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07/30/2018 Council Work Session Meeting Minutes July 30, 2018 City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Minutes Monday, July 30, 2018 1:00 PM Council Chambers Council Work Session Page 1 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 Roll Call Present 5 - Mayor George N. Cretekos, Vice Mayor Doreen Caudell, Councilmember Bob Cundiff, Councilmember David Allbritton, and Councilmember Hoyt Hamilton Also Present: William B. Horne II – City Manager, Micah Maxwell – Assistant City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague – Official Records and Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order – Mayor Cretekos The meeting was called to order at 1:00 pm at City Hall. 2. Presentations – Given. 2.1 Police Oaths The City Clerk administered the Oath of Office to Police Officers Michael Buis, Brittany Camera, Jared Karpiscak, Paul Gonzales, Michael Omer, Nicola Paloma, Mikul Robinson and Scott Yeates. 2.2 July Service Awards Two service awards were presented to city employees. 3. City Manager 3.1 Approve a five-year lease for One Clearwater Tower - Bank of America Building and authorize the appropriate officials to execute same. This property is located at 600 Cleveland Street on the 6th floor. It will serve as administrative offices for department currently housed in City Hall. The lease is for five years with an option for an additional five years. Funding for this lease is available in the budget currently allocated to the maintenance and operation of the current city hall facility. Adjustments needed to reallocate funding will be Page 2 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 fiscal year 2018/2019 budget amendments at 1st quarter. In response to questions, Assistant City Manager Micah Maxwell said the total build-out cost was $97, 680. If the build-out costs exceed that amount, staff will come to Council for additional funding. He said staff would confirm prior to the council meeting that the build-outs will be ADA compliant. Assistant City Attorney Laura Mahony said the landlord is responsible for any ad valorem taxes; the City would pay a sales tax on the lease. Mr. Maxwell said the lease does not include parking; staff is considering the Garden Street Parking Garage and the Station Square Parking Garage for parking. He said the city hall site will be closed so that it will be ready for redevelopment when the time comes. Staff did not identify other sites for a temporary city hall. Mr. Maxwell said there will be a security guard in the lobby requiring visitors to sign a log; the receptionist will buzz visitors in th when they reach the 6 floor. Employees will access the office space via an access card. Staff was directed to provide the cost associated with retrofitting the Main Library to accommodate a temporary council chambers. It was suggested that staff determine if the Idatix building would be suitable for a temporary city hall. Concerns were expressed that the Idatix building has an awkward layout and lacks sufficient parking. The City Manager said Pinellas County has decided to refresh the 2008 joint- use facility feasibility study In response to questions, Deputy City Manager Jill Silverboard said there are no funds available to acquire the Idatix site for a new city hall. Funds for a new city hall are identified in Penny for Pinellas 4; the levy for Penny 4 begins 2020 and funds for a new city hall will not be available for several years. She said there are no general fund reserves available for land acquisition. Staff was directed to provide the Penny for Pinellas 3 project list, with available funding balance. Vice Mayor Caudell said she will be out of town on business and will not be attending the special budget meeting. 4. Economic Development and Housing 4.1 Approve the City of Clearwater’s Fiscal Year 2018/2019 Annual Action Plan, which is the 3rd Action Plan of the Fiscal Year 2016/2017 - Fiscal Year 2019/2020 Four-Year Consolidated Plan, to implement the goals and objectives set forth in the Consolidated Plan and authorize the City to enter into agreements with HUD and organizations Page 3 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 approved for funding. On July 21, 2016, City Council approved the 2016/2017 - 2019/2020 Consolidated Plan (Consolidated Plan) identifying the city’s goals and objectives with respect to the city’s administration of HOME and Community Development Block Grant (CDBG) Program funds. Under the Consolidated Plan, the City is required by US Department of Housing and Urban Development (HUD) to create and implement a plan each year to identify the sources and uses of these funds for housing, community programs, and economic development. This plan, referred to as the Annual Action Plan, provides HUD with the City’s housing budget and proposed expenditures based on the entitlement funds and estimated program income that the City will receive in the upcoming fiscal year to meet the goals and objectives established in the Consolidated Plan. Funds are