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09/16/2019
Monday, September 16, 2019 9:00 AM City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Main Library - Council Chambers Council Work Session Work Session Agenda September 16, 2019Council Work Session Work Session Agenda 1. Call to Order 2. Presentations September Service Awards2.1 3. City Manager Update and review Greenprint, the City's Sustainability Plan.3.1 Approve an Interlocal Agreement between the City of Clearwater and the Community Redevelopment Agency (CRA) to provide staffing, Information Technology Services and telephone services for the CRA, provide for the reimbursement of certain expenses by the CRA to the City, and authorize the appropriate officials to execute same. (consent) 3.2 4. Office of Management and Budget Amend the City’s fiscal year 2018/19 operating and capital improvement budgets at third quarter and pass Ordinances 9325-19 and 9326-19 on first reading. 4.1 Adopt Ordinance 9322-19 on second reading, declaring the millage rate for the Fiscal Year ending September 30, 2020, for operating purposes including the funding of pensions, debt service, and road maintenance for capital improvement expenditures at 5.9550 mills. 4.2 Adopt Ordinance 9323-19 on second reading, adopting an Operating Budget for the Fiscal Year ending September 30, 2020, authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the service programs so authorized; authorizing the City Manager to transfer monies and programs among the departments and activities within any fund as provided by Chapter 2 of the Clearwater Code of Ordinances. 4.3 Adopt Ordinance 9324-19 on second reading, adopting the Capital Improvement Program budget for the Fiscal Year ending September 30, 2020, approving the six-year Capital Improvement Program which hall be reevaluated at the beginning of each Fiscal Year; authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the capital improvements so authorized; authorizing the City Manager to transfer money between projects in the Capital Improvement Program; and appropriating available and anticipated resources for the projects identified. 4.4 5. Human Resources Page 2 City of Clearwater Printed on 9/13/2019 September 16, 2019Council Work Session Work Session Agenda Approve the amendment to the collective bargaining agreement as negotiated between the City of Clearwater and Communications Workers of America, Local 3179 (CWA) for Fiscal year 2019/2020 and authorize the appropriate officials to execute same. (consent) 5.1 6. Parks and Recreation Approve a 5-year Revocable License Agreement, from September 1, 2019 through August 31, 2024, between the City of Clearwater and Sunsets at Pier 60 Society, Inc. (Agency) to provide a nightly festival at Pier 60 Park to promote tourism to Clearwater and Clearwater Beach and authorize the appropriate officials to execute same. (consent) 6.1 Ratify and confirm additional expenditures of $176,146 at Moccasin Lake Park; approve a proposal by Construction Manager at Risk Keystone Excavators, Inc. of Oldsmar, Florida, in the amount of $48,037, for parking lot improvements at Moccasin Lake Park; approve an increase in the Moccasin Lake Park Master Plan Renovations project of $224,183; approve necessary budget transfers to provide additional project funding and authorize the appropriate officials to execute same. 6.2 Accept membership into the World Health Organization’s and AARP’s Network of Age-Friendly Cities and Communities Initiative. (consent) 6.3 Approve a one-year Agreement with Juvenile Welfare Board (JWB) and the City of Clearwater for funding youth programs, approve a first quarter 2019/2020 budget amendment of $453,032 in special program 181-99872, Coordinated Child Care Ross Norton, and authorize the appropriate officials to execute same. (consent) 6.4 7. Police Department Approve a contract with the Pinellas County Sheriff’s Office, Largo, Florida, in the amount of $531,419 plus contingency of $30,961 for forensic crime scene processing, latent prints, property and evidence storage, and Pinellas Juvenile Assessment Center services, during the one-year contract period commencing on October 1, 2019 through September 30, 2020, and authorize the appropriate officials to execute same. (consent). 7.1 Approve an agreement with Axon, Incorporated, of Scottdale, AZ, in the amount of $917,068, for Taser 7 equipment, licensing, maintenance, and training, in accordance with City Code of Ordinances Section 2.564(1)(d) Other Government Entities Bids and authorize the appropriate officials to execute same. (consent) 7.2 Page 3 City of Clearwater Printed on 9/13/2019 September 16, 2019Council Work Session Work Session Agenda Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2019-2020 in the amount of $186,291 to underwrite the cost of additional Community Policing services by the Clearwater Police Department in the Downtown Gateway District, Town Lake District, and Downtown Core District, encompassed by the CRA (Community Redevelopment Area) to address quality of life issues, drug dealing, prostitution, and homelessness and authorize the appropriate officials execute same. 7.3 Approve renewal of the TriTech Software Support Agreement, in the amount of $187,976, for a 12-month period beginning October 1, 2019 and ending September 30, 2020 and authorize the appropriate officials to execute same. (consent) 7.4 8. Engineering Accept a 10-ft. by 25-ft. Water Main Easement from the property owners for the construction, installation, and maintenance of water main facilities on real property located at 626 N. Highland Avenue and adopt Resolution 19-26. 8.1 Accept a Drainage Easement from Woodland Villas Condominium 1 Association, Inc. for the construction, installation and maintenance of drainage facilities on real property located at 2465 Northside Drive and adopt Resolution 19-17. 8.2 Approve the request from the property owner to vacate the Utility Easement lying within the South 5 feet of Lots 1, 2, 3, 4, and 5, Block D, and the North 5 Feet of lots 10, 11, 12, 13, and 14, Block D, Hibiscus Gardens, according to the map or plat thereof, as recorded in Plat Book 14, Pages 55 through 59, inclusive, of the Public Records of Pinellas County, Florida and pass Ordinance 9321-19 on first reading. 8.3 Approve the request from the City of Clearwater to vacate a portion of a right-of-way, lying in the North 10 ft. of the South 30 ft. of Lot 12, Block G, Fairmont Subdivision, as recorded in Plat Book 9, Page 85, of the Public Records of Pinellas County, Florida and pass Ordinance 9327-19 on first reading. 8.4 9. Library Page 4 City of Clearwater Printed on 9/13/2019 September 16, 2019Council Work Session Work Session Agenda Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2019-2020 in the amount of $99,640 to underwrite activities in the Clearwater Main Library that support community learning in the areas of Science, Technology, Engineering and Math (STEM), Entrepreneurship and small business growth and authorize the appropriate officials to execute same. (consent) 9.1 10. Planning Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1819 Audubon Street and 1015 Woodside Avenue, and pass Ordinances 9298-19, 9299-19 and 9300-19 on first reading. (ANX2019-06001) 10.1 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 712 Moss Avenue and 3047 Lake Vista Drive, and pass Ordinances 9301-19, 9302-19, and 9303-19 on first reading. (ATA2019-06001) 10.2 Approve the first amendment to an existing Hotel Development Agreement (HDA2014-07004) between Decade Sea Captain, LLC (the property owner) and the City of Clearwater for property located at 40 Devon Drive, which replaces Exhibit A to provide an updated legal description and replaces Exhibit B to provide new conceptual site plans and elevations, reduce the overall height of the proposed hotel building, add a detached dwelling to the portion of the property within the Low Medium Density Residential (LMDR) District; adopt Resolution 19-18, and authorize the appropriate officials to execute same. (HDA2014-07004A) 10.3 11. Information Technology Approve a contract (purchase order) to Oracle America, Inc., Redwood Shores, CA for the period of October 1, 2019 through September 30, 2020 for software maintenance, at a cost not to exceed $294,000.00 in accordance with Sec. 2.564(1) (b) Code of Ordinances, sole source, and authorize the appropriate officials to execute same. (consent) 11.1 Authorize the piggyback State Contract FL- 43190000-18-NASPO-ACS-1 for Public Safety Communications Support Equipment, in the amount of $104,600.00, to Xybix Systems, Inc. of Littleton, CO, pursuant to Clearwater Code of Ordinances Section 2.564(1)(d) Exceptions to Bid - Other Governmental Entity Bids and authorize the appropriate officials to execute same. (consent) 11.2 Page 5 City of Clearwater Printed on 9/13/2019 September 16, 2019Council Work Session Work Session Agenda Authorize the piggyback of NASPO Contract Number ADAPO16-130651, Software Value Added Reseller Services - OpenGov, SHI International Corp., of Somerset, NJ; initial term amount of $97,500 with four one-year annual renewal options, pursuant to Clearwater Code of Ordinances Section 2.564(1)(d) Exceptions to Bid - Other Government Entities’ Bids and authorize the appropriate officials to execute same. (consent) 11.3 12. Public Utilities Authorize a blanket purchase order to Odyssey Manufacturing Company of Tampa, FL, for the purchase of liquid sodium hypochlorite, in the annual not-to-exceed amount of $550,000, with option for three one-year term extensions, pursuant to Clearwater Code of Ordinances Section 2.564 Exceptions to Bidding and authorize the appropriate officials to execute same. (consent) 12.1 Authorize the piggyback of Pinellas County Contract Number 167-0456-B, Pumping and Tankering Services, to EnviroWaste Services Group, Inc. of Palmetto Bay, FL, T. Wayne Hill Trucking, Inc. of Mulberry, FL, and FCS, Inc. of Clearwater, FL in the annual not-to-exceed amount of $750,000 with option for renewal terms per contract, pursuant to Clearwater Code of Ordinances Section 2.564(1)(d) Exceptions to Bid - Other Government Entities’ Bids, and authorize the appropriate officials to execute same. (consent) 12.2 13. Solid Waste Authorize surplus disposition of G2179 and G3943 via auction to the highest bidder, pursuant to Clearwater Code of Ordinances Section 2.622, Surplus Personal Property. (consent) 13.1 14. Economic Development and Housing Authorize award of Request for Proposals Number 40-19, Tourism Marketing Services, to Bandwagon, LLC, for destination marketing, in the annual amount of $200,000 for the initial two-year term ($400,000), including one, two-year renewal option, and authorize the appropriate officials to execute same. 14.1 15. Official Records and Legislative Services Approve the 2020 City Council Meeting Schedule.15.1 16. City Manager Verbal Reports Pedal Pub Memo16.1 Page 6 City of Clearwater Printed on 9/13/2019 September 16, 2019Council Work Session Work Session Agenda 17. City Attorney Verbal Reports 18. Council Discussion Item Fence Code - Councilmember Polglaze18.1 Gun Resolution - Mayor Cretekos18.2 19. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 20. Closing Comments by Mayor 21. Adjourn 22. Presentation(s) for Council Meeting September Service Awards22.1 Life Insurance Awareness Month Proclamation - Ms. Katherine Jones, National Association of Insurance and Financial Advisors (NAIFA). 22.2 United Way Month Proclamation - Tony Magganas, Clearwater Gas System 22.3 Energy Efficiency Day Proclamation - Sheridan Boyle, Sustainability Coordinator 22.4 State of the City Presentation - City Manager Bill Horne22.5 Page 7 City of Clearwater Printed on 9/13/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6629 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: PresentationIn Control: Council Work Session Agenda Number: 2.1 SUBJECT/RECOMMENDATION: September Service Awards SUMMARY: 5 Years of Service Kyia Price Police Sarah Jameson Library Kristina Pasley Library 10 Years of Service Leroy Bostick Solid Waste Carol Frahmann Library Jacqueline Lewis Gas Timothy Jones Solid Waste 15 Years of Service Theodore Mellis Engineering/Traffic Charles Shuman General Services 20 Years of Service Edith Jones Public Utilities Eric Kleinman Parks and Recreation Leroy Chin Parks and Recreation Joseph Farrar Solid Waste Chad Reed Police Matthew Dupree Police 25 Years of Service Joseph Hill Solid Waste Page 1 City of Clearwater Printed on 9/13/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6735 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: City Manager's Office Agenda Number: 3.1 SUBJECT/RECOMMENDATION: Update and review Greenprint, the City's Sustainability Plan. SUMMARY: In 2008, the City conducted its first inventory to measure its greenhouse gas emissions based on data from the previous year. This inventory included the municipal, residential, commercial, and industrial sectors within city limits. The study revealed that for the 2007 calendar year, citywide greenhouse gas emissions totaled 1,257,037 metric tons of carbon dioxide equivalents (MTCO2e). Of the total emissions accounted for in the inventory, electricity consumption (63%) and transportation fuels (31%) were the largest greenhouse gas sources. Natural gas, municipal solid waste, propane, and wastewater treatment contributed only six percent of the total citywide emissions. Upon understanding the quantity and sources of its emissions, the City was able to work with a consultant to devise an emission reduction plan that led to the creation of Greenprint. This sustainability plan was completed in 2011 and identified achievable strategies that could be implemented by residents, businesses, the industrial sector, and the municipal government to make Clearwater a thriving and sustainable community. The two overarching goals of the initial Greenprint plan are: 1)To reduce city-wide greenhouse gas emission to 10% below 2007 levels by 2020 2)To reduce city-wide greenhouse gas emission to 25% below 2007 levels by 2035 Much has changed since the first greenhouse gas inventory and in order to determine if the city is on track to meet its 2020 goal, another inventory is necessary. The city will work with tools provided by ICLEI (International Council for Local Environmental Initiatives) - Local Governments for Sustainability to conduct a second inventory. While gathering data for the second inventory, the city will work to update Greenprint to ensure that it remains a living document. Intended updates include specifying goals using tangible metrics, strengthening commitments, indicating the status of each existing category, and including new strategies into the plan. Page 1 City of Clearwater Printed on 9/13/2019 File Number: ID#19-6735 APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 9/13/2019 SUSTAINABILITY PROGRAM UPDATE September 16th, 2019 Background •First city-wide GHG inventory conducted in 2008 •GHG emission totaled 1,257,037 metric tons of carbon dioxide equivalents (MTCO2e) Citywide Greenhouse Gas Emissions by Source, City of Clearwater (2007) Background •GHG inventory led to the creation of an emission reduction plan, known as Greenprint Two measurable goals of Greenprint: 1) reduce city-wide greenhouse gas emission to 10% below 2007 levels by 2020 2) reduce city-wide greenhouse gas emission to 25% below 2007 levels by 2035 Greenprint Goals Co-benefits of Greenprint strategies: •cost savings •increased health benefits •improved mobility •community resiliency •support of local business •education and awareness •a competitive edge to attract new residents, businesses, and visitors (eco-tourism) Strategies Completed •Recycling Program Expansion •Yard Waste Collection •Water Conservation •Natural Gas Expansion •Local Transit Improvements (ongoing) •Low Emission Vehicles (ongoing) •Congestion Management (ongoing) Strategies In Progress •Urban Agriculture •Green Business Guide •Community Outreach •Greenspace Expansion •Property Revitalization •Complete Streets Policy •Energy-efficient Streetlights ICLEI Five Milestones Update Greenprint •strengthen commitments •specify goals using metrics •indicate status of existing strategies •include new strategies Weaving Sustainability into the Culture of Clearwater: •Green Clearwater website •staff education •public workshops, speakers, conferences •public art/neighborhood projects •higher-education partnerships SUSTAINABILITY PROGRAM UPDATE September 16th, 2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6738 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: City Manager's Office Agenda Number: 3.2 SUBJECT/RECOMMENDATION: Approve an Interlocal Agreement between the City of Clearwater and the Community Redevelopment Agency (CRA) to provide staffing, Information Technology Services and telephone services for the CRA, provide for the reimbursement of certain expenses by the CRA to the City, and authorize the appropriate officials to execute same. (consent) SUMMARY: As per Section 163.387, Florida Statues, provides that funds received by the CRA through Tax Increment Funding (TIF) may be used for certain redevelopment activities of the Community Redevelopment Agency as described in the community development plan and the Clearwater Downtown Redevelopment Plan…Allowed uses of TIF include providing for CRA staff and other necessary services. Historically, the CRA and the City have entered into an interlocal agreement for such staff and services provided to the City and reimbursed by the CRA. The CRA agrees to provide TIF funding in a total amount not to exceed $5000, 0000 for this contract year. This amount includes $22,960 for Information Technology Services, $3,360 for Telephone services and $473,680 for staffing. These amounts are subject to adjustment and approval in the CRA budget each year. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A] Page 1 City of Clearwater Printed on 9/13/2019 INTERLOCAL AGREEMENT This Interlocal Agreement is made and entered into this ________ day of _____________, 2019 by and between the Community Redevelopment Agency of the City of Clearwater, Florida (CRA), a redevelopment agency established pursuant to law, and the City of Clearwater (CITY), a municipal corporation of the State of Florida. WHEREAS, this Agreement is made and entered between the parties pursuant to Section 163.01, Florida Statutes, the “Florida Interlocal Cooperation Act of 1969”; and WHEREAS, on May 16, 2016, the Community Redevelopment Agency approved the City Manager’s hiring of a CRA Director as a City employee; and WHEREAS, the City will provide additional staff to assist the CRA director, for which the CRA agrees to reimburse the City; and WHEREAS, Section 163.387, Florida Statutes, allows that moneys in the redevelopment trust fund may be expended from time to time for undertakings of a community redevelopment agency, including providing for staff, as described in the community redevelopment plan; and WHEREAS, the Clearwater Downtown Redevelopment Plan establishes that funds received by the CRA through the use of Tax Increment Financing (TIF) may be used for certain redevelopment activities; and WHEREAS, the CRA wishes to enter into an Interlocal Agreement with the City for the City to provide staff to the CRA and outlining the scope of services and responsibilities of the parties. NOW THEREFORE, in consideration of the covenants made by each party to the other and of the mutual advantages to be realized by the parties hereto, the CRA and the CITY agree as follows: Section 1. Term. This Interlocal Agreement will be effective starting October 1, 2019 and will remain in effect unless terminated by either one of the parties. Section 2. Intent. It is the intent of the parties that the TIF funds paid to the CITY by the CRA pursuant to Section 163.387(6)(a), Florida Statutes, be used to provide the following staff in support of the CRA: A. Pay the salary and benefits for the CRA Director for the Fiscal Year 2019/2020. This amount may increase annually and is subject to approval in the CRA budget each year. INTERLOCAL AGREEMENT TO PROVIDE STAFF, EQUIPMENT AND OFFICE SPACE TO CRA 2 B. Provide for the salary and benefits of additional full-time, part-time and temporary CRA staff that are subject to approval in the CRA budget each year. Section 3. Responsibilities of the CRA Function: Provide TIF funding in the total amount not to exceed $500,000 for the contract year, said funds to be utilized by the City will be allocated in the following manner: A. An amount not to exceed $473,680 to pay the salary and benefits for CRA staff B. $22,960 to pay for Information Technology services C. $3,360 to pay for Telephone services These amounts are subject to adjustment and approval in the CRA budget each year. Section 4. Responsibilities of the CITY Scope of Duties: The services that the CITY will provide will be carried out by the City Manager. These services are: A. Provide staffing, Information Technology services, telephone services, Legal services, City Clerk services and other general services and office space in for the CRA. Adopt operational policies necessary to support the work of the CRA. Section 5. Notice. Sixty (60) days notice by either party to the other pursuant to the Interlocal Agreement shall be given in writing and hand- delivered or mailed as follows: Clearwater Community Redevelopment Agency Attn: Amanda Thompson, Director PO BOX 4748 Clearwater, Florida 33758 Telephone: (727) 562-4072 City of Clearwater Attn: William B. Horne II, City Manager PO BOX 4748 Clearwater, Florida 33758 INTERLOCAL AGREEMENT TO PROVIDE STAFF, EQUIPMENT AND OFFICE SPACE TO CRA 3 Telephone: (727) 562-4046 Section 6. Entire Agreement. This document embodies the whole Agreement of the parties. There are no promises, terms, conditions or allegations other than those contained herein. This Agreement shall be binding on the parties, their successors, assigns and legal representatives. Section 7. Indemnification. The CRA and the CITY agree to be fully responsible for their own acts of negligence, or their respective agents’ acts of negligence when acting within the scope of their employment, and agree to be liable for any damages resulting from said negligence only to the extent permitted by Section 768.28, Florida Statutes. Nothing herein is intended to nor shall it be construed as a waiver of any immunity from or limitation from liability that the CRA and the CITY are entitled to under the doctrine of sovereign immunity (Section 768.28, Florida Statutes). Nothing herein shall be construed as consent by the CRA or the CITY to be sued by third parties in any manner arising out of this Agreement. Section 8. Filing Effective Date. As required by Section 163.01(11), Florida Statutes, the Interlocal Agreement shall be filed with the Clerk of the Circuit Court of Pinellas County after execution by the parties, and shall take effect upon the date of filing. IN WITNESS WHEREOF, the parties hereto, or their law representatives, have executed this agreement as the date first above written. COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA By: ______________________________ George N. Cretekos, Chairperson Approved as to form: Attest: ____________________________ _______________________________ Michael Fuino Rosemarie Call CRA Attorney City Clerk INTERLOCAL AGREEMENT TO PROVIDE STAFF, EQUIPMENT AND OFFICE SPACE TO CRA 4 Countersigned: CITY OF CLEARWATER, FLORIDA ___________________________ By: _____________________________ George N. Cretekos William B. Horne II Mayor City Manager Approved as to form: Attest: ____________________________ _______________________________ Owen Kohler Rosemarie Call Assistant City Attorney City Clerk Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9325-19 & 9326-19 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: OrdinanceIn Control: Office of Management & Budget Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Amend the City’s fiscal year 2018/19 operating and capital improvement budgets at third quarter and pass Ordinances 9325-19 and 9326-19 on first reading. SUMMARY: The fiscal year 2018/19 operating and capital improvement budgets were adopted in September 2018 by ordinances 9194-18 and 9195-18. Section 2.521 of the City’s Code of Ordinances requires the City Manager to prepare a quarterly report detailing income, expenditure estimates, collections, the explanation of significant variances, as well as the financial status of all capital improvement projects. Page 1 City of Clearwater Printed on 9/13/2019 Third quarter Budget Review Fiscal Year 2018-19 City Manager's Transmittal Memorandum TO: Mayor and City Council FROM: Bill Horne, City Manager COPIES: Micah Maxwell, Assistant City Manager Michael Delk, Assistant City Manager Department Directors SUBJECT: Third quarter budget review - amended City Manager's annual budget report DATE: September 3, 2019 Attached is the third quarter budget review in accordance with the City Code of Ordinances. The report is based on nine months of activity (October 2018 through June 2019) in this fiscal year. The report comments on major variances, as well as documents all proposed amendments. Significant Fund amendments are outlined below: General Fund General Fund revenue and expenditure amendments reflect a net increase of $952,766. The General Fund expenditure increase at third quarter includes the following amendments: an increase of $56,820 in the City Manager’s Office for salaries of the new positions that were added in the current year; an increase of $62,000 to CRA Administration for increased salary costs which is offset by increased transfer- in revenues from the CRA; an increase of $30,000 in the Planning and Development department for construction inspection services offset by increased building permit revenue; a net increase of $155,415 to Police and Fire supplemental pension to bring the budget in line with actual revenues and expenditures; an increase of $2,246 in the Police Department for the third quarter safety award which is offset by revenues from the Central Insurance Fund; an increase of $296,285 in transfers to the CRA to recognize increased TIF revenues; and an increase in transfers to the capital fund of $100,000 for Sustainability Initiatives, $100,000 for Belmont Park Revitalization, and $150,000 for Environmental Assessment and Clean-up. In addition, various revenues are amended at third quarter to bring the budget in line with anticipated receipts for the year. Adjusted for expenditure increases noted above, this results in a net surplus of $3,064,035 to General Fund revenues at third quarter. This surplus offset the use of General Fund reserves allocated this year returning an estimated $1.7 million to fund reserves. General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must be maintained as a reserve to guard against future emergencies. Third quarter Budget Review Fiscal Year 2018-19 City Manager's Transmittal With the closing of the year-end 2018 books, and the adjustment to reserves noted above, estimated General Fund reserves at third quarter are approximately $28.8 million, or 19.0% of the preliminary fiscal year 2019/20 General Fund budget, exceeding our minimum reserve requirement by $15.9 million. Significant amendments to other city operating funds are noted as follows. Gas Fund Third quarter amendments to Gas Fund expenditures reflect a net decrease of $262,953. Significant amendments include a decrease totaling $297,870 to various operating expenditures primarily inventory/fuel for resale; a decrease of $29,533 to interfund transfers; an increase of $50,000 to interest expense, and an increase of $13,000 to overtime. Marine Fund Third quarter amendments to Marine Fund expenditures reflect an increase of $23,810 to taxes which are offset by revenue amendments recognizing reimbursements from marina tenants. Airpark Fund Airpark Fund expenditures are increased by $15,000 at third quarter representing a transfer to the Airpark FDOT Security Grant project to provide the City’s matching funds as previously approved by Council. Parking Fund Third quarter amendments to Parking Fund expenditures reflect a net increase of $71,990 to fund increased personnel costs and vehicle purchases due to personnel changes. Budgeted operating revenues in the Parking Fund more than cover this expenditure increase. Capital Improvement Program Third quarter amendments to the capital improvement program reflect a net increase of $918,967. Amendments previously approved by Council include an increase of $200,000 in lease purchase proceed revenues in the Network Infrastructure and Server R&R project; $60,000 in grant revenue from FDOT and $15,000 in Airpark Fund revenues in the Clearwater Airpark FDOT Security Grant project; and an increase of $53,815 in General Fund revenue in the Moccasin Lake Master Plan project. Project activity not previously approved by the Council is summarized on page 20. Significant amendments include increases of $300,000 of General Fund revenue and $100,000 of Special Program Fund revenue in the Police Information Systems project; $150,000 of General Fund revenues in the Environmental Assessment and Clean-up project, $130,000 of General Fund revenues in the Belmont Park Revitalization project; $100,000 of General Fund revenues in the Sustainability Initiatives project; and a budget decrease of $56,000 in other governmental revenues in the Facilities Upgrade and Improvements project. Third quarter Budget Review Fiscal Year 2018-19 City Manager's Transmittal Special Program Fund The Special Program Fund reflects a net budget increase of $590,190 at third quarter. Significant amendments include the recognition of $49,915 in governmental revenues supporting Police programs for federal forfeiture sharing and school resource officers; $20,523 in donation revenues to support Police programs; $4,600 in receipts from foreclosure registry fees collected; $159,539 in revenues received for special events; $129,403 in fines and court proceeds for public safety programs and the tree replacement program; and $226,210 in contractual service revenue for Police Extra Duty. CITY OF CLEARWATER THIRD QUARTER SUMMARY 2018/19 FY 18/19 Third Variance % Adopted Quarter Third Qtr.YTD Actual vs.YTD vs.Third Qtr.Amended Description Budget Amended Actual Amend Budget Budget Adjustment Budget General Fund: Revenues 148,139,000 150,891,885 126,131,791 24,760,094 84%952,766 151,844,651 Expenditures 148,139,000 150,891,885 112,859,317 38,032,568 75%952,766 151,844,651 Utility Funds: Water & Sewer Fund Revenues 103,723,090 103,724,266 66,867,715 36,856,551 64%- 103,724,266 Expenditures 103,723,090 103,724,266 88,309,614 15,414,652 85%- 103,724,266 Stormwater Fund Revenues 18,854,780 18,855,092 15,534,378 3,320,714 82%- 18,855,092 Expenditures 18,854,780 18,855,092 15,801,906 3,053,186 84%- 18,855,092 Gas Fund Revenues 47,617,850 49,581,397 36,990,593 12,590,804 75%(150,000) 49,431,397 Expenditures 44,708,470 46,672,017 33,735,936 12,936,081 72%(262,953) 46,409,064 Solid Waste and Recycling Fund Revenues 26,743,600 26,743,600 20,842,612 5,900,988 78%- 26,743,600 Expenditures 26,273,760 26,273,760 17,298,367 8,975,393 66%- 26,273,760 Enterprise Funds: Marine Fund Revenues 4,675,460 5,035,460 4,030,720 1,004,740 80%33,810 5,069,270 Expenditures 4,395,110 5,015,110 3,610,645 1,404,465 72%23,810 5,038,920 Airpark Fund Revenues 325,600 325,600 255,411 70,189 78%15,000 340,600 Expenditures 304,940 304,940 213,352 91,588 70%15,000 319,940 Clearwater Harbor Marina Fund Revenues 815,200 815,200 676,762 138,438 83%- 815,200 Expenditures 815,110 815,110 580,276 234,834 71%- 815,110 Parking Fund Revenues 6,935,540 6,935,707 5,358,338 1,577,369 77%- 6,935,707 Expenditures 5,395,890 5,492,451 4,253,375 1,239,076 77%71,990 5,564,441 Internal Service Funds: General Services Fund Revenues 5,561,310 5,561,516 4,445,854 1,115,662 80%- 5,561,516 Expenditures 5,561,310 5,561,516 4,082,563 1,478,953 73%- 5,561,516 Administrative Services Revenues 12,387,530 12,387,734 9,332,715 3,055,019 75%- 12,387,734 Expenditures 12,223,350 12,223,554 8,590,364 3,633,190 70%- 12,223,554 Garage Fund Revenues 20,176,620 20,566,842 13,038,493 7,528,349 63%- 20,566,842 Expenditures 20,176,620 20,566,842 13,554,008 7,012,834 66%- 20,566,842 Central Insurance Fund Revenues 27,172,480 27,172,480 20,106,835 7,065,645 74%- 27,172,480 Expenditures 27,151,320 27,151,320 16,786,610 10,364,710 62%- 27,151,320 1 THIRD QUARTER REVIEW AMENDED CITY MANAGER'S FISCAL YEAR 2018-19 REPORT PAGE # General Fund Operating Budget ..................................................................................................... 3 Utility Funds Operating Budget ...................................................................................................... 8 Other Enterprise Funds Operating Budgets ................................................................................. 12 Internal Service Funds Operating Budgets ................................................................................... 16 Capital Improvement Program Budget ........................................................................................ 20 Special Program Fund Budget ....................................................................................................... 30 Special Development Fund ........................................................................................................... 34 Administrative Change Orders ...................................................................................................... 37 Ordinances ..................................................................................................................................... 39 The amended 2018/19 operating budget, presented by operating fund and/or department, is submitted for the City Council review. The actual and projected data contained in this review represents nine months, October 1, 2018 through June 30, 2019. The adjustments, however, represent all data available at the time of the report, including action taken by the City Council after June 30, 2019. Definitions associated with the operating funds information is presented as follows: Definitions: Adopted Budget The budget as adopted by the City Council on September 20, 2018. Variance YTD Actual vs. Adopted Budget Difference between adopted budget and year to date actual. % YTD vs. Budget Percentage of adopted budget expended, year to date. Proposed Amendments Adjustments that have been approved by the City Council, made at the Manager’s discretion, and/or adjustments proposed based on third quarter review. Amended Budget Adding the Original Budget and Adjustments. 2 Capital Improvement Program The amended 2018/19 Capital Improvement Projects budget report is submitted for the City Council review. This review provides the opportunity to analyze the status of all active projects and present formal amendments to the project budget. The Capital Improvement Program and Special Program fund information is presented as follows: Definitions: Budget The budget as of October 1, 2018, which includes project budgets from prior years, which have not been completed. Amendment Amendments which have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed as a result of the third quarter review. Revised Budget Adding columns one and two. Encumbrance Outstanding contract or purchase order commitment. Available Balance Difference between revised budget and expenditure plus encumbrance. Status C - project is completed Amend Ref Reference number for description of amendment. Increase/ (Decrease)Description Ad Valorem Taxes 132,140 At third quarter,approximately all property tax revenues have been received.The budget is increased by $132,140 to reflect actual collections for the year. 700,000 At third quarter,utility taxes for electricity is being increased by $500,000 and water by $200,000 to bring the budget inline with anticipated revenues for the year. (150,000) At third quarter,telecommunications taxes is being reduced by $150,000 to bring the budget in line with actual activity. Franchise Fees 400,000 Amendments to Franchise fee revenues reflect an increase of $400,000 in Duke Energy fees.This will bring the budget in line with anticipated receipts for the year. Other Permits and Fees 525,000 Other permits and fee revenues reflect an increase of $500,000 to building/sign permit revenues,and an increase of $25,000 to forfeited permit fees. Intergovernmental 155,415 Third quarter amendments to other governmental revenue reflect a net increase of $155,415 to public safety supplemental pension revenue which offset expenditure amendments in the Police and Fire Departments. Charges for Service 260,000 Amendments to charges for service reflect a decrease of $90,000 to Parks and Recreation instructor commissions,and an increase of $350,000 to concession souvenirs revenue at Pier 60, to better reflect anticipated revenues for the year. 405,000 Amendments to fines and forfeiture revenues reflect an increase of $130,000 to court fines,and $275,000 to red light camera fines.This will bring the budget in line with actual receipts for the year. Judgments, Fines & Forfeitures City of Clearwater General Fund Revenues Third Quarter Amendments FY 2018/19 Utility Taxes Local Option, Fuel & Other Taxes 3 Increase/ (Decrease)Description City of Clearwater General Fund Revenues Third Quarter Amendments FY 2018/19 Miscellaneous 850,000 At third quarter,miscellaneous revenues reflect a net increase of $850,000.Amendments include an increase of $300,000 to interest earnings;$450,000 to beach rental revenues;and $100,000 to other general revenues. 739,246 At third quarter,transfer in revenues reflect a net increase of $739,246.Amendments include:1)an increase of $2,246 to recognize safety award funding from the Central Insurance Fund;2)the return of $30,000 from special program 181- 99744,Economic Development Incentives representing unused funds;3)an increase of $62,000 from the CRA to fund increased salaries for the year;and 4)an increase of $645,000 in the annual Gas dividend. (3,064,035) Third quarter amendments reflect a net surplus of $3,064,035. The use of general fund reserves is reduced by this surplus which represents the net of revenue increases and decreases noted above and expenditure increases. (3,064,035) 952,766 Transfers In Transfer (to) from Surplus Net Transfer (to) from Retained Earnings Net General Fund Revenue Amendment 4 Increase/ (Decrease)Description 56,820 At third quarter,amendments to the City Manager budget reflects an increase of $56,820 for increased salaries related to new positions.Amendments also include the increase of 2.5 FTE's recognizing the transfer of FTE's from the Central Insurance Fund,Special Program Fund and Parks and Recreation. 62,000 At third quarter,the CRA Administration budget reflects an increase in salaries of $62,000 due to staffing reorganization. Amendments to offsetting revenues are recognized from the CRA. (105,564) Amendments to Fire Department reflect a net decrease of $105,564 to Fire supplemental pension plans,which is offset by an amendments decreasing supplemental pension revenue. - Third Quarter amendments to Parks &Recreation expenditures reflect a net zero amendment transferring $53,815 in operating savings to capital project 315-93648, Moccasin Lake Park. 30,000 Amendments reflect an increase of $30,000 for construction inspection services,offset by increases building/permit revenues;and a net zero amendment transferring $30,000 of savings in neighborhood programs to capital project M1915, Belmont Park Revitalization. 263,225 Amendments to the Police Department reflect a net increase of $263,225.Amendments include:1)an increase of $2,246 to employee recognition for receipt of the quarterly safety award;2)an increase of $260,979 to the Police supplemental pension plans which is offset by an amendment increasing supplemental pension revenue;and 3)a net zero amendment transferring $300,000 to capital project P1902,Police Information Systems,offset by savings in salaries and garage charges. Police Fire Parks & Recreation Planning & Development City Manager CRA Administration City of Clearwater General Fund Expenditures Third Quarter Amendments FY 2018/19 5 Increase/ (Decrease)Description City of Clearwater General Fund Expenditures Third Quarter Amendments FY 2018/19 Non-Departmental Amendments reflect the following transfers: 296,285 1)An increase of $296,285 in transfers to the CRA to recognize the increase in the City's portion of TIF for fiscal year 2019. 100,000 2) A transfer of $100,000 of General Fund revenues to capital project M1914,Sustainability Initiatives to provide funding for an update and implementation of various initiatives of the Green Print plan. 100,000 3) A transfer of $100,000 of General Fund revenues to capital project M1915,Belmont Park Revitalization,to provide funding for enhancements to the park as part of outreach to the Lake Belleview community. 150,000 4) A transfer of $150,000 of General Fund revenues to capital project ENGF180011,Environmental Assessment &Clean-up, to provide funding for an environmental analysis. 646,285 952,766 Net General Fund Expenditure Amendment 6 2018/19 Variance %2018/19 MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended Budget Actual Amended Bud Budget Amendment Budget General Fund Revenues Ad Valorem Taxes 60,858,200 60,968,793 (110,593) 100%132,140 60,990,340 Utility Taxes 15,188,200 10,558,905 4,629,295 70%700,000 15,888,200 Local Option, Fuel and Other Taxes 6,649,400 4,511,327 2,138,073 68%(150,000) 6,499,400 Franchise Fees 9,748,000 6,517,738 3,230,262 67%400,000 10,148,000 Other Permits & Fees 2,313,500 2,294,301 19,199 99%525,000 2,838,500 Intergovernmental 23,285,629 14,873,915 8,411,714 64%155,415 23,441,044 Charges for Services 15,290,960 11,541,382 3,749,578 75%260,000 15,550,960 Judgments, Fines and Forfeitures 1,184,000 1,315,586 (131,586) 111%405,000 1,589,000 Miscellaneous Revenues 3,918,979 4,446,825 (527,846) 113%850,000 4,768,979 Transfers In 11,101,316 9,103,019 1,998,297 82%739,246 11,840,562 Total Revenues 149,538,184 126,131,791 23,406,393 84%4,016,801 153,554,985 Transfer (to) from Surplus 1,353,701 - 1,353,701 0%(3,064,035) (1,710,334) Adjusted Revenues 150,891,885 126,131,791 24,760,094 84%952,766 151,844,651 General Fund Expenditures City Council 383,990 283,229 100,761 74%- 383,990 City Manager's Office 1,087,380 838,994 248,386 77%56,820 1,144,200 City Attorney's Office 1,746,160 1,205,660 540,500 69%- 1,746,160 City Auditor's Office 230,962 145,112 85,850 63%- 230,962 CRA Administration 410,057 373,636 36,421 91%62,000 472,057 Economic Development and Housing 1,921,310 1,384,880 536,430 72%- 1,921,310 Engineering 7,991,796 5,688,746 2,303,050 71%- 7,991,796 Finance 2,585,047 1,835,437 749,610 71%- 2,585,047 Fire 28,449,354 20,217,688 8,231,667 71%(105,564) 28,343,790 Human Resources 1,521,386 1,087,974 433,412 72%- 1,521,386 Library 7,439,790 5,638,234 1,801,556 76%- 7,439,790 Non-Departmental 15,198,025 13,055,035 2,142,990 86%646,285 15,844,310 Official Records and Legislative Svcs 1,123,818 774,394 349,424 69%- 1,123,818 Parks & Recreation 29,846,400 22,680,322 7,166,078 76%- 29,846,400 Planning & Development 6,151,040 4,493,144 1,657,896 73%30,000 6,181,040 Police 43,338,380 32,098,219 11,240,161 74%263,225 43,601,605 Public Communications 1,170,840 828,242 342,598 71%- 1,170,840 Public Utilities 296,150 230,371 65,779 78%- 296,150 Total Expenditures 150,891,885 112,859,317 38,032,568 75%952,766 151,844,651 For Nine Month Period of October 1, 2018 - June 30, 2019 GENERAL FUND THIRD QUARTER REVIEW 7 2018/19 Variance %2018/19 MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget WATER & SEWER FUND Water & Sewer Revenues: Charges for Service 87,465,240 64,770,182 22,695,058 74%- 87,465,240 Judgments, Fines and Forfeits 271,000 248,925 22,075 92%- 271,000 Miscellaneous 837,460 1,847,432 (1,009,972) 221%- 837,460 Transfers In 1,176 1,176 - 100%- 1,176 Fund Equity 15,149,390 - 15,149,390 0%- 15,149,390 Total Revenues 103,724,266 66,867,715 36,856,551 64%- 103,724,266 Water & Sewer Expenditures: Public Utilities Administration 1,636,416 1,136,495 499,921 69%- 1,636,416 Wastewater Collection 16,074,400 14,350,205 1,724,195 89%- 16,074,400 Public Utilities Maintenance 5,739,030 4,095,837 1,643,193 71%- 5,739,030 WPC / Plant Operations 33,961,510 29,845,614 4,115,896 88%- 33,961,510 WPC / Laboratory Operations 2,704,510 2,183,968 520,542 81%- 2,704,510 WPC / Industrial Pretreatment 920,550 593,088 327,462 64%- 920,550 Water Distribution 21,110,890 21,267,416 (156,526) 101%- 21,110,890 Water Supply 18,682,630 12,807,271 5,875,359 69%- 18,682,630 Reclaimed Water 2,894,330 2,029,720 864,610 70%- 2,894,330 Non-Departmental - - - ~- - Total Expenditures 103,724,266 88,309,614 15,414,652 85%- 103,724,266 Increase/ (Decrease)Amendment Description: Water and Sewer Fund Revenues:- Water and Sewer Fund Expenditures:- No amendments are proposed to Water and Sewer Fund revenues at third quarter. Expenditures reflect 85%of total budget due to transfers to the capital fund which happen in the first period of the year,and the timing of debt payments. No amendments are proposed. For the Nine Month Period of October 1, 2018 to June 30, 2019 At third quarter, anticipated revenues of the Water and Sewer Fund equal anticipated expenditures for fiscal year 2018/19. UTILITY FUNDS THIRD QUARTER REVIEW 8 2018/19 Variance %2018/19 MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the Nine Month Period of October 1, 2018 to June 30, 2019 UTILITY FUNDS THIRD QUARTER REVIEW STORMWATER FUND Stormwater Revenues: Charges for Service 18,336,780 13,894,940 4,441,840 76%- 18,336,780 Judgments, Fines and Forfeits 70,000 59,871 10,129 86%- 70,000 Miscellaneous 448,000 1,579,255 (1,131,255) 353%- 448,000 Transfers In 312 312 - 100%- 312 Fund Equity - - - ~- - Total Revenues 18,855,092 15,534,378 3,320,714 82%- 18,855,092 Stormwater Expenditures: Stormwater Management 12,280,120 11,481,836 798,284 93%- 12,280,120 Stormwater Maintenance 6,574,972 4,320,070 2,254,902 66%- 6,574,972 Total Expenditures 18,855,092 15,801,906 3,053,186 84%- 18,855,092 Increase/ (Decrease)Amendment Description: Stormwater Fund Revenues:- Stormwater Fund Expenditures:- No amendments are proposed to Stormwater Fund expenditures at third quarter. At third quarter, anticipated revenues of the Stormwater Fund equal anticipated expenditures for fiscal year 2018/19. No amendments are proposed to Stormwater Fund revenues at third quarter. 9 2018/19 Variance %2018/19 MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the Nine Month Period of October 1, 2018 to June 30, 2019 UTILITY FUNDS THIRD QUARTER REVIEW GAS FUND Gas Revenues: Charges for Service 48,964,767 36,239,760 12,725,007 74%(150,000) 48,814,767 Judgments, Fines and Forfeits 132,000 97,370 34,630 74%- 132,000 Miscellaneous 484,630 653,462 (168,832) 135%- 484,630 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 49,581,397 36,990,593 12,590,804 75%(150,000) 49,431,397 Gas Expenditures: Administration & Supply 24,513,896 16,522,848 7,991,048 67%(607,302) 23,906,594 South Area Gas Operations 8,888,158 7,072,568 1,815,590 80%315,059 9,203,217 North Area Gas Operations 6,342,190 4,841,611 1,500,579 76%31,840 6,374,030 Marketing & Sales 6,927,773 5,298,910 1,628,863 76%(2,550) 6,925,223 Total Expenditures 46,672,017 33,735,936 12,936,081 72%(262,953) 46,409,064 Increase/ (Decrease)Amendment Description: Gas Fund Revenues:(150,000) Gas Fund Expenditures:(262,953) At third quarter,amendments to Gas Fund revenues reflect a net decrease totaling $150,000 in charges for service revenues. At third quarter expenditure amendments reflect a net decrease of $262,953.Amendments include:1)a net increase of $13,000 in personnel for increased overtime;2)an increase of $1,450 for telephone charges;3)an increase of $50,000 for interest expense on bonded debt;4)a net decrease of $297,870 in other operating expenses primarily related to inventory/fuel purchases for resale;and 5)a decrease of $29,533 to interfund transfers. At third quarter, anticipated revenues of the Gas Fund exceed anticipated expenditures by $3,022,333 for fiscal year 2018/19. 10 2018/19 Variance %2018/19 MY Amended Third Qtr.YTD Actual vs.YTD vs.Proposed 3 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the Nine Month Period of October 1, 2018 to June 30, 2019 UTILITY FUNDS THIRD QUARTER REVIEW SOLID WASTE AND RECYCLING FUND Solid Waste Revenues: Other Permits and Fees 1,000 1,357 (357) 136%- 1,000 Charges for Service 23,659,000 17,844,093 5,814,907 75%- 23,659,000 Judgments, Fines and Forfeits 85,000 75,314 9,686 89%- 85,000 Miscellaneous 512,000 1,064,239 (552,239) 208%- 512,000 Transfers In - - - ~- - Solid Waste Revenues 24,257,000 18,985,003 5,271,997 78%- 24,257,000 Recycling Revenues: Other Permits and Fees 400 288 113 72%- 400 Intergovernmental - - - ~- - Charges for Service 2,295,000 1,772,480 522,520 77%- 2,295,000 Judgments, Fines and Forfeits 8,000 6,928 1,072 87%- 8,000 Miscellaneous 183,200 77,914 105,286 43%- 183,200 Transfers In - - - ~- - Recycling Revenues 2,486,600 1,857,609 628,991 75%- 2,486,600 - Fund Equity - - ~- - Total Revenues 26,743,600 20,842,612 5,900,988 78%- 26,743,600 Solid Waste Expenditures: Collection 18,633,870 12,317,877 6,315,993 66%- 18,633,870 Transfer 1,756,070 1,121,852 634,218 64%- 1,756,070 Container Maintenance 889,510 665,399 224,111 75%- 889,510 Administration 1,087,370 806,911 280,459 74%- 1,087,370 Solid Waste Expenditures 22,366,820 14,912,039 7,454,781 67%- 22,366,820 Recycling Expenditures: Residential 1,609,530 1,059,872 549,658 66%- 1,609,530 Multi-Family 440,920 325,306 115,614 74%- 440,920 Commercial 1,856,490 1,001,149 855,341 54%- 1,856,490 Recycling Expenditures 3,906,940 2,386,327 1,520,613 61%- 3,906,940 Total Expenditures 26,273,760 17,298,367 8,975,393 66%- 26,273,760 Increase/ (Decrease)Amendment Description: Solid Waste and Recycling Fund Revenues:- Solid Waste and Recycling Fund Expenditures:- No amendments are proposed to Solid Waste and Recycling Fund expenditures at third quarter. At third quarter, anticipated revenues of the Solid Waste and Recycling Fund exceed anticipated expenditures by $469,840 for fiscal year 2018/19. No amendments are proposed to Solid Waste and Recycling Fund revenues at third quarter. 11 2018/19 Third Qtr.Variance %2018/19 MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget MARINE FUND Marine Revenues: Intergovernmental 4,500 2,361 2,139 52%- 4,500 Charges for Service 4,931,960 3,916,574 1,015,386 79%23,810 4,955,770 Judgments, Fines and Forfeits 3,000 1,630 1,370 54%- 3,000 Miscellaneous Revenue 96,000 100,155 (4,155) 104%- 96,000 Transfers In - 10,000 (10,000) ~10,000 10,000 Fund Equity - - - ~- - Total Revenues 5,035,460 4,030,720 1,004,740 80%33,810 5,069,270 Marine Expenditures: Marina Operations 4,977,540 3,593,785 1,383,755 72%23,810 5,001,350 Seminole Street Boat Ramp 37,570 16,860 20,710 45%- 37,570 Total Expenditures 5,015,110 3,610,645 1,404,465 72%23,810 5,038,920 Increase/ (Decrease)Amendment Description: Marine Fund Revenues:33,810 Marine Fund Expenditures:23,810 At third quarter,amendments reflect an increase of $23,810 to slip rentals recognizing the the tenants portion of property tax costs;and an increase of $10,000 from the special program fund to reimburse for slips 149 and 150 taken out of service for the beach ferry landing. Expenditure amendments reflect an increase of $23,810 for property taxes which is offset by revenues representing reimbursements from marina tenants. For The Nine Month Period of October 1, 2018 - June 30, 2019 At third quarter, anticipated revenues of the Marine Fund exceed anticipated expenditures by $30,350 for fiscal year 2018/19. ENTERPRISE FUNDS THIRD QUARTER REVIEW 12 2018/19 Third Qtr.Variance %2018/19 MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For The Nine Month Period of October 1, 2018 - June 30, 2019 ENTERPRISE FUNDS THIRD QUARTER REVIEW CLEARWATER HARBOR MARINA FUND Clearwater Harbor Marina Revenues: Intergovernmental - - - ~- - Charges for Service 795,000 636,705 158,295 80%- 795,000 Judgments, Fines and Forfeits 800 380 420 48%- 800 Miscellaneous Revenue 19,400 39,677 (20,277) 205%- 19,400 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 815,200 676,762 138,438 83%- 815,200 Clearwater Harbor Marina Expenditures Clearwater Harbor Marina Operations 815,110 580,276 234,834 71%- 815,110 Total Expenditures 815,110 580,276 234,834 71%- 815,110 Increase/ (Decrease)Amendment Description: Clearwater Harbor Marina Fund Revenues:- Clearwater Harbor Marina Fund Expenditures:- No amendments are proposed to Clearwater Harbor Marina Fund expenditures at third quarter. At third quarter, anticipated revenues of the Clearwater Harbor Marina Fund exceed anticipated expenditures by $90 for fiscal year 2018/19. No amendments are proposed to Clearwater Harbor Marina Fund revenues at third quarter. 13 2018/19 Third Qtr.Variance %2018/19 MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For The Nine Month Period of October 1, 2018 - June 30, 2019 ENTERPRISE FUNDS THIRD QUARTER REVIEW AIRPARK FUND Airpark Revenues: Intergovernmental - - - ~- - Charges for Service 20,000 12,378 7,622 62%- 20,000 Miscellaneous Revenue 305,600 243,032 62,568 80%- 305,600 Transfers In - - - ~- - Fund Equity - - - ~15,000 15,000 Total Revenues 325,600 255,411 70,189 78%15,000 340,600 Airpark Expenditures:- Airpark Operations 304,940 213,352 91,588 70%15,000 319,940 Total Expenditures 304,940 213,352 91,588 70%15,000 319,940 Increase/ (Decrease)Amendment Description: Airpark Fund Revenues:15,000 Airpark Fund Expenditures:15,000 At third quarter,an appropriation of $15,000 from Airpark Fund Reserves is recognized to fund the supplemental Joint Participation Agreement between the City of Clearwater and FDOT as approved by the Council on June 20, 2019. Third quarter expenditure amendments include a transfer of $15,000 to capital improvement project G1908,Clearwater Airpark FDOT Security Grant.This provides the City's matching funds for the grant agreement,as approved by Council on June 20,2019.Offsetting revenues are recognized from Airpark Fund reserves. At third quarter, anticipated revenues of the Airpark Fund exceed anticipated expenditures by $20,660 for fiscal year 2018/19. 14 2018/19 Third Qtr.Variance %2018/19 MY Amended Year to Date YTD Actual vs.YTD vs.Proposed 3 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For The Nine Month Period of October 1, 2018 - June 30, 2019 ENTERPRISE FUNDS THIRD QUARTER REVIEW PARKING FUND Parking Revenues: Charges for Service 6,083,090 4,421,757 1,661,333 73%- 6,083,090 Judgments, Fines and Forfeits 650,450 663,547 (13,097) 102%- 650,450 Miscellaneous Revenue 202,000 272,867 (70,867) 135%- 202,000 Transfers In 167 167 - 100%- 167 Fund Equity - - - ~- - Total Revenues 6,935,707 5,358,338 1,577,369 77%- 6,935,707 PARKING FUND EXPENDITURES Engineering/Parking System 3,905,845 2,981,190 924,655 76%- 3,905,845 Engineering/Parking Enforcement 650,496 550,647 99,849 85%71,990 722,486 Parks & Rec/Beach Guards 936,110 721,537 214,573 77%- 936,110 Total Expenditures 5,492,451 4,253,375 1,239,076 77%71,990 5,564,441 Increase/ (Decrease)Amendment Description: Parking Fund Revenues:- Parking Fund Expenditures:71,990 Third quarter amendments to Parking Fund expenditures reflect a net increase of $71,990.Amendments include an increase of $32,000 to personnel costs,and an increase of $39,990 for additional vehicles due to personnel changes between Parking operating cost centers. At third quarter, anticipated revenues of the Parking Fund exceed anticipated expenditures by $1,371,266 for fiscal year 2018/19. No amendments are proposed to Parking Fund revenues at third quarter. 15 2018/19 Variance %2018/19 MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget GENERAL SERVICES FUND General Services Revenues: Charges for Service 5,522,310 4,265,355 1,256,955 77%- 5,522,310 Miscellaneous Revenues 39,000 180,293 (141,293) 462%- 39,000 Transfers In 206 206 - 100%- 206 Fund Equity - - - ~- - Total Revenues 5,561,516 4,445,854 1,115,662 80%- 5,561,516 General Services Expenditures: Administration 403,498 299,770 103,728 74%- 403,498 Building & Maintenance 5,158,018 3,782,793 1,375,225 73%- 5,158,018 Total Expenditures 5,561,516 4,082,563 1,478,953 73%- 5,561,516 Increase/ (Decrease)Amendment Description: General Services Fund Revenues:- General Services Fund Expenditures:- No amendments are proposed to General Services Fund revenues at third quarter. No amendments are proposed to General Services Fund expenditures at third quarter. For the Nine Month Period of October 1, 2018 to June 30, 2019 At third quarter, anticipated revenues of the General Services Fund equal anticipated expenditures for fiscal year 2018/19. INTERNAL SERVICE FUNDS THIRD QUARTER REVIEW 16 2018/19 Variance %2018/19 MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the Nine Month Period of October 1, 2018 to June 30, 2019 INTERNAL SERVICE FUNDS THIRD QUARTER REVIEW ADMINISTRATIVE SERVICES FUND Administrative Services Revenues: Charges for Service 12,238,530 9,163,409 3,075,121 75%- 12,238,530 Miscellaneous Revenues 149,000 169,102 (20,102) 113%- 149,000 Transfers In 204 204 - 100%- 204 Fund Equity - - - ~- - Total Revenues 12,387,734 9,332,715 3,055,019 75%- 12,387,734 Administrative Services Expenditures: Info Tech / Admin 396,794 307,245 89,549 77%- 396,794 Info Tech / Network Svcs 3,983,750 2,563,082 1,420,668 64%- 3,983,750 Info Tech / Software Applications 2,996,710 2,511,056 485,654 84%- 2,996,710 Info Tech / Telecommunications 840,730 564,791 275,939 67%- 840,730 Public Comm / Courier 191,310 101,452 89,858 53%- 191,310 Clearwater Customer Service 3,814,260 2,542,740 1,271,520 67%- 3,814,260 Total Expenditures 12,223,554 8,590,364 3,633,190 70%- 12,223,554 Increase/ (Decrease)Amendment Description: Administrative Services Fund Revenues:- Administrative Services Fund Expenditures:- No amendments are proposed to Administrative Services Fund expenditures at third quarter. At third quarter, anticipated revenues of the Administrative Services Fund exceed anticipated expenditures by $164,180 for fiscal year 2018/19. No amendments are proposed to Administrative Services Fund revenues at third quarter. 17 2018/19 Variance %2018/19 MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the Nine Month Period of October 1, 2018 to June 30, 2019 INTERNAL SERVICE FUNDS THIRD QUARTER REVIEW GARAGE FUND Garage Fund Revenues Charges for Service 18,397,890 12,378,444 6,019,446 67%- 18,397,890 Miscellaneous Revenues 733,000 659,827 73,173 90%- 733,000 Transfers In 222 222 - 100%- 222 Fund Equity 1,435,730 - 1,435,730 0%- 1,435,730 Total Revenues 20,566,842 13,038,493 7,528,349 63%- 20,566,842 Garage Fund Expenditures: Fleet Maintenance 17,740,210 11,082,193 6,658,017 62%- 17,740,210 Radio Communications 2,826,632 2,471,815 354,817 87%- 2,826,632 Total Expenditures 20,566,842 13,554,008 7,012,834 66%- 20,566,842 Increase/ (Decrease)Amendment Description: Garage Fund Revenues:- Garage Fund Expenditures:- No amendments are proposed to Garage Fund revenues at third quarter. No amendments are proposed to Garage Fund expenditures at third quarter. At third quarter, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2018/19. 18 2018/19 Variance %2018/19 MY Amended Third Quarter YTD Actual vs.YTD vs.Proposed 3 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the Nine Month Period of October 1, 2018 to June 30, 2019 INTERNAL SERVICE FUNDS THIRD QUARTER REVIEW CENTRAL INSURANCE FUND Central Insurance Revenues: Charges for Service 26,645,480 19,126,985 7,518,495 72%- 26,645,480 Miscellaneous Revenues 527,000 979,851 (452,851) 186%- 527,000 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 27,172,480 20,106,835 7,065,645 74%- 27,172,480 Central Insurance Expenditures: Finance / Risk Management 499,900 281,208 218,692 56%- 499,900 HR / Employee Benefits 399,550 270,328 129,222 68%- 399,550 HR / Employee Health Clinic 1,752,040 1,088,286 663,754 62%- 1,752,040 Non-Departmental 24,499,830 15,146,788 9,353,042 62%- 24,499,830 Total Expenditures 27,151,320 16,786,610 10,364,710 62%- 27,151,320 Increase/ (Decrease)Amendment Description: Central Insurance Fund Revenues:- Central Insurance Fund Expenditures:- No amendments are proposed to Central Insurance Fund expenditures at third quarter.Expenditures reflect only 62%of total budget due to lower than anticipated insurance claims to date. At third quarter, anticipated revenues of the Central Insurance Fund exceed anticipated expenditures by $21,160 for fiscal year 2018/19. No amendments are proposed to Central Insurance Fund revenues at third quarter. 19 CAPITAL IMPROVEMENT PROGRAM Third Quarter Summary FY 2018/19 20 The amended 2018/19 Capital Improvement Program budget report is submitted for the City Council's Third Quarter review. The net proposed amendment is a budget increase in the amount of $1,068,967. This review provides the opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases encompassed within this review are as follows: The City Council did not previously approve the following capital improvement budget activity: ➢ Police Information Systems - To establish the project and record a budget increase of $300,000 of General Fund revenue, and $100,000 of Special Program Fund revenue. ➢ Environmental Assessment & Clean-up - To record a budget increase in the amount of $150,000 of General Fund revenue. ➢ Belmont Park Revitalization - To establish the project and record a budget increase of $130,000 of General Fund revenue ➢ Sustainability Initiatives - To establish the project and record a budget increase of $100,000 of General Fund revenue. ➢ Facilities Upgrade & Improvement - To record a budget decrease of $56,000 of other governmental revenue. All significant budget increases that have been previously approved by the City Council are listed below: Project Council Budget Increase Approval Network Infrastructure and Server R&R 200,000 07/18/19 Clearwater Airpark FDOT Security Grant 75,000 06/20/19 Moccasin Lake Park Master Plan 53,815 09/19/19 Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment Police Information Systems - NEW PROJECT 1 315-P1902 400,000 To establish the project and record a budget increase of $300,000.00 of General Fund revenue,and $100,000.00 of Special Program Fund revenue.This will provide funding for the purchase and upgrade of Police Department maintained technology systems.400,000 Morningside Recreation Center Replacement 2 315-93251 24,000 To record a budget transfer of $24,000.00 of infrastructure sales tax (Penny for Pinellas)revenue from project 315-93665, Youth Sports Field Renovations.24,000 Parking Lot/Bicycle Path Resurfacing & Improvements 3 315-93286 (126,888) To record a budget transfer of $126,888.00 of General Fund revenue to project 315-93648,Moccasin Lake Park Master Plan,as approved by the City Council on September 19, 2019.(126,888) Playground & Fitness Equipment Purchase & Replacement 4 315-93637 (43,480) To record a budget transfer of $43,480.00 of General Fund revenue to project 315-93648,Moccasin Lake Park Master Plan,as approved by the City Council on September 19, 2019.(43,480) Moccasin Lake Park Master Plan 5 315-93648 53,815 170,368 To record a net budget increase of $224,183.00 in General Fund revenue.Amendments reflect a transfer of $126,888.00 from project 315-93286,Parking Lot/Bicycle Path Resurfacing and Improvements;$43,480.00 from project 315-93637,Playground &Fitness Equipment Purchase and Replacement;and $53,815.00 from Parks and Recreation operating,as approved by the City Council on September 19, 2019.224,183 Youth Sports Field Renovations 6 315-93665 (24,000) To record a budget transfer of $24,000.00 of infrastructure sales tax (Penny for Pinellas)revenue to project 315-93251,Morningside Recreation Center Replacement.(24,000) CAPITAL IMPROVEMENT PROGRAM Third QTR Amendments FY 2018/19 21 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT PROGRAM Third QTR Amendments FY 2018/19 Clearwater Airpark FDOT Security Grant - NEW PROJECT 7 302-G1908 60,000 * To establish the project and record a budget increase of $60,000.00 in grant revenue from the Florida Department of Transportation. 15,000 To record a budget increase of $15,000.00 in Airpark Fund revenues.This was approved by the City Council on June 20, 2019.75,000 Environmental Assessment & Clean-up 8 ENGF180011 150,000 To record a budget increase of $150,000.00 of General Fund revenue.This will provide funding for an environmental analysis.150,000 Network Infrastructure and Server R&R 9 355-L1908 200,000 * To record a budget increase of $200,000.00 in lease purchase proceeds.This was approved by the City Council on July 18, 2019.200,000 Sustainability Initiatives - NEW PROJECT 10 315-M1914 100,000 To establish the project and record a budget increase of $100,000.00 in General Fund revenue.The funding provided will update and implement various initiatives of the Green Print plan. 100,000 Belmont Park Revitalization - NEW PROJECT 11 315-M1915 130,000 To establish the project and record a budget increase of $130,000.00 in General Fund revenue to provide funding for enhancements to the park as part of outreach to the Lake Belleview community.130,000 Stormwater System Improvements 12 ENST180001 119,303 To record a budget transfer of $119,303.05 in stormwater revenue from project ENST180007,Street Sweeping Facility.119,303 Street Sweeping Facility - CLOSE PROJECT 13 ENST180007 (119,303) To record a budget transfer of $119,303.05 in stormwater revenue to project ENST180001,Stormwater System Improvements. This project is complete and will be closed.(119,303) East Gateway Improvements 14 ENST180009 16,152 * To record a budget increase of $16,152.00 in insurance proceeds for Waverly Towers.16,152 22 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT PROGRAM Third QTR Amendments FY 2018/19 Northeast Plant R&R 15 327-M1906 19,313 To record a budget transfer of $19,313.12 in utility R&R revenue from project 327-96654,Facilities Upgrade & Improvement.19,313 Sanitary Sewer Extensions 16 321-96630 149,742 To record a budget transfer of $149,742.41 in sewer revenue from project 321-96665, Sanitary Sewer R&R.149,742 Facilities Upgrade & Improvement 17 321-96654 (56,000) * To record a budget decrease of $56,000.00 in other governmental revenue. 327-96654 (19,313) To record a budget transfer of $19,313.12 in utility R&R revenue to project 327-M1906, Northeast Plant R&R.(75,313) Sanitary Sewer R&R 18 321-96665 (149,742) To record a budget transfer of $149,742.41 in sewer revenue to project 321-96630, Sanitary Sewer Extensions.(149,742) 1,068,967 - 1,068,967 TOTAL BUDGET INCREASE /(DECREASE) 23 * indicates budget amendment only CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2018 to June 30, 2019 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/18 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref Police Protection 91150 Range Improvements 2,845,426 2,843,395 2,843,395 2,843,395 - 0 C P1802 Police Equipment Replacement 349,698 349,698 349,698 88,400 258,761 2,537 P1803 Command Bus Refurbishment 200,000 200,000 200,000 - - 200,000 P1901 Lift Station - PD Sub-Station 300,000 300,000 300,000 - - 300,000 P1902 Police Information Systems 0 0 400,000 400,000 - - 400,000 1 PD00180001 Police District 3 Sub Station 200,000 200,000 200,000 41,890 13,553 144,557 3,895,124 3,893,093 400,000 4,293,093 2,973,685 272,314 1,047,094 Fire Protection 91218 Fire Engine Replacement 2,813,786 2,824,786 2,824,786 2,824,786 - 0 91221 EMS Capital Equipment 1,165,710 1,165,710 1,165,710 1,031,480 - 134,230 91229 Replace & Upgrade Airpacks 1,928,350 1,928,350 1,928,350 1,708,591 - 219,759 91236 Rescue Vehicle 200,000 200,000 200,000 200,000 - 0 91244 Aerial Truck 1,300,000 1,300,000 1,300,000 1,294,584 - 5,416 91257 AED Program 215,810 215,810 215,810 138,700 - 77,110 91259 Radio Replacements 1,519,640 1,519,640 1,519,640 1,519,353 - 287 91260 Thermal Imaging Cameras 219,050 219,050 219,050 115,711 - 103,339 91261 Personal Protection Equipment 1,896,110 1,896,110 1,896,110 1,718,753 - 177,357 91262 SCBA Upgrade - Fill Station 125,000 125,000 125,000 82,366 - 42,634 91263 Extrication Tools 112,000 112,000 112,000 79,043 9,200 23,758 91264 Fire Hose Replacement 405,540 405,540 405,540 301,045 - 104,495 91268 Countryside Fire Station 3,932,566 3,708,953 3,708,953 3,708,953 - 0 C 91269 Clearwater Beach Fire Station 6,372,693 0 0 - - 0 C 91271 Fire Boat 900,000 900,000 900,000 619,808 - 280,192 91272 Old Fire Station 45 Demolition 100,000 100,000 100,000 24,247 - 75,753 91273 Lakeview Fire Station 4,198,460 0 0 - - 0 C FD00190001 Fire Station 46 - Beach 0 6,372,693 6,372,693 1,698 - 6,370,995 FD00190002 Fire Station 47 Replacement 0 4,839,441 4,839,441 - - 4,839,441 G1803 Video Teleconferencing Equipment 373,982 343,557 343,557 - - 343,557 Sub-Total 27,778,697 28,176,640 0 28,176,640 15,369,119 9,200 12,798,321 Major Street & Sidewalk Maintenance ENRD180001 Druid Road Trail 3,483,646 3,483,646 3,483,646 2,883,659 527,938 72,049 ENRD180002 Bridge Maintenance & Improvements 6,872,527 6,872,527 6,872,527 47,881 36,375 6,788,271 ENRD180003 Traffic Calming 1,585,031 1,585,031 1,585,031 337,930 48,396 1,198,705 ENRD180004 Streets and Sidewalks 10,992,253 10,992,253 10,992,253 5,110,303 3,243,718 2,638,232 ENGF180001 Downtown Streetscaping 6,735,405 6,735,405 6,735,405 170,370 414,264 6,150,771 Sub-Total 29,668,862 29,668,862 0 29,668,862 8,550,142 4,270,691 16,848,028 Intersections ENRD180005 City-Wide Intersection Improvement 2,304,750 2,304,750 2,304,750 779,177 132,940 1,392,633 ENRD180006 Traffic Signal 776,311 776,311 776,311 271,097 18,184 487,030 ENRD180007 Traffic Safety Infrastructure 1,064,265 1,064,265 1,064,265 230,364 125,964 707,937 Sub-Total 4,145,326 4,145,326 0 4,145,326 1,280,637 277,088 2,587,600 Parking ENPK180001 Parking Lot Resurfacing 908,476 908,476 908,476 31,609 - 876,867 ENPK180002 Parking Lot Improvement 1,028,802 1,028,802 1,028,802 27,050 81,553 920,199 ENPK180003 Parking Facilities 1,007,348 1,007,348 1,007,348 120,326 43,277 843,745 Sub-Total 2,944,626 2,944,626 0 2,944,626 178,985 124,830 2,640,811 Miscellaneous Engineering ENGF180002 Downtown Intermodal 924,756 924,756 924,756 - - 924,756 ENGF180003 Miscellaneous Engineering 239,146 239,146 239,146 18,732 - 220,415 92842 U.S. 19 Wayfinding Project 1,450,000 1,450,000 1,450,000 215,459 3,760 1,230,781 ENGF180004 Survey Equipment Replacement 14,288 14,288 14,288 - - 14,288 92845 Clearwater Beach Transit Center 260,074 260,074 260,074 260,074 - 0 C Sub-Total 2,888,264 2,888,264 0 2,888,264 494,264 3,760 2,390,240 Land Acquisition 93133 Park Land Acquisition 1,331,351 1,331,351 1,331,351 1,331,119 - 232 Sub-Total 1,331,351 1,331,351 0 1,331,351 1,331,119 0 232 24 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2018 to June 30, 2019 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/18 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref Park Development 93203 Carpenter Field-Infras Rep/Improve 572,817 572,817 572,817 518,322 - 54,495 93205 Brighthouse Field Infrastructure Imp 3,182,272 3,182,272 3,182,272 2,867,512 95,145 219,615 93247 Fitness Equipment Replacement 425,000 425,000 425,000 350,507 72,801 1,692 93251 Morningside Rec Ctr Replacement 7,165,000 7,165,000 24,000 7,189,000 6,946,097 242,638 265 2 93263 Public Art Maintenance 1,498 1,498 1,498 1,173 - 325 93271 Swimming Pool R&R 1,111,876 1,111,876 1,111,876 945,765 14,856 151,255 93272 Bicycle Paths-Bridges 5,858,833 5,858,833 5,858,833 3,707,940 44,810 2,106,083 93278 Long Center Infra Repairs 2,058,283 2,058,283 2,058,283 1,737,023 5,507 315,753 93286 Parking Lot/Bike Path Rsr/Imprv 853,506 853,506 (126,888)726,618 644,183 12,296 70,138 3 93602 Sp Events Equip Rep & Rplcmnt 330,000 330,000 330,000 297,214 - 32,786 93604 Brdwlks & Docks Rep & Rplcmnt 545,000 545,000 545,000 518,965 900 25,135 93608 Miscellaneous Minor Public Art 295,543 296,667 296,667 296,666 - 0 C A1901 Miscellaneous Minor Public Art 0 112,785 112,785 - 3,000 109,785 93612 McMullen Tennis Complex 800,000 878,103 878,103 851,465 446 26,191 93618 Miscellaneous Park & Rec Contract 285,000 285,000 285,000 271,403 2,942 10,655 93620 Sports Field Lighting 415,000 415,000 415,000 111,817 69,514 233,668 ENGF180007 Phillip Jones Park Renovations 224,726 224,726 224,726 3,828 - 220,898 93633 Pier 60 Park & Bchwlk Repair and Improv 939,377 939,377 939,377 784,648 2,172 152,557 93634 Concrete Sidewalk & Pad Repair 308,176 308,176 308,176 254,466 - 53,710 93635 Park Amenity Purch & Rplcmnt 822,800 822,800 822,800 645,846 6,000 170,954 93636 Tennis Court Resurfacing 705,310 705,310 705,310 344,444 5,725 355,141 93637 Playground & Fitness Purch & Rplc 862,079 862,079 (43,480)818,599 639,785 36,373 142,441 4 93638 Fencing Replacement Program 659,664 659,664 659,664 635,307 - 24,357 93639 Marina Dist Boardwalk & Entry Node 831,510 751,930 751,930 751,930 - (0)C 93642 Phillip-Jones Restroom/Concession 507,944 507,944 507,944 157,984 10,558 339,402 93646 Rest Rm Expan-Barefoot Bch House 401,000 480,580 480,580 287,537 5,750 187,293 93648 Moccasin Lake Park Master Plan 958,249 958,249 224,183 1,182,432 938,363 1,683 242,386 5 93650 Crest Lake Park Improvement 7,500,000 7,500,000 7,500,000 1,080,645 488,340 5,931,015 93652 Countryside Plex Restroom/Concession 2,950,000 4,099,500 4,099,500 778,633 2,130,793 1,190,074 93653 Countryside Community Park Reno 100,000 25,218 25,218 25,218 - 0 C 93654 Recreation Centers Infrastructure Repairs 400,000 400,000 400,000 94,057 78,659 227,284 93655 J.D. Sports Complex Multipurpose Fields 1,845,924 1,778,503 1,778,503 1,778,503 - 0 C 93661 Frank Tack Parking Lot 399,500 0 0 - - 0 93665 Youth Sports Field Renovations 70,297 70,297 (24,000)46,297 - 4,203 42,094 6 93666 Woodgate Park Renovations 450,000 0 0 - - 0 C 93667 Del Oro Park Renovations 450,000 450,000 450,000 - - 450,000 93668 Showmaster Portable Stage 200,000 200,000 200,000 142,743 - 57,257 93669 North East Coachman Park Renovations 300,000 0 0 - - 0 C 93670 Articulating Boom Lift 62,000 51,450 51,450 51,450 - 0 C 93672 Clearwater Beach Infrast Repairs & Improve 300,000 338,060 338,060 294,333 - 43,728 93673 Jack Russell Stadium Improvements 989,066 989,066 989,066 954,538 33,648 880 C1902 Long Center Parking Improvements 550,000 550,000 550,000 - - 550,000 C1903 Phillies Entrance Sign 150,000 150,000 150,000 - - 150,000 C1904 Ruth Eckerd Hall 2,500,000 8,000,000 8,000,000 6,500,000 - 1,500,000 L1901 P&R Vehicle and Equipment Additions 146,110 146,110 146,110 145,517 0 593 M1901 Countryside Sports Complex Renovation 50,000 50,000 50,000 - - 50,000 PRAF180001 Eddie C. Moore Softball Complex Reno 790,000 790,000 790,000 754,095 33,521 2,384 Sub-Total 51,323,360 56,900,678 53,815 56,954,493 38,109,921 3,402,283 15,442,290 Marine Facilities 93403 Beach Guard Facility Maintenance 348,292 348,292 348,292 348,292 - 0 C ENGF190002 Beach Guard Tower 0 108,239 108,239 190 - 108,049 93410 Clwr Harbor Marina Maintenance 220,000 220,000 220,000 183,642 5,500 30,858 ENGF180006 City-wide Docks and Seawall 1,786,739 1,786,739 1,786,739 963,639 56,281 766,819 93415 Waterway Maintenance 410,000 410,000 410,000 283,048 44,340 82,612 93418 Utilities Services Replacement 377,714 377,714 377,714 170,456 - 207,258 93419 Dock Replacement & Repair 166,727 111,607 111,607 111,606 - 0 C 93420 Fuel System R & R 122,752 122,752 122,752 98,390 - 24,362 25 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2018 to June 30, 2019 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/18 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref Marine Facilities - continued 93421 Marine Facilities Dredging & Maint 158,715 73,865 73,865 73,385 - 480 C 93422 Dredging of City Waterways 946,204 946,204 946,204 483,487 - 462,717 ENGF180014 Seminole Boat Launch Improvements 6,752,000 6,752,000 6,752,000 368,684 2,461,612 3,921,704 93499 Pier 60/Sailing Center Maintenance 421,952 421,952 421,952 279,989 - 141,963 C1905 Beach Marina Upgrade 300,000 300,000 300,000 - - 300,000 C1906 Clearwater Harbor Marina Repl & Upgrade 106,000 106,000 106,000 - - 106,000 M1902 Marine Facility Maintenance Dock R&R 75,000 214,970 214,970 41,203 - 173,767 Sub-Total 12,192,095 12,300,333 0 12,300,333 3,406,012 2,567,733 6,326,588 Airpark 94817 Airpark Maintenance & Repair 219,000 219,000 219,000 183,569 - 35,431 94886 Clearwater Airpark Masterplan Update 110,000 110,000 110,000 106,345 2,980 675 94894 Ground Support Equipment Upgrade 100,000 100,000 100,000 54,560 - 45,440 G1901 Replace Hangar C 1,200,000 1,200,000 1,200,000 - 1,200,000 G1908 Clearwater Airpark FDOT Security Grant 0 0 75,000 75,000 - - 75,000 7 Sub-Total 1,629,000 1,629,000 75,000 1,704,000 344,474 2,980 1,356,546 Libraries 93527 Books & Other Lib Mat - II 7,796,601 7,696,601 7,696,601 7,586,423 - 110,177 93530 Consolidated Eastside/SPC Library 6,250,000 6,250,000 6,250,000 5,295,731 - 954,269 93532 Library Maker Space Maint. & Upgrade 174,480 224,480 224,480 112,086 - 112,394 93533 Main Library Upgrade - Alt. Usage 298,850 298,850 298,850 298,850 - 0 C 93534 Library FF&E Repair & Replace 225,000 275,000 275,000 106,926 8,247 159,827 93535 Countryside Library Demolition 75,000 75,000 75,000 - - 75,000 Sub-Total 14,819,931 14,819,931 0 14,819,931 13,400,016 8,247 1,411,667 Garage 94233 Motorized Equip-Cash II 1,796,856 1,796,856 1,796,856 1,756,622 - 40,234 94238 Police Vehicles 3,301,001 3,219,686 3,219,686 2,902,027 - 317,659 94241 Motorized Equipment Replace - L/P 41,120,392 38,808,946 38,808,946 36,705,560 2,103,385 0 C 94244 Misc Vehicle Additions- Gen Serv 56,237 56,237 56,237 56,237 - 0 C 94246 Fleet Management & Mapping 320,000 710,000 710,000 - 675,000 35,000 94627 Misc Budgetary Vehicle Addition 125,799 125,799 125,799 124,950 - 849 C1901 Beach Radio Tower 852,370 852,370 852,370 - - 852,370 GSFL180001 Fleet Facility R&R 94,520 94,520 94,520 - - 94,520 GSFL180002 P25 Radio Equipment & Infrastructure 400,000 400,000 400,000 56,896 - 343,104 L1910 Motorized Equipment Replacement 0 2,111,446 2,111,446 - 2,111,446 L1911 Off Cycle Equipment Replacement 0 200,000 200,000 - - 200,000 Sub-Total 48,067,175 48,375,860 0 48,375,860 41,602,292 2,778,385 3,995,183 Maintenance of Buildings C1907 City Hall Hardening 100,000 100,000 100,000 - - 100,000 C1909 City Hall Move 0 383,085 383,085 367,727 6,775 8,583 ENGF180012 Public Works Complex 1,615,664 1,615,664 1,615,664 1,926 - 1,613,738 GSBM180001 Air Cond Replace-City Wide 704,436 704,436 704,436 273,430 3,237 427,768 GSBM180002 Flooring for Facilities 777,837 777,837 777,837 482,381 41,857 253,599 GSBM180003 Roof Repair and Replacement 1,345,409 1,345,409 1,345,409 833,635 8,228 503,546 GSBM180004 Painting of Facilities 592,923 592,923 592,923 64,692 528,231 GSBM180005 Fencing of Facilities 143,170 143,170 143,170 73,199 - 69,971 GSBM180006 Light Replacement & Repair 278,197 278,197 278,197 193,499 2,386 82,313 GSBM180007 Elevator Refurbish/Modernization 560,576 560,576 560,576 - - 560,576 GSBM180008 Building Systems 1,018,377 1,018,377 1,018,377 349,060 669,317 GSBM180009 New A/C Chiller System 2,900,000 2,900,000 2,900,000 816,279 924,928 1,158,793 GSBM180010 General Services R&R 250,000 250,000 250,000 144,866 - 105,134 GSBM180011 Generator Maintenance 450,000 450,000 450,000 - - 450,000 GSBM180012 General Facility Building Major Renovations 1,335,242 1,335,242 1,335,242 106,562 - 1,228,680 L1902 B&M Vehicle & Equipment 65,000 65,000 65,000 - - 65,000 Sub-Total 12,136,831 12,519,916 0 12,519,916 3,707,257 987,411 7,825,249 26 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2018 to June 30, 2019 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/18 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref Miscellaneous 94729 City-wide Connect Infra 3,717,991 3,723,089 3,723,089 3,180,879 - 542,210 94736 Geographic Information Sys 1,110,997 1,110,997 1,110,997 954,455 - 156,542 ENGF180010 Pollutant Storage Tank 359,408 359,408 359,408 21,615 3,540 334,254 ENGF180011 Environmental Assmt & Clean-up 463,636 463,636 150,000 613,636 21,211 9,691 582,734 8 94814 Network Infra & Server Upgrade 4,385,057 3,470,819 3,470,819 3,470,819 - 0 C L1908 Network Infra & Server R&R 0 843,191 200,000 1,043,191 209,554 22,579 811,058 9 M1912 Network Infra & Server Upgrade 0 71,048 71,048 8,486 2,870 59,691 94824 IT Disaster Recovery 580,000 354,604 354,604 354,604 - 0 C L1907 IT Disaster Recovery 0 165,396 165,396 - - 165,396 M1911 IT Disaster Recovery 0 60,000 60,000 - - 60,000 94827 Telecommunications Upgrade 604,000 334,953 334,953 334,953 - 0 C L1906 Telecommunications Upgrade 0 269,047 269,047 - - 269,047 94828 Financial Systems Upgrades 3,933,165 3,933,165 3,933,165 2,248,821 342,029 1,342,315 94829 CIS Upgrades / Replacement 1,047,376 1,047,376 1,047,376 428,583 - 618,793 94830 MS Licensing / Upgrades 1,025,000 1,025,000 1,025,000 842,601 16,201 166,198 94833 Computer Monitors 399,828 399,828 399,828 392,266 - 7,562 94850 Backfile Conversion of Records 500,000 500,000 500,000 187,660 - 312,340 94857 Accela Permitting & Code Enforce 250,000 250,000 250,000 90,906 - 159,094 94861 Library Technology 1,350,000 1,350,000 1,350,000 1,206,609 48,450 94,941 94873 Citywide Camera System 260,000 260,000 260,000 118,298 - 141,702 94874 City Enterprise Timekeeping System 285,000 285,000 285,000 182,082 5,620 97,298 94878 Asset Management Upgrade 31,420 26,322 26,322 26,322 - 0 C 94880 Granicus Agenda Management Sys 135,000 135,000 135,000 41,136 - 93,864 94883 Business Process Review & Improve 600,000 600,000 600,000 275,738 369 323,893 94888 City EOC & Disaster Recovery Facility 3,360,000 3,360,000 3,360,000 1,216,844 833,456 1,309,700 94890 Enterprise Advanced Audio Video R&R 1,063,000 1,063,000 1,063,000 472,822 - 590,178 94892 Imagine Clearwater Implementation 4,865 4,865 4,865 4,865 - 0 C ENGF180013 Imagine Clearwater 6,516,829 6,523,329 6,523,329 2,277,242 729,097 3,516,990 94894 Ground Support Equipment Upgrade 100,000 100,000 100,000 54,560 - 45,440 M1914 Sustainability Initiatives 0 0 100,000 100,000 - - 100,000 10 M1915 Belmont Park Revitalization 0 0 130,000 130,000 - - 130,000 11 Sub-Total 32,082,572 32,089,072 580,000 32,669,072 18,623,931 2,013,902 12,031,239 UTILITIES Stormwater Utility ENST180001 Stormwater System Impovements 8,181,794 8,181,794 119,303 8,181,794 1,647,996 259,075 6,274,723 12 ENST180002 Allen's Creek Improvement 2,016,271 2,816,271 2,816,271 7,957 2,648,967 159,347 ENST180003 Stormwater System Expansion 1,615,576 1,615,576 1,615,576 - - 1,615,576 ENST180004 Stevenson Creek 3,182,636 3,182,636 3,182,636 66,900 - 3,115,736 ENST180005 Coastal Basin 3,234,985 3,234,985 3,234,985 718,286 203,011 2,313,688 ENST180006 Alligator Creek Watershed Projects 5,140,082 4,340,082 4,340,082 328,024 97,845 3,914,213 ENST180007 Street Sweeping Facility 1,823,765 1,823,765 (119,303)1,704,462 1,704,462 - (0)13 ENST180008 Hillcrest Bypass Culvert 4,096,167 4,096,167 4,096,167 535,174 3,241,709 319,284 ENST180009 East Gateway Improvements 3,503,121 3,503,121 16,152 3,519,273 2,483,301 527,936 508,036 14 ENST180010 Lower Sp Branch Convey Improvement 2,320,000 2,320,000 2,320,000 140,487 168,557 2,010,956 C1908 Stormwater Vehicles & Equipment 1,375,500 1,375,500 1,375,500 1,217,034 33,570 124,896 Sub-Total 36,489,897 36,489,897 16,152 36,386,746 8,849,619 7,180,672 20,356,455 Water System 96721 System R & R - Maintenance 5,524,536 3,205,685 3,205,685 2,417,736 - 787,950 96722 Line Relocation - Maintenance 4,767,305 4,767,305 4,767,305 1,411,539 509,721 2,846,045 96739 Reclaimed Water Dist Sys 46,686,453 46,686,453 46,686,453 46,008,995 132,199 545,258 96740 Water Supply/Treatment 2,626,926 2,626,926 2,626,926 2,626,926 - 0 96741 System R & R-Capitalized 8,788,154 8,788,154 8,788,154 8,788,154 - (0) 96742 Line Relocation-Capitalized 7,998,570 7,998,570 7,998,570 6,489,388 443,406 1,065,776 96743 Mtr Bkflow Prev Dev/Change Out 2,834,600 2,834,600 2,834,600 2,834,600 - (0) 96744 System Expansion 2,965,673 2,965,673 2,965,673 2,950,994 - 14,679 96752 Water Service Lines 1,233,436 1,233,436 1,233,436 1,233,436 - (0) 96764 RO Plant Exp Res #1 13,507,530 13,524,408 13,524,408 12,676,048 193,106 655,254 M1908 RO Plant Exp Res #1 R&R 0 1,000,000 1,000,000 - - 1,000,000 96767 RO Plant at Res #2 43,076,061 43,092,939 43,092,939 41,019,765 99,262 1,973,913 M1909 RO Plant at Res #2 R&R 0 1,000,000 1,000,000 - - 1,000,000 96768 Rebate Well, Lk, Pnd Irr Abandmt 114,608 114,608 114,608 114,608 - (0) 27 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2018 to June 30, 2019 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/18 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref Water System - continued 96773 Groundwater Replenishment Facility 20,900,118 20,900,118 20,900,118 5,902,487 93,544 14,904,087 96782 Reverse Osmosis Plant @WTP #3 1,380,000 1,380,000 1,380,000 218,585 - 1,161,415 96783 Water System Upgrades/Improvements 3,349,000 3,349,000 3,349,000 944,837 21,485 2,382,679 96784 Reclaimed Water Distribution System R&R 2,094,584 2,094,584 2,094,584 392,670 - 1,701,914 96785 Feasibility Studies/Evaluations - Water System 2,625,000 2,625,000 2,625,000 366,771 1,968,000 290,229 96786 Devices/Equipments - Water System 350,000 350,000 350,000 - - 350,000 L1905 Vehicle & Equipment 146,000 146,000 146,000 125,212 - 20,788 Sub-Total 170,968,554 170,683,460 0 170,683,460 136,522,751 3,460,722 30,699,986 Sewer System 96212 Sanitary Sewer Upgrades/Improvements 12,004,552 12,004,552 12,004,552 4,217,772 2,639,884 5,146,896 96213 Marshall Street Upgrades/Improvements 6,744,299 6,744,299 6,744,299 2,521,832 1,652,118 2,570,349 M1905 Marshall Street Plant R&R 0 1,200,000 1,200,000 - - 1,200,000 96214 East Plant Upgrades/Improvements 1,500,000 1,500,000 1,500,000 231,624 187,759 1,080,617 M1907 East Plant R&R 0 1,200,000 1,200,000 - - 1,200,000 96215 Northeast Plant Upgrades/Improvements 12,794,860 12,794,860 12,794,860 1,127,785 503,324 11,163,751 M1906 Northeast Plant R&R 0 1,200,000 19,313 1,219,313 - - 1,219,313 15 96216 Laboratory Upgrade/Improvements 1,155,079 1,155,079 1,155,079 12,168 2,690 1,140,222 96217 Pump Station R&R 1,325,192 1,325,192 1,325,192 504,525 33,896 786,770 96218 Feasibility Studies/Evaluations 2,241,642 114,088 114,088 114,088 - 0 96219 Devices/Equipment Sewer Division 446,274 446,274 446,274 300,898 - 145,376 96630 Sanitary Sewer Extension 15,461,998 14,961,998 149,742 15,111,740 13,082,982 782,003 1,246,756 16 96634 Sanitary Util Reloc Accmmdtn 6,267,352 5,267,352 5,267,352 4,165,772 269,550 832,031 96645 Laboratory Upgrade & R&R 1,803,627 1,803,627 1,803,627 1,783,627 - 20,000 96654 Facilities Upgrade & Improvement 15,155,224 15,155,224 (75,313)15,079,911 14,182,220 382,759 514,932 17 96664 WPC R & R 26,992,114 20,392,114 20,392,114 16,591,365 1,544,707 2,256,041 96665 Sanitary Sewer R&R 26,629,685 32,793,824 (149,742)32,644,082 21,690,616 10,147,459 806,007 18 96686 Pump Station Replacement 4,707,682 4,707,682 4,707,682 4,344,906 - 362,776 L1903 Generators 420,000 420,000 420,000 - 404,250 15,750 L1904 Vehicle and Equipment 240,000 240,000 240,000 66,375 168,932 4,694 M1910 Water Treatment Plant #3 R&R 0 318,851 318,851 - - 318,851 Sub-Total 135,889,579 135,745,015 (56,000)135,689,015 84,938,554 18,719,331 32,031,131 Gas System 96358 Environmental Remediation 2,384,794 2,384,794 2,384,794 1,760,301 38,068 586,425 96365 Line Relocation-Pinellas Maint 731,106 731,106 731,106 516,773 71,382 142,952 96367 Gas Meter Change Out-Pinellas 3,638,000 3,713,000 3,713,000 3,657,239 - 55,761 96374 Line Relocation-Pinellas Capitalized 2,882,890 2,382,890 2,382,890 2,298,222 - 84,668 96376 Line Relocation - Pasco Maint 258,593 258,593 258,593 85,896 - 172,697 96377 Pinellas New Main / Service Lines 31,551,118 31,551,118 31,551,118 31,125,823 6,000 419,296 96378 Pasco New Mains / Service Lines 17,864,858 17,864,858 17,864,858 16,530,338 - 1,334,520 96379 Pasco Gas Meter Change Out 867,821 792,821 792,821 747,458 - 45,363 96381 Line Reloc-Pasco-Capitalized 237,386 737,386 737,386 379,898 45,924 311,565 96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 992,000 856,268 - 135,732 96384 Gas System - Pinellas Building 28,855,055 28,855,055 28,855,055 16,663,845 8,629,032 3,562,178 96385 Gas Main Extensions 1,557,845 1,557,845 1,557,845 1,432,673 - 125,172 96386 Expanded Energy Conservation 9,091,479 9,591,479 9,591,479 9,176,690 - 414,789 96387 Natural Gas Vehicle 4,581,069 5,531,069 5,531,069 4,288,624 439,934 802,510 96389 Future IMS Software & Hardware 400,000 400,000 400,000 314,958 12,090 72,952 96390 Gas Vehicle Additions 590,000 428,294 428,294 428,294 - 0 96391 Gas System Pasco Building 2,100,000 650,000 650,000 - - 650,000 96392 Gas Equipment Additions 191,000 189,278 189,278 189,278 - 0 M1904 Pinellas Building Equipment R&R 200,000 200,000 200,000 - - 200,000 Sub-Total 108,975,014 108,811,586 0 108,811,586 90,452,576 9,242,430 9,116,580 28 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY THIRD QUARTER: October 1, 2018 to June 30, 2019 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/18 Prev Qtr Amdmts Budget To Date Encumbran Balance Status Ref Solid Waste 96426 Facility R & R 2,652,608 2,652,608 2,652,608 1,716,415 - 936,193 96443 Res Container Acquisition-II 2,001,741 2,001,741 2,001,741 1,433,402 - 568,339 96444 Comm Container Acquisition-II 4,130,020 4,130,020 4,130,020 3,429,253 - 700,767 96445 Solar Trash & Recycling Kiosks 289,414 289,414 289,414 239,182 - 50,232 SRTS180001 S.W.Transfer Station Rebuild 19,650,130 19,650,130 19,650,130 9,996,913 8,810,621 842,596 96448 Solid Waste CNG Station 150,000 150,000 150,000 - - 150,000 96449 Solid Waste Truck Wash Facility 555,500 555,500 555,500 - - 555,500 Sub-Total 29,429,413 29,429,413 0 29,429,413 16,815,165 8,810,621 3,803,627 Utility Miscellaneous 96523 Pub Utilities Adm Bldg R&R 858,828 858,828 858,828 738,818 - 120,009 96526 Public Utility Admin Building 184,306 184,306 184,306 - - 184,306 Sub-Total 1,043,134 1,043,134 0 1,043,134 738,818 0 304,315 Recycling 96804 Recycling Carts/Dumpsters 1,216,650 1,216,650 1,216,650 821,934 - 394,716 96805 Recycling Expansion/Particip/R&R 1,311,525 1,311,525 1,311,525 1,184,376 - 127,149 96811 Purchase of Transfer Tractors 408,000 408,000 408,000 395,983 - 12,017 SR00180003 Processing Center Building Replacement 3,862,633 3,862,633 3,862,633 2,957 - 3,859,676 Sub-Total 6,798,808 6,798,808 0 6,798,808 2,405,250 0 4,393,558 TOTAL ALL PROJECTS 734,497,611 740,684,264 1,068,967 741,633,928 490,094,588 64,132,600 187,406,739 29 Special Program Fund Third Quarter Budget Amendments October 1, 2018 - June 30, 2019 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Public Safety Programs Foreclosure Registry - Nuisance Abatement 1 98609 4,600 To record a budget increase of $4,600.00 which represents foreclosure registry fees collected to date. 4,600 Police Extra Duty 2 99215 226,210 (27,211) To record a budget increase of $226,210.00 in Police Service revenue to bring the budget in line with actual receipts. To record a transfer of $27,211.25 in Police Service revenue to program 99350,Vehicle Replacement representing revenue collected for vehicle usage on extra duty jobs. 198,999 Police Education Fund 3 99317 5,286 To record a budget increase of $5,286.13 in police education fine revenue which will bring the budget in line with actual receipts.5,286 Investigative Cost Recovery 4 99329 37,660 To record a net budget increase of $37,659.57 which will bring the budget in line with actual receipts.Amendments include an increase of $11,886.80 in overtime reimbursement revenues,and an increase of $25,772.77 in fines,forfeitures and penalties revenue.37,660 Florida Contraband Forfeiture Fund 5 99330 60,605 (74,123) To record a net budget increase of $60,082.00 fines,forfeitures and penalties revenue,and an increase of $523.46 in donations revenue which will bring the budget in line with actual receipts.To record a budget transfer of $74,122.66 in fines,forfeitures and penalties revenue to 99356, Safe Neighborhood Program.