04/15/2019 Council Work Session Meeting Minutes April 15, 2019
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
m
s
Meeting Minutes
Monday, April 15, 2019
9:00 AM
Council Chambers - Main Library
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes April 15, 2019
Rollcall
Present 5 - Mayor George N. Cretekos, Councilmember Bob Cundiff,
Councilmember David Allbritton, Councilmember Hoyt Hamilton, and
Councilmember Jay Polglaze
1. Call to Order— Mayor Cretekos
The meet was called to order at 9:00 p.m. in Council Chambers at the Main Library.
2. Presentations — Given.
2.1 April Service Awards
Five service awards were presented to city employees. The March/April
Bimonthly Team Award was presented to the Hurricane Michael Relief and
Clean Up Team.
The Council recessed from 9:13 a.m. to 10:27 a.m. to meet as the Pension
Trustees and the Community Redevelopment Agency.
3. Economic Development and Housing
3.1 Homeless Initiative Presentation - Gabe Parra, Economic Development (WSO)
Community Development Manager Gabe Parra provided a PowerPoint
presentation.
In response to questions, Sgt. Fidelis said opioids are a problem among the
homeless but spice is bigger problem due to its availability. Business
owners interested in obtaining a No Trespass sign should contact the Police
Department, who will determine if there is documented issues of
homelessness, prostitution, or drug dealing. Clearwater Police Chief said the
department tracks the number of individuals sent to Safe Harbor, which is
approximately 40 per month. Mr. Parra said affordable housing and
Continuum of Care services for families with children are needed. The
annual budget for Pinellas Safe Harbor is approximately$2 million, several
municipalities provide a funding contribution. Economic Development and
Housing Director Denise Sanderson said some providers, such as Religious
Community Services and Homeless Empowerment Project, provide
transitional and permanent supportive housing. The continuum of housing
services also includes income qualified multi-rental housing, such as the
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Garden Trail Apartments. Habitat for Humanity provides homeowner-income
qualified homes.
It was suggested that staff provide the presentation to the Downtown
Development Board. Staff was directed to provide information regarding how
the city's contribution to Pinellas Safe Harbor are used.
The Council recessed from 10:59 a.m. to 11:06 a.m.
4. Finance
4.1 Ratify and confirm an amendment to the ICMA Administrative Services Agreement for the
401a Money Purchase Pension Plan and the 457 Deferred Compensation Plan,
authorize a payment of$57,900 to ICMA and authorize the appropriate officials to
execute same.
Council approved an administrative services agreement with ICMA in
September 2018, whereby ICMA became the sole provider for the City's 401 a
Money Purchase Pension and 457 Deferred Compensation plans.
Implementation of the new agreement requires the transition of 457 deferred
compensation plan assets from Nationwide to ICMA.
The agreement with Nationwide included provisions for a market value
adjustment (MVA) fee upon transition of the assets if market interest rates
created a market value loss on assets within the plan. Unfortunately, an
increase in interest rates has caused a loss resulting in an MVA fee of$109,000
due to Nationwide upon transition of the assets.
ICMA has agreed to absorb the transition costs initially by paying the fee to
Nationwide on behalf of the City.
The City has agreed to use $57,900 of ICMA plan assets from the City's
Treasurers Escrow Fund to reimburse ICMA for a partial paydown of the
$109,000. These plan assets were excess earnings from the 401a and 457
plans that have been refunded to the City in prior years. The monies were held
in the Treasurers Escrow Fund to designate that they were not City monies but
were owed to the plan. The use of these monies for transition costs such as the
MVA is an appropriate use of the funds.
The balance of the $109,000, totaling $51,100, will be spread across all plan
participants in the form of a minor fee increase over the next five years. The fee
increase will be 0.008%, increasing the ICMA fee from 0.049% to 0.057%.
Per the previous September 2018 agenda item for the ICMA agreement, it was
estimated that the average employee would save $160 annually for each
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$50,000 in their retirement account per the new agreement fees. Per this
amendment and the 0.008% fee increase, the estimated savings would
decrease $4 to approximately $156 annually for each $50,000.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 650-221102, Treasurer's Escrow
ICMADefComp, to fund this amendment
5. Gas System
5.1 Approve Agreement No. 8 with Ultimate CNG, LLC for daily temporary mobile CNG
fueling service for Clearwater Gas in Clearwater, FL, approve an increase to Purchase
Order No. 18001102 in the amount of$106,000 for the period April 27, 2019 through May
31, 2019, and authorize the appropriate officials to execute same. (consent)
Staff is requesting that Council extend the services provided by Ultimate CNG,
LLC for a five-week period starting April 27, 2019 through May 31, 2019, under
Service Agreement#8.
