOlmum vertIcal clearance of a marquee should be eight (8) feet from the lowest pOlOt to the SIdewalk . Windows For new con<;tructlon, aU wmdows should be consistent With the style of the structure . IVmdoJPs For all wllldows, glass shall be transparent, wIthout color, except for stained or art glass, provtded the stamed or art glass IS In character With the style of the bUlldlOg (churches, craftsman bUlldl11gs, ete) a. First Floor Pedestrian Scale The de~lg,n of the ground flam of the pnmary facade of non-re~ldent1a1 bUtldmgs IS cotical for t.hc atmosphere that wdl be {.reated along the streetfront In addition to the architectural dwernry reqUirements 10 the prevIous section, the first floor should tOcorporate some of the followmg elcment~ . ArLades, or other roof treatment, such as awnmgs or secondary roof!', to provide shade and fa<;ade mtercst whIch help to achieve pedestnan scale . DIsplay wmdow~, which also help to achieve pcdestl1aI1 scale and encourage pa~~ecsby to be pO<;Slble shoppers . Land~captng adpcent to the bUlldmg Publlc entrances need to be very well pronounced through deslgtl for vIsibility from the pubhc stceet 43 City of Clearwater, Flonda Downtown Design GUidelines PART I - DRAFT The fir~t floor of all non-reo,ldentJal bUlldlng~, Includmg ~tructueed parking, should be designed ro mclude pedestnan activity, such as eetad shops or communily ~erviCes The elltrance~ to stnlctured parkmg gal.tges ~hould be from sIde streets and alley~ b. Comer Facades Butld1l1g~ 111 corner lots are consIdered to have double front fa<;adcs for archltcctuC'J.l revIew purposcs Corner lots at the 1l1tersectlon of artenah and/or collectors shall be designed with architectural embelltshments to emphasize their location whether they function as gateways or major commuOlty tnn~lt1on pOll1t~ . BUlldlllgs III cornet lots shall lllc1ude at least one of the followlllg embclhshment~ corl1lce deta.tl, arches, peaked roof f01ms, corner towers, cloch, bells and other deSign featurc~ . Hardscape deSign, such as pede~tnan plazas WIth artwork or fountallls, may substitute for bmldlllg embelhshments on corner lot~ ~~~ .7 ~ ~~, e1\ iJ ~'9 ft. ~ %..... ....-!I, ,'#E ~ t1~ .{7- ,:? lnaootoonate / Inappropnate Corner Detail - . "~_ ~ Creates a Blunt ~ Edge c. Non-Street Facades A rearl secondary entrance can proVide dIrect customer ,IU.ess to the ~tore flOm parbng areas as well as Improve CirculatIon between the parlang lots ,md the street Architectural embelltshment~, aWlllllgs, landscapll1g .md ~Igns should be used to mark the secondary entrance .md the deSign of the rear of the bmldmg shall be con~lstent With the front fa<;ade 44 City of Clearwater, Flonda Downtown Design GUldelmes PART I - DRAFT _I -j} 1 Poor (J'mlit'l Design. :>".....1 G :(II ~.;}'\ I 1 J]1~~~ I L _~I1~ Examp!o of Good Ooslgn Rear Entrance Deslgn Example - 3. Entrances The pomary pede~tnan entrance to all bUlldmgs ~hall face the pnmary street and shall be clearly defined and highly vIsible Addltlonal entrances are encouraged facmg local street~, parkmg lots, pla7as, waterfronts and adjacent bmldmg<; The follow1Og are desIgn ~tandards for entrances to commerCial developments . All pomary entrances shall have eIther a protrudmg front gable, a stoop or a projectIOn or recessIon 111 the buddmg footpont a minImum of three (3) feet m depth that clearly Identifies the entrance . In addJtlon, every prunary entrance shall have two (2) other dlStlngulshll1g features from the list below . VaoatiOn 10 bUlldll1g height, . Canopy or pOrtICO, . Ral~ed (.Ofmce or parapet over door, . Archcs, . Columns, . Ornamental and ~tructural architectural detalb other than cornlce~ over or on the sldcs of the door, . Othcr treatment meetll1g the mtent of thIS ~ectjon . Coveted drop-off areas are recommended, espcclally to multifamily and 1OStltutlOnal bUlldmgs . Porches arc encouraged III the reSidential and office areas They may have ba1col11es or verandas above them and may encroach IOta the nght-of-way up to five (5) feet Porches ~hould bc open and non-air condluoned, except that up to 25% of the porch may be screencd If not encroaclung IIlto thc nght-of-way 45 City of Clearwater, Florida Downtown Design GUidelines PART I - DRAFT Smgle-Famlly Porches Multl-FamlLy Porches ReSldentlal- Scale Off1Ces . Comer ut Entrance - Where two maJor ~rreets mtersect, Lustomer entrances shall be provIded fur both ,>trccts, a comer entrance wIll be a pcrrrutted cxceptton to rhts reCJu I remen t 46 City of Clearwater, Flonda Downtown Design GUidelines PART 1 - DRAFT . Entrance Emphrms - Pnmary customer entrances shall be dearly defined and highly vlStble through the use of alchltectural detail for aU structure<; 'L~..-7..i"' -r-.....=:.::. Well-Defmed Entrances to ResldentlaL and CommercIaL Uses . Pedestnan Protect ton - l)cotectlon from the sun and adverse wead1er conditions for patrons should be considered for the entranceways However, aWn1l1g5, canopies cannot project more than three (3) feet 1l1to the required bUlldl11g setback Arcade<; cannot project more than SIX (6) feet 1l1to the setback . Drop-off An:as - Covered VISitor drop-off areas shall be proVided at entries to 1l1stltutlonal bulldmgs 4. Matenals BUlldmg mateaals can have a major Impact on an area These standards do not recommend adopt1l1g a specific bmldmg style or type of construttJ.on for new constructJon or redevelopment However, there are a few matenab that are not appropnate for a downtown dlstnct . Materials for new constructiOn should be selected from among those that are typICal of surroundmg bU1ldl1lg:> and should be compatible With eXlstl1lg matenals 111 texture, 51'le, shape, color and scale The scale of the bUlldmg matenals u:>ed should respond to the ~ca1e of the pmposed bUlld1l1g Alternative new mate 0 ,II:> should be compatJble With the phYSical quahtJ.cs of the hlstonc matenals that give the dlstnct itS umque character . New de'llgns should complement the histone and architectural heutlge of the downtown New deSign:> should avQtd stncdy rephcatmg the detatls of a hlstoncal style, which would create a false representatiOn Rather, new deSign :.hould use contemporaty matenals to ab:.tract hl:>tonc de:>lgn clement~ . The cxtenor facade matenal for an addition Q( renovatIon shall elthcr be the S,1me as the eXl,<,tlOg blUld111g, a comblOatlOn, or a matenal that sunulatcs another matenal The CIty shall approve an alternative matenal for the expamlOn which IS constructed of the <;ame material as the eXlstmg :>tructure 47 City of Clearwater, Flonda Downtown DesIgn GUidelines PART I - DRAFT . The followmg matenals are not appropnate for bUlldmg~ 10 the downtown cedar shake'J, corrugated or reflecove metal panels, textured plywood, dnd pla~tlc sldmg . Minuted glass ,md glass curtalO walls ale prohibIted t;""U....~"....:: --"~"T'=='- ~~ '"""=" "" I Appropn!l!e~J"-~ "'::'"" F~: - - fl>~1 _~_...._~... ;,i 5 Colors Colors have a 'Jtrang Vl::.Ual effect when It comes to bmldl11g de::'lgn ButldlOg colors should be selet.ted based on archItecture of the bmldl11g (each style has d range of charactenstJc colors) and trylOg to achieve h<lf1TIuny With adJdtent bulldl11~ Fluore'Jcent and mtense color'J do not harmonIZe but create ::.tark contrasts and can be as overpowenng as bUlldmg WIth no transparency BUlldlOg color can be difficult to regulate, especially when there IS such a wIde r,lOge of u')es and styles However, there are certam guldehnes that need to be followed to achIeve harmony, wIthout restnctlOg creatIVIty and mdlvlclualtty, In the downtown . For Mea<; wIth a predominance of hl::.toncally sIgnificant bwldlllgs, It IS recommended that the bwldlOg colors be selected accordlOg to the bmldlOg style Por IOstance, craftsman houses should use neutral colors (white, beige, terracotta), whtle Vlctonan styles would be allowed to use pastel colors, and Queen Ann hou:,cs should he allowed to use boghter colors to accentuate toms and arch Itettu ral features . All other bUIld 109'> <;hall be :,ubJcct to Article 3, DIVISIon 9, which prohIbIt:, bwldlngs from usmg colors that are gansh, gaudy, loud, exceSSIve, ostentatJous or other\.Vlse constItute a glanng and unattra(,tlve contrast to ::.urroundmg bwldlllgS Vlctonan BUlldmg - Bnghter Colors are Acceptable Key West Style BUlldmg - Pastel Colors are Acceptable 48 CIty of Clearwater, Florida Downtown Design GUidelines PART I - DRAFT . No more th,1O thrce dlffercnt colors or color shade~ ~hould be used on a single bUlldmg . A wide ~electlOn of low reflectance extenor colors may be considered to promote vaoety and dlVCISIty The general approved pamt colors for commercial, office and mstltutlonal u~es mcludc light pastel and earth tone wlors Color scheme" must be submitted to the Development ReV1ew Corruruttee for review . The use of mtense, f10resccnt or day glow wlors I" prohibited . Black as the predommant extenor bUlldmg color and Similar monochromatic (all one-pamt ColO1) schemes are plOhiblted . . BUlldmg, tnm and detail colors must be complimentary As an example, yellow and red are not comphmentary color:; and are typICally chosen by merchants that want to Increase marketJng aclvertJsmg and stand out drastically from other merchants Clashmg tnm colors Will not be permitted . A sobd Ime band of color or group of stnps shall not be med for archttectural detail C. Roof Design The architectural style of the roof mu')t be conSistent With the ~tyle of the bUlldmg and shall adhere to the followmg requirements . BUild lOgs shall have a recognizable top consl~tmg of, but not Itmlted to, cornice treatment~, roof overhangs With brackets, steeped parapets nchly textured matenaIs and/or dIfferently wlored matenals Colored stnpes/bands on flat roofs are not acceptable . Taller bwldmgs or high-me structure" should not have flat roof~ but be sculpted ThiS will estabhsh an mteresang form and enhance the skylme . OfficelResldenttal Roof Styles Roof style~ for new constructJon shall be conSistent With those used on tradlt10nal .residential structures such as gable, gambrel, htp, parapet, pyrnrmdal, or shed Mansard roofs shall be prohIbIted The Ctty ~hall approve an alternaave roof style for new construction upon mcumentatJon that 51% or more of the structures on the same block and across the street are constructed of that style . The roof deSIgn fOf an addition shall eIther be the "a me as the eXlstmg buJidll1g or shall be a combmatJol1 that l11cludes the eXlstlOg deSign The City may approve an alternabve roof style for an expanSIOn, If the new roof 1& Lonstructed 10 the same bUlldlIlg style as the cX1sbng roof . Roof form~ ~hall relate to those found 10 the area For the portion of a bUlldmg VISIble from dIe pedestnan level, repetitIOn of the eXlstmg or trndmonal roof ~hapcs, pitches, and matenals on new comtrucbon shall be comldered one way of maklOg new structures more Visually compattble . Flat roofs shall be hidden from publtc VICW by a parapet of no less than three (3) feet III height The parapet SIlhouettes may be straight, 10 clCcular segments, or m J. combmatlon of straIght and CIrcular segments 49 City of Clearwater, Florida Downtown Design GUidelines PART I - DRAFT Co[ntce~ are encouraged They mdY be sImple or mIxed (straIght and curved moldmg~), but should not exceed 24 mches III width [lOsert dIagram of cormce~ treatment] D. Corporate Design Corporate franchl~es ~hould not be allowed to Lleate vIsual clutter and to use atchltecture and bUlldmg colors to act as Slgndge Therefore, exceptIons to the~e gwdelmes shall not be made for corporate franchlse~ NatlOn<11 corporate chams that typIcally desIgn their bU11dmgs to read as Slgnage have been known to modify theIr desIgn!> to blend With the character of the neighborhood Example~ of well-designed corporate ~tructures Me shown below These example~ shall be used a~ models for future corporate desIgn wIThm the Downtown v. Site Access, Circulation and Parking Strcct~ wlthm the downtown area need to pre~erve a pedestnan character whIle at the same tuue servmg the traffic needs of motonsts 1 he mtegratJon of flowmg traffic CIrculation and pedestnan dccesslblbty I~ one pnmary concern for new development and redevelopment The followmg standdrds are mtended to gUIde the de'>lgn of dccess, parkmg and cu:culatlon !>y!>tems to achu~ve both ~afety and functionality, and to enhance the vehicular connectivIty among dl')tocts The City encourages the use of alternatIve mode" of transportation to proVIde access for all reSIdents, mcludmg the elderly, youth and the phYSIcally unpau:ed Safe, comfortdblc and comlstent pedestnan connect1ons dre reqUIred A. Vehicular Circulation/Access Hlstonully the downtown core dlstnct was laid out In a tradlt10nal gnd pattern that proVlde~ excellent traffic flow conditions In a downtown If a large development project l~ plOposed, It wIll be cntlcal to ensure t.hat the stability of the block patterns and roadway network remain lOtact The formation of "megablocks" that vatate street nghts-of-wdY and combine one or more blocks should not be permitted 10 anywhere 10 d1e Clearwater Downtown The exception would be an 111110vatlve "megablock" that dId not reqUIre street ught-of-way vacation and was 50 City of Clearwater, Florida Downtown Design GUidelines PART I - DRAFT adapted to allow both vehicular and pedestnan connecuons, ~lJ(_h as a design utlll7lng siry bndges on upper levels to connect bUlldmgs across nghts-of-way on uppel floor" AlloWll1g curb cuts at evcry ~Ite can h,lve a detnmental effect on the creation of a coheSive, pedcstnan-fncndly enVironment, espeCially wlthm the commcrclal ~lreas 111 the downtown Curb cuts to allow vehicular access mto development SItes not only Interferc With thc cre-atlon of a contllluOUS block face, but aho create confltCts between pedestrians and vehtcles Shared access and circulation systems are encouraged 10 order to ffimlmlze curb cuts, provide chrect access between ad/ac.ent use~ and lmprove traffic. CIrculatIOn Alley ;JG: =:3 U== Shared Access Parking Street . The use of lomt access driveways 1S reqUired between commercial sItes to reduce the numbcr of access pomts and dnveway uea, and to mc.rease the amount of landscapmg . Access dnveway width should be luruted to fifteen (15) feet for one-way dnveways and twenty-four (24) feet for two-way drIVeways . \Vhen It IS feaSible to proVide vehicular access to a commercial site from a ~econdary street, \l;lthout negatively ImpactIng smgle-famlly rc,;tdennal uses, It shall be required . Street~ ,md other public outdoor spaces wlthm the Downtown should be functIOnal, attractive, and df''>lgned to enhanLc the pedestnan Vltaltty of the commumty . New Development must <,eek to create a balanced transportatJon system that mVltes pedestnans, blCychst<;, and tlanSlt nders, as weil as motor vehldes, as well as prOVide a system of connections to maXimize chOICes for all modes of tr,lve! B. Pedestrian Circulation/Access Pedestnan connections are Important not only along thc pe[lmeter of blocks but also throughout the center of large blocks If pedestnans feel that they have to walk too far to get through a block that encourages more use of automobiles In the downtown rathee than foot traffiC Pedestnon Afleywqys are connections through the center of tl lai:ge block to another block or rear vehICular alley These Pedestnon Alleywqys can be III the foem of a well-landscaped 51 City of Clearwater, Florida Downtown Design GUidelines PART I - DRAFT courtyard or they could be mtegf'J.teu IOta a bU1ldmg along the block, such as an atnum with door~ on both cnds to allow pJ.s!>age through the bUlldmg To mall1tJ..11l both pedestrian Lonnecuvlty and ~afety It IS Important to 11Inlt thc number of curb cuts along the street frontage of bUlldmgs In hIghly utlltzed pede~tnan centers such as the Downtown Core Dlstrlct, the vehICular entrances should only be from the sIde !>treets and rear alleys . In commercIal tlfeas, dIrect pedestnan acces~ shall be provIded from the pnnClpal entrance of the bUlldmg to the sIdewalk on the closest pubhc nght-of-way . Pedestnan access to busmesse!> ~hall be provIded horn the parkll1g faCIlitIes to the ground floor uses, clther through rear bu1ld1l1g entrance!>, Sidewalks along the penmeter ofbUlld1l1g>, 01 by pede!>tnan al1e]1\Vays, whIch connect the rear parklng lOb to thc ~ldewalks along the Front Street Pcdestnan alleyways may be extcnor and locdted betwecn bU1ldll1gs or may be lI1corporatcd mto the mtcnO( deSIgn of a structure Pedestnan allcyways ~hall be a muumum of tcn (10) feet WIde . \Xfhcrc tl1e bu"l1les~ cntrance I:, not located dIrectly on the public SIdewalk, a landscaped pedestllan C1rculatlon system shall be provIded conncctmg external !>Idewalks to the front entrancc 0 f bu:,mes~e~ 52 City of Clearwater, Flonda Downtown Design GUidelines PART I - DRAFT Landscaped Pedestnan Paths Covered Pedestnan Paths . PedestrIan walkways wlthm the development shall be differentiated from dnvmg surfaces through a change m matenals, and shall provIde protecbon from the weather . Crosswalks are reqUIred wherever a pedestnan walkway IOtersects a vehicular area All crosswalks shall be a mlOlmUffi of frve (5) feet wide and shall be paved With concrete modular paVIng or mtegrally colOled poured concrete - =-~~':;---y~ ~ -=f~~ , . The dnver 15 warned that there may be pedestrians cros5mg ahead ~-!. The pedestrian 15 given adequate treatment and protection from the weather and passmg vehlcle5. . Large bUlldmgs that have frontage on streets (not alleys) 111 the front d.11d rear of the lot shall provIde pedestnan access to both oghts-of-way . At least one slgmflcant pedeswan amel11ry, such as an outdoor seating area, play area for chIldren, or courtyard, shall be provIded for every 75,000 gross square feet of new bmldlOg development . Covered VISitor drop-off areas shall be provided at entnes to Il1stitutlonal bUlldl1lgs 53 City of Clearwater, Florida Downtown Design GUidelines PART I - DRAFT . Mixed use and lalge-stale developments shall mcorporate bKycle parkmghtorage m thelt design . Pedestndn access from the public sldewdlk, street nght-of-way or dnvewdY to the public entrance shall be provided via an Improved ~urface C. Surface Parking Lot Design Ae; noted In the parkmg placement section, parking IS necessalY to accommodate automoblle demands, but It needs to be deSigned so that It does not become the mo~t promlOent feature of a development, and With senSItiVity to the pedestnan achvlty and open space needs The purpo,>e of the followll1g gutdelmes IS to ensure the proVISion of adequate parkIng while provldmg landscapll1g and adequate cuculatlon . Parkmg lot layout, landscapmg, buffenng and screenlOg should ffilntml7e direct views of parked vehicles from streets and SIdewalks, avoid ~plll-over hght, glare, nOise and exhaust fumes onto adJacent properties, dnd proVide a reasonable meae;ure of tree canopy "hade . Large parkl1lg lots shall be Visually and functionally segmented mto smaller lote; With landscaped I'i>lands and canopy trees . The deSign of parkmg area,> should aVOid the appearance of large masses of parked cars Therefore, no more than ten (10) parkmg spaces should be located Side by Side Without a landscaped park1l1g 1<;,land Flexlhthty may be proVided m accordance With Section 3-1202 E of the Code . \Vhere a commercial use abuts a reSidential zOl1lng dlsrnct, the parkmg ared shall not be located WlthlO the buudll1g setback abutt1l1g the resldenhal area, so e"sentlally the pavlOg setback will be equal to the bUtldmg <;,ethack along that property bnc . A" an lI1centlve to reduce the amount of ImperviOUS surface and encourage landsLapmg, parklOg "pace depth may be reduced by Iw"O (2) feet If abuttmg a landscaped Mea and the parked vehicle wtll not lI1tel fere With leqUlred plantmgs or encroach on Sidewalks ....~i:lI"OI" I'M"", , .." ~~3.."" "..--.~ - ......t;!:L: ~,,~ r--l ':..'l. !'{,,'.... 54 City of Clearwater, Florida Downtown DesIgn GUidelines PART I - DRAFT G A streetwall shall be required along the <;,treer penmeter of surface park1ng lots The streetwall shall be m heu of the reqUIrements for landscapmg adpcent to street tlght-of-way Breaks should be perrrutted In the streetwal\ to provKlc pede~tnan access to the Site and for the purpose of tree protectIOn VI. Landscaping, Buffering and Screening A. Landscaping and Buffermg The CommunIty Development Code contams standards for landscapmg and buffenng However, these standards need to be modtfied to apply to the more urban area of the City that IS the Downtown Based on the fact that wlt!un the downtown bUlldm~ are allowed to locate closer to each other, and there IS not as much lanu to proVIde landscapmg or berm", buffenng will be lelYlOg heaVier on decoratIve fences and walls However, those decoratIve walls wdl be screened With landt:.capmg 10 the downtown The f01l0WlOg standards "hall apply to all dlstncts . The de<;,lgn of pnvate gardens, courtyards, upper deck", and patios must anticipate the chmattc conditions of FlOrida A landscape With appropo.ate gardens and nattve plants save energy, help cool down the bmldlOgs, and preserve the acoustic and ViSUal pnvacy of the projects IncreaslOg canopy coverage and water conservmg methods wlil proVide rmmeasurable benefits both environmentally and aesthetltally Landscaped Pedestnan Alleyway and Courtyard Wlth Slde Entrances . Land~tape de"lgn shall enhance architectural feature~, Visually screen diSSimIlar uses and unSightly Views, (educe nOise Impact" from major roadway~, create ba(nets between IOcompatlble uses, ~trengthen Important VI"taS, and remfOlce nelghbonng Site de~lgn and architecture G Plant species shall be <;,elected and ms talled ba<;,ed on their wa ter need", growth rate, Size, and resource lOputS In order to conserve water, reduce ma1l1tenance, and promote plant hcalth Adequate growth area, ba~ed on mature shape and SIZe, shall be proVIded for all plant matenals 55 City of Clearwater, Flonda Downtown Design GUidelines PART 1 - DRAFT . '1 he l~ndscape plilll shallll1dude the use 0 f native plant speCIes to re-establish ~n aesthetic reglOnal qUdbty And to take advantage of the uOIque dlver~lty and adaptabulty of native speCIes to the environmental condttlons of Clearwater .. Developers ~hould Lonslder the u"e of mterlockIng pavers, buck or othel slmtlarly textured ffiatenab for parkmg lot surfacmg The"e matendls lmpwve the appearance and permeablhty of parking areas . Trees planted 10 paved areas should use mtedockll1g pavers or tree grates around the trunk (except for the area neces"ary to allow for growth) . Hedges and shrub~ and or permanent planters should be used to soften the edge between the bUtldmgs and the pedestnan area These landscapmg techntques are especIally benefiCial when there IS little or no pervious area available on a lot for planted Idnd~capmg Img<itlon Will stili need to be proVided, however, so that the lande;capmg can be eaSily mamtaLOed . \Vhen .I parkmg lot abuts a pubhc nght-of-way, adjacent to the streetwaJl on both the lt1slde and the out<;,lCle of the streetwall, .I ffill11mum three (3) and average five (5) foot land~caped area should be proVided Hedges or shrubs should be mstalled on both Sides of the wall that are a mll11mUm of eighteen (18) mches high at the time of platltlng, and a maximum height not to exceed the wall height r" ...... I ~ X", " ~", .... J' ~ ~l "'r~~f i ~F1"< ~.;;r.t...illJ ':. ~ ,y1. - 1 " "I:~~"'" =..............~ ~__ ""- \ .}'.......,.!r~c G=nn '- .. ....\ f: I ~---'~r:-:-'": i;' "', i,,:"fil '( f ~ ~'!.~~'19:f\~ .l';l.\f,,' 11 jQ<th 1 ~ ~~;;:.............. !)-.. J"'~!l~ II ~~~~~ k~=-p_;; ~j~- r~ LV~~ I 1 ' ...... ~ , I -. :-"-~ --' __ -ll- - L.: -...,1'-",- -~ ~~~ t'l'- "l, ......_~~.....- , '--~"", I Parkmg Lot Screen B. Screening Screenmg IS Important to preserve the quahty and charaaer of an area ThiS sect Jon wlllldentlfr when fences and walls are reqUIred and when an urban e;treetwall IS necessary Additionally, sCleenlOg of neces"ary scrvlce functlOn~ IS also prOVided ll1 thiS sectton 1 Fences and Walls Tn order to mamt3m pnvaty and mll1lmlZe the mcompatlblllty of certall1 ue;es normally found together 111 the downtown, tl1cre IS <I need to proVide adequate ~eparatlOn between uses Whtle other parts of the City can depend on berms, landscapll1g and distance to buffer actJVltles, 10 the downtown It IS nece~sary to rely hcavler on fences and walls In addltlon to the ClrywH.le standArds for fE-nces and walls, the followlOg standatcls ale apphcable to tlle downtown . Non-leSldentlal u"e" proposed to be located adjacent to reSidentIal ue;es should proVide a ~IX (6) foot decorative wall between the two propertIes, unless tJle resl(.Ientlall~ only located on the upper floors Ltkewlsc, If a reSidential commul11ty 56 City of Clearwater, Flonda Downtown Design GUidelines PART I - DRAFT develops adpcent to a non-reslclentJal use, the re,',ldentJ.dl LOmmUl11ty will be leqlllrecl to provide the ~IX (6) foot c1ecoratJVe wall ExceptJom can be made by staff, If a residential commu111ty l" IOCdtlOg next to a mixed u,>e development, dnd vice verS,l ~~~"!?'!l- L~L..-rul ~ F- '-~v"'~ ) " -r &.4 ):" ~ "Ii' ".'2 -)' '---.. <J I ~~Yfl?~ ~ (It!! ~;; f ~ ~ I) --''- ~~ "L~ "r- :J1,"'-~"""''''''-'''''-N-''--''- " IIIV =--~~--~ ~....~ < -t......~O"t...r Wall Between Commeraal and ReSldential Fences and wall:, should be dl<;,couraged betw"een compauble commercial propert.les, unless It IS regUlred to sueen a servICe area from publtc Vlew . Fencee; and walls 10 the downtown shall be constructed ofbnck, ma:,onry, wrought Iron, stone or other decorative mateoals . Vertlcal elements (posts) ~hould be mcorporated mto the deSIgn of the fence and shall be spaced at SIX (6) to twelve (12) foot mtervals depend 109 on the matenal and overall length of the wall or fence . All fences shall have then fimshed Side facmg outwan:l Posts or column'> must 1l1dude a cap piece extendmg up to twelve (12) tOche" above the allowable fence height . Walls should be deSigned to compliment the prmclpal bUlld1l1g style, mateClals and colors . LandscapIng IS reqUIred to camouflage the fenc.es and walls, and Vll1e~ ate also encouraged . In conformance With Section 3.805, cham hnk fences are not penmtted m the Downtown Dlstnct Cham hnk, wooden fences and barbed wire In area~ vIsible from roadway'> <;,hall not be permitted matenals many c\lsrnct 57 City of Clearwater, Flonda Downtown Design GUidelines PART 1 - DRAFT I .. "'::;!:::lill:l: Examples of Decorative Fences and Walls 2. Streetwalls U rban ~treetwal1s dre the only types of fences dncl walls allowed 111 non-re"lclentlal areas 1 he purpo"e of the streetw~ln IS to complete the contmuauon of bUlldmg walls along a street and to screen areas such as parkmg, courtya[d~ and cafe~ A streetwallls not to be used m heu of mcetlOg the maximum setback reqUlrement~ from street~ o De<..oratlve strectwAlIs In the downtown shaH be constructed of wrought Iron, bnck, ma<;onry, stone or other decorative matenab Example of Wrought Iron 5treetwall . Cham bnk and wood <;,treetwalb ~hall be prohibited . The wall shall be a mlOlmum of three (3) fect and a maxImum of five (5) feet In height Walls grearer than rhree (3) feet 10 hetght above grade shall be no more than fifty (SO) pcrcent ~obd 58 City of Clearwater, Flonda Downtown Design GUidelines PART I - DRAFT . The wall shall be located wlthlll the reqUIred setback . A e;treetwall <;,hall not be reqUIred along the recessed part of a bUlldmg which ha" at lea<;t seventy (JO) percent of the front wall meetmg the reqUlrcd maximum <;ctback from a mam street Example of DecoratIVe Streetwall 3. Mechanical Equipment, Loadmg and Service Areas This section provides regulations to ensure that ~ervlce needs do dommate the atchltecture and bmldlng of the streetscape ~ r~ I Example of Utl{ltJes Screened from Vlew . Refu~e contalllers, ~ur condltloners and Slmtlar elements shall be 100 percent screened from view LandScape with . Service and loadmg aCtiVities should be placed 111 Visually unobtruSive locatlon~ and take acce"s from secondary streets, where fea"lble . To the extent pOSSible, alcas for outdoor storage, trash collection, and loadmg shall not be located adjacent to resldentJallot" . LoadlOg areas 01 docke;, outdoor storage, waste thspo<;,al, mech,lOlcal equipment, satelltte dlshe<;" truck parkmg, and other "ervlce support eqUIpment shall be located behmd the bUlldtng 110e and shall be fully screened from the view of adlacent S9 City of Clearwater, Florida Downtown Design GUidelines PART I - DRAFT properties both at ground and, if possible, roof top levels Screen walls, If u"ed, shall be compatible with the exteoor walls of the pnmary structure . Areas for outdoor storage, trash collecuon, and loadmg shall be mcorporated mto the pomary bluldlOg design and construcbon for these areas shall be of matenals of compamble quality and appearance a,> that of the pumary bUlldlOg Where such faClhbes are located adjacent to reSidential lots, they shal11l1c1ude a visual and solid acou,>tlc buffer . Fenced areas such as garden centers ViSible fr0m the pubhc nght-of-way shall be screened With a decOlatlve fence or wall rhe area shall be landscaped and deSigned to be compatible with the deSign of the bUlldlllg fa~ade . Shopp1l1g cart ~torage ~hall be located inSide the bUlldmg or shall be screened by a four (4) foot wall comlstent With the bUlldrng architecture and matenals or a solid landscaplOg hedge . When tlie load1l1g and/or refuse collectIOn area IS adj1lcent to a resldentml district, deltvenes and collections "hall not occur between 10 pm and 6 a m . To the extent pOSSible, vehicular Idlll1g shall not be allowed 111 areas ddJd.cent to reSidential lots Slgnage shall be 1l1stalled prohibiting vehICular Idlmg m areas adjacent to re<;,ldentlallote; . UtllItles for all new commercial developments shall be located underground Utlht:y boxes must be totally scrcened from View of prlOClpal streets, as well a" pedestnan walkways and areas- VII. Signs The number of grapruc elements on a Sign shall be held to the mmlmum needed to convey the slgn\ major message such as the name of the hUlldlOg, the address, and the name or logo of the tompany aCtIvely uttltzmg the bwld1l1g EvelY Stgn shall be deSigned a" an llltegral architectural element of t.he bUlldmg and of the Site to which It prlllClpally relates The maxtmum allowable copy area <;hdll conform With the ~lgn standard~ contalOed 10 the Communtty Development Code Thl<;, section addresses the placement and types of SignS only A. Types Allowed SignS can have several different purposes Some Identify a Site, speCIfic bu<;mess 01 group of busmesses, while others may prOVide dlrettK)l1 or are for temporary events 1. Site Identification Signs (monument/ground signs): Site IdentificatIon Sign" are permitted wlth1l1 the C1earwatel Downtown, subject to the followmg cuteoa and the speufic dlstrKt standatds mcluded m Part II e. Allowed 10 non-leSldentlal and multl-farmly devclopment~ only 60 City of Clearwater, Florida Downtown Design GUIdelines PART I - DRAFT 2 Bwlding Idennfication Signs (attached to the buildmg wall or wmdow) Butldm.g IdentlficatlOn SignS are permitted for multifamily, office <ll1d commercial development::. wltnm the Clearwater Downtown, wbJect to the followmg cntena and the speCific dl::.wct sta.ndards I11cluded m Part II The followmg types of bUlldmg Identlfic<itlon Slgn~ are perrmttcd III the downtown o Wall Signs (flat aga1l1st bwIdlng wall) o ProJectjng/Blade (perpendICular to the bwldmg facade) o Hang1l1g SignS (perpendlcul,lr or parallel to the bUlld1l1g f,u;:ade, smpended from a ce,lmg wlthm an arcade, awnmg or marquee and IS not mtcnded to be read from the street) o W1l1dow Stgm o Canopy, MarqUIS and Awrung Slgn<; o Directory SIgnS (for multi-use developmenb) Roof signs are prohibited B. Sign Placement & Design The followmg general deSIgn cotena ::.hould apply to all Signs located In the Downtown 1. Site Identification Signs: . Should only be allowed I f the bUlldmg tS setback more than fifteen (15) feet from the front property Ime . Shall not exceed four (4) feet 10 height . Shall1l1c\ude lanc!:'capmg <it the base . When 10Lated 111 mulh-umt development~, tt should Idenbfy the complex, not the IOdlvldual busll1esses . Should not be mternally Ilium mated Externallllumll1atlon <;ources ,>hall be dlretted downward mstead or upward . Stgn faces should be perpendIcular to the face of the bmldmg 2. Business Identification Signs: . No sign should cover architectural detalll11g on hl:,tonc bUIldings . Shall not exceed fifteen (15) feet m height, the heIght of the second floor wmdows, or the rooflme, whl(.hever IS less . Shall not cover wmdows or archItectural features or ornamentatIOn . A maximum of two (2) bUlldlOg Identification SignS (wall, wmdow, pro)ect1l1g, canopy, awmng) should be aHowed per bu,>mess to reduce clutter Hang1l1g SIgl1S as defined above are exempt from thtS reqUIrement 61 City of Clearwater, Flonda Downtown Design GUidelines PART I - DRAFT a. Wall Stgns . Wall ~tgns should be limited to one (1) per buslOess . Wall <;'lgnS shall not exceed eighteen (18) mches In height, mea<,ured from bottom of copy area to the top, and shall not be Wider than seventy-five (75) percent of the honzontal frontage of the tenant space . Wall SignS shall not be placed higher than fifteen (15) feet flOm the ground, the heIght of the second floor wmdows, or the rooflll1e, whichever I~ lower . Wall SignS should be placed on the bUlldmg fat;dde and not perpcndlculal to the wall b ProjectIng SignS . Should not exceed four (4) square feet 111 Sign area e Should be located adjacent to the buddlOg entrance or tenant ~p,lce c Hangmg Signs (Suspended) o Up to one (1) hangll1g ::'lgnS shall be allowed per bmmess, and Sh,lll only be used to Idenufy the bUSlOess . Shall be located perpendKuiac to the bmld1l1g face 62 U ~'i.t.lr'"!) .r'{J'"l J~~}~r~' '" -c-~ I _ It; - - -~-rf s~" ~.. i' , 1 'f I I ~~ ,.1. ___w~_ "'~t~I~~-'; City of Clearwater, Florida Downtown DesIgn GUIdelines PART I - DRAFT . Shall have a ffilmmum cledrancc of eight (8) from the ground d. Wmdow Stgns . Should not e:-..ceed twcnty-five (25) percent of wl1ldow arC,l . Should be mal1ltalOed properly . Should be pamted or decal only . Promotional po'>tel!:. for CIVIL events "hould be perffiltted on wmdows, and !:.hould not be mduded m the Sign alea cakulatlon e. Canopy, Marqws or Awning Signs . The copy arca should not to exceed seventy-five (75) percent of the canopy or awn11lg face vertically or hoCtwntally . Only one type of Sign from thIs category !:.hould be allowed per bUMness f Duectory Signs . Sites with three (3) or more bmlOesses on the premises are allowed a dIrectory SIgn 63 City of Clearwater, Florida Downtown Design GUidelines PART I - DRAFT VIII. On-Site Lighting Extenor hghtmg shall be de<;lgned and lmtalled m a "enSIUVC ffidnncr tllat IllumlOates Without gldle and prevenrs color dlstortton DecoratJve bghrs shall be IOstalled along the madw,lY frontage of all non- reSidential structures Decorative lightlOg fixtures will be m"talled COl1:>I"tent WIth this Redevelopment Plan No light fixtures shall be placed In a position where eXlstmg or future rree canopy will reduce the 1Ih,lmlnatlOn levels Electrical wlfIng ro all ~lte lIghting shall be provided underground Up-ltghtlOg should nor be used 111 Older to prevenr light mtnlSlOn lI1to alea<; that It IS nether necessary nor deslled A. Pedestrian Lighting Pedestrian smle hghtll1g IS reqUIred Light fixture'> for pedest.nans may be overhead, bollarc\<;, or bUllt mto the walkway~ Overhead hght" <;,hould not exceed eighteen (18) feet m H'sldenbal areas The reqUired ml111mUm IlIum1l1atlon for walkway'> and other pedestnan areas IS 0 25 footcandle" B. Vehic1e Lighting LIghtll1g along roadway<;, <;,hould provtcle a smooth, even pattern that ehmm,ltes glare or light flow mtruSlOn onto adjacent properties Fixtures should be mstalled accordmg to opumum spacmg as recommended by rhe manufacturer Light poles should not exteed thIrty (35) feet In height conSistent With the Commu11lty Development Code IllumlOatlOn for vehicle hghtlng should not exceed 0 SO footcandles c. Accent Lighting Accent lighting of <;lgnAge, land~cap1l1g and trees, water amel11tlcs and other speCIal features IS encouraged Concealed sourcc fixtures arc preferred The pldcement of fixtures, fixture types, and methods of mounbng or wifing mmt be approved by <;taff as part of the hghbng scheme Max 35' ---r~ Max 18' _ ~':'':c.