used to develop viable communities and sustain existing ones. In addition, the funds will be used to provide safe, decent and affordable housing to assist extremely low- to moderate-income households. This year’s Annual Action Plan allocates federal funds to provide housing opportunities to extremely low- to moderate-income households for new and existing homes, construction and/or renovation of public facilities, and to fund public services programs. In Fiscal Year 2019, the City will receive $740,943 in entitlement funds for the CDBG Program and $383,146 in entitlement funds for the HOME Program. The City is reprogramming $678,611 in HOME funds and budgeted $475,000 in CDBG Revolving Loan Program funds, $109,200 in CDBG Program Income funds and $1,148,593 in HOME Program Income funds for new activities. Funds provided through the CDBG Program may be used for housing, community and economic development, public services and facilities, acquisition, relocation and administration. Funds provided through the HOME Program are limited to housing-related activities and administration. The City partners with several non-profit agencies to implement the goals and objectives established in the Consolidated Plan. To obtain these partners, the City annually publishes in February a Notice of Funding Availability in the local newspaper and on its website. This notice informs the public of the resources the City will make available and the eligible uses of these resources. It also informs them of the application period for requesting funds. The applications were due on March 23, 2018 with the City receiving 27 applications; 20 applicants received an allocation of funding. A Technical Review Committee (TRC) comprised of professionals in the social service and grants community, a member of the City’s Neighborhood and Affordable Housing Advisory Board (NAHAB), the City Clerk and Planning Department staff member, reviewed and ranked the applications. Applicants Page 4 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 were given an opportunity to present their proposed projects at the April 10 NAHAB meeting. City Housing staff also reviewed each application to ensure it met HUD’s baseline requirements. The NAHAB met on May 8, 2018, and approved the recommended allocations contained in the FY 2018/2019 Annual Action Plan. Each year the City may allocate up to 15% of its CDBG funds for Public Services activities. This year the City received eleven requests for funding of public services in the amount $284,642, however based on HUD’s formula and eligibility, $111,141 was available to fund seven organizations. The NAHAB endorsed a funding matrix for Public Services applicants that dictate the funding ratios based on the ranking. Utilizing the funding matrix ensures all eligible applicants are funded a percentage of request based on rankings. At its meeting on July 10, the NAHAB passed a motion recommending City Council approval of the Fiscal Year 2018/2019 Annual Action Plan. The Fiscal Year 2018/2019 Annual Action Plan is due to HUD on August 15, 2018. All organizations that will be receiving an allocation will have agreements prepared and executed by October 1, 2018. Staff will perform compliance monitoring with funded organizations on an annual basis. Housing Coordinator Kim DuPont provided a PowerPoint presentation. 5. Gas System 5.1 Approve an increase to Contract 900078 with JW Harris Contractors, Inc., of Zephyrhills, FL, in the amount of $2,000,000, for the installation of natural gas mains and service lines and authorize the appropriate officials to execute same. (consent) JW Harris Contractors, Inc. is Clearwater Gas System’s (CGS) primary contractor for the installation of natural gas mains and services lines. They have performed well since Gas began using them in 2017. The current and final annual contract term with JW Harris for $1,200,000 began April 1, 2018 with the contractor agreeing to maintain their prior contract year prices. This increase will modify the annual contract amount to $3,200,000 and JW Harris will amend their Performance Bond and insurance coverages to accommodate the revised contract amount. CGS will rebid these construction services in early 2019. Page 5 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 APPROPRIATION CODE AND AMOUNT: Funds are available in capital improvement projects 3237323 96378, Pasco New Mains and Service Lines and 3237323 96377, Pinellas New Mains & Service lines. In response to questions, Gas System Assistant Director Brian Langille said the project is to expand the system in order to get more customers on line. Clearwater Gas System Managing Director Chuck Warrington said all system expansions are based on feasibility studies that show a 7-year payback. Mr. Langille said CGS expanded into Pasco County 20 years ago. 5.2 Approve the Second Amendment to License Agreement between the City of Clearwater and Pinellas County for period August 1, 2018 through July 31, 2023 and authorize the appropriate officials to execute same. (consent) The License Agreement