04/16/2018 Council Work Session Meeting Minutes April 16, 2018
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
m
Meeting Minutes
Monday, April 16, 2018
1 :00 PM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes April 16, 2018
Roll Call
Present 5 - Mayor George N. Cretekos, Vice Mayor Doreen Caudell,
Councilmember Bob Cundiff, Councilmember David Allbritton, and
Councilmember Hoyt Hamilton
Also Present: William B. Horne II — City Manager, Jill Silverboard — Deputy City
Manager, Micah Maxwell —Assistant City Manager, Pamela K.
Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague —
Official Records and Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
Draft
1. Call to Order— Mayor Cretekos
The meeting was called to order at 1:00 p.m. at City Hall.
2. Presentations — Given.
2.1 April Service Awards
Two service awards were presented to city employees.
Mayor Cretekos wished the Assistant City Manager a happy birthday.
2.2 Comprehensive Annual Financial Report for Fiscal Year 2017 (WSO)
The City's external auditors, Cherry Bekaert LLP, will present the
Comprehensive Annual Financial Report (CAFR) and the result of the City's
audit for Fiscal Year 2017.
Finance Assistant Director Monica Mitchell thanked staff who assisted with
the comprehensive annual financial report and introduced Cherry Bekaert
representatives John Gilberto and Carlos Lopez.
Mr. Lopez reviewed audit results that identified no major material
weaknesses or significant deficiencies. The management letter, under the
auditor general, included a comment regarding the abuse of sick leave that
occurred in the Fire Department.
In response to a question, Mr. Gilberto said the sick leave abuse occurred
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Council Work Session Meeting Minutes April 16, 2018
before the audit opinion was issued, it was reviewed since the auditing team
had knowledge of the matter and needed to determine if it impacted the
financial statements. The matter was considered an alleged abuse issue
under the Government Auditing Standards. At this point, the effect on the
financial statements was not material or collectible, requiring no adjustments
to the financial statements.
The Council recessed from 1:16 p.m. to 2:12 p.m. to meet as the Community
Redevelopment Agency and the Pension Trustees.
3. Economic Development and Housing
3.1 Homeless Initiative Presentation (WSO) - Gabe Parra, Economic Development
Community Development Coordinator Gabe Parra provided a PowerPoint
presentation.
In response to questions, Mr. Parra said homeless families is a problem in
Pinellas County due to the lack of housing resources for homeless families
with children. Most shelters in Pinellas run at capacity throughout the year.
The Homeless Leadership Board has hired a navigator to research local
housing/landlord system resources and assist with housing placement. It is
difficult for local religious institutions to provide housing given the array of
religious affiliations with whom homeless individuals associate. Deputy City
Manager Jill Silverboard said the Family Promise Program provides housing
for a 7-day stretch of time in southern Pinellas religious facilities. Financial
support from the County and State levels have been steady. Mr. Parra said
in 2012, there were over 360 homeless individuals in the
Downtown/Gateway area. Based on this year's monthly count, the average
number of homeless individuals has been between 75 and 85. He said the
monthly count is typically higher in the winter months.
The City Manager said the staff homeless committee meets every two
months and one of the greatest challenges facing the city is homeless
camps. Staff is managing the issue given the number of areas throughout
the city that are out of plain sight. Staff is now able to evaluate statistics
related to the city grant funds provided to the local service providers, which
allow staff to hold providers accountable.
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City of Clearwater
Council Work Session Meeting Minutes April 16, 2018
3.2 Approve forgivable loan to Abilities of St. Andrews Cove, Inc. of Florida in an amount not
to exceed $318,600 to rehabilitate six multi-family units for rent at St. Andrews Cove
apartment complex and authorize the appropriate officials to execute all instruments
required to affect loan closing. (consent)
Abilities of St. Andrews Cove, Inc. of Florida has made application to rehabilitate
six ADA units at its apartment complex located at 605 N. Keene Road. The loan
will provide the funding to rehabilitate and update the units with accessible and
universal design features to include ADA kitchen cabinets, new windows, hot
water tanks, LED lighting and new HVAC.
The loan for the rehabilitation is $314,958.94 and staff has calculated closing
costs to be $3,641.06. Funding for this project includes $250,000 from the
State Housing Initiatives Partnership Program (SHIP) and $68,600 from the
HOME Investment Partnership Program. The loan is a 20-year deferred
payment loan with full forgiveness upon full compliance with all terms and
conditions of the loan.
City of Clearwater Loan Approval Policy, approved by City Council on January
20, 2005, requires city council approval of loan forgiveness for an amount
greater than $100,000.
Appropriation Code and Amount
Funding for this project is available through State Housing Initiatives Partnership
and HOME Program funding sources.
In response to a question, Economic Development and Housing Assistant
Director Chuck Lane said if approved, loan payments are deferred for 20
years. The loan is subsidized with HUD Section 8 funding, the property
owner receives payments from HUD, which are used to maintain the
property.
4. Police Department
4.1 Increase the allotted Full Time Equivalents (FTEs) assigned to the Police Department by
14; authorize purchase of an additional 8 Police Ford Explorer vehicles in the current
fiscal year, with an amount not to exceed $262,840; authorize purchase of 6 additional
Police Ford Explorer vehicles in Fiscal Year 2018/2019; authorize purchase of law
enforcement related equipment costs associated with the additional FTEs, with an
amount not to exceed $246,245; authorize an increase in the Police Department's
operating budget, for the current year's increase of salary, benefit and training costs
related to the increased personnel, with an amount not to exceed $400,332, and
authorize the appropriate officials to execute same. (consent)
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City of Clearwater
Council Work Session Meeting Minutes April 16, 2018
In the wake of the shooting incident, which occurred at Marjory Stoneman Douglas
High School on February 14, 2018, the Florida Legislature passed Senate Bill 7026
(the Marjory Stoneman Douglas HS Public Safety Act). The bill was signed by
Governor Scott on March 9, 2018.
The bill contains several pertinent requirements for law enforcement, which will
impact the City of Clearwater and the Clearwater Police Department.
Fundamentally, this legislation requires each district school board to partner with
law enforcement agencies to "establish or assign one or more safe school officers
at each school facility within the district" by implementing a combination of options
which best meet the needs of the school district; the definition of school facility
includes Charter schools. Those options include mutual aid agreements,
implementing a School Marshall Program, or assigning a School Resource Officer
(SRO). The Pinellas School District has already determined that the School
Marshall Program will not be implemented in Pinellas County and has chosen to
expand the use of School Resource Officers throughout Pinellas County.
Additional duties impacting law enforcement which are outlined within the legislation
include providing general security, site risk assessments, monthly emergency
preparedness drills, and threat assessments relating to the campus.
This legislation also requires that School Resource Officer(s) are present whenever
students are present for school. This will require additional relief personnel to
provide law enforcement presence whenever the School Resource Officer is not on
campus for either work-related or personal reasons (i.e., required court
appearances, making arrests, training, sick leave, etc.).
