07/15/2019
Council Work Session Meeting Minutes July 15, 2019
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Meeting Minutes
Monday, July 15, 2019
9:00 AM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes July 15, 2019
Roll Call
Present 5 - Mayor George N. Cretekos, Councilmember Bob Cundiff,
Councilmember David Allbritton, Councilmember Hoyt Hamilton, and
Councilmember Jay Polglaze
Also Present: William B. Horne II – City Manager, Micah Maxwell – Deputy City
Manager, Michael Delk – Interim Assistant City Manager, Pamela K.
Akin City Attorney, and Nicole Sprague – Official Records &
Legislative Services Coordinator.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order – Mayor Cretekos
The meeting was called to order at 9:00 a.m. in Council Chambers at the
Main Library.
2. Presentations – Given.
2.1 July Service Awards
Five service awards were presented to city employees.
The Council recessed to meet as the Pension Trustees and Community
Redevelopment Agency from 9:06 a.m. to 9:49 a.m.
3. Office of Management and Budget
3.1 Adopt a tentative millage rate of 5.9550 mills for fiscal year 2019/20; set public hearing
dates on the budget for September 5, 2019 and September 19, 2019, to be held no
earlier than 6:00 p.m., and schedule a special council meeting on the budget in August to
fully discuss the proposed budget.
In accordance with the Truth in Millage (TRIM) process, the City Council must
adopt a tentative millage rate and set public hearing dates prior to finalizing and
adopting a budget. This information must be provided to the Pinellas County
Property Appraiser and Tax Collector by August 4, 2018. The City's proposed
millage rate and public hearing dates will be included on the TRIM notices
mailed to taxpayers in August. This tentative rate cannot be increased without
first-class mailing notification to each taxpayer at the expense of the City of
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Council Work Session Meeting Minutes July 15, 2019
Clearwater, not less than 10 days and not more than 15 days before the public
hearing.
The City Manager's recommended millage rate is 5.9550 mills, the same as the
current year. This rate is 6.01% more than the rolled back rate of 5.6176 mills.
The rolled-back rate is the millage rate that will provide the City with the same
property tax revenue as was levied in the prior year. If the proposed millage rate
of 5.9550 mills is adopted, the City's ordinance adopting the millage rate will
reflect a 6.01% increase from the rolled-back rate of 5.6176 mills.
The proposed millage rate as well as other TRIM millage rates will be noted on
the 2019 compliance forms as follows:
5.9550 mills - Tentative millage rate
5.6176 mills - Rolled-back millage rate
6.5662 mills - Maximum majority vote rate
7.2228 mills - Maximum two-thirds vote rate
Staff would also like to schedule a special council meeting in August to fully
discuss the proposed budget. The following dates are dates available:
Tuesday, August 13 at 3 p.m. and Thursday, August 22 at 3 p.m.
The City Manager and Budget Manager Kayleen Kastel provided a
PowerPoint presentation.
There was consensus to schedule the special council meeting on August 22,
2019, after confirming there is no conflict on council calendars.
In response to questions, the City Clerk said the city is not required to hold
the special council meeting at 6:00 p.m. as it is Council's opportunity to ask
staff questions. The City Manager said it is past practice to hold these
meeting during the day. Council will have the opportunity to make motions if
needed. Ms. Kastel said the total budget includes capital transfers and
all operating funds; the millage rate is one revenue source of that total. The
millage rate does not pay for all the general fund expenditures. She said the
millage rate does not even cover public safety. The City's portion of the
property tax bill is approximately 25% of the total. Ms. Kastel said a sample
tax bill will be presented at the September public hearing.
Staff was directed to update the slide with past property values to include
2007.
4. Engineering
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Council Work Session Meeting Minutes July 15, 2019
4.1 Approve Engineer of Record (EOR) Supplemental Work Order One to McKim and
Creed, Inc. in the amount of $96,600 for Inflow and Infiltration Flow Monitoring
(18-0023-UT) and authorize the appropriate officials to execute same. (consent)
On May 3, 2018 and June 7, 2018, City Council approved Initial Work Orders for
twelve months for continuous inflow and infiltration flow monitoring at Marshall
Street and East Water Reclamation Facility (WRF) in the amount of $190,000
and at Northeast (NE) WRF in the amount of $123,400, respectively.
During wet weather events, the City’s sanitary sewer system experiences
higher influent volumes due to inflow and infiltration (I&I) entering the system.
These higher volumes can cause sanitary sewer overflows and potential (WRF)
permit violations because the systems are not designed to accommodate the
significant volumes of I&I. Monitoring equipment is installed to collect continuous
flow data during dry weather and wet weather events in order to identify the
sources of I&I. This information has led to the remediation of many sanitary
sewer defects and a measurable reduction in rainfall derived I&I.
Supplemental Work Order One will provide for up to a six-month continuation of
flow monitoring services for the City’s three wastewater basins (Marshall St.,
East and NE WRF).
Project benefits are improved process efficiencies, an ongoing rehabilitation and
restoration strategy of conveyance infrastructure, increased environmental
protection and regulatory compliance.
The City of Clearwater’s Public Utilities Department is responsible for owning,
operating and maintaining the wastewater collection system and water
reclamation facilities. The Department plans to monitor sanitary flow for the
indefinite future and has recently used an RFQ to select a new Consultant to
continue the monitoring after McKim & Creed’s term expires. Currently the new
consultant’s (Wright-Pierce) scope of work/work order is under development.
USE OF RESERVE FUNDS:
4211354-530100 $43,200
4211355-530100 $37,200
4211356-530100 $16,200
Funds for supplemental one work order are included in the 2018/19 City
Manager’s Public Utilities Operating Budget of Professional Services as follows:
$21,600 in 4211354, WET Marshall Street, $18,600 in 4211355, WET NE Plant,
and $8,100 in 4211356, WET East Plant. Future year funding will be included in
the 2019/20 Public Utilities Operating Budget of Professional Services as
follows: $21,600 in 4211354, WET Marshall Street, $18,600 in 4211355, WET
NE Plant, and $8,100 in 4211356, WET East Plant.