Ultimate CNG is currently providing temporary Compressed Natural Gas (CNG)
refueling services, via a mobile CNG storage truck, at our filling station located
at 1020 North Hercules Avenue. Ultimate CNG has been providing this service
since July 2018. The reason for their extended service is due to failed attempts
to repair our primary CNG compressor unit. The initial failure occurred in July
2018, when parts on the compressor were damaged due to a mechanical
failure. Replacement parts were ordered from the manufacturer, Gardner
Denver, who are in England, UK. Unfortunately, when these parts arrived in
August 2018, they did not fix the problem, as oil was bypassing the cylinder
heads and discharging into the receiving tank causing the compressor to run
low on oil. If left unattended, the compressor would run out of oil and seize up
causing massive damage to the entire unit.
Subsequently, a second set of parts were ordered and arrived in October 2018.
Unfortunately, the same problem was occurring after these parts were installed.
Upon recommendation of Trillium CNG, the maintenance contractor for the
station, CGS ordered a third set of parts in order to re-build the entire
compressor head. This order would replace all moving parts in the compressor
assembly. Due to the long list of parts, it took almost three months to arrive
(from England) due to slow production from Gardner Denver. Once the parts
arrived in early March 2019, the rebuild was performed on March 15, 2019.
Unfortunately, the same problem was occurring with the oil bypassing the
cylinder heads and discharging into the receiving tank. Oil consumption was
approximately 5 gallons/hour.
Currently, the unit is turned off and staff is working with Trillium and Gardner
Denver to determine next steps in repairing this unit. Management at Gardner
Denver has advised staff to change the oil to a higher viscosity, run and closely
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monitor oil consumption. The heavier oil should help break in the new parts and
stop the oil from passing through to the unit. It is prudent to continue the
services of Ultimate CNG until this issue is resolved and CGS has two reliable
compressors operating at the fueling station.
The long-term plan to resolve issues at the station is to purchase a third mobile
CNG compressor, which is currently on order and scheduled to arrive in August
2019. CGS also plans to issue a Request for Proposal for a company to audit
all operations and equipment. In addition, the company would provide
recommend changes to improve the overall station operation for the next 10
years.
This purchase order was originally approved by the City Manager in August
2018, in the amount of$99,715 and a 2nd Agreement, in the amount of
$197,600. A third increase was approved by City Council on October 18, 2018,
in the amount of$74,100. Agreement #4 and # 5 were approved on January
17, 2019 in the amount of$324,800. Agreement#6 and #7 were approved on
February 21, 2019 and March 21, 2019, respectively, in the amount of$84,800
each. If approved, this increase will set the total amount of the Purchase Order
to $972,118.50.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in 4232078-531300.
5.2 Approve a Mutual Use Agreement with Tampa Bay Water for the installation of natural
gas distribution mains and authorize the appropriate officials to execute same. (consent)
Tampa Bay Water (TBW) has granted a mutual use agreement through an
easement, for the installation of a natural gas distribution main. This main
extension will provide a continuous feed of gas to all new subdivisions north of
Tower Rd in Pasco County.
The Mutual Use Agreement has two separate sections. Mutual Use Area #1 is
the area within the 32-foot TBW easement that runs along Tower Road, from
Bexley Village Dr to Sunlake Blvd. Clearwater Gas System will be installing a
6-inch gas main, parallel with TBW water main, just along the south side of
Tower Rd. Mutual Use Area #2 is the section where a 50-foot TBW easement
intersects another 32-foot TBW South easement on Tower Road.
The mutual use agreement is sufficient for the City to install and maintain its
facilities as necessary in perpetuity, or until such time as the City determines to
abandon its use.
In response to a question, Gas System Assistant Director Brian Langille said
over 1,000 new customers will be served by this project. Clearwater Gas
System Management Director Chuck Warrington said fifty customers were
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connected last week using a temporary tank. Staff estimates there are
25,000 homes behind the subject subdivision.
5.3 Approve a Contract with Magnolia River Services, Inc., in the amount of$27,000, for the
period May 1, 2019 through April 30, 2020, with the option of four one-year renewals in
the amount of$3,000 per year, to provide gas system flow rate and modeling analysis
and authorize the appropriate officials to execute same. (consent)
Magnolia River was selected, by a Committee, based on their response to RFP
15-19, Natural Gas Distribution Flow Modeling Software and Training. A total of
two vendors submitted responses.
The intent of the RFP was to take Clearwater Gas System's (CGS) existing gas
mains and service lines from our Geographic Information System (GIS) and run
a flow rate analysis. The flow analysis will use the software program
GASWorks, already purchased by CGS, to determine areas that have low
pressure when our distribution system is flowing at peak day demand. It is
common for our system flows to double in the winter time, due to cold weather.
This analysis will assist CGS in better design planning when sizing our gas
main for future expansions and/or replacement of existing lines that do not
adequately supply enough volume of gas.
Under Magnolia River's proposal, they will provide the following:
• Kickoff meeting
• Import all-natural gas mains into the GASWorks program
• Import customer gas load information from Cayenta UMS billing system
• Data clean-up to build and run GASWorks model
• Present the completed model to CGS staff
In addition, Magnolia River will conduct a two-day hands-on training session for
seven CGS employees, so staff can run internal analyses on a regular basis.
