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CLEARWATER POLICE DEPARTMENT AXON SIGNAL VEHICLE PROJECT 2020 Department of Justice(DOJ) Office of Justice Proarams u Office of the Assistant Attorney General ilashinglon.D.C. 0531 September 19,2020 Chief Daniel Slaughter City of Clearwater 600 Cleveland Street,Suite 600 Clearwater,FL 33755-4151 Dear Chief Slaughter: On behalfofAttorney General William P.Barr,it is my pleasure to inform you that the Office of,fustiec Programs(OJP),U.S. Department of Justice(DOJ),has approved the application by City of`Clearwater for an award under the OJI'funding opportunity entitled"JAG Local:Eligible Allocation Amounts$25,000 or More." The approved award amount is$39,296, These funds are for the project entitled Clearwater Police Department Axon Signal Vehicle Project 2020. The award document,including award conditions,is enclosed. The entire document is to be reviewed carefully before amy decision to accept the award. Also,the webpage entitled"Legal Notices:Special circumstances as to particular award conditions"(c)jp.goadfunditigfExl)lore/LegaiNoiiees-Awar(IRegts.litin)is to be consulted prior to an acceptance. Through than "Legal Notices"webpage,OJP sets out--by funding opportunity--certain special circumstances that may or will affect the applicability of ortc or more award requirements. Any such legal notice pertaining to award requirements that is posted through that webpage is incorporated by reference into the award. Please note that award requirements include not only award Conditions,but also compliance with assurances and certifications that relate to conduct during the period of'perfornance for the award. Because these rCgtllrCntCitfs ClIC0111pass financial, administrative,and programmatic matters,as well as other important matters(e.g.,specific restrictions on use of funds),it is vital that all key staffknow the award requirements,and receive the award conditions and the assurances and certifications,as well as the application as approved by OJP. (Information on all pertinent award requirements also must be provided to any subrecipient of the award.) Should City of Clearwater accept the award and then fail to comply with an award requirement,DOJ will pursue appropriate remedies for non-compliance,which may include termination of the award and/or a requirement to repay award funds. Please direct questions regarding this award as tollows: For program questions,contact Tarasa Napolitano,Program Manager at(202)598-7372;and For financial questions,contact the Customer Service Center of OJP's Office of the Chief F financial Officer at (800)458-0786,or at ask.ocfol;usdoj.gov. We look forward to working with you. Sincerely, Katharine T.Sullivan Principal Deputy Assistant Attorney General Enol. Department of Justice(DOJ) Office of Justice Programs Office of Civil Rights Washington,DC 20531 September 19,2020 Chief Daniel Slaughter City of Clearwater 600 Cleveland Street Suite 600 Clearwater,FL 33755-4151 Dear Chief Slaughter: Congratulations on your recent award. The Office for Civil Rights(OCR),Office of Justice Programs(OJP),U.S.Department of Justice(DOJ)has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP,the Office of Community Oriented Policing Services(COPS),and the Office on Violence Against Women(OVW)are not engaged in discrimination prohibited by law. Several federal civil rights laws,such as Title VI of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972,require recipients of federal financial assistance to give assurances that they will comply with those laws. In addition to those civil rights laws,many grant program statutes contain nondiscrimination provisions that require compliance with them as a condition of'receiving federal financial assistance. For a complete review of these civil rights laws and nondiscrimination requirements,in connection with OJP and other DOJ awards,see https:/Jojp.gov/funding/ExplorelLegalOverview/CivilRightsRequirements.htm Under the delegation of authority,the OCR investigates allegations of discrimination against recipients from individuals,entities,or groups. In addition,the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a non- discriminatory manner to their service population or have employment practices that meet equal-opportunity standards. If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is pan of a criminal justice system,there are two additional obligations that may apply in connection with the awards: (1)complying with the regulation relating to Equal Employment Opportunity Programs(EEOPs);and(2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement,see 28 CFR Part 42, subpart E,and for additional information regarding requirements when there is an adverse finding,see 28 C.F.R.§§42.204(c), .205(c)(5). Please submit information about any adverse finding to the OCR at the above address. We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with OJP and other DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance,please do not hesitate to let us know. Sincerely, Michael L.Alston Director cc: Grant Manager Financial Analyst r,q� Department of Justice(DOJ) Office of Justice Programs PAGE? 1 OF 32 Bureau of Justice Assistance Grant I L RECIPIENT NAME AND ADDRESS(lncluding Ztp Code) 4-AWARD NUMBER: 2020-DJ-13X-0821 - City of Clearwater 600 CleEeland Street Suite 600 5.PROJECT PERIOD:FROM 10MI/2019 TO 09"30!2023 Clearwater,FL 33755-415) BUDGET PERIOD:FROM 10,,01,2019 TO 09/.10.'2023 6.AWARD DATI 09/19/2020 7.ACTION 2a.GRANTEE IRS/VENDOR NO. ,8.SUPPI FMEN'r NUMBER Initial 596000289 00 jj j ..._.._.. _.___.__ __......__.. ,2b.GRANTEE DUNS NO. J -� -- 078307303 9.PREVIOUS AWARD AMOUNT S0 _.-.. — -- .1.PROIECT'CITLE 10,AMOUNT OF THIS AWARD S 39,296 j Clearwater Police Department Axon Signal Vehicle Project 2020 i _ __- _ __. _ j 11.TOTAL AWARD a 39.296 12.SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT"FO SUCH CONDITIONS OR LIMITATIONS AS ARE SETT FORTH ON THE ATTACHED PAGE(S). 13.Sl:A'FU`TORY AUTHORITY FOR GRANT This project is supported under FY20(BJA-JAG State and JAG Local)Title I ofPub.L.No.90-351(generally codified at 34 U_S.C.10161-10726),including subpart I of part E(codified at 34 U.S.C.10151-10158);see also 28 U.S.C.5300a) - -.—.. ._. -- ---- -....-...- _.._. _........_ ... ____. .... ...........-. ......... 14.CATALOG OF DOMES 11C FEDERAL ASSISTANCE(CFDA Number) t 16.738-Edward Bvrne Memorial Justice Assistance Grant Program 15.METHOD OF PAYMENT !. CPRS AGENCY APPROVAL � ,,,,,GRAN GRANTEE ACC i 1 T- .._.. - 16.TYPED NAME AND TITLE LE OF APPROVING OFFICIAL 18,TYPED NAME AND'F1]'LE OF AUTHORIZED GRANTEE OFFICIAL, Katharine T'.Sullivan Daniel Slaughter j Principal Deputy Assistant Attorney General ChiefofPolice ............. - .------ ___--- IN 17.SIGNATURE OF APPROVING OFFICIAL. 19 GNA F RE OFA,-PHORIZED RECIPIENT OFFICIAL 14A. - i o -- ..... --- .. AGENCY L,SEOM.1' 20.ACCOUNTING CLASSIFICATION CODES 21. VDJUG'1"3665 FISCAL FUND BUD. DIV, YEAR CODE ACT. OFC. REG, SUBS PDMS AMOUNT" X B D1 80 00 00 39296 1 I OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 400012(REV,4-88) Department of Justice(DOJ) r,. r" Office o1'Justice Programs AWARD CONTINUATION Bureau of,Justice Assistance SHEET PAGE 2 OF 32 Grant PROJECT NUMBER 2020-CEJ-M-0821 AWARD DATE 09,M2070 _. SPEC121L CO DITIO ,S j 1. Requirements of the award;remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award.Compliance with any assurances or certifications submitted by or on behalfof the recipient that relate to conduct during the period of'perf'ornnanee also is a material requirement of`this award. Limited lAceptions. In certain special circumstances,the U.S.Department of Justice("DOJ")may determine that it will not enforce,or enforce only in part,one or more requirements otherwise applicable to the award.Any such exceptions regarding enforcement,including,any such exceptions made during the period of performance,are(or will be during- the uringthe period of performance)set out through the Office of Justice Programs("OJP")webpage entitled"Legal Notices: Special circumstances as to particular award conditions"(ojp.govffundirrg/Explore,`Lel;alivotices-AwardRcgts.htm),and incorporated by reference into the award. By signing and accepting this award on behalf of the recipient,the authorized recipient official accepts all material requirements of the award,and specifically adopts,as if personally executed by the authorized recipient official,all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of perfonnance. Failure to comply with one or more award requirements--whether a condition set out in full below,a condition incorporated by reference below,or an assurance or certification related to conduct during the award period--may result in OR taking appropriate action with respect to the recipient and the award.Among other things,the OR may withhold award finds,disallow costs,or suspend or terminate the award.DOJ,including OJP,also may take other legal action as appropriate. Any materially false,fictitious,or fraudulent statement to the federal government related to this award(or concealment or omission ofa material fact)may be the subject oferiminal prosecution(including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273),and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise(including under 31 U.S-C-37299-3730 and 3801-3812). Should any provision ofa requirement of this award be held to be invalid or unenforceable by its terms,that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law.Should it be held,instead,that the provision is utterly invalid or-unenforceable,such provision shall be deemed severable from this award. On'FORM 40047/2(REV. -88) . -- -- - Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET' PAGE 3 cJF 32 `r Grant PROJECT NUMBER 2020-DJ-BX 0821 AWARD DATE 02'192020 SPECIAL CONDITIONS 2. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements,Cost Principles,and Audit Requirements in 2 C.F.R.Part 200,as adopted and supplemented by DOJ in 2 C.F.R.Part 2800(together,the"Part 200 Uniform Requirements")apply to this FY 2020 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26,2014. If this FY 2020 award supplements funds previously awarded by OJP under the same award number(e.g.,funds awarded during or before December 2014),the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date,and regardless of`whether derived from the initial award or a supplemental award)that are obligated on or after the acceptance date of this FY 2020 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"),see the OJP website at littps://ojp.gov%firnciinglPart200UnifonttRegtiiremetits.ltlm. Record retention and access: Records pertinent to the award that the recipient(and any subrecipient("subgrantee")at any tier)must retain--typically for a period of 3 years from the date of submission ofthe final expenditure report(SF 425),unless a different retention period applies--and to which the recipient(and any subrecipient("subgrantee")at any tier)must provide access,include performance measurement information,in addition to the financial records, supporting documents,statistical records,and other pertinent records indicated at 2 C.F.R.200.333. In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with,or differ in some way from,the provisions ofthe Part 200 Uniform Requirements,the recipient is to contact OJP promptly for clarification. 3. Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently,the"DOJ Grants Financial Guide"available at Itttps:lfojp.govlfinatic ialguidcJDOJiindex.lit in),including any updated version that may be posted during the period of performance, The recipient agrees to comply with the DOJ Grants Financial Guide. 