04/13/2020 Council Work Session Meeting Minutes April 13, 2020
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
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Meeting Minutes
Monday, April 13, 2020
9:00 AM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes April 13, 2020
To ensure public safety and comply with the Governor's Safer at Home order in response to the
COVID-19 virus, the Clearwater City Council will hold a public meeting on Monday, April 13, 2020 at
9:00 a.m. using communications media technology.
Pursuant to Executive Order No. 20-69, issued by the Office of Governor Ron Desantis on March 20,
2020, municipalities may conduct meetings of their governing boards without having a quorum of its
members present physically or at any specific location, and utilizing communications media technology
such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes.
Present: 5 - Mayor Frank Hibbard, Councilmember Hoyt Hamilton, Councilmember
David Allbritton, Councilmember Mark Bunker and Councilmember
Kathleen Beckman
Also Present: William B. Horne II — City Manager, Micah Maxwell —Assistant City
Manager, Michael Delk—Assistant City Manager, Pamela K. Akin City
Attorney, and Rosemarie Call — City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Hibbard
The meeting was called to order at 9:13 a.m.
2. Engineering
2.1 Approve a purchase order to Asphalt Paving Systems Inc. of Zephyrhills, Florida, in the
amount of$520,043.70 for Harn Boulevard Roadway Reconstruction (19-0014-EN),
pursuant to City of Clearwater Code of Ordinances, Section 2.564 (1)(d) Other
Government Entities and authorize the appropriate officials to execute same. (consent)
The City of Clearwater included the entirety of Morningside Estates within the
annual roadway surfacing program for fiscal year 2019. During the construction
process, it was determined that roadway degradation of Harn Boulevard from
US Highway 19 to Stewart Avenue far exceeded the surrounding area. The City
performed a geotechnical investigation of the subsurface conditions to
determine the cause of degradation and concluded roadway reconstruction was
needed with restoration of asphalt roadway using a full-depth reclamation
process.
Asphalt Paving Systems performs full-depth restoration by recycling the existing
asphalt and base material, adding a structural binder, and constructing a new
roadway cross-section in one series of construction activities.
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Council Work Session Meeting Minutes April 13, 2020
Asphalt Paving Systems, Inc. is currently under contract with the City of Largo.
The City of Clearwater proposes to piggy-back on the City of Largo Pavement
and Roadway Infrastructure Rehabilitation Annual Purchase Agreement No.
19-B-690 effective January 29, 2020 through September 30, 2022.
APPROPRIATION CODE AND AMOUNT:
ENRD180004-CONS-CNSTRC $520,043.70
Funding is available in Capital Improvement Project ENRD180004, Streets and
Sidewalks to fund the purchase order.
In response to questions, Engineering Director Tara Kivett said the
superpave is similar to the asphalt mix used on roadways of this volume and
nature. The advantage to piggybacking on Largo's agreement versus an
RFP is that it was quicker, the pricing was more than competitive and it
made sense since it was a small amount of roadway to be resurfaced. The
proposed FDR process will improve the roadway subbase up to 12 inches,
which is more robust than the typical milling and overlay process. She said
the 10% contingency is included in all construction projects to cover any
unforeseen conditions or if there is a need to expand the scope. The City's
proposal is based for the need on Ham Boulevard only, including only the
appropriate line items from Largo's contract. Ms. Kivett said the traffic
calming on Ham Boulevard in Morningside was done in 2008. The FDR
process is new and reuses the pavement with a structural binder.
2.2 Approve a proposal from Construction Manager at Risk Keystone Excavators in the
amount of$1,025,378.20 for the construction of David Avenue Property Stormwater
Improvements (20-0002-EN) and authorize the appropriate officials to execute same.
(consent)
On August 4, 2016 the Council approved the use of Construction Manager at
Risk Services (CMAR) for Continuing Contracts with Biltmore Construction Co.;
Cathey Construction and Development; Certus Builders; J. Kokolakis
Contracting; J.O. Delotto & Sons; Keystone Excavators; Khors Construction;
and Wharton-Smith, for a period of four years.
