06/15/2020Monday, June 15, 2020
9:00 AM
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Main Library - Council Chambers
Council Work Session
Meeting Agenda
June 15, 2020Council Work Session Meeting Agenda
1. Call to Order
2. Presentations
2.1 June Service Awards
3. Office of Management and Budget
3.1 Amend the City’s fiscal year 2019/20 operating and capital improvement
budgets at mid year and pass Ordinances 9394-20 and 9395-20 on first
reading.
4. Gas System
4.1 Accept Clearwater Gas System (CGS) Fiscal Year 19/20 Dividend to the City
General Fund and request a transfer back of $250,000 to the CGS Operating
Fund to provide additional funds for the Clearwater Neighborhood Expansion
Program (CNEP). (consent)
4.2 Approve an increase to Purchase Order No. 19000957 with Chesapeake
Utilities Corp d/b/a Marlin Gas Services, LLC, in the amount of $115,000, to
provide portable natural gas service and authorize the appropriate officials to
execute same. (consent)
5. Parks and Recreation
5.1 Award a Purchase Order to Chongqing Arlau Civic Equipment Manufacturing
Co. Ltd. for outdoor site furnishings in the not-to-exceed annual amount of
$250,000 with two one-year extension options at the City’s discretion and
authorize the appropriate officials to execute same. (consent)
5.2 Authorize an agreement between the City of Clearwater and the Bureau of
Business Enterprise (BBE), Division of Blind Services, for a three-year period,
with an option to renew for one additional three-year period, to provide
employees and city facility patrons with snack vending services and authorize
the appropriate officials to execute same. (consent)
6. Engineering
6.1 Approve Engineer of Record (EOR) Work Order to McKim and Creed, Inc., in
the amount of $148,614 for Lift Station 25 Force Main Replacement
(20-0017-UT), and authorize the appropriate officials to execute same.
(consent)
6.2 Approve Utility Work by Highway Contractor Agreement (UWHCA) between the
Florida Department of Transportation (FDOT) and the City of Clearwater for the
FDOT Utility Relocation at US19 and Harn Blvd Project (20-0007-UT) and
authorize the appropriate officials to execute same and adopt Resolution 20-29.
Page 2 City of Clearwater Printed on 6/12/2020
June 15, 2020Council Work Session Meeting Agenda
6.3 Approve a purchase order to Parkmobile of Atlanta, Ga, for reimbursement of
transaction fees for mobile parking in an amount not to exceed $221,060 from
July 9, 2020 through January 31, 2023, pursuant to Clearwater Code of
Ordinances Section 2.564 (1)(d), other Governmental Contracts, and authorize
the appropriate officials to execute same. (consent)
6.4 Declare as surplus, 66.30 acres MOL of the 78.52 acres MOL known as the
Landings Golf Course located at 1875 Airport Drive, Clearwater, for the purpose
of development and ground lease of the site for a light industrial center. (APH)
6.5 Provide direction on Councilmember Beckman’s request for four free parking
spaces by the Cleveland Street Post Office.
7. Public Utilities
7.1 Authorize a purchase order to Trojan Technologies of London, Ontario, Canada,
for Salsnes Filter replacement parts and services, in the annual amount of
$150,000.00 with the option for two, one-year extensions, pursuant to
Clearwater Code of Ordinances Section 2.564 (1)(b) Sole Source, and
authorize the appropriate officials to execute same. (consent)
8. Legal
8.1 Confirm COVID-19 Emergency Proclamation and adopt Resolution 20-30.
9. Economic Development and Housing
9.1 Approve term sheet for Harrod Properties, Inc.
10. City Manager Verbal Reports
11. City Attorney Verbal Reports
11.1 Discussion and direction on referendum question regarding The Landings golf
course.
12. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
13. Closing Comments by Mayor
14. Adjourn
15. Presentation(s) for Council Meeting
Page 3 City of Clearwater Printed on 6/12/2020
June 15, 2020Council Work Session Meeting Agenda
15.1
June Service Awards
15.2 Salvation Army Presentation - Major Morris and Theresa Hibbard
15.3 World Elder Abuse Awareness Day Proclamation - Stacie Bolen, Area Agency
on Aging of Pinellas and Pasco
Page 4 City of Clearwater Printed on 6/12/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-7759
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: PresentationIn Control: Council Work Session
Agenda Number: 2.1
SUBJECT/RECOMMENDATION:
June Service Awards
SUMMARY:
5 Years of Service
Kelsey Paulton Police
Sarah Czekaj Public Utilities
Chad Bugansky Gas
Antwain Hamm Parks and Recreation
15 Years of Service
John Schmidt Police
Tara Kivett Engineering
20 Years of Service
Vince Kirkland Public Utilities
Alfred Bason Parks and Recreation
25 Years of Service
Howard McChesney Information Technology
Mark Beery Solid Waste
30 Years of Service
Paul Estes Engineering/Stormwater
Matthew Bishop Public Utilities
Page 1 City of Clearwater Printed on 6/12/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9394-20 & 9395-20
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Office of Management & Budget
Agenda Number: 3.1
SUBJECT/RECOMMENDATION:
Amend the City’s fiscal year 2019/20 operating and capital improvement budgets at mid year
and pass Ordinances 9394-20 and 9395-20 on first reading.
SUMMARY:
The fiscal year 2019/20 operating and capital improvement budgets were adopted in
September 2019 by ordinances 9323-19 and 9324-19. Section 2.521 of the City’s Code of
Ordinances requires the City Manager to prepare a quarterly report detailing income,
expenditure estimates, collections, the explanation of significant variances, as well as the
financial status of all capital improvement projects.
Page 1 City of Clearwater Printed on 6/12/2020
Mid Year Budget Review
Fiscal Year 2019-20
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Horne, City Manager
COPIES: Micah Maxwell, Assistant City Manager
Michael Delk, Assistant City Manager
Department Directors
SUBJECT: Mid year budget review - amended City Manager's annual budget report
DATE: June 4, 2020
Attached is the mid year budget review in accordance with the City Code of Ordinances.
The report is based on the first six months of activity (October 2019 through March 2020) in this fiscal year;
and comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenue and expenditure amendments reflect a net increase of $3,501,566.
The General Fund expenditure increase at mid year reflects the Council approved appropriation of
$3,500,000 of General Fund reserves to fund the Back-to-Business Grant program. Other amendments
include a net increase of $1,566 to employee recognition in the Engineering and Fire Departments for safety
award funding which is offset by revenues from the Central Insurance Fund.
In addition, revenues are increased by $1,928,663 representing revenue from the sale of four surplus land
parcels to the CRA. At mid year, the planned transfer to General Fund reserves is reduced by $1,571,337
representing the net of revenue increases and expenditure increased noted above.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General
Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must be
maintained as a reserve to guard against future emergencies.
With the closing of the year-end 2019 books, estimated General Fund reserves at mid year are
approximately $38.0 million, or 25.0% of the current year’s General Fund budget, exceeding our minimum
reserve requirement by $25.1 million.
Mid Year Budget Review
Fiscal Year 2019-20
City Manager's Transmittal
Significant amendments to other city operating funds are noted as follows.
Gas Fund
Mid year amendments to Gas Fund expenditures reflect a net increase of $1,314,379. Significant
amendments include an increase of $1,527,329 in transfers to the General Fund for the increased dividend
payment; a net increase of $288,350 in personnel costs for increased overtime; an increase of $250,000
in transfers to capital to fund the Clearwater Neighborhoods Expansion Program; and a net decrease of
$751,300 to other operating mainly due to decreases to inventory/fuel purchases. Expenditure increases
are offset by amendments recognizing increased revenues.
Capital Improvement Program
Mid year amendments to the capital improvement program reflect a net increase of $226,683.
Amendments previously approved by Council include an increase of $25,614 of FDOT grant revenue and
$6,404 of Airpark Fund reserves in the new Clearwater Airpark Vehicle Replacement project.
Project activity not previously approved by the Council is summarized on page 19, these amendments are
necessary to bring the budget in line with revenues received. Significant amendments include an increase
of $40,363 in Pinellas County fire protection tax revenue in the Fire Boat project; a decrease of $304,257
in grant revenues in the Video Teleconferencing Equipment project; increases in reimbursement revenues
from Pinellas County of $24,240 in the Line Relocation Maintenance project and $23,985 in the Sanitary
Sewer Relocation project; increases of water revenues of $44,307 in the RO Plant Expansion Reservoir #1
project and $89,594 in the RO Plant @ WTP#3 project; decreases to lease purchase proceeds which net
$73,087 in the vehicle and equipment projects for water and sewer; increases in property owner share
revenues of $259,673 in the Pinellas New Mains/Service Lines and $21,765 in the Line Relocation Pasco
project; and an increase of $43,515 in rebate revenues in the Natural Gas Vehicle project.
Special Program Fund
The Special Program Fund reflects a net budget increase of $6,034,798 at mid year. Significant
amendments include the transfer of $3,500,000 of General Fund revenues for the Back-to-Business grant
program; the recognition of $492,592 in Community Development Block Grant revenues for the CDBG-CV
Fund; $88,741 in governmental revenues supporting Police programs for investigative recovery, and
federal forfeiture sharing; $946,749 in FEMA reimbursements for hurricane Irma; $16,700 in donation
revenues to support Police and Library programs; $10,900 in foreclosure registry fees collected; $521,953
in revenues received for special events; $253,909 in fines and court proceeds for public safety programs,
the lien foreclosure program, and the tree replacement program; and $203,253 in contractual service
revenue for police extra duty.
CITY OF CLEARWATER CITY OF CLEARWATER
MID YEAR SUMMARY THIRD QUARTER SUMMARY
2019/20 2019/20
FY 19/20 First Variance %
Adopted Quarter Mid Year YTD Actual vs.YTD vs.Mid Year Amended
Description Budget Amended Actual Amend Budget Budget Adjustment Budget
General Fund:
Revenues 151,993,200 152,121,202 104,235,910 47,885,292 69%3,501,566 155,622,768
Expenditures 151,993,200 152,121,202 81,694,646 70,426,556 54%3,501,566 155,622,768
Utility Funds:
Water & Sewer Fund
Revenues 100,907,140 100,907,140 52,283,408 48,623,732 52%- 100,907,140
Expenditures 100,907,140 100,907,140 67,391,965 33,515,175 67%- 100,907,140
Stormwater Fund
Revenues 22,821,340 22,821,652 8,961,578 13,860,074 39%312 22,821,964
Expenditures 22,821,340 22,821,652 16,171,716 6,649,936 71%312 22,821,964
Gas Fund
Revenues 47,762,130 47,762,130 25,248,403 22,513,727 53%1,384,620 49,146,750
Expenditures 46,922,560 46,922,560 25,301,273 21,621,287 54%1,314,379 48,236,939
Solid Waste and Recycling Fund
Revenues 26,920,400 27,280,342 14,391,992 12,888,350 53%- 27,280,342
Expenditures 26,439,080 27,280,342 13,175,685 14,104,657 48%- 27,280,342
Enterprise Funds:
Marine Fund
Revenues 5,164,400 5,164,400 2,377,443 2,786,957 46%- 5,164,400
Expenditures 5,058,860 5,058,860 2,276,520 2,782,340 45%- 5,058,860
Airpark Fund
Revenues 342,680 342,680 171,746 170,934 50%- 342,680
Expenditures 280,690 284,583 140,470 144,113 49%6,404 290,987
Clearwater Harbor Marina Fund
Revenues 885,820 885,820 458,291 427,530 52%- 885,820
Expenditures 821,500 821,500 441,277 380,223 54%- 821,500
Parking Fund
Revenues 6,936,140 6,936,307 3,748,435 3,187,872 54%167 6,936,474
Expenditures 6,044,620 6,234,912 2,929,799 3,305,113 47%167 6,235,079
Internal Service Funds:
General Services Fund
Revenues 6,235,250 6,235,456 3,239,256 2,996,200 52%- 6,235,456
Expenditures 6,155,950 6,156,156 2,815,085 3,341,071 46%- 6,156,156
Administrative Services
Revenues 12,996,930 12,997,139 6,398,498 6,598,641 49%- 12,997,139
Expenditures 12,765,760 12,765,969 6,402,119 6,363,850 50%- 12,765,969
Garage Fund
Revenues 20,788,800 20,789,022 9,683,324 11,105,698 47%- 20,789,022
Expenditures 20,788,800 20,789,022 9,915,316 10,873,706 48%- 20,789,022
Central Insurance Fund
Revenues 26,209,300 26,209,300 14,013,901 12,195,399 53%- 26,209,300
Expenditures 25,590,100 25,590,100 12,086,752 13,503,348 47%- 25,590,100
1
MID YEAR REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2019-20 REPORT
PAGE #
General Fund Operating Budget ..................................................................................................... 3
Utility Funds Operating Budget ...................................................................................................... 6
Other Enterprise Funds Operating Budgets ................................................................................. 11
Internal Service Funds Operating Budgets ................................................................................... 15
Capital Improvement Program Budget ........................................................................................ 19
Special Program Fund Budget ....................................................................................................... 29
Special Development Fund ........................................................................................................... 35
Administrative Change Orders ...................................................................................................... 38
Ordinances ..................................................................................................................................... 39
At mid year, it is estimated that approximately 50% of budgeted revenues and expenditures have
been received/expended. Due to timing of receipts, and seasonal expenditures and programs, this
percentage may vary. Where applicable, timing variances are explained.
The actual and projected data contained in this review represents six months, October 1, 2019
through March 31, 2020. The adjustments, however, represent all data available at the time of the
report, including action taken by the City Council after March 31, 2020.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Adopted Budget The budget as adopted by the City Council on September 19, 2019.
Variance YTD Actual
vs. Adopted Budget Difference between adopted budget and year to date actual.
% YTD vs. Budget Percentage of adopted budget expended, year to date.
Proposed Amendments Adjustments that have been approved by the City Council, made at
the Manager’s discretion, and/or adjustments proposed based on
the mid year review.
Amended Budget Adding the Original Budget and Adjustments.
2
Capital Improvement Program
The amended 2019/20 Capital Improvement Projects budget report is submitted for the City
Council review. This review provides the opportunity to analyze the status of all active projects and
present formal amendments to the project budget.
The Capital Improvement Program and Special Program fund information is presented as follows:
Definitions:
Budget The budget as of October 1, 2019, which includes project budgets
from prior years, which have not been completed.
Amendment Amendments which have been approved by the City Council, made
at the Manager's discretion, and/or adjustments proposed as a
result of the mid year review.
Revised Budget Adding the Budget and Amendment columns.
Encumbrance Outstanding contract or purchase order commitment.
Available Balance Difference between revised budget and expenditure plus
encumbrance.
Status C - project is completed
Amend Ref Reference number for description of amendment.
Increase/
(Decrease)Description
Ad Valorem Taxes -
At mid year,approximately 92%of budgeted property tax
revenues have been collected.This is as projected,most
property tax payments are made within the first six months of
the fiscal year, no amendment is proposed at this time.
Other Permits and Fees -
At mid year,64%of budgeted other permits and fee revenues
have been collected.This is due to better than projected
building/sign permit revenues.No amendment is proposed
at this time.
Intergovernmental -
Mid year intergovernmental revenues reflect collection of
40%of budgeted revenues for the year due to timing of
receipts. No amendment is proposed at this time.
Miscellaneous 1,928,663
Miscellaneous revenues reflect a 144%positive variance at
mid year.Amendments include an increase of $1,928,663.00
to surplus land sales representing funding received for the
sale of four city owned properties to the CRA.
1,566
At mid year,transfer in revenues reflect 63%of budgeted
revenues due to timing of transferred funds.Amendments
include an increase of $1,566.00 to recognize quarterly safety
award funding from the Central Insurance Fund.
Mid year amendments reflect a net reduction of
$1,571,337.00 to the planned transfer to General Fund
reserves, which include the following allocations.
3,500,000
1)An appropriation of $3,500,000.00 from fund reserves to
to fund special program G2011,Back-to-Business Grant
Program, as approved by the Council on May 7, 2020.
(1,928,663)
2)At mid year,the use of General Fund reserves is reduced by
$1,928,663.00 representing the net of revenue increases
noted above and expenditure increases.
1,571,337
3,501,566
Net General Fund
Revenue Amendment
Net Transfer (to) from
Retained Earnings
City of Clearwater
General Fund Revenues
Mid Year Amendments
FY 2019/20
Transfer (to) from Surplus
Transfers In
3
Increase/
(Decrease)Description
342
At mid year,Engineering expenditures reflect an increase
of $342.00 to employee recognition for receipt of the
second quarter FY20 safety award.
1,224
At mid year,Fire expenditures reflect an increase of
$1,224.00 to employee recognition for receipt of the second
quarter FY20 safety award.
Non-Departmental
Amendments reflect City Council approved interfund
transfers to special programs as follows:
3,500,000
1)A transfer of $3,500,000.00 of General Fund reserves to
special program G2011,Back-to-Business Grant Program,as
approved by Council on May 7, 2020.
3,500,000
3,501,566
Engineering
Net General Fund
Expenditure
Amendment
Fire
City of Clearwater
General Fund Expenditures
Mid Year Amendments
FY 2019/20
4
2019/20 Variance %2019/20
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Amended Bud Budget Amendment Budget
General Fund Revenues
Ad Valorem Taxes 64,911,420 59,880,990 5,030,430 92%- 64,911,420
Utility Taxes 15,575,000 6,835,095 8,739,905 44%- 15,575,000
Local Option, Fuel
and Other Taxes 6,614,400 3,397,317 3,217,083 51%- 6,614,400
Franchise Fees 10,010,000 4,020,581 5,989,419 40%- 10,010,000
Other Permits & Fees 2,739,000 1,754,256 984,744 64%- 2,739,000
Intergovernmental 23,499,780 9,374,492 14,125,288 40%- 23,499,780
Charges for Services 15,569,430 7,126,794 8,442,636 46%- 15,569,430
Judgments, Fines
and Forfeitures 1,264,000 677,729 586,271 54%- 1,264,000
Miscellaneous Revenues 2,779,819 4,015,973 (1,236,154) 144%1,928,663 4,708,482
Transfers In 11,427,033 7,152,682 4,274,351 63%1,566 11,428,599
Total Revenues 154,389,882 104,235,910 50,153,972 68%1,930,229 156,320,111
Transfer (to) from Surplus (2,268,680) (2,268,680) 1,571,337 (697,343)
Adjusted Revenues 152,121,202 104,235,910 47,885,292 69%3,501,566 155,622,768
General Fund Expenditures
City Council 391,040 204,511 186,529 52%- 391,040
City Manager's Office 1,212,631 620,343 592,288 51%- 1,212,631
City Attorney's Office 1,770,829 794,746 976,083 45%- 1,770,829
City Auditor's Office 226,012 131,856 94,156 58%- 226,012
CRA Administration 459,557 233,781 225,776 51%- 459,557
Economic Development
and Housing 1,907,626 1,061,289 846,337 56%- 1,907,626
Engineering 8,330,862 3,745,429 4,585,433 45%342 8,331,204
Finance 2,747,367 1,190,190 1,557,177 43%- 2,747,367
Fire 28,532,540 14,807,072 13,725,468 52%1,224 28,533,764
Human Resources 1,575,860 704,161 871,699 45%- 1,575,860
Library 7,871,950 4,126,576 3,745,374 52%- 7,871,950
Non-Departmental 11,075,832 10,256,055 819,777 93%3,500,000 14,575,832
Official Records
and Legislative Svcs 1,224,070 625,411 598,659 51%- 1,224,070
Parks & Recreation 31,807,990 16,431,483 15,376,507 52%- 31,807,990
Planning & Development 6,571,820 3,051,757 3,520,063 46%- 6,571,820
Police 44,832,880 23,000,917 21,831,963 51%- 44,832,880
Public Communications 1,192,686 517,897 674,789 43%- 1,192,686
Public Utilities 389,650 191,175 198,475 49%- 389,650
Total Expenditures 152,121,202 81,694,646 70,426,556 54%3,501,566 155,622,768
For Six Month Period of October 1, 2019- March 31, 2020
GENERAL FUND
MID YEAR REVIEW
5
2019/20 Variance %2019/20
1 Qtr Amended Mid-Year YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
WATER & SEWER FUND
Water & Sewer Revenues:
Charges for Service 90,630,120 45,032,502 45,597,618 50%- 90,630,120
Judgments, Fines and Forfeits 271,000 185,411 85,589 68%- 271,000
Miscellaneous 1,740,000 6,925,149 (5,185,149) 398%5,558,256 7,298,256
Transfers In - - - ~- -
Fund Equity 8,266,020 - 8,266,020 0%(5,558,256) 2,707,764
Total Revenues 100,907,140 52,143,062 48,764,078 52%- 100,907,140
Water & Sewer Expenditures:
Public Utilities Administration 1,665,960 777,320 888,640 47%- 1,665,960
Wastewater Collection 16,189,040 13,385,995 2,803,045 83%- 16,189,040
Public Utilities Maintenance 9,116,670 5,442,314 3,674,356 60%- 9,116,670
WPC / Plant Operations 30,107,300 20,977,116 9,130,184 70%- 30,107,300
WPC / Laboratory Operations 1,642,830 669,201 973,629 41%- 1,642,830
WPC / Industrial Pretreatment 939,740 401,493 538,247 43%- 939,740
Water Distribution 22,064,270 15,934,241 6,130,029 72%- 22,064,270
Water Supply 16,402,580 8,481,298 7,921,282 52%- 16,402,580
Reclaimed Water 2,778,750 1,322,987 1,455,763 48%- 2,778,750
Total Expenditures 100,907,140 67,391,965 33,515,175 67%- 100,907,140
Increase/
(Decrease)Amendment Description:
Water and Sewer Fund
Revenues:-
Water and Sewer Fund
Expenditures:-
For the Six Month Period of October 1, 2019 to March 31, 2020
UTILITY FUNDS
MID YEAR REVIEW
At mid year, anticipated revenues of the Water and Sewer Fund equal anticipated expenditures for fiscal year
2019/20.
At mid year,miscellaneous revenues in the Water and
Sewer Fund are increased by $5,558,256.00 to
recognize the sale of surplus land net the disposition
of the associated asset.Planned use of fund reserves
are offset by this increased revenue.
No amendments are proposed to Water and Sewer
Fund expenditures at mid year.Expenditures reflect
67%of total budget due to transfers to the capital
fund which happen in the first period of the year.
6
2019/20 Variance %2019/20
1 Qtr Amended Mid-Year YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2019 to March 31, 2020
UTILITY FUNDS
MID YEAR REVIEW
STORMWATER FUND
Stormwater Revenues:
Charges for Service 16,928,900 8,514,160 8,414,740 50%- 16,928,900
Judgments, Fines and Forfeits 73,000 39,382 33,618 54%- 73,000
Miscellaneous 760,000 407,724 352,276 54%- 760,000
Transfers In 312 312 - 100%312 624
Fund Equity 5,059,440 - 5,059,440 0%- 5,059,440
Total Revenues 22,821,652 8,961,578 13,860,074 39%312 22,821,964
Stormwater Expenditures:
Stormwater Management 16,642,520 13,267,425 3,375,095 80%60 16,642,580
Stormwater Maintenance 6,179,132 2,904,291 3,274,841 47%252 6,179,384
Total Expenditures 22,821,652 16,171,716 6,649,936 71%312 22,821,964
Increase/
(Decrease)Amendment Description:
Stormwater Fund Revenues:312
Stormwater Fund Expenditures:312
At mid year, anticipated revenues of the Stormwater Fund equal anticipated expenditures for fiscal year 2019/20.
At mid year,amendments to Stormwater Fund
revenues reflect an increase of $312.00 to transfer-in
revenue to recognize safety award funding from the
Central Insurance Fund.
At mid year,amendments to Stormwater Fund
expenditures reflect an increase of $312.00 to
employee recognition for receipt of the 2nd quarter
FY20 safety award.Expenditures reflect 71%of total
budget due to transfers to the capital fund which
happen in the first period of the year.
7
2019/20 Variance %2019/20
1 Qtr Amended Mid-Year YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2019 to March 31, 2020
UTILITY FUNDS
MID YEAR REVIEW
GAS FUND
Gas Revenues:
Charges for Service 47,045,630 24,842,315 22,203,315 53%810,230 47,855,860
Judgments, Fines and Forfeits 132,000 76,918 55,082 58%- 132,000
Miscellaneous 584,500 329,171 255,329 56%574,390 1,158,890
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 47,762,130 25,248,403 22,513,727 53%1,384,620 49,146,750
Gas Expenditures:
Administration & Supply 23,863,250 11,120,504 12,742,746 47%504,787 24,368,037
South Area Gas Operations 9,062,970 5,319,335 3,743,635 59%536,587 9,599,557
North Area Gas Operations 6,751,810 4,426,233 2,325,577 66%162,600 6,914,410
Marketing & Sales 7,244,530 4,435,201 2,809,329 61%110,405 7,354,935
Total Expenditures 46,922,560 25,301,273 21,621,287 54%1,314,379 48,236,939
Increase/
(Decrease)Amendment Description:
Gas Fund Revenues:1,384,620
Gas Fund Expenditures:1,314,379
At mid year, anticipated revenues of the Gas Fund exceed anticipated expenditures by $909,811 for fiscal year
2019/20.
At mid year,Gas Fund revenues reflect amendments
which net an increase of $1,384,620.00 Amendments
include the following:1)an increase totaling
$810,230.00 in charges for service revenues
representing increases and decreases in various gas
sales and installation charges,material service charges
and RIA recovery;and 2)an increase of $574,390.00 in
miscellaneous revenue for interest earnings and other
general revenue.
Mid year expenditure amendments reflect a net
increase of $1,314,379.00.Amendments include:1)an
increase of $1,527,329.00 in transfers to the General
Fund for the increased dividend payment;2)a net
increase of $288,350.00 in personnel costs for
increased overtime;3)an increase of $250,000.00 in
transfers to capital to fund the Clearwater
Neighborhoods Expansion Program;and 4)a net
decrease of $751,300.00 to other operating mainly
due to decreases to inventory/fuel purchases.
8
2019/20 Variance %2019/20
1 Qtr Amended Mid-Year YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2019 to March 31, 2020
UTILITY FUNDS
MID YEAR REVIEW
SOLID WASTE AND RECYCLING FUND
Solid Waste Revenues:
Other Permits and Fees 1,000 1,301 (301) 130%- 1,000
Charges for Service 23,659,000 12,411,660 11,247,340 52%- 23,659,000
Judgments, Fines and Forfeits 90,000 48,840 41,160 54%- 90,000
Miscellaneous 662,000 491,232 170,768 74%- 662,000
Transfers In - - - ~- -
Solid Waste Revenues 24,412,000 12,953,031 11,458,969 53%- 24,412,000
Recycling Revenues:
Other Permits and Fees 400 345 55 86%- 400
Intergovernmental - 82,964 (82,964) ~- -
Charges for Service 2,350,000 1,224,910 1,125,090 52%- 2,350,000
Judgments, Fines and Forfeits 8,000 4,511 3,489 56%- 8,000
Miscellaneous 150,000 126,231 23,769 84%- 150,000
Transfers In - - - ~- -
Recycling Revenues 2,508,400 1,438,961 1,069,439 57%- 2,508,400
Fund Equity 359,942 - 359,942 0%- 359,942
Total Revenues 27,280,342 14,391,992 12,888,350 53%- 27,280,342
Solid Waste Expenditures:
Collection 18,254,990 8,897,116 9,357,874 49%- 18,254,990
Transfer 2,278,360 933,194 1,345,166 41%- 2,278,360
Container Maintenance 941,510 471,381 470,129 50%- 941,510
Administration 1,963,122 1,369,485 593,637 70%- 1,963,122
Solid Waste Expenditures 23,437,982 11,671,176 11,766,806 50%- 23,437,982
Recycling Expenditures:
Residential 1,426,960 650,272 776,688 46%- 1,426,960
Multi-Family 496,640 227,494 269,147 46%- 496,640
Commercial 1,918,760 626,743 1,292,017 33%- 1,918,760
Recycling Expenditures 3,842,360 1,504,508 2,337,852 39%- 3,842,360 ~
Total Expenditures 27,280,342 13,175,685 14,104,657 48%- 27,280,342
At mid year, anticipated revenues of the Solid Waste and Recycling Fund equal anticipated expenditures for fiscal year
2019/20.
9
2019/20 Variance %2019/20
1 Qtr Amended Mid-Year YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the Six Month Period of October 1, 2019 to March 31, 2020
UTILITY FUNDS
MID YEAR REVIEW
SOLID WASTE AND RECYCLING FUND (continued)
Increase/
(Decrease)Amendment Description:
Solid Waste and Recycling Fund
Revenues:-
Solid Waste and Recycling Fund
Expenditures:-
No amendments are proposed to Solid Waste and
Recycling Fund revenues at mid year.
No amendments are proposed to Solid Waste and
Recycling Fund expenditures at mid year.
10
2019/20 Mid-Year Variance %2019/20
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
MARINE FUND
Marine Revenues:
Intergovernmental 4,500 - 4,500 0%- 4,500
Charges for Service 5,027,600 2,303,226 2,724,374 46%- 5,027,600
Judgments, Fines and Forfeits 3,000 2,838 162 95%- 3,000
Miscellaneous Revenue 119,300 61,379 57,921 51%- 119,300
Transfers In 10,000 10,000 - 100%- 10,000
Fund Equity - - - ~- -
Total Revenues 5,164,400 2,377,443 2,786,957 46%- 5,164,400
Marine Expenditures:
Marina Operations 5,058,860 2,276,520 2,782,340 45%- 5,058,860
Total Expenditures 5,058,860 2,276,520 2,782,340 45%- 5,058,860
Increase/
(Decrease)Amendment Description:
Marine Fund Revenues:-
Marine Fund Expenditures:-
For The Six Month Period of October 1, 2019 - March 31, 2020
ENTERPRISE FUNDS
MID YEAR REVIEW
At mid year, anticipated revenues of the Marine Fund exceed anticipated expenditures by $105,540 for fiscal year
2019/20.
No amendments are proposed to Marine Fund
revenues at mid year.
No amendments are proposed to Marine Fund
expenditures at mid year.
