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04/04/2019Thursday, April 4, 2019 6:00 PM City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Council Chambers - Main Library City Council Meeting Agenda April 4, 2019City Council Meeting Agenda Welcome. We are glad to have you join us. If you wish to address the Council, please complete a Comment Card. Comment Cards are on the right-hand side of the dais by the City Clerk. When recognized, please hand your card to the Clerk, approach the podium and state your name. Persons speaking before the City Council shall be limited to 3 minutes unless otherwise noted under Public Hearings. For other than "Citizens to be heard regarding items not on the Agenda," a spokesperson for a group may speak for 3 minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of 10 minutes. Prior to the item being presented, please obtain the form to designate a spokesperson from the City Clerk. Up to 60 minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using cell phones and electronic devices during the meeting. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) 4.1 Civitan Awareness Month Proclamation 4.2 Workzone Safety Awareness Week Proclamation 4.3 Neighborly Care - David Iomaka, Executive Director 4.4 Tampa Bay Estuary Update - Ed Sherwood, Director TBEP 5. Approval of Minutes 5.1 Approve the March 21, 2019 City Council Meeting Minutes as submitted in written summation by the City Clerk. 6. Citizens to be heard re items not on the agenda Page 2 City of Clearwater Printed on 4/4/2019 April 4, 2019City Council Meeting Agenda 7. Consent Agenda The Consent Agenda contains normal, routine business items that are very likely to be approved by the City Council by a single motion. These items are not discussed, and may all be approved as recommended on the staff reports. Council questions on these items were answered prior to the meeting. The Mayor will provide an opportunity for a Councilmember or a member of the public to ask that an item be pulled from the Consent Agenda for discussion. Items pulled will receive separate action. All items not removed from the Consent Agenda will be approved by a single motion of the council. 7.1 Approve a Contract for Purchase of Real Property by the City of Clearwater of certain real property owned by The School Board of Pinellas County, Florida, with a purchase price of $1,800,000 and total expenditures not to exceed $1,825,000; authorize the appropriate officials to execute same, together with all other instruments required to affect closing; and approve the transfer of $1,825,000 from general fund reserves at mid-year to cover the cost of the purchase. (consent) 7.2 Approve a Contract with Olameter DPG, LLC, in the annual amount of $600,000, with the option for two, one-year term extensions, to provide natural gas line locating services and authorize the appropriate officials to execute same. (consent) 7.3 Approve grant funds awarded to the City from Clearwater for Youth, in the amount of $18,000 for a flag football league and track program to serve local youth and establish a special program, G1907 - Clearwater for Youth Grants, for these funds at mid-year. (consent) 7.4 Approve a Business Lease Contract between the City of Clearwater and Lutheran Services Florida, Inc. for the use of city-owned properties located at 701 N Missouri Avenue and authorize the appropriate officials to execute same. (consent) 7.5 Approve a Business Lease Contract between the City of Clearwater (City) and Hope Academy International, LLC for the use of a city-owned lot located at 918 Palmetto Avenue and authorize the appropriate officials to execute same. (consent) 7.6 Approve amendment one to Joint Partnership Agreement (JPA) between Pinellas County and the City of Clearwater for the South Myrtle Avenue from Clearwater Largo Road to Belleair Road Drainage Project (17-0059-UT) extending the expiration date to April 2021 and increasing estimated costs by $29,082.90 and authorize the appropriate officials to execute same. (consent) Page 3 City of Clearwater Printed on 4/4/2019 April 4, 2019City Council Meeting Agenda 7.7 Approve an Engineer of Record (EOR) Work Order to Jones Edmunds of Tampa, FL, in the amount of $163,000 for the Marshall Street (MS) Water Reclamation Facility (WRF) Blend Tank Mixer project (18-0057-UT), and authorize the appropriate officials to execute same. (consent) 7.8 Approve the conveyance of a Distribution Easement to Duke Energy for the installation and maintenance of a new power line and electric facilities for City of Clearwater property at 1005 N Old Coachman Road and authorize the appropriate officials to execute same. (consent) 7.9 Approve the agreement between Dunedin Blue Jays and the City of Clearwater Fire and Rescue Department to provide emergency medical services at Jack Russell Stadium for 2019 baseball events as outlined in the agreement and authorize the Fire Chief of Clearwater Fire and Rescue to execute same. (consent) 7.10 Approve the 2019 Emergency Medical Services ALS First Responder Growth Management Agreement between Pinellas County and City of Clearwater to implement EMS growth management strategies and authorize the appropriate officials to execute same. (consent) 7.11 Authorize surplus disposition of identified vehicles via auction to the highest bidder pursuant to City Code Section 2.622, Surplus Personal Property, and authorize the appropriate officials to execute same. (consent) 7.12 Reappoint Sallie Parks to the Sister Cities Advisory Board with a term to expire April 30, 2022. (consent) 7.13 Elect Councilmember Cundiff to serve as Vice Mayor. (consent) 7.14 Schedule a special council meeting on May 14, 2019 at 2:00 p.m. for the purpose of holding a strategic planning session. (consent) 7.15 Request authority to institute a civil action on behalf of the City against R.J. Kielty Plumbing, Heating and Cooling, Inc. to recover $3,232.77 for damages to city property. (consent) 7.16 Request authority to institute a civil action on behalf of the City against Diversified Landscape Maintenance and Construction, Inc. to recover $1,936.05 for damages to city property. (consent) 7.17 Appoint Councilmembers as representatives to serve on Regional and Miscellaneous Boards.(consent) 7.18 Request authority to settle case of City of Clearwater v. Eva Long, Case No. 18-5969-CI. (consent) Public Hearings - Not before 6:00 PM Page 4 City of Clearwater Printed on 4/4/2019 April 4, 2019City Council Meeting Agenda 8. Administrative Public Hearings - Presentation of issues by City staff - Statement of case by applicant or representative (5 min.) - Council questions - Comments in support or opposition (3 min. per speaker or 10 min maximum as spokesperson for others that have waived their time) - Council questions - Final rebuttal by applicant or representative (5 min.) - Council disposition 8.1 Approve the request from the owner of property addressed as 1416 Leo Lane E. to vacate a 10-ft. by 75-ft. portion of a platted Utility Easement lying in Lot 32, Skycrest Greens Addition, as recorded in Plat Book 69, Page 6 of the Public Records of Pinellas County, Florida, and pass Ordinance 9265-19 on first reading. 8.2 Declare surplus for conveyance to the City of Clearwater Community Redevelopment Agency (CRA), certain real property located at 115 S. Martin Luther King Jr. Ave, for redevelopment purposes. (APH) 8.3 Declare surplus for conveyance to the City of Clearwater Community Redevelopment Agency (CRA), certain real property located at the Southwest Corner of Prospect Avenue and Park Street, legally described as Tract 3 of the Plat Mediterranean Village in the Park, as recorded in Plat Book 125, Pages 44-46 of the Public Records of Pinellas County, Florida, for redevelopment purposes. (APH) 8.4 Declare surplus for conveyance to City of Clearwater Community Redevelopment Agency (CRA), certain real property located at the SW Corner of Cleveland St. and S. Dr. Martin Luther King Jr. Ave., legally described as; the North 282.5 feet of the East 50 feet of Block 5, according to the plat of Sarah McMullen’s Subdivision, as recorded in Plat Book 1, Page 41, Public Records of Pinellas County, Florida; together with all that part of the West 90 feet of the East 110 feet of the Northwest ¼ of the Northwest ¼ of Section 15, Township 29 South, Range 15 East, which lies between Eastwardly projections of the North and South Boundaries of the part of said Block 5 thus defined, less and except any road rights-of-way. (APH) 9. Second Readings - Public Hearing Page 5 City of Clearwater Printed on 4/4/2019 April 4, 2019City Council Meeting Agenda 9.1 Adopt Ordinance 9237-19 on second reading, annexing certain real property whose post office address is 3143 Johns Parkway, Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 9.2 Adopt Ordinance 9238-19 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 3143 Johns Parkway, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Urban (RU). 9.3 Adopt Ordinance 9239-19 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 3143 Johns Parkway, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 9.4 Adopt Ordinance 9240-19 on second reading, annexing certain unaddressed real property located approximately 820 feet south of Gulf to Bay Boulevard between 2991 Gulf to Bay Boulevard and Old Tampa Bay, Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 9.5 Adopt Ordinance 9241-19 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain unaddressed real property located approximately 820 feet south of Gulf to Bay Boulevard between 2991 Gulf to Bay Boulevard and Old Tampa Bay, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as US 19 Regional Center (US 19-RC). 9.6 Adopt Ordinance 9242-19 on second reading, amending the Zoning Atlas of the city by zoning certain unaddressed real property located approximately 820 feet south of Gulf to Bay Boulevard between 2991 Gulf to Bay Boulevard and Old Tampa Bay, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as US 19 (US 19) and Preservation (P). 9.7 Adopt Ordinance 9243-19 on second reading, annexing certain real properties whose post office addresses are 3046 Merrill Avenue, 3035 Terrace View Lane, 3050 Glen Oak Avenue North, 3012 and 3020 Lake Vista Drive, 3023 Grand View Avenue and 3077 Hoyt Avenue, all within Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 9.8 Adopt Ordinance 9244-19 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real properties whose post office addresses are 3046 Merrill Avenue, 3035 Terrace View Lane, 3050 Glen Oak Avenue North, 3012 and 3020 Lake Vista Drive, 3023 Grand View Avenue and 3077 Hoyt Avenue, all within Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL). Page 6 City of Clearwater Printed on 4/4/2019 April 4, 2019City Council Meeting Agenda 9.9 Adopt Ordinance 9245-19 on second reading, amending the Zoning Atlas of the city by zoning certain real properties whose post office addresses are 3046 Merrill Avenue, 3035 Terrace View Lane, 3050 Glen Oak Avenue North, 3012 and 3020 Lake Vista Drive, 3023 Grand View Avenue and 3077 Hoyt Avenue, all within Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). 9.10 Adopt Ordinance 9266-19 on second reading, amending the Operating Budget for the Fiscal Year ending September 30, 2019 to reflect increases and decreases in revenues and expenditures for the General Fund, Special Development Fund, Special Program Fund, Water and Sewer Fund, Marine Fund, Parking Fund, General Services Fund, Administrative Services Fund and Garage Fund. 9.11 Adopt Ordinance 9267-19 on second reading, amending the Capital Improvement Budget for the Fiscal Year ending September 30, 2019, to reflect a net increase of $5,811,509. 9.12 Continued to a date uncertain: Deny a Future Land Use Map Amendment from the Residential Low (RL) category to the Institutional (I) category for 2.61 acres of property located at 1885 County Road 193 and deny Ordinance 9235-19 on second reading. (LUP2018-11008) 9.13 Continued to a date uncertain: Deny a Zoning Atlas Amendment from the Low Medium Density Residential (LMDR) District to the Institutional (I) District for 2.61 acres of property located at 1885 County Road 193 and deny Ordinance 9236-19 on second reading. (REZ2018-12005) 10. City Manager Reports 11. City Manager Verbal Reports 11.1 Provide direction for design of Imagine Clearwater. 12. City Attorney Reports 13. Closing comments by Councilmembers (limited to 3 minutes) 14. Closing Comments by Mayor 15. Adjourn Page 7 City of Clearwater Printed on 4/4/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5891 Agenda Date: 4/4/2019 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Civitan Awareness Month Proclamation SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5672 Agenda Date: 4/4/2019 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.2 SUBJECT/RECOMMENDATION: Workzone Safety Awareness Week Proclamation SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5992 Agenda Date: 4/4/2019 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.3 SUBJECT/RECOMMENDATION: Neighborly Care - David Iomaka, Executive Director SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 2-Cv' c 1-1/(4/(q u-3 EL>eighborly R Quality is our Promise. Care is our Mission. A pioneer in elder services, Neighborly is a leader in health, nutrition, socialization, and transportation for seniors. Our Services f Adult Day Center f Nutrition Education f Senior Dining Cafe f Transportation Home Chore f Volunteer Opportunities LEARN MORE ABOUT OUR SERVICES TODAY! Locations throughout Pinellas County I Phone: (727) 573-9444 f NeighborlySeniorCare • tl Neighborly Care • www. Neighborly.org EIGHBO LY SERVICES ADULT DAY SERVICES Keep your loved ones active and engaged with: Socialization and Fun Therapeutic Activities Personalized Care NUTRITION SERVICES Enjoy a hot lunch at home or among friends: Home Meal Delivery Senior Dining Cafe One-on-one nutrition counseling What we offer: Medical Monitoring Nutritious meals Caregiver support and referrals No -cost Transportation Flexible schedule Why you should join Neighborly: Socialization Nutritious meals No -cost Transportation to Senior Dining Cafe EZ- RIDE TRANSPORTATION SERVICES 60 and over and need safe and reliable transit? Take A Neighborly Ride! Door-to-door service Courteous Drivers Wheelchair accessible transportation Drivers trained in eldercare and receive background screening HOME CHORE We can assist at home: Light chores/Repairs Door/window replacement Ramp/grab bar installation Window washing Low-cost and no -cost transit for Pinellas County residents over age 60 to: Medical appointments Group shopping or dining Senior Dining Cafe Adult Day Center Individual travel in Pinellas County I W Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5829 Agenda Date: 4/4/2019 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.4 SUBJECT/RECOMMENDATION: Tampa Bay Estuary Update - Ed Sherwood, Director TBEP SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 2019 Program Update City of Clearwater April 4, 2019 Ed Sherwood Executive Director 1991: TBEP Established 1998: Independent Special District Mission:Develop and foster partnerships to implement a science-based, management and restoration plan for the Tampa Bay estuary https://indd.adobe.com/view/cf7b3c48-d2b2-4713-921c-c2a0d4466632 Comprehensive Plan Themes 39 Separate Actions; 166 Specific Activities •Clean Waters & Sediments •Thriving Habitats & Abundant Wildlife •Informed, Engaged & Responsible Community 3 Core Themes: Since Oct. 2016, TBEP leveraged more than $16.2 Million in funding to implement projects that benefit Tampa Bay. Total staff = 6 TBEP leverages Federal, State, Local, Private & Grant Resources to Implement our CCMP TBEP sustains success through a multi- faceted approach to Bay restoration and funding. Allowing Us to Pursue Projects that Address Regional Priorities for Education, Research, Monitoring & Restoration •Coastal Ocean Acidification Monitoring •Dredged Hole Ecosystem Studies •Hard Bottom Habitat Mapping •Oyster Restoration & Algal Bloom Mitigation •Ship Wake Impacts to Sensitive Shorelines •Critical Coastal Habitat Assessment •Tampa Bay Habitat Master Plan (Update in 2019) •Freshwater Wetland Restoration •RESTORE Project Funding •Social Marketing / Behavior Change Campaigns (SSO- Private Laterals) •Tampa Bay Water Atlas •Bay Soundings On-Line Journal •Convene Stakeholder / Regional Meetings Active Projects in FY2018-19 Facilitation of the TB Nitrogen Management Consortium As part of the Tampa Bay Nitrogen Management Consortium, partners have implemented more than 470 projects resulting in 530 tons of nitrogen precluded from entering Tampa Bay since 1992. Tampa Bay now supports 41,685 acres of seagrass. Exceeding goal & historic 1950’s levels! •Public-Private Partnership •Restore America’s Estuaries •Tampa Bay Estuary Program •14 Public-Private Contributors: $5.9 Million •55 Projects funded @ $10K -$200K •Leveraging an additional $7.9 Million+ •Further Implement TBEP’s CCMP: •Water Quality Improvement •Habitat Restoration •Fish & Wildlife Protection •Environmental Education & Outreach •Applied Research Tampa Bay Environmental Restoration Fund (TBERF) Since 2013: 37 Applications in September 2018 19 Projects funded in November 2018! tbep.org/bay_mini-grants.html Florida Aquarium will be developing a red tide exhibit during World Ocean’s Day in April 2019. Give a Day for Tampa Bay! 2018-19 Season Underway Sep./Dec. 2018: 4 in Manatee Co. Jan. 2019: Rock Ponds revisit Mar. 2019: Clam Bayou Apr. 2019: Stewart Middle School May 2019: Safety Harbor Sign Up: tbep.org -> How you Can Help THANK YOU! For your continued support of this partnership program www.tbep.org facebook.com/TampaBayEstuaryProgram instagram.com/tampabayestuaryprogram youtube.com/user/TheTBEP EXTRA SLIDES Bay Mini-Grant Program Benefits the Region Blue Turtle Society purchased kayaks and trailer Kayaks were used at 9 clean-up events by 57 volunteers Friends of the Tampa Bay National Wildlife Refuges Provided funding for Title 1 student field trips to Fort DeSoto and Weedon Island Safety Harbor Restoration 198 volunteers installed 12,733 plants on 2 acres Since 2013, TBEP has garnered $4.5 Million in public & private funding to implement projects that benefit Tampa Bay through TBERF. $7.9 Million+in additional leveraged/matched funds through TBERF- funded projects. The fund is now entering its sixth year. 55 partner projects funded to date at $10K – $200K. Tampa Bay Environmental Restoration Fund (TBERF) $2.6 Million* FWCC-FWRI researchers identifying environmental and physiological cues supporting algal blooms in Old Tampa Bay. Also determining if oysters can suppress future blooms. Eckerd College researchers and students have led the region in developing monitoring and analytical techniques to assess the amount of microplastics in Tampa Bay. TBERF Benefits to the Region Hard Bottom Mapping – mapping of hard bottom habitats in the Pinellas County Aquatic Preserve. Woodstork Pond Restoration – removal of invasive plants and replacement with native plants at The Shores of Long Bayou. Safety Harbor Shoreline and Spring Restoration –Phase 2 expands shoreline restoration, removal of seawall and replacement with living shoreline. CCMP Crosswalk – A technical assistance tool for local governments to incorporate CCMP goals into their comprehensive plans. Boyd Hill Freshwater Wetland Restoration –Working with SWFWMD to restore hydrology and wetlands in Pinellas County Tampa Bay Blue Carbon Assessment – Worked with RAE to identify the carbon sequestration value of estuarine wetlands in Tampa Bay MacDill Air Force Base Living Shoreline – Worked with Tampa Bay Watch to install bagged oyster shell to encourage oyster restoration along the Interbay Peninsula Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5855 Agenda Date: 4/4/2019 Status: Agenda ReadyVersion: 1 File Type: MinutesIn Control: City Council Agenda Number: 5.1 SUBJECT/RECOMMENDATION: Approve the March 21, 2019 City Council Meeting Minutes as submitted in written summation by the City Clerk. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 City Council Meeting Minutes March 21, 2019 Page 1 City of Clearwater City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Meeting Minutes Thursday, March 21, 2019 6:00 PM Council Chambers - Main Library City Council Draft City Council Meeting Minutes March 21, 2019 Page 2 City of Clearwater Roll Call Present: 5 - Mayor George N. Cretekos, Councilmember Jay Polglaze, Councilmember Hoyt Hamilton, Vice Mayor Bob Cundiff and Councilmember David Allbritton Also Present: William B. Horne II – City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague – Official Records & Legislative Services Coordinator. To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. Unapproved 1. Call to Order – Mayor Cretekos The meeting was called to order at 6:00 p.m. in Council Chambers at the Main Library. 2. Invocation – Pastor Cesar Monterroza from First Baptist Church 3. Pledge of Allegiance -Vice Mayor Cundiff 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) – Given. 4.1 Relay for Life Weekend Proclamation April 6-7, 2019 - Jessica Sheets, Community Development Manager, American Cancer Society 5. Approval of Minutes 5.1 Approve the March 7, 2019 City Council Meeting Minutes as submitted in written summation by the City Clerk. Vice Mayor Cundiff moved to approve the March 7, 2019 City Council Meeting Minutes as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be heard re items not on the agenda Draft City Council Meeting Minutes March 21, 2019 Page 3 City of Clearwater Rudy Michalek and Richard DeSantis expressed concerns related to the development agreement with Decade Properties that Council recently approved and stated that Councilmember Hamilton should not have voted on the matter because he had voting conflict. The City Attorney said Mr. Michalek provided Council at their last meeting a complaint about an alleged voting conflict of interest he attributed to Councilmember Hamilton; the following day two lawsuits were filed pro se in circuit court. In reviewing the allegations against Councilmember Hamilton, she found many factual misstatements and believe there is no merit to the allegations. Further, the determination on whether individual councilmembers have a conflict of interest, or a voting conflict, is not a council decision. The City will be responding to the litigation in a timely manner and no further comment on pending litigation will be made. In response to a question, the City Clerk said, per Council Rules, council action with a 2-2 vote is automatically carried to the next meeting. 7. Consent Agenda – Approved as submitted. 7.1 Approve an increase to Purchase Order No. 18001102 with Ultimate CNG, LLC in the amount of $84,800, for the period March 30, 2019 through April 26, 2019, to provide mobile compressed natural gas services at the Clearwater natural gas filling station and authorize the appropriate officials to execute same. (consent) 7.2 Approve the Third Amendment to the Lease Agreement between Ruth Eckerd Hall and the City of Clearwater and authorize the appropriate officials to execute same. (consent) 7.3 Approve the First Amendment of the Amended and Restated Agreement between The Long Center Foundation (Foundation) and the City of Clearwater (City) to provide for more specific terms and conditions and authorize the appropriate officials to execute same. (consent) 7.4 Authorize an increase to Enforcement One, Inc. of Oldsmar, FL (contract number 900098) by $100,000 in Fiscal Year 18/19 for Police Vehicle Up-Fitting Services, to an amended annual total contract award of $315,000 and authorize the appropriate officials to execute same. (consent) 7.5 Accept a Drainage and Utility Easement from the property owner at 26996 US Hwy19 N, to the City of Clearwater, granting an easement over, under, across and through a portion of land lying in the Southwest 1/4 of Section 30, Township 28 South, Range 16 E Pinellas County FL, as more particularly described in Exhibit A. (consent) Draft City Council Meeting Minutes March 21, 2019 Page 4 City of Clearwater 7.6 Award a contract to Harcros Chemicals, Inc. in the annual amount of $250,000.00, for liquid Sodium Hydroxide (Caustic Soda), over a 1-year period, with 2 additional annual extensions, and authorize the appropriate officials to execute same. (consent) 7.7 Award a contract to Thatcher Chemical of Florida, Inc., of Deland, FL in the annual amount of $250,000.00, for liquid Sodium Bisulfite Solution, over a 1-year period, with 2 additional annual extensions, and authorize the appropriate officials to execute same. (consent) 7.8 Approve a Contract Extension to Palmdale Oil Company Inc., of Fort Pierce, FL on Contract No. 900492 for an amount not to exceed $150,000 until expiration of the contract on July 31, 2020, in accordance with Sec. 2.564(1)(d), Code of Ordinances - Other governmental contracts and authorize the appropriate officials to execute same. (consent) Councilmember Hamilton moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. Public Hearings - Not before 6:00 PM 8. Administrative Public Hearings 8.1 Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3143 Johns Parkway and pass Ordinances 9237-19, 9238-19 and 9239-19 on first reading. (ANX2019-01001) This voluntary annexation petition involves 0.241 acres of property consisting of one parcel of land occupied by a single family home. The parcel is located on the south side of Johns Parkway approximately 400 feet west of South Bayshore Boulevard. The applicant is requesting annexation in order to receive sanitary sewer and solid waste service from the City. The property is contiguous to existing city limits in all directions. The annexation of the property will eliminate an enclave. It is proposed that the property be assigned a Future Land Use Map designation of Residential Urban (RU) and a Zoning Atlas designation of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: • The property currently receives water service from the City. The closest sanitary sewer line is located in the adjacent Johns Parkway Draft City Council Meeting Minutes March 21, 2019 Page 5 City of Clearwater right-of-way. The applicant has paid the required sewer impact and assessment fees in full and is aware of the additional costs to extend City sewer service to the property. Collection of solid waste will be provided to the property by the City. The property is located within Police District III and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station #49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and • The proposed annexation is consistent with and promotes the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request. • The proposed Residential Urban (RU) Future Land Use Map category to be assigned to the property is consistent with the Countywide Plan designation. This designation primarily permits residential uses at a density of 7.5 units per acre. The proposed zoning district to be assigned to the property is Low Medium Density Residential (LMDR). The use of the subject property is consistent with the uses allowed in the District and the property exceeds the District’s minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan and the City’s Comprehensive Plan and Community Development Code; and • The property proposed for annexation is contiguous to existing city limits in all directions; therefore, the annexation is consistent with Florida Statutes Chapter 171.044. Vice Mayor Cundiff moved to approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3143 Johns Parkway. The motion was duly seconded and carried unanimously. Draft City Council Meeting Minutes March 21, 2019 Page 6 City of Clearwater Ordinance 9237-19 was presented and read by title only. Councilmember Hamilton moved to pass Ordinance 9237-19 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton Ordinance 9238-19 was presented and read by title only. Councilmember Allbritton moved to pass Ordinance 9238-19 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton Ordinance 9239-19 was presented and read by title only. Councilmember Polglaze moved to pass Ordinance 9239-19 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 8.2 Approve the annexation, initial Future Land Use Map designations of US 19-Regional Center (US 19-RC) and Water and initial Zoning Atlas designations of US 19 and Preservation (P) Districts for an unaddressed parcel located between 2991 Gulf to Bay Boulevard and Old Tampa Bay and pass Ordinances 9240-19, 9241-19 and 9242-19 on first reading. (ANX2019-01002) This voluntary annexation petition involves 1.68 acres of property which include 0.41 acres of uplands and 1.27 acres of submerged lands, more or less. The parcel is located approximately 820 feet south of Gulf to Bay Boulevard between 2991 Gulf to Bay Boulevard and Old Tampa Bay. The applicant owns 2991 Gulf to Bay Boulevard, abutting to the north, and is requesting this annexation so that this additional parcel is also in the City’s jurisdiction for future redevelopment of the entire site with multi-family residential. The property is located within an enclave and is contiguous to existing city limits to the north and east. It is proposed that the property be assigned a Future Land Use Map designations of US 19-Regional Center (US 19-RC) and Water and Zoning Atlas designations of US 19 and Preservation (P). The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: • The property currently does not have water or sewer service as the Draft City Council Meeting Minutes March 21, 2019 Page 7 City of Clearwater majority of the parcel is submerged land. The applicant is requesting annexation in order to develop attached dwellings primarily on the abutting parcel to the north and would include this parcel within any development application. Therefore, connection to urban infrastructure (i.e., city sewer and water) is not being requested at this time but is anticipated in the future. The applicant is aware that the required sanitary sewer and water impact and assessment fees must be paid in full prior to connection and of any additional costs to extend to the City’s sanitary sewer and water lines. The property is located within Police District III and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station #49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve this property with solid waste, police, fire and EMS service, as well as water and sanitary sewer when requested in the future. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and • The proposed annexation is consistent with and promotes the following objectives of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. • The proposed US 19-Regional Center (US 19-RC) and Water Future Land Use Map categories to be assigned to the property are consistent with the Countywide Plan designations. The US 19-Regional Center (US 19-RC) category primarily permits a mix of uses at a floor area ratio (FAR) of 2.5. The Water category is proposed to be applied to the submerged lands. The proposed zoning districts to be assigned to the property are US 19 and Preservation (P). The proposed use of the subject property as part of a larger multi-family residential development is consistent with the uses allowed in the District. The proposed annexation is therefore consistent with the City’s Comprehensive Plan, the Countywide Plan Map and Community Development Code; and • The property proposed for annexation is contiguous to existing city limits to the north and east; therefore, the annexation is consistent with Florida Statutes Chapter 171.044. Vice Mayor Cundiff moved to approve the annexation, initial Future Land Use Map designations of US 19-Regional Center (US 19-RC) and Water and initial Zoning Atlas designations of US 19 Draft City Council Meeting Minutes March 21, 2019 Page 8 City of Clearwater and Preservation (P) Districts for an unaddressed parcel located between 2991 Gulf to Bay Boulevard and Old Tampa Bay. The motion was duly seconded and carried unanimously. Ordinance 9240-19 was presented and read by title only. Councilmember Hamilton moved to pass Ordinance 9240-19 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton Ordinance 9241-19 was presented and read by title only. Councilmember Allbritton moved to pass Ordinance 9241-19 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton Ordinance 9242-19 was presented and read by title only. Councilmember Polglaze moved to pass Ordinance 9242-19 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 8.3 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3046 Merrill Avenue, 3035 Terrace View Lane, 3050 Glen Oak Avenue North, 3023 Grand View Avenue, 3077 Hoyt Avenue, 3012 and 3020 Lake Vista Drive, and pass Ordinances 9243-19, 9244-19, and 9245-19 on first reading. (ANX2019-01003) These voluntary annexation petitions involve 1.537 acres of property consisting of seven parcels of land occupied by single family homes. The parcels are located generally north of Drew Street, south of SR 590, and within ¼ mile west of McMullen Booth Road. The applicants are requesting annexation in order to receive sanitary sewer service from the City and have been connected to the city sanitary sewer as part of the Kapok Terrace Sanitary Sewer Extension Project. The properties are located within an enclave and are contiguous to existing city limits along at least one boundary. It is proposed that the properties be assigned a Future Land Use Map designation of Residential Low (RL) and a Zoning Atlas designation of Low Medium Density Residential (LMDR). Draft City Council Meeting Minutes March 21, 2019 Page 9 City of Clearwater The Planning and Development Department determined that the proposed annexations are consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: • The properties currently receive water service from the City. Collection of solid waste will be provided to the properties by the City. The applicants have paid the required sewer impact fee in full and have been connected to the city’s sewer system. The properties are located within Police District III and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to these properties by Station #49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve these properties with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexations will not have an adverse effect on public facilities and their levels of service; and • The proposed annexations are consistent with and promote the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request. • The proposed Residential Low (RL) Future Land Use Map category to be assigned to all properties is consistent with the Countywide Plan designation. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to all properties is Low Medium Density Residential (LMDR). The use of the subject properties is consistent with the uses allowed in the District and the properties exceed the District’s minimum dimensional requirements. The proposed annexations are therefore consistent with the Countywide Plan and the City’s Comprehensive Plan and Community Development Code; and • The properties proposed for annexation are contiguous to existing city limits along at least one boundary; therefore, the annexations are consistent with Florida Statutes Chapter 171.044. Vice Mayor Cundiff moved to approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and Draft City Council Meeting Minutes March 21, 2019 Page 10 City of Clearwater initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3046 Merrill Avenue, 3035 Terrace View Lane, 3050 Glen Oak Avenue North, 3023 Grand View Avenue, 3077 Hoyt Avenue, 3012 and 3020 Lake Vista Drive. The motion was duly seconded and carried unanimously. Ordinance 9243-19 was presented and read by title only. Councilmember Hamilton moved to pass Ordinance 9243-19 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton Ordinance 9244-19 was presented and read by title only. Councilmember Allbritton moved to pass Ordinance 9244-19 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton Ordinance 9245-19 was presented and read by title only. Councilmember Polglaze moved to pass Ordinance 9245-19 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 8.4 Continued to a date uncertain: Deny a Future Land Use Map Amendment from the Residential Low (RL) category to the Institutional (I) category for 2.61 acres of property located at 1885 County Road 193 and deny Ordinance 9235-19 on first reading. (LUP2018-11008) The Community Development Board approved a request from the applicant to continue this case to a date uncertain at their February 19, 2019 public hearing. No Action taken. 8.5 Continue to a date uncertain: Deny a Zoning Atlas Amendment from the Low Medium Density Residential (LMDR) District to the Institutional (I) District for 2.61 acres of property located at 1885 County Road 193 and deny Ordinance 9236-19 on first reading. (REZ2018-12005) Draft City Council Meeting Minutes March 21, 2019 Page 11 City of Clearwater The Community Development Board approved a request from the applicant to continue this case to a date uncertain at their February 19, 2019 public hearing. No Action taken. 9. Second Readings - Public Hearing 9.1 Adopt Ordinance 9247-19 on second reading, vacating a portion of a Drainage and Utility Easement as recorded in Official Records Book 4398, Page 362 of the public records of Pinellas County, Florida. Ordinance 9247-19 was presented and read by title only. Vice Mayor Cundiff moved to adopt Ordinance 9247-19 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 9.2 Adopt Ordinance 9246-19 on second reading, vacating a 15-foot wide alley lying within Block A, Replat of part of Mandalay Unit No. 5, as recorded in Plat Book 21, Page 13 of the public records of Pinellas County, Florida. Ordinance 9246-19 was presented and read by title only. Councilmember Hamilton moved to adopt Ordinance 9246-19 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 10. City Manager Reports 10.1 Amend the City’s fiscal year 2018/19 Operating and Capital Improvement Budgets at first quarter and pass Ordinances 9266-19 and 9267-19 on first reading. The fiscal year 2018/19 Operating and Capital Improvement Budgets were adopted in September 2018 by Ordinances 9194-18 and 9195-18. Section 2.521 of the City’s Code of Ordinances requires the City Manager to prepare a quarterly report detailing income, expenditure estimates, collections, the explanation of significant variances, as well as the financial status of all capital improvement projects. Councilmember Allbritton moved to amend the City’s fiscal year Draft City Council Meeting Minutes March 21, 2019 Page 12 City of Clearwater 2018/19 Operating and Capital Improvement Budgets at first quarter. The motion was duly seconded and carried unanimously. Ordinance 9266-19 was presented and read by title only. Councilmember Polglaze moved to pass Ordinance 9266-19 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton Ordinance 9267-19 was presented and read by title only. Vice Mayor Cundiff moved to pass Ordinance 9267-19 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 10.2 Approve an annual blanket purchase order (contract) to JW Harris Contractors, Inc., in the amount of $4,500,000, with the option for three, one-year term extensions to provide the installation of natural gas mains and service lines and authorize the appropriate officials to execute same. JW Harris Contractors, Inc., located at 3448 Crystal Springs Rd, Zephyrhills, FL, was the lowest and most responsive bidder for Invitation to Bid (ITB) 25-19. JW Harris currently holds the contract for the installation of gas mains and service lines and has performed satisfactory work for Clearwater Gas System (CGS) over the last year. JW Harris has also provided a Performance Bond and Proof of Insurance for the period April 1, 2019 through March 31, 2020. APPROPRIATION CODE AND AMOUNT: CGS has budgeted funds available in account codes 3237323-96378 ($3,000,000) Pasco New Mains and Service Lines and 3237323-96377 ($1,500,000) Pinellas New Mains and Service Lines. In response to questions, Gas System Assistant Director Brian Langille said the annual contract has been $3 million historically but the expansion into Pasco County has brought on more new customers. JWB Harris has been working with CGS since 2017. One individual questioned the purchase order that was increased at the Draft City Council Meeting Minutes March 21, 2019 Page 13 City of Clearwater last council meeting and supported the item before Council. Mr. Langille said the purchase order with JWB Harris was increased by $1 million at the last council meeting to cover the construction expenses because the quantities exceeded the original budget. Councilmember Hamilton moved to approve an annual blanket purchase order (contract) to JW Harris Contractors, Inc., in the amount of $4,500,000, with the option for three, one-year term extensions to provide the installation of natural gas mains and service lines and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 10.3 Approve the collective bargaining agreement as negotiated between the City of Clearwater and Fraternal Order of Police, Clearwater Officers Bargaining Unit Lodge 10 for Fiscal Years 2018/19, 2019/2020, and 2020/2021 and authorize the appropriate official to execute same. The current collective bargaining agreement between the City of Clearwater and FOP Lodge 10 expired on September 30, 2018. The parties reached a tentative agreement for a new contract which was ratified by the membership. The agreement is a three-year agreement providing for a 3% general wage increase (GWI) for all classifications in the first year effective the first pay period after ratification by the Council. It also provides a step pay increase of either 5% or 2.5 % depending on years of service and provides for all pay ranges to be adjusted by 3% in the first year. In the second and third year of the agreement, it provides for a 3% general wage increase plus a step pay increase of either 5% or 2.5 % depending on years of service and a 3% pay range adjustment for all classifications. It also increases shift differential pay to 10% for the night shift and provides for 5% job assignment pay for officers assigned to Canine in lieu of the $40 per pay period. APPROPRIATION CODE AND AMOUNT: A cumulative value of this agreement over the three-year term is $2,334,861. The cost associated with the implementation of this agreement by fiscal year is anticipated to be approximately as follows: FY 2018/19 $764,901 FY 2019/20 $772,539 (cumulative total of $1,537,440 for FY2019/20) FY 2020/21 $797,421 (cumulative total of $2,334,861 for FY2020/21) Funds are available in the FY2018/19 budget to cover the current year of this agreement. Future budgets will include the contract costs in the proposed budget. Draft City Council Meeting Minutes March 21, 2019 Page 14 City of Clearwater Councilmember Allbritton moved to approve the collective bargaining agreement as negotiated between the City of Clearwater and Fraternal Order of Police, Clearwater Officers Bargaining Unit Lodge 10 for Fiscal Years 2018/19, 2019/2020, and 2020/2021 and authorize the appropriate official to execute same. The motion was duly seconded and carried unanimously. 10.4 Approve the collective bargaining agreement as negotiated between the City of Clearwater and Fraternal Order of Police (FOP), Clearwater Supervisors Bargaining Unit for Fiscal Years 2018/19, 2019/2020, and 2020/2021 and authorize the appropriate official to execute same. The current collective bargaining agreement between the City of Clearwater and FOP Supervisors bargaining unit expired on September 30, 2018. The parties reached a tentative agreement for a new contract which was ratified by the membership. The agreement is a three-year agreement providing for a 3% general wage increase (GWI) for all classifications in the first year effective the first pay period after ratification by the Council. It also provides a step pay increase of 4% and provides for all pay ranges to be adjusted by 3% in the first year. In the second and third year of the agreement, it provides for a 3% general wage increase plus a step pay increase of 4% and a 3% pay range adjustment for all classifications. It also provides for 5% job assignment pay for Sergeants assigned to Canine Unit in lieu of the $40 per payroll period. It also removes the 5% assignment pay for Lt’s and instead has been added into the base salary - this is cost neutral to the City. APPROPRIATION CODE AND AMOUNT: A cumulative value of this agreement over the three-year term is $612,736. The cost associated with the implementation of this agreement by fiscal year is anticipated to be approximately as follows: FY 2018/19 $226,390 FY 2019/20 $203,114 (cumulative total of $429,504 for FY2019/20) FY 2020/21 $183,232 (cumulative total of $612,736 for FY2020/21) Future budgets will include the contract costs in the proposed budget. USE OF RESERVE FUNDS: Funding for the first year of this agreement will be provided by a mid-year budget amendment allocating General Fund reserves in the amount of $226,390. Inclusive of this item if approved, a net total of $1,146,850 of General Fund reserves has been appropriated by Council to fund expenditures in the 2018/19 operating budget. The remaining balance in General Fund reserves Draft City Council Meeting Minutes March 21, 2019 Page 15 City of Clearwater after the 8.5% reserve is approximately $8.5 million, or 5.7% of the current General Fund operating budget. Councilmember Polglaze moved to approve the collective bargaining agreement as negotiated between the City of Clearwater and Fraternal Order of Police (FOP), Clearwater Supervisors Bargaining Unit for Fiscal Years 2018/19, 2019/2020, and 2020/2021 and authorize the appropriate official to execute same. The motion was duly seconded and carried unanimously. 11. City Attorney Reports – None. 12. Closing comments by Councilmembers (limited to 3 minutes) Vice Mayor Cundiff said he had a conversation that afternoon with Sean Schrader who is starting a non-profit student-peer mentoring service and will be going to the school board to get their support. He said Paint Your Heart Out Clearwater is coming in a couple weeks and about 200 individuals are expected to help paint 12 houses. He said it is Children Art Month and the Clearwater Arts Alliance has a display of children's artwork displayed in the library. Councilmember Polglaze said he attended the Innkeepers lunch today and said it was exciting to hear from the hoteliers and restaurants about their crazy successful spring break season. The Clearwater Marine Aquarium had record breaking attendance this week. 13. Closing Comments by Mayor Mayor Cretekos reviewed recent and upcoming events. 14. Adjourn The meeting adjourned at 6:50 p.m. Mayor City of Clearwater Attest City Clerk Draft Citizen Comment Card Name: J0 -1 IL/ 131 u% S -t if oa p Address: ,C, '.S D (3C it//O3 J7 City ( L 0c'4c.'7 Zip. l7 7Q Telephone Number: ("S 22 67-( 2 Email Address: Al/ tYwcrpe6 .cQ'1 Speaking under citizens to be heard re items not on the agenda? tp`', Agenda item(s) to which you wish to speak. F -e ,5C' -G S 9- Okl l S + ZcY c9 l t 0 ti What is your position on the item? For Against Citizen Comment Card Name: /?4 %l /Z/'4 ,: Address: 9 2 l G /j7-"<1 /t" A l/ City C2 iv e/-/ Zip• J3 % 7 Telephone Number: 7Z7 Email Address: zort/,OZD, i ,/L 1 A-20,72ee, e-1 Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak: V What is your position on the item? For Against Name: Citizen Comment Card M‘c.e8A-Q. inlr\Mad 1-1in •?(,c1' Address: ( 5 City: (jer,-i&t4ACr" Zip: 3 -7-s6 Telephone Number: Email Address: SC')) C'AA Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak What is your position on the item? For Against Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5920 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Economic Development & Housing Agenda Number: 7.1 SUBJECT/RECOMMENDATION: Approve a Contract for Purchase of Real Property by the City of Clearwater of certain real property owned by The School Board of Pinellas County, Florida, with a purchase price of $1,800,000 and total expenditures not to exceed $1,825,000; authorize the appropriate officials to execute same, together with all other instruments required to affect closing; and approve the transfer of $1,825,000 from general fund reserves at mid-year to cover the cost of the purchase. (consent) SUMMARY: The subject property is approximately two acres and contains improvements that were formerly used as North Ward Elementary School. The property is located at 900 North Fort Harrison Avenue, bordered by Nicholson Street, N Osceola Avenue, Cedar Street and N Fort Harrison Avenue. The former school is one of several community assets in Downtown Clearwater’s Old Bay Character District including the Seminole Boat Ramp, the Francis Wilson Playhouse and the Pinellas County Trail. Forward Pinellas recently approved a Complete Streets planning grant for Fort Harrison Avenue. By taking ownership of this strategic property, the City will be in a stronger position to control the long-term future use of the property to ensure we capitalize on the range of city investment in the Old Bay District. The City obtained two independent appraisals performed on the property. James Millspaugh and Associates, Inc. valued the property at $1,500,000 with a valuation date of November 2, 2017. Tobias Realty Advisors, LLC valued the property at $1,235,000 with a valuation date of February 6, 2018. Shortly after receiving the appraisal reports, activities transpired giving reason to believe an abrupt shift in property values had occurred: City Council approved the Clearwater Downtown Redevelopment Plan (CDRP) significantly changing development rights on the property providing substantial increases in allowable floor area ratio and density on the subject property; and, several transactions on properties comparable to the N Ward property closed at higher acquisition prices than previously seen. For these reasons, School Board staff reached out to Mr. Millspaugh and Mr. Tobias and requested updated appraisals. The updated reports represented values of $1,850,000 (valuation date of November 15, 2018) and $1,475,000 (valuation date of January 16, 2019), respectively. School Board staff has requested two unique provisions in the contract. * If, within five years of closing, the city sells the property to a third party at a price exceeding $1,800,000, the city will equally share the difference between the sale price to the third party and $1,800,000 less any capital improvements the city has made to the property. * The School Board is planning major improvements to Clearwater High School. They are committing to invest $137,500 from proceeds from the sale of N Ward into a beautification project at Clearwater High School. The project will be visible from State Road 60 and will require approval by city staff. The amount to be invested is the difference between the sale Page 1 City of Clearwater Printed on 4/4/2019 File Number: ID#19-5920 price and the mid-point of the more recent set of appraisals. Other notable terms: * The City will have 60 days to conduct due diligence. * Closing will be on or before June 28, 2019 but may be extended by either party for an additional 60 days. Acquisition Costs: Purchase Price $1,800,000 Survey $5,400 Phase 1 Environmental Analysis $3,000 Building Inspection $10,260 Closing Costs $1,000 Operation/Maintenance Costs for Remainder of FY19 $5,000 TOTAL $1,824,660 Following acquisition of the property, staff will take steps to determine the feasibility of potential future uses. APPROPRIATION CODE AND AMOUNT: A mid-year amendment will increase non-departmental cost code 0107010-560300, Land Development, funded by an allocation of General Fund reserves. USE OF RESERVE FUNDS: Funding for this contract will be provided by a mid-year quarter budget amendment allocating General Fund reserves in the amount of $1,825,000 to cost code 0107010-560300, Land Development. Inclusive of this item if approved, a net total of $1,428,701 of General Fund reserves has been appropriated by Council to fund expenditures in the 2018/19 operating budget. The remaining balance in General Fund reserves after the 8.5% reserve is approximately $13.2 million, or 8.9% of the current General Fund operating budget. Page 2 City of Clearwater Printed on 4/4/2019 DREW ST N MYRTLE AVE N GARDEN AVE VINE AVE JONES ST SEMINOLE ST CLEVELAND ST N OSCEOLA AVE ELDRIDGE ST N FORT HARRISON AVE LAURA ST PENNSYLVANIA AVE N MARTIN LUTHER KING, JR. AVE HART ST GROVE ST PALMETTO ST CEDAR ST PLAZA ST BLANCHE B LITTLEJOHN TRL METTO ST N EAST AVESUNSET DR SPRUCE AVE JURGENS ST N WASHINGTON AVE HENDRICKS ST NICHOLSON ST ROOSEVELT AVE LEE ST PALM BLUFF ST MAPLE ST GRANT ST ENGMAN ST CARLTON ST LA SALLE ST PADUA LN KNIGHTS ALYGEORGIA ST GRANT ST HART ST N OSCEOLA AVE NICHOLSON ST LOCATION MAP PROJECTLOCATION ^ ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com WD TM 268B/277BMap Gen By:Reviewed By:Grid #:Date: 900 N Fort Harrison Ave.09-29-15-32184-001-0010 3/20/2019 Document Path: V:\GIS\Engineering\Location Maps\900 N Fort Harrison Ave.mxd ClearwaterHarbor N.T.S.Scale:09-29s-15eS-T-R: Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5892 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Gas System Agenda Number: 7.2 SUBJECT/RECOMMENDATION: Approve a Contract with Olameter DPG, LLC, in the annual amount of $600,000, with the option for two, one-year term extensions, to provide natural gas line locating services and authorize the appropriate officials to execute same. (consent) SUMMARY: Olameter was selected based on their response to RFP 21-19 “Natural Gas Distribution Main & Service Line Locating Services.” They were the lowest and most responsive bidder out of three submittals. Florida State law requires anyone who plans to dig and/or perform excavation activities in the right of way or on private property to call the FL Sunshine One-Call center and place a ticket 48-hrs prior to performing any excavation. Once the locate ticket is received, a Line Spotter goes out to the site and marks the approximate location of our gas lines, usually with flags and spray paint. This will inform the contractor/excavator of the approximate location of city facilities once they commence excavation. In 2018, Clearwater Gas System (CGS) received approximately 50,000 locate tickets from the FL Sunshine One-Call center. CGS projects the ticket count will be approximately 55,000 over the next 12 months, as construction activities increase. APPROPRIATION CODE AND AMOUNT: CGS has budgeted funds available in account codes 4232066-530300 (Pinellas Gas Maintenance) and 4232173-530300 (Pasco Gas Maintenance). Page 1 City of Clearwater Printed on 4/4/2019 CONTRACT This CONTRACT made and entered this ____ day of April, 2019, by and between the CITY OF CLEARWATER, FL (d/b/a Clearwater Gas System), a municipal corporation of the State of Florida, 400 North Myrtle Avenue, Clearwater, FL, hereinafter called “CGS”, and OLAMETER DPG, LLC, having hereinafter called the "CONTRACTOR". WITNESSETH: That the parties to this contract each in consideration of the undertakings, promises and agreement on the part of the other herein contained, do hereby undertake, promise and agree as follows: The Contractor, and his or its successor, assigns, executors or administrators, in consideration of the sums of money as herein after set forth to be paid by CGS and to the Contractor, shall and will at their own cost and expense perform all labor, furnish all materials, tools, electronics, devices and equipment for the following: “Natural Gas Distribution Main & Service Line Locating” As defined in Bid 21-19 in the amount of $600,000 In accordance with such proposal and such other special provisions and drawings, if any, which will be submitted by CGS, together with any advertisement, instructions to bidder, general conditions, proposal and bond, which may be hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this contract, and all of said work to be performed and completed by the contractor and its successors and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of CGS, the provision of the services including but not limited to those services as described in Invitation to Bid #21-19, attached hereto as Exhibit “A” and incorporated herein (“Detailed Specifications”). If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as contained herein within the time specified for completion of the work to be performed by the Contractor, then CGS, may at its option, avail itself of any or all remedies provided on its behalf and shall have the right to proceed to complete such work as Contractor is obligated to perform in accordance with the provisions as contained herein. CGS shall recover all costs of such remedial action from the contractor for their failure to perform. THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE BROUGHT AGAINST CGS AS A RESULT OF THE CONTRACTOR’S ACTIVITIES OR RELATED DEFICIENCIES ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO HOLD CGS FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY CLAIMS MADE UNDER THIS CONTRACT AGAINST CGS OR THE CONTRACTOR OR THE CONTRACTOR’S SUB-CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED CONTRACTOR, SUB-CONTRACTOR, AGENT SERVANTS OR EMPLOYEES. UNLESS SUCH CLAIMS ARE A RESULT OF THE CITY’S NEGLIGENCE. NOTHING HEREIN SHALL BE CONSTRUED TO WAIVE OR MODIFY THE PROVISIONS OF SECTION 768.28, FLORIDA STATUTES, OR THE DOCTRINE OF SOVEREIGN IMMUNITY. In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements: 1.The initial term of this agreement shall begin April 1, 2019 and terminate on March 31, 2020. Thereafter, thisagreement may be renewed for two (2), one-year term extensions. Any amendment must be made in writingand agreed to by both parties. 2.The Contractor agrees to receive the compensation/rates stated in the bid proposal “Detailed Specifications”, infull compensation for furnishing material, tools, equipment and labor necessary to perform Locate Serviceswithin CGS’s Service Territory. CGS and Contractor agree that there are no minimum requirements for purchase in this Agreement; the Contractor, for such consideration, shall be responsible for all claims, causes of action, CONTRACT loss or damages arising out of the nature of the work aforesaid or from any action of the elements; or from any unforeseen obstruction or difficulties which may be encountered of every description connected with the work, and furnishing the materials, until their final completion and acceptance. UNLESS SUCH CLAIMS ARE A RESULT OF THE CITY’S NEGLIGENCE. NOTHING HEREIN SHALL BE CONSTRUED TO WAIVE OR MODIFY THE PROVISIONS OF SECTION 768.28, FLORIDA STATUTES, OR THE DOCTRINE OF SOVEREIGN IMMUNITY. Any increase or decrease in compensation shall be effective only when incorporated in a written amendment to this Contract, executed by the Parties hereto. 3. To prevent disputes, it is agreed by and between the parties to this Contract that CGS or its authorized representative shall in all cases determine the quality and quantity of the work to be paid for under this Contract, and CGS shall determine questions in relation to lines, levels and dimensions of work. 4. Payment shall be made in accordance with provisions as outlined. Contractor shall render invoices and statements to CGS on a monthly basis. Each statement shall be paid under the guidelines of FL State Statute 218 (Florida Prompt Payment Act). Mail Invoices To: Clearwater Gas System Attn: Accounts Payable 400 N. Myrtle Ave Clearwater, FL 33755 5. The Contract Documents shall consist of all sections contained in Bid 21-19, attached hereto as Exhibit A. All of which are familiar to the Contractor and which are hereby incorporated herein by reference. 6. This agreement, together with these documents, forms the contract, and they are as fully a part of the Contract as if hereto attached or herein repeated. 7. Contractor shall at all times furnish adequate tools, testing supplies, appliances, equipment, a sufficient number of properly OQ certified skilled workmen (as defined in the ITB), and a sufficient amount of materials and supplies of proper quality to efficiently and promptly prosecute the work provided for herein and shall promptly pay for all material purchased and shall pay all workmen each week, and if required by CGS, shall obtain and furnish CGS weekly with signed receipts from all workmen showing the date of payment, the amount paid, number of hours paid for, the days on which said work was performed, the classification of the labor so paid, and the rate of wage per hour paid and shall supply CGS weekly with two (2) copies of the payroll verified by an affidavit. Contractor shall, as often as requested by CGS, furnish a sworn statement showing all parties who furnished labor or materials to the Contractor, with their names and addresses and the amount due or to become due each. A like statement may be required from any subcontractor of the Contractor. 8. Contractor employees and their subcontractors must meet the requirements and intent of the Code of Federal Regulations (CFR) 49 Part 192.801, 192.803, 192.805, 192.807 and 192.809 relating to “Operator Qualification” with mandatory knowledge, skill and abilities, training to be completed by April 1, 2019. The contractor must state in writing that their Operator Qualification plan is in conformance with the intent of Federal Operator Qualification Regulations and is at least equal to and applicable to Clearwater Gas System’s ASME B31Q Operator Qualification Plan. OQ and all Training Documentation shall be furnished upon request. The Contractor’s Operator Qualification Plan must also explain how their employees have the ability to identify and react to natural gas related Abnormal Operating Conditions that may be encountered while working on the gas pipeline facility. Contractor Employee Operator Qualification, Knowledge, Skill and Ability records will be kept for a 5 year period. Failure to provide proof of Operator Qualification compliance, and successful maintenance will disqualify the bidder from performance of the awarded bid. Training records shall be made available to CGS for auditing. 9. The Contractor agrees that it has in place, or will implement a Drug and Alcohol Training and Testing Program for their employees that comply with the requirements of the United States Department of Transportation, Title 49, Pipeline Safety Regulations, Part 199. A copy of the Alcohol and Drug Testing CONTRACT Program has been included in the response to the Invitation to Bid. The contractor will also furnish quarterly statistical reports to CGS to show active compliance. 10. Should the Contractor default in any of the provisions of this contract and CGS employs an attorney to enforce or construe any provision hereof or to collect damages for breach of the agreement or to recover on any bonds provided for herein, the Contractor and/or his surety agree to pay CGS such reasonable attorney's fees as CGS may expend therein. As against the obligations contained herein, the Contractor and his surety waive all rights of exemption. 11. The undersigned Contractor has carefully reviewed and familiar all contract documents, and is responsible for having heretofore, or shall be responsible at such time as it becomes necessary, examined the location and route of all proposed work, and is satisfied as to the character of said route, the location of surface and underground obstructions and nature thereof, the nature of the ground water table conditions and other physical characteristics of the work and the work site in order that he may include in the price which he has bid and the price of this contract all costs pertaining to the work. 12. This contract shall not be construed for or against any party because that party wrote it. 13. The Contractor and CGS for themselves, their heirs, executors, administrators, successors, and assigns, hereby agree to the full performance of the covenants herein contained. Assignment by the Contractor of any portion or all of this Contract or Contractor’s obligations and rights under this Contract shall not be effective without the written or email consent of CGS, which, may be withheld at CGS’s discretion. 14. In connection with the performance of work under this contract, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, sex, religion, color, or national origin. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees or applicants for employment, notices to be provided by the contracting officer setting forth the provisions of the non-discrimination clause. 15. The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including contracts or agreements with labor unions and/or worker's representatives, except sub-contractors for standard commercial supplies or raw materials. 16. It is mutually agreed between the parties hereto that time is of the essence of this contract, particularly in light of the mandatory timeframes as set forth in Florida Statute 556 (Underground Facility Damage Prevention and Safety Act), as may be amended from time to time, and in the event that the work to be performed by the Contractor is not completed within the time stipulated herein, it is then further agreed that CGS may deduct from such sums or compensation as may be due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only and solely represent damages which CGS has sustained by reason of the failure of the Contractor to complete the work within the time stipulated, it being further agreed that this sum is not to be construed as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete and perform all work within the time period as specified in this contract or CGS may terminate this Contract immediately, being obligated to Contractor only for compensation duly earned for work completed, minus any amounts provided for in this paragraph. 