4. Reclassification of various statutory provisions to a new Title 34 ofthe United States Code On September 1,2017,various statutory provisions previously codified elsewhere in the U.S.Code were editorially reclassified(that is,moved and renumbered)to a new Title 34,entitled"Crime Control and Law Fnforcetnent"The reclassification encompassed a number of statutory provisions pertinent to OJP awards(that is,OJP grants and cooperative agreements),including many provisions previously codified in Title 42 ofthe U.S.Code. Effective as of September 1,2017,any reference in this award document to a statutory provision that has been reclassified to the new Title 34 ofthe U.S.Code is to be read as a reference to that statutory provision as reclassified to Title 34.This rule of-construction specifically includes references set out in award conditions,references set out in material incorporated by reference through award conditions,and references set out in other award requirements. I l ON FORM 400012(REV.4-88) Department ot'Justice(DOJ) Office or Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 4 OF 32 Grant PROJECT NUNIBER 2020-M-M-0821 AWARD DATE. 09/19,2020 SPECIAL CONDMONW S. Required training for Point of Contact and all Financial Points of Contact Bell)the Point of Contact(POC)and all Financial Points of Contact(FPOCs)for this award must have successfully completed all"OJP financial management and grant administration training"by 120 days afier the(late of the recipient's acceptance of the award. Successful completion of"such a training on or after January 1,2018,will satisfy this condition. In the event that either the POC or all FPOC for this award changes during the period of performance,the new POC or FPOC most have Successfully completed all"OJP financial management and grant administration training"by 120 calendar days after--(1)the date ofOJP'sapproval of the"Change Grantee Contact"GAN(in the case of a new POC),or(2)the date the POC enters information on the new FPOC in GMS(in the case of new FPOC). Successful completion of such a training on or after January 1,2019,will satisfy this condition. A list of OJP trainines that OJP will consider"OJP financial management and grant administration training"for purposes of this condition is available at littl)s://www.ojp.gov/trainitig/fiiiis.litiii. All trainings that satisfy this condition include a session on grant fraud prevention and detection. `Che recipient should anticipate that OJP Will immediately withhold("freeze")award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 6. Requirements related to"de rinninlis"indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the"de ininimis" indirect cost rate described in 2 C.F.R.200,414(n,and that elects to use the"de minimis"indirect cost rate,must advise OJP in Writing of both its eligibility and its election,and must comply with all associated requirements in the Part 200 Unilonn Requirements. The"de nunirnis"rate may be applied only to modified total direct costs(MTDQ as defined by the Part 200 Uniform Requirements, 7. Requirement to report potentially duplicative funding I fthe recipient Currently has other active awards of federal funds,or if the recipient receives any other award of federal funds during the period of performance for this award,the recipient promptly must determine whether funds from any of those other federal awards have been,are being,or are to be used(in whole or in part)for one or more of the identical cost items for which funds are provided under this award. If so,the recipient must promptly notify the DOJ awarding agency(OJP or OV W,as appropriate)in writing of the potential duplication,and,if so requested by the DOJ awarding agency,must seek a budget-modification or change-of-project-scope grant adjustment notice(CAN)to eliminate any inappropriate duplication of funding. ..........- .................. OJP FORM 4000,2(REV.4.88) v3 Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION BurOE eau of Justice Assistance �;HEET PAOE OF 1z � t� �.'�;� �# Grant €'ROJI- T\ll'ti BFIZ 2020-t)J-13X-0921 AWARD DATE 09!19f2020 SPEC IAL COND17 ONS 8. Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management(SAM), currently accessible at Itttps:Hwww.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. i The recipient also most comply with applicable restrictions on subawards("subgrants")to First-tier subrecipients (first-tier"subgrantees"),including restrictions on subawards to entities that do not acquire and provide(to the recipient)the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OR web site at https:i/ojp.govifundini,'Explore/SANI.}ttm(Award condition: System for Award Managemment(SAM)and Universal Identifier Requirements),and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). i i i i i 1 I I i i I i i I .. - orfs FORM 4000,12(MiV,4-89) Department of Justice(DO.I) �. Office of'Justice Programs AWARD CONTINUATION I Bureau of.Justice Assistance SHEET rAOF 6 01' 32 Grant I --_ _..... ... fROJECI NUMBER 2021-D1-13X-0821 AWARD DATE 09/19,2020 SPECIAL C[?VDITIO>VS 9. Employment eligibility verification for hiring under the award 1.The recipient(and any subrecipient at any tier)must-- A.Ensure that,as puri of the hiring process for any position within the United States that is or will be funded(in whole or in part)with award funds,the recipient(or any subrecipient)properly verifies the employment eligibility of the individual who is being hired,consistent with the provisions of U.S.C. 1324a(a)(1)and(2). 13.Notify all persons associated with the recipient(or any subrecipient)who are or will be involved in activities under this award of both-- (1)this award requirement for verification ofenlployment eligibility,and (2)the associated provisions in 8 U.S.C. 1324a(a)(1)and(2)that,generally speaking,make it unlawful,in the United States,to hire(or recruit for employment)certain aliens. C.Provide training(to the extent necessary)to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of U.S.C. 1324a(a)(1)and(2). 1).As part of the recordkeeping for the award(including pursuant to the Part 200 Uniform Requirements),maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form 1-9 record retention requirements,as well as records ofall pertinent notifications and trainings. 2.Monitoring Tile recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs I To the extent that such costs are not reimbursed colder any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions designed to ensure compliance with this condition. G 4.Rules of'constructiml A.Staff involved in the hiring process For purposes of this condition,persons"who are;or will be involved in activities under this award"specifically includes (without limitation)any and all recipient(or any subrecipicnt)officials or other state-who are or will be involved in the hiring process with respect to a position that is or will be funded(in whole or in part)with award funds. i B.Employment eligibility confirmation with E-Vcrif`y for purposes of'saiisfying the requirement of this condition regarding verification of employment eligibility,the recipient(or any subrecipient)may choose to participate its,and use,E-Verify(www.e-verify.gov),provided an appropriate person authorized to act on behalf of the recipient(or subrecipiem)uses E-Verify(and follows the proper E,-Verify procedures,including in the event of a""Tentative Nonconfirmation"or a"Final Nonconfirmation")to confirm employment eligibility for each hiring for a position in the United States that is or will be funded(in whole or in part)with award funds. C."United States"specifically includes the District of Columbia,Puerto Rico,Guam,the Virgin Islands of the United States,and the Commonwealth of the Northern Mariana islands. 17.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,or OR FORM 40M2(REV.4-88) Department of Justice(DOJ) r' t Office of justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 7 OF 32 vV Grant PROJt CT fit1M€3Ltt 2020 I7!-13X-0821 AWARD DATE 09119!2020 SPECIAL CONDITION'S any person or other entity,to violate any federal law,including any applicable civil rights or nondiscrimination law. E.Nothing in this condition,including in paragraph 4.13-,shall be understood to relieve any recipient,any subrecipient at any tier,or any person or other entity,of any obligation otherwise imposed by law,including 8 U.S.C. 1324a(a)(1} and(2). Questions about E Verify should be directed to 171IS. For more information about E-Verify visit the 1, Verify website(httl)s://www,e-verify.gov/)or entail E Verify at E-Verify(c dhs.gov. E-Verify employer agents can entail E- Verify at E-VerifyEnnployer.Agent( dhs.gov. Questions about the meaning or scope of this condition should be directed to OJP,before award acceptance. 10. Requirement to report actual or imminent breach of personally identifiable information(1111) The recipient(and any"subrecipient"at any tier)must have written procedures in place to respond in the event of an actual or imminent"breach"(OV1E3 tvl-17-12)if it(or a subrecipient)--(1)creates,collects,uses,processes,stores, maintains,disseminates,discloses,or disposes of"personally identifiable information(?If)"(2 CFR 200.79)within the scope of an OJP grant-funded program or activity,or(2)uses or operates a"Federal information system"(OMB Ciretdar A-130). The rec'ipient's breach procedures must include a requirement to report actual or imminent breach of PI I to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach,or the detection of an imminent breach. 11. All subawards("subgrants")must have specific federal authorization The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that--for purposes of federal grants administrative requirements--0J11 considers a"subaward"(and therefore does not consider a procurement ",contract"). 'file details of the requirement for authorization of any subaward are posted on the OJP web site at httpsJ/ojp.gov/funding/Explore/SubltwardAutliorization.litnv(Award condition: All subawards("subgrants")must have specific federal authorization),and are incorporated by reference here. i 12. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed 5250,000 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold(currently,$250,000). This condition applies to agreements that--for purposes of federal grants administrative requirements--OJT'considers a procurement"contract"(and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under j an OJP award are posted on the OJP web site at littps://oj1).gov/funding,'Exp]are/NoncoinpetitiveProcurentcnt.hum (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed!250,000)),and are incorporated by reference here. I OJP FORM 4000!2(Kepi.4-88) 'tea i Department of Justice(DO.1) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGV 8 OF 32 Grant I PROJJ;C''"v1,,114FR 2620-DJ-RX 6821 AWARD U,lrl 09t 191/2020 SPECIAL CONDIT10,VS 11 Unreasonable restrictions on competition under the award;association with federal government SCOPE.This condition applies with respect to any procurement of`property or services that is funded(in whole or in part)by this award,whether by the recipient or by any subrecipient at any tier,and regardless of the dollar amount of the purchase or acquisition,the method of procurement,or the stature ofany legal instrument used.The provisions of this condition must be among,those included in any subaward(at tmy tier). 1.No discrimination,in procurement transactions,against associates of the federal government Consistent with the(DOJ)Part 200 teniform Requirements--including as set out at 2 C.F.R.200.300(requiring awards to be"manage[d]and administered]in a manner so as to ensure that Federal funding is expended and associated programs are implemented in full accordance with U.S.statutory and public policy requirements")and 200.319(a)(generally requiring"[alit procurement transactions[to]be conducted in a manner providing fall and open competition"and forbidding practices"restrictive of competition,"such as"[p]lacing unreasonable requirements on firms in order for them to qualify to do business"and taking"[a]ny arbitrary action in the procurement process")--no recipient(or subrecipient,at any tier)may(in any procurement transaction)discriminate against any person or entity oft the basis of such person or entity's status as an"associate of the federal government"(or oil the basis of'such person or entity's status as a parent,of iliate,or subsidiary of such an associate),except as expressly set out in 2 C.F.R. 200.319(a)oras specifically authorized by USDOJ. 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any Bather federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions designed to ensure compliance with this condition. i 4.Rules of construction i A.The term"associate of the federal government"means any person or entity engaged or employed(in the past or at present)by or oil behalf of the federal government--as an employee,contractor or subcontractor(at any tier),grant recipient or-subrecipient(at any tier),agent,or otherwise--in undertaking any work,project,or activity for or on behalfof(or in providing goods or services to or on behalf of)the federal government,and includes any applicant for such employment or engagement,and any person or entity committed by legal instrument to undertake any such work, project,or activity(or to provide such goods or services)in future. B.