08/01/2019Thursday, August 1, 2019
6:00 PM
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Main Library - Council Chambers
City Council
Meeting Agenda
August 1, 2019City Council Meeting Agenda
Welcome. We are glad to have you join us. If you wish to address the Council, please complete a
Comment Card. Comment Cards are on the right-hand side of the dais by the City Clerk. When
recognized, please hand your card to the Clerk, approach the podium and state your name. Persons
speaking before the City Council shall be limited to 3 minutes unless otherwise noted under Public
Hearings. For other than "Citizens to be heard regarding items not on the Agenda," a spokesperson for
a group may speak for 3 minutes plus an additional minute for each person in the audience that waives
their right to speak, up to a maximum of 10 minutes. Prior to the item being presented, please obtain
the form to designate a spokesperson from the City Clerk. Up to 60 minutes of public comment will be
allowed for an agenda item. No person shall speak more than once on the same subject unless
granted permission by the City Council. The City of Clearwater strongly supports and fully complies
with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting
if you require special accommodations at 727-562-4090. Assisted Listening Devices are available.
Kindly refrain from using cell phones and electronic devices during the meeting.
1. Call to Order
2. Invocation
3. Pledge of Allegiance
4. Special recognitions and Presentations (Proclamations, service awards, or other
special recognitions. Presentations by governmental agencies or groups providing
formal updates to Council will be limited to ten minutes.)
4.1 Diversity Leadership Council Poster Presentation - Tabitha Green, Library and
Karla Deas, Planning and Development
4.2 United States Coast Guard Appreciation Month Proclamation
5. Approval of Minutes
5.1 Approve the July 18, 2019 City Council Meeting Minutes as submitted in written
summation by the City Clerk.
6. Citizens to be heard re items not on the agenda
Public Hearings - Not before 6:00 PM
Page 2 City of Clearwater Printed on 8/1/2019
August 1, 2019City Council Meeting Agenda
7. Administrative Public Hearings
- Presentation of issues by City staff
- Statement of case by applicant or representative (5 min.)
- Council questions
- Comments in support or opposition (3 min. per speaker or 10 min
maximum as spokesperson for others that have waived their time)
- Council questions
- Final rebuttal by applicant or representative (5 min.)
- Council disposition
7.1 Declare surplus, for the purpose of donation for development of affordable
housing, real property located at 1529 South Washington, approve the Real
Property Donation Agreement between the City and Habitat for Humanity of
Pinellas County, Inc. and authorize the appropriate officials to execute same,
together with all other instruments required to affect closing. (APH)
7.2 Approve the City of Clearwater’s Fiscal Year (FY) 2019/2020 Annual Action
Plan, which is the 4th Action Plan of the FY2016/2017 - FY2019/2020 Four-Year
Consolidated Plan, to implement the goals and objectives set forth in the
Consolidated Plan, and authorize the appropriate officials to enter into
agreements with HUD and organizations approved for funding together with
authorization to execute administrative adjustments to same as needed. (APH)
8. Second Readings - Public Hearing
8.1 Adopt Ordinance 9283-19 on second reading, amending the future land use
element of the Comprehensive Plan of the city to change the land use
designation for certain real properties whose post office addresses are 3003
Merrill Avenue, 3025 Merrill Avenue and 510 Moss Avenue, all within Clearwater,
Florida 33759 from Residential Low (RL) to Residential Urban (RU).
8.2 Adopt Ordinance 9287-19 on second reading, annexing certain unaddressed
real property located approximately 230 feet north or Pine Place and
approximately ¼ mile east of North Highland Avenue, Clearwater, Florida 33755
into the corporate limits of the city and redefining the boundary lines of the city
to include said addition.
8.3 Adopt Ordinance 9288-19 on second reading, amending the future land use
plan element of the Comprehensive Plan to designate the land use for certain
unaddressed real property located approximately 230 feet north or Pine Place
and approximately ¼ mile east of North Highland Avenue, Clearwater, Florida
33755, upon annexation into the City of Clearwater, as Residential Urban (RU).
8.4 Adopt Ordinance 9289-19 on second reading, amending the Zoning Atlas of the
city by zoning certain unaddressed real property located approximately 230 feet
north or Pine Place and approximately ¼ mile east of North Highland Avenue,
Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Low
Medium Density Residential (LMDR).
Page 3 City of Clearwater Printed on 8/1/2019
August 1, 2019City Council Meeting Agenda
8.5 Adopt Ordinance 9290-19 on second reading, annexing certain real properties
whose post office addresses are 3053 Terrace View Lane and 815 Glen Oak
Avenue East, all within Clearwater, Florida 33759 into the corporate limits of the
city and redefining the boundary lines of the city to include said addition.
8.6 Adopt Ordinance 9291-19 on second reading, amending the future land use
plan element of the Comprehensive Plan to designate the land use for certain
real properties whose post office addresses are 3053 Terrace View Lane and
815 Glen Oak Avenue East, all within Clearwater, Florida 33759, upon
annexation into the City of Clearwater, as Residential Low (RL).
8.7 Adopt Ordinance 9292-19 on second reading, amending the Zoning Atlas of the
city by zoning annexing certain real properties whose post office addresses are
3053 Terrace View Lane and 815 Glen Oak Avenue East, all within Clearwater,
Florida 33759, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
9. City Manager Reports
9.1 Accept a Drainage and Utility Easement from Main 19, LLC for the construction,
installation and maintenance of city utilities on real property located at 26996 Us
Hwy 19 North and adopt Resolution 19-16.
9.2 Accept a sidewalk easement from the property owners for the installation, repair
and maintenance of a sidewalk on real property located at 1538 Oakwood
Street and adopt Resolution 19-20.
9.3 Accept a 5-ft. Utility Easement from the property owners for the construction,
installation and maintenance of facilities on real property located at 1593
Jasmine Way and adopt Resolution 19-21.
9.4 Approve a two-year agreement and a work order to Jones Edmunds and
Associates, Inc. of Tampa FL, in the amount of $2,090,228, for Marshall Street
Water Reclamation Facility (WRF) Influent Pump Station (IPS) and Headworks
Replacement project (18-0026-UT) and authorize the appropriate officials to
execute same.
9.5 Authorize the award of Invitation to Bid 42-19, fire hydrants and parts, to Empire
Pipe Orlando, FL in the annual not-to-exceed amount of $140,000, with two
one-year extensions at the City’s discretion, and authorize the appropriate
officials to execute same.
9.6 Approve Renewal of License and Maintenance Services Agreement with
Accela, Inc. of San Ramon, CA, for an amount not to exceed $800,000.00 for
land management and public engagement software licensing and maintenance
and authorize the appropriate officials to execute same.
Page 4 City of Clearwater Printed on 8/1/2019
August 1, 2019City Council Meeting Agenda
9.7 Approve an Event Agreement (Agreement) between the City and Beasley Media
Group, LLC for MAXIMA’S Hispanic Heritage Concert (Event) to be held at
Coachman Park on October 13, 2019 and authorize the appropriate officials to
execute same.
9.8 Reappoint Candace Hays to the Sister Cities Advisory Board, as the Clearwater
Sister Cities, Inc. representative, with term to expire July 31, 2023.
10. City Attorney Reports
11. Closing comments by Councilmembers (limited to 3 minutes)
12. Closing Comments by Mayor
13. Adjourn
Page 5 City of Clearwater Printed on 8/1/2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-6497
Agenda Date: 8/1/2019 Status: Agenda ReadyVersion: 1
File Type: Special recognitions
and Presentations
(Proclamations, service awards,
or other special recognitions.
Presentations by government
agencies or groups providing
formal updates to Council will be
limited to ten minutes.)
In Control: Council Work Session
Agenda Number: 4.1
SUBJECT/RECOMMENDATION:
Diversity Leadership Council Poster Presentation - Tabitha Green, Library and Karla Deas,
Planning and Development
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 8/1/2019
| 1 CITY OF CLEARWATER
2019
Diversity
Leadership Council
Poster Contest
Age Group 5 - 8
3rd Place, Age 5-8: Maxwell Gipson, 6
2nd Place, Age 5-8: Aiden Latham, 8
1st Place, Age 5-8: Diego Vargas, 6
Age Group 9 - 12
3rd Place, Age 9-12: DeShyia Thornton, 12
2nd Place, Age 9 - 12: Brody Conley, 11
1st Place, Age 9-12: A’laysha Patterson, 12
Age Group 13 & Up
3rd Place, Age 13 & Up: Divinity Black, 15
2nd Place, Age 13 & Up: Shelby Smith, 14
1st Place, Age 13 & Up: Danielle Roberts, 13
Grand Prize Winners
3rd Place Grand Prize Winner: Brody Conley, 11
2nd Place Grand Prize Winner: A’laysha Patterson, 12
Grand Prize Winner: Danielle Roberts, 13
| 18 CITY OF CLEARWATER
2019
Diversity
Leadership Council
Poster Contest
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-6498
Agenda Date: 8/1/2019 Status: Agenda ReadyVersion: 1
File Type: Special recognitions
and Presentations
(Proclamations, service awards,
or other special recognitions.
Presentations by government
agencies or groups providing
formal updates to Council will be
limited to ten minutes.)
In Control: Council Work Session
Agenda Number: 4.2
SUBJECT/RECOMMENDATION:
United States Coast Guard Appreciation Month Proclamation
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 8/1/2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-6346
Agenda Date: 8/1/2019 Status: Agenda ReadyVersion: 1
File Type: MinutesIn Control: City Council
Agenda Number: 5.1
SUBJECT/RECOMMENDATION:
Approve the July 18, 2019 City Council Meeting Minutes as submitted in written summation by
the City Clerk.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 8/1/2019
City Council Meeting Minutes July 18, 2019
Page 1
City of Clearwater
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Meeting Minutes
Thursday, July 18, 2019
6:00 PM
Main Library - Council Chambers
City Council
Draft
City Council Meeting Minutes July 18, 2019
Page 2
City of Clearwater
Roll Call
Present: 5 - Mayor George N. Cretekos, Councilmember Jay Polglaze,
Councilmember Hoyt Hamilton, Vice Mayor Bob Cundiff and
Councilmember David Allbritton
Also Present: William B. Horne II – City Manager, Micah Maxwell – Deputy City
Manager, Michael Delk – Interim Assistant City Manager, Pamela K.
Akin City Attorney, and Nicole Sprague – Official Records &
Legislative Services Coordinator.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
Unapproved
1. Call to Order – Mayor Cretekos
The meeting was called to order at 6:00 p.m. in Council Chambers at the
Main Library. 2. Invocation – Pastor Emeritus John Thompson from Countryside Christian
Church 3. Pledge of Allegiance – Councilmember Hamilton
4. Special recognitions and Presentations (Proclamations, service awards, or other
special recognitions. Presentations by governmental agencies or groups providing
formal updates to Council will be limited to ten minutes.) – Given.
4.1 July Service Awards – Matthew Anderson
4.2 Police Department Re-accreditation - Chief Slaughter
Police Chief Daniel Slaughter presented Council with reaccreditation
plaque.
5. Approval of Minutes
5.1 Approve the June 20, 2019 City Council Meeting Minutes as submitted in written
summation by the City Clerk.
Draft
City Council Meeting Minutes July 18, 2019
Page 3
City of Clearwater
Councilmember Hamilton moved to approve the June 20, 2019
City Council Meeting Minutes as submitted in written summation
by the City Clerk. The motion was duly seconded and carried
unanimously.
6. Citizens to be heard re items not on the agenda
Dean Falk expressed concern with Community Development Board
members not receiving a manual that was given to past members. He
opposed the Board's recent decision regarding the development on
Edgewater Drive.
Mark Bunker reported a lack of landscaping on a parcel the City
maintains and questioned the mowing frequency of public areas.
Drew Thornsbrough said he was denied a permit for a 6-ft. privacy fence
and requested consideration to amend the code to allow the privacy
fence, which is permitted in the City of Largo and in Pinellas County.
7. Consent Agenda – Approved as submitted.
7.1 Approve Engineer of Record (EOR) Supplemental Work Order One to McKim and
Creed, Inc. in the amount of $96,600 for Inflow and Infiltration Flow Monitoring
(18-0023-UT) and authorize the appropriate officials to execute same. (consent)
7.2 Approve Engineer of Record (EOR) Supplemental Work Order 1 to Atkins North
America, in the amount of $58,933, for Cooper’s Point (18-0009-EN) and authorize the
appropriate officials to execute same. (consent)
7.3 Approve a five-year agreement with Carollo Engineers, Inc., of Sarasota, FL, in the
amount of $1,531,351 for Water Treatment Plant Number 2 System Improvements -
Phase A (18-0034-UT) and authorize the appropriate officials to execute same. (consent)
7.4 Approve the extension of the Emergency Medical Services ALS First Responder Growth
Management Agreement between Pinellas County and City of Clearwater for one
additional one-year term, extending through September 30, 2020, and authorize the
appropriate officials to execute same. (consent)
7.5 Authorize award of Invitation to Bid Number 38-19, Storage Area Network (SAN)
Equipment, to Extensys, Inc., of Tampa FL, for installation and support of new SAN
equipment, in the amount of $767,000, and authorize the appropriate officials to execute
same. (consent) Draft
City Council Meeting Minutes July 18, 2019
Page 4
City of Clearwater
7.6 Authorize a contract in the amount of $320,000.00 to Spectrum Enterprise of St. Louis,
MO, for internet access and point-to-point data network services, and authorize the
appropriate officials to execute same. (consent)
7.7 Approve an addendum to authorize the City an option for three 1-year renewal periods,
for the contract between Property Registration Champions, LLC., a Florida limited liability
company, and the City of Clearwater to manage the City's Foreclosure Property Registry
and authorize the appropriate officials to execute same. (consent)
7.8 Authorize the award of Invitation to Bid 28-19, Manhole Rings and Covers, to Fortiline,
Inc. of Tampa, FL, in the annual not-to-exceed amount of $60,000, with two one-year
extensions at the City’s discretion and authorize the appropriate officials to execute
same. (consent)
7.9 Appoint Christina M. Joseph to the Marine Advisory Board with term to expire July 31,
2023. (consent)
7.10 Appoint Gary H. Baker, Greg A. Brown and Meg Taylor to the Nuisance Abatement
Board with terms to expire August 31, 2023. (consent)
7.11 Appoint Lucas Geraldi-Smith to the Sister Cities Advisory Board, as the youth member
representative, to fill the remainder of an unexpired term through October 31, 2020.
(consent)
7.12 Appoint Sioux Hart to the Brownfields Advisory Board, as a Clearwater resident member,
with term to expire July 31, 2023. (consent)
7.13 Designate Mayor Cretekos to serve as the City's official voting delegate at the Florida
League of Cities' Annual Conference, August 15-17, 2019. (consent)
Councilmember Allbritton moved to approve the Consent Agenda
as submitted and authorize the appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
Public Hearings - Not before 6:00 PM 8. Administrative Public Hearings
8.1 Adopt a tentative millage rate of 5.9550 mills for fiscal year 2019/20; set public hearing Draft
City Council Meeting Minutes July 18, 2019
Page 5
City of Clearwater
dates on the budget for September 5, 2019 and September 19, 2019, to be held no
earlier than 6:00 p.m., and schedule a special council meeting on Thursday, August 22 at
3:00 p.m. to fully discuss the proposed budget.
In accordance with the Truth in Millage (TRIM) process, the City Council must
adopt a tentative millage rate and set public hearing dates prior to finalizing and
adopting a budget. This information must be provided to the Pinellas County
Property Appraiser and Tax Collector by August 4, 2018. The City's proposed
millage rate and public hearing dates will be included on the TRIM notices
mailed to taxpayers in August. This tentative rate cannot be increased without
first-class mailing notification to each taxpayer at the expense of the City of
Clearwater, not less than 10 days and not more than 15 days before the public
hearing.
The City Manager's recommended millage rate is 5.9550 mills, the same as the
current year. This rate is 6.01% more than the rolled back rate of 5.6176 mills.
The rolled-back rate is the millage rate that will provide the City with the same
property tax revenue as was levied in the prior year. If the proposed millage rate
of 5.9550 mills is adopted, the City's ordinance adopting the millage rate will
reflect a 6.01% increase from the rolled-back rate of 5.6176 mills.
The proposed millage rate as well as other TRIM millage rates will be noted on
the 2019 compliance forms as follows:
5.9550 mills - Tentative millage rate
5.6176 mills - Rolled-back millage rate
6.5662 mills - Maximum majority vote rate
7.2228 mills - Maximum two-thirds vote rate
Staff would also like to schedule a special council meeting in August to fully
discuss the proposed budget. The following dates are dates available:
Tuesday, August 13 at 3 p.m. and Thursday, August 22 at 3 p.m.
At the July 15 work session, there was council consensus to schedule the
special council meeting on Thursday, August 22.
Budget Manager Kayleen Kastel provided a PowerPoint presentation.
In response to questions, Ms. Kastel said the roll back rate is the rate that
would hold revenues to last year's amount. The roll back rate has nothing
to do with expenditures.
Councilmember Polglaze moved to adopt a tentative millage rate of
5.9550 mills for fiscal year 2019/20; set public hearing dates on
the budget for September 5, 2019 and September 19, 2019, to be Draft
City Council Meeting Minutes July 18, 2019
Page 6
City of Clearwater
held no earlier than 6:00 p.m., and schedule a special council
meeting on Thursday, August 22 at 3:00 p.m. to fully discuss the
proposed budget. The motion was duly seconded and carried
unanimously.
8.2 Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for an unaddressed parcel on Pine Place and pass Ordinances 9287-19,
9288-19 and 9289-19 on first reading. (ANX2019-05012)
This voluntary annexation petition involves a 0.452-acre property consisting of
one parcel of land which is currently vacant. The property is located
approximately 230 feet north of Pine Place and approximately ¼ mile east of
North Highland Avenue. The property is contiguous to existing city boundaries
on all sides. The annexation of the property will eliminate an enclave. It is
proposed that the property be assigned a Future Land Use Map designation of
Residential Urban (RU) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The property does not currently receive any services from the City of
Clearwater. The closest sanitary sewer and water lines are located to
the south within the Pine Place right-of-way, and future connections
would occur through the utility and drainage easement along the
southeastern portion of the property. The applicant is aware that the
City's sewer and water impact and assessment fees must be paid in full
prior to connection and is aware of the additional costs to extend city
sewer and water service to this property should it redevelop in the future.
Collection of solid waste will be provided by the City of Clearwater. The
property is located within Police District II and service will be
administered through the district headquarters located at 645 Pierce
Street. Fire and emergency medical services will be provided to this
property by Station #51 located at 1720 Overbrook Avenue. The City has
adequate capacity to serve this property with sanitary sewer, solid
waste, water, police, fire and EMS service. The proposed annexation will
not have an adverse effect on public facilities and their levels of service;
and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban Draft
City Council Meeting Minutes July 18, 2019
Page 7
City of Clearwater
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
• The proposed Residential Urban (RU) Future Land Use Map category is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 7.5
units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District. If this
parcel were to develop in the future, any proposed development would
be required to meet the standards of the Low Medium Density
Residential (LMDR) District. The proposed annexation is therefore
consistent with the Countywide Plan and the City’s Comprehensive Plan
and Community Development Code; and
• The property proposed for annexation is contiguous to existing city
boundaries on all sides; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
Vice Mayor Cundiff moved to approve the annexation, initial
Future Land Use Map designation of Residential Urban (RU) and
initial Zoning Atlas designation of Low Medium Density
Residential (LMDR) District for an unaddressed parcel on Pine
Place. The motion was duly seconded and carried unanimously.
Ordinance 9287-19 was presented and read by title only.
Councilmember Hamilton moved pass Ordinance 9287-19 on first
reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton
Ordinance 9288-19 was presented and read by title only.
Councilmember Allbritton moved to pass Ordinance 9288-19 on
first reading. The motion was duly seconded and upon roll call,
the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton
Ordinance 9289-19 was presented and read by title only.
Councilmember Polglaze moved to pass Ordinance 9289-19 on Draft
City Council Meeting Minutes July 18, 2019
Page 8
City of Clearwater
first reading. The motion was duly seconded and upon roll call,
the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton
8.3 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 815 Glen Oak Avenue E. and 3053 Terrace View Lane, and pass Ordinances
9290-19, 9291-19, and 9292-19 on first reading. (ANX2019-05013)
These voluntary annexation petitions involve two parcels of land totaling
0.374 acres, occupied by single-family homes. The properties are
generally located north of Drew Street, south of SR 590, and within ¼ mile
west of McMullen Booth Road. The applicants are requesting annexation
to receive sanitary sewer and solid waste service from the City and have
already been connected to the city sanitary sewer as part of the Kapok
Terrace Sanitary Sewer Extension Project. The properties are contiguous
to existing city limits along at least one boundary. It is proposed that the
properties be assigned a Future Land Use Map designation of Residential
Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water and sanitary sewer service
from the City of Clearwater. Collection of solid waste will be
provided to the parcels by the City. The properties are located
within Police District III and service will be administered through
the district headquarters located at 2851 N. McMullen Booth Road.
Fire and emergency medical services will be provided to these
properties by Station 49 located at 565 Sky Harbor Drive. The City
has adequate capacity to serve these properties with solid waste,
police, fire and EMS service. The proposed annexations will not
have an adverse effect on public facilities and their levels of
service; and
• The proposed annexations are consistent with and promote the
following objectives and policy of the Clearwater Comprehensive
Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban service
area shall be promoted through application of the Clearwater
Community Development Code. Draft
City Council Meeting Minutes July 18, 2019
Page 9
City of Clearwater
Objective A.7.2 Diversify and expand the City’s tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map
category to be assigned to both properties is consistent with the
Countywide Plan designation. This designation primarily permits
residential uses at a density of 5 units per acre. The proposed
zoning district to be assigned to the properties is Low Medium
Density Residential (LMDR). The use of the subject properties is
consistent with the uses allowed in the District and the properties
exceed the District’s minimum dimensional requirements. The
proposed annexations are therefore consistent with the
Countywide Plan and the City’s Comprehensive Plan and
Community Development Code; and
• The properties proposed for annexation are contiguous to existing
city limits along at least one boundary; therefore, the annexations
are consistent with Florida Statutes Chapter 171.044.
Vice Mayor Cundiff moved to approve the annexation, initial
Future Land Use Map designation of Residential Low (RL) and
initial Zoning Atlas designation of Low Medium Density
Residential (LMDR) District for 815 Glen Oak Avenue E. and 3053
Terrace View Lane. The motion was duly seconded and carried
unanimously.
Ordinance 9290-19 was presented and read by title only.
Councilmember Hamilton moved to pass Ordinance 9290-19 on
first reading. The motion was duly seconded and upon roll call,
the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton
Ordinance 9291-19 was presented and read by title only.
Councilmember Allbritton moved to pass Ordinance 9291-19 on
first reading. The motion was duly seconded and upon roll call,
the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton Draft
City Council Meeting Minutes July 18, 2019
Page 10
City of Clearwater
Ordinance 9292-19 was presented and read by title only.
Councilmember Polglaze moved to pass Ordinance 9292-19 on
first reading. The motion was duly seconded and upon roll call,
the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton
8.4 Approve a Future Land Use Map amendment from the Residential Low (RL) category to
the Residential Urban (RU) category for 3003 Merrill Avenue, 3025 Merrill Avenue and
510 Moss Avenue and pass Ordinance 9283-19 on first reading. (LUP2019-03001)
This future land use amendment involves three parcels of land located on
the south side of Merrill Avenue and west of Moss Avenue, approximately
705 feet west of McMullen Booth Road. Saxony Company Inc. owns the
easternmost parcel, 510 Moss Avenue, which is about 0.20 acres. They
also own the middle plot, 3025 Merrill Avenue, which is about 0.70 acres,
in conjunction with Advanta IRA Services. The western parcel, 3003 Merrill
Avenue, is approximately 0.40 acres and is owned by Robin J. Sloan. The
three parcels combined are a total of 1.30 acres.
The request is to change the properties’ Future Land Use Map designation
from Residential Low (RL) to Residential Urban (RU). There is no need to
request a rezoning of the properties as the current Low Medium Density
Residential (LMDR) District is consistent with the proposed future land
use designation.
Currently, there is a single-family dwelling on each parcel. The applicant
has indicated the intent is to redevelop at least two of the parcels, 510
Moss Avenue and 3025 Merrill Avenue, with detached dwellings that fit the
need of the market, with a smaller footprint allowing them to make better
use of the limited area they have available. However, no site plan
application has been submitted at this time. The property owner of 3003
Merrill Avenue has requested the same changes to her property so that all
three parcels within the block, on the south side of Merrill Avenue would
have the same future land use.
The Planning and Development Department has determined that the
proposed Future Land Use Map amendment is consistent with the
provisions of the Community Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive
Plan and the Countywide Plan Rules.
• The proposed amendment is compatible with the surrounding
properties and character of the neighborhood.
• Sufficient public facilities are available to serve the properties. Draft
City Council Meeting Minutes July 18, 2019
Page 11
City of Clearwater
• The proposed amendment will not have an adverse impact on the
natural environment.
• The proposed amendment will not have an adverse impact on the
use of the property in the immediate area.
The underlying Countywide Plan Map category on the proposed
amendment area is consistent with the proposed City of Clearwater future
use land designation of Residential Urban (RU); therefore, no amendment
is required to the Countywide Plan Map. The application is a small-scale
amendment so review and approval by the Florida Department of
Economic Opportunity is not required.
The Community Development Board reviewed this application at its June
18, 2019 public hearing and made a unanimous recommendation of
approval to the council.
In response to a question, Interim Planning and Development Director Gina
Clayton said if the project moves forward as anticipated, there will be six
homes, the same number of houses across the street. A development
application has not been submitted.
Vice Mayor Cundiff moved to approve a Future Land Use Map
amendment from the Residential Low (RL) category to the
Residential Urban (RU) category for 3003 Merrill Avenue, 3025
Merrill Avenue and 512 Moss Avenue. The motion was duly
seconded and carried unanimously.
Ordinance 9283-19 was presented and read by title only.
Councilmember Hamilton moved to pass Ordinance 9283-19 on
first reading. The motion was duly seconded and upon roll call,
the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton
8.5 Approve a Development Agreement between East Shore International Enterprises, LLC
and 411 E S (property owner) and the City of Clearwater, providing for the allocation of
eight units from the Hotel Density Reserve pursuant to Beach by Design, adopt
Resolution 19-06, and authorize the appropriate officials to execute same.
(HDA2019-03001; 400/405/408/409/411 East Shore Drive)
Development Proposal:
No changes have been made to the Development Proposal, Agreement, Draft
City Council Meeting Minutes July 18, 2019
Page 12
City of Clearwater
Conceptual Site Plan or Conceptual Elevations presented at the June 20, 2019
city council meeting.
The owners propose to utilize the otherwise permitted density of 50 units per
acre or 55 units and incorporate an additional eight units from the Hotel Density
Reserve through Beach by Design and an additional 11 units which the
applicant intends to transfer to the site through a Level Two Transfer of
Development Rights application resulting in a total of 74 units (66.367 units per
acre).
The building will be 65 feet in height (from Base Flood Elevation) to roof as
otherwise permitted utilizing the Height Bonus Schedule for the Marina District
of Beach by Design for property totaling one acre or more on both sides of East
Shore Drive and the provision of a publicly accessible boardwalk. In addition to
the proposed boardwalk, the applicant is also providing a publicly-accessible
seating pavilion on the hotel property and adjacent to the proposed boardwalk
further adding to the pedestrian experience.
All existing docks will be removed and replaced with two docks containing a
total of 57 slips of which 35 will be for the exclusive use of hotel guests and 22
will be for public use. This will result in two uses being established on the
property; a hotel and a marina facility. The Development Agreement includes
specific language to limit the specific activities which may take place on the site
ensuring that the “marina facility” component of the site will be compatible with
the overnight accommodations component of the site as well as adjacent and
surrounding uses. Specifically, activities such as servicing, fueling,
pumping-out, commercial chartering and/or and dry-storage of boats and
boating equipment be strictly prohibited and that the marina slips shall be limited
to sale and/or lease to privately-owned boats rather than commercial vessels
for hire.
Consistency with the Community Development Code:
No changes have been made to the Conceptual Site Plan and Elevations
presented at the June 20, 2019 council meeting. The Conceptual Site Plan and
Elevations continue to appear to be consistent with the CDC with regard to:
▪ Minimum Lot Area and Width
▪ Minimum Setbacks
▪ Maximum Height
▪ Minimum Off-Street Parking
▪ Landscaping
Consistency with Beach by Design:
No changes have been made to the Conceptual Site Plan and Elevations
presented at the June 20, 2019 council meeting. The Conceptual Site Plan and
Elevations continue to appear to be consistent with the Beach by Design with
regard to:
▪ Design Guidelines. Draft
City Council Meeting Minutes July 18, 2019
Page 13
City of Clearwater
▪ Height.
▪ The provision of a publicly accessible boardwalk and walkway to access the
boardwalk.
▪ Hotel Density Reserve.
Standards for Development Agreements:
The proposal is in compliance with the standards for development agreements
and is consistent with the Comprehensive Plan.
The proposed Development Agreement would be in effect for a period not to
exceed ten years, meets the criteria for the allocation of rooms from the Hotel
Density Reserve under Beach by Design and includes the following main
provisions:
▪ Provides for the allocation of eight units from the Hotel Density Reserve;
▪ Requires the developer to obtain building permits and certificates of
occupancy in accordance with Community Development Code (CDC)
Section 4-407;
▪ Requires the developer to provide a publically accessible boardwalk to
utilize the Height Bonus in accordance with Beach by Design;
▪ Requires the return of any hotel unit obtained from the Hotel Density
Reserve that is not constructed;
▪ Prohibits the conversion of any hotel unit allocated from the Hotel Density
Reserve to a residential use and requires the recording of a covenant
restricting use of such hotel units to overnight accommodation usage;
▪ Provides evidence that the development complies with the Metropolitan
Planning Organization’s (MPO) countywide approach to the application of
concurrency management for transportation facilities, and includes a
transportation analysis conducted for the development;
▪ Provides that all units in a hotel receiving units from the Reserve shall be
made available to the public as overnight transient hotel guests at all times
through the required hotel reservation system;
▪ That no hotel room in a hotel allocated units from the Reserve will have a full
kitchen;
▪ That a reservation system shall be required as an integral part of the hotel
use and there shall be a lobby/front desk area that must be operated as a
typical lobby/front desk area for a hotel would be operated; and
▪ Requires a legally enforceable mandatory evacuation/closure covenant that
the hotel will be closed as soon as practicable after a hurricane watch that
includes Clearwater Beach is posted by the National Hurricane Center.
Changes to Development Agreements:
Pursuant to Section 4-606.I., CDC, a Development Agreement may be
amended by mutual consent of the parties, provided the notice and public
hearing requirements of Section 4-206 are followed. Revisions to conceptual
site plans and/or architectural elevations attached as exhibits to this
Development Agreement shall be governed by the provisions of Section 4-406,
CDC. Minor revisions to such plans may be approved by the Community
Development Coordinator. Other revisions not specified as minor shall require
an amendment to this Development Agreement. Draft
City Council Meeting Minutes July 18, 2019
Page 14
City of Clearwater
The Planning and Development Department is recommending approval of this
Development Agreement for the allocation of up to eight units from the Hotel
Density Reserve under Beach by Design.
Councilmember Allbritton moved to approve a Development
Agreement between East Shore International Enterprises, LLC
and 411 E S (property owner) and the City of Clearwater,
providing for the allocation of eight units from the Hotel Density
Reserve pursuant to Beach by Design. The motion was duly
seconded and carried unanimously.
Resolution 19-06 was presented and read by title only.
Councilmember Polglaze moved to adopt Resolution 19-06. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton
9. Second Readings - Public Hearing
9.1 Adopt Ordinance 9249-19 on second reading, amending the Clearwater Community
Development Code, Section 5-1002, changing the composition of the Public Art and
Design Board to include a representative from the Clearwater Arts Alliance, Inc. and a
representative from Creative Pinellas.
Ordinance 9249-19 was presented and read by title only. Vice
Mayor Cundiff moved to adopt Ordinance 9249-19 on second and
final reading. The motion was duly seconded and upon roll call,
the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton
9.2 Adopt Ordinance 9277-19 on second reading, vacating a blanket utility easement as
recorded in Official Records Book 5138, Page 489 of the public records of Pinellas
County, Florida.
One individual questioned if Item 9.2 abandoned the easement from
1919 Edgewater. The City Attorney said no.
Draft
City Council Meeting Minutes July 18, 2019
Page 15
City of Clearwater
Ordinance 9277-19 was presented and read by title only.
Councilmember Hamilton moved to adopt Ordinance 9277-19 on
second and final reading. The motion was duly seconded and
upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton
9.3 Adopt Ordinance 9279-19 on second reading, annexing certain real property whose post
office address is 3040 Terrace View Lane, Clearwater, Florida 33759, into the corporate
limits of the city and redefining the boundary lines of the city to include said addition.
Ordinance 9279-19 was presented and read by title only.
Councilmember Allbritton moved to adopt Ordinance 9279-19 on
second and final reading. The motion was duly seconded and
upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton
9.4 Adopt Ordinance 9280-19 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain real property
whose post office address is 3040 Terrace View Lane, Clearwater, Florida 33759, upon
annexation into the City of Clearwater, as Residential Low (RL).
Ordinance 9280-19 was presented and read by title only.
Councilmember Polglaze moved to adopt Ordinance 9280-19 on
second and final reading. The motion was duly seconded and
upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton
9.5 Adopt Ordinance 9281-19 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 3040 Terrace View Lane,
Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
Ordinance 9281-19 was presented and read by title only. Vice
Mayor Cundiff moved to adopt Ordinance 9281-19 on second and
final reading. The motion was duly seconded and upon roll call,
the vote was: Draft
City Council Meeting Minutes July 18, 2019
Page 16
City of Clearwater
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton
9.6 Adopt Ordinance 9293-19 on second reading, amending the Operating Budget for the
Fiscal Year ending September 30, 2019, to reflect increases and decreases in revenues
and expenditures for the General Fund, Special Program Fund, Stormwater Fund, Gas
Fund and Parking Fund.
Ordinance 9293-19 was presented and read by title only.
Councilmember Hamilton moved to adopt Ordinance 9293-19 on
second and final reading. The motion was duly seconded and
upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton
9.7 Adopt Ordinance 9294-19 as amended on second reading, amending the Capital
Improvement Budget for the Fiscal Year ending September 30, 2019, to reflect a net
increase of $375,145.
Ordinance 9294-19 was presented and read by title only.
Councilmember Allbritton moved to pass Ordinance 9294-19 on
second and final reading. The motion was duly seconded.
Budget Manager Kayleen Kastel said staff identified a formula
error in Exhibit A that requires an amendment.
Vice Mayor Cundiff moved to amend Exhibit A as follows:
On page two of Exhibit A, amend the last line, TOTAL ALL
FUNDING SOURCES to read as follows:
TOTAL ALL
FUNDING
SOURCES:
96,793,130 102,604,639 102,979,784
103,143,212
375,145
The motion was duly seconded and carried unanimously.
Upon the vote being taken, Ordinance 9294-19, as amended, was
adopted with the following vote:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton Draft
City Council Meeting Minutes July 18, 2019
Page 17
City of Clearwater
9.8 Adopt Ordinance 9297-19 on second reading, amending Clearwater Code of
Ordinances Section 2.453, Miscellaneous Provisions, adding subsection (g), Missing
Benefit Recipients relating to the Clearwater Firefighters’ Supplemental Pension and
Retirement Plan.
Ordinance 9297-19 was presented and read by title only. Councilmember
Polglaze moved to adopt Ordinance 9297-19 on second and final reading.
The motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton
10. City Manager Reports
10.1 Approve supplemental one work order to Stantec for design and construction
administration for Phase I of Imagine Clearwater (17-0031-EN) in the amount of
$5,644,322 and authorize the appropriate officials to execute same.
City Council approved the Imagine Clearwater master plan followed by the
February 1, 2018, approval of the initial Stantec work order for master plan
validation for $834,238. The next step is to move forward with the schematic
and construction document phases of the design.
This supplemental work order will provide design and engineering services
during construction for phase I of the Imagine Clearwater project.
Phase I has been expanded to include the Civic Gateway, the Green with the
amphitheater and lawn area, along with the Lake, Bluff Walk South, and library
improvements. The remaining areas of the Bluff Walk North and Coachman
Gardens will be designed in Phase 2 under an additional supplemental work
order.
APPROPRIATION CODE AND AMOUNT:
ENGF180013-DSGN-PROSVC $5,644,322
A third quarter budget amendment will provide a budget, only, increase of
$4,000,000 in capital improvement project ENGF180013, Imagine Clearwater.
This will provide advanced budget authority for Fiscal Year 2019/20 contribution
of Penny for Pinellas funding.
Funds are available in capital improvement project ENGF180013, Imagine
Clearwater, in the amount of $1,644,322 to fund supplemental 1 work order.
Draft
City Council Meeting Minutes July 18, 2019
Page 18
City of Clearwater
In response to questions, Assistant City Manager Micah Maxwell said the
estimated project costs include a contingency. Finance Director Jay
Ravins said staff has $25.5 million built into the general fund model; $2
million per year in general fund debt service over 20 years provides
$25.5 million in potential funding. Interim Assistant City Manager
Michael Delk said the contingency rate is 10%. An additional parking
structure in downtown would be addressed separately. He said Imagine
Clearwater is an expensive and a notable project for the community that will
reconnect the Downtown to the waterfront. The project is coming close to the
midpoint of the original HR&A estimates for the ULI Implementation and
staff is moving forward with the Main Library enhancements project as
part Imagine Clearwater. He said staff needs to make up the current net
deficit of $14,833,000; staff is not counting the $23 million appraised
value of real estate to close the gap. The additional $14 million is a result of
venue add-ons directed by council, which were not part of the original
plan. The add-ons included a large back-of-house and covered seating.
Staff will study the value of the former city hall site; the site could be
demolished but the city may possibly have the opportunity to have a
cultural center in the building, anchoring the waterfront with two great
civic components on the north and south ends of the park. Engineering is
moving forward with the construction manager, who will be on board over
the next couple of months. Mr. Delk said the construction manager will
work with staff and Stantec on the specific improvements, which may raise
or lower costs for different project components. Staff is moving forward
with the design construction documents of phase 1, which will include 2/3
of the park. He will be working with Stantec over the summer on the final
designs of the architecture of the structures in the park, which includes
the bridge over Cleveland Street, the stage venue and covering, the seat
covered area and back of house. He said he did not want the covering
of the seats to dictate the architecture. The construction manager will
help tie together the improvements relative to the Main Library with
construction of the park.
In response to a concern, the City Manager said the City will have healthy
reserves, assuming Council does not identify other priorities to be
funded via reserves. The Council has been very responsive to the
community and he did not want to speculate if the funds will be there.
Discussion ensued with comments made that cost engineering should be
considered
In response to concerns, Mr. Delk said the construction documents will
be used to pull permits. The former city hall site may be the most Draft
City Council Meeting Minutes July 18, 2019
Page 19
City of Clearwater
significant public asset the City has on the bluff. Staff's main objective is
to create a waterfront and park that will attract residents to Downtown.
One individual spoke in support and stated that one of the goals of this
project is for a very vibrant park, filled with people during all times of the
day and has environmental preservation demonstration edges along the
waterfront.
One individual spoke in opposition and stated that the proposition and
project cost were not clear to the voters.
One individual suggested Council take it slow as Imagine Clearwater will
be the largest endeavor Clearwater will ever take and consider
low-maintenance materials.
Vice Mayor Cundiff moved to approve supplemental one work
order to Stantec for design and construction administration for
Phase I of Imagine Clearwater (17-0031-EN) in the amount of
$5,644,322 and authorize the appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
10.2 Authorize a Community Aesthetic Features Agreement between the City of Clearwater
and the Florida Department of Transportation for a local identification marker (city logo)
on a new pedestrian overpass bridge at Harn Boulevard and US 19 and adopt Resolution
19-11.
As Clearwater redevelops and grows, opportunities arise to increase public
recognition and community pride in the city. Branding and wayfinding
enhancements to transportation facilities and infrastructure are important
components of these goals and also serve to guide customers and visitors to
their destinations. As a southern gateway into the city, the pedestrian overpass
of US 19 at Harn Boulevard to be constructed by the Florida Department of
Transportation (FDOT) offers this type of opportunity.
The City is proposing to have a city identification sign affixed to the pedestrian
guardrail on the south facing side of the new overpass when constructed. As
shown in the Community Aesthetic Features Agreement (CAFA), the sign will
feature the city logo with the tag line “Bright and Beautiful, Bay to Beach”
underneath. The agreement provides FDOT with the design, evidence that the
city will be responsible for maintaining the sign and establishes a deposit of
$15,000 that the city will pay to return the bridge to its originally designed Draft
City Council Meeting Minutes July 18, 2019
Page 20
City of Clearwater
condition if the sign needs to be removed.
By passing Resolution 19-11, City Council is approving the Community
Aesthetic Features Agreement (Exhibit A) and the information contained within.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 315-92842, US 19
Wayfinding, to fund this agreement.
In response to a question, Interim Planning and Development Director
Gina Clayton said the sign will not be electrical. Staff is exploring
up-lighting that can be put on the bridge; the original engineering work
did not incorporate up-lighting. If it is determined that up-lighting is
possible, an amended agreement will be needed.
Councilmember Hamilton moved to authorize a Community
Aesthetic Features Agreement between the City of Clearwater
and the Florida Department of Transportation for a local
identification marker (city logo) on a new pedestrian overpass
bridge at Harn Boulevard and US 19. The motion was duly
seconded and carried unanimously.
Resolution 19-11 was presented and read by title only.
Councilmember Allbritton moved to adopt Resolution 19-11. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton,
Vice Mayor Cundiff and Councilmember Allbritton
11. City Attorney Reports
The City Attorney said regarding the comment related to the 2017
Referendum, the bandshell was not approved in that referendum. The
2015 referendum addressed the bandshell and removable seating. The
way the charter provision was written, the City cannot build anything
unless it is specifically stated. For instance, if water fountains were not
listed, the City could have been susceptible to legal challenge.
12. Closing comments by Councilmembers (limited to 3 minutes) Councilmember Hamilton said he had been traveling overseas and
commented how he never walked on even or leveled streets and sidewalks
in Italy, Greece and London.
Draft
City Council Meeting Minutes July 18, 2019
Page 21
City of Clearwater
Councilmember Allbritton said he is happy to move forward with Imagine
Clearwater and thought it would be a good idea to go into the community and
answer citizen questions related to the project.
Councilmember Polglaze said he is pleased with the progression of Imagine
Clearwater and said, while shopping recently, his wife saw a Monopoly game
for Clearwater, "Clearopoly."
Vice Mayor Cundiff said that Tom Nocera was a summer intern at NASA
during Apollo 11.
13. Closing Comments by Mayor
Mayor Cretekos reviewed recent and upcoming events. In response to the
landscaping concern raised under Citizens to be Heard, Mayor Cretekos said
the City follows a landscaping schedule and recent heavy rains may have
caused the lawn to grow faster than usual.
The City Manager said city staff used to handle the landscaping prior to the
recession, when was the department was larger. The City now contracts out
landscaping maintenance and asks to adjust the mowing schedule based on
rate of growth.
14. Adjourn
The meeting adjourned at 8:04 p.m.
Mayor
City of Clearwater
Attest
City Clerk Draft
Name:
Address:
Citizen Comment Card
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City: C?v'e/r i Zip: "'I/5
Telephone Number:
Email Address:
Speaking under citizens to be heard re
items not on the agenda?
Agenda item(s) to which you wish to speak.
What is your position on the item? For Against
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Citizen Comment Card
Name: :DA.- (0 uJ1
Address: 2011 10 Cis res-ti+et
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City: Cly 7V) C^"4--.
Zip: 5337 S 2
Telephone Number: 727' L,/5 5'/i c
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Received
JUL 302019
City Council's Office
Mayor Cretekos,
I will be speaking briefly during the 'Citizens to be Heard' period of the City Council
Meeting on August 1', 2019 on the Clearwater Airpark.
The enclosed letter is intended to extend and memorialize my remarks before this
council. I welcome any questions you feel that I can answer on the matters discussed in
my letter or remarks.
I look forward to meeting with you and your fellow Council -Members this Thursday.
Respectfully
Paul Gagliano
7/29/2019
Mayor George N. Cretekos
Councilman Jay Polglaze Seat 2
Councilman Dr Bob Cundiff Seat 3
Councilman David Allbritton Seat 4
Councilman Hoyt Hamilton Seat 5
Mayor and Council -Members of the Clearwater City Council,
July 29, 2019
My name is Paul Gagliano and I am here to bring your attention to serious matters at the
Clearwater Airpark. I have been a resident of Pinellas County since 1964 and a Airpark
tenant for the last 10 years. I am also a victim of the armed burglary at the Airpark.
I understand that it is this council's responsibility to review the performance of the City
Manager and City Attorney. After reviewing issues at the Clearwater Airpark you may
conclude that directed action to the City by this council is necessary. Unfortunately the
Airpark issues are not as clear-cut as the recent problems in Parks and Recreation nor as
one-sided as the City's current approach would suggest.
First I ask that you review Clearwater Police Department criminal investigative
report CW18-137732 and associated supplements. At my request, City Attorney
Pam Akins obtained and reviewed this report prior to our meeting on March 7, 2019. I
am sure this report can be supplied to council -members by either Ms. Akins or CWPD
Chief Slaughter. While on the subject I wish to commend the entire Clearwater Police
Department for their efforts and professionalism in this matter.
As a result of our meeting Ms. Akins recommended that I meet with City Manager Bill
Horne and Asst. Mgr. Jill Silverboard regarding the many Airpark issues uncovered in
the course of the above criminal investigation that until then, had been hearsay. At that
time app. 5 months had elapsed since the burglaries without any evident City action.
I next requested a meeting between Bill Horne, myself and Ray Clark (the second crime
victim) after Mr. Horne had read the CWPD report. Mr. Horne first met with City Staff
and the City Contractor's personnel. Mr. Horn finally met with Ray and myself on May
22, 2019 in what we thought was a productive meeting. Since then not only have issues
presented not been acted upon but the fears of many Airpark tenants were realized.
I understand that a number of you have been contacted by your constituents. and I
believe that this council may be receiving far less than complete information by
relying on a report compiled by City Employees Ed Chesney or Michael McDonald.
Mr Chesney's unsatisfactory performance as Airpark Director has also been
documented and was briefly discussed with Mr. Horne, also to no effect.
Clearwater Council Letter Page 2
An Airpark inspection process began on October 1, 2018 when David King Sr. (The
City Airpark Contracted Operator) called and informed me that he intended to enter and
search every hanger at the Airpark with the stated purpose of locating the firearms that
his son was later charged with stealing. Mr. King was informed by Clearwater Police
through his attorney that he could not legally enter leased hangers without the owners
permission (See CW15-7732). Eventually and through the cooperation and actions of
Mr. Chesney, Airpark hangers were finally inspected last month under the color of a
safety' inspection that I don't believe most building, including homes could pass.
Prior to investigations into David King, Sr. son's criminal activities at the Airpark,
Mr. King had not concerned himself with either 'safety' or any other basis for these
mass inspections. In fact, during Mr. King's 7 % years as operator of the Airpark,
hangers were routinely leased with numerous existing violations, many of which
must have been known to Mr. Chesney and Michael McDonald (City employees
charged with Airpark oversight) as well as Mr. King and his employee Barbara
Cooper. Many Airpark tenants assumed that if the City or their operator were
genuinely concerned with either life safety or code violations they would have been
corrected prior to their hanger being leased to them. Instead, most Airpark tenants
are taking these inspections as the autocratic and punitive measures they appear to
be. Numerous current hanger tenants echoed this at the following Airpark meeting.
A meeting was held at the Clearwater Airpark on July 18, 2019 with Airpark tenants
having cited violations invited to attend, Roughly 50 out of over 100 cited tenants
attended despite this meeting conflicting with many Experimental Aircraft Association
members attending the annual EAA National Convention in Oshkosh, Wisconsin. Many
of these are same pilots who volunteer to provide free introductory flights to children
under the EAA "Young Eagles" program. One would think that if City employees or
contractors were more familiar with General Aviation and the role of the EAA, they
would have known and cared about the inopportune timing of this process.
In addition to having to introduce himself and Michael McDonald to meeting attendees
who clearly had never met either of them, Ed Chesney also saw the need to say "I don't
even want to be here". The full content of his remarks are even more disturbing. While
Mr. Chesney may have been an outstanding public servant in his past city roles, he has
repeatedly demonstrated an astonishing lack of experience, knowledge and aptitude in
his capacity as City Aviation Director. Under his and Mike McDonald's management
Clearwater Airpark recently failed to pass it's Florida Department of Transportation
security inspection. Numerous documents supporting claims of their substandard
performance can be provided to this council if requested.
