10/12/2020 Council Work Session Meeting Minutes October 12, 2020
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
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Meeting Minutes
Monday, October 12, 2020
9:00 AM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes October 12, 2020
To ensure public safety and comply with the Governor's Safer at Home order in response to the
COVID-19 virus, the Clearwater City Council will hold a public meeting on Monday, October 12, 2020 at
9:00 a.m. using communications media technology.
Pursuant to Executive Order No. 20-69, issued by the Office of Governor Ron DeSantis on March 20,
2020, municipalities may conduct meetings of their governing boards without having a quorum of its
members present physically or at any specific location, and utilizing communications media technology
such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes.
Present 5 - Mayor Frank Hibbard, Vice Mayor David Allbritton, Councilmember
Hoyt Hamilton, Councilmember Kathleen Beckman, and
Councilmember Mark Bunker
Also Present: William B. Horne II — City Manager, Micah Maxwell —Assistant City
Manager, Michael Delk—Assistant City Manager, Pamela K. Akin City
Attorney, Rosemarie Call — City Clerk, and Nicole Sprague — Deputy
City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Hibbard
The meeting was called to order at 9:00 a.m. using communications media
technology.
The recessed from 9:02 a.m. to 10:03 a.m. to meet as the Pension Trustees
and Community Redevelopment Agency.
2. City Manager
2.1 Authorize an amendment to the original agreement with HR and A Advisors, of New York,
NY, in an amount not to exceed $35,000 for the development of a multi-parcel Request for
Proposal (RFP) document as well as expense related to the review of submitted
proposals and authorize the appropriate officials to execute same. (consent)
As a result of Request for Proposal 04-16, HR&A Advisors (HR&A) was
awarded the contract for the Bluff/Waterfront Master Plan which was authorized
by Council on April 21, 2016 in the amount of$378,000.00.
In August 2016, Council approved an amendment to the agreement adding
additional services to include data collection, analysis and preparation of a
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memorandum that identifies specific downtown sites for an aerial transit
terminal in the amount of$60,000.00.
In June of 2019, the City of Clearwater contracted with HR&A for an update of
the economic and market analysis which focused on the development of the
Harborview site Request for Proposals, negotiation of development proposals,
and assisting with the evaluation of proformas for development options in the
amount of$100,000.
In January 2020, Council approved an amendment for the development of a
Request for Expression of Interest (REFI) for the bluff properties in the amount
of$19,500.00.
In June 2020, the City Manager approved an increase for travel expenses in the
amount of$3,293.65. Per the agreement, these fees were additional expenses
not included in the cost of services.
As a result of the RFEI responses, the City is now ready to move forward with a
final solicitation for requests for proposals for bluff properties. The scope of this
solicitation has been expanded from that originally conceived in the original
scope of work. Rather than the Harborview site only, the City will seek one or
more respondents for one or more of the bluff properties in concert. This will
include direct solicitation of those contacted through the REFI process as well
as additional firms who have expressed interest in the development
opportunities of the downtown Clearwater waterfront.
With this amendment the total project cost will be $595,793.65.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project ENGF1800013, Imagine
Clearwater, to fund this agreement.
In response to questions, Assistant City Manager Michael Delk said the RFP
is wide open and responses will depend on the market. From an economic
development standpoint, the Pierce Street site is not as critical as the other
two sites. The RFP should articulate when a land swap would be considered,
but it should not preclude anyone from proposing a viable economic use of
that property.
Staff anticipates the RFP to be released before the end of the year. He said
there should be less uncertainty about how this project interacts with the
Main Library and Coachman Park when the RFP is issued. Staff is optimistic
that the RFP will receive a good response, staff has talked to individuals with
additional interest. Mr. Delk said HR&A was involved in the RFEI process.
HR&A have completed an excellent body of work on the City's behalf, the
lack of response to the RFEI was not their failure.
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In response to a concern, the City Manager said the administration has been
criticized for how long the project has taken. Mr. Delk said waiting is an
enemy in terms of confidence in the market and confidence in what the City
is doing. Having the RFP hit the street while the City is in the process of
doing major redevelopment of the waterfront is the best time to reach out to
the development community for their investment and market certainty.
3. Economic Development and Housing
3.1 Support Environmental Protection Agency Fiscal Year 2021 Brownfield Assessment
Grant Application. (WSO)
On August 17, 2020, the US Environmental Protection Agency (EPA) released
Request for Applications (RFA) Number EPA-OLEM-OBLR-20-06 and its FY21
Guidelines for Brownfield Assessment Grants.
The City is seeking a Community-wide Assessment Grant of up to $300,000 to
address sites contaminated by hazardous substances and/or petroleum. If
awarded, funds may be used for direct costs associated with the inventory, site
prioritization, community involvement, site reuse planning, assessment, and
cleanup planning for brownfield sites, including direct costs associated with
programmatic management of the grant such as required performance
reporting and environmental oversight. There is no matching fund requirement
and staff does not anticipate any general fund expenditures.
The Application must be submitted by 11:59 p.m. on October 28, 2020. The
announcement of grant awards is expected in Spring/Summer 2021.
City of Clearwater Brownfield Advisory Board:
On Tuesday, October 13, the City's Brownfield Advisory Board will convene to
discuss the proposed grant application submittal. Staff will request the Advisory
Board recommend council support for the application. Following the meeting,
staff will submit a memo to Council prior to its October 14 city council meeting
and include any additional information the Advisory Board wishes Council to
consider.
About the EPA Brownfield Program:
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A critical component of the EPA's Brownfields Program is to ensure that
residents living in communities historically affected by economic disinvestment,
health disparities, and environmental contamination have an opportunity to reap
the benefits from brownfields redevelopment. The Program has a rich history
rooted in environmental justice and is committed to helping communities
revitalize brownfield properties, mitigate potential health risks, and restore
economic vitality.