The Pinellas Sheriff and all Pinellas County Chiefs of Police have identified the relief
factor of 1.2 to be applied to all Pinellas County School Resource Officer positions,
to adequately provide security at these facilities in the absence of the assigned
School Resource Officer. Additionally, Pinellas County has identified the
appropriate SRO/Student ratio to be 1 officer per 1,500 students.
The Clearwater Police Department currently has 3 permanently assigned School
Resource Officers. They are assigned to the following schools:
• Oak Grove Middle School
• Countryside High School
• Clearwater High School.
Supervision of these officers is currently accomplished through 1 sergeant, who is
also assigned other duties unrelated to the School Resource Officer Program.
Based upon this legislation and related mandates, the Clearwater Police
Department would be required to supply School Resource Officers to the following:
1. Belleair Elementary
2. Eisenhower Elementary
3. Leila Davis Elementary
4. Sandy Lane Elementary
5. Skycrest Elementary
6. Plumb Elementary
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Council Work Session Meeting Minutes April 16, 2018
7. Kings Highway Magnet
8. Plato Clearwater
9. Clearwater Fundamental
10. Countryside High School (one additional SRO, based upon student population)
11. Clearwater High School (one additional SRO, based upon student population)
12. Relief Officer (based upon established ratio)
13. Relief Officer (based upon established ratio).
A supervisor will also be necessary to manage these additional positions and
responsibilities. This brings the total additional needed personnel to comply with
the legislation to 14 FTEs.
There are two additional schools (Calvin Hunsinger and Clearwater Intermediate)
which are within city boundaries. However, the Pinellas County School Board
Police Department has agreed to maintain officer(s) at these facilities at the
required ratios.
Cost and Budgetary Implications:
The legislation creates requirements of law enforcement state-wide which are
largely unfunded. Currently, the Pinellas County School Board provides a portion of
funding of the Police Department's current School Resource Officers, at a rate of
$57,944.64 per officer, for a total of$173,833.92 during the existing school year.
The Police Department provides funding for the remainder of the employee salary
and benefits through Florida Contraband Forfeiture Funds in the amount of
$124,939.00.
The Pinellas County School Board proposes providing funding, consistent with the
current rate, for new School Resource Officer positions created as a result of this
legislation. However, relief positions, supplemental positions (based upon student
population), and supervisory positions are exempt from reimbursement. There is
insufficient funding within the Florida Contraband Forfeiture Fund to provide funding
for, or maintain funding for, these additional officers.
Furthermore, the Marjory Stoneman Douglas HS Public Safety Act does not provide
funding for the costs associated with providing essential law enforcement
equipment for these required positions. Currently, the equipment costs associated
with an individual officer total $55,808.03, as outlined in the below table. Total
equipment costs for 14 officers equals $781,312.42. The Police Department does
not possess sufficient funding to absorb these costs within its current operating
budget.
Laptop $1,200.00 14 $16,800.00
Remote Access $240.00 14 $3,360.00
Data
Smart Phone $864.00 14 $12,096.00
Monthly Fees
Portable Radio $1,507.00 14 $21,098.00
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Council Work Session Meeting Minutes April 16, 2018
Uniforms & $1,114.81 14 $15,607.34
Equipment
Bullet Resistant $750.00 14 $10,500.00
Vest
Issued Firearm $850.00 14 $11,900.00
AR15 Rifle $1,420.00 14 $19,880.00
Taser $1,500.00 14 $21,000.00
Police Vehicle $32,855.00 14 $459,970.00
Vehicle Upfitting $9,000.00 14 $126,000.00
Vehicle Radio $4,507.22 14 $63,101.08
Grand Total $55,808.03 $781,312.42
The demand for these officers will require the Police Department to incentivize
individuals to accept or request assignment to these positions. The Police
Department proposes additional compensation to officers assigned to School
Resource Officer positions at 5 percent of the officer's salary. For an officer in Step
One of the current contract between the City of Clearwater and the Fraternal Order
of Police, Lodge 10, this equates to $2,662.67 annually. Under current contract,
officers assigned to these positions receive a $40.00-stipend per pay period, which
equates to $1,040.00 annually.
Based on these factors, the costs personnel and equipment costs associated with
an individual officer within Step One of the contract would be:
dffiicer5#E One $53,253.440. 1 $2,6-62.67 $24,418,6.36 $55,808,.03 $132,210.50 ($57,944154)) $741,265.86
Note: Though the Step One Officer salary used to approximate the financial impact
of these positions, the Police Department does not intend to place newly hired
officers into these assignments, as this would impede employee development and
not provide appropriate officer experience within these critical settings. Currently,
the City is entering negotiations with the Fraternal Order of Police, Lodge 10, and
the future personnel costs, based upon these negotiations, are not known.
The below chart outlines the costs associated with the salary and equipment costs
of the 14 additional positions needed to comply with the mandates outlined in the
Marjory Stoneman Douglas HS Public Safety Act:
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Council Work Session Meeting Minutes April 16, 2018
I 1�����"111�� 11 WIN BEEN M,
4 Officer Step One $53,253.44 $2,662.67 $201,4,96.36 $55,803.013 $132,2101.50, �557,944.64� $74,2155.86
6 Officer Step One $53,253.44 $2,662.67 $201,486.36 $55,808.013 $132,2101.5,01 �557,944.64� $74,265.86
8 Officer Step One �5 3,25 3.44 $2,662.67 $201,486.36 $55,803.013 $132,210.50 �557,944.64� $74,2155.86
10, Officer Step One �53,253.44 $2,662.67 $201,4,96.36 $55,808.013 $132,2101M $132,2101.50
11 Officer Step One 553,253.44 $2,6,62.67 $20,486.36 555,8m.m $132,210.50 50.00 5132,210.50
13 Officer Step One-Relief $53,253.44 $2,6,62.67 $20,486.36 $55,808.03 $132,210.50 $0.00 $132,210.50
14 Sergeant Step Five $85,057.39 $4,252.87 $25,311.90 $55,808.013 $170,4301.019 $173,573.019
Gr2nd Total S777,352.11. $38,967.61. 5291,634.48 S781,31.2.42 S1,M13,11.66.62 ($521,501.76fl S1,370,907.86
The below chart outlines the costs associated with the 3existin0 School Resources
Officers when coupled with the salary and equipment costs of the 14 additional
positions needed b» comply with this mandate:
ME I EM ���1� "I, I I , I :
5 Officer Step One $53,253.44 $2,662.67 $20,486.36 $55,803.03 $132,210.50 (S57,944 154) $74,265.86
11 Officer Step One $53,253.44 $Z,bb2.b7 $2%48b.36 $55,8UBAB $132,210.50 $0.uc $132,210.50
12 Officer Step One-Relief $53,253.44 $2,662.67 $201,486.36 $55,808.013 $132,210.Mi $o.010 $132,2101.5,0
13 Officer Step One-Relief $53,253.44 $2,662.67 $20,486.36 $55,803.03 $132,210.50 5132,210.50
14 Sergeant Step Five $85,057.40 $4,252.87 $25,311.80 $55,80,9.013 $1701,430.10, $0.00 $173,573.019
16 SRO Jewett $78,867.019 $3,943.35 $301,467.87 �i�,10400 $114,392.31 557,944.64) $56,437.67
SROTotal S203,747.819 $10,091.37 $71,401.82 $3,312.00 S298,553.09 ($173,8,33.92
Gr2nd Tot211 $991,100.02 $48,958.99 $363,036.30 $794,624.42 $2,177,719.71 1 ($695,335.68)1 $1,485,527.02
Because ofthese mandates, the Police Department seeks approval for the
following:
*
Increase the allotted FTEs assigned to the Police Department by 14 positions as
outlined above /13Police Officers / 1 Police Ger0eanU. allowing the Police
Department to begin hiring and training these personnel immediately.
