08/12/2019 Council Work Session Meeting Minutes August 12, 2019
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
m
Meeting Minutes
Monday, August 12, 2019
9:00 AM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes August 12, 2019
Roll Call
Present 5 - Mayor George N. Cretekos, Councilmember Bob Cundiff,
Councilmember David Allbritton, Councilmember Hoyt Hamilton, and
Councilmember Jay Polglaze
Also Present: William B. Horne II — City Manager, Micah Maxwell — Deputy City
Manager, Michael Delk—Assistant City Manager, Pamela K. Akin City
Attorney, Rosemarie Call — City Clerk and Nicole Sprague — Official
Records & Legislative Services Coordinator.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 9:00 a.m. in Council Chambers at the
Main Library.
2. Presentations — Given.
2.1 August Service Awards
Six service awards were presented to city employees.
The July 2019 Employee of the Month Award was presented to Peter
Ellmore, Marine.
The July/August Bi Monthy Team Award was presented to the Beach
Lansdcape Team: Nathan Brigman, Larry Bruce, Kevin Goldin, Larry Labus,
Travis Presley, Scott Hinves, Steve Cook, Elmer Fostr, Karen Wiseman,
Brandy Hatton, Glenn Ferris, Mark Coffin, Lewis Anderson, Josh Clepper,
Chad Paukert, Brian Lennon, Thomas Lanni, Zane Kuhle and Chris Hurtt.
The Council recessed from 9:13 a.m. to 9:37 a.m. to meet as the Pension
Trustees and the Community Redevelopment Agency.
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3. Solid Waste
3.1 Amend Appendix A, Clearwater Code of Ordinances, Schedule of Fees, Rates and
Charges, Section XXIV, Public Works Fees, Rates and Charges (3)(c ) Solid Waste
collection rates; (3)(d) Recycling rates; and (5)(b) Solid Waste Roll-Off Container and
Receptacle service; to increase specific collection fees for Solid Waste and Recycling for
the fiscal years 2020 through 2024, and pass Ordinance 9307-19 on first reading.
Earlier this year Stantec Consulting Services Inc. of Tampa, FL performed a
rate sufficiency analysis on the City's Solid Waste and Recycling Utility
Enterprise Fund. Stantec conducted similar studies during 2014 and 2017.
The objectives for this study included evaluation of the utility's current rates and
identifying a new multi-year plan of increases that provides sufficient revenues
to fund operations and maintenance costs, capital improvement costs,
adjustments to scenarios evaluated in prior studies related to timing and costs,
and to ensure adequate operating reserves over the entire five year planning
period (Fiscal Year 2020 - Fiscal Year 2024) and ten year projection period
(Fiscal Year 2025 - Fiscal Year 2029). Staff provided historical and budgeted
financial information for the utility, assumptions regarding growth, interest
earning rates, and policies affecting the utility to Stantec for the study.
Based on Stantec's study and analysis of rate increase scenarios discussed
with staff, it is recommended that fees for Solid Waste and Recycling be
increased by 3.75% for the fiscal years 2020 through 2024.
Residential solid waste and recycling rates will increase as follows:
Current Rate 10/1/2019 10/1/2020 10/1/2021 10/1/2022 10/1/2023
Solid Waste $28.80 $29.88 $31.00 $32.16 $33.37 $34.62
Recycling $ 2.92 $ 3.03 $ 3.14 $ 3.26 $ 3.38 $ 3.51
Total $31.72 $32.91 $34.14 $35.42 $36.75 $38.13
Appendix A of the Code of Ordinances currently contains a listing of various
residential, commercial and roll-off collection fees for Solid Waste and
Recycling. Therefore, staff is recommending that the Appendix A of the Code of
Ordinances be amended to increase rates in accordance with the attached rate
study prepared by Stantec.
In response to questions, Controller David Powers said the solid waste and
recycling funds are blended together, there were significant increases within
the recycling fund. The recycling cost increases are mostly related to
transportation. Solid Waste and General Services Director Earl Gloster said
the Department is experiencing a lot of contamination with the residential
recycling program. Last year the contamination rate was 20% to 25%,-
currently
5%,currently the contamination rate is 15% to 17%. He said the Simply to Five
program (Glass, Aluminum, Steel Cans, Paper/Cardboard and Plastic
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Bottles) that was enacted earlier this year, the residential education initiative
continues. He asked that residents not place bagged recyclables in the
recycling bin, as well as no plastic bags, no water hoses and no Styrofoam.
He said the contamination standard on the Chinese Recyclable market is
0.5%.
3.2 Authorize surplus disposition of G3669, G3948, and G3950 via auction to the highest
bidder, pursuant to Clearwater Code of Ordinances Section 2.622, Surplus Personal
Property, and authorize the appropriate officials to execute same. (consent)
G3669 2010 Ford Crown Victoria was involved in a traffic crash on June 28,
2019 and subsequently was removed from service on July 8, 2019, based upon
damage sustained during this crash. The estimated retail value for this vehicle
was $5,164.00.
