04/29/2019 Council Work Session Meeting Minutes April 29, 2019
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
m
ap
® e
Meeting Minutes
Monday, April 29, 2019
9:00 AM
Main Library - Council Chambers
Council Work Session
Page 1
City of Clearwater
Council Work Session Meeting Minutes April 29, 2019
Roll Call
Present: 5 - Mayor George N. Cretekos, Councilmember Jay Polglaze,
Councilmember Hoyt Hamilton, Vice Mayor Bob Cundiff and
Councilmember David Allbritton
Also Present: William B. Horne II — City Manager, Jill Silverboard — Deputy City
Manager, Micah Maxwell —Assistant City Manager, Pamela K.
Akin - City Attorney, Rosemarie Call - City Clerk, and Nicole Sprague
— Official Records & Legislative Services Coordinator.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 9:00 a.m. in Council Chambers at the
Main Library.
A moment of silence was observed to remember the victims at Sri Lanka and
at Poway, California.
2. Presentations — None.
3. Engineering
3.1 Approve Supplemental 5 Work Order for the Kapok Terrace Sanitary Sewer Stormwater
System Improvements Project to Engineer of Record (EOR) King Engineering
Associates, Incorporated, of Tampa, Florida, in the amount of$53,300 for engineering
services during construction and authorize the appropriate officials to execute same.
(consent)
The Kapok Terrace Sanitary Sewer Improvements project's objective is to
expand the sanitary sewer system in the Kapok Terrace neighborhood.
Expansion of the sanitary sewer system will allow dwellings to discontinue use
of their septic system in the Alligator Creek Watershed which drains into Old
Tampa Bay. 118 homes have signed up for the program with 75 sewer
connections completed to date.
March 3, 2016, City Council approved the initial work order to King Engineering
for design and permitting of the project in the amount of$427,200. Subsequent
supplements 1 through 4 in the amount of$305,161 were approved by a
combination of City Council and the City Manager. The supplements provided
for engineering services during construction, including switching from in-house
Page 2
City of Clearwater
Council Work Session Meeting Minutes April 29, 2019
inspection to consultant provided field observation due to current work load of
city Construction Inspectors.
Supplemental 5 work order is for additional weeks of construction management
and field representation, through mid-June 2019, for a total work order value of
$785,661. Due to replacing additional watermain, curb and redesign and
construction of an intersection in response to resident concerns, the project has
taken longer than originally expected.
Construction is anticipated to be complete by the end of May 2019.
The City of Clearwater's Public Utilities Department is responsible for owning,
operating, and maintaining the sanitary sewer infrastructure. Stormwater
Maintenance Department is responsible for owning, operating, and maintaining
the stormwater infrastructure; and the City Engineering Department is
responsible for maintaining roadways.
APPROPRIATION CODE AND AMOUNT:
3217321-561300-96630 $37,310
ENST180006-CONS-INSPCT $ 4,264
ENRD180005-CONS-INSPCT $ 11,726
Funding is available in Capital Improvement Projects consisting of$37,310 in
96630, Sanitary Sewer Extension, $4,264 in ENST180006, Alligator Creek, and
$11,726 in ENRD180005, City-Wide Intersection Improvements to fund the
supplemental work order.
3.2 Approve First Amendment to Management Agreement between Mr. and Mrs. Robert E.
Smith and the City of Clearwater for management of the city-owned
Hillsborough-Keystone Property; and authorize the appropriate officials to execute same.
(consent)
Mr. and Mrs. Smith have overseen and managed the Hillsborough-Keystone
"Sludge Farm" property since 1982. The current Management Agreement
commenced in March 2016 and runs through March 2021. The amendment
will allow the noticing required for discretionary termination of the
Management Agreement to be reduced from 90 days to 30 days. City staff
supports this Amendment. The remainder of the Management Agreement
will remain in full force and effect.
In response to questions, Real Estate Services Coordinator Robert Brzak
said the amendment benefits the City for the current contract. The inspection
period runs through May 2019. The amendment assists with the closing,
extending the 15-business day timeline to 60 days. The City Attorney said
the City conceptually approved a contract to sell the property over a year
ago. The purchases are still in their due diligence period.
Page 3
City of Clearwater
Council Work Session Meeting Minutes April 29, 2019
4. Fire Department
4.1 Reappoint Rick G. Stucker to a four-year term as a Trustee of the Clearwater Firefighters'
Supplemental Trust Fund in accordance with Sec. 175.061 of the Florida State Statutes.