3.2 Approve the First Amendment to Agreement Number 106-2020 between Florida Housing
Finance Corporation and the City of Clearwater for use of Coronavirus Relief Funds and
authorize the appropriate officials to execute same. (consent)
The State of Florida has been awarded funds pursuant to section 601(d) of the
Social Security Act, as amended by section 5001 of the Coronavirus Aid, Relief,
and Economic Security Act (CARES Act). Earlier this year, the Florida Housing
Finance Corporation (FHFC) distributed a portion of Coronavirus Relief Funds
(CRF) to local governments to assist individuals and families who have been
financially impacted by the COVID-19 pandemic. The initial agreement between
the City and FHFC allowed $375,576 in CRF funds to be used by the City for the
following program purposes or activities:
i. Rental assistance payments (including back rent, deposits and utility
payments);
ii. Mortgage payments and buydowns;
iii. Emergency repair of housing;
iv. Assistance to homeowners to pay insurance deductibles;
v. Housing re-entry assistance, such as security deposits, utility deposits, and
temporary storage of household furnishings;
vi. Foreclosure or eviction prevention, including monthly rent and associated
fees; and
vii. Homeownership counseling.
viii. 10% of funds expended may be used for administration.
The majority of funds awarded in FHFC's first distribution to Clearwater has
been used to assist Clearwater residents financially impacted by COVID-19 in
paying past due rent, mortgage and utility bills. On September 15, the City was
notified that it would receive a second disbursement of CRF in the amount of
$258,970 bringing the total CRF allocation to the City to $634,546.
The City began receiving applications for its Rent, Mortgage and Utilities (RMU)
Assistance Program on August 13, 2020. On August 24, more than 800
applications had been started or completed. Cautioning against accepting
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applications that would cumulatively exceed available funding, Housing Division
staff paused the application portal. With additional CRF funding and additional
CDBG-CV funding becoming available to the City to respond to COVID-19
impacts, the Housing Division will reopen the RMU Program on October 13.
The program will remain open until funding is depleted.
The agreement requires that CRF funds not expended by December 30, 2020
must be returned to the Florida Housing Finance Corporation.
The Mayor left the meeting at 10:28 a.m. and returned at 10:35 a.m.
3.3 Approve a loan in the amount of$880,000 to SP Clearwater WFH LLC, using HOME
Investment Partnership Program funding for the development of property at 306 South
Washington Avenue and authorize the appropriate officials to execute documents
required to affect closing. (consent)
The Community Redevelopment Agency (CRA) issued RFP 53-20 for the
redevelopment of its site at 306 South Washington on August 17, 2020. The
request called for a mixed-use or apartment development with a focus on
workforce and market rate housing, the opportunity for shared parking to serve
surrounding restaurant/retail businesses, construction to begin in 2021 and
ample outdoor amenity space. There is currently a lack of rental supply for
employees in the technology industry downtown, at Morton Plant Hospital and
on Clearwater Beach who earn up to 120% of the Area Median Income (AMI).
The CRA received responses from the Housing Trust Group, LLC and SP
Clearwater WFH LLC. The review committee read the proposals and listened to
presentations from each respondent. The projects were ranked on Developer
Experience and Qualifications, Legal and Financial Feasibility, Ability to Meet
Redevelopment Objectives, and Proposed Timeline for Construction. The
committee unanimously ranked SP Clearwater WFH LLC as the first choice
and recommended moving forward with requesting authorization to negotiate.
SP Clearwater WFH is proposing to construct a 171-unit mixed income
apartment development, a 275-space parking garage with tenant amenities
including a pool, dog walking area, two playgrounds, exercise room and
community room. There is a mixture of 1-bedroom (725sf) units and 2-bedroom
(925sf) units. There will be 18 affordable units at 80% of AMI and below, 49 units
up to 100% of AMI and 104 units up to 120% of AMI. The building will include
high efficiency HVAC, Energy Star rated windows, low flow toilets and sound
deadening construction. The parking area will include a dedicated Uber/Lyft area
to support car sharing services as well as ample bicycle parking.
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There are several aspects to this proposal that provide long term housing
affordability. First, the developer proposes that the CRA sell the land to the
Pinellas County Land Trust who will own the underlying land in perpetuity. The
land trust will then provide a 99-year lease to the developer. Second, the rental
rates are set by the AMI established by Pinellas County and cannot increase
more than 1.02% per year. Typically, market rate rental amounts increase more
than 1% per year. Lastly, the investment of HOME funds requires the City and
the developer to enter into a Land Use Restriction Agreement requiring up to
eleven units to be rented at rates affordable to households earning less than
80% of AMI.
SP Clearwater WFH has presented an in-depth proposal. They have conducted
environmental studies on the site, a market analysis to show the proposed
rental rates are achievable for this project and obtained preliminary approval for
construction financing from Neighborhood Lending Partners. They have already
received a construction cost estimate from Wichman Construction to provide
an accurate overall project budget.
The overall project cost is $38,436,995. In addition to the requested HOME loan,
the applicant is requesting the following assistance:
- Sell the site to the Pinellas County Land Trust for$3,420,000 and
reinvest those funds into the project
- $2,200,000 from Penny IV Economic Development Grant funds for the
construction of workforce housing
- Provide an $800,000 grant towards the project in exchange for public
parking
- Support an application before the Community Development Board to
receive 3 housing units from the density pool
This project is contingent upon support from all three parties listed above. The
applicant anticipates receiving a decision on the County funding within the next
three months. In order to qualify for the County funds, the applicant must show
a good faith partnership with the CRA.