These firms were selected in accordance with Florida Statutes 255.103 and
287.055 under Request for Qualifications #24-16 based upon construction
experience, financial capability, availability of qualified staff, local knowledge and
involvement in the community.
The current stormwater structures on city owned property, located along David
Avenue, are nearing the end of their useful lifespan. The original pipes are
corrugated metal and have developed holes causing unstable ground through
soil erosion.
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Council Work Session Meeting Minutes April 13, 2020
The intent of this project is to repair existing pipes and add maintenance access
locations along the 1,000-foot section of pipeline.
Future maintenance will be provided by Stormwater Maintenance.
APPROPRIATION CODE AND AMOUNT:
ENST180005-CONS-CNSTRC $ 1,025,378.20
Funding is available in Capital Improvement Project ENST180005, Coastal
Basins, to fund the proposal.
2.3 Approve the conveyance of a Distribution Easement to Duke Energy Florida, LLC, d/b/a
Duke Energy, for the installation, operation and maintenance of electric facilities to
support Duke's new transformers and facility installation at 297 S. Glenwood Avenue and
authorize the appropriate officials to execute same. (consent)
Parks & Recreation is in the process of a $6.4 million dollar renovation
project at the City's Crest Lake Park. Duke facilities will be constructed to
serve several new components that will be placed in the center of the
40-acre park including a restroom, spray park, fountain in the existing lake,
enhanced lighting, and an irrigation system.
The distribution easement will provide Duke Energy with the property rights
necessary to construct and maintain its electric equipment within the
easement. The facilities will be located within areas agreed to by the City
and Duke Energy. Subsequent to Duke Energy installing its electrical
facilities, the City will survey the installed electrical facilities and provide
Duke Energy a descriptive legal description as a finalized Exhibit "A" to the
distribution easement. Once finalized, the distribution easement will be
recorded in public records.
2.4 Approve Supplemental Work Order 6 to Engineer of Record (EOR) Deuel and
Associates, of Clearwater, Florida, in the amount of$4,800, for Druid Road/Allen's
Creek Drainage Improvement Project (11-0044-EN) and authorize the appropriate
officials to execute same. (consent)
In November 2012, the initial Work Order in the amount of$49,640 was issued
to Deuel and Associates for design and permitting services of Druid Road
Allen's Creek Drainage Improvement Project.
Since 2013, five subsequent work orders were approved by either the City
Manager or Council, totaling $127,126.75 for additional services ranging from
construction and engineering, to additional scope on Druid Rd. as well as on
Hercules Avenue.
Supplement Work Order 6 is for design related to the readjustment of the south
curb line of Druid Road between Sevard Avenue and Allen Drive for a total work
order value in the amount of$181,566.75.
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Council Work Session Meeting Minutes April 13, 2020
Construction is underway on this storm improvements project with completion
estimated in fall of 2020.
APPROPRIATION CODE AND AMOUNT:
ENST180002-DSGN-PROSVC $4,800
Funding is available in Capital Improvement Project ENST180002, Allen's Creek
to fund the supplemental work order.
In response to questions, Engineering Director Tara Kivett said the project is
on schedule to be completed by this Fall. The $4,800-charge includes survey
work and drainage design, which is complicated and time consuming. The
estimate is in line with staffs expectations and other similar projects. The
seven days is for this smaller amount of work which is being added to the
project.
2.5 Approve an increase to Pinellas County in the amount of$55,548.15 for the Joint Project
Agreement (JPA) between Pinellas County and the City of Clearwater for the Hercules
Avenue Sidewalk Phase 2 project from Sherwood Street to Sunset Point Road (City
Project Number 18-0002-UT) and authorize the appropriate officials to execute same.
(consent)
Pinellas County intends to improve sidewalks on Hercules Avenue from
Sherwood Street to Sunset Point Road. Construction is currently scheduled to
begin June of 2020 with completion anticipated in June of 2021.
Construction will require the relocation of city water and sanitary sewer lines in
conflict with proposed improvements.
September 20, 2018, City Council approved the initial JPA between Pinellas
County and the City of Clearwater for utility relocations to accommodate the
Hercules Avenue Sidewalk Phase 2 project from Sherwood Street to Sunset
Point Road (18-0002-UT) in the amount of$520,317, based on a preliminary
design estimate.
