08/03/2020 Council Work Session Meeting Minutes August 3, 2020
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Meeting Minutes
Monday, August 3, 2020
9:00 AM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes August 3, 2020
To ensure public safety and comply with the Governor's Safer at Home order in response to the
COVID-19 virus, the Clearwater City Council will hold a public meeting on Monday, August 3, 2020 at
9:00 a.m. using communications media technology.
Pursuant to Executive Order No. 20-69, issued by the Office of Governor Ron DeSantis on March 20,
2020, municipalities may conduct meetings of their governing boards without having a quorum of its
members present physically or at any specific location, and utilizing communications media technology
such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes.
Roll Call
Present 5 - Mayor Frank Hibbard, Vice Mayor David Allbritton, Councilmember
Hoyt Hamilton, Councilmember Kathleen Beckman, and
Councilmember Mark Bunker
Also Present: William B. Horne II — City Manager, Micah Maxwell —Assistant City
Manager, Michael Delk—Assistant City Manager, Pamela K. Akin City
Attorney, Rosemarie Call — City Clerk, and Nicole Sprague — Deputy
City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Hibbard
2. Finance
2.1 Comprehensive Annual Financial Report for Fiscal Year 2019 (WSO)
Presentation of the Comprehensive Annual Financial Report for Fiscal Year
2019.
Cherry Bekeart Representatives John Gilberto and Lauren Strope provided a
PowerPoint presentation.
In response to questions, Mr. Gilberto said auditors do not comment on
internal controls. Any comments included in the report would note any
material weakness or significant deficiency where controls are not working to
catch a material error or fraud in a timely manner during the course of
business. None of those issues were noted during the audit process and that
is why no comments were provided. He said anything below that control
deficiency level would be included in the management letter. A couple of
years ago a material weakness was identified in the financial statement.
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3. Economic Development and Housing
3.1 Approve the Coronavirus Relief Fund (CRF) Subrecipient Agreement between the
Florida Housing Finance Corporation and the City of Clearwater and authorize the
appropriate officials to execute same. (consent)
The State of Florida has been awarded funds pursuant to, section 601(d) of the
Social Security Act, as amended by section 5001 of the Coronavirus Aid, Relief,
and Economic Security Act (CARES Act). A portion of these funds will be
distributed by the Florida Housing Finance Corporation to local governments to
assist individuals and families who have been financially impacted by the
COVID-19 pandemic. The agreement allows $375,576 in CRF funds to be
used for the following program purposes or activities:
i. Rental assistance payments (including back rent, deposits and utility
payments);
ii. Mortgage payments and buydowns;
iii. Emergency repair of housing;
iv. Assistance to homeowners to pay insurance deductibles;
v. Housing re-entry assistance, such as security deposits, utility deposits,
and temporary storage of household furnishings;
vi. Foreclosure or eviction prevention, including monthly rent and
associated fees; and
vii. Homeownership counseling.
viii. 10% of funds expended may be used for administration.
Staff posted a Notice of Funding Availability (NOFA) in the Tampa Bay Times on
August 2, 2020. Following approval of this item and the required ten-day notice
period associated with the NOFA, the Economic Development and Housing
Department will begin accepting applications for this funding. The funds will be
disbursed in the order applications are received until the funds are depleted and
in accordance with the rules and regulations established by the CRF
Subrecipient Agreement. The agreement requires that funds not expended by
December 31, 2020 must be returned to the Florida Housing Finance
Corporation.
In response to questions, Economic Development and Housing Assistant
Director Chuck Lane said the 10% administrative charge is a typical amount
and adequate to cover the administrative needs. Staff will be utilizing a state
issued form that identifies benefits being received by the applicant. Staff will
also check with the county to ensure duplicate benefits are not being
processed.
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4. Gas System
4.1 Approve a Utility Work by Highway Contractor Agreement with the State of Florida
Department of Transportation to remove natural gas mains during a road improvement
project on US Highway 19, at an estimated cost of$10,350.74, and authorize the
appropriate officials to execute same. (consent)
The Florida Department of Transportation (FDOT) has a project (ID #
434807-3-52-01) to improve the drainage system along US Highway 19, from
Anclote River Bridge to south of Brittany Park Blvd in Tarpon Springs. This will
involve the removal of approximately 440 feet of 6-inch gas main, which is in
conflict with the road project.
