04/01/2019Monday, April 1, 2019
9:00 AM
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Council Chambers - Main Library
Council Work Session
Work Session Agenda
April 1, 2019Council Work Session Work Session Agenda
1. Call to Order
2. Presentations
Firefighter of the Year Shawn Lawrentz and Fire Medic of the Year Logan
Chaple
2. 1
3. Planning
Provide update on the Complete Streets for Clearwater Implementation
Plan, including a summary of preliminary implementation
recommendations. (WSO)
3.1
4. Economic Development and Housing
Approve a Contract for Purchase of Real Property by the City of
Clearwater of certain real property owned by The School Board of Pinellas
County, Florida, with a purchase price of $1,800,000 and total
expenditures not to exceed $1,825,000; authorize the appropriate officials
to execute same, together with all other instruments required to affect
closing; and approve the transfer of $1,825,000 from general fund reserves
at mid-year to cover the cost of the purchase. (consent)
4.1
5. Gas System
Approve a Contract with Olameter DPG, LLC, in the annual amount of
$600,000, with the option for two, one-year term extensions, to provide
natural gas line locating services and authorize the appropriate officials to
execute same. (consent)
5.1
6. Parks and Recreation
Approve grant funds awarded to the City from Clearwater for Youth, in the
amount of $18,000 for a flag football league and track program to serve
local youth and establish a special program, G1907 - Clearwater for Youth
Grants, for these funds at mid-year. (consent)
6.1
7. Engineering
Approve the request from the owner of property addressed as 1416 Leo
Lane E. to vacate a 10-ft. by 75-ft. portion of a platted Utility Easement
lying in Lot 32, Skycrest Greens Addition, as recorded in Plat Book 69,
Page 6 of the Public Records of Pinellas County, Florida, and pass
Ordinance 9265-19 on first reading.
7.1
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April 1, 2019Council Work Session Work Session Agenda
Declare surplus for conveyance to the City of Clearwater Community
Redevelopment Agency (CRA), certain real property located at 115 S.
Martin Luther King Jr. Ave, for subsequent sale by the CRA for
redevelopment purposes. (APH)
7.2
Declare surplus for conveyance to the City of Clearwater Community
Redevelopment Agency (CRA), certain real property located at the
Southwest Corner of Prospect Avenue and Park Street, legally described
as Tract 3 of the Plat Mediterranean Village in the Park, as recorded in
Plat Book 125, Pages 44-46 of the Public Records of Pinellas County,
Florida, for subsequent sale by the CRA for redevelopment purposes.
(APH)
7.3
Declare surplus for conveyance to City of Clearwater Community
Redevelopment Agency (CRA), certain real property located at the SW
Corner of Cleveland St. and S. Dr. Martin Luther King Jr. Ave., legally
described as; the North 282.5 feet of the East 50 feet of Block 5, according
to the plat of Sarah McMullen’s Subdivision, as recorded in Plat Book 1,
Page 41, Public Records of Pinellas County, Florida; together with all that
part of the West 90 feet of the East 110 feet of the Northwest ¼ of the
Northwest ¼ of Section 15, Township 29 South, Range 15 East, which lies
between Eastwardly projections of the North and South Boundaries of the
part of said Block 5 thus defined, less and except any road rights-of-way.
(APH)
7.4
Approve a Business Lease Contract between the City of Clearwater and
Lutheran Services Florida, Inc. for the use of city-owned properties located
at 701 N Missouri Avenue and authorize the appropriate officials to
execute same. (consent)
7.5
Approve a Business Lease Contract between the City of Clearwater (City)
and Hope Academy International, LLC for the use of a city-owned lot
located at 918 Palmetto Avenue and authorize the appropriate officials to
execute same. (consent)
7.6
Approve amendment one to Joint Partnership Agreement (JPA) between
Pinellas County and the City of Clearwater for the South Myrtle Avenue
from Clearwater Largo Road to Belleair Road Drainage Project
(17-0059-UT) extending the expiration date to April 2021 and increasing
estimated costs by $29,082.90 and authorize the appropriate officials to
execute same. (consent)
7.7
Approve an Engineer of Record (EOR) Work Order to Jones Edmunds of
Tampa, FL, in the amount of $163,000 for the Marshall Street (MS) Water
Reclamation Facility (WRF) Blend Tank Mixer project (18-0057-UT), and
authorize the appropriate officials to execute same. (consent)
7.8
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April 1, 2019Council Work Session Work Session Agenda
Approve the conveyance of a Distribution Easement to Duke Energy for
the installation and maintenance of a new power line and electric facilities
for City of Clearwater property at 1005 N Old Coachman Road and
authorize the appropriate officials to execute same. (consent)
7.9
8. Fire Department
Approve the agreement between Dunedin Blue Jays and the City of
Clearwater Fire and Rescue Department to provide emergency medical
services at Jack Russell Stadium for 2019 baseball events as outlined in
the agreement and authorize the Fire Chief of Clearwater Fire and Rescue
to execute same. (consent)
8.1
Approve the 2019 Emergency Medical Services ALS First Responder
Growth Management Agreement between Pinellas County and City of
Clearwater to implement EMS growth management strategies and
authorize the appropriate officials to execute same. (consent)
8.2
9. Marine & Aviation
Marine and Aviation Business Plan Update 2019-2024 (WSO)9.1
10. Solid Waste
Authorize surplus disposition of identified vehicles via auction to the
highest bidder pursuant to City Code Section 2.622, Surplus Personal
Property, and authorize the appropriate officials to execute same.
(consent)
10.1
11. Official Records and Legislative Services
Reappoint Sallie Parks to the Sister Cities Advisory Board with a term to
expire April 30, 2022. (consent)
11.1
Elect a Councilmember to serve as Vice Mayor.11.2
Appoint Councilmembers as representatives to serve on Regional and
Miscellaneous Boards.
11.3
Schedule a special council meeting on May 14, 2019 at 2:00 p.m. for the
purpose of holding a strategic planning session. (consent)
11.4
12. Legal
Request authority to institute a civil action on behalf of the City against R.J.
