AGREEMENT FOR ASSISTANCE IN EXAMINING LATENT FINGERPRINTS DERIVED FROM CRIME SCENESAGREEMENT
COMES NOW, the CITY OF CLEARWATER, FLORIDA, a municipal corporation
(hereinafter "CITY"), and BOB GUALTIERI, as Sheriff, Pinellas County, Florida, (hereinafter
"SHERIFF") and agree as follows:
WHEREAS, the CITY desires to contract with the SHERIFF for assistance in examining
latent fngerprints derived from crime scenes within the CITY and from suspects and victims of
crimes occurring within the municipal limits of the CITY, and;
WHEREAS, the CITY desires to contract with the SHERIFF for crime scene services and
evidence and property storage for the CITY OF CLEARWATER Police Department, and;
CITY;
WHEREAS, the SHERIFF has available personnel to perform such services for the
WHEREAS, the CITY desires to contract with the SHERIFF for the provision of security
at the Juvenile Assessment Center; and
WHEREAS, both the CITY and the SHERIFF believe the provision of such services as
hereinafter described is in the best interest of the safety and welfare of the citizens of the CITY
and of Pinellas County and that such will facilitate the investigation of criminal activity and the
apprehension oi persons engaging in such activity;
NOW, THEREFORE, in consideration of the mutual covenants and promises set forth
below, the parties hereto agree as follows:
1. LATENT PRINT SERVICES
A. The SHERIFF shall provide to the CITY latent print examination and
analysis services.
Page 1 of 9
B. Latent Print Examiners who perform these services shall be appropriately
trained and qualifed to examine latent fingerprints and to identify same.
C. Said Examiners shall be members of the Pinellas County Sheriff's Office
and shall be subject to the direction and all rules and regulations of the SHERIFF.
D. Said Examiners shall be on duty to perform fingerprint examinations for
the CITY eight (8) hours per day, five (5) days per week and shall as a part of their duties:
l. Examine fingerprints provided by the CITY to eliminate fingerprints
of persons who have a legitimate reason to have their fingerprints in a
premise or on an object.
2. Evaluate the quality of latent fingerprints provided by the CITY.
3. Compare the latent fingerprints of suspects provided by the CITY.
4. Appropriately document those latent fingerprints provided by the
CITY that cannot be positively identified.
5. Prepare and provide to the CITY reports on all latent iingerprint
identifcations performed.
6. Attend depositions, hearings and trials and render expert testimony in
the area of fingerprint identification.
E. In those instances where the CITY submits a complex or lengthy latent
identification request, the SHERIFF shall devote the necessary available personnel to perform
the work.
F. The CITY shall provide one individual, to be designated by the CITY,
who shall act as a liaison with the Examiners provided for herein. Said liaison shall:
1. Be a member of the CITY Police Department.
2. Be responsible for the timely and appropriate delivery of latent
fingerprints and certain items of evidence to the SHERIFF.
3. Be responsible for the proper execution and delivery to the SHERIFF
of correctly executed latent fingerprint request forms.
Agreement between City of Clearwater Page 2 of 9
and Pinellas County Sheriff's Office
FY19-20
4. Be responsible for the return to the CITY of completed latent
fngerprint request forms showing the results of such examination or
comparison.
5. Serve as the SHERIFF' S contact with the CITY in all day-to-day
matters relating to the examination of latent fingerprints pursuant to
this Agreement.
G. The CITY shall pay to the SHERIFF the sum of ONE HiJNDRED FIVE
THOUSAND THREE HUNDRED NINETY-SIX DOLLARS AND NO CENTS ($105,396.00)
for the latent fingerprint services to be rendered pursuant to this Agreement, which reflects
payment for 1,200 latent print cases at a cost of EIGHTY-SEVEN DOLLARS AND EIGHTY-
THREE CENTS ($87.83) per case. Should the CITY'S number of cases exceed the 1,200 cases
covered by this Agreement, it agrees to pay the EIGHTY-SEVEN DOLLARS AND EIGHTY-
THREE CENTS ($87.83) per each additional case. If the CITY uses less than the 1,200 cases
anticipated, the funds for the number of cases for which payment has been made above the
amount of actual cases processed during the term of this Agreement shall be refunded to the
CITY as soon as is practical after the iinal month of this contract term has been completed and
the total number of cases for the year been determined.
2. FORENSIC SCIENCE SERVICES
A. The SHERIFF will provide to the CITY, upon request by the CITY,
Forensic Science Services to document, process and collect evidence at crime scenes within the
CITY. Said services shall include the photographing or otherwise documenting said crime scene
as such may be appropriate, within the scope and capabilities of the SHERIFF. Any processing
or testing outside SHERIFF'S capabilities shall be at the expense of the CITY but will be
facilitated by SHERIFF.