G3948 2013 Chevrolet Caprice needs extensive engine repairs due to camshaft
failure. The estimated repair cost is $3,600.00. This vehicle is almost at the end
of life and with an estimated value of$6,125.00 the Police Department has
declined to spend the money to repair and has decided to turn the vehicle in for
auction.
G3950 2013 Chevrolet Caprice needs extensive engine repairs due to camshaft
failure. The estimated repair cost is $2,800.00. This vehicle is almost at the end
of life and with an estimated value of$6,125.00 the Police Department has
declined to spend the money to repair and has decided to turn the vehicle in for
auction.
City Council authorization for surplus is required in accordance with Code
Section 2.622, when the sale of common bulk items is estimated to exceed
$5,000.
APPROPRIATION CODE AND AMOUNT:
566-00000-364413- Surplus Vehicles
4. Engineering
4.1 Approve a decrease of residential and commercial Stormwater Utility rates by 8.5% per
Equivalent Residential Unit (ERU) beginning October 1, 2019 and increases of
residential and commercial Stormwater Utility rates by 0.5% ERU beginning October 1,
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2020 and October 1, 2021; and pass Ordinance 9305-19 on first reading.
Council adopted five years of Stormwater rate increases in August 2017 at a
rate of 0.5% per year for fiscal years 2018 through 2022. Per this agenda item,
staff is recommending a revision of the remaining three years, fiscal years 2020
through 2022.
Stantec Consulting Services' (SCS) 2017 revenue sufficiency and financial
forecast analysis showed that an increase of 0.5% was needed for fiscal year
2020 ($14.72). Due to project management and operating savings, SCS 2019
revenue sufficiency analysis shows Fiscal Year (FY) 2020 can be reduced to
$13.40, an 8.5% decrease instead of a 0.5% increase as approved in 2017, with
additional 0.5% increases needed for FY2021 ($13.47) and FY2022 ($13.54).
Per Stantec's analysis, additional 0.5% increases would be required for the
remaining seven years of the ten-year rate study forecast.
An equivalent alternative for council consideration is the same 8.5% decrease
for FY2020 ($13.40), followed by 0.0% increases for FY2021 and FY2022. Per
Stantec's review, additional 1.0% increases would be required for the remaining
seven years of the ten-year rate study forecast under this option.
Since the 2017 rate increases were passed, several significant flood control
and water quality projects have been completed, or are underway, including
Mango Outfall, Magnolia Outfall, East Gateway, Hillcrest Bypass and Druid
Rd/Aliens Creek Storm System.
Individual projects have previously been approved or will be presented to
Council for future approval.
Stantec Representative Leticia Doolhauk provided a PowerPoint
presentation.
Discussion ensued with comments made that Tampa will have the highest
rates in two years due to needed stormwater system upgrades. Support was
expressed for Option 2.
4.2 Approve the request from the owner of property addressed as 1572 Eunice Ln. to vacate
the East 1.5 feet of a platted 30-foot Drainage Easement, lying over that portion of
property described in Official Records Book 10868, Page 781, also being a portion of
Lot 6, Brookhill Terrace, as recorded in Plat Book 49, Page 14, of the Public Records of
Pinellas County, Florida, and pass Ordinance 9304-19 on first reading.
The property owner at 1572 Eunice Ln., Clearwater, has requested that the City
vacate 1.5 feet of a platted 30-foot Drainage Easement along the rear of their
property.
The pool deck was constructed approximately 1 foot into the easement.
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The purpose of this vacation will be to allow the homeowner's pool deck and
screen enclosure to not encumber into a portion of the easement.
There are no utilities present within this easement. Staff has reviewed this
vacation and has no objection.
4.3 Approve the request from City of Clearwater to vacate the North portion of the 50 foot
right-of-way of Meadow Lark Lane (also known as Meadowlark Lane) in Revised Map,
Town of Bay View, as recorded in Plat Book H6, Page 23, of the Public Records of
Hillsborough County, Florida, of which Pinellas County was once a part; lying South of
Gulf to Bay Boulevard (State Road 60) and North of a line located parallel and 330 feet
South of the East/West Centerline of Section 16, Township 29 South, Range 16 East,
also being the centerline of Gulf to Bay Boulevard (State Road 60); less the 25 foot-wide
portion previously vacated as recorded in Official Records Book 19332, Page 1499 of
the Public Records of Pinellas County, Florida, and pass Ordinance 9306-19 on first
reading.
City Staff recommends the vacation of the right-of-way. Said right-of-way is not
necessary for municipal use and it is deemed to be in the best interest of the
City and the general public that the same be vacated.
