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09/14/2020Monday, September 14, 2020 9:00 AM City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Main Library - Council Chambers Community Redevelopment Agency Meeting Agenda September 14, 2020Community Redevelopment Agency Meeting Agenda To ensure public safety and comply with the Governor's Safer at Home order in response to the COVID-19 virus, the Clearwater City Council will hold a public meeting on Monday, September 14, 2020 at 9:00 a.m. using communications media technology. Pursuant to Executive Order No. 20-69, issued by the Office of Governor Ron DeSantis on March 20, 2020, municipalities may conduct meetings of their governing boards without having a quorum of its members present physically or at any specific location, and utilizing communications media technology such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes. The meeting will be held through the Zoom platform and will be broadcast live on the city's website (https://www.myclearwater.com/government/council-meeting-streaming-videos), o n F a c e b o o k ( w w w . f a c e b o o k . c o m / c i t y o f c l e a r w a t e r ) a n d o n Y o u T u b e (www.youtube.com/myclearwater) as well as the following public access TV channels: Spectrum Channel 638, Frontier Channel 30 and WOW! Channel 15. Citizens wishing to provide comments on an agenda item are encouraged to do so in advance through written comment. The City has established the following four options to ensure public comment for a virtual meeting: 1)eComments via Granicus - eComments is integrated with the published meeting agenda. Individuals may review the agenda item details and indicate their position on the item. You will be prompted to set up a user profile to allow you to comment, which will become part of the official public record. The eComment period is open from the time the agenda is published. Comments received during the meeting will become part of the official record, if posted prior to the closing of public comment. The City Clerk will read received comments into the record. 2)Email – Individuals may submit written comments or videos to ClearwaterCRA@myclearwater.com. All comments received by 5 p.m. the day before the meeting (September 13) will become part of the official record. The City Clerk will read received comments into the record. 3)Call-in - During the meeting individuals will be able to call in to 562-4646 and be placed on-air to speak to an individual item. 4)Council Chambers - Additionally, like any other council meeting, the public may provide public comment at the Main Library, Council Chambers, 100 N Osceola Avenue. Due to COVID-19, all speakers desiring to appear in person will be subject to all applicable emergency measures in place to prevent the further spread of COVID-19. Speakers who appear in person will be subject to screening for symptoms of COVID-19. Any persons exhibiting any symptoms of COVID-19 will not be permitted to enter council chambers but will be able to participate through the remote options described above. Individuals with disabilities who need reasonable accommodations to effectively participate in this meeting are asked to contact the City Clerk at (727)562-4092 or rosemarie.call@myclearwater.com in advance. 1. Call To Order 2. Approval of Minutes 2.1 Approve the minutes of the July 13, 2020 CRA Meeting as submitted in written summation by the City Clerk. 3. Citizens to be Heard Regarding Items Not on the Agenda Page 2 City of Clearwater Printed on 9/10/2020 September 14, 2020Community Redevelopment Agency Meeting Agenda 4. New Business Items 4.1 Review the Community Redevelopment Agency (CRA) draft strategy that outlines the CRA’s work program from October 2020 through December 2022. 4.2 Approve the Fiscal Year 2020-2021 Community Redevelopment Agency Preliminary Budget, adopt CRA Resolution 20-02 and authorize the appropriate officials to execute same. 4.3 Approve an Interlocal Agreement between the City of Clearwater and the Community Redevelopment Agency (CRA) to provide staffing and administrative services for the CRA, provided for the reimbursement of certain expense by the CRA to the City, and authorize the appropriate officials to execute same. 4.4 Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2020-2021 in the amount of $250,268.12 to underwrite the cost of additional Community Policing services by the Clearwater Police Department in the Downtown Gateway District, Prospect Lake District, and the Downtown Core District, encompassed by the CRA to address quality of life issues, drug dealing, prostitution, and homelessness and authorize the appropriate officials execute same. 4.5 Approve the Interlocal Agreement with the Downtown Development Board (DDB) to provide personnel, administrative and management services during Fiscal Year 2020-2021 in the amount of $76,084.92 and refund the CRA tax increment fee of $340,088.01 and authorize the appropriate officials to execute same. 5. Director's Report 6. Adjourn Page 3 City of Clearwater Printed on 9/10/2020 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#20-8028 Agenda Date: 9/14/2020 Status: Agenda ReadyVersion: 1 File Type: MinutesIn Control: Community Redevelopment Agency Agenda Number: 2.1 SUBJECT/RECOMMENDATION: Approve the minutes of the July 13, 2020 CRA Meeting as submitted in written summation by the City Clerk. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 9/10/2020 Community Redevelopment Agency Meeting Minutes July 13, 2020 Page 1 City of Clearwater City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Meeting Minutes Monday, July 13, 2020 9:00 AM Main Library - Council Chambers Community Redevelopment Agency Draft Community Redevelopment Agency Meeting Minutes July 13, 2020 Page 2 City of Clearwater To ensure public safety and comply with the Governor's Safer at Home order in response to the COVID-19 virus, the Clearwater City Council will hold a public meeting on Monday, July 13, 2020 at 9:00 a.m. using communications media technology. Pursuant to Executive Order No. 20-69, issued by the Office of Governor Ron DeSantis on March 20, 2020, municipalities may conduct meetings of their governing boards without having a quorum of its members present physically or at any specific location, and utilizing communications media technology such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes. Roll Call Present 5 - Chair Frank Hibbard, Trustee David Allbritton, Trustee Hoyt Hamilton, Trustee Kathleen Beckman, and Trustee Mark Bunker Also Present – William B. Horne II – City Manager, Micah Maxwell – Assistant City Manager, Michael Delk - Assistant City Manager, Pamela K. Akin – City Attorney, Rosemarie Call – City Clerk and Amanda Thompson – CRA Executive Director To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. Unapproved 1. Call to Order – Chair Hibbard The meeting was called to order at 9:00 a.m. via communications media technology. 2. Approval of Minutes 2.1 Approve the June 15, 2020 CRA Meeting Minutes as submitted in written summation by the City Clerk. Trustee Hamilton moved to approve the June 15, 2020 CRA Meeting Minutes as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda – None. 4. New Business Items 4.1 Amend the operating budget for the Community Redevelopment Agency (CRA) for fiscal year 2019-2020, approve budget amendments to the CRA Capital Improvement Projects Draft Community Redevelopment Agency Meeting Minutes July 13, 2020 Page 3 City of Clearwater and adopt CRA Resolutions 20-01. Revenue amendments in the operating budget reflect a net increase of $325,810. This includes the following increases to bring the budget in line with revenues received to date: • An increase of $132,978 in County TIF revenues • An increase of $147,767 in City TIF revenues • An increase of $16,580 in DDB TIF revenues (offset by payment to DDB) • An increase of $28,485 in interest earnings Expenditure amendments in the operating budget reflect an increase of $325,810. This includes the following amendments: • An increase in $16,580 in payments to the DDB to match revenues received • An increase of $2,000 to training and reference to reflect actual expenditures to date • Transfers of excess revenues to capital projects: o $174,252 in City TIF/Interest to R2003, Economic Development-City o $132,978 in County TIF to R2010, Housing-County The proposed amendments to the CRA Capital Improvement Project reflect a net increase of $859,604.59. This includes the following amendments: • The recognition of $497,974.59 in TIF revenues representing excess cash from FY18 and FY19 in project 94714, Downtown Redevelopment • An increase of $54,400 in revenues from the DDB to fund program expenses in 94889, Placemaking Activities • An increase of $174,252 in FY20 City TIF/Interest to R2003, Economic Development-City • An increase of $132,978 in County TIF to R2010, Housing-County With the passing of HS Bill 9, Pinellas County has requested new annual reports in the categories of Community Policing, Community Engagement, Economic Development, Infrastructure, Transportation, and Housing. Staff is recommending amendments to close current projects, transferring available project revenues to newly created projects are outlined in the attached CRA Capital Improvement Project Fund schedule. Trustee Hamilton moved to amend the operating budget for the Community Redevelopment Agency (CRA) for fiscal year 2019-2020, approve budget amendments to the CRA Capital Improvement Projects. The motion was duly seconded and carried unanimously. Draft Community Redevelopment Agency Meeting Minutes July 13, 2020 Page 4 City of Clearwater CRA Resolution 20-01 was presented and read by title only. Trustee Hamilton moved to adopt Resolution 20-01. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Chair Hibbard, Trustee Allbritton, Trustee Hamilton, Trustee Beckman and Trustee Bunker 4.2 Discussion on the 2020-2022 Community Redevelopment Agency strategy in the areas of special events, redevelopment priorities, building local leadership capacity and performance measures. The purpose of this discussion is to provide staff direction in areas that present a change in policy direction from previous CRA activities in preparation for the adoption of a 2020-2022 implementation strategy. At the May 2020 meeting, CRA trustees confirmed that they would like to have three strategy focus areas of Creating and Sharing Positive Stories, Increasing Investor Confidence and Placemaking that contribute to the overall goal of changing the perception of downtown to align with the adopted vision. The previous discussion also outlined the external forces that would impact CRA activities over the next two years including the impact of COVID 19 on special events, construction of Imagine Clearwater and Streetscape Phase III and the ending of the federal Opportunity Zone investment period in December 2021. Since May, there has also been significant cultural and political movement towards addressing systemic racism by calling on institutions to examine their leadership and funding priorities. 