Clearwater Council Letter Page 3
While code violations of all types are important and must be addressed, it seems to
many this has also been an attempt to misdirect attention from the following:
Theft of Aircraft from Airpark - CWPD report CW18-137732 indicates that while
following up on a person of interest it was uncovered that an aircraft (Beech N -3554R)
was stolen by David King Jr. in 2012 This crime was known to both David King, Sr.
and Barbara Cooper and occurred shortly after their becoming Airpark operator
and David King, Jr's employers. Mr. King has attempted to excuse his son in this theft
and was reported by the aircraft owner to have offered to compensate him with free
aviation fuel for a year. Mr. Chesney "investigated" this and unsurprisingly, found no
record of fuel discrepancies. Recently a new story has been told by Mr. King that also
conflicts with the police report. There also are very serious questions of how Mr.
King has handled reports of additional felony and misdemeanor criminal actions
by his son at the Airpark that goes beyond the scope of this letter.
Armed Burglary at Airpark. CWPD report CW -18-137732 documents an investigation
that was opened upon my reporting the theft of a number of firearms I had in Airpark
hanger H-2 where I also stored my tools along with a Cessna aircraft. With the gate
access card system and Closed Circuit Television Camera system this burglary can be
observed being perpetrated by David King, Jr. using his unique access privileges to
defeat Airpark security. This case was closed with the arrest of David King Jr. on
9/28/18) on two counts of armed burglary at the Airpark. David King Sr. then
immediately (10/1/18) allowed his son to resume employment within the secure area
of the Airpark with master key access to all the lease hangers. As the victim I was
informed of his return by the Clearwater Police, as required by Florida law. After being
charged with several additional felonies in Tarpon Springs, David King Jr. has been held
in the Pinellas County Jail without bond awaiting trial or a possible plea agreement. At
this time King Jr. and Sr. (who both had unprecedented access to the CCTV evidence)
deny any involvement by David Jr. in the Burglary. I believe his father's behavior
throughout and after this investigation concluded should be considered by this council in
evaluating the acceptability of Mr. King continuing to operate the Clearwater Airpark.
False or Misleading Information — CWPD report CW18-137732 supports a charge that
David King, Sr violated FS 837.055(1) Whoever knowingly and willfully gives false
information to a law enforcement officer who is conducting a missing person
investigation or afelony criminal investigation with the intent to mislead the officer or
impede the investigation commits a misdemeanor of the first degree
While this above crime is relatively minor compared to the aforementioned, I believe it
speaks to the character of the individual the City has placed in a very important position
of public trust as the operator of the Clearwater Airpark.
Clearwater Council Letter Page 4
Many Airpark tenants pay over $6000 a year in hanger rental. Rental incomes to your
contractor are well over $40,000 monthly. Under their contract David King's company
pays the City app. $20,000 rental per month. On the sale of 100LL Aviation Gasoline
his company charges $5.58/gal. and pays under. 4.00 per gallon to Phillips Petroleum.
They also pay the City $0.10 per gallon sold *. All this is accomplished with the City
owning and maintaining all the major assets of the Airpark including the airport itself,
the hangers and even the equipment for grounds -keeping. The City is also responsible
for overall management and for airport security. Mr; King's company mows the grass,
rents the hangers and sells the fuel. They do not provide flight training, aircraft
maintenance or other services envisioned in their contract with the City. It should be
clear why the Airpark is not making a major contribution to the City's enterprise
fund. This could easily be corrected with knowledgeable people planning and
operating the Airpark to better benefit it's users and Clearwater citizens.
Given the monopoly the City contractor has on fuel sales at the Clearwater Airpark,
many pilots choose to fly to other airports such as Dunnellon, Apopka and Umatilla
municipal airports where self serve 100LL fuel is available for under $3.75/gal.. A
single 50 gallon fuel stop could save a pilot around $100 under Clearwater Airpark
prices. Self serve aviation fuel could easily be made available at the Airpark. It should
be noted that there is a $0.50 discount to Airpark resident aircraft as well as an
additional payment to the City for fuel sales above 10,000 gallons per month.
I have been a grateful tenant at Clearwater Airpark for a decade and consider many
people there as valued friends. This Council and the City can count on my assistance in
this matter and hope that the Airpark problems can be rectified and once again take it's
place as a valued and outstanding public resource.
Respectfully,
Signed
Paul Gagliano
cc: Bill Horne, Clearwater City Manager
Pam Akins, Clearwater City Attorney
Chief Dan Slaughter, Clearwater Police Department
Ray Clark, Case CW18-137732 Victim
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-6410
Agenda Date: 8/1/2019 Status: Public HearingVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 7.1
SUBJECT/RECOMMENDATION:
Declare surplus, for the purpose of donation for development of affordable housing, real
property located at 1529 South Washington, approve the Real Property Donation Agreement
between the City and Habitat for Humanity of Pinellas County, Inc. and authorize the
appropriate officials to execute same, together with all other instruments required to affect
closing. (APH)
SUMMARY:
This property is currently vacant, and it is identified by Resolution 19-10 as a city-owned
property appropriate for use as affordable housing (Pinellas County Property I.D.
#22-29-15-13680-000-0160). The property is suitable for construction of a single-family home.
The City acquired the property earlier this year through foreclosure of code enforcement liens.
This property is located within the Lake Belleview Neighborhood Revitalization Strategy Area
which is located within the Lake Belleview Neighborhood Revitalization Area identified in the
City’s Consolidated Plan.
A staff appraisal valued the property at $18,400 on June 20, 2019. According to Section 2.01(d)
(5)(i) of the Clearwater City Charter, the City Council may approve the donation or sale for less
than fair market value of city-owned property of not more than one-half acre in size for
workforce or affordable housing following a public hearing. According to the Pinellas County
Property Appraiser, the property is 0.12 acres (5,230 square feet).
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 8/1/2019
Real Property Donation Agreement between the
City ofClearwater and Habitat for Humanity of
Pinellas County, Inc. -1529 N Washington Ave.
REAL PROPERTY DONATION AGREEMENT
This REAL PROPERTY DONATION AGREEMENT (“Agreement”) is made on this ____ day of
___________, 2019, between the City of Clearwater (the “City”), a Florida municipal corporation whose
address is 112 South Osceola Avenue, Clearwater, FL 33756; and Habitat for Humanity of Pinellas
County, Inc. (“Habitat”), a Florida not for profit corporation whose address is 13355 49
th Street North,
Clearwater, FL 33762.
RECITALS:
WHEREAS, the City is the owner of a parcel of real property, commonly known as 1529 South
Washington Avenue, Clearwater, FL 33756 (“Property”), more particularly described herein; and
WHEREAS, Habitat is a not for profit corporation within the State of Florida established for the
purpose of constructing homes for families in need of affordable housing; and
WHEREAS, Habitat wishes to acquire the Property for the construction of a single-family home
for a qualified family, and the City desires to donate the Property as provided for under Section
2.01(d)(5)(i) of the Clearwater City Charter, subject to certain conditions; and
WHEREAS, the parties desire to memorialize their Agreement.
NOW THEREFORE, in consideration of the mutual covenants herein contained, and the mutual
benefits to be derived hereunder, the receipt and sufficiency of which is hereby acknowledged, the
parties agree as follows:
1. The recitals set forth above are true and correct and are incorporated herein by reference.
2. This Agreement describes the respective responsibilities of each party in providing for the
donation of the Property for the purpose of constructing a Habitat home to be used for
affordable housing.
3. The Property is located at 1529 South Washington Avenue (Pinellas County Property I.D. No. 22-
29-15-13680-000-0160) and is legally described as follows:
Lot 16, CAROLINA TERRACE ANNEX, a subdivision according to the
Plat thereof, recorded in Plat Book 12, Page 30, Public Records of
Pinellas County, Florida
4. The parties agree the value of the Property is Eighteen Thousand Four Hundred and 00/100
Dollars ($18,400.00) and that no monetary consideration is being received by the City in
connection with said donation.
5. The City agrees to donate, convey and transfer to Habitat, all of the City’s right, title and interest
in and to the Property subject to the terms, conditions and provisions hereof. The donation of
the Property contemplated by this Agreement shall be conveyed by Quit Claim Deed. The Quit
Claim Deed shall contain a reverter clause providing that in the event Habitat has not
commenced and/or completed construction of the improvements within the timeframe(s)
specified in paragraph nine (9) below, Habitat shall forthwith, upon the request of the City,
Real Property Donation Agreement between the
City ofClearwater and Habitat for Humanity of
Pinellas County, Inc. -1529 N Washington Ave.
reconvey the Property to the City via Special Warranty Deed. The City makes no warranties as
to the marketability of title and donates the Property in “as-is, where-is, with all faults”
condition.
6. Habitat shall have, at its own expense, the right to conduct inspections and determine feasibility
of accepting the donation of the Property. For purposes of physical inspection of the Property,
the City grants Habitat, its agents and professionals engaged by such parties, the right to enter
upon the Property. Habitat shall not perform any inspections or tests requiring invasive methods
without prior written consent of the City.
7. Habitat will pay all closing costs associated with the transfer of Property, including but not
limited to; settlement fees, title insurance, appraisal fees, taxes, and recording fees.
8. Habitat shall have, at its own expense, the right to purchase title insurance. Any matters set
forth in the title commitment, including any defects, or liens and encumbrances, shall be the
responsibility of Habitat to cure, or accept as exceptions to the title policy.
9. The Property must be used by Habitat for the sole purpose of constructing a single-family home
to be sold to a household whose total household income does not exceed eighty percent (80%)
of Area Median Income, adjusted for household size, as published by the United States
Department of Housing and Urban Development for Pinellas County. Habitat agrees to
commence construction of certain improvements on the Property within twelve (12) months of
the date of this Agreement. Habitat further agrees to complete construction of such
improvements within eighteen (18) months of the date of this Agreement. The City retains the
unilateral discretion to extend the above timeframes as it determines appropriate.
10. Whenever this Agreement requires or permits any consent, notice, request, or demand from
one party to the other (collectively “Notice”), such Notice must be in writing and shall be
delivered either by hand or by certified mail. Notice shall be effective as of the date of actual
delivery or, if delivery is refused by the receiving party, the date on which such delivery was
attempted. Each party’s initial address for delivery of any Notice is designated below, but any
party from time to time may designate a different address for delivery of any Notice by
delivering to the other party Notice of such different address:
If to City: City of Clearwater
Attn: City Manager
One Clearwater Tower
600 Cleveland Street, Suite 600
Clearwater, FL 33755
If to Habitat: Habitat for Humanity of Pinellas County, Inc.
c/o Michael Sutton, CEO
13355 49th Street N.
Clearwater, FL 33762
11. This Agreement may not be assigned by Habitat without the express written consent of the City,
which consent shall be in the City’s sole discretion.
Real Property Donation Agreement between the
City ofClearwater and Habitat for Humanity of
Pinellas County, Inc. -1529 N Washington Ave.
12. This Agreement, together with any exhibit(s) attached hereto, constitutes the entire Agreement
between the parties and no representation, warranty, promise or inducement not expressly
included in the Agreement shall be binding upon any party hereto, their legal representative,
successors and assigns.
13. The “Effective Date” of this Agreement shall be the date on which both parties have executed
this Agreement.
IN WITNESS WHEREOF, the parties have duly executed this agreement the day and year first above
written.
THE CITY OF CLEARWATER, FLORIDA
By: ______________________________
George N. Cretekos, Mayor
Approved as to form:Attest:
_______________________________________________________________
Laura Mahony Rosemarie Call
Assistant City Attorney City Clerk
HABITAT FOR HUMANITY OF PINELLAS
COUNTY, INC.
Attest:
______________________________By: _____________________________
Michael Sutton, CEO
______________________________
Print Name
______________________________
______________________________
Print Name
HOWARD ST
WOODLAWN ST S MADISON AVE TIOGA AVE S WASHINGTON AVE VERNON ST
LOCATION MAP
Document Path: V:\GIS\Engineering\Location Maps\2019 Affordable Housing Inv List\2019 Affordable Housing Inv_3D.mxd
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
PROPERTY DONATION1529 S WASHINGTON AVE Page:
Date:6/24/2019CRMMap Gen By:²N.T.S.Scale:
CRLReviewed By:3 of 14
Aerial Flown 2018
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-6472
Agenda Date: 8/1/2019 Status: Public HearingVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 7.2
SUBJECT/RECOMMENDATION:
Approve the City of Clearwater’s Fiscal Year (FY) 2019/2020 Annual Action Plan, which is the
4th Action Plan of the FY2016/2017 - FY2019/2020 Four-Year Consolidated Plan, to implement
the goals and objectives set forth in the Consolidated Plan, and authorize the appropriate
officials to enter into agreements with HUD and organizations approved for funding together
with authorization to execute administrative adjustments to same as needed. (APH)
SUMMARY:
On July 21, 2016, City Council approved the 2016/2017 - 2019/2020 Consolidated Plan
(Consolidated Plan) identifying the city’s goals and objectives with respect to the city’s
administration of HOME and Community Development Block Grant (CDBG) Program funds.
Under the Consolidated Plan, the City is required by US Department of Housing and Urban
Development (HUD) to create and implement a plan each year to identify the sources and uses
of these funds for housing, community programs, and economic development. This plan,
referred to as the Annual Action Plan, provides HUD with the City’s housing budget and
proposed expenditures based on the entitlement funds and estimated program income that the
City will receive in the upcoming fiscal year to meet the goals and objectives established in the
Consolidated Plan.
Funds are used to develop viable communities and sustain existing ones. In addition, the funds
will be used to provide safe, decent and affordable housing to assist extremely low- to
moderate-income households. This year’s Annual Action Plan allocates federal funds to provide
housing opportunities to extremely low- to moderate-income households for new and existing
homes, construction and/or renovation of public facilities, and to fund public services programs.
In FY2019-2020, the City will receive $764,043 in entitlement funds for the CDBG Program and
$383,978 in entitlement funds for the HOME Program. Of the $764,043 in CDBG entitlement
funding being received, $754,176 will be utilized for FY 2019-2020 activities; and, of the
$383,978 in HOME entitlement funding being received, $364,401 will be utilized for
FY2019-2020 activities.
The City is also reprogramming: $2,038,614 in prior year HOME entitlement and program
income funding; $500,000 in anticipated FY2019-2020 HOME program income; $285,033 in
prior year CDBG entitlement and program income funding; $225,000 in anticipated
FY2019-2020 CDBG program income; and $505,000 in CDBG Revolving Loan Program funds.
Funds provided through the CDBG Program may be used for housing, community and
economic development, public services and facilities, acquisition, relocation and administration.
Funds provided through the HOME Program are limited to housing-related activities and
administration.
The City partners with several non-profit agencies to implement the goals and objectives
established in the Consolidated Plan. To obtain these partners, the City annually publishes a
Notice of Funding Availability in the local newspaper and on its website in February. This notice
informs the public of the resources the City will make available and the eligible uses of these
Page 1 City of Clearwater Printed on 8/1/2019
File Number: ID#19-6472
resources. It also informs them of the application period for requesting funds. The applications
were due on March 22, 2019 with the City receiving 23 applications; 23 applications received an
allocation of funding.
A Technical Review Committee (TRC) comprised of professionals in the social service and
grants community, a member of the City’s Neighborhood and Affordable Housing Advisory
Board (NAHAB), the City Clerk and a Planning Department staff member, reviewed and ranked
the applications. Applicants were provided an opportunity to present their proposed projects at
the April 9, 2019 NAHAB meeting. City Housing staff also reviewed each application to ensure it
met HUD’s baseline requirements. The NAHAB met on May14, 2019, and approved the
recommended allocations contained in the FY 2019/2020 Annual Action Plan.
Each year the City may allocate up to 15% of its CDBG funds for Public Services activities.
This year the City received thirteen requests for funding of public services in the amount
$266,211, however based on HUD’s formula and eligibility, $114,603 was available to fund
thirteen organizations. The NAHAB endorsed a funding matrix for Public Services applicants
that dictates the funding ratios based on the rankings. Utilizing the funding matrix ensures all
eligible applicants are funded a percentage of request based on rankings.
The Annual Action Plan serves as a budget for planned projects and identifies unallocated
funds available for additional project(s) throughout the budget year. Staff requests authorization
to make administrative adjustments during the budget year to fund additional project(s),
including shifting funds between projects within budgetary segments. Staff will request Council
approval for any administrative adjustments that exceed City Manager authority of $100,000.
On July 9, 2019, the NAHAB passed a motion recommending City Council approval of the
FY2019/2020 Annual Action Plan.
The FY2019/2020 Annual Action Plan is due to HUD on August 15, 2019. All organizations that
will be receiving an allocation will have agreements prepared and executed by October 1, 2019.
Staff will perform compliance monitoring with funded organizations on an annual basis.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 2 City of Clearwater Printed on 8/1/2019
FY19-20 ANNUAL
ACTION PLAN
AUGUST 1, 2019
CONSOLIDATED PLAN (CONPLAN)
• Required by HUD Every 3-5 Years
• Identifies Needs, Establishes
Priorities
• Required Every Year Through
Term of ConPlan
• Must Align with ConPlan Goals
ANNUAL ACTION PLAN (AAP)
OBJECTIVES
• Safe, Decent & Affordable Housing
– Low- to Moderate-Income Households
– New & Existing Homes
• Construct or Renovate Public Facilities
• Fund Public Service Programs
• Facilitate Economic Development
AAP PROCESS
• 2/22: NOFA Issued For 30-Day Application Period
• 3/22: Received 22 Applications via ZoomGrants
• 4/9: Applicants Presented Proposals to NAHAB
• 4/16: Received Technical Review Committee Rankings
• 4/22: Preliminary Funding Recommendations Made to
NAHAB By Staff
AAP PROCESS
• 6/21: 30-Day Public Comment Period Begins
• 7/9: NAHAB Recommend Council Approve AAP
• 7/22: 30-Day Public Comment Period Ends
• 8/1: Council Approves AAP
• 8/15: Deadline for Submittal to HUD
• 8/21: Agreements to Grantees Distributed
• 9/13: Signed Agreements Due
• 10/1: Start of FY 2019-2020
FUNDING
PRIOR YEAR
ENTITLEMENT
ENTITLEMENT
2019-2020
CHANGE
CDBG $740,943 $764,043 +3.11%
HOME $383,146 $383,978 +.22%
PUBLIC SERVICES
• 13 Applications Received
• Funding Allocation For 3 Homebuyer Education
Applicants
• Funding Allocations For 10 Based on TRC
Rankings
• Subject to Cap of 15% CDBG Entitlement
($114,606)
PUBLIC SERVICES RECOMMENDATIONS
REQUESTED
TOTAL
PROPOSED
CDBG
PROPOSED
HOME TOTAL
InterCultural Advocacy Institute $25,000 $13,881 -$13,881
POC - Chore Services $25,000 $13,881 -$13,881
Westcare GulfCoast $25,000 $13,880 -$13,880
Safety Harbor Neighborhood Housing Services $25,000 $12,145 -$12,145
Homeless Emergency Project $25,000 $12,145 -$12,145
RCS - Grace House $22,550 $12,144 -$12,144
Gulfcoast Legal Services $35,215 $6,507 -$6,507
Kimberly Home $25,000 $6,507 -$6,507
Directions For Living $18,446 $6,507 -$6,507
Miracles Outreach $25,000 $6,506 -$6,506
SUBTOTAL $104,103 $104,103
PUBLIC SERVICES (EDUCATION/COUNSELING)
REQUESTED
TOTAL
PROPOSED
CDBG
PROPOSED
HOME TOTAL
CNHS $5,000 $3,500 -$3,500
Bright Community Trust $5,000 $3,500 -$3,500
TBCDC $5,000 $3,500 -$3,500
SUBTOTAL $10,500 $10,500
TOTAL – PUBLIC SERVICES $114,603 $114,603
PUBLIC FACILITIES
• 3 Applications Received
• 1 Application Pending
• Full Funding Recommended for 4 Applicants
PUBLIC FACILITIES
REQUESTED
TOTAL
PROPOSED
CDBG *
PROPOSED
HOME TOTAL
Directions For Living – Restroom
Rehabilitation $52,904 $55,904 -$55,904
HEP – Adult Shelter Rehabilitation $99,000 $102,000 -$102,000
RCS – Safe House Rehabilitation $49,600 $52,600 -$52,600
Kimberly Home – Transitional Housing
Rehabilitation $79,793 $82,793 -$82,793
TOTAL- PUBLIC FACILITIES $293,297 $293,297
* $3,000 Added to Each Project for City-Required Inspections
ADMINISTRATION
• Portion of Entitlement for Staff Salaries, Benefits, Other Allowed Expenses
MAXIMUM
TOTAL
PROPOSED
CDBG
PROPOSED
HOME TOTAL
CDBG – 20%$152,809 $152,809 -$152,809
HOME – 10%$38,398 -$38,398 $38,398
TOTAL - ADMINISTRATION $191,207 $152,809 $38,398 $191,207
ED / MICROENTERPRISE
• Development/Support of Businesses
– Primarily in NRSAs
– Technical Assistance and Façade Improvements
REQUESTED
TOTAL
PROPOSED
CDBG
PROPOSED
HOME TOTAL
Tampa Bay Black Business Investment
Corp $50,000 $30,000 -$30,000
Hispanic Business Initiative Fund of
Florida, Inc. (Prospera)$30,000 $30,000 -$30,000
Façade Improvement Program -$80,000 -$80,000
TOTAL – ED/MICROENTERPRISE $80,000 $140,000 $140,000
HOUSING POOL – APPLICATIONS SUBMITTED
• Acquisition, Down Payment Assistance/Loan Processing
PROPOSED
CDBG
PROPOSED
HOME TOTAL
CNHS - DPA/Loan Processing -$15,000 $15,000
TBCDC – DPA/Loan Processing -$15,000 $15,000
CNHS – Infill (2 Units)-$360,000 $360,000
Miracles Outreach – Infill (8 Units)-$657,020 $657,020
TOTAL – HOUSING POOL $1,047,020 $1,047,020
HOUSING POOL – FUTURE BUDGETED ACTIVITIES
• Acquisition, New Construction, Rehabilitation
PROPOSED
CDBG
PROPOSED
HOME TOTAL
Owner-Occupied Land Acquisition $100,000 $100,000 $200,000
Owner-Occupied New Construction -$560,000 $560,000
Multi-Family Rehabilitation -$200,000 $200,000
Multi-Family New Construction -$500,000 $500,000
Multi-Family Land Acquisition -$350,000 $350,000
TOTAL – HOUSING POOL $100,000 $1,710,000 $1,810,000
CHDO*REQUIREMENT
• HOME Requires 15% Set Aside ($57,597)
–HUD Suspended Requirement For FY 2019-
2020
–If Project Available, Will Utilize Dollars
*CHDO: Community Housing Development Organization
www.myclearwater.com/affordablehousing
To View FY19-20 Annual Action Plan:
For a Copy of FY19-20 Annual Action Plan:
City of Clearwater/Housing Department
Bank of America Building
600 Cleveland Street, 6th Floor
Clearwater, FL 33755
FY19-20 ANNUAL
ACTION PLAN
AUGUST 1, 2019
CDBG Entitlement - $764,043AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT HOME Entitlement - $383,978 PROPOSED PROPOSED PROPOSED PROPOSED RECOMMENDEDCDBG HOME REVOLVING LOAN - REHAB REVOLVING LOAN - INFILL TOTALPublic Facilities and Improvements & Economic Development *Directions For Living - Restroom Rehabilitation55,904.00$ Homeless Emergency Project - Adult Shelter Rehabilitation102,000.00$ Religious Community Service - Safe House Rehabilitation 52,600.00$ Kimberly Home - Transitional Housing Renovation82,793.00$ TBD - Public Facilities Projects 306,000.00$ Subtotal599,297.00$ -$ -$ -$ 599,297.00$ Public ServicesIntercultural Advocacy Institute - Youth Leadership13,881.00$ Pinellas Opportunity Council - Chore Services13,881.00$ WestCare GulfCoast, Inc. - Turning Point13,880.00$ Safety Harbor Neighborhood Housing Services12,145.00$ Homeless Emergency Project, Inc. - Shelter Services 12,145.00$ Religious Community Services - Family Shelter Service 12,144.00$ Gulfcoast Legal Services, Inc. - Legal Services6,507.00$ Kimberly Home - Resident Advisor Salary Support6,507.00$ Directions For Living - Homeless Case Management6,507.00$ Miracles Outreach - Salary Support6,506.00$ Education/CounselingClearwater Neighborhood Housing Services, Inc.3,500.00$ Bright Community Trust 3,500.00$ Tampa Bay CDC3,500.00$ (AMT AVAILABLE = $114,606 @ 15% of CDBG Allocation)(Amount Subject to Rounding of Funding Available)Subtotal114,603.00$ -$ -$ -$ 114,603.00$ AdministrationCity of Clearwater Administration - CDBG152,809.00$ City of Clearwater Administration - HOME38,398.00$ City of Clearwater Administration - SHIPCity of Clearwater - Administration - NSP3City of Clearwater - Admin From Program Income45,000.00$ 50,000.00$ Subtotal197,809.00$ 88,398.00$ -$ -$ 286,207.00$ Economic Development/Micro-Enterprise *Tampa Bay Black Business Investment Corp.30,000.00$ Hispanic Business Initiative Fund of Florida, Inc. (Prospera) 30,000.00$ Façade Improvement Program 80,000.00$ TBD - Economic Development Projects50,000.00$ Subtotal190,000.00$ -$ -$ -$ 190,000.00$ Housing Pool - New Const/Rehab/DPAClearwater Neighborhood Housing Services - DPA/Loan Processing15,000.00$ Tampa Bay CDC - DPA/Loan Processing15,000.00$ CNHS - Owner-Occupied New Construction 360,000.00$ Miracles Outreach - Multi-Family New Construction657,020.00$ Owner-Occupied Land Acquisition100,000.00$ 100,000.00$ Owner-Occupied New Construction560,000.00$ Multi-Family Rehabilitation200,000.00$ Multi-Family New Construction500,000.00$ Multi-Family Land Acquisition350,000.00$ Activity Delivery - Rehabilitation12,500.00$ Activity Delivery - Infill50,000.00$ Subtotal162,500.00$ 2,757,020.00$ -$ -$ 2,919,520.00$ Revolving Loan FundsOwner-Occupied Rehabilitation 225,000.00$ Owner-Occupied New Construction 280,000.00$ Subtotal-$ -$ 225,000.00$ 280,000.00$ 505,000.00$ CHDO Set-AsideCHDO Set-Aside - FY 19-2057,597.00$ Subtotal-$ 57,597.00$ -$ -$ 57,597.00$ ACTIVITY TOTAL1,264,209.00$ 2,903,015.00$ 225,000.00$ 280,000.00$ 4,672,224.00$ FY 2019-20 ALLOCATIONS
CDBG Entitlement - $764,043AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT HOME Entitlement - $383,978 PROPOSED PROPOSED PROPOSED PROPOSED RECOMMENDEDCDBG HOME REVOLVING LOAN - REHAB REVOLVING LOAN - INFILL TOTALFY 2019-20 ALLOCATIONSAmount of Funding AvailablePrior Years Remaining Funds (Program Income and Entitlement) 285,033.00$ 2,038,614.00$ 596,172.00$ 288,708.00$ 3,208,527.00$ FY 19-20 Program Income (Estimated)225,000.00$ 500,000.00$ 40,000.00$ -$ 765,000.00$ FY 19-20 Entitlement764,043.00$ 383,978.00$ -$ -$ 1,148,021.00$ FUNDING TOTAL1,274,076.00$ 2,922,592.00$ 636,172.00$ 288,708.00$ 5,121,548.00$ REMAINING BALANCE CARRY-OVER INTO FY 20-21 9,867.00$ 19,577.00$ 411,172.00$ 8,708.00$ 449,324.00$ * Notes: - $3,000 Added For Each Public Facility Project For Inspection Fees - $5,000 Added For Each Facade Project For Inspection Fees
City of Clearwater, Florida
August 1͕2019
2019/2020
Annual Action Plan
PR-05 Lead & Responsible Agencies ......................................................................................................... ...4
AP-10 Consultation......................... ............................................................................................................ .6
AP-35 Projects ............................................................................................................................................ 27
AP-38 Project Summary ............................................................................................................................. 30
AP-50 Geographic Distribution ............................................................................................................. .....50
AP-55 Affordable Housing ...........................................................................................................................52
AP-60 Public Housing ..................................................................................................................................54
AP-65 Homeless and Other Special Needs Activities ..................................................................................56
AP-75 Barriers to Affordable Housing........................................................................................................60
AP-85 Other Actions ......................................................................................................................... ...........62
AP-90 Program Specific Requirements .......................................................................................................67
Attachments - Maps
TABLE OF CONTENTS
AP-05 Executive Summary.............................................................................................................................1
AP-12 Participation......................... ........................................................................................................... 14
AP-15 Expected Resources......................... ................................................................................................ 16
AP-20 Annual Goals and Objectives......................... .................................................................................. 20
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
1. Introduction
The City of Clearwater, Florida, completed the planning process for the 2019/2020 Annual Action
Plan. This plan is the fourth (4th) Annual Action Plan of the FY2016/2017 – FY2019/2020 Four-Year
Consolidated Plan (Consolidated Plan).
Under the Consolidated Plan, the City is required to create and implement a plan each year to identify
the sources and uses of these funds for housing, community programs, and economic development. This
plan, referred to as an Annual Action Plan, provides HUD with the City’s housing budget and proposed
expenditures based on prior years carry-over funds, entitlement funds and estimated program income
that the City will receive in the upcoming fiscal year to meet the goals and objectives established in the
Consolidated Plan.
Funds will be used to develop viable communities and sustain existing ones. In addition, the funds will
be used to provide safe, decent and affordable housing to assist very-low to moderate-income
households. This year’s Annual Action Plan allocates federal funds to provide housing opportunities to
very-low to moderate-income households for new and existing homes, construction and/or renovation
of public facilities, economic development and to fund public services programs.
2. Summarize the objectives and outcomes identified in the Plan
This could be a restatement of items or a table listed elsewhere in the plan or a reference to
another location. It may also contain any essential items from the housing and homeless needs
assessment, the housing market analysis or the strategic plan.
The 2019/2020 Annual Action Plan identified the following goals and objectives to measure the
process addressing the priority needs of six major areas of focus in the Consolidated Plan: Program
Administration, Housing, Homelessness, Non-Homeless Special Needs, Community Development and
Public Services, and Economic Development.
3. Evaluation of past performance
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This is an evaluation of past performance that helped lead the grantee to choose its goals or
projects.
The development of the Annual Action Plan was based on the previously adopted Consolidated Plan and
a number of other studies, plans and reports that have been prepared in recent years. The primary
documents include the City's Neighborhood Revitalization Strategy Area documents, Local Housing
Incentives Strategy and Local Housing Assistance Plan, Economic Development Strategic Plan, Pinellas
County Homeless Leadership Board Point-in-Time (PIT) Homeless Report and Annual Homeless
Assessment reports, among others.
4. Summary of Citizen Participation Process and consultation process
Summary from citizen participation section of plan.
The City conducted a technical assistance workshop for program applicants, two (2) public hearings with
the Neighborhood and Affordable Housing Advisory Board (NAHAB) and one public hearing with the City
Council. The purpose of the process was to receive citizen input on the current housing and community
development needs of the City.
5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen
Participation section of the Con Plan.
No public comments were received.
6. Summary of comments or views not accepted and the reasons for not accepting them
No public comments were received.
7. Summary
This plan is the fourth (4th) Annual Action Plan of the FY2016/2017 – FY2019/2020 Four-Year
Consolidated Plan (Consolidated Plan) to implement the goals and objectives set forth in the
Consolidated Plan. In the upcoming year, the City of Clearwater will continue to deliver housing and
community development activities that support housing rehabilitation and assistance, public facility and
infrastructure improvements, economic development and maintain partnerships with an array of
housing and public service providers.
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PR-05 Lead & Responsible Agencies – 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan
Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant
program and funding source.
Agency Role Name Department/Agency
CDBG Administrator CLEARWATER Economic Development and Housing Department
HOME Administrator CLEARWATER Economic Development and Housing Department
Table 1 – Responsible Agencies
Narrative (optional)
The City of Clearwater, Florida, is the lead agency responsible for overseeing the development of the Annual Action Plan. The Economic
Development and Housing Department is the internal department that is responsible for the day-to-day administration of CDBG and HOME
funding. However, the Economic Development and Housing Department does work with both the City Council and the Neighborhood and
Affordable Housing Advisory Board (NAHAB) in addition to residents and subrecipients to develop this plan.
Consolidated Plan Public Contact Information
Inquiries, comments or complaints concerning the Plan, any amendments, or performance reports, can be conveyed by contacting City staff at:
City of Clearwater Economic Development and Housing Department
P.O. Box 4748
Clearwater, FL 33758
Telephone: (727) 562-4033
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Fax: (727) 562-4037
kimberly.dupont@myclearwater.com
Business hours: 8:00 a.m. to 5:00 p.m., Monday through Friday
Written complaints may also be made to the Jacksonville Field Office of the U.S. Department of Housing and Urban Development (HUD) at the
following address:
U.S. Department of Housing and Urban Development
Community Planning and Development Division
400 West Bay Street, Suite 1015
Jacksonville, FL 32202
Phone: (904) 232-2627
Fax: (904) 232-3759
Business hours: 8:00 a.m. to 4:30 p.m., Monday through Friday
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AP-10 Consultation – 91.100, 91.200(b), 91.215(l)
1. Introduction
The City uses a collaborative process to shape various programs into effective and coordinated
strategies. The process also facilitates the opportunity for planning and citizen participation to take
place in a comprehensive context, attempting to reduce duplication of efforts at the local level.
The City will implement this Annual Action Plan in coordination with public, private and nonprofit
agencies. Nonprofit agencies may include, but are not limited to, service providers and Community
Housing Development Organizations (CHDOs). Private sector partners may include, but are not limited
to, local financial institutions, developers and local businesses. Public entities may include, but are not
limited to, City of Clearwater Parks and Recreation, Engineering and Planning Departments. The City
works closely with its partners to design programs that address identified needs.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between
public and assisted housing providers and private and governmental health, mental health
and service agencies (91.215(l))
The City will implement this Annual Action Plan in coordination with public, private and nonprofit
agencies. Nonprofit agencies may include, but are not limited to, service providers and Community
Housing Development Organizations (CHDOs). Private sector partners may include, but are not limited
to, local financial institutions, developers and local businesses. The City works closely with its partners to
design programs that address identified needs.
Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children, veterans, and unaccompanied youth) and persons at risk of homelessness.
The City coordinated with the Pinellas County Homeless Leadership Board through its most recent Point-
In-Time Homeless Report and Annual Homeless Assessment Report and with residents through
community meetings. The consultation was important in preparing the various components of the
Annual Action Plan concerning the homeless.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in
determining how to allocate ESG funds, develop performance standards for and evaluate
outcomes of projects and activities assisted by ESG funds, and develop funding, policies and
procedures for the operation and administration of HMIS
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Consultation with the Continuum of Care (CoC) included research of the Pinellas County Homeless
Leadership Board Annual Reports and Plans and meetings with the Board.
The Pinellas County Homeless Leadership Board (HLB) is comprised of 21 members, an Executive Officer
and three staff persons. In addition to the Board, the HLB has established the Providers Council and
Funders Council that work together to identify concerns and make policies and recommendations on
homeless issues. The mission of the HLB is to be the lead organization in ending homelessness in
Pinellas County.
The City of Clearwater does not receive or administer Emergency Shelter Grant (ESG) funding.
2. Describe Agencies, groups, organizations and others who participated in the process
and describe the jurisdiction’s consultations with housing, social service agencies and other
entities
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Table 2 – Agencies, groups, organizations who participated
1 Agency/Group/Organization PINELLAS COUNTY HOMELESS LEADERSHIP BOARD
Agency/Group/Organization Type Services-homeless
What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Research of Annual Reports and Identification of
Needs
2 Agency/Group/Organization City of Clearwater, Florida
Agency/Group/Organization Type City Departments
What section of the Plan was addressed by Consultation? Housing Need Assessment
Non-Homeless Special Needs
Economic Development
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
City was the lead agency and consulted with
various departments to develop the Annual Action
Plan
3 Agency/Group/Organization City of Clearwater Neighborhood and Affordable
Housing Advisory Board
Agency/Group/Organization Type Advisory Board
What section of the Plan was addressed by Consultation? All
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Reviews and recommends Council approval of the
Annual Action Plan
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4 Agency/Group/Organization HOMELESS EMERGENCY PROJECT, INC.
Agency/Group/Organization Type Services-homeless
What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Identification of Need
5 Agency/Group/Organization City of Clearwater City Council
Agency/Group/Organization Type Civic Leaders
What section of the Plan was addressed by Consultation? All
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Public Hearings and Approval of Strategies
6 Agency/Group/Organization Community Housing Development Organizations
(CHDOs)
Agency/Group/Organization Type Housing
Regional organization
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Identification of Need
8 Agency/Group/Organization DIRECTIONS FOR MENTAL HEALTH, INC.
Agency/Group/Organization Type Services-Health
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs
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Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Identification of Need
9 Agency/Group/Organization HABITAT FOR HUMANITY OF PINELLAS, INC.
Agency/Group/Organization Type Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Identification of Need
10 Agency/Group/Organization PINELLAS OPPORTUNITY COUNCIL - CHORE
SERVICES
Agency/Group/Organization Type Services-Elderly Persons
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Identification of Need
11 Agency/Group/Organization RELIGIOUS COMMUNITY SERVICES, INC.
Agency/Group/Organization Type Services-homeless
What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Identification of Need
12 Agency/Group/Organization Clearwater Housing Authority
Agency/Group/Organization Type PHA
What section of the Plan was addressed by Consultation? Public Housing Needs
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Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Identification of Need, Referrals
13 Agency/Group/Organization GULFCOAST LEGAL SERVICES, INC.
Agency/Group/Organization Type Service-Fair Housing
Client Advocacy
What section of the Plan was addressed by Consultation? Legal Services
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Identification of Need
14 Agency/Group/Organization InterCultural Advocacy Institute
Agency/Group/Organization Type Services-Children
What section of the Plan was addressed by Consultation? Youth Services
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Identification of Need
15 Agency/Group/Organization Miracles Outreach Community Development
Center, Inc.
Agency/Group/Organization Type Services - Victims
What section of the Plan was addressed by Consultation? Human Trafficking
Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Identification of Need
16 Agency/Group/Organization KIMBERLY HOME
Agency/Group/Organization Type Services-homeless
Services-Health
What section of the Plan was addressed by Consultation? Homeless - Pregnant Teens
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Briefly describe how the Agency/Group/Organization was consulted. What are the
anticipated outcomes of the consultation or areas for improved coordination?
Identification of Need
Identify any Agency Types not consulted and provide rationale for not consulting
The City of Clearwater consulted with the lead agency for the CoC, local and county PHAs, affordable housing providers, various social service
providers, city departments, and civic leaders. The City also consulted with the general public to include very-low to moderate-income residents
and other entities impacted by housing and community development activities. Community meetings were noticed by email, City website and
public hearings which were noticed in the newspaper. Other agencies and organizations not directly consulted with were consulted indirectly by
research of published plans and reports.
Other local/regional/state/federal planning efforts considered when preparing the Plan
Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of Care Pinellas County Homeless
Leadership Board Homelessness/Preventing and reducing homelessness within the City of Clearwater
State Housing Initiatives
Partnership
City of Clearwater/State of
Florida
Housing/providing decent affordable housing (identification of barriers and
incentives strategy through Local Housing Incentives Strategy and Local Housing
Assistance Plan)
Clearwater Florida: A New
Vision (Imagine Clw) Urban Land Institute (ULI) Housing/Providing decent affordable housing; Economic Development/Creating
economic opportunities
Comprehensive Economic
Development Plan
Tampa Bay Regional
Planning Council Economic Development/Creating economic opportunities
Table 3 – Other local / regional / federal planning efforts
Narrative (optional)
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AP-12 Participation – 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation
Summarize citizen participation process and how it impacted goal-setting
The City conducted a technical assistance workshop for program applicants, two public hearings with the Neighborhood and Affordable Housing
Advisory Board (NAHAB), and one public hearing with the City Council. The purpose of this process was to receive citizen input on current
housing and community development needs of the city.
Citizen Participation Outreach
Sort Order Mode of Outreach Target of Outreach Summary of response/attendan
ce
Summary of comments receiv
ed
Summary of comments not accepted
and reasons
URL (If applicable)
2 Newspaper Ad
Non-
targeted/broad
community
February 22, 2019
NOFA
Notice of Funding
Availability N/A N/A
3 Newspaper Ad
Non-
targeted/broad
community
March 1, 2019
Notice of Annual
Action Plan
Application Meeting
Notice of Annual
Action Plan
Application
Meeting
N/A N/A
4 Public Hearing
Non-
targeted/broad
community
April 9, 2019
NAHAB Meeting
NAHAB
Subrecipient
Presentations
All Comments
Recorded; see
Appendix
N/A
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Sort Orde
r
Mode of Outreac
h
Target of Outrea
ch
Summary of
response/attendan
ce
Summary of
comments receiv
ed
Summary of commen
ts not accepted
and reasons
URL (If applicable)
5 Newspaper Ad
Non-
targeted/broad
community
April 26, 2019
Notice of
Proposed Funding
and NAHAB
Meeting
N/A N/A
6 Public Hearing
Non-
targeted/broad
community
May 14, 2019
NAHAB Meeting
NAHAB Approval
of Recommended
Allocations
All Comments
Recorded; see
Appendix
N/A
7 Newspaper Ad
Non-
targeted/broad
community
June 21, 2019
Notice of 30-Day
Public Comment
Period
N/A N/A
8
30-Day Public
Comment
Period)
Non-
targeted/broad
community
June 21, 2019 thru
July 22, 2019
None Received
During the 30-Day
Period
All Comments
Recorded; See
Appendix
www.myclearwater.co
m
9 Public Hearing
Non-
targeted/broad
community
July 9, 2019 NAHAB
Meeting
NAHAB Adoption
of Annual Action
Plan
All Comments
Recorded; See
Appendix
10 Public Hearing
Non-
targeted/broad
community
August 1, 2019 City
Council Meeting
Council Input on
Plan/Approval
All Comments
Recorded; See
Appendix
Table 4 – Citizen Participation Outreach
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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
The Annual Action Plan must identify the federal, state, local and private resources expected to be available to the City to address priority needs
and specific objectives identified in the Consolidated Plan.
The City of Clearwater is expected to receive an allocation of $764,043 in CDBG funding for the 2019/2020 program year. Program income for
CDBG from the same year is expected to be $225,000. Prior-year CDBG resources is expected to be $285,033 from reprogrammed
entitlement funding and $505,000 from Revolving Loan Funds. CDBG and Revolving Loan funds will be used for housing and community
development activities including, but not limited to, acquisition, rehabilitation, public services and facilities, economic
development, administration and activity delivery of the City's CDBG program.
The City of Clearwater is expected to receive an allocation of $383,978 in HOME funding for the 2019/2020 program year. Program income for
HOME is expected to be $500,000, with $2,038,614 in prior-year resources. HOME funds will be used for housing activities including, but not
limited to, acquisition, rehabilitation, new construction, administration of the City's HOME program and CHDO support.
While the the City of Clearwater expects to receive and utilize funding as described in prior paragraphs, funding sources that are anticipated to
be allocated to projects are denoted in the Expected Amount Available Priority Table funding sources that are anticipated to be allocated to
projects shown in AP 35.
Since this is the final year of the Consolidated Plan (2018/2019-2019/2020), there is no estimated total funding amount for the remainder of the
Plan.
Other resources, such as private and non-Federal public sources may become available to the City of Clearwater during the program year. For
CDBG leveraging, these include funding from State Housing Initiatives Partnership (SHIP) Program, Community Redevelopment Agency (CRA),
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City Departments (e.g. Engineering, Parks and Recreation), public or social service providers, or other sources. The City will also look to leverage
funds, if available, from SHIP funds, Community Housing Development Organizations (CHDOs), Public Housing Authority (PHA), or other agencies
and programs as a match to HOME dollars.
The Annual Action Plan must summarize the City’s priorities and the specific goals it intends to initiate and/or complete within the fourth year of
the Consolidated Plan. These goals must be described in quantitative terms. The City of Clearwater has selected goal outcome indicators and
quantities based on the anticipated performance measures of the 2019/2020 Annual Action Plan.
Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected
Amount
Available
Remainder of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
754,176 225,000 790,033 1,769,209 0
The Federal CDBG allocation will be used
for housing and community development
activities. Funding from other sources may
be leveraged against CDBG dollars for
public benefit. Note: Program income
projections are estimated amounts; actual
amounts may differ if larger sums are
received from loan payoffs. Prior year
resources amounts were estimated based
on activities to be encumbered by the end
of September 2019. These amounts will be
updated during the 2019 program year
close-out.
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Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected
Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
HOME public -
federal
Acquisition
Homebuyer
assistance
Homeowner
rehab
Multifamily
rental new
construction
Multifamily
rental rehab
New
construction for
ownership
TBRA 364,401 500,000 2,038,614 2,903,015 0
The Federal HOME allocation will be used
for housing activities. Funding from other
sources may be leveraged against HOME
dollars for public benefit. Note: Program
incomes projections are estimated
amounts; actual amounts may differ if
larger sums are received from loan payoffs.
Prior year resources amounts were
estimated based on activities to be
encumbered by the end of September
2019. These amounts will be updated
during the 2019 program year close-out.
Table 5 - Expected Resources – Priority Table
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how
matching requirements will be satisfied
The City will look to leverage funds, if available, from SHIP, the Community Redevelopment Agency (CRA), City Departments (e.g. Engineering,
Parks and Recreation), public or social service providers or other sources against CDBG dollars. The City will look to leverage private funds, if
available, from lending institutions, homeowner contributions and public funds from SHIP, Public Housing Authorities (PHAs) and other agencies
and programs as a match to HOME dollars.
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If appropriate, describe publically owned land or property located within the jurisdiction that
may be used to address the needs identified in the plan
The City of Clearwater owns a number of properties within low- and moderate-income areas of its
jurisdiction. The City also maintains an Affordable Housing Inventory List that is updated every three
years by City resolution. This is a list of city-owned properties that may be available for development of
affordable housing. As of June 2019, there are eighteen properties on the list: 1002 LaSalle Street, 1011
LaSalle Street, 1408 Monroe Avenue, 1112 Palm Bluff Street, 1415 Taft Avenue; 1454 S. MLK Jr. Avenue;
1006 N. MLK Jr. Boulevard; 1009 N. Garden Avenue; 1304 N. Madison Avenue; 0 Marshall Street; 1002
Marshall Street; 1004 Marshall Street; 1006 Marshall Street; 406 Vine Avenue; 1532 Smallwood Circle;
1125 Pierce Street; 1129 Pierce Street; and 0 Pennsylvania Avenue.
Discussion
The City of Clearwater's anticipated funding allocation from CDBG and HOME will address many of the
City's goals, including Housing, Homelessness, Non-Homeless Special Needs, Community Development
and Public Services, and Economic Development. The City is fortunate to have a network of public and
nonprofit social service providers to help address these goals through financial leveraging, as well as
other potential non-federal and state funding sources such as SHIP, Pinellas County Housing Trust
Fund, the Community Redevelopment Agency (CRA), City Departments, Community Housing
Development Organizations (CHDOs) and other agency and program funding.