*
Purchase of8additional Police Ford Explorer vehicles inthe current fiscal year,
and 0addidona| Police Fond Explorers inthe 2O18/2O19 fiscal year.
*
Based upon the anticipated need for law enforcement equipment and vehicles
throughout the State ofFlorida (as all law enforcement agencies endeavor to
comply with this statute), authorize the immediate purchase oflaw enforcement
equipment directly related to the hiring of the above personnel, with vendors to
include, but not limited to, the following:
o Allen Jay Fleet Sales, Inc. (not to exceed $205.000.00);
o Communications International, Inc. (not b» exceed $05.00O.00);
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City mClearwater
Council Work Session Meeting Minutes April 16, 2018
o Enforcement One, Inc. (not to exceed $80,000.00);
o Axon, Inc. (not to exceed $25,000.00);
o Florida Bullet, Inc.;
o Galls, Inc;
o Signal 15, Inc.
• Authorize an increase in the Police Department's operating budget, to incorporate
the associated increase in personnel and related costs, not to exceed $400,332:
o The cost of these new positions, for the remainder of the current 2017/2018 fiscal
year, equates to: $383,487.98
o It is anticipated the Police Department will be required to increase the number of
Field Training Personnel by 5 additional full-time training officers. Based upon
existing contracts, these personnel received 5 percent additional pay of their base
salary when training. This amount is approximated at: $16,843.70.
Police Chief Daniel Slaughter provided a PowerPoint presentation.
In response to questions, Chief Slaughter said the State bill did include some
funding, Pinellas County schools would received approximately$2 million,
which will not be enough to address the additional officers needed
countywide. Pinellas County School Board is proposing to provide
municipalities the same amount of funding. Chief Slaughter said the
legislation mandates the School Board to provide the school resource
officers. Pinellas County Sheriff Gualtieri has been adamant that he does not
have the funds to staff the additional school officers. He said each officer
should be assigned a vehicle as it is their office and a tool to mobilize during
an active shooter incident. He said the School Board believes the vehicle
and other equipment Clearwater assigns to school resource officers are not
needed. The additional officers must be in place by July 1; if the officers are
not in place, Sheriff Gualtieri would authorize the marshals program. The
City Manager said the School Board has a different approach on how to staff
school officers, Clearwater uses experienced officer who can serve as a
school resource officer as well as serve our citizens, while
Concerns were expressed that the additional costs should be the
responsibility of the School Board as a taxing authority. It was stated that Dr.
Grego could attend the council meeting if needed. There was consensus to
ask Dr. Grego to attend the council meeting. Staff was directed to take the
item off the consent agenda.
The Council recessed from 3:12 p.m. to 3:20 p.m.
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Council Work Session Meeting Minutes April 16, 2018
5. Engineering
5.1 Award a construction contract to KAT Construction and Materials, Inc., of Clearwater, FL,
in the amount of$552,036.20 for the Water Treatment Plant (WTP) Fluoride Addition -
WTP 1 and WTP 2 project (16-0031-UT); approve Engineer of Record (EOR)
Supplemental 1 Work Order from Tetra Tech in the amount of$140,097; approve a
Funding Agreement with the State of Florida Department of Health (FDOH) in the amount
of$155,000 and authorize the appropriate officials to execute same. (consent)
This project will install fluoride feed facilities at WTP 1 and WTP 2. Equipment
includes pumps, storage containers, and electrical instrumentation and
controls.
Two bids were received and KAT Construction and Materials, Inc., was the
lowest responsible bidder in accordance with plans and specifications. EOR
Tetra Tech evaluated the bids and recommends awarding the contract to KAT
Construction Materials, Inc.
September 1, 2016, City Council approved an initial work order for design,
permitting and bidding of improvements at WTP 1 and WTP 2 for the addition of
fluoride to the potable water system to EOR Tetra Tech in the amount of
$142,740.
Supplemental 1 Work Order to Tetra Tech is for Grant Reporting Assistance,
and Construction Engineering and Inspection Services during construction in
the amount of$140,097, for a new work order value of$282,837.
The funding agreement between the City of Clearwater and FDOH includes
reimbursement of up to $155,000 with no match or cost by the City of
Clearwater.
It is anticipated construction will be completed within 330 calendar days from
Notice to Proceed.
The City of Clearwater's Public Utilities Department is responsible for owning,
operating and maintaining WTP 1 and WTP 2 Facilities.
APPROPRIATION CODE AND AMOUNT:
0315-96764-563800-533-000-0000 $276,018.10
0315-96767-563800-533-000-0000 $276,018.10
0315-96764-561300-533-000-0000 $ 70,048.50
0315-96767-561300-533-000-0000 $ 70,048.50
Funds are available in capital improvement projects 0315-96764, RO Plant
Exp-Res 1, in the_amount of$346,066.60 and $346,066.6 from 0315-96767, RO
Plant @ Res 2, to fund the project.
Staff was directed to take the item off the Consent Agenda.
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Council Work Session Meeting Minutes April 16, 2018
5.2 Approve the request from City of Clearwater staff to vacate a portion of public right-of-way
of Haven Street dedicated by plat in Plat Book 5, Page 53, Official Records of Pinellas
County, Florida, and certain real property dedicated as public right-of-way by City of
Clearwater Resolution 79-50, as recorded in Official Records Book 4867, Page 1478,
Pinellas County, Florida; pass Ordinance 9129-18 on first reading and authorize the
appropriate officials to execute same. (VAC 2018-04)
As a pre-requisite to a land swap between the City of Clearwater and the
Church of Scientology Flag Service Organization, Inc. (COS), it is necessary to
vacate a portion of Haven Street and certain real property that was dedicated as
Right-of-Way in Official Records Book 4867, Page 1478. The portion of
property that remains in City ownership following the vacation will represent one
of the three parcels to be swapped in the property exchange between the City
and COS.
The land swap, which is outlined in more depth in that certain Contract for
Exchange of Real Property agenda item, being presented for City Council
consideration simultaneously herewith, will provide for the exchange of three
city owned properties in return for a strategic downtown property owned by the
COS.
There are four conditions to this vacation. 1) the declaration of surplus of the
city-owned portions of real property; 2) City Council approval of the Contract for
Exchange of Real Property along with the closing on, and conveyance of, the
property as contemplated in the contract; 3) The City will retain a blanket
general utility, drainage and gas easement over the entire premises to be
vacated; and 4) Easements will need to be granted to private utility companies
so that they may sustain their existing utilities, as well.
