02/19/2019
Council Work Session Meeting Minutes February 19, 2019
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Meeting Minutes
Tuesday, February 19, 2019
9:00 AM
Council Chambers - Main Library
Council Work Session
Page 1
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
Roll Call
Present 4 - Mayor George N. Cretekos, Councilmember Bob Cundiff,
Councilmember David Allbritton, and Councilmember Hoyt Hamilton
Absent 1 - Councilmember Jay Polglaze
Also Present – Jill Silverboard – Deputy City Manager, Dick Hull – Assistant City
Attorney, Rosemarie Call – City Clerk, and Nicole Sprague –
Official Records and Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order – Mayor Cretekos
2. Presentations
2.1 February Service Awards
Eight service awards were presented to city employees. the
January/February 2019 Bi Monthly Team Award was presented to the
Heavy & Light Equipment Team: Pietro "Pete" Mattiace, Randy Cohen,
Mike Duff and Phillip Hughes.
The Council recessed from 9:13 a.m. to 9:39 a.m. to meet as the Pension
Trustees and Community Redevelopment Agency.
3. City Manager
3.1 Harborview Demo Presentation (WSO)
Senior Engineer Janelle Ostrowski provided a PowerPoint presentation.
In response to questions, Public Communications Director Joelle Castelli
said staff is considering taking some of the debris and providing photo ops in
front of a green screen for individuals; the picture will be a souvenir. Staff
has not finalized the details on memorializing the demo. Demolition debris
will be recycled as outlined in the contract. Assistant City Manager Micah
Maxwell said the feasibility and market study are underway. The market
Page 2
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
study will be discussed at next week's special meeting, which require
council direction as to the sloping of the green. The original plan was what
the master plan showed; the plan has shifted to make sure other elements
are feasible.
3.2 Authorize staff to solicit and select a consultant who will work in conjunction with internal
and external stakeholders to enhance and update the City of Clearwater Cultural Plan.
The City of Clearwater has a strong history of partnering and supporting arts
and culture in the community. Due to the economic downturn, the City of
Clearwater lost significant pieces of supporting public art infrastructure.
Community partners have indicated that they are seeking a higher level of
engagement from the City of Clearwater. The Clearwater Cultural Plan was
created in 2003 and last updated in 2011.
Using her previous experience, CRA Director Amanda Thompson has
developed an Arts Ecosystem Analysis for the City of Clearwater. Staff will be
discussing the Arts Ecosystem analysis, including plans to reassign a .5 FTE to
cultural affairs, and provide council with a timeline as we look to engage internal
and external partners to update our cultural plan.
Existing general fund dollars or grant funding will be utilized to pay for the
Cultural Plan update.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 010-0109211-548000, City Manager Other
Operating to fund this cultural plan update.
CRA Executive Director Amanda Thompson provided a PowerPoint
presentation.
In response to questions, Ms. Thompson the proposed FTE will be a re-
purposed position that is currently shared now. Assistant to the City Manager
Jim Halios said the City's cultural arts plan was last updated 10 years ago.
There was consensus for staff to move forward with soliciting and selecting a
consultant.
Page 3
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
4. Finance
4.1 Award a contract to SunTrust Equipment Finance and Leasing Corp. to provide a
$36,650,000 line of credit to finance planned lease purchases of equipment acquired in
the five fiscal years starting October 1, 2018, authorize the appropriate officials to
execute the same and adopt Resolution 19-04.
The current agreement with Mears Motor Leasing expired September 31, 2018.
The City solicited proposals (RFP 30-18) for lease purchase (installment sale)
financing for the next five fiscal years (2019-2023). We received two responsive
proposals, SunTrust Equipment Finance & Leasing Corp. and The Bancorp
Bank/dba Mears Motor Leasing. The selection committee has reviewed these
proposals comparing interest rates and terms. The committee determined the
proposal offering the most advantageous combination of rates and terms for the
City was submitted by SunTrust Equipment Finance & Leasing Corp. and
recommends the Council approve the proposal submitted by SunTrust. The
interest rates applicable to each draw will be determined by the following
formulas based on the rates for three and five year Treasury Constant Maturity
notes as published weekly in the Federal Reserve Statistical Release H.15.