(consent)
The Clearwater Firefighters' Supplemental Trust Fund is the recipient of monies
obtained by the State of Florida from Insurance companies doing business
within the community. These monies are required to be administered by a
Board of Trustees whose composition must consist of two legal residents of the
City appointed by the City Council; two city firefighters elected by the firefighters;
and a fifth member chosen by a majority of the other four members and
submitted to the City Council for appointment. The Board of Trustees is solely
responsible for administration of the trust fund.
The state law allows trustees to succeed themselves as board members. This
legal resident, city council appointed seat will become open July 1, 2019. Mr.
Stucker has indicated his willingness to serve another term. Mr. Stucker is a city
resident and a local business owner with an insurance background. He
currently serves as the Board's Chairman and has been a Trustee on the Board
for over 30 years.
Once approved, Mr. Rick Stucker is to serve a new, four-year term as a trustee
to the seat for the period of July 1, 2019 through June 30, 2023.
4.2 Approve the memorandum of understanding between the City of Clearwater and St
Petersburg College - Clearwater East Community Library to provide the City of
Clearwater access to utilize the Library's parking lot for the purpose of a Point of
Distribution for 2019 emergencies/events as outlined in the agreement and authorize the
City Manager or designee to enter into and approve standard memorandum of
understandings for future use of private properties by the City's Emergency Management.
(consent)
The City of Clearwater has requested to utilize the St. Petersburg College -
Clearwater East Community Library's parking lot for the purpose of a Point of
Distribution for water supplies/food dispensing to the community and utilize
library's first floor as a staging point(s) for volunteers to sign up, get their
background checks, and be assigned to various functions throughout the City.
The City will utilize non-essential city staff at these staging point(s) as well as
provide material and resources to the community for emergencies during
hurricane season and for extreme emergencies/events occurring during
non-hurricane season within the boundaries of the City.
Page 4
City of Clearwater
Council Work Session Meeting Minutes April 29, 2019
The City's Emergency Manager, Fire Division Chief Jevon Graham, will be the
City's point of contact for the coordination of events at this location; review any
damages, accidents or losses; and coordinate any applicable restitution.
There are no charges to the City for the usage of the parking lot and the 1 st floor
of the Library. Any labor provided by the City will be paid by the City during the
course of the emergency event's setup, manning, and breakdown.
The term of the agreement shall be from the date it is signed through December
31, 2019; and either party may terminate as outlined in the agreement.
5. Public Utilities
5.1 Authorize a blanket contract with Cintas Uniform Services of Tampa, FL, in the annual
amount of$175,000 ($25,000 Building and Maintenance and $150,000 Public Utilities)
for the rental of uniforms, floor mats, and purchase of clothing, from May 1, 2019 through
April 30, 2023, in accordance with Code of Ordinances Section 2.564(1)(d) Other
Government Bids, and authorize the appropriate officials to execute same. (consent)
Over the past few years, the Public Utilities Department has utilized rental
uniforms for approximately 160 field employees. Rental uniforms are best suited
for the employees who are routinely exposed to bio-hazard materials during
their work. These workers use the rental uniforms at work, changing at the end
of the day, thereby preventing them from wearing clothing home that was
exposed to contamination during the work day. Public Utilities also purchases
safety boots and reflective safety jackets for field employees.
Building and Maintenance Superintendent Tom Wojtkiw has eight electrical
trade employees including the supervisor who will be provided rental
flame-resistant garments. Building and Maintenance also utilizes Cintas for the
rentals of entryway floor mats for city buildings.
Public Utilities and Building & Maintenance request Council's authorization to
utilize the U.S. Communities contract #R-BB-19002 (expiration October 21,
2023) with Cintas for rental uniforms, floor mats, and safety-related clothing
rentals/purchases.
Public Utilities is also requesting an increase of$18,000 to the current Contract
authorization for uniform rentals. Council previously approved $100,000
annually in March 2016 for a term ending March 31, 2019. Bill Horne, City
Manager, approved a 10% increase ($10,000) and a 30-day extension of the
commitment through April. Public Utilities is requesting additional funds to pay
invoices for April and early May while the new contract is being processed.
APPROPRIATION CODE AND AMOUNT:
Page 5
City of Clearwater
Council Work Session Meeting Minutes April 29, 2019
Budgeted funds are available in Public Utilities operating cost centers
544600-Uniform Rentals and 547100-Uniforms to cover the cost of this contract
for FY19.