SP Clearwater WFH is also requesting that $680,000 of the $880,000 loan is
deferred through the affordability period (twenty years), at which time, it will be
forgiven. Housing Division staff has reviewed financial projections for the
project and has determined that these terms are appropriate. SP Clearwater
WFH's repayment of$200,000 of the loan will be amortized at zero percent
interest over twenty years.
APPROPRIATION CODE AND AMOUNT:
HOME Investment Partnership Program funding is available in fund 683 for the
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proposed loan.
In response to questions, Economic Development and Housing Assistant
Director Chuck Lane said the developers put together a mixed-income
approach; allowing a certain number of units at 120%, 100% and 80% AMI
and below. The project is reserving 18 units at 80% and below. Eleven of the
units are being funded with HOME dollars. If the City funds more than 11
units, staff must comply with the Davis Bacon Act reporting requirements.
3.4 Approve the Second Substantial Amendment to the City of Clearwater's 2019-2020
Annual Action Plan to reallocate existing funding and to budget for additional funding
provided by the United States Department of Housing and Urban Development to
address needs resulting from the COVID-19 Emergency. (consent)
In response to the Coronavirus Pandemic (COVID-19) the United States
Department of Housing and Urban Development (HUD) has notified the City of
Clearwater that it will receive an allocation of$858,968 of Community
Development Block Grant Program - Coronavirus Response funds (CDBG-CV)
to be used to prevent, prepare for, and respond to COVID-19. This allocation is
associated with the third tranche of funding authorized by the Coronavirus Aid,
Relief, and Economic Security Act (CARES Act), Public Law 116-136, which
was signed by President Trump on March 27, 2020, to respond to the growing
effects of this historic public health crisis.
The City of Clearwater's federal Annual Action Plan details the funding strategy
for the Community Development Block Grant (CDBG) and HOME Investment
Partnerships (HOME) programs each year. The Annual Action Plan implements
a jurisdiction's multi-year Consolidated Plan and is developed through
significant citizen participation, analysis, and planning. A first Substantial
Amendment to the City's 2019 Annual Action Plan (AAP) was approved by the
City Council on May 7, 2020 to incorporate $492,592 from the first tranche of
CDBG-CV funding.
The first Amendment to the 2019-2020 AAP allocated the first tranche of
CDBG-CV funds and reprogrammed existing funds to address COVID-19
impacts. Reprogrammed funds included deducting $300,000 of unencumbered
funds from affordable housing programs to fund an emergency rent and
mortgage assistance program. Now that other funding is available to fund a
Rent, Mortgage and Utilities Assistance (RMU) Program, the HOME funds will
be reprogrammed back to affordable housing programs. The remaining
CDBG-CV funds will be distributed through three categories:
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Residential RMU Assistance: ED&H will continue to administer a program to
distribute funds for unpaid housing expenses to qualifying residents whose
incomes have been affected by the pandemic. Additional CARES Act funds are
also available for this program through a partnership with the Florida Housing
Finance Corporation.
Public Services: For Program Years 2019-2020 and 2020-2021 and the
CDBG-CV allocation, HUD has eliminated the requirement to spend no more
than 15% of the respective allocation on Public Services. The proposed
amendment budgets for expenditures in excess of the 15% cap for Public
Services that mitigate or respond to impacts arising from the pandemic.
Program Administration: HUD regulations provide for up to 20% of CDBG-CV to
be used for costs associated with administering these programs.
The city's General fund is not impacted by the proposed amendment. The
proposed Second Substantial Amendment is summarized below:
Funding Source - Project Name Current Change Proposed
CDBG-CV - Business Assistance Program $394,074 -392,074 $2,000
CDBG-CV - Rent/Mortgage/Utilities Assistance $0 +924,458 $924,458
CDBG-CV - Public Services $0 +154,791 $154,791
CDBG-CV -Admin $98,518+171,793 $270,311
CDBG-CV - Project Total $492,592+858,968* $1,351,560
*New CDBG-CV allocation under third tranche of CARES Act funding
HOME - RMU Assistance $300,000 -300,000 $0
HOME - Multi-Family New Construction $819,001 +150,000 $969,001
HOME - Owner Occupied Land Acquisition $100,000 +100,000
$200,000
HOME - Owner Occupied New Construction$560,000 +50,000 $610,000
Note: HOME fund balances shown do not represent the City's entire HOME
budget, only those line items affected by reprogrammed funds.
3.5 Find that certain areas of the North Greenwood study area are, together, a blighted area
as defined in the Community Redevelopment Act of 1969 and that there is a need for a
Community Redevelopment Agency to carry out community redevelopment and adopt
Resolution 20-52.
Resolution 20-52 establishes the boundary areas for the North Greenwood
Community Redevelopment Area, finds and declares the area as blighted as
defined by F. S. Section 163.340(8) and that there is a need for a Community
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Redevelopment Agency to carry out community redevelopment.
The resolution also requests that Pinellas County Board of County
Commissioners (BCC) delegate to the City Council (Council) all authority and
powers conferred upon the County through The Community Redevelopment Act
of 1969 for the North Greenwood Community Redevelopment Area. Delegation
of such authority by BCC will allow Council to then create a Community
Redevelopment Agency. Additionally, the resolution requests that BCC
establish a tax increment financing district and a redevelopment trust fund
within the North Greenwood Community Redevelopment Area.
Finally, the resolution requests that the City's administration prepare a
redevelopment plan for the North Greenwood Community Redevelopment Area.