Since this agreement has indemnification language, listed in section 8 of the
Services Agreement, it requires City Council review and approval.
APPROPRIATION CODE AND AMOUNT:
CGS has budgeted funds available in account code 3237323-96389.
In response to questions, Gas System Assistant Director Brian Langille said
the software was purchased outside of this transaction. The service
agreement includes onsite training for the first year. The City Attorney said
the indemnification clause states that the City will hold the vendor harmless
in litigation or damages. Contracts that require an indemnification clause are
brought before Council because the potential cost could exceed the cost of
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the contract if there are liabilities, losses,judgments or claims.
6. Human Resources
6.1 Approve the contract between the City of Clearwater and Eastbourne Investments Inc. to
relocate the current onsite health clinic from the current location of Suite 240 to Suite 400
within the Powell Professional Center at 401 Corbett Street, Clearwater for a cost
not-to-exceed $400,230 for the five-year period beginning June1, 2019 through May 31,
2024; approve relocations expenses of not-to-exceed $53,000; approve relocations
expenses of not-to-exceed $53,000; and authorize the appropriate officials to execute
same. (consent)
On July 1, 2010, the City entered into a lease agreement with Powell
Professional Center for a space to be used by the City as an onsite medical
clinic for city employees, retirees, and their dependents covered under the
City's medical insurance.
The original lease provided for the rental of suite 240 containing 2,677 rentable
square feet. The term of the initial lease was three years, commencing on July
1, 2010 and ending on June 30, 2013, with two subsequent renewals: July 1,
2013 through June 30, 2016 and July 1, 2016 through June 30, 2019.
This lease agreement provides for a five-year lease for suite 400 containing
3,719 rentable square feet which will commence on June 1, 2019 and end on
May 31, 2024. Landlord will pay for the costs associated with the buildout and is
responsible for major repairs and maintenance. The lease provides an option
for the City to terminate the lease by providing 120 days written notice at any
time after the first full lease year, with penalty. This lease agreement provides
for a rental rate of$6,282.00 per month, with an escalation of 3% per year.
Relocation expenses are estimated at $53,000 which includes all moving
expenses, additional equipment, re-calibration of existing equipment and IT
implementation.
APPROPRIATION CODE AND AMOUNT:
Funds are available in the Employee Health Center budget (5909835) to fund
the fiscal year 2019 portion of this contract and the relocation expenses.
Funding for future years will be included in the proposed budget request.
In response to questions, Deputy City Manager Jill Silverboard said staff
often discusses the benefit of an employee health clinic with other
municipalities; Oldsmar has recently expressed an interest. Human
Resources Assistant Director Shannon Jones there has been a 34%
decrease of office visits and prescriptions hitting the medical plan. The
current monthly rent is $4,500, which will increase to $6,246. Human
Resources Director Jennifer Poirrier said the City of St. Petersburg is
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exploring the idea of an employee health clinic. Ms. Jones said the property
owner is absorbing the all of the build-out costs.
7. Parks and Recreation
7.1 Approve a Sublease Agreement between the City of Clearwater and the Clearwater
Regional Chamber of Commerce and the State of Florida, Bureau of Public Land
Administration, Division of State Lands for use of the Florida Department of
Transportation Building and property located at 3204 Gulf to Bay Boulevard to allow for
the Clearwater Regional Chamber of Commerce to utilize said property as a visitor
center and for trailhead facilities and authorize the appropriate officials to execute same.
(consent)
Staff recommends that the City (sublessor) enter into a Sublease Agreement
with the Clearwater Regional Chamber of Commerce (sublessee) for the first
floor of the building and approximately 2-acre site located at 3204 Gulf to Bay
Boulevard. The City is currently leasing this property from the State of Florida,
Bureau of Public Land Administration, Division of State Lands.
The City entered into a Lease Agreement with the State of Florida, Bureau of
Public Land Administration, Division of State Lands for lease of said property
August 16, 2017. It has been the intention of the City to sublease a portion of the
property to Clearwater Regional Chamber of Commerce to utilize said location
to operate a trail head, welcome center, and restrooms. For any organization to
sublease the property, the sublessee and the sublessor must sign a sublease
in conjunction with the State.
The sublessee will be responsible for all costs associated with the general
maintenance and improvements to be made inside the building as well as all
utilities, except for water, which the sublessor has agreed to pay.
The term of this Sublease is 10 years.
In response to questions, Parks and Recreation Senior Manager Michael
Lavery said the Chamber of Commerce will be responsible for any build-out
costs. The City will be responsible for maintaining the building, except for
items listed in the sublease. There is not enough space to increase the
number of parking spaces. Parks and Recreation Director Kevin Dunbar said
there are approximately 100 parking spaces at the site.