11
2019/20 Mid-Year Variance %2019/20
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Six Month Period of October 1, 2019 - March 31, 2020
ENTERPRISE FUNDS
MID YEAR REVIEW
CLEARWATER HARBOR MARINA FUND
Clearwater Harbor Marina Revenues:
Intergovernmental - - - ~- -
Charges for Service 843,670 427,385 416,285 51%- 843,670
Judgments, Fines and Forfeits 800 900 (100) 113%- 800
Miscellaneous Revenue 41,350 30,005 11,345 73%- 41,350
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 885,820 458,291 427,530 52%- 885,820
Clearwater Harbor Marina Expenditures
Clearwater Harbor Marina Operations 821,500 441,277 380,223 54%- 821,500
Total Expenditures 821,500 441,277 380,223 54%- 821,500
Increase/
(Decrease)Amendment Description:
Clearwater Harbor Marina Fund
Revenues:-
Clearwater Harbor Marina Fund
Expenditures:-
At mid year, anticipated revenues of the Clearwater Harbor Marina Fund exceed anticipated expenditures by
$64,320 for fiscal year 2019/20.
No amendments are proposed to Clearwater Harbor
Marina Fund revenues at mid year.
No amendments are proposed to Clearwater Harbor
Marina Fund expenditure at mid year.
12
2019/20 Mid-Year Variance %2019/20
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Six Month Period of October 1, 2019 - March 31, 2020
ENTERPRISE FUNDS
MID YEAR REVIEW
AIRPARK FUND
Airpark Revenues:
Intergovernmental - - - ~- -
Charges for Service 20,000 7,137 12,863 36%- 20,000
Miscellaneous Revenue 322,680 164,609 158,071 51%- 322,680
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 342,680 171,746 170,934 50%- 342,680
Airpark Expenditures:
Airpark Operations 284,583 140,470 144,113 49%6,404 290,987
Total Expenditures 284,583 140,470 144,113 49%6,404 290,987
Increase/
(Decrease)Amendment Description:
Airpark Fund Revenues:-
Airpark Fund Expenditures:6,404
At mid year, anticipated revenues of the Airpark Fund exceed anticipated expenditures by $51,693 for fiscal year
2019/20.
No amendments are proposed to Airpark Fund
revenues at mid year.
Mid year expenditure amendments include a transfer
of $6,403.60 to capital improvement project G2012,
Clearwater Airpark Vehicle Replacement.This
provides the City's matching funds for the grant
agreement,as approved by Council on June 4,2020.
This expenditure increase is offset by revenues
budgeted in excess of expenditures this fiscal year.
13
2019/20 Mid-Year Variance %2019/20
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Six Month Period of October 1, 2019 - March 31, 2020
ENTERPRISE FUNDS
MID YEAR REVIEW
PARKING FUND
Parking Revenues:
Charges for Service 5,911,050 3,036,182 2,874,868 51%- 5,911,050
Judgments, Fines and Forfeits 700,090 501,376 198,714 72%- 700,090
Miscellaneous Revenue 325,000 172,969 152,031 53%- 325,000
Transfers In 167 37,907 (37,740) 22699%167 334
Fund Equity - - - ~- -
Total Revenues 6,936,307 3,748,435 3,187,872 54%167 6,936,474
PARKING FUND EXPENDITURES
Engineering/Parking System 4,381,338 2,109,165 2,272,173 48%113 4,381,451
Engineering/Parking Enforcement 796,854 345,783 451,071 43%54 796,908
Parks & Rec/Beach Guards 980,200 462,563 517,637 47%- 980,200
Seminole Street Boat Ramp 76,520 12,287 64,233 16%- 76,520
Total Expenditures 6,234,912 2,929,799 3,305,113 47%167 6,235,079
Increase/
(Decrease)Amendment Description:
Parking Fund Revenues:167
Parking Fund Expenditures:167
At mid year, anticipated revenues of the Parking Fund exceed anticipated expenditures by $701,395 for fiscal year
2019/20.
At mid year,amendments to Parking Fund revenues
reflect an increase of $167.00 to transfer-in revenue
to recognize safety award funding from the Central
Insurance Fund.
At mid year,amendments to Parking Fund
expenditures reflect an increase of $167.00 to
employee recognition for receipt of the 2nd quarter
FY20 safety award.
14
2019/20 Mid-Year Variance %2019/20
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
GENERAL SERVICES FUND
General Services Revenues:
Charges for Service 6,060,250 3,127,739 2,932,511 52%- 6,060,250
Miscellaneous Revenues 175,000 111,311 63,689 64%- 175,000
Transfers In 206 206 - 100%- 206
Fund Equity - - - ~- -
Total Revenues 6,235,456 3,239,256 2,996,200 52%- 6,235,456
General Services Expenditures:
Administration 405,628 229,386 176,242 57%- 405,628
Building & Maintenance 5,750,528 2,585,699 3,164,829 45%- 5,750,528
Total Expenditures 6,156,156 2,815,085 3,341,071 46%- 6,156,156
Increase/
(Decrease)Amendment Description:
General Services Fund Revenues:-
General Services Fund
Expenditures:-
At mid year, anticipated revenues of the General Services Fund exceed anticipated expenditures by $79,300 for fiscal
year 2019/20.
No amendments are proposed to General Services
Fund revenues at mid year.
No amendments are proposed to General Services
Fund expenditures at mid year.
For The Six Month Period of October 1, 2019 - March 31, 2020
INTERNAL SERVICE FUNDS
MID YEAR REVIEW
15
2019/20 Mid-Year Variance %2019/20
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Six Month Period of October 1, 2019 - March 31, 2020
INTERNAL SERVICE FUNDS
MID YEAR REVIEW
ADMINISTRATIVE SERVICES FUND
Administrative Services Revenues:
Charges for Service 12,816,930 6,288,976 6,527,954 49%- 12,816,930
Miscellaneous Revenues 180,000 105,658 74,342 59%- 180,000
Transfers In 209 3,863 (3,654) 1849%- 209
Fund Equity - - - ~- -
Total Revenues 12,997,139 6,398,498 6,598,641 49%- 12,997,139
Administrative Services Expenditures:
Info Tech / Admin 413,294 207,410 205,884 50%- 413,294
Info Tech / Network Svcs 4,184,050 2,000,926 2,183,124 48%- 4,184,050
Info Tech / Software Applications 3,274,240 1,908,433 1,365,807 58%- 3,274,240
Info Tech / Telecommunications 915,440 403,336 512,104 44%- 915,440
Public Comm / Courier 193,165 70,273 122,892 36%- 193,165
Clearwater Customer Service 3,785,780 1,811,740 1,974,040 48%- 3,785,780
Total Expenditures 12,765,969 6,402,119 6,363,850 50%- 12,765,969
Increase/
(Decrease)Amendment Description:
Administrative Services Fund
Revenues:-
Administrative Services Fund
Expenditures:-
No amendments are proposed to Administrative
Services Fund revenues at mid year.
No amendments are proposed to Administrative
Services Fund expenditures at mid year.
At mid year, anticipated revenues of the Administrative Services Fund exceed anticipated expenditures by $231,170 for
fiscal year 2019/20.
16
2019/20 Mid-Year Variance %2019/20
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Six Month Period of October 1, 2019 - March 31, 2020
INTERNAL SERVICE FUNDS
MID YEAR REVIEW
GARAGE FUND
Garage Fund Revenues
Charges for Service 19,558,770 8,974,072 10,584,698 46%- 19,558,770
Miscellaneous Revenues 1,106,000 709,030 396,970 64%- 1,106,000
Transfers In 222 222 - 100%- 222
Fund Equity 124,030 - 124,030 0%- 124,030
Total Revenues 20,789,022 9,683,324 11,105,698 47%- 20,789,022
Garage Fund Expenditures:
Fleet Maintenance 18,490,490 8,705,800 9,784,690 47%- 18,490,490
Radio Communications 2,298,532 1,209,517 1,089,015 53%- 2,298,532
Total Expenditures 20,789,022 9,915,316 10,873,706 48%- 20,789,022
Increase/
(Decrease)Amendment Description:
Garage Fund Revenues:-
Garage Fund Expenditures:-
At mid year, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2019/20.
No amendments are proposed to Garage Fund
revenues at mid year.
No amendments are proposed to Garage Fund
expenditures at mid year.
17
2019/20 Mid-Year Variance %2019/20
1 Qtr Amended Year to Date YTD Actual vs.YTD vs.Proposed MY Amended
Budget Actual Adopted Bud Budget Amendment Budget
For The Six Month Period of October 1, 2019 - March 31, 2020
INTERNAL SERVICE FUNDS
MID YEAR REVIEW
CENTRAL INSURANCE FUND
Central Insurance Revenues:
Charges for Service 25,409,300 13,340,481 12,068,819 53%- 25,409,300
Miscellaneous Revenues 800,000 673,420 126,580 84%- 800,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 26,209,300 14,013,901 12,195,399 53%- 26,209,300
Central Insurance Expenditures:
Finance / Risk Management 432,868 161,917 270,951 37%- 432,868
HR / Employee Benefits 401,490 153,534 247,956 38%- 401,490
HR / Employee Health Clinic 1,703,020 418,534 1,284,486 25%- 1,703,020
Non-Departmental 23,052,722 11,352,768 11,699,954 49%- 23,052,722
Total Expenditures 25,590,100 12,086,752 13,503,348 47%- 25,590,100
Increase/
(Decrease)Amendment Description:
Central Insurance Fund Revenues:-
Central Insurance Fund
Expenditures:-
At mid year, anticipated revenues of the Central Insurance Fund exceed anticipated expenditures by $619,200 for fiscal
year 2019/20.
No amendments are proposed to Central Insurance
Fund revenues at mid year.
No amendments are proposed to Central Insurance
Fund expenditures at mid year.
18
CAPITAL IMPROVEMENT PROGRAM
Mid Year Summary
FY 2019/20
19
The amended 2019/20 Capital Improvement Program budget report is submitted for the City Council's mid-year review.
The proposed amendment is a net budget increase in the amount of $226,683. This review provides the opportunity
to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant
budget increases encompassed within this review are as follows:
The City Council did not previously approve the following capital improvement budget activity. These amendments are
needed to bring the budget in line with revenues received:
➢ Fire Boat - a budget increase of $40,363 in Pinellas County Fire protection tax.
➢ Video Teleconferencing Equipment - a budget decrease of $304,257 of grant revenue from the Assistance to
Firefighters grant program.
➢ Line Relocation - Maintenance - a budget increase of $24,240 in reimbursement revenues from Pinellas
County.
➢ RO Plant Expansion Res #1 - a budget increase of $44,307 in water revenue and $2,500 in grant revenues from
the Department of Health.
➢ RO Plant @WTP #3 - a budget increase of $89,594 of water revenue.
➢ Vehicle & Equipment - Water - a budget decrease of $20,788 of lease purchase proceeds.
➢ Sanitary Sewer Relocation - a budget increase of $23,985 in reimbursement revenues from Pinellas County.
➢ Vehicle & Equipment - Sewer - a budget decrease of $52,299 in lease purchase proceeds.
➢ Pinellas New Mains / Service Lines - a budget increase of $259,673 of property owners share revenue.
➢ Line Relocation Pasco - Capitalized - a budget increase of $21,765 of property owners share revenue.
➢ Natural Gas Vehicle - a budget increase of $43,515 in CNG rebates from the State of Florida.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council
Budget Increase Approval
➢ Clearwater Airpark Vehicle Replacement $ 32,018 06/04/20
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
Fire Boat
1 91271 40,363 *
To record a budget increase of $40,362.96 of Pinellas County fire
protection tax.This will bring budgeted revenues in line with actual
revenues received.40,363
Old Fire Station 45 Demolition - CLOSE PROJECT
2 91272 (75,753)
To record transfer of $75,753.09 in General Fund revenues to
project C2007,Citywide Audio/Visual Solutions.This project will be
closed.(75,753)
Video Teleconferencing Equipment - Fire
3 G1803 (304,257) *
To record a budget decrease of $304,257.00 of grant revenue due
to cancellation of grant.
(39,300)
To record a transfer of $39,300.00 in general fund revenues to
project C2007,Citywide Audio/Visual Solutions.This project will be
closed.(343,557)
Clearwater Airpark Vehicle Replacement - NEW PROJECT
4 G2012 25,614 *
6,404 32,018
Citywide Audio/Visual Solutions - NEW PROJECT
5 C2007 115,053
To establish the project and record transfers of general fund
revenue of $75,753.09 from project 91272,Fire Station 45
Demolition,and $39,300.00 from project G1803,Video
Teleconferencing Equipment.115,053
Line Relocation - Maintenance
6 96722 24,240 *
To record a budget increase of $24,240.07 of reimbursement
revenues from Pinellas County.This will bring budgeted revenues in
line with actual revenues received.24,240
RO Plant Expansion Res #1
7 96764 2,500 *
44,307 46,807
R.O. Plant at Res #2
8 96767 2,500 *
To record a budget increase $2,500.00 of in grant revenue from the
Dept.of Heath.This will bring budgeted revenues in line with actual
revenues received.2,500
CAPITAL IMPROVEMENT PROGRAM
Mid Year Amendments
FY 2019/20
To establish the project and record a budget increase of $25,614.40
of FDOT grant revenue and a transfer of Airpark fund revenues of
$6,403.60 which will provide the required matching funds. This was
approved by the City Council on June 4, 2020.
To record a budget increase of $2,500.00 in grant revenues from
the Dept. of Health and an increase of $44,307.00 in water revenue
to bring the budget inline with actual revenues.
20 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Mid Year Amendments
FY 2019/20
Reverse Osmosis Plant @WTP #3
9 96782 89,594 *
To record a budget increase of $89,594.00 of water revenue to
bring the budget inline with actual revenues. 89,594
Reclaimed Water Distribution System R&R
10 96784 669 *
To record a budget increase of $669.00 of reimbursement revenue.
This will bring budgeted revenues in line with actual revenues
received.669
Vehicle & Equipment - Water
11 L1905 (20,788) *
To record a budget decrease of $20,788.06 of lease purchase
proceeds. The equipment was purchased under budget.(20,788)
Sanitary Sewer Relocation
12 96634 23,985 *
To record a budget increase of $23,985.10 of reimbursement
revenues from Pinellas County.This will bring budgeted revenues in
line with actual revenues received.23,985
Sanitary Sewer R&R
13 96665 1,000 *
To record a budget increase of $1,000.00 of reimbursement
revenue.This will bring budgeted revenues in line with actual
revenues received.1,000
Generators - Sewer Fund
14 L1903 (15,750) *
To record a budget decrease of $15,750.00 of lease purchase
proceeds. The generators were purchased under budget.(15,750)
Vehicle & Equipment - Sewer
15 L1904 (52,299) *
To record a budget decrease of $52,299.22 of lease purchase
proceeds. The equipment was purchased under budget.(52,299)
Line Relocation Pinellas Capitalized
16 96374 610 *
To record a budget increase in the amount of $609.54 of property
owners share revenue.This will bring budgeted revenues in line
with actual revenues received.610
Pinellas New Mains/Service Lines
17 96377 259,673 *
To record a budget increase of $259,672.74 of property owners
share revenue.This will bring budgeted revenues in line with actual
revenues received.259,673
21 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT PROGRAM
Mid Year Amendments
FY 2019/20
Pasco New Mains/Service Lines
18 96378 11,883 *
To record a budget increase of $11,883.13 of property owners
share revenue.This will bring budgeted revenues in line with actual
revenues received.11,883
Line Relocation Pasco - Capitalized
19 96381 21,765 *
To record a budget increase of $21,764.92 of property owners
share revenue.This will bring budgeted revenues in line with actual
revenues received.21,765
Gas System - Pinellas Building
20 96384 2,800 *
To record a budget increase of $2,800.00 of Gas revenue.This will
bring budgeted revenues in line with revenue.2,800
Expanded Energy Conservation
21 96386 18,356 *
To record a budget increase of $18,355.92 of property owners
share revenue.This will bring budgeted revenues in line with actual
revenues received.18,356
Natural Gas Vehicle
22 96387 43,515 *
To record a budget increase of $43,515.00 of other refunds for CNG
rebates from the State of Florida.This will bring budgeted revenues
in line with actual revenues received.43,515
226,683 - - 226,683
TOTAL
BUDGET INCREASE
/(DECREASE)
22 * indicates budget amendment only
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2019 to March 31, 2020
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/19 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Police Protection
P1802 Police Equipment Replacement 424,698 424,698 424,698 367,443 56,674 582
P1803 Command Bus Refurbishment 200,000 200,000 200,000 - - 200,000
P1901 Lift Station - PD Sub-Station 300,000 300,000 300,000 - - 300,000
P1902 Police Information Systems 400,000 400,000 400,000 18,402 326,201 55,397
PD00180001 Police District 3 Sub Station 1,200,000 1,200,000 1,200,000 41,890 979,783 178,327
Sub-Total 2,524,698 2,524,698 - 2,524,698 427,734 1,362,658 734,306
Fire Protection
91218 Fire Engine Replacement 2,824,786 2,824,786 2,824,786 2,791,668 - 33,118
91221 EMS Capital Equipment 1,165,710 1,165,710 1,165,710 1,031,480 - 134,230
91229 Replace & Upgrade Airpacks 1,966,590 1,966,590 1,966,590 1,708,591 - 257,999
91236 Rescue Vehicle 200,000 200,000 200,000 200,000 - -
91244 Aerial Truck 2,890,000 2,890,000 2,890,000 1,294,584 1,358,895 236,521
91257 AED Program 237,770 237,770 237,770 163,252 - 74,518
91259 Radio Replacements 1,519,640 1,519,640 1,519,640 1,519,353 - 287
91260 Thermal Imaging Cameras 249,210 249,210 249,210 115,711 - 133,499
91261 Personal Protection Equip 2,126,720 2,126,720 2,126,720 1,861,539 116,913 148,268
91262 SCBA Upgrade - Fill Station 125,000 125,000 125,000 82,366 - 42,634
91263 Extrication Tools 177,000 177,000 177,000 125,708 9,200 42,093
91264 Fire Hose Replacement 452,570 452,570 452,570 301,045 - 151,525
91271 Fire Boat 968,000 968,000 40,363 1,008,363 619,808 - 388,555 1
91272 Old Fire Station 45 Demolition 100,000 100,000 (75,753) 24,247 24,247 - 0 C 2
FD00190001 Fire Station 46 - Beach 6,372,693 6,372,693 6,372,693 20,100 715,303 5,637,290
FD00190002 Fire Station 47 Replacement 4,839,441 4,839,441 4,839,441 705,703 - 4,133,738
G1803 Video Teleconferencing Equip 343,557 343,557 (343,557) - - - - C 3
M2005 Fire Training Tower 50,000 50,000 50,000 - 52,987 (2,987)
Sub-Total 26,608,686 26,608,686 (378,947) 26,229,739 12,565,154 2,253,298 11,411,288
Major Street & Sidewalk Maintenance
ENRD180001 Druid Road Trail 3,483,646 3,162,042 3,162,042 3,162,041 - 0 C
ENRD180002 Bridge Maintenance & Improve 7,406,247 7,406,247 7,406,247 99,283 755,327 6,551,637
ENRD180003 Traffic Calming 1,905,031 1,905,031 1,905,031 347,835 - 1,557,196
ENRD180004 Streets and Sidewalks 14,417,793 14,433,024 14,433,024 7,752,466 1,897,084 4,783,474
ENGF180001 Downtown Streetscaping 6,735,405 6,735,405 6,735,405 467,087 126,016 6,142,301
ENGF200001 Redesign Fort Harrison/Myrtle 1,000,000 1,000,000 1,000,000 - - 1,000,000
Sub-Total 34,948,122 34,641,749 - 34,641,749 11,828,713 2,778,427 20,034,608
Intersections
ENRD180005 City-Wide Intersection Improve 2,407,650 2,407,650 2,407,650 825,895 86,222 1,495,533
ENRD180006 Traffic Signal 916,311 966,505 966,505 480,463 314,685 171,357
ENRD180007 Traffic Safety Infrastructure 1,136,765 1,136,765 1,136,765 390,846 173,179 572,740
Sub-Total 4,460,726 4,510,920 - 4,510,920 1,697,204 574,086 2,239,630
Parking
ENPK180001 Parking Lot Resurfacing 958,476 658,476 658,476 31,609 - 626,867
ENPK180002 Parking Lot Improvement 1,478,802 1,478,802 1,478,802 570,195 9,750 898,857
ENPK180003 Parking Facilities 1,201,348 1,501,348 1,501,348 135,869 741,276 624,203
Sub-Total 3,638,626 3,638,626 - 3,638,626 737,673 751,026 2,149,927
Miscellaneous Engineering
ENGF180002 Downtown Intermodal 924,756 924,756 924,756 - - 924,756
ENGF180003 Miscellaneous Engineering 274,146 274,146 274,146 28,287 - 245,860
92842 U.S. 19 Wayfinding Project 1,450,000 1,450,000 1,450,000 215,835 - 1,234,165
ENGF180004 Survey Equipment Replacement 20,788 20,788 20,788 - - 20,788
C2004 Lift Stations - General Gov 850,000 850,000 850,000 - - 850,000
ENGF200003 Memorial Causeway Bridge Light - 1,600,000 1,600,000 13,000 153,656 1,433,344
Sub-Total 3,519,691 5,119,691 - 5,119,691 257,121 153,656 4,708,913
23
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2019 to March 31, 2020
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/19 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Land Acquisition
93133 Park Land Acquisition 1,331,351 1,331,351 1,331,351 1,331,119 - 232
Sub-Total 1,331,351 1,331,351 - 1,331,351 1,331,119 - 232
Park Development
93203 Carpenter Field-Infras Rep/Imprv 622,817 622,817 622,817 594,247 - 28,570
93205 Spectrum Field Infrast Improve 3,332,272 3,332,272 3,332,272 3,138,874 84,911 108,487
93247 Fitness Equipment Replacement 490,000 490,000 490,000 434,088 - 55,912
93251 Morningside Rec Ctr Replacement 7,189,000 7,189,000 7,189,000 7,151,902 3,006 34,092
93263 Public Art Maintenance 1,498 1,498 1,498 1,173 - 325
93271 Swimming Pool R&R 1,306,876 1,306,876 1,306,876 976,882 25,533 304,461
93272 Bicycle Paths-Bridges 5,858,833 5,858,833 5,858,833 3,767,838 107,597 1,983,398
93278 Long Center Infra Repairs 2,158,283 2,158,283 2,158,283 1,740,723 14,500 403,060
93286 Parking Lot/Bike Path Rsr/Imprv 801,618 801,618 801,618 610,327 - 191,291
93602 Sp Events Equip Rep & Rplcmnt 330,000 330,000 330,000 297,214 - 32,786
93604 Brdwlks & Docks Rep & Rplcmnt 605,000 605,000 605,000 573,652 900 30,448
A1901 Miscellaneous Minor Public Art 112,785 112,785 112,785 9,070 3,000 100,715
93612 McMullen Tennis Complex 878,103 878,103 878,103 867,467 - 10,636
93618 Miscellaneous Park & Rec Contract 315,000 315,000 315,000 285,819 1,361 27,820
93620 Sports Field Lighting 565,000 565,000 565,000 207,316 10,870 346,814
ENGF180007 Phillip Jones Park Renovations 224,726 224,726 224,726 11,471 8,731 204,525
93633 Pier 60 Pk & Bchwlk Rep & Improv 1,139,377 1,139,377 1,139,377 987,631 850 150,897
93634 Concrete Sidewalk & Pad Repair 368,176 368,176 368,176 288,162 704 79,310
93635 Park Amenity Purch & Rplcmnt 1,047,800 1,047,800 1,047,800 678,419 - 369,381
93636 Tennis Court Resurfacing 830,310 830,310 830,310 392,369 79,951 357,990
93637 Playground & Fitness Purch & Rplc 998,599 998,599 998,599 649,597 49,725 299,277
93638 Fencing Replacement Program 809,664 809,664 809,664 664,915 - 144,749
93639 Marina Dist Brdwalk & Entry Node 751,930 751,930 751,930 751,930 - - C
93642 Phillip-Jones Restroom/Concess 507,944 507,944 507,944 169,504 110,380 228,060
93646 Rest Rm Expan-Barefoot Bch House 480,580 480,580 480,580 287,537 5,750 187,293
93648 Moccasin Lake Park Master Plan 1,182,432 1,182,432 1,182,432 1,114,510 4,892 63,030
93650 Crest Lake Park Improvement 7,500,000 7,500,000 7,500,000 1,497,896 5,910,578 91,525
93652 Countryside Plex Restroom/Conces 4,099,500 4,099,500 4,099,500 2,252,142 808,297 1,039,062
93654 Recreation Centers Infras Repairs 520,000 520,000 520,000 186,327 46,297 287,376
93656 Jack Russell Demo/Refurb 499,575 499,575 499,575 499,575 - (0)
93665 Youth Sports Field Renovations 46,297 46,297 46,297 - 2,262 44,035
93667 Del Oro Park Renovations 450,000 450,000 450,000 - - 450,000
93668 Showmaster Portable Stage 200,000 200,000 200,000 142,743 - 57,257
93672 Clw Bch Infrast Repairs & Improve 388,060 388,060 388,060 322,399 10,290 55,371
93673 Jack Russell Stadium Improve 1,289,066 1,289,066 1,289,066 1,051,671 4,579 232,816
C1902 Long Center Parking Improve 550,000 550,000 550,000 - - 550,000
C1903 Phillies Entrance Sign 150,000 150,000 150,000 - - 150,000
C1904 Ruth Eckerd Hall 8,500,000 8,500,000 8,500,000 6,500,000 - 2,000,000
C2001 Athletic Flds & Fac Reno/Improve 2,500,000 2,500,000 2,500,000 - - 2,500,000
C2002 Ed Wright Park Renovations 750,000 750,000 750,000 - - 750,000
ENGF200002 Beach Guard Admin Building 30,000 30,000 30,000 30,000 - -
L1901 P&R Vehicle and Equip Additions 245,110 245,110 245,110 245,110 0 0
M1901 Countryside Sports Complex Reno 100,000 100,000 100,000 - - 100,000
M2002 Environ Park Remediate & Protect 50,000 50,000 50,000 - - 50,000
M2006 Right of Way Tree Mgt Prog 250,000 250,000 250,000 - - 250,000
PRAF180001 Eddie Moore Softball Plex Reno 790,000 790,000 790,000 779,638 - 10,362
Sub-Total 61,816,231 61,816,231 - 61,816,231 40,160,134 7,294,963 14,361,133
Marine Facilities
93403 Beach Guard Facility Maint 348,292 348,292 348,292 348,292 - - C
ENGF190002 Beach Guard Tower 158,239 158,239 158,239 50,543 4,650 103,046
93410 Clwr Harbor Marina Maint 260,000 260,000 260,000 209,690 12,544 37,766
ENGF180006 City-wide Docks and Seawall 1,986,739 1,986,739 1,986,739 1,083,994 236,168 666,578
93415 Waterway Maintenance 510,000 510,000 510,000 335,869 31,340 142,791
24
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2019 to March 31, 2020
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/19 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Marine Facilities - continued
93418 Utilities Services Replacement 412,714 412,714 412,714 170,456 - 242,258
93420 Fuel System R & R 142,752 142,752 142,752 106,816 25,087 10,849
93422 Dredging of City Waterways 1,046,204 1,046,204 1,046,204 483,487 - 562,717
ENGF180014 Seminole Boat Launch Improve 6,752,000 6,752,000 6,752,000 3,135,472 78,591 3,537,937
93499 Pier 60/Sailing Center Maint 481,952 481,952 481,952 329,858 6,565 145,529
C1905 Beach Marina Upgrade 500,000 500,000 500,000 - 6,680 493,320
C1906 Clw Harbor Marina Repl & Up 206,000 206,000 206,000 - - 206,000
M1902 Marine Fac Maint Dock R&R 314,970 314,970 314,970 115,415 10,744 188,811
Sub-Total 13,119,862 13,119,862 - 13,119,862 6,369,892 412,369 6,337,601
Airpark
94817 Airpark Maintenance & Repair 244,000 244,000 244,000 201,797 - 42,203
94886 Clw Airpark Masterplan Update 110,000 110,000 110,000 109,325 - 675
94894 Ground Support Equip Upgrade 100,000 100,000 100,000 54,560 - 45,440
G1901 Replace Hangar C 1,200,000 1,200,000 1,200,000 - 1,186,111 13,889
G1908 Clw Airpark FDOT Security Grant 75,000 75,000 75,000 22,808 52,192 -
G2009 Ground Support Equip Replace - 19,467 19,467 - 19,466 1
G2012 Clw Airpark Vehicle Replace - - 32,018 32,018 - - 32,018 4
Sub-Total 1,729,000 1,748,467 32,018 1,780,485 388,490 1,257,770 134,225
Libraries
93527 Books & Other Lib Materials 7,696,601 7,696,601 7,696,601 7,602,059 - 94,542
93530 Consolidated Eastside/SPC Libr 6,250,000 6,250,000 6,250,000 5,295,761 - 954,239