All city departments have reviewed this vacation and have no objection.
In response to questions, Assistant City Attorney Laura Mahony said if the
platted right-of-way is vacated, it would become part of the adjoining lots, the
City owns a portion of the underlying fee. The vacation is contingent upon
declaration of surplus, the approval/closing of the contract and the City
retention of utility, drainage, gas easements, to include easements given to
private entities that have facilities in the underlying property. She said the
vacation is not effective if any of those items do not occur. The City Attorney
said the whole right-of-way, if vacated, will belong to the City. Ms. Mahony
said the site is currently dedicated to the public, if the site is vacated, then
the City owns the property. The City Attorney said the vacation is needed
because staff is proposing to swap the property. Real Estate Services
Coordinator James Benwell said the property is currently used for 7
parking spaces (5 metered spaces and 2 permit only spaces). Engineering
Director Scott Rice said over the last two fiscal years, the parking spaces
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Council Work Session Meeting Minutes April 16, 2018
have generated $1,300, 15-16% utilization.
5.3 Declare three parcels of certain real property in Section 16, Township 29 South, Range
15 East, formerly used respectively as right-of-way, a meeting facility that supported old
Fire Station 45, and a parking lot consisting of 9 parking spaces adjacent to the North
Garden Avenue Parking Garage as surplus for the purpose of exchanging the three
parcels for a strategic parcel in the downtown core, which is of greater value, currently
owned by the Church of Scientology Flag Service Organization, Inc. (COS) and authorize
the appropriate officials to execute same. (APH)
The City is the owner of three parcels of land more particularly described as:
1. 600 Franklin Street - The South 60' of Lot 1, Block 7, Gould & Ewing's
1 st and 2nd Addition to Clearwater-Harbor Fla, Plat Book 1, Page 52,
Public Records of Hillsborough County, of which Pinellas County was
formerly a part.
2. Dedicated Right-of-Way - a portion of Lot 34 and a portion of the vacated
Haven Street, Court Square Subdivision, Plat Book 5, Page 53, Public
Records of Pinellas County, Florida.
3. The North 37' of the West 121' of the South half of Lot 1, Block 5, of
Gould & Ewing's 1 st and 2nd Addition to Clearwater-Harbor Fla., Plat
Book 1, Page 52, of the Public Records of Hillsborough County, Florida,
of which Pinellas County was formerly a part.
The first parcel, 600 Franklin Street, supported the old Fire Station 45. The
property is approximately 3,660 square feet and the appraised value of the
parcel has been determined by James Millspaugh & Associates, Inc., to be One
Hundred Sixty-Five Thousand dollars ($165,000.00).
The second parcel, the right-of-way parcel, is located North of Court Street,
between S. Garden Avenue and S. Fort Harrison Avenue, and contains
right-of-way both dedicated as Haven Street by plat and right-of-way dedicated
by a Resolution of the Clearwater City Council.
The Haven Street portion of the right-of-way parcel was dedicated in Plat Book
5, Page 53, Official Records of Pinellas County, Florida in 1922, and will join the
adjacent fee-owned lots by operation of law upon vacation. The right-of-way
over City-owned lots 34 and 45 of Court Square Subdivision was dedicated by
Resolution No. 79-50 in Official Records Book 4867, Page 1478, Official
Records of Pinellas County. Following the vacation of the right-of-way parcel in
accordance with Vacation Ordinance 9129-18, being presented for Council
approval simultaneously herewith, the remaining City-owned property will be
approximately 4,750 square feet. The appraised value of right-of-way/city
owned parcel has been determined by Jim Millspaugh &Associates, Inc., to be
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Council Work Session Meeting Minutes April 16, 2018
Two Hundred Thousand dollars ($200,000.00).
The third parcel, located at 28 North Garden Avenue (commonly known as the
City of Clearwater's North Garden Avenue Parking Lot) lying east of Watterson
Avenue, north of Cleveland Street, south of Hendricks Street, and west of N
Garden Avenue. This lot is approximately 4,500 square feet and includes 9
parking spaces, open to the public. The parking rate at this lot is $0.50 an hour
with a maximum time limit of 2 hours. The appraised value of this property, as
determined by James Millspaugh &Associates, Inc, is Ninety Thousand dollars
($90,000.00).
The property owned by COS, to be granted to the city is a paved parking lot in
disrepair at the southwest corner of Martin Luther King Jr Avenue and Cleveland
Street, Parcel ID# 15-29-15-53928-0005-0011. The appraised value of this
property, as determined by James Millspaugh &Associates, Inc, is
$640,000.00.
The Nolen Project in the downtown core creates a need for public parking. It is
contemplated that the property to be conveyed to the city will provide some
needed parking.
Per City Charter Section 2.01(d)(5)(iv), real property declared surplus may be
exchanged for other real property having a comparable appraised value.
In response to questions, Real Estate Services Coordinator James Benwell
said the item before Council was continued from June 14, 2017. Engineering
Director Scott Rice said there was a layout considered for future
development as two parcels and a pond was proposed for that, but the pond
is not required. The size of the Fire Station 45 parcel could support a
building/parking lot and sedimentation control. He said there is significant
utilities underneath Haven Street and reason why the city will maintain
blanket utilities easement. Assistant City Attorney Laura Mahony said the
Church of Scientology has expressed an interest in joining the Haven Street
parcel with their adjacent parcel for the development of a concert hall. The
Church owns the surrounding parcels.
5.4 Approve the Contract for Exchange of Real Property providing for the exchange of certain
city-owned real property for a strategic parcel in the downtown core which is of greater
value and is owned by the Church of Scientology Flag Service Organization, Inc. (COS),
authorize the appropriate officials to execute same, together with all other instruments
necessary to affect closing.
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Council Work Session Meeting Minutes April 16, 2018
The Nolen Project in the downtown core creates a need for public parking. The
property at the Southwest corner of Cleveland Street and S. Martin Luther King
Jr. Avenue at 1133 Cleveland Street abuts the Nolen Project and will provide
needed parking. This property will be conveyed to the City by COS in exchange
for three city-owned properties as more particularly described below. The COS
property appraised at $640,000.00 by James Millspaugh &Associates, Inc.
In exchange for this COS property, the City of Clearwater will convey three
parcels of land more particularly described as:
1. 600 Franklin Street - The South 60' of Lot 1, Block 7, Gould &
Ewing's 1 st and 2nd Addition to Clearwater-Harbor Fla, Plat Book
1, Page 52, Public Records of Hillsborough County, of which
Pinellas County was formerly a part.
2. Dedicated Right-of-way - a portion of Lot 34 and a portion of the
vacated Haven Street, Court Square Subdivision, Plat Book 5,
Page 53, Public Records of Pinellas County, Florida.
3. The North 37' of the West 121' of the South half of Lot 1, Block 5,
of Gould & Ewing's 1 st and 2nd Addition to Clearwater-Harbor
Fla., Plat Book 1, Page 52, of the Public Records of Hillsborough
County, Florida, of which Pinellas County was formerly a part.