1. Redevelopment Priorities The downtown redevelopment plan vision describes a live/work/play community. The CRA has an opportunity to implement this vision through the redevelopment of city/CRA owned properties and incentivizing partners to provide those uses. Over the next two years staff recommends focusing on the live and play aspects of plan. CRA properties and grants funds should prioritize: - Construction of rental housing units - Activation of vacant spaces for cultural and entertainment uses - Retaining current restaurant and retail uses - Retaining current office uses 2. Local Leadership Capacity Downtown revitalization requires numerous for profit and not for profit organizations and individual leaders who champion different parts of the vision to bring it to life in partnership with the CRA. Currently there is limited organizational and leadership capacity in downtown. A small number of volunteers serve downtown organizations with overlapping missions and small operating budgets. These factors limit the overall ability Draft Community Redevelopment Agency Meeting Minutes July 13, 2020 Page 5 City of Clearwater of the community to implement new ideas and create significant, lasting change in the downtown environment. Over the next two years staff recommends establishing programs that build capacity by: - Providing funding to strengthen organizational capacity to assist with downtown redevelopment - Supporting new voices to be champions for downtown through training, ideas contests and cohort programs - Adopting an explicit focus on community building and connecting neighborhoods to downtown 3. Special Events Special events are a critical component of downtown revitalization. Events are an expression of a community’s values and ultimately their identity. They are experiences that set cities apart from suburbs and strip commercial developments. Vibrant downtowns have a mixture of small and large events on a regular basis that provide a balance between serving residents and visitors as well as a variety of interests. In the past, most events in downtown have been centered around live music concerts which has limited the types of people who come downtown. With the Dreams of Dali exhibition, the Craft Beer Festival and Holiday Extravaganza events, we have started to attract residents who had never before visited downtown. Building on the success of new event offerings, given the construction timeline for Imagine Clearwater and the ongoing impacts of COVID 19, staff recommends the following approach for special events: - Partner with community organizations to solicit different event ideas that can comply with social distancing or mix in person and virtual elements - Continue to develop virtual programming that is accessible to audiences 24/7 via the internet - Secure large visual art installations that promote downtown’s brand and serve as a destination throughout the year - Leverage the Cleveland Street closure (whether temporary or permanent) to provide series of smaller, ongoing events - Cease funding for large, live music events (Blast Friday) and consider new ways to deliver live music experiences 4. Performance Measures How might we define success? Outputs, like event attendance, are relatively easy to capture. Capturing a change in perception, beyond personal antidotes, is more challenging but that is what we need to know. Staff recommends exploring techniques like sentiment analysis to better understand how CRA activities are changing the perception of downtown by investors and residents. Draft Community Redevelopment Agency Meeting Minutes July 13, 2020 Page 6 City of Clearwater CRA Executive Director Amanda Thompson provided a PowerPoint presentation. In response to questions, Ms. Thompson said cultural/entertainment activities and recreational/family activities are not mutually exclusive. She said there is a business opening that has simulation games for families and staff is meeting with Jazz Holiday Representatives about office space on Cleveland Street for their continued education programming. The City is rarely an early adopter; the City is not the first to pursue pedal pubs or electric scooters, or try new technology. When dealing with economically depressed areas, one way to revitalize the areas is with less regulations. Wynwood Yard was a vacant lot where the owner built an open-air bar in the center, food trucks along the edges, and a simple covered stage. Programming was provided from 9:00 a.m. to 2:00 a.m. She said it was a relatively inexpensive way to bring in new businesses and try new food concepts and have a community living room. The location became so popular that the property site was sold for high-rise condominium development. Ms. Thompson said the perceptions of downtown were based on the many conversations staff had with business owners, residents, property owners and downtown employees. The 2018 Downtown Redevelopment Plan engaged the public with respect to the desired activities in downtown and the Second Century Studios surveyed and sought public feedback for 1.5 years. She said the Downtown Development Board has issued a survey seeking public feedback on the type of activities the Board should organize. The CRA has not issued a survey seeking public input on desired downtown activities. Ms. Thompson said staff has not tracked racial/income demographics; staff has been trying to reach as many individuals as possible because the population in downtown is low. The events' target audience has been downtown employees, Clearwater residents and tourists. She said holiday activities need pivot due to COVID-19 and will require city partnership. One individual suggested engaging the elderly by holding programs they would enjoy. In response to a suggestion, the City Manager said that direction has not been given to hold free activities for seniors in the community. There is a cost associated with all programmed activities. Discussion ensued with comments made that historically the CRA has focused 100% on dining and nighttime activities and that patience is needed because retail investment has been impacted by the current COVID-19 pandemic. It was suggested that more family-centered activities, outdoor Draft Community Redevelopment Agency Meeting Minutes July 13, 2020 Page 7 City of Clearwater activities, and events that would engage more minorities should be pursued. There was consensus for staff to move forward with getting quotes for holiday activities that would appeal to a broad audience. 5. Director's Report CRA Executive Director Amanda Thompson said all restaurant vouchers have been claimed. Since one restaurant dropped out of the program, the program will open-up again to issue 250 vouchers. She said the dedicated webpage received over 20,000 views in a few days; the site typically gets 3,000 views in a month. One individual expressed a concern that she, as a business owner in the CRA district, never received a call or visit about the activities in downtown and where the CRA funds should be directed. The City Manager said staff is doing a lot of outreach via technology and is seeing a trend that there is a segment of the population who want individual attention. Staff is determining if they are equipped to visit businesses to have these types of conversations. 6. Adjourn The meeting adjourned at 10:01 a.m. Chair Community Redevelopment Agency Attest City Clerk Draft Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#20-8170 Agenda Date: 9/14/2020 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Review the Community Redevelopment Agency (CRA) draft strategy that outlines the CRA’s work program from October 2020 through December 2022. SUMMARY: The purpose of this item is to present the proposed October 2020 - December 2022 Community Redevelopment Agency (CRA) implementation strategy for discussion and feedback from the CRA Trustees. Revitalizing a downtown is a long term, complex process at the intersection of community engagement, economic development and urban planning. The CRA relies on partnerships, both city departments and external organizations, to bring the adopted vision for downtown to life. Commitment to a work program and funding priorities allows staff to successfully plan for multi-year projects and communicate potential CRA investments to its partners. In May 2018, the CRA Trustees adopted a new Clearwater Downtown Redevelopment Plan which outlined a vision and goals to increase the attractiveness of downtown as a place to live, work and play. The 2018 redevelopment plan also established an operational framework and capital improvements budget for the next 5-10 years. On October 29, 2018, the CRA trustees adopted a more detailed 18-month implementation strategy to guide the short-term work of CRA staff and investments. The strategy had one main outcome, “to shift the perceptions held by the public and investors about city government and downtown Clearwater to one that aligns with the 2018 adopted vision.” This strategy had four objectives; each objective contained a variety of tasks: " Creating and sharing authentic, positive stories about Downtown Clearwater " Beginning construction on Imagine Clearwater " Permitting 600 housing units " Attracting $100 million dollars of private investment The CRA was able to achieve significant progress in each area, including a shift in operations to prioritize marketing, beautifying public spaces and providing new signature events. RFPs were issued for three CRA owned sites and seven food and drink grants were awarded. The CRA hosted the “Dreams of Dali” virtual reality exhibition for six months attracting over 4,600 visitors to downtown and winning an “Best of Bay” award. The 15% design was completed for Imagine Clearwater as well as the Harborview Center was demolished. However, during this time very few housing units were constructed and there was little private investment. This was primarily due to the lack of investor confidence in downtown’s ability to attract customers/residents, the difficulty of obtaining financing to construct multi-story housing and the CRA’s limited network of potential investors. Page 1 City of Clearwater Printed on 9/10/2020 File Number: ID#20-8170 This year has brought significant changes for the CRA including new trustees, the COVID-19 pandemic, a shift in the design of Imagine Clearwater to emphasize the live performance venue and a new funding source through Pinellas County