93532 Libr Maker Space Maint. & Up 257,560 257,560 257,560 124,758 51,193 81,609
93534 Library FF&E Repair & Replace 335,000 335,000 335,000 123,646 8,471 202,882
93535 Countryside Library Demolition 75,000 75,000 75,000 - - 75,000
Sub-Total 14,614,161 14,614,161 - 14,614,161 13,146,224 59,665 1,408,273
Garage
94233 Motorized Equip-Cash II 2,081,156 2,081,156 2,081,156 1,989,309 13,584 78,263
94238 Police Vehicles 3,319,686 3,319,686 3,319,686 2,022,237 355,002 942,447
94241 Motorized Equip Replace - L/P 38,808,946 38,807,265 38,807,265 38,807,265 - 0 C
94246 Fleet Management & Mapping 710,000 710,000 710,000 366,041 - 343,959
94627 Misc Budgetary Vehicle Addition 167,799 191,617 191,617 183,449 - 8,168
C1901 Beach Radio Tower 852,370 852,370 852,370 - - 852,370
GSFL180001 Fleet Facility R&R 269,520 269,520 269,520 11,747 - 257,773
GSFL180002 P25 Radio Equipment & Infrast 2,200,000 2,200,000 2,200,000 56,896 - 2,143,104
L1910 Motorized Equipment Replace 8,732,446 8,734,127 8,734,127 2,587,838 4,766,139 1,380,150
L1911 Off Cycle Equipment Replace 200,000 200,000 200,000 19,710 144,337 35,953
Sub-Total 57,341,923 57,365,741 - 57,365,741 46,044,491 5,279,062 6,042,188
Maintenance of Buildings
C1907 City Hall Hardening 100,000 100,000 100,000 - - 100,000
C1909 City Hall Move 383,085 383,085 383,085 380,569 2,000 516
ENGF180012 Public Works Complex 1,615,664 1,615,664 1,615,664 1,926 - 1,613,738
GSBM180001 Air Cond Replace-City Wide 754,436 754,436 754,436 511,040 34,500 208,896
GSBM180002 Flooring for Facilities 1,127,837 1,127,837 1,127,837 534,328 17,438 576,071
GSBM180003 Roof Repair and Replacement 1,545,409 1,545,409 1,545,409 804,913 - 740,497
GSBM180004 Painting of Facilities 592,923 592,923 592,923 73,485 - 519,438
GSBM180005 Fencing of Facilities 143,170 143,170 143,170 73,199 - 69,970
GSBM180006 Light Replacement & Repair 378,197 378,197 378,197 243,625 - 134,572
GSBM180007 Elevator Refurbish/Modern 560,576 560,576 560,576 11,118 1,072 548,386
GSBM180008 Building Systems 1,318,377 1,318,377 1,318,377 617,221 - 701,156
GSBM180009 New A/C Chiller System 4,350,000 4,350,000 4,350,000 1,746,281 27,750 2,575,969
GSBM180010 General Services R&R 325,000 325,000 325,000 235,056 - 89,944
GSBM180011 Generator Maintenance 550,000 550,000 550,000 - - 550,000
GSBM180012 General Faci Bldg Major Reno 1,935,242 1,935,242 1,935,242 122,062 8,713 1,804,467
L1902 B&M Vehicle & Equipment 65,000 65,000 65,000 - - 65,000
Sub-Total 15,744,916 15,744,916 - 15,744,916 5,354,823 91,474 10,298,619 25
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2019 to March 31, 2020
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/19 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Miscellaneous
94729 City-wide Connect Infra 3,923,089 3,923,089 3,923,089 3,540,777 - 382,312
94736 Geographic Information Sys 1,160,997 1,160,997 1,160,997 954,455 - 206,542
ENGF180010 Pollutant Storage Tank 379,408 379,408 379,408 21,615 21,765 336,028
ENGF180011 Environmental Assmt & Clean-up 663,636 663,636 663,636 24,945 55,409 583,282
L1908 Network Infra & Server R&R 1,343,191 1,343,191 1,343,191 942,786 91,885 308,520
M1912 Network Infra & Server Upgrade 121,048 148,226 148,226 52,941 - 95,285
L1907 IT Disaster Recovery 205,396 205,396 205,396 58,142 - 147,254
M1911 IT Disaster Recovery Equipment 100,000 100,000 100,000 - - 100,000
L1906 Telecommunications Upgrade 519,047 519,047 519,047 - - 519,047
94828 Financial Systems Upgrades 4,058,165 4,058,165 4,058,165 2,492,227 214,610 1,351,329
94829 CIS Upgrades / Replacement 1,097,376 1,097,376 1,097,376 428,583 668,793
94830 MS Licensing / Upgrades 1,100,000 1,100,000 1,100,000 842,601 16,201 241,198
94833 Computer Monitors 409,828 409,828 409,828 392,266 - 17,562
94850 Backfile Conversion of Records 500,000 500,000 500,000 187,660 - 312,340
94857 Accela Permit & Code Enforce 300,000 300,000 300,000 208,145 - 91,855
94861 Library Technology 1,450,000 1,450,000 1,450,000 1,307,169 - 142,831
94873 Citywide Camera System 285,000 285,000 285,000 118,298 - 166,702
94874 City Enterprise Timekeep Sys 310,000 310,000 310,000 182,082 5,620 122,298
94880 Granicus Agenda Mgt Sys 160,000 160,000 160,000 41,136 - 118,864
94883 Business Proc Review & Improve 650,000 650,000 650,000 275,738 369 373,893
94888 City EOC & Disaster Recovery Fac 3,360,000 3,360,000 3,360,000 2,302,682 416,366 640,952
94890 Enterprise Adv Audio Video R&R 1,063,000 472,822 472,822 472,822 - 0
ENGF180013 Imagine Clearwater 13,723,329 12,241,322 12,241,322 4,354,320 4,748,092 3,138,910
C2006 ADA Transition Plan 300,000 300,000 300,000 - - 300,000
M1914 Sustainability Initiatives 100,000 200,000 200,000 - - 200,000
M1915 Belmont Park Revitalization 130,000 336,612 336,612 - - 336,612
M2007 City EOC & Disaster Recover R&R 50,000 50,000 50,000 - - 50,000
C2007 Citywide Audio/Visual Solutions - - 115,053 115,053 - - 115,053 5
Sub-Total 37,462,510 35,724,115 115,053 35,839,168 19,201,390 5,570,317 11,067,461
UTILITIES
Stormwater Utility
ENST180001 Stormwater System Improve 10,301,097 10,301,097 10,301,097 1,972,684 235,180 8,093,233
ENST180002 Allen's Creek Improvement 2,816,271 2,816,271 2,816,271 1,076,330 1,595,380 144,560
ENST180003 Stormwater System Expansion 1,815,576 1,815,576 1,815,576 - - 1,815,576
ENST180004 Stevenson Creek 4,105,686 4,105,686 4,105,686 1,900 - 4,103,786
ENST180005 Coastal Basin Projects 3,868,285 4,629,418 4,629,418 827,668 50,537 3,751,213
ENST180006 Alligator Creek Watershed Proj 5,263,132 5,263,132 5,263,132 375,136 59,203 4,828,793
ENST180008 Hillcrest Bypass Culvert 4,096,167 4,096,167 4,096,167 2,687,201 1,089,682 319,284
ENST180009 East Gateway Improvements 3,519,273 2,758,140 2,758,140 2,758,140 - (0)
ENST180010 Lower Spring Branch Improve 2,320,000 2,320,000 2,320,000 152,352 156,692 2,010,956
C1908 Stormwater Vehicles & Equip 2,875,500 2,875,500 2,875,500 2,464,943 85,019 325,538
Sub-Total 40,980,986 40,980,986 - 40,980,986 12,316,355 3,271,693 25,392,938
Water System
96721 System R & R - Maintenance 4,035,686 4,035,686 4,035,686 2,533,187 154,771 1,347,728
96722 Line Relocation - Maintenance 8,017,305 8,017,305 24,240 8,041,545 2,015,637 904,663 5,121,245 6
96739 Reclaimed Water Dist Sys 46,686,453 46,686,453 46,686,453 46,027,197 27,428 631,828
96740 Water Supply/Treatment 2,626,926 2,626,926 2,626,926 2,626,926 - 0
96742 Line Relocation-Capitalized 7,998,570 7,998,570 7,998,570 6,585,074 39,596 1,373,900
96744 System Expansion 3,343,743 3,343,743 3,343,743 3,025,456 - 318,287
96764 RO Plant Exp Res #1 14,659,408 14,659,408 46,807 14,706,215 12,837,867 13,685 1,854,663 7
M1908 RO Plant Exp Res #1 R&R 1,000,000 1,000,000 1,000,000 - - 1,000,000
96767 RO Plant at Res #2 43,092,939 43,092,939 2,500 43,095,439 41,250,265 1,388,166 457,008 8
M1909 RO Plant at Res #2 R&R 1,050,000 1,050,000 1,050,000 - - 1,050,000
96773 Groundwater Replenishm Fac 20,900,118 20,900,118 20,900,118 5,902,487 - 14,997,631
96782 RO Plant @WTP #3 1,510,000 1,510,000 89,594 1,599,594 218,585 - 1,381,009 9
26
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2019 to March 31, 2020
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/19 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Water System - continued
96783 Water Sys Upgrades/Improve 3,849,000 3,849,000 3,849,000 944,837 150,304 2,753,860
96784 Reclaim Water Distrib Sys R&R 2,094,584 2,094,584 669 2,095,253 393,339 142,123 1,559,792 10
96785 Feasibility Studies/Evalu - Water 3,655,000 3,655,000 3,655,000 1,468,944 1,019,682 1,166,374
96786 Devices/Equipments - Water 600,000 600,000 600,000 - - 600,000
L1905 Vehicle & Equipment - Water 146,000 146,000 (20,788) 125,212 125,212 - - 11
Sub-Total 165,265,732 165,265,732 143,022 165,408,754 125,955,013 3,840,417 35,613,324
Sewer System
96212 Sanitary Sewer Upgrades/Impr 14,004,551 14,004,551 14,004,551 5,295,516 4,974,936 3,734,100
96213 Marshall Street Upgrades/Impr 7,294,299 7,294,299 7,294,299 3,310,718 1,960,917 2,022,663
M1905 Marshall Street Plant R&R 2,900,000 2,900,000 2,900,000 45,374 13,970 2,840,657
96214 East Plant Upgrades/Improve 2,700,000 2,700,000 2,700,000 318,739 106,738 2,274,523
M1907 East Plant R&R 2,570,000 2,570,000 2,570,000 - 59,435 2,510,565
96215 N.E. Plant Upgrades/Improve 17,042,600 17,042,600 17,042,600 1,422,106 242,752 15,377,742
M1906 Northeast Plant R&R 1,219,313 1,219,313 1,219,313 233,634 - 985,679
96216 Laboratory Upgrade/Improve 1,155,079 1,155,079 1,155,079 12,168 2,690 1,140,222
96217 Pump Station R&R 1,950,192 1,950,192 1,950,192 507,334 - 1,442,858
96219 Devices/Equip Sewer Division 446,274 446,274 446,274 300,898 - 145,376
96630 Sanitary Sewer Extension 15,778,410 15,778,410 15,778,410 13,515,355 356,868 1,906,187
96634 Sanitary Sewer Relocation 6,477,352 6,477,352 23,985 6,501,337 4,554,369 136,340 1,810,628 12
96645 Laboratory Upgrade & R&R 1,803,627 1,803,627 1,803,627 1,783,627 - 20,000
96654 Facilities Upgrade & Improve 15,646,911 15,646,911 15,646,911 14,263,002 258,998 1,124,911
96664 Water Pollution Control R & R 28,375,864 28,375,864 28,375,864 16,918,202 1,081,548 10,376,113
96665 Sanitary Sewer R&R 41,827,082 41,827,082 1,000 41,828,082 27,289,872 9,110,180 5,428,030 13
96686 Pump Station Replacement 6,832,682 6,832,682 6,832,682 4,387,792 219,134 2,225,756
L1903 Generators - Sewer Fund 420,000 420,000 (15,750) 404,250 404,250 - - 14
L1904 Vehicle & Equip-Sewer 551,000 551,000 (52,299) 498,701 523,946 - (25,245) 15
M1910 Water Treatment Plant #3 R&R 318,851 318,851 318,851 - - 318,851
M2008 Vehicle and Equip-Sewer 26,000 26,000 26,000 - - 26,000
Sub-Total 169,340,086 169,340,086 (43,064) 169,297,022 95,086,902 18,524,506 55,685,615
Gas System
96358 Environmental Remediation 2,384,794 2,134,794 2,134,794 1,763,962 38,068 332,764
96365 Line Relocation-Pinellas Maint 756,106 756,106 756,106 516,773 71,382 167,952
96367 Gas Meter Change Out-Pinellas 3,863,000 3,863,000 3,863,000 3,774,423 - 88,577
96374 Line Relocation-Pinellas Capital 2,432,890 2,432,890 610 2,433,500 2,317,602 9,800 106,098 16
96376 Line Relocation - Pasco Maint 283,593 283,593 283,593 133,159 - 150,434
96377 Pinellas New Main / Serv Lines 33,051,118 33,051,118 259,673 33,310,791 32,393,168 - 917,623 17
96378 Pasco New Mains / Serv Lines 20,364,858 20,364,858 11,883 20,376,741 18,661,064 76,620 1,639,057 18
96379 Pasco Gas Meter Change Out 892,821 892,821 892,821 784,961 - 107,860
96381 Line Reloc-Pasco-Capitalized 887,386 887,386 21,765 909,151 646,934 53,374 208,843 19
96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 992,000 856,268 - 135,732
96384 Gas System - Pinellas Building 28,855,055 28,855,055 2,800 28,857,855 22,770,154 3,391,919 2,695,782 20
96385 Gas Main Extensions 1,557,845 1,557,845 1,557,845 1,448,166 - 109,679
96386 Expanded Energy Conservation 11,591,479 11,591,479 18,356 11,609,835 10,209,903 - 1,399,932 21
96387 Natural Gas Vehicle 5,731,069 6,481,069 43,515 6,524,584 4,659,771 20,000 1,844,813 22
96389 Future IMS Software & Hardware 450,000 450,000 450,000 345,776 8,272 95,952
96390 Gas Vehicle Additions 473,294 473,294 473,294 428,294 45,000 (0)
96391 Gas System Pasco Building 700,000 200,000 200,000 - - 200,000
96392 Gas Equipment Additions 189,278 189,278 189,278 189,278 - 0
M1904 Pinellas Building Equip R&R 400,000 400,000 400,000 - - 400,000
Sub-Total 115,856,586 115,856,586 358,601 116,215,188 101,899,654 3,714,435 10,601,098
27
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
MID YEAR: October 1, 2019 to March 31, 2020
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1/19 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref
Solid Waste
96426 Facility R & R 2,777,608 2,777,608 2,777,608 1,716,784 31,483 1,029,341
96443 Res Container Acquisition-II 2,101,741 2,101,741 2,101,741 1,535,205 - 566,536
96444 Comm Container Acquisition-II 4,380,020 4,195,420 4,195,420 3,552,585 - 642,835
96445 Solar Trash & Recycling Kiosks 314,414 314,414 314,414 239,182 - 75,232
SRTS180001 S.W.Transfer Station Rebuild 19,650,130 19,650,130 19,650,130 17,989,253 1,060,483 600,395
96448 Solid Waste CNG Station 150,000 150,000 150,000 - - 150,000
96449 Solid Waste Truck Wash Fac 555,500 555,500 555,500 - - 555,500
C2005/L2005 Underground Refuse Program - 1,570,090 1,570,090 12,908 1,346,995 210,187
Sub-Total 29,929,413 31,314,903 - 31,314,903 25,045,918 2,438,960 3,830,025
Utility Miscellaneous
96523 Pub Utilities Adm Bldg R&R 858,828 858,828 858,828 738,818 - 120,009
96526 Public Utility Admin Building 804,306 804,306 804,306 - - 804,306
Sub-Total 1,663,134 1,663,134 - 1,663,134 738,818 - 924,315
Recycling
96804 Recycling Carts/Dumpsters 1,306,650 1,306,650 1,306,650 850,072 - 456,578
96805 Recycling Expan/Particip/R&R 1,321,525 1,321,525 1,321,525 1,184,376 - 137,149
96811 Purchase of Transfer Tractors 408,000 408,000 408,000 395,983 - 12,017
SR00180003 Processing Ctr Building Replace 3,862,633 3,862,633 3,862,633 4,025 - 3,858,607
Sub-Total 6,898,808 6,898,808 - 6,898,808 2,434,456 - 4,464,352
TOTAL ALL PROJECTS 808,795,246 809,829,446 226,683 810,056,130 522,987,278 59,628,781 227,440,071
28
Special Program Fund
Mid Year
Budget Amendments
October 1, 2019 - March 31, 2020
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
General Government Programs
Lien Foreclosure Program
1 M1913 193,536
To record a budget increase of $188,200.30 in fine revenues and
$5,336.00 in land sale revenues collected to date to bring the
budget in line with actual receipts.193,536
General Government
Totals:193,536 - 193,536
Public Safety Programs
Foreclosure Registry - Nuisance Abatement
2 98609 10,900
To record a budget increase of $10,900.00 which represents
foreclosure registry fees collected to date to bring the budget in
line with actual receipts.10,900
Hurricane Irma
3 98610 946,749
To record a budget increase of $946,749.33 in federal and state
Irma reimbursements to bring the budget in line with actual
receipts.946,749
Police Extra Duty
4 99215 203,253 (22,385)
To record a budget increase of $203,253.00 in police service
revenue to bring the budget in line with actual receipts.
To record a transfer of $22,385.00 in police service revenue to
program 99350,Vehicle Replacement representing revenue
collected for vehicle usage on extra duty jobs. 180,868
Police Education Fund
6 99317 7,943
To record a budget increase of $7,943.49 in police education fine
revenue which will bring the budget in line with actual receipts.7,943
Investigative Cost Recovery
7 99329 47,477
To record a net budget increase of $47,477.33 which will bring the
budget in line with actual receipts.Amendments include an
increase of $16,030.28 in grant revenues;an increase of $1,161.44
in overtime reimbursement revenues;and an increase of
$30,285.61 in fines, forfeitures and penalties revenue.47,477
Florida Contraband Forfeiture Fund
8 99330 18,736 (50,000)
To record a budget increase of $18,736.00 fines,forfeitures and
penalties revenue which will bring the budget in line with actual
receipts.
To record budget transfers of fines,forfeitures and penalties
revenue of $50,000.00 to 99356, Safe Neighborhood Program.(31,264)
29
Special Program Fund
Mid Year
Budget Amendments
October 1, 2019 - March 31, 2020
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs (continued)
Vehicle Replacement
9 99350 - 22,385
To record a transfer of $22,385.00 in police services revenue from
99215,Police Extra Duty.This represents revenue collected for
vehicle usage on extra duty jobs. 22,385
Safe Neighborhood Program
10 99356 - 50,000
To record a budget transfer of $50,000.00 in fines,forfeitures,and
penalties revenue from program 99330,Florida Contraband
Forfeiture Fund.50,000
Crime Prevention Program
11 99364 8,200
To record a budget increase of $8,200.00 in donation revenues for
COVID response and the K-9 unit which will bring the budget in
line with actual receipts.8,200
Federal Forfeiture Sharing
12 99387 71,550
To record a budget increase of $71,549.58 in US Department of
Justice revenue which will bring the budget in line with actual
receipts.71,550
Emergency Operations
13 99927 - (200,000)
To record a transfer of $200,000 in General Fund revenues to
provide initial funding in special program D2001,COVID-19
Preparation & Response.(200,000)
COVID-19 Preparation & Response - NEW PROGRAM
14 D2001 200,000
To establish the program and record a transfer of General Fund
revenue from 99927,Emergency Operations to provide initial
funding.200,000
Public Safety Program
Totals:1,314,809 - 1,314,809
Physical Environment Programs
Tree Replacement Program
15 99970 3,408
To record a budget increase of $3,408.00 in fines forfeiture and
penalties revenue to bring the budget in line with actual receipts.3,408
Physical Environment Programs Program:
Totals:3,408 - 3,408
30
Special Program Fund
Mid Year
Budget Amendments
October 1, 2019 - March 31, 2020
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Economic Environment Programs
Public Facilities 2018 - CLOSE PROGRAM
16 99764 (5,151)
To record a budget transfer of $5,151.00 in Community
Development Block Grant revenues to G2004,Public Facilities
2020. (5,151)
Public Facilities 2019 - CLOSE PROGRAM
17 G1902 - (13,701)
To record a budget transfer of $13,701.07 in Community
Development Block Grant revenues to G2004,Public Facilities
2020. (13,701)
Program Admin 2019 - CLOSE PROGRAM
18 G1904 (20,600)
To record a budget transfer of $20,600.00 in Community
Development Block Grant revenues to G2004,Public Facilities
2020. (20,600)
Public Facilities 2020
19 G2004 (91,548)
To record budget transfers of Community Development Block
Grant (CDBG)Revenues from the following programs:$5,151.00
from 99764,Public Facilities 2018;$13,701.07 from G1902,Public
Facilities 2019;and $20,600.00 from G1904,Program
Administration 2019.Amendments also include a transfer of
$131,000.00 of CDBG revenues to G2010,CDBG-CV Fund,as
approved by council on May 7, 2020.(91,548)
CDBG-CV Fund - NEW PROGRAM
20 G2010 492,592 131,000
To establish the program and record a budget increase of
$492,592.00 in Community Development Block Grant revenues,
and a transfer of $131,000.00 in CDBG revenues from G2004,
Public Facilities 2020 as approved by the Council on May 7, 2020.623,592
Back-to-Business Grant Program - NEW PROGRAM
21 G2011 3,500,000
To establish the program and record a budget increase of
$3,500,000.00 in General Fund revenue as approved by City
Council on May 7, 2020.3,500,000
Economic Environment Program
Totals:3,992,592 - 3,992,592
31
Special Program Fund
Mid Year
Budget Amendments
October 1, 2019 - March 31, 2020
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Culture and Recreation Programs
Library Special Account
22 99910 8,500
To record a budget increase of $8,500.00 in donation revenue to
bring the budget in line with actual receipts.8,500
Special Events
23 PRSE190001 521,953
To record a net budget increase of $521,953.31;representing
increases of $18,350.21 in rental income,$1,847.00 in
sponsorship revenue,$501,401.80 in sales revenues,and $354.30
in reimbursements which will bring the budget in line with actual
receipts to date. 521,953
Culture and Recreation Program
Total:530,453 - 530,453
6,034,798 - 6,034,798
Total Budget
Increase/(Decrease):
32
SPECIAL PROGRAM STATUS SUMMARY
MID YEAR REVIEW: October 1, 2018 to March 31, 2019
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description Budget Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
GENERAL GOVERNMENT PROGRAMS
99421 Housing Consulting Service 115,000 115,000 - 115,000 49,334 - 65,666
99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 289,000 - 289,000 149,927 - 139,073
99868 Federal Early Retiree Reinsurance 651,500 651,500 - 651,500 559,222 - 92,279
99925 Peg Access Support 838,261 838,261 - 838,261 836,917 - 1,344
99928 Nagano Sister City Program 266,759 266,759 - 266,759 172,402 7,500 86,857
M1913 Lien Foreclosure Program 255,553 312,753 193,536 506,290 204,434 - 301,855 1
Sub-Total 2,416,073 2,473,273 193,536 2,666,809 1,972,235 7,500 687,074
PUBLIC SAFETY PROGRAMS
98609 Foreclosure Rgstry-Nuesance Abtmnt 97,900 112,900 10,900 123,800 21,512 - 102,288 2
98610 Hurricane Irma 1,511,864 1,585,708 946,749 2,532,457 2,705,518 600 (173,661) 3
99215 Police Extra Duty 3,323,638 3,702,591 180,868 3,883,459 3,693,084 - 190,375 4
99241 Human Trafficking Overtime 87,000 87,000 - 87,000 70,954 - 16,046
99279 Police Recruitments 171,010 171,010 - 171,010 66,906 - 104,104
99281 Fed Forfeitures - Treasury 194,515 196,150 - 196,150 120,171 - 75,980
99316 Police Volunteers 153,519 153,519 - 153,519 143,030 - 10,489
99317 Police Education Fund 1,363,042 1,377,941 7,943 1,385,885 1,304,567 - 81,317 6
99329 Investigative Recovery Costs 2,602,600 2,689,295 47,477 2,736,772 2,316,569 20,771 399,431 7
99330 FL Contraband Forfeiture Fnd 1,028,533 942,332 (31,264) 911,068 757,538 - 153,530 8
99350 Vehicle Replacement Fund 398,195 435,152 22,385 457,537 252,888 38,878 165,771 9
99356 Safe Neighborhood Program 1,216,702 1,291,846 50,000 1,341,846 1,173,850 25,447 142,548 10
99364 Crime Prevention Program 161,284 166,174 8,200 174,374 146,861 - 27,513 11
99387 Federal Forfeiture Sharing 2,477,549 2,527,046 71,550 2,598,596 1,813,462 33,033 752,101 12
99927 Emergency Operations 4,144,887 4,318,821 (200,000) 4,118,821 3,042,681 2,000 1,074,140 13
99982 EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612
G1802 2017 JAG Grant 46,977 46,977 - 46,977 46,977 - - C
G1804 2019 HVE Ped & Bicycle Safety 50,000 49,762 - 49,762 49,762 - - C
G2003 2020 HVE Ped & Bicycle Safety - 80,000 - 80,000 56,800 - 23,200
P1801 School Resource Officers 599,965 1,070,735 - 1,070,735 727,108 - 343,627
D2001 COVID-19 Prep & Response - - 200,000 200,000 20,488 48,840 130,673 14
Sub-Total 19,698,880 21,074,659 1,314,808 22,389,468 18,571,814 169,569 3,648,084
PHYSICAL ENVIRONMENT PROGRAMS
99970 Tree Replacement Project 1,599,914 1,911,131 3,408 1,914,539 923,117 24,509 966,913 15
Sub-Total 1,599,914 1,911,131 3,408 1,914,539 923,117 24,509 966,913
TRANSPORTATION PROGRAMS
98604 2016 Clearwater Ferry 519,120 519,120 - 519,120 519,120 - - C
Sub-Total 519,120 519,120 - 519,120 519,120 - -
ECONOMIC ENVIRONMENT PROGRAMS
99538 Affordable Housing Imp Fees 447,612 453,872 - 453,872 453,872 - 0 C
99729 Joint Hercules Pln & Econ Study 150,000 150,000 - 150,000 - - 150,000
99764 Public Facilities 2018 448,919 448,919 (5,151) 443,768 250,534 193,234 - C 16
99767 Infill Housing 2018 74,746 60,899 - 60,899 60,899 - 0 C
99768 Public Services 2018 106,725 93,985 - 93,985 93,985 - - C
99802 Brownfield Revolving Loan 1,206,597 1,216,732 - 1,216,732 420,381 - 796,351
99846 Economic Development - QTI 153,649 153,649 - 153,649 71,591 - 82,058
99871 State Brownfields Redevelopment Acct 165,463 165,463 - 165,463 165,463 - 0
99888 ULI Report Implementation 875,000 875,000 - 875,000 875,000 - - C
G1902 Public Facilities 2019 332,954 332,954 (13,701) 319,253 233,920 85,333 - C 17
G1903 Economic Development 2019 135,000 55,000 - 55,000 55,000 - - C
G1904 Program Administration 2019 186,188 186,188 (20,600) 165,588 165,588 - - C 18
G1905 Infill Housing 2019 282,297 162,359 - 162,359 162,359 - 0 C
G1906 Public Services 2019 111,140 107,243 - 107,243 107,243 - - C
G2004 Public Facilities 2020 113,938 344,360 (91,548) 252,812 - 99,000 153,812 19
G2005 Economic Development 2020 188,039 188,039 - 188,039 11,350 48,650 128,039
G2006 Program Administration 2020 261,309 261,309 - 261,309 71,132 - 190,177
33
SPECIAL PROGRAM STATUS SUMMARY
MID YEAR REVIEW: October 1, 2018 to March 31, 2019
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description Budget Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
ECONOMIC ENVIRONMENT PROGRAMS (continued)
G2007 Infill Housing 2020 86,154 86,154 - 86,154 5,436 - 80,718
G2008 Public Services 2020 114,600 114,603 - 114,603 57,612 56,991 -
M2009 Afford Housing & Comm Development - 290,853 - 290,853 - - 290,853
G2010 CDBG-CV Fund - - 623,592 623,592 - - 623,592 20
G2011 Back to Business Grant Program - - 3,500,000 3,500,000 - - 3,500,000 21
Sub-Total 5,440,332 5,747,582 3,992,592 9,740,174 3,261,365 483,208 5,995,601
HUMAN SERVICES PROGRAMS
98601 Next Steps to Better Nutrition 10,000 10,000 - 10,000 6,544 - 3,456
98606 Senior Citizens Services - EBWP 24,960 24,960 - 24,960 24,960 - - C
98607 Senior Citizens Services - Trips 14,000 14,000 - 14,000 10,858 - 3,142
99562 HUD Special Education 30,000 30,000 - 30,000 27,600 - 2,400
99844 United Way 13,580 13,580 - 13,580 10,883 - 2,697
99869 Health Prevention Program 195,269 195,269 - 195,269 176,019 - 19,251
99872 Coordinated Child Care - Ross Norton 2,718,545 3,171,577 - 3,171,577 2,182,970 3,000 985,607
Sub-Total 3,006,354 3,459,386 - 3,459,386 2,439,834 3,000 1,016,552
CULTURE AND RECREATION PROGRAMS
98608 Clark-Turner Trust (Library)106,077 106,077 - 106,077 - - 106,077
99910 Library Special Account 856,908 872,399 8,500 880,899 840,822 - 40,077 22
G1907 Clearwater for Youth Grants 18,000 18,000 - 18,000 8,278 - 9,722
PRSE190001 Special Events 1,737,345 1,944,997 521,953 2,466,950 1,894,792 30,251 541,907 23
Sub-Total 2,718,330 2,941,473 530,453 3,471,926 2,743,892 30,251 697,784
TOTAL ALL PROJECTS 35,399,003 38,126,625 6,034,798 44,161,423 30,431,376 718,038 13,012,009
34
City of Clearwater
SPECIAL DEVELOPMENT FUND
Mid Year
FY 2019/20
Increase/
(Decrease)Description
Revenues
No amendments are proposed to Special
Development Fund revenues at mid year .
-$ Net Revenue Amendments
Expenditures
No amendments are proposed to Special
Development Fund expenditures at mid year.
