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07/28/2020 - SpecialTuesday, July 28, 2020 9:00 AM City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Main Library - Council Chambers Council Work Session Special Work Session Special Budget Meeting July 28, 2020Council Work Session Special Work Session To ensure public safety and comply with the Governor's Safer at Home order in response to the COVID-19 virus, the Clearwater City Council will hold a public meeting on Tuesday, July 28, 2020 at 9:00 a.m. using communications media technology. Pursuant to Executive Order No. 20-69, issued by the Office of Governor Ron Desantis on March 20, 2020, municipalities may conduct meetings of their governing boards without having a quorum of its members present physically or at any specific location, and utilizing communications media technology such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes. The meeting will be held through the Zoom platform and will be broadcast live on the city's website (https://www.myclearwater.com/government/council-meeting-streaming-videos), o n F a c e b o o k ( w w w . f a c e b o o k . c o m / c i t y o f c l e a r w a t e r ) a n d o n Y o u T u b e (www.youtube.com/myclearwater) as well as the following public access TV channels: Spectrum Channel 638, Frontier Channel 30 and WOW! Channel 15. Individuals with disabilities who need reasonable accommodations to effectively participate in this meeting are asked to contact the City Clerk at (727)562-4092 or rosemarie.call@myclearwater.com in advance. 1. Call to Order 2. City Manager Budgetary Impact of Police Body Camera Program2.1 Discuss Penny for Pinellas project list and fiscal year 2020/21 preliminary operating and capital improvement budget. 2.2 3. City Manager Verbal Reports 4. City Attorney Verbal Reports 5. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 6. Closing Comments by Mayor 7. Adjourn Page 2 City of Clearwater Printed on 7/23/2020 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#20-8073 Agenda Date: 7/28/2020 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: City Manager's Office Agenda Number: 2.1 SUBJECT/RECOMMENDATION: Budgetary Impact of Police Body Camera Program SUMMARY: At the Council Meeting on July 16, 2020, Council discussed the potential costs and benefits associated with a police body camera program. The Council decided to have additional discussion about the financial costs and budgetary impact of a police body camera program at the Special Work Session on the budget occurring on July 28, 2020. The estimated costs of a police body camera program are as follows: EQUIPMENT COSTS: $215,306 200 BWCs (Axon 3) x 699.00: $139,800 25 Chargers: $35,506 Uniform modifications: $40,000 SOFTWARE COSTS: $346,250 Initial 200 Pro Axon Licenses /Additional costs: $346,250 PERSONNEL: $68,907 Senior Police Records Clerk (New Position required for public records inquiries/SAO requests): $43,907 Upgrade existing corporal position to Sergeant position to supervise program: $25,000 Total Year One: $630,463 (Does not include computer, etc.) Estimated Reoccurring Total Years 2-5: $474,507 (Does not include increases in personnel expenses) Recommended funding sources include using Federal Forfeiture Fund for the hardware Page 1 City of Clearwater Printed on 7/23/2020 File Number: ID#20-8073 equipment, and general fund and general fund reserves for the remaining costs. APPROPRIATION CODE AND AMOUNT: $175,306 from Federal Forfeiture Fund. $569,856 general fund and general fund reserves as proposed in attachment. Page 2 City of Clearwater Printed on 7/23/2020 Line General Fund Reserves Description Excess ad valorem (105,000.00)$ -$ Ad valorem revenue numbers came in higher than first estimate from the county, which resulted in these additional funds North Greenwood CRA (50,000.00)$ 50,000.00$ These funds were budgeted within the operating budget of Economic Development. Because they are one time expenses staff recommends the use of reserves to cover this one time expense. Would transfer this amount from reserves to the CIP. PD position reassign and upgrade (95,349.00)$ -$ In reviewing their organizational structure, PD is recommending that rather than adding an FTE for the Sergeant position needed to supervise the program, that a Corporal position be reassigned to the role, resulting in a cost reduction of $95,349 AED's (54,920.00)$ -$ Budgeted for in two areas, each totaling $27,460. Staff recommends removing one of the $27,460 expenses from operating and maintaining the $27,460 currently being budgeted in the CIP Budget, but funding it through Central insurance Fund rather than General Fund. Sports facility advisory audit (30,000.00)$ 30,000.00$ These funds were budgeted within the operating budget of Parks and Recreation. Because they are one time expenses staff recommends the use of reserves to cover this one time expense. Would transfer this amount from reserves to the spectrum field renovations project. Non-Departmental Professional Services (40,000.00)$ -$ Funds currently not allocated and available for repurpose Metroquest (22,000.00)$ -$ Software used for community engagement for Projects. Upcoming uses could include engagement during the comp plan process, however we can build this into the consulting contract instead. Pinellas FSBDC Interlocal (30,000.00)$ -$ This is our interlocal agreement with Pinellas County where they provide services to our SPARK partners. This is an area that has been significantly disrupted by COVID-19 and we suggest that it be revisited in our mid-year budget discussion when additional information about city financial impacts is known. Florida Orchestra (23,000.00)$ -$ The current plans for Imagine Clearwater make it