~ ','~i'i' '~' J~~~.;...t-~ ~~ "*_....l;:1o:...,: ~r. ';:"" "",' l't, " : f ~ ~... ; - ,~~ ~:can' Laghtllg [.' (::'1/ 11~...1.""'" s-~....7 ~ ~ l ., T ".t"'..:.. ,I I.... /- r~le:~~Jh" -..~.nl~ ~ ~: ~~t-)~.. ;:<' ~ ( lJ~'lrrq ;,~f)$.""'1/~~ J~;if :<~ (.omn.,..., u __ Streel L'!l!1I~ ~~- il It L- \Jt:hlt~lt.. ll[ril:IU!.j i-_' f'~~o;..Jl~j) Ldd' ~I ~ll.1 l<l~ :.w1j..E t 'J'l'ln',"9 . 6cllaf't: LEg..allrg ......1 At-;;c ~l Ll ]II Jru; City of Clearwater, Florida Downtown DesIgn GUidelines PART I - DRAFT IX. Miscellaneous Guidelines A. Alleys In urban areas bke downtown ClearwAter, aney~ 10 commerCial dreas contnbute to making the pnmary storefronts and stteetscape a more pleasant environment, by removmg the nece"sary servICe and delivery areas to the rear of a "Ite AdchtlOnally, alleys 10 reSidential area~ Cleate a more commumty-onented environment by removlOg large g-lfage doors to the rear of resldenl1dl lot~ and placmg more emphaSIS on the front entrance,> and porche<;, that are VISible from the neighborhood street The problem 11l the past has been appearance and mamtenance responslblhty of the alley~ 1. Commercial Alleys The followmg regulatIOn<; apply to alleys 1Il non-residential areas ofthe downtown . If feasible, alleys should be the pnmary source for acccss to non-residential off-street parkmg areas . CommercIal alley nghts-of-v,.ay ~hould be a ffilntmUm Width of twenty (20) feet Thls will allow fOf a twelve foot (12) pavement lane And four (4) feet of landscapmg on each Side of the alley . A low streetwalt ma y abo be 10 cated WI thlO the four (4) foot lAnd scape afea as <;hown Il1 the diagram below li.'...."'hl-1l1 -...., ",""~' ", '...7---- - -"'~ ~- ~, . ~.<~ _ - _ I ~"'!I:!I ~J'j r ,.... - r: 1" r'l tl ' ~ ~ '~~r"~r~-1~!;V~\~ " - -- . ,i..'1..:,~ '~':I...J"""---' ...~ --- ! v_ - L__5.~,",-- I "-~~.:: ~! - - '-,1'-- Alley Streetwall . The landscape alley yards are reqUIred to be landscaped, Irngated and mamtamed by the 1l1dlVldual property owner who"e lot abuts the alley 2. Residential Alleys The followmg regulatiOns apply to alley<;, m reSidential areas of the downtown . Alleys are encouraged as the pnmary source for access to teSldentlal parklOg garages . Alleys, If feasible, should be mcorporated IOto all new reslClentral development projects . If an alley IS provlCled, all garage entrances "hall be o[lented for acccss from the alley . ReSidential alley nghts-of-way should he a mt111mUm WIdth of slxteel1 (16) feet TIllS wlil allow for d. twelve foot (12) pavement lane and two (2) feet of Iandscapll1g on each Side of the ,I1ley :2 City of Clearwater, Florida Downtown Design GUidelines PART I - DRAFT . The landscape alley yard~ are reqUIred to be land"caped, Irrigated and mall1ta1l1ed by the 1I1dlvldual residential property owner whose lot abut" the alley I>> Garage converSion" to habitable !lvmg area wlil not be allowed fot lesld('t1ce~ that have g<lfages WIth alley acces" . For re~ldences that h-ave alley acce<;,~ to parkmg, on-~treet park1l1g may also be allowed 111 front of the house, but driveways w1l1 not be allowed and parkmg on the lawn IS StflCtly proll1blted B. Accessory Structures In additIon to the Clty'~ standards fur accessory "tructure" tn Commul11ty Development Code Section 1-201, the followmg ,>tandards should be complted With . If an accessory structure exceeds two hundred (200) "quare feet tn Size, the structure "hould be con"tolCted to matl.h the ~tyle, de<;,lgn, ffidteoals and colors of the pnnClpal bUild 109 . All accessory structures should be located to the rear of the eXlstlOg buildmg<;, lme of the pnnClpal structure Arbors, pergolas and trelh<;es are exempt from thIS reqUIrement C. Existing Non-Conforming Structures These guldehne" apply to bUlldlOgs and <;,tructure" As such, the City of Clearwater's regulation of nonconformmg land uses shall apply to nonconfoff111ng land uses 111 the area subject to these deSIgn guidelines further, any structure which IS lawfully eXlstmg when these regulations are adopted (or amended), and which does not conform with all the proVISIons of these rcgulatlons may rematn and be cont.1I1ued subJec.t to the followmg regulations ~ Purpose and Procedures The Intent and purposc of these nonconforrmng structure proVISions "hall be to unprove and otherwise encour-age ,>uch <;,tructure~ to be redeveloped and revltaltzed 111 way'> that con form With these regulations to the greatest extent fea"lble Therefore, such structures, may be used, enlarged, replaced, altered, el'pand<.d and/or extended subject to the followmg . .such use, enlargement, replacement, alterntlOn, expansIOn and! or extensIOn "hall be approved as a conditional me/speCial exception by the Board of AclJu,>tment under the proccdure~ of the"e regulatIons . In addition to complYlOg With all of the procedures of the'>c regulations, applicants shall proVide the City With adequate and suffiCient documentatwn to estabh,>h that tbe speCIfic nonconforffilng "tmcture In question lawfully eXisted on the effective date of the~e regulations that tesulted In such structurc becommg nonconformmg No appl1catlOo for permIt lIlvolvtng sULh d reque~t shall be accepted by the City Without "uch documentauon of nonconfonruty and proof of pnor legal eXistence EVidence of a valid occupatIonal license shall not 111 .wd of It~elf, cstabh~h a pnma faCie ca<;,e for the documentabon of actual nonconfoumty and proof of poor legal eXistence 3 City of Clearwater, Florida Downtown DesIgn GUidelines PART I - DRAFT . All apphcatlons shall be subject to aU appropnate ~afeguard~ <wd condltlons necessary to ensme that any such approval wIll not he tontrary to the pubhc 1l1tere"t, the mtent of tllese Clearwater Desl~l GUldebnes Ot ll1Junous to the speCific alea 111 which the eXlstmg nonconfornung structure IS located . All appltcatlons shall provide complete and wntten Justlficauon regardmg any proVISions of these legulabon<;, that the appltcant beheves cannot be fully comphed With Such Justification shall not 1l1clude monetary conslderattom . Under no Circumstance,', shall the prmrlslons of thls 5ectlon be construed to mean that any eXlstmg nonconfornung structure may be changed, or that any proVISion, reqUIrement and/or regulation contatned wlthm these regulations can bc waived or reduced whIch can reasonably be complied With by the appltcant The proVISions of thiS section shall not be construed and/or apphed 111 such a manner as to permit the enla rgemen t, replacement, a] teratJon, expatlSlon and /0 r extens Ion 0 f any eXlstmg nonconformmg structure Without JUStifiable reasons based on a legally eXIsting and nonconforming "tatus, that would result m any undue hardship or Il1Junous actIVity that would depnve adjacent 1l1dtVldual property owners of their property nghts, or that would be detnmental to the area surroundmg the nonconformmg premises In general 2 Guidehnes for Nonconforming Structures The followmg destgn gmdehnes shall be used to enlarge, replace, alter, expand and/ or extend a nonconforrrung structure . No nonconfornung structure shall be enlarged, replaced or altered In any way which 1l1crease,<, Its nonconformity except III conformance With these regulauons, . It IS further stated that allY alteration, replacement or modification of thc extenor of a nonconformmg structure shall comply With these deSign gutdellnes to the maximum extent feaSible, . Nonconformmg structurcs may be restorcd to .l safe condition If declared unsafe, provldmg that such restoration does not constttute more dlan fifty (50) percent of the ~tructure'<;, appral"ed fau market value, . If damaged by more than fifty 150) percent of Its appraised fair market value, a nonconfonrung structure <;,hall not be restored except 111 conformance with these regulations . Nonconfonrung structures may hdve normal repair and mamtenance pelformed to permit contmuallon of the nonconformmg structure x. Special Use Guidelines A. Parking Garages Pubhc park1l1g garages are an IIltegral part of an urban downtown Because of theIr fUllctlon, struttured parklOg ~IClbtJes are usually enormous large boxe" The de~lgn of a public garage can have a major lffipact on the appearance of an area 4 City of Clearwater, Flonda Downtown Design GUIdelines PART I - DRAFT 1. Pubhc Garages The follo\VlOg gUldellOes ale appucable to all stlUctured parkIng lots 111 the downtown a. Facade Destgn Wlthm the Downtown Corc and along major commerCIal co[ndors such as Cleveland Street, S Ft Harnson Avenue, Myrtle Avenue, Mlssoun Avenue, Court Sheet, Gulf to Bay Boulevard and Martin Luther Kmg Boulevard, at least seventy-five (15) percent of ground floor patkmg garage frontage, exclusive of entrance dnveways, stlln:vells and pedestoan entryways, shall conSist of active uses other than parkll1g, such as office<;" "ght retilll111g, personal semces, and entertamment This reqUIrement IS 1l1tended to cre'ate pleaslOg pedestnan- onented space~ Other dC<;lgn alternatives that achIcve this lOtcnt may be approved by the Clty, ~uch as a Ime[ bUlldmg around the outer edge of the garage A landscaped pedestnan-onented setback of at lea"t fifteen (15) feet shall be tequtred for all parklOg garage,> fronting on commercial shopplOg ~treets However, the setback sh.tll not be reqUIred for any portion of the parkmg garage frontage that Incorporates ground floor actlve me~ other than parkmg The exteflor facades of all parking garages frontlOg on pedestnan-onented streets shall be deSigned to achieve an archItectural Ufllty With the prmclpal structure(s) that they are lOtended to serve The parkmg garage should be deSIgned so that It looks Itke the commerCial and other uses housed wlthmlt and surroundmg It ThiS can best be achieved by the liner bUlldlOg havmg a heIght greater than or equal to the height of the parking structure Tn no event should the lmer bulldlOg be less than two ~tones or 34 feet m height The hner bUlldmg may be detached or mcorporated mto the parklOg structure lnappropnate Parkmg Garage ArchItecture ReSIdential Concealed Parkmg Street Level Shops b. Placement Parkmg structure" should not be vl"lble from a frontage strcct but should be placed m1dblock 1111'; helps pre<;ervc the pedcstnan scale and does not detract or mlsusc the promlOencc of a corner property Also, pre<;,ervll1g the pedc<;tnan 5 City of Clearwater, Flonda Downtown Design GUldelmes PART I - DRAFT scale, the ~tructures should be setback a 1l1111lmUm of fOlty feet from the property lines of all adJ,lCent streets ThIs will enable the placement of lmer butldmg" between the park1l1g struttule and the Sidewalk Qat frontage) It will also allow for dl ed~ that Will be heavlly landscaped where a 11l1er bUlldmg will not be used Pomts of entry should be provided from Side <;,treets 2. Private Garages A povate garage IS esscntJaUy an accessory stnICture or a portion of thc pnnclpal bUlldmg used for the storage of automobIles of the occupants of the butldmg A mula-car carport IS conSldcred a povate garage for the purposes of these regulations Pnvate garage doe,> not Indude s1l1gle family garage:. on mdlVlduallots for the purposes of these regulations The fa II ow 109 regulations apply to pnvate garages for multi-family developments a Facade Design fhe fa~ade deSign for pnvate garages shall be conSistent In deSign, mateoals and architecture as the pnl1clpal structure on the lot b. Placement Multl-falmly parkll1g garages ~hall be located to the Side or [ear of the site away from the public rtght-of-w~lY B. Civic and Institutional Buildings Many commUOlt!es are recognu:able by thclr public squares, plazas and CIVIC structures The CIVIC structures often become landmarks and public gathenog places that participate m creatmg the Identity for the commuOlty These structures often reqUIre dlst.1l1ct architecture to give themprommence In the commul1lty 6 City of Clearwater, Flonda Downtown Design GUidelines 1. Placement PART I - DRAFT CIVIC bwldlOg,> conta1l1 uses of ,>peCtal publtc Importance They mclude ,>uch uses as muwclprJ bUlldmgs, churches, lIb Ulfl es, school5, rccrCdtlOn faCllltles, and pLlCes of assembly CIVIC use" and services, '3hould be placed ll1 centrallocatlons a" highly vl"lble focal pOlllt~ ~rhere feasible, they should be clme to transit "tops for ease of u"e by pede5tn<lnS CIVIC stnlCture~ should not be located wlthlll storefronts, "hoppl11g centers 01 malls 2 F as;ade DeSign CIVIC bUlldmgs do not need to blend mto adJacent shopplllg centers and regulal storefront<;, rather they should stand out They are monuments to be recogl1lzed as landmarks and apprecmted by le'>ldents and vl<;ltors alike These type5 of ~tructutes are lOtended to break the contlnUlty of the street~upe Howevel, the de~lgn, mateual,> and colors should be tasteful and not gansh (1\ I TAli 7 City of Clearwater Downtown Design Guidelines Part 2- Spe-cffic District GUidelines July 2003 Prepared ry "LAND DESIGN INNOV"'~~ JqQ North Orlando AVi:i:nU3 SUIte 215 Winter Pa,.k. ,FlomJa '2.789 Phone' 1.ffJ7 - '17 5 -1'1.7 'j Fax lf01-rr15.IZ78 www 10 "d'blz.coM City of Clearwater, Flonda Downtown DesIgn GUidelines PART II - DRAFT TABLE OF CONTENTS I DOWN"I OWN CORE DISTRICT DESIGN GUIDELINES 1 1 PART 1. SpeC! flC D lstnc t Gu Idehne~ II A Site De"lgn 1 Lot S!:lC 2 2 Buddlllg Placement/Of/entatJon 3 BUlld-to-Lme/Lot Covcrage ..\. BUlldlOg Coverage 5 BUlldmg Separanon B BUlld1l1g Porm I Ma~s/Scale.., 2 Architecture C Site Acces,> and ClrculatlOn. D Parkll1g Location E SignS F Mlscellancous Gutdel1l1es 1 Alleys 8 2 Plndla" TraIl OLD BAY DISTRICT DESIGN GUIDELINES A Site Design 1 13utld1l1g Placement/Onentatlon 2 BUlldlOg Separation B Bl.uldmg Form 1 Mas<;/Scale10 2 Architecture C Site Accec;s, Circulation and Parkmg 1 Vehlcular Acce<,s 2 Parkmg Lot Design Land<;caplOg, Buffenng and SneenlOg Mlscellaneom GUidelines 2 2 3 4 5 5 6 7 7 8 8 8 9 9 9 10 10 D E 11 11 11 12 12 12 1 Alley" 12 2 Pmella" Tratl 12 A Site De<;,lgn 1 BUlldlOg PLlCement 14 14 14 111 SOUTH GATEWAY DISTRICT DESIGN GUIDEJ.lNES City of Clearwater, Flonda Downtown Design GUidelines PART II - DRAFT B rv v VI C BUlldmg Form 1 Massing/Scale 2 Architecture Miscellaneous GUldelmes 1 Alleys 16 2 Pmcllds Tfdll 15 15 15 16 16 17 18 18 18 TOWN LAKE RESIDENTIAL DISTRICT DESIGN GUIDELINES A Site DeSign 1 BUlldmg Placement B BwldlOg Form 1 Mass/Scale18 2 Architecture C MI"cellaneous GUldelmcs 1 Alleys 19 Site Access, CirculatIOn and Parkmg 1 VehICular Access 2 P MkIng Lot Destgn 18 19 19 19 19 D TOWN LAKE BUSINESS PARK DIS11UCT DES IGN GUIDELINES 21 21 21 21 A Site Design 1 Buddmg Placement Site Acce<;,s and C1[culatJon. 1 Parking Lot De'>Ign SignS MIscellaneou5 GUIdelInes 22 B 22 22 C D 1 Alleys 22 EAST GATEWAY DI~ TlUCT DESIGN G UIDELTNES 23 A I3 SIte Design BUlldmg Form 1 Mass/Scale24 2 Architecture Site Acces,> and Circulation. Miscellaneous ~3 24 :24 25 C o "'/~ ...) II City of Clearwater, Flonda Downtown Design GUidelines PART II - DRAFT PART I SPECIFIC DISTRICT GUIDELINES 1. Downtown Core District Design Guidelines Ba~ed upon the Vl~lon for the dl~t[lct, four dlwnct areas have been Idcntlfied for the pUtpose of estab bshmg design gUldehnes the Cleveland Street atea, the Beach Access Corndor, the Pede~tnan Core Area, and the Waterfront Mixed U~e Area . Cleveland Street Pedestrian Corridor r r Cleveland Street ben.veen Myrtle Avenue and Osceola Avenue [unUlons as the Clty'<; "ma1l1~treet", and tS the pedestnan focal p0111t of the City There arc some distinct development patterns that tIe the street"cape together 10 thiS pedestoan corndor, which should be preserved and encouraged the two-story height of several front facades, the ~torefront \VlOdow~, the hlstom.. rece~sed storefront entrance" and the r..;urrent bUlld-to-lme of the maJonty of the bUtld1l1gs Additionally, some of the tallest bUlld1l1gs to the City are located along thl" segment of Cleveland Stleet, aid depend1l1g upon the deSign of the two first stones of these butldll1gs they either conwbute to the streetscape development patterns or detract and break the contlOUlty of the streetscape To contmue to bc a thoVlng pede~wan core, the de~lgn of 111 fill and redevelopment Il1 .-:- O'"'O'"~ .'! the Cleveland Street Pedestnan Comdor Will have to continue to focm on pedeswan actiVity and vltabty, rather than on vehicular deSign, as 111 othet area<; A balance needs to be fashIOned between thc predom1l1ant ~treetscape pattern" and new modern high-rise ~tructu[c,> to lnamraln the pedestflan vltabti 'rl~~~~~ iL~'J";lI'{ fl~ U~ rutllrnJIltillTfd ml~t~- ~~a~ 1.~~f?Jm~! - \iiil -~ "J<-,JI I". 5~ ~~P",~tJ ~ ~ ~ ~ 1 e,. ~~wm~ ra:n-mmjll1Irn ---u:J.f.U' DOWNTOWN CORE DISTRICT ~rr~\';~' ii:~\~lL ~..~ 8~.l'Tat1...-~ t~"'-I=MI!t!li. r\... I 1~4'+I.....-fl.~ ~~ Ij) . Beach Access Corndor Ba~ed upon the locatIon of the new Memorial Causeway Bridge connettlOg the beach to the mamland, Court Street and Che,>tnut Street are gomg to become IUtjor artenal wadway'> deSIgned predommantly to move vehlcle~ through the downtown at a more f'dpld pace The development pattern along these streets has been typically low-nse development an average of approximately _ feet [Need help from staff on number] from the nght-of-way Thcre are a few hlgh-nse developments ~tattered throughout the arca Pedestrlan~ should be discouraged ftom mid-block crossmgs on thiS hIgh <;peed corndor, however, the area IS still very urban and btuldmgs "hould not be too far flOm tlle lOadway New development and mfill ~hould encourage pedestrian dl.t1Vlty and connections along the t\VO Side" of the corndor, but should discourage crosslOg the street except at major IOtersectlons due to the <;'lx-Iane ~pan of the roadways 1 CIty of Clearwater, Florida Downtown Design GUidelines PART II - DRAFT . Pedes trian Core Area The areas Immediately north and ~outh of Cleveland Stleet contalO a variety of land use type.", mcludll1g retail, office, ll1'>tltutlonal and lesldentul These areas should contJOue ro be encouraged to develop at higher urban demlttes .uld vertical heights to malfltam the City'S skyl1l1e, bong pedestnan actiVity to downto\Vn and provide for econotruc development These areas do not have the same "ma1l1strect" architectural characteostlcs and bUlld-to-lmes as Cleveland Street, however, Tne future urban design patterns of these areas should ffialntam slmllar pede~tnan acttvlty and vttahty that have been achieved on Cleveland Stleet . Waterfront Mixed Use Area The harbor waterfront provl{.Ie~ special Opportu01t1eS for development Urban cEl1Sltle<;, are antlClpated to Increase along the waterfront as plOperty values lI1crease for the superlative location Similar to the Mixed Use PedeStrlan area, a vanety of land uses are encouraged, mcludmg ret",lIl, office, lOstltutlonal and reSidential However, what dlstlngulshes the waterfront mixed use arca I~ the potenttal for an enormous amount of redevelopment of very large parceh of land that must proVide the same level of architectural detail on the waterfront Side as on the strect front stdes of the parcels A. Site Design L Lot Size Conststent lot size IS ImpOIT.ult to ffiillfltam the contlflUlty of the histone downtown buddlOg pattern and rhythm The SIzes of lot<;, along the waterfront and on beach access corndors, such as Court and Che~tnut Street~, can afford larger lot sizes than othel areas of the downtown that need to mamtam a pede"tnan walkmg and shoppmg atmo:,pbele 2. Building Placement/Orientatlon The auto-onented Beach Access Corndor IS Ifltended to be urban 111 form and character Although thiS corndor tS de"lgned predormnantly to move automobile traffIC through the City, the Image or view from the road shall reflcct the pOSitive deSign characten<;,tICs typICal of Clearwater's downtown commerCtal area:" 1l1dudlng compact bUlld1l1gs of stnular mass and scale that form a street edge or wall Also, the Image should act as a tmnStuon between the vehteular actiVity on the roadwdY and the pedestrian nature ofthc mIxed office, rcsldenttal and commerualland u~es Because of the vehicular o[lentatlon of the street, a hrruted pomon of parking '>hall be permitted 111 front of the bUlldll1gs m the Beach Access Corridor BUlldmgs \l1 the coruuor shall soli be onented to the public nght-of-way ProVISIOns <;,hall be made for promment pedestnan connectIons from the penmeter <;'Idewalk through tl1e parkmg area to the pnmary public entrance Placement should al,>o maXImize vIews of adjacent water bodies and othcr amenities The Waterfront MIXed Use Area will be reqUIred to have two (2) bUlldmg fronts, smce the harbor front IS al~o a publtc nght-of-way 2 City of Clearwater, Flonda Downtown Design GUidelines PART II - DRAFT Downtown Front Side Rear AUey Rear Water Front Core Area Setback Setback Setback Setback Setback Bwldmg Coverage Cleveland 0' MIO O'Mm 5'Mm ~' from ROW N/A 75% Street 5' Max (l) 0' Max 9l No Max No Max Pedestnan Corridor Beach 10' Mm 10' MIO 5'MIO 5' from ROW N/A 50% Access 20' Max No Max: No Max: No Max Corridor 0' Mm O'mm 5'Mm 5' from ROW N/A 75% PedestrIan 5' Max (1) 0' Max (2) No Max No Max Core Area Waterfront 5'Mm Q'Mm 5'Mln 5' from ROW Mll1 - Pcr 60% Mixed Use 10' Max No Max \->) No Max No Max Code Area (1) Max 50' 3. Build-to-Lme/Lot Coverage Bmld-to-hnes are very coucalm the Downtown Corc DI"tnct, to ma1l1talO the contll1U1ry of the hl"tonc downtown rhythm "1 he chart below Identifies the bmldlOg setback<;/bUlld-to-lme~ for the four area,,; Wlthtn the downtown The setbacks do not apply to boardwalh 10 the Waterfront Mixed Use Area NOTE TO STAFF THESE SETBACKS ASSUME 1HAT TIIE PROPERTY LINE IS LOCATED RIGHT ON THE EDGE OF THE 14-FOOT SIDEWALK (1) Ibe maXlmmn setback, as measm-ed from the fronl of the Club, may be pem:utted to extend to 20 ft If pedestnan courtyards, plazas, cafes, faun I al11S or other Pllbltc gathenng pl:1c..~ Me utilized to mamtam contInuIly along the streel front (2) A larger SIde ~etback may be peDllltted, leavmg a gap between buIldmgs, If It IS a well-desIgned Pedestr:tJ/J Alleyway as desCrIbed above, however, m no <:ca,e ~hould tbe 'Hie setback exceed 50% ill the BeAch Access CO:[[ldor and 2)% 1J1 the Cleveland Street Pedestnan Comdor, unlcss It lS Intended to function as a developed uwan park wlth pnblu.. access (3) The Waterfront SIdes may be the best locatIon for parlung, unless a gar'.Jge IS provIded 11.erefore no maXlmmn sctba<.k was cstabhshed However, If there IS nO parkIng along the SIdes of the lot the btuldmg sh<:mld be located With", ten (10) feet of the SIde pmperty hue unless a puhhc amenIty IS proVl<led m the locatIon Based upon measmement,> taken 10 the field, the hlstonc bUlld-to-lme along the Cleveland Street Pedestnan Corridor has been the edge of the average fOUlteen (14) foot "Idewalk '(hI"; hlstonc bUllu-to-llOe IS to be mamtamed by cedevclopmentand m611 projects Flcxlblhty 111 thiS butld-to-bne IS allowed to encourage pedestnan courtyards, plan", cafes, fountun'> or other pubhc gathenng places BUlldlOgs are cncouraged to locate at the zero bUlld-to-hne, assummg the pmpcrty line b at the edge of the Sidewalk, to create a contl11UOU" street wall Corner lot,> are very Important as they havc two street "front~" There are several alley<;, behmd bUlldll1gs along Cleveland Street and space should be proVided for IandscaplOg along the alley, as defined 111 Part I The bmld-to-hne 10 the Pedestnan Core Area should follow the ,>ame pattern as the Cleveland ~treet Pedestnan Corndor setbach, however, the sldewalke; may be smaller 10 some areas and only requue d teo (10) feet 3 ... City of Clearwater, Florida Downtown Design GUldehnes PART II - DRAFT The City may mcrease the md'CImUm front yard setback to not more than 20 feet 10 the Cleveland Street Pedestrian Corndor, Pedestrian Core Area and Waterfront Mixed Use Area for eatmg ,1Od dnnkmg estabbshments to accommodate outdoor eating areas m the front yard A strcetwall, when provided for restaurant outdoor eating areas located between the pnnClpal bUlld1l1g and the "treet, shaH conform to the standatds for streetwalls m Part I The Waterfront Mixed Use Area wlil also follow a Sllnuar development pattern as Cleveland Street Pedestrian Corndor However, the~e parcels shall also have a "econdary frontage along the waterfront The mlO1mum setback permitted from the seawall wtll allow room for a boardwalk or pedesrnan esplanade along the waterfront The maxtmum bmldmg setback <;,hould be fifty (50) from the edge of the 'Caw all unles<;, plazas, cafes, waterfront parks or other amenities are proVided for Vl::.Ual mtere,>t With t\Vo fronts, these parcels will preferably proVide Internal p<1tlang areas (such as Internal lots or parkmg structures) However, parkmg along the sides of lots may also be necessary, therefore, the side setback has no maxtmum to allow room for side parkmg Along the Beach Access COnldoe the bmld-to-hnes do not have to be so c1o"e to the street because the pedestnan actlV1ty should be pushed further away from thc higher ,>peed traffic volume'> Therefore, the maXlmum fwnt setback permitted should be twenty (20) feet, which would allow for some landscapll1g m front of the bUlldmg The parktngwould still have to be proVided to the rear ocalong; the sldc.[Questlon for staff- should we allow at least one bay of padung 10 front of the buddmg along Court Street] There is no maximum bmld-to-Imc for '>Ide or rear lot ltnes m thiS ared, however, the mlrumum bmldlOg frontage <;,hould be no less than 50% of the lot Width 4. Bnilding Coverage In all of the Downtown Core DIstricts, there IS a mlmmum hUlldmg frontage reqUlrement The percent frontage shall I1lclude the hnear feet of buudmgwlthm rv.enty (20) feet of the edge of street ROW that has wmdows and entries onented to the street In addItion, plazas or pedestrian acces<;,lble landscaped area.<;, with streetwalls and depths no less than twenty (20) feet can be I1lcluded 10 the coverage calculattons In no case shall park1l1g lots or blank rear or Sidewalls be mduded m the rruntmum frontage calculation Unusable gaps ~hould not be Icft bctween bwldlOgs along thc Cleveland Street Pedestrian Corridor If a pedestnan aUey or courtyard l~ planned, It <;,hould be of an appropnate stze to accommodate landscapmg, hardscape.and other streetscape fur11lture [<'or new construction, sub,>tantlal enlargement or ~ubstanual Improvements In areas whele the rruolmum front yard setback t'> five (5) feet or less, whiCh IOdudes the Cleveland Street Pedestnan Corndor and Pedestrian Core Area, a mll1lmUm of70% of the front buudmg wall <;,hall meet the maximum setback Porche<;" colonnades, marquees, overhang<;, or '>Iffillar overhead stnKtures parallel to the street may be counted toward the 70% front butldmg wall at the reqUIred setback The mlotmum butldmg frontage 10 the Waterfront Mixed Use Area should be no less than 60% of the lot Width, and the coverage should be no le~~ than 50% along the Beach Access Corridor 4 City of Clearwater, FlOrida Downtown Design GUidelines PART II - DRAFT 5. Bmlding Separation In the entlre Do'.Vntown Core Dtstnct, whenever bmldmg" arc placed on the side property 1ll1e (0 foot setback), no wll1dow5 "hall be permitted on that Side of the bUlldll1g, and adjacent butldm.gs wul be reqmred to provide either a 0 foot Side yatd setback or:1 rnlmmum of 10 feet In addition, when there IS an eXI"tlOg Side yard setback ofless than 10 fcet, the ,ldJacent development shall use a setback large enough to equal 10 feet bctween the two bUtldll1~ to estabbsh pedestnan connections from rear parkmg areas to the front street J.NEED A DRAWING SHOWING BUIJ~DINGS \VITJ-l TIlE VARIED SIDE YARD SETBACKS} B. Building Form 1 Mass/Scale In addttlol1, to adhc.nng to t.he regulations conta1l1cd m thc general setbon regardll1g bUIlding de~lgn, IfltUge developments are proposed 111 the Downtown Core Dlstnct It IS Important to ensure that the ffia<;s and scale of the bUtlchng IS appropnate for pedestoans The lower two floors of the butldll1gs have the greatest Impact on pedestnans Pedestuans can feel overpowered by lalge span<; of walls '.Vlthout any detatl and feel most comfortable m letall envlronment~ that proVide storefronts along d1e street::.cape Therefore, m the Downtown Core Dlstnct, large bUlldmgs should g}ve the appearance of multiple smaller: butldl11gs along the streetfront that are no Reger than thirty-five (35) to fifty (50) feet wide conslstentwtth the hlstonc street<;,l.ape development pattern along Cleveland Street Ma1l1ta1l1mg the thirty-five (35) foot wldd1 for storefronts thlOughout the Downtown Core DIstnct will proVide continuity throughout the dlstnct There should be exceptions for prom1l1ent CIVIC structurcs ami churches -1 he depth of a buudmg IS a\<;o crltlcalll1 urban commcrclal area<;, The contmulty along the streetfront IS dependent upon the front depth of a bUlldmg altgnll1g along the bUlld- to-lll1e and the ability for an alley to function propcrly 1<; dependent on the [ear depth of the bulldll1g ahgnmg With the rear or adpcent structures and leavll1g nght-of-way for pavement and landscapm.g [Insert picture or sketch "howmg an example 0 f a large bUlldmg WIth mulllple storefronts on bottom floor] The bUlldmgwldths along the Cleveland Street PedestrIan Corridor have a definitive rhythm of <lpproxlmately thirty-five (35) feet 10 Width, a<; shown below There have been <;orne ll1fill development" that have located on lot<;, With Widths ,b small ,1<;' fourteen (14) feet 'WIde and other developments that have comb111ed sever'dl lots IOta one large bUlldlOg However, both of these trends "hould be discouraged 10 the futute and the hIstone pdttem of thirty-five (35) foot to fifty (50) foot WIde bUlldmgs should be mamtalOed along thl<;' comclor BUlldmgs that are wldel than fifty (50) fcct should stili be requued to break up the mas<;,lOg of the buudlng at le~lst cvery fifty (50) feet to give the ImpreSSIon of ~maller storefronts [lo<;ert picture of ht,>toflc Width's 111 Cleveland With dimenSions} 5 City of Clearwater, Flonda Downtown Design GUidelines PART II - DRAFT The Beach Access Corridor area" can accommodate campus <;,tylc developments with lalger urban setbacks and the Widths of the bUlldlOgs can affold to be jalge without IOterruptll1g tl1e "treetscape pattern Thelefore, no ma'Xlmum lot '>lze~ or bUIldmg Widths h,we been est,lbltshed for thl<;' area The Pedestrian Core Area should be ~1ITular 10 lot de"lgn and butld1l1g \....Idth and depth to the Cleveland Street Pedestnan Corridor The htstonc pattt'ffi of thirty-five (35) foot to fifty (50) foot wide butldmgs should be encouraged along Osceola Avenue, Fort Harmon Avenue, and Myrtle Avenue The Waterfront Mixed Use Area proVlde<; a "pectal opportuntty for redevelopment of very large parceh However, <;,pecml ,lttentlon will have to be given to breaklOg up the mas,> of larger butldtn~ 2. Arclntecture New designs 10 the Cleveland Street Pedestrian Corridor <;hould complement d1e hlstunc matn street s!Jle de51gn of <;torefronts and archItectural hentage of the downtown New designs should aVOId stnctly repltcatmg the detalls of a hl~toncal "ty!c, WhICh would create a false repre,>entatlon Rather, new design should u<;,e contemporary materials to abstract hlstonc deSign elements CertalO eXI<;,tlOg elements that are chara<..tenstlc of a matnstreet hlstonc style, such as corOlces, parapets, bulkheads, piers, transom,> and storefront wlOdow~ should be preserved The diagram. below 1I1ustrates an example of additional hlstonc elements that create a true <<mamstreet" urban streetscdpe '100' 00 , \..-. l ! -~I ~'" Odr.apet...... cornu:::e ~' ~ double-hung I IE m m m lintel sash'lllndO\'>rf I III 1_ _ _ _ ' _!.III IIXfi"d plate 1 I .....slnng glass d iSplaV -- _~_ . I -- U COllfiO Window => _'_~ I -t~tes ' no~; n;t); -, entrance rq,t.NSO" \ ~~ \" P I'RA." t;-t (O,;}lNC ~'L...---. CORNIe! _ L ::J O,$P'..A"i" ""..