06/04/2018 Council Work Session Meeting Minutes June 4, 2018
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Monday, June 4, 2018
1 :00 PM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes June 4, 2018
Roll Call
Present 5 - Mayor George N. Cretekos, Vice Mayor Doreen Caudell,
Councilmember Bob Cundiff, Councilmember David Allbritton, and
Councilmember Hoyt Hamilton
Also Present: William B. Horne II — City Manager, Micah Maxwell —Assistant City
Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk
and Nicole Sprague — Official Records and Legislative Services
Coordinator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 1:00 p.m. at City Hall.
2. Presentations - Given
2.1 Police Officer Oaths
The City Clerk administered the Oath of Office to Police Officers Darold
Cook, Gregory Graff, Stephany Maxwell, Kevin McCann and George
Solakian, Jr.
The Council recessed from 1:06 p.m. to 1:13 p.m. to meet as the Community
Redevelopment Agency.
3. Gas System
3.1 Clearwater Gas System (CGS) Fiscal Year 17/18 Dividend to the City General Fund
Report (WSO)
By City Council policy, CGS commits to pay an Annual Dividend of at minimum
$1,700,000 to the City's General Fund. After the City books close for the year,
the Gas System calculates the Annual Adjusted Dividend payment to return '/2
of its annual Net Income less debt service interest as a Dividend to the City in
the following year. CGS' financial performance for Fiscal Year 16/17 exceeded
our plan; therefore, CGS will actually pay a Fiscal Year 17/18 Dividend of
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Council Work Session Meeting Minutes June 4, 2018
$2,698,521, an increase of$998,521 above the minimum annual dividend
payment to the City, which is an increase of$298,521 above the original Fiscal
Year 17/18 budget of$2,400,000.
Gas System Managing Director Chuck Warrington provided a PowerPoint
presentation.
4. Office of Management and Budget
4.1 Amend the City's fiscal year 2017/18 Operating and Capital Improvement Budgets at mid
year and pass Ordinances 9162-18 and 9163-18 on first reading.
The fiscal year 2017/18 Operating and Capital Improvement Budgets were
adopted in September 2017 by Ordinances 9076-17 and 9077-17. Section
2.521 of the City's Code of Ordinances requires the City Manager to prepare a
quarterly report detailing income, expenditure estimates, collections, the
explanation of significant variances, as well as the financial status of all capital
improvement projects.
In response to questions, Budget Manager Kayleen Kastel said there were
no amendments to the general fund at mid-year. The reserve funds
include $6 million in BP funds for Crest Lake Park because they have yet to
be designated or transferred to a specific project. Deputy City Manager Jill
Silverboard said staff expects the BP funds to be transferred for Crest Lake
Park at 3rd Quarter.
Staff was directed to add a footnote regarding the portion of reserve funds to
be designated for Crest Lake Park to the memo.
5. Parks and Recreation
5.1 Authorize award of Request for Proposals 17-18, Fireworks Displays, to Pyrotecnico
Fireworks Inc. of New Castle, PA, in the annual amount of$95,000 for special event
fireworks displays, for a one-year term with two, one-year renewal terms at the City's
option, and authorize the appropriate officials to execute same. (consent)
Request for Proposals (RFP) 17-18 was issued in March 2018. One response
to the RFP was received from Pyrotecnico Fireworks Inc. Pyrotecnico is one
of the largest providers of fireworks in the world and has been the City's
fireworks vendor since 2015. They specialize in aerial displays, close proximity
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Council Work Session Meeting Minutes June 4, 2018
pyrotechnics, indoor pyrotechnics, cryogenics, fog, flames, confetti, and
streamers. The vendor has regional offices in Pompano and Tampa, Florida.
Pyrotecnico will produce a fully choreographed "pyromusical" display for the
annual Clearwater Celebrates America event and provide fireworks displays
and effects for other City events.
Annual events that include fireworks and/or special effects:
• Wild Splash (special effects - March)
• Sugar Sand Festival (fireworks -April)
• Spring/Fall concert series events (special effects - May/June and
September/October/November)
• Clearwater Celebrates America (fireworks - July)
• Hispanic Heritage Festival (special effects - October)
APPROPRIATION CODE AND AMOUNT:
Funding for this purchase contract will come from a variety of operating codes
but primarily from the special events cost center 0101804-530300 and
1817574-530300-99865.
5.2 Approve a Term Sheet between the City of Clearwater (City) and the Philadelphia Phillies
(Team) for the Carpenter Field Training Complex and Spectrum Field Stadium
(Clearwater Complex), authorize staff to submit a TDC Capital Projects grant application
to Pinellas County and apply for certification of retained spring training facility funding
from the State of Florida Department of Economic Opportunity (DEO), and authorize the
appropriate officials to execute same. (consent)
The City and the Philadelphia Phillies have had a long-standing partnership to
provide Major League Baseball training and development for 72 years. The
current Sports Facility Use Agreement (Spectrum Field) as well as the Baseball
Training Facility Lease Agreement (Carpenter Complex) are set to expire
December 31, 2023.