impossible to hold a concert in Coachman Park this year or the next. We anticipate an alternative special events structure when the park re-opens and would consider any funding provided on that structure after it has been finalized. Fire Tower (18,750.00)$ -$ Budgeted for in operating and capital. Staff recommends removing this item from operating and maintaining the CIP Budget Accreditation (30,000.00)$ 30,000.00$ This is a cost non-recurring Staff recommends use of reserves this year Total (499,019.00)$ 110,000.00$ Staff has identified $496,019 in operating savings, however to achieve these savings we would need to utilize $110,000 in reserves in FY21 Body Cam Operating Expense 569,856.00$ Savings from GF reductions (499,019.00)$ Operating Deficit (Surplus) 70,837.00$ This figure represents the operating deficit that the city would begin the FY22 Budget cycle with One time reserves 110,000.00$ FY21 Reserve Requirement 180,837.00$ We would need to allocate this amount in FY21 from GF reserves Potential Savings Summary of Impact Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#20-8079 Agenda Date: 7/28/2020 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: City Manager's Office Agenda Number: 2.2 SUBJECT/RECOMMENDATION: Discuss Penny for Pinellas project list and fiscal year 2020/21 preliminary operating and capital improvement budget. SUMMARY: On March 6, 1997, the City Council adopted Ordinance 6137-97. The ordinance established the requirement for a special hearing prior to adoption of the capital improvement budget to discuss the use of Penny for Pinellas tax, and at any time in which there is any proposed change to the Penny for Pinellas project funding of $500,000 or more. The annual public hearing for approval of the project list will be part of the September 3, 2020 council meeting. The prior year’s approved list includes changes proposed in the preliminary budget. Additionally, staff has provided a document which identifies the scope of each project and gives an update on the project if one is available. The preliminary operating and capital improvement budget for fiscal year 2020/21 was released July 1, 2020. The document can be found on the City’s website myclearwater.com, or at the following link <https://www.myclearwater.com/home/showdocument?id=7819>. Following the release of the preliminary budget, the City received an update to the tax valuations which increased city general fund revenues by $105,630. The statement of revenues and expenditures has been updated to reflect the change. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 7/23/2020 Penny for Pinellas - Project Funding (WORKING DRAFT FOR FY21) Approved Total Projects 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 2029/30 Projected Beginning Balance:2,484,482 1,806,462 2,887,495 990,554 363,190 (2,226,858) 2,128,342 (3,603,077) (702,782) (2,532,230) 2,484,482 11,771,980 12,081,033 12,383,059 12,692,636 13,009,952 13,335,200 13,668,580 14,010,295 14,360,552 3,679,892 120,993,180 14,256,462 13,887,495 15,270,554 13,683,190 13,373,142 11,108,342 15,796,923 10,407,218 13,657,770 1,147,662 123,477,662 Penny IV Approved Projects: Utilities Infrastructure 18,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 18,000,000 Sports Fields & Facilities Upgrades/Improvements 12,000,000 5,000,000 1,000,000 1,500,000 500,000 600,000 600,000 700,000 700,000 700,000 700,000 12,000,000 Waterfront/Bluff Masterplan (Imagine Clearwater)4,000,000 4,000,000 4,000,000 1,350,000 Fire Engines/Ladder Trucks 5,970,000 660,000 690,000 720,000 720,000 750,000 780,000 810,000 840,000 5,970,000 Police Vehicles 1,750,000 100,000 100,000 150,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,750,000 Public Safety Vehicle/Equipment Facility 1,500,000 1,500,000 1,500,000 1,500,000 Neighborhood and Community Parks Renovations 3,500,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 350,000 350,000 3,500,000 Bicycle Paths & Recreation Trails 2,500,000 1,250,000 1,250,000 2,500,000 Aviation Operations Center 760,000 760,000 760,000 Environmental Park Upgrades 1,500,000 750,000 750,000 1,500,000 Beach Marina Upgrades 15,000,000 7,500,000 7,500,000 15,000,000 Public Works Complex 12,300,000 4,600,000 2,600,000 5,100,000 12,300,000 City Hall 6,300,000 6,300,000 6,300,000 Sand Key Bridge Replacement Fund 22,000,000 1,000,000 7,000,000 7,000,000 7,000,000 22,000,000 Total Proposed Penny Projects 107,080,000 Penny IV Interfund Loan Repayment Schedule Police District III 11,000,000 6,000,000 5,000,000 11,000,000 Waterfront/Bluff Masterplan (Imagine Clearwater)6,500,000 6,500,000 6,500,000 Sports Fields & Facilities (Spectrum/Carpenter)6,000,000 6,000,000 6,000,000 130,580,000 12,450,000 11,000,000 14,280,000 13,320,000 15,600,000 8,980,000 19,400,000 11,110,000 16,190,000 8,250,000 130,580,000 1,806,462 2,887,495 990,554 363,190 (2,226,858)2,128,342 (3,603,077)(702,782)(2,532,230)(7,102,338)(7,102,338) Replacement/Upgrade of Current Infrastructure 7,000,000 3,400,000 12,160,000 11,150,000 14,650,000 3,000,000 12,700,000 10,100,000 15,150,000 8,050,000 97,360,000 Public Safety Infrastructure/Equipment 1,450,000 7,600,000 870,000 920,000 950,000 5,980,000 200,000 1,010,000 1,040,000 200,000 20,220,000 New Infrastructure 4,000,000 - 1,250,000 1,250,000 - - 6,500,000 - - - 13,000,000 Estimated Available Balance Fiscal Years 2020/21 - 2029/30 Estimated Penny IV Proceeds Estimated Revenue Planned Project Expenditures PROPOSED FINAL FY 20/21 Adjustments FY 20/21 UNASSIGNED FUND BALANCE 25,123,713 25,123,713 REVENUES: Ad Valorem Taxes 68,386,510 105,630 68,492,140 Utility Taxes 15,230,000 15,230,000 Local Option, Fuel & Other Taxes 6,350,000 6,350,000 Franchise Fees 10,104,770 10,104,770 Other Permits and Fees 2,309,000 