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,or any person or other entity,to violate any federal law,including any applicable civil rights or nondiscrimination law. - .. OJI,FORM 4660/2(Rev.4-98) Department of,lustice(DOJ) r� Office of"Justice Programs AWARD CONTINUATION Bureau of,Iustice Assistance SHEET � PAGP 9 OI: 32 Grant i PROJtCTNUMBER 2020DL13X-0921 AWARD DATE K19'2020 jSlIECIAL COND177ONs 14. Requirements pertaining to prohibited conduct related to trafficking in persons(including reporting requirements and OR authority to terminate award) 1 � The recipient,and any subrecipient("subgrantee')at any tier,must comply with all applicable requirements(including requirements to report allegations)pertaining to prohibited conduct related to the trafficking of persons,whether on the part of recipients,subrecipients("subgrantees"),or individuals defied(for purposes of this condition)as"employees" of the recipient or of any subrecipient The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at hnps:t/oip.gov?funding,,ExploreiProhibitedConduct-l'raflickiiig.htm(Award condition: Prohibited i conduct by recipients and subrecipients related to trafficking in persons(including reporting requirements and OR authority to terminate award)),and are incorporated by reference here. 15. Determination of suitability to interact with participating minors i SCOPE.This condition applies to this award if it is indicated--in the application for the award(its approved by DOJ)(or in the application for any subaward,at any tier),the DOJ funding announcement(solicitation),or an associated federal statute--that a purpose of some or all of the activities to be carried out under the award(whether by the recipient,or a subrecipient at any tier)is to benefit it set of individuals under 18 years of age. The recipient,and any subrecipient at any tier,must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individuals employment status. "1`he details ofthis requirement are posted on the OJP web site at Ittips:l(ojp.gov/funding/I-xplorellnteract-Minors.him (Award condition: Determination of suitability required,in advance,for certain individuals who may interact with participating minors),and are incorporated by reference here. 16. Compliance with applicable rules regarding approval,planning,and reporting of conferences,meetings,trainings,and other events The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable laws,regulations, policies,and official DO.1 guidance(including specific cost limits,prior approval and reporting requirements,where applicable)governing the use of federal funds for expenses related to conferences(as that term is defined by DOJ), including the provision of food and/or beverages at such conferences,and costs of attenclance at such conferences. Information on the pertinent DOJ definition of'conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide(currently,as section 3.10 of"Postaward Requirements"in the"DOJ Grants Financial Guide"), 17. Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data most be provided to OF in the manner('including within the timeframes)specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,and other applicable laws. 18. OJP Training Guiding Principles Any training or training materials that the recipient--or any subrecipient("subgrantee")at any tier--develops or delivers with OJP award funds must adhere to the OR Training Guiding Principles f`or Grantees and Subgrantees, available at Itttps:/lojp.gov/funding/hnplennenU'FrainiitgPrinciplesForGrantees-Subgraraces.Ittinn. OJP FORM 1000'2(REV,4-88) �- Department of Justice(DOJ) Office ofJustice Programs j AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 10 OF 32 Grant PROJECT NUMBER 2020-1)J-BX-0821 AWARD DATE 09'19`2020 i SL EVIAL;COND177ON'S i 19. Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency(OJP or OVW, is appropriate)may withhold award funds,or may impose other related requirements,if(as determined by the DOJ awarding agency)the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements(or by the terms of this award),or other outstanding issues that arise in connection with audits, investigations,or reviews of DOJ awards. 20. Potential imposition of additional requirements i i The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW as appropriate)during the period of performance for this award,if the recipient is designated as"high- i risk"for purposes ofthe DOJ high-risk grantee list. 21. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 42 j i The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 42,specifically including any applicable requirements in Subpart E of-28 C.F.R.Part 42 that relate to an equal employment opportunity program. 22. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 54 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 54,which relates to nondiscrimination on the basis of sex in certain"education programs." 23. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 38 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of28 C.F.R.Part 38(as may be applicable from time to time),specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Currently,among other things,28 C.F.R.Part 38 includes rules that prohibit specific forms of,discrinxination on the basis of religion,a religious belief,a refusal to hold a religious belief,or refusal to attend or participate in a religious practice. Part 38,currently,also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee")organizations that engage in or conduct explicitly religious activities,as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations. The text of`28 C.F.R.Part 38 is available via the Electronic Code of Federal Regulations(currently accessible at https:/Ifwww.ecfr.gov/egi-bin/ECFR?page- browse),by browsing to Title 28-Judicial Administration,Chapter 1,Part 38,under e-CFR"current"data. i (All FORM 4000.2(REV.4.38) jDepartment of'Justice(DOJ) Office of Justice Progrants AWARD CONTINUATION j Bureau of.Justice Assistance SHEET" PAGE 11 01: :32 I " .' Grant I ( � !'RC)1EC'T NUMBER 2020-[3l-EX-0821 AWARD BATE 09�19�2G2i7 f ----------- .......... ......... ._..._ ......... ....... .__. .___ .._ ..j I .51JEC'lRL CONt?I'1 ONS I 24. Restrictions on"lobbying" In general,as a matter of federal law,federal finds awarded by OR may not be used by the recipient,or any subrecipient("subgrantee")at any tier,either directly or indirectly,to support or oppose the enactment,repeal, modification,or adoption of any law,regulation,or policy,at any level of government. See 18 U.S.C. 1413. (There may be exceptions ifan applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal finds awarded by OJP from being used by the recipient,Orally subrecipient at any tier,to pay any person to influence(or attempt to influence)a federal agency,a Member of Congress,or Congress(or an official or employee of any of them)with respect to the awarding of a federal grant or cooperative agreement,subgrant,contract,subcontract,or loan,or with respect to actions such as renewing,extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply,including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient(or subrecipient)would or might fall within the scope of these prohibitions,the recipient is to contact OR for guidance,and may not proceed without the express prior written approval of OJP. 25. Compliance with general appropriations-law restrictions on the use of federal funds(FY 2020)The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable restrictions on the rase of federal funds set out in federal appropriations statutes.Pertinent restrictions that may be set out in applicable appropriations acts are indicated at https://ojp.gov/fun(iing/Explore/FY20AI)propri itionsRestrictions.titin,and are incorporated by reference here.Should a question arise as to whether a particular use of federal funds by a recipient(or a subrecipient)would or Wright fall within the scope of an appropriations-law restriction,the recipient is to contact OJP for guidance,and may not proceed without the express prior written approval oI'OJP. 26. Reporting potential fraud,waste,and abuse,and similar misconduct The recipient,and any subrecipients("subgrante es")at any tier,must promptly refer to the DOJ Office of the Inspector General(OIG)any credible evidence that a principal,employee,agent,subrecipient,contractor,subcontt-actor,or other person has,in connection with funds under this award--(I)submitted a claim that violates the False Claims Act;or(2) committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct. Potential fraud,waste,abuse,or misconduct involving or relating to funds under this award should be reported to the OIG by--(I)online submission accessible via the OIG webpage at htips://oig,justice.gov/hotline/contact-grants.litan (select"Submit Report Online"),(2)mail directed to:U.S.Department of Justice,Office of the Inspector General, Investigations Division,ATTN:Grantee Reporting,430 Pennsylvania Ave.,NW,Washington,DC 2030;and/or(3)by facsimile directed to the DOJ OIG Investigations Division(Attn:Grantee Reporting)at(202)616-9881 (fax). Additional information is available from the DOJ OIG website at https:itoig.jastice.gov/"hotline. i i i ( OJP PORN 4600?2(REV.4-88) ............ Department of Justice(D0J) 'fin Office of Justice programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 12 OF 32 Grant i —._ . _ ._ ...... _..__ I PROJECT NUMBER 2020-Dt-M-0821 AWARD DATE 091/19,2020 .SPECIAL CONDITIOAS 27. Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subreeipient("subgrantee")under this award,or entity that receives a procurement contract or subcontract with any funds under this award,may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts,or purports to prohibit or restrict,the reporting(in accordance with law)of waste,fraud,or abuse to an investigative or law enforcement representative of federal department or agency authorized to receive such information. The foregoing,is not intended,and shall not be understood by tate agency making this award,to contravene requirements applicable to Standard Form 312(which relates to classified information),Form 4414(which relates to sensitive compartmented information),or any other farm issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award,the recipient-- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste,Fraud,or abuse as described above;and b. certifies that,if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud, or abuse as described above,it will immediately stop any further obligations of award funds,will provide prompt written notification to the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. 2. 1 fthe recipient does or is ail thorized under this award to make subawards("subgrants"),procurement contracts,or both-- a. it represents that-- (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward("subgrant"),procurement contract,or subcontract under a procurement contract)either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste, fraud,or abuse as described above;and (2) it has made appropriate inquiry,or otherwise has an adequate factual basis,to support this representation;and b. it certifies that,if it learns or is notified that any subreeapient contractor,or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,or abuse as described above,it will immediately stop any further obligations of award funds to or by that entity,will provide prompt written notification to the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. i I I OR FORM 4000/2(REN.4-s8) Department ot'Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 13 01: 32 Grant -- ---------------------------- PROJE"CTNUMBEIR 2020-DJ-13X-0821 AWARD DATE 09< 191'2020 SPECIAL CONDMONS 28. Compliance with 41 US.C.4712(including prohibitions on reprisal,notice to employees) 'file recipient(and any subrecipicin at any tier)must comply with,and is subject to,all applicable provisions of'41 U&C.4712,including all applicable provisions that prohibit,under specified circumstances,discrimination against an employee as reprisal for tile employee's disclosure of information related to gross mismanagement of*a federal grant,a gross waste of federal funds,an abuse of authority relating to a federal grant,a substantial and specific danger to public health or safety,or a violation of law,rule,or regulation related to a federal grant. The recipient also must inform its employees,in writing(and in the predominant native language of the workforce),of ernployce rights and remedies under 41 U.S.C,4712. Should a question arise as to the applicability of the provisions of 41 U.S.C,4712 to this award,the recipient is to contact the DOJ awarding agency(OJP or OVW,as appropriate)for guidance. 