04/01/2019 Council Work Session Meeting Minutes April 1, 2019
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
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Meeting Minutes
Monday, April 1, 2019
9:00 AM
Council Chambers - Main Library
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes April 1, 2019
Roll Call
Present 5 - Mayor George N. Cretekos, Councilmember Bob Cundiff,
Councilmember David Allbritton, Councilmember Hoyt Hamilton, and
Councilmember Jay Polglaze
Also Present: William B. Horne II - City Manager, Jill Silverboard — Deputy City
Manager, Micah Maxwell —Assistant City Manager, Pamela K.
Akin - City Attorney, Rosemarie Call - City Clerk, and Nicole Sprague
— Official Records & Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 9:00 a.m. in Council Chambers at the
Main Library.
2. Presentations — Given.
2. 1 Firefighter of the Year Shawn Lawrentz and Fire Medic of the Year Logan Chaple
3. Planning
3.1 Provide update on the Complete Streets for Clearwater Implementation Plan, including a
summary of preliminary implementation recommendations. (WSO)
The provision of adequate transportation facilities infrastructure is one of the
most important components needed to support future redevelopment in the city,
and providing safe, multimodal choices will be necessary to accommodate
future growth without sacrificing roadway efficiency. Complete Streets provide
people of all ages and abilities with safe and comfortable travel options,
balancing the needs of different transportation modes within the overall system.
Streets include the entire right-of-way, not just curb to curb, and it is important
to plan, design, and build streets with all users in mind, while also being flexible
enough to address changes to the transportation landscape.
Recognizing this need for change, the City Council authorized a work order with
Kimley-Horn and Associates to prepare a Complete Streets implementation
plan, which kicked off in early 2018. With assistance from the consultant team,
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the Planning and Development Department worked with stakeholders from
throughout the city to define mobility and infrastructure concerns and desires to
be addressed by the plan. Public outreach included three Complete Streets
Advisory Committee meetings, three community open house meetings, and a
MetroQuest survey which was taken by 921 people and generated 190
comments.
This plan establishes a framework of various modes used for travel with a
flexible design toolkit, and a method for implementation as part of transportation
planning and other city processes. The goal is to incorporate Complete Streets
improvements into the existing project review processes to ensure that the
city's transportation system and facilities serve all users. Most enhancements
would be part of other departments' projects (e.g., stormwater, resurfacing) that
impact streets, allowing Complete Streets improvements to be constructed at a
fraction of the overall project cost. In addition, a wide variety of improvements
can be installed using low cost materials (e.g., paint, flex posts) as
demonstration projects to test the design's safety and efficiency before moving
forward with permanent installation. This approach has been used by cities
throughout the country to not only test designs but also show the public how
they work.
Key recommendations within the plan include:
1. Develop an inter-departmental process to integrate Complete Streets
improvements into each department's project review and goals.
2. Approve a Complete Streets Policy for the city. (Bicycle Friendly
Community (BFC) designation requires a Complete Streets Policy).
3. Create a Complete Streets Advisory Committee (meets a BFC
designation requirement).
4. Integrate support for Complete Streets into the Comprehensive Plan.
5. Amend the Community Development Code to be consistent with the
Complete Streets implementation plan guidelines (BFC designation
credits plans that apply the AASHTO and NACTO bicycle facility design
guides and implementation as are relied upon in this plan).
6. Create a Complete Streets education program.
7. Evaluate the plan's success using the performance measures
established within.
It is anticipated that the final plan will be ready for City Council approval within
the next few months.
Kimley Horn representative Jared Schneider provided a PowerPoint
presentation.
In response to questions, Mr. Schneider said staff will continue to work with
Pinellas County regarding how technology is used to move traffic during
peak times, particularly the intersections during the p.m. hours. The area
around Drew Street and Missouri Avenue could be looked at for a potential
roundabout, the suggestion has been raised to FDOT. Transportation
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Planner Ric Hartman said staff is talking with Pinellas County and FDOT
about how to improve the flow of vehicles at intersections, even with slower
speeds, as part of the FDOT lane elimination review process.
The City Manager said, as it relates to Drew Street, the City came out in front
of the Complete Streets Policy development as part of Council's reaction to
the idea of Drew Street as a complete street. Drew Street will catch up with
the policy that has been established by state and county partners.
In response to questions, Mr. Hartman said staff would design differently for
trails crossing a major road, providing ample room for people to cross the
trail and installing enhanced signals and markings. Major conflict points will
be painted green. He said no two streets are alike and no street will serve all
people equally. Streets need to be designed around priority modes, such as
pedestrians or vehicles. Mr. Schneider said the City has placed a lot of
investment in traffic calming, slowing speeds where people should be biking.