2,309,000 Intergovernmental Revenues 18,862,910 18,862,910 Charges for Services 15,780,380 15,780,380 Judgments, Fines & Forfeits 1,354,000 1,354,000 Miscellaneous Revenues 2,531,000 2,531,000 Transfers In 11,165,640 11,165,640 TOTAL BUDGETED REVENUES 152,074,210 105,630 152,179,840 Transfer (to) from Surplus - TOTAL REVENUES 152,074,210 105,630 152,179,840 EXPENDITURES: City Council 395,821 395,821 City Manager's Office 1,275,890 1,275,890 City Attorney's Office 1,809,585 1,809,585 City Audit 226,432 226,432 CRA Administration 468,480 468,480 Economic Development & Housing 1,858,948 1,858,948 Engineering 8,230,947 8,230,947 Finance 2,637,681 2,637,681 Fire 30,366,721 30,366,721 Human Resources 1,562,078 1,562,078 Library 8,000,965 8,000,965 Non-Departmental 7,824,508 7,824,508 Official Records & Legislative Services 1,215,681 1,215,681 Parks & Recreation 31,159,988 31,159,988 Planning & Development 6,480,802 6,480,802 Police 46,965,023 46,965,023 Public Communications 1,196,190 1,196,190 Public Utilities - Maintenance Facility 398,470 398,470 TOTAL EXPENDITURES 152,074,210 - 152,074,210 Source/(Use) of Fund Equity - - 105,630 ENDING FUND BALANCE 25,123,713 - 25,229,343 GENERAL FUND STATEMENT OF REVENUES AND EXPENDITURES 5 Page | 1 City of Clearwater – Updated Project List Penny for Pinellas 2020-2030 Page | 2 Utilities Infrastructure BACKGROUND: The city has built out its sanitary sewer system over the past 95 years. While the Public Utilities Department has strived to maintain the system through a proactive maintenance program, recent analysis is indicating a more aggressive schedule of rehabilitation is necessary to help reduce the risk of sanitary sewer overflows during peak flow events. SCOPE: This project will make upgrades to aging sanitary sewer infrastructure throughout the city that is contributing to sanitary sewer overflows due to its age and condition. The work will include upgrades to sanitary sewer pipes, manholes, sanitary sewer pump stations and the associated pressure force mains. Currently, planning and evaluations are under way to which will more clearly identify specific utility infrastructure projects for this time frame. Staff proposes a phased approach over the Penny cycle for the upgrades/replacement of infrastructure based on age. • Phase 1 – Sanitary sewer pipeline, lift station, manhole and force main upgrades for Clearwater Beach and Island Estates. • Phase 2 – Sanitary sewer pipeline, lift station, manhole and force main upgrades for Marshall Street wastewater basin. • Phase 3 – Sanitary sewer pipeline, lift station, manhole and force main upgrades for East wastewater basin. • Phase 4 – Sanitary sewer pipeline, lift station, manhole and force main upgrades for Northeast wastewater basin. ORGINAL FUNDING: $20,000,000 CURRENT FUNDING: $20,000,000 UPDATE: The first year Penny funding of $2M has been used to fund the Lift Station 45 Force Main Replacement Project on Sand Key ($1,465,787 to date) and system-wide Wastewater Collection System Flow Monitoring Service ($359,757 to date) for a total of $1,825,545 expended to date. The remainder of the first year funding ($174,455) will be utilized as these projects are completed during the remainder of FY 20. We anticipate utilizing second year Penny funding for collection system pipeline, lift station, manhole and force main projects located on Clearwater Beach/Island Estates and/or the Marshall Street basin as originally envisioned. Page | 3 Major League Baseball Training Facilities (Sports Fields & Facilities Upgrades/Improvements) BACKGROUND: The training facilities for the Philadelphia Phillies and their associated minor league teams, includes Carpenter Complex, Joe DiMaggio Fields and Spectrum Field (formerly Bright House Networks Field). While Carpenter Complex has been in use from the early 1970’s; Spectrum Field was constructed in 2004 and has been in service 12 years. In 2024 the facility will be 20 years old and a new agreement with the Phillies will be required at that time. The City has invested several million dollars over the years and continues to invest several hundred thousand dollars a year to keep the facility up to first class major league baseball standards. In order to continue to maintain the current facilities up to these standards, several major infrastructure projects need to take place in the future. A reserve study was completed in fiscal year 2015 to determine the future maintenance needs as well as a budget for other improvements needed at this facility. Additionally other player development facilities will need to be addressed at that time. The total cost in fiscal year 2020/21 could be up to $40 million for all renovations, repairs upgrades and new development facilities. The City portion of the cost is estimated to be between $5,000,000 and $7,500,000 with the Philadelphia Phillies, Pinellas County and the State of Florida picking up the remainder of the costs. SCOPE: This project will include renovations and refurbishment to the Carpenter Field Complex buildings including the club house and training facility buildings as well as other general field improvements. Spectrum Field will need major renovations to all mechanical systems, roofing, structural, retaining walls, scoreboard, signage and seating. In addition all of the interior spaces including concession stands, dugouts, retail areas, ticketing, coolers, suites, offices, administrative staff area, media room will need to be repaired and upgraded. New improvements needed at the stadium may include enclosing an additional section of the second floor into more suites, catering kitchen and ball player club house improvements. Development and construction of facilities to accommodate the need for player