17. It is further mutually agreed between CGS and the Contractor that if, any time after the execution of this contract and the surety bond which is attached hereto for the faithful performance of the terms and conditions as contained herein by the Contractor, that CGS shall at any time deem the surety or sureties upon such performance bond to be unsatisfactory or if, for any reason, the said bond ceases to be adequate in amount to cover the performance of the work the Contractor shall, at its own expense, within ten (10) days after receipt of written, or email, notice from CGS to do so, furnish an additional bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to CGS. If such an event occurs, no further payment shall be made to the CONTRACT Contractor under the terms and provisions of this contract until such new or additional security bond guaranteeing the faithful performance of the work under the terms hereof shall be completed and furnished to the City in a form satisfactory to it. 18. NOTICES AND CHANGES OF ADDRESS Any notice requires or permitted to be given by the provisions of this Contract shall be conclusively deemed to have been received by a party hereto on the date it is hand delivered, or emailed, to such party at the contact information as indicated below (or at such other address as such party shall specify to the other party in writing/email), or on the fifth (5th) business day after the day on which such notice is mailed and properly addressed. COMPANY INFO ______________________ Name ______________________ Title Address: _______________________ Telephone # _______________________ Facsimile # Email: __________________ Clearwater Gas System (CGS) Bob Jaeger ________ Name Operations Coordinator_ Title 400 N Myrtle Ave Clearwater, Florida 33755 727-562-4900 ___ Telephone # 727-562-4902 ___ Facsimile # Email: bob.jaeger@clearwatergas.com 19. TERMINATION OF CONTRACT If Contractor shall fail to fulfill any of its obligations hereunder, this Contract shall be in default, the City may terminate the Contract, and Contractor shall be paid only for work completed. 20. CONFORMANCE WITH LAWS Contractor agrees to comply with all applicable federal, state and local laws during the life of this Contract, including but not limited to Florida Statute 556 under which a material portion of this Contract will be fulfilled. 21. GOVERNING LAW AND VENUE The laws of the State of Florida shall govern this Contract, and any action brought by either party shall lie in Pinellas County, Florida. CONTRACT IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and have executed this Contract, in duplicate, the day and year first above written. (CONTRACTOR SEAL) OLAMETER DPG, LLC By: ____________________________ Name: Title: _______________________________ Witness for the Contractor CITY OF CLEARWATER, FLORIDA Countersigned: _____________________________ By: ___________________________ George N. Cretekos William B. Horne, II Mayor City Manager APPROVED AS TO FORM: ATTEST: _____________________________ By:____________________________ Laura Mahony Rosemarie Call Assistant City Attorney City Clerk v.9/2014 Purchasing Office 100 S Myrtle Ave Clearwater FL 33756-5520 PO Box 4748 33758-4748 INVITATION TO BID Natural Gas Distribution Main and Service Line Locating Services #21-19 January 15, 2019 NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Clearwater (City) until 10:00 A.M., Local Time, February 19, 2019 to provide Natural Gas Distribution Main and Service Line Locating Services. Brief Description: The Clearwater Gas System (CGS) seeks qualified bidders to provide all labor, materials, incidental items and equipment necessary for Natural Gas Distribution Main and Service Line Locating Services. Bids must be in accordance with the provisions, specifications and instructions set forth herein and will be received by Purchasing until the above noted time, when they will be publicly acknowledged and accepted. Bid packets, any attachments and addenda are available for download at: http://www.myclearwater.com/business/bid-information Please read the entire solicitation package and submit the bid in accordance with the instructions. This document (less this invitation and the instructions) and any required response documents, attachments, and submissions will constitute the bid. General, Process or Technical Questions concerning this solicitation should be directed, IN WRITING, to the following Procurement Analyst: Valerie Craig Procurement Analyst Valerie.Craig@myclearwater.com This Invitation to Bid is issued by: Alyce Benge, CPPO, C.P.M. Purchasing Manager Alyce.Benge@myclearwater.com Exhibit "A" INSTRUCTIONS Natural Gas – Line Locating Services 2 ITB # 21-19 i.1 VENDOR QUESTIONS: All questions regarding the contents of this solicitation, and solicitation process (including requests for ADA accommodations), shall be directed solely to the Purchasing Buyer as indicated. Questions should be submitted in writing via letter, fax or email. Questions received less than seven (7) calendar days prior to the due date and time may be answered at the discretion of the City. i.2 ADDENDA/CLARIFICATIONS: Any changes to the specifications will be in the form of an addendum. Addenda are posted on the City website and mailed to those who register on the City website when downloading solicitations no less than seven (7) days prior to the Due Date. Vendors are cautioned to check the Purchasing Website for addenda and clarifications prior to submitting their bid. The City cannot be held responsible if a vendor fails to receive any addenda issued. The City shall not be responsible for any oral changes to these specifications made by any employees or officer of the City. Failure to acknowledge receipt of an addendum may result in disqualification of a bid. i.3 VENDOR CONFERENCE / SITE VISIT: Yes No Mandatory Attendance: Yes No If so designated above, attendance is mandatory as a condition of submitting a bid. The conference/site visit provides interested parties an opportunity to discuss the City's needs, inspect the site and ask questions. During any site visit you must fully acquaint yourself with the conditions as they exist and the character of the operations to be conducted under the resulting contract. i.4 DUE DATE & TIME FOR SUBMISSION AND OPENING: Date: February 19, 2019 Time: 10:00 A.M. (Local Time) The City will open all bids properly and timely submitted, and will record the names and other information specified by law and rule. All bids become the property of the City and will not be returned except in the case of a late submission. Respondent names, as read at the bid opening, will be posted on the City website. Once a notice of intent to award is posted or 30 days from day of opening elapses, whichever occurs earlier, bids are available for inspection by contacting Purchasing. . i.5 BID FIRM TIME: 90 days from Opening Bid shall remain firm and unaltered after opening for the number of days shown above. The City may accept the bid, subject to successful contract negotiations, at any time during this time. i.6 BID SECURITY: Yes No If so designated above, a bid security in the amount specified must be submitted with the bid. The security may be submitted in any one of the following forms: an executed surety bond issued by a firm licensed and registered to transact such business with the State of Florida; cash; certified check, or cashier's check payable to the City of Clearwater (personal or company checks are not acceptable); certificate of deposit or any other form of deposit issued by a financial institution and acceptable to the City. Such bid security shall be forfeited to the City of Clearwater should the bidder selected fail to execute a contract when requested. PERFORMANCE SECURITY: Yes: equal to the annual bid amount If required herein, the Contractor, simultaneously with the execution of the Contract, will be required to furnish a performance security. The security may be submitted in one-year increments and in any one of the following forms: an executed surety bond issued by a firm licensed and registered to transact such business with the State of Florida; cash; certified check, cashier's check or money order payable to the City of Clearwater (personal and company checks are not acceptable); certificate of deposit or any other form of deposit issued by a financial institution and acceptable to the City. If the Contractor fails or refuses to fully comply with the terms and conditions of the contract, the City shall have the right to use all or such part of said security as may be necessary INSTRUCTIONS Natural Gas – Line Locating Services 3 ITB # 21-19 to reimburse the City for loss sustained by reason of such breach. The balance of said security, if any, will be returned to Contractor upon the expiration or termination of the contract. i.7 SUBMIT BIDS TO: Use label at the end of this solicitation package City of Clearwater Attn: Purchasing 100 S Myrtle Ave, 3rd Floor, Clearwater FL 33756-5520 or PO Box 4748, Clearwater, FL 33758-4748 Bids will be received at this address. Bidders may mail or hand-deliver bids. E-mail or fax submissions will not be accepted. No responsibility will attach to the City of Clearwater, its employees or agents for premature opening of a bid that is not properly addressed and identified. i.8 LATE BIDS. The bidder assumes responsibility for having the bid delivered on time at the place specified. All bids received after the date and time specified shall not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in handling of the mail by employees of the City of Clearwater, or any private courier, regardless whether sent by mail or by means of personal delivery. You must allow adequate time to accommodate all registration and security screenings at the delivery site. A valid photo I.D. may be required. It shall not be sufficient to show that you mailed or commenced delivery before the due date and time. All times are Clearwater, Florida local times. The bidder agrees to accept the time stamp in the City Purchasing Office as the official time. i.9 COMMENCEMENT OF WORK. If bidder begins any billable work prior to the City’s final approval and execution of the contract, bidder does so at its own risk. i.10 RESPONSIBILITY TO READ AND UNDERSTAND. Failure to read, examine and understand the solicitation will not excuse any failure to comply with the requirements of the solicitation or any resulting contract, nor shall such failure be a basis for claiming additional compensation. If a vendor suspects an error, omission or discrepancy in this solicitation, the vendor must immediately and in any case not later than seven (7) business days in advance of the due date notify the contact on page one (1). The City is not responsible for and will not pay any costs associated with the preparation and submission of the bid. Bidders are cautioned to verify their bids before submission, as amendments to or withdrawal of bids submitted after time specified for opening of bids may not be considered. The City will not be responsible for any bidder errors or omissions. i.11 FORM AND CONTENT OF BIDS. Unless otherwise instructed or allowed, bids shall be submitted on the forms provided. An original and the designated number of copies of each bid are required. Bids, including modifications, must be submitted in ink, typed, or printed form and signed by an authorized representative. Please line through and initial rather than erase changes. If the bid is not properly signed or if any changes are not initialed, it may be considered non-responsive. In the event of a disparity between the unit price and the extended price, the unit price shall prevail unless obviously in error, as determined by the City. The City may require that an electronic copy of the bid be submitted. The bid must provide all information requested and must address all points. The City does not encourage exceptions. The City is not required to grant exceptions and depending on the exception, the City may reject the bid. i.12 SPECIFICATIONS. Technical specifications define the minimum acceptable standard. When the specification calls for “Brand Name or Equal,” the brand name product is acceptable. Alternates will be considered upon demonstrating the other product meets stated specifications and is equivalent to the brand product in terms of quality, performance and desired characteristics. Minor differences that do not affect the suitability of the supply or service for the City’s needs may be accepted. Burden of proof that the product meets the minimum standards or is equal to the brand name, product, is on the bidder. The City reserves the right to reject bids that the City deems unacceptable. INSTRUCTIONS Natural Gas – Line Locating Services 4 ITB # 21-19 i.13 MODIFICATION / WITHDRAWAL OF BID. Written requests to modify or withdraw the bid received by the City prior to the scheduled opening time will be accepted and will be corrected after opening. No oral requests will be allowed. Requests must be addressed and labeled in the same manner as the bid and marked as a MODIFICATION or WITHDRAWAL of the bid. Requests for withdrawal after the bid opening will only be granted upon proof of undue hardship and may result in the forfeiture of any bid security. Any withdrawal after the bid opening shall be allowed solely at the City’s discretion. i.14 DEBARMENT DISCLOSURE. If the vendor submitting this bid has been debarred, suspended, or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a subcontractor with any federal, state, or local government, or if any such preclusion from participation from any public procurement activity is currently pending, the bidder shall include a letter with its bid identifying the name and address of the governmental unit, the effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating the suspension or debarment. i.15 RESERVATIONS. The City reserves the right to reject any or all bids or any part thereof; to rebid the solicitation; to reject non-responsive or non-responsible bids; to reject unbalanced bids; to reject bids where the terms, prices, and/or awards are conditioned upon another event; to reject individual bids for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; to make multiple awards; to waive minor irregularities, defects, omissions, technicalities or form errors in any bid. The City may seek clarification of the bid from bidder at any time, and failure to respond is cause for rejection. Submission of a bid confers on bidder no right to an award or to a subsequent contract. The City is charged by its Charter to make an award that is in the best interest of the City. All decisions on compliance, evaluation, terms and conditions shall be made solely at the City’s discretion and made to favor the City. No binding contract will exist between the bidder and the City until the City executes a written contract or purchase order. i.16 OFFICIAL SOLICITATION DOCUMENT. Changes to the solicitation document made by a bidder may not be acknowledged or accepted by the City. Award or execution of a contract does not constitute acceptance of a changed term, condition or specification unless specifically acknowledged and agreed to by the City. The copy maintained and published by the City shall be the official solicitation document. i.17 COPYING OF BIDS. Bidder hereby grants the City permission to copy all parts of its bid, including without limitation any documents and/or materials copyrighted by the bidder. The City’s right to copy shall be for internal use in evaluating the proposal. i.18 CONTRACTOR ETHICS. It is the policy of the City to promote courtesy, fairness, impartiality, integrity, service, professionalism, economy, and government by law in the Procurement process. The responsibility for implementing this policy rests with each individual who participates in the Procurement process, including Respondents and Contractors. To achieve the purpose of this Article, it is essential that Respondents and Contractors doing business with the City also observe the ethical standards prescribed herein. It shall be a breach of ethical standards to: a. Exert any effort to influence any City employee or agent to breach the standards of ethical conduct. b. Intentionally invoice any amount greater than provided in Contract or to invoice for Materials or Services not provided. c. Intentionally offer or provide sub-standard Materials or Services or to intentionally not comply with any term, condition, specification or other requirement of a City Contract. i.19 GIFTS. The City will accept no gifts, gratuities or advertising products from bidders or prospective bidders and affiliates. The City may request product samples from vendors for product evaluation. i.20 PROTESTS AND APPEALS. If a Respondent believes there is a mistake, impropriety, or defect in the solicitation, believes the City improperly rejected its proposal, and/or believes the selected INSTRUCTIONS Natural Gas – Line Locating Services 5 ITB # 21-19 proposal is not in the City’s best interests, the Respondent may submit a written protest. All protests and appeals are governed by the City of Clearwater Purchasing Policy and Procedures. If any discrepancy exists between this Section and the Purchasing Policy, the language of the Purchasing Policy controls. Protests based upon alleged mistake, impropriety, or defect in a solicitation that is apparent before the bid opening must be filed with the Procurement Officer no later than five (5) business days before Bid Opening. Protests that only become apparent after the Bid Opening must be filed within ten (10) business days of the alleged violation of the applicable purchasing ordinance. The complete protest procedure can be obtained by contacting Purchasing. ADDRESS PROTESTS TO: Alyce Benge, CPPO, C.P.M. Purchasing Manager 100 S Myrtle Avenue, 3rd Floor Clearwater, FL 33756-5520 or PO Box 4748 Clearwater, FL 33758-4748 INSTRUCTIONS – EVALUATION Natural Gas – Line Locating Services 6 ITB # 21-19 i.20 EVALUATION PROCESS. Bids will be reviewed by Purchasing and representative(s) of the respective department(s). The City staff may or may not initiate discussions with bidders for clarification purposes. Clarification is not an opportunity to change the bid. Bidders shall not initiate discussions with any City employee or official. i.21 PRESENTATIONS/INTERVIEWS. The bidder must provide a formal presentation/interview upon request. i.22 CRITERIA FOR EVALUATION AND AWARD. The City evaluates three (3) categories of information: responsiveness, responsibility, and price. All bids must meet the following responsiveness and responsibility criteria to be considered further. a) Responsiveness. The City will determine whether the bid complies with the instructions for submitting bids including completeness of bid which encompasses the inclusion of all required attachments and submissions. The City must reject any bids that are submitted late. Failure to meet other requirements may result in rejection. b) Responsibility. The City will determine whether the bidder is one with whom it can or should do business. Factors that the City may evaluate to determine "responsibility" include, but are not limited to: excessively high or low priced bids, past performance, references (including those found outside the bid), compliance with applicable laws-including tax laws, bidder's record of performance and integrity - e.g. has the bidder been delinquent or unfaithful to any contract with the City, whether the bidder is qualified legally to contract with the City, financial stability and the perceived ability to perform completely as specified. A bidder must at all times have financial resources sufficient, in the opinion of the City, to ensure performance of the contract and must provide proof upon request. City staff may also use Dun & Bradstreet and/or any generally available industry information. The City reserves the right to inspect and review bidder’s facilities, equipment and personnel and those of any identified subcontractors. The City will determine whether any failure to supply information, or the quality of the information, will result in rejection. c) Price. We will then evaluate the bids that have met the requirements above. i.23 COST JUSTIFICATION. In the event only one response is received, the City may require that the bidder submit a cost proposal in sufficient detail for the City to perform a cost/price analysis to determine if the bid price is fair and reasonable. i.24 CONTRACT NEGOTIATIONS AND ACCEPTANCE. Bidder must be prepared for the City to accept the bid as submitted. If bidder fails to sign all documents necessary to successfully execute the final contract within a reasonable time as specified, or negotiations do not result in an acceptable agreement, the City may reject bid or revoke the award, and may begin negotiations with another bidder. Final contract terms must be approved or signed by the appropriately authorized City official(s). No binding contract will exist between the bidder and the City until the City executes a written contract or purchase order. i.25 NOTICE OF INTENT TO AWARD. Notices of the City’s intent to award a Contract are posted to Purchasing’s website. It is the bidder’s responsibility to check the City of Clearwater’s website at https://www.myclearwater.com/bid to view relevant bid information and notices. i.26 BID TIMELINE. Dates are tentative and subject to change. Release ITB: January 15, 2019 Advertise Tampa Bay Times: January 16, 2019 Bids due: February 19, 2019 Review bids: February 19 - 24, 2019 Award recommendation: February 24, 2019 Council authorization: March 17, 2019 Contract begins: April 2019 STANDARD TERMS AND CONDITIONS Natural Gas – Line Locating Services 7 ITB # 21-19 S.1 DEFINITIONS. Uses of the following terms are interchangeable as referenced: “vendor, contractor, supplier, proposer, company, parties, persons”, “purchase order, PO, contract, agreement”, “city, Clearwater, agency, requestor, parties”, “bid, proposal, response, quote”. S.2 INDEPENDENT CONTRACTOR. It is expressly understood that the relationship of Contractor to the City will be that of an independent contractor. Contractor and all persons employed by Contractor, either directly or indirectly, are Contractor’s employees, not City employees. Accordingly, Contractor and Contractor’s employees are not entitled to any benefits provided to City employees including, but not limited to, health benefits, enrollment in a retirement system, paid time off or other rights afforded City employees. Contractor employees will not be regarded as City employees or agents for any purpose, including the payment of unemployment or workers’ compensation. If any Contractor employees or subcontractors assert a claim for wages or other employment benefits against the City, Contractor will defend, indemnify and hold harmless the City from all such claims. S.3 SUBCONTRACTING. Contractor may not subcontract work under this Agreement without the express written permission of the City. If Contractor has received authorization to subcontract work, it is agreed that all subcontractors performing work under the Agreement must comply with its provisions. Further, all agreements between Contractor and its subcontractors must provide that the terms and conditions of this Agreement be incorporated therein. S.4 ASSIGNMENT. This Agreement may not be assigned either in whole or in part without first receiving the City’s written consent. Any attempted assignment, either in whole or in part, without such consent will be null and void and in such event the City will have the right at its option to terminate the Agreement. No granting of consent to any assignment will relieve Contractor from any of its obligations and liabilities under the Agreement. S.5 SUCCESSORS AND ASSIGNS, BINDING EFFECT. This Agreement will be binding upon and inure to the benefit of the parties and their respective permitted successors and assigns. S.6 NO THIRD PARTY BENEFICIARIES. This Agreement is intended for the exclusive benefit of the parties. Nothing set forth in this Agreement is intended to create, or will create, any benefits, rights, or responsibilities in any third parties. S.7 NON- EXCLUSIVITY. The City, in its sole discretion, reserves the right to request the materials or services set forth herein from other sources when deemed necessary and appropriate. No exclusive rights are encompassed through this Agreement. S.8 AMENDMENTS. There will be no oral changes to this Agreement. This Agreement can only be modified in a writing signed by both parties. No charge for extra work or material will be allowed unless approved in writing, in advance, by the City and Contractor. S.9 TIME OF THE ESSENCE. Time is of the essence to the performance of the parties’ obligations under this Agreement. S.10 COMPLIANCE WITH APPLICABLE LAWS. a. General. Contractor must procure all permits and licenses, and pay all charges and fees necessary and incidental to the lawful conduct of business. Contractor must stay fully informed of existing and future federal, state, and local laws, ordinances, and regulations that in any manner affect the fulfillment of this Agreement and must comply with the same at its own expense. Contractor bears full responsibility for training, safety, and providing necessary equipment for all Contractor personnel to achieve throughout the term of the Agreement. Upon request, Contractor will demonstrate to the City's satisfaction any programs, procedures, and other activities used to ensure compliance. b. Drug-Free Workplace. Contractor is hereby advised that the City has adopted a policy establishing a drug-free workplace for itself and those doing business with the City to ensure the safety and health of all persons working on City contracts and projects. Contractor will require a drug-free workplace for all Contractor personnel working under this Agreement. Specifically, all Contractor personnel who are working under this Agreement must be notified STANDARD TERMS AND CONDITIONS Natural Gas – Line Locating Services 8 ITB # 21-19 in writing by Contractor that they are prohibited from the manufacture, distribution, dispensation, possession, or unlawful use of a controlled substance in the workplace. Contractor agrees to prohibit the use of intoxicating substances by all Contractor personnel, and will ensure that Contractor personnel do not use or possess illegal drugs while in the course of performing their duties. c. Federal and State Immigration Laws. Contractor agrees to comply with the Immigration Reform and Control Act of 1986 (IRCA) in performance under this Agreement and to permit the City and its agents to inspect applicable personnel records to verify such compliance as permitted by law. Contractor will ensure and keep appropriate records to demonstrate that all Contractor personnel have a legal right to live and work in the United States. (i) As applicable to Contractor, under this provision, Contractor hereby warrants to the City that Contractor and each of its subcontractors will comply with, and are contractually obligated to comply with, all federal immigration laws and regulations that relate to their employees (hereinafter “Contractor Immigration Warranty”). (ii) A breach of the Contractor Immigration Warranty will constitute as a material breach of this Agreement and will subject Contractor to penalties up to and including termination of this Agreement at the sole discretion of the City. (iii) The City retains the legal right to inspect the papers of all Contractor personnel who provide services under this Agreement to ensure that Contractor or its subcontractors are complying with the Contractor Immigration Warranty. Contractor agrees to assist the City in regard to any such inspections. (iv) The City may, at its sole discretion, conduct random verification of the employment records of Contractor and any subcontractor to ensure compliance with the Contractor Immigration Warranty. Contractor agrees to assist the City in regard to any random verification performed. (v) Neither Contractor nor any subcontractor will be deemed to have materially breached the Contractor Immigration Warranty if Contractor or subcontractor establishes that it has complied with the employment verification provisions prescribed by Sections 274A and 274B of the Federal Immigration and Nationality Act. d. Nondiscrimination. Contractor represents and warrants that it does not discriminate against any employee or applicant for employment or person to whom it provides services because of race, color, religion, sex, national origin, or disability, and represents and warrants that it complies with all applicable federal, state, and local laws and executive orders regarding employment. Contractor and Contractor’s personnel will comply with applicable provisions of Title VII of the U.S. Civil Rights Act of 1964, as amended, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.), and applicable rules in performance under this Agreement. S.11 SALES/USE TAX, OTHER TAXES. Contractor is responsible for the payment of all taxes including federal, state, and local taxes related to or arising out of Contractor’s services under this Agreement, including by way of illustration but not limitation, federal and state income tax, Social Security tax, unemployment insurance taxes, and any other taxes or business license fees as required. If any taxing authority should deem Contractor or Contractor employees an employee of the City, or should otherwise claim the City is liable for the payment of taxes that are Contractor’s responsibility under this Agreement, Contractor will indemnify the City for any tax liability, interest, and penalties imposed upon the City. The City is exempt from paying state and local sales/use taxes and certain federal excise taxes and will furnish an exemption certificate upon request. S.12 AMOUNTS DUE THE CITY. Contractor must be current and remain current in all obligations due to the City during the performance of services under the Agreement. Payments to Contractor may be offset by any delinquent amounts due the City or fees and charges owed to the City. STANDARD TERMS AND CONDITIONS Natural Gas – Line Locating Services 9 ITB # 21-19 S.13 OPENNESS OF PROCUREMENT PROCESS. Written competitive proposals, replies, oral presentations, meetings where vendors answer questions, other submissions, correspondence, and all records made thereof, as well as negotiations or meetings where negotiation strategies are discussed, conducted pursuant to this Invitation to Bid (ITB), shall be handled in compliance with Chapters 119 and 286, Florida Statutes. Proposals or replies received by the City pursuant to this ITB are exempt from public disclosure until such time that the City provides notice of an intended decision or until 30 days after opening the proposals, whichever is earlier. If the City rejects all proposals or replies pursuant to this ITB and provides notice of its intent to reissue the ITB, then the rejected proposals or replies remain exempt from public disclosure until such time that the City provides notice of an intended decision concerning the reissued ITB or until the City withdraws the reissued ITB. A proposal or reply shall not be exempt from public disclosure longer than 12 months after the initial City notice rejecting all proposals or replies. Oral presentations, meetings where vendors answer questions, or meetings convened by City staff to discuss negotiation strategies, if any, shall be closed to the public (and other proposers) in compliance with Chapter 286 Florida Statutes. A complete recording shall be made of such closed meeting. The recording of, and any records presented at, the exempt meeting shall be available to the public when the City provides notice of an intended decision or until 30 days after opening proposals or final replies, whichever occurs first. If the City rejects all proposals or replies pursuant to this ITB and provides notice of its intent to reissue the ITB, then the recording and any records presented at the exempt meeting remain exempt from public disclosure until such time that the City provides notice of an intended decision concerning the reissued ITB or until the City withdraws the reissued ITB. A recording and any records presented at an exempt meeting shall not be exempt from public disclosure longer than 12 months after the initial City notice rejecting all proposals or replies. In addition to all other contract requirements as provided by law, the contractor executing this agreement agrees to comply with public records law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, Rosemarie Call, phone: 727-562-4092 or Rosemarie.Call@myclearwater.com, 112 S. Osceola Ave., Clearwater, FL 33756. The contractor’s agreement to comply with public records law applies specifically to: a) Keep and maintain public records required by the City of Clearwater (hereinafter “public agency”) to perform the service being provided by the contractor hereunder. b) Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida Statutes, as may be amended from time to time, or as otherwise provided by law. c) Ensure that the public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency. d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the STANDARD TERMS AND CONDITIONS Natural Gas – Line Locating Services 10 ITB # 21-19 contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. e) A request to inspect or copy public records relating to a public agency’s contract for services must be made directly to the public agency. If the public agency does not possess the requested records, the public agency shall immediately notify the contractor of the request and the contractor must provide the records to the public agency or allow the records to be inspected or copied within a reasonable time. f) The contractor hereby acknowledges and agrees that if the contractor does not comply with the public agency’s request for records, the public agency shall enforce the contract provisions in accordance with the contract. g) A contractor who fails to provide the public records to the public agency within a reasonable time may be subject to penalties under Section 119.10, Florida Statutes. h) If a civil action is filed against a contractor to compel production of public records relating to a public agency’s contract for services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable attorney fees, if: 1. The court determines that the contractor unlawfully refused to comply with the public records request within a reasonable time; and 2. At least eight (8) business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the contractor has not complied with the request, to the public agency and to the contractor. i) A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of public records and to the contractor at the contractor’s address listed on its contract with the public agency or to the contractor’s registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. A contractor who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. S.14 AUDITS AND RECORDS. Contractor must preserve the records related to this Agreement for five (5) years after completion of the Agreement. The City or its authorized agent reserves the right to inspect any records related to the performance of work specified herein. In addition, the City may inspect any and all payroll, billing or other relevant records kept by Contractor in relation to the Agreement. Contractor will permit such inspections and audits during normal business hours and upon reasonable notice by the City. The audit of records may occur at Contractor’s place of business or at City offices, as determined by the City. S.15 BACKGROUND CHECK. The City may conduct criminal, driver history, and all other requested background checks of Contractor personnel who would perform services under the Agreement or who will have access to the City’s information, data, or facilities in accordance with the City’s current background check policies. Any officer, employee, or agent that fails the background check must be replaced immediately for any reasonable cause not prohibited by law. STANDARD TERMS AND CONDITIONS Natural Gas – Line Locating Services 11 ITB # 21-19 S.16 SECURITY CLEARANCE AND REMOVAL OF CONTRACTOR PERSONNEL. The City will have final authority, based on security reasons: (i) to determine when security clearance of Contractor personnel is required; (ii) to determine the nature of the security clearance, up to and including fingerprinting Contractor personnel; and (iii) to determine whether or not any individual or entity may provide services under this Agreement. If the City objects to any Contractor personnel for any reasonable cause not prohibited by law, then Contractor will, upon notice from the City, remove any such individual from performance of services under this Agreement. S.17 DEFAULT. a. A party will be in default if that party: (i) is or becomes insolvent or is a party to any voluntary bankruptcy or receivership proceeding, makes an assignment for a creditor, or there is any similar action that affects Contractor’s capability to perform under the Agreement; (ii) is the subject of a petition for involuntary bankruptcy not removed within sixty (60) calendar days; (iii) conducts business in an unethical manner or in an illegal manner; or (iv) fails to carry out any term, promise, or condition of the Agreement. b. Contractor will be in default of this Agreement if Contractor is debarred from participating in City procurements and solicitations in accordance with the City’s Purchasing Policy and Procedures Manual. c. Notice and Opportunity to Cure. In the event a party is in default then the other party may, at its option and at any time, provide written notice to the defaulting party of the default. The defaulting party will have thirty (30) days from receipt of the notice to cure the default; the thirty (30) day cure period may be extended by mutual agreement of the parties, but no cure period may exceed ninety (90) days. A default notice will be deemed to be sufficient if it is reasonably calculated to provide notice of the nature and extent of such default. Failure of the non- defaulting party to provide notice of the default does not waive any rights under the Agreement. d. Anticipatory Repudiation. Whenever the City in good faith has reason to question Contractor’s intent or ability to perform, the City may demand that Contractor give a written assurance of its intent and ability to perform. In the event that the demand is made and no written assurance is given within five (5) calendar days, the City may treat this failure as an anticipatory repudiation of the Agreement. S.18 REMEDIES. The remedies set forth in this Agreement are not exclusive. Election of one remedy will not preclude the use of other remedies. In the event of default: a. The non-defaulting party may terminate the Agreement, and the termination will be effective immediately or at such other date as specified by the terminating party. b. The City may purchase the services required under the Agreement from the open market, complete required work itself, or have it completed at the expense of Contractor. If the cost of obtaining substitute services exceeds the contract price, the City may recover the excess cost by: (i) requiring immediate reimbursement to the City; (ii) deduction from an unpaid balance due to Contractor; (iii) collection against the proposal and/or performance security, if any; (iv) collection against liquidated damages (if applicable); or (v) a combination of the aforementioned remedies or other remedies as provided by law. Costs includes any and all, fees, and expenses incurred in obtaining substitute services and expended in obtaining reimbursement, including, but not limited to, administrative expenses, attorneys’ fees, and costs. c. The non-defaulting party will have all other rights granted under this Agreement and all rights at law or in equity that may be available to it. d. Neither party will be liable for incidental, special, or consequential damages. S.19 CONTINUATION DURING DISPUTES. Contractor agrees that during any dispute between the parties, Contractor will continue to perform its obligations until the dispute is settled, instructed to cease performance by the City, enjoined or prohibited by judicial action, or otherwise required or obligated to cease performance by other provisions in this Agreement. STANDARD TERMS AND CONDITIONS Natural Gas – Line Locating Services 12 ITB # 21-19 S.20 TERMINATION FOR CONVENIENCE. The City reserves the right to terminate this Agreement in part or in whole upon thirty (30) calendar days’ written notice. S.21 TERMINATION FOR CONFLICT OF INTEREST Florida Statutes Section 112. Pursuant to F.S. Section 112, the City may cancel this Agreement after its execution, without penalty or further obligation, if any person significantly involved in initiating, securing, drafting, or creating the Agreement for the City becomes an employee or agent of Contractor. S.22 TERMINATION FOR NON-APPROPRIATION AND MODIFICATION FOR BUDGETARY CONSTRAINT. The City is a governmental agency which relies upon the appropriation of funds by its governing body to satisfy its obligations. If the City reasonably determines that it does not have funds to meet its obligations under this Agreement, the City will have the right to terminate the Agreement without penalty on the last day of the fiscal period for which funds were legally available. In the event of such termination, the City agrees to provide written notice of its intent to terminate thirty (30) calendar days prior to the stated termination date. S.23 PAYMENT TO CONTRACTOR UPON TERMINATION. Upon termination of this Agreement, Contractor will be entitled only to payment for those services performed up to the date of termination, and any authorized expenses already incurred up to such date of termination. The City will make final payment within thirty (30) calendar days after the City has both completed its appraisal of the materials and services provided and received Contractor’s properly prepared final invoice. S.24 NON-WAIVER OF RIGHTS. There will be no waiver of any provision of this agreement unless approved in writing and signed by the waiving party. Failure or delay to exercise any rights or remedies provided herein or by law or in equity, or the acceptance of, or payment for, any services hereunder, will not release the other party of any of the warranties or other obligations of the Agreement and will not be deemed a waiver of any such rights or remedies. S.25 INDEMNIFICATION/LIABILITY. a. To the fullest extent permitted by law, Contractor agrees to defend, indemnify, and hold the City, its officers, agents, and employees, harmless from and against any and all liabilities, demands, claims, suits, losses, damages, causes of action, fines or judgments, including costs, attorneys’, witnesses’, and expert witnesses’ fees, and expenses incident thereto, relating to, arising out of, or resulting from: (i) the services provided by Contractor personnel under this Agreement; (ii) any negligent acts, errors, mistakes or omissions by Contractor or Contractor personnel; and (iii) Contractor or Contractor personnel’s failure to comply with or fulfill the obligations established by this Agreement. b. Contractor will update the City during the course of the litigation to timely notify the City of any issues that may involve the independent negligence of the City that is not covered by this indemnification. c. The City assumes no liability for actions of Contractor and will not indemnify or hold Contractor or any third party harmless for claims based on this Agreement or use of Contractor-provided supplies or services. S.26 WARRANTY. Contractor warrants that the services and materials will conform to the requirements of the Agreement. Additionally, Contractor warrants that all services will be performed in a good, workman-like and professional manner. The City’s acceptance of service or materials provided by Contractor will not relieve Contractor from its obligations under this warranty. If any materials or services are of a substandard or unsatisfactory manner as determined by the City, Contractor, at no additional charge to the City, will provide materials or redo such services until in accordance with this Agreement and to the City’s reasonable satisfaction. Unless otherwise agreed, Contractor warrants that materials will be new, unused, of most current manufacture and not discontinued, will be free of defects in materials and workmanship, will be provided in accordance with manufacturer's standard warranty for at least one (1) year unless otherwise specified, and will perform in accordance with manufacturer's published specifications. STANDARD TERMS AND CONDITIONS Natural Gas – Line Locating Services 13 ITB # 21-19 S.27 THE CITY’S RIGHT TO RECOVER AGAINST THIRD PARTIES. Contractor will do nothing to prejudice the City’s right to recover against third parties for any loss, destruction, or damage to City property, and will at the City’s request and expense, furnish to the City reasonable assistance and cooperation, including assistance in the prosecution or defense of suit and the execution of instruments of assignment in favor of the City in obtaining recovery. S.28 NO GUARANTEE OF WORK. Contractor acknowledges and agrees that it is not entitled to deliver any specific amount of materials or services or any materials or services at all under this Agreement and acknowledges and agrees that the materials or services will be requested by the City on an as needed basis at the sole discretion of the City. Any document referencing quantities or performance frequencies represent the City's best estimate of current requirements, but will not bind the City to purchase, accept, or pay for materials or services which exceed its actual needs. S.29 OWNERSHIP. All deliverables, services, and information provided by Contractor or the City pursuant to this Agreement (whether electronically or manually generated) including without limitation, reports, test plans, and survey results, graphics, and technical tables, originally prepared in the performance of this Agreement, are the property of the City and will not be used or released by Contractor or any other person except with prior written permission by the City. S.30 USE OF NAME. Contractor will not use the name of the City of Clearwater in any advertising or publicity without obtaining the prior written consent of the City. S.31 PROHIBITED ACTS. Pursuant to Florida Constitution Article II Section 8, a current or former public officer or employee within the last two (2) years shall not represent another organization before the City on any matter for which the officer or employee was directly concerned and personally participated in during their service or employment or over which they had a substantial or material administrative discretion. S.32 FOB DESTINATION FREIGHT PREPAID AND ALLOWED. All deliveries will be FOB destination freight prepaid and allowed unless otherwise agreed. S.33 RISK OF LOSS. Contractor agrees to bear all risks of loss, injury, or destruction of goods or equipment incidental to providing these services and such loss, injury, or destruction will not release Contractor from any obligation hereunder. S.34 SAFEGUARDING CITY PROPERTY. Contractor will be responsible for any damage to City real property or damage or loss of City personal property when such property is the responsibility of or in the custody of Contractor or its employees. S.35 WARRANTY OF RIGHTS. Contractor warrants it has title to, or the right to allow the City to use, the materials and services being provided and that the City may use same without suit, trouble or hindrance from Contractor or third parties. S.36 PROPRIETARY RIGHTS INDEMNIFICATION. Without limiting the foregoing, Contractor will without limitation, at its expense defend the City against all claims asserted by any person that anything provided by Contractor infringes a patent, copyright, trade secret or other intellectual property right and must, without limitation, pay the costs, damages and attorneys' fees awarded against the City in any such action, or pay any settlement of such action or claim. Each party agrees to notify the other promptly of any matters to which this provision may apply and to cooperate with each other in connection with such defense or settlement. If a preliminary or final judgment is obtained against the City’s use or operation of the items provided by Contractor hereunder or any part thereof by reason of any alleged infringement, Contractor will, at its expense and without limitation, either: (a) modify the item so that it becomes non-infringing; (b) procure for the City the right to continue to use the item; (c) substitute for the infringing item other item(s) having at least equivalent capability; or (d) refund to the City an amount equal to the price paid, less reasonable usage, from the time of installation acceptance through cessation of use, which amount will be calculated on a useful life not less than five (5) years, plus any additional costs the City may incur to acquire substitute supplies or services. STANDARD TERMS AND CONDITIONS Natural Gas – Line Locating Services 14 ITB # 21-19 S.37 CONTRACT ADMINISTRATION. The contract will be administered by the Purchasing Administrator and/or an authorized representative from the using department. All questions regarding the contract will be referred to the administrator for resolution. Supplements may be written to the contract for the addition or deletion of services. Payment will be negotiated and determined by the contract administrator(s). S.38 FORCE MAJEURE. Failure by either party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control, including acts of nature, acts of the public enemy, riots, fire, explosion, legislation, and governmental regulation. The party whose performance is so affected will within five (5) calendar days of the unforeseeable circumstance notify the other party of all pertinent facts and identify the force majeure event. The party whose performance is so affected must also take all reasonable steps, promptly and diligently, to prevent such causes if it is feasible to do so, or to minimize or eliminate the effect thereof. The delivery or performance date will be extended for a period equal to the time lost by reason of delay, plus such additional time as may be reasonably necessary to overcome the effect of the delay, provided however, under no circumstances will delays caused by a force majeure extend beyond one hundred-twenty (120) calendar days from the scheduled delivery or completion date of a task unless agreed upon by the parties. S.39 COOPERATIVE USE OF CONTRACT. The City has entered into various cooperative purchasing agreements with other Florida government agencies, including the Tampa Bay Area Purchasing Cooperative. Under a Cooperative Purchasing Agreement, any contract may be extended for use by other municipalities, school districts and government agencies in the State of Florida with the approval of Contractor. Any such usage by other entities must be in accordance with the statutes, codes, ordinances, charter and/or procurement rules and regulations of the respective government agency. Orders placed by other agencies and payment thereof will be the sole responsibility of that agency. The City is not responsible for any disputes arising out of transactions made by others. S.40 FUEL CHARGES AND PRICE INCREASES. No fuel surcharges will be accepted. No price increases will be accepted without proper request by Contractor and response by the City’s Purchasing Division. S.41 NOTICES. All notices to be given pursuant to this Agreement must be delivered to the parties at their respective addresses. Notices may be (i) personally delivered; (ii) sent via certified or registered mail, postage prepaid; (iii) sent via overnight courier; or (iv) sent via facsimile. If provided by personal delivery, receipt will be deemed effective upon delivery. If sent via certified or registered mail, receipt will be deemed effective three (3) calendar days after being deposited in the United States mail. If sent via overnight courier or facsimile, receipt will be deemed effective two (2) calendar days after the sending thereof. S.42 GOVERNING LAW, VENUE. This Agreement is governed by the laws of the State of Florida. The exclusive venue selected for any proceeding or suit in law or equity arising from or incident to this Agreement will be Pinellas County, Florida. S.43 INTEGRATION CLAUSE. This Agreement, including all attachments and exhibits hereto, supersede all prior oral or written agreements, if any, between the parties and constitutes the entire agreement between the parties with respect to the work to be performed. S.44 PROVISIONS REQUIRED BY LAW. Any provision required by law to be in this Agreement is a part of this Agreement as if fully stated in it. S.45 SEVERABILITY. If any provision of this Agreement is declared void or unenforceable, such provision will be severed from this Agreement, which will otherwise remain in full force and effect. The parties will negotiate diligently in good faith for such amendment(s) of this Agreement as may be necessary to achieve the original intent of this Agreement, notwithstanding such invalidity or unenforceability. STANDARD TERMS AND CONDITIONS Natural Gas – Line Locating Services 15 ITB # 21-19 S.46 SURVIVING PROVISIONS. Notwithstanding any completion, termination, or other expiration of this Agreement, all provisions which, by the terms of reasonable interpretation thereof, set forth rights and obligations that extend beyond completion, termination, or other expiration of this Agreement, will survive and remain in full force and effect. Except as specifically provided in this Agreement, completion, termination, or other expiration of this Agreement will not release any party from any liability or obligation arising prior to the date of termination. DETAILED SPECIFICATIONS Natural Gas – Line Locating Services 16 ITB # 21-19 1. INTRODUCTION. The City of Clearwater (City) is located on the West Coast of Florida in the Tampa Bay region. It is the third largest city in the region with an estimated population of 110,000 residents. The City of Clearwater is a major tourist destination – Clearwater Beach was recently rated #1 U.S. Beach by TripAdvisor, previously named “Florida’s Best Beach Town 2013” by USA Today, and was on the “Top Ten List of Best Beaches from Maine to Hawaii”. The City of Clearwater is home to the Philadelphia Phillies Spring Training and Clearwater Threshers Minor League Baseball and hosts several sports tournaments through the year that attract visitors from across the country. Clearwater is home for Winter the Dolphin and the Clearwater Marine Aquarium. Winter’s story has made it all the way to Hollywood in the motion pictures” Dolphin Tale” and “Dolphin Tale 2”, both filmed here in Clearwater. 2. BACKGROUND. Clearwater Gas System (CGS) is owned and operated as an enterprise natural gas utility by the City of Clearwater. It currently has over 950 miles of underground gas main and handles the supply and distribution of both natural and propane (LP) gas throughout Northern Pinellas County and Western Pasco County. As a mid-size utility company serving more than 25,000 customers, CGS is recognized as a leader in the natural and propane gas industry. CGS is regulated for safety by the Florida Public Service Commission and the Federal Pipeline Hazardous Material Safety Administration. Since 1923, CGS has provided clean, safe, reliable, economical gas service to the Florida Suncoast Community which it is privileged to serve. CGS prides itself in being a competitive and public service-minded utility provider. Below is some general information on our distribution system, along with a company profile. A. HISTORICAL LOCATING SERVICE UTILIZATION: LOCATE TICKETS FROM JANUARY 2018 – DECEMBER 2018 County Miles of Main Number of Service Lines Sunshine Tickets Received Located Emergency Located Pinellas 764 17,598 31,864 5,869 804 Pasco 222 6,686 17,709 6,415 248 Total 986 24,284 49,573 12,284 1,052 Additional information, such as GIS shapefiles, depicting the exact location of our main and service locations can be made available to the awarded vendor. B. CLEARWATER GAS SYSTEM – OVERVIEW: It is recommended that Bidder review the proposed work area and become familiar with local conditions which may in any manner affect the work to be performed, or affect the equipment, materials, and labor required. The Bidder shall carefully evaluate the service area and the specifications, conditions, and requirements of this contract. No additional allowances shall be made because of lack of knowledge of any site conditions. DETAILED SPECIFICATIONS Natural Gas – Line Locating Services 17 ITB # 21-19 DETAILED SPECIFICATIONS Natural Gas – Line Locating Services 18 ITB # 21-19 C. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration 2017, PHMSA 7100-1.1 Annual Report DETAILED SPECIFICATIONS Natural Gas – Line Locating Services 19 ITB # 21-19 3. SCOPE OF WORK. The Awarded Bidder (Vendor) shall provide underground facility locating services for CGS. Locating services will include regular, emergency, and short notice work requests. The contract resulting from this solicitation will be fixed price (unit cost) in accordance with the Vendor’s Bid Pricing. A copy of the proposed standard contract is included as Attachment A, Standard Contract. A. REGULATIONS: 1. All services shall be performed to meet the requirements and intent of the Code of Federal Regulations (CFR) 49 Part 192.801, 192.803, 192.805, 192.807 and 192.809 relating to “Operator Qualification” in conformance with the intent of Federal Operator Qualification Regulations that is equal to and applicable to Clearwater Gas System’s ASME B31Q Operator Qualification Plan. 2. All work shall be performed in accordance with the standards defined in accordance with Florida Statute 556, the Underground Facility Damage Prevention and Safety Act. (F.S. 556). B. SERVICE REQUIREMENTS: 1. All Locate Ticket records are the property of Clearwater Gas System. CGS will notify Florida Sunshine State One Call (‘‘Sunshine 811’’) of its engagement with the vendor. CGS shall pay ticket fees assessed by ‘Sunshine 811’ directly. 2. Vendor shall receive and record Locate Requests from both CGS and ‘Sunshine 811’ during normal business days and within normal business hours. Locate Requests may be issued to the vendor during non-business hours on an emergency basis only and must be approved by CGS, either in writing or email, prior to start of service. 3. Vendor must provide sufficient qualified staff, administrative capabilities, and field locating equipment to adequately perform the required locating services for CGS. 4. Vendor shall provide compatible two-way communication with existing or future communication systems between office, staff and ‘Sunshine 811’. 5. For each Locate Request, vendor will review the CGS facilities maps, provided online and in paper copy format, to determine where conflicts exist between proposed excavation and CGS facilities and locate those areas in the timeframe (two full business days) per F.S. 556. 6. Vendor shall respond and complete a site visit for each Locate Request from ‘Sunshine 811’ to locate any and all facilities belonging to CGS that are included in the description on the Locate Request. Service shall be completed in the timeframe (two [2] full business days) as specified by F.S. 556. 7. Vendor shall complete all Locate Requests within the timeframe per requirements of F.S. 556 (two [2] full business days) and close out these Locate Requests by submitting the proper response to ‘Sunshine 811’. 8. At the request of CGS, Vendor shall provide one (1) free follow-up site visit, per each completed locate ticket, to verify locate with the excavator to ensure the safety and accuracy of the work performed. 9. Vendor shall use equipment capable of distinguishing CGS facilities from that of other underground utilities. DETAILED SPECIFICATIONS Natural Gas – Line Locating Services 20 ITB # 21-19 10. Vendor shall locate service lines, from the main to the meter location on private property, and other facilities in right of ways and easements in compliance with the most recent edition of the FL Department of Transportation Maintenance of Traffic (MOT) rules and regulations. 11. Vendor shall shovel or vacuum excavate pipelines and segments that are difficult to locate, repair broken wire segments, and install and maintain locate stations to complete locate tickets. 12. Vendor will use a marking medium such as: paint and/or flags. Colors are to be in accordance with state law and industry standards. Vendor is responsible for providing all marking material. 13. Vendor shall designate a single point of contact between Vendor and CGS to serve as a liaison for receipt of CGS facility maps. Vendor shall be responsible for requesting revised copies of CGS facility maps. 14. Vendor shall retain and safeguard CGS system maps and records. Maps and records shall not be disclosed to or made available to any entity without the expressed written consent of CGS. 15. Vendor shall contact CGS for assistance after having exhausted reasonable efforts to locate any identifiable, but un-locatable facilities, notify the Excavator of the presence of CGS’s facilities and inform Excavator to suspend any digging activities until CGS personnel are on site. Obtain name, phone number and other pertinent information of Excavator person or persons notified of locates not being completed for any reason, whether responded to with Positive Response Codes (i.e. when Sunshine 811 ticket is closed concerning the status of locating an underground facility). 16. Notify CGS of any discrepancies or omissions in the records or other information provided to Vendor by CGS to the extent such discrepancies and omissions can be determined by Vendor. Vendor will draw simple as-builts when the main is found in a different location than CGS records depict. 17. Establish positive working relationships with other contractors and maintain clear communication channels to ensure the safety of the system and the public. 18. Gas locates shall include propane tanks and related underground piping systems. Allow CGS to back charge for locates passed-on that were accomplished with minimal effort. Vendor is responsible for any late ticket charges to Sunshine 811 and may be charged for any missed locate damages, pending investigation. C. SERVICE TYPES: Regular Request: CGS or Sunshine 811 locate ticket received during normal business day and hours (7:00 am – 3:30 pm); work completed within two (2) full business days, per F.S. 556. Short Notice Request: CGS or Sunshine 811 locate ticket received during normal business day and hours (7:00 am – 3:30 pm); and work completed within one (1) full business day. Emergency Request: CGS or Sunshine 811 locate ticket received during normal business day and hours (7:00 am – 3:30 pm); respond to the location within two (2) hours and work completed within one (1) full business day. DETAILED SPECIFICATIONS Natural Gas – Line Locating Services 21 ITB # 21-19 D. WORK REQUIREMENTS: Per F.S. 566 Vendor shall respond within two (2) full business days and shall include the following to complete the Locate Request Ticket: 1. Provide an all clear code to the positive response system when CGS does not have underground facilities within the excavation site. 2. Physically mark the excavation site per low-impact marking practices, (such as paint and flags), and update the positive response system in the Sunshine 811 website. 3. Contact the excavator to reschedule the locate. If the excavator's voicemail is reached, leave a message explaining the situation and the need to re-schedule. Enter positive response code 3F only after the excavator has been reached and the new schedule arranged. 4. Enter the appropriate positive response code when one (1) of the above three (3) are not true. 5. If underground utilities cannot be located, Vendor must provide the best information available at that time. E. SERVICE HOURS: 1. Natural Gas Distribution Main and Service Line Locating Services shall be performed between the hours of 7:00 AM to 3:30 PM, Monday through Friday, with the following exceptions: a. Major City Arterial Streets, including State Roads and County Roads: Work permitted between the hours of 9:00 AM – 3:00 PM, to include establishing the MOT for the project. b. Right-of-ways, within 1,000 feet of schools: No work is permitted during the hours when children are arriving or leaving school properties (beginning or ending of school days). 2. Vendor shall contact the City to obtain permission to conduct services on Saturdays and shall observe the same hours as listed above. No work shall be performed on Sundays. 3. Emergency locating services may be conducted upon approval by the City for any day or time, as needed. Vendor shall provide supplemental pricing for hourly rate for emergency services on the Bid Pricing pages. F. WORK SCHEDULE: 1. The Vendor will adhere to a work schedule as specified in Section C, Service Types and Section E, Service Hours. Any schedule variation requested by either the City or the Vendor must be accepted by the other entity in writing. 2. The City intends for the work of this contract to impact the public as little as possible. The Vendor must provide the City with a written schedule (email is acceptable) of the services prior to the start of work to ensure that notification can be provided to any citizen who may be affected by services. DETAILED SPECIFICATIONS Natural Gas – Line Locating Services 22 ITB # 21-19 G. PERSONNEL REQUIREMENTS: 1. All work crews will be required to wear approved company uniform, use appropriate Personal Protection Equipment (PPE), abide by any and all company and OSHA (Occupational Safety and Health Act) safety standards, and behave in a well-mannered, orderly fashion at all times. 2. Vendor shall conduct a safety briefing with employees each day prior to beginning operations. 3. The Vendor shall supply competent and physically capable employees and provide appropriate supervision to the work. All personnel will be skilled in the field in which they work; that is, no unskilled laborers will perform the work. 4. All equipment shall be in optimum operating conditions, free from oil and fluid leaks and properly maintained for safety of Vendor personnel, City personnel, and City residents. H. TRAFFIC CONTROL AND PEDESTRIAN SAFETY: 1. The Vendor shall fully acquaint and comply with Maintenance of Traffic (MOT) safety requirements. If requested, the MOT plan must be submitted to and approved by the City prior to partial lane closure and commencement of the work. All necessary lane closures shall be approved by the City's Transportation and Parking Services a minimum of forty-eight (48) hours in advance of scheduled operations. 2. The Vendor shall coordinate maintenance operations in certain high pedestrian use areas and peak time periods with the City. The winter tourist season is generally not an acceptable time to close traffic lanes for maintenance. The City reserves the right to limit the hours of operation in certain high pedestrian use areas 3. Any and all proposed traffic control shall conform to the current edition of the Manual on Uniform Traffic Control Devices (MUTCD), the Florida Department of Transportation Roadway and Traffic Design Standards, 2009 (600 Series) and the Florida Department of Transportation Standard Specifications for Road and Bridge Construction. The Vendor shall use Index 627 whenever equipment is relocated or driven on existing open travel lanes. 