3 Year Amortization Draws: 104.16% of the 3-Year Treasury Constant Maturity
rate
5 Year Amortization Draws: 105.93% of the 5-Year Treasury Constant Maturity
rate
For example, if at the time of financing the 3-year CMT were 2.65%, the rate the
City would be charged by SunTrust for a three year financing would be 2.76%
(1.0416 X 2.65%).
With the exception of items that have a three-year useful life such as computer
hardware/software and police pursuit vehicles, lease purchases will be on a
five-year amortization.
The contract has a term of five years with the option for renewal as mutually
agreed to by both parties.
Approval of this item does not represent a commitment to borrow. Decisions to
lease purchase specific items of equipment must be budgeted for and approved
by Council.
In response to questions, Debt & Spec. Accounting Manager Clem Vericker
said the item is budgeted in the current capital improvement program. The
item includes fire trucks and automobiles. Deputy City Manager Jill
Silverboard said the money is drawn as needed. Mr. Vericker said vehicles
being replaced would be declared surplus before council approval for
Page 4
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
disposition is sought.
5. Gas System
5.1 Approve a Facility Encroachment Agreement with CSX Transportation, Inc. for the
installation of an underground natural gas main in the CSX right-of-way and authorize the
appropriate officials to execute same. (consent)
In order to continue supplying natural gas service and maintain system
reliability, Clearwater Gas System needs to replace a gas main, which crosses
the CSX railroad right-of-way along NE Coachman in Clearwater, FL. This
crossing will replace an existing main, as part of a road widening project. The
proposed gas main will be a 6-inch diameter pipeline.
CSX requires an Agreement to cover the costs of encroaching, construction
risk and to provide the terms and conditions associated with placing a pipeline
underneath their railway system. A one-time Encroachment Fee of $500.00 will
be paid upon execution of the Agreement.
This Agreement also contains a Contractor Acceptance Rider that requires any
contractor performing work within the CSX right-of-way, as part of this
agreement, to provide $1,000,000 Workers Compensation & Employers Liability
insurance; $5,000,000 Commercial General Liability coverage; Business
automobile liability insurance of $1,000,000; and Railroad Protective Liability
Insurance coverage of $5,000,000 per occurrence for bodily injury and property
damage, with at least $10,000,000 aggregate limit per annual policy period.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 3237323 96365, Line
Relocation Pinellas - Maintenance.
5.2 Approve a Services Agreement and Purchase Order, in the annual amount of $200,000
with Heath Consultants, Inc., to provide Leak/Corrosion surveys and meter maintenance
and authorize the appropriate officials to execute same. (consent)
Heath Consultants, Inc., located at 9030 Monroe Rd, Houston, TX, was the
lowest and most responsive bidder for Invitation to Bid (ITB) #06-19.
Clearwater Gas System (CGS) is requesting to use Heath Consultants to
perform gas leak surveys and corrosion inspections on CGS's natural and
propane gas distribution pipeline system. In addition, Heath will perform
Page 5
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
preventive maintenance (i.e., sanding and painting) on natural gas meters at
various customer locations. The inspection and maintenance work are required
by Title 49 Code of Federal Regulations, Section 192 (49CFR192) and our
Chapter 25-12 of the FL Administrative Code. The Public Service Commission
inspector verifies compliance on these items during the annual audit.
Gas leak surveys consist of walking/riding along the gas distribution system to
detect any natural gas/propane present in the air. These surveys must be
conducted every year for the Business District and once every three years in
Non-Business District locations. As part of the surveys, Heath will inspect
customer gas meter sets to verify there is no visible corrosion. If any corrosion
is present, they will perform the necessary maintenance based on the Price
Schedule of the Agreement (Exhibit B).
Heath was selected under Bid 06-19 (Surveys and Corrosion Prevention
Services). The Agreement will be a three-year term. One-third of the
Non-Business District locations will be performed each year, along with
one-third of the Atmospheric Corrosion survey in Business Districts. The fixed
price bid for this survey work is $200,000 per year.
APPROPRIATION CODE AND AMOUNT:
CGS has budgeted funds available in account codes 4232066-530300 (Pasco -
Contractual Services) - $120,000, 4232173-530300 (Pinellas - Contractual
Services) - $80,000.