-$ Net Expenditure Amendments
35
SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS
Mid Year: October 1, 2019 - March 31, 2020 Third Quarter: October 1, 2019 - June 30, 2020
Original First Quarter Mid Year
Budget Amended Budget Amended Budget
2019/20 2019/20 2019/20 Amendments
Revenues:
Ad Valorem Taxes 3,247,290 3,247,290 3,247,290 -
Infrastructure Tax 11,763,080 11,763,080 11,763,080 -
Interest Earnings 550,000 550,000 550,000 -
Multi-Modal Impact Fees 150,000 150,000 150,000 -
Local Option Gas Tax 1,516,150 1,516,150 1,516,150 -
Allocation of Assigned Fund Balance 2,057,170 2,057,170 2,057,170 -
19,283,690 19,283,690 19,283,690 -
Expenditures:
Transfer to Capital Improvement Fund
Road Millage 3,247,290 3,247,290 3,247,290 -
Infrastructure Tax 13,820,250 13,820,250 13,820,250 -
Multi-Modal Impact fees 140,000 140,000 140,000 -
Local Option Gas Tax 1,427,120 1,427,120 1,427,120 -
18,634,660 18,634,660 18,634,660 -
SPECIAL DEVELOPMENT FUND
36
SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS
Mid Year: October 1, 2019 - March 31, 2020 Third Quarter: October 1, 2019 - June 30, 2020
Original First Quarter Mid Year
Budget Amended Budget Amended Budget
2019/20 2019/20 2019/20 Amendments
Revenues:
CDBG/Home Funds 764,040 764,040 764,040 -
Interest Earnings 100,000 143,006 143,006 -
Intergovernmental Revenue - 1,232,356 2,759,277 1,526,921
Charges for Service Revenue - 457,913 693,424 235,512
Judgments, Fines and Forfeit Revenue - 521,356 769,930 248,573
Miscellaneous Revenue - 472,991 996,783 523,792
Transfers from General Fund:- - 3,500,000 3,500,000
Sister City Program 37,380 37,380 37,380 -
United Way Campaign Fund 1,500 1,500 1,500 -
Special Events 349,730 349,730 349,730 -
Economic Development QTI 13,230 13,230 13,230 -
Police Recruitments 30,000 30,000 30,000 -
1,295,880 4,023,502 10,058,301 6,034,798
Expenditures:
General Government 37,380 94,580 288,116 193,536
Public Safety 30,000 1,405,779 2,720,588 1,314,809
Physical Environment - 311,217 314,625 3,408
Transportation - - - -
Economic Environment 516,960 824,211 4,816,803 3,992,592
Human Services 1,500 454,532 454,532 -
Culture and Recreation 349,730 572,873 1,103,327 530,453
Interfund Transfers 260,310 260,310 260,310 -
Transfer to Capital Fund - - - -
1,195,880 3,923,502 9,958,301 6,034,798
Revenues:
HOME Investment Partnerships 383,980 383,980 383,980 -
State Housing Initiatives Partnerships 262,000 262,000 262,000 -
Total - HOME/SHIP Funds 645,980 645,980 645,980 -
Expenditures:
Economic Environment 551,380 551,380 551,380
Interfund Transfers 94,600 94,600 94,600
Total - HOME/SHIP Programs 645,980 645,980 645,980 -
SPECIAL PROGRAM FUND
LOCAL HOUSING ASSISTANCE TRUST FUND
37
ADMINISTRATIVE CHANGE ORDERS
Mid Year Review
FY 2019/20
38
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute
change orders without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based
on the code specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one
change or cumulatively for the same project.
*****
05/15/20 Administrative Change Order #1 & Final – Emergency Operations Data
Center at Fire Station 48 (17-0013-FI). This change order increases items
for additional conduit and hardware to support electrical and data
connection resulting in a net increase to the contract.
Biltmore Construction Co, Inc. 4,114.00
05/15/20 Administrative Change Order #3 – Hilcrest Avenue Bypass Culvert (13-
0042-EN). This change order decreases, increases, and adds items to
accommodate redesign of creek bank stabilization resulting in a net zero
change to the contract.
Keystone Excavators, Inc. 0
05/21/20 Administrative Change Order #1 & Final – Kapok Terrace Sanitary Sewer
System (15-0036-UT). This change order decreases, increases, and adds
items in accordance with field conditions to close the contract resulting in
a net decrease to the contract.
Suncoast Development of Pinellas County, Inc. (306,781.76)
05/28/20 Administrative Change Order #2 & Final – Solid Waste Transfer Station
(15-0007-SW). This change order decreases and increases items in
accordance with field conditions to close the contract resulting in a net
increase to the contract.
Kokolakis Contracting. 55,867.49
Ordinance #9394-20
ORDINANCE NO. 9394-20
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2020 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
PROGRAM FUND, WATER AND SEWER FUND,
STORMWATER FUND, GAS FUND, AIRPARK FUND AND
PARKING FUND, AS PROVIDED HEREIN; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2020, for operating
purposes, including debt service, was adopted by Ordinance No. 9323-19; and
WHEREAS, at the mid year review it was found that an increase of $10,921,463 is
necessary for revenues and an increase of $10,857,626 is necessary for expenditures; and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 9323-19 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2019 and ending September 30, 2020 a copy,
of which is on file with the City Clerk, the City Council hereby adopts an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _________________________
PASSED ON SECOND AND FINAL _________________________
READING AND ADOPTED
_______________________________
Frank Hibbard, Mayor
Approved as to form: Attest:
_______________________________ ________________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
EXHIBIT A EXHIBIT A
2019-20 BUDGET REVENUE 2019-20 BUDGET REVENUE
First
Quarter Mid Year
Budgeted Amended Amended
Revenues Budget Budget
2019/20 2019/20 2019/20 Amendments
General Fund:
Ad Valorem Taxes 64,911,420 64,911,420 64,911,420 -
Utility Taxes 15,575,000 15,575,000 15,575,000 -
Local Option, Fuel & Other Taxes 6,614,400 6,614,400 6,614,400 -
Franchise Fees 10,010,000 10,010,000 10,010,000 -
Other Permits & Fees 2,739,000 2,739,000 2,739,000 -
Intergovernmental Revenues 23,499,780 23,499,780 23,499,780
Charges for Services 15,569,430 15,569,430 15,569,430 -
Judgments, Fines & Forfeitures 1,264,000 1,264,000 1,264,000 -
Miscellaneous Revenues 2,748,000 2,779,819 4,708,482 1,928,663
Transfers In 11,330,850 11,427,033 11,427,033 -
Other Financing Sources - - - -
Transfer (to) from Reserves (2,268,680) (2,268,680) (695,777) 1,572,903
Total, General Fund 151,993,200 152,121,202 155,622,768 3,501,566
Special Revenue Funds:
Special Development Fund 19,283,690 19,283,690 19,283,690 -
Special Program Fund 1,295,880 4,023,502 10,058,301 6,034,798
Local Housing Asst Trust Fund 645,980 645,980 645,980 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 100,907,140 100,907,140 100,907,140 -
Stormwater Utility Fund 22,821,340 22,821,652 22,821,964 312
Solid Waste & Recycling Fund 26,920,400 27,280,342 27,280,342 -
Gas Fund 47,762,130 47,762,130 49,146,750 1,384,620
Airpark Fund 342,680 342,680 342,680 -
Marine Fund 5,164,400 5,164,400 5,164,400 -
Clearwater Harbor Marina 885,820 885,820 885,820 -
Parking Fund 6,936,140 6,936,307 6,936,474 167
Internal Service Funds:
Administrative Services Fund 12,996,930 12,997,139 12,997,139 -
General Services Fund 6,235,250 6,235,456 6,235,456 -
Garage Fund 20,788,800 20,789,022 20,789,022 -
Central Insurance Fund 26,209,300 26,209,300 26,209,300 -
Total, All Funds 451,189,080 454,405,762 465,327,226 10,921,463
Ordinance #9394-20
EXHIBIT A (Continued)EXHIBIT A (Continued)
2019-20 BUDGET EXPENDITURES 2019-20 BUDGET EXPENDITURES
First
Quarter Mid Year
Original Amended Amended
Budget Budget Budget
2019/20 2019/20 2019/20 Amendments
General Fund:
City Council 391,040 391,040 391,040 -
City Manager's Office 1,212,580 1,212,631 1,212,631 -
City Attorney's Office 1,770,760 1,770,829 1,770,829 -
City Auditor's Office 226,000 226,012 226,012 -
CRA Administration 459,530 459,557 459,557 -
Economic Development & Housing Svc 1,907,560 1,907,626 1,907,626 -
Engineering 8,330,520 8,330,862 8,331,204 342
Finance 2,747,190 2,747,367 2,747,367 -
Fire 28,532,540 28,532,540 28,533,764 1,224
Human Resources 1,575,860 1,575,860 1,575,860 -
Library 7,871,950 7,871,950 7,871,950 -
Non-Departmental 10,948,640 11,075,832 14,575,832 3,500,000
Official Records & Legislative Svcs 1,224,070 1,224,070 1,224,070 -
Parks & Recreation 31,807,990 31,807,990 31,807,990 -
Planning & Development 6,571,820 6,571,820 6,571,820 -
Police 44,832,880 44,832,880 44,832,880 -
Public Communications 1,192,620 1,192,686 1,192,686 -
Public Utilities 389,650 389,650 389,650 -
Total, General Fund 151,993,200 152,121,202 155,622,768 3,501,566
Special Revenue Funds:
Special Development Fund 18,634,660 18,634,660 18,634,660 -
Special Program Fund 1,195,880 3,923,502 9,958,301 6,034,798
Local Housing Asst Trust Fund 645,980 645,980 645,980 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 100,907,140 100,907,140 100,907,140 -
Stormwater Utility Fund 22,821,340 22,821,652 22,821,964 312
Solid Waste & Recycling Fund 26,439,080 27,280,342 27,280,342 -
Gas Fund 46,922,560 46,922,560 48,236,939 1,314,379
Airpark Fund 280,690 284,583 290,987 6,404
Marine Fund 5,058,860 5,058,860 5,058,860 -
Clearwater Harbor Marina 821,500 821,500 821,500 -
Parking Fund 6,044,620 6,234,912 6,235,079 167
Internal Service Funds:
Administrative Services Fund 12,765,760 12,765,969 12,765,969 -
General Services Fund 6,155,950 6,156,156 6,156,156 -
Garage Fund 20,788,800 20,789,022 20,789,022 -
Central Insurance Fund 25,590,100 25,590,100 25,590,100 -
Total, All Funds 447,066,120 450,958,140 461,815,767 10,857,626
Ordinance #9394-20
Ordinance #9395-20
ORDINANCE NO. 9395-20
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2020, TO REFLECT A NET INCREASE OF $226,683
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2020 was adopted by Ordinance No. 9324-19; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 9324-19 is amended to read:
Pursuant to the Mid Year Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1, 2019
and ending September 30, 2020, a copy of which is on file with the City
Clerk, the City Council hereby adopts a Mid Year Amended budget for the
capital improvement fund for the City of Clearwater, a copy of which is
attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
Frank Hibbard, Mayor
Approved as to form: Attest:
______________________________ ____________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
First Qtr.Mid Year
Original Amended Amended
Budget Budget Budget
2019/20 2019/20 2019/20 Amendments
Police Protection 1,075,000 1,075,000 1,075,000 -
Fire Protection 2,141,000 2,141,000 1,762,053 (378,947)
Major Street and Sidewalk Maintenance 5,279,260 4,972,887 4,972,887 -
Intersections 315,400 365,594 365,594 -
Parking 724,000 724,000 724,000 -
Miscellaneous Engineering 8,091,500 9,691,500 9,691,500 -
Park Development 6,484,000 6,484,000 6,484,000
Marine Facilities 1,005,000 1,005,000 1,005,000 -
Airpark Facilities 25,000 44,467 76,485 32,018
Libraries 193,080 193,080 193,080 -
Garage 9,022,300 9,046,118 9,046,118 -
Maintenance of Buildings 3,225,000 3,225,000 3,225,000 -
Miscellaneous 1,785,000 46,605 161,658 115,053
Stormwater Utility 6,179,400 6,179,400 6,179,400 -
Gas System 7,045,000 7,045,000 7,403,601 358,601
Solid Waste & Recycling 600,000 1,985,490 1,985,490 -
Utilities Miscellaneous 620,000 620,000 620,000 -
Sewer System 33,765,160 33,765,160 33,722,096 (43,064)
Water System 7,553,070 7,553,070 7,696,092 143,022
TOTAL PROJECT EXPENDITURES 95,128,170 96,162,371 96,389,054 226,683
GENERAL SOURCES:
General Operating Revenue 10,750,580 10,868,573 10,868,573 -
Penny for Pinellas 13,820,250 13,820,250 13,820,250 -
Road Millage 3,247,290 3,247,290 3,247,290 -
Local Option Gas Tax 1,427,120 1,427,120 1,427,120 -
Other Governmental 2,747,740 2,813,165 2,853,528 40,363
Multi-Modal Impact Fee 140,000 140,000 140,000 -
Donations 50,000 50,000 50,000 -
Grants - 581 (303,676) (304,257)
SELF SUPPORTING FUNDS:
Parking Revenue 774,000 774,000 774,000 -
Marine Revenue 355,000 355,000 355,000 -
Clearwater Harbor Marina Revenue 140,000 140,000 140,000 -
Airpark Revenue 25,000 28,893 35,297 6,404
Water Revenue 4,405,000 4,405,000 4,538,901 133,901
Sewer Revenue 22,261,750 22,261,750 22,261,750 -
Utility R&R 9,248,000 9,248,000 9,248,000
Water Impact Fees 298,070 298,070 298,070 -
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2019/20
Ordinance # 9395-20
First Qtr.Mid Year
Original Amended Amended
Budget Budget Budget
2019/20 2019/20 2019/20 Amendments
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2019/20
Sewer Impact Fees 666,670 666,670 666,670 -
Stormwater Utility Revenue 6,179,400 6,179,400 6,179,400 -
Gas Revenue 7,000,000 7,000,000 7,002,800 2,800
Solid Waste Revenue 500,000 1,341,262 1,341,262 -
Recycling Revenue 100,000 100,000 100,000 -
Miscellaneous Revenue - - 405,695 405,695
Grant Revenue - - 30,614 30,614
INTERNAL SERVICE FUNDS:
Garage Revenue 559,300 559,300 559,300 -
General Services Revenue 75,000 75,000 75,000 -
Administrative Services Revenue 825,000 262,000 262,000 -
Central Insurance Revenue 125,000 125,000 125,000
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 141,000 164,818 164,818 -
BORROWING - SELF SUPPORTING FUNDS:
Lease Purchase - Water & Sewer 311,000 311,000 222,163 (88,837)
Lease Purchase - Gas 45,000 45,000 45,000 -
Lease Purchase - Solid Waste/Recycling - 544,228 544,228
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 8,321,000 8,321,000 8,321,000 -
Lease Purchase - Administrative Services 590,000 590,000 590,000 -
TOTAL ALL FUNDING SOURCES:95,128,170 96,162,371 96,389,054 226,683
Ordinance # 9395-20
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-7832
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Gas System
Agenda Number: 4.1
SUBJECT/RECOMMENDATION:
Accept Clearwater Gas System (CGS) Fiscal Year 19/20 Dividend to the City General Fund
and request a transfer back of $250,000 to the CGS Operating Fund to provide additional funds
for the Clearwater Neighborhood Expansion Program (CNEP). (consent)
SUMMARY:
By City Council policy, CGS commits to pay an Annual Dividend of at minimum $1,700,000 to
the City’s General Fund. After the City books close for the year, the Gas System calculates the
Annual Adjusted Dividend payment to return ½ of its annual Net Income less debt service
interest as a dividend to the City in the following year. CGS’ financial performance for Fiscal
Year 18/19 exceeded its plan; therefore, CGS will actually pay a Fiscal Year 19/20 dividend of
$4,277,329, an increase of $2,577,329 above the minimum annual dividend payment to the
City, which is an increase of $1,777,329 above the original Fiscal Year 19/20 budget of
$2,500,000.
Also, the Council has approved in past years to re-direct a portion of the CGS excess Dividend
payments, when this is available, back to the CGS to accomplish certain citizen-beneficial
services, in this case namely the Clearwater Neighborhoods Expansion Program (CNEP). As
of March 31, 2020, the City has invested $1,557,845 in this program to provide gas mains and
services into Countryside, Coachman Ridge, and a number of up to 300-foot extensions
throughout the City amounting to 19.6 miles of gas main and servicing 536 citizen accounts.
During the 19 years of this CNEP Program, we have actually expended $1,448,166 (93.0% of
the allocated funding) and have only $109,679 (7.0% of the allocated funding) remaining
available to invest in new gas mains and services for our Clearwater citizens. The last CNEP
funding was $200,000 in March 2012. CGS is recommending that the City Council approve the
allocation of $250,000 of the added CGS Dividend payment back to CGS to add to the CNEP
funding and perpetuate this program to benefit Clearwater citizens by making clean and
economical natural gas available to their homes.
This will still leave remaining unexpected Council Dividend funds of $1,527,329.
Page 1 City of Clearwater Printed on 6/12/2020
ANNUAL REPORT ON
FY 2019/20 DIVIDEND
Clearwater
Gas System
FY 2018/19 Dividend
$ 1,700,000 = City Policy Minimum
+ 2,577,329 = From FY19 Performance
$ 4,277,329 = Total Dividend for FY20
- 2,500,000 = FY20 Original Budget
$+ 1,777,329 = FY20 Budget Adjustment
Gas System Returns To City
$0.2
$1.0
$1.0
$1.0$1.0$1.0
$1.0
$1.0$1.0$1.0
$1.2
$1.0
$1.4
$1.4
$2.6
$1.6
$1.8
$4.3
$1.7
$3.5
$3.0
$2.6
$3.8
$2.5
$3.6
$2.7
$3.1
$4.3
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
$4.5
$5.0
HISTORICAL DIVIDEND PAYMENTS TO CITY ($Millions)
Gas Transfer Payments to City
$4,277,329
$1,884,510
$3,173,940
$648,251 $675,869 $20,000
Dividend Payment (A)
Administrative Transfer (B)
Clearwater City Services (C)
Clearwater Franchise (D)
Clearwater Utility Tax (E)
Other Contributions (F)
Projected FY 19/20 Total = $10,679,899
Gas System Returns To City
$2.5$3.5
$3.8
$3.7
$3.7
$3.7
$3.9$4.2
$4.9
$4.9
$5.3
$5.2$5.6
$5.8
$6.9
$6.1$6.1
$8.8
$6.2
$8.0
$7.7
$7.5
$8.7
$7.6
$8.9$8.5$9.2
$10.7
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
HISTORICAL TRANSFER PAYMENTS TO CITY ($Millions)
Request for Use of Excess Dividend
$ 1,777,329 = FY20 Budget Adjustment
-250,000 = CNEP Contribution
$ 1,527,329 = FY20 Remaining Added
Dividend Funds
Request for Use of Excess Dividend
Clearwater Neighborhood Expansion Program
(CNEP) Summary:
•Approved by Council in 2007 (13 years)
•Provides up to 300 feet of Gas Main/Customer
•Funded 536 New Customers thru March 2020
•Expended $1.45 Million ($2,700 / average customer)
•This will Fund about 170 More Customers +
40 from Remaining Funds = 210 More Customers
ANNUAL REPORT ON
FY 2019/20 DIVIDEND
Clearwater
Gas System
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-7851
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Gas System
Agenda Number: 4.2
SUBJECT/RECOMMENDATION:
Approve an increase to Purchase Order No. 19000957 with Chesapeake Utilities Corp d/b/a
Marlin Gas Services, LLC, in the amount of $115,000, to provide portable natural gas service
and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Marlin Gas Services provides portable compressed natural gas (CNG) tanks to serve customer
locations that currently do not have a permanent gas main installed. Since March 2019,
Clearwater Gas System (CGS) has utilized Marlin CNG tankers to serve the Del Webb
subdivision as this residential neighborhood is currently not connected to our distribution
system. The original purchase order was approved in March 2019 at $40,000. The City
Manager approved an increase of $60,000 in August 2019. Subsequently, the City Council
approved an increase of $140,000 in September 2019.
The reason for this next increase is to serve the following items:
·Continue to provide portable CNG to the Del Webb subdivision. CGS still needs to
extend our distribution main approximately one mile, along Tower Rd (aka Bud Bexley
Parkway), to serve the Del Webb community. Other utility contractors working on
Tower Road have prevented CGS from installing our gas distribution lines to the
entrance of the subdivision. Therefore, we have experienced delays installing our
distribution main. The goal is to have the permanent gas line extended to the Del Webb
subdivision by October 2020.
·To provide emergency CNG backup services for the US Highway 41 road widening
project in Pasco County. CGS has a one-way feed of gas supply that serves
approximately 1,800 customers downstream of a future road construction project along
US Hwy 41, just south of State Road 52. If a contractor hit’s our gas line, we may
potentially loose gas pressure, resulting in the loss of all customers downstream of the
hit. If this happens, it will require gas technicians to manually shut-off of each meter
account and re-initiate services once the repair is made and line pressure is restored.
·Funds available for any future emergency portable gas requirements within the CGS
Distribution system.
With this increase, the new PO total will be $355,000.
APPROPRIATION CODE AND AMOUNT:
Page 1 City of Clearwater Printed on 6/12/2020
File Number: ID#20-7851
Funds are budgeted and available in 4232078-531300
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 6/12/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-7822
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 5.1
SUBJECT/RECOMMENDATION:
Award a Purchase Order to Chongqing Arlau Civic Equipment Manufacturing Co. Ltd. for
outdoor site furnishings in the not-to-exceed annual amount of $250,000 with two one-year
extension options at the City’s discretion and authorize the appropriate officials to execute
same. (consent)
SUMMARY:
The Procurement Division issued Invitation to Bid #20-20, Outdoor Site Furnishings, on March
17, 2020. The bid closed on April 29, 2020 and the City received six responses. After review of
each submittal, it was determined that Chongqing was the lowest most responsive bidder in
accordance with the bid specifications.
This purchase order will allow the Parks & Recreation Department to purchase outdoor site
furnishings, including picnic tables, park benches, bike racks, trash receptacles, bollards and
drink rails, for City properties and parks. The outdoor site furnishings are constructed of 316
stainless steel, specially coated for Florida’s harsh salt air and humid environment, and they
will last for several decades with minimal maintenance (primarily painting).
Parks utilizes an inventory program to manage the replacement and refurbishment of site
furnishings. A capital improvement program has been in place for over 35 years to repair and
replace worn out furnishings.
APPROPRIATION CODE AND AMOUNT:
Funding for this contract may come from a variety of capital improvement projects. However,
the primary source will be from “Park Amenity Purchase and Replacement” (CIP 315-93635).
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 6/12/2020
May 15, 2020
NOTICE OF INTENT TO AWARD The City of Clearwater’s Procurement Division and Parks and Recreation recommend award of ITB No. 20-20, Outdoor Site Furnishings, to Chongqing Arlau Civic Equipment Manufacturing Co., Ltd., the lowest most responsible bidder, in accordance with the bid specifications, in the
estimated amount of $250,000 annually, for a period of one (1) year, with two (2), one (1) year extension options.
This Award recommendation will be considered by the City Council at the June 15, 2020, Work Session (9:00 a.m.) and voted on at the June 18, 2020, Council Meeting (6:00 p.m.). These
meetings are held at Clearwater Main Library, at 100 N. Osceola Ave., Clearwater, FL 33755.
Inquiries regarding this Intent to Award can be directed to the City’s Procurement Analyst at kelly.rogers@myclearwater.com, or mailed to City of Clearwater, Attn: Procurement Division, PO Box 4748, Clearwater, FL 33758-4748.
Posted on this date by: Kelly Rogers Kelly Rogers Procurement Analyst
CITY OF CLEARWATER
ITB #20-20, Outdoor Site Furnishings
DUE DATE: April 29, 2020; 10:00 AM
BID TABULATION
Item Description
Estimated
3-Year
Term
Quantities
Minimum
Qty
per Order
Chongqing Arlau Price
Each
Minimum
Qty
per Order
Corporate
Interiors
Price
Each
Minimum
Qty
per Order
Furniture by
Willam Webb
Price
Each
Minimum
Qty
per Order
Graber
Manufacturing
Price
Each
Minimum
Qty
per Order
Plamore
Recreational
Products
Price
Each
Minimum
Qty
per Order
Victor
Stanley, Inc
Price
Each
1 Standard Picnic Table 60 10 1,290.00$ EA n/a no bid EA 10 3,886.20$ EA n/a no bid EA 5 $1,236.14 EA 60 4,297.80$ EA
2 ADA Standard Picnic Table 15 10 1,206.00$ EA n/a no bid EA 5 4,330.70$ EA n/a no bid EA 5 $1,236.14 EA 15 3,970.80$ EA
3 Hoop Bike Rack 30 10 162.00$ EA n/a no bid EA 10 787.40$ EA 1 400.49$ EA 5 $244.61 EA 30 527.90$ EA
4 Drink Rail w/Legs 10 10 615.00$ EA n/a no bid EA 3 4,826.00$ EA n/a no bid EA 5 $516.30 EA n/a no bid EA
5 Drink Rail 10 10 433.00$ EA n/a no bid EA 3 3,556.00$ EA n/a no bid EA 5 $395.74 EA n/a no bid EA
6 Short Drink Rail 10 10 296.00$ EA n/a no bid EA 3 2,794.00$ EA n/a no bid EA 5 $297.02 EA n/a no bid EA
7 Backless Bench 75 10 459.00$ EA 10 1,058.65$ EA 10 2,082.80$ EA n/a no bid EA 5 $759.16 EA 75 971.10$ EA
8 Bench with Back 25 10 852.00$ EA 10 2,269.96$ EA 8 3,683.00$ EA n/a no bid EA 5 $1,070.16 EA 25 1,201.70$ EA
9 Trash Receptacle 150 10 640.00$ EA n/a no bid EA 10 1,384.30$ EA n/a no bid EA 5 $444.34 EA 150 1,490.60$ EA
10 Removable Bollard 10 10 189.00$ EA n/a no bid EA 3 1,739.90$ EA n/a no bid EA 5 $721.20 EA n/a no bid EA
11 Non-removable Bollard 25 10 152.00$ EA n/a no bid EA 8 1,054.10$ EA n/a no bid EA 5 $661.20 EA 25 448.00$ EA
12 Square Three-Seat Picnic Table 21 10 970.00$ EA n/a no bid EA 7 2,641.60$ EA n/a no bid EA 5 $1,287.68 EA 21 3,058.70$ EA
13 Square Four-Seat Picnic Table 15 10 1,097.00$ EA n/a no bid EA 5 2,641.60$ EA n/a no bid EA 5 $1,038.71 EA 15 3,685.00$ EA
14 Round High Top Table 30 10 376.00$ EA n/a no bid EA 10 1,574.80$ EA n/a no bid EA 5 $462.13 EA 30 1,058.60$ EA
Note: Items with a ( ) indicates intent to award
Products did not meet
specifications
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-7824
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 5.2
SUBJECT/RECOMMENDATION:
Authorize an agreement between the City of Clearwater and the Bureau of Business Enterprise
(BBE), Division of Blind Services, for a three-year period, with an option to renew for one
additional three-year period, to provide employees and city facility patrons with snack vending
services and authorize the appropriate officials to execute same. (consent)
SUMMARY:
BBE, Division of Blind Services, has provided snack vending services at City facilities and
recreation centers for the past three years. The current contract with BBE expired on August
31, 2019. The vending services are provided as a convenience for city employees, visitors to
city facilities, and recreation center patrons.
This item was previously taken to Council and approved on October 5, 2019. However, since
then, the state made changes to the agreement which necessitated this new agreement. The
City has been operating month to month with the vendor since August 31, 2019.
The agreement does not change the substance and intent of the previously approved
agreement. The primary changes made by the state deal with correcting verbiage regarding the
relationship with the third-party vendor and BBE.
Staff is recommending approval of this agreement for a period of three years, with an option to
renew for an additional three-year period.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 6/12/2020
1
VENDING MACHINE SERVICES CONTRACT BETWEEN
CITY OF CLEARWATER AND BUREAU OF BUSINESS ENTERPRISE
This Contract, entered into this _____ day of _______________, 2019 by and between the
CITY OF CLEARWATER, a Florida municipal corporation, hereinafter referred to as "City" P.O.
Box 4748, Clearwater, Florida 33758 and Bureau of Business Enterprise, Division of Blind
Services, Department of Education, an agency of the State of Florida, hereinafter referred to as
"BBE" 325 W. Gaines Street, Turlington Bldg, Suite 1114, Tallahassee, Florida 32399.
WHEREAS, the City desires to continue providing healthy snack vending services,
promoting a culture of wellness for the benefit of employees and the general community; and
WHEREAS, BBE agrees to provide healthy snack vending services at the lowest possible
costs (no commissions to be paid to the City);
WHEREAS, BBE has provided these services to the City very successfully for the past
four years;
NOW THEREFORE, in consideration of the promises stated herein, the City and BBE
mutually agree as follows:
1. SCOPE OF PROJECT
BBE agrees to provide snack vending services as set forth in Exhibit A, which is
incorporated by reference and attached hereto. The parties acknowledge that BBE will provide
these services through a licensed blind vendor (hereinafter referred to as “Vendor”), who may be
replaced with another Vendor if and as necessary. Vendor will be an independent contractor, and
neither Vendor nor its employees shall be considered employees of the City or BBE. BBE shall
ensure, through incorporation of this Contract into its agreement with Vendor, that Vendor
complies with all the requirements of this Contract and its attached Exhibits.
2. TERM
The initial Contract Term shall commence September 1, 2019 and end August 31,
2022. One (1), three (3) year renewal term is provided.
3. COMPENSATION
In exchange for provided services, the City forgoes the payment of commissions in order
to maintain lower vending prices.
4. NOTICES AND CHANGES OF ADDRESS
Any notice required or permitted to be given by the provisions of this Contract shall be
2
conclusively deemed to have been received by a party hereto on the date it is hand delivered to
such party at the address indicated below (or at such other address as such party shall specify
to the other party in writing), or if sent by registered or certified mail (postage prepaid) on the
fifth (5th) business day after the day on which such notice is mailed and properly addressed.
Bureau of Business Enterprises (BBE) City of Clearwater
William Findley Art Kader
Bureau Chief Parks and Recreation, Director
325 W. Gaines Street PO Box 4748
Turlington Bldg. Suite 1114 Clearwater, FL 33758
Tallahassee, FL 32399
Phone: 850-245-0343 Phone: 727-562-4800
Fax: 850-245-0364
5. TERMINATION OF CONTRACT
The City reserves the right to terminate this Contract, with or without cause, upon thirty
(30) calendar days written notice. BBE shall have the right to terminate this Contract, without
penalty, if a state-owned building becomes available to BBE for occupancy and given six (6)
months advance written notice to the City by Certified mail, Return Receipt Requested.