4.4 Accept a Water Line Easement from FDC Clearwater SPE, LLC for the construction,
installation and maintenance of city water lines on real property located at 1551 Flournoy
Circle W., Clearwater and adopt Resolution 19-24.
The water line easement grants the City rights to operate and maintain water
line facilities within the easement area.
The City Engineering Department recommends acceptance of the easement.
4.5 Award Request for Proposals Number 29-19 (RFP 29-19), Aquatic Sites Invasive
Species Maintenance, to Aquatic Systems, Inc., of Pompano Beach, FL, for the
maintenance of city-owned lakes, ponds, wetlands, and mitigation sites, in the annual
not-to-exceed amount of$167,762, with three, one-year extensions at the City's
discretion and authorize the appropriate officials to execute same. (consent)
The Engineering Department - Environmental Division sought proposals (RFP
29-19) for the continued control of nuisance and exotic plant species in and
around ponds, lakes, mitigation, and wetland sites owned by the City.
Six proposals were evaluated by a committee comprised of representatives
from the Environmental Division, Parks & Recreation, and Stormwater
Maintenance. Proposal evaluations were based on technical ability, cost, and
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experience. Two firms were interviewed, and Aquatic Systems was selected.
The contract will be effective September 1, 2019, for an initial one-year period at
$167,762 with three one-year renewal terms available to the City with no annual
increase for each renewal term.
To cover unforeseen circumstances, include native plantings, water quality
testing, or additional sites, a 15% contingency is added to the contract.
APPROPRIATION CODE AND AMOUNT:
4191365-530300
Budgeted funds for FY19 are available in Stormwaters' cost center
4191365-530300, Other Contractual Services:
FY19 $13,981 (1 month)
Future fiscal year budgets will include requests for funding:
FY20 $167,762
FY21 $167,762
FY22 $167,762
FY23 $153,781 (11 months)
In response to questions, Environmental Specialist Sara Kessler said the
contract does not include Brazilian Peppers. The Parks and Recreation
Department address the Brazilian Peppers along the causeway. Invasive
species also include cattails and Melaleucas. She said without a permit from
Pinellas County one cannot do anything. In order to trim 1/3 of the canopy, a
property owner must first obtain the permit.
4.6 Accept an Access Easement from Drs. Kiran and Pallavi Patel 2017 Foundation for
Global Understanding, Inc., for vehicular and pedestrian access rights across the
easement premises to the adjacent city owned property otherwise known as Coopers
Point and adopt Resolution 19-25.
The property owner of Nova Southeastern University requested the City vacate
Damascus Rd. right-of-way on the Applicant's property. As a condition of
Ordinance 9202-18, the Applicant was required to grant an alternate Access
Easement to the City.
Staff recommends acceptance of the access easement.
4.7 Approve the final plat for Union Place, physically located at 1625 Union Street. (consent)
This plat will create 27 single family residential lots. The project site consists of
4.88 acres M.O.L.
The plat is located East of Highland Avenue and West of Keene Road.
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This plat was approved thru the Development Review Committee on April 4,
2019.
In response to questions, Geographic Technical Manager Tom Mahony said
the lots are approximately 50 ft. by 110 ft. Gates into the residential
development are not anticipated as it will be a private street. The property
owners will not be dedicating the right-of-way to the public and will be
responsible for maintaining everything. Mr. Mahony said a homeowners
association fee will be collected to address maintenance issues. He said if
the residential development wishes to annex back into the city, they would
have to meet city standards. The City obtained additional easement on each
side in order to meet city code requirement of 60-ft. wide streets.
4.8 Approve the final plat for Towns at Spring Lake, physically located at 1895 Virginia
Avenue. (consent)
This plat will create 18 residential lots for a Townhome development. The
project site consists of 3.6 acres M.O.L.
The plat is located east of Keene Road and west of Hercules Avenue.
This plat was approved through the Development Review Committee on August
2nd, 2018.
In response to questions, Geographic Technical Manager Tom Mahony said
if the townhome development comes into the city, owners will be required to
provide dedication to meet the City's street width requirement.
4.9 Approve Change Order 1 to David Nelson Construction Company of Clearwater, FL, for
the Seminole Street Boat Ramp/North Marina District Improvements (16-0020-PL) in the
amount of$358,275.99 and authorize the appropriate officials to execute same.
(consent)
January 17, 2019, City Council approved the construction contract to David
Nelson Construction Company to improve the Seminole boat ramp as identified
in the North Marina Master Plan in 2016.
The initial contract did not include utility relocation of a water main and force
main. Additionally, there is existing stormwater infrastructure requiring
replacement and upgrades. It was also determined that the two new parking lots
will require additional gravity wall construction. After start of construction of the
seawall cap and evaluation of the resurfacing of the existing lots, the quantity of
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asphalt was increased to obtain proper slope and drainage.