Councilmember Polglaze departed Chambers at 10:11 a.m.
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4.2 Approve Engineer of Record (EOR) Supplemental Work Order 1 to Atkins North
America, in the amount of $58,933, for Cooper’s Point (18-0009-EN) and authorize the
appropriate officials to execute same. (consent)
On June 21, 2018, City Council approved the initial Work Order for a circulation
study to develop alternatives with the most ecological benefit for projects
identified in the Cooper’s Point Master Plan, in the amount of $115,007. Included
in this work order was identifying potential funding partners. When the Florida
Department of Transportation (FDOT) District 1 was recently approached, they
expressed interest in being a partner, but needed more information about the
potential for mangrove habitat improvements. FDOT also identified several
additional partners that may be interested in funding the projects.
Supplemental Work Order 1 is the continued study of areas around Cooper’s
Point, specifically the potential ecological lift to mangrove swamp habitat due to
the proposed hydrologic improvements. The work order will also allow for
coordination with Hillsborough County, Pinellas County, Port Tampa Bay, FDOT
District 1, FDOT District 7, and Southwest Florida Water Management District
(SWFWMD) Surface Water Improvement and Management (SWIM) branch
regarding cooperative funding interest. Agency support will be solicited from
SWFWMD (Regulatory branch), Tampa Bay Estuary Program, Florida
Department of Environmental Protection, and US Army Corps of Engineers.
APPROPRIATION CODE AND AMOUNT:
ENST180005-STDY-PROSVC $58,933
Funds are available in capital improvement project ENST180005, Coastal
Basins, to fund this supplemental work order.
In response to questions, Lead Environmental Specialist Sarah Kessler said
the work will not interfere with the college; staff has coordinated construction
work with NSU. City staff will have access to Coopers Point via an access
road; activities would be limited to maintenance and mosquito control. The
public will have access to Coopers Point via another trailhead, which is the
DEP property at the corner of Bayshore Boulevard and Gulf to Bay
Boulevard.
Councilmember Polglaze returned to Chambers at 10:14 a.m.
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4.3 Approve a five-year agreement with Carollo Engineers, Inc., of Sarasota, FL, in the
amount of $1,531,351 for Water Treatment Plant Number 2 System Improvements -
Phase A (18-0034-UT) and authorize the appropriate officials to execute same. (consent)
September 11, 2018, Request for Qualifications (RFQ 36-18) was issued
seeking an engineering firm to provide phased engineering services at Water
Treatment Plant Number 2 (WTP-2) with the goal to increase water production
while at the same time reduce equipment maintenance requirements.
November 6, 2018, the RFQ Selection Committee, consisting of
representatives from the Public Utilities and Engineering departments, met after
independent review to discuss their ranking of each engineering firm that
submitted qualifications. The committee selected Carollo Engineers, Inc. to
perform a detailed study (Phase A) of WTP-2 and design system improvements
(future Phase B) that will lead to increased production and reduced
maintenance.
Due to issues with groundwater supply shortfalls, bromate concentrations and
total dissolved solids increases, WTP-2 production is less than capacity. Phase
A will consist of a thorough review and evaluation of the reverse osmosis and
ozone systems, including bench and full-scale testing of proposed
recommendations and improvements prior to future design modifications in
Phase B.
The City of Clearwater’s Public Utilities Department owns, operates and
maintains WTP-2.
APPROPRIATION CODE AND AMOUNT:
3217321-530100-96767 $1,531,351
Funds are available in capital improvement project 321-96767, RO Plant at Res
2, to fund this work order.
4.4 Approve supplemental one work order to Stantec for design and construction
administration for Phase I of Imagine Clearwater (17-0031-EN) in the amount of
$5,644,322 and authorize the appropriate officials to execute same. (consent)
City Council approved the Imagine Clearwater master plan followed by the
February 1, 2018, approval of the initial Stantec work order for master plan
validation for $834,238. The next step is to move forward with the schematic
and construction document phases of the design.
This supplemental work order will provide design and engineering services
during construction for phase I of the Imagine Clearwater project.
Phase I has been expanded to include the Civic Gateway, the Green with the
amphitheater and lawn area, along with the Lake, Bluff Walk South, and library
improvements. The remaining areas of the Bluff Walk North and Coachman
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Gardens will be designed in Phase 2 under an additional supplemental work
order.
APPROPRIATION CODE AND AMOUNT:
ENGF180013-DSGN-PROSVC $5,644,322
A third quarter budget amendment will provide a budget, only, increase of
$4,000,000 in capital improvement project ENGF180013, Imagine Clearwater.
This will provide advanced budget authority for Fiscal Year 2019/20 contribution
of Penny for Pinellas funding.
Funds are available in capital improvement project ENGF180013, Imagine
Clearwater, in the amount of $1,644,322 to fund supplemental 1 work order.
Staff was directed to take Item 4.4 off the consent agenda.
In response to a question, Interim Assistant City Manager Michael Delk said
there will be key opportunities for staff to present design plans to Council.
The City Manager asked Council to think about the interface wanted with
staff throughout the process; he expressed a concern with designing by
committee.
5. Fire Department
5.1 Approve the extension of the Emergency Medical Services ALS First Responder Growth
Management Agreement between Pinellas County and City of Clearwater for one
additional one-year term, extending through September 30, 2020, and authorize the
appropriate officials to execute same. (consent)
The current agreement expires September 30, 2019, but also contains an
option to extend for three additional one-year terms. Pinellas County Emergency
Medical Services Authority and the City of Clearwater wish to extend the
agreement for one year with a new expiration of September 30, 2020.