Budgeted funds are available in Building and Maintenance operating cost
centers 544600-Uniform Rentals and 550400-Operating Supplies and Materials
to cover the cost of this contract for FY19.
Future fiscal year budgets will include funding for these expenses.
In response to questions, Public Utilities Director David Porter said the
contact includes renting some floor mats for Building and Maintenance. The
rug rental includes cleaning. The additional $18,000 was due to the
negotiations taking longer than expected.
6. Parks and Recreation
6.1 Approve contract (purchase order) to Dix.Hite and Partners Inc. of Longwood, FL, in the
amount of$488,340 for phase two architectural and engineering services for the design
of Crest Lake Park and authorize the appropriate officials to execute same. (consent)
On March 1, 2018, the City Council approved awarding a contract (purchase
order) to Dix.Hite and Partners Inc. of Longwood, FL, in the amount of$100,000
for phase one architectural and engineering services for the design of Crest
Lake Park, according to the master plan developed by Wannemacher Jenson
Architects Inc. (WJA) of St. Petersburg, FL.
Phase one has been completed which includes final schematic design, cost
estimates, and a schedule for completion; while staying within the $6.4 million
project budget that was adopted by the City Council.
Phase two includes detailed design development, construction documents, bid
support, and contract management. In order to keep the project within budget
and on schedule, the city will be issuing an RFQ (Request for Qualifications) for
a Construction Manager at Risk to be part of the design team.
In addition to new trails/sidewalks, landscaping, and lighting, park elements for
phase II, will include the following:
• One Large Picnic Pavilion (approximately 600-800 sf)
• One Small Picnic Pavilions (approximately 400-500 sf)
• One Restroom Building (approximately 400-500 sf)
• One Splash Pad (1,500 sf)
• One Playground (28,000 sf)
• One Boardwalk Connection over Crest Lake
• Two Sand Launch Beaches
Page 6
City of Clearwater
Council Work Session Meeting Minutes April 29, 2019
• One to Two (1 to 2) Sand Volleyball Courts
• Head Out Angled Parking on South Glenwood Avenue
• Downtown Gateway Column at Memorial Walk
The park is currently being maintained once a week by city staff and includes
mowing, edging, and blowing of sidewalks, picking up litter, minimal spraying,
and fertilization.
It is estimated that the scope of this project will require additional maintenance
staff(3 FTEs) as well as equipment and supplies to address the following:
• Increase of hardscape areas to be edged and blown off
• New landscape beds, bioswales, and rain gardens to be maintained
• Opening and closing of restrooms
• Cleaning picnic shelters
• Picking up and disposing of increased litter in the park and parking areas
due to increased usage
• Increased chemical spraying and fertilizer application for landscape areas
and tree rings
• Daily maintenance of the splash park to treat water and keep sprayers
operable
• Increased maintenance of new lake vegetation and new boardwalks
• Additional mulching required of new landscape beds
• Provide for city employee to be at the park seven days per week to not only
provide maintenance but to address citizen and visitor issues
The estimated cost for the new employees, supplies and equipment is
$200,000 annually; however, final budget impacts will be provided in Fiscal Year
2020/21 budget.
As has been stated before, this will be a legacy project celebrating the gateway
into downtown Clearwater as well as the beaches while preserving the integrity
of the neighborhood.
If this contract is approved, phase two design will be completed by December
2019 with ground breaking ceremonies to follow soon thereafter and completion
of construction by November 2020.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Capital Improvement Project 315-93650, Crest Lake Park
Improvements, to fund this contract.
In response to questions, Parks and Recreation Director Kevin Dunbar said
the item before Council is to start the detailed design drawings. The project
will be using $6.4 million of the BP funds. The initial design included
volleyball courts, many of the residents supported the volleyball courts. Staff
is considering a fountain as a wow-feature; staff is looking at potential
impacts the fountain would have on the wildlife. The dog park is not part of
Page 7
City of Clearwater
Council Work Session Meeting Minutes April 29, 2019
this project.
7. Information Technology
7.1 Approve a revised combined agreement with CenturyLink, Inc. of Monroe, LA for
telecommunications and internet services in the amount of$330,000 for Fiscal Year 2019
through Fiscal Year 2021 and authorize the appropriate officials to execute same.
(consent)
CenturyLink is the incumbent internet-service-provider and telecommunications
provider for the City's primary internet gateway and phone switch (MSB).
During December 2018, additional communications services were added for
offices located at 600 Cleveland Street, Suite 600, for support of the City's new
city offices.