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator
1 Program
Administration
2016 2019 Program
Administration
Citywide Low- and
Moderate-Income
Areas
Lake Bellevue
Neighborhood
Revitalization
Strategy Area
East Gateway
District
Neighborhood
Revitalization
Strategy Area
North Greenwood
Neighborhood
Revitalization
Strategy Area
Program
Administration
CDBG:
$197,809
HOME:
$88,398
Other: 0 Other
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator
2 Housing 2016 2019 Affordable
Housing
Citywide Low- and
Moderate-Income
Areas
Lake Bellevue
Neighborhood
Revitalization
Strategy Area
East Gateway
District
Neighborhood
Revitalization
Strategy Area
North Greenwood
Neighborhood
Revitalization
Strategy Area
Homeowner
Assistance
Multi-Family New
Construction
Owner-Occupied
Housing
Rehabilitation
Renter-Occupied
Housing
Rehabilitation
Single-Family
New
Construction
CDBG:
$667,500
HOME:
$2,814,617
Rental units constructed: 33
Household Housing Unit
Rental units rehabilitated: 5
Household Housing Unit
Homeowner Housing Added:
15 Household Housing Unit
Homeowner Housing
Rehabilitated: 6 Household
Housing Unit
Direct Financial Assistance to
Homebuyers: 30 Households
Assisted
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator
3 Homelessness 2016 2019 Homeless Citywide Low- and
Moderate-Income
Areas
Lake Bellevue
Neighborhood
Revitalization
Strategy Area
East Gateway
District
Neighborhood
Revitalization
Strategy Area
North Greenwood
Neighborhood
Revitalization
Strategy Area
Case
Management
Homeless
Facilities and
Shelters
Homeless
Services for
Youth
Mental Health
Services
CDBG:
$282,069
HOME: $0
Public service activities other
than Low/Moderate Income
Housing Benefit: 198 Persons
Assisted
Rental units rehabilitated: 1
Household Housing Unit
Homeless Person Overnight
Shelter: 1105 Persons Assisted
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator
4 Non-Homeless
Special Needs
2016 2019 Non-Homeless
Special Needs
Citywide Low- and
Moderate-Income
Areas
Lake Bellevue
Neighborhood
Revitalization
Strategy Area
East Gateway
District
Neighborhood
Revitalization
Strategy Area
North Greenwood
Neighborhood
Revitalization
Strategy Area
Senior Services CDBG:
$13,881
HOME: $0
Public service activities other
than Low/Moderate Income
Housing Benefit: 31 Persons
Assisted
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator
5 Community
Development and
Public Services
2016 2019 Non-Housing
Community
Development
Citywide Low- and
Moderate-Income
Areas
Lake Bellevue
Neighborhood
Revitalization
Strategy Area
East Gateway
District
Neighborhood
Revitalization
Strategy Area
North Greenwood
Neighborhood
Revitalization
Strategy Area
Case
Management
Health Services
Homeless
Services for
Youth
Legal Services
Substance Abuse
Services
Youth Services
CDBG:
$417,950
HOME: $0
Public Facility or Infrastructure
Activities other than
Low/Moderate Income
Housing Benefit: 6090 Persons
Assisted
Public service activities other
than Low/Moderate Income
Housing Benefit: 503 Persons
Assisted
Public service activities for
Low/Moderate Income
Housing Benefit: 150
Households Assisted
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator
6 Economic
Development
2016 2019 Economic
Development
Citywide Low- and
Moderate-Income
Areas
Lake Bellevue
Neighborhood
Revitalization
Strategy Area
East Gateway
District
Neighborhood
Revitalization
Strategy Area
North Greenwood
Neighborhood
Revitalization
Strategy Area
Building Facade
Improvements
Economic
Opportunity
CDBG:
$190,000
HOME: $0
Facade treatment/business
building rehabilitation: 4
Business
Businesses assisted: 82
Businesses Assisted
Table 6 – Goals Summary
Goal Descriptions
1 Goal Name Program Administration
Goal
Description
Funds provided for program administration to implement the City’s five (5) remaining goals. Program administration
addresses all outcomes, objectives and priority needs. Twenty percent (20%) of CDBG Entitlement Grant and ten percent
(10%) of HOME Entitlement Grant will be reserved for administration and planning activities; includes program income.
Annual Action Plan
2019
25
OMB Control No: 2506-0117 (exp. 06/30/2018)
2 Goal Name Housing
Goal
Description
Funds provided for the availability of, and access to, decent affordable housing for the residents of the City of Clearwater.
3 Goal Name Homelessness
Goal
Description
Funds provided to assist in the prevention and reduction of homelessness in the City of Clearwater.
4 Goal Name Non-Homeless Special Needs
Goal
Description
Funds provided to expand the accessibility and coordination of social services to City of Clearwater special needs
populations.
5 Goal Name Community Development and Public Services
Goal
Description
Funds provided to enhance the living environment for persons in low- and moderate-income areas through community
development activities, public service programs and elimination of blight.
6 Goal Name Economic Development
Goal
Description
Funds provided to support programs that create economic opportunities in the City of Clearwater, particularly for persons of
low- and moderate-income and in Neighborhood Revitalization Strategy Areas.
Annual Action Plan
2019
26
OMB Control No: 2506-0117 (exp. 06/30/2018)
Projects
AP-35 Projects – 91.220(d)
Introduction
The City's planned actions for the 2019/2020 Annual Action Plan are intended to support housing and
community development for the City's low- and moderate-income populations as well as the City's
homeless and special needs groups.
The City will continue to operate its CDBG and HOME programs through the Economic Development and
Housing Department, which will continue to provide funding for housing rehabilitation, homeownership
assistance and blight prevention/elimination. These actions will further the goal of improving the
availability and accessibility of affordable housing in Clearwater.
The City will continue to coordinate with public or social service providers to prevent homelessness and
promote access to public services for special needs populations generally assumed to be low- and
moderate-income.
During the 2019/2020 program year, the City will fund activities that address the needs of the homeless
and those at risk of becoming homeless, the elderly, persons with disabilities, victims of domestic
violence, youth and families of low- and moderate-income. Planned community development activities
include service provider facility improvements.
See map titled, "Project Locations Map" in the Appendix.
Projects
# Project Name
1 Tampa Bay Community Development Corporation (Down Payment Assistance)
2 Clearwater Neighborhood Housing Services, Inc. (Down Payment Assistance)
3 CHDO Set-Aside (15%)
4 Clearwater Neighborhood Housing Services, Inc. (New Construction)
5 Miracles Outreach Community Development Center (New Construction)
6 Owner-Occupied Land Acquisition (Acquisition)
7 Owner-Occupied New Construction (New Construction)
8 Multi-Family Rehabilitation (Rehabilitation)
9 Multi-Family New Construction (New Construction)
10 Multi-Family Land Acquisition (Acquisition)
11 Revolving Loan Program (Infill)
12 Revolving Loan Program (Rehabilitation)
Annual Action Plan
2019
27
OMB Control No: 2506-0117 (exp. 06/30/2018)
# Project Name
13 Business Development (Facade Improvements)
14 Tampa Bay Black Business Investment Corporation (Technical Assistance)
15 Hispanic Business Initiative Fund of Florida, dba Prospera (Technical Assistance)
16 Clearwater Neighborhood Housing Services, Inc. (Homebuyer Education)
17 Bright Community Trust, Inc. (Homebuyer Education)
18 Tampa Bay Community Development Corporation (Homebuyer Education)
19 Intercultural Advocacy Institute, Inc. (Youth Services)
20 Pinellas Opportunity Council, Inc. (Senior Services)
21 Westcare Gulfcoast, Inc. (Inebriate Shelter Services)
22 Safety Harbor Neighborhood Family Center, Inc. (Youth Services)
23 Homeless Emergency Project, Inc. (Homeless Shelter)
24 Religious Community Services, Inc. (Safe House Shelter)
25 Gulfcoast Legal Services, Inc. (Legal Services)
26 The Kimberly Home, Inc. (Case Management)
27 Directions For Living (Mental Health Services)
28 Miracles Outreach Community Development Center, Inc. (Youth Services)
29 Directions For Living (Restroom Rehabilitation)
30 Homeless Emergency Project, Inc. (Adult Shelter Rehabilitation)
31 Religious Community Services, Inc. (Safe House Shelter Rehabilitation)
32 The Kimberly Home, Inc. (Transitional Housing Renovation)
33 CDBG Administration/Planning
34 HOME Administration/Planning
35 Activity Delivery - Rehabilitation
36 Activity Delivery - Infill
37 Public Facilities (TBD)
38 Economic Development (TBD)
Table 7 - Project Information
Annual Action Plan
2019
28
OMB Control No: 2506-0117 (exp. 06/30/2018)
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The allocation priorities are focused on the six goals of the Strategic Plan: Program Administration,
Housing, Homelessness, Non-Homelessness Special Needs, Community Development and Public
Services, and Economic Development. Total funding for public services is capped at fifteen percent
(15%) of the total CDBG allocation; total funding for activities related to administration is capped at
twenty percent (20%) for CDBG and ten percent (10%) for HOME including program income.
Strategic Plan Goal: CDBG + HOME (% of Total Award)*
Program Administration (Includes Program Income Admin): $286,207 (6%)
Housing: $3,482,117 (75%)
Homelessness: $282,069 (6%)
Non-Homeless Special Needs: $13,881 (.1%)
Community Development and Public Services: $417,950 (8.9%)
Economic Development: $190,000 (4%)
*Includes program income, admin from program income and prior year resources. Percentages rounded
to equal 100%.
In recent years, spurred by a nation-wide recession, reduced revenues have plagued all levels of
government (federal, state, and local). These reduced revenues have hindered the City's ability to meet
the needs of lower-income residents. Another obstacle to meeting underserved needs, is the generally
increasing demand for public services that is placing an additional burden on public service agencies
within the City.
The lack of available land and rapidly rising housing prices will continue to put constraints on the City's
ability to provide affordable housing. Rapidly rising prices will also increase the need for affordable
rental units for households being priced out of the owner market. The need for affordable rental
projects will also increase as rents for market-rate apartments increase.
Annual Action Plan
2019
29
OMB Control No: 2506-0117 (exp. 06/30/2018)
AP-38 Project Summary
Project Summary Information
Annual Action Plan
2019
30
OMB Control No: 2506-0117 (exp. 06/30/2018)
1 Project Name Tampa Bay Community Development Corporation (Down Payment
Assistance)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Housing
Needs Addressed Homeowner Assistance
Funding HOME: $15,000
Description Funds to sponsor the processing of down payment assistance loans
to eligible households.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Fifteen (15) low- to moderate-income families.
Location Description 2139 N.E. Coachman Road, Suite 1, Clearwater, FL 33765
Planned Activities Homeownership Assistance (Down Payment Assistance)
2 Project Name Clearwater Neighborhood Housing Services, Inc. (Down Payment
Assistance)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Housing
Needs Addressed Homeowner Assistance
Funding HOME: $15,000
Description Funds to sponsor the processing of down payment assistance loans
to eligible households.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Fifteen (15) low- to moderate-income families.
Annual Action Plan
2019
31
OMB Control No: 2506-0117 (exp. 06/30/2018)
Location Description 608 North Garden Avenue, Clearwater, FL 33755
Planned Activities Homeowner Assistance (Down Payment Assistance)
3 Project Name CHDO Set-Aside (15%)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Housing
Needs Addressed Owner-Occupied Housing Rehabilitation
Funding HOME: $57,597
Description Funds mandated to local CHDO to carry-out housing activities.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
One (1) low- to moderate-income family.
Location Description
Planned Activities Acquisition and Rehabilitation of a Single-Family Home
4 Project Name Clearwater Neighborhood Housing Services, Inc. (New Construction)
Target Area North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Housing
Needs Addressed Single-Family New Construction
Funding HOME: $360,000
Description Funds provided as loans for construction of single-family homes.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Two (2) low- to moderate-income families.
Location Description N/A
Planned Activities New Construction
5 Project Name Miracles Outreach Community Development Center (New
Construction)
Annual Action Plan
2019
32
OMB Control No: 2506-0117 (exp. 06/30/2018)
Target Area North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Housing
Needs Addressed Multi-Family New Construction
Funding HOME: $657,020
Description Funds provided as a loan for acquisition and construction of multi-
family housing.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Eight (8) low- to moderate-income families.
Location Description N/A
Planned Activities Acquisition and New Construction
6 Project Name Owner-Occupied Land Acquisition (Acquisition)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Housing
Needs Addressed Single-Family New Construction
Funding CDBG: $100,000
HOME: $100,000
Description Funds provided as a loan for land acquisition to construct single-
family homes.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Eight (8) low- to moderate-income families.
Location Description N/A
Planned Activities Acquisition
7 Project Name Owner-Occupied New Construction (New Construction)
Annual Action Plan
2019
33
OMB Control No: 2506-0117 (exp. 06/30/2018)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Housing
Needs Addressed Single-Family New Construction
Funding HOME: $560,000
Description Funds provided as loans for construction of single-family homes.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Four (4) low- to moderate-income families.
Location Description N/A
Planned Activities New Construction
8 Project Name Multi-Family Rehabilitation (Rehabilitation)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Housing
Needs Addressed Renter-Occupied Housing Rehabilitation
Funding HOME: $200,000
Description Funds provided as loans for the rehabilitation of multi-family
housing.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Five (5) low- to moderate-income families.
Location Description N/A
Planned Activities Rehabilitation
9 Project Name Multi-Family New Construction (New Construction)
Annual Action Plan
2019
34
OMB Control No: 2506-0117 (exp. 06/30/2018)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
Goals Supported Housing
Needs Addressed Multi-Family New Construction
Funding HOME: $500,000
Description Funds provided as loans for construction of multi-family units.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Twenty-five (25) low- to moderate-income families.
Location Description N/A
Planned Activities New Construction
10 Project Name Multi-Family Land Acquisition (Acquisition)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Housing
Needs Addressed Multi-Family New Construction
Funding HOME: $350,000
Description Funds provided as loans for acquisition of land to construct multi-
family units.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Twenty-five (25) low- to moderate-income families.
Location Description N/A
Planned Activities Acquisition
11 Project Name Revolving Loan Program (Infill)
Annual Action Plan
2019
35
OMB Control No: 2506-0117 (exp. 06/30/2018)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Housing
Needs Addressed Single-Family New Construction
Funding CDBG: $280,000
Description Funds provided as loans for land acquisition activities for affordable
housing development.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Eight (8) low- to moderate-income families.
Location Description N/A
Planned Activities Acquisition
12 Project Name Revolving Loan Program (Rehabilitation)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Housing
Needs Addressed Owner-Occupied Housing Rehabilitation
Funding CDBG: $225,000
Description Funds provided as loans to homeowners for rehabilitation housing
activities.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Five (5) low- to moderate-income families.
Location Description N/A
Planned Activities Rehabilitation
13 Project Name Business Development (Facade Improvements)
Annual Action Plan
2019
36
OMB Control No: 2506-0117 (exp. 06/30/2018)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Economic Development
Needs Addressed Building Facade Improvements
Funding CDBG: $80,000
Description Funds provided to support two (2) facade improvement projects.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
N/A
Location Description N/A
Planned Activities Building Facade Improvements
14 Project Name Tampa Bay Black Business Investment Corporation (Technical
Assistance)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Economic Development
Needs Addressed Economic Opportunity
Funding CDBG: $30,000
Description Funds provided for salary support of a Business Development
Consultant and CEO.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Fifty (50) low- to moderate-income individuals.
Location Description N/A
Planned Activities Economic Opportunity
15 Project Name Hispanic Business Initiative Fund of Florida, dba Prospera (Technical
Assistance)
Annual Action Plan
2019
37
OMB Control No: 2506-0117 (exp. 06/30/2018)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Economic Development
Needs Addressed Economic Opportunity
Funding CDBG: $30,000
Description Funds provided for salary support and fringe benefits to provide
technical assistance to start-ups and micro and small business
owners.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Thirty-two (32) low- to moderate-income individuals.
Location Description N/A
Planned Activities Economic Opportunity
16 Project Name Clearwater Neighborhood Housing Services, Inc. (Homebuyer
Education)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Community Development and Public Services
Needs Addressed Homeowner Assistance
Funding CDBG: $3,500
Description Funds provided for costs associated with homebuyer education and
counseling.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Fifty (50) low- to moderate-income individuals.
Location Description 608 North Garden Avenue, Clearwater, FL 33755
Annual Action Plan
2019
38
OMB Control No: 2506-0117 (exp. 06/30/2018)
Planned Activities Housing Counseling
17 Project Name Bright Community Trust, Inc. (Homebuyer Education)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Community Development and Public Services
Needs Addressed Homeowner Assistance
Funding CDBG: $3,500
Description Funds provided for costs associated with homebuyer education and
counseling.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Fifty (50) low- to moderate-income individuals.
Location Description N/A
Planned Activities Housing Counseling
18 Project Name Tampa Bay Community Development Corporation (Homebuyer
Education)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Community Development and Public Services
Needs Addressed Homeowner Assistance
Funding CDBG: $3,500
Description Funds provided for costs associated with homebuyer education and
counseling.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Fifty (50) low- to moderate-income individuals.
Annual Action Plan
2019
39
OMB Control No: 2506-0117 (exp. 06/30/2018)
Location Description 2139 N.E. Coachman Road, Suite 1, Clearwater, FL 33765
Planned Activities Housing Counseling
19 Project Name Intercultural Advocacy Institute, Inc. (Youth Services)
Target Area Citywide Low- and Moderate-Income Areas
East Gateway District Neighborhood Revitalization Strategy Area
Goals Supported Community Development and Public Services
Needs Addressed Youth Services
Funding CDBG: $13,881
Description Funds provided for salary support and fringe benefits for a Family
Facilitator, a driver, child care worker, student support worker and
administration.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Thirty-five (35) low- to moderate-income individuals.
Location Description 612 Franklin Street, Clearwater, FL 33774
Planned Activities Youth Services
20 Project Name Pinellas Opportunity Council, Inc. (Senior Services)
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Community Development and Public Services
Needs Addressed Senior Services
Funding CDBG: $13,881
Description Funds provided for cleaning and minor repair for elderly persons
age 65 and over.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Thirty-one (31) low- to moderate-income individuals.
Location Description N/A
Planned Activities Senior Services
21 Project Name Westcare Gulfcoast, Inc. (Inebriate Shelter Services)
Annual Action Plan
2019
40
OMB Control No: 2506-0117 (exp. 06/30/2018)
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Homelessness
Needs Addressed Substance Abuse Services
Homeless Facilities and Shelters
Funding CDBG: $13,880
Description Funds provided for salary support and fringe benefits for a Case
Manager to administer the Turning Point program, an inebriate
shelter facility.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Two hundred twenty (220) very-low to low-income individuals.
Location Description 1801 5th Avenue North, St Petersburg, FL 33713
Planned Activities Homelessness and Substance Abuse Services
22 Project Name Safety Harbor Neighborhood Family Center, Inc. (Youth Services)
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Community Development and Public Services
Needs Addressed Youth Services
Funding CDBG: $12,145
Description Funds provided for an administrative position, Youth Development
Coach and a Bus Driver to implement the Bridge the Gap program.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Three hundred fifty (350) low- to moderate-income individuals.
Location Description 1003 Dr. ML King Jr. Street North, Safety Harbor, FL 34695
Planned Activities Youth Services
23 Project Name Homeless Emergency Project, Inc. (Homeless Shelter)
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Homelessness
Annual Action Plan
2019
41
OMB Control No: 2506-0117 (exp. 06/30/2018)
Needs Addressed Homeless Facilities and Shelters
Case Management
Funding CDBG: $12,145
Description Funds provided for salary support and fringe benefits for a Case
Manager in the Emergency Shelter program.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Seven hundred eighty-five (785) very-low to low-income individuals.
Location Description 1120 North Betty Lane, Clearwater, FL 33755
Planned Activities Homelessness
24 Project Name Religious Community Services, Inc. (Safe House Shelter)
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Homelessness
Needs Addressed Homeless Facilities and Shelters
Funding CDBG: $12,144
Description Funds provided for salary support and fringe benefits for an
Advocate position for the Haven House a domestic violence Safe
House shelter.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
One hundred (100) very-low to low-income individuals.
Location Description Address Protected
Planned Activities Homelessness
25 Project Name Gulfcoast Legal Services, Inc. (Legal Services)
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Community Development and Public Services
Needs Addressed Legal Services
Funding CDBG: $6,507
Annual Action Plan
2019
42
OMB Control No: 2506-0117 (exp. 06/30/2018)
Description Funds provided for salary support and fringe benefits for a staff
attorney, paralegal, legal secretary, housing managing attorney and
Finance Manager to represent clients for the Housing Preservation
program.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Twenty-five (25) low- to moderate-income individuals.
Location Description N/A
Planned Activities Legal Services
26 Project Name The Kimberly Home, Inc. (Case Management)
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Community Development and Public Services
Needs Addressed Case Management
Funding CDBG: $6,507
Description Funds provided for salary support and fringe for a Resident Advisor
to support the Transitional Housing program.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Forty-three (43) very-low to low-income individuals.
Location Description 1189 NE Cleeland Street, Clearwater, FL 33755
Planned Activities Case Management
27 Project Name Directions For Living (Mental Health Services)
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Community Development and Public Services
Needs Addressed Mental Health Services
Funding CDBG: $6,507
Description Funds provided for salary support and fringe for a Homeless Case
Manager that will assist in connecting Pinellas Hope residents with
psychiatric services.
Annual Action Plan
2019
43
OMB Control No: 2506-0117 (exp. 06/30/2018)
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
One hundred ninety-eight (198) very-low to low-income individuals.
Location Description 5726 126th Avenue North, Clearwater, FL 33760
Planned Activities Mental Health Services
28 Project Name Miracles Outreach Community Development Center, Inc. (Youth
Services)
Target Area North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Community Development and Public Services
Needs Addressed Case Management
Youth Services
Funding CDBG: $6,506
Description Funds provided for salary support and fringe for a Case Manager
and a Program Assistant to implement the Miracles Outreach
Prevention and Diversion program.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Fifty (50) very-low to low-income individuals.
Location Description 1002 Marshall Street, Clearwater, FL 33755
Planned Activities Youth Services
29 Project Name Directions For Living (Restroom Rehabilitation)
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Community Development and Public Services
Needs Addressed Mental Health Services
Funding CDBG: $55,904
Description Funds provided for the replacement of 30-year old faucets, toilets
and plumbing fixtures with sustainable, energy efficient materials
that will reduce wattage consumption that will in turn create eco-
friendly restrooms.
Annual Action Plan
2019
44
OMB Control No: 2506-0117 (exp. 06/30/2018)
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Six thousand (6,000) very-low to moderate-income individuals.
Location Description 1437 South Belcher Road, Clearwater, FL 33764
Planned Activities Mental Health Services
30 Project Name Homeless Emergency Project, Inc. (Adult Shelter Rehabilitation)
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Homelessness
Needs Addressed Homeless Facilities and Shelters
Funding CDBG: $102,000
Description Funds provided for the purchase of materials to rehabilitate a 110-
bed adult shelter.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Seven hundred eighty-five (785) very-low to low-income individuals.
Location Description 1120 North Betty Lane, Clearwater, FL 33755
Planned Activities Rehabilitation
31 Project Name Religious Community Services, Inc. (Safe House Shelter
Rehabilitation)
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Homelessness
Needs Addressed Homeless Facilities and Shelters
Funding CDBG: $52,600
Description Funds provided to replace fencing, trees for a playground,
installation of a permanent shade shelter, landscaping, painting of
bedrooms, bathrooms, exterior of the Haven House and a youth
building.
Target Date
Annual Action Plan
2019
45
OMB Control No: 2506-0117 (exp. 06/30/2018)
Estimate the number and
type of families that will
benefit from the proposed
activities
One hundred (100) very-low to low-income individuals.
Location Description Address Protected
Planned Activities Rehabilitation
32 Project Name The Kimberly Home, Inc. (Transitional Housing Renovation)
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Housing
Needs Addressed Homeless Facilities and Shelters
Funding CDBG: $82,793
Description Funds provided for the complete renovation of a 2-story masonry
and frame building utilized for transitional housing.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
One very-low to low-income family.
Location Description 1194 Grove Street, Clearwater, FL 33755
Planned Activities Rehabilitation
33 Project Name CDBG Administration/Planning
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Program Administration
Needs Addressed Program Administration
Funding CDBG: $197,809
Description Funds provided for City staff costs related to the administration of
the CDBG Program. The City will also be utilizing $46,000 in
anticipated Program Income Administration.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
N/A
Annual Action Plan
2019
46
OMB Control No: 2506-0117 (exp. 06/30/2018)
Location Description 600 Cleveland Street, Clearwater, FL 33755
Planned Activities Program Administration
34 Project Name HOME Administration/Planning
Target Area Citywide Low- and Moderate-Income Areas
Goals Supported Program Administration
Needs Addressed Program Administration
Funding HOME: $88,398
Description Funds provided for City staff costs related to the administration of
the HOME Program. The City will also be utilizing $50,000 in
anticipated Program Income Administration.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
N/A
Location Description 600 Cleveland Street, Clearwater, FL 33755
Planned Activities Program Administration
35 Project Name Activity Delivery - Rehabilitation
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Housing
Needs Addressed Owner-Occupied Housing Rehabilitation
Funding CDBG: $12,500
Description Funds provided for City staff costs for activity delivery of the
Rehabilitation Program.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Five (5) low- to moderate-income families.
Location Description 600 Cleveland Street, Clearwater, FL 33755
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Planned Activities Activity Delivery Administration
36 Project Name Activity Delivery - Infill
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Housing
Needs Addressed Single-Family New Construction
Funding CDBG: $50,000
Description Funds provided for City staff costs related to the activity delivery of
the Infill Program.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
Twenty (20) low- to moderate income families.
Location Description 600 Cleveland Street, Clearwater, FL 33755
Planned Activities Activity Delivery Administration
37 Project Name Public Facilities (TBD)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Community Development and Public Services
Needs Addressed Homeless Facilities and Shelters
Youth Services
Senior Services
Services for Persons with Disabilities
Community Resource/Recreation Centers
Sidewalks and Roadway Improvements
Funding CDBG: $306,000
Description Funds provided for future public facilities activities.
Target Date
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Estimate the number and
type of families that will
benefit from the proposed
activities
Ninety (90) low- to moderate-income individuals.
Location Description N/A
Planned Activities Future Public Facilities Activities
38 Project Name Economic Development (TBD)
Target Area Citywide Low- and Moderate-Income Areas
Lake Bellevue Neighborhood Revitalization Strategy Area
East Gateway District Neighborhood Revitalization Strategy Area
North Greenwood Neighborhood Revitalization Strategy Area
Goals Supported Economic Development
Needs Addressed Economic Opportunity
Funding CDBG: $50,000
Description Funds provided for future economic development activities.
Target Date
Estimate the number and
type of families that will
benefit from the proposed
activities
N/A
Location Description N/A
Planned Activities Future Economic Development Activities
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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration) where assistance will be directed
For the 2019/2020 Annual Action Plan, Clearwater will provide direct assistance to low- and moderate-
income areas and approved Neighborhood Revitalization Strategy Areas (NRSAs) of the City. The
geographic distribution of funding percentages are misleading since only 3 projects are solely
concentrated in a NRSA; most projects are not solely concentrated in a NRSA, but are included
in the city-wide, low- and moderate-income areas and multiple NRSAs. See the map titled, "Low and
Moderate Income Areas Map" in the Grantee Unique Appendices [attached hereto] for a graphical
representation of low- and moderate-income area locations. See the map titled, "Strategy Areas Map"
for the locations of the City's strategy areas.
Geographic Distribution
Target Area Percentage of Funds
Citywide Low- and Moderate-Income Areas 78
Lake Bellevue Neighborhood Revitalization Strategy Area 0
East Gateway District Neighborhood Revitalization Strategy Area 0
North Greenwood Neighborhood Revitalization Strategy Area 22
Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically
Four areas have been designated as either a Local Target Area or a Strategy Area within the City of
Clearwater. These are citywide very-low- to moderate-income areas, Lake Bellevue Neighborhood
Revitalization Strategy Area, East Gateway District Neighborhood Revitalization Strategy Area and North
Greenwood Neighborhood Revitalization Strategy Area. The designation of Local Target Area and
Strategy Area increases the potential for coordinated planning and investment. The areas selected for
the 2016/2017-2019/2020 Consolidated Plan were confirmed through the citizen participation process,
which included service provider and community meetings, as well as meetings with staff of the City’s
Economic Development and Housing Department. Each of these areas meets the eligibility requirements
for low- and moderate-income benefit. While Local Target Areas and Strategy Areas allow the City to
plan and invest in a coordinated manner, they do not limit the city from expending funds in other areas
of Clearwater that meet the eligibility requirements for very-low to moderate-income benefit.
Discussion
The City of Clearwater has identified 38 projects to implement the goals of the Consolidated Plan during
the fourth year of the 2016/2017-2019/2020 Consolidated Plan. These projects benefit very-low
to moderate-income persons citywide and within the City’s Neighborhood Revitalization Strategy Areas.
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Projects with citywide benefit include housing activities, homeless and public services, business
development and administration and activity delivery of the CDBG and HOME programs.
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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
The City places a high priority on providing homeownership opportunities within Clearwater. This goal
will be addressed, in part, by local non-profit organizations and developers that construct affordable
housing for lower-income, first-time homebuyers. In addition, the City will continue to deliver its
housing rehabilitation and down payment assistance programs and support homebuyer education and
fair housing activities.
The Annual Action Plan must specify goals for the number of homeless, non-homeless, and special needs
households to be supported within the program year. For the purposes of this section, the term
“affordable housing” is defined in the HOME regulations at 24 CFR 92.252 for rental housing and 24 CFR
92.254 for homeownership. [This section replaces the former HUD Table 3B.]
One Year Goals for the Number of Households to be Supported
Homeless 1,304
Non-Homeless 6,743
Special-Needs 31
Total 8,078
Table 9 - One Year Goals for Affordable Housing by Support Requirement
One Year Goals for the Number of Households Supported Through
Rental Assistance 0
The Production of New Units 47
Rehab of Existing Units 11
Acquisition of Existing Units 31
Total 89
Table 10 - One Year Goals for Affordable Housing by Support Type
Discussion
The City will continue to deliver its long-standing housing programs, including housing rehabilitation and
down payment assistance, coordinate with non-profit organizations and developers that construct
affordable housing and support homebuyer education and fair housing activities. These housing
activities will support 239 households through a combination of production of new units, rehabilitation
of existing units, down payment assistance and homebuyer education.
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AP-60 Public Housing – 91.220(h)
Introduction
This section of the Annual Action Plan describes what actions the City of Clearwater will take during the
2019/2020 program year to carry out the public housing strategy identified in the Strategic Plan.
The Clearwater Housing Authority (CHA) administers housing assistance for low- and very-low income
persons in the greater Clearwater area. The operations of the CHA are funded through annual
appropriations provided by U.S. Department of Housing and Urban Development. Assistance includes
public housing, tenant-based vouchers (Housing Choice Vouchers or HCVs) and special purpose voucher
activities. Combined, these activities supply approximately 1,500 publicly assisted housing units in the
greater Clearwater area.
Actions planned during the next year to address the needs to public housing
The City works cooperatively with Pinellas County, the CHA and private entities in the provision of public
and subsidized housing within Clearwater. The CHA administers public housing for seniors and families
in addition to the Housing Choice Voucher (HCV) program that provides financial rental assistance to
eligible individuals and families based upon income. The CHA and other housing providers in the
community continuously seek to rehabilitate the supply of housing affordable to low- and very-low
income persons. The City of Clearwater will continue to coordinate housing referrals with the CHA, as
well as the Pinellas County Housing Authority, in the delivery of the City’s CDBG and HOME housing
programs.
Actions to encourage public housing residents to become more involved in management and
participate in homeownership
The CHA has an ongoing management program in place to involve residents in its operations.
Additionally, through the 2019/2020 Annual Action Plan, the City of Clearwater will support homebuyer
education, fair housing counseling and housing placement activities that facilitate the transition from
public housing to homeownership.
If the PHA is designated as troubled, describe the manner in which financial assistance will be
provided or other assistance
The CHA is not listed as troubled by HUD.
Discussion
Affordable housing needs are met by multiple service providers in the greater Clearwater area. The CHA
currently administers public housing units and tenant-based vouchers (HCVs). The City will continue to
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coordinate referrals with the CHA in order to connect very-low and low-income residents with housing
options.
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AP-65 Homeless and Other Special Needs Activities – 91.220(i)
Introduction
This section of the Annual Action Plan describes the City of Clearwater's one-year goal
and specific actions the City will undertake in the program year to carry out the homeless strategy
identified in the Strategic Plan. Additionally, this section addresses any activities related to the
supportive housing needs of non-homeless populations.
The Pinellas County Homeless Leadership Board serves as the lead agency for the Continuum of Care
(CoC) that addresses the needs of the homeless, and persons at risk of becoming homeless, in the
greater Clearwater area.
Consistent with the Consolidated Plan’s Strategic Plan, the City of Clearwater will pursue the goal of
helping to prevent and reduce homelessness within the City of Clearwater. It is the City’s objective to
support the activities of the Pinellas County Homeless Leadership Board and other members of the
region’s Continuum of Care (CoC), a countywide consortium of homeless service providers. For the
fourth year Action Plan, the City will support the following activities toward the goal of preventing and
reducing homelessness:
• Religious Community Services, Inc. - Safe House Rehabilitation - Services for victims and their
children of domestic violence facing homelessness (100 persons assisted)
• Religious Community Services, Inc. - Case management for families facing homelessness (100
persons assisted)
• Homeless Emergency Project, Inc. - Adult Shelter Rehabilitation - Services for families and
individuals facing homelessness (785 persons assisted)
• Homeless Emergency Project, Inc. - Case management for an emergency shelter program (785
persons assisted)
• Directions For Living, Inc. - Case management for services for the homeless at Pinellas Hope (198
persons assisted)
• The Kimberly Home, Inc. - Transitional Housing Rehabilitation - Services for pregnant women,
with or without children, facing homelessness (1 person assisted)
• Westcare Gulfcoast Florida, Inc. - A Turning Point - Homeless Shelter – Case management for a
behavioral and mental health program serving the homeless (220 persons assisted)
In total, these activities will assist an estimated 1,304 persons during the fourth year Action Plan by
either preventing homelessness or reducing the duration of homelessness.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness
including
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Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
Annually, the Pinellas County Homeless Leadership Board conducts a Point-in-Time Homeless Report
and prepares a Homeless Assessment Report, both of which document the extent of homelessness in
the community. The City also received input on the needs of the homeless population through the
Consolidated Plan citizen participation process and community survey. This year, the priority needs of
homeless persons include: homeless services for pregnant women, mental health services, substance
abuse services, homeless facilities and shelters and case management.
For the fourth year Action Plan, the City of Clearwater will support four case management activities
through Homeless Emergency Project, Inc., Westcare Gulfcoast Florida, Inc., Religious Community
Services, Inc. and Directions For Living to assess the individual needs of homeless persons including the
unsheltered. The Homeless Emergency Project, Inc. offers adult shelter, Westcare Gulfcoast Florida, Inc.
provides behavioral and mental health services for the homeless, Directions For Living provides for
behavioral and mental health services for the homeless at Pinellas Hope and Religious Community
Services, Inc. offers shelter services for domestic violence victims and their children facing
homelessness.
Addressing the emergency shelter and transitional housing needs of homeless persons
As previously mentioned the Pinellas County Homeless Leadership Board annually conducts a Point-in-
Time Homeless Report and prepares a Homeless Assessment Report, both of which document the
extent of homelessness in the community. In addition to other metrics, these reports identify the
number of person or families in emergency shelter or transitional housing.
In the Clearwater area, homeless services such as emergency shelter and transitional housing are
provided by churches and non-profit organizations, including but not limited to Homeless Emergency
Project, Inc., The Kimberly Home, Inc., Boley Centers, Religious Community Services, Inc., Westcare
Gulfcoast Florida, Inc., Salvation Army and Family Resources, Inc. (SafePlace2B), among others.
Additionally, the Homeless Leadership Board and the Pinellas Suncoast Transit Authority (PSTA)
maintain an online map-based directory of emergency shelter and transitional housing services, as well
as food and clothing assistance, targeted to homeless persons.
One of the City's goals in the Consolidated Plan is to prevent and reduce homelessness within the City of
Clearwater by supporting programs that offer shelter facilities and beds for the homeless, and by
assisting agencies that engage in homeless prevention and service programs. For the fourth year Action
Plan, the City will support shelter activities through Religious Community Services, Inc., Homeless
Emergency Project, Inc., Westcare Gulfcoast Florida, Inc. and The Kimberly Home, Inc. which provide
emergency shelter and transitional housing.
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Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
The City will support, in coordination with the Pinellas County Homeless Leadership Board, activities to
end chronic homelessness within the City of Clearwater. One strategy to ending chronic homelessness
in the community is to provide housing to individuals and families, regardless of whether or not they
have achieved common “prerequisites” to housing such as long-term sobriety. National research
around “Housing First” suggests that individuals and/or head of household members who have been
homeless are more successful in achieving self-sufficiency when housing stability is acquired first,
regardless of whether or not they are sober or financially self-sufficient in the beginning. Once their
housing situation is stabilized, their ability to achieve sobriety, financial self-sufficiency, or other
common barriers to housing stability dramatically improve.
For the fourth year Action Plan, the City has identified no specific activities to this end; however, the City
will support an array of activities that, when combined, may shorten the duration of homelessness, help
persons transition to more stable housing, and/or provide access to affordable housing. These activities
include case management, emergency shelter and transitional housing, behavioral and mental health
services, supportive services for the elderly, referrals to appropriate housing providers, affordable
housing unit construction or rehabilitation, homebuyer education, down payment assistance and access
to economic opportunities.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: being discharged from publicly
funded institutions and systems of care (such as health care facilities, mental health facilities,
foster care and other youth facilities, and corrections programs and institutions); or, receiving
assistance from public or private agencies that address housing, health, social services,
employment, education, or youth needs.
For the fourth year Action Plan, the City has identified one activity to this end; Miracles Outreach
Community Development Center, Inc. whom provides transitional shelter and case management
services for youth transitioning out of the foster care sysetem. The City also supports an array of
activities that, when combined, may help very-low to low-income individuals and families avoid
becoming homeless. These activities include case management, emergency shelter and transitional
housing, behavioral and mental health services, supportive services for the elderly, referrals to
appropriate housing providers, affordable housing unit construction or rehabilitation, homebuyer
education, down payment assistance and access to economic opportunities.
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For the fourth year Action Plan, the City of Clearwater will continue to coordinate referrals for facilities
and services available in the community that support low-income individuals and families. In addition to
the programmed homeless activities at Religious Community Services - Safe House, Homeless
Emergency Project, Inc., Westcare Gulfcoast Florida, Inc. and The Kimberly Home, Inc., the City
will support facility improvements and public service activities at Directions For Living, Intercultural
Advocacy Institute, Inc., Safety Harbor Neighborhood Family Center, Inc. and Miracles Outreach
Community Development Center, Inc.
The City will continue to work with housing and homeless service providers to implement a cohesive,
community-wide discharge coordination policy that can be successfully implemented to ensure that
persons being discharged from publicly funded agencies and institutions do not become homeless upon
release. Examples of such efforts include the Pinellas County Sherriff Department’s Operation PAR,
which allows ex-inmates to receive substance abuse treatment; and the State’s “Transition from Prison
to Community Initiative” (TPCI).
Discussion
For the fourth year Action Plan, the City has programmed seven homeless activities to address the need
for case management, emergency shelter and transitional housing, and behavioral and mental health
services and the rehabilitation of said facilities, as well as referrals to appropriate housing providers and
other assistance. The City will continue to coordinate with the Pinellas County Homeless Leadership
Board and the Continuum of Care (CoC), including numerous homeless service providers operating in
the greater Clearwater area.
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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:
This section of the Annual Action Plan summarizes actions the City of Clearwater will undertake during
the program year to reduce barriers to affordable housing and influence whether the cost of housing or
the incentives to develop, maintain, or improve affordable housing are affected by public policies,
particularly those of the local jurisdiction. Such policies include land use controls, zoning ordinances,
building codes, and policies that affect the return on residential investment.
Actions it planned to remove or ameliorate the negative effects of public policies that serve
as barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment
The City of Clearwater has several programs that removes or ameliorate the negative effects of public
policies that are barriers to affordable housing. These programs are documented in the City’s 2018-
2020 Local Housing Assistance Plan (LHAP) and the related City of Clearwater 2017 Local Housing
Incentives Strategies (LHIS) report. The City’s ongoing actions to remove or ameliorate the barriers to
affordable housing, as identified in the City’s LHAP and LHIS documents, include the following:
• Expedited permitting
• Ongoing review process
• Allowance of flexible densities for affordable housing
• Reduction of parking setback requirements for affordable housing
• Allowance of flexible lot configurations, including zero-lot-line configuration for affordable
housing
• Preparation of a printed inventory of locally-owned public lands suitable for affordable housing
• Support of development near transportation hubs, major employment centers, and mixed-use
developments
See also SP-55, "Barriers to Affordable Housing" for more detailed explanations of the barriers to
affordable housing identified in the LHAP and LHIS documents.
Discussion:
The City of Clearwater will continue to implement the programs that it utilizes to remove or ameliorate
the negative effects of public policies that are barriers to affordable housing. The last Analysis of
Impediments to Fair Housing was conducted in 2016 in conjunction with Pinellas County. In order to
ensure the continuation of Fair Housing practices, the City will continue to work closely with Pinellas
County on the preparation of the next Assessment of Fair Housing during the program years of the
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corresponding Consolidated Plan.
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AP-85 Other Actions – 91.220(k)
Introduction:
This section of the Annual Action Plan describes the City of Clearwater’s planned actions to carry out the
following strategies outlined in the Consolidated Plan:
• Foster and maintain affordable housing
• Evaluate and reduce lead-based paint hazards
• Reduce the number of poverty-level families
• Develop institutional structure
• Enhance coordination
In addition, the City has identified obstacles to meeting underserved needs and proposed actions to
overcome those obstacles.
Actions planned to address obstacles to meeting underserved needs
The major obstacle to meeting underserved needs is the lack of financial resources among housing and
public service providers that support the City’s institutional delivery structure.
To address such obstacles, the City of Clearwater will administer CDBG funds to pursue the goal of
enhancing the living environment for persons in very-low to moderate-income areas through
community development activities, public service programs and the elimination of blight. Priority will be
given to the City’s NRSAs, where need is greatest. The City will also pursue the goal of expanding the
accessibility and coordination of social services to the City of Clearwater special needs population.
Programmed activities to meet underserved needs during the fourth year include, but are not limited to,
the following:
• Directions For Living - Facility Improvements - benefitting low- and moderate-income persons
• Intercultural Advocacy Institute, Inc. - Youth Leadership Partnership program - benefitting very-
low and low-income families and youth
• Pinellas Opportunity Council, Inc. - Chore Services program - benefitting the elderly
• Safety Harbor Neighborhood Housing Services, Inc. - Bridge the Gap program - benefitting low-
and moderate income youth
• Gulfcoast Legal Services, Inc. - Legal Services - benefitting very-low and moderate-income
families
• Miracles Outreach Community Center, Inc. - Prevention and Diversion program - benefitting
very-low and low-income youth
• The Kimberly Home, Inc. - Pregnancy Services - benefitting very-low and low-income women
and youth
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Additional activities to meet underserved needs are described previously with regard to homelessness
(AP-65) and subsequently with regard to affordable housing and economic development (AP-85, as
follows).
Actions planned to foster and maintain affordable housing
Consistent with the Consolidated Plan’s Strategic Plan, the City will pursue the goal of providing
availability of, and access to, decent affordable housing for the residents of the City of Clearwater. The
City has programmed sixteen housing activities that meet the following objectives of the Consolidated
Plan:
• Preserve the existing housing stock
• Increase the availability of affordable housing units
• Assist qualified very-low to moderate-income households to become homeowners through
supporting agencies that provide housing counseling
• Provide mortgage assistance for very-low to moderate-income homebuyers
Programmed activities to foster and maintain affordable housing during the fourth year include the
following:
• City of Clearwater, CDBG Owner-Occupied Land Acquisition
• City of Clearwater, HOME Owner-Occupied Land Acquisition
• City of Clearwater, HOME Multi-Family Land Acquisition
• City of Clearwater, HOME Multi-Family New Construction
• City of Clearwater, HOME Owner-Occupied New Construction
• City of Clearwater, HOME Multi-Family Rehabilitation
• Community Housing Development Organization (CHDO), Acquisition and Rehabilitation of
Owner-Occupied Housing
• Clearwater Neighborhood Housing Services, Inc., Acquisition and Construction of Owner-
Occupied Housing
• Miracles Outreach Community Development Center, Inc., Acquisition and Construction of Multi-
Family Housing
• Revolving Loan Program (Rehabilitation), Loans for Homeowners
• Revolving Loan Program (Infill), Loans for Construction of Owner-Occupied Housing
• Tampa Bay Community Development Corporation, Down Payment and Closing Cost Assistance
• Tampa Bay Community Development Corporation, Homebuyer Education
• Clearwater Neighborhood Housing Services, Down Payment and Closing Cost Assistance
• Clearwater Neighborhood Housing Services, Homebuyer Education
• Bright Community Trust, Inc., Homebuyer Education
These activities preserve the existing housing stock through rehabilitation of aging units, increase the
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availability of affordable housing through new construction, and improve access to affordable housing
through homebuyer education and downpayment assistance for qualified very-low to moderate-income
households.
Actions planned to reduce lead-based paint hazards
The City will continue to include lead-based paint education and mitigation measures in all housing
rehabilitation activities and, if needed, will identify and apply for additional funding resources to finance
abatement. Contractors are required to be trained and certified to supervise removal of lead-based
paint hazards in order to comply with HUD regulations. Furthermore, subrecipients of the City’s CDBG
and HOME funding devise their own lead-based paint hazard programs to comply with HUD regulations
for rehabilitation projects.
Additionally, the City will continue to coordinate with agencies in the Clearwater area that screen
residents for elevated blood lead levels (EBL) and inspect housing units for lead-based paint hazards.
These agencies include the Pinellas County Health Department and the Clearwater and Pinellas County
housing authorities, among others.
Actions planned to reduce the number of poverty-level families
The City of Clearwater will continue to coordinate with a number of agencies that support poverty-level
families, homeless and non-homeless special needs populations, as well as to very-low to moderate-
income families. Services include referrals to affordable housing, employment assistance/job training
and other activities to promote economic opportunity.
For the fourth year Action Plan, the City of Clearwater will support three activities, through Intercultural
Advocacy Institute, Inc. Safety Harbor Neighborhood Family Center, Inc. and Miracles Outreach
Community Development Center, Inc. to provide family advocacy and mentoring toward academic and
employment success, as well as self-sufficiency. The Intercultural Advocacy Institute, Inc. serves
Clearwater’s Hispanic community, the Safety Harbor Neighborhood Family Center, Inc. serves eastern
Clearwater and Miracles Outreach Community Development Center, Inc. serves the North Greenwood
NRSA community.
Additionally, the City of Clearwater will support two activities through Tampa Bay Black Business
Investment Corporation and the Hispanic Business Initiative Fund of Florida, Inc. dba Prospera, to
provide technical assistance to start-up micro and small business owners and fund two facade
improvements toward job creation and removal of slum and blight.
Actions planned to develop institutional structure
The City of Clearwater has a strong institutional delivery structure. The City will continue to work with
its own departments and various housing and public service providers, as well as partners of their
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programs, in an effort to expand opportunities and to make continuous improvements to the
institutional structure. Continued actions will include solicitation of feedback on referral processes and
other means of coordination between such providers and the City of Clearwater.
For the fourth year Action Plan, the City will support an array of activities that strengthen the
institutional structure’s ability to serve persons of very-low to moderate-income, persons with special
needs, and the homeless. These activities include case management, emergency shelter and transitional
housing, behavioral and mental health services, supportive services for the elderly, referrals to
appropriate housing providers, affordable housing unit construction or rehabilitation, homebuyer
education, downpayment assistance and access to economic opportunities.
Actions planned to enhance coordination between public and private housing and social
service agencies
The City of Clearwater will continue to coordinate with housing and public service providers to develop
an effective institutional structure and enhance inter-agency coordination.
The City continues to work with regional housing authorities, such as the Clearwater Housing Authority
and Pinellas County Housing Authority, to improve access to public housing and tenant-based
assistance. Although funding for public housing authorities is limited, and competition for affordable
housing is high, these agencies continue to provide housing-related activities, such as rental assistance,
rehabilitation and new construction for low-income persons. Input from public housing authorities is
regularly solicited during preparation of the City’s Annual Action Plan.
Additionally, the City promotes coordination between non-profit and private for-profit housing
providers through its Neighborhood and Affordable Housing Advisory Board (NAHAB), through the SHIP-
mandated Affordable Housing Advisory Committee (AHAC) in conjunction with the LHAP and LHIS
reports, and through the Annual Action Plan process. Moreover, annual meetings in conjunction with
the Annual Action Plan provide an opportunity for these providers to interact.
Public service providers in the greater Clearwater area provide a wide array of services to very-low
to moderate-income persons. These organizations typically have a specific target population that they
serve (e.g. the homeless, persons with special needs, low-income families, etc.), and accordingly possess
a level of knowledge and expertise that is invaluable when identifying underserved needs. The
continuation and expansion of these public services will be encouraged over the fourth-year by means
of matching programs with funding, as available. The City recognizes that improved coordination
between housing and public service providers will continue to be critical action toward preventing
homelessness. Therefore, input from public service providers is regularly solicited during preparation of
the City’s Annual Action Plan.
Discussion:
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For the fourth year Action Plan, the City will support activities that will address underserved needs
through community development and public services; foster and maintain affordable housing through
rehabilitation, new construction, and homebuyer assistance; reduce lead-based paint hazards through
responsible rehabilitation; reduce the number of poverty-level families through a combination of
mentoring and economic development; and develop institutional structure through a network of
community partners, including the City and its departments. Additionally, the City will continue to
encourage coordination between public housing authorities, non-profit and private for-profit housing
providers, and public service providers through the NAHAB and AHAC, Annual Action Plan participation
and regular day-to-day referrals through the Economic Development and Housing Department.
