09/16/2019
Council Work Session Meeting Minutes September 16, 2019
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Meeting Minutes
Monday, September 16, 2019
9:00 AM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes September 16, 2019
Roll Call
Present 5 - Mayor George N. Cretekos, Councilmember Bob Cundiff,
Councilmember David Allbritton, Councilmember Hoyt Hamilton, and
Councilmember Jay Polglaze (Arrived 9:02 a.m.)
Also Present: William B. Horne II – City Manager, Micah Maxwell – Deputy City
Manager, Michael Delk – Assistant City Manager, Pamela K. Akin City
Attorney, Rosemarie Call – City Clerk, and Nicole Sprague – Official
Records & Legislative Services Coordinator.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order – Mayor Cretekos
The meeting was called to order at 9:00 in Council Chambers at the Main
Library.
2. Presentations – Given.
2.1 September Service Awards
One service award was presented to a city employee.
The Council recessed from 9:02 a.m. to 9:45 a.m. to meet as the Pension
Trustees and the Community Redevelopment Agency.
3. City Manager
3.1 Update and review Greenprint, the City's Sustainability Plan.
In 2008, the City conducted its first inventory to measure its greenhouse gas
emissions based on data from the previous year. This inventory included the
municipal, residential, commercial, and industrial sectors within city limits. The
study revealed that for the 2007 calendar year, citywide greenhouse gas
emissions totaled 1,257,037 metric tons of carbon dioxide equivalents
(MTCO2e).
Of the total emissions accounted for in the inventory, electricity consumption
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Council Work Session Meeting Minutes September 16, 2019
(63%) and transportation fuels (31%) were the largest greenhouse gas sources.
Natural gas, municipal solid waste, propane, and wastewater treatment
contributed only six percent of the total citywide emissions.
Upon understanding the quantity and sources of its emissions, the City was
able to work with a consultant to devise an emission reduction plan that led to
the creation of Greenprint. This sustainability plan was completed in 2011 and
identified achievable strategies that could be implemented by residents,
businesses, the industrial sector, and the municipal government to make
Clearwater a thriving and sustainable community.
The two overarching goals of the initial Greenprint plan are:
1) To reduce city-wide greenhouse gas emission to 10% below 2007
levels by 2020
2) To reduce city-wide greenhouse gas emission to 25% below 2007
levels by 2035
Much has changed since the first greenhouse gas inventory and in order to
determine if the city is on track to meet its 2020 goal, another inventory is
necessary. The city will work with tools provided by ICLEI (International Council
for Local Environmental Initiatives) - Local Governments for Sustainability to
conduct a second inventory.
While gathering data for the second inventory, the city will work to update
Greenprint to ensure that it remains a living document. Intended updates include
specifying goals using tangible metrics, strengthening commitments, indicating
the status of each existing category, and including new strategies into the plan.
Sustainability Coordinator Sheridan Boyle provided a PowerPoint
presentation.
In response to questions, Ms. Boyle said in order to confirm if the City is on
target to its 2020 Greenprint Emissions goal, another inventory is needed.
The emissions inventory should take approximately 80 hours for to complete.
She said the total time associated with the inventory depends on the
response time of outside agencies and utilities. The City still provides a
process for neighborhoods to receive reclaimed water; the process requires
a certain number of neighbors to sign up. Public Utilities Director David
Porter said the reclaimed water system currently can only meet the demand
of existing connections during the driest times of the year. Adding a large
connection would force the Department to ration water during the
dry period. Ms. Boyle said upon combustion, natural gas has significantly
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lower carbon dioxide emissions than traditional gasoline. She encouraged all
to attend the Sustainability Conference on October 19 at Ross Norton.
3.2 Approve an Interlocal Agreement between the City of Clearwater and the Community
Redevelopment Agency (CRA) to provide staffing, Information Technology Services and
telephone services for the CRA, provide for the reimbursement of certain expenses by the
CRA to the City and authorize the appropriate officials to execute same. (consent)
As per Section 163.387, Florida Statues, provides that funds received by the
CRA through Tax Increment Funding (TIF) may be used for certain
redevelopment activities of the Community Redevelopment Agency as
described in the community development plan and the Clearwater Downtown
Redevelopment Plan…Allowed uses of TIF include providing for CRA staff and
other necessary services. Historically, the CRA and the City have entered into
an interlocal agreement for such staff and services provided to the City and
reimbursed by the CRA. The CRA agrees to provide TIF funding in a total
amount not to exceed $5000, 0000 for this contract year.
This amount includes $22,960 for Information Technology Services, $3,360 for
Telephone services and $473,680 for staffing. These amounts are subject to
adjustment and approval in the CRA budget each year.
4. Office of Management and Budget
4.1 Amend the City’s fiscal year 2018/19 operating and capital improvement budgets at third
quarter and pass Ordinances 9325-19 and 9326-19 on first reading.
The fiscal year 2018/19 operating and capital improvement budgets were
adopted in September 2018 by ordinances 9194-18 and 9195-18. Section
2.521 of the City’s Code of Ordinances requires the City Manager to prepare a
quarterly report detailing income, expenditure estimates, collections, the
explanation of significant variances, as well as the financial status of all capital
improvement projects.
In response to questions, Budget Manager Kayleen Kastel said the reserve
funds associated with the Crest Lake Park Project have already been
transferred to the capital project. The $28 million in reserves includes the
required minimum.
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4.2 Adopt Ordinance 9322-19 on second reading, declaring the millage rate for the Fiscal
Year ending September 30, 2020, for operating purposes including the funding of
pensions, debt service, and road maintenance for capital improvement expenditures at
5.9550 mills.
4.3 Adopt Ordinance 9323-19 on second reading, adopting an Operating Budget for the
Fiscal Year ending September 30, 2020, authorizing the City Manager to issue such
instructions that are necessary to achieve and accomplish the service programs so
authorized; authorizing the City Manager to transfer monies and programs among the
departments and activities within any fund as provided by Chapter 2 of the Clearwater
Code of Ordinances.
4.4 Adopt Ordinance 9324-19 on second reading, adopting the Capital Improvement
Program budget for the Fiscal Year ending September 30, 2020, approving the six-year
Capital Improvement Program which hall be reevaluated at the beginning of each Fiscal
Year; authorizing the City Manager to issue such instructions that are necessary to
achieve and accomplish the capital improvements so authorized; authorizing the City
Manager to transfer money between projects in the Capital Improvement Program; and
appropriating available and anticipated resources for the projects identified.
5. Human Resources
5.1 Approve the amendment to the collective bargaining agreement as negotiated between
the City of Clearwater and Communications Workers of America, Local 3179 (CWA) for
Fiscal year 2019/2020 and authorize the appropriate officials to execute same. (consent)
The current collective bargaining agreement between the City of Clearwater and
Communications Workers of America expires on September 30, 2020. The
parties have reached a tentative agreement for an amendment to this contract,
effective October 1, 2019, which was ratified by the membership.