[)::)... ,....,:....tc. ~.Ib'El'S a Hetght The Cleveland Street Pedesman Corndor Ius an IllStonc buddmg height of two (2) stones It IS Important to mamtam tl11S hl"tOflC bUilding heIght along the streetscape m thl~ are,l to prevent overpowenng pedestnans With megahtl11c S tnlctu res Height IS unltmlted 111 the DO\lintown Core DI<;,tnct However, wlthm the Cleveland Street Pedestrian Corridor, tile perrmtted heIght Immediately along the street frontage IS two (2) stones A~ diagramed 111 Part T of these de~lgn gUldeI111e", addltlonal stone" ,lrc permitted if the butldlOg IS stepped back on the uppel leveb, at le,lst ten (10) feet for e,lch adlhtlOnal story over two, up to the maximum reqUired addluonal upper story step back of thirty (30) feet 6 City of Clearwater, Florida Downtown Design GUidelines PART II - DRAFT b. Storefronts All of the areas within the Downtown Core Dlstncts are likely to have storefront ::.hops Therefore, the follow cntena are applicable to all areas wlthm the Downtown Core Storefront IJImdonu Storefront wmdows should be '>l1T\1Jar In placement, size and LonfigtlltltlOn to the stOLefront \vlndows found on contnbutlng bulldmg::. In the downtown dlstnct Storefront Deszgn Storefront frames should be built entirely of wood, ~teel or alumlllum The ~tOlefront "Ide plCIS should be the samc matenal as the upper fa~ade, 01 covered with stucco The th::.play wmdow should be lllteglated with the door and '>Ignage lllto a smgle Lonstructlon Secunry Shutt,ers SeLunty shutter", If proVided, are to be fitted as an ll1tegral part of the ~torcfront deSIgn c. MiXed Use ReSidential Whcn reSidential use" arc located III prcdomlllantly mixed use or commerCial areas, the resldenllal uses on the first floor <;,hall have a firushed floor height raised a mmlmum of two (2) feet above the Sidewalk grade C. Site Access and Circulation The Cleveland Street Pedestnan Corndor lecelves high volumes of pedcstnan traffic Therefore, for pede<;,tnan safety, no curb tots should be permitted along the front penmeter of lots D. Parking Location AU parkmg whether surface lots or structured parklOg must be located to the rear and '>Ides of the lot In the Downtown Core The alchltecture ::.hould disguise the use of the strut.ture to the public nght-of-way Tn thc Downtown Corc Dlstnct, If a large bUlldmg cont1l1.uc<; from onc maJor street frontage through to another major street frontage, then thele are essentially two fronts for the bUlldlOg, 111 whKh case, alleys 01 pdrklOg g'drd.ges should be proVided from '>Ides streets, rather than the teal, for vehicular access Limited parking o:,hould be allowed 111 the front of bUild lOgs along the Beach Access Corndor It shall be hmlted to the dnveway and one row of parkl1lg only, and an Ulhan wall or landscaplOg shall be proVided along the front ptOperty Illle to 9:.reen the vehicle'> from the nght-of-w,.y "Where the parklllg 1<;, located In front of the bUlldlllg, tlle p,l1klllg are", should be deSIgned to aVOid the appearance of large masses of pavement, and shall be condUCive to pedestmm access and CirculatIOn (see Circulation section) [Insert dtagr'am of 1 bay of parkmg] 7 City of Clearwater, Flonda Downtown DesIgn GUidelines PART II - DRAFT The low speed on the roadway'> m the Pedestrian Core Area should be mamtamed ami on- ,>treet parklOg and pede,>tnan conl1ecbom acros" ught,>-of-\Vay should be predoffilOant CUlb cuts should be hffilted on the p omary ~treet frontage Side street and alley acce"s to rear parkmg: lots and shaled parklOg facthtles are encouraged No rear parking 1", penmtted along the Waterfront Mixed Use Area or along pnmary ,>treet frontage, With the exceptJon of a row of on-strcet parkll1g Therefore, parkmg must be 1I1tellor to the lot or on the ~Ides of the lot sCleened from the pubhc view These faclhtle" may be surface parkmg or structured parkmg E. Signs Only butldlOg Identification SignS are allowed wlthm the Downtown Core Dlstnct, except that monu ment sIgns are allowed In the Beach Acces s Corridor and Waterfront Mixed Use Area, as long as the standards contatned 111 Part 1 are met F. Miscellaneous Guidelines 1. Alleys The development or Improvement of alley'> IS encouraged throughout the downtown core dlStOCt to protect the character of the pOffiary streetfronts 2. Pinetlas Trail The PlOellas Trail traverses the Downtown Core Dlstnct Parcels that abut the Pmcllas Tratl should celebrate the trail and tfeat the Side of the bUlldmg facll1g the trail as though It were either the front of the strutture Q[ an addltll)nal/ <;,econdary front for the bUlldmg by provldll1g architectural ll1tere,>t Parkmg lots, dumpsters, and storage areas are discouraged along the tratl Wmdows and porche" facll1g the trail proVide safety and Create a sense of community Pnnclpal and accessory butldll1gs should be setback a mmlmum 10 feet from the traIl The trd.llls a pubhc nght-of-way and fence,> and walls are dlscourd.ged Anv necessary fences along the tratl, such a<;, for dayc.lres, <;,hould be constructed of wrought Iron or Similar decouuve matenals that permtt vlSlbthty through the fence, and ,>hould not exceed four (4) feet 10 heIght Propertlcs along the Pll1ella:, Teat! need to take advantage of such" resource by makl1lg It part of the development Tht5 can be done by . Onentll1g bUlldll1gs to take advantage of the views . Provld1l1g pedestnan amemtles Wlthll1 the pnvate property compltmentIng or connectmg phYSICally to the trail 8 City of Clearwater, Florida Downtown DesIgn GUidelines PART II - DRAFT II. Old Bay District Design Guidelines \VlthlO the Old Bay Dlstnct, there IS d. vanety of resIdential, office and commercIal use" as well as land features, such ,I" the waterfront, that make It necessary to categonze different areas for deSign gUldelmes purposes Based upon the est"dbh'>hed VISion for the Old Bay DlstrtLt, three dl<;,tmct areas have been Identified the Waleifront Urban ResIdentIal Ana, the f Fort ]-lamson Corndo,., and thc Office/ R1!Sldentlal Ana In addition to the standards contdlOed In Part 1, the guldeltnes contal11ed 111 tlm settlon will ensure that G The S. Fort Harrison Corridor IS developed as d. pedestnan-ortentcd corrunerclal comdor, followll1g some of the urban patterns found along Cleveland Street; such as bUlldmgs placed at the property lme, parkmg m the rear, the presence of storefronts, and heights that reflect ,I pede"wan scale environment . New development 10 the Waterfront Urban ReSidential Area (west of the Ft Hamson corndor) must compatible With the eXlstlllg older reSidential structures 10 the area, whICh III turn should be pre:.ervcd or rehabilitated The guldelmes address Issues such as bUlldlOg separation, height compatibility, renovatIOn of extstmg structures, and bu ffe[lng between 111 ten"ltles 0 fuse OLD BAY DIST~ICT 8 ICii ~h. hil.iil..t.H~.~ K~t l"'....~J ...1,..HI.. i ~ -t""''' .....t!~ i1"it?~~ '!.~ ",'" ).. ("~'II..~ F ~,~t\!l" ..10 ill , , j t I I I l ! I I I I I 1 I I r!J The Office/Residential area (east of the Pt Harn,>on cor[ldor) ,>hapes mto a low-scale re<;tdentlal and office dlstnct With emphaSIS on preservatIOn of the re~ldentlal character and ~cale Element'> that mamtam the resldentml nature tnclude such features a,> porches, parkmg located to the rear and slde<;, of bUlldmgs, use of pervIOus parkmg surfates, and re<;,ldentlal color schemes 13u ffer,> and <;,creenmg that preserve the reslC\enttal pClvacy are also Important to make the deSired use~ compatible . ..:~_r", '-< '":f A. Site Design 1. Buildmg Placement/Orientation In order to achieve the deSired lmage III the dlstnct, the S Fort Harrison Corridor will need to focm on gettmg the bUlldlOgs up to the street '1 he front yard setback wlthlO the S. Fon Harrison Corndor can be 1l1crea,>ed to fifteen (15) feet If a public pL1Zd. 01 an outdool seat1l1g area IS be1l1g proVided A streetwall would then be leqUlred along the front property {me There IS no maximum Side yard setbaLk III the S. Fort Harnson Comdor However, m order to mamtalll conttnUlty along the block face, bUlldmg<;, <;,hall occupy at lea<;t SIXty (60) percent of d1e width of the lot The Office/ReSidential Area Will follow more of a reS1dentl,1l lot placement characten"tlc The preservatJon of slOgle-f,lIluly home structule<;, J" strongly encouraged 9 City of Clearwater, Florida Downtown Design GUIdelines PART II - DRAFT In order to faCIlitate the conversion of reSldentlalllSe~ IOtO 0 ffice use, the City may allow for certall1 bUlldmg setback devlatlOns from Commllntty Development Code m the Office/ResidentIal Area. The Office/Residential Area, front yard "etback m"y be reduced to five (5) feet If a front porch IS provided The regulauons for the waterfront <ltea take lOto account the ~peClal nature of hlgh-nse development ffilxed 10 with the eXlstmg low-flse dcvelopment Placement should also maximIze Views of adjacent water bodies and other amel110e" The Waterfront Urban Residential Area will be reqUlrcd to have two (2) bUilding fronts, '>Ince the harbor front IS ,tlso ,1 public nght-of-way The chart below Identifies the setbacks/bUlld-to-lll1es for the three 70ne<; Within the dl~tnct Area Front Setback Side Rear Bwlding Waterfront Setback Setback Frontaee Setback Waterfront Ueban 10'mln 10' 15' NA Pcr Code ResidentIal Area Nomax Office / Residential 5'rrun 5 ft 15' NA NA Area 10' max S. Fort Harrison U' mm 0' or 15' 60% NA Corridor 5' max 5' mill * * Sep'lOlUon between bmldlJlgs on adJaCellL lots shall be a llltIlUllUlli of tell (10) feet (See Part I) 2. Bwlding Separation There may be areas In the Waterfront Urban Residential Area where one h1gh-flse IS proposed to go adJacent to anotner htgh-nse property \'\fhere thiS IS the case, 111 addition to the rrunlmum setbacks noted above, a minimum bUlldmg separatIOn ~hould be observed so that the pa%age of Itght and aJr IS not lOterrupted BUlldmg,> that are over four (4) ~tones m hetght should have a rrurumum bUlldmg separabon of one hundred (100) feet from the nelghbonng bUlldmgs In the S. Fort Harrison Corridor, whenever butldlll~ are placed on the Side property hne (0 feet setback), no wmdows shall be permitted on that Side of the butldmg, and adJ.lcent bmldlOg,> Will be reC(un:ed to proVide either a 0 foot '>ldc yard sctb,lck or a m1l11mum of 10 feet In adchtlOn, when there I~ an eXI~tlng SIde yard setback of le~s than 10 feet, the adJaccnt development ,>hall use a setback large enough to equal 10 feet between the lvt 0 bUlldlOgs to estab 11 ~ h P cde<;,tflan connectJOns from I eat parking areas to the front street [NEED A DRA\XIlNG Sf-tO\'vl[\;"G BU1LDI~GS \\'ITH n-IC V AlliED SIDE YARD .':,CTBACKS] B. Building Form. 1. Mass/Scale The purpose of these speCIfic standards I'> to ensure dut new development and redevelopment proJcct<;, are compatible WIth the vanety of use~ pre,>ent 111 the dlStnct, 10 City of Clearwater, Flonda Downtown Design GUidelines PART II - DRAFT partICularly ,,\11th the olcler smgle-fdmlly homes, whICh already have acqUIred some hl<;tonc status Because there 1<; a mIx between small-scale low-denSity reSIdential and hIgh-me condomlfllUm resldentjal along the Waterfront Urban Residential Area, It 1<;, Important that the tral1~ltlon between the tV,IO be "uch that the resldenttal character be m,untamed Stand-alone large-~calc commerCial or office bUlldl11gs ,.,hould be dl"couraged wlthl11 the S. Fort Harrison Corridor al1d Office/Restdential Area BUlldtn~ that exceed 20,000 square feet of buddmg area (first floor only) should not be allowed 'Wtthln thIS dIstnct 2. Architecture a. Fa~ade Destgn Porches The use of porches IS strongly encouraged III the Watelfront Urban Resldenttal and Office/ReSIdential areas Porches not only serve a" the "eyes on the street" but also "erve as a tran<;,ltlOn between the public <;'Idewalk and the pnvate rC<;ldence or office Porches Will assl<;t In preservlOg the reSidential chalacter of the area, and Will also help ma1l1tal11 a pede<;tnan ~cale , ,1\.1. 1'- ,~~p...>) nh~aa ~ t ~,. ~ rj r +:(1 rt~ .. "" IUrzm l (' Private ~<1~ I _.~~~~"- r1I=K~ "" Cd l' 1, r\--~ II ._~!<~L_",U~ ~I Public ,~ Q~I ~ Semi-Public Spacf> _An un<;creened open air porch of Sl11ular matenal may extend mto the reqUired flOOt yard <;etback up to eight (8) feet Roof prOJectlOos (eaves) may extend beyond the eight (8), but not extend mto reqUired ~etback more than ten (10) \Vherever sllch all extensIOn lI1to the front Ydrcl setback has been approved, no other modification of front yard <;etback ~tand,lrds shall be approved C. Site Access, Circulation and Parking ~ Vehicular Access The u<;e of cros<; actess easement<;, for 101l1t/ shAred vehICular access I" of supreme Importance 111 the Office/Resldcntlal zone to encourage the pr6ervatlOn of eXlstmg homes for office u<;c \X7henever a smgle family home IS converted to offICe use, the City "hall requite an ea<;ement so that Il1 the future, when the adJ<lCent Site change:::. use, d1e agreement<; wdl already be 111 place 11 City of Clearwater, Florida Downtown Design GUldelmes PART" - DRAFT 2. Parking Lot Design In order to preserve tlle lesldentlal scale of dle lots and to preselve cXlbtmg tleeb wlthm thc Office/ResIdentIal area IOcentJves \vlll be used to encourage thc converstOn of rcsldentlal u<;,es lIlto office me, rather than replac1l1g the re~ldenttal ~tructures with new office developments The City may allow for the deViatIOns from the Community Development Code, as follows . Park111g areas may be surfaced with graycl, turf block, shell rock, mulch Or grass The waiver does not apply to handIcap parlong space" and walkway" connecting the handttap '>paces With the blllldlllg o A reductIOn 10 the ffilfil1TIUm number of parkIng spaces required may be allowed depend1l1g upon the need" of the type of me proposed . In reSidential aleas, 111 ordcr to make the Itvmg area of a house vlbually more dom1l1ant than Its parking faulltles, all g,uage:, or carports (whether dtt"ached to or detached from the pnoClpal strutture) shall be "et back from the front lot Jtne a distance at leabt equal to that of the prlOclpal structure or reqUIred front yard <;,etback, whichever IS greater . Gange doors facmg street,> shall not exceed 10 feet III wldrh 'Whele feaSible, garage doors should face the Side or leal D. Landscaping, Buffering and Screening The preservation of smgle-farmly home structures IS strongly encouraged 10 order to faCilitate the conversion of re~ldentlal uses 1l1to office use, the City may allow for cettam land<;caplOg and buffcnng deViatIons from the Commul1lty Development Code E. Miscellaneous Guidelines 1 Alleys The development or Improvement of alleys 1<;, encouraged wlth1l1 the Ft Hamson COlndor to <;erve the commercial area 2. Pinellas Tra.tl The P1l1ella<; frat! traverses the Old Bay Dlstoct Parceh, that abut the PlOellas Trat! 5hould celebrdte the wul and treat the Side of the bUlldmg faung the trod a:, though It wcre either the front of dlC' stluctute or an addltlonal/sccondary front for the bUlldlOg by provldlOg archItectural mterest ParklOg lots, dump~ters, and srorage area::. are dl<;,couraged along the tr.ul WlOdows and pOlches faung the traIl plovlde bafety and create a sense of commul1Ity PnnClpal and acces50ry bUlldlllgs should be <;,etback a ffillllmum 10 feet from the ttall The tra111~ a publtc nght-of-way and fence,> dnd \Nalb are dl"couraged Any neceb::.al) fence" along the trad, such as for daycares, ,>hould be con<;tntcted of wrought Iron or sundar decorative ffiatenals that petffilt VI~lblltty thlOugh the fence, and '>hould not exceed four (4) feet III height 12 City of Clearwater, Flonda Downtown Design GUIdelines PART II - DRAFT Propertle~ along the Plficlla<; TctllneeJ to takc adV.ll1t'lge of such a re,>omce by makl11g It palt of the development This can be done by . Ouenong buIldmgs to take adV<UlNtge of the Vle\v<;, . Provldll1g pede<;tU,H1 amenttlcs wlthlO the pnvate property compltmentlllg or connect1l1g phyw..aUy t? the trail 13 City of Clearwater, Flonda Downtown Design GUldelmes PART II - DRAFT III. South Gateway District Design Guidelines The goal 111 the South Gateway dl<;tnct I" to create a mixed-use mban environment, promotmg a pcde~tnan fnendly atmmphere Based upon the establt<;hed V1<;lOn for the South Gateway Dlstnct, two dl<;tlnct alea<; have been Identified, 111cluclmg tbe S Fort Hamson COl1llntlntry COl1lmemal Comdor and the I-Itgh Denstty Resuienttal Area In addition to the ~tandard~ conta111ed m Part 1, dle gllldelll1es contall1ed 10 tlllS ~ectlOn \NIB ensure that . The S. Fort HarrisoD Commumty CommerClal Corridor will develop 111 a pattern <;11TI11ar to the Cleveland Street Pedestnan Corndor The gutdehnes are geared to creatmg a pedestnan fnendly commerCIal area along S Ft Ham<;on Avenue Thl!, will be achieved through the use of bUlld-to-lme reqUIrements, bUlldlOg de~lgn that emphaslze<;, the lower scale of thc bUlldmgs ll1 the area, and heIghts that reflect a pede"tnan scale enVironment . The High Density ResldennaI Area east of the commerCIal comdor 1<;, developed With re<;,Klentlal use<;, at an urban scale To achteve thIS goal, the gUldelmes encourage the redevelopment of eXIstmg re<;ldentlal properties With higher denSity resldentMl uses Also the eXisting offices are encouraged to rem,un and renovate 111 thiS area SOUTH GATEWAY DISTRICT ::::::J 1tJ;~ "")1I1 'Iii, ..tpnl.'11,.hIJ..~, ;1!l~llo!il"X.' :w iI'r1I-Jt eI It I!Ij :I<~ .H-"'~~ ~,.~ ... ...'II",,-~[,,;D''''""''t ... .-~..... .....- (j) A. Site Design 1. Building Placement BUlld-to-hnes are very cntlcal 10 the South Gateway DI~tnct as thiS area carnes the downtown character to the south, especially along South Fort Hdfflson BUlkhngs along the S. Fort Harnson CommUDlty Commercial Corndor need to be brought up to the "tHeet, whIle the urban reSidential area can takt. larger ~t.tbacks 'fhe. front yard setback WlthlO the S. Fort Harrison Community CommercJ.al Corridor can be lOcreased to fifteen (15) feet If a publtc plaza or an outdoor <;eatlOg area IS belOg proVIded A streetwall would then be reqUIred along the front property llOe In the High DenSIty Residential Area, a ml1llffiUm bll1ldmg separation should be ob~erved between hIgh-density resldenttal bwldll1gs ~o that the passage of "ght and au IS not mterrupted BUlldlOgs that are over four (4) stones lfi height should have a rnl11lmum bUlldmg separatIOn of one hundred (100) feet from the nelghbonng bUlldmgs 14 City of Clearwater, Florida Downtown Design GUldelmes PART II - DRAFT The chart below Identifies the setbacks/butld-to-11l1e'i for the South Gateway Dlstllct Front Rear Bw.1dmg Area Setback SIde Setback Setback Fronta2"e High Density 5 ft- ffill1 0' mll1 15 ft NA Residential Area 10 ft max S. Fort Harrison o ft mll1 0' or 5' mll1* 15 ft 60% Area 5 ft max " SeparatIOIl between bmldlllgs 011 adpeellt lots ,bdll be a Il11IHITl um of tell (10) feet (See P'lt t I) B. Building Form 1. Massing {Scale Stand-alone large scale commerCial or office bUlldll1gs should be dlscourageu \\Ilthll1 the South Gateway BUlldmg<; that exceed 20,000 square feet of bUlldll1g area (fir<;t floor only) should not be allowed wlthm thl<;, dlstnct "1 he bwldmgs along South Fort Hamson Avenue should follow the development patterns that characterize the Cleveland Street PedeStrlan Corndor 111 terms ohvldth, and height Facades need to be broken down to resemblc small storefronts, rather than large scale developments 2. Architecture a Histone Architectural Styles New development and redevelopment should strengtl1en the connection of the South Gateway District with the Harbor Oaks I-llstOrlC District acros<; S Fort Hamson Avenue through ar(,httectural "tyle<; and bUlld1l1g deSign b. F a~ade Design Porcbej The me of porche<;, IS strongly encouraged 111 the High Density ResidentIal Area Porches not only ::.erve as the "eyes on the street" but also serve a<; a tranSluon between the pubhc Sidewalk and the pnvate reSidence or office Porches Will a~slst m pre~ervmg the lesldentlul character of the. a rea, and will also help mamta1l1 a pedestllan scale 15 City of Clearwater, Florida Downtown Design GUidelines PART II - DRAFT '~ ~" ;mmm.,.l ~ ;, -,..l\ ~ r .Ji'\... /~ J " ".,..... ,; ('; "-pL-:< \. " '- Pnvale An unscreened open air porch of Slffillar matenal m,lY extend mto the reqUIred hoot yard setback up to eight (8) feet Roof pro)ectlon<;, (eaves) may extend beyond the eight (8), but not extend mto reqUtrcd setback more than ten (10) \Vherever such an extension mto dle front yard ~etbaLk ha<; been approved, no other modification of front yard setback standards shall be approved C. MisceUaneous Guidelines 1. Alleys The development or Improvement of alleys IS encouraged WlthlO the Ft Harnson Corndor to ~erve the commerCial area 2. Pinellas T.ra.Il The PmeUas Trail traver<;es the SOUdl Gateway DI<;tnct Parcels that abut the Pmellas Trail should celebrate the trail and treat the Side of the bUtldmg tacmg the trail a<; though It were either the front of the structure or an addltlonal/<;econdary fwnt for the bUlldmg by provldmg architectural mterest Parkmg lots, dumpsters, and storage ,lleas are discouraged along t.he trail Wmdow,> and porche~ facmg the trail proVide safety and create a sense of COITunumty Prmclpal and accessory bmldll1gs should be setbdtk a tnlllunum 10 feet from the tratl The tradls a public nght-of-way and fences and walls are discouraged Any necessary fences along the tratl, such as for daycares, should be constructed of wrought Iron or Slmtlar decorative materials that permit vl"lblltry through the ~nce, and should not exceed four (4) feet 111 height PropertJes along the Pmellas Tr'all need to take advantage of such a re,>ource by makIng It part of the development 11m can be done by . Onentlng bUlldmg<; to take advantage of the views . Pwvldmg pede~trlan ameOlbes WlthlO the pnv.J.te property compllmenbng or connecting phYSically to the mul 16 City of Clearwater, Florida Downtown Design GUidelines PART II - DRAFT IV. T own Lake Residential District Design Guidelines As noted above, the deSired development pattern for the Town Like Residential dl<;,tnct IS a mr" of vanou~ land uses at dlffcrent scale~ and development patterns For tlle purpose of est:abhshll1g de<;lgil gUldehne", five distinct Areas have been ldentlfied the Commercial Gateway Area, the Low Scale ReSidential/Office Area (north of Cleveland), the Urban Residential Area (<;outh of Cleveland), tllC Urban Commercial Area (along Myrtle), and the Beach Access Corndor are,l In adchtlon to the standards contamed III Part 1, the gUIdelines contalllcd 111 thl<; section WIU en~ure that . The Cleveland Gateway Comdor (along Cleveland Stleet) wul develop With the same pattern envisioned for Cleveland Street Ifi the Downtown Core DI"tnct The gUldcl1116 are gealed to creating a peuestoan foendly commercml area by requlOng the use 0 f bmld -to-ltne standard <;, bUtld111g deSign that emphaSizes thc "mamstreet" style, which 1<; predom111ant 111 the area, helght~ that reflect A pedesto3n scale enVironment, and the re:.tnctlon of curb cuts A pede<;,tnan enVllonment can also be achteved through shared use pdlkmg, park1l1g and services area<;, . The Myrtle Avenue Corridor IS developed With netghborhood commerCial use<;, eaSily a<.cess1ble to the alea rC<;ldent~, and borrow1l1g urban pattern and archItectural features from the Cleveland Corl1dor Slffillar development patterns WJll be encouraged 111 neIghborhood tommerClAI area<; along Martin J ,utl1er K1l1g and Drew Street Tlan<;lt!ol1lng from tommerClal are,lS to resldentmlts addressed Ifi the g\lldehnes TOWN LAKE RESIDENTIAL DISTRICT c:::lJ:;JI~. 1I+....tff;n. CjI;'"1I::t...3'- "... I t t-'-J; h... c::J .'iI~'" t:;;:,,. '!G to....,. t::::J 11.....:.t t'~ ~"'I""'!....2i1 m.."" />1. "yJ.lot...Fl ..Ii...: -:J- I,."~ 1--:.0,..... :~.,. \1> . The Beach Access Corndor (along Court Street and Chestllut Street) develop" (I~ an urban and pedestnan-fuendly area BUlldlOg should not be "etback too far from the roadway, and p<lrbng should not be allowed to dommAte the frontage of the Sites . -, he Urban Residential Area (south of Cleveland) develop~ wtth urban scale resldentlal bUlkhngs, 11l d vanety of housmg type<; 10 achieve thiS goal, the gllldehnes cncoUlage the redevelopment of eXlstmg propertle" with hIgher demit)' reqdenttal use<;, . There are certalO ateas Wlt!Ull the TO\vl1 Lake Resldenbal DI~h1Ct, such as the Low Scale Residential/Office Area (north of Cleveland), that <;hould remalll low-scale, relOforcmg the character of Significant ~lngle-fa1mly home~ New development and redevelopment should model the scale of eXl<;tlng s1l1g1e-famtly development lucated In the Grove Street neighborhood 17 . City of Clearwater, Florida Downtown Design GUldelmes PART II - DRAFT A. Site Design 1. BU1.ldrng Placement BUlld-to-L.ne~ are very cntICal 10 the Town Lake Re~!dentlal DI<;tnct To est,lbhsh the neighborhood reslclenaa! or Lommerctal feel 10 the vallOUS part'> of the district, <;etbacks ~pectfIc to each area are needed The chart below IdentlfIe<; the setbJ.cb/butld-to-lll1es for the five areas WlthlO the Town Lake Resldentul DI<;tnct Rear Building Area Front Setback Side Setback Setback Frontaee Cleveland Gateway 0' mlO 0' or Fi' 60% Corridor 5' max 5' mm * Myrtle Avenue 0' mm 0' or 15' 60% Corridor 5' max 5' mm* Beach Access 10' ffim 10' ] 5' 50% Corridor 20' max Urban ResIdential 5' ffilO 5' 15' NA Area 10' max Low Scale Office/ 10' mll1 10' 15' NA Residenual Area Nomax .;. Sep amllon between bulllimgs on adpcent lots shall be a mlllJIllum of ten (10) feet (See Part I) B. Building Form 1. Mass/Scale The Beach Access Corridor areas can accommodate campus stylc developments With larger urbcin setbacks and the WIdths of the bUlldlOg<; can afford to be large WIthout IOtermptlng the street~cape pattern Therefore, no maximum lot sizes or bUlldmg WIdths have been estdbh<;hed for thl" area 2. Architecture a Fa~ade DeSign Porches The use of porches IS ~trongly enwUlaged In the Urban ResldenttaI Area and Low Scale ResIdential/Office Area Porches not only <;eITe as the "eye<;, on the street" but also serve a<; a trdn<;'ltlon between the pubhc ~Idewalk cind the pnvate residence or office Porches Will assist m prescrvmg the reSidential character of the area, and Will also help malOtalO a pede<;tnan sLale 18 ~ City of Clearwater, FlOrida Downtown Design GUidelines PART II - DRAFT -, }--- ;.l'..l"\"olml.-t ~ 1:( . t!ll~i r- r;~~H ~ r Private ~~l -'- ."~-~~-,.-......... < 'J' . "'. nP'..u,s-' !, \!" \ ~-~ I -SLLJ. ~ ~\ ~ fill \ Public - ~ "-- Somi-Public SpilCf> f\ ~-'~ ''"''~ ,,- , It ~-l " J' \,., '" An umcreeoed open air porch of <;'Iffillar ffiateual may extend mto the reqUlred front yard setback up to eight (8) feet Roof proJection<; (eAves) may extend beyond the clght (8), but not extend mto required ~etback more than ten (10) \Vherever such an exten"lon 111to the front ya,d <;etback has been approved, no other modtficatlon of front yard setback standards "hall be approved C. Miscellaneous Guidelines 1. Alleys -r he development or tmprovement of dlleys IS encouraged 111 thls dlstnct to serve the commerCIal areas along Cleveland Gateway Corndor and Myrtle Avenue Corridor D. Site Access, Circulation and Parking 1 Vehicular Access I he use of cras" acccss e'dsements for j0111tlshared vehlcular access l~ of supreme Importance III the Low Scale Residenttal/Office Area to encourage the preservation of eXlst.mg home'> for office use \Vhenever a smgle farmly home IS converted to office use, the City shall reqUIre an ea"ement so that 111 the future, when thc adl,lLent <;tte changes use, the agreements WIt! already be 111 place 2. Parking Lot DeSIgn The City may Allow parkll1g area<; wIthin the Low Scale Residential/Office Area to be surfaced with gravel, turf block, shell rack, mulch or grass 111 order to pre<;,erve the reSidential scale of the lot~ and to preserve eXlstlOg tree<; The waiver does not apply to handicap parkl11g space<;, And walkway<;, connectlOg the handICAp spaces With the bUlld111g Gardge door~ facl11g "treets shall not exceed ten (10) feet 111 width Where feAsible, gilHge doors "hould face the Side or rear Limited parkmg ~hou(d be allowed U1 the front ofbulldmg'> along the Beach Access Corndor It "h'J.H be limited to the dnveway and one row of parkl11g only, and an urban wall or landscap111g shall be provided along the front property lme to screen the vehIcles from the nght-of-way W'here the patkmg 1~ located 111 front of the bwld1l1g, the palklOg 19 City of Clearwater, Florida Downtown Design GUidelines PART II - DRAFT area should bc designed to avoid the Appearance 0 f la rge mas ses 0 f pa vemcnt, and ~ha.11 be condUCive to pedestnd.n access and cllculatlon (~ee Circulation section) 20 City of Clearwater. Florida Downtown DesIgn GUIdelines \, PART II - DRAFT v. Town Lake Business Park District Design Guidelines The VISIOn for the Town Ldke Busmess Park dlstnct IS office park development Based upon the e<;,whL"hed Vl!,lon for the Town Lake Bustness Park DtSI"Hct, two dlsttnct areas have been Identified, 11lcludlllg the Office Park Area and the Beach Acce.u Comdor In addition to the standArds contallled m Part 1, the gwdel11le<; conta1l1ed 111 tillS sectIon Will ensure that . The Office Park Area allows for larger scale office plrk type development And commerCIal uses "ervmg the employee" of the office parks, which vlIn help reduce traffic... Impact" With larger lot~, the posslblbty of u"lOg heaVily land<;caped parklOg lot!:. become~ more fea~lble The Beach Access Corridor (along Court Street) develops With campus-style layouts, whIch encourage the prOVIsIon of land"caplOg closer to the nght-of-way, creatlOg a '"Boulevard" feel to the area SpeCIal Clrcum~tances Will apply to Brownell Street became of Its dual purpose as a frontage street and alley . TOWN LAKE BUSINESS PARK DISTRICT Ii,iijI (li~';" '~~'i-, "rr"S f"jk1 t;j"ach '-tce~: 1::'<.~Il,)r;r .a:: {}~ -:..l;j.......l... -I ~ Site Design 1. Buildmg Placement The chart below Idenbfies the setbatks/bulld-to-lmes for the two areas wlthlO the Town Lake BuslOess dlstnct A. Area Front Setback Side Setback Rear Setback Bwlding F ronta!!:e Office Park lO'mm 5' mll1 15' NA Area Beach Access 10' mm 10' 15' 50% Corridor 20' max B. Site Access and Circulation Pede<;,trlan fduhttes wch a" prom1l1ent pat.h" from the publtc "ldewalks to all malll enhances must be proVided 111 all future projects A mmlmal number of curb cut<;, !:.hould be dllowed In the Beach Access Corridor so traffic flow IS not Impeded nor conge"ted Redevelopment plans for the fanner CGI pmperry should COll'>lder re-openmg prevIOusly v<lcated :,treets to restore connectiVity ll1 the area 21 City of Clearwater, Florida Downtown Design GUidelines PART II - DRAFT 1. Parking Lot Design Llffittcd parkIng should be allowed In the front of bwldlOg;, along the Beach Access Corndor It shall be hmtted to the dnveway and one row of park1l1g only, and an urban wall or landscap1l1g shall be provided along the front property hnc tu screen the vehIcles from the nght-of-\vay \Vhere the pal kmg I~ located tn front of the butldmg, the parkmg ared should be deSIgned to aVOId the appearance of large masse<; of pavement, and sJulJ be conducIve to pedestnan access and cIrculation (see C1rculatton "ectlon) C. Signs Directory ~lgns are allowed to Identify the locatIon of the va[jous busl11e'>Ses 10 multi-tenant complexes Such <;tgns shall be located With III the property, and "hall not be seen from dle public street D. Miscellaneous Guidelines 1. Alleys Brownell Street functions as an alley for the propertle<;, frontmg on Court Street, but It IS a1so the frontage road for the parcels on the north sIde of Brownell StIeet ThiS dual purpose creates a umque circumstance III the dtstnct that needs special de<;lgn attention Curb cuts from Court Street will not be perrruttcd, slllce Court Strcet IS a higher speed roadway Only rear acce!'~ fcom BcowneU Street will be permitted for the lot" wtth frontage on Court Street Therefore the deSign of the rear of the butldlngs facmg Brownell Street will need to 1l1corporate architectural detail and landscaplOg SimIlar to the flOntage on Court Street In order for the Court Street propertles to redevelop, It may become necessary for the other properties frontmg on BwwneU Street to be utilized for palkmg so thdt those lots frontmg Court Street will meet setbacks, have a butld1l1g viable for busmess and of adequate deSIgn and meet parkmg reqUlrement~ If thl" were to occur, adeqUate pedestnan crosswalks and tmffic calmmg deVIces would be necessary to accommodate pedestnan traffic flow atro,,<;, Brownell Street Adequate (rear) parking landscaplOg would be needed, as well a<; rear entry access defmed 22 City of Clearwater, Flonda Downtown Design GUidelines r- PART II - DRAFT VI. East Gateway District Design Guidelines The VISIOn for this area calls for development that lS bot.h pedestnan and vehicular fnendly, e~peClally along the commerCial c01ndors Based upon the e<;tabhshed VI~lOn for the East Gateway Dl~tnct, four dlstmct areas have been Identdied, IOcludlog the Mf)ad Use Comdors, the ww/Medlt/ln DensIty Rmdenttai Area, the MedIum/ HIgh Densl!) Rcstdcnltal Area, and the Beach Access Comdor In addition to the standard<; conta111ed 111 Part 1, the gUldell11es conta1l1ed 10 thIS section Will ensure that . Redevelopment of the MIxed Use Corridors focuses on development that 1<; both vehICular and pede<;tnan onented PreservlOg the pedestnan envlconmcnt can be achIeved through mcasure~ such as shared use parklOg, parkmg/~ervlces areas located to the rear With pedest[lan connections to nelghbonng resldennal properties r- ~-.] ~- [n[E::. Frill J.J~':'clG-~P-:J'iL:!~" ~ I 11' Ib:JJ ~ l"lJ':'~ ~r-k':'~::"'.~-""~- ~~W' ""r-- ,- "'j"~ -j~''''j hll~-'-- ~l'" ~ t'=--t..~~ tt:I!ilEJ EEl ~ \~ - ~ ~O:ir.i:ii@ ~"'!; ~5e~~' r:>--"'E:::llIl::J1l'I'II'I'mTI" ~ ~ "'a-:~~7"~it! """'- ..~ ~"-"~1 -. 1:!;r::J~ . ~"-.E.~ ..~~2.J - .,....t ~ \.f"".... t.....,...... ~ ~ ~ i~ "'l W~~~t-rll' ~!rlJ~ ~"--~~ ,::-; '--C6l~C r-1T""i:'.~ t;(~~1 ~~ J c::::::JDl ~. ~I ~, ,: l (?7J , "L.:--al C<c'~'" ~~i _:.:r.;.{, \lii ,"'. 13-" cO;; .' ^ -- ~c\:1 '*'1 - - ~ @.E6l~ l__ EAST GATEWAY DISTRICT . ~!IIlo. CI. ;:;.{~u~ t;Iro~j"..lpUi C+iIt:l'o, f ob.l'a~~WI V-lio D.o4'ftt i" II~ j 1ft> Itw- ~ E)'tr'lo' ~tl']~v.""'A, ~t 'OI'>L(II(Il.;>"TY'\ (j) . The Low/Medium DenSity Residential Area Will retam the current ~cale and development pattern, and wdl con tam a vanety of housmg types and pnces, and the rehab1lltatlOfi of entmg stmctures Will be encouraged . The Medmm/High Density Residential Area to the southwest of Gulf-to-Bay I" developed wtth a harmcnlc ffilX of medIUm and hlgh del1'>lty legldent/al, and ImtltutlOnJI uses . Thl<;, Beach Access COJndor develops m a campus-style pattern, encouragmg the proVISIOn of landscap mg diong the ngh t 0 f way, gtvmg a <'Boulevard" feel to the area A. Site Design 1. Buuding Placement "1 he East Gateway [It<;tnct IS the fir~t district VISitors and re~ldents Will encounter when COlTllng mto Downtown from the east The locanon of butldlOgs on properties wdl make a big fir<;t unp reSSlon, whether on dle Gulf to Bay Gate\.\tay, the reSidential ateas, or travehng on the Beach Access Comdm rhe chart below ldellufie" <;tte de~lgn ch,llacteu<;t1cs ~peclfic to the four area<; 10 ca"r Gateway Area Front Side Rear Building Setback Setback Setback Frontag:e MIXed Use (fmm (f or 15' 60'Yo Corridors 10' max I)' 0110 * Low/Medium S'mm 10' 15' NA DenSity 10' max 23 Ir\/ v~ ......, " .1 City of Clearwater, Florida Downtown Design GUidelines PART II - DRAFT Residential Area MedIUm/High 5' nUll 5' 15' NA Density 10' max Residential Area Beach Access 10' mm 10' 15' 50% Corndor 20' max . SeparatIOn belwel'Jl bUlldmgs on adpcent lots shall be a mmunum of tf'n (lO) feet (See Part 1) B. Building Form 1. Mass/Scale The Beach Access Corridor areas can accommodate campm style developments with larger urban setbacks and the Widths of the bUlldll1gs can afford to be large without mtercuptJng the streetscape pattern Therefore, no maximum lot Sizes or bUtldmg wldth<; have been estabhshed for thiS area 2. Architecture a. Fa.;ade Design Porches The use of fDrchcs I" strongly encouC'dged 111 the MedIUm/High Density ResJdennal Area and Low/Medium DenSIty ReSidentIal Area Porches not only serve as the <'eyes on the <;trcet" but also serve as a tmnSltlon between the public Sidewalk and the pnvate reSidence or office Porches Will assist 111 preservmg the reSidential chamcter of the area, and Will also help mamtam a pedestnan scale , .- r {~~ ""'-"' - ""'r~-'~~ "\f11 '~ I ( w'; ~ J,l 'J,. --.~ ~, \ PUb~~ =c.;L~ L Som,.Pubhc Sp;)ce ,"':; .....~ . 1.,.:...." {_r' 1 -.., r <.... ",1 An unscreened Open-ill[ porch of "l1lUlal maten,il may extend mto the reqUired front yard setback up to eight (8) feet Roof proJe<..tlons (eaves) may extend beyond the eight (8), but not extend mto reqUIred setback more than ten (10) Wherever such an extenSIOn 1l1to the flOnt yard ;,etback has been approved, no other modification of ftOnt yard setback ~tandard;, shall be approved 24 ,.