02/20/2020
City Council Meeting Minutes February 20, 2020
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Meeting Minutes
Thursday, February 20, 2020
6:00 PM
Main Library - Council Chambers
City Council
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City of Clearwater
City Council Meeting Minutes February 20, 2020
Rollcall
Present: 5 - Mayor George N. Cretekos, Councilmember Jay Polglaze,
Councilmember Hoyt Hamilton, Vice Mayor Bob Cundiff and
Councilmember David Allbritton
Also Present: William B. Horne II – City Manager, Michael Delk – Assistant City
Manager, Pamela K. Akin City Attorney, Rosemarie Call – City Clerk,
and Nicole Sprague – Deputy City Clerk
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order – Mayor Cretekos
The meeting was called to order at 6:00 p.m. in Council Chambers at the
Main Library.
2. Invocation – Rabbi David Weizman
3. Pledge of Allegiance – Vice Mayor Cundiff
4. Special recognitions and Presentations (Proclamations, service awards, or other
special recognitions. Presentations by governmental agencies or groups providing
formal updates to Council will be limited to ten minutes.) – Given.
4.1 February Service Awards
One service award was presented to a city employee.
4.2 Newspaper in Education Week Proclamation, March 2-6, 2020 - Sue Bedry, Tampa Bay
Times
5. Approval of Minutes
5.1 Approve the February 6, 2020 City Council Meeting Minutes as submitted in written
summation by the City Clerk.
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City Council Meeting Minutes February 20, 2020
Councilmember Polglaze moved to approve the February 6, 2020
City Council Meeting Minutes as submitted in written summation
by the City Clerk. The motion was duly seconded and carried
unanimously.
6. Citizens to be heard re items not on the agenda
Mark Bunker said he appreciated the Tampa Bay Times and
commended their coverage of the Church of Scientology.
Daniel Haluba said the public records act is a great thing for the
citizens and expressed concerns regarding staff's handling a settlement
agreement that was recently presented to Council.
Mike Riordon said he would be on vacation after the March 17 election
and wanted to take the opportunity to express gratitude to the Mayor
and Councilmembers Polglaze, Hamilton, Cundiff and Allbritton. He said
Council does a great job.
7. Consent Agenda – Approved as submitted, less Items 7.2, 7.3 and 7.4.
7.1 Approve request for qualifications (RFQ) 39-19 agreement with Construction Manager at
Risk, Wharton Smith, Inc. of Tampa, Florida, in the amount of $5,788,473 for construction
and renovations of Crest Lake Park located at 201 South Glenwood Avenue as designed
by Dix.Hite and Partners, Inc. of Longwood, Florida and authorize the appropriate officials
to execute same. (consent)
7.2 Approve Amendment No. 1 to Letter of Agreement and Contract with University of North
Florida Training and Services Institute, Inc., d/b/a Institute of Police Technology and
Management (IPTM) High Visibility Enforcement (HVE) for Pedestrian and Bicycle Safety
Grant Award to accept an additional grant award of $40,000 for police overtime, and
authorize the appropriate officials to execute same. (consent)
See below.
7.3 Authorize a purchase order to Millenium Products Inc. of Saint Petersburg, FL for a Real
Time Crime Center (RTCC) package in an amount not to exceed $349,000, pursuant to
City Code of Ordinances Section 2.564(1)(d) Other Government Entities Bids, and
authorize the appropriate officials to execute same. (consent)
See below.
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7.4 Approve a professional service agreement and design work order with Harvard Jolly
Architecture, Incorporated, of St. Petersburg, Florida, for design of the Countryside Police
Operations Center (18-0004-PD) in the amount of $966,230 and authorize the
appropriate officials to execute same. (consent)
See below.
7.5 Approve the Memorandum of Agreement between Tampa Bay Health and Medical
Preparedness Coalition and Clearwater Fire and Rescue to provide disaster support
services and resources to the Coalition and its partners as outlined in the agreement and
authorize the Fire Chief or designee of Clearwater Fire and Rescue to execute same.