Kielty Plumbing, Heating and Cooling, Inc. to recover $3,232.77 for
damages to city property. (consent)
12.1
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April 1, 2019Council Work Session Work Session Agenda
Request authority to institute a civil action on behalf of the City against
Diversified Landscape Maintenance and Construction, Inc. to recover
$1,936.05 for damages to city property. (consent)
12.2
Request authority to settle case of City of Clearwater v. Eva Long, Case
No. 18-5969-CI. (consent)
12.3
Continued to a date uncertain: Deny a Future Land Use Map Amendment
from the Residential Low (RL) category to the Institutional (I) category for
2.61 acres of property located at 1885 County Road 193 and deny
Ordinance 9235-19 on second reading. (LUP2018-11008)
12.4
Continued to a date uncertain: Deny a Zoning Atlas Amendment from the
Low Medium Density Residential (LMDR) District to the Institutional (I)
District for 2.61 acres of property located at 1885 County Road 193 and
deny Ordinance 9236-19 on second reading. (REZ2018-12005)
12.5
Adopt Ordinance 9237-19 on second reading, annexing certain real
property whose post office address is 3143 Johns Parkway, Clearwater,
Florida 33759, into the corporate limits of the city and redefining the
boundary lines of the city to include said addition.
12.6
Adopt Ordinance 9238-19 on second reading, amending the future land
use plan element of the Comprehensive Plan of the city to designate the
land use for certain real property whose post office address is 3143 Johns
Parkway, Clearwater, Florida 33759, upon annexation into the City of
Clearwater, as Residential Urban (RU).
12.7
Adopt Ordinance 9239-19 on second reading, amending the Zoning Atlas
of the city by zoning certain real property whose post office address is
3143 Johns Parkway, Clearwater, Florida 33759, upon annexation into the
City of Clearwater, as Low Medium Density Residential (LMDR).
12.8
Adopt Ordinance 9240-19 on second reading, annexing certain
unaddressed real property located approximately 820 feet south of Gulf to
Bay Boulevard between 2991 Gulf to Bay Boulevard and Old Tampa Bay,
Clearwater, Florida 33759, into the corporate limits of the city and
redefining the boundary lines of the city to include said addition.
12.9
Adopt Ordinance 9241-19 on second reading, amending the future land
use plan element of the Comprehensive Plan of the city to designate the
land use for certain unaddressed real property located approximately 820
feet south of Gulf to Bay Boulevard between 2991 Gulf to Bay Boulevard
and Old Tampa Bay, Clearwater, Florida 33759, upon annexation into the
City of Clearwater, as US 19 Regional Center (US 19-RC).
12.10
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April 1, 2019Council Work Session Work Session Agenda
Adopt Ordinance 9242-19 on second reading, amending the Zoning Atlas
of the city by zoning certain unaddressed real property located
approximately 820 feet south of Gulf to Bay Boulevard between 2991 Gulf
to Bay Boulevard and Old Tampa Bay, Clearwater, Florida 33759, upon
annexation into the City of Clearwater, as US 19 (US 19) and Preservation
(P).
12.11
Adopt Ordinance 9243-19 on second reading, annexing certain real
properties whose post office addresses are 3046 Merrill Avenue, 3035
Terrace View Lane, 3050 Glen Oak Avenue North, 3012 and 3020 Lake
Vista Drive, 3023 Grand View Avenue and 3077 Hoyt Avenue, all within
Clearwater, Florida 33759, into the corporate limits of the city and
redefining the boundary lines of the city to include said addition.
12.12
Adopt Ordinance 9244-19 on second reading, amending the future land
use plan element of the Comprehensive Plan of the city to designate the
land use for certain real properties whose post office addresses are 3046
Merrill Avenue, 3035 Terrace View Lane, 3050 Glen Oak Avenue North,
3012 and 3020 Lake Vista Drive, 3023 Grand View Avenue and 3077
Hoyt Avenue, all within Clearwater, Florida 33759, upon annexation into the
City of Clearwater, as Residential Low (RL).
12.13
Adopt Ordinance 9245-19 on second reading, amending the Zoning Atlas
of the city by zoning certain real properties whose post office addresses
are 3046 Merrill Avenue, 3035 Terrace View Lane, 3050 Glen Oak Avenue
North, 3012 and 3020 Lake Vista Drive, 3023 Grand View Avenue and
3077 Hoyt Avenue, all within Clearwater, Florida 33759, upon annexation
into the City of Clearwater, as Low Medium Density Residential (LMDR).
12.14
Adopt Ordinance 9266-19 on second reading, amending the Operating
Budget for the Fiscal Year ending September 30, 2019 to reflect increases
and decreases in revenues and expenditures for the General Fund,
Special Development Fund, Special Program Fund, Water and Sewer
Fund, Marine Fund, Parking Fund, General Services Fund, Administrative
Services Fund and Garage Fund.
12.15
Adopt Ordinance 9267-19 on second reading, amending the Capital
Improvement Budget for the Fiscal Year ending September 30, 2019, to
reflect a net increase of $5,811,509.
12.16
13. City Manager Verbal Reports
14. City Attorney Verbal Reports
15. Council Discussion Item
Multimodal Transportation - Councilmember Polglaze15.1
Page 6 City of Clearwater Printed on 3/29/2019
April 1, 2019Council Work Session Work Session Agenda
16. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
17. Closing Comments by Mayor
18. Adjourn
19. Presentation(s) for Council Meeting
Civitan Awareness Month Proclamation -19.1
Workzone Safety Awareness Week Proclamation19.2
Neighborly Care - David Iomaka, Executive Director19.3
Tampa Bay Estuary Update - Ed Sherwood, Director TBEP19.4
Page 7 City of Clearwater Printed on 3/29/2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5900
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: PresentationIn Control: Council Work Session
Agenda Number: 2. 1
SUBJECT/RECOMMENDATION:
Firefighter of the Year Shawn Lawrentz and Fire Medic of the Year Logan Chaple
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5907
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Planning & Development
Agenda Number: 3.1
SUBJECT/RECOMMENDATION:
Provide update on the Complete Streets for Clearwater Implementation Plan, including a
summary of preliminary implementation recommendations. (WSO)
SUMMARY:
The provision of adequate transportation facilities infrastructure is one of the most important
components needed to support future redevelopment in the city, and providing safe, multimodal
choices will be necessary to accommodate future growth without sacrificing roadway
efficiency. Complete Streets provide people of all ages and abilities with safe and comfortable
travel options, balancing the needs of different transportation modes within the overall system.
Streets include the entire right-of-way, not just curb to curb, and it is important to plan, design,
and build streets with all users in mind, while also being flexible enough to address changes to
the transportation landscape.
Recognizing this need for change, the City Council authorized a work order with Kimley-Horn
and Associates to prepare a Complete Streets implementation plan, which kicked off in early
2018. With assistance from the consultant team, the Planning and Development Department
worked with stakeholders from throughout the city to define mobility and infrastructure
concerns and desires to be addressed by the plan. Public outreach included three Complete
Streets Advisory Committee meetings, three community open house meetings, and a
MetroQuest survey which was taken by 921 people and generated 190 comments.