for workforce housing. Downtown businesses and City/CRA staff have responded to these challenges with creativity through the temporary closure of the 400-500 blocks of Cleveland Street and the restaurant voucher program among other initiatives. Over the next two years, there will be significant construction of public improvements throughout the CRA with Streetscape Phase III/Mercado in the Downtown Gateway and the waterfront redevelopment in the Downtown Core which will impact the accessibility and visibility of current businesses. There could be a referendum on the sale/lease of the bluff properties and the establishment of a conservancy which will need the support of Clearwater voters and donors to be successful. There will be increased county funding for workforce housing developments as well as the continuance of the Opportunity Zone federal tax benefits which could stimulate multi-family housing construction. Physical distancing impacts from COVID-19 will be in place through Spring 2021 limiting in person special events continuing the need to create new ways of gathering. Anticipating the impact of these factors is an essential part of our planning for the next two years. It is vital that the CRA keep downtown at the forefront of our residents’ and visitors’ minds to sustain current businesses and build up patrons for future ones. The outcome of the proposed strategy is the same at the 2018 strategy - to change the perception held by the public and investors about downtown to one that is positive and encourages investment. All the proposed CRA programs, capital improvement projects and activities are designed to change the perception of downtown to show it is welcoming, arts infused, vibrant, diverse and sustained by partnerships. The work will be contained in three focus areas: 1.Creating and sharing positive, authentic stories about downtown Clearwater 2.Increasing investor confidence 3.Investing in placemaking and placekeeping The plan lists the proposed activities for each focus area as well as how we will measure our success. Highlights include new business assistance grant programs, identifying “Downtown Champions” to bring their ideas to life in downtown, the redevelopment of CRA owned properties with housing, public art projects and increased marketing efforts to target developers. Staff has created momentum over the past two years and are poised to continue the ongoing transformation of downtown. Staff looks forward to the Trustees’ feedback and guidance on this approach. Staff anticipates bringing a final strategy for adoption in October 2020. APPROPRIATION CODE AND AMOUNT: CRA expenditures are identified and approved as part of the annual budgeting process. Page 2 City of Clearwater Printed on 9/10/2020 DRAFT Clearwater Community Redevelopment Agency 2020-2022 Strategy 1 | P a g e Creating Sustainable Change in Downtown Revitalizing a downtown is a long term, complex process at the intersection of community engagement, economic development and urban planning. The largest and most persistent barrier to the redevelopment of downtown Clearwater is a negative perception of the downtown. This negative perception limits visitors to downtown and potential investment in downtown. In May 2018, the CRA Trustees adopted a new Clearwater Downtown Redevelopment Plan which outlined a vision and goals to increase the attractiveness of downtown as a place to live, work and play. The redevelopment plan also established an operational framework and a capital improvements budget for the next 5-10 years. The 2018 vision states, “Downtown Clearwater will thrive as the urban core and heart of the City, as the center of business and government, and as an attractive place to live, work, shop and play. A revitalized Downtown will be achieved through quality urban design, continued creation of a high-quality public realm, and a dense and livable pattern which will strengthen the overall health of the City.” The desired outcome of the 2020-2022 strategy is - to change the perceptions held by the public and investors about downtown Clearwater to one that aligns with the 2018 adopted vision. This will be achieved through a series of activities under three primary focus areas and ongoing evaluation of CRA efforts. Current Context Since March 2020, there has been significant changes for the CRA including new trustees, the COVID-19 pandemic, a shift in the design of Imagine Clearwater to emphasize the live performance venue and a new funding source through Pinellas County for workforce housing. Downtown businesses and City/CRA staff have responded to these challenges with creativity through the temporary closure of the 400-500 blocks of Cleveland Street and the restaurant voucher program among other initiatives. Over the next two years, there will be significant construction of public improvements throughout the CRA with Streetscape Phase III/Mercado in the Downtown Gateway and the waterfront redevelopment in the Downtown Core which will impact the accessibility and visibility of current businesses. There could be a referendum on the sale/lease of the bluff properties and the establishment of a conservancy which will need the support of Clearwater voters and donors to be successful. There will be increased County funding for workforce housing developments as well as the continuance of the Opportunity Zone federal tax benefits which could stimulate multi-family housing construction. Physical distancing impacts from COVID-19 will be in place through Spring 2021 limiting in person special events continuing the need to create new ways of gathering. Anticipating the impact of these factors is at the forefront of our planning for the next two years. CRA 2020-2022 Strategy The outcome of the 2020-2022 strategy is the same as the 2018 strategy - to shift the perception held by the public and investors about downtown to one that is positive and encourages investment. All the proposed CRA programs, capital improvement projects and activities are designed to change the perception of downtown to show it is welcoming, arts infused, vibrant, diverse and sustained by partnerships. The CRA relies on partnerships, both City departments and external organizations, to bring DRAFT Clearwater Community Redevelopment Agency 2020-2022 Strategy 2 | P a g e the adopted vision for downtown to life. Commitment to a work program and funding priorities allows staff to successfully plan for multi-year projects and communicate potential CRA investments to its partners. The work will be contained in three focus areas: 1. Creating and sharing positive, authentic stories about downtown Clearwater 2. Increasing investor confidence 3. Investing in placemaking and placekeeping Each focus area includes a list of implementation activities that are aligned with the 2018 Downtown Plan and will achieve the desired outcome of shifting perceptions of downtown and the city. Activities are categorized as ongoing, underway or planned as of October 1, 2020 and planned to finish by December 2022. Focus Area: Create and share authentic, positive stories about Downtown Clearwater Ongoing o Downtown Clearwater website, social media channels and public meetings o Editorial Strategy with three areas – local business success, vibrant public spaces and the role of the arts in revitalization o Social Media Campaigns (8) - (short film contest, online public art tours, Downtown GIFs etc.) o Full time staff dedicated to marketing and public relations Underway o Building local capacity for special events through partnership with Parks and Recreation Co- Sponsorship, event management agreement with Amplify Clearwater and marketing grants from Downtown Development Board o Producing the Holiday Extravaganza event series annually in December o Restaurant Voucher Marketing Campaign Planned o Downtown Champions program DRAFT Clearwater Community Redevelopment Agency 2020-2022 Strategy 3 | P a g e o Marketing technical assistance contracts for businesses in CRA o “Open for Business” marketing campaigns during Imagine Clearwater and Streetscape construction o Sentiment Analysis Focus Area: Increase investor confidence Ongoing o Staff the Downtown Development Board which provides grants for special events and business assistance o Provide dedicated staff to assist small businesses in the CRA o Provide CRA grant programs in the areas of façade improvements, housing construction, build out of vacant commercial spaces and other physical improvements to commercial properties o Monthly CRA Business “Meet-up” program Underway o Publish a call for Letters of Interest for CRA owned properties o Conduct a targeted marketing and public relations campaign for Opportunity Zone investors o Publish RFPs (3) for CRA owned properties to attract residential, cultural, restaurant and retail uses o Assist in the redevelopment of the Bluff properties as part of Imagine Clearwater o Complete a utility study for the Downtown Core o Utilizing the parking lot adjacent to The Nolen to support new restaurant/retail uses o Food and Drink grant program implementation Planned o Create a “Welcome to Downtown Clearwater” business toolkit o Design a capacity building program for downtown organizations (Ex. DCMA) to increase their ability to host events, attract tenants and sustain their businesses Focus Area: Placemaking and Placekeeping Ongoing o Community Engagement Programs (Ex. Children’s Day) o Public art programs (Murals, Art Installations, Augmented Reality etc.) DRAFT Clearwater Community Redevelopment Agency 2020-2022 Strategy 4 | P a g e o Support for Clearwater Community Garden Underway o Construction of Streetscape Phase III and the Mercado Plaza o Wayfinding signage o Cleveland Street Lighting Project o Programming for the temporary closure of Cleveland Street o Virtual Art Tour Planned o Pinellas Trail improvements o Activation of Station Square o Recruiting cultural uses to downtown o Comprehensive codes enforcement and rehabilitation program for residential properties Clearwater Community Redevelopment Agency 18-month Strategy November 2018 – March 2020 1 | P a g e Background In early 2018, the CRA Trustees adopted the 2018 Clearwater Downtown Redevelopment Plan which outlined a vision and goals to increase the attractiveness of downtown as a place to live, work and play. Within the Plan, Chapter 4: Plan Implementation contains four sections. The CRA section outlines the specific role of the CRA in downtown revitalization. The Funding Sources section contains all the identified and potential sources of revenue for implementation as well as tax increment projections for the CRA districts. The Incentives section provides information on available incentive programs for the downtown area as well as a framework for establishing