Under the Utility Work By Highway Contractor Agreement (UWHCA), the State
of Florida's Department of Transportation general contractor will perform the
removal of our existing natural gas mains. A replacement gas main will be
installed by Clearwater Gas System's sub-contractor during the State road
project.
Having the FDOT general contractor remove the natural gas mains allows for
work to be done in a timely manner and releases Clearwater Gas System from
penalty payments.
APPROPRIATION CODE AND AMOUNT:
Funding for this agreement is budgeted and available in capital project
3237323-96377 (Pinellas New Mains and Service Lines).
In response to questions, Gas System Assistant Director Brian Langille
said the engineering estimate the contractor provides is a lump sum amount,
if the project costs are less upon completion, money is returned to the City.
Since the agreement includes indemnification language, the city council must
approve the agreement, regardless of the amount.
4.2 Authorize award of Invitation to Bid 25-20, Natural Gas Meters and Regulators, to
Dev-Tech Sales, Inc. of Avon Park, FL; Equipment Controls Company of Norcross, GA;
and JEM-TECH, Inc. of Palm Bay, FL for an annual not-to-exceed amount of$1,500,000
effective August 1, 2020 through July 31, 2021 with the option for two, one-year term
extensions, and authorize the appropriate officials to execute same. (consent)
Invitation to Bid 25-20, Natural Gas Meters and Regulators was released on May
5, 2020 and three responsive bid submissions were received on June 3, 2020.
Equipment samples were requested from vendors for evaluation of specification
compliance. Clearwater Gas System (CGS) has completed their evaluation
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and determined that all three companies are the lowest, most responsible
bidders on the specific bid line items listed below. For these reasons, CGS is
recommending award as follows:
Dev-Tech Sales, Inc.: $1,275,000
Items #1 and #3-11: Diaphragm meters
Items #30-35: Regulator and filters
Equipment Controls Company: $40,000
Items #22-27: Commercial regulators
JEM-TECH, Inc.: $185,000
Items #12-15: Rotary meters
Items #16-21: HSR regulators
Items #28-29: Relief regulators
Item #2 will not be awarded, as the product bid did not meet the specific
requirements for that bid item.
CGS will ensure that all requirements, including insurance, will be met and an
approved purchase order is in place prior to initiating services with the vendors.
All materials are code approved and the meters and regulators will be used on
the CGS Distribution System for new customers as well as replacing existing
meters that have reached the end of their useful life. In addition, CGS is not
obligated to expend the entire amount being requested.
APPROPRIATION CODE AND AMOUNT:
Funding is budgeted and available in 3237323-96367 (Gas Meter Change-out
Capitalized Pinellas) and 3237323-96379 (Gas Meter Change-out Capitalized
Pasco).
5. Parks and Recreation
5.1 Approve First Amendment to the Capital Project Funding Agreement between the City
and Pinellas County Tourist Development Council (TDC) to extend the terms of the
agreement to allow for reimbursement of funds during Fiscal Years 2020 and 2021 and
authorize the appropriate officials to execute same. (consent)
On October 2, 2017, the City was awarded a grant from TDC in the amount of
$1,900,000 for renovations to the Countryside Sports Complex located at 3060
McMullen Booth Road.
The original funding agreement stated that the City would request
reimbursement of$950,000 in two Fiscal Years, 2018 and 2019. Unfortunately,
the City had delays in the project which resulted in pushing the completion of
the project back to Fiscal Year 2020.
This has necessitated an amendment to the agreement that allows for
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reimbursement to be made in Fiscal Years 2020 and 2021.
5.2 Approve a Management Agreement between the City of Clearwater (City) and the
Clearwater Community Sailing Center Association, Inc. (Sailing Center Association) for
use of the building and property located at 1001 Gulf Boulevard from August 1, 2020
through February 29, 2024 and authorize the appropriate officials to execute same.
(consent)
Staff recommends that the City enter into this Management Agreement with the
Sailing Center Association, a 501 c3 nonprofit organization, where the Sailing
Center Association will manage the premises of the City at 1001 Gulf
Boulevard.