7.2 Approve co-sponsorship and waiver of requested city fees and service charges for
special events including seven annual city events produced by Parks and Recreation
Department and twenty-four city co-sponsored events produced by others, at an
estimated General Fund cost of$629,140 ($107,750 cash contributions and $521,390
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in-kind contributions) and Enterprise Fund cost of$44,930, for the purposes of Fiscal
Year 2019/20 departmental budget submittals. (consent)
According to City Council Policy, Item M - Special Event Fees, there shall be an
annual review of City sponsored/co-sponsored events during the budget
process. An agenda item approving co-sponsorship and level of support for
these events will be brought before the City Council at the beginning of the
budget process each fiscal year. In the event additional money is required
beyond what is approved in the Fiscal Year (FY) 2019/20 budget, City Council
approval will be required.
Staff recommends that cash and in-kind contributions be included in the various
departmental budgets for FY 2019/20 for co-sponsored special events as
detailed in Special Events Budget Estimates Chart for FY 2019/20.
Cash contributions of$107,750 are for Jazz Holiday ($75,000), Tampa Bay
Veterans Association, Memorial and Veterans Celebrations ($5,000), MLK Jr.
Celebration ($4,750), and the Florida Orchestra ($23,000). This is a reduction
of$3,000 in cash contributions from 2018/19.
Overall, General Fund requests increased by $52,080. This is due in part by
shifting the responsibility for funding of the fireworks display for Clearwater
Celebrates America from the Gas Department to Parks and Recreation
($40,000). Additional increases mainly in Parks and Recreation and the Police
Department are needed to cover the growth and success of three events:
Clearwater Jazz Holiday, Pier 60 Sugar Sand Festival, and Super Boat National
Championships. Enterprise Fund costs decreased by $46,390 for a grand total
increase for FY 2019/20 of$5,690.
One event from 18/19 did not request co-sponsorship for FY 2019/20,
Clearwater Beach Uncorked. Four events were removed and retitled for
accounting purposes (Concert Series at Coachman Park, Blast
Friday/Miracle/Cruisin events, Sports Tourism Events, Downtown Clearwater
Festivals).
Two new events were added, "Make a Difference Day" and "NFCA Leadoff
Classic." Also, the Hispanic Heritage Concert was added back as a city
sponsored event to help defray some of the rising cost of entertainment and
event production for this annual community event. A few events for FY 2019/20
have been renamed, Bay2Beach Music and Arts Festival will be called
Clearwater Music and Arts Festival and Clearwater Seafood and Wine Festival
has been renamed to Feast on the Beach.
Also, included on the Special Events Budget Estimates Chart for FY 2019/20 is
a list of additional events requiring some type of support from the Parks and
Recreation Department Special Events Division.
Special Events Division processed 681 special events applications during 2018,
including 226 general permits, 330 wedding permits, 27 co-sponsored event
permits, 27 Department supported event permits, and 71 park usage permits.
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In response to questions, Parks and Recreation Supervisor Lelia
Peterson said the Downtown Clearwater Craft Beer Festival did not submit
an application, it may become a department sponsored event for 2019/2020.
The DuPont Registry event has been suspended, a new date has not been
provided. Parks and Recreation Director Kevin Dunbar said the NFCA
Classic is a fast pitch softball tourney that will be held the week prior to the
ESPN Classic. The City will be providing in-kind support to NFCA.
In response to a suggestion, the City Manager said the NAACP is under new
leadership who are aware of the city resources associated with the MLK
March. The MLK Rally is a community event that has struggled to attract
participants, like the march. He said the MLK Breakfast struggled in the past
that now attracts heavy community participation.
Staff was directed to take the item off the Consent Agenda.
8. Police Department
8.1 Approve an agreement with Axon, Incorporated, of Scottsdale, AZ, in the amount of
$114,000.00, for interview room recording equipment and licensing, in accordance with
City Code of Ordinances Section 2.564(1)(d) Other Government Entities Bids and
authorize the appropriate officials to execute same. (consent)
On February 7, 2019, the Council approved an agreement between the Police
Department and Axon, Incorporated, for a Digital Evidence Management system
to create operational efficiencies with regard to evidence location/retention,
address public records requests, and more appropriately aggregate and control
property disposals relating to electronic evidence or items which could be
digitized. Axon, Incorporated was the recommended vendor, selected as a
result of Request for Proposal (RFP) 29-18.
Currently, the Police Department has five interview rooms within the Criminal
Investigations Division and one Driving Under the Influence (DUI) room, which is
accessible by all Patrol personnel, which are equipped with video and/or audio
recording equipment. Building upon the foundation of the Digital Evidence
Management system, the Police Department seeks approval to execute an
agreement with Axon, Incorporated, to update the Department's existing video
and audio recording equipment and ensure compatibility with the Axon Digital
Evidence Management system.