APPROPRIATION CODE AND AMOUNT:
ENGF180014-CONS-CNSTRC $283,280.99
ENST1 80001-CONS-CNSTRC $ 24,995.00
ENGF180006-CONS-CNSTRC $ 50,000.00
Funds are available in capital improvement projects in amounts of$283,280.99
from ENGF180014, Seminole Boat Launch Improvements, 24,995 from
ENST180001, Storm System Improvements, and $50,000 from ENGF180006,
Citywide Docks and Seawalls, to fund the change order.
5. City Manager
5.1 Approve a recommendation by the Public Art & Design Board for the commission of a
public art installation for the Morningside Recreation Complex located at 2400 Harn
Boulevard, as designed by Guy Kemper for a total cost of$36,052.50; and authorize the
appropriate officials to execute same. (consent).
The theme and scope of this project was determined with input from the project
construction team, Public Art & Design Board, Parks & Recreation Department,
Morningside and Morningside Meadows Homeowners Associations. The project
intent is to commission public artwork that serves as an artistic enhancement to
the main entrance and central atrium at the Morningside Recreation Complex.
The Public Art & Design Board appointed a five-member Selection Panel
comprised of individuals representing specified interests and expertise:
Karen Cunningham (Chair), Public Art & Design Board Representative
Spencer Cook, President, Morningside Meadows Homeowners Association
Norene Marlow, President, Morningside Homeowners Association
Regina Novak, Parks & Recreation Department
Judith Powers, artistic representative
The Selection Panel met to review all applicant credentials and articles and
selected artist Guy Kemper as his vibrantly colored artwork best fit the theme
and artistic desires of the project and stakeholders. It was later found that Mr.
Kemper's artwork was not possible due to conflicts with construction. The
Selection Panel met with Mr. Kemper in January 2019 to discuss a new
configuration for the artwork and determined that a mosaic piece would fit within
the construction constraints. Mr. Kemper submitted a new design proposal and
on June 13, 2019 the Public Art & Design Board unanimously approved the
design and the recommendation to commission Mr. Kemper.
This item supports the City's Strategic Vision by providing public art for citizens
and visitors and represents the City's ongoing commitment to the commission
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of public artwork, making the City a better place to live, learn, work, visit and
play.
The Board is recommending that the City Council approve the commission of
this artist's proposal of public artwork.
APPROPRIATION CODE AND AMOUNT:
Capital Project Funds are available in capital improvement project 315-93251,
Morningside Recreation Center Replacement, to fund this contract.
In response to questions, "Christopher Hubbard said the piece was
originally slated to be outdoors but the homeowners association opposed an
outdoor location. The fluorescent light fixtures original to the facility. The
piece will be placed in a large area.
6. Economic Development and Housing
6.1 Declare surplus for the purpose of sale, through Request for Proposals 48-19, real
property located at the northwest corner of Grant Street and North Martin Luther King, Jr.
Blvd., legally described as Lots 6, 7 and 8, Block B, First Addition to Norwood, according
to the map or plat thereof as recorded in Plat Book 5, Page 79 of the Public Records of
Pinellas County, Florida and real property located at 1415 Taft Avenue, legally described
as Lot 16, Block 1 Lincoln Place Addition to Clearwater Florida according to the plat
thereof, as recorded in Plat Book 3, Page 17, of the Public Records of Pinellas County,
Florida whereby the successful proposal meets the terms set by Council. (APH)
The properties are currently vacant and are identified by Resolutions 19-10 and
17-38, respectively, as city-owned property appropriate for use as affordable
housing.
The larger tract is 15,750 square feet and lies on the northwest corner of N.
Martin Luther King, Jr. Boulevard and Grant Street. This property was acquired
through foreclosure earlier this year. The City originally acquired the land in
1999 with Community Development Block Grant (CDBG) funds made available
by the United States Department of Housing and Urban Development (HUD). In
2006, the City transferred the property and held a mortgage for the purchase
amount. The mortgage fell into default status and City Council authorized
foreclosure action in 2018.
The smaller, individual parcel is 3,526 square feet and is located on the
southeast corner of Grant Street and Taft Avenue. This parcel was acquired in
2001 at no cost through escheatment due to non-payment of taxes.
With council approval, staff will issue Request for Proposals 48-19 (RFP) to
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attract developers interested in the site to construct a multi-family affordable
housing project. Allowable densities provide for up to four units; however
additional, privately owned lands may be available to contribute to the project.
The RFP will allow a project for rental or homeownership or a combination
thereof. Qualifying tenants or homeowners must have household incomes of
not more than 80% of Area Median Income as determined by HUD.