The Pinellas County Emergency Medical Services Authority (EMS Authority) is a
special district created for the purpose of providing Emergency Medical
Services (EMS) throughout Pinellas County, pursuant to Chapter 80-585, Laws
of Florida, and Chapter 54, Article III, Pinellas County Code, as amended.
Pinellas County has contracted with various municipalities and independent
special fire districts in the County to provide first responder services and has
also contracted with an ambulance contractor to provide emergency and
non-emergency transport services.
Due to the continued increase in EMS demands within Pinellas County, a “Data
Driven Focus Group,” comprised of all City and Fire District Fire Chiefs as well
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as County Safety and Emergency Services staff, evaluated the response time
performance and workload of ALS First Responder Units. One of the outcomes
from this group was right-sizing ALS First Responder responses to low acuity
calls.
Through this contract, Clearwater Fire & Rescue in conjunction with Pinellas
County, Priority Dispatch Protocols will actively implement growth management
strategies to reduce the EMS workload of ALS First Responder responses to
certain non-life-threatening EMS incidents and partner on other growth
management initiatives.
The EMS Authority will not eliminate funding for existing funded ALS First
Responder Units due to the implementation of growth management strategies.
6. Information Technology
6.1 Authorize award of Invitation to Bid Number 38-19, Storage Area Network (SAN)
Equipment, to Extensys, Inc., of Tampa FL, for installation and support of new SAN
equipment, in the amount of $767,000, and authorize the appropriate officials to execute
same. (consent)
Invitation to Bid (ITB) Number 38-19 for Storage Area Network (SAN) Equipment
was issued on May 28, 2019. One bid was received from Extensys, Inc., to
install two Pure Storage Area Network systems, including all hardware,
software, licensing, installation services, and three years of Gold Support. The
two new SANs will support the City’s networked computing environment and
approximate 2,000 users.
Of the requested amount, approximately $493,000 is scheduled for new
infrastructure; $214,000 is scheduled for services, maintenance, repair and
three-year warranties; and $60,000 (approximately 8%) of total project is
contingency and additional professional services or licenses during the initial
three-year maintenance term.
This solution will provide the City with a replicated storage environment and
enhance the city management and backup of critical operational data and
system support.
APPROPRIATION CODE AND AMOUNT:
Funding of $567,000 is available in project L1908, Network Infrastructure and
Server R&R. A third quarter budget amendment from lease purchase proceeds
will provide a budget increase of $200,000 to provide additional funding in
project L1908 for this award.
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In response to a question, IT Director Dan Mayer said the item before
Council is for hardware with software that stores huge volumes of data. The
organization is not using a lot of cloud storage yet.
6.2 Authorize a contract in the amount of $320,000.00 to Spectrum Enterprise of St. Louis,
MO, for internet access and point-to-point data network services, and authorize the
appropriate officials to execute same. (consent)
Spectrum Enterprise provides internet access and point-to-point data
connections at approximately 17 locations across the City’s network.
Of the requested amount, approximately $281,000 is scheduled for existing
services over the term of June 1, 2019 through September 30, 2023.
An additional amount of approximately $39,000 is included as a contingency to
cover taxes, fees and other service connections during the defined term.
Spectrum Enterprise is one of 3 service providers used to support the City’s
network and computer operations.
APPROPRIATION CODE AND AMOUNT:
Funding is available in the Information Technology Admin Services budget for
each of the FY’s 2019-2023.
7. Planning
7.1 Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for an unaddressed parcel on Pine Place and pass Ordinances 9287-19,
9288-19 and 9289-19 on first reading. (ANX2019-05012)
This voluntary annexation petition involves a 0.452-acre property consisting of
one parcel of land which is currently vacant. The property is located
approximately 230 feet north of Pine Place and approximately ¼ mile east of
North Highland Avenue. The property is contiguous to existing city boundaries
on all sides. The annexation of the property will eliminate an enclave. It is
proposed that the property be assigned a Future Land Use Map designation of
Residential Urban (RU) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
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The property does not currently receive any services from the City of
Clearwater. The closest sanitary sewer and water lines are located to
the south within the Pine Place right-of-way, and future connections
would occur through the utility and drainage easement along the
southeastern portion of the property. The applicant is aware that the
City's sewer and water impact and assessment fees must be paid in full
prior to connection and is aware of the additional costs to extend city
sewer and water service to this property should it redevelop in the future.
Collection of solid waste will be provided by the City of Clearwater. The
property is located within Police District II and service will be
administered through the district headquarters located at 645 Pierce
Street. Fire and emergency medical services will be provided to this
property by Station #51 located at 1720 Overbrook Avenue. The City has
adequate capacity to serve this property with sanitary sewer, solid
waste, water, police, fire and EMS service. The proposed annexation will
not have an adverse effect on public facilities and their levels of service;
and
The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
The proposed Residential Urban (RU) Future Land Use Map category is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 7.5
units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District. If this
parcel were to develop in the future, any proposed development would
be required to meet the standards of the Low Medium Density
Residential (LMDR) District. The proposed annexation is therefore
consistent with the Countywide Plan and the City’s Comprehensive Plan
and Community Development Code; and
The property proposed for annexation is contiguous to existing city
boundaries on all sides; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
7.2 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
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and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 815 Glen Oak Avenue E. and 3053 Terrace View Lane, and pass Ordinances
9290-19, 9291-19, and 9292-19 on first reading. (ANX2019-05013)
These voluntary annexation petitions involve two parcels of land totaling
0.374 acres, occupied by single-family homes. The properties are
generally located north of Drew Street, south of SR 590, and within ¼ mile
west of McMullen Booth Road. The applicants are requesting annexation
to receive sanitary sewer and solid waste service from the City and have
already been connected to the city sanitary sewer as part of the Kapok
Terrace Sanitary Sewer Extension Project. The properties are contiguous
to existing city limits along at least one boundary. It is proposed that the
properties be assigned a Future Land Use Map designation of Residential
Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
The properties currently receive water and sanitary sewer service
from the City of Clearwater. Collection of solid waste will be
provided to the parcels by the City. The properties are located
within Police District III and service will be administered through
the district headquarters located at 2851 N. McMullen Booth Road.