The pricing included in this agreement was previously competitively solicited
and obtained through National Purchasing Partners, a national resource for
public entities for similar public solicitations; the City of Clearwater is a
participating member in this partnership.
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The Department anticipated this purchase and has funding available for the first
year of the agreement, in the amount of$66,915.00 plus 5% project contingency
($3,881), through P1802 - Police Equipment Replacement. The four
subsequent years' service and support is estimated at an annual amount of
$10,801 ($43,204).
APPROPRIATION CODE AND AMOUNT:
FY19 - P1802 Police Equipment Replacement $66,915.00. Future fiscal year
funding will be required through the annual Operating Budget process.
9. Planning
9.1 Approve the annexation, initial Future Land Use Map designation of Residential/Office
General (R/OG) and initial Zoning Atlas designation of Office (0) District for 2233 Nursery
Road and an unaddressed parcel abutting to the south, and pass Ordinances 9250-19,
9251-19, and 9252-19 on first reading. (ANX2019-02004)
This voluntary annexation petition involves 1.081 acres of property consisting of
two parcels of land, one of which is currently used as an office (2233 Nursery
Road) and the other which is vacant. The parcel located at 2233 Nursery Road
is approximately 345 feet south of Nursery Road and 265 feet east of South
Belcher Road, and the vacant parcel abutting to the south is approximately 423
feet south of Nursery Road. The applicant is requesting annexation in order to
receive sanitary sewer and solid waste service from the City. The parcels are
located within an enclave and are contiguous to existing city limits to the west,
north and east. It is proposed that the property be assigned a Future Land Use
Map designation of Residential/Office General (R/OG) and a Zoning Atlas
designation of Office (0).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The developed parcel currently receives water service from the City, but
the vacant parcel does not. The closest sanitary sewer line is located to
the west along the adjacent Walgreens' property line. The applicant is
aware of the required sanitary sewer impact and assessment fees
which must be paid in full prior to connection and of any additional costs
to extend to the City's sanitary sewer and water lines. Collection of solid
waste will be provided to the property by the City. The property is located
within Police District III and service will be administered through the
district headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to this property by Station
49 located at 565 Sky Harbor Drive. The City has adequate capacity to
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serve this property with sanitary sewer, solid waste, police, fire and EMS
service. The proposed annexation will not have an adverse effect on
public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
• The proposed Residential/Office General (R/OG) Future Land Use Map
category to be assigned to the property is consistent with the
Countywide Plan designation. This designation primarily permits
residential uses at a density of 15 units per acre or nonresidential uses
at a floor area ratio (FAR) of 0.50. The proposed zoning district to be
assigned to the parcels is Office (0). The use of the parcel at 2233
Nursery Road is consistent with the uses allowed in the District and the
property exceeds the District's minimum dimensional requirements. If
the vacant (unaddressed) parcel were to develop in the future, any
proposed development would be required to meet the standards of the
Office (0) District. The proposed annexation is therefore consistent with
the Countywide Plan and the City's Comprehensive Plan and
Community Development Code; and
• The property proposed for annexation is contiguous to existing city limits
to the west, north and east; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
Vice Mayor Cundiff departed Chamber at 11:54 a.m. and returned at 11.57
a.m.
In response to a question, Planner Kyle Brotherton said the site was used as
a parking lot for McDonald's.
9.2 Approve the annexation, initial Future Land Use Map designation of US
19-Neighborhood Center (US 19-NC) and initial Zoning Atlas designation of US 19
District for an unaddressed parcel located on the southwest corner of Nursery Road and
US Highway 19 North, together with all abutting Nursery Road right-of-way; and pass
Ordinances 9253-19, 9254-19 and 9255-19 on first reading. (ANX2019-02005)
This voluntary annexation petition involves 0.516 acres of property which is
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Council Work Session Meeting Minutes April 15, 2019
currently vacant. The parcel is located on the southwest corner of Nursery
Road and US Highway 19 North. The applicant owns 18584 US Highway 19
North, the L-shaped parcel abutting to the west and south of the subject
property, and is requesting this annexation so that this additional parcel is also
in the City's jurisdiction for future redevelopment of the entire site. The property
is contiguous to existing city limits in all directions, and the annexation of the
property will eliminate an enclave. The Development Review Committee is
proposing that the 0.117 acres of abutting Nursery Road right-of-way also be
annexed. It is proposed that the property be assigned a Future Land Use Map
designation of US 19-Neighborhood Center (US 19-NC) and a Zoning Atlas
designation of US 19.
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently does not have water or sewer service as the
parcel was previously used as a parking lot for a fast food restaurant.
The applicant is requesting annexation in order to prepare a unified plan
for redevelopment and would include this parcel within any development
application. Therefore, connection to urban infrastructure (i.e., city sewer
and water) is not being requested at this time but is anticipated in the
future. The applicant is aware that the required sanitary sewer and water
impact and assessment fees must be paid in full prior to connection and
of any additional costs to extend to the City's sanitary sewer and water
lines. The property is located within Police District III and service will be
administered through the district headquarters located at 2851 N.