Pinellas County received competitive bids for its sidewalk improvements
project. The lowest bid is $55,548.15 above the original estimate for the city
utility relocation portion but is in line with the proposed scope. The total cost is
$575,865.15. Pinellas County intends to award to the low bidder, Kamminga &
Roodvoets, Inc (K&R).
City Engineer of Record, AECOM, has evaluated the City's portion of the bid
and recommends awarding the contract to K&R.
APPROPRIATION CODE AND AMOUNT:
3277327-563800-96722 $55,548.15
Funds are available in Utility Renewal and Replacement Project 96722, Line
Relocation Maintenance, to fund the JPA increase.
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Council Work Session Meeting Minutes April 13, 2020
2.6 Approve the First Amendment (Amendment) to that certain Contract for Exchange of Real
Property (Contract) between the City of Clearwater (City) and Creative Contractors, Inc.
(Creative) and authorize the appropriate officials to execute same. (consent)
The City and Creative entered into a certain Contract for Exchange of Real
property on January 21, 2020 (Effective Date) for the exchange between the
parties of city-owned property more particularly described as Pinellas County
Real Property numbers 17-29-16-00000-130-0900, and
17-29-16-34650-000-0340 and Creative's property identified by Pinellas County
Real Property numbers 09-29-15-44352-006-0030. 09-29-15-44352-006-0050
and 09-29-15-44352-006-0070.
The Contract provides an opportunity for the parties to conduct inspections,
tests, environmental and other investigations of the property each is acquiring,
as deemed necessary by each party, to determine suitability for its intended use
within 90-days of the effective date of the Contract. The Contract provides for a
closing date on or before October 1, 2020.
The Planning processes and due diligence by the parties have been disrupted
by the COVID 19 virus and therefore, Creative Contractors, Inc is requesting an
extension of the inspection period to August 22, 2020 and the closing date to
December 30, 2020.
In addition, the City Planning Department is requiring a 12.5-ft. right-of-way
easement to satisfy city planning and zoning requirements, provide right-of-way
access for surrounding properties, and provide Creative Contractors Inc. with a
loop for solid waste and fire access between David and Elizabeth Ave instead of
using T-turnarounds. This new provision for the City to reserve a 12.5-ft.
easement is provided for in the Amendment.
The remainder of the Contract provisions as written shall remain intact.
3. Parks and Recreation
3.1 Approve purchase orders to ONeils Tree Service, Tip Top Trees Experts LLC, and
Blades of Green for palm pruning and maintenance services, in a total annual combined
amount not-to-exceed $205,000, for contract term April 1, 2020 through March 31, 2021,
with two, one-year renewal term options at the City's discretion and authorize the
appropriate officials to execute same. (consent)
On January 17, 2020, the Procurement Division issued Invitation to Bid #19-20,
Palm Pruning and Maintenance Services, and five vendors responded.
The bid was for the palm pruning and maintenance of various species of palms
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Council Work Session Meeting Minutes April 13, 2020
at three servicing areas: Service Area A - Clearwater Beach; Service Area B -
Memorial Causeway and Downtown Clearwater; and Service Area C -Athletic
Sports Fields and Clearwater City Limits, East of Highland Ave.
Due to the nature of the work, the amount of various species of palms, and the
location and times of year palms are pruned, it was determined that it would be
in the best interest of the City to award the servicing areas to multiple vendors.
Depending on the location and time of year, palms are pruned at a minimum of
once per year at these high visibility areas but can be pruned as much as twice
per year. It should be noted that not all palms in the city are trimmed as it is
unhealthy for the native palms.
Both the Procurement Division and the Parks & Recreation Department
recommend awarding servicing areas as follows: Staff would like the flexibility,
in the event a selected vendor is under performing, to use one of the other
awarded vendors for that servicing area.