- --- ", , , '0. City of Clearwater, Florida Downtown Design GUidelines PART II - DRAFT C. Site Access and Circulation The MIXed Use and Beach Access Corridors receIves 11Igh volumes of ,lUtomoblle tlafflC Therefore, [united cUlb LUt<; :,hould be permitted along the front oflots for pedestnan safety By resrnctmg the number of curb cuts ,dong the MIXed Use and Beach Access Corndors, the trdffic flow Will ah.o be Improved J ,Iffilted parklOg should be allowed 111 the front of bUIld lOgS along the Beach Access Corndor It shall be limIted to the dnveway and one row of parklOg only, and an ucban wall or landscapmg <;,hall be provided along the front property ll11e to screen the vehicles from the nght-of-way \\!here the p,ubng 1<;, located III front of the bUlldl11g, the parkl11g area :>hould be de<;'lgned to aVOid the appearance of large masse<;, of p<lvement, and <;,hall be condutlve to pedestnan access and Clrculatton (<;ee CIrculation section) In the MedIUm/High Density ResIdentlal Area and Low/Medtum DenSIty ResIdentlal Area, garage door:, facmg streets shall not exceed ten (10) feet 10 width \Vhere fea:'ablc, gauge door" should face the ~lde or rcar In the Medmm/High DenSIty ReSIdential Area and Low/MedIUm Density ReSIdential Area, 111 order to make the hVlOg area of a house Vlsually more domlOant than It" parkmg faCilities, all galages or carports (whether attached to or detachcd from the pflnclpal structure) shall be <;et back from the front lot IlI1c a distance at lea"t equal to that of the pnnCtpal structure or requued front yard setback, wll1chever IS greater D. Miscellaneous If the ei\.lstmg ~Lhool ;,lte on Court Street ledevelops, the pOltlon of the property frontll1g Court Street should be compatible With the de<;,lred development pattern along the Beach Access Comdor 25 , , r , , t' f <f Return Completed Report to' Grants and EducatIOn SectIOn Bureau of Hlstonc PreservatIOn DIVISion of Hlsto ncal Resources 500 South Bronough Street Tallahassee, Flonda 32399-0250 Your Grants Manager IS' Mary Rowley (850) 245-6333 or Toll Free at (800) 847-7278 FAX: (850) 245-6437 EMAIL: mrowlevctUmail.dos.state.f1.us PROJECT PROGRESS & EXPENDITURE REPORT REPORT FOR THE 1st 2nd tfd) Final (PLEASE CtRtLE ONE) PROJECT PERIOD Reports are due every three months of your grant penod f~~~ Grant Number' F0216 Grantee Name City of Clearwater Project TItle Downtown Clearwater Desil!n Guidelines Project Type Survey and Plannioe Grant Award Amount $10,000.00 Grant Award Agreement Begmnmg Date Date of ImtlatIon of ProJect Work Scheduled Project CompletIOn Date 6. t IO.Zcr.oz- 17...0z.. - .0(;1 Proiect Contact Information is shown below. Please correct or update as needed. Project Contact: Ms. Cyndi Hardin Tarapani Address: 112 South Osceola Avenue Clearwater, FL 33756 Daytime Phone Number: FAX Number: (727) 562-4547 (727) 562-4576 Project Progress & Expenditun ,e{e~ort Page Four Expenditure Report 1. REPORTING PERIOD REVIEW: A. Cash expended thIS Period: $ 0 $ 0 $0 B. Donated ServicesIDonated Values claimed this Penod c. Total expenditures for this Period 2. GRANT SUMMARY: A. Total Cash expended to Date $ 0 $ () $ 0 B. Total Donated ServicesIDonated Values expended to date c. Total expenditures to date 3. Interest Except where exempted by Federal Statute, all sub grantees of a State shall remit mterest or other investment income which exceeds $250.00 per year earned on advances of Historic Preservation Fund grant funds. Checks must be made payable to: "National Park Service". 4. Certification: I certify that to the best of my knowledge the information reported herein is correct, that all goods and services inVOIced have been received, and tbat all outlays were made in accordance With grant conditions. SIgnature of Authonzed Person (Please SIgn III JIlk Ongmal SIgnatures Only Please) L /JJff -z&? , i , Project Progress & Expenditure .r{eport Page Five 5. Cash Outlay ATTACH ALL INVOICES, PROOFS OF PAYMENT, TIME SHEETS AND PAYROLL REGISTERS. TOTAL AMOUNT CLAIMED FOR CASH OUTLAY ~o- Attach additional pages for Cash Outlay as necessary , .... Project Progress & Expenditure Report Page Six 6. Donated Values A. Donated Materials and Travel List all donated matenals below The rmleage allowance IS $ 29/rmle Nk TOTAL AMOUNT CLAIMED FOR DONATED MA TERI ;\LSITRA VEL ~D Attach addItIOnal pages for Donated Materials and Transportation as necessary. Project Progress & Expenditurt- ..l.{eport Page Seven B. Donated ServIces List total donated hours provIded by each mdlVldual Hourly rates shall be Federal Mlmmum Wage, ($5.15 per hoar), unless the work performed IS that ill whIch the person performmg the service IS otheIWlse usually employed or possesses profeSSIOnal slaBs, and lor trammg and expenence III that field of professlOnal expertIse, III wInch case the rate shall be that normally paId for such services If the hourly rate lIsted is above Federal MlIlllllUIn Wage, attach a SIgned statement from the lIldlvldual hstmg hls/her quahficatlOns ATTACH DONA TED SERVICES TIME SHEETS. TOTAL AMOUNT CLAIMED FOR DONATED SERVICES ~C>- Attach additional pages for Donated Services as necessary. Project Progress & ExpendIture ,.",-eport Page Eight Progress Report For Project Progress Reports submitted for all reporting periods other than the final, please answer or provide information for all of the following items except those marked FINAL REPORT ONLY. For the final report, please respond to aU items. 1 Project Work Schedule for this reportin2" period: COftOp~W ).7(/;"'; "'~ CeM #<<,4./ --; ~ (..."1 ') v fk..,,} (, t. b,) 2 Summary of ProJect Work Completed P('~Gt"'lt.. eFQ I&. { ~sr.rJ r:;k2: l"t}"Cl"} CoI1d-r(.r[,.J .......1J.4 (pn}",1 h..J 7;"/l~ f CoAtplJJ: lor. Z~ oJ 3 Unusual or Slgruficant CondItIOns or Problems Encountered 4)J..hot7M( J:Ma- e.)<f~'/s.J .I~k",,;~ Cd"1UPk../ ~fP(o"'''-( Svo?~ C;)-y fUfltll1.;,.>;d-'1 4, LIstmg ofReqUlred Documents to be Submitted or Already SubmItted x Copy of selectlOTI process documentation (RFP, bId notIces, results of bIds, etc ) for professIOnal services such as consultants, etc Date SubmItted ~ Draft copy of contract(s) for profeSSIOnal and servIces for reVIew and approval Date SubmItted ~ Approved fully executed copy of contract(s) for professIOnal servIces Date SubmItted _ CopIes of Draft Products (plans, Reports, Brochures) for reVIew and approval Date SubmItted For product News Releases Date SubmItted _ Grantee Staff and/or Volunteers (attach lIst of names, pOSItIOns, and pay scales) Date SubmItted CONSULTING SERVICES AGREEMENT fTtI /\ 1 /J This AGREEMENT made thls:J day of UIJ/7Ajt" 2003, by and between the 7 City of Clearwater, Florida (City), a Florida municipal corporation, POBox 4748, Clearwater FilE FO'Z 16 FlOrida 33758-4748, and Land Design Innovations, Inc , (Consultant), a Florida corporation, 140 North Orlando Avenue, SUite 295, Winter Park, Florida 32789 WHEREAS, CIty desires to have Consultant provIde consulting servIces for preparation of Downtown Clearwater Design GUIdelines (the ProJect) described In ExhibIt A, and WHEREAS, Consultant agrees to provIde the consulting services described In ExhibIt A, under the terms and conditions of this Agreement, NOW THEREFORE, the City and Consultant do hereby Incorporate all terms and condItions In Exhibit "A" and mutually agree as follows 1. SCOPE OF PROJECT. Consultant agrees to provide planning services under the terms and conditions descnbed In ExhIbIt "A" 2. TIME OF PERFORMANCE. The work product described In Exhibit "A" shall be complete on or before September 30,2003 3. REPORTS. Consultant agrees to provide to City reports on the Project upon request by the CIty and upon completIon of the Project 4. COMPENSATION. The City will pay Consultant a sum not to exceed $ 30,000 , IncluSive of all reasonable and necessary direct expenses as described In the cost estimate attached as ExhIbIt "A" The City may, from time to time, reqUIre changes In the scope of the project of Consultant to be performed hereunder Such changes, Including any Increase or decrease In the amount of Consultant's compensatlon and changes In the terms of thIs Agreement which are mutually agreed upon by and between City and Consultant shall be effectIve when Incorporated In Written amendment to thIs Agreement 5. METHOD OF PAYMENT. Consultant shall bill City, and CIty agrees to pay after approval of the City Project Manager under the terms of the Flonda Prompt Payment Act F S 218 70 9. INTERESTS OF PARTIES. Consultant covenants that Its officers, employees and shareholders have no Interest and shall not acqUIre any Interest, dIrect or IndIrect, which would conflIct In any manner or degree With the performance of services reqUIred to be performed under this Agreement 10. INDEMNIFICATION AND INSURANCE. Consultant agrees to protect, defend, Indemnify and hold the City and Its officers, employees and agents free and harmless from and against any and all/asses, penaltIes, damages, settlements, costs, charges, profeSSional fees or other expenses or liabIlities of every kind and character anslng out of or due to any negligent act or omission of Consultant or ItS employees In connection with or anslng directly or Indirectly out of this Agreement and/or the performance hereof. Without limIting ItS liabIlity under thIs Agreement, Consultant shall procure and maintain during the hfe of this Agreement profeSSional liability Insurance This prOVISion shall survive the termination of this Agreement 11. PROPRIETARY MATERIALS; ACCESS TO RECORDS; RIGHTS TO DATA AND COPYRIGHT. Upon termination of thIs Agreement, Consultant shall transfer, assign and make available to City or ItS representatives all property and matenals In Consultant's posseSSion belonging to or paid by the CIty. The City, the Department of State, DIvISIon of Hlstoncal Resources, or any of theIr duly authorized representatIves shall have access to any books, documents, papers, and records of Contractor whIch are dIrectly pertinent to the Agreement, for the purpose of making audit, examination, excerpts, and transcriptIon Consultant shall maintain all required records for five years follOWing the later of final payment by City or closure of all pending matters When publicatIons, films, or SImIlar matenals are developed, dIrectly or Indirectly, from the ProJect, any COPYright resulting therefrom shall be held by the Flonda Department of State, DIVISIon of HIstOrical Resources Consultant may arrange for COPYright of such matenals only after approval from the Department Any copynght arranged for by Consultant shall Include acknowledgement of grant assIstance As a condition of grant aSSistance, CIty has agreed to and has awarded to the Department and, If applicable, to the 3 KECEIVED ExhIbIt A Art'( f'.) IUlJ~ Scope of ServIces PLANNlNG DEPARTMEN1 City of Clearwater CITY OF CLEARWATER Design Guidelines for Downtown Character Distncts The Planrung Department of the City of Clearwater IS seektng urban desIgn and land planrung se!Vlces to prepare desIgn gwdehnes for development reView of projects located Wltlun the SlX (6) character DIStnctS of downtown Clearwater. The desIgn gutdehnes will proVide for a h1gh standard of desIgn to promote a urufied, cohesIve appearance Wltlun each dtstnct and to promote development of the area consIstent WIth the CIty'S Character DIstncts and Street ClassIfication Plan for the downtown The 11ltent of the deSIgn standards will be to mailltalIl and enhance the pOSItive charactensttcs of the eXlsttng development Wltlun the downtown, as well as preventing further nnpacts of development that are not reflecttve of the trad1tlonal development patterns or are mcompattble Wlth eXlsttng development Descripnon of Tasks 1.0 Pre-Contract Meeting LDI will meet Wlth CIty staff to dIscuss the scope of thts proJect and clearly define the tasks to be accomphshed under tlus contract 2.0 Kack-Off Meeting A meetLng will be held between LDI and CIty staff to chscuss the major problems and opportunittes Wltlun the DIStnctS, and to learn what the common Issues and hmttatlons are dealt With on a dally baSIS ill development reView that have prevented the CIty from gau:ung quahty deSIgn final products from development projects 3.0 Site VIsits/Data Collection Through a senes of SIte VISItS and on-stte meettngs Wlth staff, LDI will evaluate the current development patterns of the Dlstncts 31 LDI will gather mfonnatton WIth respect to the eXlsttng development patterns and will document these patterns through photographs 3 2 BUlldmg hnes, setbacks, fenestratlon, Wllldow glaz1I1g, color schemes, ardlltectural styles, and other Issues related to appearance of each l11d1Vldual DlStnct will be documented 33 Alleys, parktng, cross access, and other veh1cular and pcdestnan cltculatlon Issues will be analyzed 3 4 The types of slgnage currently present will be analyzed City ofCleonvater Downtown Design GlIlde1wes Page t of!) 4/24/2003 4.0 Data Gathering 41 LDI will obtain copIes of recent studIes related to the downtown redevelopment and streetscape rmprovements for consistency with the deSign gwdelInes 42 If aVallable, LDI will gather basemaps from the City Idenufymg the location of eX1~ting developed and vacant properties In the project area, as well as the eXISting patterns of development 43 LDI will gather from the CIty and evaluate the extent of rustonc structures and concentrations throughout the dIstrIcts 44 LDI will go through hbranes of photos, take new photographs and gather photos from around the nauon that best depIct the ct.rcumstances In Clearwater and potentIal opportunities for rmprovement 5.0 Define Predommant Styles 51 Seruor staff at LDI, expeneoced m both urban deSign and arclutecture, will defme the urban desIgn charactenstlcs of each d1srnct based upon the sIte VlSItS, comments from staff and photo Interpretations Htstonc arcrutectural styles and concentratlons will be Identlfied, no actual rustonc structure surveys or detaded hIstone preservatlon analysts will be conducted for thIs scope The product for thIs task will be eIther a wntten analyslS of each dIsrnct, a map of each chsrnct that tdentlfies key areas, or a combInatlon of both wntten and mappmg analysIs 6.0 Photos/Graphics 61 LDI graphtc personnel will download and orgaruze photographs taken 111 the field, as well as attend meetings, and find 101ages from other sources that can be used to educate property owners and developers 62 Our team of graphIc deSigners will also create unages that depict the 1l1tent of wntten codes to illustrate the proposed deSIgn gwdehnes. 7.0 Workshop #1 71 Tbe LDl staff of urban deSIgners and grapmc artlsts WIll coordmate to develop a PowcrPo111t presentatlon to educate the pubhc regardmg good deSign pnnclpals 72 The presentatlon will be taIlored to the specIal charactenstlcs wltlun each of the SIX (6) character Dtsrncts 7 3 One (1) c.hg1tal copy of the PowcrPo111t prescntaoon will be sent to City staff ill order that CIty staff may provIde addtuonal copIes of the presentaoon for the workshop LDI will also proVlde twelve (12) black and wlute coples (two per illstrtct) of the presentation for use durIng breakout sessIOns 74 LDI will prepare sl6m-ill sheets for the meeting 7 5 CIty staff will proVlde nametags 76 CIty staff will arrange the mecang room and InVlte the attendees to the workshop City ofClPOrw<1ler Downtown Dmgn GUldelmes Page 2 of 5 4/24/2003 7 7 CIty staff will advemsc for the pubhc workshops 78 The CIty staff will prepare the aenals and any other presentauon boards that are oeeded to Identify the rhstncts 7 9 LDI will facilitate the publ1c workshop and breakout sessions CIty staff will assIst with the facilitation 8 0 Written Design Guidelines 81 LDI will prepare one (1) wntten desIgU gwdehne draft report Wlth standards for bwldmgs, SIte layout, parking, access, and sIgnage standards for the proJect area The consultant will provtde one copy-ready hardcopy of the dxaft to the Clty and one rhgttal verSIon 82 The DeSign GUldehnes will meet the Secretary of the Intenor Standards desIgn gwdebnes, and the Flonda Bureau of H1stonc Preservauon standards 83 The desIgn gmdehnes will be broken IOto sections based upon the SlX (6) character DlStncts, IOcluchng the Old Bay, Downtown Core, South Gateway, Town Lake ReSIdential, East Gateway, and Town Lake Business Park Dlstncts Each section will Include those standards that are apphcable to the 1nrhvtdual Dlstnct, as well standards that are apphcable to all DIstricts 84 The deSIgn gmdehnes will be Integrated mto the CIty of Clearwater's Redevelopment Plan 8 5 Subsequent to the Chent's revtew of the draft copy of the deSIgn gmdehnes and lOput provtded dunng the pubhc meetlngs, LDI will prepare one (1) final verSlOn of the destgtl standards lncorporatlng the Chent's comments The consultant will prOVide one copy-ready hardcopy of the final report to the City and one rhg1tal verSlOn 9.0 Workshop #2 9.1 LDI will facilitate a follow-up workshop to lughhght the key gwdehnes m the proposed report for each character DlstnCt. CIty staff will asstst wlth the facilitation LDI will prepare one (1) oogmal dlgttal copy of the draft and agendas The rhgttal copIes will be sent to CIty staff 10 order that CIty Staff may proVIde copIes for the meeting LDI will proVIde SIX (6) copIes of the draft (1 per d1stnct) for use dunng the breakout seSSIons 9 2 LDI will prepare an agenda and 'iIgn-1O sheets for the meeting 9 3 CIty staff will provtde nametags 9 4 CIty staff will arrange the meeting room and lOVlte the attendees to the workshop 9 5 CIty staff will advertise for the publIc workshop 96 The CIty staff will prepare the aenals and any other presentation boards that are needed to Identify the DlStncts City aJC/ea!lJJat~r Downtown Dmgn Glf/dr/me! Page 3 of 5 4/24/2003 10.0 Public Heanngs 101 LDI wtll be ava.1lable to answer questions about the des1gn gwdehne report duong one (1) Local Planrung Agency and one (1) CIty COtnmlSS10n heaong for adoption 102 If the C1ty requn:es attendance at any addtttonal meetings beyond those descnbed In 101 above, LDI will be compemated on an hourly ba~ls for meeting tune and travel costs assoc1ated Wlth the adcl1tional project needs, based upon the attached hourly rate schedule 11.0 Compensation and Dehverables The followmg 1tems shall be conSIdered the project dehverables, and tn exchange for the servIces descnbed above herem, the Consultant shall recetve a lump sum fee of $30,000 for those dehverables, to be pald m three equal Installments based upon the followmg 111 Data Collection, Defirution of Predomrnant Styles and Pubhc Workshop #1 - $10,000 11 2 Pubhc Workshop #2 - $10,000 11 3 Fillal Document - $10,000 All reports, drawtngs, photographs, and plans for tlus project shall be prepared ut1.hZIng etther Microsoft Word, Excel or Pubhsher, and ArcV1ew An electronlc copy of all final dehverables will be proVlded to the City upon completton of the proJect The consultant will be responsIble for clrrect expenses Incurred by the consultant tn preparation of the project These expenses Include nuleage, lodgmg, telephone charges, tn-house matenal costs, as well as the costs assocIated Wlth the photocopymg, as defined above The City wtI1 not pay rermbursable expenses to the Chent The Clty will assist Wlth reprograpluc, photocopy, and presentation matenab ill addttlon to that defined ill tills scope CIty ujC/earwolff DVJJJn/01vlI Design G,nde/mn Page 4 of 5 4/24/2003 Standard Rate $120 $85 $75 $75 $65 $55 $45 $85 $75 $55 $75 $65 $55 $105 eer $97 $73 $67 $120 $85 $85 $75 $55 $75 $45 $75 $55 $55 $55 $45 $45 Crty ojClearwoler DOl/ll1tol/ln Dmgn GlI1delllleI Page 5 of 5 4/24/2003 REC=:iVED Exhibit B An< t::: v iUU3 . PLANNING DEPARTMENT CIty of ClearwaterCITY OF CLEARWATER PLANNING DEPARTMENT RFQ 14-03 REQUEST FOR QUALIFICATIONS FOR DOWNTOWN CLEARWATER DESIGN GUIDELINES ; Clearwater o CITY OF CLEARWATER REQUEST FOR QUALIFICATIONS FOR DOWNTOWN CLEARWATER DESIGN GUIDELINES The City of Clearwater announces that It IS requestmg responses from quahfied professlOnals for the folloWIng Downtown Design GUldehne services associated With the update of the Downtown Redevelopment Plan Including the "Gateway" area. The general boundanes of thiS area are Highland Avenue on the east, Clearwater Bay on the west, Drew Street on the north, except for the area contained In the Northwest Penphery Plan area, and Court Street on the south, but including the area contaIned in the Southwest Penphery Plan (see attached map). Qualified firms will prepare Architectural Design Guidehnes for the City of Clearwater's Downtown Redevelopment Area, utIlizing the Flonda Department of State DivislOn of Histoncal Resources Model GUldel1nes for Design ReVIew and the SecretaIy of Intenor Standards for RehabihtatIon GUldehnes shall prOVide cntena for histone renovation, new construction, budding additions, fayade alteratIons, and signage for the Downtown area. The Design Guidehnes will prOVide for appropnate renovation of buildings In the historic downtown, as well as for new construction and redevelopment In the surrounding areas. The GUldehnes should also be related to and support the character districts estabhshed in the updated Downtown Redevelopment Plan. Grant funds are being used for this project and a draft must be submitted to the State of Flonda for review and approval 45 days prior to the end of the grant penod of June 30, 2003 and the final product must be submitted to the State by July 30, 2003 The firm(s) selected for these assignments will be expected to sign a contract With the City of Clearwater. The City reserves the right to select speCific companies submitting as part of a team submittal. Quahfied responses WIll be reViewed and ranked by the City'S ReView Committee. Preference at the dlscrebon of the Review Committee may be given to respondents With natIOnal and/or FlOrIda design expenence SpeCific emphasis will be placed on firms with proven mnovauve and state of the art experience In developing deSign guidelines for historic areas With substantial 2 C \Documents and Settmgs\LDI\LocaJ Settmgs\Temporary Internet Ftles\OLK62\Exhtblt B - Downtown DeSIgn GUldebnes RFQ doc areas for mfill and redevelopment. Oral presentatIons wIll be requested of short-bsted potentIal selectees at the dIscretIon of the ReVIew Committee Qualified firms are InvIted to notIfy the CIty of Cleaxwater of theIr Interest In beIng selected by submIttIng ten (10) copies of the InformatIon required In the SubmIttals section and shOWIng the quahfications of your firm to address the below by the requIred date. AddItIonal response forms and non-technical informatIOn may be obtained from George McKibben, City Purchasing Manager, (727) 562-4634. This Request for QualIficatIons IS available on-line at: wvrw.cleaxwater-fl com Select "PurchaSIng"; "Invitations for BId"; then "RFQ 14-03" MAIL OR DELIVER COMPLETED RESPONSES TO: George McKIbben CIty PurchasIng Manager MunIcIpal Services BuddIng 100 South Myrtle Avenue (3rd floor) Clearwater, FL 33756 - 5520 Maihng address' PO. Box 4748 Cleaxwater, FL 33758-4748 All proposals must be received not later than 4:00 p.m. local time Friday, February 14, 2003. The City assumes no responsibIlIty for responses received after the stated time and date, or at any office or location other than that speCIfied herem, whether due to mad delays, couner mistake, mishandlIng or any other reason Late responses will be held unopened and not considered for award OPENNESS OF PROCUREMENT PROCESS Wntten response, other submISSIOns, correspondence, and all records made thereof, as well as negotIatIons conducted pursuant to thIS request, shall be handled In comphance Wlth Chapters 119 and 286, Florida Statutes The CIty gives no assurance as to the confidenbahty of any portIon of the qualIficatIons once submItted. RETENTION AND DISPOSAL OF RESPONSE The Crty reserves the right to retain all submitted responses for offiCIal record purposes. The CIty also reserves the nght to dIspose of any or all copIes of responses In whatever manner It deems appropriate No copIes of responses Wlll be returned to the firm. 3 C \Documents and Setbngs\LDI\Local Settmgs\Temporary Internet Flles\OLK62\Exhlblt B - Downtown DeSIgn GUldelmc., RFQ doc ERRORS AND OMISSIONS Once a response IS presented, the CIty shall not ,accept any requests by any firm to correct errors or omissions in any calculabons submitted RESERVED RIGHT The City reserves the right to accept or reject any and/or all submissions/proposals, to W81ve lrregularibes and technlcallbes, and to request resubmlssion. Any sole response receIved the first submlsslOn date mayor may not be rejected by the CIty dependmg on aVallable compebtion and hmely needs of the CIty. The City shall be the sole Judge of the submIssion/proposal and the resulting negohated agreement that IS In Its best mterest and Its decislOn shall be fmal. Also, the CIty reserves the right to make such investlgahon, as it deems necessary to determme the ability of any responder to perform the work or servIce requested The responder shall proVIde InformatIon the CIty deems necessary to make this determmation. CONFLICT OF INTEREST Any prospectIve firm should make an affirmative statement In Its proposals to the effect that, to its knowledge, its retentIon would not result m a conflIct of Interest with any party. AlternatIvely, should any potentIal conflIct eXist, the prospectIve firm should specify the party with whIch there mIght be a conflIct, the nature of the potential conflIct, and the means proposed to resolve such conflict RIGHT TO PROTEST Any actual or prospective responder who IS aggneved In connectIon WIth the solicitabon or award of a contract may seek resolution of its complalnts by contacbng the Purchasing Manager NO COLLUSION By offenng a SubIIl1SSlOn to the RFQ, the responder certifies, and in the case of a JOlnt submlssion/ proposal each party thereto certlfies as to Its own organIzation, that in connection With the submisslOn/ proposal a. No attempt has been made or wIll be made by the responder to Induce any other person or firm to submIt or not to submIt a submIsslOn/ proposal for the purpose of restncting compehtlOn; and 4 C \Documents and Settmgs\LDI\Local Settmgs\Temporary Intcmet FIles\OLK62\Exhlblt 8 - Downto\VI1 Design Gmdelmes RFQ doc b The only person(s) or pnnclpal(s) Interested In thiS submission/proposal are named therem and that no person other than those therein mentioned has/have any Interest In thiS submisslOn/proposal or In the agreement to be entered Into; and c No person or agency has been employed or retamed to sohclt or secure thiS agreement upon an agreement or understandmg for a commlSSlOn, percentage, brokerage, or contIngent fee, exceptIng bona fide employees or establIshed commercial agencies mamtained by the purchaser for the purpose of doing business PROFESSIONAL SERVICES/CONSULTANTS' COMPETITIVE NEGOTIATION ACT ICCNA1. FLORIDA STATUTE 287.055 ProfeSSIOnal services requested in this RFQ are Wlthin the scope of the practice of architecture, landscape architecture, professlOnal engineenng, or regtstered land surveymg, as defined by the laws of the State of Flonda. Provisions of F.S. 287.055 apply APPROPRIATIONS CLAUSE The City, an entity of government, IS subject to the appropnatIon of funds by ItS legtslative body In an amount suffiCient to allow conb.nuatIon of ItS performance in accordance Wlth the terms and condlb.ons of thiS contract for each and every fiscal year following the fiscal year m which thiS contract is executed and entered Into and for which thiS contract shall remam in effect. The City shall, upon receipt of notice that suffiCient funds are not aVallable to continue its full and fmthful performance of thiS contract, prOVide wntten notice to the Contractor of such event and effecb.ve thirty (30) days after giving such nob.ce or upon the expiratIon of the penod of time for WhICh funds were appropnated, whichever occurs first, be thereafter released at all further obligab.ons In any way related to the contract. SUBMITTALS: Interested firms should state their Interest In thiS project by submitting eight caples of the follOWing' . Letter of Interest and understanding on Firm stabonery, . DescnptlOn of Firm to Include only the follOWing ./ Legal name, years In business, officers, staff Size, and staff breakdown by classification; 5 C \Documents and Settmgs \LDI \ Local Settmgs \ Temporary Internet Flies \ OLK62 \ Exhl blt B - Downtown DeSign GUldelmes RFQ doc ../ LIst of all similar projects or work completed within the last ten years, with dates of completIOn, size of proJects, project cost, name of lead staff person, addresses, chent contact persons, and telephone numbers; ../ Names and titles of the project team, ../ Resumes of all persons who will be workmg on thIS proJect, Including consultants and Interior desIgn staff; ../ Table of organizatIon proposed by the Firm for thiS project, ../ Selected examples from at least three dIfferent design gtudehnes where the firm has been the pnncIpal author; ../ Statements of professional and general liabIlity insurance, as required by the City, ./ Firm brochures and business cards of persons to be assigned to thiS proJect, ./ List of legal actIOns brought against the firm Within the last ten years. MULTIPLE FIRM TEAMS: Multiple firm or JOInt venture teams must clearly Identify the roles and responsibilItIes of the proposed partIcipants. FEES: ApprOXImately $20,000 has been earmarked for these services. SELECTION PROCESS: The City Project Review Comrruttee WIll review the RFQ submittals and select three to five firms for Interviews Those firms not asked to respond to the RFQ Will also be notIfied The selected firms wIll be shorthsted and given advance notIce to prepare for a public Interview, to be held In Clearwater The Interviews wIll be conducted over a one- or two-day schedule A deCISIOn follOWing the Interviews Will be made Within five workIng days of the last Interview. The selection will be based on the most quahfied firm WIth the most relevant expenence, the qualIty of guIdelInes completed, their ease of adminIstratIOn and the abilIty to convey deSign issues to the publIc CONDITIONS: The City reserves the nght to accept and/or reject any or all proposals, to Walve any irregulanty, variance, or mformal1ty whether technical or substantIal 10 nature, and to negotiate WIth all qualified Firms In keeping with the best 6 C \Documents and Settmgs\LDI\Local Setbngs\Temporary Internet FlIes \OLK62 \Exhlblt B - Downtown DeSign GwdeImes RFQ doc mterests of the Crty. An award resultmg from thIS request shall be awarded to the FIrm whose proposal IS determIned to be most advantageous to the CIty of Clearwater Items whIch the SelectIOn and Technical CommIttee will consider and weIgh during the selecTIon process are' aVailabIlity of the firm, successful expenence creating design guIdehnes utIlizIng the Secretary of Interior Standards for Rehabilitabon, successful expenence In preparIng gUIdehnes for downtown mfill development, completeness of response to the RFQ, and qualIfications of key personnel to be assIgned to projects INSURANCE REQUIREMENTS: See ExhIbit "A" attached. DISTRIBUTION: ThIS RFQ IS beIng mailed to FIrms that have contacted the CIty and those that are beheved to have the expenence needed for thIS prOject The project is also bemg advertised per CIty of Clearwater purchasing polIcIes. PROJECT SCHEDULE a Release date of RFQ January 23,2003 b Due date of RFQ February 14, 2003 c. Oral PresentatIons February 27,2003 d Selection CommIttee DeCISIOn March 7, 2003 GENERAL TERMS AND CONDITIONS: 1 All responses become property of the CIty of CleaIwater. 2. The City will not reimburse the respondent for any costs assOCIated WIth the preparation, submittal, or presentation of theIr responses to thIS request. 3 The respondent acknowledges that all mformatIon cont3.1ned WIthIn ItS response IS part of the publIc domain as defined by State of Flonda SunshIne and Public Record Laws. The City gIves no assurance as to confidentialIty of any portIOn of any proposal once submItted 7 C \Documents and Settmgs\LDI\Local Setungs\Temporary Internet FIles\OLK62\Exlublt B - Downtown DeSign Gmdelmes RFQ doc 4 The awards made pursuant to thIS Call for ProfeSSIOnal ServIces are subject to the provIsions of Chapter 112, Part III, Florida Statutes. All respondents must dIsclose WIth theIr responses the name of an officer, dIrector, owner, or agent who is also an employee of the City of Clearwater. 5 Respondents, their agents, and assocIates shall refraIn from contachng or solIciting any CIty officials regarding thIS Call for ProfeSSIOnal ServIces dunng the selection process Fallure to comply WIth thIS prOVISIOn may result In dIsqualification of the respondent, at the option of the CIty Only George McKIbben may be contacted. 6 There shall be no dlscnmlnatIon as to race, sex, color, creed, handicaps, or national ongln In the operations conducted under thIS engagement 7. Due care and dIligence has been exercIsed in the preparation of thIS Call for Professional Services, and all Information contaIned herem IS belIeved to be substantially correct However, the responsibIlIty for determinIng the full extent of the services rests solely WIth those makIng responses. NeIther the CIty nor Its representatives shall be responsIble for any error or omission 10 this response, nor for the failure on the part of the respondents to determine the full extent of the exposures. 8 Preference will be gIven to those responses in full or substantIally full complIance WIth the requested mformation m this document. 9 Each respondent IS responsible for full and complete comphance WIth all laws, rules, and regulations IncludIng those of the Federal Government, the State of Flonda, and the CIty of Clearwater. Fallure or InabIlity on the part of the respondent to have complete knowledge and intent to comply WIth such laws, rules, and regulatIOns shall not relieve any respondent from its oblIgatIOn to honor ItS response and to perform completely In accordance WIth ItS response. 10. Any InterpretatIOn, clarIfication, correctIOn, or change to the Call for ProfeSSIOnal ServIces wIll be made by wntten addendum Issued by the CIty'S Purchasing Manager Any oral or other type of comrnunIcahon concernIng the Call for Professional Services shall not be bIndIng unless Issued by the City 10 the form of an addendum. 