Fire and emergency medical services will be provided to these
properties by Station 49 located at 565 Sky Harbor Drive. The City
has adequate capacity to serve these properties with solid waste,
police, fire and EMS service. The proposed annexations will not
have an adverse effect on public facilities and their levels of
service; and
The proposed annexations are consistent with and promote the
following objectives and policy of the Clearwater Comprehensive
Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban service
area shall be promoted through application of the Clearwater
Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
The proposed Residential Low (RL) Future Land Use Map
category to be assigned to both properties is consistent with the
Countywide Plan designation. This designation primarily permits
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Council Work Session Meeting Minutes July 15, 2019
residential uses at a density of 5 units per acre. The proposed
zoning district to be assigned to the properties is Low Medium
Density Residential (LMDR). The use of the subject properties is
consistent with the uses allowed in the District and the properties
exceed the District’s minimum dimensional requirements. The
proposed annexations are therefore consistent with the
Countywide Plan and the City’s Comprehensive Plan and
Community Development Code; and
The properties proposed for annexation are contiguous to existing
city limits along at least one boundary; therefore, the annexations
are consistent with Florida Statutes Chapter 171.044.
In response to questions, Engineering Manager Jeremy Brown said the City
will install the lateral lines since most of the properties are on septic. Interim
Planning and Development Director Gina Clayton said typically properties
are annexed to get sewer service.
7.3 Approve a Future Land Use Map amendment from the Residential Low (RL) category to
the Residential Urban (RU) category for 3003 Merrill Avenue, 3025 Merrill Avenue and
512 Moss Avenue and pass Ordinance 9283-19 on first reading. (LUP2019-03001)
This future land use amendment involves three parcels of land located on
the south side of Merrill Avenue and west of Moss Avenue, approximately
705 feet west of McMullen Booth Road. Saxony Company Inc. owns the
easternmost parcel, 510 Moss Avenue, which is about 0.20 acres. They
also own the middle plot, 3025 Merrill Avenue, which is about 0.70 acres,
in conjunction with Advanta IRA Services. The western parcel, 3003 Merrill
Avenue, is approximately 0.40 acres and is owned by Robin J. Sloan. The
three parcels combined are a total of 1.30 acres.
The request is to change the properties’ Future Land Use Map designation
from Residential Low (RL) to Residential Urban (RU). There is no need to
request a rezoning of the properties as the current Low Medium Density
Residential (LMDR) District is consistent with the proposed future land
use designation.
Currently, there is a single-family dwelling on each parcel. The applicant
has indicated the intent is to redevelop at least two of the parcels, 510
Moss Avenue and 3025 Merrill Avenue, with detached dwellings that fit the
need of the market, with a smaller footprint allowing them to make better
use of the limited area they have available. However, no site plan
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application has been submitted at this time. The property owner of 3003
Merrill Avenue has requested the same changes to her property so that all
three parcels within the block, on the south side of Merrill Avenue would
have the same future land use.
The Planning and Development Department has determined that the
proposed Future Land Use Map amendment is consistent with the
provisions of the Community Development Code as specified below:
The proposed amendment is consistent with the Comprehensive
Plan and the Countywide Plan Rules.
The proposed amendment is compatible with the surrounding
properties and character of the neighborhood.
Sufficient public facilities are available to serve the properties.
The proposed amendment will not have an adverse impact on the
natural environment.
The proposed amendment will not have an adverse impact on the
use of the property in the immediate area.
The underlying Countywide Plan Map category on the proposed
amendment area is consistent with the proposed City of Clearwater future
use land designation of Residential Urban (RU); therefore, no amendment
is required to the Countywide Plan Map. The application is a small-scale
amendment so review and approval by the Florida Department of
Economic Opportunity is not required.
The Community Development Board reviewed this application at its June
18, 2019 public hearing and made a unanimous recommendation of
approval to the council.
In response questions, Senior Planner Diego Guevara said the request to
residential urban would accommodate to two single-family homes; site plans
have not been submitted to date. Planning Manager Lauren Matzke said the
underlying land use effects the density and determines how many units are
allowed. The owners are allowed to build single-family homes through the
existing zoning but they are looking at adding an additional unit. That side of
the entire block will be the same future land use category. The zoning district
remains low medium density residential and there will be no change to the
maximum allowable height. Mr. Guevara said the lmdr designation allows 5
units per acre and the residential urban allows 7.5 units per acre.
7.4 Approve a Development Agreement between East Shore International Enterprises, LLC
and 411 E S (property owner) and the City of Clearwater, providing for the allocation of
eight units from the Hotel Density Reserve pursuant to Beach by Design, adopt
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Resolution 19-06, and authorize the appropriate officials to execute same.
(HDA2019-03001; 400/405/408/409/411 East Shore Drive)
Development Proposal:
No changes have been made to the Development Proposal, Agreement,
Conceptual Site Plan or Conceptual Elevations presented at the June 20, 2019
city council meeting.
The owners propose to utilize the otherwise permitted density of 50 units per
acre or 55 units and incorporate an additional eight units from the Hotel Density
Reserve through Beach by Design and an additional 11 units which the
applicant intends to transfer to the site through a Level Two Transfer of
Development Rights application resulting in a total of 74 units (66.367 units per
acre).
The building will be 65 feet in height (from Base Flood Elevation) to roof as
otherwise permitted utilizing the Height Bonus Schedule for the Marina District
of Beach by Design for property totaling one acre or more on both sides of East
Shore Drive and the provision of a publicly accessible boardwalk. In addition to
the proposed boardwalk, the applicant is also providing a publically-accessible
seating pavilion on the hotel property and adjacent to the proposed boardwalk
further adding to the pedestrian experience.