Servicing Area Vendor
A: Clearwater Beach ONeils Tree Service
B: Memorial Causeway and Downtown Tip Top Tree Experts
C: Athletic Sports Fields and Clearwater, Blades of Green
East of Highland
Council's authorization for a total annual amount of$205,000 will cover the cost
for the servicing areas as well as any supplemental work needed, Consumer
Price Index (CPI) increases and any other contractual management
requirements.
APPROPRIATION CODE AND AMOUNT:
Funds for the current year portion of this contract are available in the Urban
Forestry Team operating budget cost code 0101874-530300, contractual
services. Future year amounts will be requested as part of the annual budget
process.
In response to questions, Parks and Recreation Interim Director Art Kader
said vendors'references are checked, some worked with other
municipalities. He said Blades of Green worked with the City previously. The
supplemental work is defined as additional palm trimming that may be
needed throughout the year. He said some of the companies have small
staffs and others have a larger staff, cannot explain why one quote is higher
than the other. The emergency per hour rate is utilized during a hurricane or
any other disaster. Mr. Kader said the RFP allows the award of only one
area. Tip Top is located in Ocala.
A concern was expressed with the cost associated with the Beach contract.
4. Public Utilities
4.1 Authorize a sole source award to Water Specialists Technologies, LLC of Sanford, FL for
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Copper Precipitant, TR-50, in the annual amount not to exceed $100,000.00 for the initial
contract period from May 1, 2020 through April 30, 2021, with the option for two, one-year
term extensions pursuant to City Code Section 2.564(1)(b), and authorize the appropriate
officials to execute same. (consent)
The City of Clearwater owns and operates three Water Reclamation Facilities
(WRF) and must comply with regulatory requirements as set forth in the
operating permits issued through the Florida Department of Environmental
Protection (FDEP) and/or FDEP Regulations. TR-50 is a copper precipitant that
is used to maintain permit compliance for copper removal limitations in effluent
discharged into receiving surface waters. The FDEP permitted effluent limit for
copper is 3.7 parts per billion.
In accordance with Clearwater Code of Ordinances Section 2.564 (1)(b),
Exceptions to Bidding, Water Specialists Technologies has been determined a
sole source vendor for TR-50. They hold patent number 4,943,377 for Thio-Red,
a method for removing dissolved heavy metals from waste oils, industrial
wastewaters, or any polar solvent. Thio-Red is the primary ingredient in TR-50,
and Water Specialists Technologies is the sole manufacturer of this product.
Water Specialists Technologies does not currently have any other TR-50
distributors within the state of Florida. TR-50 was selected for use in 2006 after
an extensive engineering study was undertaken to select the product best
capable of allowing the City's facilities to meet FDEP permit requirements, while
not causing any toxicity, creating any chemical interaction side-effects, and
being the most cost-effective.
This product has met all expectations and has performed very well. It has not
exhibited any toxicity and has not created any chemical interaction related
ill-effects. The plants have met the FDEP/USEPA copper limitation ever since
the chemical began being used.
Water Specialists Technologies has held Clearwater's discounted price for this
chemistry at or below their distributors' pricing for many years. The sole source
letter also reflects the City's arrangement for the return of used totes, an offer
that is not extended to any of their other customers.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds are available in Public Utilities operating cost centers 551000
Lab/Chemical Supplies to cover the cost of the contract for FY20.
Funding for future fiscal years (FY21 through FY23) will be requested within
contract calendar and spending limits.
4.2 Authorize a sole source award to Andritz Separation of Arlington, TX for Centrifuge, Belt
Filter Press and Appurtenant Sludge Dewatering Equipment Parts and Service in the
annual amount not to exceed $300,000.00 for the initial contract period of May 4, 2020
through May 3, 2021 with the option for two, one-year term extensions pursuant to City
Code Section 2.564 (1)(b), and authorize the appropriate officials to execute same.
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(consent)
Andritz is the Original Equipment Manufacturer (OEM) for replacement parts
and service used in the Belt Presses and Centrifuges at the Northeast and
Marshall Street Water Reclamation Facilities (WRF). Belt presses and
Centrifuges (liquid/solid separation equipment) greatly reduce the volume of
biosolids that must be disposed by land application, thus greatly reducing the
cost of biosolids disposal. The replacement parts and service are being
purchased as a sole source due to the benefits of standardization.