grants the City/Clearwater Gas System (CGS) access to the Pinellas County Health Department property, located at 310 North Myrtle Ave, for conducting soil assessment activities related to environmental impacts from the former manufactured gas plant (MGP) site. The MGP site is located at 400 North Myrtle Ave, which is northwest and adjacent to the Health Department facility. Typical ground assessment work includes soil boring, drilling, monitoring well installations and water sampling of new and existing wells. The License Agreement was originally approved by Council in 2008, for a five-year term, then renewed in 2013. The Second Amendment shall extend the agreement for another five-year term, effective August 1, 2018. CGS currently has a contract with Geosyntec, Inc. to perform all soil testing activities related to the MGP site. 5.3 Accept a Natural Gas Easement over, under, across and through a portion of property conveyed by Dwayne Hawkins, whose principal address is 6001 34th St N, St Petersburg, FL, given in consideration of receipt of $1.00 and the benefits to be derived therefrom. (consent) Dwayne Hawkins (Grantor) has granted a five-foot wide natural gas easement, on property located along the east side of US Hwy 19 in Clearwater, just north of Whitney Rd (Parcel ID# 29-29-16-00000-330-0300), for the installation of a Page 6 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 natural gas service line. This service line will serve Honor Thy Pet, LLC, a commercial customer located directly north of Mr. Hawkins property. The easement grant is sufficient for the City to maintain and replace its facilities as necessary in perpetuity, or until such time as the City determines to abandon its use. 6. Police Department 6.1 Approve acceptance of Department of Justice, Bureau of Justice Assistance (DOJ/BJA) Edward Byrne Memorial Justice Assistance Grant award in the amount of $46,977, for purchase of speed lasers and Stop Sticks (tire-deflating devices) and authorize the appropriate officials to execute same. (consent) On August 25, 2017, the Resource Management Committee approved submission of a grant application for a $46,977 allocation under the federal Justice Assistance Grant (JAG) program to purchase 21 speed lasers and 40 Stop Sticks. That grant has been officially awarded and CPD now seeks approval to accept it. The CPD will purchase 21 additional speed lasers to be used department-wide. The lasers will be shared among the 3 patrol districts and several specialty teams. Officers utilize lasers for a variety of reasons, but the primary purpose is speed enforcement. When using a laser for speed enforcement compared to a radar speed enforcement device, officers virtually eliminate vehicle misidentification because the laser is aimed at a specific target vehicle. The laser can also be used to assist with measuring distance between 2 points, such as the distance from someone falling, jumping from a building to the ground, or at crash scenes to determine the distance that a crash occurred from a particular point. Purchase of the new lasers will allow officers to deploy and address any and all chronic problem areas related to speeding. Officers will target speed violators by using education, warnings and citations. In 2012, the National Highway Traffic Safety Administration (NHTSA) estimated that speeding was a contributing factor in 30 percent of all fatal crashes. CPD currently has a strong and active department-wide traffic safety initiative which will be greatly enhanced by the purchase of the additional lasers. The balance remaining in the $46,977 amount to be awarded to CPD will be utilized to purchase 40 additional Stop Sticks, tire-deflating devices that are used by law enforcement to end high-speed automotive pursuits. These tire-deflation devices end high-speed automobile pursuits quickly and safely. Officers in all 50 states and around the globe rely on these devices to Page 7 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 end pursuits safely, prevent property damage, reduce liability and save lives, including their own. With over 200,000 police vehicles equipped with these devices and more than 21,000+ pursuits ended safely, tire-deflation devices have become a staple of law enforcement at the municipal, county and state levels. There is no mandatory match for this grant. There are associated maintenance costs associated with the lasers, which require recertification twice a year. Those costs will be absorbed by CPD’s operating budget. APPROPRIATION CODE AND AMOUNT: A third quarter budget amendment will establish special project G1802, FY 2017 JAG Grant (Lasers and Tire-Deflating Devices), to track grant revenues and associated expenditures. 