The amendment is to implement the proposal by Public Sector Personnel
Consultants (PSPC) that was presented and approved by Council on May 14,
2019, that updates job classifications, job descriptions, pay range tables,
one-time compression adjustment and 40-hour work week for all classifications.
Any applicable PSPC increase will be implemented prior to the merit pay
increase and pay adjustments in the current agreement, Article 9, Section 1(A).
APPROPRIATION CODE AND AMOUNT:
The total estimated cost of implementation of the results of the PSPC study
were included in the proposed fiscal year 2019/20 budget.
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6. Parks and Recreation
6.1 Approve a 5-year Revocable License Agreement, from September 1, 2019 through
August 31, 2024, between the City of Clearwater and Sunsets at Pier 60 Society, Inc.
(Agency) to provide a nightly festival at Pier 60 Park to promote tourism to Clearwater
and Clearwater Beach and authorize the appropriate officials to execute same. (consent)
Sunsets at Pier 60 Society, Inc. (Agency) entered into a trial agreement with the
City on March 2, 1995 to provide the nightly festival known as “Sunsets at Pier
60.” The event met with great success and the Agency has been providing the
festival for the past 24 years.
The current agreement with Sunsets was approved by Council on June 4, 2009.
On September 1, 2011, an amendment was approved to establish a clearly
defined “License Area” and to strengthen and clarify language in regard to
Sunsets being responsible for vendor and performer selection.
The Agreement was renewed according to the terms of the original agreement
on July 1, 2014 and expired on June 30, 2019. It has since been operating on a
month-to-month basis.
Since the beginning, the nightly festivals have grown to include not only events
on Pier 60 but also a portion of Beachwalk and Pier 60 Park to promote events
throughout the year, including Sugar Sand and Sunsets Cinema.
Weather permitting, the Agency is responsible to provide a nightly Festival at
Pier 60 Park from 2 hours before sunset until 2 hours after sunset. The Festival
may include activities such as arts and crafts vendors, music, concerts, dance,
entertainers, and special events and activities.
The agreement spells out the appropriate uses of Pier 60, Pier 60 Park, and
Beachwalk as well as the maintenance and insurance requirements of the
Agency. Also, the amended language of September 1, 2011 has been included
in this agreement.
The City will provide the following funding and in-kind services:
An operational grant from the parking fund of $22,900 has been provided
for in the past; however, staff is recommending that the grant be
reduced to $18,000 for Fiscal Year 2019/20 and eventually be eliminated
by Fiscal Year 2022/23. Grants for future years are subject to annual
budget approval by the City Council.
Beach, lawn, and landscape maintenance for all areas on and around
Pier 60 and Pier 60 Park.
Maintenance for all major capital components of Pier 60, Pier 60 Park,
and Beachwalk.
Use of existing furnishings on site, i.e. chairs, tables, PA system etc.
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APPROPRIATION CODE AND AMOUNT:
Funds are budgeted in Parking Operations cost code 4351333-582000, aid to
private organizations, to fund the fiscal year 2019/20 contribution. Future year
funds will be requested in the annual budget process as outlined in the
agreement.
6.2 Ratify and confirm additional expenditures of $176,146 at Moccasin Lake Park; approve
a proposal by Construction Manager at Risk Keystone Excavators, Inc. of Oldsmar,
Florida, in the amount of $48,037, for parking lot improvements at Moccasin Lake Park;
approve an increase in the Moccasin Lake Park Master Plan Renovations project of
$224,183; approve necessary budget transfers to provide additional project funding and
authorize the appropriate officials to execute same.
The original scope of the Moccasin Lake Park Renovation project did not include
parking lot repairs nor enhanced park beautification.
In conjunction with the Moccasin Lake Project, staff saw a need to repair the
parking lot, as well as enhance the landscaping in the park and used other
budgeted funds set aside to do this type of work; $78,851.82 from Parking Lot
Resurfacing (315-93286), and $45,276.34 from General Fund.
A portion of the project funds were used to partially fund repair and replacement
of a bridge for a washed-out portion of the boardwalk trail. At the time, staff felt
that there were enough funds in the Moccasin Lake Master Plan budget to fund
this work. However, costs for the building renovation portion of the project came
in higher than anticipated by $52,017.84; thus, the playground element was
funded from Playground Purchases and Replacement CIP315-93637.
In an effort to consolidate all costs related to Moccasin Lake Park, staff is
recommending a ratify and confirm of previous expenditures for this project. A
summary is as follows:
Parking lot repairs and resurfacing- $78,851.82
Landscape enhancements- $45,276.34
Cost of building over-runs- $52,017.84
Total $176,146
Keystone Excavators, Inc. is one of the Construction Managers at Risk
approved by City Council on August 4, 2016.
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These firms were selected in accordance with Florida Statutes 255.103 and
287.055 under Request for Qualifications #24-16 based upon construction
experience, financial capability, availability of qualified staff, local knowledge and
involvement in the community.
On March 1, 2018, the Council approved contracts to Keystone Evacuators Inc.
and J. O. DeLotto & Sons Inc. to complete site work and renovations to the
Interpretive Center in the park. Following this, city staff and volunteers worked
together to plant several hundred native plants and trees at the park.
On February 2, 2019, a Grand Opening celebration of the renovated Moccasin
Lake Park was held with an estimated crowd of over 2,500 in attendance.
Due to the heavy park usage, many of the grass parking spaces which were
constructed are not holding up to the traffic as they are constantly wet and
unusable by the public.
In order to correct this issue, staff is recommending that the unusable grass
parking spaces (20) be replaced with asphalt parking spaces. This will still
leave about 10 usable grass parking spaces in the north east area of the
parking lot.
This contract (30 days) consists of removing the grass parking spaces,
replacing with asphalt, installing bumper stops, and striping.
Funding is available for this contract as well as the ratify and confirm portion
from the following sources:
$53,815 from Parks and Recreation General Fund operating (0101860)
$126,888 from capital project 93286, Parking Lot/Bicycle Path
Resurfacing & Improvements
$43,480 from capital project 93637, Playground & Fitness Equipment
Purchase & Replacement
APPROPRIATION CODE AND AMOUNT:
A third quarter budget amendment will provide a transfer of $53,815 from the
General Fund; $126,888 in General Fund revenues from project 93286, Parking
Lot/Bicycle Path Resurfacing & Improvements; and $43,480 in General Fund
revenues from project 93637, Playground & Fitness Equipment Purchase &
Replacement to capital project 93648, Moccasin Lake Park Master Plan to fund
this contract and all final expenditures.
In response to questions, Parks and Recreation Director Kevin Dunbar said
grass parking is permitted on park property. Based on the vehicular traffic,
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the black top pavement was the best option. The work completed thus far is
approximately $176,146.