In accordance with Clearwater Code of Ordinances Section 2.564(1)(b),
Exceptions to Bidding, Andritz Separation has been determined a sole source
vendor for Centrifuge, Belt Filter Press and Appurtenant Sludge Dewatering
Equipment Parts and Service.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds are available in Public Utilities operating cost centers 550400
Operating Supplies & Materials to cover the cost of the contract for FY20.
Funding for future fiscal years (FY21 through FY23) will be requested within
contract calendar and spending limits.
In response to questions, Public Utilities Director Dave Porter said the belt
pressers at Marshall Street and Northeast have been replaced with
remanufactured units but the belts need to be replaced periodically and
centrifuges need to be maintained. The contract is for a not to exceed
amount.
4.3 Authorize a sole source award to Premier Magnesia of Wayne, PA for Thioguard in the
annual amount not to exceed $75,000.00 for the initial contract period of April 22, 2020
through April 21, 2021 with the option for two, one-year term extensions pursuant to
Clearwater Code of Ordinances Section 2.564 (1)(b) and authorize the appropriate
officials to execute same. (consent)
Thioguard is a chemical application technology used at the Marshall Street and
Northeast WRFs, which has been demonstrated to safely control hydrogen
sulfide evolution, organic odors, corrosion and FOG (fats, oils and grease) while
providing increased alkalinity for the treatment process. Thioguard is also used
to enhance the performance of anaerobic digesters through the addition of slow
release alkalinity, which substantially reduces operational issues that can be
costly and difficult to correct.
In accordance with City Code Section 2.564 (1)(b), Exceptions to Bidding,
Premier Magnesia, LLC has been determined a sole source vendor for
Thioguard. Thioguard is a proven technical grade product that is manufactured
through a proprietary process for conditioning in municipal wastewater
treatment, which uses safe, non-hazardous slurry. Thioguard is manufactured
to exacting particle size, specific surface area and particle size distribution to
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Council Work Session Meeting Minutes April 13, 2020
provide the highest reactivity and proper stability for transportation, pumping and
handling, which provides consistent performance, better disbursement and
suspension stability that is critical to the treatment plants operations. Premier
Magnesia is the only company that can supply magnesium hydroxide that is
manufactured by this proprietary process specifically designed for the
wastewater industry.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds are available in Public Utilities operating cost centers 551000
Lab/Chemical Supplies to cover the cost of the contract for FY20.
Funding for future fiscal years (FY21 through FY23) will be requested within
contract calendar and spending limits.
4.4 Authorize the award of Invitation to Bid 23-20, Stainless Steel Manhole Inserts, to The
Randazzo Group LLC of Clearwater, Florida, in an annual not-to-exceed amount of
$145,600, with the option for two, one-year extensions at the City's discretion, and
authorize the appropriate officials to execute same. (consent)
Invitation to Bid (ITB) #23-20, Stainless Steel Manhole Inserts was issued on
February 4, 2020. Three bids were received on March 10, 2020. The
Randazzo group LLC of Clearwater, Florida, represents the lowest responsive,
responsible bidder for Stainless Steel Manhole Inserts.
The Randazzo Group of Clearwater, Florida will provide 22 in., 23 in. and 23 '/2
in. stainless steel manhole inserts to Public Utilities Department. The initial
contract period will be April 17, 2020 through April 16, 2021, with the option for
two, one-year term renewal terms available to the City. Renewal Terms allow
for cost increases based on the Producer Price Index#101 Iron and Steel;
renewal prices shall be firm for the respective annual term.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds for FY20 are available in Public Utilities' cost centers, cost code
550400 Operating Supplies and Materials.
Funding for future fiscal years (FY21 through FY23) will be requested within
contract calendar and spending limits.
In response to question, Public Utilities Director Dave Porter said the
manhole cover will be removed and the manhole insert will be placed on the
rim and the manhole cover will be re-installed. The purpose of the insert is to
capture any water before it goes into the manhole. Ideally, the insert would
be installed in every manhole, the Department installs as many as possible
each year. He said the Department has identified areas needing more triage
and will install the inserts where needed first.