6.2 Authorize an increase in contract number 900098 to Enforcement One, Inc. of Oldsmar, FL, by $80,000 in Fiscal Year 17/18 for Police Vehicle Up-Fitting Services, to an amended annual total contract award of $295,000, and authorize the appropriate officials to execute same. (consent) On January 19, 2017, Council awarded a contract to Enforcement One, Inc. to provide Police Vehicle Up-Fitting Services in the annual amount of $215,000. Enforcement One, Inc. was awarded the contract after being the lowest bidder that responded to Invitation to Bid (ITB) No. 05-17. The awarded contract included two one-year renewal terms at the City’s option. The anticipated costs for the Police Vehicle Up-Fitting Services for Fiscal Year 17/18 will exceed the annual awarded amount of $215,000. The police department’s total estimated costs for police vehicle up-fitting for Fiscal Year 17/18 is $295,000, and that is the amount in the police department’s approved budget for Fiscal Year 17/18 (0101131-541500). To complete the police department’s police vehicle up-fitting needs for Fiscal Year 17/18, the contract award to Enforcement One, Inc. needs to be increased by $80,000 to a new total of $295,000. Funds are currently available to cover the increase of $80,000 in the police department’s approved budget for Fiscal Year 17/18. APPROPRIATION CODE AND AMOUNT: Funding for this contractual agreement are available in the Police Department’s operating cost code 0101131-541500, Garage Variable 7. Planning Page 8 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 7.1 Provide Direction regarding the finalization of concept scenarios for the Drew Street Complete Street Concept Design Project. (WSO) The City of Clearwater is developing the Drew Street Complete Street Concept Design Project (Drew Street Project) which will deliver a concept scenario and report showcasing how Drew Street could be redesigned to better accommodate the abilities and modes of all users and increase safety. The Drew Street Project is being prepared concurrently with Citywide Complete Street Plan, as a pilot project and will provide the City with context sensitive design concepts for the corridor. The Drew Street Project included extensive public outreach and engagement to gain consensus on the priorities and proposed improvements of Drew Street. The project area was divided into three segments and existing conditions and two concept scenarios for each segment were developed and presented to the public for comment. At the direction of Council, these multiple scenarios will be finalized into the preferred concept scenario for Drew Street. The preferred concept scenario and report are anticipated to be brought back before Council for consideration in September. Planner Ella Crandell provided a video and Kimley-Horn Representative Jared Schneider presented a PowerPoint presentation. A concern was expressed with limiting the left-hand turns. Mr. Schneider said there will be a dedicated left turn lane for certain intersections, such as Ft. Harrison Avenue and Osceola Avenue. Intersections will not have on- street parking, in order to accommodate for the left-turn lane. There was council consensus to pursue Concept B for the Osceola Avenue to Myrtle Avenue portion. In response to questions, Mr. Schneider said design engineers worked with FDOT (Florida Department of Transportation) staff to develop the estimated costs. The proposed concept scenarios must still go through FDOT's Lane Reduction Task Force Committee process for approval. He said city staff has discussed the plans with the Pinellas Suncoast Transit Authority. The proposed changes may provide a 5-10 mph speed reduction. If council supports the concept, the intersections must be synchronized in order to Page 9 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 improve roadway capacity. He said a transition will occur somewhere between Highland Avenue and Keene Road. Mr. Schneider said the project traffic calms Drew Street to a point, but not to the extent of Cleveland Street. The proposed concept was based on the best FDOT data available for existing and projected traffic volumes; the model showed minimal traffic volume changes on SR 60 and Cleveland Street. There was council consensus to pursue Concept B for the Myrtle Avenue to Keene Road portion. A concern was expressed that narrowing the City's second busiest east-west corridor to two lanes will have consequences. Planning and Development Director Michael Delk said staff is not downplaying the concerns with mobility and travel time delay; staff is trying to balance the function of the roadway to its design speed. There was council consensus to pursue Concept B for Keene Road to US Hwy. 19 portion. The Council recessed from 3:00 p.m. to 3:15 p.m. 7.2 Provide direction regarding amending City Council Policy 5-1, Application Fee Waivers. (WSO) Staff is seeking direction to amend City Council Policy 5-1 to exempt the Pinellas Suncoast Transit Authority from plan review and permitting fees. Staff was directed to amend City Council Policy 5-1 and present the amendment at the next council meeting. 