development would also be included in this project. ORGINAL FUNDING: $7,500,000 CURRENT FUNDING: $14,500,000 UPDATE: Funding was merged with funds from Youth Sports Field Renovations ($5,000,000) and the Henry L. McMullen Tennis Complex Expansion ($2,000,000) and the name was changed to “Sports Fields & Facilities Upgrades/Improvements”. Page | 4 Second Century Projects (Imagine Clearwater) BACKGROUND: Second Century Projects reflect those projects emanating from the Urban Land Institute Panel Report completed in June of 2014. A number of significant initiatives resulting from that report and subsequent planning studies are anticipated. These projects are characterized by their significant impact on economic development, encouragement of private investment, creating a renewed “sense of place”, adding value to the downtown and surrounding market area, and building community in downtown Clearwater and surrounding area. SCOPE: This project will provide funding for various projects derived from strategies and actions identified in the North Marina Area Master Plan, Waterfront/Bluff Master Plan, as well as various other projects related to implementation of the Urban Land Use panel study report, and the Downtown Redevelopment Plan. For the North Marina Area Master Plan, funding is needed to enhance the Seminole boat ramp function, activate the waterfront with public realm and paths, complete streets from Pinellas Trail to the Seminole Boat Ramp, build enhanced gateways to the marina, provide streetscape amenities, improve street and pedestrian lighting, and improve the Pinellas trail. Plans are being designed for the redevelopment and reinvestment to the waterfront and bluff areas of downtown Clearwater as part of the Imagine Clearwater waterfront/bluff master plan process. This will include an expansion of Coachman Park to allow for a cohesive downtown waterfront. ORGINAL FUNDING: $8,000,000 CURRENT FUNDING: $14,500,000 UPDATE: In 2019, City Council made the determination that it would include a fully serviceable amphitheater and supporting performance facilities for all back of house operations. In addition, a covering shall be provided which will accommodate up to 4,000 removable seats for large events. In 2020 City Council shifted the amphitheater from the center of the park, facing Southeast, to the northern end of the park facing east. Construction has been substantially completed at the Seminole Boat Ramp, and the city’s planning department is currently working on a complete streets study for the corridor. Page | 5 Fire Engine/Rescue Vehicles BACKGROUND: The Fire department has a fleet of 12 Engines (8 Frontline/ 4 reserve), 3 Ladder Trucks (2 Frontline/ 1 reserve), and 9 Rescues (5 Frontline/ 4 reserve), to support front-line Fire and Rescue operations in the City of Clearwater. On average, 2 vehicles are due for replacement each year. As part of the Infrastructure Surtax, the Florida Statutes allow for the purchase of fire department vehicles, and emergency medical service vehicles and the equipment necessary to outfit for use. In the Penny III cycle, the City began providing an allocation of funds to aide in the replacement of Fire/Rescue vehicles. SCOPE: This project provides for the replacement of Fire/Rescue vehicle replacement as they reach the end of their service life as a front-line unit. Engines removed from front-line service may move to the reserve fleet and an older reserve unit may be retired. Maintaining up to date response vehicles, along with required equipment, allow the department to maintain its level of service to the community and provide for the safety of our personnel. ORGINAL FUNDING: $8,560,000 CURRENT FUNDING: $7,560,000 UPDATE: An adjustment was made in FY20 which saved $1,000,000. All other items are on track. Page | 6 Police Vehicles BACKGROUND: The Police Department has a patrol fleet of 182 emergency police vehicles. Approximately 14 emergency police vehicles are replaced each year based on factors associated with condition, mileage, and age. In fiscal year 2017 and 2018, the Police Department increased the size of the patrol fleet in an effort to improve operational readiness, extend the longevity of the vehicles, and establish an assigned vehicle program to address recruiting and retention issues. As part of the Infrastructure Surtax, the Florida Statutes allow for the purchase of police vehicles and equipment. In the Penny III cycle we began an annual allocation of funds to aide in the replacement of police vehicles. SCOPE: This project provides for the purchase and replacement of police vehicles, including the costs of outfitting the vehicle with the required emergency and operational equipment. The patrol vehicle is a critical piece of equipment necessary to accomplish the department’s community oriented, problem solving strategy of policing. The police patrol vehicle is a mobile office capable of conducting mobile dispatch, analysis of crime trends, investigative research, and the processing of mandated reports and documents. ORIGINAL FUNDING: $1,750,000 CURRENT FUNDING: $1,750,000 UPDATE: Allocations begin in FY21 Page | 7 Police District III (Countryside Sub Station) BACKGROUND: The station for this District is located at 2851 N McMullen Booth Road. This facility serves as a substation supporting a fully functional Police Department that is utilized by 57 full- time employees. The current Clearwater Police Department District III Sub-station was originally constructed in 1983. The current building has approximately 6,750 square feet of usable space. A Project to improve the shooting range on the same tract of land will be completed in fiscal year 2016. Another project to relocate the police station to a different