4. Economic Development and Housing
4.1 Approve a Contract for Purchase of Real Property by the City of Clearwater of certain real
property owned by The School Board of Pinellas County, Florida, with a purchase price of
$1,800,000 and total expenditures not to exceed $1,825,000; authorize the appropriate
officials to execute same, together with all other instruments required to affect closing;
and approve the transfer of$1 825,000 from general fund reserves at mid-year to cover
the cost of the purchase. (consent)
The subject property is approximately two acres and contains improvements
that were formerly used as North Ward Elementary School. The property is
located at 900 North Fort Harrison Avenue, bordered by Nicholson Street, N
Osceola Avenue, Cedar Street and N Fort Harrison Avenue. The former school
is one of several community assets in Downtown Clearwater's Old Bay
Character District including the Seminole Boat Ramp, the Francis Wilson
Playhouse and the Pinellas County Trail. Forward Pinellas recently approved a
Complete Streets planning grant for Fort Harrison Avenue. By taking ownership
of this strategic property, the City will be in a stronger position to control the
long-term future use of the property to ensure we capitalize on the range of city
investment in the Old Bay District.
The City obtained two independent appraisals performed on the property.
James Millspaugh and Associates, Inc. valued the property at $1,500,000 with a
valuation date of November 2, 2017. Tobias Realty Advisors, LLC valued the
property at $1,235,000 with a valuation date of February 6, 2018.
Shortly after receiving the appraisal reports, activities transpired giving reason to
believe an abrupt shift in property values had occurred: City Council approved
the Clearwater Downtown Redevelopment Plan (CDRP) significantly changing
development rights on the property providing substantial increases in allowable
floor area ratio and density on the subject property; and, several transactions on
properties comparable to the N Ward property closed at higher acquisition
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prices than previously seen. For these reasons, School Board staff reached out
to Mr. Millspaugh and Mr. Tobias and requested updated appraisals. The
updated reports represented values of$1,850,000 (valuation date of November
15, 2018) and $1,475,000 (valuation date of January 16, 2019), respectively.
School Board staff has requested two unique provisions in the contract.
* If, within five years of closing, the city sells the property to a third party at a
price exceeding $1,800,000, the city will equally share the difference between
the sale price to the third party and $1,800,000 less any capital improvements
the city has made to the property.
* The School Board is planning major improvements to Clearwater High School.
They are committing to invest $137,500 from proceeds from the sale of N Ward
into a beautification project at Clearwater High School. The project will be visible
from State Road 60 and will require approval by city staff. The amount to be
invested is the difference between the sale price and the mid-point of the more
recent set of appraisals.
Other notable terms:
* The City will have 60 days to conduct due diligence.
* Closing will be on or before June 28, 2019 but may be extended by either party
for an additional 60 days.
Acquisition Costs:
Purchase Price $1,800,000
Survey $5,400
Phase 1 Environmental Analysis $3,000
Building Inspection $10,260
Closing Costs $1,000
Operation/Maintenance Costs for Remainder of FY19 $5,000
TOTAL $1,824,660
Following acquisition of the property, staff will take steps to determine the
feasibility of potential future uses.
APPROPRIATION CODE AND AMOUNT:
A mid-year amendment will increase non-departmental cost code
0107010-560300, Land Development, funded by an allocation of General Fund
reserves.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a mid-year quarter budget
amendment allocating General Fund reserves in the amount of$1,825,000 to
cost code 0107010-560300, Land Development. Inclusive of this item if
approved, a net total of$1,428,701 of General Fund reserves has been
appropriated by Council to fund expenditures in the 2018/19 operating budget.
The remaining balance in General Fund reserves after the 8.5% reserve is
approximately $13.2 million, or 8.9% of the current General Fund operating
budget.
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In response to questions, Economic Development and Housing Assistant
Director Chuck Lane said the revised downtown development plan tripled the
allowable density in FAR for this property and increased its value. The City
will provide $140,000 for landscaping now but if the funds are not spent
within a certain time, they will have to pay the funds back.
5. Gas System
5.1 Approve a Contract with Olameter DPG, LLC, in the annual amount of$600,000, with the
option for two, one-year term extensions, to provide natural gas line locating services and
authorize the appropriate officials to execute same. (consent)
Olameter was selected based on their response to RFP 21-19 "Natural Gas
Distribution Main & Service Line Locating Services." They were the lowest and
most responsive bidder out of three submittals.
Florida State law requires anyone who plans to dig and/or perform excavation
activities in the right of way or on private property to call the FL Sunshine
One-Call center and place a ticket 48-hrs prior to performing any excavation.
Once the locate ticket is received, a Line Spotter goes out to the site and marks
the approximate location of our gas lines, usually with flags and spray paint.