All existing docks will be removed and replaced with two docks containing a
total of 57 slips of which 35 will be for the exclusive use of hotel guests and 22
will be for public use. This will result in two uses being established on the
property; a hotel and a marina facility. The Development Agreement includes
specific language to limit the specific activities which may take place on the site
ensuring that the “marina facility” component of the site will be compatible with
the overnight accommodations component of the site as well as adjacent and
surrounding uses. Specifically, activities such as servicing, fueling,
pumping-out, commercial chartering and/or and dry-storage of boats and
boating equipment be strictly prohibited and that the marina slips shall be limited
to sale and/or lease to privately-owned boats rather than commercial vessels
for hire.
Consistency with the Community Development Code:
No changes have been made to the Conceptual Site Plan and Elevations
presented at the June 20, 2019 council meeting. The Conceptual Site Plan and
Elevations continue to appear to be consistent with the CDC with regard to:
Minimum Lot Area and Width
Minimum Setbacks
Maximum Height
Minimum Off-Street Parking
Landscaping
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Consistency with Beach by Design:
No changes have been made to the Conceptual Site Plan and Elevations
presented at the June 20, 2019 council meeting. The Conceptual Site Plan and
Elevations continue to appear to be consistent with the Beach by Design with
regard to:
Design Guidelines.
Height.
The provision of a publicly accessible boardwalk and walkway to access the
boardwalk.
Hotel Density Reserve.
Standards for Development Agreements:
The proposal is in compliance with the standards for development agreements
and is consistent with the Comprehensive Plan.
The proposed Development Agreement would be in effect for a period not to
exceed ten years, meets the criteria for the allocation of rooms from the Hotel
Density Reserve under Beach by Design and includes the following main
provisions:
Provides for the allocation of eight units from the Hotel Density Reserve;
Requires the developer to obtain building permits and certificates of
occupancy in accordance with Community Development Code (CDC)
Section 4-407;
Requires the developer to provide a publically accessible boardwalk to
utilize the Height Bonus in accordance with Beach by Design;
Requires the return of any hotel unit obtained from the Hotel Density
Reserve that is not constructed;
Prohibits the conversion of any hotel unit allocated from the Hotel Density
Reserve to a residential use and requires the recording of a covenant
restricting use of such hotel units to overnight accommodation usage;
Provides evidence that the development complies with the Metropolitan
Planning Organization’s (MPO) countywide approach to the application of
concurrency management for transportation facilities, and includes a
transportation analysis conducted for the development;
Provides that all units in a hotel receiving units from the Reserve shall be
made available to the public as overnight transient hotel guests at all times
through the required hotel reservation system;
That no hotel room in a hotel allocated units from the Reserve will have a full
kitchen;
That a reservation system shall be required as an integral part of the hotel
use and there shall be a lobby/front desk area that must be operated as a
typical lobby/front desk area for a hotel would be operated; and
Requires a legally enforceable mandatory evacuation/closure covenant that
the hotel will be closed as soon as practicable after a hurricane watch that
includes Clearwater Beach is posted by the National Hurricane Center.
Changes to Development Agreements:
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Pursuant to Section 4-606.I., CDC, a Development Agreement may be
amended by mutual consent of the parties, provided the notice and public
hearing requirements of Section 4-206 are followed. Revisions to conceptual
site plans and/or architectural elevations attached as exhibits to this
Development Agreement shall be governed by the provisions of Section 4-406,
CDC. Minor revisions to such plans may be approved by the Community
Development Coordinator. Other revisions not specified as minor shall require
an amendment to this Development Agreement.
The Planning and Development Department is recommending approval of this
Development Agreement for the allocation of up to eight units from the Hotel
Density Reserve under Beach by Design.
In response to questions, Senior Planner Mark Parry said there have been
no changes to the number of units. The conceptual site plan will not be
approved if the proposal is not consistent with Beach by Design, the
Community Development Code or the City's Comprehensive Plan. He said
the Applicant is providing all required parking. The lot across the street has
been demolished. There will be 100 parking spaces; they are required to
provide 1.2 parking spaces for the hotel and 1 per 2 boat slips for the marina
facility component.
7.5 Authorize a Community Aesthetic Features Agreement between the City of Clearwater
and the Florida Department of Transportation for a local identification marker (city logo)
on a new pedestrian overpass bridge at Harn Boulevard and US 19 and adopt Resolution
19-11.
As Clearwater redevelops and grows, opportunities arise to increase public
recognition and community pride in the city. Branding and wayfinding
enhancements to transportation facilities and infrastructure are important
components of these goals and also serve to guide customers and visitors to
their destinations. As a southern gateway into the city, the pedestrian overpass
of US 19 at Harn Boulevard to be constructed by the Florida Department of
Transportation (FDOT) offers this type of opportunity.
The City is proposing to have a city identification sign affixed to the pedestrian
guardrail on the south facing side of the new overpass when constructed. As
shown in the Community Aesthetic Features Agreement (CAFA), the sign will
feature the city logo with the tag line “Bright and Beautiful, Bay to Beach”
underneath. The agreement provides FDOT with the design, evidence that the
city will be responsible for maintaining the sign and establishes a deposit of
$15,000 that the city will pay to return the bridge to its originally designed
condition if the sign needs to be removed.
By passing Resolution 19-11, City Council is approving the Community
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Aesthetic Features Agreement (Exhibit A) and the information contained within.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 315-92842, US 19
Wayfinding, to fund this agreement.
In response to questions, Transportation Planner Ric Hartman said the sign
will be viewable from the south-facing side. Interim Planning and
Development Director Gina Clayton said staff is working with Pinellas County
regarding a similar sign for the pedestrian bridge on the Duke Energy Trail
on the north end. The bridge belongs to the county.