Staff has been in discussions with the team on a lease extension as well as
multiple major capital improvements to both complexes to provide the
necessary facilities to support the ongoing changes to MLB baseball. The first
step in this process will be to approve the Term Sheet, followed by a new
Facility Use Agreement and Development Agreement.
The primary purpose of the Term Sheet is to document the proposed
improvements and funding for the Clearwater Complex and application for state
and county funding. The Term Sheet shall be conditioned on the ability of the
City and the Team to agree upon final definitive terms and conditions and to
enter into a new Spring Training Facility Use Agreement.
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Council Work Session Meeting Minutes June 4, 2018
The main components of the Term sheet are as follows:
Upgrades to the Carpenter Facility:
1. Renovations to the existing clubhouse
2. Addition of second story contiguous office space and coach's locker
room area
3. Minor league food service facilities and dining area
4. Player support facilities
5. Player/staff dormitory facilities to accommodate 160 players
Upgrades to the Spectrum Field:
1. Repair and replacement items as identified in Delta Engineering
Capital Improvement (Reserve Study) report dated August 7, 2015
2. Renovation and expansion of office space
3. Renovate and expanded fitness/training space
4. Expanded food service and dining area
5. Climate controlled club level
6. Climate controlled connection of third level
7. Renovations of the left field concourse
Funding for the project shall come from the following sources:
1. State of Florida $13.7 million
2. Pinellas County $40 million
3. City of Clearwater $16 million (Penny for Pinellas 4)
4. Team $10 million*
Total $79.7 million
*The Team shall contribute a minimum of$10 million to the project and
shall bear the cost of any and all cost overruns.
All other terms and conditions will continue (the current business structure)
of both agreements (Spectrum and Carpenter). They will both be codified
with new agreements at a future time.
The City of Clearwater will be liable for all County and State funding received
for the project should the City deliberately terminate the facility usage
agreement.
As part of this Term Sheet, the Team will retain all net revenues generated
on and from the Clearwater Complex for:
1. Two thirds of any net revenue derived from sale of the right to name
the stadium.
2. Tickets (less the City receiving $1.00 per spring training ticket),
premium seating, concessions, signage, merchandise,
broadcasting, sponsorships.
3. Restaurant/sports bar, souvenir/sporting goods and other synergistic
uses.,
4. Fantasy camps.
5. Any other events held at the Clearwater Complex that are not
Partnership Events.
6. Any net revenues generated by events at the Clearwater Complex
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Council Work Session Meeting Minutes June 4, 2018
from parking at the Clearwater Complex and Joe DiMaggio Sports
Complex.
The term of the agreement is for 20 years with one five-year extension
option.
The City will receive annual payments of$180,000 from the Team for
exclusive use of the Clearwater Complex.
The City shall pay 100% of the utility costs for the Clearwater Complex with
the exception of 25% the Team pays for the cost of utilities at Spectrum
Field.
The Team shall provide maintenance of the ballfields while the City shall
maintain the remainder of the Clearwater Complex including capital repairs
and replacement.
If for some reason the City does not secure State and County funding for
use in the project by December 31, 2018 the Team may terminate the
project and the City will be responsible to reimburse the Team for all
expenditures made in respect to the Project, which expenditures are
estimated to be $2.5 million through September 30, 2018.
In response to questions, Parks and Recreation Director Kevin Dunbar said
since the state funding for spring training is outside of the Florida
Legislature's control, the City may apply for funding prior to the next
legislative session. Funding availability will be known by November. The
Phillies'economic impact to the region this past Spring
was approximately$125 million, with $25 million direct spend into the
Clearwater economy. Staff is working with outside counsel to secure the
funding request at the county and state levels, staff will advise Council if any
action is needed by Council as the application process is being followed. He
said the City owns everything, the Phillies have committed a minimum of$10
million and will cover anything above the City's $69 million commitment. The
City Attorney said the December 31, 2018 date is an aggressive date. The
item before Council is a preliminary term sheet, the final documents will be
refined as staff continues the negotiating process. She said the $2.5 million
the City will reimburse the Phillies is not capped in the current document,
staff hopes to refine the amount during negotiations. Staff will discuss next
week with the Phillies or outside counsel regarding the schedule.
Staff was directed to take the item off the Consent Agenda.
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6. Police Department
6.1 Appoint Dirk Curls to the Board of Trustees, Clearwater Police Supplementary Pension
Plan, in accordance with Florida Statute 185.05. (consent)
In keeping with the provision of Florida Statute 185.05, which states in part
"...the board of trustees shall consist of five members, two of whom, unless
otherwise prohibited by law, shall be legal residents of the municipality, who
shall be appointed by the legislative body of the municipality..."