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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:
This section addresses the program-specific requirements for the Annual Action Plan.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table. The following identifies program income that is available for use that is included in
projects to be carried out.
1. The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan 0
5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that benefit
persons of low and moderate income.Overall Benefit - A consecutive period of one,
two or three years may be used to determine that a minimum overall benefit of 70%
of CDBG funds is used to benefit persons of low and moderate income. Specify the
years covered that include this Annual Action Plan. 100.00%
HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(l)(2)
1. A description of other forms of investment being used beyond those identified in Section 92.205 is
as follows:
The City will use funding from the State Housing Initiatives Program (SHIP), Pinellas County Housing
Annual Action Plan
2019
67
OMB Control No: 2506-0117 (exp. 06/30/2018)
Trust Fund and/or volunteer hours from Habitat For Humanity projects for the matching
requirements under the HOME program.
2. A description of the guidelines that will be used for resale or recapture of HOME funds when used
for homebuyer activities as required in 92.254, is as follows:
Where direct subsidy provided, the recapture provision will be utilized. The recapture provisions are
required when a HOME-assisted homebuyer sells his/her property, either voluntarily or
involuntarily, during the applicable affordability period. The recapture provision is subject to the
limitation that when the recapture requirement is triggered by a sale, voluntary or involuntary, of
the housing unit, and there are no net proceeds or the net proceeds are insufficient to repay the
HOME investment due, the City can only recapture the net proceeds, if any. The net proceeds are
the sales price minus the superior loan repayment and closing costs. This language is included in the
loan documents and will be used for other eligible HOME activities.
3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired
with HOME funds? See 24 CFR 92.254(a)(4) are as follows: Where no direct subsidy is provided, the
resale provisions will be utilized. The resale provisions are required when a HOME-assisted
homebuyer sells his or her property, either voluntarily or involuntarily, during the applicable
affordability period, the property is to be sold to another low- to moderate-income homebuyer who
will utilize the property as his/her principal residence. The City does not use a presumption of
affordability, the City performs an income and asset certification on the purchaser of the property
before approving the sale of the home to ensure the purchaser is low to moderate-income. The
original homebuyer shall receive a fair return on investment (ROI); ROI is defined as the average
change on Consumer Price Index (CPI) over the period of affordability. The property must be sold at
a price that is affordable to a reasonable range of very-low to moderate-income buyers.
4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is
rehabilitated with HOME funds along with a description of the refinancing guidelines required that
will be used under 24 CFR 92.206(b), are as follows:
The City will not use HOME funds to refinance the existing debt for multi-family projects.
Annual Action Plan
2019
68
OMB Control No: 2506-0117 (exp. 06/30/2018)
The City of Clearwater expects to receive $225,000 in CDBG program income to be utilized for CDBG
eligible activities and $500,000 in program income to be utilized for HOME eligible activities. The
percentage of overall benefit to very-low to moderate-income persons is expected to be 100%.
Annual Action Plan
2019
69
OMB Control No: 2506-0117 (exp. 06/30/2018)
Attachments
Annual Action Plan
2019
70
OMB Control No: 2506-0117 (exp. 06/30/2018)
Grantee Unique Appendices
Annual Action Plan
2019
71
OMB Control No: 2506-0117 (exp. 06/30/2018)
Annual Action Plan
2019
72
OMB Control No: 2506-0117 (exp. 06/30/2018)
Annual Action Plan
2019
73
OMB Control No: 2506-0117 (exp. 06/30/2018)
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9283-19 2nd rdg
Agenda Date: 8/1/2019 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 8.1
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9283-19 on second reading, amending the future land use element of the
Comprehensive Plan of the city to change the land use designation for certain real properties
whose post office addresses are 3003 Merrill Avenue, 3025 Merrill Avenue and 510 Moss
Avenue, all within Clearwater, Florida 33759 from Residential Low (RL) to Residential Urban
(RU).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 8/1/2019
Ordinance No. 9283-19
ORDINANCE NO. 9283-19
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE
LAND USE DESIGNATION FOR CERTAIN REAL
PROPERTIES LOCATED GENERALLY ON THE SOUTH SIDE
OF MERRILL AVENUE, 705 FEET WEST OF MCMULLEN
BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE
3003 MERRILL AVENUE, 3025 MERRILL AVENUE AND 510
MOSS AVENUE, ALL WITHIN CLEARWATER, FLORIDA
33759, FROM RESIDENTIAL LOW (RL) TO RESIDENTIAL
URBAN (RU); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the Future Land Use Element of the Comprehensive
Plan of the City as set forth in this ordinance is found to be reasonable, proper and
appropriate, and is consistent with the City's Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
properties, as follows:
Properties Land Use Category
See attached Exhibit A; From: Residential
Low (RL)
To: Residential Urban
(RU)
(LUP2019-03001)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect contingent upon approval of the land use
designation by the Pinellas County Board of Commissioners, where applicable, and thirty-one
(31) days post-adoption. If this ordinance is appealed within thirty (30) days after adoption,
then this ordinance will take effect only after approval of the land use designation by the
Pinellas County Board of Commissioners and upon issuance of a final order determining this
amendment to be in compliance either by the Department of Economic Opportunity (DEO) or
the Administration Commission, where applicable, pursuant to section 163.3187, Florida
Ordinance No. 9283-19
Statutes. The Community Development Coordinator is authorized to transmit to Forward
Pinellas, in its role as the Pinellas Planning Council, an application to amend the Countywide
Plan in order to achieve consistency with the Future Land Use Plan Element of the City’s
Comprehensive Plan as amended by this ordinance.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
LUP2019-03001
=========================================================================================
No. Parcel ID Lot No., Block No. Address
1. 09-29-16-88245-000-0010 Lot 01 3003 Merrill Avenue
The above in Sunset Valley Subdivision, as recorded in PLAT BOOK 42, PAGE 54, of the Public Records of Pinellas
County, Florida.
No. Parcel ID Lot No., Block No. Address
2. 09-29-16-82890-000-0010 Lot 01 3025 Merrill Avenue
The above in Sloan’s Acre, as recorded in PLAT BOOK 42, PAGE 46, of the Public Records of Pinellas County, Florida.
No. Parcel ID Lot No., Block No. Address
3. 09-29-16-45144-015-0010 Lot 01, Block O 510 Moss Avenue
The above in Kapok Terrace 1st Addition, as recorded in PLAT BOOK 49, PAGE 48, of the Public Records of Pinellas
County, Florida.
Exhibit B 742.81667.84LAKELAKE LOUISE
LAKE
LOUISE
B
AH
O
N
J
I
6
7
8
9101112
13
234567
8910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11
12 13
14 15 16 17
234567891
1
2
11
(14)
1 2 3 4 5 6
7 8 9 10 11 12
442.19
1161.9
588588138138442.19
442.19
138138VAC
50
C
MERRILL AVE MOSS AVE HOYT AVE
GRAND VIEW AVE N McMULLEN BOOTH RD R/OS
RL
RL
RL
RL
RL
RL
RL
601
511
505
600
7 1 2
708
30063019301330063046301230003023300130073030302430263052301830533057510
701
602 3077305930773052307030703041307130413070304130473031300330463052301230763041306530473076303530103040308130463053304030253058306530643053306330473047307130253064307630593059305830693040307530533035305830773035306430713065-Not to Scale--Not a Survey-Date. 4/18/2019
Eddie C. Moore Rec. Complex
Future Land Use Map
Owner(s):
Robin Sloan
Advanta IRA Services LLC
Saxony Company Inc
Case: LUP2019-03001
Site:
3003 Merrill Avenue
3025 Merrill Avenue
510 Moss Avenue
Property
Size(Acres): 1.30
Land Use Zoning
PIN:
09-29-16-88245-000-0010
09-29-16-82890-000-0010
09-29-16-45144-015-0010 From: Residential Low (RL) Low Medium Density
Residential (LMDR)
To: Residential Urban
(RU) Low Medium Density
Residential (LMDR) Atlas Page: 283A
PLANNING & DEVELOPMENT DEPARTMENT
COMMUNITY DEVELOPMENT BOARD STAFF REPORT
MEETING DATE: June 18, 2019
AGENDA ITEM: G.1.
CASE: LUP2019-03001
REQUEST: To amend the Future Land Use Map designation from Residential Low
(RL) to Residential Urban (RU)
GENERAL DATA:
Applicant ......................... Richard Zacchigna
Owner ............................. Saxony Company Inc, Advanta IRA Services LLC, Robin J. Sloan
Location .......................... 510 Moss Avenue, located at the southwestern corner of Merrill Avenue
and Moss Avenue; 3025 Merrill Avenue and 3003 Merrill Avenue, located
adjacent to the west, along the south side of Merrill Avenue.
Property Size ................... 1.30 acres
Background:
This case involves three parcels of land located on the south side of Merrill Avenue and west of Moss
Avenue, approximately 705 feet west of McMullen Booth Road. Saxony Company Inc. owns the
easternmost parcel, 510 Moss Avenue, which is about 0.20 acres. They also own the middle plot, 3025
Merrill Avenue, which is about 0.70 acres, in conjunction with Advanta IRA Services. The western parcel,
3003 Merrill Avenue, is approximately 0.40 acres and is owned by Robin J. Sloan. The three parcels
combined are a total of 1.30 acres.
The request is to change the properties’ Future Land Use Map designation from Residential Low (RL) to
Residential Urban (RU). There is no need to request a rezoning of the properties as the current Low Medium
Density Residential (LMDR) District is consistent with the proposed future land use designation.
Currently there is a single-family dwelling on each parcel. The applicant is the President of Saxony
Company, which owns two of the three parcels. Mr. Zacchigna has indicated the intent is to redevelop at
least two of the parcels, 510 Moss Avenue and 3025 Merrill Avenue, with detached dwellings that fit the
need of the market, with a smaller footprint allowing them to make better use of the limited area they have
available. However, no site plan application has been submitted at this time. Ms. Sloan has requested the
same changes to her property so that all three parcels within the block, on the south side of Merrill Avenue,
would have the same future land use.
Community Development Board – June 18, 2019
LUP2019-03001 - Page 2 of 8
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Maps 1 and 2 show the general location of the properties and an aerial view of the amendment area and its
surroundings.
Map 1 Map 2
Vicinity Characteristics:
Map 3 shows the existing surrounding uses. To the north and east, there are single family homes. West of
the subject properties is Kapok Park, and a 1.4-acre vacant (unincorporated) property abuts to the south of
the amendment area. Farther south of the subject parcels is Eddie C. Moore Softball Complex.
Map 3
Community Development Board – June 18, 2019
LUP2019-03001 - Page 3 of 8
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
As shown on Map 4, the abutting future land use designations are Residential Low (RL) to the north, south
and east, and Preservation (P) to the west of the subject properties. Recreation/Open Space (R/OS) is farther
south.
A comparison between the uses, densities, and intensities allowed by the present and proposed Future Land
Use Map designations appears in Table 1, along with the consistent zoning districts.
Map 4
Table 1. Uses, Densities and Intensities Allowed by Present and Proposed Future Land Use Designations
Present FLUM Designation
Residential Low (RL)
Requested FLUM Designation
Residential Urban (RU)
Primary Uses: Low Density Residential;
Residential Equivalent
Urban Low Density Residential;
Residential Equivalent
Maximum Density: 5.0 Dwelling Units Per Acre 7.5 Dwelling Units Per Acre
Maximum Intensity: FAR 0.40; ISR 0.65 FAR 0.40; ISR 0.65
Consistent Zoning
Districts:
Low Medium Density Residential (LMDR);
Low Medium Density Residential (LMDR);
Medium Density Residential (MDR)
P
Community Development Board – June 18, 2019
LUP2019-03001 - Page 4 of 8
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
REVIEW CRITERIA:
Consistency with the Clearwater Comprehensive Plan [Sections 4-603.F.1 and 4-603.F.2]
Recommended Findings of Fact:
Applicable goals, objectives and policies of the Clearwater Comprehensive Plan which support the proposed
amendment include:
Goal A.2 A sufficient variety and amount of future land use categories shall be provided to accommodate
public demand and promote infill development.
Goal A.4. The City shall work toward a land use pattern that can be supported by the available community
and public facilities that would be required to serve the development.
Policy A.5.5.1 Development shall be designed to maintain and support the existing or envisioned character
of the neighborhood.
Objective A.6.4. Due to the built-out character of the city of Clearwater, compact urban development within
the urban service area shall be promoted through the application of the Clearwater Community Development
Code.
Objective C.1.1 Assure an adequate supply of housing in Clearwater by providing for additional new
dwelling units in a variety of types, costs, and locations to meet the needs of the residents of the City of
Clearwater.
The proposed Residential Urban (RU) future land use designation is compatible with the surrounding single
family residential uses as well as the sports complex to the south. The applicant intends to develop the
middle parcel with single-family houses. Overall, the density of development permitted by the proposed
amendment is slightly more than what is permitted by the current land use designation. The change would
allow one additional unit on the middle parcel, which would be consistent with the character of the
neighborhood and would increase housing within the City’s urban service area. In addition, the proposal
does not degrade the level of service for public facilities below the adopted standards (a detailed public
facilities analysis follows in this report).
As illustrated in Table 1, the difference in the number of possible units within the existing land use
regulations, and the proposed change is 3 units. Original zone designation allows a total of 6 units, and the
proposed amendment would allow a total of 9 units. The additional density permitted under the proposed
amendment would allow for up to three additional units to be constructed on this parcel which is necessary
for the project to be cost feasible, according to the applicant.
Currently, the subject area is occupied by three single-family houses, which compared with the number of
existing dwellings across Merrill Avenue, makes evident the potential to add at least three units on the
proposed amendment area. This increment would be possible only if the three existing single-family houses
are removed and replaced. Otherwise, the increase in the number of units would be limited to one or two
single-family homes depending on the total area to redevelop.
Community Development Board – June 18, 2019
LUP2019-03001 - Page 5 of 8
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Recommended Conclusions of Law:
The request does not conflict with the goals, objectives, and policies of the Clearwater Comprehensive Plan
and furthers said plan as indicated in the goals, objectives, and policy listed above.
Consistency with the Countywide Rules
Recommended Findings of Fact:
The underlying Countywide Plan Map category on the proposed amendment area is Residential Low
Medium (RLM), which is consistent with the proposed City of Clearwater future land use designation of
Residential Urban (RU). No amendment would be required to the Countywide Plan Map.
Section 2.3.3.2 of the Countywide Rules states that the Residential Low Medium (RLM) category is intended
to depict areas that are now developed, or appropriate to be developed, in a suburban, low density or
moderately dense residential manner; and to recognize such areas as primarily well-suited for residential uses
that are consistent with the suburban qualities, transportation facilities, including transit, and natural
resources of such areas.
The proposed use, as indicated by the applicant, will be additional residential units, which is an appropriate
use within the area and consistent with the proposed and surrounding Countywide Plan Map categories.
Recommended Conclusions of Law:
The proposed Future Land Use Map amendment is consistent with the purpose of the proposed category in
the Countywide Rules.
Compatibility with Surrounding Properties/Character of the City & Neighborhood [Section 4-603.F.3
and Section 4-603.F.6]
Recommended Findings of Fact:
Existing surrounding uses consist of single-family homes to the east, west, and north. The abutting parcel to
the west is a park, and farther to the south, there is a recreational facility. The current and proposed uses of
the amendment area as residential are compatible with the surrounding properties and neighborhood.
Recommended Conclusions of Law:
The proposed Residential Urban (RU) future land use category is in character with the Future Land Use Map
designations in the area. Further, the proposal is compatible with surrounding uses and consistent with the
character of the surrounding properties and neighborhood.
Sufficiency of Public Facilities [Section 4-603.F.4]
Recommended Findings of Fact:
To assess the sufficiency of public facilities needed to support potential development on the proposed
amendment area, the maximum development potential of the properties under the present and requested City
Future Land Use Map designations were analyzed.
Community Development Board – June 18, 2019
LUP2019-03001 - Page 6 of 8
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Table 2. Development Potential for Existing & Proposed FLUM Designations
Present FLUM
Designation “RL”
Requested FLUM
Designation “RU” Net Change
Site Area 1.30 AC
(56,628 SF)
1.30 AC
(56,6281 SF)
Maximum
Development
Potential
6 DUs
0 SF1
0.40 FAR
9 DUs
0 SF1
0.40 FAR
+3 DUs
0 SF
0 FAR
Notes:
1. FAR is not used to regulate residential uses and there are no non-residential uses permitted through the requested Low Medium
Density Residential (LMDR) District zoning; therefore, the square footage development potential is zero.
Abbreviations:
FLUM – Future Land Use Map DUs – Dwelling Units
AC – Acres FAR – Floor Area Ratio
SF – Square feet
As shown in the table, there is generally an increase in development potential across the amendment area.
The following analysis compares the maximum potential development of the proposed Residential Urban
(RU) future land use developed with 9 detached dwellings to the maximum development potential of the
existing Residential Low (RL) future land use which allows a total of 6 detached houses.
Potable Water
The change in development potential from this amendment would result in an increase in potable water use
of up to 846 gallons per day. This increase is determined by taking the potential potable water utilization of
the proposed land use developed with the maximum number of dwelling units allowed (2,538 gallons per
day) and subtracting from it the potential granted by the current land use designation (1,692 gallons per day).
The City’s current potable water demand is 10.42 million gallons per day (MGD). The City’s adopted level
of service (LOS) standard for potable water service is 120 gallons per day per capita, while the actual usage
is estimated at 76 gallons per day per capita (2015 Annual Water Report). The City’s 10-year Water Supply
Facilities Work Plan (2016-2026 Planning Period), completed October 2017, indicates that based on the
updated water demand projections and other factors, the City has adequate water supply and potable water
capacity for the 10-year planning horizon.
Wastewater
The change in development potential from this amendment would result in an increase in wastewater use of
up to 761 gallons per day. This is determined by taking the potential potable water utilization of the proposed
land use developed with the maximum number of dwelling units allowed (2,284 gallons per day) and
subtracting from it the potential usage of the residential use built out at the maximum number of dwellings
permitted by the current land use designation (1,523 gallons per day). The subject properties are served by
the Northeast Water Reclamation Facility, which presently has excess permitted capacity estimated to be 5.2
million gallons per day. Therefore, there is excess sanitary sewer capacity to serve the amendment area.
Community Development Board – June 18, 2019
LUP2019-03001 - Page 7 of 8
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Solid Waste
The change in development potential from this amendment would increase to 7.6 tons per year of solid waste
generated. This increase is determined by taking the utilization of the proposed land use developed with the
maximum number of dwelling units (22.8 tons per year) and subtracting from it the potential allowed by the
current land use designation (15.2 tons per year).
Pinellas County handles all solid waste disposal at the Pinellas County Waste-to-Energy Plant and the
Bridgeway Acres Sanitary Landfill which has significant capacity. Additionally, the City provides a full-
service citywide recycling program which diverts waste from the landfill, helping to extend the lifespan of
Bridgeway Acres. There is an excess solid waste capacity to serve the amendment area.
Parkland
The City’s adopted LOS for parkland acreage, which is 4 acres per 1,000 population, will not be impacted by
this proposed amendment. Under both the existing and proposed land use, the LOS citywide will remain at
15.46 acres per 1,000 population.
Stormwater
Site plan approval will be required before the properties can be redeveloped. At that time, the stormwater
management system for the site will be required to meet all City and SWFWMD stormwater management
criteria.
Streets
The subject properties are located on the south side of Merrill Avenue approximately 1,295 feet north of
Drew Street, and 705 feet west of McMullen Booth Road. To evaluate potential impacts on streets, the
typical traffic impacts figure (trips per day per acre) in the Countywide Rules for the corresponding
Countywide Plan Map categories (current and proposed) are compared. Since the Countrywide Plan Map
category of Residential Low Medium (RLM) is not changing, the traffic generation rate of 67 trips per day
per acre or 88 trips for the subject properties remains the same for the proposed amendment.
Recommended Conclusions of Law:
Based upon the findings of fact, the proposed change would increase the demand on several public facilities
but will not result in the degradation of the current levels of service for potable water, sanitary sewer, solid
waste, parkland, stormwater management and streets.
Impact on Natural Resources [Section 4-603.F.5]
Recommended Findings of Fact:
No wetlands appear to be located on the subject properties. The City’s codes require that development is
compliant with the City’s tree preservation, landscaping and stormwater management requirement
Recommended Conclusions of Law:
Based on the findings of fact, it is determined that the proposed Future Land Use Map amendment will not
negatively impact natural resources on the subject properties.
Community Development Board – June 18, 2019
LUP2019-03001 - Page 8 of 8
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
SUMMARY AND RECOMMENDATION:
No amendment to the Comprehensive Plan or Future Land Use Map shall be recommended for approval or
receive a final action of support unless it complies with the standards contained in Section 4-603.F,
Community Development Code. Table 3 below depicts the consistency of the proposed amendment with the
standards under Section 4-603.F:
Table 3. Consistency with Community Development Code Standards for Review
CDC Section 4-603 Standard Consistent Inconsistent
F.1 The amendment will further implementation of the
Comprehensive Plan consistent with the goals, policies
and objectives contained in the Plan.
X
F.2 The amendment is not inconsistent with other provisions
of the Comprehensive Plan.
X
F.3 The available uses, if applicable, to which the properties
may be put are appropriate to the properties in question
and compatible with existing and planned uses in the
area.
X
F.4 Sufficient public facilities are available to serve the
properties.
X
F.5 The amendment will not adversely affect the natural
environment.
X
F.6 The amendment will not adversely impact the use of
properties in the immediate area.
X
Based on the foregoing, the Planning and Development Department recommends the following action:
Recommend APPROVAL of the Future Land Use Map Amendment from Residential Low (RL) to
Residential Urban (RU).
Prepared by Planning and Development Department Staff:
ATTACHMENTS: Ordinance No. 9283-19
Resume
Photographs of Site and Vicinity
Diego Guevara
Senior Planner
DREW ST MOSS AVE N McMULLEN BOOTH RD MERRILL AVE
HOYT AVE
GRAND VIEW AVE
LAKE VISTA DR
GLEN OAK AVE N
TERRACE VIEW LN
^
PROJECT
SITE -Not to Scale--Not a Survey-Date. 4/18/2019
Location Map
Owner(s):
Robin Sloan
Advanta IRA Services LLC
Saxony Company Inc
Case: LUP2019-03001
Site:
3003 Merrill Avenue
3025 Merrill Avenue
510 Moss Avenue
Property
Size(Acres): 1.30
Land Use Zoning
PIN:
09-29-16-88245-000-0010
09-29-16-82890-000-0010
09-29-16-45144-015-0010 From: Residential Low (RL) Low Medium Density
Residential (LMDR)
To: Residential Urban
(RU) Low Medium Density
Residential (LMDR) Atlas Page: 283A
C
MERRILL AVE MERRILL AVE MOSS AVE MOSS AVE HOYT AVE HOYT AVE
GRAND VIEW AVE GRAND VIEW AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD -Not to Scale--Not a Survey-Date. 4/18/2019
Eddie C. Moore Rec. Complex
Aerial Map
Owner(s):
Robin Sloan
Advanta IRA Services LLC
Saxony Company Inc
Case: LUP2019-03001
Site:
3003 Merrill Avenue
3025 Merrill Avenue
510 Moss Avenue
Property
Size(Acres): 1.30
Land Use Zoning
PIN:
09-29-16-88245-000-0010
09-29-16-82890-000-0010
09-29-16-45144-015-0010 From: Residential Low (RL) Low Medium Density
Residential (LMDR)
To: Residential Urban
(RU) Low Medium Density
Residential (LMDR) Atlas Page: 283A
742.81667.84LAKELAKE LOUISE
LAKE
LOUISE
B
AH
O
N
J
I
6
7
8
9101112
13
234567
8910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11
12 13
14 15 16 17
234567891
1
2
11
(14)
1 2 3 4 5 6
7 8 9 10 11 12
442.19
1161.9
588588138138442.19
442.19
138138VAC
50 MERRILL AVE MOSS AVE HOYT AVE
GRAND VIEW AVE N McMULLEN BOOTH RD 601
511
505
600
7 1 2
708
30063019301330063046301230003023300130073030302430263052301830533057510
701
602 3077305930773052307030703041307130413070304130473031300330463052301230763041306530473076303530103040308130463053304030253058306530643053306330473047307130253064307630593059305830693040307530533035305830773035306430713065-Not to Scale--Not a Survey-Date. 4/18/2019
Eddie C. Moore Rec. Complex
Existing Surrounding Use Map
Owner(s):
Robin Sloan
Advanta IRA Services LLC
Saxony Company Inc
Case: LUP2019-03001
Site:
3003 Merrill Avenue
3025 Merrill Avenue
510 Moss Avenue
Property
Size(Acres): 1.30
Land Use Zoning
PIN:
09-29-16-88245-000-0010
09-29-16-82890-000-0010
09-29-16-45144-015-0010 From: Residential Low (RL) Low Medium Density
Residential (LMDR)
To: Residential Urban
(RU) Low Medium Density
Residential (LMDR) Atlas Page: 283A
Single Family Residential
Single Family Residential
Vacant
LUP2019-03001
Saxony Company Inc. & others
510 Moss Ave. 3025 Merrill Ave. 3003 Merrill Ave.
Page No. 1
View looking west at 510 Moss Avenue
View looking south at 3025 Merrill Avenue
View looking south at 510 Moss Avenue
View looking south at 3003 Merrill Avenue
East of amendment area, across 510 Moss Avenue North of amendment area, across 510 Moss Avenue
LUP2019-03001
Saxony Company Inc. & others
510 Moss Ave. 3025 Merrill Ave. 3003 Merrill Ave.
Page No. 2
North of amendment area, across 3025 Merrill Avenue
View looking easterly along Merrill Avenue
North of amendment area, across 3003 Merrill Avenue
View looking westerly along Merrill Avenue
View looking northerly along Moss Avenue View looking southerly along Moss Avenue
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9287-19
Agenda Date: 8/1/2019 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 8.2
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9287-19 on second reading, annexing certain unaddressed real property
located approximately 230 feet north or Pine Place and approximately ¼ mile east of North
Highland Avenue, Clearwater, Florida 33755 into the corporate limits of the city and redefining
the boundary lines of the city to include said addition.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 8/1/2019
Ordinance No. 9287-19
ORDINANCE NO. 9287-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN UNADDRESSED REAL
PROPERTY LOCATED APPROXIMATELY 230 FEET
NORTH OF PINE PLACE AND APPROXIMATELY ¼ MILE
EAST OF NORTH HIGHLAND AVENUE, CLEARWATER,
FLORIDA 33755, INTO THE CORPORATE LIMITS OF THE
CITY, AND REDEFINING THE BOUNDARY LINES OF THE
CITY TO INCLUDE SAID ADDITION; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit B has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
See attached Exhibit A for legal description.
(ANX2019-05012)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Community Development Coordinator
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 9287-19
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTION
ANX2019-05012; Parcel ID 02-29-15-00000-120-0600
=========================================================================================
FROM THE N CORNER OF SECTION 2, TOWNSHIP 29 S, RANGE 15 E, RUN S 00 07'06"E, ALONG THE N-S
CENTERLINE OF SAID SECTION 2, 363.00 FEET FOR A POINT 14 CORNER OF SECTION 2, TOWNSHIP 29 S,
RANGE 15 E, RUN S 00°07'06"E, ALONG THE N-S CENTERLINE OF SAID SECTION 2, 363.00 FEET FOR A
POINTOF BEGINNING; THENCE RUN S89°15'23"E, PARALLEL TO THE N LINE OF THE NE 14 OF SAID SECTION 2,
133.23 FEET; THENCE RUN S01°34'59"W, 277.00 FEET; THENCERUN N89°15'23"W, 125.00 FEET; THENCE RUN
N00°07'07"W, ALONG THE SAID N-S CENTERLINE, 277.00 FEET TO THE POINT OF BEGINNING.LESS THE
FOLLOWING: A PART OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 2,
TOWNSHIP 29 SOUTH, RANGE 15 EAST, AND DESCRIBED AS FOLLOWS: FROM THE NORTH CORNER OF SAID
SECTION 2; THENCE S00 03"08"E, ALONG THE NORTH-SOUTH CENTERLINE OF SAID SECTION 2, 513.85 FEET
TO THE POINT OF 14 CORNER OF SAID SECTION 2; THENCE S00°03"08"E, ALONG THE NORTH-SOUTH
CENTERLINE OF SAID SECTION 2, 513.85 FEET TO THE POINT OFBEGINNING; THENCE S89°11'34"E, PARALLEL
TO THE NORTH LINE OF SAID SECTION 2, 128.74 FEET; THENCE, S01°38'48"W, 126.15 FEET; THENCE
N89°11'34"W PARALLELTO THE NORTH LINE OF SAID SECTION 2, 125.00 FEET, AND TO THE INTERSECTION
WITH THE NORTH-SOUTH CENTERLINE OF SAID SECTION 2; THENCE N00°03'08"W,ALONG SAID NORTH-
SOUTH CENTERLINE, 126.15 FEET TO THE POINT OF BEGINNING. AND TOGETHER WITH AN EASEMENT FOR
INGRESS AND EGRESS AS DESCRIBED IN OFFICIAL RECORDS BOOK 13569, PAGE 2455, OF THE PUBLIC
RECORDS OF PINELLAS COUNTY, FLORIDA, MORE FULLY DESCRIBED AS FOLLOWS: THE EAST 24 FEET OF THE
FOLLOWING DESCRIBED PROPERTY: A PART OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF
SECTION 2, TOWNSHIP 29 SOUTH, RANGE 15 EAST, AND DESCRIBED AS FOLLOWS: FROM THE NORTH
CORNER OF SECTION 2, THENCE S00 03"08"E, ALONG THE NORTH-SOUTH CENTERLINE OF SAID SECTION 2,
513.85 FEET TO THE POINT OF 14 CORNER OF SECTION 2, THENCE S00°03"08"E, ALONG THE NORTH-SOUTH
CENTERLINE OF SAID SECTION 2, 513.85 FEET TO THE POINT OFBEGINNING; THENCE S89°11'34"E, PARALLEL
TO THE NORTH LINE OF SAID SECTION 2, 128.74 FEET; THENCE S01°38'48"W, 126.15 FEET; THENCE
N89°11'34"W, PARALLELTO THE NORTH LINE OF SAID SECTION 2, 125.0; THENCE N00°03'08"W, ALONG SAID
NORTH-SOUTH CENTERLINE, 126.15 FEET TO THE POINT OF BEGINNING. SUBJECT TO A DRAINAGE AND
UTILITY EASEMENT RECORDED IN OFFICIAL RECORDS BOOK 4682, PAGE 1190, OF THE PUBLIC RECORDS OF
PINELLAS COUNTY, FLORIDA.
Exhibit B
PROPOSED ANNEXATION
Owner(s): Union Place LLC Case: ANX2019-05012
Site: Unaddressed Pine Place
Property
Size(Acres):
ROW (Acres):
0.452
Land Use Zoning PIN: 02-29-15-00000-120-0600
From : Residential Urban
(RU) R-R Rural Residential
Atlas Page: 252B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
T 28 S
98322
98321
18
17
16
15
14
13
12
11
10
9
8
63
62
61
60
59
58
57
56
55
54
53
52
7
6
5
4
3
2
1
44 45 46 47 48
49
50
51
43
42 41 40 39 38
37
50 51
34 35
37 36
60
59
58
57
1 2 3
910
11
12
56
55
54
52 53
36 35 34
33
3289101112
131415161718
19 20 21 22
23
24
12/05
12/06
12/07
12/03
4.88
1.06
401.68328.66144(S)333(S)133 453465(S)
479.5
132.23
150.85128.7
126.1125126.1453150.85UN
U
MET252000251000T 29 S
IBIS COURT50 505010
28
29
31
30
46 45 44 43 42 41 40 39 38 37 36 35
1 2 3 4 5 678 9 10 11 12
15
14
13 1
2
3 17
18
19
40PARKPARK
AC(C)AC(C)
UNION ST
PINE PL NUGGET DR POWDERHORN DR WINDSOR DR
ELM PL
O A K P L 168116602039 16542073
1655163916302018
1623 16371619161816312072
2055164216662 0 6 0
204916611638204816762066
1643204216241635201216651647
2024161320541672164220361636
158516482021 16492098
16251643163116862099
2043
2013
2056
2093
2062
165015802033158615792046 16862069
2092
2051
2042
2027
2074
2068
165416152087
2075
15732086
2057
160016342080
2007 16802017
2038
2050
2081
1627
2063
2047 -Not to Scale--Not a Survey-Date: 5/9/2019
LOCATION MAP
Owner(s): Union Place LLC Case: ANX2019-05012
Site: Unaddressed Pine Place
Property
Size(Acres):
ROW (Acres):
0.452
Land Use Zoning PIN: 02-29-15-00000-120-0600
From : Residential Urban
(RU) R-R Rural Residential
Atlas Page: 252B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
UNION ST NUGGET DR SOUVENIR DR
PINE PL N HIGHLAND AVE ALGONQUIN DR
B
Y
R
A
M
D
R
WINDSOR DR POWDERHORN DR ELM PL PICARDY CIR OAK PL
WINDSOR PL STRATHMILL DR HUNTINGTON LN
KRUSE LN
^
PROJECT
SITE -Not to Scale--Not a Survey-Date: 5/10/2019
AERIAL PHOTOGRAPH
Owner(s): Union Place LLC Case: ANX2019-05012
Site: Unaddressed Pine Place
Property
Size(Acres):
ROW (Acres):
0.452
Land Use Zoning PIN: 02-29-15-00000-120-0600
From : Residential Urban
(RU) R-R Rural Residential
Atlas Page: 252B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
UNION ST UNION ST
PINE PL PINE PL NUGGET DR NUGGET DR POWDERHORN DR POWDERHORN DR WINDSOR DR WINDSOR DR
ELM PL ELM PL
O A K P L O A K P L -Not to Scale--Not a Survey-Date: 5/9/2019
EXISTING SURROUNDING USES MAP
Owner(s): Union Place LLC Case: ANX2019-05012
Site: Unaddressed Pine Place
Property
Size(Acres):
ROW (Acres):
0.452
Land Use Zoning PIN: 02-29-15-00000-120-0600
From : Residential Urban
(RU) R-R Rural Residential
Atlas Page: 252B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
T 28 S
98322
98321
18
17
16
15
14
13
12
11
10
9
8
63
62
61
60
59
58
57
56
55
54
53
52
7
6
5
4
3
2
1
44 45 46 47 48
49
50
51
43
42 41 40 39 38
37
50 51
34 35
37 36
60
59
58
57
1 2 3
910
11
12
56
55
54
52 53
36 35 34
33
3289101112
131415161718
19 20 21 22
23
24
12/05
12/06
12/07
12/03
4.88
1.06
401.68328.66144(S)333(S)133 453465(S)
479.5
132.23
150.85128.7
126.1125126.1453150.85UN
U
MET252000251000T 29 S
IBIS COURT50 505010
28
29
31
30
46 45 44 43 42 41 40 39 38 37 36 35
1 2 3 4 5 678 9 10 11 12
15
14
13 1
2
3 17
18
19
40PARKPARK
AC(C)AC(C)
UNION ST
PINE PL NUGGET DR POWDERHORN DR WINDSOR DR
ELM PL
O A K P L 168116602039 16542073
1655163916302018
1623 16371619161816312072
2055164216662 0 6 0
204916611638204816762066
1643204216241635201216651647
2024161320541672164220361636
158516482021 16492098
16251643163116862099
2043
2013
2056
2093
2062
165015802033158615792046 16862069
2092
2051
2042
2027
2074
2068
165416152087
2075
15732086
2057
160016342080
2007 16802017
2038
2050
2081
1627
2063
2047 -Not to Scale--Not a Survey-Date: 5/9/2019
Single Family Residential
Single Family Residential Single Family Residential Church
Single Family
Residential
Counseling Center
ANX2019-05012
Union Place LLC
Unaddressed Pine Place
View looking north from the subject property, towards 1615 Union
Street
View looking west from the subject property,
2069 Powderhorn Drive
View looking east from the subject property,
towards 1625 Union Street
View looking south from the subject property, towards 1600
Pine Place
View looking north at the subject property from the access
easement.
View looking south towards the access easement and Pine
Place
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9288-19 2nd rdg
Agenda Date: 8/1/2019 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 8.3
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9288-19 on second reading, amending the future land use plan element of the
Comprehensive Plan to designate the land use for certain unaddressed real property located
approximately 230 feet north or Pine Place and approximately ¼ mile east of North Highland
Avenue, Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Residential
Urban (RU).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 8/1/2019
Ordinance No. 9288-19
ORDINANCE NO. 9288-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT
OF THE COMPREHENSIVE PLAN OF THE CITY, TO
DESIGNATE THE LAND USE FOR CERTAIN
UNADDRESSED REAL PROPERTY LOCATED
APPROXIMATELY 230 FEET NORTH OF PINE PLACE AND
APPROXIMATELY ¼ MILE EAST OF NORTH HIGHLAND
AVENUE, CLEARWATER, FLORIDA 33755, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
RESIDENTIAL URBAN (RU); PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the amendment to the Future Land Use Element of the
Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's Comprehensive Plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
See attached Exhibit A for legal description. Residential Urban
(RU)
(ANX2019-05012)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9287-19.
Ordinance No. 9288-19
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTION
ANX2019-05012; Parcel ID 02-29-15-00000-120-0600
=========================================================================================
FROM THE N CORNER OF SECTION 2, TOWNSHIP 29 S, RANGE 15 E, RUN S 00 07'06"E, ALONG THE N-S
CENTERLINE OF SAID SECTION 2, 363.00 FEET FOR A POINT 14 CORNER OF SECTION 2, TOWNSHIP 29 S,
RANGE 15 E, RUN S 00°07'06"E, ALONG THE N-S CENTERLINE OF SAID SECTION 2, 363.00 FEET FOR A
POINTOF BEGINNING; THENCE RUN S89°15'23"E, PARALLEL TO THE N LINE OF THE NE 14 OF SAID SECTION 2,
133.23 FEET; THENCE RUN S01°34'59"W, 277.00 FEET; THENCERUN N89°15'23"W, 125.00 FEET; THENCE RUN
N00°07'07"W, ALONG THE SAID N-S CENTERLINE, 277.00 FEET TO THE POINT OF BEGINNING.LESS THE
FOLLOWING: A PART OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 2,
TOWNSHIP 29 SOUTH, RANGE 15 EAST, AND DESCRIBED AS FOLLOWS: FROM THE NORTH CORNER OF SAID
SECTION 2; THENCE S00 03"08"E, ALONG THE NORTH-SOUTH CENTERLINE OF SAID SECTION 2, 513.85 FEET
TO THE POINT OF 14 CORNER OF SAID SECTION 2; THENCE S00°03"08"E, ALONG THE NORTH-SOUTH
CENTERLINE OF SAID SECTION 2, 513.85 FEET TO THE POINT OFBEGINNING; THENCE S89°11'34"E, PARALLEL
TO THE NORTH LINE OF SAID SECTION 2, 128.74 FEET; THENCE, S01°38'48"W, 126.15 FEET; THENCE
N89°11'34"W PARALLELTO THE NORTH LINE OF SAID SECTION 2, 125.00 FEET, AND TO THE INTERSECTION
WITH THE NORTH-SOUTH CENTERLINE OF SAID SECTION 2; THENCE N00°03'08"W,ALONG SAID NORTH-
SOUTH CENTERLINE, 126.15 FEET TO THE POINT OF BEGINNING. AND TOGETHER WITH AN EASEMENT FOR
INGRESS AND EGRESS AS DESCRIBED IN OFFICIAL RECORDS BOOK 13569, PAGE 2455, OF THE PUBLIC
RECORDS OF PINELLAS COUNTY, FLORIDA, MORE FULLY DESCRIBED AS FOLLOWS: THE EAST 24 FEET OF THE
FOLLOWING DESCRIBED PROPERTY: A PART OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF
SECTION 2, TOWNSHIP 29 SOUTH, RANGE 15 EAST, AND DESCRIBED AS FOLLOWS: FROM THE NORTH
CORNER OF SECTION 2, THENCE S00 03"08"E, ALONG THE NORTH-SOUTH CENTERLINE OF SAID SECTION 2,
513.85 FEET TO THE POINT OF 14 CORNER OF SECTION 2, THENCE S00°03"08"E, ALONG THE NORTH-SOUTH
CENTERLINE OF SAID SECTION 2, 513.85 FEET TO THE POINT OFBEGINNING; THENCE S89°11'34"E, PARALLEL
TO THE NORTH LINE OF SAID SECTION 2, 128.74 FEET; THENCE S01°38'48"W, 126.15 FEET; THENCE
N89°11'34"W, PARALLELTO THE NORTH LINE OF SAID SECTION 2, 125.0; THENCE N00°03'08"W, ALONG SAID
NORTH-SOUTH CENTERLINE, 126.15 FEET TO THE POINT OF BEGINNING. SUBJECT TO A DRAINAGE AND
UTILITY EASEMENT RECORDED IN OFFICIAL RECORDS BOOK 4682, PAGE 1190, OF THE PUBLIC RECORDS OF
PINELLAS COUNTY, FLORIDA.
Exhibit B
PROPOSED FUTURE LAND USE MAP
Owner(s): Union Place LLC Case: ANX2019-05012
Site: Unaddressed Pine Place
Property
Size(Acres):
ROW (Acres):
0.452
Land Use Zoning PIN: 02-29-15-00000-120-0600
From : Residential Urban
(RU) R-R Rural Residential
Atlas Page: 252B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
T 28 S
98322
98321
18
17
16
15
14
13
12
11
10
9
8
63
62
61
60
59
58
57
56
55
54
53
52
7
6
5
4
3
2
1
44 45 46 47 48
49
50
51
43
42 41 40 39 38
37
50 51
34 35
37 36
60
59
58
57
1 2 3
910
11
12
56
55
54
52 53
36 35 34
33
3289101112
131415161718
19 20 21 22
23
24
12/05
12/06
12/07
12/03
4.88
1.06
401.68328.66144(S)333(S)133 453465(S)
479.5
132.23
150.85128.7
126.1125126.1453150.85UN
U
MET252000251000T 29 S
IBIS COURT50 505010
28
29
31
30
46 45 44 43 42 41 40 39 38 37 36 35
1 2 3 4 5 678 9 10 11 12
15
14
13 1
2
3 17
18
19
40PARKPARK
AC(C)AC(C)I
RU
RL
RU
RU
RL
RU
RU
RL
RU
RU
RU
UNION ST
PINE PL NUGGET DR POWDERHORN DR WINDSOR DR
ELM PL
O A K P L 168116602039 16542073
163916302018
1623 1637161916312072
164216662 0 6 0
20491661204816762066
164320421635201216651647
2024161320541672164220361636
158516482021 16492098
16251643168616552099
2043
2013
2056
2093
2062
1650158020331586157916182046 205516862069
2092
2051
16382042
2027 16242074
2068
165416152087
2075
15732086
2057
160016342080
2007 16802017
2038
2050
2081
1627
2063
2047
1631-Not to Scale--Not a Survey-Date: 5/9/2019
LOCATION MAP
Owner(s): Union Place LLC Case: ANX2019-05012
Site: Unaddressed Pine Place
Property
Size(Acres):
ROW (Acres):
0.452
Land Use Zoning PIN: 02-29-15-00000-120-0600
From : Residential Urban
(RU) R-R Rural Residential
Atlas Page: 252B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
UNION ST NUGGET DR SOUVENIR DR
PINE PL N HIGHLAND AVE ALGONQUIN DR
B
Y
R
A
M
D
R
WINDSOR DR POWDERHORN DR ELM PL PICARDY CIR OAK PL
WINDSOR PL STRATHMILL DR HUNTINGTON LN
KRUSE LN
^
PROJECT
SITE -Not to Scale--Not a Survey-Date: 5/10/2019
AERIAL PHOTOGRAPH
Owner(s): Union Place LLC Case: ANX2019-05012
Site: Unaddressed Pine Place
Property
Size(Acres):
ROW (Acres):
0.452
Land Use Zoning PIN: 02-29-15-00000-120-0600
From : Residential Urban
(RU) R-R Rural Residential
Atlas Page: 252B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
UNION ST UNION ST
PINE PL PINE PL NUGGET DR NUGGET DR POWDERHORN DR POWDERHORN DR WINDSOR DR WINDSOR DR
ELM PL ELM PL
O A K P L O A K P L -Not to Scale--Not a Survey-Date: 5/9/2019
EXISTING SURROUNDING USES MAP
Owner(s): Union Place LLC Case: ANX2019-05012
Site: Unaddressed Pine Place
Property
Size(Acres):
ROW (Acres):
0.452
Land Use Zoning PIN: 02-29-15-00000-120-0600
From : Residential Urban
(RU) R-R Rural Residential
Atlas Page: 252B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
T 28 S
98322
98321
18
17
16
15
14
13
12
11
10
9
8
63
62
61
60
59
58
57
56
55
54
53
52
7
6
5
4
3
2
1
44 45 46 47 48
49
50
51
43
42 41 40 39 38
37
50 51
34 35
37 36
60
59
58
57
1 2 3
910
11
12
56
55
54
52 53
36 35 34
33
3289101112
131415161718
19 20 21 22
23
24
12/05
12/06
12/07
12/03
4.88
1.06
401.68328.66144(S)333(S)133 453465(S)
479.5
132.23
150.85128.7
126.1125126.1453150.85UN
U
MET252000251000T 29 S
IBIS COURT50 505010
28
29
31
30
46 45 44 43 42 41 40 39 38 37 36 35
1 2 3 4 5 678 9 10 11 12
15
14
13 1
2
3 17
18
19
40PARKPARK
AC(C)AC(C)
UNION ST
PINE PL NUGGET DR POWDERHORN DR WINDSOR DR
ELM PL
O A K P L 168116602039 16542073
1655163916302018
1623 16371619161816312072
2055164216662 0 6 0
204916611638204816762066
1643204216241635201216651647
2024161320541672164220361636
158516482021 16492098
16251643163116862099
2043
2013
2056
2093
2062
165015802033158615792046 16862069
2092
2051
2042
2027
2074
2068
165416152087
2075
15732086
2057
160016342080
2007 16802017
2038
2050
2081
1627
2063
2047 -Not to Scale--Not a Survey-Date: 5/9/2019
Single Family Residential
Single Family Residential Single Family Residential Church
Single Family
Residential
Counseling Center
ANX2019-05012
Union Place LLC
Unaddressed Pine Place
View looking north from the subject property, towards 1615 Union
Street
View looking west from the subject property,
2069 Powderhorn Drive
View looking east from the subject property,
towards 1625 Union Street
View looking south from the subject property, towards 1600
Pine Place
View looking north at the subject property from the access
easement.
View looking south towards the access easement and Pine
Place
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9289-19 2nd rdg
Agenda Date: 8/1/2019 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 8.4
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9289-19 on second reading, amending the Zoning Atlas of the city by zoning
certain unaddressed real property located approximately 230 feet north or Pine Place and
approximately ¼ mile east of North Highland Avenue, Clearwater, Florida 33755, upon
annexation into the City of Clearwater, as Low Medium Density Residential (LMDR).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 8/1/2019
Ordinance No. 9289-19
ORDINANCE NO. 9289-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN UNADDRESSED REAL PROPERTY
LOCATED APPROXIMATELY 230 FEET NORTH OF PINE
PLACE AND APPROXIMATELY ¼ MILE EAST OF NORTH
HIGHLAND AVENUE, CLEARWATER, FLORIDA 33755,
UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's
Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning
Atlas of the City is amended, as follows:
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9287-19.