Background
In December 2019, members of the Clearwater Urban Leadership Coalition
(CULC) and city staff came together to discuss the CULC's efforts and interest
in establishing a Community Redevelopment Area (CRA) in the northern portion
of the city including the North Greenwood community and surrounding areas.
In February 2020, the City engaged Wade Trim, Inc. to conduct a Findings of
Necessity Study in accordance with Florida Statutes Section 163.335 and
163.340.
In the following months through September 2020, CULC members engaged
individuals, businesses, and community groups and leaders to inform and seek
support for the establishment of a CRA.
North Greenwood Area Finding of Necessity Study
The North Greenwood Area Finding of Necessity Study (Study) area is
comprised of six subareas identified as 1) Downtown (limited to Old Bay
Character District), 2) Non Low-Mod Area, 3) North Fort Harrison/Osceola, 4)
North Greenwood Extension, 5) North Greenwood Core, and 6) North Osceola.
The Study was conducted to identify and determine whether the necessary
conditions (slum, blight, and/or a shortage of affordable housing) are present
and meet the statutory requirements of establishing a Community
Redevelopment Area (CRA) in any 1 or more subareas.
The analysis of the 6 subareas focused on data that support the finding of slum
or blighted conditions. The following 10 statutorily-required topics of analysis for
each subarea were compiled and analyzed:
1. Poverty
2. Household Income
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3. Median Home Value
4. Housing Vacancy
5. Housing Affordability
6. Housing Condition
7. Housing Crowding
8. Crime and Fire/EMS Calls for Service
9. Code Enforcement Activity
10. Taxable Values
Per Florida Statute (Part III, Chapter 163), a study area must have a minimum of
2 of the 10 conditions present to be considered for inclusion in a CRA. The
Study determined the necessary conditions are present in 5 of 6 subareas. The
consultant initially recommended inclusion of 2 subareas (North Greenwood
Core and North Fort Harrison/Osceola), noting that signs of distress and blight
are becoming increasingly evident as other parts of the city prosper. Public
intervention is needed in conjunction with private sector participation to treat the
negative influences and foster a healthier social and economic environment.
In rank order, the subareas showed evidence of the number of conditions
present:
1. North Greenwood Core (9)
2. North Fort Harrison/Osceola (8)
3. Downtown (Old Bay) (7)
4. Non Low-Mod Area (5)
5. North Greenwood Extension (4)
6. North Osceola (1)
In recognition of the Downtown (Old Bay) subarea as a largely commercial
district, and therefore a unique opportunity for economic growth and
stabilization, staff requested the consultant analyze the 3 subareas as a single,
unified area. The Addendum provided in the North Greenwood Area Finding of
Necessity Study identifies 3 specific major findings consistent with Section
163.340(8), Florida Statues, for the unified study area:
1. The crime rate is disproportionately higher in the unified study area
compared to the citywide crime rate.
2. The Fire/EMS call rate is disproportionately higher in the unified study area
compared to the citywide Fire/EMS call rate.
3. The percentage of code violations within the unified study area is
disproportionately greater than the relative size of the combined study area.
Additionally, the unified study area also exhibits a higher prevalence (compared
to the city overall) of poverty, households spending 35% or more of household
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income on housing costs, housing with substandard conditions, and household
income and median home values are significantly lower.
Staff Recommendation
Based upon the conclusions of the Study (and Addendum), and the public
outreach and support provided by CULC, staff has determined that it is
necessary, appropriate, proper and timely that a CRA is created in the North
Greenwood Community as described in Resolution 20-52 and recommends
adoption thereof.
Next Steps
Upon adoption, city staff will transmit the Resolution to Pinellas County Board of
County Commissioners seeking authorization to create the North Greenwood
Community Redevelopment Agency, and the creation of the North Greenwood
Community Redevelopment Plan (Plan). Staff will return to Council with the
Plan for approval and will then seek the same from BCC. Additionally, staff will
seek approval to establish the Redevelopment Trust Fund and set the property
tax base.
Wade Trim representative Brad Cornelius provided a PowerPoint
presentation.
Comments were made supporting the initiative.
The Council recessed from 11:00 a.m. to 11:12 a.m.
4. Finance
4.1 Approve settlement of workers' compensation claim 19000138 for payment of$325,000
inclusive of attorney fees and costs for Scott Fowler with a general release of all claims
and authorize the appropriate officials to execute same. (consent)
Mr. Fowler was an active duty police officer with the Clearwater Police
Department as of 12/16/2002. On November 17, 2019, he sustained a cardiac
event which resulted in his inability to fully return to work, and thus he was
relegated to his current light duty work during his rehabilitation and treatment.
The City has spent approximately $110,000 for his treatment and disability
to-date. The City faces potential future payments of$150,000 to $200,000 for
treatment of his condition and complications which could arise. His remaining
lifetime disability payments could reach $830,000 to $1.3 million as a result of
his current condition. As a result, based on his life expectancy the City's
exposure is projected to be $980,000 to $1.5 million in future medical care and
lost wages.
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Mediation was held September 23, 2020, which resulted in a settlement of
$325,000, contingent on Council approval.
The Risk Management Division; the outside attorney for the City of Clearwater,
Banker Lopez Gassler, P.A.; and the City's Claims Committee recommend
approval.
Funding for the payment of this settlement is available in the budget for claims
expense in the Central Insurance Fund.