Trustee Michael Duffey has indicated to the Board that he did not want to
continue to serve on the Board of Trustees of the Clearwater Police
Supplementary Pension Plan as he recently began full time employment. His
term expires on October 31, 2021. Dirk Curls, a retired Clearwater Police
Officer, with 26 years of service to the City of Clearwater and the Clearwater
Police Department, has agreed to fill the seat vacated by Michael Duffey.
The Board of Trustees of the Clearwater Police Supplementary Pension Plan
recommends that Clearwater resident Dirk Curls is appointed to the Board of
Trustees. Mr. Curls has agreed to complete a four-year term as Trustee,
replacing Michael Duffey, for the period commencing June 8, 2018 to October
31, 2021.
7. Engineering
7.1 Approve an Engineer of Record (EOR) Work Order to McKim and Creed, Inc. in the
amount of$123,400 for the Northeast WRF Basin Inflow and Infiltration Permanent Flow
Monitoring project (18-0024-UT) and authorize the appropriate officials to execute same.
(consent)
During wet weather events, the City's sanitary sewer system experiences
higher influent volumes due to Inflow and Infiltration (I&I) entering the system.
These higher volumes can cause sanitary sewer overflows and Water
Reclamation Facility (WRF) permit violations because the systems are not
designed to accommodate significant volumes of I&I. Monitoring equipment will
be installed to collect continuous flow data during dry weather and wet weather
events to identify the source(s) of I&I. The collected data is anticipated to lead
to a reduction in rainfall derived I&I in the Northeast WRF basin.
This project will provide flow monitoring services (equipment installation, data
collection, analyses and reporting) for a period of 12 months, through June of
2019.
Project benefits include improved process efficiencies, ongoing rehabilitation
and restoration strategies of conveyance infrastructure, and increased
environmental protection and regulatory compliance.
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The City of Clearwater's Public Utilities Department is responsible for owning,
operating and maintaining the wastewater collection system and water
reclamation facilities.
APPROPRIATION CODE AND AMOUNT:
Funds for this work order are included in the 2017/18 Public Utilities Operating
Budget in 4211355-530100, WET Northeast Plant Professional Services, in the
amount of$41,133.33.. Future year funding will be included in the 2018/19
Public Utilities Operating Budget in 4211355-530100, WET Northeast Plant in
the amount of$82,266.67.
4211355-530100 $41,133.33
4211355-531100 $82,266.67
7.2 Award a construction contract to Steve's Excavating and Paving for construction of
Harbor Oaks Subdivision Brick Crosswalks (17-0058-EN) in the amount of$273,592.55
for Base and Alternate Bids combined, which are the lowest responsible bids received in
accordance with plans and specifications, and authorize the appropriate officials to
execute same. (consent)
The Harbor Oaks Subdivision Brick Crosswalks project base bid includes ten
slightly raised and one flush brick crosswalks along Druid Road from Ft.
Harrison to Jeffords to address speed concerns on Druid Road in the amount of
$112,478.30.
February 12, 2018, City Council directed staff to obtain pricing for alternative
brick materials that have brick appearance but are less expensive than real
brick.
April 30, 2018, brick alternatives were presented to Council. These materials
provided some cost saving but did not provide the desired durability as
compared to brick. Council proposed eliminating seven of the previously
identified 25 decorative brick crosswalks from the Alternate Bid. This reduction
in scope results in a revised Alternate of$161,114.25.
Construction is anticipated start in summer 2018 with a completion in early
2019.
APPROPRIATION CODE AND AMOUNT:
ENRD180003-CONS-CNSTRC $273,592.55
Funds are available in capital improvement project ENRD180003, Traffic
Calming, in the amount of$112,478.30 for the base bid; and a third quarter
budget amendment will provide a transfer of$161,114.25 General Fund
reserves, to capital improvement project ENRD180003, Traffic Calming, to
provide the balance needed (alternate bid) to fund this contract.
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USE OF RESERVE FUNDS:
Funding for this contract will be provided by a third-quarter budget amendment
allocating General Fund reserves in the amount of$161,114.25 to capital
improvement project ENRD180003, Traffic Calming. Inclusive of this item if
approved, a net total of$8,138,744 of General Fund reserves has been
appropriated by Council to fund expenditures in the 2017/18 operating budget.
The remaining balance in General Fund reserves after the 8.5% reserve
requirement is approximately $8.7 million, including the BP settlement funds.
Exclusive of the BP funds, the remaining balance is $2.2 million, or 1.6% of the
current General Fund operating budget.