8. Legal 8.1 Approve amendments to the charter providing for a mayor-council form of government and eliminating the council -manager form; approve the ballot question; authorize the City Clerk to arrange for a special city referendum election in conjunction with the regular federal, state and county election on November 6, 2018 and pass Ordinance 9179-18 on Page 10 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 first reading. A group of citizens approached the City Council requesting City Council to prepare and place a charter amendment on the November 6, 2018 ballot to change the city’s form of government from Council-Manager to a Mayor-Council form. The City Council determined that it was appropriate to prepare and present charter amendments to the voters of Clearwater to determine whether they want to adopt a strong mayor-council form of government and established a joint task force to draft the charter amendments required to effect a Mayor-Council form of government. Members of the last two Charter Review Committees were approached and invited to be members of the Strong Mayor Task Force, which held joint meetings with the City Council once a week for eight consecutive weeks, each meeting lasting approximately three hours. The Joint Task Force approved proposed amendments to the City Charter. The City Attorney drafted the proposed amendments to the charter, an ordinance amending the charter, and a referendum question to be presented to the City Council for approval and submittal to the city electors at a special city referendum election to be held in conjunction with the regularly scheduled Federal, State and County election on November 6, 2018. Ordinance 9179-18 proposes amendments to multiple Articles of the City Charter for the purpose of changing the Clearwater form of government from a council- manager form of government to a mayor- council form of government and establishing the appropriate checks and balances. The changes will vest executive and administrative powers in the mayor and remove the mayor from the city Council. With some exceptions, the mayor will have the executive and administrative powers and duties formerly held by the city manager. The city manager position will be eliminated. The council will remain five members but will not include the mayor. The mayor shall be elected by majority vote of the electorate as opposed to plurality vote as currently provided. Because of this change it is necessary to provide for runoff elections for the mayor’s seat. Because the mayor’s office is a new position not on city council, with power, duties and authority not previously possessed by the office, term limits for that office commence with the 2020 election. The mayor’s compensation will be established by Council with a minimum salary outlined in the charter of no less than $120,000. The mayor will have the authority to hire staff and will be required to hire a city administrator who must be confirmed by the city Council. In addition to the duties assigned by the Page 11 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 mayor, the city administrator serves as acting mayor in the event the mayor is absent, disabled or otherwise unable to serve. While the mayor appoints most employees, certain employees are subject to confirmation by the city council, specifically: the city administrator, fire chief, police chief, city clerk and city attorney. The mayor is responsible for budget preparation and submittal to the council. Council may make modifications and adopt the budget as submitted or as modified. The mayor may approve or veto all or a part of the budget as approved by Council. Council may override the veto with a vote of majority plus 1. The mayor also has veto power with the council override for any ordinance adopted by Council. The ordinance also provides for an internal auditor to be hired by and responsible the Council and provides for an audit committee which includes representation from the mayor. 8.2 Adopt Ordinance 9149-18 on second reading, amending the Community Development Code by amending Article 2 and Article 3 relating to downtown development standards and creating a new Appendix C. Planner Kyle Brotherton presented the following amendments on second reading: On pages 32 and 33 of the ordinance, Figure 2. Regulating Plan – Street Types and Key Corners is amended as depicted on Figure 2 included herein and generally described as follows: 1. Change the Street Type designation applied on certain properties from Type E to Type D: a. Certain corner properties on Cedar, Seminole, Eldridge and Nicholson Streets and on Garden Avenue; b. The west side of Blanche B. Littlejohn between Eldridge and Nicholson Streets c. The west side of Garden Avenue between Eldridge and Nicholson Streets; d. The east side of Osceola Avenue between Eldridge and Nicholson Streets e. The north and south sides of Jones Street between Garden and Myrtle Avenues and certain corners of Jones Street f. Certain corners at the NE Cleveland Street, Drew Street and Missouri Avenue intersection; g. The north and south sides of Grove Street between Knights Alley and Martin Luther King, Jr. Avenue; h. The east side and certain corners of Lincoln Avenue between Court and Cleveland Streets; and Page 12 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 i. The west side of Hillcrest Avenue between Franklin and Court Streets and the southwest corner of Franklin Street and Hillcrest Avenue. 