5.3 Approve an increase to Purchase Order No. 18001102 with Ultimate CNG, LLC in the
amount of $84,800, for the period March 2, 2019 through March 29, 2019, to provide
mobile compressed natural gas services at the Clearwater natural gas filling station and
authorize the appropriate officials to execute same. (consent)
Ultimate CNG, LLC is currently providing temporary Compressed Natural Gas
(CNG) refueling services, via a mobile CNG storage truck, at our CNG Filling
Station located at 1020 North Hercules Avenue. This purchase order was
originally approved by the City Manager in August 2018, in the amount of
$99,715 and a 2nd Agreement, in the amount of $197,600. A third increase was
approved by City Council on October 18, 2018, in the amount of $74,100.
Agreement # 4 and # 5 were approved on January 17, 2019 in the amount of
$324,800.
Staff is now requesting for Council to extend their services for the period
starting March 2, 2019 through March 29, 2019, under Service Agreement #6.
The reason for the increase is a result of the primary CNG compressor
experiencing a mechanical failure after a repair was made in August. Additional
parts failed after the repair was completed and now those parts need to be
replaced. The parts are currently on order and waiting on them to be
manufactured and shipped. The compressor was originally manufactured in
Page 6
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
England, UK and several of the parts needed are not available in the USA. This
increase will set the total amount of the Purchase Order to $781,015.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in 4232078-531300.
6. Parks and Recreation
6.1 Approve a Non-Exclusive License Agreement between the City of Clearwater and Sand
Runners, LLC on a trial basis from March 2, 2019 through September 2, 2019 to provide
beach gear valet service for beach visitors and authorize the appropriate officials to
execute same. (consent)
This Agreement is for a six-month pilot program for the limited purpose of
providing beach gear valet service to the residents, tourists, and visitors to the
city.
Staff is determining if there is a public benefit to offering services for the valet of
beach gear included but not limited to beach chairs, bags, coolers, inflatables,
umbrellas, and tents.
Sand Runners, LLC will be granted permission to provide, install, and offer the
beach gear valet services at Beach Parking Lot #36 located at 4 Rockaway
Street, Clearwater, FL. They will pay a license fee of $5,687.50 to the City in
monthly installments of $947.92 plus applicable sales tax.
The cost for this service is established at a one-way fee of $10 per vehicle or a
round trip fee of $15 per vehicle for beach gear valet services.
At the end of the trial period, staff will evaluate the results and viability of
possibly continuing the service and will bring back a new agreement for
Council’s consideration.
In response to questions, Parks and Recreation Sr. Manager Michael Lavery
said the City will receive $5,687.50 from Sand Runners for the 6-month pilot
program. The two employees are permitted two signs within the parking lot to
advertise their services. Mr. Lavery said they will also have a small podium
and umbrella at the pickup location. They will not be actively recruiting
Page 7
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
individuals in the parking lot. Deputy City Manager Jill Silverboard said if they
begin actively recruiting customers, staff will talk to them. Mr. Lavery said the
contract includes language that addresses employee attire and behavior.
The beach valet vehicles are battery powered. Ms. Silverboard said Sand
Runners has ben operating in Treasure Island for a couple of years and have
been proposing other county locations. Mr. Lavery said they are forbidden to
take any passengers.
In response to a concern, the City Attorney said paragraph 16 in the contact
prohibits soliciting beachgoers or flyers. She said the beach gear valet
service employees are not agents of the city and clearly independent.
Ms. Silverboard said the City may terminate at any time if the pilot is not
going well.
Staff was directed to take the item of the consent agenda and to provide
information on how the Treasure Island operation is handled.
6.2 Approve a License Agreement between the Rogers Blue Jays Baseball Partnership and
the City of Clearwater to use Jack Russell Stadium during the Class A Dunedin Blue Jays
season, April 7, 2019 through September 1, 2019, and authorize the appropriate officials
to execute same. (consent)
The City of Dunedin provides training and playing facilities for the Class A
Dunedin Blue Jays. The Dunedin facilities are currently undergoing major
renovations and construction.
During the construction, the Dunedin Blue Jays have requested use of Jack
Russell Stadium to play their home Class A Florida State League games.