This will inform the contractor/excavator of the approximate location of city
facilities once they commence excavation.
In 2018, Clearwater Gas System (CGS) received approximately 50,000 locate
tickets from the FL Sunshine One-Call center. CGS projects the ticket count
will be approximately 55,000 over the next 12 months, as construction activities
increase.
APPROPRIATION CODE AND AMOUNT:
CGS has budgeted funds available in account codes 4232066-530300 (Pinellas
Gas Maintenance) and 4232173-530300 (Pasco Gas Maintenance).
6. Parks and Recreation
6.1 Approve grant funds awarded to the City from Clearwater for Youth, in the amount of
$18,000 for a flag football league and track program to serve local youth and establish a
special program, G1907 - Clearwater for Youth Grants, for these funds at mid-year.
(consent)
The City has been awarded funds in the amount of$18,000 from Clearwater for
Youth to offer recreational programs to local youth through a flag football league
and track program.
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An allocation of$10,000 of the funds will provide uniforms, footballs, and
equipment needed to establish a flag football league at the Ross Norton
Recreation Center, serving children from ages 8-17 in the Lake Belleview
Community.
The remaining $8,000 of funds will be used for a track program to purchase
uniforms and shoes. This program will be operated through the North
Greenwood Recreation Center and partner with Ross Norton Recreation Center
and Clearwater Neighborhood Family Center. The athletes, ranging from ages
8-15, will compete against other track teams throughout the County.
No matching funds are required; no additional operating impacts are needed to
support this program.
These grants were approved by the Resource Management Committee at their
March 13, 2019 meeting.
APPROPRIATION CODE AND AMOUNT:
A mid-year budget amendment will establish program G1907 "Clearwater for
Youth Grants", with a budget of$18,000 to account for this grant funding.
In response to a question, Parks and Recreation Director Kevin Dunbar said
the flag football program will be held at the baseball fields behind Ross
Norton on Sundays.
7. Engineering
7.1 Approve the request from the owner of property addressed as 1416 Leo Lane E. to
vacate a 10-ft. by 75-ft. portion of a platted Utility Easement lying in Lot 32, Skycrest
Greens Addition, as recorded in Plat Book 69, Page 6 of the Public Records of Pinellas
County, Florida, and pass Ordinance 9265-19 on first reading.
The property owner at 1416 Leo Lane E., Clearwater, has requested that the
City vacate 10 feet of a platted Utility Easement along the rear of their property.
The purpose of this vacation will be to allow the homeowner's existing pool &
pool deck not to encumber into the easement.
There are no utilities present within this easement. All city departments have
reviewed this vacation and have no objection.
7.2 Declare surplus for conveyance to the City of Clearwater Community Redevelopment
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Agency (CRA), certain real property located at 115 S. Martin Luther King Jr. Ave, for
subsequent sale by the CRA for redevelopment purposes. (APH)
In October 2003, the City of Clearwater acquired the subject property via
Warranty Deed, as recorded in O.R Book 13185, Page 1820. et. seq., Public
Records of Pinellas County, Florida.
An independent appraisal was performed on the property on April 18th, 2018 by
Jim Millspaugh and Associates. The appraisal report determined that the fair
market value of the property is $415,000.00.
The CRA Director has requested that the property be declared surplus for
transfer to the CRA. City staff recommends City Council approval of the CRA
proposal, whereby the CRA purchases the property from the City with a sales
price of$300,549.11. The City Finance Director and the CRA Director have
mutually agreed to the purchase price as said purchase price will make the City
whole as to its investment in the property.
The CRA's intent is to assemble the parcel with the CRA-owned parcel directly
adjacent to the East and issue a Request for Proposals from developers.
City stakeholders have reviewed and support declaring the property surplus.
7.3 Declare surplus for conveyance to the City of Clearwater Community Redevelopment
Agency (CRA), certain real property located at the Southwest Corner of Prospect Avenue
and Park Street, legally described as Tract 3 of the Plat Mediterranean Village in the
Park, as recorded in Plat Book 125, Pages 44-46 of the Public Records of Pinellas
County, Florida, for subsequent sale by the CRA for redevelopment purposes. (APH)
In July 1999, the City of Clearwater acquired, via a HUD grant (Grant), the
.41-acre property along with 3 other parcels to utilize in the Prospect Lake
Project for Stormwater utilities.
The City was able to complete the Prospect Lake Project on less land than
originally expected, resulting in excess land being encumbered by the Grant
restrictions. To free up the land for redevelopment, the prorated portion of the
Grant needed to be reimbursed to HUD. The City has reimbursed HUD a net
expenditure of$82,774.68 for this property and is now free of any HUD
restrictions or obligations.