2. Change the Street Type designation applied on certain properties from Type A to Type B: a. Ft. Harrison Avenue between Eldridge and Nicholson Streets; and b. The west and east side of Osceola Avenue north of Pierce Street. 3. Change the Street Type designation applied to Osceola Avenue between Drew and Jones Streets from Type E to Type C. 4. Change the Street Type designation applied to certain corners on Cleveland Street from Type E to Type B 5. Change the Street Type designation applied to Drew Street between Myrtle and Martin Luther King, Jr. Avenues from Type B and Type E to Type D. 6. Add additional street labels. Page 13 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 Page 14 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 On page 28 of the ordinance, Section C-104 is amended to read as follows to update a code reference, to add language to clarify intent of exemptions, and to delete subsection C: B) Exemptions Page 15 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 The following types of development are exempt from all or a portion of the Development Standards as follows: 1. Change of Use. Projects involving only a change in use are exempt from the Development Standards in Appendix C, Divisions 4, 5 and 6 and bicycle parking requirements in Section C- 303.BC of these standards. * * * * * * * * * * 3. Improvement or Remodel. Building improvement and remodel projects, including projects with up to 7.5 percent or 5,000 square feet of additional floor area, whichever is less, excluding detached dwellings, shall be exempt from the Development Standards as follows. a. Building improvement or remodel projects valued at less than 25 percent of the total assessed building value as reflected in the Property Appraiser’s current records at the time of application or as established by a qualified independent appraiser using a recognized appraisal method are exempt from the Development Standards in Appendix C, Divisions 4, 5 and 6, except that the location of any new floor area, including accessory structures, shall be compliant with all setback requirements in Division 4 of these standards. b. Building improvement or remodel projects valued at 25 percent or more of the total assess building value as reflected in the Property Appraiser’s current records at the time of application or as established by a qualified independent appraiser using a recognized appraisal method are exempt from all but Sections C-502.A, C-503.C, C-504, and C-506 of these standards. Additionally, the location of any new floor area, including accessory structures, shall be compliant with all setback requirements in Division 4 of these standards. * * * * * * * * * * C) Not Applicable CDC Sections The landscaping standards set forth in Sections 3-1202.A.2 and 3-1202.A.3, and the parking standards set forth in Sections 3-1401.B.2 and 3-1401.B.3 shall not apply. On page 34 of the ordinance, a new subsection 2 is being added to Section C-301.A to add language regarding the Public Amenities Incentive Pool and subsequent subsection is renumbered: A) Maximum Development Potential * * * * * * * * * * 2. The Public Amenities Incentive Pool and the Pool allocation process is established in the Clearwater Downtown Redevelopment Plan. The Pool allows for density and/or intensity increases for projects in excess of the allowable maximum development potential established for a parcel. The Community Development Board may approve allocations of density and/or intensity from the Pool for projects that incorporate one or more improvements and/or fees in-lieu of certain improvements that provide a direct benefit to Downtown revitalization, consistent with the eligible amenities list in the Clearwater Downtown Redevelopment Plan. Increases to height may also be approved by the Community Development Board if the developer of a site plan application provides a major public amenity as defined in the Community Development Code, and provided the increase in height does not exceed 20% of the maximum permitted height or a minimum of ten feet. Page 16 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 23. Residential density on parcels proposed for development within the Downtown Gateway Character District which have frontage along Street Type F shall be limited to no more than two dwelling units. On page 42 of the ordinance, Section C-303.B is amended to read as follows to clarify that overnight accommodations (bed and breakfast) uses are allowed on certain Frontages, where permitted: * * * * * * * * * * B) Residential and Overnight Accommodation (Bed & Breakfast) Use Restrictions Only residential and overnight accommodations (bed and breakfast) uses, where permitted, are permitted allowed in the Urban Residential 2, Neighborhood Infill, and Neighborhood Conservation Frontages as defined in Appendix C, Division 4 except as provided for in Division 8. Flexibility. On page 51 of the ordinance, Table 3. Frontages and Street Types is