This plan establishes a framework of various modes used for travel with a flexible design
toolkit, and a method for implementation as part of transportation planning and other city
processes. The goal is to incorporate Complete Streets improvements into the existing project
review processes to ensure that the city's transportation system and facilities serve all users.
Most enhancements would be part of other departments’ projects (e.g., stormwater,
resurfacing) that impact streets, allowing Complete Streets improvements to be constructed at
a fraction of the overall project cost. In addition, a wide variety of improvements can be installed
using low cost materials (e.g., paint, flex posts) as demonstration projects to test the design’s
safety and efficiency before moving forward with permanent installation. This approach has
been used by cities throughout the country to not only test designs but also show the public
how they work.
Key recommendations within the plan include:
1.Develop an inter-departmental process to integrate Complete Streets improvements
into each department’s project review and goals.
2.Approve a Complete Streets Policy for the city. (Bicycle Friendly Community (BFC)
Page 1 City of Clearwater Printed on 3/29/2019
File Number: ID#19-5907
designation requires a Complete Streets Policy).
3.Create a Complete Streets Advisory Committee (meets a BFC designation
requirement).
4.Integrate support for Complete Streets into the Comprehensive Plan.
5.Amend the Community Development Code to be consistent with the Complete Streets
implementation plan guidelines (BFC designation credits plans that apply the AASHTO
and NACTO bicycle facility design guides and implementation as are relied upon in this
plan).
6.Create a Complete Streets education program.
7.Evaluate the plan’s success using the performance measures established within.
It is anticipated that the final plan will be ready for City Council approval within the next few
months
Page 2 City of Clearwater Printed on 3/29/2019
COMPLETE STREETS FOR CLEARWATER
Complete Streets for
Clearwater
Implementation Plan
April 1, 2019
COMPLETE STREETS FOR CLEARWATER
2
“If you design a city for cars, it fails for
everyone, including drivers. If you
design a multimodal city, it works
better for everyone, including drivers.”
-Brent Toderian
Former Vancouver Chief Planner
COMPLETE STREETS FOR CLEARWATER
Why Complete Streets for Clearwater?
•Safe streets: Actual and perceived comfort
and safety support all users
•Mobility: Help people travel and access
destinations by all modes
•Economy: Significant tourism arrives from
airports, large number of commuters
•Equity: Large number of citizens don’t own
a vehicle
This plan makes a difference in how the City designs streets
Advisory Committee for Complete Streets
COMPLETE STREETS FOR CLEARWATER
Traditional Car Focused Decision-Making = No Choice
Street
Function
Traffic
Volume &
Speed
Right-of-
way
Street
Design
COMPLETE STREETS FOR CLEARWATER
Flexible Decision-Making: Focus on Land Use and
Mobility Options
Street
Function
Land Use
Context
Mobility
Strategies
Right-of-
way
Street
Design
COMPLETE STREETS FOR CLEARWATER
6
COMPLETE STREETS FOR CLEARWATER
7
CRASH MAP
Crashes: 2013 -2017
Total: 52 Fatalities &
456 Serious Injuries
Bicyclists: 4 Fatalities &
34 Serious Injuries
Pedestrians: 23 Fatalities &
47 Serious Injuries
COMPLETE STREETS FOR CLEARWATER
Benefits of Complete Streets
•Improve Residents’ Quality of Life
•Health & Safety
•Economic Strength
•Equity
•Community Cohesion
•Sustainable Environment
Not all corridors are alike…corridors need to meet different needs
and opportunities, and support all people.
COMPLETE STREETS FOR CLEARWATER
Guiding Principles
COMPLETE STREETS FOR CLEARWATER
Guiding Principles
COMPLETE STREETS FOR CLEARWATER
Complete Streets Policy & Practice
•FDOT has adopted:
•Complete Streets Handbook
•Context Classification Guidelines
•Florida Design Manual (FDM)
•State roadway designs must meet Complete Streets
goals
•Local agencies implementing Complete
Streets:
•Pinellas County, St. Petersburg, Tampa,
Hillsborough County
Urban
Core
Urban
Edge
Urban
General
Suburban
Commercial
Urban
Residential
Suburban
Residential
THOROUGHFARES:
Regional Connectors, commuter routes, vehicle
dominant, main freight routes, high speeds, limited
pedestrian & bicycle facilities
Examples: SR 60, SR 580, US 19
COMMUNITY CONNECTORS:
Connectors to cities and local streets, limited
pedestrian & bicycle facilities, highly accessible for
vehicles, medium speeds
Examples: Alt US 19, Drew Street, Belcher, Sunset
Point Road
LOCAL COLLECTORS:
Local and Neighborhood Connectors, pedestrian/bike
facilities, neighborhood access, medium/low speeds
Examples: Druid Road, Countryside Blvd., Mandalay
Avenue
LOCAL STREETS:
Access to neighborhood streets, pedestrian/bike
facilities, low speeds
Examples: Osceola Avenue, Pierce Street,
Saturn Avenue
COMPLETE STREETS FOR CLEARWATER
Tools for Complete Streets
Complete streets may not use all of these elements
14
Traveled Way: Design for Safety and Appropriate Speed for
the Surrounding Context
Pedestrian Realm
Integrate Land Use
Pedestrian Realm
Integrate Land Use
Intersection & crossing design is key for accessible/safety
On-Street Parking On-Street Parking
COMPLETE STREETS FOR CLEARWATER
Complete Streets Projects
BEFORE AFTER
COMPLETE STREETS FOR CLEARWATER
Complete Streets Projects
BEFORE AFTER
COMPLETE STREETS FOR CLEARWATER
Complete Streets Projects
BEFORE AFTER
COMPLETE STREETS FOR CLEARWATER
Complete Streets Projects
BEFORE AFTER
Realigning the skewed intersection in the graphic on the left to the right-angle connection in the graphic on the right results in less exposure distance and better visibility for all users as well as better use of land
(Credit: Michele Weisbart)
COMPLETE STREETS FOR CLEARWATER
Complete Streets Projects
COMPLETE STREETS FOR CLEARWATER
Implementation of Complete Streets
•Complete Streets are typically not stand-
alone projects
•Major and minor capital projects (in
conjunction with)
•Maintenance or resurfacing
•Hotspots (safety or intersection issues)
•Partner with other agencies’ capital projects
•Private development
•Quick builds
COMPLETE STREETS FOR CLEARWATER
Key Plan Recommendations
•Develop Interdepartmental Process
•Approve Complete Streets Policy
•Establish Complete Streets Advisory Committee
•Support Complete Streets in Comprehensive Plan
and Community Development Code
•Create Complete Streets Education Program
•Integrate Bicycle and Pedestrian Master Plan
Update
•Evaluate Plan’s Success - Performance Measures
COMPLETE STREETS FOR CLEARWATER
Questions?
