02/04/2019
Council Work Session Meeting Minutes February 4, 2019
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Meeting Minutes
Monday, February 4, 2019
9:00 AM
Council Chambers - Main Library
Council Work Session
Page 1
City of Clearwater
Council Work Session Meeting Minutes February 4, 2019
Roll Call
Present 5 - Mayor George N. Cretekos, Councilmember Bob Cundiff,
Councilmember David Allbritton, Councilmember Hoyt Hamilton, and
Councilmember Jay Polglaze
Also Present – William B. Horne – City Manager, Pamela K. Akin – City
Attorney, Rosemarie Call – City Clerk, and Nicole Sprague –
Official Records and Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order – Mayor Cretekos
The meeting was called to order at 9:00 a.m. in Council Chambers at
the Main Library.
2. Presentations – None.
3. Finance
3.1 Award five-year agreements to Hilltop Securities and Public Resources Advisory Group,
Inc. to provide Financial Advisor services and authorize the appropriate officials to
execute same. (consent)
The former City Financial Advisor (Stifel Nicolaus and Company) elected to
discontinue providing municipal advisory services. The City issued RFP
11-19 soliciting proposals from qualified firms interested in providing
financial advisory services to the City.
Two proposals were received from Hilltop Securities and Public Resources
Advisory Group, Inc.
The Selection Committee determined that both firms were well qualified to
provide quality service to the City and that there is significant value in
having both firms available to the City. Therefore, the committee
unanimously recommends the Council award five-year agreements to both
firms.
The cost for their services are very similar and will be paid from proceeds
of any future financing transactions.
Page 2
City of Clearwater
Council Work Session Meeting Minutes February 4, 2019
4. Gas System
4.1 Approve a Purchase Order for ANGI, Inc. of Janesville, WI, in the amount of $995,000 for
the purchase of a mobile compressed natural gas unit, pursuant to Code of Ordinances
Section 2.564 (1)(b)Sole Source, and authorize the appropriate officials to execute
same. (consent)
Clearwater Gas System (CGS) has had numerous mechanical problems with
the primary engine-driven compressor unit at the compressed natural gas
(CNG) filling station, located at 1020 N Hercules Ave, Clearwater. This
compressor unit was purchased from Universal Air and Gas Products, Inc.,
located in Norfolk, VA during the initial construction of the CNG station in 2011.
As a result of mechanical failures, CGS has used a 3rd party vendor, Ultimate
CNG, to provide mobile CNG refueling services. This service has been very
costly as CGS waits for repair parts to be manufactured and shipped.
Purchasing the ANGI mobile unit will give CGS the ability to provide the same
service Ultimate CNG has provided in the past. In addition, the mobile unit will
allow fueling at any remote location where natural gas is available. The unit will
reside at the CNG filling station when not utilized for remote fueling.
CGS is currently in the process of standardizing all compression equipment
with ANGI compressors. Per Section 2.564 (1)(b), Code of Ordinances, ANGI,
Inc. is the sole source provider, as they are the manufacturer of this equipment.
Standardization of equipment minimizes the amount of repairs parts needed in
the CGS warehouse and will streamline employee training on daily operations
and maintenance of the CNG equipment. In addition, all ANGI compressors and
parts are manufactured in the United States. As a result, any parts not on hand
in the internal warehouse would be readily available from the manufacturer, as
many CNG stations across the country have installed ANGI equipment.
Purchasing the mobile compressor is the first step in the upgrades to the
Hercules CNG filling station. The next step will be to issue a Request for
Proposal for the appropriate upgrades to support the CNG station requirements
over the next 10 years.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will transfer $950,000 of gas revenues from
capital project 96391, Gas System - Pasco Building Funds to capital
improvement project 96387, Natural Gas Vehicle, to fund this contract.