(consent)
7.6 Approve a proposal from Construction Manager at Risk J.O. DeLotto and Sons, Inc., of
Tampa, Florida, in the amount of $1,186,111.00 for the complete replacement of
T-Hangar C at the Clearwater Airpark (18-0030-AP) and authorize the appropriate
officials to execute same. (consent)
7.7 Approve Clearwater Ferry Services Inc. (CFS) 2020 Spring Break Water Taxi Agreement
and authorize the appropriate officials to execute same. (consent)
7.8 Request for authority to settle the case of Patricia Vlha v. City of Clearwater, Case No.
19-003290-CI for $75,000.00. (consent)
7.9 Request for authority to settle case of City of Clearwater v. DePriest, Case No.
19-797-CI. (consent)
Vice Mayor Cundiff moved to approve the Consent Agenda as
Submitted, less Items 7.2 through 7.4, and authorize the appropriate
officials to execute same. The motion was duly seconded and carried
unanimously.
7.2 Approve Amendment No. 1 to Letter of Agreement and Contract with University of North
Florida Training and Services Institute, Inc., d/b/a Institute of Police Technology and
Management (IPTM) High Visibility Enforcement (HVE) for Pedestrian and Bicycle Safety
Grant Award to accept an additional grant award of $40,000 for police overtime, and
authorize the appropriate officials to execute same. (consent)
On October 3, 2019, City Council granted approval of an Agreement with
University of North Florida Training and Service Institute (University) for phase 7
of the state HVE program to continue its grant-funded pedestrian and bicycle
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safety project with Clearwater Police Department (CPD).
CPD has conducted six grant-funded comprehensive enforcement/education
projects since March 2014 aimed at changing the behavior of all who use
Clearwater’s roadways - pedestrians, bicyclists, and motorists. The 2019
Agreement provided funding for a seventh round of funding for this very
successful project which is currently underway.
On January 14, 2020, the University extended an invitation to CPD to request an
additional $40,000 in funding in order to expand the current project. The
University requested and received approval from the Florida Department of
Transportation to amend the agreement approved by Council on October 3,
2019, to reflect the additional allocation of $40,000, which increases the total
contract amount from $40,000 to $80,000.
The funds will be utilized by CPD to conduct additional HVE details at the
intersections selected and approved by the University based on crash data.
The project period will end on or before May 15, 2020.
There will be no direct adverse impact to the Police Department annual
operating budget nor is there a required match.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment in special program G2003,
Pedestrian/Bicycle Safety Grant 2020, will reflect a budget increase of grant
revenue in the amount of $40,000 to account for the additional grant revenues
and expenditures.
In response to a question, Police Chief Daniel Slaughter said the grant
does not use city tax revenue.
One individual spoke in opposition.
Councilmember Polglaze moved to approve Amendment No. 1 to
Letter of Agreement and Contract with University of North Florida
Training and Services Institute, Inc., d/b/a Institute of Police
Technology and Management (IPTM) High Visibility Enforcement
(HVE) for Pedestrian and Bicycle Safety Grant Award to accept
an additional grant award of $40,000 for police overtime, and
authorize the appropriate officials to execute same. The motion
was duly seconded and carried unanimously.
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7.3 Authorize a purchase order to Millenium Products Inc. of Saint Petersburg, FL for a Real
Time Crime Center (RTCC) package in an amount not to exceed $349,000, pursuant to
City Code of Ordinances Section 2.564(1)(d) Other Government Entities Bids, and
authorize the appropriate officials to execute same. (consent)
The Police Department seeks approval to purchase technology and equipment
to implement a Real Time Crime Center (RTCC). A RTCC furthers the City
Council’s strategic direction initiatives to optimize use of employees, assets,
and resources; provides access to public-private organizations and resources;
and reinforces standing as a safe community.
A RTCC provides an advanced command center for the police department to
centralize a wide and expanding range of technologies and data sources for
efficient and effective policing. The technology and data the department seeks
to leverage includes traffic cameras, security cameras (public and private),
license plate reader technologies, records management systems, video
analytics, and other instruments that analyze open source data.