Terms of the Agreement require that the Blue Jays pay the standard rental rates
and lighting fees for the use of the stadium, as well as provide upgrades at the
stadium. These upgrades include the clubhouse, restroom, showers,
construction of a press box, additional wall padding, dugout floor protection, and
improvements to the field.
The Blue Jays will be responsible for all operational aspects relating to these
games, including concessions, license fees, ticketing, promotion, etc.
Use Agreements with St. Petersburg College and Clearwater High School can
be accommodated as well as the Blue Jays Agreement.
APPROPRIATION CODE AND AMOUNT: N/A
Page 8
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
In response to questions, Parks and Recreation Director Kevin Dunbar said
the $65 license fee is the standard fee. The Blue Jays groundskeeper will
be on site and will maintain the field. Some of the Blue Jays game will be
played at Spectrum Field and the Threshers will play a couple of games at
Jack Russell. He said there is approximately 150 parking spaces available
around the field, in addition to the North Greenwood and Library facilities.
Parking will remain free. The estimated cost for the city improvements is
$50,000.
6.3 Approve two alternative sculptures for Sculpture 360: Season IX-Art in the Cleveland
Street District and authorize the appropriate officials to execute same. (consent)
On December 6, 2018, the City Council approved three sculptures and an
alternate for Sculpture 360: Season IX- Art in the Cleveland Street District.
Since that time and prior to getting contracts for installation, one of the
sculptures and the alternate’s selected pieces were sold. There is now a space
for one sculpture in the Season IX- Art in the Cleveland Street District.
The Public Art and Design Board (PADB) is now recommending that the
sculpture “Heart” by Dominique Martinez be displayed and selected “Invasive”
by Jenn Garrett as an alternate.
The PADB has approved an allocation of $9,000.00 from the Public Art &
Design Program Discretionary Fund (325-93608) for the purpose of funding
‘Sculpture 360: Season IX’. Funds will be utilized for artist honoraria and
equipment, materials, and personnel necessary for installing and removing the
sculpture under the terms of the exhibition.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 325-93608, Miscellaneous
Public Art, to fund this contract.
7. Engineering
7.1 Approve the Contract for Sale of Real Property between the City of Clearwater and
Page 9
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
Jeannie M Zimmerman and authorize the appropriate officials to execute same, together
with all other instruments required to affect closing. (consent)
The subject property is a substandard 25 ft. by 91 ft. lot located on Engman
Street.
This land was acquired by the City of Clearwater in 1967 via Tax Deed.
An independent appraisal was performed on the property on August 30, 2018 by
Jim Millspaugh and Associates. This appraisal report determined that the fair
market value is $2,275.00.
On November 1, 2018, City Council declared the property surplus for sale
through Invitation to Bid #01-19, whereby the successful bid was required to
meet the terms set by Council. Per City Charter 2.01, real property declared
surplus shall be sold to the party submitting the highest competitive bid above
the appraised value whose bid meets the terms set by the Council and whose
proposed use of the property is in accordance with the Council’s stated purpose
for declaring the property surplus. Accordingly, all qualifying bids were required
to meet the following terms:
Bid price shall exceed $2,275.00
The property shall be assembled with existing property creating a
functional piece of property for use.
Successful bidder shall be the owner in fee title to lands contiguous to
the subject property.
The City received one bid that met the minimum qualifications listed above.
Jeannie M Zimmerman submitted a qualifying bid with a proposed
purchase price of $2,300.00.
Consistent with City Charter 2.01 referenced above, staff recommends
approval of the Contract between the City and Jeannie M Zimmerman,
the bidder having submitted the highest competitive bid above the
appraised value whose bid meets the terms set by the Council.
Proceeds from sale will be deposited into the General Fund.
7.2 Approve an Easement Termination and Release of a City of Clearwater Gas Line
Easement located in the City of Largo as Recorded in Official Records Book 3432, Page
446 of the Public Records of Pinellas County, FL and authorize the appropriate officials
to execute same. (consent)
James and Mildred Lively granted an Easement to the City of Clearwater on
November 19, 1970 for the installation and maintenance of a natural gas line on
their property in the City of Largo.
The successor in interest to the property has requested that the Gas Line
Easement be terminated and released.
Page 10
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
Clearwater Gas does not maintain facilities within the easement and has no
objection to the termination and release of the easement.