6.3 Accept membership into the World Health Organization’s and AARP’s Network of
Age-Friendly Cities and Communities Initiative. (consent)
The World Health Organization Global Network of Age-Friendly Cities and
Communities, an international effort to help cities prepare for rapid population
aging, has identified eight domains of livability that influence the quality of life of
older adults and benefit people of all ages. The AARP Network of Age-Friendly
States and Communities is the United States affiliate of the World Health
Organization’s Age-Friendly Cities and Communities Program. The program
has participating communities in more than 20 nations, as well as 10 affiliates
representing more than 1,000 communities.
There is no fee to join the AARP Network of Age-Friendly States and
Communities.
Members of the network become part of a global network of communities that
are committed to giving their older residents the opportunity to live rewarding,
productive, and safe lives.
The benefits of membership include:
•Access to a global network of participating communities, as well as aging and
civil society experts
•Access to key information about the program, such as the latest news and
information about best practices, events, results, challenges and new initiatives
•Opportunities for partnerships with other cities, both domestic and international
•Mentoring and peer-review evaluation by member cities
•Public recognition of the community’s commitment to become more
age-friendly
Staff has submitted the necessary paperwork and has received notification that
the City meets the requirements to become an Age Friendly Designation,
pending Council acceptance.
6.4 Approve a one-year Agreement with Juvenile Welfare Board (JWB) and the City of
Clearwater for funding youth programs, approve a first quarter 2019/2020 budget
amendment of $453,032 in special program 181-99872, Coordinated Child Care Ross
Norton, and authorize the appropriate officials to execute same. (consent)
Since 2000, the City has received annual funding from JWB Children’s Services
Council to provide after school and summer programming for youth in
Clearwater. Once again, the City has been awarded funding for youth
programming for Fiscal Year 2019/20 from JWB.
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The budget is based on serving 259 children in the program over the course of
the year. In Fiscal Year 2018/19, the City was awarded $453,032 for this
program.
In June 2015, the City Resource Committee approved the original grant
application that covered not only 2015 but additional years. This year, JWB did
not require a request for proposal, thus providing a continuation of existing
program services.
“Charting a Course for Youth” is a program designed to incorporate exercise
and nutrition-based activities in an after school and summer camp setting, to
improve academic success, encourage healthy lifestyle choices, improve social
skills, increase athletic abilities, and develop leadership skills of the participants.
The program serves community youth ages 6-17 at the Ross Norton and North
Greenwood Recreation Complexes.
There is no requirement to continue the program when the grant ends.
APPROPRIATION CODE AND AMOUNT:
A first quarter 2019/2020 budget amendment will provide an increase of
$453,032 in other governmental revenue in special program 181-99872,
Coordinated Child Care Ross Norton, to account for both revenues and
expenditures for this agreement
7. Police Department
7.1 Approve a contract with the Pinellas County Sheriff’s Office, Largo, Florida, in the amount
of $531,419 plus contingency of $30,961 for forensic crime scene processing, latent
prints, property and evidence storage, and Pinellas Juvenile Assessment Center
services, during the one-year contract period commencing on October 1, 2019 through
September 30, 2020, and authorize the appropriate officials to execute same. (consent).
The Pinellas County Sheriff’s Office (PCSO) and the Clearwater Police
Department (CPD) began an annual contractual agreement for services in
January 1994. The agreements have covered forensic crime scene
processing, latent fingerprint examination, property and evidence storage, and a
share of security costs at the Pinellas Juvenile Assessment Center (PJAC).
The total cost for the proposed agreement for Fiscal Year 2019-2020 is
$531,419. The proposed contractual agreement reflects at 2.8% increase with
the following associated costs:
Forensic Science Services (Crime Scene Processing) = 1,100 calls for service
at $238.93 each, totaling $262,823;
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Fingerprint Services - 1,200 cases at $87.83 each, totaling $105,396;
Property and Evidence Storage - 10,000 items at $12.33 each, totaling
$123,300;
Pinellas Juvenile Assessment Center (PJAC) - 475 juveniles transported at
$84.00 each, totaling $39,900.
The contingency amount of $30,961 will cover any calls for service which
exceed those outlined in the proposed contract and invoices for excess
services will be issued separately. Additionally, at the end of the contract, any
funds remaining from unused calls for service will be refunded to the city.
APPROPRIATION CODE AND AMOUNT:
Funding for this contractual agreement and contingency funds are included in
the Police Department’s fiscal year 2019-2020 operating budget request for
cost code, 0101155-530300, contractual services.
In response to a question, Police Chief Daniel Slaughter said the latent
fingerprint processing fee has increased 2.3% since last year; the forensic
processing fee increased by 2.9%. There was no change to the juvenile
screening fee.
7.2 Approve an agreement with Axon, Incorporated, of Scottdale, AZ, in the amount of
$917,068, for Taser 7 equipment, licensing, maintenance, and training, in accordance
with City Code of Ordinances Section 2.564(1)(d) Other Government Entities Bids and
authorize the appropriate officials to execute same. (consent)
The Police Department began using Taser (now Axon, Incorporated) Conducted
Electrical Weapons (CEW) in 2003, with the Model M26. In 2010, as these
devices became outdated/discontinued, the Police Department moved to the
Model X26 version, with a four-year warranty. These devices were updated
again in 2015 to the Model X26P.
The Taser Model X26P is nearing the end of its operational capacity and
maintenance/support by Axon, Incorporated; this device is being replaced with
the Taser 7. The Taser 7 is more accurate, establishes stronger and better
connection with the target, and allows for better clothing penetration.
Additionally, this device allows for two cartridges to be simultaneously loaded
into the device for immediate activation; previous versions required each
cartridge to be loaded separately by the user, which created officer and citizen
safety concerns if the first cartridge missed the target. Furthermore, with
“Adaptative-Cross Connect,” the Taser 7 will allow for activation even if only one
barb from each individual cartridge strikes the target.
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The Taser 7 Certification plan includes the Taser 7 device, holsters,
rechargeable batteries, instructor training, end-user training, as well as access
to on-line and virtual reality training content. This Certification Plan also
incorporates eight training cartridges per device, per year and unlimited
cartridges for field use. Currently, the Police Department is required by
Commission for Florida Law Enforcement Accreditation standards to fire a
minimum number of training cartridges during scenario training each year.
The Police Department would receive a credit during the first year of this
agreement for its existing 241 Taser X26P units (of varying year of manufacture:
between 2015 and 2018), approximately 500 Taser X26P cartridges, and other
professional services relating to establishing the Taser 7 Program, in the
amount of: $36,347.
The Taser 7 additionally integrates, using the Taser 7 Device Manager software,
with the Department’s existing Evidence.com software, which Council approved
earlier this year and was implement in June 2019.
The pricing included in this agreement was previously competitively solicited
and obtained through the National Purchasing Partners, a national resource for
public entities for similar public solicitations; the City of Clearwater is a
participating member in this partnership.
The Department anticipated this purchase and has funding available for the first
year of the agreement, in the amount of $179,265 plus project contingency
$20,734. The four subsequent years’ service and support is estimated at
$179,265 in Year Two and $179,268 in Year Three, Year Four, and Year Five
($717,069).
