MODIFICATION #Z0229-6 TO SUBGRANT AGREEMENTMODIFICATION # Z0229-6 TO SUBGRANT AGREEMENT
BETWEEN THE DIVISION OF EMERGENCY MANAGEMENT AND
CLEARWATER, CITY OF
This Modification is made and entered into by and between the State of Florida,
Division of Emergency Management ("the Division") and
Clearwater, City of
("Sub -Recipient"), to modify Contract Number Z0229 , which began on 2017/09/04
("the Original Agreement").
WHEREAS, the Division and the Sub -Recipient have entered into the Original Agreement,
pursuant to which the Division has provided a Subgrant to Sub -Recipient under the Public
Assistance Program, including the payment of the original amount of the first obligated
project worksheet; and,
WHEREAS, when the Sub -Recipient desires to request funds from subsequently obligated
project worksheets, the Sub -Recipient must modify the Original Agreement to include
the additional funding; and,
WHEREAS, these Subgrant Agreement Modifications are performed through a fully
executed Amendment to the Original Agreement; and,
WHEREAS, these Modifications unnecessarily delay the reimbursement process; and,
WHEREAS, the Subgrant Agreements executed for Hurricane Irma (DR4337), are the
only Subgrant Agreements that require these Subgrant Agreement Modifications.
NOW THEREFORE, in order to improve efficiency while keeping in compliance with State
and Federal regulations the parties, in consideration of the mutual promises contained
herein, agree as follows:
1. This Modification shall be the final amendment to the Original Agreement executed
by the Sub -Recipient and the Division.
2. All subsequent project worksheets and project worksheet versions shall be
incorporated into the Original Agreement upon obligation.
3. The Scope of Work, Attachment A to the Original Agreement, will continue to be
updated to reflect Federal funding obligated and will continue to be incorporated
herein by reference.
4. All previous provisions of the Original Agreement being modified and any
attachments thereto in conflict with this Modification shall be and are hereby
amended to conform with this Modification, effective as of the date of the last
execution of this Modification by both parties.
5. Section (C)(6), Modifications, of the Original Agreement, shall be amended to only
read as,
"Either party may request modification of the provisions of this Agreement. Changes
which are agreed upon shall be valid only when in writing, signed by each of the
parties, and attached to the original of this Agreement."
6. All provisions not in conflict with this Modification remain in full force and effect, and
are to be performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Modification as of the
dates set out below.
SUB -RECIPIENT: Clearwater, City of
CITY OF CLEARWATER, FLORIDA
By: tLAJ{4144JbitDate: ¶-10 - 2b19
William B. Horne II
City Manager
Approved as to form: Attest:
.'AA10
Mat •ew M. Sy'ir
Assistant City Attorney
Rosemarie Call
City Clerk
DIVISION OF EMERGENCY MANAGEMENT
By:
Name and Title: Jared Moskowitz, Director
Date:
Florida Division of Emergency Management
SUB-RECIPIENT AND CONTRACTUAL AGREEMENT INFORMATION SHEET
GENERAL INFORMATION
Recipient Agency:Division of Emerqencv IManaement
Agreement# Z0229 11"otaall Efigulhlle Airmnou nt. $(),00
Date of Execution: TBDEnd Date::
;tf10 11I�
Unit: Public Assistance Grants 1:6aureauar: Recovery
Program: R�ublic Assistance ❑v DR-4337 Hurricane Irma
SUB-RECIPIENT/CONTRACTOR INFORMATION
Recipient Contact Name &Title :Clearwater, City of
Mailing Address: 112 South Osceola -venue ----- —
City:Clearwater State:Florida ZIP Code:33756
Phone: 727-562-4334 ext.3205 Email: Jevon.grahamyclearwater.com
FINANCIAL INFORMATION
Warrant Remittance Address: 112 South Osceola Avenue
City:Clearwater State:Fllohda ZIP Code:
Federal Employer Identification/Social Security Number:59-6000289
SAMAS Fund Identification (Only State Agencies– 29 Digits):
DUNS #:078307303 Grant Reporting Requirement: Monthly ❑ Quarterly 0 NA❑
Organization Level: 130 40400 I Object Code: CFDA#:97,036 CSFA#:
DEM Grant #:8402F Fund#/Category 1:2-750001-105150 EO:Z2 Amount: 0.00
DEM Grant #:8402S Fund#/Category 2:2-339047-105150 EO:Z3 Amount:$0.00
DEM Grant #_ Fund#/Category 3: EO: AmountY _ 1—
Minority Vendor Code: (If Applicable, choose one: H-Black, I-Hispanic, J-Asian, K-Native American, M-Woman)
SUB-RECIPIENT DATABASE INFORMATION T
Outcome Expected: El Community Development Community Safety E]Hazard Mitigation
Protecting Community Resources Community Housing
Allocation of Statewide Allocation: County: County Award Amount: County Match Amount:
Program Pinellas $0.00
Assistance
FLORIDA DIVISION OF EMERGENCY MANAGEMENT GRANT MANAGER
Name:Jennifer Drake Phone #:815-4456
IF THIS IS A MODIFICATION
Modification #: Effect Of 1111rariufucalfJorn:
Amount Of Increase/Decrease In Award Amount:
PREVIOUS MODIFICATIONS EXECUTED
Modification #: (Effect Of Modification:
------- ............................................... ..... .... ...._.. - ---- -------- ----------
Amount Of Increase/Decrease In Award Amount:
Modification #: I Effect Of Modification:
Amount Of Increase/Decrease In Award Amount:
FINANCE AND ACCOUNTING USE ONLY (TO BE COMPLETED IN ACCOUNTING)
FID # 59-6000289 SAMAS Contract #
FLAIR ENC# 20229
MODIFICATION # Z0229-6 TO SUBGRANT AGREEMENT
BETWEEN THE DIVISION OF EMERGENCY MANAGEMENT AND
CLEARWATER, CITY OF
This Modification is made and entered into by and between the State of Florida,
Division of Emergency Management ("the Division") a! d
Clearwater, City of
("Sub-Recipient"), to modify Contract Numberg 017/09/04
, which began on .?,_.f_.�_.—�..��
("the Original Agreement").
WHEREAS, the Division and the Sub-Recipient have entered into the Original Agreement,
pursuant to which the Division has provided a Subgrant to Sub-Recipient under the Public
Assistance Program, including the payment of the original amount of the first obligated
project worksheet; and,
WHEREAS, when the Sub-Recipient desires to request funds from subsequently obligated
project worksheets, the Sub-Recipient must modify the Original Agreement to include
the additional funding; and,
WHEREAS, these Subgrant Agreement Modifications are performed through a fully
executed Amendment to the Original Agreement; and,
WHEREAS, these Modifications unnecessarily delay the reimbursement process; and,
WHEREAS, the Subgrant Agreements executed for Hurricane Irma (DR4337), are the
only Subgrant Agreements that require these Subgrant Agreement Modifications.
NOW THEREFORE, in order to improve efficiency while keeping in compliance with State
and Federal regulations the parties, in consideration of the mutual promises contained
herein, agree as follows:
:, This Modification shall be the final amendment to the Original Agreement executed
by the Sub-Recipient and the Division.
All subsequent project worksheets and project worksheet versions shall be
incorporated into the Original Agreement upon obligation.
, The Scope of Work, Attachment A to the Original Agreement, will continue to be
updated to reflect Federal funding obligated and will continue to be incorporated
herein by reference.
., All previous provisions of the Original Agreement being modified and any
attachments thereto in conflict with this Modification shall be and are hereby
amended to conform with this Modification, effective as of the date of the last
execution of this Modification by both parties.
S. Section (C)(6), Modifications, of the Original Agreement, shall be amended to only
read as,
"Either party may request modification of the provisions of this Agreement. Changes
which are agreed upon shall be valid only when in writing, signed by each of the
parties, and attached to the original of this Agreement."
. All provisions not in conflict with this Modification remain in full force and effect, and
are to be performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Modification as of the
dates set out below.
SUB-RECIPIENT: Clearwater, Cy of
CITY OF CLEARWATER, FLORIDA
By: Date. wW
William B. Horne I!
City Manager
Approved as to form: Attest:
0Q
e
Ma ew M. S Rosemarie Call
Assistant City Attorney City Clerk
DIVISIO I; EMERGENCY MANAGEMENT
By: , w
Name ari, T°'itle: Jared Moskowitz, Director
Date. ._
0
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis Jared Moskowitz
Governor Director
MEMORANDUM
Amanda
TO: Bureau of Recovery Campers, DN-dc orgnedby Campers,M,User
• DN:do=org,do=fleoc,ou=DEM Users,
—Recovery,ou=RecoveryCoordmation,
FROM: Amanda Campers Bureau Chief Amanda Campen, a.Camp,
mail=Am.08.29 ampen@e 4'00' oridacom
Date:2019.08.29 18:22:03-04'00'
DATE: August 29, 2019
SUBJECT: Hurricane Irma Payments for Counties Under a State of Emergency
As Hurricane Dorian has strengthened to a Category 1 and is now posing an imminent threat to
Florida, an Executive Order has been declared for all 67 counties in the State of Florida.
As Subrecipients in these designated are still recovering from and receiving Public Assistance
(PA)funding for Hurricane Irma DR-4337, the Bureau of Recovery at the Florida Division of
Emergency Management(Division)will process Hurricane Irma Small Project payments prior to
receiving executed Final Amendments, effective August 30, 2019.
All Subrecipients who have newly obligated Small Projects will be eligible for payment
immediately following Accuracy Review in FloridaPA.org (FLPA), as project payment is not
contingent on execution and Division review of the Final Amendment.
All Subrecipients will still be required to execute and submit the Final Amendment to the
Division for review and completion. The Final Amendment for these Subrecipients has been
provided by the assigned Grant Manager.
Enclosure.
Attachment 1: State of Florida Executive Order Number 19-189
MODIFICATION # Z0229-6 TO SUBGRANT AGREEMENT
BETWEEN THE DIVISION OF EMERGENCY
MANAGEMENT AND
Clearwater, City of
This Modification is made and entered into by and between the State of Florida,
Division of Emergency Management ("the Division"), and
Clearwater, City of ("Sub -Recipient"), to modify
Contract Number Z0229 , which began on 9/04/2017 ("the Agreement").
WHEREAS, the Division and the Sub -Recipient have entered into the
Agreement, pursuant to which the Division has provided a Subgrant to Sub -
Recipient under the public assistance program of $188,914.61 in funds; and,
WHEREAS, the Division and Sub -Recipient desire to modify the Agreement by
increasing the Federal funding $9,798.20 under the Agreement.
WHEREAS, the Division and the Sub -Recipient desire to modify the Scope of Work.
WHEREFORE, in consideration of the mutual promises of the parties contained
herein, the parties agree as follows:
1. The Agreement is hereby amended to increase the Federal funding by
$9,798.20 and the State share by $1,633.04 for the maximum
amount payable under the Agreement to $200,345.85
2. The Scope of Work, Attachment A to the Agreement, is hereby modified as set
forth in the 6th Revised Attachment A to this Modification, a copy of which is
attached hereto and incorporated herein by reference.
3. All provisions of the Agreement being modified and any attachments thereto
in conflict with this Modification shall be and are hereby changed to conform
with this Modification, effective as of the date of the last execution of this
Modification by both parties.
4. All provisions not in conflict with this Modification remain in full force and effect,
and are to be performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Modification as of the
dates set out below.
SUB -RECIPIENT: Clearwater, City of
CITY OF CLEARWATER, FLORIDA
By:
William B. Horne II
City Manager
Appr•ved =• for
Ma ew M. ith
Assistant City Attorney
Date: `l� LLQ ‹.-34
Attest:
4). l Lit k Gde
Rosemarie Call
City Clerk
DIVISION OF EMERGENCY MANAGEMENT
By:
Name and Title: Jared Moskowitz, Director
Date:
Attachment A - 6th Revision
Budget and Project List
Budget:
The Budget of this Agreement is initially determined by the amount of any Project Worksheet(s) (PW) that the Federal Emergency Management
Administration (FEMA) has obligated for a Sub -Recipient at the time of execution. Subsequent PWs or revisions thereof will increase or decrease
the Budget of this Agreement. The PW(s) that have been obligated are:
DR -4337
Sub -Recipient: Clearwater, City of
PW
#
Cal
Project Title
Federal Share
Fed %
State Share
State
%
Local Share
Local
/o
Total Eligible
Amount
POP Start Date
POP End Date
657
F
Powerlines at Joe Dimaggio Complex
$5,715.5,
75.00%
$952.59
12.50%
$952.59
12.50%
$7,620.72
9/04/2017
3/10/2019
718
G
Pier 60
$21,368.21
75.00%
$3,561.37
12.50%
$3,561.37
12.50%
$28,490.95
9/04/2017
3/10/2019
1152
G
Landings Golf Club Fence
$6,268.5175.00%
$1,044.75
12.50%
$1,044.75
12.50%
$8,358.0C
9/04/2017
3/10/2019
1795
E
City Hall Light Poles
$10,725.4.75.00%
$1,787.57'12.50%
$1,787.57
12.50%
$14,300.56
9/04/2017
3/10/2019
2362
A
Period #4-12/17/17 to 3/3/18-JDF Field Restorat
$74,029.5175.00%
$12,338.25
12.50%
$12,338.2512.50%
$98,706.00
9/04/2017
3/10/2018
2737
F
Citywide Utility Damages
$6,560.6'
75.00%
$1.093.45
12.50%
$1,093.44
12.50%
$8,747.58
9/04/2017
3/10/2019
3157
G
Citywide Parks and Rec - Completed
$37,258.9
75.00%
$6,209.8312.50%
$6,209.82
12.50%
$49,678.59
9/04/2017
3/10/2019
7527
F
Repair watermain damage due to fallen trees
$9,798.21
75.00%
$1,633.04
12.50%
$1,633.03
12.50%
$13,064.27
9/04/2017
3/10/2019
Total:
$171,725.01
$28,620.85
$28,620.82
$228,966.67