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Council Work Session Meeting Minutes April 13, 2020
4.5 Amend the City of Clearwater Code of Ordinances, Sections 32.211 and 32.212, to add
definitions, to specifically prohibit hazardous waste pharmaceuticals, to add requirements
for dental facilities that remove or replace dental amalgam fillings, to add reporting and
waste management practices for dental facilities, to require installation, certification and
maintenance of dental vacuum suction systems, and to provide exemptions from these
requirements and pass Ordinance 9389-20 on first reading.
In 1999, the City of Clearwater adopted the uniform requirements for the
Industrial Pretreatment of wastewater collection and discharge restrictions, as
set forth in Chapter 32, Article V, Division 2 of the Code of Ordinances. Based
upon requirements in the Dental Amalgam Rule, 40 CFR 441 and the
pharmaceutical hazardous waste sewer ban, 40 CFR 266.505, the City of
Clearwater finds it necessary to amend its ordinances in order to comply with
state and federal law. This amendment will add the following:
Section 32.211(4) - added definitions to include 1) Hazardous waste
pharmaceutical; 2) Healthcare facility; 3) Pharmaceutical; and 4) Reverse
distributor.
Section 32.212(1)(b)(18) - new subsection to specifically prohibit
hazardous waste pharmaceuticals from entering the wastewater facility.
Section 32.212(4) - new subsection to add requirements for dental
facilities that remove or replace dental amalgam fillings. These requirements
include reporting and waste management practices for dental facilities;
installation, certification and maintenance of dental vacuum suction systems;
and exemptions from these requirements.
Additionally, Section 32.212, subsections (4)-(6) will be renumbered to
(5)-(7).
In response to questions, Public Utilities Director Dave Porter said the
Department has notified the dental facilities in the area of EPA's new rule.
The facilities must identify a plan, all but forty dental facilities have submitted
their plans. The ordinance will allow city enforcement.
5. Solid Waste
5.1 Authorize a purchase order to Siemens Industry Inc. for inspections, maintenance, and
repair of fire sprinkler systems, in the not-to-exceed amount of$275,000 from April 1,
2020 through June 30, 2021, pursuant to Clearwater Code of Ordinances Section
2.564(1)(d) Other Government Entities Contracts and authorize the appropriate officials
to execute same. (consent)
The Building & Maintenance Division's fire sprinkler inspection, repair,
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Council Work Session Meeting Minutes April 13, 2020
replacement and additions have been procured by obtaining quotes or
piggybacking other government entities contracts. Staff is requesting the ability
to piggyback an existing contract for Siemens Industry Inc. for various fire
sprinkler inspections, maintenance and repair throughout the city for the
duration of their respective contract. This will allow us to benefit from
pre-negotiated prices for various items as required.
Piggyback Contract:
Sourcewell #031517-SIE - Siemens industry Inc, Buffalo Grove, IL. - expires
June 30, 2021.
Flexibility is requested to allow for expenditure of budgeted funds as needed
throughout the year, in accordance with the intent of this general authorization.
APPROPRIATION CODE AND AMOUNT:
5656531-530300
GSBM180008 - R&M - MTRLS
6. Official Records and Legislative Services
6.1 Elect Councilmember David Allbritton to serve as Vice Mayor.
The City Charter requires, at the first meeting in April, the Council appoint one of
its members to serve as Vice Mayor.
Pursuant to City Council Rules, Rule 5 - Duties of Vice Mayor in Absence of
Mayor, the office of Vice Mayor shall be rotated amongst the councilmembers
annually, beginning with Seat 4, commencing in 2020. This rule was adopted by
City Council on June 20, 2019.
There was consensus to elect Councilmember Allbritton. Staff was directed
to place the item on the Consent Agenda.
6.2 Appoint Councilmembers as representatives to serve on regional and miscellaneous
boards.