The RTCC will allow for the department to identify and intervene in public safety
matters earlier and with a greater level of situational awareness, increase safety
at public spaces with a higher utilization and occupancy, areas that have a
higher potential risk for mass casualty incidents, and places where crime data
and call data revealed a reoccurring quality of life concerns.
Representatives of the police department visited over six operational Florida
RTCCs and studied many others, to identify the tools and technologies that
provide the most value to Clearwater. The department will staff the RTCC with
existing personnel. There are no new FTE(s) associated with this project.
Millenium Products Incorporated RTCC package includes only those products
the police department deems necessary to create a successful RTCC. The
pricing of the products and equipment in the package are all covered under GSA
Contract GS-07F-0031W and are listed in the quote included with this agenda
item. The total cost of the Millenium Products Inc. RTCC package is
$326,201.27. This agenda item includes a project contingency of $22,798.73,
for a total request not to exceed $349,000.
APPROPRIATION CODE AND AMOUNT:
The Department anticipated this purchase and established capital improvement
project P1902 - Police Information Systems in fiscal year 2018/2019 to fund this
project. In subsequent years, the impact to the Police Department’s operating
budget will include an increase for maintenance agreements estimated at
around $60,000.
One individual spoke in opposition.
Vice Mayor Cundiff moved to authorize a purchase order to
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Millenium Products Inc. of Saint Petersburg, FL for a Real Time
Crime Center (RTCC) package in an amount not to exceed
$349,000, pursuant to City Code of Ordinances Section 2.564(1)
(d) Other Government Entities Bids, and authorize the
appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
7.4 Approve a professional service agreement and design work order with Harvard Jolly
Architecture, Incorporated, of St. Petersburg, Florida, for design of the Countryside Police
Operations Center (18-0004-PD) in the amount of $966,230 and authorize the
appropriate officials to execute same. (consent)
The Countryside Police Operations Center located at 2851 McMullen-Booth
Road, Clearwater, was built in 1983. The operational features and functional
systems are obsolete by current police standards. The main building was
designed prior to the implementation of the Accessibility Code and access to
amenities is not in compliance with current requirements. Due to the structure’s
age and obsolete functional systems, the station merits replacement.
October 2019, a Request for Qualifications (RFQ 09-20) was issued seeking an
architectural firm to design the replacement for the Countryside Police
Operations Center.
The RFQ selection committee, consisting of four representatives from the
Police and Engineering departments, conducted interviews with three of the six
architectural firms that submitted qualifications. The committee selected
Harvard Jolly Architecture to design the replacement Countryside Police
Operations Center based on the broad amount of relevant experience designing
similar projects.
The primary goal in the redevelopment of this facility is to provide the Clearwater
Police Department with a hardened command center and personnel shelter for
use during a Category 5 hurricane.
Anticipated services include, but are not limited to design development, cost
estimating, construction drawings, specifications, bid documents, as-needed
permit(s) acquisition and post-design construction services through the duration
of the project. The design and construction shall include environmentally
sustainable high-performance systems, materials and landscaping.
Design is anticipated to be complete by November 2020. The City plans to
procure a Construction Manager at Risk firm to construct the substation and
estimates bringing that selection to Council in June 2020.
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APPROPRIATION CODE AND AMOUNT:
PD00180001-DSGN-PROSVC $966,230
Funds are available in capital improvement project PD00190001, Police District
3 Substation, to fund this work order.
One individual spoke in opposition.
One individual spoke in support.
Councilmember Hamilton moved to approve a professional
service agreement and design work order with Harvard Jolly
Architecture, Incorporated, of St. Petersburg, Florida, for design
of the Countryside Police Operations Center (18-0004-PD) in the
amount of $966,230 and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
8. City Manager Reports
8.1 Approve Joint Participation Agreement (JPA) G1H65 between the City of Clearwater and
the State of Florida Department of Transportation (FDOT), adopt Resolution 20-01,
authorize a transfer from Airpark Fund reserves of $3,893.00 and authorize the
appropriate officials to execute same.