8. Fire Department
8.1 Appoint Dan Carpenter to a four-year term as a Trustee of the Clearwater Firefighters'
Supplemental Trust Fund in accordance with Sec. 175.061 of the Florida State Statutes.
(consent)
The Clearwater Firefighters' Supplemental Trust Fund is the recipient of monies
obtained by the State of Florida from insurance companies doing business
within the community. These monies are required to be administered by a
Board of Trustees whose composition must consist of two legal residents of the
City appointed by the City Council; two City firefighters elected by the
firefighters; and a fifth member chosen by a majority of the other four members
and submitted to the City Council for appointment. The Board of Trustees is
solely responsible for administration of the trust fund.
The state law allows trustees to succeed themselves as board members. This
legal resident, City Council appointed seat will become open July 1, 2018. Mr.
Carpenter has indicated his willingness to serve a four-year term.
Mr. Carpenter is a legal city resident of Clearwater and was a co-owner of a
retail business in Clearwater until spring 2010. He is the head of the Finance
Department for Indian Rocks Beach. Additionally, he is a Certified Public
Pension Trustee and a Certified Government Finance Officer. Mr. Carpenter
worked 15 years for the City of Clearwater and holds a BS in Accounting.
Once approved, Mr. Dan Carpenter will serve a four-year term, which will be
effective July 1, 2018 through June 30, 2022.
9. Planning
9.1 Approve a Future Land Use Map Amendment from the Residential Urban (RU),
Residential Medium (RM), Residential High (RH), Residential/Office General (R/OG),
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Institutional (1), Commercial General (CG), and Recreation/Open Space (R/OS)
categories to the Central Business District (CBD) category for 968 parcels located in the
Prospect Lake and Downtown Gateway Character Districts of the Clearwater Downtown
Redevelopment Plan and pass Ordinance 9143-18 on first reading. (LUP2017-09004)
In 2004, the City updated the Clearwater Downtown Redevelopment Plan
(Downtown Plan) to incorporate the "Gateway Expansion Area" [expanded
Community Redevelopment Area (CRA)] into the East Gateway, Town Lake
Residential, and Town Lake Business Park Character Districts. However, due
to certain requirements for Special Area Plans at the time, the City decided not
to pursue amendments to the future land use designations or zoning districts
for many of the properties in the expanded CRA, so they remained a mix of
categories although they were governed by the Downtown Plan. More recently,
the City has completed another update to the Downtown Plan, adopted by City
Council March 1, 2018 (Ordinance 9103-18). This update addressed the need
to unify areas of the now Downtown Gateway and Prospect Lake Character
Districts with the rest of Downtown by amending the properties' land use and
zoning to Central Business District (CBD) future land use and Downtown (D)
District zoning.
This Future Land Use Map amendment involves 968 parcels totaling 172.488
acres which are generally located south of Drew Street, east of Prospect
Avenue, north of Court Street, and west of Highland Avenue. The properties are
comprised of a mix of uses, including single and multi-family residential, office
and commercial, among others, and 33 of the parcels are vacant. The area is
largely built out and has an older housing stock, although some intermittent
redevelopment has occurred, including the Country Club Townhomes on Drew
Street. Commercial uses are found mostly along the Cleveland Street and Gulf
to Bay Boulevard corridors.
The request is to amend the Future Land Use Map designations of this area
from Residential Urban (RU), Residential Medium (RM), Residential High (RH),
Residential/Office General (R/OG), Institutional (I), Commercial General (CG),
and Recreation/Open Space (R/OS) to Central Business District (CBD). The
City is initiating this amendment to establish a uniform land use designation
across the Downtown Gateway and Prospect Lake Character Districts
consistent with the Downtown Plan. A companion rezoning application
proposes to amend the properties' zoning to the Downtown (D) District
(REZ2017-09005, Ordinance 9144-18).
The proposed Central Business District (CBD) category allows a mix of uses;
however, new Downtown Zoning District and Development Standards will
dictate where specific uses can be located. The densities and intensities are
established within the adopted Downtown Plan. The density in the proposed
amendment area is 35 dwelling units per acre in the Downtown Gateway
Character District and 50 dwelling units per acre in the Prospect Lake
Character District. Additionally, the intensity, or floor area ratio (FAR) also varies
from 1.5 for properties in the Prospect Lake Character District and those
primarily along the Cleveland Street and Gulf to Bay Boulevard corridors to 0.55
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Council Work Session Meeting Minutes June 4, 2018
for the remaining properties located in the Downtown Gateway District.
The Planning and Development Department determined that the proposed
Future Land Use Map amendment is consistent with the provisions of the
Clearwater Community Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Countywide Plan Rules.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• Sufficient public facilities are available to serve the property.
• The proposed amendment will not have an adverse impact on the
natural environment.
• The proposed amendment will not have an adverse impact on the use of
property in the immediate area.