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5920
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 4.1
SUBJECT/RECOMMENDATION:
Approve a Contract for Purchase of Real Property by the City of Clearwater of certain real
property owned by The School Board of Pinellas County, Florida, with a purchase price of
$1,800,000 and total expenditures not to exceed $1,825,000; authorize the appropriate officials
to execute same, together with all other instruments required to affect closing; and approve the
transfer of $1,825,000 from general fund reserves at mid-year to cover the cost of the
purchase. (consent)
SUMMARY:
The subject property is approximately two acres and contains improvements that were formerly
used as North Ward Elementary School. The property is located at 900 North Fort Harrison
Avenue, bordered by Nicholson Street, N Osceola Avenue, Cedar Street and N Fort Harrison
Avenue. The former school is one of several community assets in Downtown Clearwater’s Old
Bay Character District including the Seminole Boat Ramp, the Francis Wilson Playhouse and
the Pinellas County Trail. Forward Pinellas recently approved a Complete Streets planning
grant for Fort Harrison Avenue. By taking ownership of this strategic property, the City will be in
a stronger position to control the long-term future use of the property to ensure we capitalize on
the range of city investment in the Old Bay District.
The City obtained two independent appraisals performed on the property. James Millspaugh
and Associates, Inc. valued the property at $1,500,000 with a valuation date of November 2,
2017. Tobias Realty Advisors, LLC valued the property at $1,235,000 with a valuation date of
February 6, 2018.
Shortly after receiving the appraisal reports, activities transpired giving reason to believe an
abrupt shift in property values had occurred: City Council approved the Clearwater Downtown
Redevelopment Plan (CDRP) significantly changing development rights on the property
providing substantial increases in allowable floor area ratio and density on the subject property;
and, several transactions on properties comparable to the N Ward property closed at higher
acquisition prices than previously seen. For these reasons, School Board staff reached out to
Mr. Millspaugh and Mr. Tobias and requested updated appraisals. The updated reports
represented values of $1,850,000 (valuation date of November 15, 2018) and $1,475,000
(valuation date of January 16, 2019), respectively.
School Board staff has requested two unique provisions in the contract.
* If, within five years of closing, the city sells the property to a third party at a price exceeding
$1,800,000, the city will equally share the difference between the sale price to the third party
and $1,800,000 less any capital improvements the city has made to the property.
* The School Board is planning major improvements to Clearwater High School. They are
committing to invest $137,500 from proceeds from the sale of N Ward into a beautification
project at Clearwater High School. The project will be visible from State Road 60 and will
require approval by city staff. The amount to be invested is the difference between the sale
Page 1 City of Clearwater Printed on 3/29/2019
File Number: ID#19-5920
price and the mid-point of the more recent set of appraisals.
Other notable terms:
* The City will have 60 days to conduct due diligence.
* Closing will be on or before June 28, 2019 but may be extended by either party for an
additional 60 days.
Acquisition Costs:
Purchase Price $1,800,000
Survey $5,400
Phase 1 Environmental Analysis $3,000
Building Inspection $10,260
Closing Costs $1,000
Operation/Maintenance Costs for Remainder of FY19 $5,000
TOTAL $1,824,660
Following acquisition of the property, staff will take steps to determine the feasibility of potential
future uses.
APPROPRIATION CODE AND AMOUNT:
A mid-year amendment will increase non-departmental cost code 0107010-560300, Land
Development, funded by an allocation of General Fund reserves.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a mid-year quarter budget amendment allocating
General Fund reserves in the amount of $1,825,000 to cost code 0107010-560300, Land
Development. Inclusive of this item if approved, a net total of $1,428,701 of General Fund
reserves has been appropriated by Council to fund expenditures in the 2018/19 operating
budget. The remaining balance in General Fund reserves after the 8.5% reserve is
approximately $13.2 million, or 8.9% of the current General Fund operating budget.
Page 2 City of Clearwater Printed on 3/29/2019
CONTRACT FOR PURCHASE OF REAL PROPERTY BY THE CITY OF CLEARWATER, FLORIDA PARTIES: THE SCHOOL BOARD OF PINELLAS COUNTY, FLORIDA, whose post office address is
301 4th Street SW, Largo, FL 33770 (herein "Seller" or “School Board”), and THE CITY OF
CLEARWATER, FLORIDA, a Florida Municipal Corporation (herein "Buyer" or “CITY”), whose post
office address is 112 South Osceola Avenue, Clearwater, FL 33756, (collectively "Parties") hereby
agree that the Seller shall sell and Buyer shall buy the following real property ("Property") upon the
following terms and conditions.
1. PROPERTY DESCRIPTION
The Property is described in Exhibit “A” attached hereto and incorporated herein.
Parcel Identification Number: 09-29-15-32184-001-0010
PERSONALTY: NONE
2. FULL PURCHASE PRICE ...........................................………………………………. $1,800,000.00
3. MANNER OF PAYMENT: Wire in U.S. funds at time of closing
4. PURCHASE PRICE
The full Purchase Price as shown herein has been reached through negotiations with the Seller by City
staff. James Millspaugh & Associates, Inc. and Tobias Realty Advisors, LLC each performed an
independent appraisal of the Property on behalf of the Buyer. Subsequently, James Millspaugh &
Associates, Inc. and Tobias Realty Advisors, LLC each performed an updated independent appraisal
on behalf of Seller.
5. TIME FOR ACCEPTANCE; APPROVALS
Following execution of this contract by the Clearwater City Council ("Council") serving in its capacity as
the governing board of the CITY, the price, terms and conditions as contained herein shall remain
unchanged and be held unconditionally open for a period of 45 days following delivery in duplicate
original to the School Board for acceptance and approval, counter-offer, or rejection. If a counter-offer
is approved by the School Board, it shall be delivered to the CITY in writing within 10 days of such
action by the School Board, and the City shall have 30 days thereafter to deliver to Buyer written notice
of acceptance or rejection of such counter-offer. If written notice of acceptance is not timely delivered,
or if the counter-offer is rejected by the CITY, this contract shall thereafter be null and void in all
respects. If this contract is rejected by the School Board upon initial presentation to the School Board,
this contract shall be null and void in all respects and Buyer shall be so informed in writing within 5 days
of such action.