8 C \Documents and Settmgs\LDI\Local Settmgs\Temporary Intemet Flles\OLK62\Exlublt B - Downtown DeSign Gmdelmes RFQ doc 11 Responses must be sIgned by an IndivIdual of the respondent's organIZatIOn legally au thonzed to commit the respondent's organIzatIOn to the performance of the servIces contemplated by thIs Call for Professional ServIces 12. The successful respondent shall be reqUIred to submIt proof of licenses, certIfications, and proofs of Insurance as required by the Crty 13. The successful respondent shall not be allowed to substItute project team members named In this response without the WrItten perrrussion of the City. 14. The designer IS responsible for all costs associated WIth any non- dIscretionary changes. A bond for this purpose may be required Documents cIted In this document but not attached are available upon request. "This project has been financed In part WIth hIstoric preservatIon grant assistance provIded by the NatIOnal Park ServIce, D.S Department of Interior, administered through the Bureau of Histonc PreservatIOn, DiVISIOn of HIStOriCal Resources, Florida Department of State, assisted by the Historic Preservation AdVISOry Council However, the contents and opinions do not necessanly reflect the views and opInIOns of the Department of the Intenor or the FlOrIda Department of State, nor does the menbon of trade names or commercIal products constitute endorsement or recommendabon by the Department of the Interior or the Flonda Department of State ThIS program receIves Federal finanCIal assistance for identlficabon and protection of hIstone propertIes. Under Title VI of the CIvIl RIghts Act of 1964, Section 504 of the RehabIlItatIOn Act of 1973, and the Age DiscnminatIOn Act of 1975, as amended, the U.S Department of the InterIor prohIbIts dISCrImInatIOn on the baSIS of race, color, national ongin, dlsabdrty, or age In ItS federally aSSIsted programs If you believe that you have been dlscnminated agaInst In any program, actIVIty, or facilIty as descnbed above, or if you desire further mformatIOn, please write to: Office of Equal OpportunIty, NatIonal Park ServIce, 1849 C Street, NW. WashIngton, DC 20240" 9 C \Documents and Settmgs\LDI\Local Settmgs\Temporary Internet Flles\ OLK62 \Exhlblt B - Downtown DeSign GUldehnes RFQ doc V~/1V/'VU~ ~v ~~ r^~ ~v,v~pv~v, ACORD ,. CERTIFIC'~ OF LIABILITY INSURAtl'ei 1 t tI:f E (MMID1;IIVfV'l'J 4Imlz003 THIS CERTlFlCATe 18 ISS\!IED M A MATTER OP INFORMATION ONLY AND col'lFERS NO R1GHTS UPON "THE CERTlflCATE HOLDER. TH.lS CER11FlCATE DOES Nol1 AMENITI, )OCt'END OR ALTER THE COVERAGE "FORDEO BY'lKE Poo.lCIES BELOW. I jl INSURERS AFFOI'DlNG COV~GE I N,SURER k. Zu rfr;h lnsvranc:e Cori'llllllv I II<JllIJRER II. AMClClatad Indu!5trl8llllnsurance Comollnv INSURER C' CNA .. I " lN9UR5R tl NAIC# ItltCtlUCl!R .Alexander InG\lranee Agency 202 lookoUt Place, Suite 101 Maitland, FI. 32151 (407\ 82904825 INSUIlE!l land OAign InnoVltlonl, IJtc 1.40 North Ol1ando Avenue Suite 2.95 W'lIIter M FL 32719 coVERAGES . T!-Io: poucr.iS OF j~ce USTED BElOW HAve BEeN ISSUED TO Tl'E lNSUREO I'W-AED ABOVE FOR 'fHIO ~c;v PERlOO INO ~~tl, N:1!Wnl4$TANOING flJI(f RSQUlJW<IENT, fiRM OR CONDITION OF AAY cONTRACT OR oTl'le~ DOCUMENT WI1l4 RESP!CT TO WHICH THIS CERTIF ~!'.ze MA( ee ISSUED OR MAY PI!RTA/N, 'ffiE II'lSUfW<CE AFFOAOiO BV THE POuetes Cm;cRlBlW HEREIN IS SUBJECT TO ALl. n\& TERl.1S, ~ION$ ~"4U COI'<<I)1T\ONS OF SUCH PO~ES. AGGREGATE UMliS SMOWN MAV HAVE BEeN REDUOeD f1'( PAID CLAIMS ~ POUCN' NVMJER f' ElF1=EQ'TlW I'OUCV E>>'lRAnoN I UMr :lII gNI!IlAl-UIIDII.fI"t' ~Il:RENC~ I! 1.1100.000 A X COMMliRCIAL GENEAAll.1A8lt1T't' PAS 039702117 1lDlO3 1/29104 ~ TO RMl!:~ I n 1.000,000 r-- CJ C\..AIMS ll.Wle [!] OCCUR I WID ElO' IArIv .- J....... f 10.000 _ 1 1Io AD\/' ~ ,1,000000 _ I GEl'lERAl..AGGREnlTll ~ 2.000000 ~AG(;;~~LlMrrAP~pa I 1>Ri'l000000.COMP~PMlt:l .,2.000000 I" I POLlCY I II:'M; r-j LOC ~otoI08ILE I.1ABlLtI'Y I--NNAUTO I-- ALLOWNtt)A\JTOS ~ SCHfllULED AVr08 ..!- HIII.'ED AlJTlJS ..!.- NON-OWtEtl MI'l'OS A PAS 03970.17 1129/03 1f29104 : COUIllNEtl .&1nG1.1! MIT (ElIlIIUlllll'll) ! 1,000.000 A nARAGe LIUIIJl'Y I1AJNAlJ'T'tI EXQIGSIlJ'IIlRELLA UASlILITY [~TOCQ,IR 0 CLAIMS MAOIi h CEOUCTlBLE 1;1 RMN11QN S 0 WORKER! OOlllPeNSAl'IOM N4U B ~ LlAllIUTY ANY PFlOI'R1ETOfWAIml~UTM! OF FlCERlMEMBEK 6XClUCEUI I [.Y!'~,~~ under eTHER Prcfesslollal Uablllty DOPlL Y IWURV I (1'81 ponclIlJ 100l1 y IHJIJRV , (P~ 11<<:1&1\1) PROl'ER'l'V 1:WoW;:~ , 0'<< acdlhnl) ,I .lJ.ITO ONt y _ I'A AI: t: IDENT I l!AACC " ~. " " , OTHER ntAN AuTO ONLY PAS 039702817 1129103 1129104 " EI'<CH '-~~'T& I 1.000 000 11 000 000 I . S c MeA 254028451 7/28102 1f28103 " we &"T A ru. 0J.1t I E L. EACM ACCmeh s 1.000.000 ELI'dU'"llJ: -8~OVS: r,1.ODD.OOD 'I I, E.L clSEASE !'Olley LlMlT I, 1.000 000 Ei1~h Oceuntll~ $f ,oW,DDO General Aggre~ $1,000,000 20023D531 5121D2 512103 IlIiStlRlP'nClN OF ONMAT10NS I LOCATIONS fVBClCUSf EXCLUSIons AmlEO BY ENDON\8lliNT 1GPtCW. PRCW1SIONS I CERTIFICA"fIE HOLDER The City of Clearwater ATTN' CIty elm P.o. Box4741l Clearwate1', FL 331584748 CANCE~TION , I SHOlJLO Am OF nle,uCVE DESC'lUIeo p(lUCll<9 lIE~alED Op.10A.li TH1!!~T10N o.a\"li. THEREOI'. THE ISS\II)lQ 1)lPJ;R!!R WILL IDlDEAVO~ TO MAlL .1L.. DAYS 'MUT1'EN NOTlC! TO'rK1i CElmACAU "cure" tVJI,ED TO THE liFT. uUT ""lLURE TO gO SO GIW.L lW'OS2 lID OlIUQAilCJl OR LIABlI!rrY OF AIl'f KIND N THE !M,<.URER. ITa AG"EHT$ OR IlS'IIESEHT ATl\fEI. , ./WTMOR/Z'El) "EPIU!.5EKTATIVE~ \ ~ AfORD I <EK> IIJ ACORD" (2001f08) RPO~TION 1988 " Return Completed Report to: Grants and EducatIOn Section Bureau of Historic Preservation DI VISIOn of Historical Resources 500 South Bronough Street Tallahassee, Florida 32399-0250 Your Grants Manager IS: Marv Rowlev (850) 245-6333 or Toll Free at (800) 847-7278 FAX: (850) 245-6437 EMAIL: mrowlev@mail.dos.state.fl.us PROJECT PROGRESS & EXPENDITURE REPORT REPORT FOR THE 1st ~ 3rd Final PROJECT PERlOD (PL~IRCLE ONE) Reports are doe every tlrree mooths of yoar grant ~ i l E Grant Number F0216 Grantee Name City of Clearwater Project TItle Downtown Clearwater Desil!n Guidelines Project Type Survey and Planninl! Grant Award Amount $10,000.00 Grant A ward Agreement Begmnmg Date 10 - :z.. q - <() 7- Date ofImtIatIon of ProJect Work tl~ .}l.Cf) 2,- Scheduled Project CompletIOn Date ~U()e.. l Jun~ 30,2003 Proiect Contact Information is shown below. Please correct or update as needed. Project Contact: Ms. Cyndi Hardm Tarapani Address: 112 South Osceola Avenue Clearwater, FL 33756 Daytime Phone Number: FAX Number: (727) 562-4547 (727) 562-4576 Project Progress & Expenditure Report Page Four Expenditure Report 1. REPORTING PERIOD REVIEW: A. Cash expended this Period: $ o () o B. Donated ServiceslDonated Values claimed this Period $ c. Total expenditures for this Period $ 2. GRANT SUMMARY: .. f 1"'- r~.-q $ 0 $ 0 $[) A. Total Cash expended to Date B. Total Donated ServiceslDonated Values expended to date c. Total expenditnres to date c ~~: ~ ~~ ~ J 3. Interest Except where exempted by Federal Statute, all sub grantees of a State shall remit interest or other investment income which exceeds $250.00 per year earned on advances of Historic PreservatIOn Fund grant funds. Checks must be made payable to: "National Park Service". 4. Certification: I certify that to the best of my knowledge the information reported herein IS correct, that all goods and services invoiced have been received, and that all outlays were made lD accordance with grant conditions. Sl~' (please SIgn III mk Ongmal SIgnatures Only Please) -g tI maPtJh ecYJ3 Date Project Progress & Expenditure Report Page Five 5. Cash Outlay ATTACH ALL INVOICES, PROOFS OF PAYMENT, TIME SHEETS AND PAYROLL REGISTERS. * TOTAL AMOUNT CLAIMED FOR CASH OUTLAY 0 Attach additional pages for Cash Outlay as neces~ary Project Progress & ExpendIture Report Page SIX 6. Donated Values A. Donated Materials and Travel Ltst all donated matenals below The rmleage allowance IS $ 29hmle I\f TOTAL AMOUNT CLAIMED FOR DONATED MATERIALS/TRAVEL ~() Attach additIonal pages for Donated Matenals and Transportation as neces!.ary. Project Progress & Expenditure Report Page Seven B. Donated Services List lotal donated hours provided by each mdlVldual Hourly rates shall be Federal MInimum Wage, ($5 15 per hour), unless the work performed IS that m WhIch the person perfonnmg the servIce IS otheIWlse usually employed or possesses professIOnal slaUs, and lor trammg and expenence m that field of professIOnal expertise, m whIch case the rate shall be that normally paId for such services If the hourly rate I1sted IS above Federal Mtrurnum Wage, attach a signed statement from the mdlvldual hstmg hls/her qualificatIOns ATTACH DONATED SERVICES TIME SHEETS. tJM TOTAL AMOUNT CLAIMED FOR DONATED SERVICES to Attach additional pages for Donated Services as necessary. Project Progress & ExpendIture Report Page Eight Progress Report For Project Progress Reports submitted for all reporting periods other than the final, please answer or provide information for all of the following items except those marked FINAL REPORT ONLY. For the final report, please respond to alH items.. 1 Project Work Schedule for this reportio2: period: ~dL f1~ ~~~ 2 sP7~;J~wor;t;lhUJJ n0 \ro.(lULlj ;)3. flUJ ~ · 3 Unusual or Slgmficant ConditIOns or Problems Encountered 4 LIstmg ofReqUlred Documents to be Subrmtted or Already Submitted ~ Copy of selectIon process documentatIOn (RFP, bId notIces, results of bids, etc ) for professIOnal services such as consultants, etc Date Submitted ~ Draft copy of contract(s) for professIOnal and services for review and approval Date Submitted _ Approved fully executed copy of contract(s) for professIOnal services Date Submitted _ Caples of Draft Products (Plans, Reports, Brochures) for review and approval Date SubmItted For product News Releases Date Submitted ~ Grantee Staff and/or Volunteels (attach lIst of names, posItIons, and pay scales) Date Submitted City of Clearwater PLANNING DEPARTMENT RFQ 14-03 REQUEST FOR QUALIFICATIONS FOR DOWNTOWN CLEARWATER DESIGN GUIDELINES CITY OF CLEARWATER REQUEST FOR QUALIFICATIONS FOR DOWNTOWN CLEARWATER DESIGN GUIDELINES The CIty of Clearwater announces that It IS requesting responses from qualIfied profesSIOnals for the following Downtown DeSIgn GUIdehne servIces associated WIth the update of the Downtown Redevelopment Plan IncludIng the "Gateway" area. The general boundaries of thIS area are HIghland Avenue on the east, Clearwater Bay on the west, Drew Street on the north, except for the area contaIned In the Northwest Penphery Plan area, and Court Street on the south, but IncludIng the area contamed In the Southwest Penphery Plan (see attached map) Quahfied firms will prepare ArchItectural DeSIgn GUIdelmes for the Cl'ty of Clearwater's Downtown Redevelopment Area, utIlIZing the Flonda Department of State DIVISIOn of HIstoncal Resources Model GuidelInes for DeSIgn ReVIew and the Secretary of Interior Standards for RehabIlItatIOn. GUIdelInes shall provIde cntena for hIstonc renovatIOn, new construcbon, bUIldIng addItIOns, fa<;ade alteratIOns, and sIgnage for the Downtown area The DeSIgn GUIdehnes wIll provide for appropnate renovatIon of buIldIngs III the hIstonc downtown, as well as for new constructIOn and redevelopment m the surroundIng areas The GUIdehnes should also be related to and support the character dIstncts estabhshed In the updated Downtown Redevelopment Plan. Grant func;ls are beIng used for thIS project and a draft must be submItted to the State of Flonda for reVIew and approval 45 days pnor to the end of the grant penod of June 30, 2003 and the final product must be submItted to the State by July 30, 2003 The firm(s) selected for these aSSIgnments WIll be expected to SIgn a contract WIth the CIty of Clearwater. The CIty reserves the nght to select specIfic companIes submIttIng as part of a team submIttal Quahfied responses WIll be revIewed and ranked by the CIty'S ReVIew CommIttee Preference at the dIscretIOn of the ReVIew CommIttee may be gIven to respondents WIth natIOnal and/ or Flonda deSign expenence SpecIfic emphaSIS WIll be placed on firms WIth proven mnovatIve and state of the art expenence In developmg deSIgn guIdelInes for hIstonc areas WIth substantial 2 S \Plannmg Department\DOWNTOWN PLAN UPDATE\Downtown DeSign GUldehnes\Downtown Deslgn GUldelmes RFQ doc areas for mfill and redevelopment. Oral presentatlOns wIll be requested of short-lIsted potentIal selectees at the dIscretIOn of the ReVIew CommIttee QualIfied firms are InVIted to nobfy the Crty of Clearwater of theIr Interest In bemg selected by submIttIng ten (10) caples of the informatlOn reqUIred In the SubmIttals sectlOn and showIng the quahficatlOns of your firm to address the below by the reqUIred date. AddItlOnal response forms and non-technIcal mformatlOn may be obtaIned from George McKIbben, CIty Purchasmg Manager, (727) 562*4634 ThIS Request for QuahficatIons IS aVaIlable on-lIne at www c1earwater-fl com. Select: "Purchasing", "InvItatlOns for BId"; then "RFQ 14-03" MAIL OR DELIVER COMPLETED RESPONSES TO: George McKIbben Clty Purchasmg Manager MUnIcIpal ServIces BUIldmg 100 South Myrtle Avenue (3rd floor) Clearwater, FL 33756 - 5520 MaIlmg address: POBox 4748 Clearwater, FL 33758-4748 All proposals must be received not later than 4:00 p.m. local time Friday, February 14, 2003. The CIty assumes no responsIbilIty for responses received after the stated tIme and date, or at any office or locatIOn other than that speCIfied hereIn, whether due to mall delays, couner mIstake, mIshandlIng or any other reason Late responses WIll be held unopened and not conSIdered for award OPENNESS OF PROCUREMENT PROCESS WrItten response, other submIsSIons, correspondence, and all records made thereof, as well as negobatlOns conducted pursuant to thIS request, shall be handled m compbance WIth Chapters 119 and 286, FLOrIda Statutes The Crty gIves no assurance as to the confidentialIty of any portIon of the qualificatIOns once submitted RETENTION AND DISPOSAL OF RESPONSE The Crty reserves the nght to retaIn all submItted responses for OffiCIal record purposes The CIty also reserves the nght to dIspose of any or all caples of responses In whatever manner It deems appropnate No copIes of responses WIll be returned to the firm. 3 S \Planrung Department\DOWNTOWN PLAN UPDATE\Downtown DeSign GUldelmes\Downtown DeSign GUldehnes RFQ doc ERRORS AND OMISSIONS Once a response IS presented, the CIty shall not accept any requests by any firm to correct errors or omISSIOns In any calculatIOns submItted RESERVED RIGHT The CIty reserves the nght to accept or reject any and/or all submIssIOns/proposals, to WaIve Irregulanties and technicalities, and to request resubmlsslon Any sole response receIved the first submIssIon date mayor may not be rejected by the CIty dependmg on aVaIlable competItion and bIDe1y needs of the CIty. The CIty shall be the sole Judge of the submIssIOn/proposal and the resultIng negotiated agreement that IS m Its best mterest and ItS decIsIOn shall be final Also, the CIty reserves the rIght to make such Inves1:J.gatIOn, as It deems necessary to determIne the abIlity of any responder to perform the work or servIce requested The responder shall prOVIde mformatIOn the City deems necessary to make thIS determmatIon CONFLICT OF INTEREST Any prospectIve firm should make an affirmatIve statement m ItS proposals to the effect that, to Its knowledge, ItS retention would not result In a conflIct of mterest With any party AlternatIvely, should any potential conflIct eXIst, the prospec1:J.ve firm should speCIfy the party With whIch there mIght be a conflIct, the nature of the potential conflIct, and the means proposed to resolve such conflIct. RIGHT TO PROTEST Any actual or prospectIve responder who IS aggneved In connectIOn wIth the solICItatIOn or award of a contract may seek resolutIOn of Its complaInts by contacting the Purchasmg Manager NO COLLUSION By offenng a submIssIOn to the RFQ, the responder certifies, and In the case of a JOInt submlssIon/ proposal each party thereto certIfies as to Its own organIzatIOn, that In connec1:J.on WIth the submISSIOn/proposal a No attempt has been made or WIll be made by the responder to mduce any other person or firm to submIt or not to submIt a submIssIon/proposal for the purpose of restrIctIng competItIOn; and 4 S \Plannmg Department\DOWNTQWN PLAN UPDATE\Downtown DeSign GUldelmes\Downtown DeSIgn GUldelmes RFQ doc b. The only person(s) or pnncIpal(s) mterested In thIS submIsslOn/ proposal are named therem and that no person other than those therem mentlOned has/have any mterest in thIS submlsslOn/proposal or m the agreement to be entered mto; and c No person or agency has been employed or retaJ.ned to solicIt or secure thIS agreement upon an agreement or understanding for a commISSIon, percentage, brokerage, or conhngent fee, exceptmg bona fide employees or estabhshed commercIal agenCIes maJ.nt.aJ.ned by the purchaser for the purpose of domg busmess PROFESSIONAL SERVICES/CONSULTANTS' COMPETITIVE NEGOTIATION ACT (CCNA) - FLORIDA STATUTE 287.055 ProfessIOnal servIces requested m thIS RFQ are WIthm the scope of the practice of archItecture, landscape archItecture, professlOnal engmeenng, or registered land surveymg, as defined by the laws of the State of Flonda PrOVISIons of F S 287055 apply APPROPRIATIONS CLAUSE The CIty, an entity of government, IS subject to the appropnatlOn of funds by Its legIslative body m an amount suffiCIent to allow conbnuatlOn of Its performance in accordance With the terms and condItIons of thIS contract for each and every fiscal year followmg the fiscal year m whIch thIS contract IS executed and entered mto and for whIch this contract shall remaIn In effect. The City shall, upon receIpt of notIce that suffiCIent funds are not aVaJ.lable to contInue Its full and faIthful performance of thIS contract, prOVIde wntten notIce to the Contractor of such event and effectIve thIrty (30) days after gIVIng such notIce or upon the expIratlOn of the penod of tIme for WhICh funds were appropnated, whIchever occurs first, be thereafter released at all further obhgatlOns In any way related to the contract. SUBMITTALS: Interested firms should state their Interest In thIS project by submIttmg eIght copIes of the follOWIng' . Letter of Interest and understandIng on FIrm statlOnery, . DescnptlOn of FIrm to Include only the follOWIng' ./' Legal name, years In busmess, officers, staff SIze, and staff breakdown by c las sIfication, 5 S \Plannmg Department \ DOWNTOWN PLAN UPDATE\Downtown DeSign GUidelmes\Downtown DeSign GUldelmes RFQ doc ./ LIst of all sImIlar prOjects or work completed wIthIn the last ten years, wIth dates of completlOll, SIze of projects, project cost, name of lead staff person, addresses, chent contact persons, and telephone numbers; ./ Names and tItles of the project team, ,; Resumes of all persons who WIll be workmg on thIs project, mcluding consultants and Intenor desIgn staff, ./ Table of organIzatlOn proposed by the FIrm for thIS project; ./ Selected examples from at least three dIfferent desIgn guIdehnes where the firm has been the pnnclpal author, ,; Statements of professional and general lIabilIty insurance, as required by the City, ./ FIrm brochures and busmess cards of persons to be assigned to thIS proj ect; ./ List of legal actIons brought agalnst the firm wIthIn the last ten years MULTIPLE FIRM TEAMS: MultIple firm or JOInt venture teams must clearly identIfy the roles and responsibIlItIes of the proposed participants. FEES: ApprOXimately $20,000 has been earmarked for these servIces SELECTION PROCESS: The City Project ReView CommIttee WIll review the RFQ submIttals and select three to five firms for Interviews. Those firms not asked to respond to the RFQ Will also be notIfied. The selected firms wIll be shorthsted and given advance notIce to prepare for a public mtervIew, to be held In Clearwater. The Interviews Will be conducted over a one- or two-day schedule A decIslOn follOWIng the Interviews will be made withIn five workIng days of the last mtervIew The selectlOn Will be based on the most qualIfIed firm wIth the most relevant expenence, the quality of guidelInes completed, their ease of admmIstratlOn and the abIlity to convey deSign Issues to the publIc CONDITIONS: The City reserves the nght to accept and/ or reject any or all proposals, to waIve any lrregulanty, vanance, or mformalIty whether technIcal or substantIal In nature, and to negotiate With all qualified Firms In keepIng with the best 6 S \Plannmg Department\DOWNTOWN PLAN UPDATE\Downtown DeSign GUidelmes\DowntoWIl DeSign GUidelmes RFQ doc Interests of the CIty. An award resultmg from thIS request shall be awarded to the FIrm whose proposal IS determIned to be most advantageous to the CIty of Clearwater. Items whIch the SelectIon and Techmcal CommIttee WIll consIder and weIgh durmg the selectIon process are availabIlIty of the firm, successful expenence creatIng desIgn guIdelines utIlIzIng the Secretary of Interior Standards for RehabIlItatIon, successful expenence In prepanng guIdelines for downtown Infill development, completeness of response to the RFQ, and qualIficatIons of key personnel to be assIgned to projects INSURANCE REQUIREMENTS: See ExhibIt "A" attached DISTRIBUTION: ThIs RFQ IS beIng mailed to FIrms that have contacted the CIty and those that are belIeved to have the expenence needed for thIS project The project IS also bemg advertIsed per CIty of Clearwater purchasing polIcIes PROJECT SCHEDULE a. Release date of RFQ January 23,2003 b. Due date of RFQ February 14,2003 c. Oral PresentatIons February 27,2003 d SelectlOn CommIttee DeCISIon March 7,2003 GENERAL TERMS AND CONDITIONS: 1 All responses become property of the City of Clearwater. 2 The CIty Will not reImburse the respondent for any costs associated WIth the preparatlOn, submIttal, or presentatIon of theIr responses to thlS request 3 The respondent acknowledges that all mformatIOn contained WithIn Its response IS part of the publlc domaIn as defined by State of Flonda SunshIne and PublIc Record Laws The CIty gIves no assurance as to confidentIalIty of any portIOn of any proposal once submItted 7 S \Planmng Department\DOWNTOWN PLAN UPDATE\Downtown DesIgn GUldelmes\Downtown DeSlgn GUldelmes RFQ doc 4. The awards made pursuant to this Call for ProfessIOnal Services are subject to the prOVISIOns of Chapter 112, Part III, Florida Statutes All respondents must disclose wIth their responses the name of an officer, director, owner, or agent who IS also an employee of the Crty of Clearwater. 5 Respondents, their agents, and associates shall refraIn from contacting or solICItIng any Crty offiCials regarding thiS Call for ProfeSSIOnal Services dunng the selectIOn process. FaIlure to comply With thiS prOVISIOn may result In dlsquabficatIOn of the respondent, at the optIOn of the City Only George McKIbben may be contacted. 6 There shall be no dlscnmlnation as to race, sex, color, creed, handicaps, or natIOnal ongln In the operatIOns conducted under thiS engagement 7 Due care and dilIgence has been exerCIsed In the preparatIon of thiS Call for Professional Services, and all Information contained herein IS belIeved to be substantially correct. However, the responsibilIty for determIning the full extent of the services rests solely With those makIng responses Neither the City nor ItS representatives shall be responsible for any error or omiSSIOn In thiS response, nor for the faIlure on the part of the respondents to determine the full extent of the exposures. 8 Preference Will be given to those responses In full or substantIally full complIance With the requested InformatIon In thiS document. 9 Each respondent IS responsible for full and complete complIance With all laws, rules, and regulatIOns mcludIng those of the Federal Government, the State of Flonda, and the City of Clearwater FaIlure or mabllIty on the part of the respondent to have complete knowledge and Intent to comply With such laws, rules, and regulatIOns shall not relIeve any respondent from ItS oblIgatIOn to honor ItS response and to perform completely In accordance With ItS response. 10 Any InterpretatIOn, clanficatIOn, correctIOn, or change to the Call for ProfessIOnal Services Will be made by wntten addendum issued by the City's PurchaSing Manager Any oral or other type of communicatIOn concerning the Call for Professlonal Services shall not be bIndmg unless Issued by the City In the form of an addendum. 8 S \Plannmg Department\DOWNTOWN PLAN UPDATE\Downtown Design GUIdelmes\Downtown DesIgn GUIdelInes RFQ doc 11. Responses must be sIgned by an IndIvIdual of the respondenes organIzatlOn legally authonzed to commIt the respondent's organlzatlOn to the performance of the servIces contemplated by this Call for ProfesslOnal ServIces 12. The successful respondent shall be reqUIred to submIt proof of lIcenses, certIficatIOns, and proofs of msurance as reqUIred by the CIty". 13 The successful respondent shall not be allowed to substItute project team members named m thIS response Without the wntten permISSIOn of the CIty 14. The designer is responSIble for all costs assOCIated WIth any non- dIscretIOnary changes A bond for thIs purpose may be reqUIred Documents cIted In thIs document but not attached are avaIlable upon request "ThIS project has been financed m part WIth hIstone preservatIOn grant aSSIstance provIded by the NatIOnal Park ServIce, U S. Department of Intenor, admmlstered through the Bureau of Hlstonc PreservatlOn, DIVISIOn of HIstorical Resources, Flonda Department of State, assisted by the HIstoric PreservatlOD AdVISOry CounCIl However, the contents and opInIOnS do not necessanly reflect the VIews and opmlOns of the Department of the Intenor or the FlOrIda Department of State, nor does the mentlOn of trade names or commerCIal products constItute endorsement or recommendatlOn by the Department of the InterIor or the Florida Department of State ThIS program receIves Federal finanCIal aSSIstance for IdentIficatIon and protectlOll of hIstonc propertIes Under Title VI of the CIvIl Rights Act of 1964, SectIOn 504 of the RehabllitatlOn Act of 1973, and the Age DIscnmmahon Act of 1975, as amended, the U S Department of the Intenor prohIbIts dIscnmlnatlOn on the baSIS of race, color, natIOnal ongIn, dIsabIlity, or age In ItS federally aSSIsted programs. If you beheve that you have been discnmInated agaInst In any program, actIVIty, or faCIlIty as descnbed above, or If you deSire further InformatIOn, please wnte to. Office of Equal OpportunIty, NatlOnal Park ServIce, 1849 C Street, NW, WashIngton, DC 20240 " 9 S \P1annmg Department\DOWNTOWN PLAN UPDATE\Downtown DeSIgn GUldelmes\Downtown DeSign GUldehnes RFQ doc ,,-- '- REQUEST FOR PROPOSAL CHECKLIST YES NO Statemen t of Gencral Purpose " a) Release date ~ ~/A b) Pre-p rOllosa[ conterence date and tlme ",a e) PrOD osal due dolle and time of openm~ "-..1 d) Selection of top landldates ~ jtA- ") e) Vendor demonslr atlOns ~ ~(^ n Site VISit da tes "'-J(A.J fA') l!:) Staff recommendatIOn date "-J \ Jill h) Cltv Commission .lctlOn ,'.J (/' I) Con tract Imtla tlO Ills tart da tc " \I I) Prolect com pletlOn , '\{ Seolle of Prol ect 1"'-' Vendor OualificatlOn I"" InformatIOn to be Submitted ~ 1 ns t rllchon for Prena raflon/N u m her of Copies Rcq Ulrcd '\J Whcn and How to Direct InQUIries "-.J How Addenda Will be Commulllcated '\., General Contract Terms 'v Soeclal Contract Terms ~ Evaluation Criteria ""J EvaluatIOn Team (N,llnes and/or Departments) ..... '" Bon dill!!" and/or Ins U I ,I nce ReQ U Irements (a~ t2;1t1( lt rPA -b.c CCIt.J , ,"v Whcn Proposals Mu~1 be returned V v v- '\.,J Standard Condll1oll~ (sce attached) a All 0 rop fla tlOns CLI use N b Protest Proced u re~ r--J c No CorrectIOn s Cllmsc N d ODenncss of Procurement I "'-.J e No ColluMon Clause ~ f Informalrty/Relecl101J Clause '" i'--.J g ProfeSSIOnal SerVI(e~ Included 111 F10nda 5t atutes "" ~ EvaluatIOn Committee M cetmk Dat ........ .....L ~1_ '" - AttachmelJts " ") ) REQUIRED APPROVAL Department Dlrector~~1 R,skManag., ~ /~ City Manage Historic Preservation Grant Award Agreement Attachment A General and Special Conditions Governing Grants and Administrative Instructions for Historic Preservation Project Accountability For Advanced Payment State of Florida Department of State, Division of Historical Resources June 2000 Introduction and Definitions In accordance with the provIsions of Chapter 267, Flonda Statutes, the DIvIsion of Hlstoncal Resources, Department of State IS responSible for the administration of a comprehensive program of hlstonc preservation activities In Flonda, and IS authonzed to participate In and receive funding assistance from the Federal histone preservation program administered by the National Park Service, United States Department of the Intenor as authonzed by the National Hlstonc Preservation Act of 1966, as amended Major funding for the overaJl program IS derived from State funds authorized by the Flonda Legislature and from the annual apportionment of Federal funds to Flonda through the Federal historiC preservation program The award and administration of grant-in-aid assistance for historic preservation projects to be camed out by public agencies or preservation organizations at the local level IS one element of the State's comprehensive hlstonc preservation program Grants are awarded from funds available In the Histone Preservation Trust Fund established under authOrity of Section 267 0617, Flond a Statutes These fu nds may Include a part of the Federal funds apportioned annually to the State, as well as funds appropnated for thiS purpose by Ihe State Legislature and funds contnbuted from other sources The cost of administering historiC preservation projects grants IS Included In the overall costs of the comprehensive program, and IS supported In part by the annual apportionment of Federal funds Continued eligibility for Federal funding assistance requires that the Stale's comprehensive hlslonc preservation program be administered In accordance With Federal laws, regulations, and conditions, as well as those of the Stale of FlOrida The General and Special Conditions Governing Grants and the Administrative Instructions for HiStoriC Preservation Project Accountability contained herein are Intended to Inform grantees of and assure grantee compliance With the Federal and State reqUIrements applicable to hlstonc preservation projects grants DefinItions "Allowable project costs" are the direct costs In cash expenditures and value of In-kind donations that are necessary to the accomplishment of authonzed project work, Incurred dUring the project period, and properly documented In accordance With the Department's AdministratIVe Instructions for Hlstonc Preservation Project Accountability "AuthOrized project work" means those actlvllles described In Sedon I of the grant award agreement or In a fully executed amendment thereto "Department" means the Stale of Flonda, Department of State, DIVISion of Hlstoncal Resources "Grantee" means the agency, organization, or IndIVidual named In the grant award agreement "Grant penod" means the penod of time beginning on the effective date of the grant award agreement and ending on the date speCified In the grant award agreement "PrOject funds" refers to all amounts available for or expended In conneclion With the authOrized project work, whether denved from State or Federal grant share or local matching share sources, publiC or private, and whether prOVided In cash or in-kind "PrOject penod" means the period of time beginning on the effective dale of the grant award agreement and ending when the project completion report IS approved by the Department or on the date otherwise speCified In the grant award agreement or any amendment thereto PART I General and Special Conditions Governmg Grants All expenditures In connection with projects approved for assistance under the historic preservation grant program are subject to the provISions of Chapter 267, Florida Statutes, the National Historic Preservation Act of 1966, as amended, other applicable State and Federal Jaws, rules and regulations, the general conditions listed below, and special condlttons affixed to project grant awards ApplicabilIty These conditions are applicable both to the grantee and to any consultants, contractors, or employees to which grant-In-aid funds are paid Failure by the grantee to comply With the conditions of grant assistance Will be conSidered to be noncompliance A General Condltlons Grantee PublICity Requirements In order to Insure a Wide publiC awareness of hlstonc preservation In general and local preservation projects, the grantee shall meet the follOWing requirements regarding publiCity of his/her project a At the outset of the proJect, a news release Identrfylng the proJect's speCifics Including source(s) of grant funds, name of the project, along With ItS nature and benefits to the community shall be sent by the grantee to local print and electroniC media b Upon completion of the proJect, the grantee shall Issue another news release to local print and electronic media c There shall be an effort on the part of the grantee to encourage publication of one or more feature stones on the grantee's project by a newspaper, magazine or teleVISion program of at least local Circulation Salisfactory eVidence regarding feature stones shall consist of a copy of any newspaper or magazine articles, or letter(s) from grantees to newspapers, magazines or teleVISion stallons Indicating the grantee has requested such a feature story, or wntten certification from the grantee to the Department that an effort was made In any case, If the effort was successful, the grantee shall prOVide the Department With a copy of any such articles or wntten statement of when any teleVISion story was broadcast d DUring the course of the proJect, the grantee IS encouraged to Inform elected offiCials, Including state offiCials, mayors, and city and county commiSSions, by letter of the nature and benefits of the project e Fmally, In the case of rehabilitation or restoration projects, the grantee should also make an effort, where appropnate In the Judgment of the grantee, to publiCize the project and the source of grant assistance (at any stage of the project) to the community through a dedIcation or other public ceremony of some nature f Federally Funded Projects All news releases and promotIOnal materials relating to the project shall contam acknowledgment of grant aSSistance, substantially as follows 'ThiS project (or publication) has been financed In part With histone preservation grant assistance provided by the National Park Service, U S Department of the Interior, adminIstered through the Bureau of Histone Preservation, DIVISion of Historical Resources, Flonda Department of State, aSSisted by the Histone Preservation AdVISOry CounCIl However, the contents and opinions do not necessarily reflect the views and opinions of the Department of the Intenor or the Flonda Department of State, nor does the mention of trade names or commerCial products constitute 2 endorsement or recommendation by the Department of the Intenor or the Flonda Department of State This program receives Federal financial assistance for Idenllficatlon and protec!lon of hlstonc properties Under Title VI of the CIVil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age DISCrimination Act of 1975, as amended, the US Department of the Intenor prohibits dlscnmlnatlon on the basIs of race, color, national ongln, disability, or age m ItS federally assisted programs If you believe you have been discriminated against In any program, actIVity, or faCIlity as desCribed above, or If you desire further Information, please write to Office of Eq ua I OpportUnity, National Pa rk S e rvl ce, 1849 C Street, NW, Washington, DC 20240" g State Funded Projects All news releases and promotional matenals relating to the project shall contam acknowledgment of grant aSSistance, substantially as follows "ThiS project (or publication) has been financed In part With hlstonc preservation grant assistance prOVided by the Bureau of Hlstonc Preservation, DIVISion of Hlstoncal Resources, Flonda Department of State, assisted by the Hlstonc Preservation AdVISOry