4. For work to be completed within the right-of-ways, the Vendor shall set up Maintenance of Traffic (MOT) per FDOT specifications and shall have an MOT certified individual on site. If the Vendor does not have the MOT certified individual at the bid date he may utilize a contract agency performing the MOT; however, within thirty (30) days of contract award the Vendor must have an MOT certified individual on staff. 5. MOT services shall be provided by the Vendor for the duration of the contract and shall be included in unit pricing. I. REPORTING: 1. The parties will mutually determine an appropriate set of periodic reports to be issued by the Vendor to the City in support of this contract. 2. The Vendor shall meet with the designated City representative, at a frequency determined by the City, to review the vendor’s performance, work schedule, discuss issues, and/or address any related problems. DETAILED SPECIFICATIONS Natural Gas – Line Locating Services 23 ITB # 21-19 J. SPECIAL CONDITIONS: 1. All Bidders must submit proof of applicable licenses, with their bid submittal, and when requested thereafter. 2. The Vendors may be requested to provide a list of equipment to be used in the performance of the contract. Such equipment must be available for inspection by the City designee, prior to award of the contract or as requested during the contract term. 3. The Vendors may be required to provide a list (name and position) of employees it has assigned to provide the services on this contract to the City. 4. The Vendor will assist the City in reporting vandalism, graffiti, damage or public and private property in need of repair/refurbishing. For example, traffic or directory signs, structures, site furnishings, monuments, fences, lighting, utilities and paving. 5. The Vendor will be responsive to special conditions or unexpected problems that may occur during the course of the contract. The City expects the full cooperation and prompt response by the Vendor. K. ALL-INCLUSIVE PRICING: Prices bid shall be inclusive of all labor, equipment, material, tools, incidentals and any other service or charge necessary to complete the project. There shall be no additional charges for mobilization, demobilization, equipment transport, fuel, fuel surcharges, disposal fees/increases, travel time, wait time, labor or insurance charges/increases, or any other charge not listed. The all-inclusive parameters of a locate ticket (unit/ ticket), are as follows; 1. One (1) Sunshine 811 ticket can cover a linear distance of up to one (1) mile on a street and up to 150 feet in either direction along crossing streets that are identified in the ticket. 2. One (1) ticket can include up to five (5) individual addresses as long as the linear distance from the first address to the last is one (1) mile or less. For example, a single ticket can cover work being done at these addresses: 2000, 2003, 2004, 2006 and 2009 Main Street. 3. One (1) locate ticket may cover an area of undeveloped land of no more than one (1) square mile, provided that the boundaries of the undeveloped land area where the work is to be performed are described on the ticket. This ticket may also include work to be performed on any single street or right-of-way bordering the area of undeveloped land. Work to be performed on an additional bordering street or right-of-way requires a separate ticket. Work exceeding the linear or numerical unit requirements outlined above will be billed for the initial hour and then in quarter hour (¼) hour increments. CGS must approve any emergency or after-hours requests prior to start of service. L. MONITORING: The CGS Operations Manager shall monitor the Contractor’s performance in accordance with the terms and conditions set forth in this ITB and as defined in Florida Statutes and the Florida Administrative Code. To assist the Department in monitoring the resultant contract, the Contractor shall permit the Department to inspect its facilities, equipment, or data at any time during regular business hours at the discretion of the Department. DETAILED SPECIFICATIONS Natural Gas – Line Locating Services 24 ITB # 21-19 M. PERFORMANCE STANDARDS, LIQUIDATED DAMAGES, AND CORRECTIVE ACTION PLANS: Liquidated damages will be assessed for breach of any contract term or condition, including failure to meet defined performance standards. The CGS Operations Manager will monitor the Contractor’s performance in accordance with the monitoring requirements of the Contract and may determine the level of sanction to be assessed based upon an evaluation of the severity of the deficiency. Failure by the Contractor to meet any contract term, including the established minimum performance standards, may result in the Department finding the Contractor to be out of compliance with the terms of the contract, and all remedies provided in the Contract and under law, shall become available to the Department. The Department reserves the right to impose liquidated damages in the amount of $1,000.00 for each day that the work to be performed by the Contractor remains incomplete beyond the time limit specified and for failure to comply with the performance standard requirements as set forth in the resulting contract. 4. MINIMUM QUALIFICATIONS. Bidder shall have the capability to perform and complete the services in all respects in accordance with the solicitation documents. The Bidder shall be licensed and competent in the required discipline of locating gas mains, services and underground customer piping systems and related gas meter connections. A. Bidders shall have successfully completed two (2) contracts for similar work during the past three (3) years, in an amount comparable to the amount of the proposed bid total. B. Bidder employees and CGS approved subcontractors must meet the requirements and intent of the Code of Federal Regulations (CFR) 49 Part 192.801, 192.803, 192.805, 192.807 and 192.809 relating to “Operator Qualification” (OQ) with mandatory knowledge, skill and abilities, training to be completed by April 1, 2019. OQ and all training documentation shall be furnished, via email, upon request. The Bidders’s Operator Qualification Plan must also explain how their employees have the ability to identify and react to natural gas related Abnormal Operating Conditions that may be encountered while working on the gas pipeline facility. Contractor Employee Operator Qualification, Knowledge, Skill and Ability records will be kept for a five (5) year period. Failure to provide proof of Operator Qualification compliance, and successful maintenance will disqualify the bidder from performance of the awarded bid. Training records shall be made available to CGS for auditing. C. The Bidder agrees that it has in place, or will implement a Drug and Alcohol Training and Testing Program for their employees that comply with the requirements of the United States Department of Transportation, Title 49, Pipeline Safety Regulations, Part 199. The awarded bidder will furnish quarterly statistical reports to CGS’s Operations Manager, or designee, to show active compliance. D. Vendor must attest to the Certification regarding Scrutinized Companies Lists, certifying that it is not listed on either the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies That Boycott Israel List created pursuant to Section 287.135, Florida Statutes. The Contractor agrees the Department may immediately terminate this Contract for cause if the Contractor is found to have submitted a false certification or if the Contractor is placed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies That Boycott Israel List during the term of the Contract. DETAILED SPECIFICATIONS Natural Gas – Line Locating Services 25 ITB # 21-19 5. INSURANCE REQUIREMENTS. The Vendor shall, at its own cost and expense, acquire and maintain (and cause any subcontractors, representatives or agents to acquire and maintain) during the term with the City, sufficient insurance to adequately protect the respective interest of the parties. Coverage shall be obtained with a carrier having an AM Best Rating of A-VII or better. In addition, the City has the right to review the Contractor’s deductible or self-insured retention and to require that it be reduced or eliminated. Specifically the Vendor must carry the following minimum types and amounts of insurance on an occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then coverage can be obtained on a claims-made basis with a minimum three (3) year tail following the termination or expiration of this Agreement: a. Commercial General Liability Insurance coverage, including but not limited to, premises operations, products/completed operations, products liability, contractual liability, advertising injury, personal injury, death, and property damage in the minimum amount of $2,000,000 (two million dollars) per occurrence and $4,000,000 (four million dollars) general aggregate. b. Commercial Automobile Liability Insurance coverage for any owned, non-owned, hired or borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars) combined single limit. c. Unless waived by the State of Florida and proof of waiver is provided to the City, statutory Workers’ Compensation Insurance coverage in accordance with the laws of the State of Florida, and Employer’s Liability Insurance in the minimum amount of $1,000,000 (one million dollars) each employee each accident, $1,000,000 (one million dollars) each employee by disease, and $1,000,000 (one million dollars) disease policy limit. Coverage should include Voluntary Compensation, Jones Act, and U.S. Longshoremen’s and Harbor Worker’s Act coverage where applicable. Coverage must be applicable to employees, contractors, subcontractors, and volunteers, if any. d. Pollution Liability Insurance coverage, which covers any and all losses caused by pollution conditions (including sudden and non-sudden pollution conditions) arising from the servicing and operations of Vendor (and any subcontractors, representatives, or agents) involved in the work/transport, in the minimum amount of $1,000,000 (one million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate. e. Professional Liability/Malpractice/Errors or Omissions Insurance coverage appropriate for the type of business engaged in by the Respondent with minimum limits of $1,000,000 (one million dollars) per occurrence. If a claim’s made form of coverage is provided, the retroactive date of coverage shall be no later than the inception date of claims made coverage, unless the prior policy was extended indefinitely to cover prior acts. Coverage shall be extended beyond the policy year either by a supplemental extended reporting period (SERP) of as great a duration as available, and with no less coverage and with reinstated aggregate limits, or by requiring that any new policy provide a retroactive date no later than the inception date of claims made coverage. The above insurance limits may be achieved by a combination of primary and umbrella/excess liability policies. Other Insurance Provisions. a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of the insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the Vendor will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing all of the coverage set DETAILED SPECIFICATIONS Natural Gas – Line Locating Services 26 ITB # 21-19 forth above and naming the City as an “Additional Insured” on the Commercial General Liability Insurance and Commercial Automobile Liability Insurance. In addition when requested in writing from the City, Vendor will provide the City with certified copies of all applicable policies. The address where such certificates and certified policies shall be sent or delivered is as follows: City of Clearwater Attn: Purchasing Department, ITB # 21-19 P.O. Box 4748 Clearwater, FL 33758-4748 b. Vendor shall provide thirty (30) days written notice of any cancellation, non-renewal, termination, material change or reduction in coverage. c. Vendor’s insurance as outlined above shall be primary and non-contributory coverage for Vendor’s negligence. d. Vendor reserves the right to appoint legal counsel to provide for the Vendor’s defense, for any and all claims that may arise related to Agreement, work performed under this Agreement, or to Vendor’s design, equipment, or service. Vendor agrees that the City shall not be liable to reimburse Vendor for any legal fees or costs as a result of Vendor providing its defense as contemplated herein. The stipulated limits of coverage above shall not be construed as a limitation of any potential liability to the City, and City’s failure to request evidence of this insurance shall not be construed as a waiver of Vendor’s (or any contractors’, subcontractors’, representatives’ or agents’) obligation to provide the insurance coverage specified. MILESTONES Natural Gas – Line Locating Services 27 ITB # 21-19 1. BEGINNING AND END DATE OF INITIAL TERM. April 2019 through March 2020. If the commencement of performance is delayed because the City does not execute the contract on the start date, the City may adjust the start date, end date and milestones to reflect the delayed execution. 2. CONTRACT. The contract resulting from this solicitation will be fixed price (unit cost) in accordance with the Awarded Vendor’s Bid Pricing. A copy of the proposed standard contract containing all requirements is included as Attachment A, Standard Contract. The prospective vendor should closely review the requirements contained in the proposed standard contract. Modifications proposed by the prospective vendor may not be considered. This solicitation, including all its addenda, the Department’s written response to written inquiries, and the successful vendor’s response shall be incorporated by reference in the final contract document. 3. EXTENSION. The City reserves the right to extend the term of this contract, provided however, that the City shall give written notice of its intentions to extend this contract no later than thirty (30) days prior to the expiration date of the contract. 4. RENEWAL. At the end of the initial term of this contract, the City may initiate renewal(s) as provided. The decision to renew a contract rests solely with the City. The City will give written notice of its intention to renew the contract no later than thirty (30) days prior to the expiration. One (1), two (2) year renewal possible at the City’s option. 5. PRICES. All pricing shall be firm for the initial term of one (1) year; except where otherwise provided by the specifications, and include all transportation, insurance and warranty costs. The City shall not be invoiced at prices higher than those stated in any contract resulting from this bid. a. The Contractor certifies that the prices offered are no higher than the lowest price the Contractor charges other buyers for similar quantities under similar conditions. The Contractor further agrees that any reductions in the price of the goods or services covered by this bid and occurring after award will apply to the undelivered balance. The Contractor shall promptly notify the City of such price reductions. b. During the sixty (60) day period prior to each annual anniversary of the contract effective date, the Contractor may submit a written request that the City increase the prices for an amount for no more than the twelve month change in the Producer Price Index for Non- Residential Construction Trades, Not Seasonally Adjusted as published by the U.S. Department of Labor, Bureau of Labor Statistics (http://www.bls.gov/ppi/home.htm). The City shall review the request for adjustment and respond in writing; such response and approval shall not be unreasonably withheld. c. No fuel surcharges will be accepted. RESPONSE ELEMENTS Natural Gas – Line Locating Services 28 ITB # 21-19 1. BID SUBMISSION – Submit in a sealed container: • one (1) signed original bid, • one (1) copy in a digital format on a CD or flash drive. 2. BIDDER RESPONSE CHECKLIST. This checklist is provided for your convenience. It is not necessary to return a copy of this solicitation’s Instructions, Terms and Conditions, or Detailed Specifications with your bid response. Only submit the requested forms and any other requested or descriptive literature. Performance security included (page 2, paragraph i6) Original and proper number of copies with electronic format included Bid container properly labeled Bid Pricing form completed and included W-9 Request for Taxpayer Identification Number and Certification form completed and included (http://www.irs.gov/pub/irs-pdf/fw9.pdf) Exceptions/Additional Materials/Addenda form completed and included Vendor Information forms (including references & qualifications) completed and included Offer Certification form completed and included Scrutinized Companies and Business Operations with Cuba and Syria Certification Form Scrutinized Companies That Boycott Israel List Certification Form BID PRICING Natural Gas – Line Locating Services 29 ITB # 21-19 Pursuant to all the contract specifications enumerated and described in this solicitation, we agree to furnish Natural Gas Distribution Main and Service Line Locating Services to the City of Clearwater at the price(s) stated below. Item No. TYPE OF LOCATE TICKET Unit Price Unit of Measure Estimated Annual Quantity Total Price REGULAR REQUEST: Sunshine 811 locate ticket received during normal business day and hours (7:00 am – 3:30 pm); work completed within two (2) full business days, per F.S. 556. 1 Regular Request ticket received from CGS or Florida Sunshine (including all ticket revisions and updates); it is estimated that 9,000 tickets will require field visit $ Per Ticket 50,000 $ SHORT NOTICE REQUEST: Sunshine 811 locate ticket received during normal business day and hours (7:00 am – 3:30 pm); work completed within one (1) full business day. 2 Short Notice Request ticket received from CGS or Florida Sunshine (including all ticket revisions and updates); it is estimated that 100 tickets will require field visit $ Per Ticket 1,000 $ EMERGENCY REQUEST: Sunshine 811 locate ticket received during normal business day and hours (7:00 am – 3:30 pm); respond to the location within two (2) hours; and work completed within one (1) full business day. 3 Emergency Request ticket received from CGS or Florida Sunshine (including all ticket revisions and updates); it is estimated that 200 tickets will require field visit $ Per Ticket 1,700 $ OTHER SERVICES 4 Hourly Rate for other services – minimum 1 hour charge (i.e. Work exceeding linear or numerical unit requirements and other services outside of the locate ticket scope of work) $ Per Initial Hour 5 Quarter Hour Rate for other services (after initial hour) $ Per Quarter Hour Vendor Name Date: Olameter DPG, LLC February 15, 2019 9.48 474,000.00 9.48 9,480.00 9.48 16,116.00 45.00 11.25 VENDOR INFORMATION Natural Gas – Line Locating Services 31 ITB # 21-19 Company Legal/Corporate Name: Doing Business As (if different than above): Address: City: State: Zip: - Phone: Fax: E-Mail Address:Website: DUNS # Order from Address (if different from above): Address: City: State: Zip: Fax: E-Mail Address: Fax: E-Mail Address: Certified Small Business Certifying Agency: Certified Minority, Woman or Disadvantaged Business Enterprise Certifying Agency: Olameter DPG, LLC 1150 Crews Road, Suite I Matthews NC 28105 704-321-3760 Toll Free: 855-286-4227 704-846-9133 sales@olameter.com www.olameter.com 15-735-2634 704-846-9133 lfrance@olameter.com N/A N/A Remit to Address (if different than above): Address: City: State: Zip: Contact for Questions about this bid: Name: Laird France Phone: 225-752-5384 Day-to-Day Project Contact (if awarded): Name: Matt Wright Phone: 812-621-7132 matt.wright@olameter.com 704-846-9133 VENDOR INFORMATION Natural Gas – Line Locating Services 32 ITB # 21-19 REFERENCES Instructions: The bidder shall submit a minimum of two (2) customer references for which the vendor has recently performed similar services. Additional pages may be added, if needed. Complete and return with bid submittal. Reference # 1 Project Name: Contract Value: Date Began: Date Completed: Address City / State / Zip Contact Person: Phone: Fax: Notes: Reference # 2 Project Name: Contract Value: Date Began: Date Completed: Address City / State / Zip Contact Person: Email: Phone: Fax: Notes: Vendor Name Date: Olameter DPG, LLC Feb. 15, 2019 City of Pensacola We Energies Feb. 9, 2016 Jan. 31, 2022 222 W Main Street Pensacola, FL 32502 Kelley Knoerr, Operations Manager Knoerr.kelley@we-energies.com 414-944-5530 Carter HallDamage Prevention Manager chall@cityofpensacola.com 850-324-0093 Dec.18, 2012 Dec. 31, 2019 Olameter was awarded a three-year contract to provide underground utilities locating services for the Pensacola Energy's natural gas distribution system back in 2016. Following the successful completion of that contract, an RFP was issued in Dec. 2018 and we are retained the contract for the next three years. Scope includes shoveling or vacuum excavating pipelines and segments that are difficult to locate, repairing broken wire segments, and installing and maintaining locate stations to complete locate tickets. ~$700K Annually ~$6 million Annually 231 W. Michigan Street Milwaukee, WI 53203 Performing underground gas and electric facilities locating utilizing electronic mapping system to determine a physical connection point to perform proper conductive locates on both gas and electric facilities. Scope also includes root cause damage investigations and written reports for any gas or electric facility damage that occurs. After successfully completing the initial four-year contract term, an RFP was posted in 2017 and Olameter was awarded the contract. Email: VENDOR INFORMATION Natural Gas – Line Locating Services 33 ITB # 21-19 QUALIFICATIONS Instructions: The bidder shall indicate certified staff, as required, below. Additional pages may be added, if needed. Awarded vendor(s) will be required to provide proof of all certifications throughout the contract term. Complete and return with bid submittal. Operator Qualification Information: List the Operator Qualification Trainer / Program who will perform or is responsible for direct supervision of the program, minimum one (1). Indicate if an employee needs to be hired. Name Certification No. Date of Certification Maintenance of Traffic Requirement: List the Certified Maintenance of Traffic instructor who will be responsible for MOT requirements services performed within right-of-ways, minimum one (1). Name MOT Certification No. Date of Certification Vendor Name Date: Randy Lash October 3rd, 2016 Certified through Energy WorldNet, Certificate included on next page. Olameter DPG, LLC February 15, 2019 Olameter understands and will comply with the requirement for a MOT certified individual on site for all work completed within the right-of-ways. It is our intention to begin MOT training upon award of this project. Olameter OPERATOR QUALIFICATION TRAINER CERTIFICATE City of Clearwater Natural Gas Distribution Main & Service Line Locating Services 1 ITB #21-19 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5908 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.3 SUBJECT/RECOMMENDATION: Approve grant funds awarded to the City from Clearwater for Youth, in the amount of $18,000 for a flag football league and track program to serve local youth and establish a special program, G1907 - Clearwater for Youth Grants, for these funds at mid-year. (consent) SUMMARY: The City has been awarded funds in the amount of $18,000 from Clearwater for Youth to offer recreational programs to local youth through a flag football league and track program. An allocation of $10,000 of the funds will provide uniforms, footballs, and equipment needed to establish a flag football league at the Ross Norton Recreation Center, serving children from ages 8-17 in the Lake Belleview Community. The remaining $8,000 of funds will be used for a track program to purchase uniforms and shoes. This program will be operated through the North Greenwood Recreation Center and partner with Ross Norton Recreation Center and Clearwater Neighborhood Family Center. The athletes, ranging from ages 8-15, will compete against other track teams throughout the County. No matching funds are required; no additional operating impacts are needed to support this program. These grants were approved by the Resource Management Committee at their March 13, 2019 meeting. APPROPRIATION CODE AND AMOUNT: A mid-year budget amendment will establish program G1907 "Clearwater for Youth Grants", with a budget of $18,000 to account for this grant funding. USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 4/4/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5880 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.4 SUBJECT/RECOMMENDATION: Approve a Business Lease Contract between the City of Clearwater and Lutheran Services Florida, Inc. for the use of city-owned properties located at 701 N Missouri Avenue and authorize the appropriate officials to execute same. (consent) SUMMARY: The City has leased out city property at 701 N Missouri Avenue for the Head Start program for several years and specifically to Lutheran Services Florida (LSF) for over 5 years. Head Start is a community service program aimed at providing preschool-aged children with structured recreation and educational opportunities. The Head Start program is funded by federal grant dollars and is being operated by LSF, a Non-Profit Agency, at the 701 N Missouri site under the direction of the US Department of Health and Human Services. The Head Start facility at 701 N. Missouri is being operated entirely on city owned property. The 0.98-acre site contains a playground and several small buildings for use of the site as a pre-school nursery. The optional 5-year extension to the previous lease between LSF and the City was not requested by LSF by the due date and has reverted to a month to month basis. LSF has requested a new lease for the 701 N Missouri site to begin on April 5, 2019. The proposed lease has terms and conditions similar to the previous lease. The lease has an initial end date of December 2023 to coincide with LSF’s grant cycle with an option to extend for one additional 5-year term. The lease has a rental rate of $1 for the lease term. Page 1 City of Clearwater Printed on 4/4/2019 605 700 608 706 710 806 707 604 706 8021172 1178116611601165SEMINOLE ST N JEFFERSON AVE N MISSOURI AVE ELDRIDGE ST AERIAL MAP Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Lease Property701 N Missouri Ave.Multiple Parcels Numbers Document Path: V:\GIS\Engineering\Location Maps\701 N Missouri Ave Lease.mxd Parcel Size:+/- 0.95 ac. Page 1 of 1Aerial Flown 2018 Date:3/1/201910-29s-15eS-T-R:WDMap Gen By: ² N.T.S.Scale: 278AGrid #:RBReviewed By: 701 701 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5904 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.5 SUBJECT/RECOMMENDATION: Approve a Business Lease Contract between the City of Clearwater (City) and Hope Academy International, LLC for the use of a city-owned lot located at 918 Palmetto Avenue and authorize the appropriate officials to execute same. (consent) SUMMARY: The site at 918 Palmetto Ave is a vacant city-owned lot adjacent to a privately-owned daycare center. The vacant city-owned lot is approximately 0.12 acres and has been utilized as a playground for children attending the adjacent daycare over the last 10 years. The previous tenant of the city-owned lot chose to not renew their lease on the daycare parcel or the city-owned lot, thus leaving the city lot vacant. The new tenant operating the daycare has made a request to lease the vacant city-owned lot for use as a playground with the new lease to commence on April 5, 2019. The market rate to lease the city owned lot was determined to be $1,000 per year, which is an agreeable rate by the proposed Lessee. The lease has an initial term of one year with an option to extend for 4 additional one-year terms. The proposed lease has conditions similar to previous leases on the site. Staff has reviewed and supports leasing the city-owned lot to Hope Academy International, LLC. Page 1 City of Clearwater Printed on 4/4/2019 METTO ST PALMETTO ST PENNSYLVANIA AVE METTO ST 0 0 909913908905915912911906913909911920916908 1006 1004 1008 AERIAL MAP ² N.T.S.Scale: Lease PropertyUnaddressed Parcel on Palmetto St.Parcel Number: 10-29-15-68346-000-0050 Document Path: V:\GIS\Engineering\Location Maps\918 Palmetto St..mxd Parcel Size:+/- 0.12 ac. Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Page 1 of 1Aerial Flown 2018 Date:3/1/201910-29s-15eS-T-R:269AGrid #:WDMap Gen By:RBReviewed By: Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5881 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.6 SUBJECT/RECOMMENDATION: Approve amendment one to Joint Partnership Agreement (JPA) between Pinellas County and the City of Clearwater for the South Myrtle Avenue from Clearwater Largo Road to Belleair Road Drainage Project (17-0059-UT) extending the expiration date to April 2021 and increasing estimated costs by $29,082.90 and authorize the appropriate officials to execute same. (consent) SUMMARY: Pinellas County intends to improve the stormwater system along South Myrtle Avenue from Clearwater Largo Road to Belleair Road. This construction will necessitate the relocation or adjustment of the City’s sanitary sewer system within the project limits in Pinellas County’s right-of-way (ROW). April 4, 2018, City Council approved the initial JPA in the amount of $141,510.60 with an agreement expiration of April 30, 2019. The County reprioritized and delayed advertising the project. Construction is currently anticipated to begin the summer of 2019 with completion in February 2020. This amendment extends the agreement two years to April 30, 2021. The City increased the cost estimate by $29,082.90, for a total of $170,593.50. Pinellas County will receive competitive bids for the stormwater system improvement and utility relocation work and award the contract to the lowest responsible bidder. Final costs will be determined by the contractor’s bid. The City will be advised of the actual contract bid costs and be given the opportunity to reject the bid if deemed excessive. APPROPRIATION CODE AND AMOUNT: 3277327-546900-96634 $29,082.90 Funds are available in Utility Renewal and Replacement Project 96634, Sanitary Utility Relocation Accommodations, to fund the increase to the JPA. Page 1 City of Clearwater Printed on 4/4/2019 FIRST AMENDMENT BETWEEN THE CITY OF CLEARWATER AND PINELLAS COUNTY FOR THE JOINT PROJECT AGREEMENT: SOUTH MYRTLE AVENUE DRAINAGE IMPROVEMENTS FROM CLEARWATER LARGO ROAD TO BELLEAIR ROAD THIS FIRST AMENDMENT is made and entered into on this _____ day of _________________, 2019, by and between PINELLAS COUNTY, a public corporation of the State of Florida whose address is 315 Court Street, Clearwater, FL 33756, hereinafter referred to as the "COUNTY," and the City of Clearwater, a municipal corporation of the State of Florida, whose address is 100 South Myrtle Avenue, Clearwater, Florida, 33756, hereinafter referred to as the "CITY", collectively Parties. WITNESSETH: WHEREAS, the COUNTY will be constructing a capital improvement program plan referred to as South Myrtle Avenue Drainage Improvements, from Clearwater Largo Road to Belleair Road “Project”; and WHEREAS, the COUNTY and the CITY previously entered into an agreement on April 30, 2018, hereinafter referred to as the Agreement, to provide funding for the CITY’s Utility Work to be completed by the COUNTY’s contractor as part of construction of the Project; and WHEREAS, Section 11 of the Agreement provides that the Agreement may be amended where agreed to in writing by the Parties; and WHEREAS, both the COUNTY and the CITY desire to extend the Agreement duration. WHEREAS, the CITY has revised and increased the engineering estimate of preliminary Utility Work cost. NOW THEREFORE, in consideration of the mutual terms, covenants and conditions contained herein, the parties agree as follows: 1. Section 2 Funding Paragraph 2.2 is hereby amended as follows: The City hereby certifies that funding for the preliminary estimated Utility Work cost (Exhibit A – First Amendment) of One Hundred Sixty Two Thousand Four Hundred Seventy Dollars ($162,470.00), plus 5% for County construction/contract administration/compaction and backfill testing costs of Eight Thousand One Hundred Twenty Three and 50/100 Dollars ($8,123.50), for a total cost of One Hundred Seventy Thousand Five Hundred Ninety Three and 50/100 Dollars ($170,593.50). 1 2. Section 3 Joint Project Activities Paragraph 3.1 and Paragraph 3.3 due date is revised to June 1, 2019. 3. Section 17. Agreement Term is hereby amended in its entirety as follows: If the County fails to issue a Notice to Proceed to a contractor for the Project within 730 days from the date of full execution of this FIRST AMENDMENT by the Parties, the Agreement shall be deemed terminated and any payments made by the CITY to the COUNTY shall be refunded in full by the COUNTY within 30 days. 4. Except as changed or modified by this FIRST AMENDMENT, all provisions and conditions of the Agreement shall remain in full force and effect. 2 IN WITNESS WHEREOF, the parties have caused these presents to be duly executed, as of the day and year first above-mentioned. PINELLAS COUNTY, FLORIDA By: ___________________________________ Barry A. Burton County Administrator CITY OF CLEARWATER, FLORIDA Countersigned: ___________________________ By: __________________________ George N. Cretekos William B. Horne II Mayor City Manager Approved as to form: Attest: ___________________________ ________________________________ Owen Kohler Rosemarie Call Assistant City Attorney City Clerk BELLEAIR RD WYATT ST HOWARD ST EWING AVE TILLEY AVE S MARTIN LUTHER KING, JR. AVE HALL ST SCRANTON AVE C L E A R W A T E R-L A R G O R D S PROSPECT AVE MILLER AVE HAWKINS ST PONCE DE LEON BLVD SENECA ST S F O R T H A R RIS O N A V E SMITH ST CARMEL ST S MYRTLE AVE BRYANT ST CAMPBELL ST EWING AVE TILLEY AVE S MYRTLE AVE LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com PROJECTAREA CRM T_K N.T.S.322A 27-29-1603-12-2018Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: SOUTH MYRTLE AVE fromCLEARWATER-LARGO ROAD to BELLEAIR ROAD8" PVC SANITARY SEWER SYSTEMPROJECT #17-0059-UT Document Path: V:\GIS\Engineering\Location Maps\JPA S Myrtle Ave 8 PVC San Sewer Proj #17-0059-UT.mxdC.S.X. RAI LROADCITY OF CLEARWATER PINELLAS COUNTY JOINT PROJECT AGREEMENT UTILITY INSTALLATION BY ROADWAY CONTRACTOR PROJECT NAME: South Myrtle Avenue Drainage Improvements from Clearwater Largo Road to Belleair Road PROJECT LIMITS: Clearwater Largo Road to Belleair Road PROJECT NO.: 002434A THIS JOINT PROJECT AGREEMENT (Agreement) made and entered into on the _ day of , 2018, by and between Pinellas County, a political subdivision of the State of Florida, hereinafter called the "County", and the City of Clearwater, Florida, a municipal corporation of the State ofFlorida, hereinafter called the "City" (collectively, Parties). WITNESSETH, That: WHEREAS, the County intends to construct drainage improvements on South Myrtle Avenue from Clearwater Largo Road to Belleair Road (County Project No. 002434A or Project), which will call for the adjustment, relocation and/or installation of the City's utility facilities along, over and/or under the Project (Utility Work); and WHEREAS, the County's plans for the Project have been reviewed by the City and the City has had the opportunity for input into said plans; and WHEREAS, the County and the City have determined that it would be to the best interest of the general public and to the economic advantage of both Parties to enter into this Joint Project Agreement for the Utility Work to be accomplished by the County's contractor as part of the construction of the Project; and WHEREAS, the City has expressed its desire to assume all reasonable and necessary costs to be incurred for this Utility Work and has requested to County to include in said Project certain plans and specifications to meet the City's needs. NOW, THEREFORE, in consideration of the sum of One Dollar ($1.00) each to the other in hand paid, the receipt whereof is hereby acknowledged, and in further consideration of the mutual covenants hereinafter contained, it is agreed by the Parties as follows: I.Utility Work The City's Utility Work within the limits of the Project is more specifically described as the replacement, relocation or adjustment of approximately 500 linear feet of eight inch (8") PVC Sanitary Sewer that is in conflict with the proposed intersection construction improvements as part of County PID No. 002434A, located on South Myrtle Avenue from Clearwater Largo Road to Belleair Road. [A04-0131 l /215675/1] IN WITNESS WHEREOF the Parties hereto have caused this Agreement to be executed by their duly authorized representatives on the day and date first above written CITY OF CLEARWATER, FLORIDA, A municipal corporation and political subdivision of the State of Florida By: -qe.ot\f')('r('\(t.o S ATTEST: George N. Cretekos Mayor Approved as to form: s,, o�t-YfOwen B:ohler �ssistantCity Attorney OFFICIAL CITY SEAL [A04-01311 nl5675/l] PINELLAS COUNTY, FLORIDA by and through the County Administrator By:�� Mark S. Woodard, County Administrator ·APPROVED AS TO FORM Office of the County Attorney Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5882 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.7 SUBJECT/RECOMMENDATION: Approve an Engineer of Record (EOR) Work Order to Jones Edmunds of Tampa, FL, in the amount of $163,000 for the Marshall Street (MS) Water Reclamation Facility (WRF) Blend Tank Mixer project (18-0057-UT), and authorize the appropriate officials to execute same. (consent) SUMMARY: October 2018, the City hired an Engineer of Record (EOR) to perform a structural evaluation of the MS WRF 40-foot-diameter sludge blending tank. The evaluation resulted in recommended repairs to the interior of the concrete tank as well as replacement of the steel structural supports and piping due to the extent of corrosion observed. EOR Jones Edmunds will provide design, permitting, and bidding services associated with replacement of the mixer, piping, staircase, walkway and supports. Work also includes installation of a new dewatering feed pump system, upgrading the piping and valve configuration, electrical, and instrumentation and controls. It is anticipated the design will be completed within 270 calendar days from the date of council approval. APPROPRIATION CODE AND AMOUNT: 3217321-530100-96213 $163,000 Funding is available in Capital Improvement Project 96213, Marshall Street Upgrade Improvements, to fund the work order. Page 1 City of Clearwater Printed on 4/4/2019 JonesEdmund~ Jones Edmunds & Associates, Inc. WORK ORDER INITIATION FORM for the CITY OF CLEARWATER Date: Consultant Project Number: City Project Number: City Plan Set Number: 1. PROJECT TITLE: MS WRF Blend Tank Mixer Project# 18-0057-UT 2. SCOPE OF SERVICES: January 16, 2019 95308-354-17 18-0057-UT 2019001 Jones Edmunds & Associates, Inc. is pleased to provide the City of Clearwater with this proposal to design improvements to the 40-foot diameter Sludge Blending Tank at the Marshall Street WRF. These improvements will include: • Replacement of the mixer, mixer walkway/structural beam, staircase and potentially the tank cover pending a tank cover assessment. • Other minor structural repairs to the tank walls will be coated with an elastomeric coating to bridge seepage cracks and prevent moisture from further impacting the concrete reinforcement, and miscellaneous concrete repairs. Other minor structural modifications will be addressed through typical repair details based on the Marshall Street WRF Blend Tank Structural Evaluation report (attached) completed by the structural engineer under the 2018 Miscellaneous Engineering Services task. • Install new Dewatering Feed Pumps to pump from the Sludge Storage and Blending Tank to the centrifuge and/or the belt filter press. • Upgrade and modify piping and valves configuration from the blend tank to the centrifuge and/or belt filter press dewatering systems to allow for system redundancy. • Upgrade electrical, instrumentation, and control for the above-mentioned unit treatment processes including compliance with Arc Flash requirements. • Incorporate off-loading station to receive sludge from NE WRF for dewatering. WORK ORDER INITIATION FORM 2 of 15 Revised: 11/29/2017 Modification to other piping systems feeding the Sludge Blending Tank is not anticipated and it is assumed that no other structure modifications beyond those identified in the Marshall Street WRF Blend Tank Structural Evaluation report will be included in this work. The recommended modifications in the report included replacement of the tank cover and walkway/mixer beam support required to support the new mixing system. Other structural repairs will be minor in nature and will not include modification to the tank foundation or tank replacement. As a part of this Scope of Services, Jones Edmunds will complete the tasks described below. I. PRE-DESIGN PHASE Task 1.1 -Develop Basis of Design (30% Submittal) a. Meet with the City to discuss design concepts and City requirements. As a part of this meeting, Jones Edmunds will visit the Marshall Street WRF with subconsultant team to review the existing conditions with the City operation, maintenance and engineering staff. As a part of this site visit, decisions will be made as to what tank components will be reused, demolished and replaced. b. Prepare and submit a health and safety plan to be approved by the City Project Manager prior to mobilizing at the site. c. Develop and obtain City's approval of 30% design concept and technical memorandum based on the following proposed improvements: • Demolition and replacement of the steel platform on top of the tank including the walkway and access staircase on the side of the tank. • Minor structural repairs to the tank including grinding of steel in the tank 1-inch below the concrete surfaces and coated with inhibitor and bonding agent prior to mortar repair (as specified during the tank inspection). Minor repairs also include the addition of interior and exterior tank coating. • Assess if the tank cover can be reused, if not replace tank cover with aluminum flat cover similar to those proposed for installation at the Northeast WRF, and include a tank vent and damper, connection for existing odor control duct, guardrails, and OSHA tie-off point for harnesses. • Install a new top-mounted mixer (same as the NE WRF Blend Tank) in the tank along with new structural supports to support the mixer on the existing tank. Coordination of new structural mixer support with aluminum tank cover manufacturer's structural requirements is included. • Design new dewatering feed pump and piping pad, expand the containment area and modify drains in the containment area. • Replace the three (3) dewatering feed pumps which convey sludge from the blend tank to the centrifuge and/or the belt filter press and modify the controls to allow each pump to convey sludge to each dewatering system and to recirculate sludge back into the blend tank. WORK ORDER INITIATION FORM 3 of 15 Revised: 11/29/2017 • Upgrade and modify above ground piping and valves configuration from the blend tank to the centrifuge and/or belt filter press dewatering systems such that all pumps can be used to pump to each dewatering system and/or to recirculate sludge back into the blend tank. • Modify above ground piping and valves to incorporate an off-loading connection to receive sludge into the sludge tank from trucks transporting from the City's other WRFs. • Include plant service water (reclaimed) hose racks at the top of the blend tank and at the dewatering pump station. • Include an appropriate containment area with trench drain for the new pumps, piping and valve assembly. • Install two new lights in the area for maintenance and accessibility. • Install local pressure and level sensors and alarms at the top of the blend tank. • Include local shutoff at the dewatering feed pump pad. • Develop and summarize electrical requirements and instrumentation and controls protocols for the new mixer and pumping operations. • Modify controls of the existing centrifuge and belt filter presses to account for pumping configuration modifications. • Design will include design considerations for Flood Resilience and Sea Level Rise, where applicable. • Jones Edmunds will include Specification 16075 which requires the contractor to adhere to NFPA 70 E "Standard for Electrical Safety in the Workplace" and requires the Contractor to provide a short circuit study, coordination study, and updated Arc Flash calculations and labeling for new or updated equipment. • Develop 30% plans (Drawings G-1, G-5, M-1, M-2, M-3, M-4, 1-2 and E-2 from Table below). • Develop Equipment Technical Specifications (Specification Sections 11356 and 11385 from Table below). • Prepare a 30% engineer's opinion of probable construction costs (EOPCC). d. Provide 4 copies of the basis of design (30%) plans and technical memorandum to the City for review and an electronic submittal. e. Meet with the City to review the Basis of Design and obtain City comments. Key Assumptions • This Scope of Services does not include survey or geotechnical work, which is not anticipated since tanks or large structures are not being constructed. The City's existing Record Drawings will be the basis of design with instruction for the Contractor to confirm dimensions and elevations. • Structural modifications will include minor repairs to tank wall to address cracking and spalling. Repairs will be developed based on typical details. Modifications or WORK ORDER INITIATION FORM 4 of 15 Revised: 11/29/2017 repairs to the tank foundation and bottom slab and/or tank replacement are not included in this scope of services. • All piping modifications are to above ground pipe only, no underground pipe modifications are anticipated. • Jones Edmunds will verify the new design loads will be similar to the original design loads and are suitable for supporting the loading from the new mixer. Geotechnical assessment and foundation design of the existing tank are not included in this scope of work. The original equipment loads used for the structural evaluation will be based on available historical record drawings and operation and maintenance manuals • The new mixer, tank cover, and pumps will be similar to those developed for the Northeast WRF Blend Tank design. The equipment and material s specified will be based on the specifications and details developed for the Northeast WRF to provide the City with consistency of systems and equipment to reduce O&M costs. • The existing odor control piping and system will be reused. • Existing grinder systems are located upstream of the tank and are therefore not included in the design. • A cover or canopy over the pump station is not included in this design. • Not all drawing sheets may be delivered as part of the 30% pre-design design. • The reliability class requirements for individual unit operations and processes for any facility are not estimated to be changed by the proposed modifications. II. DESIGN PHASE Task 2.1-Site Investigations As this project includes work only inside of the existing tank structure and work on the dewatering pump station, neither survey nor geotechnical investigation is assumed to be required. The existing Record Drawings will be the basis of design with instruction for the Contractor to confirm dimensions and elevations as-necessary for the tank modifications and equipment installation. Ill. FINAL DESIGN PHASE Task 3.1-60% Design Documents a. Address City comments on the 30% Basis of Design and prepare 60% design plans and remaining technical specifications. b. Prepare initial front-end bid documents (Instructions to Bidders, Bid Form, Bonds, Agreement, General Conditions and Supplementary Conditions) using the latest version of the City's Standard Documents. c. Prepare a 60% engineer's opinion of probable construction costs (EOPCC). WORK ORDER INITIATION FORM 5 of 15 Revised: 11/29/2017 d. Submit three hard copies of the 60% plans, technical specifications and front-end documents and one copy of the 60% OPCC to the City for review along with electronic copy to City Project Manager. e. Meet with the City to review the 60% design documents. Task 3.2 -90% Design Documents a. Address City comments on the 60% Basis of Design and prepare 90% design plans and remaining technical specifications. b. Prepare initial front-end bid documents (Instructions to Bidders, Bid Form, Bonds, Agreement, General Conditions and Supplementary Conditions) using the latest version of the City's Standard Documents. c. Prepare a 90% engineer's opinion of probable construction costs (EOPCC). d. Submit three hard copies of the 90% plans, technical specifications and front-end documents and one copy of the 90% OPCC to the City for review along with electronic copy to City Project Manager. e. Meet with the City to review the 90% design documents. Task 3.3 -100% Design Documents a. Address City comments on the 60% design documents and prepare 100% design plans, specifications and front-end bid documents. b. Prepare a 100% opinion of probable construction costs (OPCC). c. Submit three hard copies of the 100% plans, technical specifications and front-end documents and one copy of the 100% OPCC to the City for review along with electronic copy to City Project Manager. d. Meet with the City to review the 100% design documents. e. Prepare an application for a Minor Modification to Domestic Wastewater Facility Permit for the Marshall Street WRF. f. Respond up to one Request for Additional Information (RAI) to the Permit Application. Responses for additional RAls is excluded from this scope. g. Prepare a building permit application for submission to the City including up to eight half-size copies of plans (if needed by the building department). Key Assumptions • Technical Specifications will be developed using Jones Edmunds' Master Specifications and the NE WRF Blend Tank Improvements Specifications will be used WORK ORDER INITIATION FORM 6 of 15 Revised: 11/29/2017 as a basis for the specification package. Jones Edmunds' specifications will be modified to be consistent with City's standard specifications. • EOPCC will be developed using MS Excel software with the format of the estimate being broken down by Specification Divisions. Appropriate factors will be used to estimate the undefined scope of work and other contingencies based on the overall level of design completeness. • The City's standard front end documents (Sections I through IV) will be used and downloaded from the City's website at the time of the 30% design review meeting. Incorporating new versions of the City's front ends after the initial preparation of documents is excluded from this scope of work. Jones Edmunds will provide any requested changes to the City's Supplemental Conditions. • Design review meetings will include the Engineer of Record and Project Engineer; one half day is anticipated for each review meeting. • City comments on deliverables will be coordinated into two documents (the City's submittal markups and comment summary form) and provided to Jones Edmunds. • Work related to obtaining a new environmental resource permit is not included in this design. • The only permit application included in the scope or services and fee estimate is the FDEP Minor Modification to Domestic Wastewater Facility Permit for the Marshall Street WRF. An allowance of $500 is included in the fee estimate for the permit application fee. If any additional permits are required for the project an amendment to the scope of services and fee will be required. Below is a preliminary list of drawings expected to be developed as part of this project: DRAWING NO. DRAWING TITLE G-1 COVER SHEET G-2 DRAWING INDEX AND DESIGNATION, ABBREVIATIONS G-3 GENERAL NOTES AND SYMBOLS G-4 SITE PLAN D-1 TANK PLATFORM DEMOLITION PLAN D-2 DEWATERING PUMPS, PIPING AND PAD DEMOLITION D-3 DEMOLITION PHOTOS C-1 STORMWATER POLLUTION PREVENTION PLAN NOTES C-2 STORMWATER POLLUTION PREVENTATION PLAN NOTES (2) C-3 STORMWATER POLLUTION PREVENTION PLAN C-4 CIVIL DETAILS 5-1 GENERAL NOTES AND DEMOLITION PLAN 5-2 BLENDING TANK REPAIR DETAILS I 5-3 BLENDING TANK MIXER STRUCTURAL SUPPORTS PLAN 5-4 BLENDING TANK MIXER STRUCTURAL SUPPORTS SECTIONS AND DETAILS WORK ORDER INITIATION FORM 7 of 15 Revised: 11/29/2017 DRAWING NO. DRAWING TITLE S-5 BLENDING TANK COVER -PLAN AND SECTIONS S-6 BLENDING TANK COVER -DETAILS I S-7 SLUDGE PUMP STATION CONTAINMENT SLAB M-1 BLENDING TANK MIXER PLAN M-2 BLENDING TANK MIXER MODIFICATIONS PLAN AND SECTIONS M-3 SLUDGE PUMP STATION M-4 SLUDGE PUMP STATION SECTIONS M-5 DETAILS I 1-1 GENERAL NOTES AND SYMBOLS 1-2 BLENDING TANK P&ID 1-3 DEWATERING PUMP P&ID 1-4 INSTRUMENTATION DETAILS E-1 SITE PLAN E-2 POWER AND CONTROLS RISERS E-3 BLENDING TANK PLANS AND DETAILS E-4 DEWATERING FEED PUMPS PLANS E-5 ELECTRICAL ROOM PLAN E-6 DETAILS Below is a preliminary list of specifications expected to be developed as part of this project: SPECIFICATION SPECIFICATION TITLE NO. DIVISION O -CITY'S FRONT-END DOCUMENTS DIVISION 1-GENERAL REQUIREMENTS 01000 PROJECT REQUIREMENTS 01100 SUMMARY OF WORK 01200 MEASUREMENT AND PAYMENT 01290 SCHEDULE OF VALUES 01300 CONTRACT ADMINISTRATION 01310 CONSTRUCTION COORDINATION 01320 PROGRESS SCHEDULE 01325 CONSTRUCTION PHOTOGRAPHS 01330 SUBMITTALS AND ACCEPTANCE 01350 ENVIRONMENTAL PROTECTION PROCEDURES 01355 SPECIAL PROVISIONS 01400 QUALITY REQUIREMENTS 01450 TESTING AND TESTING LABORATORY SERVICES 01500 TEMPORARY FACILITIES AND CONTROLS 01600 MATERIALS AND EQUIPMENT WORK ORDER INITIATION FORM 8 of 15 Revised: 11/29/2017 SPECIFICATION SPECIFICATION TITLE NO. 01650 DELIVERY, STORAGE, AND HANDLING 01720 FIELD ENGINEERING 01730 CUTTING, CORING, AND PATCHING 01735 CONTROL OF WORK 01740 FINAL CLEANING 01755 EQUIPMENT TESTING AND STARTUP 01770 PROJECT CLOSEOUT 01780 WARRANTIES AND BONDS 01785 RECORD DOCUMENTS 01815 MAINTENANCE OF PLANT OPERATION AND SEQUENCE OF CONSTRUCTION 01820 TRAINING 01830 OPERATIONS AND MAINTENANCE MANUALS DIVISION 2 -SITE CONSTRUCTION 02220 DEMOLITION AND MODIFICATIONS 02225 BLEND TANK CLEANING 02230 SITE PREPARATION 02370 EROSION AND SEDIMENTATION CONTROL 02700 PAVEMENT REPAIRS AND RESTORATION DIVISION 3 -CONCRETE 03100 CONCRETE FORMWORK 03200 CONCRETE REINFORCEMENT 03250 CONCRETE JOINTS AND JOINT ACCESSORIES 03300 CAST-IN-PLACE CONCRETE 03360 CONCRETE FINISHES 03600 GROUT 03930 MODIFICATIONS AND REPAIR TO CONCRETE DIVISION 5 -METALS 05120 STRUCTURAL STEEL 05500 METAL FABRICATIONS 05520 METAL HANDRAILS AND RAILINGS DIVISION 7 -THERMAL AND MOISTURE PROTECTION 07900 JOINT SEALERS DIVISION 9 -FINISHES 09900 PAINTING AND COATING DIVISION 11-EQUIPMENT 11000 GENERAL EQUIPMENT REQUIREMENTS 11356 DEWATERING FEED PUMPS 11385 TANK MIXING EQUIPMENT DIVISION 13-SPECIAL CONSTRUCTION 13125 ALUMINUM COVERS WORK ORDER INITIATION FORM 9 of 15 Revised: 11/29/2017 SPECIFICATION SPECIFICATION TITLE NO. 13401 PROCESS INSTRUMENTATION AND CONTROLS DIVISION 15-MECHANICAL 15055 PIPING SYSTEMS-GENERAL 15060 PIPE HANGERS AND SUPPORTS 15075 PROCESS EQUIPMENT, PIPING, AND VALVE IDENTIFICATION 15105 WALL PIPES, SEEP RINGS, AND PENETRATIONS 15110 MANUAL, CHECK, AND PROCESS VALVES 15119 ELECTRICAL MOTOR ACTUATOR FOR VALVES 15121 MISCELLANEOUS PIPE FITTINGS AND ACCESSORIES 15122 FLEXIBLE PIPE COUPLINGS AND EXPANSION JOINTS 15125 PIPING APPURTENANCES 15144 PRESSURE TESTING OF PIPING 15155 DUCTILE IRON PIPE AND FITTINGS DIVISION 16-ELECTRICAL 16075 ELECTRICAL IDENTIFICATION 16120 CONDUITS AND CABLE 16221 MOTORS 16260 VARIABLE SPEED DRIVES 16401 LOW VOLTAGE ELECTRICAL WORK-GENERAL REQUIREMENTS IV. BIDDING PHASE -(FINAL CONSTRUCTION DOCUMENTS) Task 4.1-Bid-Phase Services a. Address the final City's comments on the 100% design documents. b. Prepare and submit thr~e signed-and-sealed copies and one electronic copy of the ~id documents to the City, incorporating the City's comments on the 100% design documents. c. Attend one pre-bid meeting and prepare pre-bid meeting minutes and submit them to the City for distribution. d. Respond to requests for information (RFls) from bidders and issue up to three addenda if necessary. The last addendum, if required, will be issued 7 days before bid opening. e. Tabulate and evaluate bids and provide recommendation to the City for award. Key Assumptions • There will be a total of 1 bid package. WORK ORDER INITIATION FORM 10 of 15 Revised: 11/29/2017 • Advertising; printing and distribution of Contract Documents including Addenda, opening of bids, and procurement of materials testing and code required Special Inspection services are to be provided by the City. • Prebid conference will include the Engineer of Record and Project Engineer from Jones Edmunds. V. CONSTRUCTION PHASE (if applicable) Construction-phase services are not included and will be provided as a separate Work Order. 3. PROJECT GOALS: Upgrade/refurbish the Marshall Street Blending Tank System to improve mixing, and provide ease of equipment operation and maintenance. Development of construction contract documents for proposed improvements. Three (3) copies of review submittals and three (3) copies of final bid documents will be provided to the City. 4. BUDGET: See attachment B. This price includes all labor and expenses anticipated to be incurred by Jones Edmunds & Associates, Inc. for the completion of these tasks in accordance with Professional Services Method "A" -Cost Times Multiplier Basis for a fee not to exceed One-Hundred Sixty- three Thousand Dollars ($163,000). The fee for the FDEP Minor Domestic Wastewater Facility Permit for the Marshall Street WRF will be paid by Jones Edmunds and invoiced to the City as a Reimbursable. An allowance of $500 is included in the fee estimate for this permit fee. Any additional permit fees or increase in fees for this permit may require an amendment to this scope of services and fee estimate. 5. SCHEDULE: The project is to be completed 8.3.months from issuance of notice-to-proceed. The project deliverables are to be phased as follows: Basis of Design (30% Submittal) 45 calendar days from NTP and Kickoff Meeting with City Basis of Design Review Meeting with City 21 calendar days after Basis of Design Memo Submission 60% Design Documents 60% Design Review Meeting with City 90% Design Documents 90% Design Review Meeting with City WORK ORDER INITIATION FORM 45 calendar days after 30% Design Review Meeting 21 calendar days after 60% Submittal 45 calendar days after 60% Design Review Meeting 21 calendar days after 90% Submittal 11 of 15 Revised: 11/29/2017 100% Design Documents 100% Design Review Meeting with City Bid Documents 30 calendar days after 90% Review Meeting 21 calendar days after 100% Submittal 21 calendar days after 100% Review Meeting 6. STAFF ASSIGNMENT (Jones Edmunds): The firm's staff assignments to this project include: Tom Friedrich, PE, BCEE Lisa Rhea, PE Hatim Fadlalla, PhD, PE David Yonge, PhD, PE John Sobczak, PE Pete Hoenshelt, PE Maraida Balaquer-Barbosa, El Client Services Manager/Senior QA/QC Senior Project Manager Senior Engineer Project Engineer/Task Manager Structural Engineer Electrical, Instrumentation and Controls Engineer Engineering Intern The City's staff assignments to this project include: Todd Kuhnel Jeremy Brown, PE Ryan Alexander Jason Jennings Michael Flanigan Michael Gilliam Kervin St. Aimie Rich Gardner, PE Project Manager Utilities Engineering Manager Public Utilities Site Representative (Marshall Street WRF) Public Utilities Wastewater Environmental Tech. Manager Public Utilities Coordinator Public Utilities Infrastructure Maintenance Manager Public Utilities Coordinator Public Utilities Assistant Director 7. CORRESPONDENCE/REPORTING/COMMUNICATION PROCEDURES: ENGINEER's project correspondence shall be directed to: David Yonge, PhD, PE, with copies to Lisa Rhea, PE All City project correspondence shall be directed to the Project Manager, with copies to the Utilities Engineering Manager and Public Utilities Assistant Director. ENGINEER shall provide a minimum of forty-eight (48) hours' notice prior to conducting fieldwork/site visits. ENGINEER shall provide a minimum of seven (7) days notification for site visits requiring the assistance of City Operations and Maintenance personnel. ENGINEER acknowledges that all City directives shall be provided by the City Project Manager. In addition to the original copies delivered as stated in the scope of work, all project deliverables will be submitted in electronic format on CD or other City approved device prior to approval of final invoice. WORK ORDER INITIATION FORM 12 of 15 Revised: 11/29/2017 8. INVOICING/FUNDING PROCEDURES: For work performed, invoices shall be submitted monthly to the: City of Clearwater Engineering Department Attention: Veronica Josef, Senior Staff Assistant PO Box 4748 Clearwater, Florida 33758-4748. Contingency services will be billed as incurred only after written authorization provided by the City to proceed with those services. City Invoicing Code : 3217321-530100-96213 9. INVOICING PROCEDURES At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the Work Order: A. Project Number, Purchase Order Number and Contract Amount. B. The time period (begin and end date) covered by the invoice. C. A short narrative summary of activities completed in the time period D. Contract billing method -Lump Sum or Cost Times Multiplier E. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks (direct costs, if any, shall be included in lump sum amount). F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due, previous amount earned, total earned to date for each task and other direct costs (receipts will be required for any single item with a cost of $50 or greater or cumulative monthly expenses greater than $100). G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts by funding code. 10. SPECIAL CONSIDERATIONS: The consultant named above is required to comply with Section 119.0701, Florida Statutes (2013) where applicable. PREP~ Stanley F. Ferreira, Jr., PE Executive President/ Chief Executive Officer Jones Edmunds & Associates, Inc. February 26, 2019 Date L,(?,fui,2..jzs/2.019 @un:c 2../2.S /2.019 WORK ORDER INITIATION FORM 13 of 15 APPROVED BY: D. Scott Rice, PE City Engineer City of Clearwater Date Revised: 11/29/2017 1. FORMAT Attachment "A" BRIGHT ,'J-.'O BEAUTIFUL• BAY TO BEACH CITY OF CLEARWATER ENGINEERING DEPARTMENT WORK ORDER INITIATION FORM CITY DELIVERABLES The design plans shall be compiled utilizing the following methods: 1. City of Clearwater CAD standards. 2. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. 