Service agreements for internet and telecommunications services were
previously managed as separate and distinct agreements; changes in
purchasing practices require that all services with a single vendor be combined
under a single agreement and purchase order.
For the term defined the charges are as follows:
Internet Services (data): $65,000
Telecommunications Services (voice): $235,000
10% Contingency: $30,000
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in the IT Admin Services budget.
7.2 Approve a contract and award RFP 35-18 to PermitRocket Software, LLC of Miami, FL
in the amount of$389,022 for software maintenance, subscription services and
professional services and authorize the appropriate officials to execute same. (consent)
PermitRocket was selected as the best respondent to RFP 35-18 to provide a
electronic document review platform with the City's permitting system (Accela).
The City currently uses Accela's software solutions Automation and Adobe for
land management, permitting and code enforcement business support.
PermitRocket will replace Adobe and provide electronic document review
software to work in integration with Accela in support of these business
operations.
Page 8
City of Clearwater
Council Work Session Meeting Minutes April 29, 2019
The annual maintenance for PermitRocket over a 5-year period is as follows:
Year 1 - $55,746.00
Year 2 - $55,746.00
Year 3 - $55,746.00
Year 4 - $55,746.00
Year 5 - $55,746.00
In addition to software maintenance, PermitRocket will provide professional
services for configuration and implementation support in an amount of
$59,550.00, and a 15% contingency of$50,742 is allotted for ongoing support to
modify system setup and scripting in support of service functions, electronic
permit processes and reporting features.
Implementation costs and first year maintenance costs ($115,296) will be
charged to project 94857-Accela Permitting and Code Enforcement.
Contingency costs ($50,742) will be provided from the IT Admin Services
budget.
Annual maintenance costs for years 2-5 will be included in the IT Administrative
Services budget.
APPROPRIATION CODE AND AMOUNT:
94857 $115,296
09862 $50,742
In response to questions, IT Manager Jeremy Williams said the item before
Council is a 5-year contract. The software will improve the process for
receiving large electronic documents. The implementation fee is applied the
first year and a $50,000 contingency.
7.3 Approve a modified 5-year maintenance schedule and contract to Tyler Technologies,
Inc. of Yarmouth, ME for maintenance and support fees for Munis Financials, Human
Capital Management software and Tyler Systems Management in an amount of
$1,233,793.63; authorize annual maintenance payment releases in accordance with the
License and Services agreement approved by Council on May 16, 2017, for a total
not-to-exceed amount of$1,233,793.63 over a five year-period 2019-2023 and authorize
the appropriate officials to execute same. (consent)
In May 2017, the City Council approved an agreement with Tyler Technologies
for licensing, maintenance, and professional services related to the purchase of
Tyler's Munis Financials software to replace our previous financial system. In
January 2019, the City Council approved an addendum to this agreement for
licensing and professional services related to the purchase and implementation
of the Munis Human Capital Management (HCM) software.
Page 9
City of Clearwater
Council Work Session Meeting Minutes April 29, 2019
The requested not-to-exceed amount includes maintenance and support costs
for all modules listed above (Munis Financials and HCM) for fiscal years 2019
through 2023.
The total amount also represents an increase of$150,000 ($30,000/yr) over the
original maintenance schedule for the addition of Tyler Systems Management
(TSM). TSM is an enhanced level of support service that provides priority
support services and hardware configuration services.
The total costs reflect increases of 3% annually for the next three years and 5%
annually for the remaining years.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in the Finance CIP project cost codes
3557355-564300-94828 (computer software >$5,000) and
3557355-530100-94828 (professional services) for planned maintenance
expenditures in the first year of each phase of implementation. Maintenance and
hardware expenses in out years will be budgeted in the IT Admin Services
budget.
In response to a question, IT Director Daniel Mayer said the additional level
of support provides the City priority status when an issue arises.
8. Official Records and Legislative Services
8.1 Reappoint Kevin Chinault and Peter Scalia to the Neighborhood and Affordable Housing
Advisory Board (NAHAB) with terms to expire May 31, 2023. (consent)
APPOINTMENT WORKSHEET
BOARD: Neighborhood and Affordable Housing Advisory Board (NAHAB)
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: N/A (See Special Qualifications)
MEMBERS: 7
VICE-CHAIR: Peter Scalia
MEETING DATE: 2nd Tues. most months
PLACE: Chambers
STAFF LIAISON: Chuck Lane
APPTS. NEEDED: 2
SPECIAL QUALIFICATIONS: Board to have 1 member in each: Real Estate
Page 10
City of Clearwater
Council Work Session Meeting Minutes April 29, 2019
Professional in Connection with Affordable Housing; Clearwater Resident;
Residential Home Building Industry; Advocate for Low Income Housing;
Not-For-Profit Provider of Affordable Housing; Banking/Mortgage Industry;
Employer's Representative.