Page 3
City of Clearwater
Council Work Session Meeting Minutes February 4, 2019
In response to questions, Gas System Assistant Director Brian Langille said the
unit will be mounted on a trailer to an existing vehicle. A gas line hook-up will be
needed at the customer site. Staff is looking at using the mobile equipment at the
CGS site on S. Myrtle Ave. after the construction is completed, which will allow for
time-fill overnight. He said the units could also be used by Solid Waste if needed.
The equipment will not transport fuel since it does not have a storage tank; the unit
compresses the gas and fills the fueling tank.
5. Parks and Recreation
5.1 Approve a Vehicle Use Agreement between the School Board of Pinellas County, Florida
and the City of Clearwater through August 23, 2019 for the City to utilize Pinellas County
School buses at a cost of $1.50 per mile plus $29.00 per hour, for a total estimated cost
of $25,000, and authorize the appropriate officials to execute same. (consent)
The Parks and Recreation Department organizes field trips requiring bus
transportation for participants.
The Pinellas County School System allows municipalities to utilize their fleet of
buses and drivers for $1.50 per mile plus $29.00 per hour for driver with a
five-hour booking minimum.
During the summer of 2019, the department will organize approximately 150
field trips that may utilize school bus transportation.
Comparing a sampling cost of school buses for these trips against the use of
private bus lines indicates school buses are generally a less costly mode of
transportation. During the past year, the City utilized school buses for field trips
at a cost of approximately $20,000.
Approval of this Agreement will provide staff with a larger number of options
when determining the most cost-effective source of transportation for
participants.
The Agreement is similar to agreements between the Pinellas County School
Board and other Pinellas County municipalities that utilize school bus
transportation.
The Recreation Programming Division’s Operating Budget contains sufficient
funds to cover the costs associated with this Agreement.
This item supports the City's Strategic Plan by partnering with other public
organizations to be more efficient in providing services and programs to the
youth of our community.
APPROPRIATION CODE AND AMOUNT:
Page 4
City of Clearwater
Council Work Session Meeting Minutes February 4, 2019
Funds are available in several operating cost codes including 0101805,
0101813, 0101816, 0101817, 0101825, 0101827, 0101834 to fund this contract.
5.2 Approve an agreement between Beasley Media Group, Inc. and the City to host the 2019
Wild Splash Event at Coachman Park on March 2, 2019, approve a reimbursement
payment to Beasley Media Group, Inc. from ticket sales made during the Event and
authorize the appropriate officials to execute same. (consent)
Beasley Media Group, Inc. (Beasley) and the City of Clearwater have partnered
on several successful events and concerts over the past several years
including the Hispanic Heritage Festival and Wild Splash.
Wild Splash is a Class 3A event that is provided by the Parks and Recreation
Department with all costs being covered by the revenues derived from the
event.
The City is responsible for the ticket revenue through the City’s ticketing agency
(ETIX). Once the City pays for all expenses from ticketing revenue, the balance
is paid to Beasley Media through a post-event settlement. This settlement could
result in a payment over $100,000 which would need council approval.
Last year’s event had ticket sales of $402,917.45 of which $224,917.45 was
retained by the City through ETIX; with expenses of $168,557.17, resulting in a
post event settlement of $56,360.28. This year’s event revenue and expenses
could be similar to last year’s, but in the event it is over $100,000, staff is
requesting approval to pay Beasley.
In response to questions, Parks and Recreation Director Kevin Dunbar said
all tickets are procured through the ticketing account. The City provides
Beasley Media with any revenues remaining after all expenses have been
paid, as outlined in the agreement. The event typically sells out every year.
He said the City has always made a profit on the event.
6. Police Department
6.1 Approve an agreement between the Police Department and Axon, Incorporated, for
Digital Evidence Storage and Management, and authorize the appropriate officials to
execute same. (consent)
Page 5
City of Clearwater
Council Work Session Meeting Minutes February 4, 2019
The Police Department has had a historical challenge regarding storage of
physical evidence which had the capacity to be stored digitally, such as paper
forms, documents, surveillance video, etc.
Currently, the Police Department houses electronic evidence and other items
which could be digitized in a variety of different locations and within various
units, which creates inherent barriers to efficiencies.