A recent staff appraisal valued the larger tract at $72,500 and the smaller,
individual parcel at $24,900. According to Section 2.01(d)(5)(i) of the
Clearwater City Charter, the City Council may approve the donation or sale for
less than fair market value of city-owned property of not more than one-half acre
in size for workforce or affordable housing following a public hearing. According
to the Pinellas County Property Appraiser, the total combined area of the
property is 0.44 acres (19,276 square feet).
The RFP stipulates that the property will be transferred at no cost and additional
funds may be available to assist with construction costs if the successful
respondent is able to show that additional subsidy is necessary. If additional
funds are needed, they may be made available from one or more of the
following sources: CDBG, HOME Investment Partnership Program, State
Housing Initiatives Partnership Program and Pinellas County Housing Trust
Fund. This project will not impact the city's general fund. Proposals received in
response to the RFP will be evaluated by the following criteria: project history
and project team, financial capacity, ability to place homeowners/tenants,
development proposal and financial proposal.
7. Parks and Recreation
7.1 Declare approximately 85,000 square feet of used artificial turf and 38,000 pounds of
rubber surplus to the needs of the City and donate to Pinellas County School Board in
accordance with Code of Ordinances Section 2.621 Sale of Surplus Property and
authorize the appropriate officials to execute same. (consent)
When the Tampa Bay Rays replaced the turf infield at Tropicana Field (Trop)
prior to their 2018 baseball season, they offered to donate a portion of the used
AstroTurf to the City. The City accepted the offer and transported a portion of
the turf including the infill material made up of sand and rubber to the City
Nursery Facility located on Saturn Avenue at a cost of$15,240.
The intent was to use the Rays' turf in the replacement and refurbishment of the
turf playing field at Jack Russell Stadium. However, after working with AstroTurf
who installed the original turf at the Trop, staff was informed that the turf was
specifically designed for indoor use, and it would not be economically beneficial
to install the used turf. Staff could expect approximately two years of life from
the product while a new turf surface would be guaranteed for eight years and
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Council Work Session Meeting Minutes August 12, 2019
could last 12 to 15 years.
That being the case, the Council awarded a contract to AstroTurf Corporation
(AstroTurf) on December 6, 2018 to provide and install a new synthetic turf
practice field at Jack Russell Stadium. The turf field has since been installed
and is being used for a variety of our programs.
The Rays' turf is now surplus to the needs of the City needs, as there is no
particular location for its use. The Parks and Recreation Department reached
out to other city departments to see if they had a need and there was none.
Pinellas County Schools has a need for the used turf and Mr. Neil Robinson,
Maintenance Manager of Pinellas County Schools, has informed staff in writing
that they are willing to accept the donation of 38,000 pounds of rubber and
85,000 sq. ft. of turf and are willing to pick-up the donated materials from the
Saturn Field office.
Clearwater Code of Ordinances Section 2.621 Sale of Surplus Property, (V)B.
Exceptions to the Surplus Sale Procedures, allows for donation to a charitable
or not-for-profit organization in lieu of an open market sale.
In response to a questions, Parks and Recreation Director Kevin Dunbar
said the City did not pay for the tun` The Rays donated the tun`and the City
paid for it to be moved.
7.2 Award Request for Proposals 33-19, Food and Beverage Concession Services, to
Kinney's Kitchen, LLC, for concession services at Eddie C. Moore Softball Complex, for
the period August 2019 through July 2022, with the option of one three-year renewal term
and authorize the appropriate officials to execute same. (consent)
Request for Proposals (RFP) 33-19 was issued on April 14, 2019 for the
operation of food and beverage concession services at our athletic facilities and
during tournaments at our recreation centers. Two proposals were submitted
and after evaluation, only Kinney's was found to be responsive to the RFP
elements. Kinney's is recommended for approval.
Kinney's has been providing food and beverage concession services for the city
sporting events primarily held at Eddie C. Moore Softball Complex for the past
20 years. During this time, Kinney's has provided excellent service to users
and visitors to the Complex.
Under this Agreement, Kinney's will provide food and beverage concession
services at Eddie C. Moore Softball Complex for city sponsored league games,
special events, and tournaments, as well as providing portable food and
concession services at other athletic sites and recreation facilities as needed
and approved by the Parks and Recreation Department. Kinney's will pay a
fee of$2,500 per month equaling $30,000 per year, and a scaled percentage of
sales (12% to 15%) dependent on annual gross revenues.
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The City will have the opportunity to renew the agreement for one additional
three-year period.
In response to a question, Parks and Recreation Assistant Director Mike
Lockwood said there were two respondents but neither were a local
company.