Property Zoning District
See attached Exhibit A for legal description. Low Medium Density Residential
(LMDR)
(ANX2019-05012)
Ordinance No. 9289-19
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTION
ANX2019-05012; Parcel ID 02-29-15-00000-120-0600
=========================================================================================
FROM THE N CORNER OF SECTION 2, TOWNSHIP 29 S, RANGE 15 E, RUN S 00 07'06"E, ALONG THE N-S
CENTERLINE OF SAID SECTION 2, 363.00 FEET FOR A POINT 14 CORNER OF SECTION 2, TOWNSHIP 29 S,
RANGE 15 E, RUN S 00°07'06"E, ALONG THE N-S CENTERLINE OF SAID SECTION 2, 363.00 FEET FOR A
POINTOF BEGINNING; THENCE RUN S89°15'23"E, PARALLEL TO THE N LINE OF THE NE 14 OF SAID SECTION 2,
133.23 FEET; THENCE RUN S01°34'59"W, 277.00 FEET; THENCERUN N89°15'23"W, 125.00 FEET; THENCE RUN
N00°07'07"W, ALONG THE SAID N-S CENTERLINE, 277.00 FEET TO THE POINT OF BEGINNING.LESS THE
FOLLOWING: A PART OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 2,
TOWNSHIP 29 SOUTH, RANGE 15 EAST, AND DESCRIBED AS FOLLOWS: FROM THE NORTH CORNER OF SAID
SECTION 2; THENCE S00 03"08"E, ALONG THE NORTH-SOUTH CENTERLINE OF SAID SECTION 2, 513.85 FEET
TO THE POINT OF 14 CORNER OF SAID SECTION 2; THENCE S00°03"08"E, ALONG THE NORTH-SOUTH
CENTERLINE OF SAID SECTION 2, 513.85 FEET TO THE POINT OFBEGINNING; THENCE S89°11'34"E, PARALLEL
TO THE NORTH LINE OF SAID SECTION 2, 128.74 FEET; THENCE, S01°38'48"W, 126.15 FEET; THENCE
N89°11'34"W PARALLELTO THE NORTH LINE OF SAID SECTION 2, 125.00 FEET, AND TO THE INTERSECTION
WITH THE NORTH-SOUTH CENTERLINE OF SAID SECTION 2; THENCE N00°03'08"W,ALONG SAID NORTH-
SOUTH CENTERLINE, 126.15 FEET TO THE POINT OF BEGINNING. AND TOGETHER WITH AN EASEMENT FOR
INGRESS AND EGRESS AS DESCRIBED IN OFFICIAL RECORDS BOOK 13569, PAGE 2455, OF THE PUBLIC
RECORDS OF PINELLAS COUNTY, FLORIDA, MORE FULLY DESCRIBED AS FOLLOWS: THE EAST 24 FEET OF THE
FOLLOWING DESCRIBED PROPERTY: A PART OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF
SECTION 2, TOWNSHIP 29 SOUTH, RANGE 15 EAST, AND DESCRIBED AS FOLLOWS: FROM THE NORTH
CORNER OF SECTION 2, THENCE S00 03"08"E, ALONG THE NORTH-SOUTH CENTERLINE OF SAID SECTION 2,
513.85 FEET TO THE POINT OF 14 CORNER OF SECTION 2, THENCE S00°03"08"E, ALONG THE NORTH-SOUTH
CENTERLINE OF SAID SECTION 2, 513.85 FEET TO THE POINT OFBEGINNING; THENCE S89°11'34"E, PARALLEL
TO THE NORTH LINE OF SAID SECTION 2, 128.74 FEET; THENCE S01°38'48"W, 126.15 FEET; THENCE
N89°11'34"W, PARALLELTO THE NORTH LINE OF SAID SECTION 2, 125.0; THENCE N00°03'08"W, ALONG SAID
NORTH-SOUTH CENTERLINE, 126.15 FEET TO THE POINT OF BEGINNING. SUBJECT TO A DRAINAGE AND
UTILITY EASEMENT RECORDED IN OFFICIAL RECORDS BOOK 4682, PAGE 1190, OF THE PUBLIC RECORDS OF
PINELLAS COUNTY, FLORIDA.
Exhibit B
PROPOSED ZONING MAP
Owner(s): Union Place LLC Case: ANX2019-05012
Site: Unaddressed Pine Place
Property
Size(Acres):
ROW (Acres):
0.452
Land Use Zoning PIN: 02-29-15-00000-120-0600
From : Residential Urban
(RU) R-R Rural Residential
Atlas Page: 252B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
T 28 S
98322
98321
18
17
16
15
14
13
12
11
10
9
8
63
62
61
60
59
58
57
56
55
54
53
52
7
6
5
4
3
2
1
44 45 46 47 48
49
50
51
43
42 41 40 39 38
37
50 51
34 35
37 36
60
59
58
57
1 2 3
910
11
12
56
55
54
52 53
36 35 34
33
3289101112
131415161718
19 20 21 22
23
24
12/05
12/06
12/07
12/03
4.88
1.06
401.68328.66144(S)333(S)133 453465(S)
479.5
132.23
150.85128.7
126.1125126.1453150.85UN
U
MET252000251000T 29 S
IBIS COURT50 505010
28
29
31
30
46 45 44 43 42 41 40 39 38 37 36 35
1 2 3 4 5 678 9 10 11 12
15
14
13 1
2
3 17
18
19
40PARKPARK
AC(C)AC(C)LMDR
I
LMDRMDRUNION ST
PINE PL NUGGET DR POWDERHORN DR WINDSOR DR
ELM PL
O A K P L 168116602039 16542073
16551639201816371619
16312072
2055164216662 0 6 0
204916611638204816762066
164320421635201216651647
202416132054167216422036
158516482021 16492098
16251627
1643163116862099
2043
2013
2056
2093
16302062
16501580203315861623157916182046 16862069
2092
2051
2042
2027 16242074
2068
165416152087
2075
15732086
16362057
160016342080
2007 16802017
2038
2050
2081
2063
2047 -Not to Scale--Not a Survey-Date: 5/13/2019
LOCATION MAP
Owner(s): Union Place LLC Case: ANX2019-05012
Site: Unaddressed Pine Place
Property
Size(Acres):
ROW (Acres):
0.452
Land Use Zoning PIN: 02-29-15-00000-120-0600
From : Residential Urban
(RU) R-R Rural Residential
Atlas Page: 252B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
UNION ST NUGGET DR SOUVENIR DR
PINE PL N HIGHLAND AVE ALGONQUIN DR
B
Y
R
A
M
D
R
WINDSOR DR POWDERHORN DR ELM PL PICARDY CIR OAK PL
WINDSOR PL STRATHMILL DR HUNTINGTON LN
KRUSE LN
^
PROJECT
SITE -Not to Scale--Not a Survey-Date: 5/10/2019
AERIAL PHOTOGRAPH
Owner(s): Union Place LLC Case: ANX2019-05012
Site: Unaddressed Pine Place
Property
Size(Acres):
ROW (Acres):
0.452
Land Use Zoning PIN: 02-29-15-00000-120-0600
From : Residential Urban
(RU) R-R Rural Residential
Atlas Page: 252B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
UNION ST UNION ST
PINE PL PINE PL NUGGET DR NUGGET DR POWDERHORN DR POWDERHORN DR WINDSOR DR WINDSOR DR
ELM PL ELM PL
O A K P L O A K P L -Not to Scale--Not a Survey-Date: 5/9/2019
EXISTING SURROUNDING USES MAP
Owner(s): Union Place LLC Case: ANX2019-05012
Site: Unaddressed Pine Place
Property
Size(Acres):
ROW (Acres):
0.452
Land Use Zoning PIN: 02-29-15-00000-120-0600
From : Residential Urban
(RU) R-R Rural Residential
Atlas Page: 252B To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
T 28 S
98322
98321
18
17
16
15
14
13
12
11
10
9
8
63
62
61
60
59
58
57
56
55
54
53
52
7
6
5
4
3
2
1
44 45 46 47 48
49
50
51
43
42 41 40 39 38
37
50 51
34 35
37 36
60
59
58
57
1 2 3
910
11
12
56
55
54
52 53
36 35 34
33
3289101112
131415161718
19 20 21 22
23
24
12/05
12/06
12/07
12/03
4.88
1.06
401.68328.66144(S)333(S)133 453465(S)
479.5
132.23
150.85128.7
126.1125126.1453150.85UN
U
MET252000251000T 29 S
IBIS COURT50 505010
28
29
31
30
46 45 44 43 42 41 40 39 38 37 36 35
1 2 3 4 5 678 9 10 11 12
15
14
13 1
2
3 17
18
19
40PARKPARK
AC(C)AC(C)
UNION ST
PINE PL NUGGET DR POWDERHORN DR WINDSOR DR
ELM PL
O A K P L 168116602039 16542073
1655163916302018
1623 16371619161816312072
2055164216662 0 6 0
204916611638204816762066
1643204216241635201216651647
2024161320541672164220361636
158516482021 16492098
16251643163116862099
2043
2013
2056
2093
2062
165015802033158615792046 16862069
2092
2051
2042
2027
2074
2068
165416152087
2075
15732086
2057
160016342080
2007 16802017
2038
2050
2081
1627
2063
2047 -Not to Scale--Not a Survey-Date: 5/9/2019
Single Family Residential
Single Family Residential Single Family Residential Church
Single Family
Residential
Counseling Center
ANX2019-05012
Union Place LLC
Unaddressed Pine Place
View looking north from the subject property, towards 1615 Union
Street
View looking west from the subject property,
2069 Powderhorn Drive
View looking east from the subject property,
towards 1625 Union Street
View looking south from the subject property, towards 1600
Pine Place
View looking north at the subject property from the access
easement.
View looking south towards the access easement and Pine
Place
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9290-19 2nd rdg
Agenda Date: 8/1/2019 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 8.5
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9290-19 on second reading, annexing certain real properties whose post
office addresses are 3053 Terrace View Lane and 815 Glen Oak Avenue East, all within
Clearwater, Florida 33759 into the corporate limits of the city and redefining the boundary lines
of the city to include said addition.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 8/1/2019
Ordinance No. 9290-19
ORDINANCE NO. 9290-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTIES
LOCATED GENERALLY NORTH OF DREW STREET,
SOUTH OF SR 590 AND WITHIN 1/4 MILE WEST OF
NORTH MCMULLEN BOOTH ROAD, WHOSE POST
OFFICE ADDRESSES ARE 3053 TERRACE VIEW LANE
AND 815 GLEN OAK AVENUE E., ALL WITHIN
CLEARWATER, FLORIDA 33759 INTO THE CORPORATE
LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY
LINES OF THE CITY TO INCLUDE SAID ADDITIONS;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owners of the real properties described herein and depicted on the
map attached hereto as Exhibit B have petitioned the City of Clearwater to annex the
properties into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described properties are hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
See attached Exhibit A for Legal Descriptions.
(ANX2019-05013)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 9290-19
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ANX2019-05013
=========================================================================================
No. Parcel ID Lot No., Block No. Address
1. 09-29-16-45126-002-0070 Lot 7, Block B 3053 Terrace View Lane
2. 09-29-16-45126-003-0070 Lot 7, Block C 815 Glen Oak Avenue E
The above in Kapok Terrace, as recorded in PLAT BOOK 36, PAGE 14 AND 15, of the Public Records of Pinellas
County, Florida.
Exhibit B
27 28
29 30
31 32 33 34 35 36 37 38
LAKE LOUISE
LAKE
LOUISE
20808
82890
45126
05311
C
E
F C
D
G
B
AH
I
234
5
6
7
8
9
10
11
12131415161718192021222324
1
2
3
45
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
2 3
4
5
6
7
8
9101112
234567
8910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
2345678911
1 2 3 4
13141516
17 18 19 20
29303132
33 34 35 36
53
N
(14)
1 2 3 4 5
8 9 10 11 12
3
32/01
31/01
5
1.57
AC(C)
AC (C)MOSS AVE MERRILL AVE N McMULLEN BOOTH RD GRAND VIEW AVE
LAKE VISTA DR
GLEN OAK AVE N
GLEN OAK AVE ETERRACE VIEW LN
THOMAS RD
SAN MATEO ST
601
511510
600
920
7 1 2
906
807
801
906
809
801
917
918
8 0 6
900
907
923
911
932
924
800
301330063003301231183024302630183012912
701
602
910
607
911
901
916
707
904
915
914
8 0 0
815
808
908
708
30773013305230413030304931073019311330703006304130413071304130703055304631193108305230123047307630653041304730363025306130353010304230233020304030723113300730813046303130193119303630803060304430343029301230183040307430253006305830243065305330643063304730473071312030463064310230403053307630593059300730583035304830693021305330753035311431003030307730243057304031123050-Not to Scale--Not a Survey-Rev. 05/07/19
PROPOSED ANNEXATION
Owner(s): Michelle Crenshaw
James E. Clarke & Elaine M. Clarke Case: ANX2019-05013
Site: 3053 Terrace View Lane
815 Glen Oak Avenue E.
Property
Size(Acres):
ROW (Acres):
0.374
Land Use Zoning
PIN: 09-29-16-45126-002-0070
09-29-16-45126-003-0070
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium
Density Residential
(LMDR)
DREW ST MOSS AVE N McMULLEN BOOTH RD MADERA AVE MERRILL AVE
CHAMBLEE LN MONTEREY AVE HOYT AVE
BORDEAUX LN
SAN JOSE ST
GRAND VIEW AVE
SAN PEDRO ST
WOLFE RD
GLEN OAK AVE N
THOMAS RD
KAPOK KOVE DR
SAN MATEO ST CALAIS LN SAN MATEO ST
L A K E V IS T A D R GLEN OAK AVE ETERRACE VIEW LN
^-Not to Scale--Not a Survey-Rev. 05/07/19
^
LOCATION MAP
Owner(s): Michelle Crenshaw
James E. Clarke & Elaine M. Clarke Case: ANX2019-05013
Site: 3053 Terrace View Lane
815 Glen Oak Avenue E.
Property
Size(Acres):
ROW (Acres):
0.374
Land Use Zoning
PIN: 09-29-16-45126-002-0070
09-29-16-45126-003-0070
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium
Density Residential
(LMDR)
MOSS AVE MOSS AVE MERRILL AVE MERRILL AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD GRAND VIEW AVE GRAND VIEW AVE
LAKE VISTA DR LAKE VISTA DR
GLEN OAK AVE NGLEN OAK AVE N
GLEN OAK AVE EGLEN OAK AVE ETERRACE VIEW LN TERRACE VIEW LN
THOMAS RD THOMAS RD
SAN MATEO ST SAN MATEO ST
SAN BERNADINO ST SAN BERNADINO ST -Not to Scale--Not a Survey-Rev. 05/07/19
AERIAL PHOTOGRAPH
Owner(s): Michelle Crenshaw
James E. Clarke & Elaine M. Clarke Case: ANX2019-05013
Site: 3053 Terrace View Lane
815 Glen Oak Avenue E.
Property
Size(Acres):
ROW (Acres):
0.374
Land Use Zoning
PIN: 09-29-16-45126-002-0070
09-29-16-45126-003-0070
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium
Density Residential
(LMDR)
27 28
29 30
31 32 33 34 35 36 37 38
LAKE LOUISE
LAKE
LOUISE
20808
82890
45126
05311
C
E
F C
D
G
B
AH
I
234
5
6
7
8
9
10
11
12131415161718192021222324
1
2
3
45
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
2 3
4
5
6
7
8
9101112
234567
8910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
2345678911
1 2 3 4
13141516
17 18 19 20
29303132
33 34 35 36
53
N
(14)
1 2 3 4 5
8 9 10 11 12
3
32/01
31/01
5
1.57
AC(C)
AC (C)MOSS AVE MERRILL AVE N McMULLEN BOOTH RD GRAND VIEW AVE
LAKE VISTA DR
GLEN OAK AVE N
GLEN OAK AVE ETERRACE VIEW LN
THOMAS RD
SAN MATEO ST
601
511510
600
920
7 1 2
906
807
801
906
809
801
917
918
8 0 6
900
907
923
911
932
924
800
301330063003301231183024302630183012912
701
602
910
607
911
901
916
707
904
915
914
8 0 0
815
808
908
708
30773013305230413030304931073019311330703006304130413071304130703055304631193108305230123047307630653041304730363025306130353010304230233020304030723113300730813046303130193119303630803060304430343029301230183040307430253006305830243065305330643063304730473071312030463064310230403053307630593059300730583035304830693021305330753035311431003030307730243057304031123050-Not to Scale--Not a Survey-Rev. 05/07/19
EXISTING SURROUNDING USES MAP
Owner(s): Michelle Crenshaw
James E. Clarke & Elaine M. Clarke Case: ANX2019-05013
Site: 3053 Terrace View Lane
815 Glen Oak Avenue E.
Property
Size(Acres):
ROW (Acres):
0.374
Land Use Zoning
PIN: 09-29-16-45126-002-0070
09-29-16-45126-003-0070
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium
Density Residential
(LMDR)
Single Family Residential
Single Family Residential
View looking south at subject property, 3053 Terrace View Lane West of subject property
East of subject property North of subject property, across Terrace View Lane
ANX2019-05013
Michelle Crenshaw
3053 Terrace View Lane
View looking easterly along Terrace View Lane View looking westerly along Terrace View Lane
View looking east at subject property, 815 Glen Oak Ave. E. North of subject property
South of subject property West of subject property, across Glen Oak Avenue E.
ANX2019-05013
Elaine M. Clarke & James E. Clarke
815 Glen Oak Avenue E.
View looking northerly along Moss Avenue View looking southerly along Moss Avenue
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9291-19 2nd rdg
Agenda Date: 8/1/2019 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 8.6
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9291-19 on second reading, amending the future land use plan element of the
Comprehensive Plan to designate the land use for certain real properties whose post office
addresses are 3053 Terrace View Lane and 815 Glen Oak Avenue East, all within Clearwater,
Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 8/1/2019
Ordinance No. 9291-19
ORDINANCE NO. 9291-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT
OF THE COMPREHENSIVE PLAN OF THE CITY, TO
DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTIES LOCATED GENERALLY NORTH OF DREW
STREET, SOUTH OF SR 590 AND WITHIN 1/4 MILE WEST
OF NORTH MCMULLEN BOOTH ROAD, WHOSE POST
OFFICE ADDRESSES ARE 3053 TERRACE VIEW LANE
AND 815 GLEN OAK AVENUE E., ALL WITHIN
CLEARWATER, FLORIDA 33759, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW
(RL); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the Future Land Use Element of the
Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's Comprehensive Plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
properties, upon annexation into the City of Clearwater, as follows:
Properties Land Use
Category
See attached Exhibit A for Legal
Descriptions.
Residential Low
(RL)
(ANX2019-05013)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9290-19.
Ordinance No. 9291-19
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ANX2019-05013
=========================================================================================
No. Parcel ID Lot No., Block No. Address
1. 09-29-16-45126-002-0070 Lot 7, Block B 3053 Terrace View Lane
2. 09-29-16-45126-003-0070 Lot 7, Block C 815 Glen Oak Avenue E
The above in Kapok Terrace, as recorded in PLAT BOOK 36, PAGE 14 AND 15, of the Public Records of Pinellas
County, Florida.
Exhibit B
27 28
29 30
31 32 33 34 35 36 37 38
LAKE LOUISE
LAKE
LOUISE
20808
82890
45126
05311
C
E
F C
D
G
B
AH
I
234
5
6
7
8
9
10
11
12131415161718192021222324
1
2
3
45
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
2 3
4
5
6
7
8
9101112
234567
8910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
2345678911
1 2 3 4
13141516
17 18 19 20
29303132
33 34 35 36
53
N
(14)
1 2 3 4 5
8 9 10 11 12
3
32/01
31/01
5
1.57
AC(C)
AC (C)N McMULLEN BOOTH RD MOSS AVE MERRILL AVE
GRAND VIEW AVE
LAKE VISTA DR
GLEN OAK AVE N
GLEN OAK AVE ETERRACE VIEW LN
THOMAS RD
SAN MATEO ST
RL
CG
RL
RL
RL
RL
RL
RL
CG
RL
RL
RU
RH
RU
RL RU511510
600
712
906
807
801
701
602
906
809
8 0 1
917
918
8 0 6
607
911
901
707
904
900
914
907
8 0 0
923
808
911
932
924
708
800
3077305230413030304930193070300630133041304130713006304130703055304630523047307630653041303630253061303530123010304230233020304030723113300730813046303130193036308030603118304430243034302930123018304030743026302530063058306530533064306330473047307131203046306430183102307630593059305830353048306930213012305330753035311431003030307730243057304031123050601
920
912
910
916
915
815
908
3013310731133003311931083012304731193024304030533007-Not to Scale--Not a Survey-Rev. 05/07/19
PROPOSED FUTURE LAND USE MAP
Owner(s): Michelle Crenshaw
James E. Clarke & Elaine M. Clarke Case: ANX2019-05013
Site: 3053 Terrace View Lane
815 Glen Oak Avenue E.
Property
Size(Acres):
ROW (Acres):
0.374
Land Use Zoning
PIN: 09-29-16-45126-002-0070
09-29-16-45126-003-0070
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium
Density Residential
(LMDR)
DREW ST MOSS AVE N McMULLEN BOOTH RD MADERA AVE MERRILL AVE
CHAMBLEE LN MONTEREY AVE HOYT AVE
BORDEAUX LN
SAN JOSE ST
GRAND VIEW AVE
SAN PEDRO ST
WOLFE RD
GLEN OAK AVE N
THOMAS RD
KAPOK KOVE DR
SAN MATEO ST CALAIS LN SAN MATEO ST
L A K E V IS T A D R GLEN OAK AVE ETERRACE VIEW LN
^-Not to Scale--Not a Survey-Rev. 05/07/19
^
LOCATION MAP
Owner(s): Michelle Crenshaw
James E. Clarke & Elaine M. Clarke Case: ANX2019-05013
Site: 3053 Terrace View Lane
815 Glen Oak Avenue E.
Property
Size(Acres):
ROW (Acres):
0.374
Land Use Zoning
PIN: 09-29-16-45126-002-0070
09-29-16-45126-003-0070
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium
Density Residential
(LMDR)
MOSS AVE MOSS AVE MERRILL AVE MERRILL AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD GRAND VIEW AVE GRAND VIEW AVE
LAKE VISTA DR LAKE VISTA DR
GLEN OAK AVE NGLEN OAK AVE N
GLEN OAK AVE EGLEN OAK AVE ETERRACE VIEW LN TERRACE VIEW LN
THOMAS RD THOMAS RD
SAN MATEO ST SAN MATEO ST
SAN BERNADINO ST SAN BERNADINO ST -Not to Scale--Not a Survey-Rev. 05/07/19
AERIAL PHOTOGRAPH
Owner(s): Michelle Crenshaw
James E. Clarke & Elaine M. Clarke Case: ANX2019-05013
Site: 3053 Terrace View Lane
815 Glen Oak Avenue E.
Property
Size(Acres):
ROW (Acres):
0.374
Land Use Zoning
PIN: 09-29-16-45126-002-0070
09-29-16-45126-003-0070
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium
Density Residential
(LMDR)
27 28
29 30
31 32 33 34 35 36 37 38
LAKE LOUISE
LAKE
LOUISE
20808
82890
45126
05311
C
E
F C
D
G
B
AH
I
234
5
6
7
8
9
10
11
12131415161718192021222324
1
2
3
45
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
2 3
4
5
6
7
8
9101112
234567
8910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
2345678911
1 2 3 4
13141516
17 18 19 20
29303132
33 34 35 36
53
N
(14)
1 2 3 4 5
8 9 10 11 12
3
32/01
31/01
5
1.57
AC(C)
AC (C)MOSS AVE MERRILL AVE N McMULLEN BOOTH RD GRAND VIEW AVE
LAKE VISTA DR
GLEN OAK AVE N
GLEN OAK AVE ETERRACE VIEW LN
THOMAS RD
SAN MATEO ST
601
511510
600
920
7 1 2
906
807
801
906
809
801
917
918
8 0 6
900
907
923
911
932
924
800
301330063003301231183024302630183012912
701
602
910
607
911
901
916
707
904
915
914
8 0 0
815
808
908
708
30773013305230413030304931073019311330703006304130413071304130703055304631193108305230123047307630653041304730363025306130353010304230233020304030723113300730813046303130193119303630803060304430343029301230183040307430253006305830243065305330643063304730473071312030463064310230403053307630593059300730583035304830693021305330753035311431003030307730243057304031123050-Not to Scale--Not a Survey-Rev. 05/07/19
EXISTING SURROUNDING USES MAP
Owner(s): Michelle Crenshaw
James E. Clarke & Elaine M. Clarke Case: ANX2019-05013
Site: 3053 Terrace View Lane
815 Glen Oak Avenue E.
Property
Size(Acres):
ROW (Acres):
0.374
Land Use Zoning
PIN: 09-29-16-45126-002-0070
09-29-16-45126-003-0070
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium
Density Residential
(LMDR)
Single Family Residential
Single Family Residential
View looking south at subject property, 3053 Terrace View Lane West of subject property
East of subject property North of subject property, across Terrace View Lane
ANX2019-05013
Michelle Crenshaw
3053 Terrace View Lane
View looking easterly along Terrace View Lane View looking westerly along Terrace View Lane
View looking east at subject property, 815 Glen Oak Ave. E. North of subject property
South of subject property West of subject property, across Glen Oak Avenue E.
ANX2019-05013
Elaine M. Clarke & James E. Clarke
815 Glen Oak Avenue E.
View looking northerly along Moss Avenue View looking southerly along Moss Avenue
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9292-19 2nd rdg
Agenda Date: 8/1/2019 Status: Second ReadingVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 8.7
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9292-19 on second reading, amending the Zoning Atlas of the city by zoning
annexing certain real properties whose post office addresses are 3053 Terrace View Lane and
815 Glen Oak Avenue East, all within Clearwater, Florida 33759, upon annexation into the City
of Clearwater, as Low Medium Density Residential (LMDR).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 8/1/2019
Ordinance No. 9292-19
ORDINANCE NO. 9292-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTIES LOCATED
GENERALLY NORTH OF DREW STREET, SOUTH OF SR
590 AND WITHIN 1/4 MILE WEST OF NORTH MCMULLEN
BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE
3053 TERRACE VIEW LANE AND 815 GLEN OAK
AVENUE E.,ALL WITHIN CLEARWATER, FLORIDA 33759,
UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's
Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described properties located in Pinellas County, Florida,
are hereby zoned as indicated upon annexation into the City of Clearwater, and the
Zoning Atlas of the City is amended, as follows:
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9290-19.
Properties Zoning District
See attached Exhibit A for Legal
Descriptions
Low Medium Density Residential
(LMDR)
(ANX2019-05013)
Ordinance No. 9292-19
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ANX2019-05013
=========================================================================================
No. Parcel ID Lot No., Block No. Address
1. 09-29-16-45126-002-0070 Lot 7, Block B 3053 Terrace View Lane
2. 09-29-16-45126-003-0070 Lot 7, Block C 815 Glen Oak Avenue E
The above in Kapok Terrace, as recorded in PLAT BOOK 36, PAGE 14 AND 15, of the Public Records of Pinellas
County, Florida.
Exhibit B
27 28
29 30
31 32 33 34 35 36 37 38
LAKE LOUISE
LAKE
LOUISE
20808
82890
45126
05311
C
E
F C
D
G
B
AH
I
234
5
6
7
8
9
10
11
12131415161718192021222324
1
2
3
45
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
2 3
4
5
6
7
8
9101112
234567
8910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
2345678911
1 2 3 4
13141516
17 18 19 20
29303132
33 34 35 36
53
N
(14)
1 2 3 4 5
8 9 10 11 12
3
32/01
31/01
5
1.57
AC(C)
AC (C)N McMULLEN BOOTH RD MOSS AVE MERRILL AVE
GRAND VIEW AVE
LAKE VISTA DR
GLEN OAK AVE N
GLEN OAK AVE ETERRACE VIEW LN
THOMAS RD
SAN MATEO ST LMDR
C
HDR
601
511510
600
920
7 1 2
906
807
801
906
809
8 0 1
917
918
8 0 6
707
900
907
923
911
932
924
80030133030
300630033108301230233020300730193036306031183044302430263024301830073012305731123050912
701
602
910
607
911
901
916
904
915
914
8 0 0
815
808
908
708
307730523041304931073019311330703006301330413041307130413070305530463119305230123047307630653041304730363025306130353010304230403072311330813046303131193080303430293012301830403074302530063058306530533064306330473047307131203046306431023040305330763059305930583035304830693021305330753035311431003030307730243040-Not to Scale--Not a Survey-Rev. 05/07/19
PROPOSED ZONING MAP
Owner(s): Michelle Crenshaw
James E. Clarke & Elaine M. Clarke Case: ANX2019-05013
Site: 3053 Terrace View Lane
815 Glen Oak Avenue E.
Property
Size(Acres):
ROW (Acres):
0.374
Land Use Zoning
PIN: 09-29-16-45126-002-0070
09-29-16-45126-003-0070
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium
Density Residential
(LMDR)
DREW ST MOSS AVE N McMULLEN BOOTH RD MADERA AVE MERRILL AVE
CHAMBLEE LN MONTEREY AVE HOYT AVE
BORDEAUX LN
SAN JOSE ST
GRAND VIEW AVE
SAN PEDRO ST
WOLFE RD
GLEN OAK AVE N
THOMAS RD
KAPOK KOVE DR
SAN MATEO ST CALAIS LN SAN MATEO ST
L A K E V IS T A D R GLEN OAK AVE ETERRACE VIEW LN
^-Not to Scale--Not a Survey-Rev. 05/07/19
^
LOCATION MAP
Owner(s): Michelle Crenshaw
James E. Clarke & Elaine M. Clarke Case: ANX2019-05013
Site: 3053 Terrace View Lane
815 Glen Oak Avenue E.
Property
Size(Acres):
ROW (Acres):
0.374
Land Use Zoning
PIN: 09-29-16-45126-002-0070
09-29-16-45126-003-0070
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium
Density Residential
(LMDR)
MOSS AVE MOSS AVE MERRILL AVE MERRILL AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD GRAND VIEW AVE GRAND VIEW AVE
LAKE VISTA DR LAKE VISTA DR
GLEN OAK AVE NGLEN OAK AVE N
GLEN OAK AVE EGLEN OAK AVE ETERRACE VIEW LN TERRACE VIEW LN
THOMAS RD THOMAS RD
SAN MATEO ST SAN MATEO ST
SAN BERNADINO ST SAN BERNADINO ST -Not to Scale--Not a Survey-Rev. 05/07/19
AERIAL PHOTOGRAPH
Owner(s): Michelle Crenshaw
James E. Clarke & Elaine M. Clarke Case: ANX2019-05013
Site: 3053 Terrace View Lane
815 Glen Oak Avenue E.
Property
Size(Acres):
ROW (Acres):
0.374
Land Use Zoning
PIN: 09-29-16-45126-002-0070
09-29-16-45126-003-0070
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium
Density Residential
(LMDR)
27 28
29 30
31 32 33 34 35 36 37 38
LAKE LOUISE
LAKE
LOUISE
20808
82890
45126
05311
C
E
F C
D
G
B
AH
I
234
5
6
7
8
9
10
11
12131415161718192021222324
1
2
3
45
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
2 3
4
5
6
7
8
9101112
234567
8910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
2345678911
1 2 3 4
13141516
17 18 19 20
29303132
33 34 35 36
53
N
(14)
1 2 3 4 5
8 9 10 11 12
3
32/01
31/01
5
1.57
AC(C)
AC (C)MOSS AVE MERRILL AVE N McMULLEN BOOTH RD GRAND VIEW AVE
LAKE VISTA DR
GLEN OAK AVE N
GLEN OAK AVE ETERRACE VIEW LN
THOMAS RD
SAN MATEO ST
601
511510
600
920
7 1 2
906
807
801
906
809
801
917
918
8 0 6
900
907
923
911
932
924
800
301330063003301231183024302630183012912
701
602
910
607
911
901
916
707
904
915
914
8 0 0
815
808
908
708
30773013305230413030304931073019311330703006304130413071304130703055304631193108305230123047307630653041304730363025306130353010304230233020304030723113300730813046303130193119303630803060304430343029301230183040307430253006305830243065305330643063304730473071312030463064310230403053307630593059300730583035304830693021305330753035311431003030307730243057304031123050-Not to Scale--Not a Survey-Rev. 05/07/19
EXISTING SURROUNDING USES MAP
Owner(s): Michelle Crenshaw
James E. Clarke & Elaine M. Clarke Case: ANX2019-05013
Site: 3053 Terrace View Lane
815 Glen Oak Avenue E.
Property
Size(Acres):
ROW (Acres):
0.374
Land Use Zoning
PIN: 09-29-16-45126-002-0070
09-29-16-45126-003-0070
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium
Density Residential
(LMDR)
Single Family Residential
Single Family Residential
View looking south at subject property, 3053 Terrace View Lane West of subject property
East of subject property North of subject property, across Terrace View Lane
ANX2019-05013
Michelle Crenshaw
3053 Terrace View Lane
View looking easterly along Terrace View Lane View looking westerly along Terrace View Lane
View looking east at subject property, 815 Glen Oak Ave. E. North of subject property
South of subject property West of subject property, across Glen Oak Avenue E.
ANX2019-05013
Elaine M. Clarke & James E. Clarke
815 Glen Oak Avenue E.
View looking northerly along Moss Avenue View looking southerly along Moss Avenue
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: Resolution 19-16
Agenda Date: 8/1/2019 Status: City Manager ReportVersion: 1
File Type: ResolutionIn Control: Engineering Department
Agenda Number: 9.1
SUBJECT/RECOMMENDATION:
Accept a Drainage and Utility Easement from Main 19, LLC for the construction, installation and
maintenance of city utilities on real property located at 26996 Us Hwy 19 North and adopt
Resolution 19-16.
SUMMARY:
The property owner of 26996 Us Hwy 19 N (Applicant) requested that the City vacate a
Drainage and Utility Easement previously granted to the City on Applicant’s property. As a
condition of Vacation Ordinance 9247-19, the Applicant was required to grant a replacement
drainage and utility easement to the City. After the property owner’s construction of the facilities
was completed, the easement premises location was slightly altered, thus requiring the
property owner to grant this new drainage and utilities easement.
Page 1 City of Clearwater Printed on 8/1/2019
Resolution No. 19-16
RESOLUTION NO. 19-16
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA
ACCEPTING A DRAINAGE & UTILITY EASEMENT FROM MAIN
19, LLC FOR THE CONSTRUCTION, INSTALLATION, AND
MAINTENANCE OF CITY UTILITY FACILITIES; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City of Clearwater needs a utility easement from Main 19, LLC for the
construction, installation and maintenance of certain drainage & utility facilities; and
WHEREAS, by this Resolution, the City Council of the City of Clearwater wishes to accept
said grant of easement; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER
FLORIDA:
Section 1. The City Council of the City of Clearwater hereby accepts the Drainage & Utility
Easement, a copy of which is attached hereto and incorporated herein as Exhibit “A” to
Resolution 19-16.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this ______ day of _________________, 2019.
________________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
___________________________ ________________________________
Laura Mahony Rosemarie Call
Assistant City Attorney City Clerk
EXHIBIT A TO RESOLUTION 19-16
SR 580 ENTERPRISE RD W US-19 FRONTAGE RD27066
26996
AERIAL MAP
WD RB
221A
6/26/2019Map Gen By:Reviewed By:
Grid #:
Date:Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
Proposed New Drainage and Utility Easement26996 US HWY 19 N
²
N.T.S.Scale:
Document Path: V:\GIS\Engineering\Location Maps\26996 US HWY 19 N (2).mxd
Proposed New Drainage and Utility Easement
30-28s-16eS-T-R:Aerial Flown 2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: Resolution 19-20
Agenda Date: 8/1/2019 Status: City Manager ReportVersion: 1
File Type: ResolutionIn Control: Engineering Department
Agenda Number: 9.2
SUBJECT/RECOMMENDATION:
Accept a sidewalk easement from the property owners for the installation, repair and
maintenance of a sidewalk on real property located at 1538 Oakwood Street and adopt
Resolution 19-20.
SUMMARY:
This Sidewalk Easement will allow the city rights for installation, repair and maintenance of a
sidewalk as the 1538 Oakwood Street site is developed for a single-family home.
Page 1 City of Clearwater Printed on 8/1/2019
Resolution No. 19-20
RESOLUTION NO. 19-20
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA
ACCEPTING A SIDEWALK EASEMENT FROM SETH W. LEVY &
SAMANTHA D. LEVY FOR INSTALLATION, REPAIR AND
MAINTENANCE OF A SIDEWALK; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Clearwater needs a sidewalk easement from Seth W. Levy &
Samantha D. Levy for the installation, repair and maintenance of a sidewalk; and
WHEREAS,by this Resolution, the City Council of the City of Clearwater wishes to accept
said grant of easement; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER
FLORIDA:
Section 1. The City Council of the City of Clearwater hereby accepts the Sidewalk
Easement, a copy of which is attached hereto and incorporated herein as Exhibit “A” to
Resolution 19-20.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this ______ day of _________________, 2019.
________________________________
George N. Cretekos
Mayor
Approved as to form:Attest:
___________________________________________________________
Laura Mahony Rosemarie Call
Assistant City Attorney City Clerk
EXHIBIT A TO RESOLUTION 19-20
DREW ST N HIGHLAND AVE N GLENWOOD AVE PINEWOOD ST
OAKWOOD ST
ROSEWOOD ST
AERIAL MAP
Proposed New Sidewalk Easement
²
N.T.S.Scale:
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
Proposed New Sidewalk Easement1538 Oakwood St.
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RBReviewed By:
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: Resolution 19-21
Agenda Date: 8/1/2019 Status: City Manager ReportVersion: 1
File Type: ResolutionIn Control: Engineering Department
Agenda Number: 9.3
SUBJECT/RECOMMENDATION:
Accept a 5-ft. Utility Easement from the property owners for the construction, installation and
maintenance of facilities on real property located at 1593 Jasmine Way and adopt Resolution
19-21.
SUMMARY:
The utility easement grants the city rights for the construction, installation and maintenance of
facilities within the easement area as the site is developed for a single-family home.
City staff recommends acceptance of the easement.
Page 1 City of Clearwater Printed on 8/1/2019
Resolution No. 19-21
RESOLUTION NO. 19-21
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA
ACCEPTING A UTILITY EASEMENT FROM ATALIE SONG
XIONG AND BLONG YANG, FOR THE CONSTRUCTION,
INSTALLATION, AND MAINTENANCE OF CITY UTILITY
FACILITIES; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Clearwater needs a utility easement from Atalie Song Xiong and
Blong Yang for the construction, installation and maintenance of certain utility facilities; and
WHEREAS,by this Resolution, the City Council of the City of Clearwater wishes to accept
said grant of easement; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER
FLORIDA:
Section 1. The City Council of the City of Clearwater hereby accepts the Utility Easement,
a copy of which is attached hereto and incorporated herein as Exhibit “A”to Resolution 19-21.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this ______ day of _________________, 2019.
________________________________
George N. Cretekos
Mayor
Approved as to form:Attest:
___________________________________________________________
Laura Mahony Rosemarie Call
Assistant City Attorney City Clerk
S LAKE DR JASMINE WAY
MAGNOLIA DR S CREST AVEJACOB CT
RACHEL CT
804
15921608160315791586157516041566157415911602157315801562160415631575158115841577100015711569 1602160516031601158615741585158515751001
1608AERIAL MAP
Proposed New Utility Easement
²
N.T.S.Scale:
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
Proposed New Utility Easement1593 Jasmine Way
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RBReviewed By:1593
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-6252
Agenda Date: 8/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 9.4
SUBJECT/RECOMMENDATION:
Approve a two-year agreement and a work order to Jones Edmunds and Associates, Inc. of
Tampa FL, in the amount of $2,090,228, for Marshall Street Water Reclamation Facility (WRF)
Influent Pump Station (IPS) and Headworks Replacement project (18-0026-UT) and authorize
the appropriate officials to execute same.
SUMMARY:
October 25, 2018, a Request for Qualifications (RFQ 07-19) was issued seeking an
engineering firm to design the replacement of the IPS and headworks at Marshall Street WRF.
The RFQ process involved a 30-day advertisement, detailed review of lengthy and technical
submittals by a variety of city staff, as well as scheduling and participating in oral presentations
from the short-listed engineering firms. Once a firm was selected, the engineer developed a
comprehensive work order identifying the design effort and outcomes for the project. Numerous
reiterations of the draft work order were reviewed by city staff. A new project specific
professional services agreement was also developed with extensive input from the legal
department.
The RFQ selection committee, consisting of five representatives from the Public Utilities and
Engineering departments, conducted interviews with three of seven engineering firms that
submitted qualifications. The committee selected Jones Edmunds and Associates, Inc. to
design the replacement IPS and headworks at the Marshall Street WRF.
In addition to designing the replacement of the IPS and headworks structure, this work order
includes associated odor control systems, an influent flow equalization (EQ) tank, electrical,
instrumentation and control improvements, and collaborating with Duke Energy to upgrade the
electrical/transformer loop between the new IPS, the reclaimed water high service pump
station, and the laboratory transformers.
The Public Utilities Department is responsible for owning, operating and maintaining the
Marshall Street WRF.
APPROPRIATION CODE AND AMOUNT:
3217321-561300-96213 $2,090,228
Funds are available in capital improvement project 96213, Marshall Street
Upgrades/Improvements, to fund this work order.
Page 1 City of Clearwater Printed on 8/1/2019
File Number: ID#19-6252
Page 2 City of Clearwater Printed on 8/1/2019
WORK ORDER INITIATION FORM 1 of 24 Revised: 11/29/2017
Jones Edmunds & Associates, Inc.
WORK ORDER INITIATION FORM
for the CITY OF CLEARWATER
Date: June 3, 2019
Consultant Project Number: 03720-054-01
City Project Number: 18-0026-UT
1. PROJECT TITLE:
Marshall Street WRF Influent Pump Station and Headworks Replacement Design Services
2. SCOPE OF SERVICES:
Jones Edmunds is pleased to provide the City with this scope of services for the Marshall Street
WRF Influent Pump Station (IPS) and Headworks Replacement design services.
In this scope of work, Jones Edmunds and team will provide pre-design, design services, final
design, permitting and bidding phase services for improvements to the Marshall Street WRF.
This work includes replacement of the IPS and the headworks structure and associated odor
control systems, an influent flow equalization (EQ) tank, electrical, instrumentation and control
improvements, and collaborating with Duke Energy to upgrade the electrical / transformer loop
between the new IPS, Reclaimed Water High Service Pump Station, and Laboratory
transformers. The design will incorporate constructability in a phased approach that minimizes
impacts to the operations of the WRF during construction and startup to maintain compliance
with the WRF’s FDEP Operating Permit.
The proposed scope of work outlined herein is to provide professional engineering services to
the City during the preliminary design phase, final design phase, permitting and bidding phase
for the proposed upgrades. Construction phase services will be conducted under a separate
work order. The proposed design approach will consider the extensive above- and below-
ground infrastructure assets around existing facilities as well as continuing operations of the
WRF during construction. Design plans will be compiled using the City of Clearwater CAD
standards. A summary of the tasks that will be conducted under this scope of work include:
WORK ORDER INITIATION FORM 2 of 24 Revised: 11/29/2017
I. PRE-DESIGN PHASE
Task 1.1: Project Management
Jones Edmunds will develop a Project Management Plan (PMP) and set up accounting and
management files associated with the project. The PMP will summarize the following: The
City’s goals and critical success factors, project schedule, project budgets, communications
plan, accounting/invoicing procedures, and project contact list. Jones Edmunds will manage
the project in conformance with the PMP throughout the project. If the PMP needs to be
modified as the project develops, Jones Edmunds and the City will discuss and agree on the
required modifications.
Jones Edmunds will coordinate with the City and other project team members including
subconsultants throughout the duration of the project and conduct monthly progress
review meetings with the City to discuss: status of work completed to date; work
anticipated to be completed in next reporting period; problems and/or obstacles identified;
outstanding issues and updated project schedule.
Deliverables: Project Management. Monthly Meetings will include preparation of Agendas,
Sign-in Sheets and Meeting Minutes including action items.
Task 1.2: Project Kickoff Meeting
Key team members from the City and the Jones Edmunds team will attend the kickoff
meeting including the project manager, the engineer of record and key design team
members. Four staff will attend the meeting in-person, and the others will attend via
teleconference or videoconference. Items to be discussed at the kickoff meeting include the
key items of the PMP as discussed in Task 1.1. At least two weeks prior to the Kick-off
Meeting, the design team will provide the City a list of anticipated data needs for discussion
and review at the meeting.
Meeting minutes and the PMP will be prepared and distributed within 7 calendar days
following the meeting.
Deliverables: Jones Edmunds will provide a list of anticipated data needs and meeting
agenda two weeks before the kickoff meeting. Within seven days of the kickoff meeting,
Jones Edmunds will prepare and transmit the minutes (including sign-in sheet and action
items) from the kickoff meeting.
Task 1.3: Review of Available Information & Data Gap Analysis
Jones Edmunds will review available information from previous projects including flow
projections, IPS and headworks design information, IPS specifications, past design upgrades
(Salsnes Filters, Headworks Improvements, Anaerobic Digester Improvements, etc.)
hydraulic profile, electrical and I&C condition, geotechnical reports, environmental reports,
and past topographic and subsurface utility engineering (SUE) surveys. The purpose of this
review is to identify missing information (past reports, data, record drawings, etc.) needed
WORK ORDER INITIATION FORM 3 of 24 Revised: 11/29/2017
to develop the conceptual and definition phase designs. Jones Edmunds will prepare draft
Technical Memorandum 1-Data Gaps Analysis (TM 1) that will outline the additional
information required, and cost estimates to obtain this data. The City will review the draft
TM and provide comments to the document. Jones Edmunds will compile the comments
using the City’s summary of comments form and conduct a review meeting to address City
comments. Jones Edmunds will provide meeting minutes, update the City’s summary of
comments (SOC) form, update the TM, and submit a final TM to the City.
Deliverables: Jones Edmunds will prepare and submit draft TM 1, the City’s SOC form,
meeting agenda and minutes, and final TM 1 – Data Gaps Analysis. Jones Edmunds will
consolidate, organized, and indexed the data collected as a part of this task into a single PDF
file (if format allows) and provide it to the City for their records via a portable drive or DVD.
Task 1.4: Regulatory Impacts
Jones Edmunds will review existing, new, and known pending regulations and summarize
their potential impacts on the project. The review will focus on resiliency planning (sea level
rise) and impacts to critical equipment and structures, water quality regulations, building
codes, electrical codes, and fire codes. Jones Edmunds will prepare a draft TM 2 –
Regulatory Impacts summarizing applicable codes and regulations and highlighting
measures for compliance with sea level rise, current and anticipated future regulations, and
other best practices and recommendations (e.g. ten states standards) that impact the MS
WRF IPS and Headworks upgrade. The City will review the draft TM and provide comments
to the document. Jones Edmunds will compile the comments using the City’s SOC form and
conduct a review meeting to address City comments. Jones Edmunds will provide meeting
minutes, update the City’s SOC form, update the TM, and submit a final TM to the City.
Deliverables: Jones Edmunds will prepare and submit draft TM 2, the City’s SOC form,
meeting agenda and minutes, and final TM 2 – Regulatory Impacts.
Task 1.5: Process Equipment Selection & Workshops
Meeting(s) with Purchasing Department. Jones Edmunds will conduct up to two meetings
with City purchasing (Purchasing) to address options for equipment pre-procurement and
competition requirements. Prior to the meeting, Jones Edmunds will prepare a white paper
(including example contract documents) to identify pre-procurement options used for
Florida-based clients and past City of Clearwater projects. The goal of this task is to
streamline design, minimize potential construction delays for long-lead equipment, and
standardize on specialized equipment such as mechanical bar screens, grit removal
technologies and odor control.
Jones Edmunds and the City would also like to meet with Purchasing review and discuss the
feasibility of providing conceptual plans and engineers opinion of probable construction
costs to up to three major wastewater Contractors for constructability review and comment
as outlined in Task 3.1 – Conceptual Design Constructability Review.
WORK ORDER INITIATION FORM 4 of 24 Revised: 11/29/2017
Process Equipment Selection. Jones Edmunds will compile a draft list of process equipment
and manufacturers for the City to review and comment. The goal for Jones Edmunds and the
City is to shortlist and evaluate up to three technologies for each the following
equipment/unit treatment processes:
• Coarse screens (to protect the influent pumps)
• Fine screens (headworks)
• Grit removal systems (headworks)
• Screenings and grit washing, compaction and conveyance technologies
• Equalization (EQ) tank for WW Influent. Discuss type, sizing criteria and associated
mixing systems
• Odor control systems
• Electrical upgrade alternatives (including lighting protection for new structures - air
terminals, bonding conductors, and ground electrodes).
The technology evaluation will consider the technology preferences that the City may have
in addition to the common technologies in the industry for such applications. Jones
Edmunds, in collaboration with the City, will develop and draft the selection criteria that will
be used for this evaluation. Jones Edmunds will also meet with City purchasing prior to this
workshop meeting to address competition requirements for the shortlisted technologies
which may contribute to the selection criteria. The criteria may include:
• Efficiency.
• Layout and required footprint.
• Maintenance requirements.
• Ease of operation and maintenance.
• Effectiveness (i.e. performance at similar installations, customer surveys, etc.).
• Present worth value of capital and operating costs using an interest rate of 4
percent over a 20-year term.
• Standardization of equipment, maintenance and spare parts with other City
installed systems.
• Availability of manufacturer’s technical assistance, representatives, and spare parts
(located in Florida vs. the United States vs. out of the country)
• Other criteria agreed upon during the process equipment selection workshop.
Site Visits. Jones Edmunds will arrange for up to four site visits with City staff and up to six
conference call meetings to discuss similar equipment installations in use at similar local,
regional, and national facilities, as discussed and confirmed with the City. It is assumed that
equipment evaluations from national facilities would be limited to conference/video calls
and email correspondence.