The City and the Sailing Center Association initially entered into an agreement in
2002, and since then, the City and Sailing Center Association worked together
to offer services that benefit the community. The Sailing Center Association
provides local residents and visitors a variety of services including providing
safe, enriching, and affordable sailing opportunities for all ages and abilities.
The Sailing Center Association will pay rent of$1,459.33 monthly to the City
with a consumer price index increase to be added to the rent on March 1 of
each year of this Agreement. The City may terminate this Agreement for any
municipal need by providing 60 days written notice.
The City will be responsible for the maintenance of foundation, outer walls, roof,
piers, docks, life cycle replacement of the heating/air-conditioner system, and
other major capital improvements required for the premises. The Sailing Center
Association will be responsible for routine daily maintenance of the facility and
minor repairs to bathrooms, hallways, rental rooms, offices, lights, etc. The
Sailing Center Association is also responsible for all day to day operations of the
center including programming of the facilities in accordance with their business
plan made a part of this Agreement.
6. Police Department
6.1 Ratify and confirm a Memorandum of Agreement (Agreement) between Bob Gualtieri, as
Sheriff of Pinellas County, Florida (Sheriff); the City of St. Petersburg Police Department,
the City of Clearwater Police Department, and the City of Pinellas Park Police
Department, to create a Use of Deadly Force Investigative Task Force, and authorize the
appropriate officials to execute same. (consent)
Whenever a police officer uses deadly force, three independent and bifurcated
investigations occur. The Office of the State Attorney Sixth Judicial Circuit
conducts an independent investigation to determine if the officer's actions were
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justified or involved any criminal conduct. The police department's Office of
Professional Standards conducts an administrative investigation to determine if
any violations of department policy or code of conduct occurred. Additionally, a
criminal investigation is conducted to determine if the incident involved any
criminal violations occurred. The criminal investigation has been conducted by
the agency of the involved employee when it occurred in the agency's
jurisdiction. The police department, Pinellas County Sheriff's Office, St.
Petersburg Police Department, and Pinellas Park Police Department seek to
create the Pinellas County Deadly Force Investigative Task Force through this
agreement to establish a collaborative work group that will provide criminal
investigations that are independent from the agency of the involved officer.
As part of this agreement, the police department will make available, as needed,
three experienced homicide investigators and supervisor staff as outlined in the
agreement. The Clearwater Police Department would be the lead agency if a
Pinellas County Sheriff's Deputy used deadly force in Pinellas County, north of
Ulmerton Rd. The Pinellas County Sheriff's Department would be the lead
agency if a Clearwater Police Officer used deadly force in the City of
Clearwater. The St. Petersburg Police Department would be the lead agency if
a Pinellas County Sheriff's Deputy used deadly force in Pinellas County, south
of Ulmerton Rd. The Pinellas County Sheriff's Department would be the lead
agency for the remaining law enforcement agencies in Pinellas County, with the
exception of Largo Police Department and Tarpon Springs Police Department
who utilized the Florida Department of Law Enforcement.
This task force will provide a higher level of impartiality in the investigation of
incidents involving police use of deadly force.
There is no direct financial obligation associated with this agreement other than
the regular personnel costs and overtime costs associated with the recall of
personnel participating.
In response to questions, Police Chief Daniel Slaughter said currently the
State Attorney's office conducts their own independent investigation and the
law enforcement agency conducts a criminals investigation of their own
employees. In today's social climate, the current process does not provide a
level of transparency and impartiality the public requests. In the past when a
Clearwater police officer used deadly force, the Clearwater Criminal
Investigations Division would investigate the officer. He said he was
contacted by the Pinellas County Sheriff post the George Floyd incident. Law
enforcement agencies in Pinellas County are pretty progressive because the
agencies always make incremental changes as situations evolve. The
cities of Largo and Tarpon Springs are not included because they have
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agreements with the Florida Department of Law Enforcement. He said all law
enforcement agencies in Pinellas County will now have an impartial entity
doing their investigations, under this agreement, the officers conducting the
investigation will have no affiliation with the officer. The task force is not
internally controlled by the agency head and the investigators conducting the
investigation are not affiliated with the department. He said members of the
task force must have the authority to charge an officer with a crime and must
have the authority to make an arrest. The Department would not allow a third
party to participate in a criminal case. The City Attorney said the item before
council is for criminal investigations, a citizen oversight committee is
completely different. She said civilians would not be included in the criminal
investigation process. Chief Slaughter said the decisions would be a
collaborative complex process involving the investigating team reviewing the
evidence that supports a charge. The investigation will become a public
record upon completion. The State Attorney could bring charges
independently on their own. The task force will also have the authority to
bring charges.