Council However, the contents and opinions do not necessanly reflect the views and opinions of the Flonda Department of State, nor does the mention of trade names or commerCial products constitute endorsement or recommendation by the Flonda Department of State 2 Amendments to the Grant Award Agreement All amendments to the grant award agreement for the project shall be In wntlng and fully executed by both parties Amendments Will be prepared by the Department, either at ItS own Initiative or upon approval of the wntten request of the grantee 3 Changes In Scope of Project Work The grantee may not, Without formal amendment of the grant award agreement, make changes In the scope of the project which would aller the allowable project work or services as stipulated m the grant award agreement or make any changes which might resuIlln a deViation from the Intent of the legislation which authonzed the award of the grant In the event of uncertainty, questions should be referred to the Department for final determination 4 ExtenSion of Grant Period No extension of the grant perrod Will be authOrized Without formal amendment of the grant award agreement 5 Tlmelmess of Work The grantee shall cause work on the project to be commenced Within a reasonable time not to exceed ninety (90) days after the effec!lve date of the grant award agreement The grantee shall prosecute the authOrized project work to completion With reasonable diligence and Within the project penod 6 Project Supervision The grantee Will assure that competent and adequate profeSSional supervision and Inspection IS prOVided and ensure that the completed work conforms to the approved standards and speCifications 7 Conflict of Interest The grantee shall comply With the laws of the Stale of Flonda governing conflict of Interest and standards of ethical conduct, Includmg Chapter 112, Part III, flonda Statutes In addition, no grantee offiCial, employee, or consultant who IS authorized In his or her offiCial capacity to negotiate, make, accept, approve, or take part m deCISions regarding a contract, subcontract, or other agreement In connection With a grant assisted project shall take partin any deCISion relating to such contract, subcontract or other agreement In which he or she has any financial or other Interest, or In which his or her spouse, minor child, or partner, or any organization In which he or she IS serving as an officer, director, trustee, partner, or employee of which he or she has or IS negotiating any arrangement concerning employment has such Interest 3 8 Dual CompensatIOn If a grantee staff member or consultant IS Involved simultaneously In two or more projects supported by State or Federal funds, and compensation on either project IS based upon percentage of time spent, he or she may not be compensated for more Ihan 100 percent of his/her time dUring any part of the period of dual Involvement 9 Contingent Fees No person, agency, or olher organization may be employed or retained to soliCit or secure a grant or contract upon an agreement or understanding for commiSSion, percentage, brokerage, or contingent fee For breach or violation of this prohibition, the Department shall have the right to annul the grant without liability or, at ItS discretion, to deduct from the grant or otherwise recover the full amount of such commission, percentage brokerage or contingent fee, or to seek such other remedies as may be legally available 1 0 Use of In d IVld u a I Con s u Ita nts No project fu nd s sh a II be used for Ihe payment of fees to IndIVidual consultants without the written authorization of the Department The procurement of individual consultant services must be Justified and documented In accordance with the Administrative Instructions for Histone Preservation Project Accountability contained In Part II herein In no case Will consultant fees over and above regular salary be paid to employees of the grantee organization or of professional firms or organizations whose services have been properly procured by the grantee for the project The grantee Will not use any project funds to pay travel expenses of employees of the Flonda Department of State or Federal government for lectures, attending program funelions, or any other actiVities In connection with the project 11 CIVil Rights Compliance The grantee Will assure that the project IS administered In conformance with the CIVil Rights Act of 1964, Seelion 504 of the Rehabilitation Act of 1973, and the Age Dlscnmlnatlon Act of 1975, as amended Tille VI of the CIvil Rights Act of 1964 states that no person Will, on the grounds of race, color, or national Origin, be excluded from participation In, be denied the benefits of, or be otherwise subjected to diSCrimination under any program or actiVity receiving Federal financial assistance Section 504 of the Rehabilitation Act of 1973 req Ulres th at no qu allfied d Isa bled In d IV Idual IS solely, by rea son of disability, excluded from partiCipation In, denied the benefits of, or subjected 10 diSCrimination under any program or activity receiving Federal financial assistance The Age DISCrimination Act of 1975 prohibits diSCrimination on the baSIS of age under any program or aelivlty receiving Federal financial aSSistance Every grantee IS reqUired to submit a CIVil Rights Assurance of Compliance Form No grant awards may be made Without a CIVil Rights Assurance of Compliance Form on file 12 Dlscnmlnatlon In Employment ProhibIted In all hiring or employment In connection With the project, each employer (1) Will not diSCriminate against any employee or applicant for employment because of race, color, religion, sex, age, or national origin, and (2) Will take affirmative aelion to ensure thai applicants are employed, and that employees are treated durrng employment, Without regard to race, color, religion, sex, age, or national origin In addition, no qualified person shall, on the baSIS of disability, be subject to diSCrimination In employment In the granl assisted project These reqUirements apply to, but are not limited to, the follOWing employment, promotion, demotion or transfer, rates of payor other forms of campen satlon, and selection for tra In lng, Inel ud Ing a pp rentlces hi p The grantee and ItS consultants or contractors Will comply With all applicable statutes and Executive Orders on equal employment opportunity and grant awards Will be governed by the provIsions of all such statutes and Executive Orders, including enforcement provIsions 13 ReligiOUS InstItutions If the project Involves a church or church related organization or property, the grantee Will assure that neither the execution of nor the publiC benefit resulting from the project reqUire Involvement or partlclpatJon In religiOUS services or actIVities 14 Political ActiVIties No expenditure of project funds may be made for the use of equipment or premises for political purposes, sponsoflng or conduction of candidate's meetlng(s), 4 engaging In voler registration or voter transportation activity, or other partisan political activities 15 Hatch Act No officer or employee of the State whose pnnclpal employment IS In connection with any activity which IS financed In whole or In part with grant assistance shall take part In any of the political activity proscnbed In the Hatch Political Activity Act, 5 USC 1501 et seq, as amended, with ItS stated exceptions 16 LobbYing Activity No part of the project funds shall be used, either directly or Indirectly, to pay for any personal service, advertisement, telegram, telephone, letter, pnnted or written matter, or other device, Intended or designed to Influence In any manner a Member of Congress or the State Legislature, to favor or oppose, by vote or otherwise, any legislation or appropriation by Congress or the State Legislature, whether before or after the Introduction of any bill or resolution propOSing such legislation or apprOpriation, as proscribed In 18 USC 1913 17 Safety Precautions and Liability The Department assumes no responslbllrty with respect to aCCidents, Illness, or claims arising out of any work performed under a grant supported project The grantee IS expected to take necessary steps to Insure or protect Itself and ItS personnel and to comply With the applicable local, State or Federal safety standards, Including those Issued pursuant to the NatIOnal Occupational Safety and Health Act of 1970 (see 20 CFR 1910) 18 Federally Funded Project Audit Requirements Non-Federal entities that expend $300,000 or more a year In Federal awards must have a Single or program-specific audit conducted In accordance wllh OMS Circular A.133 19 Reports, Records, and Inspections The grantee Will submit finanCial, program progress, evaluation, and other reports as reqUired by the Department and Will maintain such property, personnel, finanCial, and other records and accounts as are deemed necessary by the Department to assure proper accounting for all program funds The grantee, ItS consultants and contractors Will permit on-site inspections by Department representatives and Will effectively require employees to furnish such information as, In the Judgment of the Department representatives, may be relevant to a question on compliance With grant conditions and the effectiveness, legality, and achievements of the program 20 Examination of Records The Secretary of State of the State of Flonda and the State Auditor General, or any of their duly authorized representatives, shall have access for the purpose of finanCial or programmatic audit and examination to any books, documents, papers, and records of the grantee that are pertinent to the grant at all reasonable times dunng a period of five years follOWing completion of the proJect, or until all claims or audit findings have been resolved 21 Disclosure of InformatIon The grant award agreement may be canceled by the Department Without prior notices for refusal by the grantee to allow publiC access to all 5 documents, papers, letters or other matenal relating to the project, In accordance with the provISions of Chapter 119, Florida Statutes, and with the Freedom of Information Act, 5 use 552 22 RIghts to Data and COPYrights b When publications, films, or similar materials are developed, directly or Indirectly, from a program, project or activity supported by grant funds, any copynght resulting therefrom shall be held by the Flonda Department of State, DIVISion of Histoncal Resources The author may arrange for copyright of such matenals only after approval from the Department Any cOPYright arranged for by the author shall Include acknowledgment of grant assistance As a condition of grant assistance, the grantee agrees to, and awards to the Department and, If applicable, to the Federal Government, and to ItS officers, agents, and employees acting within the scope of their offiCial duties, a royalty~free, nonexclusIVe, and Irrevocable license throughout the world for offiCial purposes, to publish, translate, reproduce, and use all subject data or cOPYrightable material based on such data covered by the cOPYright 23 Compliance With EnVIronmental Protection Laws and Regulations No project funds shall be used for project work InvolVing ground disturbance, modification of land use patterns, new construelion, or other known or potential alteration of the natural environment that does not conform to State and Federal laws and regulations relating to proteelion of the natural enVIronment, including but not limited to the National EnVironmental Policy Act of 1969, as amended, 42 USC 4321 et seq, establishing national policy goals and objectives for protecting and enhancing the enVIronment 24 Energy Conservatlon The grantee shall promote energy conservation and utilize to the maximum extent practicable the most energy effiCient equipment, materials, construction methods, and operating procedures available In the accomplishment of project work 25 ConvIct Labor The grantee or Its contractors may utIlize the labor of State prisoners In authOrized work release, parole or probation programs In the accomplishment of work In accordance With Executive Order 11755, no person undergOing a sentence of Imprisonment at hard labor shall be employed on grant aSSisted project work 26 MinOrity BUSinesses The grantee shall encourage greater economic opportunity for minority bUSiness enterprises, as defined In Chapter 288 703, FlOrida Statutes, In accomplishment of project work To the maximum extent pOSSible, the grantee and Its consultants or contractors Will take affirmative steps to assure that minority bUSinesses are used as sources of supplies, equipment, construction, and services Affirmative steps shall Include but not necessarily be limited to the follOWing (1) InclUSion of qualified minority bUSinesses on soliCitation lists, (2) the assurance minority bUSinesses are soliCited whenever they are Identified as potential sources, (3) the diVISion of total requirements, when economically feaSible, Into small tasks, or quantities to permit maximum partiCipation of minority bUSinesses, (4) Ihe establishment of reasonable delivery schedules when feaSible, so as to encourage partiCipation by minority bUSinesses, and (5) utilization of the services and assistance of the Small BUSiness Administration and the Mlnonty BUSiness Development Agency of the U S Department of Commerce 6 B SpecIal ConditIons Applicable to AcquIsitIon and Development ProJects. The following special conditions apply to grant assisted projects Involving the acquIsition, preservation, protection, restoration, rehabilitation, stabilization, or construction of a Site, bUilding, structure, or object AccessibIlity for the Disabled The grantee shall ensure that the grant assisted properly meets the requ Iremen ts of the Am enca n s with Dlsab 1IIIIes Act, Pu bllc Law 1 01-336, Seclion 2521, Florida Statutes, and Part V, Chapter 553, Flonda Statutes regarding accessibility for the disabled Specifications for project work must conform with the "SpeCifications for Making Buildings and FacIlities Accessible to, and Usable by, the PhYSically Handicapped" published by the Amencan National Standards Institute and The Secretary of the Intenor's Standards for Rehabilitation 2 Project Signs When grant aSSistance IS provided for acquIsition or development work, a project Identification sign Will be displayed In a prominent locatIOn at the project site while project work IS In process The sign must be a minimum of eight (8) square feet In size (usually 2x4 feel), be constructed of plywood or other durable matenal, and Idenllfy the project and source of grant support Any vanatlon In the above specifications must be approved by the Department The sign wording shall contam acknowledgment of grant assistance "THIS PROJECT HAS BEEN FINANCED IN PART WITH HISTORIC PRESERVATION GRANT ASSISTANCE PROVIDED BY THE BUREAU OF HISTORIC PRESERVATION, DIVISION OF HISTORICAL RESOURCES, FLORIDA DEPARTMENT OF STATE, ASSISTED BY THE HISTORIC PRESERVATION ADVISORY COUNCIL" The costs of preparation and erection of the project Identlflcalion sign are allowable project costs, routine maintenance costs of Signs are not allowable 7 PART II AdminIstratIve Instructlons for Historic Preservation Project Accountability These instructions are Intended to assls! historic preservatIOn grant recipients In meeting the accounting and public benefit reqUirements of the historic preservatIon grants-in-aid programs admInistered by the Department Grantee AdminIstratIve Records and Reports Grantees are responsible for maintaining finanCial records and project progress reports as outlined below These records and reports shall be retained for a penod of five (5) years following completion of the proJect, or until such time as any litigation, claims, or audIt questions arisIng from examination or audit Initiated prior to expiration of the five year period are finally resolved All grantee project records and reports are subject to public disclosure under the provIsions of Chapter 119, Flonda Statutes, and the Freedom of InformatIon Act, 5 USC 552 A FinanCIal Records Fmanclal records must be adequate to account for the receipt and expenditures of all project funds, and to demonstrate compliance With reqUired procedures Grantee finanCial records are subject to audit by State auditors Inadequate, Incomplete or Incorrect project financial records may result In Ineligibility for grant assistance FinanCial records shall mclude, but are not limited to 1 Documentation of Project Funds Project funds Include the total amount of cash and In- kind values available to defray the direct costs of the project They conSist of the grant aSSistance share proVided by the Department plus the local matchIng share provIded by the grantee a Grant ASSistance Share Grant assistance IS authonzed to pay a percentage of allowable project costs, Within the dollar limits of the grant, as specified In the grant award agreement Grantee finanCial records shall Include complete documentatIOn pertaining to the applicatIon for grant aSSistance, the award of the grant, the grant award agreement, and the receipt and depOSition of grant funds b Local Matchmg Share Local matching share may be provided In the form of cash expenditures or the value of matenals and services donated In-kind for use In the direct accomplishment of authOrized project work Matching share may be derived from any other sources available to the grantee, With the exception that funds from other Federal fundIng programs cannot be used to match grant assistance funds derIved from the Federal Hlstonc Preservation Fund apportionment to the State of Florida (ThiS restriction does not apply to Community Development Block Grants, Urban Development Action Grants, or Revenue Shanng Funds) (1) Grantee finanCial records shall clearly Idenllfy the source, amount, and date of receipt of all cash funds and donated values applied to the project Receipts shall be recorded as they occur (2) Donated services shall be valued at the Federal minimum wage rate, unless the services donated are those normally provided by the donor In hiS or her profeSSion or trade, In which case they may be valued at rates consistent With those paid for Similar work In the local labor market area (3) Donated materials shall be valued at the donors cost or the fair market value at the time of donation, whichever IS less 8 2 How to Obtain Goods and Services (Documentation of Procurement Procedures) Be sure that your organization provides maximum free competltron when procuring goods and services related to your grant assisted project Every effort must be made to use small business firms, mmorlty owned firms, women's business enterprises, and labor surplus areas With the one exception noted below, the grantee must obtain goods and services by uSing one of the follOWing methods a Small Purchase Procedures Goods and services may be procured by purchase order, acceptance of vendor proposals, or other appropriate procurement document, provided thaI (1) you request cost quotes or proposals from three or more vendors, and (2) you are provided With an adequate description of the goods and services available b Competitive Negotiation ProfeSSional services may be procured by competitive negollatlon procedures In the follOWing manner (1) Request proposals from three or more competitors, (2) Evaluate and rank their qualifications, and (3) Select the most qualified competitor, enSUring fair and reasonable competition Be sure thaI you have also done the follOWing (a) PubliCized the request through notices In local newspapers or trade journals, In addition to IndIVidual soliCitations, and (b) Identified all Significant evaluation factors and their relative Importance In the request for proposal c CompetitIve Sealed Bids Contracts for the procurement of goods and services may be let on the basIs of sealed bids soliCited through formal advertisement In newspaper of local or area circulation Be sure to Include the follOWing Items In your advertisement (1) Notice of the lime and place of public bid opening, (2) Instructions on how 10 obtain detailed bid documents or procurement speCifications, and (3) A statement that public funds are Involved d ExceptIon The follOWing method must be used by departments or agencies of the slale, and by Units of counly, municipal or other local government ProfeSSional archltectu ral, engm eerln g, landscape arch Itectural, or land surveym g and mapping services must always be selected Ihrouah comoetltlve neaotratlon orocedures as stipulated In the "Consultants' Competitive Negotiation Act", Section 287055, Florida Statules e Qualification of Contractors It IS essential Ihat the project be supervised and carned out by personnel possessing training and experience appropriate to the nature 9 of the project Grantees shall require, as a part of the bid or proposal package submitted by prospective contractors, documentation of the profess]onal qualifications of the key personnel to be employed Such documentation shall Include, but not be limited to (1) resumes of academiC training and employment In the applicable field, (2) eVidence of possession of required licenses or business permits, and (3) eVidence of any prevIOUS experience In projects of a s]mllar nature f Contract ProvIsions In additIOn to provIsions defining a sound and complete procurement contract, any grantee shall ensure that the follOWing contract provIsions or conditions are Included In all procurement contracts and subcontracts relating to the project (1) Contracts other than small purchases shall contain provIsions or conditions which Will allow for administratIVe, contractual, or legal remedies In Instances where contractors Violate or breach contract terms, and provide for such sanctIOns and penalties as may be appropriate (2) All contracts shall contain sUitable provIsions for termination by the grantee, Including the manner by which It will be effected and the basIs for settlement In addition, such contracts shall describe conditions under which the contract may be terminated for default as well as condlt]ons where the contract may be terminated because of circumstances beyond the control of the contractor (3) All contracts and subcontracts awarded by the grantee and ItS primary contractors shall assure equal employment opportunity (4) All contracts (except those awarded by small purchases procedures) awarded by grantees shall Include a prOVIsion to the effect that the grantee, the Department, or any of their duly authOrized representatives shall have access to any books, documents, papers, and records of the contractor which are directly pertinent to that specific contract, for the purpose of makmg audit, examination, excerpts, and transcription Grantees shall reqUire contractors to maintain all required records for five years after grantees make final payments and all other pending matters are closed (5) All contracts InvolVing construction work shall Include provls]on for compliance With the Copeland "An tl- K]ckback" Act, 18 USC 874, as su ppl emented In Department of Labor regulations, 29 CFR Part 3, proh]bltlng employers from indUCing any person employed to gIVe up any part of the compensation to which he or she ]S othelWlse entitled (6) All contracts InvolVing the research, preparation, and publication of data shall Include notice of the conditions relating to copynghts contained In paragraph I A 22 on page 6 of thiS document g Contract Prlcmg (1) Procurement by small purchase procedures or competitive negotlallon methods may be priced on either a fixed-fee or cost reimbursable baSIS 10 (2) Procurement by the competitive sealed bid method shall be priced on a firm- fixed-fee basIs (3) Procurement based on cost-plus-percentage-of-cost or percentage-of- construction-cost contracts shall not be Included In determining allowable project costs h Documentation to be Submitted to the Department The grantee shall submit the following Items to the Department as eVidence or compliance with procurement procedures prior to the execution or any contract for project work (1) copies of the solicitation for proposals or Invitation to bid and all applicable bid documents, including construction plans and specifications If required - to be submitted upon dlstnbutlon or publication, (2) a summary of proposals or bids received and the baSIS for contractor selection - to be submitted upon completion of the selection process, and (3) a copy of the final contract - to be submitted for review and approval by the Department pnor to final execution by the grantee 3 DocumentatIon of Project Costs The grantee shall submit a Project Progress and Expenditure Report for every reporting period of the grant a Determination of Allowable Project Costs The total project cost submitted by the grantee might contain expenditures that are not allowable In determining the eligible costs In accordance With the grant award agreement The Department will review each Expenditure Report, and make Its determination of the eligible costs on the baSIS of the follOWing criteria (1) Allowable project costs shall Include (a) costs Incurred by contract for procurement of goods and services approved by the Department, (b) costs Incurred by properly documented small purchase procedures, (c) costs Incurred by the grantee for the follOWing Items applied directly to authonzed project work accounting the cost of establishing, maintaining, and auditing financial accounts, II commu n Icatlons specific charges for telephone , telegraph, or other communications services, III employee salaries and benefits, IV matenals and supplies, v procurement services the cost of advertiSing, solicitation, processing, and administration of procurement contracts, VI reproduction the cost of limited reproduction of reports, forms, and project documents, 11 VII travel the costs of travel, lodging and subsistence at rates not exceeding commercial coach fares or current mileage and per diem rates allowed by the State, only after obtalnmg written approval from the Department (d) the properly documented value of donated services and materials (2) Costs not allowable shall Include (a) project costs Incurred outside the project period, (b) costs of goods and services not procured In accordance with required procurement procedures, (c) costs or value of donations not properly documented as described below, (d) costs Incurred by the grantee other than those speCified In the authorized project work, or not directly related to the proJect, and (e) indirect costs Incurred for common or JOint activities of the grantee b State Funded ProJects-Documentation of Grantee Cash Expenditures Grantees shall provide a detailed IIslmg of each expenditure In Ihe Expenditure Report, which IS to be submitted allhe end of each quarter Within the grant penod and contains the follOWing Informalion (1) check number, or If a cash expenditure, a copy of the recelpl must be submitted, (2) check date or date of cash expenditure, expenditures overlapping the grant period must be prorated, and (3) the purpose of each expenditure, stated clearly and In suffiCient detail for the Department to determine If the expenditure IS allowable, Unless requested by the Department, detailed backup documentation does not need to accompany the Quarterly Expenditure Report c State Funded ProJects-Documentation of Donated Values The value of donated matenals and volunteer services is not eligible for grant funds, but IS allowable In determining the grantee matching share Documentation of donations shall Include lists of IndiViduals donating services or matenals, Indicating the total hours of volunteer services donated In the accomplishment of authOrized project work and the type and fair value of the donated matenals d Federally Funded ProJects-Documentation of Grantee Cash Expenditures In addition to providing a detailed listing of each expenditure In the Expenditure Report, grantees receiving Federal gran! assistance must also submit the follOWing documentation as applicable (1) caples of contractors' InVOices Itemizing the materials delIVered, services rendered, and work Items completed, (2) an ongmal signed and dated receipt from the contractor/supplier shOWing the date payment was received and the amount received along With a copy of the check or caples of the front and back of the canceled checks, 12 (3) copies of In-kind (salary) services forms indicating the dates and hours devoted to authorized project work signed by both the employee and the supervisor, and (4) caples of payroll registers for all pay penods claimed for each employee or the front and back of canceled checks for all pay periods claimed for each employee e Federally Funded ProJects-DocumentatJon of Donated Values As with State funded grant proJects, the value of donated materials and volunteer services IS not eligible for grant funds, but is allowable In determining the grantee matching share In addition to providing a listing of donated matenals and services In the Expenditure Report, grantees receiving Federal grant assistance must also submit the following documentation as applicable (1) caples of donated matenals forms Indicating the matenals donated and their value signed by both the donor and the project supervisor, and (2) caples of donated services forms Indicating the dates and hours devoted to authorized project work signed by both the volunteer and the project supervisor 4 Transfer of Grant Funds Grant funds shall be transferred to the grantee In four quarterly payments Payment for the first quarter shall be transferred upon receipt by the Department of the grantee's first Progress and Expenditure Report Grant funds for the second quarter will be sent to the grantee upon receipt of a second Progress and Expenditure Report The third quarter payment shall be transferred upon receipt of the third Progress and Expenditure Report The final quarterly payment will be transferred to the grantee upon completion of the grant project and submission and review of a properly documented Final Project Progress and Expenditure Report, and a determination by the Department that the grantee has complied With all terms of the grant award agreement The fourth quarterly payment cannot be transferred to the grantee prior to the fourth quarter For state agencies and state Institutions of higher education, grant funds may be transferred on a reimbursement rather than advanced payment baSIS Journal Transfers Will be processed upon receipt by the Department of an Invoice for the amount requested for reimbursement (50% of the allowable project costs Incurred dUring thiS billing period), and a completed Request for Journal Transfer form a Incremental Payments The total of grant funds transferred to the grantee In response to requests for Incremental payments prior to final completion of the project work shall not exceed seventy-five percent of the amount reserved for the project as stated In the grant award agreement b Final Payment The total of grant funds transferred to the grantee follOWing final project completion, Including all funds previously transferred In Incremental payments, shall not exceed the amount of the grantee's actual cash expenditures In payment of allowable project costs B Project Progress and CompletIOn Reports A Project Progress Report IS reqUired for all grant aSSisted projects, regardless of the type of work Involved 1. Project Progress Report To be submitted at the end of each quarter Within the grant penod It should be submitted In conJunclion With the Expenditure Report ThiS report shall Include 13 a Include a schedule of the anticipated completion of major project work elements and final completion of the proJect, b a brief description of work accomplished In the prevIous three months, c a description of any unusual problems or conditions encountered or any unusual methods, materials, or techniques employed, d copies of required documents (contracts, press releases, etc ) as applicable, and e photographic documentation of construction work In-progress or completed work may be Included 2 Final Project Progress Report To be submitted Within 30 days of completion of all project work In conjunction With the Final Expenditure Report In addition to the above Information, thiS report shall also Include a a description and explanation of any variations between the planned project work and that actually accomplished, b a deSCription and explanation of any Significant differences between the planned project budget and the actual project costs, c photographiC documentation of completed construction work, and d reqUired audit documents C Reports ReqUired for Survey Projects In addition to the reports deSCribed In B above, the follOWing reports are reqUired for histOriC and archaeological survey projects 1 Final Survey Report To be submitted In a draft form no later than forty-five (45) days prior to the end of the grant period and as the final product at the conclUSion of the project penod Archaeological Survey Reports shall comply With the "Archaeological Report Standards and GUidelines," Rule 1A-46, FlOrida Administrative Code ThiS report shalf Include In the followmg order a a title page indicating the name of the project, the name of the author, and the date of the report, b an acknowledgments page citing the sources of funding and other Significant aSSistance, disclaimer, and CIVil rights statement (CIVil rights statement applies to Federally funded projects only), c an Introduction deSCribing the orlgm and objectives of the project, d a deSCription of the survey area or theme, accompanied by a FlOrida Department of Transportation county highway map or USGS topographiC map outlining or hlghllghtmg the survey area With Identified sites plotted on a legible map of appropriate scale, e a summary of all past field surveys m the survey area of Ihe current project and their major flndmgs relevant to the current survey, f a deSCription of the field survey, mcludlng the speCific methodology employed to Identify Sites, 10 locate their boundaries, and to evaluate them, 14 g a summary and chronological narrative of lhe slgnlficanl hlstoncal events or developments relaled to the project area or theme, h Identification of individuals and organizations that played Significant parts In lhose events and/or developments, a final list of all previously Identified sites located Within the survey area, Including the Florida Site File Number and Survey Record Number, a final list of all newly Identified sites Within the survey area, including the Flonda Site File Number and Survey Record Number, k conclUSions and recommendations as to the Significance of resources Identified according to National RegIster of Histone Places criteria, local deSignation criteria (where applicable), and future survey, plannmg, and preservation action, and a list of bibliographic sources and other appropriate supplemental matenal 2 Survey Log Sheet To be submltled With the Final Survey Report The Survey Log Sheet form shall be provided to the grantee by the Department, and shall be completed as specified In Attachment B 3 Flonda Site FIle forms To be submitted With the Final Survey Report for all sites recorded dUring the survey These forms shall be completed as specified In Attachment B D Reports ReqUIred for CommunIty Education Projects and Preservation Plannmg Projects In addition to the reports described In B above, a draft of the final product Will be submitted to the Department no later than forty-five days (45) prior to the end of the grant penod, supplemental reports or drafts of the final product may be required to be submitted for community education and preservation planning projects depending on the nature and scope of the IndiVidual project IS , . City of Clearwater PLANNING DEPARTMENT RFQ 14-03 REQUEST FOR QUALIFICATIONS FOR DOWNTOWN CLEARWATER DESIGN GUIDELINES ; Clearwater o CITY OF CLEARWATER REQUEST FOR QUALIFICATIONS FOR DOWNTOWN CLEARWATER DESIGN GUIDELINES The City of Clearwater announces that it is requesting responses from qualified professIOnals for the following' Downtown DesIgn Guidelme servIces associated with the update of the Downtown Redevelopment Plan including the "Gateway" area. The general boundaries of thIS area are Highland Avenue on the east, Clearwater Bay on the west, Drew Street on the north, except for the area contained In the Northwest Periphery Plan area, and Court Street on the south, but including the area contained in the Southwest Periphery Plan (see attached map). QualIfied firms will prepare Archttectural DesIgn GUIdelInes for the CIty of Clearwater's Downtown Redevelopment Area, utilizing the Flonda Department of State DivisIOn of Historical Resources Model Guidelines for Design Rev1ew and the Secretary of Interior Standards for Rehabilitation. Guidelines shall provide criteria for historic renovation, new construction, building additions, fac;ade alterations, and signage for the Downtown area. The DeSIgn Guidelines WIll proVlde for appropriate renovatIon of buildings in the historic downtown, as well as for new construction and redevelopment In the surroundmg areas. The GUIdelines should also be related to and support the character districts established in the updated Downtown Redevelopment Plan. Grant funds are being used for this project and a draft must be submitted to the State of Florida for reVIew and approval 45 days pnor to the end of the grant period of June 30, 2003 and the final product must be submitted to the State by July 30, 2003 The firm(s) selected for these assignments will be expected to sign a contract with the City of Clearwater. The CIty reseIVes the nght to select specific companIes submIttIng as part of a team submittal. Quahfied responses will be reVIewed and ranked by the CIty'S Review Committee. Preference at the discretion of the Review Committee may be given to respondents with national and/or Florida deSIgn experience. Specific emphasis wIll be placed on firms WIth proven innovative and state of the art experience in developIng design guidelines for historic areas with substantIal areas for mfill and redevelopment. Oral presentations WIll be requested of short-hsted potentIal selectees at the discretion of the ReVIew Committee. 