29. Encouragement of'policies to ban text messaging while driving Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg 51225(October 1,2009),DOJ encourages recipients and subrecipients("S Libgra n tees")to adopt and enforce policies banning employees from text messaging while driving any Vehicle during the course of'perforining work funded by this award,and to establish workplace safety policies and conduct CdUC,16011,awareness,and other outreach to decrease crashes caused by distracted drivers. 30. Requirement to disclose whether recipient is designated"high risk"by a federal grant-making agency outside of DOJ Ifthe recipient is designated"high risk"by a federal grant-making agency outside ol'DOJ,currently or at any time during the course of the period of performance under this award,the recipient must disclose that fact and certain related hil'onnation to OR by email at OJP.CotiiptianceReportiiig((r}oip.tis(ioj.gov. For purposes ofthis disclosure,high risk includes any status under which a f'cderal awarding agency provides additional oversight due to the recipient's past performance,or other programmatic or financial concerns with the recipient.The recipient's disclosure itiust include the following: I.The federal awarding agency that currently designates the recipient high risk,2.'File date the recipient was designated high risk,3.The high-risk point of contact at that federal awarding agency(name,phone number,and email address),and 4.The reasons for the high-risk status,as set out by the federal awarding agency. OJP FORM 406012(RIN,4-88) "$n Department of Justice(D0J) r{4 Office of Justice Programs AWARD CONTINUA'T'ION Bureau ofJustice Assistance SHEET PAGE 14 OF 32 Grant -- _--._.. _-----__ _ .... ..... .......... .. _-------- PROJECT NUME3E:R 7020-DJ-M 08'1 AWARD DAT[, 0919/2020 0?0 �. ..._....._..__— ........... _.. ........... ._......... ._. ..... .....__... _........ .----........_.._ SPE;CLIL CONDITIONS 31. Authority to obligate award funds contingent on noninterference(within the funded"program or activity")with federal law enforcement: information-convmmication restrictions;unallowable costs;notification 1.Ifthe recipient is a"State,"a local government,or a"public"institution of higher education: A.The recipient may not obligate award funds if,at the time of the obligation,the"program or activity"of the recipient (or of any subrecipient at any tier that is a State,a local government,or a public institution of higher education)that is funded wholly or partly with award funds is subject to any"information-communication restriction." B.Also,with respect to any project costs it incurs"at risk,"the recipient may not obligate award funds to reimburse itself if'--at the time it incurs such costs--the program or activity of the recipient(or of any subrecipient,at any tier, described in par. LA of this condition)that would be reimbursed wholly or partly with award funds was subject to any information-coaunnunication restriction. C.Any drawdown of award funds by the recipient shall be considered,for all purposes,to be a material representation by the recipient to OJp that,as of the date the recipient requests the drawdown,the recipient and each subrecipient (regardless of tier)described in par. 1.A of this condition,is in compliance with the award condition entitled "Noninterf'crence(within the funded'pro-ram or activity')with federal law enforcernent:information-communication restrictions;ongoing compliance." D.The recipient must promptly notify OJI(in writing)if the recipient,from its requisite monitoring of compliance with award conditions or othenvise,has credible evidence that indicates that the funded program or activity of the recipient,or of any subrecipient(at any tier)described in par, LA of this condition,may be subject to any information- communication restriction.Also,any subaward(at any tier)to a subrecipient described in paragraph 1.A of this condition must require prompt notification to the entity that made the subaward,should the subrecipient have such credible evidence regarding an information-communication restriction. ?.Any sub award(at any tier)to a subrecipient described in par. LA of this condition must protide that tine subrecipient may not obligate award funds if,at the time of"the obligation,the program or activity of the subrecipient(or of any further such subrecipient at any tier)that is funded in whole or in part with award funds is subject to any information- communication restriction. 3.Absent an express written determination by DOJ to the contrary,based upon a finding by DOJ of compelling circumstances(e.g.,a small amount of award funds obligated by the recipient at the time of a subrecipient's minor and transitory non-compliance,which was unknown to the recipient despite diligent monitoring),any obligations of award finds that,under this condition,may not be made shall be unallowable costs for purposes of this award.fin making any such determination,DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent monitoring of subrecipient compliance with the requirements set out in the"Non ititer ference...information- communication restrictions;ongoing compliance"award condition. 4.Rules of Construction A.For purposes of this condition"information-communication restriction"has the meaning set out in the "Noninterference...infornation-communication restrictions;ongoing compliance"condition. B.Both the"Rules of Construction"and the"Important Note"set out in the"Noninterference...information- communication restrictions;ongoing compliance"condition are incorporated by reference as though set forth here in hill. OJP FORM 4000,2(REV,4-88) I Department of Justice(DOJ) A Office of Justice Programs AWARD CONTINUATION A t, Bureau of Justice Assistance SHEET PAGE: is of 32 Grant PRo7F.C'T 1`UMFnt R 21220-DJ-13X.0921 AWARD)DATE 09/19i2020 SPECIAL C."C)NDIT10A'S 32. Authority to obligate award funds contingent on no use of funds to interfere with federal law enforcement: iiil"orination-communication restrictions;unallowable costs;notification 1.If the recipient is a"State,"a local government,or a"public"institution of higher education: A.The recipient Indy not obligate award funds if;at the time of the obligation,the"program or activity"of the recipient (or of any subrecipient at any tier that is a State,a local government,or a public institution of higher education)that is funded in whole or in part with award funds is subject to any"infornatioii-communication restriction." 13. In addition,with respect to any project costs it incurs"at risk,"the recipient may not obligate award funds to reimburse itself if -at the time it incurs such costs--the program or activity of the recipient(or of any subrecipient, at any tier,described in paragraph 1.A of this condition)that would be reimbursed in whole or in part with award funds was subject to any iilforination-connntn')icition restriction. I C.Any drawdown of award funds by the recipient shall be considered,for all purposes,to be a material representation by the recipient to OR that,as of the date the recipient requests the drawdown,the recipient and each subrecipient (regardless of tier)described in paragraph LA of this condition,is in compliance with the award condition entitled"No use of funds to interfere with federal law enforcement:information-communication restrictions;ongoing compliance." D.The recipient must promptly notify OJP(in writing)if the recipient,from its requisite monitoring of compliance with award conditions or otherwise,has credible evidence that indicates that the funded program or activity of the recipient,or of any subrecipient(at any tier)described in paragraph LA of this condition,may be subject to any information-commuiiication restriction.In addition,any subaward(at any tier)to a subrecipient described in paragraph LA of this condition must require prompt notification to the entity that made the subaward,should the subrecipient have such credible evidence regarding an information-communication restriction. 2.Any subaward(at any tier)to a subrecipient described in paragraph LA of this condition most provide that the subrecipient may not obligate award funds if,at the time of the obligation,the program or activity ofthe subrecipient (or of any further such subrecipient at any tier)that is funded in whole or in part with award funds is subject to any information-corrin Lin ieation restriction. 3.Absent an express written determination by DOJ to the contrary,based upon a finding by DOJ ofcompelling circumstances(e.g.,a small amount of award funds obligated by the recipient at the time of a subrecipient"s minor and transitory non-compliance,which was unknown to the recipient despite diligent monitoring),any obligations of award funds that,under this condition,may not be made shall be unallowable costs for purposes of this award.In making any such determination,DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent monitoring of subrecipient compliance with the requirements set out in the "No use of funds to interfere ... i information-eortrmunieition restrictions;ongoing compliance"award condition. i 4.Rules of Construction A.For purposes ofthis condition"information-communication restriction"has the meaning set out in the"No use of funds to interfere...inforrnatiotr-communication restrictions;ongoing compliance"condition. I 13.Both the"Rules of Construction"and the"Important Note"set out in the"No use of funds to interfere... information-cotninuiiication restrictions;ongoing compliance"condition are incorporated by reference as though set forth here in full. i OJP FORR9 4000/2(REV.4-88) Y, Department of Justice(DOJ) t Office of Justice Programs AWARD CONTINUATION j Bureau of Justice Assistance SHEEP PAGE iv OF 32 k Grant PROJLCTNUMBER 2020-llJ.BX-0821 AWARD DAl1 09x192020 S1 h.V1AL G`OND1770A'S 33. Noninterference(within the funded"program or activity")with federal law enforcement.information-cotnnrrnunicatiotn restrictions;ongoing compliance I t.With respect to the"program or activity"funded in whole or part under this award(including an such program or p' Y" Pa > Y� p 6 activity of any subrecipient at any tier),throughout the period ofperformance,no State or local government entity,- sency,or-official may,prohibit or in any way restrict--(1)any government entity or-official from sending or receiving information regarding citizenship or immigration status to/from DI IS;or(2)a government entity or-agency from sending,requesting or receiving,or exchanging information regarding immigration status toifroln'with DMS,or from maintaining such information.Any prohibition(or restriction)that violates this condition is an"information- communication restriction"under this award. I 2.The recipient's monitoring responsibilities include monitoring ofsubrecipient compliance with the requirements of this condition. 3.allowable costs.Compliance with these requirements is all authorized and priority purpose ofthis award.To alae extent that such costs are not reimbursed under any other federal program,award funds may be obligated for tine reasonable,necessary,and allocable costs(if any)that the recipient,or any subrecipient at any tier that is a State,a local government,or a public institution of higher education,incurs to implement this condition. 4.Rules of Constriction A.For purposes of this condition: (I)"State"and"local government"include any agency or other entity thereof(includirig any public institution of higher education),but not any Indian tribe. (2)A"public"institution of higher education is defined as one that is owned,controlled,or directly funded(in whole or in substantial part)by a State or local government.(Such a public institution is considered to be a"government entity," and its officials to be"government officials.") (3)"program or activity"means what it means under title VI of the Civil Rights act of 1964(see 42 U.S.C.2(I00d-4a). (4)"Immigration status"nneans what it means under 8 U.S.C. 1373 and 8 U.S.C. 1644;and terms that are defined in 8 U.S.C. 1141 mean what they mean under that section 1101,except that"State"also includes American Samoa. (5)"Dl IS"means the U.S.Department of Homeland Security. B.