Discussion ensued with comments made supporting the agreement. A
concern was expressed that a third outside party not intimately involved is
not included in the membership.
6.2 Approve an agreement with Axon Enterprise, Inc. of Scottsdale, AZ, in the amount of
$2,217,407, for the five-year period from August 6, 2020 through August 5, 2025, for the
purchase of body camera equipment, digital evidence storage and management,
licensing, and training, in accordance with Clearwater Code of Ordinances Section
2.564(1)(d) Other Government Entities Bids; increase the number of full time equivalents
within the Police Department by one position and upgrade one officer position to Police
Sergeant; and authorize the appropriate officials to execute same. (consent)
To create operational efficiencies regarding evidence location/retention, address
public records requests, and more appropriately aggregate and control property
disposals relating to electronic evidence or items which could be digitized, the
Police Department previously issued a Request for Proposal (RFP) #29-18 for
a Digital Evidence Management System (DEMS), in cooperation with the City's
Procurement Department. The RFP Committee was comprised of members of
the Police Department's Property/Evidence Unit, Records Unit, Police
Department management, and the city's Information Technology Department.
Based upon the proposals evaluated, Axon Enterprise, Inc. (Axon) was selected
as the preferred vendor; this award was confirmed by the City Council in
February 2019. The agreement provides for a Digital Evidence Management
solution which supplies a common platform for all department employees and
allows the Police Department to share records with the State Attorney's Office,
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private attorneys, and citizens. This program was also anticipated to be the
foundational system to develop and implement a Police Body Worn Camera
Program (BWC).
In April 2019, the City Council approved the Police Department's request to
incorporate five interview room cameras and one Driving Under the Influence
(DUI) room camera into the DEMS. Subsequent to this, the Police Department
has added several in-cruiser video systems which are directly compatible with
this system.
At the July 16, 2020, city council meeting, the Police Department was directed
to incorporate a body worn camera program. The proposed body worn camera
program is also a product of Axon and works in integration with the
department's Digital Evidence Management System.
This agreement will provide for 200 Axon "Body 3" cameras, 25 docking bays,
storage, licensing, and training to fulfill the Council directive. The pricing
included in this agreement was previously competitively solicited and obtained
through the National Purchasing Partners (Contract #VH11629), a national
resource for public entities for similar public solicitations; the City of Clearwater
is a participating member in this partnership.
This five-year agreement supersedes and incorporates the Police Department's
previous Digital Evidence Management system agreement (Contract #900560),
in addition to the cost of implementing a body worn camera program. Costs for
the initial year of a BWC Program ($521,556.25) and DEMS ($45,401) total
$566,956.25 with an annual recurring cost for years 2-5 at approximately
$412,612.50 (BWC: $345,012.50 + DEMS: $67,601).
The Police Department is simultaneously requesting an increase or upgrade in
the number of full-time equivalents to process body camera videos and
management the program as follows:
• Senior Police Records Clerk
• Converting a Police Officer position to a Police Sergeant position
The total cost of the implementation/upgrade of these positions is approximately
$68,907. Therefore, the total initial year costs of a Body Worn Camera
Program, not including police uniform modifications, is approximately $590,463
($521,556 + $68,907).
Authorize Clearwater Police Chief Daniel Slaughter to sign the Quote appendix.
APPROPRIATION CODE AND AMOUNT:
A third quarter budget amendment will establish special program P2002, Police
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Body Worn Camera Program and provide a transfer of$175,306 from special
program 99387, Federal Forfeiture Fund, and $170,857 from General Fund
reserves.
Additional funding of$270,794 will be transferred in fiscal year 2021 to provide
total first year funding for contract costs and uniform modifications.
Future fiscal year contract funding (FY22-FY25) will be required through the
annual operating budget process.