To create operational efficiencies regarding evidence location/retention, address
public records requests, and more appropriately aggregate and control property
disposals relating to electronic evidence or items which could be digitized, the
Police Department issued a Request for Proposal (RFP) #29-18 for a Digital
Evidence Management system, in cooperation with the City’s Purchasing
Department.
The RFP Committee was comprised of members of the Police Department’s
Property/Evidence Unit, Records Unit, Police Department management, and the
City’s Information Technology Department.
The Request for Proposal aimed to identify a product which provided:
User-friendly, high-quality evidence storage and management system,
based on a hosted CJIS (Criminal Justice Information Services)/FIPS
(Federal Information Processing Standard) compliant platform;
Ease of access to stored information, coupled with an ability to conduct
internal communication and sharing of evidence and case information;
An ability to share data with both prosecuting attorneys and defense
attorneys;
Customizable data retention settings;
Ability to connect with both Apple iOS and Windows based computers
for data access and uploading of new evidence/data;
Audit functionality to provide historical tracking of any action associated
with a record;
A public portal or platform for crowd sourced data with the Police
Department.
Based upon the RFP proposals and presentations, Axon, Incorporated, was
selected as the preferred vendor.
Page 6
City of Clearwater
Council Work Session Meeting Minutes February 4, 2019
The agreement provides for a Digital Evidence Management solution which will
supply a common platform for all Department employees and allows the Police
Department to share records with the State Attorney’s Office, private attorneys,
and citizens.
This agreement allows for the foundation of a body-worn camera program in the
future should the Department elect to do so. The equipment is not being
awarded at this time.
This platform allows the public to submit photographs/videos directly to a
specific case report in a secure fashion for investigation.
Authorize Clearwater Police Chief Daniel Slaughter to sign the Quote Appendix.
APPROPRIATION CODE AND AMOUNT:
The Department anticipated this purchase and has funding available for the first
year of the agreement, in the amount of $67,600, through P1802 - Police
Equipment Replacement.
In subsequent years, the Police Department would seek to incorporate funding
to support this agreement through our annual Operating Budget.
7. Engineering
7.1 Award a Construction Contract to Preferred Materials Inc., of Tampa, Florida, in the
annual amount of $2,300,000 for 2019 Citywide Roadway Resurfacing project
(18-0054-EN), based on unit prices with an option for three one-year renewals and
authorize the appropriate officials to execute same. (consent)
The City of Clearwater annual street resurfacing program is designed to prevent
deterioration of roadway wearing surfaces. The process of resurfacing includes
milling the roadway and replacing with an asphalt overlay. This provides a
protective coating and maintains the integrity of a roadway’s substructure.
Resurfacing allows for an improved ride and safer roads for residents and
visitors of the city.
Streets that are scheduled for resurfacing in this contract were identified using
the City’s pavement management consultants, citizen requests, and staff
observations. Roadways were included in the scope by virtue of an inspection
and prioritization process performed by Engineering staff.
Preferred Materials Inc. was the lowest responsible bid received in accordance
with plans and specifications of four bids submitted ranging from $2,296,132.30
to $2,863,563.74.
Areas in the 2019 Roadway Resurfacing Project include Morningside Estates
Page 7
City of Clearwater
Council Work Session Meeting Minutes February 4, 2019
and Del Oro Groves. Additional areas may be added if adequate funding is
available.
APPROPRIATION CODE AND AMOUNT:
ENRD180004-CONS-CNSTRC $2,300,000
Funds are available in Capital Improvement Project ENRD180004, Streets and
Sidewalks, to fund the contract and will be included in FY2020 through FY2023
Capital Improvement Programs for future renewals in the amount of $2,300,000
per year.