8. Fire Department
8.1 Approve an agreement between Pinellas County and City of Clearwater to provide
Emergency Medical Services ALS First Responder services to the Clearwater Fire
District and authorize the appropriate officials to execute same. (consent)
The Pinellas County Emergency Medical Services Authority (EMS Authority) is a
special district created for the purpose of providing Emergency Medical
Services (EMS) throughout Pinellas County, pursuant to Chapter 80-585, Laws
of Florida, and Chapter 54, Article III, Pinellas County Code, as amended.
Pinellas County has contracted with various municipalities and independent
special fire districts in the County to provide first responder services and has
also contracted with an ambulance contractor to provide emergency and
non-emergency transport services.
Through this contract, Clearwater Fire & Rescue will provide advanced life
support services to the residents of the City of Clearwater and to individuals
within the unincorporated area of Pinellas County that is located within the
Clearwater Fire Control District.
This contract provides for reimbursement of engine and rescue units, EMS
Coordination positions, and projected capital as outlined in Appendix A. The
Fiscal Year 19-20 Annual Compensation is $6,385,390.
The initial term of this Agreement shall be for five years, commencing October
1, 2019 and ending at midnight September 30, 2024, unless this Agreement is
terminated earlier as provided for herein this Agreement. This Agreement may
be extended for an additional five-year period following the initial term, provided
that the Parties mutually agree in writing to such extension, which is subject to
Authority and Contractor approval prior to July 1, 2024.
In response to questions, Fire Chief Scott Ehlers said the Department
continues to look at ways to maintain ALS units and curb increase
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responses. The contract would address On Top of the World and other
unincorporated areas within city limits.
8.2 Approve the Fire Protection Services Agreement between Pinellas County Fire
Protection Authority and City of Clearwater for a five-year term extending through
September 30, 2024 and authorize the appropriate officials to execute same. (consent)
The Pinellas County Fire Protection Authority is a special district created for the
purpose of providing fire protection services throughout the unincorporated
areas of Pinellas County, pursuant to Chapter 73-600, Laws of Florida.
Pinellas County has contracted with various municipalities and independent
special fire districts in the County to provide fire protection services. Through
this contract, Clearwater Fire & Rescue will provide fire suppression services;
investigations of fires; inspection of commercial, industrial and multi-family
dwellings; plan reviews and final fire inspections; and fire prevention/life safety
public education to the residents of the City of Clearwater and to individuals
within the unincorporated area of Pinellas County that is located within the
Clearwater Fire Control District.
Pinellas County Fire Protection Authority will continue to compensate
Clearwater Fire and Rescue for the fiscal year commencing October 1, 2019
under the same terms as the previous contract. Under this year's 5-year
contract, 11.31% of the Clearwater Fire District was determined to be
unincorporated Pinellas County. Therefore, the County will reimburse the City
11.31% of the net department budget or approximately $2 million for each fiscal
year 2019-2024 to fulfill the agreement. The reimbursement percentage can
fluctuate year to year as property values within the fire district change.
The initial term of this Agreement shall be for five years, commencing October
1, 2019 and ending at midnight September 30, 2024, unless this Agreement is
earlier terminated as provided for herein in this Agreement. This Agreement
may be extended for an additional five-year period following the initial term,
provided that the Parties mutually agree in writing to such extension which is
subject to Authority and Contractor approval prior to July 1, 2024.
In response to a question, Fire Chief Scott Ehlers said two separate
agreements are needed due to two different funding components.
9. Planning
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9.1 Presentation of the 2019 Spring Break free park and ride program.
The City Council, recognizing the economic importance of providing efficient
travel choices to Clearwater Beach during the height of the spring break tourist
season in March and April, subsidized additional PSTA/Jolley Trolley vehicles
between Downtown and Clearwater Beach as part of the free park and ride
Spring Break program. The free ride locations were at the former city hall, the
Clearwater Beach transit center on the north side of the Memorial Causeway,
and at the relocated transit stop at the city marina at Clearwater Beach. PSTA
received $96,364 from the city to provide additional trolleys serving these three
locations to help avoid delays in pick up times (headways).
The city also provided $10,000 to the Clearwater Ferry to support on-time
service between Downtown and the city marina at Clearwater Beach during
March and April. The Clearwater Ferry used the money to pay for additional
vessels during the most congested travel days. The goals for subsidizing both
travel options were to minimize waiting times for riders and improve their overall
experience. Lack of delay should also increase ridership and goodwill. Rider
comments, staff reviews, and ridership totals compared with last year show
that the program successfully achieved these goals.
Two major changes in scheduling during the Spring Break event occurred in
2019. The length of the Spring Break free park and ride event was shortened
from ten weeks to eight weeks, March 1 through April 30. Also, the Sugar Sands
Festival adjusted their event to include three weekends, instead of two as in
previous years.
The presentation will provide an overview of the 2019 event and PSTA's and the
Clearwater Ferry's programs, a review of the outcomes of the program, and
suggested changes to improve the program should the city decide to participate
next year or in the future.