USE OF RESERVE FUNDS:
Funding for will be provided by a third quarter budget amendment allocating
General Fund reserves in the amount of$170,857 to special program P2002,
Police Body Worn Camera Program. Inclusive of this item if approved, a net
total of$2,564,294 of General Fund reserves has been appropriated by Council
to fund expenditures in the 2019/20 operating budget. The remaining balance in
General Fund reserves after the 8.5% reserve is approximately $25.0 million, or
16.4% of the current General Fund operating budget.
7. Engineering
7.1 Approve Engineer of Record (EOR) Supplemental Work Order Two to Atkins North
America for $61,490, for Cooper's Point (18-0009-EN) increasing the work order from
$173,940 to $235,430 and authorize the appropriate officials to execute same. (consent)
June 21, 2018, City Council approved the initial $115,007 Work Order for a
circulation study to develop alternatives with the most ecological benefit for
projects identified in the Cooper's Point Master Plan.
July 18, 2019, City Council approved $58,933 Supplemental Work Order One
for continued study of areas around Cooper's Point, specifically the potential
ecological impacts to mangrove swamp habitat due to the proposed hydrologic
improvements, including coordination with Florida Department of Transportation
(FDOT) District 7 for a total of$173,940.
Supplemental Two is for the collection of environmental data to support
permitting and project design. Work includes survey of the mosquito ditches
and approximately 40 spoil piles, a bathymetric survey of Cooper's Bayou and
around the proposed bridge on the Courtney Campbell Causeway, and ten
geotechnical borings for a new total work order value of$235,430.
APPROPRIATION CODE AND AMOUNT:
ENST180005-STDY-PROSVC $61,490
Funds are available in capital improvement project ENST180005, Coastal
Basins, to fund this supplemental work order.
In response to questions, Environmental Specialist Sara Kessler said DOT is
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comfortable with the City managing the construction project at SR 60 at this
point in time. The mosquito ditch is named after the mosquito fish, the
ditches help the fish get back into mangroves to help control insect
populations.
7.2 Approve a Deed Modification for certain real property located at 41 Devon Dr., legally
described as Lot 1, less the West 110 feet thereof, Block B, Columbia Subdivision,
extending the time-period to commence vertical construction until August 26, 2021 and
authorize the appropriate officials to execute same. (consent)
The City conveyed to Decade Sea Captain LLC (Decade) certain real property
known as 41 Devon Drive pursuant to a Special Warranty Deed dated January
24, 2017.
The Special Warranty Deed granted the City a right to repurchase the Property
if vertical construction of a parking garage was not commenced on or before the
expiration of the Construction Commencement Period, which was August 26,
2018. Decade secured a Development Order to proceed with said
construction, therefore, the City determined an extension of the Construction
Commencement Period was be in the best interest of the City, and on
November 1, 2018 City Council approved a modification of the Special Warranty
Deed to extend the Construction Commencement Period to expire on August
26, 2020. Due to the Covid-19 Pandemic and its impact on construction
financing, Decade has requested an additional one-year extension of the
Construction Commencement Period. The project has site plan approval and a
Development Order. Therefore, the City and Decade wish to modify the Special
Warranty Deed to extend the Construction Commencement Period for a term of
one year to expire on August 26, 2021.
7.3 Approve Local Mitigation Strategy (LMS) Supplemental Memo expressly acknowledging
the Multijurisdictional Program for Public Information (PPI) is part of the LMS which was
adopted by Council in Resolution 20-18 on May 7, 2020. (consent)
On May 7, 2020, City Council approved the Local Mitigation Strategy (LMS)
developed for Pinellas County and adopted Resolution 20-18.
The LMS also includes a Multijurisdictional Program for Public Information (PPI).
The PPI serves as the outreach mitigation strategy for the flood hazard
component of the LMS.
To receive Community Rating System (CRS) credit for the Multijurisdictional
PPI, the Council must be specifically informed that the PPI is part of the LMS
and was included in the adoption of the Resolution in May.
In response to questions, Environmental Specialist Sara Kessler said the
City of St. Petersburg is not included because they conduct their own
monitoring. Residential fertilizer statistics are not included in this report, the
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Tampa Bay Estuary Program has implemented specific sampling programs
which indicate water quality has improved.