Authorize Clearwater Police Chief Daniel Slaughter to sign the Quote Appendix.
APPROPRIATION CODE AND AMOUNT:
Funding for this contractual agreement and contingency funds are included in
the Police Department’s fiscal year 2019-2020 operating budget request for
cost code, 0101156-544100, rentals-equipment. Future fiscal year funding will
be required through the annual Operating Budget Process.
7.3 Approve an Interlocal Agreement between the Clearwater Community Redevelopment
Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year
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2019-2020 in the amount of $186,291 to underwrite the cost of additional Community
Policing services by the Clearwater Police Department in the Downtown Gateway
District, Town Lake District, and Downtown Core District, encompassed by the CRA
(Community Redevelopment Area) to address quality of life issues, drug dealing,
prostitution, and homelessness and authorize the appropriate officials execute same.
Quality of life issues, drug dealing, prostitution, and homelessness, all
negatively impact re-development plans. Additional community policing
resources are needed to effectively address these issues above and beyond
the level provided by routine road patrol functions.
An allowable funding source of this action item is the use of CRA Tax Increment
Financing (TIF) funds. Florida Statutes allows for the use of TIF funds for
“community policing innovations” in Community Redevelopment Areas.
The CRA and Clearwater Police Department have reached an agreement on a
proposed scope of services and terms as delineated in the Interlocal
Agreement. Included in the scope is the delineation of specific, measurable
crime reduction targets by which to monitor the success of the initiative as well
as providing clear language required by statute assuring that the resources are
applied to the CRA/Downtown Gateway area.
APPROPRIATION CODE AND AMOUNT:
Funding for this interlocal agreement will be from CRA project code
3887552-94849
In response to questions, Police Chief Daniel Slaughter said prostitution, drug
dealing, and homelessness are difficult issues; the Downtown Bicycle Team
is comprised of two officers who have conducted 9 undercover operations
targeting illegal drug activity, 51 drug related investigations, 41 field interview
reports, and 8 undercover prostitution details that included 32 arrests. The
Downtown Bicycle Team made 33 referrals to Safe Harbor. The Downtown
Bicycle Team has also utilized the nuisance abatement process on five
properties located within the CRA successfully.
7.4 Approve renewal of the TriTech Software Support Agreement, in the amount of $187,976,
for a 12-month period beginning October 1, 2019 and ending September 30, 2020 and
authorize the appropriate officials to execute same. (consent)
The TriTech system has been operational since October 2007; the final sign-off
and payment closing out the project was disbursed in March 2009.
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The Council previously approved a twelve-month TriTech Software Support
Agreement, which will expire on September 30, 2019.
The TriTech System provides an integrated computer aided dispatch (CAD),
mobile, automatic vehicle location (AVL) environment, and downloading of data
to the report management system (ACISS). Prior to the TriTech System, each
of these functions required separate software support and hardware
agreements.
APPROPRIATION CODE AND AMOUNT:
Funding for renewal of the 12-month Software Support Agreement, in the
amount of $187,976, is budgeted in FY 2019/2020 Police Department operating
budget 0101162-530300 (contractual services).
8. Engineering
8.1 Accept a 10-ft. by 25-ft. Water Main Easement from the property owners for the
construction, installation, and maintenance of water main facilities on real property
located at 626 N. Highland Avenue and adopt Resolution 19-26.
Public Utilities requires a water main easement to be located on property at 626
N. Highland Ave. The property owners have agreed to grant the City an
easement to accommodate the subject facilities. The Water Main Easement
grants the City rights for the construction, installation, and maintenance of
facilities within the easement area.
City staff recommends acceptance of the easement.
8.2 Accept a Drainage Easement from Woodland Villas Condominium 1 Association, Inc. for
the construction, installation and maintenance of drainage facilities on real property
located at 2465 Northside Drive and adopt Resolution 19-17.
The drainage easement grants the City rights to operate and maintain
stormwater facilities within the easement area.
8.3 Approve the request from the property owner to vacate the Utility Easement lying within
the South 5 feet of Lots 1, 2, 3, 4, and 5, Block D, and the North 5 Feet of lots 10, 11, 12,
13, and 14, Block D, Hibiscus Gardens, according to the map or plat thereof, as recorded
in Plat Book 14, Pages 55 through 59, inclusive, of the Public Records of Pinellas County,
Florida and pass Ordinance 9321-19 on first reading.
The Property owner has requested that the City vacate a portion of two
contiguous 5-foot Utility Easements as the owner moves forward with
developing the site for new townhomes.
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There are no utilities present within the easements. City staff has reviewed this
vacation request and have no objection.
8.4 Approve the request from the City of Clearwater to vacate a portion of a right-of-way, lying
in the North 10 ft. of the South 30 ft. of Lot 12, Block G, Fairmont Subdivision, as
recorded in Plat Book 9, Page 85, of the Public Records of Pinellas County, Florida and
pass Ordinance 9327-19 on first reading.
City staff recommends the vacation of the right-of-way. Said right-of-way is not
necessary for municipal use and it is deemed to be in the best interest of the
City and the general public that the same be vacated.
9. Library
9.1 Approve an Interlocal Agreement between the Clearwater Community Redevelopment
Agency (CRA) and the City of Clearwater to provide CRA funding in Fiscal Year
2019-2020 in the amount of $99,640 to underwrite activities in the Clearwater Main
Library that support community learning in the areas of Science, Technology, Engineering
and Math (STEM), Entrepreneurship and small business growth and authorize the
appropriate officials to execute same. (consent)
The Clearwater Main Library is a partner in the Clearwater Business SPARK
ecosystem of organizations working to support the development of
entrepreneurship and small businesses throughout Clearwater. This
partnership was prompted by the ULI report recommending public/private
partnerships to encourage business growth in this area.
The Main Library has a prominent position in the CRA area and will provide
education and training in the Business and STEM areas through research
opportunities, STEM maker space areas, classes and tutorials and meeting
accommodation.
The CRA funding will pay one staff member to oversee these functions, assist
with additional library hours to make the facility available when needed by the
business community and provide educational and training opportunities.
APPROPRIATION CODE AND AMOUNT:
Funding will be from 3887552-94887 Library Activation.
The Council recessed from 10:53 a.m. to 11:01 a.m.
10. Planning
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10.1 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 1819 Audubon Street and 1015 Woodside Avenue, and pass Ordinances 9298-19,
9299-19 and 9300-19 on first reading. (ANX2019-06001)
These voluntary annexation petitions involve 0.72 acres consisting of two
parcels of land occupied by single-family dwellings. The properties are
generally located north of Lakeview Road, south of Druid Road, east of
South Duncan Avenue, and west of South Hercules Avenue. The
applicant at 1819 Audubon Street is requesting annexation to receive
sanitary sewer and solid waste services from the City, and the applicant
at 1015 Woodside Avenue is requesting annexation to receive solid waste
service only. The properties are located within enclaves and are
contiguous to existing city limits along at least one boundary. It is
proposed that the properties be assigned a Future Land Use Map
designation of Residential Low (RL) and a Zoning Atlas designation of Low
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Community
Development Code Section 4-604.E as follows:
The properties currently receive water service from the City. For
the property located at 1819 Audubon Street, the closest sanitary
sewer line is located in the Audubon Street right-of-way. The
applicant has paid the city’s sewer impact and assessment fees
and has been connected to the system. Sewer service is not
readily available to the property located at Woodside Avenue.