7.2 Award a construction contract to Precision Sidewalk Safety Corporation of Ocala Florida,
in the amount of $150,000.00 for repair of sidewalks, in accordance with City Code of
Ordinances, Section 2.564 (1)(d) Other Government Entities Bids, and authorize the
appropriate officials to execute same. (consent)
The Engineering Department is assisting the Parks and Recreation
Department, Streets and Sidewalk Division, in maintaining City sidewalks in a
reasonable state of repair, free of unsafe conditions for pedestrians.
Precision Sidewalk Safety Corporation performs specialty services, removing
vertical variations utilizing a horizontal cutting technology that produces a
uniform appearance and texture from one end of a sidewalk joint to the other,
leaving no gap between slabs, and a smooth pedestrian walkway.
Precision Sidewalk Safety Corporation is currently under contract with the
Panhandle Area Educational Consortium (PAEC). The City of Clearwater
proposes to piggy-back on the PAEC RFP 16-08 which will expire on
September 12,2019.
APPROPRIATION CODE AND AMOUNT:
ENRD180004-CONS-CNSTRC $150,000
Funding is available in Capital Improvement Project ENRD180004, Streets and
Sidewalks, to fund the construction contract.
Mayor Cretekos departed Chamber at 9:17 a.m. and returned at 9:19: a.m.
7.3 Approve a Work Order from GAI Consultants, Inc., for design of Cleveland Streetscape
Phase III Reconstruction (16-0003-EN), in the amount of $427,555 and authorize the
appropriate officials to execute same. (consent)
Phase III of the streetscape program will extend from Missouri Avenue to Sam
Remo Avenue to the east. In addition, the streetscape will include Gulf-to-Bay
Boulevard from its intersection with Cleveland Street up to the Downtown
Page 8
City of Clearwater
Council Work Session Meeting Minutes February 4, 2019
Gateway at Court Street to the south. This phase of the Cleveland Street
Streetscape efforts will provide the final piece for a unified, cohesive,
pedestrian-friendly corridor from the Gateway to the Downtown waterfront.
April 6, 2017, City Council approved a work order to Bellomo Herbert, for design
of above ground streetscape features associated with Cleveland Streetscape
Phase III in the amount of $217,520.00. Minimal underground work was
included.
October 5, 2018, City Manager approved Supplemental 1 work order for review
of design plans showing the streetscape improvements to determine level of
effort required to design a complete roadway and utility reconstruction project, in
the amount of $11,400.
During the design process it became apparent that the roadway needed a full
reconstruction due to irregular cross sections and drainage issues, along with
the full replacement of the potable and sanitary systems that are nearing the
end of their useful life.
Bellomo Herbert and Company was purchased by GAI Consultants and are now
combined as one firm. This Supplemental 2 work order is for design of a
biddable plan set that includes all streetscape features, road reconstruction and
utility replacement for a new work order value of $656,475.
APPROPRIATION CODE AND AMOUNT:
ENGF180001-DSGN-PROSVC $427,555
Funds are available in capital improvement project ENGF180001, Downtown
Streetscape 3, to fund this work order.
7.4 Approve a work order to Engineer of Record (EOR) Brown and Caldwell in the amount of
$142,535 to provide design and bidding services for Marshall Street Water Reclamation
Facility (WRF) Process Control Gate Repairs (18-0047-UT) and authorize the
appropriate officials to execute same. (consent)
This project is intended to address deficiencies in the Marshall Street WRF
process control gates identified during a Florida Department of
Environmental Protection inspection. Work includes design and preparation
of bid documents for repairing/replacing the gates that are located within the
aeration basins/channels. This project will also provide the opportunity to
isolate the basins for further evaluation of the diffused air system and a
visual inspection of the basins for signs of structural deficiency.
Brown and Caldwell is one of the City’s Engineers-of-Record, and this
Work Order was negotiated in accordance with the Consultants
Competitive Negotiations Act.
The City of Clearwater’s Public Utilities Department is responsible for
owning, operating and maintaining the Marshall Street WRF.
APPROPRIATION CODE AND AMOUNT:
Page 9
City of Clearwater
Council Work Session Meeting Minutes February 4, 2019
3217321-530100-96213 $142,535
Funds are available in capital improvement project 96213, Marshall Street
Upgrade Improvements, to fund this work order.