new incentive programs. The Capital Improvement Program and Policy Implementation Projects section lists planned improvements and their costs for the entire downtown plan area as well as each character district. With the adoption of the 2018 Clearwater Downtown Redevelopment Plan, the CRA trustees established an operational framework and a capital improvements budget for the next 5-10 years. The next step is to adopt a more detailed implementation strategy for the next 18 months to leverage existing city leadership that will be in place until March 2020 and focus on activities that will support sustainable economic development in downtown. Creating Sustainable Change in Downtown The largest and most persistent barrier to the redevelopment of downtown Clearwater is a negative perception of the downtown and the city organization. This negative perception limits visitors to downtown and potential investment in downtown. The desired outcome of the 18-month strategy is to change the perceptions held by the public and investors about city government and downtown Clearwater to one that aligns with the 2018 adopted vision. The 2018 vision states, “Downtown Clearwater will thrive as the urban core and heart of the City, as the center of business and government, and as an attractive place to live, work, shop and play. A revitalized Downtown will be achieved through quality urban design, continued creation of a high quality public realm, and a dense and livable pattern which will strengthen the overall health of the City.” The CRA must focus on activities and investments that encourage others to participate in the implementation of the adopted vision for downtown. There are four steps to achieving the desired outcome: 1. Commit to an 18-month strategy with a defined focus and measurable outcomes 2. Communicate the strategy 3. Implement the strategy 4. Track and publish results* *Repeat steps two through four for 18 months The 18-Month Strategy Step one is to commit to an 18-month strategy with a defined focus and measurable outcomes. The strategy will be in place from November 2018 – March 2020 and includes four objectives: Clearwater Community Redevelopment Agency 18-month Strategy November 2018 – March 2020 2 | P a g e 1. Create and share authentic, positive stories about Downtown Clearwater 2. Begin construction on Imagine Clearwater 3. Permit 600 housing units 4. Attract $100 million dollars of private investment Each objective includes a list of implementation activities that are aligned with the 2018 Downtown Plan and will achieve the desired outcome of shifting perceptions of downtown and the city. Communicate the Strategy Step two is to communicate the strategy. The CRA will do this through its website www.downtownclearwater.com, monthly updates the CRA Trustee meetings, internal city department meetings, downtown events and the monthly e-newsletter. Implementing the Strategy Step three is to implement the strategy. This section lists the activities that accompany each of the four objectives. They are categorized as ongoing, underway as of October 1, 2018 and planned to finish by March 2020. Objective 1. Create and share authentic, positive stories about Downtown Clearwater Ongoing o Downtown Clearwater logo and website o Targeted events (e.g. the Dali tour) o New wayfinding signage Underway o Hiring for full- time PR person o Public art programs (Murals, Art Installations, Second Century Studios etc.) o Creating signature and everyday events (e.g. Holiday Extravaganza) Planned o Targeted social media campaigns o Dedicated development and permitting team o Designated CRA resource in city departments Clearwater Community Redevelopment Agency 18-month Strategy November 2018 – March 2020 3 | P a g e Objective 2. Begin construction on Imagine Clearwater Ongoing o Presented the 15% design to public and gathered feedback o Establishing a new location for City Hall o Early meetings with mixed-use developers and cultural anchor institutions Underway o Downtown parking study location recommendations for new parking and parking management o Council approves remaining Imagine Clearwater design o Demolition of Harborview Center in Spring 2019 Planned o Issue RFP's for redevelopment of city parcels o Secure new cultural anchor(s) for downtown o Imagine park construction commences Objective 3. Permit 600 housing units Ongoing o Utilizing the parking lot adjacent to The Nolen to support new restaurant/retail uses o Provide a safe environment through community policing Underway o Construction of Streetscape Phase III o Sustaining current businesses through marketing, special events and grant programs o Issue RFP for 115 MLK Jr Avenue warehouse site o Issue two RFPs for rental housing at 306 S. Washington and 1250 Cleveland Street Planned o Attract 4-7 new restaurants/bars through grant programs o Build Mercado/Market Festival Clearwater Community Redevelopment Agency 18-month Strategy November 2018 – March 2020 4 | P a g e o Market research and utility study to reduce barriers to building new housing and businesses o Housing developer event to showcase redevelopment opportunities o Pinellas Trail improvements Objective 4. Attract $100 million dollars of private investment Ongoing o New state opportunity investment fund o Updated zoning code o The Nolen and Apex 1100 rental and buildout ($44+ million) o Land acquisition for redevelopment Underway o Land sale and acquisition o Retail developer pitch o Educational and cultural partnerships Planned o Targeted pitches to residential and commercial investors o Consider tenant incentive program Results Step four is to track and publish results. The CRA staff will provide monthly reporting to CRA Trustees at their meetings beginning December 2018 and provide monthly e-newsletter updates through www.downtownclearwater.com. |1CITY OF CLEARWATER Community Redevelopment Agency 2020-2022 Strategy (DRAFT) Adopted Vision for Downtown (2018 Downtown Clearwater Redevelopment Plan) “Downtown Clearwater will thrive as the urban core and heart of the City, as the center of business and government, and as an attractive place to live, work, shop and play. A revitalized Downtown will be achieved through quality urban design, continued creation of a high- quality public realm, and a dense and livable pattern which will strengthen the overall health of the City.” Desired Outcome Create lasting change in downtown by shifting the perceptions held by the public and investors about city government and downtown Clearwater to one that aligns with the adopted downtown vision. 9/10/2020 3 |3CRA Strategy Discussion July 2020 CRA Operational Requirements •State Statute •Local Ordinances •2018 Redevelopment Plan •Strategy (Short Term Implementation Plan) •Annual Budget and CIP programsCommitment to a strategy and funding priorities allows staff to successfully plan for multi-year projects and communicate potential CRA investments to its partners. 9/10/2020 4 |4 COMMUNITY REDEVELOPMENT AGENCY DISTRICT How the CRA Facilitates Change Reduce Reduce Barriers to New Housing and Businesses Promote Promote a Positive Brand Provide Provide Places for Partners to Implement the Adopted Vision Expand and Grow Expand and Grow Networks of Investors It takes everyone to revitalize a downtown Government & Development Authorities Downtown Advocacy Organizations Residents Property Owners Non-profit Service Providers Artists & Cultural Institutions Private Investors & Lenders Businesses & Entrepreneurs Impacts on CRA Operations COVID –19 Construction of waterfront and streetscapes New trustees Location of new City Hall Funding for workforce housing Focus Areas Create and Share Positive, Authentic Stories about Downtown Clearwater 1 Increase Investor Confidence 2 Invest in Placemaking and Placekeeping 3 Create and Share Positive, Authentic Stories Focus Area 1: CRA Actions •Targeted Marketing Campaigns •Facilitate the Production of Special Events •Conduct Sentiment Analysis •Start a Downtown Champions Program •Provide Marketing Assistance to Small Businesses Increase Investor Confidence •CRA must provide “proof of concept” •Connect willing property owners with willing investors •Use CRA properties to develop housing and other uses that generate foot traffic for all ages and all wages Focus Area 2: CRA Actions OZ Advertising Campaigns and Events Redevelopment of CRA and City Owned Properties Business Assistance Grants for Building Improvements Monthly CRA Business Meeting DDB Grant Programs Capacity Building for Downtown Organizations Invest in Placemaking & Placekeeping Focus Area 3: CRA Actions Wayfinding Mercado/Streetscape Phase III Cleveland Lighting Project Recruiting Cultural & Entertainment Providers Community Engagement Programs Public Art Programs Cleveland Street Temporary Closure Programming Community Policing and Codes Enforcement Are we changing the perception of downtown? |17CITY OF CLEARWATER Community Redevelopment Agency 2020-2022 Strategy (DRAFT) Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#20-8163 Agenda Date: 9/14/2020 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 4.2 SUBJECT/RECOMMENDATION: Approve the Fiscal Year 2020-2021 Community Redevelopment Agency Preliminary Budget, adopt CRA Resolution 20-02 and authorize the appropriate officials to execute same. SUMMARY: The purpose of this item is to adopt the Fiscal Year (FY) 2020-2021 Community Redevelopment Agency budget. The proposed budget provides funding to implement the 2018 Clearwater Downtown Redevelopment Plan. CRA programs are focused on creating and sharing positive stories about downtown, increasing investor confidence and placemaking. CRA projects include the redevelopment of CRA owned sites into mixed income apartments, business retention programs, the beautification of public space through park and streetscape improvements and increasing the capacity of downtown organizations to lead redevelopment efforts. The highlights of the Fiscal Year (FY) 2020-2021 preliminary budget are as follows: Tax Increment Revenue increased by 15% over the Amended 2019-2020 budget, reflecting an increase in taxable value of approximately 9% in the original CRA area, and an increase in taxable value of approximately 14% in the expanded (Downtown Gateway) CRA. These compare with citywide 6% increase in value. CRA funds are divided between Operating Expenditures and Project Funds. Operating Expenditures include the services, supplies and expenses that occur during the fiscal year and are primarily used for conducting the CRA’s day to day operations as well as consulting services that will begin and end within the fiscal year. Project Funds include Interlocal Agreements, Capital Improvements and funding for established programs whose work extends beyond one fiscal year. Project