Collection of solid waste will be provided to both properties by the
City of Clearwater. The properties are located within Police District
III, and service will be administered through the district
headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to these properties
by Station #49 located at 565 Sky Harbor Drive. The City has
adequate capacity to serve these properties with solid waste,
police, fire and EMS service. The proposed annexations will not
have an adverse effect on public facilities and their levels of
service; and
The proposed annexations are consistent with and promote the
following objectives and policy of the Clearwater Comprehensive
Plan:
Objective A.6.4: Due to the built-out character of the City of
Clearwater, compact urban development within the urban service
area shall be promoted through application of the Clearwater
Community Development Code.
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Council Work Session Meeting Minutes September 16, 2019
Objective A.7.2 Diversify and expand the City’s tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
The proposed Residential Low (RL) Future Land Use Map
category to be assigned to both properties is consistent with the
Countywide Plan designation of the properties. This designation
primarily permits residential uses at a density of 5 units per acre.
The proposed zoning district to be assigned to the properties is
the Low Medium Density Residential (LMDR) District. The use of
the subject properties is consistent with the uses allowed in the
District and the properties exceed the District’s minimum
dimensional requirements. The proposed annexations are
therefore consistent with the Countywide Plan and the City’s
Comprehensive Plan and Community Development Code; and
The properties proposed for annexation are contiguous to existing
city limits along at least one boundary; therefore, the annexations
are consistent with Florida Statutes Chapter 171.044.
10.2 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 712 Moss Avenue and 3047 Lake Vista Drive, and pass Ordinances 9301-19,
9302-19, and 9303-19 on first reading. (ATA2019-06001)
The City of Clearwater Public Utilities Department has expanded sewer service
into the Kapok Terrace neighborhood located generally north of Drew Street,
south of SR 590, and within ¼ mile west of McMullen Booth Road. This
application includes two parcels of land in the expansion area which are
occupied by two single family homes totaling 0.39 acres. These properties are
subject to Agreements to Annex that were recorded in September 2017 and
February 2018 respectively. The two properties are contiguous to existing city
limits along at least one property boundary and are eligible for annexation. It is
proposed that the properties be assigned a Future Land Use Map designation of
Residential Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
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Council Work Session Meeting Minutes September 16, 2019
• The properties currently receive water and sewer service from the City of
Clearwater. The City is already collecting solid waste at 712 Moss Avenue, and
upon annexation, will provide service to 3047 Lake Vista Drive. The properties
are located within Police District III, and service will be administered through the
district headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to these properties by Station #49
located at 565 Sky Harbor Drive. The City has adequate capacity to serve these
properties with police, fire and EMS service. The proposed annexations will not
have an adverse effect on public facilities and their levels of service; and
• The proposed annexations are consistent with and promote the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of Clearwater, compact
urban development within the urban service area shall be promoted through
application of the Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City’s tax base through the annexation
of a variety of land uses located within the Clearwater Planning Area.
Policy A.7.1.3 Invoke agreements to annex where properties located within
enclaves meet the contiguity requirements of Florida Statutes Chapter 171.
• The proposed Residential Low (RL) Future Land Use Map category to be
assigned to both properties is consistent with the Countywide Plan designation
of the properties. This designation primarily permits residential uses at a density
of 5 units per acre. The proposed zoning district to be assigned to the
properties is Low Medium Density Residential (LMDR). The use of the subject
properties is consistent with the uses allowed in the District and the properties
exceed the District’s minimum dimensional requirements. The proposed
annexations are therefore consistent with the Countywide Plan and the City’s
Comprehensive Plan and Community Development Code; and
• The properties proposed for annexation are contiguous to existing city limits
along at least one boundary; therefore, the annexations are consistent with
Florida Statutes Chapter 171.044.
10.3 Approve the first amendment to an existing Hotel Development Agreement
(HDA2014-07004) between Decade Sea Captain, LLC (the property owner) and the City
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Council Work Session Meeting Minutes September 16, 2019
of Clearwater for property located at 40 Devon Drive, which replaces Exhibit A to provide
an updated legal description and replaces Exhibit B to provide new conceptual site plans
and elevations, reduce the overall height of the proposed hotel building, add a detached
dwelling to the portion of the property within the Low Medium Density Residential (LMDR)
District; adopt Resolution 19-18 and authorize the appropriate officials to execute same.
(HDA2014-07004A)
Site History:
December 21, 2010: Case FLD2010-08004 approved to permit an 85-unit
overnight accommodation use. Status: expired.
January 13, 2011: DVA2010-08001 approved the allocation of up to 53 units
from the Hotel Density Reserve for an 85-unit overnight accommodations use
as related to case FLD2010-08004. Status: expired.
May 21, 2013: Case FLD2013-02007 approved to permit an 85-unit overnight
accommodation use in the Tourist (T) District. Status: expired.
June 19, 2013: DVA2010-08001A approved. Status: expired.
October 15, 2014: HDA2014-07004 approved the allocation of up to 66 units
from the Hotel Density for a 98-unit overnight accommodations use related to
case FLD2015-02006. Status: valid. The current proposal under consideration
is to amend this Development Agreement.
April 21, 2015: Case FLD2015-02006 approved to permit a 98-unit overnight
accommodation use. Status: valid although unconstructed.
September 14, 2018: A minor revision to FLD2015-02006 was submitted and
administratively approved pursuant to CDC Section 4-405.A.1 through 9 and a
Development Order to that effect was issued on September 24, 2018.
September 18, 2018: Case FLD2018-06020 approved to permit a parking
garage in the for the properties located at 101 Coronado Drive and 41 Devon
Drive. This application is peripherally related to the subject site as it provides
118 parking spaces for the proposed hotel. Status: valid although
unconstructed.
October 15, 2019: Case FLD2015-02006A which amends case
FLD2015-02006 to be consistent with the current, proposed Hotel Development
Agreement amendment (HDA2014-07004A) is scheduled for review by the
Community Development Board.
Development Proposal:
No changes have been made to the Development Proposal presented at the
September 5, 2019 Council meeting.
The owners continue to propose to construct a 98-unit hotel including 66 units
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City of Clearwater
Council Work Session Meeting Minutes September 16, 2019
allocated from the Hotel Density Reserve through Beach by Design as
previously approved by City Council on October 15, 2014 as part of a Level III
Development Agreement (HDA2014-07004/Resolution 14-32). The proposal
also includes constructing a detached dwelling in the portion of the site within
the LMDR District.