6. INDEMNIFICATION & INSURANCE
Neither City nor BBE elects to indemnify the other or third parties from any claim, suit,
judgment, debt, or damages, arising out of performance or failure to perform or negligent or
wrongful acts or omissions under this Contract of any of its employees, servants, or agents
acting within the employee's, servant's or agent's office under this Contract. Neither City nor
BBE waives its sovereign immunity or any provision of Section 768.28, Florida Statutes Nothing
in this Contract may be construed as the consent of the parties to be sued by the other or third
parties in any matter arising out of this Contract. This section shall survive the termination of this
Contract.
Insurance requirements are set forth in Exhibit B which is incorporated by reference and
attached hereto.
7. INTERESTS OF PARTIES
BBE covenants that its officers, employees and shareholders have no interest and shall
not acquire any interest, direct or indirect, which would conflict in any manner or degree with
3
the performance and/or provision of services required under the terms and conditions of this
Contract.
8. CONFORMANCE WITH LAWS
BBE agrees to comply with all applicable federal, state and local laws during the life of
this Contract. Pursuant to Florida Statute, 119.0701(2), BBE and Vendor are is required to comply
with public records laws, specifically to:
(a) Keep and maintain public records required by the public agency to perform the
service.
(b) Upon request from the public agency’s custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the cost
provided in this chapter or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for
the duration of the contract term and following completion of the contract if the
contractor does not transfer the records to the public agency.
(d) Upon completion of the contract, transfer, at no cost, to the public agency all public
records in possession of the contractor or keep and maintain public records required
by the public agency to perform the service. If the contractor transfers all public
records to the public agency upon completion of the contract, the contractor shall
destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If the contractor keeps and maintains
public records upon completion of the contract, the contractor shall meet all
applicable requirements for retaining public records. All records stored
electronically must be provided to the public agency, upon request from the public
agency’s custodian of public records, in a format that is compatible with the
information technology systems of the public agency.
9. AVAILABILITY OF FUNDS
As provided in Florida Statute Section 255.2502, BBE's performance and obligation to
pay under this contract is contingent upon an annual appropriation by the Legislature.
4
10. ATTORNEY FEES
In the event that either party seeks to enforce this Contract through attorneys at law, then
the parties agree that each party shall bear its own attorney fees and costs.
11. GOVERNING LAW AND VENUE
The laws of the State of Florida shall govern this Contract, and any action brought by
either party shall lie in Pinellas County, Florida.
12. MISCELLANEOUS
a) This Contract shall be subject to all applicable laws, rules, orders, permits, and
regulations of any federal, state, or local governmental authority having jurisdiction over the
parties, their facilities, or the transactions contemplated.
b) This Contract constitutes the entire understanding and agreement between the
Parties and supersedes any and all prior negotiations, understandings or agreements.
c) No failure to exercise, delay in exercising, or single or partial exercise of any
right, power or remedy by either party shall constitute a waiver of, or shall preclude any other
or further exercise of, the same or any other right, power or remedy.
d) Whenever possible, each provision of this Contract shall be interpreted in such a
manner as to be effective and valid under applicable law, but if any provision of this Contract or
the application thereof to any party hereto or circumstance is prohibited by or invalid under
applicable law, that provision shall be effective only to the extent of such prohibition or invalidity,
without invalidating the remainder of such provision or the remaining provisions of this Contract
or the application of the same.
e) This Contract may be executed in any number of counterparts, and all the
counterparts taken together shall be deemed to constitute one (1) and the same instrument. The
captions, headings, titles, and subtitles herein are inserted for convenience of reference only and
are to be ignored in any construction of the provisions of this Contract.
f) Any exhibit attached to this Contract is incorporated by reference herein.
g) Nothing contained herein shall be construed as a joint venture, partnership or
any other similar relationship between City and BBE. Nothing in this Contract shall be
construed as creating any rights, benefits or interests in a person or group that is not a party to
this Contract.
h) Except as provided in Section 1, this Contract may not be assigned either in
5
whole or in part without first receiving the City’s written consent. Any attempted assignment,
either in whole or in part, without such consent will be null and void and in such event the City
will have the right at its option to terminate the Contract. No granting of consent to any
assignment will relieve BBE from any of its obligations and liabilities under the Contract.
i) The City, in its sole discretion, reserves the right to request the materials or
services set forth herein from other sources when deemed necessary and appropriate. No
exclusive rights are encompassed through this Contract.
j) There will be no oral changes to this Contract. This Contract can only be
modified in a writing signed by both parties. No charge for extra work or material will be allowed
unless approved in writing, in advance, by the City and BBE.
k) This Agreement shall not be deemed to be a lease or conveyance of any real
property rights nor shall this Agreement constitute an agreement for the use of real property that
would subject the parties to the provisions of any statute regarding landlord and tenant rights.
This Agreement shall not establish a landlord-tenant relationship between the parties. BBE and
its Vendors shall not obtain any prescriptive rights, easements, or other legal or equitable interest
in any premises of the City by reason of the execution of this Agreement, or by compliance with
the terms thereof. Ownership of the premises shall at all times remain with the City of
Clearwater, and BBE and its Vendors shall not do anything inconsistent with such ownership,
except as may be permitted by this Agreement. This Agreement does not vest in BBE or its
Vendors any interest in any premises of the City which may be mortgaged, encumbered or
liened, and no action of BBE or its Vendors shall cause or create any interests in real estate or
any encumbrance upon any such real property.
6
IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the date set forth
above.
Countersigned: CITY OF CLEARWATER, FLORIDA
______________________________ ______________________________
Frank Hibbard William B. Horne, II
Mayor City Manager
Approved as to form: Attest:
______________________________ ______________________________
Owen Kohler Rosemarie Call
Assistant City Attorney City Clerk
Florida Department of Education
By:
Date:
Florida Division of Blind Services
By:
Date:
Approved as to form for DBS
By:
Date:
7
EXHIBIT A
Vendor will manage all aspects of snack vending machines, including but not limited to sufficient
inventory, product stocking, revenue collection, service/maintain equipment, handling refunds
and other customer issues. Services will be provided at designated City locations, including
worksites and recreational facilities, between the hours of 8:00 A.M. and 5:00 P.M., Monday
through Friday, excluding City holidays. All costs associated with performance of the resulting
contract are the responsibility of Vendor.
Beverage vending is not included in this agreement.
Nutrition Standards guidelines established by the USDA’s Smart Snacks in Schools are preferred
at all City facilities where youth are served (recreational facilities). Products that are not USDA
program compliant may be considered for employee locations.
In consideration of the rights and privileges that will be granted, Vendor shall strive for reduced
costs of vended product. The City will not collect any commissions from vending sales.
Equipment. BBE shall be solely responsible for the placement of full- service vending
machines to be serviced by Vendor. Machines and locations may be added or removed at the
City’s discretion and BBE must not unreasonably refuse to add equipment. All equipment shall
be equipped with, at a minimum, dollar validators and coin-operated mechanisms with change
return, slug rejection and coin-return features. Equipment that offers credit card payment options
is preferred.
Equipment, whether indoor or outdoor, shall have crime and vandalism prevention measures in
place. Equipment must comply with all Federal, State, County and City Codes. Upon expiration
or termination of this Contract, Vendor must remove all machines within ten (10) business days of
notification.
Energy efficiency. All equipment provided by BBE shall conserve energy and reduce energy
related costs through energy efficiency. To satisfy this requirement, BBE either can install
machines with an Energy Star® label (or equivalent) or can utilize energy-saving devices such
as the Vending Miser® or equivalent. Automatically operated dispensing equipment shall be
adequately metered with non-reset meters and shall operate on AC-110 volts. All equipment
shall be double insulated or grounded.
Maintenance. Vendor shall be responsible for keeping all equipment in a clean and sanitary
condition. Vendor shall be solely responsible for their upkeep and repair to ensure they are in
good working condition at all times. Equipment that is damaged or unsightly shall be removed
and replaced within five (5) days notice from the City.
8
Employees. Vendor’s vehicles shall be properly placarded with company name and contact
information. Vendor’s employees shall present a neat appearance, with nametag/badges and
company logo clearly identified.
Vendor acknowledges that children, the elderly, and/or disabled persons will be present at various
City locations. Therefore, if not otherwise required to conduct background checks by law, Vendor
voluntarily agrees to register with the Florida Department of Law Enforcement (FDLE) to
participate in the Volunteer & Employee Criminal History System (VECHS) for background
checks, as authorized by the National Child Protection Act (NCPA), as amended, and Florida
Statute 943.0542, as may be amended from time to time.
Americans with Disabilities Act. All vending machines shall meet the requirements of the
Americans with Disabilities Act, as may be amended from time to time.
Snack items. Compliance with Smart Snacks in Schools standards is preferred. Healthy Snack
Items, as defined by the USDA’s Smart Snacks in Schools, should meet the following generally
stated Nutrition Standards, per item:
• 200 calories or less per snack item package, maximum 230 mg sodium
• 350 calories or less per entrée item, maximum 480 mg sodium
• Not to exceed 35% of calories from total fat (exemptions per USDA Standards)
• Not to exceed 10% calories from saturated fat
• Zero (0) grams trans fat
• Not to exceed 35% of calories from total sugar (exemptions per USDA Standards)
• Accompaniments such as cream cheese, dressing or butter must be included in the
nutrient profile as part of the food items
• Each snack item must meet one of the following criteria:
o Be a “whole grain-rich” grain product; or
o Have as the first ingredient a fruit, vegetable, dairy product or protein food; or
o Be a combination food that contains at least ¼ cup of fruit and/or vegetable; or
o Contain 10% of the Daily Value (DV) of one of the nutrients of public health
concern in the 2010 Dietary Guidelines for Americans (calcium, potassium,
vitamin D or dietary fiber)
• Fruits that are fresh, frozen or canned in water, 100% juice, light syrup or extra light syrup
and vegetables that are fresh, frozen or canned with no added ingredients except water
and small amount of sugar for processing, are exempt from meeting the standards
Additionally, the City would prefer snacks meet the additional criteria:
9
• 3 grams or more of fiber in items claiming to be a whole grain product
• Yogurts with no more than 25 grams of sugar per 8 oz. serving
• Nuts or seeds with no added fats or sweeteners
All machines should provide a broad assortment of choices. Out-of-date products are to be
removed immediately from the machines. Expiration dates should be on each of the products
offered for sale and should clearly show the month and year of expiration.
10
EXHIBIT B
INSURANCE REQUIREMENTS. Vendor shall, at its own cost and expense, acquire and
maintain (and cause any subcontractors, representatives or agents to acquire and maintain) during
the term with the City, sufficient insurance to adequately protect the respective interest of the
parties. Coverage shall be obtained with a carrier having an AM Best Rating of A-VII or
better. In addition, the City has the right to review Vendor’s deductible or self-insured retention
and to require that it be reduced or eliminated.
Specifically, Vendor must carry the following minimum types and amounts of insurance on an
occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then
coverage can be obtained on a claims-made basis with a minimum three (3) year tail following the
termination or expiration of this Agreement:
a. Commercial General Liability Insurance coverage, including but not limited
to, personal injury, death, property damage, premises operations,
products/completed operations, products liability, contractual liability, and
advertising injury, in the minimum amount of $1,000,000 (one million dollars)
per occurrence and $2,000,000 (two million dollars) general aggregate.
b. Commercial Automobile Liability Insurance coverage for any owned, non-
owned, hired or borrowed automobile is required in the minimum amount of
$1,000,000 (one million dollars) combined single limit.
c. Unless waived by the State of Florida, statutory Workers’ Compensation
Insurance coverage in accordance with the laws of the State of Florida, and
Employer’s Liability Insurance in the minimum amount of $100,000 (one
hundred thousand dollars) each employee each accident, $100,000 (one hundred
thousand dollars) each employee by disease and $500,000 (five hundred thousand
dollars) aggregate by disease with benefits afforded under the laws of the State
of Florida. Coverage should include Voluntary Compensation, Jones Act, and
U.S. Longshoremen’s and Harbor Worker’s Act coverage where applicable.
Coverage must be applicable to employees, contractors, subcontractors, and
volunteers, if any.
d. If Vendor is using its own property or the property of City in connection
with the performance of its obligations under this Agreement, then Property
Insurance on an “All Risks” basis with replacement cost coverage for property
and equipment in the care, custody and control of others is required.
The above insurance limits may be achieved by a combination of primary and umbrella/excess
liability policies.
11
Other Insurance Provisions
a. Prior to operating, and then annually upon the anniversary date(s) of the insurance
policy’s renewal date(s) for as long as this Agreement remains in effect, Vendor
will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD
certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing
all of the coverage set forth above and naming the City as an “Additional Insured.”
In addition, when requested in writing from the City, Vendor will provide the
City with certified copies of all applicable policies. The address where such
certificates and certified policies shall be sent or delivered is as follows:
City of Clearwater
Attn: Purchasing Department
P.O. Box 4748
Clearwater, FL 33758-4748
b. Vendor shall provide thirty (30) days written notice of any cancellation, non-
renewal, termination, material change or reduction in coverage.
c. Vendor’s insurance as outlined above shall be primary and non-contributory
coverage for Vendor’s negligence.
d. Vendor reserves the right to appoint legal counsel to provide for the Vendor’s
defense, for any and all claims that may arise related to Agreement, work
performed under this Agreement, or to Vendor’s design, equipment, or service.
Vendor agrees that the City shall not be liable to reimburse Vendor for any legal
fees or costs as a result of Vendor providing its defense as contemplated herein.
The stipulated limits of coverage above shall not be construed as a limitation of any
potential liability to the City, and failure to request evidence of this insurance shall not be
construed as a waiver of Vendor’s obligation to provide the insurance coverage
specified.
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-7819
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 6.1
SUBJECT/RECOMMENDATION:
Approve Engineer of Record (EOR) Work Order to McKim and Creed, Inc., in the amount of
$148,614 for Lift Station 25 Force Main Replacement (20-0017-UT), and authorize the
appropriate officials to execute same. (consent)
SUMMARY
The City of Clearwater owns and operates Lift Station 25 and its associated 12 ‐inch force main
located along Countryside Boulevard. There are three other city owned lift stations and one
private lift station that manifold into the 12-inch force main.
This force main recently experienced two failures: one at its eastern end in February, and a
second occurred in May, closer to the lift station at an air release valve (ARV) that failed to
operate. This project includes an assessment of the entire length of force main to identify its
overall condition. Based on the results, the EOR will recommend if additional repairs are
needed, such as lining the pipe, performing point repairs at specific locations, installing
additional ARVs, or full replacement of the force main.
The City of Clearwater Public Utilities Department is responsible for owning, operating, and
maintaining the sanitary sewer collection system.
APPROPRIATION CODE AND AMOUNT:
3217321-561300-96686 $148,614
Funds are available in Capital Improvement Project 96686, Pump Station Replacement, to fund
the work order.
Page 1 City of Clearwater Printed on 6/12/2020
WORK ORDER INITIATION FORM 1 of 8 Revised: 7/22/2019
1365 Hamlet Avenue, Clearwater, FL 33756, (727) 442-7196
WORK ORDER INITIATION FORM
for the CITY OF CLEARWATER
Date: May 19, 2020
Consultant Project Number: 0992-0xxx
City Project Number: 20-0017-UT
City Plan Set Number: 2020012
1. PROJECT TITLE:
Lift Station 25 12-inch Force Main Replacement
2. SCOPE OF SERVICES:
The City of Clearwater (City) owns and operates Lift Station 25 (LS 25) and its associated 12-inch
force main located along Countryside Boulevard. This force main runs from LS 25, which is located
west of US 19, to a gravity sewer manhole located near the intersection of Countryside Boulevard and
Winding Wood Drive, a distance of approximately 5,400 LF. In addition to LS 25, there are three
(3) other City owned lift stations and one (1) private lift station that manifold into the 12-inch
force main.
The 12-inch force main has recently been repaired following a failure near its terminus. At this
time the City desires the condition of the force main be investigated to determine the extent of
the recommended repairs, if any, including the potential need to line the pipe, perform point
repairs, install ARVs, and, if recommended, the full replacement of the force main.
The City has requested McKim & Creed (Consultant) to provide professional engineering services
to investigate the condition of the force main and evaluate the need and type of repairs to extend
the useful life of this force main. The work included with this scope of services includes the
following tasks.
TASK 1.0 - PROJECT MANAGEMENT AND ADMINISTRATION
Task 1.1 – Project Setup, Status Reports and Project Administration: Consultant will develop
project documents and filing systems needed to administer the project such as CPM project
schedule, project management plan, project QA/QC plan, project safety plan, electronic file
systems, and sub-consultant agreements. Consultant will administer the project and provide
monthly status reports of the progress of this scope of work to accompany monthly invoices.
WORK ORDER INITIATION FORM 2 of 8 Revised: 7/22/2019
Task 1.2 – Project Meetings: Consultant will schedule and attend a total of two (2) project
meetings during the course of the project including:
1. Project Kick-Off Meeting
2. Draft Basis of Design Review Meeting
The Consultant will prepare the meeting minutes and distribute to the attendees as PDF copy
via email.
TASK 2.0 PRELIMINARY DESIGN SERVICES
Task 2.1 – Data Collection and Review: Consultant will conduct a site visit and review existing
record drawings and utility atlas maps to become familiar with the obstacles within the
corridor and develop design strategies to minimize community impacts and costs. Consultant
will submit a design ticket to Sunshine State One Call to obtain private utility information within
the Countryside Boulevard right-of-way. Field survey and subsurface utility engineering will
not be performed.
Task 2.2A – Pressure Pipe Assessment: Consultant will contract with a pipe assessment sub-
consultant (Pure Technologies or Aquam Corp.) to perform the field investigation of the 12-
inch force main. The field investigation will include internal inspection using acoustic
technology (Pure Technologies Smartball® or Aquam Bullet™) for leak and gas pocket
detection. With the location(s) of leaks and/or gas pockets identified, the City will be able to
conduct further field investigation by exposing the pipe to perform pipe observation and pipe
wall thickness measurement.
Task 2.2B – Transient Pressure Monitoring: Consultant will deploy transient pressure
monitoring devices on each force main (5 total) to record transient pressure events for 30
days. The transient pressure monitors continuously monitoring pressure while under normal
operating conditions and record normal operating data every few minutes. However, when a
transient event occurs in a pipeline, the monitor detects the sudden change in pressure and
records data at a higher sampling rate (typically in intervals of 50 milliseconds). Collection of
transient pressure data is beneficial in that it documents the actual pressures within the pipe
that influence the pipe’s performance. The transient pressure monitoring will be performed
concurrently with the pressure pipe assessment (Task 2.2A). The results of the transient
pressure monitoring will be included in the Basis of Design Report.
Task 2.3 – Field Investigations: Based on the results of Task 2.2A, the Consultant and the City
will determine the feasibility to excavate and expose the 12-inch force main at the locations
where potential leaks and/or gas pockets were identified to determine the nature of the leak
and/or pipe wall thickness. It is understood that the City will assist with the performance of
WORK ORDER INITIATION FORM 3 of 8 Revised: 7/22/2019
the field investigations by trench excavating and exposing the pipe to provide safe access to
the pipe for the Consultant to observe the pipe and to measure the pipe wall thickness. For
budgeting purposes, Consultant assumes the need to perform fifteen (15) pipe wall thickness
measurements at a unit rate of $860 per test, for a total of $12,900. Actual cost will be based
on the number of measurements performed.
Task 2.4 – Draft Basis of Design Report: Using the information obtained in Tasks 2.1 through
2.3, Consultant will prepare a draft Basis of Design Report (BODR) summarizing the results of
the pipe assessments and field investigations. The BODR will include recommendations for
point repairs, installation of ARV’s, and/or lining of the force main where necessary,
recommended installation techniques including maintenance of lift station/force main
operations during the construction, conceptual maintenance of traffic, and a preliminary
opinion of construction cost (AACE Class 5) for the repairs. The draft BODR will also include
an evaluation of a potential pipe corridor to install a replacement 12-inch force main from LS
25 to the terminal manhole located near the intersection of Countryside Boulevard and Winding
Wood Drive and a preliminary opinion of construction cost (AACE Class 5). Three (3) hard
copies and an electronic PDF copy of draft BODR will be submitted to the City for review. A
review meeting will be scheduled with City staff to discuss the recommendations of the draft
BODR and the City’s comments. Consultant will conduct the meeting and prepare meeting
minutes. Evidence that each submittal has been internally reviewed will be provided to City
with the submittal.
Task 2.5 – Final Basis of Design Report: Consultant will revise the BODR, incorporate
comments received from the City and decisions made during the draft BODR review meeting.
Three (3) signed & sealed hard copies and an electronic PDF copy of final BODR will be
submitted to the City.
Task 2.6 – Project Catalog: Consultant will prepare and submit a Project Catalog which shall
include the following items, as applicable to this project:
1. Files of correspondence, meeting minutes
2. Contract Documents, change orders, field orders, RFIs, work change directives, addenda,
additional drawings issued subsequent to the execution of the Construction Contract
3. Progress reports
4. Shop drawing and progress submittals
5. Regulatory correspondence
6. Other project-related documents such as O&M manuals and warranty information.
At the conclusion of the project, Consultant will combine this information into a project
catalog and submit to the City for review and comment. The project catalog will be submitted
electronically on CD/DVD ROM. We have budgeted for up to one round of City review and
comments.
WORK ORDER INITIATION FORM 4 of 8 Revised: 7/22/2019
3. PROJECT GOALS:
The main project goal is to evaluate the condition of the existing Lift Station 25 force main and
identify/recommend repairs or replacement to this critical piece of the City’s wastewater
infrastructure.
Deliverables for the project will include:
• Monthly Status Reports with Invoice
• Project Meeting Minutes
• Draft Basis of Design Report
• Final Basis of Design Report
• Project Catalog
In the event that during the evaluation of the force main, it is decided that the condition of the
force main warrants replacement, the City will notify McKim & Creed to stop the evaluation and
remaining fees can be used towards a portion of the design costs for a replacement force main.
4. BUDGET:
See attachment “B”.
This price includes all labor and expenses anticipated to be incurred by McKim & Creed, Inc. for
the completion of these tasks in accordance with Professional Services Method “A” – Hourly
Rate, for a fee not to exceed One Hundred Forty-Eight Thousand Six Hundred Fourteen Dollars
($148,614.00).
5. SCHEDULE:
The project is to be completed 216 (1) days from issuance of notice-to-proceed. The project
deliverables are to be phased as follows:
Kick-off Meeting 10 calendar days from NTP
Pressure Pipe Assessment (Task 2.2A) 90-calendar days from NTP
Transient Pressure Monitoring (Task 2.2B) 90-calendar days from NTP
Field Investigations (Task 2.3) 30-calendar days following the
completion of the pressure pipe
assessment (1)
Draft Basis of Design Report 45 calendar days after
receiving the results of the
field investigations
City review of draft BODR and review meeting 3 weeks from submission of
the draft BODR
Final Basis of Design Report 30 calendar days after the
draft BODR review meeting
(1) Schedule is dependent on City’s schedule to assist with field investigations as described in
Task 2.3. For the purpose of determining the time to complete the project, Consultant
assumed 30-calendar days for this Task.
WORK ORDER INITIATION FORM 5 of 8 Revised: 7/22/2019
6. STAFF ASSIGNMENT:
Consultant:
A. Street Lee, PE Senior Vice President
Mitch Chiavaroli, PE Senior Project Manager
Blake Peters, PE Senior Engineer
City:
David Ojeda Project Manager
Jerry Wells Public Utilities Assistant Manager
Glenn Daniels Public Utilities Manager
Jeremy J. Brown, PE Utilities Engineering Manager
Richard G. Gardner, PE Public Utilities Assistant Director
Michael Gilliam Public Utilities Infrastructure Maintenance Manager
Kervin St. Aimie Public Utilities Infrastructure Maintenance Assistant Manager
7. CORRESPONDENCE/REPORTING/COMMUNICATION PROCEDURES:
ENGINEER’s project correspondence shall be directed to:
Mitch Chiavaroli, PE (mchiavaroli@mckimcreed.com)
Blake Peters, PE (bpeters@mckimcreed.com)
All City project correspondence shall be directed to:
David Ojeda (David.ojeda@myclearwater.com) with copies to the Utilities Engineering Manager,
Public Utilities Assistant Director, and others as may be appropriate.
ENGINEER shall provide a minimum of forty-eight (48) hours’ notice prior to conducting
fieldwork/site visits. ENGINEER shall provide a minimum of seven (7) days notification for site
visits requiring the assistance of City Operations and Maintenance personnel.
ENGINEER acknowledges that all City directives shall be provided by the City Project Manager.
In addition to the original copies delivered as stated in the scope of work, all project deliverables
will be submitted in electronic format on CD or other City approved device prior to approval of
final invoice.
8. INVOICING/FUNDING PROCEDURES:
For work performed, invoices shall be submitted monthly to the:
City of Clearwater, Engineering Department
Att. Veronica Josef, Senior Staff Assistant
PO Box 4748
Clearwater, Florida 33758-4748.
Contingency services will be billed as incurred only after written authorization provided by the
City to proceed with those services.
City Invoicing Code: 3217321-561300-96686 for $148,614.00
Attachment “A”
WORK ORDER INITIATION FORM 7 of 8 Revised: 7/22/2019
WORK ORDER INITIATION FORM
CITY DELIVERABLES
1. FORMAT
The design plans shall be compiled utilizing the following methods:
1. City of Clearwater CAD standards.
2. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical
Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of
measurement shall be the United States Foot. Any deviation from this datum will not be
accepted unless reviewed by City of Clearwater Engineering/Geographic Technology
Division.
2. DELIVERABLES
The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless
approved otherwise. Upon completion the consultant shall deliver all drawing files in digital
format with all project data in Autodesk Civil 3D file format. If not available Land Desktop files
are still acceptable, however the City or Clearwater is currently phasing out Land Desktop.
NOTE: If approved deviation from Clearwater CAD standards are used the Consultant shall
include all necessary information to aid in manipulating the drawings including either PCP, CTB
file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line
types or other attributes contained in the standard release of Autodesk, Inc. software. All block
references and references contained within the drawing file shall be included. Please address
any questions regarding format to Mr. Tom Mahony, at (727) 562 4762 or email address
Tom.Mahony@myClearwater.com.
All electronic files (including CAD and Specification files) must be delivered upon completion of
project or with 100% plan submittal to City of Clearwater.
Attachment “B”
WORK ORDER INITIATION FORM 8 of 8 Revised: 7/22/2019
Lift Station 25 12-inch Force Main Replacement
City Project No. 20-0017-UT
WORK ORDER INITIATION FORM
PROJECT BUDGET
Task Description Subconsultant
Services
Labor Total
1.0 Project Management and Administration
1.1 Project Setup, Status Reports & Administration $11,780 $11,780
1.2 Project Meetings $3,110 $3,110
Task Total $14,890
2.0 Preliminary Design Services
2.1 Data Collection and Review $5,013 $5,013
2.2A Pressure Pipe Assessment $53,784 $9,552 $63,336
2.2B Transient Pressure Monitoring $5,250 $2,905 $8,155
2.3 Field Investigations $18,000 $18,000
2.4 Draft Basis of Design Report $17,170 $17,170
2.4 QAQC Draft Basis of Design Report $1,650 $1,650
2.5 Final Basis of Design Report $4,730 $4,730
2.5 QAQC Final Basis of Design Report $1,110 $1,110
2.6 Project Catalog $1,050 $1,050
Task Total $120,214
Subtotal $135,104
Contingency (10%) $13,510
Grand Total $148,614
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Path: C:\Users\Wioletta.Dabrowski\City of Clearwater\Engineering Geographic Technology - Location Maps\LS25_FM_Repl_8.5_x_11.mxd
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Page 1 of 1Date:5/28/2020
Lift Station 255300ft 12" Force Main ReplacementProject #20-0017-UT
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12" Sanitary FM
Sanitary Sewer Manhole #222A1030
Sanitary Lift Station #25 COUNTRYSIDE BLVD.
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-7825
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 6.2
SUBJECT/RECOMMENDATION:
Approve Utility Work by Highway Contractor Agreement (UWHCA) between the Florida
Department of Transportation (FDOT) and the City of Clearwater for the FDOT Utility
Relocation at US19 and Harn Blvd Project (20-0007-UT) and authorize the appropriate officials
to execute same and adopt Resolution 20-29.
SUMMARY:
FDOT is planning to construct a pedestrian overpass at the intersection of US19 and Harn
Boulevard. The project includes constructing retaining walls used to support pedestrian ramps
on the west and east sides of US19.
The City has 8-in. and 4-in. reclaimed water mains on both sides of US19 that conflict with
these retaining walls and require relocation.
May 21, 2020, FDOT approved the City’s request to enter a UWHCA to relocate the reclaimed
mains that conflict with the proposed FDOT construction. This agreement allows FDOT to fund
the City’s relocation costs, estimated at $256,300, and include the work in an FDOT procured
and managed contract. The proposed relocation work is within a City easement in FDOT
ROW.