7.4 Approve an Interlocal Agreement between Pinellas County and the City of Clearwater and
other NPDES Co-Permittees for Water Quality Monitoring and Assessment and authorize
the appropriate officials to execute same. (consent)
The monitoring program is a requirement of the MS4 (Municipal separate storm
sewer system) National Pollutant Discharge Elimination System (NPDES)
permit issued by Florida Department of Environmental Protection. The program
assesses the status and long-term trends of water quality parameters in
watersheds, measures the effectiveness of the Stormwater Management Plan
implementation in watersheds, identifies potential water quality pollutant
"hotspot" areas to be targeted for corrective action, and supports the
development and implementation of Total Maximum Daily Loads (TMDLs).
The City is responsible for 12.19% of costs based on percentage of acreage in
Pinellas County. The annual cost for Clearwater is estimated to be around
$79,000.
This agreement is effective until 2025.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 4191365-530300, contractual services, to fund
this agreement for the current year. Future year funds will be requested as part
of the budget process.
8. Public Utilities
8.1 Authorize a Purchase Order with John Mader Enterprises, Inc dba Mader Electric Motors
of North Fort Myers, FL to provide services to repair, replace or supply utility plant
equipment, for an initial not to exceed amount of$300,000 beginning August 19, 2020
through May 20, 2021 with the option for two, one-year extensions at an annual not to
exceed amount of$400,000, making the total value $1.1 million, per Clearwater Code of
Ordinances Section 2.564(1)(d) Other Government Entities' Bids, and authorize the
appropriate officials to execute same. (consent)
Public Utilities is responsible for facilities throughout the city, including water
reclamation facilities, water plants, lift stations, wells, and reclaim booster pump
stations. Timely maintenance of the equipment in these facilities is required by
our FDEP permits to maintain compliance to prevent the release of wastewater
into the environment and maintain quality drinking water.
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Mader Electric Motors provides services to repair, replace, or supply equipment
for the Public Utilities plants to include pumps, compressors, blowers, motors
and gear boxes. Mader Electric is currently under contract with Lee County
Southwest Florida #B190409JJB. The contract is in its first year with an initial
expiration date of May 20, 2021.
Piggyback Contract: Lee County Contract#B190409JJB - expires May 20, 2021
with the option of two, one-year extensions.
Public Utilities- $ 300,000.00
APPROPRIATION CODE AND AMOUNT:
Budgeted funds are available in Public Utilities operating cost centers to cover
the cost of the contract for FY20.
Funding for the period in fiscal years FY21 will be requested within contract
calendar and spending limits.
9. Solid Waste
9.1 Approve multiple vendor purchase orders as of a result of Invitation to Bid (ITB) 34-20,
Mechanical, Electrical and Plumbing Services, for a total annual not-to-exceed amount of
$4,000,000 with the option for three one-year renewal terms at the City's discretion and
authorize the appropriate officials to execute same. (consent)
Invitation to Bid (ITB) #34-20 was issued on April 29, 2020 for Mechanical,
Electrical and Plumbing Services to be provided on an as-needed basis
throughout the City. Nineteen bids were received on June 2, 2020, of which
sixteen were responsive and responsible per the bid specifications. The
bidders demonstrated a minimum of five years-experience performing their
respective trade(s) in a commercial/industrial environment and submitted
proposed hourly rates for their services. The proposed rates were evaluated
and compared to Bureau of Labor and Industries wages in the Tampa Bay area,
fully loaded commercial trade rates, and multiple municipal trade-specific
contracts in the region. The evaluation resulted in the wage determination
offered to, and accepted by, the contractors listed below:
Mechanical Contractors: Air Mechanical & Service Corp of Tampa; All Florida
Mechanical Services of Plant City; ConSery Building Services of Largo; Kenyon
& Partners Inc of Tampa; Page Mechanical Group Inc of Largo; Pure Air Control
Services Inc of Clearwater, Tampa Bay System Sales Inc dba Tampa Bay
Trane of Tampa.
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Electrical Contractors: AMPRO Inc of Tampa; Bates Electric Inc of Tampa;
Botta Electrical Contracting Inc of Largo; ConSery Building Services of Largo;
Piper Fire Protection Inc of Clearwater; Tamco Electric Inc of Tampa.