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,any State or local government,any public institution of-higher education,or any other entity(or individual)to violate any federal law,including any applicable civil rights or nondiscrimination law. IMPORTANT NOTE:Any questions about the meaning or scope of"this condition should be directed to 0J11,before award acceptance. OR FORM 4000,'2(RFV.4-8s) 1 Department of Justice(DOJ) i sf 4; Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE i; OF 32 Grant j I PROJ€:C"1 NUMMR 2020-DMIX-0921 AWARDDA'TT 0919,2020 SPEC11IL C(7ND177O S 34. No use of funds to interfere with federal law enforcement:information-communication restrictions;ongoing compliance i I.Throughout the period of performance,no State or local government entity,-agency,or-official may use funds under this award(including under any subaward,at any tier)to prohibit or in any way restrict--(1)any government entity or-official from sending or receiving information regarding citizenship or immigration status to/from DI IS;or (2)a government entity or-agency from sending,requesting or receiving,or exchanging information regarding immigration status to/from/with Of IS,or froth maintaining such informatiotn.Any prohibition(or restriction)that violates this condition is all"inforrnation-cotmimunication restriction"under this award. 2.The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements 01' this condition. 3.Allowable costs.Compliance with these requirements is an authorized and priority purpose of this award.To tine extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)that the recipient,or any subrecipient at any tier that is a State,a local government,or a public institution of higher education,incurs to implement this condition. 4.Rules of Construction A.For purposes of this condition: (1)"State"and"local government"include any agency or other entity thereof(includhng any public institution of higher education),but not any Indian tribe. (2)A"public."institution of`higher education is defined as one that is owned,controlled,or directly funded(in whole or in substantial part)by a State or local government.(Such a public institution is considered to be a"government entity," and its officials to be"government officials.") (3)"Program or activity"means what it means under title VI of the Civil Rights Act of 1964(see 42 U.S.C.2000(1-4a). (4)"hnnnigration status"ineans what it means under 8 U.S.C. 1373 and 8 tJ.S.C. 1644;and terms that are defined lin 8 U.S.C, 1101 mean what they mean under that section 1101,except that"State"also includes American Samoa. (5)"Dl IS"means the U.S.Department of]forrichind Security. B.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,any State or local government,any public institution of higher education,or any other entity(or individual)to violate any federal law,including any applicable civil rights or nondiscrimination law. IMPORTANT NOTE:Any questions about the meaning or scope of"this condition should be directed to OJP,before award acceptance. I I I OJP FORM 4000:2(RLv.:s_hs) Department ol'Justice(DOJ) Office of Justice Prognarris AWARD CONTINUATION Bureau of Justice Assistance SHEE'r PAGE 18 OF 32 Grant PROJECT NUMBER 2020-6.1-M-0s2l AWARD DATE M 1(),'2020 SPEC1AL CONDIMA'S 35. Noninterference(within the funded"prograin or activity")with federal law enforcement:No public disclosure of certain law-enforcement-sensitive information SCOPE.This condition applies with respect to the"program or activity"that is funded(in whole or in part)by the award,as of the date the recipient accepts this award,and throughout the remainder of the period of performance.Its provisions must be among those included in any subaward(at any tier). 1.Noninterference:No public disclosure of federal law-enforeement information in order to conceal,harbor,or shield Consistent with the purposes and objectives of federal law enforcement statutes and federal criminal law(including 8 U.S.C. 1324 and 18 U.S.C.chs. 1,49,227),no public disclosure may be made or any federal law-enforcement information in a direct or indirect attempt to conceal,harbor,or shield from detection any fugitive from justice under 18 U.S.C.ch.49,or any alien who has carne to,entered,or remains in the United States in violation of 8 U.S.C.ell. 12 without regard to whether Such disclosure would Constitute(Or Could form a predicate for)a violation of IS U.S.C. 1071 or 1072 or of U.S.C. 1324(a). 1 Monitoring 'file recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other flederal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions(e.g.,training)designed to ensure compliance with this condition. 4.Rules of construction A.For purposes of this condition-- 1)the term"alien' means what it means under section 101 of the Immigration and Nationality Act(see 8 U.S.C. 1101(a)(3)); (2)the terin"federal law-crillorcerrient information"mean,.,haw-enforcernent-sensitive information communicated or made available,by the federal government,to a State or local government entity,-agency,or-official,through any means,including,without limitation--(I)through any database,(2)in connection with any law enforcement partnership or-task-force,(3)in connection with any request for law enforcement assistance or-cooperation,or(4) through any deconfliction(OF Courtesy)notice of planned,imminent,commencing,continuing,or impending federal law enforcement activity; (3)the term"law-enforcement-sensitive information"means records or information compiled for any law- enforcement purpose;and (4)the term"public disclosure"means any communication or release other than one--(a)within the recipient,or(b)to any SUbrecipient(at any tier)that is a government entity. B.Both the"Rules of Construction"and the"Important Note"set out in the""Noninterference(within the funded °prograni or activity")with fiederal law enforcement:itiforiiiatioii-cotiiiiiiinicatioti restrictions;ongoing compliance" award condition are incorporated by reference is though set forth here in full. CUP FORM 4000,2(REV.4-E s) - - Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION � Bureau of.lustice Assistance SIIEGT PAGE 19 CSI= 32 Grant I - _ _ _-. . PROJECT NUMBER 2020-DJ-14X-0821 AWARD DATE E 0919/2020 SPECIAL CONDITIONS 36. No use of funds to interfere with federal law enforcement; No public disclosure of eertain law-enforcement-sensitive infornnation SCOPE.This condition applies as of the date the recipient accepts this award,and throughout the remainder of the period of performance.Its provisions must be among those included in any subaward(at any tier). 1.No use of funds to interfere:No public disclosure of federal law-enforcement information in order to conceal, harbor,or shield Consistent with the purposes and objectives of federal law enforcement statutes and federal criminal law(including 8 U.S.C. 1324 and 18 U.S.C.chs- 1,49,227),no funds under this award may be used to make any public disclosure of any federal law-enforcement information in a direct or indirect attempt to conceal,harbor,or shield from detection any fugitive from justice under 18 U.S.C.ch.49,or any alien who has come to,entered,or remains in the United States in violation of 8 U.S.C.ch. 12--without regard to whether such disclosure would constitute(or could form a predicate for)a violation of 18 U.S.C. 1071 or 1072 or of 8 U.S.C.1324(a). 2.Monitoring The recipient's monitoring responsibilities include monitoring Of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions(e.g.,training)designed to ensure compliance with this condition. 4.Rules of construction i A.For purposes of this condition-- (1)the terns"alien"means what it means under section 101 of the Immigration and Nationality Act(see 8 U.S.C-. 1101(a)(3)); (2)the tern"federal law-enforcement information"means law-enforcement-sensitive information communicated or made available,by the federal government,to a State or local government entity,-agency,or-official,through any means,including,without limitation--(I)through any database,(2)in connection with any law enforcement partnership or-task-force,(3)in connection with any request for law enforcement assistance or-cooperation,or(4) through any deconfliction(or courtesy)notice of planned,imminent,commencing,continuing,or impending federal law enforcement activity; (3)the term"law-enforcennent-sensitive information"means records or information compiled for any law- enforcement purpose;and (4)the tern"public disclosure"means any communication or release other than one--(a)within the recipient,or(b)to any subrecipient(at any tier)that is a government entity. B.Both the"Rules of Construction"and the"Important Note"set out in the"No use of funds to interfcre with federal law enforcement:information-communication restrictions;ongoing compliance"award condition are incorporated by reference as though set forth here in full. — -- - _....... _.._..- .-...... .------ - OJP FORM 4000/2(REV.4-88) ............................... Department of'Justice(DOJ) of Programs Office of AWARD CONTINUATION Bureau 011'Justice Assistance SHEET PAG L 20 OF 32 Grant .......... ..............—__---- PROJECT NUMBER 2020-DJ-BX-0821 AWARD DATE 09 19/2020 SPEC121L CONDIT10AIS 37. Noninterference(within the funded"program or activity")with federal law enforcement:Notice of'scheduled release SCOPE.This condition applies with respect to the"program or activity"that is funded(in whole or in part)by the award,as of the date the recipient accepts the award,and throughout the remainder of the period of performance.Its provisions must be among those included in any subaward at any tier. I.Noninterference with"removal"process:Notice of scheduled release date and time Consonant with federal law enforcement statutes--including 8 U.S.C. 1231 (for all alien incarcerated by a State or local government,a 90-day"removal period"during which the federal government"shall"detain and then"shall" remove an alien from the U.S."begins"no later than"the date the alien is released from...confinement";also,the federal government is expressly authorized to make payments to a"State or a political subdivision of the State...with respect to the incarceration of[an]undocumented criminal alien");8 U.S.C. 1226(the federal government"shall take into custody"certain criminal aliens"when the alien is released");and 9 U.S.C. 1366(requiring an annual report to Congress on"tile number of illegal alien[felons]in Federal and State prisons"and programs underway"to ensure the prompt removal"from the U.S.of'removable"criminal aliens")--within the funded program or activity,no State or local government entity,-agency,or-official(including a government-contracted correctional facility)may interfere with the"removal"process by failing to provide--as early as practicable(see para.4.C.below)--advance notice to DI-IS of the scheduled release(late and time for a particular alien,if State or local government for government- contracted)correctional facility receives from DHS a formal written request pursuant to the INA that seeks such advance notice. 2.Monitoring The recipient's monitoring responsibilities include monitoring ol'subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award Funds may be obligated for the reasonable,necessary,and allocable costs(if any)ofactions(e.g.,training)designed to ensure compliance with this condition. 4.Rules of construction A.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,any State or local government,or any other entity or individual to maintain(or detain)any individual in custody beyond the date and time the individual otherwise would have been released. B.Applicability (1)Current DHS practice is ordinarily to request advance notice ofselieduled release"as early as practicable(at least 48 hours,if possible)."(See DHS Form 1-247A(3/17)).if(e.g.,in light of the date DI-IS made such request)the scheduled release date and time for in alien are such as not to allow for the advance notice that DHS has requested,it shall NOT be a violation of this condition to provide only as much advance notice as practicable. (2)Current DI-IS practice is to use the same form for a second,distinct purpose--to request that an individual be detained for tip to 48 hours AFTER the scheduled release.This condition does NOT encompass such DHS requests for detention. C.Both the"Rules of Construction"and the"Important Note"set out in the"Noninterference(within the funded program or activity")with federal law enforcement: Interrogation of certain aliens"award condition are incorporated by reference as though Set forth here in full. OR FORM 4000/2(RFV.4-88) na, Department of Justice(DOJ) Office Of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 21 or 32 Grant ._... ......_....... PROJECT NUMBER 20"_6 DJ-BX-0821 AWARD DATE OF 192020 SP'C'C/AL CONDITIONS 38. No use of funds to interfere with federal law enforcement:Notice of seheduled release SCOPE.