2. DELIVERABLES The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20' unless approved otherwise. Upon completion the consultant shall deliver all drawing files in digital format with all project data in Autodesk Civil 30 file format. If not available Land Desktop files are still acceptable, however the City or Clearwater is currently phasing out Land Desktop. NOTE: If approved deviation from Clearwater CAD standards are used the Consultant shall include all necessary information to aid in manipulating the drawings including either PCP, CTB file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types or other attributes contained in the standard release of Autodesk, Inc. software. All block references and references contained within the drawing file shall be included. Please address any questions regarding format to Mr. Tom Mahony, at (727) 562 4762 or email address Tom.Mahony@myClearwater.com. All electronic files must be delivered upon completion of project or with 100% plan submittal to City of Clearwater. WORK ORDER INITIATION FORM 14 of 15 Revised: 11/29/2017 Task 1.0 1.1 3.0 3.1 3.2 3.3 4.0 4.1 Attachment "B" Marshall Street WRF Blend Tank Mixer City Project 18-0057-UT Jones Edmunds & Associates, Inc. WORK ORDER INITIATION FORM PROJECT BUDGET Description Subconsultant Labor Services Pre-Design Basis of Design (30% Design Documents) $6,300 $34,500 Final Design Plans and Specifications 60% Design Documents $9,800 $39,300 90% Design Documents $0 $27,700 100% Design Documents $10,400 $20,900 Bid-Phase Services Bid-Phase Services $1,700 $11,900 Subtotal, Labor and Subcontractors Permit Review Fees Grand Total Total $40,800 $49,100 $27,700 $31,300 $108,100 $13,600 $162,500 $500 $163,000 WORK ORDER INITIATION FORM 15 of 15 Revised: 11/29/2017 N BETTY LN H A R B O R D R ENGMAN ST LA SALLE ST OVERBROOK AVE TANGERINE ST HOLT AVE PALM BLUFF ST MARSHALL ST DOUGLASAVES T E V E N S O N'S D R CLAIRE DR BECKETT ST CARLTON ST JADE AVE FAIRBURN AVE GRANT ST N WASHINGTON AVE N MADISON AVE CARO L DRSTOCKTONDR ENGMAN ST DOUGLAS AVE LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com CRM TK N.T.S.269B 10-29-1501/23/2019Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: Marshall St Water Reclamation FacilityBlend Tank Mixer ProjectProject # 18-0057-UT Document Path: V:\GIS\Engineering\Location Maps\WRF Marshall 18-0057-UT.mxd PROJECTLOCATION STEV E N S ONCRE E K Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5893 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 7.8 SUBJECT/RECOMMENDATION: Approve the conveyance of a Distribution Easement to Duke Energy for the installation and maintenance of a new power line and electric facilities for City of Clearwater property at 1005 N Old Coachman Road and authorize the appropriate officials to execute same. (consent) SUMMARY: Duke Energy will install a new power line and electric facilities to support a new City Transfer Station at Spectrum Field. The proposed easement will provide Duke Energy (Duke) with property rights necessary to provide service and maintain its electric equipment within the easement. Page 1 City of Clearwater Printed on 4/4/2019 Prepared By: Bruce C. Crawford, Esquire Return To: Duke Energy 10901 Danka Circle, Suite C Attn: Land Services St. Petersburg, Florida 33716 2401 25th Street North (SP-15) St. Petersburg, Florida 33713 SEC: 07 TWP: 29S RGE: 16E COUNTY: PINELLAS PROJECT: CW-19-25027793 GRANTOR: CITY OF CLEARWATER ADDRESS: PO BOX 4748, Clearwater, FL. 33758-4748 SITE ADDRESS: 1005 N OLD COACHMAN RD., CLEARWATER TAX PARCEL NUMBERS: 07-29-16-00000-140-0400 DISTRIBUTION EASEMENT KNOW ALL MEN BY THESE PRESENTS, that the undersigned, their heirs, successors, lessees and DVVLJQV³*5$1725´), in consideration of the mutual benefits, covenants and conditions herein contained, does hereby grant and convey to DUKE ENERGY FLORIDA, LLC, d/b/a DUKE ENERGY, a Florida Limited Liability Company, Post Office Box 14042, St. Petersburg, Florida 33733, and to its successors and assigns, ³*5$17((´), an easement to install, operate and maintain in perpetuity, such facilities as may be necessary or GHVLUDEOHIRUSURYLGLQJHOHFWULFHQHUJ\DQGVDLGIDFLOLWLHVEHLQJORFDWHGLQWKHIROORZLQJGHVFULEHG³(DVHPHQW$UHD´ within *5$1725¶6 premises in Pinellas County, to wit: A 10.00 foot wide Easement Area lying 5.00 feet on each side of GRANTEE's facilities, as built and installed at a mutually agreeable location over, under, upon, across, through and within the following described property to accommodate present and future development: 6HHOHJDOGHVFULSWLRQRQWKHDFFRPSDQ\LQJ([KLELW³$´DWWDFKHGKHUHWRDQGLQFRUSRUDWHGherein by this reference. The rights herein granted to GRANTEE by GRANTOR specifically include: (a) the right for GRANTEEto patrol, inspect, alter, improve, repair, rebuild, relocate, and remove said facilities; further GRANTEE hereby agrees to restore the Easement Area to as near as practicable the condition which existed prior to such construction, repairs, alteration, replacement, relocation or removal as a result of *5$17((¶V safe and efficient installation, operation or maintenance of said facilities; (b) the reasonable right for GRANTEE to increase or decrease the voltage and to change the quantity and type of facilities; (c) the reasonable right for GRANTEE to clear the Easement Area of trees, limbs, undergrowth and other physical objects which, in the opinion of GRANTEE,endanger or interfere with the safe and efficient installation, operation or maintenance of said facilities; (d) the reasonable right for GRANTEE to request that GRANTOR trim or remove any trees or vegetation adjacent to, but outside the Easement Area which, in the reasonable opinion of GRANTEE, endangers or interferes with the safe and efficient installation, operation or maintenance of said facilities; (e) the reasonable right for GRANTEE to enter upon land of the GRANTOR adjacent to said Easement Area for the purpose of exercising the rights herein granted; and (f) all other rights and privileges reasonably necessary or convenient for *5$17((¶V safe and efficient installation, operation and maintenance of said facilities and for the enjoyment and use of said easement for the purposes described above. The rights and easement herein granted are non-exclusive as to entities not engaged in the provision of electric energy and service and GRANTOR reserves the right to grant rights to others affecting said easement area provided that such rights do not create an unsafe condition or unreasonably conflict with the rights granted to GRANTEE herein. GRANTOR hereby covenants and agrees that no buildings, structures or obstacles (except fences) shall be located, constructed, excavated or created within the Easement Area. If the fences are installed, they shall be placed so as to allow ready access to *5$17((¶V facilities and provide a working space of not less than ten (10) feet on the opening side, six (6) feet on the back for working space and three (3) feet on all other sides of any pad mounted transformer. If *5$1725¶V future orderly development of the premises is in physical conflict with *5$17((¶V facilities, GRANTEE shall, within 60 days after receipt of written request from GRANTOR, relocate said facilities to another mutually agreed upon Easement Area in *5$1725¶V premises, provided that (a) GRANTOR shall reimburse GRANTEE the full actual cost of the relocation, and (b) GRANTOR shall execute and deliver to GRANTEE, at no cost, an acceptable and recordable easement to cover the relocated facilities. Upon the completion of the relocation, the easement herein shall be considered cancelled as to the portion vacated by such relocation. If this easement is being granted to provide electric service to GRANTOR, then this legal description was provided by GRANTOR. In the event facilities are located outside of this legal description, GRANTOR shall pay for any relocation costs necessary or shall amend this legal description to cover the actual facilities. Should this easement be granted to provide electric service to a third party, GRANTEE shall provide the legal description and GRANTOR shall not have any liability related to errors in the legal description. GRANTOR covenants not to interfere with *5$17((¶V facilities within the Easement Area in *5$1725¶Vpremises, and GRANTOR further covenants to indemnify to the extent of Florida Statute 768.28 and hold GRANTEE harmless from damages and injuries, whether to persons or property, arising directly from the negligent act related to GRANTEE¶VIDFLOLWLHVE\GRANTOR or by *5$1725¶V agents or employees. Nothing contained herein, however, shall be construed to waive or modify the provisions of Florida Statute 768.28 or the doctrine of sovereign immunity as to any party hereto. In addition, nothing contained herein shall be construed as consent by the GRANTOR to be sued by third parties in any manner arising from this grant of easement, or as a waiver of sovereign immunity. GRANTEE agrees to indemnify and hold GRANTOR harmless for, from and against any and all losses, claims or damages incurred by GRANTOR arising directly from *5$17((¶Vnegligence or failure to exercise reasonable care in the construction, reconstruction, operation, use or maintenance of GRANTEE's facilities located on the above described easement. GRANTOR hereby warrants and covenants (a) that GRANTOR is the owner of the fee simple title to the premises in which the above described Easement Area is located, (b) that GRANTOR has full right and lawful authority to grant and convey this easement to GRANTEE, and (c) that GRANTEE shall have quiet and peaceful possession, use and enjoyment of this easement. All covenants, terms, provisions and conditions herein contained shall inure and extend to and be obligatory upon the heirs, successors, lessees and assigns of the respective parties hereto. IN WITNESS WHEREOF, the said GRANTOR has caused this easement to be signed in its corporate name by its proper officers thereunto duly authorized and its official corporate seal to be hereunto affixed and attested this _____ day of ___________________________, 2019. GRANTOR: Countersigned: _________________________________ By: _______________________________ George N. Cretekos, Mayor William B. Horne, II, City Manager Approved as to form: Attest: ____________________________ ____________________________ Laura Mahony Rosemarie Call, City Clerk Assistant City Attorney State of Florida ))ss County of Pinellas ) BEFORE ME, the undersigned, personally appeared George N. Cretekos and William B. Horne, II, the Mayor and City Manager, respectively, of the City of Clearwater, Florida, who executed the foregoing instrument and acknowledged the execution thereof to be their free act and deed for the use and purpose herein set forth, and who are personally known to me. WITNESS my hand and official seal this _______ day of _____________________, 2019 ____________________________________ My commission expires: Notary Public Print/Type Name ______________________ City of Clearwater Owned Property O.R.3642, Page 416 U.S. HIGHWAY 19(S.R. 55)(Right-of-Way Varies)TAMPA A N D G U L F C O A S T R A I L W A Y ( P E R D E E D ) (CSX RA I L R O A D ) O.R 1466, Page 156 N 89° 59' 16" W 984.71' POINT OF BEGINNING S 0° 54' 45" W 330.45'N 0° 42' 49" E 483.97'S 81° 07' 1 3 " E 9 9 5 . 8 8 'West Boundary LineEast-West Centerline of Section 7, Township 29 South, Range 16 East POINT OF COMMENCEMENT Southeast Corner of the Northeast 1 4 of Section 7, Township 29 South, Range 16 East N 89° 59' 16" W 120.01' South Right- o f - W a y L i n e 41/01 N OLD COACHMAN ROAD(C.R. 535)(Right-of-Way Varies)13/03 41/02 14/04 14/03 Start at the Southeast corner of the Northeast Quarter of Section 7, Township 29 South, Range 16 East and run N 89°59'16" W, 120.01 feet along East-West centerline of aforesaid Section, to the Western boundary line of U.S. Highway 19 (S.R. 55) for a point of beginning; thence continue N 89°59'16" W 984.71 feet to a point; thence run N 0°42'49" E 483.97 feet to a point on the South right of way line of Tampa and Gulf Coast Railway (S.C.L.); thence run S 81°07'13" E along said South right of way line 995.88 feet to the said West boundary line of U.S. Highway 19 (S.R. 55); thence run S 0°54'45" W along said West boundary line 330.45 feet to the point of beginning; containing 9.21 acres. CITY OF CLEARWATER ENGINEERING DEPARTMENT DRAWN BY CHECKED BY DATE DRAWN SEC-TWNSP-RNG DWG. NO.SHEET OFExhibit "A" 10' Duke Energy Electric Distribution Easement At 1005 N Old Coachman RoadJ.S.03/13/2019 Lgl_2019-06 1 1 07 29 S 16 E Legal Description US-19 NN OLD COACHMAN RDNE COACHMAN RD SHARKEY RD 655 940 651 950 653 650 601 730 247624491510247011011001 24442454248415 0 3 24 4 1 244 2 248124351003147415 1 5 24 3 7 14922211722093221052213322209 21 9 3 12207122171 21 9 1 5 22726 2208121901 22600 21 9 0 5 22780 2206522165 22211 21799 AERIAL MAP ² N.T.S.Scale: Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com 1005 Old Coachman Rd.Parcel Number: 07-29-16-00000-140-0400 Page 1 of 1Aerial Flown 2018 Date:3/13/2019 CSX Railroad 272BGrid #:WDMap Gen By:07-29s-16eS-T-R: Document Path: V:\GIS\Engineering\Location Maps\1005 Old Coachman Rd.mxd RBReviewed By: 1005 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5903 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Fire Department Agenda Number: 7.9 SUBJECT/RECOMMENDATION: Approve the agreement between Dunedin Blue Jays and the City of Clearwater Fire and Rescue Department to provide emergency medical services at Jack Russell Stadium for 2019 baseball events as outlined in the agreement and authorize the Fire Chief of Clearwater Fire and Rescue to execute same. (consent) SUMMARY: The Dunedin Blue Jays will enter into an agreement with Clearwater Fire & Rescue (CFR) for the provision of EMS services for the 2019 Dunedin Blue Jays games. There will be a mutually agreed-upon method of checking in and checking out at each game/event for billing purposes at the rate established in the agreement. The minimum time for each event will be four hours. Any time spent at the ball park after those four hours will be compensated at the hourly rate set forth in the agreement and checked against the sign out time by the teams at the ballpark. CFR will provide monthly invoices to Dunedin Blue Jays for the services CFR provides pursuant to the agreement, which invoices will be paid within twenty days of receipt. The City of Clearwater, to the extent permitted by applicable law, including, but not limited to Section 768.28, Florida Statutes, shall indemnify, defend and hold harmless Dunedin Blue Jays, and others noted in the agreement. CFR will document any incidents that may occur during the course of the performance of its obligations hereunder and, subject to applicable law, including, but not limited to, the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Privacy and Security Rules, and use best efforts to get those treated to sign a medical information disclosure form legally authorizing CFR to provide copies of such documentation to Dunedin Blue Jays upon request. The term of the agreement shall be from the date it is signed through December 31, 2019; and either party may terminate as outlined in the agreement. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 4/4/2019 File Number: ID#19-5903 Page 2 City of Clearwater Printed on 4/4/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5976 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Fire Department Agenda Number: 7.10 SUBJECT/RECOMMENDATION: Approve the 2019 Emergency Medical Services ALS First Responder Growth Management Agreement between Pinellas County and City of Clearwater to implement EMS growth management strategies and authorize the appropriate officials to execute same. (consent) SUMMARY: The Pinellas County Emergency Medical Services Authority (EMS Authority) is a special district created for the purpose of providing Emergency Medical Services (EMS) throughout Pinellas County, pursuant to Chapter 80-585, Laws of Florida, and Chapter 54, Article III, Pinellas County Code, as amended. Pinellas County has contracted with various municipalities and independent special fire districts in the County to provide first responder services and has also contracted with an ambulance contractor to provide emergency and non-emergency transport services. Due to the continued increase in EMS demands within Pinellas County, a “Data Driven Focus Group,” comprised of all City and Fire District Fire Chiefs as well as County Safety and Emergency Services staff, evaluated the response time performance and workload of ALS First Responder Units. One of the outcomes from this group was right-sizing ALS First Responder responses to low acuity calls. Through this contract, Clearwater Fire & Rescue in conjunction with Pinellas County, Priority Dispatch Protocols will actively implement growth management strategies to reduce the EMS workload of ALS First Responder responses to certain non-life-threatening EMS incidents and partner on other growth management initiatives. The EMS Authority will not eliminate funding for existing funded ALS First Responder Units due to the implementation of growth management strategies. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 4/4/2019 2019 EMERGENCY MEDICAL SERVICES ALS FIRST RESPONDER GROWTH MANAGEMENT AGREEMENT CITY OF CLEARWATER PINELLAS COUNTY EMERGENCY MEDICAL SERVICES AUTHORITY 12490 Ulmerton Road Largo, FL 33774 Emergency Medical Services ALSFR Growth Management Agreement Page 2 EMERGENCY MEDICAL SERVICES ALS FIRST RESPONDER GROWTH MANAGEMENT AGREEMENT AGREEMENT made this_____day of ____________, 2019, between the CITY OF CLEARWATER, a Florida municipal corporation (“Contractor”) and the PINELLAS COUNTY EMERGENCY MEDICAL SERVICES AUTHORITY, a special district (“Authority”). RECITALS 1. The Authority is a special district created for the purpose of providing Emergency Medical Services (“EMS”) throughout Pinellas County (“County”), pursuant to Chapter 80-585, Laws of Florida and Chapter 54, Article III, Pinellas County Code, as amended (“The Acts”). 2. The Authority has contracted with various municipalities and independent special fire districts in the County to provide First Responder Services and has also contracted with an Ambulance Contractor to provide ALS emergency and non- emergency transport services (collectively referred to as “Provider Agencies”). 3. The Authority has entered into an agreement with Contractor to provide First Responder Services (the “ALS Agreement”). 4. Contractor and Authority agreed in Section 402 of the ALS Agreement to work collaboratively to expand the use of Priority Dispatch Protocols to reduce responses to certain non-life threatening EMS Incidents, and further agreed that the expansion of the use of Priority Dispatch Protocols would be dependent on the Authority revising their level of service resolution to adopt Contractor’s current ALS deployment as the minimum foundation necessary to maintain current services levels within the Contractor’s EMS District in accordance with Section 403 of the ALS Agreement. 5. The Authority and certain Provider Agencies desire to collaborate to manage the growth of EMS Incidents through a multi-faceted and cooperative effort to Emergency Medical Services ALSFR Growth Management Agreement Page 3 prioritize availability of ALS First Responder Units for life threatening emergencies, potentially life-threatening emergencies and fire suppression by reducing the EMS workload of ALS First Responder Units to non-life threatening EMS Incidents. 6. The preparedness model for emergency medical services statically deploys units and resources geographically to meet specified travel time performance and historical demand workload by zone and provides coverage at all times irrespective of demand migrations. 7. The demand model for emergency medical services deploys units dynamically to migrate toward areas and times of increased demand and coverage varies by demand. 8. The Authority hereby recognizes the preparedness model for ALS First Responder coverage throughout the County and agrees to maintain the current level of service and funding for the current Authority Funded ALS First Responder Units for Provider Agencies that participate in growth management strategies. 9. The Authority and Contractor desire to work collaboratively to develop, implement, and monitor the phased implementation of growth management strategies. NOW, THEREFORE, in consideration of the mutual covenants, terms and conditions herein set forth to be kept and performed by and between the parties hereto, it is agreed as follows: ARTICLE I THE AGREEMENT SECTION 101. RECITALS AND PURPOSE. The foregoing recitals are hereby incorporated and made part of this Agreement. The purpose of this Agreement is to define the obligations and responsibilities of the parties Emergency Medical Services ALSFR Growth Management Agreement Page 4 hereto to enable the cooperative provision of ALS First Responder Services following the growth management strategies outlined herein. SECTION 102. COOPERATION. The parties shall cooperate and use all reasonable efforts, pursuant to the terms of this Agreement, to facilitate the terms of this Agreement. SECTION 103. CONTRACT DOCUMENTS. The following Appendix is attached to and made part of this Agreement: Appendix A. Foundational Units Resolution ARTICLE II DEFINITIONS SECTION 201. WORDS AND TERMS. Terms used but not defined in this Agreement shall have the same meaning as those terms in the Emergency Medical Services ALS First Responder Agreement between the Authority and Contractors. Unless the context otherwise requires, capitalized terms used herein shall have the following meanings ascribed to them: “Growth Management Plan” is the sum of all efforts to manage the growth of EMS demand by prioritizing the availability of ALS First Responder Units for response to life- threatening medical emergencies, potentially life-threatening medical emergencies, fire suppression and other hazardous emergencies, through the response of Ambulances only to non-life-threatening or routine Patient transportation requests for service. Efforts may include other growth management initiatives to reduce the demand for EMS services through public education, community outreach, pathway management and alternate response configurations for segments of Patients not experiencing life threatening or potentially life-threatening emergencies. Emergency Medical Services ALSFR Growth Management Agreement Page 5 ARTICLE III GROWTH MANAGEMENT SECTION 301. PRIORITY DISPATCH PROTOCOLS. Contractor shall respond to EMS Incidents in accordance with the then current Priority Dispatch Protocols. Contractor shall cooperate with the Authority in implementing periodic enhancements and improvements to the Priority Dispatch Protocols through collaboration and mutual consent. SECTION 302. GROWTH MANAGEMENT PLAN. Contractor and Authority agree to expand the use of Priority Dispatch Protocols to actively implement growth management strategies to reduce the EMS workload of ALS First Responder responses to certain non-life-threatening EMS Incidents and partner on other growth management initiatives. The Authority and Contractor will work collaboratively to expand and enhance public education programs and EMS Incident reduction programs. The Authority and Contractor will reduce response for ALS First Responder Units for emergency medical dispatch codes 17A00, 17A01, 17A02, 17A03 and 26A. Upon mutual consent by the Authority and Contractor, additional emergency medical codes may be considered for addition to the Growth Management Plan. For instances in which an Ambulance is predicted at time of dispatch to exceed a twenty (20) minute response time to an Ambulance only response, an ALS First Responder Unit will be dispatched immediately. The time interval to automatically dispatch an ALS First Responder Unit may be modified by a Medical Operations Manual protocol or medical control directive upon mutual consent with Contractor. ALS First Responder Units will be immediately requested by Ambulance personnel for situations in which a life-threatening or potentially life-threatening Patient is encountered or assistance is needed to safely move the Patient for transport. ALS First Responder Units will respond to assist when requested. Emergency Medical Services ALSFR Growth Management Agreement Page 6 SECTION 303. COMPLIANCE WITH PRIORITY DISPATCH PROTOCOLS. The Authority, through the Regional 9-1-1 Center, shall ensure that the compliance to the Priority Dispatch Protocols is ninety-five percent (95.0%) or greater measured monthly and reported on a rolling quarterly basis before each segment of the Growth Management Plan (i.e. response determinant) is implemented and that protocol compliance is maintained at ninety-five percent (95.0%) or greater for selecting the correct determinant. The Authority, through the Regional 9-1-1 Center, shall ensure the elapsed time from the verification of the address to the response determinant is sixty (60) seconds or less for ninety percent (90.0%) or greater for EMS Incidents under the Growth Management Plan, measured monthly and reported on a rolling quarterly basis. If protocol compliance does not consistently meet the requirements, the Growth Management Plan may be suspended, modified or restructured. The objective is to minimize under triage and response. SECTION 304. FUNDING. During the term of this Agreement, the Authority shall maintain the funding for Authority Funded Units in accordance with the ALS Agreement, and any amendments thereto, to ensure the level of response readiness and current service levels are not reduced within the Contractor’s EMS District in accordance with Section 403 of the ALS Agreement. SECTION 305. RESOLUTION. Within thirty (30) days of the execution of this Agreement, the Authority will implement the Resolution attached as Appendix A, documenting the current ALS First Responder Unit deployment model as the Authority’s authorized ALS First Responder Units necessary to maintain response readiness and current service levels in each EMS District and countywide. Such deployment model is termed the “foundational units” necessary to ensure current service levels. Emergency Medical Services ALSFR Growth Management Agreement Page 7 ARTICLE IV INSURANCE AND INDEMNIFICATION SECTION 401. INSURANCE REQUIREMENTS. Contractor and Authority adopt and incorporate herein the Minimum Insurance Requirements and Additional Insurance Requirements of Article VI of the Emergency Medical Services ALS First Responder Agreement. SECTION 402. LIABILITY. Contractor and Authority agree to be fully responsible for their own acts of negligence or their respective agents' acts of negligence when acting within the scope of their employment, and agree to be liable for any damages resulting from said negligence. Nothing herein is intended to serve as a waiver of sovereign immunity or the limits of liability contained in Section 768.28, Florida Statutes, by the Contractor, County or Authority. Nothing herein shall be construed as consent by Contractor or Authority to be sued by third parties in any manner rising out of this Agreement. Contractor is not liable for the causes of action arising out of the negligence of the Authority, its employees or agents, or arising out of the negligence of any persons or entities contracted by, appointed by, or approved by the Authority to provide services related to this Agreement (including but not limited to other Contractors, the Ambulance Contractor, Medical Control Board and Medical Director). This Section 402 shall survive expiration or earlier termination of this Agreement. ARTICLE V TERM AND TERMINATION SECTION 501. TERM OF AGREEMENT. This Agreement shall be from the date of execution and ending at midnight September 30, 2019, unless this Agreement is earlier terminated as provided for herein in this Agreement. This Agreement may be extended for three (3) additional one (1) year periods following the initial term through written agreement of the parties. Emergency Medical Services ALSFR Growth Management Agreement Page 8 SECTION 502. TERMINATION WITHOUT CAUSE. This Agreement may be terminated without cause by any party at any time, upon giving thirty (30) days written notice to all parties in accordance with Section 604. SECTION 503. EFFECTIVE DATE. This Agreement shall be effective upon execution by the parties. ARTICLE VI MISCELLANEOUS SECTION 601. CONTRACTOR IS INDEPENDENT CONTRACTOR. The parties agree that throughout the term of this Agreement, and during the performance of any obligations hereunder, Contractor is an independent contractor in all respects and shall not be the agent, servant, officer or employee of the Authority or the County. SECTION 602. APPLICABLE LAWS. Florida Law shall govern the validity, interpretation, construction and performance of this Agreement. SECTION 603. COUNTERPARTS. This Agreement may be executed in more than one counterpart, each of which shall be deemed an original. SECTION 604. NOTICES. All notices, consents, and agreements required or permitted by this Agreement shall be in writing, and, as applicable, shall be transmitted by registered or certified mail, return receipt requested, with notice deemed to be given upon receipt, and shall be addressed as follows: If to Authority: Executive Director, Pinellas County EMS Authority Pinellas County EMS & Fire Administration 12490 Ulmerton Road – Suite 134 Largo, Florida 33774 Emergency Medical Services ALSFR Growth Management Agreement Page 9 If to Contractor: City of Clearwater ATTN: City Manager 112 S. Osceola Avenue Clearwater, Florida 33756 SECTION 605. NO WAIVER OF RIGHTS UNDER SPECIAL ACT. Authority and Contractor have worked together in good faith to prioritize ALS First Responder Unit availability for rapid response to life-threatening medical emergencies, potentially life- threatening medical emergencies, fire suppression and other hazardous emergencies. Notwithstanding anything to the contrary contained in this Agreement, it is the intent of Contractor and Authority that any actions or determinations taken in order to reach the agreement herein not be seen as a waiver of any rights either the Contractor, or the Authority may have under the Special Act, previous litigation and orders and judgments associated therewith. [Signature Page to Follow] Emergency Medical Services ALSFR Growth Management Agreement Page 10 IN WITNESS WHEREOF the parties hereto, by and through their undersigned authorized officers have caused this Agreement to be executed on this _______day of ______________, 2019. ATTEST: PINELLAS COUNTY EMERGENCY KEN BURKE, CLERK MEDICAL SERVICES AUTHORITY By and through its Board of County Commissioners ________________________ by:___________________________ Deputy Clerk Chairman Countersigned: CITY OF CLEARWATER, FLORIDA ___________________________ by:__________________________ Mayor City Manager Approved as to form: Attest: ___________________________ ____________________________ Assistant City Attorney City Clerk Emergency Medical Services ALSFR Growth Management Agreement Page 11 APPENDIX A FOUNDATIONAL UNITS RESOLUTION RESOLUTION 19- ____ A RESOLUTION OF THE PINELLAS COUNTY EMERGENCY MEDICAL SERVICES AUTHORITY ESTABLISHING FOUNDATIONAL UNITS NECESSARY TO MAINTAIN THE CURRENT LEVEL OF SERVICE FOR EMERGENCY MEDICAL FIRST RESPONDERS. WHEREAS, the Pinellas County Emergency Medical Services Authority (“Authority”) has established levels of service through service agreements with Municipalities and Fire Districts for Advanced Life Support (ALS) First Responder Services; WHEREAS, the current level of service is achieved through Authority funded ALS First Responder Units (Authority funded) and augmented by units whose staffing is funded by Municipalities and Fire Districts (Authority authorized and Contractor funded); WHEREAS, the preparedness to respond to life threatening and potentially life-threatening emergencies is based upon the specific Authority authorized and funded ALS First Responder Units to meet geographic coverage and call density requirement by response zone has resulted in the foundational units necessary for the EMS System to meet the current level of service; WHEREAS, the implementation of growth management strategies to reduce responses of ALS First Responder Units is necessary to manage the growth of additional resources that may be necessary in the future, it does not eliminate the need for foundational units to ensure public health and safety; NOW, THEREFORE BE IT RESOLVED: 1. The Authority establishes the current deployment of foundational ALS First Responder Units are necessary to meet current EMS System demand and the current level of service. The list ALS First Responder Units authorized and funded by the Authority is shown as Exhibit “A”. 2. This Resolution shall not inhibit or preclude the Authority from determining the need for additional future resources or enhancements to the deployment plan for each EMS District. 3. The Authority shall not eliminate authorization or funding for existing Authority funded ALS First Responder Units, shown as Exhibit “A”, which have a reduced number of responses to EMS incidents due to the implementation of growth management strategies. 4. Such funding is subject to the fiscal non-funding clause contained in the ALS First Responder Agreements. Emergency Medical Services ALSFR Growth Management Agreement Page 12 Exhibit A Foundational Units Contractor Authority Funded Units Contractor Funded Units Clearwater Engine 44, Engine 45, Medic 45, Peak Medic 45, Rescue 46, Medic 47, Rescue 48, Rescue 49, Engine 50, Engine 51 Engine 47 Engine 48 Engine 49 Dunedin Engine 60, Engine 61, Engine 62 None East Lake Engine 56, Squad 57, Engine 58 None Gulfport Engine 17 None Largo Engine 38, Engine 39, Squad 39, Engine 40, Medic 40, Engine 41, Rescue 41, Rescue 42, Truck 42, Engine 43 Squad 38 Lealman (including Tierra Verde) Engine 18, Rescue 18, Engine 19, Rescue 19, Engine 21 Rescue 21 Madeira Beach Engine 25 None Oldsmar Engine 54 Rescue 54 Palm Harbor Engine 65, Squad 65, Engine 66, Truck 67, Engine 68 None Pinellas Park Engine 16, Rescue 33, Truck 33, Rescue 34, Squad 35 Engine 34, Truck 35 or Engine 35 Pinellas Suncoast (see note) Squad 26, Engine 27, Truck 28 None Safety Harbor Engine 52, Truck 53 None Seminole Engine 29, Squad 29, Engine 30, Engine 31, Engine 32 None South Pasadena Rescue 20 Engine 20 or Truck 20 St. Pete Beach Medic 22, Rescue 23 Squad 22 St. Petersburg Rescue 1, Medic 1 (12/7), Rescue 3, Medic 3 (12/7), Rescue 4, Rescue 5, Rescue 6, Rescue 7, Rescue 8, Rescue 9, Rescue 10, Rescue 11, Engine 2, Engine 12, Engine 13, Engine 14 Engine 3, Engine 4, Engine 5, Engine 6, Engine 7, Engine 8, Engine 9, Engine 10, Engine 11 Tarpon Springs Squad 69, Truck 70, Engine 71 None Treasure Island Engine 24 Medic 24 Note: This agreement should be interpreted in accordance with the provisions of the Settlement Agreement executed July 25, 2017, between the Pinellas Suncoast Fire & Rescue District and the Pinellas County Emergency Medical Services Authority pursuant to Pinellas County Circuit Court Case No. 16-002888-CI, in the event of any difference between the terms of this document and the terms of the Settlement Agreement, the terms of the Settlement Agreement shall control. As of November 15, 2018 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5902 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Solid Waste/General Services Agenda Number: 7.11 SUBJECT/RECOMMENDATION: Authorize surplus disposition of identified vehicles via auction to the highest bidder pursuant to City Code Section 2.622, Surplus Personal Property, and authorize the appropriate officials to execute same. (consent) SUMMARY: G3931 and G3936 were wrecked and deemed a total loss by Risk or were cost prohibitive to repair. Risk has reimbursed the following: G3931 ($16,914.67) and G3936 ($20,175.00). The RMC approved the replacement of G3931 and G3936 and their prospective replacements have already been ordered. City Council authorization for surplus is required in accordance with Code Section 2.622, when the sale of common bulk items is estimated to exceed $5,000. APPROPRIATION CODE AND AMOUNT: 566-00000-364413- Surplus Vehicles Page 1 City of Clearwater Printed on 4/4/2019 ITEM#ASSET G#ASSET ID NUMBER YEAR DESCRIPTION MILEAGE REASON FOR SURPLUS/DISPOSAL REPLACED BY 1 G3931 1FT7X2A60FED18477 2013 Chevrolet Tahoe 84,011.00 wrecked 01/25/19 G4821 2 G3936 1GNSK2E05DR281082 2013 Chevrolet Tahoe 4WD 56,220.00 wrecked 02/17/19 G4824 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5916 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 7.12 SUBJECT/RECOMMENDATION: Reappoint Sallie Parks to the Sister Cities Advisory Board with a term to expire April 30, 2022. (consent) SUMMARY: APPOINTMENT WORKSHEET BOARD: Sister Cities Advisory Board TERM: 4 years APPOINTED BY: Sister Cities Advisory Board FINANCIAL DISCLOSURE: Not Required RESIDENCY REQUIREMENT: One member of the City Council MEMBERS: 6 + 1 At-large member CHAIRPERSON: Terrence Gourdine MEETING DATES: Quarterly PLACE: Council Chambers SPECIAL QUALIFICATIONS: 1 City Councilmember; 1 youth member nineteen years old or younger; 1 Clearwater Sister Cities, Inc. representative nominated by organization; 1 local business community representative; 1 school board world language coordinator or designee; 1 Clearwater Arts Alliance (FKA Clearwater Arts Foundation) representative nominated by organization; 1 at-large member Representatives of Clearwater Sister Cities, Inc., the local business community, the school board’s world language coordinator or designee, and the Clearwater Arts Alliance shall not be required to reside within the City of Clearwater. APPOINTMENTS NEEDED: 1 THE FOLLOWING ADVISORY BOARD MEMBER HAD A TERM WHICH EXPIRED AND NOW REQUIRES REAPPOINTMENT FOR A NEW TERM: 1. Sallie Parks - 1328 Michigan Ave., Palm Harbor, FL 34683 - Retired Original Appointment - 4/19/12 Interest in reappointment: Yes (was serving 1st term until 12/31/18) 1 Absence in the last year (Clearwater Arts Alliance) Note: Currently there are no other nominees for the Clearwater Arts Alliance qualification. Page 1 City of Clearwater Printed on 4/4/2019 File Number: ID#19-5916 Zip codes of current members: 1 - 33710 1 - 33759 1 - 33761 1 - 33763 1 - 34683 Page 2 City of Clearwater Printed on 4/4/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5975 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 2 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 7.13 SUBJECT/RECOMMENDATION: Elect Councilmember Cundiff to serve as Vice Mayor. (consent) SUMMARY: The City Charter requires, at the first meeting in April, the Council appoint one of its members as Vice-Mayor. At the April1, 2019 work session, there was council consensus to appoint Councilmember Cundiff to serve as Vice Mayor. Staff was directed to place the item on the consent agenda. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 4/4/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5974 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 7.14 SUBJECT/RECOMMENDATION: Schedule a special council meeting on May 14, 2019 at 2:00 p.m. for the purpose of holding a strategic planning session. (consent) SUMMARY: City Council Policy 3-12, Strategic Direction/Planning, requires Council to meet in a strategic planning session to review the five-year financial forecast and update, as necessary, the City’s Vision, Mission and Strategic Direction (Goals). This session must be held prior to June 1st. Staff has confirmed that the consultants for the compensation and classification study will be in attendance. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 4/4/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5897 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Legal Department Agenda Number: 7.15 SUBJECT/RECOMMENDATION: Request authority to institute a civil action on behalf of the City against R.J. Kielty Plumbing, Heating and Cooling, Inc. to recover $3,232.77 for damages to city property. (consent) SUMMARY: On November 20, 2015, an employee of R.J. Kielty Plumbing, Heating & Cooling, Inc. hit 3 feet of a ¾-inch PE gas service line with a trackhoe at 10 Reserve Blvd., Clearwater, FL and on June 7, 2016 an employee hit and damaged 6 feet of a 2-inch PE gas main line with a trackhoe at 117 Forest Hills Dr, Redington Shores, FL. Repairs to the gas lines cost $347.06 and $2,885.71 for a total of $3,232.77 Demand letters have been sent to R.J. Kielty Plumbing, Heating & Cooling, Inc. but no response has been received. Costs relative to this action will include a $175 filing fee, and fees for service of process of approximately $60. APPROPRIATION CODE AND AMOUNT: 5907590-545900, Insurance Claims Liability Page 1 City of Clearwater Printed on 4/4/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5898 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Legal Department Agenda Number: 7.16 SUBJECT/RECOMMENDATION: Request authority to institute a civil action on behalf of the City against Diversified Landscape Maintenance and Construction, Inc. to recover $1,936.05 for damages to city property. (consent) SUMMARY: On July 22, 2016, an employee of Diversified Landscape Maintenance and Construction, Inc. hit a 2-inch PE gas main line with a shovel at 3690 East Bay Dr., Largo, FL. Repairs to the gas line cost $1,936.05. Demand letters have been sent to Diversified Landscape Maintenance and Construction, Inc. but no response has been received. Costs relative to this action will include a $175 filing fee, and fees for service of process of approximately $60. APPROPRIATION CODE AND AMOUNT: 5907590-545900, Insurance Claims Liability Page 1 City of Clearwater Printed on 4/4/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5901 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 7.17 SUBJECT/RECOMMENDATION: Appoint Councilmembers as representatives to serve on Regional and Miscellaneous Boards. (consent) SUMMARY: At the April 1 work session, there was council consensus to appoint Councilmember Polglaze to the following regional boards: Courtney Campbell Scenic Highway Citizen Advisory Committee Pension Advisory Committee Downtown Development Board (Ex-Officio Member) Staff was directed to remove the U.S. Conference of Mayors from the list since the City is no longer a paid member and to place the item on the Consent Agenda. Page 1 City of Clearwater Printed on 4/4/2019 Regional and Miscellaneous Boards 2019 Appointments Board (Date/Time of Meeting)Delegate American Public Gas Association Cretekos (Chuck Warrington – Gas)Hamilton – Alt. (meet 4 times a year – move around the Country) Area Agency on Aging of Pasco/Pinellas Kerry Marsalek (3rd Monday of the month – 9:30 a.m.)Office on Aging Mgr Location:AAAPP in St. Pete Barrier Island Governmental Council Cretekos – Voting Del. (4th Wednesday of the month – 9:00 a.m.; two-year term)Hamilton – Alt. Location:TBA (Meeting place rotates)Cundiff – Alt. #2 Courtney Campbell Scenic Highway Citizen Advisory Committee Allbritton Polglaze (Quarterly on 3rd Friday of the month – 10:00 a.m.) Homeless Leadership Board Cundiff (1st Friday of the month – 1:00 p.m.) Location:Hospice of the Florida Suncoast on Roosevelt Blvd. Mayor’s Council of Pinellas County Cretekos (1st Wednesday of the month – 11:30 a.m.) Pinellas Collaborative Committee Cundiff (Meet as needed – 9:00 a.m.) Location:600 Cleveland St., Suite 750 Pinellas County Aircraft Noise Abatement Task Force Michael Short – (At Large) (Quarterly – 3:00 p.m.)Jerry Karp/Del Oro Groves Location:St. Pete-Clearwater Int’l Airport – Conf. Room #234) School Transportation Safety Committee Cundiff (Meet as needed – 9:30 a.m.) Location:600 Cleveland St., Suite 750 Suncoast League of Cities Board Cundiff (3rd Friday of the month – 11:30 a.m.)Hamilton – Alt. Location:Different city every month Tampa Bay Estuary Policy Board Cundiff (Quarterly on Friday – 10:00 a.m.)Hamilton – Alt. Councilmember highly recommended Location:Tampa Bay Regional Planning Council, 4000 Gateway Centre, Ste. 100, Pinellas Park Tampa Bay Regional Planning Council (TBRPC)Hamilton (2nd Monday – 10:00 a.m.) Location:Tampa Bay Regional Planning Council, 4000 Gateway Centre, Ste.100, Pinellas Park The following Boards have the specific term expiration date noted: Board (Date/Time of Meeting)Delegate Bicycle Advisory Committee (BAC)Chip Haynes Advisory Committee to the MPO (4th Monday each month – 8:30 a.m.) No seat terms City makes recommendation to MPO and MPO makes official appointment Citizens Advisory Committee (CAC)Neil C. McMullen Advisory Committee to the MPO Karen G. Cunningham (4th Thursday each month – 7:00 p.m. – 4 year term) City makes recommendation to MPO and MPO makes official appointment Mr. McMullen – recommended by city council 4/2/15 Ms. Cunningham – recommended by city council 1/21/16 Clearwater Representatives (appointments made by County): Luis Serna and Bill Jonson Forward Pinellas Allbritton MPO/PPC - (2 nd Wednesday of the month – 1:00 p.m.) (term expires 9/12/2021; four-year term) Location:P.C. Courthouse, 5th Floor Pension Advisory Committee (PAC)Cretekos Polglaze (2nd Thursday – 9:00 a.m.)4/4/201921 (two-year term)Hamilton 4/4/2020 Cundiff 4/4/2020 Pension Investment Committee Nino Accetta (term expires 6/30/19; two-year term) Pinellas Suncoast Transit Authority (PSTA)Allbritton (4th Wednesday of the month – 9:00 a.m.) (term expires 9/30/2018; three-year term) Location:PSTA, St. Petersburg Sister Cities Advisory Board Hamilton (term expires 4/30/22; four-year term) Appointments by other entities: Downtown Development Board Ex-Officio Members Allbritton (CRA Trustees)Hamilton Polglaze (1st Wednesday of the month – 5:30 p.m.) Florida League of Mayors Cretekos Tourist Development Council Cretekos (City Council makes recommendation/County makes appointment) (term expires 10/31/2020; four-year term) Note:On February 7, 2017, the BCC formally reappointed Mayor Cretekos to the TDC for another 4 year term Audit Committee Cundiff (Meets as required) U.S. Conference of Mayors Cretekos WorkNet Pinellas Board *Hamilton (Quarterly – 11:45 a.m.) Location:EpiCenter in Clearwater *8/8/13 – Per Diana Day, Adm. Asst., WorkNet Pinellas Board, an elected official is no longer a requirement & there’s no term expiration. Currently councilmember Hamilton is a non-voting committee member & has the optionto attend this board. Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5915 Agenda Date: 4/4/2019 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Legal Department Agenda Number: 7.18 SUBJECT/RECOMMENDATION: Request authority to settle case of City of Clearwater v. Eva Long, Case No. 18-5969-CI. (consent) SUMMARY: On July 19, 2018, the City retained Weidner Law, P.A. (outside counsel) for representation in municipal lien foreclosure matters. The outside counsel then filed a foreclosure action Eva Long, owner of the property located at 1161 Marshall St. Since that time, the property has been brought into full compliance with the City’s codes. Ms. Long has agreed to pay the City’s administrative and legal costs and agreed that if any additional violations occur within the next six months, the City would be entitled to an immediate foreclosure judgment and sale. Authority is being sought to settle this case for the City’s administrative and legal costs along with Ms. Long’s promise to keep the property in full compliance as detailed above, in exchange for which the City will release the code enforcement lien that attaches to her property. Page 1 City of Clearwater Printed on 4/4/2019 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ORD #9265-19 Agenda Date: 4/4/2019 Status: Public HearingVersion: 1 File Type: OrdinanceIn Control: Engineering Department Agenda Number: 8.1 SUBJECT/RECOMMENDATION: Approve the request from the owner of property addressed as 1416 Leo Lane E. to vacate a 10-ft. by 75-ft. portion of a platted Utility Easement lying in Lot 32, Skycrest Greens Addition, as recorded in Plat Book 69, Page 6 of the Public Records of Pinellas County, Florida, and pass Ordinance 9265-19 on first reading. SUMMARY: The property owner at 1416 Leo Lane E., Clearwater, has requested that the City vacate 10 feet of a platted Utility Easement along the rear of their property. The purpose of this vacation will be to allow the homeowner’s existing pool & pool deck not to encumber into the easement. There are no utilities present within this easement. All city departments have reviewed this vacation and have no objection. Page 1 City of Clearwater Printed on 4/4/2019 1 Ord. No. 9265-19 ORDINANCE NO. 9265-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING A 10’ X 75’ PORTION OF A PLATTED UTILITY EASEMENT LYING IN LOT 32, SKYCREST GREENS ADDITION, AS RECORDED IN PLAT BOOK 69, PAGE 6, OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA, LYING IN NORTHEAST 1/4 OF SECTION 11, TOWNSHIP 29 SOUTH, RANGE 15 EAST, PINELLAS COUNTY, FLORIDA: PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner in fee title of real property described and depicted in Exhibit “A”, attached hereto and incorporated herein, has requested that the City vacate a portion said easement; and WHEREAS, the City Council of the City of Clearwater, Florida finds that said easement is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: A portion of easement described as follows: See Exhibit “A” is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title and interest thereto. Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. 2 Ord. No. 9265-19 PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________ ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ________________________________________________________________ Laura Lipowski Mahony Rosemarie Call Assistant City Attorney City Clerk 75'N KEENE RD N SATURN AVE ARIES LN E LEO LN S LEO LN 1416 AERIAL MAP Proposed Vacation10' Utility Easement Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com 1416 Leo Ln. EParcel Number: 11-29-15-82631-000-0320 Document Path: V:\GIS\Engineering\Location Maps\1416 Leo Ln East.mxd Water Easement ² N.T.S.Scale: Page 1 of 1Aerial Flown 2018 Date:3/5/2019WDMap Gen By:RBReviewed By:11-29s-15eS-T-R:270BGrid #: Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5877 Agenda Date: 4/4/2019 Status: Public HearingVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 8.2 SUBJECT/RECOMMENDATION: Declare surplus for conveyance to the City of Clearwater Community Redevelopment Agency (CRA), certain real property located at 115 S. Martin Luther King Jr. Ave, for redevelopment purposes. (APH) SUMMARY: In October 2003, the City of Clearwater acquired the subject property via Warranty Deed, as recorded in O.R Book 13185, Page 1820. et. seq., Public Records of Pinellas County, Florida. An independent appraisal was performed on the property on April 18th, 2018 by Jim Millspaugh and Associates. The appraisal report determined that the fair market value of the property is $415,000.00. The CRA Director has requested that the property be declared surplus for transfer to the CRA. City Staff recommends City Council approval of the CRA proposal, whereby the CRA purchases the property from the City with a sales price of $300,549.11. The City Finance Director and the CRA Director have mutually agreed to the purchase price as said purchase price will make the City whole as to its investment in the property. The CRA’s intent is to assemble the parcel with the CRA-owned parcel directly adjacent to the East and issue a Request for Proposals from developers. City stakeholders have reviewed and support declaring the property surplus. Page 1 City of Clearwater Printed on 4/4/2019 21 29 20 17 25 217 301951201 213 223 205 1101111511311129113311171118110011221010113911351129102910001023101110171130112511101024PIERCE ST CLEVELAND ST S WASHINGTON AVE PARK ST S MARTIN LUTHER KING, JR. AVE EWING AVE 115 101 215 223½ AERIAL MAP Declare Surplus Property115 S Martin Luther King, Jr. Ave.Parcel Number: 15-29-15-65214-002-0180 Document Path: V:\GIS\Engineering\Location Maps\115 S MLK JR AVE.mxd 15-29s-15eS-T-R:287AGrid #:WDMap Gen By:Date:2/26/2019Aerial Flown 2018 RBReviewed By:Page 1 of 1 Lot Size:+/- 0.64 ac. ² N.T.S.Scale: Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Citizen Comment Card Name: / 5 r&. Lei' 7 / l c=am D (13 $ , it(ik (c)i Address: City C /4/".<1,-- Zip: 3 74"--.3 Telephone Number: '772 7- Y 4 6 9 5 Email Address: cLo/ w Yom_ Speaking under citizens tg be heard re items not on the agenda? Agenda item(s) to which you wish to speak. qui What is your position on the item? For Against Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5878 Agenda Date: 4/4/2019 Status: Public HearingVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 8.3 SUBJECT/RECOMMENDATION: Declare surplus for conveyance to the City of Clearwater Community Redevelopment Agency (CRA), certain real property located at the Southwest Corner of Prospect Avenue and Park Street, legally described as Tract 3 of the Plat Mediterranean Village in the Park, as recorded in Plat Book 125, Pages 44-46 of the Public Records of Pinellas County, Florida, for redevelopment purposes. (APH) SUMMARY: In July 1999, the City of Clearwater acquired, via a HUD grant (Grant), the .41-acre property along with 3 other parcels to utilize in the Prospect Lake Project for Stormwater utilities. The City was able to complete the Prospect Lake Project on less land than originally expected, resulting in excess land being encumbered by the Grant restrictions. To free up the land for redevelopment, the prorated portion of the Grant needed to be reimbursed to HUD. The City has reimbursed HUD a net expenditure of $82,774.68 for this property and is now free of any HUD restrictions or obligations. An independent appraisal was performed on the property on June 7th, 2018 by Jim Millspaugh and Associates. The appraisal report determined that the fair market value of the lot is $260,000.00. The Community Redevelopment Agency (CRA) Director has requested that the property be declared surplus for transfer to the CRA. City Staff recommends City Council approval of the CRA proposal, whereby the CRA purchases the property from the City with a sales price of $260,000.00. The CRA’s intent is to issue a Request for Proposals to seek redevelopment opportunities for the site. City stakeholders have reviewed and support declaring the property surplus. Page 1 City of Clearwater Printed on 4/4/2019 PARK ST PIERCE ST S MYRTLE AVE CLEVELAND ST S PROSPECT AVE PADUA LN PARK ST 6 23 3020801 907825901828724832808199 826812824831105725 811834812823807820100 727822821806804805836827830829AERIAL MAP Declare Surplus PropertyUnaddressed Parcels on SW Corner of Park St. and S Prospect Ave.Multiple Parcels Numbers Document Path: V:\GIS\Engineering\Location Maps\SW corner Park St &Prospect Ave.mxd ² N.T.S.Scale: 15-29s-15eS-T-R:287AGrid #:WDMap Gen By:Date:2/26/2019Aerial Flown 2018 RBReviewed By:Page 1 of 1 Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Lot Size:+/- 0.41 ac. Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-5879 Agenda Date: 4/4/2019 Status: Public HearingVersion: 1 File Type: Action ItemIn Control: Engineering Department Agenda Number: 8.4 SUBJECT/RECOMMENDATION: Declare surplus for conveyance to City of Clearwater Community Redevelopment Agency (CRA), certain real property located at the SW Corner of Cleveland St. and S. Dr. Martin Luther King Jr. Ave., legally described as; the North 282.5 feet of the East 50 feet of Block 5, according to the plat of Sarah McMullen’s Subdivision, as recorded in Plat Book 1, Page 41, Public Records of Pinellas County, Florida; together with all that part of the West 90 feet of the East 110 feet of the Northwest ¼ of the Northwest ¼ of Section 15, Township 29 South, Range 15 East, which lies between Eastwardly projections of the North and South Boundaries of the part of said Block 5 thus defined, less and except any road rights-of-way. (APH) SUMMARY: In August 2018, the City of Clearwater acquired the .73-acre unimproved lot via a multi-property land swap. An independent appraisal was performed on the property on March 21, 2018 by Jim Millspaugh and Associates. The appraisal report determined that the fair market value of the property is $640,000.00. The CRA Director has requested the property be declared surplus for transfer to the CRA. City Staff recommends City Council approval of the CRA proposal, whereby the CRA purchases the property from the City with a sales price of $364,782.89. The City Finance Director and the CRA Director have mutually agreed to the purchase price as said purchase price will make the City whole as to its investment in the property. The CRA’s current plans are to utilize the property for a public parking lot to support downtown development. The CRA intends to utilize the property for a public parking lot to support downtown development. City stakeholders have reviewed and support declaring the property surplus. Page 1 City of Clearwater Printed on 4/4/2019 21 29 20 17 25943 115 101 951201 2139369499321101111511291117 1118110010101135112910291000102310111017112511101024PIERCE ST CLEVELAND ST PARK ST S WASHINGTON AVE S MARTIN LUTHER KING, JR. AVE EWING AVE 930215 1131AERIAL MAP Declare Surplus PropertyUnaddressed Parcel on SW Corner of Cleveland St. and S Martin Luther King, Jr. Ave.Parcel Number: 15-29-15-53928-005-0011 15-29s-15eS-T-R: Document Path: V:\GIS\Engineering\Location Maps\Cleveland St.mxd 287AGrid #:WDMap Gen By:Date:2/26/2019Aerial Flown 2018 RBReviewed By:Page 1 of 1 Lot Size:+/- 0.73 ac. ² N.T.S.Scale: Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9237-19 2nd rdg Agenda Date: 4/4/2019 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.1 SUBJECT/RECOMMENDATION: Adopt Ordinance 9237-19 on second reading, annexing certain real property whose post office address is 3143 Johns Parkway, Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 Ordinance No. 9237-19 ORDINANCE NO. 9237-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF JOHNS PARKWAY APPROXIMATELY 400 FEET WEST OF SOUTH BAYSHORE BOULEVARD WHOSE POST OFFICE ADDRESS IS 3143 JOHNS PARKWAY, CLEARWATER, FLORIDA 33759, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A have petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 9, Johns Parkway Subdivision, a subdivision according to the plat thereof recorded at Plat Book 29, Page 41, in the Public Records of Pinellas County, Florida. (ANX2019-01001) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 9237-19 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A PROPOSED ANNEXATION Owner(s): Steven & Christine Sciandra Case: ANX2019-01001 Site: 3143 Johns Parkway Property Size(Acres): ROW (Acres): 0.241 Land Use Zoning PIN: 16-29-16-44172-000-0090 From : Residential Urban (RU) R-4 One, Two & Three Family Residential Atlas Page: 292A To: Residential Urban (RU) Low Medium Density Residential (LMDR) 034292242822410 44172 04902 * 5 6 7 8 9 12345 6 78 1011 2 3 4 5 6 7 8 9 10 11 12 13 14 123 45678 10 11 12 13 14 15 16 17 18 19 20 21 22 37 38 39 40 41 42 43 44 52 53 54 55 61 60 59 58 57 56 68 67 66 65 64 63 62 24/01 5.69 21/12 21/13 21/14 21/15 AC(C) 12 1 DOWNING ST JOHNS PKWY S BAYSHORE BLVD OYSTER BAYOU WAY ESTUARY TRL 36 39 34 30 31 27 35 40 200 172 174315431263152 31653127316031463148316231333140313031283115314531763172316131473182314431473181313231513123313631293163313731673136313931783173311931203164316329 33 32 38 37 100311831083110 31553117317931433135 3127 3 1 6 4 3109312031153 1 6 2 31753141313131583155313131533107311931063133 3131 31293112 3 1 5 8 312531133118 3 1 6 0 31513135314931163114318431703111-Not to Scale--Not a Survey-Rev. 1/8/2019 LOCATION MAP Owner(s): Steven & Christine Sciandra Case: ANX2019-01001 Site: 3143 Johns Parkway Property Size(Acres): ROW (Acres): 0.241 Land Use Zoning PIN: 16-29-16-44172-000-0090 From : Residential Urban (RU) R-4 One, Two & Three Family Residential Atlas Page: 292A To: Residential Urban (RU) Low Medium Density Residential (LMDR) S BAYSHORE BLVD DOWNING ST JOHNS PKWY K ST BAY LN S McMULLEN BOOTH RD N McMULLEN BOOTH RD FEATHERWOOD CT CHERRY LN CLEVELAND ST MACDONALD DR ^PROJECT SITE -Not to Scale--Not a Survey-Rev. 1/8/2019 AERIAL PHOTOGRAPH Owner(s): Steven & Christine Sciandra Case: ANX2019-01001 Site: 3143 Johns Parkway Property Size(Acres): ROW (Acres): 0.241 Land Use Zoning PIN: 16-29-16-44172-000-0090 From : Residential Urban (RU) R-4 One, Two & Three Family Residential Atlas Page: 292A To: Residential Urban (RU) Low Medium Density Residential (LMDR) DOWNING ST DOWNING ST JOHNS PKWY JOHNS PKWY S BAYSHORE BLVD S BAYSHORE BLVD OYSTER BAYOU WAY OYSTER BAYOU WAY ESTUARY TRL ESTUARY TRL OYSTER BAYOU WAY OYSTER BAYOU WAY -Not to Scale--Not a Survey-Rev. 1/8/2019 EXISTING SURROUNDING USES MAP Owner(s): Steven & Christine Sciandra Case: ANX2019-01001 Site: 3143 Johns Parkway Property Size(Acres): ROW (Acres): 0.241 Land Use Zoning PIN: 16-29-16-44172-000-0090 From : Residential Urban (RU) R-4 One, Two & Three Family Residential Atlas Page: 292A To: Residential Urban (RU) Low Medium Density Residential (LMDR) 034292242822410 44172 04902 * 5 6 7 8 9 12345 6 78 1011 2 3 4 5 6 7 8 9 10 11 12 13 14 123 45678 10 11 12 13 14 15 16 17 18 19 20 21 22 37 38 39 40 41 42 43 44 52 53 54 55 61 60 59 58 57 56 68 67 66 65 64 63 62 24/01 5.69 21/12 21/13 21/14 21/15 AC(C) 12 1 DOWNING ST JOHNS PKWY S BAYSHORE BLVD OYSTER BAYOU WAY ESTUARY TRL 36 39 34 30 31 27 35 40 200 172 174315431263152 31653127316031463148316231333140313031283115314531763172316131473182314431473181313231513123313631293163313731673136313931783173311931203164316329 33 32 38 37 100311831083110 31553117317931433135 3127 3 1 6 4 3109312031153 1 6 2 31753141313131583155313131533107311931063133 3131 31293112 3 1 5 8 312531133118 3 1 6 0 31513135314931163114318431703111-Not to Scale--Not a Survey-Rev. 1/8/2019 Mobile Home Park Multi-Family Residential Single Family Residential Multi-Family Residential Single Family Residential ANX2019-01001 Steven & Christine Sciandra 3143 Johns Parkway View looking south at subject property, 3143 Johns Parkway. West of the subject property East of the subject property Across the street, to the north of the subject property View looking easterly along Johns Parkway View looking westerly along Johns Parkway Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9238-19 2nd rdg Agenda Date: 4/4/2019 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.2 SUBJECT/RECOMMENDATION: Adopt Ordinance 9238-19 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 3143 Johns Parkway, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Urban (RU). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 Ordinance No. 9238-19 ORDINANCE NO. 9238-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF JOHNS PARKWAY APPROXIMATELY 400 FEET WEST OF SOUTH BAYSHORE BOULEVARD, WHOSE POST OFFICE ADDRESS IS 3143 JOHNS PARKWAY, CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL URBAN (RU); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Category Lot 9, Johns Parkway Subdivision, a subdivision according to the plat thereof recorded at Plat Book 29, Page 41, in the Public Records of Pinellas County, Florida; Residential Urban (RU) (ANX2019-01001) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9237-19. Ordinance No. 9238-19 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A PROPOSED FUTURE LAND USE MAP Owner(s): Steven & Christine Sciandra Case: ANX2019-01001 Site: 3143 Johns Parkway Property Size(Acres): ROW (Acres): 0.241 Land Use Zoning PIN: 16-29-16-44172-000-0090 From : Residential Urban (RU) R-4 One, Two & Three Family Residential Atlas Page: 292A To: Residential Urban (RU) Low Medium Density Residential (LMDR) 20 30 30 20242420 20 20 034292242822410 44172 04902 * 5 6 7 8 9 12345 6 78 1011 2 3 4 5 6 7 8 9 10 11 12 13 14 1 2345678 11 12 13 14 15 16 17 18 19 20 21 22 37 38 39 40 41 42 43 44 52 53 54 55 61 60 59 58 57 56 68 67 66 65 64 63 62 24/01 5.69 21/12 21/13 21/14 21/15 AC(C) 12 1 DOWNING ST JOHNS PKWY S BAYSHORE BLVD ESTUARY TRL RU RU RLM RU RU I P P 36 39 34 30 31 27 29 33 32 38 37 35 40 200 172 100 17431183108 31543110315531263152316531793127316031463135 31483127 31623164 313331093140313031203162 3175313131283158311531313145310731193176310631723133 31613131 314731823129 314431123147318131323125 315131233136311831633160 3137316731363139317831733135311631203114318431703164311131633117314331153158 311331293119-Not to Scale--Not a Survey-Rev. 1/8/2019 LOCATION MAP Owner(s): Steven & Christine Sciandra Case: ANX2019-01001 Site: 3143 Johns Parkway Property Size(Acres): ROW (Acres): 0.241 Land Use Zoning PIN: 16-29-16-44172-000-0090 From : Residential Urban (RU) R-4 One, Two & Three Family Residential Atlas Page: 292A To: Residential Urban (RU) Low Medium Density Residential (LMDR) S BAYSHORE BLVD DOWNING ST JOHNS PKWY K ST BAY LN S McMULLEN BOOTH RD N McMULLEN BOOTH RD FEATHERWOOD CT CHERRY LN CLEVELAND ST MACDONALD DR ^PROJECT SITE -Not to Scale--Not a Survey-Rev. 1/8/2019 AERIAL PHOTOGRAPH Owner(s): Steven & Christine Sciandra Case: ANX2019-01001 Site: 3143 Johns Parkway Property Size(Acres): ROW (Acres): 0.241 Land Use Zoning PIN: 16-29-16-44172-000-0090 From : Residential Urban (RU) R-4 One, Two & Three Family Residential Atlas Page: 292A To: Residential Urban (RU) Low Medium Density Residential (LMDR) DOWNING ST DOWNING ST JOHNS PKWY JOHNS PKWY S BAYSHORE BLVD S BAYSHORE BLVD OYSTER BAYOU WAY OYSTER BAYOU WAY ESTUARY TRL ESTUARY TRL OYSTER BAYOU WAY OYSTER BAYOU WAY -Not to Scale--Not a Survey-Rev. 1/8/2019 EXISTING SURROUNDING USES MAP Owner(s): Steven & Christine Sciandra Case: ANX2019-01001 Site: 3143 Johns Parkway Property Size(Acres): ROW (Acres): 0.241 Land Use Zoning PIN: 16-29-16-44172-000-0090 From : Residential Urban (RU) R-4 One, Two & Three Family Residential Atlas Page: 292A To: Residential Urban (RU) Low Medium Density Residential (LMDR) 034292242822410 44172 04902 * 5 6 7 8 9 12345 6 78 1011 2 3 4 5 6 7 8 9 10 11 12 13 14 123 45678 10 11 12 13 14 15 16 17 18 19 20 21 22 37 38 39 40 41 42 43 44 52 53 54 55 61 60 59 58 57 56 68 67 66 65 64 63 62 24/01 5.69 21/12 21/13 21/14 21/15 AC(C) 12 1 DOWNING ST JOHNS PKWY S BAYSHORE BLVD OYSTER BAYOU WAY ESTUARY TRL 36 39 34 30 31 27 35 40 200 172 174315431263152 31653127316031463148316231333140313031283115314531763172316131473182314431473181313231513123313631293163313731673136313931783173311931203164316329 33 32 38 37 100311831083110 31553117317931433135 3127 3 1 6 4 3109312031153 1 6 2 31753141313131583155313131533107311931063133 3131 31293112 3 1 5 8 312531133118 3 1 6 0 31513135314931163114318431703111-Not to Scale--Not a Survey-Rev. 1/8/2019 Mobile Home Park Multi-Family Residential Single Family Residential Multi-Family Residential Single Family Residential ANX2019-01001 Steven & Christine Sciandra 3143 Johns Parkway View looking south at subject property, 3143 Johns Parkway. West of the subject property East of the subject property Across the street, to the north of the subject property View looking easterly along Johns Parkway View looking westerly along Johns Parkway Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9239-19 2nd rdg Agenda Date: 4/4/2019 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.3 SUBJECT/RECOMMENDATION: Adopt Ordinance 9239-19 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 3143 Johns Parkway, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 Ordinance No. 9239-19 ORDINANCE NO. 9239-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF JOHNS PARKWAY APPROXIMATELY 400 FEET WEST OF SOUTH BAYSHORE BOULEVARD, WHOSE POST OFFICE ADDRESS IS 3143 JOHNS PARKWAY, CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning Atlas of the City is amended, as follows: The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9237-19. Property Zoning District Lot 9, Johns Parkway Subdivision, a subdivision according to the plat thereof recorded at Plat Book 29, Page 41, in the Public Records of Pinellas County, Florida; Low Medium Density Residential (LMDR) (ANX2019-01001) Ordinance No. 9239-19 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A PROPOSED ZONING MAP Owner(s): Steven & Christine Sciandra Case: ANX2019-01001 Site: 3143 Johns Parkway Property Size(Acres): ROW (Acres): 0.241 Land Use Zoning PIN: 16-29-16-44172-000-0090 From : Residential Urban (RU) R-4 One, Two & Three Family Residential Atlas Page: 292A To: Residential Urban (RU) Low Medium Density Residential (LMDR) 034292242822410 44172 04902 * 5 6 7 8 9 12345 6 78 1011 2 3 4 5 6 7 8 9 10 11 12 13 14 123 45678 10 11 12 13 14 15 16 17 18 19 20 21 22 37 38 39 40 41 42 43 44 52 53 54 55 61 60 59 58 57 56 68 67 66 65 64 63 62 24/01 5.69 21/12 21/13 21/14 21/15 AC(C) 12 1 DOWNING ST JOHNS PKWY S BAYSHORE BLVD ESTUARY TRL P LMDR MHP MDR I LMDR LMDR 36 39 34 30 31 27 29 33 32 38 37 35 40 200 172 100 1743154 315531263165312731603162313331403128311531763106317231613147318231443147318131513123313631293163313731673136313931783173313531193116312031643163LMDR311831083110 315231173179314331463135 31483127 31 6 4 31093130312031153 1 6 2 31753141313131583155313131453153310731193133 3131 31293112 31323 1 5 8 312531133118 31 6 0 315131493114318431703111-Not to Scale--Not a Survey-Rev. 1/8/2019 LOCATION MAP Owner(s): Steven & Christine Sciandra Case: ANX2019-01001 Site: 3143 Johns Parkway Property Size(Acres): ROW (Acres): 0.241 Land Use Zoning PIN: 16-29-16-44172-000-0090 From : Residential Urban (RU) R-4 One, Two & Three Family Residential Atlas Page: 292A To: Residential Urban (RU) Low Medium Density Residential (LMDR) S BAYSHORE BLVD DOWNING ST JOHNS PKWY K ST BAY LN S McMULLEN BOOTH RD N McMULLEN BOOTH RD FEATHERWOOD CT CHERRY LN CLEVELAND ST MACDONALD DR ^PROJECT SITE -Not to Scale--Not a Survey-Rev. 1/8/2019 AERIAL PHOTOGRAPH Owner(s): Steven & Christine Sciandra Case: ANX2019-01001 Site: 3143 Johns Parkway Property Size(Acres): ROW (Acres): 0.241 Land Use Zoning PIN: 16-29-16-44172-000-0090 From : Residential Urban (RU) R-4 One, Two & Three Family Residential Atlas Page: 292A To: Residential Urban (RU) Low Medium Density Residential (LMDR) DOWNING ST DOWNING ST JOHNS PKWY JOHNS PKWY S BAYSHORE BLVD S BAYSHORE BLVD OYSTER BAYOU WAY OYSTER BAYOU WAY ESTUARY TRL ESTUARY TRL OYSTER BAYOU WAY OYSTER BAYOU WAY -Not to Scale--Not a Survey-Rev. 1/8/2019 EXISTING SURROUNDING USES MAP Owner(s): Steven & Christine Sciandra Case: ANX2019-01001 Site: 3143 Johns Parkway Property Size(Acres): ROW (Acres): 0.241 Land Use Zoning PIN: 16-29-16-44172-000-0090 From : Residential Urban (RU) R-4 One, Two & Three Family Residential Atlas Page: 292A To: Residential Urban (RU) Low Medium Density Residential (LMDR) 034292242822410 44172 04902 * 5 6 7 8 9 12345 6 78 1011 2 3 4 5 6 7 8 9 10 11 12 13 14 123 45678 10 11 12 13 14 15 16 17 18 19 20 21 22 37 38 39 40 41 42 43 44 52 53 54 55 61 60 59 58 57 56 68 67 66 65 64 63 62 24/01 5.69 21/12 21/13 21/14 21/15 AC(C) 12 1 DOWNING ST JOHNS PKWY S BAYSHORE BLVD OYSTER BAYOU WAY ESTUARY TRL 36 39 34 30 31 27 35 40 200 172 174315431263152 31653127316031463148316231333140313031283115314531763172316131473182314431473181313231513123313631293163313731673136313931783173311931203164316329 33 32 38 37 100311831083110 31553117317931433135 3127 3 1 6 4 3109312031153 1 6 2 31753141313131583155313131533107311931063133 3131 31293112 3 1 5 8 312531133118 3 1 6 0 31513135314931163114318431703111-Not to Scale--Not a Survey-Rev. 1/8/2019 Mobile Home Park Multi-Family Residential Single Family Residential Multi-Family Residential Single Family Residential ANX2019-01001 Steven & Christine Sciandra 3143 Johns Parkway View looking south at subject property, 3143 Johns Parkway. West of the subject property East of the subject property Across the street, to the north of the subject property View looking easterly along Johns Parkway View looking westerly along Johns Parkway Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9240-19 2nd rdg Agenda Date: 4/4/2019 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.4 SUBJECT/RECOMMENDATION: Adopt Ordinance 9240-19 on second reading, annexing certain unaddressed real property located approximately 820 feet south of Gulf to Bay Boulevard between 2991 Gulf to Bay Boulevard and Old Tampa Bay, Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 Ordinance No. 9240-19 ORDINANCE NO. 9240-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN UNADDRESSED REAL PROPERTY LOCATED APPROXIMATELY 820 FEET SOUTH OF GULF TO BAY BOULEVARD BETWEEN 2991 GULF TO BAY BOULEVARD AND OLD TAMPA BAY IN CLEARWATER, FLORIDA 33759, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: See attached Exhibit A for legal description. (ANX2019-01002) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 9240-19 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A Case: ANX2019-01002, 17-29-16-00000-410-0100 UNPLATTED UPLAND & SUBM LAND LYING S OF LOT 18 OF WM BROWN'S SUB OF BAYVIEW DESC FROM NE COR OF SE 1/4 OF SEC 17 TH S01DW 927FT (S) TO SE COR OF SD LOT 18 FOR POB TH S01DW 375FT(S) TO PNT 1298.44FT S OF E/W 1/2 SEC C/L TH N89DW 194.7 FT TH N01DE 372FT(S) TO SW COR OF SD LOT 18 TH E'LY 194.7FT TO POB CONT 1.68AC (C) Exhibit B PROPOSED ANNEXATION Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002 Site: Unaddressed (0) Gulf to Bay Boulevard Property Size(Acres): ROW (Acres): 1.68 Land Use Zoning PIN: 17-29-16-00000-410-0100 From : Residential Low Medium (RLM) Residential Mobile Home (RMH) Atlas Page: 300B To: US 19 – Regional Center (US 19-RC) & Water US 19 & Preservation (P) 7 4.34 ROAD R.O.W. 49824 5 3 8 9 2 83106 3 5 6 7 4 5 4 5 6 7 8 9 10 11 32/01 32/02 4.78 32/03 32/04 32/05GOVT LOT 173353 114/052 1.16 41/02 41/01 5.07 1.68 AC(C)AC(C) AC(C)AC(C) AC(C) AC(C) 1 3 2 1 3 2 1 1 BAYVI EW AVE C R 3 1 GULF-TO-BAY BLVD ROGERS ST EAST AVE WEST AVE MEADOW LARK LN BAY ST SOUTH AVE 30602975296329912951303529912961-Not to Scale--Not a Survey-Rev. 1/18/2019 Old Tampa Bay LOCATION MAP Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002 Site: Unaddressed (0) Gulf to Bay Boulevard Property Size(Acres): ROW (Acres): 1.68 Land Use Zoning PIN: 17-29-16-00000-410-0100 From : Residential Low Medium (RLM) Residential Mobile Home (RMH) Atlas Page: 300B To: US 19 – Regional Center (US 19-RC) Water US 19 & Preservation (P) BAYSI DE BRG GULF-TO-BAY BLVD BAYVI EW AVE C R 3 1 CAROLINA AVE BAY ST EAST AVE WEST AVE ^ PROJECT SITE -Not to Scale--Not a Survey-Rev. 1/18/2019 Old Tampa Bay AERIAL PHOTOGRAPH Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002 Site: Unaddressed (0) Gulf to Bay Boulevard Property Size(Acres): ROW (Acres): 1.68 Land Use Zoning PIN: 17-29-16-00000-410-0100 From : Residential Low Medium (RLM) Residential Mobile Home (RMH) Atlas Page: 300B To: US 19 – Regional Center (US 19-RC) Water US 19 & Preservation (P) BAYVI EW AVE BAYVI EW AVE C R 3 1 C R 3 1 GULF-TO-BAY BLVD GULF-TO-BAY BLVD ROGERS ST ROGERS ST EAST AVE EAST AVE WEST AVE WEST AVE MEADOW LARK LN MEADOW LARK LN BAY ST BAY ST SOUTH AVE SOUTH AVE -Not to Scale--Not a Survey-Rev. 1/18/2019 Old Tampa BayOld Tampa Bay EXISTING SURROUNDING USES MAP Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002 Site: Unaddressed (0) Gulf to Bay Boulevard Property Size(Acres): ROW (Acres): 1.68 Land Use Zoning PIN: 17-29-16-00000-410-0100 From : Residential Low Medium (RLM) Residential Mobile Home (RMH) Atlas Page: 300B To: US 19 – Regional Center (US 19-RC) Water US 19 & Preservation (P) 7 4.34 ROAD R.O.W. 49824 5 3 8 9 2 83106 3 5 6 7 4 5 4 5 6 7 8 9 10 11 32/01 32/02 4.78 32/03 32/04 32/05GOVT LOT 173353 114/052 1.16 41/02 41/01 5.07 1.68 AC(C)AC(C) AC(C)AC(C) AC(C) AC(C) 1 3 2 1 3 2 1 1 BAYVI EW AVE C R 3 1 GULF-TO-BAY BLVD ROGERS ST EAST AVE WEST AVE MEADOW LARK LN BAY ST SOUTH AVE 30602975296329912951303529912961-Not to Scale--Not a Survey-Rev. 1/18/2019 Old Tampa BayMobile Home Park Place of Worship Place of Worship Park Commercial ANX2019-01002 Wilder Corporation of Delaware Unaddressed Gulf to Bay Boulevard View looking south at subject property, Unaddressed Gulf to Bay Boulevard View looking southwest of the subject property View looking southeast of the subject property Name: Citizen Comment Card L. 5 6c.._ LaA4 Address: V - Sa,4 "2) City: C Zip: ' 3 74 Telephone Number: /.2 7- II (/ 6 J 5' Email Address: ' S adv/<v_ Speaking under citizens tg be heard re items not on the agenda? Agenda item(s) to whic Z- - q. you wish to speak. What is your position on the item? For Against Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9241-19 2nd rdg Agenda Date: 4/4/2019 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.5 SUBJECT/RECOMMENDATION: Adopt Ordinance 9241-19 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain unaddressed real property located approximately 820 feet south of Gulf to Bay Boulevard between 2991 Gulf to Bay Boulevard and Old Tampa Bay, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as US 19 Regional Center (US 19-RC). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 Ordinance No. 9241-19 ORDINANCE NO. 9241-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN UNADDRESSED REAL PROPERTY LOCATED APPROXIMATELY 820 FEET SOUTH OF GULF TO BAY BOULEVARD BETWEEN 2991 GULF TO BAY BOULEVARD AND OLD TAMPA BAY, IN CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS US 19 REGIONAL CENTER (US 19-RC) AND WATER; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Category See attached Exhibit A for legal description; US 19 Regional Center (US 19- RC)& Water (ANX2019-01002) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9240-19. Ordinance No. 9241-19 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A Case: ANX2019-01002, 17-29-16-00000-410-0100 UNPLATTED UPLAND & SUBM LAND LYING S OF LOT 18 OF WM BROWN'S SUB OF BAYVIEW DESC FROM NE COR OF SE 1/4 OF SEC 17 TH S01DW 927FT (S) TO SE COR OF SD LOT 18 FOR POB TH S01DW 375FT(S) TO PNT 1298.44FT S OF E/W 1/2 SEC C/L TH N89DW 194.7 FT TH N01DE 372FT(S) TO SW COR OF SD LOT 18 TH E'LY 194.7FT TO POB CONT 1.68AC (C) Exhibit B PROPOSED FUTURE LAND USE MAP Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002 Site: Unaddressed (0) Gulf to Bay Boulevard Property Size(Acres): ROW (Acres): 1.68 Land Use Zoning PIN: 17-29-16-00000-410-0100 From : Residential Low Medium (RLM) Residential Mobile Home (RMH) Atlas Page: 300B To: US 19 – Regional Center (US 19-RC) & Water US 19 & Preservation (P) 7 4.34 ROAD R.O.W. 49824 5 3 8 9 2 83106 3 5 6 7 4 5 4 5 6 7 8 9 10 11 32/01 32/02 4.78 32/03 32/04 32/05GOVT LOT 173353 114/052 1.16 41/02 41/01 5.07 1.68 AC(C)AC(C) AC(C)AC(C) AC(C) AC(C) 1 3 2 1 3 2 1 1 I I WATER WATER I I R/OS US 19-RC I US 19-RCUS 19-RC US 19-RC BAYVI EW AVE C R 3 1 GULF-TO-BAY BLVD ROGERS ST WEST AVE MEADOW LARK LN BAY ST SOUTH AVE 30602975296329912951303529912961-Not to Scale--Not a Survey-Rev. 1/22/2019 Old Tampa Bay LOCATION MAP Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002 Site: Unaddressed (0) Gulf to Bay Boulevard Property Size(Acres): ROW (Acres): 1.68 Land Use Zoning PIN: 17-29-16-00000-410-0100 From : Residential Low Medium (RLM) Residential Mobile Home (RMH) Atlas Page: 300B To: US 19 – Regional Center (US 19-RC) Water US 19 & Preservation (P) BAYSI DE BRG GULF-TO-BAY BLVD BAYVI EW AVE C R 3 1 CAROLINA AVE BAY ST EAST AVE WEST AVE ^ PROJECT SITE -Not to Scale--Not a Survey-Rev. 1/18/2019 Old Tampa Bay AERIAL PHOTOGRAPH Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002 Site: Unaddressed (0) Gulf to Bay Boulevard Property Size(Acres): ROW (Acres): 1.68 Land Use Zoning PIN: 17-29-16-00000-410-0100 From : Residential Low Medium (RLM) Residential Mobile Home (RMH) Atlas Page: 300B To: US 19 – Regional Center (US 19-RC) Water US 19 & Preservation (P) BAYVI EW AVE BAYVI EW AVE C R 3 1 C R 3 1 GULF-TO-BAY BLVD GULF-TO-BAY BLVD ROGERS ST ROGERS ST EAST AVE EAST AVE WEST AVE WEST AVE MEADOW LARK LN MEADOW LARK LN BAY ST BAY ST SOUTH AVE SOUTH AVE -Not to Scale--Not a Survey-Rev. 1/18/2019 Old Tampa BayOld Tampa Bay EXISTING SURROUNDING USES MAP Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002 Site: Unaddressed (0) Gulf to Bay Boulevard Property Size(Acres): ROW (Acres): 1.68 Land Use Zoning PIN: 17-29-16-00000-410-0100 From : Residential Low Medium (RLM) Residential Mobile Home (RMH) Atlas Page: 300B To: US 19 – Regional Center (US 19-RC) Water US 19 & Preservation (P) 7 4.34 ROAD R.O.W. 49824 5 3 8 9 2 83106 3 5 6 7 4 5 4 5 6 7 8 9 10 11 32/01 32/02 4.78 32/03 32/04 32/05GOVT LOT 173353 114/052 1.16 41/02 41/01 5.07 1.68 AC(C)AC(C) AC(C)AC(C) AC(C) AC(C) 1 3 2 1 3 2 1 1 BAYVI EW AVE C R 3 1 GULF-TO-BAY BLVD ROGERS ST EAST AVE WEST AVE MEADOW LARK LN BAY ST SOUTH AVE 30602975296329912951303529912961-Not to Scale--Not a Survey-Rev. 1/18/2019 Old Tampa BayMobile Home Park Place of Worship Place of Worship Park Commercial ANX2019-01002 Wilder Corporation of Delaware Unaddressed Gulf to Bay Boulevard View looking south at subject property, Unaddressed Gulf to Bay Boulevard View looking southwest of the subject property View looking southeast of the subject property Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9242-19 2nd rdg Agenda Date: 4/4/2019 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.6 SUBJECT/RECOMMENDATION: Adopt Ordinance 9242-19 on second reading, amending the Zoning Atlas of the city by zoning certain unaddressed real property located approximately 820 feet south of Gulf to Bay Boulevard between 2991 Gulf to Bay Boulevard and Old Tampa Bay, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as US 19 (US 19) and Preservation (P). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 Ordinance No. 9242-19 ORDINANCE NO. 9242-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN UNADDRESSED REAL PROPERTY LOCATED APPROXIMATELY 820 FEET SOUTH OF GULF TO BAY BOULEVARD BETWEEN 2991 GULF TO BAY BOULEVARD AND OLD TAMPA BAY IN CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS US 19 (US 19) AND PRESERVATION (P) DISTRICTS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning Atlas of the City is amended, as follows: The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9240-19. Property Zoning District See attached Exhibit A for legal description; US 19 (US 19) & Preservation (P) (ANX2019-01002) Ordinance No. 9242-19 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A Case: ANX2019-01002, 17-29-16-00000-410-0100 UNPLATTED UPLAND & SUBM LAND LYING S OF LOT 18 OF WM BROWN'S SUB OF BAYVIEW DESC FROM NE COR OF SE 1/4 OF SEC 17 TH S01DW 927FT (S) TO SE COR OF SD LOT 18 FOR POB TH S01DW 375FT(S) TO PNT 1298.44FT S OF E/W 1/2 SEC C/L TH N89DW 194.7 FT TH N01DE 372FT(S) TO SW COR OF SD LOT 18 TH E'LY 194.7FT TO POB CONT 1.68AC (C) Exhibit B PROPOSED ZONING MAP Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002 Site: Unaddressed (0) Gulf to Bay Boulevard Property Size(Acres): ROW (Acres): 1.68 Land Use Zoning PIN: 17-29-16-00000-410-0100 From : Residential Low Medium (RLM) Residential Mobile Home (RMH) Atlas Page: 300B To: US 19 – Regional Center (US 19-RC) & Water US 19 & Preservation (P) 7 4.34 ROAD R.O.W. 49824 5 3 8 9 2 83106 3 5 6 7 4 5 4 5 6 7 8 9 10 11 32/01 32/02 4.78 32/03 32/04 32/05GOVT LOT 173353 114/052 1.16 41/02 41/01 5.07 1.68 AC(C)AC(C) AC(C)AC(C) AC(C) AC(C) 1 3 2 1 3 2 1 1 BAYVI EW AVE C R 3 1 GULF-TO-BAY BLVD ROGERS ST EAST AVE WEST AVE MEADOW LARK LN BAY ST SOUTH AVE 3060297529632991295130352991I US 19 P P OS/R C2961 LMDR -Not to Scale--Not a Survey-Rev. 1/22/2019 Old Tampa Bay LOCATION MAP Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002 Site: Unaddressed (0) Gulf to Bay Boulevard Property Size(Acres): ROW (Acres): 1.68 Land Use Zoning PIN: 17-29-16-00000-410-0100 From : Residential Low Medium (RLM) Residential Mobile Home (RMH) Atlas Page: 300B To: US 19 – Regional Center (US 19-RC) Water US 19 & Preservation (P) BAYSI DE BRG GULF-TO-BAY BLVD BAYVI EW AVE C R 3 1 CAROLINA AVE BAY ST EAST AVE WEST AVE ^ PROJECT SITE -Not to Scale--Not a Survey-Rev. 1/18/2019 Old Tampa Bay AERIAL PHOTOGRAPH Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002 Site: Unaddressed (0) Gulf to Bay Boulevard Property Size(Acres): ROW (Acres): 1.68 Land Use Zoning PIN: 17-29-16-00000-410-0100 From : Residential Low Medium (RLM) Residential Mobile Home (RMH) Atlas Page: 300B To: US 19 – Regional Center (US 19-RC) Water US 19 & Preservation (P) BAYVI EW AVE BAYVI EW AVE C R 3 1 C R 3 1 GULF-TO-BAY BLVD GULF-TO-BAY BLVD ROGERS ST ROGERS ST EAST AVE EAST AVE WEST AVE WEST AVE MEADOW LARK LN MEADOW LARK LN BAY ST BAY ST SOUTH AVE SOUTH AVE -Not to Scale--Not a Survey-Rev. 1/18/2019 Old Tampa BayOld Tampa Bay EXISTING SURROUNDING USES MAP Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002 Site: Unaddressed (0) Gulf to Bay Boulevard Property Size(Acres): ROW (Acres): 1.68 Land Use Zoning PIN: 17-29-16-00000-410-0100 From : Residential Low Medium (RLM) Residential Mobile Home (RMH) Atlas Page: 300B To: US 19 – Regional Center (US 19-RC) Water US 19 & Preservation (P) 7 4.34 ROAD R.O.W. 49824 5 3 8 9 2 83106 3 5 6 7 4 5 4 5 6 7 8 9 10 11 32/01 32/02 4.78 32/03 32/04 32/05GOVT LOT 173353 114/052 1.16 41/02 41/01 5.07 1.68 AC(C)AC(C) AC(C)AC(C) AC(C) AC(C) 1 3 2 1 3 2 1 1 BAYVI EW AVE C R 3 1 GULF-TO-BAY BLVD ROGERS ST EAST AVE WEST AVE MEADOW LARK LN BAY ST SOUTH AVE 30602975296329912951303529912961-Not to Scale--Not a Survey-Rev. 1/18/2019 Old Tampa BayMobile Home Park Place of Worship Place of Worship Park Commercial ANX2019-01002 Wilder Corporation of Delaware Unaddressed Gulf to Bay Boulevard View looking south at subject property, Unaddressed Gulf to Bay Boulevard View looking southwest of the subject property View looking southeast of the subject property Citizen Comment Card Name: S `l, Z...".1 Address: --Za K 3 .."2 city UPI Zip: ?3 Telephone Number: Email Address: of • Speaking under citizens to be heard re items not on the agenda?, Agenda item(s) to which you wish to speak. err O1, a -v -c... -e_% -r2 - etc ye)fit o-9(P dP 611n 0 c 447Whatisourpositionontheitem? For AgainstYg Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9243-19 2nd rdg Agenda Date: 4/4/2019 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.7 SUBJECT/RECOMMENDATION: Adopt Ordinance 9243-19 on second reading, annexing certain real properties whose post office addresses are 3046 Merrill Avenue, 3035 Terrace View Lane, 3050 Glen Oak Avenue North, 3012 and 3020 Lake Vista Drive, 3023 Grand View Avenue and 3077 Hoyt Avenue, all within Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 Ordinance No. 9243-19 ORDINANCE NO. 9243-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF DREW STREET, SOUTH OF SR 590 AND WITHIN 1/4 MILE WEST OF NORTH MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 3046 MERRILL AVENUE, 3035 TERRACE VIEW LANE, 3050 GLEN OAK AVENUE NORTH, 3012 AND 3020 LAKE VISTA DRIVE, 3023 GRAND VIEW AVENUE AND 3077 HOYT AVENUE, ALL WITHIN CLEARWATER, FLORIDA 33759 INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owners of the real properties described herein and depicted on the map attached hereto as Exhibit B have petitioned the City of Clearwater to annex the properties into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described properties are hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: See attached Exhibit A for Legal Descriptions. (ANX2019-01003) The map attached as Exhibit B are hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 9243-19 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2019‐01003 ========================================================================================= No. Parcel ID Lot No., Block No. Address 1. 09-29-16-45126-001-0120 Lot 12, Block A 3046 Merrill Avenue 2. 09-29-16-45126-002-0100 Lot 10, Block B 3035 Terrace View Lane 3. 09-29-16-45126-003-0160 Lot 16, Block C 3050 Glen Oak Avenue North 4. 09-29-16-45126-005-0080 Lot 8, Block E 3020 Lake Vista Drive 5. 09-29-16-45126-006-0040 Lot 4 and a portion of Lot 5, Block F 3012 Lake Vista Drive as further described in that certain deed recorded in the Official Records of Pinellas County, Florida at Book 19201, Page 1822. 6. 09-29-16-45126-008-0020 Lot 2, Block H 3023 Grand View Avenue The above in KAPOK TERRACE, as recorded in PLAT BOOK 36, PAGE 14 AND 15, of the Public Records of Pinellas County, Florida. No. Parcel ID Lot No., Block No. Address 7. 09-29-16-45144-010-0020 Lot 2, Block J 3077 Hoyt Avenue The above in KAPOK TERRACE FIRST ADDITION, as recorded in PLAT BOOK 49, PAGE 48, of the Public Records of Pinellas County, Florida. Exhibit B 41/01 1.2 29 30 31 32 33 34 35 36 37 38 LAKE LOUISE LAKE LOUISE LAKE CAROL 88245 20808 05310 45144 82890 45126 05311 C E F C D G B AH O J I 234 5 6 7 8 9 10 11 1213141516171819202122232425 1 2 3 456 (7) 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 1 2 3 4 5 6 7 8 9101112 13 2345678910 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 11 1 2 3 4 5 1213141516 17 18 19 20 21 2829303132 33 34 35 36 37 44 45 52 54 53 A B C D E F MN (14) 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 32/01 31/01 5 33/02 1.4 34/02 1.4 33/01 1.57 AC(C) AC(C) AC(C) AC(C) AC(C)MOSS AVE MERRILL AVE HOYT AVE N McMULLEN BOOTH RD GRAND VIEW AVE LAKE VISTA DR GLEN OAK AVE N WOLFE RD TERRACE VIEW LN GLEN OAK AVE ETHOMAS RD SAN MATEO ST SAN BERNADINO ST 601 511510 600 920 7 1 2 906 917 918 8 0 6 900 923 924 800 3006300330003012302630253018299830012950505 912 906 807 801 701 602 809 8 0 1 910 607 911 901 916 707 904 915 914907 815 8 0 0 501 808 911 932 908 405 70 8 30773059307730063112301330523041303030493107301931133070307030063013312530413124304130713041307030413047303130553046311931083052311630123047307630463117304130653047307630363025306130353042301030233040302030723001312531133081300731213046303030313019311930363080305330603044311830243034302930123018304030743000311330253058300630243065306430533063304730523047307131203046311130003064310431023040312430533076305930593007305830353109304830693021312630123040307530533035311431003058303030773024303530573064307130403108305031123065-Not to Scale--Not a Survey-Rev. 1/16/2019 PROPOSED ANNEXATION Owner(s): Multiple Owners Case: ANX2019-01003 Site: Multiple Properties (7) Property Size(Acres): ROW (Acres): 1.537 Land Use Zoning PIN: See Attached From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential DREW ST MOSS AVE N McMULLEN BOOTH RD MADERA AVE MERRILL AVE CHAMBLEE LN HOYT AVE GRAND VIEW AVE BORDEAUX LN WOLFE RD LAKE VISTA DR SAN JOSE ST GLEN OAK AVE N THOMAS RD SAN PEDRO ST SAN MATEO ST CALAIS LN TERRACE VIEW LN SAN BERNADINO ST SAN MATEO ST ^-Not to Scale--Not a Survey-^^ ^ ^ ^ ^ Rev. 1/16/2019 LOCATION MAP Owner(s): Multiple Owners Case: ANX2019-01003 Site: Multiple Properties (7) Property Size(Acres): ROW (Acres): 1.537 Land Use Zoning PIN: See Attached From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential MOSS AVE MOSS AVE MERRILL AVE MERRILL AVE HOYT AVE HOYT AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD GRAND VIEW AVE GRAND VIEW AVE LAKE VISTA DR LAKE VISTA DR GLEN OAK AVE NGLEN OAK AVE N WOLFE RD WOLFE RD TERRACE VIEW LN TERRACE VIEW LN GLEN OAK AVE EGLEN OAK AVE ETHOMAS RD THOMAS RD SAN MATEO ST SAN MATEO ST SAN BERNADINO ST SAN BERNADINO ST -Not to Scale--Not a Survey-Rev. 1/16/2019 AERIAL PHOTOGRAPH Owner(s): Multiple Owners Case: ANX2019-01003 Site: Multiple Properties (7) Property Size(Acres): ROW (Acres): 1.537 Land Use Zoning PIN: See Attached From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential 41/01 1.2 29 30 31 32 33 34 35 36 37 38 LAKE LOUISE LAKE LOUISE LAKE CAROL 88245 20808 05310 45144 82890 45126 05311 C E F C D G B AH O J I 234 5 6 7 8 9 10 11 1213141516171819202122232425 1 2 3 456 (7) 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 1 2 3 4 5 6 7 8 9101112 13 2345678910 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 11 1 2 3 4 5 1213141516 17 18 19 20 21 2829303132 33 34 35 36 37 4 44 45 52 54 5 53 A B C D E F MN (14) 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 32/01 31/01 5 33/02 1.4 34/02 1.4 33/01 1.57 AC(C) AC(C) AC(C) AC(C) AC(C)MOSS AVE MERRILL AVE HOYT AVE N McMULLEN BOOTH RD GRAND VIEW AVE LAKE VISTA DR GLEN OAK AVE N WOLFE RD TERRACE VIEW LN GLEN OAK AVE ETHOMAS RD SAN MATEO ST SAN BERNADINO ST 601 511510 600 920 7 1 2 906 917 918 8 0 6 900 923 924 800 3006300330003012302630253018299830012950505 912 906 421 807 801 701 602 809 8 0 1 910 607 911 901 916 707 904 915 914907 815 8 0 0 501 808 911 932 908 405 70 8 30773059307730063112301330523041303030493107301931133070307030063013312530413124304130713041307030413047303130553046311931083052311630123047307630463117304130653047307630363025306130353042301030233040302030723001312531133081300731213046303030313019311930363080305330603044311830243034302930123018304030743000311330253058300630243065306430533063304730523047307131203046311130003064310431023040312430533076305930593007305830353109304830693021312630123040307530533035311431003058303030773024303530573064307130403108305031123065-Not to Scale--Not a Survey-Rev. 1/16/2019 EXISTING SURROUNDING USES MAP Owner(s): Multiple Owners Case: ANX2019-01003 Site: Multiple Properties (7) Property Size(Acres): ROW (Acres): 1.537 Land Use Zoning PIN: See Attached From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential Single Family Residential Single Family Residential View looking north at the subject property, 3012 Lake Vista Dr. East of the subject property West of the subject property South of the subject property, across Lake Vista Drive ANX2019-01003 David & Melody Seabrooks 3012 Lake Vista Drive View looking westerly along Lake Vista Drive View looking easterly along Lake Vista Drive View looking north at the subject property, 3020 Lake Vista Dr. East of the subject property West of the subject property South of the subject property, across Lake Vista Drive ANX2019-01003 Michael Good 3020 Lake Vista Drive View looking westerly along Lake Vista Drive View looking easterly along Lake Vista Drive View looking south at the subject property, 3023 Grand View Av. West of the subject property East of the subject property North of the subject property, across Grand View Avenue ANX2019-01003 Joyce I. Young 3023 Grand View Avenue View looking easterly along Grand View Avenue View looking westerly along Grand View Avenue View looking south at the subject property, 3035 Terrace View Lane West of the subject property East of the subject property North of the subject property, across Terrace View Lane ANX2019-01003 Daisy Renee Schulz 3035 Terrace View Lane View looking easterly along Terrace View Lane View looking westerly along Terrace View Lane View looking north at the subject property, 3046 Merrill Ave. East of the subject property West of the subject property South of the subject property, across Merrill Avenue ANX2019-01003 Greg L. Benjamin 3046 Merrill Avenue View looking easterly along Merrill Avenue View looking westerly along Merrill Avenue View looking north at the subject property, 3050 Glen Oak Avenue N.East of the subject property West of the subject property South of the subject property, across Glen Oak Avenue N. ANX2019-01003 Sarah Elizabeth Williamson 3050 Glen Oak Avenue North View looking easterly along Glen Oak Avenue N. View looking westerly along Glen Oak Avenue N. View looking south at the subject property, 3077 Hoyt Avenue West of the subject property East of the subject property North of the subject property, across Hoyt Avenue ANX2019-01003 David Whitley 3077 Hoyt Avenue View looking easterly along Hoyt Avenue View looking westerly along Hoyt Avenue Citizen Comment Card Name: `v 5^,c 'i -S Address: I 2- 2- PN<< t ) .s;r \ City: C Lr.,N'A Zip: 33.1 5 Telephone Number: 12_ 7 4:4/-7 .J3 F,^7 Email Address: Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak: What is your position on the item? For Against Name: Citizen Comment Card Address: / Gtl , City:/yes Zip: - 74 S Telephone Number: Email Address: > _ X31,1 Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speakf,/ 4, Viirj- ..5;,„„.F What is your position on the item? For Against Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9244-19 2nd rdg Agenda Date: 4/4/2019 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.8 SUBJECT/RECOMMENDATION: Adopt Ordinance 9244-19 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real properties whose post office addresses are 3046 Merrill Avenue, 3035 Terrace View Lane, 3050 Glen Oak Avenue North, 3012 and 3020 Lake Vista Drive, 3023 Grand View Avenue and 3077 Hoyt Avenue, all within Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 Ordinance No. 9244-19 ORDINANCE NO. 9244-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF DREW STREET, SOUTH OF SR 590 AND WITHIN 1/4 MILE WEST OF NORTH MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 3046 MERRILL AVENUE, 3035 TERRACE VIEW LANE, 3050 GLEN OAK AVENUE NORTH, 3012 AND 3020 LAKE VISTA DRIVE, 3023 GRAND VIEW AVENUE AND 3077 HOYT AVENUE, ALL WITHIN CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Properties Land Use Category See attached Exhibit A for Legal Descriptions. Residential Low (RL) (ANX2019-01003) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9243-19. Ordinance No. 9244-19 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2019‐01003 ========================================================================================= No. Parcel ID Lot No., Block No. Address 1. 09-29-16-45126-001-0120 Lot 12, Block A 3046 Merrill Avenue 2. 09-29-16-45126-002-0100 Lot 10, Block B 3035 Terrace View Lane 3. 09-29-16-45126-003-0160 Lot 16, Block C 3050 Glen Oak Avenue North 4. 09-29-16-45126-005-0080 Lot 8, Block E 3020 Lake Vista Drive 5. 09-29-16-45126-006-0040 Lot 4 and a portion of Lot 5, Block F 3012 Lake Vista Drive as further described in that certain deed recorded in the Official Records of Pinellas County, Florida at Book 19201, Page 1822. 6. 09-29-16-45126-008-0020 Lot 2, Block H 3023 Grand View Avenue The above in KAPOK TERRACE, as recorded in PLAT BOOK 36, PAGE 14 AND 15, of the Public Records of Pinellas County, Florida. No. Parcel ID Lot No., Block No. Address 7. 09-29-16-45144-010-0020 Lot 2, Block J 3077 Hoyt Avenue The above in KAPOK TERRACE FIRST ADDITION, as recorded in PLAT BOOK 49, PAGE 48, of the Public Records of Pinellas County, Florida. Exhibit B 41/01 1.2 29 30 31 32 33 34 35 36 37 38 LAKE LOUISE LAKE LOUISE LAKE CAROL 88245 20808 05310 45144 82890 45126 05311 C E F C D G B AH O J I 234 5 6 7 8 9 10 11 1213141516171819202122232425 1 2 3 456 (7) 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 1 2 3 4 5 6 7 8 9101112 13 2345678910 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 11 1 2 3 4 5 1213141516 17 18 19 20 21 2829303132 33 34 35 36 37 4 44 45 52 54 5 53 A B C D E F MN (14) 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 32/01 31/01 5 33/02 1.4 34/02 1.4 33/01 1.57 AC(C) AC(C) AC(C) AC(C) AC(C) RL RL CG RL RL RL P R/OS R/OS RH CG RU RU R/OS R/OSMOSS AVE MERRILL AVE HOYT AVE N McMULLEN BOOTH RD GRAND VIEW AVE LAKE VISTA DR GLEN OAK AVE N TERRACE VIEW LN GLEN OAK AVE ETHOMAS RD SAN MATEO ST 601 511510 600 7 1 2 421 801 906 809 8 0 1 917 918 8 0 6 900 815 911 932 800 3006301330063003300030123118302430263025301829982950505 920 912 906 807 701 602 910 607 911 901 916 707 904 915 914907 8 0 0 501 923 808 908 405 924 708 30773059307731123013305230413030304931073019311330703070300631253041312430413071304130703041304730313055304631193108305231163012304730763046311730413065304730763036302530613035304230103023304030203072300131253113308130073121304630303031301931193036308030533060304430343029301230183040307430003113302530583006302430653064305330633047305230473071312030463111300030643104310230403124305330763059305930073058303531093048306930013021312630123040307530533035311431003058303030773024303530573064307130403108305031123065-Not to Scale--Not a Survey-Rev. 1/16/2019 PROPOSED FUTURE LAND USE MAP Owner(s): Multiple Owners Case: ANX2019-01003 Site: Multiple Properties (7) Property Size(Acres): ROW (Acres): 1.537 Land Use Zoning PIN: See Attached From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential DREW ST MOSS AVE N McMULLEN BOOTH RD MADERA AVE MERRILL AVE CHAMBLEE LN HOYT AVE GRAND VIEW AVE BORDEAUX LN WOLFE RD LAKE VISTA DR SAN JOSE ST GLEN OAK AVE N THOMAS RD SAN PEDRO ST SAN MATEO ST CALAIS LN TERRACE VIEW LN SAN BERNADINO ST SAN MATEO ST ^-Not to Scale--Not a Survey-^^ ^ ^ ^ ^ Rev. 1/16/2019 LOCATION MAP Owner(s): Multiple Owners Case: ANX2019-01003 Site: Multiple Properties (7) Property Size(Acres): ROW (Acres): 1.537 Land Use Zoning PIN: See Attached From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential MOSS AVE MOSS AVE MERRILL AVE MERRILL AVE HOYT AVE HOYT AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD GRAND VIEW AVE GRAND VIEW AVE LAKE VISTA DR LAKE VISTA DR GLEN OAK AVE NGLEN OAK AVE N WOLFE RD WOLFE RD TERRACE VIEW LN TERRACE VIEW LN GLEN OAK AVE EGLEN OAK AVE ETHOMAS RD THOMAS RD SAN MATEO ST SAN MATEO ST SAN BERNADINO ST SAN BERNADINO ST -Not to Scale--Not a Survey-Rev. 1/16/2019 AERIAL PHOTOGRAPH Owner(s): Multiple Owners Case: ANX2019-01003 Site: Multiple Properties (7) Property Size(Acres): ROW (Acres): 1.537 Land Use Zoning PIN: See Attached From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential 41/01 1.2 29 30 31 32 33 34 35 36 37 38 LAKE LOUISE LAKE LOUISE LAKE CAROL 88245 20808 05310 45144 82890 45126 05311 C E F C D G B AH O J I 234 5 6 7 8 9 10 11 1213141516171819202122232425 1 2 3 456 (7) 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 1 2 3 4 5 6 7 8 9101112 13 2345678910 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 11 1 2 3 4 5 1213141516 17 18 19 20 21 2829303132 33 34 35 36 37 4 44 45 52 54 5 53 A B C D E F MN (14) 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 32/01 31/01 5 33/02 1.4 34/02 1.4 33/01 1.57 AC(C) AC(C) AC(C) AC(C) AC(C)MOSS AVE MERRILL AVE HOYT AVE N McMULLEN BOOTH RD GRAND VIEW AVE LAKE VISTA DR GLEN OAK AVE N WOLFE RD TERRACE VIEW LN GLEN OAK AVE ETHOMAS RD SAN MATEO ST SAN BERNADINO ST 601 511510 600 920 7 1 2 906 917 918 8 0 6 900 923 924 800 3006300330003012302630253018299830012950505 912 906 421 807 801 701 602 809 8 0 1 910 607 911 901 916 707 904 915 914907 815 8 0 0 501 808 911 932 908 405 70 8 30773059307730063112301330523041303030493107301931133070307030063013312530413124304130713041307030413047303130553046311931083052311630123047307630463117304130653047307630363025306130353042301030233040302030723001312531133081300731213046303030313019311930363080305330603044311830243034302930123018304030743000311330253058300630243065306430533063304730523047307131203046311130003064310431023040312430533076305930593007305830353109304830693021312630123040307530533035311431003058303030773024303530573064307130403108305031123065-Not to Scale--Not a Survey-Rev. 1/16/2019 EXISTING SURROUNDING USES MAP Owner(s): Multiple Owners Case: ANX2019-01003 Site: Multiple Properties (7) Property Size(Acres): ROW (Acres): 1.537 Land Use Zoning PIN: See Attached From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential Single Family Residential Single Family Residential View looking north at the subject property, 3012 Lake Vista Dr. East of the subject property West of the subject property South of the subject property, across Lake Vista Drive ANX2019-01003 David & Melody Seabrooks 3012 Lake Vista Drive View looking westerly along Lake Vista Drive View looking easterly along Lake Vista Drive View looking north at the subject property, 3020 Lake Vista Dr. East of the subject property West of the subject property South of the subject property, across Lake Vista Drive ANX2019-01003 Michael Good 3020 Lake Vista Drive View looking westerly along Lake Vista Drive View looking easterly along Lake Vista Drive View looking south at the subject property, 3023 Grand View Av. West of the subject property East of the subject property North of the subject property, across Grand View Avenue ANX2019-01003 Joyce I. Young 3023 Grand View Avenue View looking easterly along Grand View Avenue View looking westerly along Grand View Avenue View looking south at the subject property, 3035 Terrace View Lane West of the subject property East of the subject property North of the subject property, across Terrace View Lane ANX2019-01003 Daisy Renee Schulz 3035 Terrace View Lane View looking easterly along Terrace View Lane View looking westerly along Terrace View Lane View looking north at the subject property, 3046 Merrill Ave. East of the subject property West of the subject property South of the subject property, across Merrill Avenue ANX2019-01003 Greg L. Benjamin 3046 Merrill Avenue View looking easterly along Merrill Avenue View looking westerly along Merrill Avenue View looking north at the subject property, 3050 Glen Oak Avenue N.East of the subject property West of the subject property South of the subject property, across Glen Oak Avenue N. ANX2019-01003 Sarah Elizabeth Williamson 3050 Glen Oak Avenue North View looking easterly along Glen Oak Avenue N. View looking westerly along Glen Oak Avenue N. View looking south at the subject property, 3077 Hoyt Avenue West of the subject property East of the subject property North of the subject property, across Hoyt Avenue ANX2019-01003 David Whitley 3077 Hoyt Avenue View looking easterly along Hoyt Avenue View looking westerly along Hoyt Avenue Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9245-19 2nd rdg Agenda Date: 4/4/2019 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.9 SUBJECT/RECOMMENDATION: Adopt Ordinance 9245-19 on second reading, amending the Zoning Atlas of the city by zoning certain real properties whose post office addresses are 3046 Merrill Avenue, 3035 Terrace View Lane, 3050 Glen Oak Avenue North, 3012 and 3020 Lake Vista Drive, 3023 Grand View Avenue and 3077 Hoyt Avenue, all within Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 Ordinance No. 9245-19 ORDINANCE NO. 9245-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTIES LOCATED GENERALLY NORTH OF DREW STREET, SOUTH OF SR 590 AND WITHIN 1/4 MILE WEST OF NORTH MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE 3046 MERRILL AVENUE, 3035 TERRACE VIEW LANE, 3050 GLEN OAK AVENUE NORTH, 3012 AND 3020 LAKE VISTA DRIVE, 3023 GRAND VIEW AVENUE AND 3077 HOYT AVENUE, ALL WITHIN CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described properties located in Pinellas County, Florida, are hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning Atlas of the City is amended, as follows: The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9243-19. Property Zoning District See attached Exhibit A for Legal Descriptions Low Medium Density Residential (LMDR) (ANX2019-01003) Ordinance No. 9245-19 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LEGAL DESCRIPTIONS ANX2019‐01003 ========================================================================================= No. Parcel ID Lot No., Block No. Address 1. 09-29-16-45126-001-0120 Lot 12, Block A 3046 Merrill Avenue 2. 09-29-16-45126-002-0100 Lot 10, Block B 3035 Terrace View Lane 3. 09-29-16-45126-003-0160 Lot 16, Block C 3050 Glen Oak Avenue North 4. 09-29-16-45126-005-0080 Lot 8, Block E 3020 Lake Vista Drive 5. 09-29-16-45126-006-0040 Lot 4 and a portion of Lot 5, Block F 3012 Lake Vista Drive as further described in that certain deed recorded in the Official Records of Pinellas County, Florida at Book 19201, Page 1822. 6. 09-29-16-45126-008-0020 Lot 2, Block H 3023 Grand View Avenue The above in KAPOK TERRACE, as recorded in PLAT BOOK 36, PAGE 14 AND 15, of the Public Records of Pinellas County, Florida. No. Parcel ID Lot No., Block No. Address 7. 09-29-16-45144-010-0020 Lot 2, Block J 3077 Hoyt Avenue The above in KAPOK TERRACE FIRST ADDITION, as recorded in PLAT BOOK 49, PAGE 48, of the Public Records of Pinellas County, Florida. Exhibit B 41/01 1.2 29 30 31 32 33 34 35 36 37 38 LAKE LOUISE LAKE LOUISE LAKE CAROL 88245 20808 05310 45144 82890 45126 05311 C E F C D G B AH O J I 234 5 6 7 8 9 10 11 1213141516171819202122232425 1 2 3 456 (7) 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 1 2 3 4 5 6 7 8 9101112 13 2345678910 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 11 1 2 3 4 5 1213141516 17 18 19 20 21 2829303132 33 34 35 36 37 4 44 45 52 54 5 53 A B C D E F MN (14) 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 32/01 31/01 5 33/02 1.4 34/02 1.4 33/01 1.57 AC(C) AC(C) AC(C) AC(C) AC(C)MOSS AVE MERRILL AVE HOYT AVE N McMULLEN BOOTH RD GRAND VIEW AVE LAKE VISTA DR GLEN OAK AVE N TERRACE VIEW LN GLEN OAK AVE ETHOMAS RD SAN MATEO ST LMDR C OS/R P OS/R HDR OS/R 601 511510 600 920 7 1 2 801 906 809 8 0 1 917 918 8 0 6 900 815 923 911 932 405 924 800 3006300630033000301231183024302630253018299830012950LDR 505 912 906 807 701 602 910 607 911 901 916 707 904 915 914907 8 0 0 501 808 908 708 30773059307731123013305230413030304931073019311330703070300630133125304131243041307130413070304130473031305530463119310830523116301230473076304631173041306530473076303630253061303530423010302330403020307230013125311330813007312130463030303130193119303630803053306030443034302930123018304030743000311330253058300630243065306430533063304730523047307131203046311130003064310431023040312430533076305930593007305830353109304830693021312630123040307530533035311431003058303030773024303530573064307130403108305031123065-Not to Scale--Not a Survey-Rev. 1/16/2019 PROPOSED ZONING MAP Owner(s): Multiple Owners Case: ANX2019-01003 Site: Multiple Properties (7) Property Size(Acres): ROW (Acres): 1.537 Land Use Zoning PIN: See Attached From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential DREW ST MOSS AVE N McMULLEN BOOTH RD MADERA AVE MERRILL AVE CHAMBLEE LN HOYT AVE GRAND VIEW AVE BORDEAUX LN WOLFE RD LAKE VISTA DR SAN JOSE ST GLEN OAK AVE N THOMAS RD SAN PEDRO ST SAN MATEO ST CALAIS LN TERRACE VIEW LN SAN BERNADINO ST SAN MATEO ST ^-Not to Scale--Not a Survey-^^ ^ ^ ^ ^ Rev. 1/16/2019 LOCATION MAP Owner(s): Multiple Owners Case: ANX2019-01003 Site: Multiple Properties (7) Property Size(Acres): ROW (Acres): 1.537 Land Use Zoning PIN: See Attached From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential MOSS AVE MOSS AVE MERRILL AVE MERRILL AVE HOYT AVE HOYT AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD GRAND VIEW AVE GRAND VIEW AVE LAKE VISTA DR LAKE VISTA DR GLEN OAK AVE NGLEN OAK AVE N WOLFE RD WOLFE RD TERRACE VIEW LN TERRACE VIEW LN GLEN OAK AVE EGLEN OAK AVE ETHOMAS RD THOMAS RD SAN MATEO ST SAN MATEO ST SAN BERNADINO ST SAN BERNADINO ST -Not to Scale--Not a Survey-Rev. 1/16/2019 AERIAL PHOTOGRAPH Owner(s): Multiple Owners Case: ANX2019-01003 Site: Multiple Properties (7) Property Size(Acres): ROW (Acres): 1.537 Land Use Zoning PIN: See Attached From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential 41/01 1.2 29 30 31 32 33 34 35 36 37 38 LAKE LOUISE LAKE LOUISE LAKE CAROL 88245 20808 05310 45144 82890 45126 05311 C E F C D G B AH O J I 234 5 6 7 8 9 10 11 1213141516171819202122232425 1 2 3 456 (7) 1234567 8 9 10 11 12 13 14 123456 7 8 9 10 11 1 2 3 4 5 6 7 8 9101112 13 2345678910 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 11 1 2 3 4 5 1213141516 17 18 19 20 21 2829303132 33 34 35 36 37 4 44 45 52 54 5 53 A B C D E F MN (14) 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 32/01 31/01 5 33/02 1.4 34/02 1.4 33/01 1.57 AC(C) AC(C) AC(C) AC(C) AC(C)MOSS AVE MERRILL AVE HOYT AVE N McMULLEN BOOTH RD GRAND VIEW AVE LAKE VISTA DR GLEN OAK AVE N WOLFE RD TERRACE VIEW LN GLEN OAK AVE ETHOMAS RD SAN MATEO ST SAN BERNADINO ST 601 511510 600 920 7 1 2 906 917 918 8 0 6 900 923 924 800 3006300330003012302630253018299830012950505 912 906 421 807 801 701 602 809 8 0 1 910 607 911 901 916 707 904 915 914907 815 8 0 0 501 808 911 932 908 405 70 8 30773059307730063112301330523041303030493107301931133070307030063013312530413124304130713041307030413047303130553046311931083052311630123047307630463117304130653047307630363025306130353042301030233040302030723001312531133081300731213046303030313019311930363080305330603044311830243034302930123018304030743000311330253058300630243065306430533063304730523047307131203046311130003064310431023040312430533076305930593007305830353109304830693021312630123040307530533035311431003058303030773024303530573064307130403108305031123065-Not to Scale--Not a Survey-Rev. 1/16/2019 EXISTING SURROUNDING USES MAP Owner(s): Multiple Owners Case: ANX2019-01003 Site: Multiple Properties (7) Property Size(Acres): ROW (Acres): 1.537 Land Use Zoning PIN: See Attached From : Residential Low (RL) R-3 Single Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential Single Family Residential Single Family Residential View looking north at the subject property, 3012 Lake Vista Dr. East of the subject property West of the subject property South of the subject property, across Lake Vista Drive ANX2019-01003 David & Melody Seabrooks 3012 Lake Vista Drive View looking westerly along Lake Vista Drive View looking easterly along Lake Vista Drive View looking north at the subject property, 3020 Lake Vista Dr. East of the subject property West of the subject property South of the subject property, across Lake Vista Drive ANX2019-01003 Michael Good 3020 Lake Vista Drive View looking westerly along Lake Vista Drive View looking easterly along Lake Vista Drive View looking south at the subject property, 3023 Grand View Av. West of the subject property East of the subject property North of the subject property, across Grand View Avenue ANX2019-01003 Joyce I. Young 3023 Grand View Avenue View looking easterly along Grand View Avenue View looking westerly along Grand View Avenue View looking south at the subject property, 3035 Terrace View Lane West of the subject property East of the subject property North of the subject property, across Terrace View Lane ANX2019-01003 Daisy Renee Schulz 3035 Terrace View Lane View looking easterly along Terrace View Lane View looking westerly along Terrace View Lane View looking north at the subject property, 3046 Merrill Ave. East of the subject property West of the subject property South of the subject property, across Merrill Avenue ANX2019-01003 Greg L. Benjamin 3046 Merrill Avenue View looking easterly along Merrill Avenue View looking westerly along Merrill Avenue View looking north at the subject property, 3050 Glen Oak Avenue N.East of the subject property West of the subject property South of the subject property, across Glen Oak Avenue N. ANX2019-01003 Sarah Elizabeth Williamson 3050 Glen Oak Avenue North View looking easterly along Glen Oak Avenue N. View looking westerly along Glen Oak Avenue N. View looking south at the subject property, 3077 Hoyt Avenue West of the subject property East of the subject property North of the subject property, across Hoyt Avenue ANX2019-01003 David Whitley 3077 Hoyt Avenue View looking easterly along Hoyt Avenue View looking westerly along Hoyt Avenue Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9266-19 2nd rdg Agenda Date: 4/4/2019 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.10 SUBJECT/RECOMMENDATION: Adopt Ordinance 9266-19 on second reading, amending the Operating Budget for the Fiscal Year ending September 30, 2019 to reflect increases and decreases in revenues and expenditures for the General Fund, Special Development Fund, Special Program Fund, Water and Sewer Fund, Marine Fund, Parking Fund, General Services Fund, Administrative Services Fund and Garage Fund. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 Ordinance No. 9266-19 ORDINANCE NO. 9266-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2019 TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL FUND, SPECIAL DEVELOPMENT FUND, SPECIAL PROGRAM FUND, WATER AND SEWER FUND, MARINE FUND, PARKING FUND, GENERAL SERVICES FUND, ADMINISTRATIVE SERVICES FUND, AND GARAGE FUND, AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 2019, for operating purposes, including debt service, was adopted by Ordinance No. 9194-18; and WHEREAS, at the First Quarter Review it was found that an increase of $3,714,665 is necessary for revenues and an increase of $3,171,059 is necessary for expenditures; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 1 of Ordinance No. 9194-18 is amended to read: Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 2018 and ending September 30, 2019 a copy, of which is on file with the City Clerk, the City Council hereby adopts an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _________________________ PASSED ON SECOND AND FINAL _________________________ READING AND ADOPTED _______________________________ George N. Cretekos, Mayor Approved as to form: Attest: _______________________________ ________________________________ Pamela K. Akin, City Attorney Rosemarie Call, City Clerk First Quarter Budgeted Use of Total Amended Revenues Reserves Revenues Budget 2018/19 2018/19 2018/19 2018/19 Amendments General Fund: Ad Valorem Taxes 60,858,200 60,858,200 60,858,200 - Utility Taxes 15,188,200 15,188,200 15,188,200 - Local Option, Fuel & Other Taxes 6,649,400 6,649,400 6,649,400 - Franchise Fees 9,748,000 9,748,000 9,748,000 - Other Permits & Fees 2,313,500 2,313,500 2,313,500 - Intergovernmental Revenues 23,141,960 23,141,960 23,285,629 143,669 Charges for Services 15,290,960 15,290,960 15,290,960 - Judgments, Fines & Forfeitures 1,184,000 1,184,000 1,184,000 - Miscellaneous Revenues 2,375,800 2,375,800 3,918,949 1,543,149 Transfers In 11,100,610 11,100,610 11,100,980 370 Other Financing Sources - - - - Transfer (to) from Reserves - 288,370 288,370 (697,689) (986,059) Total, General Fund 147,850,630 288,370 148,139,000 148,840,129 701,129 Special Revenue Funds: Special Development Fund 17,212,750 - 17,212,750 18,148,650 935,900 Special Program Fund 923,050 - 923,050 2,248,878 1,325,828 Local Housing Asst Trust Fund 539,940 - 539,940 539,940 - Utility & Other Enterprise Funds: Water & Sewer Fund 88,573,700 15,149,390 103,723,090 103,724,266 1,176 Stormwater Utility Fund 18,854,780 - 18,854,780 18,854,780 - Solid Waste & Recycling Fund 26,743,600 - 26,743,600 26,743,600 - Gas Fund 47,617,850 - 47,617,850 47,617,850 - Airpark Fund 325,600 - 325,600 325,600 - Marine Fund 4,675,460 - 4,675,460 5,035,460 360,000 Clearwater Harbor Marina 815,200 - 815,200 815,200 - Parking Fund 6,935,540 - 6,935,540 6,935,540 - Internal Service Funds: Administrative Services Fund 12,387,530 - 12,387,530 12,387,734 204 General Services Fund 5,561,310 - 5,561,310 5,561,516 206 Garage Fund 19,130,890 1,045,730 20,176,620 20,566,842 390,222 Central Insurance Fund 27,172,480 - 27,172,480 27,172,480 - Total, All Funds 425,320,310 16,483,490 441,803,800 445,518,465 3,714,665 EXHIBIT A 2018-19 BUDGET REVENUE Ordinance #9266-19 First Quarter Original Amended Budget Budget 2018/19 2018/19 Amendments General Fund: City Council 383,990 383,990 - City Manager's Office 1,087,350 1,087,380 30 City Attorney's Office 1,746,160 1,746,160 - City Auditor's Office 230,950 230,962 12 CRA Administration 410,030 410,057 27 Economic Development & Housing Svc 1,921,310 1,921,310 - Engineering 7,991,460 7,991,460 - Finance 2,584,870 2,585,047 177 Fire 27,641,780 28,449,354 807,574 Human Resources 1,521,310 1,521,386 76 Library 7,439,790 7,439,790 - Non-Departmental 14,239,940 14,133,125 (106,815) Official Records & Legislative Svcs 1,123,770 1,123,818 48 Parks & Recreation 29,846,370 29,846,370 - Planning & Development 6,151,040 6,151,040 - Police 42,351,890 42,351,890 - Public Communications 1,170,840 1,170,840 - Public Utilities 296,150 296,150 - Total, General Fund 148,139,000 148,840,129 701,129 Special Revenue Funds: Special Development Fund 16,075,130 16,111,030 35,900 Special Program Fund 898,050 2,223,878 1,325,828 Local Housing Asst Trust Fund 539,940 539,940 - Utility & Other Enterprise Funds: Water & Sewer Fund 103,723,090 103,724,266 1,176 Stormwater Utility Fund 18,854,780 18,854,780 - Solid Waste & Recycling Fund 26,273,760 26,273,760 - Gas Fund 44,708,470 44,708,470 - Airpark Fund 304,940 304,940 - Marine Fund 4,395,110 5,015,110 620,000 Clearwater Harbor Marina 815,110 815,110 - Parking Fund 5,395,890 5,492,284 96,394 Internal Service Funds: Administrative Services Fund 12,223,350 12,223,554 204 General Services Fund 5,561,310 5,561,516 206 Garage Fund 20,176,620 20,566,842 390,222 Central Insurance Fund 27,151,320 27,151,320 - Total, All Funds 435,235,870 438,406,929 3,171,059 EXHIBIT A (Continued) 2017-18 BUDGET EXPENDITURES Ordinance #9266-19 First Quarter Budget Review Fiscal Year 2018-19 City Manager's Transmittal Memorandum TO: Mayor and City Council FROM: Bill Horne, City Manager COPIES: Jill Silverboard, Deputy City Manager Micah Maxwell, Assistant City Manager Department Directors SUBJECT: First Quarter Budget Review - Amended City Manager's Annual Budget Report DATE: March 5, 2019 Attached is the First Quarter Budget Review in accordance with the City Code of Ordinances. The report is based on the first three months of activity (October 2018 through December 2018) in this fiscal year. The report comments on major variances, as well as documents all proposed amendments. Significant Fund amendments are outlined below: General Fund General Fund revenue and expenditure amendments reflect a net increase of $701,129. The General Fund expenditure increase at first quarter includes Council approved appropriations of General Fund reserves which total $557,090. Amendments include $124,005 to fund fiscal year 2018/19 increases from the IAFF contract; $383,085 to fund the City Hall Move project; and $50,000 to fund the grant to Coast Guard Auxiliary BE SAFE, Inc. Other amendments to the General Fund include an increase of $143,669 to Fire Department overtime offset by reimbursement revenue from Pinellas County for Fire/EMS support, and a net increase of $370 to the departments which received the annual safety award with offsetting revenues recognized from the Central Insurance Fund. In addition, revenue is amended to recognize $1,543,149 in surplus land sale revenues from the sale of the old East Library and Damascus Road properties. Adjusted for revenue and expenditure amendments noted here, approximately $986,059 is being returned to General Fund reserves at first quarter. General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must be maintained as a reserve to guard against future emergencies. With the closing of the year-end 2018 books, and the adjustment to reserves noted above, estimated General Fund reserves at first quarter are approximately $27.8 million, or 18.8% of the current year’s General Fund budget, exceeding our minimum reserve requirement by $15.2 million. First Quarter Budget Review Fiscal Year 2018-19 City Manager's Transmittal Significant amendments to other City Operating Funds are noted as follows. Marine Fund Expenditure amendments in the Marine Fund reflect an increase of $620,000 to fuel for resale to better project anticipated expenditures for the year. This increase is offset by budgeted operating revenues and a budget increase to fuel sales. Parking Fund Expenditure amendments in the Parking Fund reflect an increase of $96,394 to fund enhanced Jolley Trolley spring break service as previously approved by Council. Operating revenues in the Parking Fund more than offset this budget increase. Garage Fund First quarter amendments to Garage Fund expenditures reflect an increase of $390,222. This is primarily due to the allocation of $390,000 from fund reserves transferred to the Fleet Management and Mapping project as previously approved by Council. Capital Improvement Fund First quarter amendments to the Capital Improvement Fund reflect a net increase of $5,811,509. This increase is primarily the result of the following amendments: an increase of $5,500,000 in grant revenue from the Tourist Development Council for the reimbursement agreement with Ruth Eckerd Hall; an increase of $390,000 in Garage Fund revenues in the Fleet Management and Mapping project; and an increase of $383,085 in General Fund revenues in the City Hall Move project. All major project budget increases listed above have been previously approved by Council and are summarized on page 21. Project activity not previously approved by the Council is also summarized on page 21. This includes a decrease of $100,000 in state grant revenue in the McMullen Tennis Complex project, a decrease of $500,000 FDEP grant revenues in the Sanitary Sewer Extension project, an increase of $36,585 in Pinellas County reimbursement revenue in the Sanitary Sewer Repair and Replacement project, and an increase of $16,878 in grant revenues from the Department of Health in the Reverse Osmosis Plant Expansion project. These amendments will bring the budget in line with actual activity in the project. Special Program Fund The Special Program Fund reflects a net budget increase of $1,325,828 at first quarter. Significant amendments include the recognition of $50,869 in governmental revenues supporting Police programs for Federal Forfeiture Treasury and Federal Forfeiture Sharing; $133,651 in FEMA reimbursements for Hurricane Irma and Tropical Storm Debby; $45,704 in donation revenues to support Police programs, and Library programs; $12,700 in receipts from foreclosure registry fees collected; an increase of $29,467 representing interest earnings from 2018; $465,851 in revenues for special events; $240,658 in fines and court proceeds to support public safety programs and the tree replacement program; and $343,718 in contractual service revenue for Police Extra Duty and Investigative Cost Recovery. CITY OF CLEARWATER CITY OF CLEARWATER FIRST QUARTER SUMMARY MID YEAR SUMMARY 2018/19 2018/19 FY 18/19 Variance %First Adopted Year to Date YTD Actual vs.YTD vs.Quarter Amended Description Budget Actual Adopted Budget Budget Adjustment Budget General Fund: Revenues 148,139,000 62,121,536 86,017,464 42%701,129 148,840,129 Expenditures 148,139,000 48,869,029 99,269,971 33%701,129 148,840,129 Utility Funds: Water & Sewer Fund Revenues 103,723,090 21,767,227 81,955,863 21%1,176 103,724,266 Expenditures 103,723,090 57,249,168 46,473,922 55%1,176 103,724,266 Stormwater Fund Revenues 18,854,780 5,719,297 13,135,483 30%- 18,854,780 Expenditures 18,854,780 10,286,090 8,568,690 55%- 18,854,780 Gas Fund Revenues 47,617,850 10,845,292 36,772,558 23%- 47,617,850 Expenditures 44,708,470 13,994,768 30,713,702 31%- 44,708,470 Solid Waste and Recycling Fund Revenues 26,743,600 6,993,863 19,749,737 26%- 26,743,600 Expenditures 26,273,760 5,986,934 20,286,826 23%- 26,273,760 Enterprise Funds: Marine Fund Revenues 4,675,460 1,094,258 3,581,202 23%360,000 5,035,460 Expenditures 4,395,110 1,327,985 3,067,125 30%620,000 5,015,110 Airpark Fund Revenues 325,600 83,159 242,441 26%- 325,600 Expenditures 304,940 129,554 175,386 42%- 304,940 Clearwater Harbor Marina Fund Revenues 815,200 233,335 581,865 29%- 815,200 Expenditures 815,110 361,769 453,341 44%- 815,110 Parking Fund Revenues 6,935,540 1,372,077 5,563,463 20%- 6,935,540 Expenditures 5,395,890 1,554,654 3,841,236 29%96,394 5,492,284 Internal Service Funds: General Services Fund Revenues 5,561,310 1,038,170 4,523,140 19%206 5,561,516 Expenditures 5,561,310 1,383,690 4,177,620 25%206 5,561,516 Administrative Services Revenues 12,387,530 2,157,881 10,229,649 17%204 12,387,734 Expenditures 12,223,350 3,474,266 8,749,084 28%204 12,223,554 Garage Fund Revenues 20,176,620 4,019,092 16,157,528 20%390,222 20,566,842 Expenditures 20,176,620 7,252,800 12,923,820 36%390,222 20,566,842 Central Insurance Fund Revenues 27,172,480 5,721,328 21,451,152 21%- 27,172,480 Expenditures 27,151,320 6,668,724 20,482,596 25%- 27,151,320 1 FIRST QUARTER REVIEW AMENDED CITY MANAGER'S FISCAL YEAR 2018-19 REPORT PAGE # General Fund Operating Budget ..................................................................................................... 3 Utility Funds Operating Budget ...................................................................................................... 8 Other Enterprise Funds Operating Budgets ................................................................................. 13 Internal Service Funds Operating Budgets ................................................................................... 17 Capital Improvement Program Budget ........................................................................................ 21 Special Program Fund Budget ....................................................................................................... 35 Special Development Fund ........................................................................................................... 41 Administrative Change Orders ...................................................................................................... 45 Ordinances ..................................................................................................................................... 47 First Quarter budgets were projected in the following manner: All department expenditure budgets have been established on a month-to-month basis so that projects identified in the report are not simply time percentages applied to annual budgets but rather department director's judgment of month-to-month expenditures. This technique was also used for revenue projections. The actual and projected data contained in this review represents three months, October 1, 2018 through December 31, 2018. The adjustments, however, represent all data available at the time of the report, including action taken by the City Council after December 31, 2018. Definitions associated with the operating funds information is presented as follows: Definitions: Adopted Budget The budget as adopted by the City Council on September 20, 2018. Variance YTD Actual vs. Adopted Budget Difference between adopted budget and year to date actual. % YTD vs. Budget Percentage of adopted budget expended, year to date. Proposed Amendments Adjustments that have been approved by the City Council, made at the Manager’s discretion, and/or adjustments proposed based on First Quarter review. 2 Amended Budget Adding the Original Budget and Adjustments. Capital Improvement Projects The amended 2018/19 Capital Improvement Projects budget report is submitted for the City Council review. This review provides the opportunity to analyze the status of all active projects and present formal amendments to the project budget. The Capital Improvement and Special Program funds information is presented as follows: Definitions: Budget The budget as of October 1, 2018, which includes project budgets from prior years, which have not been completed. Amendment Amendments which have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed as a result of the First Quarter review. Revised Budget Adding columns one and two. Encumbrance Outstanding contract or purchase order commitment. Available Balance Difference between revised budget and expenditure plus encumbrance. Status C - project is completed Amend Ref Reference number for description of amendment. Increase/ (Decrease)Description Ad Valorem Taxes - At first quarter,approximately 68%of budgeted property tax revenues have been collected.This is as projected,most property tax payments are made with in the first six months of the fiscal year, no amendment is proposed at this time. - At first quarter,approximately 45%of budgeted local option, fuel and other taxes revenues have been collected.This is as anticipated due to most business tax receipts received with in the first few months of the fiscal year.No amendment is proposed. Other Permits and Fees - At first quarter,37%of budgeted other permits and fee revenues have been collected.This is due to better than projected building/sign permit revenues.No amendment is proposed at this time. Intergovernmental 143,669 First quarter intergovernmental revenues reflect collection of 20%of budgeted revenues,due to timing of receipts. Amendments include an increase of $143,669 to county Fire/EMS reimbursement revenue which is offset by expenditure increases in the Fire Department. Miscellaneous 1,543,149 At first quarter,miscellaneous revenues reflect collections of 77%of budgeted revenues.Amendments include an increase of $1,543,149 in surplus land sale revenues representing the sale of the old East Library and Damascus Road properties. 370 At first quarter,transfer in revenues reflect an increase of $370 to recognize safety award funding from the Central Insurance Fund. Local Option, Fuel & Other Taxes City of Clearwater General Fund Revenues First Quarter Amendments FY 2018/19 Transfers In 3 Increase/ (Decrease)Description City of Clearwater General Fund Revenues First Quarter Amendments FY 2018/19 First quarter amendments reflect a net surplus of $986,059 to General Fund reserves amendments,include the following allocations: 124,005 1)An appropriation of $124,005 from fund reserves to provide increased funding for the IAFF contract approved by the Council on December 6, 2018. 383,085 2)An appropriation of $383,085 from fund reserves to fund capital project C1909,City Hall Move as approved by the Council on November 15, 2018 and January 17, 2019. 50,000 3)An appropriation of $50,000 from fund reserves for a reimbursement grant to the Coast Guard Auxiliary BE SAFE Inc., as approved by the Council on December 6, 2018. (1,543,149) 4)At first quarter,the use of General Fund reserves is reduced by a revenue surplus of $1,543,149 representing revenues received from surplus land sales as noted above. (986,059) 701,129 Net General Fund Revenue Amendment Net Transfer (to) from Retained Earnings Transfer (to) from Surplus 4 Increase/ (Decrease)Description 30 At first quarter,the City Manager budget reflects an increase of $30 to employee recognition for receipt of the annual safety award.Offsetting revenues are reflected from the Central Insurance Fund. 12 At first quarter,the City Audit budget reflects an increase of $12 to employee recognition for receipt of the annual safety award.Offsetting revenues are reflected from the Central Insurance Fund. 27 At first quarter,the CRA Administration budget reflects an increase of $27 to employee recognition for receipt of the annual safety award.Offsetting revenues are reflected from the Central Insurance Fund. 177 At first quarter,the Finance budget reflects an increase of $177 to employee recognition for receipt of the annual safety award.Offsetting revenues are reflected from the Central Insurance Fund. 807,574 Budget amendments in the Fire Department reflect an increase of $807,574.Amendments include:1)An increase of $663,905 to fund the cost of the IAFF contract which was approved by Council on December 6,2018.This increase is offset by an allocation of $124,005 from fund reserves and a transfer of $539,900 from non-departmental.And 2)an increase of $143,669 to overtime which is offset by amendments recognizing increased fire revenues. 