(13,517) Vehicle Replacement 6 99350 27,211 To record a transfer of $27,211.25 in police services revenue from 99215,Police Extra Duty.This represents revenue collected for vehicle usage on extra duty jobs. 27,211 Safe Neighborhood Program 7 99356 74,123 To record a budget transfer of $74,123.00 in fines, forfeitures, and penalties revenue from program 99330,Florida Contraband Forfeiture Fund.74,123 Crime Prevention Program 8 99364 20,000 To record a budget increase of $20,000.00 in donation revenues which will bring the budget in line with actual receipts.20,000 Federal Forfeiture Sharing 9 99387 3,540 To record a budget increase of $3,539.83 in US Department of Justice revenue which will bring the budget in line with actual receipts.3,540 30 Special Program Fund Third Quarter Budget Amendments October 1, 2018 - June 30, 2019 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Public Safety Programs (continued) School Resource Officers 10 P1801 34,488 To record a budget transfer of $34,488.01 in governmental revenue for School Resource Officers extra duty from the Pinellas County School Board.34,488 Public Safety Program Totals:392,389 - 392,389 Physical Environment Programs Tree Replacement Program 11 99970 38,262 To record a budget increase of $38,262.00 in fines forfeiture and penalty revenue to bring the budget in line with actual receipts.38,262 Physical Environment Programs Program: Totals:38,262 - 38,262 Culture and Recreation Programs Special Events 12 PRSE190001 159,539 To record a net budget increase of $159,538.70;representing increases of $25,452.79 in rental income,$78,550.00 in sponsorship revenue,$8,947.65 in sales revenues,and $46,588.26 in reimbursements which will bring the budget in line with actual receipts to date. 159,539 Culture and Recreation Program Total:159,539 - 159,539 590,190 - 590,190 Interfund Transfers Florida Contraband Forfeiture Fund 99330 100,000 To record a transfer of $100,000.00 to the new capital project P1902,Police Information Systems,to provide funding for PD related technology systems. Economic Development Incentive - CLOSE PROGRAM 99744 30,000 To record a transfer in the amount of $30,000.00 of unspent revenue back to the General Fund. This project will be closed. Total Interfund Transfers:130,000 Total Budget Increase/(Decrease): 31 SPECIAL PROGRAM STATUS SUMMARY THIRD QUARTER REVIEW: October 1, 2018 to June 30, 2019 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/01/2018 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref GENERAL GOVERNMENT PROGRAMS 98611 CMA Capital Project Agreement 5,000,000 5,000,000 - 5,000,000 5,000,000 - - C 99421 Housing Consulting Service 115,000 115,000 - 115,000 49,334 - 65,666 99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 289,000 - 289,000 149,927 - 139,073 99868 Federal Early Retiree Reinsurance 651,500 651,500 - 651,500 559,222 - 92,279 99925 Peg Access Support 838,261 838,261 - 838,261 836,917 - 1,344 99928 Nagano Sister City Program 229,379 229,379 - 229,379 165,990 1,154 62,235 M1913 Lien Foreclosure Program - 255,553 - 255,553 109,967 - 145,586 Sub-Total 7,123,140 7,378,693 - 7,378,693 6,871,356 1,154 506,183 PUBLIC SAFETY PROGRAMS 98609 Foreclosure Rgstry-Nuesance Abtmnt 63,600 93,300 4,600 97,900 21,513 33,513 42,875 1 98610 Hurricane Irma 1,286,998 1,511,864 - 1,511,864 2,628,911 41,577 (1,158,625) 99215 Police Extra Duty 2,417,257 3,124,639 198,999 3,323,638 3,002,042 - 321,596 2 99241 Human Trafficking Overtime 87,000 87,000 - 87,000 70,954 - 16,046 99264 School Resource Officers 2,833,704 2,736,583 - 2,736,583 2,736,583 - 0 C 99279 Police Recruitments 141,010 141,010 - 141,010 65,330 - 75,680 99281 Fed Forfeitures - Treasury 171,936 194,515 - 194,515 120,171 - 74,345 99316 Police Volunteers 153,519 153,519 - 153,519 141,286 1,000 11,232 99317 Police Education Fund 1,328,750 1,357,756 5,286 1,363,042 1,304,102 - 58,940 3 99329 Investigative Recovery Costs 2,451,206 2,564,941 37,660 2,602,600 2,279,474 - 323,126 4 99330 FL Contraband Forfeiture Fnd 914,586 1,042,051 (13,517) 1,028,533 657,266 - 371,267 5 99350 Vehicle Replacement Fund 327,865 370,984 27,211 398,195 220,033 - 178,162 6 99356 Safe Neighborhood Program 1,127,580 1,142,580 74,123 1,216,702 1,108,255 5,447 103,000 7 99364 Crime Prevention Program 102,341 141,284 20,000 161,284 119,332 - 41,952 8 99387 Federal Forfeiture Sharing 2,427,479 2,474,009 3,540 2,477,549 1,805,237 35,558 636,754 9 99927 Emergency Operations 4,106,338 4,144,887 - 4,144,887 3,066,236 11,300 1,067,351 99982 EMS Incentive/Recognition 69,700 69,700 - 69,700 41,088 - 28,612 G1802 2017 JAG Grant 46,977 46,977 - 46,977 46,977 - - G1804 2019 HVE Ped & Bicycle Safety 50,000 50,000 - 50,000 49,399 - 601 P1801 School Resource Officers 468,356 565,477 34,488 599,965 339,384 - 260,581 10 Sub-Total 20,576,201 22,013,074 392,389 22,405,463 19,823,575 128,395 2,453,494 PHYSICAL ENVIRONMENT PROGRAMS 99970 Tree Replacement Project 1,517,880 1,561,652 38,262 1,599,914 914,652 11,735 673,527 11 Sub-Total 1,517,880 1,561,652 38,262 1,599,914 914,652 11,735 673,527 TRANSPORTATION PROGRAMS 98604 2016 Clearwater Ferry 519,120 519,120 - 519,120 509,921 - 9,199 Sub-Total 519,120 519,120 - 519,120 509,921 - 9,199 ECONOMIC ENVIRONMENT PROGRAMS 99538 Affordable Housing Imp Fees 441,530 447,612 - 447,612 163,299 - 284,314 99729 Joint Hercules Pln & Econ Study 150,000 150,000 - 150,000 - - 150,000 99744 Economic Development Incentives 292,500 292,500 - 292,500 262,500 - 30,000 99754 Housing Rehab 2016 258,701 253,251 - 253,251 253,251 - - C 99759 Public Facilities 2017 377,764 377,764 - 377,764 377,764 - - C 99760 Economic Development 2017 14,802 - - - - - - C 99761 Public Services 2017 100,275 95,786 - 95,786 95,786 - - C 99762 Program Administration 2017 135,036 136,693 - 136,693 136,693 - 0 C 99763 Housing Rehab 2017 322,997 132,694 - 132,694 132,694 - (0) C 99764 Public Facilities 2018 448,000 448,919 - 448,919 248,919 - 200,000 99765 Economic Development 2018 130,020 98,602 - 98,602 98,602 - (0) C 99766 Program Administration 2018 131,388 131,388 - 131,388 131,388 - - C 99767 Infill Housing 2018 137,500 74,746 - 74,746 60,899 - 13,847 99768 Public Services 2018 106,725 106,725 - 106,725 93,985 - 12,740 99802 Brownfield Revolving Loan 1,204,720 1,206,597 - 1,206,597 420,381 - 786,216 32 SPECIAL PROGRAM STATUS SUMMARY THIRD QUARTER REVIEW: October 1, 2018 to June 30, 2019 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/01/2018 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref ECONOMIC ENVIRONMENT PROGRAMS (continued) 99846 Economic Development - QTI 140,419 140,419 - 140,419 71,591 - 68,828 99871 State Brownfields Redevelopment Acct 165,463 165,463 - 165,463 165,463 - 0 C 99888 ULI Report Implementation 875,000 875,000 - 875,000 757,007 - 117,993 G1902 Public Facilities 2019 168,815 332,954 - 332,954 28,478 219,117 85,359 G1903 Economic Development 2019 135,000 135,000 - 135,000 32,646 22,355 80,000 G1904 Program Administration 2019 186,188 186,188 - 186,188 130,929 - 55,259 G1905 Infill Housing 2019 139,797 282,297 - 282,297 49,936 64,064 168,297 G1906 Public Services 2019 111,140 111,140 - 111,140 86,362 24,498 280 Sub-Total 6,173,780 6,181,740 - 6,181,740 3,798,572 330,034 2,053,134 HUMAN SERVICES PROGRAMS 98601 Next Steps to Better Nutrition 10,000 10,000 - 10,000 6,544 - 3,456 98606 Senior Citizens Services - EBWP 24,960 24,960 - 24,960 25,794 - (834) 98607 Senior Citizens Services - Trips 14,000 14,000 - 14,000 10,808 - 3,192 99562 HUD Special Education 30,000 30,000 - 30,000 27,600 - 2,400 99844 United Way 12,080 12,080 - 12,080 10,123 - 1,957 99869 Health Prevention Program 192,060 195,269 - 195,269 176,019 - 19,251 99872 Coordinated Child Care - Ross Norton 2,718,545 2,718,545 - 2,718,545 1,873,862 11,233 833,450 Sub-Total 3,001,645 3,004,854 - 3,004,854 2,130,750 11,233 862,871 CULTURE AND RECREATION PROGRAMS 98608 Clark-Turner Trust (Library)105,020 106,077 - 106,077 - - 106,077 99865 Special Events 9,296,350 9,344,182 - 9,344,182 9,344,182 - 0 C 99910 Library Special Account 830,311 856,908 - 856,908 828,243 225 28,440 G1907 Clearwater for Youth Grants - 18,000 - 18,000 1,345 - 16,655 PRSE190001 Special Events 70,000 1,228,076 159,539 1,387,615 1,015,247 276,059 96,309 12 Sub-Total 10,301,681 11,553,243 159,539 11,712,782 11,189,017 276,283 247,481 TOTAL ALL PROJECTS 49,213,447 52,212,377 590,190 52,802,566 45,237,842 758,834 6,805,890 33 City of Clearwater SPECIAL DEVELOPMENT FUND Third Quarter FY 2018/19 Increase/ (Decrease)Description Revenues Ad Valorem Taxes 5,658 An increase in ad valorem taxes to bring the budget in line with actual receipts for the year. Open Space Fees 196,315 An increase in open space fees to bring the budget in line with actual receipts for the year. Recreation Facility Impact Fees 2,300 An increase in recreation facility impact fees to bring the budget in line with actual receipts for the year. Recreation Land Impact Fees 361,289 An increase in recreation land impact fees to bring the budget in line with actual receipts for the year. Interest Earnings 780,000 An increase in interest earnings to bring the budget in line with actual receipts for the year. Fee in Lieu of Sidewalks 7,865 An increase in fee in lieu of sidewalks to bring the budget in line with actual receipts for the year. Fee in Lieu of Drainage 3,528 An increase in fee in lieu of drainage to bring the budget in line with actual receipts for the year. 1,356,955$ Net Revenue Amendments Expenditures No amendments are proposed to Special Development Fund expenditures at mid year. -$ Net Expenditure Amendments 34 SPECIAL REVENUE FUNDS Third Quarter: October 1, 2018 - June 30, 2019 Original First Quarter Mid Year Third Quarter Budget Amended Budget Amended Budget Amended Budget 2018/19 2018/19 2018/19 2018/19 Amendments Revenues: Ad Valorem Taxes 3,044,520 3,044,520 3,044,520 3,050,178 5,658 Infrastructure Tax 11,820,680 11,820,680 11,820,680 11,820,680 - Interest Earnings 537,000 537,000 537,000 1,317,000 780,000 Open Space Fees 20,000 20,000 20,000 216,315 196,315 Recreation Facility Impact Fees 25,000 25,000 25,000 27,300 2,300 Recreation Land Impact Fees 25,000 25,000 25,000 386,289 361,289 Fee in Lieu of Sidewalks - - - 7,865 7,865 Fee in Lieu of Drainage - - - 3,528 3,528 Multi-Modal Impact Fees 200,000 200,000 200,000 200,000 - Local Option Gas Tax 1,540,550 1,540,550 1,540,550 1,540,550 - Allocation of Assigned Fund Balance - 35,900 35,900 35,900 - Transfer-In from Capital Improvement Plan - 900,000 900,000 900,000 - 17,212,750 18,148,650 18,148,650 19,505,605 1,356,955 Expenditures: Transfer to Capital Improvement Fund - Road Millage 3,044,520 3,044,520 3,044,520 3,044,520 - Infrastructure Tax 11,463,460 11,463,460 11,463,460 11,463,460 - Recreation Facility Land Fees - 35,900 35,900 35,900 - Multi-Modal Impact fees 140,000 140,000 140,000 140,000 - Local Option Gas Tax 1,427,150 1,427,150 1,427,150 1,427,150 - 16,075,130 16,111,030 16,111,030 16,111,030 - SPECIAL DEVELOPMENT FUND 35 SPECIAL REVENUE FUNDS Third Quarter: October 1, 2018 - June 30, 2019 Original First Quarter Mid Year Third Quarter Budget Amended Budget Amended Budget Amended Budget 2018/19 2018/19 2018/19 2018/19 Amendments Revenues: CDBG Program Income 740,940 740,940 740,940 740,940 - Interest Earnings 25,000 54,467 54,467 54,467 - Intergovernmental Revenue - 187,729 323,928 361,956 38,028 Charges for Service Revenue - 426,299 881,733 1,228,432 346,700 Judgments, Fines and Forfeit Revenue - 240,658 569,468 698,871 129,403 Miscellaneous Revenue - 209,585 762,245 838,304 76,059 Transfers from Special Program Fund - 232,090 232,090 232,090 - Transfers from General Fund:- - - - - Sister City Program 37,380 37,380 37,380 37,380 - United Way Campaign Fund 1,500 1,500 1,500 1,500 - Special Events 70,000 70,000 270,000 270,000 - Economic Development QTI 18,230 18,230 18,230 18,230 - Police Recruitments 30,000 30,000 30,000 30,000 - 923,050 2,248,878 3,921,980 4,512,170 590,190 Expenditures: General Government 37,380 37,380 292,933 292,933 - Public Safety 30,000 824,202 1,466,873 1,859,262 392,389 Physical Environment - 41,804 43,772 82,034 38,262 Transportation - - - - - Economic Environment 422,980 430,939 430,939 430,939 - Human Services 1,500 4,709 4,709 4,709 - Culture and Recreation 40,000 518,653 1,291,563 1,451,101 159,539 Interfund Transfers 236,190 236,190 236,190 236,190 - Transfer to Capital Fund 130,000 130,000 130,000 130,000 - 898,050 2,223,878 3,896,980 4,487,170 590,190 Revenues: HOME Investment Partnerships 383,150 383,150 383,150 383,150 - State Housing Initiatives Partnerships 156,790 156,790 156,790 156,790 - Total - HOME/SHIP Funds 539,940 539,940 539,940 539,940 - Expenditures: Economic Environment 380,950 380,950 380,950 380,950 - Interfund Transfers 158,990 158,990 158,990 158,990 - Total - HOME/SHIP Programs 539,940 539,940 539,940 539,940 - SPECIAL PROGRAM FUND LOCAL HOUSING ASSISTANCE TRUST FUND 36 ADMINISTRATIVE CHANGE ORDERS Third Quarter Review FY 2018/19 37 In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders without City Council approval within certain limitations. The following change orders have been administratively approved since the last report to the Council based on the code specified criteria: 1. Increases do not exceed 10% over Council approved amount on a cumulative basis. 2. Change does not change the scope of a project. 3. Price increases do not require additional appropriation to the project. 4. Contract price decreases may be approved without limitation. 5. The time for completion may not be extended by more than sixty (60) days, in any one change or cumulatively for the same project. ***** 05/24/19 Administrative Change Order #1 – Hillcrest Avenue Bypass Culvert (13- 0042-EN). This change order decreases, increases and adds items to accommodate for redesign of the water sewer system resulting in a net increase to the contract. Keystone Excavators, Inc. 33,208 06/26/19 Administrative Change Order #1 & Final – Harbor Oaks Subdivision Brick Crosswalks (17-0058-EN). This change order decreases, increases and adds items in accordance with field conditions resulting in a net decrease to the contract. Steve’s Excavating & Paving, Inc. (48,395.98) 07/22/19 Administrative Change Order #2 – Hillcrest Avenue Bypass Culvert (13- 0042-EN). This change order decreases and increases items to accommodate for redesign of the water sewer system and unforeseen conditions due to extensive excavations resulting in a net increase to the contract. Keystone Excavators, Inc. 43,645.35 07/24/19 Administrative Change Order #4 & Final – Druid Trail Phase (04-0021-PR). This change order decreases, increases and adds items in accordance with field conditions to close out the project resulting in a net decrease to the contract. Keystone Excavators, Inc. (259,724.93) ADMINISTRATIVE CHANGE ORDERS Third Quarter Review FY 2018/19 38 08/13/19 Administrative Change Order #1 & Final – Water Treatment Plant Fluoride Addition WTP 1 & 2 (16-0031-UT). This change order decreases and increases items in accordance with field conditions and adds 50 calendar days to the contract resulting in a net decrease to the contract. Kat Construction & Materials, Inc. (25,620.11) 08/21/19 Administrative Change Order #2 & Final – Clearwater Memorial Causeway Subaqueous Pipelines (14-0041-UT). This change order decreases, increases and adds items according to field conditions to close the contract resulting in a net decrease to the contract. Andrew Sitework, LLC. (287,218.05) 08/23/19 Administrative Change Order #1 & Final – Harborview Center Demolition (09-0049-EN). This change order decreases unused items to close the contract resulting in a net decrease to the contract. Biltmore Construction Co, Inc. (237,994.39) Ordinance No. 9325-19 ORDINANCE NO. 9325-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2019 TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL FUND, SPECIAL DEVELOPMENT FUND, SPECIAL PROGRAM FUND, GAS FUND, MARINE FUND, AIRPARK FUND AND PARKING FUND, AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 2019, for operating purposes, including debt service, was adopted by Ordinance No. 9194-18; and WHEREAS, at the third quarter review it was found that an increase of $2,798,721 is necessary for revenues and an increase of $1,390,803 is necessary for expenditures; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 1 of Ordinance No. 9194-18 is amended to read: Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 2018 and ending September 30, 2019 a copy, of which is on file with the City Clerk, the City Council hereby adopts an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _________________________ PASSED ON SECOND AND FINAL _________________________ READING AND ADOPTED _______________________________ George N. Cretekos, Mayor Approved as to form: Attest: _______________________________ ________________________________ Pamela K. Akin, City Attorney Rosemarie Call, City Clerk EXHIBIT A 2018-19 BUDGET REVENUE First Third Quarter Mid Year Quarter Budgeted Amended Amended Amended Revenues Budget Budget Budget Budget 2018/19 2018/19 2018/19 2018/19 Amendment General Fund: Ad Valorem Taxes 60,858,200 60,858,200 60,858,200 60,990,340 132,140 Utility Taxes 15,188,200 15,188,200 15,188,200 15,888,200 700,000 Local Option, Fuel & Other Taxes 6,649,400 6,649,400 6,649,400 6,499,400 (150,000) Franchise Fees 9,748,000 9,748,000 9,748,000 10,148,000 400,000 Other Permits & Fees 2,313,500 2,313,500 2,313,500 2,838,500 525,000 Intergovernmental Revenues 23,141,960 23,285,629 23,285,629 23,441,044 155,415 Charges for Services 15,290,960 15,290,960 15,290,960 15,550,960 260,000 Judgments, Fines & Forfeitures 1,184,000 1,184,000 1,184,000 1,589,000 405,000 Miscellaneous Revenues 2,375,800 3,918,949 3,918,979 4,768,979 850,000 Transfers In 11,100,610 11,100,980 11,101,316 11,840,562 739,246 Other Financing Sources - - - - - Transfer (to) from Reserves 288,370 (697,689) 1,353,701 (1,710,334) (3,064,035) Lease Purchase Total, General Fund 148,139,000 148,840,129 150,891,885 151,844,651 952,766 Special Revenue Funds: Special Development Fund 17,212,750 18,148,650 18,148,650 19,505,605 1,356,955 Special Program Fund 923,050 2,248,878 3,921,980 4,512,170 590,190 Local Housing Asst Trust Fund 539,940 539,940 539,940 539,940 - Utility & Other Enterprise Funds: Water & Sewer Fund 103,723,090 103,724,266 103,724,266 103,724,266 - Stormwater Utility Fund 18,854,780 18,854,780 18,855,092 18,855,092 - Solid Waste & Recycling Fund 26,743,600 26,743,600 26,743,600 26,743,600 - Gas Fund 47,617,850 47,617,850 49,581,397 49,431,397 (150,000) Airpark Fund 325,600 325,600 325,600 340,600 15,000 Marine Fund 4,675,460 5,035,460 5,035,460 5,069,270 33,810 Clearwater Harbor Marina 815,200 815,200 815,200 815,200 - Parking Fund 6,935,540 6,935,540 6,935,707 6,935,707 - Internal Service Funds: Administrative Services Fund 12,387,530 12,387,734 12,387,734 12,387,734 - General Services Fund 5,561,310 5,561,516 5,561,516 5,561,516 - Garage Fund 20,176,620 20,566,842 20,566,842 20,566,842 - Central Insurance Fund 27,172,480 27,172,480 27,172,480 27,172,480 - Total, All Funds 441,803,800 445,518,465 451,207,349 454,006,070 2,798,721 Ordinance #9325-19 EXHIBIT A (Continued) 2017-18 BUDGET EXPENDITURES First Third Quarter Mid Year Quarter Original Amended Amended Amended Budget Budget Budget Budget Budget 2018/19 2018/19 2018/19 2018/19 Amendment General Fund: City Council 383,990 383,990 383,990 383,990 - City Manager's Office 1,087,350 1,087,380 1,087,380 1,144,200 56,820 City Attorney's Office 1,746,160 1,746,160 1,746,160 1,746,160 - City Auditor's Office 230,950 230,962 230,962 230,962 - CRA Administration 410,030 410,057 410,057 472,057 62,000 Economic Development & Housing Svc 1,921,310 1,921,310 1,921,310 1,921,310 - Engineering 7,991,460 7,991,460 7,991,796 7,991,796 - Finance 2,584,870 2,585,047 2,585,047 2,585,047 - Fire 27,641,780 28,449,354 28,449,354 28,343,790 (105,564) Human Resources 1,521,310 1,521,386 1,521,386 1,521,386 - Library 7,439,790 7,439,790 7,439,790 7,439,790 - Non-Departmental 14,239,940 14,133,125 15,198,025 15,844,310 646,285 Official Records & Legislative Svcs 1,123,770 1,123,818 1,123,818 1,123,818 - Parks & Recreation 29,846,370 29,846,370 29,846,400 29,846,400 - Planning & Development 6,151,040 6,151,040 6,151,040 6,181,040 30,000 Police 42,351,890 42,351,890 43,338,380 43,601,605 263,225 Public Communications 1,170,840 1,170,840 1,170,840 1,170,840 - Public Utilities 296,150 296,150 296,150 296,150 - Total, General Fund 148,139,000 148,840,129 150,891,885 151,844,651 952,766 Special Revenue Funds: Special Development Fund 16,075,130 16,111,030 16,111,030 16,111,030 - Special Program Fund 898,050 2,223,878 3,896,980 4,487,170 590,190 Local Housing Asst Trust Fund 539,940 539,940 539,940 539,940 - Utility & Other Enterprise Funds: Water & Sewer Fund 103,723,090 103,724,266 103,724,266 103,724,266 - Stormwater Utility Fund 18,854,780 18,854,780 18,855,092 18,855,092 - Solid Waste & Recycling Fund 26,273,760 26,273,760 26,273,760 26,273,760 - Gas Fund 44,708,470 44,708,470 46,672,017 46,409,064 (262,953) Airpark Fund 304,940 304,940 304,940 319,940 15,000 Marine Fund 4,395,110 5,015,110 5,015,110 5,038,920 23,810 Clearwater Harbor Marina 815,110 815,110 815,110 815,110 - Parking Fund 5,395,890 5,492,284 5,492,451 5,564,441 71,990 Internal Service Funds: Administrative Services Fund 12,223,350 12,223,554 12,223,554 12,223,554 - General Services Fund 5,561,310 5,561,516 5,561,516 5,561,516 - Garage Fund 20,176,620 20,566,842 20,566,842 20,566,842 - Central Insurance Fund 27,151,320 27,151,320 27,151,320 27,151,320 - Total, All Funds 435,235,870 438,406,929 444,095,813 445,486,616 1,390,803 Ordinance #9325-19 ORDINANCE NO. 9326-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2019, TO REFLECT A NET INCREASE OF $1,068,967 PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Budget for the fiscal year ending September 30, 2019 was adopted by Ordinance No. 9195-18; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 9195-18 is amended to read: Pursuant to the Third Quarter Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2018 and ending September 30, 2019, a copy of which is on file with the City Clerk, the City Council hereby adopts a Third Quarter Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ___________________________ George N. Cretekos, Mayor Approved as to form: Attest: ______________________________ ____________________________ Pamela K. Akin, City Attorney Rosemarie Call, City Clerk First Qtr.Mid Year Third Qtr. Original Amended Amended Amended Budget Budget Budget Budget 2018/19 2018/19 2018/19 2018/19 Amendments Police Protection 400,000 400,000 397,969 797,969 400,000 Fire Protection 4,721,010 4,732,010 5,118,953 5,118,953 Major Street and Sidewalk Maintenance 7,071,260 7,071,260 7,071,260 7,071,260 Intersections 315,410 315,410 315,410 315,410 Parking 390,500 390,500 390,500 390,500 Miscellaneous Engineering 41,500 41,500 41,500 191,500 150,000 Park Development 13,036,110 18,510,070 18,613,429 18,667,244 53,815 Marine Facilities 1,096,000 1,096,000 1,204,239 1,204,239 Airpark Facilities 1,225,000 1,225,000 1,225,000 1,300,000 75,000 Libraries 226,500 226,500 226,500 226,500 Garage 7,695,970 8,085,970 8,004,655 8,004,655 Maintenance of Buildings 3,390,000 3,773,085 3,773,085 3,773,085 Miscellaneous 1,135,000 1,135,000 1,141,500 1,571,500 430,000 Stormwater Utility 7,148,350 7,148,350 7,148,350 7,164,502 16,152 Gas System 5,850,000 5,850,000 5,686,572 5,686,572 Solid Waste & Recycling 625,000 625,000 625,000 625,000 Sewer System 34,107,770 33,963,207 33,963,207 33,907,207 (56,000) Water System 8,317,750 8,015,778 8,032,656 8,032,656 TOTAL PROJECT EXPENDITURES 96,793,130 102,604,639 102,979,784 104,048,751 1,068,967 GENERAL SOURCES: General Operating Revenue 12,862,330 13,245,415 13,328,899 14,062,714 733,815 Road Millage 3,044,520 3,044,520 3,044,520 3,044,520 Penny for Pinellas 11,463,460 11,463,460 11,463,460 11,463,460 Multi-Modal Impact Fee 140,000 140,000 140,000 140,000 Local Option Gas Tax 1,427,150 1,427,150 1,427,150 1,427,150 Recreation Facility Impact Fee - 35,900 35,900 35,900 Special Program Fund 130,000 130,000 130,000 230,000 100,000 Grants - Other Agencies 960,000 6,360,000 6,360,000 6,420,000 60,000 Other Governmental 804,000 840,585 1,257,953 1,201,953 (56,000) Insurance Proceeds - 38,060 38,060 54,212 16,152 Donations 50,000 50,000 50,000 50,000 Reimbursement - - 6,500 6,500 SELF SUPPORTING FUNDS: Marine Revenue 430,000 430,000 430,000 430,000 Clearwater Harbor Marina Revenue 146,000 146,000 146,000 146,000 Airpark Revenue 25,000 25,000 25,000 40,000 15,000 Parking Revenue 450,500 450,500 558,739 558,739 Water Revenue 6,267,200 6,267,200 6,267,200 6,267,200 Sewer Revenue 24,518,850 24,518,850 24,518,850 24,518,850 Water Impact Fees 160,000 160,000 160,000 160,000 Sewer Impact Fees 24,920 24,920 24,920 24,920 Utility R&R 9,844,550 9,844,550 9,844,550 9,844,550 Stormwater Utility Revenue 7,148,350 7,148,350 7,148,350 7,148,350 Gas Revenue 5,850,000 5,850,000 5,850,000 5,850,000 Solid Waste Revenue 525,000 525,000 525,000 525,000 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2018/19 Ordinance # 9326-19 First Qtr.Mid Year Third Qtr. Original Amended Amended Amended Budget Budget Budget Budget 2018/19 2018/19 2018/19 2018/19 Amendments EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2018/19 Recycling Revenue 100,000 100,000 100,000 100,000 Grants - Other Agencies - (483,122) (466,243) (466,243) INTERNAL SERVICE FUNDS: Garage Revenue 1,268,470 1,658,470 1,658,470 1,658,470 General Services Revenue 100,000 100,000 100,000 100,000 Administrative Services Revenue 675,000 675,000 675,000 675,000 BORROWING - GENERAL SOURCES: Lease Purchase - General Fund 789,330 800,330 706,434 706,434 BORROWING - SELF SUPPORTING FUNDS: Lease Purchase - Water & Sewer 806,000 806,000 806,000 806,000 BORROWING - INTERNAL SERVICE FUNDS: Lease Purchase - Garage 6,327,500 6,327,500 6,327,500 6,327,500 Lease Purchase - General Services 65,000 65,000 65,000 65,000 Lease Purchase - Administrative Services 390,000 390,000 390,000 590,000 200,000 Lease Purchase - Gas - - (163,428) (163,428) TOTAL ALL FUNDING SOURCES:96,793,130 102,604,639 102,979,784 104,048,751 1,068,967 Ordinance # 9326-19 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9322-19 2nd rdg Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 4.2 SUBJECT/RECOMMENDATION: Adopt Ordinance 9322-19 on second reading, declaring the millage rate for the Fiscal Year ending September 30, 2020, for operating purposes including the funding of pensions, debt service, and road maintenance for capital improvement expenditures at 5.9550 mills. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 9/13/2019 |1CITY OF CLEARWATER PRELIMINARY ANNUAL OPERATING & CAPITAL IMPROVEMENT BUDGETS myclearwater.com Fiscal Year 2019/20 |2CITY OF CLEARWATER Total Budget (All City Operations) Amended FY 2018/19 Proposed FY 2019/20 % Inc/(Dec) $547,075,597 $542,194,290 (1%) |3CITY OF CLEARWATER All Funds Fund Amended FY 2018/19 FY 2019/20 Increase/ (Decrease) General Fund $ 150,891,885 151,993,200 1% Utility Funds 195,525,135 197,090,120 1% Enterprise Funds 11,627,611 12,205,670 5% Internal Service Funds 65,503,232 65,300,610 0% Special Revenue Funds 20,547,950 20,476,520 0% Capital Fund 102,979,784 95,128,170 (8%) |4CITY OF CLEARWATER $0 $3 $6 $9 $12 $11.2 $10.2 $7.9 $7.5 $8.2 $9.4 $10.2 $11.2 $11.9 Property Values |5CITY OF CLEARWATER Millage Rate Current Millage Rate 5.9550 mills Proposed Millage Rate 5.9550 mills (6.01% greater than rolled-back rate) Rolled Back Rate 5.6176 mills |6CITY OF CLEARWATER $0 $10 $20 $30 $40 $50 $60 $70 $46.2 $39.1 $37.2 $40.7 $46.5 $50.4 $63.8 $68.2 Ad Valorem Tax Revenues Million |7CITY OF CLEARWATER General Fund Revenues Source Amended FY 18/19 FY 19/20 Inc/(Dec) Ad Valorem Tax $ 60,858,200 $ 64,911,420 7% Utility Taxes 15,188,200 15,575,000 3% Other Taxes 6,649,400 6,614,400 (1%) Franchise Fees 9,748,000 10,010,000 3% Intergovernmental 23,285,629 23,499,780 1% Charges for Service 15,290,960 15,569,430 2% Transfers In 11,101,316 11,330,850 2% All Other Revenue 7,416,479 6,751,000 (9%) Transfer (to)/from Surplus 1,353,701 (2,268,680) TOTAL $ 150,891,885 $ 151,993,200 1% |8CITY OF CLEARWATER General Fund -By Department Police 29.5% Fire / EMS 19% Parks and Recreation 21%Library 5% Engineering 5.5% Planning and Development 4% Non-Departmental 7% Adm/Other 9% Public Safety 48.5% $152.0 Million |9CITY OF CLEARWATER General Fund -By Category Personnel 62% Operating 15% Internal Service 13% Interfund Transfers 9% Debt and Capital 1% $152.0 Million |10CITY OF CLEARWATER 1,846.5 1,708.4 1,685.5 1,709.7 1790.3 1,834.6 1,836.6 0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 Full Time Equivalent Positions (All Funds) |11CITY OF CLEARWATER Capital Improvement Fund Utility Operations 59% General Government 29% Internal Service 11% Small Enterprise 1% $95.1 Million |12CITY OF CLEARWATER Homesteaded Property Save Our Homes Cap –1.9% 2018 2019 Increase Taxable Value $100,000 $101,900 $1,900 City Taxes $595.50 $606.81 $11.31 |13CITY OF CLEARWATER Where your property taxes go - 32% 30% 29% 9%School Board Pinellas County Clearwater Other Agencies |14CITY OF CLEARWATER Public Hearings Thursday, September 5 –6:00 p.m. Thursday, September 19 –6:00 p.m. |15CITY OF CLEARWATER PRELIMINARY ANNUAL OPERATING & CAPITAL IMPROVEMENT BUDGETS myclearwater.com Fiscal Year 2019/20 Ordinance No. 9322-19 MILLAGE ORDINANCE ORDINANCE NO. 9322-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, DECLARING THE MILLAGE RATE TO BE LEVIED FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020, FOR OPERATING PURPOSES INCLUDING THE FUNDING OF PENSIONS, DEBT SERVICE, AND ROAD MAINTENANCE FOR CAPITAL IMPROVEMENT EXPENDITURES AT 5.9550 MILLS; PROVIDING AN EFFECTIVE DATE. THE LEVY OF 5.9550 MILLS CONSTITUTES A 6.01% INCREASE FROM THE ROLLED BACK RATE OF 5.6176 MILLS. WHEREAS, the estimated revenue to be received by the City for the fiscal year beginning October 1, 2019, and ending September 30, 2020, from ad valorem taxes is $68,158,710; and WHEREAS, based upon the taxable value provided by the Pinellas County Property Appraiser, 5.9550 mills are necessary to generate $68,158,710; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. It is hereby determined that a tax of 5.9550 mills against the non-exempt real and personal property within the City is necessary to raise the sums to be appropriated for operation purposes, including pensions, debt service, and road capital improvement projects, for the fiscal year beginning October 1, 2019. Section 2. The levy of 5.9550 mills constitutes a 6.01% increase from the rolled back rate. Section 3. This ordinance shall take effect October 1, 2019. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ________________________________ George N. Cretekos Mayor Approved as to form: Attest: _____________________________ _________________________________ Pamela K. Akin Rosemarie Call City Attorney City Clerk Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9323-19 2nd rdg Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 4.3 SUBJECT/RECOMMENDATION: Adopt Ordinance 9323-19 on second reading, adopting an Operating Budget for the Fiscal Year ending September 30, 2020, authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the service programs so authorized; authorizing the City Manager to transfer monies and programs among the departments and activities within any fund as provided by Chapter 2 of the Clearwater Code of Ordinances. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 9/13/2019 Ordinance No. 9323-19 OPERATING BUDGET ORDINANCE ORDINANCE NO. 9323-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ADOPTING AN OPERATING BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020; AUTHORIZING THE CITY MANAGER TO ISSUE SUCH INSTRUCTIONS THAT ARE NECESSARY TO ACHIEVE AND ACCOMPLISH THE SERVICE PROGRAMS SO AUTHORIZED; AUTHORIZING THE CITY MANAGER TO TRANSFER MONIES AND PROGRAMS AMONG THE DEPARTMENTS AND ACTIVITIES WITHIN ANY FUND AS PROVIDED BY CHAPTER 2 OF THE CLEARWATER CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager has submitted an estimate of the expenditures necessary to carry on the City government for the fiscal year beginning October 1, 2019, and ending September 30, 2020; and WHEREAS, an estimate of the revenues to be received by the City during said period from ad valorem taxes and other sources has been submitted to the City Council; and WHEREAS, a general summary of the operating budget, and notice of the times and places where copies of the budget message and operating budget are available for inspection by the public, was published in a newspaper of general circulation; and WHEREAS, the City Council has examined and carefully considered the proposed budget; and WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the City Council conducted a public hearing in City Hall on September 5, 2019, upon said budget and tax levy; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Pursuant to the City Manager's Annual Budget Report for the fiscal year beginning October 1, 2019, and ending September 30, 2020, a copy of which is on file with the City Clerk, the City Council hereby adopts a budget for the operation of the City, a copy of which is attached as Exhibit A, and a summary of which is attached as Exhibit B. Section 2. The budget as adopted shall stand and be the budget of the City for said fiscal year, subject to the authority of the City Council to amend or change the budget as provided by Section 2.519 of the Clearwater Code of Ordinances. Section 3. The City Manager is authorized and directed to issue such instructions and directives that are necessary to achieve and accomplish the service programs authorized by the adoption of this budget. Ordinance No. 9323-19 Section 4. The City Manager is authorized for reasons of economy or efficiency to transfer part or all of any unencumbered appropriation balance among programs within an operating fund, provided such action does not result in the discontinuance of a program. Section 5. It is the intent of the City Council that this budget, including amendments thereto, is adopted to permit the legal appropriation and encumbering of funds for the purposes set forth in the budget. All appropriated and encumbered but unexpended funds at the end of the fiscal year may be expended during the subsequent fiscal year for the purposes for which they were appropriated and encumbered, and such expenditures shall be deemed to have been spent out of the current budget allocation. It shall not be necessary to reappropriate additional funds in the budget for the subsequent fiscal year to cover valid open encumbrances outstanding as of the end of the current fiscal year. Section 6. Should any provision of this ordinance be declared by any court to be invalid, the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other than the provision declared to be invalid. Section 7. This ordinance shall take effect October 1, 2019. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ______________________________ ________________________________ Pamela K. Akin Rosemarie Call City Attorney City Clerk Page 1 Special Special Other Housing Total General Development Program Assistance Trust Governmental GOVERNMENTAL FUNDS Fund Fund Fund Funds Funds Balances Brought Forward 25,747,732 6,756,191 14,945,269 3,210,531 50,659,723 Budgeted Revenues Ad Valorem Taxes 64,911,420 3,247,290 68,158,710 Utility Taxes 15,575,000 15,575,000 Local Option, Fuel & Other Taxes 6,614,400 13,279,230 19,893,630 Franchise Fees 10,010,000 10,010,000 Other Permits and Fees 2,739,000 2,739,000 Intergovernmental Revenue 23,499,780 764,040 645,980 24,909,800 Charges for Services 15,569,430 150,000 15,719,430 Judgments, Fines and Forfeits 1,264,000 1,264,000 Miscellaneous Revenues 2,748,000 550,000 100,000 3,398,000 Transfers In 11,330,850 431,840 11,762,690 Other Financing Sources TOTAL BUDGETED REVENUES 154,261,880 17,226,520 1,295,880 645,980 173,430,260 TOTAL REVENUES, TRANSFERS, AND BALANCES 180,009,612 23,982,711 16,241,149 3,856,511 224,089,983 Budgeted Expenditures City Council 391,040 391,040 City Manager's Office 1,212,580 1,212,580 City Attorney's Office 1,770,760 1,770,760 City Audit 226,000 226,000 CRA Administration 459,530 459,530 Economic Development and Housing 1,907,560 1,907,560 Engineering 8,330,520 8,330,520 Finance 2,747,190 2,747,190 Fire 28,532,540 28,532,540 Human Resources 1,575,860 1,575,860 Library 7,871,950 7,871,950 Non-Departmental 10,948,640 10,948,640 Official Records and Legislative Services 1,224,070 1,224,070 Parks and Recreation 31,807,990 31,807,990 Planning and Development 6,571,820 6,571,820 Police 44,832,880 30,000 44,862,880 Public Communications 1,192,620 1,192,620 Public Utilities 389,650 389,650 General Government Services 37,380 37,380 Economic Environment 516,960 551,380 1,068,340 Human Services 1,500 1,500 Culture and Recreation 349,730 349,730 Transfers Out 18,634,660 260,310 94,600 18,989,570 TOTAL BUDGETED EXPENDITURES 151,993,200 18,634,660 1,195,880 645,980 172,469,720 Fund Balances/Reserves/Net Assets 28,016,412 5,348,051 15,045,269 3,210,531 51,620,263 TOTAL EXPENDITURES AND BALANCES 180,009,612 23,982,711 16,241,149 3,856,511 224,089,983 EXHIBIT A CITY OF CLEARWATER 2019-20 BUDGET Ordinance No. 9323-19 Page 2 Water Stormwater Solid Waste Total & Sewer Utility & Recycling Gas Utility UTILITY FUNDS Fund Fund Fund Fund Funds Balances Brought Forward 52,787,576 36,783,576 33,069,849 39,229,748 161,870,749 Budgeted Revenues Ad Valorem Taxes Utility Taxes Local Option, Fuel & Other Taxes Franchise Fees Other Permits and Fees 1,400 1,400 Intergovernmental Revenue Charges for Services 90,630,120 16,928,900 26,009,000 47,045,630 180,613,650 Judgments, Fines and Forfeits 271,000 73,000 98,000 132,000 574,000 Miscellaneous Revenues 1,740,000 760,000 812,000 584,500 3,896,500 Transfers In Other Financing Sources TOTAL BUDGETED REVENUES 92,641,120 17,761,900 26,920,400 47,762,130 185,085,550 TOTAL REVENUES, TRANSFERS, AND BALANCES 145,428,696 54,545,476 59,990,249 86,991,878 346,956,299 Budgeted Expenditures Water & Sewer Fund Public Utilities Administration 1,665,960 1,665,960 Wastewater Collection 16,189,040 16,189,040 Public Utilities Maintenance 9,116,670 9,116,670 WPC Plant Operations 30,107,300 30,107,300 WPC Laboratory Operations 1,642,830 1,642,830 WPC Industrial Pretreatment 939,740 939,740 Water Distribution 22,064,270 22,064,270 Water Supply 16,402,580 16,402,580 Reclaimed Water 2,778,750 2,778,750 Stormwater Fund Stormwater Management 16,642,460 16,642,460 Stormwater Maintenance 6,178,880 6,178,880 Solid Waste & Recycling Fund Administration 1,121,860 1,121,860 Solid Waste Collection 18,254,990 18,254,990 Solid Waste Transfer 2,278,360 2,278,360 Solid Waste Container Maintenance 941,510 941,510 Recycling Residential 1,426,960 1,426,960 Recycling Multi Family 496,640 496,640 Recycling Commercial 1,918,760 1,918,760 Gas Fund Administration and Supply 23,945,000 23,945,000 Pinellas Gas Operations 9,029,470 9,029,470 Pasco Gas Operations 6,681,510 6,681,510 Gas Marketing and Sales 7,266,580 7,266,580 TOTAL BUDGETED EXPENDITURES 100,907,140 22,821,340 26,439,080 46,922,560 197,090,120 Fund Balances/Reserves/Net Assets 44,521,556 31,724,136 33,551,169 40,069,318 149,866,179 TOTAL EXPENDITURES AND BALANCES 145,428,696 54,545,476 59,990,249 86,991,878 346,956,299 EXHIBIT A CITY OF CLEARWATER 2019-20 BUDGET Ordinance No. 9323-19 Page 3 Clearwater Total Harbor Other Airpark Marine Marine Parking Enterprise OTHER ENTERPRISE FUNDS Fund Fund Fund Fund Funds Balances Brought Forward 602,859 1,778,010 1,648,624 15,809,597 19,839,090 Budgeted Revenues Ad Valorem Taxes Utility Taxes Local Option, Fuel & Other Taxes Franchise Fees Other Permits and Fees Intergovernmental Revenue 4,500 4,500 Charges for Services 20,000 5,037,600 843,670 5,911,050 11,812,320 Judgments, Fines and Forfeits 3,000 800 700,090 703,890 Miscellaneous Revenues 322,680 119,300 41,350 325,000 808,330 Transfers In Other Financing Sources TOTAL BUDGETED REVENUES 342,680 5,164,400 885,820 6,936,140 13,329,040 TOTAL REVENUES, TRANSFERS, AND BALANCES 945,539 6,942,410 2,534,444 22,745,737 33,168,130 Budgeted Expenditures Airpark Fund Airpark Operations 280,690 280,690 Marine Fund Marina Operations 5,058,860 5,058,860 Clearwater Harbor Marine Fund Clearwater Harbor Marina Operations 821,500 821,500 Parking Fund Parking System 4,287,810 4,287,810 Parking Enforcement 700,090 700,090 Beach Guard Operations 980,200 980,200 Seminole Street Boat Ramp 76,520 76,520 TOTAL BUDGETED EXPENDITURES 280,690 5,058,860 821,500 6,044,620 12,205,670 Fund Balances/Reserves/Net Assets 664,849 1,883,550 1,712,944 16,701,117 20,962,460 TOTAL EXPENDITURES AND BALANCES 945,539 6,942,410 2,534,444 22,745,737 33,168,130 EXHIBIT A CITY OF CLEARWATER 2019-20 BUDGET Ordinance No. 9323-19 Page 4 Administrative General Central Service Service Garage Insurance INTERNAL SERVICE FUNDS Fund Fund Fund Fund Total Balances Brought Forward 6,919,223 6,213,864 9,621,392 36,898,213 59,652,692 Budgeted Revenues Ad Valorem Taxes Utility Taxes Local Option, Fuel & Other Taxes Franchise Fees Other Permits and Fees Intergovernmental Revenue Charges for Services 12,816,930 6,060,250 19,558,770 25,409,300 63,845,250 Judgments, Fines and Forfeits Miscellaneous Revenues 180,000 175,000 1,106,000 800,000 2,261,000 Transfers In Other Financing Sources TOTAL BUDGETED REVENUES 12,996,930 6,235,250 20,664,770 26,209,300 66,106,250 TOTAL REVENUES, TRANSFERS, AND BALANCES 19,916,153 12,449,114 30,286,162 63,107,513 125,758,942 Budgeted Expenditures Administrative Services Fund Information Technology/Administration 413,090 413,090 Network Services 4,184,050 4,184,050 Software Applications 3,274,240 3,274,240 Telecommunications 915,440 915,440 Courier 193,160 193,160 Utility Customer Service 3,785,780 3,785,780 General Services Fund Administration 405,590 405,590 Building and Maintenance 5,750,360 5,750,360 Garage Fund Fleet Maintenance 18,490,280 18,490,280 Radio Communications 2,298,520 2,298,520 Central Insurance Fund Risk Management 432,850 432,850 Employee Benefits 401,490 401,490 Employee Health Center 1,703,020 1,703,020 Non-Departmental 23,052,740 23,052,740 TOTAL BUDGETED EXPENDITURES 12,765,760 6,155,950 20,788,800 25,590,100 65,300,610 Fund Balances/Reserves/Net Assets 7,150,393 6,293,164 9,497,362 37,517,413 60,458,332 TOTAL EXPENDITURES AND BALANCES 19,916,153 12,449,114 30,286,162 63,107,513 125,758,942 EXHIBIT A CITY OF CLEARWATER 2019-20 BUDGET Ordinance No. 9323-19 Page 1 Total Total Total Total Other Internal Total Governmental Utility Enterprise Service All ALL FUNDS Funds Funds Funds Funds Funds Balances Brought Forward 50,659,723 161,870,749 19,839,090 59,652,692 292,022,254 Budgeted Revenues Ad Valorem Taxes 68,158,710 68,158,710 Utility Taxes 15,575,000 15,575,000 Local Option, Fuel & Other Taxes 19,893,630 19,893,630 Franchise Fees 10,010,000 10,010,000 Other Permits and Fees 2,739,000 1,400 2,740,400 Intergovernmental Revenue 24,909,800 4,500 24,914,300 Charges for Services 15,719,430 180,613,650 11,812,320 63,845,250 271,990,650 Judgments, Fines and Forfeits 1,264,000 574,000 703,890 2,541,890 Miscellaneous Revenues 3,398,000 3,896,500 808,330 2,261,000 10,363,830 Transfers In 11,762,690 11,762,690 Other Financing Sources TOTAL BUDGETED REVENUES 173,430,260 185,085,550 13,329,040 66,106,250 437,951,100 TOTAL REVENUES, TRANSFERS, AND BALANCES 224,089,983 346,956,299 33,168,130 125,758,942 729,973,354 Budgeted Expenditures City Council 391,040 391,040 City Manager's Office 1,212,580 1,212,580 City Attorney's Office 1,770,760 1,770,760 City Audit 226,000 226,000 CRA Administration 459,530 459,530 Economic Development and Housing 1,907,560 1,907,560 Engineering 8,330,520 8,330,520 Finance 2,747,190 2,747,190 Fire 28,532,540 28,532,540 Human Resources 1,575,860 1,575,860 Library 7,871,950 7,871,950 Non-Departmental 10,948,640 10,948,640 Official Records and Legislative Services 1,224,070 1,224,070 Parks and Recreation 31,807,990 31,807,990 Planning and Development 6,571,820 6,571,820 Police 44,862,880 44,862,880 Public Communications 1,192,620 1,192,620 Public Services 389,650 389,650 General Government Services 37,380 37,380 Economic Environment 1,068,340 1,068,340 Human Services 1,500 1,500 Culture and Recreation 349,730 349,730 Transfers Out 18,989,570 18,989,570 Water & Sewer Fund Expenditures Public Utilities Administration 1,665,960 1,665,960 Wastewater Collection 16,189,040 16,189,040 Public Utilities Maintenance 9,116,670 9,116,670 WPC Plant Operations 30,107,300 30,107,300 WPC Laboratory Operations 1,642,830 1,642,830 WPC Industrial Pretreatment 939,740 939,740 Water Distribution 22,064,270 22,064,270 Water Supply 16,402,580 16,402,580 Reclaimed Water 2,778,750 2,778,750 Stormwater Fund Stormwater Management 16,642,460 16,642,460 Stormwater Maintenance 6,178,880 6,178,880 EXHIBIT B CITY OF CLEARWATER 2019-20 BUDGET Ordinance No. 9323-19 Page 2 Total Total Total Total Other Internal Total Governmental Utility Enterprise Service All ALL FUNDS Funds Funds Funds Funds Funds Budgeted Expenditures Solid Waste & Recycling Fund Administration 1,121,860 1,121,860 Solid Waste Collection 18,254,990 18,254,990 Solid Waste Transfer 2,278,360 2,278,360 Solid Waste Container Maintenance 941,510 941,510 Recycling Residential 1,426,960 1,426,960 Recycling Multi Family 496,640 496,640 Recycling Commercial 1,918,760 1,918,760 Gas Fund Administration and Supply 23,945,000 23,945,000 Pinellas Gas Operations 9,029,470 9,029,470 Pasco Gas Operations 6,681,510 6,681,510 Gas Marketing and Sales 7,266,580 7,266,580 Recycling Fund Airpark Fund Airpark Operations 280,690 280,690 Marine Fund Marina Operations 5,058,860 5,058,860 Clearwater Harbor Marine Fund Clearwater Harbor Marina Operations 821,500 821,500 Parking Fund Parking System 4,287,810 4,287,810 Parking Enforcement 700,090 700,090 Beach Guard Operations 980,200 980,200 Seminole Street Boat Ramp 76,520 76,520 Administrative Services Fund Information Technology/Administration 413,090 413,090 Network Services 4,184,050 4,184,050 Software Applications 3,274,240 3,274,240 Telecommunications 915,440 915,440 Courier 193,160 193,160 Clearwater Customer Service 3,785,780 3,785,780 General Services Fund Administration 405,590 405,590 Building and Maintenance 5,750,360 5,750,360 Garage Fund Fleet Maintenance 18,490,280 18,490,280 Radio Communications 2,298,520 2,298,520 Central Insurance Fund Risk Management 432,850 432,850 Employee Benefits 401,490 401,490 Employee Health Center 1,703,020 1,703,020 Non-Departmental 23,052,740 23,052,740 TOTAL BUDGETED EXPENDITURES 172,469,720 197,090,120 12,205,670 65,300,610 447,066,120 Fund Balances/Reserves/Net Assets 51,620,263 149,866,179 20,962,460 60,458,332 282,907,234 TOTAL EXPENDITURES AND BALANCES 224,089,983 346,956,299 33,168,130 125,758,942 729,973,354 2019-20 BUDGET EXHIBIT B CITY OF CLEARWATER Ordinance No. 9323-19 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9324-19 2nd rdg Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 4.4 SUBJECT/RECOMMENDATION: Adopt Ordinance 9324-19 on second reading, adopting the Capital Improvement Program budget for the Fiscal Year ending September 30, 2020, approving the six-year Capital Improvement Program which hall be reevaluated at the beginning of each Fiscal Year; authorizing the City Manager to issue such instructions that are necessary to achieve and accomplish the capital improvements so authorized; authorizing the City Manager to transfer money between projects in the Capital Improvement Program; and appropriating available and anticipated resources for the projects identified. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 9/13/2019 Ordinance No. 9324-19 CAPITAL IMPROVEMENT ORDINANCE ORDINANCE NO. 9324-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020; APPROVING THE SIX-YEAR CAPITAL IMPROVEMENT PROGRAM WHICH SHALL BE REEVALUATED AT THE BEGINNING OF EACH FISCAL YEAR; AUTHORIZING THE CITY MANAGER TO ISSUE SUCH INSTRUCTIONS THAT ARE NECESSARY TO ACHIEVE AND ACCOMPLISH THE CAPITAL IMPROVEMENTS SO AUTHORIZED; AUTHORIZING THE CITY MANAGER TO TRANSFER MONEY BETWEEN PROJECTS IN THE CAPITAL IMPROVEMENT PROGRAM; APPROPRIATING AVAILABLE AND ANTICIPATED RESOURCES FOR THE PROJECTS IDENTIFIED; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager has submitted a proposed Six-Year Capital Improvement Program, and has submitted an estimate of the amount of money necessary to carry on said Capital Improvement Program for the fiscal year beginning October 1, 2019, and ending September 30, 2020; and WHEREAS, an estimate of the resources available and income to be received by the City during said period from ad valorem taxes and other sources has been submitted to the City Council; and WHEREAS, a general summary of the Capital Improvement Budget, and notice of the times and places when copies of the budget message and capital budget are available for inspection by the public, was published in a newspaper of general circulation; and WHEREAS, the City Council has examined and carefully considered the proposed budget; and WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the City Council conducted a public hearing in the City Hall upon said proposed budget on September 5, 2019; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Pursuant to the Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2019, and ending September 30, 2020, a copy of which is on file with the City Clerk, the City Council hereby adopts a budget for the Ordinance No. 9324-19 capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. The Six-Year Capital Improvement Program and Budget, a summary of which is attached hereto, marked Exhibit B, is approved in its present form, but prior to the beginning of each fiscal year the City Council shall reevaluate priorities, hold public hearings and formally adopt additions or corrections thereto. Section 3. The budget as adopted shall stand and be the Capital Improvement Program Budget of the City for said fiscal year, subject to the authority of the City Council to amend or change the budget as provided by Section 2.519 of the Clearwater Code of Ordinances. Section 4. The City Manager is authorized and directed to issue such instructions and directives that are necessary to achieve and accomplish the capital improvements authorized by the adoption of this budget. Section 5. The City Manager is authorized to transfer appropriations within the capital budget, provided such transfer does not result in changing the scope of any project or the fund source included in the adopted capital budget. Section 6. Should any provision of this ordinance be declared by any court to be invalid, the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other than the provision declared to be invalid. Section 7. This ordinance shall take effect October 1, 2019. PASSED ON FIRST READING AS AMENDED _____________________ PASSED ON SECOND READING _____________________ AND ADOPTED ________________________________ George N. Cretekos Mayor Approved as to form: Attest: _____________________________ ________________________________ Pamela K. Akin Rosemarie Call City Attorney City Clerk Budgeted Revenues GENERAL SOURCES:2019/20 General Operating Revenue 10,750,580 Penny for Pinellas 13,820,250 Road Millage 3,247,290 Local Option Fuel Tax 1,427,120 Other Governmental Revenue 2,747,740 Multi-Modal Impact Fees 140,000 Donations 50,000 SELF SUPPORTING FUNDS: Parking Revenue 774,000 Marine Revenue 355,000 Clearwater Harbor Marina Fund 140,000 Airpark Revenue 25,000 Utility System: Water Revenue 4,405,000 Sewer Revenue 22,261,750 Utility R & R 9,248,000 Water Impact Fees 298,070 Sewer Impact Fees 666,670 Stormwater Utility Revenue 6,179,400 Gas Revenue 7,000,000 Solid Waste Revenue 500,000 Recycling Revenue 100,000 INTERNAL SERVICE FUNDS: Garage Revenue 559,300 Administrative Services Revenue 825,000 General Services Fund 75,000 Central Insurance Fund 125,000 BORROWING - GENERAL SOURCES: Lease Purchase - General Fund 141,000 BORROWING - SELF SUPPORTING FUNDS: Lease Purchase - Water & Sewer 311,000 Lease Purchase - Gas 45,000 BORROWING - INTERNAL SERVICE FUNDS: Lease Purchase - Garage 8,321,000 Lease Purchase - Administrative Services 590,000 TOTAL ALL FUNDING SOURCES:$95,128,170 CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2019/20 Exhibit A Ordinance No. 9324-19 Budgeted Expenditures FUNCTION:2019/20 Police Protection 1,075,000 Fire Protection 2,141,000 Major Street and Sidewalk Maintenance 5,279,260 Intersections 315,400 Parking 724,000 Miscellaneous Engineering 8,091,500 Parks Development 6,484,000 Marine Facilities 1,005,000 Airpark Facilities 25,000 Libraries 193,080 Garage 9,022,300 Maintenance of Buildings 3,225,000 Miscellaneous 1,785,000 Stormwater Utility 6,179,400 Gas System 7,045,000 Solid Waste & Recycling 600,000 Utilities Miscellaneous 620,000 Sewer System 33,765,160 Water System 7,553,070 TOTAL PROJECT EXPENDITURES $95,128,170 Exhibit A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2019/20 Ordinance No. 9324-19 Function 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 Total Police Protection 1,075,000 12,575,000 75,000 75,000 75,000 13,875,000 Fire Protection 2,141,000 1,429,040 1,230,400 1,460,240 1,374,180 1,176,620 8,811,480 Major Street and Sidewalk Maintenance 5,279,260 4,596,470 4,696,810 4,800,160 4,906,610 5,050,170 29,329,480 Intersections 315,400 315,390 315,390 315,390 315,390 315,390 1,892,350 Parking 724,000 684,000 999,000 429,000 11,009,000 419,000 14,264,000 Miscellaneous Engineering 8,091,500 5,191,500 1,541,500 221,500 121,500 69,500 15,237,000 Parks Development 6,484,000 7,385,000 3,815,000 5,745,000 12,195,000 4,755,000 40,379,000 Marine Facilities 1,005,000 865,000 875,000 8,175,000 8,175,000 515,000 19,610,000 Airpark Facilities 25,000 25,000 125,000 6,035,000 3,061,600 25,000 9,296,600 Libraries 193,080 185,000 185,000 85,000 85,000 85,000 818,080 Garage 9,022,300 7,776,870 7,745,330 7,806,750 7,741,190 7,893,710 47,986,150 Maintenance of Buildings 3,225,000 2,590,000 1,940,000 1,840,000 1,815,000 1,790,000 13,200,000 General Public City Building 1,853,570 14,903,500 16,757,070 Miscellaneous 1,785,000 1,720,000 1,520,000 1,620,000 1,570,000 1,580,000 9,795,000 Stormwater Utility 6,179,400 6,063,100 6,500,640 6,958,020 5,590,710 10,078,780 41,370,650 Gas System 7,045,000 7,000,000 6,900,000 6,900,000 6,900,000 6,900,000 41,645,000 Solid Waste & Recycling 600,000 2,075,000 750,000 750,000 750,000 760,000 5,685,000 Utilities Miscellaneous 620,000 100,000 100,000 100,000 100,000 100,000 1,120,000 Sewer System 33,765,160 46,135,640 40,724,610 38,287,000 33,712,540 16,997,540 209,622,490 Water System 7,553,070 47,454,000 29,091,000 17,626,000 15,311,000 8,861,000 125,896,070 95,128,170 154,166,010 109,129,680 109,229,060 116,662,290 82,275,210 666,590,420 Exhibit B Schedule of Planned Expenditures CAPITAL IMPROVEMENT PROGRAM EXPENDITURE SUMMARY BY FUNCTION FY 2019-2020 THROUGH FY 2024-2025 CAPITAL IMPROVEMENT FUND CITY OF CLEARWATER Ordinance No. 9324-19 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6787 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Human Resources Agenda Number: 5.1 SUBJECT/RECOMMENDATION: Approve the amendment to the collective bargaining agreement as negotiated between the City of Clearwater and Communications Workers of America, Local 3179 (CWA) for Fiscal year 2019/2020 and authorize the appropriate officials to execute same. (consent) SUMMARY: The current collective bargaining agreement between the City of Clearwater and Communications Workers of America expires on September 30, 2020. The parties have reached a tentative agreement for an amendment to this contract, effective October 1, 2019, which was ratified by the membership. The amendment is to implement the proposal by Public Sector Personnel Consultants (PSPC) that was presented and approved by Council on May 14, 2019, that updates job classifications, job descriptions, pay range tables, one-time compression adjustment and 40-hour work week for all classifications. Any applicable PSPC increase will be implemented prior to the merit pay increase and pay adjustments in the current agreement, Article 9, Section 1(A). APPROPRIATION CODE AND AMOUNT: The total estimated cost of implementation of the results of the PSPC study were included in the proposed fiscal year 2019/20 budget. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 9/13/2019 APPENDIX AA.1 Job ID Current Job Title Proposed Job Title Job Change Code 225 Accounting Clerk Merge W/ Accounting Tech Merge 230 Accounting Technician Accounting Technician No Change 231 Accounting Technician (40hrs) Accounting Technician (40hrs) No Change 1540 Air Conditioning Technician Air Conditioning Technician No Change 4765 Aquatic Programmer Aquatics Coordinator No Change 4603 Arborist Arborist No Change 3045 Beach Lifeguard Beach Lifeguard Title Change 707 Board Reporter Board Reporter No Change 1570 Building & Maintenance Supervisor Building & Maintenance Supervisor No Change 1380 Building Construction Inspector Building Construction Inspector No Change 1375 Building Inspector Technician Building Inspector Technician No Change 706 City Clerk Specialist City Clerk Specialist No Change 1318 Code Enforcement Inspector Code Enforcement Inspector No Change 500 Communications Technician Vacant - Delete Delete 1040 Construction Inspector I Construction Inspector Title Change 1050 Construction Inspector II Senior Construction Inspector Title Change 6001 Container Maintenance Worker Container Maintenance Worker No Change 6565 Courier Merge W/ Staff Assistant Merge 3534 Crime Scene Technician Crime Scene Technician No Change 6500 Custodial Worker Custodial Worker No Change 5128 Customer Service Accounting Representative Billing Specialist Title Change 5125 Customer Service Representative Customer Service Representative No Change 5126 Customer Service Representative (40hrs) Customer Service Representative (40hrs) No Change 5135 Customer Service Specialist Customer Service Specialist No Change 5165 Customer Service Trainer Customer Service Trainer No Change 1125 Design & Mapping Technician Senior CAD & GIS Technician Title Change 1335 Development Review Specialist Senior Development Review Technician Title Change 1320 Development Review Technician I Development Review Trainee Title Change 1325 Development Review Technician II Development Review Technician No Change 1115 Drafting & Mapping Technician CAD & Gis Technician Title Change 1920 Electrical Supervisor Electrical Supervisor No Change 1741 Electro-Mechanical Technician Industrial Electricians Title Change 1941 Electronics Technician Street Light Technician Title Change 1940 Electronics Technician Utilities Electronics Technician Title Change 1001 Engineering Contracts Specialist Contracts and Procurement Specialist Title Change 1105 Engineering Technician Engineering Technician No Change 1173 Environmental Inspector Environmental Code Enforcement Inspector Title Change 1810 Equipment Operator Merge W/ Senior Parks Service Technician Merge 1615 EVT Fleet Mechanic Fire Apparatus Mechanic No Change 5110 Field Service Representative I Meter Reader Title Change 5111 Field Service Representative II Senior Meter Reader Title Change 1610 Fleet Mechanic Fleet Mechanic No Change 1675 Fleet Mechanic Supervisor Fleet Mechanic Supervisor No Change 1654 Fleet Operations Trainer Fleet Operations Trainer No Change 1660 Fleet Production Control Coordinator Fleet Buying Coordinator Title Change Job ID Current Job Title Proposed Job Title Job Change Code 1601 Fleet Service Worker Vacant - Delete Delete 5355 Gas Apprentice Gas Technician - Apprentice Title Change 5379 Gas Specialist Gas System Specialist Title Change 5383 Gas Supervisor Gas Operations Supervisor Title Change 5357 Gas Technician I Gas Technician Title Change 5365 Gas Technician II Senior Gas Technician Title Change 5375 Gas Technician III Lead Gas Technician Title Change 63 Graphics Designer Graphic Designer No Change 1820 Heavy Equipment Operator Parks Heavy Equipment Operator Title Change 1365 Housing Inspector Housing Inspector No Change 5741 Industrial Pretreatment Technician Industrial Pretreatment Inspector Title Change 1345 Inspections Specialist Inspections Specialist No Change 2068 Lead Parking Attendant Senior Parking Attendant Title Change 2110 Library Assistant Library Assistant No Change 8000 Library Page Library Page No Change 1360 License Inspector Vacant - Delete Delete 1910 Licensed Electrician Licensed Electrician No Change 1760 Machinist/Fabricator Machinist/Fabricator No Change 6540 Maintenance Worker Maintenance Worker No Change 3030 Marine Facilities Supervisor Marine Facilities Supervisor No Change 3010 Marine Facility Operator Marine Facility Operator No Change 3044 Marine Operations Supervisor Vacant - Delete Delete 1651 Mechanic Fabricator Mechanic Fabricator No Change 655 Network Support Technician I Vacant - Delete Delete 656 Network Support Technician II Vacant - Delete Delete 2028 Parking Assistant Parking Citation Assistant Title Change 2066 Parking Attendant Parking Attendant No Change 2030 Parking Enforcement Specialist Parking Enforcement Specialist No Change 2035 Parking Enforcement Supervisor Parking Enforcement Supervisor No Change 2040 Parking Marina Supervisor Parking Marina Supervisor No Change 2045 Parking Operations Supervisor Parking Operations Supervisor No Change 2025 Parking Technician Parking Meter Technician Title Change 8525 Parking, Facilities & Security Aide Parking, Facilities & Security Aide No Change 4671 Parks Service Supervisor I Parks Service Foreman Title Change 4672 Parks Service Supervisor II Parks Service Supervisor Title Change 4625 Parks Service Technician I Parks Service Technician Title Change 4635 Parks Service Technician II Senior Parks Service Technician Title Change 4645 Parks Service Technician III Lead Parks Service Technician Title Change 1745 Parks Streets & Sidewalks Supervisor I Vacant - Delete Delete 1755 Parks Streets & Sidewalks Supervisor II Parks Streets & Sidewalks Supervisor Title Change 1705 Parks Streets & Sidewalks Technician I Parks Streets & Sidewalks Technician Title Change 1708 Parks Streets & Sidewalks Technician II Senior Parks Streets & Sidewalks Technician Title Change Job ID Current Job Title Proposed Job Title Job Change Code 1725 Parks Streets & Sidewalks Technician III Lead Parks Streets & Sidewalks Technician Title Change 3230 Personnel/Payroll Technician Personnel/Payroll Technician No Change 3231 Personnel/Payroll Technician (40hrs) Personnel/Payroll Technician (40hrs) No Change 1545 Plumber Plumber No Change 8355 Police Aide Police Aide No Change 3571 Police Communication Operator Dispatcher Title Change 3568 Police Communication Operator Trainee Dispatcher Trainee Title Change 3560 Police Communication Supervisor Dispatch Supervisor Title Change 3515 Police Information Supervisor Police Records Supervisor Title Change 3505 Police Information Technician I Police Records Clerk Title Change 3510 Police Information Technician II Senior Police Records Clerk Title Change 3517 Police Office Specialist Police Office Specialist No Change 3520 Police Property Clerk Police Property Clerk Title Change 3521 Police Property Supervisor Police Property Supervisor Title Change 3570 Police Telecommunicator Vacant - Delete Delete 4760 Pool Guard Pool Lifeguard Title Change 1800 Public Utilities Heavy Equipment Operator Public Utilities Heavy Equipment Operator No Change 1746 Public Utilities Specialist SCADA Specialist Title Change 1750 Public Utilities Supervisor I Public Utilities Foreman Title Change 1756 Public Utilities Supervisor II Public Utilities Supervisor Title Change 1706 Public Utilities Technician I Waste Water Collections Technician Title Change 1709 Public Utilities Technician II Senior Waste Water Collections Technician Title Change 1726 Public Utilities Technician III Lead Waste Water Collections Technician Title Change 4762 Recreation Leader I Recreation Leader No Change 4763 Recreation Leader II Senior Recreation Leader Title Change 4784 Recreation Program Support Technician Recreation Facilities Support Custodian Title Change 4785 Recreation Programmer I Recreation Coordinator Title Change 4775 Recreation Programmer II Senior Recreation Coordinator Title Change 8305 School Crossing Guard Lead School Crossing Guard Lead No Change 3050 Senior Beach Lifeguard Senior Beach Lifeguard No Change 5160 Senior Customer Service Representative Senior Customer Service Representative No Change 2115 Senior Library Assistant Senior Library Assistant No Change 3572 Senior Police Communication Operator Senior Dispatcher Title Change 170 Service Dispatcher Utility Dispatcher Title Change 175 Service Dispatcher II Senior Utility Dispatcher Title Change 1355 Sign Inspector Sign Inspector No Change 6027 Solid Waste Accounts Coordinator Solid Waste Code Enforcement Inspector New Title 6026 Solid Waste Accounts Coordinator Solid Waste Accounts Coordinator No Change 6020 Solid Waste Equipment Operator Solid Waste Equipment Operator No Change 6046 Solid Waste Service Coordinator Merge W/ Solid Waste Supervisor Merge 6036 Solid Waste Supervisor I Solid Waste Service Foreman Title Change 6040 Solid Waste Supervisor II Solid Waste Supervisor Title Change 6015 Solid Waste Technical Operator Solid Waste Technical Operator No Change Job ID Current Job Title Proposed Job Title Job Change Code 6000 Solid Waste Worker Solid Waste Worker No Change 6003 Solid Waste Yard Maintenance Leader Senior Solid Waste Worker Title Change 100 Staff Assistant Staff Assistant No Change 420 Storeskeeper Storeskeeper No Change 1811 Stormwater Heavy Equipment Operator Stormwater Heavy Equipment Operator New Title 1808 Stormwater Supervisor I Stormwater Foreman Title Change 1809 Stormwater Supervisor II Stormwater Supervisor Title Change 1805 Stormwater Technician I Stormwater Technician Title Change 1806 Stormwater Technician II Senior Stormwater Technician Title Change 1807 Stormwater Technician III Lead Stormwater Technician Title Change 1720 Street Sweeper Street Sweeper No Change 1010 Survey Assistant I Survey Assistant Title Change 1020 Survey Assistant II Senior Survey Assistant Title Change 1030 Survey Party Chief Survey Crew Leader No Change 1530 Tradesworker Skilled Tradesworkers Title Change 2050 Traffic Engineering Assistant Traffic Engineering Assistant No Change 2055 Traffic Operations Supervisor II Traffic Operations Supervisor Title Change 2005 Traffic Sign & Marking Technician Traffic Sign & Marking Technician No Change 2010 Traffic Signal Technician Traffic Signal Technician No Change 6005 Transfer Station / Scales Operator Transfer Station / Scales Operator No Change 4600 Tree Trimmer Tree Trimmer No Change 1775 Utilities Maintenance Supervisor I Utilities Maintenance Foreman Title Change 1785 Utilities Maintenance Supervisor II Utilities Maintenance Supervisor Title Change 1765 Utilities Mechanic Utilities Mechanics No Change 1640 Warehouse Clerk Warehouse Clerk No Change 1650 Warehouse Supervisor Warehouse Supervisor No Change 5720 Wastewater Treatment Plant Operator-A Wastewater Treatment Plant Operator A No Change 5710 Wastewater Treatment Plant Operator-B Wastewater Treatment Plant Operator B No Change 5701 Wastewater Treatment Plant Operator-C Wastewater Treatment Plant Operator C No Change 5700 Wastewater Treatment Plant Operator- Trainee Wastewater Treatment Plant Operator Trainee No Change 5730 Wastewater Treatment Plant-Chief Operator Wastewater Treatment Plant Chief Operator No Change 1710 Water Distribution Operator Water Distribution Operator No Change 1711 Water Distribution Operator Water Quality Technician New Title 1727 Water Distribution Operator Lead Water Distribution Lead Operator No Change 1707 Water Distribution Operator Trainee Water Distribution Operator Trainee No Change 1751 Water Distribution Supervisor I Water Distribution Foreman Title Change 1757 Water Distribution Supervisor II Water Distribution Supervisor Title Change 5570 Water Plant Chief Operator Water Plant Chief Operator No Change 5561 Water Plant Operator A Water Plant Operator A No Change 5560 Water Plant Operator B Water Plant Operator B No Change 5550 Water Plant Operator C Water Plant Operator C No Change Job ID Current Job Title Proposed Job Title Job Change Code 5540 Water Plant Operator Trainee Water Plant Operator Trainee No Change 3060 Water Safety Supervisor Vacant - Delete Delete 6014 Welder Welder/Manufacturer Title Change 5113 Account Collector New Title 1381 Combination Building Inspector New Title 5114 Senior Account Collector New Title 232 Senior Accounting Technician New Title 1382 Senior Code Enforcement Inspector New Title 64 Senior Graphic Designer New Title APPENDIX AA.2 Job Code Current Job Title Proposed Job Title Current Salary Range Proposed Salary Range 5113 0 Account Collector 0 7 5114 0 Senior Account Collector 0 11 232 0 Senior Accounting Technician 0 12 1382 0 Senior Code Enforcement Inspector 0 16 64 0 Senior Graphic Designer 0 16 1381 0 Combination Building Inspector 0 20 230 Accounting Technician Accounting Technician C-109 9 231 Accounting Technician (40hrs) Accounting Technician (40hrs) C-109 9 1540 Air Conditioning Technician Air Conditioning Technician C-112 13 4765 Aquatic Programmer Aquatics Coordinator C-109 9 4603 Arborist Arborist C-111 11 3045 Beach Lifeguard Beach Lifeguard C-107 7 707 Board Reporter Board Reporter C-109 9 1570 Building & Maintenance Supervisor Building & Maintenance Supervisor C-116 16 1380 Building Construction Inspector Building Construction Inspector C-115 16 1375 Building Inspector Technician Building Inspector Technician C-113 13 706 City Clerk Specialist City Clerk Specialist C-109 9 1318 Code Enforcement Inspector Code Enforcement Inspector C-113 14 1040 Construction Inspector I Construction Inspector C-112 13 1050 Construction Inspector II Senior Construction Inspector C-114 16 6001 Container Maintenance Worker Container Maintenance Worker C-107 8 3534 Crime Scene Technician Crime Scene Technician C-112 12 6500 Custodial Worker Custodial Worker C-102 3 5128 Customer Service Accounting Representative Billing Specialist C-108 9 5125 Customer Service Representative Customer Service Representative C-107 7 5126 Customer Service Representative (40hrs) Customer Service Representative (40hrs) C-107 7 5135 Customer Service Specialist Customer Service Specialist C-110 10 5165 Customer Service Trainer Customer Service Trainer C-114 13 1125 Design & Mapping Technician Senior CAD & GIS Technician C-113 15 1335 Development Review Specialist Senior Development Review Technician C-112 12 1320 Development Review Technician I Development Review Trainee C-107 7 1325 Development Review Technician II Development Review Technician C-110 10 1115 Drafting & Mapping Technician CAD & Gis Technician C-111 13 1920 Electrical Supervisor Electrical Supervisor C-116 16 1741 Electro-Mechanical Technician Industrial Electricians C-115 16 1941 Electronics Technician Street Light Technician C-114 15 1940 Electronics Technician Utilities Electronics Technician C-114 15 1001 Engineering Contracts Specialist Contracts and Procurement Specialist C-109 9 1105 Engineering Technician Engineering Technician C-111 13 1173 Environmental Inspector Environmental Code Enforcement Inspector C-114 14 Job Code Current Job Title Proposed Job Title Current Salary Range Proposed Salary Range 1615 EVT Fleet Mechanic Fire Apparatus Mechanic C-115 15 5110 Field Service Representative I Meter Reader C-106 6 5111 Field Service Representative II Senior Meter Reader C-107 8 1610 Fleet Mechanic Fleet Mechanic C-112 13 1675 Fleet Mechanic Supervisor Fleet Mechanic Supervisor C-116 18 1654 Fleet Operations Trainer Fleet Operations Trainer C-114 14 5355 Gas Apprentice Gas Technician - Apprentice C-107 8 5379 Gas Specialist Gas System Specialist C-115 18 5383 Gas Supervisor Gas Operations Supervisor C-116 20 5357 Gas Technician I Gas Technician C-109 10 5365 Gas Technician II Senior Gas Technician C-111 13 5375 Gas Technician III Lead Gas Technician C-114 16 63 Graphics Designer Graphic Designer C-112 14 1820 Heavy Equipment Operator Parks Heavy Equipment Operator C-111 11 1365 Housing Inspector Housing Inspector C-114 14 5741 Industrial Pretreatment Technician Industrial Pretreatment Inspector C-113 14 1345 Inspections Specialist Inspections Specialist C-114 15 2068 Lead Parking Attendant Senior Parking Attendant C-106 6 2110 Library Assistant Library Assistant C-105 5 8000 Library Page Library Page Hourly 2 1910 Licensed Electrician Licensed Electrician C-115 15 1760 Machinist/Fabricator Machinist/Fabricator C-114 14 6540 Maintenance Worker Maintenance Worker C-105 5 3030 Marine Facilities Supervisor Marine Facilities Supervisor C-114 15 3010 Marine Facility Operator Marine Facility Operator C-108 8 1651 Mechanic Fabricator Mechanic Fabricator C-113 14 2028 Parking Assistant Parking Citation Assistant C-106 6 2066 Parking Attendant Parking Attendant C-101 2 2030 Parking Enforcement Specialist Parking Enforcement Specialist C-107 8 2035 Parking Enforcement Supervisor Parking Enforcement Supervisor C-114 15 2040 Parking Marina Supervisor Parking Marina Supervisor C-114 15 2045 Parking Operations Supervisor Parking Operations Supervisor C-114 15 2025 Parking Technician Parking Meter Technician C-108 11 8525 Parking, Facilities & Security Aide Parking, Facilities & Security Aide C-104 5 4671 Parks Service Supervisor I Parks Service Foreman C-114 14 4672 Parks Service Supervisor II Parks Service Supervisor C-116 16 4625 Parks Service Technician I Parks Service Technician C-104 4 4635 Parks Service Technician II Senior Parks Service Technician C-108 8 4645 Parks Service Technician III Lead Parks Service Technician C-111 11 1755 Parks Streets & Sidewalks Supervisor II Parks Streets & Sidewalks Supervisor C-116 16 1705 Parks Streets & Sidewalks Technician I Parks Streets & Sidewalks Technician C-107 7 Job Code Current Job Title Proposed Job Title Current Salary Range Proposed Salary Range 1708 Parks Streets & Sidewalks Technician II Senior Parks Streets & Sidewalks Technician C-111 11 1725 Parks Streets & Sidewalks Technician III Lead Parks Streets & Sidewalks Technician C-113 13 3230 Personnel/Payroll Technician Personnel/Payroll Technician C-110 10 3231 Personnel/Payroll Technician (40hrs) Personnel/Payroll Technician (40hrs) C-110 10 1545 Plumber Plumber C-112 13 8355 Police Aide Police Aide C-104 4 3571 Police Communication Operator Dispatcher C-112 12 3568 Police Communication Operator Trainee Dispatcher Trainee C-109 10 3560 Police Communication Supervisor Dispatch Supervisor C-115 16 3515 Police Information Supervisor Police Records Supervisor C-113 13 3505 Police Information Technician I Police Records Clerk C-105 5 3510 Police Information Technician II Senior Police Records Clerk C-109 9 3517 Police Office Specialist Police Office Specialist C-109 9 3520 Police Property Clerk Police Property Clerk C-106 6 3521 Police Property Supervisor Police Property Supervisor C-113 13 4760 Pool Guard Pool Lifeguard C-105 5 1800 Public Utilities Heavy Equipment Operator Public Utilities Heavy Equipment Operator C-111 12 1746 Public Utilities Specialist SCADA Specialist C-115 18 1750 Public Utilities Supervisor I Public Utilities Foreman C-114 17 1756 Public Utilities Supervisor II Public Utilities Supervisor C-116 19 1706 Public Utilities Technician I Waste Water Collections Technician C-107 8 1709 Public Utilities Technician II Senior Waste Water Collections Technician C-111 13 1726 Public Utilities Technician III Lead Waste Water Collections Technician C-113 15 4762 Recreation Leader I Recreation Leader C-105 5 4763 Recreation Leader II Senior Recreation Leader C-107 7 4784 Recreation Program Support Technician Recreation Facilities Support Custodian C-109 9 4785 Recreation Programmer I Recreation Coordinator C-109 9 4775 Recreation Programmer II Senior Recreation Coordinator C-111 11 8305 School Crossing Guard Lead School Crossing Guard Lead C-105 5 3050 Senior Beach Lifeguard Senior Beach Lifeguard C-109 9 5160 Senior Customer Service Representative Senior Customer Service Representative C-111 11 2115 Senior Library Assistant Senior Library Assistant C-106 6 3572 Senior Police Communication Operator Senior Dispatcher C-113 14 170 Service Dispatcher Utility Dispatcher C-105 7 175 Service Dispatcher II Senior Utility Dispatcher C-107 9 1355 Sign Inspector Sign Inspector C-114 14 6026 Solid Waste Accounts Coordinator Solid Waste Accounts Coordinator C-111 11 6027 Solid Waste Accounts Coordinator Solid Waste Code Enforcement Inspector C-111 11 6020 Solid Waste Equipment Operator Solid Waste Equipment Operator C-111 12 6036 Solid Waste Supervisor I Solid Waste Service Foreman C-114 14 6040 Solid Waste Supervisor II Solid Waste Supervisor C-116 18 Job Code Current Job Title Proposed Job Title Current Salary Range Proposed Salary Range 6015 Solid Waste Technical Operator Solid Waste Technical Operator C-108 9 6000 Solid Waste Worker Solid Waste Worker C-105 6 6003 Solid Waste Yard Maintenance Leader Senior Solid Waste Worker C-107 8 100 Staff Assistant Staff Assistant C-107 7 420 Storeskeeper Storeskeeper C-110 10 1811 Stormwater Heavy Equipment Operator Stormwater Heavy Equipment Operator C-111 11 1808 Stormwater Supervisor I Stormwater Foreman C-114 14 1805 Stormwater Technician I Stormwater Technician C-107 8 1806 Stormwater Technician II Senior Stormwater Technician C-111 11 1807 Stormwater Technician III Lead Stormwater Technician C-113 13 1720 Street Sweeper Street Sweeper C-111 11 1010 Survey Assistant I Survey Assistant C-106 7 1020 Survey Assistant II Senior Survey Assistant C-109 10 1030 Survey Party Chief Survey Crew Leader C-114 15 1530 Tradesworker Skilled