amended as follows to add additional language relating to bed and breakfast uses are permitted on certain Frontages: On page 81 of the ordinance, Section C-803.E.2 is amended to read as follows to clarify vehicular use area location is set back from primary street frontages: E) Frontage Standards – Parking * * * * * * * * * * 2. Flexibility to allow surface or ground floor parking and other vehicular use areas, including vehicular loading/unloading areas and passenger drop off areas, may be approved along Page 17 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 secondary street frontages. If approved, such areas shall be located to the rear of the property, set back from front building corners primary street frontages 20 feet minimum, and include architectural and landscape screening and other treatments that contribute to the creation of safe and comfortable pedestrian environments along pedestrian walkways and public sidewalks. Curb cuts from secondary street frontage to access such locations shall be minimized. * * * * * * * * * * On page 81 of the ordinance, Section C-803.K is amended to read as follows to add additional language allowing office uses on Street Type D if a project includes individual units with entries, and to add streets for which flexibility may be allowed: K) Character District Standards – Residential Use Restrictions Flexibility in the application of residential use restrictions for projects along Street Type D or limited segments of frontage designated Street Type E may be approved to permit office use where the applicant demonstrates that the hours of operation, parking demand, and other use related impacts are minimized, primary entries to individual ground floor units are provided, and the office use and architectural character are consistent with the character of the surrounding area. Flexibility on frontage designated Street Type E shall only be permitted on: Drew Street between Martin Luther King, Jr. Avenue and Missouri Avenue; Grove Street between Martin Luther King, Jr. Avenue and Missouri Avenue; and on Garden Avenue north of Eldridge Seminole Street. On page 82 of the ordinance, Section C-903.A is amended to read as follows to increase the length for which street type designations may be adjusted, to clarify the process by which such an adjustment may be made, and to add language that such adjustments advance the goals and objectives of the Clearwater Downtown Redevelopment Plan: A) Minor Street Type Adjustments The street type designation along front property lines may be adjusted up to 1200 feet administratively by the Community Development Coordinator through a Level 1 Flexible Standard Development application, provided that such adjustments do not negatively affect the project’s pedestrian- and transit- orientation, and advance the goals and objectives of the Clearwater Downtown Redevelopment Plan. 8.3 Adopt Ordinance 9178-18 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to change the land use designation for certain real property whose post office address is 1000 Court Street, Clearwater, Florida 33756 from Commercial General (CG) to Central Business District (CBD). 8.4 Adopt Ordinance 9169-18 on second reading, amending the Clearwater Downtown Redevelopment Plan by repealing and replacing Chapter 4 of the plan related to plan implementation, updating the list of Capital Improvement Projects, work programs, incentives and TIF projections. CRA Executive Director Amanda Thompson presented the following amendments on second reading: Page 18 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 The following amendments to Exhibit A of Ordinance No. 9169-18 are proposed to provide clarity on the City’s role in the areas of funding, transportation projects, sports tourism and public utilities. 1.On page 130, of the Funding Sources chapter, the first paragraph is amended to read as follows: The planned improvements in the Downtown will require multiple funding sources. Each project has an identified source of funding, unless To Be Determined (TBD) is listed. Capital improvements and programs that are funded through the City’s General Fund are verified and updated each year through the annual budget process. Community Redevelopment Agency funds are verified and updated each year through an annual budget adopted by the CRA Trustees. Grant programs, like SHIP, CDBG and HOME, are contingent on state and federal allocations on a yearly basis. Private investment includes the use of Public/Private partnerships, including P3 projects, that are used to share the cost of new or upgraded infrastructure between public and private entities. The City will continue to explore a variety of funding sources to offset the cost of redevelopment projects. 2.On page 133, of the Incentives chapter, add the first paragraph is amended to read as follows: The CRA can participate in land acquisition, the payment of impact fees, façade improvement grants and the extension or provision of infrastructure for public utilities. Additional public infrastructure projects include streetscape improvements, public art, park improvements and parking garages. 