The proposal, in short, updates the legal description (Exhibit A) includes a new
conceptual site plan and accompanying building elevations (Exhibit B) as well
as changes to the Development Agreement. No changes to the hotel
component beyond that as otherwise approved through the noted minor
amendment are proposed.
The changes to the Development Agreement are listed below:
Section 4.1: Adds the proposed detached dwelling as a use to the site in
addition to the 98-unit hotel and specifies that the hotel component is only
located on the T District portion of the site and the detached dwelling
component is only located on the LMDR District portion of the site.
Section 4.4: Decreases the height of the building from 100 feet to 77 feet.
Section 4.5: Clarifies that the intensity of use within the LMDR District
portion of the site is limited to one dwelling unit, specifies a height of the
detached dwelling of 30 feet from BFE.
Section 6.1.7: Clarifies that no unit within the T District portion of the site
shall have a complete kitchen facility as defined by the Community
Development Code. This is to allow the detached dwelling to include a full
kitchen as allowed by the Community Development Code.
Consistency with the Community Development Code:
No changes have been made to the Conceptual Site Plan presented at the
September 5, 2019 Council meeting. The Conceptual Site Plan continues to
appear to be consistent with the CDC regarding:
Minimum Lot Area and Width
Minimum Setbacks
Maximum Height
Minimum Off-Street Parking
Landscaping
Consistency with Beach by Design:
No changes have been made to the Conceptual Site Plan and Elevations
presented at the September 5, 2019 Council meeting. The Conceptual Site
Plan and Elevations continue to appear to be consistent with the Beach by
Design regarding:
Design Guidelines
Hotel Density Reserve
Standards for Development Agreements:
The proposal is compliant with the standards for development agreements and
is consistent with the Comprehensive Plan.
The proposed Development Agreement would be in effect for a period not to
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City of Clearwater
Council Work Session Meeting Minutes September 16, 2019
exceed 10 years, meets the criteria for the allocation of rooms from the Hotel
Density Reserve under Beach by Design and includes the following main
provisions:
Provides for no change in the number of units (66 units) allocated from the
Hotel Density Reserve (previously approved as part of HDA2014-
07004/Resolution 14-32);
Clarifies that a full kitchen is permissible for the proposed detached
dwelling;
Clarifies that the rental period for the detached dwelling shall not include
rentals for periods of less than 31 days or one calendar month, whichever is
less, or which is advertised or held out to the public as a place rented for
periods of less than 31 days or one calendar month, whichever is less;
Limits the proposed height of the detached dwelling to no more than 30 feet;
Revises Exhibit A which updates the legal description;
Revises Exhibit B which includes new conceptual site plans, architectural
drawings, elevations and perspectives;
Requires the developer to obtain site plan approval pursuant to a Level One
or Level Two development application within one year of approval of the
amended and restated Development Agreement and obtain building permits
and certificates of occupancy in accordance with Community Development
Code (CDC) Section 4-407;
Requires the return of any hotel unit obtained from the Hotel Density
Reserve that is not constructed;
For units allocated from the Hotel Density Reserve, prohibits the conversion
of any hotel unit to a residential use and requires the recording of a covenant
restricting use of such hotel units to overnight accommodation usage;
Provides that all units in a hotel receiving units from the Reserve shall be
made available to the public as overnight transient hotel guests at all times
through the required hotel reservation system;
That no hotel room in a hotel allocated units from the Reserve will have a full
kitchen;
That a reservation system shall be required as an integral part of the hotel
use and there shall be a lobby/front desk area that must be operated as a
typical lobby/front desk area for a hotel would be operated; and
Requires a legally enforceable mandatory evacuation/closure covenant that
the hotel will be closed as soon as practicable after a hurricane watch that
includes Clearwater Beach is posted by the National Hurricane Center.
Changes to Development Agreements:
Pursuant to Section 4-606.I., CDC, a Development Agreement may be
amended by mutual consent of the parties, provided the notice and public
hearing requirements of Section 4-206 are followed. Revisions to conceptual
site plans and/or architectural elevations attached as exhibits to this
Development Agreement shall be governed by the provisions of CDC Section
4-406,. Minor revisions to such plans may be approved by the Community
Development Coordinator. Other revisions not specified as minor shall require
an amendment to this Development Agreement.
The Planning and Development Department is recommending approval of this
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Council Work Session Meeting Minutes September 16, 2019
first amendment to an existing Development Agreement which the allocated up
to 66 units from the Hotel Density Reserve under Beach by Design, amends
Exhibit A (legal description) and amends Exhibit B (site plans and elevations).
In response to questions, Senior Planner Mark Parry said the single-family
dwelling unit is permitted and can be rented for 30 days or more, as stated
in code. If the intent of the applicant was to use the single-family dwelling
unit for parties, it would not be permitted because
indoor/recreation/entertainment is not a permitted use in the LMDR zone.
Per discussions with the applicant, staff understands the applicant will be
using the dwelling unit as a single-family home.
11. Information Technology
11.1 Approve a contract (purchase order) to Oracle America, Inc., Redwood Shores, CA for
the period of October 1, 2019 through September 30, 2020 for software maintenance, at
a cost not to exceed $294,000.00 in accordance with Sec. 2.564(1) (b) Code of
Ordinances, sole source, and authorize the appropriate officials to execute same.
(consent)
This is an annual contract for PeopleSoft (payroll system) at $130,750.65;
Oracle (database licensing) at $38,736.54; Oracle OWAM maintenance (asset
management system) at $90,233.75; and Oracle Mobile Device at $19,727.05;
license contingency at $14,552.01
This Purchase Order represents an approximate $10,000 increase in real
maintenance costs from a year ago. The increase in maintenance is due to
annual incremental licensing increases.
APPROPRIATION CODE AND AMOUNT:
5559864-546200 - $294,000.00
11.2 Authorize the piggyback State Contract FL- 43190000-18-NASPO-ACS-1 for Public
Safety Communications Support Equipment, in the amount of $104,600.00, to Xybix
Systems, Inc. of Littleton, CO, pursuant to Clearwater Code of Ordinances Section
2.564(1)(d) Exceptions to Bid - Other Governmental Entity Bids and authorize the
appropriate officials to execute same. (consent)
Authorization is requested to piggyback NASPO contract number 05715 for
ValuePoint Public Safety Communications Support Equipment, pursuant to City
Code Section 2.564 (1)(d) Exceptions to Bid - Other Government Entities’ Bids,
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Council Work Session Meeting Minutes September 16, 2019
for the utilization of Xybix Systems, Inc. to furnish the Emergency Operations
Center.
This authorization will provide for the purchase of call center furniture and
equipment for the City’s new Emergency Operations Center at Fire Station 48.
The call center provides for full backup of the City’s 911 emergency dispatch
operations for the Police Department.
The pricing includes all delivery and assembly of call center furnishings for nine
call-taker workspaces, and one supervisor workspace.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 94888, City EOC & Disaster
Recovery Facility, to fund this purchase.