Tradesworkers C-111 11 2050 Traffic Engineering Assistant Traffic Engineering Assistant C-110 10 2055 Traffic Operations Supervisor II Traffic Operations Supervisor C-116 16 2005 Traffic Sign & Marking Technician Traffic Sign & Marking Technician C-112 12 2010 Traffic Signal Technician Traffic Signal Technician C-114 14 6005 Transfer Station / Scales Operator Transfer Station / Scales Operator C-107 9 4600 Tree Trimmer Tree Trimmer C-108 8 1775 Utilities Maintenance Supervisor I Utilities Maintenance Foreman C-114 15 1785 Utilities Maintenance Supervisor II Utilities Maintenance Supervisor C-116 19 1765 Utilities Mechanic Utilities Mechanics C-112 13 1640 Warehouse Clerk Warehouse Clerk C-108 8 1650 Warehouse Supervisor Warehouse Supervisor C-114 16 5720 Wastewater Treatment Plant Operator-A Wastewater Treatment Plant Operator A C-114 17 5710 Wastewater Treatment Plant Operator-B Wastewater Treatment Plant Operator B C-113 15 5701 Wastewater Treatment Plant Operator-C Wastewater Treatment Plant Operator C C-112 13 5700 Wastewater Treatment Plant Operator-Trainee Wastewater Treatment Plant Operator Trainee C-107 8 5730 Wastewater Treatment Plant-Chief Operator Wastewater Treatment Plant Chief Operator C-116 20 1710 Water Distribution Operator Water Distribution Operator C-111 12 1711 Water Distribution Operator Water Quality Technician C-111 13 1727 Water Distribution Operator Lead Water Distribution Lead Operator C-113 15 1707 Water Distribution Operator Trainee Water Distribution Operator Trainee C-107 8 1751 Water Distribution Supervisor I Water Distribution Foreman C-114 17 1757 Water Distribution Supervisor II Water Distribution Supervisor C-116 20 5570 Water Plant Chief Operator Water Plant Chief Operator C-116 20 5561 Water Plant Operator A Water Plant Operator A C-114 17 5560 Water Plant Operator B Water Plant Operator B C-113 15 5550 Water Plant Operator C Water Plant Operator C C-112 13 Job Code Current Job Title Proposed Job Title Current Salary Range Proposed Salary Range 5540 Water Plant Operator Trainee Water Plant Operator Trainee C-107 8 6014 Welder Welder/Manufacturer C-111 13 APPENDIX BB.1 Salary Range Minimum Midpoint Maximum 1 $ 20,800 $ 27,040 $ 33,280 2 $ 21,840 $ 28,392 $ 34,944 3 $ 22,932 $ 29,812 $ 36,691 4 $ 24,079 $ 31,302 $ 38,526 5 $ 25,283 $ 32,867 $ 40,452 6 $ 26,547 $ 34,511 $ 42,475 7 $ 27,874 $ 36,236 $ 44,598 8 $ 29,268 $ 38,048 $ 46,828 9 $ 30,731 $ 39,950 $ 49,170 10 $ 32,268 $ 41,948 $ 51,628 11 $ 33,881 $ 44,045 $ 54,210 12 $ 35,575 $ 46,248 $ 56,920 13 $ 37,354 $ 48,560 $ 59,766 14 $ 39,222 $ 50,988 $ 62,754 15 $ 41,183 $ 53,537 $ 65,892 16 $ 43,242 $ 56,214 $ 69,187 17 $ 45,404 $ 59,025 $ 72,646 18 $ 47,674 $ 61,976 $ 76,278 19 $ 50,058 $ 65,075 $ 80,092 20 $ 52,561 $ 68,329 $ 84,097 Appendix BB.2 Job Code Current Job Title Proposed Job Title Hourly Based on Hours Worked Per Year Annual Salary Hourly Based on Hours Worked Per Year Annual Salary Hourly Based on 1950 Annual Salary Based on 1950 Hourly Based on 1950 Annual Salary Based on 1950 Hourly Based on 2080 Annual Salary Based on 2080 Hourly Based on 2080 Annual Salary Based on 2080 63 Graphics Designer Graphic Designer 1950 C-112 $18.06 $35,208 $28.21 $55,013 14 $18.86 $36,770 $30.17 $58,832 $18.86 $39,222 $30.17 $62,754 64 0 Senior Graphic Designer 1950 0 $0 $0 16 $20.79 $40,539 $33.26 $64,863 $20.79 $43,242 $33.26 $69,187 100 Staff Assistant Staff Assistant 1950 C-107 $14.12 $27,543 $22.04 $42,983 7 $13.40 $26,132 $21.44 $41,811 $13.40 $27,874 $21.44 $44,598 170 Service Dispatcher Utility Dispatcher 2080 C-105 $12.06 $25,074 $18.78 $39,064 7 NA NA NA NA $13.40 $27,874 $21.44 $44,598 175 Service Dispatcher II Senior Utility Dispatcher 2080 C-107 $13.24 $27,543 $20.67 $42,983 9 NA NA NA NA $14.77 $30,731 $23.64 $49,170 230 Accounting Technician Accounting Technician 1950 C-109 $15.59 $30,401 $24.40 $47,579 9 $14.77 $28,810 $23.64 $46,097 $14.77 $30,731 $23.64 $49,170 231 Accounting Technician (40hrs)Accounting Technician (40hrs)2080 C-109 $14.61 $30,401 $22.87 $47,579 NA NA NA NA $14.77 $30,731 $23.64 $49,170 232 0 Senior Accounting Technician 1950 0 $0 $0 12 $17.10 $33,352 $27.37 $53,363 $17.10 $35,575 $27.37 $56,920 420 Storeskeeper Storeskeeper 2080 C-110 $15.37 $31,960 $23.91 $49,742 10 NA NA NA NA $15.51 $32,268 $24.82 $51,628 706 City Clerk Specialist City Clerk Specialist 1950 C-109 $15.59 $30,401 $24.40 $47,579 9 $14.77 $28,810 $23.64 $46,097 $14.77 $30,731 $23.64 $49,170 707 Board Reporter Board Reporter 1950 C-109 $15.59 $30,401 $24.40 $47,579 9 $14.77 $28,810 $23.64 $46,097 $14.77 $30,731 $23.64 $49,170 1001 Engineering Contracts Specialist Contracts and Procurement Specialist 1950 C-109 $15.59 $30,401 $24.40 $47,579 9 $14.77 $28,810 $23.64 $46,097 $14.77 $30,731 $23.64 $49,170 1010 Survey Assistant I Survey Assistant 1950 C-106 $13.46 $26,244 $21.07 $41,091 7 $13.40 $26,132 $21.44 $41,811 $13.40 $27,874 $21.44 $44,598 1020 Survey Assistant II Senior Survey Assistant 1950 C-109 $15.59 $30,401 $24.40 $47,579 10 $15.51 $30,251 $24.82 $48,401 $15.51 $32,268 $24.82 $51,628 1030 Survey Party Chief Survey Crew Leader 1950 C-114 $19.85 $38,716 $31.05 $60,555 15 $19.80 $38,609 $31.68 $61,774 $19.80 $41,183 $31.68 $65,892 1040 Construction Inspector I Construction Inspector 1950 C-112 $18.06 $35,208 $28.21 $55,013 13 $17.96 $35,019 $28.73 $56,031 $17.96 $37,354 $28.73 $59,766 1050 Construction Inspector II Senior Construction Inspector 1950 C-114 $19.85 $38,716 $31.05 $60,555 16 $20.79 $40,539 $33.26 $64,863 $20.79 $43,242 $33.26 $69,187 1105 Engineering Technician Engineering Technician 1950 C-111 $17.19 $33,520 $26.89 $52,445 13 $17.96 $35,019 $28.73 $56,031 $17.96 $37,354 $28.73 $59,766 1115 Drafting & Mapping Technician CAD & Gis Technician 1950 C-111 $17.19 $33,520 $26.89 $52,445 13 $17.96 $35,019 $28.73 $56,031 $17.96 $37,354 $28.73 $59,766 1125 Design & Mapping Technician Senior CAD & GIS Technician 1950 C-113 $18.99 $37,027 $29.60 $57,717 15 $19.80 $38,609 $31.68 $61,774 $19.80 $41,183 $31.68 $65,892 1173 Environmental Inspector Environmental Code Enforcement Inspector 1950 C-114 $19.85 $38,716 $31.05 $60,555 14 $18.86 $36,770 $30.17 $58,832 $18.86 $39,222 $30.17 $62,754 1318 Code Enforcement Inspector Code Enforcement Inspector 1950 C-113 $18.99 $37,027 $29.60 $57,717 14 $18.86 $36,770 $30.17 $58,832 $18.86 $39,222 $30.17 $62,754 1320 Development Review Technician I Development Review Trainee 1950 C-107 $14.12 $27,543 $22.04 $42,983 7 $13.40 $26,132 $21.44 $41,811 $13.40 $27,874 $21.44 $44,598 1325 Development Review Technician II Development Review Technician 1950 C-110 $16.39 $31,960 $25.51 $49,742 10 $15.51 $30,251 $24.82 $48,401 $15.51 $32,268 $24.82 $51,628 1335 Development Review Specialist Senior Development Review Technician 1950 C-112 $18.06 $35,208 $28.21 $55,013 12 $17.10 $33,352 $27.37 $53,363 $17.10 $35,575 $27.37 $56,920 1345 Inspections Specialist Inspections Specialist 1950 C-114 $19.85 $38,716 $31.05 $60,555 15 $19.80 $38,609 $31.68 $61,774 $19.80 $41,183 $31.68 $65,892 1355 Sign Inspector Sign Inspector 1950 C-114 $19.85 $38,716 $31.05 $60,555 14 $18.86 $36,770 $30.17 $58,832 $18.86 $39,222 $30.17 $62,754 1365 Housing Inspector Housing Inspector 1950 C-114 $19.85 $38,716 $31.05 $60,555 14 $18.86 $36,770 $30.17 $58,832 $18.86 $39,222 $30.17 $62,754 1375 Building Inspector Technician Building Inspector Technician 1950 C-113 $18.99 $37,027 $29.60 $57,717 13 $17.96 $35,019 $28.73 $56,031 $17.96 $37,354 $28.73 $59,766 1380 Building Construction Inspector Building Construction Inspector 1950 C-115 $20.92 $40,795 $32.58 $63,529 16 $20.79 $40,539 $33.26 $64,863 $20.79 $43,242 $33.26 $69,187 1381 0 Combination Building Inspector 1950 0 $0 $0 20 $25.27 $49,276 $40.43 $78,841 $25.27 $52,561 $40.43 $84,097 1382 0 Senior Code Enforcement Inspector 1950 0 $0 $0 16 $20.79 $40,539 $33.26 $64,863 $20.79 $43,242 $33.26 $69,187 1530 Tradesworker Skilled Tradesworkers 2080 C-111 $16.12 $33,520 $25.21 $52,445 11 NA NA NA NA $16.29 $33,881 $26.06 $54,210 1540 Air Conditioning Technician Air Conditioning Technician 2080 C-112 $16.93 $35,208 $26.45 $55,013 13 NA NA NA NA $17.96 $37,354 $28.73 $59,766 1545 Plumber Plumber 2080 C-112 $16.93 $35,208 $26.45 $55,013 13 NA NA NA NA $17.96 $37,354 $28.73 $59,766 1570 Building & Maintenance Supervisor Building & Maintenance Supervisor 2080 C-116 $20.61 $42,873 $32.10 $66,773 16 NA NA NA NA $20.79 $43,242 $33.26 $69,187 1610 Fleet Mechanic Fleet Mechanic 2080 C-112 $16.93 $35,208 $26.45 $55,013 13 NA NA NA NA $17.96 $37,354 $28.73 $59,766 1615 EVT Fleet Mechanic Fire Apparatus Mechanic 2080 C-115 $19.61 $40,795 $30.54 $63,529 15 NA NA NA NA $19.80 $41,183 $31.68 $65,892 1640 Warehouse Clerk Warehouse Clerk 2080 C-108 $13.93 $28,972 $21.77 $45,281 8 NA NA NA NA $14.07 $29,268 $22.51 $46,828 1650 Warehouse Supervisor Warehouse Supervisor 2080 C-114 $18.61 $38,716 $29.11 $60,555 16 NA NA NA NA $20.79 $43,242 $33.26 $69,187 Range Range Classification Information Current Salary Information Proposed Salary Information Hours Worked Per Year Current Salary Range Range Range Proposed Salary Range Range Range Appendix BB.2 Job Code Current Job Title Proposed Job Title Hourly Based on Hours Worked Per Year Annual Salary Hourly Based on Hours Worked Per Year Annual Salary Hourly Based on 1950 Annual Salary Based on 1950 Hourly Based on 1950 Annual Salary Based on 1950 Hourly Based on 2080 Annual Salary Based on 2080 Hourly Based on 2080 Annual Salary Based on 2080 Range Range Classification Information Current Salary Information Proposed Salary Information Hours Worked Per Year Current Salary Range Range Range Proposed Salary Range Range Range 1651 Mechanic Fabricator Mechanic Fabricator 2080 C-113 $17.80 $37,027 $27.75 $57,717 14 $18.86 $36,770 $30.17 $58,832 $18.86 $39,222 $30.17 $62,754 1654 Fleet Operations Trainer Fleet Operations Trainer 2080 C-114 $18.61 $38,716 $29.11 $60,555 14 NA NA NA NA $18.86 $39,222 $30.17 $62,754 1675 Fleet Mechanic Supervisor Fleet Mechanic Supervisor 2080 C-116 $20.61 $42,873 $32.10 $66,773 18 NA NA NA NA $22.92 $47,674 $36.67 $76,278 1705 Parks Streets & Sidewalks Technician I Parks Streets & Sidewalks Technician 2080 C-107 $13.24 $27,543 $20.67 $42,983 7 NA NA NA NA $13.40 $27,874 $21.44 $44,598 1706 Public Utilities Technician I Waste Water Collections Technician 2080 C-107 $13.24 $27,543 $20.67 $42,983 8 NA NA NA NA $14.07 $29,268 $22.51 $46,828 1707 Water Distribution Operator Trainee Water Distribution Operator Trainee 2080 C-107 $13.24 $27,543 $20.67 $42,983 8 NA NA NA NA $14.07 $29,268 $22.51 $46,828 1708 Parks Streets & Sidewalks Technician II Senior Parks Streets & Sidewalks Technician 2080 C-111 $16.12 $33,520 $25.21 $52,445 11 NA NA NA NA $16.29 $33,881 $26.06 $54,210 1709 Public Utilities Technician II Senior Waste Water Collections Technician 2080 C-111 $16.12 $33,520 $25.21 $52,445 13 NA NA NA NA $17.96 $37,354 $28.73 $59,766 1710 Water Distribution Operator Water Distribution Operator 2080 C-111 $16.12 $33,520 $25.21 $52,445 12 NA NA NA NA $17.10 $35,575 $27.37 $56,920 1711 Water Distribution Operator Water Quality Technician 2080 C-111 $16.12 $33,520 $25.21 $52,445 13 NA NA NA NA $17.96 $37,354 $28.73 $59,766 1720 Street Sweeper Street Sweeper 2080 C-111 $16.12 $33,520 $25.21 $52,445 11 NA NA NA NA $16.29 $33,881 $26.06 $54,210 1725 Parks Streets & Sidewalks Technician III Lead Parks Streets & Sidewalks Technician 2080 C-113 $17.80 $37,027 $27.75 $57,717 13 NA NA NA NA $17.96 $37,354 $28.73 $59,766 1726 Public Utilities Technician III Lead Waste Water Collections Technician 2080 C-113 $17.80 $37,027 $27.75 $57,717 15 NA NA NA NA $19.80 $41,183 $31.68 $65,892 1727 Water Distribution Operator Lead Water Distribution Lead Operator 2080 C-113 $17.80 $37,027 $27.75 $57,717 15 NA NA NA NA $19.80 $41,183 $31.68 $65,892 1741 Electro-Mechanical Technician Industrial Electricians 2080 C-115 $19.61 $40,795 $30.54 $63,529 16 NA NA NA NA $20.79 $43,242 $33.26 $69,187 1746 Public Utilities Specialist SCADA Specialist 2080 C-115 $19.61 $40,795 $30.54 $63,529 18 NA NA NA NA $22.92 $47,674 $36.67 $76,278 1750 Public Utilities Supervisor I Public Utilities Foreman 2080 C-114 $18.61 $38,716 $29.11 $60,555 17 NA NA NA NA $21.83 $45,404 $34.93 $72,646 1751 Water Distribution Supervisor I Water Distribution Foreman 2080 C-114 $18.61 $38,716 $29.11 $60,555 17 NA NA NA NA $21.83 $45,404 $34.93 $72,646 1755 Parks Streets & Sidewalks Supervisor II Parks Streets & Sidewalks Supervisor 2080 C-116 $20.61 $42,873 $32.10 $66,773 16 NA NA NA NA $20.79 $43,242 $33.26 $69,187 1756 Public Utilities Supervisor II Public Utilities Supervisor 2080 C-116 $20.61 $42,873 $32.10 $66,773 19 NA NA NA NA $24.07 $50,058 $38.51 $80,092 1757 Water Distribution Supervisor II Water Distribution Supervisor 2080 C-116 $20.61 $42,873 $32.10 $66,773 20 NA NA NA NA $25.27 $52,561 $40.43 $84,097 1760 Machinist/Fabricator Machinist/Fabricator 2080 C-114 $18.61 $38,716 $29.11 $60,555 14 NA NA NA NA $18.86 $39,222 $30.17 $62,754 1765 Utilities Mechanic Utilities Mechanics 2080 C-112 $16.93 $35,208 $26.45 $55,013 13 NA NA NA NA $17.96 $37,354 $28.73 $59,766 1775 Utilities Maintenance Supervisor I Utilities Maintenance Foreman 2080 C-114 $18.61 $38,716 $29.11 $60,555 15 NA NA NA NA $19.80 $41,183 $31.68 $65,892 1785 Utilities Maintenance Supervisor II Utilities Maintenance Supervisor 2080 C-116 $20.61 $42,873 $32.10 $66,773 19 NA NA NA NA $24.07 $50,058 $38.51 $80,092 1800 Public Utilities Heavy Equipment Operator Public Utilities Heavy Equipment Operator 2080 C-111 $16.12 $33,520 $25.21 $52,445 12 NA NA NA NA $17.10 $35,575 $27.37 $56,920 1805 Stormwater Technician I Stormwater Technician 2080 C-107 $13.24 $27,543 $20.67 $42,983 8 NA NA NA NA $14.07 $29,268 $22.51 $46,828 1806 Stormwater Technician II Senior Stormwater Technician 2080 C-111 $16.12 $33,520 $25.21 $52,445 11 NA NA NA NA $16.29 $33,881 $26.06 $54,210 1807 Stormwater Technician III Lead Stormwater Technician 2080 C-113 $17.80 $37,027 $27.75 $57,717 13 NA NA NA NA $17.96 $37,354 $28.73 $59,766 1808 Stormwater Supervisor I Stormwater Foreman 2080 C-114 $18.61 $38,716 $29.11 $60,555 14 NA NA NA NA $18.86 $39,222 $30.17 $62,754 1811 Stormwater Heavy Equipment Operator Stormwater Heavy Equipment Operator 2080 C-111 $16.12 $33,520 $25.21 $52,445 11 NA NA NA NA $16.29 $33,881 $26.06 $54,210 1820 Heavy Equipment Operator Parks Heavy Equipment Operator 2080 C-111 $16.12 $33,520 $25.21 $52,445 11 NA NA NA NA $16.29 $33,881 $26.06 $54,210 1910 Licensed Electrician Licensed Electrician 2080 C-115 $19.61 $40,795 $30.54 $63,529 15 NA NA NA NA $19.80 $41,183 $31.68 $65,892 1920 Electrical Supervisor Electrical Supervisor 2080 C-116 $20.61 $42,873 $32.10 $66,773 16 NA NA NA NA $20.79 $43,242 $33.26 $69,187 1940 Electronics Technician Utilities Electronics Technician 2080 C-114 $18.61 $38,716 $29.11 $60,555 15 NA NA NA NA $19.80 $41,183 $31.68 $65,892 1941 Electronics Technician Street Light Technician 2080 C-114 $18.61 $38,716 $29.11 $60,555 15 NA NA NA NA $19.80 $41,183 $31.68 $65,892 2005 Traffic Sign & Marking Technician Traffic Sign & Marking Technician 2080 C-112 $16.93 $35,208 $26.45 $55,013 12 NA NA NA NA $17.10 $35,575 $27.37 $56,920 2010 Traffic Signal Technician Traffic Signal Technician 2080 C-114 $18.61 $38,716 $29.11 $60,555 14 NA NA NA NA $18.86 $39,222 $30.17 $62,754 2025 Parking Technician Parking Meter Technician 2080 C-108 $13.93 $28,972 $21.77 $45,281 11 NA NA NA NA $16.29 $33,881 $26.06 $54,210 2028 Parking Assistant Parking Citation Assistant 2080 C-106 $12.62 $26,244 $19.76 $41,091 6 NA NA NA NA $12.76 $26,547 $20.42 $42,475 Appendix BB.2 Job Code Current Job Title Proposed Job Title Hourly Based on Hours Worked Per Year Annual Salary Hourly Based on Hours Worked Per Year Annual Salary Hourly Based on 1950 Annual Salary Based on 1950 Hourly Based on 1950 Annual Salary Based on 1950 Hourly Based on 2080 Annual Salary Based on 2080 Hourly Based on 2080 Annual Salary Based on 2080 Range Range Classification Information Current Salary Information Proposed Salary Information Hours Worked Per Year Current Salary Range Range Range Proposed Salary Range Range Range 2030 Parking Enforcement Specialist Parking Enforcement Specialist 2080 C-107 $13.24 $27,543 $20.67 $42,983 8 NA NA NA NA $14.07 $29,268 $22.51 $46,828 2035 Parking Enforcement Supervisor Parking Enforcement Supervisor 2080 C-114 $18.61 $38,716 $29.11 $60,555 15 NA NA NA NA $19.80 $41,183 $31.68 $65,892 2040 Parking Marina Supervisor Parking Marina Supervisor 2080 C-114 $18.61 $38,716 $29.11 $60,555 15 NA NA NA NA $19.80 $41,183 $31.68 $65,892 2045 Parking Operations Supervisor Parking Operations Supervisor 2080 C-114 $18.61 $38,716 $29.11 $60,555 15 NA NA NA NA $19.80 $41,183 $31.68 $65,892 2050 Traffic Engineering Assistant Traffic Engineering Assistant 2080 C-110 $15.37 $31,960 $23.91 $49,742 10 NA NA NA NA $15.51 $32,268 $24.82 $51,628 2055 Traffic Operations Supervisor II Traffic Operations Supervisor 2080 C-116 $20.61 $42,873 $32.10 $66,773 16 NA NA NA NA $20.79 $43,242 $33.26 $69,187 2066 Parking Attendant Parking Attendant 2080 C-101 $9.87 $20,527 $15.47 $32,170 2 NA NA NA NA $10.50 $21,840 $16.80 $34,944 2068 Lead Parking Attendant Senior Parking Attendant 2080 C-106 $12.62 $26,244 $19.76 $41,091 6 NA NA NA NA $12.76 $26,547 $20.42 $42,475 2110 Library Assistant Library Assistant 1950 C-105 $12.86 $25,074 $20.03 $39,064 5 $12.16 $23,702 $19.45 $37,924 $12.16 $25,283 $19.45 $40,452 2115 Senior Library Assistant Senior Library Assistant 1950 C-106 $13.46 $26,244 $21.07 $41,091 6 $12.76 $24,887 $20.42 $39,820 $12.76 $26,547 $20.42 $42,475 3010 Marine Facility Operator Marine Facility Operator 2080 C-108 $13.93 $28,972 $21.77 $45,281 8 NA NA NA NA $14.07 $29,268 $22.51 $46,828 3030 Marine Facilities Supervisor Marine Facilities Supervisor 2080 C-114 $18.61 $38,716 $29.11 $60,555 15 NA NA NA NA $19.80 $41,183 $31.68 $65,892 3045 Beach Lifeguard Beach Lifeguard 2080 C-107 $13.24 $27,543 $20.67 $42,983 7 NA NA NA NA $13.40 $27,874 $21.44 $44,598 3050 Senior Beach Lifeguard Senior Beach Lifeguard 2080 C-109 $14.62 $30,401 $22.87 $47,579 9 NA NA NA NA $14.77 $30,731 $23.64 $49,170 3230 Personnel/Payroll Technician Personnel/Payroll Technician 1950 C-110 $16.39 $31,960 $25.51 $49,742 10 $15.51 $30,251 $24.82 $48,401 $15.51 $32,268 $24.82 $51,628 3231 Personnel/Payroll Technician (40hrs)Personnel/Payroll Technician (40hrs)2080 C-110 $15.37 $31,960 $23.91 $49,742 10 NA NA NA NA $15.51 $32,268 $24.82 $51,628 3505 Police Information Technician I Police Records Clerk 1950 C-105 $12.86 $25,074 $20.03 $39,064 5 $12.16 $23,702 $19.45 $37,924 $12.16 $25,283 $19.45 $40,452 3510 Police Information Technician II Senior Police Records Clerk 1950 C-109 $15.59 $30,401 $24.40 $47,579 9 $14.77 $28,810 $23.64 $46,097 $14.77 $30,731 $23.64 $49,170 3515 Police Information Supervisor Police Records Supervisor 1950 C-113 $18.99 $37,027 $29.60 $57,717 13 $17.96 $35,019 $28.73 $56,031 $17.96 $37,354 $28.73 $59,766 3517 Police Office Specialist Police Office Specialist 1950 C-109 $15.59 $30,401 $24.40 $47,579 9 $14.77 $28,810 $23.64 $46,097 $14.77 $30,731 $23.64 $49,170 3520 Police Property Clerk Police Property Clerk 2080 C-106 $12.62 $26,244 $19.76 $41,091 6 NA NA NA NA $12.76 $26,547 $20.42 $42,475 3521 Police Property Supervisor Police Property Supervisor 2080 C-113 $17.80 $37,027 $27.75 $57,717 13 NA NA NA NA $17.96 $37,354 $28.73 $59,766 3534 Crime Scene Technician Crime Scene Technician 2080 C-112 $16.93 $35,208 $26.45 $55,013 12 NA NA NA NA $17.10 $35,575 $27.37 $56,920 3560 Police Communication Supervisor Dispatch Supervisor 2080 C-115 $19.61 $40,795 $30.54 $63,529 16 NA NA NA NA $20.79 $43,242 $33.26 $69,187 3568 Police Communication Operator Trainee Dispatcher Trainee 2080 C-109 $14.62 $30,401 $22.87 $47,579 10 NA NA NA NA $15.51 $32,268 $24.82 $51,628 3571 Police Communication Operator Dispatcher 2080 C-112 $16.93 $35,208 $26.45 $55,013 12 NA NA NA NA $17.10 $35,575 $27.37 $56,920 3572 Senior Police Communication Operator Senior Dispatcher 2080 C-113 $17.80 $37,027 $27.75 $57,717 14 NA NA NA NA $18.86 $39,222 $30.17 $62,754 4600 Tree Trimmer Tree Trimmer 2080 C-108 $13.93 $28,972 $21.77 $45,281 8 NA NA NA NA $14.07 $29,268 $22.51 $46,828 4603 Arborist Arborist 2080 C-111 $16.12 $33,520 $25.21 $52,445 11 NA NA NA NA $16.29 $33,881 $26.06 $54,210 4625 Parks Service Technician I Parks Service Technician 2080 C-104 $11.43 $23,775 $17.87 $37,171 4 NA NA NA NA $11.58 $24,079 $18.52 $38,526 4635 Parks Service Technician II Senior Parks Service Technician 2080 C-108 $13.93 $28,972 $21.77 $45,281 8 NA NA NA NA $14.07 $29,268 $22.51 $46,828 4645 Parks Service Technician III Lead Parks Service Technician 2080 C-111 $16.12 $33,520 $25.21 $52,445 11 NA NA NA NA $16.29 $33,881 $26.06 $54,210 4671 Parks Service Supervisor I Parks Service Foreman 2080 C-114 $18.61 $38,716 $29.11 $60,555 14 NA NA NA NA $18.86 $39,222 $30.17 $62,754 4672 Parks Service Supervisor II Parks Service Supervisor 2080 C-116 $20.61 $42,873 $32.10 $66,773 16 NA NA NA NA $20.79 $43,242 $33.26 $69,187 4760 Pool Guard Pool Lifeguard 2080 C-105 $12.06 $25,074 $18.78 $39,064 5 NA NA NA NA $12.16 $25,283 $19.45 $40,452 4762 Recreation Leader I Recreation Leader 2080 C-105 $12.06 $25,074 $18.78 $39,064 5 NA NA NA NA $12.16 $25,283 $19.45 $40,452 4763 Recreation Leader II Senior Recreation Leader 2080 C-107 $13.24 $27,543 $20.67 $42,983 7 NA NA NA NA $13.40 $27,874 $21.44 $44,598 4765 Aquatic Programmer Aquatics Coordinator 2080 C-109 $14.62 $30,401 $22.87 $47,579 9 NA NA NA NA $14.77 $30,731 $23.64 $49,170 4775 Recreation Programmer II Senior Recreation Coordinator 2080 C-111 $16.12 $33,520 $25.21 $52,445 11 NA NA NA NA $16.29 $33,881 $26.06 $54,210 4784 Recreation Program Support Technician Recreation Facilities Support Custodian 2080 C-109 $14.62 $30,401 $22.87 $47,579 9 NA NA NA NA $14.77 $30,731 $23.64 $49,170 Appendix BB.2 Job Code Current Job Title Proposed Job Title Hourly Based on Hours Worked Per Year Annual Salary Hourly Based on Hours Worked Per Year Annual Salary Hourly Based on 1950 Annual Salary Based on 1950 Hourly Based on 1950 Annual Salary Based on 1950 Hourly Based on 2080 Annual Salary Based on 2080 Hourly Based on 2080 Annual Salary Based on 2080 Range Range Classification Information Current Salary Information Proposed Salary Information Hours Worked Per Year Current Salary Range Range Range Proposed Salary Range Range Range 4785 Recreation Programmer I Recreation Coordinator 2080 C-109 $14.62 $30,401 $22.87 $47,579 9 NA NA NA NA $14.77 $30,731 $23.64 $49,170 5110 Field Service Representative I Meter Reader 2080 C-106 $12.62 $26,244 $19.76 $41,091 6 NA NA NA NA $12.76 $26,547 $20.42 $42,475 5111 Field Service Representative II Senior Meter Reader 2080 C-107 $13.24 $27,543 $20.67 $42,983 8 NA NA NA NA $14.07 $29,268 $22.51 $46,828 5113 0 Account Collector 1950 0 $0 $0 7 $13.40 $26,132 $21.44 $41,811 $13.40 $27,874 $21.44 $44,598 5114 0 Senior Account Collector 1950 0 $0 $0 11 $16.29 $31,763 $26.06 $50,822 $16.29 $33,881 $26.06 $54,210 5125 Customer Service Representative Customer Service Representative 1950 C-107 $14.12 $27,543 $22.04 $42,983 7 $13.40 $26,132 $21.44 $41,811 $13.40 $27,874 $21.44 $44,598 5126 Customer Service Representative (40hrs)Customer Service Representative (40hrs)2080 C-107 $13.24 $27,543 $20.66 $42,983 7 NA NA NA NA $14.07 $29,268 $22.51 $46,828 5128 Customer Service Accounting Representative Billing Specialist 1950 C-108 $14.86 $28,972 $23.22 $45,281 9 $14.77 $28,810 $23.64 $46,097 $14.77 $30,731 $23.64 $49,170 5135 Customer Service Specialist Customer Service Specialist 1950 C-110 $16.39 $31,960 $25.51 $49,742 10 $15.51 $30,251 $24.82 $48,401 $15.51 $32,268 $24.82 $51,628 5160 Senior Customer Service Representative Senior Customer Service Representative 1950 C-111 $17.19 $33,520 $26.89 $52,445 11 $16.29 $31,763 $26.06 $50,822 $16.29 $33,881 $26.06 $54,210 5165 Customer Service Trainer Customer Service Trainer 1950 C-114 $19.85 $38,716 $31.05 $60,555 13 $17.96 $35,019 $28.73 $56,031 $17.96 $37,354 $28.73 $59,766 5355 Gas Apprentice Gas Technician - Apprentice 2080 C-107 $13.24 $27,543 $20.67 $42,983 8 NA NA NA NA $14.07 $29,268 $22.51 $46,828 5357 Gas Technician I Gas Technician 2080 C-109 $14.62 $30,401 $22.87 $47,579 10 NA NA NA NA $15.51 $32,268 $24.82 $51,628 5365 Gas Technician II Senior Gas Technician 2080 C-111 $16.12 $33,520 $25.21 $52,445 13 NA NA NA NA $17.96 $37,354 $28.73 $59,766 5375 Gas Technician III Lead Gas Technician 2080 C-114 $18.61 $38,716 $29.11 $60,555 16 NA NA NA NA $20.79 $43,242 $33.26 $69,187 5379 Gas Specialist Gas System Specialist 2080 C-115 $19.61 $40,795 $30.54 $63,529 18 NA NA NA NA $22.92 $47,674 $36.67 $76,278 5383 Gas Supervisor Gas Operations Supervisor 2080 C-116 $20.61 $42,873 $32.10 $66,773 20 NA NA NA NA $25.27 $52,561 $40.43 $84,097 5540 Water Plant Operator Trainee Water Plant Operator Trainee 2080 C-107 $13.24 $27,543 $20.67 $42,983 8 NA NA NA NA $14.07 $29,268 $22.51 $46,828 5550 Water Plant Operator C Water Plant Operator C 2080 C-112 $16.93 $35,208 $26.45 $55,013 13 NA NA NA NA $17.96 $37,354 $28.73 $59,766 5560 Water Plant Operator B Water Plant Operator B 2080 C-113 $17.80 $37,027 $27.75 $57,717 15 NA NA NA NA $19.80 $41,183 $31.68 $65,892 5561 Water Plant Operator A Water Plant Operator A 2080 C-114 $18.61 $38,716 $29.11 $60,555 17 NA NA NA NA $21.83 $45,404 $34.93 $72,646 5570 Water Plant Chief Operator Water Plant Chief Operator 2080 C-116 $20.61 $42,873 $32.10 $66,773 20 NA NA NA NA $25.27 $52,561 $40.43 $84,097 5700 Wastewater Treatment Plant Operator-Trainee Wastewater Treatment Plant Operator Trainee 2080 C-107 $13.24 $27,543 $20.67 $42,983 8 NA NA NA NA $14.07 $29,268 $22.51 $46,828 5701 Wastewater Treatment Plant Operator-C Wastewater Treatment Plant Operator C 2080 C-112 $16.93 $35,208 $26.45 $55,013 13 NA NA NA NA $17.96 $37,354 $28.73 $59,766 5710 Wastewater Treatment Plant Operator-B Wastewater Treatment Plant Operator B 2080 C-113 $17.80 $37,027 $27.75 $57,717 15 NA NA NA NA $19.80 $41,183 $31.68 $65,892 5720 Wastewater Treatment Plant Operator-A Wastewater Treatment Plant Operator A 2080 C-114 $18.61 $38,716 $29.11 $60,555 17 NA NA NA NA $21.83 $45,404 $34.93 $72,646 5730 Wastewater Treatment Plant-Chief Operator Wastewater Treatment Plant Chief Operator 2080 C-116 $20.61 $42,873 $32.10 $66,773 20 NA NA NA NA $25.27 $52,561 $40.43 $84,097 5741 Industrial Pretreatment Technician Industrial Pretreatment Inspector 2080 C-113 $17.80 $37,027 $27.75 $57,717 14 NA NA NA NA $18.86 $39,222 $30.17 $62,754 6000 Solid Waste Worker Solid Waste Worker 2080 C-105 $12.06 $25,074 $18.78 $39,064 6 NA NA NA NA $12.76 $26,547 $20.42 $42,475 6001 Container Maintenance Worker Container Maintenance Worker 2080 C-107 $13.24 $27,543 $20.67 $42,983 8 NA NA NA NA $14.07 $29,268 $22.51 $46,828 6003 Solid Waste Yard Maintenance Leader Senior Solid Waste Worker 2080 C-107 $13.24 $27,543 $20.67 $42,983 8 NA NA NA NA $14.07 $29,268 $22.51 $46,828 6005 Transfer Station / Scales Operator Transfer Station / Scales Operator 2080 C-107 $13.24 $27,543 $20.67 $42,983 9 NA NA NA NA $14.77 $30,731 $23.64 $49,170 6014 Welder Welder/Manufacturer 2080 C-111 $16.12 $33,520 $25.21 $52,445 13 NA NA NA NA $17.96 $37,354 $28.73 $59,766 6015 Solid Waste Technical Operator Solid Waste Technical Operator 2080 C-108 $13.93 $28,972 $21.77 $45,281 9 NA NA NA NA $14.77 $30,731 $23.64 $49,170 6020 Solid Waste Equipment Operator Solid Waste Equipment Operator 2080 C-111 $16.12 $33,520 $25.21 $52,445 12 NA NA NA NA $17.10 $35,575 $27.37 $56,920 6026 Solid Waste Accounts Coordinator Solid Waste Accounts Coordinator 2080 C-111 $16.12 $33,520 $25.21 $52,445 11 NA NA NA NA $16.29 $33,881 $26.06 $54,210 6027 Solid Waste Accounts Coordinator Solid Waste Code Enforcement Inspector 2080 C-111 $16.12 $33,520 $25.21 $52,445 11 NA NA NA NA $16.29 $33,881 $26.06 $54,210 6036 Solid Waste Supervisor I Solid Waste Service Foreman 2080 C-114 $18.61 $38,716 $29.11 $60,555 14 NA NA NA NA $18.86 $39,222 $30.17 $62,754 6040 Solid Waste Supervisor II Solid Waste Supervisor 2080 C-116 $20.61 $42,873 $32.10 $66,773 18 NA NA NA NA $22.92 $47,674 $36.67 $76,278 6500 Custodial Worker Custodial Worker 2080 C-102 $10.37 $21,567 $16.25 $33,792 3 NA NA NA NA $11.03 $22,932 $17.64 $36,691 Appendix BB.2 Job Code Current Job Title Proposed Job Title Hourly Based on Hours Worked Per Year Annual Salary Hourly Based on Hours Worked Per Year Annual Salary Hourly Based on 1950 Annual Salary Based on 1950 Hourly Based on 1950 Annual Salary Based on 1950 Hourly Based on 2080 Annual Salary Based on 2080 Hourly Based on 2080 Annual Salary Based on 2080 Range Range Classification Information Current Salary Information Proposed Salary Information Hours Worked Per Year Current Salary Range Range Range Proposed Salary Range Range Range 6540 Maintenance Worker Maintenance Worker 2080 C-105 $12.06 $25,074 $18.78 $39,064 5 NA NA NA NA $12.16 $25,283 $19.45 $40,452 8000 Library Page Library Page 1950 Hourly $10.18 $19,851 $10.18 $19,851 2 $10.50 $20,475 $16.80 $32,760 $10.50 $21,840 $16.80 $34,944 8305 School Crossing Guard Lead School Crossing Guard Lead 2080 C-105 $12.06 $25,074 $18.78 $39,064 5 NA NA NA NA $12.16 $25,283 $19.45 $40,452 8355 Police Aide Police Aide 2080 C-104 $11.43 $23,775 $17.87 $37,171 4 NA NA NA NA $11.58 $24,079 $18.52 $38,526 8525 Parking, Facilities & Security Aide Parking, Facilities & Security Aide 2080 C-104 $11.43 $23,775 $17.87 $37,171 5 NA NA NA NA $12.16 $25,283 $19.45 $40,452 1 ADDENDUM Implement proposal provided by Public Sector Personnel Consultants (“PSPC”) to City Council on May 14, 2019, that updates job classifications, job descriptions, pay range tables, one-time compression adjustment and 40-hour work week for all classifications. Effective immediately, all job classifications shall be based on a 40-hour work week. Effective on the first day of the payroll period that includes October 1, 2019 and prior to the merit pay increase and pay adjustments in Article 9, Section 1(A), the following shall occur: Appendix A – Alphabetical Listing of Job Classifications shall be amended with the following: Appendix AA.1 and AA.2, which are incorporated by reference and attached hereto. Appendix B – C.W.A. Pay Range Tables Appendix BB.1 and BB.2, which are incorporated by reference and attached hereto. One-time pay adjustment based on 40-hour work week. Any employee who is below the minimum rate of pay in Appendix BB will be increased to the minimum. Employee’s rate of pay may also be adjusted based on years of service in the employee’s job classification as of October 1, 2019, with a maximum adjustment of $6,000.00 unless the employee earns less than $65,000.00 and their job position is more than 8% below the market according to the PSPC proposal. Employees will not receive credit for years of service in prior job positions. Adjustments are based on the following scale: Years in Job Percentage Through the Range 0 0% 1 5% 2 10% 3 15% 4 20% 5 25% 6 30% 7 35% 8 40% 9 45% 10 50% 11 52.5% 2 12 55.0% 13 57.5% 14 60.0% 15 62.5% 16 65.0% 17 67.5% 18 70.0% 19 72.5% 20 75.0% 21 75.0% 22 75.0% 23 75.0% 24 75.0% 25+ 75.0% For the remainder of this Agreement, employees in job classifications based on a 37.5 work week shall remain in the 37.5 work week classification and be subject to the same rate of pay, schedule, benefits, and other emoluments as provided to 37.5-hour employees in this Agreement. However, a 37.5-hour employee who changes positions for any reason, including but not limited to transfers, promotions, demotions, etc., will lose this grandfather status and will have a new rate of pay, schedule, benefits, and other emoluments as provided to a 40-hour employee in this Agreement. Employees who are above the maximum hourly rate as provided in Appendix BB shall not receive any increases in pay. All Union represented employees shall have the opportunity to appeal why their job classification was not properly classified by the PSPC study. This is the only topic eligible for appeal relating to the PSPC study. It is a requirement for the employee to submit their request in writing with specific detail on the attached form, along with supporting evidence. All appeals must be submitted within 30 calendar days from the date the revised job descriptions become available to the CWA. The appeal will be submitted to the CWA Executive Board. If supported by the CWA Executive Board, the appeal must be submitted within 15 days to the employee’s Department Head for review. Within 30 calendar days, the Department Head will respond with approval or denial to the Human Resources Department, which will provide the package to the City Manager for final consideration. The City Manager will have 30 calendar days to render a decision which is final and binding. This appeal process is not subject to further appeal, grievance, arbitration, or any other remedy in this Agreement. 3 IN WITNESS WHEREOF, the parties hereto have made and executed this Addendum on this _____ day of September, 2019. COMMUNICATIONS WORKERS OF AMERICA, LOCAL 3179 ____________________________________ Michael Head, Vice President Countersigned: CITY OF CLEARWATER ____________________________ ___________________________________ George N. Cretekos William B. Horne II Mayor City Manager Approved as to form: Attest: ____________________________ ___________________________________ Pamela Akin Rosemarie Call City Attorney City Clerk Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6651 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 6.1 SUBJECT/RECOMMENDATION: Approve a 5-year Revocable License Agreement, from September 1, 2019 through August 31, 2024, between the City of Clearwater and Sunsets at Pier 60 Society, Inc. (Agency) to provide a nightly festival at Pier 60 Park to promote tourism to Clearwater and Clearwater Beach and authorize the appropriate officials to execute same. (consent) SUMMARY: Sunsets at Pier 60 Society, Inc. (Agency) entered into a trial agreement with the City on March 2, 1995 to provide the nightly festival known as “Sunsets at Pier 60.” The event met with great success and the Agency has been providing the festival for the past 24 years. The current agreement with Sunsets was approved by Council on June 4, 2009. On September 1, 2011, an amendment was approved to establish a clearly defined “License Area” and to strengthen and clarify language in regard to Sunsets being responsible for vendor and performer selection. The Agreement was renewed according to the terms of the original agreement on July 1, 2014 and expired on June 30, 2019. It has since been operating on a month-to-month basis. Since the beginning, the nightly festivals have grown to include not only events on Pier 60 but also a portion of Beachwalk and Pier 60 Park to promote events throughout the year, including Sugar Sand and Sunsets Cinema. Weather permitting, the Agency is responsible to provide a nightly Festival at Pier 60 Park from 2 hours before sunset until 2 hours after sunset. The Festival may include activities such as arts and crafts vendors, music, concerts, dance, entertainers, and special events and activities. The agreement spells out the appropriate uses of Pier 60, Pier 60 Park, and Beachwalk as well as the maintenance and insurance requirements of the Agency. Also, the amended language of September 1, 2011 has been included in this agreement. The City will provide the following funding and in-kind services: ·An operational grant from the parking fund of $22,900 has been provided for in the past; however, staff is recommending that the grant be reduced to $18,000 for Fiscal Year 2019/20 and eventually be eliminated by Fiscal Year 2022/23. Grants for future years are subject to annual budget approval by the City Council. ·Beach, lawn, and landscape maintenance for all areas on and around Pier 60 and Pier 60 Park. Page 1 City of Clearwater Printed on 9/13/2019 File Number: ID#19-6651 ·Maintenance for all major capital components of Pier 60, Pier 60 Park, and Beachwalk. ·Use of existing furnishings on site, i.e. chairs, tables, PA system etc. APPROPRIATION CODE AND AMOUNT: Funds are budgeted in Parking Operations cost code 4351333-582000, aid to private organizations, to fund the fiscal year 2019/20 contribution. Future year funds will be requested in the annual budget process as outlined in the agreement. USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 9/13/2019 1 REVOCABLE LICENSE AGREEMENT BETWEEN CITY OF CLEARWATER AND SUNSETS AT PIER 60 SOCIETY, INC. This License Agreement is made and entered into between the City of Clearwater, whose address is: Attn: Parks and Recreation Director, Post Office Box 4748, Clearwater, FL 33758-4748, hereinafter referred to as the City, and Sunsets at Pier 60 Society, Inc., d/b/a Sunsets at Pier 60 Day Festival, whose address is: P.O. Box 3595, Clearwater, FL 33767, hereinafter referred to as the Agency. WHEREAS, it has been determined that for the past 13 yearssince 1995 the Agency has provided a valuable service to the City by promoting tourism on Clearwater Beach through its nightly festival (“Festival”) known as “Sunsets at Pier 60”; and ” as well as other events such as the Sugar Sand Festival and films in the park; and WHEREAS, the City desires to continue this partnership of providing a revocable license for a portionportions of Pier 60 and, Pier 60 Park for the Festivaland Beachwalk; and WHEREAS, the City and Agency originally entered into an agreement on March 2, 1995, providing the Festival on an ongoing basis, which can be terminated in writing by either party; and WHEREAS, the City and Agency agree that the originalentered into a second agreement is now outdatedon July 1, 2009, providing the Festival on an ongoing basis; and WHEREAS, the Festival has experienced great success, and therefore the Parties mutually desire to enter into a new more formal Agreement should be entered into to protect the interest of the City as well as the Agencyagreement; and NOW, THEREFORE, the partiesParties agree as follows: ARTICLE I. TERM, LICENSE AREA, EXCLUSIVITY 1. Term: The agreement dated March 2, 1995 shall be revoked and replaced upon adoption of this agreement (“License Agreement” or “Agreement”) as of the date of full execution by the parties. The term of this Agreement shall be for a period of 5 years commencing on the 1st day of July, 2009September 2019 and continuing through the 30th31st day of June, 2014August 2024 (“Termination Date”) unless earlier terminated under the terms of this Agreement. 2. Options to Renew: This Agreement may be extended by mutual written agreement of the parties for one (1) additional period of five (5) years, on the same terms and conditions as are set forth herein. 3. License Area: Agency shall have exclusive use of the “License Area” as more particularly described in Exhibit “A” (attached hereto and incorporated herein) only for the purposes of 2 conducting the Festival and only to the extent provided for in this Agreement. The Agency’s exclusivity of the License Area is subject to the occupation by parties with which the City has entered into agreements to provide services and activities other than the Festival. ARTICLE II. RESPONSIBILITIES OF THE AGENCY 1. Services to be Provided: Weather permitting, the Agency shall provide a Festival at Pier 60 Park to promote tourism to Clearwater and Clearwater Beach. a) Programs: The Agency shall provide a nightly Festival at Pier 60 Park by providing activities such as: i) Arts and Crafts Vendors ii) Entertainment (music, concerts, dance, etc.) iii) Entertainers iv) Special event shows/activities b) Assistance to the Community: The Agency will maintain communication and interaction with the surrounding community in regard to the type of entertainment provided, noise, special activities to promote the neighborhood, etc. c) Assistance to the City: Provide Agency personnel and volunteers to coordinate and operate all functions of the Festival at Pier 60. d) Hours and Days of Operation: Weather permitting, the Agency will provide “Sunsets at Pier 60” 7 days a week for approximately 2 hours before until 2 hours after sunset (four hours per day). e) Sunsets at Pier 60, Inc. is an independent non-profit organization and for purposes of this License is an independent contractor. This agreement shall not be construed to create a partnership, joint venture or other legal relationship between the City and Sunsets. All parties/vendors/participants of the Festival, and all actions taken by the Sunsets Board of Trustees or Sunset’s management related to such parties, shall be at Sunset’s sole discretion in accordance with the law and the terms of this Agreement. 2. Use of Pier 60 and, Pier 60 Park and Beachwalk: a) No Illegal Use: The Agency promises and agrees that it will abide by law and will make or allow no unlawful, improper or offensive use of the premises. Further, the Agency understands and agrees that this provision specifically prohibits, among other acts, the sale, consumption or use of alcoholic beverages or controlled substances anywhere in, on or around Pier 60 and, Pier 60 Park and Beachwalk and those adjacent areas used by the Agency. 3 b) Rules for Use: Rules and regulations governing the Festival activities, may be established by the Agency, providing they are not in conflict or inconsistent with the ordinances, policies or operating rules of the City, other applicable law or of this Agreement. Such rules and regulations developed by this Agency may provide for and allow reasonable vendor fees to be retained by the Agency. c) Inspection by City: The Agency understands and agrees that the Festival premises may be entered and inspected at any time by the City’s officers, agents and employees. d) General Adherence to City Ordinances: Notwithstanding any limitations implied by the provisions above, the Agency promises to observe all City ordinances. e) Signage: The Agency may place an identification sign advertising the Festival in Pier 60 Park according to City codes with prior written approval from the City at the Agency’s expense. f) Structure: No permanent alterations or improvements to the Pier or Park may be made without the written consent of the City. Any permanent structural additions approved by the City will become City property. 3. Maintenance of the Premises by the Agency. a) Custodial Maintenance: During the times of the event and when the event is being held, the Agency shall maintain the area used by the Festival in a clean and orderly condition. b) Repair of Damage: The Agency understands and agrees that it is responsible for and will cause to be repaired at the Agency’s expense damage to the premises as a result of its occupancy other than normal wear and tear or vandalism. 4. Payment for all Operating Expenses: a) The Agency is responsible to pay all operating expenses associated with the Festival including salaries, utilities, custodial supplies, operating supplies, entertainment contracts, advertising, refuse collection, security, etc. b) The City will provide maintenance through its Parks and Recreation and Building and Maintenance Departments for all major capital components of the Pier, Park and ParkBeachwalk including painting, plumbing, electrical, concrete repairs, piling and deck repair, etc. The City shall have sole discretion in determining the scheduling and extent of capital maintenance projects. 5. Payment of Fees and Taxes: The Agency shall obtain all required licenses at its own expense and shall pay all required taxes required by law, necessary to the Agency’s 4 operation at Pier 60 and, Pier 60 Park and Beachwalk, including but not limited to any ad valorem real property taxes, sales taxes and personal property that may be assessed against the premises during the term of this Agreement. 6. Scheduled Reports of Agency Activities: The Agency shall furnish the City Parks and Recreation Department, with an annual report of activities conducted under the provisions of this Agreement within sixty (60) days of the end of the Agency’s fiscal year. Each report is to identify as an example the type of vendors displaying goods, the type of activities, programs offered, etc. 7. Creation, Use, and Maintenance of Financial Records: a) Creation of Records: Agency shall create and maintain financial and accounting records, books, documents, policies, practices, procedures and any information necessary to reflect fully the financial activities of the Agency. Such records shall be available and accessible at all times for inspection, review, or audit by authorized City representatives and shall produce such records as required by law. b) Use of Records: Agency shall produce such reports and analyses that may be required by the City to document the proper and prudent stewardship and use of the facilities and any cash funds donated to this cause. c) Maintenance of Records: All records created hereby are to be retained and maintained for a period not less than five (5) years, or as required by law. 8. Non-discrimination: Notwithstanding any other provisions of this Agreement during the term of this Agreement, the Agency for itself, agents and representatives, as part of the consideration for this Agreement, does covenant and agree that: a) Nondiscrimination: Agency understands and agrees that no person shall,it will not discriminate on the groundsbasis of race, color, religion, sex, handicap, national origin, religion, marital status or political belief, be excluded from participationany other protected class in, denied the benefit(s) of, accordance with state or be otherwise discriminated against as an employee, volunteer, or client of the provider.federal law. Agency agrees to maintain reasonable accommodation and access for handicapped persons with disabilities, as required by law. b) Inclusion in Subcontracts: The Agency agrees to include and the requirement to adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved sub-contracts. c) Breach of Nondiscrimination Covenants: In the event of conclusive evidence of a breach of any of the above non-discrimination covenants, the City shall have the right to terminate this Agreement immediately. 9. Publicizing of City Support: Agency agrees to utilize every reasonable opportunity to publicize the support received from the City. Agency further agrees to supply the City up 5 to three (3) copies of any publication developed in connection with implementation of programs addressed by this Agreement. Such publications will state that the program is supported by the City. 10. Liability and Indemnification: The Agency shall act as an independent contractor and agrees to assume all risks of providing the program activities and services herein agreed and all liability therefore, and shall defend, indemnify, and hold harmless the City, its officers, agents, and employees from and against any and all claims of loss, liability, and damages of whatever nature, to persons and property, including, without limiting the generality of the foregoing, death of any person and loss of the use of any property. This includes, but is not limited to matters arising out of or claimed to have been caused by or in any manner related to the Agency’s activities or those of any approved or unapproved invitee, contractor, subcontractor, or other person approved, authorized, or permitted by the Agency in or about its premises whether or not based on negligence. Nothing herein shall be construed as consent by the City to be sued by third parties, or as a waiver or modification of the provisions of Section 768.28, Florida Statutes or the Doctrine of Sovereign Immunity. 11. Insurance: The Agency shall procure at its expense and maintain during the term of this Agreement insurance as shown below: a) A Comprehensive General Liability policy covering claims for injuries to persons or damage to property which may arise from or in connection with use of Pier 60 or Pier 60 Park premisesthe License Area by the Agency including all activities occurring thereon. b) An Automobile Liability Policy covering claims for injuries to persons or damage to property that arise from or in connection with use of a motor vehicle owned by the Agency. c) Insurance procured in accordance with Sections 11 (a) and (b) shall have minimum coverage limits of $1,000,000. d) Each insurance policy issued as a requirement of this Agreement shall name the City of Clearwater as an additional named insured. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials, employees, agents or volunteers. e) Worker’s Compensation. Coverage shall apply for all employees in an amount at least equal to the statutory limits of coverage according to applicable State and Federal laws. In addition, the policy shall include employer’s liability coverage with a limit of $500,000 per occurrence. f) The Agency shall furnish the City with Certificate(s) of Insurance with all endorsements affecting coverage required by this section. These forms shall be received and approved by the Parks and Recreation Director before execution of this Agreement by authorized City officials. The Agency shall provide a copy of 6 any or all insurance policies upon request by the City. All policies of insurance must be endorsed to provide the City with thirty (30) days’ notice of cancellation or restriction. ARTICLE III. RESPONSIBILITIES OF THE CITY 1. Grant of Funds: The City, for the 2008/2009 budgetfiscal year, has provided 2019/2020, will provide a grant of $23,87018,000 to the Agency to assist in funding Agency activities and expenses as identified in this Agreement. Grants for future years of this Agreement are subject to annual budget approval by the City Council, with the goal of reducing this cash subsidy by $6,000 per year until it is reduced to zero for fiscal year 2022/2023. 2. Grant of In-Kind Services: a) The City agrees to provide beach, lawn and landscape maintenance services for all areas on Pier 60 and surrounding park property at the City’s discretion and as annual budgets allow. b) The City will provide maintenance through its Building and Maintenance and Parks and Recreation Departments for all major capital components of the Pier and60, Pier 60 Park, and Beachwalk. The City shall have sole discretion in determining the scheduling and extent of capital maintenance projects. c) The City will not provide any other additional in-kind services, supplies, labor or equipment whether on loan or for consumption to the Agency. d) The City will allow the Agency to use an agreed upon inventory of existing furnishings remaining on site i.e. chairs, tables, etc. Agency will be responsible for maintenance and replacement of items if needed. 3. City Liaison: The Recreation Special Events Division of the City of Clearwater will serve as the City Liaison for the Agency. ARTICLE IV. DISCLAIMER OF WARRANTIES This Agreement constitutes the entire Agreement between the parties on the subject hereof and may not be changed, modified, or discharged except by written Amendment duly executed by both parties. No representations or warranties by either party shall be binding unless expressed herein or in a duly executed Amendment hereof. ARTICLE V. TERMINATION/ASSIGNMENT 1. With or Without Cause: Either party may terminate this Agreement by providing fifteen (15) days written notice to the other party. 2. For Municipal Purpose: The City may terminate this Agreement in the event it determines that the premises are required for any other municipal purposes by giving 7 fifteen (15) days written notice of such intended use, following which this Agreement shall terminate in every respect, and both parties shall be relieved of any further obligations hereunder, except that Agency shall be responsible for full payment of all costs and expenses resulting from the operation hereof, together with any other monies due in accordance with this Agreement. 3. This Agreement is not assignable. Any attempt to assign this Agreement shall render this Agreement immediately null and void in its entirety. ARTICLE VI. NOTICE Any notice required or permitted to be given by the provisions of this Agreement shall be conclusively deemed to have been received by a party hereto on the date it is hand-delivered to such party at the address indicated below (or at such other address as such party shall specify to the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth (5th) business day after the day on which such notice is mailed and properly addressed. 1. If to City, addressed to Parks and Recreation Director, P.O Box 4748, Clearwater, FL 33758. With copy to: City Attorney, P.O. Box 4748, Clearwater, FL 33758. 2. If to Agency, addressed to Sunsets at Pier 60 Society, Inc., President (title), ______________________________________________________(address)., P.O. Box 3595, Clearwater, FL 33767. ARTICLE VII. EFFECTIVE DATE The effective date of this Agreement shall be as of the _____ day of _________ 2009_______________ 2019. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this ____________day of ______________________, 2009____________________, 2019. SUNSETS AT PIER 60 SOCIETY, INC. By: _______________________________ Printed Name: ___________________ Chief Executive Officer Countersigned: CITY OF CLEARWATER, FLORIDA ____________________________ By: ________________________ 8 Frank V. HibbardGeorge N. Cretekos William B. Horne, II Mayor City Manager Approved as to form: Attest: __________________________________ ______________________________ Laura Mahony Cynthia E. Goudeau Owen Kohler Rosemarie Call Assistant City Attorney City Clerk 9 10 SUNSETS AT PIER 60 SOCIETY, INC. By: _______________________________ Printed Name: ___________________ Chief Executive Officer 1 REVOCABLE LICENSE AGREEMENT BETWEEN CITY OF CLEARWATER AND SUNSETS AT PIER 60 SOCIETY, INC. This License Agreement is made and entered into between the City of Clearwater, whose address is: Attn: Parks and Recreation Director, Post Office Box 4748, Clearwater, FL 33758-4748, hereinafter referred to as the City, and Sunsets at Pier 60 Society, Inc., d/b/a Sunsets at Pier 60 Day Festival, whose address is: P.O. Box 3595, Clearwater, FL 33767, hereinafter referred to as the Agency. WHEREAS, since 1995 the Agency has provided a valuable service to the City by promoting tourism on Clearwater Beach through its nightly festival (“Festival”) known as “Sunsets at Pier 60” as well as other events such as the Sugar Sand Festival and films in the park; and WHEREAS, the City desires to continue this partnership of providing a revocable license for portions of Pier 60, Pier 60 Park and Beachwalk; and WHEREAS, the City and Agency originally entered into an agreement on March 2, 1995, providing the Festival on an ongoing basis; and WHEREAS, the City and Agency entered into a second agreement on July 1, 2009, providing the Festival on an ongoing basis; and WHEREAS, the Festival has experienced great success, and therefore the Parties mutually desire to enter into a new agreement; and NOW, THEREFORE, the Parties agree as follows: ARTICLE I. TERM, LICENSE AREA, EXCLUSIVITY 1. Term: The term of this Agreement shall be for a period of 5 years commencing on the 1st day of September 2019 and continuing through the 31st day of August 2024 (“Termination Date”) unless earlier terminated under the terms of this Agreement. 2. Options to Renew: This Agreement may be extended by mutual written agreement of the parties for one (1) additional period of five (5) years, on the same terms and conditions as are set forth herein. 3. License Area: Agency shall have exclusive use of the “License Area” as more particularly described in Exhibit “A” (attached hereto and incorporated herein) only for the purposes of conducting the Festival and only to the extent provided for in this Agreement. The Agency’s exclusivity of the License Area is subject to the occupation by parties with which the City has entered into agreements to provide services and activities other than the Festival. 2 ARTICLE II. RESPONSIBILITIES OF THE AGENCY 1. Services to be Provided: Weather permitting, the Agency shall provide a Festival at Pier 60 Park to promote tourism to Clearwater and Clearwater Beach. a) Programs: The Agency shall provide a nightly Festival at Pier 60 Park by providing activities such as: i) Arts and Crafts Vendors ii) Entertainment (music, concerts, dance, etc.) iii) Entertainers iv) Special event shows/activities b) Assistance to the Community: The Agency will maintain communication and interaction with the surrounding community in regard to the type of entertainment provided, noise, special activities to promote the neighborhood, etc. c) Assistance to the City: Provide Agency personnel and volunteers to coordinate and operate all functions of the Festival at Pier 60. d) Hours and Days of Operation: Weather permitting, the Agency will provide “Sunsets at Pier 60” 7 days a week for approximately 2 hours before until 2 hours after sunset (four hours per day). e) Sunsets at Pier 60, Inc. is an independent non-profit organization and for purposes of this License is an independent contractor. This agreement shall not be construed to create a partnership, joint venture or other legal relationship between the City and Sunsets. All parties/vendors/participants of the Festival, and all actions taken by the Sunsets Board of Trustees or Sunset’s management related to such parties, shall be at Sunset’s sole discretion in accordance with the law and the terms of this Agreement. 2. Use of Pier 60, Pier 60 Park and Beachwalk: a) No Illegal Use: The Agency promises and agrees that it will abide by law and will make or allow no unlawful, improper or offensive use of the premises. Further, the Agency understands and agrees that this provision specifically prohibits, among other acts, the sale, consumption or use of alcoholic beverages or controlled substances anywhere in, on or around Pier 60, Pier 60 Park and Beachwalk and those adjacent areas used by the Agency. b) Rules for Use: Rules and regulations governing the Festival activities may be established by the Agency, providing they are not in conflict or inconsistent with the ordinances, policies or operating rules of the City, other applicable law or of this Agreement. Such rules and regulations developed by this Agency may provide for and allow reasonable vendor fees to be retained by the Agency. 3 c) Inspection by City: The Agency understands and agrees that the Festival premises may be entered and inspected at any time by the City’s officers, agents and employees. d) General Adherence to City Ordinances: Notwithstanding any limitations implied by the provisions above, the Agency promises to observe all City ordinances. e) Signage: The Agency may place an identification sign advertising the Festival in Pier 60 Park according to City codes with prior written approval from the City at the Agency’s expense. f) Structure: No permanent alterations or improvements to the Pier or Park may be made without the written consent of the City. Any permanent structural additions approved by the City will become City property. 3. Maintenance of the Premises by the Agency. a) Custodial Maintenance: During the times of the event and when the event is being held, the Agency shall maintain the area used by the Festival in a clean and orderly condition. b) Repair of Damage: The Agency understands and agrees that it is responsible for and will cause to be repaired at the Agency’s expense damage to the premises as a result of its occupancy other than normal wear and tear or vandalism. 4. Payment for all Operating Expenses: a) The Agency is responsible to pay all operating expenses associated with the Festival including salaries, utilities, custodial supplies, operating supplies, entertainment contracts, advertising, refuse collection, security, etc. b) The City will provide maintenance through its Parks and Recreation and Building and Maintenance Departments for all major capital components of the Pier, Park and Beachwalk including painting, plumbing, electrical, concrete repairs, piling and deck repair, etc. The City shall have sole discretion in determining the scheduling and extent of capital maintenance projects. 5. Payment of Fees and Taxes: The Agency shall obtain all required licenses at its own expense and shall pay all required taxes required by law, necessary to the Agency’s operation at Pier 60, Pier 60 Park and Beachwalk, including but not limited to any ad valorem real property taxes, sales taxes and personal property that may be assessed against the premises during the term of this Agreement. 6. Scheduled Reports of Agency Activities: 4 The Agency shall furnish the City Parks and Recreation Department, with an annual report of activities conducted under the provisions of this Agreement within sixty (60) days of the end of the Agency’s fiscal year. Each report is to identify as an example the type of vendors displaying goods, the type of activities, programs offered, etc. 7. Creation, Use, and Maintenance of Financial Records: a) Creation of Records: Agency shall create and maintain financial and accounting records, books, documents, policies, practices, procedures and any information necessary to reflect fully the financial activities of the Agency. Such records shall be available and accessible at all times for inspection, review, or audit by authorized City representatives and shall produce such records as required by law. b) Use of Records: Agency shall produce such reports and analyses that may be required by the City to document the proper and prudent stewardship and use of the facilities and any cash funds donated to this cause. c) Maintenance of Records: All records created hereby are to be retained and maintained for a period not less than five (5) years, or as required by law. 8. Non-discrimination: Notwithstanding any other provisions of this Agreement during the term of this Agreement, the Agency for itself, agents and representatives, as part of the consideration for this Agreement, does covenant and agree that: a) Nondiscrimination: Agency understands and agrees that it will not discriminate on the basis of race, color, religion, sex, national origin, or any other protected class in accordance with state or federal law. Agency agrees to maintain reasonable accommodation and access for persons with disabilities, as required by law. b) Inclusion in Subcontracts: The Agency agrees to include and the requirement to adhere to the Civil Rights Act of 1964 in all approved sub-contracts. c) Breach of Nondiscrimination Covenants: In the event of a breach of any of the above non-discrimination covenants, the City shall have the right to terminate this Agreement immediately. 9. Publicizing of City Support: Agency agrees to utilize every reasonable opportunity to publicize the support received from the City. Agency further agrees to supply the City up to three (3) copies of any publication developed in connection with implementation of programs addressed by this Agreement. Such publications will state that the program is supported by the City. 10. Liability and Indemnification: The Agency shall act as an independent contractor and agrees to assume all risks of providing the program activities and services herein agreed and all liability therefore, and shall defend, indemnify, and hold harmless the City, its officers, agents, and employees from and against any and all claims of loss, liability, and damages of whatever nature, to persons and property, including, without limiting the 5 generality of the foregoing, death of any person and loss of the use of any property. This includes, but is not limited to matters arising out of or claimed to have been caused by or in any manner related to the Agency’s activities or those of any approved or unapproved invitee, contractor, subcontractor, or other person approved, authorized, or permitted by the Agency in or about its premises whether or not based on negligence. Nothing herein shall be construed as consent by the City to be sued by third parties, or as a waiver or modification of the provisions of Section 768.28, Florida Statutes or the Doctrine of Sovereign Immunity. 11. Insurance: The Agency shall procure at its expense and maintain during the term of this Agreement insurance as shown below: a) A Comprehensive General Liability policy covering claims for injuries to persons or damage to property which may arise from or in connection with use of the License Area by the Agency including all activities occurring thereon. b) An Automobile Liability Policy covering claims for injuries to persons or damage to property that arise from or in connection with use of a motor vehicle owned by the Agency. c) Insurance procured in accordance with Sections 11 (a) and (b) shall have minimum coverage limits of $1,000,000. d) Each insurance policy issued as a requirement of this Agreement shall name the City of Clearwater as an additional named insured. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials, employees, agents or volunteers. e) Worker’s Compensation. Coverage shall apply for all employees in an amount at least equal to the statutory limits of coverage according to applicable State and Federal laws. In addition, the policy shall include employer’s liability coverage with a limit of $500,000 per occurrence. f) The Agency shall furnish the City with Certificate(s) of Insurance with all endorsements affecting coverage required by this section. These forms shall be received and approved by the Parks and Recreation Director before execution of this Agreement by authorized City officials. The Agency shall provide a copy of any or all insurance policies upon request by the City. All policies of insurance must be endorsed to provide the City with thirty (30) days’ notice of cancellation or restriction. ARTICLE III. RESPONSIBILITIES OF THE CITY 1. Grant of Funds: The City, for fiscal year 2019/2020, will provide a grant of $18,000 to the Agency to assist in funding Agency activities and expenses as identified in this Agreement. Grants for future years of this Agreement are subject to annual budget 6 approval by the City Council, with the goal of reducing this cash subsidy by $6,000 per year until it is reduced to zero for fiscal year 2022/2023. 2. Grant of In-Kind Services: a) The City agrees to provide beach, lawn and landscape maintenance services for all areas on Pier 60 and surrounding park property at the City’s discretion and as annual budgets allow. b) The City will provide maintenance through its Building and Maintenance and Parks and Recreation Departments for all major capital components of Pier 60, Pier 60 Park, and Beachwalk. The City shall have sole discretion in determining the scheduling and extent of capital maintenance projects. c) The City will not provide any other additional in-kind services, supplies, labor or equipment whether on loan or for consumption to the Agency. d) The City will allow the Agency to use an agreed upon inventory of existing furnishings remaining on site i.e. chairs, tables, etc. Agency will be responsible for maintenance and replacement of items if needed. 3. City Liaison: The Recreation Special Events Division of the City of Clearwater will serve as the City Liaison for the Agency. ARTICLE IV. DISCLAIMER OF WARRANTIES This Agreement constitutes the entire Agreement between the parties on the subject hereof and may not be changed, modified, or discharged except by written Amendment duly executed by both parties. No representations or warranties by either party shall be binding unless expressed herein or in a duly executed Amendment hereof. ARTICLE V. TERMINATION/ASSIGNMENT 1. With or Without Cause: Either party may terminate this Agreement by providing fifteen (15) days written notice to the other party. 2. For Municipal Purpose: The City may terminate this Agreement in the event it determines that the premises are required for any other municipal purposes by giving fifteen (15) days written notice of such intended use, following which this Agreement shall terminate in every respect, and both parties shall be relieved of any further obligations hereunder, except that Agency shall be responsible for full payment of all costs and expenses resulting from the operation hereof, together with any other monies due in accordance with this Agreement. 3. This Agreement is not assignable. Any attempt to assign this Agreement shall render this Agreement immediately null and void in its entirety. 8 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6671 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 6.2 SUBJECT/RECOMMENDATION: Ratify and confirm additional expenditures of $176,146 at Moccasin Lake Park; approve a proposal by Construction Manager at Risk Keystone Excavators, Inc. of Oldsmar, Florida, in the amount of $48,037, for parking lot improvements at Moccasin Lake Park; approve an increase in the Moccasin Lake Park Master Plan Renovations project of $224,183; approve necessary budget transfers to provide additional project funding and authorize the appropriate officials to execute same. SUMMARY: The original scope of the Moccasin Lake Park Renovation project did not include parking lot repairs nor enhanced park beautification. In conjunction with the Moccasin Lake Project, staff saw a need to repair the parking lot, as well as enhance the landscaping in the park and used other budgeted funds set aside to do this type of work; $78,851.82 from Parking Lot Resurfacing (315-93286), and $45,276.34 from General Fund. A portion of the project funds were used to partially fund repair and replacement of a bridge for a washed-out portion of the boardwalk trail. At the time, staff felt that there were enough funds in the Moccasin Lake Master Plan budget to fund this work. However, costs for the building renovation portion of the project came in higher than anticipated by $52,017.84; thus, the playground element was funded from Playground Purchases and Replacement CIP315-93637. In an effort to consolidate all costs related to Moccasin Lake Park, staff is recommending a ratify and confirm of previous expenditures for this project. A summary is as follows: ·Parking lot repairs and resurfacing- $78,851.82 ·Landscape enhancements- $45,276.34 ·Cost of building over-runs- $52,017.84 Total $176,146 Keystone Excavators, Inc. is one of the Construction Managers at Risk approved by City Council on August 4, 2016. These firms were selected in accordance with Florida Statutes 255.103 and 287.055 under Request for Qualifications #24-16 based upon construction experience, financial capability, availability of qualified staff, local knowledge and involvement in the community. Page 1 City of Clearwater Printed on 9/13/2019 File Number: ID#19-6671 On March 1, 2018, the Council approved contracts to Keystone Evacuators Inc. and J. O. DeLotto & Sons Inc. to complete site work and renovations to the Interpretive Center in the park. Following this, city staff and volunteers worked together to plant several hundred native plants and trees at the park. On February 2, 2019, a Grand Opening celebration of the renovated Moccasin Lake Park was held with an estimated crowd of over 2,500 in attendance. Due to the heavy park usage, many of the grass parking spaces which were constructed are not holding up to the traffic as they are constantly wet and unusable by the public. In order to correct this issue, staff is recommending that the unusable grass parking spaces (20) be replaced with asphalt parking spaces. This will still leave about 10 usable grass parking spaces in the north east area of the parking lot. This contract (30 days) consists of removing the grass parking spaces, replacing with asphalt, installing bumper stops, and striping. Funding is available for this contract as well as the ratify and confirm portion from the following sources: ·$53,815 from Parks and Recreation General Fund operating (0101860) ·$126,888 from capital project 93286, Parking Lot/Bicycle Path Resurfacing & Improvements ·$43,480 from capital project 93637, Playground & Fitness Equipment Purchase & Replacement APPROPRIATION CODE AND AMOUNT: A third quarter budget amendment will provide a transfer of $53,815 from the General Fund; $126,888 in General Fund revenues from project 93286, Parking Lot/Bicycle Path Resurfacing & Improvements; and $43,480 in General Fund revenues from project 93637, Playground & Fitness Equipment Purchase & Replacement to capital project 93648, Moccasin Lake Park Master Plan to fund this contract and all final expenditures. USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 9/13/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6767 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 6.3 SUBJECT/RECOMMENDATION: Accept membership into the World Health Organization’s and AARP’s Network of Age-Friendly Cities and Communities Initiative. (consent) SUMMARY: The World Health Organization Global Network of Age-Friendly Cities and Communities, an international effort to help cities prepare for rapid population aging, has identified eight domains of livability that influence the quality of life of older adults and benefit people of all ages. The AARP Network of Age-Friendly States and Communities is the United States affiliate of the World Health Organization’s Age-Friendly Cities and Communities Program. The program has participating communities in more than 20 nations, as well as 10 affiliates representing more than 1,000 communities. There is no fee to join the AARP Network of Age-Friendly States and Communities. Members of the network become part of a global network of communities that are committed to giving their older residents the opportunity to live rewarding, productive, and safe lives. The benefits of membership include: •Access to a global network of participating communities, as well as aging and civil society experts •Access to key information about the program, such as the latest news and information about best practices, events, results, challenges and new initiatives •Opportunities for partnerships with other cities, both domestic and international •Mentoring and peer-review evaluation by member cities •Public recognition of the community’s commitment to become more age-friendly Staff has submitted the necessary paperwork and has received notification that the City meets the requirements to become an Age Friendly Designation, pending Council acceptance. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 9/13/2019 Age Friendly DesignationKerry Marsalek, MA, Office on Aging ManagerParks and Recreation DepartmentCity of Clearwater World Health OrganizationAARP The Age Wave is Here28.2%Clearwater’s age 60 and older populationCLEARWATER: Strategic Efforts2002 Issued Resolution to be Elder ReadyEstablished diverse, interdisciplinary committee and completed “Report Card for Well and Frail Elders”2006 Created Office on AgingConducted two Comprehensive Needs Assessments (2006, 2019)Developed and Implemented Aging Well Master Plan Established multi-service Senior Center and replicated model at other city sitesStrategic Efforts Strategic EffortsCultivated strategic partnerships Tivity HealthBayCare USF Aging Studies Area Agency on Aging of Pasco PinellasSenior Citizens Services, Inc. Cultivated evidence-based wellness programs at multiple city sites.Strategic Efforts Age Friendly Designation Age Friendly DesignationBackgroundWorld Health Organization Global Network of Age Friendly Cities and CommunitiesAARP is the United States affiliate of the international effort Focus: 8 Domains of Livability1.Outdoor Spaces and Buildings2.Transportation3.Housing4.Social Participation5.Respect and Social Inclusion6.Work and Civic Engagement7.Communication and Information8.Community and Health Services Age Friendly –5 Year ProcessYears 1 to 2Planning•Involve older people•Conduct Assessment •Develop Action Plan•Identify indicators Age Friendly –5 Year ProcessYears 3 to 5Implementation•Implement action plan•Monitor indicatorsEvaluate Progress•Measure progress•Identify successes and remaining gaps•Submit progress report Why Join the Age Friendly Network?Clearwater has demonstrated its commitment to cultivating a lifelong community for our residentsAge Friendly further strengthens this commitment Why Join the Age Friendly Network?WHO Global Network for Age-friendly Cities and Communities fosters the exchange of knowledge and mutual learning between cities and communities worldwide Engage CommunityUtilize proven and diverse methods to engage older adults in the processa comprehensive older adult needs assessment; focus groups, community forums and expert interviews Explore new methodsAge Friendly: Our ContributionsWe hope to contribute through strategic expansion and adoption of age-friendly practices in the eight domains of livability Age Friendly: Desired ResultsClearwater is more inclusive, accessible and thriving for people of all ages.Age Friendly: Age Friendly DesignationKerry Marsalek, MA, Office on Aging ManagerParks and Recreation DepartmentCity of Clearwater World Health OrganizationAARP Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6768 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 6.4 SUBJECT/RECOMMENDATION: Approve a one-year Agreement with Juvenile Welfare Board (JWB) and the City of Clearwater for funding youth programs, approve a first quarter 2019/2020 budget amendment of $453,032 in special program 181-99872, Coordinated Child Care Ross Norton, and authorize the appropriate officials to execute same. (consent) SUMMARY: Since 2000, the City has received annual funding from JWB Children’s Services Council to provide after school and summer programming for youth in Clearwater. Once again, the City has been awarded funding for youth programming for Fiscal Year 2019/20 from JWB. The budget is based on serving 259 children in the program over the course of the year. In Fiscal Year 2018/19, the City was awarded $453,032 for this program. In June 2015, the City Resource Committee approved the original grant application that covered not only 2015 but additional years. This year, JWB did not require a request for proposal, thus providing a continuation of existing program services. “Charting a Course for Youth” is a program designed to incorporate exercise and nutrition-based activities in an after school and summer camp setting, to improve academic success, encourage healthy lifestyle choices, improve social skills, increase athletic abilities, and develop leadership skills of the participants. The program serves community youth ages 6-17 at the Ross Norton and North Greenwood Recreation Complexes. There is no requirement to continue the program when the grant ends. APPROPRIATION CODE AND AMOUNT: A first quarter 2019/2020 budget amendment will provide an increase of $453,032 in other governmental revenue in special program 181-99872, Coordinated Child Care Ross Norton, to account for both revenues and expenditures for this agreement USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 9/13/2019 Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 1 of 27 AGREEMENT Between THE JUVENILE WELFARE BOARD and City of Clearwater (AGN274) City of Clearwater (COST) Charting the Course for Youth I. PURPOSE The Juvenile Welfare Board of Pinellas County, hereinafter referred to as "JWB", and City of Clearwater (AGN274), hereinafter referred to as "Provider", enter into this mutual Agreement, including all attachments referred to herein, for the period commencing October 1, 20182019 and extending through September 30, 20192020. This Agreement does not take effect and JWB has no responsibility for any of its obligations hereunder until this Agreement is executed by all parties to this Agreement. II. STAFF Provider agrees to employ staff, at its own expense, to execute services provided in accordance with this Agreement. Such individuals shall not be considered employees of JWB, and are subject to the supervision, personnel practices and policies of the Provider. Unless otherwise approved by JWB, all Provider staff shall meet qualifications as stated in the approved position profile on file at JWB and any approved revisions which are submitted for FY19FY20 funding. III. SERVICES Provider offers after school programs for youth in North Pinellas County. The Ross Norton and North Greenwood Recreation Complexes serve children aged 6 through 18 year round. The program incorporates enrichment activities that promote school success and healthy lifestyles, improve social skills, increase athletic abilities, and develop leadership skills. All activities include aspects of positive character development including courage, teamwork, compassion and community service. Provider agrees to deliver services as stated in the currently approved program methodology on file at JWB and to Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 2 of 27 accomplish performance measures stated in Attachment 2, as determined by JWB, according to service areas stated in Attachment 3, and pursuant to the General Conditions stated in Section VIII and Special Conditions listed in Attachment 1. A program methodology update, or certification that no updates are needed, is due for submission thirty (30) calendar days after the effective date of this Agreement (see Attachment 5 for an outline of all document submittals). The Provider shall cooperate with JWB on the process for approval of program methodology updates by no later than January 11th, 201910, 2020. Any proposed changes in service delivery after January 11th10 must be approved in writing by JWB in advance of making those changes and program methodologies shall subsequently be updated within thirty (30) calendar days of that approval. Costs associated with any unapproved changes in service delivery may not be reimbursed. IV. FUNDS The program budget for both JWB and other funds (if any) for accomplishing the above stated services must be approved in the JWB data system or other designated format before payment will commence. JWB agrees to reimburse up to $453,032 for City of Clearwater (COST) for services rendered pursuant to this Agreement. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 3 of 27 V. METHOD OF PAYMENT 1. JWB issues reimbursements in accordance with the schedule listed on Attachment 4 (or on the preceding working day in case of a holiday). The Provider shall elect to submit a request for payment at a 1. minimum either every other week or once a month. Reimbursements shall be made on pace throughout the fiscal year in order to allow for a consistent and orderly delivery of services. Reimbursement requests shall be submitted timely and only for amounts actually incurred that should properly be reimbursed per this Agreement within reasonably needed amounts based on the budget and other funding sources. Request for payment must be accompanied by the appropriate documentation as prescribed by JWB. 2. 2. Requests for advance funds may be made, consistent with JWB policy. VI. TERMINATION 1. 1. It is the intent of JWB to ensure a consistent and orderly delivery of services. It is the further intent of JWB to terminate Agreements in those situations where such action is essential to the protection of its interests and the interests of children and families served by JWB, as determined solely by JWB. 2. 2. In the event funds to finance this Agreement become unavailable, JWB may terminate the Agreement upon no less than twenty-four (24) hours' notice in writing to the Provider. Said notice shall be delivered by certified mail, return receipt requested, or in person with proof of delivery. 3. 3. JWB shall endeavor, whenever possible and consistent with its legal obligations and principles of prudent management, to provide thirty (30) days' notice for termination due to lack of funds. JWB shall be the final authority as to the availability of funds and extension of notice beyond the minimum time herein stated. 4. 4. In addition to the rights as set forth in paragraph VI. 2 above, this Agreement may be terminated by JWB for any reason whatsoever upon twenty-four (24) hourshours' written notice. Said notice shall be delivered by certified mail, return receipt requested, or in person with proof of delivery. 5. 5. Provider shall only be compensated for services performed prior to the termination date. Provider may only terminate this Agreement upon thirty (30) calendar days' written notice to JWB delivered in person, by facsimile or by US mail, return receipt requested. 6. 6. The above provisions shall not limit JWB's right to remedies at law or to damages. VII. COMMENCEMENT OF PAYMENT Unless specifically authorized by JWB, payment shall not be made for services rendered prior to the effective date Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 4 of 27 of this Agreement. VIII. GENERAL CONDITIONS 1. Agreement Revisions This Agreement and its attachments constitute the contractual relationship between the Provider and JWB. If there is any discrepancy between program-related documents, this Agreement preempts all other documents. No Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 5 of 27 amendment to this Agreement or its attachments may be made without the prior written approval of JWB and Provider, except as may be provided in General Condition #4. Provider, except as may be provided in General Condition #4. 