An independent appraisal was performed on the property on June 7th, 2018 by
Jim Millspaugh and Associates. The appraisal report determined that the fair
market value of the lot is $260,000.00.
The Community Redevelopment Agency (CRA) Director has requested that the
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property be declared surplus for transfer to the CRA. City Staff recommends
City Council approval of the CRA proposal, whereby the CRA purchases the
property from the City with a sales price of$260,000.00.
The CRA's intent is to issue a Request for Proposals to seek redevelopment
opportunities for the site.
City stakeholders have reviewed and support declaring the property surplus.
tom
be - total of ten yrs (5 yrs) with option for renewal (y)
7.4 Declare surplus for conveyance to City of Clearwater Community Redevelopment Agency
(CRA), certain real property located at the SW Corner of Cleveland St. and S. Dr. Martin
Luther King Jr. Ave., legally described as; the North 282.5 feet of the East 50 feet of
Block 5, according to the plat of Sarah McMullen's Subdivision, as recorded in Plat Book
1, Page 41, Public Records of Pinellas County, Florida; together with all that part of the
West 90 feet of the East 110 feet of the Northwest '/4 of the Northwest '/4 of Section 15,
Township 29 South, Range 15 East, which lies between Eastwardly projections of the
North and South Boundaries of the part of said Block 5 thus defined, less and except any
road rights-of-way. (APH)
In August 2018, the City of Clearwater acquired the .73-acre unimproved lot via
a multi-property land swap.
An independent appraisal was performed on the property on March 21, 2018 by
Jim Millspaugh and Associates. The appraisal report determined that the fair
market value of the property is $640,000.00.
The CRA Director has requested the property be declared surplus for transfer
to the CRA. City Staff recommends City Council approval of the CRA proposal,
whereby the CRA purchases the property from the City with a sales price of
$364,782.89. The City Finance Director and the CRA Director have mutually
agreed to the purchase price as said purchase price will make the City whole
as to its investment in the property. The CRA's current plans are to utilize the
property for a public parking lot to support downtown development.
The CRA intends to utilize the property for a public parking lot to support
downtown development.
City stakeholders have reviewed and support declaring the property surplus.
7.5 Approve a Business Lease Contract between the City of Clearwater and Lutheran
Services Florida, Inc. for the use of city-owned properties located at 701 N Missouri
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Avenue and authorize the appropriate officials to execute same. (consent)
The City has leased out city property at 701 N Missouri Avenue for the Head
Start program for several years and specifically to Lutheran Services Florida
(LSF) for over 5 years. Head Start is a community service program aimed at
providing preschool-aged children with structured recreation and educational
opportunities. The Head Start program is funded by federal grant dollars and is
being operated by LSF, a Non-Profit Agency, at the 701 N Missouri site under
the direction of the US Department of Health and Human Services.
The Head Start facility at 701 N. Missouri is being operated entirely on city
owned property. The 0.98-acre site contains a playground and several small
buildings for use of the site as a pre-school nursery.
The optional 5-year extension to the previous lease between LSF and the City
was not requested by LSF by the due date and has reverted to a month to
month basis. LSF has requested a new lease for the 701 N Missouri site to
begin on April 5, 2019.
The proposed lease has terms and conditions similar to the previous lease.
The lease has an initial end date of December 2023 to coincide with LSF's grant
cycle with an option to extend for one additional 5-year term. The lease has a
rental rate of$1 for the lease term.
7.6 Approve a Business Lease Contract between the City of Clearwater (City) and Hope
Academy International, LLC for the use of a city-owned lot located at 918 Palmetto
Avenue and authorize the appropriate officials to execute same. (consent)
The site at 918 Palmetto Ave is a vacant city-owned lot adjacent to a
privately-owned daycare center. The vacant city-owned lot is approximately 0.12
acres and has been utilized as a playground for children attending the adjacent
daycare over the last 10 years.
The previous tenant of the city-owned lot chose to not renew their lease on the
daycare parcel or the city-owned lot, thus leaving the city lot vacant. The new
tenant operating the daycare has made a request to lease the vacant
city-owned lot for use as a playground with the new lease to commence on April
5, 2019.
The market rate to lease the city owned lot was determined to be $1,000 per
year, which is an agreeable rate by the proposed Lessee. The lease has an
initial term of one year with an option to extend for 4 additional one-year terms.
The proposed lease has conditions similar to previous leases on the site. Staff
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has reviewed and supports leasing the city-owned lot to Hope Academy
International, LLC.