7.6 Approve an addendum to authorize the City an option for three 1-year renewal periods,
for the contract between Property Registration Champions, LLC., a Florida limited liability
company, and the City of Clearwater to manage the City's Foreclosure Property Registry
and authorize the appropriate officials to execute same. (consent)
On July 21, 2017, City Council approved an agreement with Property
Registration Champions, LLC to manage the City’s foreclosure property registry
utilizing collected registration funds. The Agreement is for a two-year term and
has an option for three one-year renewal periods each year, at the City's
discretion.
This agreement has resulted in the following number of properties registered.
2017 - 313
2018 - 434
2019 (Jan - date) - 217
During the above time period, a total of 263 properties have been removed from
the list due to evidence/transfer to a private property. Based on the data to date,
the City continues to have a consistent number of foreclosures; the Planning
and Development Department would like to exercise the option to extend the
Agreement via an addendum for three additional one-year renewal periods, July
21, 2019 through July 21, 2022.
8. Public Utilities
8.1 Authorize the award of Invitation to Bid 28-19, Manhole Rings and Covers, to Fortiline,
Inc. of Tampa, FL, in the annual not-to-exceed amount of $60,000, with two one-year
extensions at the City’s discretion and authorize the appropriate officials to execute
same. (consent)
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Council Work Session Meeting Minutes July 15, 2019
Invitation to Bid 28-19, Manhole Rings, Covers, and Related Products was
issued on May 8, 2019. Six bids were received on June 6, 2019. Fortiline, Inc.
represents the lowest responsive, responsible bidder for manhole rings and
covers.
Fortiline, Inc. will provide standard and hinged manhole rings and covers,
standard clean-out rings and covers, and sanitary valve boxes and covers.
These items provide access for maintenance purposes in the wastewater
collection system.
The contract will be effective on August 1, 2019, for an initial one-year period
with two one-year renewal terms available to the City. Renewal Terms allow
for cost increases based on the Producer Price Index #101 Iron and Steel.
Renewal prices shall be firm for the respective annual term.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds for FY19 are available in Public Utilities’ cost center 550400
Operating Supplies & Materials:
FY19 $10,000 (2 months)
Future fiscal year budgets will include requests for funding:
FY20 $60,000
FY21 $60,000
FY22 $50,000 (10 months)
The Council recessed from 10:59 a.m. to 11:05 a.m.
9. Official Records and Legislative Services
9.1 Appoint Christina M. Joseph to the Marine Advisory Board with term to expire July 31,
2023. (consent)
APPOINTMENT WORKSHEET
BOARD: Marine Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
CHAIRPERSON: Edward T. O’Brien, Jr.
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MEETING DATES: 2nd Wed., 8 am (Quarterly)
PLACE: Main Library
APPTS. NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAD RESIGNED AND NOW
REQUIRES REPLACEMENT BY A NEW APPOINTEE:
1. Letitia (Tish) Wold - 240 Sand Key Estates Dr., #17, 33767 - Financial Planner
Original Appointment: 04/16/15
(was serving 1st term to expire 03/31/19)
Resigned: 08/21/18
(no applications on file)
THE NAME BELOW IS BEING SUBMITTED FOR CONSIDERATION TO FILL
THE ABOVE VACANCY:
1. Christina M. Joseph - 2990 Drew St., Apt. 426, 33759 - Community Volunteer
Zip codes of current members on board:
2 at 33759
2 at 33761
1 at 33764
1 at 33767
9.2 Appoint three members to the Nuisance Abatement Board with terms to expire August
31, 2023.
APPOINTMENT WORKSHEET
BOARD: Nuisance Abatement Board
TERM: 4 years
FINANCIAL DISCLOSURE: Yes
APPOINTED BY: City Council
RESIDENCY REQUIREMENT: City of Clearwater
MEMBERS: 7
CHAIRPERSON:
MEETING DATES: As Called, 1st Wed./Month - 3:00 pm
PLACE: Main Library
APPTS. NEEDED: 3
Purpose: The Nuisance Abatement Board will be composed of seven city
residents who will conduct hearings on public nuisance cases associated with
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Council Work Session Meeting Minutes July 15, 2019
prostitution and drug-related activities on known properties throughout the City.
THE FOLLOWING BOARD MEMBERS HAVE RESIGNED AND NOW
REQUIRE REPLACEMENT BY NEW APPOINTEES:
1. Charles (Chuck) W. Johnston - 1940 Algonquin Dr., 33755 - Business
Management
Original appointment: 8/20/15
(was serving 1st term until 8/31/19)
Resigned: 2/8/19
2. Jack J. Geller - 1860 N. Ft. Harrison Ave., Apt. 402, 33755 - Atty
Original appointment: 8/20/15
(serving 1st term through 8/31/19; does not wish to be reappointed)
3. W. Bruce Miller - 1952 Clearview Lake Drive, 33755 - Retired/Management
Original appointment: 8/20/15
(was serving 1st term until 8/31/19)
Resigned: 5/30/19
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCIES:
1. Gary H. Baker - 55 Rogers Street #402, 33756 - Attorney
2. Greg A. Brown - 1424 Barry St., 33756 - Production/Tour Manager
3. Patrick J. Raftery - 3237 Masters Dr., 33761 - Senior Buyer/Supervisor
4. Meg Taylor - 1423 Pinebrook Dr., 33755 - Sales Adm. Manager
Zip codes of current members:
3 at 33756
1 at 33759
Current Categories:
Clinical Social Worker
English Teacher/Librarian
HR Analyst
Restaurant Owner
There was consensus to appoint Gary H. Baker, Greg A. Brown and Meg
Taylor. Staff was directed to place the item on the consent agenda.