2. Fiscal Responsibility a. a. Provider agrees to maintain books, records, and documents in accordance with generally accepted accounting principles and practices which accurately and appropriately reflect all expenditures of funds listed in the approved budget on file at JWB. b. b. Provider agrees to submit Program Statement of Financial Activities reports within thirty (30) calendar days following the end of each quarter of JWB's fiscal year. Provider agrees that all financial records and supporting documentation shall be subject at all times to inspection, review, or audit by JWB personnel or its duly authorized agent. c. c. Provider agrees to maintain and file with JWB in a timely fashion reports related to services provided under this Agreement. d. d. Provider agrees to retain all financial records, supporting documentation, statistical records, and any other documents pertinent to this Agreement for a period of five (5) years after termination of this Agreement. If an audit has been initiated and audit findings have not been resolved at the end of five (5) years, all records shall be retained until resolution of audit findings. e. e. Payments during Disaster Recovery: JWB agrees to support funded programs that are unable to provide normal services for a period of at least sixty (60) calendar days after a disaster has been declared, provided the program agrees to comply with requests of JWB and Recover Pinellas. This period may be extended at the discretion of the Board upon recommendation of the Chief Executive Officer. Provider must file an insurance and FEMA claimclaims and shall reimburse JWB for any amounts received from FEMA and insurance that have previously been funded by JWB. The Provider must submit to JWB a copy of the Provider's Continuity of Operations Plan within thirty (30) calendar days of the effective date of this Agreement. f. f. Provider shall provide supporting documentation (Boardboard meeting minutes, etc.) for all salary adjustments. JWB shall not reimburse more than two (2) weeks of accrued leave for terminating employees. JWB shall not reimburse expenses not previously approved by JWB. 3. Audit and Management Letter The Provider agrees to submit to JWB an independent audit of the financial statements of the entity in its entirety and any accompanying management letter(s) immediately upon receipt by the Provider's board, but within a period not to exceed one hundred and eighty (180) calendar days of the close of the Provider's fiscal year. The audit must be performed by a firm licensed to perform audits in the State of Florida and conducted in accordance with generally accepted auditing standards and standards established by the American Institute of Certified Public Accountants. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 6 of 27 The Provider's auditor shall not provide any non-audit service to an issuer contemporaneously with the audit, including: (1) bookkeeping or other services related to the accounting records or financial statements of the audit client; (2) financial information systems design and implementation; (3) appraisal or valuation services, fairness opinions, or contribution-in-kind reports; (4) actuarial services; (5) internal audit outsourcing services; (6) management functions or human resources; (7) broker or dealer, investment adviser, or investment banking services; (8) legal services and expert services unrelated to the audit. The Provider is required to engage an audit firm that follows Government /Non-Profit Audit Standards when conducting the financial audit and that shows evidence of a peer review report completed every three (3) years. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 7 of 27 4. Other Financial Support a. a. Provider shall report within ninety (90) calendar days any major changes in non-JWB revenue which would impact targeted service levels in JWB funded programs during the fiscal year. b. b. JWB funds shall not be used for expenditures also funded by other sources. JWB funds shall not be used to supplant other sources of revenue. c. Generally, JWB encourages use of its funds as financial match for securing funds from other sources. c. However, in such instances, Provider is required to obtain prior written approval to submit an application with JWB committed funds. d. d. Revenues earned in a JWB funded program must remain in that program as a condition of funding. e. Programs charging a fee for services supported by JWB funding must forward a copy of the fee schedule to JWB within thirty (30) calendar days of the effective date of this agreement and upon making changes to the fee schedule. 5. Program Monitoring and Data Quality Provider agrees to submit monitoring, site visit, accreditation, and licensing reports supplied by funding, accreditation, and licensing entities, as applicable, to JWB upon Provider receipt. Provider agrees to submit progress reports and other information in such format and at such times as may be prescribed by JWB (including JWB Databases, JWB Secure Portals, and Provider specific data collection systems), and to cooperate in monitoring activities including, but not limited to, access to sites, staff, fiscal and participant records, logs, participant rights and responsibilities policies, participant handbooks, grievance and complaint procedures, and the provision of related participant and participant rights information. Provider shall maintain and have available for audit inspection participant records for five (5) years post termination of services. Provider agrees to abide by the JWB Board Policy Section IV: JWB Funded Program Monitoring. available for audit inspection participant records for five years post termination of services. Provider agrees to cooperate with the JWB Funded Program Monitoring policy and procedures. Provider agrees to provide JWB representatives access, without presence of the Provider supervisor, to staff or program participants during any monitoring with or without advance notice. Programs charging a fee for services supported by JWB funding must forward a copy of the fee schedule to JWB. Lead agencies are responsible for monitoring subcontracts funded by JWB unless otherwise specified in a Special Condition of this Agreement. ProgramProvider staff shall adhere to JWB's Data Quality Manual and JWB's Financial Policies and Procedures for Funded Programs, and all staff who have any responsibility (supervisory or direct) for data entry shall be Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 8 of 27 trained within thirty (30) calendar days of hire. The Provider is responsible for maintaining written policies and procedures for providing data to JWB in a timely manner. The Provider is responsible for reviewing JWB Database and JWB Secure Portal User Access to ensure that all users are active employees with access to appropriate data systems and modules. The Provider shall notify support@mosaic-network.comsupport@mosaic- network.com for GEMS support and help@jwbpinellas.org and help@jwbpinellas.org for JWB Secure Portal support. Provider shall notify the JWB Program Consultant and complete the designated form immediately upon involuntary termination and within five (5) business days upon voluntary separation or whenever a Provider staff person's access must be inactivated due to the reasons outlined in JWB's Data Quality Manual. The Provider is responsible for implementing appropriate procedures into their data policies to protect data and prevent accidental or malicious disclosure of participant information. The Provider is responsible for maintaining fiscal workflow approval prior to creation of a program budget. program budget. Provider shall notify JWB no less than ninety (90) days prior to implementation of data system(s) used for participant and/or financial information that are used to share data with JWB. 6. Board Members, Training, and Financial Review Within thirty (30) calendar days of approval or a change of Boardboard composition, Provider shall submit to JWB an updated list of Board Membersboard members to include the e-mailemail and physical address, phone number, and place of employment of the Board Chair.board chair. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 9 of 27 Submission of Provider policies and procedures regarding Boardboard review of Provider finances shall be required within thirty (30) calendar days of this Agreement and upon revision and approval by the Provider's Board.board. Training of new board members by an external trainer is required prior to issuancewithin twelve months of a funding contract orjoining the Provider board. Evidence of training must be provided to JWB by August 1st of the current fiscal year, whichever occurs first.September 15, 2020. Training must consist of the following topics: non- profitnonprofit governance, fiduciary risks, and liabilities. Documentation of this training shall include an outline of topics covered, the Boardboard members in attendance, date the board member joined the board, and who provided the training. Providers that are governmental entities, higher education institutions, and hospitals are exempt from this policy.training requirement. 7. Nondiscrimination Providers receiving funding from JWB shall not discriminate against an employee, volunteer, or participant of the Provider on the basis of race, color, gender, religion, national origin, citizenship, disability, marital status, age, veteran status, sexual orientation, pregnancy, and genetic information, or any other legally protected category except that programs may target services for specific participant groups as defined in the application. Additionally, Providers receiving funds shall demonstrate the standards, policies, and practices necessary to render services in a manner that respects the worth of the individual and protects and preserves the dignity of people of diverse cultures, classes, races, religions, and ethnic backgrounds. 8. Publicizing of JWB Support - Endorsements Requests for endorsements that require a commitment of JWB resources shall be submitted to the JWB Board for its consideration. However, endorsements, which do not require JWB resources may be given to those Providers that support the focus and priorities of the JWB Board, at the discretion of the JWB Chief Executive Officer. JWB's logo must be present on the following Provider materials as an acknowledgement of support: • Annual Report • Program Brochures • Program stationeryStationery JWB's logo may not be used on any other publications requiring JWB resources without JWB approval. However, if a publication does not require a monetary commitment or indicate sponsorship, use of the JWB logo may be authorized at the sole discretion of the JWB Chief Executive Officer. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 10 of 27 9. Publications Provider agrees to supply JWB, without charge, up to three (3) copies of any publication developed in connection with implementation of programs addressed by this Agreement. Such publications will state that the program is supported by JWB. Provider agrees that JWB will have unlimited use of copyrighted materials developed under this Agreement and Provider will be notified by JWB when this occurs. 10. Assignments and Subcontracts Provider shall not assign the responsibility of this Agreement to another party nor subcontract for any of the work contemplated under this Agreement, unless so specified in the approved budget on file at JWBincluding transportation of participants, without prior written approval of JWB through an approved budget or other written approval on file at JWB. No such approval by JWB of any assignment or subcontract shall be deemed in any event or in any manner to provide for the incurrence of any obligation by JWB in addition to the total dollar amount stated in this Agreement. JWB shall have the right to require the Provider to replace any Subcontractor found, in the reasonable judgment of JWB, to be unacceptable. All such assignments or subcontracts shall be subject as applicable to the terms and General Conditions of this Agreement and to any conditions of approval that JWB shall deem necessary. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 11 of 27 Subcontracts Subcontracts for program service delivery described in the approved program methodology must be reviewed according to the Subcontract Assessment found at http://www.jwbpinellas.org/Providers/SubcontractAssessment. The assessment outlines elements that must be included in subcontracts. Subcontracts and the corresponding Subcontract Assessment shall be submitted to JWB within thirty (30) calendar days of the effective date of this Agreement and upon revision, amendment and execution of the subcontract thereafter. Provider shall have full responsibility for the successful performance and completion of all subcontracted duties under this Agreement to the same extent as if the Provider performed such duties. The Provider shall be the sole point of contact for subcontracts with regard to all matters under this Agreement. Provider is responsible for monitoring subcontracts of JWB funded programs unless otherwise specified in a Special Condition of this Agreement. Documentation of monitoring of subcontracts shall be submitted to JWB no more than thirty (30) calendar days following completion of the monitoring activities. 11. Confidential Information Provider must follow all laws regarding confidentiality of information including, but not limited to, HIPAA. Provider shall not use or disclose any information which specifically identifies a recipient of services under this Agreement, and shall adopt appropriate procedures for employees' handling of confidential data with the following exceptions: a) such information may be revealed as may be necessary to conform to Fiscal Responsibility and Program Monitoring requirements as stated in the General Conditions of this Agreement; b) such information may be revealed as may be necessary pursuant to applicable federal, state, or local law and related regulations; and c) such information may be revealed with the written consent (authorization) of the recipient, or the recipient's responsible parent or guardian, where authorized by law. Provider is responsible to adopt appropriate policies, notifications, authorizations, and other relevant information that allows for the sharing of confidential information with JWB. Providers shall adhere to JWB's written statement of purpose for collection of confidential data in compliance with Section 119.071(5), Florida Statutes. Provider must distribute a copy of this statement to recipients of JWB- funded programs and services and obtain the signature of the recipient or recipient's responsible parent or guardian. A copy of this signed statement must be maintained in case files for each participant for whom confidential data is collected. Once executed, this signed statement does not require subsequent renewal. The Provider shall also maintain in participant files a completed copy of a JWB-approved form for authorizing client consent to release information for each participant receiving services. As allowed by law and Provider policy, the Provider shall add JWB to consent forms including HIPAA consent forms to facilitate data sharing and implement the Fiscal Responsibility and Program Monitoring requirements as stated in the General Conditions of this Agreement and advise JWB within two (2) business days if a participant has withdrawn consent to share data and note this withdrawal of consent in the case file. JWB has full discretion as to the use of data and JWB owns all data once transferred to JWB. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 12 of 27 Provider shall obtain permission and license for the use of any and all photographs, videotaping, audio recordings, or written interviews/stories of participants, to include use of name, image and other identifiable information in connection with a press release, news story, testimonial, or story that may be viewed by the general public, and that the participant will not receive compensation for participation in the use of this information. For youth under the age of eighteen (18), Providers will obtain the signature of a parent or legal guardian. In no event should participant identifying information ever be emailed or faxed to JWB. In the event of an improper disclosure of participant information by Provider, Provider shall inform JWB of the improper disclosure and extent thereof within two (2) business days of becoming aware of the improper disclosure. Provider shall cooperate fully with JWB and take all necessary steps to correct and remedy any damage caused by the Provider's improper disclosure and to prevent future improper disclosure. Provider shall defend, indemnify and hold harmless JWB from any and all damages caused by the improper disclosure of any confidential information as defined by law including, but not limited to, Protected Health Information under HIPAA and any and all costs associated with remedying the disclosure. Provider shall defend, indemnify and hold harmless JWB from any and all damages caused by the improper disclosure as defined by law of any information including but not limited to personally identifiable information (PII) and protected health information (PHI) as required under HIPAA, HITECH and FIPA regulations or other information that is confidential and/or exempt from disclosure per F.S. 119. This provision shall survive the termination of this Agreement. Likewise, in the event of an improper disclosure of Provider's participant information by JWB, JWB shall inform Provider of the improper disclosure and extent thereof within two (2) business days of becoming aware of the improper disclosure. JWB shall cooperate fully with Provider and take all necessary steps to correct and remedy any damage caused by JWB's improper disclosure and to prevent future improper disclosure. JWB shall Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 13 of 27 defend, indemnify and hold harmless Provider from any and all damages caused by JWB's improper disclosure and any and all costs associated with remedying the disclosure subject to the doctrine of sovereign immunity and limitations set forth in F.S. 768.28. 12. Public Records JWB is a public entity subject to Florida's Public Records Law, which includes provisions relating to records retention, production, and confidentiality. For purposes of this section, Provider is also referred to as Contractor. Provider subcontracts that arise out of this Agreement must apply the entirety of this public records condition to the Subcontractor. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Juvenile Welfare Board of Pinellas County 14155 58th St. No., Ste. 100 Clearwater, FL 33760 (727) 453-5600 communications@jwbpinellas.org communications@jwbpinellas.org Contractors acting on behalf of JWB must comply with 119.0701 and must: a. a. Keep and maintain public records required by JWB to perform the service. b. b. Upon request from JWB's custodian of public records, provide JWB with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in F.S. 119 or as otherwise provided by law. c. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency. d. d. Upon completion of the contract, transfer, at no cost, to JWB all public records in possession of Contractor or keep and maintain public records required by JWB to perform the service. If the Contractor transfers all public records to JWB upon completion of the contract, Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 14 of 27 Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to JWB, upon request from JWB's custodian of public records, in a format that is compatible with the information technology systems of JWB. In addition, Contractors should be aware that social securitySocial Security numbers are confidential and exempt from disclosure (119.071(5)) and personal identifying information of a child or the parent or guardian of the child held by JWB or service provider under contract with JWB is exempt from disclosure (125.901(11)). There are many other exemptions in the law that Provider should be cognizant exist. However, for all Providers, any and all contracts between JWB and Provider, program methodology, budgets, requests for reimbursements, emails, other written correspondence and any other documents exchanged between the Provider and JWB are generally public records and will be disclosed in the sole discretion of JWB and must be retained in accordance with Florida's record retention policy. Providers should not provide any documents to JWB containing Trade Secrets, as defined by F.S. 812.08, or exempt or confidential and exempt information to JWB without specifically marking such document. By submitting any documents or information whatsoever to JWB, Provider agrees that Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 15 of 27 JWB may use and disclose all information and documents submitted for any purpose JWB sees fit and that it is within JWB's sole discretion to determine if any information submitted is exempt from disclosure. Any Provider who receives a Public Recordspublic records request for records pertaining to JWB or services funded by JWB, must advise JWB within two (2) business days of the records request and JWB and Provider will work together to respond to any such request. This provision shall survive termination of this Agreement. 13. Return of Funds Provider agrees to return to JWB any overpayment due to costs not incurred or costs disallowed pursuant to the terms of this Agreement and such funds shall be considered JWB funds and shall be refunded to JWB in accordance with its instructions. Should Provider fail to return said funds, Provider shall be responsible for all costs and fees of collection incurred by JWB - including, but not limited to, attorney fees and court costs including any pre-suit collections fees and costs. This provision survives termination of this Agreement and return of funds for overpayment or disallowance will be required even if the overpayment or disallowance is discovered after this Agreement is terminated. 14. Special Situations and Incidents Provider agrees to inform JWB within one (1) business day of any circumstances or events which may reasonably be considered to jeopardize its capability to continue to meet its obligations under the terms of this Agreement. Participant incidents are required to be reported for situations that occur only while under the Provider's care and includes anything that may reflect negatively or critically upon JWB. Certain personnel are mandated by law to report their suspicions of child abuse, neglect, or abandonment to the Florida Abuse Hotline (1-800-96-ABUSE). All concerns regarding suspected abuse, neglect, or abandonment of a child or vulnerable adult by the Provider shall first be reported to the Florida Abuse Hotline and then reported to JWB. Incident reporting does not preclude mandated reporting requirements. Critical Incidents are defined as follows: Abduction - An incident in which an individual who does not have care and custody of a child has taken the child. Concerns of child abductions shall immediately be reported to the appropriate law enforcement personnel. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 16 of 27 Abuse or Neglect - Reasonable cause to suspect that a child has been harmed or is believed to be threatened with harm from a person responsible for the care of the child. Breach of Information- - Sensitive, protected or confidential data has potentially been viewed, stolen or used by an individual unauthorized to do so. Employee Arrest - Employee conduct or activity that results in potential liability to the Provider or JWB;, death or harm to a participant;, or results in a law violation, including falsification of official records. If an arrest is made for a potentially disqualifying offense under Level 2 background screening requirements, or if the arrest occurred while in the performance of an employee's official duties, the incident should be reported immediately. Investigation or Lawsuit- - Any formal investigation or legal action brought against Provider which relates to the services funded by JWB or which may reasonably be considered to jeopardize its capability to continue to meet its obligations under the terms of this Agreement. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 17 of 27 Media Coverage or Public Inquiry - Media coverage or public reaction that may have an impact on the Provider or JWB's ability to protect and serve its participants, or other significant effect on the Provider or JWB. Participant Death - The death of any participant receiving JWB services, regardless if the death occurred while under Provider's care. Participant Illness - An illness of a participant requiring a response by Emergency Medical Services AND transport to a medical facility due to the severity of the illness while participant is attending the program. Participant Injury - A medical condition of a participant requiring a response by Emergency Medical Services AND transport to the hospital due to the severity of the medical condition or injury while the participant is attending the program. AND transport to the hospital due to the severity of the injury while the participant is attending the program. Note in both instances of Participant Illness and Participant Injury the parents may use Emergency Medical Services as transportation to the hospital - if it is used solely for this purpose an incident report is not required. In the event that the participant leaves the program and requires emergency care due to an injury or illness incurred at the program, an incident report should be complete when the program becomes aware. Sexual Battery - An allegation of sexual battery involving a participant or employee as evidenced by medical evidence or law enforcement involvement. Sexual battery includes participant on participant incidents, employee on participant, and participant on employee. Suicide Attempt - An act which clearly reflects the physical attempt by an active participant to cause his or her own death, which results in bodily injury requiring medical treatment by a licensed health care professional. In addition, the Provider shall notify JWB immediately upon knowledge of any action or incident involving Provider staff or volunteers that could potentially jeopardize the terms of this Agreement which includes misconduct, malfeasance during working hours, or any conduct that results in the arrest of a staff member or volunteer after hours. Within one (1) business day, the Provider must submit electronically a completed Incident Report to IRreviewteam@jwbpinellas.org IRreviewteam@jwbpinellas.org with full details and disposition of the incident, Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 18 of 27 excluding identifying information such as name, date of birth, and address. In the event of a participant death please contact by phone the JWB Chief Operating Officer within three (3) hours of knowledge of the incident. All e-mailemail communications made or received by JWB members or staff are considered public records and are retained and, upon request, made available to the public and media in accordance with Chapter 119, Florida Statutes. Provider must adhere to the reporting requirements hereunder after the termination of this Agreement if Provider becomes aware of a Critical Incident after the termination of the Agreement if the Critical Incident occurred during the term of the Agreement and/or relates to the services funded by JWB. 15. Provider Staff Membership on Board Provider agrees that Provider staff shall not serve as voting members of the Provider's governing board. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 19 of 27 16. Waiver JWB reserves the right to waive requirements of this Agreement and General Conditions where warranted by special circumstances. Any waiver shall be in writing and signed by JWB. 17. Provider & Program Data Maintained In 2-1-1 Database Provider agrees to maintain accurate and up-to-date Provider and program data in the 2-1-1 Tampa Bay Cares database. The Provider will review and update (as necessary) this data at least once annually. The Provider will list data for newly funded program(s) within thirty (30) calendar days of the date that JWB funds the program. This requirement applies to all programs accepting 2-1-1 referrals. 18. Provider Staff Background Checks All program staff and Provider staff (including employees, independent contractors, and staff of subcontractors), volunteers and those who may have access to youth participants supported through JWB funding are required to undergo and pass a national Level 2 background check that complies with the standards set forth in F.S. 435. Those individuals must have no disqualifying offenses listed in Florida StatuteF.S. 435.04. for which they have not received an exemption in accordance with Florida law. All staff and volunteers must continue to qualify to pass a Level 2 screening at all times and must notify their employer if at any time they no longer qualify to pass a Level 2 screening. Proof of Level 2 background clearance, including current executed affidavits/attestations of good moral character, must be maintained at all times in the appropriate files and the screening repeated every five (5) years or more often in accordance with law or as requested by JWB. This requirement applies to employees regardless of the funder supporting the position and all volunteers and subcontractors who may have access to youth. Volunteers and subcontractors who assist on an intermittent basis for less than ten (10) hours per month do not have to be screened if a person who meets the screening requirement of this section is always present and has the volunteer and subcontractor within his or her line of sight. The Provider is required to clearly document which volunteers meet the criteria for a Level 2 background screening and affidavits of good moral character, and which are exempt according to the terms of this Agreement. The Provider's policy and practice for background screening must provide for adequate protection and must comply with all applicable laws and implementing regulations including, but not limited to F.S. 435. The Florida Department of Children and Families provides an exemption process under this statute. JWB does not provide an exemption or waiver process. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 20 of 27 Should a Provider not be statutorily authorized to receive a national Level 2 background check in accordance with F.S. 435, the Provider must still comply with the standards set forth in F.S. 435 through VECHS background screening. Only in the event the Provider does not qualify to receive a national Level 2 background check in accordance with F.S. 435 and is not eligible to participate in VECHS, then the Provider must engage a third party vendor to conduct a national background check and must comply with the standards as set forth in F.S. 435. Providers using VECHS, or any other third party vendor which does not allow the release of background screening results to JWB, must sign and provide to JWB an affidavit which ensures compliance with the entirety of this section. This affidavit must be renewed annually by the Provider's Executive Director or equivalent and submitted annually within thirty (30) calendar days of the effective date of this Agreement and upon change of staff in this position. Provider must also provide a written procedure within thirty (30) calendar days of the effective date of this Agreement which outlines the process by which compliance is ensured with the entirety of this section. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 21 of 27 Provider agrees to submit to monitoring of personnel and volunteer files and other required documents to ensure compliance with this section. Monitoring will include, but not be limited to, review of training logs, position descriptions, applications, resumes and Provider verification of staff credentials. Providers shall not release PHI to JWB and shall keep this information separated from personnel and volunteer files. Parental consent for JWB monitoring activities must be evident in the personnel and volunteer files of minor children. 19. Attendance Provider is required to keep attendance records. If Attachment 2 requires a program to track participant attendance, attendance may be tracked in the JWB Database or other approved data system. 20. Link to JWB's Websites Provider website shall include links to the JWB website (www.jwbpinellas.orgwww.jwbpinellas.org) and include the JWB logo. 21. Drug-Free Workplace The Provider shall have and enforce a Drug and Alcohol Free Workplace Policy. This policy shall be submitted to JWB within thirty (30) calendar days of the execution of this Agreement. 22. Public Entity Crimes Per Section 287.133, Florida Statutes,F.S., a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with a public entity, and may not transact business with a public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 22 of 27 287.017, for CATEGORY TWO for a period of thirty six (36) months from the date of being placed on the convicted vendor list. 23. JWB Policies and Procedures Provider agrees to follow all JWB policies and procedures which can be located on the JWB website at www.jwbpinellas.org www.jwbpinellas.org and which are incorporated into this Agreement in their entirety. Said policies include, but are not limited to, all Board policies, funding policies, JWB Financial Policies and Procedures for Funded Programs, research policies, security policies, JWB Data Quality Manual, and policies that may be promulgated by JWB within its sole discretion from time to time. JWB reserves the right to change these policies from time to time within its sole discretion. JWB will provide a minimum of thirty (30) calendar days' notice to the Provider and it is the responsibility of the Provider to be in compliance with all policies and procedures at all times. Provider is encouraged to provide certification of current accreditation by a recognized national accrediting body appropriate to the programming funded by JWB. Regardless of accreditation, the Provider must meet the highest professional standards established through its specific field. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 23 of 27 24. Conflict of Interest The Provider must have no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required hereunder. The Provider further represents that no person having any such interest shall be employed by the Provider during the Agreement term and any extensions. The Provider shall promptly notify JWB, in writing, by certified mail, of all potential conflicts of interest for any prospective business association, interest, or other circumstance, which may influence or appear to influence the Providers judgment or quality of services being provided hereunder. Such written notification shall identify the prospective business association, interest or circumstance, the nature of work that the Provider may undertake and request an opinion of JWB as to whether the association, interest or circumstance would, in the opinion of JWB, constitute a conflict of interest if entered into by the Provider. JWB agrees to notify the Provider of its opinion, by certified mail, within thirty (30) days of receipt of notification by the Provider. 25. Insurance Requirements - Basic Provisions The Provider will procure, pay for, and maintain, throughout the period of this Agreement, on behalf of the Provider and JWB, the following MINIMUM limits of basic insurance coverage with responsible companies, eligible to do business in the State of Florida, which maintain a rating of A-(IX) or higher with A.M. Best. a. Worker's Compensation Part One: "Statutory" Part Two: Each Accident $500,000 Disease - Policy Limit $500,000 Disease - Each Employee $500,000 Part One: "Statutory" Part Two: Each Accident $500,000 Disease - Policy Limit $500,000 Disease - Each Employee $500,000 Such insurance shall be no more restrictive than that provided by the latest edition of the standard Workers' Compensation Policy, as filed for use in Florida by the National Council on Compensation Insurance (NCCI), without any restrictive endorsements other than any endorsements required by NCCI or the State of Florida. In addition to coverage for the Florida Workers' Compensation Act, where appropriate, coverage is to be included for the Federal Employer's Liability Act and any other applicable Federal or State law. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 24 of 27 b. Commercial General Liability General Aggregate $3,000,000 Products/Completed Operations Aggregate $3,000,000 Personal and Advertising Injury $3,000,000 Each occurrenceOccurrence $3,000,000 Such insurance shall be no more restrictive than that provided by the latest edition of the standard Commercial General Liability Form (Form CG 00 01) as filed for use in the State of Florida by the Insurance Services Office (ISO) without any restrictive endorsements other than any endorsements specifically required by ISO or the State of Florida. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 25 of 27 JWB and its officials, officers and JWB's Board members, employees, volunteers, and agents shall be included as an "Additional Insured" on the Commercial General Liability coverage a form no more restrictive than ISO form CG 20 10 (Additional Insured - Owners, Lessees, or Provider). c. Automobile Combined Single Limit $5,000,000 Combined Single Limit $5,000,000 Such insurance shall be no more restrictive than that provided by Section II (Liability Coverage) of the most recent version of the standard Business Auto Policy (ISO Form CA 00 01) without any restrictive endorsements, including coverage for liability contractually assumed, and shall cover all owned, non-owned, and hired autos used in the performance of the work under this Agreement. Providers who hire participant transportation services shall be required to maintain verification of transportation vendor's automobile liability insurance limits in the same amount that the Provider would be required to maintain if Provider were providing the transportation services directly. Such amount shall be determined by JWB based upon the maximum number of passengers per vehicle (including driver) in the vehicle being utilized. These limits can be found at jwbpinellas.org/Provider/Automobile Liability Insurance Requirements. d. Excess or Umbrella Insurance: All required limits of insurance may be satisfied by the use of any combination of primary and excess/umbrella liability insurance coverages. All Certificates of Insurance for umbrella and excess liability policies should clearly indicate which underlying policies such excess or umbrella liability policies are applicable to on an excess basis. e. Evidence of Insurance: Provider shall not commence work until the required insurance is in force and evidence of insurance meeting all of the requirements set forth herein has been provided to JWB. JWB at all times reserves the right to request such additional documentation and evidence of insurance as in its sole discretion it may require and the Provider hereby agrees to provide same. An appropriate Certificate of Insurance signed by an authorized representative of the insurer shall be satisfactory evidence of insurance. With respect to the Commercial General Liability, an appropriate Certificate of Insurance signed by an Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 26 of 27 authorized representative of the insurer, and copies of the actual additional insured endorsement(s) as issued on the policy(ies), shall be satisfactory evidence of such insurance. The evidence of insurance provided by Provider must include a disclosure of the amount(s) of all deductibles or self-insured retentions applicable to any policy of insurance required under this section. Until such insurance is no longer required by this Agreement, Provider shall provide JWB with renewal or replacement evidence of insurance at least fifteen (15) calendar days prior to the expiration or termination of such insurance. Notwithstanding the prior submission of a Certificate of Insurance, copies of endorsements, or other evidence initially acceptable to JWB, if requested by JWB, Provider shall, within thirty (30) calendar days after receipt of a written request from JWB, provide JWB with a certified copy(ies) of the policy(ies) providing the coverage required herein. Provider may redact or omit, or cause to be redacted or omitted, those provisions of the policy or policies which are not relevant to the insurance required herein. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 27 of 27 f. Notice of Cancellation: All required policies must be endorsed to provide JWB with thirty (30 days) calendar days' prior notice of cancellation. g. Primary and Non-Contributory: The insurance provided by the Provider shall apply on a primary basis to and shall not require contribution from, any insurance maintained by JWB. Any insurance or self- insurance maintained by JWB shall be in excess of, and shall not contribute with, the insurance provided by Provider. h. Deductibles/Self-Insured Retentions: Except as otherwise specifically authorized in this Agreement, no deductible or self- insured retention for any insurance required of Provider pursuant to this Agreement will be allowed. To the extent any required insurance is subject to any deductible or self-insured retention (whether with or without prior approval of JWB), Provider shall be solely responsible for paying any such deductible or self-insured retention. Non-Waiver/Remedies: Compliance with these insurance requirements shall not limit the liability of Provider, its subcontractors, sub-subcontractors, employees or agents. Any remedy provided to JWB or JWB's officials, officers orBoard members, employees, volunteers, and agents by the insurance provided by Provider shall be in addition to and not in lieu of any other remedy (including, but not limited to, as an indemnitee of Provider) available to JWB under this Agreement or otherwise. Neither approval nor failure to disapprove insurance furnished by Provider shall relieve Provider from the responsibility to provide insurance as required by this Agreement. Provider shall provide JWB with renewal or replacement evidence of insurance at least fifteen (15) calendar days prior to the expiration or termination of such insurance. 26. Insurance Requirements - Additional Coverages The Provider will procure, pay for, and maintain, throughout the period of this Agreement, on behalf of the Provider and JWB, the following MINIMUM limits of additional insurance coverage with responsible companies, eligible to do business in the State of Florida, which maintain a rating of A-(IX) or higher with A.M. Best. a. Professional Liability Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 28 of 27 Each Claim $500,000 Annual Aggregate $500,000 Deductible or Self Insured Retention $25,000 Each Claim $1,000,000 Annual Aggregate $1,000,000 Maximum Deductible or Maximum Self-Insured Retention $25,000 Such insurance shall be on a form acceptable to JWB and shall cover Provider for those sources of liability arising out of the rendering or failure to render professional services in the performance of the services required in the Agreement including any hold harmless and/or indemnification agreement. If the Professional Liability is provided on a Claims Made Form, the retroactive date must be no later than the first date of this Agreement and such claims-made coverage must respond to all claims reported within three years following the period for which coverage is required. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 29 of 27 b. Cyber Liability Each Claim $500,000 Annual Aggregate $500,000 Each Claim N/A Annual Aggregate N/A Deductible or Self Insured Retention N/A Maximum Deductible or Maximum Self-Insured Retention $25,000 The Cyber Liability insurance shall be on a form acceptable to JWB and shall cover Security & Privacy Liability and Breach Response Coverage, including Notification Expenses. Liability and Breach Response Coverage, including Notification Expenses. If the Cyber Liability is provided on a Claims Made Form, the retroactive date must be no later than the first date of this Agreement and such claims-made coverage must respond to all claims reported within three (3) years following the period for which coverage is required. The required Cyber Liability coverage may be included as part of the Professional Liability coverage and limits required above. c. Abuse and Molestation Liability Each Claim $1,000,000 Annual Aggregate $1,000,000 Maximum Deductible or Maximum Self -Insured Retention $25,000 Such insurance shall be on a form acceptable to JWB and shall cover Provider and its employees for liability arising out of any occurrence of abuse or molestation in relation to the work provided by Provider under the Agreement. If the Abuse and Molestation coverage is provided on a Claims Made Form, the retroactive date must be no later than the first date of this Agreement and such claims- made coverage must respond to all claims reported within three (3) years following the period for which coverage is required. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 30 of 27 d. Directors and Officers/Employment Practices Liability Each Claim $1,000,000 Annual Aggregate $1,000,000 Maximum Deductible or Maximum Self -Insured Retention $25,000 Such insurance shall be on a form acceptable to JWB and shall cover Provider and its directors, officers and employees for liability arising out of "Wrongful Acts" in the performance of their duties as directors, officers and employees of Provider. In addition, coverage shall be included for "Wrongful Acts" of Provider arising out of Provider's employment practices. If, the coverage is provided on a Claims Made Form, the retroactive date must be no later than the first date of this Agreement and such claims-made coverage must respond to all claims reported within three (3) years following the period for which coverage is required. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 31 of 27 e. Crime Insurance Such insurance shall be on a form acceptable to JWB and shall provide the following coverages in the following amounts: Employee Dishonesty: $300,000 Forgery or Alteration: $300,000 Robbery (on or off premises): $300,000 Computer Fraud: $300,000 Funds Transfer Fraud: $300,000 Maximum Deductible or Maximum Self-Insured Retention $25,000 f. Watercraft Liability To the extent watercraft are utilized, Provider shall purchase and maintain insurance which shall, at a minimum, cover Provider for injuries or damage arising out of the use of all owned, non-owned, and hired watercraft. The insurance shall include JWB and its officials, officers and JWB's Board members, employees, volunteers, and agents as additional insureds. The limits applicable to watercraft liability shall be: Each Occurrence/Annual Aggregate $300,000 Each Occurrence/Annual Aggregate $300,000 g. Pollution Legal Liability Such insurance shall cover Provider for liability resulting from pollution or other environmental impairment arising out of, or in connection with, work performed under this Agreement, or which arises out of, or in connection with this Agreement, including coverage for clean- upcleanup of pollution conditions and third party bodily injury and property damage claims arising from pollution conditions. Such insurance shall also include transportation coverage and non-owned disposal site coverage. Coverage must either be on an occurrence basis; or, if on a claims-made basis, the coverage must respond to all claims reported within three (3) years following the period for which coverage is required and which would have been covered had the coverage been on an occurrence basis. Agency: City of Clearwater (AGN274) 07/11/2018 10:23:03 AM Page 32 of 27 The minimum limits (inclusive of any amounts provided by an umbrella or excess policy) shall be: Each Claim $500,000 Annual Aggregate $500,000 Maximum Deductible or Maximum Self -Insured Retention $25,000 JWB and JWB's officials, officers, and Board members, employees, volunteers, and agents shall be included as an "Additional Insureds" on the policy. 27. Indemnification Provider shall defend, indemnify, and hold harmless JWB, its agents, and employees from and against any and all liabilities, claims, judgments, or actions including, but not limited to, attorney's fees and all costs that may Agency: City of Clearwater (AGN274) 07/18/2019 07:23:12 PM Page 33 of 49 hereafter at any time be made or brought by any person or entity on account of any claim including but not limited to, personal injury, property damage, loss of monies, civil rights violation, or discrimination allegedly caused in whole or part by any act or omission, including but not limited to, breach of contract, negligent act, wrongful act, intentional act, omission, and any acts of fraud or defalcation, of the Provider, its agents, employees, or subcontractors, arising out of or relating to its performance of this Agreement or for Provider's improper disclosure of confidential and/or exempt information, or failure to comply with F.S. 119 or any other applicable law, rule or regulation. In no event will the Provider be liable for or have any obligation to defend JWB against such liability, claims, judgments, or actions, including costs and attorney's fees, arising out of the sole negligent acts of JWB. This provision survives termination of the Agreement. 28. Certification that Provider is legally able to contract with JWB In compliance with F.S. 287.135(a), a Provider is ineligible to and may not enter into a contract with JWB if the Provider is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 or is engaged in a boycott of Israel. In compliance with F.S. 287.135(b), for contracts of $1 million or more, a Provider is ineligible to and may not enter into a contract with JWB if the Provider (1) is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Section List, created pursuant to s. 215.473 or, (2) is engaged in business operations in Cuba or Syria. By entering into this Agreement, you are certifying that you are eligible to contract with JWB and are not participating in a boycott of Israel, are not on the Scrutinized Companies with Activities in Sudan List, are not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List and that you do not have business operations in Cuba or Syria. In addition, this Agreement may be terminated if Provider (1) has found to have submitted a false certification, (2) has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, (3) has been placed on the Scrutinized Companies with Activities In Sudan List or the Scrutinized Companies with Activities in The Iran Petroleum Energy Sector List; or (4) has been engaged in business operations in Cuba or Syria. Agency: City of Clearwater (AGN274) 07/18/2019 07:23:12 PM Page 34 of 49 IX. SIGNATURES ____________________________________________________________________________________ Dr. Marcie A. Biddleman Chief Executive Officer: Juvenile Welfare Board of Pinellas County William B. Horne, II City Manager: City of Clearwater ____________________________________________________________________________________ Dr. Marcie A. Biddleman William B. Horne, II ____________________________________________________________________________________ Date Date Agency: City of Clearwater (AGN274) 07/18/2019 07:23:12 PM Page 35 of 49 Attachment 1 Special Conditions of the Agreement The following condition(s) applies to the following program(s): --- City of Clearwater (COST) Provider approved COST program shall adhere to the JWB approved Program Service Matrix Model Program Components for Out of School Time Programming. Components for Out of School Time Programming. The Provider will complete and submit the Florida Afterschool Network (FAN) Quality Self- Assessment and Improvement Guide within 30 days of the effective date of this Agreement including specific information for all sites regarding Categories 3, 4, 6, and 7. In addition, Provider will submit the required Program Improvement Plan identifying strategies towards progress to JWB within 30 days following the due date according to the FAN assessment timeline. FAN assessment timeline. The Provider and all facilities legally required to be licensed must maintain valid licensure. Facilities not required to be licensed must maintain a Certificate of Substantial Compliance issued by the Pinellas County License Board (PCLB). Should any Provider or facility's license or certification be revoked, not renewed, or suspended during the time services are being provided hereunder, the Provider must immediately notify JWB within twenty-four (24) hours in writing and said Provider or facility is no longer qualified to provide services to the Recipients under the terms of this Agreement. Provider or facility's license must be considered in Good Standing, which is defined as having no probationary license status within the preceding twelve (12) months. Provider authorizes JWB to speak with PCLB and any other entity regulating the Provider about anything relevant to Provider's child care license, history of providing care or anything else deemed relevant by JWB. General Condition #18- Provider is waived from personnel file monitoring with JWB wherein the Provider has no non-compliances on PCLB’s most recent monitoring report/inspection checklist/complaint investigation in the area of Personnel and at the time of JWB monitoring is in full compliance with all PCLB regulations pertaining to Personnel, including, but not limited to, personnel records and background screening. JWB reserves the right to monitor personnel files at any time, including if a non-compliance is noted during PCLB’s monitoring/inspection/investigation and at any time JWB deems necessary. Provider will give JWB staff access to all PCLB monitoring reports/inspection checklist/complaint investigations. All other provisions of the Condition remain. The following condition(s) applies to the following AgencyProvider (AGN274): Agency: City of Clearwater (AGN274) 07/18/2019 07:23:12 PM Page 36 of 49 --- City of Clearwater General Condition #2E - The last sentence is waived: Provider is not required to submit a Continuity of Operations Plan to JWB. Operations Plan to JWB. General Condition #27 - Indemnification is replaced with "The Provider agrees to be fully responsible for all claims arising out of its own acts of negligence or its respective employees' acts of negligence when acting within the scope of their employment and agrees to be liable for any damages proximately caused thereby; provided, however, that the Provider's liability is subject to the monetary limitations and defenses imposed by section 768.28, F.S. Nothing herein is intended to serve as a waiver of sovereign immunity by the Provider, nor shall anything herein be construed as consent by the Provider to be sued by any third party for any cause or matter arising out of or related to this Agreement except to the extent provided by 768.28, F.S." Agency: City of Clearwater (AGN274) 07/18/2019 07:23:12 PM Page 37 of 49 General Condition #11 - Confidential Information- paragraph 45, the sentence that states, "Provider shall defend, indemnify and hold harmless JWB from any and all damages caused by the improper disclosure of any confidential information as defined by law including, but not limited to, Protected Health Information under HIPAA and any and all costs associated with remedying the disclosure." is stricken and replaced with the following: "Provider shall defend, indemnify, and hold harmless JWB from any and all damages caused by the provider's improper disclosure of any information including, but not limited to, Protected Health Information under HIPAA and any and all costs associated with remedying the disclosure subject to the doctrine of sovereign immunity and limitations set forth in F.S. 768.28." General Condition #6 - Board Members, Training, and Financial Review are waived. General Conditions #25 and #26- Insurance Requirements are waived wherein the Provider maintains responsibility for the delivery of services. Should the Provider assign or subcontract any of the work contemplated under this Agreement to a non-governmental entity, or to a non-Florida governmental entity, this Insurance Requirements waiver is no longer applicable.not applicable to the subcontracted services portion of the contract. Nongovernmental subcontractors and non-Florida governmental subcontractors must demonstrate compliance with the insurance requirements for all subcontracted services performed for Provider for JWB- funded programs. Provider is solely responsible for ensuring subcontractors of the Agreement are in compliance with the minimum insurance requirements as described in General Conditions #25 and #26. Agency: City of Clearwater (AGN274) 07/12/2018 02:10:21 PM Page 21 of 27 Attachment 2 City of Clearwater (AGN274) City of Clearwater (COST) (PROG478) Performance Measurement FY 2018-2019 FY20 Participant Level Performance Measurements All Participants will be measured through the Performance Measurement reporting module in GEMS within the contract period. Measured is defined as each participant having all the appropriate administration points required during the fiscal year based on the language of each Performance Measurement. Targets Information for PROG478 Targets Information for PROG478 Target (Measurable): Percent of eligible participants receiving the OST survey Target (Measurable): Percent of eligible participants receiving the OST survey TargetV2DefinitionId 2905 ShortTargetTitle Percent of eligible participants receiving the OST survey TargetText Percentage of eligible participants who will be given the OST Survey during the administration window (May 2019). TargetType Milestone Data ProjectedValue 085 ProjectedStartDate 10/01/20182019 ProjectedEndDate 09/30/20192020 Notes BaselineThis measures the percentage of eligible participants who respond to the OST survey. The survey assesses participant opinions about satisfaction in the program, programmatic curriculum, development of life skills, and plans for the future. This offers the provider a glimpse into the areas where the program can improve. Eligibility is defined as being enrolled in grades 3 or higher, enrolled before January, and active during the administration period (May). The denominator includes all participants who are eligible, while the numerator counts the number of people, out of those eligible, who took the survey. Agency: City of Clearwater (AGN274) 07/12/2018 02:10:21 PM Page 22 of 27 Target (Measurable): TRGT1211: Annual participation - child TargetV2DefinitionId 1297 ShortTargetTitle TRGT1211: Annual participation - child TargetText Percent of Participants who continue in the afterschool program for more than one year. TargetType Roster Data ProjectedValue 65 ProjectedStartDate 10/01/20182019 ProjectedEndDate 09/30/20192020 Notes Measures participants who are served by the provider in more than one fiscal year. Agency: City of Clearwater (AGN274) 07/12/2018 02:10:21 PM Page 23 of 27 Target (Measurable): TRGT1360: Percent of days attended TargetV2DefinitionId 2549 ShortTargetTitle TRGT1360: Percent of days attended TargetText Percent of youth attend 70% of the program days tracked on a monthly basis as demonstrated by JWB database attendance report. TargetType Milestone Data ProjectedValue 70 ProjectedStartDate 10/01/20182019 ProjectedEndDate 09/30/20192020 Notes This measure speaks to the dosage of programming. It is measured by the actual number of days in attendance by the number of days the participant could have potentially attended the program. Target (Measurable): TRGT1516: Improved FSA score - Reading TargetV2DefinitionId 2633 ShortTargetTitle TRGT1516: Improved FSA score - Reading TargetText % of students with an improved score on the Florida Standardized Assessment (FSA) English Language Arts (ELA). TargetType Milestone Data ProjectedValue 075 ProjectedStartDate 10/01/20182019 ProjectedEndDate 09/30/20192020 Notes BaselineImproved performance on FSA ELA score is measured by the raw score reported to JWB by PCSB. Any improvement in score will be counted towards this measure. Measured by the school year for participants in grades 3 or higher, and analyzed by JWB. A program-wide milestone will be entered into GEMS after JWB reports performance to the provider. Target (Measurable): TRGT1517: Improved FSA score - Math TargetV2DefinitionId 2634 ShortTargetTitle TRGT1517: Improved FSA score - Math TargetText % of students with an improved score on the Florida Standardized Assessment (FSA) Mathematics. TargetType Milestone Data Agency: City of Clearwater (AGN274) 07/12/2018 02:10:21 PM Page 24 of 27 ProjectedValue 060 ProjectedStartDate 10/01/20182019 ProjectedEndDate 09/30/20192020 Notes BaselineImproved performance on FSA Math score is measured by the raw score reported to JWB by PCSB. Any improvement in score will be counted towards this measure. Measured by the school year for participants in grades 3 or higher, and analyzed by JWB. A program-wide milestone will be entered into GEMS after JWB reports performance to the provider. Target (Measurable): TRGT1519: Less than 10% of school days unattended TargetV2DefinitionId 2636 ShortTargetTitle TRGT1519: Less than 10% of school days unattended TargetText % of students who miss less than 10% of unexcused school days. TargetType Milestone Data ProjectedValue 095 ProjectedStartDate 10/01/20182019 ProjectedEndDate 09/30/20192020 Notes BaselinePercent of participants who have less than approximately 18 unexcused absences from school. Measured by the school year, and analyzed by JWB. A program-wide milestone will be entered into GEMS after JWB reports performance to the provider. Services Not Associated with Any Targets in Program's SOW Agency: City of Clearwater (AGN274) 07/12/2018 02:10:21 PM Page 25 of 27 Milestones Not Associated with Any Targets in Program's SOW Survey Definitions Information for PROG478 Services Not Associated with Any Targets in Program's SOW Milestones Not Associated with Any Targets in Program's SOW Survey Definitions Information for PROG478 Agency: City of Clearwater (AGN274) 07/12/2018 02:10:21 PM Page 26 of 27 Attachment 3 Geographical Service Area Provider agrees whenever possible to maintain service sites which are accessible by public transportation and convenient to the target participant group. Provider will advise JWB of any changes made in service sites. The geographical service area for this agreement is as follows: Program Name Participants are eligible Countywide Participants are eligible who reside in the following zip codes or the following geographical areas (list all zipZIP codes of the target area or describe the geographical area) City of Clearwater (COST) Participants will primarily reside in high risk zone 2: 33755, and 33756. However, participants can also reside in the following zip codes: 33763, 33764, 33765, 33770, 33778, 34677, 34695, and 34698. Agency: City of Clearwater (AGN274) 07/12/2018 02:10:21 PM Page 27 of 27 This page intentionally left blank Agency: City of Clearwater (AGN274) 07/12/2018 02:10:21 PM Page 28 of 27 Attachment 4 FY19 FY20 Accounts Payable Schedule Pay# Submission Due Date Reimbursement Date 1 09/28/1827/19 10/05/1804/19 2 10/12/1811/19 10/18/19/18 3 10/26/1825/19 11/02/1801/19 4 11/09/1808/19 11/16/1815/19 5 11/23/1822/19 11/30/1829/19 6 12/07/1806/19 12/14/1813/19 7 12/21/1820/19 12/28/1827/19 8 01/04/1903/20 01/11/1910/20 9 01/18/1917/20 01/25/1924/20 10 02/01/1931/20 02/08/1907/20 11 02/15/1914/20 02/22/1921/20 12 03/01/1902/28/20 03/08/1906/20 13 03/15/1913/20 03/22/1920/20 14 03/29/1927/20 04/05/1903/20 15 04/12/1910/20 04/19/1917/20 16 04/26/1924/20 05/03/1901/20 17 05/10/1908/20 05/17/1915/20 18 05/24/1922/20 05/31/1929/20 19 06/07/1905/20 06/14/1912/20 20 06/21/19/20 06/28/1926/20 21 07/05/1903/20 07/12/1910/20 22 07/19/1917/20 07/26/1924/20 23 08/02/1907/31/20 08/09/1907/20 24 08/16/1914/20 08/23/1921/20 25 08/30/1928/20 09/06/1904/20 26 09/13/1911/20 09/18/20/19 27 09/27/1925/20 10/03/1901/20 (September business) 28 10/11/1909/20 10/17/1915/20 (September business) Agency: City of Clearwater (AGN274) 07/12/2018 02:10:21 PM Page 29 of 27 29 10/25/1923/20 10/31/1929/20 (September business) Agency: City of Clearwater (AGN274) 07/12/2018 02:10:21 PM Page 30 of 27 Attachment 5 Document Submittal Chart Provider Document Time Frame Submit To Program methodology update or certification that no updates are needed. Within thirty (30) calendar days of effective date of Agreement Agency Specific JWB Secure Portal Site Approved program methodology January 11th, 201910, 2020 Agency Specific JWB Secure Portal Site COOP -– WAIVED Within thirty (30) calendar days of effective date of Agreement Agency Specific JWB Secure Portal Site Salary Adjustment Approval If applicable, then prior to budget submission or subsequent amendment Agency Specific JWB Secure Portal Site Quarterly Program Statement of Financial Activities Within thirty (30) calendar days following the end of each quarter of JWB's fiscal year. Agency Specific JWB Secure Portal Site Most Recent Audit Immediately upon receipt by the Provider's Boardboard or not to exceed 180 days of the close of the Provider's fiscal year Agency Specific JWB Secure Portal Site Fee Schedules Within thirty (30) calendar days of the effective date of this agreement and upon making changes to the fee schedule Agency Specific JWB Secure Portal Site Monitoring, Site Visit, Accreditation and Licensing Reports Upon receipt Agency Specific JWB Secure Portal Site Notification of Change in Participant and/or Finance Data Base Within ninety (90) calendar days in advance of any changes Email to JWB Chief Financial Officer User Access Notify the JWB Program Consultant and complete the JWB Program Consultants Agency: City of Clearwater (AGN274) 07/12/2018 02:10:21 PM Page 31 of 27 designated form immediately upon involuntary termination and within five (5) business days upon voluntary separation or whenever a Provider staff person's access must be inactivated due to the reasons outlined in JWB's Data Quality Manual. Board Member List - WAIVED Within thirty (30) calendar days of approval or a change of Boardboard composition Agency Specific JWB Secure Portal Site Policy and procedure regarding Boardboard review of Provider finances - WAIVED Within thirty (30) calendar days of effective date of Agreement and upon revision and approval by the Provider's board Agency Specific JWB Secure Portal Site Board Training Documentation (Outline of topics, members in attendance, date the board members joined the board, and who provided training) -)- WAIVED For new board members, prior to issuancewithin twelve (12) months of subsequent year's contract or August 1stjoining the board. Documentation of current fiscal year, whichever occurs firsttraining is due by September 15, 2020. Agency Specific JWB Secure Portal Site Subcontracts Within thirty (30) calendar days of the effective date of this Agreement and upon revision, amendment and execution thereafter. Agency Specific JWB Secure Portal Site Subcontract Assessment Within thirty (30) calendar days of the effective date of this Agreement and upon revision, amendment and execution thereafter. Agency Specific JWB Secure Portal Site Subcontract Monitoring Documentation No more than thirty (30) calendar days following completion of the monitoring activities. Agency Specific JWB Secure Portal Site Incident Reports Within one (1) business day of occurrence IRreviewteam@jwbpinellas.orgIRreviewteam@jwbpinellas.org Executive Director Affidavit (Providers using VECHS)- Not Applicable Within thirty (30) calendar days of the effective date of Agency Specific JWB Secure Portal Site Agency: City of Clearwater (AGN274) 07/12/2018 02:10:21 PM Page 32 of 27 this Agreement and upon change of staff in this position. Procedure for General Condition #18 (- Provider Staff Background Checks) - (Providers using VECHS)- Not Applicable Within thirty (30) calendar days of the effective date of this Agreement Agency Specific JWB Secure Portal Site Drug-Free Workplace policy Within thirty (30) calendar days of effective date of Agreement and upon revision and approval by the Provider's board Agency Specific JWB Secure Portal Site Insurance Documentation –- WAIVED- – Unless services are subcontracted Throughout the period of the Agreement and with renewal or replacement at least fifteen (15) calendar days prior to the expiration or termination of such insurance. Agency Specific JWB Secure Portal Site Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6533 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Police Department Agenda Number: 7.1 SUBJECT/RECOMMENDATION: Approve a contract with the Pinellas County Sheriff’s Office, Largo, Florida, in the amount of $531,419 plus contingency of $30,961 for forensic crime scene processing, latent prints, property and evidence storage, and Pinellas Juvenile Assessment Center services, during the one-year contract period commencing on October 1, 2019 through September 30, 2020, and authorize the appropriate officials to execute same. (consent). SUMMARY: The Pinellas County Sheriff’s Office (PCSO) and the Clearwater Police Department (CPD) began an annual contractual agreement for services in January 1994. The agreements have covered forensic crime scene processing, latent fingerprint examination, property and evidence storage, and a share of security costs at the Pinellas Juvenile Assessment Center (PJAC). The total cost for the proposed agreement for Fiscal Year 2019-2020 is $531,419. The proposed contractual agreement reflects at 2.8% increase with the following associated costs: Forensic Science Services (Crime Scene Processing) = 1,100 calls for service at $238.93 each, totaling $262,823; Fingerprint Services - 1,200 cases at $87.83 each, totaling $105,396; Property and Evidence Storage - 10,000 items at $12.33 each, totaling $123,300; Pinellas Juvenile Assessment Center (PJAC) - 475 juveniles transported at $84.00 each, totaling $39,900. The contingency amount of $30,961 will cover any calls for service which exceed those outlined in the proposed contract and invoices for excess services will be issued separately. Additionally, at the end of the contract, any funds remaining from unused calls for service will be refunded to the city. APPROPRIATION CODE AND AMOUNT: Funding for this contractual agreement and contingency funds are included in the Police Department’s fiscal year 2019-2020 operating budget request for cost code, 0101155-530300, contractual services. Page 1 City of Clearwater Printed on 9/13/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6634 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Police Department Agenda Number: 7.2 SUBJECT/RECOMMENDATION: Approve an agreement with Axon, Incorporated, of Scottdale, AZ, in the amount of $917,068, for Taser 7 equipment, licensing, maintenance, and training, in accordance with City Code of Ordinances Section 2.564(1)(d) Other Government Entities Bids and authorize the appropriate officials to execute same. (consent) SUMMARY: The Police Department began using Taser (now Axon, Incorporated) Conducted Electrical Weapons (CEW) in 2003, with the Model M26. In 2010, as these devices became outdated/discontinued, the Police Department moved to the Model X26 version, with a four-year warranty. These devices were updated again in 2015 to the Model X26P. The Taser Model X26P is nearing the end of its operational capacity and maintenance/support by Axon, Incorporated; this device is being replaced with the Taser 7. The Taser 7 is more accurate, establishes stronger and better connection with the target, and allows for better clothing penetration. Additionally, this device allows for two cartridges to be simultaneously loaded into the device for immediate activation; previous versions required each cartridge to be loaded separately by the user, which created officer and citizen safety concerns if the first cartridge missed the target. Furthermore, with “Adaptative-Cross Connect,” the Taser 7 will allow for activation even if only one barb from each individual cartridge strikes the target. The Taser 7 Certification plan includes the Taser 7 device, holsters, rechargeable batteries, instructor training, end-user training, as well as access to on-line and virtual reality training content. This Certification Plan also incorporates eight training cartridges per device, per year and unlimited cartridges for field use. Currently, the Police Department is required by Commission for Florida Law Enforcement Accreditation standards to fire a minimum number of training cartridges during scenario training each year. The Police Department would receive a credit during the first year of this agreement for its existing 241 Taser X26P units (of varying year of manufacture: between 2015 and 2018), approximately 500 Taser X26P cartridges, and other professional services relating to establishing the Taser 7 Program, in the amount of: $36,347. The Taser 7 additionally integrates, using the Taser 7 Device Manager software, with the Department’s existing Evidence.com software, which Council approved earlier this year and Page 1 City of Clearwater Printed on 9/13/2019 File Number: ID#19-6634 was implement in June 2019. The pricing included in this agreement was previously competitively solicited and obtained through the National Purchasing Partners, a national resource for public entities for similar public solicitations; the City of Clearwater is a participating member in this partnership. The Department anticipated this purchase and has funding available for the first year of the agreement, in the amount of $179,265 plus project contingency $20,734. The four subsequent years’ service and support is estimated at $179,265 in Year Two and $179,268 in Year Three, Year Four, and Year Five ($717,069). Authorize Clearwater Police Chief Daniel Slaughter to sign the Quote Appendix. APPROPRIATION CODE AND AMOUNT: Funding for this contractual agreement and contingency funds are included in the Police Department’s fiscal year 2019-2020 operating budget request for cost code, 0101156-544100, rentals-equipment. Future fiscal year funding will be required through the annual Operating Budget Process. Page 2 City of Clearwater Printed on 9/13/2019 Payment Terms: Net 30 Delivery Method: Fedex -Ground Q-201611-43682.687GL Year 1 Item Description Quantity List Unit Price Net Unit Price Total (USD) Axon Plans & Packages 20140 TASER 7 DUTY CARTRIDGE REPLENISHMENT PROGRAM 255 0.00 0.00 0.00 20141 TASER 7 EVIDENCE.COM LICENSE 255 0.00 0.00 0.00 20141 TASER 7 EVIDENCE.COM LICENSE 1 0.00 0.00 0.00 Hardware 20008 TASER 7 HANDLE, HIGH VISIBILITY, CLASS III 255 0.00 0.00 0.00 20040 TASER 7 HANDLE WARRANTY, 4-YEAR 255 0.00 0.00 0.00 20042 TASER 7 DOCK & CORE WARRANTY, 4-YEAR 3 0.00 0.00 0.00 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)510 0.00 0.00 0.00 20013 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)510 0.00 0.00 0.00 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)510 0.00 0.00 0.00 20013 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)510 0.00 0.00 0.00 20014 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, STANDOFF (3 510 0.00 0.00 0.00 20015 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, CLOSE QUART 510 0.00 0.00 0.00 20018 TASER 7 BATTERY PACK, TACTICAL 306 0.00 0.00 0.00 20041 TASER 7 BATTERY PACK WARRANTY, 4-YEAR 306 0.00 0.00 0.00 20160 TASER 7 HOLSTER -SAFARILAND, RIGHT HAND 235 0.00 0.00 0.00 Issued: 08/05/2019 Quote Expiration: 10/04/2019 Account Number: 110543 Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States Phone: (800) 978-2737 Protect Life. PRIMARY CONTACT David Dalton Phone: (727) 562-4299 Email: david.dalton@myclearwater.com BILL TO Clearwater Police Dept -FL 645 PIERCE STREET Clearwater, FL 33756 US SHIP TO David Dalton Clearwater Police Dept -FL 645 PIERCE STREET Clearwater, FL 33756 US SALES REPRESENTATIVE Georgia Leacox Phone: 480-490-4221 Email: georgia@taser.com Fax: 480-991-0791 Q-201611-43682.687GL 1 Year 1 (Continued) Item Description Quantity List Unit Price Net Unit Price Total (USD) Hardware (Continued) 20161 TASER 7 HOLSTER -SAFARILAND, LEFT HAND 20 0.00 0.00 0.00 74200 DOCK AND CORE, TASER 7 3 0.00 0.00 0.00 20050 HOOK-AND-LOOP TRAINING (HALT) SUIT 1 0.00 0.00 0.00 20016 TASER 7 INERT CARTRIDGE, STANDOFF (3.5- DEGREE)24 0.00 0.00 0.00 20017 TASER 7 INERT CARTRIDGE, CLOSE QUARTERS (12-DEGREE)24 0.00 0.00 0.00 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 3 0.00 0.00 0.00 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)50 38.00 0.00 0.00 20013 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)50 38.00 0.00 0.00 20014 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, STANDOFF (3 50 38.00 0.00 0.00 20015 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, CLOSE QUART 50 38.00 0.00 0.00 74200 TASER 7 6-BAY DOCK AND CORE 1 1,500.00 0.00 0.00 20042 TASER 7 DOCK & CORE WARRANTY, 4-YEAR 1 300.00 0.00 0.00 Other 20144 TASER 7 CERTIFICATION PLAN 255 0.00 0.00 0.00 80087 TASER 7 TARGET, CONDUCTIVE, PROFESSIONAL (RUGGEDIZED)1 0.00 0.00 0.00 20147 AXON DEVELOPED OCULUS TRAINING CONTENT ACCESS 1 0.00 0.00 0.00 20135 OCULUS GO STANDALONE VIRTUAL REALITY HEADSET 1 0.00 0.00 0.00 20146 TASER 7 ONLINE TRAINING CONTENT ACCESS 255 0.00 0.00 0.00 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 3 0.00 0.00 0.00 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 0.00 0.00 0.00 20088 TASER 7 CERTIFICATION PLAN YEAR 1 PAYMENT 255 720.00 703.00 179,265.00 80087 TASER 7 TARGET, CONDUCTIVE, PROFESSIONAL (RUGGEDIZED)3 150.00 0.00 0.00 Services 85147 CEW STARTER 1 2,750.00 0.00 0.00 Protect Life.Q-201611-43682.687GL 2 Year 1 (Continued) Item Description Quantity List Unit Price Net Unit Price Total (USD) Services (Continued) 85150 CEW ADD-ON SERVICES 1 2,080.00 0.00 0.00 Subtotal 179,265.00 Estimated Shipping 0.00 Estimated Tax 0.00 Total 179,265.00 Spares Item Description Quantity List Unit Price Net Unit Price Total (USD) Hardware 20008 TASER 7 HANDLE, HIGH VISIBILITY, CLASS III 8 0.00 0.00 0.00 20040 TASER 7 HANDLE WARRANTY, 4-YEAR 8 0.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Year 1 -Trade-In Credit Item Description Quantity List Unit Price Net Unit Price Total (USD) Other 20104 TASER 7 TRADE-IN UPFRONT PURCHASE 4 0.00 0.00 0.00 20104 TASER 7 TRADE-IN UPFRONT PURCHASE 1 0.00 0.00 0.00 20104 TASER 7 TRADE-IN UPFRONT PURCHASE 1 0.00 0.00 0.00 20104 TASER 7 TRADE-IN UPFRONT PURCHASE 2 0.00 0.00 0.00 20104 TASER 7 TRADE-IN UPFRONT PURCHASE 5 0.00 0.00 0.00 20104 TASER 7 TRADE-IN UPFRONT PURCHASE 1 0.00 0.00 0.00 20104 TASER 7 TRADE-IN UPFRONT PURCHASE 2 0.00 0.00 0.00 20104 TASER 7 TRADE-IN UPFRONT PURCHASE 1 0.00 0.00 0.00 20104 TASER 7 TRADE-IN UPFRONT PURCHASE 187 0.00 0.00 0.00 20104 TASER 7 TRADE-IN UPFRONT PURCHASE 37 0.00 0.00 0.00 20150 TASER 7 TRADE-IN CARTRIDGE 1 0.00 0.00 0.00 Subtotal 0.00 Estimated Tax 0.00 Total 0.00 Year 2 Item Description Quantity List Unit Price Net Unit Price Total (USD) Hardware 20015 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, CLOSE QUART 510 0.00 0.00 0.00 20014 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, STANDOFF (3 510 0.00 0.00 0.00 Protect Life.Q-201611-43682.687GL 3 Year 2 (Continued) Item Description Quantity List Unit Price Net Unit Price Total (USD) Hardware (Continued) 20013 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)510 0.00 0.00 0.00 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)510 0.00 0.00 0.00 Other 20089 TASER 7 CERTIFICATION PLAN YEAR 2 PAYMENT 255 720.00 703.00 179,265.00 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 0.00 0.00 0.00 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 3 0.00 0.00 0.00 Subtotal 179,265.00 Estimated Tax 0.00 Total 179,265.00 Year 3 Item Description Quantity List Unit Price Net Unit Price Total (USD) Hardware 20015 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, CLOSE QUART 510 0.00 0.00 0.00 20014 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, STANDOFF (3 510 0.00 0.00 0.00 20013 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)510 0.00 0.00 0.00 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)510 0.00 0.00 0.00 Other 20090 TASER 7 CERTIFICATION PLAN YEAR 3 PAYMENT 255 720.00 703.01 179,267.55 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 0.00 0.00 0.00 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 3 0.00 0.00 0.00 Subtotal 179,267.55 Estimated Tax 0.00 Total 179,267.55 Year 4 Item Description Quantity List Unit Price Net Unit Price Total (USD) Hardware 20013 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)510 0.00 0.00 0.00 Protect Life.Q-201611-43682.687GL 4 Year 4 (Continued) Item Description Quantity List Unit Price Net Unit Price Total (USD) Hardware (Continued) 20015 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, CLOSE QUART 510 0.00 0.00 0.00 20014 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, STANDOFF (3 510 0.00 0.00 0.00 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)510 0.00 0.00 0.00 Other 20091 TASER 7 CERTIFICATION PLAN YEAR 4 PAYMENT 255 720.00 703.01 179,267.55 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 0.00 0.00 0.00 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 3 0.00 0.00 0.00 Subtotal 179,267.55 Estimated Tax 0.00 Total 179,267.55 Year 5 Item Description Quantity List Unit Price Net Unit Price Total (USD) Hardware 20015 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, CLOSE QUART 510 0.00 0.00 0.00 20014 TASER 7 HOOK-AND-LOOP TRAINING (HALT) CARTRIDGE, STANDOFF (3 510 0.00 0.00 0.00 20013 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE)510 0.00 0.00 0.00 20012 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5- DEGREE)510 0.00 0.00 0.00 Other 20092 TASER 7 CERTIFICATION PLAN YEAR 5 PAYMENT 255 720.00 703.01 179,267.55 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 0.00 0.00 0.00 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 3 0.00 0.00 0.00 Subtotal 179,267.55 Estimated Tax 0.00 Total 179,267.55 Grand Total 896,332.65 Protect Life.Q-201611-43682.687GL 5 Summary of Payments Payment Amount (USD) Year 1 179,265.00 Spares 0.00 Year 1 -Trade-In Credit 0.00 Year 2 179,265.00 Year 3 179,267.55 Year 4 179,267.55 Year 5 179,267.55 Grand Total 896,332.65 Discounts (USD) Quote Expiration: 10/04/2019 List Amount 932,680.00 Discounts 36,347.35 Total 896,332.65 *Total excludes applicable taxes Protect Life.Q-201611-43682.687GL 6 Notes The parties agree that Axon is granting a credit of $21,667.35 (applied to Year 1 Payment) for trade-in of CEW hardware and an additional incentive of $14,680.00 for a total of $36,347.35 Discount. This credit is based on a purchase date no later than October 4,2019 resulting in a 11/1/2019 contract start date. Any change in this ship date and resulting contract start date will result in modification of this credit value which may result in additional fees due to or from Axon. National Purchasing Partners (NPP) -CEW Contract No. VH11630 used for pricing and terms. Purchase of TASER 7 are governed by the TASER 7 Agreement located at https://www.axon.com/legal/sales-terms-and-conditions and not the Master Services and Purchasing Agreement referenced below Axon’s Sales Terms and Conditions This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable.Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Signature:CustSIG Date:CustDate Name (Print):CustName Title:CustTitle PO# (Or write N/A):CustPo Please sign and email to Georgia Leacox at georgia@taser.com or fax to 480-991-0791 Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buy.axon.com Quote: Q-201611-43682.687GL ‘Protect Life’© and TASER® are registered trademarks of Axon Enterprise, Inc, registered in the U.S. © 2013 Axon Enterprise, Inc. All rights reserved. Protect Life.Q-201611-43682.687GL 7 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6750 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Police Department Agenda Number: 7.3 SUBJECT/RECOMMENDATION: Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2019-2020 in the amount of $186,291 to underwrite the cost of additional Community Policing services by the Clearwater Police Department in the Downtown Gateway District, Town Lake District, and Downtown Core District, encompassed by the CRA (Community Redevelopment Area) to address quality of life issues, drug dealing, prostitution, and homelessness and authorize the appropriate officials execute same. SUMMARY: Quality of life issues, drug dealing, prostitution, and homelessness, all negatively impact re-development plans. Additional community policing resources are needed to effectively address these issues above and beyond the level provided by routine road patrol functions. An allowable funding source of this action item is the use of CRA Tax Increment Financing (TIF) funds. Florida Statutes allows for the use of TIF funds for “community policing innovations” in Community Redevelopment Areas. The CRA and Clearwater Police Department have reached an agreement on a proposed scope of services and terms as delineated in the Interlocal Agreement. Included in the scope is the delineation of specific, measurable crime reduction targets by which to monitor the success of the initiative as well as providing clear language required by statute assuring that the resources are applied to the CRA/Downtown Gateway area. APPROPRIATION CODE AND AMOUNT: Funding for this interlocal agreement will be from CRA project code 3887552-94849 Page 1 City of Clearwater Printed on 9/13/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6755 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Police Department Agenda Number: 7.4 SUBJECT/RECOMMENDATION: Approve renewal of the TriTech Software Support Agreement, in the amount of $187,976, for a 12-month period beginning October 1, 2019 and ending September 30, 2020 and authorize the appropriate officials to execute same. (consent) SUMMARY: The TriTech system has been operational since October 2007; the final sign-off and payment closing out the project was disbursed in March 2009. The Council previously approved a twelve-month TriTech Software Support Agreement, which will expire on September 30, 2019. The TriTech System provides an integrated computer aided dispatch (CAD), mobile, automatic vehicle location (AVL) environment, and downloading of data to the report management system (ACISS). Prior to the TriTech System, each of these functions required separate software support and hardware agreements. APPROPRIATION CODE AND AMOUNT: Funding for renewal of the 12-month Software Support Agreement, in the amount of $187,976, is budgeted in FY 2019/2020 Police Department operating budget 0101162-530300 (contractual services). Page 1 City of Clearwater Printed on 9/13/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: Resolution 19-26 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: ResolutionIn Control: Engineering Department Agenda Number: 8.1 SUBJECT/RECOMMENDATION: Accept a 10-ft. by 25-ft. Water Main Easement from the property owners for the construction, installation, and maintenance of water main facilities on real property located at 626 N. Highland Avenue and adopt Resolution 19-26. SUMMARY: Public Utilities requires a water main easement to be located on property at 626 N. Highland Ave. The property owners have agreed to grant the City an easement to accommodate the subject facilities. The Water Main Easement grants the City rights for the construction, installation, and maintenance of facilities within the easement area. City staff recommends acceptance of the easement. Page 1 City of Clearwater Printed on 9/13/2019 [A05-00152 /238656/1]Resolution No. 19-26 RESOLUTION NO. 19-26 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA ACCEPTING A WATER MAIN EASEMENT FROM OLUFEMI A. OKUBOYE AND DELORIS L.OKUBOYE FOR THE CONSTRUCTION, INSTALLATION, AND MAINTENANCE OF CITY WATER MAIN FACILITIES; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Clearwater needs a water main easement from Olufemi A. Okuboye and Deloris L. Okuboye for the construction, installation, and maintenance of certain water main facilities; and, WHEREAS,by this Resolution, the City Council of the City of Clearwater wishes to accept said grant of easement; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER FLORIDA: Section 1. The City Council of the City of Clearwater hereby accepts the Water Main Easement, a copy of which is attached hereto and incorporated herein as Exhibit “A”to Resolution 19-26. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this ______ day of _________________, 2019. ________________________________ George N. Cretekos Mayor Approved as to form:Attest: ___________________________________________________________ Laura Mahony Rosemarie Call Assistant City Attorney City Clerk EXHIBIT A TO RESOLUTION 19-26 ProposedNew Water MainEasement 10'25'626 714 706 616 707 617 715 700 618 1500N HIGHLAND AVE N GLENWOOD AVE ROSEMERE RD ² N.T.S.Scale: AERIAL MAP Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Map Gen By:Reviewed By:S-T-R:Grid #:Date:Page:Aerial Flown 2018 KN 8/21/2019RB279A11-29s-15e Proposed New Water Main Easement626 N. Highland Ave. Document Path: C:\Users\Kieffer.Nyland\City of Clearwater\Engineering Geographic Technology - Location Maps\626 N Highland Ave - Raw Water Pipe.mxd 1 of 1 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: Resolution 19-17 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: ResolutionIn Control: Engineering Department Agenda Number: 8.2 SUBJECT/RECOMMENDATION: Accept a Drainage Easement from Woodland Villas Condominium 1 Association, Inc. for the construction, installation and maintenance of drainage facilities on real property located at 2465 Northside Drive and adopt Resolution 19-17. SUMMARY: The drainage easement grants the City rights to operate and maintain stormwater facilities within the easement area. Page 1 City of Clearwater Printed on 9/13/2019 Resolution No. 19-17 RESOLUTION NO. 19-17 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA ACCEPTING A DRAINAGE EASEMENT FROM WOODLAND VILLAS CONDOMINIUM 1 ASSOCIATION, INC. FOR THE CONSTRUCTION, INSTALLATION, AND MAINTENANCE OF CITY DRAINAGE FACILITIES; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Clearwater needs a drainage easement from Woodland Villas Condominium 1 Association, Inc.for the construction, installation and maintenance of certain drainage facilities; and WHEREAS,by this Resolution, the City Council of the City of Clearwater wishes to accept said grant of easement; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER FLORIDA: Section 1. The City Council of the City of Clearwater hereby accepts the Utility Easement, a copy of which is attached hereto and incorporated herein as Exhibit “A” to Resolution 19-17. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this ______ day of _________________, 2019. ________________________________ George N. Cretekos Mayor Approved as to form:Attest: ___________________________________________________________ Laura Mahony Rosemarie Call Assistant City Attorney City Clerk EXHIBIT A TO RESOLUTION 19-17 US-19 NC URLE W RD 69th ST N298th AVE N NORTHSIDE DR RIVIERA DR 70th ST NNORTHRI DGE DR CEYLON DR BRATTLE LN LAKE SHORE LN HIGHLAND ACRES DR 297th AVE N COUNTRYSIDE BLVD 69th WAY N66th ST NMEADOW WOOD DR SEACOL ST 67th ST N68th ST N301st AVE N S K I PP ER TR L 300th AVE N MARIGOLD DR MULBERRY DR BUCKHORN DR 66th WAY N67th WAY NPINE HAVEN DR ELDERBERRY DR BEAVER DR MULBERRY DR S BONNER AVE ROYAL BLVD CUMBERLAND TRL ZARA WAY WICKS DR WIND CHIME DR SPRINGWOOD DRVELVENTOS DR BREWTON CT REDFORD CT W 1st WAY S5th WAY S4th WAY S3rd WAY S6th WAY S2nd WAY S14th WAY N297th AVE N LOCATION MAP SiteLocation ^ ² N.T.S.Scale: Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Proposed New Drainage Easement to City of Clearwater 2465 Northside Dr. Page 1 of 1Date:6/26/2019 Document Path: V:\GIS\Engineering\Location Maps\2465 Northside Dr..mxd WDMap Gen By:19-29s-16eS-T-R:188BGrid #:XXReviewed By: Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: Ordinance #9321-19 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: OrdinanceIn Control: Engineering Department Agenda Number: 8.3 SUBJECT/RECOMMENDATION: Approve the request from the property owner to vacate the Utility Easement lying within the South 5 feet of Lots 1, 2, 3, 4, and 5, Block D, and the North 5 Feet of lots 10, 11, 12, 13, and 14, Block D, Hibiscus Gardens, according to the map or plat thereof, as recorded in Plat Book 14, Pages 55 through 59, inclusive, of the Public Records of Pinellas County, Florida and pass Ordinance 9321-19 on first reading. SUMMARY: The Property owner has requested that the City vacate a portion of two contiguous 5-foot Utility Easements as the owner moves forward with developing the site for new townhomes. There are no utilities present within the easements. City staff has reviewed this vacation request and have no objection. Page 1 City of Clearwater Printed on 9/13/2019 1 Ord. No. 9321-19 ORDINANCE NO. 9321-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING A UTILITY EASEMENT LYING WITHIN THE SOUTH 5 FEET OF LOTS 1, 2, 3, 4, AND 5, BLOCK D, AND THE NORTH 5 FEET OF LOTS 10, 11, 12, 13, AND 14, BLOCK D, HIBISCUS GARDENS, ACORDING TO THE MAP OR PLAT THEREOF, AS RECORDED IN PLAT BOOK 14, PAGES 55 THROUGH 59, INCLUSIVE, OF THE PUBLIC RECORDS OF PINELLAS COUNTY; FLORIDA: PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner in fee title of real property described and depicted in Exhibit “A”, attached hereto and incorporated herein, has requested that the City vacate a portion said easement; and WHEREAS, the City Council of the City of Clearwater, Florida finds that said easement is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: A portion of easement described as follows: See Exhibit “A” is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title and interest thereto. Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. 2 Ord. No. 9321-19 PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________ ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ________________________________________________________________ Laura Lipowski Mahony Rosemarie Call Assistant City Attorney City Clerk PARK ST PIERCE ST S BETTY LN S LINCOLN AVECLEVELAND ST AERIAL MAP Proposed Vacation5' Utility Easement ² N.T.S.Scale: Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Proposed Utility Easement VacationPierce St./S Betty Ln. Page 1 of 1Aerial Flown 2018 Date:4/16/2019 Document Path: V:\GIS\Engineering\Location Maps\Pierce St_Betty Ln.mxd 287BGrid #:15-29s-15eS-T-R:WDMap Gen By: Proposed Vacation5' Utility Easement RBReviewed By: Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: Ordinance #9327-19 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: OrdinanceIn Control: Engineering Department Agenda Number: 8.4 SUBJECT/RECOMMENDATION: Approve the request from the City of Clearwater to vacate a portion of a right-of-way, lying in the North 10 ft. of the South 30 ft. of Lot 12, Block G, Fairmont Subdivision, as recorded in Plat Book 9, Page 85, of the Public Records of Pinellas County, Florida and pass Ordinance 9327-19 on first reading. SUMMARY: City staff recommends the vacation of the right-of-way. Said right-of-way is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated. Page 1 City of Clearwater Printed on 9/13/2019 [RE15-1313-080/240064/1]1 Ord. No. 9327-19 ORDINANCE NO. 9327-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING A PORTION OF A RIGHT-OF-WAY, LYING IN THE NORTH 10 FOOT OF THE SOUTH 30’ OF LOT 12, BLOCK G, FAIRMONT SUBDIVISION, AS RECORDED IN PLAT BOOK 9, PAGE 85, OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City, as owner in fee title of certain real property described and depicted in Exhibit “A”, attached hereto and incorporated herein, has conducted internal stakeholder review and city staff has no objections to the proposed vacation, conditioned on reserving the City’s underlying fee interest; and WHEREAS, the City Council of the City of Clearwater, Florida finds that said right-of-way is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: The right-of-way described as follows: See Exhibit “A” is hereby vacated, closed and released, subject to the City of Clearwater’s fee interest in the underlying land, which is expressly reserved and unaffected by this vacation. Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. [RE15-1313-080/240064/1]2 Ord. No. 9327-19 PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________ ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ________________________________________________________________ Laura Lipowski Mahony Rosemarie Call Assistant City Attorney City Clerk TANGERINE STREET (Right-of-Way Varies)N MADISON AVENUEMICHIGAN AVENUE (PLAT)(60' Right-of-Way)(dedicated right-of-way OR 6054, 1857) Block C Gree n w oo d P ark Plat B o o k 8, Pa ge 2 2 Lot 11 Lot 10 Block G Fairm o n t S u b d i vi s i o n Plat Bo o k 9, P a g e 8 5 Greenwood Park No. 2 Plat Book 8, Page 16 Lot 12 Lot 9 A Right-of-Way vacation described as follows: The North 10' of the South 30' of Lot 12, Block G, Fairmont Subdivision, as recorded in Plat Book 9, Page 85, of the Public Records of Pinellas County, Florida. Legal Description CITY OF CLEARWATER ENGINEERING DEPARTMENT DRAWN BY CHECKED BY DATE DRAWN SEC-TWNSP-RNG DWG. NO.SHEET OFProposed Right-of-Way Vacation For a Portion of Tangerine Street JAB TLM 08/16/2019 Lgl_2019-18 1 1 10 29 S 15 E TANGERINE ST N MADISON AVE RUSSELL ST 11291314 11511130113211351128113311391131113111431312 1137113313081129AERIAL MAP 132' Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Partial Right of Way Vacation ofTangerine St Page 1 of 1Aerial Flown 2019 Document Path: C:\Users\Kieffer.Nyland\City of Clearwater\Engineering Geographic Technology - Location Maps\Tangerine_St-Partial_ROW.mxd Date:8/19/2019KNMap Gen By:RBReviewed By:10'269AGrid #:10-29s-15eS-T-R: 132'10'Location of Vacation ² N.T.S Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6766 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Library Agenda Number: 9.1 SUBJECT/RECOMMENDATION: Approve an Interlocal Agreement between the Clearwater Community Redevelopment Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year 2019-2020 in the amount of $99,640 to underwrite activities in the Clearwater Main Library that support community learning in the areas of Science, Technology, Engineering and Math (STEM), Entrepreneurship and small business growth and authorize the appropriate officials to execute same. (consent) SUMMARY: The Clearwater Main Library is a partner in the Clearwater Business SPARK ecosystem of organizations working to support the development of entrepreneurship and small businesses throughout Clearwater. This partnership was prompted by the ULI report recommending public/private partnerships to encourage business growth in this area. The Main Library has a prominent position in the CRA area and will provide education and training in the Business and STEM areas through research opportunities, STEM maker space areas, classes and tutorials and meeting accommodation. The CRA funding will pay one staff member to oversee these functions, assist with additional library hours to make the facility available when needed by the business community and provide educational and training opportunities. APPROPRIATION CODE AND AMOUNT: Funding will be from 3887552-94887 Library Activation. Page 1 City of Clearwater Printed on 9/13/2019 INTERLOCAL AGREEMENT This Interlocal Agreement is made and entered into this ________ day of _____________, 2019 by and between the Community Redevelopment Agency of the City of Clearwater, Florida (CRA), a redevelopment agency established pursuant to law, and the City of Clearwater (CITY), a municipal corporation of the State of Florida. WHEREAS, this Agreement is made and entered between the parties pursuant to Section 163.01, Florida Statutes, the “Florida Interlocal Cooperation Act of 1969”; and WHEREAS, Section 163.387(6), Florida Statutes, allows for use of moneys in the redevelopment trust fund which may be expended from time to time for undertakings of a community redevelopment agency as described in the Community Redevelopment Plan; and WHEREAS, the CRA has adopted a Community Redevelopment Plan that establishes certain Goals and Objectives to guide the revitalization of the Downtown area; and WHEREAS, supporting entrepreneurship and growing small businesses are important activities which help meet certain Objectives established in the 2018 Clearwater Downtown Redevelopment Plan; and WHEREAS, the Clearwater Downtown Redevelopment Plan establishes that funds received by the CRA through the use of Tax Increment Financing (TIF) may be used for certain redevelopment activities; and WHEREAS, the City has adopted an Economic Development Strategic Plan which outlines the steps for achieving economic development success and establishes as “Goal Four: Business Development” that the city should “support an entrepreneurship and innovation ecosystem and collaborate with regional partners to market Clearwater to target industries;” and WHEREAS, on May 4, 2015, and May 7, 2015, the CRA and the City, respectively, together with the Clearwater Regional Chamber of Commerce, Technical Arts Facility for Innovation and Entrepreneurship (TAFFIE), Florida Small Business Development Center (FSBDC) of Pinellas County Economic Development entered into a Memorandum of Understanding to support collaborative and coordinated approaches to serve pre-venture, startup and small business enterprises in the City of Clearwater and the greater Clearwater area and that City of Clearwater – Economic Development & Housing Department and City of Clearwater Library System would together participate in these efforts; and Interlocal Agreement between CRA/Library FY 19/20 2 WHEREAS, the Urban Land Institute Advisory Services Panel Report issued September 2014 recommended that the library “identify uses that can co- locate with the library to boost its use and help activate the area around it” such as “a community meeting room and center;” and WHEREAS, the CRA and the CITY want to enter into an Interlocal Agreement during the Fiscal Year 2019/2020, outlining the scope of services and responsibilities of the parties. NOW THEREFORE, in consideration of the covenants made by each party to the other and of the mutual advantages to be realized by the parties hereto, the CRA and the CITY agree as follows: Section 1.Term. The term of this Interlocal Agreement will be October 1, 2019 through September 30, 2020. Section 2.Intent. It is the intent of the parties that the TIF funds paid to the CITY by the CRA pursuant to Section 163.387(6)(a), Florida Statutes, be used to provide the following services in support of the economic enhancement of the downtown area: A.Maintain and enhance two (2) maker spaces at the Clearwater Main Library, located at 100 N. Osceola Avenue, providing technology and equipment such as but not limited to 3D printers, video and audio recording equipment, robotics and iMac computer hardware, as well as specialized software to assist in the production of technology innovation and business growth and development. B.Provide training on the proper use of the equipment and technology listed above, as well as on small business startup, entrepreneurship, job seeking, technology development, digitization and effective use of the world wide web for communication and business marketing, and encouraging science, technology, engineering, and math (STEM) education and skills for all age groups to help create tomorrow’s workforce. C.Foster a sense of community for the downtown area by providing space for meetings, both formal and informal, that is receptive to the sharing of technology and ideas, supports gatherings where participants can share common interests and grow skills and knowledge by working together and creates partnerships to effectively facilitate mutual growth and support innovation and entrepreneurship. Section 3.Responsibilities of the CRA Interlocal Agreement between CRA/Library FY 19/20 3 Function: Provide TIF funding in the total amount not to exceed $99,640 for the contract year, said funds to be utilized by the Clearwater Main Library (Main Library) to provide staffing, equipment, education and training for the greater Clearwater community on adult and youth STEM activities within the Studios at Main, a maker space area, and pre-venture, startup and small business programs and services as described in Section 2. Intent, paragraphs B and C, to be allocated in the following manner: A.$78,640 to pay for a Library Program Specialist, Exhibit A attached hereto and incorporated by reference, contains detailed specifications. B.$14,550 for the estimated cost for the contract year for staff support and coverage of additional hours to make the library available to the business community outside of normal operating hours. C.$21,000 for the estimated cost for the contract year for education and training programs, equipment and supplies. Section 4.Responsibilities of the CITY Scope of Duties: The services that the CITY will provide will be carried out by the Main Library. These services are: A.Maintenance and enhancement of two (2) maker studios within the Clearwater Main Library providing technology and training to the public and working in cooperation with the Clearwater Business SPARK Partners to support economic development in the downtown area. B.Provide staffing for the programs of the maker studios to provide programs and training to support innovation and entrepreneurship in the downtown area. Continue developing partnerships to effectively utilize the library space. Section 5.Notice.Sixty (60) days notice by either party to the other pursuant to the Interlocal Agreement shall be given in writing and hand- delivered or mailed as follows: Clearwater Community Redevelopment Agency Attn: Amanda Thompson, Director PO BOX 4748 Clearwater, Florida 33756 Telephone: (727) 562-4058 Interlocal Agreement between CRA/Library FY 19/20 4 City of Clearwater Attn: William B. Horne II, City Manager PO BOX 4748 Clearwater, Florida 33756 Telephone: (727) 562-4046 Section 6.Entire Agreement. This document embodies the whole Agreement of the parties. There are no promises, terms, conditions or allegations other than those contained herein. This Agreement shall be binding on the parties, their successors, assigns and legal representatives. Section 7.Indemnification.The CRA and the CITY agree to be fully responsible for their own acts of negligence, or their respective agents’ acts of negligence when acting within the scope of their employment and agree to be liable for any damages resulting from said negligence only to the extent permitted by Section 768.28, Florida Statutes. Nothing herein is intended to nor shall it be construed as a waiver of any immunity from or limitation from liability that the CRA and the CITY are entitled to under the doctrine of sovereign immunity (Section 768.28, Florida Statutes). Nothing herein shall be construed as consent by the CRA or the CITY to be sued by third parties in any manner arising out of this Agreement. Section 8.Filing Effective Date.As required by Section 163.01(11), Florida Statutes, the Interlocal Agreement shall be filed with the Clerk of the Circuit Court of Pinellas County after execution by the parties and shall take effect upon the date of filing. IN WITNESS WHEREOF, the parties hereto, or their law representatives, have executed this agreement as the date first above written. COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA By: ______________________________ George N. Cretekos, Chairperson Approved as to form: Attest: Interlocal Agreement between CRA/Library FY 19/20 5 ___________________________________________________________ Michael Fuino Rosemarie Call CRA Attorney City Clerk Countersigned: CITY OF CLEARWATER, FLORIDA ___________________________By: _____________________________ George N. Cretekos William B. Horne II Mayor City Manager Approved as to form: Attest: ___________________________________________________________ Owen Kohler Rosemarie Call Assistant City Attorney City Clerk 1 Program Specialist Full Time Salaries & Wages 47,160 Life Ins $2500 Empl & Pens 10 1% Life Insurance-Employee - Samp Life Insurance 190 Major Medical Insurance 9,920 Social Security 680 Emp Pension Plan 6,130 Total 64,090 Staff support, Additional hours, 14,550 evenings, mornings, internship Business/STEM training including database 21,000 TOTAL 99,640$ Downtown Enhancement Fact Sheet Library - CRA Funded Program For FY 2019/20 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ANX2019-06001 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 10.1 SUBJECT/RECOMMENDATION: Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1819 Audubon Street and 1015 Woodside Avenue, and pass Ordinances 9298-19, 9299-19 and 9300-19 on first reading. (ANX2019-06001) SUMMARY: These voluntary annexation petitions involve 0.72 acres consisting of two parcels of land occupied by single-family dwellings. The properties are generally located north of Lakeview Road, south of Druid Road, east of South Duncan Avenue, and west of South Hercules Avenue. The applicant at 1819 Audubon Street is requesting annexation to receive sanitary sewer and solid waste services from the City, and the applicant at 1015 Woodside Avenue is requesting annexation to receive solid waste service only. The properties are located within enclaves and are contiguous to existing city limits along at least one boundary. It is proposed that the properties be assigned a Future Land Use Map designation of Residential Low (RL) and a Zoning Atlas designation of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexations are consistent with the provisions of Community Development Code Section 4-604.E as follows: ·The properties currently receive water service from the City. For the property located at 1819 Audubon Street, the closest sanitary sewer line is located in the Audubon Street right-of-way. The applicant has paid the city’s sewer impact and assessment fees and has been connected to the system. Sewer service is not readily available to the property located at Woodside Avenue. Collection of solid waste will be provided to both properties by the City of Clearwater. The properties are located within Police District III, and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to these properties by Station #49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve these properties with solid waste, police, fire and EMS service. The proposed annexations will not have an adverse effect on public facilities and their levels of service; and ·The proposed annexations are consistent with and promote the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4: Due to the built-out character of the City of Clearwater, compact Page 1 City of Clearwater Printed on 9/13/2019 File Number: ANX2019-06001 urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request. ·The proposed Residential Low (RL) Future Land Use Map category to be assigned to both properties is consistent with the Countywide Plan designation of the properties. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the properties is the Low Medium Density Residential (LMDR) District. The use of the subject properties is consistent with the uses allowed in the District and the properties exceed the District’s minimum dimensional requirements. The proposed annexations are therefore consistent with the Countywide Plan and the City ’s Comprehensive Plan and Community Development Code; and ·The properties proposed for annexation are contiguous to existing city limits along at least one boundary; therefore, the annexations are consistent with Florida Statutes Chapter 171.044. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 9/13/2019 Ordinance No. 9298-19 ORDINANCE NO. 9298-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF LAKEVIEW ROAD, SOUTH OF DRUID ROAD, EAST OF SOUTH DUNCAN AVENUE, WEST OF SOUTH HERCULES AVENUE, WHOSE POST OFFICE ADDRESSES ARE 1819 AUDUBON STREET CLEARWATER, FLORIDA 33764 AND 1015 WOODSIDE AVENUE, CLEARWATER, FLORIDA 33756, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owners of the real properties described herein and depicted on the map attached hereto as Exhibit B have petitioned the City of Clearwater to annex the properties into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described properties are hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: See attached Exhibit A for Legal Descriptions. (ANX2019-06001) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Community Development Coordinator are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 9298-19 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2019-06001 ========================================================================================= No. Parcel ID Lot No., Block No. Address 1. 13-29-15-32382-000-0130 Lot 13 1819 Audubon St. The above in Gracemoor Subdivision, as recorded in PLAT BOOK 30, PAGE 7, of the Public Records of Pinellas County, Florida. No. Parcel ID Lot No., Block No. Address 2. 14-29-15-62010-000-0060 Lot 6 1015 Woodside Ave. The above in Unit 5 of Oak Acres Subdivision, as recorded in PLAT BOOK 30, PAGE 42, of the Public Records of Pinellas County, Florida. Exhibit B 317000 14 3 A B 32 9 8 7 10 11 12 13 14 1 2 3 4 1 2 3 4 5 133/0233/0133/03 33/04 33/05 33/06 1.17 33/ 50 68 142.17 142 163 163 213.61 137.01879595150 180.1540(S)90 165.490 454545141.87 14232.3673 110 33 40 33 33 30 30 13620106197461992619386184861956AB C B A 9 3 2 1 8 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 13 4 5 6 7 8 11 12 13 1 2 3 4 5 6 6 5 4 3 2 2 3 4 5 6 7 8 9 10 1 2 3 1 1 (1) 4 VACVACVAC 33 33 14 13 137.19 1515 3014 13 AC(C) 21 3 DRUID RD S KEENE RD WOODSIDE AVE WOODRUFF AVE WOODCREST AVE MAGNOLIA DR OAK LAKE DR AUDUBON ST JEFFORDS ST MAGNOLIA DR 819818 801 810 800 806 809 801 819 801 814 804 814 821 809 815 800 810 814 809 804 804 815 800 809 818 805 815818 821 805 815 18271209 1008 1007 180817371012 18111022 1003175617501749 1020 176717661015 176517301020 18001009 1010 17491018 1009 101617371012 10101814 1015 1011 1024 1013 1004 1809814 805 811 808 809 805 810 0 4 0 801 8 8 2 18194 18090 4 17251004 181736 0 1820181005173 17571101 1784171025 1019 1717101517 10011798 517517417181100 0 1740-Not to Scale--Not a Survey-Rev. 6/10/2019 PROPOSED ANNEXATION Owner(s): Daniel De La Cruz Palma Marvin Dana Gulley Case: ANX2019-06001 Site: 1819 Audubon Street 1015 Woodside Avenue Property Size(Acres): ROW (Acres): 0.72 Land Use Zoning PIN: 13-29-15-32382-000-0130 14-29-15-62010-000-0060 From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 298A 297B To: Residential Low (RL) Low Medium Density Residential (LMDR) Ordinance No. 9299-19 ORDINANCE NO. 9299-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF LAKEVIEW ROAD, SOUTH OF DRUID ROAD, EAST OF SOUTH. DUNCAN AVENUE, WEST OF SOUTH HERCULES AVENUE, WHOSE POST OFFICE ADDRESSES ARE 1819 AUDUBON STREET, CLEARWATER, FLORIDA 33764 AND 1015 WOODSIDE AVENUE, CLEARWATER, FLORIDA 33756, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use category for the hereinafter described properties, upon annexation into the City of Clearwater, as follows: Properties Land Use Category See attached Exhibit A for Legal Descriptions. Residential Low (RL) (ANX2019-06001) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9298-19. Ordinance No. 9299-19 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2019-06001 ========================================================================================= No. Parcel ID Lot No., Block No. Address 1. 13-29-15-32382-000-0130 Lot 13 1819 Audubon St. The above in Gracemoor Subdivision, as recorded in PLAT BOOK 30, PAGE 7, of the Public Records of Pinellas County, Florida. No. Parcel ID Lot No., Block No. Address 2. 14-29-15-62010-000-0060 Lot 6 1015 Woodside Ave. The above in Unit 5 of Oak Acres Subdivision, as recorded in PLAT BOOK 30, PAGE 42, of the Public Records of Pinellas County, Florida. Exhibit B 317000 14 3 A B 32 9 8 7 10 11 12 13 14 1 2 3 4 1 2 3 4 5 133/0233/0133/03 33/04 33/05 33/06 1.17 33/ 50 68 142.17 142 163 163 213.61 137.01879595150 180.1540(S)90 165.490 454545141.87 14232.3673 110 33 40 33 33 30 30 13620106197461992619386184861956AB C B A 9 3 2 1 8 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 13 4 5 6 7 8 11 12 13 1 2 3 4 5 6 6 5 4 3 2 2 3 4 5 6 7 8 9 10 1 2 3 1 1 (1) 4 VACVACVAC 33 33 14 13 137.19 1515 3014 13 AC(C) 21 3 RL RL RL RL RL RL RL RU RU RU RL RU RU RU RU RL RU WATER RL RU RL RU WATER RL RU RU WATER RU RURU RL DRUID RD S KEENE RD WOODSIDE AVE WOODRUFF AVE WOODCREST AVE MAGNOLIA DR AUDUBON ST MAGNOLIA DR 818 810 800 806 809 801 819 801 814 804 814 809 815 800 810 814 809 804 804 815 800 809 818 815818 821 815 18271209 1008 1007 180817371012 18111022 1003175617501749 1020 176717661015 17651020 18001009 1010 17491018 1009 101617371012 101018141011 1024 1013 1004 1809819 801 814 805 821 811 808 809 805 810 0 8054 0 801 8 805 8 2 18194 18090 4 17251004 181736 0 182018100517 17571101 17841730171025 1019 1717101517 10011798 517517417181015 1100 0 1740-Not to Scale--Not a Survey-Rev. 6/10/2019 PROPOSED FUTURE LAND USE MAP Owner(s): Daniel De La Cruz Palma Marvin Dana Gulley Case: ANX2019-06001 Site: 1819 Audubon Street 1015 Woodside Avenue Property Size(Acres): ROW (Acres): 0.72 Land Use Zoning PIN: 13-29-15-32382-000-0130 14-29-15-62010-000-0060 From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 298A 297B To: Residential Low (RL) Low Medium Density Residential (LMDR) Ordinance No. 9300-19 ORDINANCE NO. 9300-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF LAKEVIEW ROAD, SOUTH OF DRUID ROAD, EAST OF SOUTH DUNCAN AVENUE, WEST OF SOUTH HERCULES AVENUE, WHOSE POST OFFICE ADDRESSES ARE 1819 AUDUBON STREET, CLEARWATER, FLORIDA 33764 AND 1015 WOODSIDE AVENUE, CLEARWATER, FLORIDA 33756, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described properties located in Pinellas County, Florida, are hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning Atlas of the City is amended, as follows: The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9298-19. Properties Zoning District See attached Exhibit A for Legal Descriptions Low Medium Density Residential (LMDR) (ANX2019-06001) Ordinance No. 9300-19 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2019-06001 ========================================================================================= No. Parcel ID Lot No., Block No. Address 1. 13-29-15-32382-000-0130 Lot 13 1819 Audubon St. The above in Gracemoor Subdivision, as recorded in PLAT BOOK 30, PAGE 7, of the Public Records of Pinellas County, Florida. No. Parcel ID Lot No., Block No. Address 2. 14-29-15-62010-000-0060 Lot 6 1015 Woodside Ave. The above in Unit 5 of Oak Acres Subdivision, as recorded in PLAT BOOK 30, PAGE 42, of the Public Records of Pinellas County, Florida. Exhibit B 317000 14 3 A B 32 9 8 7 10 11 12 13 14 1 2 3 4 1 2 3 4 5 133/0233/0133/03 33/04 33/05 33/06 1.17 33/ 50 68 142.17 142 163 163 213.61 137.01879595150 180.1540(S)90 165.490 454545141.87 14232.3673 110 33 40 33 33 30 30 13620106197461992619386184861956AB C B A 9 3 2 1 8 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 13 4 5 6 7 8 11 12 13 1 2 3 4 5 6 6 5 4 3 2 2 3 4 5 6 7 8 9 10 1 2 3 1 1 (1) 4 VACVACVAC 33 33 14 13 137.19 1515 3014 13 AC(C) 21 3 LMDR LMDRMDR LDR DRUID RD S KEENE RD WOODSIDE AVE WOODRUFF AVE WOODCREST AVE MAGNOLIA DR OAK LAKE DR AUDUBON ST JEFFORDS ST MAGNOLIA DR 819818 801 810 800 814 806 809 801 819 801 814 804 814 811 809 815 808 800 810 814 805 809 804 810 804 815 800 809 818 805 815818 805 815 18271209 1008 1007 18081737101217251004 18111022 1003175617501749 18201005 10201757 176717661015 176517301020 18001009 1025 17491019 1018 1009 101617371012 10101814 1015 1011 1024 1013 17401004 1809805 821 809 0 04 00 801 821 8 8 2 18194 18090 14 182173616 0 18117301101 17841761010 1761761015172 10011798 5175017421711801100 20 -Not to Scale--Not a Survey-Rev. 6/10/2019 PROPOSED ZONING MAP Owner(s): Daniel De La Cruz Palma Marvin Dana Gulley Case: ANX2019-06001 Site: 1819 Audubon Street 1015 Woodside Avenue Property Size(Acres): ROW (Acres): 0.72 Land Use Zoning PIN: 13-29-15-32382-000-0130 14-29-15-62010-000-0060 From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 298A 297B To: Residential Low (RL) Low Medium Density Residential (LMDR) DRUID RD S KEENE RD WOODCREST AVE WOODSIDE AVE WOODRUFF AVE MAGNOLIA DR OAK LAKE DR AUDUBON ST JEFFORDS ST MAGNOLIA DR ^ PROJECT SITE -Not to Scale--Not a Survey-Rev. 6/10/2019 PROJECT SITE ^ LOCATION MAP Owner(s): Daniel De La Cruz Palma Marvin Dana Gulley Case: ANX2019-06001 Site: 1819 Audubon Street 1015 Woodside Avenue Property Size(Acres): ROW (Acres): 0.72 Land Use Zoning PIN: 13-29-15-32382-000-0130 14-29-15-62010-000-0060 From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 298A 297B To: Residential Low (RL) Low Medium Density Residential (LMDR) AUDUBON ST AUDUBON ST DRUID RD DRUID RD S KEENE RD S KEENE RD WOODSIDE AVE WOODSIDE AVE WOODRUFF AVE WOODRUFF AVE WOODCREST AVE WOODCREST AVE MAGNOLIA DR MAGNOLIA DR OAK LAKE DR OAK LAKE DR JEFFORDS ST JEFFORDS ST MAGNOLIA DR MAGNOLIA DR -Not to Scale--Not a Survey-Rev. 6/10/2019 AERIAL MAP Owner(s): Daniel De La Cruz Palma Marvin Dana Gulley Case: ANX2019-06001 Site: 1819 Audubon Street 1015 Woodside Avenue Property Size(Acres): ROW (Acres): 0.72 Land Use Zoning PIN: 13-29-15-32382-000-0130 14-29-15-62010-000-0060 From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 298A 297B To: Residential Low (RL) Low Medium Density Residential (LMDR) 317000 14 3 A B 32 9 8 7 10 11 12 13 14 1 2 3 4 1 2 3 4 5 133/0233/0133/03 33/04 33/05 33/06 1.17 33/ 50 68 142.17 142 163 163 213.61 137.01879595150 180.1540(S)90 165.490 454545141.87 14232.3673 110 33 40 33 33 30 30 13620106197461992619386184861956AB C B A 9 3 2 1 8 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 13 4 5 6 7 8 11 12 13 1 2 3 4 5 6 6 5 4 3 2 2 3 4 5 6 7 8 9 10 1 2 3 1 1 (1) 4 VACVACVAC 33 33 14 13 137.19 1515 3014 13 AC(C) 21 3 DRUID RD S KEENE RD WOODSIDE AVE WOODRUFF AVE WOODCREST AVE MAGNOLIA DR OAK LAKE DR AUDUBON ST JEFFORDS ST MAGNOLIA DR 819818 801 810 800 806 809 801 819 801 814 804 814 821 809 815 800 810 814 809 804 804 815 800 809 818 805 815818 821 805 815 18271209 1008 1007 180817371012 18111022 1003175617501749 1020 176717661015 176517301020 18001009 1010 17491018 1009 101617371012 10101814 1015 1011 1024 1013 1004 1809814 805 811 808 809 805 810 0 4 0 801 8 8 2 18194 18090 4 17251004 181736 0 1820181005173 17571101 1784171025 1019 1717101517 10011798 517517417181100 0 1740-Not to Scale--Not a Survey-Rev. 6/10/2019 EXISTING SURROUNDING USES MAP Owner(s): Daniel De La Cruz Palma Marvin Dana Gulley Case: ANX2019-06001 Site: 1819 Audubon Street 1015 Woodside Avenue Property Size(Acres): ROW (Acres): 0.72 Land Use Zoning PIN: 13-29-15-32382-000-0130 14-29-15-62010-000-0060 From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 298A 297B To: Residential Low (RL) Low Medium Density Residential (LMDR) Single Family Residential Single Family Residential ANX2019-06001 Daniel De La Cruz Palma 1819 Audubon Street View looking south at subject property, 1819 Audubon Street East of subject property North of subject property North of subject property, across Audubon Street View looking northerly along Audubon Street View looking easterly along Audubon Street View looking east at subject property, 1015 Woodside Ave. North of subject property East of subject property West of subject property, across Woodside Avenue ANX2019-06001 Marvin D. Gulley 1015 Woodside Avenue View looking northerly along Woodside Avenue View looking easterly along Jeffords Street Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ATA2019-06001 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 10.2 SUBJECT/RECOMMENDATION: Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 712 Moss Avenue and 3047 Lake Vista Drive, and pass Ordinances 9301-19, 9302-19, and 9303-19 on first reading. (ATA2019-06001) SUMMARY: The City of Clearwater Public Utilities Department has expanded sewer service into the Kapok Terrace neighborhood located generally north of Drew Street, south of SR 590, and within ¼ mile west of McMullen Booth Road. This application includes two parcels of land in the expansion area which are occupied by two single family homes totaling 0.39 acres. These properties are subject to Agreements to Annex that were recorded in September 2017 and February 2018 respectively. The two properties are contiguous to existing city limits along at least one property boundary and are eligible for annexation. It is proposed that the properties be assigned a Future Land Use Map designation of Residential Low (RL) and a Zoning Atlas designation of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexations are consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: •The properties currently receive water and sewer service from the City of Clearwater. The City is already collecting solid waste at 712 Moss Avenue, and upon annexation, will provide service to 3047 Lake Vista Drive. The properties are located within Police District III, and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to these properties by Station #49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve these properties with police, fire and EMS service. The proposed annexations will not have an adverse effect on public facilities and their levels of service; and •The proposed annexations are consistent with and promote the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Page 1 City of Clearwater Printed on 9/13/2019 File Number: ATA2019-06001 Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.1.3 Invoke agreements to annex where properties located within enclaves meet the contiguity requirements of Florida Statutes Chapter 171. •The proposed Residential Low (RL) Future Land Use Map category to be assigned to both properties is consistent with the Countywide Plan designation of the properties. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the properties is Low Medium Density Residential (LMDR). The use of the subject properties is consistent with the uses allowed in the District and the properties exceed the District’s minimum dimensional requirements. The proposed annexations are therefore consistent with the Countywide Plan and the City’s Comprehensive Plan and Community Development Code; and •The properties proposed for annexation are contiguous to existing city limits along at least one boundary; therefore, the annexations are consistent with Florida Statutes Chapter 171.044. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 9/13/2019 Ordinance No. 9301-19 ORDINANCE NO. 9301-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF DREW STREET, SOUTH OF SR 590 AND WITHIN 1/4 MILE WEST OF NORTH MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 712 MOSS AVENUE AND 3047 LAKE VISTA DRIVE, ALL WITHIN CLEARWATER, FLORIDA 33759 INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owners of the real properties described herein and depicted on the map attached hereto as Exhibit B have petitioned the City of Clearwater to annex the properties into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described properties are hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: See attached Exhibit A for Legal Descriptions. (ATA2019-06001) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Community Development Coordinator are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 9301-19 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ATA2019-06001 ========================================================================================= No. Parcel ID Lot No., Block No. Address 1. 09-29-16-45126-007-0070 Lot 7, Block G 712 Moss Avenue 2. 09-29-16-45126-004-0020 The East 60’ of Lot 2, Block D 3047 Lake Vista Drive The above in KAPOK TERRACE, as recorded in PLAT BOOK 36, PAGE 14 and 15, of the Public Records of Pinellas County, Florida. Exhibit B 270000 271000LAKE LOUISE 45126 C E C D G B 234 5 6 7 8 9 10 11 121314151617181920212223 1 2 3 4 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 3 4 5 6 7 8 91011 234567 8910 11 12 13 14 15 16 17 18 894 32/01 1.57 116(S) 116 593593AC(C)MOSS AVE GRAND VIEW AVE LAKE VISTA DR N McMULLEN BOOTH RD GLEN OAK AVE N TERRACE VIEW LN GLEN OAK AVE E906 807 801 602 906 809 8 0 1 917 918 8 0 6 911 904 900 907 815 808 911 932 708 800 3077301330523041303030493019301330413041307030553065304130363025306130353010304230233040302030813046303130193036308030603044303430293012307430263058302430643063304730473071304630763059303530483069302130123053307530303024305730403050920 7 1 2 912 701 910901 916 915 914 8 0 0 908 9243006 301230473072300730183006304030533035-Not to Scale--Not a Survey-Rev. 6/6/2019 PROPOSED ANNEXATION MAP Owner(s): Kimberly L. Goudreau Lea J. Perrino & Justin J. Perrino Case: ATA2019-06001 Site: 712 Moss Avenue 3047 Lake Vista Drive Property Size(Acres): ROW (Acres): 0.39 Land Use Zoning PIN: 09-29-16-45126-007-0070 09-29-16-45126-004-0020 From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) Ordinance No. 9302-19 ORDINANCE NO. 9302-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF DREW STREET, SOUTH OF SR 590 AND WITHIN 1/4 MILE WEST OF NORTH MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 712 MOSS AVENUE AND 3047 LAKE VISTA DRIVE, ALL WITHIN CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use category for the hereinafter described properties, upon annexation into the City of Clearwater, as follows: Properties Land Use Category See attached Exhibit A for Legal Descriptions. Residential Low (RL) (ATA2019-06001) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9301-19. Ordinance No. 9302-19 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ATA2019-06001 ========================================================================================= No. Parcel ID Lot No., Block No. Address 1. 09-29-16-45126-007-0070 Lot 7, Block G 712 Moss Avenue 2. 09-29-16-45126-004-0020 The East 60’ of Lot 2, Block D 3047 Lake Vista Drive The above in KAPOK TERRACE, as recorded in PLAT BOOK 36, PAGE 14 and 15, of the Public Records of Pinellas County, Florida. Exhibit B 270000 271000LAKE LOUISE 45126 C E C D G B 234 5 6 7 8 9 10 11 121314151617181920212223 1 2 3 4 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 3 4 5 6 7 8 91011 234567 8910 11 12 13 14 15 16 17 18 894 32/01 1.57 116(S) 116 593593AC(C) HDR RL RL RL RL RL CG RL RLRLMOSS AVE GRAND VIEW AVE LAKE VISTA DR N McMULLEN BOOTH RD GLEN OAK AVE N TERRACE VIEW LN GLEN OAK AVE E906 807 801 602 906 809 8 0 1 917 918 8 0 6 911 904 907 815 808 911 932 708 800 307730133052304130303049301330413041307030553065304130363025306130353010304230233040302030813046303130363080306030443034302930123074302630583024306430633047304730713046307630593035306930213012307530303024305730403050920 7 1 2 912 701 910901 916 900 915 914 8 0 0 908 924 30193006301230473072300730193018300630403053304830533035-Not to Scale--Not a Survey-Rev. 6/6/2019 PROPOSED FUTURE LAND USE MAP Owner(s): Kimberly L. Goudreau Lea J. Perrino & Justin J. Perrino Case: ATA2019-06001 Site: 712 Moss Avenue 3047 Lake Vista Drive Property Size(Acres): ROW (Acres): 0.39 Land Use Zoning PIN: 09-29-16-45126-007-0070 09-29-16-45126-004-0020 From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) Ordinance No. 9303-19 ORDINANCE NO. 9303-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF DREW STREET, SOUTH OF SR 590 AND WITHIN 1/4 MILE WEST OF NORTH MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 712 MOSS AVENUE AND 3047 LAKE VISTA DRIVE,ALL WITHIN CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described properties located in Pinellas County, Florida, are hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning Atlas of the City is amended, as follows: The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9301-19. Properties Zoning District See attached Exhibit A for Legal Descriptions Low Medium Density Residential (LMDR) (ATA2019-06001) Ordinance No. 9303-19 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ATA2019-06001 ========================================================================================= No. Parcel ID Lot No., Block No. Address 1. 09-29-16-45126-007-0070 Lot 7, Block G 712 Moss Avenue 2. 09-29-16-45126-004-0020 The East 60’ of Lot 2, Block D 3047 Lake Vista Drive The above in KAPOK TERRACE, as recorded in PLAT BOOK 36, PAGE 14 and 15, of the Public Records of Pinellas County, Florida. Exhibit B 270000 271000LAKE LOUISE 45126 C E C D G B 234 5 6 7 8 9 10 11 121314151617181920212223 1 2 3 4 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 3 4 5 6 7 8 91011 234567 8910 11 12 13 14 15 16 17 18 894 32/01 1.57 116(S) 116 593593AC(C) LMDR LMDR C HDR MOSS AVE GRAND VIEW AVE LAKE VISTA DR N McMULLEN BOOTH RD GLEN OAK AVE N TERRACE VIEW LN GLEN OAK AVE E906 807 801 602 906 809 8 0 1 917 918 8 0 6 911 904 907 815 808 911 932 708 800 30773013305230413030304930193013304130413070305530653041303630253061303530103042302330403020308130463031303630803060304430343029301230743026305830243064306330473047307130463076305930353069302130123053307530303024305730403050920 7 1 2 912 701 910901 916 900 915 914 8 0 0 908 9243006 30123047307230073019301830063040305330483035-Not to Scale--Not a Survey-Rev. 6/6/2019 PROPOSED ZONING MAP Owner(s): Kimberly L. Goudreau Lea J. Perrino & Justin J. Perrino Case: ATA2019-06001 Site: 712 Moss Avenue 3047 Lake Vista Drive Property Size(Acres): ROW (Acres): 0.39 Land Use Zoning PIN: 09-29-16-45126-007-0070 09-29-16-45126-004-0020 From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) DREW ST MOSS AVE N McMULLEN BOOTH RD MERRILL AVE HOYT AVE GRAND VIEW AVE LAKE VISTA DR GLEN OAK AVE N KAPOK KOVE DR MISSION CIR BAY LN TERRACE VIEW LN NUTWOOD ST LINDSEY ERIN LN BRIGADOON DR PROJECT SITES -Not to Scale--Not a Survey-Rev. 6/10/2019 ^PROJECT SITES ^ LOCATION MAP Owner(s): Kimberly L. Goudreau Lea J. Perrino & Justin J. Perrino Case: ATA2019-06001 Site: 712 Moss Avenue 3047 Lake Vista Drive Property Size(Acres): ROW (Acres): 0.39 Land Use Zoning PIN: 09-29-16-45126-007-0070 09-29-16-45126-004-0020 From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) HDR MOSS AVE MOSS AVE GRAND VIEW AVE GRAND VIEW AVE LAKE VISTA DR LAKE VISTA DR N McMULLEN BOOTH RD N McMULLEN BOOTH RD GLEN OAK AVE NGLEN OAK AVE N TERRACE VIEW LN TERRACE VIEW LN GLEN OAK AVE EGLEN OAK AVE E-Not to Scale--Not a Survey-Rev. 6/6/2019 AERIAL MAP Owner(s): Kimberly L. Goudreau Lea J. Perrino & Justin J. Perrino Case: ATA2019-06001 Site: 712 Moss Avenue 3047 Lake Vista Drive Property Size(Acres): ROW (Acres): 0.39 Land Use Zoning PIN: 09-29-16-45126-007-0070 09-29-16-45126-004-0020 From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) 270000 271000LAKE LOUISE 45126 C E C D G B 234 5 6 7 8 9 10 11 121314151617181920212223 1 2 3 4 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 3 4 5 6 7 8 91011 234567 8910 11 12 13 14 15 16 17 18 894 32/01 1.57 116(S) 116 593593AC(C)MOSS AVE GRAND VIEW AVE LAKE VISTA DR N McMULLEN BOOTH RD GLEN OAK AVE N TERRACE VIEW LN GLEN OAK AVE E906 807 801 602 906 809 8 0 1 917 918 8 0 6 911 904 900 907 815 808 911 932 708 800 3077301330523041303030493019301330413041307030553065304130363025306130353010304230233040302030813046303130193036308030603044303430293012307430263058302430643063304730473071304630763059303530483069302130123053307530303024305730403050920 7 1 2 912 701 910901 916 915 914 8 0 0 908 9243006 301230473072300730183006304030533035-Not to Scale--Not a Survey-Rev. 6/6/2019 EXISTING SURROUNDING USES MAP Owner(s): Kimberly L. Goudreau Lea J. Perrino & Justin J. Perrino Case: ATA2019-06001 Site: 712 Moss Avenue 3047 Lake Vista Drive Property Size(Acres): ROW (Acres): 0.39 Land Use Zoning PIN: 09-29-16-45126-007-0070 09-29-16-45126-004-0020 From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) Single Family Residential Single Family Residential View looking west at subject property, 712 Moss Avenue North of subject property South of subject property East of subject property, across Moss Avenue ATA2019-06001 Kimberly Goudreau 712 Moss Avenue View looking northerly along Moss Avenue View looking southerly along Moss Avenue View looking south at subject property, 3047 Lake Vista Drive West of subject property East of subject property North of subject property, across Lake Vista Drive ATA2019-06001 Lea J. Perrino & Justin J. Perrino 3047 Lake Vista Drive View looking easterly along Lake Vista Drive View looking westerly along Lake Vista Drive Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6781 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Planning & Development Agenda Number: 10.3 SUBJECT/RECOMMENDATION: Approve the first amendment to an existing Hotel Development Agreement (HDA2014-07004) between Decade Sea Captain, LLC (the property owner) and the City of Clearwater for property located at 40 Devon Drive, which replaces Exhibit A to provide an updated legal description and replaces Exhibit B to provide new conceptual site plans and elevations, reduce the overall height of the proposed hotel building, add a detached dwelling to the portion of the property within the Low Medium Density Residential (LMDR) District; adopt Resolution 19-18, and authorize the appropriate officials to execute same. (HDA2014-07004A) SUMMARY: Site History: December 21, 2010: Case FLD2010-08004 approved to permit an 85-unit overnight accommodation use. Status: expired. January 13, 2011: DVA2010-08001 approved the allocation of up to 53 units from the Hotel Density Reserve for an 85-unit overnight accommodations use as related to case FLD2010-08004. Status: expired. May 21, 2013: Case FLD2013-02007 approved to permit an 85-unit overnight accommodation use in the Tourist (T) District. Status: expired. June 19, 2013: DVA2010-08001A approved. Status: expired. October 15, 2014: HDA2014-07004 approved the allocation of up to 66 units from the Hotel Density for a 98-unit overnight accommodations use related to case FLD2015-02006. Status: valid. The current proposal under consideration is to amend this Development Agreement. April 21, 2015: Case FLD2015-02006 approved to permit a 98-unit overnight accommodation use. Status: valid although unconstructed. September 14, 2018: A minor revision to FLD2015-02006 was submitted and administratively approved pursuant to CDC Section 4-405.A.1 through 9 and a Development Order to that effect was issued on September 24, 2018. September 18, 2018: Case FLD2018-06020 approved to permit a parking garage in the for the properties located at 101 Coronado Drive and 41 Devon Drive. This application is peripherally related to the subject site as it provides 118 parking spaces for the proposed hotel. Status: valid although unconstructed. Page 1 City of Clearwater Printed on 9/13/2019 File Number: ID#19-6781 October 15, 2019: Case FLD2015-02006A which amends case FLD2015-02006 to be consistent with the current, proposed Hotel Development Agreement amendment (HDA2014-07004A) is scheduled for review by the Community Development Board. Development Proposal: No changes have been made to the Development Proposal presented at the September 5, 2019 Council meeting. The owners continue to propose to construct a 98-unit hotel including 66 units allocated from the Hotel Density Reserve through Beach by Design as previously approved by City Council on October 15, 2014 as part of a Level III Development Agreement (HDA2014-07004/Resolution 14-32). The proposal also includes constructing a detached dwelling in the portion of the site within the LMDR District. The proposal, in short, updates the legal description (Exhibit A) includes a new conceptual site plan and accompanying building elevations (Exhibit B) as well as changes to the Development Agreement. No changes to the hotel component beyond that as otherwise approved through the noted minor amendment are proposed. The changes to the Development Agreement are listed below: §Section 4.1: Adds the proposed detached dwelling as a use to the site in addition to the 98 -unit hotel and specifies that the hotel component is only located on the T District portion of the site and the detached dwelling component is only located on the LMDR District portion of the site. §Section 4.4: Decreases the height of the building from 100 feet to 77 feet. §Section 4.5: Clarifies that the intensity of use within the LMDR District portion of the site is limited to one dwelling unit, specifies a height of the detached dwelling of 30 feet from BFE. §Section 6.1.7: Clarifies that no unit within the T District portion of the site shall have a complete kitchen facility as defined by the Community Development Code. This is to allow the detached dwelling to include a full kitchen as allowed by the Community Development Code. Consistency with the Community Development Code: No changes have been made to the Conceptual Site Plan presented at the September 5, 2019 Council meeting. The Conceptual Site Plan continues to appear to be consistent with the CDC regarding: §Minimum Lot Area and Width §Minimum Setbacks §Maximum Height §Minimum Off-Street Parking §Landscaping Consistency with Beach by Design: No changes have been made to the Conceptual Site Plan and Elevations presented at the September 5, 2019 Council meeting. The Conceptual Site Plan and Elevations continue to appear to be consistent with the Beach by Design regarding: §Design Guidelines §Hotel Density Reserve Page 2 City of Clearwater Printed on 9/13/2019 File Number: ID#19-6781 Standards for Development Agreements: The proposal is compliant with the standards for development agreements and is consistent with the Comprehensive Plan. The proposed Development Agreement would be in effect for a period not to exceed 10 years, meets the criteria for the allocation of rooms from the Hotel Density Reserve under Beach by Design and includes the following main provisions: §Provides for no change in the number of units (66 units) allocated from the Hotel Density Reserve (previously approved as part of HDA2014-07004/Resolution 14-32); §Clarifies that a full kitchen is permissible for the proposed detached dwelling; §Clarifies that the rental period for the detached dwelling shall not include rentals for periods of less than 31 days or one calendar month, whichever is less, or which is advertised or held out to the public as a place rented for periods of less than 31 days or one calendar month, whichever is less; §Limits the proposed height of the detached dwelling to no more than 30 feet; §Revises Exhibit A which updates the legal description; §Revises Exhibit B which includes new conceptual site plans, architectural drawings, elevations and perspectives; §Requires the developer to obtain site plan approval pursuant to a Level One or Level Two development application within one year of approval of the amended and restated Development Agreement and obtain building permits and certificates of occupancy in accordance with Community Development Code (CDC) Section 4-407; §Requires the return of any hotel unit obtained from the Hotel Density Reserve that is not constructed; §For units allocated from the Hotel Density Reserve, prohibits the conversion of any hotel unit to a residential use and requires the recording of a covenant restricting use of such hotel units to overnight accommodation usage; §Provides that all units in a hotel receiving units from the Reserve shall be made available to the public as overnight transient hotel guests at all times through the required hotel reservation system; §That no hotel room in a hotel allocated units from the Reserve will have a full kitchen; §That a reservation system shall be required as an integral part of the hotel use and there shall be a lobby/front desk area that must be operated as a typical lobby/front desk area for a hotel would be operated; and §Requires a legally enforceable mandatory evacuation/closure covenant that the hotel will be closed as soon as practicable after a hurricane watch that includes Clearwater Beach is posted by the National Hurricane Center. Changes to Development Agreements: Pursuant to Section 4-606.I., CDC, a Development Agreement may be amended by mutual consent of the parties, provided the notice and public hearing requirements of Section 4-206 are followed. Revisions to conceptual site plans and/or architectural elevations attached as exhibits to this Development Agreement shall be governed by the provisions of CDC Section 4-406,. Minor revisions to such plans may be approved by the Community Development Coordinator. Other revisions not specified as minor shall require an amendment to this Development Agreement. The Planning and Development Department is recommending approval of this first amendment to an existing Development Agreement which the allocated up to 66 units from the Hotel Density Reserve under Beach by Design, amends Exhibit A (legal description) and amends Exhibit B (site plans and elevations). Page 3 City of Clearwater Printed on 9/13/2019 File Number: ID#19-6781 Page 4 City of Clearwater Printed on 9/13/2019 565 SOUTH HERCULES AVENUECLEARWATER, FL 33764phone 727.822.4151WWW.DEUELENGINEERING.COMCERTIFICATE OF AUTHORIZATION NUMBER 26320LICENSED BUSINESS NUMBER 107D euel ssociatesACONSULTING ENGINEERS LAND SURVEYORS LAND PLANNERS&SURVEYOR'S NOTES:SEE SHEET 2 FOR LEGEND, SYMBOL LEGEND, CURVE TABLE,DETAILED LOCATION OF IMPROVEMENTS AND TOPOGRAPHY.” ” ” ” ” ” OHDEVON DRIVECORONADA DRIVE C L E A R W A T E R H A R B O RHAMDEN DRIVE565 SOUTH HERCULES AVENUECLEARWATER, FL 33764phone 727.822.4151WWW.DEUELENGINEERING.COMCERTIFICATE OF AUTHORIZATION NUMBER 26320LICENSED BUSINESS NUMBER 107D euel ssociatesACONSULTING ENGINEERS LAND SURVEYORS LAND PLANNERS&SEE SHEET 1 FOR DESCRIPTIONS, SURVEYOR'SREPORT AND SURVEYOR'S NOTES. AUDE SMITH AIA ARCHITECTURAL DRAWINGS FLD 2015-02006A [REVISED] 40 DEVON DRIVE CLEARWATER BEACH , FL A RESIDENCE ON EASTWARD LMDR DISTRICT AND "SEA CAPTAIN" HOTEL A 98 UNIT HOTEL IN TOURIST DISTRICT [AS AMENDED 9-24-18 UNDER CDC 4-406] EXHIBIT "B" JUNE 3, 2019 REVISED / RESUBMITTED JUNE 10, 2019 REVISED AUGUST 1, 2019 REVISED AUGUST 5,2019 DRAWING INDEX SHEET #DESCRIPTION A-1 SITE PLAN: RESIDENCE & HOTEL [ ROOF TOP VIEW ] A-2 RESIDENCE SITE PLAN ON LMDR A-3 LEVEL 1 RESIDENCE W/ HOTEL AND COMBINED SITE DATA TABLE A-4 LEVEL 2 RESIDENCE PLAN W/ HOTEL PLAN A-5 LEVEL 3 RESIDENCE PLAN, W/ HOTEL PLAN A-6 LEVEL 4 RESIDENCE PLAN, W/ HOTEL PLAN A-7 LEVEL 5 RESIDENCE PLAN, W/ [TYPICAL HOTEL PLANS LEVEL 5 THROUGH 8] A-8 SOUTH ELEVATION, RESIDENCE & HOTEL A-9 EAST ELEVATION, RESIDENCE "CROSS SECTION" & HOTEL A-10 NORTH ELEVATION, RESIDENCE & HOTEL A-11 "NORTH EAST" ELEVATION AT SEAWALL & WEST ELEVATIONS OF RESIDENCE A-12 WEST ELEVATION, HOTEL SUPPLEMENT: DRC COMMENTARY AND RESPONSES FROM 7/1/19 ARCHITECTURE PLANNING INTERIOR DESIGN A PROJECT FOR DECADE SEA CAPTAIN, LLC EXECUTIVE CENTER OFFICE PARK SUITE, 290 25400 US HWY 19 NORTH FL CORP. AA0002587 CLEARWATER, FLORIDA 33763 PHONE: 727-785-4441 WWW.AUDESMITH.COM 12 PL 18' WIDE PAVED ENTRANCE AND HOTEL TO RESIDENCE FROM R.O.W. @ HAMDEN / DEVON INTERSECTION DEVON DRIVE CL 15'-1" SETBACKTHREE STORY SECTION EXISTING PIER HOUSE HOTEL PL COVERED STAIRWELL & STORAGE ABOVE MAIN ROOF ON LEVEL 3 POOL POOL DECK CHANGE IN ZONING DISTRICT EIGHT STORY SECTION, SEACAPTAIN HOTEL MINOR 4.406 AMENDMENT APPROVED SEPTEMBER 2018 MECHANICAL PENTHOUSE ABOVE MAIN ROOF MECHANICAL PENTHOUSE ABOVE MAIN ROOF & OVERHANG EXIT TWO STORIES OVER PARKING SUCO BMERGED LAND, SEE SURVEY EXISTING SEAWALL EXISTING PLATTED BOUNDARY AS PROPERTY LINE POOL DECK HOTEL "TOWER" ELEMENTS, SEE PREVIOUS MINOR AMENDMENT DRAWINGS LMDR RESIDENCE 153'-4" 25'-0" REQUIRED CL PROPOSED EASEMENT, SEE SHEET A-2 DOCKS 178'-2"15'-1"10'-2" PL ENTRANCE CONNECTING DRIVEWAY TOURIST LMDR TOURIST LMDR PL PLPL PL PL PL 1'-6" SETBACK TO PAVING 5'-0" SETBACK TO STRUCTURE 42" SIDEWALK EDGE OF BALCONIES PL PL PL PL 15'-8"15'-8"15'-7 3/4"BUILDING LINE BELOW OVERHANG 25'-2"25'-2" LINE OF OVERHANG / BALCONIES ABOVE PL SITE VISIBILITY TRIANGLE SCALE: DRAWN BY: CHECKED BY: PROJECT NUMBER: ISSUED FOR: ARCHITECTURE INTERIOR DESIGN Robert J. Aude, AIA Aude Smith Architecture, Inc. AIA All Rights Reserved C Copyright DATE: EXECUTIVE CENTER OFFICE PARK SUITE, 290 PLANNING AUDE SMITH AIA 25400 US HWY 19 NORTH FL CORP. AA0002587 CLEARWATER, FLORIDA 33763 PHONE: 727-785-4441 WWW.AUDESMITH.COM A-1 DECADE SEA CAPTAIN L.C.C. 40 Devon Drive Clearwater, Fl. 18-130 RA DM/TP AS NOTEDSeaCaptainA 98 Room Hotel and LMDR Eastward ResidenceDECADE SEA CAPTAIN L.L.C.40 Devon DriveClearwater, Fl.FLD 3 JUNE '19 REVISION 1 6 JUNE '19 REVISION 2 24 JULY '19 HDA EXHIBIT 1 AUG. '19 HDA EXHIBIT 5 AUG. '19 SITE PLAN SCALE: COMPOSITE SITE PLAN RESIDENCE & HOTEL ROOFTOP VIEW 3/32" = 1'-0" NORTH SEE SHEET A-3 FOR STREET VIEW PEDESTRIAN ENTRANCE AND ACCESS TO UPPER RESIDENCE FROM DEVON DRIVE 24'-0" WIDE ENTRANCE TO COVERED PARKING FOR RESIDENCE LANDSCAPE ELECTRIC SERVICE METER ABOVE BFE, SEE FLOOR PLAN OPEN PAVED DECK TO SEAWALL LINE OF BALCONY ABOVE EXTENDED 4'-0" OUTWARD FROM STRUCTURE BELOW EXISTING SEAWALL PER 2.14.19 SURVEY SUBMERGED LAND 1,944 S.F. FRONT COMPOSITE SETBACK LINE, 25' EACH WAY NOT USED 18' DRIVEWAY EXISTING ONE STORY RESIDENCE (TRANSCRIBED) ON ADJACENT LOT 3 EXISTING CURB AT HAMDEN DRIVE CONTINUOUS 6'-0" HIGH MASONRY WALL REQUIRED SIGHT VISIBILITY TRIANGLE AT SEAWALL BOUNDARY EXISTING 13" HOLLY TREE TO BE REMOVED 1 2 3 4 5 6 8 9 11 13 12 7 10 14 15 16UP 2 5 49 7 11 13 12 14 15 1 HAMDEN DRIVE(50' R/W)16 14 5'-0" SIDEYARD SETBACK DRIVEWAY ENTRANCE TO RESIDENCE COVERED PARKING FOR 2 CARS SEE SHEET A-3 2 0 ' - 0 " PL PROPOSED RESIDENCE: TWO STORIES OVER COVERED PARKING B.F.E. 12.00' NAVD 13'-10" SEAWALL TO STRUCTURE 4'-0" CANTILEVERED BALCONY AT LEVEL 2 & ROOF OVERHANG 9'-4" SEAWALL TO STRUCTURE 25'-0" SETBACK 25'-0" SETBACK 18' WIDE PAVED ENTRANCE AND HOTEL TO RESIDENCE FROM R.O.W. @ HAMDEN/DEVON INTERSECTION 104.63' LMDR TOURIST BOUNDARY SEE SURVEY 3'-6" CONC. SIDEWALK24'-0"CONTINUATION OF 24' W. DRIVEWAY FOR HOTEL ACCESS, SEE COMPOSITE SITE PLAN SHEET A-3 DEVON DRIVE @ HOTEL SITE 127.92' PL P L 45.93' DEVON DRIVE 22'-0" ESTIMATED AT EXISTING RESIDENCE 8'-8"4'-4"14'-6"50'-8"10'-0" 62'-8"10'-0"7'-4"7 3 ' - 4 " HOTEL BALCONIES ABOVE 6 FACE OF EXISTING SEAWALL 20'-0" SITE VISIBILITY FROM SEAWALL OPEN GREEN SPACE/LANDSCAPE SIDEWALK OUT IN 3'-6" CONC. SIDEWALK P L CL 15'-0" EASEMENT 15'-0" EASEMENT TOURIST LMDR TOURIST LMDR 9 LANDSCAPE 8 PL PL PL PL COVERED HOTEL/ POOL DECK HOTEL GARAGE REFUSE ELEC 27'-2" ESTIMATED1'-6" TO PAVING 3 3 25'-2"25'-2"PL SCALE: DRAWN BY: CHECKED BY: PROJECT NUMBER: ISSUED FOR: ARCHITECTURE INTERIOR DESIGN Robert J. Aude, AIA Aude Smith Architecture, Inc. AIA All Rights Reserved C Copyright DATE: EXECUTIVE CENTER OFFICE PARK SUITE, 290 PLANNING AUDE SMITH AIA 25400 US HWY 19 NORTH FL CORP. AA0002587 CLEARWATER, FLORIDA 33763 PHONE: 727-785-4441 WWW.AUDESMITH.COM A-2SCALE: SITE PLAN 1/8" = 1'-0" NORTH KEYED NOTES RESIDENCE SITE PLAN ON LMDR DECADE SEA CAPTAIN L.C.C. 40 Devon Drive Clearwater, Fl. 18-130 RA DM/TP AS NOTEDSeaCaptainA 98 Room Hotel and LMDR Eastward ResidenceDECADE SEA CAPTAIN L.L.C.40 Devon DriveClearwater, Fl.FLD 3 JUNE '19 REVISION 1 6 JUNE '19 REVISION 2 24 JULY '19 HDA EXHIBIT 1 AUG. '19 HDA EXHIBIT 5 AUG. '19 RESIDENCE SITE PLAN 25'-2" UP UP 42" WIDE SIDEWALK 9'-0"9'-0" 2 PARKING SPACES 9'-0"x19'-0", TYP. LINE OF BUILDING ABOVE 15'-4" 15'-0" UTILITY EASEMENT 5'-0"LANDSCAPE LINE OF BALCONIES & OVERHANG ABOVE 6'-0" HIGH MASONRY WALL SITE VISIBILITY TRIANGLE 4'-6" SIDEWALK COVERED DECK UNDER BUILDING EQUIPMENTR.R. 5'-0" SIDEWALK PL PL COVERED SERVICE AREA CAFE SEATING AREA FOOD PREP & STORAGE LOWER HOTEL LOBBY EL. EL. UP ADA RAMP UP ENTRANCE TO PARKING GARAGE PL 12'-0"DRIVE R.R. PL PARKING & 24'-0" WIDE DRIVEWAY DEVON DRIVE ENTRANCE ONLY 18'-0" WIDE MECH.REFUSE ELEC. 20'-0" 2 0 ' - 0 " POOL DECK "AE" 12' SEE SURVEY "VE" 13' "VE" 13' "AE" 12' SEE SURVEY COVERED DECK UNDER RESIDENCE 12'-0" 7'-0" H. SCREEN WALL 10'-2"15'-1" SETBACKEXIT ONLY 15'-0" WIDE PL HOTEL SETBACK @ 15'-0"UPUPUPRESERVED FOR POOL (N.I.C.) POOL DECK 24' -0" DRIVEWAY TO RESIDENCE "LMDR""T"UPUP10'-2"HOTEL SETBACK TOP OF WALL 2'-6" TOURIST LMDR TOURIST LMDR TYPICAL 9' W X 19' D PARKING SPACES (6) ELEC ROLLING GATE 19'-0"EXISTING RESIDENCE, LOT 3 PL PL PL 15'-8"15'-8"PL SUBMERGED LAND PL PL PL PL 24'-0"BACKOUT AT LMDR24'-0"BACKOUT AT LMDR15'-7 3/4"1'-6" SETBACK TO PAVEMENT 5'-0" SETBACK TO STRUCTURE25'-2"PL PL SITE VISIBILITY TRIANGLE 15'-11" SITE DATA, ADDING RESIDENCE 1.SITE ADDRESS 40 DEVON DRIVE CLEARWATER, FL 33767 PARCEL ID:08/ 29/ 15/ 00000/ 320/ 0300 ZONING "T" & "LMDR" 2.PRESENT USE:VACANT 3.PROPOSED USE:RESIDENCE (LMDR) HOTEL (T) 4.FUTURE LAND USE:RFU & RU 5.OVERLAY DISTRICT:BEACH BY DESIGN (HOTEL ONLY) (SMALL MOTEL DISTRICT) 6.TOURIST ZONE SITE AREA:28,678 SF 0.659± AC (ZONE "T") 7.LMDR ZONE SITE AREA: 7,484 SF 0.171± AC (ZONE "LMDR") 8.TOTAL SITE AREA:36,162 SF 0.830± AC. UPLAND HOTEL "T" UPLAND RESIDENCE "LMDR" 9.EXISTING BLDG. AREA: N/A VACANT 10. TOTAL PROPOSED BLDG. AREA:82,662 SF ________________________________________________________________________________ 1.SETBACKS: “T” “LMDR” “T” & “LMDR”REQUIRED PROPOSED REQUIRED PROPOSED 15’ FRONT 15.00’ BLDG. 25’ FRONT 25’ BLDG. 10’ SIDE 10’00’ BLDG. 5’ SIDE 5’ BLDG. FLD 2015-200611.36' REAR 15'-8" BLDG. 25’ REAR 25' REAR 2.ALLOWABLE MAXIMUM HEIGHT FROM BFE: 35-100’ ON “T”; 30’ ON “LMDR” BASE FLOOD ELEVATION (BFE): 12’ TOURIST LMDR HEIGHT (TO ROOF) "T"77'HEIGHT (TO ROOF)26' MECHANICAL 22'MECH. SCREEN 4' TOTAL"T"99'TOTAL "LMDR"30' 3.PARKING TABULATION:EXISITING PARKING SPACES =36 SPACES (98 PROPOSED ROOMS) (1.20 SPACE/ROOM) REQUIRED PARKING= 118 SPACES RESIDENCE PARKING= 2 SPACES L-1 DEVON * L-1 HOTEL PARKING GARAGE RESIDENCE ADA 1 4 CHECK-IN 6 GARAGE ON 107 DEVON COVERED 2 PARKING RESIDENTIAL TOTAL 7 CARS 111 CARS 2 CARS *NOTE: PARKING GARAGE ON DEVON DRIVE PROVIDES SPACE FOR 174 CARS REFER TO GARAGE SITE PLAN, UNDER SEPARATE PERMIT. SITE DATA TABLE COMBINED EXISTING PROPOSED REQUIRED A.TOTAL SITE AREA (“T”): 28,678 SF 28,678 SF 20,000 SF MIN. TOTAL SITE AREA (“LMDR”): 7,484 SF 7,484 SF 5,000 SF MIN. (UPLAND PORTION ONLY) A.TOTAL OPEN SPACE: 36,162 SF 8,639 SF (23.1%) B.TOTAL UNITS “T”: (32 FORMER) 98 UNITS OVERNIGHT TOTAL UNITS ”LMDR”: 0 1 RESIDENTIAL C.TOTAL BUILDING PAD AREA: 0 SF 18,709 SF D.SIDEWALK / DECK / PAVED AREA: 0 SF 9,223 SF E.TOTAL IMPERVIOUS AREA: 27,932 SF F.PARKING TABULATION: SEE CHART ABOVE FOR EACH USE G.VEHICULAR AREA: 0 SF 7,130 SF H.INTERIOR LANDSCAPE: 0 SF N/A PARKING GARAGE I.OPEN SPACE AREA: 9,548 SF 31,528 SF SCALE: DRAWN BY: CHECKED BY: PROJECT NUMBER: ISSUED FOR: ARCHITECTURE INTERIOR DESIGN Robert J. Aude, AIA Aude Smith Architecture, Inc. AIA All Rights Reserved C Copyright DATE: EXECUTIVE CENTER OFFICE PARK SUITE, 290 PLANNING AUDE SMITH AIA 25400 US HWY 19 NORTH FL CORP. AA0002587 CLEARWATER, FLORIDA 33763 PHONE: 727-785-4441 WWW.AUDESMITH.COM A-3 LEVEL 1 PLAN NORTH 1 REV 1 6 JUNE '19 SCALE: LEVEL 1 HOTEL PLAN W/ RESIDENCE 3/32" = 1'-0" NOTE: OCCUPIED AREAS SHOWN AT THIS LEVEL ARE DRY FLOOD PROOF PER CODE REV 2 24 JULY '19 DECADE SEA CAPTAIN L.C.C. 40 Devon Drive Clearwater, Fl. 18-130 RA DM/TP AS NOTEDSeaCaptainA 98 Room Hotel and LMDR Eastward ResidenceDECADE SEA CAPTAIN L.L.C.40 Devon DriveClearwater, Fl.FLD 3 JUNE '19 REVISION 1 6 JUNE '19 REVISION 2 24 JULY '19 HDA EXHIBIT 1 AUG. '19 HDA EXHIBIT 5 AUG. '19 UPUPUPUPW DWD UP UPUPRD-3 W/ 4"LEADER RD-5 W/ 4" LEADER RD-1 W/ 4" LEADER HOTEL, EIGHT STORY PORTION (7 FLOORS ABOVE B.F.E.) POOL BELOW POOL DECK BELOW OFFICE LOBBY EXTENDED BALCONIES @ L-2 ONLY CORRIDOR LAUNDRYEL. EL.MECH. ELEC. FITNESS DN. UP EL. BEDROOM STUDY LIVING DINING KITCHEN BEDROOM DECK DECK CONTINUOUS BALCONY FOYER LEVEL 2, HOTEL W/ MAIN LEVEL & 15 GUEST ROOMS MASTER BEDROOM SEAWALL BELOW HOTEL, THREE STORY WING 2 FLOORS ABOVE BFE RESIDENCE 2 FLOORS ABOVE BFE 21'-4" ELEVATOR LOBBY REGISTRATION 15'-0" EASEMENT DRIVEWAY BELOW SCALE: DRAWN BY: CHECKED BY: PROJECT NUMBER: ISSUED FOR: ARCHITECTURE INTERIOR DESIGN Robert J. Aude, AIA Aude Smith Architecture, Inc. AIA All Rights Reserved C Copyright DATE: EXECUTIVE CENTER OFFICE PARK SUITE, 290 PLANNING AUDE SMITH AIA 25400 US HWY 19 NORTH FL CORP. AA0002587 CLEARWATER, FLORIDA 33763 PHONE: 727-785-4441 WWW.AUDESMITH.COM A-4 LEVEL 2 PLAN SCALE: COMPOSITE HOTEL LEVEL 2 PLAN W/ RESIDENCE 3/32" = 1'-0" NORTH DECADE SEA CAPTAIN L.C.C. 40 Devon Drive Clearwater, Fl. 18-130 RA DM/TP AS NOTEDSeaCaptainA 98 Room Hotel and LMDR Eastward ResidenceDECADE SEA CAPTAIN L.L.C.40 Devon DriveClearwater, Fl.FLD 3 JUNE '19 REVISION 1 6 JUNE '19 REVISION 2 24 JULY '19 HDA EXHIBIT 1 AUG. '19 HDA EXHIBIT 5 AUG. '19 (FIRST LEVEL ABOVE BFE) UPUPUPUPUPUPDN EXISTING SEAWALL POOL BELOW POOL DECK BELOW HOTEL, THREE STORY WING 2 FLOORS ABOVE BFE HOTEL, EIGHT STORY PORTION (7 FLOORS ABOVE B.F.E.) CORRIDOR LEVEL 3 HOTEL W/ UPPER LOBBY & 18 GUEST ROOMS SERVER & MECH. OPEN TO LOBBY BELOW UPPER LOBBY RAILING OUTDOOR KITCHEN & BAR R.R. OVER HANG ABOVE BEDROOM SPA R.R.EL. DN PLANTER RESIDENCE 2 FLOORS ABOVE BFE OPEN STAIR TO L-2 ONLY ROOF DECK 15'-0" EASEMENT A-5 LEVEL 3 PLAN SCALE: COMPOSITE HOTEL LEVEL 3 PLAN W/ RESIDENCE 3/32" = 1'-0" NORTH SCALE: DRAWN BY: CHECKED BY: PROJECT NUMBER: ISSUED FOR: ARCHITECTURE INTERIOR DESIGN Robert J. Aude, AIA Aude Smith Architecture, Inc. AIA All Rights Reserved C Copyright DATE: EXECUTIVE CENTER OFFICE PARK SUITE, 290 PLANNING AUDE SMITH AIA 25400 US HWY 19 NORTH FL CORP. AA0002587 CLEARWATER, FLORIDA 33763 PHONE: 727-785-4441 WWW.AUDESMITH.COM DECADE SEA CAPTAIN L.C.C. 40 Devon Drive Clearwater, Fl. 18-130 RA DM/TP AS NOTEDSeaCaptainA 98 Room Hotel and LMDR Eastward ResidenceDECADE SEA CAPTAIN L.L.C.40 Devon DriveClearwater, Fl.FLD 3 JUNE '19 REVISION 1 6 JUNE '19 REVISION 2 24 JULY '19 HDA EXHIBIT 1 AUG. '19 HDA EXHIBIT 5 AUG. '19 UPUPUPUPUPUPPOOL BELOW POOL DECK BELOW HOTEL, THREE STORY WING ROOF TOP HOTEL, EIGHT STORY PORTION (7 FLOORS ABOVE B.F.E.) CORRIDOR LEVEL 4 HOTEL W/ 13 GUEST ROOMS STORAGE ROOF OVER L-3 SKYLIGHT OVER LOBBY LOBBY EL. EL. TYPICAL BALCONIES ROOF TERRACE BELOW ROOF OVER COVERED AREA BELOW ROOF MOUNTED HVAC EQUIPMENT SCREENING ENCLOSURE FOR MECHANICAL EQUIPMENT 15'-0" EASEMENT LOUVERED SCREEN AT PARAPET HEIGHT A-6 LEVEL 4 PLAN SCALE: COMPOSITE HOTEL LEVEL 4 PLAN W/ RESIDENCE 3/32" = 1'-0" NORTH SCALE: DRAWN BY: CHECKED BY: PROJECT NUMBER: ISSUED FOR: ARCHITECTURE INTERIOR DESIGN Robert J. Aude, AIA Aude Smith Architecture, Inc. AIA All Rights Reserved C Copyright DATE: EXECUTIVE CENTER OFFICE PARK SUITE, 290 PLANNING AUDE SMITH AIA 25400 US HWY 19 NORTH FL CORP. AA0002587 CLEARWATER, FLORIDA 33763 PHONE: 727-785-4441 WWW.AUDESMITH.COM DECADE SEA CAPTAIN L.C.C. 40 Devon Drive Clearwater, Fl. 18-130 RA DM/TP AS NOTEDSeaCaptainA 98 Room Hotel and LMDR Eastward ResidenceDECADE SEA CAPTAIN L.L.C.40 Devon DriveClearwater, Fl.FLD 3 JUNE '19 REVISION 1 6 JUNE '19 REVISION 2 24 JULY '19 HDA EXHIBIT 1 AUG. '19 HDA EXHIBIT 5 AUG. '19 UPUPUPUPEXISTING SEAWALL POOL BELOW POOL DECK BELOW HOTEL, THREE STORY WING ROOF TOP HOTEL, EIGHT STORY PORTION (7 FLOORS ABOVE B.F.E.) CORRIDOR TYPICAL HOTEL LEVELS 5,6,7,8 13 GUEST ROOMS EACH ROOF OVER L-3 SKYLIGHT OVER LOBBY TYPICAL BALCONIES ROOF TERRACE BELOW ROOF OVER COVERED AREA BELOW ROOF MOUNTED HVAC EQUIPMENT SCREENING ENCLOSURE FOR MECHANICAL EQUIPMENT EL EL 15'-0" EASEMENT BAY WINDOWS @ LEVELS 7 & 8, SEE ELEVATIONS LOUVERED SCREEN AT PARAPET HEIGHT A-7 LEVEL 5 PLAN SCALE: COMPOSITE HOTEL LEVEL 5 PLAN W/ RESIDENCE AND 3/32" = 1'-0" NORTH SCALE: DRAWN BY: CHECKED BY: PROJECT NUMBER: ISSUED FOR: ARCHITECTURE INTERIOR DESIGN Robert J. Aude, AIA Aude Smith Architecture, Inc. AIA All Rights Reserved C Copyright DATE: EXECUTIVE CENTER OFFICE PARK SUITE, 290 PLANNING AUDE SMITH AIA 25400 US HWY 19 NORTH FL CORP. AA0002587 CLEARWATER, FLORIDA 33763 PHONE: 727-785-4441 WWW.AUDESMITH.COM DECADE SEA CAPTAIN L.C.C. 40 Devon Drive Clearwater, Fl. 18-130 RA DM/TP AS NOTEDSeaCaptainA 98 Room Hotel and LMDR Eastward ResidenceDECADE SEA CAPTAIN L.L.C.40 Devon DriveClearwater, Fl.FLD 3 JUNE '19 REVISION 1 6 JUNE '19 REVISION 2 24 JULY '19 HDA EXHIBIT 1 AUG. '19 HDA EXHIBIT 5 AUG. '19 TYPICAL HOTEL LEVELS 5,6,7,8 13 GUEST ROOMS EACH 0'-0" LEVEL 111'-8" LEVEL 223'-4" LEVEL 333'-4" LEVEL 443'-4" LEVEL 553'-4" LEVEL 663'-4" LEVEL 773'-4" LEVEL 883'-4" ROOF11'-8"11'-8"10'-0"10'-0"10'-0"10'-0"10'-0"10'-0"10'-0"93'-4" PENTHOUSE MECHANICAL COOLING TOWER12.0' B.F.E.SEE SURVEY7'-0"OPENOPEN0'-0" LEVEL 111'-0" LEVEL 222'-0" LEVEL 3UPPER BEDROOM &ROOF TERRACEPRIMARY LIVINGPARKING12'-0" BFETOP OF PARAPETROOFEXIT ONLY,HOTEL &RESIDENCEOPENOPEN123456789101110121314115ENTRANCEONLY,HOTEL &RESIDENCE12.0' B.F.E.7'-0"77'-0"22'-0"15'-0"EASEMENT BETWEENBUILDINGSSEE SITE PLANTOURIST LMDRTOURIST LMDRHOTEL HEIGHTROOF OF ELEV.EQUIPMENTMECHANICALPENTHOUSE(ELEV. EQUIP.)7'-0"26'-0"4'-0" 30'-0"RESIDENCE HEIGHTBFE 12'-0"BFE 12'-0"PAINTED STUCCO WITH SHADOW REVEALSBAY WINDOWS AT L-7 AND L-8ARCHITECTURAL GRILLWORKTYPICAL: ACM PANELS AT OVERHANG AND SOFFITTYPICAL: PAINTED CEMENT FIBER DECORATIVE PANELSBAY WINDOWS, L-3 THROUGH L-8TYPICAL: 11'-0" X 7'-0" HIGH WINDOWS PANELS USED ATLOBBIES & GUESTROOMSWINDOW PANELS IN HOTEL LOBBYSERVICE ENTRANCEACM DECORATIVE PANELSHOTEL ENTRANCE FROM DEVONARCHITECTURAL LOUVERSENTRANCE STAIRS TO LIVING LEVELCEMENT FIBER HORIZONTAL SIDING, PAINTED ONRESIDENCE1234567891011121314SCALE:DRAWN BY:CHECKED BY:PROJECT NUMBER:ISSUED FOR:ARCHITECTUREINTERIOR DESIGNRobert J. Aude, AIAAude Smith Architecture, Inc. AIAAll Rights ReservedC CopyrightDATE:EXECUTIVE CENTER OFFICE PARKSUITE, 290PLANNINGAUDESMITHAIA25400 US HWY 19 NORTHFL CORP. AA0002587CLEARWATER, FLORIDA 33763PHONE: 727-785-4441WWW.AUDESMITH.COMELEVATIONA-8SCALE:COMPOSITE SOUTH ELEVATION: AT DEVON DRIVE HOTEL & RESIDENCE3/32" = 1'-0"DECADE SEA CAPTAIN L.C.C.40 Devon DriveClearwater, Fl.18-130RADM/TPAS NOTEDSeaCaptain A 98 Room Hotel and LMDR Eastward Residence DECADE SEA CAPTAIN L.L.C. 40 Devon Drive Clearwater, Fl.FLD3 JUNE '19 REVISION 16 JUNE '19 REVISION 224 JULY '19HDA EXHIBIT1 AUG. '19HDA EXHIBIT5 AUG. '19KEYED NOTESSW 6385DOVERWHITESW 7036ACCESSIBLEBEIGE 1234123R21346758RESIDENCE HEIGHT7'-0"26'-0"4'-0"30'-0"BFE 12'-0"8" POST TENSIONED CONCRETE FLOOR & ROOF FRAMING,SEE FLOOR PLAN FOR COLUMNS, SHEARWALLS, ANDSPANSOPEN DECK BELOW BFE W/ PARKING, SEE L-1RESIDENTIAL ELEVATOR, DRY FLOOD PROOF IN MASONRYSHAFTROOF MOUNTED CONDENSORS SERVING 5 SPLITSYSTEMS, SEE FLOOR PLAN FOR AHU LOCATIONSSPA ON ROOFUPPER LEVEL BEDROOM & BATH, SEE LEVEL 3 SHEET A-5ELEVATION OF ADJACENT HOTEL ON WESTWARDTOURIST TRACTWESTWARD 3 STORY WING OF HOTEL BEYOND12345678A-9SCALE:DRAWN BY:CHECKED BY:PROJECT NUMBER:ISSUED FOR:ARCHITECTUREINTERIOR DESIGNRobert J. Aude, AIAAude Smith Architecture, Inc. AIAAll Rights ReservedC CopyrightDATE:EXECUTIVE CENTER OFFICE PARKSUITE, 290PLANNINGAUDESMITHAIA25400 US HWY 19 NORTHFL CORP. AA0002587CLEARWATER, FLORIDA 33763PHONE: 727-785-4441WWW.AUDESMITH.COMSECTIONKEYED NOTESSCALE:RESIDENCE & HOTEL3/32" = 1'-0"SECTION/ AND EAST ELEVATIONDECADE SEA CAPTAIN L.C.C.40 Devon DriveClearwater, Fl.18-130RADM/TPAS NOTEDSeaCaptain A 98 Room Hotel and LMDR Eastward Residence DECADE SEA CAPTAIN L.L.C. 40 Devon Drive Clearwater, Fl.FLD3 JUNE '19 REVISION 16 JUNE '19 REVISION 224 JULY '19HDA EXHIBIT1 AUG. '19HDA EXHIBIT5 AUG. '19NOTE TO PLAN REVIEWTHE DOMINATE ELEVATION OF PROPOSED RESIDENCE ISOBLIQUE TO THIS ORTHOGRAPHIC DRAWING. FORCLARIFICATION SEE SHEET A-11 FOR "NORTHEAST" ELEVATION. ℄ SHEARWALL0'-0" LEVEL 111'-8" LEVEL 223'-4" LEVEL 333'-4" LEVEL 443'-4" LEVEL 553'-4" LEVEL 663'-4" LEVEL 773'-4" LEVEL 883'-4" ROOF12.0' B.F.E.SEE SURVEY93'-4" PENTHOUSEMECHANICAL0'-0" LEVEL 111'-0" LEVEL 222'-0" LEVEL 3ROOF TERRACE &UPPER BEDROOMPRIMARY LIVING12'-0" BFEPARKINGBUILDING HEIGHTABOVEBFE= 30'-0"TYPICAL:ACM PANELS ATOVERHANG & SOFFITARCHITECTURAL GRILLEWORKOBLIQUE VIEWSEE SHEET A-9NORMAL VIEWCOURTYARD & POOL DECK7'-0" HIGH SCREENWALL AT PARKINGCEMENT FIBER HORIZONTALSIDING, PAINTEDOPEN TO STAIRWELL22'-0"PAINTED STUCCO W/SHADOW REVEALSPAINTED STUCCO W/SHADOW REVEALS15'-0"OPENOPENEASEMENT BETWEENBUILDINGSSEE SITE PLANTOURIST LMDRTOURIST LMDR77'-0"HOTEL HEIGHTRESIDENCE HEIGHT30'-0" ABOVE BFE7'-0"26'-0"4'-0"30'-0"BFE 12'-0"BFE 12'-0"A-10SCALE:DRAWN BY:CHECKED BY:PROJECT NUMBER:ISSUED FOR:ARCHITECTUREINTERIOR DESIGNRobert J. Aude, AIAAude Smith Architecture, Inc. AIAAll Rights ReservedC CopyrightDATE:EXECUTIVE CENTER OFFICE PARKSUITE, 290PLANNINGAUDESMITHAIA25400 US HWY 19 NORTHFL CORP. AA0002587CLEARWATER, FLORIDA 33763PHONE: 727-785-4441WWW.AUDESMITH.COMELEVATIONSCALE:COMPOSITE NORTH ELEVATION3/32" = 1'-0"DECADE SEA CAPTAIN L.C.C.40 Devon DriveClearwater, Fl.18-130RADM/TPAS NOTEDSeaCaptain A 98 Room Hotel and LMDR Eastward Residence DECADE SEA CAPTAIN L.L.C. 40 Devon Drive Clearwater, Fl.FLD3 JUNE '19 REVISION 16 JUNE '19 REVISION 224 JULY '19HDA EXHIBIT1 AUG. '19HDA EXHIBIT5 AUG. '19 0'-0" LEVEL 1 11'-0" LEVEL 2 22'-0" ROOF TERRACE PAINTED STUCCO WITH SHADOW REVEALS OPEN TO TERRACE CEMENT FIBER "HARDY" HORIZONTAL SIDING , PAINTED STAIRS UP TO MAIN ENTRY RAISED PLANTERS ON ROOF DECK SEE A-5 OPEN TO RESIDENCE PARKING OPEN TO ENTRY PORCH OPEN TO OUTDOOR KITCHEN UPPER BEDROOM & ROOF TERRACE PRIMARY LIVING 12'-0" BFE TOP OF PARAPET PARKING NOTE: RESIDENCE PARKING AREA SHALL BE SECURED WITH HORIZONTAL SLIDING GATE AT ENTRANCE, SEE SHEET A- ROOF 7'-0"26'-0"4'-0"30'-0"BFE 12'-0" 0'-0" LEVEL 1 11'-0" LEVEL 2 22'-0" LEVEL 3ROOF TERRACE & UPPER BEDROOM PRIMARY LIVING 7' SCREEN WALL TO CONCEAL PARKING 7'-0" SCREEN WALL PARKING GLASS RAILINGS 42" HIGH, TYPICAL RAISED PLANTER AT WEST WALL, SEE A-5 PAINTED STUCCO FINISH UPPER BEDROOM LOUVERED SCREEN WALL TO CONCEAL MECHANICAL EQUIPMENT 12'-0" BFE OBLIQUE VIEW THIS PORTION DRAWN NORMAL TO VIEW, SEE PLANS OBLIQUE VIEW CHIMNEY FROM FIREPLACETOP OF PARAPET ROOF APPROX. PROFILE OF HOTEL TO WEST, SEE SHEET A-10 FOR NORMAL VIEW 7'-0"26'-0"30'-0"BFE 12'-0" SCALE: DRAWN BY: CHECKED BY: PROJECT NUMBER: ISSUED FOR: ARCHITECTURE INTERIOR DESIGN Robert J. Aude, AIA Aude Smith Architecture, Inc. AIA All Rights Reserved C Copyright DATE: EXECUTIVE CENTER OFFICE PARK SUITE, 290 PLANNING AUDE SMITH AIA 25400 US HWY 19 NORTH FL CORP. AA0002587 CLEARWATER, FLORIDA 33763 PHONE: 727-785-4441 WWW.AUDESMITH.COM ELEVATIONS A-11SCALE: WEST ELEVATION OF RESIDENCE 1/8" = 1'-0" DECADE SEA CAPTAIN L.C.C. 40 Devon Drive Clearwater, Fl. 18-130 RA DM/TP AS NOTEDSeaCaptainA 98 Room Hotel and LMDR Eastward ResidenceDECADE SEA CAPTAIN L.L.C.40 Devon DriveClearwater, Fl.FLD 3 JUNE '19 REVISION 1 6 JUNE '19 REVISION 2 24 JULY '19 HDA EXHIBIT 1 AUG. '19 HDA EXHIBIT 5 AUG. '19 SCALE: "NORTH/EAST" ELEVATION OF RESIDENCE 3/32" = 1'-0" 0'-0" LEVEL 1 11'-8" LEVEL 2 23'-4" LEVEL 3 33'-4" LEVEL 4 43'-4" LEVEL 5 53'-4" LEVEL 6 63'-4" LEVEL 7 73'-4" LEVEL 8 83'-4" ROOF 93'-4" MECHANICAL PENTHOUSE ROOF 12.0' B.F.E.12.0' B.F.E.11'-8"11'-8"10'-0"10'-0"10'-0"10'-0"10'-0"10'-0"10'-0"7'-0"1 2 OPEN 34 TYP. CONT. JOINTS @ COLUMNS 4 5 6 7'-0"36'-0"FACE OF EASTWARD STAIRWELL BEYOND AT EAST WING BAY WINDOWS AT EAST WING 22'-0"77'-0"HOTEL HEIGHT BFE 12'-0"BFE 12'-0" A-14 - CODED NOTES ALUMINUM TRELLIS AND SCREEN WALL AROUND MECHANICAL EQUIPMENT ON ROOF OVER L-3 WASCO PYRAMID SKYLIGHTS (3) ACM DECORATIVE PANELS PAINTED STUCCO OVER CMU OPEN LOUVERS WITH ARCHITECTURAL GRILLES ACM FASCIA, SEE SOUTH ELEVATION 1 2 3 4 5 6 SCALE: DRAWN BY: CHECKED BY: PROJECT NUMBER: ISSUED FOR: ARCHITECTURE INTERIOR DESIGN Robert J. Aude, AIA Aude Smith Architecture, Inc. AIA All Rights Reserved C Copyright DATE: EXECUTIVE CENTER OFFICE PARK SUITE, 290 PLANNING AUDE SMITH AIA 25400 US HWY 19 NORTH FL CORP. AA0002587 CLEARWATER, FLORIDA 33763 PHONE: 727-785-4441 WWW.AUDESMITH.COM ELEVATION A-12 DECADE SEA CAPTAIN L.C.C. 40 Devon Drive Clearwater, Fl. 18-130 RA DM/TP AS NOTEDSeaCaptainA 98 Room Hotel and LMDR Eastward ResidenceDECADE SEA CAPTAIN L.L.C.40 Devon DriveClearwater, Fl.FLD 3 JUNE '19 REVISION 1 6 JUNE '19 REVISION 2 24 JULY '19 HDA EXHIBIT 1 AUG. '19 HDA EXHIBIT 5 AUG. '19 KEYED NOTES SCALE: HOTEL, WEST ELEVATION 3/32" = 1'-0" Resolution No. 19-18 RESOLUTION NO. 19-18 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA AMENDING A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF CLEARWATER AND DECADE SEA CAPTAIN, LLC; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City and the Developer are parties to that certain Hotel Density Reserve Development Agreement (the “Agreement”) dated October 17, 2014, and the Agreement is attached as Exhibit “1;” and WHEREAS, the City and the Developer desire to amend certain terms and provisions of the Agreement, as more fully set forth in the attached Exhibit “2;” and, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The first amendment to the Hotel Density Reserve Development Agreement between the City of Clearwater and Decade Sea Captain, LLC, a copy of which is attached as Exhibit “2,” is hereby approved. Section 2. This resolution shall take effect immediately upon adoption. Section 3. The City Clerk is directed to submit a recorded copy of the Development Agreement to the state land planning agency no later than fourteen (14) days after the Development Agreement is recorded. PASSED AND ADOPTED this _______ day of _____________, 2019. ____________________________ George N. Cretekos Mayor Approved as to form: Attest: __________________________ _____________________________ Michael P. Fuino Rosemarie Call Assistant City Attorney City Clerk 565 SOUTH HERCULES AVENUECLEARWATER, FL 33764phone 727.822.4151WWW.DEUELENGINEERING.COMCERTIFICATE OF AUTHORIZATION NUMBER 26320LICENSED BUSINESS NUMBER 107D euel ssociatesACONSULTING ENGINEERS LAND SURVEYORS LAND PLANNERS&SURVEYOR'S NOTES:SEE SHEET 2 FOR LEGEND, SYMBOL LEGEND, CURVE TABLE,DETAILED LOCATION OF IMPROVEMENTS AND TOPOGRAPHY.” ” ” ” ” ” OHDEVON DRIVECORONADA DRIVE C L E A R W A T E R H A R B O RHAMDEN DRIVE565 SOUTH HERCULES AVENUECLEARWATER, FL 33764phone 727.822.4151WWW.DEUELENGINEERING.COMCERTIFICATE OF AUTHORIZATION NUMBER 26320LICENSED BUSINESS NUMBER 107D euel ssociatesACONSULTING ENGINEERS LAND SURVEYORS LAND PLANNERS&SEE SHEET 1 FOR DESCRIPTIONS, SURVEYOR'SREPORT AND SURVEYOR'S NOTES. Address of Receiving Property Rooms Allocated Total Rooms Proposed Acreage Units / Acre Rooms per Base Density CDB Meeting City Council Approval Site Plan Approval Needed by Final Project Expiration Case Number Notes 101 Coronado Drive (Pier 60 Hotel)72 108 0.72 150.00 36 5/19/2009 8/6/2009 Constructed Constructed FLD2009-03013 / DVA2009-00001 Permit Status is completed. 