There was council consensus to implement the appointments:American
Public Gas Association: Councilmember Hamilton and Mayor Hibbard as the
Alternate, BIG C: Councilmember Hamilton, Councilmember Beckman
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Council Work Session Meeting Minutes April 13, 2020
(Alternate 1) and Mayor Hibbard (Alternate 2); Courtney Campbell Scenic
Highway Citizen Advisory Committee: Councilmember Bunker, Mayor's
Council: Mayor Hibbard, School Transportation Safety Committee:
Councilmember Beckman;Suncoast League of Cities: Councilmember
Beckman, Tampa Bay Estuary Policy Board: Councilmember Beckman and
Councilmember Bunker as the Alternate, Pension Advisory Committee:
Mayor Hibbard, Councilmembers Hamilton and Bunker, Florida League of
Mayors: Mayor Hibbard, Tourist Development Council: Mayor Hibbard,Audit
Committee: Mayor Hibbard, and WorkNet Pinellas Board: Councilmember
Beckman.
Discussion regarding the appointments for the Downtown Development
Board and the Pinellas Collaborative Committee was deferred to the council
meeting.
6.3 Amend Council Rules to allow council discussion prior to making a motion and adopt
Resolution 20-17.
At the April 2, 2020 council meeting, staff was directed to amend Council Rules
to allow council discussion prior to a motion being made.
Staff recommends the following changes:
• Rule 6 - Order of Business
(2) Motion process for agenda items with Ordinances or Resolutions:
agenda items will be presented by staff followed by questions by Council, public
input, discussion/comments by Council, a motion and second on the agenda
item, diSGUssien/nnmments by Ge mail vote, a motion and second on the
ordinance or resolution, discussion/comments by Council, and vote.
Motion process for other agenda items: agenda items will be presented by
staff, questions by Council, public input, discussion/comments by Council, a
motion and second on the agenda item, diSGUssien/nnmments by Ge innil and
vote.
• Rule 8, 1 st paragraph - Debate of Motions, Tie Votes
Council may discuss an agenda itemrip or to after a motion being made. Such
discussion may be interactive between the Councilmembers and may be ended
at any time by a motion to call the question. Otherwise, any member of the
Council making a motion shall address the Chair and await recognition before
speaking. The person making the motion is entitled to the floor first for debate.
No one is entitled to the floor a second time on the same motion as long as any
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Council Work Session Meeting Minutes April 13, 2020
other member who has not spoken on the issue desires the floor. The Chair
must recognize any person who seeks the floor while entitled to it.
7. Legal
7.1 Confirm emergency rule of procedure for public meetings and adopt Resolution 20-15.
The City Attorney said the item before council establishes the rule of
procedure for remote council meetings. The item adopts the use of
communications media technology for public meetings during the COVld-19
health emergency and outlines the ways the public can participate.
7.2 Confirm COVID-19 Emergency Proclamation and adopt Resolution 20-16.
The City Attorney said the declaration of emergency is required to be
extended every seven days.
7.3 Adopt Ordinance 9360-20 on second reading, annexing certain real properties whose
post office addresses are 1748 EI Trinidad Drive East and 2764 North Terrace Drive, all
in Clearwater, Florida 33759, into the corporate limits of the city and redefining the
boundary lines of the city to include said additions.
In response to questions, Engineering Director Tara Kivett said the portions
of Charles Street, between SR 580 and McMullen Booth Road, being
annexed from the County are in good condition, as well as the portion on
Daniel Avenue. Staff has not completed an in-depth analysis of the
underdrain and storm system in that area. The City typically annexes
properties based on Planning's initiatives and when there is more than 50%
of the lots in the area that are already within city limits. She said the road
conditioned is not considered when property is being reviewed for
annexation.
7.4 Adopt Ordinance 9361-20 on second reading, amending the future land use element of
the Comprehensive Plan of the city to designate the land use for certain real properties
whose post office addresses are 1748 EI Trinidad Drive East and 2764 North Terrace
Drive, all in Clearwater, Florida 33759, upon annexation into the City of Clearwater, as
Residential Low (RL) and Water/Drainage Feature Overlay.
7.5 Adopt Ordinance 9362-20 on second reading, amending the Zoning Atlas of the city by
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zoning certain real properties whose post office addresses are 1748 EI Trinidad Drive
East and 2764 North Terrace Drive, all in Clearwater, Florida 33759, upon annexation
into the City of Clearwater, as Low Medium Density Residential (LMDR).