Transportation Planner Ric Hartman provided a PowerPoint presentation.
Transportation Planner Ric Hartman provided a PowerPoint presentation.
In response to a concern, the City Manager said staff will work with the
Police Department regarding how the traffic pattern at the marina can be
improved.
10. Public Utilities
10.1Authorize a blanket purchase order to Huber Technology, Inc. of Huntersville, NC, for the
purchase of barscreen replacement parts and services, in the annual not-to-exceed
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Council Work Session Meeting Minutes August 12, 2019
amount of$100,000, with option for two one-year term extensions, pursuant to Clearwater
Code of Ordinances Section 2.564 Exceptions to Bidding and authorize the appropriate
officials to execute same. (consent)
Huber Technologies (Huber) provides service and replacement parts for the
barscreens at the City's three Water Reclamation Facilities. The service and
parts needed are specific to the design of this equipment and Huber holds the
patent on this barscreen. Huber is the sole source vendor in accordance with
Clearwater Code of Ordinances Section 2.564 (1)(b), Exceptions to Bidding -
Sole Source. The Blanket purchase order will be effective October 1, 2019
through September 30, 2020. Two one-year renewals of the sole source award
are requested.
The barscreens are used for proper operation and screening of influent
wastewater coming into the plants which are required by the Florida
Department of Environmental Protection. The barscreens capture items people
flush into the system that are untreatable such as rags, rocks, and other debris.
By removing the debris early in the treatment process, the other downstream
equipment is protected from damage.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds for FY20 are available in Public Utilities' cost center 550400
Operating Supplies & Materials:
• FY20 $100,000
Future fiscal year budgets will include requests for funding:
• FY21 $100,000
• FY22 $100,000
10.2Authorize the award of Invitation to Bid 34-19, Biosolids Management Services, to T.
Wayne Hill Trucking, Inc of Bartow, FL, in the annual not-to-exceed amount of$590,000
with two one-year extensions at the City's discretion and authorize the appropriate
officials to execute same. (consent)
The City of Clearwater's Water Reclamation Facilities (WRF) produce a
residual product (biosolids) that requires hauling and disposal.
Invitation to Bid (ITB) #34-19, Biosolids Management Services was issued on
June 12, 2019. Four bids were received on July 11, 2019. T. Wayne Hill
Trucking, Inc. represents the lowest responsive, responsible bidder for Base
Bid Services $25.97/wet ton for stabilized biosolids cake removal and disposal
and $0.0300/gallon for unstabilized liquid sludge transport.
Invitation to Bid #34-19 included alternate bid items. These items will be used if
an issue arises that prevents the utilization of the items on the base bid list.
Public Utilities has added approximately $96,000 to the funding request for
these alternate items should they be needed.
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Council Work Session Meeting Minutes August 12, 2019
The contractor is required to provide two basic services: (1) Stabilized (Class
B) Biosolids (Dewatered Cake) to Land Application, and (2) Unstabilized Liquid
Sludge (Approximately 5% Total Solids) From East WRF to Northeast WRF for
treatment and dewatering.
The contractor accepts full responsibility and liability for the hauling and disposal
of biosolids from the points of loading from the source facility, in accordance
with Chapter 62-640, F.A.C. and shall be responsible to comply with existing
Florida Department of Environmental Protection (FDEP), the United States
Environmental Protection Agency (USEPA) residuals treatment and disposal
regulations, all other applicable federal, state and local regulations and any
changes made to these regulations during the contract period.
The contract will be effective on September 1, 2019, for an initial one-year
period with two one-year renewal terms available to the City. Renewal Terms
allow for cost increases based on the Consumer Price Index for All Urban
Consumers (CPI-U). Renewal prices shall be firm for the respective annual
term.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds for FY19 are available in Public Utilities' cost center 530300
Other Contractual Services:
• FY 19 $50,000 (1 month)
Future fiscal year budgets will include requests for funding:
• FY20 $590,000
• FY21 $590,000
• FY22 $540,000 (11 months)
11. Legal
11.1 Request for authority to settle the case of Milagros Medina v. City of Clearwater, Case
No. 16-00004-CI for $180,000.00. (consent)
Milagros Medina alleges that on May 5, 2017 a tree owned by the City of
Clearwater fell on top of her automobile as she was driving south on Martin
Luther King Ave. near its intersection with Tuskawilla Street. She alleges
damages to her automobile and injuries to her neck and back as a result.
Authority is being sought to settle this case for$180,000.00, in exchange for
which the City will receive a full release and the pending civil action will be
dismissed with prejudice.
APPROPRIATION CODE AND AMOUNT:
59007590-545900 (Insurance Claims - Liability) - $180,000
The Council recessed from 10:51 a.m. to 10:59 a.m.