76 At first quarter,the Human Resources budget reflects an increase of $76 to employee recognition for receipt of the annual safety award.Offsetting revenues are reflected from the Central Insurance Fund. CRA Administration City Audit Finance Human Resources Fire City of Clearwater General Fund Expenditures First Quarter Amendments FY 2018/19 City Manager 5 Increase/ (Decrease)Description City of Clearwater General Fund Expenditures First Quarter Amendments FY 2018/19 48 At first quarter,the ORLS budget reflects an increase of $48 to employee recognition for receipt of the annual safety award.Offsetting revenues are reflected from the Central Insurance Fund. Non-Departmental (489,900) First quarter amendments to Non-Departmental include an increase of $50,000 to fund the reimbursement grant to the U.S.Coast Guard Auxiliary BE SAFE Inc.,and a transfer of $539,900 to the Fire Department to fund the IAFF agreement.Both of these amendments were approved by Council on December 6, 2018. Amendments reflect City Council approved interfund transfers to capital improvement projects as follows: 383,085 1)An allocation of $383,085 from fund reserves to capital project C1909,City Hall Move as approved by Council on November 15, 2018 and January 17, 2019 383,085 701,129 Net General Fund Expenditure Amendment Official Records and Legislative Services 6 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget General Fund Revenues Ad Valorem Taxes 60,858,200 41,512,206 19,345,994 68%- 60,858,200 Utility Taxes 15,188,200 3,074,997 12,113,203 20%- 15,188,200 Local Option, Fuel and Other Taxes 6,649,400 3,005,417 3,643,983 45%- 6,649,400 Franchise Fees 9,748,000 1,853,114 7,894,886 19%- 9,748,000 Other Permits & Fees 2,313,500 864,334 1,449,166 37%- 2,313,500 Intergovernmental 23,141,960 4,617,332 18,524,628 20%143,669 23,285,629 Charges for Services 15,290,960 2,739,023 12,551,937 18%- 15,290,960 Judgments, Fines and Forfeitures 1,184,000 353,998 830,002 30%- 1,184,000 Miscellaneous Revenues 2,375,800 2,037,837 337,963 86%1,543,149 3,918,949 Transfers In 11,100,610 2,063,278 9,037,332 19%370 11,100,980 Total Revenues 147,850,630 62,121,536 85,729,094 42%1,687,188 149,537,818 Transfer (to) from Surplus 288,370 - 288,370 0%(986,059) (697,689) Adjusted Revenues 148,139,000 62,121,536 86,017,464 42%701,129 148,840,129 General Fund Expenditures City Council 383,990 128,180 255,810 33%- 383,990 City Manager's Office 1,087,350 257,888 829,462 24%30 1,087,380 City Attorney's Office 1,746,160 397,855 1,348,305 23%- 1,746,160 City Auditor's Office 230,950 79,646 151,304 34%12 230,962 CRA Administration 410,030 114,920 295,110 28%27 410,057 Economic Development and Housing 1,921,310 654,539 1,266,771 34%- 1,921,310 Engineering 7,991,460 1,944,712 6,046,748 24%- 7,991,460 Finance 2,584,870 576,494 2,008,376 22%177 2,585,047 Fire 27,641,780 7,811,290 19,830,490 28%807,574 28,449,354 Human Resources 1,521,310 404,643 1,116,667 27%76 1,521,386 Library 7,439,790 1,984,944 5,454,846 27%- 7,439,790 Non-Departmental 14,239,940 11,365,592 2,874,348 80%(106,815) 14,133,125 Official Records and Legislative Svcs 1,123,770 255,663 868,107 23%48 1,123,818 Parks & Recreation 29,846,370 9,153,107 20,693,263 31%- 29,846,370 Planning & Development 6,151,040 1,445,133 4,705,907 23%- 6,151,040 Police 42,351,890 11,972,151 30,379,739 28%- 42,351,890 Public Communications 1,170,840 258,749 912,091 22%- 1,170,840 Public Utilities 296,150 63,521 232,629 21%- 296,150 Total Expenditures 148,139,000 48,869,029 99,269,971 33%701,129 148,840,129 For the three month period of October 1, 2018 - December 31, 2018 GENERAL FUND FIRST QUARTER REVIEW 7 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget WATER & SEWER FUND Water & Sewer Revenues: Charges for Service 87,465,240 21,064,826 66,400,414 24%- 87,465,240 Judgments, Fines and Forfeits 271,000 88,908 182,092 33%- 271,000 Miscellaneous 837,460 613,493 223,967 73%- 837,460 Transfers In - - - ~1,176 1,176 Fund Equity 15,149,390 - 15,149,390 0%- 15,149,390 Total Revenues 103,723,090 21,767,227 81,955,863 21%1,176 103,724,266 Water & Sewer Expenditures: Public Utilities Administration 1,635,240 338,597 1,296,643 21%1,176 1,636,416 Wastewater Collection 16,074,400 11,881,332 4,193,068 74%- 16,074,400 Public Utilities Maintenance 5,739,030 1,314,592 4,424,438 23%- 5,739,030 WPC / Plant Operations 33,961,510 25,138,412 8,823,098 74%- 33,961,510 WPC / Laboratory Operations 2,704,510 1,442,555 1,261,955 53%- 2,704,510 WPC / Industrial Pretreatment 920,550 172,925 747,625 19%- 920,550 Water Distribution 10,954,390 8,579,494 2,374,896 78%- 10,954,390 Water Supply 18,682,630 7,118,901 11,563,729 38%- 18,682,630 Reclaimed Water 2,894,330 1,262,360 1,631,970 44%- 2,894,330 Non-Departmental 10,156,500 - 10,156,500 0%- 10,156,500 Total Expenditures 103,723,090 57,249,168 46,473,922 55%1,176 103,724,266 Increase/ (Decrease)Amendment Description: Water and Sewer Fund Revenues:1,176 Water and Sewer Fund Expenditures:1,176 For the three month period of October 1, 2018 - December 31, 2018 UTILITY FUNDS FIRST QUARTER REVIEW At first quarter, anticipated revenues of the Water and Sewer Fund equal anticipated expenditures for fiscal year 2018/19. First quarter revenue amendments reflect an increase of $1,176 to transfer in revenues recognizing safety award funding from the Central Insurance Fund. First quarter expenditure amendments reflect an increase of $1,176 to employee recognition for receipt of the 4th quarter FY2018 safety award.Expenditures reflect 55%of total budget due to transfers to the Capital fund which happen in the first period of the year. 8 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2018 - December 31, 2018 UTILITY FUNDS FIRST QUARTER REVIEW STORMWATER FUND Stormwater Revenues: Charges for Service 18,336,780 4,606,334 13,730,446 25%- 18,336,780 Judgments, Fines and Forfeits 70,000 20,546 49,454 29%- 70,000 Miscellaneous 448,000 1,092,417 (644,417) 244%- 448,000 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 18,854,780 5,719,297 13,135,483 30%- 18,854,780 Stormwater Expenditures: Stormwater Management 12,280,060 8,170,076 4,109,984 67%- 12,280,060 Stormwater Maintenance 6,574,720 2,116,014 4,458,706 32%- 6,574,720 Total Expenditures 18,854,780 10,286,090 8,568,690 55%- 18,854,780 Increase/ (Decrease)Amendment Description: Stormwater Fund Revenues:- Stormwater Fund Expenditures:- At first quarter, anticipated revenues of the Stormwater Fund equal anticipated expenditures for fiscal year 2018/19. No amendments are proposed to Stormwater Fund revenues at first quarter. No amendments are proposed to Stormwater Fund expenditures at first quarter.Expenditures reflect 55%of total budget due to transfers to the Capital fund which happen in the first period of the year. 9 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2018 - December 31, 2018 UTILITY FUNDS FIRST QUARTER REVIEW GAS FUND Gas Revenues: Charges for Service 47,036,860 10,588,636 36,448,224 23%- 47,036,860 Judgments, Fines and Forfeits 132,000 37,713 94,287 29%- 132,000 Miscellaneous 448,990 218,944 230,046 49%- 448,990 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 47,617,850 10,845,292 36,772,558 23%- 47,617,850 Gas Expenditures: Administration & Supply 22,677,160 3,893,886 18,783,274 17%1,245,410 23,922,570 South Area Gas Operations 8,099,530 1,381,885 6,717,645 17%- 8,099,530 North Area Gas Operations 7,451,980 6,045,655 1,406,325 81%(1,245,410) 6,206,570 Marketing & Sales 6,479,800 2,673,342 3,806,458 41%- 6,479,800 Total Expenditures 44,708,470 13,994,768 30,713,702 31%- 44,708,470 Increase/ (Decrease)Amendment Description: Gas Fund Revenues:- Gas Fund Expenditures:- At first quarter, anticipated revenues of the Gas Fund exceed anticipated expenditures by $2,909,380 for fiscal year 2018/19. No amendments are proposed to Gas Fund revenues at first quarter. Amendments to Gas Fund expenditures reflect a net zero amendment to correct an Administration &Supply cost center included in error in the North Area Division. 10 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2018 - December 31, 2018 UTILITY FUNDS FIRST QUARTER REVIEW SOLID WASTE AND RECYCLING FUND Solid Waste Revenues: Other Permits and Fees 1,000 340 660 34%- 1,000 Charges for Service 23,659,000 5,899,573 17,759,427 25%- 23,659,000 Judgments, Fines and Forfeits 85,000 25,245 59,755 30%- 85,000 Miscellaneous 512,000 445,166 66,834 87%- 512,000 Transfers In - - - ~- - Solid Waste Revenues 24,257,000 6,370,324 17,886,676 26%- 24,257,000 Recycling Revenues: Other Permits and Fees 400 115 285 29%- 400 Intergovernmental - - - ~- - Charges for Service 2,295,000 587,200 1,707,800 26%- 2,295,000 Judgments, Fines and Forfeits 8,000 2,455 5,545 31%- 8,000 Miscellaneous 183,200 33,769 149,431 18%- 183,200 Transfers In - - - ~- - Recycling Revenues 2,486,600 623,539 1,863,061 25%- 2,486,600 Fund Equity - - - ~- - Total Revenues 26,743,600 6,993,863 19,749,737 26%- 26,743,600 Solid Waste Expenditures: Collection 18,633,870 4,178,039 14,455,831 22%- 18,633,870 Transfer 1,756,070 494,860 1,261,210 28%- 1,756,070 Container Maintenance 889,510 218,114 671,396 25%- 889,510 Administration 1,087,370 248,054 839,316 23%- 1,087,370 Solid Waste Expenditures 22,366,820 5,139,066 17,227,754 23%- 22,366,820 Recycling Expenditures: Residential 1,609,530 347,699 1,261,831 22%- 1,609,530 Multi-Family 440,920 97,850 343,070 22%- 440,920 Commercial 1,856,490 402,319 1,454,171 22%- 1,856,490 Recycling Expenditures 3,906,940 847,868 3,059,072 22%- 3,906,940 Total Expenditures 26,273,760 5,986,934 20,286,826 23%- 26,273,760 At first quarter, anticipated revenues of the Solid Waste and Recycling Fund exceed anticipated expenditures by $469,840 for fiscal year 2018/19. 11 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2018 - December 31, 2018 UTILITY FUNDS FIRST QUARTER REVIEW SOLID WASTE AND RECYCLING FUND (continued) Increase/ (Decrease)Amendment Description: Solid Waste and Recycling Fund Revenues:- Solid Waste and Recycling Fund Expenditures:- No amendments are proposed to Solid Waste and Recycling Fund revenues at first quarter. No amendments are proposed to Solid Waste and Recycling Fund expenditures at first quarter. 12 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget MARINE FUND Marine Revenues: Intergovernmental 4,500 - 4,500 0%- 4,500 Charges for Service 4,571,960 1,062,894 3,509,066 23%360,000 4,931,960 Judgments, Fines and Forfeits 3,000 540 2,460 18%- 3,000 Miscellaneous Revenue 96,000 30,823 65,177 32%- 96,000 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 4,675,460 1,094,258 3,581,202 23%360,000 5,035,460 Marine Expenditures: Marina Operations 4,395,110 1,323,855 3,071,255 30%582,430 4,977,540 Seminole Street Boat Ramp - 4,130 (4,130) ~37,570 37,570 Total Expenditures 4,395,110 1,327,985 3,067,125 30%620,000 5,015,110 Increase/ (Decrease)Amendment Description: Marine Fund Revenues:360,000 Marine Fund Expenditures:620,000 For the three month period of October 1, 2018 - December 31, 2018 ENTERPRISE FUNDS FIRST QUARTER REVIEW At first quarter, anticipated revenues of the Marine Fund exceed anticipated expenditures by $20,350 for fiscal year 2018/19. First quarter revenues in the Marine Fund reflect an increase of $360,000 to fuel sales to better project receipts anticipated for the year. First quarter expenditures in Marine Fund reflect the following amendments:1)a net zero amendment transferring $37,570 from Marine Operations to create a new cost center to separately account for expenditures at the Seminole Street Boat Ramp;and 2)a net increase of $620,000 to fuel for resale to better project anticipated expenditures for the year. 13 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2018 - December 31, 2018 ENTERPRISE FUNDS FIRST QUARTER REVIEW CLEARWATER HARBOR MARINA FUND Clearwater Harbor Marina Revenues: Intergovernmental - - - ~- - Charges for Service 795,000 222,464 572,536 28%- 795,000 Judgments, Fines and Forfeits 800 120 680 15%- 800 Miscellaneous Revenue 19,400 10,751 8,649 55%- 19,400 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 815,200 233,335 581,865 29%- 815,200 Clearwater Harbor Marina Expenditures Clearwater Harbor Marina Operations 815,110 361,769 453,341 44%- 815,110 Total Expenditures 815,110 361,769 453,341 44%- 815,110 Increase/ (Decrease)Amendment Description: Clearwater Harbor Marina Fund Revenues:- Clearwater Harbor Marina Fund Expenditures:- At first quarter, anticipated revenues of the Clearwater Harbor Marina Fund exceed anticipated expenditures by $90 for fiscal year 2018/19. No amendments are proposed to Clearwater Harbor Marina Fund revenues at first quarter. No amendments are proposed to Clearwater Harbor Marina Fund expenditures at first quarter.Expenditures reflect 44%of total budget due to transfers to the Capital fund which happen in the first period of the year. 14 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2018 - December 31, 2018 ENTERPRISE FUNDS FIRST QUARTER REVIEW AIRPARK FUND Airpark Revenues: Intergovernmental - - - ~- - Charges for Service 20,000 3,636 16,364 18%- 20,000 Miscellaneous Revenue 305,600 79,523 226,077 26%- 305,600 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 325,600 83,159 242,441 26%- 325,600 Airpark Expenditures: Airpark Operations 304,940 129,554 175,386 42%- 304,940 Total Expenditures 304,940 129,554 175,386 42%- 304,940 Increase/ (Decrease)Amendment Description: Airpark Fund Revenues:- Airpark Fund Expenditures:- At first quarter, anticipated revenues of the Airpark Fund exceed anticipated expenditures by $20,660 for fiscal year 2018/19. No amendments are proposed to Airpark Fund revenues at first quarter. No amendments are proposed to Airpark Fund expenditures at first quarter.Expenditures reflect 42%of total budget due to transfers to the Capital fund which happen in the first period of the year. 15 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2018 - December 31, 2018 ENTERPRISE FUNDS FIRST QUARTER REVIEW PARKING FUND Parking Revenues: Charges for Service 6,083,090 1,134,802 4,948,288 19%- 6,083,090 Judgments, Fines and Forfeits 650,450 149,198 501,252 23%- 650,450 Miscellaneous Revenue 202,000 88,078 113,922 44%- 202,000 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 6,935,540 1,372,077 5,563,463 20%- 6,935,540 PARKING FUND EXPENDITURES Engineering/Parking System 3,809,330 1,159,376 2,649,954 30%96,394 3,905,724 Engineering/Parking Enforcement 650,450 135,105 515,345 21%- 650,450 Parks & Rec/Beach Guards 936,110 260,173 675,937 28%- 936,110 Total Expenditures 5,395,890 1,554,654 3,841,236 29%96,394 5,492,284 Increase/ (Decrease)Amendment Description: Parking Fund Revenues:- Parking Fund Expenditures:96,394 At first quarter, anticipated revenues of the Parking Fund exceed anticipated expenditures by $1,443,256 for fiscal year 2018/19. No amendments are proposed to Parking Fund revenues at first quarter. First quarter expenditure amendments reflect a net increase of $96,394 to payment to agencies to fund the enhanced Jolley Trolley spring break service as approved by the Council on January 17, 2019. 16 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget GENERAL SERVICES FUND General Services Revenues: Charges for Service 5,522,310 964,687 4,557,623 17%- 5,522,310 Miscellaneous Revenues 39,000 73,482 (34,482) 188%- 39,000 Transfers In - - - ~206 206 Fund Equity - - - ~- - Total Revenues 5,561,310 1,038,170 4,523,140 19%206 5,561,516 General Services Expenditures: Administration 403,460 107,778 295,682 27%38 403,498 Building & Maintenance 5,157,850 1,275,912 3,881,938 25%168 5,158,018 Total Expenditures 5,561,310 1,383,690 4,177,620 25%206 5,561,516 Increase/ (Decrease)Amendment Description: General Services Fund Revenues:206 General Services Fund Expenditures:206 At first quarter, anticipated revenues of the General Services Fund equal anticipated expenditures for fiscal year 2018/19. At first quarter,General Services Fund revenues reflect an increase of $206.00 to transfer-in revenues recognizing safety award funding from the Central Insurance Fund. At first quarter,General Services Fund expenditures reflect an increase of $206.00 to employee recognition for receipt of the 1st quarter FY19 safety award. INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For the three month period of October 1, 2018 - December 31, 2018 17 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For the three month period of October 1, 2018 - December 31, 2018 ADMINISTRATIVE SERVICES FUND Administrative Services Revenues: Charges for Service 12,238,530 2,104,919 10,133,611 17%- 12,238,530 Miscellaneous Revenues 149,000 52,962 96,038 36%- 149,000 Transfers In - - - ~204 204 Fund Equity - - - ~- - Total Revenues 12,387,530 2,157,881 10,229,649 17%204 12,387,734 Administrative Services Expenditures: Info Tech / Admin 396,450 99,530 296,920 25%204 396,654 Info Tech / Network Svcs 3,983,890 1,182,576 2,801,314 30%- 3,983,890 Info Tech / Software Applications 2,996,710 1,077,666 1,919,044 36%- 2,996,710 Info Tech / Telecommunications 840,730 150,441 690,289 18%- 840,730 Public Comm / Courier 191,310 22,255 169,055 12%- 191,310 Clearwater Customer Service 3,814,260 941,798 2,872,462 25%- 3,814,260 Total Expenditures 12,223,350 3,474,266 8,749,084 28%204 12,223,554 Increase/ (Decrease)Amendment Description: Administrative Services Fund Revenues:204 Administrative Services Fund Expenditures:204 At first quarter,Administrative Services Fund expenditures reflect an increase of $204.00 to employee recognition for receipt of the annual safety award. At first quarter,Administrative Services Fund revenues reflect an increase of $204.00 to transfer-in revenues recognizing safety award funding from the Central Insurance Fund. At first quarter, anticipated revenues of the Administrative Services Fund exceed anticipated expenditures by $164,180 for fiscal year 2018/19. 18 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For the three month period of October 1, 2018 - December 31, 2018 GARAGE FUND Garage Fund Revenues Charges for Service 18,397,890 3,959,093 14,438,797 22%- 18,397,890 Miscellaneous Revenues 733,000 59,999 673,001 8%- 733,000 Transfers In - - - ~222 222 Fund Equity 1,045,730 - 1,045,730 0%390,000 1,435,730 Total Revenues 20,176,620 4,019,092 16,157,528 20%390,222 20,566,842 Garage Fund Expenditures: Fleet Maintenance 17,350,000 5,448,523 11,901,477 31%390,210 17,740,210 Radio Communications 2,826,620 1,804,277 1,022,343 64%12 2,826,632 Total Expenditures 20,176,620 7,252,800 12,923,820 36%390,222 20,566,842 Increase/ (Decrease)Amendment Description: Garage Fund Revenues:390,222 Garage Fund Expenditures:390,222 At first quarter, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2018/19. At first quarter,Garage Fund revenues reflect an increase of $222.00 to transfer-in revenues recognizing safety award funding from the Central Insurance Fund;and an allocation of $390,000 of Garage Fund Reserves to fund the Fleet Management project as approved by Council on January 17, 2019. Garage fund expenditures reflect an increase of $222.00 to employee recognition for receipt of the 1st quarter FY19 safety award;and a transfer of $390,000 to capital project 366-94246,Fleet Management and Mapping,as approved by the Council on January 17,2019. Expenditures reflect 36%of total budget due to transfers to the Capital fund which happen in the first period of the year. 19 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For the three month period of October 1, 2018 - December 31, 2018 CENTRAL INSURANCE FUND Central Insurance Revenues: Charges for Service 26,645,480 5,474,843 21,170,637 21%- 26,645,480 Miscellaneous Revenues 527,000 246,485 280,515 47%- 527,000 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 27,172,480 5,721,328 21,451,152 21%- 27,172,480 Central Insurance Expenditures: Finance / Risk Management 499,900 60,555 439,345 12%- 499,900 HR / Employee Benefits 399,550 85,135 314,415 21%- 399,550 HR / Employee Health Clinic 1,752,040 288,319 1,463,721 16%- 1,752,040 Non-Departmental 24,499,830 6,234,715 18,265,115 25%- 24,499,830 Total Expenditures 27,151,320 6,668,724 20,482,596 25%- 27,151,320 Increase/ (Decrease)Amendment Description: Central Insurance Fund Revenues:- Central Insurance Fund Expenditures:- At first quarter, anticipated revenues of the Central Insurance Fund exceed anticipated expenditures by $21,160 for fiscal year 2018/19. No amendments are proposed to Central Insurance Fund revenues at first quarter. No amendments are proposed to Central Insurance Fund expenditures at first quarter. 20 CAPITAL IMPROVEMENT FUND First Quarter Summary FY 2018/19 21 The amended 2018/19 Capital Improvement Program budget report is submitted for the City Council's First quarter review. The net proposed amendment is a budget increase in the amount of $5,811,509. This review provides the opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases encompassed within this review are as follows: The City Council did not previously approve the following capital improvement budget activity: ➢ McMullen Tennis Complex - To record a budget decrease of $100,000.00 in Other State Grant revenue. ➢ Sanitary Sewer Extension - To record a budget decrease of $500,000.00 in FDEP Grant revenue. ➢ Sanitary Sewer Repair and Replacement - To record a budget increase of $36,585.00 in Pinellas County interlocal reimbursement revenue. ➢ Reverse Osmosis Plant Expansion #1 - To record a budget increase of $16,878.40 in Department of Health Grant revenue. All significant budget increases that have been previously approved by the City Council are listed below: Project Council Budget Increase Approval Ruth Eckerd Hall 5,500,000 08/16/17 Fleet Management & Mapping 390,000 01/17/19 City Hall Move 383,085 01/17/19 Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment Rescue Vehicle 1 316-91236 11,000 * To record a budget increase of $11,000.00 of Lease Purchase revenue.This was approved by the City Council on October 4, 2018.11,000 Clearwater Beach Fire Station - CLOSE PROJECT 2 315-91269 (6,372,693) To record a budget transfer of $6,372,692.83 of Infrastructure Sales Tax (Penny)revenue to project FD00190001,Fire Station 46 -Beach for conversion to new project accounting software.This project will be closed. (6,372,693) Fire Station 46 - Beach - NEW PROJECT 3 FD00190001 6,372,693 To record a budget transfer of $6,372,692.83 of Infrastructure Sales Tax (Penny)revenue from project 315- 91269, Clearwater Beach Fire Station. 6,372,693 Beach Guard Facility Maintenance - CLOSE PROJECT 4 335-93403 (108,239) To record a budget transfer of $108,238.77 of Parking Fund revenue to project ENGF190002,Beach Guard Towers for conversion to new project accounting software. This project will be closed.(108,239) Beach Guard Towers - NEW PROJECT 5 ENGF190002 108,239 To record a budget transfer of $108,238.77 of Parking Fund revenue from project 335-93403,Beach Guard Facility Maintenance.108,239 Dock Replacement and Repair - CLOSE PROJECT 6 332-93419 (55,120) To record a budget transfer of $55,120.46 of Marina Fund revenue to project M1902,Marine Facility Maint Dock R&R.This project is being closed into a new project for all marina maintenance. (55,120) Marine Facility Dredging & Maintenance - CLOSE PROJECT 7 332-93421 (84,850) To record a budget transfer of $84,849.76 of Marina Fund revenue to project M1902,Marine Facility Maint Dock R&R.This project is being closed into a new project for all marina maintenance. (84,850) CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2018/19 22 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2018/19 Marine Facility Maint Dock R&R - NEW PROJECT 8 332-M1902 139,970 To record a budget transfer of $55,120.46 of Marina revenue from project 332-93419,Dock Replacement & Repair and $84,849.76 of Marina revenue from project 332-93421, Marine Facility Dredging & Maint. 139,970 McMullen Tennis Complex 9 315-93612 35,900 142,203 To record a net budget increase of $178,102.63 representing the following transfers:$42,202.63 of General Fund revenue from project 315-93655,Joe DiMaggio Sports Complex;$100,000.00 of Infrastructure Sales Tax (Penny)revenue from project 315-93653, Countryside Community Park Renovation; and $35,900.00 of Recreation Facility Impact Fees from the Special Development Fund.This was approved by City Council on January 17, 2019. (100,000) * To record a budget decrease of $100,000.00 of Other State Grants to bring the budget in line with anticipated receipts.78,103 Marina District Boardwalk & Entry Nodes 10 315-93639 (79,580) To record a budget transfer of $79,580.00 of General Fund revenue to project 315-93646,Restroom Expansion- Barefoot Beach House. (79,580) Restroom Expansion-Barefoot Beach House 11 315-93646 79,580 To record a budget transfer of $79,580.00 of General Fund revenue from project 315-93639,Marina District Boardwalk & Entry Nodes. 79,580 Countryside Community Park Renovation 12 315-93653 (74,782) To record the following transfers:of $25,218.22 of General Fund revenue from project 315-93655,Joe DiMaggio Sports Complex;and $100,000.00 of Infrastructure Sales Tax (Penny)revenue to project 315- 93612,McMullen Tennis Complex.This was approved by City Council on January 17, 2019.(74,782) 23 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2018/19 Joe DiMaggio Sports Complex 13 315-93655 (67,421) To record a budget transfer of $42,202.63 of General Fund revenue to project 315-93612,McMullen Tennis Complex;and $25,218.22 to project 315-93653, Countryside Community Park Renovtion.This was approved by City Council on January 17, 2019.(67,421) Clearwater Beach Infrastructure Repair & Improvement 14 315-93672 38,060 * To record a budget increase of $38,060.25 of Insurance Proceeds reimbursed for Hurricane Irma damage.This will bring the budget in line with actual revenues.38,060 Fleet Management & Mapping 15 366-94246 390,000 To record a budget increase of $390,000.00 of Garage Fund reserves.This was approved by City Council on January 17, 2019.390,000 Network Infrastructure & Server R&R - CLOSE PROJECT 16 355-94814 (914,238) To record a budget transfer of $843,190.63 of Lease Purchase proceeds to project 355-L1908,Network Infrastructure &Server R&R;and transfer of $71,047.50 of Administrative Services revenue to project 355-M1912, Network Infrastructure &Server R&R.This project will be closed.(914,238) Network Infrastructure & Server R&R (lease) - NEW PROJECT 17 355-L1908 843,191 To record a budget transfer of $843,190.63 of Lease Purchase proceeds from project 355-94814,Network Infrastructure & Server R&R. 843,191 Network Infrastructure & Server R&R - NEW PROJECT 18 355-M1912 71,048 To record a budget transfer of $71,047.50 of Administrative Services revenue from project 355-94814, Network Infrastructure & Server R&R. 71,048 IT Disaster Recovery - CLOSE PROJECT 19 355-94824 (225,396) To record a budget transfer of $165,395.76 of Lease Purchase proceeds to project 355-L1907,IT Disaster Recovery;and a budget transfer of $60,000.00 of Admin Services Fund revenue to project 355-M1911,IT Disaster Recovery. This project will be closed.(225,396) 24 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2018/19 IT Disaster Recovery (lease) - NEW PROJECT 20 355-L1907 165,396 To record a budget transfer of $165,395.76 of Lease Purchase proceeds from project 355-94824,IT Disaster Recovery. 165,396 IT Disaster Recovery - NEW PROJECT 21 355-M1911 60,000 To record a budget transfer of $60,000.00 of Admin Services Fund revenue from project 355-94824,IT Disaster Recovery. 60,000 Telecommunication Upgrade - CLOSE PROJECT 22 355-94827 (269,047) To record a budget transfer of $269,047.25 of Lease Purchase proceeds to project L1906,Telecommunications Upgrade. This project will be closed.(269,047) Telecommunication Upgrade (lease) - NEW PROJECT 23 355-L1906 269,047 To record a budget transfer of $269,047.25 of Lease Purchase proceeds from project 94827, Telecommunications Upgrade. 269,047 Feasibility Studies/Evaluations - Sewer System 24 327-96218 (2,127,554) To record a budget transfer of $2,127,554.00 of Utility Renewal and Replacement revenue to project 327-96665, Sanitary Sewer Repair and Replacement.This was approved by City Council on January 17, 2019.(2,127,554) Line Relocation Pinellas Capitalized 25 323-96374 (500,000) To record a budget transfer of $500,000.00 of Gas revenue to project 323-96381,Line Relocation Pasco - Capitalized.(500,000) Line Relocation Pasco Capitalized 26 323-96381 500,000 To record a budget transfer of $500,000.00 of Gas revenue from project 323-96374,Line Relocation -Pinellas Capitalized.500,000 Expanded Energy Conservation 27 323-96386 500,000 To record a budget transfer of $500,000.00 of Gas revenue from project 323-96391,Gas System -Pasco Building.500,000 Natural Gas Vehicle 28 323-96387 950,000 To record a budget transfer of $950,000.00 of Gas revenue from project 323-96391,Gas System -Pasco Building.This was approved by City Council on February 7, 2019.950,000 25 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2018/19 Gas System - Pasco Building 29 323-96391 (950,000) To record a budget transfer of $950,000.00 of Gas revenue to project 323-96387,Natural Gas Vehicle.This was approved by City Council on February 7, 2019. (500,000) To record a budget transfer of $500,000.00 of Gas revenue to project 323-96386,Expanded Energy Conservation. (1,450,000) Sanitary Sewer Extension 30 321-96630 (500,000)* To record a budget decrease of $500,000 in grant revenue to bring the budget in line with anticipated receipts.(500,000) Sanitary Utility Relocation 31 327-96634 (500,000) To record a budget transfer of $500,000.00 of Utility R&R revenue to project 327-96665,Sanitary Sewer Repair and Replacement.This was approved by City Council on January 17, 2019.(500,000) Water Pollution Control R&R 32 327-96664 (3,000,000) To record a budget transfer of $3,000,000.00 of Utility R&R revenue to project 327-96665,Sanitary Sewer Repair and Replacement.This was approved by City Council on October 18, 2018. (3,600,000) To record budget transfers of Utility R&R revenue which total $3,600,000.00 to the following projects: $1,200,000.00 to project 327-M1905,Marshall Street Plant R&R;$1,200,000.00 to project 327-M1906, Northeast Plant R&R;and $1,200,000.00 to project 327- M1907, East Street Plant R&R.(6,600,000) Marshall Street Plant R&R - Maintenance 33 327-M1905 1,200,000 To record a budget transfer of $1,200,000.00 in Utility R&R revenue from project 327-96664 Water Pollution Control R&R.1,200,000 Northeast Plant R&R - Maintenance 34 327-M1906 1,200,000 To record a budget transfer of $1,200,000.00 in Utility R&R revenue from project 327-96664 Water Pollution Control R&R.1,200,000 26 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2018/19 East Plant R&R - Maintenance 35 327-M1907 1,200,000 To record a budget transfer of $1,200,000.00 in Utility R&R revenue from project 327-96664 Water Pollution Control R&R.1,200,000 Sanitary Sewer Repair and Replacement 36 327-96665 3,000,000 To record a budget transfer of $3,000,000.00 of Utility R&R revenue from project 327-96664,WPC Repair and Replacement.This was approved by City Council on October 18, 2018. 2,627,554 To record budget transfers of Utility R&R revenue which total $2,627,554.00 from the following projects: $2,127,553.61 from project 327-96218,Feasibility Studies/Evaluations;and $500,000.00 from project 327- 96634,Sanitary Utility Relocation.This was approved by City Council on January 17, 2019. 321-96665 36,585 * To record a budget increase of $36,585.00 for Pinellas County Interlocal Agreement reimbursement to bring the budget in line with anticipated receipts.5,664,139 Water System R&R Maintenance 37 327-96721 (2,318,851) To record budget transfers of Utility R&R revenue which total $2,318,850.79 to the following projects: $1,000,000.00 to 327-M1908,RO#1 R&R;$1,000,000.00 to project 327-M1909,RO#2 R&R;and $318,850.79 to project 327-M1910, WTP R&R.(2,318,851) Reverse Osmosis Plant #1 R&R - Maintenance 38 327-M1908 1,000,000 To record a budget transfer of $1,000,000.00 in Utility R&R revenue from project 327-96721 Water System R&R Maintenance.1,000,000 Reverse Osmosis Plant #2 R&R - Maintenance 39 327-M1909 1,000,000 To record a budget transfer of $1,000,000.00 in Utility R&R revenue from project 327-96721 Water System R&R Maintenance.1,000,000 27 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2018/19 Water Treatment Plant #3 R&R - Maintenance 40 327-M1910 318,851 To record a budget transfer of $318,850.79 in Utility R&R revenue from project 327-96721 Water System R&R Maintenance.318,851 Reverse Osmosis Plant Expansion Res #1 41 321-96764 16,878 * To record a budget increase of $16,878.40 for Department of Health grant to bring the budget in line with anticipated receipts.16,878 City Hall Move - NEW PROJECT 42 315-C1909 383,085 To establish the project budget and record an increase of $383,085.00 of General Fund revenue,as approved by City Council on November 15, 2018 and January 17, 2019.383,085 Allen's Creek Improvement 43 ENST180002 800,000 To record a budget transfer of $800,000.00 of Stormwater revenue,from project ENST180006,Alligator Creek.This was approved by City Council on March 7, 2019. 800,000 Alligator Creek 44 ENST180006 (800,000) To record a budget transfer of $800,000.00 of Stormwater revenue,to project ENST180002,Allen's Creek.This was approved by City Council on March 7, 2019. (800,000) Ruth Eckerd Hall 45 315-C1904 5,500,000 * To record a budget increase of $5,500,000.00 grant revenue from the Pinellas County Tourist Development Council for the reimbursement agreement with REH.This was approved by City Council August 16, 2017.5,500,000 5,811,509 - 5,811,509 Crest Lake Park Improvements 315-93650 900,000 To transfer Infrastructure Sales Tax (Penny)revenue back to the Special Development Fund.This project is being funded with BP Deepwater Horizon settlement funds, returning Penny funds allocated in previous years. TOTAL INTERFUND TRANSFERS:900,000 TOTAL BUDGET INCREASE /(DECREASE) INTERFUND TRANSFERS 28 * indicates budget amendment only CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018 Budget Revised Project Open Available Amend Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref Police Protection 91150 Range Improvements 2,845,426 2,845,426 2,843,395 - 2,031 P1802 Police Equipment Replacement 349,698 349,698 - - 349,698 P1803 Command Bus Refurbishment 200,000 200,000 200,000 P1901 Lift Station - PD Sub-Station 300,000 300,000 300,000 PD00180001 Police District 3 Sub Station 200,000 200,000 41,890 13,553 144,557 Sub-Total 3,895,124 - 3,895,124 2,885,285 13,553 996,286 Fire Protection 91218 Fire Engine Replacement 2,813,786 2,813,786 2,474,621 317,047 22,119 91221 EMS Capital Equipment 1,165,710 1,165,710 1,031,480 - 134,230 91229 Replace & Upgrade Airpacks 1,928,350 1,928,350 1,698,658 - 229,692 91236 Rescue Vehicle 1,584,604 11,000 1,595,604 1,373,604 200,000 22,000 1 91244 Aerial Truck 1,300,000 1,300,000 1,285,845 8,739 5,416 91257 AED Program 215,810 215,810 132,350 - 83,460 91259 Radio Replacements 1,519,640 1,519,640 1,519,353 - 287 91260 Thermal Imaging Cameras 219,050 219,050 115,711 - 103,339 91261 Personal Protection Equipment 1,896,110 1,896,110 1,718,753 - 177,357 91262 SCBA Upgrade - Fill Station 125,000 125,000 82,366 - 42,634 91263 Extrication Tools 112,000 112,000 34,803 53,440 23,758 91264 Fire Hose Replacement 405,540 405,540 256,807 - 148,733 91268 Countryside Fire Station 3,932,566 3,932,566 3,708,953 - 223,613 91269 Clearwater Beach Fire Station 6,372,693 (6,372,693) 0 - - 0 C 2 91271 Fire Boat 900,000 900,000 619,808 - 280,192 91272 Old Fire Station 45 Demolition 100,000 100,000 21,697 - 78,303 91273 Lakeview Fire Station 4,198,460 4,198,460 - - 4,198,460 FD190001 Fire Station 46 - Beach - 6,372,693 6,372,693 1,698 - 6,370,995 3 G1803 Video Teleconferencing Equipment 373,982 373,982 - - 373,982 Sub-Total 29,163,301 11,000 29,174,301 16,076,507 579,226 12,518,568 Major Street & Sidewalk Maintenance ENRD180001 Druid Road Trail 3,483,646 3,483,646 2,333,319 1,078,279 72,049 ENRD180002 Bridge Maintenance & Improvements 6,872,527 6,872,527 45,693 38,439 6,788,396 ENRD180003 Traffic Calming 1,585,031 1,585,031 252,863 128,799 1,203,369 ENRD180004 Streets and Sidewalks 10,992,253 10,992,253 4,281,399 1,724,294 4,986,561 ENGF180001 Downtown Streetscaping 6,735,405 6,735,405 121,019 36,060 6,578,326 Sub-Total 29,668,862 - 29,668,862 7,034,292 3,005,870 19,628,700 Intersections ENRD180005 City-Wide Intersection Improvement 2,304,750 2,304,750 732,342 200,940 1,371,468 ENRD180006 Traffic Signal 776,311 776,311 200,291 13,724 562,296 ENRD180007 Traffic Safety Infrastructure 1,064,265 1,064,265 132,227 932,038 Sub-Total 4,145,326 - 4,145,326 1,064,860 214,664 2,865,802 Parking ENPK180001 Parking Lot Resurfacing 908,476 - 908,476 - - 908,476 ENPK180002 Parking Lot Improvement 1,028,802 - 1,028,802 16,611 - 1,012,191 ENPK180003 Parking Facilities 1,007,348 - 1,007,348 92,100 - 915,248 Sub-Total 2,944,626 - 2,944,626 108,712 - 2,835,914 Miscellaneous Engineering ENGF180002 Downtown Intermodal 924,756 924,756 - 924,756 ENGF180003 Miscellaneous Engineering 239,146 239,146 9,700 229,446 92842 U.S. 19 Wayfinding Project 1,450,000 1,450,000 172,059 3,760 1,274,181 ENGF180004 Survey Equipment Replacement 14,288 14,288 - 14,288 92845 Clearwater Beach Transit Center 260,074 260,074 260,074 - 0 Sub-Total 2,888,264 - 2,888,264 441,832 3,760 2,442,672 Actual Expenditures 29 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018 Budget Revised Project Open Available Amend Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures Land Acquisition 93133 Park Land Acquisition 1,331,351 1,331,351 1,331,119 - 232 Sub-Total 1,331,351 - 1,331,351 1,331,119 - 232 Park Development 93203 Carpenter Field-Infras Rep/Improve 572,817 572,817 513,592 4,730 54,495 93205 Brighthouse Field Infrastructure Imp 3,182,272 3,182,272 2,563,424 347,639 271,209 93247 Fitness Equipment Replacement 425,000 425,000 341,970 8,537 74,493 93251 Morningside Rec Ctr Replacement 7,165,000 7,165,000 6,851,451 209,400 104,149 93263 Public Art Maintenance 1,498 1,498 1,173 - 325 93271 Swimming Pool R&R 1,111,876 1,111,876 892,139 12,496 207,241 93272 Bicycle Paths-Bridges 5,858,833 5,858,833 3,698,116 3,500 2,157,217 93278 Long Center Infra Repairs 2,058,283 2,058,283 1,737,023 5,507 315,753 93286 Parking Lot/Bike Path Rsr/Imprv 853,506 853,506 636,471 12,296 204,738 93602 Sp Events Equip Rep & Rplcmnt 330,000 330,000 297,214 - 32,786 93604 Brdwlks & Docks Rep & Rplcmnt 545,000 545,000 465,282 38,610 41,109 93608 Miscellaneous Minor Public Art 295,543 295,543 177,198 - 118,345 93612 McMullen Tennis Complex 800,000 78,103 878,103 33,969 12,626 831,508 9 93618 Miscellaneous Park & Rec Contract 285,000 285,000 261,841 700 22,459 93620 Sports Field Lighting 415,000 415,000 65,261 - 349,739 ENGF180007 Phillip Jones Park Renovations 224,726 224,726 792 - 223,934 93633 Pier 60 Park & Bchwlk Repair and Improv 939,377 939,377 718,910 20,118 200,348 93634 Concrete Sidewalk & Pad Repair 308,176 308,176 254,466 - 53,710 93635 Park Amenity Purch & Rplcmnt 822,800 822,800 617,450 33,150 172,200 93636 Tennis Court Resurfacing 705,310 705,310 261,784 66,325 377,201 93637 Playground & Fitness Purch & Rplc 862,079 862,079 601,862 47,565 212,652 93638 Fencing Replacement Program 659,664 659,664 542,574 - 117,090 93639 Marina Dist Boardwalk & Entry Node 831,510 (79,580) 751,930 750,247 1,683 (0) 10 93642 Phillip-Jones Restroom/Concession 507,944 507,944 157,984 7,266 342,694 93646 Rest Rm Expan-Barefoot Bch House 401,000 79,580 480,580 284,720 4,541 191,319 93648 Moccasin Lake Park Master Plan 958,249 958,249 905,168 16,710 36,371 93652 Countryside Plex Restroom/Concession 2,950,000 2,950,000 244,845 450,189 2,254,966 93653 Countryside Community Park Reno 100,000 (74,782) 25,218 25,218 - - C 12 93654 Recreation Centers Infrastructure Repairs 400,000 400,000 23,351 - 376,649 93655 J.D. Sports Complex Multipurpose Fields 1,845,924 (67,421) 1,778,503 1,778,503 - - C 13 93661 Frank Tack Parking Lot 399,500 399,500 - - 399,500 93665 Youth Sports Field Renovations 70,297 70,297 49,162 13,948 7,187 93666 Woodgate Park Renovations 450,000 450,000 - - 450,000 93667 Del Oro Park Renovations 450,000 450,000 - - 450,000 93668 Showmaster Portable Stage 200,000 200,000 - - 200,000 93669 North East Coachman Park Renovations 300,000 300,000 - - 300,000 93670 Articulating Boom Lift 62,000 62,000 51,450 - 10,550 93672 Clearwater Beach Infrast Repairs & Improve 300,000 38,060 338,060 279,640 - 58,421 14 93673 Jack Russell Stadium Improvements 989,066 989,066 421,709 - 567,357 C1902 Long Center Parking Improvements 550,000 550,000 - - 550,000 C1903 Phillies Entrance Sign 150,000 150,000 - - 150,000 C1904 Ruth Eckerd Hall 2,500,000 5,500,000 8,000,000 2,750,138 5,249,862 45 L1901 P&R Vehicle and Equipment Additions 146,110 146,110 57,142 68,441 20,526 M1901 Countryside Sports Complex Renovation 50,000 50,000 50,000 PRAF180001 Eddie C. Moore Softball Complex Reno 790,000 - 790,000 14,780 646,745 128,475 Sub-Total 43,823,360 5,473,960 49,297,320 29,328,016 2,032,724 17,936,580 30 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018 Budget Revised Project Open Available Amend Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures Marine Facilities 93403 Beach Guard Facility Maintenance 348,292 (108,239) 240,053 240,053 - 0 C 4 ENGF190002 Beach Guard Tower - 108,239 108,239 - - 108,239 5 93410 Clwr Harbor Marina Maintenance 220,000 220,000 128,871 - 91,129 ENGF180006 City-wide Docks and Seawall 1,786,739 1,786,739 952,134 18,469 816,136 93415 Waterway Maintenance 410,000 410,000 255,610 - 154,390 93418 Utilities Services Replacement 377,714 377,714 159,186 14,200 204,328 93419 Dock Replacement & Repair 166,727 (55,120) 111,607 111,606 - 0 C 6 93420 Fuel System R & R 122,752 122,752 92,000 - 30,751 93421 Marine Facilities Dredging & Maint 158,715 (84,850) 73,865 73,865 - (0) C 7 93422 Dredging of City Waterways 946,204 946,204 483,487 - 462,717 ENGF180014 Seminole Boat Launch Improvements 6,752,000 6,752,000 4,292 - 6,747,708 93499 Pier 60/Sailing Center Maintenance 421,952 421,952 278,612 - 143,340 C1905 Beach Marina Upgrade 300,000 300,000 - - 300,000 C1906 Clearwater Harbor Marina Repl & Upgrade 106,000 106,000 - - 106,000 M1902 Marine Facility Maintenance Dock R&R 75,000 139,970 214,970 12,980 - 201,991 8 Sub-Total 12,192,095 - 12,192,095 2,792,698 32,669 9,366,729 Airpark 94817 Airpark Maintenance & Repair 219,000 219,000 178,336 - 40,664 94886 Clearwater Airpark Masterplan Update 110,000 110,000 94,426 14,899 675 94894 Ground Support Equipment Upgrade 100,000 100,000 54,560 - 45,440 G1901 Replace Hangar C 1,200,000 1,200,000 - - 1,200,000 Sub-Total 1,629,000 - 1,629,000 327,322 14,899 1,286,779 Libraries 93527 Books & Other Lib Mat - II 7,796,601 7,796,601 7,552,052 - 244,549 93530 Consolidated Eastside/SPC Library 6,250,000 6,250,000 5,295,731 - 954,269 93532 Library Maker Space Maint. & Upgrade 174,480 174,480 106,626 - 67,854 93533 Main Library Upgrade - Alt. Usage 298,850 298,850 298,850 - - 93534 Library FF&E Repair & Replace 225,000 225,000 100,771 - 124,229 93535 Countryside Library Demolition 75,000 75,000 - - 75,000 Sub-Total 14,819,931 - 14,819,931 13,354,030 - 1,465,901 Garage 94233 Motorized Equip-Cash II 1,796,856 1,796,856 1,709,988 37,485 49,383 94238 Police Vehicles 3,301,001 3,301,001 2,843,887 58,140 398,974 94241 Motorized Equipment Replace - L/P 41,120,392 41,120,392 34,115,627 3,450,739 3,554,026 94244 Misc Vehicle Additions- Gen Serv 56,237 56,237 56,237 - - C 94246 Fleet Management & Mapping 320,000 390,000 710,000 - - 710,000 15 94627 Misc Budgetary Vehicle Addition 125,799 125,799 124,950 - 849 C1901 Beach Radio Tower 852,370 852,370 - - 852,370 GSFL180001 Fleet Facility R&R 94,520 94,520 - - 94,520 GSFL180002 P25 Radio Equipment & Infrastructure 400,000 400,000 56,896 - 343,104 Sub-Total 48,067,175 390,000 48,457,175 38,907,584 3,546,364 6,003,227 Maintenance of Buildings GSBM180001 Air Cond Replace-City Wide 704,436 704,436 132,196 - 572,240 GSBM180003 Roof Repair and Replacement 1,345,409 1,345,409 364,533 86,838 894,038 GSBM180004 Painting of Facilities 592,923 592,923 54,292 - 538,631 GSBM180005 Fencing of Facilities 143,170 143,170 - - 143,170 GSBM180002 Flooring for Facilities 777,837 777,837 117,254 299,622 360,961 GSBM180007 Elevator Refurbish/Modernization 560,576 560,576 - - 560,576 GSBM180006 Light Replacement & Repair 278,197 278,197 33,803 - 244,394 31 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018 Budget Revised Project Open Available Amend Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures Maintenance of Buildings - continued GSBM180008 Building Systems 1,018,377 1,018,377 210,727 52,643 755,007 GSBM180009 New A/C Chiller System 2,900,000 2,900,000 348,481 448,988 2,102,532 GSBM180010 General Services R&R 250,000 250,000 134,396 - 115,604 GSBM180011 Generator Maintenance 450,000 450,000 - - 450,000 GSBM180012 General Facility Building Major Renovations 1,335,242 1,335,242 106,562 - 1,228,680 ENGF180012 Public Works Complex 1,615,664 1,615,664 1,926 1,613,738 C1907 City Hall Hardening 100,000 100,000 - 100,000 C1909 City Hall Move - 383,085 383,085 20,335 9,594 353,156 42 L1902 B&M Vehicle & Equipment 65,000 65,000 - 65,000 Sub-Total 12,136,831 383,085 12,519,916 1,524,504 897,684 10,097,728 Miscellaneous 94729 City-wide Connect Infra 3,717,991 3,717,991 3,717,991 - - 94736 Geographic Information Sys 1,189,240 1,189,240 1,113,978 - 75,262 ENGF180010 Pollutant Storage Tank 359,408 359,408 19,459 3,540 336,410 ENGF180011 Environmental Assmt & Clean-up 463,636 463,636 16,946 13,384 433,306 94814 Network Infra & Server Upgrade 4,385,057 (914,238) 3,470,819 3,470,819 - (0) C 16 L1908 Network Infra & Server R&R - 843,191 843,191 - 3,477 839,714 17 M1912 Network Infra & Server Upgrade - 71,048 71,048 - - 71,048 18 94824 IT Disaster Recovery 580,000 (225,396) 354,604 354,604 - - C 19 L1907 IT Disaster Recovery - 165,396 165,396 - - 165,396 20 M1911 IT Disaster Recovery - 60,000 60,000 - - 60,000 21 94827 Telecommunications Upgrade 604,000 (269,047) 334,953 334,953 - - C 22 L1906 Telecommunications Upgrade - 269,047 269,047 - - 269,047 23 94828 Financial Systems Upgrades 3,933,166 3,933,166 2,103,538 187,264 1,642,364 94829 CIS Upgrades / Replacement 1,047,376 1,047,376 374,783 - 672,593 94830 MS Licensing / Upgrades 1,025,000 1,025,000 842,513 16,201 166,286 94833 Computer Monitors 399,828 399,828 385,431 - 14,397 94850 Backfile Conversion of Records 500,000 500,000 187,660 - 312,340 94857 Accela Permitting & Code Enforce 250,000 250,000 90,906 - 159,094 94861 Library Technology 1,350,000 1,350,000 1,162,484 - 187,516 94873 Citywide Camera System 260,000 260,000 118,298 - 141,702 94874 City Enterprise Timekeeping System 285,000 285,000 182,082 5,620 97,298 94878 Asset Management Upgrade 31,420 31,420 26,322 - 5,098 C 94880 Granicus Agenda Management Sys 135,000 135,000 41,136 - 93,864 94883 Business Process Review & Improve 600,000 600,000 118,147 30,518 451,335 94888 City EOC & Disaster Recovery Facility 3,360,000 3,360,000 83,563 1,946,030 1,330,408 94890 Enterprise Advanced Audio Video R&R 1,063,000 1,063,000 454,141 - 608,859 94892 Imagine Clearwater Implementation 4,865 4,865 4,865 - 0 C ENGF180013 Imagine Clearwater 6,516,829 6,516,829 660,234 2,336,354 3,520,242 94894 Ground Support Equipment Upgrade 100,000 100,000 54,560 - 45,440 Sub-Total 32,160,816 - 32,160,816 15,919,412 4,542,387 11,699,018 UTILITIES Stormwater Utility ENST180001 Stormwater System Impovements 8,181,794 - 8,181,794 1,353,241 358,454 6,470,100 ENST180002 Allen's Creek Improvement 2,016,271 800,000 2,816,271 7,957 2,032,727 775,587 43 ENST180003 Stormwater System Expansion 1,615,576 - 1,615,576 - - 1,615,576 ENST180004 Stevenson Creek 3,182,636 3,182,636 1,900 - 3,180,736 ENST180005 Coastal Basin 3,234,985 3,234,985 199,648 186,195 2,849,142 ENST180006 Alligator Creek Watershed Projects 5,140,082 (800,000) 4,340,082 225,254 151,997 3,962,831 44 ENST180007 Street Sweeping Facility 1,823,765 1,823,765 1,637,345 89,551 96,869 ENST180008 Hillcrest Bypass Culvert 4,096,167 4,096,167 19,941 3,744,761 331,465 ENST180009 East Gateway Improvements 3,503,121 3,503,121 2,376,262 817,418 309,441 ENST180010 Lower Sp Branch Convey Improvement 2,320,000 2,320,000 41,015 268,029 2,010,956 C1908 Stormwater Vehicles & Equipment 1,375,500 1,375,500 18,238 1,225,866 131,396 Sub-Total 36,489,897 - 36,489,897 5,880,800 8,874,999 21,734,098 32 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018 Budget Revised Project Open Available Amend Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures Water System 96721 System R & R - Maintenance 5,524,536 (2,318,851) 3,205,685 2,417,736 54,776 733,174 37 96722 Line Relocation - Maintenance 4,767,305 4,767,305 1,779,024 549,208 2,439,073 96739 Reclaimed Water Dist Sys 46,686,453 46,686,453 45,981,949 197,645 506,859 96740 Water Supply/Treatment 2,626,926 2,626,926 2,626,926 - 0 96741 System R & R-Capitalized 8,788,154 8,788,154 8,788,154 - (0) 96742 Line Relocation-Capitalized 7,998,570 7,998,570 6,346,984 655,721 995,865 96743 Mtr Bkflow Prev Dev/Change Out 2,834,600 2,834,600 2,834,600 - (0) 96744 System Expansion 2,965,673 2,965,673 2,840,568 - 125,105 96752 Water Service Lines 1,233,436 1,233,436 1,233,436 - (0) 96764 RO Plant Exp Res #1 13,507,529 16,878 13,524,407 12,749,918 249,410 525,080 41 M1908 RO Plant Exp Res #1 R&R 13,507,529 1,000,000 14,507,529 12,749,918 249,410 1,508,201 38 96767 RO Plant at Res #2 43,076,061 43,076,061 40,917,698 146,552 2,011,810 M1909 RO Plant at Res #2 R&R - 1,000,000 1,000,000 - - 1,000,000 39 96768 Rebate Well, Lk, Pnd Irr Abandmt 114,608 114,608 114,608 - (0) 96773 Groundwater Replenishment Facility 20,900,118 20,900,118 5,897,220 98,811 14,904,087 96782 Reverse Osmosis Plant @WTP #3 1,380,000 1,380,000 128,991 - 1,251,009 96783 Water System Upgrades/Improvements 3,349,000 3,349,000 983,505 31,992 2,333,503 96784 Reclaimed Water Distribution System R&R 2,094,584 2,094,584 392,670 - 1,701,914 96785 Feasibility Studies/Evaluations - Water System 2,625,000 2,625,000 240,010 24,334 2,360,655 96786 Devices/Equipments - Water System 350,000 350,000 - - 350,000 L1905 Vehicle & Equipment 146,000 146,000 125,212 - 20,788 Sub-Total 184,476,082 (301,972) 184,174,110 149,149,127 2,257,858 32,767,124 Sewer System 96212 Sanitary Sewer Upgrades/Improvements 12,004,552 12,004,552 3,865,441 3,129,973 5,009,138 96213 Marshall Street Upgrades/Improvements 6,744,298 6,744,298 1,015,320 1,029,946 4,699,032 M1905 Marshall Street Plant R&R - 1,200,000 1,200,000 - - 1,200,000 33 96214 East Plant Upgrades/Improvements 1,500,000 1,500,000 140,704 10,492 1,348,804 M1907 East Plant R&R - 1,200,000 1,200,000 - - 1,200,000 35 96215 Northeast Plant Upgrades/Improvements 12,794,860 12,794,860 602,894 147,444 12,044,521 M1906 Northeast Plant R&R - 1,200,000 1,200,000 - - 1,200,000 34 96216 Laboratory Upgrade/Improvements 1,155,079 1,155,079 12,168 2,690 1,140,222 96217 Pump Station R&R 1,325,192 1,325,192 504,087 34,335 786,770 96218 Feasibility Studies/Evaluations 2,241,641 (2,127,554) 114,087 114,087 - 0 24 96219 Devices/Equipment Sewer Division 446,274 446,274 300,898 - 145,376 96630 Sanitary Sewer Extension 15,461,998 (500,000) 14,961,998 12,321,711 1,548,266 1,092,022 30 96634 Sanitary Util Reloc Accmmdtn 6,267,352 (500,000) 5,767,352 4,157,180 278,829 1,331,343 31 96645 Laboratory Upgrade & R&R 1,803,627 1,803,627 1,783,627 - 20,000 96654 Facilities Upgrade & Improvement 15,155,224 15,155,224 13,910,293 875,443 369,489 96664 WPC R & R 26,992,113 (6,600,000) 20,392,113 16,185,435 4,135,966 70,713 32 96665 Sanitary Sewer R&R 26,629,685 5,664,139 32,293,824 18,344,536 12,064,396 1,884,893 36 96686 Pump Station Replacement 4,707,682 4,707,682 4,338,740 149,860 219,082 L1903 Generators 420,000 420,000 - - 420,000 L1904 Vehicle and Equipment 240,000 240,000 - 235,307 4,694 M1910 Water Treatment Plant #3 R&R - 318,851 318,851 - - 318,851 40 Sub-Total 135,889,577 (144,564) 135,745,013 77,597,119 23,642,946 34,504,948 Gas System 96358 Environmental Remediation 2,384,794 2,384,794 1,757,999 38,068 588,727 96365 Line Relocation-Pinellas Maint 731,106 731,106 516,403 71,751 142,952 96367 Gas Meter Change Out-Pinellas 3,638,000 3,638,000 3,568,073 - 69,927 96374 Line Relocation-Pinellas Capitalized 2,882,890 (500,000) 2,382,890 2,292,835 - 90,055 25 96376 Line Relocation - Pasco Maint 258,593 258,593 84,756 - 173,837 96377 Pinellas New Main / Service Lines 31,551,119 31,551,119 30,168,333 - 1,382,786 96378 Pasco New Mains / Service Lines 17,864,858 17,864,858 14,927,767 - 2,937,091 96379 Pasco Gas Meter Change Out 867,821 867,821 726,369 - 141,452 96381 Line Reloc-Pasco-Capitalized 237,386 500,000 737,386 145,603 22,388 569,395 26 33 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018 Budget Revised Project Open Available Amend Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures Gas System - continued 96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 856,268 - 135,732 96384 Gas System - Pinellas Building 28,855,055 28,855,055 11,304,636 14,180,241 3,370,179 96385 Gas Main Extensions 1,557,845 1,557,845 1,346,596 - 211,249 96386 Expanded Energy Conservation 9,091,479 500,000 9,591,479 8,384,953 - 1,206,526 27 96387 Natural Gas Vehicle 4,581,069 950,000 5,531,069 3,704,069 - 1,827,000 28 96389 Future IMS Software & Hardware 400,000 400,000 282,335 12,090 105,575 96390 Gas Vehicle Additions 590,000 590,000 428,294 - 161,706 96391 Gas System Pasco Building 2,100,000 (1,450,000) 650,000 - - 650,000 29 96392 Gas Equipment Additions 191,000 191,000 189,278 - 1,722 M1904 Pinellas Building Equipment R&R 200,000 200,000 - - 200,000 Sub-Total 108,975,015 - 108,975,015 80,684,566 14,324,538 13,965,911 Solid Waste 96426 Facility R & R 2,652,608 2,652,608 1,707,670 - 944,938 96443 Res Container Acquisition-II 2,001,741 2,001,741 1,433,402 - 568,339 96444 Comm Container Acquisition-II 4,130,020 4,130,020 3,253,884 161,103 715,033 96445 Solar Trash & Recycling Kiosks 289,414 289,414 239,182 - 50,232 SRTS180001 S.W.Transfer Station Rebuild 19,650,130 19,650,130 4,262,581 14,034,773 1,352,776 96448 Solid Waste CNG Station 150,000 150,000 - - 150,000 96449 Solid Waste Truck Wash Facility 555,500 555,500 - - 555,500 Sub-Total 29,429,413 - 29,429,413 10,896,720 14,195,876 4,336,817 Utility Miscellaneous 96516 Citywide Aerial Photo 151,596 151,596 151,596 - 0 C 96523 Pub Utilities Adm Bldg R&R 858,828 858,828 738,818 - 120,010 96526 Public Utility Admin Building 184,306 184,306 - - 184,306 Sub-Total 1,194,730 - 1,194,730 890,414 - 304,316 Recycling 96804 Recycling Carts/Dumpsters 1,216,650 1,216,650 789,656 - 426,994 96805 Recycling Expansion/Particip/R&R 1,311,525 1,311,525 1,184,376 - 127,149 96811 Purchase of Transfer Tractors 408,000 408,000 395,983 - 12,017 SR00180003 Processing Center Building Replacement 3,862,633 3,862,633 2,957 3,859,676 Sub-Total 6,798,808 - 6,798,808 2,372,972 - 4,425,836 TOTAL ALL PROJECTS 742,119,582 5,811,509 747,931,091 458,567,891 78,180,016 211,183,184 34 Special Program Fund First Quarter Budget Amendments October 1, 2018 - June 30, 2018 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Public Safety Programs Foreclosure Registry - Nuisance Abatement 1 98609 12,700 To record a budget increase of $12,700 which represents foreclosure registry fees collected to date. 12,700 Hurricane Irma 2 98610 95,102 To record a budget increase of $95,101.87 in Federal and State Irma reimbursements to bring the budget in line with actual receipts.95,102 Police Extra Duty 3 99215 333,358 (8,779) To record a budget increase of $333,357.50 in Police Service revenue to bring the budget in line with actual receipts. To record a transfer of $8,778.50 in Police Service revenue to program 99350,Vehicle Replacement representing revenue collected for vehicle usage on extra duty jobs. 324,579 School Resource Officers - CLOSE PROGRAM 4 99264 (97,121) To record a budget transfer of $97,121.07 in fines,forfeiture and penalties revenue to P1801,School Resource Officers.This historical project is being closed,effective with the FY19 school year,a new project was created (P1801)to account for the SRO program.(97,121) Federal Forfeiture Treasury 5 99281 22,579 To record a budget increase of $21,730.70 in US Department of Justice revenue,and $848.19 in interest earnings which will bring the budget in line with actual receipts.22,579 Police Education Fund 6 99317 19,001 To record a budget increase of $19,000.98 in police education fine revenue which will bring the budget in line with actual receipts.19,001 Investigative Cost Recovery 7 99329 75,673 To record a net budget increase of $75,673.45 which will bring the budget in line with actual receipts.Amendments include an increase of $10,360.81 in overtime reimbursement revenues,and an increase of $65,312.64 in fines,forfeitures and penalties revenue.75,673 Florida Contraband Forfeiture Fund 8 99330 122,049 (20,000) To record a budget increase of $113,083.90 fines,forfeitures and penalties revenue,and an increase of $8,964.74 in interest earnings which will bring the budget in line with actual receipts. To record transfers of fines,forfeiture and penalties revenue of $15,000.00 to 99356,Safe Neighborhood Program,and $5,000.00 to 99364, Crime Prevention Program.102,049 35 Special Program Fund First Quarter Budget Amendments October 1, 2018 - June 30, 2018 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Public Safety Programs (continued) Vehicle Replacement 9 99350 8,779 To record a transfer of $8,778.50 in police services revenue from 99215,Police Extra Duty.This represents revenue collected for vehicle usage on extra duty jobs. 8,779 Safe Neighborhood Program 10 99356 15,000 To record a budget transfer of $15,000.00 in fines, forfeitures, and penalties revenue from program 99330,Florida Contraband Forfeiture Fund.15,000 Crime Prevention Program 11 99364 32,903 5,000 To record a budget increase of $32,903.00 in donation revenue for Christmas Cheer,K-9 operations,Cornelius Award and National Night Out which will bring the budget in line with actual receipts. Amendments also include a transfer of $5,000.00 in fines, forfeitures,and penalties revenue from program 99330,Florida Contraband Forfeiture Fund.37,903 Federal Forfeiture Sharing 12 99387 42,289 To record a budget increase of $42,288.94 representing $29,138.16 in revenues from the US Department of Justice; $1,456.63 in fines,forfeiture,and penalties revenue;and $11,694.15 in interest earnings which will bring the budget in line with actual receipts.42,289 Emergency Operations 13 99927 38,549 To record a budget increase of $38,548.91 in FEMA reimbursements for Tropical Storm Debby.38,549 School Resource Officers 14 P1801 97,121 To record a budget transfer of $97,121.07 in fines,forfeiture and penalties revenue from 99264, School Resource Officers.97,121 Public Safety Program Totals:794,202 - 794,202 Physical Environment Programs Tree Replacement Program 15 99970 41,804 To record a budget increase of $41,804.00 in fines forfeiture and penalty revenue to bring the budget in line with actual receipts.41,804 Physical Environment Programs Program: Totals:41,804 - 41,804 36 Special Program Fund First Quarter Budget Amendments October 1, 2018 - June 30, 2018 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Economic Environment Programs Affordable Housing Impact Fees 16 99538 6,082 To record a budget increase of $6,082.12 in interest earnings to bring the budget in line with actual receipts.6,082 Economic Development 2017 17 99760 (14,802) To record a budget transfer of $14,802 in Community Development Block Grant revenues to G1902,Public Facilities 2019.(14,802) Public Services 2017 18 99761 (2,833) To record a budget transfer of $2,832.56 in Community Development Block Grant revenues to G1902,Public Facilities 2019.(2,833) Housing Rehab 2017 19 99763 (132,694) To record a budget transfers of Community Development Block Grant revenues of $84,365.44 to G1902,Public Facilities 2019 and $48,328.81 to G1905, Infill Housing 2019.(132,694) Economic Development 2018 20 99765 (31,417) To record a budget transfer of $31,417.29 in Community Development Block Grant revenues to G1905, Infill Housing 2019.(31,417) Infill Housing 2018 21 99767 (62,754) To record a budget transfer of $62,753.90 in Community Development Block Grant revenues to G1905, Infill Housing 2019.(62,754) Brownfield Revolving Loan 22 99802 1,877 To record a budget increase of $1,877.33 in interest revenue to bring the budget in line with actual receipts.1,877 Public Facilities 2019 23 G1902 102,000 To record budget transfers of $14,802 from 99760,Economic Development 2017;$2,832.56 from,Public Services 2017;and $84,365.44 from Housing Rehab 2017.102,000 Infill Housing 2019 24 G1905 142,500 To record budget transfers of $48,328.81 from 99763,Housing Rehab 2017;$31,417.29 from 99765,Economic Development 2018; and $62,753.90 from Infill Housing 2018.142,500 Economic Environment Totals:7,959 - 7,959 37 Special Program Fund First Quarter Budget Amendments October 1, 2018 - June 30, 2018 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Human Services Program Health Prevention Program 25 99869 3,209 To record a budget increase of $5,000.00 in revenues from the Pinellas County Health Department,and a budget decrease of $1,790.75 in other governmental revenue which will bring the budget in line with actual receipts.3,209 Human Services Program: Totals:3,209 - 3,209 Culture and Recreation Programs Special Events - CLOSE PROGRAM 26 99865 47,833 To record a budget increase of $47,832.80;representing increases of $2,400.00 in rental income, $20,360.98 in sponsorship revenue, $5,630.00 in registrations/applications,and $19,441.82 in reimbursements,which will bring the budget in line with actual receipts for the quarter.This project will be closed for conversion to a new project using the new project accounting software. 47,833 Special Events - NEW PROGRAM 27 PRSE190001 418,019 To record a budget increase of $418,018.92;representing increases of $4,751.11 in rental income,$12,850.00 in sponsorship revenue,$160,817.95 in sales revenues,$2,000.00 in registrations/applications,$5,510.04 in reimbursements,and $232,089.82 in transfer-in revenues from 99865,which will bring the budget in line with actual receipts for the quarter. 418,019 Library Special Account 28 99910 12,801 To record a budget increase of $12,801.31 in donation revenue to bring the budget in line with actual receipts.12,801 Culture and Recreation Programs Total:478,653 - 478,653 1,325,828 - 1,325,828 Interfund Transfers Special Events - CLOSE PROGRAM 99865 232,090 To record a transfer of $232,089.82 to the new Special Events program.This project is being closed,with unspent funds transferred to the newly created special events program. Total Interfund Transfers:- Total Budget Increase/(Decrease): 38 SPECIAL PROGRAM STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018 Actual Expenditures Budget Revised Project Open Available Amend Description 10/01/2018 Amdmt Budget To Date Encumbr Balance Status Ref GENERAL GOVERNMENT PROGRAMS 98611 CMA Capital Project Agreement 5,000,000 - 5,000,000 5,000,000 - - C 99421 Housing Consulting Service 115,000 - 115,000 49,334 - 65,666 99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 - 289,000 149,927 - 139,073 99868 Federal Early Retiree Reinsurance 651,500 - 651,500 559,222 - 92,279 99925 Peg Access Support 838,261 - 838,261 836,917 - 1,344 99928 Nagano Sister City Program 229,379 - 229,379 155,812 - 73,567 Sub-Total 7,123,140 - 7,123,140 6,751,210 - 371,929 PUBLIC SAFETY PROGRAMS 98609 Foreclosure Rgstry-Nuesance Abtmnt 63,600 12,700 76,300 - - 76,300 1 98610 Hurricane Irma 1,286,998 95,102 1,382,100 2,122,713 460,830 (1,201,443) 2 99215 Police Extra Duty 2,417,257 324,579 2,741,836 2,404,980 - 336,856 3 99241 Human Trafficking Overtime 87,000 - 87,000 70,954 - 16,046 99264 School Resource Officers 2,833,704 (97,121) 2,736,583 2,736,583 - 0 C 4 99279 Police Recruitments 141,010 - 141,010 62,780 - 78,230 99281 Fed Forfeitures - Treasury 171,936 22,579 194,515 120,171 - 74,345 5 99316 Police Volunteers 153,518 - 153,518 138,110 1,000 14,408 99317 Police Education Fund 1,328,750 19,001 1,347,751 1,298,845 - 48,905 6 99329 Investigative Recovery Costs 2,451,206 75,673 2,526,879 2,184,772 - 342,108 7 99330 FL Contraband Forfeiture Fnd 914,586 102,049 1,016,634 657,266 - 359,368 8 99350 Vehicle Replacement Fund 327,865 8,779 336,644 186,758 33,275 116,611 9 99356 Safe Neighborhood Program 1,127,580 15,000 1,142,580 1,028,523 7,154 106,902 10 99364 Crime Prevention Program 102,341 37,903 140,244 102,676 - 37,568 11 99387 Federal Forfeiture Sharing 2,427,479 42,289 2,469,768 1,748,639 - 721,129 12 99927 Emergency Operations 4,106,338 38,549 4,144,887 3,063,815 - 1,081,072 13 99982 EMS Incentive/Recognition 69,700 - 69,700 41,088 - 28,612 G1802 2017 JAG Grant 46,977 - 46,977 46,977 - G1804 2019 HVE Ped & Bicycle Safety 50,000 - 50,000 13,262 - 36,738 P1801 School Resource Officers 468,356 97,121 565,477 121,512 - 443,965 14 Sub-Total 20,576,201 794,202 21,370,403 18,150,425 502,259 2,717,718 PHYSICAL ENVIRONMENT PROGRAMS 99970 Tree Replacement Project 1,517,880 41,804 1,559,684 879,143 26,970 653,572 15 Sub-Total 1,517,880 41,804 1,559,684 879,143 26,970 653,572 TRANSPORTATION PROGRAMS 98604 2016 Clearwater Ferry 519,120 - 519,120 485,096 - 34,024 Sub-Total 519,120 - 519,120 485,096 - 34,024 ECONOMIC ENVIRONMENT PROGRAMS 99538 Affordable Housing Imp Fees 441,530 6,082 447,612 163,019 3,128 281,466 16 99729 Joint Hercules Pln & Econ Study 150,000 - 150,000 - - 150,000 99744 Economic Development Incentives 292,500 - 292,500 262,500 - 30,000 99754 Housing Rehab 2016 258,701 - 258,701 253,273 - 5,429 99759 Public Facilities 2017 377,764 - 377,764 152,898 - 224,866 99760 Economic Development 2017 14,802 (14,802) - - - - 17 99761 Public Services 2017 100,275 (2,833) 97,442 95,786 - 1,656 18 99762 Program Administration 2017 135,036 - 135,036 136,693 - (1,657) 99763 Housing Rehab 2017 322,997 (132,694) 190,302 150,774 - 39,528 19 99764 Public Facilities 2018 448,000 - 448,000 248,514 - 199,486 99765 Economic Development 2018 130,020 (31,417) 98,602 98,602 - (0) 20 99766 Program Administration 2018 131,388 - 131,388 131,388 - - 99767 Infill Housing 2018 137,500 (62,754) 74,746 52,604 - 22,142 21 99768 Public Services 2018 106,725 - 106,725 93,985 - 12,740 99802 Brownfield Revolving Loan 1,204,720 1,877 1,206,597 420,381 - 786,216 22 39 SPECIAL PROGRAM STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018 Actual Expenditures Budget Revised Project Open Available Amend Description 10/01/2018 Amdmt Budget To Date Encumbr Balance Status Ref ECONOMIC ENVIRONMENT PROGRAMS (continued) 99846 Economic Development - QTI 140,419 - 140,419 71,591 - 68,828 99871 State Brownfields Redevelopment Acct 165,463 - 165,463 165,463 - 0 99888 ULI Report Implementation 875,000 - 875,000 753,053 44,326 77,621 G1902 Public Facilities 2019 168,815 102,000 270,815 - 169,665 101,150 23 G1903 Economic Development 2019 135,000 - 135,000 - - 135,000 G1904 Program Administration 2019 186,188 - 186,188 865 - 185,323 G1905 Infill Housing 2019 139,797 142,500 282,297 - - 282,297 24 G1906 Public Services 2019 111,140 - 111,140 34,880 73,132 3,128 Sub-Total 6,173,780 7,959 6,181,740 3,286,269 290,251 2,605,220 HUMAN SERVICES PROGRAMS 98601 Next Steps to Better Nutrition 10,000 - 10,000 6,430 - 3,570 98606 Senior Citizens Services - EBWP 24,960 - 24,960 21,118 - 3,842 98607 Senior Citizens Services - Trips 14,000 - 14,000 10,154 - 3,846 99562 HUD Special Education 30,000 - 30,000 27,600 - 2,400 99844 United Way 12,080 - 12,080 10,123 - 1,957 99869 Health Prevention Program 192,060 3,209 195,269 176,019 - 19,251 25 99872 Coordinated Child Care - Ross Norton 2,718,545 - 2,718,545 1,698,146 11,233 1,009,167 Sub-Total 3,001,645 3,209 3,004,854 1,949,589 11,233 1,044,032 CULTURE AND RECREATION PROGRAMS 98608 Clark-Turner Trust (Library)105,020 - 105,020 - - 105,020 99865 Special Events 9,296,350 47,833 9,344,182 9,344,182 0 C 26 PRSE190001 Special Events 70,000 418,019 488,019 313,479 35,557 138,983 27 99910 Library Special Account 830,311 12,801 843,113 810,908 - 32,205 28 Sub-Total 10,301,681 478,653 10,780,334 10,468,569 35,557 276,208 TOTAL ALL PROJECTS 49,213,447 1,325,828 50,539,275 41,970,302 866,271 7,702,702 40 City of Clearwater SPECIAL DEVELOPMENT FUND First Quarter FY 2018/19 Increase/ (Decrease)Description Revenues Transfer-in from Capital Fund 900,000 At first quarter,amendments to transfer-in revenues reflect an increase of $900,000 of sales tax infrastructure revenue (Penny)returned from capital project 93650,Crest Lake Park.This project is being funded by BP Deepwater Horizon settlement funds, returning excess Penny funds allocated in prior years. Allocation of Assigned Fund Balance 35,900 First quarter amendments reflect an allocation of $35,900 from Recreation Facility Impact Fees to capital project 93612,McMullen Tennis Complex as approved by the Council on January 17, 2019. 935,900$ Net Revenue Amendments Expenditures Transfer to Capital Improvement Fund 35,900 First quarter amendments reflect a transfer of $35,900 in recreation facility impact fees to capital project 93612,McMullen Tennis Complex as approved by the Council on January 17, 2019. 