McMullen Booth Road. Fire and emergency medical services will be
provided to this property by Station #49 located at 565 Sky Harbor Drive.
The City has adequate capacity to serve this property with solid waste,
police, fire and EMS service, as well as water and sanitary sewer when
requested in the future. The proposed annexation will not have an
adverse effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.5 Unincorporated property within the Clearwater
Planning Area located within the US 19 Corridor redevelopment
area shall be designated through an amendment to the Future
Land Use Map with the appropriate future land use category upon
annexation, consistent with the US 19 Regional Center, US 19
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Neighborhood Center and US 19 Corridor future boundaries
depicted on Map A-17.
• The US 19-Neighborhood Center (US 19-NC) category primarily permits
a mix of uses at a floor area ratio (FAR) of 1.5. The proposed zoning
district to be assigned to the property is US 19 District. The proposed
annexation is therefore consistent with the City's Comprehensive Plan
and Community Development Code;
• The proposed US 19-Neighborhood Center (US 19-NC) Future Land
Use Map category to be assigned to the property will require an
amendment to the Countywide Plan Map from Retail & Services (R&S)
to Activity Center (AC); and
• The property proposed for annexation is contiguous to existing city limits
in all directions; therefore, the annexation is consistent with Florida
Statutes Chapter 171.044.
9.3 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 1763 Ragland Court, together with all right-of-way of Ragland Court; and pass
Ordinances 9262-19, 9263-19 and 9264-19 on first reading. (ANX2019-02008)
This voluntary annexation petition involves 0.218 acres of property consisting of
one parcel of land occupied by a single-family home. The parcel is located on
the north side of Ragland Court approximately 110 feet east of Ragland Avenue.
The applicant is requesting annexation in order to receive sanitary sewer and
solid waste service from the City. The property is located within an enclave and
is contiguous to existing city limits to the west, north and east. The
Development Review Committee is proposing that the 0.196 acres of Ragland
Court right-of-way not currently within the City also be annexed. It is proposed
that the property be assigned a Future Land Use Map designation of Residential
Low (RL) and a Zoning Atlas designation of Low Medium Density Residential
(LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from Pinellas County. The
closest sanitary sewer line is located in the adjacent Ragland Court
right-of-way. The applicant has paid the required sewer impact fee in full
and is aware of the additional costs to extend City sewer service to the
property. Collection of solid waste will be provided to the property by the
City. The property is located within Police District III and service will be
administered through the district headquarters located at 2851 N.
McMullen Booth Road. Fire and emergency medical services will be
provided to this property by Station 48 located at 1700 North Belcher
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Council Work Session Meeting Minutes April 15, 2019
Road. The City has adequate capacity to serve this property with
sanitary sewer, solid waste, police, fire and EMS service. Water service
will continue to be provided by Pinellas County. The proposed
annexation will not have an adverse effect on public facilities and their
levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category to
be assigned to the property is consistent with the Countywide Plan
designation. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the property is Low Medium Density Residential (LMDR). The use of
the subject property is consistent with the uses allowed in the District
and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing city limits
to the west, north and east; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
9.4 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 1767 Cardinal Drive, and pass Ordinances 9259-19, 9260-19, and 9261-19 on first
reading. (ANX2019-02007)
This voluntary annexation petition involves a 0.197-acre property consisting of
one parcel of land occupied by a single family home. The parcel is located on
the east side of Cardinal Drive approximately 950 feet north of SR 590. The
applicant is requesting annexation in order to receive sanitary sewer and solid
waste service from the City. The property is located within an enclave and is
contiguous to existing city limits to the north, south and west. It is proposed that
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City of Clearwater
Council Work Session Meeting Minutes April 15, 2019
the property be assigned a Future Land Use Map designation of Residential Low
(RL) and a Zoning Atlas designation of Low Medium Density Residential
(LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from the City. The closest
sanitary sewer line is located in the adjacent Cardinal Drive right-of-way.
The applicant has paid the City's sewer impact and assessment fees
and is aware of the additional costs to extend City sewer service to this
property. The property is located within Police District III and service will
be administered through the district headquarters located at 2851 N.
McMullen Booth Road. Fire and emergency medical services will be
provided to this property by Station #49 located at 565 Sky Harbor Drive.
The City has adequate capacity to serve this property with sanitary
sewer, solid waste, police, fire and EMS service. The proposed
annexation will not have an adverse effect on public facilities and their
levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the Countywide Plan designation of the property. This
designation primarily permits residential uses at a density of 5 units per
acre. The proposed zoning district to be assigned to the property is the
Low Medium Density Residential (LMDR) District. The use of the
subject property is consistent with the uses allowed in the District and
the property exceeds the District's minimum dimensional requirements.