The first parcel, 600 Franklin Street, supported the old Fire Station 45. The
property is approximately 3,660 square feet and the appraised value of the
parcel has been determined by James Millspaugh & Associates, Inc., to be
$165,000.00.
The second parcel, the right-of-way parcel, is located North of Court Street,
between S. Garden Avenue and S. Fort Harrison Avenue, and contains
right-of-way both dedicated as Haven Street by plat and right-of-way dedicated
by a Resolution of the Clearwater City Council.
The Haven Street portion of the right-of-way parcel was dedicated in Plat Book
5, Page 53, Official Records of Pinellas County, Florida in 1922, and will join the
adjacent fee-owned lots by operation of law upon vacation. The right-of-way
over city-owned lots 34 and 45 of Court Square Subdivision was dedicated by
Resolution 79-50 in Official Records Book 4867, Page 1478, Official Records of
Pinellas County. Following the vacation of the right-of-way parcel in accordance
with Vacation Ordinance 9129-18, being presented for Council approval
simultaneously herewith, the remaining City-owned property will be
approximately 4,750 square feet. The appraised value of
right-of-way/city-owned parcel has been determined by Jim Millspaugh &
Associates, Inc., to be $200,000.00.
The third parcel, located at 28 North Garden Avenue (commonly known as the
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City of Clearwater
Council Work Session Meeting Minutes April 16, 2018
City of Clearwater's North Garden Avenue Parking Lot) lying east of Watterson
Avenue, north of Cleveland Street, south of Hendricks Street, and west of N
Garden Avenue. This lot is approximately 4,500 square feet and includes 9
parking spaces, open to the public. The parking rate at this lot is $0.50 an hour
with a maximum time limit of 2 hours. The appraised value of this property, as
determined by James Millspaugh &Associates, Inc, is $90,000.00.
This contract is contingent upon three pre-requisites. The first being the
declaration of surplus of these three City owned parcels. The second
pre-requisite is the vacation of Haven Street, along with real property dedicated
as right-of-way in Official Records Book 4867, Page 1478, of the Public
Records of Pinellas County, Florida. The third is the City being granted
adequate access to the COS Property in accordance with the timeframes
contemplated in the contract for purposes of conducting inspections and
investigations, including environmental investigations. If any of these
pre-requisite items fail to come to fruition, this contract will be null and void.
In response to questions, Real Estate Services Coordinator James Benwell
said the property the City would acquire would provide approximately 50 -60
parking spaces. Engineering Director Scott Rice said there are 60 parking
spaces currently, the City would have to do some increased landscaping and
modifications. Since the site is located in the Town Pond drainage area, no
sedimentation control requirements are needed. The parking spaces at 1100
Cleveland are open to the public after hours. The City Attorney said the City
is not required, under The Nolen development agreement, to supply parking
for the retail. CRA Executive Director Amanda Thompson said she is
recommending the City move forward with the land exchange because it is a
valuable asset for the City to own. It would provide control over parking as an
incentive in this area and generate some income in the short term. In the
long term, the City could control the redevelopment of the site via a future
Request for Proposal.
6. Planning
6.1 Approve the annexation of 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane and pass
Ordinance 9123-18 on first reading. (ANX2017-12026)
This voluntary annexation petition involves a 24.46-acre parcel located at the
southwest corner of Curlew Road and Lake Shore Lane. The parcel is owned
by the Friedel B. Roddey Family Trust. Currently, the property is occupied by
two single family homes, one of which is accessed from Lake Shore Lane along
the eastern boundary of the site, and one which is accessed from Aspen Trail
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which terminates at the southern property line. Additionally, there is a detached
garage and barn on the property. A 4.8-acre stormwater pond provides
stormwater storage and treatment for the neighborhood to the south of the
subject site through drainage easements.
The applicant is requesting annexation in order to redevelop the property with a
new residential subdivision; however, no site plan has been submitted at this
time. The property is contiguous to existing city boundaries along the east. The
applicant has also submitted applications to change a 9.20-acre portion of the
property's Future Land Use Map designation for from Transportation Utility (T/U)
and Preservation (P) (Pinellas County) to Residential Low (RL) and
Transportation/Utility (T/U) Overlay (City of Clearwater) (LUP2018-02001) and to
rezone the entire property (24.46 acres) to the Low Medium Density Residential
(LMDR) District (REZ2017-12013) upon annexation into the City of Clearwater.
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of the Clearwater Community
Development Code Section 4-604.E. as follows:
• The parcel currently has a well for potable water, and Pinellas
County would provide water service when the property is
redeveloped. The closest sanitary sewer line is in the adjacent Lake
Shore Lane right-of-way. The applicant is aware that they are
responsible for evaluating the proper method to connect to the City's
sewer system, as well as for the additional costs to extend and
connect to the sewer system and any for upgrades to the existing
system that may be necessary to receive additional wastewater
flows. Collection of solid waste will be provided by the City. The
property is located within Police District III and service will be
administered through the district headquarters located at 2851 N.
McMullen Booth Road. Fire and emergency medical services will be
provided to the property by Station #50 located at 2681 Countryside
Boulevard. The City has adequate capacity to serve the property with
sanitary sewer, solid waste, police, fire and EMS service. The
proposed annexation will not have an adverse effect on public
facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the
following objectives of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
• The property proposed for annexation is contiguous to existing City
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Council Work Session Meeting Minutes April 16, 2018
boundaries along the east; therefore, the annexation is consistent
with Florida Statutes Chapter 171.044.
In response to a question, Planning Manager Lauren Matzke said the
applicant has expressed an interest in developing 30 single-family homes.
6.2 Approve a Future Land Use Map Amendment for a 9.20-acre portion of property from
Transportation Utility (T/U) and Preservation (P) (Pinellas County) to Residential Low (RL)
and Transportation/Utility (T/U) Overlay (City of Clearwater) upon annexation and pass
Ordinance 9124-18 on first reading. (LUP2018-02001)
This Future Land Use Map amendment application involves 9.20 acres of a
24.46-acre property located at the southwest corner of Curlew Road and Lake
Shore Lane. The parcel is owned by the Friedel B. Roddey Family Trust. The
applicant is requesting to amend the Future Land Use Map designation on a
9.20-acre portion of the subject property from Transportation Utility (T/U) and
Preservation (P) (Pinellas County) to Residential Low (RL) and
Transportation/Utility (T/U) Overlay (City of Clearwater), indicating the intention
to redevelop the site as a residential subdivision; however, no plans have been
submitted at this time. The 10.16 acres of land currently designated as
Residential Low (RL) in the County will continue to be designated as Residential
Low (RL) on the City's map upon annexation, and the existing 4.8-acre
stormwater pond, which is undesignated on Pinellas County's Future Land Use
Map, will be appropriately designated upon annexation as Water/Drainage
Feature, consistent with the City's Comprehensive Plan. The applicant has
submitted a Petition for Annexation (ANX2017-12026) and a Zoning Atlas
Amendment (REZ2017-12013) which are being processed concurrently with
this case.