7.3 Approve the conveyance of a Distribution Easement to Duke Energy for the installation
and maintenance of a new power line and electric facilities for City of Clearwater property
at 1700 N Belcher Avenue and authorize the appropriate officials to execute same.
(consent)
Duke Energy will install a new power line and electric facilities to support the
new data center addition to Fire Station 48. The proposed easement will
provide Duke Energy (Duke) with property rights necessary to provide
service and maintain its electric equipment within the easement.
7.4 Approve the conveyance of a Distribution Easement to Duke Energy for the installation
and maintenance of a new power line and electrical facilities for City of Clearwater
property at 1550 N Arcturus Avenue and authorize the appropriate officials to execute
same. (consent)
Duke Energy (Duke) will install a new power line and electrical facilities to
support the new street sweeping facility at 1550 N Arcturas Ave. The
proposed easement will provide Duke with property rights necessary to
provide service and maintain their electric equipment within the easement.
7.5 Approve the conveyance of a Distribution Easement to Duke Energy for the installation
and maintenance of a new transformer, power line and electrical facilities for City of
Clearwater property at Ruth Eckerd Hall and authorize the appropriate officials to execute
same. (consent)
Duke Energy (Duke) will install a new transformer and electrical facilities to
support the Ruth Eckerd Hall Experience project. The proposed easement
will provide Duke with property rights necessary to provide service and
maintain their electric equipment within the easement.
8. Marine & Aviation
8.1 Approve a License Agreement between PSTA and the City of Clearwater for a Beach
Transit Stop located within the Beach Marina Parking Lot and authorize the appropriate
officials to execute same. (consent)
In prior years, PSTA (Pinellas Suncoast Transit Authority) has utilized the
Beach Marina Parking Lot for the purpose of Trolley service drop off and pickup
without any formal agreement. An increase in service and schedule during
Spring Break and Special Events require a more defined stop for both the Jolly
Page 11
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
Trolley and the Suncoast Beach Trolley. General loading and unloading in front
of the marina building is no longer manageable. The location of the new transit
stop will be an improved area adjacent to the eastern exit from the marina.
PSTA is responsible to pay for the necessary improvements in order to make
this location work. Improvements will include an ADA accessible loading pad,
two bus shelters and connectivity to sidewalks both north and south of the stop.
The Council recessed from 10:47 a.m. to 10:55 a.m.
8.2 Approve Clearwater Ferry Services Inc. (CFS) 2019 Spring Break Water Taxi Agreement
and authorize the appropriate officials to execute same. (consent)
In the ongoing effort to relieve traffic congestion on the Memorial Causeway
during Spring Break and the Sugar Sand Festival, this agreement will provide a
one-time subsidy in the amount of $10,000 to support a temporary increase in
the ridership capacity of CFS. This will be accomplished by CFS adding leased
vessels to their fleet. The additional vessels will operate during specific Spring
Break and Sugar Sand peak times, providing 49 additional seats per vessel with
increased service routes between downtown and the beach.
APPROPRIATION CODE AND AMOUNT:
Funds are available in special program 181-98604, 2016 Clearwater Ferry, to
fund this agreement.
In response to questions, Marine and Aviation Director Ed Chesney said
Clearwater Ferry will be renting the two additional boats for that time period
and the City will reimburse them. Deputy City Manager Jill Silverboard said
general revenue funds will be used to pay the Ferry.
The Council recessed from 10:55 a.m. to 11:00 a.m.
9. Planning
9.1 Approve a Future Land Use Map Amendment from the Institutional (I) category to the
Residential Urban (RU) category for 4.88 acres of property located at 1625 Union Street
and pass Ordinance 9224-19 on first reading. (LUP2018-11006)
This Future Land Use Map amendment involves a 4.88-acre property on the
south side of Union Street approximately ½ mile east of North Highland Avenue.
The parcel is currently owned by Union Place, LLC which purchased the
Page 12
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
property in September 2018; however, the property is still being used as a place
of worship by Mt. Zion United Methodist Church. The applicant is requesting to
amend the Future Land Use Map designation from Institutional (I) to Residential
Urban (RU). The applicant has submitted a Zoning Atlas amendment
(REZ2018-11004) which is being processed concurrently with this case.