THE FOLLOWING ADVISORY BOARD MEMBERS HAVE A TERM WHICH
WILL BE EXPIRING AND NOW REQUIRE REAPPOINTMENT FOR A NEW
TERM. PER LIAISON, THEY BOTH WISH TO SERVE ANOTHER TERM.
1. Kevin Chinault - 3606 61 st Terrace E., Ellenton, FL 34222 - Dir/Social Services
Original Appointment: 5/7/15
(--1 Absence in the last year)
Interest in reappointment: Yes - (currently serving 1st term until 5/31/19)
(Citizen who is actively engaged as a not-for-profit provider of affordable
housing)
1. Peter Scalia - 1345 Park St., 33756 - Business Executive
Original Appointment: 6/7/18
(--0 Absences in the last year)
Interest in reappointment: Yes - (currently filling an unexpired term until 5/31/19)
(Citizen who is actively engaged as an advocate for low-income persons
in connection with affordable housing)
Zip codes of current members:
1 - 33703
1 - 33711
2 - 33756
1 - 33765
1 - 34222
Current Special Qualifications:
1 citizen actively engaged in the banking or mortgage Industry in connection
with affordable housing
1 citizen actively engaged in the residential home building industry in connection
with affordable housing
1 citizen who resides within the City of Clearwater
1 citizen actively engaged as a real estate professional in connection with
affordable housing
1 citizen actively engaged as an advocate for low-income persons in connection
with affordable housing
1 citizen actively engaged as a not-for-profit provider of affordable housing
9. Legal
Page 11
City of Clearwater
Council Work Session Meeting Minutes April 29, 2019
9.1 Adopt Ordinance 9262-19 on second reading, annexing certain real property whose post
office address is 1763 Ragland Court, Clearwater, Florida 33765, into the corporate
limits of the city and redefining the boundary lines of the city to include said addition.
9.2 Adopt Ordinance 9263-19 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain real property
whose post office address is 1763 Ragland Court, Clearwater, Florida 33765, upon
annexation into the City of Clearwater, as Residential Low (RL).
9.3 Adopt Ordinance 9264-19 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 1763 Ragland Court,
Clearwater, Florida 33765, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
9.4 Adopt Ordinance 9250-19 on second reading, annexing certain unaddressed real
property located approximately 423 feet south of Nursery Road and 265 feet east of
South Belcher Road, and certain real property whose post office address is 2233 Nursery
Road, all in Clearwater, Florida 33764, into the corporate limits of the city and redefining
the boundary lines of the city to include said addition.
9.5 Adopt Ordinance 9251-19 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain unaddressed
real property located approximately 423 feet south of Nursery Road and 265 feet east of
South Belcher Road, and certain real property whose post office address is 2233 Nursery
Road, all in Clearwater, Florida 33764, upon annexation into the City of Clearwater, as
Residential/Office General (R/OG).
9.6 Adopt Ordinance 9252-19 on second reading, amending the Zoning Atlas of the city by
zoning certain unaddressed real property located approximately 423 feet south of Nursery
Road and 265 feet east of South Belcher Road, and certain real property whose post
office address is 2233 Nursery Road, all in Clearwater, Florida 33764, upon annexation
into the City of Clearwater, as Office (0).
9.7 Adopt Ordinance 9253-19 on second reading, annexing certain unaddressed real
property located on the southwest corner of Nursery Road and US Highway 19 North,
Clearwater, Florida 33764, together with all abutting right-of-way of Nursery Road, into the
corporate limits of the city and redefining the boundary lines of the city to include said
addition.
Page 12
City of Clearwater
Council Work Session Meeting Minutes April 29, 2019
9.8 Adopt Ordinance 9254-19 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain unaddressed
real property located on the southwest corner of Nursery Road and US Highway 19 North,
Clearwater, Florida 33764, upon annexation into the City of Clearwater, as US 19
Neighborhood Center (US19 - NC).