2 S \Plannmg Department\DOWNTOWN PLAN UPDATE \ Downtown DeSign OUldebnes\Downtown Design GUldelmes QualIfied fInns are invited to notify the CIty of Clearwater of theIr interest in being selected by submitting ten (10) copies of the mformation required in the Submittals section and showing the qualifications of your firm to address the below by the required date. AddItional response forms and non-technical information may be obtained from George McKibben, City Purchasing Manager1 (727) 562-4634 This Request for QualIfications is available on-line at: www clearwater-fl com. Select: "Purchasing"; "Invitations for Bid"; then "RFQ 14-03". MAIL OR DELIVER COMPLETED RESPONSES TO: George McKibben City Purchasing Manager MunIcIpal Services Building 100 South Myrtle Avenue (300 floor) Clearwater, FL 33756 - 5520 Mailing address: P. O. Box 4748 Clearwater, FL 33758-4748 All proposals must be received not later than 4:00 p.m. local time Friday, February 14,2003. The City assumes no responsibility for responses received after the stated time and date, or at any office or location other than that specified herein, whether due to mail delays, couner mistake, rmshandl1ng or any other reason. Late responses will be held unopened and not consIdered for award. OPENNESS OF PROCUREMENT PROCESS Written response, other submissions, correspondence, and all records made thereof, as well as negotiations conducted pursuant to this request1 shall be handled in compliance WIth Chapters 119 and 286, Florida Statutes. The City gives no assurance as to the confidentiality of any portion of the qualifications once submitted. RETENTION AND DISPOSAL OF RESPONSE The CIty reserves the right to retam all su bffiltted responses for official record purposes. The City also reserves the nght to dispose of any or all copies of responses in whatever manner It deems appropnate. No copies of responses will be returned to the fInn ERRORS AND OMISSIONS 3 S \Planrung Department\DOWNTOWN PLAN UPDATE\Downtown DeSign Gwdebnes\Downtown Design Gmdebnes Once a response is presented, the CIty shall not accept any requests by any firm to correct errors or omissIOns m any calculations submitted. RESERVED RIGHT The City reserves the right to accept or reject any and/or all submissions/proposals, to waive irregularities and technicalItIes, and to request resubmisslOn. Any sole response received the frrst submissIOn date mayor may not be rejected by the City depending on available competition and timely needs of the City. The City shall be the sole judge of the submission/proposal and the resulting negotiated agreement that is m its best interest and ItS decision shall be fInal. Also, the City reserves the right to make such investigation, as it deems necessary to determine the ability of any responder to perform the work or service requested. The responder shall provide mfonnation the CIty deems necessary to make this determination. CONFLICT OF INTEREST Any prospective fIrm should make an affirmative statement in its proposals to the effect that, to its knowledge, its retention would not result in a conflict of interest with any party. Alternatively, should any potential conflict extst, the prospective f:om should specify the party with which there might be a conflict, the nature of the potential conflict, and the means proposed to resolve such conflict. RIGHT TO PROTEST Any actual or prospective responder who is aggrieved in connectIon WIth the soliCItation or award of a contract may seek resolution of ItS complaints by contacting the Purchasing Manager. NO COLLUSION By offering a submiSSIOn to the RFQ, the responder certifies, and in the case of a joint submiSSIOn/proposal each party thereto certifies as to ItS own organIZatIOn, that in connection with the subrmssion/proposal: a. No attempt has been made or will be made by the responder to induce any other person or fIrm to submit or not to submit a su bmission/ proposal for the purpose of restricting competition; and b. The only person(s) or principal(s) mterested in thIS submISSIOn/proposal are named therein and that no person other than those therein mentioned has/have any interest in this submissIon/proposal or in the agreement to be entered into; and 4 S \Planrung Department\DOWNTOWN PLAN UPDATE\Downtown Design GUldehnes\Downtown Design Gwdelmes c. No person or agency has been employed or retained to SOhCIt or secure tillS agreement upon an agreement or understandmg for a commission, percentage, brokerage, or contingent fee, exceptmg bona fide employees or established commercial agencies maintained by the purchaser for the purpose of doing business. PROFESSIONAL SERVlCES/CONSULTANTSl COMPETITIVE NEGOTIATION ACT ICCNA) - FLORIDA STATUTE 287.055 ProfessIOnal semces requested in this RFQ are within the scope of the practIce of architecture, landscape archItecture, professional engmeering, or registered land surveYing, as dermed by the laws of the State of Florida. Provisions of F.S. 287.055 apply. APPROPRIATIONS CLAUSE The City, an entity of government, IS subject to the appropnation of funds by its legislative body in an amount sufficient to allow continuation of its performance m accordance WIth the terms and condItIons of thIS contract for each and every fiscal year following the fiscal year m which this contract is executed and entered into and for whIch this contract shall remam m effect. The City shall, upon receipt of notice that sufficient funds are not available to continue its full and faithful performance of this contract, proVIde wntten notice to the Contractor of such event and effective thirty (30) days after giving such notice or upon the expiration of the penod of tIme for which funds were appropnated, whichever occurs first, be thereafter released at all further obligations in any way related to the contract. SUBMITTALS: Interested firms should state their interest in this project by submittmg eight copies of the followmg: . Letter of interest and understandmg on Firm stationery; . Description of Firm to include only the followIng: ,/ Legal name, years In business, officers, staff size, and staff breakdown by classIfication; ,/ List of all SImilar projects or work completed WIthin the last ten years, WIth dates of completIOn, size of projects, project cost, name of lead staff person, addresses, client contact persons, and telephone numbers; ,/ Names and titles of the project team; ,/ Resumes of all persons who will be working on thIS project, including consultants and interior deSIgn staff; -/ Table of organIZatIon proposed by the Firm for thIS proJect; -/ Selected examples from at least three different deSIgn guidelInes where the firm has been the principal au thor; 5 S \P1anrung Department\DOWNTOWN PLAN UPDATE\Downtown DeSign GUldelmes\Downtown Design Gwdehnes ./ Statements of professIonal and general liability Insurance, as required by the City; ./ FIrm brochures and business cards of persons to be assigned to this project; ./ List of legal actIOns brought against the firm within the last ten years. MULTIPLE FIRM TEAMS: Multiple firm or joint venture teams must clearly identIfy the roles and responsibilities of the proposed participants. FEES: ApproXImately $20,000 has been earmarked for these services. SELECTION PROCESS: The City Project Review Committee will review the RFQ submittals and select three to five firms for Interviews. Those firms not asked to respond to the RFQ wIll also be notified. The selected fIrmS wIll be shortlisted and gIven advance notIce to prepare for a publIc interview, to be held in Clearwater. The Interviews will be conducted over a one- or two-day schedule. A decIsIon followmg the interviews will be made wIthin five working days of the last interview. The selectIon wIll be based on the most quahfied fIrm with the most relevant experience, the quality of guidelines completed, their ease of administration and the ability to convey design issues to the pu blic. CONDITIONS: The City reserves the nght to accept and/or reject any or all proposals; to waive any irregularity, vanance, or informalIty whether technical or substantial in nature; and to negotiate with all qualified Firms in keeping WIth the best interests of the CIty. An award resultIng from thIS request shall be awarded to the Firm whose proposal 1S determined to be most advantageous to the CIty of Clearwater. Items which the Selection and Technical CommIttee WIll consider and weigh during the selection process are: aVaIlabilIty of the firm, successful experience creating deSIgn guidelInes utilizing the Secretary of Interior Standards for RehabilItatIOn, successful experience in preparing guidelines for downtown infill development, completeness of response to the RFQ. and qualIfications of key personnel to be aSSIgned to projects. 6 S \Planrung Department\DOWNTOWN PLAN UPDATE \ Downtown DeSign GUldelmes\Downtown DesIgIl. GUldebnes INSURANCE REQUIREMENTS: See Exhibit "A" attached. DISTRIBUTION: This RFQ is being maIled to Firms that have contacted the City and those that are believed to have the experience needed for this project. The project is also being advertIsed per City of Clearwater purchasIng policies. PROJECT SCHEDULE a Release date of RFQ Januroy 23,2003 b. Due date of RFQ Februroy 14,2003 c. Oral Presentatlons Februroy 27,2003 d. Selection Committee Decision March 7, 2003 GENERAL TERMS AND CONDITIONS: 1. AU responses become property of the CIty of Clearwater. 2. The City WIll not reimburse the respondent for any costs assocIated with the preparatIOn, submittal, or presentation of theIr responses to thIS request. , 3. The respondent acknowledges that all information contained within ItS response is part of the publ1c domaIn as defined by State of Florida SunshIne and Public Record Laws The City gIVes no assurance as to confidentIalIty of any portIon of any proposal once subrmtted. 4. The awards made pursuant to this Call for Professional Services are subject to the provisIOns of Chapter 112, Part III, Florida Statutes All respondents must dIsclose with their responses the name of an officer, director, owner, or agent who is also an employee of the CIty of Clearwater. 5. Respondents, their agents, and associates shall refrain from contactIng or solicitmg any CIty officials regarding thIS Call for Professional Services during the selection process. Failure to comply WIth this provIsion may result in dIsqualification of the respondent, at the option of the City. Only George McKIbben may be contacted. 7 S \Planrung Department\DOWNTOWN PLAN UPDATE\Downtown DeSIgn Gwdehnes\Downtown Design Gwdehnes 6. There shall be no discrimination as to race, sex, color, creed, handicaps, Of national origin in the operations conducted undef thIS engagement. 7. Due care and dIligence has been exercised in the preparation of this Call for Professional Services, and all information contained hefein IS believed to be su bstan tIally correct. However, the responsibilIty for determinmg the full extent of the services rests solely with those making responses. Neither the City nor ItS representatives shall be responsible for any error or omission in this response, nor for the faIlure on the part of the respondents to determme the full extent of the exposures 8. Preference will be gIven to those responses In full or substantially full complIance with the requested information in thIS document. 9. Each fespondent IS responsible for full and complete compliance WIth all laws, rules, and regulations including those of the Federal Government, the State of Florida, and the City of Clearwater. Failure or mabIlIty on the part of the respondent to have complete knowledge and intent to comply with such laws, rules, and fegulations shall not relieve any respondent from ItS obligation to honor ItS response and to perform completely in accordance with its response. 10. Any interpretation, clarification, correction, or change to the Call for Professional Services will be made by wntten addendum issued by the City's Purchasing Managef. Any oral or other type of communication concerning the Call for Professional Services shall not be bInding unless Issued by the City in the form of an addendum. 11. Responses must be signed by an indiVIdual of the respondent's organizatIOn legally authorized to commit the respondent's organIZatIon to the performance of the servIces contemplated by thIS Call for ProfeSSIOnal Services. 12. The successful respondent shall be requIred to submIt proof of licenses, certifications, and proofs of insufance as required by the CIty. 13. The successful respondent shall not be allowed to substitute project team members named In thIS response without the written permission of the City. 14. The designer is responsible fOf all costs associated WIth any non- dIscretionary changes. A bond for thIS purpose may be required. 8 S \Planrung Department \ DOWNTOWN PLAN UPDATE\Downtown ne"lgn Gwdelmes\Downtown DeSign GwdellOe& Documents cited in this document but not attached are available upon request. "This project has been financed m part with histonc preservation grant aSSIstance provided by the National Park ServIce, U.S. Department of Interior, admmistered through the Bureau of Historic Preservation, DIvislOn of Histoncal Resources, Florida Department of State, assisted by the HIstonc PreservatIOn Advisory Council. However, the contents and opmlOns do not necessarily reflect the views and opinions of the Department of the Interior or the Flonda Department of State, nor does the mentIon of trade names or commercial products constitute endorsement or recommendation by the Department of the Intenor or the Florida Department of State. This program receives Federal financial assistance for identification and protectIon of historic properties. Under TItle VI of the Civil Rights Act of 1964, Section 504 of the RehabIlItatIOn Act of 1973, and the Age Discrirmnation Act of 1975, as amended, the U.S. Department of the Intenor prohtbits discrimination on the baSIS of race, color, national origin, disability, or age in ItS federally assIsted programs. If you believe that you have been discriminated against in any program, activity, or faCIlIty as described above, or if you desire further information, please write to: Office of Equal OpportunIty, National Park ServIce, 1849 C Street, NW, Washington, DC 20240." 9 S \Plnnnmg Department\DOWNTOWN PLAN UPDATE\Downtown DeSign Grndelmes\Downtown Design Gwdelmes EXHIBIT "A" to City of Clearwater RFQ #14-03 INSURANCE REQUIREMENTS 1 Liability Insurance The proposer, If selected, shall furnish, pay for, and maintain dUring the life of any contract entered Into with the City the following liability coverage a Comprehensive General Liability Insurance on an "occurrence" basIs In an amount not less than $500,000 combined Single limit Bodily InjUry liability and Property Damage Liability. b BUSiness Automobile Liability Insurance In the amount of at least $500,000, providing Bodily InjUry Liability and Property Damage LIabIlity c Worker's Compensation Insurance applIcable to ItS employees, If any, for statutory coverage limits In comphance with Flonda laws, Including Employers' Liability that meets all state and federal laws d. ProfeSSional Liability/Malpractice/Errors or OmiSSions Insurance, as approprrate for the type of bUSiness engaged In by the Proposer, shall be purchased and maintained by the Proposer with minimum limIts of $1 ,000,000 per occurrence 2. Additional Insured The City IS to be speCifically Included as an additional Insured on all liability coverage descrrbed above, except the Insurance coverage Identified In paragraph 1 (d) 3. Notice of Cancellation or Restnctlon All poliCies of Insurance must be endorsed to proVide the City With thirty (30) day's notice of cancellation or restnctlon 4 Certificates of Insurance/Certified COPies of PoliCies The proposer, If selected, shall prOVide the City With a certificate or certificates of Insurance shOWing the eXistence of the coverage reqUIred by thiS RFQ, If any. The proposer Will maintain the required coverage With a current certificate or certificates of Insurance throughout the term of the contract With the City When speCifically requested by City In writing, the proposer WIll provide the City WIth certified caples of all poliCies of Insurance as reqUIred above. New certificates and new certified S Planmng DepllDownlOwn Plan Update/ExhIbit A RFQ doc Page 1 of2 copies of policies, If certified copies of policies have been requested, shall be provided City whenever any policy IS renewed, revised, or obtained from other msurers 5 The address where such certificates and certified policies shall be sent or delivered IS as follows City of Clearwater Attention CIty Clerk POBox 4748 Clearwater, FL 33758-4748 6 The proposer shall defend, indemnify, save and hold the City harmless from any and all claims, SUitS, Judgments and liability for death, personal InJury, bodily InJury, or property damage arising directly or Indirectly from any performance under thIs RFQ, or a subsequent purchase order or contract entered Into by City and proposer, ItS employees, subcontractors, or assIgns, including legal fees, court costs, or other legal expenses Proposer acknowledges that It IS solely responsible for complymg with the terms of this RFO or a purchase order or contract arising out of this RFO. In addItion, the proposer shall, at ItS expense, secure and provide to City, prior to beginning performance under and RFP, or a subsequent purchase order, or contract, all Insurance coverage as required In this RFQ. 7, Any party providing services or products to the City wIll be expected to enter into a written agreement, contract, or purchase order with the City that Incorporates, either In writing or by reference, all of the pertinent provIsions relating to Insurance and Insurance requirements as contained herem A faIlure to do so may, at the sole option of the City, dIsqualify any vendor, bidder or proposer of services and/or products to the City S P/mmmg Dept/Downtown Plan Updale/Exhlblt A RFQ doc Page 2 of2 Survey and Planning Grants Consultants/Consulting Firms Mr Kenneth GarcIa Abel GarcIa Arcrutects 2201 Dekle Av Tampa, FL 33606 Phone 813-251-3652 Fax 813-254-4935 Emad Ms Marlon Alroy ArchaeologIcal Consultants, Inc PO Box 5103 Sarasota, FL 34277-5103 Phone 941-925-9906 Fax 941-925-9767 Emad Ms Sherry Anderson 22 W Bryan St , #139 Savannah, GA 31401 Phone 912-236-5995 Fax 912-236-6790 Emall sherryanderson@prodlgy net Ms Melame Barr PO Box 17 Gamesvdle, FL 32602 Phone 352-377-4217 Fax Emad Mr Robert Carr Archaeological & Histoncal Conservancy PO Box 450283 MIallli, FL 33145 Phone 305-325-0789 Fax 305~325-0792 ElTMil ahcI @bellsouth net Ms Joyce CusIck Histone PreservatIon, Inc PO Box 1905 Dunnellon, FL 34430 Phone 352-489-3093 Fax Bmad Ms Jane Day Research Atlantica 728 Granada Dr Boca Raton, FL 33432 Phone 561-362-8842 Fax Emall Dr Diana GodWin Hlstonc Preservation Services 2086 Las Vegas Trail Navarre, FL 32566 Phone 850-255-0801 Fax 850-939-3001 Emall Mr Ken Hardm Janus Research, Inc PO Box 919 Samt Petersburg, FL 33731 Phone 727~821-7600 Fax 727-822-2368 Bmad Janus@Janus-research com Ms Mlkkt HartIg Hlstoncal & Architectural Research ServIces, Inc 3708 Flores Av Sarasota, FL 34239 Phone 941-955-6028 Fax 941-955-6028 Emad Mr Geoffrey Henry GAl Consultants-Southeast, Inc 201 E Pille St, #200 Orlando, FL 32801-2715 Phone 407-423-8398 Fax Bmad Mr Sidney Johnston HIstonc Deland, Inc 535 N Clara A v Deland, FL 32720 Phone 904-734-6288 Fax Emall Ms Jenmfer Langdale New South ASSOCIates 7064 N W 52nd Terrace Gamesvtlle, FL 32653 Phone 352-371-9050 Fax 352-371-9050 Emad Ms Sharyn Thompson The Center for HIstonc Cemetenes PreservatIOn 1229 Sarasota Dr Tallahassee, FL 32301 Phone 904-877-9014 Fax Eroad Ms Gwendolyn Waldorf 2894 Hadley Rd Tallahassee, fL 32308 Phone 904-668-3346 Fax Eroad Dr Lucy Wayne SouthArc, Inc 3700 N W 91s St, #D30 Gamesvllle, FL 32606 Phone 352-373-2633 Fax Emad Ms Karen Webster Hentage Research, rnc 1281 N Ocean Dr, #178 5mger Island, FL 33404 Phone 561-659-0560 Fax 561-881-5441 Emad Ms Susan Gllhs 902 N E 37th 5t Oakland Park, FL 33334 Phone 954-565-3970 Fax Emad sgtlhs@hobbyhne com Ms Lmda Stevenson Stevenson Architects, Inc 4900 Manatee W , #101 Bradenton, FL 34209 Phone 941-747-3696 Fax 941-745-5634 Bmad Ms Murray Laune 2858 5 W 14 Dr Gamesvllle, FL 32608 Phone 352-335-6784 Fax Ematl mlaune@gnvfdtnet Ms Lisa Parks Management Consultant 157 Kenwlth Court Lakeland, FL 33803-2601 Phone 941-686-0377 Fax 941-686-0377 Entail lparksalcp@aol com Ms loch Rubm Preservation Concepts 1025 Eastern Way Orlando, FL 32804 Phone 407-422-5243 Fax Emad Ms Rebecca Spam Schwartz 2727 13th St Samt Petersburg, FL 33704 Phone 727-823-0491 Fax Emall S \Plannlllg Dcpartment\DOWNTOWN PLAN UPDATE\DowntoWIl Design GUldelmcs\Docll doc I' INVITATION TO BID CLEARWATER, FLORIDA The Purchasing Officer, Clearwater, Flonda will receive sealed bid(s) on the following commodlty(ies) untll bid closmg(s) specified at which lime bids will be opened in the Purchasing Office 100 S Myrtle Avenue OPEN DATE TIME 14-03 RFQ DOWNTOWN CLEAWATER DESING GUIDELINES 02/14/03 4 00 PM Bid documents witb instructions may be obtained by contacting tbe Purchase Officer, City of Clearwater, P.O. Box 4748, Clearwater, Florida, or 100 south Myrtle A venue, Clearwater, Florida 33756. Please reference all invOices TAMP A TRIBUNE PLEASE ADVERTISE ON PThffiLLASCOUNTYONLY > ,. City of Clearwater COMMUNITY REDEVELOPMENT AGENCY RFQ 20 - 02 REQUEST FOR QUALIFICATIONS FOR URBAN DESIGN, STREETS CAPE AND WAYFINDING SERVICES ~~; '~:~Rrwater t- .::.rtl~!I. I JI -So..J<~ _ .",,~ - --=_;E'" U 1 ~ CITY OF CLEARWATER REQUEST FOR QUALIFICATIONS FOR URBAN DESIGN, STREETS CAPE AND WAYFINDING SERVICES The City of Clearwater announces that it is requesting responses from quabfied professionals for the following: Urban design, streetscape and wayfinding services associated with the update of the Downtown Redevelopment Plan including the "Gateway" area. The general boundaries of this area are Highland Avenue on the east. Clearwater Bay on the west, Drew Street on the north and Court Street on the south. Qualified firms will provide analysis and recommendations regarding the waterfront and downtown urban design condition and prepare a master plan for the downtown streetscape and wayfinding program The firm(s} selected for these assignments will be expected to sign a contract with the City of Clearwater. The City reserves the right to select specific companies submitting as part of a team subrmttal. Qualified responses will be reviewed and ranked by the CIty'S Review Committee. Preference at the discretion of the Review Committee may be given to respondents with national and/oc Florida design experience. Specific emphasIs will be placed on firms with proven iImovative and state of the art experience in urban design. streetscape and wayfinding projects. Oral presentations will be requested of short-listed potential selectees at the discretion of the Review Committee. Qualified firms are invited to notify the CIty of Clearwater of theIr lllterest in being selected by submitting eight (8) copies of the information cequired in the Submittals section and showing the qualifications of your firm to the address below by the required date. Additional response forms and non-technical information may be obtained from George McKibben, City Purchaslllg Manager, (727) 562-4634. This Request foc Qualifications is available on-lme at: www.cIearwater-fl.com. Select: "Purchasing"; "Invitations for Bid"; then "RFQ 20-02" . 2 MAIL OR DELIVER COMPLETED RESPONSES TO: George McKibben City Purchasing Manager Municipal Services Building 100 South Myrtle Avenue (3rd floor) Clearnrater. FL 33756 - 5520 Mailing address: P. O. Box 4748 Cleanvater. FL 33758-4748 All proposals must be received not later than 4:00 p.m. local time FRIDAY. April 26, 2002. The City assumes no responsibility for responses received after the stated time and date, or at any office or location other than that specified herein. whether due to mail delays. courter IDlstake. mishandling or any other reason. Late responses will he held unopened and not considered for award. OPENNESS OF PROCUREMENT PROCESS Written response, other submissions, correspondence. and all records made thereof. as well as negotiations conducted pursuant to this request. shall he handled in comphance with Chapters 119 and 286. Florida Statutes. The City gives no assurance as to the confidentiality of any portion of the qualiflcations once submitted. RETENTION AND DISPOSAL OF RESPONSE The City reserves the right to retain all submitted responses for official record purposes. The City also reserves the right to dispose of any or all copies of responses in whatever manner it deems appropriate. No copies of responses will be retwned to the firm. ERRORS AND OMlSSIONS Once a response is presented. the City shall not accept any requests by any firm to correct errors or omissions in any calculations submitted. 3 RESERVED RIGHT The City reselVes the right to accept or reject any and/ or all submissions/proposals. to waive irreguIarttles and technicalities. and to request resubmission. Any sole response received the first submission date mayor may not be rejected by the City depending on available competition and timely needs of the City. The City shall be the sole judge of the submission/proposal and the resulting negotiated agreement that is in its best interest and its decIsIon shall be final. Also. the City reserves the right to make such investigation. as it deems necessary to determine the ability of any responder to perform the work or seIVice requested. The responder shall provide information the Crty deems necesscuy to make this detennination. CONFLICT OF INTEREST Any prospective firm should make an affinnative statement in its proposals to the effect that, to its knowledge. its retention would not result in a conflict of interest with any party. Alternatively. should any potential conflict exist. the prospective firm should specify the party with which there might be a conflict. the nature of the potential conflict. and the means proposed to resolve such conflict. RIGHT TO PROTEST Any actual or prospective responder who is aggrieved in connection with the solicitation or award of a contract may seek resolution of its complaints by contacting the Purchasing Manager. NO COLLUSION By offerlng a submission to the RFQ. the responder certifies, and in the case of a Joint submission/proposal each party thereto certtftes as to its own orgaruzation. that in connection with the submission/proposal: a. No attempt has been made or will be made by the responder to induce any other person or firm to subrmt or not to submit a submission/proposal for the purpose of restrlcting competition; and b. The only person(s) or principal(s) interested in this submission/proposal are named therein and that no person other 4 than those therein mentioned has/have any interest in this submission/proposal or in the agreement to be entered into: and c. No person or agency has been employed or fetained to solicit or secure this agreement upon an agreement or understandmg fOf a comrrnssion. percentage. brokerage. or contingent fee. excepting bona fide employees Of establIshed conunefcial agencies maintained by the purchaser for the purpose of doing business. PROFESSIONAL SERVICES/CONSULTANTS' COMPETITIVE NEGOTIATION ACT (CCNA) - FLORIDA STATUTE 287.055 Professional services fequested in this RFQ are within the scope of the practice of architecture. landscape architecture. professional engmeenng. Of fegistefed land surveying. as defined by the laws of the State of Florida. Provisions of F.S. 287.055 apply. APPROPRIATIONS CLAUSE The City, an entity of government. is subject to the appropriation of fimds by its legislative body in an amount sufficient to allow continuation of its performance in accordance with the terms and condItions of this contract for each and every fiscal year following the fiscal year in which this contract is executed and entered mto and for which this contract shall remain in effect. The City shall. upon feceipt of notice that sufficient fimds are not available to continue its full and faithful performance of this contract. proVIde wrttten notice to the Contractor of such event and effective tlnrty (30) days after giving such notice or upon the expiration of the peliod of time for which funds were appropIiated, wluchever occurs first. be thereafter released at all further oblIgatIons in any way related to the contract. SUBMITTALS: Interested firms should state their interest in this project by submitting eight copies of the following: . Letter of interest and understanding on Firm stationery; . Descrtption of Firm to include only the following: -I' Legal name, years in business. officers. staff size. and staff breakdown by classification; 5 CONDITIONS: The City reseIVes the right to accept and/or reject any or all proposals; to waive any irregularity. variance. or informality whether technical or substantial in nature; and to negotiate with all qualified Firms in keeping with the best interests of the City. An award resulting from this request shall be awarded to the Frrm whose proposal is detennined to be most advantageous to the CIty of CleaIWater. Items which the SelectIon and Technical Committee will consider and weigh during the selection process are: availability of the firm. successful expenence designing urban envrronments. streetscape and wayfinding projects, completeness of response to the RFQ. and qualifications of key personnel to be assigned to projects. INSURANCE REQUIREMENTS: See Exhibit "A" attached. DISTRIBUTION: This RFQ is being ma.I.led to Firms that have contacted the City and those that are believed to have the experience needed for this project. The project is also being advertised per City of Clearwater purchasing policies. PROJECT SCHEDULE a. Release date of RFQ April 3. 2002 b. Due date of RFQ April 26. 2002 c. Oral Presentations May 3. 2002 d. Selection Conunittee Recommendation May 10. 2002 e. City Commission Action (if required) 1BA 7 GENERAL TERMS AND CONDITIONS: 1. All responses become property of the City of Clearwater. 2. The City will not reimburse the respondent for any costs associated With the preparation. submittal. or presentation of their responses to this request. 3. The respondent acknowledges that all information contained WIthin Its response is part of the public domain as defined by State of Florida Sunshine and Public Record Laws. The City gives no assurance as to confidentiality of any portion of any proposal once submitted. 4. The awards made pursuant to this Call for Professional Services are subject to the provisions of Chapter 112. Part III, Florida Statutes. All respondents must disclose willi llieir responses the name of an officer. director, owner. or agent who is also an employee of the City of Clearwater. 5. Respondents, their agents, and associates shall refrain from contacting or soliciting any City officials regarding this Call for Professional Services during the selection process. FaIlure to comply with this provision may result in disqualification of the respondent, at the option of the City. Only George McKibben may be contacted. 6. There shall be no discrimination as to race, sex, color, creed. handicaps, or national origin in the operations conducted nnder this engagement. 7. Due care and diligence has been exercised in the preparation of tlus Call for Professional Services, and all information contained herein is believed to be substantially correct. However, the responsibility for determining the full extent of the services rests solely with those making responses. Neillier the City nor its representatives shall be responsible for any error or omission in this response. nor for the failure on the part of the respondents to determine the full extent of the exposures. 8. Preference will be given to those responses in full or substantially full compliance with the requested information in this document. 