08/08/2019 Pension Advisory Committee Meeting Minutes August 8, 2019
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
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ap
Meeting Minutes
Thursday, August 8, 2019
9:00 AM
Main Library - Council Chambers
Pension Advisory Committee
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City of Clearwater
Pension Advisory Committee Meeting Minutes August 8, 2019
Roll Call
Present 7 - Chair Nathan Hightower, Vice Chair Greg Newland, Committee
Member Hoyt Hamilton, Committee Member Bob Cundiff, Committee
Member Christian Schuele, Committee Member April Eversole, and
Committee Member Jay E. Polglaze
Also Present - Jennifer Poirrier— Human Resources Director, Patricia O. Sullivan —
Board Reporter
1. Call To Order
The Chair called the meeting to order at 9:00 a.m. at the Main Library.
To provide continuity for research, items are in agenda order although not necessarily
discussed in that order.
2. Approval of Minutes
2.1 Approve minutes of July 11, 2019 Pension Advisory Committee meeting as submitted in
written summation.
Member Cundiff moved to approve minutes of July 11, 2019
Pension Advisory Committee meeting as submitted in written
summation. The motion was duly seconded and carried unanimously.
3. Citizens to be Heard Regarding Items Not on the Agenda: None.
4. New Business Items
4.1 Recommend approval of the new hires for acceptance into the Pension Plan as listed.
Name, Job Classification, Department Pension Eligibility Date
Terrell Brown Jr., Field Service Representative, Customer Service 07/08/2019
Christopher Katona, Air Conditioning Technician, General Services 07/08/2019
Dora Monterroza, Custodial Worker, Parks & Recreation 07/08/2019
Savannah Bass, Police Information Technician I, Police 07/08/2019
Keron Johnson, Water Distribution Operator Trainee, Public Utilities 07/08/2019
Danny Pate II Public Utilities Technician I, Public Utilities 07/08/2019
Omar Hill, Parks Service Technician I, Parks & Recreation 07/22/2019
Brennan Milnes, Water Distribution Operator Trainee, Public Utilities 07/22/2019
Derek Griego, Water Distribution Operator Trainee, Public Utilities 07/22/2019
Ricardo Smith, Water Distribution Operator Trainee, Public Utilities 07/22/2019
Rodney Sheridan, Utilities Mechanic, Public Utilities 07/22/2019
Courtney Dosch, Storeskeeper, Fire 07/22/2019
Brian Palmese, Fleet Mechanic, General Services 07/22/2019
Thomas Whittaker, Fleet Mechanic, General Services 07/22/2019
Terry Winthrop, Tradesworker, Marine & Aviation 07/22/2019
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City of Clearwater
Pension Advisory Committee Meeting Minutes August 8, 2019
Member Schuele moved to recommend approval of the new hires
for acceptance into the Pension Plan as listed. The motion was
duly seconded and carried unanimously.
4.2 Recommend approval of the following request of employee Daniel Devol, Police
Department, for a regular pension as provided by Sections 2.416 and 2.424 of the
Employees' Pension Plan.
Daniel Devol, Police Sergeant, Police Department, was employed by the
City on October 17, 1994, and his pension service credit is effective on that
date. His pension will be effective September 1, 2019. Based on an average
salary of approximately $91,102.48 over the past five years, the formula for
computing regular pensions and Mr. Devol's selection of the 10 Year Certain
and Life Annuity with a 20% partial lump sum, this pension benefit will be
approximately $53,548.68 annually.
Section 2.416 provides for normal retirement eligibility for hazardous duty
employees, a member shall be eligible for retirement following the earlier of
the date on which the participant has completed twenty (20) years of
credited service regardless of age, or the date on which the participant has
reached fifty-five (55) years and completed ten (10) years of credited
service. Mr. Devol has met the hazardous duty criteria.
Member Newland moved to recommend approval of the following
request of employee Daniel Devol, Police Department, for a
regular pension as provided by Sections 2.416 and 2.424 of the
Employees' Pension Plan. The motion was duly seconded and
carried unanimously.
4.3 Informal hearing for Michael Stonelake request for job-connected disability pension
Human Resources Director Jennifer Poirrier said yesterday Michael
Stonelake's attorney requested the hearing be continued to correct the
paperwork to indicate the request is for a job-connected disability
pension. Additional review will be required. She had no details re how the
error occurred.
Member Hamilton moved to continue the informal hearing for Michael
Stonelake request for job-connected disability pension to a date
uncertain. The motion was duly seconded and carried unanimously.
5. Old Business Item
Re the PAC's (Pension Advisory Committee's) request for less frequent
meetings, Ms. Poirrier reached out to the City Attorney and Pension Attorney
The Pension Attorney indicated monthly meetings were not required, only
quarterly meetings were mandatory per State Statute. Special meetings
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City of Clearwater
Pension Advisory Committee Meeting Minutes
August 8, 2019
could be scheduled. Two sections of the PAC Policies and Procedures
Manual would have to be amended to allow bimonthly or quarterly meetings
and to provide staff authority to process pension payments prior to
committee ratification. Pension Attorney Stu Kaufman will present language
to modify the Manual at the September meeting.
Senor Pension Payroll Analyst Jennifer Moulton reviewed the procedure
to prepare pension paperwork prior to PAC meetings; pension payments are
processed following PAC approval. The PAC is presented pension requests
submitted before agendas are posted online. Pensions are effective the
month following a request submission; payments are made at the end of the
month. Employees who meet Pension Plan requirements are entitled to a
regular pension upon retirement.
Ms. Poirrier said disability pension requests have a separate procedure.
Concern was expressed that authority to process pensions needed to
specify authorized staff positions. It was noted the request to recommend
approval of pensions had not been denied for at least 16 years.
Consensus was for the PAC to adopt a bimonthly schedule and to authorize
staff to process pension payments prior to PAC recommendations for
approval.
6. Director's Report: None.
7. Board Members to be Heard
8. Adjourn
Attest:
Chair Hightower questioned if meetings had to be held on Thursdays. He
questioned if members could attend meetings via phone, stating current
technology would make it possible.
Ms. Poirrier said the Committee sets its schedule. She will report if members
can attend meetings from offsite locations.
The meeting adjourned at 9:20 a.m.
Bo. rd Reporte
City of Clearwater
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Chair
Pension Advisory Committee
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