The proposed annexation is therefore consistent with the Countywide
Plan and the City's Comprehensive Plan and Community Development
Code; and
• The property proposed for annexation is contiguous to existing city limits
to the north, south and west; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
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City of Clearwater
Council Work Session Meeting Minutes April 15, 2019
9.5 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 800 Moss Avenue and 3046 Grand View Avenue, and pass Ordinances 9256-19,
9257-19, and 9258-19 on first reading. (ANX2019-02006)
These voluntary annexation petitions involve 0.437 acres of property consisting
of two parcels of land occupied by single family homes. The parcels are located
generally north of Drew Street, south of SR 590, and within '/4 mile west of
McMullen Booth Road. The applicants are requesting annexation in order to
receive sanitary sewer service from the City as part of the Kapok Terrace
Sanitary Sewer Extension Project. The properties are located within an enclave
and are contiguous to existing city limits along at least one boundary. It is
proposed that the properties be assigned a Future Land Use Map designation of
Residential Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from the City. Collection
of solid waste will be provided to the properties by the City. The
applicants have paid the required sewer impact fee in full. The property
at 800 Moss has been connected to the City's sewer system, and the
owner of 3046 Grand View Avenue is aware of the additional costs to
extend city sewer service to this property. The properties are located
within Police District III and service will be administered through the
district headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to these properties by
Station #49 located at 565 Sky Harbor Drive. The City has adequate
capacity to serve these properties with sanitary sewer, solid waste,
police, fire and EMS service. The proposed annexations will not have an
adverse effect on public facilities and their levels of service; and
• The proposed annexations are consistent with and promote the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
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City of Clearwater
Council Work Session Meeting Minutes April 15, 2019
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category to
be assigned to both properties is consistent with the Countywide Plan
designation. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the properties is Low Medium Density Residential (LMDR). The use
of the subject properties is consistent with the uses allowed in the
District and the properties exceed the District's minimum dimensional
requirements. The proposed annexations are therefore consistent with
the Countywide Plan and the City's Comprehensive Plan and
Community Development Code; and
• The properties proposed for annexation are contiguous to existing city
limits along at least one boundary; therefore, the annexations are
consistent with Florida Statutes Chapter 171.044.
10. Solid Waste
10.1Approve a Contract (Blanket Purchase Order) to Goodyear Commercial Tire and Service
and Monro Muffler Brake for an amount not to exceed $670,000 annually for the purchase
of Goodyear tire products and services for city motorized equipment through March 31,
2024, in accordance with Sec. 2.564(1)(d), Code of Ordinances - Other government bid
and authorize the appropriate officials to execute same. (consent)
This contract covers the purchase of various tire sizes for use on all city
vehicles and offers discount pricing up to 55% for their services for all
commercial vehicles which includes road service assistance, tire repairs,
mounting and dismounting, tire rotation, balancing and disposal. Goodyear also
does fleet inspections of tires on a set schedule at no charge.
This contract is a piggyback off of the State of Florida Alternate Contract Source
No. 25172500-19-ACS effective through March 31, 2024. Fleet will be
presenting an additional contract through the Florida Sheriff for alternative
pricing at a later meeting. Fleet requests an amount not to exceed $670,000
annually for the contract term. If the contract is annulled for any reasons, then
Fleet services will seek alternative sourcing options.
Local vendors currently used under this contract are Monro Muffler dba Tire
Choice and Goodyear Commercial Tire & Service Center (formerly Wingfoot).
APPROPRIATION CODE AND AMOUNT:
5666611-550700 (Tires) $550,000
5666611-546500 (Repairs & Services) $120,000
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Council Work Session Meeting Minutes April 15, 2019
Funds are currently available in the current year budget and will be budgeted
each year accordingly.
11. Legal
11.1 Request authority to settle case of City of Clearwater v. Carolyn Curry, Case No.
18-6008-CI. (consent)
On July 19, 2018, the City retained Weidner Law, P.A. (outside counsel) for
representation in municipal lien foreclosure matters. The outside counsel then
filed a foreclosure action Carolyn Curry, owner of the property located at 1005
N. Highland St.
Since that time, the property has been brought into full compliance with the
City's codes. Ms. Curry has agreed to pay the City's administrative and legal
costs in exchange for dismissal of the lawsuit. Therefore, authority is being
sought to settle this case for the City's administrative and legal costs.
In response to a question, Assistant City Attorney Mike Fuino said there is a
redevelopment plan associated with both parcels, which is going through the
development order process. The plan proposes to redevelop the site with an
apartment complex. The two parcels are adjacent to each other. If the
existing structures is not demolished within the defined timeframe, the
property owner must pay the City$500,000.
11.2Request for authority to settle Pinellas County Case Nos. 18-8364-CI and 18-8366-CI.
(consent)
On July 19, 2018 the City retained Weidner Law, P.A. (outside counsel) for
representation in municipal lien foreclosure matters. The outside counsel then
filed two foreclosure actions against two commercial properties located at
19320 US Highway 19 and 19400 US Highway 19.
The aggregate lien total amount is approximately $750,000.