6. TITLE
Seller warrants legal capacity to and shall convey marketable title to the Property by Statutory Warranty
Deed, subject only to matters contained in Paragraph 7 acceptable to Buyer. Otherwise title shall be
[GM19-9216-068/231011/1] Page 2 of 8
free of liens, easements and encumbrances of record or known to Seller, but subject to property taxes
for the year of closing; covenants, restrictions and public utility easements of record; and no others
provided there exists at closing no violation of the foregoing and none of them prevents Buyer's
intended use of the Property. Seller warrants and represents that there is ingress and egress to the
Property sufficient for the intended use as described herein.
7. TITLE EVIDENCE
Seller shall, at Seller expense and within 15 days prior to closing date deliver to Buyer a title insurance
commitment issued by a Florida licensed title insurer agreeing to liens, encumbrances, exceptions or
qualifications set forth in this Contract, and those which shall be discharged by Seller at or before
closing. Seller shall convey a marketable title subject only to liens, encumbrances, exceptions or
qualifications set forth in this Contract. Marketable title shall be determined according to applicable Title
Standards adopted by The Florida Bar and in accordance with law. Buyer shall have 5 days from
receiving evidence of title to examine it. If title is found defective, Buyer shall, within 3 days thereafter,
notify Seller in writing specifying defect(s). If the defect(s) render title unmarketable, Seller will have
120 days from receipt of notice within which to remove the defect(s), failing which Buyer shall have the
option of either accepting the title as it then is or withdrawing from this Contract. Seller will, if title is
found unmarketable, make diligent effort to correct defect(s) in title within the time provided therefor.
8. SURVEY
Buyer, at Buyer's expense, within time allowed to deliver evidence of title and to examine same, may
have Real Property surveyed and certified to the Buyer by a registered Florida land surveyor. If survey
shows any encroachment on Real Property, or that improvements located on Real Property encroach
on setback lines, easements, lands of others, or violate any restrictions, contract covenants or
applicable governmental regulation, the same shall constitute a title defect. The survey shall be
performed to minimum technical standards of the Florida Administrative Code and may include a
description of the property under the Florida Coordinate System as defined in Chapter 177, Florida
Statutes.
9. CLOSING PLACE AND DATE
Seller shall designate closing agent and this transaction shall be closed in the offices of the designated
closing agent in Pinellas County, Florida, no later than June 28, 2019 unless extended by other
provisions of this contract including but not limited to time allotted for the removal of title defects as
provided for in Paragraph 7 above. If either party is unable to comply with any provision of this contract
within the time allowed, and be prepared to close as set forth above, after making all reasonable and
diligent efforts to comply, then upon giving written notice to the other party, time of closing may be
extended up to 60 days without effect upon any other term, covenant or condition contained in this
contract.
10. CLOSING DOCUMENTS
Seller shall furnish closing statements for the respective parties, deed, bill of sale (if applicable),
mechanic's lien affidavit, assignments of leases, tenant and mortgage estoppel letters, and corrective
instruments. If Seller is a corporation, Seller shall deliver a resolution of its Board of Directors
authorizing the sale and delivery of the deed and certification by the corporate Secretary certifying the
resolution and setting forth facts showing the conveyance conforms with the requirements of local law.
[GM19-9216-068/231011/1] Page 3 of 8
11. CLOSING EXPENSES
Transaction is exempt from documentary stamp tax per Florida Administrative Code Section 12B-4.014
(10). Seller shall pay the costs of recording any corrective instruments. Recordation of the deed shall
be paid by Buyer.
12. PRORATIONS; CREDITS
The Parties recognize that each party to this transaction is a tax-exempt entity. However, if appropriate
authorities determine that taxes, assessments, rent (if any) and other revenue of the Property are due,
amounts due shall be prorated through the day before closing. Closing agent shall collect all ad valorem
taxes uncollected but due through day prior to closing and deliver same to the Pinellas County Tax
Collector with notification to thereafter exempt the Property from taxation as provided in Chapter
196.012(6), Florida Statutes. If the amount of taxes and assessments for the current year cannot be
ascertained, rates for the previous year shall be used with due allowance being made for improvements
and exemptions. Assessments for any improvements that are substantially complete at time of closing
shall be paid in full by Seller.
13. OCCUPANCY
Seller warrants that there are no parties in occupancy other than the Seller, or as otherwise disclosed
herein. If Property is intended to be rented or occupied beyond closing, the fact and terms thereof shall
be stated herein, and the tenant(s) or occupants disclosed pursuant to Paragraph 14. Seller agrees to
deliver occupancy of the Property at time of closing unless otherwise stated herein. If occupancy is to
be delivered before closing, Buyer assumes all risk of loss to Property from date of occupancy, shall be
responsible and liable for maintenance from that date, and shall be deemed to have accepted Property
in its existing conditions as of the time of taking occupancy unless otherwise stated herein or in
separate writing.
14. LEASES
Seller warrants there are no tenants occupying the Property and that no leases exist, recorded or
unrecorded, authorizing such occupancy and any authorized tenancy or lease for use of the property
created by Seller prior to closing or prior to the expiration hereof, shall constitute a material breach of
this Contract. Seller shall, at Buyer’s request, furnish Buyer copies of all written leases and estoppels
letters from each tenant specifying the nature and duration of the tenant’s occupancy.
15. PROPERTY CONDITION
Seller shall deliver the Property to Buyer at time of closing in its present "as is" condition, ordinary wear
and tear excepted, and shall maintain the landscaping and grounds in a comparable condition. Seller
makes no warranties other than is disclosed herein in Paragraph 23 (“SELLER WARRANTIES”) and
marketability of title. Buyer’s covenant to purchase the Property “as is” is more specifically represented
in the following paragraph.
a. As Is With Right of Inspection: Buyer may, at Buyer expense within 60 days following the
effective date hereof ("Inspection Period"), conduct inspections, tests, environmental and any other
investigations of the Property Buyer deems necessary to determine suitability for Buyer's intended use.
Upon Seller’s execution hereof, Seller shall grant reasonable access to the Property to Buyer, its
agents, contractors and assigns for the purposes of conducting the inspections provided, however, that
[GM19-9216-068/231011/1] Page 4 of 8
all such persons enter the Property and conduct the inspections and investigations at their own risk.