7.7 Approve amendment one to Joint Partnership Agreement (JPA) between Pinellas County
and the City of Clearwater for the South Myrtle Avenue from Clearwater Largo Road to
Belleair Road Drainage Project (17-0059-UT) extending the expiration date to April 2021
and increasing estimated costs by $29,082.90 and authorize the appropriate officials to
execute same. (consent)
Pinellas County intends to improve the stormwater system along South Myrtle
Avenue from Clearwater Largo Road to Belleair Road. This construction will
necessitate the relocation or adjustment of the City's sanitary sewer system
within the project limits in Pinellas County's right-of-way (ROW).
April 4, 2018, City Council approved the initial JPA in the amount of$141,510.60
with an agreement expiration of April 30, 2019. The County reprioritized and
delayed advertising the project. Construction is currently anticipated to begin the
summer of 2019 with completion in February 2020. This amendment extends
the agreement two years to April 30, 2021. The City increased the cost estimate
by $29,082.90, for a total of$170,593.50.
Pinellas County will receive competitive bids for the stormwater system
improvement and utility relocation work and award the contract to the lowest
responsible bidder. Final costs will be determined by the contractor's bid. The
City will be advised of the actual contract bid costs and be given the opportunity
to reject the bid if deemed excessive.
APPROPRIATION CODE AND AMOUNT:
3277327-546900-96634 $29,082.90
Funds are available in Utility Renewal and Replacement Project 96634, Sanitary
Utility Relocation Accommodations, to fund the increase to the JPA.
7.8 Approve an Engineer of Record (EOR) Work Order to Jones Edmunds of Tampa, FL, in
the amount of$163,000 for the Marshall Street (MS) Water Reclamation Facility (WRF)
Blend Tank Mixer project (18-0057-UT), and authorize the appropriate officials to execute
same. (consent)
October 2018, the City hired an Engineer of Record (EOR) to perform a
structural evaluation of the MS WRF 40-foot-diameter sludge blending tank.
The evaluation resulted in recommended repairs to the interior of the concrete
tank as well as replacement of the steel structural supports and piping due to
the extent of corrosion observed.
EOR Jones Edmunds will provide design, permitting, and bidding services
associated with replacement of the mixer, piping, staircase, walkway and
supports. Work also includes installation of a new dewatering feed pump
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system, upgrading the piping and valve configuration, electrical, and
instrumentation and controls.
It is anticipated the design will be completed within 270 calendar days from the
date of council approval.
APPROPRIATION CODE AND AMOUNT:
3217321-530100-96213 $163,000
Funding is available in Capital Improvement Project 96213, Marshall Street
Upgrade Improvements, to fund the work order.
7.9 Approve the conveyance of a Distribution Easement to Duke Energy for the installation
and maintenance of a new power line and electric facilities for City of Clearwater property
at 1005 N Old Coachman Road and authorize the appropriate officials to execute same.
(consent)
Duke Energy will install a new power line and electric facilities to support a
new City Transfer Station at Spectrum Field. The proposed easement will
provide Duke Energy (Duke) with property rights necessary to provide
service and maintain its electric equipment within the easement.
8. Fire Department
8.1 Approve the agreement between Dunedin Blue Jays and the City of Clearwater Fire and
Rescue Department to provide emergency medical services at Jack Russell Stadium for
2019 baseball events as outlined in the agreement and authorize the Fire Chief of
Clearwater Fire and Rescue to execute same. (consent)
The Dunedin Blue Jays will enter into an agreement with Clearwater Fire &
Rescue (CFR) for the provision of EMS services for the 2019 Dunedin Blue
Jays games.
There will be a mutually agreed-upon method of checking in and checking out at
each game/event for billing purposes at the rate established in the agreement.
The minimum time for each event will be four hours. Any time spent at the ball
park after those four hours will be compensated at the hourly rate set forth in the
agreement and checked against the sign out time by the teams at the ballpark.
CFR will provide monthly invoices to Dunedin Blue Jays for the services CFR
provides pursuant to the agreement, which invoices will be paid within twenty
days of receipt.
The City of Clearwater, to the extent permitted by applicable law, including, but
not limited to Section 768.28, Florida Statutes, shall indemnify, defend and hold
harmless Dunedin Blue Jays, and others noted in the agreement.
CFR will document any incidents that may occur during the course of the
performance of its obligations hereunder and, subject to applicable law,
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including, but not limited to, the Health Insurance Portability and Accountability
Act of 1996 (HIPAA) Privacy and Security Rules, and use best efforts to get
those treated to sign a medical information disclosure form legally authorizing
CFR to provide copies of such documentation to Dunedin Blue Jays upon
request.
The term of the agreement shall be from the date it is signed through December
31, 2019; and either party may terminate as outlined in the agreement.
In response to a question, Fire Chief Scott Ehlers said the Department will
bill the Blue Jays for services at an hourly rate.