In accordance with the Countywide Plan Rules, this land use plan amendment
is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning
Council, and the Board of County Commissioners acting as the Countywide
Planning Authority. The application is a large-scale amendment so review and
approval by the Florida Department of Economic Opportunity and other state
agencies is required.
The Community Development Board reviewed this application at its May 15,
2018 public hearing and made a unanimous recommendation of approval to the
Council.
9.2 Approve a Zoning Atlas Amendment from the Low Medium Density Residential (LMDR),
Medium Density Residential (MDR), Medium High Density Residential (MHDR), High
Density Residential (HDR), Office (0), Commercial (C), Institutional (1) and Open
Space/Recreation (OS/R) Districts to the Downtown (D) District for 969 parcels located
in the Prospect Lake and Downtown Gateway Character Districts of the Clearwater
Downtown Redevelopment Plan and pass Ordinance 9144-18 on first reading.
(REZ2017-09005)
In 2004, the City updated the Clearwater Downtown Redevelopment Plan
(Downtown Plan) to incorporate the "Gateway Expansion Area" [expanded
Community Redevelopment Area (CRA)] into the East Gateway, Town Lake
Residential, and Town Lake Business Park Character Districts. However, due
to certain requirements for Special Area Plans at the time, the City decided not
to pursue amendments to the future land use designations or zoning districts
for many of the properties in the expanded CRA, so they remained a mix of
categories although they were governed by the Downtown Plan. More recently,
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Council Work Session Meeting Minutes June 4, 2018
the City has completed another update to the Downtown Plan, adopted by City
Council March 1, 2018 (Ordinance 9103-18). This update addressed the need
to unify areas of the now Downtown Gateway and Prospect Lake Character
Districts with the rest of Downtown by amending the properties' land use and
zoning to Central Business District (CBD) future land use and Downtown (D)
District zoning.
This Zoning Atlas amendment involves 969 parcels totaling 174.788 acres
which are generally located south of Drew Street, east of Prospect Avenue,
north of Court Street, and west of Highland Avenue, including one parcel located
at the southeast corner of Myrtle Avenue and Chestnut Street that has a portion
not zoned as Downtown (D). The request is to change the properties' Zoning
Atlas designations from the Low Medium Density Residential (LMDR), Medium
Density Residential (MDR), Medium High Density Residential (MHDR), High
Density Residential (HDR), Office (0), Commercial (C), Institutional (1) and
Open Space/Recreation (OS/R) Districts to the Downtown (D) District. The City
is initiating this amendment to establish a uniform zoning district across the
Downtown Gateway and Prospect Lake Character Districts consistent with the
Downtown Plan, as well as the companion land use amendment to the Central
Business District (CBD) District (case LUP2017-09004, Ordinance 9143-18).
The proposed Downtown (D) District allows a mix of uses; however, new
Downtown Zoning District and Development Standards will dictate where
specific uses can be located. The densities and intensities are established
within the adopted Clearwater Downtown Redevelopment Plan. The density in
the proposed amendment area is 35 dwelling units per acre in the Downtown
Gateway Character District and 50 dwelling units per acre in the Prospect Lake
Character District. Additionally, the intensity, or floor area ratio (FAR) also varies
from 1.5 for properties in the Prospect Lake Character District and those
primarily along the Cleveland Street and Gulf to Bay Boulevard corridors to 0.55
for the remaining properties located in the Downtown Gateway District.
The Planning and Development Department determined that the proposed
Zoning Atlas amendment is consistent with the Clearwater Community
Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Community Development Code.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• The available uses in the Downtown (D) District are compatible with the
surrounding area.
• The proposed amendment will not adversely burden public facilities,
including the traffic-carrying capacities of streets, in an unreasonably or
disproportionate manner.
• The proposed Downtown (D) District boundaries are appropriately
drawn in regard to location and classification of streets, ownership lines,
existing improvements, and the natural environment.
The Community Development Board reviewed this application at its May 15,
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Council Work Session Meeting Minutes June 4, 2018
2018 public hearing and made a unanimous recommendation of approval to the
Council.
9.3 Approve a Future Land Use Map Amendment from the Residential Urban (RU),
Institutional (1), and Commercial General (CG) categories to the Central Business District
(CBD) category for 47 parcels located in the Old Bay Character District expansion area
of the Clearwater Downtown Redevelopment Plan, and pass Ordinance 9145-18 on first
reading. (LUP2017-09005)
The North Marina Area Master Plan (Master Plan), accepted by City Council in
January 2016, recommended the northern boundary of the Clearwater
Downtown Redevelopment Plan area be extended northward to incorporate
those parcels not already designated Downtown (D) District on the Zoning Atlas
but addressed in the Master Plan. This boundary expansion was included in the
updated Clearwater Downtown Redevelopment Plan, adopted by City Council
March 1, 2018 (Ordinance 9103-18).