The proposed Residential Urban (RU) category allows primarily urban low
density residential and residential equivalent uses and would permit
development at a density of 7.5 dwelling units per acre. The requested
amendment would allow the property to be redeveloped as a single-family
subdivision. The applicant has submitted a preliminary plat for 27 lots
(PLT2019-01001) which would be fewer lots than the maximum allowed under
the proposed future land use category. The preliminary plat application is
currently being reviewed by the Development Review Committee.
The Planning and Development Department determined that the proposed
Future Land Use Map amendment is consistent with the provisions of the
Clearwater Community Development Code as specified below:
The proposed amendment will further implementation of the
Comprehensive Plan consistent with the goals, policies and objectives
contained in the Plan.
The proposed amendment is not inconsistent with other provisions of
the Comprehensive Plan.
The available uses are appropriate to the property in question and
compatible with existing and planned uses in the area.
Sufficient public facilities are available to serve the property.
The proposed amendment will not have an adverse impact on the
natural environment.
The proposed amendment will not have an adverse impact on the use of
property in the immediate area.
In accordance with the Countywide Plan Rules, this land use plan amendment
is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning
Council, and the Board of County Commissioners acting as the Countywide
Planning Authority. The application is a small-scale amendment so review and
approval by the Florida Department of Economic Opportunity and other state
agencies is not required.
The Community Development Board reviewed this application at its January 15,
2019 public hearing and made a unanimous recommendation of approval to the
Council.
9.2 Approve a Zoning Atlas Amendment from the Institutional (I) District to the Low Medium
Density Residential (LMDR) District for 4.88 acres of property located at 1625 Union
Street and pass Ordinance 9225-19 on first reading. (REZ2018-11004)
Page 13
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
This Zoning Atlas amendment involves a 4.88-acre property on the south side of
Union Street approximately ½ mile east of North Highland Avenue. The parcel is
currently owned by Union Place, LLC which purchased the property in
September 2018; however, the property is still being used as a place of worship
by Mt. Zion United Methodist Church. The applicant is requesting to rezone the
property from the Institutional (I) District to the Low Medium Density Residential
(LMDR) District. The applicant has submitted a Future Land Use Map
amendment (LUP2018-11006) which is being processed concurrently with this
case.
The proposed Low Medium Density Residential (LMDR) District is compatible
with the surrounding zoning districts and single family uses that exist in the
vicinity of the subject property. The requested amendment would allow the
property to be redeveloped as a single-family subdivision. The applicant has
submitted a preliminary plat for 27 lots (PLT2019-01001) which is currently
being reviewed by the Development Review Committee.
The Planning and Development Department determined that the proposed
Zoning Atlas amendment is consistent with the Clearwater Community
Development Code as specified below:
The proposed amendment is consistent with the Comprehensive Plan
and the Community Development Code.
The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
The available uses in the Low Medium Density Residential (LMDR)
District are compatible with the surrounding area.
The proposed amendment will not adversely or unreasonably affect the
use of other property in the area.
The proposed amendment will not adversely burden public facilities,
including the traffic-carrying capacities of streets, in an unreasonably or
disproportionate manner; and
The proposed Low Medium Density Residential (LMDR) District
boundaries are appropriately drawn in regard to location and
classification of streets, ownership lines, existing improvements, and the
natural environment.
The Community Development Board reviewed this application at its January 15,
2019 public hearing and made a unanimous recommendation of approval to the
Council.