Plumbing Contractors: Alter Plumbing of Bradenton; Apollo Plumbing of Pinellas
County Inc of Seminole; ConSery Building Services of Largo; C. Lacey
Plumbing Inc of Clearwater; Ross Plumbing & Heating Inc of St. Petersburg.
Public Utilities Department and the Building and Maintenance Division manage
numerous capital and maintenance projects which require the services of
certified mechanical, electrical and plumbing contractors. Having an
established roster of contractors for each trade will enable Building and
Maintenance to be more proactive and responsive to the many deadlines and
needs throughout the City and facilitate Public Utilities' maintenance of water
and wastewater facilities in compliant operation.
The intention is to maintain the rosters with a minimum of three contractors in
each trade. Authorization is requested to allow both Building and Maintenance
and Public Utilities to backfill roster contractors that may be dropped for a
variety of reasons, not limited to:
• Contractor goes out of business
• Contractor notifies us they do not want to be on the roster
• Contractor is unable to handle the current job order
• Contractor refuses multiple city work orders in a three-month period
This provides authority to use the selected vendor on this roster for citywide
operating and capital needs. Companion agenda item(s) will be brought for
council approval for capital improvements, replacements, and renovations with
estimated costs greater than $100,000.
APPROPRIATION CODE AND AMOUNT:
Funding for this award will come from various operating cost centers as well as
various capital improvement projects, respective to the work being performed.
Departmental needs are estimated as follows:
Building and Maintenance (to include all city facilities except Public Utilities)
• Citywide daily operational maintenance and repairs - $900,000
• Citywide capital repairs and replacements - $1,600,000
Public Utilities
• WWC and water plant daily operational maintenance and repairs -
$300,000
• WWC and water plant capital repairs and replacements - $700,000
Contingency funds (Building & Maintenance and Public Utilities) - $500,000
10. Legal
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10.1Confirm COVID-19 Emergency Proclamation and adopt Resolution 20-36.
10.2Adopt Ordinance 9367-20 on second reading, amending the future land use plan element
of the Comprehensive plan to designate the land use for certain real properties whose
post office addresses are 24323 and 24479 US Highway 19 North, all in Clearwater,
Florida 33763, upon annexation into the City of Clearwater, as US 19 - Corridor (US 19
C) and Preservation (P).
In response to questions, Planning and Development Director Gina Clayton
said the parcel is located in Pinellas County, upon annexation the parcel
needed to be assigned the appropriate land use designation consistent with
the City's comprehensive plan. The owner has vacated the mobile home
park and the residents moved out a year ago. She said the sewer issues on
the site will be cleaned up eventually. The developer has not submitted any
redevelopment plans at this point. She said the site consists of 26 acres.
There are a variety of uses available to properties in the US 19 Corridor,
which consists of commercial, residential, light assembly and research
technology.
10.3Adopt Ordinance 9368-20 on second reading, amending the Zoning Atlas of the city by
zoning certain real properties whose post office addresses are 24323 and 24479 US
Highway 19 North, all in Clearwater, Florida 33763, upon annexation into the City of
Clearwater, as US 19 (US 19) and Preservation (P).
10.4Adopt Ordinance 9387-20 on second reading, amending the Community Development
Code Sections 3-1202.G, 3-1401.C, 3-2103, and Appendix B.
In response to questions, Planning and Development Director Gina Clayton
said staff has had issues with addressing landscaping and stormwater
needs. For example, based on the configuration of the land, a smaller
setback than what was required by code, the proposed amendments
recognize those issues experienced by staff. If someone believes there are
compelling reasons why they should not provide the code required parking,
the agenda item proposes the individual conduct a study that demonstrates
there is sufficient reason for reducing the required parking. She said the
City's code was put in place to recognize the city is in a redevelopment mode
because Clearwater is 97% built-out and includes flexibility to recognize the
difficulty of redeveloping existing sites and making them fit in. The flexibility
maximizes redevelopment opportunities while getting a benefit in the
process, such as higher quality landscaping.
10.5Adopt Ordinance 9391-20 on second reading, annexing certain real property whose post
office address is 1704 Lucas Drive, Clearwater, Florida 33759, into the corporate limits
of the city and redefining the boundary lines of the city to include said addition.