11.3 Authorize the piggyback of NASPO Contract Number ADAPO16-130651, Software
Value Added Reseller Services - OpenGov, SHI International Corp., of Somerset, NJ;
initial term amount of $97,500 with four one-year annual renewal options, pursuant to
Clearwater Code of Ordinances Section 2.564(1)(d) Exceptions to Bid - Other
Government Entities’ Bids and authorize the appropriate officials to execute same.
(consent)
Authorization is requested to piggyback NASPO Software contract number
ADAPO16-130651 for Software Value Added Reseller SHI International Corp.,
pursuant to city code Section 2.564 (1)(d) Exceptions to Bid - Other
Government Entities’ Bids, for the utilization of OpenGov software.
This authorization renews our current service with OpenGov for budget
transparency. New features include products to streamline aspects of the
budgetary process to include; budget builder to be used for multi-year CIP
planning, Tyler Munis data integration, budget book publication, budgetary
reporting, and management reporting/dashboards.
The SHI Pricing Proposal #17589209 includes year one services for $74,290,
plus $19,600 for professional services - implementation and deployment. A
contingency of $3,610 is added to cover travel on an as-needed basis as part of
implementation/training.
Included in this contract are four, one-year renewal options for fiscal years 2021
through 2024 for software utilization and services at $74,290 annually.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 94828, Financial Systems
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Council Work Session Meeting Minutes September 16, 2019
Upgrades, to fund the first year of this contract.
Future fiscal year budgets will include requests for funding in Information
Technology operating code 5559864-530300, contractual service.
In response to questions, Budget Manager Kayleen Kastel said the item is
an extension of the agreement with OpenGov for transparency and
reporting. The budget document and budget reports will be published
through this program. The City's website is 90% ADA compliant, allowing
individuals with special needs to access documents and systems online.
12. Public Utilities
12.1 Authorize a blanket purchase order to Odyssey Manufacturing Company of Tampa, FL,
for the purchase of liquid sodium hypochlorite, in the annual not-to-exceed amount of
$550,000, with option for three one-year term extensions, pursuant to Clearwater Code of
Ordinances Section 2.564 Exceptions to Bidding and authorize the appropriate officials
to execute same. (consent)
Liquid Sodium Hypochlorite (bleach) is used as a disinfectant at the City of
Clearwater’s potable water treatment plants, water reclamation facilities, and
reclaimed water pump stations, to maintain regulatory compliance with the
City’s Florida Department of Environmental Protection (FDEP) operating
permits.
Public Utilities current cost for liquid sodium hypochlorite is $.50 per gallon.
This authorization request is to piggyback Pinellas County’s contract Number
178-0270-B Sodium Hypochlorite Liquid (awarded July 2018; expires July 2023),
pursuant to City Code Section 2.564 (1)(d) Exceptions to Bid - Other
Government Entities’ Bids, beginning on October 1, 2019 through the July 2023
contract expiration date.
The County’s bid pricing is $.437 per gallon for tanker loads of 4,500 gallons;
and $.52 per gallon for loads between 500 gallons (minimum) and 4,499
gallons. Public Utilities’ typical delivery load is 4,500 gallons which will result in
an approximate savings of $30,000 annually.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds for FY20 are available in Public Utilities’ cost center 551000 Lab
Supplies - Chemicals:
FY20 $550,000
Future fiscal year budgets will include requests for funding:
FY21 $550,000
FY22 $550,000
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Council Work Session Meeting Minutes September 16, 2019
FY23 $550,000 ($460,000 through July 2023 contract expiration)
12.2 Authorize the piggyback of Pinellas County Contract Number 167-0456-B, Pumping and
Tankering Services, to EnviroWaste Services Group, Inc. of Palmetto Bay, FL, T. Wayne
Hill Trucking, Inc. of Mulberry, FL, and FCS, Inc. of Clearwater, FL in the annual
not-to-exceed amount of $750,000 with option for renewal terms per contract, pursuant to
Clearwater Code of Ordinances Section 2.564(1)(d) Exceptions to Bid - Other
Government Entities’ Bids, and authorize the appropriate officials to execute same.
(consent)
Emergency and Non-Emergency Pumping & Tankering Services are needed to
pump and transport domestic wastewater from lift stations, Water Reclamation
Facilities (WRF) and wastewater collections systems located within the Public
Utilities Department service area.
Public Utilities is requesting to utilize these services for preventative
maintenance at lift stations and WRF in the annual not-to-exceed amount of
$200,000 and $550,000 authorized for emergency-related circumstances when
deemed necessary.
Authorization is requested to piggyback Pinellas County’s contract Number
167-0456-B Pumping and Tankering Services - Domestic Wastewater
(Emergency and Non-Emergency) awarded August 2017 through July 2022,
pursuant to City Code Section 2.564 (1)(d) Exceptions to Bid - Other
Government Entities’ Bids.
The award, Per Pinellas County Contract Number 167-0456-B, is as follows:
Non-Emergency Groups 1,2 and 4 to EnviroWaste Services Group, Inc.
Non-Emergency Group 3 to T. Wayne Hill Trucking, Inc.
Emergency Group 1 to FCS, Inc.
Emergency Group 2 and 3 to T. Wayne Hill Trucking, Inc.
Emergency Group 4 was not awarded as no vendor met the bid specifications
APPROPRIATION CODE AND AMOUNT:
Budgeted funds for FY20 are available in Public Utilities’ operating cost centers,
cost code 530300 Other Contractual Service
FY20 $750,000
Future fiscal year budgets will include requests for funding:
FY21 $750,000
FY22 $750,000 (through contract expiration)
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13. Solid Waste
13.1 Authorize surplus disposition of G2179 and G3943 via auction to the highest bidder,
pursuant to Clearwater Code of Ordinances Section 2.622, Surplus Personal Property.
(consent)
G2179 1999 Spartan Engine is the retired reserve unit referenced in Item #
18-5155 (replace Engine 45) on October 4, 2018. Authorization was not
requested to surplus G2179 at the time the item was presented to Council.
G3943 2013 Chevrolet Caprice needs extensive engine repairs due to valve
train failure. The estimated repair cost is $7,000.00 if the engine is replaced. It
has an estimated value of $6,975.00; however, the Police Department has
declined to spend the money to repair and has decided to turn the vehicle in for
auction. This vehicle was scheduled to be replaced on the 19/20 Vehicle
Replacement list, the Police Department has requested out-of-cycle
replacement and was approved by the Resource Management Committee on
August 27, 2019.
City Council authorization for surplus is required in accordance with Code
Section 2.622, when the sale of common bulk items is estimated to exceed
$5,000.
APPROPRIATION CODE AND AMOUNT:
566-00000-364413- Surplus Vehicles
14. Economic Development and Housing
14.1 Authorize award of Request for Proposals Number 40-19, Tourism Marketing Services,
to Bandwagon, LLC, for destination marketing, in the annual amount of $200,000 for the
initial two-year term ($400,000), including one, two-year renewal option, and authorize the
appropriate officials to execute same.