Funds carry over from year to year. This year’s budget incorporates the newly established project funds that distinguish between City and County TIF dollars. Operating Expenditures have decreased by $114,565 from FY 19/20 to FY 20/21. This majority of this decrease is from the cancellation of the Blast Friday event series ($100,000). Operating Expenditures also includes the pass-through revenues, $340,088, to the Downtown Development Board (DDB). Transfers Out designates the funding this fiscal year that will be allocated to various Project Funds. County TIF Funds, $2,079,624 for this fiscal year, are restricted to capital improvement projects, housing and land acquisition. The County TIF funds have been allocated to Economic Development ($500,000), Housing ($1,000,000), Transportation ($79,624) and Infrastructure ($500,000). The costs for Interlocal agreements with the City and Police Department are found Page 1 City of Clearwater Printed on 9/10/2020 File Number: ID#20-8163 in the General Fund and Community Policing lines for a total of $720,000. The remaining City TIF revenue has been allocated to Community Engagement ($236,564), Infrastructure ($250,000), and Housing ($1,000,000). Page 2 City of Clearwater Printed on 9/10/2020 Resolution No. 20-02 RESOLUTION NO 20-02 A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA, ADOPTING THE CRA FY 2020/2021ANNUAL OPERATING BUDGET; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Community Redevelopment Agency (CRA) annual budget requirements have been clarified and Section 189.418(3), of the Florida Statutes require that CRA’s adopt their annual budgets by resolution; now, therefore, BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Adopt the FY 2020/2021 CRA Operating Budget as outlined on Exhibit A. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 14th day of September 2020. ____________________________ Frank V. Hibbard Chairman Approved as to form: Attest: __________________________ _____________________________ Michael Fuino Rosemarie Call CRA Attorney City Clerk Exhibit A 2019-20 2019-20 2020-21 Amended Available Proposed Budget Balance Budget Revenues & Transfers In Tax Increment Financing Revenues 338930 Pinellas County 1,791,123 2,079,624 381115 City of Clearwater 1,988,861 2,309,490 381116 Downtown Development Board 302,603 340,088 Total TIF Revenues 4,082,587 4,729,202 Other Revenues 361101 Interest Earnings 78,485 60,000 Transfers In 381782 DDB Administration 73,512 76,085 Total Revenues & Transfers In 4,234,584 4,865,287 Expenditures & Transfers Out Operating Expenditures 530100 Professional Services 100,000 19,525 100,000 530300 Contractual Services 70,000 70,000 70,000 540300 Telephone Variable 3,360 1,379 3,310 540200 Postal Service 1,500 1,500 1,000 541000 Information Technology-Fixed 22,960 5,740 - 541600 Building & Maintenance Variable 1,000 1,000 1,000 542500 Postage 200 200 200 543100 Advertising 40,000 14,586 20,000 543200 Other Promotional Activities 10,000 4,098 5,000 543400 Printing & Binding 9,000 8,777 5,000 544100 Equipment Rental 2,500 1,559 2,500 547100 Uniforms 500 129 500 547200 Employee Expense-Travel 10,000 7,489 3,000 547300 Milage Reimbursment 1,500 638 1,500 548000 Other Services 3,000 2,709 3,000 549000 Recruitment Expenses - 550100 Office Supplies 2,040 1,532 2,000 550400 Operating Supplies 500 486 500 557100 Memberships and Subscriptions 5,000 114 5,500 557200 Offical Recognition 557300 Training and Reference 8,000 1,027 15,000 581000 Payments to Other Agencies-DDB 302,603 340,088 581000 Payments to Other Agencies-Blast Friday 100,000 Total Operating Expenditures 693,663 579,098 Transfers Out 590200 General Fund- Administrative 473,680 470,000 590800 Library Activation Project (94887)99,640 590800 Downtown Gateway Project (94849)186,291 590800 Restricted County TIF Funds 1,658,145 590800 Downtown Redevelopment Fund (94714)565,935 590800 Facade Program (99979)250,000 590800 Community Policing (R2001)250,000 590800 Community Engagements (R2002)236,565 590800 Economic Development- City (R2003)174,252 590800 Economic Development- County (R2004)500,000 590800 Infrastructure- City (R2005)250,000 590800 Infrastructure- County (R2006)500,000 590800 Transportation- City (R2007) 590800 Transportation- County (R2008)79,624 590800 Housing- City (R2009)1,000,000 590800 Housing- County (R2010)132,978 1,000,000 Total Transfers Out 3,540,921 4,286,189 Total Expenditures & Transfers Out 4,234,584 4,865,287 Community Redevelopment Agency Preliminary Budget October 1, 2020- September 30, 2021 Project # / Project Name Funding Source 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 Total R2001 Community Policing City TIF 250,000 260,000 270,400 281,220 292,470 304,170 1,658,260 R2002 Community Engagement 236,565 381,329 391,255 401,423 411,838 422,508 2,244,918 R2003 Economic Development (City) 381,329 391,255 401,423 411,838 422,508 2,008,353 R2004 Economic Development (County) 500,000 642,604 661,882 681,738 702,191 732,256 3,920,671 Project # / Project Name Funding Source 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 Total R2005 Infrastructure (City) 250,000 76,266 78,251 80,285 82,368 84,502 651,672 R2006 Infrastructure (County) 500,000 500,000 R2007 Transportation (City) - 76,266 78,251 80,285 82,368 84,502 401,672 Projects that support the Community Redevelopment Agency (CRA) are funded by City and/or County Tax Increment Financing (TIF) revenues. These projects align with the County defined expenditure categories. County TIF This project provides County TIF funds used for public parking facilities; major regional drainage improvements, planning/engineering/surveys and other professional services associated with an eligible capital project; resiliency/ vulnerability adaption improvements. City TIF City TIF This project provides City TIF funds used for non-governmental public facilities; redevelopment incentive grants, environmental remediation, commercial façade grants and land acquisition. County TIF This project provides County TIF funds restricted to capital improvements, land acquisition and expenses related to land acquisition and redevelopment improvements like façade grants. City TIF This project provides City TIF funds used for public parking facilities; major regional drainage improvements, planning/engineering/surveys and other professional services associated with an eligible capital project; resiliency/ vulnerability adaption improvements. Funds can also be used for underground utility lines; neighborhood improvements (streets, sidewalk, streets, sidewalks, streetlights, parks, drainage); projects that can be funded through enterprise funds. This project provides funding for additional community policing with in the CRA district. City TIF This project provides funding for all placemaking events and programs throughout the Community Redevelopment Agency area. This includes art installations, marketing campaigns, special events, public meetings and resident and business outreach. 1 R2008 Transportation (County) 79,624 214,201 220,627 227,246 234,064 241,085 1,216,847 R2009 Housing (City) 1,000,000 610,126 626,007 642,277 658,940 676,013 4,213,363 R2010 Housing (County) 1,000,000 1,285,208 1,323,764 1,363,477 1,404,381 1,446,512 7,823,342 Total CRA Project Funding: 3,816,189 3,927,329 4,041,692 4,159,374 4,280,458 4,414,056 24,639,098 This project provides City TIF funds used for trail improvements, streetscape improvements and mobility improvements. Funds can be used to provide transportation services. County TIF This project provides County TIF funds used on land acquisition and construction of affordable housing developments and affordable housing program efforts/relocation assistance. This project provides City TIF funds used on land acquisition and construction of affordable housing developments and affordable housing program efforts/relocation assistance. County TIF This project provides County TIF funds used for trail improvements, streetscape improvements and mobility improvements. City TIF 2 New CRA Budget Codes The CRA is creating new budget codes to simplify budgeting and reporting procedures. The proposed codes align with the County required separation of TIF funds and meet with County and State annual reporting requirements. Each budget code describes the types of expenses that are allowed within that category. 1. Community Policing- City TIF funds to be used for additional community policing with in the CRA district. 2. Community Engagement- City TIF fund used for all placemaking events and programs throughout the Community Redevelopment Agency area. This includes art installations, marketing campaigns, special events, public meetings and resident and business outreach. 3. Economic Development (City) - City funds used for non-governmental public facilities; redevelopment incentive grants, environmental remediation, commercial façade grants and land acquisition. 4. Economic Development (County)- County funds are restricted to capital improvements, land acquisition and expenses related to land acquisition and redevelopment improvements like façade grants. 5. Infrastructure (City) – City TIF funds can be used for public parking facilities; major regional drainage improvements, planning/engineering/surveys and other professional services associated with an eligible capital project; resiliency/ vulnerability adaption improvements. Funds can also be used for underground utility lines; neighborhood improvements (streets, sidewalk, streets, sidewalks, streetlights, parks, drainage); projects that can be funded through enterprise funds. 6. Infrastructure (County)- County TIF funds can be used for public parking facilities; major regional drainage improvements, planning/engineering/surveys and other professional services associated with an eligible capital project; resiliency/ vulnerability adaption improvements. 7. Transportation (City) - City TIF funds can be used for trail improvements, streetscape improvements and mobility improvements. Funds can be used to provide transportation services. 8. Transportation (County)- County TIF funds can be used for trail improvements, streetscape improvements and mobility improvements. 9. Housing (City) – City TIF funds to be used on land acquisition and construction of affordable housing developments and affordable housing program efforts/relocation assistance. 10. Housing (County) - County TIF funds to be used on land acquisition and construction of affordable housing developments and affordable housing program efforts/relocation assistance. Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#20-8158 Agenda Date: 9/14/2020 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 4.3 SUBJECT/RECOMMENDATION: Approve an Interlocal Agreement between the City of Clearwater and the Community Redevelopment Agency (CRA) to provide staffing and administrative services for the CRA, provided for the reimbursement of certain expense by the CRA to the City, and authorize the appropriate officials to execute same. SUMMARY: As per Section 163.387, Florida Statues allow that money in the redevelopment trust fund may be expended from time to time for undertakings of the Community Redevelopment Agency, include providing for staff, as describing in the community redevelopment plan and the Clearwater Downtown Redevelopment Plan established that funds received by the CRA through the use of Tax Increment Funding (TIF) may be for certain redevelopment activities. The CRA agrees to provide TIF funding in a total amount not to exceed $500,000 for this contract year. This amount includes $451,841 for staffing and $48,159 for other administrative services. These amounts are subject to adjustment and approval in the CRA budget each year. Page 1 City of Clearwater Printed on 9/10/2020 INTERLOCAL AGREEMENT This Interlocal Agreement is made and entered into this ________ day of _____________, 2020 by and between the Community Redevelopment Agency of the City of Clearwater, Florida (CRA), a redevelopment agency established pursuant to law, and the City of Clearwater (CITY), a municipal corporation of the State of Florida. WHEREAS, this Agreement is made and entered between the parties pursuant to Section 163.01, Florida Statutes, the “Florida Interlocal Cooperation Act of 1969”; and WHEREAS, on May 16, 2016, the Community Redevelopment Agency approved the City Manager’s hiring of a CRA Director as a City employee; and WHEREAS, the City will provide additional staff to assist the CRA director, for which the CRA agrees to reimburse the City; and WHEREAS, Section 163.387, Florida Statutes, allows that moneys in the redevelopment trust fund may be expended from time to time for undertakings of a community redevelopment agency, including providing for staff, as described in the community redevelopment plan; and WHEREAS, the Clearwater Downtown Redevelopment Plan establishes that funds received by the CRA through the use of Tax Increment Financing (TIF) may be used for certain redevelopment activities; and WHEREAS, the CRA wishes to enter into an Interlocal Agreement with the City for the City to provide staff to the CRA and outlining the scope of services and responsibilities of the parties. NOW THEREFORE, in consideration of the covenants made by each party to the other and of the mutual advantages to be realized by the parties hereto, the CRA and the CITY agree as follows: Section 1. Term. This Interlocal Agreement will be effective starting October 1, 2020 and will remain in effect unless terminated by either one of the parties. Section 2. Intent. It is the intent of the parties that the TIF funds paid to the CITY by the CRA pursuant to Section 163.387(6)(a), Florida Statutes, be used to provide the following staff in support of the CRA: A. Pay the salary and benefits for the CRA Director for the Fiscal Year 2020/2021. This amount may increase annually and is subject to approval in the CRA budget each year. INTERLOCAL AGREEMENT TO PROVIDE STAFF, EQUIPMENT AND OFFICE SPACE TO CRA 2 B. Provide for the salary and benefits of additional full-time, part-time and temporary CRA staff that are subject to approval in the CRA budget each year. Section 3. Responsibilities of the CRA Function: Provide TIF funding in the total amount not to exceed $500,000 for the contract year, said funds to be utilized by the City will be allocated in the following manner: A. An amount not to exceed $451,841 to pay the salary and benefits for CRA staff B. $3,310 to pay for Telephone services C. Up to $44,849 for other administrative services, including temporary staff These amounts are subject to adjustment and approval in the CRA budget each year. Section 4. Responsibilities of the CITY Scope of Duties: The services that the CITY will provide will be carried out by the City Manager. These services are: A. Provide staffing, Information Technology services, telephone services, Legal services, City Clerk services and other general services and office space in for the CRA. Adopt operational policies necessary to support the work of the CRA. Section 5. Notice. Sixty (60) days notice by either party to the other pursuant to the Interlocal Agreement shall be given in writing and hand- delivered or mailed as follows: Clearwater Community Redevelopment Agency Attn: Amanda Thompson, Director PO BOX 4748 Clearwater, Florida 33758 Telephone: (727) 562-4072 City of Clearwater Attn: William B. Horne II, City Manager PO BOX 4748 INTERLOCAL AGREEMENT TO PROVIDE STAFF, EQUIPMENT AND OFFICE SPACE TO CRA 3 Clearwater, Florida 33758 Telephone: (727) 562-4046 Section 6. Entire Agreement. This document embodies the whole Agreement of the parties. There are no promises, terms, conditions or allegations other than those contained herein. This Agreement shall be binding on the parties, their successors, assigns and legal representatives. Section 7. Indemnification. The CRA and the CITY agree to be fully responsible for their own acts of negligence, or their respective agents’ acts of negligence when acting within the scope of their employment, and agree to be liable for any damages resulting from said negligence only to the extent permitted by Section 768.28, Florida Statutes. Nothing herein is intended to nor shall it be construed as a waiver of any immunity from or limitation from liability that the CRA and the CITY are entitled to under the doctrine of sovereign immunity (Section 768.28, Florida Statutes). Nothing herein shall be construed as consent by the CRA or the CITY to be sued by third parties in any manner arising out of this Agreement. Section 8. Filing Effective Date. As required by Section 163.01(11), Florida Statutes, the Interlocal Agreement shall be filed with the Clerk of the Circuit Court of Pinellas County after execution by the parties, and shall take effect upon the date of filing. IN WITNESS WHEREOF, the parties hereto, or their law representatives, have executed this agreement as the date first above written. COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA By: ______________________________ Frank V. Hibbard, Chairperson Approved as to form: Attest: ____________________________ _______________________________ Michael Fuino Rosemarie Call INTERLOCAL AGREEMENT TO PROVIDE STAFF, EQUIPMENT AND OFFICE SPACE TO CRA 4 CRA Attorney City Clerk Countersigned: CITY OF CLEARWATER, FLORIDA ___________________________ By: _____________________________ Frank V. Hibbard William B. Horne II Mayor City Manager Approved as to form: Attest: ____________________________ _______________________________ Owen Kohler Rosemarie Call Assistant City Attorney City Clerk Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#20-8162 Agenda Date: 9/14/2020 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 4.4 SUBJECT/RECOMMENDATION: Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2020-2021 in the amount of $250,268.12 to underwrite the cost of additional Community Policing services by the Clearwater Police Department in the Downtown Gateway District, Prospect Lake District, and the Downtown Core District, encompassed by the CRA to address quality of life issues, drug dealing, prostitution, and homelessness and authorize the appropriate officials execute same. SUMMARY: Quality of life issues, drug dealing, prostitution, and homelessness, all negatively impact the re-development plans. Additional community policing resources are needed to effectively address these issues above and beyond the level provided by routine road patrol functions. An allowable funding source of this active item is the use of CRA Tax Increment Financing (TIF) funds. Florida Statutes allows for the use of TIF funds for “community policing innovations” in the Community Redevelopment Areas. For the first time, the CRA is providing an additional $40,000 to work with the police department to develop a community policing co -responder program. The program will assist police offers with connecting persons encountered in the CRA area with services needed to address homelessness, mental health, drug addiction and physical support services. The CRA and Clearwater Police Department have reached an agreement on a proposed scope of services and terms as delineated in the Interlocal Agreement. Included in the scope is the delineation of specific, measurable crime reduction targets by which to monitor the success of the initiative as well as providing clear language required by statute assuring that the resources are applied to the CRA/Downtown Gateway area. APPROPRIATION CODE AND AMOUNT: Funding for this Interlocal Agreement will be from CRA Project Code R2001 Community Policing. Page 1 City of Clearwater Printed on 9/10/2020 8/24/2020-12:20 PM 1 Officer 1 Officer 2 Officers Step 4 Step 5 Base Salary 72,845.86 74,954.00 147,799.86 Pension (21.00%)15,297.63 15,740.34 31,037.97 Social Security (1.45%)1,056.26 1,086.83 2,143.10 Major Medical 13,284.48 10,337.28 23,621.76 Life Insurance 10.00 10.00 20.00 Workers Compensation 939.48 939.48 1,878.96 103,430.00 103,070.00 206,500.00 Fuel $3,768.12 TOTAL 210,268.12 Police Department - CRA Funded Officers For FY 2020/21 EXHIBIT "A" Position Enhancement Fact Sheet G4541 Period Amount Period 1 $185.39 Period 2 $188.43 Period 3 $71.44 Period 4 $207.03 Period 5 $129.00 Period 6 $160.74 Average: $157.01 Annual:$1,884.06 Summary Results: I pulled the past five months of fuel costs for G4541 to come up with the average monthly fuel costs. INTERLOCAL AGREEMENT This Interlocal Agreement is made and entered into this ________ day of _____________, 2020 by and between the Community Redevelopment Agency of the City of Clearwater, Florida (CRA), a redevelopment agency established pursuant to law, and the City of Clearwater (CITY), a municipal corporation of the State of Florida. WHEREAS, this Agreement is made and entered between the parties pursuant to Section 163.01, Florida Statutes, the “Florida Interlocal Cooperation Act of 1969”; and WHEREAS, Section 163.387(6)(c)(8) of the Florida Statutes allows for the use of Tax Increment Funding (TIF) funds for community policing innovations in Community Redevelopment Areas; and WHEREAS, the CRA has ascertained that the Downtown Gateway District, Prospect Lake District, and Downtown Core District, continue to experience a critical need for an enhanced community policing presence in order to specifically reduce drug dealing, prostitution and street crimes in the target area, and address quality of life issues; and WHEREAS, the CRA and the CITY first entered into an Interlocal Agreement during the Fiscal Year 2008-2009 in order to provide for the