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12. City Manager Verbal Reports
12.1 Declare miscellaneous furniture, minor equipment, and fixtures, surplus to the needs of
the City for disposition in accordance with Clearwater Code of Ordinances 2.621 Sale of
Surplus Personal Property and authorize the appropriate officials to execute same.
(consent)
Pursuant to Clearwater Code of Ordinances Section 2.621, Sale of Surplus
Personal Property, Purchasing requests Council's authorization to handle the
disposition of personal property at the following locations: City Hall building,
Clearwater Gas System's (CGS) complex, and the church at 601 S. Hercules
Avenue which was approved for purchase by Council on June 20, 2019.
Surplus at City Hall and CGS will be handled through a contracted auctioneer
with on-site auctions or the collection and relocation of surplus to a centralized
warehouse managed by the auctioneer. On-site auctions pose logistical
challenges at both locations due to multiple floors and active construction at
CGS. Inclusion of city surplus in a larger auction event is also likely to produce
better results due to more bidders attending.
There is a growing market for repurposing old items. The architectural salvage
approach for the church will include a site visit for vendors to view the building
and contents, and to submit a bid outlining what will be salvaged and the dollar
amount offered. When the salvage company is finished the building will be
readied for demolition.
APPROPRIATION CODE AND AMOUNT:
Surplus sale revenues are deposited into the General Fund; CGS' sales
proceeds to the Gas Utility enterprise fund.
12.21magine Clearwater
Assistant City Manager Michel Delk said the renovation project at the Main
Library is moving forward. Williamson-Dakaar consultants are working on
design-construction drawings. Stantec is working on the construction-permit
drawings for the park. Staff will be meeting with them in the coming weeks to
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Council Work Session Meeting Minutes August 12, 2019
review architecture, with the stage facility as an iconic piece of architectural
design. He said the consultant for the Memorial Causeway Bridge Lighting
has been working with FDOT District 7 office, clear pathway is being outlined
for permitting. Staff will be presenting an agenda item that includes lighting
concept. He said the lighting permit application can be presented to FDOT
after Council approves the concept. The permitting process is expected to
take a minimum of six months.
In response to a question, Mr. Delk said the RFP for the Harborview site will
proceed after Wannamacher-Jensen completes their proposed renderings
for the site.
Comments were made that any public art for the site should be placed
outdoors and that the Largo park and library are very active and feed off of
each other. It was suggested the City obtain the Love statue.
13. City Attorney Verbal Reports — None.
14. Council Discussion Item
14.15G Small Cell Technology - Councilmember Allbritton
Councilmember Allbritton expressed concerns over 5G small cell towers. The
technology is coming but the state has mandated that the technology be
installed in the right-of-ways where deemed needed. Residents have raised
concerns regarding potential health risks. He requested consideration to
adopt a resolution stating the health risks associated with 5G are not known
and that more clarification from the federal government is needed. He said
he asked the City Attorney to modify a resolution that is being used by other
municipalities.
The City Attorney said the she modified the signature page and the
jurisdiction to Clearwater. The resolution states that the City wants a more in
depth study on potential health risks.
Discussion ensued with comments made that more information is needed. It
was stated that the state has preempted municipalities'authority to not allow
the installation of the towers.
No action taken.
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Council Work Session Meeting Minutes August 12, 2019
15. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
16. Closing Comments by Mayor
The Mayor said he was in Ft. Lauderdale and his cousin was staying in a
short-term rental which had a guide book with rules to follow as part of the
agreement for renting the unit. One of the rules stated no noise 25 ft from the
property line between 10:00 p.m. — 7:00 a.m.
The City Attorney said the ordinance the mayor referred to had one paragraph
that stated noise generated from a property could not go beyond 25 ft. from
the property. It is not about what is heard from a property but what comes off
that property into other properties. The ordinance is lengthy, detailed and
geared primarily around decibels, few sections of the ordinance did not
mention decibels/meters. She said it could work in a residential area, but not
in a tourist district like the beach. Clearwater has a loud and raucous standard
and the Ft. Lauderdale ordinance is a deviation of that standard,just because
sound can be heard more than 25 ft. away from a property does not mean it is
loud and raucous. She said she has not checked to see if there has been a
legal challenge to that standard.
Deputy Police Chief Eric Gandy said at 25 ft., someone speaking in their
backyard and could conceivably violate this ordinance. He said years ago,
Clearwater had a decibel standard and ambient noise from the tourist areas
could violate the decibel standard. He said there have been conversations
over the years about decibel versus loud and raucous standards.
Councilmember Hamilton asked if there would be any appetite by Council to
place an item on the legislative agenda that would give local government
home rule over waterways. The City Clerk said she has it on the list of items
to address when it is time for the legislative package discussion.
17. Adjourn
The meeting adjourned at 11:41 a.m.
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City of Clearwater