The proposed Residential Low (RL) category would permit development at a
density of 5 dwelling units per acre or a floor area ratio (FAR) of 0.40. The
applicant provided a Habitat Assessment Memo which concluded that the
majority of the upland area on the property is characterized by various grasses
that are maintained by mowing and are therefore incorrectly currently
designated as Preservation (P) on the County's Future Land Use Map. The
proposed Residential Low (RL) future land use category will allow development
that is in character with the surrounding properties and neighborhoods. The
Transportation/Utility (T/U) Overlay is proposed along the western boundary of
the subject property to recognize the utility transmission lines located in an
easement and is an appropriate category because this easement is less than
10 acres in size.
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City of Clearwater
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The Planning & Development Department has determined that the proposed
Future Land Use Map amendment is consistent with the provisions of the
Community Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Countywide Plan Rules.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• Sufficient public facilities are available to serve the property.
• The proposed amendment will not have an adverse impact on the
natural environment.
• The proposed amendment will not have an adverse impact on the use of
property in the immediate area.
In accordance with the Countywide Plan Rules, this land use plan amendment
is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning
Council, and the Board of County Commissioners acting as the Countywide
Planning Authority. The application is a small-scale amendment so review and
approval by the Florida Department of Economic Opportunity and other state
agencies is not required.
The Community Development Board will review this application at its April 17,
2018 public hearing and make a recommendation to the Council. The Planning
and Development Department will report the recommendation at the City
Council meeting.
In response to questions, Planning Manager Lauren Matzke said the
transportation utility is part of the Duke easement, on the countywide plan
map only a portion of the site is designated transportation utility, the
remainder area is designated preservation. The rules of the comprehensive
plan allow for the use of an overlay instead of a full designation of
transportation utility when the area is less than 10 acres.
6.3 Approve a Zoning Atlas Amendment from the A-E Agricultural Estate Residential and R-3
Single Family Residential Districts (Pinellas County) to the Low Medium Density
Residential (LMDR) District for 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane upon
annexation; and pass Ordinance 9125-18 on first reading. (REZ2017-12013)
This Zoning Atlas amendment involves a 24.46-acre parcel located at the
southwest corner of Curlew Road and Lake Shore Lane. The applicant is
requesting to rezone the subject property from the A-E Agricultural Estate
Residential and R-3 Single Family Residential Districts (Pinellas County) to the
Low Medium Density Residential (LMDR) District, indicating the intention to
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City of Clearwater
Council Work Session Meeting Minutes April 16, 2018
redevelop the site with a new residential subdivision; however, no site plan has
been submitted at this time. The applicant has submitted a petition for
annexation (ANX2017-12026) and a Future Land Use Map amendment which
are being processed concurrently with this case (LUP2018-02001).
Currently the property has two zoning districts, A-E Agricultural Estate
Residential District, which is designated along the southern half of the site, and
the and R-3 Single Family Residential District, which is designated along the
northern half, more or less, of the site. The applicant is requesting rezoning to
establish a single zoning for the entire parcel, allowing the applicant to create a
cohesive development consistent with adjacent developments.
The Planning & Development Department has determined that the proposed
Zoning Atlas amendment is consistent with the Community Development Code
as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Community Development Code.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• The available uses in the Low Medium Density Residential (LMDR)
District are compatible with the surrounding area.
• The proposed amendment will not adversely burden public facilities,
including the traffic-carrying capacities of streets, in an unreasonably or
disproportionate manner.
• The proposed Low Medium Density Residential (LMDR) District
boundary is appropriately drawn in regard to location and classification
of streets, ownership lines, existing improvements, and the natural
environment.
The Community Development Board will review this application at its April 17,
2018 public hearing and make a recommendation to the Council. The Planning
and Development Department will report the recommendation at the City
Council meeting.
In response to questions, Planning Manager Lauren Matzke said this
designation would allow only single-family homes. The site constraints would
not allow the applicant to build the maximum allowed. Site plan review
process will address the lot size requirements. Nothing is being designated
preservation, the pond will remain.
6.4 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 1500 Country Lane West and 1505 Country Lane East and pass Ordinances
9134-18, 9135-18 and 9136-18 on first reading. (ATA2018-03001)
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The City is bringing these properties into its jurisdiction in compliance with the
Agreements to Annex (ATAs) signed by Ager Construction Corporation in
August 1977 and by Emanuel Boutzoukas in May 1985. These voluntary
annexation petitions involve 0.801 acres consisting of two parcels of land
occupied by single family homes. The parcels are located on the south side of
Country Lane West and Country Lane East, approximately 525 feet south of SR
590 and 1/2 mile east of US Highway 19 North. The properties are located within
an enclave and are contiguous to existing city limits along at least one
boundary. It is proposed that the properties be assigned a Future Land Use Map
designation of Residential Low (RL) and a Zoning Atlas designation of Low
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive sanitary sewer service from the City
and receive water service from Pinellas County. Solid waste service will
be provided to the properties by the City. The properties are located
within Police District III and service will be administered through the
district headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to these properties by
Station 48 located at 1700 North Belcher Road. The City has adequate
capacity to serve these properties with sanitary sewer, solid waste,
police, fire and EMS service. The proposed annexation will not have an
adverse effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.1.3 Invoke agreements to annex where properties
located within enclaves meet the contiguity requirements of
Florida Statutes Chapter 171.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of these
properties. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the properties is Low Medium Density Residential (LMDR). The use
of the subject properties is consistent with the uses allowed in the
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City of Clearwater
Council Work Session Meeting Minutes April 16, 2018
District and the properties exceed the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The properties proposed for annexation are contiguous to existing city
limits along at least one boundary; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
6.5 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 1756 EI Trinidad Drive East and pass Ordinances 9137-18, 9138-18 and 9139-18 on
first reading. (ANX2018-03004)
This voluntary annexation petition involves 0.184 acres of property consisting of
one parcel of land occupied by a single-family home. The parcel is located on
the west side of EI Trinidad Drive East approximately 890 feet north of SR 590.
The applicant is requesting annexation in order to receive sanitary sewer and
solid waste service from the City. The property is located within an enclave and
is contiguous to existing city limits to the west, north and east. It is proposed
that the property be assigned a Future Land Use Map designation of Residential
Urban (RL) and be assigned a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from the County.
Collection of solid waste will be provided to the property by the City. The
closest sanitary sewer main is located in the EI Trinidad Drive East
right-of-way. The applicant is aware that the sewer impact and
assessment fees must be paid in full prior to connection and of any
additional costs to extend to the city sewer main. The property is
located within Police District III and service will be administered through
the district headquarters located at 2851 N. McMullen Booth Road. Fire
and emergency medical services will be provided to this property by
Station 48 located at 1700 North Belcher Road. The City has adequate
capacity to serve this property with sanitary sewer, solid waste, police,
fire and EMS service. The proposed annexation will not have an adverse
effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
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City of Clearwater
Council Work Session Meeting Minutes April 16, 2018
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the Countywide Plan designation for the property. This
designation primarily permits residential uses at a density of 5 units per
acre. The proposed zoning district to be assigned to all property is Low
Medium Density Residential (LMDR). The use of the subject property is
consistent with the uses allowed in the District and the property exceeds
the District's minimum dimensional requirements. The proposed
annexation is therefore consistent with the Countywide Plan and the
City's Comprehensive Plan and Community Development Code; and
• The property proposed for annexation is contiguous to existing city limits
along to the west, north and east; therefore, the annexation is consistent
with Florida Statutes Chapter 171.044.