footprint will provide for better site utilization. Such a project will provide the opportunity to incorporate some of the site’s diverse features into the new station. Additionally, it will allow the Police Department to eliminate an aging double-wide trailer used for training, and to improve inadequate stormwater conditions on the site. This project will also provide the opportunity to improve the Police Department’s adjacent canine facility. SCOPE: This project provides for the construction of a two story structure that will house the patrol operations and training facilities. The new structure would replace the Sub-station that was originally constructed in 1983, and the doublewide trailer currently used as the training facility. Included in the training section will be the training complex office, workshop, armory, ammunition room and training classroom. Combining the training facilities and patrol operations into a single structure will release valuable real estate and allow the Police department to take advantage of enhanced training opportunities to address ever changing public safety challenges. It will also provide more flexibility and efficiency within the Patrol and Services Divisions of the Clearwater Police Department. ORIGINAL FUNDING: $5,500,000 CURRENT FUNDING: $11,000,000 UPDATE: Hurricane Irma in 2017 identified continuity of operations issues for the city. This scope adjustment mainly focused on the hardening of this facility in an effort to avoid future issues. Page | 8 Neighborhood and Community Parks Renovations BACKGROUND: The mainstay of the Clearwater Parks and Recreation system is the numerous neighborhood and community parks that dot the landscape of Clearwater from Bay to Beach and from Belleair Road on the south to Curlew Road on the north. There are over 20 neighborhood parks, 23 mini- parks, and 13 community parks. Each of these parks have a variety of offerings varying from playgrounds, exercise courts, basketball courts, tennis courts, handball courts, open field areas, picnic areas, water fountains, trails and park amenities. The age of the parks vary from two years to over 60 years old; most added since 1975 and were funded by Recreation Land and Open Space Impact Fees. While normal maintenance needs of the parks have been addressed there is a need to refurbish and replace much of the infrastructure in the parks. Penny III appropriations of $5 million were used for this purpose. SCOPE The scope of this project is to continue what was begun with Penny III and will vary from park to park. Our main goal will be to refurbish, develop and renovate existing and future neighborhood parks, min-parks and community parks. Several parks in the existing inventory will need to be renovated over the next 10 years. Following is a list of some of the various parks that would qualify for additional renovations and improvements as needed. Allen's Creek Park Country Hollow Park Montclair Park Alligator Lake D.D. Davis Park Norton/Wright Parks Bay Park on Sand Key Enterprise Road Dog Park Salls Lake 1 & 2 Cedar Groves Forest Run Park Soule Road Park Charles Park Hibiscus Lake State Street Park Charter Oaks Kings Highway Park Station Square Park Chautauqua Parks Mandalay Park Wood Valley Park Cherry Harris Park Marymont Park Woodgate Park Cliff Stephens Park McKay Playfield ORGINAL FUNDING: $3,500,000 CURRENT FUNDING: $3,500,000 UPDATE: This funding is available in FY22 and staff is focused on Baypark, Charter Oaks, Cherry Harris Park, Country Hollow Park, D.D. Davis Park, Forest Run Park, Mandalay Park, Marymont Park, McKay Park, Montclair Park, Norton/Wright Parks, St. Croix Park, Soule Park, State Street Park, Station Square Park, Wood Valley Park, and Woodgate Park. Page | 9 Youth Sports Fields Renovations BACKGROUND: Clearwater is known for its many excellent sports fields and complexes located throughout the city. Most notable are the E.C. Moore Softball Complex (nine fields), Joe DiMaggio Sports Complex (six fields), Sid Lickton Complex (seven fields), Jack Russell Stadium, and Countryside Sports Complex (four fields). These facilities are used year round by local residents as well as a means to bring sports tourism to Clearwater. Many of the existing facilities have been renovated from Penny III funds (approx. $5,000,000), including improvements to Sid Lickton, Joe DiMaggio, Countryside Community Park and E.C. Moore Fields 8 & 9. However, in order to stay competitive in the sports tourism industry and to provide the best quality sports fields for Clearwater youth, additional renovations and construction is needed over the next 10 years. SCOPE: This project will provide for much needed renovations and construction of new sports facilities needed to meet the demands of youth sports in Clearwater as well as north County and to accommodate sports tourism. This project could provide for renovations and improvements of Ross Norton Ball fields, Frank Tack Park, Countryside Sports Complex, Joe DiMaggio Sports Complex as well as E.C. Moore Complex. At the E.C. Moore Complex, Fields 1 - 4, have been in operation for over 30 years and are in need of a new main press box/concession/restroom building. While some improvements have been made at Joe DiMaggio there is a need to complete the complex by providing two additional improved fields as well as parking. In addition to these renovations, new facilities for north Clearwater (four to six new multipurpose fields and other amenities) are needed if the city continues to accommodate the needs of north County residents. Safety Harbor residents as well as north County residents would use the new facilities, since both Pinellas County and Safety Harbor would partner with the City in these developments. ORIGINAL