Page 1 City of Clearwater Printed on 6/12/2020
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT FDOT EXPENSE)
Form No. 710-010-21
UTILITIES
03/20
Page 1 of 9
Financial Project ID: 256881-5-56-01 Federal Project ID: (N/A)
County: Pinellas State Road No.: 55
District Document No: (N/A)
Utility Agency/Owner (UAO): City of Clearwater / Public Utilities Department
THIS AGREEMENT, entered into this _____ day of__________, year of______, by and between the STATE
OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the "FDOT", and City of Clearwater
/ Public Utilities Department, hereinafter referred to as the "UAO";
WITNESSETH:
WHEREAS, the FDOT, is constructing, reconstructing, or otherwise changing a portion of a public road or
publicly owned rail corridor, said project being identified as US 19 at Harn Road, State Road No.:55, hereinafter
referred to as the "Project"; and
WHEREAS, the UAO owns or desires to install certain utility facilities which are located within the limits of the
Project hereinafter referred to as the "Facilities" (said term shall be deemed to include utility facilities as the same may
be relocated, adjusted, installed, or placed out of service pursuant to this Agreement); and
WHEREAS, the Project requires the location (vertically and/or horizontally), protection, relocation, adjustment
or removal of the Facilities, or some combination thereof, hereinafter referred to as "Utility Work"; and
WHEREAS, the FDOT and the UAO desire to enter into a joint agreement pursuant to Section 337.403(1)(b),
Florida Statutes for the Utility Work to be accomplished by the FDOT’s contractor as part of the construction of the
Project; and
WHEREAS, the FDOT, pursuant to the terms and conditions hereof, will bear certain costs associated with the
Utility Work;
NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein, the FDOT
and the UAO hereby agree as follows:
1. Design of Utility Work
a. UAO shall prepare a final engineering design, plans, technical special provisions, and a cost estimate
for the Utility Work (hereinafter referred to as the Plans Package) on or before Sept. 4 , year of 2020.
b. The Plans Package shall be in the same format as the FDOT’s contract documents for the Project and
shall be suitable for reproduction.
c. Unless otherwise specifically directed in writing, the Plans Package shall include any and all activities
and work effort required to perform the Utility Work, including, but not limited to, all clearing and
grubbing, survey work, and shall include a traffic control plan.
d. The Plans Package shall be prepared in compliance with the FDOT’s Utility Accommodation Manual
and the FDOT’s Design Manual in effect at the time the Plans Package is prepared, and the FDOT’s
contract documents for the Project. If the FDOT’s Design Manual is updated and conflicts with the
FDOT’s Utility Accommodation Manual, the Utility Accommodation Manual shall apply where such
conflicts exist.
e. The technical special provisions which are a part of the Plans Package shall be prepared in
accordance with the FDOT’s guidelines on preparation of technical special provisions and shall not
duplicate or change the general contracting provisions of the FDOT’s Standard Specifications for
Road and Bridge Construction and any Supplemental Specifications, Special Provisions, or
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT FDOT EXPENSE)
Form No. 710-010-21
UTILITIES
03/20
Page 2 of 9
Developmental Specifications of the FDOT for the Project.
f. UAO shall provide a copy of the proposed Plans Package to the FDOT, and to such other right of way
users as designated by the FDOT, for review at the following stages: Phase IV and Final. Prior to
submission of the proposed Plans Package for review at these stages, the UAO shall send the FDOT
a work progress schedule explaining how the UAO will meet the FDOT’s production schedule. The
work progress schedule shall include the review stages, as well as other milestones necessary to
complete the Plans Package within the time specified in Subparagraph a. above.
g. In the event that the FDOT finds any deficiencies in the Plans Package during the reviews performed
pursuant to Subparagraph f. above, the FDOT will notify the UAO in writing of the deficiencies and the
UAO will correct the deficiencies and return corrected documents within the time stated in the notice.
The FDOT’s review and approval of the documents shall not relieve the UAO from responsibility for
subsequently discovered errors or omissions.
h. The FDOT shall furnish the UAO such information from the FDOT’s files as requested by the UAO;
however, the UAO shall at all time be and remain solely responsible for proper preparation of the
Plans Package and for verifying all information necessary to properly prepare the Plans Package,
including survey information as to the location (both vertical and horizontal) of the Facilities. The
providing of information by the FDOT shall not relieve the UAO of this obligation nor transfer any of
that responsibility to the FDOT.
i. The Facilities and the Utility Work will include all utility facilities of the UAO which are located within
the limits of the Project, except as generally summarized as follows: (N/A). These exceptions shall be
handled by separate arrangement.
j. The UAO shall fully cooperate with all other right of way users in the preparation of the Plans
Package. Any conflicts that cannot be resolved through cooperation shall be resolved in the manner
determined by the FDOT.
k. Upon completion of the Utility Work, the Facilities, shall be deemed to be located on the public road or
publicly owned rail corridor under and pursuant to the Utility Permit (N/A).
(Note: It is the intent of this line to allow either attachment of or separate reference to the permit).
l. The cost of any design work performed pursuant to this paragraph 1 shall be reimbursed by a
separate agreement.
m. As part of the final submittal of the Plans Package, the UAO shall also submit an estimate of the
amount of the cost of the Utility Work that should be paid for by the UAO, hereinafter referred to as the
UAO Participating Amount. The determination of that amount shall be based on the credit required for
any increase in the value of the new Facility and for any salvage derived from the old Facility. These
credits shall be determined as follows:
(1) Increase in value credit.
(a) Expired Service Life. If an entirely new Facility is constructed and the old Facility
retired, credit for the normally-expected service life of the old Facility applies.
(b) Upgrading. A percentage of the total cost of the Relocation Work, based on the
extent of the betterment obtained from the new Facilities will be applied.
(2) Salvage Value. The FDOT shall receive fair salvage value credit for any salvage
which will become available to the UAO as a result of the Utility Work.
The submittal shall show the calculation of the UAO Participating Amount in detail for each
of the credits required above. The FDOT shall review the calculations and advise the UAO
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT FDOT EXPENSE)
Form No. 710-010-21
UTILITIES
03/20
Page 3 of 9
of any objections. In the event that the parties cannot come to an agreement as to the UAO
Participating Amount, the FDOT’s determination of the amount shall prevail.
2. Performance of Utility Work
a. The FDOT shall incorporate the Plans Package into its contract for construction of the Project.
b. The FDOT shall procure a contract for construction of the Project in accordance with the FDOT’s
requirements.
c. The UAO shall perform all engineering inspection, testing, and monitoring of the Utility Work to insure
that it is properly performed in accordance with the Plans Package except for the following activities:
(N/A)
and will furnish the FDOT with daily diary records showing approved quantities and amounts for
weekly, monthly, and final estimates in accordance with the format required by the FDOT.
d. Except for the inspection, testing, monitoring and reporting to be performed by the UAO in
accordance with Subparagraph 2. c., the FDOT will perform all contract administration for its
construction contract.
e. The UAO shall fully cooperate with the FDOT and the FDOT’s contractor in all matters relating to the
performance of the Utility Work.
f. The FDOT’s engineer has full authority over the Project and the UAO shall be responsible for
coordinating and cooperating with the FDOT’s engineer. In so doing, the UAO shall make such
adjustments and changes in the Plans Package as the FDOT’s engineer shall determine are
necessary for the prosecution of the Project.
g. The UAO shall not make any changes to the Plans Package after the date on which the FDOT’s
contract documents are mailed to Tallahassee for advertisement of the Project unless those changes
fall within the categories of changes which are allowed by supplemental agreement to the FDOT’s
contract pursuant to Section 337.11, Florida Statutes. All changes, regardless of the nature of the
change or the timing of the change, shall be subject to the prior approval of the FDOT.
3. Cost of Utility Work
a. Except as otherwise provided herein, the FDOT shall be responsible for all costs of the Utility Work
and all costs associated with any adjustments or changes to the Utility Work determined by the
FDOT’s engineer to be necessary, including, but not limited to the cost of changing the Plans
Package and the increase in the cost of performing the Utility Work, unless the adjustments or
changes are necessitated by an error or omission of the UAO. The FDOT shall not be responsible
for the cost of delays caused by such adjustments or changes to the extent they are attributable to
the UAO pursuant to Subparagraph 4.a.
b. At such time as the FDOT prepares its official estimate, the FDOT shall notify the UAO of the UAO
Participating Amount, determined in accordance with Subparagraph 1.m. hereof.
c. At least thirty (30) days prior to the date on which the FDOT advertises the Project for bids, the UAO
will pay to the FDOT the UAO Participating Amount.
d. If the UAO’s percentage contribution to the portion of the bid of the contractor selected by the FDOT
which is for performance of the Utility Work (calculated by dividing the UAO’s Participating Amount
by the amount of the FDOT’s official estimate) exceeds the amount of the deposit made pursuant to
Subparagraph c. above, then the UAO shall, within fourteen (14) calendar days from notification from
the FDOT, or prior to posting of the accepted bid, whichever is earlier, pay an additional amount to
the FDOT to bring the total amount paid to the total percentage contribution of the UAO. If said
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT FDOT EXPENSE)
Form No. 710-010-21
UTILITIES
03/20
Page 4 of 9
portion of the bid is less than the amount on deposit, the excess deposit shall be returned to the UAO
in accordance with Section 215.422, Florida Statutes.
e. The FDOT may use the funds paid by the UAO for payment of the cost of the Utility Work.
f. Payment of the funds pursuant to this paragraph will be made (choose one):
directly to the FDOT for deposit into the State Transportation Trust Fund.
as provided in the attached Three Party Escrow Agreement between the UAO, the FDOT,
and the State of Florida, Department of Financial Services, Division of Treasury. Deposits of
less than $100,000.00 must be pre-approved by the Department of Financial Services and
FDOT Comptroller's Office prior to execution of this agreement.
g. Upon final payment to the contractor, the FDOT intends to have its final and complete billing of all
costs incurred in connection with the Utility Work within three hundred sixty (360) days. All cost
records and accounts shall be subject to audit by a representative of the UAO within three (3) years
after final close out of the Project.
4. Claims Against UAO
a. The UAO shall be responsible for all costs incurred as a result of any delay to the FDOT or its
contractors caused by errors or omissions in the Plans Package (including inaccurate location of the
Facilities) or by failure of the UAO to properly perform its obligations under this Agreement in a timely
manner.
b. In the event the FDOT’s contractor provides a notice of intent to make a claim against the FDOT
relating to the Utility Work, the FDOT will notify the UAO of the notice of intent and the UAO will
thereafter keep and maintain daily field reports and all other records relating to the intended claim.
c. In the event the FDOT’s contractor makes any claim against the FDOT relating to the Utility Work, the
FDOT will notify the UAO of the claim and the UAO will cooperate with the FDOT in analyzing and
resolving the claim within a reasonable time. Any resolution of any portion of the claim directly
between the UAO and the FDOT’s contractor shall be in writing, shall be subject to written FDOT
concurrence and shall specify the extent to which it resolves the claim against the FDOT.
5. Out of Service Facilities
No Facilities shall be placed out of service unless specifically identified as such in the Plans Package. The
following terms and conditions shall apply to Facilities placed Out-of-Service:
a. The UAO acknowledges its present and continuing ownership of and responsibility for out of service
Facilities.
b. The FDOT agrees to allow the UAO to leave the Facilities within the right of way subject to the
continuing satisfactory performance of the conditions of this Agreement by UAO. In the event of a
breach of this Agreement by UAO, the Facilities shall be removed upon demand from the FDOT in
accordance with the provisions of Subparagraph e. below.
c. The UAO shall take such steps to secure the Facilities and otherwise make the Facilities safe in
accordance with any and all applicable local, state or federal laws and regulations and in accordance
with the legal duty of the UAO to use due care in its dealings with others. The UAO shall be solely
responsible for gathering all information necessary to meet these obligations.
d. The UAO shall keep and preserve all records relating to the Facilities, including, but not limited to,
records of the location, nature of, and steps taken to safely secure the Facilities and shall promptly
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT FDOT EXPENSE)
Form No. 710-010-21
UTILITIES
03/20
Page 5 of 9
respond to information requests of the FDOT or other permittees using or seeking use of the right
of way.
e. The UAO shall remove the Facilities at the request of the FDOT in the event that the FDOT
determines that removal is necessary for FDOT use of the right of way or in the event that the FDOT
determines that use of the right of way is needed for other active utilities that cannot be otherwise
accommodated in the right of way. In the event that the out of service Facilities would have qualified
for reimbursement only under Section 337.403(1)(a), Florida Statutes, removal shall be at the sole
cost and expense of the UAO and without any right of the UAO to object or make any claim of any
nature whatsoever with regard thereto. In the event that the out of service Facilities would have
qualified for reimbursement for other reasons, removal of the out of service Facilities shall be
reimbursed by the FDOT as though it had not been placed out of service. Removal shall be
completed within the time specified in the FDOT’s notice to remove. In the event that the UAO fails
to perform the removal properly within the specified time, the FDOT may proceed to perform the
removal at the UAO’s expense pursuant to the provisions of Sections 337.403 and 337.404, Florida
Statutes.
f. Except as otherwise provided in Subparagraph e. above, the UAO agrees that the Facilities shall
forever remain the legal and financial responsibility of the UAO. The UAO shall reimburse the FDOT
for any and all costs of any nature whatsoever resulting from the presence of the Facilities within the
right of way. Said costs shall include, but shall not be limited to, charges or expenses which may
result from the future need to remove the Facilities or from the presence of any hazardous substance
or material in or discharging from the Facilities. Nothing in this paragraph shall be interpreted to
require the UAO to indemnify the FDOT for the FDOT’s own negligence; however, it is the intent that
all other costs and expenses of any nature be the responsibility of the UAO.
6. Default
a. In the event that the UAO breaches any provision of this Agreement, then in addition to any other
remedies which are otherwise provided for in this Agreement, the FDOT may exercise one or more of
the following options, provided that at no time shall the FDOT be entitled to receive double recovery
of damages:
(1) Terminate this Agreement if the breach is material and has not been cured within sixty (60)
days from written notice thereof from FDOT.
(2) Pursue a claim for damages suffered by the FDOT.
(3) If the Utility Work is reimbursable under this Agreement, withhold reimbursement payments
until the breach is cured. The right to withhold shall be limited to actual claim payments
made by FDOT to third parties.
(4) If the Utility Work is reimbursable under this Agreement, offset any damages suffered by the
FDOT or the public against payments due under this Agreement for the same Project. The
right to offset shall be limited to actual claim payments made by FDOT to third parties.
(5) Suspend the issuance of further permits to the UAO for the placement of Facilities on FDOT
property if the breach is material and has not been cured within sixty (60) days from written
notice thereof from FDOT until such time as the breach is cured.
(6) Pursue any other remedies legally available.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT FDOT EXPENSE)
Form No. 710-010-21
UTILITIES
03/20
Page 6 of 9
(7) Perform any work with its own forces or through contractors and seek repayment for the cost
thereof under Section 337.403(3), Florida Statutes.
b. In the event that the FDOT breaches any provision of this Agreement, then in addition to any other
remedies which are otherwise provided for in the Agreement, the UAO may exercise one or more of
the following options:
(1) Terminate this Agreement if the breach is material and has not been cured within sixty (60)
days from written notice thereof from the UAO.
(2) If the breach is a failure to pay an invoice for Utility Work which is reimbursable under this
Agreement, pursue any statutory remedies that the UAO may have for failure to pay
invoices.
(3) Pursue any other remedies legally available.
c. Termination of this Agreement shall not relieve either party from any obligations it has pursuant to
other agreements between the parties nor from any statutory obligations that either party may have
with regard to the subject matter hereof.
7. Force Majeure
Neither the UAO nor the FDOT shall be liable to the other for any failure to perform under this Agreement to
the extent such performance is prevented by an act of God, war, riots, natural catastrophe, or other event
beyond the control of the non-performing party and which could not have been avoided or overcome by the
exercise of due diligence; provided that the party claiming the excuse from performance has (a) promptly
notified the other party of the occurrence and its estimated duration, (b) promptly remedied or mitigated the
effect of the occurrence to the extent possible, and (c) resumed performance as soon as possible.
8. Indemnification
FOR GOVERNMENT-OWNED UTILITIES,
To the extent provided by law, the UAO shall indemnify, defend, and hold harmless the FDOT and all of its
officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any
acts, action, error, neglect, or omission by the UAO, its agents, employees, or contractors during the
performance of the Agreement, whether direct or indirect, and whether to any person or property to which
FDOT or said parties may be subject, except that neither the UAO, its agents, employees, or contractors will
be liable under this section for damages arising out of the injury or damage to persons or property directly
caused by or resulting from the negligence of the FDOT or any of its officers, agents, or employees during the
performance of this Agreement.
When the FDOT receives a notice of claim for damages that may have been caused by the UAO in the
performance of services required under this Agreement, the FDOT will immediately forward the claim to the
UAO. The UAO and the FDOT will evaluate the claim and report their findings to each other within fourteen
(14) working days and will jointly discuss options in defending the claim. After reviewing the claim, the FDOT
will determine whether to require the participation of the UAO in the defense of the claim or to require the
UAO to defend the FDOT in such claim as described in this section. The FDOT’s failure to notify the UAO of
a claim shall not release the UAO from any of the requirements of this section. The FDOT and the UAO will
pay their own costs for the evaluation, settlement negotiations, and trial, if any. However, if only one party
participates in the defense of the claim at trial, that party is responsible for all costs.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT FDOT EXPENSE)
Form No. 710-010-21
UTILITIES
03/20
Page 7 of 9
FOR NON-GOVERNMENT-OWNED UTILITIES,
The UAO shall indemnify, defend, and hold harmless the FDOT and all of its officers, agents, and employees
from any claim, loss, damage, cost, charge, or expense arising out of any acts, action, error, neglect, or
omission by the UAO, its agents, employees, or contractors during the performance of the Agreement,
whether direct or indirect, and whether to any person or property to which FDOT or said parties may be
subject, except that neither the UAO, its agents, employees, or contractors will be liable under this section for
damages arising out of the injury or damage to persons or property directly caused by or resulting from the
negligence of the FDOT or any of its officers, agents, or employees during the performance of this
Agreement.
The UAO’s obligation to indemnify, defend, and pay for the defense or at the FDOT’s option, to participate
and associate with the FDOT in the defense and trial of any damage claim or suit and any related settlement
negotiations, shall arise within fourteen (14) days of receipt by the UAO of the FDOT’s notice of claim for
indemnification to the UAO. The notice of claim for indemnification shall be served by certified mail. The
UAO’s obligation to defend and indemnify within fourteen (14) days of such notice shall not be excused
because of the UAO’s inability to evaluate liability or because the UAO evaluates liability and determines the
UAO is not liable or determines the FDOT is solely negligent. Only a final adjudication or judgment finding
the FDOT solely negligent shall excuse performance of this provision by the UAO. The UAO shall pay all
costs and fees related to this obligation and its enforcement by the FDOT. The FDOT’s delay in notifying the
UAO of a claim shall not release UAO of the above duty to defend.
9. Miscellaneous
a. Time is of essence in the performance of all obligations under this Agreement.
b. The Facilities shall at all times remain the property of and be properly protected and maintained by
the UAO in accordance with the current Utility Accommodation Manual in effect at the time the Plans
Package is prepared and the current utility permit for the Facilities; provided, however, that the UAO
shall not be obligated to protect or maintain any of the Facilities to the extent the FDOT’s contractor
has that obligation as part of the Utility Work pursuant to the FDOT’s specifications.
c. The FDOT may unilaterally cancel this Agreement for refusal by the UAO to allow public access to all
documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida
Statutes, and made or received by the UAO in conjunction with this Agreement.
d. This Agreement constitutes the complete and final expression of the parties with respect to the
subject matter hereof and supersedes all prior agreements, understandings, or negotiations with
respect thereto, except that the parties understand and agree that the FDOT has manuals and
written policies and procedures which may be applicable at the time of the Project and the relocation
of the Facilities.
e. This Agreement shall be governed by the laws of the State of Florida. Any provision hereof found to
be unlawful or unenforceable shall be severable and shall not affect the validity of the remaining
portions hereof.
f. All notices required pursuant to the terms hereof may be sent by first class United States Mail,
facsimile transmission, hand delivery, or express mail and shall be deemed to have been received by
the end of five business days from the proper sending thereof unless proof of prior actual receipt is
provided. The UAO shall have a continuing obligation to notify each District of the FDOT of the
appropriate persons for notices to be sent pursuant to this Agreement. Unless otherwise notified in
writing, notices shall be sent to the following addresses:
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT FDOT EXPENSE)
Form No. 710-010-21
UTILITIES
03/20
Page 8 of 9
If to the UAO:
Duy Nguyen, E.I., Senior Engineering Specialist
100 S. Myrtle Ave.
Clearwater, FL 33756
10. Certification
This document is a printout of an FDOT form maintained in an electronic format and all revisions thereto by
the UAO in the form of additions, deletions, or substitutions are reflected only in an Appendix entitled
Changes To Form Document and no change is made in the text of the document itself. Hand notations on
affected portions of this document may refer to changes reflected in the above-named Appendix but are for
reference purposes only and do not change the terms of the document. By signing this document, the UAO
hereby represents that no change has been made to the text of this document except through the terms of the
appendix entitled Changes To Form Document."
You MUST signify by selecting or checking which of the following applies:
No changes have been made to this Form Document and no Appendix entitled “Changes to Form
Document” is attached.
No changes have been made to this Form Document, but changes are included on the attached
Appendix entitled “Changes to Form Document.”
IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective the day and year first written.
UTILITY: City of Clearwater / Public Utilities Department
BY:(Signature)
(Typed Name: (see appendix))
DATE:
(Typed Title: )
Recommend Approval by the District Utility Office
BY: (Signature)
DATE:
If to the FDOT:
Daniel Hunter, District Utilities Administrator
11201 N. McKinley Dr. MS 7-820
Tampa, FL 33612
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
(AT FDOT EXPENSE)
Form No. 710-010-21
UTILITIES
03/20
Page 9 of 9
FDOT Legal review
BY: (Signature)
District Counsel
DATE:
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
BY: (Signature)
(Typed Name: Richard Moss, PE)
DATE:
(Typed Title: Director of Transportation Development)
FEDERAL HIGHWAY ADMINISTRATION (if applicable)
BY:
(Typed Name: )
DATE:
(Typed Title: )
APPENDIX
State of Florida Department of Transportation
UTILITY WORK BY HIGHWAY CONTRACTOR AGREEMENT
CHANGES TO FORM DOCUMENT
FPID: 409155-1-56-01
1. Page 9 of 9, following “IN WITNESS WHEREOF…year first within.”
Add the following signature blocks following the “Utility…(Typed Title)” blank:
Countersigned: CITY OF CLEARWATER, FLORIDA
___________________________ By: __________________________
Frank Hibbard William B. Horne II
Mayor City Manager
Approved as to form: Attest:
___________________________ ________________________________
Laura Mahony Rosemarie Call
Assistant City Attorney City Clerk
Rule 14-46.001 F.A.C. Page 1 of 1 FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK ESTIMATE December 14, 2016
FDOT PROJECT INFORMATION
Financial Project ID: 256881-5-56-01 Federal Project ID: 1851-153-P
State Road Number: 55 County: Pinellas
FDOT Plans Dated: District Document No.: (N/A)
UTILITY AGENCY/OWNER (UAO)
Utility Company: CITY OF CLEARWATER Job No. or Work Order No.: 20-0007-UT
UAO Project Rep: Duy Nguyen, EI Phone: 727-309-7376 E-mail:
UAO Field Rep: Phil Walker, PE Phone: 727-504-1261 E-mail: pwalker@brwncald.com
SECTION A: ITEMIZED COST ESTIMATE
Item Item Cost ($) Overhead (%)
(Must use “%” or “.” i.e. 10% or .10)
Item Cost + Overhead ($)
Preliminary Engineering $63,000.00 10% $69,300.00
Right of Way Acquisition 0
Construction Engineering $50,000.00 10% $55,000.00
Construction Labor $35,000.00 10% $38,500.00
Materials and Supplies $60,000.00 10% $66,000.00
Transportation & Equipment $25,000.00 10% $27,500.00
Contract Construction 0
Miscellaneous Expenses 0
Total Cost Estimate => $256,300.00
SECTION B: DEDUCTIONS SECTION C: REIMBURSEMENT
Item Item Value ($) Total Cost Estimate from
SECTION A => $256,300.00
Salvage Value $0.00 Total Deductions from
SECTION B => $0.00
Betterment $0.00
Extended Service
Life $0.00 Total Reimbursement* => $256,300.00
$0.00 *Update the estimated Total Reimbursement for changes in
excess of 10% Total Deductions =>
UTILITY SIGNATURE
UAO Rep. Date / /
Name Duy Nguyen, EI
Title Senior Engineering Specialist
duy.nguyen@myclearwater.com
US-19 NE US-19 FRONTAGE RDW US-19 FRONTAGE RDHARN BLVD SUMMERLIN DR TEAKWOOD DR
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SUMO DR EVERGLADES AVE TROPIC HILLS DR PEKINESE DR S KIMONO DR TEAHOUSE DR LOCATION MAP
PROJECTLOCATION
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Document Path: C:\Users\Kieffer.Nyland\City of Clearwater\Engineering Geographic Technology - Location Maps\20-0007-UT Utility Relocate\20-0007-UT_8x11_New.mxd
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com N.T.S.Scale:
Utility RelocationUS-19 & Harn Blvd.Project # 20-0007-UT
Page: 1 of 15/27/2020Date:309BGrid #:19-16s-29eS-T-R:KNMap Gen By:TMReviewed By:
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PROJECTLOCATION
Resolution No. 20-29
RESOLUTION NO. 20-29
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA
APPROVING THE EXECUTION OF A UTILITY WORK BY
HIGHWAY CONTRACTOR AGREEMENT WITH THE STATE OF
FLORIDA DEPARTMENT OF TRANSPORTATION REGARDING
REMOVAL AND RELOCATION OF PUBLIC UTILITIES
FACILITIES FOR THE U.S. HIGHWAY 19 AND HARN BLVD.
OVERPASS PROJECT; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the State of Florida Department of Transportation FDOT secured easements
on city-owned property in order to construct a pedestrian overpass at U.S. 19 and Harn Blvd. in
Clearwater; and
WHEREAS, the city has existing public utilities (Facilities) within the easement area which
must be relocated; and
WHEREAS, under a Utility Work by Highway Contractor Agreement, the FDOT’s general
contractor will perform the removal and relocation of the Facilities with FDOT reimbursing the city
for its costs; and
WHEREAS, having FDOT’s general contractor remove the Facilities allows for the work
to be done in a timely manner; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER
FLORIDA:
Section 1. The City Council hereby accepts and approves the Utility Work by Highway
Contractor Agreement between the City and the State of Florida Department of Transportation
identified as Utility Work by Highway Contractor Agreement Financial Project ID 256881-5-56-01,
a copy of which is attached as Exhibit “A”.
Section 2. The City Council hereby authorizes the Mayor and City Manager, and their
designees to sign the Utility Work by Highway Contractor Agreement and associated expense
estimate described in this resolution and associated documents.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this ______ day of _________________, 2020.
________________________________
Frank Hibbard
Mayor
Approved as to form: Attest:
___________________________ ________________________________
Laura Mahony Rosemary Call
Assistant City Attorney City Clerk
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-7826
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 6.3
SUBJECT/RECOMMENDATION:
Approve a purchase order to Parkmobile of Atlanta, Ga, for reimbursement of transaction fees
for mobile parking in an amount not to exceed $221,060 from July 9, 2020 through January 31,
2023, pursuant to Clearwater Code of Ordinances Section 2.564 (1)(d), other Governmental
Contracts, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
May 7, 2015, City Council approved a Parking Service Agreement for pay-by-cell technology
between the City of Clearwater and Parkmobile. That contract is due to expire July 8, 2020 and
the Parking System recommends a piggyback off of the Miami Beach Contract in the form of a
rider agreement with modifications to continue with the terms of the City of Clearwater Parking
System’s initial contract, due to expire July 8, 2020.
For use of the mobile parking service, an end user fee of $0.35 per transaction is charged to
the end user. Parkmobile accepts traditional credit card payments (Visa, MasterCard,
Discover and AMEX) from customers (End User) and all transaction revenue is paid to the
Parking Division, including the transaction fee which the City reimburses to Parkmobile.
During the period of August 2015 thru April 2020, the City of Clearwater Parking Division
recorded 540,080 total transactions made thru Parkmobile App. Usage has increased over the
contract period and is expected to continue to rise.
Estimated transaction numbers are based on actual 2019 data for the initial period plus an
estimated 20% annual increase for the following years. The initial period of the ridership
agreement is for seven months, July 9, 2020 thru January 31, 2021. The estimated transaction
fees per period are calculated as follows:
Year 1 (7 months) - 130,000 transactions @ $.35 each = $45,500
Year 2 - 228,000 transactions @ $.35 each = $79,800
Year 3 - 273,600 transactions @ $.35 each = $95,760
TOTAL 3-year reimbursements to Parkmobile = $221,060
APPROPRIATION CODE AND AMOUNT:
0435-01333-530300-545-000-0000 $221,060
Funds are available in 0435-01333-530300, Parking System Contractual Services in the
amount of $45,500 in Fiscal Year 2020 and will be budgeted at the indicated amount per year in
Fiscal Year 2021 through Fiscal Year 2023 for total funding in the amount of $221,060
Page 1 City of Clearwater Printed on 6/12/2020
Piggyback Agreement
rev. 04/20 1 of 3
This Piggyback Agreement (this “Agreement”) made and entered into as of this 9th day of July, 2020
(Effective Date”) is by and between Parkmobile, LLC, a Delaware limited liability company (“Parkmobile”) and
the City of Clearwater Florida, a municipal corporation with its place of business at City of Clearwater Parking
System, 100 S. Myrtle Ave, Ste 220, Clearwater, Florida 33756 (“Clearwater”). Parkmobile and Clearwater may
be referred to collectively as the “Parties” or individually as a “Party.”
WHEREAS, the Parties agree that Parkmobile has entered into a contract with the City of Miami Beach,
Florida, said contract being identified as: Parking Pay by Phone Services Agreement dated February 1, 2014 (the
“Underlying Contract”; and
WHEREAS, the Underlying Contract is incorporated herein by reference and is attached as Exhibit “A” to
this contract. All of the terms and conditions set forth in the Underlying Contract are fully binding on the Parties
and said terms and conditions are incorporated herein; and
WHEREAS, notwithstanding the requirement that the Underlying Contract is fully binding on the Parties,
the Parties have agreed to modify certain technical provisions of the Underlying Contract as applied to this
Agreement between Parkmobile and Clearwater.
NOW THEREFORE, in consideration of the mutual covenants and agreements contained herein and other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties
agree as follows:
1. Recitals. The above recitals are hereby incorporated herein.
2. Definitions. Defined or capitalized terms used herein that are not defined by this Agreement shall have
their meaning set out in the Underlying Contract. Any reference to the City of Miami Beach, Florida or
‘City’ in the Underlying Contract shall refer to the City of Clearwater for the purposes of this Agreement.