The defendants in those cases have offered to globally settle both cases for
$250,000 and have agreed that if demolition of the buildings located on the
properties has not been initiated by a date certain, it will be required to pay the
remaining amounts of the liens. The defendants have also agreed to implement
interim corrective measures and 24/7 security until demolition begins.
Authority is requested to settle the two cases on these terms.
11.3Adopt Ordinance 9265-19 on second reading, vacating a 10 foot by 75-foot portion of a
platted utility easement lying in Lot 32, Skycrest Greens Addition, as recorded in Plat
Book 69, Page 6, of the Public Records of Pinellas County, Florida.
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City of Clearwater
Council Work Session Meeting Minutes April 15, 2019
12. City Manager Verbal Reports
12.1 Imagine Clearwater (WSO)
There are two items to discuss today related to Imagine Clearwater. The first
discussion is about three elements of the plan which council asked staff to take
a little deeper dive into as the work order with Stantec is formulated. The
second item is to provide Council with a look ahead for the next four months of
Imagine.
Review of the plan
Staff has provided information which includes a review of the items for
discussion, as well as the current site plan, alternative site plan, and rendering
of the Pavilion. The areas of discussion are:
• Covered area for the Pavilion
• Removal of the pedestrian bridge
• Cleveland Street/Parking Adjustments
4-Month Look Ahead
Staff has created an outline of the 4-Month Look Ahead for May through August
and the overall project task list. Please note that the look ahead includes
multiple item shown as TBD. Those dates will be refined in the next two weeks
prior to its release in May.
Assistant City Manager Micah Maxwell said the cover for the bandshell and
alternative plan were discussed at the last meeting. The covered pavilion
area alt view is smaller by 5,000 sq. ft., with the upper part is no longer
covered. This change would limit the types of events that can be held in the
pavilion area. Staff will need to determine what types of events will no longer
be pursued if the covered area is removed. For instance, the market would
be located in the lower area during the cooler months and under the covered
area during the warmer and rainy months. He said staff will need to
determine the impact removing the covered area will have on event
programming. He reviewed the proposed pedestrian bridge from the park to
the south of the walk bluff. He said removing the bridge would break up the
ability for pedestrians to walk from the north to south on the bluff. Staff is
concerned that removing the bridge from the plan would eliminate what
connects the waterfront portion of the park to the Downtown. Staff is also
concerned that the change would not provide direct access from the civic
gateway to the south bluff walk. Mr. Maxwell reviewed plans for an active
through-street and parking near the lake. The alternative plan eliminates the
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City of Clearwater
Council Work Session Meeting Minutes April 15, 2019
through-street portion and shifts the parking to an edge. Staff will come back
in a couple of weeks to seek council direction on the alternatives.
In response to questions, Mr. Maxwell said there will be storage underneath
the pavilion deck, reducing the covered area may minimally reduce the
storage space and restrooms. If the alternative is pursued, the platform for
the market will remain but not the cover. From an operational perspective,
the police department would provide enforcement of the elevated walkway
during events, ensuring area that must be clear remain clear. The height of
the bluff walk varies, staff will work with consultants to link the north and
south without a pedestrian bridge. Mr. Maxwell said the library plans were
placed on hold due to the bandshell conversations, staff is determining how
the bandshell and cover elimination effect programming. Currently, the
library must shutdown when there is an event due to parking and noise; staff
is looking at alternatives that would mitigate the Library needing to shutdown.
Some of the reactivation plans for the library include internal re-orientation of
the space within the existing footprint that would support Imagine Clearwater
and maintain the library functions.
Staff was directed to provide a rendering that depicts the level of the
platform, the height of the roof in comparison to the neighbor to the south.
13. City Attorney Verbal Reports — None.
14. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
15. Council Discussion Item
15.1 Sign Code/Capitol Theatre - Councilmember Allbritton
Councilmember Allbritton said the city code was recently updated to allow
businesses more flexibility for bigger signs. The code changes have been
received well in Downtown. He requested consideration to amend the city
code to allow the same flexibility to other urban areas where it is important
for pedestrians to identify businesses. He also requested consideration to be
given to include language in the city code that would allow theaters to have
marquis signs with chaser lights.
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Council Work Session Meeting Minutes April 15, 2019
It was stated that Council discussed having a marquis sign at the
Capitol Theatre in the and it was not supported because Cleveland Street is
no longer a thoroughfare.
In response to a suggestion, the City Attorney said the code can be
amended to allow marquis signs for theaters in the Downtown area. She did
not recommend amending the code to allow marquis signs for one entity.
There was consensus to schedule a future discussion after the Planning staff
researches the request and conducts council one-on-ones.
16. Closing Comments by Mayor— None.
17. Adjourn
The meeting adjourned at 12:49 p.m.
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City of Clearwater