APPROPRIATION CODE AND AMOUNT:
5907590-545800 $325,000
5. Fire Department
5.1 Approve Amendment No. 2 for the Emergency Medical Services ALS First Responder
Agreement between Pinellas County and City of Clearwater to add Lifeguard BLS First
Responder Services to the Clearwater Fire District and authorize the appropriate officials
to execute same. (consent)
The Pinellas County Emergency Medical Services Authority (EMS Authority) is a
special district created for the purpose of providing Emergency Medical
Services (EMS) throughout Pinellas County, pursuant to Chapter 80-585, Laws
of Florida, and Chapter 54, Article III, Pinellas County Code, as amended. The
City of Clearwater and Pinellas County have a five-year Emergency Medical
Services ALS First Responder Agreement ending September 30, 2024, which
may be extended for an additional five-year term upon mutual agreement. This
agreement provides for reimbursement of engine and rescue units, EMS
Coordination positions, and projected capital as outlined in Appendix A.
The City of Clearwater employs beach lifeguards that provide basic life support
services (BLS), such as: automatic external defibrillator (AED) provisions,
oxygen administration, hemorrhage control, and BLS patient assessments.
They work with an assortment of Pinellas County lifesaving equipment to
medically address the vast array of emergency medical situations surrounding
the ocean/beach environment, which includes: lightning strikes, water rescues,
ocean related bites/stings, as well as other prevalent medical emergencies that
occur in beach and open water settings.
Amendment No. 2 will add Lifeguard BLS First Responder Services within the
Clearwater Fire District, which will provide medical guidance in accordance with
Pinellas County for our beach lifeguards. The beach lifeguards will now be
working under the provisions of Pinellas County EMS, which requires them to
be Office of the Medical Director (OMD) certified. Lifeguards will follow Pinellas
County's Rules and Regulations and the protocols of the Medical Operations
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Manual. Lifeguards will comply with supply and inventory control procedures;
appropriate training and certifications; quality assurance; on-scene patient care
protocols; and will be provided with equipment to carry out duties.
Beach lifeguards will be following a countywide code of behavior to medically
treat the citizens and visitors of Clearwater Beach. This creates a seamless
transition of patient care to Clearwater Fire & Rescue and Sunstar certified
paramedics.
Wages, benefits, and general work supplies will continue to be paid by the City.
All terms of the initial Agreement will remain in full force and effect, and the
Contractor and Authority agree that Amendment No. 2 will run concurrent with
the ALS First Responder Agreement.
6. Parks and Recreation
6.1 Award a contract to Paramount Painting and Services, Inc. of Tampa, Florida, per
Invitation to Bid 20-0036-EN, in the amount of$109,969.75, which includes a 10%
contingency, to perform structural concrete repairs and painting at Spectrum Field, and
authorize the appropriate officials to execute same. (consent)
A 20-year capital improvement (reserve) study was completed in Fiscal Year
2014/15 by Wannemacher Jenson Architects Inc. (WJA) and Delta Engineering
for Spectrum Field (formerly Bright House Field).
As a result of the study, CIP budgets for the maintenance and upkeep of
Spectrum Field were established. Pennoni Associates conducted their annual
structural inspection of the stadium, and they recommend that several
structural cracks and spalling concrete be repaired.
The City issued an Invitation to Bid for Project#20-0036-EN for this work to all
qualified structural concrete contractors. Five bids were received, of which
Paramount Painting and Services, Inc. was the lowest most responsive bid.
This contract will provide for concrete repairs at several locations in the stadium
where various structural cracks have appeared in the precast beams, corbels,
columns, and slabs. The contractor will rout and seal concrete slab cracks,
install epoxy injections in precast beams, corbels and columns, and replace
spalling concrete by forming and pouring with an approved repair material.
This is a 90-day project and will be completed prior to Spring Training 2021.
APPROPRIATION CODE AND AMOUNT:
Funds are available in CIP 315-93205 "Spectrum Field Infrastructure Repairs
and Improvements" to fund this contract.
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6.2 Approve an Interlocal Agreement (IA) between the City of Clearwater (City) and the Town
of Belleair (Belleair) to provide slope mowing services for the Town of Belleair and
authorize the appropriate officials to execute same. (consent)
The Town of Belleair approached the City to assist their Parks and Recreation
Department in slope mowing the scenic bluff that is located on the western side
of their town. They do not have the necessary equipment needed to maintain
this bluff.
The City Parks and Recreation Department has a slope mower that is used
almost daily to maintain the slopes around various lakes, ditches, and steep
areas in parks. However, during certain times of the year and on weekends the
slope mower is not in use and can be used to help Belleair mow their bluff twice
a year.
Belleair will reimburse the City for the time needed to slope mow the bluff at a
regular rate of$1,280.21 per 8-hour day or$160 an hour on weekdays and
$1,584.21 or $198 an hour on weekends. This amount covers the cost of the
operator as well as the overhead costs of the slope mower. Costs will be
evaluated every year and modified as needed to cover any cost increases.
Belleair may request additional slope mowing during the year at the same rate
as above. City slope mowing responsibilities take priority over Belleair.
In response to questions, Parks and Recreation Senior Manager Michael
Lavery said the City provided the service once in the past, when it became
clear that they were needing the service once or twice a year, a formal
agreement was pursued. The proposed cost includes all associated costs for
providing the service, to include a portion of equipment depreciation. Since
the City owns the equipment and city staff runs the equipment, the City
would be responsible for any damage. He said a supervisor will be onsite
when the service is being conducted. The City Attorney said the City is the
responsible party for their own equipment. The City is self-insured for any
damage to the equipment and would be no different if it occurred on city
property. She said the City could attempt to get other assurances from
Belleair.
7. Police Department
7.1 Reappoint Patrick E. Adamson to the Board of Trustees, Clearwater Police
Supplementary Pension Plan, with a term to expire October 31, 2024. (consent)
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Council Work Session Meeting Minutes October 12, 2020
In keeping with the provision of Florida Statute 185.05, which states in part: "the
board of trustees shall consist of five members, two of whom, unless otherwise
prohibited by law, shall be legal residents of the municipality, who shall be
appointed by the legislative body of the municipality..."