619 S. Gulfview Boulevard (Shephard's)42 160 2.37 67.51 118 11/17/2009 12/17/2009 Constructed Constructed FLD2008-12033 / DVA2008-00002 Allocated rooms reduced from 68 to 42 - minor revision on July 6, 2011; Permit Status is completed. 655 S. Gulfview Boulevard (Hampton Inn / Quality Inn)90 181 1.44 125.96 71 N/A 4/16/2014 Constructed 2/6/2017 DVA2013-03001 / HDA2014-02001 / FLD2013-03011 / FLD2014-03007 BCP2014-06256 - issued 12/17/2014 / BCP2014-07307 - issued 02/06/2015; Permit Status is completed. 316 Hamden Drive (Hotel B)79 118 0.82 143.90 39 11/17/2009 12/17/2009 Constructed 6/13/2015 DVA2009-00003 / FLD2009-08027 BCP2015-01211 issued 11-13-2015; Permit Status is completed. 300 Hamden Drive (Hotel A)95 142 1.10 129.09 47 11/17/2009 12/17/2009 Constructed 6/13/2015 DVA2009-00002 / FLD2009-08026 BCP2015-01211 issued 11/13/2015; Permit Status is completed. 521 South Gulfview Boulevard (Entrada)30 344 3.908 88.02 314 N/A 6/19/2014 Constructed 5/24/2015 HDA2014-04002 / FLD2013-11038 / FLD2014-06019 site plan as related to HDA214-04002 approved as part of FLD2013-11038. New site plan approval request to accommodated approved units as part of the HDA - FLD2014-06019 - approved; BCP2014-11452 issued 08/07/2015; Permit Status is completed. 650 Bay Esplanade (DeNunzio Hotel)55 102 0.95 107.37 47 6/18/2013 7/19/2013 Constructed 6/23/2017 DVA2013-02001 / FLS2013-02006 Per 6.1.3.2 of the DVA - The Developer shall obtain permits and commenced construction on the development within four (4) years from the effective date of this Agreement (approx 7/19/17). BCP2015-10210 - issued 12/10/2015 and is Completed; BCP2016-01459 - issued 03-29-2016 and is Completed. Total Rooms Allocated from Reserve 463 Address of Receiving Property Rooms Allocated Total Rooms Proposed Acreage Units / Acre Rooms per Base Density CDB Meeting City Council Approval Site Plan Approval Needed by Final Project Expiration Case Number Notes 443 East Shore Drive (Courtyard by Marriott)139 110.32 6/19/2012 7/19/2012 5/26/2019 5/26/2019 FLD2012-03008 / DVA2012-03001 FLD2012-03008 approved; time extension granted 10-10-2018: site plan expiration is 09-19-2020; BCP2014-08618 issued 08/13/2015; Permit Status is Active. Two TDR applications filed on 10-03-2018 (TDR2018-10002 and 10001) which will transfer five hotel units to the site. The total propsoed room count has been updated to include these units. An amendment to the original Development Agreement (listed to the left and given the case file number of HDA2012-03001A) was also submitted as was as an amendment to the approved FLD application (noted to the left and given the case file number of FLD2012-03008A). 443 East Shore Drive (Courtyard by Marriott) 1st amendment 144 114.29 12/18/2019 1/17/2019 1/17/2020 1/17/2020 FLD2012-03008A Site plan approved; see comments above for permitting and other information. 325 South Gulfview Boulevard (Parcel A)100 180 1.60 112.50 80 N/A 6/4/2014 1/4/2021 1/4/2021 HDA2013-08004 / FLD2014-12034 FLD2014-12034 approved; time extension granted 10-10-2018: site plan expiration is 12-27-2022; BCP not submitted as of 05-28-2019 353 Coronado Drive (Parcel B) (345 Coronado)96 144 0.962 149.69 48 N/A 6/19/2014 6/14/2020 6/14/2020 HDA2013-08005 / FLD2015-02005 FLD2015-02005 approved; time extension granted 10-10-2018: site plan expiration is 02-12-2021; BCP2019-040024 submitted 04-01-2019 405 Coronado Drive (Parcel C)100 166 1.32 125.76 66 N/A 9/18/2014 12/12/2021 12/12/2021 HDA2013-08006 / FLD2015-05016 FLD2015-05016 approved; time extension granted 11-15-2017; site plan expiration is 02-10-2022; BCP not submitted as of 05-28-2019 401 (421) South Gulfview Boulevard (Alanik)9/18/2014 9/18/2015*9/18/2015*HDA2014-06004 401 (421) South Gulfview Boulevard (Alanik) 1st Amendment 8/20/2015 8/16/2021 8/16/2021 HDA2015-06001/FLD2015-09036 401 (421) South Gulfview Boulevard (Alanik) 2nd Amendment 248 2.146 114.00 107 N/A TBD TBD TBD HDA2015-06001A The amendment has gone to DRC on 08-01-2019 and is currently in review; The amendment to the FLD application has not been submitted. 40 Devon Drive (Sea Captain)10/15/2014 2/8/2021 2/8/2021 HDA2014-07004 / FLD2015-02006 FLD2015-02006 approved; time extension granted 07-31-2017; site plan expiration is 02-08-2021; BCP not submitted as of 05-28-2019. 40 Devon Drive (Sea Captain) 1st Amendment TBD TBD TBD HDA2014-07004A / FLD2015-02006A The amendment includes a minor amendment to the hotel building essentially lowering the overall height and adding a detached dwelling on the portion of the site withinthe LMDR District. 630 South Gulfview Boulevard (Captain Bligh)100 159 1.19 133.61 59 N/A 11/20/2014 11/28/2018 11/28/2018 HDA2014-08007 / FLD2015-02004 FLD2015-02004 approved; time extension granted 11-27-2018; site plan expiration is 02-27-2022; BCP not submitted as of 05-28-2019 691 S. Gulfview Boulevard (the Views)92 202 1.35 149.97 67 N/A 10/16/2013 10/22/2021 10/22/2021 HDA2013-08001 / FLD2013-08028 FLD2013-08028 approved; time extension granted 02-09-2018; site plan expiration is 10-22-2021; BCP not submitted as of 05-28-2019 715 South Gulfview Boulevard 93 208 2.313 89.93 115 N/A 2/20/2014 2/20/2022 2/20/2022 HDA2013-12008 / FLD2014-11031 FLD2014-11031 approved; time extension granted 12-29-2017; site plan expiration is 02-22-2022; BCP not submitted as of 05-28-2019 355 South Gulfview Boulevard 59 88 0.59 149.15 29 N/A 7/20/2017 7/20/2018 12/7/2020 HDA2017-04001 / FLD2017-07012 / APP2017-00001 BCP2019-040435 submitted 04-12-2019; status: in review FLD2015-09036 approved; time extension granted 12-29-2017; site plan expiration is 08-16-2021; BCP not submitted as of 05-28-2019 * The applicant changed the site plan amending the Dev. Agrmt. resulting in a new site plan approval reqm't and Dev. Agrmt expiration dates. HOTEL DENSITY RESERVE PROJECTS - APPROVED HOTEL DENSITY RESERVE PROJECTS - UNDER CONSTRUCTION / CONSTRUCTED N/A98117.001.953227 71 1.26 68 N/A32148.700.6599866 100 657 Bay Esplanade 10 27 0.35 77.14 17 8/14/2018 9/11/2018 9/11/2019 9/11/2019 HDA2018-04001 / FLD2018-05012 The original HDA (HDA2016-09001) expired and the 10 units were retunred to the Reserve. The same applicant has resubmitted their application at this address and is therefore listed twice in this sheet, once in this line item and once under units returned to the reserve, below. 850 Bayway 27 60 0.661 90.77 33 N/A 2/7/2019 2/7/2020 2/7/2020 HDA2018-10002 BCP not submitted as of 04-15-0219 405/408/409/411 East Shore Drive 8 75 1.11 67.57 55.5 N/A 7/18/2019 7/18/2020 7/18/2020 HDA2019-03001 Total Rooms Allocated from Reserve 922 Address of Receiving Property Rooms Allocated Total Rooms Proposed Acreage Units / Acre Rooms per Base Density CDB Meeting City Council Approval Site Plan Approval Needed by Final Project Expiration Case Number Notes Total Rooms Pending Allocation 0 Total Rooms in Reserve 1,385 Total Rooms Allocated from Reserve 1,385 Total Rooms Pending Allocation 0 Total Remaining For Allocation 0 Address of Receiving Property Rooms Allocated Total Rooms Proposed Acreage Units / Acre Rooms per Base Density CDB Meeting City Council Approval Site Plan Approval Needed by Final Project Expiration Case Number Notes 706 Bayway 15 32 0.349 91.69 17 N/A 11/20/2014 11/20/2015 11/20/2015 HDA2014-08006 / FLD2015-06025 FLD2015-06025 approved on 09-15-15; BCP2016-03372 - submitted 03-15- 2016 / BCP2015-12534 - submitted 12/29/2015; both permits in void status. Current permit BCP2017-04049 references FLD2016-12039 which is for Resort Attached Dwellings. HDA Termination pending - scheduled for Council July 20 and August 3, 2017; removed from top two tables; does not count towards rooms allocated. 625 South Gulfview Boulevard 69 103 0.69 149.28 64 N/A 12/4/2013 11/20/2015 12/4/2016 HDA2013-08007 Agreement terminated; removed from top two tables; does not count towards rooms allocated. 657 Bay Esplanade 10 27 0.35 77.14 17 N/A 3/2/2017 3/9/2018 3/9/2018 HDA2016-09001 FLD/FLS application not submitted as of 03-23-2018; does not count towards rooms allocated. 10 Bay Esplanade 35 TBD 1.16 TBD 58 N/A TBD TBD TBD HDA2017-12002 withdrawn by applicant via email - 10-01-2018 (technically these units were never allocated but are listed here since a case number was created) Total Rooms Returned 129 HOTEL DENSITY RESERVE UNITS RETURNED TO THE RESERVE HOTEL DENSITY RESERVE PROJECTS - PENDING Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6774 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Information Technology Agenda Number: 11.1 SUBJECT/RECOMMENDATION: Approve a contract (purchase order) to Oracle America, Inc., Redwood Shores, CA for the period of October 1, 2019 through September 30, 2020 for software maintenance, at a cost not to exceed $294,000.00 in accordance with Sec. 2.564(1) (b) Code of Ordinances, sole source, and authorize the appropriate officials to execute same. (consent) SUMMARY: This is an annual contract for PeopleSoft (payroll system) at $130,750.65; Oracle (database licensing) at $38,736.54; Oracle OWAM maintenance (asset management system) at $90,233.75; and Oracle Mobile Device at $19,727.05; license contingency at $14,552.01 This Purchase Order represents an approximate $10,000 increase in real maintenance costs from a year ago. The increase in maintenance is due to annual incremental licensing increases. APPROPRIATION CODE AND AMOUNT: 5559864-546200 - $294,000.00 USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 9/13/2019 Support Service Number: P-95-301-00-000--22 RL_Specified_Agreement_v111516 9-Sep-19 Dan Mayer CITY OF CLEARWATER PO Box 4748 Information Technology Department CLEARWATER FL 33758 United States Dear Dan Mayer The technical support services provided under support service number P-95-301-00-000--22 will expire, or have expired,on 30-Sep-19.Please find attached an ordering document for the renewal of these technical support services.If applicable,the attached ordering document may include technical support services that you have requested to order that are in addition to the technical support services that you are renewing. To prevent interruption to and/or termination of technical support services,please complete your order for the renewal of technical support services,identified in the ordering document,by issuing a form of payment acceptable to Oracle in accordance with the Order Processing Details section of the ordering document on or before 16-Sep-19. Have a question about your renewal?Call 301-641-0727 or email Oracle at mavis.waters@oracle.com. Have a question regarding Auto Renew or the acceptance process on Oracle Store? Call 301-641-0727, Chat on Store, or Request Assistance. Support Service Number: P-95-301-00-000--22 RL_Specified_Agreement_v111516 GENERAL INFORMATION OFFER EXPIRATION ORACLE: Oracle America, Inc. Support Service Number:P-95-301-00-000--22 Oracle Contact Information: Mavis Waters Telephone: 301-641-0727 Fax: Email: mavis.waters@oracle.com Offer Expires:30-Sep-19 CUSTOMER: CITY OF CLEARWATER CUSTOMER QUOTE TO CUSTOMER BILL TO Account Contact:Dan Mayer Account Contact:Accounts Payable Account Name:CITY OF CLEARWATER Account Name:CITY OF CLEARWATER Address:PO Box 4748 Address:100 So Myrtle Ave, 3rd Fl Information Technology Department CLEARWATER FL 33758 United States CLEARWATER FL 33756 United States Telephone:727 562-4662 Telephone: Fax: Fax: E-mail:Daniel.Mayer@MyClearw ater.com E-mail:@ "You" and "Your" as referenced in this ordering document refers to the Customer identified in the table above. Oracle may provide certain notices about technical support services via e-mail. Accordingly, please verify and update the Customer Quote To and Customer Bill To information in the above table to help ensure that You receive such communications from Oracle. If changes are required to the Customer Quote To and Customer Bill To information, please e-mail or fax the updated information, with Your support service number P-95-301-00-000--22, to Your Oracle Support Sales Representative identified in the table above. Support Service Number: P-95-301-00-000--22 RL_Specified_Agreement_v111516 SERVICE DETAILS Program Technical Support Services Service Level:Software Update License & Support Product Description CSI #Qty License Metric License Level / Type Start Date End Date Price Merant Net Express V3 Win/Nt 14501859 1 USER 1-Oct-19 30-Sep-20 2,794.72 Oracle Utilities Mobile Device Management Base - Customer Perpetual 16130816 1 FULL USE 1-Oct-19 30-Sep-20 8,694.84 Micro Focus Visual COBOL for Windows for 2 Named Users (Mfr is Microfocus; Third Party Program) 17885976 1 FULL USE 1-Oct-19 30-Sep-20 8,237.49 Program Technical Support Fees:USD 19,727.05 Program Technical Support Services Service Level:Software Update License & Support Product Description CSI #Qty License Metric License Level / Type Start Date End Date Price Oracle Database Enterprise Edition - Named User Plus Perpetual 18925318 45 FULL USE 1-Oct-19 30-Sep-20 11,291.88 Oracle Database Enterprise Edition - Named User Plus Perpetual 18925318 225 FULL USE 1-Oct-19 30-Sep-20 9,824.57 Oracle Database Enterprise Edition - Processor Perpetual 18925318 2 FULL USE 1-Oct-19 30-Sep-20 9,088.25 Oracle Database Standard Edition - Named User Plus Perpetual 18925318 115 FULL USE 1-Oct-19 30-Sep-20 6,439.93 Oracle Database Standard Edition - Named User Plus Perpetual 18925318 75 FULL USE 1-Oct-19 30-Sep-20 2,091.91 Program Technical Support Fees:USD 38,736.54 Program Technical Support Services Service Level:Software Update License & Support Product Description CSI #Qty License Metric License Level / Type Start Date End Date Price SPL Synergen Series Base Product: All Subsystems - Concurrent User Perpetual 15397410 200 CONCUR RENT DEVICE FULL USE 1-Oct-19 30-Sep-20 29,584.83 Support Service Number: P-95-301-00-000--22 RL_Specified_Agreement_v111516 Program Technical Support Services Service Level:Software Update License & Support Product Description CSI #Qty License Metric License Level / Type Start Date End Date Price SPL Synergen Series Base Product: All Subsystems - Server Perpetual 15397410 1 FULL USE 1-Oct-19 30-Sep-20 23,667.87 SPL Synergen Series ESRI GIS Integration Extension - Server Perpetual 15397410 1 FULL USE 1-Oct-19 30-Sep-20 7,396.22 SPL Synergen Series Web Deployment - Concurrent User Perpetual 15397410 200 CONCUR RENT DEVICE FULL USE 1-Oct-19 30-Sep-20 29,584.83 Program Technical Support Fees:USD 90,233.75 Program Technical Support Services Service Level:Software Update License & Support Product Description CSI #Qty License Metric License Level / Type Start Date End Date Price PeopleSoft Enterprise Extended Enterprise License - Employee Count Perpetual 14482912 1900 VALUE 1-Oct-19 30-Sep-20 9,900.85 PeopleSoft Enterprise Human Resources For Public Sector - Employee Count Perpetual 14501911 1900 VALUE 1-Oct-19 30-Sep-20 59,421.68 PeopleSoft Enterprise Human Resources For Public Sector - Employee Count Perpetual 14501911 380 FULL USE 1-Oct-19 30-Sep-20 1,003.22 PeopleSoft Enterprise Payroll For Public Sector - Employee Count Perpetual 14501911 1900 VALUE 1-Oct-19 30-Sep-20 59,421.68 PeopleSoft Enterprise Payroll For Public Sector - Employee Count Perpetual 14501911 380 FULL USE 1-Oct-19 30-Sep-20 1,003.22 PeopleSoft Enterprise Absence Management - Employee Count Perpetual 14501912 1900 VALUE 1-Oct-19 30-Sep-20 0.00 PeopleSoft Enterprise Talent Acquisition Manager - Employee Count Perpetual 14501912 1900 VALUE 1-Oct-19 30-Sep-20 0.00 Program Technical Support Fees:USD 130,750.65 Total Price:USD 279,447.99 Plus applicable tax Please note the following: ·If You have questions regarding the Service Details section of this ordering document, or believe Support Service Number: P-95-301-00-000--22 RL_Specified_Agreement_v111516 that corrections are required, please contact Your Oracle Support Sales Representative identified on the first page of this ordering document. ·Please review Oracle's technical support policies, including the Lifetime Support Policy, before entering into this ordering document. Under Oracle's Lifetime Support Policy, the support level for an Oracle product, if applicable, may change during the term of the services purchased under this ordering document. If extended support is offered, an additional fee will be charged for such support if ordered. If You would like to purchase extended support please contact Your Oracle Support Sales Representative identified on the first page of this ordering document. ·If Oracle accepts Your order, the start date set forth in the Service Details table above shall serve as the commencement date of the technical support services and the technical support services ordered under this ordering document will be provided through the end date specified in the table for the applicable programs and/ or hardware ("Support Period"). ·If any of the fields listed in the Service Details table above are blank, then such fields do not apply for the applicable programs and/or hardware for which You are purchasing technical support services. Support Service Number: P-95-301-00-000--22 RL_Specified_Agreement_v111516 TECHNICAL SUPPORT SERVICES TERMS If the Customer and the Customer Quote To name identified in the General Information table above are not the same,CITY OF CLEARWATER represents that Customer has authorized CITY OF CLEARWATER to execute this ordering document on Customer's behalf and to bind Customer to the terms described herein.CITY OF CLEARWATER agrees that the services ordered are for the sole benefit of Customer and shall only be used by Customer.CITY OF CLEARWATER agrees to advise Customer of the terms of this ordering document as well as any communications received from Oracle regarding the services. If the Customer and the Customer Bill To name identified in the General Information table above are not the same,Customer agrees that:a)Customer has the ultimate responsibility for payments under this ordering document;and,b)any failure of CITY OF CLEARWATER to make timely payment per the terms of this ordering document shall be deemed a breach by Customer and,in addition to any other remedies available to Oracle,Oracle may terminate Customer's technical support service under this ordering document. Technical support is provided under Oracle's technical support policies in effect at the time the services are provided.The technical support policies are subject to change at Oracle's discretion;however, Oracle will not materially reduce the level of services provided for supported programs and/or hardware during the period for which technical support has been paid,or for U.S.federal and public sector entities, the period for which services have been ordered.You should review the technical support policies prior to entering into this ordering document.The current version of the technical support policies may be accessed at http://www.oracle.com/us/support/policies/index.html. The technical support services acquired under this ordering document are governed by the terms and conditions of the SLSA-225665-01-OCT-1995 ("agreement").Any use of the programs and/or hardware, which includes updates and other materials provided or made available by Oracle as part of technical support services,is subject to the rights granted for the programs and/or hardware set forth in the order in which the programs and/or hardware were acquired. This ordering document incorporates the agreement by reference.In the event of inconsistencies between the terms contained in this ordering document and the agreement,this ordering document shall take precedence. Support Service Number: P-95-301-00-000--22 RL_Specified_Agreement_v111516 ORDER PROCESSING DETAILS Your order is subject to Oracle's acceptance.Your order is deemed to be placed when You provide Oracle with details for payment (e.g.,Your purchase order,Your check,or a credit card confirmation for the order as detailed below)or an executed Oracle Financing contract.Once placed,Your order shall be non-cancelable and the sums paid nonrefundable,except as provided in the agreement. Please note that unless You are a U.S.federal government or public sector entity,if the pre-tax value of this ordering document is USD $2,000 or less,the technical support services ordered (i)must be paid by credit card;or (ii)You must renew Your support via the Oracle Store. Please contact Your Oracle Support Sales Representative for details regarding renewing Your support via the Oracle Store. Technical Support fees are invoiced Quarterly in Arrears.All fees payable to Oracle are due within 30 NET from date of invoice. Oracle will issue an invoice to You upon receipt of a purchase order or a form of payment acceptable to Oracle.If You are an U.S.federal government or public sector entity,Oracle will issue You an invoice quarterly in arrears after the services are performed.You agree to pay any sales,value-added or other similar taxes imposed by applicable law,except for taxes based on Oracle's income. Unless you are an U.S.federal government entity,Oracle's invoice includes applicable sales tax,GST,or VAT (collectively referred to as "tax").If CITY OF CLEARWATER is a tax exempt organization and is not an U.S.federal government entity,a copy of CITY OF CLEARWATER's tax exemption certificate must be submitted with CITY OF CLEARWATER's purchase order,credit card or other acceptable form of payment. PAYMENT DETAILS Purchase Order If You are submitting a purchase order for the payment of the renewal of the technical support services on this renewal order,the purchase order must be in a non-editable format (e.g.,PDF)and include the following information: -Support Service Number:P-95-301-00-000--22 -Total Price:USD 279,447.99 (excluding applicable tax) -Local Tax,if applicable In issuing a purchase order,CITY OF CLEARWATER agrees that the terms of this renewal order and the agreement supersede the terms in the purchase order or any other non-Oracle document,and no terms included in any such purchase order or other non-Oracle document will apply to the technical support services renewed under this renewal order. Please contact Oracle per the General Information section above to issue Your purchase order. Credit Card If You wish to use a credit card to pay for the renewal of the technical support services on this renewal order,please contact Oracle per the General Information section above.Please note that Oracle is unable to process credit card transactions of USD $100,000 or greater or transactions that are not in USD. Check If the technical support services on this ordering document will be ordered and paid by check,the check Support Service Number: P-95-301-00-000--22 RL_Specified_Agreement_v111516 must include the following information: -Support Service Number:P-95-301-00-000--22 -Total Price:USD 279,447.99 (excluding applicable tax) -Local Tax,if applicable In issuing a check,CITY OF CLEARWATER agrees that only the terms of this ordering document and the agreement shall apply to the technical support services ordered under this ordering document.No terms attached or submitted with the check shall apply. Please mail check payments in accordance with the Remittance Details section below. Checks for technical support services renewed under this renewal order should be sent to: AK,AZ,CA,HI,ID,NV,OR,UT,WA: Oracle America,Inc PO Box 44471 San Francisco,CA 94144-4471 All Other States: Oracle America,Inc PO Box 203448 Dallas,TX 75320-3448 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6786 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Information Technology Agenda Number: 11.2 SUBJECT/RECOMMENDATION: Authorize the piggyback State Contract FL- 43190000-18-NASPO-ACS-1 for Public Safety Communications Support Equipment, in the amount of $104,600.00, to Xybix Systems, Inc. of Littleton, CO, pursuant to Clearwater Code of Ordinances Section 2.564(1)(d) Exceptions to Bid - Other Governmental Entity Bids and authorize the appropriate officials to execute same. (consent) SUMMARY: Authorization is requested to piggyback NASPO contract number 05715 for ValuePoint Public Safety Communications Support Equipment, pursuant to City Code Section 2.564 (1)(d) Exceptions to Bid - Other Government Entities’ Bids, for the utilization of Xybix Systems, Inc. to furnish the Emergency Operations Center. This authorization will provide for the purchase of call center furniture and equipment for the City’s new Emergency Operations Center at Fire Station 48. The call center provides for full backup of the City’s 911 emergency dispatch operations for the Police Department. The pricing includes all delivery and assembly of call center furnishings for nine call-taker workspaces, and one supervisor workspace. APPROPRIATION CODE AND AMOUNT: Funds are available in capital improvement project 94888, City EOC & Disaster Recovery Facility, to fund this purchase. Page 1 City of Clearwater Printed on 9/13/2019 Phone:303-683-5656 303-683-5454Fax: Quote Number: 25340 Quote Page: 1 of 3 8207 SouthPark Circle Littleton, CO 80120 Xybix Systems, Inc. Quote Date: 7/15/2019 BRevision: Orig Create Date:7/2/2019 Expires: 10/13/2019 Terms:NET 30 SarahN 0021208Opp #: Sales Person:HALLEY BARBA halleyb@xybix.com 800-788-2810Rep Phone: Email: Quote To: Clearwater Police Department 645 Pierce Street Clearwater FL 33756 CLEPOLCLFLAcct: Ship To: 1700 N Belcher Rd Clearwater FL 33765 Clearwater Police Department NASPO 05715 EAGLE LINE 07.15.19- Drawing R1. New Layout- SN 07.02.19- Drawing R0- SN Xybix is not registered to collect sales tax in the state of FL and any sales tax due on your transaction will need to be paid directly by you to your State agency (this is commonly referred to as USE Tax). Line DescriptionPart Number Net PriceU/MQty List Ea Disc%DiscPrice 1.00 Panel System Priced by the Linear Foot: Grade 3Fabric 12343-1-SS - 42-48in - 75 LF @ 199 12343-1-DS - 42-48in - 39 LF @ 270 12344-1-SS - 65in - 0 LF @ 267 12344-1-DS - 65in - 0 LF @ 372 Upper Tiles Fabric Color: TBD Grade 3 G3 Lower Tiles Fabric Color: TBD Grade 3 G3 Panel Trim Color: Black 12343.1.0 $12,727.50 $12,727.50501EA$25,455.00 2.00 Adj. Table Worksurface - Corner Dual Surface - 66L x 66R 10 RV - Cable Management Included 14486-3D.4.0 $1,089.50 $4,358.00502EA$2,179.00 2.01 Adj. Table Worksurface - Straight Dual Surface - 72W x 44D 10 RV - Cable Management Included 14498-3D.5.0 $740.00 $3,700.00503EA$1,480.00 2.02 Adj. Table Worksurface - Corner Dual Surface - 84L x 84R 10 RV - Cable Management Included 14487-3D.1.0 $1,114.00 $1,114.00504EA$2,228.00 3.00 L4 Table Base15701 9.0 $2,852.00 $25,668.00505EA$5,704.00 3.01 L5 Table Base15702 1.0 $3,587.00 $3,587.00506EA$7,174.00 QuotForm:001:00 Phone:303-683-5656 303-683-5454Fax: Quote Number: 25340 Quote Page: 2 of 3 8207 SouthPark Circle Littleton, CO 80120 Xybix Systems, Inc. Quote Date: 7/15/2019 BRevision: Orig Create Date:7/2/2019 Expires: 10/13/2019 Terms:NET 30 SarahN 0021208Opp #: 4.00 Monitor Mount 2 - Rollervision - - 1HI - Corner Dual Surface - 66L x 66R 10 RV - 12076 - Std VESA Mount Qty = 3 Total: $792 12757-3D.2.0 $1,279.50 $2,559.00507EA$2,559.00 4.01 Monitor Mount 2 - Rollervision - - 1HI - Corner Dual Surface - 66L x 66R 10 RV - 12076 - Std VESA Mount Qty = 3 Total: $792 16126 - Std VESA Mount 2 HI 1 Knuckle Qty = 2 Total: $736 12757-3D.2.0 $1,647.50 $3,295.00508EA$3,295.00 4.02 Monitor Mount 2 - Rollervision - - 1HI - Straight Dual Surface - 72W x 44D 10 RV - 12076 - Std VESA Mount Qty = 3 Total: $792 16126 - Std VESA Mount 2 HI 1 Knuckle Qty = 2 Total: $736 12758-3D.1.0 $1,647.50 $1,647.50509EA$3,295.00 4.03 Monitor Mount 2 - Rollervision - - 1HI - Straight Dual Surface - 72W x 44D 10 RV - 12076 - Std VESA Mount Qty = 3 Total: $792 12758-3D.4.0 $1,279.50 $5,118.005042EA$2,559.00 4.04 Monitor Mount 2 - Rollervision - - 1HI - Corner Dual Surface - 84L x 84R 10 RV - 12076 - Std VESA Mount Qty = 5 Total: $1320 12757-3D.1.0 $1,543.50 $1,543.505010EA$3,087.00 5.00 Datadock2 - Keyboard Snap-In Cable Organizer Includes: 8 - USB Ports 1 - RJ45 Port 16130-8 10.0 $283.50 $2,835.005012EA$567.00 5.01 Ext Cable Monitor - TBD13074 38.0 $41.00 $1,558.005011EA$82.00 6.00 Power Bar - 10 Outlet With Orange Sticker11792-OR 20.0 $73.00 $1,460.005013EA$146.00 8.00 Shelf Under Surface 19W x 9D - Metal15463 10.0 $68.50 $685.005015EA$137.00 8.01 Shelf Under Surface USB Charging Upgrade Assembly 15476 10.0 $57.00 $570.005016EA$114.00 10.00 Flip Top Return Worksurface - 18Wx36D12033-3D.3.0 $242.50 $727.505019EA$485.00 10.01 Return Worksurface - 33.25Wx36D12033-3D.1.0 $242.50 $242.505021EA$485.00 10.02 Flip Top Return Worksurface - 18Wx44D - 36 to 44 LEFT 12033-3D.3.0 $242.50 $727.505022EA$485.00 10.03 Flip Top Return Worksurface - 18Wx44D - 36 to 44 RIGHT 12033-3D.1.0 $242.50 $242.505023EA$485.00 QuotForm:001:00 Phone:303-683-5656 303-683-5454Fax: Quote Number: 25340 Quote Page: 3 of 3 8207 SouthPark Circle Littleton, CO 80120 Xybix Systems, Inc. Quote Date: 7/15/2019 BRevision: Orig Create Date:7/2/2019 Expires: 10/13/2019 Terms:NET 30 SarahN 0021208Opp #: 10.04 Flip Top Return Worksurface - 18Wx44D12033-3D.3.0 $242.50 $727.505044EA$485.00 11.00 Cable Bridge Corner Angled Left Side16209 2.0 $107.50 $215.005024EA$215.00 11.01 Cable Bridge Corner Angled Right Side16210 4.0 $107.50 $430.005025EA$215.00 11.02 Cable Bridge Straight Left Side15709 1.0 $107.50 $107.505026EA$215.00 11.03 Cable Bridge Straight Right Side15710 4.0 $107.50 $430.005043EA$215.00 11.04 CPU Cabinet - ERGO ACCESS Under Work Surface 18Wx33D With Flip Top Hinge 15482-3D-F T. 7.0 $609.00 $4,263.005027EA$1,218.00 11.05 CPU Cabinet - ERGO ACCESS Under Work Surface 18Wx41D With Flip Top Hinge 15482-3D-F T. 3.0 $609.00 $1,827.005028EA$1,218.00 15.00 Bookcase - 33.25W-28H-22D - Under WS With Toekick 11766-3D.1.0 $331.50 $331.505030EA$663.00 90.00 Installers Kit Eagle Line16139 10.0 $0.00 $0.00 40 EA $- 99.00 Other Charges & ServicesOTHER 1.0 $0.00 $0.00 41 EA $- Line(41) - Miscellaneous Charge - Freight - FullTruck NonTaxable $5,700.00 Installation - Non-Taxable $16,177.50 Quote Total: $82,697.00 $21,877.50 $104,574.50 Line Miscellaneous Charges Total: Lines Total:$165,394.00List Price Total Note 1: All quoted taxes are estimated. Any applicable taxes, fees, permits, etc. must be added to this quote. Note 2: Where installation is listed on quote it is based in non-union labor and on one trip for installation only. Client is responsible for coordination of Technicians and other Vendors/Contractors. Waiting time will be charged at the rate of $75 per man hour straight time and $115 per man hour for OT plus subsistence expenses. Additionally, this quote is based upon a remodel in an existing space and/or new building - completely finished with a Certificate of Occupancy. Any project where the General Contractor is still on the job is subject to additional charges. We appreciate this opportunity to provide this quote. Our goal is to substantially improve working conditions for your valuable staff. We look forward to meeting with you to review this proposal in detail. In the meantime please don't hesitate to call us with any questions. QuotForm:001:00 Opportunity:FINISH SELECTIONSDrawing Name:SHEET: SCALE:Sign-Off Initials:REVSIGN OFF APPROVAL: Furniture orders and product installation shall not proceed until the Client has given approval to these documents. Approval of the Client shall constitute approval of the drawings for contents, scope of work and all dimensions regarded by the Client as being necessary to the use of space, furnishings and equipment. Furniture orders, or product installation authorized by the Client from these documents, shall be interpreted by XYBIX as approval in full to these documents by the Client. Revisions after approval shall result in additional costs. Signature:__________________________________Title:_____________________________Date:___________________________NOTE: This design & layout is theproperty of XYBIX Systems, Inc. & is not to be used in any written manner without express written permission by XYBIX Systems, Inc.8207 SouthPark CircleLittleton, CO. 801201.800.788.2810 F.303.683.5454www.xybix.com\s1\\t1\\d1\\i1\X___________________ofSales : Halley BarbaEmail : HalleyB@xybix.comDesigner : Sarah NoonenEmail. : SarahN@xybix.com12" = 1'-0"1Panel Trim : BlackPanel Fabric Upper : .Panel Fabric Lower : .3D Laminate Counter : .3D Laminate Drawer&Door Front : .Melamine : .Edgeband : .Handle : .0021208COVER PAGEClearwater Police Department - EOC1700 N Belcher Rd.Clearwater, FL 337651 6COLORCOLORCOLORCOLORCOLORCOLORCOLORREVISIONSREVDESCRIPTIONDATE DSGN0 Drawing Creation06.18.19 SN1 New Layout07.15.19 SN UWS Shelf24" L 24" L24" L 2wUWS Shelf24" L24" L24" L2w UWS Shelf24" L24" L24" L2wUWS Shelf24" L24" L24" LUWS Shelf24" L24" L24" L2w2w24" L24" L24" L2 4" L 24" L 24" L 24" LUWS Shelf24" L24" L33D FLIP TOP18 4418 36.24" L24" LUWS Shelf24" L 24" L 24" L UWS Shelf24" L24" L24" LUWS Shelf24" L24" L24" LUWS Shelf24" L24" L24" L33DFLIP TOP33DFLIP TOP33DFLIP TOP33DFLIP TOP 33DFLIP TOP18363w2w33DFLIP TOP18363w Bookcase TK30h x 22d x33.25w33.2536. .48h x 48w48h x 30w48h x 30w48h x 30w48h x 30w48h x 42w48h x 42w48h x 36w48h x 36w48h x 36w48h x 36w48h x 30w48h x 30w48h x 30w48h x 30w48h x 30w48h x 30w48h x 36w48h x 36w48h x 36w48h x 36w48h x 36w48h x 36w48h x 36w48h x 36w48h x 36w48h x 36w 48h x 36w48h x 36w48h x 36w48h x 36w48h x 36w48h x 36w48h x 18w48h x 18w48h x 18w48h x 18w48h x 18w48h x 18w48h x 18w48h x 18w 48h x 18w...1844 41DFLIP TOP1844 41DFLIP TOP1844 1844 1844 41DFLIP TOP1844D1D2D3SUPCT3CT636' - 2"20' - 6"524232CT1CT2CT4CT56' - 7"7' - 9"Opportunity:Drawing Name:SHEET: SCALE:Sign-Off Initials: REVNOTE: This design & layout is theproperty of XYBIX Systems, Inc. & is not to be used in any written manner without express written permission by XYBIX Systems, Inc.8207 SouthPark CircleLittleton, CO. 801201.800.788.2810 F.303.683.5454www.xybix.com\i1\X___________________of1/4" = 1'-0"1Sales : Halley BarbaEmail : HalleyB@xybix.comDesigner : Sarah NoonenEmail. : SarahN@xybix.com0021208OVERALL VIEWClearwater Police Department - EOC1700 N Belcher Rd.Clearwater, FL 337652 61/4" = 1'-0"1OVERALL VIEW UWSShelf24" L24" L24" L2w33DFLIP TOP183648h x 30w 48h x 36w48h x 30w 48h x 36w48h x 18w.PANEL FABRIC3D LAMINATECOUNTERMELAMINEHANDLECOLOR COLOR COLOR*CONCEPTUAL IMAGES. REFER TO ACTUAL COLOR SAMPLES FOR EXACT COLOR REPRESENTATION*FINISHES3D LAMINATEDRAWER/DOORFRONTCOLORSILVERXybix 66"x66"Dual Surface Console with true sit to stand adjustment range of 22"-48" AFF, with L4Table Base."Rollervision" Monitor Mounting system capableof 10" of focal depth adjustment. Accommodatesup to (3) 24"flat panel monitors on a single level.Optional: Additional mounts can be added tostack a second tier of monitorsCable Management Bridge for cableorganization from desk to CPU cabinetNOTE: Not a shelf(3)Form Factor Enclosure, 18" wide, under flip topwork surface with front locking access doors, fixed shelfand (2) silent 45 CFM fans for active ventilation. Maximum CPU dimension: 18"H x 7.5"W x 18"DData Dock - Keyboard surface cable organizer(8) USB Ports(1) CAT6 PortSingle shelf with grommet, under monitor surface19"W x 5 1/4"H x 9"D WITH Power-Only USB Ports 48"High sound absorptive panel system..55NRC Rating Standard1' - 6"5' - 6"5' - 6"Opportunity:Drawing Name:SHEET: SCALE:Sign-Off Initials: REVNOTE: This design & layout is theproperty of XYBIX Systems, Inc. & is not to be used in any written manner without express written permission by XYBIX Systems, Inc.8207 SouthPark CircleLittleton, CO. 801201.800.788.2810 F.303.683.5454www.xybix.com\i1\X___________________ofAs indicated1Sales : Halley BarbaEmail : HalleyB@xybix.comDesigner : Sarah NoonenEmail. : SarahN@xybix.com0021208TYPICAL CALL TAKERClearwater Police Department - EOC1700 N Belcher Rd.Clearwater, FL 337653 612" = 1'-0"1TYPICAL CALL TAKER RENDERING3/8" = 1'-0"2CALL TAKER UWSShelf24" L24" L24" L2w 24" L2 4 " L 184433DFLIP TOP.48h x 30w48h x 30w48h x 36w48h x 36w48h x 18wPANEL FABRIC3D LAMINATECOUNTERMELAMINEHANDLECOLOR COLOR COLOR*CONCEPTUAL IMAGES. REFER TO ACTUAL COLOR SAMPLES FOR EXACT COLOR REPRESENTATION*FINISHES3D LAMINATEDRAWER/DOORFRONTCOLOR SILVERXybix 66"x66"Dual Surface Console with true sit to stand adjustment range of 22"-48" AFF, with L4Table Base."Rollervision" Monitor Mounting system capableof 10" of focal depth adjustment. Accommodatesup to (3) 24"flat panel monitors on a single level.(2) 24"flat panel monitors on second levelCable Management Bridge for cableorganization from desk to CPU cabinetNOTE: Not a shelf(3)Form Factor Enclosure, 18" wide, under flip topwork surface with front locking access doors, fixed shelfand (2) silent 45 CFM fans for active ventilation. Maximum CPU dimension: 18"H x 7.5"W x 18"DData Dock - Keyboard surface cable organizer(8) USB Ports(1) CAT6 PortSingle shelf with grommet, under monitor surface19"W x 5 1/4"H x 9"D WITH Power-Only USB Ports 48"High sound absorptive panel system..55NRC Rating Standard1' - 6"5' - 6"5' - 6"Opportunity:Drawing Name:SHEET: SCALE:Sign-Off Initials: REVNOTE: This design & layout is theproperty of XYBIX Systems, Inc. & is not to be used in any written manner without express written permission by XYBIX Systems, Inc.8207 SouthPark CircleLittleton, CO. 801201.800.788.2810 F.303.683.5454www.xybix.com\i1\X___________________ofAs indicated1Sales : Halley BarbaEmail : HalleyB@xybix.comDesigner : Sarah NoonenEmail. : SarahN@xybix.com0021208TYPICAL DISPATCHClearwater Police Department - EOC1700 N Belcher Rd.Clearwater, FL 337654 612" = 1'-0"1TYPICAL DISPATCH RENDERING3/8" = 1'-0"2DISPATCH 2w2w24" L 24" L 24" LUWSShelf24" L24" L33D FLIP TOP 18 363w2w48h x 30w48h x 30w48h x 42w48h x 42w48h x 36w48h x 36w.PANEL FABRIC3D LAMINATECOUNTERMELAMINEHANDLECOLOR COLOR COLOR*CONCEPTUAL IMAGES. REFER TO ACTUAL COLOR SAMPLES FOR EXACT COLOR REPRESENTATION*FINISHES3D LAMINATEDRAWER/DOORFRONTCOLOR SILVERXybix 84"x84"Dual Surface Console with true sit to stand adjustment range of 22"-48" AFF, with L5Table Base."Rollervision" Monitor Mounting system capableof 10" of focal depth adjustment. Accommodatesup to (5) 24"flat panel monitors on a single level.Optional: Additional mounts can be added tostack a second tier of monitorsCable Management Bridge for cableorganization from desk to CPU cabinetNOTE: Not a shelf(3)Form Factor Enclosure, 18" wide, under flip topwork surface with front locking access doors, fixed shelfand (2) silent 45 CFM fans for active ventilation. Maximum CPU dimension: 18"H x 7.5"W x 18"DData Dock - Keyboard surface cable organizer(8) USB Ports(1) CAT6 PortSingle shelf with grommet, under monitor surface19"W x 5 1/4"H x 9"D WITH Power-Only USB Ports 48"High sound absorptive panel system..55NRC Rating Standard1' - 6"7' - 0 1/2"7' - 0"Opportunity:Drawing Name:SHEET: SCALE:Sign-Off Initials: REVNOTE: This design & layout is theproperty of XYBIX Systems, Inc. & is not to be used in any written manner without express written permission by XYBIX Systems, Inc.8207 SouthPark CircleLittleton, CO. 801201.800.788.2810 F.303.683.5454www.xybix.com\i1\X___________________ofAs indicated1Sales : Halley BarbaEmail : HalleyB@xybix.comDesigner : Sarah NoonenEmail. : SarahN@xybix.com0021208SUPERVISORClearwater Police Department - EOC1700 N Belcher Rd.Clearwater, FL 337655 612" = 1'-0"1SUPERVISOR RENDERING3/8" = 1'-0"2SUPERVISOR Opportunity:Drawing Name:SHEET: SCALE:Sign-Off Initials: REVNOTE: This design & layout is theproperty of XYBIX Systems, Inc. & is not to be used in any written manner without express written permission by XYBIX Systems, Inc.8207 SouthPark CircleLittleton, CO. 801201.800.788.2810 F.303.683.5454www.xybix.com\i1\X___________________ofVGADB-9DUAL USBEXTENSTION CABLE CONNECTIONSMONITOR EXTENSION CABLESPER POSITIONDVI-DDVI-I10' Max Length9 Pin Serial CableUSBAUDIOPosition Type______________________Typical for SpeakersFor Keyboard; Mice and Phone connection.Data Dock USB Cables are exclusively sold through Xybix only.Keyboard MouseMale / Female Extension Male / Female Extension Male / Female ExtensionHDMIMale / Male ReplacementStandard connection for monitorsTypical for Hi-Resolution Typical for Hi-Resolution Typical for Hi-ResolutionCAT6 NetworkDisplay PortMale / Male ReplacementTypical for Hi-ResolutionCABLE TYPEQTY. NEEDEDDESCRIPTIONStandard Data Dock System will include:(1) CAT6 coupler(4) Dual-USB Ports (8 ports total)STANDARD SHOWNDATA DOCKADDITIONAL DATA DOCK CABLESIndicate the number of each cable to be included in additionto the standard Data DockNOTE: These cables will be charge separatelyNOTE: There are only 5 available spaces for these optionsPower-Only USBLocation: shelf under monitor surfaceYES NOIf different cable connector types are required it is your responsibility to contact your designer or sales rep.*** You agree that any changes to this order following recipt of sign-off drawing and PO may result in additional cost that will be expensed to the client ***QTYQTYSignature:Date:OPTIONAL ITEMS1Sales : Halley BarbaEmail : HalleyB@xybix.comDesigner : Sarah NoonenEmail. : SarahN@xybix.com0021208Cable SheetClearwater Police Department - EOC1700 N Belcher Rd.Clearwater, FL 337656 6 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6785 Agenda Date: 9/16/2019 Status: Approval ReviewVersion: 1 File Type: Action ItemIn Control: Information Technology Agenda Number: 11.3 SUBJECT/RECOMMENDATION: Authorize the piggyback of NASPO Contract Number ADAPO16-130651, Software Value Added Reseller Services - OpenGov, SHI International Corp., of Somerset, NJ; initial term amount of $97,500 with four one-year annual renewal options, pursuant to Clearwater Code of Ordinances Section 2.564(1)(d) Exceptions to Bid - Other Government Entities’ Bids and authorize the appropriate officials to execute same. (consent) SUMMARY: Authorization is requested to piggyback NASPO Software contract number ADAPO16-130651 for Software Value Added Reseller SHI International Corp., pursuant to city code Section 2.564 (1)(d) Exceptions to Bid - Other Government Entities’ Bids, for the utilization of OpenGov software. This authorization renews our current service with OpenGov for budget transparency. New features include products to streamline aspects of the budgetary process to include; budget builder to be used for multi-year CIP planning, Tyler Munis data integration, budget book publication, budgetary reporting, and management reporting/dashboards. The SHI Pricing Proposal #17589209 includes year one services for $74,290, plus $19,600 for professional services - implementation and deployment. A contingency of $3,610 is added to cover travel on an as-needed basis as part of implementation/training. Included in this contract are four, one-year renewal options for fiscal years 2021 through 2024 for software utilization and services at $74,290 annually. APPROPRIATION CODE AND AMOUNT: Funds are available in capital improvement project 94828, Financial Systems Upgrades, to fund the first year of this contract. Future fiscal year budgets will include requests for funding in Information Technology operating code 5559864-530300, contractual service. Page 1 City of Clearwater Printed on 9/13/2019 Pricing Proposal Quotation #: 17589209 Created On: 8/15/2019 Valid Until: 9/14/2019 CITY OF CLEARWATER Inside Account Manager Kayleen Kastel FINANCE DEPT. 100 S Myrtle Ave Clearwater, FL 33756 United States Phone: 727-562-4542 Fax: Email:kayleen.kastel@myclearwater.com Kelsi Komoroski 290 Davidson Ave Somerset, NJ, 08873 Phone: 800-543-0432 Fax:732-868-6055 Email:Kelsi_Komoroski@shi.com All Prices are in US Dollar (USD) Product Qty Your Price Total 1 Budget Builder, Mangement Reporting, Performance Measures, Budget Book, Story Builder, Financial Integration (Billed Annually) OpenGov - Part#: Contract Name: NASPO Software VAR Contract #: ADSPO16-130651 Subcontract #: 43230000-NASPO-16-ACS-Software VAR Note: Year 1 (Bundle of OG-PZZX-B300500M-AR-5Y, OG-PZZU-B300500M-AR- 5Y, OG-PZZT-B300500M-AR-5Y, OG-PZZW-B300500M-AR-5Y, OG-PZZP- B300500M-AR-5Y, and OG-PZZE-B300500M-AR-5Y) 1 $74,290.00 $74,290.00 2 Professional Services Deployment - Prepaid OpenGov - Part#: OG-SVVZ-B300500M-OT-0Y Contract Name: NASPO Software VAR Contract #: ADSPO16-130651 Subcontract #: 43230000-NASPO-16-ACS-Software VAR Note: Qty 110 1 $19,600.00 $19,600.00 Total $93,890.00 Additional Comments Customer Billing/Service Periods: Period 1 — October 1, 2019 - September 30, 2020: $93,890.00 Period 2 — October 1, 2020 - September 30, 2021: $74,290.00 Period 3 — October 1, 2021 - September 30, 2022: $74,290.00 Period 4 — October 1, 2022 - September 30, 2023: $74,290.00 Period 5 — October 1, 2023 - September 30, 2024: $74,290.00 Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts, please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1HTF0 The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that applicable line item. Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6422 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Public Utilities Agenda Number: 12.1 SUBJECT/RECOMMENDATION: Authorize a blanket purchase order to Odyssey Manufacturing Company of Tampa, FL, for the purchase of liquid sodium hypochlorite, in the annual not-to-exceed amount of $550,000, with option for three one-year term extensions, pursuant to Clearwater Code of Ordinances Section 2.564 Exceptions to Bidding and authorize the appropriate officials to execute same. (consent) SUMMARY: Liquid Sodium Hypochlorite (bleach) is used as a disinfectant at the City of Clearwater’s potable water treatment plants, water reclamation facilities, and reclaimed water pump stations, to maintain regulatory compliance with the City’s Florida Department of Environmental Protection (FDEP) operating permits. Public Utilities current cost for liquid sodium hypochlorite is $.50 per gallon. This authorization request is to piggyback Pinellas County’s contract Number 178-0270-B Sodium Hypochlorite Liquid (awarded July 2018; expires July 2023), pursuant to City Code Section 2.564 (1)(d) Exceptions to Bid - Other Government Entities’ Bids, beginning on October 1, 2019 through the July 2023 contract expiration date. The County’s bid pricing is $.437 per gallon for tanker loads of 4,500 gallons; and $.52 per gallon for loads between 500 gallons (minimum) and 4,499 gallons. Public Utilities’ typical delivery load is 4,500 gallons which will result in an approximate savings of $30,000 annually. APPROPRIATION CODE AND AMOUNT: Budgeted funds for FY20 are available in Public Utilities’ cost center 551000 Lab Supplies - Chemicals: ·FY20 $550,000 Future fiscal year budgets will include requests for funding: ·FY21 $550,000 ·FY22 $550,000 ·FY23 $550,000 ($460,000 through July 2023 contract expiration) Page 1 City of Clearwater Printed on 9/13/2019 Blanket Purchase Agreement: 432151 Revision No: 0 Page 1 of 3 Pinellas County Purchasing Department Board of County Commissioners Pinellas County 400 S Ft Harrison Ave 6th Floor Annex Bldg Clearwater FL 33756 The Standard Purchase Order Number must appear on all packages, shipping notices, invoices and correspondence PO Date 18-JUL-2018 Revision Date Buyer/Phone No Jeanne Armstrong 727-464-5323 Sales Tax Exempt No 85-8013287050C-7 Requisitioner Director Approval Quote/Contact Supplier:Ship To:Invoice To: Odyssey Manufacturing Company 1484 Massaro Blvd. Tampa FL 33619 813-635-0339 BLANK_SPACE?> Various See Below or See Standard PO Clearwater, FL 33756 727-464-3311 Finance Division Accounts Payable Board of County Commissioners Pinellas County PO Box 2438 Clearwater, FL 33757 727-464-8389 Notes: Contract No. 178-0270-B(JA) Sodium Hypochlorite - Liquid (12.5 Trade Percent), awarded by BCC on July 17, 2018. Notes: Supplier No Payment Terms Freight Terms FOB Ship Via 56225 Net 45 Freight Included Destination Best Way Effective Start Date Effective End Date Delivery Date Amount Agreed 17-JUL-2018 16-JUL-2023 $4,875,950.00 This Blanket Purchase Agreement (BPA) is not a guaranteed amount. It may be increased or decreased during the contract period internally. Standard Purchase Order(s) will be issued against the BPA as services or goods are needed. The SPO will contain a statement "This PO Line references BPA Number" so you may identify that services should begin. Any other direction to provide goods or services other than a SPO authorized by the Purchasing Department may result in non-payment. Line County Item Number / Description Quantity UOM Unit Price Amount 1 Sodium Hypochlorite - Liquid (12.5 Trade Percent) - Bulk Delivery - Tanker Load of 4,500 Gallons Dollar (s).4370 .0000 2 Sodium Hypochlorite - Liquid (12.5 Trade Percent) - Less than Tanker Loads - Minimum Delivery of 500 Gallons Dollar (s).5200 .0000 TOTAL It is hereby certified that all provisions of the laws of Florida were complied with in issuing this order, and that there are sufficient and properly appropriated funds to liquidate this obligation. This purchase order is governed by the terms and conditions below. Notice: Vendors doing business with Pinellas County are required to show proof of current Pinellas Construction licenses, if applicable Board of County Commissioners Pinellas County, Florida (Authorized Signature) Blanket Purchase Agreement: 432151 Revision No: 0 Page 2 of 3 TERMS AND CONDITIONS ACCEPTANCE -ENTIRE AGREEMENT -Acceptance of this Purchase Order will be unqualified,unconditional,and subject to and expressly limited by the Terms and Conditions hereon.Pinellas County and the Contractor shall not be bound by additional provisions or provisions at variance herewith that may appear in the Contractor's quotation,acknowledgement in force,or any other communication from Contractor to Pinellas County unless such provision is expressly agreed to and confirmed to in writing. ASSIGNMENT/SUBCONTRACTING -The Contractor shall provide the Services required by this Agreement.No assignment or subcontracting shall be allowed without prior written consent of the Pinellas County.In the event of a corporate acquisition and/or merger,the Contractor shall provide written notice to the Pinellas County,within (30)business days of Contractor's notice of such action or upon the occurrence of said action,whichever occurs first.In that event,the Pinellas County may terminate this Agreement in those instances in which a corporate acquisition and/or merger represents a conflict of interest or contrary to any local,state or federal laws. CAPTIONS -Captions have been provided for the benefit of the parties,and for referenceonly,and are not deemed to be part of the agreement created. COMPENSATION - Pinellas County shall pay Contractor upon Contractor's completion of, and Pinellas County's acceptance of, the services required herein, as specified. All payments shall be made in accordance with the Local Government Prompt Payment Act, Florida Statutes Section 218.70. ·Invoicing - Invoice(s) must be submitted to the billing address indicated on the face of the Standard Purchase Order. Each invoice shall include, at a minimum, the Supplier's name, contact information and the standard purchase order number. The County may dispute any payments invoiced by Supplier in accordance with the County's Dispute Resolution Process for Invoiced Payments, established in accordance with Section 218.76, Florida Statutes, and any such disputes shall be resolved in accordance with the County's Dispute Resolution Process. ·Name Changes - The successful contractor is responsible for immediately notifying the Purchasing Department of any company name change, which would cause invoicing to change from the name used at the time of the original purchase order or solicitation. ·ePayables -Pinellas County offers a credit card payment process (ePayables)through Bank of America.Pinellas County does not charge vendors to participate in the program;however,there may be a charge by the company that processes your credit card transactions. For more information please visit Pinellas County purchasing website at www.pinellascounty.org/purchase COMPLIANCE WITH APPLICABLE LAWS -Contractor certifies that all of the products and services to be furnished hereunder will be manufactured or supplied by Contractor in accordance with all applicable provisions of State,Local and Federal laws,as of this date. The laws of the State of Florida apply to any and all purchases made.Contractors shall comply with all local,state,and federal directives,orders and laws including,but not limited to,Equal Employment Opportunity (EEO),Minority Business Enterprise (MBE),and OSHA. DISCOUNTS -Delay in receiving an invoice,invoicing for materials shipped ahead of specified schedule,or invoices rendered with errors or omissions will be considered just cause for Pinellas County to withhold payment without losing discount privileges. Discount privilege will apply from date of scheduled delivery,the date or receipt of goods,or the date of approved invoice,whichever is later. FISCAL NON-FUNDING -In the event that sufficient budgeted funds are not available for a new fiscal period,the Pinellas County shall notify the Contractor of such occurrence and the Agreement shall terminate on the last day of then current fiscal period without penalty or expenseto the Pinellas County. GOVERNING LAW -The laws of the State of Florida shall govern this agreement. INDEMNITY PROVISION -Contractor shall indemnify,pay the costs of defense, including attorney's fees and hold harmless the Pinellas County from all suits,actions or claims of any character brought on account of any injuries or damages received or sustained by any person,persons or property,by or from said Contractor;or by or in consequence of any neglect in safeguarding the work;or through the use of unacceptable materials in the construction or improvements;or by,or on account of, any act of omission,neglect or misconduct of the said Contractor,on account of any act or amounts recovered under the "Workers Compensation Law"or of any other laws,bylaws,ordinance,order of decrees,except only such injury or damage as shall have been occasioned by the sole negligence of the Pinellas County.The first ten dollars ($10.00)of compensation received by the Contractor represents specific considerationfor thisindemnification obligation. The successful bidder(s)agrees to indemnify the Pinellas County and hold it harmless from and against all claims,liability,loss,damage or expense,including counsel fees,arising from or by reason of any actual or claimed trademark,patent or copyright infringement or litigation based thereon,with respect to the goods or any part thereof covered by this order,and such obligation shall survive acceptance of the goods and payment thereof by the Pinellas County. INDEPENDENT CONTRACTOR STATUS AND COMPLIANCE WITH THE IMMIGRATION REFORM AND CONTROL ACT OF 1986 -The Contractor is and shall remain an independent contractor and is neither agent,employee,partner,nor joint venture of the Pinellas County.Contractor acknowledges that it is responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 located at 8 U.S.C.1324 et.seq.,and regulations thereto,as either may be amended from time to time.Failure to comply with the above provisions shall be considered a material breach and shall be grounds for immediate termination of the agreement,at the discretion of the Pinellas County. INQUIRIES -Any inquiries relative to Purchase Order should be directed to the Purchasing Department.Collect telephone calls will not be accepted. INSPECTION -Goods rejected due to inferior quality orworkmanship will be returned to Contractor with charge for transportation both ways,plus labor,loading,packing, etc.,and are not to be replaced except upon receipt of written instructions from Pinellas County. INSURANCE -The Contractor shall maintain insurance acceptable to Pinellas County,in full force and effect throughout the term of this Agreement.The Contractor must provide a Certificate of Insurance in accordance with the insurance requirements,evidencing such coverage prior to the commencement of any work under this agreement. MATERIAL QUALITY -All materials purchased and delivered against this agreement will be of first quality and not damaged and/or factory seconds.Any materials damaged or not in first quality condition upon receipt will be exchanged within twenty-four (24)hours of notice to the Contractor at no charge to the Pinellas County. MATERIAL SAFETY DATA -In accordance with OSHA Hazardous Communications Standards,it is the seller's duty to advise if a product is a toxic substance and to provide a Material Safety Data Sheet at time of delivery. NON-EXCLUSIVE AGREEMENT -Award of this Agreement shall impose no obligation on the Pinellas County to utilize the vendor for all work of this type,which may develop during the agreement period.This is not an exclusive agreement. Pinellas County specifically reserves the right to concurrently agree with other companies to provide similar work if it deems such action to be in the Pinellas County's best interest.In the case of multiple-term agreements,this provision shall apply separately to each term. PERMITS,FEES AND COSTS IMPOSED BY PINELLAS COUNTY TO BE OBTAINED BY AND/OR BORNE BY CONTRACTOR -The Contractor is responsible for (1)determining and paying any fees that may be necessary to perform this agreement and (2)determining and acquiring any and all permits and licenses required by any Federal,State or local government entity,agency or board that may be necessary to perform this agreement. The Contractor shall maintain any and allpermits and licenses required to complete this agreement. Blanket Purchase Agreement: 432151 Revision No: 0 Page 3 of 3 PRICES -Prices are F.O.B.destination unless otherwise specified and agreed to by the Pinellas County. ·DELIVERY/CLAIMS -Prices quoted shall be F.O.B.Destination, FREIGHT INCLUDED and unloaded to location(s)within Pinellas County. Actual delivery address (es)shall be identified at time of order. Successful bidder(s)will be responsible for making any and all claims againstcarriers for missing or damaged items PURCHASE ORDER NUMBER -Purchase Order Number must appear on all packing slips,invoices and all correspondence relating to the Order.Pinellas County will not be responsible for goods delivered without a Purchase Order Number. REMEDIES -Buyer and Seller shall have all remedies afforded by the Uniform Commercial Code and applicable law. RIGHT TO AUDIT -The Contractor shall retain records relating to this agreement for a period of at least three (3)years after final payment is made.All records shall be kept in such a way as will permit their inspection pursuant to Chapter 119,Florida Statutes.In addition,Pinellas County reserves the right to audit such records pursuant to Pinellas CountyCode,§2-176(j). SEVERABILITY -If any section,subsection,sentence,clause,phrase,or portion of this Agreement is for any reason held invalid or unconstitutional by any court of competent Jurisdiction,such portion shall be deemed separate,distinct,and independent provision,and such holding shall not affect the validity of the remaining portion thereof. TAX EXEMPTION -The Florida State Sales Tax Exemption Number for Pinellas County is on page one of the purchase order.Federal Excise Tax Exemption Number is available by contacting the Purchasing Department. TAXES -Payments to Pinellas County are subject to applicable Florida taxes. TERMINATION -Pinellas County reserves the right to terminate this agreement, without cause by giving thirty (30)days prior written notice to the Contractor of the intention to terminate or with cause if at any time the Contractor fails to fulfill or abide by any of the terms or conditions specified. Failure of the Contractor to comply with any of the provisions of this Agreement shall be considered a material breach of Agreement and shall be cause for immediate termination of the Agreement at the sole discretion of Pinellas County. In addition to all other legal remedies available to the Pinellas County,the Pinellas County reserves the right to terminate and obtain from another source any services which have not been provided within the period of time stated in the proposal,or if no such time is stated,within a reasonable period of time from the date of request,as determined by the Pinellas County. In the event that sufficient budgeted funds are not available for a new fiscal period, the Pinellas County shall notify the Contractor of such occurrence and the Agreement shall terminate on the last day of the then current fiscal year period without penalty or expense to the Pinellas County. VARIATION IN QUANTITY -Pinellas County assumes no liability for material produced,processed or shipped in excess of theamount specified herein. WARRANTY -Seller warrants that the goods are merchandisable and as described in Purchase Order. Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6709 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Public Utilities Agenda Number: 12.2 SUBJECT/RECOMMENDATION: Authorize the piggyback of Pinellas County Contract Number 167-0456-B, Pumping and Tankering Services, to EnviroWaste Services Group, Inc. of Palmetto Bay, FL, T. Wayne Hill Trucking, Inc. of Mulberry, FL, and FCS, Inc. of Clearwater, FL in the annual not-to-exceed amount of $750,000 with option for renewal terms per contract, pursuant to Clearwater Code of Ordinances Section 2.564(1)(d) Exceptions to Bid - Other Government Entities’ Bids, and authorize the appropriate officials to execute same. (consent) SUMMARY: Emergency and Non-Emergency Pumping & Tankering Services are needed to pump and transport domestic wastewater from lift stations, Water Reclamation Facilities (WRF) and wastewater collections systems located within the Public Utilities Department service area. Public Utilities is requesting to utilize these services for preventative maintenance at lift stations and WRF in the annual not-to-exceed amount of $200,000 and $550,000 authorized for emergency-related circumstances when deemed necessary. Authorization is requested to piggyback Pinellas County’s contract Number 167-0456-B Pumping and Tankering Services - Domestic Wastewater (Emergency and Non-Emergency) awarded August 2017 through July 2022, pursuant to City Code Section 2.564 (1)(d) Exceptions to Bid - Other Government Entities’ Bids. The award, Per Pinellas County Contract Number 167-0456-B, is as follows: Non-Emergency Groups 1,2 and 4 to EnviroWaste Services Group, Inc. Non-Emergency Group 3 to T. Wayne Hill Trucking, Inc. Emergency Group 1 to FCS, Inc. Emergency Group 2 and 3 to T. Wayne Hill Trucking, Inc. Emergency Group 4 was not awarded as no vendor met the bid specifications APPROPRIATION CODE AND AMOUNT: Budgeted funds for FY20 are available in Public Utilities’ operating cost centers, cost code 530300 Other Contractual Service ·FY20 $750,000 Future fiscal year budgets will include requests for funding: ·FY21 $750,000 ·FY22 $750,000 (through contract expiration) Page 1 City of Clearwater Printed on 9/13/2019 File Number: ID#19-6709 Page 2 City of Clearwater Printed on 9/13/2019 BOARD OF COUNTY COMMISSIONERS Joseph Lauro, CPPO/CPPB Director PLEASE ADDRESS REPLY TO: 400 South Ft. Harrison, Sixth Floor Clearwater, Florida 33756 Phone: (727) 464-3311 FAX: (727) 464-3925 Website: www.pinellascounty.org/purchase DATE: August 7, 2017 TIME POSTED: 4:00 P.M. PROCUREMENT ANALYST: Lucy Nowacki SUBJECT: Recommendation of Bid Award Bid No.: 167-0456-B(LN) Bid Title: Pumping and Tankering Services – Domestic Wastewater Pinellas County staff recommends award to: EnviroWaste Services Group, Inc. Non-Emergency Groups 1,2, and 4 $720,000.00 FCS, Inc. Emergency Group 1 $800,000.00 T. Wayne Hill Trucking, Inc. Non-Emergency Group 3 $1,250,000.00 Emergency Groups 2 and 3 Total $2,770,000.00 Pumping and Tankering Services - Domestic Wastewater Bid No. 167-0456-B(LN) Bid Tabulation (A)(B)(C)(B+C) x A =(B)(C)(B+C) x A =(B)(C)(B+C) x A =(B)(C)(B+C) x A = Est Annual Usage - Hours Hourly Rate Truck Hourly Rate Operator Hourly Rate Total Hourly Rate Truck Hourly Rate Operator Hourly Rate Total Hourly Rate Truck Hourly Rate Operator Hourly Rate Total Hourly Rate Truck Hourly Rate Operator Hourly Rate Total Group 1 - Pump Truck Non- Emergency 400 $100.00 $30.00 $52,000.00 $175.00 $0.00 $70,000.00 $200.00 $0.00 $80,000.00 $175.00 $25.00 $80,000.00 Group 1 - Pump Truck Emergency 800 $100.00 $30.00 $104,000.00 $200.00 $0.00 $160,000.00 $225.00 $0.00 $180,000.00 $200.00 $25.00 $180,000.00 Group 2 – Tractor Trailer/Tanker Non- Emergency 400 $60.00 $20.00 $32,000.00 $350.00 $0.00 $140,000.00 $0.00 $0.00 $0.00 $225.00 $25.00 $100,000.00 Group 2 – Tractor Trailer/Tanker Emergency 600 $60.00 $20.00 $48,000.00 $400.00 $0.00 $240,000.00 $0.00 $0.00 $0.00 $300.00 $25.00 $195,000.00 Group 3 – High Output Mobile Pump Non- Emergency 400 $30.00 $15.00 $18,000.00 $65.00 $0.00 $26,000.00 $0.00 $0.00 $0.00 $15.00 $25.00 $16,000.00 Group 3 – High Output Mobile Pump Emergency 600 $30.00 $15.00 $27,000.00 $65.00 $0.00 $39,000.00 $0.00 $0.00 $0.00 $15.00 $50.00 $39,000.00 Group 4 – Jet Vac Truck Non- Emergency 400 $110.00 $40.00 $60,000.00 $225.00 $0.00 $90,000.00 $225.00 $0.00 $90,000.00 $225.00 $50.00 $110,000.00 Group 4 – Jet Vac Truck Emergency 600 $110.00 $40.00 $90,000.00 $225.00 $0.00 $135,000.00 $225.00 $0.00 $135,000.00 $225.00 $50.00 $165,000.00 $431,000.00 $900,000.00 $485,000.00 $885,000.00 TONS TOTAL TOTAL TOTAL TOTAL 300 $21,000.00 $60,000.00 $15,000.00 $67,500.00 300 $3.00 $10,500.00 0 $11,400.00 $452,003.00 $970,500.00 $500,000.00 $963,900.00 Third Party Facility Dispoal Operator $70.00 $0.01 GRAND TOTAL EnviroWaste Services Group, Inc. SUBTOTAL DISPOSAL CHARGES RATE FCS, Incorporated RATE $200.00 $35.00 Seminole Septic, Inc. RATE $50.00 T. Wayne Hill Trucking, Inc. RATE 225 38 Pinellas County Staff Report 315 Court Street Clearwater, Florida 33756 File #:17-1101A,Version:1 Agenda Date:9/14/2017 Subject: Award of bid for pumping and tankering services for Pinellas County Utilities service areas. Recommended Action: Approve the award of bid to the vendors listed below for emergency pumping and tankering services. 1) EnviroWaste Services Group, Inc. Non-emergency Groups 1, 2, and 4 2) FCS, Inc.Emergency Group 1 3) T. Wayne Hill Trucking, Inc. Non-emergency Group 3 Emergency Group 2 and 3 Bid No. 167-0456-B(LN); in an annual amount of $554,000.00 for a sixty (60) month total of $2,770,000.00 on the basis of being lowest, responsible bids received meeting specifications...Body Strategic Plan: Deliver First Class Services to the Public and Our Customers 5.2 Be responsible stewards of the public’s resources Summary: This is a new contract for requirements of emergency and non-emergency domestic wastewater pumping and tankering services. Services include all management, supervision, labor, and equipment to pump and transport domestic wastewater from sanitary sewer pump stations, wastewater treatment facilities, and collection systems located throughout the Utilities Department (Utilities) services areas. Vendors were deemed non-responsive in certain groups for both non-emergency and emergency services for either not meeting specifications related to the one (1) hour response time and/or insufficient equipment. Group 4 (jet-vac truck emergency category) is not being awarded at this time as none of the vendors were able to meet response time or equipment requirements; the specification will be reviewed and a determination will be made how to procure this requirement in the near future. As with most County contracts, regional municipalities have the ability to utilize this contract cooperatively receiving benefit from competitive sourced pricing. Background Information: On June 21, 2017, the Purchasing Department, on behalf of Utilities, released an Invitation to Bid (ITB) with the intent to establish a new contract for pumping and tankering services. However, the bid was re-solicited due to interested firms not meeting specification requirements. This contract contains a provision for unit price adjustments at thirty-six (36) months after the date of Pinellas County Printed on 9/18/2017Page 1 of 2 powered by Legistar™ Approved by BCC 9/14/2017 File #:17-1101A,Version:1 Agenda Date:9/14/2017 award based on the average of the Consumer Price Index (CPI) for All Urban Consumers. Fiscal Impact: Estimated five (5) year expenditure not to exceed: $2,770,000.00 Estimated annual expenditure not to exceed: $ 554,000.00 Funding is derived from the Utilities Department operating budget. Staff Member Responsible: Randi Kim, Director, Utilities Joe Lauro, Director, Purchasing Partners: N/A Attachments: Bid Tabulation Pinellas County Printed on 9/18/2017Page 2 of 2 powered by Legistar™ Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6729 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Solid Waste/General Services Agenda Number: 13.1 SUBJECT/RECOMMENDATION: Authorize surplus disposition of G2179 and G3943 via auction to the highest bidder, pursuant to Clearwater Code of Ordinances Section 2.622, Surplus Personal Property. (consent) SUMMARY: G2179 1999 Spartan Engine is the retired reserve unit referenced in Item # 18-5155 (replace Engine 45) on October 4, 2018. Authorization was not requested to surplus G2179 at the time the item was presented to Council. G3943 2013 Chevrolet Caprice needs extensive engine repairs due to valve train failure. The estimated repair cost is $7,000.00 if the engine is replaced. It has an estimated value of $6,975.00; however, the Police Department has declined to spend the money to repair and has decided to turn the vehicle in for auction. This vehicle was scheduled to be replaced on the 19/20 Vehicle Replacement list, the Police Department has requested out-of-cycle replacement and was approved by the Resource Management Committee on August 27, 2019. City Council authorization for surplus is required in accordance with Code Section 2.622, when the sale of common bulk items is estimated to exceed $5,000. APPROPRIATION CODE AND AMOUNT: 566-00000-364413- Surplus Vehicles Page 1 City of Clearwater Printed on 9/13/2019 8/26/2019 2013 Chevrolet Caprice Police Patrol Vehicle Sedan 4D Police Prices, Values & Specs - NADAguides https://www.nadaguides.com/Cars/2013/Chevrolet/Caprice-V8/Sedan-4D-Police/Values/Print 1/2 NADAguides Value Report 8/26/2019 2013 Chevrolet Caprice Police Patrol Vehicle Sedan 4D Police Values Rough Trade-In Average Trade-In Clean Trade-In Clean Retail Base Price $5,125 $6,300 $7,275 $9,975 Mileage (59,034)$1,850 $1,850 $1,850 $1,850 Total Base Price $6,975 $8,150 $9,125 $11,825 Options (change) Price + Options $6,975 $8,150 $9,125 $11,825 Certi ed Pre-Owned (CPO)+$800 Certi ed Price with Options $12,625 Rough Trade-In - Rough Trade-in values re ect a vehicle in rough condition. Meaning a vehicle with signi cant mechanical defects requiring repairs in order to restore reasonable running condition. Paint, body and wheel surfaces have considerable damage to their nish, which may include dull or faded (oxidized) paint, small to medium size dents, frame damage, rust or obvious signs of previous repairs. Interior re ects above average wear with inoperable equipment, damaged or missing trim and heavily soiled /permanent imperfections on the headliner, carpet, and upholstery. Vehicle may have a branded title and un-true mileage. Vehicle will need substantial reconditioning and repair to be made ready for resale. Some existing issues may be dif cult to restore. Because individual vehicle condition varies greatly, users of NADAguides.com may need to make independent adjustments for actual vehicle condition. Average Trade-In - The Average Trade-In values on nadaguides.com are meant to re ect a vehicle in average condition. A vehicle that is mechanically sound but may require some repairs/servicing to pass all necessary inspections; Paint, body and wheel surfaces have moderate imperfections and an average nish and shine which can be improved with restorative repair; Interior re ects some soiling and wear in relation to vehicle age, with all equipment operable or requiring minimal effort to make operable; Clean title history; Vehicle will need a fair degree of reconditioning to be made ready for resale. Because individual vehicle condition varies greatly, users of nadaguides.com may need to make independent adjustments for actual vehicle condition. Clean Trade-In - Clean Trade-In values re ect a vehicle in clean condition. This means a vehicle with no mechanical defects and passes all necessary inspections with ease. Paint, body and wheels have minor surface scratching with a high gloss nish and shine. Interior re ects minimal soiling and wear with all equipment in complete working order. Vehicle has a clean title history. Vehicle will need minimal reconditioning to be made ready for resale. Because individual vehicle condition varies greatly, users of NADAguides.com may need to make independent adjustments for actual vehicle condition. Clean Retail - Clean Retail values re ect a vehicle in clean condition. This means a vehicle with no mechanical defects and passes all necessary inspections with ease. Paint, body and wheels have minor surface scratching with a high gloss nish and shine. Interior re ects minimal soiling and wear with all equipment in complete working order. Vehicle has a clean title history. Because individual vehicle condition varies greatly, users of NADAguides.com may need to make independent adjustments for actual vehicle condition. Note: Vehicles with low mileage that are in exceptionally good condition and/or include a manufacturer certi cation can be worth a signi cantly higher value than the Clean Retail price shown. Popular Chevrolet Mod… Chevrolet Silverado 1500 Chevrolet Silverado 2500HD Chevrolet Equinox Chevrolet Colorado Popular Chevrolet Vehi… 2019 Chevrolet Silverado 1500 2019 Chevrolet Equinox 2019 Chevrolet Colorado 2019 Chevrolet Silverado 2500HD ITEM#ASSET G#ASSET ID NUMBER YEAR DESCRIPTION MILEAGE REASON FOR SURPLUS/DISPOSAL REPLACED BY 1 G2179 4S7AT9097XC031395 1999 SPARTAN ENGINE 77,165 Replaced but not on VRL G4735 2 G3943 6G1MK5U24DL829528 2013 CHEVROLET CAPRICE 59,034 Too costly to repair TBD Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6770 Agenda Date: 9/16/2019 Status: Approval ReviewVersion: 1 File Type: Action ItemIn Control: Economic Development & Housing Agenda Number: 14.1 SUBJECT/RECOMMENDATION: Authorize award of Request for Proposals Number 40-19, Tourism Marketing Services, to Bandwagon, LLC, for destination marketing, in the annual amount of $200,000 for the initial two-year term ($400,000), including one, two-year renewal option, and authorize the appropriate officials to execute same. SUMMARY: Since 2010, the City has selected through a competitive proposal process a destination marketing and public relations firm to implement a comprehensive program to strengthen nationally and statewide the city’s brand awareness as a top tourism destination. On May 8, 2019, the City released Request for Proposals No. 40-19 (RFP) which detailed the city’s objectives and requested scope of services. The RFP requested respondents propose an annual marketing and public relations plan and provide recommendations on activities to achieve stated objectives and maximize return on investment. Thirteen proposals were received by the June 5, 2019 deadline. The Selection Committee met on June 28, 2019 to discuss and rank the proposals. Proposals were evaluated and ranked based on approach to the scope of work, experience, proven performance/similar work, personnel/time availability, creativity, and proposed plan costs. The Selection Committee was comprised of three city staff and five community members each representing a different tourism sector. Staff members included Denise Sanderson, Director of Economic Development and Housing; Joelle Castelli, Director of Public Communications; and Audra Aja, Economic Development and Housing Marketing & Communications Coordinator. Community members included Jeff Castner - Opal Sands Resort (Hospitality); Lisa Chandler - Pier 60 Sugar Sand Festival (Events/Attractions); Frank Chivas - BayStar Restaurant Group (Restaurant); Jeff Clauss - St. Pete-Clearwater International Airport (Transportation/Travel); and Lynn Fuhler - Flying Compass (Public Relations/Marketing). The four top ranked firms were asked to make proposal presentations to the Selection Committee on August 8th. Bandwagon, LLC, New Orleans, LA BCF, Virginia Beach, VA Carolynn Izzo Integrated Communications, Nyack, NY Turner, New York, NY/Miami, FL Bandwagon received the Committee’s highest ranking based upon the following proposal highlights: Page 1 City of Clearwater Printed on 9/13/2019 File Number: ID#19-6770 ·Research-based approach including analysis of top competitor markets ·Custom content creation ·Team of professionals experienced in public relations including pitching and media missions, media evaluation, destination marketing, research, digital strategy, website development and design, visual creative (photo, video, graphic design), blog content creation ·Measurement and transparency through use of technologies that provide real-time project status, online approvals and communications log ·Fixed, flat fee pricing ·Shortened onboarding process ·Frequency of in-market access The two-year contract with option for one, two-year renewal, is not to exceed $200,000 per year inclusive of all public relations, event and media mission(s), website development and maintenance, content marketing, and account management activities. These activities also include all vendor travel expenses. APPROPRIATION CODE AND AMOUNT: Funding is budgeted in the proposed FY2019-2020 Economic Development budget (0109216 530300). Remaining term of the contract will be budgeted within the same. USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 9/13/2019 Page 1 of 16 PROFESSIONAL SERVICES CONTRACT THIS CONTRACT, entered into this __________ day of___________, 2019, by and between the CITY OF CLEARWATER, a Florida municipal corporation, hereinafter referred to as “City,” P.O. Box 4748, Clearwater, Florida 33758 and Bandwagon, LLC, a Louisiana limited liability corporation, hereinafter referred to as “Bandwagon,” 612 Gravier St., New Orleans, LA 70130. WHEREAS, the City requested professional services through Request for Proposals No. 40-19 seeking assistance from an experienced marketing and public relations firm in directing future marketing and public relations efforts, including web and social media, in an aggressive and comprehensive manner to strengthen awareness nationally and statewide of the City’s attributes and offerings as a top vacation destination with an ultimate goal to attract more visitors; and WHEREAS, Bandwagon agrees, pursuant to the Scope of Work as contained in Exhibit A attached hereto, to conduct tourism marketing and public relations activities; NOW THEREFORE, in consideration of the promises stated herein, the City and Bandwagon mutually agree as follows: 1. SCOPE OF PROJECT. Bandwagon agrees to provide professional services under the terms and conditions set forth in Request for Proposal (RFP), No. 40-19, Tourism Marketing Services, and Bandwagon’s response dated May 26, 2019, and described in attached Exhibit A – Scope of Work. 2. TIME OF PERFORMANCE. The term of this Agreement shall be for a period of two (2) years (“Initial Term”) commencing on October 1, 2019 (“Commencement Date”) and continuing through September 30, 2021 (“Termination Date”) unless earlier terminated under the terms of this agreement. This Agreement may be extended for one (1), two (2) year renewal under the same terms and conditions by the mutual written agreement of both parties. 3. COMPENSATION. Page 2 of 16 The City will pay Bandwagon a sum of $200,000 as described in Exhibit B – Fee Schedule. The City may, from time to time, require changes in the Scope of Work of Bandwagon to be performed hereunder. Such changes, including any increase or decrease in the amount of Bandwagon’s compensation and changes in the terms of this Contract which are mutually agreed upon by and between City and Bandwagon shall be effective when incorporated in written amendment to this Contract. 4. METHOD OF PAYMENT. Bandwagon’s invoices shall be submitted to the City for approval for payment on a Net 30 basis. The City agrees to pay after approval under the terms of the Florida Prompt Payment Act F.S. 218.70. The City’s performance and obligation to pay under this Contract is contingent upon an annual appropriation of the City’s budget. 5. NOTICES AND CHANGES OF ADDRESS. Any notice required or permitted to be given by the provisions of this Contract shall be conclusively deemed to have been received by a party hereto on the date it is hand delivered to such party at the address indicated below (or at such other address as such party shall specify to the other party in writing), or if sent by registered or certified mail (postage prepaid) on the fifth (5th) business day after the day on which such notice is mailed and properly addressed. Bandwagon, LLC City of Clearwater Stephen R Barry Denise Sanderson, Director Managing Member Economic Development & Housing 612 Gravier St P.O. Box 4748 New Orleans, LA 70103 Clearwater, Florida 33758 (504) 635-2800 (727) 562-4031 6. TERMINATION OF CONTRACT. Termination by the City is pursuant to RFP No. 40-19 Terms and Conditions. Page 3 of 16 7. INDEMNIFICATION AND INSURANCE. Bandwagon agrees to comply with all terms, provisions, and requirements contained in RFP No. 40-19 Tourism Marketing Services, made a part hereof as if said document were fully set forth at length herein. Bandwagon shall, at its own cost and expense, acquire and maintain (and cause any subcontractors, representatives or agents to acquire and maintain) during the term with the City, sufficient insurance to adequately protect the respective interest of the parties. Coverage shall be obtained with a carrier having an AM Best Rating of A-VII or better. In addition, the City has the right to review the Contractor’s deductible or self-insured retention and to require that it be reduced or eliminated. Specifically the Vendor must carry the following minimum types and amounts of insurance on an occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then coverage can be obtained on a claims-made basis with a minimum three (3) year tail following the termination or expiration of this Agreement: a. Commercial General Liability Insurance coverage, including but not limited to, premises operations, products/completed operations, products liability, contractual liability, advertising injury, personal injury, death, and property damage in the minimum amount of $1,000,000 (one million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate. b. Commercial Automobile Liability Insurance coverage for any owned, non- owned, hired or borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars) combined single limit. c. Professional Liability/Malpractice/Errors or Omissions Insurance coverage appropriate for the type of business engaged in by the Respondent with minimum limits of $2,000,000 (two million dollars) per occurrence. If a claims made form of coverage is provided, the retroactive date of coverage shall be no later than the inception date of claims made coverage, unless the prior policy was extended indefinitely to cover prior acts. Coverage shall be extended beyond the policy year Page 4 of 16 either by a supplemental extended reporting period (SERP) of as great a duration as available, and with no less coverage and with reinstated aggregate limits, or by requiring that any new policy provide a retroactive date no later than the inception date of claims made coverage. d. Unless waived by the State of Florida and proof of waiver is provided to the City, statutory Workers’ Compensation Insurance coverage in accordance with the laws of the State of Florida, and Employer’s Liability Insurance in the minimum amount of $500,000 (five hundred thousand dollars) each employee each accident, $500,000 (five hundred thousand dollars) each employee by disease, and $500,000 (five hundred thousand dollars) disease policy limit. Coverage should include Voluntary Compensation, Jones Act, and U.S. Longshoremen’s and Harbor Worker’s Act coverage where applicable. Coverage must be applicable to employees, contractors, subcontractors, and volunteers, if any. The above insurance limits may be achieved by a combination of primary and umbrella/excess liability policies. Other Insurance Provisions. a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of the insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the Vendor will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing all of the coverage set forth above and naming the City as an “Additional Insured” on the Commercial General Liability Insurance. In addition when requested in writing from the City, Vendor will provide the City with certified copies of all applicable policies. The address where such certificates and certified policies shall be sent or delivered is as follows: City of Clearwater Attn: Purchasing Department, RFP #40-19 P.O. Box 4748 Clearwater, FL 33758-4748 Page 5 of 16 b. Vendor shall provide thirty (30) days written notice of any cancellation, non- renewal, termination, material change or reduction in coverage. c. Vendor’s insurance as outlined above shall be primary and non-contributory coverage for Vendor’s negligence. d. Vendor reserves the right to appoint legal counsel to provide for the Vendor’s defense, for any and all claims that may arise related to Agreement, work performed under this Agreement, or to Vendor’s design, equipment, or service. Vendor agrees that the City shall not be liable to reimburse Vendor for any legal fees or costs as a result of Vendor providing its defense as contemplated herein. The stipulated limits of coverage above shall not be construed as a limitation of any potential liability to the City, and City’s failure to request evidence of this insurance shall not be construed as a waiver of Vendor’s (or any contractors’, subcontractors’, representatives’ or agents’) obligation to provide the insurance coverage specified. 