8. Fire Department
8.1 Approve the agreement between Phillies Florida LLC and the City of Clearwater Fire and
Rescue Department to provide emergency medical services at Spectrum Field for 2019
baseball events as outlined in the agreement and authorize the Fire Chief to execute
same. (consent)
The Phillies Florida LLC (Phillies Florida) will enter into an agreement with
Clearwater Fire & Rescue (CFR) for the provision of EMS services for the 2019
Philadelphia Phillies spring training game; every 2019 Clearwater Threshers
game; and for 10 selected special events designated by Phillies Florida in 2019.
There will be a mutually agreed-upon method of checking in and checking out at
each game/event for billing purposes at the rate established in the agreement.
The minimum time for each event will be four hours. Any time spent at the ball
park after those four hours will be compensated at the hourly rate set forth in the
agreement and checked against the sign out time by the teams at the ballpark.
CFR will provide monthly invoices to Phillies Florida for the services CFR
provides pursuant to the agreement, which invoices will be paid within twenty
days of receipt.
The City of Clearwater, to the extent permitted by applicable law, including, but
not limited to Section 768.28, Florida Statutes, shall indemnify, defend and hold
harmless Phillies Florida, and others noted in the agreement.
CFR will document any incidents that may occur during the course of the
performance of its obligations hereunder and, subject to applicable law,
including, but not limited to, the Health Insurance Portability and Accountability
Act of 1996 (HIPAA) Privacy and Security Rules, and use best efforts to get
those treated to sign a medical information disclosure form legally authorizing
CFR to provide copies of such documentation to Phillies Florida upon request.
The term of the agreement shall be from the date it is signed through December
31, 2019 and either party may terminate as outlined in the agreement.
9. Planning
9.1 Approve a Development Agreement between Decade Properties, Inc. (property owner)
and the City of Clearwater, providing for the allocation of 27 units from the Hotel Density
Reserve pursuant to Beach by Design; adopt Resolution 19-03, and authorize the
appropriate officials to execute same. (HDA2018-10002)
Page 10
City of Clearwater
Council Work Session Meeting Minutes February 4, 2019
Development Proposal:
Changes to the Development Proposal based on direction from City Council
include additional sheets to the concept site plans and revisions of the
Development Agreement. The concept site plans include four additional sheets
(sheets 12 through 15) highlighting the interior corridors which provide access
to the hotel rooms. The Development Agreement has been changed with the
following additions and revisions:
Additions
6.1.11 Limitation on Bar Service. The Developer agrees that there shall be no
indoor or outdoor bar or lounge for the service of alcohol. Alcoholic beverage
sales shall be limited to incidental sales of beer and wine only (i.e. cooler sales).
6.1.12 Availability of Parking Spaces. The Developer agrees that none of the
on-site parking spaces will be available for sale or lease to the general public
and that all parking spaces on the site will be for the sole use of hotel staff
and/or guests and/or patrons of the 16-slip marina facility.
6.1.13 Limitation on Restaurant Service The Developer agrees that there shall
be no restaurant use located anywhere on the site at any time with the
exception of basic food service such as a typical “Continental Breakfast” or the
sale of prepackaged food such as sandwiches and snacks for hotel guests
only.
Subsequent section to be renumbered accordingly.
Changes to Existing Language (underline and strikeout provided here
for clarity)
5.3 This Agreement shall continue in effect for ten (10) twenty (20) years unless
earlier terminated as set forth herein.
6.1.10 Limitation on Amplified Music. Developer agrees that there shall be no
outdoor amplified music at the Project at any time after 11:00 p.m. on Sunday
through Thursday, or after 12:00 midnight on Friday and Saturday.
The owners propose to utilize the 33 hotel units otherwise permitted by the
Resort Facilities High Future Land Use classification and incorporate an
additional 27 units from the Hotel Density Reserve through Beach by Design
resulting in a total of 60 units (91 units per acre).