FUNDING: $5,000,000 CURRENT FUNDING: N/A UPDATE: Funding was merged into the new Sports Fields & Facilities project. Page | 10 Recreation Trails BACKGROUND: Over the past 35 years the City has been a part of developing an off road trail system not only in its parks but also, connecting parks with neighborhoods and providing a means for alternate transportation options for its residents. The Pinellas Trail provides a North South Trail from St. Pete to Tarpon Springs on the western side of the county and the Duke Energy trail when completed will provide a similar trail on the eastern side of the county. Where possible the city attempts to connect local trails from east to west to connect to these two major north south trails. The Ream Wilson Trail is complete from the Long Center on Belcher Road to the Courtney Campbell Trail on SR 60. Soon the trail will be completed from the Duke Energy trail to Glen Oaks Park where it will meet the western portion of the trail already constructed to Clearwater Beach. With funds from Penny III the city completed projects including the Mandalay Channel Pedestrian Bridge, Memorial Causeway Trail, Turner Street, Druid Road Trail, Bayshore Trail South while FDOT completed the Courtney Campbell Parkway Trail. SCOPE: This project will provide for the completion of several small connector trails and its amenities. Attention is given to planning trails that will connect neighborhoods with trails, such as the East West Trail, Duke Energy Trail and Pinellas Trail. There are several trails, and trail amenities that are proposed by this project. Some of the trails being proposed are the, Ed Wright/Ross Norton trail connection to Pinellas Trail, and the Morningside Recreation Complex & McMullen Tennis Complex connection to the Duke Energy Trail. In addition a trail connection is proposed to connect the 40 acre Lake Chautauqua Park and Equestrian Park to Soule Road Park and Lake Chautauqua South Park. Completing this trail will allow residents from south Clearwater to access Lake Chautauqua Park without having to enter the park from Landmark Drive. Trail amenities include benches, water, trail signs, air and repair stations. ORIGINAL FUNDING: $2,500,000 CURRENT FUNDING: $2,500,000 UPDATE: The city is focused on connecting the Duke Energy Trail to the Memorial Causeway Trail and ultimately to Clearwater Beach. Also we are focused on connecting the Pinellas Trail to the Seminole Boat Launch facility. Page | 11 Henry L. McMullen Tennis Complex Expansion BACKGROUND: The Henry L. McMullen Tennis Complex was built in 1977 and included 17 hard courts one of which was a tournament court. Over the years, the Complex has undergone several cosmetic and maintenance changes including converting 8 hard courts to clay courts, resurfacing hard courts at least four times, providing on court shade structures, landscaping, spectator areas, and remodeling the restrooms and office areas. McMullen has a reputation as one of the premier public tennis facilities in the State of Florida. In order to maintain this status, and meet the needs of the public as well as generate top collegiate, USTA, high school and professional tournaments to Clearwater, the facility needs to be updated and expanded. SCOPE: This project will provide for the expansion of the Complex with the construction of a new two tiered club house to accommodate the needs of the tournaments as well as local residents that use the facility. The current club house is very small and inadequate to meet the needs of the patrons and programs conducted at the Complex. The new facility will have locker rooms, entrance lobby, offices, rest rooms, observation decks, retail space, meeting room and programming areas. Other improvements will include the installation of improved parking as well as 4 to 6 new soft courts with tennis amenities (i.e. bleachers, shade structures, water fountains, landscaping and lighting). ORIGINAL FUNDING: $2,000,000 CURRENT FUNDING: N/A UPDATE: The scope of this project was significantly reduced and funding was merged into the new Sports Fields & Facilities project. Page | 12 Environmental Park Improvements BACKGROUND: The City has purchased several properties that have for the most part been left in their natural state and thus referred to as environmental parks. They include parks such as; Lake Chautauqua Park and Equestrian Trails, Moccasin Lake Park, Cypress Bend Park, Cliff Stephens Park, Kapok Park, Coopers Bayou Park, Coopers Point Park. Development in these parks primarily consists of trails, boardwalks, parking facilities, and a few park amenities (i.e. water fountains, benches, etc). The main exception to this is Moccasin Lake Park which has been developed over the years to become an environmental education and nature park with classrooms, rest rooms, picnic shelters, birds of prey, and exhibit area. SCOPE: One of the most important parts of the Park and Recreation Master Plan is the maintenance and renovation of existing parks, whether they are neighborhood, community, special facilities or resource-based parks. This project will provide improvements to Moccasin Lake Park, Coopers Bayou Park and Coopers Point Park. At Moccasin Lake Park there will be a need to make interpretive trail signs and as well as provide a much improved children’s natural outdoor learning center. At Coopers Bayou Park; public access, improved parking and canoe/kayak launch area, a trail system, and an observation tower is being recommended. Staff will apply for various local, state and federal grant funds to assist in the completion of these projects. ORIGINAL FUNDING: $1,500,000 CURRENT FUNDING: $1,500,000 UPDATE: June 21, 2018, City Council approved a circulation study to develop alternatives