8.2 Approve the 2019 Emergency Medical Services ALS First Responder Growth
Management Agreement between Pinellas County and City of Clearwater to implement
EMS growth management strategies and authorize the appropriate officials to execute
same. (consent)
The Pinellas County Emergency Medical Services Authority (EMS Authority) is a
special district created for the purpose of providing Emergency Medical
Services (EMS) throughout Pinellas County, pursuant to Chapter 80-585, Laws
of Florida, and Chapter 54, Article III, Pinellas County Code, as amended.
Pinellas County has contracted with various municipalities and independent
special fire districts in the County to provide first responder services and has
also contracted with an ambulance contractor to provide emergency and
non-emergency transport services.
Due to the continued increase in EMS demands within Pinellas County, a "Data
Driven Focus Group," comprised of all City and Fire District Fire Chiefs as well
as County Safety and Emergency Services staff, evaluated the response time
performance and workload of ALS First Responder Units. One of the outcomes
from this group was right-sizing ALS First Responder responses to low acuity
calls.
Through this contract, Clearwater Fire & Rescue in conjunction with Pinellas
County, Priority Dispatch Protocols will actively implement growth management
strategies to reduce the EMS workload of ALS First Responder responses to
certain non-life-threatening EMS incidents and partner on other growth
management initiatives.
The EMS Authority will not eliminate funding for existing funded ALS First
Responder Units due to the implementation of growth management strategies.
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In response to questions, Fire Chief Scott Ehlers said the EMS response
grows 3-4% annually, the proposal tries to address how to handle the
increased service calls because directing all resources to a call is not
working. If unit is responding to a non-emergency call and receives an
emergency call during treatment, the unit can abandon the patient after
contact is made. The cities of Tarpon Springs and Dunedin have chosen not
to opt-in on this initiative. He said Saint Petersburg and East Lake have
opted-in but their unions have resisted the initiative.
9. Marine & Aviation
9.1 Marine and Aviation Business Plan Update 2019-2024 (WSO)
With an emphasis on the Marine Division, this update will highlight the Capital
Improvement Programs (CIP) for the Beach Marina replacement project along
with the rate and fee schedule for commercial business's operating out of
marina.
Marine and Aviation Director Ed Chesney reviewed the business plan.
In response to questions, Mr. Chesney said the City will begin charging for
water on May 1, 2019. The City does not have an ordinance that requires a
percentage of the boat slips to be for commercial fleet. Historically, fifty has
been the maximum slips the City has had. He said the number of slips has
decreased to 43 in order to accommodate the larger vessels. The City
maintains a slip open for city purposes, such as loading/unloading or repairs.
Currently, the marina is within its submerged lands footprint that the City
owns; expanding the marina beyond that point would require submerged
land leases. Mr. Chesney said staff is looking at grant funding for improving
facilities for transient boaters and ferry landings in the future. The marina
renovation project will begin in 2023. The commercial businesses at the
marina are aware of the rate increase and have not pushed back on the
proposed 10% increase. There is a lease expiration coming in 2022 at the
Airpark,AECom is finishing the master plan that will identify all capital
improvements projects on the site.
10. Solid Waste
10.1Authorize surplus disposition of identified vehicles via auction to the highest bidder
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pursuant to City Code Section 2.622, Surplus Personal Property, and authorize the
appropriate officials to execute same. (consent)
G3931 and G3936 were wrecked and deemed a total loss by Risk or were cost
prohibitive to repair. Risk has reimbursed the following: G3931 ($16,914.67)
and G3936 ($20,175.00). The RMC approved the replacement of G3931 and
G3936 and their prospective replacements have already been ordered.
City Council authorization for surplus is required in accordance with Code
Section 2.622, when the sale of common bulk items is estimated to exceed
$5,000.
APPROPRIATION CODE AND AMOUNT:
566-00000-364413- Surplus Vehicles
11. Official Records and Legislative Services
11.1 Reappoint Sallie Parks to the Sister Cities Advisory Board with a term to expire April 30,
2022. (consent)
APPOINTMENT WORKSHEET
BOARD: Sister Cities Advisory Board
TERM: 4 years
APPOINTED BY: Sister Cities Advisory Board
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: One member of the City Council
MEMBERS: 6 + 1 At-large member
CHAIRPERSON: Terrence Gourdine
MEETING DATES: Quarterly
PLACE: Council Chambers
SPECIAL QUALIFICATIONS: 1 City Councilmember; 1 youth member
nineteen years old or younger; 1 Clearwater Sister Cities, Inc. representative
nominated by organization; 1 local business community representative; 1
school board world language coordinator or designee; 1 Clearwater Arts
Alliance (FKA Clearwater Arts Foundation) representative nominated by
organization; 1 at-large member
Representatives of Clearwater Sister Cities, Inc., the local business
community, the school board's world language coordinator or designee,
and the Clearwater Arts Alliance shall not be required to reside within the
City of Clearwater.