`Phis condition applies as of the date the recipient accepts the award,and throughout the remainder of the period of performance. Its provisions must be among those included in any subaward at any tier. 1.No use of finds to interfere with"removal"process:Notice of scheduled release date and time Consonant with federal law enforcement statutes--including 8 U.S.C. 1231 (for an alien incarcerated by a State or local government,a 40-day"removal period"during which the federal government"shall"detain and then"shall" remove an alien from the U.S."begins"no later than"the date the alien is released from...confinement";also,the federal government is expressly authorized to make payments to a"State or a political subdivision of the State...with respect to the incarceration of f an]undocumented criminal alien"):8 U.S.C. 1226(the federal government"shall take into custody"certain criminal aliens"when the alien is released"):and 8 U.S.C. 1366(requiring an annual report to Congress on"the number of illegal alien[felons]in Federal and State prisons"and programs underway"to ensure the prompt removal"from the U.S.of removable"criminal aliens")--no State or local government entity,-agency,or- offfcial(including a government-contracted correctional facility)may use funds under this award to interfere with the "removal"process by failing to provide--as early as practicable(see para.4.C.below)--advance notice to D1IS of the scheduled release date and time for a particular alien,if a State or local government(or government-contracted) correctional facility receives from DHS a formal written request pursuant to the INA that seeks such advance notice. 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs I To the extent that such costs are riot reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions(e.g.,training)designed to ensure compliance with this condition. I I, 4.Rules of construction A.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,any State or local government,or any other entity or individual to maintain(or detain)any individual in custody beyond the date and time the individual otherwise would have been released. S.Applicability (1)Current DHS practice is ordinarily to request advance notice of scheduled release"as early as practicable(at least 48 hours,if possible)."(See DI IS Form 1-247A(3/17)).If(e.g.,in light of the date DI-IS made such request)the scheduled release date and time for an alien are such as not to allow for the advance notice that DI IS has requested,it shall NOT be a violation of this condition to provide only as much advance notice as practicable. (2)Current DHS practice is to use the same form for a second,distinct purpose--to request that an individual be detained for up to 48 hours AFTER the scheduled release.This condition does NOT encompass such DHS requests for detention. C.Both the"Rules of Construction"and the"Important Note"set out in the"No use of funds to interfere with federal law enforcement:Interrogation of certain aliens"award condition are incorporated by reference as though set forth here in full. OJP NORM 4000/2(REV.4-89) r i w Department of Justice(DOJ) Office ol'Justice Programs AWARD CONTINUA'T`ION T Bureau of Justice Assistance SHEET PAGE 22 Or 32 Grant PROJECT NUMBER 2020•DJ-BX-0821 AWARD DATE 09/19,2020 .......... ........ _..._.._.._ _-_ ._ -' ,S<'EC1 L CONDITIONS 39. Noninterference(within the funded"program or activity")with federal law enforcement: Interrogation of`certain aliens SCOPE.This condition applies with respect to the"program or activity"funded(wholly or partly)by this award,as of the date the recipient accepts the award,and throughout the rest of the award period of performance.Its provisions must be among those included in any subaward(at any tier). 1.Noninterference with statutory law enforcement access to correctional facilities Consonant with federal haw enforcement statutes and regulations--including 8 USC 1357(a),under which certain federal officers and employees"have power without warrant...to interrogate any alien or person believed to be an alien as to his right to be or to remain"in the U.S.,and 8 CFR 287.5(a),under which that power may be exercised"anywhere in or outside"the U.S.--within the funded program or activity,no State or local government entity,-agency,or- official may interfere with the exercise of that power to interrogate"without warrant"(by agents of the United States acting under color of federal law)by impeding access to any State or local government(or government contracted) correctional facility by such agents for the purpose of"interrogat[ing]any alien or person believed to be an alien as to his[or her]right to be or to remain in the United States." 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions(e.g.,training)designed to ensure compliance with this condition. 4.Rules of construction ties 'I A.For purposes of his condition: (1)The term"alien"means what it means under sec. 101 of the Immigration and Nationality Act(INA)(8 USC j 1 101(a)(3)),except that,with respect to a juvenile offender,it means"criminal alien." i (2)The term"juvenile offender"means what it means under 28 CFR 31.304(t)(as in effect on Jan. 1,2020). (3)`file tern"criminal alien"means,with respect to a juvenile offender,an alien who is deportable on the basis of- (a)conviction described in 8 USC 1227(a)(2),or (b)conduct described in 8 USC 1227(a)(4). (4)The term"conviction"means what it means tinder 8 USC 1101(a)(48).(Adjudication of a juvenile as having committed an offense does not constitute"conviction"for purposes of this condition.) (5)The term"correctional facility"means what it means under 34 USC 10251(a)(7))as of.lanuary 1,2020. (6)The tern"impede"includes taking or continuing any action,or implementing or maintaining any law,policy,rule, or practice,that- (a)is designed to prevent or to significantly delay or complicate,or (b)has the effect of preventing or of significantly delaying or complicating. OJP FORM 4000/2(REV,4.88) I Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION i Bureau of Justice Assistance. SHEET PAGE 23 OF 32 ` Grant - -- -._...._— —.. PROJECT NUMBER 2020-DJ-BX-6821 AWARD DATE 09/19/2020 SPECIAL CONDITIONS (7)"State"and"local government"include any agency or other entity thereof(including any public institution of higher education),but not any Indian tribe. (8)A"public"institution of higher education is one that is owned,controlled,or directly funded(in whole or in substantial part)by a State or local government.(Such a public institution is considered to be a"government entity," and its officials to be"government officials.") (9)"Program or activity"means what it means under 42 USC.2000d-4a. B.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,any State or local government,any public institution of higher education,or any other entity(or individual)to violate any federal law,including any applicable civil rights or nondiscrimination law. IMPORTANT NOTE:Any questions about the meaning or scope of this condition should be directed to OJP,before award acceptance. i I -- OR FORM 400012(REV.4.88) tt„ Department of Justice()07) f Office ofJustice Programs AWARD CONTINUATION Bureau of,lustice Assistance SHE E'r PAGE 24 OF 32 Grant PRO1E.0 T NUMBER 2020-i)1-M-0821 AWARD t)ATE 09,192020 SPL C'I�IL C"();VDITIONS 40. No use offunds to interfere with federal law enforcement:Interrogation ofecriain aliens SCOPE.This condition applies as of the date the recipient accepts this award,and throughout the remainder of the period of performance for the award.Its provisions must be among those included in any subaward(at any tier). 1.No use of funds to interfere with statutory law enforcement access to correctional facilities I Consonant with federal law enforcement statutes and regulations--including 8 USC 1357(a),under which certain j federal officers and employees"have power without warrant...to interrogate any alien or person believed to be an alien as to his right to be or to remain in the United States,"and 8 CFR 287.5(a),under which that power may be exercised "anywhere in or outside the United States"--no State or local government entity",-agency,or-official may use funds � under this award to interfere with the exercise of that power to interrogate"without warrant"(by agents of the United Stites acting under color of federal law)by impeding access to any State or local government(or government- contracted)correctional facnht} by such agents for the purpose of interrogat[ing]any alien or person believed to be an alien as to his[or her]right to be or to remain in the United States." I 2.Monitoring The recipient's monitoring responsibilities include nmonitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed tinder any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions(e.g.,training)designed to ensure compliance with this condition. i 4.Rules of construction A.For purposes of this condition: (I)The tern"alien"means what it means under section 101 of the Immigration and nationality Act(INA)(8 USC 1 101(a)(3)),except that,with respect to a juvenile offender,it i'ncans"criminal alien." j i (2)Time term"juvenile offender"inwns what it nmeans under 28 CFR 31304(f)(as in effect on Jan. I,2020). (3)The term"criminal alien"means,with respect to a juvenile offender,all alien who is deportable on the basis of— (a)conviction described in b USC' 1227(x)(2),or (b)conduct described in 8 USC 1227(a)(4). (4)The term"conviction"means what it means under 8 USC 1101(x)(48).(Adjudication of a juvenile as having committed an offense does not constitute"conviction"for purposes of this condition.) (5)The term"correctional facility"means what it rneans under the title I of the Omnibus Crime Control and Safe Streets Act of 1968(34 USC 10251(a)(7)). (6)The tern"impede"includes taking or continuing any action,or implementing or maintaining any law,policy,Wile, or practice,that...., (a)is designed to prevent or to significantly delay or complicate,or OOP FORM 4000/2(REV 4.88) 4F Department of'Justice(DOJ) / A Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE, 25 of 32 Grant I � i I I IT01ECJ NUM BER 2020-1))-IIX-0821 AWARD DA`I`E 09'19,12020 SPDC/.4L CONDITIO,%W (b)has the effect of'preventing or ofsignificantly delaying or complicating. i (7)"State"and"local government"include any agency or other entity thereof(including any public institution of higher education),but not any Indian tribe. (S)A"public"institution of higher education is defined as one that is owned,controlled,or directly funded(in whole or in substantial part)by a State or local government.(Such a public institution is considered to be a"government entity," and its officials to be"government officials,") (9)"Program or activity"means what it means under 42 USC 2000d-4a. H.Nothim,in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,any State or local government,any public institution of higher education,or any other entity(or individual)to violata_t,any federal law,including any applicable civil rights or nondiscrimination law, IMPORTANT NOTE:Any questions about the meaning or scope of this condition should be directed to OJP,before award acceptance. 41, Requirement to collect certain information from subrecipients Except as provided in this condition,the recipient may not make a subaward to a State,it local government,or a "public"institution of higher education,unless it first obtains from the proposed subrecipient responses to the questions identified in the program solicitation as"Information regarding Communication with the Department of l forneland Security(DI-IS)an&or Immigration and Customs Enforcement(ICE)."All subrecipient responses must be collected and maintained by the recipient,consistent with document retention requirements,and must be made available to DOJ upon request.Responses to these questions are not required from subrecipients that are either a tribal governmenUorganization,it nonprofit organization,ora private institution of higher education. 