At a meeting of the Board of Trustees held on August 19, 2020, Patrick
Adamson agreed to serve another four-year term as a trustee. Mr. Adamson is
a legal resident of Clearwater, Florida. The Board of Trustees of the Clearwater
Police Supplementary Pension Fund recommends that Mr. Adamson be
appointed as Trustee. Mr. Adamson stated he will accept the reappointment.
7.2 Approve acceptance of University of North Florida Training and Services Institute, Inc.,
d/b/a Institute of Police Technology and Management (IPTM), High Visibility Education
(HVE) and Enforcement Campaign for Pedestrian and Bicycle Safety Grant Award in the
amount of$26,882 for police overtime and authorize the appropriate officials to execute
same. (consent)
The Clearwater Police Department (CPD) was granted approval by the
Resource Management Committee to submit a grant application under the state
HVE program to continue its grant-funded pedestrian and bicycle safety project.
The grant has been officially awarded in the amount of$26,882 and CPD now
seeks approval to accept it.
CPD has conducted seven grant-funded comprehensive
enforcement/education projects since March 2014 aimed at changing the
behavior of all who use Clearwater's roadways - pedestrians, bicyclists, and
motorists. Due to the success of the previous projects, the University would
like to see Clearwater continue to build upon what it has already accomplished.
CPD will again carefully select a pool of patrol officers/sergeants for this project
who have demonstrated a sincere interest and affinity for traffic, bicycle and
pedestrian enforcement. The details will be worked by this select group of
officers, focusing on those areas with a high volume of crashes compared to
other parts of the city, have a high volume of pedestrian traffic, or both.
The project period will commence within 30 days of the contract execution date
and will end on or before May 14, 2021.
As with the previous grants, selected officers will receive specific training as
required on traffic enforcement and educational opportunities with the public
prior to implementation of the project. CPD will also work closely with the
University during the project period to ensure accurate data collection and to
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Council Work Session Meeting Minutes October 12, 2020
advise of any problems or successes that are accomplished.
CPD will continue to get the word out about the project through a variety of
means. CPD's Public Safety Information Officer will distribute a minimum of
two releases, as outlined in the agreement.
There will be no direct adverse impact to the Police Department annual
operating budget nor is there a required match.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will establish special program G2106,
Pedestrian/Bicycle Safety Grant 2021, and recognize a budget increase of
$26,882 to account for grant expenditures.
7.3 Accept a United States Department of Justice, Office of Justice Programs, JAG Local:
Eligible Allocation Amounts $25,000 or More 2020 grant award in the amount of$39,296
for Axon Signal Vehicle equipment and authorize the appropriate officials to execute
same. (consent)
At the July 16, 2020 city council meeting, the Police Department was directed to
incorporate a body worn camera program. The selected body worn camera
program is a product of the Police Department's Axon System and works in
integration with the department's Digital Evidence Management System.
On August 6, 2020, the City Council approved an agreement to provide 200
Axon "Body 3" cameras, 25 docking bays, storage, licensing, and training to
fulfill the Council directive. To ensure body camera activation during critical
incidents, the Police Department seeks to incorporate the Axon Signal Vehicle
as a facet of the Body Worn Camera Program. This technology enables Axon
cameras to sense events, such as activating the police vehicle emergency
lights, and start recording, without manual input from the officer/employee.
The grant has been officially awarded in the amount of$39,296 and the Police
Department now seeks approval to accept it. Through this amount, the Police
Department intends to purchase approximately 140 Axon Signal Vehicle
modules. Once purchased, these modules will be installed within selected
patrol vehicles within the Police Department's fleet.
The project period commenced on September 21, 2020 and will end on or
before July 1, 2021.
There will be no direct adverse impact to the Police Department annual
operating budget nor is there a required match.
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Council Work Session Meeting Minutes October 12, 2020
The Axon Signal Vehicle product is available for purchase utilizing National
Purchasing Partners (Contract #VH11629), a national resource for public
entities for similar public solicitations; the city of Clearwater is a participating
member in this partnership.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will increase special program P2002, Police
Body Worn Camera Program, to recognize the grant revenues received.
8. Planning
8.1 Approve the annexations, initial Future Land Use Map designation of Residential Low
(RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1468 Carolyn Lane and 1824 West Drive, and pass Ordinances 9399-20,
9400-20 and 9401-20 on first reading. (ANX2020-06007, ANX2020-07009)
These voluntary annexation petitions involve 0.376-acres of property consisting
of two parcels of land both occupied by single-family dwellings. The parcels are
located on the north side of Carolyn Lane approximately 330 feet west of North
Highland Avenue and on the west side of West Drive approximately 410 feet
north of Greenlea Drive. The applicants are requesting annexation in order to
receive sanitary sewer and solid waste service from the City. The properties are
contiguous to existing city limits in at least one direction. It is proposed that the
properties be assigned a Future Land Use Map designation of Residential Low
(RL) and a Zoning Atlas designation of Low Medium Density Residential
(LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from the City. Collection
of solid waste will be provided to the properties by the City. The closest
sanitary sewer line to 1468 Carolyn Lane is located in an easement
along the north property line, and the closest sanitary sewer line to 1824
West Drive is located in the West Drive right-of-way. The owners of
1468 Carolyn Lane are aware of the sewer impact and assessment fees
that must be paid in full prior to connection and of the additional costs to
extend city sewer service to the property, and the owner of 1824 West
Drive has paid all sewer impact and assessment fees in full and has
been connected to the City sewer system. The properties are located
within Police District II and service will be administered through the
district headquarters located at 645 Pierce Street. Fire and emergency
medical services will be provided to this property by Station #51 located
at 1712 Overbrook Avenue. The City has adequate capacity to serve
these properties with sanitary sewer, solid waste, police, fire and EMS
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Council Work Session Meeting Minutes October 12, 2020
service. The proposed annexations will not have an adverse effect on
public facilities and their levels of service; and
• The proposed annexations are consistent with and promote the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of the
properties. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the properties is Low Medium Density Residential (LMDR). The use
of the subject properties is consistent with the uses allowed in the
District and the properties exceed the District's minimum dimensional
requirements. The proposed annexations are therefore consistent with
the Countywide Plan and the City's Comprehensive Plan and
Community Development Code; and
• The properties proposed for annexation are contiguous to existing city
limits in at least one direction. Therefore, the annexations are consistent
with Florida Statutes Chapter 171.044.