Workshops. Jones Edmunds will participate in three workshops with the City to discuss the
technologies and process equipment, determine selection criteria, and review technology
rankings. Jones Edmunds will summarize the findings from the technology evaluations and
WORK ORDER INITIATION FORM 5 of 24 Revised: 11/29/2017
workshop results into draft TM 3 – Process Equipment Selection. TM 3 will include a brief
description of each alternative, layout and foot-print requirements, implementation plan,
advantages and disadvantages, present value analysis, and rankings. TM 3 will also include
responses from the customers surveys used in the selection criteria. The City will review the
draft TM and provide comments to the document. Jones Edmunds will compile the
comments using the City’s SOC form and conduct a review meeting to address City
comments. Jones Edmunds will provide meeting minutes, update the City’s SOC form,
update the TM, and submit a final TM to the City.
Deliverables: Jones Edmunds to provide a white paper for City purchasing to review and
comment on equipment procurement options. Jones Edmunds will provide a draft list of
technologies and equipment manufacturers along with a draft list of selection criteria for
City review and comments to aid in shortlisting and final selection. Jones Edmunds will
prepare PowerPoint presentations, workshop materials, and minutes for each workshop.
Information from the technology evaluation and workshops will be summarized into draft
TM 3 – Process Equipment Selection. Jones Edmunds will prepare and submit draft TM 3,
the City’s SOC form, meeting agendas and minutes, and final TM 3.
Pre-Design Key Assumptions:
• Additional work tasks to obtain missing data may be authorized by the City based on
the outcome of TM 1 and review with the City. Authorized additional works tasks
will require approval of contingency funds included in the scope and fee.
• Site visits for technology evaluation are assumed to be within a 3-hour drive from
the City of Clearwater.
• Review meetings will be conducted approximately 4 weeks after the submission of
each draft TM to the City (allowing 3 weeks for City review and 1 week for meeting
preparation).
• Files (including TMs, City’s summary of comments form, meeting agenda, and
minutes) will be submitted to the City in electronic format (Word or PDF).
• Meeting minutes include a copy of the agenda, sign-in sheet, and action items.
• Contingency Item - If elected, Jones Edmunds will collaborate with the suppliers of
the pre-procured equipment to prepare the required pre-procurement bid package
(design drawings and technical specifications) and Contract Assignment Forms.
II. DESIGN PHASE – FIELD INVESTIGATIONS
For this phase, Jones Edmunds will prepare and submit a Site Investigation Plan and Health
and Safety Plan to be approved by the City Project Manager prior to mobilizing to the site to
conduct field investigations.
The Jones Edmunds team will conduct a series of field investigations required for conceptual
and final design to evaluate the condition of the existing structures associated with this
project, conduct pump drawdown and pressure tests for the IPS, and Subsurface Utility
Evaluation (SUE) to locate buried infrastructure within the proposed areas of construction.
WORK ORDER INITIATION FORM 6 of 24 Revised: 11/29/2017
Task 2.1: Topographic Survey
Ferguson Land Surveyors, PLC (FLS), our surveyor subconsultant, will perform a topographic
location survey of the proposed IPS and headworks sites that includes:
• Location of subsurface utilities (sewer, drain pipe, process pipe, stormwater pipe,
electrical ductbanks, fiber optic cable, etc.) within the proposed project area and
include 811 locates outside the WRF fence line as applicable.
• Appropriate vertical elevations/inverts of components required for the hydraulic
analysis of the design such as influent sewer inverts, manholes, invert of primary
influent line, discharge weirs at Salsnes Filter, first stage anoxic/aeration basins,
final clarifiers and chlorine contact and reaeration channel weirs.
• Locations and elevations of above-grade structures, stormwater structures, and
pavement within the proposed project area as required.
• Location of subsurface utility (Level A SUE) demarcations and photos (when
applicable) to determine utility and underground piping and conduit at the WRF.
• Location of groundwater monitoring wells (if installed) under Task 2.4.
• Surveyed easement documentation for the final Duke Power Transformer Loop
installation will also be provided.
The surveyor will reference the Horizontal and Vertical datum to North American Vertical
Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of
measurement shall be the United States Foot. The surveyor will secure the approval of the
City of Clearwater Engineering/Geographic Technology Division for any deviation from this
datum.
Deliverables: The survey will be used as the base map for design drawings. A separate
deliverable for survey will not be provided.
Task 2.2: Geotechnical Services
To investigate subsurface conditions within the proposed Headworks and IPS, Driggers
Engineering Services, Inc (DESI) will conduct a total of five (5) Standard Penetration Test
(SPT) borings. Within the proposed footprint of the equalization tank up to three (3) SPT
borings will be conducted. The borings will be conducted to a depth of 60 feet below land
service and in general accordance with ASTM D-1586. Up to a total of eight (8) classification
or hand auger borings will be conducted for the yard piping and junction boxes. These
borings will be conducted to a depth of up to 10 feet below land surface. A limited
laboratory investigation program will be conducted including Shelby tube sampling (as
required), grainsize analyses and Atterberg Limits determinations, together with organic
content tests. The results of the geotechnical investigation will be summarized in a report.
Deliverables: The geotechnical report will be included as an appendix in TM 4 – Field
Investigations.
Task 2.3: Subsurface Utility Engineering (SUE)
WORK ORDER INITIATION FORM 7 of 24 Revised: 11/29/2017
Jones Edmunds teaming partner, McKim & Creed, will conduct ASCE 38.02 Quality Levels
“A” and “B” subsurface utility engineering (SUE) services for the project to assist in the
locating buried infrastructure within the project area that is known to exist, but not readily
located by traditional survey due to lack of surface features / structures. Level B utility
designation using standard electromagnetic locating techniques and ground penetrating
radar will be used to determine the approximate location of the existing underground pipe.
Utilizing the results of the Level B investigation, McKim & Creed will conduct subsurface
utility locates of potential crossings and conflicts with identified underground utilities using
vacuum excavation (Level A). A total of up to forty (40) vertical and horizontal (VVH)
locations have been budgeted for this task. Location of the test holes will be shown on the
construction plans with a corresponding table showing the results of the test holes including
test hole number, utility type, depth to top of pipe, pipe diameter, pipe material, and X-Y
coordinates.
Deliverables: Data collected from the SUE will be reflected on the design drawings. A
separate deliverable for SUE will not be provided.
Task 2.4: Environmental Testing and Site Characterization
Jones Edmunds’ environmental subconsultant HSW Engineering, Inc. (HSW) has six tasks
under a Phase 1 they will conduct (as requested by City/Jones Edmunds) for characterization
of the soils and groundwater in the proposed areas of construction and has modified their
scope of work to include a lead and asbestos survey of the existing headworks building.
The Phase 1 work tasks include the following:
Task 1 - Site Reconnaissance Visit and Data Review. HSW will coordinate with Jones
Edmunds and City to visit the project site in support of developing an initial conceptual site
model (CSM). In advance, HSW will review any available historical reports for the project
that would assist in our development of the initial CSM. The CSM will be presented and the
ensuing discussion will provide the basis of the Site Investigation Work Plan (Work Plan) for
field investigation efforts.
Task 2 - Work Plan. HSW will develop a work plan to address correspondence,
communication, reporting, site access, site safety, other logistics and the site investigation
work to be done for review and approval by the City. Included in this Work Plan will be
details of the field investigation, including the rationale for soil boring locations and depths,
monitoring well location and construction (if necessary), field procedures to be used, and
laboratory analyses to be conducted, as well as a site-specific Health and Safety Plan
covering all authorized field investigations.
Task 3 – Soil and Groundwater Field Investigation. The scope of the field investigation may
be adjusted following scoping meeting and approval of the detailed Work Plan based on
comments from Jones Edmunds and City. To provide for a representative sample data set,
HSW proposes to advance up to fifteen (15) soil borings throughout the area proposed for
construction of the new facilities (Project Area). In addition to visual observation for
WORK ORDER INITIATION FORM 8 of 24 Revised: 11/29/2017
debris/ash, the soil investigation will include the collection of samples for laboratory
analyses. If ash is encountered, a sample of the ash will be collected for analysis. If solid
debris is encountered, the soil immediately overlying the debris will be collected for
analysis.
HSW proposes to construct three groundwater monitoring wells (if necessary) to
characterize the groundwater quality in the Project Area. With an assumed easterly
direction of groundwater flow to Stevenson Creek, one monitoring well will be located on
the assumed upgradient west side of the Project Area with two on the assumed
downgradient east side for Project Area. For purposes of this proposal the parameters listed
in Table 1 of 62-621.300(2) FAC will be analyzed in the groundwater samples as required for
a generic NPDES permit to discharge groundwater for dewatering.
Task 4 - Site Assessment Report. will be prepared that presents the findings of the proposed
investigation including the methodology and results of the proposed soil investigation,
groundwater samples, the refined conceptual site model, and recommendations to
management environmental impacts during construction.
Task 5 – Remedy Concept Meeting (As Needed). A meeting with the City and Jones Edmunds
team will be conducted to discuss remedy alternatives if determined needed based upon
the assessment findings and project objectives. Meeting minutes will be provided as a
summary document.
Task 6 – Lead & Asbestos Investigation Report. HSW will conduct a lead and asbestos survey
of the existing headworks structure. HSW's certified lead-based paint (LBP) inspector/risk
assessor will conduct a screening of painted surfaces using an X-ray Fluorescent (XRF)
instrument to identify LBP. An asbestos survey of the headworks building will also be
conducted by an EPA Certified Asbestos Investigator. Samples will be taken of suspect
friable and non-friable materials such as pipe insulations, duct insulation, mechanical
insulation, ceiling materials, floor material, roof materials, and other suspect construction
materials. Bulk samples of suspect building materials taken during the survey will be
analyzed using the US EPA recommended method of Polarized Light Microscopy. All samples
will be analyzed by a laboratory that is accredited by the National Voluntary Laboratory
Accreditation Program. HSW will prepare an LBP and asbestos survey report. The report will
contain an executive summary, an introduction, a description of the building, a detailed
description of the procedures used, a summary of findings on a room or area basis, general
conclusions, and laboratory reports including content and location of each sample.
Photographic documentation shall also be provided for each sample location.
Phase 2 – Contingency Services (As Needed)
If authorized by the City, contingency services for additional site investigation work,
reporting, and remediation services can be conducted only if determined necessary or
beneficial to the City and the project.
Deliverables: The following work product deliverables will be prepared:
WORK ORDER INITIATION FORM 9 of 24 Revised: 11/29/2017
A draft Site Work Plan, draft Site Assessment Report and draft Lead and Asbestos Survey
Reports will be prepared in pdf format and submitted to the City and Jones Edmunds by
email for their review and comment prior to moving onto subsequent steps or phases.
Meeting minutes will also be prepared and distributed for each meeting conducted. Final
Reports to be prepared include a Site Assessment Report and a Lead & Asbestos
Investigation Report. These reports will remain separate from the overall project TMs.
Task 2.5: Existing Headworks Historical Evaluation & Pump Performance Tests
Jones Edmunds Team will review existing documentation on the design and construction for
the headworks structure to determine if the existing headworks structure is a building of
historical significance and the impacts on the ability to demolish the building as needed for
this project.
Jones Edmunds Team will review the pumping capacity and discharge pressures of each
pump in the IPS by conducting pump performance tests. No headworks bypass will be
required. We will conduct the tests to operate with one pump at a time over range of flows
and use the existing wetwell continuous level monitoring system to monitor change in
wetwell volume. Jones Edmunds Team will supply a strap on meter to measure and validate
recorded flow. The City’s staff will be responsible for operating pumps and assisting team to
measuring flow and pressure from the IPS. Jones Edmunds will coordinate with the City to
schedule the test (providing a minimum of 1-week notice). The EOR and City engineering
staff must be present to document findings during the drawdown test. The results of this
pump test will be compared to the manufacturer’s pump curves for the installed pumps and
documented.
Deliverables: Results and recommendations will be included in TM 4 – Field Investigations.
Task 2.6: Investigate the Duke Energy Power Loop
Jones Edmund teaming partner, McKim & Creed will coordinate with Duke Energy to
investigate options to provide a medium voltage power loop with transformers for the IPS,
Sludge Dewatering Building, Reclaimed Water High Service Pump Station, and Laboratory
Building. This loop will allow for the bi-directional powering of these facilities in case of a
fault. Surveyed easement documentation for the final loop installation will also be
provided. This will formulate the agreement between Duke Energy and the City for access.
McKim & Creed will use this investigation for the preliminary TM 4 report. After the City
reviews the preliminary TM 4 report, Jones Edmunds will finalize the design of the Duke
Energy ductbanks, MV switch and transformer locations.
Deliverable: Legal description and sketch of the Duke Energy required easement for the
City’s use to obtain final legal easement.
Task 2.6: Investigate Standby Power System Condition, Requirements, and Options
WORK ORDER INITIATION FORM 10 of 24 Revised: 11/29/2017
Jones Edmund teaming partner, McKim & Creed will provide an analysis of the current
standby power electrical needs for the proposed Influent Pump Station (IPS) and all ancillary
equipment. This analysis will include the loads of the existing dewatering standby by
generator and the impact of adding the IPS to this generator system. The analysis will be a
partial analysis of the Marshall Street facility’s standby power equipment, as the dewatering
stand by system is segmented from other portions of the plant. Options for increasing the
size of the existing generator or providing a new separate generator will be addressed. In
addition, an option for load curtailment of the existing standby system, essentially limiting
the loads that can be run on the existing generator, will also be addressed.
Deliverables: Results and recommendations will be included in TM 4 – Field Investigations.
Task 2.7: Field Investigation TM 4 and Review Meeting
Following the field work, Jones Edmunds will summarize the findings of the field work tasks
in TM 4 - Field Investigations for submission to the City for review and comment.
Subconsultants’ reports will be attached to the appendix of TM 4 – Field Investigations.
Jones Edmunds will document comments and responses in the City’s SOC form. Jones
Edmunds will then conduct a review meeting to review the comments and determine action
items. Jones Edmunds will provide meeting minutes, update the City’s SOC form, update the
TM, and submit the final TM to the City.
Deliverables: Jones Edmunds will submit a Site Investigation Plan and Health and Safety
Plan for review by the City’s PM prior to conducting the field investigations. Jones Edmunds
will prepare and submit draft TM 4, the City’s SOC form, meeting agenda and minutes, and
final TM 4.
Design Phase Key Assumptions:
• Jones Edmunds will provide a minimum of 48 hours’ notice to the City’s Project
Manager and Site Liaison prior to conducting fieldwork or site visits.
• Jones Edmunds will provide a minimum of seven days’ notice to the City’s Project
Manager for visits requiring the assistance of City operations and maintenance
personnel.
• Data collected from the survey and SUE will be reflected on the design drawings.
Separate deliverables for survey and SUE will not be provided.
• Review meetings will be conducted approximately 4 weeks after the submission of
the draft TM to the City, and Jones Edmunds will schedule meetings promptly to
maintain project schedule.
• The assessment of the existing headworks building will use the past TM prepared by
McKim & Creed dated March 3, 2017 entitled “Marshall Street Influent Pump
Station Evaluation” and based on general visual observation of structural conditions
and a general layout of the proposed new equipment. No additional testing or
inspection for lead and asbestos was included in the previous reports.
WORK ORDER INITIATION FORM 11 of 24 Revised: 11/29/2017
• It is understood that the City will divert plant effluent (reclaimed water) as
determined necessary to the lift station wet well to aid in executing the drawdown
test.
• The survey and SUE tasks include coordination with the City’s GIS department.
• Review meetings will be conducted approximately 4 weeks after the submission of
each draft TM to the City (allowing 3 weeks for City review and 1 week for meeting
preparation).
• Files (including TMs, City’s summary of comments form, meeting agenda, and
minutes) will be submitted to the City in electronic format (Word or PDF).
• Meeting minutes include a copy of the agenda, sign-in sheet, and action items.
III. FINAL DESIGN PHASE
Task 3.1: Conceptual Design and Constructability Review
A key aspect of this project will be siting of the new unit processes and equipment while
maintaining uninterrupted operation of the existing WRF. The WRF site is constrained, and
as result in the early phases of the project, Jones Edmunds will leverage the information
from the field investigation studies in Task 2 and recommend, in collaboration with the City,
a siting option considering:
• Nearby contaminated soils.
• Conflicts with existing unit treatment processes and/or infrastructure assets.
• Results of IPS drawdown tests and pump performance.
• Location and depth of incoming wastewater collection interceptors.
• Assessment of existing headworks structure.
• Constructability – proximity to tanks and structures, depth to groundwater, and
required sheeting and groundwater dewatering operations.
• Continuity of plant operations during construction.
• Electrical, Instrumentation, Controls, and Backup Power Requirements.
• Recommendations from resiliency requirements.
• Construction cost opinions.
This siting and layout effort will establish the location for the new Junction Manhole (MH)
IPS, Headworks, EQ Basin, Odor Control Systems and key yard piping and electrical duct
banks.
Jones Edmunds will provide the City with site layout plans and process flow diagrams (PFDs)
outlining how the construction and demolition will proceed for each phase of construction.
The general equipment type, and unit treatment process layout shall be addressed in the
conceptual design. The maintenance of plant operation (MOPO) plan specification will be
drafted to outline the construction sequence, bypass plans, and requirements to maintain
flow, treatment capacity and FDEP Operating Permit Requirements. Jones Edmunds will
also provide a preliminary engineer’s opinion of probable cost (EOPC).
WORK ORDER INITIATION FORM 12 of 24 Revised: 11/29/2017
Jones Edmunds will submit a draft of the TM 5 – Conceptual Design and Constructability for
review and approval by the City. The City will review the TM and provide comments to the
document. Jones Edmunds will compile the comments using the City’s SOC form and
conduct a review meeting to address City comments. Jones Edmunds will provide meeting
minutes, update the City’s SOC form, update the TM, and submit a final TM to the City.
Deliverables: Jones Edmunds will prepare and submit draft TM 5 – Conceptual Design and
Constructability, the City’s SOC form, meeting agenda and minutes, and final TM 5.
Task 3.2: Definition Phase Design (30%)
Following the City’s review and approval of the Conceptual Design and Constructability (TM
5), Jones Edmunds will develop TM 6 - Preliminary Engineering Report (PER) that will define
the final design criteria. Jones Edmunds will use the recommendations from the conceptual
design phase and siting selection to conduct the following subtasks:
• Update the historical influent flows with data from 2016, 2017 and 2018 based on
recent data/DMRs to determine the following: average annual daily flow (AADF);
maximum average daily flow (MADF); Peak Hour Flow (PHF); and Maximum Daily
Flow (MDF) during that period to document wet weather events and average daily
diurnal patterns for sizing of the new facilities.
• Jones Edmunds will evaluate future flow conditions by coordinating with the City
and the engineering firm developing the City’s Wastewater Collection System
Master Plan to obtain future flow projections. Jones Edmunds will schedule and
attend a meeting with the City and engineering firm to obtain this information.
• Update plant hydraulic profile based on revised MDF and PHF determined and
agreed upon with City.
• Develop the design criteria and basis of design for pump station, peak flow
equalization, piping, screens, grit removal system, odor control system, and ancillary
equipment.
• Develop the design criteria and basis of design for auxiliary power systems and
associated electrical components.
• Develop flow splitting, equipment isolation, and bypass/tie-in strategies.
• Provide a process control narrative of proposed design.
• Update EOPC.
Jones Edmunds will prepare and submit the PER for the City’s review. The PER submission
will include a brief description of the recommended siting option, layout, advantages and
disadvantages, and proposed construction sequence plan.
Jones Edmunds will prepare and submit preliminary design drawings, equivalent to
approximately 30% complete that include the site plans, general equipment arrangement,
hydraulic profile, piping and instrumentation diagrams (P&IDs), and a list of Technical
Specifications anticipated to be needed for the project.
WORK ORDER INITIATION FORM 13 of 24 Revised: 11/29/2017
The City will review the 30% design documents and provide comments to the documents.
Jones Edmunds will compile the comments using the City’s SOC form and conduct a review
meeting to address the City’s comments. Jones Edmunds will provide meeting minutes,
update the City’s SOC form, and incorporate the comments into the final TM 6 – PER.
Comments related to the drawings with be incorporated into the 60% design drawings.
Deliverables: Jones Edmunds will prepare and submit a draft TM 6-PER, the 30% design
documents (drawings, technical specifications list, and EOPC), the City’s SOC form, meeting
agendas and minutes, and the final TM 6.
Task 3.3: 60% Design Phase
Jones Edmunds will prepare and submit the 60% design submittal incorporating the City’s
comments agreed upon during the definition phase design review meeting. The 60% design
submittal includes drawings, site plans, piping and instrumentation diagrams (P&IDs) for
each phase of the project’s construction, supplemental technical specifications, and updated
EOPC. The supplemental technical specifications (City Contract Specifications - Section IVa)
will be project-specific and developed using Jones Edmunds’ standard 16-division CSI
format.
The City will review the 60% design documents and provide comments to the documents.
Jones Edmunds will compile the comments using the City’s SOC form and conduct a review
meeting to address the City’s comments. Jones Edmunds will provide meeting minutes,
update the City’s SOC form, and incorporate the comments into the 90% design documents.
Deliverables: Jones Edmunds will prepare and submit the 60% design documents (drawings,
technical specifications, and EOPC), the City’s SOC form, meeting agenda and minutes.
Task 3.4: 90% Design Phase
Jones Edmunds will prepare and submit the 90% design submittal to the City for review and
comment. The 90% design submittal will include drawings, the City’s contract specifications
(Sections I through V), supplemental technical specifications (Section IVa), and an updated
EOPC. The supplemental technical specifications (Section IVa) will be project-specific and
developed using Jones Edmunds’ standard 16-division CSI format.
The City will review the 90% design documents and provide comments to the documents.
Jones Edmunds will compile the comments using the City’s SOC form and conduct a review
meeting to address the City’s comments. Jones Edmunds will provide meeting minutes,
update the City’s SOC form, and incorporate the comments into the 100% design
documents.
Deliverables: Jones Edmunds will prepare and submit the 90% design documents (drawings,
specifications (City Sections I-V), and EOPC), the City’s SOC form, meeting agenda and
minutes.
Task 3.5: 100% Design Phase and Bid Set
WORK ORDER INITIATION FORM 14 of 24 Revised: 11/29/2017
Jones Edmunds will prepare and submit the 100% design submittal incorporating the City’s
comments agreed upon during the 90% design review meeting. The 100% design submittal
will include drawings, the City’s standard construction documents (Sections I through V),
supplemental technical specifications (i.e. City Section IVa), and an updated EOPC. The 100%
design construction drawings will include separate plan sets for each trade including but not
limited to PFDs, P&IDs, Civil, Architectural (if applicable), Structural, Mechanical, Plumbing
(if applicable), Electrical and Instrumentation. A Final Engineer’s Opinion of Probable
Construction Cost will also be submitted.
The City will review the 100% design documents and provide comments to the documents.
Jones Edmunds will compile the comments using the City’s SOC form and conduct a review
meeting to address the City’s comments. Jones Edmunds will provide meeting minutes,
update the City’s SOC form, and incorporate the comments into the Construction Contract
Bid Documents.
The Construction Contract Bid Documents will be signed and sealed by a Professional
Engineer(s) licensed in the State of Florida and submitted electronically to the City for
advertisement.
Deliverables: Jones Edmunds will prepare and submit the 100% design documents
(drawings, specifications (City Sections I-V), and EOPC), the City’s SOC form, meeting agenda
and minutes. Jones Edmunds will also prepare and submit the signed and sealed
Construction Contract Bid Documents.
Task 3.6: Coordination and Arc Flash Study
Jones Edmunds teaming partner, McKim & Creed, will perform a Coordination and Arc Flash
Study to ascertain the fault level and incident energy for the IPS and Headworks electrical
distribution system. This report will outline the areas and personal protection equipment
(PPE) required to perform work on energized systems. Effort will be made to minimize the
arc flash levels and PPE required. Arc Flash reduction will be implemented into the design.
The report generated from the study will provide tables of fault, incident energy and
breaker settings. A one-line diagram will be included in the report outlining connections
and equipment.
Deliverables: Three (3) signed and sealed printed copies of the Coordination and Arc Flash
Study Report will be submitted along with one electronic copy in (*.pdf) format, as well as
the electronic SKM files for future use on the electronic media of the City’s choice. In
addition, Arc Flash labeling will be provided on equipment per the recommendations of the
study.
Task 3.7: Equalization Tank Design
An allowance for the design of the EQ Tank has been included for City’s approval. If Jones
Edmunds and the City determine a new influent equalization tank is required during the
WORK ORDER INITIATION FORM 15 of 24 Revised: 11/29/2017
conceptual and 30% design phases then Jones Edmunds will include specifications and
drawings for the design of the EQ Tank in the subsequent final design submittals.
Deliverables: The drawings and specifications will be incorporated into the final design
submittals (60%, 90%, 100%, and Bid set) as previously described under Task III.
Final Design Key Assumptions
• All electrical designs and construction will adhere to NFPA 820 “Standard for Fire
Protection in Wastewater and Collection Systems” and 70 E “Standard for Electrical
Safety in the Workplace”.
• Review meetings will be conducted approximately 4 weeks after the submission of
each draft TM to the City (allowing 3 weeks for City review and 1 week for meeting
preparation).
• City will provide existing Arc Flash model (SKM files) and data for McKim & Creed to
update (where applicable).
• Files (including TMs, City’s summary of comments form, meeting agenda, and
minutes) will be submitted to the City in electronic format (Word or PDF).
• Meeting minutes include a copy of the agenda, sign-in sheet, and action items.
• Final design submittals (30%, 60%, 90%, 100%, and Bid set) include five hardcopies
of the Design drawings produced in half-size (11” x 17”) sheets and one copy of the
Design drawings produced in full-size (24” x 36”) sheets at a scale of 1” = 20’.
• The construction specifications will include the City’s contract specifications
(Sections I through V) and the consultant-developed, project-specific Supplemental
Technical Specifications (Section IVa). Supplemental technical specifications will be
developed using Jones Edmunds’ standard 16-division CSI format.
• Construction specifications will be provided electronically for each submittal.
IV. PERMITTING SERVICES
Task 4.1: FDEP Permitting Assistance
Jones Edmunds will assess, with consultation with Florida Department of Environmental
Protection (FDEP), the impacts of the proposed upgrades on the current operating permit. If
a modification to current permit is required, Jones Edmunds will submit one copy of the
draft permit application package, in (*.pdf) format, to the City for their review. Jones
Edmunds is expecting the City to review and comment on draft permit application within 14
calendar days. Once comment(s), if any, on the draft permit application packages are
received, Jones Edmunds will address those comment(s) and submit a final permit
application package to FDEP electronically within 7 calendar days of receiving City’s
comments. Jones Edmunds will pay permit application fees and invoice the City for those
fees as a reimbursable.
Jones Edmunds will provide the following FDEP permitting assistance related to the WRF:
WORK ORDER INITIATION FORM 16 of 24 Revised: 11/29/2017
• Attend one pre-application meeting with the FDEP and the City.
• Prepare the required FDEP wastewater permit application forms after the 60%
design activities are completed:
o 62-620.910(1), Wastewater Facility or Activity Permit Application – General
Information – Form 1.
o 62-620-910(2), Wastewater Permit Application Form 2A for Domestic
Wastewater Facilities and associated permit application package, including
calculations, exhibits, maps, and the drawings and specifications.
• Respond to up to two Requests for Additional Information (RAI) from FDEP.
Jones Edmunds will also provide the following FDEP permitting assistance related to the
environmental resource permit (ERP):
• Conduct an evaluation on the stormwater system including review of the existing
ERP and a comparison of pre-improvement impervious areas to the post-
improvement areas to determine if there is an increase or no increase in impervious
area.
• Attend an ERP determination meeting with FDEP to confirm the existing stormwater
system is sufficient to accommodate proposed improvements.
• Prepare a notification letter to FDEP.
Deliverables: Jones Edmunds will prepare the FDEP meeting agendas and minutes. Jones
Edmunds will prepare and submit the draft permit application package for City review.
Jones Edmunds will submit two hard copies and one electronic copy of the fully executed
permit application package to the City.
Task 4.2: City Building Permits
Jones Edmunds will prepare and submit the building permit application along with eight sets
of 90% design drawings produced in full-size (24” x 36”) sheets at a scale of 1” = 20’ to the
City PM for submission to Building Department for review and comment. Jones Edmunds
will pay permit application fees and invoice the City for those fees as a reimbursable.
Jones Edmunds will also prepare a building permit plan amendment and provide eight sets
of conformed drawings produced in full-size (24” x 36”) sheets at a scale of 1” = 20’ to the
City for the building department’s records. The General Contractor will be responsible for
submitting a final Permit Application and associated Fee to the Building Department before
Construction to obtain a permit.
Deliverables: Jones Edmunds will prepare and submit the building permit application and
eight sets of 90% drawings to the City. Jones Edmunds will also prepare the building permit
amendment and eight sets of conformed drawings to the City.
Permitting Services Key Assumptions
WORK ORDER INITIATION FORM 17 of 24 Revised: 11/29/2017
• The permit fee for the FDEP Wastewater Permit Application is included in the fee.
All other permit fees are the responsibility of others.
• The General Contractor will be responsible for obtaining the Building Permit.
• All required permits not specifically listed above are the responsibility of others.
• It is assumed the site has an existing Environmental Resource Permit and
modification to the permit is not required as a part of this project.
• Contingency Item - If it is determined that an ERP is required, JE will conduct
stormwater modeling for pre- and post-improvements to determine the necessary
modifications to the stormwater system. JE will design the modifications to provide
a sufficient system to accommodate the proposed improvements. JE will also
prepare and submit an ERP permit and respond up to two RAIs from the FDEP.
V. BID PHASE SERVICES
Task 5.1: Bid Phase Assistance
Jones Edmunds will attend one pre-bid meeting and prepare pre-bid meeting minutes and
submit them to the City for distribution. During the bidding period, Jones Edmunds will
respond to requests for information (RFIs) from bidders and issue up to three addenda, if
necessary. The last addendum, if required, will be issued 7 calendar days before bid
opening. After bid opening, Jones Edmunds will tabulate and evaluate bids, check
references, contact bidders to confirm bid/and or note any issues and provide
recommendation to the City for award to the lowest responsive bidder.
Jones Edmunds will prepare and submit one hardcopy of the Conformed Set of Construction
Documents (drawings and specifications) to the City under this task.
Jones Edmunds will compile and organize the project documents developed under Tasks 1
through 5 of this document into a single digital folder and provide it to the City as the
Project Dossier for their records via a portable drive or DVD.
Deliverables: Jones Edmunds will prepare and submit pre-bid meeting minutes, up to 3
addenda (if necessary), award recommendation, one Conformed Set of Construction
Documents, and the Project Dossier.
VI. OTHER SERVICES
Task 6.1: Public Outreach
Jones Edmunds will coordinate City Public Communications Department and assist to
prepare a Public Involvement Plan for this project to educate the public, listen to their
concerns, keep them informed on the status of the project, and address their concerns. The
plan will include organizing of public outreach meetings and preparing informational
material.
WORK ORDER INITIATION FORM 18 of 24 Revised: 11/29/2017
Deliverables: Jones Edmunds under a determined Allowance amount may provide services
that include:
• Prepare Public Involvement Plan.
• Prepare for and attend up to 2 public meetings.
• Prepare and submit up to 2 written articles to be used for placement in local
newspapers.
• Prepare and submit monthly project status information to the County PIO to use on
the City website.
Public Outreach Key Assumptions
• The Allowance will be used to pay for agreed upon tasks following authorization
from the City PM and Public Communication Department.
• The City will be responsible for coordinating meeting space and providing all
advertisement and notification for public meetings. The City will be responsible for
paying any fees associated with meeting space.
• The City will be responsible for paying all fees associated with newspaper articles.
Task 6.2: Quality Control Review
Quality Control (QC) occurs throughout project execution, including periodic meetings with
the QC team to review the approach and progress and before any deliverable are submitted
to the City. Our work product reviews involve a three level QC process – Level 1, Level 2, and
Level 3. Level 1 and 2 review fees are incorporated into the tasks above. This task includes
senior reviews for the tasks mentioned previously. Level 3 reviews are performed by the
senior reviewers assigned to the project or a task of the project, after Levels 1 and 2 are
completed and corrections are incorporated. The senior reviewers focus on the project
concept, arrangement of major project components, potential risk elements, critical success
factors, funding elements, regulatory issues, and any other areas deemed appropriate for
review to meet the City’s quality expectations.
Deliverables: Level 3 QC reviews are incorporated into each submittal listed previously.
3. PROJECT GOALS:
The goal of this work is to design a replacement Influent Pump Station (IPS) and Headworks for
the Marshall Street WRF in Clearwater, Florida. The conceptual, definition, and final design will
incorporate constructability in a phased approach such that the operational requirements of the
WRF are not interrupted during construction. In addition, the design will provide for operations
and maintenance improvements and the installation coordination for Duke Energy to upgrade
the transformer loop between the new IPS, Reclaimed Water, and Laboratory transformers. The
design will also include measures for compliance with foreseeable future regulations, thus
providing an improved facility that is efficient and economically feasible.
WORK ORDER INITIATION FORM 19 of 24 Revised: 11/29/2017
4. BUDGET:
This price includes all labor and expenses anticipated to be incurred by Jones Edmunds for the
completion of these tasks in accordance with Professional Services Method “A” – Cost Times
Multiplier Basis for a fee not to exceed Two Million and Ninety Thousand Two Hundred and
Twenty Eight Dollars ($2,090,228)
The permit application fee for the FDEP Wastewater permit will be paid by Jones Edmunds and
invoiced to the City as a reimbursable. All other permit fees are the responsibility of others and
are not included in this fee estimate.
5. SCHEDULE:
The project is to be completed 600 days from issuance of notice-to-proceed. The project
deliverables are to be phased and completed from notice-to-proceed as follows:
Task 1.0: Pre-design Phase 175 calendar days
Task 2.0: Design Phase - Field Investigations 200 calendar days
Task 3.1: Conceptual Design and Constructability 200 calendar days
Task 3.2: Definition Phase Design (30%) 310 calendar days
Task 3.3: 60% Design Documents and Permit Applications 410 calendar days
Task 3.4: 90% and 100% Design Documents 500 calendar days
Task 5.0: Bid Phase Services 600 calendar days
6. STAFF ASSIGNMENT (Consultant):
The firm’s key staff assignments to this project include:
Tom Friedrich, PE, BCEE Project Principal/Manager Jones Edmunds & Associates
Doug Young, PE Senior Project Engineer Jones Edmunds & Associates
David Yonge, PhD, PE Project Engineer Jones Edmunds & Associates
Hatim Fadlalla, PhD, PE Senior Process Engineer Jones Edmunds & Associates
Anthony Holmes, PE Senior Project Engineer Jones Edmunds & Associates
Kris Samples, PE, PACP Project Engineer McKim and Creed
Sean Menard Engineer Intern Jones Edmunds & Associates
Aubrey Haudricourt, PE Lead Electrical McKim and Creed
Michael Tweedel, PE I&C / SCADA McKim and Creed
John Sobczak, PE Lead Structural Engineer Wekiva
Brian Icerman, PE QA/QC Jones Edmunds & Associates
Mitch Chiavaroli, PE QA/QC McKim and Creed
Jeff Crowley, PE, CCM, PMP, LEED AP Construction Administrator Jones Edmunds & Associates
Gregg Fruecht Construction Manager Jones Edmunds & Associates
The City’s staff assignments to this project include:
WORK ORDER INITIATION FORM 20 of 24 Revised: 11/29/2017
Jeff Walker, PE Project Manager Professional Engineer
Richard Gardner, PE PU Assistant Director
Jeremy Brown, PE Utilities Engineering Manager
Jason Jennings PU Wastewater Manager
Michael Flanigan Site Liaison PU Coordinator
Michael Gilliam PU Maintenance Manager
Kervin St. Aimie PU Coordinator
Ryan Alexander Site Representative MS Lead Operator
7. CORRESPONDENCE/REPORTING PROCEDURES:
ENGINEER’s project correspondence shall be directed to: to Tom Friedrich, PE, BCEE, with copies
to David T. Yonge, PhD, PE.
All City project correspondence shall be directed to: Jeff Walker, PE, with copies to the Utilities
Engineering Manager, Public Utilities Assistance Director, and others specified as appropriate by
the City.
Jones Edmunds shall provide a minimum of forty-eight (48) hours’ notice prior to conducting
fieldwork/site visits. Jones Edmunds shall provide a minimum of seven (7) days notification for
site visits requiring the assistance of City Operations and Maintenance personnel.
ENGINEER acknowledges that all City directives shall be provided by the City Project Manager.
In addition to the original copies delivered as stated in the scope of work, all project deliverables
will be submitted in electronic format on CD or other City approved device prior to approval of
final invoice.
8. INVOICING/FUNDING PROCEDURES:
For work performed, invoices shall be submitted monthly to the:
City of Clearwater, Engineering Department
Attn. Veronica Josef, Senior Staff Assistant
PO Box 4748
Clearwater, Florida 33758-4748.
Contingency services will be billed as incurred only after written authorization provided by the
City to proceed with those services.
City Invoicing Code: 3217321-561300-96213
9. INVOICING PROCEEDURES
At a minimum, in addition to the invoice amount(s) the following information shall be provided
on all invoices submitted on the Work Order:
A. City Project Name and Number (18-0026-UT)
B. Purchase Order, Invoice Number and Contract Amount.
C. The time period (begin and end date) covered by the invoice.
D. A short narrative summary of activities completed in the time period
E. Contract billing method – Lump Sum or Cost Times Multiplier
WORK ORDER INITIATION FORM 21 of 24 Revised: 11/29/2017
F. If Lump Sum, the percent completion, amount due, previous amount earned, and total
earned to date for all tasks (direct costs, if any, shall be included in lump sum amount).
G. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due,
previous amount earned, total earned to date for each task and other direct costs (receipts
will be required for any single item with a cost of $50 or greater or cumulative monthly
expenses greater than $100).
H. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice
amounts by funding code.
10. SPECIAL CONSIDERATIONS:
The consultant named above is required to comply with Section 119.0701, Florida Statutes
(2013) where applicable.
PREPARED BY:
APPROVED BY:
________________________ ________________________
Rick Ferreira Tara Kivett, PE
Executive President and CEO City Engineer
Jones Edmunds & Associates City of Clearwater
___________________ ___________________
Date Date
Attachment “A”
WORK ORDER INITIATION FORM 22 of 24 Revised: 11/29/2017
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
WORK ORDER INITIATION FORM
CITY DELIVERABLES
1. FORMAT
The design plans shall be compiled utilizing the following methods:
1. City of Clearwater CAD standards.
2. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical
Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of
measurement shall be the United States Foot. Any deviation from this datum will not be
accepted unless reviewed by City of Clearwater Engineering/Geographic Technology
Division.
2. DELIVERABLES
The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20’ unless
approved otherwise. Upon completion the consultant shall deliver all drawing files in digital
format with all project data in Autodesk Civil 3D file format. If not, available Land Desktop files
are still acceptable, however the City or Clearwater is currently phasing out Land Desktop.
NOTE: If approved deviation from Clearwater CAD standards are used the Consultant shall
include all necessary information to aid in manipulating the drawings including either PCP, CTB
file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line
types or other attributes contained in the standard release of Autodesk, Inc. software. All block
references and references contained within the drawing file shall be included. Please address
any questions regarding format to Mr. Tom Mahony, at (727) 562 4762 or email address
Tom.Mahony@myClearwater.com.
All electronic files must be delivered upon completion of project or with 100% plan submittal to
City of Clearwater.
Attachment “B”
WORK ORDER INITIATION FORM 23 of 24 Revised: 11/29/2017
MARSHALL STREET WRF INFLUENT
PUMP STATION AND HEADWORKS
REPLACEMENT DESIGN SERVICES
CITY PROJECT #18-0026-UT
Jones Edmunds & Associates, Inc.
WORK ORDER INITIATION FORM
PROJECT BUDGET
Task Description Subconsultant Labor Total
Services
1 Pre- Design
1.1 Project Management $41,918 $79,811 $121,729
1.2 Project Kick-off Meeting $2,082 $4,611 $6,693
1.3 Review of Available Info & Data Gap Analysis $13,535 $28,838 $42,373
1.4 Regulatory Impacts $6,900 $17,037 $23,937
1.5 Process Equipment Selection and Workshop $34,051 $113,824 $147,875
Subtotals $98,486 $244,121 $342,607
2 Design Phase - Field Investigations
2.1 Topographic Survey $22,725 $5,376 $28,101
2.2 Geotechnical Services $18,757 $6,234 $24,991
2.3 Subsurface Utility Engineering $23,377 $8,627 $32,004
2.4 Environmental Testing and Site Char. $44,304 $8,269 $52,573
2.5 Existing Headwork Eval & Pump Drawdown $20,008 $7,322 $27,330
2.6 Investigate Duke Power Loop $17,080 $2,150 $19,230
2.7 Investigate Standby Power System $8,680 $2,150 $10,830
2.8 Field Investigation TM & Review Meeting $10,070 $16,922 $26,992
Subtotals $165,001 $57,050 $222,051
3 Final Design Phase
Attachment “B”
WORK ORDER INITIATION FORM 24 of 24 Revised: 11/29/2017
3.1 Conceptual Design & Constructability Review $34,576 $50,950 $85,526
3.2 Definition Phase Design $78,966 $153,379 $232,345
3.3 60% Design Phase $145,858 $187,002 $332,860
3.4 90% Design Phase $97,028 $135,603 $232,631
3.5 100% Design Phase $67,754 $72,797 $140,551
3.6 Coordination Arc-flash Study $19,637 $2,579 $22,216
3.7 Allowance for Equalization Tank Design $15,000 $15,000 $30,000
Subtotals $458,819 $617,310 $1,076,129
4 Permitting Services
4.1 FDEP Permitting Assistance $1,552 $20,035 $21,587
4.2 City Building Permits $5,151 $2,752 $7,903
Subtotals $6,703 $22,787 $29,490
5 Bid Phase Services
5.1 Bid Phase Assistance $14,616 $19,933 $34,549
$34,549
6 Other Services
6.1 Public Outreach - Allowance $0 $25,000 $25,000
6.2 Quality Control Reviews $10,692 $36,678 $47,370
Subtotals $10,692 $61,678 $72,370
Subtotal, Labor and Subcontractors $1,777,196
Permit Review Fees $6,000
Other Direct Costs (prints, photocopies, postage,
etc.) $40,032
Contingency (15%) $267,000
Grand Total $2,090,228
PROJECTLOCATION
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PALM BLUFF ST FAIRBURN AVE FULTON AVE PINELAND DR CARLTON ST
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LOCATION MAP
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com CRM JW N.T.S.269B 10-29s-15e06/10/2018Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale:
Marshall Street Water Reclamation FacilityIPS and Headworks ReplacementProject #18-0026-UT
Path: V:\GIS\Engineering\Location Maps\MS_WRF_IPS & Headworks_Replcmt_Project 18-0026UT.mxd
Purchasing Office
100 S Myrtle Ave
Clearwater FL 33756-5520
PO Box 4748, 33578-4748
727-562-4630 Tel
REQUEST FOR QUALIFICATIONS
Marshall Street Water Reclamation Facility
Influent Pump Station and Headworks Design Services
RFQ #07-19
October 25, 2018
NOTICE IS HEREBY GIVEN that sealed Statements of Qualifications will be received by the City of
Clearwater (City) until 10:00 AM, Local Time, November 28, 2018 to provide Marshall Street Water
Reclamation Facility Influent Pump Station and Headworks Design Services.
Brief Description: The City of Clearwater is seeking an engineering firm to design a replacement Influent
Pump Station (IPS) and Headworks for the Marshall Street Water Reclamation Facility (WRF).
Responses must be in accordance with the provisions, specifications and instructions set forth herein and
will be received by Purchasing until the above noted time, when they will be publicly acknowledged and
accepted.
This Request for Qualifications, any attachments and addenda are available for download at
www.myclearwater.com/bid .
Please read the entire solicitation package and submit the response in accordance with the instructions.
This document (less this invitation and the instructions) and any required documents, attachments, and
submissions will constitute the response.
This Request for Qualifications is issued by:
Alyce Benge, CPPO, C.P.M.
Purchasing Manager
Alyce.Benge@myclearwater.com
General, Process, or Technical Questions concerning this solicitation should be
directed IN WRITING to:
Lori Vogel, CPPB
Sr. Procurement Analyst
Lori.Vogel@myclearwater.com
INSTRUCTIONS
Marshall St WRF IPS/Headworks Design Services 2 RFQ #07-19
i.1 VENDOR QUESTIONS: All questions regarding the contents of this solicitation, and solicitation
process (including requests for ADA accommodations), shall be directed solely to the Contact listed
on Page One (1) - the Purchasing Manager. Questions should be submitted in writing via letter,
fax or email. Questions received less than seven (7) calendar days prior to the due date and time
may be answered at the discretion of the City.
i.2 ADDENDA/CLARIFICATIONS: Any changes to the specifications will be in the form of an
addendum. Addenda are posted on the City website and mailed to those who register on the City
website when downloading solicitations no less than seven (7) days prior to the Due Date. Vendors
are cautioned to check the Purchasing Website for addenda and clarifications prior to
submitting their response. The City cannot be held responsible if a vendor fails to receive any
addenda issued. The City shall not be responsible for any oral changes to these specifications
made by any employees or officer of the City. Failure to acknowledge receipt of an addendum may
result in disqualification of a response.
i.3 VENDOR CONFERENCE / SITE VISIT: Yes No
Mandatory Attendance: Yes No
Date and Time: Thursday, November 1, 2018, 11:00 a.m.
Location: Marshall Street WRF, Maintenance Building, 2nd Floor Conference Room
1605 Harbor Drive, Clearwater FL 33755
Site map provided: Exhibit A – MS WRF Meeting Location
If so designated above, attendance is mandatory as a condition of submitting a proposal. The
conference/site visit provides interested parties an opportunity to discuss the City's needs, inspect
the site and ask questions. During any site visit you must fully acquaint yourself with the conditions
as they exist and the character of the operations to be conducted under the resulting contract.
i.4 DUE DATE & TIME FOR SUBMISSION AND OPENING:
Date: November 28, 2018
Time: 10:00 AM (Local Time)
The City will open all responses properly and timely submitted, and will record the names and other
information specified by law and rule. All responses become the property of the City and will not
be returned except in the case of a late submission. Respondent names, as read at the opening,
will be posted on the City website. Once a notice of intent to award is posted or 30 days from day
of opening elapses, whichever occurs earlier, responses are available for inspection by contacting
Purchasing.
i.5 SUBMIT RESPONSES TO: Use label at the end of this solicitation package
City of Clearwater
Attn: Purchasing
100 S Myrtle Ave, 3rd Fl, Clearwater FL 33756-5520
or
PO Box 4748, Clearwater FL 33758-4748
Responses will be received publicly at this address. Respondents may mail or hand-deliver
responses. E-mail or fax submissions will not be accepted.
No responsibility will attach to the City of Clearwater, its employees or agents for premature
opening of a response that is not properly addressed and identified.
i.6 LATE RESPONSES. The respondent assumes responsibility for having the response delivered
on time at the place specified. All responses received after the date and time specified shall not
be considered and will be returned unopened to the respondent. The respondent assumes the risk
of any delay in the mail or in handling of the mail by employees of the City of Clearwater, or any
private courier, regardless whether sent by mail or by means of personal delivery. It shall not be
sufficient to show that you mailed or commenced delivery before the due date and time. All times
INSTRUCTIONS
Marshall St WRF IPS/Headworks Design Services 3 RFQ #07-19
are Clearwater, Florida local times. The respondent agrees to accept the time stamp in the City
Purchasing Office as the official time.
i.7 LOBBYING PROHIBITION. Any communication regarding this solicitation for the purpose of
influencing the process or the award, between any person or affiliates seeking an award from this
solicitation and the City, including but not limited to the City Council, employees, and consultants
hired to assist in the solicitation, is prohibited.
This prohibition is imposed from the time of the first public notice of the solicitation until the City
cancels the solicitation, rejects all responses, awards a contract or otherwise takes action which
ends the solicitation process. This section shall not prohibit public comment at any City Council
meeting, study session or Council committee meeting.
This prohibition shall not apply to communication with the contact(s) identified in the solicitation or
City-initiated communications for the purposes of conducting the procurement including but not
limited to clarification of responses, presentations if provided in the solicitation, contract
negotiations, protest/appeal resolution, or surveying non-responsive vendors.