Since 2010, the City has selected through a competitive proposal process a
destination marketing and public relations firm to implement a comprehensive
program to strengthen nationally and statewide the city’s brand awareness as a
top tourism destination. On May 8, 2019, the City released Request for
Proposals No. 40-19 (RFP) which detailed the city’s objectives and requested
scope of services. The RFP requested respondents propose an annual
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Council Work Session Meeting Minutes September 16, 2019
marketing and public relations plan and provide recommendations on activities
to achieve stated objectives and maximize return on investment.
Thirteen proposals were received by the June 5, 2019 deadline. The Selection
Committee met on June 28, 2019 to discuss and rank the proposals. Proposals
were evaluated and ranked based on approach to the scope of work,
experience, proven performance/similar work, personnel/time availability,
creativity, and proposed plan costs. The Selection Committee was comprised
of three city staff and five community members each representing a different
tourism sector.
Staff members included Denise Sanderson, Director of Economic Development
and Housing; Joelle Castelli, Director of Public Communications; and Audra Aja,
Economic Development and Housing Marketing & Communications
Coordinator.
Community members included Jeff Castner - Opal Sands Resort (Hospitality);
Lisa Chandler - Pier 60 Sugar Sand Festival (Events/Attractions); Frank Chivas
- BayStar Restaurant Group (Restaurant); Jeff Clauss - St. Pete-Clearwater
International Airport (Transportation/Travel); and Lynn Fuhler - Flying Compass
(Public Relations/Marketing).
The four top ranked firms were asked to make proposal presentations to the
Selection Committee on August 8th.
Bandwagon, LLC, New Orleans, LA
BCF, Virginia Beach, VA
Carolynn Izzo Integrated Communications, Nyack, NY
Turner, New York, NY/Miami, FL
Bandwagon received the Committee’s highest ranking based upon the following
proposal highlights:
Research-based approach including analysis of top competitor markets
Custom content creation
Team of professionals experienced in public relations including pitching
and media missions, media evaluation, destination marketing, research,
digital strategy, website development and design, visual creative (photo,
video, graphic design), blog content creation
Measurement and transparency through use of technologies that provide
real-time project status, online approvals and communications log
Fixed, flat fee pricing
Shortened onboarding process
Frequency of in-market access
The two-year contract with option for one, two-year renewal, is not to exceed
$200,000 per year inclusive of all public relations, event and media mission(s),
website development and maintenance, content marketing, and account
management activities. These activities also include all vendor travel expenses.
APPROPRIATION CODE AND AMOUNT:
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City of Clearwater
Council Work Session Meeting Minutes September 16, 2019
Funding is budgeted in the proposed FY2019-2020 Economic Development
budget (0109216 530300). Remaining term of the contract will be budgeted
within the same.
15. Official Records and Legislative Services
15.1 Approve the 2020 City Council Meeting Schedule.
Generally, City Council meetings are at 6:00 p.m. on the first and third Thursday
of each month. The accompanying work sessions are at 9:00 a.m. on the
preceding Monday, unless the Monday is a holiday, in which case the work
session is on Tuesday.
Per Council Rules, no meetings are held the first Thursday in January and July
and the third Thursday in December.
Please note the following exceptions:
The February 17 work session has been moved to Tuesday, February
18 at 9:00 a.m. due to President’s Day.
The October 15 council meeting has been moved to Wednesday,
October 14 at 6:00 p.m. due to Jazz Holiday.
Please note the dates for the Florida League of Cities Annual Conference and
Legislative Conference have not been confirmed. Staff will ask to reschedule
council meetings if there any conflicts once the conferences have been
scheduled.
There was consensus to approve the schedule as presented. Staff was
directed to place Item 15.1 on the Consent Agenda.
16. City Manager Verbal Reports
16.1 Pedal Pub Memo
The City Manager requested council direction on pursuing a pilot program.
In response to questions, the City Manager said the memo provided by staff
does not recommend alcohol on the mega cycles. Several individuals have
expressed interest in operating pedal pub. Of those who have expressed
interest, one currently operates a pedal pub in St. Petersburg. He said one
business owner on the beach has expressed interest. The City Attorney said
if a pilot is pursued, staff would typically release an RFP. Assistant City
Manager Micah Maxwell said the memo calls for an application process. The
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Council Work Session Meeting Minutes September 16, 2019
City Attorney said if alcohol is permitted on the megacycle, a code change
would be required since city code does not allow open containers on the
streets.
There was consensus to solicit individuals who are interested in operating
the service, to disallow alcohol on the mega cycles and to move forward with
the pilot program detailed in staff's memo.
17. City Attorney Verbal Reports – None.
18. Council Discussion Item
18.1 Fence Code - Councilmember Polglaze
Councilmember Polglaze expressed concerns with the City's fence code as
it relates to corner lots and how the side yard is determined.
Planning Manager Ella Crandall said the fence code is based on the zoning
district. The property a homeowner recently mentioned at a council meeting
is zoned LMDR, which allows a 6-ft. fence on the side rear, 4-ft. fence in the
front if setback and landscaped 3 ft. The fence code provides provisions for
corner lots that allow a fence greater than 3 or 4 ft. in the front, such as the
perimeter for subdivisions. Ms. Crandall said the orientation of the corner lot
homes also plays a part. In the LMDR zoning district, the fence needs to be
consistent with the character and placement of adjacent properties that are
similarly oriented. If the secondary front is classified as an arterial collector, a
6-ft. fence in the front yard is permitted. The MDR or HDR zoning districts
can come through a Level 1 flexibility application and request for a 6-ft.
fence.
It was stated that city code allows shrubs and hedges with no height
restrictions as long as they are maintained.
The City Manager said staff has spent time with the homeowner and
determined the only way to accommodate the homeowner's 6-ft. fence
request was to amend the code. The property owner may install a 6-ft. fence
in a certain area of the property but the homeowner determined it was
insufficient space for the dog to run. Assistant City Manager Michael Delk
said code inspectors issue stop work orders on fences installed without a
permit. When the issue is identified, code compliance requires the property
owner to correct the matter. He said some jurisdictions allow fences on the
side yards to come out beyond the single-family structure corner lot.
18.2 Gun Resolution - Mayor Cretekos
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City of Clearwater
Council Work Session Meeting Minutes September 16, 2019
Mayor Cretekos requested consideration to adopt a resolution banning
assault weapons. On September 13, 1994, the United States Senate
approved an assault weapons ban for ten years. During that time, incidents
involving active shooters were not as prevalent as they are today.
Concerns were expressed with adopting a resolution banning weapons. A
comment was made that a resolution is overdue and that the issue is an
assault weapon problem.
19. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). – None.
20. Closing Comments by Mayor – None.
21. Adjourn
The meeting adjourned at 12:26 p.m.
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City of Clearwater