9.9 Adopt Ordinance 9255-19 on second reading, amending the Zoning Atlas of the city by
zoning certain unaddressed real property located on the southwest corner of Nursery
Road and US Highway 19 North, Clearwater, Florida 33764, upon annexation into the
City of Clearwater, as US 19 (US 19).
9.10Adopt Ordinance 9256-19 on second reading, annexing certain real properties whose
post office addresses are 3046 Grand View Avenue and 800 Moss Avenue, all in
Clearwater, Florida 33759, into the corporate limits of the city and redefining the
boundary lines of the city to include said addition.
9.11Adopt Ordinance 9257-19 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain real properties
whose post office addresses are 3046 Grand View Avenue and 800 Moss Avenue, all in
Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential
Low (RL).
9.12Adopt Ordinance 9258-19 on second reading, amending the Zoning Atlas of the city by
zoning certain real properties whose post office addresses are 3046 Grand View Avenue
and 800 Moss Avenue, all in Clearwater, Florida 33759, upon annexation into the City of
Clearwater, as Low Medium Density Residential (LMDR).
9.13Adopt Ordinance 9259-19 on second reading, annexing certain real property whose post
office address is 1767 Cardinal Drive, Clearwater, Florida 33759, into the corporate
limits of the city and redefining the boundary lines of the city to include said addition.
9.14Adopt Ordinance 9260-19 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain real property
whose post office address is 1767 Cardinal Drive, Clearwater, Florida 33759, upon
annexation into the City of Clearwater, as Residential Low (RL).
9.15Adopt Ordinance 9261-19 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 1767 Cardinal Drive,
Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium
Page 13
City of Clearwater
Council Work Session Meeting Minutes April 29, 2019
Density Residential (LMDR).
10. City Manager Verbal Reports
10.1 Imagine Clearwater (WSO)
The City Manager said today's Imagine Clearwater update will center on the
following areas: the pavilion, the elevated walkway and parking for the park.
Assistant City Manager Micah Maxwell said in March Council discussed the
idea of pulling back the pavilion, shrinking the size of the pavilion, and
removing the elevated walkway. Removing the elevated walkway
would significantly impact the bluff walk and its ability to sustain itself as a
continuous walkway. Shrinking the pavilion would reduce the covered area.
Mr. Maxwell provided a PowerPoint presentation of the proposed renderings
from different perspectives.
In response to questions, Mr. Maxwell said the walkway is not elevated all
the way, the walkway will cease to exist as it approaches the area with the
pilings, at that point the walkway will be part of the bluff. There will be some
fill in the area. He said he would ask the consultants for a rendering that
better depicts the area where the elevated walkway and pilings are located.
A scaled back pavilion would impact the summer market events; the
originally envisioned pavilion was large enough to house the summer market
events during hot or rainy days and host events that would draw people from
Cleveland Street and Osceola Avenue into Coachman Park. Mr. Maxwell
said the covered area is approximately 2,700 sq. ft.
Discussion ensued with concerns expressed regarding the impact the
elevated walkway would have on the adjacent condominium. There was
council consensus to not make the pavilion any smaller.
In response to questions, Mr. Maxwell said he was not sure if 4 permanent
parking spaces could be added without negatively impacting the project.
There are currently 20 parking spaces near the dock area. The City Attorney
said the City will need to meet the ADA parking requirements. Mr. Maxwell
said there is no designated parking for the Harbormaster; the Harbormaster
can use the loading and unloading zone for parking as needed.
Mr. Maxwell said Interim Assistant City Manager Michael Delk will be taking
over as the project leader for Imagine Clearwater. The redevelopment
conversation that was originally planned for today will be rescheduled in
order to provide Mr. Delk sufficient time to dig deeper into the project.
Page 14
City of Clearwater
Council Work Session Meeting Minutes April 29, 2019
It was suggested that a 2 to 3-level parking garage be included in the RFP
for the former Harborview site. The City Attorney suggested that the RFP be
more open-ended, she suggested that the developer consider structured
parking possibilities as part of the RFP.
In response to a question, the City Attorney said not everything in the library
activation plan will require an RFP. Staff has not determined if the restaurant
at the Main Library is viable. Mr. Delk said there is little danger of slowing
down, he requested to get to up to speed to understand the project status.
11. City Attorney Verbal Reports — None.
12. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
13. Closing Comments by Mayor— None.
14. Adjourn
The meeting adjourned at 10:06 a.m.
Page 15
City of Clearwater
Council Work Session Meeting Minutes April 29, 2019
Page 16
City of Clearwater