9.3 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 3041 Grandview Avenue, 510 Moss Avenue and 3025 Merrill Avenue, and pass
Page 14
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
Ordinances 9232-19, 9233-19 and 9234-19 on first reading. (ANX2018-12024)
These voluntary annexation petitions involve 1.052 acres of property consisting
of three parcels of land occupied by single family homes. The parcels are
located generally north of Drew Street, south of SR 590, and within ¼ mile west
of McMullen Booth Road. The applicants are requesting annexation in order to
receive sanitary sewer service from the City and have been connected to the
city sanitary sewer as part of the Kapok Terrace Sanitary Sewer Extension
Project. The properties are located within an enclave and are contiguous to
existing city limits along at least one boundary. It is proposed that the properties
be assigned a Future Land Use Map designation of Residential Low (RL) and be
assigned a Zoning Atlas designation of Low Medium Density Residential
(LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
The properties currently receive water service from the City. Collection
of solid waste will be provided to the properties by the City. The
applicants have paid the required sewer impact fee in full and have been
connected to the city’s sewer system. The properties are located within
Police District III and service will be administered through the district
headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to these properties by
Station 49 located at 565 Sky Harbor Drive. The City has adequate
capacity to serve these properties with sanitary sewer, solid waste,
police, fire and EMS service. The proposed annexations will not have an
adverse effect on public facilities and their levels of service; and
The proposed annexations are consistent with and promote the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
The proposed Residential Low (RL) Future Land Use Map category to
be assigned to all properties is consistent with the Countywide Plan
designation. This designation primarily permits residential uses at a
Page 15
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
density of 5 units per acre. The proposed zoning district to be assigned
to all properties is Low Medium Density Residential (LMDR). The use of
the subject properties is consistent with the uses allowed in the District
and the properties exceed the District’s minimum dimensional
requirements. The proposed annexations are therefore consistent with
the Countywide Plan and the City’s Comprehensive Plan and
Community Development Code; and
The properties proposed for annexation are contiguous to existing city
limits along at least one boundary; therefore, the annexations are
consistent with Florida Statutes Chapter 171.044.
9.4 Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 1300 Idlewild Drive and pass Ordinances 9229-19, 9230-19, and 9231-19 on
first reading. (ANX2018-12023)
This voluntary annexation petition involves 0.325 acres of property consisting of
one parcel of vacant land. The parcel is located on the northeast corner of the
intersection of Idlewild Drive and North Betty Lane, approximately 620 feet south
of Union Street. The applicant is requesting annexation in order to receive
sanitary sewer and solid waste service from the City. The property is
contiguous to existing city limits to the north, south, east and west. It is
proposed that the property be assigned a Future Land Use Map designation of
Residential Urban (RU) and be assigned a Zoning Atlas designation of Low
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
The property currently receives water service from Pinellas County. The
closest sanitary sewer lines are located in the adjacent Idlewild Drive
and N. Betty Lane rights-of-way. The applicant has paid the required
sewer impact and assessment fees in full and is aware of the additional
costs to extend to the City’s sewer main. Collection of solid waste will be
provided to the property by the City. The property is located within Police
District II and service will be administered through the district
headquarters located at 645 Pierce Street. Fire and emergency medical
services will be provided to this property by Station 51 located at 1720
Overbrook Avenue. The City has adequate capacity to serve this
property with sanitary sewer, solid waste, police, fire and EMS service.
The property will continue to receive water service from Pinellas County.
The proposed annexation will not have an adverse effect on public
facilities and their levels of service; and
Page 16
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
The proposed Residential Urban (RU) Future Land Use Map category to
be assigned to the property is consistent with the Countywide Plan
designation. This designation primarily permits residential uses at a
density of 7.5 units per acre. The proposed zoning district to be
assigned to the property is Low Medium Density Residential (LMDR).
The subject property is currently vacant, and any future development
must be consistent with the uses allowed in the District and meet the
District’s minimum dimensional requirements. The proposed annexation
is therefore consistent with the Countywide Plan and the City’s
Comprehensive Plan and Community Development Code; and
The property proposed for annexation is contiguous to existing city limits
to the north, south, east and west; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
9.5 Ratify and confirm an increase to Contract No. 900109 with Quorum Services LLC of
Tampa, Fl in the amount of $62,261.00 for period January 1, 2018 through December 31,
2018, authorize an increase of $125,000.00 for period January 1, 2019 through
December 31, 2019 for inspection services and authorize the appropriate officials to
execute same.
Quorum Services LLC of Tampa, FL is currently providing inspection services
for the Building Construction Services division of the Planning & Development
Department. As the result of the bid process, this contract was originally
approved by City Council in February 2017, in the amount of $400,000 to be split
with a second contractor Joe Payne, Inc. with two, one-year extension options
at the City’s discretion. In December 2018, the City Manager approved an
increase of $40,000 to cover a high volume of inspections. A second increase
of $62,261 was approved by the City Manager in January 2019 - to be ratified
and confirmed in this action.