with the most ecological benefit for projects identified in the Cooper’s Point Master Plan. July 18, 2019, City Council approved a Supplemental Work Order for continued study of areas around Cooper’s Point, specifically the potential ecological impacts to mangrove swamp habitat due to the proposed hydrologic improvements, including coordination with Florida Department of Transportation (FDOT) District 7. At the August 6, 2020 Council Meeting, a second Supplemental Work Order will be before Council for consideration. This work is for the collection of environmental data to support permitting and project design. The work includes survey of the mosquito ditches and approximately 40 spoil piles, a bathymetric survey of Cooper’s Bayou and around the proposed bridge on the Courtney Campbell Causeway, and geotechnical borings. These master planning efforts are not part of the Penny expenditure for Coopers Point, however they are the steps that precede the work that will be funded by Penny. Many improvements related to Moccasin Lake were completed in 2019. Page | 13 Page | 14 Beach Marina Upgrades BACKGROUND: The Beach Marina Building is located at 45 Causeway Boulevard. Marine & Aviation’s (M&A) offices are located in a portion of this building and the remainder is leased out for private use. The building has been significantly updated under a partnership with a restaurant owner leasing the 2nd floor, roof and portions of the 1st floor. The private investment required to renovate the building is approximately $2.5 million. Renovations included the new restaurant and upgrades to the remainder of the building as well, bringing the building up to current code. The Beach Marina Docks both Commercial and Recreational were constructed in the early 1950’s and rebuilt once in the early 1980’s. They are fixed narrow wooden docks with narrow slips well beyond their useful service life for wood and no longer “fit” today’s wider current design vessels of any length. In 2005 a study was done estimating replacing the docks with floating docks at a cost of over $8 Million. Current updated review along with rebuilding the entire perimeter seawall now projects the cost to be approximately $12 Million dollars to rebuild the marina with a mix of floating and fixed docks and new seawall. The walkway behind the marina building along the boat slips is in need of improvements. The walkway is not aesthetically consistent with the walkway along Coronado Drive. This will be a significant project as various utility lines, in need of upgrades, are located under the concrete surface. The existing utilities primarily provide service to the private boat slips under lease with the Marina. Improvements to these facility lines should be done concurrently with the walkway improvement project. The study also identified an immediate need to replace the undersized power feed to the western main docks along with the downstream distribution panel. SCOPE: This project provides for the replacement of television/internet digital cable, fiber optic, potable water, fire suppression water, telephone, electric power service lines and the sidewalk at the Beach Marina. To upgrade and consolidate the lines, a utility trench will be installed that will provide for the lines to be organized and that will provide for future access if repairs are needed. Three spare conduits would be installed to provide for future expansion. During the construction it is anticipated that the telephone service would be simplified and upgraded. At the same time of the utility upgrades the electrical power supply for the west marina would be upgraded. Additionally this project would include replacement of the entire Beach Marina seawall and approximately 180 boat slips with a mix of fixed and floating docks to have an up to date, up to code Marina with ample power and adjustable slip sizes to accommodate today’s newer wider vessels with large power demands for all onboard amenities. ORIGINAL FUNDING: $15,000,000 CURRENT FUNDING: $15,000,000 UPDATE: Preliminary work began in FY20 and will continue into FY21 to map and assess the existing conditions and evaluate all of the utilities behind the seawall and on the docks. This information as well as seawall and depth dredge surveys will be included in our RFQ/RFP for the beach marina replacement project with design slated to begin in FY21. Page | 15 Public Works Complex BACKGROUND: The Public Works Complex (PWC) is a 16-acre site shared by Public Utilities, Stormwater Maintenance, Traffic Operations and Streets & Sidewalks. Several buildings comprise 70,547 square feet (SF) of total building area, 10,481 SF of covered storage, and 21,000 SF of material bins. The existing buildings at the PWC are not hurricane safe and will reach the end of their useful life within the planning timeframe. Following a hurricane, the City’s top priorities with respect to disaster recovery include restoring traffic, stormwater and public utilities infrastructures. All of these City functions are based out of the PWC. With current building conditions, a direct hit from any strength hurricane may destroy these buildings rendering these City services incapacitated. City staff has completed an in-depth analysis aimed at developing a master plan for redevelopment of the entire complex. Various stakeholders were consulted during the development of a conceptual master plan for the PWC including directors and managers of the PWC’s user groups. The resulting recommendation is a multi-phased master plan for redevelopment of the City’s PWC. SCOPE: This project provides for the redevelopment of the City's Public Works Complex (PWC) located at 1650 North Arcturas Avenue. Facilities within the complex are dated and are not