CRA's financial contribution to an additional community policing presence by the CITY in the Downtown Gateway area above and beyond the current activity levels; and WHEREAS, the CRA has funded two police officers for Fiscal Years 2012- 2013, 2013-2014, 2014-2015,2015-2016, 2016-2017 2017-2018, 2018-2019 and 2019-2020 and wants to continue the use of TIF funds to fund the program; and WHEREAS, the CRA and the CITY recognize that police officers encounter persons with a wide variety of social, mental and physical health needs and require additional support to connect people with options other than jail, emergency rooms or shelters; and WHEREAS, the CRA and the CITY want to enter into another Interlocal Agreement during the Fiscal Year 2020-2021, outlining the scope of services and responsibilities of the parties. NOW THEREFORE, in consideration of the covenants made by each party to the other and of the mutual advantages to be realized by the parties hereto, the CRA and the CITY agree as follows: Interlocal Agreement between CRA/CPD FY 2020/21 2 Section 1. Term. The term of this Interlocal Agreement will be October 1, 2020 through September 30, 2021. Section 2. Intent. It is the intent of the parties that the TIF funds paid to the CITY by the CRA pursuant to Section 163.387(6)(c)(8), Florida Statutes, be used to provide a more visible community policing presence within the Community Redevelopment Area which includes the Downtown Gateway District, Town Lake District, and Downtown Core District Section 3. Responsibilities of the CRA Function: Provide TIF funding in the total amount of $250,268.12 for the contract year, said funds to be utilized by the Clearwater Police Department (CPD) to provide the additional community policing presence, to be allocated in the following manner: A. $206,500 to pay for the salaries, and benefits for two (2) police officers for the contract year. Exhibit "A," Position Enhancement Fact Sheet, attached hereto and incorporated by reference, contains detailed specifications on salary and benefits. B. $3,768.12 the estimated fuel cost for the contract year for a police vehicle used by the two (2) police officers within the Community Redevelopment Area. C. $40,000 to pay for a community policing co-responder program. The co-responder program will assist police officers with connecting persons encountered in the CRA with services needed to address homelessness, mental health, drug addiction, and physical support services. Section 4. Responsibilities of the CITY Scope of Duties. The services that the CITY will provide will be carried out by the CPD. These services are: A) Implementation of a Law Enforcement Strategy in the Community Redevelopment Area as follows: Goal 1: Reduce the sale of illegal narcotics and reduce the prevalence of prostitution. Objective 1: Eliminate sales and distribution of illegal narcotics. Tasks: Interlocal Agreement between CRA/CPD FY 2020/21 3 a) Identify street level dealers which may be engaging in sales of illegal narcotics; b) Gather intelligence information through proactive law enforcement techniques, utilizing undercover techniques and surveillance equipment; and c) Conduct regular plainclothes operations to determine if illegal narcotics are being offered for sale in the Community Redevelopment Area. Outcome Measures: a) Conduct a minimum of six (6) operations to determine if individuals in the Community Redevelopment Area are selling illegal narcotics. b) File criminal charges against anyone where probable cause is established that they are selling illegal narcotics. c) If any retail establishments are found to be engaging in the sales of illegal narcotics, the Florida Division of Alcoholic Beverages and Tobacco will be notified so that administrative action may be taken against those establishments which hold licenses to sell alcoholic beverages. Objective 2: Reduce incidence of prostitution and solicitations by "Johns" in the target area. Tasks: a) Conduct prostitution operations in the Community Redevelopment Area utilizing police officers as decoys; b) Utilize directed patrols to discourage prostitutes and "Johns" from frequenting the area; and c) Seek prosecution enhancements for repeat offenders that commit prostitution and solicitation offenses when applicable. Outcome measures: a) Conduct minimum of six (6) prostitution operations annually in the Community Redevelopment Area. b) File criminal charges against anyone where probable cause is established that they are either engaging in or soliciting prostitution. Goal 2: Address homeless issues in the Community Redevelopment Area. Interlocal Agreement between CRA/CPD FY 2020/21 4 Objective 1: Participate in the city’s homeless initiative. Tasks: a) Utilize directed patrol in areas known to be frequented by homeless individuals for the purpose of locating homeless encampments and identifying homeless persons new to the area or not known to the CRA officers; b) Enforce statutes and ordinances against public drinking, public urination, loitering or prowling, etc.; c) Utilize the “no trespass” affidavit program when authorized to address public safety interests in the target area; and d) Participate in activities/programs related to homelessness, as appropriate. Outcome measure: a) 100% of reported or observed violations of criminal law or ordinances will result in arrest, report, citation, warning, or referral to the appropriate social services agency; b) 100% of observed or reported trespass violations will result in trespass warnings, or arrest when authorized by Florida State Statute within the Community Redevelopment Area; c) CRA officers will complete Field Interview Reports (FIRs) in the appropriate circumstances. Goal 3: Improve safety and security of residents and businesses in the Community Redevelopment Area. Objective 1: Enhance code enforcement activities and identify properties meeting the criteria for referral to the Nuisance Abatement Board. Tasks: a) Coordinate with the CRA and the City's Code Compliance Department to enhance code enforcement in the target area relative to properties that are in disrepair and negatively impact the quality of life in the East Gateway; and b) Identify those properties meeting the criteria for referral to the Nuisance Abatement Board to discourage criminal behavior at those locations. Outcome Measures: Interlocal Agreement between CRA/CPD FY 2020/21 5 a) Conduct regular inspections of properties that are in disrepair and negatively impact the quality of life in the East Gateway, on a schedule as agreed upon the CRA, Code Enforcement Inspector, and CPD; and b) Identify and report to the CRA negative environmental factors (need for improved street lightning, vacant buildings, neglected properties, etc.) c) Identify and refer all properties determined to meet the criteria for referral to the Nuisance Abatement Board and provide the necessary documentation to support that referral. Objective 2: Enhance the relationship between the residential neighborhoods and the police department and increase the perception of safety through enhanced community policing efforts. Tasks: a) Conduct regular park, walk and talk (PWT) activities in the Community Redevelopment Area; and b) Make citizen contacts during PWT activities for the purpose of community relations and information gathering. c) Design and implement a co-responder program that provides a community advocate for those in the CRA who police officers come into contact with who need assistance connecting with available services to address homelessness, mental health, drug addiction, and other physical support services. Outcome Measures: a) CRA officers will conduct a minimum of four (4) PWT activities in the Community Redevelopment Area per week. b) CRA officers will document the outcome of the PWT activities in the TriTech clearance notes for that PWT. B) In order to carry out the Law Enforcement Strategy above, the CPD will provide the following: 1. Two (2) fully-equipped police officers to provide law enforcement services to the target area defined as the East Gateway for a minimum of 40 hours per week. 2. Specific duties, activities, and responsibilities: Interlocal Agreement between CRA/CPD FY 2020/21 6 a) The officers will be assigned to a Community Policing Team with geographical responsibility for the Community Redevelopment Area only; b) The Team assignment will always ensure coverage by two (2) officers; c) Schedules of the officers will vary based on the determination of the CRA and CPD management to best serve the residents and business owners in the Community Redevelopment Area. CRA shall be notified of significant changes of officers’ schedules or assignments; d) Officers will patrol by either vehicles, foot, or bicycles; e) A report of police activities and statistical information will be provided to the CRA on a monthly and yearly basis; and f) The officers selected will be experienced, current members of the CPD. 3. An existing, fully-equipped Police Car. a) All CRA funds pursuant to this agreement will be kept in the CPD's departmental account. b) No charges to the CRA account will be made for activities or hours worked by the two (2) officers outside the Community Redevelopment Area or for equipment used outside the Community Redevelopment Area. c) Other administrative duties as mutually agreed. Section 5. Notice. Sixty (60) days notice by either party to the other pursuant to the Interlocal Agreement shall be given in writing and hand- delivered or mailed as follows: Clearwater Community Redevelopment Agency Attn: Amanda Thompson, CRA Director PO BOX 4748 Clearwater, Florida 33756 Telephone: (727) 562-4072 City of Clearwater Attn: William B. Horne II, City Manager PO BOX 4748 Clearwater, Florida 33756 Telephone: (727) 562-4046 Interlocal Agreement between CRA/CPD FY 2020/21 7 Section 6. Entire Agreement. This document embodies the whole Agreement of the parties. There are no promises, terms, conditions or allegations other than those contained herein. This Agreement shall be binding on the parties, their successors, assigns and legal representatives. Section 7. Indemnification. The CRA and the CITY agree to be fully responsible for their own acts of negligence, or their respective agents’ acts of negligence when acting within the scope of their employment and agree to be liable for any damages resulting from said negligence only to the extent permitted by Section 768.28, Florida Statutes. Nothing herein is intended to nor shall it be construed as a waiver of any immunity from or limitation from liability that the CRA and the CITY are entitled to under the doctrine of sovereign immunity (Section 768.28, Florida Statutes). Nothing herein shall be construed as consent by the CRA or the CITY to be sued by third