35,900$ Net Expenditure Amendments 41 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS First Quarter: October 1, 2018 - December 31, 2018 Mid Year: October 1, 2018 - March 31, 2019 Original First Quarter Budget Amended Budget 2018/19 2018/19 Amendments Revenues: Ad Valorem Taxes 3,044,520 3,044,520 - Infrastructure Tax 11,820,680 11,820,680 - Interest Earnings 537,000 537,000 - Open Space Fees 20,000 20,000 - Recreation Facility Impact Fees 25,000 25,000 - Recreation Land Impact Fees 25,000 25,000 - Multi-Modal Impact Fees 200,000 200,000 - Local Option Gas Tax 1,540,550 1,540,550 - Allocation of Assigned Fund Balance - 35,900 35,900 Transfer-In from Capital Improvement Plan - 900,000 900,000 17,212,750 18,148,650 935,900 Expenditures: Transfer to Capital Improvement Fund Road Millage 3,044,520 3,044,520 - Infrastructure Tax 11,463,460 11,463,460 - Recreation Facility Land Fees - 35,900 35,900 Multi-Modal Impact fees 140,000 140,000 - Local Option Gas Tax 1,427,150 1,427,150 - 16,075,130 16,111,030 35,900 SPECIAL DEVELOPMENT FUND 42 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS First Quarter: October 1, 2018 - December 31, 2018 Mid Year: October 1, 2018 - March 31, 2019 Original First Quarter Budget Amended Budget 2018/19 2018/19 Amendments Revenues: CDBG/Home Funds 740,940 740,940 - Interest Earnings 25,000 54,467 29,467 Intergovernmental Revenue - 187,729 187,729 Charges for Service Revenue - 426,299 426,299 Judgments, Fines and Forfeit Revenue - 240,658 240,658 Miscellaneous Revenue - 209,585 209,585 Transfers from Special Program Fund - 232,090 232,090 Transfers from General Fund:- - - Sister City Program 37,380 37,380 - United Way Campaign Fund 1,500 1,500 - Special Events 70,000 70,000 - Economic Development QTI 18,230 18,230 - Police Recruitments 30,000 30,000 - 923,050 2,248,878 1,325,828 Expenditures: General Government 37,380 37,380 - Public Safety 30,000 824,202 794,202 Physical Environment - 41,804 41,804 Transportation - - - Economic Environment 422,980 430,939 7,959 Human Services 1,500 4,709 3,209 Culture and Recreation 40,000 518,653 478,653 Interfund Transfers 236,190 236,190 - Transfer to Capital Fund 130,000 130,000 - 898,050 2,223,878 1,325,828 SPECIAL PROGRAM FUND SPECIAL PROGRAM FUND 43 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS First Quarter: October 1, 2018 - December 31, 2018 Mid Year: October 1, 2018 - March 31, 2019 Original First Quarter Budget Amended Budget 2018/19 2018/19 Amendments Revenues: HOME Investment Partnerships 383,150 383,150 - State Housing Initiatives Partnerships 156,790 156,790 - Total - HOME/SHIP Funds 539,940 539,940 - Expenditures: Economic Environment 380,950 380,950 - Interfund Transfers 158,990 158,990 - Total - HOME/SHIP Programs 539,940 539,940 - OTHER HOUSING ASSISTANCE FUNDS 44 ADMINISTRATIVE CHANGE ORDERS First Quarter Review FY 2018/19 45 In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders without City Council approval within certain limitations. The following change orders have been administratively approved since the last report to the Council based on the code specified criteria: 1. Increases do not exceed 10% over Council approved amount on a cumulative basis. 2. Change does not change the scope of a project. 3. Price increases do not require additional appropriation to the project. 4. Contract price decreases may be approved without limitation. 5. The time for completion may not be extended by more than sixty (60) days, in any one change or cumulatively for the same project. ***** 09/17/18 Administrative Change Order #1 – Street Resurfacing Contract (14-0051- EN). This change order increases items in accordance with field conditions resulting in a net increase to the contract. Gator Grading and Paving, LLC. 149,627.50 10/15/18 Administrative Change Order #2 – East Gateway Stormwater & Sanitary Sewer (14-0051-EN). This change order decreases and adds items in accordance with field conditions resulting in a net zero change to the contract. David Nelson Construction, Co. 0 11/28/18 Administrative Change Order #1 & Final – Clearwater Country Club 30” RCW Valve Installation (17-0020-UT). This change order is for final decreasing items in accordance with field conditions resulting in a net decrease to the contract. Andrew Sitework, LLC. (61,169.53) 11/28/18 Administrative Change Order #1 & Final – Marshall WRF Blend Tank Cleaning (18-0012-UT). This change order is for final decreases and adds items in accordance with field conditions resulting in a net decrease to the contract. TLC Diversified. (30,969.50) 12/13/18 Administrative Change Order #1 – Clearwater Gas System Facility Redevelopment (15-0043-GA). This change order is for decreasing the contract By Owner Direct Purchases and funding scope modifications resulting from design revisions to the 100% construction documents resulting in a net decrease to the contract. Walbridge Aldinger, LLC. (2,512,849.46) ADMINISTRATIVE CHANGE ORDERS First Quarter Review FY 2018/19 46 12/14/18 Administrative Change Order #1 & Final – WTP 1 Improvements-Pressure Filter Modifications & Absorption System Automation (15-0031-UT). This change order decreases and increases items in accordance with field conditions resulting in a net decrease to the contract. RTD Contractors, Inc. (415,471.87) 12/20/18 Administrative Change Order #2 & Final – Lift Station 7 & 8 Improvements (15-0038-UT). This change order is for final decreases and increases to items in accordance with field conditions resulting in a net decrease to the contract. Hinterland Group, Inc. (76,357.35) 12/20/18 Administrative Change Order #1 – Street Resurfacing Project (14-0051- EN). This change order adds 60 calendar days to the contract resulting in a net zero change to the contract. Gator Grading and Paving, LLC. 0 01/24/19 Administrative Change Order #2 – Druid Trail Phase (04-0021-PR). This change order decreases, increases and adds items in accordance with field conditions resulting in a net zero change to the contract. Keystone Excavators, Inc. 0 02/05/19 Administrative Change Order #1 & Final – Sherwood Yard Street Sweeping Facility (11-0058-EN). This change order is for final decreases and increases to items in accordance with field conditions resulting in a net increase to the contract. Kokolakis Contracting, Inc. 51,092.95 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9267-19 2nd rdg Agenda Date: 4/4/2019 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.11 SUBJECT/RECOMMENDATION: Adopt Ordinance 9267-19 on second reading, amending the Capital Improvement Budget for the Fiscal Year ending September 30, 2019, to reflect a net increase of $5,811,509. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 ORDINANCE NO. 9267-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2019, TO REFLECT A NET INCREASE OF $5,811,509 PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Budget for the fiscal year ending September 30, 2019 was adopted by Ordinance No. 9195-18; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 9195-18 is amended to read: Pursuant to the First Quarter Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2018 and ending September 30, 2019, a copy of which is on file with the City Clerk, the City Council hereby adopts a First Quarter Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING _____________________ PASSED ON SECOND AND FINAL _____________________ READING AND ADOPTED ___________________________ George N. Cretekos, Mayor Approved as to form: Attest: ______________________________ ____________________________ Pamela K. Akin, City Attorney Rosemarie Call, City Clerk EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2018/19 First Qtr. Original Amended Budget Budget 2018/19 2018/19 Amendments Police Protection 400,000 400,000 - Fire Protection 4,721,010 4,732,010 11,000 Major Street and Sidewalk Maintenance 7,071,260 7,071,260 - Intersections 315,410 315,410 - Parking 390,500 390,500 - Miscellaneous Engineering 41,500 41,500 - Park Development 13,036,110 18,510,070 5,473,960 Marine Facilities 1,096,000 1,096,000 - Airpark Facilities 1,225,000 1,225,000 - Libraries 226,500 226,500 - Garage 7,695,970 8,085,970 390,000 Maintenance of Buildings 3,390,000 3,773,085 383,085 Miscellaneous 1,135,000 1,135,000 - Stormwater Utility 7,148,350 7,148,350 - Gas System 5,850,000 5,850,000 - Solid Waste & Recycling 625,000 625,000 - Sewer System 34,107,770 33,963,207 (144,564) Water System 8,317,750 8,015,778 (301,972) TOTAL PROJECT EXPENDITURES 96,793,130 102,604,639 5,811,509 GENERAL SOURCES: General Operating Revenue 12,862,330 13,245,415 383,085 Road Millage 3,044,520 3,044,520 - Penny for Pinellas 11,463,460 11,463,460 - Multi-Modal Impact Fee 140,000 140,000 - Local Option Gas Tax 1,427,150 1,427,150 - Recreation Facility Impact Fee - 35,900 35,900 Special Program Fund 130,000 130,000 - Grants - Other Agencies 960,000 6,360,000 5,400,000 Other Governmental 804,000 840,585 36,585 Insurance Proceeds - 38,060 38,060 Donations 50,000 50,000 - Ordinance # 9267-19 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2018/19 First Qtr. Original Amended Budget Budget 2018/19 2018/19 Amendments SELF SUPPORTING FUNDS: Marine Revenue 430,000 430,000 - Clearwater Harbor Marina Revenue 146,000 146,000 - Airpark Revenue 25,000 25,000 - Parking Revenue 450,500 450,500 - Water Revenue 6,267,200 6,267,200 - Sewer Revenue 24,518,850 24,518,850 - Water Impact Fees 160,000 160,000 - Sewer Impact Fees 24,920 24,920 - Utility R&R 9,844,550 9,844,550 - Stormwater Utility Revenue 7,148,350 7,148,350 - Gas Revenue 5,850,000 5,850,000 - Solid Waste Revenue 525,000 525,000 - Recycling Revenue 100,000 100,000 - Grants - Other Agencies - (483,122) (483,122) INTERNAL SERVICE FUNDS: Garage Revenue 1,268,470 1,658,470 390,000 General Services Revenue 100,000 100,000 - Administrative Services Revenue 675,000 675,000 - BORROWING - GENERAL SOURCES: Lease Purchase - General Fund 789,330 800,330 11,000 BORROWING - SELF SUPPORTING FUNDS: Lease Purchase - Water & Sewer 806,000 806,000 - BORROWING - INTERNAL SERVICE FUNDS: Lease Purchase - Garage 6,327,500 6,327,500 - Lease Purchase - General Services 65,000 65,000 - Lease Purchase - Administrative Services 390,000 390,000 - TOTAL ALL FUNDING SOURCES:96,793,130 102,604,639 5,811,509 Ordinance # 9267-19 First Quarter Budget Review Fiscal Year 2018-19 City Manager's Transmittal Memorandum TO: Mayor and City Council FROM: Bill Horne, City Manager COPIES: Jill Silverboard, Deputy City Manager Micah Maxwell, Assistant City Manager Department Directors SUBJECT: First Quarter Budget Review - Amended City Manager's Annual Budget Report DATE: March 5, 2019 Attached is the First Quarter Budget Review in accordance with the City Code of Ordinances. The report is based on the first three months of activity (October 2018 through December 2018) in this fiscal year. The report comments on major variances, as well as documents all proposed amendments. Significant Fund amendments are outlined below: General Fund General Fund revenue and expenditure amendments reflect a net increase of $701,129. The General Fund expenditure increase at first quarter includes Council approved appropriations of General Fund reserves which total $557,090. Amendments include $124,005 to fund fiscal year 2018/19 increases from the IAFF contract; $383,085 to fund the City Hall Move project; and $50,000 to fund the grant to Coast Guard Auxiliary BE SAFE, Inc. Other amendments to the General Fund include an increase of $143,669 to Fire Department overtime offset by reimbursement revenue from Pinellas County for Fire/EMS support, and a net increase of $370 to the departments which received the annual safety award with offsetting revenues recognized from the Central Insurance Fund. In addition, revenue is amended to recognize $1,543,149 in surplus land sale revenues from the sale of the old East Library and Damascus Road properties. Adjusted for revenue and expenditure amendments noted here, approximately $986,059 is being returned to General Fund reserves at first quarter. General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must be maintained as a reserve to guard against future emergencies. With the closing of the year-end 2018 books, and the adjustment to reserves noted above, estimated General Fund reserves at first quarter are approximately $27.8 million, or 18.8% of the current year’s General Fund budget, exceeding our minimum reserve requirement by $15.2 million. First Quarter Budget Review Fiscal Year 2018-19 City Manager's Transmittal Significant amendments to other City Operating Funds are noted as follows. Marine Fund Expenditure amendments in the Marine Fund reflect an increase of $620,000 to fuel for resale to better project anticipated expenditures for the year. This increase is offset by budgeted operating revenues and a budget increase to fuel sales. Parking Fund Expenditure amendments in the Parking Fund reflect an increase of $96,394 to fund enhanced Jolley Trolley spring break service as previously approved by Council. Operating revenues in the Parking Fund more than offset this budget increase. Garage Fund First quarter amendments to Garage Fund expenditures reflect an increase of $390,222. This is primarily due to the allocation of $390,000 from fund reserves transferred to the Fleet Management and Mapping project as previously approved by Council. Capital Improvement Fund First quarter amendments to the Capital Improvement Fund reflect a net increase of $5,811,509. This increase is primarily the result of the following amendments: an increase of $5,500,000 in grant revenue from the Tourist Development Council for the reimbursement agreement with Ruth Eckerd Hall; an increase of $390,000 in Garage Fund revenues in the Fleet Management and Mapping project; and an increase of $383,085 in General Fund revenues in the City Hall Move project. All major project budget increases listed above have been previously approved by Council and are summarized on page 21. Project activity not previously approved by the Council is also summarized on page 21. This includes a decrease of $100,000 in state grant revenue in the McMullen Tennis Complex project, a decrease of $500,000 FDEP grant revenues in the Sanitary Sewer Extension project, an increase of $36,585 in Pinellas County reimbursement revenue in the Sanitary Sewer Repair and Replacement project, and an increase of $16,878 in grant revenues from the Department of Health in the Reverse Osmosis Plant Expansion project. These amendments will bring the budget in line with actual activity in the project. Special Program Fund The Special Program Fund reflects a net budget increase of $1,325,828 at first quarter. Significant amendments include the recognition of $50,869 in governmental revenues supporting Police programs for Federal Forfeiture Treasury and Federal Forfeiture Sharing; $133,651 in FEMA reimbursements for Hurricane Irma and Tropical Storm Debby; $45,704 in donation revenues to support Police programs, and Library programs; $12,700 in receipts from foreclosure registry fees collected; an increase of $29,467 representing interest earnings from 2018; $465,851 in revenues for special events; $240,658 in fines and court proceeds to support public safety programs and the tree replacement program; and $343,718 in contractual service revenue for Police Extra Duty and Investigative Cost Recovery. CITY OF CLEARWATER CITY OF CLEARWATER FIRST QUARTER SUMMARY MID YEAR SUMMARY 2018/19 2018/19 FY 18/19 Variance %First Adopted Year to Date YTD Actual vs.YTD vs.Quarter Amended Description Budget Actual Adopted Budget Budget Adjustment Budget General Fund: Revenues 148,139,000 62,121,536 86,017,464 42%701,129 148,840,129 Expenditures 148,139,000 48,869,029 99,269,971 33%701,129 148,840,129 Utility Funds: Water & Sewer Fund Revenues 103,723,090 21,767,227 81,955,863 21%1,176 103,724,266 Expenditures 103,723,090 57,249,168 46,473,922 55%1,176 103,724,266 Stormwater Fund Revenues 18,854,780 5,719,297 13,135,483 30%- 18,854,780 Expenditures 18,854,780 10,286,090 8,568,690 55%- 18,854,780 Gas Fund Revenues 47,617,850 10,845,292 36,772,558 23%- 47,617,850 Expenditures 44,708,470 13,994,768 30,713,702 31%- 44,708,470 Solid Waste and Recycling Fund Revenues 26,743,600 6,993,863 19,749,737 26%- 26,743,600 Expenditures 26,273,760 5,986,934 20,286,826 23%- 26,273,760 Enterprise Funds: Marine Fund Revenues 4,675,460 1,094,258 3,581,202 23%360,000 5,035,460 Expenditures 4,395,110 1,327,985 3,067,125 30%620,000 5,015,110 Airpark Fund Revenues 325,600 83,159 242,441 26%- 325,600 Expenditures 304,940 129,554 175,386 42%- 304,940 Clearwater Harbor Marina Fund Revenues 815,200 233,335 581,865 29%- 815,200 Expenditures 815,110 361,769 453,341 44%- 815,110 Parking Fund Revenues 6,935,540 1,372,077 5,563,463 20%- 6,935,540 Expenditures 5,395,890 1,554,654 3,841,236 29%96,394 5,492,284 Internal Service Funds: General Services Fund Revenues 5,561,310 1,038,170 4,523,140 19%206 5,561,516 Expenditures 5,561,310 1,383,690 4,177,620 25%206 5,561,516 Administrative Services Revenues 12,387,530 2,157,881 10,229,649 17%204 12,387,734 Expenditures 12,223,350 3,474,266 8,749,084 28%204 12,223,554 Garage Fund Revenues 20,176,620 4,019,092 16,157,528 20%390,222 20,566,842 Expenditures 20,176,620 7,252,800 12,923,820 36%390,222 20,566,842 Central Insurance Fund Revenues 27,172,480 5,721,328 21,451,152 21%- 27,172,480 Expenditures 27,151,320 6,668,724 20,482,596 25%- 27,151,320 1 FIRST QUARTER REVIEW AMENDED CITY MANAGER'S FISCAL YEAR 2018-19 REPORT PAGE # General Fund Operating Budget ..................................................................................................... 3 Utility Funds Operating Budget ...................................................................................................... 8 Other Enterprise Funds Operating Budgets ................................................................................. 13 Internal Service Funds Operating Budgets ................................................................................... 17 Capital Improvement Program Budget ........................................................................................ 21 Special Program Fund Budget ....................................................................................................... 35 Special Development Fund ........................................................................................................... 41 Administrative Change Orders ...................................................................................................... 45 Ordinances ..................................................................................................................................... 47 First Quarter budgets were projected in the following manner: All department expenditure budgets have been established on a month-to-month basis so that projects identified in the report are not simply time percentages applied to annual budgets but rather department director's judgment of month-to-month expenditures. This technique was also used for revenue projections. The actual and projected data contained in this review represents three months, October 1, 2018 through December 31, 2018. The adjustments, however, represent all data available at the time of the report, including action taken by the City Council after December 31, 2018. Definitions associated with the operating funds information is presented as follows: Definitions: Adopted Budget The budget as adopted by the City Council on September 20, 2018. Variance YTD Actual vs. Adopted Budget Difference between adopted budget and year to date actual. % YTD vs. Budget Percentage of adopted budget expended, year to date. Proposed Amendments Adjustments that have been approved by the City Council, made at the Manager’s discretion, and/or adjustments proposed based on First Quarter review. 2 Amended Budget Adding the Original Budget and Adjustments. Capital Improvement Projects The amended 2018/19 Capital Improvement Projects budget report is submitted for the City Council review. This review provides the opportunity to analyze the status of all active projects and present formal amendments to the project budget. The Capital Improvement and Special Program funds information is presented as follows: Definitions: Budget The budget as of October 1, 2018, which includes project budgets from prior years, which have not been completed. Amendment Amendments which have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed as a result of the First Quarter review. Revised Budget Adding columns one and two. Encumbrance Outstanding contract or purchase order commitment. Available Balance Difference between revised budget and expenditure plus encumbrance. Status C - project is completed Amend Ref Reference number for description of amendment. Increase/ (Decrease)Description Ad Valorem Taxes - At first quarter,approximately 68%of budgeted property tax revenues have been collected.This is as projected,most property tax payments are made with in the first six months of the fiscal year, no amendment is proposed at this time. - At first quarter,approximately 45%of budgeted local option, fuel and other taxes revenues have been collected.This is as anticipated due to most business tax receipts received with in the first few months of the fiscal year.No amendment is proposed. Other Permits and Fees - At first quarter,37%of budgeted other permits and fee revenues have been collected.This is due to better than projected building/sign permit revenues.No amendment is proposed at this time. Intergovernmental 143,669 First quarter intergovernmental revenues reflect collection of 20%of budgeted revenues,due to timing of receipts. Amendments include an increase of $143,669 to county Fire/EMS reimbursement revenue which is offset by expenditure increases in the Fire Department. Miscellaneous 1,543,149 At first quarter,miscellaneous revenues reflect collections of 77%of budgeted revenues.Amendments include an increase of $1,543,149 in surplus land sale revenues representing the sale of the old East Library and Damascus Road properties. 370 At first quarter,transfer in revenues reflect an increase of $370 to recognize safety award funding from the Central Insurance Fund. Local Option, Fuel & Other Taxes City of Clearwater General Fund Revenues First Quarter Amendments FY 2018/19 Transfers In 3 Increase/ (Decrease)Description City of Clearwater General Fund Revenues First Quarter Amendments FY 2018/19 First quarter amendments reflect a net surplus of $986,059 to General Fund reserves amendments,include the following allocations: 124,005 1)An appropriation of $124,005 from fund reserves to provide increased funding for the IAFF contract approved by the Council on December 6, 2018. 383,085 2)An appropriation of $383,085 from fund reserves to fund capital project C1909,City Hall Move as approved by the Council on November 15, 2018 and January 17, 2019. 50,000 3)An appropriation of $50,000 from fund reserves for a reimbursement grant to the Coast Guard Auxiliary BE SAFE Inc., as approved by the Council on December 6, 2018. (1,543,149) 4)At first quarter,the use of General Fund reserves is reduced by a revenue surplus of $1,543,149 representing revenues received from surplus land sales as noted above. (986,059) 701,129 Net General Fund Revenue Amendment Net Transfer (to) from Retained Earnings Transfer (to) from Surplus 4 Increase/ (Decrease)Description 30 At first quarter,the City Manager budget reflects an increase of $30 to employee recognition for receipt of the annual safety award.Offsetting revenues are reflected from the Central Insurance Fund. 12 At first quarter,the City Audit budget reflects an increase of $12 to employee recognition for receipt of the annual safety award.Offsetting revenues are reflected from the Central Insurance Fund. 27 At first quarter,the CRA Administration budget reflects an increase of $27 to employee recognition for receipt of the annual safety award.Offsetting revenues are reflected from the Central Insurance Fund. 177 At first quarter,the Finance budget reflects an increase of $177 to employee recognition for receipt of the annual safety award.Offsetting revenues are reflected from the Central Insurance Fund. 807,574 Budget amendments in the Fire Department reflect an increase of $807,574.Amendments include:1)An increase of $663,905 to fund the cost of the IAFF contract which was approved by Council on December 6,2018.This increase is offset by an allocation of $124,005 from fund reserves and a transfer of $539,900 from non-departmental.And 2)an increase of $143,669 to overtime which is offset by amendments recognizing increased fire revenues. 76 At first quarter,the Human Resources budget reflects an increase of $76 to employee recognition for receipt of the annual safety award.Offsetting revenues are reflected from the Central Insurance Fund. CRA Administration City Audit Finance Human Resources Fire City of Clearwater General Fund Expenditures First Quarter Amendments FY 2018/19 City Manager 5 Increase/ (Decrease)Description City of Clearwater General Fund Expenditures First Quarter Amendments FY 2018/19 48 At first quarter,the ORLS budget reflects an increase of $48 to employee recognition for receipt of the annual safety award.Offsetting revenues are reflected from the Central Insurance Fund. Non-Departmental (489,900) First quarter amendments to Non-Departmental include an increase of $50,000 to fund the reimbursement grant to the U.S.Coast Guard Auxiliary BE SAFE Inc.,and a transfer of $539,900 to the Fire Department to fund the IAFF agreement.Both of these amendments were approved by Council on December 6, 2018. Amendments reflect City Council approved interfund transfers to capital improvement projects as follows: 383,085 1)An allocation of $383,085 from fund reserves to capital project C1909,City Hall Move as approved by Council on November 15, 2018 and January 17, 2019 383,085 701,129 Net General Fund Expenditure Amendment Official Records and Legislative Services 6 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget General Fund Revenues Ad Valorem Taxes 60,858,200 41,512,206 19,345,994 68%- 60,858,200 Utility Taxes 15,188,200 3,074,997 12,113,203 20%- 15,188,200 Local Option, Fuel and Other Taxes 6,649,400 3,005,417 3,643,983 45%- 6,649,400 Franchise Fees 9,748,000 1,853,114 7,894,886 19%- 9,748,000 Other Permits & Fees 2,313,500 864,334 1,449,166 37%- 2,313,500 Intergovernmental 23,141,960 4,617,332 18,524,628 20%143,669 23,285,629 Charges for Services 15,290,960 2,739,023 12,551,937 18%- 15,290,960 Judgments, Fines and Forfeitures 1,184,000 353,998 830,002 30%- 1,184,000 Miscellaneous Revenues 2,375,800 2,037,837 337,963 86%1,543,149 3,918,949 Transfers In 11,100,610 2,063,278 9,037,332 19%370 11,100,980 Total Revenues 147,850,630 62,121,536 85,729,094 42%1,687,188 149,537,818 Transfer (to) from Surplus 288,370 - 288,370 0%(986,059) (697,689) Adjusted Revenues 148,139,000 62,121,536 86,017,464 42%701,129 148,840,129 General Fund Expenditures City Council 383,990 128,180 255,810 33%- 383,990 City Manager's Office 1,087,350 257,888 829,462 24%30 1,087,380 City Attorney's Office 1,746,160 397,855 1,348,305 23%- 1,746,160 City Auditor's Office 230,950 79,646 151,304 34%12 230,962 CRA Administration 410,030 114,920 295,110 28%27 410,057 Economic Development and Housing 1,921,310 654,539 1,266,771 34%- 1,921,310 Engineering 7,991,460 1,944,712 6,046,748 24%- 7,991,460 Finance 2,584,870 576,494 2,008,376 22%177 2,585,047 Fire 27,641,780 7,811,290 19,830,490 28%807,574 28,449,354 Human Resources 1,521,310 404,643 1,116,667 27%76 1,521,386 Library 7,439,790 1,984,944 5,454,846 27%- 7,439,790 Non-Departmental 14,239,940 11,365,592 2,874,348 80%(106,815) 14,133,125 Official Records and Legislative Svcs 1,123,770 255,663 868,107 23%48 1,123,818 Parks & Recreation 29,846,370 9,153,107 20,693,263 31%- 29,846,370 Planning & Development 6,151,040 1,445,133 4,705,907 23%- 6,151,040 Police 42,351,890 11,972,151 30,379,739 28%- 42,351,890 Public Communications 1,170,840 258,749 912,091 22%- 1,170,840 Public Utilities 296,150 63,521 232,629 21%- 296,150 Total Expenditures 148,139,000 48,869,029 99,269,971 33%701,129 148,840,129 For the three month period of October 1, 2018 - December 31, 2018 GENERAL FUND FIRST QUARTER REVIEW 7 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget WATER & SEWER FUND Water & Sewer Revenues: Charges for Service 87,465,240 21,064,826 66,400,414 24%- 87,465,240 Judgments, Fines and Forfeits 271,000 88,908 182,092 33%- 271,000 Miscellaneous 837,460 613,493 223,967 73%- 837,460 Transfers In - - - ~1,176 1,176 Fund Equity 15,149,390 - 15,149,390 0%- 15,149,390 Total Revenues 103,723,090 21,767,227 81,955,863 21%1,176 103,724,266 Water & Sewer Expenditures: Public Utilities Administration 1,635,240 338,597 1,296,643 21%1,176 1,636,416 Wastewater Collection 16,074,400 11,881,332 4,193,068 74%- 16,074,400 Public Utilities Maintenance 5,739,030 1,314,592 4,424,438 23%- 5,739,030 WPC / Plant Operations 33,961,510 25,138,412 8,823,098 74%- 33,961,510 WPC / Laboratory Operations 2,704,510 1,442,555 1,261,955 53%- 2,704,510 WPC / Industrial Pretreatment 920,550 172,925 747,625 19%- 920,550 Water Distribution 10,954,390 8,579,494 2,374,896 78%- 10,954,390 Water Supply 18,682,630 7,118,901 11,563,729 38%- 18,682,630 Reclaimed Water 2,894,330 1,262,360 1,631,970 44%- 2,894,330 Non-Departmental 10,156,500 - 10,156,500 0%- 10,156,500 Total Expenditures 103,723,090 57,249,168 46,473,922 55%1,176 103,724,266 Increase/ (Decrease)Amendment Description: Water and Sewer Fund Revenues:1,176 Water and Sewer Fund Expenditures:1,176 For the three month period of October 1, 2018 - December 31, 2018 UTILITY FUNDS FIRST QUARTER REVIEW At first quarter, anticipated revenues of the Water and Sewer Fund equal anticipated expenditures for fiscal year 2018/19. First quarter revenue amendments reflect an increase of $1,176 to transfer in revenues recognizing safety award funding from the Central Insurance Fund. First quarter expenditure amendments reflect an increase of $1,176 to employee recognition for receipt of the 4th quarter FY2018 safety award.Expenditures reflect 55%of total budget due to transfers to the Capital fund which happen in the first period of the year. 8 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2018 - December 31, 2018 UTILITY FUNDS FIRST QUARTER REVIEW STORMWATER FUND Stormwater Revenues: Charges for Service 18,336,780 4,606,334 13,730,446 25%- 18,336,780 Judgments, Fines and Forfeits 70,000 20,546 49,454 29%- 70,000 Miscellaneous 448,000 1,092,417 (644,417) 244%- 448,000 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 18,854,780 5,719,297 13,135,483 30%- 18,854,780 Stormwater Expenditures: Stormwater Management 12,280,060 8,170,076 4,109,984 67%- 12,280,060 Stormwater Maintenance 6,574,720 2,116,014 4,458,706 32%- 6,574,720 Total Expenditures 18,854,780 10,286,090 8,568,690 55%- 18,854,780 Increase/ (Decrease)Amendment Description: Stormwater Fund Revenues:- Stormwater Fund Expenditures:- At first quarter, anticipated revenues of the Stormwater Fund equal anticipated expenditures for fiscal year 2018/19. No amendments are proposed to Stormwater Fund revenues at first quarter. No amendments are proposed to Stormwater Fund expenditures at first quarter.Expenditures reflect 55%of total budget due to transfers to the Capital fund which happen in the first period of the year. 9 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2018 - December 31, 2018 UTILITY FUNDS FIRST QUARTER REVIEW GAS FUND Gas Revenues: Charges for Service 47,036,860 10,588,636 36,448,224 23%- 47,036,860 Judgments, Fines and Forfeits 132,000 37,713 94,287 29%- 132,000 Miscellaneous 448,990 218,944 230,046 49%- 448,990 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 47,617,850 10,845,292 36,772,558 23%- 47,617,850 Gas Expenditures: Administration & Supply 22,677,160 3,893,886 18,783,274 17%1,245,410 23,922,570 South Area Gas Operations 8,099,530 1,381,885 6,717,645 17%- 8,099,530 North Area Gas Operations 7,451,980 6,045,655 1,406,325 81%(1,245,410) 6,206,570 Marketing & Sales 6,479,800 2,673,342 3,806,458 41%- 6,479,800 Total Expenditures 44,708,470 13,994,768 30,713,702 31%- 44,708,470 Increase/ (Decrease)Amendment Description: Gas Fund Revenues:- Gas Fund Expenditures:- At first quarter, anticipated revenues of the Gas Fund exceed anticipated expenditures by $2,909,380 for fiscal year 2018/19. No amendments are proposed to Gas Fund revenues at first quarter. Amendments to Gas Fund expenditures reflect a net zero amendment to correct an Administration &Supply cost center included in error in the North Area Division. 10 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2018 - December 31, 2018 UTILITY FUNDS FIRST QUARTER REVIEW SOLID WASTE AND RECYCLING FUND Solid Waste Revenues: Other Permits and Fees 1,000 340 660 34%- 1,000 Charges for Service 23,659,000 5,899,573 17,759,427 25%- 23,659,000 Judgments, Fines and Forfeits 85,000 25,245 59,755 30%- 85,000 Miscellaneous 512,000 445,166 66,834 87%- 512,000 Transfers In - - - ~- - Solid Waste Revenues 24,257,000 6,370,324 17,886,676 26%- 24,257,000 Recycling Revenues: Other Permits and Fees 400 115 285 29%- 400 Intergovernmental - - - ~- - Charges for Service 2,295,000 587,200 1,707,800 26%- 2,295,000 Judgments, Fines and Forfeits 8,000 2,455 5,545 31%- 8,000 Miscellaneous 183,200 33,769 149,431 18%- 183,200 Transfers In - - - ~- - Recycling Revenues 2,486,600 623,539 1,863,061 25%- 2,486,600 Fund Equity - - - ~- - Total Revenues 26,743,600 6,993,863 19,749,737 26%- 26,743,600 Solid Waste Expenditures: Collection 18,633,870 4,178,039 14,455,831 22%- 18,633,870 Transfer 1,756,070 494,860 1,261,210 28%- 1,756,070 Container Maintenance 889,510 218,114 671,396 25%- 889,510 Administration 1,087,370 248,054 839,316 23%- 1,087,370 Solid Waste Expenditures 22,366,820 5,139,066 17,227,754 23%- 22,366,820 Recycling Expenditures: Residential 1,609,530 347,699 1,261,831 22%- 1,609,530 Multi-Family 440,920 97,850 343,070 22%- 440,920 Commercial 1,856,490 402,319 1,454,171 22%- 1,856,490 Recycling Expenditures 3,906,940 847,868 3,059,072 22%- 3,906,940 Total Expenditures 26,273,760 5,986,934 20,286,826 23%- 26,273,760 At first quarter, anticipated revenues of the Solid Waste and Recycling Fund exceed anticipated expenditures by $469,840 for fiscal year 2018/19. 11 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2018 - December 31, 2018 UTILITY FUNDS FIRST QUARTER REVIEW SOLID WASTE AND RECYCLING FUND (continued) Increase/ (Decrease)Amendment Description: Solid Waste and Recycling Fund Revenues:- Solid Waste and Recycling Fund Expenditures:- No amendments are proposed to Solid Waste and Recycling Fund revenues at first quarter. No amendments are proposed to Solid Waste and Recycling Fund expenditures at first quarter. 12 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget MARINE FUND Marine Revenues: Intergovernmental 4,500 - 4,500 0%- 4,500 Charges for Service 4,571,960 1,062,894 3,509,066 23%360,000 4,931,960 Judgments, Fines and Forfeits 3,000 540 2,460 18%- 3,000 Miscellaneous Revenue 96,000 30,823 65,177 32%- 96,000 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 4,675,460 1,094,258 3,581,202 23%360,000 5,035,460 Marine Expenditures: Marina Operations 4,395,110 1,323,855 3,071,255 30%582,430 4,977,540 Seminole Street Boat Ramp - 4,130 (4,130) ~37,570 37,570 Total Expenditures 4,395,110 1,327,985 3,067,125 30%620,000 5,015,110 Increase/ (Decrease)Amendment Description: Marine Fund Revenues:360,000 Marine Fund Expenditures:620,000 For the three month period of October 1, 2018 - December 31, 2018 ENTERPRISE FUNDS FIRST QUARTER REVIEW At first quarter, anticipated revenues of the Marine Fund exceed anticipated expenditures by $20,350 for fiscal year 2018/19. First quarter revenues in the Marine Fund reflect an increase of $360,000 to fuel sales to better project receipts anticipated for the year. First quarter expenditures in Marine Fund reflect the following amendments:1)a net zero amendment transferring $37,570 from Marine Operations to create a new cost center to separately account for expenditures at the Seminole Street Boat Ramp;and 2)a net increase of $620,000 to fuel for resale to better project anticipated expenditures for the year. 13 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2018 - December 31, 2018 ENTERPRISE FUNDS FIRST QUARTER REVIEW CLEARWATER HARBOR MARINA FUND Clearwater Harbor Marina Revenues: Intergovernmental - - - ~- - Charges for Service 795,000 222,464 572,536 28%- 795,000 Judgments, Fines and Forfeits 800 120 680 15%- 800 Miscellaneous Revenue 19,400 10,751 8,649 55%- 19,400 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 815,200 233,335 581,865 29%- 815,200 Clearwater Harbor Marina Expenditures Clearwater Harbor Marina Operations 815,110 361,769 453,341 44%- 815,110 Total Expenditures 815,110 361,769 453,341 44%- 815,110 Increase/ (Decrease)Amendment Description: Clearwater Harbor Marina Fund Revenues:- Clearwater Harbor Marina Fund Expenditures:- At first quarter, anticipated revenues of the Clearwater Harbor Marina Fund exceed anticipated expenditures by $90 for fiscal year 2018/19. No amendments are proposed to Clearwater Harbor Marina Fund revenues at first quarter. No amendments are proposed to Clearwater Harbor Marina Fund expenditures at first quarter.Expenditures reflect 44%of total budget due to transfers to the Capital fund which happen in the first period of the year. 14 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2018 - December 31, 2018 ENTERPRISE FUNDS FIRST QUARTER REVIEW AIRPARK FUND Airpark Revenues: Intergovernmental - - - ~- - Charges for Service 20,000 3,636 16,364 18%- 20,000 Miscellaneous Revenue 305,600 79,523 226,077 26%- 305,600 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 325,600 83,159 242,441 26%- 325,600 Airpark Expenditures: Airpark Operations 304,940 129,554 175,386 42%- 304,940 Total Expenditures 304,940 129,554 175,386 42%- 304,940 Increase/ (Decrease)Amendment Description: Airpark Fund Revenues:- Airpark Fund Expenditures:- At first quarter, anticipated revenues of the Airpark Fund exceed anticipated expenditures by $20,660 for fiscal year 2018/19. No amendments are proposed to Airpark Fund revenues at first quarter. No amendments are proposed to Airpark Fund expenditures at first quarter.Expenditures reflect 42%of total budget due to transfers to the Capital fund which happen in the first period of the year. 15 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget For the three month period of October 1, 2018 - December 31, 2018 ENTERPRISE FUNDS FIRST QUARTER REVIEW PARKING FUND Parking Revenues: Charges for Service 6,083,090 1,134,802 4,948,288 19%- 6,083,090 Judgments, Fines and Forfeits 650,450 149,198 501,252 23%- 650,450 Miscellaneous Revenue 202,000 88,078 113,922 44%- 202,000 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 6,935,540 1,372,077 5,563,463 20%- 6,935,540 PARKING FUND EXPENDITURES Engineering/Parking System 3,809,330 1,159,376 2,649,954 30%96,394 3,905,724 Engineering/Parking Enforcement 650,450 135,105 515,345 21%- 650,450 Parks & Rec/Beach Guards 936,110 260,173 675,937 28%- 936,110 Total Expenditures 5,395,890 1,554,654 3,841,236 29%96,394 5,492,284 Increase/ (Decrease)Amendment Description: Parking Fund Revenues:- Parking Fund Expenditures:96,394 At first quarter, anticipated revenues of the Parking Fund exceed anticipated expenditures by $1,443,256 for fiscal year 2018/19. No amendments are proposed to Parking Fund revenues at first quarter. First quarter expenditure amendments reflect a net increase of $96,394 to payment to agencies to fund the enhanced Jolley Trolley spring break service as approved by the Council on January 17, 2019. 16 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget GENERAL SERVICES FUND General Services Revenues: Charges for Service 5,522,310 964,687 4,557,623 17%- 5,522,310 Miscellaneous Revenues 39,000 73,482 (34,482) 188%- 39,000 Transfers In - - - ~206 206 Fund Equity - - - ~- - Total Revenues 5,561,310 1,038,170 4,523,140 19%206 5,561,516 General Services Expenditures: Administration 403,460 107,778 295,682 27%38 403,498 Building & Maintenance 5,157,850 1,275,912 3,881,938 25%168 5,158,018 Total Expenditures 5,561,310 1,383,690 4,177,620 25%206 5,561,516 Increase/ (Decrease)Amendment Description: General Services Fund Revenues:206 General Services Fund Expenditures:206 At first quarter, anticipated revenues of the General Services Fund equal anticipated expenditures for fiscal year 2018/19. At first quarter,General Services Fund revenues reflect an increase of $206.00 to transfer-in revenues recognizing safety award funding from the Central Insurance Fund. At first quarter,General Services Fund expenditures reflect an increase of $206.00 to employee recognition for receipt of the 1st quarter FY19 safety award. INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For the three month period of October 1, 2018 - December 31, 2018 17 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For the three month period of October 1, 2018 - December 31, 2018 ADMINISTRATIVE SERVICES FUND Administrative Services Revenues: Charges for Service 12,238,530 2,104,919 10,133,611 17%- 12,238,530 Miscellaneous Revenues 149,000 52,962 96,038 36%- 149,000 Transfers In - - - ~204 204 Fund Equity - - - ~- - Total Revenues 12,387,530 2,157,881 10,229,649 17%204 12,387,734 Administrative Services Expenditures: Info Tech / Admin 396,450 99,530 296,920 25%204 396,654 Info Tech / Network Svcs 3,983,890 1,182,576 2,801,314 30%- 3,983,890 Info Tech / Software Applications 2,996,710 1,077,666 1,919,044 36%- 2,996,710 Info Tech / Telecommunications 840,730 150,441 690,289 18%- 840,730 Public Comm / Courier 191,310 22,255 169,055 12%- 191,310 Clearwater Customer Service 3,814,260 941,798 2,872,462 25%- 3,814,260 Total Expenditures 12,223,350 3,474,266 8,749,084 28%204 12,223,554 Increase/ (Decrease)Amendment Description: Administrative Services Fund Revenues:204 Administrative Services Fund Expenditures:204 At first quarter,Administrative Services Fund expenditures reflect an increase of $204.00 to employee recognition for receipt of the annual safety award. At first quarter,Administrative Services Fund revenues reflect an increase of $204.00 to transfer-in revenues recognizing safety award funding from the Central Insurance Fund. At first quarter, anticipated revenues of the Administrative Services Fund exceed anticipated expenditures by $164,180 for fiscal year 2018/19. 18 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For the three month period of October 1, 2018 - December 31, 2018 GARAGE FUND Garage Fund Revenues Charges for Service 18,397,890 3,959,093 14,438,797 22%- 18,397,890 Miscellaneous Revenues 733,000 59,999 673,001 8%- 733,000 Transfers In - - - ~222 222 Fund Equity 1,045,730 - 1,045,730 0%390,000 1,435,730 Total Revenues 20,176,620 4,019,092 16,157,528 20%390,222 20,566,842 Garage Fund Expenditures: Fleet Maintenance 17,350,000 5,448,523 11,901,477 31%390,210 17,740,210 Radio Communications 2,826,620 1,804,277 1,022,343 64%12 2,826,632 Total Expenditures 20,176,620 7,252,800 12,923,820 36%390,222 20,566,842 Increase/ (Decrease)Amendment Description: Garage Fund Revenues:390,222 Garage Fund Expenditures:390,222 At first quarter, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2018/19. At first quarter,Garage Fund revenues reflect an increase of $222.00 to transfer-in revenues recognizing safety award funding from the Central Insurance Fund;and an allocation of $390,000 of Garage Fund Reserves to fund the Fleet Management project as approved by Council on January 17, 2019. Garage fund expenditures reflect an increase of $222.00 to employee recognition for receipt of the 1st quarter FY19 safety award;and a transfer of $390,000 to capital project 366-94246,Fleet Management and Mapping,as approved by the Council on January 17,2019. Expenditures reflect 36%of total budget due to transfers to the Capital fund which happen in the first period of the year. 19 2018/19 Variance %2018/19 Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended Budget Actual Adopted Bud Budget Amendment Budget INTERNAL SERVICE FUNDS FIRST QUARTER REVIEW For the three month period of October 1, 2018 - December 31, 2018 CENTRAL INSURANCE FUND Central Insurance Revenues: Charges for Service 26,645,480 5,474,843 21,170,637 21%- 26,645,480 Miscellaneous Revenues 527,000 246,485 280,515 47%- 527,000 Transfers In - - - ~- - Fund Equity - - - ~- - Total Revenues 27,172,480 5,721,328 21,451,152 21%- 27,172,480 Central Insurance Expenditures: Finance / Risk Management 499,900 60,555 439,345 12%- 499,900 HR / Employee Benefits 399,550 85,135 314,415 21%- 399,550 HR / Employee Health Clinic 1,752,040 288,319 1,463,721 16%- 1,752,040 Non-Departmental 24,499,830 6,234,715 18,265,115 25%- 24,499,830 Total Expenditures 27,151,320 6,668,724 20,482,596 25%- 27,151,320 Increase/ (Decrease)Amendment Description: Central Insurance Fund Revenues:- Central Insurance Fund Expenditures:- At first quarter, anticipated revenues of the Central Insurance Fund exceed anticipated expenditures by $21,160 for fiscal year 2018/19. No amendments are proposed to Central Insurance Fund revenues at first quarter. No amendments are proposed to Central Insurance Fund expenditures at first quarter. 20 CAPITAL IMPROVEMENT FUND First Quarter Summary FY 2018/19 21 The amended 2018/19 Capital Improvement Program budget report is submitted for the City Council's First quarter review. The net proposed amendment is a budget increase in the amount of $5,811,509. This review provides the opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases encompassed within this review are as follows: The City Council did not previously approve the following capital improvement budget activity: ➢ McMullen Tennis Complex - To record a budget decrease of $100,000.00 in Other State Grant revenue. ➢ Sanitary Sewer Extension - To record a budget decrease of $500,000.00 in FDEP Grant revenue. ➢ Sanitary Sewer Repair and Replacement - To record a budget increase of $36,585.00 in Pinellas County interlocal reimbursement revenue. ➢ Reverse Osmosis Plant Expansion #1 - To record a budget increase of $16,878.40 in Department of Health Grant revenue. All significant budget increases that have been previously approved by the City Council are listed below: Project Council Budget Increase Approval Ruth Eckerd Hall 5,500,000 08/16/17 Fleet Management & Mapping 390,000 01/17/19 City Hall Move 383,085 01/17/19 Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment Rescue Vehicle 1 316-91236 11,000 * To record a budget increase of $11,000.00 of Lease Purchase revenue.This was approved by the City Council on October 4, 2018.11,000 Clearwater Beach Fire Station - CLOSE PROJECT 2 315-91269 (6,372,693) To record a budget transfer of $6,372,692.83 of Infrastructure Sales Tax (Penny)revenue to project FD00190001,Fire Station 46 -Beach for conversion to new project accounting software.This project will be closed. (6,372,693) Fire Station 46 - Beach - NEW PROJECT 3 FD00190001 6,372,693 To record a budget transfer of $6,372,692.83 of Infrastructure Sales Tax (Penny)revenue from project 315- 91269, Clearwater Beach Fire Station. 6,372,693 Beach Guard Facility Maintenance - CLOSE PROJECT 4 335-93403 (108,239) To record a budget transfer of $108,238.77 of Parking Fund revenue to project ENGF190002,Beach Guard Towers for conversion to new project accounting software. This project will be closed.(108,239) Beach Guard Towers - NEW PROJECT 5 ENGF190002 108,239 To record a budget transfer of $108,238.77 of Parking Fund revenue from project 335-93403,Beach Guard Facility Maintenance.108,239 Dock Replacement and Repair - CLOSE PROJECT 6 332-93419 (55,120) To record a budget transfer of $55,120.46 of Marina Fund revenue to project M1902,Marine Facility Maint Dock R&R.This project is being closed into a new project for all marina maintenance. (55,120) Marine Facility Dredging & Maintenance - CLOSE PROJECT 7 332-93421 (84,850) To record a budget transfer of $84,849.76 of Marina Fund revenue to project M1902,Marine Facility Maint Dock R&R.This project is being closed into a new project for all marina maintenance. (84,850) CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2018/19 22 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2018/19 Marine Facility Maint Dock R&R - NEW PROJECT 8 332-M1902 139,970 To record a budget transfer of $55,120.46 of Marina revenue from project 332-93419,Dock Replacement & Repair and $84,849.76 of Marina revenue from project 332-93421, Marine Facility Dredging & Maint. 139,970 McMullen Tennis Complex 9 315-93612 35,900 142,203 To record a net budget increase of $178,102.63 representing the following transfers:$42,202.63 of General Fund revenue from project 315-93655,Joe DiMaggio Sports Complex;$100,000.00 of Infrastructure Sales Tax (Penny)revenue from project 315-93653, Countryside Community Park Renovation; and $35,900.00 of Recreation Facility Impact Fees from the Special Development Fund.This was approved by City Council on January 17, 2019. (100,000) * To record a budget decrease of $100,000.00 of Other State Grants to bring the budget in line with anticipated receipts.78,103 Marina District Boardwalk & Entry Nodes 10 315-93639 (79,580) To record a budget transfer of $79,580.00 of General Fund revenue to project 315-93646,Restroom Expansion- Barefoot Beach House. (79,580) Restroom Expansion-Barefoot Beach House 11 315-93646 79,580 To record a budget transfer of $79,580.00 of General Fund revenue from project 315-93639,Marina District Boardwalk & Entry Nodes. 79,580 Countryside Community Park Renovation 12 315-93653 (74,782) To record the following transfers:of $25,218.22 of General Fund revenue from project 315-93655,Joe DiMaggio Sports Complex;and $100,000.00 of Infrastructure Sales Tax (Penny)revenue to project 315- 93612,McMullen Tennis Complex.This was approved by City Council on January 17, 2019.(74,782) 23 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2018/19 Joe DiMaggio Sports Complex 13 315-93655 (67,421) To record a budget transfer of $42,202.63 of General Fund revenue to project 315-93612,McMullen Tennis Complex;and $25,218.22 to project 315-93653, Countryside Community Park Renovtion.This was approved by City Council on January 17, 2019.(67,421) Clearwater Beach Infrastructure Repair & Improvement 14 315-93672 38,060 * To record a budget increase of $38,060.25 of Insurance Proceeds reimbursed for Hurricane Irma damage.This will bring the budget in line with actual revenues.38,060 Fleet Management & Mapping 15 366-94246 390,000 To record a budget increase of $390,000.00 of Garage Fund reserves.This was approved by City Council on January 17, 2019.390,000 Network Infrastructure & Server R&R - CLOSE PROJECT 16 355-94814 (914,238) To record a budget transfer of $843,190.63 of Lease Purchase proceeds to project 355-L1908,Network Infrastructure &Server R&R;and transfer of $71,047.50 of Administrative Services revenue to project 355-M1912, Network Infrastructure &Server R&R.This project will be closed.(914,238) Network Infrastructure & Server R&R (lease) - NEW PROJECT 17 355-L1908 843,191 To record a budget transfer of $843,190.63 of Lease Purchase proceeds from project 355-94814,Network Infrastructure & Server R&R. 843,191 Network Infrastructure & Server R&R - NEW PROJECT 18 355-M1912 71,048 To record a budget transfer of $71,047.50 of Administrative Services revenue from project 355-94814, Network Infrastructure & Server R&R. 71,048 IT Disaster Recovery - CLOSE PROJECT 19 355-94824 (225,396) To record a budget transfer of $165,395.76 of Lease Purchase proceeds to project 355-L1907,IT Disaster Recovery;and a budget transfer of $60,000.00 of Admin Services Fund revenue to project 355-M1911,IT Disaster Recovery. This project will be closed.(225,396) 24 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2018/19 IT Disaster Recovery (lease) - NEW PROJECT 20 355-L1907 165,396 To record a budget transfer of $165,395.76 of Lease Purchase proceeds from project 355-94824,IT Disaster Recovery. 165,396 IT Disaster Recovery - NEW PROJECT 21 355-M1911 60,000 To record a budget transfer of $60,000.00 of Admin Services Fund revenue from project 355-94824,IT Disaster Recovery. 60,000 Telecommunication Upgrade - CLOSE PROJECT 22 355-94827 (269,047) To record a budget transfer of $269,047.25 of Lease Purchase proceeds to project L1906,Telecommunications Upgrade. This project will be closed.(269,047) Telecommunication Upgrade (lease) - NEW PROJECT 23 355-L1906 269,047 To record a budget transfer of $269,047.25 of Lease Purchase proceeds from project 94827, Telecommunications Upgrade. 269,047 Feasibility Studies/Evaluations - Sewer System 24 327-96218 (2,127,554) To record a budget transfer of $2,127,554.00 of Utility Renewal and Replacement revenue to project 327-96665, Sanitary Sewer Repair and Replacement.This was approved by City Council on January 17, 2019.(2,127,554) Line Relocation Pinellas Capitalized 25 323-96374 (500,000) To record a budget transfer of $500,000.00 of Gas revenue to project 323-96381,Line Relocation Pasco - Capitalized.(500,000) Line Relocation Pasco Capitalized 26 323-96381 500,000 To record a budget transfer of $500,000.00 of Gas revenue from project 323-96374,Line Relocation -Pinellas Capitalized.500,000 Expanded Energy Conservation 27 323-96386 500,000 To record a budget transfer of $500,000.00 of Gas revenue from project 323-96391,Gas System -Pasco Building.500,000 Natural Gas Vehicle 28 323-96387 950,000 To record a budget transfer of $950,000.00 of Gas revenue from project 323-96391,Gas System -Pasco Building.This was approved by City Council on February 7, 2019.950,000 25 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2018/19 Gas System - Pasco Building 29 323-96391 (950,000) To record a budget transfer of $950,000.00 of Gas revenue to project 323-96387,Natural Gas Vehicle.This was approved by City Council on February 7, 2019. (500,000) To record a budget transfer of $500,000.00 of Gas revenue to project 323-96386,Expanded Energy Conservation. (1,450,000) Sanitary Sewer Extension 30 321-96630 (500,000)* To record a budget decrease of $500,000 in grant revenue to bring the budget in line with anticipated receipts.(500,000) Sanitary Utility Relocation 31 327-96634 (500,000) To record a budget transfer of $500,000.00 of Utility R&R revenue to project 327-96665,Sanitary Sewer Repair and Replacement.This was approved by City Council on January 17, 2019.(500,000) Water Pollution Control R&R 32 327-96664 (3,000,000) To record a budget transfer of $3,000,000.00 of Utility R&R revenue to project 327-96665,Sanitary Sewer Repair and Replacement.This was approved by City Council on October 18, 2018. (3,600,000) To record budget transfers of Utility R&R revenue which total $3,600,000.00 to the following projects: $1,200,000.00 to project 327-M1905,Marshall Street Plant R&R;$1,200,000.00 to project 327-M1906, Northeast Plant R&R;and $1,200,000.00 to project 327- M1907, East Street Plant R&R.(6,600,000) Marshall Street Plant R&R - Maintenance 33 327-M1905 1,200,000 To record a budget transfer of $1,200,000.00 in Utility R&R revenue from project 327-96664 Water Pollution Control R&R.1,200,000 Northeast Plant R&R - Maintenance 34 327-M1906 1,200,000 To record a budget transfer of $1,200,000.00 in Utility R&R revenue from project 327-96664 Water Pollution Control R&R.1,200,000 26 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2018/19 East Plant R&R - Maintenance 35 327-M1907 1,200,000 To record a budget transfer of $1,200,000.00 in Utility R&R revenue from project 327-96664 Water Pollution Control R&R.1,200,000 Sanitary Sewer Repair and Replacement 36 327-96665 3,000,000 To record a budget transfer of $3,000,000.00 of Utility R&R revenue from project 327-96664,WPC Repair and Replacement.This was approved by City Council on October 18, 2018. 2,627,554 To record budget transfers of Utility R&R revenue which total $2,627,554.00 from the following projects: $2,127,553.61 from project 327-96218,Feasibility Studies/Evaluations;and $500,000.00 from project 327- 96634,Sanitary Utility Relocation.This was approved by City Council on January 17, 2019. 321-96665 36,585 * To record a budget increase of $36,585.00 for Pinellas County Interlocal Agreement reimbursement to bring the budget in line with anticipated receipts.5,664,139 Water System R&R Maintenance 37 327-96721 (2,318,851) To record budget transfers of Utility R&R revenue which total $2,318,850.79 to the following projects: $1,000,000.00 to 327-M1908,RO#1 R&R;$1,000,000.00 to project 327-M1909,RO#2 R&R;and $318,850.79 to project 327-M1910, WTP R&R.(2,318,851) Reverse Osmosis Plant #1 R&R - Maintenance 38 327-M1908 1,000,000 To record a budget transfer of $1,000,000.00 in Utility R&R revenue from project 327-96721 Water System R&R Maintenance.1,000,000 Reverse Osmosis Plant #2 R&R - Maintenance 39 327-M1909 1,000,000 To record a budget transfer of $1,000,000.00 in Utility R&R revenue from project 327-96721 Water System R&R Maintenance.1,000,000 27 * indicates budget amendment only Increase/ Amdmt Project (Decrease)Transfer Net Budget #Number Amount Amount Description Amendment CAPITAL IMPROVEMENT FUND First Quarter Amendments FY 2018/19 Water Treatment Plant #3 R&R - Maintenance 40 327-M1910 318,851 To record a budget transfer of $318,850.79 in Utility R&R revenue from project 327-96721 Water System R&R Maintenance.318,851 Reverse Osmosis Plant Expansion Res #1 41 321-96764 16,878 * To record a budget increase of $16,878.40 for Department of Health grant to bring the budget in line with anticipated receipts.16,878 City Hall Move - NEW PROJECT 42 315-C1909 383,085 To establish the project budget and record an increase of $383,085.00 of General Fund revenue,as approved by City Council on November 15, 2018 and January 17, 2019.383,085 Allen's Creek Improvement 43 ENST180002 800,000 To record a budget transfer of $800,000.00 of Stormwater revenue,from project ENST180006,Alligator Creek.This was approved by City Council on March 7, 2019. 