Violations of this provision shall be reported to the Purchasing Manager. Persons violating this
prohibition may be subject to a warning letter or rejection of their response depending on the nature
of the violation.
i.8 RESPONSIBILITY TO READ AND UNDERSTAND. Failure to read, examine and understand the
solicitation will not excuse any failure to comply with the requirements of the solicitation or any
resulting contract, nor shall such failure be a basis for claiming additional compensation. If a vendor
suspects an error, omission or discrepancy in this solicitation, the vendor must immediately and in
any case not later than seven (7) business days in advance of the due date notify the contact on
page One (1). The City is not responsible for and will not pay any costs associated with the
preparation and submission of the response. Respondents are cautioned to verify their responses
before submission, as amendments to or withdrawal of responses submitted after time specified
for opening of responses may not be considered. The City will not be responsible for any
respondent errors or omissions.
i.9 FORM AND CONTENT OF RESPONSES. Unless otherwise instructed or allowed, responses shall
be submitted on the forms provided. An original and the designated number of copies of each
response are required. Responses, including modifications, must be submitted in ink, typed, or
printed form and signed by an authorized representative. Please line through and initial rather than
erase changes. If the response is not properly signed or if any changes are not initialed, it may be
considered non-responsive. The City may require that an electronic copy of the response be
submitted. The response must provide all information requested and must address all points. The
City does not encourage exceptions. The City is not required to grant exceptions and depending
on the exception, the City may reject the response.
i.10 DEBARMENT DISCLOSURE. If the respondent has been debarred, suspended, or otherwise
lawfully precluded from participating in any public procurement activity, including being disapproved
as a (sub)contractor with any federal, state, or local government, or if any such preclusion from
participation from any public procurement activity is currently pending, the respondent shall include
a letter with its response identifying the name and address of the governmental unit, the effective
date of this suspension or debarment, the duration of the suspension or debarment, and the
relevant circumstances relating to the suspension or debarment. If suspension or debarment is
currently pending, a detailed description of all relevant circumstances including the details
enumerated above must be provided. A response from a respondent who is currently debarred,
suspended or otherwise lawfully prohibited from any public procurement activity may be rejected.
i.11 RESERVATIONS. The City reserves the right to reject any or all responses or any part thereof; to
reissue the solicitation; to reject non-responsive or non-responsible responses; to reject
unbalanced responses; to reject responses where the terms and/or awards are conditioned upon
another event; to reject individual responses for failure to meet any requirement; to award by part
or portion, or total; to make multiple awards; to waive minor irregularities, defects, omissions,
technicalities or form errors in any response. The City may seek clarification of the response from
INSTRUCTIONS
Marshall St WRF IPS/Headworks Design Services 4 RFQ #07-19
respondent at any time, and failure to respond is cause for rejection. Submission of a response
confers on respondent no right to an award or to a subsequent contract. The City is responsible to
make an award that is in the best interest of the City. All decisions on compliance, evaluation,
terms and conditions shall be made solely at the City’s discretion and made to favor the City. No
binding contract will exist between the respondent and the City until the City executes a written
contract or purchase order.
i.12 OFFICIAL SOLICITATION DOCUMENT. Changes to the solicitation document made by a
respondent may not be acknowledged or accepted by the City. Award or execution of a contract
does not constitute acceptance of a changed term, condition or specification unless specifically
acknowledged and agreed to by the City. The copy maintained and published by the City shall be
the official solicitation document.
i.13 ETHICS. It is the intention of the City to promote courtesy, fairness, impartiality, integrity, service,
professionalism, economy, and government by law in the Procurement process. The responsibility
for implementing this policy rests with each individual who participates in the procurement process,
including respondents and contractors.
To achieve the purpose of this Article, it is essential that respondents and contractors doing
business with the City also observe the ethical standards prescribed herein. It shall be a breach of
ethical standards to:
a. Exert any effort to influence any City employee or agent to breach the standards of ethical
conduct.
b. Intentionally invoice any amount greater than provided in Contract or to invoice for Materials or
Services not provided.
c. Intentionally offer or provide sub-standard Materials or Services or to intentionally not comply
with any term, condition, specification or other requirement of a City Contract.
i.14 GIFTS. The City will accept no gifts, gratuities or advertising products from respondents or
prospective respondents and affiliates.
i.15 PROTESTS AND APPEALS. If a respondent believes there is a mistake, impropriety, or defect in
the solicitation, believes the City improperly rejected its response, and/or believes the selected
response is not in the City’s best interests, the respondent may submit a written protest. All protests
and appeals are governed by the City of Clearwater Purchasing Policies and Procedures. If any
discrepancy exists between this Section and the Procurement Rules, the language of the
Procurement Rules controls.
Protests based upon alleged mistake, impropriety, or defect in a solicitation that is apparent before
the opening must be filed with the Purchasing Manager no later than five (5) business days before
Opening. Protests that only become apparent after the Bid Opening must be filed within ten (10)
business days of the alleged violation of the applicable purchasing ordinance. The complete
protest procedure can be obtained by contacting Purchasing.
ADDRESS PROTESTS TO:
Alyce Benge, CPPO, C.P.M.
Purchasing Manager
City of Clearwater
100 So Myrtle Ave, 3rd Fl
Clearwater FL 33756-5520
or
PO Box 4748
Clearwater FL 33758-4748
INSTRUCTIONS – EVALUATION
Marshall St WRF IPS/Headworks Design Services 5 RFQ #07-19
i.16 EVALUATION PROCESS. Responses will be reviewed by a screening committee comprised of
City employees and/or authorized agents. The City staff may or may not initiate discussions with
respondents for clarification purposes. Clarification is not an opportunity to change the response.
Respondents shall not initiate discussions with any City employee or official.
i.17 CRITERIA FOR EVALUATION AND AWARD. The City evaluates three (3) categories of
information: responsiveness, responsibility, and the technical response. All responses must meet
the following responsiveness and responsibility criteria.
a) Responsiveness. The City will determine whether the response complies with the instructions
for submitting responses including completeness of response which encompasses the
inclusion of all required attachments and submissions. The City must reject any responses
that are submitted late. Failure to meet other requirements may result in rejection.
b) Responsibility. The City will determine whether the respondent is one with whom it can or
should do business. Factors that the City may evaluate to determine "responsibility" include,
but are not limited to: past performance, references (including those found outside the
response), compliance with applicable laws, respondent's record of performance and integrity-
e.g. has the respondent been delinquent or unfaithful to any contract with the City, whether
the respondent is qualified legally to contract with the City, financial stability and the perceived
ability to perform completely as specified. A respondent must at all times have financial
resources sufficient, in the opinion of the City, to ensure performance of the contract and must
provide proof upon request. City staff may also use Dun & Bradstreet and/or any generally
available industry information. The City reserves the right to inspect and review respondent’s
facilities, equipment and personnel and those of any identified subcontractors. The City will
determine whether any failure to supply information, or the quality of the information, will result
in rejection.
c) Technical Response. The City will determine how well responses meet its requirements in
terms of the response to the solicitation and how well the offer addresses the needs of the
project. The City will rank offers using a point ranking system (unless otherwise specified) as
an aid in conducting the evaluation.
The criteria that will be evaluated and their relative weights are:
Evaluation Criteria (Response Format, page 13) Points
Firm’s Technical Expertise Related to Water Reclamation Facilities (Tab 2) 30
Experience, Professional Qualifications, and References (Tab 3) 20
Project Methodology and Ability to Meet RFQ Requirements (Tab 4) 20
Proposed Schedule Including Hours by Task and Personnel (Tab 4) 20
Quality Management Plan (Tab 5) 10
i.18 SHORT-LISTING. The City at its sole discretion may create a short-list of the highest scored
proposals based on a preliminary evaluation against the evaluation criteria. Only those short-listed
proposers would be invited to give presentations and/or interviews. Upon conclusion of any
presentations/interviews, the City will finalize the scoring against the evaluation criteria.
i.19 PRESENTATIONS/INTERVIEWS. The respondent must provide a formal presentation/interview
on-site at a City location upon request.
i.20 CONTRACT NEGOTIATIONS AND ACCEPTANCE. Respondent must be prepared for the City
to accept the response as submitted. If respondent fails to sign all documents necessary to
successfully execute the final contract within a reasonable time as specified, or negotiations do not
result in an acceptable agreement, the City may reject response or revoke the award, and may
begin negotiations with another Respondent. Final contract terms must be approved or signed by
INSTRUCTIONS – EVALUATION
Marshall St WRF IPS/Headworks Design Services 6 RFQ #07-19
the appropriately authorized City official(s). No binding contract will exist between the respondent
and the City until the City executes a written contract or purchase order.
i.21 NOTICE OF INTENT TO AWARD. Notices of the City’s intent to award a Contract are posted to
Purchasing’s website. It is the respondent’s responsibility to check the City of Clearwater’s
Purchasing website at http://www.myclearwater.com/bid to view Purchasing’s Intent to Award
postings.
i.21 RFP TIMELINE. All dates are tentative and subject to change.
Release RFQ: October 25, 2018
Advertise Tampa Bay Times: October 26, 2018
Non-mandatory Site Visit: November 1, 2018 – see i.3 page 2
Responses due: November 28, 2018
Review responses/presentations: November 28 – December 21, 2018
Award recommendation: December 21, 2018
Council authorization: January 2019
Contract begins: January 2019
DETAILED SPECIFICATIONS
Marshall St WRF IPS/Headworks Design Services 7 RFQ #07-19
1. PROJECT MISSION. The City of Clearwater is dedicated to providing superior services to its
customers in order to improve the quality of life for Clearwater residents, businesses and visitors.
The City is looking for contractors, consultants, and/or vendors who share that dedication and will
help the City meet that goal.
2. INTRODUCTION. The City of Clearwater is seeking an engineering firm to design a replacement
Influent Pump Station (IPS) and Headworks for the Marshall Street Water Reclamation Facility
(WRF) in Clearwater, Florida. The conceptual, definition and final design shall incorporate
constructability in a phased approach such that the operational requirements of the plant are not
interrupted during construction. In addition, the design shall provide for operations and
maintenance improvements and the installation coordination for Duke Energy to upgrade the
transformer loop between the new IPS, Reclaimed Water, and Laboratory transformers. The design
shall also include measures for compliance with foreseeable future regulations, thus providing an
improved facility that is efficient and economically feasible.
3. BACKGROUND. Existing facility design:
Type – Bardenpho
Flows – Average Day 10 MGD (Million Gallons/Day)
Peak Day 15 MGD
Instant Peak 25 MGD
Influent Pumps – Three (3) Xylem NT 3531/776 dry-pit submersible centrifugal 170 HP
The following information is posted on the City’s FTP site (access instructions provided):
Xylem NT 3531/766 1070 Dry Pit Submersible Pump Cut Sheets
Yaskawa Variable Frequency Drives Specifications and O&M Manuals
Operations Manual, Marshall Street Pollution Control Facility, Briley, Wild and Associates.
Record Drawing, Marshall Street Pollution Control Facility Expansion, 1973, Briley Wild
and Associates.
Record Drawing, Marshall Street Advanced Pollution Control Facility, 1988, Briley Wild and
Associates.
Construction Completion Report: Phillip Jones Field Former Fill Area Closure Design Plan,
2013, Geosyntec Consultants
Technical Memorandum: Results of Assessment Activities Harbor Drive Fill Area,
Clearwater, FL, 2015, Geosyntec Consultants
FTP Site Access
ftp://ftpserver.myclearwater.com
Logon user name – vendor
Logon password – clearwater (note the lower case “c”)
Select: Engineering
Open Folder: RFQ 07-19 Documents
4. GENERAL. All Consultant meetings with the City will be at City offices unless otherwise agreed to
by both parties. Consultant will organize, facilitate, and produce minutes of all such meetings.
Consultant will also provide written documentation of all decisions made outside of such meetings.
5. SCOPE OF SERVICES. The replacement IPS and Headworks design will include site survey,
conceptual and definition phase designs, preparation of construction drawings and specifications
(final design) and supporting bid services. It is anticipated that Construction Engineering Inspection
Services may be awarded to the Consultant at the time of construction award. The final IPS design
is currently envisioned to utilize the three (3) existing Xylem NT 3531/776 dry pit submersible
pumps and three (3) Yaskawa Variable Frequency Drives purchased by the City in 2018. A fourth
new and identical Xylem dry pit submersible pump that is currently in storage will be incorporated
in the replacement IPS. These dry pit submersible pumps are expected to be retrofitted by the
contractor as a part of construction, under the direction of the manufacturer for submersible use in
DETAILED SPECIFICATIONS
Marshall St WRF IPS/Headworks Design Services 8 RFQ #07-19
a wet well. The replacement headworks design will include screening and grit removal. Odor control
utilizing new and/or existing odor control equipment and ductwork will be included in the design.
The following represents anticipated tasks to complete the project, not a detailed scope of work.
The collection of relevant City data is to be completed by Consultant staff as necessary. The
Consultant is encouraged to propose modifications to the individual tasks or the entire scope of
services, as necessary, and particularly if the Consultant can demonstrate innovative
methodologies that the City should consider.
Task 1 – Project Management
The selected Consultant will be expected to manage the assigned design project, carefully control
quality, costs and resources, and complete assigned work on schedule. The Consultant shall
assign a project manager who will act as the City’s primary contact and will be entirely responsible
for the Consultant’s work including adding and managing staff, sub-consultants, and other
resources as needed to meet scheduled milestones (such as land survey, geotechnical,
environmental, or other specialized consultants). To ensure the project remains on track, the
Consultant shall provide progress reports at each scheduled progress meeting. Typically these
meeting will be held monthly unless the City requests more frequent updates. Subjects covered in
the meeting shall include the following information:
• Status of work completed to-date.
• Work anticipated to be completed in the next reporting period.
• Problems/obstacles identified during the reporting period.
• Outstanding issues (items remain on this list until resolved).
• Updated project schedule for completion of the scope of services.
Task 2 – Project Kickoff Meeting
The Consultant will hold a project kickoff meeting with City stakeholders within three (3) weeks of
the contract award. The roles of Consultant staff and City stakeholders will be discussed. At the
meeting the Consultant will provide a list of additional information (beyond the documents provided
on FTP site) requested of the City and methodologies will be determined for compiling the
necessary information.
Task 3 – Review of Available Information
During this task, the Consultant will review all information that pertains to developing the IPS and
Headworks design, identify areas where additional data is needed, and prepare a Data Gaps
Technical Memorandum (if necessary) that summarizes additional data the Consultant feels is
needed to develop the conceptual and definition phase designs. This will include evaluating the
existing headworks to determine if it is of any historical value.
After a meeting with the City to discuss its findings, the Consultant will prepare draft and final
versions of a Data Gaps Technical Memorandum that identifies each area and provides cost
estimates to gather necessary data.
Additional tasks may be authorized based on the results of Task 3.
Task 4 – Field Investigations
The purpose of this task is to collect additional data needed to support development of the
conceptual and definition phase designs. At a minimum, the Consultant is expected to visit the
Marshall Street WRF, evaluate the condition of the existing building, piping, mechanical equipment,
instrumentation, control wiring, hardware, etc. This would include collection of pump station and
headworks data such as but not limited to wet well drawdown/flowrate tests, and discharge
pressures to accurately determine the existing pumping capacity. The Consultant will compare
existing conditions to the record drawings and other historical data. This will include conducting
geotechnical and environmental studies as required, field surveys of utility locations, coordinating
DETAILED SPECIFICATIONS
Marshall St WRF IPS/Headworks Design Services 9 RFQ #07-19
and evaluating subsurface utility investigation services to verify existing utility and facility/process
locations and identify potential conflicts.
The consultant will be expected to investigate the Duke Energy power provided via the existing
loop that feeds the IPS, Reclaimed Water and Laboratory Building in order to provide a revised
power utility design with resulting increased reliability.
Previous investigations in the vicinity of the existing IPS indicate that during the 1940’s and 1950’s
the site contained a solid waste incinerator facility. In addition, soil borings have identified that ash
from the facility was used as fill for some of the surrounding area. Please refer to 3. “Background”
for more information pertaining to possible site contamination.
The Consultant will be required to prepare a Site Investigation Plan to be approved by the City.
This plan will cover Correspondence/Reporting/Communication and Site Access procedures.
Complementary to this plan, the Consultant will also provide the City with a site-specific Health and
Safety Plan covering all authorized field investigations.
Task 5 – Regulatory Impacts
The Consultant will perform an evaluation of existing, new, and pending wastewater regulations
and their potential impacts to the Marshall Street WRF IPS and Headworks operational and flow
requirements with a report submitted to the City.
Task 6 – Process Equipment Selection
The Consultant will perform a headworks equipment evaluation, including but not necessarily
limited to screening, grit removal, and odor control. A short list of recommended equipment vendors
and equipment models will be presented to the City with weighted rankings by efficiency, cost
(capital & operating), recent performance at similar installations (i.e. customer surveys) and
maintenance requirements. The City may request the Consultant to arrange for multiple field
inspections or conference call meetings to discuss similar equipment installations in use at similar
local or regional facilities.
Task 7 – Conceptual Design & Constructability Review
As this is an active, operating water reclamation facility, it is anticipated that the new construction
will have to be carefully phased along with demolition of the existing IPS and Headworks
components. The site is limited in area and therefore constructability will be affected by the existing
and future structure(s) & equipment layout. The consultant will provide the City, for review and
comment, plot/site plans showing how the construction & demolition will proceed in phases. In
addition, the Consultant will provide the Process Flow Diagrams (PFDs) for each phase of
construction. General equipment type and layout shall be addressed in the proposed conceptual
design. A preliminary construction budget will also be presented to the City for review.
Task 8 – Definition Phase Design
Subsequent to the Conceptual Phase Design review and approval by the City, the consultant will
develop Definition Phase Design documents including site plans and piping and instrumentation
diagrams (P&IDs) for each phase of the project’s construction. A first draft of the Supplemental
Technical Specification shall also be provided for review and comment, in addition to a definition
phase Engineer’s Opinion of Probable Construction Cost.
Task 9 – Final Design and Bidding Services
The Final Design documentation (also referred to as Construction Contract Documentation) will be
submitted electronically and in hard copy to the City for review. The Final Design issued for
permitting and bid must be signed and sealed by a Professional Engineer(s) licensed in the State
of Florida. Final design deliverables will include but not necessarily be limited to the submission of
DETAILED SPECIFICATIONS
Marshall St WRF IPS/Headworks Design Services 10 RFQ #07-19
construction drawings and specifications. Drawings will include separate plan sets for each trade
including but not limited to PFDs, P&IDs, Civil, Architectural (if applicable), Structural, Mechanical,
Plumbing (if applicable), Electrical and Instrumentation, etc. The construction specifications will
include the City’s standard specification sections I through V and a consultant-developed, project-
specific, Supplemental Technical Specifications IVa as referenced in Task 8. A Final Engineer’s
Opinion of Probable Construction Cost will be submitted by the Consultant.
The Consultant will also prepare the necessary permit applications as appropriate for the project’s
implementation and assist the City through the bidding phase of the project. During the bid process
the Consultant will address technical RFI’s in formal Addendum fashion and produce Conformed
Drawings after construction contract award.
6. QUALIFICATIONS. Each Respondent must demonstrate the necessary ability, financial
resources, and experience to perform the work in a satisfactory manner. The Respondent will
demonstrate a thorough understanding of Water Reclamation Facilities, influent pump stations,
headworks (including screening and grit removal), plant instrumentation and control methodology,
including SCADA (Citect Certified/Licensed), hydraulic modeling, and construction cost estimating
as it relates to this Request for Qualifications.
7. INSURANCE REQUIREMENTS. The Contractor (respondent) shall, at its own cost and expense,
acquire and maintain (and cause any subcontractors, representatives or agents to acquire and
maintain) during the term with the City, sufficient insurance to adequately protect the respective
interest of the parties. Coverage shall be obtained with a carrier having an AM Best Rating of A-
VII or better. In addition, the City has the right to review the Contractor’s deductible or self-insured
retention and to require that it be reduced or eliminated.
Specifically the Contractor must carry the following minimum types and amounts of insurance on
an occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis,
then coverage can be obtained on a claims-made basis with a minimum three (3) year tail following
the termination or expiration of this Agreement. Specific work may require additional coverage on
a case by case basis:
a. Commercial General Liability Insurance coverage, including but not limited to, premises
operations, products/completed operations, products liability, contractual liability, advertising
injury, personal injury, death, and property damage in the minimum amount of $1,000,000 (one
million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate.
b. Commercial Automobile Liability Insurance coverage for any owned, non-owned, hired or
borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars)
combined single limit.
c. Unless waived by the State of Florida, statutory Workers’ Compensation Insurance coverage
in accordance with the laws of the State of Florida, and Employer’s Liability Insurance in the
minimum amount of $100,000 (one hundred thousand dollars) each employee each accident,
$100,000 (one hundred thousand dollars) each employee by disease and $500,000 (five
hundred thousand dollars) aggregate by disease with benefits afforded under the laws of the
State of Florida. Coverage should include Voluntary Compensation, Jones Act, and U.S.
Longshoremen’s and Harbor Worker’s Act coverage where applicable. Coverage must be
applicable to employees, contractors, subcontractors, and volunteers, if any.
d. If the Contractor is using its own property, or the property of the City or other provider, in
connection with the performance of its obligations under this Agreement, then Contractor’s
Equipment Insurance or Property Insurance on an “All Risks” basis with replacement cost
coverage for property and equipment in the care, custody and control of others is required.
DETAILED SPECIFICATIONS
Marshall St WRF IPS/Headworks Design Services 11 RFQ #07-19
e. Professional Liability Insurance coverage appropriate for the type of business engaged in
by the Contractor with minimum limits of $1,000,000 (one million dollars) per occurrence. If a
claims made form of coverage is provided, the retroactive date of coverage shall be no later
than the inception date of claims made coverage, unless prior policy was extended indefinitely
to cover prior acts. Coverage shall be extended beyond the policy year either by a
supplemental extended reporting period (ERP) of as great a duration as available, and with no
less coverage and with reinstated aggregate limits, or by requiring that any new policy provide
a retroactive date no later than the inception date of claims made coverage.
The above insurance limits may be achieved by a combination of primary and umbrella/excess
liability policies.
6. OTHER INSURANCE PROVISIONS.
a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of
the insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the
Contractor will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD
certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing all of the
coverage set forth above and naming the City as an “Additional Insured.” In addition when
requested in writing from the City, Contractor will provide the City with certified copies of all
applicable policies. The address where such certificates and certified policies shall be sent or
delivered is as follows: City of Clearwater
Attn: Purchasing, RFQ #07-19
P.O. Box 4748
Clearwater, FL 33758-4748
b. Contractor shall provide thirty (30) days written notice of any cancellation, non-renewal,
termination, material change or reduction in coverage.
c. Contractor’s insurance as outlined above shall be primary and non-contributory coverage for
Contractor’s negligence.
d. Contractor reserves the right to appoint legal counsel to provide for the Contractor’s defense,
for any and all claims that may arise related to Agreement, work performed under this
Agreement, or to Contractor’s design, equipment, or service. Contractor agrees that the City
shall not be liable to reimburse Contractor for any legal fees or costs as a result of Contractor
providing its defense as contemplated herein.
The stipulated limits of coverage above shall not be construed as a limitation of any
potential liability to the City, and failure to request evidence of this insurance shall not be
construed as a waiver of Contractor’s obligation to provide the insurance coverage
specified.
MILESTONES
Marshall St WRF IPS/Headworks Design Services 12 RFQ #07-19
ANTICIPATED BEGINNING AND END DATE OF INITIAL TERM. January 2019 through September 2019.
If the commencement of performance is delayed because the City does not execute the contract
on the start date, the City may adjust the start date, end date and milestones to reflect the delayed
execution.
1. EXTENSION. The City reserves the right to extend the term of this contract, provided however,
that the City shall give written notice of its intentions to extend this contract no later than thirty (30)
days prior to the expiration date of the contract.
RESPONSE FORMAT
Marshall St WRF IPS/Headworks Design Services 13 RFQ #07-19
1. RESPONSE SUBMISSION - Submit one (1) signed original response (identified as ORIGINAL),
five (5) copies of the response, and ONE (1) electronic format copy on a disc or thumb drive in a
sealed envelope/container.
2. RESPONSE FORMAT - Qualifications shall be submitted in bound volumes on standard 8½" x 11"
paper (note: 11”x17” printed both sides equals four [4] pages). All information must be assembled
and indexed in the order indicated below. The page count shall not exceed 26 pages, and includes
typed text, graphics, charts and photographs, but does not include supporting documents for Tabs
6 and 7, the tabbed separator pages, cover page, and back page.
TAB 1 – Letter of Interest (two [2] pages). The cover letter should briefly introduce the Firm and
include:
• A statement confirming that all information contained in the Response is complete and
accurate.
• Signature from the firm’s principal certifying that sufficient resources in personnel,
equipment, and time are available and can be committed to this project.
• Contact information for the firm’s principal including email address and phone number.
TAB 2 – Firm’s Technical Expertise Related to Water Reclamation Facilities (six [6] pages).
Provide background about the firm and an understanding of the Scope of Services to be
provided as well as the ability to provide such services:
• Describe firm’s background and experience with similar projects.
• Include information for three (3) projects, preferably within the last 10 years, for which
Consultant has provided services closely related to this scope of services. Project
descriptions shall identify any change order(s) to the original agreement and clearly
indicate the consultant’s portion of the work.
• Explain innovative solutions that resulted in cost savings to the agency/jurisdiction.
TAB 3 – Experience, Professional Qualifications, and References (ten [10] pages). Describe
the experience and qualifications of key personnel proposed to work on the project and provide
an affirmative statement indicating that the firm and all assigned key professional staff are
properly licensed to practice in Florida:
• Include an organization chart
• Include resumes for key team members, including subcontractors, demonstrating specific
project experience relevant to the project. Include the expected amount of involvement for
each consultant team member, including subcontractors. (Note: any changes in key
personnel after the contract award must be approved by the City.)
• Provide client references for the three (3) selected projects in Tab 2, including the contact
name, mailing address, email address, and phone number.
TAB 4 – Project Methodology and Ability to Meet RFQ Requirements; and Proposed
Schedule Including Hours by Task and Personnel (six [6] pages). Describe the
Respondent’s approach to this project. Demonstrate project understanding and ability of
proposed approach to meet the needs of the City. Provide a detailed work plan, including a
tentative schedule to complete the scope of services including estimated number of hours per
task, by personnel/position including subcontractors.
TAB 5 – Quality Management Plan (two [2] pages). Describe the firm’s systematic approach to
quality assurance for the project.
TAB 6 – Litigation.
1. Provide a complete listing of any convictions or fines incurred by the respondent firm or
any of its principals for violations of any state or federal law within the past three (3) years.
Identify firm’s executives who have current claims or who have participated in litigation
against the City of Clearwater while with another firm. Executives of firms currently under
litigation with the City may not be considered for this project.
RESPONSE FORMAT
Marshall St WRF IPS/Headworks Design Services 14 RFQ #07-19
2. Provide a complete listing of all litigation involving a construction project or contract
(excluding personal injury and workers’ compensation) whether currently pending or
concluded within the past three (3) years in which the respondent firm was a named party.
3. Provide a complete listing of all administrative proceedings involving a construction project
or contract, whether currently pending or concluded within the past three (3) years, in which
the respondent firm was a named party. (NOTE: Administrative Proceedings shall include:
(i) any action taken or proceeding brought by a governmental agency, department, or
officer to enforce any law, regulation, code, legal, or contractual requirement, except for
those brought in state or federal courts; (ii) any action taken by a governmental agency,
department, or officer imposing penalties, fines, or other sanctions for failure to comply with
any such legal or contractual requirement, or (iii) any other matter before an administrative
body.)
4. Provide a complete listing of all arbitrations involving a construction project or contract,
whether currently pending or concluded in the past three (3) years, in which the respondent
firm was a named party.
TAB 7 - Other Forms. The following forms should be completed and signed:
1. Exceptions, Additional Materials, Addenda form
2. Company Information form
3. Response Certification form
4. Copy of the firm’s current Florida Department of Business and Professional Regulation’s
License
5. If the firm is a corporation, a copy of the current Florida Corporation Registration
6. W-9 Form. All responses should include a fully completed, most current W-9 form. Failure
to include the W-9 will not disqualify your bid. (http://www.irs.gov/pub/irs-pdf/fw9.pdf)
EXCEPTIONS/ADDITIONAL MATERIALS/ADDENDA
Marshall St WRF IPS/Headworks Design Services 15 RFQ #07-19
Respondents shall indicate any and all exceptions taken to the provisions or requirements in this solicitation
document. Exceptions that surface elsewhere and that do not also appear under this section shall be
considered invalid and void and of no contractual significance.
Exceptions (mark one):
**Special Note – Any material exceptions taken to the City’s Terms and Conditions may render a
Response non-responsive.
No exceptions
Exceptions taken (describe--attach additional pages if needed)
Additional Materials submitted (mark one):
No additional materials have been included with this response
Additional Materials attached (describe--attach additional pages if needed)
Addenda
Respondents are responsible for verifying receipt of any addenda issued by checking the City’s website at
www.myclearwater.com/apps20/cityprojects/invitationtobid.aspx/ prior to the bid opening. Failure to
acknowledge any addenda issued may render a Bid Non-responsive.
Acknowledgement of Receipt of Addenda (initial for each addenda received, if applicable):
Addenda Number Initial to acknowledge receipt
Vendor Name__________________________________________________ Date__________________
COMPANY INFORMATION
Marshall St WRF IPS/Headworks Design Services 16 RFQ #07-19
Company Legal/Corporate Name:
Doing Business As (if different than above):
Address:
City: State: Zip: -
Phone: Fax:
E-Mail Address: Website:
DUNS #
Remit to Address (if different than above): Order from Address (if different from above):
Address: Address:
City: State: Zip: City: State: Zip:
Contact for Questions about this response:
Name: Fax:
Phone: E-Mail Address:
Day-to-Day Project Contact (if awarded):
Name: Fax:
Phone: E-Mail Address:
Certified Small Business
Certifying Agency:
Certified Minority, Woman or Disadvantaged Business Enterprise
Certifying Agency:
RESPONSE CERTIFICATION
Marshall St WRF IPS/Headworks Design Services 17 RFQ #07-19
By signing and submitting this Response, the Company certifies that:
a) It is under no legal prohibition to contract with the City of Clearwater.
b) It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as well
as its attachments, and any referenced documents.
c) It has no known, undisclosed conflicts of interest.
d) No offer of gifts, payments or other consideration were made to any City employee, officer, elected official, or
consultant who has or may have had a role in the procurement process for the services and or goods/materials
covered by this contract.
e) It understands the City of Clearwater may copy all parts of this response, including without limitation any documents
and/or materials copyrighted by the respondent, for internal use in evaluating respondent’s offer, or in response to
a public records request under Florida’s public records law (F.S. 119) or other applicable law, subpoena, or other
judicial process.
f) Respondent hereby warrants to the City that the respondent and each of its subcontractors (“Subcontractors”) will
comply with, and are contractually obligated to comply with, all Federal Immigration laws and regulations that relate
to their employees.
g) Respondent certifies that they are not in violation of section 6(j) of the Federal Export Administration Act and not
debarred by any Federal or public agency.
h) It will provide the materials or services specified in compliance with all Federal, State, and Local Statutes and
Rules if awarded by the City.
i) It is current in all obligations due to the City.
j) It will accept such terms and conditions in a resulting contract if awarded by the City.
k) The signatory is an officer or duly authorized agent of the respondent with full power and authority to submit binding
offers for the services as specified herein.
ACCEPTED AND AGREED TO:
Company Name:
Signature:
Printed Name:
Title:
Date:
MAILING LABEL
CUT ALONG THE LINE AND AFFIX TO THE FRONT OF YOUR BID CONTAINER
Marshall St WRF IPS/Headworks Design Services 18 RFQ #07-19
--------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------
SEALED RESPONSE
Submitted by:
Company Name:
Address:
City, State, Zip:
RFQ #07-19, Marshall St WRF Influent Pump Station
and Headworks Design Services
Due Date: November 28, 2018, at 10:00 A.M.
City of Clearwater
Attn: Purchasing
PO Box 4748
Clearwater FL 33758-4748
--------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------
---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------
SEALED RESPONSE
Submitted by:
Company Name:
Address:
City, State, Zip:
RFQ #07-19, Marshall St WRF Influent Pump Station
and Headworks Design Services
Due Date: November 28, 2018, at 10:00 A.M.
---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------
City of Clearwater
Attn: Purchasing
100 S Myrtle Ave 3rd Fl
Clearwater FL 33756
1
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF CLEARWATER AND JONES EDMUNDS & ASSOCIATES, INC. RFQ #07-19 MARSHALL STREET WATER RECLAMATION FACILITY INFLUENT PUMP STATION AND HEADWORKS DESIGN SERVICES
This AGREEMENT is made and entered into on the _____ day of August, 2019 by and between
the City of Clearwater, Florida (CITY) and Jones Edmunds & Associates, Inc., (CONSULTANT).
WITNESSETH:
WHEREAS the CITY desires to engage the CONSULTANT to perform certain professional
services pertinent to such work in accordance with this Agreement; and
WHEREAS the CONSULTANT desires to provide such professional services in accordance with this Agreement; and
WHEREAS the CITY selected the CONSULTANT in accordance with the competitive selection
process described in Section 287.055 of the Florida Statutes, and based on information and
representations given by the CONSULTANT in a response to Request For Qualifications #07-19.
NOW, THEREFORE, in consideration of the premises and the mutual benefits which will accrue to the parties hereto in carrying out the terms of this Agreement, it is mutually understood and agreed as follows:
1.0 GENERAL SCOPE OF THIS AGREEMENT
The relationship of the CONSULTANT to the CITY will be that of a professional consultant, and the CONSULTANT will provide the professional and technical services required under this Agreement in accordance with acceptable engineering practices, by exercising the skill and ability ordinarily required of engineers performing the same or
similar services, under the same or similar circumstances, in the State of Florida, and
ethical standards.
2.0 PROFESSIONAL TECHNICAL SERVICES
2.1 It shall be the responsibility of the CONSULTANT to work with and for the CITY to perform an array of services for the City as set forth in RFQ #07-19, Scope of Services.
2.2 The CONSULTANT’S services under this Agreement will be provided under a project
specific Work Order. Each Work Order will include the services for a single project or assignment, and will contain a mutually agreed-upon detailed scope of services, project goals, fee and schedule of performance in accordance with applicable fiscal and budgetary constraints. Total compensation for all services shall not exceed $2,090,228.00 unless
specifically authorized by the City Council.
2
See Work Order attached hereto as Exhibit B.
2.3 The CONSULTANT shall maintain an adequate and competent staff of professionally qualified personnel available to the CITY for the purpose of rendering the required engineering and/or consultant services hereunder, and shall diligently execute the work to meet the completion time established.
2.4 The CITY reserves the right to enter into contracts with other engineering and/or architect
firms for similar services. The CONSULTANT will, when directed to do so by the CITY, coordinate and work with other engineering and/or architectural firms retained by the
CITY.
3.0 PERIOD OF SERVICES
3.1 The CONSULTANT shall begin work promptly after receipt of a fully executed
Agreement. Receipt of a fully executed Agreement shall constitute written notice to
proceed.
3.2 If the CONSULTANT’S services called for are delayed for reasons beyond the CONSULTANT’S control, the time of performance shall be adjusted as appropriate.
3.3 It is the intent of the parties hereto that this Agreement continue in force for a period not
to exceed to two (2) years, subject to the provisions for termination contained herein.
4.0 PROFESSIONAL SERVICES/CONSULTANT’S COMPETITIVE NEGOTIATION ACT (CCNA) - Florida Statue 287.055
Professional Services provided under this Agreement are within the scope of the practice
of architecture, landscape architecture, professional engineering, or registered land
surveying, as defined by the laws of the State of Florida. Provisions of F.S. 287.055 apply.
5.0 GENERAL CONSIDERATIONS
5.1 All documents including field books, drawings, specifications, calculations, geotechnical investigation reports, etc., used in the preparation of the work shall be supplied by the CONSULTANT and shall become the property of the CITY. The CITY acknowledges
that such documents are not intended or represented to be suitable for use by the CITY or
others for purposes other than those for which the documents are prepared. Any reuse of these documents without written verification or adaptation by the CONSULTANT for the specific purpose intended will be at the CITY’s sole risk without liability or legal exposure to the CONSULTANT.
5.2 The CONSULTANT will provide expert witnesses, if required, to testify in connection
with any suit at law. A supplemental agreement will be negotiated between the CITY and the CONSULTANT describing the services desired and providing a basis for compensation to the CONSULTANT.
3
5.3 Upon the CONSULTANT’S written request, the CITY will furnish or cause to be furnished
such reports, studies, instruments, documents, and other information as the
CONSULTANT and CITY mutually deem necessary.
5.4 The CITY and the CONSULTANT each bind themselves and their successors, legal representatives and assigns to the other party to this Agreement and to the partners, successors, legal representatives and assigns of each other party, in respect to all covenants
of this Agreement; and, neither the CITY nor the CONSULTANT will assign or transfer
its interest in this Agreement without written consent of the other.
5.5 To the fullest extent permitted by law, the CONSULTANT agrees to indemnify and hold harmless the CITY, and its officers and employees, from liabilities, damages, losses, and
costs, including, but not limited to, reasonable attorneys’ fees, to the extent caused by the
negligence, recklessness, or intentionally wrongful conduct of the CONSULTANT and
other persons employed or utilized by the CONSULTANT in the performance of this CONSULTANT under this AGREEMENT. Notwithstanding any provision herein to the contrary, this paragraph shall not be construed as a waiver of any immunity to which CITY is entitled or the extent of any limitation of liability pursuant to § 768.28, Florida Statutes.
Furthermore, this provision is not intended to nor shall it be interpreted as limiting or in any way affecting any defense CITY may have under § 768.28, Florida Statutes or as consent to be sued by third parties. The obligations under this paragraph shall expressly survive termination or expiration of this Agreement.
5.6 The CONSULTANT agrees not to engage the services of any person or persons in the
employ of the CITY to an allied capacity, on either a full or part-time basis, on the date of
the signing of this Agreement, or during its term.
5.7 Key personnel assigned to CITY projects by the CONSULTANT shall not be removed from the projects until alternate personnel acceptable to the CITY are approved in writing by the CITY. Key personnel are identified as: Project Manager and technical experts.
5.8 Unless otherwise required by law or judicial order, the CONSULTANT agrees that it shall make no statements, press releases or other public communication concerning the Agreement or its subject matter or otherwise disclose or permit to be disclosed any of the data, technical processes, business affairs or other information obtained or furnished in the
conduct of work under this Agreement without first notifying the City and securing its
consent in writing. The CONSULTANT also agrees that it shall not publish copyright or
patent any of the site specific data or reports furnished for or resulting from work under this Agreement. This does not include materials previously or concurrently developed by the CONSULTANT for “In House” use. Only data and reports generated by the CONSULTANT under this Agreement shall be the property of the City.
5.9 Public Records. The CONSULTANT will be required to comply with Section 119.0701,
Florida Statutes, as may be amended from time to time, specifically to:
4
IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONSULTANT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: 727-562-4092, Rosemarie.Call@myclearwater.com, 600 Cleveland Street, Suite 600, Clearwater, FL 33755. CONSULTANT shall comply with the following: a) Keep and maintain public records required by the City of Clearwater (hereinafter
“public agency”) to perform the service being provided by the contractor
hereunder.
b) Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the
cost provided for in Chapter 119, Florida Statutes, as may be amended from time
to time, or as otherwise provided by law. c) Ensure that the public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract
if the contractor does not transfer the records to the public agency. d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records
required by the public agency to perform the service. If the contractor transfers
all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract,
the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.
e) A request to inspect or copy public records relating to a public agency’s contract
for services must be made directly to the public agency. If the public agency does not possess the requested records, the public agency shall immediately notify the contractor of the request and the contractor must provide the records to the public agency or allow the records to be inspected or copied within a reasonable time.
5
f) The contractor hereby acknowledges and agrees that if the contractor does not
comply with the public agency’s request for records, the public agency shall enforce the contract provisions in accordance with the contract. g) A contractor who fails to provide the public records to the public agency within a
reasonable time may be subject to penalties under Section 119.10, Florida
Statutes. h) If a civil action is filed against a contractor to compel production of public records relating to a public agency’s contract for services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable
attorney fees, if: 1. The court determines that the contractor unlawfully refused to comply with the public records request within a reasonable time; and
2. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the contractor has not complied with the request, to the public agency and to the contractor. i) A notice complies with subparagraph (h)2. if it is sent to the public agency’s
custodian of public records and to the contractor at the contractor’s address listed
on its contract with the public agency or to the contractor’s registered agent. Such
notices must be sent by common carrier delivery service or by registered, Global
Express Guaranteed, or certified mail, with postage or shipping paid by the sender
and with evidence of delivery, which may be in an electronic format.
A contractor who complies with a public records request within 8 business days
after the notice is sent is not liable for the reasonable costs of enforcement.
6.0 COMPENSATION
6.1 The CONSULTANT shall be compensated for services rendered under this Agreement upon presentation of CONSULTANT’S monthly invoice, Net 30. An hourly rate schedule is included as Exhibit C.
6.2 The CONSULTANT agrees to allow full and open inspection of payroll records and
expenditures in connection with hourly rate and cost plus fixed fee work assignments upon
request of the CITY.
7.0 PROHIBITION AGAINST CONTINGENT FEES
The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT to solicit or secure this Agreement and that it has not paid or agreed to pay any persons, company, corporation,
6
individual or Firm, other than a bona fide employee working for the CONSULTANT any
fee, commission, percentage, gift, or any other consideration, contingent upon or resulting
from the award or making of this Agreement.
8.0 TERMINATION
This Agreement may be terminated by either party with seven (7) days prior written notice, in the event of substantial failure to perform in accordance with the terms hereof by the
other party through no fault of the terminating party. If this Agreement is terminated, the CONSULTANT shall be paid in accordance with the provisions of outstanding Work
Orders for all work performed up to the date of termination.
9.0 SUSPENSION, CANCELLATION OR ABANDONMENT
If the project described in any Work Order is suspended, canceled, or abandoned by the
CITY, without affecting any other Work Order or this Agreement, the CONSULTANT shall be given five (5) days prior written notice of such action and shall be compensated for professional services provided up to the date of suspension, cancellation or abandonment.
This Agreement shall be administered and interpreted under the laws of the State of Florida.
10.0 TERMINATION OF CONVENIENCE
Either the CITY or the CONSULTANT may terminate the Agreement at any time by giving written notice to the other of such termination and specifying the effective date of such termination at least thirty (30) days before said termination date. If the Agreement is terminated by the CITY as provided herein, the CONSULTANT will be paid for services
rendered through the date of termination.
11.0 PUBLIC ENTITY CRIMES Pursuant to Florida Statute 287-132-133, effective July 1, 1989, the City of Clearwater, as a public entity, may not accept any proposal from, award any contract to, or transact any
business in excess of the threshold amount provided in Section 287.017, F.S., for Category Two (currently $35,000) with any person or affiliate on the convicted vendor list for a period of 36 months from the date that person or affiliate was placed on the convicted vendor list unless that person of affiliate has been removed from the list pursuant to Section
287.133 (3)(f), F.S. If you submit a proposal in response to this request, you are certifying
that Florida Statute 287.132 and 287.133 does not restrict your submission.
12.0 SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS The CONSULTANT will be required to comply with Section 287.135, Florida Statues,
specifically by executing the forms provided (attached). 13.0 RFQ #07-19, STANDARD TERMS AND CONDITIONS
7
All terms and conditions as set forth in RFQ #07-19, Standard Terms of Conditions are incorporated by reference and hereto attached as Exhibit A.
14.0 ORDER OF PRECEDENCE
Any inconsistency in documents relating to this Agreement shall be resolved by giving precedence in the following order: (i) this Agreement and subsequent Amendments; (ii) RFQ #07-19, Standard Terms and Conditions; and (iii) Work Orders. 15.0 INSURANCE REQUIREMENTS Insurance Requirements are set forth in Exhibit D, which is incorporated by reference and attached hereto.
8
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date
and year first above written. ____________________________________
JONES EDMUNDS & ASSOCIATES, INC.
By: ______________________________ Print Name: ____________________
Title: __________________________ WITNESS:
By: ______________________________ Print Name: ____________________ Countersigned: CITY OF CLEARWATER
____________________________ ___________________________________ George N. Cretekos William B. Horne II Mayor City Manager
Approved as to form: Attest:
____________________________ ___________________________________ Owen Kohler Rosemarie Call Assistant City Attorney City Clerk
9
SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA
CERTIFICATION FORM
PER SECTION III, ITEM 25, IF YOUR BID IS $1,000,000 OR MORE, THIS FORM MUST BE COMPLETED AND SUBMITTED WITH THE BID PROPOSAL. FAILURE TO SUBMIT THIS
FORM AS REQUIRED, MAY DEEM YOUR SUBMITTAL NONRESPONSIVE.
The affiant, by virtue of the signature below, certifies that:
1. The vendor, company, individual, principal, subsidiary, affiliate, or owner is aware of the
requirements of section 287.135, Florida Statutes, regarding companies on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaging in business operations in Cuba and Syria; and 2. The vendor, company, individual, principal, subsidiary, affiliate, or owner is eligible to participate in this solicitation and is not listed on either the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Sector List, or engaged in business operations in Cuba and Syria; and 3. Business Operations means, for purposes specifically related to Cuba or Syria, engaging in commerce in any form in Cuba or Syria, including, but not limited to, acquiring, developing, maintaining, owning, selling, possessing, leasing or operating equipment, facilities, personnel, products, services, personal property, real property, military equipment, or any other apparatus of business or commerce; and 4. If awarded the Contract (or Agreement), the vendor, company, individual, principal, subsidiary, affiliate, or owner will immediately notify the City of Clearwater in writing, no later than five (5)
calendar days after any of its principals are placed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Sector List, or engaged in business operations in Cuba and Syria.
__________________________________________ Authorized Signature __________________________________________ Printed Name __________________________________________ Title __________________________________________ Name of Entity/Corporation
STATE OF _____________________
COUNTY OF ___________________
The foregoing instrument was acknowledged before me on this ______ day of _____________________, 20____, by _________________________________ (name of person whose signature is being notarized) as the ________________________ (title) of ________________________________________ (name of corporation/entity), personally known to me as described herein _____________________, or produced a
_________________________ (type of identification) as identification, and who did/did not take an oath.
_______________________________________ Notary Public
____________________________________ Printed Name
My Commission Expires: __________________
NOTARY SEAL ABOVE
10
SCRUTINIZED COMPANIES THAT BOYCOTT ISRAEL LIST CERTIFICATION FORM
PER SECTION III, ITEM 25, THIS FORM MUST BE COMPLETED AND SUBMITTED WITH
THE BID PROPOSAL. FAILURE TO SUBMIT THIS FORM AS REQUIRED, MAY DEEM YOUR SUBMITTAL NONRESPONSIVE.
The affiant, by virtue of the signature below, certifies that:
5. The vendor, company, individual, principal, subsidiary, affiliate, or owner is aware of the requirements of section 287.135, Florida Statutes, regarding companies on the Scrutinized
Companies that Boycott Israel List, or engaged in a boycott of Israel; and 6. The vendor, company, individual, principal, subsidiary, affiliate, or owner is eligible to participate in this solicitation and is not listed on the Scrutinized Companies that Boycott Israel List, or engaged in a boycott of Israel; and 7. “Boycott Israel” or “boycott of Israel” means refusing to deal, terminating business activities, or taking other actions to limit commercial relations with Israel, or persons or entities doing business in Israel or in Israeli-controlled territories, in a discriminatory manner. A statement by a company that it is participating in a boycott of Israel, or that it has initiated a boycott in response to a request for a boycott of Israel or in compliance with, or in furtherance of, calls for a boycott of Israel, may be considered as evidence that a company is participating in a boycott of Israel; and 8. If awarded the Contract (or Agreement), the vendor, company, individual, principal, subsidiary, affiliate, or owner will immediately notify the City of Clearwater in writing, no later than five (5) calendar days after any of its principals are placed on the Scrutinized Companies that Boycott Israel List, or engaged in a boycott of Israel.
__________________________________________ Authorized Signature
__________________________________________ Printed Name __________________________________________ Title __________________________________________ Name of Entity/Corporation
STATE OF _____________________
COUNTY OF ___________________
The foregoing instrument was acknowledged before me on this ______ day of _____________________, 20____, by _________________________________ (name of person whose signature is being notarized) as the ________________________ (title) of ________________________________________ (name of corporation/entity), personally known to me as described herein _____________________, or produced a _________________________ (type of identification) as identification, and who did/did not take an oath.
_______________________________________ Notary Public ____________________________________
Printed Name
My Commission Expires: __________________ NOTARY SEAL ABOVE
Citizen Comment Card
Name: 6 l L G.6)
Address: ? /1.bt D ti
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Telephone Number: 7.Z7 -7.g 30 75'
Email Address: ti -,G ,7-D ®,f) OS)p
Speaking under citizens to be heard re
items not on the agenda?
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Agenda item(s) to which you wish to speak. / y
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What is your position on the item? For Against
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-6407
Agenda Date: 8/1/2019 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Public Utilities
Agenda Number: 9.5
SUBJECT/RECOMMENDATION:
Authorize the award of Invitation to Bid 42-19, fire hydrants and parts, to Empire Pipe Orlando,
FL in the annual not-to-exceed amount of $140,000, with two one-year extensions at the City’s
discretion, and authorize the appropriate officials to execute same.