This Future Land Use Map amendment involves 47 parcels totaling 10.848
acres which are located generally north of Nicholson Street, west of the Pinellas
Trail, east of Clearwater Harbor, and within 285 feet north of Cedar Street. The
parcels are comprised primarily of single family homes, with some multi-family
residential and office uses, as well as a school (North Ward) that is currently
closed. There are 17 vacant parcels within the amendment area which are all
less than 10,000 square feet. New development has not occurred within the
amendment area; however, the Garden Trail Apartments and the Habitat for
Humanity homes have recently been constructed just to the south of the
amendment area. It is likely that most development or redevelopment in the
amendment area will be smaller-scale infill development, although the
development potential could allow for larger developments.
The request is to amend the Future Land Use Map designations of this area
from Residential Urban (RU), Institutional (I), and Commercial General (CG) to
Central Business District (CBD). The City is initiating this amendment to
establish a uniform land use designation across the expanded Old Bay
Character District, consistent with the Master Plan and Clearwater Downtown
Redevelopment Plan. A companion rezoning application proposes to amend the
properties' zoning to the Downtown (D) District (REZ2017-09006, Ordinance
9146-18).
The proposed Central Business District (CBD) category allows a mix of uses;
however, new Downtown Zoning District and Development Standards will
dictate where specific uses can be located. The densities and intensities are
established within the adopted Clearwater Downtown Redevelopment Plan. The
density in the proposed amendment area is 35 dwelling units per acre.
Additionally, the intensity, or floor area ratio (FAR) also varies from 1.5 for
properties fronting on North Fort Harrison Avenue and westward to 0.5 for the
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Council Work Session Meeting Minutes June 4, 2018
remaining properties eastward.
The Planning and Development Department determined that the proposed
Future Land Use Map amendment is consistent with the provisions of the
Clearwater Community Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Countywide Plan Rules.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• Sufficient public facilities are available to serve the property.
• The proposed amendment will not have an adverse impact on the
natural environment.
• The proposed amendment will not have an adverse impact on the use of
property in the immediate area.
In accordance with the Countywide Plan Rules, this land use plan amendment
is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning
Council, and the Board of County Commissioners acting as the Countywide
Planning Authority. The application is a large-scale amendment so review and
approval by the Florida Department of Economic Opportunity and other state
agencies is required.
The Community Development Board reviewed this application at its May 15,
2018 public hearing and made a unanimous recommendation of approval to the
Council.
In response to questions, Planner Kyle Brotherton said, under these
changes, the North Ward school site would allow more uses at higher
intensity; staff is working on zoning code district provisions that would require
it to meet certain height and setback provisions. The objective is to keep the
school as is and potentially use it for a maritime school related to the
Seminole Boat Ramp. Deputy City Manager Jill Silverboard said staff is not
aware if the property owner, Pinellas County School District, is interested in
that potential use. Planning and Development Assistant Director Gina
Clayton said the Downtown Zoning District would allow greater number of
uses (i.e., hotels, restaurants, breweries, etc.); the North Marina Plan
supports the reuse of the school for performing arts or arts education.
9.4 Approve a Zoning Atlas Amendment from the Low Medium Density Residential (LMDR),
Institutional (I) and Commercial (C) Districts to the Downtown (D) District for 47 parcels
located in the Old Bay Character District expansion area of the Clearwater Downtown
Redevelopment Plan and pass Ordinance 9146-18 on first reading. (REZ2017-09006)
The North Marina Area Master Plan (Master Plan), accepted by City Council in
January 2016, recommended the northern boundary of the Clearwater
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City of Clearwater
Council Work Session Meeting Minutes June 4, 2018
Downtown Redevelopment Plan area be extended northward to incorporate
those parcels not already designated Downtown (D) District on the Zoning Atlas
but addressed in the Master Plan. This boundary expansion was included in the
updated Clearwater Downtown Redevelopment Plan, adopted by City Council
March 1, 2018 (Ordinance 9103-18).
This Zoning Atlas amendment involves 47 parcels totaling 10.848 acres which
are located in the northern expansion area of the Old Bay Character District,
generally north of Nicholson Street, west of the Pinellas Trail, east of Clearwater
Harbor, and within 285 feet north of Cedar Street. The request is to change the
properties' Zoning Atlas designations from the Low Medium Density Residential
(LMDR), Institutional (1) and Commercial (C) Districts to the Downtown (D)
District. The City is initiating this amendment to establish a uniform zoning
district across the expanded Old Bay Character District, consistent with the
Master Plan and Clearwater Downtown Redevelopment Plan, as well as the
companion land use amendment to the Central Business District (CBD) District
(LUP2017-09005, Ordinance 9145-18).