Consistency with the Community Development Code:
No changes have been made to the Conceptual Site Plan (except to include
four additional sheets to highlight the location of interior corridors providing
access to hotel rooms) and Elevations presented at the January 17, 2019
Council meeting. The Conceptual Site Plan and Elevations continue to appear
to be consistent with the CDC with regard to:
Minimum Lot Area and Width
Minimum Setbacks
Maximum Height
Minimum Off-Street Parking
Page 11
City of Clearwater
Council Work Session Meeting Minutes February 4, 2019
Landscaping
Consistency with Beach by Design:
No changes have been made to the Conceptual Site Plan (except to include
four additional sheets to highlight the location of interior corridors providing
access to hotel rooms) and Elevations presented at the January 17, 2019
Council meeting. The Conceptual Site Plan and Elevations continue to appear
to be consistent with the Beach by Design with regard to:
Design Guidelines
Hotel Density Reserve
Standards for Development Agreements:
The proposal is in compliance with the standards for development agreements
and is consistent with the Comprehensive Plan.
The proposed Development Agreement would be in effect for a period not to
exceed 20 years, meets the criteria for the allocation of rooms from the Hotel
Density Reserve under Beach by Design and includes the following main
provisions:
Provides for the allocation of 27 units from the Hotel Density Reserve;
Requires the developer to obtain building permits and certificates of
occupancy in accordance with Community Development Code (CDC)
Section 4-407;
Requires the return of any hotel unit obtained from the Hotel Density
Reserve that is not constructed;
Prohibits the conversion of any hotel unit allocated from the Hotel Density
Reserve to a residential use and requires the recording of a covenant
restricting use of such hotel units to overnight accommodation usage;
Provides evidence that the development complies with the Metropolitan
Planning Organization’s (MPO) countywide approach to the application of
concurrency management for transportation facilities, and includes a
transportation analysis conducted for the development;
Provides that all units in a hotel receiving units from the Reserve shall be
made available to the public as overnight transient hotel guests at all times
through the required hotel reservation system;
That no hotel room in a hotel allocated units from the Reserve will have a full
kitchen;
That a reservation system shall be required as an integral part of the hotel
use and there shall be a lobby/front desk area that must be operated as a
typical lobby/front desk area for a hotel would be operated; and
Requires a legally enforceable mandatory evacuation/closure covenant that
the hotel will be closed as soon as practicable after a hurricane watch that
includes Clearwater Beach is posted by the National Hurricane Center.
Changes to Development Agreements:
Pursuant to Section 4-606.I., CDC, a Development Agreement may be
amended by mutual consent of the parties, provided the notice and public
Page 12
City of Clearwater
Council Work Session Meeting Minutes February 4, 2019
hearing requirements of Section 4-206 are followed. Revisions to conceptual
site plans and/or architectural elevations attached as exhibits to this
Development Agreement shall be governed by the provisions of Section 4-406,
CDC. Minor revisions to such plans may be approved by the Community
Development Coordinator. Other revisions not specified as minor shall require
an amendment to this Development Agreement.
The Planning and Development Department is recommending approval of this
Development Agreement for the allocation of up to 27 units from the Hotel
Density Reserve under Beach by Design.
In response to questions, the City Attorney said she spoke with Brian
Aungst, Applicant Representative, who said he made the offer to meet with
the other party's attorney twice but has not been given a response. The item
before Council is a legislative act and Council can grant fewer units. Staff
has looked at the other party's argument and disagrees; the City has the
authority to grant the units. Planner Mark Parry said the proposed
development is considered a limited service hotel because there is no
convention space, no meeting space or restaurant. The property on
Clearwater Pass, west of the Sand Key Bridge, has designated units from
the reserve.
Discussion ensued with comments made that the developer has tried to
reach out to the community opposing the project and be a good neighbor.
The City Attorney said the public hearing will move forward regardless what
happens between the two parties.