APPOINTMENTS NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAD A TERM WHICH
EXPIRED AND NOW REQUIRES REAPPOINTMENT FOR A NEW TERM:
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1. Sallie Parks - 1328 Michigan Ave., Palm Harbor, FL 34683 - Retired
Original Appointment -4/19/12
Interest in reappointment: Yes
(was serving 1st term until 12/31/18)
1 Absence in the last year
(Clearwater Arts Alliance)
Note: Currently there are no other nominees for the Clearwater Arts
Alliance qualification.
Zip codes of current members:
1 - 33710
1 - 33759
1 - 33761
1 - 33763
1 - 34683
11.2Elect a Councilmember to serve as Vice Mayor.
The City Charter requires, at the first meeting in April, the Council appoint one of
its members as Vice-Mayor.
Discussion ensued with consensus to elect Councilmember Cundiff as Vice
Mayor. It was suggested that a rotation process be standardized in council
rules. The City Clerk said she would provide Council draft language when
council policies are reviewed.
Staff was directed to place the item on the Consent Agenda.
11.3Appoint Councilmembers as representatives to serve on Regional and Miscellaneous
Boards.
(Regional and Miscellaneous Boards 2019 Appointments attachment)
There was consensus to appoint Councilmember Polglaze to the following
regional boards:
Courtney Campbell Scenic Highway Citizen Advisory Committee
Pension Advisory Committee
Downtown Development Board (Ex Officio Member)
Staff was directed to remove the U.S. Conference of Mayors from the list
since the City is no longer a paid member and to place the Item on the
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Consent Agenda.
11.4Schedule a special council meeting on May 14, 2019 at 2:00 p.m. for the purpose of
holding a strategic planning session. (consent)
City Council Policy 3-12, Strategic Direction/Planning, requires Council to meet
in a strategic planning session to review the five-year financial forecast and
update, as necessary, the City's Vision, Mission and Strategic Direction (Goals).
This session must be held prior to June 1 st.
Staff has confirmed that the consultants for the compensation and classification
study will be in attendance.
12. Legal
12.1 Request authority to institute a civil action on behalf of the City against R.J. Kielty
Plumbing, Heating and Cooling, Inc. to recover $3,232.77 for damages to city property.
(consent)
On November 20, 2015, an employee of R.J. Kielty Plumbing, Heating &
Cooling, Inc. hit 3 feet of a %-inch PE gas service line with a trackhoe at 10
Reserve Blvd., Clearwater, FL and on June 7, 2016 an employee hit and
damaged 6 feet of a 2-inch PE gas main line with a trackhoe at 117 Forest Hills
Dr, Redington Shores, FL. Repairs to the gas lines cost $347.06 and $2,885.71
for a total of$3,232.77.
Demand letters have been sent to R.J. Kielty Plumbing, Heating & Cooling, Inc.
but no response has been received.
Costs relative to this action will include a $175 filing fee, and fees for service of
process of approximately $60.
APPROPRIATION CODE AND AMOUNT:
5907590-545900, Insurance Claims Liability
12.2Request authority to institute a civil action on behalf of the City against Diversified
Landscape Maintenance and Construction, Inc. to recover $1,936.05 for damages to city
property. (consent)
On July 22, 2016, an employee of Diversified Landscape Maintenance and
Construction, Inc. hit a 2-inch PE gas main line with a shovel at 3690 East Bay
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Council Work Session Meeting Minutes April 1, 2019
Dr., Largo, FL. Repairs to the gas line cost $1,936.05.
Demand letters have been sent to Diversified Landscape Maintenance and
Construction, Inc. but no response has been received.
Costs relative to this action will include a $175 filing fee, and fees for service of
process of approximately $60.
APPROPRIATION CODE AND AMOUNT:
5907590-545900, Insurance Claims Liability
12.3Request authority to settle case of City of Clearwater v. Eva Long, Case No. 18-5969-C1.
(consent)
On July 19, 2018, the City retained Weidner Law, P.A. (outside counsel) for
representation in municipal lien foreclosure matters. The outside counsel then
filed a foreclosure action Eva Long, owner of the property located at 1161
Marshall St.
Since that time, the property has been brought into full compliance with the
City's codes. Ms. Long has agreed to pay the City's administrative and legal
costs and agreed that if any additional violations occur within the next six
months, the City would be entitled to an immediate foreclosure judgment and
sale.
Authority is being sought to settle this case for the City's administrative and
legal costs along with Ms. Long's promise to keep the property in full
compliance as detailed above, in exchange for which the City will release the
code enforcement lien that attaches to her property.