Seller will, upon reasonable notice, provide utilities services as may be required for Buyer's inspections
and investigations. Buyer shall not engage in any activity that could result in a mechanics lien being
filed against the Property without Seller's prior written consent. Buyer may terminate this contract by
written notice to Seller prior to expiration of the Inspection Period if the inspections and/or investigations
reveal conditions which are reasonably unsatisfactory to Buyer. In the alternative, at the Buyer’s sole
discretion, if Seller offers to repair or otherwise remedy such conditions to Buyer satisfaction, Buyer
may accept such offer; or Buyer, at its option, may elect to accept a credit at closing of the total
estimated repair costs as determined by a licensed general contractor of Buyer's selection and
expense. If Buyer terminates this contract, and this transaction does not close, Buyer agrees, at Buyer
expense, to repair all damages to the Property resulting from the inspections and investigations and
return the Property to its present condition.
16. BEAUTIFICATION PROJECT AT CLEARWATER HIGH SCHOOL
The Parties recognize that Seller is planning a construction project at Clearwater High School,
addressed at 540 S Hercules Avenue, Clearwater, Florida (High School Site). As additional
consideration to Buyer, Seller shall invest One Hundred Thirty-Seven Thousand Five Hundred and
00/100 Dollars ($137,500.00) from the proceeds of sale to a beautification project at the High School
Site. This amount was calculated as the difference between the Purchase Price ($1,800,000) and the
average of the two most recent appraisals ($1,662,500). The beautification project is intended to add
aesthetic value to the High School Site from State Road 60. The design of the beautification project
requires approval by the City of Clearwater Engineering Department. If Seller fails to expend all or a
portion of the funds planned for the beautification project within five years of closing the sale of the
Property, then Seller is required to refund all funds not spent, up to One Hundred Thirty-Seven
Thousand Five Hundred and 00/100 Dollars ($137,500.00) to the CITY. The terms and conditions of
this Paragraph 16 shall expressly survive the closing and shall not merge with the provisions of any
closing documents.
17. LIMITED SHARE OF PROCEEDS OF FUTURE SALE
If, following the sale of the property to the CITY and within five years of closing, the CITY sells the
Property to a third party at a price exceeding the Purchase Price herein, the CITY agrees to pay the
School Board fifty percent (50%) of the difference between the sale price of the third-party transaction
and the Purchase Price provided for herein. For the purpose of calculating reimbursement under the
terms of this paragraph, the CITY may deduct amounts expended by the CITY for capital improvements
to the Property prior to the third-party sale. For example, following the closing hereof, if the CITY
invests $25,000 in capital improvements and subsequently sells the Property to a third party for a sales
price of One Million Nine Hundred Twenty-Five Thousand and 00/100 Dollars ($1,925,000.00), then the
CITY shall pay an amount of Fifty Thousand and 00/100 dollars ($50,000.00) to the School Board. The
terms and conditions of this Paragraph 17 shall expressly survive the closing for a period of five (5)
years from the date of the closing and shall not merge with the provisions of any closing documents.
Five (5) years after the closing this provision shall expire.
18. WALK-THROUGH INSPECTION
At a time mutually agreeable between the parties, but not later than the day prior to closing, Buyer may
conduct a final "walk-through" inspection of the Property to determine compliance with any Seller
obligations and to ensure that all Property is in and on the premises. No new issues may be raised as
a result of the walk-through.
[GM19-9216-068/231011/1] Page 5 of 8
19. SELLER HELD HARMLESS
Buyer is self insured, and subject to the limits and restrictions of the Florida Sovereign immunity statute,
F.S. 768.28, agrees to indemnify and hold harmless the Seller from claims of injury to persons or
property during the inspections and investigations described in Paragraph 15(a) resulting from Buyer's
own negligence only, or that of its employees or agents only, subject to the limits and restrictions of the
sovereign immunity statute.
20. RISK OF LOSS
If the Property is damaged by fire or other casualty before closing and cost of restoration does not
exceed 3% of the assessed valuation of the Property so damaged, cost of restoration shall be an
obligation of the Seller and closing shall proceed pursuant to the terms of this contract with restoration
costs escrowed at closing. If the cost of restoration exceeds 3% of the assessed valuation of the
improvements so damaged, Buyer shall have the option of either taking the Property "as is", together
with any insurance proceeds payable by virtue of such loss or damage, or of canceling this contract.
21. PROCEEDS OF SALE; CLOSING PROCEDURE
The deed shall be recorded upon clearance of funds. Proceeds of sale shall be held in escrow by
Seller's attorney or by such other mutually acceptable escrow agent for a period of not longer than 5
days from and after closing, during which time evidence of title shall be continued at Buyer's expense to
show title in Buyer, without any encumbrances or change which would render Seller's title unmarketable
from the date of the last title evidence. If Seller's title is rendered unmarketable through no fault of the
Buyer, Buyer shall, within the 5-day period, notify the Seller in writing of the defect and Seller shall have
30 days from the date of receipt of such notification to cure the defect. If Seller fails to timely cure the
defect, all funds paid by or on behalf of the Buyer shall, upon written demand made by Buyer and within
5 days after demand, be returned to Buyer and simultaneously with such repayment, Buyer shall vacate
the Property and reconvey it to Seller by special warranty deed. If Buyer fails to make timely demand
for refund, Buyer shall take title "as is", waiving all rights against Seller as to any intervening defect
except as may be available to Buyer by virtue of warranties contained in the deed. The escrow and
closing procedure required by this provision may be waived if title agent insures adverse matters
pursuant to Section 627.7841, F.S. (2014), as amended.
22. DEFAULT
If this transaction is not closed due to any default or failure on the part of the Seller, other than to make
the title marketable after diligent effort, Buyer may seek specific performance or unilaterally cancel this
agreement upon giving written notice to Seller. If this transaction is not closed due to any default or
failure on the part of the Buyer, Seller may seek specific performance. If a Broker is owed a brokerage
fee regarding this transaction, the defaulting party shall be liable for such fee.
23. SELLER WARRANTIES
Seller warrants that there are no facts known to Seller that would materially affect the value of the
Property, or which would be detrimental to the Property, or which would effect Buyer's desire to
purchase the property except as follows: (Specify known defects. If none are known, write “NONE”)
[GM19-9216-068/231011/1] Page 6 of 8
___________________
Buyer shall have the number of days granted in Paragraph 15(a) above ("Inspection Period") to
investigate said matters as disclosed by the Seller and shall notify Seller in writing whether Buyer will
close on this contract notwithstanding said matters, or whether Buyer shall elect to cancel this contract.
If Buyer fails to so notify Seller within said time period, Buyer shall be deemed to have waived any
objection to the disclosed matters and shall have the obligation to close on the contract.
24. RADON GAS NOTIFICATION
In accordance with provisions of Section 404.056(8), Florida Statutes (2014), as amended, Buyer is
hereby informed as follows:
RADON GAS: Radon is a naturally occurring radioactive gas that, when it has
accumulated in a building in sufficient quantities, may present health risks to persons
who are exposed to it over time. Levels of radon that exceed federal and state guidelines
have been found in buildings in Florida. Additional information regarding radon and radon
testing may be obtained from your county public health unit.