3.On page 134, of the Incentives chapter, add the following bullet point to the list of incentive questions for the CRA to consider is amended to read as follows: o Is the proposed incentive compliant with federal, state and local laws? o Is the proposed incentive aligned with the Vision and Goals of the 2018 Downtown Redevelopment Plan? o Has the private sector attempted to implement this project without an incentive? o What is the expected return on investment from a financial and public benefit perspective? o Does the site/building under consideration have adequate access to the required public infrastructure and/or public utilities to support the proposed use? 4.On page 136, amend Table 4.4 Downtown Redevelopment Area, under “Policy Implementation: Transportation,” on page 137, amend “Policy Implementation: Economic Development,” and on page 138, amend “Policy Implementation: Infrastructure” to read as follows: Page 19 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 Action Project Lead Total Funding Cost Source Coordinate with Planning; N/A CRA all transportation CRA; service providers Engineering; on infrastructure PSTA; and program Forward improvements Pinellas; CSX; including the Clearwater water taxi, trolley, Ferry; bus system, rail, TBARTA elevated transit, bike share and others (Accessibility Goal O.2C) Action Project Lead Total Funding Cost Source Research how to CRA; Parks N/A N/A connect with all and types of sports Recreation tourism audiences to bring them Downtown Action Project Lead Total Funding Cost Source Coordinate with CRA; Parks $25,000 CRA Forward Pinellas and to establish a Recreation; Cultural Trail Forward connecting Pinellas; Clearwater with Creative other cities in the Pinellas County Establish a bike/ped/transit Cultural Trail in coordination with all 24 cities in Pinellas County and the larger region Action Project Lead Total Funding 2019 Cost Source Provide an Public Utilities; N/A N/A X assessment of the CRA existing public utility infrastructure in Downtown and the system’s ability to support a Page 20 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 variety of land uses 9. City Manager Verbal Reports – None. 10. City Attorney Verbal Reports – None. 11. Council Discussion Item 11.1 Provide direction on the creation of a Residential Parking Permit Program for residential areas of Clearwater Beach. A neighborhood representative has requested limiting parking in certain residential areas of Clearwater Beach. A similar request was discussed at the December 12, 2016 work session. At that meeting the Council expressed concern regarding individuals visiting or doing business with the beach residents and parking for social gatherings on the beach. Subsequently, staff has had a discussion with the neighborhood representative that assisted in addressing some of the previous issues. The provisions of the currently proposed ordinance are as follows: 1. The establishment of a residential parking area would require petition(s) signed by 65% of the property owners in a neighborhood or along a street at one vote per household. 2. Each property would qualify for two residential permits to affix to their vehicles and three guest permits (hang tags) for visitors. 3. The fee for administration and enforcement of the program would be $40 per year per household. 4. The ordinance is written so that any neighborhood in the city could request establishment of a program in their area. Enforcement for the beach areas currently requesting the program would, at a minimum, be on Saturday and Sunday, from Spring Break through Labor Day and during special events, on holidays and in response to requests. In response to questions, the City Attorney said the proposed ordinance would create a citywide residential parking system. Deputy City Manager Jill Silverboard said the traffic calming and brick streets programs identified a 65% threshold of the neighborhood supporting the initiative. Staff recommended the same threshold for the proposed ordinance but the neighborhood representatives opined the percentage was too difficult to secure and that the survey was too cumbersome to conduct. She said the neighborhood would conduct the survey instrument. In the case of traffic Page 21 City of Clearwater Council Work Session Meeting Minutes July 30, 2018 calming, Ms. Silverboard said the City provides the forms and the neighborhood conducts the petition collection. The City's parking fund is an enterprise system; revenues are used to maintain public beach areas and new projects. If approved, staff will request additional resources for enforcement. It was suggested that a threshold be placed in order for neighborhoods to implement the residential parking program. 12. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). – None. 13. Closing Comments by Mayor Mayor Cretekos thanked the community for their conduct after the tragic death of Markeis McGlocton. 14. Adjourn The meeting adjourned at 4:12 p.m. Page 22 City of Clearwater