8. PROPRIETARY MATERIALS. Upon termination of this Contract, Bandwagon shall transfer, assign and make available to City or its representatives all property and materials in Bandwagon’s possession belonging to or paid for by the City. 9. INTERESTS OF PARTIES. Bandwagon covenants that its officers, employees and shareholders have no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance and/or provision of services required under the terms and conditions of this Contract. 10. CONFORMANCE WITH LAWS. Page 6 of 16 Bandwagon agrees to comply with all applicable federal, state and local laws during the life of this Contract. 11. ATTORNEY FEES. In the event that either party seeks to enforce this Contract through attorneys at law, then the parties agree that each party shall bear its own attorney fees and costs. 12. GOVERNING LAW AND VENUE. The laws of the State of Florida shall govern this Contract, and any action brought by either party shall lie in Pinellas County, Florida. 13. CONDITIONS AND ASSURANCES. A. Access to Records: Consultant agrees that Client or any of its duly authorized representatives shall have access to any books, documents, papers, and records of the Consultant for the purposes of making audit, examination, excerpt, and transcripts. B. In addition to all other contract requirements as provided by law, the contractor executing this agreement agrees to comply with public records law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: 727-562-4092, Rosemarie.Call@myclearwater.com, 112 S. Osceola Ave., Clearwater, FL 33756. The contractor’s agreement to comply with public records law applies specifically to: 1) Keep and maintain public records required by the City of Clearwater (hereinafter “public agency”) to perform the service being provided by the contractor hereunder. Page 7 of 16 2) Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida Statutes, as may be amended from time to time, or as otherwise provided by law. 3) Ensure that the public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency. 4) Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. 5) A request to inspect or copy public records relating to a public agency’s contract for services must be made directly to the public agency. If the public agency does not possess the requested records, the public agency shall immediately notify the contractor of the request and the contractor must provide the records to the public agency or allow the records to be inspected or copied within a reasonable time. Page 8 of 16 6) The contractor hereby acknowledges and agrees that if the contractor does not comply with the public agency’s request for records, the public agency shall enforce the contract provisions in accordance with the contract. 7) A contractor who fails to provide the public records to the public agency within a reasonable time may be subject to penalties under Section 119.10, Florida Statutes. 8) If a civil action is filed against a contractor to compel production of public records relating to a public agency’s contract for services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable attorney fees, if: a. The court determines that the contractor unlawfully refused to comply with the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the contractor has not complied with the request, to the public agency and to the contractor. 9) A notice complies with subparagraph (8)b. if it is sent to the public agency’s custodian of public records and to the contractor at the contractor’s address listed on its contract with the public agency or to the contractor’s registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. 10) A contractor who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. Page 10 of 16 Exhibit A Scope of Work Activities, objectives, deliverables and costs are for Year 1 only. NYC CHEF EVENT & MEDIA MISSION $52,888.82 Services include event planning, media pitching, confirming media planners, strategic partnership development, and media mission on-site services. Objectives: • Obtain ten (10) confirmations from travel journalists to result in a minimum of two press hits within 18 months and build long-term relationships for pitching future Clearwater stories • Encourage and confirm participation of at least two (2) Clearwater tourism stakeholders to participate on-site at the event in NYC • Plan desksides to meet with a minimum of five (5) journalists while in NYC to result in three media hits within 18 months of the meetings • Obtain confirmations from ten (10) meeting planners to attend event in NYC January 2019 and secure at least two (2) RFPs to share with local stakeholders within 18 months of the event Deliverables: • Chef event in NYC with a potential partnership with James Beard Smart Catch Program • Integration of meeting planners into the event • Support from Small Market Meetings magazine to invite and secure meeting planners for NYC event • Event production fees • Coordination of local partners to be on-site as Clearwater ambassadors • Coordination of menu, food shipments, grocery shopping and more • On-site decorations, activations, and interactive tools to engage media and meeting planners with Clearwater brand messages • Event facility scouting and rental fees Page 11 of 16 • On-site staffing by Bandwagon • Media pitching to secure media attendees • On-going PR pitching services • Media mission with desksides in NYC targeted at a minimum of five (5) top tier media who exhibit potential to publish coverage within selected brand narrative pillars • Travel costs for Bandwagon team to be on-site PRESS TRIPS $57,115.50 Press trip services include pitching, outreach to local stakeholders, itinerary planning and more. Objectives: • Host a minimum of eight journalists on press trips and secure a minimum AEV (advertising equivalency value) of $175,000 of earned media within contract term limit • Report a broader range of stories about Clearwater to potentially include grouper, stone crab, mural art, sustainability/eco-tourism, and accessibility Deliverables: • Two (2) group press trips for up to five (5) journalists on each trip and a maximum of five (5) individual press trips. Each press trip will be focused on specific destination brand narratives as a theme for the activities offered. • Pitching services to meet number of press trips to be offered • On-site staffing by Bandwagon team to lead press trips on an as needed basis • Itinerary planning and development with local stakeholders • Pre-trip communications and travel planning for journalists • Post-trip communications and wrap-up report for each press trip • Daily media monitoring • Media clip evaluation by AEV (advertising equivalence value) and our proprietary Content GradeTM Page 12 of 16 • Media clips alerts via email as they are published • Distribution of media clips to local stakeholders who are featured • On-going evaluation of PR services in the form of an ROI • On-going management by PR strategist in the form of our Research, Planning, Implementation and Evaluation (RPIE) planning process • Includes travel fees for journalists and Bandwagon on-site host WEBSITE $36,960.00 Services include graphic design, project management, monthly hosting, content update services, development/coding costs, and necessary plug-ins to manage event calendar. Objectives: • Create a website with comprehensive information about: leisure travel, meetings/convention trade, destination weddings, ecotourism/sustainability, accessibility, and more • Create a website with easy architecture to quickly find information on Clearwater’s key brand pillars increasing site traffic by 5% within the first 6-months of the launch • Through competitive analysis, establish a list of strengths and weaknesses in online content, keywords, and images • Explore options for streamlining calendar of events and how stakeholders submit events Deliverables: • Competitive analysis focused on three (3) primary competitors • Plan to maximize domain authority • Quarterly review of domain authority to focus efforts on what new content will drive site growth • Design and development of a new website • Two (2) hours monthly of content updates • Monthly analytics report • Monthly hosting fees Page 13 of 16 • Daily backup and malware scan for protection against hackers and viruses • Strategic partnership planning between local chambers and stakeholders for content development CONTENT MARKETING $17,400.00 Services include on-going content building to amplify online presence and domain authority. Objectives: • Create custom content to help establish higher domain authority • Create guidelines for sharing local stakeholder and industry partner content on VisitClearwaterFlorida.com • Track success of new content via Google Analytics • Track metrics such as time spent on site, number of pages viewed, top pages viewed and more to quantify a measurable increase in online engagement Deliverables: • Create 24 pieces of custom content in the form of either blogs, photos, photo slideshows, video clips, or other content that will boost domain authority and strengthen SEO • Content will be created based on findings in the competitive analysis • Content will also be used in PR pitches so that Bandwagon can encourage members of the press to write about experiences which are not as talked about in previous press coverage STAKEHOLDER RELATIONSHIPS $8,135.68 Services include on-going outreach to local tourism industry stakeholders. Objectives: • Send out monthly e-newsletter to all local tourism stakeholders • Attend a minimum of four (4) local industry events within contract term Page 14 of 16 • Plan at least 15 in-person stakeholder meetings and/or site tours to learn about new product, amenity upgrades, and how to better position existing tourism product Deliverables: • On-going outreach to stakeholders • Monthly e-newsletter • Quarterly time spent in-market meeting with stakeholders • Attendance at local industry events which might include chamber tourism meetings, VSPC meetings, planning meetings with stakeholders, Ocean Allies, inn keepers meetings, Visit Florida events, and more • On-going research to locate new industry stakeholders and explain opportunities for partnership with the city • On-going relationship with Visit Florida field rep overseeing Clearwater area • Fostering cooperative endeavors to remove duplication of effort and maximize budget’s effectiveness • Planning meeting with PIE to discuss flights for press trips ACCOUNT MANAGEMENT $27,500.00 Services include those needed to manage account on a day-by-day basis and access to executive leadership for strategic planning and on-going evaluation of Bandwagon team. Objectives: • Keep all projects on-time and within budget • Report monthly on detailed activities, insights, and next steps while including • Plan quarterly in-person status meeting with contract manager Deliverables: • Day-to-day account maintenance • One (1) monthly video conferences • Project focused video conferences • Monthly activity report and talking points for local meetings Page 15 of 16 • All travel expenses for Bandwagon team for meetings, site visits, press trips and other necessary events • Bandwagon support staff and internal teams • All postage, shipping and other related account management expenses TOTAL $200,000.00 Page 16 of 16 Exhibit B Fee Schedule In consideration of the obligations and outlined direct expenses undertaken by BANDWAGON, the City of Clearwater shall pay BANDWAGON the sum of US $16,666.67 (sixteen thousand six hundred sixty-six dollars and sixty-seven cents) per month for the 12- month period from October 1, 2019 to September 30, 2021, to be invoiced on a monthly basis. BANDWAGON shall invoice the City of Clearwater on the first day of every month, to be due by the 30th of the month. Additional expenses incurred on behalf of the City of Clearwater shall be at the cost of the City. Such costs are only to be incurred by BANDWAGON with prior written approval by the City of Clearwater. Additional costs, as may be approved by the City of Clearwater in its sole discretion, shall be invoiced monthly, including a detailed description of such costs. Approved costs will be paid in accordance with the monthly payment schedule, by the 30th of the month invoiced. In consideration of City entering into this Agreement with Bandwagon, Bandwagon covenants with City that Bandwagon shall unequivocally, timely and without reservation, comply with the terms and conditions and meet service level requirements as set out in Exhibit A. Bandwagon’s failure to timely comply with any of the obligations hereunder during the term of this Agreement shall be deemed a material default resulting in termination of this Agreement. Purchasing Office 100 S Myrtle Ave Clearwater FL 33756-5520 PO Box 4748, 33758-4748 727-562-4633 Tel v 11.2018 REQUEST FOR PROPOSALS #40-19 Tourism Marketing Services May 8, 2019 NOTICE IS HEREBY GIVEN that sealed proposals will be received by the City of Clearwater (City) until 10:00 AM, Local Time, June 5, 2019 to provide Tourism Marketing Services. Brief Description: The City of Clearwater is seeking an experienced Marketing and Public Relations firm for directing future marketing and public relations efforts, including web and social media, in an aggressive and comprehensive manner to strengthen awareness of the City’s attributes and offerings as a top vacation destination with a primary goal of attracting more visitors. Proposals must be in accordance with the provisions, specifications and instructions set forth herein and will be received by Purchasing until the above noted time, when they will be publicly acknowledged and accepted. Proposal packets, any attachments and addenda are available for download at: https://www.myclearwater.com/bid Please read the entire solicitation package and submit the bid in accordance with the instructions. This document (less this invitation and the instructions) and any required response documents, attachments, and submissions will constitute the bid. General, Process or Technical Questions concerning this solicitation should be directed, IN WRITING, to the following Sr. Procurement Analyst: Lori Vogel, CPPB Sr. Procurement Analyst lori.vogel@myclearwater.com This Request for Proposals is issued by: Alyce Benge, CPPO, C.P.M. Purchasing Manager Alyce.Benge@myclearwater.com INSTRUCTIONS Tourism Marketing Services 2 RFP #40-19 i.1 VENDOR QUESTIONS: All questions regarding the contents of this solicitation, and solicitation process (including requests for ADA accommodations), shall be directed solely to the Purchasing Manager listed on Page 1. Questions should be submitted in writing via letter, fax or email. Questions received less than seven (7) calendar days prior to the due date and time may be answered at the discretion of the City. i.2 ADDENDA/CLARIFICATIONS: Any changes to the specifications will be in the form of an addendum. Addenda are posted on the City website and mailed to those who register on the City website when downloading solicitations no less than seven (7) days prior to the Due Date. Vendors are cautioned to check the Purchasing Website for addenda and clarifications prior to submitting their proposal. The City cannot be held responsible if a vendor fails to receive any addenda issued. The City shall not be responsible for any oral changes to these specifications made by any employees or officer of the City. Failure to acknowledge receipt of an addendum may result in disqualification of a proposal. i.3 VENDOR CONFERENCE / SITE VISIT: Yes No Mandatory Attendance: Yes No If designated above, attendance is mandatory as a condition of submitting a proposal. The conference/site visit provides interested parties an opportunity to discuss the City's needs, inspect the site and ask questions. During any site visit you must fully acquaint yourself with the conditions as they exist and the character of the operations to be conducted under the resulting contract. i.4 DUE DATE & TIME FOR SUBMISSION AND OPENING: Date: June 5, 2019 Time: 10:00 AM (Local Time) The City will open all proposals properly and timely submitted, and will record the names and other information specified by law and rule. All proposals become the property of the City and will not be returned except in the case of a late submission. Respondent names, as read at the bid opening, will be posted on the City website. Once a notice of intent to award is posted or 30 days from day of opening elapses, whichever occurs earlier, proposals are available for inspection by contacting Purchasing. i.5 PROPOSAL FIRM TIME: 90 Days from Opening Proposal shall remain firm and unaltered after opening for the number of days shown above. The City may accept the proposal, subject to successful contract negotiations, at any time during this time. i.6 PROPOSAL SECURITY: Yes No If so designated above, a proposal security in the amount specified must be submitted with the proposal. The security may be submitted in any one of the following forms: an executed surety bond issued by a firm licensed and registered to transact such business with the State of Florida; cash; certified check, or cashier's check payable to the City of Clearwater (personal or company checks are not acceptable); certificate of deposit or any other form of deposit issued by a financial institution and acceptable to the City. Such proposal security shall be forfeited to the City of Clearwater should the proposer selected fail to execute a contract when requested. PERFORMANCE SECURITY: Yes No If required herein, the Contractor, simultaneously with the execution of the Contract, will be required to furnish a performance security. The security may be submitted in one-year increments and in any one of the following forms: an executed surety bond issued by a firm licensed and registered to transact such business with the State of Florida; cash; certified check, cashier's check or money order payable to the City of Clearwater (personal and company checks are not acceptable); certificate of deposit or any other form of deposit issued by a financial institution and acceptable to the City. If the Contractor fails or refuses to fully comply with the terms and conditions of the contract, the City shall have the right to use all or such part of said security as may be necessary INSTRUCTIONS Tourism Marketing Services 3 RFP #40-19 to reimburse the City for loss sustained by reason of such breach. The balance of said security, if any, will be returned to Contractor upon the expiration or termination of the contract. i.7 SUBMIT PROPOSALS TO: Use label at the end of this solicitation package City of Clearwater Attn: Purchasing 100 S Myrtle Ave, 3rd Fl, Clearwater FL 33756-5520 or PO Box 4748, Clearwater FL 33758-4748 Proposals will be received at this address. Proposers may mail or hand-deliver proposals; e-mail or fax submissions will not be accepted. No responsibility will attach to the City of Clearwater, its employees or agents for premature opening of a proposal that is not properly addressed and identified. i.8 LATE PROPOSALS. The proposer assumes responsibility for having the proposal delivered on time at the place specified. All proposals received after the date and time specified shall not be considered and will be returned unopened to the proposer. The proposer assumes the risk of any delay in the mail or in handling of the mail by employees of the City of Clearwater, or any private courier, regardless whether sent by mail or by means of personal delivery. It shall not be sufficient to show that you mailed or commenced delivery before the due date and time. All times are Clearwater, Florida local times. The proposer agrees to accept the time stamp in the City Purchasing Office as the official time. i.9 LOBBYING. The integrity of the procurement process is critical. Communication regarding this solicitation for purpose of influencing the process or the award, between any person or affiliates seeking an award from this solicitation and the City, including but not limited to the City Council, employees, and consultants hired to assist in the solicitation, is strongly discouraged. This does not prohibit public comment at any City Council meeting, study session or Council committee meeting. This shall not apply to vendor-initiated communication with the contact(s) identified in the solicitation or City-initiated communications for the purposes of conducting the procurement including but not limited to pre-bid conferences, clarification of responses, presentations if provided in the solicitation, requests for Best and Final Proposals, contract negotiations, protest/appeal resolution, or surveying non-responsive vendors. i.10 COMMENCEMENT OF WORK. If proposer begins any billable work prior to the City’s final approval and execution of the contract, proposer does so at its own risk. i.11 RESPONSIBILITY TO READ AND UNDERSTAND. Failure to read, examine and understand the solicitation will not excuse any failure to comply with the requirements of the solicitation or any resulting contract, nor shall such failure be a basis for claiming additional compensation. If a vendor suspects an error, omission or discrepancy in this solicitation, the vendor must immediately and in any case not later than seven (7) business days in advance of the due date notify the contact on page one (1). The City is not responsible for and will not pay any costs associated with the preparation and submission of the proposal. Proposers are cautioned to verify their proposals before submission, as amendments to or withdrawal of proposals submitted after time specified for opening of proposals may not be considered. The City will not be responsible for any proposer errors or omissions. i.12 FORM AND CONTENT OF PROPOSALS. Unless otherwise instructed or allowed, proposals shall be submitted on the forms provided. An original and the designated number of copies of each proposal are required. Proposals, including modifications, must be submitted in ink, typed, or printed form and signed by an authorized representative. Please line through and initial rather than erase changes. If the proposal is not properly signed or if any changes are not initialed, it may be considered non-responsive. In the event of a disparity between the unit price and the extended price, the unit price shall prevail unless obviously in error, as determined by the City. The City may INSTRUCTIONS Tourism Marketing Services 4 RFP #40-19 require that an electronic copy of the proposal be submitted. The proposal must provide all information requested and must address all points. The City does not encourage exceptions. The City is not required to grant exceptions and depending on the exception, the City may reject the proposal. i.13 SPECIFICATIONS. Technical specifications define the minimum acceptable standard. When the specification calls for “Brand Name or Equal,” the brand name product is acceptable. Other products will be considered upon showing the other product meets stated specifications and is equivalent to the brand product in terms of quality, performance and desired characteristics. Minor differences that do not affect the suitability of the supply or service for the City’s needs may be accepted. Burden of proof that the product meets the minimum standards or is equal to the brand name product is on the proposer. The City reserves the right to reject proposals that the City deems unacceptable. i.14 MODIFICATION / WITHDRAWAL OF PROPOSAL. Written requests to modify or withdraw the proposal received by the City prior to the scheduled opening time will be accepted and will be corrected after opening. No oral requests will be allowed. Requests must be addressed and labeled in the same manner as the proposal and marked as a MODIFICATION or WITHDRAWAL of the proposal. Requests for withdrawal after the bid opening will only be granted upon proof of undue hardship and may result in the forfeiture of any proposal security. Any withdrawal after the bid opening shall be allowed solely at the City’s discretion. i.15 DEBARMENT DISCLOSURE. If the vendor submitting a proposal has been debarred, suspended, or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a subcontractor with any federal, state, or local government, or if any such preclusion from participation from any public procurement activity is currently pending, the proposer shall include a letter with its proposal identifying the name and address of the governmental unit, the effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating to the suspension or debarment. If suspension or debarment is currently pending, a detailed description of all relevant circumstances including the details enumerated above must be provided. A proposal from a proposer who is currently debarred, suspended or otherwise lawfully prohibited from any public procurement activity may be rejected. i.16 RESERVATIONS. The City reserves the right to reject any or all proposals or any part thereof; to rebid the solicitation; to reject non-responsive or non-responsible proposals; to reject unbalanced proposals; to reject proposals where the terms, prices, and/or awards are conditioned upon another event; to reject individual proposals for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; to make multiple awards; to waive minor irregularities, defects, omissions, technicalities or form errors in any proposal. The City may seek clarification of the proposal from proposer at any time, and failure to respond is cause for rejection. Submission of a proposal confers on proposer no right to an award or to a subsequent contract. The City is responsible to make an award that is in the best interest of the City. All decisions on compliance, evaluation, terms and conditions shall be made solely at the City’s discretion and made to favor the City. No binding contract will exist between the proposer and the City until the City executes a written contract or purchase order. i.17 OFFICIAL SOLICITATION DOCUMENT. Changes to the solicitation document made by a proposer may not be acknowledged or accepted by the City. Award or execution of a contract does not constitute acceptance of a changed term, condition or specification unless specifically acknowledged and agreed to by the City. The copy maintained and published by the City shall be the official solicitation document. i.18 COPYING OF PROPOSALS. Proposer hereby grants the City permission to copy all parts of its proposal, including without limitation any documents and/or materials copyrighted by the proposer. The City’s right to copy shall be for internal use in evaluating the proposal. i.19 CONTRACTOR ETHICS. It is the intention of the City to promote courtesy, fairness, impartiality, integrity, service, professionalism, economy, and government by law in the Procurement process. The responsibility for implementing this policy rests with each individual who participates in the INSTRUCTIONS Tourism Marketing Services 5 RFP #40-19 Procurement process, including Respondents and Contractors. To achieve this purpose, it is essential that Respondents and Contractors doing business with the City also observe the ethical standards prescribed herein. It shall be a breach of ethical standards to: a. Exert any effort to influence any City employee or agent to breach the standards of ethical conduct. b. Intentionally invoice any amount greater than provided in Contract or to invoice for Materials or Services not provided. c. Intentionally offer or provide sub-standard Materials or Services or to intentionally not comply with any term, condition, specification or other requirement of a City Contract. i.20 GIFTS. The City will accept no gifts, gratuities or advertising products from proposers or prospective proposers and affiliates. The City may request product samples from vendors for product evaluation. i.21 PROTESTS AND APPEALS. If a Respondent believes there is a mistake, impropriety, or defect in the solicitation, believes the City improperly rejected its proposal, and/or believes the selected proposal is not in the City’s best interests, the Respondent may submit a written protest. All protests and appeals are governed by the City of Clearwater Purchasing Policy and Procedures Section 18 (“Purchasing Policy”). If there exists any discrepancy in this Section i.21 and the Purchasing Policy, the language of the Purchasing Policy controls. Protests based upon alleged mistake, impropriety, or defect in a solicitation that is apparent before the bid opening must be filed with the Purchasing Manager no later than five (5) business days before Bid Opening. Protests that only become apparent after the Bid Opening must be filed within the earlier of ten (10) business days of the alleged violation of the applicable purchasing ordinance. The complete protest procedure can be obtained by contacting Purchasing. ADDRESS PROTESTS TO: Alyce Benge, CPPO, C.P.M. Purchasing Manager 100 So Myrtle Ave, 3rd Fl Clearwater FL 33756-5520 or PO Box 4748 Clearwater FL 33758-4748 INSTRUCTIONS – EVALUATION Tourism Marketing Services 6 RFP #40-19 i.22 EVALUATION PROCESS. Proposals will be reviewed by a screening committee comprised of City employees. The City staff may or may not initiate discussions with proposers for clarification purposes. Clarification is not an opportunity to change the proposal. Proposers shall not initiate discussions with any City employee or official. i.23 CRITERIA FOR EVALUATION AND AWARD. The City evaluates three (3) categories of information: responsiveness, responsibility, the technical proposal/price. All proposals must meet the following responsiveness and responsibility criteria. a) Responsiveness. The City will determine whether the proposal complies with the instructions for submitting proposals including completeness of proposal which encompasses the inclusion of all required attachments and submissions. The City must reject any proposals that are submitted late. Failure to meet other requirements may result in rejection. b) Responsibility. The City will determine whether the proposer is one with whom it can or should do business. Factors that the City may evaluate to determine "responsibility" include, but are not limited to: excessively high or low priced proposals, past performance, references (including those found outside the proposal), compliance with applicable laws, proposer's record of performance and integrity- e.g. has the proposer been delinquent or unfaithful to any contract with the City, whether the proposer is qualified legally to contract with the City, financial stability and the perceived ability to perform completely as specified. A proposer must at all times have financial resources sufficient, in the opinion of the City, to ensure performance of the contract and must provide proof upon request. City staff may also use Dun & Bradstreet and/or any generally available industry information. The City reserves the right to inspect and review proposer’s facilities, equipment and personnel and those of any identified subcontractors. The City will determine whether any failure to supply information, or the quality of the information, will result in rejection. c) Technical Proposal. The City will determine how well proposals meet its requirements in terms of the response to the specifications and how well the offer addresses the needs of the project. The City will rank offers using a point ranking system (unless otherwise specified) as an aid in conducting the evaluation. d) If less than three (3) responsive proposals are received, at the City’s sole discretion, the proposals may be evaluated using simple comparative analysis instead of any announced method of evaluation, subject to meeting administrative and responsibility requirements. For this RFP, the criteria that will be evaluated and their relative weights are: Evaluation Criteria (Response Elements, pg. 22) Points Experience: Travel Media Relationships (Tab 2) 35 Approach to Scope of Services: Creativity (Tab 3) 20 Resources: Personnel, Hours (Tab 4) 15 Proven Performance: Similar Work, References (Tab 5) 25 Fees: Proposed Plan and Associated Costs (Tab 6) 5 i.24 SHORT-LISTING. The City at its sole discretion may create a short-list of the highest scored proposals based on evaluation against the evaluation criteria. Short-listed proposers may be invited to give presentations and/or interviews. Upon conclusion of any presentations/interviews, the City will finalize the ranking of shortlisted firms. i.25 PRESENTATIONS/INTERVIEWS. Presentations and/or interviews may be requested at the City’s discretion. The proposer must provide a formal presentation/interview on-site at a City location upon request. i.26 BEST & FINAL OFFERS. The City may request best & final offers if deemed necessary, and will determine the scope and subject of any best & final request. However, the proposer should not INSTRUCTIONS – EVALUATION Tourism Marketing Services 7 RFP #40-19 expect that the City will ask for best & finals and should submit their best offer based on the terms and conditions set forth in this solicitation. i.27 COST JUSTIFICATION. In the event only one response is received, the City may require that the proposer submit a cost proposal in sufficient detail for the City to perform a cost/price analysis to determine if the proposal price is fair and reasonable. i.28 CONTRACT NEGOTIATIONS AND ACCEPTANCE. Proposer must be prepared for the City to accept the proposal as submitted. If proposer fails to sign all documents necessary to successfully execute the final contract within a reasonable time as specified, or negotiations do not result in an acceptable agreement, the City may reject proposal or revoke the award, and may begin negotiations with another proposer. Final contract terms must be approved or signed by the appropriately authorized City official(s). No binding contract will exist between the proposer and the City until the City executes a written contract or purchase order. i.29 NOTICE OF INTENT TO AWARD. Notices of the City’s intent to award a Contract are posted to Purchasing’s website. It is the proposer’s responsibility to check the City of Clearwater’s website at https://www.myclearwater.com/bid to view relevant RFP information and notices. i.30 RFP TIMELINE. Dates are tentative and subject to change. Release RFP: May 8, 2019 Advertise Tampa Bay Times: May 9, 2019 Responses due: June 5, 2019 Review proposals: June 5 – 26, 2019 Presentations (if requested): week of July 8, 2019 Award recommendation: July 12, 2019 Council authorization: August 14, 2019 Contract begins: October, 2019 TERMS AND CONDITIONS Tourism Marketing Services 8 RFP #40-19 S.1 DEFINITIONS. Uses of the following terms are interchangeable as referenced: “vendor, contractor, supplier, proposer, company, parties, persons”, “purchase order, PO, contract, agreement”, “city, Clearwater, agency, requestor, parties”, “bid, proposal, response, quote”. S.2 INDEPENDENT CONTRACTOR. It is expressly understood that the relationship of Contractor to the City will be that of an independent contractor. Contractor and all persons employed by Contractor, either directly or indirectly, are Contractor’s employees, not City employees. Accordingly, Contractor and Contractor’s employees are not entitled to any benefits provided to City employees including, but not limited to, health benefits, enrollment in a retirement system, paid time off or other rights afforded City employees. Contractor employees will not be regarded as City employees or agents for any purpose, including the payment of unemployment or workers’ compensation. If any Contractor employees or subcontractors assert a claim for wages or other employment benefits against the City, Contractor will defend, indemnify and hold harmless the City from all such claims. S.3 SUBCONTRACTING. Contractor may not subcontract work under this Agreement without the express written permission of the City. If Contractor has received authorization to subcontract work, it is agreed that all subcontractors performing work under the Agreement must comply with its provisions. Further, all agreements between Contractor and its subcontractors must provide that the terms and conditions of this Agreement be incorporated therein. S.4 ASSIGNMENT. This Agreement may not be assigned either in whole or in part without first receiving the City’s written consent. Any attempted assignment, either in whole or in part, without such consent will be null and void and in such event the City will have the right at its option to terminate the Agreement. No granting of consent to any assignment will relieve Contractor from any of its obligations and liabilities under the Agreement. S.5 SUCCESSORS AND ASSIGNS, BINDING EFFECT. This Agreement will be binding upon and inure to the benefit of the parties and their respective permitted successors and assigns. S.6 NO THIRD PARTY BENEFICIARIES. This Agreement is intended for the exclusive benefit of the parties. Nothing set forth in this Agreement is intended to create, or will create, any benefits, rights, or responsibilities in any third parties. S.7 NON- EXCLUSIVITY. The City, in its sole discretion, reserves the right to request the materials or services set forth herein from other sources when deemed necessary and appropriate. No exclusive rights are encompassed through this Agreement. S.8 AMENDMENTS. There will be no oral changes to this Agreement. This Agreement can only be modified in a writing signed by both parties. No charge for extra work or material will be allowed unless approved in writing, in advance, by the City and Contractor. S.9 TIME OF THE ESSENCE. Time is of the essence to the performance of the parties’ obligations under this Agreement. S.10 COMPLIANCE WITH APPLICABLE LAWS. a. General. Contractor must procure all permits and licenses, and pay all charges and fees necessary and incidental to the lawful conduct of business. Contractor must stay fully informed of existing and future federal, state, and local laws, ordinances, and regulations that in any manner affect the fulfillment of this Agreement and must comply with the same at its own expense. Contractor bears full responsibility for training, safety, and providing necessary equipment for all Contractor personnel to achieve throughout the term of the Agreement. Upon request, Contractor will demonstrate to the City's satisfaction any programs, procedures, and other activities used to ensure compliance. b. Drug-Free Workplace. Contractor is hereby advised that the City has adopted a policy establishing a drug-free workplace for itself and those doing business with the City to ensure the safety and health of all persons working on City contracts and projects. Contractor will require a drug-free workplace for all Contractor personnel working under this Agreement. Specifically, all Contractor personnel who are working under this Agreement must be notified TERMS AND CONDITIONS Tourism Marketing Services 9 RFP #40-19 in writing by Contractor that they are prohibited from the manufacture, distribution, dispensation, possession, or unlawful use of a controlled substance in the workplace. Contractor agrees to prohibit the use of intoxicating substances by all Contractor personnel, and will ensure that Contractor personnel do not use or possess illegal drugs while in the course of performing their duties. c. Federal and State Immigration Laws. Contractor agrees to comply with the Immigration Reform and Control Act of 1986 (IRCA) in performance under this Agreement and to permit the City and its agents to inspect applicable personnel records to verify such compliance as permitted by law. Contractor will ensure and keep appropriate records to demonstrate that all Contractor personnel have a legal right to live and work in the United States. (i) As applicable to Contractor, under this provision, Contractor hereby warrants to the City that Contractor and each of its subcontractors will comply with, and are contractually obligated to comply with, all federal immigration laws and regulations that relate to their employees (hereinafter “Contractor Immigration Warranty”). (ii) A breach of the Contractor Immigration Warranty will constitute as a material breach of this Agreement and will subject Contractor to penalties up to and including termination of this Agreement at the sole discretion of the City. (iii) The City retains the legal right to inspect the papers of all Contractor personnel who provide services under this Agreement to ensure that Contractor or its subcontractors are complying with the Contractor Immigration Warranty. Contractor agrees to assist the City in regard to any such inspections. (iv) The City may, at its sole discretion, conduct random verification of the employment records of Contractor and any subcontractor to ensure compliance with the Contractor Immigration Warranty. Contractor agrees to assist the City in regard to any random verification performed. (v) Neither Contractor nor any subcontractor will be deemed to have materially breached the Contractor Immigration Warranty if Contractor or subcontractor establishes that it has complied with the employment verification provisions prescribed by Sections 274A and 274B of the Federal Immigration and Nationality Act. d. Nondiscrimination. Contractor represents and warrants that it does not discriminate against any employee or applicant for employment or person to whom it provides services because of race, color, religion, sex, national origin, or disability, and represents and warrants that it complies with all applicable federal, state, and local laws and executive orders regarding employment. Contractor and Contractor’s personnel will comply with applicable provisions of Title VII of the U.S. Civil Rights Act of 1964, as amended, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.), and applicable rules in performance under this Agreement. S.11 SALES/USE TAX, OTHER TAXES. a. Contractor is responsible for the payment of all taxes including federal, state, and local taxes related to or arising out of Contractor’s services under this Agreement, including by way of illustration but not limitation, federal and state income tax, Social Security tax, unemployment insurance taxes, and any other taxes or business license fees as required. If any taxing authority should deem Contractor or Contractor employees an employee of the City, or should otherwise claim the City is liable for the payment of taxes that are Contractor’s responsibility under this Agreement, Contractor will indemnify the City for any tax liability, interest, and penalties imposed upon the City. b. The City is exempt from paying state and local sales/use taxes and certain federal excise taxes and will furnish an exemption certificate upon request. TERMS AND CONDITIONS Tourism Marketing Services 10 RFP #40-19 S.12 AMOUNTS DUE THE CITY. Contractor must be current and remain current in all obligations due to the City during the performance of services under the Agreement. Payments to Contractor may be offset by any delinquent amounts due the City or fees and charges owed to the City. S.13 OPENNESS OF PROCUREMENT PROCESS. Written competitive proposals, replies, oral presentations, meetings where vendors answer questions, other submissions, correspondence, and all records made thereof, as well as negotiations or meetings where negotiation strategies are discussed, conducted pursuant to this RFP, shall be handled in compliance with Chapters 119 and 286, Florida Statutes. Proposals or replies received by the City pursuant to this RFP are exempt from public disclosure until such time that the City provides notice of an intended decision or until 30 days after opening the proposals, whichever is earlier. If the City rejects all proposals or replies pursuant to this RFP and provides notice of its intent to reissue the RFP, then the rejected proposals or replies remain exempt from public disclosure until such time that the City provides notice of an intended decision concerning the reissued RFP or until the City withdraws the reissued RFP. A proposal or reply shall not be exempt from public disclosure longer than 12 months after the initial City notice rejecting all proposals or replies. Oral presentations, meetings where vendors answer questions, or meetings convened by City staff to discuss negotiation strategies, if any, shall be closed to the public (and other proposers) in compliance with Chapter 286 Florida Statutes. A complete recording shall be made of such closed meeting. The recoding of, and any records presented at, the exempt meeting shall be available to the public when the City provides notice of an intended decision or until 30 days after opening proposals or final replies, whichever occurs first. If the City rejects all proposals or replies pursuant to this RFP and provides notice of its intent to reissue the RFP, then the recording and any records presented at the exempt meeting remain exempt from public disclosure until such time that the City provides notice of an intended decision concerning the reissued RFP or until the City withdraws the reissued RFP. A recording and any records presented at an exempt meeting shall not be exempt from public disclosure longer than 12 months after the initial City notice rejecting all proposals or replies. In addition to all other contract requirements as provided by law, the contractor executing this agreement agrees to comply with public records law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, Rosemarie Call, phone: 727-562-4092 or Rosemarie.Call@myclearwater.com, 112 S. Osceola Ave., Clearwater, FL 33756. The contractor’s agreement to comply with public records law applies specifically to: a) Keep and maintain public records required by the City of Clearwater (hereinafter “public agency”) to perform the service being provided by the contractor hereunder. b) Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida Statutes, as may be amended from time to time, or as otherwise provided by law. c) Ensure that the public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency. TERMS AND CONDITIONS Tourism Marketing Services 11 RFP #40-19 d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. e) A request to inspect or copy public records relating to a public agency’s contract for services must be made directly to the public agency. If the public agency does not possess the requested records, the public agency shall immediately notify the contractor of the request and the contractor must provide the records to the public agency or allow the records to be inspected or copied within a reasonable time. f) The contractor hereby acknowledges and agrees that if the contractor does not comply with the public agency’s request for records, the public agency shall enforce the contract provisions in accordance with the contract. g) A contractor who fails to provide the public records to the public agency within a reasonable time may be subject to penalties under Section 119.10, Florida Statutes. h) If a civil action is filed against a contractor to compel production of public records relating to a public agency’s contract for services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable attorney fees, if: 1. The court determines that the contractor unlawfully refused to comply with the public records request within a reasonable time; and 2. At least eight (8) business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the contractor has not complied with the request, to the public agency and to the contractor. i) A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of public records and to the contractor at the contractor’s address listed on its contract with the public agency or to the contractor’s registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. A contractor who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. S.14 AUDITS AND RECORDS. Contractor must preserve the records related to this Agreement for five (5) years after completion of the Agreement. The City or its authorized agent reserves the right to inspect any records related to the performance of work specified herein. In addition, the City may inspect any and all payroll, billing or other relevant records kept by Contractor in relation to the Agreement. Contractor will permit such inspections and audits during normal business hours and upon reasonable notice by the City. The audit of records may occur at Contractor’s place of business or at City offices, as determined by the City. S.15 BACKGROUND CHECK. The City may conduct criminal, driver history, and all other requested background checks of Contractor personnel who would perform services under the Agreement or who will have access to the City’s information, data, or facilities in accordance with the City’s current TERMS AND CONDITIONS Tourism Marketing Services 12 RFP #40-19 background check policies. Any officer, employee, or agent that fails the background check must be replaced immediately for any reasonable cause not prohibited by law. S.16 SECURITY CLEARANCE AND REMOVAL OF CONTRACTOR PERSONNEL. The City will have final authority, based on security reasons: (i) to determine when security clearance of Contractor personnel is required; (ii) to determine the nature of the security clearance, up to and including fingerprinting Contractor personnel; and (iii) to determine whether or not any individual or entity may provide services under this Agreement. If the City objects to any Contractor personnel for any reasonable cause not prohibited by law, then Contractor will, upon notice from the City, remove any such individual from performance of services under this Agreement. S.17 DEFAULT. a. A party will be in default if that party: (i) Is or becomes insolvent or is a party to any voluntary bankruptcy or receivership proceeding, makes an assignment for a creditor, or there is any similar action that affects Contractor’s capability to perform under the Agreement; (ii) Is the subject of a petition for involuntary bankruptcy not removed within sixty (60) calendar days; (iii) Conducts business in an unethical manner or in an illegal manner; or (iv) Fails to carry out any term, promise, or condition of the Agreement. b. Contractor will be in default of this Agreement if Contractor is debarred from participating in City procurements and solicitations in accordance with Section 27 of the City’s Purchasing and Procedures Manual. c. Notice and Opportunity to Cure. In the event a party is in default then the other party may, at its option and at any time, provide written notice to the defaulting party of the default. The defaulting party will have thirty (30) days from receipt of the notice to cure the default; the thirty (30) day cure period may be extended by mutual agreement of the parties, but no cure period may exceed ninety (90) days. A default notice will be deemed to be sufficient if it is reasonably calculated to provide notice of the nature and extent of such default. Failure of the non- defaulting party to provide notice of the default does not waive any rights under the Agreement. d. Anticipatory Repudiation. Whenever the City in good faith has reason to question Contractor’s intent or ability to perform, the City may demand that Contractor give a written assurance of its intent and ability to perform. In the event that the demand is made and no written assurance is given within five (5) calendar days, the City may treat this failure as an anticipatory repudiation of the Agreement. S.18 REMEDIES. The remedies set forth in this Agreement are not exclusive. Election of one remedy will not preclude the use of other remedies. In the event of default: a. The non-defaulting party may terminate the Agreement, and the termination will be effective immediately or at such other date as specified by the terminating party. b. The City may purchase the services required under the Agreement from the open market, complete required work itself, or have it completed at the expense of Contractor. If the cost of obtaining substitute services exceeds the contract price, the City may recover the excess cost by: (i) requiring immediate reimbursement to the City; (ii) deduction from an unpaid balance due to Contractor; (iii) collection against the proposal and/or performance security, if any; (iv) collection against liquidated damages (if applicable); or (v) a combination of the aforementioned remedies or other remedies as provided by law. Costs includes any and all, fees, and expenses incurred in obtaining substitute services and expended in obtaining reimbursement, including, but not limited to, administrative expenses, attorneys’ fees, and costs. TERMS AND CONDITIONS Tourism Marketing Services 13 RFP #40-19 c. The non-defaulting party will have all other rights granted under this Agreement and all rights at law or in equity that may be available to it. d. Neither party will be liable for incidental, special, or consequential damages. S.19 CONTINUATION DURING DISPUTES. Contractor agrees that during any dispute between the parties, Contractor will continue to perform its obligations until the dispute is settled, instructed to cease performance by the City, enjoined or prohibited by judicial action, or otherwise required or obligated to cease performance by other provisions in this Agreement. S.20 TERMINATION FOR CONVENIENCE. The City reserves the right to terminate this Agreement in part or in whole upon thirty (30) calendar days’ written notice. S.21 CONFLICT OF INTEREST F.S. Section 112. Pursuant to F.S. Section 112, the City may cancel this Agreement after its execution, without penalty or further obligation, if any person significantly involved in initiating, securing, drafting, or creating the Agreement for the City becomes an employee or agent of Contractor. S.22 TERMINATION FOR NON-APPROPRIATION AND MODIFICATION FOR BUDGETARY CONSTRAINT. The City is a governmental agency which relies upon the appropriation of funds by its governing body to satisfy its obligations. If the City reasonably determines that it does not have funds to meet its obligations under this Agreement, the City will have the right to terminate the Agreement without penalty on the last day of the fiscal period for which funds were legally available. In the event of such termination, the City agrees to provide written notice of its intent to terminate thirty (30) calendar days prior to the stated termination date. S.23 PAYMENT TO CONTRACTOR UPON TERMINATION. Upon termination of this Agreement, Contractor will be entitled only to payment for those services performed up to the date of termination, and any authorized expenses already incurred up to such date of termination. The City will make final payment within thirty (30) calendar days after the City has both completed its appraisal of the materials and services provided and received Contractor’s properly prepared final invoice. S.24 NON-WAIVER OF RIGHTS. There will be no waiver of any provision of this agreement unless approved in writing and signed by the waiving party. Failure or delay to exercise any rights or remedies provided herein or by law or in equity, or the acceptance of, or payment for, any services hereunder, will not release the other party of any of the warranties or other obligations of the Agreement and will not be deemed a waiver of any such rights or remedies. S.25 INDEMNIFICATION/LIABILITY. a. To the fullest extent permitted by law, Contractor agrees to defend, indemnify, and hold the City, its officers, agents, and employees, harmless from and against any and all liabilities, demands, claims, suits, losses, damages, causes of action, fines or judgments, including costs, attorneys’, witnesses’, and expert witnesses’ fees, and expenses incident thereto, relating to, arising out of, or resulting from: (i) the services provided by Contractor personnel under this Agreement; (ii) any negligent acts, errors, mistakes or omissions by Contractor or Contractor personnel; and (iii) Contractor or Contractor personnel’s failure to comply with or fulfill the obligations established by this Agreement. b. Contractor will update the City during the course of the litigation to timely notify the City of any issues that may involve the independent negligence of the City that is not covered by this indemnification. c. The City assumes no liability for actions of Contractor and will not indemnify or hold Contractor or any third party harmless for claims based on this Agreement or use of Contractor-provided supplies or services. S.26 WARRANTY. Contractor warrants that the services and materials will conform to the requirements of the Agreement. Additionally, Contractor warrants that all services will be performed in a good, workman-like and professional manner. The City’s acceptance of service or materials provided by Contractor will not relieve Contractor from its obligations under this warranty. If any materials or TERMS AND CONDITIONS Tourism Marketing Services 14 RFP #40-19 services are of a substandard or unsatisfactory manner as determined by the City, Contractor, at no additional charge to the City, will provide materials or redo such services until in accordance with this Agreement and to the City’s reasonable satisfaction. Unless otherwise agreed, Contractor warrants that materials will be new, unused, of most current manufacture and not discontinued, will be free of defects in materials and workmanship, will be provided in accordance with manufacturer's standard warranty for at least one (1) year unless otherwise specified, and will perform in accordance with manufacturer's published specifications. S.27 THE CITY’S RIGHT TO RECOVER AGAINST THIRD PARTIES. Contractor will do nothing to prejudice the City’s right to recover against third parties for any loss, destruction, or damage to City property, and will at the City’s request and expense, furnish to the City reasonable assistance and cooperation, including assistance in the prosecution or defense of suit and the execution of instruments of assignment in favor of the City in obtaining recovery. S.28 NO GUARANTEE OF WORK. Contractor acknowledges and agrees that it is not entitled to deliver any specific amount of materials or services or any materials or services at all under this Agreement and acknowledges and agrees that the materials or services will be requested by the City on an as needed basis at the sole discretion of the City. Any document referencing quantities or performance frequencies represent the City's best estimate of current requirements, but will not bind the City to purchase, accept, or pay for materials or services which exceed its actual needs. S.29 OWNERSHIP. All deliverables, services, and information provided by Contractor or the City pursuant to this Agreement (whether electronically or manually generated) including without limitation, reports, test plans, and survey results, graphics, and technical tables, originally prepared in the performance of this Agreement, are the property of the City and will not be used or released by Contractor or any other person except with prior written permission by the City. S.30 USE OF NAME. Contractor will not use the name of the City of Clearwater in any advertising or publicity without obtaining the prior written consent of the City. S.31 PROHIBITED ACTS. Pursuant to Florida Constitution Article II Section 8, a current or former public officer or employee within the last two (2) years shall not represent another organization before the City on any matter for which the officer or employee was directly concerned and personally participated in during their service or employment or over which they had a substantial or material administrative discretion. S.32 FOB DESTINATION FREIGHT PREPAID AND ALLOWED. All deliveries will be FOB destination freight prepaid and allowed unless otherwise agreed. S.33 RISK OF LOSS. Contractor agrees to bear all risks of loss, injury, or destruction of goods or equipment incidental to providing these services and such loss, injury, or destruction will not release Contractor from any obligation hereunder. S.34 SAFEGUARDING CITY PROPERTY. Contractor will be responsible for any damage to City real property or damage or loss of City personal property when such property is the responsibility of or in the custody of Contractor or its employees. S.35 WARRANTY OF RIGHTS. Contractor warrants it has title to, or the right to allow the City to use, the materials and services being provided and that the City may use same without suit, trouble or hindrance from Contractor or third parties. S.36 PROPRIETARY RIGHTS INDEMNIFICATION. Without limiting the foregoing, Contractor will without limitation, at its expense defend the City against all claims asserted by any person that anything provided by Contractor infringes a patent, copyright, trade secret or other intellectual property right and must, without limitation, pay the costs, damages and attorneys' fees awarded against the City in any such action, or pay any settlement of such action or claim. Each party agrees to notify the other promptly of any matters to which this provision may apply and to cooperate with each other in connection with such defense or settlement. If a preliminary or final judgment is obtained against the City’s use or operation of the items provided by Contractor hereunder or any part thereof by reason of any alleged infringement, Contractor will, at its expense and without TERMS AND CONDITIONS Tourism Marketing Services 15 RFP #40-19 limitation, either: (a) modify the item so that it becomes non-infringing; (b) procure for the City the right to continue to use the item; (c) substitute for the infringing item other item(s) having at least equivalent capability; or (d) refund to the City an amount equal to the price paid, less reasonable usage, from the time of installation acceptance through cessation of use, which amount will be calculated on a useful life not less than five (5) years, plus any additional costs the City may incur to acquire substitute supplies or services. S.37 CONTRACT ADMINISTRATION. The contract will be administered by the Purchasing Department and/or an authorized representative from the using department. All questions regarding the contract will be referred to the Purchasing Department for resolution. Supplements may be written to the contract for the addition or deletion of services. S.38 FORCE MAJEURE. Failure by either party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control, including acts of nature, acts of the public enemy, riots, fire, explosion, legislation, and governmental regulation. The party whose performance is so affected will within five (5) calendar days of the unforeseeable circumstance notify the other party of all pertinent facts and identify the force majeure event. The party whose performance is so affected must also take all reasonable steps, promptly and diligently, to prevent such causes if it is feasible to do so, or to minimize or eliminate the effect thereof. The delivery or performance date will be extended for a period equal to the time lost by reason of delay, plus such additional time as may be reasonably necessary to overcome the effect of the delay, provided however, under no circumstances will delays caused by a force majeure extend beyond one hundred-twenty (120) calendar days from the scheduled delivery or completion date of a task unless agreed upon by the parties. S.39 COOPERATIVE USE OF CONTRACT. The City has entered into various cooperative purchasing agreements with other Florida government agencies, including the Tampa Bay Area Purchasing Cooperative. Under a Cooperative Purchasing Agreement, any contract may be extended for use by other municipalities, school districts and government agencies with the approval of Contractor. Any such usage by other entities must be in accordance with the statutes, codes, ordinances, charter and/or procurement rules and regulations of the respective government agency. Orders placed by other agencies and payment thereof will be the sole responsibility of that agency. The City is not responsible for any disputes arising out of transactions made by others. S.40 FUEL CHARGES AND PRICE INCREASES. No fuel surcharges will be accepted. No price increases will be accepted without proper request by Contractor and response by the City’s Purchasing Division. S.41 NOTICES. All notices to be given pursuant to this Agreement must be delivered to the parties at their respective addresses. Notices may be (i) personally delivered; (ii) sent via certified or registered mail, postage prepaid; (iii) sent via overnight courier; or (iv) sent via facsimile. If provided by personal delivery, receipt will be deemed effective upon delivery. If sent via certified or registered mail, receipt will be deemed effective three (3) calendar days after being deposited in the United States mail. If sent via overnight courier or facsimile, receipt will be deemed effective two (2) calendar days after the sending thereof. S.42 GOVERNING LAW, VENUE. This Agreement is governed by the laws of the State of Florida. The exclusive venue selected for any proceeding or suit in law or equity arising from or incident to this Agreement will be Pinellas County, Florida. S.43 INTEGRATION CLAUSE. This Agreement, including all attachments and exhibits hereto, supersede all prior oral or written agreements, if any, between the parties and constitutes the entire agreement between the parties with respect to the work to be performed. S.44 PROVISIONS REQUIRED BY LAW. Any provision required by law to be in this Agreement is a part of this Agreement as if fully stated in it. S.45 SEVERABILITY. If any provision of this Agreement is declared void or unenforceable, such provision will be severed from this Agreement, which will otherwise remain in full force and effect. The parties will negotiate diligently in good faith for such amendment(s) of this Agreement as may TERMS AND CONDITIONS Tourism Marketing Services 16 RFP #40-19 be necessary to achieve the original intent of this Agreement, notwithstanding such invalidity or unenforceability. S.46 SURVIVING PROVISIONS. Notwithstanding any completion, termination, or other expiration of this Agreement, all provisions which, by the terms of reasonable interpretation thereof, set forth rights and obligations that extend beyond completion, termination, or other expiration of this Agreement, will survive and remain in full force and effect. Except as specifically provided in this Agreement, completion, termination, or other expiration of this Agreement will not release any party from any liability or obligation arising prior to the date of termination. DETAILED SPECIFICATIONS Tourism Marketing Services 17 RFP #40-19 1. INTRODUCTION. The City of Clearwater (City) is a coastal community in west central Florida. The City is the third largest in the Tampa Bay region, with an estimated population of 115,000, and serves as the county seat of Pinellas County. The City’s 25.9‐square mile incorporated area spans the Pinellas County peninsula between the Gulf of Mexico and Tampa Bay. With its central location Clearwater is a short drive to Tampa International Airport and St. Pete-Clearwater International Airport. The City is home to a wide range of industries: tourism, manufacturing, IT/software, finance, insurance, and medical services. As a year-round top vacation spot, Clearwater offers a mild and temperate climate. The area offers extensive water recreation and nature-based and land-based attractions as well as a wide array of special events. Numerous opportunities exist to watch or participate in a sporting activity. The rich history and heritage of this area along with the outstanding performing and visual arts make Clearwater the perfect place to spend time in and out of the sun. With a wide variety of choices for activities, accommodations, dining and shopping, Clearwater is a premiere vacation destination. Clearwater Beach is an international tourist destination that brings millions of people to Pinellas County annually. In 2019, for the second year in a row, TripAdvisor Travelers’ Choice Awards named Clearwater Beach #1 in the nation and #6 in the world. This adds to the growing list of accolades bestowed upon the city including “Florida’s Best Beach Town 2013” by USA Today, “Top Ten List of Best Beaches from Maine to Hawaii”, and “Best Beach City” by Conde Nast Traveler. Clearwater Beach, located on the barrier island, is characterized by its white sugar sands and appeals to people of all ages and interests with visitors especially enjoying Beach Walk, a broad, winding promenade surrounded by resorts, entertainment and artwork, offering a unique environment for everyone. Clearwater is very proud to be a recipient of a Blue Wave Beach designation. This certification program, overseen by the Clean Beaches Coalition, promotes beaches which are managed to protect their natural assets. This designation assists the public in identifying the nation’s cleanest and safest beaches. Clearwater applauds the efforts of Ocean Allies, a grassroots community-led effort, designed to marry tourism and conservation, in an easy and practical manner, ensuring long- term protection of our beaches and eco-systems tourists enjoy. Clearwater is also a top location for national tournament play and training activities for youth, collegiate and adult sports. Most notable of these is the City’s partnership with Major League Baseball’s Philadelphia Phillies, who have spring training and a minor league team in the city. The Phillies are the oldest, continuous, one-name, one-city franchise in all professional sports and have been in Clearwater since 1947. The City of Clearwater also hosts Major League soccer training for the Philadelphia Union and D.C. United at the Joe DiMaggio Sports Complex. Clearwater is home to Winter the Dolphin, an inspiring example of the meaningful work done at the Clearwater Marine Aquarium (CMA). CMA staff rescued Winter after she was caught in a crab trap, nursed her back to health after she lost her tail, and created a prosthetic tail to allow her to swim once again. Since then, Winter’s story of survival and perseverance has been inspiring children, especially those with disabilities, around the world. Winter’s life is the inspiration for the major motion pictures Dolphin Tale and Dolphin Tale 2. Both 3D Warner Brothers’ movies were filmed on location in Clearwater, Pinellas County, and at the CMA; and starred Winter, Hope, Ashley Judd, Morgan Freeman, and Harry Connick Jr. Downtown Clearwater, a short distance from Clearwater Beach via car or water taxi, is experiencing a renaissance in terms of art and culture, commerce, new residential construction, and waterfront park redevelopment. Several large and small‐scale events are held in downtown throughout the year which draws thousands of visitors. Coachman Park is an outdoor, waterfront venue that hosts several concerts including the four-day internationally acclaimed Clearwater Jazz Holiday. DETAILED SPECIFICATIONS Tourism Marketing Services 18 RFP #40-19 Imagine Clearwater, a $55 million master plan for redevelopment along downtown’s waterfront, includes improvements to open spaces and infrastructure assets and the activation of existing buildings and underdeveloped parcels. The plan proposes reshaping Coachman Park and the waterfront to have more walkable access, gardens, a larger concert venue and green, a gateway plaza and a winding bluff walk with terraces, paths and views of the Intracoastal Waterway. Once completed, Coachman Park’s entertainment venue will accommodate up to 18,000 with approximately 4,000 seated under cover. The long-awaited demolition of the Harborview Center is proof of the City’s commitment to implement the master plan. The undisputed crown jewel of Clearwater’s entertainment scene is the 2,200-seat Ruth Eckerd Hall, where the hottest names in show business grace the stage, including jazz greats, rock musicians, the Florida Orchestra, stage plays, ballets and more. The renovated Capitol Theatre, located in the Cleveland Street District in Downtown Clearwater, has 757 seats and hosts national musicians in a more intimate setting. More casual entertainment appears nightly at Pier 60 on Clearwater Beach where artisans, jugglers, crafters, street performers and live musical entertainment celebrate amidst the spectacular sunset. The Clearwater Marina plays host to a variety of activities such as fishing, sightseeing, sailing, speedboats, “hands-on” marine life adventures, dining, dancing, parasailing and more. Clearwater is home to the largest fishing fleet on Florida’s west coast. The Gulf of Mexico’s calm waters are well-known for excellent year-round fishing, and Clearwater offers the perfect starting point for half- and full-day excursions. For those visitors who haven’t quite gotten their sea legs, Pier 60 is an ideal spot to sink a line and enjoy without ever having to get wet. With predictably great weather, friendly people, and beautiful beaches, Clearwater is full of surprises that delight and inspire all who are open to a great experience. 2. RFP OBJECTIVE. The City of Clearwater (City) is seeking assistance from an experienced full- service Destination Marketing and Public Relations partner in directing future marketing and public relations efforts (including web and social media), in an aggressive and comprehensive manner to strengthen awareness nationally and statewide of the City’s attributes and offerings as a top vacation destination with an ultimate goal to attract more visitors. It is the City’s intent to “drill- down” in key visitor markets with a well-coordinated marketing and public relations plan that will leverage partner efforts and best maximize exposure across all media platforms. It is imperative to determine the most effective use of designated public dollars while achieving these goals. The selected firm will coordinate efforts with the City’s Economic Development and Housing Department and also liaise, as directed, with Visit St. Pete/Clearwater (Convention and Visitors Bureau), Clearwater Regional Chamber of Commerce, Clearwater Beach Chamber of Commerce, and the City’s Public Communications and Parks & Recreation Departments on a variety of events and activities. 3. SCOPE OF SERVICES. In conjunction with, and at the direction of City staff, the successful proposer will plan and carry out programs and activities designed to increase awareness of Clearwater as one of Florida’s premiere leisure, business, and event destinations. Promotions will be designed for both consumer and trade media with a keenly-focused action plan that incorporates public relations, marketing and advertising that serves to better showcase our community nationally and statewide. Specifically, the successful proposer will complete the following: • Prepare an annual marketing/public relations plan that outlines a list of targeted media for public relations outreach, press trips/individual writer visits (aka FAMs), special event marketing, internet and social media marketing, and other efforts which may be appropriate within the proposer’s recommended budget. Provide recommendations on how to best segment the budget (public relations, event marketing, etc.) to achieve maximum exposure. DETAILED SPECIFICATIONS Tourism Marketing Services 19 RFP #40-19 • Maintain a proactive, on-going relationship with appropriate consumer and trade media to develop coverage for the City’s leisure, business and recreational offerings. • Coordinate promotional and public relations efforts for other marketing activities including signature special events that have a high return on investment (ROI) for bringing visitors to Clearwater such as, but not limited to, Sugar Sand Festival, Outback Bowl, Super Boat National Championship races, Clearwater Jazz Holiday, and others. • Manage and maintain the City’s tourism website at www.visitclearwaterflorida.com and the MyClearwater Instagram account. • Maintain a close relationship with the marketing and public relations staff of the St. Petersburg/Clearwater CVB, and VisitFlorida organizations in order to maximize all opportunities for joint promotion, press trips, individual writer visits, social media efforts, and other activities as appropriate. • Maintain a close relationship with the City’s Public Communications and Parks & Recreation Departments, and Clearwater Regional and Clearwater Beach Chambers of Commerce to include any assistance that may be required with the City’s sports marketing collateral or other promotional efforts as needed. • Prepare a monthly activity report to be presented either by conference call or in-person presentation, as determined by the City, in addition to maintaining an open line of communication. The report shall include clippings of all media placements with the ad value derived from the story, including circulation. • Establish and maintain regular communications with industry partners – hotels, restaurants, entertainment venues and other attractions. • Prepare an annual performance report targeting specific marketing and public relations initiatives and their ROI. • Other responsibilities as designated by the City Manager or his designee and the Directors of Economic Development and Housing or Public Communications Departments may include working with Visit St. Pete/Clearwater or VisitFlorida in the event of a hurricane or any other detriment to local tourism. 4. MINIMUM QUALIFICATIONS. Proposers must have a minimum of four (4) years’ experience in destination marketing and public relations and must provide a minimum of four (4) references for which they have performed similar services. Non-profit entities may provide a detailed listing of field experience to fulfill this requirement with four (4) references whom they have partnered with for the provision of these types of services. Firms with current beach destination clients must disclose the client(s)’ name, term of contract, and scope of work. These client(s) cannot be used as one (1) of the (4) required references. 5. INSURANCE REQUIREMENTS. The Vendor shall, at its own cost and expense, acquire and maintain (and cause any subcontractors, representatives or agents to acquire and maintain) during the term with the City, sufficient insurance to adequately protect the respective interest of the parties. Coverage shall be obtained with a carrier having an AM Best Rating of A-VII or better. In addition, the City has the right to review the Contractor’s deductible or self-insured retention and to require that it be reduced or eliminated. Specifically the Vendor must carry the following minimum types and amounts of insurance on an occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then coverage can be obtained on a claims-made basis with a minimum three (3) year tail following the termination or expiration of this Agreement: a. Commercial General Liability Insurance coverage, including but not limited to, premises operations, products/completed operations, products liability, contractual liability, advertising injury, personal injury, death, and property damage in the minimum amount of $1,000,000 (one million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate. b. Commercial Automobile Liability Insurance coverage for any owned, non-owned, hired or borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars) combined single limit. DETAILED SPECIFICATIONS Tourism Marketing Services 20 RFP #40-19 c. Professional Liability/Malpractice/Errors or Omissions Insurance coverage appropriate for the type of business engaged in by the Respondent with minimum limits of $2,000,000 (two million dollars) per occurrence. If a claims made form of coverage is provided, the retroactive date of coverage shall be no later than the inception date of claims made coverage, unless the prior policy was extended indefinitely to cover prior acts. Coverage shall be extended beyond the policy year either by a supplemental extended reporting period (SERP) of as great a duration as available, and with no less coverage and with reinstated aggregate limits, or by requiring that any new policy provide a retroactive date no later than the inception date of claims made coverage. d. Unless waived by the State of Florida and proof of waiver is provided to the City, statutory Workers’ Compensation Insurance coverage in accordance with the laws of the State of Florida, and Employer’s Liability Insurance in the minimum amount of $500,000 (five hundred thousand dollars) each employee each accident, $500,000 (five hundred thousand dollars) each employee by disease, and $500,000 (five hundred thousand dollars) disease policy limit. Coverage should include Voluntary Compensation, Jones Act, and U.S. Longshoremen’s and Harbor Worker’s Act coverage where applicable. Coverage must be applicable to employees, contractors, subcontractors, and volunteers, if any. The above insurance limits may be achieved by a combination of primary and umbrella/excess liability policies. Other Insurance Provisions. a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of the insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the Vendor will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing all of the coverage set forth above and naming the City as an “Additional Insured” on the Commercial General Liability Insurance and the Commercial Automobile Liability Insurance. In addition when requested in writing from the City, Vendor will provide the City with certified copies of all applicable policies. The address where such certificates and certified policies shall be sent or delivered is as follows: City of Clearwater Attn: Purchasing Department, RFP #40-19 P.O. Box 4748 Clearwater, FL 33758-4748 b. Vendor shall provide thirty (30) days written notice of any cancellation, non-renewal, termination, material change or reduction in coverage. c. Vendor’s insurance as outlined above shall be primary and non-contributory coverage for Vendor’s negligence. d. Vendor reserves the right to appoint legal counsel to provide for the Vendor’s defense, for any and all claims that may arise related to Agreement, work performed under this Agreement, or to Vendor’s design, equipment, or service. Vendor agrees that the City shall not be liable to reimburse Vendor for any legal fees or costs as a result of Vendor providing its defense as contemplated herein. The stipulated limits of coverage above shall not be construed as a limitation of any potential liability to the City, and City’s failure to request evidence of this insurance shall not be construed as a waiver of Vendor’s (or any contractors’, subcontractors’, representatives’ or agents’) obligation to provide the insurance coverage specified. MILESTONES Tourism Marketing Services 21 RFP #40-19 1. ANTICIPATED BEGINNING AND END DATE OF INITIAL TERM. October 2019 through September 2021. If the commencement of performance is delayed because the City does not execute the contract on the start date, the City may adjust the start date, end date and milestones to reflect the delayed execution. 