25. CONTRACT NOT RECORDABLE; PERSONS BOUND
Neither this contract nor any notice of it shall be recorded in any public records. This contract shall bind
and inure to the benefit of the parties and their successors in interest. Whenever the context permits,
singular shall include plural and one gender shall include all.
26. NOTICE
All notices provided for herein shall be deemed to have been duly given if delivered by email or when
deposited in the United States Mail, properly stamped and addressed to the respective party to be
notified, including the parties to this contract, the parties’ attorneys, escrow agent, inspectors,
contractors and all others who will in any way act at the behest of the parties to satisfy all terms and
conditions of this contract.
27. ASSIGNABILITY; PERSONS BOUND
This contract is not assignable. The terms "Buyer", "Seller", and "Broker" (if any) may be singular or
plural. This Contract is binding upon Buyer, Seller, and their heirs, personal representatives,
successors and assigns (if assignment is permitted).
28. ATTORNEY FEES; COSTS
In any litigation arising out of this contract, the prevailing party shall be entitled to recover reasonable
attorney's fees and costs.
29. TYPEWRITTEN OR HANDWRITTEN PROVISIONS
Typewritten or handwritten provisions shall control all printed provisions of contract in conflict with them.
30. BROKER REPRESENTATION
If either Party chooses to be represented by a Licensed Real Estate Broker to affect the transaction
[GM19-9216-068/231011/1] Page 7 of 8
contemplated hereby, then that Party solely shall be responsible for any such Broker fee or expense
due to said Broker.
31. EFFECT OF PARTIAL INVALIDITY
The invalidity of any provision of this contract will not and shall not be deemed to affect the validity of
any other provision. In the event that any provision of this contract is held to be invalid, the parties
agree that the remaining provisions shall be deemed to be in full force and effect as if they had been
executed by both parties subsequent to the expungement of the invalid provision.
32. GOVERNING LAW
It is agreed by and between the parties hereto that this contract shall be governed by, construed, and
enforced in accordance with the laws of the State of Florida.
33. COUNTERPARTS; FACSIMILE COPY
This contract may be executed in two or more counterparts, each of which shall be deemed an original
and all of which together shall constitute one instrument. A scanned or facsimile copy of this contract,
including any addendum, attachments and any written modifications hereof, and any initials or
signature thereon shall be deemed an original.
34. ENTIRE AGREEMENT
Upon execution by Seller and Buyer, this contract shall constitute the entire agreement between the
parties, shall supersede any and all prior and contemporaneous written and oral promises,
representations or conditions in respect thereto. All prior negotiations, agreements, memoranda and
writings shall be merged herein. Any changes to be made in this agreement shall only be valid when
expressed in writing, acknowledged by the parties and incorporated herein or attached hereto.
The Remainder of this Page Intentionally Left Blank
[GM19-9216-068/231011/1] Page 8 of 8
APPROVED BY BUYER this _____ day of _________________________, 2019.
Countersigned: THE CITY OF CLEARWATER, FLORIDA (BUYER)
___________________________ By: __________________________
George N. Cretekos William B. Horne, II
Mayor City Manager
Approved as to form: Attest:
___________________________ ________________________________
Laura Lipowski Mahony Rosemarie Call
Assistant City Attorney City Clerk
EXECUTED BY SELLER AND EFFECTIVE this _____ day of ________________________, 2019.
THE SCHOOL BOARD OF PINELLAS COUNTY, FLORIDA (SELLER)
Attest:
______________________________ By: ___________________________
______________________________ ______________________________
Print Name Print Name
______________________________ By: ___________________________
______________________________
Print Name
N FORT HARRISON AVE CEDAR ST N OSCEOLA AVE NICHOLSON ST
952
900
898
900 311301309507302310303508913
809
807
808
901305309
811
806 504509507804311 1002
1004
1005
1007 1007½
920 404400308900
804 310809
807
EXHIBIT "A"
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com CRM N.T.S.268B/277B 09-29S-15E03/04/2018Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale:
900 N FORT HARRISON AVE09-29-15-32184-001-0010
This is not a survey
Parcel #09-29-15-32184-001-0010
Bounded on the north by Cedar St.;the east by N. Ft. Harrison Ave.;the south by Nicholson St.;and the west by N. Osceola St.of Pinellas County, Fl
Legal Description
TM
DREW ST N MYRTLE AVE N GARDEN AVE VINE AVE JONES ST
SEMINOLE ST
CLEVELAND ST N OSCEOLA AVE ELDRIDGE ST N FORT HARRISON AVE LAURA ST PENNSYLVANIA AVE N MARTIN LUTHER KING, JR. AVE HART ST
GROVE ST
PALMETTO ST CEDAR ST
PLAZA ST BLANCHE B LITTLEJOHN TRL METTO ST N EAST AVESUNSET DR SPRUCE AVE JURGENS ST N WASHINGTON AVE HENDRICKS ST
NICHOLSON ST ROOSEVELT AVE LEE ST
PALM BLUFF ST
MAPLE ST
GRANT ST
ENGMAN ST
CARLTON ST
LA SALLE ST
PADUA LN KNIGHTS ALYGEORGIA ST
GRANT ST
HART ST N OSCEOLA AVE NICHOLSON ST
LOCATION MAP
PROJECTLOCATION
^
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com WD TM 268B/277BMap Gen By:Reviewed By:Grid #:Date:
900 N Fort Harrison Ave.09-29-15-32184-001-0010
3/20/2019
Document Path: V:\GIS\Engineering\Location Maps\900 N Fort Harrison Ave.mxd
ClearwaterHarbor
N.T.S.Scale:09-29s-15eS-T-R:
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5892
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Gas System
Agenda Number: 5.1
SUBJECT/RECOMMENDATION:
Approve a Contract with Olameter DPG, LLC, in the annual amount of $600,000, with the option
for two, one-year term extensions, to provide natural gas line locating services and authorize
the appropriate officials to execute same. (consent)
SUMMARY:
Olameter was selected based on their response to RFP 21-19 “Natural Gas Distribution Main &
Service Line Locating Services.” They were the lowest and most responsive bidder out of
three submittals.
Florida State law requires anyone who plans to dig and/or perform excavation activities in the
right of way or on private property to call the FL Sunshine One-Call center and place a ticket
48-hrs prior to performing any excavation. Once the locate ticket is received, a Line Spotter
goes out to the site and marks the approximate location of our gas lines, usually with flags and
spray paint. This will inform the contractor/excavator of the approximate location of city
facilities once they commence excavation.