7.6 Adopt Ordinance 9363-20 on second reading, annexing certain real properties whose
post office addresses are 1919 Chenango Avenue and 1274 Sedeeva Circle North, all in
Clearwater, Florida 33755, together with all rights-of-way of Chenango Avenue and
Sedeeva Circle North, into the corporate limits of the city and redefining the boundary
lines of the city to include said additions.
7.7 Adopt Ordinance 9364-20 on second reading, amending the future land use element of
the Comprehensive Plan of the city to designate the land use for certain real properties
whose post office addresses are 1919 Chenango Avenue and 1274 Sedeeva Circle
North, all in Clearwater, Florida 33755, upon annexation into the City of Clearwater, as
Residential Urban (RU).
7.8 Adopt Ordinance 9365-20 on second reading, amending the Zoning Atlas of the city by
zoning certain real properties whose post office addresses are 1919 Chenango Avenue
and 1274 Sedeeva Circle North, all in Clearwater, Florida 33755, upon annexation into
the City of Clearwater, as Low Medium Density Residential (LMDR).
7.9 Adopt Ordinance 9366-20 on second reading, annexing certain real properties whose
post office addresses are 24323 and 24479 US Highway 19 North, all in Clearwater,
Florida 33763, into the corporate limits of the city and redefining the boundary lines of the
city to include said additions.
7.10Adopt Ordinance 9369-20 on second reading, annexing certain real property whose post
office address is 814 Woodruff Avenue, Clearwater, Florida 33756, into the corporate
limits of the city and redefining the boundary lines of the city to include said addition.
7.11Adopt Ordinance 9370-20 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain real property
whose post office address is 814 Woodruff Avenue, Clearwater, Florida 33756, upon
annexation into the City of Clearwater, as Residential Low (RL).
7.12Adopt Ordinance 9371-20 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 814 Woodruff Avenue,
Clearwater, Florida 33756, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
7.13Adopt Ordinance 9375-20 on second reading, annexing certain real property whose post
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Council Work Session Meeting Minutes April 13, 2020
office address is 2730 Daniel Street, Clearwater, Florida 33761, together with a certain
portion of Daniel Street, Charles Avenue, SR 580, and McMullen Booth Road
rights-of-way, into the corporate limits of the city and redefining the boundary lines of the
city to include said addition.
7.14Adopt Ordinance 9376-20 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain real property
whose post office address is 2730 Daniel Street, Clearwater, Florida 33761, upon
annexation into the City of Clearwater, as Residential Low (RL).
7.15Adopt Ordinance 9377-20 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 2730 Daniel Street, Clearwater,
Florida 33761, upon annexation into the City of Clearwater, as Low Medium Density
Residential (LMDR).
7.16Adopt Ordinance 9381-20 on second reading, vacating a platted 5-foot utility easement
lying in a portion of Lot 8, Block 69, Mandalay, as recorded in Plat Book 14, Page 32, of
the Public Records of Pinellas County, Florida.
7.17Adopt Ordinance 9382-20 on second reading, vacating the west 5-foot portion of a
10-foot platted drainage and utility easement, lying in Lot 12, Landmark Woods of
Countryside, as recorded in Plat Book 72, Page 92, of the Public Records of Pinellas
County, Florida.
7.18Adopt Ordinance 9384-20 on second reading, vacating the easterly 5 feet of a platted
10-foot utility easement abutting Landmark Drive, and being a portion of Lot 11,
Oakbrook Estates, according to the Plat thereof, recorded in Plat Book 118, Pages
47-48 of the Public Records of Pinellas County, Florida.
8. City Manager Verbal Reports
The City Manager said staff will provide Council with a short Imagine
Clearwater Update at the council meeting.
9. City Attorney Verbal Reports — None.
10. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
11. Closing Comments by Mayor
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Council Work Session Meeting Minutes April 13, 2020
Mayor Hibbard thanked all for their patience and said we will get through it
together.
12. Adjourn
The meeting adjourned at 10:56 a.m.
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City of Clearwater