8.2 Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 3142 San Bernadino Street, and pass Ordinances 9402-20, 9403-20, and
9404-20 on first reading. (ANX2020-06008)
This voluntary annexation petition involves a 0.21-acre property consisting of
one parcel of land occupied by a single-family dwelling. The property is located
on the north side of San Bernadino Street, approximately 600 feet east of
McMullen Booth Road. The applicants are requesting annexation in order to
receive sanitary sewer and solid waste service from the City. The property is
located within an enclave and is contiguous to existing city boundaries to the
east, west and south. It is proposed that the property be assigned a Future
Land Use Map designation of Residential Urban (RU) and a Zoning Atlas
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City of Clearwater
Council Work Session Meeting Minutes October 12, 2020
designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The property currently receives water service from the City of
Clearwater. The closest sanitary sewer line is located in the adjacent
San Bernadino right-of-way. The applicants have paid the City's sewer
impact and assessment fees and are aware of the additional costs to
extend city sewer service to this property. Collection of solid waste will
be provided by the City of Clearwater. The property is located within
Police District III and service will be administered through the district
headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to this property by Station
#49 located at 565 Sky Harbor Drive. The City has adequate capacity to
serve this property with solid waste, police, fire and EMS service. The
proposed annexation will not have an adverse effect on public facilities
and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Urban (RU) Future Land Use Map category is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 7.5
units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District. The
use of the subject property is consistent with the uses allowed in the
District and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing City
boundaries to the east, west and south; therefore, the annexation is
consistent with Florida Statutes Section 171.044.
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Council Work Session Meeting Minutes October 12, 2020
9. Library
9.1 Approve Fiscal Year 2021 purchases of miscellaneous library materials from multiple
sources in the amount not to exceed $694,000, pursuant to Clearwater Code of
Ordinances, Section 2.564 (1)(b) Sole Source, (1)(c) Small Dollar, (1)(d) Other
Government Entities Bids and Quotes, and authorize the appropriate officials to execute
same. (consent)
Approve the purchase of miscellaneous library materials including books,
publications, audiovisual materials, subscriptions, serials, data base
access(es), online materials, games including videos, and miscellaneous items
such as hand tools for the Thingamabrary collection in the not-to-exceed
amount of$694,000.
Purchase will be limited to the term of the contract if expiring during Fiscal Year
2021 (i.e. June 2021). If the entity extends the respective contract, purchases
will be made through September 2021.
APPROPRIATION CODE AND AMOUNT:
0101731-564400 $694,000
10. Marine & Aviation
10.1Amend the Clearwater Code of Ordinances, Section 33.055, relating to the mooring,
beaching and placement of vessels and pass Ordinance 9413-20 on first reading.
Chapter 33 of the Clearwater Code of Ordinances (Waterways and Vessels)
regulate the use of waterways and the conduct of all persons using such
waterways, expect as otherwise provided by law. Section 33.055, addresses
prohibited mooring, beaching and placement of vessels at city owned facilities.
Currently there is no daily time limit that a vessel can moor and occupy one of
the city's non-leased public slips or docks. In an effort to provide greater docking
opportunities to the boating public, increased turnover of the limited number of
non-leased public slips and dock space is in the best interest of all city
residents. Those found in violation of Section 33.055 are subject to receiving a
civil citation.
In response to questions, Marine and Aviation Director Ed Chesney said the
cameras will assist with enforcement as it will allow staff to monitor the
vessels in the day or night. A violator will receive a ticket. He said public
mooring is not allowed in the downtown marina for Jazz Holiday since that is
used for the event. He said the City has never charged for the Sand Pearl
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City of Clearwater
Council Work Session Meeting Minutes October 12, 2020
and Beach Recreation center slips. The island Way boat slips have a 3-hour
time limit. Mr. Chesney said the intent of the docks were to serve the boaters
visiting Island Way Estates.
Staff was directed to provide information about the citation fee.
11. Solid Waste
11.1Approve the purchase of HVAC replacement and repair parts, for an annual not to
exceed amount of$450,000.00 for Fiscal Year 2021, to vendors as listed, in accordance
with Clearwater Code of Ordinances Section 2.564(1)(d) Other Government Entities Bids
and (1)(c) Small Dollar Purchases, and authorize the appropriate officials to execute
same. (consent)
Most of the Building & Maintenance Heating, Ventilation, and Air Conditioning
(HVAC) purchases for equipment replacement and repair parts have been
made through piggyback contracts and small dollar purchases from authorized
local distributors in the Tampa Bay area.
While Tampa Bay Trane is the majority of the expenditure for HVAC
replacement parts, local distributors will be used depending on the type of part
needed by equipment. Quotes will be obtained for purchases exceeding
$2,500.00 that are not on contract and will be monitored by Procurement.