8 \' EXHIBIT A To CITY OF CLEARWATER RFQ # 20 - 02 INSURANCE REQUIREMENTS 1 L~abil~ty Insurance. The proposer, if selected, shall furn~sh, pay for, and mainta~n during the life of any contract entered into w~th the c~ty the follow~ng liabil~ty coverage. a. Comprehensive General L~abil~ty insurance on an "occurrence" bas~s ~n an amount not less than $500,000 combined s~ngle l~m1t Bodily Injury Llab~lity and Property Damage L~ability. b. Business Automob~le Liability insurance 1n the amount of at least $500,000, provld~ng Bodily InJury Liab~lity and Property Damage Liabillty. c. Worker's Compensat~on Insurance applicable to its employees, 1f any, for statutory coverage l~mlts in compliance with Florida laws, including Employers' Liab~l~ty that meets all state and federal laws. d. Professional Liability/Malpractice/Errors or Omlssions insurance, as approprlate for the type of business engaged ~n by the Proposer, shall be purchased and maintained by the Proposer with m1nlrnum lim1ts of $1,000,000 per occurrence. 2. Add1tional Insured. The city is to be spec1f1cally ~ncluded as an addit~onal insured on all 1~abl1~ty coverage described above, except the insurance coverage ldent~fled ~n paragraph 1 (d) . 3. Notlce of Cancellat~on or Restrlct~on. All pollcles of ~nsurance must be endorsed to prov~de the c~ty w~th th~rty (30) day's not~ce of cancellation or restrict~on. 4. Certificates of Insurance/Cert~fied Copies of Policles. The proposer, ~f selected, shall provide the city with a cert~flcate or certlflcates of insurance show~ng the ex~stence of the coverage requ~red by thlS RFQ, ~f any. The proposer wlll malntaln the required coverage with a current certificate or certificates of lnsurance throughout the term of the contract with the city When speclf~cally requested 1 ~) by c~ty ~n wr~tlng, the proposer w~ll prov~de the city with certified copies of all pol~cies of ~nsurance as requlred above New certificates and new certified copies of pol~c~es, ~f cert~fled copies of policies have been requested, shall be provided c~ty whenever any pol~cy is renewed, revlsed, or obtalned from other lnsurers. 5 The address where such certlficates and cert~fied pol~ces shall be sent or dellvered is as follows' C~ty of Clearwater Attention. C~ty Clerk P.O Box 4748 Clearwater, FL 33758-4748 6. The proposer shall defend, lndemnlfy, save and hold the Clty harmless from any and all claims, suits, judgments and llablllty for death, personal injury, bodily lnJury, or property damage arising dlrectly or indirectly from any performance under thls RFQ, or a subsequent purchase order or contract entered ~nto by city and proposer, ~ts employees, subcontractors, or assigns, including legal fees, court costs, or other legal expenses. Proposer acknowledges that It lS solely responslble for comply~ng with the terms of this RFQ or a purchase order or contract arising out of thls RFQ. In addltlon, the proposer shall, at its expense, secure and provlde to City, prior to beglnning performance under an RFP, or a subsequent purchase order, or contract, all ~nsurance coverage as requlred In thls RFQ. 7. Any party providing services or products to the city wi11 be expected to enter into a written agreement, contract, or purchase order with the city that incorporates, either in writing or ~ reference, a11 of the pertinent provisions relating to insurance and insurance requirements as contained herein. A failure to do so may, at the sole option of the city, disqualify any vendor, bidder or proposer of services and/or products to the city. 2 ~"'U~W)>~JJ)>~~W~~JJ~"'UJJ~m~JJ~Z g~~~~m~@~~m~~~~Z::rnnmff~=m3 -= <W~ ~([)~<~~ ~-::r~ - ([)~ro([)::r ([)~~~m ~([)3I~([)::r::rm~~ =~ JJ~~::r ~~([)~ ~-([)~~3 ~~~~~~"'U~rJJ^gIQ~{j')~([)~-roro O~m([)~~JJa ~~~em{j')m~~JJ~o= N~~ ([) 0 ~~~,- ::r'~ eN <~~n -([) _e ~3-~ ::r~~S~N o ([) ~ <~ - C~~~([)O~-~ e ~ n m~ Dl ::r3~m<o a. ~ ::r ~~ ~ ~~ C{j')<::r lO . -0 3~ m ~ ~ ~ ~ ~ m ~ )> )> )> )>)> )>)>)>)>)>-t m a > >0 >>>>>~ 5: ::r ::r ~ ~ u g. 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INVITATION TO BID CLEARWATER, FLORIDA The Purchasing Officer, Clearwater, FlOrida Will receive sealed bld(s) on the follOWing commodltY(les) untIl bId closlng(s) speclfred at which tIme bIds Will be opened In the Purchasing Office 100 So Myrtle Avenue OPEN DATE 20-02 RFQ URBAN DESIGN, STREETSCAPE & WAYFINOING SERVICES 4/26/2002 Bid documents with instructions may be obtained by contactmg the Purchasing Officer, City of Bid documents wIth InstructIons may be obtained by contacting the PurchaSing Officer, City of Clearwater, POBox 4748, Clearwater, Fie Florida 33758, or 100 South Myrtle Avenue, Clearwater, Florida 33756 Please reference f 14032 all Invoices TAMPA TRIBUNE PLEASE A[ DVERTISE ON 14-Apr-02 PINELLAS COUNTY ONLY TIME 4:00 PM Attachment A PrOject Work Schedule for this rcportme: period };> FInal draft of Design GUldelmes completed by City Staff and delivered to the State 2 Summary of ProJect Work Completed };> RFQ prepared, };> RFQ released on January 23,2003, };> Contract wIth consultant slgned and completed on Apnl 28,2003, };> Klck-offmeetmg held May 28,2003, };> FIrst PublIc Meetmg held June 25,2003, };> Second PublIc Meetmg held July 30,2003, };> Presentation before the Downtown Development Board on August 6,2003, };> FIrst draft of the DesIgn GUIdelInes dehvered to Staff on July 23,2003, };> Two payments made to LDI (consultant) of $10,000 each (mvOIce nos 1413 and 1516 and check nos 364305 and 365410, respectIVely. These have been prevlOusly attached to the Fourth Quarterly report submItted on August 8, 2003 Should addlttonal copIes be reqUired they WIll be sent up promptly upon request ), and };> Fmal draft of Deslgn Gutdehnes completed by CIty Staff and delIvered to the State 3. Unusual or SIgnlficant CondItions or Problems Encountered };> AddItIOnal ttme was expended early m the process (wIthm the first and second quarters) m obtammg conceptual approval form the CIty CommISSIon, };> A tIme extension was granted by the State permlttmg the final draft of the Design GUIdelInes to be submItted on September 30,2003 mstead of June 30,2003, };> On August 8, 2003 the CIty gave Land Design Innovattons, Inc (LDI) 10 days' wntten notIce of ItS electIOn to tenmnate the Consultmg ServIces Agreement between the CIty and LDI The effective date of the tenmnatlOn was 10 days from the date of that letter (August 18, 2003) The CIty directed LDI not to perform any further work under the Agreement The cIrcumstances and reasomng are effecttvely outlmed III the attached letter Subsequent to that actIOn, CIty Staff have completed the DeSIgn GUldehnes 4 LIstmg of ReqUIred Documents to be SubmItted or Already SubmItted };> Listed on the worksheet ~\, \:r;(, jl('r'\fl , f;~j~r'l; 'J\ ~, . :+(,{ ,~ t ,1 ~ , /i~~J '" I';' .. I 'u" < " , ~.,/ i .\ ~ . " ". "" - , <- , \ \ l~~tl fl,l {I , ~ r~/ ,', ,I, , ' . ~~r '''11,1' , , , ,1IJ ,j fil,f~ ' " , "l , I-l~ "''. 5 Bnefly descnbc the project work actually accomphshed and mdlCate any vanatIOns from that ongmally planned The work project mcludes Design GUIdehnes m two parts, Part I addresses the Downtown Plan area as a whole and Part II addresses gmdehnes specIfic to each character dlstnct The GUIdelInes cover tOpICS mcludmg but not limited to HIstonc preservatIOns, rehabIlItatIOn, redevelopment and new development SpecIfically, they cover bUlldmg form, placement and onentatron, lot SIze and coverage, archItectural details, fences and walls and landscapmg The final product does not vary from that ongmally planned Number of attendees at workshop, semmars, etc ApprOXImately 130 among four pubhc meetmgs Number of caples of final products produced or pnnted Two sets (addItIOnal sets wIll be pnnted subsequent to final approval by CIty ComnnssIOn) 6 Descnbe dIfferences between ongmal cost estImate and actual costs of project work Items The ongmal cost estImate was for $30,000 but thIS was reduced to $20,000 due the release of LDI from then contract (see attachment B) The total expendIture by the CIty was $20,000 7 Descnbe the economIC benefit achIeved from the project Please complete the followmg mformatIOn The economIC benefit has not been realized yet although one project has been submItted to the CIty for Development ReVIew whIch appears to be meetmg the reqUIrements of the DeSIgn GUIdelines although a formal reVIew has not fully begun as of the submittal of thIS package Total numbcr ofpatd person~hours worked N/A Number of employees workmg on project (do not mclude volunteers) N/A Total payroll N/A S IPlanmng DepartmentlDOWNTOWN PLAN UPDA TEIDOWNTOWN DESIGN GutDELtNFSICoJrespondencelSta/e correspondencelFifih Qua'./erly ReportllO-31-03 Quarterly Repqrt Attachment A doc .' . " , , t \uJ ,I " ~ ; 1 t' , 'I' r ')- ~II L :~{ " {ri.; Ir i t '.) ,~ ~,/) f r: ~tt ~/i l r" \.11 b ATTACHMENT B ,...-;-' I .r-\..) ~ f( ('1\ r-- \,,:::.., "- --/) f/JJt August8,2003 " - \ '> ,: / '~) il )t..., , :'--" (" VIA FACSIMILE AND U SMAIL Ms Tracy Crowe, Pnnclpal Planner Land Design Innovations, Inc 140 North Orlando Avenue Winter Park, Flonda 32789 Re Consulting Services Agreement, City of Clearwater/LDI Dear Ms Crowe, The City of Clearwater hereby gives Land Design Innovations, Inc (LDI) ten (10) days' written nottce of ItS election to terminate the Consulting Services Agreement between the City and LDI, at the City's sole discretion, pursuant to Paragraph 7 thereof The effective date of the termination shall be ten (10) days from the date of this letter set forth above The City directs that LDI shall not perform any further work under the Agreement Per Section 91 of the Scope of Services [Exhibit A to the Agreement], LDI was to provIde one onglnal digital copy of the draft Design GUidelines pnor to Workshop # 2 which was held on July 30, 2003 Section 11 0 provides that all reports shall be prepared uSing Mlcrpsoft Word, Excel or Publisher, and ArcVlew The draft DeSign GUidelines proYIQ~~Jp the City were In a PDF read~only format that doesn't meet the contract 9_~~19~t~9ns \~ease ImmedIately provide a copy of the draft DeSign GUldefrnes In one Of(thEl'\f06T1'ats listed above to Planning Director Cyndr Tarapanl (~->t\ <\\\ ( -, II \> \ \ The::City received your second inVOice on August 5, 2903~nd IS processing It for payrneflt Please forward all property and matenals, Inchjdln9)~esearch and working files, In LDI's possession belonging to or paid for by t~~] ...-Clty" In accordance With Paragraph 11 of the Agreement, to Ms Tarapanl's attentIon ~3~YOU "t"""_~ --- ;-:;\ ...- ~~\ \ v, ') c~ SIncerely, Garry Brumback ASSistant City Manager S \Planmng Departmen/IDOWNTOWN PLAN UPDATEIDOWNTOWN DESIGN GUIDEL/NESICorrespondencelSrate correspondencelFlflh Quarterly Report\10-31-03 Consultant Termmatlon Letter (LDI) doc I , J[ I ,~; \\, ~ ~ . \~, \~~ I W r~'"' , r "J' 1'- . ~, ~ J{~ '~f' " "" l~~r It. Tl..,....j "'l-;t ~/'~ I' " d~r~~N ' . ,-' '" I ~ ..:~ t" I '~'r: , , " , , - , -" 1\ " . '. )~ Ii II~ , ,( 1~ \ J..... i :r, I I Return Completed Report to: Grants and EducatIOn Section Bureau of Histone PreservatIOn DIvision ofHlstoncal Resources 500 South Bronough Street Tallahassee, Flonda 32399-0250 Your Grants Manager IS. Marv Rowlev (850) 245-6333 or Toll Free at (800) 847-7278 FAX: (850) 245-6437 EMAIL: mrowley@mail.dos.state.n.us PROJECT PROGRESS & EXPENDITURE REPORT REPORT FOR THE 1st 2nd 3rd ~ (PLEASE CIRCLE ONE) PROJECT PERIOD Reports are due every three months of your grant penod Grant Number: F0216 Grantee Name Citv of Clearwater Project TItle. Downtown Clearwater Desie:n Guidelines Project Type Survey and Plannin2: Grant Award Amount $10,000.00 Grant Award Agreement Begmnmg Date Date ofImtIatlOn of ProJect Work Scheduled Project CompletIon Date (0- z.c, 'ol,. ( l.. 0 Z. IO."${.O) Project Contact Information is shown below. Please correct or update as needed. Project Contact: Ms. Cyndi Hardin Tarapani Address: 112 South Osceola Avenue Clearwater, FL 33756 Daytime Phone Number: FAX Number: (727) 562-4547 (727) 562-4576 , ! l~t . )~ \ I J...lt v }.I, ?- jt- ~ l( , ~ ~~~'?'o I"" , (Ij'll 'J' 1"'-t,?-1'1. I 1 I" ~ \ -^, q d' ~, ,j " '\ t'~\ ) J tfl ~ 1 I '"~~(~ ~ :t (' f..... ~f. J )i'1~; Jl~~f \ Crll . }~'I<o ,f~\f ' ,r/{l it'\ 1r~~t l'-l " \ ~ l ~l \~ 1......~ ", " . , , ll\t l(L~t~ 'r't~~"" .\.- , ~ _I .tI >' ), Project Progress & Expenditure K....port Page Two \ I I Expenditure Report Documentation Procedures For Advanced Payments Please read all Documentation Procedures before preparin2 each Pro2ress & Expenditure Report. The followin2 information is reQuired for each report. Detailed backup documentation MUST accompany expenditure reports. 1. Reporting Period Review A. Enter your total CASH expendItures for the reportmg penad Cash expendItures MUST be detailed on the Cash Outlay Sheet LIst all expenses/mvOIces PLEASE SEE ITEM 5 BELOW B. Enter your total donated servIces and donated values Donated servIces and values must be detaIled on the Donated Values and Donated ServIces Sheets PLEASE SEE ITEM 6 BELOW C. Enter the sum of Items A and B above to show your Total ExpendItures for the reportmg penod 2. Grant Summary A. Enter the total cash you have expended to date. B. Enter the total Donates ServIces/Donated Values used and receIved to date c. Enter the sums of Items A and B above to show your Total ExpendItures dunng the Grant Award penod 3. Interest Except where exempted by Federal Statute, all subgrantees of a State shall remit interest or other investment income which exceeds $250.00 per year earned on advances of Historic Preservation Fund grant funds. 4. Certification To be SIgned and dated by authonzed person 5. Cash Outlay A. LIst the mfonnatlOll III the proper columns B. Back-up Documentation is required. Each cash/check or voucher expenditure must be documented with an invoice AND proof of payment, either in the form of a canceled check (front and back) or proof of receipt of payment BY THE VENDOR, or a detaIled accounting page showing debits and credits. C. The purpose of each expendIture must be stated clearly and m sufficIent detaIl for the DIVIsIon to determme If the expendIture IS allowable D. For in-kind services (salaries), time sheets and back-up payroll documentation are required. In hstmg paId employees, be aware that the amount clazmed may be greater than the amount of check SlUce you are allowed to claIm the gross salary plus benefits A sample In-Kmd ServIces TIme Sheet IS attached You may choose to use thIS or other forms E. The maxImum allowable hourly rate for Federally funded grant projects IS $60 29 " " ( r,~ ; 4@ , ....Lt....t "" I "l~ " J \" ~J d ,!-,,I," , , "'\. IVlt~!.~ I ", ~~J ~ .~ < ~\1r) -);r t ,I, '1\f:j,"~'" y;:t'l o\"'Lt(,. I ' Project Progress & Expenditure ncport Page Three : I 6. Donated Values A. Donated Materials and Transportation 1. Donated matenals must be documented on thIS form 2 Make certam all matenals were donated wlthm the Grant Award Agreement penod 3 MIleage must be calculated at $ 29/ mIle DestmatIOn, purpose of travel, and number ofmlles dnven must be lIsted B. Donated Services 1 All Donated ServIces MUST be documented on an attached Donated ServIces TIme Sheet 2 Each attached TIme Sheet must be sIgned and dated by the Volunteer and the Project SupervIsor 3 LIst each ofthe donors and theIr donated servIces 4 Be sure to mclude the total hours worked , I I ~f "e' 1}~4. ,~ r.;':~ r .I. ~, ~....(t1'\'~ ~11;t.t~ '-:~~ ~oj , ~,,\~, ....,..~ 9lt J;"<" 0 )";~i ., S. f "J\.l{I.r~ ;~ I ~ , " "', ,r\.r >') "rii\ ~ :)11\ I ') l~f ~l I,~t';~ ltrt... Itl-~""\ ;-~-'~ f, ~;~ !.,~\ ,? " ~ ;l4, " < J: Project Progress & Expenditure hc:port Page Four ) , Expenditure Report 1. REPORTING PERIOD REVIEW: A. Cash expended this Period: $0 $0 $D B. Donated ServIceslDonated Values claimed this Period C. Total expenditures for this Period 2. GRANT SUMMARY: A. Total Cash expended to Date $ lO 000 ,. B. Total Donated Services/Donated Values expended to date $ o c. Total expenditures to date $IO,~ . 3. Interest Except where exempted by Federal Statute, all subgrantees of a State shall remit interest or other investment income which exceeds $250.00 per year earned on advances of Historic Preservation Fund grant funds. Checks must be made payable to: "National Park Service". 4. CertIfication: I certify that to the best of my knowledge the information reported herein is correct, that all goods and services inVOIced have been receIved, and that all outlays were made in accordance with grant conditions. ( C7. 'Z.2 'C? ;, Date SIgnature of Authonzed Person (please SIgn m mk Ongmal SIgnatures Only Please) ,,' 1/ 'l:\ , , ~...~!.j~1 .', ~~l.. 'l " t\,' J~!t ~ :tI \ ,I, ~ ~ 1 .. ~< ,'I J I ~ l ( , " 'r" ~\ t~;':.: t'l,l,', ~~.) L , :~~~,t , \ i\ Project Progress & Expenditure h~port Page Five S. Cash Outlay ATTACH ALL INVOICES, PROOFS OF PAYMENT, TIME SHEETS AND PAYROLL REGISTERS. ~ "L ~ L. t(ts. t-2f~('"'~ ~.ZJ.f)? Ilo;av - bill!; } .., ,. 8 'r.()}. #/O,a:Jo- I::ll ~(b TOTAL AMOUNT CLAIMED FOR CASH OUTLAY ~~ ct:(? - Attach additional pages for Cash Outlay as necessary' , , ,i; , ' I , rlJI .< ,,,' Jf>q; , ;- , l'l" I L~" {, " ,,1' ir,ll/<I l~~j . ....t ~';. f, ! ~".s ';;.""1 :pAI\' !<'fJ ' II II.-~""'-~ , , P;,.. I, I~Y~> ~~rir'.,\ iI\~'4 t ~.. 1 o'"4l' ~~t}Li I; d.~ -p...i , )~ r,\:It " I' Jp .~ r,!E ~ ~ . 4' 11,jr- lli1"... I r ~ II ~ '" , ) \ Project Progress & Expenditure Report Page Six 6. Douated Values A. Donated Materials and Travel List all donated matenals below The rmleage allowance IS $ 29/nnle A- TOTAL AMOUNT CLAIMED FOR DONATED MA TERIALS/TRA VEL - Attach addItIOnal pages for Donated Materials and TransportatIOn as necessary. T ! I ~ 1 " ~ ..~ ; 0~ ,\1 :~~~ I~~ I pj.... /It,( ~\"r J ,~A.t{; ~~~l.\V , ~ ... ~ I)<,....r;; j .. ~ ~ "f, ~ ~1'~~ I},I ~f F ~ l...V'.\~ I " , I ~ ~ i1 '7 li Project Progress & Expenditure h-.::port Page Seven II B. Donated Services List total donated hours provIded by each mdlVidual Hourly rates shall be Federal Minimum Wage, ($5.15 per hour), unless the work performed IS that III whIch the person performmg the service IS otheTWlse usually employed or possesses profeSSIOnal slo11s, and lor trallllIlg and expenence III that field of profeSSIOnal expertise, III wluch case the rate shall be that normally paid for such servIces If the hourly rate lIsted IS above Federal Mmmmm Wage, attach a sIgned statement from the mdlVldual hstmg hIslher qualificatIOns ATTACH DONATED SERVICES TIME SHEETS. N TOTAL AMOUNT CLAIMED FOR DONATED SERVICES - Attach additional pages for Dontlied Services as necessary. ~;r I,)V1 'J, ~t;'!/;.l .t,?\:~ : r .iit~. '" , "f't~ ;yi '"/:j'ti 'I.\~il , , , ~ .J\l~ ,/;~..}~ ~~",. \. I\.~\.ll .;.wl/ ;--'.f\\f rF)~1!f'l ~~ (" tff;.Y .r .,. t~; ~ L Project Progress & Expenditure .h,.,;;port Page Eight Progress Report For Project Progress Reports submitted for all reporting periods other than the final, please answer or provide information for all of the following items except those marked FINAL REPORT ONLY. For the final report, please respond to all items. 1 Project Work Schedule for this reoortio2: period: Z 02- ;d{e0,~ & A 2 Summary ofProlect Work Completed 7 /ls2... 4.f1o.~J A 3 Unusual or SIgmficant CondItIOns or Problems Encountered f €e- k~t..I"'P -vi- A 4 LIstmg of ReqUlred Documents to be SubmItted or Already SubmItted x Copy of selectIon process documentatIOn (RFP, bId notIces, results of bIds, etc ) for professIOnal services such as consultants, etc Date SubmItted 7- 'l(.() '1 >\ Draft copy of contract(s) for profeSSIOnal and servIces for reVIew and approval Date SubmItted X Approved fully executed copy of contract(s) for profeSSIOnal servIces Date SubmItted t(. Z1'-o ) ">s"" CopIes of Draft Products (Plans, Reports, Brochures) for reVIew and approval Date SubmItted 8'-".CD) For ~J =,Ii 6 v:J..{;"f1 product >< News Releases Date SubmItted 'i$'.~'o") --=- Grantee Staff and/or V olunteers (attach hst- of names, pOSItIOns, and pay scales) Date Submltted ," , .' " , I, , I ..,~ I ~ , " I I' I , " . , r ;" Ji;'!I, ~' ~ '1 \ ~J~ ~I 1~)~1'" t~~ ~i L ~\1~ , '" <" 11 I) pl/ \ . \ ~ .tu ...'h' 'J\[" , ' I :~~:rl . "" Jl41 , )1', ,,' " I r/ I }I Project Progress & Expenditure Keport Page Nme II FINAL REPORT ONLY (items 5-8 are applicable only to the 4th/final report) 5 Bnefly descnbe the project work actually accomplIshed and mdlcate any vanatlOns from that ongmally planned 5 C!e- A ./la..t.,.,... J. i- Number of attendees at workshops, semmars, etc' Number of copIes of final products produced or pnnted 6 Descnbe dIfferences between ongInal cost estimates and actual costs of proJect work Items 5f!/2-. Af/-se- ~ ;t.-,-. r A- 7 Descnbe the economIC benefit achIeved from the project Please complete the folloWIng mformatIOn 5' Qe ft ~ 1, .-... 4-'1 J-. A- Total number of paId person-hours worked Nwnber of employees workmg on project (do not Include volunteers) Total payroll '. " \l"~ . i 1/, ~f;"iJ; '1 ~!~ '-'l. ' ~c~. ,-1'1 \lt~~I~ \ ~i' 'l}:i I I L 'l. ~ \1 ". ' "", ..: 1.,\ ~ :~)/h "~~ l,~ ','jJ. / ~ ~~ ~ t., I .... ',' rtl(~r \ll:l~ I-('Rl' ,"Il: ~~ l~~~ .\ ' llllr~~rr / "'~I ,~~~~ \ I Project Progress & Expenditure .I'..:port Page Ten ) r FINAL REPORT ONLY 8 (FINAL REPORT ONLY) Attestation Statement I attest, under penalties of perjury, that this organization has complied with the provisions of the grant and that all information reported to the Florida Department of State, Division of Historical Resources is correct. ~ ~ ( o. 2.8'"l?) Date SlgnatuTe of Duly Authonzed RepresentatIve Grant AWaTd AgTeement NumbeT FtJ "Z. ( b GTant Award Amount $ ( 0 f tJc)C> ',1 . , jl ~ ~ ~ Lfl~ ,~ vl I <l ~ I \\:t~ ' , ,', "I ~ f.~ ~).. 'c'. (.t\\ '~'r,\' fl, ,~ , (:I1~ ~ ~. I.....j/ ~ ~ ~ \ ;,1) t l';'~ ~~ '" 11,;,1l ~';~ r.;I " " '\ I,; / I ~ ~~ "rr ~ ,t...... f ~~~ ,( , i ~ !" ..J.'t ' L. , ~, ~ ) ) Send to Grants and EducatIon SectIon, Bureau of Htstonc PreservatIon, 500 South Bronaugh Street, Tallahassee, Flonda 32399~0250, (850) 245-6333, Fax (850) 245-6437 DOCUMENTATION OF DONATED SERVICES Grant No PO Z ( b Project TItle Vo'c...... h"..~.... r: feu.. r-t-kr i::e S'7'" (;v.fIc 1.-"1f~) Name of Volunteer N fA Type of Work Performed 1\.1 (.A Hourly Rate of $ NtA /hour Based on AliA The hourly rate shall be the Federal mmmlum wage ($5 15) unless the work performed IS that m whIch the volunteer IS otheIWlse usually employed or possesses profeSSional sla.lls, trammg and expenence, m whICh case the rate shall be that normally paId for such semces m the project area or actual salary A letter supportmg any rate over mmImum wage must accompany thIS form BEGINNING ENDING DATE VALUE DATE OF OF TOTAL WORK HOURLY (HOURS x REPORTING REPORTING HOURS RATE RATE) PERIOD PERIOD - - - - - Total Hours Claimed Total Amount Claimed $ Date SIgnature of Employee Date Signature of ProJect SupervIsor , " , IJI' ~ jri~~ ,",~j"" .J!'t, {~\e ...."1" tJ~"1 'I::'i,l' <l'~;, '1, , , ,.... , ,~ t {oJ . ".' t"" j ,1 '!i~ i 't~)l~L ~/L'l..I:t~ 1.4 t t};l , , . .. , .', '" ,." 1~}:1 ~.... Return Completed Report to: Grants and EducatIOn SectIOn Bureau of Historic PreservatIOn DIvIsIOn of Historical Resources 500 South Bronough Street Tallahassee, Florida 32399-0250 Your Grants Manager IS: Mary Rowley (850) 245-6333 or Toll Free at (800) 847-7278 FAX: (850) 245-6437 EMAIL: mrowlev@;mail dos.state.tl.us PROJECT PROGRESS & EXPENDITURE REPORT REPORT FOR THE el 2nd 3rd Final (PLEASE CIRCLE ONE) PROJECT PERIOD Reports are due every three months of your grant penod Grant Number F02t6 Grantee Name City of Clearwater Project TItle Downtown Clearwater Desil!n GUidelines Project Type Survey and Planninl! Grant Award Amount $10,000.00 Grant Award Agreement Begmnmg Date Date oflmtiatlOn of ProJect Work Scheduled Project CompletIon Date June 30, 2003 Project Contact InformatIOn lS shown below. Please correct or update as needed. Project Contact: Ms. Cyndi Hardin Tarapani Address: 112 South Osceola Avenue Clearwater, FL 33756 Daytime Phone Number: FAX Number: (727) 562-4547 (727) 562-4576 Project Progress & Expenditure h...port Page Four Expenditure Report 1 REPORTING PERIOD REVIEW: A. Cash expended this Period: $ B. Donated Servlces/Donated Values claimed this Period $ c. Total expenditures for this Period $ 2. GRANT SUMMARY: A. Total Cash expended to Date $ B. Total Donated Services/Donated Values expended to date $ c. Total expenditures to date $ 3. In terest Except where exempted by Federal Statute, all subgrantees of a State shall remit interest or other investment income which exceeds $250.00 per year earned on advances of Histonc Preservation Fund grant funds. Checks must be made payable to: "National Park Service". 4. Certification: I certify that to the best of my knowledge the information reported herem is correct, that all goods and services invoiced have been received, and that all outlays were made in accordance with grant conditions. SIgnature of Authonzed Person (Please Slgn m mk Ongmal SIgnatures Only Please) Date Project Progress & Expenditure h",port Page Five 5. Cash Outlay ATTACH ALL INVOICES, PROOFS OF PAYMENT, TIME SHEETS AND PAYROLL REGISTERS. ltr' ">.%11$-'" ,> ~01!!_'X"-\ - ~V0Icr- _. > . VENI)~R ~AJ\1E~iW' '. 0~D"~T"'~ ~ wPkiuiD "llil%t ; 't72itt\f4J. ~ ~U:A.':U L~ . .~_%'. ,~~Ull"$I.I%_€HE('K' ~ SE-L0~fE,;LENDrrURE lSiI!lMBER%ii_ UNIlJlfj IlL" "kM€jl;}!',jIM , "ECK.,'::' ~.Jc~llttEn , TOTAL AMOUNT CLAIMED FOR CASH OUTLAY Attach additional pages for Cash Outlay as necessary Project Progress & Expenditure Report Page Six 6. Donated Values A. Donated Materials and Travel List all donated matenals below The nnleage allowance 18 $ 29/nnle TOTAL AMOUNT CLAIMED FOR DONA TED MATERIALS/TRAVEL Attach additIOnal pages for Donated Matenals and Transportation as necessary PrOject Progress & Expenditure h",port Page Seven B. Donated Services List total donated hours provided by each mdlVldual Hourly rates shall be Federal MInimum Wage, ($515 per hour), unless the work performed IS that ill which the person performmg the servlce 1S otheIWlse usually employed or possesses professlOnal slaBs, and lor trammg and expenence ill that field of professIOnal expertise, m which case the rate shall be that normally pald for such services If the hourly rate lIsted IS above Federal Mmnnum Wage, attach a SIgned statement from the mdlVldual hsrmg hls/her qual1ficatlOns A TT ACH DONATED SERVICES TIME SHEETS. :~. r8'~.1 i' " ~irs'1iii~ "'" P";P'f~1f" ~t~~~,j j " ~.Yf~~L"" j II: ~~"oJAI~ti\dD\;~~4~ ,JWORKrtASK;COMPLEliED- .DA1ES l.wl~~,Hfj)_Uji~' , ',",~ ~{-,:- . :d&k).,. I ".~~i;I W0 J "Y@R!~D ~l ~ WORNED IIptii -'-; :..,L '" ~~ r -';f ~"1W!..~_'1" - ~.... ..:,.; "''' _ I l '!I~.." ~ TOTAL AMOUNT CLAIMED FOR DONATED SERVICES Attach addItional pages for Donated Services as necessary Project Progress & Expenditure h...,port Page Eight Progress Report For Project Progress Reports submitted for all reporting periods other than the final, please answer or provide information for all of the following items except those marked FINAL REPORT ONLY. For the final report, please respond to !ill items. 1 Project Work Schedule for this reportioI! period: 2 Summary of ProJect Work Completed 3 Unusual or SIgmficant CondIttons or Problems Encountered 4 Llstmg of Reqmred Documents to be SubmItted or Already SubmItted _ Copy of selectIOn process documentatIOn (RFP, bId notlces, results of bIds, etc ) for profeSSIOnal servlces such as consultants, etc Date SubmItted _ Draft copy of contract(s) for profeSSIOnal and servIces for reVIew and approval Date SubmItted _ Approved fully executed copy of contract(s) for profeSSIOnal services Date Submitted Caples of Draft Products (plans, Reports, Brochures) for reVIew and approval Date SubmItted For product News Releases Date SubmItted Grantee Staff and/or Volunteers (attach lIst of names, pOSltlODS, and pay scales) Date SubmItted Project Progress & Expenditure h.eport Page Nine FINAL REPORT ONLY (items 5-8 are applicable only to the 4th/final report) 5 Bnefly descnbe the project work actually accomplIshed and mdlcate any vanatlOns from that ongmally planned Number of attendees at workshops, semmars, etc Number of copIes of final products produced or pnnted 6 Descnbe dIfferences between anginal cost estImates and actual costs ofproject work Items 7 Descnbe the economIC benefit achIeved from the project Please complete the followmg mformatlOn Total number of paId person-hours worked Number of employees workmg on project (do not mc1ude volunteers) Total payroll PrOject Progress & Expenditure h~port Page Ten FINAL REPORT ONLY 8 (FINAL REPORT ONLY) Attestation Statement I attest, under penalties of perjury, that this organization has complied with the provisions of the grant and that all information reported to the Florida Department of State, Division of Historical Resources is correct. Signature of Duly AuthorIzed RepresentatIve Date Grant A ward Agreement Number Grant A ward Amount $ Send to Grants and EducatIOn Sectton, Bureau ofHlstonc PreservatIOn, 500 South Bronough Street, Tallahassee, Flonda 32399-0250, (850) 245-6333, Fax (850) 245-6437 DOCUMENT A TION OF DONATED SERVICES Grant No Project TItle Name of Volunteer Type of Work Performed Hourly Rate of $ /hour Based on The hourly rate shall be the Federal minImum wage ($5 15) unless the work performed is that In whlch the volunteer IS otherwIse usually employed or possesses professIOnal slalls, trammg and expenence, III which case the rate shall be that normally pald for such servIces In the project area or actual salary A letter supportmg any rate over minImum wage must accompany thiS form BEGINNING ENDING DATE VALUE DATE OF OF TOTAL WORK HOURLY (HOURS x REPORTING REPORTING HOURS RATE RATE) PERIOD PERIOD Total Hours Claimed Total Amount Claimed $ Slgnature of Employee Date Date SIgnature of ProJect Supervlsor .\ Project Progress & Expenditure K..port Page Two Expenditure Report Documentation Procedures For Advanced Payments Please read all Documentation Procedures before preparing each Proeress & Expenditure Report. The followine information is reQuired for each report. Detailed backup documentation MUST accompany expenditure reports. 1. Reporting Period Review A. Enter your total CASH expendItures for the reportmg penod Cash expendItures :MUST be detaIled on the Cash Outlay Sheet LIst all expenses/mvOlces PLE ~SE SEE ITEM 5 BELOW B. Enter your total donated servlces and donated values Donated servIces and values must be detaIled on the Donated Values and Donated ServIces Sheets PLEASE SEE ITEM 6 BELO\V C. Enter the sum ofItems A and B above to show your Total ExpendItures for the reportmg penod 2. Grant Summary A. Enter the total cash you have expended to date B. Enter the total Donates Servlces/Donated Values used and receIved to date C. Enter the sums ofItems A and B above to show your Total ExpendItures dunng the Grant Award penod 3. Interest Except wbere exempted by Federal Statute, all subgrantees of a State shall remit mterest or otber investment income whicb exceeds $250.00 per year earned on advances of Historic Preservation Fund grant funds. 4. Certification To be SIgned and dated by authonzed person 5. Cash Outlay A. LIst the mfonnahon m the proper columns B. Back-up Documentation is required. Each cash/check or voucher expenditure must be documented with an invoice AND proof of payment, either m the form of a canceled check (front and back) or proof of receipt of payment BY THE VENDOR, or a detailed accountmg page showing debits and credits. C. The purpose of each expendIture must be stated clearly and III suffiCIent detail for the DIVISIon to detenmne lfthe expendIture IS allowable D. For in-kind services (salaries), time sheets and back-up payroll documentatIon are required. In lIstmg paId employees, be aware that the amount clazmed may be greater than the amount of check smce you are allowed to claIm the gross salary plus benefits A sample In-Kmd ServIces TIme Sheet IS attached You may choose to use tlus or other forms E. The maXImum allowable hourly rate for Federally funded grant projects IS $60 29 Project Progress & Expenditure h....jJort Page Three 6. Donated Values A. Donated Materials and Transportation 1. Donated matenals must be documented on thIS form 2 Make certam all matenals were donated wlthm the Grant Award Agreement penod 3 Mtleage must be calculated at $ 29/ mIle DestmatIon, purpose of travel, and number ofmlles dnven must be lIsted B. Donated Services 1 All Donated ServIces rv1UST be documented on an attached Donated ServIces TIme Sheet 2. Each attached TIme Sheet must be sIgned and dated by the Volunteer and the Project Supervisor 3 LIst each of the donors and theIr donated servIces 4 Be sure to mclude the total hours worked ,. , A1I::Jl11JI'~ :rIB lOF 'lit. ..,.., ~c;~~~~~ f&~\L, '\ 9.\ ~~i-..' - \. ~!.'l ':o.r:::~ - ~~ ~~ ~ ~JJr~~~~~.~ ~~flf". CITY OF CLEARWATER loNG RANGE PlANNING DEVJ,LOPMENT REviEW PLANNING DEPARTMENT POST OFFICE Box 4748, CLEARWATER, FLORIDA 33758-4748 MUNICIPAL SERVICES BUilDING, 100 SOUl H MYRTI.!: AVENUE, CLEARWATER, FLORIDA 33756 TELFPHONF (727) 562-4567 FAX (727) 562-4576 October 30,2003 Ms MaryE Rowley HIstonc PreservatIOn Planner Bureau of HIstonc PreservatIOn 500 South Bronaugh Street Tallahassee, FL 32399-0250 RE Downtown Clearwater DeSIgn Goulelmes, GrnfJU Dear Ms Row ley The ImpossIble has happened, the fifth and fmal quarterly (or would that be qumtarly) report IS enclosed herem Please fmd attached the followmg 1 Project Progress & ExpendIture Report 2 Two caples of the City of Clearwater's Downtown Design GUidelines, 3 Attachment A ):> Project work schedule for thIS reportmg penod, ):> Summary of project work completed, ):> Unusual or sIgmfIcant condItIOns or problems encountered, ):> LIstmg of ReqUIred Documents to be SubmItted or Already SubmItted, ):> Bnefly descnbe the project work actually accomplIshed and mdicate any vanatlOns from that ongmally planned, ):> Descnbe dIfferences between ongmal cost estimate and actual costs of project work Items, and ):> Descnbe the econOITllC benefIt achIeved from the project. Please complete the followmg I nfonnatI on. 4 Attachment B Letter tennmatmg the consultant (LOI) Thank you very much for your help m onentmg me to the grant process ,', '/ " , v* , , rlv--.~~ ,tf' ~~;..... < 'J ~~J\ ,t, \\ 1 ,t 1;.J ~(<~ t~ < ~ r r I' , I, ,( BrUAN j AUNGST, MAYOR COMMISSIONFR HoYT HAMlITONj VI(L Mt'''/OR!GOMMI5SIONI R WJiJ fNEY GRAY, COMMISS[OJ\'ER ./"\1f l~ FRANK HIBIWill, COMMISSI9NFR,; 4l:t\ ,\ 13111 jOr.SON, COMMISSIONFR ~~~~.r/:~ \V ~ l10J j I "EQUAl ,EMPI OYMFNT AJ\JD AIIIRMATIVF AC110N tMI'LOYFR" ~ d' : " October 30, 2003 Rowley - Page Two If you have any questions or need any addItIonal matenal, please do not hesitate to call me at 727- 562-4558 Smcerely yours, Mark T Parry, Planner t.f'<l' ~ '1 !"!"'] Ii: I I' ,1: r-JI'\l JkJ )" ~-~~~ c- "",l!""",~~ I , , S \Planmng Departmenf\DOWNTOWN PLAN UPDA TEJJOWNTOWN DESIGN GUIDEUNES\Corre Ipondence\Smte correspondence\Flfth Quarterly ReporNO-3I-03 Fifth Quarterly Report Cover Leller doc .- I ~ }jt ~~1 f I I I,! , , (..~ ..... I j~} i~i; " 1. r (~l ... ~ i" ~ * ~'I , , ',)~, ), " 1 f:t\ 1 oJ' l~ J)k l ~ ~>{~:1 l-l,"~~l LII~ 'J,~ .....\.. I , \~'{\t , (-t '.~ , ",j,.rI lll~~ \ \~ r ..!..ftril ;l~ q.f;n 'i' rrt ... I"-...lkt J",' ,'I