Page 17
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
Due to an increasing demand for services, the Planning & Development
requests an increase of $125,000.00 of contract number 900109 to Quorum
Services LLC of Tampa, Fl, to provide additional contract inspection and plan
review staff for the current contract term of January 1, 2019 through December
31, 2019.
All staff must possess the appropriate State of Florida DBPR license. City staff
manages the daily inspection requests and plans review needs, contacting the
companies to request and make available licensed professional inspectors as
needed to maintain customer service levels. Inspections are promised the next
business day and plan reviews have been expedited as well. To maintain these
city goals, it is necessary to engage these vendors to keep business timely.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 0101420-530300 (Contractual Services) and
Special Program 98609, Foreclosure Registry - Nuisance Abatement, to fund
this contract increase.
In response to questions, Planning and Development Director Michael Delk
said the Department for a number of years relied on outside consultants who
understand the City's customer service commitments and obligations. This
year's revenue estimates were decreased since major hotel developments
have been completed. The expenditures for the outside consultants
are covered by the permit revenues. He said approximately $62,000 is
needed to close the last calendar year.
Staff was directed to provide additional revenue information for October-
December in 2014.
10. Public Utilities
10.1 Authorize the purchase and/or rental of generators and transfer switches, replacement
parts, and services, for an annual not-to exceed amount of $1,000,000 ($300,000
Building and Maintenance and $700,000 Public Utilities) through March 2021, in
accordance with City Code of Ordinances Section 2.564(1)(d) Other Government Entities
Bids, and authorize the appropriate officials to execute same. (consent)
Most purchases and rentals for Building & Maintenance’s and Public Utilities’
generator and transfer switches services and repairs, replacement parts, and
Page 18
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
load banking have been made as sole source buys direct from the
manufacturers’ designated vendor or by piggybacking contracts.
The authorizations for sole source and/or piggyback contracts have been
brought to Council each time a specific expenditure is expected to exceed
$100,000 within a single year, as required by Code. This request consolidates
the authorization to utilized sole source manufacturers and distributors, as well
as properly sourced piggyback contracts, not limited to the following:
• Ring Power - Sole Source (distributor) Caterpillar engine and automatic
transfer switch repair
• Cummins, Inc - Sole Source Cummins engine and automatic transfer switch
repair
• Ring Power - Piggyback generator rentals contract, various types and sizes
Pasco County Contract #120617-CAT, expires 1/29/2022
City of St. Petersburg Contract #210253, expires 3/31/2021
• Mid-Florida Diesel - Piggyback caterpillar engine and automatic transfer
switch repair
Hernando County #16-T00054/PH, expires 6/13/2019 (renewal option
anticipated)
Flexibility is requested to allow for expenditure of budgeted funds as needed
throughout the year, in accordance with the intent of this general authorization,
and to engage additional vendors as needed.
APPROPRIATION CODE AND AMOUNT:
FY19 5666611-546500 - $300,000
FY19 3277327-563800-96664 - $700,000
Future fiscal year funds subject to annual budget approval
11. City Manager Verbal Reports
11.1 Clearwater Shuffleboard Club Stormwater Fee
Deputy City Manager Jill Silverboard said the Clearwater Shuffleboard
Club has requested the City cover the stormwater utility fee. The Mayor's
February 8 letter which stated that if the City would do this for one entity, the
City will be asked to do so for others. The City cannot waive the fee but
Council may approve a grant. She said Staff has confirmed the monthly fee
calculation for the Clearwater Shuffleboard Club is correct.
In response to questions, Engineering Manager Elliot Shoberg said anyone
Page 19
City of Clearwater
Council Work Session Meeting Minutes February 19, 2019
with a water meter is assessed a stormwater utility fee. Ms. Silverboard said
the City is responsible for all of the capital maintenance of the publicly-
owned facilities. The organization is responsible for their operations costs,
which includes utilities. The grant would be made from the general revenue
fund. The City Attorney said staff has confirmed the organization does not
pay rent and the City provides landscaping services.
Discussion ensued with no consensus to waive the fee.
12. City Attorney Verbal Reports
13. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
14. Closing Comments by Mayor
Mayor Cretekos expressed a concern with the lack of signage informing the
public that City Hall has moved to the Bank of America building on Cleveland
Street.
15. Adjourn
The meeting adjourned at 11:30 a.m.
Page 20
City of Clearwater