FDOT JPA Agreement G1H65 provides for 80% grant funding for the Clearwater
Airpark Ground Support Equipment Replacement, with Airpark Reserves
providing a 20% match. This agreement provides for the purchase of lawn
maintenance equipment and associated accessories. The project cost is
$19,467.00 with FDOT contributing $15,574.00, Airpark Fund providing a
$3,893.00 match and 10% of our 20% will come back to us from the FBO per
our shared maintenance agreement.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will establish Capital Improvement project
G2009, Ground Support Equipment Replacement, recognizing a budget
increase of $15,574.00 in FDOT grant revenues and a transfer of Airpark Fund
reserves of $3,893.00 to provide required matching funds.
USE OF RESERVE FUNDS:
Funding for this agreement will be provided by first quarter budget amendment
allocating Airpark Fund reserves in the amount of $3,893.00 to capital
improvement project G2009, Ground Support Equipment Replacement. The
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remaining balance of Airpark Fund reserves after 25% working capital reserves
is approximately $562,000 or 200% of the current Airpark Fund operating
budget.
Councilmember Allbritton moved to approve Joint Participation
Agreement (JPA) G1H65 between the City of Clearwater and the
State of Florida Department of Transportation (FDOT), authorize
a transfer from Airpark Fund reserves of $3,893.00 and authorize
the appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
Resolution 20-01 was presented and read by title only.
Councilmember Hamilton moved to adopt Resolution 20-01. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton
8.2 Amend Clearwater Code of Ordinances Section 2.421 to re-establish a cost of living
benefit for police officers and pass Ordinance 9380-20 on first reading.
In 2012, Pension Fund changes were collectively bargained between the City
and the labor unions. The agreed upon changes were ratified by the Fraternal
Order of Police and subsequently approved by City Council and were presented
to the citizens of Clearwater through a public referendum. The applicable
changes to the Pension Fund applied to the police officers who were not eligible
to retire as of the effective date of the ordinance (January 1, 2013). Those
changes included:
1. The employees’ pension contribution was increased from 8% to 10%
of covered salary.
2. The annual 1.5% COLA was eliminated on all pensionable earnings
for years of service after the effective date of the restated ordinance
(January 1, 2013).
In 2019, at the request of the Fraternal Order of Police, staff began collectively
bargaining changes to the Pension Fund for police officers. In January 2020,
the City and Fraternal Order of Police reached a tentative agreement that
provides for the following changes to the Pension Fund:
1. The annual 1.5% COLA would be resumed for all police officers who
are actively employed on or after January 1, 2020.
2. The resumption would include cost-of-living benefits on service
earned from January 1, 2013 through January 1, 2020.
3. The COLA would only be paid after a five-year delay.
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These proposed pension benefit changes have been estimated by the City’s
actuary to cost the City approximately $1.36 million in the first year after
implementation and approximately $40 million over the next 30 years, equivalent
to a discounted present value cost of $18.1 million.
The Fund’s actuary has provided the estimated cost for the proposed changes,
but the City will also be required to have the actuary complete an actuarial
impact statement for the State Division of Retirement, this requirement is
underway.
On February 5, 2020, the Fraternal Order of Police ratified the proposed
changes as stated herein.
Since the proposed changes have been mutually agreed upon, a referendum is
not required to implement.
APPROPRIATION CODE AND AMOUNT:
The cost associated with the City contribution will be based on the annual
actuarial analysis and will be included in subsequent budgets.
One individual spoke opposition.
Three individuals spoke in support.
Councilmember Allbritton moved to amend Clearwater Code of
Ordinances Section 2.421 to re-establish a cost of living
benefit for police officers. The motion was duly seconded and carried
unanimously.
Ordinance 9380-20 was presented and read by title only. Councilmember
Polglaze moved to pass Ordinance 9380-20 on first reading. The motion
was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton
9. City Attorney Reports – None.
10. Closing comments by Councilmembers (limited to 3 minutes) – None.
11. Closing Comments by Mayor
Mayor Cretekos reviewed recent and upcoming events.
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12. Adjourn
The meeting adjourned at 6:48 p.m.
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February 20, 2020
Mayor
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City Clerk
City of Clearwater
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