12.4Continued to a date uncertain: Deny a Future Land Use Map Amendment from the
Residential Low (RL) category to the Institutional (1) category for 2.61 acres of property
located at 1885 County Road 193 and deny Ordinance 9235-19 on second reading.
(LUP2018-11008)
The Community Development Board approved a request from the applicant to
continue this case to a date uncertain at their February 19, 2019 public hearing.
12.5Continued to a date uncertain: Deny a Zoning Atlas Amendment from the Low Medium
Density Residential (LMDR) District to the Institutional (1) District for 2.61 acres of
property located at 1885 County Road 193 and deny Ordinance 9236-19 on second
reading. (REZ2018-12005)
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The Community Development Board approved a request from the applicant to
continue this case to a date uncertain at their February 19, 2019 public hearing.
12.6Adopt Ordinance 9237-19 on second reading, annexing certain real property whose post
office address is 3143 Johns Parkway, Clearwater, Florida 33759, into the corporate
limits of the city and redefining the boundary lines of the city to include said addition.
12.7Adopt Ordinance 9238-19 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain real property
whose post office address is 3143 Johns Parkway, Clearwater, Florida 33759, upon
annexation into the City of Clearwater, as Residential Urban (RU).
12.8Adopt Ordinance 9239-19 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 3143 Johns Parkway,
Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
12.9Adopt Ordinance 9240-19 on second reading, annexing certain unaddressed real
property located approximately 820 feet south of Gulf to Bay Boulevard between 2991
Gulf to Bay Boulevard and Old Tampa Bay, Clearwater, Florida 33759, into the corporate
limits of the city and redefining the boundary lines of the city to include said addition.
12.10Adopt Ordinance 9241-19 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain unaddressed
real property located approximately 820 feet south of Gulf to Bay Boulevard between
2991 Gulf to Bay Boulevard and Old Tampa Bay, Clearwater, Florida 33759, upon
annexation into the City of Clearwater, as US 19 Regional Center (US 19-RC).
12.11Adopt Ordinance 9242-19 on second reading, amending the Zoning Atlas of the city by
zoning certain unaddressed real property located approximately 820 feet south of Gulf to
Bay Boulevard between 2991 Gulf to Bay Boulevard and Old Tampa Bay, Clearwater,
Florida 33759, upon annexation into the City of Clearwater, as US 19 (US 19) and
Preservation (P).
12.12Adopt Ordinance 9243-19 on second reading, annexing certain real properties whose
post office addresses are 3046 Merrill Avenue, 3035 Terrace View Lane, 3050 Glen Oak
Avenue North, 3012 and 3020 Lake Vista Drive, 3023 Grand View Avenue and 3077
Hoyt Avenue, all within Clearwater, Florida 33759, into the corporate limits of the city and
redefining the boundary lines of the city to include said addition.
12.13Adopt Ordinance 9244-19 on second reading, amending the future land use plan element
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of the Comprehensive Plan of the city to designate the land use for certain real properties
whose post office addresses are 3046 Merrill Avenue, 3035 Terrace View Lane, 3050
Glen Oak Avenue North, 3012 and 3020 Lake Vista Drive, 3023 Grand View Avenue and
3077 Hoyt Avenue, all within Clearwater, Florida 33759, upon annexation into the City of
Clearwater, as Residential Low (RL).
12.14Adopt Ordinance 9245-19 on second reading, amending the Zoning Atlas of the city by
zoning certain real properties whose post office addresses are 3046 Merrill Avenue,
3035 Terrace View Lane, 3050 Glen Oak Avenue North, 3012 and 3020 Lake Vista
Drive, 3023 Grand View Avenue and 3077 Hoyt Avenue, all within Clearwater, Florida
33759, upon annexation into the City of Clearwater, as Low Medium Density Residential
(LMDR).
12.15Adopt Ordinance 9266-19 on second reading, amending the Operating Budget for the
Fiscal Year ending September 30, 2019 to reflect increases and decreases in revenues
and expenditures for the General Fund, Special Development Fund, Special Program
Fund, Water and Sewer Fund, Marine Fund, Parking Fund, General Services Fund,
Administrative Services Fund and Garage Fund.
12.16Adopt Ordinance 9267-19 on second reading, amending the Capital Improvement
Budget for the Fiscal Year ending September 30, 2019, to reflect a net increase of
$5,811,509.
13. City Manager Verbal Reports — N/A
14. City Attorney Verbal Reports — N/A
15. Council Discussion Item
15.1Multimodal Transportation - Councilmember Polglaze
Councilmember Polglaze said based on the information he recently received,
council discussion is not needed. He said many different modes of transportation
are being considered, particularly water taxis.
16. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
17. Closing Comments by Mayor
18. Adjourn
The meeting adjourned at 11:04 a.m.
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