42, Cooperating with OJP Monitoring The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines.protocols,and procedures,and to cooperate with OJP(including the grant manager for this award and the Office of Chief Financial Officer(OCFO))requests related to such monitoring,including requests related to desk reviews and/or site visits. The recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks,including documentation related to any subawards made tinder this award. Further,the recipient agrees to abide by reasonable deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may result in actions that affect the recipient's DOJ awards,including,but not limited to:withholdings and/or other restrictions on the recipients access to award fiends;referral to the DOJ OIC,for audit review;designation of the recipient as a DOJ I Iigh Risk grantee;or termination of an award(s). OR FORM 400012(RLV.4-88) �e� ....... — i qty Department of-Justice(DOJ) `rry tt office of Justice Programs AWARD CONTINUATION rs Bureau of Justice Assistance SHEET PAGE, 26 OF 22 Grant _ _ -- —- ---------- PROM"(`t RUM13H 2020-DJ-1iX-0821 AWARE)DATtt 09,192020 SPECIIL CONDITIONS 4's. FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards("SUbgrants")of'S25,000 or more and,in certain circumstances,to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients(first-tier"subgramees")of award funds. The details of recipient obligations,which derive from the Federal Funding Accountability and Transparency Act of 2006(FFATA),are posted on the OJP web site at Mips://ojlm.gov/f`uiiding!Fxplore/FFATA.ltnm(Award condition: Reporting Subawards and Executive Compensation),and are incorporated by reference here. This condition,including its reporting requirement,does not apply to--(1)an award of less than 525,000,or(2)an award made to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 44. Required monitoring ofsubawards The recipient must monitor subawards under this award in accordance with all applicable statutes,regulations,award conditions,and the DOJ Grants Financial Guide,and must include the applicable conditions of this award in any subaward.Among other things,the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients.The recipient agrees to submit,upon request,documentation of its policies and procedures for monitoring of subawards under this award. 45. Use of'program income Program income(as defined in the Part 200 Uniform Requirements)must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported an the quarterly Federal Financial Report,SF 425. 46. Justice information Sharing i Information sharing projects funded tinder this award must comply with DOJ's Global Justice Inf'ortnation Sharing Initiative(Global)guidelines.The recipient(and any subrecipient at any tier)must conform to the Global Standards j Package(GSP)and all constituent elements,where applicable,as described at:hups://it.ojp.govl gspgrantconuhtion. The recipient(and any subrecipient at any tier)must document plamnned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information,or provide detailed justification for why an alternative approach is recommended. 47. Avoidance of duplication of networks To avoid duplicating existing networks or IT systems in any initiatives funded by f3JA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions,such systems shall employ,to the extent possible,existing networks as the communication backbone to achieve interstate connectivity,unless the recipient can demonstrate to the satisfaction of 13JA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 48, Compliance with 29 C.F.R.Part 23 With respect to any information technology systenm funded or supported by funds under this award,the recipient(and any subrecipient at any tier)must comply with 28 CER.Part 23,Criminal Intelligence Systems operating Policies,if' OJP determines this regulation to be applicable.Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as per the regulation.Should any violation of 29 C.F.R.Part 23 occur,the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal fiends. OR FORM 4000/2(REV.4-88) "., DeparimentofJustice(D(A) Office of Justice Programs AWARD CONTINUATION Bureau of.Justice Assistance SHEET PACE. 27 OF .J2 Grant ----- ------- ___. ...._.....- PROJECI NUMBER 2020-DJ-13X-082 t AWARD DATE 04 19,2020 SPECIAL CON17MONS 49. Protection ofhuman research subjects The recipient(and any subrecipient at any tier)must comply with the requirements of 28 C.F.R.Part qG and all OJP policies and procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if appropriate,and subject informed consent. 50. Confidentiality ofdata The recipient(and any subrecipient at any tier)must comply with all confidentiality requii-Lments of 34 U.S.C. 10231 and 28 C-F.R.Part 22 that are applicable to collection,use,and revelation of data or inf'ormatiion.The recipient further agrees,as a condition of award approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular,28 C.F.R.22,23. I 51. Verification and updating of recipient contact information I The recipient mustverify its Point of Contact(POC),Financial Point ofContact(FPOC),and Authorized Representative contact information in CIMS,including telephone number and c-mail address. If any information is incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System (GMS)to document changes- 52. Law enforcement task forces-required training Within 120 clays of award acceptance,each current member of a law enforcement task force funded with award funds who is a task force commander,agency executive,task force officer,or other task force member of equivalent rank, must complete required online(internet-based)task force training.Additionally„all future task force members must complete this training once during the period of performance for this award,or once every four years ifmultiple OJP awards include this requirement. The required training is available free ofeliarge online through the h3JA-funded Center for Task Force Integrity and Leadership(www.ctfli.org).The training addresses task force effectiveness, is well as other key issues including privacy and civil liberties/rights,task force performance measurement,personnel selection,and task force oversight and accountability.If award funds are used to support a task force,the recipient must compile and maintain a task force personnel roster,along with course completion certificates. Additional information regarding x the training g is available through I31A's web site and the Center for Task Force 6 6 b b Integrity and Leadership(www.etfli.org). i 53. Justification ofcortsultant rate Approval of this award does not indicate approval of any consultant rate in excess of 5650 per day.A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds. i i I I i OR FORM 4000%2(REV.4-88) sa Department of Justice(DOJ) Office ofJustice Programs AWARD COWINUATION Bureau of Justice Assistance SHEET 1'AGE 28 OF 32 Grant PRC)JEiCf NUMFIFR N20-1)J-13X-0821 AWARD DATE. 04,11k2020 SPECIAL CONDIPONS 54. Submission of eligible records relevant to the National Instant Background Check System Consonant with federal statutes that pertain to firearms and background checks--including 18 U&C.922 and 34 IJ.S.C.ch.409--if the recipient(or any subrecipient at any tier)uses this award to fund(in whole or in part)a specific project or program(such is a law enforcement,prosecution,or court program)that results in any court dispositions, information,or other records that are"eligible records"(under federal or State law)relevant to the National Instant Background Check System(NICS),or that has as one of its purposes the establishment or improvement of"records systems that contain any court dispositions,information,or other records that are"eligible records"(under federal or State Iaw)relevant to the NICS,the recipient(or subrecipient,if`applicable)must ensure that all such court dispositions,information,or other records that are"eligible records"(tinder federal or State law)relevant to the NICS are promptly made available to the NICS or to the"State„rcpositoryldatabase that is electronically available to(and accessed by)the NICS,and--when appropriate--promptly must update,correct,modify,or remove such NICS- relevant"eligible records". In the event of minor and transitory non-compliance,the recipient may submit evidence to demonstrate diligent monitoring ofcompliance with this condition(including subrecipient compliance). DOJ will give great weight to any such evidence in any express written determination regarding this condition. i i i I i j i OJF FORM 40o0'2(REV.4-9s) i -- _ Department of Justice(DOJ) - Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SEIE;E T PAGE 29 Or 32 t, Grant � I .... ... ... -- — --._ ......... PROJECT NUMBER 2020-1)J-13X-4821 AwARDDATFi 09,1912020 - _ ................_........... _.—_ - — I SPECIAL CO.-NDITIOA'S 55. Compliance with National Environmental Policy Act and related statutes Upon request,the recipient(and any subrecipient at any tier)must assist BJA in complying with the National Environmental Policy Act(NEPA),the National Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these award funds,either directly by the recipient or by a subrecipient. Accordingly,the recipient agrees to first determine if any of the following activities will be funded by the grant,prior to obligating funds for any of these purposes. I f it is determined that any of the following activities will be funded by the award,the recipient agrees to contact BJA. The recipient understands that this condition applies to new activities as set out below,whether or not they are being specifically funded with these award funds.Than is,as long as the activity is being conducted by the recipient,a subrecipient,or any third party,and the activity needs to be undertaken in order to use these award funds,this condition j must first be met.Tile activities covered by this condition are: i f a.New construction; b.Minor renovation or remodeling ofa property located in all environmentally or historically sensitive area,including properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or eligible for listing on the National Register of Historic Places; c.A renovation,lease,or any proposed use ofa building or facility that will either(a)result in it change in its basic prior use or(b)significantly change its size; d.Implementation ofa new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component ofa funded activity and(b)traditionally used,for example,in office,household,recreational,or education environments:and i e.Implementation ofa program relating to clandestine nnethampinetamine laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories. The recipient understands and agrees that complying with NEPA may require the preparation ofan Environmental Assessment and/or an Environmental Impact Statement,as directed by BJA.The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan,as detailed at littps:f/b-ia.gov/Fundiiig/nepa,litnit,for programs relating to methamphetamine laboratory operations. .Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipients'existing programs or activities that will be funded by these award funds,the recipient,upon specific request from BJA,agrees to cooperate with BJA in any preparation by BJA ofa national or program environmental assessment of that funded program or activity. 56. Establishment of trust fund If award funds are being drawn down it,,advance,the recipient(or a subrecipient,with respect to a subaward)is required to establish a trust fund account.Recipients(arid subrecipients)must maintain advance payments of federal awards in interest-bearing accounts,unless regulatory exclusions apply(2 C.F.R.200.305(b)(8)).The trust fund, including any interest,may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate the award funds in the trust fund(including any interest earned)during the period of performance for the award and expend within 90 days thereafter.Any unobiigated or unexpended funds,including interest earned,must be returned to OJP at the time of,closeout. OR FORN4 40002(Rt v.4-88) v. Department of Justice(DOJ) Office Of Justice Programs AWARD CONTINUATION ` Bureau of Justice Assistance SHEET T PAGE 30 at 32 Grant PROJECT NUMBER 2020-DJ-BX-0821 AWARD DATP. 09/19/2020 SPECIAL CONDITFOAS 57. Prohibition on use of award finds for match under BVP program JAG funds may not be used as the 50%match for purposes ofthe DOJ BulletproofVest Partnership(BVP)program. 58. Certification of body arnor"mandatory wear"policies 1 f recipient uses funds tinder this award to purchase body armor,the recipient must submit a signed certification that law enforcement agencies receiving body armor purchased with funds from this award have a written"mandatory wear"policy in effect.The recipient must keep signed certifications on file for any subrecipients planning to utilize funds from this award for ballistic-resistant and stab resistant body armor purchases.This policy must be in place for at least all uniformed officers before any funds from this award may be used by an agency for body armor.There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty. 59. Body armor-compliance with NIJ standards and other requirements Ballistic-resistant and stab-resistant body armor purchased with JAG award funds may be purchased at any threat level,make or model,from any distributor or manufacturer,as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and is listed on the NIJ Compliant Body A 11 Model List(https://nij.gov/topics/tee}urology/body-armor/flageslcoittpliant-ballistic-arnior.aspx).In addition, ballistic-resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted,as set forth in 34 U.S.C. 10202(c)(1)(A).The latest NIJ standard information can be found here:https://nij.gov/ topics/technology/body-armor/pages/safety-initiative.aspx. 60. Body arnor-impact on eligibility for other program funds The recipient understands that the use of funds under this award for purchase of body armor may impact eligibility for funding under the Bulletproof Vest Partnership(BVP)program,a separate program operated by BJA,pursuant to the BVP statute at 34 USC 10531(c)(5)_ 61. Reporting requirements The recipient must submit quarterly Federal Financial Reports(SF-425)and semi-annual performance reports through OJP's GMS(haps://grants.ojp.usdoj.gov).Consistent with the Department's responsibilities tinder the Government Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,the recipient must provide data that measure the results of its work- The recipient must submit quarterly performance metrics reports through BJA`s Performance Measurement Tool(PMT)website(hops:,//bjapmtojp.gov/).For more detailed information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage.Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future Iligh Risk designation. 62. Required data on law enforcement agency training Any law enforcement agency receiving direct or sub-awarded funding from this JAG award must submit quarterly accountability metrics data related to training that officers have received on the use of force,racial and ethnic bias,de- escalation of conflict,and constructive engagement with the public. I OR FORM 4000:2(REV.4-s8) �r ,.b Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAVE. 31 OF 32 °a Grant PROJI C T NUMBER 2020-DJ-BX-0821 AWARD DAT,: 09/19,2020 -- - - _ SPECIAL COA7DITIONS 63. Expenditures prohibited without waiver No finds under this award may be expended on the purchase of items prohibited by the JAG program statute,unless,as set forth at 34 U&C. 10152,the BJA Director certifies that extraordinary and exigent circumstances exist,making such expenditures essential to the maintenance of public safety and good order. 64. JAG FY 2020-Authorization to obligate(federal)award funds to reimburse certain project costs incurred on or after October I,2019[BJA] Authorization to obligate(federal)award funds to reimburse certain project costs incurred on or after October I,2019 The recipient may obligate(federal)award funds only after the recipient makes a valid acceptance of the award. As of the first day of the period of performance for the award(October 1,2019),however,the recipient may choose to incur project costs using non-federal funds,but any such project costs are incurred at the recipient's risk until,at a minimum--(1)the recipient makes a valid acceptance of the award,and(2)all applicable withholding conditions are removed by OR(via a Grant Adjustment Notice). (A withholding condition is a condition in the award document that precludes the recipient from obligating,expending,or drawing down all or a portion of the award funds until the condition is removed.) Except to the extent(if any)that an award condition expressly precludes reimbursement of project costs incurred"at- risk,"if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding condition through a Grant Adjustment Notice,the recipient is authorized to obligate(federal)award finds to reimburse itself for project costs incurred"at-risk"earlier during the period of performance(such as project costs incurred prior to award acceptance or prior to removal of an applicable withholding condition),provided that those project costs otherwise are allowable costs under the award. 65. Use of funds for DNA testing;upload of DNA profiles If award funds are used for DNA testing of evidentiary materials,any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System("CODIS,"the DNA database operated by the FBI)by a government DNA laboratory with access to CODIS. No profiles generated under this award may be entered or uploaded into any non-governmental DNA database without prior express written approval from BJA. I Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into COD]S. 66. Encouragement of submission of"success stories" f BJA strongly encourages the recipient to submit annual(or more frequent)JAG success stories.To submit a success story,sign in to a My BJA account at https://www.bja.gov/Login.aspx to access the Success Story Submission form.If the recipient does not yet have a My BJA account,please register at haps://www.bjtt.gov/profile.aspx.Once registered,one ofthe available areas on the My BJA page will be"My Success Stories."Within this box,there is an option to add a Success Story.Once reviewed and approved by BJA,all success stories will appear on the BJA Success Story web page at https://www.bja.gov/Success Story Listaspx. i OJP FORM 4000/2(REV.A-88) Department of.lustice(DO.1) a Office of Justice Programs AWARD CONTINUATION f' Bureau o1'Justi c Assistance SHEET PAGE: sz Or 32 Grant PROJECT NUMBER 2020-DJ-M-0821 AWARD DA FE 09,'M2020 SPECIAL CONDITIONS 67. Withholding of funds:Required certification from the chief executive of the applicant government The recipient may not obligate,expend,or draw down any award funds until the recipient submits the required "Certifications and Assurances by the Chief Executive of the Applicant Government,"properly-executed(as determined by OJP),and a Grant Adjustment Notice(GAN)has been issued to remove this condition. 68. Withholding of funds: Budget narrative or information The recipient may not obligate,expend,or draw down any award funds until the recipient submits,and OJP reviews and accepts,the required budget information or narrative for the award,and a Grant Adjustment Notice(GAN)has been issued to remove this condition. 69. Withholding of Funds:NIBRS set-aside The recipient may not obligate,expend,or draw down any award fiends until the recipient submits,and BJA reviews and accepts,a budget that clearly dedicates at least 3 percent ofthe total amount of the award to NIBRS compliance activities or documentation showing that the recipient has been certified as NIBRS compliant,and a Grant Adjustment Notice(GAN)has been issued to remove this condition. I 70. Withholding-DHS question attachment I The recipient may not obligate,expend or draw(town funds until the Office of Justice Programs has received and approved the required application attachnent(s)described in the program solicitation as"Information regarding Communication with the Department of l fomel and Security(DI IS)and/or Immigration and Customs Enforcement (ICE.),"and has issued a Grant Adjustment Notice(GAN)releasing this special condition. i 71. Withholding of funds: Disclosure of lobbying The recipient may not obligate,expend,or draw down any funds under this award until it has provided to the grant manager for this OJP award a complete Disclosure of Lobbying Activities(SF-LLL)form,and OJP has issued a Grant Adjustment Notice to remove this special condition. 72. Withholding of funds:Disclosure of pending applications The recipient may not obligate,expend,or draw down any award funds until:(1)it has provided to the grant manager for this OJP award either an"applicant disclosure of pending applications"for federal funding or a specific affirmative statement that no such pending applications(whether direct or indirect)exist,in accordance with the detailed instructions in the program solicitation,(2)OJP has completed its review ofthe information provided and ofany supplemental information it may request,(3)the recipient has made any adjustments to the award that OJP may require to prevent or eliminate any inappropriate duplication of funding(e.g.,budget modification,project scope adjustment), (q)if appropriate adjustments to a discretionary award cannot be made,the recipient has agreed in writing to any necessary reduction ofthe award amount in any amount sufficient to prevent duplication(as determined by OJP),and (5)a Grant Adjustment Notice has been issued to remove this condition. OJP FORM 400012(REV.4-88) tea, Department of Justice(DOJ) Office of Justice Programs bureau ofJustice Assistance Washington.D.C. 20531 Memorandum To: Official Grant File From: Orbin Terry, NEPA Coordinator Subject: Incorporates NEPA Compliance in Further Developmental Stages for City of Clearwater The Edward Byrne Memorial Justice Assistance Grant Program (JAG)allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds,whether the funds are used directly by the grantee or by a subgrantee or third parry. Accordingly,prior to obligating funds for any of the specified activities,the grantee must first determine if any of the specified activities will be funded by the grant. The specified activities requiring environmental analysis are: a. New construction; b.Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland,or habitat for endangered species,or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an incidental component of a funded activity and(b)traditionally used, for example, in office,household, recreational,or education environments;and e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories. Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement,as directed by BJA. Further,for programs relating to methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan requirements,please see https://w",w.bja.gov/Funding/nepa.html. Please be sure to carefully review the grant conditions on your award document,as it may contain more specific information about enviromnental compliance. -, Department of Justice(DOJ) Office of.fusnce Programs GRANT"MANAGER'S MEMORANDUM,PT.1: Tt� PROJECT SUMMARY fin' a� Bureau of Justice Assistance Grant r PROJECT NUMBER PAGE I OF I 2020-DJ-BX-0821 This project is supported under FY20(BJA-JAG State and JAG Local)Title 1 ofilub.L.No 90-351(generally codified at 34 U.S.C.10101-10726),including subpart I ofpart E(codified at 34 U.S.C.10151-10158);see also 28 U.S.C.530C(a) ---.._ _._ ...._ - - — - —.._ L STAFF CONTACT(Name&telephone number) 2. PROJECT DI RECTOR(Name,address&telephone number) Tarasa Napolitano David Dalton (202)598-7372 Major 645 Pierce Street Clearwater,FL 33756-5400 (727)562-4299 3a.TITLE OF THE PROGRAM 3b POMS CODE(SEE INSTRUCTIONS ON REVERSE) JAG Local:Eligible Allocation Amounts 525,000 or More 4.TITLE OF PROJECT i Clearwater Police Department Axon Signal Vehicle Project 2020 5_NAME&ADDRESS OF G[LANTEE 6.NAME&ADRESS Oh SUBGRANTEE. EE. City of Clearwater 600 Cleveland Street Suite 600 Clearwater,Fl-33755-4151 ........ - - -- 7.PROGRAM PERIOD 8.13UDGFT PERIOD FROM: 10/0112019 TO: 0930'2023 FROM: H) 1/2019 TO: 0930/2023 9.AMOUNT OF AWARD) 10.DATEOF AWARD S39,296 09-`19/2020 _ _ ..... — - 11.SECOND YEAR'S BUDGET 12.SECOND YEAR'S BUDGET AMOUNT 13.THIRD YEAR'S BUDGET PERIOD 14.THIRD YEAR'S BUDGET AMOUNT 3 15.SUMMARY DESCRIPTION OF PROJECT(Sce instruction on reverse) The Edward Byric Memorial Justice Assistance Grant(.JAG)Program allows states and units of local government,including tribes,to support a broad range of activities to prevent and control crime based oil their own state and local needs and conditions.Grant funds can be used for state and local initiatives,technical assistance,training,personnel,equipment,supplies,contractual support,and information systems for criminal justice,including for any one or more of the following program areas: 1)law enforcement programs;2)prosecution and court programs;3)prevention and education programs;4)corrections and community corrections programs;5)drag treatment and enforcement programs;6)planning,evaluation,and technology improvement programs;and 7)crime victim and witness programs(other than compensation)and 8)mental health programs and related law enforcement and corrections programs. This JAG award will be used to support criminal justice initiatives that fall under one or more of the allowable program areas above.ltunded programs of initiatives may include multijurisdietional drag and gang task forces,crime prevention and domestic violence programs,courts,corrections,treatment,justice information ----.._....... ........ __._ ... ............... ...... ...... -... OJP FORM 4000!2(REV.4-88) ............ sharing initiatives,or other programs aimed at reducing crime anctyor enhancing public/officer safety. NCA/NCF -—-------—---.................... ------- ............................................... Signature Page: Byrne Justice Assistance Grant (JAG), Axon Signal Vehicle Equipment, $39,296 Countersigned: CITY OF CLEARWATER, FLORIDA .. By Frank Hibbard William B. Horne 11 Mayor City Manager Appr ved as to form: Attest: Mat Smith 0 Rosemarie Call . ,« Assistant City Attorney City Clerk t f