The proposed Downtown (D) District allows a mix of uses; however, the new
Downtown Zoning District and Development Standards will dictate where
specific uses can be located. The densities and intensities are established
within the adopted Clearwater Downtown Redevelopment Plan. The density in
the proposed amendment area is 35 dwelling units per acre. Additionally, the
intensity, or floor area ratio (FAR) also varies from 1.5 for properties fronting on
North Fort Harrison Avenue and westward to 0.5 for the remaining properties
eastward.
The Planning and Development Department determined that the proposed
Zoning Atlas amendment is consistent with the Clearwater Community
Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Community Development Code.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• The available uses in the Downtown (D) District are compatible with the
surrounding area.
• The proposed amendment will not adversely burden public facilities,
including the traffic-carrying capacities of streets, in an unreasonably or
disproportionate manner.
• The proposed Downtown (D) District boundaries are appropriately
drawn in regard to location and classification of streets, ownership lines,
existing improvements, and the natural environment.
The Community Development Board reviewed this application at its May 15,
2018 public hearing and made a unanimous recommendation of approval to the
Council.
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City of Clearwater
Council Work Session Meeting Minutes June 4, 2018
10. Information Technology
10.1Approve a contract increase and updated License and Services Agreements with
Microsoft, Inc. of Redmond WA, for a five-year term, from July 1, 2018 through June 30,
2023, in the not to exceed amount of$1,875,000 for cloud office management software
licensing, software maintenance, cloud storage, cloud services and professional
services, and authorize the appropriate officials to execute same. (consent)
The City migrated to Microsoft's Office 365 Cloud Services in 2017. The terms
of the Microsoft services and licensing model requires that the City annually
review and update license subscriptions and adjust subscription fees for each
user accessing the MS Office Suite products via the internet.
The contract modifications include the consolidation of two separate license
agreements, an agreement approved in 2015 for 65 user licenses used for
testing and demonstration of service provision, and the enterprise agreement
approved in 2017 for migration of approximately 1,650 user accounts across the
City. The consolidation of software licensing and maintenance and contingency
expenses will result in a contract increase of$292,885.10 over the five-year
term (prior authorization for $1,670,000 for a six-year term from 2017-2023 was
provided in June 2017).
This increase will cover all software licensing and maintenance for the contract
term and includes a 5% contingency of approximately $92,524.35 for any
additional licensing, changes in user licensing requirements, and professional
services in support, maintenance and system administration over the same
term.
Vendor selection is in accordance with Sec. 2.564(1) (d), Code of Ordinances -
Other government bid. The City will piggyback on the State of Florida Contract
# 43230000-15-02 Licensing Solutions Providers (LSP) of Microsoft Software
and Services. Microsoft licensing is offered from SHI International, Inc., of
Summerset, NJ, via State Contract #43230000-15-02, and is the State's sole
provider of Microsoft Licensing.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in the Information Technology Admin
Services budget for the current support year (June 2018-June 2019). Funds for
the out years, 2019-2020 and 2020-2021, will also be included and charged
back to user department in the respective Information Technology Admin
Services budgets.
10.2Approve a contract to Accela, Inc. or San Ramon, CA, (ST113654) in the amount of
$172,374.42 for software maintenance and professional services and authorize the
appropriate officials to execute same. (consent)
The vendor was selected in accordance with Sec. 2.564 (1) (b) Code of
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City of Clearwater
Council Work Session Meeting Minutes June 4, 2018
Ordinance, Sole Source.
The City currently uses Accela's software solutions Automation (Land
Management & Permitting) and Public Stuff(Public Engagement). This
authorization is for annual maintenance of all Accela software modules and a
contingency for professional services for system improvements.
The annual maintenance for Accela products is $142,374.42 ($127,374.42 for
Accela and Public Access Portal; $15,000 for Accela Public Stuff Citizen
Engagement) for the period June 1, 2018 through May 30, 2019.
In addition to software maintenance, Accela Professional Services provides
support services to modify system scripting related to on-line services
functions, electronic permit reviews and reporting features within the Accela
Automation system.
APPROPRIATION CODE AND AMOUNT:
5559864-530300 $142,374.42
5559862-530100 $30,000.00
10.3Authorize a contract with Granicus, Inc. of Washington, DC for a three-year term, June 1,
2018 through May 30, 2021, in the amount of$339,048.00 for software subscription
maintenance and professional services and authorize the appropriate officials to execute
same. (consent)
Vendor selection is in accordance with Sec. 2.564(1) (b), Code of Ordinances -
Sole Source.
The City currently uses Granicus' software solutions for agenda management,
meeting management, minutes development, online meeting streaming, and
public engagement, and transparency applications. This authorization is for
annual maintenance of all Granicus software modules and a contingency for
professional services for system improvements.