Agreement between City of Clearwater Page 3 of 9
and Pinellas County Sheriff's Office
FY19-20
B. The SHERIFF shall provide to the CITY Police Departrnent copies of all
crime scene reports generated by SHERIFF'S personnel pursuant to this Agreement.
C. The CITY shall pay to the SHERIFF the sum of TWO HUNDRED
SIXTY-TWO THOUSAND EIGHT HUNDRED TWENTY-THREE DOLLARS AND NO
CENTS ($262,823.00) for the 1,100 calls for service for the period of this Agreement.
D. Billing for requests for service in excess of 1,100 calls during the period of
this Agreement shall be invoiced monthly at the rate of TWO HUNDRED THIRTY-EIGHT
DOLLARS AND NINETY-THREE CENTS ($238.93) per call.
E. Any funds from unused calls for service from FY 2019-2020 shall be
refunded to the CITY as soon as is practical after the final month of this contract term has been
completed and the total number of calls for service determined.
F. The parties agree that the term "call for service" as used herein shall be
defned as an incident, event or offense that requires a report or offense number made, recorded
or taken by a member of the CITY Police Department for documentation purposes and which
requires some reportable action by a SHERIFF' S Forensic Science Specialist. All services
rendered under the same case number shall be deemed one call for service. Such offense
numbers shall be used to calculate calls for service with each offense number that results in a
request for services being deemed a call for service
3. EVIDENCE AND PROPERTY SERVICE AND STORAGE
A. During the term of this Agreement, the SHERIFF agrees to provide to the
CITY storage, release and disposition of all seized evidence, found property and property being
held for safekeeping as def ned by Florida Statutes and the City of Clearwater Code of
Ordinances within the SHERIFF'S Evidence and Property Storage Facility, except for non-
Agreement between City of Ciearvvater Page 4 of 9
and Pinellas County Sheriff's Office
FY19-20
evidentiary bicycles and breath, blood or urine samples obtained from persons suspected of
operating vehicles or vessels while under the influence of alcohol or drugs, which samples shall
be maintained by the Pinellas County Medical Examiner's Office.
B. The SHERIFF shall also transport drug items to and from the County lab
as determined by the CITY Police Department. The SHERIFF shall be responsible for
transporting all items of property or evidence as aforesaid from the CITY Police Department and
transporting same to secure storage facilities maintained by the SHERIFF. However, where such
items of property or evidence are large, voluminous, heavy or otherwise not compatible with
transport by ordinary courier, it shall be the responsibility of the CITY Police Department to
transport such items to the SHERIFF'S Evidence and Property Storage Facility.
C. The SHERIFF shall store and maintain chain of custody of all evidence
and other property in accordance with current general orders and SOPs.
D. All evidence and other property seized, found or held for safekeeping by
the SHERIFF for the CITY Police Department shall be disposed of in accordance with Florida
law ar as otherwise ordered by a court of law. Nothing herein shall prevent the CITY from
retaining any of its evidence or other property as part of the CITY's inventory of property or
donated by the CITY to a qualified non-profit organization in accordance with Florida law.
E. The CITY shall pay to the SHERIFF the sum of ONE HUNDRED
TWENTY-THREE THOUSAND THREE HUNDRED DOLLARS AND NO CENTS
($123,300.00) for the property and evidence service and storage. This cost is inclusive of
personnel and storage costs. Should the CITY submit more than 10,000 items during the term of
this Agreement, the CITY will be billed and agrees to pay TWELVE DOLLARS AND
THIRTY-THREE CENTS ($1233) per item. Any funds not expended in FY 2019-2020 because
Agreement between City of Clearwater Page 5 of 9
and Pinellas County Sheriff s Office
FY19-20
the number of items submitted is less than the anticipated number shall be refunded to the CITY
as soon as is practical after the fnal month of this contract term has been completed and the total
number of items determined.
4. PINELLAS JUVENILE ASSESSMENT CENTER (PJAC)
A. The SHERIFF and the CITY agree that PJAC is a collaborative effort
among the various Pinellas County entities for the centralized and efficient processing of
juveniles taken into custody by law enforcement officers countywide. The Pinellas County
Sheriff's Office voluntarily provided PJAC security services at its own expense for many years
without seeking contribution from other Pinellas County law enforcement agencies. The parties
agree that fiscal constraints prohibit the continuation of this practice on the part of the SHERIFF.
B. The SHERIFF and the CITY further agree that for the term of this
Agreement that the CITY shall pay for its share of the cost of security based upon the number of
juveniles the CITY's Police Department books at PJAC. The CITY will pay for a minimum of
475 juveniles for the term of this Agreement, at a cost of THIRTY-NINE THOUSAND NINE
HiJNDRED DOLLARS AND NO CENTS ($39,900.00) reflecting a cost of EIGHTY-FOUR
DOLLARS AND NO CENTS ($84.00) per booking.
C. Billing for requests for service in excess of the 475 bookings during the
term of this Agreement shall be invoiced at the rate of EIGHTY-FOUR DOLLARS AND NO
CENTS ($84.00) per booking.
D. Any funds not expended in FY 2019-2020 because the number of
juveniles booked is less than the anticipated 475 shall be refunded to the CITY as soon as is
practical after the iinal month of this contract term has been completed and the total number of
juveniles booked has been determined.
Agreement between City of Clearwater Page 6 of 9
and Pinellas County Sheriff's Office
FY 19 - 20
5. TOTAL COMPENSATION
The CITY agrees to pay to the SHERIFF, on October 1, 2019, the sum of FIVE
HUNDRED THIRTY-ONE THOUSAND FOUR HUNDRED NINETEEN DOLLARS AND
NO CENTS ($531,419.00) which reflects the sum due for all services to be rendered during the
term of this Agreement, except as otherwise stipulated above. (See Attachment 1.)
6. CONTACTPERSONS
The SHERIFF agrees to use best efforts and necessary resources available to the
SHERIFF to carry out the terms and conditions of this Agreement. Both parties agree that they
will cooperate and work together to carry out the terms and conditions of the Agreement. To that
end, the parties agree that the following individuals shall be the contact persons for the CITY and
SHERIFF respectively.
7.
FOR THE CITY
Chief of Police
645 Pierce Street
Clearwater, FL 33756
(727) 562-4242
TERMINATION
FOR THE SHERIFF
Major Stefanie Campbell
P. O. Drawer 2500
Largo, FL 33779-2500
(727) 582-6410
Either party may terminate this Agreement without penalty upon providing notice
of such cancellation in writing thirty (30) days in advance of the date of termination. Upon such
termination, the SHERIFF shall retain such sums from the payment set forth above as reflect
actual calls for service or property processing and storage at the rate provided herein and shall
refund the remainder to the CITY.
8.
COMPLETE AGREEMENT
This Agreement constitutes the full and complete understanding of the parties.
MODIFICATION
Agreement between City of Clearwater Page 7 of 9
and Pinellas County Sheriff's Office
FY19-20
This Agreement may be modified or amended only by a document in writing
signed by the parties hereto.
10. ASSIGNMENT
Neither party shall assign any obligations or responsibilities under this Agreement
to any third party.
11. INDEMNIFICATION
Each party shall be liable for the negligent acts or omissions of its own employees
in the performance of this Agreement. Nothing contained herein shall be construed to limit or
modify the provisions of Florida Statute 768.28. Nothing herein shall abrogate or expand the
sovereign immunity enjoyed by the CITY and the SHERIFF pursuant to the provisions of
Chapter 768, Florida Statutes, nor shall any third party receive any benefit whatsoever from the
indemnification provided herein.
12. TERM OF AGREEMENT
This Agreement shall be for a period of one (1) year commencing October 1,
2019, and concluding September 30, 2020.
The parties agree that where the Agreement is not terminated as provided for
above, the terms of this Agreement shall automatically continue for 120 days beyond September
30, 2020, in the event a replacement contract has not yet been completely executed. The CITY
shall pay to the SHERIFF the same sum as is due for this Agreement and the parties agree that
any change in the annual cost of service, if any, shall be retroactively applied for services
rendered from October 1, 2020, through the duration of the replacement contract, and shall
Agreement between City of Clearwater Page 8 of 9
and Pinellas County Sheriff's Office
FY19-20
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Attachment 1
Pinellas County Sheriff's Office
FY20 Ancillary Contract Cost/Support Law Enforcement Services
CLEARWATER
Forensics
Latent Print
Prop/Evidence
PJAC Charges
946 cases per year
772 cases per year
10,634 pieces per year
498 juveniles transported
1,100 cases per year
1,200 cases per year
50,000 pieces per year
475 juveniles transported
FY19 Contract (5)
)ifference over FY39 Contract
i238.93
$87.83
$12.33
$84.00
$105,396.00
$123,300.00
$39,900.00