This request consolidates the authorization to utilize properly sourced
piggyback contracts and purchases not exceeding $2,500.00 from authorized
local distributors.
• Tampa Bay Trane - Piggyback off Omnia formally US Communities
(Contract # 15-JLP-023 expires 9/30/2022)
• Florida Cooling & Supply - Small dollar purchases from local
authorized distributor located in Clearwater, FL
(Heil, Copeland, Honeywell, Larkin, Tempstar, Grandaire, Arcoaire,
Manitowoc and associated parts, controls, motors and tools)
• Johnstone Supply - Small dollar purchases from local authorized
distributor located in Tampa, FL
(Westinghouse, Daiken, Coleman, CDI, and Goodman and associated
parts, controls, motors, and tools)
• United Refrigeration - Small dollar purchases from local authorized
distributor located in Clearwater, FL
(Mitsubishi, Fijitsu, Bohn, Airtemp, Nordyne and associated parts,
controls, motors, and tools)
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Council Work Session Meeting Minutes October 12, 2020
• RE Michel Company - Small dollar purchases from local authorized
distributor located in Largo, FL
(Heil, Arocaire, Tempstar, Tecumseh, Copeland and associated parts,
controls, motors, and tools)
Additional vendors will be engaged as needed. Flexibility is requested to allow
for expenditure of budgeted funds as needed throughout the year, in
accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
5656531-546200
GSBM180001-R&M -MATLS
These funds are available in the operating expense of Building & Maintenance
as budgeted in fiscal year 2021 as well as funding available in the project.
11.2Approve a purchase order to Pinellas County Solid Waste for an operating expenditure of
$4,300,000 for the disposal of solid waste at the Pinellas County waste-to-energy
plant/landfill for the period October 1, 2020 through September 30, 2021 as provided in
the city's Code of Ordinances, Section 2.564 (1) (d), Services provided by Other
Governmental Entities, and authorize the appropriate officials to execute the same.
(consent)
Pinellas County Solid Waste operates the only waste-to-energy plant and landfill
in the county. All putrescible solid waste collected by the city is taken to this
facility. The increase from $4,200,000 in FY19/20 to $4,300,000 in FY20/21 will
accommodate a 6% increase in disposal fees imposed on all disposal by the
county. It will also accommodate the increased tonnages resulting from a
consumer shift from store purchases to home delivery and consumption,
representing an increase of approximately 2,300 additional tons of waste.
APPROPRIATION CODE AND AMOUNT:
Funds are available as part of the FY 2020/21 Operating Budget of the Solid
Waste Fund. The expenditure allocation is as follows:
• 4242082-543500 (Solid Waste - Residential Collection Dump Fees)
$1,633,000
• 4242083-543500 (Solid Waste - Commercial Collection Dump Fees)
$1,700,000
• 4242089-543500 (Solid Waste - Roll-Off Collection Dump Fees)
$967,000
In response to questions, Solid Waste and General Services Assistant
Director Bryant Johnson said the increased tonnage is due to contaminated
recyclable material. This is the second year under the new pricing at the
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City of Clearwater
Council Work Session Meeting Minutes October 12, 2020
county site.
11.3Approve a Purchase Order to Communications International of Vero Beach, FL in the
amount of$181,805.38 for the maintenance and repair of the city-wide two-way radio
communication system and equipment in accordance with Sec. 2.564(1) (b), Clearwater
Code of Ordinances - Sole Source and authorize the appropriate officials to execute
same. (consent)
This contract renewal authorizes Communications International to provide
preventive maintenance, repair, and/or replacement for the City's two-way
radios and terminals.
The contract covers mobile and handheld radios used by Clearwater PD, Solid
Waste, Clearwater Gas and other city departments. The term of this contract
renewal is one year, October 1, 2020 through September 30, 2021, and
includes demand services, emergency services, and preventive maintenance
on 1,400 city radios. The cost for this service is $181,805.38. With this renewal,
we will enter into year 19 of a 20 year contract with Communications
International as they are the sole source dealer for Harris radios used by the
city.
APPROPRIATION CODE AND AMOUNT:
$181,805.38 5666620-530300
Maintenance funds are available in the operating expense of the Radio Shop as
budgeted for Fiscal Year 2020/21.
In response to questions, Radio Manager Eric Wilson said the contract term
is for 20 years and the item before Council is for the 19th year. The
contract addresses the maintenance of existing equipment. He said the
hardware and software are upgraded over the contract time as technology
changes.
12. Legal
12AConfirm COVID-19 Emergency Proclamation and adopt Resolution 20-54.
12.2Adopt Ordinance 9412-20 on second reading, vacating a platted utility easement
described as the East 10 feet of the West 81.75 feet of Lot 7, Green Field Subdivision,
according to the plat thereof, as recorded in Plat Book 31, Page 28 of the Public Records
of Pinellas County, Florida.
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Council Work Session Meeting Minutes October 12, 2020
13. City Manager Verbal Reports — None.
14. City Attorney Verbal Reports — None.
15. Council Discussion Item
15.1 City Attorney Evaluation
AND
15.2City Manager Evaluation
Discussion deferred to October 14, 2020.
The City Attorney said the salary discussion has been separated the last few
years and is scheduled for the first meeting in November.
Discussion ensued with comments made that the discussion at the council
meeting will be casual and that the review comments may be submitted on
paper or verbally at the meeting.
16. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
Mayor Hibbard said he requested the City Manager schedule a parking
presentation and that Sherry Heilman and Ocean Allies provided sample
signage language that can be used to address the upkeep on the beach and
guest expectations.
17. Closing Comments by Mayor— None.
18. Adjourn
The meeting adjourned at 12:15 p.m.
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City of Clearwater