9.2 Provide direction regarding a letter of support to the Florida Department of
Transportation. (WSO)
Staff is requesting a letter of support advocating for state funding and project
activation for the SR 60 and I-275 interchange at Westshore. The letter would
demonstrate Clearwater supports the project as Tampa Bay’s number one
priority.
FDOT has received letters of support from PSTA, HART, the three BOCCs and
MPOs, and the mayors of St. Petersburg and Tampa.
There was consensus to proceed with a letter of support.
Page 13
City of Clearwater
Council Work Session Meeting Minutes February 4, 2019
10. Information Technology
10.1 Approve Renewal of License and Maintenance Services Agreement with Environmental
Systems Research Institute (ESRI) of Redwood, CA, for an amount not to exceed
$272,340.00 for mapping and land management software licensing and maintenance
and authorize the appropriate officials to execute same. (consent)
ESRI software is the City’s mapping software and is used by all departments for
mapping, land records management, infrastructure tracking, spatial tracking,
dispatching and spatial analysis.
This agreement is for a 3-year term from January 2019 through December
2022.
Software licensing includes all webservices and development tools for the
customization and creation of applications and display of data.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in the Information Technology operating
budget, cost codes 5559864-530300 (contractual services) for planned
expenditures in the current fiscal year. Expenditures for future fiscal years will
be budgeted in the same line item of the IT Admin Services budget.
10.2 Approve a Contract for Maintenance and Services Agreement to Convergint
Technologies, Ltd. of Schaumburg, IL, for an amount not to exceed $506,392.22 for
services and maintenance of hardware and software for building security control systems
and authorize the appropriate officials to execute same. (consent)
Convergint Technologies was selected as the top respondent to the City’s RFP
32-18 Building Security Hardware and Software for installation and maintenance
of building access control systems.
The contract agreement is for a period of 5 years from January 2019 through
December 2024 and includes all hardware, software and maintenance fees in
support of the City’s enterprise access control platform.
The contract includes a 1-year warrantee for all workmanship and hardware,
service levels for unscheduled service and maintenance emergencies.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in the Information Technology operating
budget, cost codes 5559864-530300 (contractual services) for planned
Page 14
City of Clearwater
Council Work Session Meeting Minutes February 4, 2019
expenditures in the current fiscal year. Expenditures for future fiscal years will
be budgeted in the same line item of the IT Admin Services budget.
11. Legal
11.1 Adopt Ordinance 9210-19 on third reading, vacating a portion of a gas line easement
located at 1285 Missouri Avenue, as described in Official Records Book 6366, Page
1043, Official Records of Pinellas County, Florida.
11.2 Adopt Ordinance 9211-19 on second reading, annexing certain real properties whose
post office addresses are 3040 and 3076 Hoyt Avenue, Clearwater, Florida 33759, into
the corporate limits of the city and redefining the boundary lines of the city to include said
addition.
11.3 Adopt Ordinance 9212-19 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain real properties
whose post office addresses are 3040 and 3076 Hoyt Avenue, Clearwater, Florida
33759, upon annexation into the City of Clearwater, as Residential Low (RL).
11.4 Adopt Ordinance 9213-19 on second reading, amending the Zoning Atlas by zoning
certain real properties whose post office addresses are 3040 and 3076 Hoyt Avenue,
Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
11.5 Adopt Ordinance 9214-19 on second reading, annexing certain real properties whose
post office addresses are 2655 Morningside Drive and 1835 Marilyn Drive, Clearwater,
Florida 33759, into the corporate limits of the city and redefining the boundary lines of the
city to include said addition.
11.6 Adopt Ordinance 9215-19 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain real properties
whose post office addresses are 2655 Morningside Drive and 1835 Marilyn Drive,
Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential
Low (RL).
11.7 Adopt Ordinance 9216-19 on second reading, amending the Zoning Atlas by zoning
certain real properties whose post office addresses are 2655 Morningside Drive and
1835 Marilyn Drive, Clearwater, Florida 33759, upon annexation into the City of
Clearwater, as Low Medium Density Residential (LMDR).