SUMMARY:
Invitation to Bid #42-19, Fire Hydrants was issued on May 28, 2019. Six bids were received on
June 26, 2019. Empire Pipe Orlando represents the lowest responsive, responsible bidder for
fire hydrants.
Empire Pipe Orlando will provide Bury Fire Hydrants and parts to Public Utilities, Water
Division.
The contract will be effective on August 5, 2019, for an initial one-year period with two one-year
renewal terms available to the City. Renewal Terms allow for cost increases based on the
Producer Price Index #101 Iron and Steel. Renewal prices shall be firm for the respective
annual term.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds for FY19 are available in Public Utilities’ cost center 4212051-550400
Operating Supplies & Materials:
·FY19 $20,000 (2 months)
Future fiscal year budgets will include requests for funding:
·FY20 $140,000
·FY21 $140,000
·FY22 $120,000 (10 months)
Page 1 City of Clearwater Printed on 8/1/2019
CITY OF CLEARWATER
ITB #42-19, Fire Hydrants
DUE DATE: June 25, 2019; 10:00 AM
BID TABULATION
Item
No.Description
Estimated
Annual
Quantity(EA)
Unit Price
(EA) Total Price Description
Estimated
Annual
Quantity(EA)
Unit Price
(UOM) Total Price Description
Estimated
Annual
Quantity(EA)
Unit Price
(UOM) Total Price
1
48" Bury Hydrant
Model:24 $ 1,652.90 $ 39,669.60
48" Bury Hydrant
Model: EJ Watermaster 5CD250 24 $ 1,384.00 $ 33,216.00
48" Bury Hydrant
Model: American-Darling B-84-B-5 24 $ 1,735.25 $ 41,646.00
2
42" Bury Hydrant
Model: 24 $ 1,614.14 $ 38,739.36
42" Bury Hydrant
Model: EJ Watermaster 5CD250 24 $ 1,339.00 $ 32,136.00
42" Bury Hydrant
Model: American-Darling B-84-B-5 24 $ 1,698.85 $ 40,772.40
3
36" Bury Hydrant:
Model: 36 $ 1,575.75 $ 56,727.00
36" Bury Hydrant:
Model: EJ Watermaster 5CD250 36 $ 1,309.00 $ 47,124.00
36" Bury Hydrant:
Model: American-Darling B-84-B-5 36 $ 1,660.85 $ 59,790.60
4
30" Bury Hydrant
Model: 4 $ 1,537.37 $ 6,149.48
30" Bury Hydrant
Model: EJ Watermaster 5CD250 4 $ 1,294.00 $ 5,176.00
30" Bury Hydrant
Model: American-Darling B-84-B-5 4 $ 1,660.85 $ 6,643.40
5
24" Bury Hydrant:
Model: 4 $ 1,498.98 $ 5,995.92
24" Bury Hydrant:
Model: EJ Watermaster 5CD250 4 $ 1,259.00 $ 5,036.00
24" Bury Hydrant:
Model: American-Darling B-84-B-5 4 $ 1,660.85 $ 6,643.40
Total Bid $ 147,281.36 Total Bid $ 122,688.00 Total Bid 155,495.80$
Item
No.Description
Estimated
Annual
Quantity
(EA)
Unit Price
(EA) Total Price Description
Estimated
Annual
Quantity
(EA)
Unit Price
(UOM) Total Price Description
Estimated
Annual
Quantity
(EA)
Unit Price
(UOM) Total Price
1
48" Bury Hydrant
Model: Mueller Super Centruion 250 24 $ 1,399.52 $ 33,588.48
48" Bury Hydrant
Model: Kennedy Guardian K81D 24 $ 1,584.00 $ 38,016.00
48" Bury Hydrant
Model: Kennedy Guardian K81D 24 $ 1,614.00 $ 38,736.00
2
42" Bury Hydrant
Model: Mueller Super Centruion 250 24 $ 1,366.92 $ 32,806.08
42" Bury Hydrant
Model: Kennedy Guardian K81D 24 $ 1,547.00 $ 37,128.00
42" Bury Hydrant
Model: Kennedy Guardian K81D 24 $ 1,577.00 $ 37,848.00
3
36" Bury Hydrant:
Model:Mueller Super Centruion 250 36 $ 1,334.43 $ 48,039.48
36" Bury Hydrant:
Model: Kennedy Guardian K81D 36 $ 1,510.00 $ 54,360.00
36" Bury Hydrant:
Model: Kennedy Guardian K81D 36 $ 1,539.00 $ 55,404.00
4
30" Bury Hydrant
Model: Mueller Super Centruion 250 4 $ 1,301.96 $ 5,207.84
30" Bury Hydrant
Model: Kennedy Guardian K81D 4 $ 1,473.00 $ 5,892.00
30" Bury Hydrant
Model: Kennedy Guardian K81D 4 $ 1,502.00 $ 6,008.00
5
24" Bury Hydrant:
Model: Mueller Super Centruion 250 4 $ 1,269.47 $ 5,077.88
24" Bury Hydrant:
Model: Kennedy Guardian K81D 4 $ 1,437.00 $ 5,748.00
24" Bury Hydrant:
Model: Kennedy Guardian K81D 4 $ 1,450.00 $ 5,800.00
Total Bid $124,719.76 Total Bid $141,144.00 Total Bid $143,796.00
NOTE:
Items with a star ( ) indicates intent to award.
Core and Main LP *NON-RESPONSIVE*Empire Pipe Orlando LLC Ferguson Waterworks
Fortiline Waterworks Hayes Pipe Supply, Inc.Pasco Pipe Supply, Inc.
Page 1 of 5
ITEM DESCRIPTION Core and Main LP *NON-RESPONSIVE*Empire Pipe Orlando LLC Ferguson Waterworks Fortiline Waterworks Hayes Pipe Supply, Inc.Pasco Pipe Supply, Inc.
1 48" Bury Hydrant 39,669.60$ 33,216.00$ 41,646.00$ 33,588.48$ 38,016.00$ 38,736.00$
2 42" Bury Hydrant 38,739.36$ 32,136.00$ 40,772.40$ 32,806.08$ 37,128.00$ 37,848.00$
3 36" Bury Hydrant 56,727.00$ 47,124.00$ 59,790.60$ 48,039.48$ 54,360.00$ 55,404.00$
4 30" Bury Hydrant 6,149.48$ 5,176.00$ 6,643.40$ 5,207.84$ 5,892.00$ 6,008.00$
5 24" Bury Hydrant 5,995.92$ 5,036.00$ 6,643.40$ 5,077.88$ 5,748.00$ 5,800.00$
Total Bid 147,281.36$ 122,688.00$ 155,495.80$ 124,719.76$ 141,144.00$ 143,796.00$
Items with a star ( ) indicates intent to award.
CITY OF CLEARWATER
ITB #42-19, Fire Hydrants
DUE DATE: June 25, 2019; 10:00 AM
BID TABULATION
VENDOR TOTAL BID PRICE
Core and Main LP *NON-RESPONSIVE*147,281.36$
Empire Pipe Orlando LLC 122,688.00$
Ferguson Waterworks 155,495.80$
Fortiline Waterworks 124,719.76$
Hayes Pipe Supply, Inc. $ 141,144.00
Pasco Pipe Supply, Inc. $ 143,796.00
NOTE:
Items with a star ( ) indicates intent to award.
CITY OF CLEARWATER
ITB #42-19, Fire Hydrants
DUE DATE: June 25, 2019; 10:00 AM
BID TABULATION
CITY OF CLEARWATER
ITB #42-19, Fire Hydrants
DUE DATE: June 25, 2019; 10:00 AM
BID REVIEW
VENDOR Core and Main LP *NON-RESPONSIVE*Empire Pipe Orlando LLC Ferguson Waterworks Fortiline Waterworks Hayes Pipe Supply, Inc.
Original / Copy / Electronic copy X X X X x
Bid container properly labeled X X X X x
Bid Pricing Form DID NOT INCLUDE MODEL X
DID NOT INCLUDE MODEL ON
BID PRICING FORM.
INCLUDED MODEL ON
WARRANTY INFO SHEET.
DID NOT INCLUDE MODEL ON
BID PRICING FORM.
INCLUDED MODEL ON
WARRANTY INFO SHEET.xExceptions, Additional Materials, Addenda Form
(Addenda acknowledged)X X X X x
Vendor Information Form X X X X x
Offer Certification Form X X X X x
W-9 Form X X X X x
Delivery Date can be met X X X X x
Terms 30 30 30 30 30
Due Diligence
Sunbiz x
Review of DMS sites / Federal Debarment Site x
Review of license requirement x
Review of certification requirement x
Review of other Clearwater contracts x
Pasco Pipe Supply, Inc.
x
x
x
x
x
x
x
x
30
NOTICE OF INTENT TO AWARD
Public Utilities and Purchasing recommend award of ITB 42-19, Fire Hydrants to Empire Pipe
Orlando, LLC, the lowest responsible bidder, in accordance with the bid specifications, in the estimated amount of $140,000 annually, for a period of one (1) year, with two (2), one (1) year extension options.
This Award recommendation will be considered by the City Council at the August 1, 2019
Council Meeting (6:00 p.m.). These meetings are held at Clearwater Main Library, at 100 N. Osceola Ave., Clearwater, FL 33755.
Inquiries regarding this Intent to Award can be directed to the City’s Procurement Analyst at
(727) 562-4634, or mailed to City of Clearwater, Attn: Purchasing, PO Box 4748, Clearwater,
FL 33758-4748.
Posted on this date by:
Valerie Craig
Procurement Analyst
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-6411
Agenda Date: 8/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Information Technology
Agenda Number: 9.6
SUBJECT/RECOMMENDATION:
Approve Renewal of License and Maintenance Services Agreement with Accela, Inc. of San
Ramon, CA, for an amount not to exceed $800,000.00 for land management and public
engagement software licensing and maintenance and authorize the appropriate officials to
execute same.
SUMMARY:
This is an agreement for Accela products, including Citizen Access (Clearwater
Connect/Public Stuff), Land Management, Mobile Office and Accela GIS, for a 5-year term.
The five-year maintenance commitment will be $696,535.47.
An additional $103,464.53 (10%) is allocated for the 5-year period for professional services,
upgrades, customizations and enhancements.
Software licensing includes all webservices and development tools for the customization and
creation of applications and display of data for all of the listed Accela products.
Payments will be made annually per the maintenance schedule.
APPROPRIATION CODE AND AMOUNT:
Funds will be budgeted and available in the Information Technology operating budget, cost
codes 5559864-530300 (contractual services) for planned expenditures in the current and
future fiscal years.
Page 1 City of Clearwater Printed on 8/1/2019
ACCELA MASTER LICENSING AGREEMENT
This Master Licensing Agreement (“MLA”) is entered into by and between Accela, Inc. a
California corporation with a principal place of business at 2633 Camino Ramon, Suite 500,
Bishop Ranch, San Ramon, California 94583 (“Accela”) and Customer identified on the Order
(“Customer”).
Purchase or use of the Software (defined below) is subject to this Accela On-Premise Software
License & Support Agreement (this “Agreement”). This Agreement shall become effective as of
the last date of signature (the “Effective Date”).
1. Software License and Proprietary Rights
1.1. License Grant. Accela retains full ownership in the Accela software products
(“Software”) purchased by Customer under this Agreement, as listed in Customer’s order
form to which this Agreement is incorporated and related Documentation (means Accela’s
then-current technical and functional documentation for the Software as made generally
available by Accela) and any other programming provided by Accela (regardless of its
form). Accela grants to Customer a limited, nonexclusive, nontransferable, non-
sublicensable right and license to use the Software and Documentation for internal
business purposes only during the License Term and for the quantity of units as
designated in the ordering document(s) (“Order Form”) used to purchase the Software
and the Documentation, including the Order Form attached hereto as Exhibit C and
incorporated herein by this reference. Each Order Form will form part of this Agreement.
The Software will be delivered or made available to Customer for electronic download
from Accela’s File Transfer Protocol (“FTP”) site. For purposes hereof, the “License Term”
begins on the date Accela delivers the Software license keys to the Customer and
extends for the period specified in the applicable Order Form (unless earlier terminated
in accordance with this Agreement). Customer is liable to Accela for any losses incurred
as the result of unauthorized reproduction or distribution of the Software which occur
while the Software is in Customer’s possession or control.
1.2. Restrictions on Use. Except as otherwise expressly provided in this Agreement,
Customer shall not (and shall not permit any third party to):
(a) Sublicense, sell, resell, transfer, assign, distribute, share, lease, make any external
commercial use of, outsource, use on a timeshare or service bureau basis, or use
in an application service provider or managed service provider environment, or
otherwise generate income from software;
(b) obscure, alter, or remove any confidentiality or proprietary rights notices contained
in the Software or any Documentation related thereto;
(c) cause the decompiling, disassembly, or reverse engineering of any portion of
Software, or attempt to discover any source code or other operational mechanisms
of the Software, unless and then only to the extent expressly permitted by applicable
law without consent;
(d) modify, adapt, translate or create derivative works based on all or any part of the
Software;
(e) use any Software or Documentation in violation of any applicable laws and
regulations; or
(f) use the Software or Documentation to (1) store, download or transmit infringing,
V09052018 2
libelous, or otherwise unlawful or tortious material, or malicious code or malware, or
(2) engage in phishing, spamming, denial-of-service attacks or other fraudulent or
criminal activity, (3) interfere with or disrupt the integrity or performance of third party
systems, or the Software or data contained therein, or (4) attempt to gain
unauthorized access to the Software.
1.3. Proprietary Rights Accela shall retain all intellectual property rights in and to the
Software and Documentation, and any improvements, design contributions, updates, or
derivative works thereto, and any knowledge or processes related thereto and/or provided
hereunder. Customer acknowledges that the rights granted under this Agreement, as
they pertain to Maintenance and Support and to the Software license, do not provide
Customer with title to or ownership of the Software.
1.4. The Software may be installed on one or more computers but may not be used by more
than the number of users for which the Customer has named user licenses. The Software
is deemed to be in use when it is loaded into memory in a computer, regardless of whether
a user is actively working with the Software. Accela may audit Customer’s use of the
Software to ensure that Customer has paid for an appropriate number of licenses. Should
the results of any such audit indicate that Customer’s use of the Software exceeds its
licensed allowance, Customer agrees to pay all costs of its overuse, retroactive to the
date of non-compliance, based on Accela’s (or its authorized partner’s) then-current
pricing. Any assessed costs for overuse will be due and payable by Customer upon
assessment. Customer agrees that Accela’s assessment of overuse costs pursuant to
this section is not a waiver by Accela of any other remedies available to Accela in law
and equity for Customer’s unlicensed use of the Software.
2. Maintenance and Support. “Support” is defined as Accela’s obligations to respond to
support requests as described in Exhibit A. “Maintenance” is defined as Accela’s obligations
related to error resolution, bug fixes, and the provision of Software updates and upgrades made
generally commercially available to Accela in its sole discretion, as all described in Exhibit A
(“Update”). All Updates will be delivered or made available to Customer for electronic download
from Accela’s FTP site or via such other delivery method as agreed to by the Parties in writing.
Subject to the Customer’s payment of the fees set forth in the applicable Order Form(s), Accela
will provide Maintenance and Support for the Software, including security updates for the
components whose source code is owned and managed by Accela, the customer is responsible
for obtaining the updates and maintaining the security of supporting infrastructure such as
networking gear, application servers, data bases, and operating systems etc. For time-limited
licenses of the Software (as set forth in the Order Form, “Term License”), the fees for Maintenance
and Support are included in the fees for the Software. For Perpetual licenses, (i) Accela shall
invoice Customer the applicable fees for Maintenance and Support (“Maintenance and Support
Fees”) upon execution of the Order Form, and (ii) subject to payment of the Maintenance and
Support Fees, Accela will provide Support for the Maintenance and Support period set forth in the
Order Form, as it may be renewed (the “Maintenance and Support Term). If Maintenance and
Support terminates with respect to any perpetual licenses and the Customer is in good standing
under this Agreement, the Customer may reinstate Maintenance and Support on payment of the
cumulative Maintenance and Support Fees applicable for the period during which Maintenance
and Support lapsed, plus Maintenance and Support Fees for the reinstated Maintenance and
Support Term. Notwithstanding anything herein to the contrary, if Customer receives Support from
an authorized partner of Accela (“Partner”), then the support terms agreed upon by Customer and
V09052018 3
such Partner shall govern in lieu of those set forth in Exhibit A, and Accela shall have no support
obligations to Customer.
2.1. Support Commitment. Accela will commence and complete the Support Services
described in this Agreement in a good and workmanlike manner, consistent with the practices
and standards of care generally-accepted within and expected of Accela’s industry, to ensure that
the operation of the maintained software products does not materially differ from documented
specifications, available at https://accela.box.com/SoftwareSpecs (which URL and content may be
updated by Accela from time to time) (“Specifications”). Accela may make repeated efforts within
a reasonable time period to resolve maintenance requests. When a maintenance request cannot
be resolved, Customer’s exclusive remedy will be repair or replacement, as determined by Accela.
3. Payment Terms
3.1. Pricing. Customer will be invoiced for those amounts and at those prices set forth
in an Order Form (an “Invoice”). Fees do not include any configuration of the Software (nor support
for any such customizations, unless otherwise agreed in writing). If Customer’s usage of the
Software is in excess of those amounts set forth in the Order Form, Customer may be billed for
those overages. Customer acknowledges that purchases under this Agreement are neither
contingent on the delivery of any future functionality or features nor dependent on any oral or
written public comments made by Accela regarding future functionality or features.
3.2. Payments. Customer shall pay Invoices within thirty (30) days of the invoice date
(the “Invoice Due Date”). All payment obligations are non-cancelable and all amounts paid are
non-refundable, except for amounts paid in error that are not actually due under this Agreement.
The fees paid by Customer are exclusive of all taxes, levies, or duties imposed by taxing
authorities, if any, and Customer shall be responsible for payment of all such taxes, levies, or
duties, excluding taxes based on Accela’s income. Accela shall have no responsibility for any
Invoices that are not received due to inaccurate or missing information provided by Customer.
Customer shall pay interest on all payments not received by the Invoice Due Date at a rate of one
and a half percent (1.5%) per month or the maximum amount allowed by law, whichever is lesser.
All amounts due under this Agreement shall be paid by Customer in full without any set-off,
counterclaim, deduction or withholding (other than any deduction or withholding of tax as required
by law). If requested by Accela, Customer will obtain and furnish to Accela tax receipts or other
certificates issued by the competent taxation office showing the payments of the withholding tax
within a reasonable time after payment. Following notice, Accela shall be entitled to suspend
Customer’s access to the Software if payments are not received within thirty (30) days of the
Invoice Due Date. Maintenance and Support Fees will be subject to an automatic annual increase
by not more than seven percent (7%) of the prior year’s Maintenance and Support Fees ("Uplift").
Notwithstanding anything herein to the contrary, if Customer makes its payments pursuant to this
Agreement to a Partner, then the payment terms agreed by Customer and such Partner shall
govern to the extent anything in this Section 3 conflicts with such Partner payment terms.
4. Confidentiality
4.1. Definitions. “Disclosing Party” and “Recipient” refer respectively to the party which
discloses information and the party to which information is disclosed in a given exchange.
“Confidential Information” means all disclosed information relating in whole or in part to non-public
data, proprietary data compilations, computer source codes, compiled or object codes, scripted
programming statements, byte codes or data codes, entity-relation or workflow diagrams, financial
records or information, client records or information, organizational or personnel information,
business plans, or works-in-progress, even where such works, when completed, would not
V09052018 4
necessarily comprise Confidential Information. The foregoing listing is not intended by the Parties
to be comprehensive, and any information which Disclosing Party marks or otherwise designates
as “Confidential” or “Proprietary” will be deemed and treated as Confidential Information.
Information which qualifies as “Confidential Information” may be presented to Recipient in oral,
written, graphic, and/or machine-readable formats. Regardless of presentation format, such
information will be deemed and treated as Confidential Information.
4.2. Notwithstanding the foregoing, the following specific classes of information are not
“Confidential Information” within the meaning of this Section: (a) information which is in
Recipient’s possession prior to disclosure by Disclosing Party; (b) information which is available
to Recipient from a third party without violation of this MLA or Disclosing Party’s intellectual
property rights; (c) information which is in the public domain at the time of disclosure by Disclosing
Party, or which enters the public domain from a source other than Recipient after disclosure by
Disclosing Party; (d) information which is subpoenaed by governmental or judicial authority; and
(e) information subject to disclosure pursuant to a state’s public records laws.
4.3. Confidentiality Term. The obligations described in this Section commence on the
Effective Date and will continue until two (2) years following any termination or expiration of this
MLA (“Confidentiality Term”).
4.4. Confidentiality Obligations. During the Confidentiality Term, Recipient will protect
the confidentiality of Confidential Information using the same degree of care that it uses to protect
its own information of similar importance, but will in any case use no less than a reasonable
degree of care to protect Confidential Information. Recipient will not directly or indirectly disclose
Confidential Information or any part thereof to any third party without Disclosing Party’s advance
express written authorization to do so. Recipient may disclose Confidential Information only to its
employees or agents under its control and direction in the normal course of its business and only
on a need-to-know basis. In responding to a request for Confidential Information, Recipient will
cooperate with Disclosing Party, in a timely fashion and in a manner not inconsistent with
applicable laws, to protect the Confidential Information to the fullest extent possible.
4.5. Equitable Relief. The Receiving Party acknowledges that unauthorized disclosure
of the Disclosing Party’s Confidential Information could cause substantial harm to the Disclosing
Party for which damages alone might not be a sufficient remedy and, therefore, that upon any
such disclosure by the Receiving Party, the Disclosing Party will be entitled to seek appropriate
equitable relief in addition to whatever other remedies it might have at law or equity
4.6. Publicity. During the term of this MLA, including the term of any amendment hereto,
Accela may publicly disclose its ongoing business relationship with Customer. Such disclosures
may indicate Customer's identity and the Accela product(s) and services provided or contracted
to be provided to Customer. These disclosures may include press releases or other
communications to media, display on Accela web sites, or use in other marketing activities, but
will not include non-public information or indicate Customer's express endorsement of Accela's
products or services without Customer's prior written authorization.
5. Term and Termination
5.1. Term. The term of this Agreement begins on the Effective Date and will remain in
V09052018 5
effect until all Term Licenses (and Maintenance and Support Terms, if applicable) expire or for a
period of five (5) years or until this Agreement is otherwise terminated in accordance with the
terms hereof, whichever occurs first (the “Term”).
5.2. Termination. Accela or Customer may terminate if the other party materially
breaches this Agreement and, after receiving a written notice describing the circumstances of the
default, fails to correct the breach within thirty (30) calendar days. Accela may immediately
terminate this Agreement and/or Customer’s license to the Software upon Customer’s breach of
Section 1.2. Either party may also terminate this Agreement upon written notice if the other party
suspends payment of its debts or experiences any other insolvency or bankruptcy-type event.
5.3. Effect of Termination. Upon expiration or termination of this Agreement for any
reason, (i) with respect to Term Licenses, all rights granted to Customer shall terminate and
Customer shall destroy any copies of the Software and related Documentation within Customer’s
possession and control; (ii) with respect to perpetual licenses, these will survive termination of
this Agreement unless Accela terminates the Agreement for Customer’s breach of this Agreement
in which case all rights granted to Customer shall terminate and Customer shall destroy any
copies of the Software and related Documentation within Customer’s possession and control; and
(iii) each Receiving Party will return or destroy, at the Disclosing Party’s option, the Disclosing
Party’s Confidential Information in the Receiving Party’s possession or control.
5.4. Accela may terminate this Agreement in the event the Software is phased out across
Accela’s customer base. In such event, Accela will provide Customer sufficient advance notice
and the parties will mutually agree to a migration plan for converting Customer to another
Accela generally-available offering with comparable functionality.
5.5. Survival. All fees that have accrued as of such expiration or termination, and Sections
1, 2, 3, 4, 5, 6.3, 7, and 8, will survive any expiration or termination hereof.
6. Warranties and Disclaimers
6.1. Limited Warranty. Accela warrants that during the first thirty (30) days following the date
the Software is purchased, the Software will, in all material respects, conform to the
functionality described in the then-current Specifications for the applicable Software
version. Accela’s sole and exclusive obligation, and Customer’s sole and exclusive
remedy, for a breach of this warranty shall be that Accela shall be required to use
commercially reasonable efforts to repair or replace the Software to conform in all
material respects to the Specifications, and if Accela is unable to materially restore such
functionality within thirty (30) days from the date of written notice of such breach,
Customer shall be entitled to terminate the license to the affected Software upon written
notice.. Customer must notify Accela in writing of any warranty breaches within such
warranty period, and Customer must have installed and configured the Software in
accordance with the Specifications to be eligible for the foregoing remedy
6.2. Warranty of Non-infringement. Accela warrants that it has full power and authority to
grant the Software license set out in Section 1.1 and that, as of the effective date of this
Agreement, the Software does not infringe any existing intellectual property rights of
any third party. If a third-party claims that the Software does infringe, Accela may, at its
sole option, secure for Customer the right to continue using the Software or modify the
Software so that it does not infringe. Accela will have the sole right to conduct the
defense of any legal action and all negotiations for its settlement or compromise.
V09052018 6
6.3. Warranty Disclaimer. EXCEPT AS EXPRESSLY PROVIDED IN THIS SECTION 6, ALL
SOFTWARE AND MAINTENANCE AND SUPPORT ARE PROVIDED “AS IS” AND
ACCELA AND ITS SUPPLIERS EXPRESSLY DISCLAIM ANY AND ALL OTHER
REPRESENTATIONS AND WARRANTIES, EITHER EXPRESS, IMPLIED,
STATUTORY, OR OTHERWISE WITH RESPECT THERETO, INCLUDING ANY
IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE, OR THE CONTINUOUS, UNINTERRUPTED, ERROR-FREE, VIRUS-
FREE, OR SECURE ACCESS TO OR OPERATION OF THE SOFTWARE. ACCELA
EXPRESSLY DISCLAIMS ANY WARRANTY AS TO THE ACCURACY OR
COMPLETENESS OF ANY INFORMATION OR DATA ACCESSED OR USED IN
CONNECTION WITH THE SOFTWARE OR MAINTENANCE AND SUPPORT OR
THAT THE SOFTWARE WILL BE COMPATIBLE OR WORK WITH ANY CUSTOMER
OR THIRD-PARTY SOFTWARE OR HARDWARE.
7. Indemnification
7.1 Indemnification by Accela. Accela will defend (or at Accela’s option, settle) any third-
party claim, suit or action brought against Customer to the extent that it is based upon a
claim that the Software, as furnished by Accela hereunder, infringes or misappropriates
the intellectual property rights of any third-party, and will pay any costs, damages and
reasonable attorneys’ fees attributable to such claim that are awarded against
Customer. In the event that the use of the Software is, or in Accela’s sole opinion is
likely to become, subject to such a claim, Accela’s, at its option and expense, may (i)
replace the applicable Software with functionally equivalent non-infringing technology,
(ii) obtain a license for Customer’s continued use of the applicable Software, or (iii)
terminate the license and provide a pro-rata refund of the Software license fees (or
Maintenance and Support Fees, for perpetual licenses) that have been paid in advance
for the remainder of the License Term for the applicable Software (beginning on the
date of termination). The foregoing indemnification obligation of Accela will not apply: (i)
if the Software is modified by Customer or its agent; (ii) if the Software is combined with
other non-Accela products, applications, or processes, but solely to the extent the
alleged infringement is caused by such combination; or (iii) to any unauthorized use of
the Software. The foregoing shall be Customer’s sole remedy with respect to any claim
of infringement of third party intellectual property rights
7.2 Indemnification Requirements. In connection with any claim for indemnification under this
Section 7.3, the indemnified party must: (i) provide the indemnifying party prompt written
notice of such claim; (ii) reasonably cooperate with the indemnifying party, at indemnified
party’s expense, in defense and settlement of such claim; and (iii) give sole authority to
the indemnifying party to defend or settle such claim.
8. LIMITATION OF LIABILITY. The limits below will not apply to the extent prohibited by
applicable law.
8.1. IN NO EVENT WILL ACCELA’S AGGREGATE LIABILITY TO CUSTOMER OR ANY
THIRD PARTY ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR
FROM THE USE OF OR INABILITY TO USE THE SOFTWARE, WHETHER IN
CONTRACT, TORT OR UNDER ANY OTHER THEORY OF LIABILITY, EXCEED THE
TOTAL AMOUNT PAID BY CUSTOMER IN THE TWELVE (12) MONTH PERIOD
V09052018 7
PRECEDING THE INCIDENT. THESE LIMITATIONS SHALL APPLY
NOTWITHSTANDING ANY FAILURE OF ESSENTIAL PURPOSE OF ANY REMEDY.
8.2. NEITHER ACCELA NOR ANY OTHER PERSON OR ENTITY INVOLVED IN
CREATING, PRODUCING, OR DELIVERING THE SOFTWARE WILL BE LIABLE FOR
ANY INCIDENTAL, SPECIAL, PUNITIVE OR CONSEQUENTIAL DAMAGES,
INCLUDING LOST PROFITS, LOSS OF DATA OR LOSS OF GOODWILL, SERVICE
INTERRUPTION, COMPUTER DAMAGE OR SYSTEM FAILURE OR THE COST OF
SUBSTITUTE PRODUCTS OR SERVICES, ARISING OUT OF OR IN CONNECTION
WITH THIS AGREEMENT OR FROM THE USE OF OR INABILITY TO USE THE
SOFTWARE, WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING
NEGLIGENCE), PRODUCT LIABILITY OR ANY OTHER LEGAL THEORY.
9. Third Party Services
Customer may choose to obtain products and services that are provided or supported by third
parties (“Third-Party Services”) for use with the Software. Third-Party Services are provided
pursuant to the terms of the applicable third-party license or separate agreement between the
licensor or provider of the Third-Party Services and Customer, and Accela assumes no
responsibility for, and specifically disclaims any liability or obligation with respect to, any Third
Party Services. Further, Accela will not be responsible to the extent failure of the Software to
operate as warranted is caused by or results from: (i) any modification to the Software not
previously approved by Accela; (ii) combination, operation or use of the Software with Customer’s
or a third party's applications, software or systems; (iii) abuse, willful misconduct or negligence by
anyone other than Accela or Accela’s designee; (iv) use of the Software other than in accordance
with the terms of this Agreement and/or the applicable Specifications and Accela documentation
or (v) any of the exclusions indicated in Exhibit A.
10. Other Terms and Conditions
10.1. Dispute Resolution This Agreement is governed by the laws of the State of
California. Any controversy or claim arising out of or relating to this Agreement, or the breach
thereof, will be settled by arbitration administered by the American Arbitration Association under
its Commercial Arbitration Rules, including the Emergency Interim Relief Procedures, and
judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction
thereof. The place of arbitration will be Santa Clara County, California. Either party may apply to
the arbitrator for injunctive relief until the arbitration award is rendered or the controversy is
otherwise resolved. Either party also may, without waiving any remedy under this Agreement,
seek from any court having jurisdiction any interim or provisional relief that is necessary to protect
the rights or property of that party, pending the arbitrator’s determination of the merits of the
controversy. Each party will initially bear its own expenses and an equal share of the costs of the
arbitration, but the prevailing party may be awarded its expenses, reasonable attorneys’ fees, and
costs. The failure of either party to object to a breach of this Agreement will not prevent that party
from thereafter objecting to that breach or any other breach of this Agreement.
10.2. Assignment Accela may assign its rights and obligations hereunder for purposes
of financing or pursuant to corporate transactions involving the sale of all or substantially all of its
stock or assets.
V09052018 8
10.3. Entire Agreement. This Agreement shall govern each Order Form, sales
quotation, proposal, purchase order, or other ordering document that references this Agreement.
The parties expressly disclaim any alternate terms and conditions accompanying drafts and/or
purchase orders issued by Customer.
10.4. Severability and Amendment If any particular provision of this Agreement is
determined to be invalid or unenforceable, that determination will not affect the other provisions
of this Agreement, which will be construed in all respects as if the invalid or unenforceable
provision were omitted. No extension, modification, or amendment of this Agreement will be
effective unless it is described in writing and signed by the Parties.
INSURANCE. Accela shall have the following insurance coverage during the term of this Agreement, and shall provide certificates of insurance to Customer prior to beginning work hereunder: Commercial General Liability Insurance $1,000,000 per occurrence/aggregate $2,000,000 per general aggregate Employer’s Liability $1,000,000 per occurrence/aggregate Automobile Liability $1,000,000 per occurrence/aggregate Excess/ Following Form $4,000,000 per occurrence/aggregate Worker’s Compensation Statutory Limits Commercial General Liability and Auto Liability insurance policies carried by Accela hereunder shall name Customer as “additional insured” with respect to liability arising out of work performed by Accela, as applicable but not including Worker’s Compensation or on any Umbrella Policy.
Accela shall provide to Customer no less than thirty (30) days’ notice prior to the termination or cancellation of any such insurance policy. Accela may, at its sole discretion, replace its insurance carrier from time to time. Accela will maintain Errors & Omissions policy covering data breach incidents at $1,000,000 per occurrence.
TERMINATION FOR LACK OF FUNDING. Customer’s performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Clearwater City Council. In the event the Clearwater City Council does not appropriate funds in a sufficient amount for Customer to perform its obligations hereunder, Customer may terminate this
Agreement upon thirty (30) days written notice to Accela and City is not entitled to a refund of any fees paid.
[Remainder of page intentionally left blank. Signature page immediately follows.]
V09052018 9
IN WITNESS WHEREOF, the parties hereto have executed this MLA as of the dates listed below.
ACCELA CUSTOMER
By:__________________________________ (Signature)
______________________________________n1 (Print Name)
Its: ____________________________
(Title)
Dated: \ _________________________
(Month, Day, Year)
Countersigned: CITY OF CLEARWATER, FLORIDA ____________________________ By: ____________________________
George N. Cretekos William B. Horne II Mayor City Manager Approved as to form: Attest:
____________________________ _______________________________ Owen Kohler Rosemarie Call Assistant City Attorney City Clerk
VP of Sales - East
7/23/2019
Dustin Whisenhunt
Accela On-Premise Software License & Support Agreement Page 10 of 14
Form Approved by Legal (v007092018)
EXHIBIT A
ACCELA SOFTWARE SUPPORT POLICY
(ON-PREMISE)
(1) Legacy Releases: Accela provides Maintenance and Suppor for each version of the Software for a
period of twelve (12) months after the generally available release of the next major version of the
Software (a major release is a change in the first number to the right of the decimal point). For
example, if version 6.1 is released on January 1, 2017, then Accela will provide Maintenance and
Support for version 6.0 until January 1, 2018. Accela does not provide Maintenance or Support for any
customized Software (or components thereof).
(2) Support Services. In support of the Accela Software, Accela will provide Customer with the following
first line support:
a. Telephone Support. Accela’s Customer Resource Center (CRC), a live technical support
facility, will be available to Customer from 4:00a.m. until 6:00p.m. Pacific time Monday through
Friday, excluding Accela’s observed holidays.
b. Email Support. One or more Accela electronic mail addresses to which Customer may submit
routine or non-critical support requests. Email Support Requests will be addressed by Accela
during its regular business hours of 4:00 a.m. until 6:00 p.m. Pacific time Monday through
Friday.
c. Online Support Materials. Accela will make available to Customer certain archived client-side
software updates and other technical information in Accela’s online support databases. This
Online Support will be continuously available to Customers.
(3) Upgrade/Downgrade of Severity Level. If, during the Support Request process, the issue either
warrants assignment of a higher severity level than currently assigned or no longer warrants the
severity level currently assigned based on its current impact on the production operation of the SaaS
offering, then the severity level will be upgraded or downgraded accordingly to the severity level that
most appropriately reflects its current impact.
(4) Customer Obligations. As required, Customer will provide Accela or its authorized partner with
appropriate access to Customer’s facilities, data systems, and other resources. If security restrictions
impair such access, Customer acknowledges that some Support Services hereunder may not be
provided to Customer. It is Customer’s sole responsibility to maintain current backup copies of its data
and of its implementation of the Software. If Customer’s failure to create proper backups substantially
increases the difficulties of any remedial actions by Accela hereunder, Accela reserves the right to
charge Customer for any extra work reasonably-attributable to such increased difficulty, as calculated
at Accela’s then-current time-and-materials rates.
(5) Third Party Product Support. If any third-party software is supplied by Accela, Accela disclaims all
support obligations for such third party software, unless expressly specified by Accela in Customer’s
Agreement.
(6) Exclusions. The following Support Exclusions are not covered by this Support Policy, however they
may be separately available at rates and on terms which may vary from those described herein:
a. Services required due to misuse of the Accela-maintained Software;
b. Services required due to Software data loss by fault of Customer or corrections, customizations,
or modifications not developed or authorized by Accela;
c. Services required by Customer to be performed by Accela outside of Accela’s usual working
hours;
d. Services required due to external factors including, but not necessarily limited to, Customer’s use
of software or hardware not authorized by Accela;
e. Services required due to the operation of interfaces between the Accela-maintained Software
and other software products or systems, even where such interfaces were provided or
implemented by Accela;
f. Services required to resolve or work-around conditions which cannot be reproduced in Accela’s
support environment;
Accela On-Premise Software License & Support Agreement Page 11 of 14
Form Approved by Legal (v007092018)
g. Services which relate to tasks other than maintenance and support of Customer’s existing
implementation and configuration of the Accela-maintained software products including, but not
necessarily limited to, enhancing or adapting such products for specific operating environments;
h. Services requested by Customer to implement software updates provided by Accela pursuant to
this Agreement; and
i. New or additional applications, modules, or functionality released by Accela during the term of
this Agreement.
Accela On-Premise Software License & Support Agreement Page 12 of 14
Form Approved by Legal (v007092018)
EXHIBIT B
SERVICE LEVEL AGREEMENT
Silver
This Silver Support SLA (“SLA”) is issued under and subject to additional conditions and limitations as set out
in the Agreement by and between Accela and Customer.
The following issues, response goals, and resolution goals are applicable to support services for Accela
supported products functioning in Customer’s production environment (the “Supported Products”) and is not
applicable to any other Accela software, services or environments. Any references to “business day” are
exclusive of the U.S. federal and state holidays observed by Accela.
Priority Definition Response Goal Resolution Goal
Critical Severity Issue
(Priority 1)
Supported Product
is non-functional or
seriously affected
and there is no
reasonable
workaround
available (e.g.
business is halted).
Confirmation of receipt
within one (1)
business hour.
Update as information
arrives or at the
interval specified by
Customer.
Upon confirmation of receipt,
Accela will put forth our best
effort to provide a workaround,
fix, or estimated completion date
within seventy-two (72) hours
after the problem has been
diagnosed and/or replicated.
High Severity Issue
(Priority 2)
Supported Product
is affected and
there is no
workaround
available or the
workaround is
impractical (e.g.
Supported Product
response is very
slow, day to day
operations continue
but are impacted by
the work around).
Confirmation of receipt
within four (4)
business hours.
Accela will put forth our best
effort to provide a workaround or
fix or estimated completion date
within fourteen (14) business
days after the problem has been
diagnosed and/or replicated.
Medium Severity
Issue
(Priority 3)
Support Product is
non-functional
however a
convenient
workaround exists
(e.g. non-critical
feature is
unavailable or
requires additional
user intervention).
Confirmation of receipt
within eight (8)
business hours.
Accela will put forth our best
effort to provide a workaround or
fix or estimated completion date
within twenty-one (21) business
days after the problem has been
diagnosed and/or replicated.
Low Severity Issue
(Priority 4)
Supported Product
works, but there is
a minor problem
(e.g. incorrect label,
or cosmetic defect).
Confirmation of receipt
within twenty-four (24)
business hours.
Resolution for the Issue may be
released as a patch set or be
incorporated into a future
schedule release of the product.
Accela On-Premise Software License & Support Agreement Page 13 of 14
Form Approved by Legal (v007092018)
EXHIBIT C - Order Form
Accela, Inc. Accela, Inc.
2633 Camino Ramon # 774375
Ste. 120 4375 Solutions Center
San Ramon, CA. 94583 Chicago, IL 60677- 4003
Bill To: Ship To:
Clearwater, FL
100 S. Myrtle Avenue
PO Box 4748
Municipal Services Building
Clearwater, FL 33758-4748
Clearwater, FL
100 S. Myrtle Avenue
PO Box 4748
Municipal Services Building
Clearwater, FL 33758-4748
Purchase Order No. Contract No. Customer ID Payment Terms
2033 NET 30
Item Number Description Quantity Ext. Price
MR100ACAM120601 Accela Citizen Access Annual Maintenance and Support 107,742 $ 11,224.81
MR100ALMM120601 Accela Land Management Annual Maintenance and Support 100 $ 95,030.05
MR100AMOM120601 Accela Mobile Office Annual Maintenance and Support 30 $ 16,580.89
MR100GISM120601 Accela GIS Annual Maintenance and Support 25 $ 8,359.89
Term: 5/13/19 - 5/12/20 $ 131,195.64
MR100ACAM120601 Accela Citizen Access Annual Maintenance and Support 107,742 $ 11,561.56
MR100ALMM120601 Accela Land Management Annual Maintenance and Support 100 $ 97,880.95
MR100AMOM120601 Accela Mobile Office Annual Maintenance and Support 30 $ 17,078.31
MR100GISM120601 Accela GIS Annual Maintenance and Support 25 $ 8,610.69
Term: 5/13/20 - 5/12/21 $ 135,131.51
MR100ACAM120601 Accela Citizen Access Annual Maintenance and Support 107,742 $ 11,908.40
MR100ALMM120601 Accela Land Management Annual Maintenance and Support 100 $ 100,817.38
MR100AMOM120601 Accela Mobile Office Annual Maintenance and Support 30 $ 17,590.66
MR100GISM120601 Accela GIS Annual Maintenance and Support 25 $ 8,869.01
Term: 5/13/21 - 5/12/22 $ 139,185.45
MR100ACAM120601 Accela Citizen Access Annual Maintenance and Support 107,742 $ 12,265.66
MR100ALMM120601 Accela Land Management Annual Maintenance and Support 100 $ 103,841.90
MR100AMOM120601 Accela Mobile Office Annual Maintenance and Support 30 $ 18,118.38
MR100GISM120601 Accela GIS Annual Maintenance and Support 25 $ 9,135.08
Term: 5/13/22 - 5/12/23 $ 143,361.02
MR100ACAM120601 Accela Citizen Access Annual Maintenance and Support 107,742 $ 12,633.63
MR100ALMM120601 Accela Land Management Annual Maintenance and Support 100 $ 106,957.16
MR100AMOM120601 Accela Mobile Office Annual Maintenance and Support 30 $ 18,661.93
MR100GISM120601 Accela GIS Annual Maintenance and Support 25 $ 9,409.13
Term: 5/13/23 - 5/12/24 $ 147,661.85
Subtotal: $ 696,535.47
Tax: $ -
5 Year Total: $ 696,535.47
Quote No. QT-5yr
Quote Date: 4/25/2019
Remit To: Main:
Accela On-Premise Software License & Support Agreement Page 14 of 14
Form Approved by Legal (v007092018)
Order Detail
General Information
Customer Name City of Clearwater
Customer Contact Jeremy Williams, Jeremy.Williams@myclearwater.com 727-562-4842
Customer Address 100 S. Myrtle Ave. Clearwater Florida 33756
Governing Agreement(s) The attached Agreement, as of date of last signature.
Term 5 Years
Order Terms
Order Start Date Unless otherwise specified in the Special Order Terms: -Software Licenses & Subscriptions start on the date of delivery by Accela.
Order Duration Unless otherwise specified in the Special Order Terms: -Any Software Licenses or Hardware are one-time, non-refundable purchases.
Special Order Terms In the event of an inconsistency between this Order Form, any governing agreement, purchase order, or invoice, the Order Form shall govern as it pertains to this transaction.
Payment Terms
Currency USD
Invoice Date Unless otherwise stated in the Special Payment Terms, Invoice for the Grand Total $ above will be issued on the Order Start Date.
Payment Due Date Unless otherwise stated in the Special Payment Terms or the Governing Agreement(s), all payments are due on the Invoice Date and payable net 30 days.
Special Payment Terms None unless otherwise specified in this section.
Purchase Order Reference (Optional)
If Customer requires PO number on invoices, it must be provided to the right and Customer must provide Accela copy of the PO prior to invoice issuance. If no PO number provided prior to invoice issuance date, invoices issued on this Order Form will be valid without a PO reference.
PO# (If required): tbx_1_text\
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-6504
Agenda Date: 8/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 9.7
SUBJECT/RECOMMENDATION:
Approve an Event Agreement (Agreement) between the City and Beasley Media Group, LLC for
MAXIMA’S Hispanic Heritage Concert (Event) to be held at Coachman Park on October 13,
2019 and authorize the appropriate officials to execute same.
SUMMARY:
Beasley Media Group has worked with the City on several successful concerts over the years,
including Hispanic Heritage Concerts and Wild Splash Concerts.
The Hispanic Heritage Concert is one of the City Co-Sponsored Events approved by Council on
April 18, 2019, with a city commitment of $16,000 in support through the Parks and Recreation
Department. Approval of this item will also include in-kind support by the Police Department.
Additional support of $16,000 for the Clearwater Police Department will be covered through the
Police Department Events Budget by restructuring the amount needed to support the
Clearwater Music & Arts Festival from $18,360 to $2,360. The structure of the CMA Festival is
changing, allowing for this adjustment. The City Fire Department services will be paid for out of
the City’s revenue earned from the event and is estimated to be $4,300.
Beasley Media Group will be responsible for contracting and arranging artists, backline, sound,
stage, roof, lighting, stage crew, artist catering, rider fulfillment, backstage VIP/sponsor
hospitality area(s), and promotion of the event. These functions have been provided by the City
in the past. Beasley will have the right to sell and obtain third party sponsorships and vendors
for the event and will retain 100% of event sponsored revenue.
The City will provide the event location, event operations and logistics, sale of tickets, security,
police and fire, licensing, permitting, fencing, and all operational staffing needed for the event.
City shall have the right to sell food and beverage concession and shall retain all associated
revenues.
The City and Beasley Media Group will share (50/50) in any profit or loss generated from net
ticket sales. The net ticket sales revenue will be calculated as gross ticket revenue less the
fees from Etix, credit card processing fees, and delivery and handling fees to pay expenses
such as the artist performance fee, artist catering, rider requests, transportation for artist,
production, staging, etc. as outlined in the Agreement.
This will mark the 14th anniversary of this event in Coachman Park. Staff estimates that the
break-even point for this concert is selling between 8,000 and 8,200 tickets at various price
points for a total of $202,550. All City expenses, including the co-sponsorship commitments of
$32,000 for Parks and Recreation and Police will be covered if this goal is achieved. Based on
Page 1 City of Clearwater Printed on 8/1/2019
File Number: ID#19-6504
past history (2016- 9,642 tickets sold and 2017-8,669 tickets sold), staff believes this goal can
be met. With all outdoor events, there is a risk of inclement weather and other factors that
potentially will affect attendance and this profitability.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 8/1/2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-6501
Agenda Date: 8/1/2019 Status: City Manager ReportVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 9.8
SUBJECT/RECOMMENDATION:
Reappoint Candace Hays to the Sister Cities Advisory Board, as the Clearwater Sister Cities,
Inc. representative, with term to expire July 31, 2023.
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Sister Cities Advisory Board
TERM: 4 years
APPOINTED BY: Sister Cities Advisory Board
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: One member of the City Council
MEMBERS: 6 + 1 At-large member
CHAIRPERSON:
MEETING DATES: Quarterly
PLACE: Main Library
SPECIAL QUALIFICATIONS: 1 City Councilmember; 1 youth member nineteen years old or
younger; 1 Clearwater Sister Cities, Inc. representative nominated by organization; 1 local
business community representative; 1 school board world language coordinator or designee; 1
Clearwater Arts Alliance (FKA Clearwater Arts Foundation) representative nominated by
organization; 1 at-large member
Representatives of Clearwater Sister Cities, Inc., the local business community, the
school board’s world language coordinator or designee, and the Clearwater Arts
Alliance shall not be required to reside within the City of Clearwater.
APPOINTMENTS NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH EXPIRES AND NOW
REQUIRES REAPPOINTMENT FOR A NEW TERM:
1. Candace Hays - 2664 Augusta Dr. N., 33761 - General Studies
Original Appointment - 08/07/14
Interest in reappointment: Yes
(currently serving 1st term until 07/31/19)
0 Absences in the last year
(Clearwater Sister Cities, Inc. rep.)
Page 1 City of Clearwater Printed on 8/1/2019
File Number: ID#19-6501
Zip codes of current members:
1 - 33710
1 - 33761
1 - 33763
1 - 34683
Page 2 City of Clearwater Printed on 8/1/2019