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Council Work Session Meeting Minutes August 3, 2020
10.6Adopt Ordinance 9392-20 on second reading, amending the future land use plan element
of the Comprehensive Plan to designate the land use for certain real property whose post
office address is 1704 Lucas Drive, Clearwater, Florida 33759, upon annexation into the
City of Clearwater, as Residential Low (RL).
10.7Adopt Ordinance 9393-20 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 1704 Lucas Drive, Clearwater,
Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density
Residential (LMDR).
11. City Manager Verbal Reports
11.1 Designate a Councilmember to serve as the City's official voting delegate at the Florida
League of Cities' Annual Conference, August 14, 2020.
The Florida League of Cities is hosting their annual conference on August 13
-14 via Zoom.
The League is asking each municipality to designate one official to be the voting
delegate at the Annual Business Session on Friday, August 14 at 2:00 p.m.
Election of League leadership and adoption of resolutions are undertaken at the
business meeting.
There was council consensus to appoint Councilmember Beckman. Staff
was directed to place the item on the Consent Agenda.
12. City Attorney Verbal Reports — None.
13. Council Discussion Item
13.1 PSTA Update - Vice Mayor Allbritton
Vice Mayor Allbritton said the League of American Bicycles recognized
PSTA with the Bronze Level Bicycle Friendly award. PSTA is the first public
transportation organization in the state to receive this recognition. He
reminded all that face masks are mandatory for PSTA riders. At the last
meeting, a vote was taken to approve the first BRT leg, from Downtown St.
Petersburg to St. Pete Beach. Construction for this section of the BRT will
begin soon and was made possible through various state, local and federal
grant funding. He said PSTA applied for grant funding for the Intermodal
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Council Work Session Meeting Minutes August 3, 2020
Center.
13.2Mooring Mishaps in Mandalay Channel, Clearwater - Vice Mayor Allbritton
Vice Mayor Allbritton said he became involved a few months ago with the
issue. Island Estates has seen an increased of boats mooring in the
Mandalay Channel. The Florida Legislature took over the all navigable
waters in Florida and allows municipalities to institute ordinances if they own
the submerged lands, Madeira Beach owns an alcove. He said he has
approached Representatives Latvala and DiCeglie regarding language that is
beneficial to private property owners without taking Florida boaters'
rights away.
In response to a suggestion, the City Clerk said the issue should be included
in the City's annual legislative agenda and suggested engaging the City's
lobbyists to begin the process. The City Attorney said staff will be presenting
to Council an ordinance addressing derelict vessels next month.
13.3Council Response to Citizens who want to meet with everyone - Mayor Hibbard
The Mayor said Council has had several issues recently related to citizens
wanting to meet all members of Council. He said he is not trying to limit
citizens'contact with council, he wants to limit the confusion that may arise
from different answers each council member provides.
The City Manager said those items that are policy in nature, he tries to get
Council involved in a discussion to address the issue. Those items related
to citizens'disagreement with city code, if placed in writing, the Mayor will get
the first opportunity to respond on behalf of Council. Council policies does
not address meeting requests with members of council. He said Council
could adopt a similar policy with written requests. The City Manager said
some citizens have an expectation their item will be a council discussion item
after they have met with councilmembers. The City Attorney said council
policies do not address the meeting issue, one of the policies address
responses to citizen correspondence. Dissenting council voices do have the
opportunity to respond individually. She said the City Clerk has scheduled a
discussion of council policies next month and suggested the policy be
clarified to outline the meeting request process, that could include receiving
background information from staff prior to scheduled meetings.
In response to a question, the City Attorney said Councilmembers cannot
interchange emails or discussions with each other, one can provide a
synopsis of a meeting as long as it does not generate a discussion between
councilmembers.
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Council Work Session Meeting Minutes August 3, 2020
14. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
Councilmember Beckman requested consideration to schedule candid
conversations during work sessions to help get to know each other better.
She said the City of Largo is beginning to revisit their strategic plan.
It was stated that COVID-19 pandemic has changed how a new council gets
to know each other. It was suggested that a work session be scheduled to
discuss 5 to 7 broad categories, such zoning and planning issues.
Vice Mayor Allbritton requested a future discussion on aligning the city code
with the new countywide development code.
15. Closing Comments by Mayor— None.
16. Adjourn
The meeting adjourned at 11:39 a.m.
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City of Clearwater