6.6 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 3018 Glen Oak Avenue North and 3047 Hoyt Avenue and pass Ordinances 9140-18,
9141-18, and 9142-18 on first reading. (ANX2018-01003)
These voluntary annexation petitions involve 0.385 acres consisting of two
parcels of land occupied by single-family dwellings. The properties are located
generally north of Drew Street, south of SR 590 and within 1/4 mile west of North
McMullen Booth Road. The applicants are requesting annexation in order to be
connected to the city sanitary sewer as part of the Kapok Terrace Sanitary
Sewer System Extension Project. The properties are located within an enclave
and are contiguous to existing city boundaries on at least one side. It is
proposed that the properties be assigned a Future Land Use Map designation of
Residential Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR). The Planning and Development Department determined
that the proposed annexation is consistent with the provisions of Community
Development Code Section 4-604.E as follows:
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City of Clearwater
Council Work Session Meeting Minutes April 16, 2018
• The properties currently receive water service from the City of
Clearwater. The applicants will connect to the City's sanitary sewer
service when it is available and are aware of the fee that must be paid in
order to connect and the financial incentives available. Collection of
solid waste will be provided by the City of Clearwater. The properties are
located within Police District III and service will be administered through
the district headquarters located at 2851 McMullen Booth Road. Fire and
emergency medical services will be provided to this property by Station
49 located at 565 Sky Harbor Drive. The City has adequate capacity to
serve the properties with sanitary sewer, solid waste, police, fire and
EMS service. The proposed annexation will not have an adverse effect
on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of the
properties. The Residential Low (RL) designation primarily permits
residential uses at a density of 5 units per acre. The proposed zoning
district to be assigned to the properties is the Low Medium Density
Residential (LMDR) District. The use of the subject properties is
consistent with the uses allowed in the District and the properties
exceed the District's minimum dimensional requirements. The proposed
annexation is therefore consistent with the Countywide Plan and the
City's Comprehensive Plan and Community Development Code; and
• The properties proposed for annexation are contiguous to existing City
boundaries on at least one boundary; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
6.7 Downtown (D) Zoning District and Development Standards Update. (WSO)
The Planning and Development Department is preparing a new Downtown (D)
zoning district to ensure the vision for Downtown, reaffirmed in the 2018 update
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Council Work Session Meeting Minutes April 16, 2018
to the Clearwater Downtown Redevelopment Plan, is achieved. This vision, and
the policies contained within, call for quality urban design, a high-quality public
realm, and a dense and livable pattern of development.
The Department engaged HDR, who drafted the US 19 Zoning District and
Development Standards, to assist in the preparation of certain aspects of the
new regulations. The new district will be a form-based code which is defined by
the Form-Based Codes Institute as "a land development regulation that fosters
predictable built results and a high quality public realm by using physical form
(rather than separation of uses) as the organizing principle for the code." The
proposed form-based code establishes design standards, which are based on
the design guidelines established in the 2004 Downtown Redevelopment Plan,
and streamlines the development review process. The proposed Downtown (D)
District will establish minimum standard uses (those approved through a
building permit) and will eliminate parking requirements for all uses except for
residential and overnight accommodations. These changes will help facilitate
changes of use without timely review processes. Based on experience from
other communities, lack of minimum parking requirements will also not
eliminate the supply of private parking in Downtown but will allow the developer
to determine onsite parking needs based on market demands instead of
regulatory controls.
The Downtown zoning district will establish standards based on a property's
location i.e. character district and street types. It will also have provisions
related to site design and building design requirements that will apply regardless
of location. The following outlines the organization of the new District and the
areas of regulatory control within each.
• Character District Standards: Density and intensity of development,
height, uses, parking, and approval process (building permit/flexible
standard/flexible development)
• Street Types and Building Frontage Standards: Building location,
location of parking, ground floor facade design, and front landscape and
pedestrian improvements along street frontages
• Site Design Standards: Street grid and block pattern, pedestrian and
vehicular circulation, general design of parking and service areas,
landscaping, and other features that apply to all development projects
• Building Design Standards: Treatment of front facades, building entries,
and other features related to the architectural design of all buildings in
Downtown
Staff is seeking feedback on the concepts presented above in order to finalize
the Downtown District and Development Standards.
Planner Kyle Brotherton provided a PowerPoint presentation.
CRA Executive Director Amanda Thompson provided a PowerPoint
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City of Clearwater
Council Work Session Meeting Minutes April 16, 2018
presentation regarding the Downtown Plan Chapter 4 Implementation.
In response to questions, Mr. Brotherton said the same presentation will be
provided to the Community Development Board tomorrow, first reading will
be presented at the July 19 council meeting. Planning and Development
Assistant Director Gina Clayton said the established densities and
intensities support transit oriented development. The development pattern
the zoning code will require supports transit. The City Manager said the City
is not going to make parking a requirement, the market will drive the parking
needs. The market wants the City to provide the parking infrastructure,-
Council
nfrastructure,Council must determine how much money should be spent on public
parking to support Downtown businesses.
7. Customer Service
7.1 Approve an agreement with Intuition Systems, Inc., DBA Bill2Pay, of Clearwater, FI in the
amount of$150,480 for lock box services for the City of Clearwater, from May 1, 2018
through April 30, 2021, with the option of two two-year renewal terms and authorize the
appropriate officials to execute same. (consent)
In December 2017, the City issued RFP 04-18 to solicit proposals for
processing of mailed utility bill remittance payments, known as lock box
services. The committee consisted of staff from Utility Customer Service,
Finance, and IT. Based on the selection criteria contained from the four
responses received Bi1I2Pay was selected as vendor of choice.
Estimated costs are:
• $50,160 annually
APPROPRIATION CODE AND AMOUNT:
Funds in the amount of$19,400 for FY18 are available in cost code
0555-09884-530300-519-000-0000 (other contractual services).
Funding for future years will be requested in the annual budget process.
7.2 Approve an agreement with InfoSend, Anaheim, California, in the amount of$1,440,000
for utility bill print and mail, from May 1, 2018 through April 30, 2021, with two two-year
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City of Clearwater
Council Work Session Meeting Minutes April 16, 2018
renewal options and authorize the appropriate officials to execute same. (consent)
In December 2017, the City issued RFP 04-18 to solicit proposals for utility bill
print and mail. The committee consisted of city staff from Utility Customer
Service, Finance, and IT. Based on the selection criteria and the nine
responses received, InfoSend was selected as vendor of choice. In addition to
pricing, which was competitive, the committee was impressed with InfoSend's
different level of services, quality control and experience.