All references to Parkmobile USA, Inc. or ‘Parkmobile’ in the Underlying Contract shall refer to
Parkmobile, LLC for the purposes of this Agreement.
3. Address Change for the City of Clearwater. Notwithstanding the address and contact information for the
government entity set forth in Exhibit A, Parkmobile agrees that it will send notices, invoices, and will
conduct all business with the City of Clearwater Parking System, 100 S. Myrtle Ave, Ste 220, Clearwater,
Florida 33756; sue.tellier@myclearwater.com.
4. Address Change for Parkmobile. Notwithstanding the address and contact information for Parkmobile
set forth in Exhibit A, Clearwater agrees that it will send notices and will conduct all business with
Parkmobile, LLC, 1100 Spring St NW, Ste 200, Atlanta, GA 30309; legal@parkmobile.io.
5. Exhibit “C” to Underlying Contract Deleted. Exhibit “C” to the Underlying Contract is deleted in its
entirety, and is replaced with The Pricing Proposal for this Agreement as follows:
Convenience fee paid by Residents* No Fee
Convenience fee paid by Non-Residents $ 0.35
Piggyback Agreement
rev. 04/20 2 of 3
* Parkmobile agrees to offer any Clearwater qualified resident no convenience fee for using
our mobile payment service. To qualify for this concession, residents must have all three
of the following required documents:
o Valid Photo ID – Issued by local state or federal agency (Driver’s license, passport)
o Valid Vehicle Registration – Vehicle registration belonging to the person requesting
the residential permit. Address on registration and photo ID must match.
o Valid Proof of Residency – One (1) of the following with residents name and address.
§ Voters registration card
§ Mail received within the last 30 days
§ Property Tax statement (last one received)
6. Applicable Law. This Agreement shall be construed according to the laws of the State of Florida.
Jurisdiction and venue for any legal action in connection herewith, whether sounding in contract or tort,
shall lie in Pinellas County, Florida. Each party waives the right to a jury trial.
7. Other Provisions Unchanged. All other provisions in the Underlying Contract are fully binding on the
Parties and will represent the agreement between the City of Clearwater and Parkmobile.
8. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an
original, but all of which shall be deemed to constitute one and the same instrument.
9. Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the
matters set forth herein and may only be changed by an agreement in writing signed by the Parties. All
other terms and provisions of the Agreement remain in full force and affect.
SIGNATURES CONTINUED ON NEXT PAGE
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-7846
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 6.4
SUBJECT/RECOMMENDATION:
Declare as surplus, 66.30 acres MOL of the 78.52 acres MOL known as the Landings Golf
Course located at 1875 Airport Drive, Clearwater, for the purpose of development and ground
lease of the site for a light industrial center. (APH)
SUMMARY:
The subject property is city-owned land currently operating as The Landings Golf Course. The
zoning and land use is designated Open Space/Recreation (OS/R). In total, the site is 78.52
acres MOL and is bounded by N. Keene Rd to the West, Airport Dr. to the South and adjacent
to Clearwater Airpark which is both East and North of the property.
The proposed project envisions construction of a multi-building industrial center comprised of
750,000 +/- SF Class A rentable space on 66.30 acres MOL.
The remainder of the property, approximately 12.22 acres, is not part of this surplus request.
This southern portion is proposed to remain as recreational use and the city anticipates
entering into a lease agreement with the current golf course operator. The operator envisions
the construction and operation of an Aqua Golf Driving Range.
City Council authorized staff at the May 21, 2020 council meeting to move forward with the
necessary steps to obtain approval for the redevelopment of The Landings Golf Course site as
a light industrial center. One of the initial steps to move forward with the site redevelopment and
ground lease is for City Council to declare surplus 66.30 acres MOL of the Landings Golf
Course.
Page 1 City of Clearwater Printed on 6/12/2020
N KEENE RD N SATURN AVE N HERCULES AVE AIRPORT DR
McKINLEY ST AMBLE LN ARDEN AVE GILBERT ST KAPP DR PALMETTO ST
RANGE RD
MARILYN ST
CARROLL ST
CALUMET ST
GRAND AVE
SHERWOOD ST
FLAG LER DR
GENTRY ST N ARCTURAS AVE WEAVER PARK DR ARIES LN PALMETTO ST
McKINLEY ST
LOCATION MAP
PROJECTLOCATION
^
Document Path: C:\Users\Wioletta.Dabrowski\City of Clearwater\Engineering Geographic Technology - Location Maps\1875_AirportDr.Loc.mxd
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com N.T.S.Scale:
Landings Golf Course1875 Airport Dr.- Parcel Numbers: 12-29-15-70182-200-0901 & 12-29-15-00000-320-0100
Page: 1 of 1XXXXGrid #:5/29/2020Date:RBReviewed By:WDMap Gen By:12-29s-15eS-T-R:
N KEENE RD N HERCULES AVE AIRPORT DR
SHERWOOD ST
GRAND AVE
GILBERT ST
PALMETTO ST
RANGE RD
GENTRY ST
MARILYN ST
LONG ST
SHER
W
O
O
D
S
T
PALMETTO ST
AERIAL MAP
Parcel Size:+/- 66.30 ac.
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
Declare Surplus +/- 66.30 ac. of +/- 78.52 ac. Landings Golf Course1875 Airport Dr.Parcel Numbers: 12-29-15-70182-200-0901 & 12-29-15-00000-320-0100
Page 1 of 1Aerial Flown 2019 Date:5/29/2020WDMap Gen By:
Document Path: C:\Users\Wioletta.Dabrowski\City of Clearwater\Engineering Geographic Technology - Location Maps\1875_AirportDr.mxd
RBReviewed By:12-29s-15eS-T-R:XXXXGrid #:
²
N.T.S.Scale:
Parcel Size:+/- 12.22 ac.
KEENE ROAD66.30 AC±N
2
5
°
13
'
1
7
"
W
2
9
3
6
.1
9
'
N 89° 21' 07" W
552.36'S 00° 13' 07" W 1748.31'S 89° 20' 18" E 1311.16'
C1
C2
N 00° 23' 02" W380.36'N 90° 00' 00" E
526.19'
POINT OF
BEGINNING
POINT OF COMMENCEMENT
SE Corner of St Andrews Cove IS 00° 23' 02" E488.58'East Right-of-Way LineNE Corner of St. Andrews Cove II
CURVE
C1
C2
2850.00234.85'S04°00'32"W
2750.00176.88'S04°31'37"W
RADIUS CHORD
LENGTH BEARING
Commence at the Southeast corner of St. Andrews Cove I Condominium, as recorded in Plat Book 23, Page 83, of the Public Records of
Pinellas County, FL; thence N 00° 23' 02” W, along the East line of said condominium plat, a distance of 380.36 feet to a Point of
Beginning; thence S 89° 20' 18” E, a distance of 1311.16 feet; thence N 25° 13' 17” W, a distance of 2936.19 feet; thence
N 89° 21' 07” W, a distance of 552.36 feet to the East Right-of-Way line of Keene Rd; thence S 00° 13' 07” W, along the East
Right-of-Way line of Keene Rd, a distance of 1748.31 feet; thence continuing along said East Right-of-Way line and along a curve
concave to the West, having a radius of 2850.00 feet, a chord length of 234.85 feet and a chord bearing of S 04° 00' 32”W along the
arc, a distance of 234.92 feet, to the point of reverse curvature; thence along said curve concave to the East, having a radius
of 2750.00 feet, a chord length of 176.88 feet and a chord bearing of S 04° 31' 37” W along the arc, a distance of 176.91 feet, to a point
on the North boundary of St. Andrews Cove II Condominium, as recorded in Plat Book 24, Page 113, of the Public Records of Pinellas
County, FL; thence N 90° 00' 00” E, a distance of 526.19 feet to the Northeast corner of said St. Andrews Cove II; thence
S 00° 23' 02” E, a distance of 488.58 feet to the Point of Beginning.
Containing 66.30 AC MOL
This is not a survey
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
DRAWN BY CHECKED BY
DATE DRAWN
SEC-TWNSP-RNG
DWG. NO.SHEET
OFLandings Golf Course
Portion To Be Declared Surplus
Jim Benwell Tom Mahony 06/01/2020
Lgl_2020-08 1 1
12 29 S 15 E
Legal Description
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-7908
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 6.5
SUBJECT/RECOMMENDATION:
Provide direction on Councilmember Beckman’s request for four free parking spaces by the
Cleveland Street Post Office.
SUMMARY:
·Parking Systems supports CM Beckman’s request for four, free parking spaces by the
post office.
·There are currently three 30-minute spaces at 25 cents/30 minutes. The surrounding
spaces in the 600 block of Cleveland Street are at the same rate but with two-hour time
limits.
·Recommend leaving the 30-minute time limit as currently posted.
·Revenues from these four spaces average~$3000/year. Minimal revenue impact
compared to overall parking operations.
·Minimal impact to downtown enforcement operations.
·If approved by City Council, these four spaces will be considered city council
designated free spaces.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 6/12/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-7833
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Public Utilities
Agenda Number: 7.1
SUBJECT/RECOMMENDATION:
Authorize a purchase order to Trojan Technologies of London, Ontario, Canada, for Salsnes
Filter replacement parts and services, in the annual amount of $150,000.00 with the option for
two, one-year extensions, pursuant to Clearwater Code of Ordinances Section 2.564 (1)(b)
Sole Source, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Salsnes Filters are used in the City’s wastewater facilities for solids separation, due to their
high efficiency and reliable technology that maximizes solids separation, which eases the
demand on downstream biological treatment. The Salsnes Filters’ integrated thickening and
optimal dewatering capabilities, results in smaller volume of dried sludge, therefore reducing
disposal costs. The solids leaving the Salsnes Filters are high in volatile organics which helps
enable the anaerobic digesters to function correctly therefore assisting the city to meet
regulatory required pathogen reduction.
Trojan Technologies of London, Ontario, Canada is the sole authorized regional distributor of
Salsnes Filters and services. Standardization of solids separation equipment reduces
redesign/retrofit of the piping systems and overall down time, which is critical to maintaining
regulatory compliance. Standardization also reduces the required stocking of parts,
replacement pumps, and the cost of maintenance operations. Public Utilities will complete a
market analysis each year prior to renewal to ensure no additional distributors have entered the
market for these parts.
In accordance with Clearwater Code of Ordinances Section 2.564 (1)(b), Exceptions to
Bidding, Trojan Technologies has been determined a sole source vendor for Salsnes Filter,
replacement parts and factory authorized service.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds are available in Public Utilities operating cost centers 550400 Operating
Supplies & Materials to cover the cost of the contract for FY20
Funding for future fiscal years (FY21 through FY23) will be requested within contract calendar
and spending limits.
Page 1 City of Clearwater Printed on 6/12/2020
May 29, 2020
City of Clearwater
PO Box 4748
Clearwater, FL
33758
United States
To Whom it May Concern
RE: Salsnes FilterTM Replacement Parts
In the Engineered Submittal Package for the Salsnes Filter SF6000, Trojan Technologies provided an equipment
performance guarantee stating that the system will meet the required total suspended solids (TSS) and/or
biological oxygen demand (BOD) removal provided that the system is operated and maintained in accordance
with recommendations made by Trojan Technologies.
In order for this equipment guarantee to be maintained, it is imperative that the appropriate components and
replacement parts be used in the system. There are key replacement parts and system components that directly
influence the performance and reliability of the system. Among these critical replacement parts are the filter
mesh, air knife, bearings, screens, dewatering screw (if provided), etc. Without using a filter mesh, dewatering
screw, and other components that are approved and validated by Trojan Technologies, we cannot guarantee that
the system will provide the required solids removal. Subsequently, we cannot guarantee that any downstream
treatment systems will continue to operate as expected if the components operating the Salsnes Filter system are
unknown.
In order to keep the equipment performance guarantee intact, it is recommended that specialized system
components be purchased and contracted from Trojan Technologies. Trojan provides only validated system
components (filter mesh, bearings etc.) which meet our performance standards to our customers.
If you have any questions regarding this matter, or require any additional information please do not hesitate to
contact me.
Best regards,
TROJAN TECHNOLOGIES
Mike D’Oria
Mike D’Oria
Account Manager
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-7914
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Legal Department
Agenda Number: 8.1
SUBJECT/RECOMMENDATION:
Confirm COVID-19 Emergency Proclamation and adopt Resolution 20-30.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/12/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-7921
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 9.1
SUBJECT/RECOMMENDATION:
Approve term sheet for Harrod Properties, Inc.
SUMMARY:
Staff is seeking approval of proposed term sheet for the lease and redevelopment 57.11 acres
MOL. The property is currently addressed at 1875 Airport Drive in Clearwater.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 6/12/2020
The Landings Corporate Center Concept Site Plan
6/15/2020
OPINION OF VALUE
“THE LANDINGS” PROJECT SITE
CLEARWATER, FLORIDA 33765
DATE OF OPINION
JUNE 4, 2020
PREPARED BY
Philip S. Kirkpatrick
Department of Economic Development & Housing
City of Clearwater
Clearwater, FL 33755
Opinion of Value Page 2 of 26
TABLE OF CONTENTS
EXECUTIVE SUMMARY ......................................................................................................................... 3
SUBJECT PROPERTY .......................................................................................................................... 3
OPINION OF VALUE ............................................................................................................................ 3
SCOPE OF THE OPINION .................................................................................................................... 3
PROPERTY CHARACTERISTICS ........................................................................................................... 4
ENVIRONMENTAL AUDIT DATA: ................................................................................................... 4
PHYSICAL CHARACTERISTICS: ....................................................................................................... 4
LOCATION ............................................................................................................................................ 4
ZONING/LAND USE ............................................................................................................................. 4
VALUATION CALCULATIONS ............................................................................................................. 5
COMPARABLE SALES: ....................................................................................................................... 5
COST OF CAPITAL: ............................................................................................................................. 5
INTEGRATED VALUATION: .............................................................................................................. 5
APPENDIX A: COMPARABLE SALES ................................................................................................ 6
LAND SALE #1 ...................................................................................................................................... 6
LAND SALE #2 ...................................................................................................................................... 7
LAND SALE #3 ...................................................................................................................................... 8
LAND SALE #4 ...................................................................................................................................... 9
LAND SALE #5 .................................................................................................................................... 10
LAND SALE #6 .................................................................................................................................... 11
LAND SALE #7 .................................................................................................................................... 12
LAND SALE #8 .................................................................................................................................... 13
LAND SALE #9 .................................................................................................................................... 14
EXHIBIT A: Comparable Sales Matrix ................................................................................................... 15
EXHIBIT B: Duff & Phelps Equity Risk Premium & Risk-Free Rate schedule ..................................... 16
EXHIBIT C: Green Street Advisors’ Commercial Property Price Index ................................................ 18
Opinion of Value Page 3 of 26
EXECUTIVE SUMMARY
Valuation of larger tracts of industrial land can be challenging. Due to the size of the tract and the infrequency
of such purchase/sale transactions, the geographical area become somewhat broad and the timescale for
comparable values gets extended. These complicate the process since most industrial markets vary materially
over time and, certainly, as market areas differ.
SUBJECT PROPERTY
The Subject Property is currently being operated as a public golf course. Portions of the area were used as a
land fill some years ago. Evaluation by geotechnical analysis reveals 10.9 acres of the site has landfill debris
from interval depths of near surface up to 8.0’ in depth.
The Project Site includes a total area of 77.7 acres which is anticipated to be developed as Flex Industrial
following rezoning to IRT. The land is relatively level and, aside from landfill debris, is a desirable development
parcel. Some additional buffer will be required which will have a minor impact on total developable land.
Access to the Subject Property is good, but presents some minor issues related to tractor-trailer access
primarily due to distance from I-275 and other distribution corridors.
OPINION OF VALUE
• Sale: Maximum price per square foot of land equals $3.58
• Lease: Maximum price per square foot of land equals $0.215
SCOPE OF THE OPINION
The scope of comparable sales searched includes Pinellas, Hillsborough, Pasco, Manatee and Polk Counties for
vacant industrial land of at least 15 acres in size and dating back as far as January 1, 2017. It is assumed for the
purpose of this Opinion that the highest and best use is IRT. The results of the analyses will be factored for
effective lease rates based upon a money factor which will be discussed later in this report.
Opinion of Value Page 4 of 26
PROPERTY CHARACTERISTICS
ENVIRONMENTAL AUDIT DATA:
From the Redevelopment Feasibility Study performed by Geosyntec Consultants:
“Before the Landings Golf Course can be redeveloped into the selected conceptual design, the site must
undergo site preparation. The encountered debris may cause total and differential settlements that
could lead to adverse impacts to proposed structures. Geosyntec agrees with Tierra’s recommendation
for debris removal and replacement with fill to mitigate settlement impacts and improve subsurface
conditions for the use of shallow foundations. However, an additional geotechnical investigation, that
includes a GPR study, will need to be completed for debris location and foundation design once desired
layout of the Site is determined.”
Development of the Subject Property can be achieved in a number of ways to address the issues identified
above. Some methods are more costly than others, but regardless of which method is chosen, there will be a
cost associated with it that will impact the value of the land. This impact can be reflected in contract provisions
in many ways to include variations such as the seller providing a cost offset or reduction in price offered/paid.
PHYSICAL CHARACTERISTICS:
Land elevation varies no more than 4’ from lowest to highest (not including pond bottoms). This typically
would indicate a balanced site. However, the need for import fill dirt may be significant subject to the site
preparation effort if debris is to be excavated, hauled away and imported fill dirt brought in. The cost of such
could be as low as $0 or as high as $1,000,000. Pond excavation should offset this entirely, but the developer’s
approach to site development is not known.
Building footings, if debris excavation is not performed, will need to be modified to an enhanced type structural
footing such as pilings of some sort. Further, the use of enhanced footings will require some type of structure
floor system rather than typical slab on grade. The cost of such can be substantial.
LOCATION
The location is more desirable for industrial flex type development but is not suitable for logistics or
manufacturing due to the need to limit the amount and frequency of heavy truck traffic adjacent to residential
development in place. Further, the distance from the Interstate Highway system limits logistics and
manufacturing use as well.
The Subject Property is well suited for industrial flex uses such as regional service centers, construction
contracting, local supply firms (electrical, plumbing, etc.) as well as firms serving the construction industry in
general. Other typical uses include medical service and supply firms among many others.
ZONING/LAND USE
The Subject Property is zoned Open Space/Recreation. The zoning will need to be changed to reflect the
lessee’s intended use. The cost of this effort is typically reflected in the offer/sale price unless performed by
the lessor at lessor’s cost.
Opinion of Value Page 5 of 26
VALUATION CALCULATIONS
It is my opinion that the best approach to determining the land lease value can be accomplished by combining
two steps: 1) Comparable Sales and 2) Cost of Capital. These will then be integrated to determine a market rate
lease value.
COMPARABLE SALES:
The sale prices for the comparable sale properties detailed in Appendix A were adjusted based on 3 factors or
elements. These factors were:
• Location: This adjustment was done primarily dependent upon accessibility related to industrial
property uses.
• Date of Sale: Because of the relatively rare number of transactions of this type, the timescale was
broadened. The prices paid were adjusted using Green Street Commercial Pricing Index. Additionally,
the effective current date for this opinion is January 2020 rather than June 2020. This date was chosen
to eliminate any changes in the economy as a result of the COVID-19 pandemic and its related impacts.
Then using Green Street Advisors’ Commercial Property Price Index, the date of sale was factored to
January 2020 to determine an inflator to be applied to the sale price. This report is attached as Exhibit
C.
• Site Characteristics: The site characteristics were considered related to need to remediate for debris
and possible site fill required.
COST OF CAPITAL:
The weighted average cost of capital is typically calculated as the sum of the cost of debt (% of leverage
multiplied times the after-tax cost of debt) combined with the Cost of Equity (% of equity multiplied times the
cost of equity). Duff & Phelps Equity Risk Premium & Risk-Free Rate schedule was used to determine the Equity
Risk Premium. No consideration was made to calculate or factor the cost of capital to include leverage since tax
rates paid by a developer and the amount of leverage to be utilized are both unknown.
Duff & Phelps Rate Table indicates that the Equity Risk Premium has risen about 100 basis points since the
onset of the COVID-19 pandemic in the U.S. The rate prior to 2020 was 50 basis points lower than current. The
estimate of the current Equity Risk Premium is 6.00%. The table is attached as Exhibit A.
INTEGRATED VALUATION:
A table of comparable sales is attached as Exhibit B to this report. A summary of that table concludes that:
• Median price per square foot of land (adjusted for the factors above) equals $1.53
• Average price per square foot of land (adjusted for the factors above) equals $1.83
• Maximum price per square foot of land (adjusted for the factors above) equals $3.58
Applying an Equity Risk Premium of 6.00% provides the following resulting ground lease rates:
• Median price per square foot of land equals $0.092
• Average price per square foot of land equals $0.110
• Maximum price per square foot of land equals $0.215
Opinion of Value Page 6 of 26
APPENDIX A: COMPARABLE SALES
LAND SALE #1
Location: Hillsborough County
Address: 3600 Causeway Blvd., Tampa
Tax ID Number: A-29-29-19-4DH-000000-00000.2 & A-28-29-19-ZZZ-000005-81480.0
Date of Sale: 6/1/2018
Sales Price: $5,000,000
Size: 35.180 acres
Price PSF: 3.26
Price Per Acre: $142,126.21
Comments: Parcels are adjacent to buyer’s existing operations which makes them much
more valuable to the buyer. The sale occurred over 24 months ago. The
site layout is due to no debris to be excavated.
Opinion of Value Page 7 of 26
LAND SALE #2
Location: Pinellas County
Address: Anclote Rd., Tarpon Springs
Tax ID Number: 02-27-15-90810-000-0010
Date of Sale: 8/24/2017
Sales Price: $1,722,100
Size: 19.091 acres
Price PSF: $2.07
Price Per Acre: $90,205.75
Comments: Parcel has equivalent access to the Subject Property. The sale occurred
approximately 28 months ago. The site is superior due to no debris to be
excavated.
Opinion of Value Page 8 of 26
LAND SALE #3
Location: Polk County
Address: 676 C. Fred Jones Blvd., Auburndale
Tax ID Number: 25-27-09-000000-031020
Date of Sale: 10/30/2019
Sales Price: $10,000,000
Size: 146.876 acres
Price PSF: $1.56
Price Per Acre: $68,084.87
Comments: Parcel has direct access to I-4. The sale occurred approximately 2 months
prior. The site is superior due to no debris to be excavated.
Opinion of Value Page 9 of 26
LAND SALE #4
Location: Polk County
Address: 3700 Bannon Island Rd., Haines City
Tax ID Number: 27-28-03-000000-012010
Date of Sale: 12/11/2019
Sales Price: $3,135,000
Size: 82.000 acres
Price PSF: $0.88
Price Per Acre: $38,231.94
Comments: Parcel has equivalent access to the Subject Property. The sale occurred
contemporaneously. The site is superior due to no debris to be excavated.
Opinion of Value Page 10 of 26
LAND SALE #5
Location: Polk County
Address: 0 Cozart Rd., Mulberry
Tax ID Number: 23-30-13-000000-043030
Date of Sale: 3/3/2020
Sales Price: $2,740,000
Size: 52.028 acres
Price PSF: $1.21
Price Per Acre: $52,664.15
Comments: Parcel has equivalent access to the Subject Property. The sale occurred
contemporaneously. The site is superior due to no debris to be excavated.
Opinion of Value Page 11 of 26
LAND SALE #6
Location: Polk County
Address: 8401 Hwy 33, Lakeland
Tax ID Number: 24-27-11-000000-012010
Date of Sale: 4/20/2018
Sales Price: $4,150,000
Size: 42.329 acres
Price PSF: $2.25
Price Per Acre: $98,041.30
Comments: Parcel has direct access to I-4. The sale occurred approximately 20 months
prior. The site is superior due to no debris to be excavated.
Opinion of Value Page 12 of 26
LAND SALE #7
Location: Polk County
Address: 0 Whitten Rd., Lakeland
Tax ID Number: 23-28-31-000000-012040
Date of Sale: 12/3/2019
Sales Price: $4,650,000
Size: 25.331 acres
Price PSF: $4.21
Price Per Acre: $183,573.16
Comments: Parcel has reasonable access. The sale closed approximately 1 month prior.
The site is superior due to no debris to be excavated.
Opinion of Value Page 13 of 26
LAND SALE #8
Location: Pasco County
Address: 14211 State Road 54, Odessa
Tax ID Number: 26-26-17-0000-00400-0050
Date of Sale: 3/8/2018
Sales Price: $2,170,000
Size: 33.260 acres
Price PSF: $1.50
Price Per Acre: $65,243.52
Comments: Parcel has access which is about equal to the Subject Property. The sale
occurred contemporaneously. The site is superior due to no debris to be
excavated.
Opinion of Value Page 14 of 26
LAND SALE #9
Location: Manatee County
Address: SR 64 E., Bradenton
Tax ID Number: 305000509
Date of Sale: 1/17/2020
Sales Price: $2,200,000
Size: 25.004 acres
Price PSF: $2.02
Price Per Acre: $87,985.92
Comments: Parcel has good access to I-75. The sale occurred contemporaneously. The
site is superior due to no debris to be excavated.
Opinion of Value Page 15 of 26
EXHIBIT A: Comparable Sales Matrix
Sale Lease Sale Lease
Minimum $0.88 $0.053 Minimum $0.83
Maximum $4.21 $0.253 Maximum $3.58 $0.215
Median $2.02 $0.121 Median $1.53 $0.092
Average $2.11 $0.126 Average $1.83 $0.110
Summary of $/Sq Ft - AdjustedSummary of $/Sq Ft - Raw
Index PIN Acreage
Most Recent
Sale Price
Unadjusted
$/SqFt Location
Location
Value Date of Sale
Date of Sale
Value
Land
Characteristics
and
Characteristics
Value
Total of
Adjustments Adjusted Total $/Sq Ft.
A-29-29-19-4DH-000000-00000.2 18.860
A-28-29-19-ZZZ-000005-81480.0 16.320
2 02-27-15-90810-000-0010 19.091 1,722,100$ 2.07$ Equal 0%28 months 6%Superior 6%1,832,097$ 2.20$
3 25-27-09-000000-031020 146.876 10,000,000$ 1.56$ Direct Access to I-4 -20%2 months 1%Superior -5%-24%7,589,619$ 1.19$
4 27-28-03-000000-012010 82.000 3,135,000$ 0.88$ Equal 0%0 months 0%Superior -5%-5%2,978,250$ 0.83$
5 23-30-13-000000-043030 52.028 2,740,000$ 1.21$ Equal 0%0 months 0%Superior -5%-5%2,603,000$ 1.15$
6 24-27-11-000000-012010 42.329 4,150,000$ 2.25$ Direct Access to I-4 -18%20 months 6%Superior -5%-17%3,462,938$ 1.88$
7 23-28-31-000000-012040 25.331 4,650,000$ 4.21$ Reasonable Access -10%1 month 0%Superior -5%-15%3,952,500$ 3.58$
8 26-26-17-0000-00400-0050 33.260 2,170,000$ 1.50$ Equal 0%22 months 7%Superior -5%2%2,209,667$ 1.53$
9 305000509 25.004 2,200,000$ 2.02$ Good Access to I-75 -25%0 months 0%Superior -5%-30%1,540,000$ 1.41$
-25%24 months 13%Superior -5%1
Adjustments to Sale Price
5,000,000$ 3.26$ -17%4,166,667$
Net Adjusted Comp Sale
2.72$ Adjacent to current
operations
Opinion of Value Page 16 of 26
EXHIBIT B: Duff & Phelps Equity Risk
Premium & Risk-Free Rate schedule
Opinion of Value Page 17 of 26
Opinion of Value Page 18 of 26
EXHIBIT C: Green Street Advisors’
Commercial Property Price Index
Opinion of Value Page 19 of 26
Commercial Property Price Index (CPPI)
Date Download: June 01, 2020
Date Last Updated: April 01, 2020
Date1 All Property Core Sector
1997-11-01
1997-12-01 47.8 48.4
1998-01-01 48.0 48.6
1998-02-01 48.7 49.1
1998-03-01 51.0 51.5
1998-04-01 51.0 51.5
1998-05-01 51.6 52.1
1998-06-01 51.9 52.4
1998-07-01 51.8 52.3
1998-08-01 52.4 52.9
1998-09-01 50.5 51.0
1998-10-01 50.5 51.0
1998-11-01 51.1 51.6
1998-12-01 51.1 51.6
1999-01-01 51.1 51.7
1999-02-01 51.7 52.2
1999-03-01 52.3 52.9
1999-04-01 52.3 52.9
1999-05-01 52.8 53.4
1999-06-01 52.8 53.4
1999-07-01 52.8 53.5
1999-08-01 53.4 54.0
1999-09-01 53.7 54.4
1999-10-01 53.7 54.5
1999-11-01 54.3 55.1
1999-12-01 53.9 54.6
2000-01-01 54.0 54.7
2000-02-01 54.6 55.3
2000-03-01 54.4 55.0
2000-04-01 54.4 55.2
2000-05-01 55.1 55.9
2000-06-01 54.5 55.1
2000-07-01 54.6 55.2
2000-08-01 55.3 55.9
2000-09-01 55.3 55.9
2000-10-01 55.4 55.9
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PHILIP S. KIRKPATRICK 897 Lantern Way, Clearwater, FL 33765 ● 727-214-8836 ● pkirkpatrick1@msn.com ● linkedin/com/in/philip-kirkpatrick REAL ESTATE DEVELOPMENT
Leading Project Implementation, Performance & Investment Returns Comprehensive experience in development, management and construction of healthcare and commercial real estate including
leasing, sales, property management and asset management services. Extensive experience in long and short-term planning,
financial forecasting, deal execution and fostering relationships with internal and external stakeholders. Notable skills and competencies include:
Project management from concept through completion.
Pre-construction management to include site and architectural design.
Substantial experience with AHCA-regulated healthcare projects in Florida.