800,000 Alligator Creek 44 ENST180006 (800,000) To record a budget transfer of $800,000.00 of Stormwater revenue,to project ENST180002,Allen's Creek.This was approved by City Council on March 7, 2019. (800,000) Ruth Eckerd Hall 45 315-C1904 5,500,000 * To record a budget increase of $5,500,000.00 grant revenue from the Pinellas County Tourist Development Council for the reimbursement agreement with REH.This was approved by City Council August 16, 2017.5,500,000 5,811,509 - 5,811,509 Crest Lake Park Improvements 315-93650 900,000 To transfer Infrastructure Sales Tax (Penny)revenue back to the Special Development Fund.This project is being funded with BP Deepwater Horizon settlement funds, returning Penny funds allocated in previous years. TOTAL INTERFUND TRANSFERS:900,000 TOTAL BUDGET INCREASE /(DECREASE) INTERFUND TRANSFERS 28 * indicates budget amendment only CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018 Budget Revised Project Open Available Amend Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref Police Protection 91150 Range Improvements 2,845,426 2,845,426 2,843,395 - 2,031 P1802 Police Equipment Replacement 349,698 349,698 - - 349,698 P1803 Command Bus Refurbishment 200,000 200,000 200,000 P1901 Lift Station - PD Sub-Station 300,000 300,000 300,000 PD00180001 Police District 3 Sub Station 200,000 200,000 41,890 13,553 144,557 Sub-Total 3,895,124 - 3,895,124 2,885,285 13,553 996,286 Fire Protection 91218 Fire Engine Replacement 2,813,786 2,813,786 2,474,621 317,047 22,119 91221 EMS Capital Equipment 1,165,710 1,165,710 1,031,480 - 134,230 91229 Replace & Upgrade Airpacks 1,928,350 1,928,350 1,698,658 - 229,692 91236 Rescue Vehicle 1,584,604 11,000 1,595,604 1,373,604 200,000 22,000 1 91244 Aerial Truck 1,300,000 1,300,000 1,285,845 8,739 5,416 91257 AED Program 215,810 215,810 132,350 - 83,460 91259 Radio Replacements 1,519,640 1,519,640 1,519,353 - 287 91260 Thermal Imaging Cameras 219,050 219,050 115,711 - 103,339 91261 Personal Protection Equipment 1,896,110 1,896,110 1,718,753 - 177,357 91262 SCBA Upgrade - Fill Station 125,000 125,000 82,366 - 42,634 91263 Extrication Tools 112,000 112,000 34,803 53,440 23,758 91264 Fire Hose Replacement 405,540 405,540 256,807 - 148,733 91268 Countryside Fire Station 3,932,566 3,932,566 3,708,953 - 223,613 91269 Clearwater Beach Fire Station 6,372,693 (6,372,693) 0 - - 0 C 2 91271 Fire Boat 900,000 900,000 619,808 - 280,192 91272 Old Fire Station 45 Demolition 100,000 100,000 21,697 - 78,303 91273 Lakeview Fire Station 4,198,460 4,198,460 - - 4,198,460 FD190001 Fire Station 46 - Beach - 6,372,693 6,372,693 1,698 - 6,370,995 3 G1803 Video Teleconferencing Equipment 373,982 373,982 - - 373,982 Sub-Total 29,163,301 11,000 29,174,301 16,076,507 579,226 12,518,568 Major Street & Sidewalk Maintenance ENRD180001 Druid Road Trail 3,483,646 3,483,646 2,333,319 1,078,279 72,049 ENRD180002 Bridge Maintenance & Improvements 6,872,527 6,872,527 45,693 38,439 6,788,396 ENRD180003 Traffic Calming 1,585,031 1,585,031 252,863 128,799 1,203,369 ENRD180004 Streets and Sidewalks 10,992,253 10,992,253 4,281,399 1,724,294 4,986,561 ENGF180001 Downtown Streetscaping 6,735,405 6,735,405 121,019 36,060 6,578,326 Sub-Total 29,668,862 - 29,668,862 7,034,292 3,005,870 19,628,700 Intersections ENRD180005 City-Wide Intersection Improvement 2,304,750 2,304,750 732,342 200,940 1,371,468 ENRD180006 Traffic Signal 776,311 776,311 200,291 13,724 562,296 ENRD180007 Traffic Safety Infrastructure 1,064,265 1,064,265 132,227 932,038 Sub-Total 4,145,326 - 4,145,326 1,064,860 214,664 2,865,802 Parking ENPK180001 Parking Lot Resurfacing 908,476 - 908,476 - - 908,476 ENPK180002 Parking Lot Improvement 1,028,802 - 1,028,802 16,611 - 1,012,191 ENPK180003 Parking Facilities 1,007,348 - 1,007,348 92,100 - 915,248 Sub-Total 2,944,626 - 2,944,626 108,712 - 2,835,914 Miscellaneous Engineering ENGF180002 Downtown Intermodal 924,756 924,756 - 924,756 ENGF180003 Miscellaneous Engineering 239,146 239,146 9,700 229,446 92842 U.S. 19 Wayfinding Project 1,450,000 1,450,000 172,059 3,760 1,274,181 ENGF180004 Survey Equipment Replacement 14,288 14,288 - 14,288 92845 Clearwater Beach Transit Center 260,074 260,074 260,074 - 0 Sub-Total 2,888,264 - 2,888,264 441,832 3,760 2,442,672 Actual Expenditures 29 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018 Budget Revised Project Open Available Amend Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures Land Acquisition 93133 Park Land Acquisition 1,331,351 1,331,351 1,331,119 - 232 Sub-Total 1,331,351 - 1,331,351 1,331,119 - 232 Park Development 93203 Carpenter Field-Infras Rep/Improve 572,817 572,817 513,592 4,730 54,495 93205 Brighthouse Field Infrastructure Imp 3,182,272 3,182,272 2,563,424 347,639 271,209 93247 Fitness Equipment Replacement 425,000 425,000 341,970 8,537 74,493 93251 Morningside Rec Ctr Replacement 7,165,000 7,165,000 6,851,451 209,400 104,149 93263 Public Art Maintenance 1,498 1,498 1,173 - 325 93271 Swimming Pool R&R 1,111,876 1,111,876 892,139 12,496 207,241 93272 Bicycle Paths-Bridges 5,858,833 5,858,833 3,698,116 3,500 2,157,217 93278 Long Center Infra Repairs 2,058,283 2,058,283 1,737,023 5,507 315,753 93286 Parking Lot/Bike Path Rsr/Imprv 853,506 853,506 636,471 12,296 204,738 93602 Sp Events Equip Rep & Rplcmnt 330,000 330,000 297,214 - 32,786 93604 Brdwlks & Docks Rep & Rplcmnt 545,000 545,000 465,282 38,610 41,109 93608 Miscellaneous Minor Public Art 295,543 295,543 177,198 - 118,345 93612 McMullen Tennis Complex 800,000 78,103 878,103 33,969 12,626 831,508 9 93618 Miscellaneous Park & Rec Contract 285,000 285,000 261,841 700 22,459 93620 Sports Field Lighting 415,000 415,000 65,261 - 349,739 ENGF180007 Phillip Jones Park Renovations 224,726 224,726 792 - 223,934 93633 Pier 60 Park & Bchwlk Repair and Improv 939,377 939,377 718,910 20,118 200,348 93634 Concrete Sidewalk & Pad Repair 308,176 308,176 254,466 - 53,710 93635 Park Amenity Purch & Rplcmnt 822,800 822,800 617,450 33,150 172,200 93636 Tennis Court Resurfacing 705,310 705,310 261,784 66,325 377,201 93637 Playground & Fitness Purch & Rplc 862,079 862,079 601,862 47,565 212,652 93638 Fencing Replacement Program 659,664 659,664 542,574 - 117,090 93639 Marina Dist Boardwalk & Entry Node 831,510 (79,580) 751,930 750,247 1,683 (0) 10 93642 Phillip-Jones Restroom/Concession 507,944 507,944 157,984 7,266 342,694 93646 Rest Rm Expan-Barefoot Bch House 401,000 79,580 480,580 284,720 4,541 191,319 93648 Moccasin Lake Park Master Plan 958,249 958,249 905,168 16,710 36,371 93652 Countryside Plex Restroom/Concession 2,950,000 2,950,000 244,845 450,189 2,254,966 93653 Countryside Community Park Reno 100,000 (74,782) 25,218 25,218 - - C 12 93654 Recreation Centers Infrastructure Repairs 400,000 400,000 23,351 - 376,649 93655 J.D. Sports Complex Multipurpose Fields 1,845,924 (67,421) 1,778,503 1,778,503 - - C 13 93661 Frank Tack Parking Lot 399,500 399,500 - - 399,500 93665 Youth Sports Field Renovations 70,297 70,297 49,162 13,948 7,187 93666 Woodgate Park Renovations 450,000 450,000 - - 450,000 93667 Del Oro Park Renovations 450,000 450,000 - - 450,000 93668 Showmaster Portable Stage 200,000 200,000 - - 200,000 93669 North East Coachman Park Renovations 300,000 300,000 - - 300,000 93670 Articulating Boom Lift 62,000 62,000 51,450 - 10,550 93672 Clearwater Beach Infrast Repairs & Improve 300,000 38,060 338,060 279,640 - 58,421 14 93673 Jack Russell Stadium Improvements 989,066 989,066 421,709 - 567,357 C1902 Long Center Parking Improvements 550,000 550,000 - - 550,000 C1903 Phillies Entrance Sign 150,000 150,000 - - 150,000 C1904 Ruth Eckerd Hall 2,500,000 5,500,000 8,000,000 2,750,138 5,249,862 45 L1901 P&R Vehicle and Equipment Additions 146,110 146,110 57,142 68,441 20,526 M1901 Countryside Sports Complex Renovation 50,000 50,000 50,000 PRAF180001 Eddie C. Moore Softball Complex Reno 790,000 - 790,000 14,780 646,745 128,475 Sub-Total 43,823,360 5,473,960 49,297,320 29,328,016 2,032,724 17,936,580 30 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018 Budget Revised Project Open Available Amend Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures Marine Facilities 93403 Beach Guard Facility Maintenance 348,292 (108,239) 240,053 240,053 - 0 C 4 ENGF190002 Beach Guard Tower - 108,239 108,239 - - 108,239 5 93410 Clwr Harbor Marina Maintenance 220,000 220,000 128,871 - 91,129 ENGF180006 City-wide Docks and Seawall 1,786,739 1,786,739 952,134 18,469 816,136 93415 Waterway Maintenance 410,000 410,000 255,610 - 154,390 93418 Utilities Services Replacement 377,714 377,714 159,186 14,200 204,328 93419 Dock Replacement & Repair 166,727 (55,120) 111,607 111,606 - 0 C 6 93420 Fuel System R & R 122,752 122,752 92,000 - 30,751 93421 Marine Facilities Dredging & Maint 158,715 (84,850) 73,865 73,865 - (0) C 7 93422 Dredging of City Waterways 946,204 946,204 483,487 - 462,717 ENGF180014 Seminole Boat Launch Improvements 6,752,000 6,752,000 4,292 - 6,747,708 93499 Pier 60/Sailing Center Maintenance 421,952 421,952 278,612 - 143,340 C1905 Beach Marina Upgrade 300,000 300,000 - - 300,000 C1906 Clearwater Harbor Marina Repl & Upgrade 106,000 106,000 - - 106,000 M1902 Marine Facility Maintenance Dock R&R 75,000 139,970 214,970 12,980 - 201,991 8 Sub-Total 12,192,095 - 12,192,095 2,792,698 32,669 9,366,729 Airpark 94817 Airpark Maintenance & Repair 219,000 219,000 178,336 - 40,664 94886 Clearwater Airpark Masterplan Update 110,000 110,000 94,426 14,899 675 94894 Ground Support Equipment Upgrade 100,000 100,000 54,560 - 45,440 G1901 Replace Hangar C 1,200,000 1,200,000 - - 1,200,000 Sub-Total 1,629,000 - 1,629,000 327,322 14,899 1,286,779 Libraries 93527 Books & Other Lib Mat - II 7,796,601 7,796,601 7,552,052 - 244,549 93530 Consolidated Eastside/SPC Library 6,250,000 6,250,000 5,295,731 - 954,269 93532 Library Maker Space Maint. & Upgrade 174,480 174,480 106,626 - 67,854 93533 Main Library Upgrade - Alt. Usage 298,850 298,850 298,850 - - 93534 Library FF&E Repair & Replace 225,000 225,000 100,771 - 124,229 93535 Countryside Library Demolition 75,000 75,000 - - 75,000 Sub-Total 14,819,931 - 14,819,931 13,354,030 - 1,465,901 Garage 94233 Motorized Equip-Cash II 1,796,856 1,796,856 1,709,988 37,485 49,383 94238 Police Vehicles 3,301,001 3,301,001 2,843,887 58,140 398,974 94241 Motorized Equipment Replace - L/P 41,120,392 41,120,392 34,115,627 3,450,739 3,554,026 94244 Misc Vehicle Additions- Gen Serv 56,237 56,237 56,237 - - C 94246 Fleet Management & Mapping 320,000 390,000 710,000 - - 710,000 15 94627 Misc Budgetary Vehicle Addition 125,799 125,799 124,950 - 849 C1901 Beach Radio Tower 852,370 852,370 - - 852,370 GSFL180001 Fleet Facility R&R 94,520 94,520 - - 94,520 GSFL180002 P25 Radio Equipment & Infrastructure 400,000 400,000 56,896 - 343,104 Sub-Total 48,067,175 390,000 48,457,175 38,907,584 3,546,364 6,003,227 Maintenance of Buildings GSBM180001 Air Cond Replace-City Wide 704,436 704,436 132,196 - 572,240 GSBM180003 Roof Repair and Replacement 1,345,409 1,345,409 364,533 86,838 894,038 GSBM180004 Painting of Facilities 592,923 592,923 54,292 - 538,631 GSBM180005 Fencing of Facilities 143,170 143,170 - - 143,170 GSBM180002 Flooring for Facilities 777,837 777,837 117,254 299,622 360,961 GSBM180007 Elevator Refurbish/Modernization 560,576 560,576 - - 560,576 GSBM180006 Light Replacement & Repair 278,197 278,197 33,803 - 244,394 31 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018 Budget Revised Project Open Available Amend Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures Maintenance of Buildings - continued GSBM180008 Building Systems 1,018,377 1,018,377 210,727 52,643 755,007 GSBM180009 New A/C Chiller System 2,900,000 2,900,000 348,481 448,988 2,102,532 GSBM180010 General Services R&R 250,000 250,000 134,396 - 115,604 GSBM180011 Generator Maintenance 450,000 450,000 - - 450,000 GSBM180012 General Facility Building Major Renovations 1,335,242 1,335,242 106,562 - 1,228,680 ENGF180012 Public Works Complex 1,615,664 1,615,664 1,926 1,613,738 C1907 City Hall Hardening 100,000 100,000 - 100,000 C1909 City Hall Move - 383,085 383,085 20,335 9,594 353,156 42 L1902 B&M Vehicle & Equipment 65,000 65,000 - 65,000 Sub-Total 12,136,831 383,085 12,519,916 1,524,504 897,684 10,097,728 Miscellaneous 94729 City-wide Connect Infra 3,717,991 3,717,991 3,717,991 - - 94736 Geographic Information Sys 1,189,240 1,189,240 1,113,978 - 75,262 ENGF180010 Pollutant Storage Tank 359,408 359,408 19,459 3,540 336,410 ENGF180011 Environmental Assmt & Clean-up 463,636 463,636 16,946 13,384 433,306 94814 Network Infra & Server Upgrade 4,385,057 (914,238) 3,470,819 3,470,819 - (0) C 16 L1908 Network Infra & Server R&R - 843,191 843,191 - 3,477 839,714 17 M1912 Network Infra & Server Upgrade - 71,048 71,048 - - 71,048 18 94824 IT Disaster Recovery 580,000 (225,396) 354,604 354,604 - - C 19 L1907 IT Disaster Recovery - 165,396 165,396 - - 165,396 20 M1911 IT Disaster Recovery - 60,000 60,000 - - 60,000 21 94827 Telecommunications Upgrade 604,000 (269,047) 334,953 334,953 - - C 22 L1906 Telecommunications Upgrade - 269,047 269,047 - - 269,047 23 94828 Financial Systems Upgrades 3,933,166 3,933,166 2,103,538 187,264 1,642,364 94829 CIS Upgrades / Replacement 1,047,376 1,047,376 374,783 - 672,593 94830 MS Licensing / Upgrades 1,025,000 1,025,000 842,513 16,201 166,286 94833 Computer Monitors 399,828 399,828 385,431 - 14,397 94850 Backfile Conversion of Records 500,000 500,000 187,660 - 312,340 94857 Accela Permitting & Code Enforce 250,000 250,000 90,906 - 159,094 94861 Library Technology 1,350,000 1,350,000 1,162,484 - 187,516 94873 Citywide Camera System 260,000 260,000 118,298 - 141,702 94874 City Enterprise Timekeeping System 285,000 285,000 182,082 5,620 97,298 94878 Asset Management Upgrade 31,420 31,420 26,322 - 5,098 C 94880 Granicus Agenda Management Sys 135,000 135,000 41,136 - 93,864 94883 Business Process Review & Improve 600,000 600,000 118,147 30,518 451,335 94888 City EOC & Disaster Recovery Facility 3,360,000 3,360,000 83,563 1,946,030 1,330,408 94890 Enterprise Advanced Audio Video R&R 1,063,000 1,063,000 454,141 - 608,859 94892 Imagine Clearwater Implementation 4,865 4,865 4,865 - 0 C ENGF180013 Imagine Clearwater 6,516,829 6,516,829 660,234 2,336,354 3,520,242 94894 Ground Support Equipment Upgrade 100,000 100,000 54,560 - 45,440 Sub-Total 32,160,816 - 32,160,816 15,919,412 4,542,387 11,699,018 UTILITIES Stormwater Utility ENST180001 Stormwater System Impovements 8,181,794 - 8,181,794 1,353,241 358,454 6,470,100 ENST180002 Allen's Creek Improvement 2,016,271 800,000 2,816,271 7,957 2,032,727 775,587 43 ENST180003 Stormwater System Expansion 1,615,576 - 1,615,576 - - 1,615,576 ENST180004 Stevenson Creek 3,182,636 3,182,636 1,900 - 3,180,736 ENST180005 Coastal Basin 3,234,985 3,234,985 199,648 186,195 2,849,142 ENST180006 Alligator Creek Watershed Projects 5,140,082 (800,000) 4,340,082 225,254 151,997 3,962,831 44 ENST180007 Street Sweeping Facility 1,823,765 1,823,765 1,637,345 89,551 96,869 ENST180008 Hillcrest Bypass Culvert 4,096,167 4,096,167 19,941 3,744,761 331,465 ENST180009 East Gateway Improvements 3,503,121 3,503,121 2,376,262 817,418 309,441 ENST180010 Lower Sp Branch Convey Improvement 2,320,000 2,320,000 41,015 268,029 2,010,956 C1908 Stormwater Vehicles & Equipment 1,375,500 1,375,500 18,238 1,225,866 131,396 Sub-Total 36,489,897 - 36,489,897 5,880,800 8,874,999 21,734,098 32 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018 Budget Revised Project Open Available Amend Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures Water System 96721 System R & R - Maintenance 5,524,536 (2,318,851) 3,205,685 2,417,736 54,776 733,174 37 96722 Line Relocation - Maintenance 4,767,305 4,767,305 1,779,024 549,208 2,439,073 96739 Reclaimed Water Dist Sys 46,686,453 46,686,453 45,981,949 197,645 506,859 96740 Water Supply/Treatment 2,626,926 2,626,926 2,626,926 - 0 96741 System R & R-Capitalized 8,788,154 8,788,154 8,788,154 - (0) 96742 Line Relocation-Capitalized 7,998,570 7,998,570 6,346,984 655,721 995,865 96743 Mtr Bkflow Prev Dev/Change Out 2,834,600 2,834,600 2,834,600 - (0) 96744 System Expansion 2,965,673 2,965,673 2,840,568 - 125,105 96752 Water Service Lines 1,233,436 1,233,436 1,233,436 - (0) 96764 RO Plant Exp Res #1 13,507,529 16,878 13,524,407 12,749,918 249,410 525,080 41 M1908 RO Plant Exp Res #1 R&R 13,507,529 1,000,000 14,507,529 12,749,918 249,410 1,508,201 38 96767 RO Plant at Res #2 43,076,061 43,076,061 40,917,698 146,552 2,011,810 M1909 RO Plant at Res #2 R&R - 1,000,000 1,000,000 - - 1,000,000 39 96768 Rebate Well, Lk, Pnd Irr Abandmt 114,608 114,608 114,608 - (0) 96773 Groundwater Replenishment Facility 20,900,118 20,900,118 5,897,220 98,811 14,904,087 96782 Reverse Osmosis Plant @WTP #3 1,380,000 1,380,000 128,991 - 1,251,009 96783 Water System Upgrades/Improvements 3,349,000 3,349,000 983,505 31,992 2,333,503 96784 Reclaimed Water Distribution System R&R 2,094,584 2,094,584 392,670 - 1,701,914 96785 Feasibility Studies/Evaluations - Water System 2,625,000 2,625,000 240,010 24,334 2,360,655 96786 Devices/Equipments - Water System 350,000 350,000 - - 350,000 L1905 Vehicle & Equipment 146,000 146,000 125,212 - 20,788 Sub-Total 184,476,082 (301,972) 184,174,110 149,149,127 2,257,858 32,767,124 Sewer System 96212 Sanitary Sewer Upgrades/Improvements 12,004,552 12,004,552 3,865,441 3,129,973 5,009,138 96213 Marshall Street Upgrades/Improvements 6,744,298 6,744,298 1,015,320 1,029,946 4,699,032 M1905 Marshall Street Plant R&R - 1,200,000 1,200,000 - - 1,200,000 33 96214 East Plant Upgrades/Improvements 1,500,000 1,500,000 140,704 10,492 1,348,804 M1907 East Plant R&R - 1,200,000 1,200,000 - - 1,200,000 35 96215 Northeast Plant Upgrades/Improvements 12,794,860 12,794,860 602,894 147,444 12,044,521 M1906 Northeast Plant R&R - 1,200,000 1,200,000 - - 1,200,000 34 96216 Laboratory Upgrade/Improvements 1,155,079 1,155,079 12,168 2,690 1,140,222 96217 Pump Station R&R 1,325,192 1,325,192 504,087 34,335 786,770 96218 Feasibility Studies/Evaluations 2,241,641 (2,127,554) 114,087 114,087 - 0 24 96219 Devices/Equipment Sewer Division 446,274 446,274 300,898 - 145,376 96630 Sanitary Sewer Extension 15,461,998 (500,000) 14,961,998 12,321,711 1,548,266 1,092,022 30 96634 Sanitary Util Reloc Accmmdtn 6,267,352 (500,000) 5,767,352 4,157,180 278,829 1,331,343 31 96645 Laboratory Upgrade & R&R 1,803,627 1,803,627 1,783,627 - 20,000 96654 Facilities Upgrade & Improvement 15,155,224 15,155,224 13,910,293 875,443 369,489 96664 WPC R & R 26,992,113 (6,600,000) 20,392,113 16,185,435 4,135,966 70,713 32 96665 Sanitary Sewer R&R 26,629,685 5,664,139 32,293,824 18,344,536 12,064,396 1,884,893 36 96686 Pump Station Replacement 4,707,682 4,707,682 4,338,740 149,860 219,082 L1903 Generators 420,000 420,000 - - 420,000 L1904 Vehicle and Equipment 240,000 240,000 - 235,307 4,694 M1910 Water Treatment Plant #3 R&R - 318,851 318,851 - - 318,851 40 Sub-Total 135,889,577 (144,564) 135,745,013 77,597,119 23,642,946 34,504,948 Gas System 96358 Environmental Remediation 2,384,794 2,384,794 1,757,999 38,068 588,727 96365 Line Relocation-Pinellas Maint 731,106 731,106 516,403 71,751 142,952 96367 Gas Meter Change Out-Pinellas 3,638,000 3,638,000 3,568,073 - 69,927 96374 Line Relocation-Pinellas Capitalized 2,882,890 (500,000) 2,382,890 2,292,835 - 90,055 25 96376 Line Relocation - Pasco Maint 258,593 258,593 84,756 - 173,837 96377 Pinellas New Main / Service Lines 31,551,119 31,551,119 30,168,333 - 1,382,786 96378 Pasco New Mains / Service Lines 17,864,858 17,864,858 14,927,767 - 2,937,091 96379 Pasco Gas Meter Change Out 867,821 867,821 726,369 - 141,452 96381 Line Reloc-Pasco-Capitalized 237,386 500,000 737,386 145,603 22,388 569,395 26 33 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018 Budget Revised Project Open Available Amend Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref Actual Expenditures Gas System - continued 96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 856,268 - 135,732 96384 Gas System - Pinellas Building 28,855,055 28,855,055 11,304,636 14,180,241 3,370,179 96385 Gas Main Extensions 1,557,845 1,557,845 1,346,596 - 211,249 96386 Expanded Energy Conservation 9,091,479 500,000 9,591,479 8,384,953 - 1,206,526 27 96387 Natural Gas Vehicle 4,581,069 950,000 5,531,069 3,704,069 - 1,827,000 28 96389 Future IMS Software & Hardware 400,000 400,000 282,335 12,090 105,575 96390 Gas Vehicle Additions 590,000 590,000 428,294 - 161,706 96391 Gas System Pasco Building 2,100,000 (1,450,000) 650,000 - - 650,000 29 96392 Gas Equipment Additions 191,000 191,000 189,278 - 1,722 M1904 Pinellas Building Equipment R&R 200,000 200,000 - - 200,000 Sub-Total 108,975,015 - 108,975,015 80,684,566 14,324,538 13,965,911 Solid Waste 96426 Facility R & R 2,652,608 2,652,608 1,707,670 - 944,938 96443 Res Container Acquisition-II 2,001,741 2,001,741 1,433,402 - 568,339 96444 Comm Container Acquisition-II 4,130,020 4,130,020 3,253,884 161,103 715,033 96445 Solar Trash & Recycling Kiosks 289,414 289,414 239,182 - 50,232 SRTS180001 S.W.Transfer Station Rebuild 19,650,130 19,650,130 4,262,581 14,034,773 1,352,776 96448 Solid Waste CNG Station 150,000 150,000 - - 150,000 96449 Solid Waste Truck Wash Facility 555,500 555,500 - - 555,500 Sub-Total 29,429,413 - 29,429,413 10,896,720 14,195,876 4,336,817 Utility Miscellaneous 96516 Citywide Aerial Photo 151,596 151,596 151,596 - 0 C 96523 Pub Utilities Adm Bldg R&R 858,828 858,828 738,818 - 120,010 96526 Public Utility Admin Building 184,306 184,306 - - 184,306 Sub-Total 1,194,730 - 1,194,730 890,414 - 304,316 Recycling 96804 Recycling Carts/Dumpsters 1,216,650 1,216,650 789,656 - 426,994 96805 Recycling Expansion/Particip/R&R 1,311,525 1,311,525 1,184,376 - 127,149 96811 Purchase of Transfer Tractors 408,000 408,000 395,983 - 12,017 SR00180003 Processing Center Building Replacement 3,862,633 3,862,633 2,957 3,859,676 Sub-Total 6,798,808 - 6,798,808 2,372,972 - 4,425,836 TOTAL ALL PROJECTS 742,119,582 5,811,509 747,931,091 458,567,891 78,180,016 211,183,184 34 Special Program Fund First Quarter Budget Amendments October 1, 2018 - June 30, 2018 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Public Safety Programs Foreclosure Registry - Nuisance Abatement 1 98609 12,700 To record a budget increase of $12,700 which represents foreclosure registry fees collected to date. 12,700 Hurricane Irma 2 98610 95,102 To record a budget increase of $95,101.87 in Federal and State Irma reimbursements to bring the budget in line with actual receipts.95,102 Police Extra Duty 3 99215 333,358 (8,779) To record a budget increase of $333,357.50 in Police Service revenue to bring the budget in line with actual receipts. To record a transfer of $8,778.50 in Police Service revenue to program 99350,Vehicle Replacement representing revenue collected for vehicle usage on extra duty jobs. 324,579 School Resource Officers - CLOSE PROGRAM 4 99264 (97,121) To record a budget transfer of $97,121.07 in fines,forfeiture and penalties revenue to P1801,School Resource Officers.This historical project is being closed,effective with the FY19 school year,a new project was created (P1801)to account for the SRO program.(97,121) Federal Forfeiture Treasury 5 99281 22,579 To record a budget increase of $21,730.70 in US Department of Justice revenue,and $848.19 in interest earnings which will bring the budget in line with actual receipts.22,579 Police Education Fund 6 99317 19,001 To record a budget increase of $19,000.98 in police education fine revenue which will bring the budget in line with actual receipts.19,001 Investigative Cost Recovery 7 99329 75,673 To record a net budget increase of $75,673.45 which will bring the budget in line with actual receipts.Amendments include an increase of $10,360.81 in overtime reimbursement revenues,and an increase of $65,312.64 in fines,forfeitures and penalties revenue.75,673 Florida Contraband Forfeiture Fund 8 99330 122,049 (20,000) To record a budget increase of $113,083.90 fines,forfeitures and penalties revenue,and an increase of $8,964.74 in interest earnings which will bring the budget in line with actual receipts. To record transfers of fines,forfeiture and penalties revenue of $15,000.00 to 99356,Safe Neighborhood Program,and $5,000.00 to 99364, Crime Prevention Program.102,049 35 Special Program Fund First Quarter Budget Amendments October 1, 2018 - June 30, 2018 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Public Safety Programs (continued) Vehicle Replacement 9 99350 8,779 To record a transfer of $8,778.50 in police services revenue from 99215,Police Extra Duty.This represents revenue collected for vehicle usage on extra duty jobs. 8,779 Safe Neighborhood Program 10 99356 15,000 To record a budget transfer of $15,000.00 in fines, forfeitures, and penalties revenue from program 99330,Florida Contraband Forfeiture Fund.15,000 Crime Prevention Program 11 99364 32,903 5,000 To record a budget increase of $32,903.00 in donation revenue for Christmas Cheer,K-9 operations,Cornelius Award and National Night Out which will bring the budget in line with actual receipts. Amendments also include a transfer of $5,000.00 in fines, forfeitures,and penalties revenue from program 99330,Florida Contraband Forfeiture Fund.37,903 Federal Forfeiture Sharing 12 99387 42,289 To record a budget increase of $42,288.94 representing $29,138.16 in revenues from the US Department of Justice; $1,456.63 in fines,forfeiture,and penalties revenue;and $11,694.15 in interest earnings which will bring the budget in line with actual receipts.42,289 Emergency Operations 13 99927 38,549 To record a budget increase of $38,548.91 in FEMA reimbursements for Tropical Storm Debby.38,549 School Resource Officers 14 P1801 97,121 To record a budget transfer of $97,121.07 in fines,forfeiture and penalties revenue from 99264, School Resource Officers.97,121 Public Safety Program Totals:794,202 - 794,202 Physical Environment Programs Tree Replacement Program 15 99970 41,804 To record a budget increase of $41,804.00 in fines forfeiture and penalty revenue to bring the budget in line with actual receipts.41,804 Physical Environment Programs Program: Totals:41,804 - 41,804 36 Special Program Fund First Quarter Budget Amendments October 1, 2018 - June 30, 2018 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Economic Environment Programs Affordable Housing Impact Fees 16 99538 6,082 To record a budget increase of $6,082.12 in interest earnings to bring the budget in line with actual receipts.6,082 Economic Development 2017 17 99760 (14,802) To record a budget transfer of $14,802 in Community Development Block Grant revenues to G1902,Public Facilities 2019.(14,802) Public Services 2017 18 99761 (2,833) To record a budget transfer of $2,832.56 in Community Development Block Grant revenues to G1902,Public Facilities 2019.(2,833) Housing Rehab 2017 19 99763 (132,694) To record a budget transfers of Community Development Block Grant revenues of $84,365.44 to G1902,Public Facilities 2019 and $48,328.81 to G1905, Infill Housing 2019.(132,694) Economic Development 2018 20 99765 (31,417) To record a budget transfer of $31,417.29 in Community Development Block Grant revenues to G1905, Infill Housing 2019.(31,417) Infill Housing 2018 21 99767 (62,754) To record a budget transfer of $62,753.90 in Community Development Block Grant revenues to G1905, Infill Housing 2019.(62,754) Brownfield Revolving Loan 22 99802 1,877 To record a budget increase of $1,877.33 in interest revenue to bring the budget in line with actual receipts.1,877 Public Facilities 2019 23 G1902 102,000 To record budget transfers of $14,802 from 99760,Economic Development 2017;$2,832.56 from,Public Services 2017;and $84,365.44 from Housing Rehab 2017.102,000 Infill Housing 2019 24 G1905 142,500 To record budget transfers of $48,328.81 from 99763,Housing Rehab 2017;$31,417.29 from 99765,Economic Development 2018; and $62,753.90 from Infill Housing 2018.142,500 Economic Environment Totals:7,959 - 7,959 37 Special Program Fund First Quarter Budget Amendments October 1, 2018 - June 30, 2018 Increase/ Amdmt Program (Decrease)Intrafund Net Budget Number Number Amount Transfer Amount Description Amendment Human Services Program Health Prevention Program 25 99869 3,209 To record a budget increase of $5,000.00 in revenues from the Pinellas County Health Department,and a budget decrease of $1,790.75 in other governmental revenue which will bring the budget in line with actual receipts.3,209 Human Services Program: Totals:3,209 - 3,209 Culture and Recreation Programs Special Events - CLOSE PROGRAM 26 99865 47,833 To record a budget increase of $47,832.80;representing increases of $2,400.00 in rental income, $20,360.98 in sponsorship revenue, $5,630.00 in registrations/applications,and $19,441.82 in reimbursements,which will bring the budget in line with actual receipts for the quarter.This project will be closed for conversion to a new project using the new project accounting software. 47,833 Special Events - NEW PROGRAM 27 PRSE190001 418,019 To record a budget increase of $418,018.92;representing increases of $4,751.11 in rental income,$12,850.00 in sponsorship revenue,$160,817.95 in sales revenues,$2,000.00 in registrations/applications,$5,510.04 in reimbursements,and $232,089.82 in transfer-in revenues from 99865,which will bring the budget in line with actual receipts for the quarter. 418,019 Library Special Account 28 99910 12,801 To record a budget increase of $12,801.31 in donation revenue to bring the budget in line with actual receipts.12,801 Culture and Recreation Programs Total:478,653 - 478,653 1,325,828 - 1,325,828 Interfund Transfers Special Events - CLOSE PROGRAM 99865 232,090 To record a transfer of $232,089.82 to the new Special Events program.This project is being closed,with unspent funds transferred to the newly created special events program. Total Interfund Transfers:- Total Budget Increase/(Decrease): 38 SPECIAL PROGRAM STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018 Actual Expenditures Budget Revised Project Open Available Amend Description 10/01/2018 Amdmt Budget To Date Encumbr Balance Status Ref GENERAL GOVERNMENT PROGRAMS 98611 CMA Capital Project Agreement 5,000,000 - 5,000,000 5,000,000 - - C 99421 Housing Consulting Service 115,000 - 115,000 49,334 - 65,666 99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 - 289,000 149,927 - 139,073 99868 Federal Early Retiree Reinsurance 651,500 - 651,500 559,222 - 92,279 99925 Peg Access Support 838,261 - 838,261 836,917 - 1,344 99928 Nagano Sister City Program 229,379 - 229,379 155,812 - 73,567 Sub-Total 7,123,140 - 7,123,140 6,751,210 - 371,929 PUBLIC SAFETY PROGRAMS 98609 Foreclosure Rgstry-Nuesance Abtmnt 63,600 12,700 76,300 - - 76,300 1 98610 Hurricane Irma 1,286,998 95,102 1,382,100 2,122,713 460,830 (1,201,443) 2 99215 Police Extra Duty 2,417,257 324,579 2,741,836 2,404,980 - 336,856 3 99241 Human Trafficking Overtime 87,000 - 87,000 70,954 - 16,046 99264 School Resource Officers 2,833,704 (97,121) 2,736,583 2,736,583 - 0 C 4 99279 Police Recruitments 141,010 - 141,010 62,780 - 78,230 99281 Fed Forfeitures - Treasury 171,936 22,579 194,515 120,171 - 74,345 5 99316 Police Volunteers 153,518 - 153,518 138,110 1,000 14,408 99317 Police Education Fund 1,328,750 19,001 1,347,751 1,298,845 - 48,905 6 99329 Investigative Recovery Costs 2,451,206 75,673 2,526,879 2,184,772 - 342,108 7 99330 FL Contraband Forfeiture Fnd 914,586 102,049 1,016,634 657,266 - 359,368 8 99350 Vehicle Replacement Fund 327,865 8,779 336,644 186,758 33,275 116,611 9 99356 Safe Neighborhood Program 1,127,580 15,000 1,142,580 1,028,523 7,154 106,902 10 99364 Crime Prevention Program 102,341 37,903 140,244 102,676 - 37,568 11 99387 Federal Forfeiture Sharing 2,427,479 42,289 2,469,768 1,748,639 - 721,129 12 99927 Emergency Operations 4,106,338 38,549 4,144,887 3,063,815 - 1,081,072 13 99982 EMS Incentive/Recognition 69,700 - 69,700 41,088 - 28,612 G1802 2017 JAG Grant 46,977 - 46,977 46,977 - G1804 2019 HVE Ped & Bicycle Safety 50,000 - 50,000 13,262 - 36,738 P1801 School Resource Officers 468,356 97,121 565,477 121,512 - 443,965 14 Sub-Total 20,576,201 794,202 21,370,403 18,150,425 502,259 2,717,718 PHYSICAL ENVIRONMENT PROGRAMS 99970 Tree Replacement Project 1,517,880 41,804 1,559,684 879,143 26,970 653,572 15 Sub-Total 1,517,880 41,804 1,559,684 879,143 26,970 653,572 TRANSPORTATION PROGRAMS 98604 2016 Clearwater Ferry 519,120 - 519,120 485,096 - 34,024 Sub-Total 519,120 - 519,120 485,096 - 34,024 ECONOMIC ENVIRONMENT PROGRAMS 99538 Affordable Housing Imp Fees 441,530 6,082 447,612 163,019 3,128 281,466 16 99729 Joint Hercules Pln & Econ Study 150,000 - 150,000 - - 150,000 99744 Economic Development Incentives 292,500 - 292,500 262,500 - 30,000 99754 Housing Rehab 2016 258,701 - 258,701 253,273 - 5,429 99759 Public Facilities 2017 377,764 - 377,764 152,898 - 224,866 99760 Economic Development 2017 14,802 (14,802) - - - - 17 99761 Public Services 2017 100,275 (2,833) 97,442 95,786 - 1,656 18 99762 Program Administration 2017 135,036 - 135,036 136,693 - (1,657) 99763 Housing Rehab 2017 322,997 (132,694) 190,302 150,774 - 39,528 19 99764 Public Facilities 2018 448,000 - 448,000 248,514 - 199,486 99765 Economic Development 2018 130,020 (31,417) 98,602 98,602 - (0) 20 99766 Program Administration 2018 131,388 - 131,388 131,388 - - 99767 Infill Housing 2018 137,500 (62,754) 74,746 52,604 - 22,142 21 99768 Public Services 2018 106,725 - 106,725 93,985 - 12,740 99802 Brownfield Revolving Loan 1,204,720 1,877 1,206,597 420,381 - 786,216 22 39 SPECIAL PROGRAM STATUS SUMMARY FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018 Actual Expenditures Budget Revised Project Open Available Amend Description 10/01/2018 Amdmt Budget To Date Encumbr Balance Status Ref ECONOMIC ENVIRONMENT PROGRAMS (continued) 99846 Economic Development - QTI 140,419 - 140,419 71,591 - 68,828 99871 State Brownfields Redevelopment Acct 165,463 - 165,463 165,463 - 0 99888 ULI Report Implementation 875,000 - 875,000 753,053 44,326 77,621 G1902 Public Facilities 2019 168,815 102,000 270,815 - 169,665 101,150 23 G1903 Economic Development 2019 135,000 - 135,000 - - 135,000 G1904 Program Administration 2019 186,188 - 186,188 865 - 185,323 G1905 Infill Housing 2019 139,797 142,500 282,297 - - 282,297 24 G1906 Public Services 2019 111,140 - 111,140 34,880 73,132 3,128 Sub-Total 6,173,780 7,959 6,181,740 3,286,269 290,251 2,605,220 HUMAN SERVICES PROGRAMS 98601 Next Steps to Better Nutrition 10,000 - 10,000 6,430 - 3,570 98606 Senior Citizens Services - EBWP 24,960 - 24,960 21,118 - 3,842 98607 Senior Citizens Services - Trips 14,000 - 14,000 10,154 - 3,846 99562 HUD Special Education 30,000 - 30,000 27,600 - 2,400 99844 United Way 12,080 - 12,080 10,123 - 1,957 99869 Health Prevention Program 192,060 3,209 195,269 176,019 - 19,251 25 99872 Coordinated Child Care - Ross Norton 2,718,545 - 2,718,545 1,698,146 11,233 1,009,167 Sub-Total 3,001,645 3,209 3,004,854 1,949,589 11,233 1,044,032 CULTURE AND RECREATION PROGRAMS 98608 Clark-Turner Trust (Library)105,020 - 105,020 - - 105,020 99865 Special Events 9,296,350 47,833 9,344,182 9,344,182 0 C 26 PRSE190001 Special Events 70,000 418,019 488,019 313,479 35,557 138,983 27 99910 Library Special Account 830,311 12,801 843,113 810,908 - 32,205 28 Sub-Total 10,301,681 478,653 10,780,334 10,468,569 35,557 276,208 TOTAL ALL PROJECTS 49,213,447 1,325,828 50,539,275 41,970,302 866,271 7,702,702 40 City of Clearwater SPECIAL DEVELOPMENT FUND First Quarter FY 2018/19 Increase/ (Decrease)Description Revenues Transfer-in from Capital Fund 900,000 At first quarter,amendments to transfer-in revenues reflect an increase of $900,000 of sales tax infrastructure revenue (Penny)returned from capital project 93650,Crest Lake Park.This project is being funded by BP Deepwater Horizon settlement funds, returning excess Penny funds allocated in prior years. Allocation of Assigned Fund Balance 35,900 First quarter amendments reflect an allocation of $35,900 from Recreation Facility Impact Fees to capital project 93612,McMullen Tennis Complex as approved by the Council on January 17, 2019. 935,900$ Net Revenue Amendments Expenditures Transfer to Capital Improvement Fund 35,900 First quarter amendments reflect a transfer of $35,900 in recreation facility impact fees to capital project 93612,McMullen Tennis Complex as approved by the Council on January 17, 2019. 35,900$ Net Expenditure Amendments 41 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS First Quarter: October 1, 2018 - December 31, 2018 Mid Year: October 1, 2018 - March 31, 2019 Original First Quarter Budget Amended Budget 2018/19 2018/19 Amendments Revenues: Ad Valorem Taxes 3,044,520 3,044,520 - Infrastructure Tax 11,820,680 11,820,680 - Interest Earnings 537,000 537,000 - Open Space Fees 20,000 20,000 - Recreation Facility Impact Fees 25,000 25,000 - Recreation Land Impact Fees 25,000 25,000 - Multi-Modal Impact Fees 200,000 200,000 - Local Option Gas Tax 1,540,550 1,540,550 - Allocation of Assigned Fund Balance - 35,900 35,900 Transfer-In from Capital Improvement Plan - 900,000 900,000 17,212,750 18,148,650 935,900 Expenditures: Transfer to Capital Improvement Fund Road Millage 3,044,520 3,044,520 - Infrastructure Tax 11,463,460 11,463,460 - Recreation Facility Land Fees - 35,900 35,900 Multi-Modal Impact fees 140,000 140,000 - Local Option Gas Tax 1,427,150 1,427,150 - 16,075,130 16,111,030 35,900 SPECIAL DEVELOPMENT FUND 42 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS First Quarter: October 1, 2018 - December 31, 2018 Mid Year: October 1, 2018 - March 31, 2019 Original First Quarter Budget Amended Budget 2018/19 2018/19 Amendments Revenues: CDBG/Home Funds 740,940 740,940 - Interest Earnings 25,000 54,467 29,467 Intergovernmental Revenue - 187,729 187,729 Charges for Service Revenue - 426,299 426,299 Judgments, Fines and Forfeit Revenue - 240,658 240,658 Miscellaneous Revenue - 209,585 209,585 Transfers from Special Program Fund - 232,090 232,090 Transfers from General Fund:- - - Sister City Program 37,380 37,380 - United Way Campaign Fund 1,500 1,500 - Special Events 70,000 70,000 - Economic Development QTI 18,230 18,230 - Police Recruitments 30,000 30,000 - 923,050 2,248,878 1,325,828 Expenditures: General Government 37,380 37,380 - Public Safety 30,000 824,202 794,202 Physical Environment - 41,804 41,804 Transportation - - - Economic Environment 422,980 430,939 7,959 Human Services 1,500 4,709 3,209 Culture and Recreation 40,000 518,653 478,653 Interfund Transfers 236,190 236,190 - Transfer to Capital Fund 130,000 130,000 - 898,050 2,223,878 1,325,828 SPECIAL PROGRAM FUND SPECIAL PROGRAM FUND 43 SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS First Quarter: October 1, 2018 - December 31, 2018 Mid Year: October 1, 2018 - March 31, 2019 Original First Quarter Budget Amended Budget 2018/19 2018/19 Amendments Revenues: HOME Investment Partnerships 383,150 383,150 - State Housing Initiatives Partnerships 156,790 156,790 - Total - HOME/SHIP Funds 539,940 539,940 - Expenditures: Economic Environment 380,950 380,950 - Interfund Transfers 158,990 158,990 - Total - HOME/SHIP Programs 539,940 539,940 - OTHER HOUSING ASSISTANCE FUNDS 44 ADMINISTRATIVE CHANGE ORDERS First Quarter Review FY 2018/19 45 In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute change orders without City Council approval within certain limitations. The following change orders have been administratively approved since the last report to the Council based on the code specified criteria: 1. Increases do not exceed 10% over Council approved amount on a cumulative basis. 2. Change does not change the scope of a project. 3. Price increases do not require additional appropriation to the project. 4. Contract price decreases may be approved without limitation. 5. The time for completion may not be extended by more than sixty (60) days, in any one change or cumulatively for the same project. ***** 09/17/18 Administrative Change Order #1 – Street Resurfacing Contract (14-0051- EN). This change order increases items in accordance with field conditions resulting in a net increase to the contract. Gator Grading and Paving, LLC. 149,627.50 10/15/18 Administrative Change Order #2 – East Gateway Stormwater & Sanitary Sewer (14-0051-EN). This change order decreases and adds items in accordance with field conditions resulting in a net zero change to the contract. David Nelson Construction, Co. 0 11/28/18 Administrative Change Order #1 & Final – Clearwater Country Club 30” RCW Valve Installation (17-0020-UT). This change order is for final decreasing items in accordance with field conditions resulting in a net decrease to the contract. Andrew Sitework, LLC. (61,169.53) 11/28/18 Administrative Change Order #1 & Final – Marshall WRF Blend Tank Cleaning (18-0012-UT). This change order is for final decreases and adds items in accordance with field conditions resulting in a net decrease to the contract. TLC Diversified. (30,969.50) 12/13/18 Administrative Change Order #1 – Clearwater Gas System Facility Redevelopment (15-0043-GA). This change order is for decreasing the contract By Owner Direct Purchases and funding scope modifications resulting from design revisions to the 100% construction documents resulting in a net decrease to the contract. Walbridge Aldinger, LLC. (2,512,849.46) ADMINISTRATIVE CHANGE ORDERS First Quarter Review FY 2018/19 46 12/14/18 Administrative Change Order #1 & Final – WTP 1 Improvements-Pressure Filter Modifications & Absorption System Automation (15-0031-UT). This change order decreases and increases items in accordance with field conditions resulting in a net decrease to the contract. RTD Contractors, Inc. (415,471.87) 12/20/18 Administrative Change Order #2 & Final – Lift Station 7 & 8 Improvements (15-0038-UT). This change order is for final decreases and increases to items in accordance with field conditions resulting in a net decrease to the contract. Hinterland Group, Inc. (76,357.35) 12/20/18 Administrative Change Order #1 – Street Resurfacing Project (14-0051- EN). This change order adds 60 calendar days to the contract resulting in a net zero change to the contract. Gator Grading and Paving, LLC. 0 01/24/19 Administrative Change Order #2 – Druid Trail Phase (04-0021-PR). This change order decreases, increases and adds items in accordance with field conditions resulting in a net zero change to the contract. Keystone Excavators, Inc. 0 02/05/19 Administrative Change Order #1 & Final – Sherwood Yard Street Sweeping Facility (11-0058-EN). This change order is for final decreases and increases to items in accordance with field conditions resulting in a net increase to the contract. Kokolakis Contracting, Inc. 51,092.95 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9235-19 2nd rdg cont'd Agenda Date: 4/4/2019 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.12 SUBJECT/RECOMMENDATION: Continued to a date uncertain: Deny a Future Land Use Map Amendment from the Residential Low (RL) category to the Institutional (I) category for 2.61 acres of property located at 1885 County Road 193 and deny Ordinance 9235-19 on second reading. (LUP2018-11008) SUMMARY: The Community Development Board approved a request from the applicant to continue this case to a date uncertain at their February 19, 2019 public hearing. APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 Ordinance No. 9235-19 ORDINANCE NO. 9235-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE LAND USE DESIGNATION FOR CERTAIN REAL PROPERTY LOCATED ON THE EAST SIDE OF COUNTY ROAD 193 (CR 193) APPROXIMATELY 520 FEET SOUTH OF SUNSET POINT ROAD, WHOSE POST OFFICE ADDRESS IS 1885 COUNTY ROAD 193, CLEARWATER, FLORIDA 33759, FROM RESIDENTIAL LOW (RL) TO INSTITUTIONAL (I); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, as follows: Property Land Use Category See attached Exhibit A; From: Residential Low (RL) To: Institutional (I) (LUP2019-11008) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect contingent upon approval of the land use designation by the Pinellas County Board of Commissioners, where applicable, and thirty-one (31) days post-adoption. If this ordinance is appealed within thirty (30) days after adoption, then this ordinance will take effect only after approval of the land use designation by the Pinellas County Board of Commissioners and upon issuance of a final order determining this amendment to be in compliance either by the Department of Economic Opportunity (DEO) or the Administration Commission, where applicable, pursuant to section 163.3187, Florida Statutes. The Community Development Coordinator is authorized to transmit to Forward Pinellas, in its role as the Pinellas Planning Council, an application to amend the Countywide Plan in order to achieve consistency with the Future Land Use Plan Element of the City’s Comprehensive Plan as amended by this ordinance. Ordinance No. 9235-19 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LUP2018‐11008 & REZ2018‐12005 1885 CR 193 Exhibit B FUTURE LAND USE MAP Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2018-11008 REZ2018-12005 Site: 1885 County Road 193 (CR 193) Property Size(Acres): 2.618 Land Use Zoning PIN: 05-29-16-00000-410-0300 From: Residential Low (RL) Low Medium Density Residential (LMDR) To: Institutional (I) Institutional (I) Atlas Page: 264B 44 505088140 12 453 6789101112 13/05 13/06 14/15 1.12 14/17 14/13 14/10 6.22 14/19 1.01 14/15214/151 14288 1 2 3 6 7 8 9 1011 12 13 14 15 16 17 41/04 2.61 41/03 41/02 2.28 41/07 4.6 AC AC(C) AC(C) 1 AC(C) AC(C) AC CR 193 SUNSET POINT RD SUNRISE DR CASTLE WOODS DR LDR I I I I RL RS RS RL RL RS RS RL2891294618802965294729442965297529341881 29811856 18862885 298229421869 18622948 293029491868 1857 18872951 1874 1891 2929185029212922 295029032915291618852910 29332904292729091 29391851 187529102928 -Not to Scale--Not a Survey-Rev. 12/17/2018 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: 9236-19 2nd rdg cont'd Agenda Date: 4/4/2019 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.13 SUBJECT/RECOMMENDATION: Continued to a date uncertain: Deny a Zoning Atlas Amendment from the Low Medium Density Residential (LMDR) District to the Institutional (I) District for 2.61 acres of property located at 1885 County Road 193 and deny Ordinance 9236-19 on second reading. (REZ2018-12005) SUMMARY: The Community Development Board approved a request from the applicant to continue this case to a date uncertain at their February 19, 2019 public hearing. APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 4/4/2019 Ordinance No. 9236-19 ORDINANCE NO. 9236-19 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY REZONING CERTAIN REAL PROPERTY LOCATED ON THE EAST SIDE OF COUNTY ROAD 193 (CR 193) APPROXIMATELY 520 FEET SOUTH OF SUNSET POINT ROAD, WHOSE POST OFFICE ADDRESS IS 1885 COUNTY ROAD 193, CLEARWATER, FLORIDA 33759, FROM LOW MEDIUM DENSITY RESIDENTIAL (LMDR) TO INSTITUTIONAL (I); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Zoning Atlas of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property in Clearwater, Florida, is hereby rezoned, and the Zoning Atlas of the City is amended as follows: The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, subject to the approval of the land use designation set forth in Ordinance 9235-19 by the Pinellas County Board of County Commissioners, and subject to a determination by the State of Florida, as appropriate, of compliance with the applicable requirements of the Local Government Comprehensive Planning and Land Development Regulation Act, pursuant to §163.3189, Florida Statutes. Property Zoning District See attached Exhibit A; From: Low Medium Density Residential (LMDR) To: Institutional (I) (REZ2018-12005) Ordinance No. 9236-19 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A LUP2018‐11008 & REZ2018‐12005 1885 CR 193 Exhibit B ZONING MAP Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2018-11008 REZ2018-12005 Site: 1885 County Road 193 (CR 193) Property Size(Acres): 2.618 Land Use Zoning PIN: 05-29-16-00000-410-0300 From: Residential Low (RL) Low Medium Density Residential (LMDR) To: Institutional (I) Institutional (I) Atlas Page: 264B 44 505088140 12 453 6789101112 13/05 13/06 14/15 1.12 14/17 14/13 14/10 6.22 14/19 1.01 14/15214/151 14288 1 2 3 6 7 8 9 1011 12 13 14 15 16 17 41/04 2.61 41/03 41/02 2.28 41/07 4.6 AC AC(C) AC(C) 1 AC(C) AC(C) AC CR 193 SUNSET POINT RD SUNRISE DR CASTLE WOODS DR I I LMDR LDR LDR 28911880 29652947294429652975293418812910 29811856 18862885 2982294218622948 293029491868 1857 18872951 1851 1874 29291850294629212922 29502903291529161885 29332904292718692909 1 29391891 187529102928 -Not to Scale--Not a Survey-Rev. 12/10/2018 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#19-6013 Agenda Date: 4/4/2019 Status: Agenda ReadyVersion: 1 File Type: City Manager Verbal Report In Control: City Council Agenda Number: 11.1 SUBJECT/RECOMMENDATION: Provide direction for design of Imagine Clearwater. SUMMARY: In January of 2019 the City engaged Webb Management Services, Inc. to provide a study to assess the feasibility of developing and operating a bandshell in “The Green” portion of the Imagine Clearwater Master Plan. The study was intended to be done in two parts, with this first part focusing on the viability of a bandshell in terms of supply and demand issues in the operating environment. This portion of the study included a review of project related materials and studies, a look at the arts and entertainment sector as a whole, an assessment of the market, a competitive analysis, interviews with potential users, research on touring product potential for the region, identification of potential operating, programming, and development partners, determination of community benefits and impacts, and research of comparable facilities. In the initial phase of the work, which was presented February 25th, the consultant provided a set of conclusions and recommendations on the potential development of the facility and Council provided direction to the consultant to inform his financial and operating model. In second phase of the work, which was presented this past Monday, April 1st, Mr. Webb provided his conclusions with a focus on a recommended operating model, programming plan, staffing requirements, facility management plan, pro-forma operating budget, and a critical path from planning through the start of operations. Additionally, Staff and other various consultants provided information on roofing, seating, and various financial issues. The direction staff seeks this evening is: 1. Whether or not council wishes to pursue a retractable roof large enough to cover 3,000 seats. 2. Whether or not council is comfortable with a rake generally consistent with what is shown in the plan 3. Whether or not council is comfortable moving forward based on the financial information 4. Identify other areas of the current site plan that need you believe need further discussion. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 4/4/2019 Clearwater Amphitheater Business Planning April 1, 2019 1 The process so far •What are the characteristics, growth, and trends relating to permanent residents, seasonal residents, and visitors as audiences? •What is the level and nature of demand on the part of local and regional users and promoters? •What is the regional competitive opportunity? •What is the best project to advance community goals? 2 We concluded •Covered seats, excellent tech & expanded backstage will attract strong promoters who will book higher level artists who will attract regional audiences who will positively impact downtown Clearwater. •The fully developed amphitheater serving a range of community goals is not likely to generate significant profits for the City. The key driver of profits is F&B. •The latest seating plan and cover can be slightly reduced. More importantly, there should be a deeper exploration of the opportunities for temporary, flexible and retractable elements so as to enhance the park-like setting when the amphitheater is not in use. This will allow the project to serve the other important goals that came out of the public input process. Also important is maintaining the slight rake. •Seated capacity is 2,500-3,000 and total capacity is 15,000 3 Business planning scope •Operating goals and priorities •Governance •Programming plan •Staffing and leadership •Facility management •Pro-forma operating budget •Critical path plan 4 Methodology •Additional user and promoter interviews •Work with City staff •Research on comparable projects 5 Operating goals and priorities •Contribute to the economic vitality of Clearwater and more specifically to the revitalization of downtown •Attract and support touring arts and entertainment to the Clearwater region •Make the waterfront the heart of Clearwater •Celebrate the City’s authentic history and identity •Provide public access to safe and beautiful natural amenities •Connect to the rest of Clearwater •Generate sufficient revenues to sustain operations •Provide affordable access to well-equipped performance facilities for the benefit of local organizations 6 Comparables •Extensive interviews with management of the following facilities: –St. Augustine Amphitheater | St. Augustine, FL –Capital City Amphitheater | Tallahassee, FL –Red Hat Amphitheater | Raleigh, NC –Mizner Amphitheater | Boca Raton, FL –Pompano Beach Amphitheater | Pompano Beach, FL –Aaron Bessant Park Amphitheater | Panama City Beach, FL •On all aspects of programming, operations, and financial performance 7 Programming plan •Presenting –City-presented events + shared risk with for-profit presenters •Festivals –City + Community group partnerships •Nonprofit rentals –REH, Florida Orchestra •Commercial rentals –Regional + National Presenters, such as AEG and Live Nation •Community events –Graduations, Charity Events, Races + Fitness Events 8 Governance •Charter restrictions prevent an outside lease •Trends suggest the need for “open” promotor arrangement, rather than an exclusive partnership •City has the experience to operate the facility, but requires additional skills and resources. 9 Staffing 10 Amphitheater Executive Director Programming + Marketing Director Operations Manager Technical Director Ticketing + IT Manager Administrative Assistant Ticketing Staff Technical Staff Staffing 11 Leadership •Advisory board –To stay on-mission, represent constituents and ambassadors –Membership may include individuals from: •Downtown Development Board •Clearwater Downtown Partnership •Clearwater Neighborhoods Coalition •Regional Chamber •Clearwater Beach Chamber of Commerce •Local Arts + Culture Nonprofits •Homeowners Associations •Local Law Enforcement liaison –City of Clearwater liaison –Volunteer, 2-year terms 12 Booking + scheduling •Booking horizons prioritize community access –Priority 1: Festivals –access to calendar 1-year from date –Priority 2: Nonprofit Rentals –access to calendar 8-months from date –Priority 3: Community Events –access to calendar 7-months from date –Priority 4: Presenting and Commercial Rentals –access to calendar 6- months from date •Festivals, Nonprofit Rentals, and Community Events receive first right of refusal on annually re-occurring events 13 Cost of access •Community + Nonprofit Events –Reduced rental rates •Commercial events •Flexible booking arrangements based on: –Day of week –Space used (i.e. lawn vs stage) –Ticketed vs Non-ticketed Event –Total expected attendees 14 Presenting •“Open” promotor arrangement best in this situation •Benefits include: –Quality control –Ensure community access –Encourage competition –Greater flexibility when scheduling and managing contracts –Especially good for a start-up as promoters are testing the market 15 Food + beverage •Flexibility •Extensive for some events •Partnerships with local vendors •Retain percentage of food and beverage sales –Emphasis on beverage sales •High-quality F&B experience drives repeat visitation and improved guest satisfaction 16 Ticketing •City currently uses ETIX for community events •Ticketmaster (Live Nation) or AXS (AEG) services have been used too •Issue RFP for ticketing service bids •Average ticketing fee -$2.50/attender 17 Technical labor •Build the labor pool –Event staffing support full-time staff –Engineer staff includes: •Audio/Video •House Lights •Spot Lights •Sound •Partner with REH, leveraging their knowledge of market 18 Safety + security •Establish policies outlining prohibited item and conduct •Comparable facilities have varying methods of managing firearms –Facility rentals allow the renter to establish policy that supersedes City –Security check-point at entrance discourages firearms inside facility grounds •Issue RFP for security service bids •Artists and attendees need to feel safe 19 Noise + time •Weekday and Weekend curfews –10pm on weekdays –10:30-11pm on weekends •Sound (decibel) measurements taken from sound board. Current language is: “Amplification of sound including music will not exceed an average of 95 decibel or dB level measured at the house mix over a period of 30 seconds.” •Comparable facilities use a 90-100 decibel cap •Architectural Acoustics can be utilized to mitigate sound bleed into Downtown Clearwater 20 Pro-forma operating budget •Built with City staff •Informed by comparable projects •Driven by programming plan •Free, nonprofit, commercial and presented events •Five set-ups: 21 Pro-forma operating budget 22 Pro-forma operating budget 23 Activity Summary Year 1 Year 2 Year 3 Year 4 Year 5 Event Days 42 42 44 46 46 Use Days 124 124 130 136 136 Rental Attendance 93,500 96,820 98,480 101,515 102,360 Presenting Attendance 58,500 60,480 66,000 68,730 69,270 Total Attendance 152,000 157,300 164,480 170,245 171,630 Pro-forma operating budget 24 Pro-forma operating budget 25 •The principal operating risks for a venue like this are lower than projected rental activity and fewer and less successful presented events. •A separate pro-forma based on 50% less rental and presenting increases the Year 1 funding requirement by $500,000, without any staff reductions. •We are projecting 42 event days in Year 1. The current venue in the park supports 27 event days. Critical path plan 26 City of Clearwater IMAGINE CLEARWATER DESIGN City Council Meeting (04/04/2019) In Association With: Schuler Shook Siebein Associates Aguirre Project Resources Moffatt & Nichol Site Plan Imagine Clearwater Design ICD Validation Plan Green Osceola Ave Drew StCleveland StPierce StLake Bluff Walk South Bluff Walk North Coachman Garden Civic Gateway DRAFT Civic Gateway Detail A.Entry / Upper Plaza B.Rolling Landform (Art) C.Fountain D.Shade Pavilion E.Grand Stair Case F.North Bluff Walk G.Pedestrian Bridge H.South Bluff Walk I.Lower Plaza J.Drop-Off K.The Green L.Sloped Lawn M.Redevelopment Parcel D H G I J K FE C B A L M DRAFT Civic Gateway Perspective View Looking Southwest A. Entry / Upper Plaza; B. Rolling Lawn; C. Fountain; D. Shade Pavilion; E. Grand Stair Case; F. North Bluff Walk; G. Lower Plaza; H. Redevelopment Parcel / Interim Parking D H G FE C B A DRAFT Playground / Garden Detail A.Interactive Water Feature B.Playgrounds C.Rolling Lawn D.Display Gardens E.Pump Room F.Restroom G.Library Expansion / Connection H.North Bluff Walk I.New Library Entrance J.Slope Slides / Rope Climb K.Canopy Walk L.Parking M.Marina Storage Expansion N.LID Stormwater Basin O.Bandshell Buffer P.Semi Turnaround Q.Picnic Area D H GI JK Osceola Ave Drew StF E C B A L M B N Q O P DRAFT Playground / Garden Perspective View Looking East A. Interactive Water Feature; B. Playgrounds; C. Rolling Lawn; D. Display Gardens; E. Pump Room; F. Restrooms; G. North Bluff Walk; H. Slope Slides / Rope Climb; I. Canopy Walk; J. Parking; K. LID Stormwater Basin; L. Bandshell Buffer D H G F E C B A i B F J K L DRAFT South Bluff Walk & Lake Detail A.Pedestrian Bridge B.South Bluff Walk C.City Hall Redevelopment Parcel D.Sloped Lawn E.Parking F.Rolling Lawn G.Lake H.Drop Off Area I.The Green J.Boardwalk/Overlook D H G I E C B A F E J J DRAFT Lake Perspective View Looking North A. Parking; B. Lake; C. Wedding Courtyard; D. LID Stormwater Basin; E. The Green; F. Drop Off D E C A B A F DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT DRAFT Osceola Ave. Cleveland St. Pierce St.Drew St.Pierce Blvd. (State Road 60) Clearwater Memorial Causeway DRAFT 346566 219684 120235 41746 -21917 126882 99449 78489 63663 1 2 Debt Service 1,000,000.00$ 1,000,000.00$ RR&I fund 518,333.33$ 518,333.33$ Operating 346,566.00$ 219,684.00$ Exp to City 1,864,899.33$ 1,738,017.33$ Permanent Canopy Retractable Canopy Back of House 5,100,000.00$ 5,100,000.00$ Canopy 11,300,000.00$ 12,800,000.00$ Total 16,400,000.00$ 17,900,000.00$ Bandshell Only 3,000,000.00$ 3,000,000.00$ Net 13,400,000.00$ 14,900,000.00$ 15,550,000.00$ 16,600,000.00$ 3 4 5 1,000,000.00$ 1,000,000.00$ 1,000,000.00$ 518,333.33$ 518,333.33$ 518,333.33$ 120,235.00$ 41,746.00$ (21,917.00)$ 1,638,568.33$ 1,560,079.33$ 1,496,416.33$ Pre-Opening Year 1 Year 2 Year 3 Year 4 Year 5 5 Year Net Debt Service -$ 1,000,000.00$ 1,000,000.00$ 1,000,000.00$ 1,000,000.00$ 1,000,000.00$ 5,000,000.00$ RR&I -$ 520,000.00$ 520,000.00$ 520,000.00$ 520,000.00$ 520,000.00$ 2,600,000.00$ Operating 483,080.00$ 346,566.00$ 219,684.00$ 120,235.00$ 41,746.00$ (21,917.00)$ 1,189,394.00$ Exp to City 483,080.00$ 1,866,566.00$ 1,739,684.00$ 1,640,235.00$ 1,561,746.00$ 1,498,083.00$ 8,306,314.00$ Loss (Profit) Pre-Opening Year 1 Year 2 Year 3 Year 4 Year 5 5 Year Net RR&I -$ 520,000.00$ 520,000.00$ 520,000.00$ 520,000.00$ 520,000.00$ 2,600,000.00$ Operating 483,080.00$ 346,566.00$ 219,684.00$ 120,235.00$ 41,746.00$ (21,917.00)$ 1,189,394.00$ Exp to City 483,080.00$ 866,566.00$ 739,684.00$ 640,235.00$ 561,746.00$ 498,083.00$ 3,789,394.00$ Loss (Profit) With Bonding Without Bonding Ampitheatre Costs Name: Citizen Comment Card Address: v / C:/c 'i ia - \\,) ,57 City: r i . c)'+Zip: 3m 5 Telephone Number: Email Address: I C YI1 (- / Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak. What is your position on the item? For Against Citizen Comment Card Name: D,/LJ 4 Address: V M (J'" City: Gz cnAkiii% e_. Zip: 337'7 Telephone Number: 6 /Vi / Email Address:0(.1 L) )Lie ---)6,74/z_,. Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak. 6LCfi /l// What is your position on the item? Fok Against Citizen Comment Card Name: Address: ) 7 7 WV l' i itia i A'/ City: / 60 C Zip: — 337 ( 0C 7 i Telephone Number: J'7 --56)? q7. 9.k Email Address: K4,(1 -e)1(4 -VO ,t2/(al/l 77 USpeakingundercitizenstobeheardre items not on the agenda? Agenda item(s) to which you wish to speak: 1 What is your position on the item? For Against ‘,/ Citizen Comment Card Name: I&(fryi k'lC eir0 ) F Address: 7 k J r City: (aili 4101/ V Zip: .3 (/ Telephone Number: 1? , f y( ( " 067 ( ( Email Address: d hgok%-eb 4) ryli'y 4 t4 474714 c0 Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak. What is your position on the item? For Against Citizen Comment Card Name: v1 c:, c 607 Address: C/' 4c c A, •)-r City:(/PLI-1-) c -Nr Zip: Telephone Number: f7 "-"Z 2/ -1//,' 31/ Email Address:_,A fj--: Speaking under citizens to be heard re items not on the agenda? IJ Agenda item(s) to which you wish to speak. What is your position on the item? For Against. 7 Citizen Comment Card Name: 1.1 Address:, ) ) V.L\ City: Zip: Telephone Number: 1 L Email Address: C***. "4C Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak. What is your position on the item? For \ Against Citizen Comment Card Name: re\NAA C-,- Address: Address: 0 J0-11 j^ City• L 2: C.-rb Zip: 7 Z7 10 Telephone Number:72 ? 3 `-2) — U U Email Address: "J &Ci l j 414( 441 Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak I What is your position on the item? For Against Name: Citizen Comment Card hvI3f,te J Address: Ss -S t S " `' ! City: Ql'di1 'r —eJv Zip: 35 Z.9 Telephone Number: -/ b0' V -C?", Email Address: C%i)''"<' l ` Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak. What isis your position on the item? For Against Name: Citizen Comment Card 1---AukiwrI A" LA -it -641 Address: / `. (A/Lay C City - Zip: 33`) Telephone Number. 917 - Email Address: Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak. What is your position on the item? For Against [/ Name: Citizen Comment Card L 1 II es a -A -e. 3 D 5Address: 3 11 City: FL— zip: 311-5.6 Telephone Number: 7a7 3 30 - 7e4 Email Address:DCL-A3"'a- L- ( ie...r• Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak: ISO"-4->24-C)`4.— What is your position on the item? For x Against Name: Citizen Comment Card Imp Ukolt' Address: City: w 11Zip: -3.771- Telephone 3.7- Telephone Number: Email Address: 4.2 Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak. What is your position on the item? For 1/ Against Name: Citizen Comment Card Address: e(fLs '' 5 Igo City: Zip: -2D1-7 Telephone Number -72:1— ---v 7 52 Email Address: \Q C 1 CJS L' ] Z'I/I ^tel 1ti, Speaking under citizens to be heard re items not on the agenda? Agenda' m(s) to which you wish to peak: U What is your position on the item? For Against Citizen Comment Card Name: /L44 v"/ £ iJ r0 Address: I ti E4 -6P city: ( 12- Telephone Number: 7 677 3 Email Address:ke,it roi/dt,(91r, Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak. What is your position on the item? For SCvSS Against _ Citizen Comment Card Name: Sean SChradeln Address: % i S Fre04, Ca / vc, City Cleo( r w rn i' zip. 7,7 7S G Telephone Number: G 57 - t7 2S Email Address: Sean.Sciii2rgoa;l.Co(1 Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak. 1 fit, n I I. J .10v -df DCC s n -F f yvIn ive r leort,a-def` What is your position on the item? For Against Citizen Comment Card Name: 47417 Address: ci "7,65 City: C/wry, Zip. 3 7L = Telephone Number: Email Address: 2/-44- /h4 U° a -c • Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak: s 49P- o 6 J7eyz l// What is your position on the item? For Against Not fo, I, nJ„ , I p ' f O S TA- y To yekic p Vl/ i2 - A- 0P4 . 1-- fp tv1 / ilenP Fag,' rr s , cop y w, t l suh sf Q-- MV// 1/ 1q, 7- 0 ER v' e — . 4N / t . 4' 5 e- r/ E- 5 4( ( £? c9UAJet/ t172 S Norman Lupo 2932 Heather Trail Clearwater, FL 33761 Norm Lupo -Clearwater draft) presentation (my observations and views) on Agenda item No.11.1/ Date: April 4, 2019 Good Evening Mayor Council Members, city staff As my allotted time is very short, I will offer the following summary for your consideration. Note: If unable to complete in the allotted time, I will provide you copy to review. As you may recall, I spoke before you late last year having concerns with an agenda item that led to a substantial increase my/our city taxes from 5.15 to 5.95 mills. In recollection I mentioned, like many in this city that are on a fixed pension and S.S this council voting to approve, has again increased my cost of living in this city. That said, in reading past or current local newspaper accounts such as in the Times or C. Beacon, past with plans of ongoing major spending, it becomes clear why there was a tax big increase, and as major spending continues, I can only conclude another city tax increase will be forthcoming at some date in the future. Reading the 4/2 Times article by T. McManus titled: Concert pavilion plan, has its critics. l 4eems the issue or debate is in regards to the number of seats. Of course, there are many other concerns, many of which I share with others, such as: The cost and perhaps cost overruns, FY city expenses e.g. ongoing yearly upkeep, insurance, debt cost, personnel costs, impact on our budget, etc. In whatever seats are finalized, the big question is: will in fact those events pay for all the aforementioned costs? ... if not, will those cost be paid by city taxpayers? Question, is there or will there be an Independent comprehensive study/analysis offered to the press and city taxpayers to express what would be the FY or thereafter ROI if having this Pavilion and concerts, and if so, in what period of time or year would occur, to this city and taxpayers? If the new Pavilion is agreed on, and mostly paid by city taxpayers would the benefit be to have realize a no charge ticket to attend those events or at least a discounted ticket price for those concerts.? If not, and paying the same ticket price as non -city residents (or tourist) who don't pay our city tax would seem very unfair. In closing I did not come to Clearwater in retirement to have to pay taxes, or more taxes, paying those taxes (and many fees) from my pension or with my S.S income to help fund a fancy Pavilion regardless of seats or to have concerts. For that matter there is another big cost concern (Pending) which informed city taxpayers may be aware of that is pending besides this Pavilion or Imagine Clearwater costs that some in the city is wanting which is wanting millions in public taxes to make major and fancy stadium renovations. If you recall as I said before ... I have no problem paying city taxes to support our police, fire and other city departments, libraries. fixing our broken sidewalks, repaving our many worn residential streets, etc and yes having enhanced traffic enforcement throughout the city. Back to the Pavilion topic, I believe this expansion will also add to more local traffic congestion, and more stress on city resources and personnel costs all which would impact our city budget. Is that not correct? All said, 1 stand in opposition to moving forward with this pavilion aka amphitheater. For that matter — I think the one we have now is very nice which attendees have visited and enjoyed for many years. I would suggest you rethink your spending habits with many of the very costly 'big ticket' project(s) we read about in the papers, and focus using our taxes on and for city essentials and or enhanced city services, and if not, I would predict another city tax hike with more fees to pay for all the entertainment' projects or events (or costs associated with the sports activities and facilities already in this city ) that have previously been approved or those pending or being proposed. Thank you for hearing my views and observations. normlupo@outlook.com NEWS CLEANWATEA Do Coachman Park concerts make or cost Clearwater money? The city doesn't know / Parks and Recreation manages two overall spending accounts that support special events but doesn't track exact revenues and expenses of each concert and festival. By Tram McManus Piffihtshmd February 6 Mated February 6 CLEARWATER — The city is now spending $41,000 on a market study to determine what kind of performance pavilion on the revamped downtown waterfront the Tampa Bay market would support and what it could cost to operate when the city completes its $5o million Imagine Clearwater redevelopment. So it begs the question: Are city -hosted concerts and festivals in the existing Coachman Park making or costing taxpayers money today? The Parks and Recreation Department cannot answer that because it is not auditing all costs and revenues of individual events, Director Kevin Dunbar confirmed. Instead of tracking exact profits and losses for individual concerts and festivals as they occur, the Parks and Recreation Department is just managing two overall spending accounts that support special events in the city. Parks and Recreation has a special revenue fund of about $200,000 that is tapped to pay upfront for concert and festival expenses, like deposits for performers. It is replenished with revenues the department collects from events, like ticketing and concessions. The balance fluctuates throughout the year but the mandate is for Parks and Recreation officials to manage the fund so they don't need to ask the City Council for more money, Finance Director Jay Ravins said. It doesn't really matter what the balance is at any point in time as long as they've got working capital in that to cover their needs and not come back to the city saying 'we need more money,'" Ravins said. Other overhead costs incurred for hundreds of events citywide - from salaries of employees who staff 5K runs to equipment rentals for festivals in Coachman Park - are paid for with roughly $1 million allocated every year from the general fund. Unlike the special revenue fund, this spending account is not meant to be reimbursed. "That's kind of a cost that the city budgets for every year as the city's support of special events for the citizens," Ravins said. Parks and Recreation keeps rough estimates of the revenues and expenditures for individual events in Coachman Park, but these estimates are not audited and are not comprehensive, Dunbar said. After the Tampa Bay Times requested profit and loss reports for all concerts and festivals the city hosted or co -hosted in Coachman Park over the past two years, Dunbar, Ravins and Assistant City Manager Micah Maxwell acknowledged the 13 event reports Parks and Recreation provided to the newspaper were not reliable. For example, the Clearwater Police Department spent $17,58o supporting the 2018 Sea Blues Festival but Parks and Recreation's accounting sheet did not reflect that expense for the event. The accounting sheet the city initially provided for the 2018 Sea Blues festival showed a $12,643 profit. After the Times questioned the accuracy of the reports, the city provided a revised report showing a 19,119 loss with adjustments made to sound and stage expenses and staffing costs. A city sponsorship of 33,690 initially recorded helped boost the event sheet to reflect a profit. It was then removed because not all expenses had been calculated on the sheet. Dunbar said he has not been tracking individual events because his responsibility is to make sure the overall special events fund, which pays for events throughout the city, is managed and that the fluctuating special revenue fund of about $200,000 for concerts and festivals is reconciled. The litmus test that we've always used is where we are at at the end of the year as it relates to our mandate of where we're supposed to be with the dollars in that fund," Dunbar said. But records show the city's special events fund has overruns. The fund had $963,olo allocated in 2018 but the department spent $1.1 million on special events. The fund had $881,28o allocated in 2017 but spent 947,917. The difference is made up through savings in other portions of Parks and Recreation's overall budget, Dunbar said. Maxwell said accurate profit and loss reports for concerts and festivals in Coachman Park should be done to understand the impacts to the city. Last week, the city promoted Parks and Recreation senior accountant Reynold Choo Chew to Controller to provide professional accounting support to the department. Maxwell said staff is working now to provide accurate concert data to Webb Management Services, the consulting team that will conduct the eight-week market analysis for Imagine Clearwater's concert pavilion.Completion of the final design of Imagine Clearwater's 66 waterfront acres has been stalled while officials debate the specifics of the concert pavilion. The City Council approved the conceptual plan for Imagine Clearwater in February 2017 and Stantec consultants delivered the preliminary design in June 2o18.The design, presented to the public in August, included a modest band shell similar to what exists today in Coachman Park with no covering to shield patrons from sun and rain. Only after then -Ruth Eckerd Hall CEO Zev Buffman in August said the city was blowing a chance fill a void in the Tampa Bay market for a boutique amphitheater covering at least 4,000 seats did the City Council direct consultants to rethink the pavilion design. After consultants presented renderings for a 4,25o seat covered pavilion in January, the City Council agreed they needed a market analysis to help them make a final design decision. The $41,000 study will be paid for within the $834,238 budgeted for Stantec consultants, of which $488,o89 has been spent as of this week, according to budget manager Kayleen Kastel. Maxwell said a market analysis was not conducted before the preliminary design was completed in June because a boutique performance pavilion was never part of the original plan. The conceptual plan, which was created based on public feedback from seven townhall meetings in 2016, did not offer a detailed design for an amphitheater, but suggested "the green and waterfront should first and foremost function as an open space for Clearwater residents." Contact Tracey McManus at tmcmanus@tampabay.com or (727) 445-4151. Follow @TroMcManus. From Consultant Duncan Ward' s Report: " With a 3, 000 seat venue, the pro - forma budget states losses in excess of $ 1. 2 Million including pre- opening cost and a meager $ 22, 000 profit in year 5 of operations on revenue of $ 1. 4 Million that year. No business would survive these conditions let alone be funded by any financial institution." I ask that you do not exceed Mr. Ward' s recommendation and consider an even smaller Amphitheatre if ONE AT ALL. Thank you. Christine ( Chris) Michalek: 855 Bayway Boulevard # 707, Clearwater Beach Qc/ a III 0