The terms of the contract provide for:
• Printing, processing (including insertions as required), affixing postage
and mailing of city utility bills; printing and inserting the Sunshine line
• Vendor provides all bill stock and envelopes (mailing and return);
Estimated costs are:
- Postage: $1,080,000 ($360,000 annually);
- Contractual Services: $360,000 ($120,000 annually);
APPROPRIATION CODE AND AMOUNT:
Funds in the amount of$163,300 for Fiscal Year 18 are available in cost code
0555-09884-542500 (postage) for utility bill postage.
Funds in the amount of$106,300 for Fiscal Year 18 are available in cost code
0555-09884-530300 (contractual services) for utility bill print and mail fees;
Funding for future years will be requested in the annual budget process.
8. Legal
8.1 Adopt Ordinance 9101-18 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to change the land use designation for certain real
property whose post office address is 300 South Duncan Avenue, Clearwater, Florida
33755, from Residential/Office General (R/OG) to Commercial General (CG).
In response to questions, the City Attorney said a storage facility can be
placed on the southeast corner of Rainbow Drive. Planning and
Development Director Michael Delk said the desirable setting is to have a
transition between the most intense commercial areas and residential areas.
Office is considered a transitional zoning between more intensive
commercial versus residential. It is less desirable for a resident to live next to
a commercial site, heavier landscaping requirements softens non-residential
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City of Clearwater
Council Work Session Meeting Minutes April 16, 2018
uses. Historically, the city did not have a development pattern that protected
that along the Gulf to Bay Boulevard corridor. Economic Development and
Housing Director Denise Sanderson said in relation to lost economic
development, it is the type and quality of the job and activity that effect the
economic impact. The structure typically has no consequence.
8.2 Adopt Ordinance 9102-18 on second reading, amending the Zoning Atlas of the city by
rezoning certain real property whose post office address is 300 South Duncan Avenue,
Clearwater, Florida 33755, from Office (0) to Commercial (C).
9. City Manager Verbal Reports
9.1 City Hall Relocation
Following the approval of the referendum supporting the Imagine Clearwater
initiatives last November, staff began looking at different ways to advance
Imagine at a quicker pace. Staff feels the pressure from Downtown
Stakeholders and others to avoid losing the momentum created by Imagine
Clearwater. In February the Council approved preliminary design on the project,
and staff expects the full design to be completed in 2019. Looking toward to
2019, staff has been working to identify possible hurdles to the implementation
of Imagine, and City Hall has been identified as a significant one.
The main issue with the City Hall site surrounds the proposed multi-modal site
that PSTA is planning for, and the possibility of a joint city/county building on the
site where the current PSTA transfer station sits. While discussions with the
County on a joint facility are ongoing, the leading candidate for construction of
such a building is on the site currently housed by PSTA's downtown transfer
station, which will not be relocated until after PSTA's multi-modal facility has
been constructed, which is estimated to be in 2021. This means that if we do
choose the PSTA site to construct a new City Hall, construction would not be
able to commence until at least 2021, and potentially further out.
Should we choose not to move City Hall to the PSTA site, funding will be an
issue. City Hall is currently funded for Penny IV, which means funds to
construct a new City Hall would not be available until 2020 at the earliest, and in
that case, only if other projects were pushed out further. All of these timelines
disrupt our ability to advance Imagine Clearwater. The City Hall site is a key
part of the plan, for the targeted mixed use of the site, as well as the funds that
will be generated by that sale or lease of the property.
In an effort to mitigate the above issue, staff began to review possible solutions
to this complex issue. What resulted was a review of the carrying costs of City
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Council Work Session Meeting Minutes April 16, 2018
Hall. That review was then updated in April of 2018 to include estimated costs
for the upcoming year and the addition of a line item for Building Security, which
had not been contemplated in the 2017 review. These costs break out into
three categories. Hard costs, which are costs that are directly attributed to
occupation of City Hall. Soft costs, which are costs that are estimated for
Building Maintenance and A/C system work and are estimated based on the
impact of particular building to the system as a whole. Capital costs that are
attributed to long term replacement or renovation of various major expense
items and are typically budgeted for over several years.
Hard Costs:
Electric $ 49,462.00
Utilities $ 94,253.00
Custodial $ 51,390.00
Direct Charge $ 32,500.00
Security $ 46,000.00
Total $ 273,605.00
Soft Costs:
B&M $ 51,390.00
A/C $ 26,330.00
Total $ 77,720.00
Capital Costs:
Capital Costs $ 20,700.00
Total Costs:
Total Cost $ 293,035.00
Assistant City Manager Micah Maxwell said one of the key drivers in looking
for a potential city hall location now relates to us proactively working through
some of the implementation issues for Imagine Clearwater, one being the
current city hall site in relation to Imagine Clearwater development and the
PSTA multi modal site that is projected to go on Myrtle Ave, and the third
would be a potential joint use facility with the county to include a parking
garage. The multi modal facility isn't projected to be constructed until 2021
and a joint use facility on the Park Avenue site would not be constructed until
2021 as well. He said staff is trying to find opportunities to make the city more
nimble and to be able to move quicker with Imagine Clearwater, he proposed
a temporary city hall site to be leased with a focus on location, to be consistent
with the downtown plan, the number of people in the building, to calculate the
amount of square feet needed, and accommodate and affordability. One
space was identified in the downtown area that accommodated all the needs,
One Clearwater Tower. That building has 2 different floors (5t" and 6t" fl)
available, one of which is a built out, furnished space. Mr. Maxwell asked
Council for direction on moving forward to negotiate a lease with One
Clearwater Tower for the 6t" floor to move city hall operations for a five year
period. There will be ability to extend the lease if necessary. Based on the
advertised price per square foot and assuming all other elements of a lease
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Council Work Session Meeting Minutes April 16, 2018
agreement work out, there would be a savings of approximately $45,000
operationally and about $200,000 in capital improvement costs currently
scheduled for the city hall building including paint and carpet.
In response to questions, Economic Development and Housing Director
Denise Sanderson said the city hall site would be most desirable by
developers if it was clean and ready to build on. Mr. Maxwell said it was his
understanding that PSTA did not yet have the funding for the facility. Deputy
City Manager Jill Silverboard said the PSTA multi modal facility is intended to
be a pedestrian oriented facility with potential retail space. The current city
hall building could be demolished quickly but further investigation is needed
as to the impact on the bluff area. The City Attorney said the demolition of
city hall does not require a referendum. The City Manager said the county is
moving along with a study to determine the feasibility of a joint use facility.
Concern was expressed that an RFP was not issued to seek locations. It was
said that if staff went through an RFP process, the 61 floor space of One
Clearwater Tower might not be available. Mr. Maxwell said he did not spend
time looking at splitting up city hall departments among different
locations. The City Manager said staff is trying to be practical and do what
they think is a way to move forward.
There was consensus to move forward with a lease negotiation with One
Clearwater Tower, for the 6t" floor furnished space.
10. City Attorney Verbal Reports — None.
11. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
12. Closing Comments by Mayor— None.
13. Adjourn
The meeting adjourned at 5:10 p.m.
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City of Clearwater