11.8 Adopt Ordinance 9218-19 on second reading, annexing certain real property whose post
Page 15
City of Clearwater
Council Work Session Meeting Minutes February 4, 2019
office address is 2720 Daniel Street, Clearwater, Florida 33761, into the corporate limits
of the city and redefining the boundary lines of the city to include said addition.
11.9 Adopt Ordinance 9219-19 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain real property
whose post office address is 2720 Daniel Street, Clearwater, Florida 33761, upon
annexation into the City of Clearwater, as Residential Urban (RU).
11.10 Adopt Ordinance 9220-19 on second reading, amending the Zoning Atlas by zoning
certain real property whose post office address is 2720 Daniel Street, Clearwater,
Florida 33761, upon annexation into the City of Clearwater, as Low Medium Density
Residential (LMDR).
11.11 Adopt Ordinance 9221-19 on second reading, annexing certain real properties whose
post office addresses are 808 Glen Oak Avenue East, 3048 Lake Vista Drive, and 3064
Hoyt Avenue, Clearwater, Florida 33759, into the corporate limits of the city and
redefining the boundary lines of the city to include said addition.
11.12 Adopt Ordinance 9222-19 on second reading, amending the future land use plan
element of the Comprehensive Plan of the city to designate the land use for certain real
properties whose post office addresses are 808 Glen Oak Avenue East, 3048 Lake Vista
Drive, and 3064 Hoyt Avenue, Clearwater, Florida 33759, upon annexation into the City of
Clearwater, as Residential Low (RL).
11.13 Adopt Ordinance 9223-19 on second reading, amending the Zoning Atlas by zoning
certain real properties whose post office addresses are 808 Glen Oak Avenue East,
3048 Lake Vista Drive, and 3064 Hoyt Avenue, Clearwater, Florida 33759, upon
annexation into the City of Clearwater, as Low Medium Density Residential (LMDR).
11.14 Adopt Ordinance 9226-19 on second reading, vacating a 3-foot wide utility easement as
recorded in Official Records Book 4361, Page 1985 of the Public Records of Pinellas
County, Florida and a portion of a 10-foot wide utility easement as recorded at Plat Book
39, Page 67, of the Public Records of Pinellas County, Florida.
11.15 Adopt Ordinance 9227-19 on second reading, vacating a portion of a platted drainage
and/or utility easement lying in Lot 16, Block I, Northwood Estates - Tract F, as recorded
in Plat Book 77, Pages 46-47 of the Public Records of Pinellas County, Florida.
11.16 Adopt Ordinance 9228-19 on second reading, amending the Clearwater Community
Development Code, Article 7 - Enforcement Proceedings and Penalties, to revise code
enforcement board and special master hearing procedures, fines, and establish a new
local civil penalty/citation process for code violations.
Page 16
City of Clearwater
Council Work Session Meeting Minutes February 4, 2019
12. City Manager Verbal Reports
12.1 Clearwater Ferry
The City Manager said on December 31, 2018, Trisha Rodriguez,
Clearwater Ferry, expressed her interest in participating in the Spring Break
campaign. She has submitted a proposal for the City to subsidize
discounted tickets. Staff has always involved them in the marketing
aspect but Clearwater Ferry has not participated the last couple of years in
a more fundamental way. He said staff would meet with Ms. Rodriguez to
negotiate an agreement and requested direction.
The City Attorney said staff would negotiate an agreement based on
performance; the total amount provided would be based on ridership. The
city may contract to purchase, or enhance, a service. The contract does not
need to be renewed. She suggested issuing an RFP if continuing the
service is contemplated. The City Manager said Clearwater Ferry would add
more boats to address capacity.
There was consensus for staff to meet with Clearwater Ferry and
negotiate an agreement.
13. City Attorney Verbal Reports – None.
14. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). – None.
15. Closing Comments by Mayor – None.
16. Adjourn
The meeting adjourned at 9:55 a.m.
Page 17
City of Clearwater