parties in any manner arising out of this Agreement. Section 8. Maintenance of Effort. The expenditures authorized by this Agreement are solely and exclusively to increase community policing activity and resources. The City agrees that no diminishment of existing police efforts in the East Gateway will occur as a result of this agreement. Section 9. Filing Effective Date. As required by Section 163.01(11), Florida Statutes, the Interlocal Agreement shall be filed with the Clerk of the Circuit Court of Pinellas County after execution by the parties and shall take effect upon the date of filing. IN WITNESS WHEREOF, the parties hereto, or their law representatives, have executed this agreement as the date first above written. COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA By: ______________________________ Frank V. Hibbard, Chairperson Approved as to form: Attest: ____________________________ _______________________________ Michael Fuino Rosemarie Call CRA Attorney City Clerk Interlocal Agreement between CRA/CPD FY 2020/21 8 Countersigned: CITY OF CLEARWATER, FLORIDA ___________________________ By: _____________________________ Frank V. Hibbard William B. Horne II Mayor City Manager Approved as to form: Attest: ____________________________ _______________________________ Matt Smith Rosemarie Call Assistant City Attorney City Clerk Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#20-8159 Agenda Date: 9/14/2020 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 4.5 SUBJECT/RECOMMENDATION: Approve the Interlocal Agreement with the Downtown Development Board (DDB) to provide personnel, administrative and management services during Fiscal Year 2020-2021 in the amount of $76,084.92 and refund the CRA tax increment fee of $340,088.01 and authorize the appropriate officials to execute same. SUMMARY: Florida Statutes 163.387 requires all taxing authorities, which includes the DDB, to make an annual appropriation in an amount equal to the incremental increase in the ad valorem revenue within the CRA area. The DDB’s increment payment is $340,088.01 according to the Pinellas County Property Appraiser’s office. In a spirit of cooperation to further the downtown redevelopment plan, the CRA Trustees executed the first Interlocal Agreement in Fiscal Year 1999-2000 to provide personnel, administrative and management services to the DDB and to refund the difference between the increment payment and the management fee. This is the twenty first fiscal year that the CRA would enter into the agreement. Pursuant to Florida Statute 163.01, the CRA and DDB can enter into this agreement in which the DDB agrees to perform certain responsibilities and functions including funding projects and programs consistent with the downtown redevelopment plan. The intent of this agreement is for the DDB and the CRA to work collaboratively on projects and programs that further downtown goals and objectives. The management of the DDB by CRA staff enables the CRA and the DDB to utilize the public dollars more efficiently. The DDB shall pay the CRA $76,084.92 for the services agreed to in the Interlocal Agreement. The DDB approved the Interlocal Agreement at their meeting on August 27, 2020. Page 1 City of Clearwater Printed on 9/10/2020 2020-21CRA/DDB Interlocal Agreement 1 INTERLOCAL AGREEMENT This Interlocal Agreement is made and entered into this ___ day of __________, 2020, by and between the Community Redevelopment Agency of the City of Clearwater, Florida (CRA), a redevelopment agency established pursuant to law, and the Downtown Development Board (DDB), a special district organized and operating pursuant to the ordinances and laws of the City of Clearwater. WHEREAS, Florida Statutes 163.387 requires all taxing authorities to make an annual appropriation in an amount equal to the incremental increase in the ad valorem revenue within the CRA area; and WHEREAS, the DDB is a taxing authority within the meaning of the statute; and WHEREAS, the CRA and the DDB in the spirit of cooperation desire to offer the downtown constituents the opportunity to utilize more efficiently the public dollars collected for each entity; and WHEREAS, the CRA and the DDB have a special obligation to ensure wise and sound administration of the programs; and WHEREAS, the CRA and the DDB desire to enter into an Interlocal Agreement outlining the scope of services and responsibilities of the parties; and WHEREAS, the CRA and the DDB wish to enter into an Interlocal Agreement pursuant to Florida Statues 163.01, in which the DDB agrees to perform certain responsibilities and functions consistent with and in furtherance of the Downtown Redevelopment Plan, in return for an amount equal to the difference between the increment payment of $340,088.01 and the $76,084.92 the DDB pays the CRA for administration. NOW THEREFORE, in consideration of the covenants made by each party to the other and of the mutual advantages realized by the parties hereto, the DDB and the CRA agree as follows: Section 1. Term. The term of this Interlocal Agreement will be October 1, 2020, through September 30, 2021. Section 2. Intent. It is the intent of the parties that the moneys paid to the CRA by the DDB pursuant to Florida Statute section 163.387, commonly referred to as the tax increment payment, be used to advance the goals and objectives of the Downtown Redevelopment Plan. The CRA shall retain $76,084.92 to offset the cost of administration of the DDB as further described herein. The remaining money shall be returned to the DDB by the CRA in exchange for performance of certain responsibilities and functions by the DDB consistent with and in furtherance of the Downtown Redevelopment Plan. 2020-21CRA/DDB Interlocal Agreement 2 Section 3. Responsibilities of the DDB. The DDB will promote, facilitate and support activities that sustain, promote and advance downtown revitalization and attract businesses and residents to relocate and stay in the DDB’s district. In furtherance of these goals, the DDB will: a. advise the City of Clearwater (City) and the CRA on policies and procedures which will succeed in bringing more businesses and residents into the downtown district and thus improve its tax base and overall economic conditions; b. survey downtown property owners, residents and businesses to determine needs and attitudes, to monitor progress, to evaluate success or failure of initiatives; c. sponsor community events and encourage public attendance at events in support of downtown merchants and other goals in the Downtown Redevelopment Plan; and d. cooperate with local, state and regional organizations in promoting the downtown district as a destination. Section 4. Responsibilities of the CRA. The services that the CRA will provide are: a. Prepare correspondence for DDB members; b. Maintain all DDB funds in the City’s bank account and with funds segregated for accounting purposes in the City’s records as a separated, interest-earning fund; c. Assist with preparation and monitoring of the annual budget and prepare amendments as necessary; d. Prepare monthly financial reports; e. Prepare agendas and distribute packets to DDB members prior to each meeting; f. Prepare meeting notices for monthly and special DDB meetings; g. Attend meetings and supervise work of Board Reporter who records and transcribes minutes; h. Coordinate committee meetings, if applicable; i. Handle all phone inquiries and follow up on the calls; j. Handle any special mailing notices; k. Serve as coordinator for the DDB special activities; l. Assist in research and implementation of projects initiated by the Board; m. Assist with promoting design related programs to the downtown community; n. Manage loans, contracts and all applicable documents; o. Coordinate field trips and travel arrangements in accordance with the City of Clearwater Travel and Meals Policy; p. Other administrative duties as mutually agreed; q. Coordinate the annual election process in cooperation with the Pinellas County Supervisor of Elections; r. Act as a Liaison to the Pinellas County Property Appraiser, Pinellas County Tax Collector, and DDB legal counsel; 2020-21CRA/DDB Interlocal Agreement 3 s. Assure that the annual audit is conducted in compliance with requirements of the State of Florida Auditor General; t. Comply with State of Florida Tax Increment Millage Compliance with Chapter 200, Florida Statutes, Sections 218.23, 218.63, Florida Statutes (TRIM); u. Comply with the Florida Department of State Information Services Records Disposition Act; v. Comply with the State of Florida Department of Community Affairs Special District Information Program; w. Comply with the State of Florida Department of Insurance Treasurer’s Public Depositor Annual Report; and x. Coordinate financial disclosure requirements of the State of Florida Commission on Ethics. Section 5. Compensation. In return for the above services, the CRA shall pay to the DDB this difference upon receiving the increment payment from the DDB. The budget for the CRA for services listed in Section 4 above shall be as follows: Personnel and Administration $76,084.92. Section 6. Notice. Any notice by either party to the other pursuant to the Interlocal Agreement shall be given in writing and hand-delivered or mailed as follows: Chairperson, Board of Trustees Community Redevelopment Agency 600 Cleveland Street, Suite 600 Clearwater, Florida 33755 Chairperson Downtown Development Board Post Office Box 4748 Clearwater, Florida 33758-4748 Section 7. Entire Agreement. This document embodies the whole Agreement of the parties. There are no promises, terms, conditions or allegations other than those contained herein. This Agreement shall be binding on the parties, their successors, assigns and legal representatives. Section 8. Filing Effective Date. As required by Section 163.01(11), Florida Statutes, the Interlocal Agreement shall be filed with the Clerk of the Circuit Court of Pinellas County after execution by the parties, and shall take effect upon the date of filing. IN WITNESS WHEREOF, the parties hereto, or their lawful representative, have executed this agreement as of the date first above written. 2020-21CRA/DDB Interlocal Agreement 4 COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA By: ______________________________ Frank V. Hibbard, Chairperson ATTEST: By: ______________________________ Rosemarie Call, City Clerk Approved as to form: __________________________ Michael Fuino Attorney for CRA DOWNTOWN DEVELOPMENT BOARD BY: Paris Morfopoulos, Chairperson Approved as to form: __________________________ Elise K. Winters Attorney for DDB Meeting Date: 9 H Caller: INDIVIDUAL CALLER Citizen Comment Card Name: City: Telephone Number: — 7C] 3 - (oCi9(-) Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak: