06/17/2019 Council Work Session Meeting Minutes June 17, 2019
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
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Meeting Minutes
Monday, June 17, 2019
9:00 AM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes June 17, 2019
Roll Call
Present 4 - Mayor George N. Cretekos, Councilmember Bob Cundiff,
Councilmember David Allbritton, and Councilmember Jay Polglaze
Absent 1 - Councilmember Hoyt Hamilton
Also Present: William B. Horne II — City Manager, Micah Maxwell — Deputy City
Manager, Michael Delk— Interim Assistant City Manager, Pamela K.
Akin City Attorney, and Nicole Sprague — Official Records &
Legislative Services Coordinator.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 9:00 a.m. in Council Chambers at the
Main Library.
Mayor Cretekos recognized the Clearwater High School Civics Class.
2. Presentations — Given.
2.1 June Service Awards
Two service awards were presented to city employees.
The May 2019 Employee of the Month Award was presented to Matt
Jackson, Parks and Recreation.
The May/June 2019 Bimonthly Team Award was presented to the City
Hall Move Crew: Zane King, Andrew Bassant, Jamie Cuervo and Kyle
Gaines.
The Council recessed from 9:08 a.m. to 9:10 a.m. to meet as the Pension
Trustees.
3. Office of Management and Budget
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3.1 Amend the City's fiscal year 2018/19 Operating and Capital Improvement Budgets at
mid-year and pass Ordinances 9293-19 and 9294-19 on first reading.
The fiscal year 2018/19 Operating and Capital Improvement Budgets were
adopted in September 2018 by Ordinances 9194-18 and 9195-18. Section
2.521 of the City's Code of Ordinances requires the City Manager to prepare a
quarterly report detailing income, expenditure estimates, collections, the
explanation of significant variances, as well as the financial status of all capital
improvement projects.
In response to question, Budget Manager Kayleen Kastel said the reserve
fund balance no longer includes the BP funds, which were transferred to the
Crest Lake Park project. Finance Director Jay Ravins said this year's
increased millage rate created extra revenue to offset the reserve fund
balance. Per the ten-year schedule, the millage rate creates a surplus in
the early years and then can be used in the latter years when expenses
increase faster than revenues are generated.
4. Gas System
4.1 Clearwater Gas System (CGS) Fiscal Year 18/19 Dividend to the City General Fund
Report and request for transfer back of$60,264 to the CGS Operating Fund to reimburse
for repairs to the old Countryside Library roof and A/C. (consent)
By City Council policy, CGS commits to pay an Annual Dividend of at minimum
$1,700,000 to the City's General Fund. After the city books close for the year,
the Gas System calculates the Annual Adjusted Dividend payment to return '/2
of its annual Net Income less debt service interest as a dividend to the City in
the following year. CGS' financial performance for Fiscal Year 17/18 exceeded
its plan; therefore, CGS will actually pay a Fiscal Year 18/19 dividend of
$3,205,274, an increase of$1,505,274 above the minimum annual dividend
payment to the City, which is an increase of$705,274 above the original Fiscal
Year 18/19 budget of$2,500,000.
Additionally, CGS incurred several unexpected expenses for repairs to the old
Countryside Library building, which the CGS Sales and Drafting & Design
personnel are temporarily utilizing during the re-construction of the CGS
Complex. This included roof repairs of at a cost of$30,730 and replacement of
2 A/C units at a cost of$29,534. CGS is requesting that the City Council
authorize the transfer of$60,264 from these beforementioned excess dividend
monies to the CGS General Fund to reimburse for these unexpected expenses.
This will still leave remaining unexpected Council Dividend funds of$645,010.
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Clearwater Gas System Managing Director Chuck Warrington provided a
PowerPoint presentation.
In response to questions, Mr. Warrington said the air conditioning units
installed at the former Countryside Library are electric, the cost to replace
the conventional electric units with gas units would have been greater. Mr.
Warrington said there will be gas air conditioning units in the new gas
building.
4.2 Award a contract (Purchase Order) to Workscapes, Inc., in the amount of$433,150, for
the purchase of furniture and cabinetry for the new Clearwater Gas System Administrative
and Operations building and authorize the appropriate officials to execute same.
(consent)
WorkScapes, located in Tampa, was selected to provide all furniture and
cabinetry for the new gas administration and operations building located at 400
N Myrtle Ave, Clearwater. This includes all furniture for 37 individual staff
offices, 8 cubicle offices seating multiple employees, 3 break rooms, 4
meeting/conference rooms, 4 printer/file storage rooms, 2 training rooms, 2
outside event spaces and 1 all-employee assembly room.
Staff has worked for the past year to select the appropriate furniture at the best
value. The $433,150 amount includes Workscapes quote of$393,775 and a
10% contingency factor. Workscapes is a State Contract vendor, (Florida State
Contract#425-001-12-1, effective date 3/2/12 - 3/1/20). Clearwater City Code
2.564, Exceptions to Bid Procedure, (1) (d), allows utilization of other
Government Entity's bid.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in 3237323-96384 (Gas System - Pinellas
Building)
5. Human Resources
5.1 Approve a one-year Legal Services Agreement, in an amount not to exceed $15,000,
with Thomas Gonzalez of Gray Robinson to review and revise several employment
related documents and related Code of Ordinance sections and authorize the
appropriate officials to execute same. (consent)
The Human Resources Department has recently undertaken a comprehensive
Classification and Compensation study, which has resulted in the need to make
significant changes to the current Pay Plan, SAMP Manual, Civil Service Rules,
PBMP Manual, employment agreement letters and related sections of the
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Clearwater Code of Ordinances, as well as any other documents or policies
that may also need to be updated to address these changes.
Thomas Gonzalez, Esq. is an Employment Law attorney with vast experience
and is already familiar with the current policies through his representation of the
City in many employment matters.
The Department would like to hire Mr. Gonzalez to aid staff with updating
tenured policies to be current and in agreement with one another and to be
updated to reflect the changes approved by the PSPC Classification and
Compensation Study.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Human Resources cost code, 0109901-530100,
professional services, to fund this agreement.
In response to questions, Human Resources Director Jennifer Poirrier said
the new pay plan will go into effect on October 1. Mr. Gonzalez has worked
with the city on other matters and is familiar with the City's HR policies. His
contact will be limited to HR staff.
6. Engineering
6.1 Approve the request from the owner of property addressed 19337 US Hwy 19 N.
(Applicant) to vacate a Blanket Utility Easement as recorded in Official Records Book
5138, Page 489 of the Public Records of Pinellas County, Florida, and pass Ordinance
9277-19 on first reading. VAC2019-10)
The property owner of 19337 US Hwy 19 N., Clearwater has requested that the
City vacate a Blanket Utility Easement previously granted to the City on the
Applicant's property. As a condition of the vacation, the Applicant will grant a
defined replacement utility easement to the City.
City stakeholders have reviewed the vacation request and have no objection.
6.2 Accept a 35-foot Utility and Drainage Easement from Duke Energy Florida, LLC for the
construction, installation and maintenance of city utilities and drainage on real property
located in Duke Energy Right-of-Way, West of Spectrum Field and adopt Resolution
19-14.
The proposed easement will provide the City with property rights necessary
for the construction, installation and maintenance of city utilities and
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drainage within the easement that will support a new City Transfer Station
and the Phillies Carpenter Complex at Spectrum Field.
The City Engineering Department recommends acceptance of the easement.
6.3 Accept a Utility Easement from Bayside Apartments Owner, LLC for the construction,
installation and maintenance of city utilities on real property located at 19337 US Hwy 19
N., Clearwater and adopt Resolution 19-13.
The property owner of 19337 US Hwy 19 N., Clearwater (Applicant) requested
that the City vacate a Blanket Utility Easement previously granted to the City on
Applicant's property. As a condition of Vacation Ordinance 9277-19, the
Applicant was required to grant a defined replacement utility easement to the
City.
The City Engineering Department recommends acceptance of the easement.
6.4 Declare surplus for the purpose of sale, through Invitation to Bid 41-19, certain real
property located in the vicinity of Overbrook Avenue and Pinellas Trail, said real property
legally described as: that tract of land West of Lot 67, Block G of Sunset Point Second
Addition, and East of the Railroad Right-of-Way, a subdivision according to the Plat
thereof, recorded in Plat Book 8, Page 14, Public Records of Pinellas County, Florida,
whereby the successful bidder will assemble this landlocked vacant lot with an adjacent
property owned in fee title, with an express prohibition against the parcel becoming an
uneconomic remainder. (APH)
On December 18, 2018, the City of Clearwater acquired this landlocked vacant
lot via foreclosure. Two of the three adjacent property owners to the parcel
expressed interest in acquiring this piece of land to combine with their existing
property.
This irregular shaped, landlocked parcel of land runs along the east side of the
Pinellas Trail. Current ingress and egress from the parcel to a public street will
require assemblage with adjacent owned lands.
An independent appraisal was performed on the property on March 18, 2019 by
Jim Millspaugh and Associates. This appraisal report determined that the fair
market value is $6,000.00. Per City Charter 2.01, real property declared surplus
shall be sold to the party submitting the highest competitive bid above the
appraised value whose bid meets the terms set by the Council and whose
proposed use of the property is in accordance with the Council's stated purpose
for declaring the property surplus.
City staff support declaring the property surplus and recommend council's
terms will require the successful bidder of the landlocked parcel be restricted to
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adjacent property owners in fee title.
6.5 Approve a contract for the sale of surplus property owned by the City of Clearwater and
located at 115 S. Martin Luther King Jr. Avenue to the Clearwater Community
Redevelopment Agency (CRA) with a purchase price of$300,549.11 and authorize the
appropriate officials to execute same. (consent)
In October 2003, the City of Clearwater acquired the subject property via
Warranty Deed, as recorded in O.R Book 13185, Page 1820. et. seq., Public
Records of Pinellas County, Florida.
An independent appraisal was performed on the property on April 18, 2018 by
Jim Millspaugh and Associates. The appraisal report determined that the fair
market value of the property is $415,000.00.
At the April 4, 2019 council meeting, the City Council approved the declaration of
surplus property to be purchased by the CRA in the amount of$300,549.11.
The City Finance Director and the CRA Director have mutually agreed to the
purchase price which will make the City whole as to its investment in the
property.
The CRA's intent is to assemble the parcel with the CRA-owned parcel directly
adjacent to the East for future downtown development
6.6 Award a construction contract to Kelly Brothers, Inc., of Fort Myers, Florida, in the amount
of$724,065.79 for the Mandalay Pedestrian Bridge Replacement (17-0051-EN) and
authorize the appropriate officials to execute same. (consent)
The Mandalay Pedestrian Bridge provides a safe means of travel under
Causeway Boulevard at Florida Department of Transportation (FDOT) bridge
number 155543. A condition assessment of the pedestrian bridge indicated the
structure has reached the end of its lifespan.
This project consists of removing the existing structural steel truss pedestrian
bridge and replacing it with a new pre-engineered aluminum pedestrian bridge.
Prior to placement of the new pedestrian bridge, restoration of the concrete
substructure (piles, pile bent structures) will occur.
Kelly Brothers was the lowest responsible bid received in accordance with
plans and specifications of two bids submitted in the amount of$724,065.79.
APPROPRIATION CODE AND AMOUNT:
ENRD180002-CONS-CNSTRC $724,065.79
Funds are available in Capital Improvement Project ENRD180002, Bridge
Maintenance and Improvements, to fund the contract.
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6.7 Approve a contract for the sale of surplus property owned by the City of Clearwater
located at the SW Corner of Cleveland St. and S. Dr. Martin Luther King Jr. Ave., legally
described as; the North 282.5 feet of the East 50 feet of Block 5, according to the plat of
Sarah McMullen's Subdivision, as recorded in Plat Book 1, Page 41, Public Records of
Pinellas County, Florida; together with all that part of the West 90 feet of the East 110 feet
of the Northwest '/4 of the Northwest '/4 of Section 15, Township 29 South, Range 15 East,
which lies between Eastwardly projections of the North and South Boundaries of the part
of said Block 5 thus defined, less and except any road rights-of-way to the Clearwater
Community Redevelopment Agency (CRA) with a purchase price of$364,782.89; and
authorize the appropriate officials to execute same. (consent)
In August 2018, the City of Clearwater acquired the .73-acre unimproved lot via
a multi-property land swap.
An independent appraisal was performed on the property on March 21, 2018 by
Jim Millspaugh and Associates. The appraisal report determined that the fair
market value of the property is $640,000.00.
At the April 4, 2019 council meeting, the City Council approved the declaration of
surplus property to be purchased by the CRA in the amount of$364,782.89.
The City Finance Director and the CRA Director have mutually agreed to the
purchase price which will make the City whole as to its investment in the
property.
The CRA's current plans are to utilize the property for a public parking lot to
support downtown development.
6.8 Approve a contract for the sale of surplus property owned by the City of Clearwater
located at the Southwest Corner of Prospect Avenue and Park Street, legally described
as Tract 3 of the Plat Mediterranean Village in the Park, as recorded in Plat Book 125,
Pages 44-46 of the Public Records of Pinellas County, Florida, to the Clearwater
Community Redevelopment Agency (CRA) with a purchase price of$260,000; and
authorize the appropriate officials to execute same. (consent)
In July 1999, the City of Clearwater acquired, via a HUD grant (Grant), the
.41-acre property along with 3 other parcels to utilize in the Prospect Lake
Project for Stormwater utilities.
The City was able to complete the Prospect Lake Project on less land than
originally expected, resulting in excess land being encumbered by the Grant
restrictions. To free up the land for redevelopment, the prorated portion of the
Grant needed to be reimbursed to HUD. The City has reimbursed HUD a net
expenditure of$82,774.68 for this property and is now free of any HUD
restrictions or obligations.
An independent appraisal was performed on the property on June 7, 2018 by
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Jim Millspaugh and Associates. The appraisal report determined that the fair
market value of the lot is $260,000.00.
At the April 4, 2019 council Meeting, the City Council approved the declaration of
surplus property to be purchased by the CRA for the $260,000 appraised value.
The CRA's intent is to issue a Request for Proposals to seek redevelopment
opportunities for the site.
6.9 Approve a two-year extension of the Parking Consultant of Record Professional Services
Agreements and authorize the appropriate officials to execute same. (consent)
On August 4, 2016, City Council approved Agreements for three Parking
Consultants: Tim Haahs, Kimley Horn and Associates, Inc., and Walker Parking
Consultants, for Parking Consultants per RFQ 36-16 based on their
qualifications. The Agreements are for a three-year term with option to extend
for two years.
The City wishes to exercise the option to extend the Agreement via an
addendum for two additional years, August 1, 2019 through July 31, 2021.
In response to questions, Engineering Assistant Director Tara Kivett said
Kimley-Horn is the same engineering firm that conducted the most recent
parking study. Before future work orders are issued, staff anticipates the firm
demonstrate a higher level of competence.
In response to a concern, the City Manager said the parking study provided
to Council was a draft report. It is not uncommon for staff to review the
consultant's work and request corrections. That did not occur, he would not
hold the firm completely responsible.
6.10Approve a two-year extension for Architect of Record (AOR) Professional Services
Agreements and authorize the appropriate officials to execute same. (consent)
June 19, 2014, City Council approved seven firms, including: Fowler
Associates, Architects, Inc., Harvard Jolly, Inc., Klar and Klar Architects, Inc.,
Long and Associates Architects/ Engineers, Inc., Plisko Architecture, P.A.,
Wannamacher Jensen Architects, Inc., and Williamson Dacar Associates, Inc.,
as AOR per RFQ 11-14 based on their qualifications. The Agreements are for a
five-year term with option to extend for two years.
The City wishes to exercise the option to extend the Agreements via an
addendum for two additional years, June 20, 2019 through June 19, 2021.
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In response to questions, Engineering Assistant Director Tara Kivett said the
firms could be used for Imagine Clearwater work but that would depend on
how the project phases are broken down. Stantec will be the lead designer
on Imagine Clearwater. The architect of record is a continuing services
contract; statutes allow these contracts for construction projects valued at
less than $2 million or for a study with fees less than $200,000.
6.11Approve the new four-year Engineer of Record (EOR) Professional Services
Agreements, as listed, and authorize the appropriate officials to execute same. (consent)
In accordance with Florida Statute 287.055 - Consultants Competitive
Negotiation Act, on March 14, 2019, Request for Qualifications (RFQ 26-19)
was released soliciting responses from area consulting firms to provide
professional engineering services under a continuing services agreement, or
Engineer of Record (EOR).
A selection committee of staff from Engineering, Public Utilities, General
Services, and Parks and Recreation Departments reviewed 54 responses
received on April 18, 2019. The committee selected 16 new firms and chose to
retain 27 incumbent firms. Evaluations are based on the firm's municipal
experience and qualifications; approach for meeting project timelines and
construction budget; familiarity with the City Ordinance, codes, procurement,
contract specifications and standards; and quality management approach.
The EOR Professional Services Agreements shall be for a four-year term with
the City reserving the right to implement a mid-term qualification solicitation
based upon the needs of the City.
The incumbent EOR's retained are:
Advanced Engineering & Design Inc., Aecom Technical Services Inc., Ardurra
Group Inc. DBA King Engineering, Atkins North America Inc., Biller Reinhart
Engineering Group Inc., Brown and Caldwell, Cardno Inc., Compass
Engineering & Surveying Inc. DBA Deuel &Associates, Cribb Philbeck Weaver
Group Inc., Cumbey & Fair Inc., Driggers Engineering Services Inc., Erickson
Consulting Services Inc., Geosyntec Consultants Inc., GHD Services Inc., HW
Lochner Inc., Jones Edmunds &Associates Inc., Kisinger Campo & Associates
Corp., McKim & Creed Inc., Metzger + Willard Inc., Pennoni Associates
Inc./McCarthy and Associates, Reiss Engineering Inc., Reuben Clarson
Consulting, Taylor Engineering Inc., Terracon Consultants Inc., Tetra Tech Inc.,
Bill Woods Consulting Inc., WSP USA Inc.
The new EOR's selected are:
Advanced Systems Engineering Inc., Arcadis US Inc., AREHNA Engineering
Inc., Black & Veatch Corp., Carollo Engineers Inc., Genesis Halff Inc., George F
Young Inc., Hazen and Sawyer, KPI Engineering Inc., Long &Associates
Architects/Engineers Inc., Mead and Hunt Inc., Patrick Engineering Inc., Stantec
Consulting Services Inc., Tierra Inc., Wantman Group Inc., Wright-Pierce Inc.
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7. Fire Department
7.1 Amend the Clearwater Code of Ordinances Section 2.453, Miscellaneous Provisions,
adding subsection (g), Missing Benefit Recipients relating to the Clearwater Firefighters'
Supplemental Pension and Retirement Plan and pass Ordinance 9297-19 on first
reading.
With changes to the Internal Revenue Code (IRC) and its associated
Regulations, as well as guidance from the Internal Revenue Service (IRS) and
recent litigation, the Miscellaneous Provisions Section is being amended to add
subsection (g), Missing Benefit Recipients. This provision is in accordance with
a recent IRS Programs Compliance Memorandum that requires plans to have
an approved method of locating terminated individuals who are do benefits from
the plan.
7.2 Approve a Contract for Purchase of Real Property located at 601 S. Hercules Ave by the
City of Clearwater of certain real property owned by Hercules Avenue Church of Christ at
Clearwater, Inc., with a purchase price of$700,000 and total expenditures not to exceed
$705,300; authorize the appropriate officials to execute same, together with all other
instruments required to affect closing. (consent)
An independent appraisal was performed on the property on April 11 th, 2019 by
Jim Millspaugh and Associates. The appraisal report determined that the fair
market value of the property is $700,000.
Other notable terms:
The City will have 60 days to conduct due diligence.
Closing will occur within 120 days of the effective date and may be extended by
either party for an additional 60 days.
Acquisition Costs:
Purchase Price $700,000
Survey 4,300
Closing Costs 1,000
TOTAL $705,300
The land will be used for building a new fire station, replacing Fire Station 47
currently located at 1460 Lakeview Road. This site was provided to the City as
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an option to purchase and after continuous review of nearby land, this site
would diminish the overlap from the Fire Station 45 relocation, meet the
response requirements for the area served, and provide space for modern fire
station requirements.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project FDO0190002, Station 47
Replacement, to fund this contract.
In response to questions, Fire Chief Scott Ehlers said staff met with
surrounding business representatives, to include the residential property
owner on the backside. Staff received no negative comments, all were
receptive to the proposed fire station. Staff also met with the Clearwater High
School principal. He said he also discussed the new fire station with
residents at Imperial Oaks during Neighborhoods Day. Staff has been
working for several years on finding a site that was large enough to
accommodate a fire station and a location that would maintain the City's
response time rating. Per the contract with Pinellas County, the City must
maintain a 7.5-minute response time 90% of the time. He said travel time to
call location is 5 minutes. Chief Ehlers said when fire station 45 was
relocated further east, it began overlapping Fire Station 47's response. The
City Manager said the current station site will eventually be surplused.
8. Planning
8.1 Amend the Clearwater Community Development Code, Section 5-1002, changing the
composition of the of the Public Art and Design Board to include a representative from
the Clearwater Arts Alliance, Inc. and a representative from Creative Pinellas and pass
Ordinance 9249-19 on first reading.
The Clearwater Arts Foundation and the Pinellas County Arts Council have both
been dissolved and renamed the Clearwater Arts Alliance, Inc. and Creative
Pinellas, respectively.
The proposed code change updates the organizations with their current names.
8.2 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 3040 Terrace View Lane and pass ordinances 9279-19, 9280-19, and 9281-19 on
first reading. (ANX2019-04011)
This voluntary annexation petition involves 0.197 acres of property consisting of
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one parcel of land occupied by a single-family home. The parcel is located on
the north side of Terrace View Lane approximately 500 feet west of North
McMullen Booth Road. The applicant is requesting annexation in order to
receive sanitary sewer service from the City as part of the Kapok Terrace
Sanitary Sewer Extension Project. The property is located within an enclave and
is contiguous to existing city boundaries to the south. It is proposed that the
property be assigned a Future Land Use Map designation of Residential Low
(RL) and a Zoning Atlas designation of Low Medium Density Residential
(LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The property currently receives water service from the City. Collection of
solid waste will be provided to the property by the City. The applicant has
paid the required sewer impact fee in full and has been connected to the
city's sewer system. The property is located within Police District III and
service will be administered through the district headquarters located at
2851 N. McMullen Booth Road. Fire and emergency medical services
will be provided to this property by Station #49 located at 565 Sky Harbor
Drive. The City has adequate capacity to serve this property with
sanitary sewer, solid waste, police, fire and EMS service. The proposed
annexation will not have an adverse effect on public facilities and their
levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category to
be assigned to the property is consistent with the Countywide Plan
designation. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to the property is Low Medium Density Residential (LMDR). The use of
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the subject property is consistent with the uses allowed in the District
and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the City's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing city limits
to the south; therefore, the annexation is consistent with Florida Statutes
Chapter 171.044.
8.3 Provide direction on the proposed Development Agreement between East Shore
International Enterprises, LLC and 411 E S (the property owner) and the City of
Clearwater, providing for the allocation of eight units from the Hotel Density Reserve
under Beach by Design and confirm a second public hearing in City Council Chambers
before City Council on July 18, 2019 at 6:00 p.m., or as soon thereafter as may be heard.
(HDA2019-03001; 400/405/408/409/411 East Shore Drive).
The current proposal is to demolish all structures on the 1.115-acre site and
build a single, six-floor hotel with 74 hotel rooms (66.367 units per acre) and a
57-slip marina facility with 22 slips available to the public and 35 slips available
only to guests of the hotel. The 74 proposed units include 55 units otherwise
permitted by the Resort Facilities High Future Land Use classification, an
additional eight units from the Hotel Density Reserve through Beach by Design
and an additional 11 units which the applicant intends to transfer to the site
through a Level Two Transfer of Development Rights application. The building
will be 65 feet in height (from Base Flood Elevation) to roof as otherwise
permitted utilizing the Height Bonus Schedule for the Marina District of Beach
by Design for property totaling one acre or more on both sides of East Shore
Drive and the provision of a publicly accessible Boardwalk. The proposal
includes a tropical modern architecture, which is consistent with and
complements the tropical vernacular envisioned in Beach by Design.
The site consists of four parcels three of which are located on the east side of
East Shore Drive with one on the west side. All four parcels will need to be
joined together through a unity of title and lot combination request prior to the
issuance of any permits. The parcels on the east side of East Shore will
contain the hotel and 22-slip marina facility component as well as 35 slips
reserved for guests of the hotel only. The parcel on the west side of East Shore
Drive will contain a 43-space surface parking lot accessed via a single driveway
along East Shore Drive. The parcels on the east side of East Shore Drive
containing the hotel will be accessed via four driveways from East Shore Drive.
An egress-only driveway will be located at the north side of the site, a two-way
driveway at the south and a short, northbound, drop-off area constitute the
remaining two driveways. The primary pedestrian entrance and lobby of the
building will be centrally located along East Shore Drive on the ground floor.
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The ground floor of the building will also include bike racks, a solid waste
component, storage space and an additional 57 parking spaces. Overall,
parking will be split between self-service (44 spaces) and valet (56 spaces).
The ground floor will also include a patio and pool at the southeast corner of the
site. A publicly-accessible boardwalk consistent with Beach by Design is
proposed along the entire length of the property along Clearwater Harbor. A
walkway between East Shore Drive and the boardwalk will be provided along
the south side of the site. The Development Agreement includes specific
language for the inclusion of the boardwalk and walkway. The second floor will
contain 14 hotel units as well as an office, clubrooms, bar and assorted
back-of-house components. Floors three through six will include 15 hotel units
each. No additional amenities are proposed. It should be noted that pursuant to
the Marina District provisions of Beach by Design a property located on
Clearwater Harbor providing a 15-foot wide publicly accessible boardwalk may
request a height bonus of up to 80 feet where the proposal, providing such a
boardwalk, is proposed at 65 feet in height. In addition to the proposed
boardwalk, the applicant is also providing a publically-accessible seating
pavilion on the hotel property and adjacent to the proposed boardwalk adding
further to the pedestrian experience.
All existing docks will be removed and replaced with two docks containing a
total of 57 slips of which 35 will be for the exclusive use of hotel guests and 22
will be for public use. This will result in two uses being established on the
property; a hotel and a marina facility. A marina facility is defined in the
Community Development Code (Article 8) as a use of land involved in the
operation of a marina including structures and activities normally integral to the
operation of a marina, such as servicing, fueling, pumping-out, chartering,
launching, and dry-storage of boats and boating equipment. A marina is defined
as any structure constructed on pilings over open water or supported by
flotation on the water which provides three or more boat slips for the purpose of
sale or lease. The Development Agreement includes specific language to limit
the specific activities which may take place on the site ensuring that the "marina
facility" component of the site will be compatible with the overnight
accommodations component of the site as well as adjacent and surrounding
uses. Specifically, activities such as servicing, fueling, pumping-out,
commercial chartering and/or and dry-storage of boats and boating equipment
be strictly prohibited and that the marina slips shall be limited to sale and/or
lease to privately-owned boats rather than commercial vessels for hire.
Consistency with the Community Development Code (CDC):
Minimum Lot Area and Width:
The subject property is 48,553 square feet in area (uplands) and approximately
300 feet wide. The proposed lot area and width exceed the requirements of the
Community Development Code.
Minimum Setbacks:
The conceptual site plan depicts setbacks to building of five feet along the front
(west) along East Shore Drive, side (north and south) setbacks of 42 and 27
feet, respectively and a rear (east) setback of 18 feet. The proposed setbacks
may be approved as part of a Level Two Flexible Development (FLD)
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application, subject to meeting the applicable flexibility criteria of the Community
Development Code. The Marina District of Beach by Design specifically permits
front setbacks as low as zero feet for overnight accommodation uses.
Maximum Height:
Section II.C. Height Bonus Schedule for the Marina District within Beach by
Design specifically addresses height. The proposal provides for a building 65
feet in height as measured from BFE where a height of up to 80 feet is
permitted for overnight accommodations on properties of at least one acre on
both sides of East Shore Drive within the Marina District and which also provide
a publicly accessible boardwalk as consistent with the Marina District of Beach
by Design. The proposed height is also permitted by the CDC subject to
meeting the applicable flexibility criteria of the CDC and as approved as part of a
Level Two Flexible Development (FLD) application and as otherwise limited by
Beach by Design.
The height of the proposed building is consistent with the design guidelines as
well as the specific requirements pertaining to height contained within the
Marina District section of Beach by Design.
Minimum Off-Street Parking:
The 74-room overnight accommodation use with a 22-slip marina facility
requires a minimum of 100 off-street parking spaces with 1.2 spaces per unit
(89 spaces) for the hotel component and one space per two slips (11 spaces)
for the 22-slip marina facility component. A total of 100 parking spaces are
provided where 100 spaces are required with 57 spaces located on the ground
floor of the hotel building and 43 spaces located within a surface parking lot on
the west side of East Shore Drive. This is consistent with the applicable
Sections of the CDC.
Landscaping:
While a formal landscape plan is not required to be submitted for review at this
time, the conceptual landscape areas depicted on the site plan show that
adequate spaces for foundation landscaping will be provided along the street
frontage and along the rights-of-way facing sides of the surface parking lot as
required by Section VII.F of the Design Guidelines within Beach by Design.
Since no perimeter landscape buffers are otherwise required in the Tourist (T)
District, the proposed landscape areas meet or exceed what is required. It is
noted, however, that flexibility, if necessary, may be requested as part of a
Comprehensive Landscape Program which would be reviewed at time of formal
site plan approval.
Consistency with Beach by Design:
Marina District
Specific development parameters provided within the Marina District section of
Beach by Design address a range of items including a maximum height (80 feet
for properties spanning both side of East Shore Drive and at least one acre in
size), minimum building setbacks (zero feet along front property lines for
overnight accommodation uses and at least 25 percent of the building height
along sides), pavement setbacks (at least five feet).
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Design Guidelines:
A review of the provided architectural elevations and massing study was
conducted and the proposed building does appear to be generally consistent
with the applicable Design Guidelines established in Beach by Design. It is
noted, however, that a more formal review of these Guidelines will need to be
conducted as part of the final site plan approval process.
Hotel Density Reserve:
The project has been reviewed for compliance with those criteria established
within Beach by Design concerning the allocation of hotel rooms from the
Reserve. The project appears to be generally consistent with those criteria,
including that the development comply with the Metropolitan Planning
Organization's (MPO) countywide approach to the application of traffic
concurrency management for transportation facilities. The submitted Traffic
Impact Study concludes that traffic operations at nearby intersections and on
adjacent roadways would continue at acceptable levels of service.
Standards for Development Agreements:
The proposal is in compliance with the standards for development agreements,
is consistent with the Comprehensive Plan and furthers the vision of beach
redevelopment set forth in Beach by Design. The proposed Development
Agreement will be in effect for a period not to exceed ten years, meets the
criteria for the allocation of rooms from the Hotel Density Reserve under Beach
by Design and includes the following main provisions:
■ Provides for the allocation of eight units from the Hotel Density Reserve;
■ Requires the developer to obtain building permits and certificates of
occupancy in accordance with Community Development Code (CDC)
Section 4-407;
■ Requires the developer to provide a publically accessible boardwalk to
utilize the Height Bonus in accordance with Beach by Design;
■ Requires the return of any hotel unit obtained from the Hotel Density
Reserve that is not constructed;
■ Prohibits the conversion of any hotel unit allocated from the Hotel Density
Reserve to a residential use and requires the recording of a covenant
restricting use of such hotel units to overnight accommodation usage;
■ Provides evidence that the development complies with the Metropolitan
Planning Organization's (MPO) countywide approach to the application of
concurrency management for transportation facilities, and includes a
transportation analysis conducted for the development;
■ Provides that all units in a hotel receiving units from the Reserve shall be
made available to the public as overnight transient hotel guests at all times
through the required hotel reservation system;
■ That no hotel room in a hotel allocated units from the Reserve will have a full
kitchen;
■ That a reservation system shall be required as an integral part of the hotel
use and there shall be a lobby/front desk area that must be operated as a
typical lobby/front desk area for a hotel would be operated; and
■ Requires a legally enforceable mandatory evacuation/closure covenant that
the hotel will be closed as soon as practicable after a hurricane watch that
includes Clearwater Beach is posted by the National Hurricane Center.
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Changes to Development Agreements:
Pursuant to Section 4-606.1., CDC, a Development Agreement may be
amended by mutual consent of the parties, provided the notice and public
hearing requirements of Section 4-206 are followed. Revisions to conceptual
site plans and/or architectural elevations attached as exhibits to this
Development Agreement shall be governed by the provisions of Section 4-406,
CDC. Minor revisions to such plans may be approved by the Community
Development Coordinator. Other revisions not specified as minor shall require
an amendment to this Development Agreement.
In response to questions, Interim Assistant City Manager Michael Delk said
Frenchy's owns some property to the north. Senior Planner Mark Parry said
the project will provide a publicly accessible walkway on the south side that
will be dedicated for access from East Shore Drive to the boardwalk. The
Applicant is proposing sidewalks on both sides on their portion of the
property. There will be a surface parking lot across the street. The proposed
project will be a limited service hotel with a lobby and an attendant. Mr. Parry
said the Applicant is looking for a flag hotel. He said staff has not received
any comments related to the proposed project.
8.4 Authorize an agreement between the City of Clearwater and Forward Pinellas, to receive
a Complete Streets Concept Planning Grant in the amount of$50,000 to prepare a
Complete Streets Concept Plan for Fort Harrison Avenue from Belleair Road to the
merge at Myrtle Avenue/Alternate US 19, authorize the appropriate officials to execute
same, and adopt Resolution 19-09.
In October 2018, Forward Pinellas sent out a call for Complete Streets projects,
asking local governments to submit applications to request funding for their
Complete Streets projects. The Forward Pinellas Complete Streets Program
provides annual, competitive funding for both the planning and construction of
Complete Streets projects countywide.
The Planning and Development Department applied for a Complete Street
Concept Plan grant for Fort Harrison Avenue from Belleair Road to the merge
with Myrtle Avenue/Alternate US 19. The project scope connects three major
destinations, Morton Plant Hospital Campus, Downtown and the future Imagine
Clearwater waterfront redevelopment, and the North Marina Area. A significant
portion of the project corridor is within the Downtown Clearwater
Redevelopment Area and both Downtown and the Morton Plant Hospital area
are designated Activity Centers in the City's Comprehensive Plan. The City's
primary goal for this Project is to develop a Complete Streets Concept Plan that
will enhance safety, mobility, and accessibility while also considering the land
use contexts and character surrounding the corridor.
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Council Work Session Meeting Minutes June 17, 2019
Residents and businesses see the potential to make Fort Harrison Avenue
safer, more livable, and a better street for businesses. Complete Street
improvements on this road would work in harmony with a broad spectrum of
City and countywide plans, especially those addressing designated activity
centers on both ends of the Project.
This project will complement the recently completed Florida Department of
Transportation's Alternate US 19 study. The Fort Harrison Avenue Concept Plan
is expected to comprehensively guide the corridor design improvements by
utilizing the principles of Complete Streets and the best practice designs
outlined in the City's Complete Streets Implementation Plan.
On March 13, 2019, Forward Pinellas selected the City to receive one of the
Complete Streets grants in the amount of$50,000 to be matched by the City.
The grant funding will be used for consulting services to produce a
comprehensive concept plan and assist with community outreach. The
estimated cost of Complete Street conceptual planning for the 3.21-mile Project
is $100,000; $50,000 from Forward Pinellas, $25,000 from the city, and $25,000
in-kind support from city staff.
The City would be contractually obligated to complete the project activities by
June 30, 2020, consistent with the agreement.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 010-01420-530100, Professional Services, to
fund the City's portion of this agreement.
Transportation Planner Ric Hartman said there appears to be a disconnect
from moving over to Myrtle Avenue given the way the street is designed.
Staff expressed this concern with the consultant in hopes of improving traffic
flow to Myrle Avenue. He said staff is working closely with Traffic Operations
during plan development.
8.5 Approve the Complete Streets for Clearwater Implementation Plan for the city of
Clearwater and adopt Resolution 19-08.
The provision of adequate transportation facilities and infrastructure for all
modes of travel is one of the most important components needed to support
future redevelopment in the city. Providing safe, multimodal choices is
necessary to accommodate future growth without sacrificing roadway
efficiency. Complete Streets are important for several reasons. They provide
people of all ages and abilities with safe and comfortable travel by balancing the
needs of people using different transportation modes within the overall system.
Complete Streets provide people with accessibility helping them get to their
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Council Work Session Meeting Minutes June 17, 2019
destinations using a variety of methods, and create a more equitable
transportation system, as not all residents own vehicles or are able to drive.
Complete Streets also address safety issues and locations where there is a
perceived lack of safety, and Complete Streets support the economy by
providing local businesses, employees, and our significant number of tourists
with more attractive multimodal choices and active streetscapes.
The Planning and Development Department presented the City Council on May
15, 2017, with a roadmap to develop a citywide Complete Streets
Implementation Plan that would set the foundation for a transportation system
and street network that encourages mobility using a variety of travel modes.
Understanding the importance of Complete Streets, the City Council authorized
a work order with Kimley-Horn and Associates on December 7, 2017, to
prepare the Complete Streets Implementation Plan which kicked off in early
2018.
With assistance from the consultant team and internal departments, the
Planning and Development Department worked with stakeholders from
throughout the city to identify mobility and infrastructure concerns and desires to
be addressed by the plan. Public outreach included:
• three Complete Streets Advisory Committee meetings held on May 1,
July 10, and December 4, 2018;
• three community workshops held on October 23, October 24, 2018, and
February 12, 2019;
• public outreach at special events, and
• online messaging through the city's list serve, Next Door forums, and a
MetroQuest survey which was taken by 921 people and generated 190
comments.
The Complete Streets for Clearwater Implementation Plan (Plan) was created
to establish a framework for the city and its departments to coordinate and
achieve Complete Streets designs and implementation. Streets include the
entire right-of-way, not just curb to curb, and it is important to plan, design, and
build streets with all users in mind, while also being flexible enough to address
changes to the transportation and land use contexts.
1. Section 1, the Introduction (pages 8-17),justifies the need for Complete
Streets and the goals of the city and community. It explains why Complete
Streets are necessary, establishes Guiding Principles, and summarizes
existing conditions and future considerations within the city of Clearwater. A
common theme that emerged from public outreach was that streets need to
serve people first and foremost.
2. Section 2, Flexible Street Design (pages 18-53), provides a framework for
changing how streets are designed -from primarily serving a single mode,
automobile travel, into a modern street design process that considers how
all people and modes use the transportation network. The Plan discusses
the importance of understanding existing infrastructure and plans, including
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Council Work Session Meeting Minutes June 17, 2019
the right-of-way available, characteristics of the street, or other corridor
studies/plans as part of the design process, and acknowledges that design
adjustments may be required. The flexible street design framework section
includes:
• A toolkit of design details for streets to be added to planning and
engineering guidelines
• Modifications of the conventional decision-making process to refocus on
three main characteristics during the design process:
o Street type - thoroughfare, community connector, local collector,
or local street, based on the function of the road, safety, and
modal options.
o Existing infrastructure and plans -what are the opportunities and
limitations in applying the Complete Streets design criteria.
o Land use context - Suburban, Urban Residential, Urban General,
Urban Edge, or Urban Core, and two special districts (US 19 and
Industrial).
• A series of matrices and maps showing the different context zones and
street types and a series of context design matrices. The matrices
provide planning-level guidance that address different parts of a street:
the Pedestrian Realm, Curb and Gutter, and the Traveled Way.
Guidance is provided for preferred sidewalk widths, bicycle
recommendations, transit recommendations, desired operating speeds,
and other street characteristics, such as street lane widths and
crossings is calibrated to the land use context and street type.
3. Section 3, Actions for Implementation (pages 54-69), identifies actions to
ensure that Complete Streets principles are a foundational part of
infrastructure projects in the city. The twenty-five recommended actions are
grouped by timeframe (short-term, mid-term, long-term, and on-going), and
are divided into four themes:
• Policy and Regulatory Improvements: Adopting a Complete Streets
policy and amending regulations for consistency with the Complete
Street designs in Section 2 is an important step for the transportation
planning, design, and maintenance processes provided for in the Plan.
• Project Delivery and Process Improvements: Projects that impact
streets may come from one of several city departments, outside
agencies, or private developers. Creating a multi-department review
process is important to success and a project review flow chart is
provided.
• Capital Improvements Projects: These typically higher-cost projects
result in the construction of the physical improvements needed to create
a well-designed and interconnected multimodal transportation network.
Planning and Development will coordinate design recommendations and
concepts with other departments, particularly Engineering and Parks
and Recreation, to ensure that they are feasible, constructible, and
address maintenance, drainage, and utilities.
• Performance Measures: Recognizing the importance of measuring and
evaluating performance of projects to determine effectiveness, this
section establishes performance measures for each Guiding Principle
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Council Work Session Meeting Minutes June 17, 2019
identified in Section 1.
By adopting Resolution 19-08, City Council is approving the Complete Streets
for Clearwater Implementation Plan (Exhibit A) and the information contained
within.
Kimley-Horn Consultant Jared Schneider provided a PowerPoint
presentation.
The Council recessed from 11:04 a.m. to 11:11 a.m.
In response to questions, Transportation Planner Ric Hartman said the
complete streets plan will act as a toolkit that could be utilized on other city
streets. There were approximately 1,000 individuals who participated in the
community engagement meetings; the public input on Drew Street and Ft.
Harrison Avenue is guiding the plan. He said the template can be used for
micro-mobility, addressing where it would serve best and the type of facilities
needed. Mr. Hartman said complete streets considers how street design
impacts the distribution of traffic.
9. Marine & Aviation
9.1 Approve the Joint Participation Agreement (JPA) G1941 between the City of Clearwater
and the State of Florida Department of Transportation (FDOT), authorize a $15,000
transfer from Airpark Fund Reserves, authorize the appropriate officials to execute same
and adopt Resolution 19-12.
FDOT JPA Agreement G1941 provides for a $75,000 (80%/20%)Aviation Grant
for the Clearwater Airpark. This grant will fund the installation of a entry gate
security office to be used by city Security Aides, allowing for controlled access
onto airport property after hours. The Agreement outlines the FDOT contributing
$60,000 and City providing a $15,000 match.
APPROPRIATION CODE AND AMOUNT:
A mid-year budget amendment will establish Capital Improvement Project
G1908, Clearwater Airpark FDOT Security Grant, recognizing a transfer of
Airpark Fund reserves of$15,000 to provide required matching funds.
USE OF RESERVE FUNDS:
Funding for this agreement will be provided by mid-year budget amendment
allocating Airpark Fund reserves in the amount of$15,000 to capital
improvement project G1908, Clearwater Airpark FDOT Security Grant. The
remaining balance of Airpark Fund reserves after 25% working capital reserves
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Council Work Session Meeting Minutes June 17, 2019
is approximately $490,000 or 176% of the current Airpark Fund operating
budget.
10. Public Utilities
10.1Approve Purchase Orders to Rexel in the amount of$95,100.69, Instrument Specialties
Inc. in the amount of$6,385 and Graybar in the amount of$9,665.69 for the Water
Treatment Plant 1 (WTP 1) Programmable Logic Controller (PLC) Upgrades Project
(17-0041-UT) and authorize the appropriate officials to execute same. (consent)
The City of Clearwater's WTP 1 control system includes PLC equipment that is
obsolete and being phased out of production by the manufacturer. This project
will install updated PLC equipment at WTP 1. Equipment includes PLC's, alarm
autodialer, and network communications devices for the plant control system.
December 13, 2018, City Manager approved a work order for design and
installation engineering services required to implement updated programmable
logic controller equipment at WTP 1 to McKim & Creed in the amount of
$69,647. The City requested McKim & Creed provide equipment selection
assistance and the following quotes were obtained.
The Rexel purchase order (PO) will provide current generation Allen Bradley
PLCs and is the only distributor authorized by Rockwell Automation to sell Allen
Bradley products in the geographic area in which WTP 1 is located. The
Instrument Specialties Inc. PO will provide updated Raco Alarm Autodialer
equipment and is the only supplier of Raco Manufacturing products. The
Graybar PO was the lowest complete bid provider of updated network
communications equipment. The new project value is $180,798.38.
The City of Clearwater's Public Utilities Department is responsible for owning,
operating, and maintaining WTP 1 Facilities.
APPROPRIATION CODE AND AMOUNT:
3217321-563800-96764
Funds are available in capital improvement project 321-96764, RO Plant
Expansion Res 1, to fund these purchase orders.
11. Economic Development and Housing
11.1Approve the 2019 Affordable Housing Inventory List pursuant to requirements of Chapter
166.0451, Florida Statutes, adopt Resolution 19-10.
The 2006 Legislature amended Chapter 166, Florida Statutes, adding Section
166.0451 entitled "Disposition of municipal property for affordable housing." The
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Council Work Session Meeting Minutes June 17, 2019
state statute includes that the governing body of each municipality must review
the proposed affordable housing inventory list at a public hearing and may
revise the list at the conclusion of the hearing. Following the public hearing, the
local governing body must adopt a resolution that includes an inventory list of
such property deemed appropriate for affordable housing development.
Section (1) of the statutory amendment requires that every three years each
municipality prepare an inventory list of all real property within its jurisdiction to
which the municipality holds fee simple title that is appropriate for use as
affordable housing. Therefore, the 2019 Affordable Housing Inventory List
includes the address and legal description of each property and specifies
whether the property is vacant or improved.
The previous list was approved by City Council in 2016 and was updated in
2017 to include a total of nine properties. Resolution 19-10, as drafted,
proposes twenty parcels to which it has title as appropriate for use as affordable
housing. The increase in properties on the 2019 Affordable Housing Inventory
List is primarily due to recent increased foreclosure activity by the City.
In response to questions, Economic Development and Housing Assistant
Director Chuck Lane said current city code does not allow for tiny homes.
Interim Assistant City Manager Michael Delk said a city ordinance allowing
tiny homes is needed in order to have a site zoned for tiny homes.
Staff was directed to provide a map overlay of the listed properties.
12. Official Records and Legislative Services
12.1 Reappoint Michael Mack and Edward T. O'Brien Jr. to the Marine Advisory Board with
terms to expire May 31, 2023. (consent)
APPOINTMENT WORKSHEET
BOARD: Marine Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
CHAIRPERSON: Edward T. O'Brien
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Council Work Session Meeting Minutes June 17, 2019
MEETING DATES: 2nd Wed., 8 am (Quarterly)
PLACE: Chambers, Main Library
APPTS. NEEDED: 2
THE FOLLOWING ADVISORY BOARD MEMBERS HAVE TERMS WHICH
HAVE EXPIRED AND NOW REQUIRE REAPPOINTMENT FOR A NEW
TERM. (AT THIS TIME THERE ARE NO OTHER APPLICATIONS ON FILE)
1. Michael Mack -2981 Castle Woods Ln., 33759 - Retired/Credit Officer
Original Appointment: 7/20/17
(0 Absence in the past year)
Interest in reappointment: Yes
(was filling unexpired term until 3/31/19)
2. Edward T. O'Brien Jr. - 3376 Ferncliff Ln., 33761 - Retired/College
Psychology Professor
Original Appointment: 7/17/14
(1 Absence in the past year)
Interest in reappointment: Yes
(was serving 1st term until 3/31/19)
Zip codes of current members on board:
2 at 33759
2 at 33761
1 at 33764
2 at 33767
12.2Appoint one member to the Parks and Recreation Board with term to expire May 31,
2023.
APPOINTMENT WORKSHEET
BOARD: Parks and Recreation Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
CHAIRPERSON: Mark Rodriguez
MEETING DATES: Quarterly (4th Tues.) - Jan., April, July, Oct.
PLACE: Main Library - 6:30 p.m.
APPTS. NEEDED: 1
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Council Work Session Meeting Minutes June 17, 2019
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH
EXPIRES AND NOW REQUIRES REAPPOINTMENT FOR A NEW TERM OR
REPLACEMENT BY A NEW APPOINTEE:
1. Lisa Tuttle - 2399 Old Coach Trail, 33765 - Retired Police Officer
Original Appointment: 06/03/15
(currently serving 1st term to expire 05/31/19)
Interest in reappointment: Yes
THE NAMES BELOW ARE ALSO BEING SUBMITTED FOR CONSIDERATION
TO FILL THE ABOVE VACANCY:
1. Patrick J. Raftery - 3237 Masters Drive, 33761 - Senior Buyer/Supervisor/Jabil
2. Meg Taylor - 1423 Pinebrook Dr., 33755 - Sales Adm. Manager
Zip codes of current members on board:
2 at 33755
1 at 33759
1 at 33764
2 at 33765
1 at 33767
12.3Appoint Camille J. Hebting to the Neighborhood and Affordable Housing Advisory Board,
as the citizen who represents employers within the City of Clearwater, to fill the remainder
of an unexpired term through September 30, 2021. (consent)
APPOINTMENT WORKSHEET
BOARD: Neighborhood and Affordable Housing Advisory Board (NAHAB)
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: N/A (See Special Qualifications)
MEMBERS: 7
CHAIRPERSON: Peter Scalia
MEETING DATE: 2nd Tues. most months
PLACE: Main Library
STAFF LIAISON: Chuck Lane
APPTS. NEEDED: 1
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Council Work Session Meeting Minutes June 17, 2019
SPECIAL QUALIFICATIONS: Board to have 1 member in each: Real Estate
Professional in Connection with Affordable Housing; Clearwater Resident;
Residential Home Building Industry; Advocate for Low Income Housing;
Not-For-Profit Provider of Affordable Housing; Banking/Mortgage Industry;
Employer's Representative.
THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED AND NOW
REQUIRES REPLACEMENT BY A NEW APPOINTEE:
1. Haley Crum - (Address exempt - Guardian Ad Litem) - Business Mgmt&Law
Original appointment: 10/05/17
(was serving 1st term until 09/30/21)
(Citizen who represents employers within the City of Clearwater)
THE NAME BELOW IS BEING SUBMITTED FOR CONSIDERATION TO FILL
THE ABOVE VACANCY:
1. Camille J Hebting - 1755 Fulton Ave., 33755 - Sales&Marketing Mgr./Clearwater
Ferry Services, Inc.
(Citizen who represents employers within the City of Clearwater)
Zip codes of current members:
1 - 33703
1 - 33711
2 - 33756
1 - 33765
1 - 34222
Current Special Qualifications:
1 Citizen actively engaged as an advocate for low-income persons in
connection/affordable housing
1 Citizen actively engaged in the banking/mortgage Industry in
connection/affordable housing
1 Citizen actively engaged as a not-for-profit provider of affordable housing
1 Citizen actively engaged as a real estate professional in connection/affordable
housing
1 Citizen actively engaged in the residential home building industry in
connection/affordable housing
1 Citizen who resides within the City of Clearwater
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Council Work Session Meeting Minutes June 17, 2019
12.4Review City Council Rules.
At the April 1 work session, staff was directed to draft language that would
implement a rotation schedule for the vice mayor.
Staff is proposing to amend Rule 5, Duties of Vice-Mayor in Absence of Mayor,
as follows:
Pursuant to Charter section 2.05, "the Vice-Mayor shall act as Mayor
during the absence or inability of the Mayor to perform the duties of the
office of the Mayor." For the purpose of that section, the Mayor shall be
considered absent if there are duties of the office which must be performed
and the Mayor is not present and able to perform them.
The office of Vice-Mayor shall be rotated amongst the councilmembers
annually in the following order, commencing in 2020:
Seat 4
Seat 5
Seat 2
Seat 3
The Vice-Mayor shall change in April of each year.
In response to a question, the City Clerk said the proposed language does
not address a council vacancy, the Council would have to address vacancy
as it occurs since the schedule addresses the issue of a
councilmember serving as vice mayor in a non-election year.
13. Legal
13.1Adopt Ordinance 9296-19 on second reading, imposing a 180 day moratorium on the
use or offering for hire of motorized scooters and micromobility devices, or issuance of
any permits or franchises pertaining to micromobility hubs.
14. City Manager Verbal Reports
14.1 Imagine Clearwater - Council direction is sought to allow for staff negotiation of a contract
for services to provide full design permit capable drawings for the library enhancement
project. This single-phase project will return to Council with a completed contract for
services for City Council approval.
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Interim Assistant City Manager Michael Delk and Consultant Ted Williamson
provided a PowerPoint presentation. Mr. Delk said the Main Library
Enhancement project is a key component of Imagine Clearwater. Staff is
seeking council authority to negotiate a scope of work for plans and permit
drawings with Williamson Dacar Associates to implement the project in one
phase. The permit drawings should be completed within 90 days, with permit
plan review to occur in the Fall, Engineering would manage the contract. He
said constructing a restaurant at the library would be disruptive and staff has
reached a consensus that a casual cafe (grab-n-go) would be the best
option. A stand alone restaurant is an attractive idea and could be pursued in
the future.
In response to questions, Mr. Williamson said the current chambers would
be expanded as part of the library enhancement project, allowing access to
chambers after library operating hours. Mr. Delk said chambers will be
accessible without going through the library. Library Director Jennifer
Obermaier said computer use in the library is decreasing since individuals
are bringing in their own devices and using WIFI. The circulation of books in
public libraries is going down nationwide. The trend in libraries is more
collaborative spaces with mobile furniture, creating a demand for more
conference and study rooms. Mr. Williamson said the area near the
renovated entry would be the new gallery space that could also hold events/
functions. The cultural and historical archives on the fourth floor
would remain. He said the proposed rooftop space would be increased by
almost half, which will be covered by sliding windows. The primary access to
the rooftop would be through the elevator. Mr. Williamson said the new
rooftop space could accommodate 125 to 150 tables for an average
banquet. Finance Director Jay Ravins said currently there is not enough
funding in the Imagine Clearwater project for the library enhancement. The
library enhancement project would require internal financing since it was
never included in the Imagine Clearwater project, there is approximately$4
million in Penny for Pinellas funds in January 2020 for Imagine Clearwater.
He said the Penny funds could be advanced. Mr. Delk said the original ULI
report stated to enhance the library and integrate it more successfully with
the waterfront and the park. The City Clerk said a contract for council
approval will be presented at a future meeting.
The City Manager said when the Main Library was built, the community
focused on addressing the trends that were popular at the time, such as
computers. How the library is used and interacts with the waterfront has
evolved. Many library patrons have a reactive stance to the homeless, the
City cannot restrict homeless'access to the library. Staff has established
rules to address patrons who behave inappropriately.
There was council consensus to move forward with the library enhancement
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Council Work Session Meeting Minutes June 17, 2019
project.
Mr. Delk said that Finance has informed him that the contract requires it to
be competitively bid, he anticipates presenting the contract for council
approval in August.
In response to questions, Mr. Delk said at some point a lighting contractor
will be hired to install and program the Memorial Causeway Bridge lighting.
The lighting consultant would identify technology, schematics, and lighting
that would be acceptable to FDOT. Staff will develop a lighting plan that
would be presented to FDOT for permitting. The City Clerk suggested to
allowing staff to continue working with FDOT on a lighting plan that the
agency would support before engaging legislators; as stated recently by the
city manager, there are other projects staff is seeking FDOT approval. Staff
should exhaust the administrative process before engaging legislators. Mr.
Delk said the consultants have reported that the schematics phase
reached 85% and they expect completion within the next 60 days. Staff
anticipates issuing an RFP for a construction manager at risk within the next
60 days. Staff is trying to avoid a scenario where the current pavilion and
stage at Coachman Park is not available for Jazz Holiday. Phase 1 would
include the stage and not necessarily the structural components"
In response to a suggestion, staff could look at lighting possibilities for the
Sand Key Bridge.
15. City Attorney Verbal Reports — None.
16. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
17. Closing Comments by Mayor— None.
18. Adjourn
The meeting adjourned at 12:00 p.m.
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City of Clearwater