Exceptional analytical ability for resolving complex issues using methodologies such as data analysis, matrix analysis of
financial parameters, alternative designs, and legal analysis to organize, schedule and assign tasks within a project team.
Project capitalization, structuring and acquisition, to include both equity and leverage components
Financial sensitivity analyses for optimization of yield vs. cost vs. opportunity.
Team organization to schedule and assign tasks within a project team.
Feasibility assessments to steer real estate development, financing and investment opportunities.
Skilled in Microsoft Excel, Word and PowerPoint and preparing graphics. Top performance for significant revenue growth and cost savings for the following:
Sold $4.1M in total fee revenue for 2015 – top in company.
Secured project for commencement in 2018 with total fee revenue of $14.2M.
Eliminated $300K jurisdictional off-site improvement requirement related to platting process.
Directed civil engineering storm water studies that reduced project import fill costs 90%, saving $2.7M.
Avoided zoning variance that reduced schedule by 9 months thus preventing loss of tenant.
Developed solution for adverse building code interpretation by jurisdiction which would have rendered project financially
unfeasible.
Sourced, closed and developed company’s first skilled nursing project.
Closed senior housing financing that credited bed license lease guarantee pledge as like-kind equity contribution,
increasing financing leverage to 82%.
Facilitated last minute financing for retail center acquisition of $12M following collapse of prior committed financing.
Key Strengths:
Leasing Management & Negotiation Investment Underwriting Data Management & Analytics
Pre-Construction Management Land Acquisition Construction/Project Management
Physician Negotiations Conflict/Crisis Management Negotiations
Education Bachelor of Arts, Texas Tech University, Lubbock, TX, May 1976 (Degree awarded with honors) Professional Experience
CITY OF CLEARWATER, Clearwater, FL
Medium-sized city located on Florida’s Gulf Coast in the Tampa Bay Metropolitan Area Sr. Economic Development Coordinator, February 2020–current
Recruitment of businesses to relocate to the City and facilitate project/property development for new and existing
business within the City to include:
Develop business/marketing plan to reach out to both businesses and key influencers regarding relocation to
Clearwater.
Outreach and sales encounters with target businesses and key influencers
Respond to inquiries and increase likelihood of relocation.
Manage and clarify incentives available to possible relocating and expanding businesses.
Facilitate relocations.
Assist with and facilitate expansion of existing businesses.
Identify and solicit industrial and office development within the City by developers.
SUNCOAST TEAM SERVICES, St. Petersburg, FL
Mid-sized general contractor concentrating in automotive dealership construction
Pre-Construction Manager, June 2018–July 2019
Management of design, bidding and buyout for contracted projects including: Manage site and building design to meet client needs and avoid excessive costs.
Define subcontractor bid requirements.
Manage bid process.
Buyout all subcontract segments of the project.
Manage relationships with clients.
Temporarily execute projects as a Project Manager.
EQUITY, LLC, Tampa, FL
Mid-size general contractor, and commercial real estate developer and brokerage/property management agency. Vice President, Development, April 2006–October 2017
Project management and execution of all phases of commercial real estate development projects. Approval of all project-
related documents, contracts and agreements.
Managed and set priorities for project tasks in a rapidly changing environment to include: due diligence, design, legal,
leasing, financing and construction services; provided direct and technical sales support.
Led site selection process and managed acquisition of real estate including title work and legal documentation.
Mentored staff regarding integration of their job functions with the development process.
Highly effective in teaming with both internal and external professionals to secure quality, profitable projects delivered
on-time and on-budget.
Pre-construction management to include site and architectural design; management of leasing; origination and closing
of project financing; coordination of construction; and tenant coordination.
Managed design process from programming, space planning, schematic, design development and construction
documentation for both site and architectural design for all phases of real estate development markets.
Owner’s representative throughout the construction phase, site meetings, approval of GC draw applications, reviewed,
rejected and approved change order requests/applications, tenant coordination and punch lists.
Healthcare – Notable Achievements
Development
Linebaugh Medical Office Building, Tampa, FL, 27,000 sq. ft.
Himes MLK Medical Office Building, Tampa, FL, 36,000 sq. ft.
Gainesville Health Care Center, Gainesville, FL, 97,000 sq. ft.
BioSpine, Tampa, FL, 9,100 sq. ft.,
Lake Worth Medical Center, Lake Worth, FL, 34,753 sq. ft.
Comprehensive Cancer Treatment Center, Aiken, SC
Select Physicians’ Surgery Center, Tampa, FL
Surgery Centers of America, Tampa, FL
Lake Worth Surgical Center, Lake Worth, FL
Women's Breast Imaging Center, Plano, TX
Women's Breast Imaging Center, Richardson, TX
8 – MRI imaging centers in: Aiken, SC; Huntington, San Angelo, TX; Plano, TX; Easton, PA; Hamilton Twp., NJ;
Lawrenceville, GA; Nashville, TN
Retail – Notable Achievements
Development
Clermont College Station, Clermont, FL, multi-tenant retail, REO, value-add acquisition, in process of expanding from
85,000 sq. ft. to 130,000 sq. ft., improving IRR from 17.3% to 20.1%. Completed 2018.
Lakeland Retail, Lakeland, FL, multi-tenant retail, 44,375 sq. ft., turnkey development, completed 2008
Southshore Commons, Tampa, FL, mixed-use, 1,600,000 sq. ft., turnkey development, stalled due to the great
recession
General Office – Notable Achievements
Development
Confidential, Tampa, FL, multi-tenant general office, 500,000 sq. ft., projected completion 2019
Pan Am Building, Tampa, FL, multi-tenant general office, 31,000 sq. ft., redevelopment, completed 2010
Automotive – Notable Achievements
Development
Courtesy Chrysler Jeep Dodge Ram, Tampa, FL, design and install HVAC in maintenance/repair shop, completed 2019
Subaru of Dayton, Daytona Beach, FL, ground up site and vertical construction of new Subaru dealership, 28,000 sq. ft.,
completed 2019.
Crown Honda, Pinellas Park, FL, managed pre-construction for remodel and renovation of existing dealership.
Ritchey Used Cars, Daytona Beach, FL, managed pre-construction for remodel and renovation of existing dealership,
CASE STUDIES
CASE STUDY: PROJECT
INFILL REQUIRED
EXCESSIVE PARKING TO
MEET
PARKING STANDARDS
WHICH ADVERSELY
IMPACTED RENTABLE
FLOOR AREA.
Solving this matter was essential to
achieving sufficient NOI to warrant
developing the in-fill convenience
retail strip.
Background
The jurisdiction within which this asset is located
required parking of greater than 10 spaces per 1,000
sq. ft. of total rentable space in the in-fill
development. Combined with the limitation for
compact spaces (10%) and the size of the spaces, the
yield on the development would not meet the
investment hurdle rate under these parking criteria.
Goals
Secure a variance to the parking requirement that
would permit development of the in-fill building
which would make the investment viable.
My role
As the manager of the project’s development, I
evaluated the land development code with
consultation of a land use attorney and determined
the parking requirement could not be met in light of
alternative parking layout with the input of the site
design engineer. I would lead the effort to resolve
this problem.
Parking
requirements in a
jurisdiction
adversely
impacted the
opportunity to
achieve a
favorable
financial return
during
development of
in-fill lease space
in a value-add
acquisition. My
management of
the variance
process and
participation in
the variance
hearing enabled
the project to
achieve the
investment
returns required.
DEVELOPMENT—ENTITLEMENTS
Result
With the civil engineer as partner, we applied for a
variance to the land development requirements to
include both parking and side yard setback to meet the
rentable yield required to achieve investor-expected
returns.
In preparation for the zoning hearing and to complete
the variance application, I retained a planning consultant
to conduct a parking survey/analysis of the project to
determine usage of the parking areas already in place
with hopes of finding excess parking capacity on the
project’s overall site. The study revealed that 75 parking
spaces were available adjacent to the outparcel which
would host the in-fill development. Further
complicating this, the Conditional Use Permit under
which this property was developed required that each
outparcel park 100% of its needs on its own outparcel.
Our variance package was submitted, and by standard
procedure, the planning staff recommended that the
jurisdiction’s governing council deny the variance.
We scheduled the zoning hearing but decided to delay
the hearing for one month due to the announced
absence of one of the council’s members which would
leave us with only one negative vote possible in order to
succeed. The following month the hearing occurred
with all council members in attendance thus permitting
us to succeed with two negative votes.
During the hearing, it became clear that the
jurisdictional council did not like compact parking spaces
and seemed to want all spaces to be 10’ x 20’. I offered,
as the applicant, that we would gladly build all spaces at
full size in exchange for approval of our variance which
was 1) offsite parking (meaning adjacent to the
outparcel), 2) approval of our requested side yard
setback, and 3) minor reductions in the landscape
buffer. All council members voted to approve the
variance.
CASE STUDY:
ARCHITECTURAL DESIGN
WAS ADVERSELY
INCREASING
WATER/SEWER IMPACT
FEES.
Managing the design effort can pay
for itself in ways not often
considered.
Background
The architect’s plumbing design sub-consultant on
this project had specified that the property would
require a 3” potable water tap in order to meet
healthcare regulatory requirements (AHCA) for water
pressure at the ends of the plumbing runs.
Guiding the Design
I have found that future impact of design decisions
can be analyzed a number of ways. One method I use
is to anticipate the financial cost or impact of all
decisions. Sometimes these costs are “first costs”
and sometimes they are “second costs” or ongoing
maintenance/replacement costs. In this case, the
cost was a “soft” cost which would be outside of the
cost of construction and wouldn’t be a consideration
from a general construction or property management
point of view. It was a pure capital cost to the
ownership.
As a part of my due diligence process, I research and
archive the various soft costs that a project may incur
and keep it readily accessible. One of the soft costs I
research is tap/capacity fees or water/sewer impact
fees for various size water services. I do this prior to
design and set a budget based upon an informed
estimate regarding the size water tap that will likely
be required for the scale and type of project (this
project is healthcare – skilled nursing).
Examine all
costs to ensure
savings are
achieved
whenever
reasonable and
possible.
DEVELOPMENT—DESIGN MANAGEMENT AND IMPACT FEES
I determined that the incremental difference in water
impact fees between 2” and 3” taps would be greater
than $100,000 for both the water and sewer fees. Since
this amount is material to the project, I decided to
engage with the plumbing engineer regarding the
detailed requirements of the design to meet by client,
local jurisdiction and state standards.
The plumbing engineer confirmed that a boost pump
with a 2” tap would meet the pressure requirements for
the client and would meet AHCA regulations. We priced
the cost of a boost pump (installed with electrical) to be
less than $20,000. Based on these facts, the plumbing
engineer was directed to design using a 2” tap.
During review of the construction documents developed
in response to this request, I noted that the plumbing
engineer had provided a table of values in his water
calculations that included details not required for review
in the permitting process. My experience with plans
reviewers (and others) is that too much information
sometimes triggers unforeseen objections.
I was able to convince the plumbing engineer to
eliminate the excessive data in the table of values. The
submitted plans were approved and the water/sewer
impact fees were accordingly reduced.
CASE STUDY: THE
SUBDIVISION PROCESS
WAS REQUIRING A
FORMAL PLAT WHICH WAS
TRIGGERING OFFSITE
IMPROVEMENTS THAT
WOULD EXCEED THE
PROJECT BUDGET.
The platting process was causing
both a schedule delay and project
cost overrun.
Background
This project had been handled by other development
managers and was assigned to me due to staff layoff
in the early phase development. The formal platting
process was requiring signoff/approval by an
independent governmental drainage district which
was demanding that the project culvert and cover an
open drainage district that was 2 parcels distant from
the project site at a cost of approximately $300,000.
Goals
Get this project moving forward quickly and eliminate
the offsite improvement, if possible. Ownership had
agreed internally to pay this unexpected cost.
My role
As the development manager for this project, I
needed to motivate the land planning consultant who
was representing the project to the jurisdiction to
solve this problem in a manner less impactful to the
project’s ownership.
Investigate all
possible paths
to achieve
needed results
and,
occasionally,
find
material cost
savings in the
process.
DEVELOPMENT—MANAGING PLATTING
Upon interviewing the surveyor, I learned that the
County in which the property was located permitted 2
lot subdivisions without requiring a formal plat. By this
approach, we would eliminate the review and approval
of the drainage district and completely avoid the offsite
improvements the district demanded.
We moved forward with the subdivision by survey and
returned the project to forward progress with a nearly
immediate ground breaking.
Result
During meetings with the land planning consultant, I
learned that the consultant was taking the path of least
resistance to secure construction permits which require
subdivision of the project’s parcel from another. The
response to most of my questions were equivocal and
indicated a lack of material knowledge in the process.
I insisted that we find a professional with sufficient
knowledge of the subdivision process. The consultancy’s
principal joined our meeting and suggested I interview a
highly experienced surveyor for guidance in alternative
approaches.
CASE STUDY:
CHALLENGING A CIVIL
ENGINEER TO STEP
OUTSIDE OF NORMAL
DESIGN APPROACH
RESULTED IN SAVINGS OF
$2,700,000 IN SITE WORK
COSTS.
Taking a different approach to
storage of storm water resulted in
both a reduction in site construction
costs, but also yielded more
developable land along the primary
frontage of the project.
Background
This project had a nine-foot fall from the rear of the
property to its frontage. To balance the site, import
fill would be required to “reverse” site drainage to
storage at the rear of the site thus providing better
yield at the frontage and an abundance of outparcels
for sale, lease or development. The problem was
that, though the project could afford it, the import fill
would cost about $3,000,000 and would present a
grading challenge to maintain good site lines from the
arterial roadway on the frontage onto the project
site.
Goals
Increase the financial yield along the frontage, reduce
the site import fill costs and avoid design challenges
related to maintaining site lines.
As the manager of this project’s development, I
represented project ownership as the owner’s
representative. The project’s leasing effort was being
conducted by an in-house agent as landlord
representative who reported to me.
Understanding
designer’s
perspectives
and approaches
by asking good
quality
questions which
delve into the
underlying
assumptions
and prejudices
of the designer
often produces
better
outcomes.
DEVELOPMENT—DESIGN MANAGEMENT
Results
Following a series of schematic site designs, I directed
the site civil engineer to conduct a series of storm water
studies to find an alternative solution including
purchasing adjacent land for storm water storage.
Though some improved the financial result, none were
particularly attractive. I then challenged the engineer
about lining the storm water ponds and placing them
near the frontage, but much smaller than those laid out
in the schematic plan (8+ acres).
The conditions of the site included extremely shallow
seasonal high ground water which resulted in large,
shallow storm water ponds. The adjacent topography
provided a significant elevation drop from the northwest
corner of the property headed westward of about
twelve feet over a 600’ run in the highway right of way.
I discussed with the engineer if we could effectively
lower the seasonal high ground water elevation by using
the outfall elevation 600’ westward, we could then
create storm water storage volume that would be
deeper and thus, would occupy far less developable
surface area then the current schematic design. The
engineer countered that the cost to line the ponds
would be significant. Asking how significant, the
engineer told me it could cost as much as $300,000.
Clearly, the engineer was a bit myopic in considering a
$300,000 cost rather than the whole scope of storm
water facility construction costs which necessarily
included import fill or $3,000,000. The result was
designing the site to use lined ponds, reducing site
construction costs by $2,700,000 and providing greater
financial yield from the highway frontage land.
My role
As the project’s development manager, I managed the
pre-construction design overall with input from the
general contractor.
CASE STUDY: SITE DESIGN
ENGINEER PROVIDED A
POORLY LOCATED STORM
WATER SYSTEM WHICH
WOULD ADVERSELY
IMPACT SITE
CONSTRUCTION
SEQUENCE AND
SUBCONTRACTOR
MOBILIZATION.
Redesigning the storm water system
was necessary to achieve both
budget and schedule.
Background
Due to site size limitations and cost of the land, this
project required underground storm water
attenuation, storage and treatment. The initial
schematic site design placed storm water chambers
and drain fields on north, south and east sides of the
building (the building was located at the minimum
setback line from the western boundary of the
parcel). I recognized that this arrangement would be
problematic for crane placement during construction
impacting both sequence and mobilization of lifting
equipment. I also noted that differential compacting
over the chambers compared to other locations
would be costly in execution.
Goals
Minimize the impact of the design to sequence and
mobilization and, to the degree possible, reduce the
cost of underground storm water facilities.
As the manager of this project’s development, I
represented project ownership as the owner’s
representative. The project’s leasing effort was being
conducted by an in-house agent as landlord
representative who reported to me.
Paying
attention to site
design layout
will reap large
benefits in
terms of budget
and schedule.
DEVELOPMENT—DESIGN MANAGEMENT
Results
With much effort, I convinced the civil engineering firm’s
project manager to move all storm water facilities to the
east side of the property (where the largest expanse of
parking was to be located) and to eliminate all storm
water facilities on the north and south sides of the
building. I attempted without success to reduce
materially the cost of the storm water system due to the
unwillingness of the engineering firm’s project manager
to entertain alternative designs…who insisted that a
StormTech system be used. Some savings were
achieved by locating all storm water excavation in one
contiguous location. The final design result avoided the
sequencing and mobilization problem that would’ve
occurred with the initial design.
My role
As the project development manager, I represented
project ownership as the owner’s representative and
was responsible for guiding both design professionals
and the general contractor during the pre-construction
phase. I had retained the civil engineering firm with
input from the general contractor (which was an internal
vendor of the development company).
CASE STUDY: PROJECT
INFILL REQUIRED
EXCESSIVE PARKING TO
MEET
PARKING STANDARDS
WHICH ADVERSELY
IMPACTED RENTABLE
FLOOR AREA.
Solving this matter was essential to
achieving sufficient NOI to warrant
developing the in-fill convenience
retail strip.
Background
The jurisdiction within which this asset is located
required parking of greater than 10 spaces per 1,000
sq. ft. of total rentable space in the in-fill
development. Combined with the limitation for
compact spaces (10%) and the size of the spaces, the
yield on the development would not meet the
investment hurdle rate under these parking criteria.
Goals
Secure a variance to the parking requirement that
would permit development of the in-fill building
which would make the investment viable.
My role
As the manager of the project’s development, I
evaluated the land development code with
consultation of a land use attorney and determined
the parking requirement could not be met in light of
alternative parking layout with the input of the site
design engineer. I would lead the effort to resolve
Parking
requirements in a
jurisdiction
adversely
impacted the
opportunity to
achieve a
favorable
financial return
during
development of
in-fill lease space
in a value-add
acquisition. My
management of
the variance
process and
participation in
the variance
hearing enabled
the project to
achieve the
investment
returns required.
NORTHURORA
Civil Engineering, Inc
A
Ground Lease Proposal – The Landings
GENERAL TERMS:
PARTIES: Landlord – City of Clearwater (the “City”)
Tenant – Harrod Properties, Inc., or its assigns (“Tenant”)
PROJECT: The Landings Corporate Center (to be built +/ 710,000 SF –
Class A - tilt wall industrial project) (the “Project”).
GROUND LEASE PARCEL: That portion of the current Landings Golf Course located along
Keene Rd. in Clearwater, FL (the “Leased Premises”), is
outlined on the aerial photograph attached hereto as Exhibit
“A”, consisting of approximately 57.11 acres (including 5.99
acres of stormwater ponds), which shall be superseded by a
metes and bounds survey prior to the effective date of the
Ground Lease.
INITIAL GROUND LEASE
TERM: 65 years
RENEWAL OPTIONS: Tenant shall have three successive 10-year renewal options.
REMAINING GOLF COURSE: The City will enter into a direct lease with the Huston family for
the 12.22 acre site that will remain for golf use.
PARKLAND BUFFER AREA: The City has indicated that the approximately 8.31 acre
subparcel shown on Exhibit “A” immediately to the north and
east of the St. Andrews Cove Condominium Phase I and Phase
II buildings is to be used for stormwater retention and a public
park (the “Parkland Buffer Area”). Although the Parkland
Buffer Area is not part of the Leased Premises, Tenant has
agreed to construct, at its sole cost and expense, the stormwater
ponds and uplands area as shown on Exhibit “A”, together with
a four foot wide concrete sidewalk around the perimeter of the
stormwater ponds. The City shall grant Tenant non-exclusive
drainage easements for the term of the Lease to allow the Project
to drain into the stormwater ponds located within the Parkland
Buffer Area.
Additionally, Tenant shall pay to the City, on an annual basis,
the sum of $__________ to defray the cost to the City of
maintaining the uplands portion of the Parkland Buffer Area.
This amount shall be adjusted every five years, consistent with
the ground rent escalation provisions contained herein.
Tenant shall be responsible for the maintenance of the
stormwater ponds.
ENVIRONMENTAL
FEATURES: Tenant agrees to install the environmental features listed on
Exhibit “B” attached hereto to all buildings located in the
Project.
PERMITTED USES: The uses permitted on the Leased Premises shall be as shown
on Exhibit “C” attached hereto.
HEIGHT: The height of the proposed project shall not exceed fifty (50)
feet above finished floor elevation.
GROUND RENT: The rental rate for Phase 1 will be $0.22 per useable square foot
per year plus sales tax (if applicable) paid monthly.
The ground rent shall increase annually by the greater of (i) 2%;
or (ii) the annual increase in the United States Department of
Labor Consumer Price Index for All Urban Consumers (CPI-U)
for the South Region for all items, not to exceed 5% annually,
with the adjustment to the ground rent paid to the City occurring
at the five (5) year intervals.
The ground rent for future phases (Phase 2 and Phase 3) shall
be the then current ground rent of the Phase 1 ground lease at
the commencement date of each future phase. The rental
payments shall increase in the same fashion on a five-year
interval,
Exhibit “D” depicts the projected ground rent payments by
phase assuming the minimum annual escalations.
Tenant shall receive a credit against future ground rent
payments for any additional development costs located within
Phase 1 of the Project, resulting from the existing debris located
on the Leased Premises, not to exceed Three Hundred Thousand
Dollars and no/100 ($300,000.00). It is anticipated that a
portion of the debris material (stormwater areas) will need to be
removed by Tenant. Debris areas under buildings will be left in
place and the building foundations will be modified form slab
on grade to a pier system with grade beams. Debris areas under
parking areas will be left in place. Tenant shall provide City
with appropriate documentation of the additional development
costs.
It is not anticipated that there will be any additional
development costs in Phase 2.
Tenant shall receive a credit against future ground rent
payments for any additional development costs located within
Phase 3 of the Project, not to exceed One Million, Seven
Hundred Thousand Dollars and no/100 ($1,700,000.00)
Tenant shall, upon commencement of the Phase 1 Ground
Lease, pay the existing tenant on behalf of the City (the “Huston
Family”) for the then unamortized balance owed by the City for
the recently installed irrigation system (+/- 350k). Tenant shall
receive against the earliest future ground rent payments due
hereunder a credit equal to the amount of said payment.
Tenant shall also provide liability insurance coverage for the
Leased Premises, naming City as an additional insured
thereunder, for the term of the Ground Leases.
Tenant will be responsible for the mowing and maintenance of
the Leased Premises upon commencement of the Phase 1 lease
term.
Tenant shall cap all existing wells prior to the completion of the
Phase 1. The City shall use reasonable efforts to provide the
Leased Premises with an adequate supply of reclaimed water.
Tenant shall be responsible for all ad valorem real estate taxes
payable on the Leased Premises during the term of the Lease,
applicable to the Phases as they are taken down.
TAKEDOWN SCHEDULE: Phase 1 (19.69 acres (22.10 acres including stormwater pond))
– Immediately upon receipt of a building permit for the first
building of Phase 1 of the Project.
Phase 2 (15.52 acres (19.01 including stormwater pond)) –
Timing at Tenant’s discretion but no later than 3 years from the
Phase 1 takedown.
Phase 3 (15.91 acres) – Timing at Tenant’s discretion but no
later than 6 years from the Phase 1 takedown. In the event that
Tenant fails to takedown any phase hereunder, any existing
leases shall remain in full force and effect, and Tenant shall have
no further obligation to takedown any future phases.
The Phases shall be generally as delineated on “Exhibit A”.
The land area comprising the Phases outlined herein are subject
to adjustment by mutual agreement of the parties, and the City
shall not unreasonably withhold its consent to such adjustment.
Any such adjustment shall include a rent adjustment of the rate
of twenty-two cents ($0.22) per usable land square foot.
There will ultimately be three (3) separate ground leases with
the same terms and conditions. The only modifications will be
the commencement dates, and the Tenant under each ground
lease shall be an affiliate of Tenant. These leases may be
assigned by Tenant.
The time for performance of Tenant’s obligations hereunder
shall be “tolled” by the amount of time, if any, required to fully
resolve any third-party challenge to any of the governmental
approvals required to develop the project contemplated herein.
MANDATORY PREPAYMENT: Within thirty (30) days of the issuance of a certificate of
occupancy for the first building of Phase 1 of the Project ,
Tenant shall pay to City an amount of prepaid rent equal to the
first ten (10) years of ground rent due hereunder, less the credits
to Tenant owed hereunder for the payment to the Huston
Family, and the additional development costs for Phase 1 as
earlier referenced in this Term Sheet.
OPTIONAL PREPAYMENT: Tenant shall have the right at any time during the ground lease
term and renewal terms to prepay the ground lease for a period
of up to 20 years, with a minimum prepayment of 5 years, but
not the obligation, to prepay amounts in addition to the
mandatory prepayment described above, reduced by any
applicable credits.
PREPAYMENT DISCOUNT
RATE: Any prepayment made hereunder shall be an amount equal to
the discounted value of the future payments over the desired
term. The annual discount rate, which is the lower of (i) the
current prime rate of interest; or (ii) four percent (4%) per
annum, whichever is less.
CONTINGENCIES: The obligations of Tenant hereunder shall be contingent upon
the successful fulfillment of all of the contingencies listed
below:
(a) The Clearwater City Council forwards the required
referendum ballot question to the Supervisor of Election
Office for inclusion in the November 2020 election cycle;
and
(b) The referendum question passes at referendum in
November 2020; and
(c) The Tenant is able to obtain final, non-appealable
Development Orders for the development of the Project,
including, without limitation, a Countywide LUPA,
appropriate rezoning and FLD approval by November 2022,
which timeframe shall be tolled by the number of days
“lost” due to the pendency of any third party challenges to
any of the approvals set forth therein; and
(d) The Huston Family fulfills its covenants to Tenant by
separate agreement regarding the restructuring of its
existing lease with the City.
(e) Tenant shall have the right, at its option, to waive any of the
contingencies set forth above.
OFF SITE RETENTION: The City acknowledges that some of the stormwater ponds
necessary retention for the Project will be located on the
property leased to the Huston Family, as well as the Parkland
Buffer Area which will necessitate a perpetual drainage
easement be granted by the City to Tenant. The cost of
constructing the proposed retention will be borne by Tenant and
the Tenant will have the use of any fill dirt generated during the
construction of the stormwater ponds. The location of the
proposed stormwater ponds will be in an area mutually
agreeable to the City, Tenant, and the Huston Family, and the
City shall not unreasonably withhold its consent to same.
Tenant shall also be granted an easement from the City to
construct, maintain and utilize the additional stormwater ponds
on the remaining land phases upon commencement of the Phase
1 Lease.
Tenant shall size the pond on the property leased to the Huston
Family to accommodate future multi-family development of
that property. The City will ensure that any future developer
utilizing the stormwater pond shall pay its pro rata cost of
maintenance for any such stormwater pond.
SUBORDINATION: The City agrees that its interest in the ground lease will be
subordinate and inferior to the lien of Tenant’s institutional
lender, and the City further agrees to enter into a subordination
14091987v2
and non-disturbance agreement reasonably acceptable to
Tenant’s lender(s) evidencing such subordination. While
Tenant may encumber its leasehold interest with a leasehold
mortgage in favor of an institutional lender, in no event shall the
City’s fee simple interest in the Leased Premises be subject to
any claims from any party through the actions of Tenant in
financing the Project.
TERM SHEET NOT
BINDING: This Term Sheet is for discussion purposes only and neither
party shall be legally bound hereunder. If approved, this Term
Sheet shall serve as the basis for the preparation of a definitive,
legally binding Ground Lease, which shall be effective
following all necessary approvals and execution of same by City
and Tenant.
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-7917
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: City Attorney
Agenda Number: 11.1
SUBJECT/RECOMMENDATION:
Discussion and direction on referendum question regarding The Landings golf course.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/12/2020
[GM19-9211-015/255111/1]
LEASE OF MUNICIPAL REAL PROPERTY DESIGNATED RECREATION/OPEN
SPACE ON THE LAND USE PLAN MAP
Shall the City Council be authorized to lease municipal real property identified as
recreation/open space on the land use plan map known as The Landings Golf
Course and located on the east side of Keene Road on the north side of Airport
Drive, whose post office address is 1875 Airport Drive, Clearwater, Florida
33765, to Harrod Properties, for the purpose of developing it for light industrial
use?
YES For
NO Against
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-7823
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 15.1
SUBJECT/RECOMMENDATION:
June Service Awards
SUMMARY:
5 Years of Service
Kelsey Paulton Police
Sarah Czekaj Public Utilities
Chad Bugansky Gas
Antwain Hamm Parks and Recreation
15 Years of Service
John Schmidt Police
Tara Kivett Engineering
20 Years of Service
Vince Kirkland Public Utilities
Alfred Bason Parks and Recreation
25 Years of Service
Howard McChesney Information Technology
Mark Beery Solid Waste
30 Years of Service
Paul Estes Engineering/Stormwater
Matthew Bishop Public Utilities
April EOM Presentation - Kevin Richedollar - 6/18/2020 @ 6:00 p.m.
May/June Team Winners - Morningside Recreation Lifeguard Team - 6/18/2020@6:00
pm
Page 1 City of Clearwater Printed on 6/12/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-7831
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 15.2
SUBJECT/RECOMMENDATION:
Salvation Army Presentation - Major Morris and Theresa Hibbard
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/12/2020
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#20-7903
Agenda Date: 6/15/2020 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: City Council
Agenda Number: 15.3
SUBJECT/RECOMMENDATION:
World Elder Abuse Awareness Day Proclamation - Stacie Bolen, Area Agency on Aging of
Pinellas and Pasco
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 6/12/2020