2. EXTENSION. The City reserves the right to extend the term of this contract, provided however, that the City shall give written notice of its intentions to extend this contract no later than thirty (30) days prior to the expiration date of the contract. 3. RENEWAL. At the end of the initial term of this contract, the City may initiate renewal(s) as provided herein. The decision to renew a contract rests solely with the City. The City will give written notice of its intention to renew the contract no later than thirty (30) days prior to the expiration. One (1), two (2) year renewal is possible at the City’s option. 4. PRICES. All pricing shall be firm for the initial term except where otherwise provided by the specifications, and include all transportation, insurance and warranty costs. The City shall not be invoiced at prices higher than those stated in any contract resulting from this proposal. a. The Contractor certifies that the prices offered are no higher than the lowest price the Contractor charges other buyers for similar quantities under similar conditions. The Contractor further agrees that any reductions in the price of the goods or services covered by this proposal and occurring after award will apply to the undelivered balance. The Contractor shall promptly notify the City of such price reductions. b. During the sixty (60) day period prior to the renewal anniversary of the contract effective date, the Contractor may submit a written request that the City increase the prices in an amount for no more than the twelve month change in the Consumer Price Index for All Urban Consumers (CPI-U), US City Average, All Items, Not Seasonally Adjusted as published by the U.S. Department of Labor, Bureau of Labor Statistics (http://www.bls.gov/cpi/home.htm). The City shall review the request for adjustment and respond in writing; such response and approval shall not be unreasonably withheld. c. At the end of the initial term, pricing may be adjusted for amounts other than inflation based on mutual agreement of the parties after review of appropriate documentation. Renewal prices shall be firm for each renewal term. d. No fuel surcharges will be accepted. RESPONSE ELEMENTS Tourism Marketing Services 22 RFP #40-19 1. PROPOSAL SUBMISSION - Submit one (1) signed original proposal, eight (8) copies of the proposal, and one (1) electronic format copy on a disc or thumb drive, in a sealed container/envelope. 2. PROPOSAL FORMAT (the following should be included and referenced with index tabs) Table of Contents: Identify contents by tab and page number TAB 1 - Letter of Interest and Respondent Information. The letter of interest should demonstrate respondent’s approach to providing tourism marking and public relations services as well as an understanding of the requested scope of services and purpose. Clearly indication the firm’s information: a. Name of firm b. Length of time in business c. Location of office(s) d. Phone and email contacts e. Person(s) authorized to represent the firm in negotiations TAB 2 – Experience. a. Describe marketing, advertising, and public relations experience b. Describe travel media relationships and provide examples c. Describe ability to leverage relationships TAB 3 – Approach to Scope of Services. a. Describe intended approach and philosophy regarding requested scope of services b. Describe areas suitable for creativity and provide examples TAB 4 – Resources. a. Provide background and qualifications of personnel assigned to this account; resumes may be included b. Describe available resources for providing services, including ability to leverage outside resources c. Overview personnel hours, by staff person/position, to be assigned to this account TAB 5 – Proven Performance. a. Provide a list of current and previous clients, provide type and examples of work performed b. Describe proven performance in regards to scope of services c. Identify a minimum of four (4) references including contact information d. If applicable, disclosure of current beach destination client(s) TAB 6 – Fees. a. Breakdown of costs to provide requested services including administration of contract TAB 7 - Other Forms. The following forms should be completed and included with proposal: a. Exceptions/Additional Materials/Addenda form b. Vendor Information form c. Vendor Certification of Proposal form d. Scrutinized Companies form e. W-9 Form. Include a current W-9 form (http://www.irs.gov/pub/irs-pdf/fw9.pdf) EXCEPTIONS / ADDITIONAL MATERIAL / ADDENDA Tourism Marketing Services 23 RFP #40-19 Proposers shall indicate any and all exceptions taken to the provisions or specifications in this solicitation document. Exceptions that surface elsewhere and that do not also appear under this section shall be considered invalid and void and of no contractual significance. Exceptions (mark one): **Special Note – Any material exceptions taken to the City’s Terms and Conditions may render a Proposal non-responsive. No exceptions Exceptions taken (describe--attach additional pages if needed) Additional Materials submitted (mark one): No additional materials have been included with this proposal Additional Materials attached (describe--attach additional pages if needed) Acknowledgement of addenda issued for this solicitation: Prior to submitting a response to this solicitation, it is the vendor’s responsibility to confirm if any addenda have been issued. Addenda Number Initial to acknowledge receipt Vendor Name Date: VENDOR INFORMATION Tourism Marketing Services 24 RFP #40-19 Company Legal/Corporate Name: Doing Business As (if different than above): Address: City: State: Zip: - Phone: Fax: E-Mail Address: Website: DUNS # Remit to Address (if different than above): Order from Address (if different from above): Address: Address: City: State: Zip: City: State: Zip: Contact for Questions about this proposal: Name: Fax: Phone: E-Mail Address: Day-to-Day Project Contact (if awarded): Name: Fax: Phone: E-Mail Address: Certified Small Business Certifying Agency: Certified Minority, Woman or Disadvantaged Business Enterprise Certifying Agency: VENDOR CERTIFICATION OF PROPOSAL Tourism Marketing Services 25 RFP #40-19 By signing and submitting this Proposal, the Vendor certifies that: a) It is under no legal prohibition to contract with the City of Clearwater. b) It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as well as its attachments, and any referenced documents. c) It has no known, undisclosed conflicts of interest. d) The prices offered were independently developed without consultation or collusion with any of the other respondents or potential respondents or any other anti-competitive practices. e) No offer of gifts, payments or other consideration were made to any City employee, officer, elected official, or consultant who has or may have had a role in the procurement process for the services and or goods/materials covered by this contract. f) It understands the City of Clearwater may copy all parts of this response, including without limitation any documents and/or materials copyrighted by the respondent, for internal use in evaluating respondent’s offer, or in response to a public records request under Florida’s public records law (F.S. 119) or other applicable law, subpoena, or other judicial process. g) Respondent hereby warrants to the City that the respondent and each of its subcontractors (“Subcontractors”) will comply with, and are contractually obligated to comply with, all Federal Immigration laws and regulations that relate to their employees. h) Respondent certifies that they are not in violation of section 6(j) of the Federal Export Administration Act and not debarred by any Federal or public agency. i) It will provide the materials or services specified in compliance with all Federal, State, and Local Statutes and Rules if awarded by the City. j) It is current in all obligations due to the City. k) It will accept such terms and conditions in a resulting contract if awarded by the City. l) The signatory is an officer or duly authorized agent of the respondent with full power and authority to submit binding offers for the goods or services as specified herein. ACCEPTED AND AGREED TO: Company Name: Signature: Printed Name: Title: Date: SCRUTINIZED COMPANIES FORM Tourism Marketing Services 26 RFP #40-19 SCRUTINIZED COMPANIES THAT BOYCOTT ISRAEL LIST CERTIFICATION FORM THIS FORM MUST BE COMPLETED AND SUBMITTED WITH THE BID/PROPOSAL. FAILURE TO SUBMIT THIS FORM AS REQUIRED MAY DEEM YOUR SUBMITTAL NONRESPONSIVE. The affiant, by virtue of the signature below, certifies that: 1. The vendor, company, individual, principal, subsidiary, affiliate, or owner is aware of the requirements of section 287.135, Florida Statutes, regarding companies on the Scrutinized Companies that Boycott Israel List, or engaged in a boycott of Israel; and 2. The vendor, company, individual, principal, subsidiary, affiliate, or owner is eligible to participate in this solicitation and is not listed on the Scrutinized Companies that Boycott Israel List, or engaged in a boycott of Israel; and 3. “Boycott Israel” or “boycott of Israel” means refusing to deal, terminating business activities, or taking other actions to limit commercial relations with Israel, or persons or entities doing business in Israel or in Israeli-controlled territories, in a discriminatory manner. A statement by a company that it is participating in a boycott of Israel, or that it has initiated a boycott in response to a request for a boycott of Israel or in compliance with, or in furtherance of, calls for a boycott of Israel, may be considered as evidence that a company is participating in a boycott of Israel; and 4. If awarded the Contract (or Agreement), the vendor, company, individual, principal, subsidiary, affiliate, or owner will immediately notify the City of Clearwater in writing, no later than five (5) calendar days after any of its principals are placed on the Scrutinized Companies that Boycott Israel List, or engaged in a boycott of Israel. ______________________________________ Authorized Signature ______________________________________ Printed Name ______________________________________ Title ______________________________________ Name of Entity/Corporation STATE OF _____________________ COUNTY OF ___________________ The foregoing instrument was acknowledged before me on this ______ day of _____________________, 20____, by _________________________________ (name of person whose signature is being notarized) as the ________________________ (title) of ________________________________________ (name of corporation/entity), personally known to me as described herein _____________________, or produced a _________________________ (type of identification) as identification, and who did/did not take an oath. __________________________________________ Notary Public __________________________________________ Printed Name My Commission Expires: __________________ NOTARY SEAL ABOVE MAILING LABEL CUT ALONG THE LINE AND AFFIX TO THE FRONT OF YOUR BID CONTAINER Tourism Marketing Services 27 RFP #40-19 --------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------ SEALED PROPOSAL Submitted by: Company Name: Address: City, State, Zip: RFP #40-19, Tourism Marketing Services Due Date: June 5, 2019, at 10:00 A.M. City of Clearwater Attn: Purchasing PO Box 4748 Clearwater FL 33758-4748 --------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------ ---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------ SEALED PROPOSAL Submitted by: Company Name: Address: City, State, Zip: RFP #40-19, Tourism Marketing Services Due Date: June 5, 2019, at 10:00 A.M. City of Clearwater Attn: Purchasing 100 S Myrtle Ave 3rd Fl Clearwater FL 33756-5520 ---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------ P. 2 City of Clearwater - Tourism Marketing Services - #40-19 P. 3City of Clearwater - Tourism Marketing Services - #40-19 Contents TABLE OF Tab 1: Letter of Interest & Respondent Info LETTER AND BUSINESS INFORMATION P. 7 Tab 2: Experience EXPERIENCE AND RELATIONSHIPS P. 11 Tab 3: Approach to Scope of Services RECOMMENDED APPROACH P. 21 Tab 4: Resources YOUR BANDWAGON TEAM P. 27 Tab 5: Proven Performance CASE STUDIES & REFERENCES P. 37 Tab 6: Fees COST TO PERFORM SERVICES P. 57 Tab 7: Other Forms ADDITIONAL REQUIREMENTS P. 65 P. 4 City of Clearwater - Tourism Marketing Services - #40-19 P. 7City of Clearwater - Tourism Marketing Services - #40-19 constantly traveling to foster new media contacts via face-to-face meetings in the largest U.S. markets. Two things come to mind when I think of Clearwater’s future: 1) digital PR and 2) aggressive traditional media relations - both based on storytelling. As the lines between online media and traditional media have blurred, digital PR has emerged with rapid speed. Utilizing the foundation of visual assets we’ve developed for you in the past three years, you will read our proposed approach of developing silos built around destination narratives in which we can maximize your ROI by expanding your reach online. Robust data will allow us to offer quantitative and qualitative results demonstrating the campaign’s effectiveness. After reviewing the ROI we’ve earned for you thus far with your PR efforts, we can’t imagine what is possible if we “take the show on the road”. By taking your destination’s narrative to targeted media and meeting face-to-face with them in New York, we can gain a greater ROI and keep Clearwater positioned at the #1 Beach in the U.S. Our passion for Clearwater has not waivered, it is stronger than ever. I’m delighted to answer any questions you might have for me, please reach out at any time. All the best, Letter of Interest WE LOVE CLEARWATER Cory Cart, APR Partner 612 Gravier Street First and Second Floors New Orleans, LA 70130 United States cory@yourbandwagon.com 504/444-6326 cell F or three years, my team and I have personally built relationships with city leaders, tourism industry stakeholders, and travel media who have prolonged interests in the success of Clearwater’s tourism industry. Challenging at times, we persevered to develop cohesion between the marketing messages of the city, two chambers of commerce, and Visit St. Pete Clearwater - the DMO whose job it is to promote Pinellas County. Through this process, we diligently removed areas seen as a duplication of effort and waste of the city’s tourism marketing dollars. Due to personal opportunities, I have made a positive change in my career by founding a firm - of which I am one of four partners - that is a strong team of business and legal minds balanced with extensive thought leadership in destination marketing. Now, more than ever before, we are a team poised to elevate the quality of services beyond anything I could have ever imagined. So let’s get down to the specifics of what this means for Clearwater. As you know, our travel media relationships go back more than 20-years. In just the past nine months, travel media strategies Boone and I created have generated placements in Travel+Leisure, Food & Wine, USA Today, The World Journal, USA Today Top 10, Tampa Bay Times, 405 magazine, and more than 100 regional and local media outlets across the United States. Our team’s travel media contacts remain strong because we attend industry events such as the New York Times Travel Show, International Media Market, IPW, and other leading industry events. We also are Our team earned a 162.85% ROI on earned media campaign over three years for Clearwater P. 8 City of Clearwater - Tourism Marketing Services - #40-19 1. Name of firm Bandwagon, LLC 2. Length of time in business Bandwagon is a new venture led by the two account leads from Clearwater’s most recent tourism marketing firm along with two other partners. By combining the destination marketing team’s more than 30 years of experience with more than 30 years of experience in business management and legal affairs, Bandwagon is positioned to meet the most demanding needs of clients around the globe. Bandwagon’s clients can expect the best, because they are hiring the best. 3. Location of office(s) Our primary office is located at: 612 Gravier Street First and Second Floors New Orleans, LA 70130 4. Phone and email contacts Your direct contact is Cory Cart who can be reached by phone at 504-444-6326 or email - cory@yourbandwagon.com. 5. Person(s) authorized to represent the firm in negotiations Cory Cart, APR 504-444-6326 - cell cory@yourbandwagon.com We are an independent boutique agency. RESPONDENT INFORMATION We continue to offer the same attention to every detail you’ve come to expect from your account team. P. 11City of Clearwater - Tourism Marketing Services - #40-19 Choose a team with deep experience. EXPERIENCE education programs, our team has studied writing at Harvard University, received personal pitching lessons from a media pitching coach that works with Fortune 500 Companies, studied with the world’s leading photographers, and one is even in the final stages of pursuing a PhD focused on communication and PR research. In coming pages, you will learn the media outlets and journalists that help us make this all possible. To us, these relationships are sacred, and we never stop fostering new ones. W hen selecting a team, it’s important to know that each individual brings a special set of talents and experience to the collective. Bandwagon is fortunate to have a strong team consisting of a strategist, pitching talent, writer, photographer, communication researcher and videographer to meet Clearwater’s needs. Our team developed a foundation of knowledge with quality educations. But learning didn’t stop there. When not attending leading tourism industry Successful careers combined with strong education and professional development make up our experience. P. 12 City of Clearwater - Tourism Marketing Services - #40-19 1. Describe marketing, advertising and PR experience Our team’s previous client experience (see page 39, Tab 5) speaks for itself, but specifically related to Clearwater here are real-world stats and campaigns worth considering. • PR Media Missions - Our core PR team has a 20-year track record of leading successful media missions resulting in more than 1,000 face-to-face meetings with travel media within the following markets: New York City, Los Angeles, Orange County, Vancouver, Washington D.C., Dallas/Ft. Worth, Denver, Sacramento, Santa Fe, Kansas (state-wide), Oklahoma (state-wide), Nebraska (state-wide), Arkansas (state- wide), Memphis, Iowa (state-wide), Texas Panhandle/ Amarillo, New Mexico (state-wide), Southern Colorado, Northern Louisiana, Boston, Seattle, Portland, Chicago, and more. • Integrated Destination Marketing and Branding We understand that sometimes you need a more integrated approach than just traditional PR. In 2017 we conducted research and recommended an expansion to the destination brand narrative for New Orleans Plantation Country. It was launched in January 2018 with their most aggressive integrated tourism marketing campaign ever implemented. Success of the brand narrative refresh was to be judged by the overall visitor spending. Visitor spending for 2018 increased by $16.3 million over 2017 as a result of the refreshed brand. The primary driver for this increase was the team’s recommendation of telling the destination’s narrative through story pillars that included a video, PR, digital and web marketing tactics woven into a cohesive strategy. • Proactive PR Campaign - In August 2018 our team began a proactive PR campaign to gain earned media on a national level for New Mexico Tourism Department. View the case study on page 40, Tab 5, to see how we earned them more than a 1400% ROI on their investment in our PR services. • New Mexico Outdoor Recreation Press Trip - More than $63,000 of earned media in just three days is a hefty amount from one press trip. But when you target Based on your questions, here is our response so you best understand our qualifications and why we are your #1 choice. the correct journalists the ROI is always much higher. 2. Describe travel media relationships and provide examples • Straight from the Horse’s Mouth - For real world testimonials about our relationships with travel journalists, read what they have to say about working with our team on pages 16 thru 18, Tab 2. • Proof Positive - On pages 14 and 15, Tab 2, we showcase media outlets from which we have earned coverage for clients we’ve represented. We think you’ll agree that coverage this strong isn’t possible without deep travel media relationships. Additionally, in the past three years, our team, through various client initiatives has earned nearly $5 million worth of media coverage for clients. This figure is unattainable without our team’s ability to pick up the phone and have our media pitches heard. Journalists have come to trust our team for quality story ideas that are worth their investment of time in a very rushed world of content development. They also know our team will have press worthy photos to support the stories we pitch, making it that much easier to get their editors to approve the story ideas. • Travel Media Marketplaces - Through our participation and attendance at various travel media marketplaces, we meet face-to-face with more than 250 travel media each year. Hosting dinners, receptions, and luncheons during these events strengthens the personal relationships we have with each of them. 3. Describe ability to leverage relationships • Clearwater Chambers of Commerce - Upon being assigned to the Clearwater tourism marketing account in 2016, the team immediately planned meetings with both the Clearwater Regional Chamber of Commerce and the Clearwater Beach Chamber of Commerce. At these meetings, initial relationships were formed and the process of how to eliminate duplication of effort was started. From streamlining website P. 13City of Clearwater - Tourism Marketing Services - #40-19 content to even being asked by one of the chamber’s to begin working on tourism related projects that didn’t conflict with the city’s tourism marketing were a result of carefully fostering strong relationships with the chambers. During press trips, we invited the chambers along to help promote Clearwater, further strengthening these relationships. As with any project that requires you to leverage relationships, there are stress fractures that appear as challenges which must be navigated. When possible our team who worked on the account stepped in to assist. Also, on multiple occasions team members were asked to present updates or speak at chamber related events and meetings. When possible with our schedules, we accepted those invitations to help build a strong relationship between the city and the chambers without any costs being passed on to the city. • Great American Seafood Cook-off - Each year 15 to 18 of the country’s finest seafood chefs are invited to compete for the title of King or Queen of American Seafood at the Great American Seafood Cook-off in New Orleans. Only one chef is allowed from each state, and Florida is an annual favorite. Since the inception of the competition, Florida has never sent a chef from the same city two years in a row. Because our of our ability to leverage our relationships with the event producer and the Louisiana Seafood Board, our team has secured the Florida spot for Clearwater in both 2018 and 2019. For more information on the event, please see the case study on page 52, Tab 5. • Travel Trade Media Relationships - Our team has begun utilizing our relationships within travel trade media - group tour and meeting/conventing planning media outlets - to plan sizable campaigns aimed at driving overnight stays. These campaigns are a combination of sales FAMs, traditional advertising, digital advertising, public relations, and other online tactics. By integrating the mix of tactics used, we are able to more deeply saturate a destination’s brand inside these niche markets and fuel bookings. These are programs such as the Small Market Meetings FAM Clearwater is hosting in August 2019 and the group sales FAM hosted for New Orleans Plantation Country in 2018 (see case study on page 48, Tab 5). P. 14 City of Clearwater - Tourism Marketing Services - #40-19 RECENT COVERAGE Our team has placed stories with hundreds of media outlets, blogs, and broadcast stations. We have worked with thousands of journalists around the globe. Coverage is earned because we build deep relationships with many of these journalists. Media outlets listed on these two pages are outlets where our team has recently realized coverage for various clients. We work hard to use our existing relationships to help clients gain the coverage they deserve. We are constantly building new media relationships to help us position and shape destination stories. Successful Media Placements P. 15City of Clearwater - Tourism Marketing Services - #40-19 P. 16 City of Clearwater - Tourism Marketing Services - #40-19 Journalist Testimonials WHAT TRAVEL MEDIA SAY “Cory Cart and his team are professional, efficient, and imaginative, not to mention fun to work with, which is a bonus in the increasingly cookie cutter PR industry. Cory is genuine, which is a valuable trait in today’s digital- driven media world.” Kristan Schiller Contributor to Conde Nast Traveler, Travel+Leisure, Architectural Digest, AFAR, & Fodor’s “I first met Cory on a press trip when he too was a travel writer. We remained in contact for many years, and he has brought me great story ideas through desksides with his clients. The desksides have led to press trips, and the press trips to stories. Since then his team has invited me to many media events, and I always look forward to the pitches Cory and his team bring me to consider.” David Lang Travel+Leisure - China, The World Journal, and Chief Travel Writer at Sing Tao Daily, and columnist at The Graceful Traveler “As a journalist that’s has been working with Cory, Boone, and their team for the past two years I have to say ‘breath of fresh air’. Everything is so well planned and executed when we are doing destination coverage - even when filming fishing segments - and traveling on press trips...which indicates a great staff. When I need additional information on a destination or high quality photos they are on it with 24-hours, which helps with my last minute deadlines. As someone that is involved in all media - video,print, social and radio - they make it easy.“ Misty Wells Professional angler, contributor to Coastal Angler, and Tampa Bay Times outdoor correspondent P. 17City of Clearwater - Tourism Marketing Services - #40-19 “Cory’s team is a delight to work with: professional, flexible and willing to do whatever it takes to make sure a writer gets what they need to get the story. I’ve been in business as a professional journalist for more than 15 years and have worked with a lot of agencies. Cory is one of the best.” Kim Foley MacKinnon Boston Globe, Dallas Morning News, and AAA “Professional and experienced, Cory and Boone’s team vets locales, saving writers lots of time. Not only do they help find great material, but they organize beautifully - arranging itineraries that balance fact-finding with time to write and use social media to spread info about the destination. Fun fact: Cory recently told me I was the first travel writer he ever hosted on a press trip when he began his career nearly 21 years ago. I think I’ve just about worked with him on one or more projects every year since” Elaine Warner Freelance travel writer, member Society of American Travel Writers “Working with Kylie, Cory, and Boone has been wonderful. I can always expect everything to run smoothly and to have a good time while learning insider tips and knowledge about destinations. The team makes sure to try and accommodate all journalists needs and my follow-up questions and requests after trips are always fulfilled.” Amanda Ogle Travel + Leisure, Food & Wine, National Geographic Traveler, and others P. 18 City of Clearwater - Tourism Marketing Services - #40-19 “I have been on several media trips organized by Cory and Boone’s team. Their staff is well organized, professional, and personable. They do a great job of providing a range of on-site experiences that take you beyond the brochures and introduce you to the passionate people that are the heart behind a community. As a result, I have left several destinations with a positive impression that lasts long after my visit, inspiring untold stories to tell. When I’ve requested additional information or resources, the team has been quick to respond which has allowed me to create content about the destination in a timely manner. I look forward to experiencing many more adventures with the team in the future.” Nedra McDaniel AdventureMom.com “As a travel writer for more than three decades, I have worked with many public relations firms and local convention and visitor bureaus. Cory definitely knows how to do it right. Cory’s teams are well organized, knowledgeable about their destinations, quick to follow up and a true pleasure with which to work. Whenever I am invited on a trip by Cory, I know I will have great fun and will come home with wonderful story ideas and photos. I would not hesitate to recommend Cory’s services to anyone looking for a quality PR firm.” Jackie Sheckler Finch Freelance Travel Writer “I always pay attention to pitches from Cory and his team because they know what they are talking about and never steer me wrong. And I can always count on his team to get me answers quickly when I’m on deadline. You can count on them to go that extra mile that makes the difference between coverage and being ignored.” Eileen Ogintz Nationally syndicated family travel expert, Chicago Tribune, and TakingtheKids.com P. 21City of Clearwater - Tourism Marketing Services - #40-19 Our approach is born of experience. APPROACH sporting event planners, exploring cooperative endeavors with the soon to be merged chamber of commerce, and exploring new methods to share the stories that make Clearwater unique. Our most important recommendations are meant to boost the quality of media coverage and begin to explore how we can get the Clearwater message beyond just print media. Take a look, there are more ideas than space to share them, but we are certain you will see our dedication continues. T he most recent agency team marketing Clearwater to potential tourists has built a strong foundation of media relations materials, digital assets, photo library, and b-roll. With the proposed scope of work in this contract, our approach is to take the show “on the road” and connect more directly with journalists that matter the most. We also propose showcasing grouper and stone crab like never before during a NYC media mission, building planning tools for destination wedding planners/ Working to promote Clearwater for three-years has given us the perspective to offer new ideas and a unified approach. P. 22 City of Clearwater - Tourism Marketing Services - #40-19 1. Describe intended approach and philosophy regarding requested scope of services FOR A DETAILS OF THE DELIVERABLES FOR EACH APPROACH REFER TO THE FEE SECTION ON PAGES 56 THRU 60, TAB 5. Our approach includes: • Public Relations - both a traditional and digital PR approach centered on narratives unique to Clearwater • Press Trips - both group and individual • NYC Media Mission - a minimum of twelve (12) face- to-face appointments • NYC Chef Event - minimum of twelve (12) media attendees • New Destination Website - rebuild of a site that can be used in cooperative endeavors • Instagram - new photography, b-roll,and ongoing community management • Crisis PR Contingency - on an as-needed basis • Account Management - daily account management including stakeholder relationships including monthly e-newsletter STORYTELLING APPROACH Clearwater offers two things: 1) abundant stories shaped by unique, colorful locals and 2) locals who are passionate beyond belief about the pristine beaches, grouper fishing, marine life rescue/rehabilitation, spring training, and family-centric fun. Our approach would be to identify the stories which have the most opportunity to establish an emotional connection with potential visitors and tell it through and integrated tourism marketing and/or digital PR approach. We believe these stories are the best method for differentiating Clearwater from other beach destinations around the globe. With the budget available, there is no sense in competing for the visitor dollar when we can encourage bookings for Clearwater trips by motivating potential visitors with the right story at the correct time. Competing with other beach destinations means we would be reacting to their claims and scrambling to keep up. But differentiating Clearwater means we are being responsive to the needs and wants of your target audiences by Based on your questions, here is our response so you best understand our qualifications and why we are your #1 choice. presenting them with content that matters. With hundreds of choices per day, most potential visitors don’t realize the impact of “The Narrative Effect”. This storytelling tactic monopolizes on our subconscious bias. Research shows we have an innate desire to reciprocate. It’s why you buy items you don’t need at Costco after you’ve been offered a sample of it to try. It also takes into account our tendency to conform. By creating emotional connections with potential visitors via stories about the lifestyle and culture of Clearwater, we are able to motivate bookings by triggering their innate desire to reciprocate. The My Clearwater brand offers a tremendous platform from which to tell these stories. These stories will be evergreen yet specific and vivid yet approachable. Story ideas include: 1) #1 Beach, 2)Eco-tourism/Ocean Allies, 3) Sports [youth, Threshers, and spring training for baseball/soccer], 4) destination events [Sugar Sand, Super Boat, Outback Bowl Beach Day, and more], 5) family travel [aquarium, beach, and more] 6) fishing/grouper/stone crab. We would utilize these stories in a digital PR campaign that includes traditional PR, blog posts, Facebook Lives, video stories, traceable links to online content placement, Instagram posts, and other content marketing tactics. MEETING FACE-TO-FACE WITH TRAVEL MEDIA Previously our team has worked to cold call and pitch journalists via email. This was affordable within the budget due to the lack of materials passed from the previous agency to the team working on the account during the 2016 transition. Now there are press materials, existing journalist contacts, relationships with local stakeholders, and a detailed understanding of the destination, and we recommend a face-to-face approach with travel media. Media marketplaces are already being attended by Visit St. Pete-Clearwater, so we recommend a media mission in New York City to push the message of Clearwater. Just like we don’t want to compete with other beach destinations, we do not want to compete with VSPC. Our message P. 23City of Clearwater - Tourism Marketing Services - #40-19 would be one that separates Clearwater as a stand-alone destination within Pinellas County for families who want to experience the #1 Beach in the U.S. COOPERATIVE ENDEAVORS Just as our team played a role in helping eliminate duplication of effort between local organizations promoting tourism in Clearwater, we believe the future is full of opportunities to further partner. One options would be utilizing the city’s tourism website, visitclearwaterflorida.com - that is often being ranked as the number one site for Clearwater specific vacation information above any other site on the internet, as a central online stop for information from all of the pertinent organizations. Just as the chambers are utilizing visual content from the city for their own marketing purposes, the city could also utilize their written content that is intended to help the visitor have a quality experience once they arrive in Clearwater. 2. Describe areas suitable for creativity and provide examples DESTINATION WEBSITE Upon preparing to launch a website created by a previous agency, the team assigned to the account in 2016 didn’t find the new site to be of a quality best suited for the #1 beach in the U.S. Upon this discovery, that team implemented a site at no charge to the city as added value to the contract at that time. The site has served it’s purpose, but much more could be offered to make the site important to potential and recurring visitors to Clearwater. Examples of creative solutions that could be considered to make the site more useful are landing pages built around the story pillars that are most important for differentiating the destination from one beach location to the next. Another is integrating the ability to have a social media wall that pulls user-generated content based on a specific hashtag. We would recommend having an approval process in place versus letting content just publish live as the hashtag is used. Depending on the technology used to pull content for this social media wall and the final costs, it might be possible to someday offer other local websites and stakeholders the ability to add the content wall to their own websites. Again, the opportunity to partner with the local chamber (post-merger) would be an area where the site’s content could be expanded greatly with minimal investment on the part of the city. SOCIAL MEDIA As the team has proposed in the past, the city’s social media platforms outside of Instagram are mostly a non- tourist audience. Investing in these channels for tourism promotion is not the best use of marketing dollars when you consider the audience size of the local chambers and VSPC’s channels. However, with great photo content at their disposal, the city should maintain a robust Instagram presence and run a perennial hashtag that encourages user-generated content. We would recommend also working to cover the destination’s key events in real-time. By covering four or five events annually, this will help keep the content from being too “sales-ish” or over produced. Also making sure the photos are seasonally appropriate, we recommend a quarterly shot list be developed so any holes in content can be solved. CHEF DINNER Grouper and stone crab are important parts of the visitor experience - whether simply eating at a local restaurant or taking your group fishing as part of the Clearwater experience. Based on the success of past events, we would recommend a chef dinner to be held in conjunction with the NYC Media Mission. This dinner would feature a local chef preparing grouper and stone crab dishes and be pitched to secure attendance of 15-25 travel media. Events of this nature allow both our PR team and anyone attending from the destination to cultivate strong relationships with travel and food related media. DESTINATION WEDDINGS & SPORTS EVENTS Two topics that should be explored and pitched more is destination weddings and sports events. This type of travel experience requires a lot of preparation and planning on behalf of the bridal party or tournament planner. Creating resources to help planners and having that information available online would open the door to more digital PR opportunities. From online blog posts, to a section on the destination website, this is an area in which content should be developed within the first year of the contract and then added into a robust PR pitching plan on the second year. Destination weddings are a great area for a digital PR campaign as the number of quality wedding blogs and pins on Pinterest are growing. Using these as SEO opportunities to drive traffic via backlinks to the city’s tourism website will help facilitate bookings at Clearwater lodging properties. P. 24 City of Clearwater - Tourism Marketing Services - #40-19 RESEARCH PLANNING Brand,Industry Trends,and more.AudienceNarrative Research is how we begin to understand the destination’s needs. Creative ideas for maximizing media coverage are born in an effective, strategic destination PR plan. In this phase, we set campaign goals, identifies target publics, builds target public personas, establishes S.M.A.R.T. objectives, develops strategies and outlines tactics. 1 2 How We Build Strategic Plans PROCESS IMPLEMENTATION EVALUATE Here is where we take action to promote your destination through earned media initiatives. We will pitch, plan, manage your budget, and establish individual job timelines. We measure the effectiveness of the destination PR program and calculate an ROI for your investment, gauge the quality of your earned media clips. 3 4 P. 27City of Clearwater - Tourism Marketing Services - #40-19 Our team is experienced and ready. OUR TEAM our contracts, day-to-day business operations, and financial processes. This allows your core team to focus on what they do best - promote Clearwater to potential visitors. This new chapter of our careers is exciting, and it has been carefully designed to benefit our clients in ways they’ve never before experienced. So, what do you say? Jump on the Bandwagon and let’s get started on increasing visitation to Clearwater today. T he proposed team is one you’ve come to trust. We’ve changed companies, but we bring with us the background knowledge and trust of your stakeholders. Years have been spent fortifying strong trust with the travel media and your local stakeholders so we can offer premium level services within your budget. Not only can you expect the same team, but we’ve offered up some new faces as well. Two of the four partners in our firm are experienced legal and business professionals who handle We’re the same team you’ve come to trust, and we’re ready to get started on your tourism marketing. P. 28 City of Clearwater - Tourism Marketing Services - #40-19 1. Provide background and qualifications of personnel assigned to this account; resumes may be included We have provided for you an overview of the following: • Our firm’s leadership (page 29, Tab 4). • Our proposed account team (page 30, Tab 4). • Resumes for key account team members (pages 31 thru 34, Tab 4). As you will see, the proposed team has previous experience leading and servicing the city’s tourism marketing account in their previous positions. 2. Describe available resources for providing services, including ability to leverage outside resources Based on the proposed scope of work, all services except for website programming can be completed in-house at Bandwagon. At the time of submitting this proposal we do have the capacity to service this contract, and the service hours needed to do so by the proposed account service team have been placed on hold for 90-days. Our team includes copywriters, designers, PR practitioners, photographers, videographers, and more. If we were to find a specific service requested beyond the approved scope of work could not be completed in-house, we would offer solutions that make the most sense based on the budget you have available. We have a large network of marketing and PR freelance professionals who can lend a hand should the need arise. However, should the demands of the scope or work change dramatically as the result of a written change order, we would staff the account with full-time team members best suited for the tasks needing completed. Based on your questions, here is our response so you best understand our qualifications and why we are your #1 choice. 3. Overview personnel hours, by staff person/position, to be assigned to this account The exact hours per account service team member vary based on the project and focus of any given point within the contract. We believe in putting the most qualified person on a task that needs to be completed. Therefore we do not bucket out monthly billable hour minimums/maximums for any one team member. Based on the proposed scope of work, we anticipate the following percentage of effort per team member over the first year of the contract: • Cory Cart, APR - 20% • Boone Clemmons - 25% • Kylie Mills - 35% • Alice Phillips - 15% • Steve Barry - 2.5% • Daphne McNutt Barry - 2.5% P. 29City of Clearwater - Tourism Marketing Services - #40-19 Our Firm’s Leadership THE CREW Steve Barry Partner Steve has been a small business owner for nearly 30-years. Licensed to practice law in both Louisiana and Texas, Steve understands complex business financial management practices, insurance, and commercial law. Daphne McNutt Barry Partner Daphne’s experience with arbitration, litigation, and contracts encompasses both domestic and international clients. She understands how to structure contracts fair to both our firm and our clients. Cory Cart, APR Partner With more than 20-years of destination and tourism marketing experience, Cory understands how to create strategies that win bookings and increase visitor spending. Boone Clemmons Partner As both a researcher and visual creative, Boone knows how to use data to influence creative visuals and written communication to win destination’s more business. STEVE@YOURBANDWAGON.COM DAPHNE@YOURBANDWAGON.COM CORY@YOURBANDWAGON.COM BOONE@YOURBANDWAGON.COM P. 30 City of Clearwater - Tourism Marketing Services - #40-19 Proposed Account Team & Roles THE CREW Cory Cart, APR Partner Boone Clemmons Partner • Social media/marketing strategist • Photo and video • Research and data interpretation • Digital strategy • Marketing project budget management • Website development/design Kylie Mills Account Executive, PR • PR implementation • Press trip planning/execution • Media evaluation • Client status updates and reports • Media Mission planning/execution • Monthly industry e-newsletter Alice Phillips Account Coordinator • Social media implementation & scheduling • Website updates • Copywriting and blog content creation • Account services support • Client satisfaction • PR strategist • Local stakeholder relations • Media mission strategy/execution • PR project budget management • Crisis PR & media training Dana DeLuca Office Manager • Administrative Support RESUME | 31 Cory Cart, APR Partner Education Client Experience Speaking experience • Member - National Speaker’s Assoc. • Georgia State Tourism Conference • Louisiana Tourism Summit • Southern Public Relations Federation • PRSA SE District Conference • IABC National Conference • Oklahoma Governor’s Conference on Tourism • Oklahoma Community Institute - Agritourism • Public Relations Council of Alabama • Public Relations Association of Mississippi - state-wide storytelling workshop • PRCA - Mobile Chapter • Meeting Planner International • Public Relations Consultants Group - National Conference MARKETING & PUBLIC SPEAKING Harvard University Dissecting news coverage to provide written analysis of the content and how to present it factually to an audience. AGRICULTURAL COMMUNICATION Oklahoma State University Journalism, marketing agricultural products and farm services, writing media materials, website production, photography and more. CRISIS PR CAMPAIGNS • Ruth’s Chris Steak House Corporate level for all 150 locations globally • New Orleans CVB • Louisiana Association of CVBs • New Mexico Tourism Department PROACTIVE PR CAMPAIGNS • City of Clearwater, FL • Oklahoma Tourism & Recreation Department National launch of state agritourism and wine trail programs • Google Cultural Institute • Tourism Proposition Coalition Campaign to gain support for occupancy tax increase • New Orleans Plantation Country • National Hurricane Museum & Science Center • Travelocity • Allianz Travel Insurance • Southwest Airlines • Shreveport-Bossier City Convention & Tourism Bureau • City of Gallup, NM • City of Roswell, NM • PBR Built Ford Tough World Championships • PRCA Bullnanza • Lazy E Arena STRATEGIC PLANNING & DESTINATION AUDITS • Louisiana Travel Association • New Orleans CVB • New Orleans Plantation Country Cory has marketed destinations and events primarily as the PR director for a CVB, PR director for a state tourism department, and executive director of a CVB. Bandwagon is one of four agencies he has worked at, which means he knows how to best structure client service teams and create strategic plans that utilize the agency’s strongest resources. • Public Relations Society of Louisiana • TMS National Family Travel Conference RESUME | 32 Boone Clemmons Partner Education Client Experience B.S. IN ANIMAL SCIENCE/ MARKETING Oklahoma State University Marketing of products and services. MASTERS IN INTERNATIONAL AGRICULTURE Oklahoma State University How to complete qualitative research projects, conduct focus groups, and interpret that data to promote products and services. STRATEGIC PLANNING • Clearwater Regional Chamber of Commerce • New Orleans Plantation Country • New Orleans City Park • City of Gallup, NM CONTENT MARKETING • City of Gallup, NM • Clearwater Regional Chamber of Commerce INFLUENCER CAMPAIGNS • City of Gallup, NM DIGITAL MARKETING • New Orleans Plantation Country DESTINATION PHOTO AND VIDEO • City of Clearwater, FL • New Mexico Tourism Department • GoRVing • City of Gallup, NM • New Orleans City Park • New Orleans Plantation Country ADDITIONAL EXPERIENCE • Tulane University • Texas A&M University • Goldman Sachs 10,000 Small Businesses PHD IN EDUCATION AND QUALITATIVE RESEARCH University of New Orleans Research centers on how messages and content is communicated and how those communication channels affect the quality of information reaching the end user. Boone audits communication plans to see if internals and/or external communication could be stronger using different content types and distribution methods. Speaking experience Boone possesses a rare mix of analytical research and creative talents. Boone’s destination images have been paired with editorials in Architectural Digest, USA Today, Forbes, British Airways website, as well as being featured in countless print ads. Before joining Bandwagon, Boone managed a $10 million-dollar budget and supervised more than 80 people as a university administrator at Tulane University. RESUME | 33 Kylie Mills Account Executive, PR Education Client Experience Professional Organizations • Member - Public Relations Association of Louisiana - New Orleans Chapter • Member - Public Relations Association of Louisiana • Member - Southern Public Relations Federation • Previous board member - Ad Club of Ft. Worth • Member - Junior League of New Orleans B.S. IN AGRICULTURAL COMMUNICATIONS Texas Tech University PR, marketing and journalism courses PROACTIVE PR CAMPAIGNS • New Orleans Plantation Country • City of Clearwater, FL • New Mexico Tourism Department • New Orleans City Park • City of Gallup, NM • City of Roswell, NM • Lower Colorado River Association Parks • Travel Media Showcase • TMS National Family Travel Conference • State Fair of Texas MEDIA MARKETPLACE MANAGEMENT • New Orleans Plantation Country • New Mexico Tourism Department • City of Clearwater, FL • City of Gallup, NM ADDITIONAL EXPERIENCE • United States House of Representatives • United States Congress • FFA (Formerly Future Farmers of America) • Monsanto Company • Sun Pharma • EPI Health • Faith Family Academy Kylie implements our media relations campaigns and works closely with the strategic leads to oversee accurate execution of individual tactics, ensuring that they stay on deadline and within budget. Prior to joining our team, Kylie worked for the United States Congress and Monsanto Company. During this time, she was responsible for building and maintaining relationships with activists, constituents and key stakeholders. RESUME | 34 Alice Phillips Account Coordinator Education Experience Skillset • Advanced Reporting • Digital News Production • Foundations of Public Relations • Magazine and Feature Writing • Newswriting • Photojournalism • Public Relations Case Studies • Reporting • Sports Reporting • Visual Communication B.A. IN JOURNALISM Auburn University PR, marketing and journalism courses • Renaissance Publishing - Editorial Intern • The Auburn Plainsman - Lifestyle Editor • Moonpie Over Mobile - Social Media Intern Alice is a recent graduate who has experience working in her father’s well-known crisis communication agency. While in college, she began as an intern with a New Orleans publishing company where she honed her writing skills while interviewing chefs, tourism/hospitality professionals and more. Alice has many bylines in state and regional magazines. P. 37City of Clearwater - Tourism Marketing Services - #40-19 Proven performance meets passion. CASE STUDIES studies, these are the ones we felt were most important to Clearwater based on the scope of work proposed. As you view the work, pay attention to the methods by which we’ve measured success. We believe an important decision to make early on is how success will be measured. Prior to beginning work on this contract, we will work with you to best determine how to measure success. With that in mind, we can develop strategies that will produce results. E xperience is the key determining factor in selecting an agency. And when you can gauge the passion the agency team has for your destination, the pairing is even stronger. We’ve included work samples from projects our team members have led in previous positions they’ve held as destination marketers. You’ll be dazzled by the ROIs on PR, integrated marketing, and social media campaigns. While this is not a complete set of case The work we’ve completed for our clients is winning national awards. Why not keep the success on track? P. 38 City of Clearwater - Tourism Marketing Services - #40-19 1. Provide a list of current and previous clients, provide type and examples of work performed The account services team we’ve proposed for to complete your scope of work has more than 30 years of collective experience in destination and tourism marketing - with three years of direct experience in Clearwater. We’ve provided a list of client accounts our team has serviced on page 39, Tab 5, and here is a listing of the types of work we completed for each: • Clearwater: public relations, press trips, social media, video, destination photography, meeting/convention sales FAM, media marketplaces, website development, stakeholder relations, chamber of commerce partnerships, digital influencers, and more • New Orleans City Park: public relations, video, and photography • New Mexico Tourism Department: public relations, media missions, press trips, photography, and chef dinners • GoRVing: press trips, influencer campaigns, video, and photography • LCRA Parks: visitor guide publishing, photography, social media, branding, digital advertising, and brand launch • New Orleans Plantation Country: branding, visitor guide publishing, social media, video, destination photography, stakeholder relations, digital influencers, destination research, brand launch event, public relations, media buying, creative services, YouTube channel, and more • Visit Maine: digital influencer campaign and satellite media tour • National Dude Ranchers’ Association: digital influencer campaign and satellite media tour • Grapevine, TX: digital influencer campaign and satellite media tour • Gallup, NM: public relations, satellite media tour, Facebook Live campaign, press trips, and photography • Frito Lay: satellite media tour • Clearwater Regional Chamber of Commerce: social media and visitor guide publishing • Allianz Travel: satellite media tour Based on your questions, here is our response so you best understand our qualifications and why we are your #1 choice. • Google Cultural Institute: public relations and new collection launch press conference • Carnival Cruise Lines: digital influencer campaign and satellite media tour • Ruth’s Chris Steakhouse: national public relations campaign and crisis PR • Louisiana Travel Association: digital influencer campaign • Roswell, NM: brand launch, public relations, press trips, and more 2. Describe proven performance in regards to scope of services Please refer to the case studies located from page 40 to page 52, Tab 5. 3. Identify a minimum of four (4) references including contact information Jennifer Lazarz City of Gallup, NM jlazarz@gallupnm.gov Juanita Jennings City of Roswell, NM jn.jennings@roswell-nm.gov Amanda Frentz New Orleans City Park afrentz@nocp.org Aimee Awonohopay New Mexico Tourism Department Aimee.Awonohopay@state.nm.us 4. If applicable, disclosure of current beach destination client(s) We currently have no beach clients under contract. P. 39City of Clearwater - Tourism Marketing Services - #40-19 Our Team’s Collective Experience WHAT WE’VE DONE P. 40 City of Clearwater - Tourism Marketing Services - #40-19 NATIONAL PR CAMPAIGN 1,406.90% ROI on earned media campaign These photos are from our 2018 Outdoor Recreation Press Trip which included ballooning, fly fishing, off-roading, hiking, and cultural attractions. New Mexico Tourism Solution: The recommended solutions were approved by the client: • Pitch 48 journalists • Host seven (7) press trips • Host media mission in New York City • Host a private media dinner in conjunction with the New York Times Travel Show Challenge: Encourage travel to the state of New Mexico by obtaining twelve (12) national press hits and minimum ROI of 20% by March 15, 2019 Results: • Seven (7) press trips resulted in more than 100 press hits • New York Media Mission was hosted and an additional six (6) face-to-face meetings were held with representatives from Architectural Digest, Epoch Times, Conde Nast Traveler, Food Network, Huffington Post and more. By the end of the first day, coverage with Architectural Digest had been confirmed. • In conjunction with the New York Media Mission, a media dinner was held for fourteen (14) journalists, with ties to Travel + Leisure China, Outside, Conde Nast Traveler, and more. • Overall NMTD saw more than 150 earned media hits with an AEV of $1,064,252. P. 41City of Clearwater - Tourism Marketing Services - #40-19 P. 42 City of Clearwater - Tourism Marketing Services - #40-19 Based on our PR strategy, New Mexico Tourism Department realized coverage from the following outlets: Results • Architectural Digest • The Washington Post • AFAR • Dallas Voice • Fox News • Travel+Leisure • Food & Wine • Rolling Stone • Southern Living • Tampa Bay Times • USA Today • U.S. News & World Report • Travelocity blog • Chicago Tribune • Orlando Sentinel This Washington Post article was published in the print edition and online. P. 43City of Clearwater - Tourism Marketing Services - #40-19 NATIONAL PR CAMPAIGN 162.85% ROI on earned media campaign City of Clearwater Solution: In order to show Clearwater as a stand alone destination, the following solutions were implemented from October 2016 thru May 2019: • Pitch 150 journalists and publications • Host twenty-eight (28) press trips • Attend different media market places such as IMM-USA, Travel Media Showcase, and Family Travel Conference Challenge: Raise awareness of Clearwater as a stand alone destination by obtaining thirty-two(32) national press hits and an ROI of 20% by the end of contract and elevate as the top beach destination in the U.S. Results: • Pitched more than 500 journalists over the span of the contract • Thirty-two (32) journalist were hosted by the end of the contract, including a crew from PBS, the press trips resulted in more than 45 press hits in publications like the Tampa Bay Times, Forbes, U.S. News & World Report, Yahoo!, PBS, AARP, and more • Overall the city of Clearwater, FL, saw more than 80 total earned media hits with an AEV of $347,912 P. 44 City of Clearwater - Tourism Marketing Services - #40-19 P. 45City of Clearwater - Tourism Marketing Services - #40-19 As as result of our efforts, Clearwater has realized coverage from the following outlets: Results • Coastal Living • AAA Northeast • U.S. News & World Report • WeSaidGoTravel.com The team has hosted journalists from the following outlets on press trips and coverage is pending: • Architectural Digest • Travel + Leisure • Conde Nast Traveler • Fodor’s • Dallas Morning News • Boston Globe • Forbes • And more than 15 others ... Clearwater received the following accolades last year based on pitching by the current account team: Best Spring Break Beaches in America 2018 Top 10 Beaches in America 2018 P. 46 City of Clearwater - Tourism Marketing Services - #40-19 INTEGRATED MEDIA CAMPAIGN GoRVing SMT, video, and radio campaign promoting the RV lifestyle In November 2018, the team worked with GoRVing to complete a project with outdoor video journalist and radio show host Misty Wells to promote the RV lifestyle. Leveraging relationships, a partnership was formed with New Mexico Tourism Department, so the team arranged for the trip to be across the state drawing attention to two clients at once. The campaign consisted of a video story for Misty’s column “Let’s Take it Outside” on the Tampa Bay Times website, multiple spots on her weekly outdoor radio show, and utilization of Misty’s talent to host a national satellite media tour (SMT). PR Services provided: • Press trip itinerary planning • On-site photography and videography for video story • Coaching and media training of talent for SMT • Scheduling of radio show for GoRVing rep to appear on Misty’s show • Video production of video story for Tampa Bay Times • Coordination of chef for cooking segment • Facilitation of strategic partnership between GoRVing and New Mexico Tourism Department P. 47City of Clearwater - Tourism Marketing Services - #40-19 The SMT was a huge success with more than 20 interviews on top morning shows across the country in markets such as: Results • Las Vegas • New York City • Los Angeles • Austin • Tampa • and more... Misty’s video story about RVing has been published to the following websites which have a combined audience of more than 2.2 million viewers: • Tampa Bay Times • Hunt Channel • Jimmy Houston Online Video Story Radio Show Misty relaunched her show and it is nationally syndicated on iHeart Radio. Kevin Broom, Director of Media Relations, of GoRVing has already been a guest on multiple segments. Satellite Media Tour P. 48 City of Clearwater - Tourism Marketing Services - #40-19 GROUP TRAVEL CAMPAIGN 414.25% ROI on group travel integrated campaign New Orleans Plantation Country Solution: • Host ten (10) tour operators and generate more than 50 group tour operator leads by July 31, 2018 • Media buy with Group Travel Leader magazine • Three (3) full page ads • Two (2) e-blasts • One (1) e-newsletter sponsorship • Six (6) e-newsletter banner ads • Sponsored editorial piece promoting the sales FAM • Work with stakeholders to build itinerary • Editorial coverage of the sale FAM by Group Travel Leader Challenge: Implement an integrated marketing communication campaign focused on group tour operators and produce a minimum ROI of 150% by December 31, 2018 Results: The sales FAM consisted of ten (10) group tour operators and was highly successful with two (2) tour operators verbally confirmed tours to the River Parishes region on the first day of the trip. By December 31, 2018, nearly 1,000 room nights were booked as a direct result of the sales FAM producing an ROI of 414.25%. P. 49City of Clearwater - Tourism Marketing Services - #40-19 Editorial Coverage from Group Travel Leader SEPTEMBER 2018 16 GROUPTRAVEL LEADERTHE — GIGI INIGOSTYLE YOUR TRIP LLC The tour guides were great at all the plantations. Very knowledgeable and entertaining!” NEW ORLEANSPLANTATIONCOUNTRY THE INIMITABLE OAK ALLEY Courtesy Oak Alley Plantation HOUMAS HOUSE PLANTATION Courtesy NOPC Knowing that group travel operators needs itineraries, our team pitched this story as an itinerary and it was featured as such. Thus far, two of four group tours booked as a result of this campaign have planned the exact itinerary provided to them via this editorial piece. Note: Our in-house photographer provided approximately 80% of the photos for this editorial spread. P. 50 City of Clearwater - Tourism Marketing Services - #40-19 SOCIAL MEDIA CAMPAIGN Facebook engagement exceeded campaign goal by 307% New Orleans Plantation Country Solution: • Host five (5) Fridays full of Facebook Live segments and prepared content featuring a minimum of five (5) local stakeholders by July 31, 2018 • Feature each stop on each of the five Fridays on Instagram • Host a one-hour Twitter chat to help draw Twitter followers into the destination conversation Challenge: Increase Facebook engagement by generating 300 content shares and featuring a minimum of twenty-five (25) local stakeholders by July 31, 2018 Results: The campaign generated 1,017 total content shares over the five weeks exceeding the goal by 307%. The Instagram content resulted in a 9.62% increase in followers which drove an increase in engagement of 110%. More than 250 users contributed content to the Twitter chat generating a total of 36,991,195 timeline deliveries on Twitter. P. 51City of Clearwater - Tourism Marketing Services - #40-19 OUTDOOR REC PRESS TRIP More than $63,000 of earned media in just three days New Mexico Tourism Department Solution: • Build itinerary based on key publics and target media list • Develop outdoor recreation story ideas with a foundation of New Mexican culture • Execute press trip with three (3) journalists Challenge: Plan and execute a press trip to Northwest New Mexico focused on outdoor recreation and obtain four (4) pieces of media coverage by January 31, 2019 Results: By January 31, 2019, press coverage earned had a total value of $63,522.86 based on the following media hits: • Travel+Leisure • Coastal Angler • Tampa Bay Times (two additional committed) • iHeart Radio’s “Let’s Take it Outside” • AdventureMom.com blog • WXIX-TV Cincinnati These photos are from our 2018 Outdoor Recreation Press Trip which included ballooning, fly fishing, off-roading, hiking, and cultural attractions. P. 52 City of Clearwater - Tourism Marketing Services - #40-19 PROMOTIONAL EVENT Regional cuisine spotlighted & shared with celebrity judges City of Clearwater/New Mexico Tourism Solution: • Gain spot for New Mexico and Clearwater chefs • Maximize social media exposure by securing opportunity for chef to takeover cookoff’s Instagram for one (1) day • Stimulate on-line conversations between celebrity judges and our chefs cooking at event Challenge: Leverage our relationships to get chef’s invited for media exposure at Great American Seafood Cook-off, a national culinary event, to generate media and elevate destination credibility through association with celebrity chef judges Results: • In 2017, New Mexico chef placed 3rd. • In 2018, New Mexico chef placed 3rd, and Clearwater chef was 4th. • For 2019, we have secured spot for Clearwater chef to compete at event to be held in August. • New Mexico chef used his own Instagram following to help promote a one-day takeover of the cookoff’s Instagram account. • Online conversations with culinary celebrities such as Paula Deen, Monte Carlo, and other Food Network personalities have resulted over the past two years. • In both instances, regional cuisine - New Mexican food and grouper - have been promoted. P. 53City of Clearwater - Tourism Marketing Services - #40-19 PROVEN RECORD Awards #5Days5Ways Social Media Campaign New Orleans Plantation Country Outdoor Recreation Press Trip New Mexico Tourism Department Group Tour Integrated Marketing Campaign New OrleansPlantation Country 2019-2020Visitor Guide New OrleansPlantation Country 2019-2020Visitor Guide Clearwater Regional Chamber of Commerce Honorable Mention Destination Photography City of Clearwater Honorable Mention P. 54 City of Clearwater - Tourism Marketing Services - #40-19 Outdoor Recreation Press Trip New MexicoTourism Department Nationally Accredited PR Practitioner Cory Cart, APR2015 to present Southern Public Relations Federation Sr. PR Practitioner Cory Cart, APR River Reel YouTube Video Series New OrleansPlantation Country Honorable Mention Public Relations Association of Louisiana PR Practitioner of the Year Cory Cart, APR We currently have case studies being reviewed by industry leaders for the following: • PRSA Sunshine District Radiance Awards • U.S. Travel’s ESTO Awards • PR News Agency Elite Awards • and more ... P. 57City of Clearwater - Tourism Marketing Services - #40-19 We offer quality for a value that fits your budget. COST OF SERVICES us directives that deviate from the approved scope of work. Our fees are inclusive of travel and administrative expenses to complete each task. We will not tack on any additional fees or software costs. Should you have questions about our pricing, please reach out for clarification. Our pricing is firm for 90-days, and we will honor the city’s net 30 terms. O ur pricing is reflective of the time we estimate each project within your overall destination marketing campaign to take. If we embark on a project, we manage our team closely to prevent any inefficiencies. We also maintain regular status calls with our clients to ensure we are all on the same road to success. Our service fees are being offered to you on a flat fee basis. We will only bill beyond these fees should you give Maintaining a low overhead allows us to offer quality services at an affordable budget. P. 58 City of Clearwater - Tourism Marketing Services - #40-19 Estimate for Proposed SOW Pricing is guaranteed for 90-days. Public Relations: PR services include strategic planning, target media list development, media monitoring, reporting, media clip evaluation, and other necessary services. Deliverables: • PR strategy development • Pitching to a target media list of twenty (20) top journalists who are not able to accept press trips due to their outlet’s editorial guidelines but have a target audience important to Clearwater • Pitching calendar development to include leisure, travel trade and destination wedding • Story pitch writing, proofing, and distribution • Development of priority pitching list for press trips, media missions, chef events, and more • On-going daily pitching services needed to secure positive travel coverage for Clearwater • Daily media monitoring • Media clip evaluation by AEV (advertising equivalence value) and our proprietary Content GradeTM • Media clips alerts via email as they are published • Distribution of media clips to local stakeholders who are featured • On-going evaluation of PR services in the form of an ROI • On-going management by PR strategist in the form of our RPIE planning process (see page 24, Tab 3) Cost: • $62,150.00 P. 59City of Clearwater - Tourism Marketing Services - #40-19 Press Trips: Press trip services include pitching, outreach to local stakeholders, itinerary planning and more. Deliverables: • Two (2) group press trips for up to three (3) journalists on each trip and a maximum of five (5) individual press trips. Each press trip will be focused on specific destination brand narratives as a theme for the activities offered. • Pitching services to meet number of press trips to be offered • On-site staffing by Bandwagon team to lead press trips on an as needed basis • Itinerary planning and development with local stakeholders • Pre-trip communications and travel planning for journalists • Post-trip communications and wrap-up report for each press trip • Media clip evaluation by AEV (advertising equivalence value) and our proprietary Content GradeTM • Media clips alerts via email as they are published • Distribution of media clips to local stakeholders who are featured • On-going evaluation of PR services in the form of an ROI • On-going management by PR strategist in the form of our RPIE planning process (see page 24, Tab 3) Cost: • $57,117.00 (includes travel fees for journalists and Bandwagon on-site host) NYC Media Mission: Services include outreach to NYC media, itinerary planning and more. Deliverables: • Pitching services to establish a minimum of twelve appointments with journalists who have an interest in Clearwater • On-site staffing by Bandwagon team • Itinerary planning and development • Pre-trip communications for journalists and travel planning • Post-trip journalist communications and wrap-up report for client • Media clip evaluation by AEV (advertising equivalence value) and our proprietary Content GradeTM • Media clips alerts via email as they are published • Distribution of media clips to local stakeholders who are featured • On-going evaluation of PR services in the form of an ROI • On-going management by PR strategist in the form of our RPIE planning process (see page 24, Tab 3) Cost: • $24,750.00 includes travel for Bandwagon team P. 60 City of Clearwater - Tourism Marketing Services - #40-19 Instagram Management: Services include photography, copywriting, scheduling, community management, and more. Deliverables: • Custom photography to produce twenty (20) new Instagram posts per month • Photography and travel expenses included • Copywriting, creative services, and community management • On-site staffing by Bandwagon team to staff photo shoots • Itinerary planning and development with local stakeholders • Pre-trip communications with stakeholders and travel planning for photography team • Monthly analytics and recommendations to be included with monthly activity report • On-going evaluation of services in the form of an ROI • On-going management by social media strategist in the form of our RPIE planning process (see page 24, Tab 3) Cost: • $36,315.00 (includes travel and photography fees) NYC Chef Event: Services include planning, pitching, chef coordination, and on- site execution. Deliverables: • Location scouting and booking • Pitching services to establish a minimum of twelve journalists to attend who have an interest in Clearwater • On-site staffing by Bandwagon team • Menu development and shopping list with selected chef • Arrangements to get groceries and food delivered to event venue • Itinerary planning and development • Cooking equipment and utensil rental • Journalist swag bags and takeaways • Pre-trip communications for journalists and travel planning • Post-trip journalist communications and wrap-up report for client • Media clip evaluation by AEV (advertising equivalence value) and our proprietary Content GradeTM • Media clips alerts via email as they are published • Distribution of media clips to local stakeholders who are featured • On-going evaluation of PR services in the form of an ROI • On-going management by PR strategist in the form of our RPIE planning process (see page 24, Tab 3) Cost: • $24,750.00 (included travel and facility fees) P. 61City of Clearwater - Tourism Marketing Services - #40-19 Account Management: Services include those needed to manage account on a day- by-day basis and access to executive leadership for strategic planning and on-going evaluation of Bandwagon team. Deliverables: • Monthly industry e-newsletter • Day-to-day account maintenance • Two (2) monthly status/planning calls • Monthly activity report • All travel expenses for Bandwagon team for meetings, site visits, press trips and other necessary events • Bandwagon support staff and internal teams • All postage, shipping and other related account management expenses • Strategic partnership planning between local chambers and stakeholders Cost: • $27,500.00 (includes travel fees) Crisis PR: Services are to be used as needed in the event of a natural disaster or other crisis that impacts tourism to Clearwater. Deliverables: • Crisis services can be in the form of consultation by phone, written talking points, on-site crisis management, media training workshops and more. Cost: • $5,000.00 contingency billed at $250 per hour on as needed basis • Media trainings can be offered on an as needed basis for $18,000 each. One media training can accommodate four (4) individuals. P. 62 City of Clearwater - Tourism Marketing Services - #40-19 Website: Services include graphic design, project management, monthly hosting, content update services, development/coding costs, and necessary plug-ins to manage event calendar. Deliverables: • Design and development of a new website • Two (2) hours monthly of content updates • Monthly analytics report • Monthly hosting fees • Daily backup and malware scan for protection against hackers and viruses • Strategic partnership planning between local chambers and stakeholders for content development Cost: • $19,500.00 P. 65City of Clearwater - Tourism Marketing Services - #40-19 P. 66 City of Clearwater - Tourism Marketing Services - #40-19 P. 67City of Clearwater - Tourism Marketing Services - #40-19 P. 68 City of Clearwater - Tourism Marketing Services - #40-19 P. 69City of Clearwater - Tourism Marketing Services - #40-19 NEW ORLEANS LAFAYETTE 612 Gravier Street First and Second Floors New Orleans, LA 70130 405 West Main Street Lafayette, LA 70501 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6739 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 15.1 SUBJECT/RECOMMENDATION: Approve the 2020 City Council Meeting Schedule. SUMMARY: Generally, City Council meetings are at 6:00 p.m. on the first and third Thursday of each month. The accompanying work sessions are at 9:00 a.m. on the preceding Monday, unless the Monday is a holiday, in which case the work session is on Tuesday. Per Council Rules, no meetings are held the first Thursday in January and July and the third Thursday in December. Please note the following exceptions: ·The February 17 work session has been moved to Tuesday, February 18 at 9:00 a.m. due to President’s Day. ·The October 15 council meeting has been moved to Wednesday, October 14 at 6:00 p.m. due to Jazz Holiday. Please note the dates for the Florida League of Cities Annual Conference and Legislative Conference have not been confirmed. Staff will ask to reschedule council meetings if there any conflicts once the conferences have been scheduled. Page 1 City of Clearwater Printed on 9/13/2019 2020 Council Schedule Intranet (last rev.08/26/19) 2020 CITY COUNCIL MEETING SCHEDULE DRAFT WORK SESSION Time CITY COUNCIL MEETING Time Completed Items & attachments due to Agenda Program Items due to City Clerk Monday January 13 9:00 a.m.Thursday January 16 6:00 p.m.December 30, ‘19 January 6 Monday February 3 9:00 a.m.Thursday February 6 6:00 p.m.January 17 January 27 Tuesday February 18 9:00 a.m.Thursday February 20 6:00 p.m.February 3 February 10 Monday March 2 9:00 a.m.Thursday March 5 6:00 p.m.February 14 February 24 Monday March 16 9:00 a.m.Thursday March 19 6:00 p.m.March 2 March 9 Monday March 30 9:00 a.m.Thursday April 2 6:00 p.m.March 16 March 23 Monday April 13 9:00 a.m.Thursday April 16 6:00 p.m.March 30 April 6 Monday May 4 9:00 a.m.Thursday May 7 6:00 p.m.April 20 April 27 Monday May 18 9:00 a.m.Thursday May 21 6:00 p.m.May 4 May 7 Monday June 1 9:00 a.m.Thursday June 4 6:00 p.m.May 18 May 22 Monday June 15 9:00 a.m.Thursday June 18 6:00 p.m.June 1 June 4 Monday July 13 9:00 a.m.Thursday July 16 6:00 p.m.June 29 July 6 Monday August 3 9:00 a.m.Thursday August 6 6:00 p.m.July 20 July 27 Monday August 17 9:00 a.m.Thursday August 20 6:00 p.m.August 3 August 10 Monday August 31 9:00 a.m.Thursday September 3 6:00 p.m.August 17 August 24 Monday September 14 9:00 a.m.Thursday September 17 6:00 p.m.August 31 September 4 Monday September 28 9:00 a.m.Thursday October 1 6:00 p.m.September 14 September 21 Monday October 12 9:00 a.m.Wednesday October 14 6:00 p.m.September 28 October 5 Monday November 2 9:00 a.m.Thursday November 5 6:00 p.m.October 19 October 26 Monday November 16 9:00 a.m.Thursday November 19 6:00 p.m.November 2 November 9 Monday November 30 9:00 a.m.Thursday December 3 6:00 p.m.November 16 November 23 Monday December 14 9:00 a.m.Thursday December 17 6:00 p.m.November 30 December 7 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6775 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: City Manager Verbal Report In Control: Council Work Session Agenda Number: 16.1 SUBJECT/RECOMMENDATION: Pedal Pub Memo SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 9/13/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6694 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Council Discussion Item In Control: Council Work Session Agenda Number: 18.1 SUBJECT/RECOMMENDATION: Fence Code - Councilmember Polglaze SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 9/13/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6807 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Council Discussion Item In Control: Council Work Session Agenda Number: 18.2 SUBJECT/RECOMMENDATION: Gun Resolution - Mayor Cretekos SUMMARY: Page 1 City of Clearwater Printed on 9/13/2019 Resolution No. 19- RESOLUTION NO. 19- A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA, SUPPORTING LEGISLATION THAT WOULD PROVIDE A BAN ON HIGH-CAPACITY AMMUNITION CLIPS AND MILITARY-STYLE ASSAULT WEAPONS; SUPPORTING A NATIONAL “RED FLAG” LAW; SUPPORTING MORE STRINGENT RULES REGARDING BACKGROUND CHECKS, ESPECIALLY AT GUN SHOWS; ENCOURAGING CONGRESS AND ALL FEDERAL ELECTED OFFICIALS TO ADOPT SUCH LEGISLATION; PROVIDING AN EFFECTIVE DATE. WHEREAS, Florida has recently been the scene of two tragic mass killings, and residents continue to read of gun violence throughout the state and country; and WHEREAS, while the City of Clearwater understands the significance of the 2nd Amendment to the Constitution, it also supports the guiding principle of American government that all men are entitled to “life, liberty, and the pursuit of happiness”; and WHEREAS, the City of Clearwater is concerned over the escalation of mass shootings as well as those individual incidents which have resulted in death and injuries; and WHEREAS, this spate of recent tragic shootings at places such as schools, movie theatres, shopping malls, religious institutions, and neighborhoods has also underscored the need for improved access to mental health treatment that meets standards of care; and WHEREAS, the City of Clearwater believes that law enforcement personnel are having more difficulty in aggressively pursuing those who obtain and use guns illegally and in tracking the movement of guns used in crimes; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That the City of Clearwater supports legislation that would provide a man on high-capacity ammunition clips and military-style assault weapons, a national “red flag” law, and supports more stringent rules regarding background checks, especially at gun shows, as responsible measures to provide for the public’s safety while maintaining individual rights and calls on its Members of Congress and all federal elected officials to adopt such legislation, without further delay. Resolution No. [MU12-9100-028/240733/1] 2 Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this _______ day of _____________, 2019. ____________________________ George N. Cretekos Mayor Approved as to form: Attest: __________________________ _____________________________ Pamela K. Akin Rosemarie Call City Attorney City Clerk Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6649 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 22.1 SUBJECT/RECOMMENDATION: September Service Awards SUMMARY: 5 Years of Service Kyia Price Police Sarah Jameson Library Kristina Pasley Library 10 Years of Service Leroy Bostick Solid Waste Carol Frahmann Library Jacqueline Lewis Gas Timothy Jones Solid Waste 15 Years of Service Theodore Mellis Engineering/Traffic Charles Shuman General Services 20 Years of Service Edith Jones Public Utilities Eric Kleinman Parks and Recreation Leroy Chin Parks and Recreation Joseph Farrar Solid Waste Chad Reed Police Matthew Dupree Police 25 Years of Service Joseph Hill Solid Waste Page 1 City of Clearwater Printed on 9/13/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6710 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 22.2 SUBJECT/RECOMMENDATION: Life Insurance Awareness Month Proclamation - Ms. Katherine Jones, National Association of Insurance and Financial Advisors (NAIFA). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 9/13/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6711 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 22.3 SUBJECT/RECOMMENDATION: United Way Month Proclamation - Tony Magganas, Clearwater Gas System SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 9/13/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6771 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 22.4 SUBJECT/RECOMMENDATION: Energy Efficiency Day Proclamation - Sheridan Boyle, Sustainability Coordinator SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 9/13/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6788 Agenda Date: 9/16/2019 Status: Agenda ReadyVersion: 1 File Type: Presentation(s) for Council Meeting In Control: Council Work Session Agenda Number: 22.5 SUBJECT/RECOMMENDATION: State of the City Presentation - City Manager Bill Horne SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 9/13/2019