The annual maintenance for Granicus products is $104,468.88 for the period
June 1, 2018 through May 30, 2019. Annual maintenance costs in the
subsequent years will be $107,602.95 (June 1, 2019 - May 30, 2020), and
$110,831.03 (June 1, 2020 - May 30, 2021).
In addition to software maintenance, access to Granicus Professional Services
over the 3-year period ($16,145.14) will provide support services to modify
system scripting related to on-line service functions, and online features within
the Granicus software suite.
APPROPRIATION CODE AND AMOUNT:
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City of Clearwater
Council Work Session Meeting Minutes June 4, 2018
Funds are budgeted and available in the Information Technology Admin
Services budget for the current support year (June 2018-June 2019). Funds for
the out years, 2019-2020 and 2020-2021, will also be included and charged
back to user department in the respective Information Technology Admin
Services budgets.
11. Official Records and Legislative Services
11.1Appoint two members to the Neighborhood and Affordable Housing Advisory Board, one
for the residential home building industry qualification, and the other for the advocate for
low income housing qualification.
APPOINTMENT WORKSHEET
BOARD: Neighborhood and Affordable Housing Advisory Board (NAHAB)
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: N/A (See Special Qualifications)
MEMBERS: 7
STAFF LIAISON: Chuck Lane
MEETING DATE: 2nd Tues. most months
PLACE: Council Chambers
APPTS. NEEDED: 2
SPECIAL QUALIFICATIONS: Board to have 1 member in each: Real Estate
Professional in Connection with Affordable Housing; Clearwater Resident;
Residential Home Building Industry; Advocate for Low Income Housing;
Not-For-Profit Provider of Affordable Housing; Banking/Mortgage Industry;
Employer's Representative.
THE FOLLOWING ADVISORY BOARD MEMBERS HAVE RESIGNED AND
NOW REQUIRE REPLACEMENT BY NEW APPOINTEES:
1. Michael Potts - 1155 Jackson Rd., 33755 - General Contractor
Original Appointment: 6/20/12
(was currently serving 2nd term until 6/30/20)
Resigned 4/4/18
(Residential home building industry)
2. Lisa Hughes - 824 Bruce Ave., 33767 - Program Manager
Original Appointment: 4/3/03
(was currently serving 4th term until 5/31/19)
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City of Clearwater
Council Work Session Meeting Minutes June 4, 2018
Resigned in May, 2018 (pending formal resignation)
(Advocate for low income housing)
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCIES:
1. Maria (Gaby) Camacho - 1300 52nd Ave. N., St. Petersburg, FL 33703 -
Affordable Housing Builder
Staff recommending Ms. Camacho for the residential home building industry
Qualification.
2. Peter Scalia - 1345 Park St., 33756 - Business Executive
Staff recommending Mr. Scalia for the advocate for low income housing
qualification
3. Kathleen Beckman - 127 Marina Del Rey Ct., 33767 - Retired/H.S. English
Teacher/Guardian ad litem
Zip codes of current members:
1 - 33711
2 - 33756
1 - 33765
1 —34222
There was council consensus to appoint Maria Camacho and Peter Scalia.
Staff was directed to place the item on the Consent Agenda.
12. Legal
12.1Adopt Ordinance 9152-18 on second reading, annexing certain real properties whose
post office addresses are 3072 Glen Oak Avenue, 3024 Lake Vista Drive, 3047 and
3052 Merrill Avenue, 511 Moss Avenue, and 3132 San Jose Street, all in Clearwater,
Florida 33759, into the corporate limits of the city and redefining the boundary lines of the
city to include said additions.
12.2Adopt Ordinance 9153-18 on second reading, amending the future land use element of
the Comprehensive Plan to designate the land use for certain real properties whose post
office addresses are 3072 Glen Oak Avenue, 3024 Lake Vista Drive, 3047 and 3052
Merrill Avenue and 511 Moss Avenue, all in Clearwater, Florida 337 , upon annexation
into the City of Clearwater, as Residential Low (RL), and the land use for certain real
property whose post office address is 3132 San Jose Street, Clearwater, Florida, 33759,
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City of Clearwater
Council Work Session Meeting Minutes June 4, 2018
upon annexation into the City of Clearwater, as Residential Urban (RU)
12.3Adopt Ordinance 9154-18 on second reading, amending the Zoning Atlas of the city by
zoning certain real properties whose post office addresses are 3072 Glen Oak Avenue,
3024 Lake Vista Drive, 3047 and 3052 Merrill Avenue, 511 Moss Avenue, and 3132 San
Jose Street, all in Clearwater, Florida 33759, as Low Medium Density Residential
(LMDR).
13. City Manager Verbal Reports — None.
14. City Attorney Verbal Reports — None.
15. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
16. Closing Comments by Mayor
17. Adjourn
The meeting adjourned at 2:17 p.m.
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City of Clearwater