9.3 Appoint one member to the Sister Cities Advisory Board, as the youth member
representative, to fill the remainder of an unexpired term through October 31, 2020.
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Council Work Session Meeting Minutes July 15, 2019
APPOINTMENT WORKSHEET
BOARD: Sister Cities Advisory Board
TERM: 4 years
APPOINTED BY: Sister Cities Advisory Board
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: One member of the City Council
MEMBERS: 6 + 1 At-large member
CHAIRPERSON:
MEETING DATES: Quarterly
PLACE: Main Library
APPOINTMENTS NEEDED: 1
SPECIAL QUALIFICATIONS: 1 City Councilmember; 1 youth member
nineteen years old or younger; 1 Clearwater Sister Cities, Inc. representative
nominated by organization; 1 local business community representative; 1
school board world language coordinator or designee; 1 Clearwater Arts
Alliance (FKA Clearwater Arts Foundation) representative nominated by
organization; 1 at-large member
Representatives of Clearwater Sister Cities, Inc., the local business
community, the school board’s world language coordinator or designee,
and the Clearwater Arts Alliance shall not be required to reside within the
City of Clearwater.
THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED AND NOW
REQUIRES REPLACEMENT BY A NEW APPOINTEE:
1. Hannah R. Joseph - 2990 Drew St., Apt. 426, 33759 - Student
Original Appointment - 10/04/18
(was currently filling an unexpired term until 10/31/20)
Resigned: 5/23/19
(Youth member)
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO
FILL THE ABOVE VACANCY:
1. Lucas Geraldi-Smith - 2821 Anderson Drive North, 33761 - Student
(Youth member)
2. Ezekiel Joseph - 2990 Drew St., Apt. 426, 33759 - Student
(Youth member)
Zip codes of current members:
1 - 33710
1 - 33761
1 - 33763
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Council Work Session Meeting Minutes July 15, 2019
1 – 34683
There was council consensus to appoint Lucas Geraldi-Smith. Staff was
directed to place the item on the consent agenda.
9.4 Appoint Sioux Hart to the Brownfields Advisory Board, as a Clearwater resident member,
with term to expire July 31, 2023. (consent)
APPOINTMENT WORKSHEET
BOARD: Brownfields Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: **
MEMBERS: 9
CHAIRPERSON: Joseph DeCicco
MEETING DATE: As Called
PLACE: Determined when called
STAFF LIAISON: Chuck Lane
APPTS. NEEDED: 1
SPECIAL QUALIFICATIONS: ** Three members will be Clearwater residents
who live within or adjacent to the Brownfields Area; Three members will be
owners or representatives of businesses operating in the Brownfields area and
need not be residents of Clearwater; Three members will be representatives of
federal or state agencies or local governments involved with the Brownfields
remediation process within Pinellas County and need not be Clearwater
residents
THE FOLLOWING ADVISORY BOARD MEMBER’S TERM HAS EXPIRED AND
NOW REQUIRES REPLACEMENT BY A NEW APPOINTEE:
1. Barbara Green - 1101 Fairburn Ave., 33755 - Real Estate
Original Appointment: 10/05/10
(2nd term expired 05/31/19)
(Resident)
THE NAME BELOW IS BEING SUBMITTED FOR CONSIDERATION TO FILL
THE ABOVE RESIDENT VACANCY:
1. Sioux Hart - 630 Fairmont St., 33755 - Tutor/Community Learning Center
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Council Work Session Meeting Minutes July 15, 2019
(Resident)
Zip codes of current members:
3 at 33755
1 at 33756
1 at 33759
1 at 33770
1 at 33773
Current Categories:
3 Agency or Government rep.
2 Business Owner or rep.
2 Residents
9.5 Designate a councilmember to serve as the City’s official voting delegate at the Florida
League of Cities’ Annual Conference, August 15-17, 2019.
The Florida League of Cities’ Annual Conference will be held at the World
Center Marriott in Orlando, Florida on August 15-17.
The League is asking each municipality to designate one official to be the voting
delegate at the Annual Business Session on Saturday, August 17 at 9:00 a.m.
Election of League leadership and adoption of resolutions are undertaken at the
business meeting.
There was consensus to appoint Mayor Cretekos. Staff was directed to place
the item on the Consent Agenda.
10. Legal
10.1 Adopt Ordinance 9249-19 on second reading, amending the Clearwater Community
Development Code, Section 5-1002, changing the composition of the Public Art and
Design Board to include a representative from the Clearwater Arts Alliance, Inc. and a
representative from Creative Pinellas.
10.2 Adopt Ordinance 9277-19 on second reading, vacating a blanket utility easement as
recorded in Official Records Book 5138, Page 489 of the public records of Pinellas
County, Florida.
10.3 Adopt Ordinance 9279-19 on second reading, annexing certain real property whose post
office address is 3040 Terrace View Lane, Clearwater, Florida 33759, into the corporate
limits of the city and redefining the boundary lines of the city to include said addition.
10.4 Adopt Ordinance 9280-19 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain real property
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Council Work Session Meeting Minutes July 15, 2019
whose post office address is 3040 Terrace View Lane, Clearwater, Florida 33759, upon
annexation into the City of Clearwater, as Residential Low (RL).
10.5 Adopt Ordinance 9281-19 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 3040 Terrace View Lane,
Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
10.6 Adopt Ordinance 9293-19 on second reading, amending the Operating Budget for the
Fiscal Year ending September 30, 2019, to reflect increases and decreases in revenues
and expenditures for the General Fund, Special Program Fund, Stormwater Fund, Gas
Fund and Parking Fund.
10.7 Adopt Ordinance 9294-19 as amended on second reading, amending the Capital
Improvement Budget for the Fiscal Year ending September 30, 2019, to reflect a net
increase of $375,145.