expected to withstand hurricane force winds. The PWC will play a critical role in disaster recovery efforts on behalf of Clearwater citizens. A master plan for redevelopment of PWC includes demolition of nearly all existing buildings and new construction of hardened structures to accommodate the following Divisions: Utilities, Stormwater, Street and Sidewalks, Traffic, Urban Forestry, Survey and storage for Information Technology. The project contains five phases beginning in fiscal year 2016. In fiscal year 2016, a consultant will complete a master plan which will include the ideal site plan, cost estimates and the ideal phasing schedule. ORIGINAL FUNDING: $12,300,000 CURRENT FUNDING: $12,300,000 UPDATE: The master plan was completed in FY16. The preliminary discussions on the project will occur in the next few years. Page | 16 City Hall BACKGROUND: The current city hall, located at 112 South Osceola Avenue, is an aging building on the bluff overlooking Clearwater Harbor. The building is more than 60 years old and inefficient in terms of building systems and insufficient in terms of modern meeting space. A replacement city hall was originally reflected within the Penny III projects, but the funding was redirected during the levy to more immediate needs. The Imagine Clearwater Master Plan for the bluff and waterfront identifies the city hall site as one of three priority parcels that should serve as a catalyst site for connecting downtown with the waterfront and the open spaces between the bluff and the Harbor. SCOPE: City staff has identified several options in the downtown for relocation and construction of a new city hall. The alternatives differ in terms of scope and cost, but preliminary estimates have assumed an amount of office space comparable to that currently available at city hall (18,000 square feet). The most significant need represented by a new city hall is public assembly space for city council and board meetings. The proposed cost of $6,300,000 covers constructing a replacement facility, not any potential associated improvements, such as a parking garage. A separate Penny IV proposal is provided for a downtown parking facility that could be built with or without city hall. The Imagine Clearwater Master Plan reflects reuse of the city hall site as a Phase II consideration within 5-10 years. With the proposed Penny IV levy covering the 2020 to 2030 period, a city hall project within the 2022 to 2027 window is consistent with the master plan timing for redevelopment of the city hall bluff property. However, with or without redevelopment of city hall property related to the master plan, a decision will have to be made within the Penny IV levy timeframe regarding city hall structural challenges and building systems, which will have exceeded useful life. ORIGINAL FUNDING: $6,300,000 CURRENT FUNDING: $6,300,000 UPDATE: City moved out of old City Hall in 2018 and is currently leasing office space. The move was estimated to be a financial benefit to the City as it reduced operating costs and allowed the city to avoid costly structural and mechanical upgrades. After reviewing the feasibility of a joint city/count facility in 2019, the City began the process of determining the site and scope of the new City Hall. Staff is scheduling a meeting in early August to continue the discussion. Recent estimates for city hall construction exceed the current funding levels. Page | 17 Downtown Parking BACKGROUND: The City has established a priority to activate the bluff waterfront and to increase commercial, cultural and pedestrian activity in downtown. Success of that initiative will depend in part upon increased parking to support growth in demand. In addition to general public parking there will be a need for parking for a new city hall and likely employee parking for others, such as Pinellas County. SCOPE: During the proposed Clearwater Marine Aquarium proposal for the city hall property, staff completed a review of potential sites for another structured parking facility in downtown. The preferred location that was identified in that process was the PSTA Park Street Terminal property and the adjacent surface parking lot owned by Pinellas County on the northeast corner of Pierce Street and Fort Harrison Avenue. If the location is secured to construct a combined city hall with structured parking, the project might also provide rental or retail space. Should the Imagine Clearwater Master Plan Phase I move forward as recommended, it is possible the demand for additional downtown parking may precede start of the Penny IV levy (if approved by voters) and may dictate an advanced schedule. If that occurs, it is possible that construction of a new city hall might also need to be advanced or separated from the parking project. ORIGINAL FUNDING: $10,500,000 (Penny IV) CURRENT FUNDING: $10,500,000 (Parking Fund) UPDATE: This project remains a priority due to the city moving forward with Imagine Clearwater, however surplus in Parking Fund reserves allowed for a shift in funding source from Penny for Pinellas to the Parking Fund. Page | 18 Sand Key Bridge Replacement Fund 2017 BACKGROUND: The Sand Key Bridge was built in 1995, with an expected lifespan of 50 years, city staff anticipates full replacement will be necessary in 2045. The current replacement value of the bridge is $41,400,000. Assuming 3% cost increases annually, the approximate cost of replacing the bridge in 2045 will be $95,000,000. SCOPE: A set-aside of $3,000,000 annually will accumulate to approximately $87,000,000 over 29 years. ORIGINAL FUNDING: $30,000,000 CURRENT FUNDING: $22,000,000 UPDATE: Engineering staff is reassessing the timing and cost of the Bridge Replacement and will provide a future update.