10.8 Adopt Ordinance 9297-19 on second reading, amending Clearwater Code of
Ordinances Section 2.453, Miscellaneous Provisions, adding subsection (g), Missing
Benefit Recipients relating to the Clearwater Firefighters’ Supplemental Pension and
Retirement Plan.
11. City Manager Verbal Reports
11.1 Spectrum-Carpenter Agreement Update - Kevin Dunbar, Parks and Recreation Director
Parks and Recreation Director Kevin Dunbar provided a PowerPoint
presentation.
It was stated that the information presented has not been provided to the
Tourist Development Council (TDC).
In response to questions, Mr. Dunbar said the request will be presented to
the TDC after city and county staff have completed their analysis. He
expects a status update from the county soon. Work at the Carpenter
Complex cannot begin until April in any year; it appears the schedule will be
adjusted to begin April 2021. Mr. Dunbar said the work at Spectrum Field will
be phased in a September and completed in a January. The economic
impact study provided to the county was limited, at their request, to Spring
Training and room nights. There are 130 minor league players at the
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Council Work Session Meeting Minutes July 15, 2019
Carpenter Camp who were just drafted and are all staying in the area.
Mr. Dunbar said staff received a request from Beasley Radio to approve the
annual Hispanic Heritage Festival agreement sooner in order to begin the
marketing campaign. Last year the event expanded to a 2-day event but was
not as successful as previous events. He said this this year the Festival will
return to a one-day event and the City will not bear all of the cost. The City
will maintain all operating revenues from the concessions; ticket sales will be
used to pay the entertainment. Mr. Dunbar said the radio station will maintain
all sponsorship revenues. The radio station is seeking certainty that the
agreement will be approved in order to market the event.
In response to a question, the City Attorney said staff has not received the
draft agreement from Beasley Radio. Since the agreement is not on the
agenda or in the agenda cycle, staff should plan to present the item to
Council in August.
11.2 Imagine Clearwater
Interim Assistant City Manager Michael Delk provided a PowerPoint
presentation.
In response to questions, Finance Director Jay Ravins said staff has
estimated $62 million in potential costs for Imagine Clearwater, which
includes the Main Library, Coachman Park and the bandshell. Staff has
identified $3.2 million from the general fund budget, $3.5 million currently
budgeted for the project that has not been spent or encumbered, and there is
approximately $14.5 million budgeted from Penny for Pinellas IV. He
said staff estimates the appraised value for the three parcels the City intends
to sell in order to fund or repay monies spent for Imagine Clearwater is $23.5
million. Approximately $17.4 million remains unfunded; these funds can be
borrowed internally or externally financed through a third party. Mr. Ravins
said the general fund forecast model included an annual $2 million debt
service payment to cover the $17.4 million unfunded balance. Council still
has the ability to review the Penny IV schedule and determine if any of the
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Council Work Session Meeting Minutes July 15, 2019
projects should be re-prioritized in order to fund Imagine Clearwater. The
$6.5 million for the Main Library is a component of Imagine Clearwater.
Staff was directed to provide funding and cost projections for Imagine
Clearwater.
11.3 Bay Park (Parking Modification)
Parking Manager Steve Reiter provided a PowerPoint presentation.
In response to a concern, the City Attorney said the Mayor did not have a
voting conflict.
In response to questions, the City Manager said parking at Bay Park exists
primarily to meet a beach re-nourishment requirement. Currently, parking
exceeds the need for recreational activity. He requested council feedback on
using the parking as overflow parking for residents at Ultimar condominium
during peak season. The City Manager said although no other
condominiums have made a request, the opportunity would be available. Mr.
Reiter said a portion of the lot, near the tennis court, is paved; a majority of
the lot is grass. The City Manager said the lot has not been completely
paved because the demand for parking has not reached that level.
It was stated that Ultimar Condominium does not allow commercial vehicles
to park on their property, requiring them to be parked across the street.
Someone complained to city staff that a commercial vehicle was parked in
the Bay Park lot, which is not allowed. The City Manager said many of the
commercial vehicles can no longer park in a condominium parking space
because they no longer fit.
In response to questions, the City Manager said the City is not required to
provide the condominium with commercial parking spaces. Engineering
Director Tara Kivett said the estimates are for asphalt and required storm
retention improvements.
Discussion ensued with staff direction provided to proceed with Option 1 and
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Council Work Session Meeting Minutes July 15, 2019
allow condominiums to use as daytime overflow parking.
11.4 Old City Hall Parking Lot
Parking Manager Steve Reiter provided a PowerPoint presentation.
In response to questions, Parking System Assistant Manager Sue Tellier
said the Capitol Theater uses the metered section for valet during
weeknights and weekends when there is no paid parking. Metered parking
was reinstituted May 1. She said the Capitol Theater was given some spaces
in the back during the Spring Break Park and Ride program. Ten spaces are
provided to Pinellas County and some spaces are reserved for Clearwater
Second Century Studio. Ms. Tellier said businesses can buy monthly
employee parking permits for $25 per month.
Discussion ensued with consensus to continue metered parking at the city
hall site and provide temporary free parking at the CMA property.
11.5 CMA Property
See Item 11.4.
11.6 Peddle Pubs
The City Manager said there is at least one business owner who wishes to
pursue peddle pubs in the Tampa Bay area. He
requested council consideration for staff to research the matter. The City
Attorney said the City's current code does not allow peddle pubs or alcohol
beverages on city streets and rights-of-ways. The City may regulate where
the peddle pubs may be operated.
Discussion ensued with comments made that more information is needed.
12. City Attorney Verbal Reports – None.
13. Council Discussion Item
13.1 Funding Strategy for Main Library Activation/Renovation (Imagine Clearwater) -
Councilmember Polglaze
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Council Work Session Meeting Minutes July 15, 2019
Discussion deferred to future date.
14. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). – None.
15. Closing Comments by Mayor – None.
16. Adjourn
The meeting adjourned at 12:41 p.m.
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