In 2018, Clearwater Gas System (CGS) received approximately 50,000 locate tickets from the
FL Sunshine One-Call center. CGS projects the ticket count will be approximately 55,000 over
the next 12 months, as construction activities increase.
APPROPRIATION CODE AND AMOUNT:
CGS has budgeted funds available in account codes 4232066-530300 (Pinellas Gas
Maintenance) and 4232173-530300 (Pasco Gas Maintenance).
Page 1 City of Clearwater Printed on 3/29/2019
CONTRACT
This CONTRACT made and entered this ____ day of April, 2019, by and between the CITY OF CLEARWATER, FL (d/b/a Clearwater Gas System), a municipal corporation of the State of Florida, 400 North Myrtle Avenue, Clearwater, FL, hereinafter called “CGS”, and OLAMETER DPG, LLC, having hereinafter called the "CONTRACTOR".
WITNESSETH:
That the parties to this contract each in consideration of the undertakings, promises and agreement on the part of the other herein contained, do hereby undertake, promise and agree as follows:
The Contractor, and his or its successor, assigns, executors or administrators, in consideration of the sums of money as herein after set forth to be paid by CGS and to the Contractor, shall and will at their own cost and expense perform all labor, furnish all materials, tools, electronics, devices and equipment for the following:
“Natural Gas Distribution Main & Service Line Locating” As defined in Bid 21-19 in the amount of $600,000
In accordance with such proposal and such other special provisions and drawings, if any, which will be submitted by CGS, together with any advertisement, instructions to bidder, general conditions, proposal and bond, which may be hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this contract, and all of said work to be performed and completed by the contractor and its successors and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of CGS, the provision of the services including but not limited to those services as described in Invitation to Bid #21-19, attached hereto as Exhibit “A” and incorporated herein (“Detailed Specifications”).
If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as contained herein within the time specified for completion of the work to be performed by the Contractor, then CGS, may at its option, avail itself of any or all remedies provided on its behalf and shall have the right to proceed to complete such work as Contractor is obligated to perform in accordance with the provisions as contained herein. CGS shall recover all costs of such remedial action from the contractor for their failure to perform.
THE CONTRACTOR AND HIS OR ITS SUCCESSORS AND ASSIGNS DOES HEREBY AGREE TO ASSUME THE DEFENSE OF ANY LEGAL ACTION WHICH MAY BE BROUGHT AGAINST CGS AS A RESULT OF THE CONTRACTOR’S ACTIVITIES OR RELATED DEFICIENCIES ARISING OUT OF THIS CONTRACT AND FURTHERMORE, IN CONSIDERATION OF THE TERMS, STIPULATIONS AND CONDITIONS AS CONTAINED HEREIN, AGREES TO HOLD CGS FREE AND HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES, COSTS OF SUITS, JUDGMENTS OR DECREES RESULTING FROM ANY CLAIMS MADE UNDER THIS CONTRACT AGAINST CGS OR THE CONTRACTOR OR THE CONTRACTOR’S SUB-CONTRACTORS, AGENTS, SERVANTS OR EMPLOYEES RESULTING FROM ACTIVITIES BY THE AFOREMENTIONED CONTRACTOR, SUB-CONTRACTOR, AGENT SERVANTS OR EMPLOYEES. UNLESS SUCH CLAIMS ARE A RESULT OF THE CITY’S NEGLIGENCE. NOTHING HEREIN SHALL BE CONSTRUED TO WAIVE OR MODIFY THE PROVISIONS OF SECTION 768.28, FLORIDA STATUTES, OR THE DOCTRINE OF SOVEREIGN IMMUNITY.
In addition to the foregoing provisions, the Contractor agrees to conform to the following requirements:
1.The initial term of this agreement shall begin April 1, 2019 and terminate on March 31, 2020. Thereafter, thisagreement may be renewed for two (2), one-year term extensions. Any amendment must be made in writingand agreed to by both parties.
2.The Contractor agrees to receive the compensation/rates stated in the bid proposal “Detailed Specifications”, infull compensation for furnishing material, tools, equipment and labor necessary to perform Locate Serviceswithin CGS’s Service Territory. CGS and Contractor agree that there are no minimum requirements for purchase
in this Agreement; the Contractor, for such consideration, shall be responsible for all claims, causes of action,
CONTRACT
loss or damages arising out of the nature of the work aforesaid or from any action of the elements; or from any unforeseen obstruction or difficulties which may be encountered of every description connected with the work, and furnishing the materials, until their final completion and acceptance. UNLESS SUCH CLAIMS ARE A RESULT OF THE CITY’S NEGLIGENCE. NOTHING HEREIN SHALL BE CONSTRUED TO WAIVE OR MODIFY THE PROVISIONS OF SECTION 768.28, FLORIDA STATUTES, OR THE DOCTRINE OF SOVEREIGN IMMUNITY. Any increase or decrease in compensation shall be effective only when incorporated in a written amendment to this Contract, executed by the Parties hereto. 3. To prevent disputes, it is agreed by and between the parties to this Contract that CGS or its authorized representative shall in all cases determine the quality and quantity of the work to be paid for under this Contract, and CGS shall determine questions in relation to lines, levels and dimensions of work. 4. Payment shall be made in accordance with provisions as outlined. Contractor shall render invoices and statements to CGS on a monthly basis. Each statement shall be paid under the guidelines of FL State Statute 218 (Florida Prompt Payment Act). Mail Invoices To: Clearwater Gas System Attn: Accounts Payable 400 N. Myrtle Ave Clearwater, FL 33755 5. The Contract Documents shall consist of all sections contained in Bid 21-19, attached hereto as Exhibit A. All of which are familiar to the Contractor and which are hereby incorporated herein by reference. 6. This agreement, together with these documents, forms the contract, and they are as fully a part of the Contract as if hereto attached or herein repeated. 7. Contractor shall at all times furnish adequate tools, testing supplies, appliances, equipment, a sufficient number of properly OQ certified skilled workmen (as defined in the ITB), and a sufficient amount of materials and supplies of proper quality to efficiently and promptly prosecute the work provided for herein and shall promptly pay for all material purchased and shall pay all workmen each week, and if required by CGS, shall obtain and furnish CGS weekly with signed receipts from all workmen showing the date of payment, the amount paid, number of hours paid for, the days on which said work was performed, the classification of the labor so paid, and the rate of wage per hour paid and shall supply CGS weekly with two (2) copies of the payroll verified by an affidavit. Contractor shall, as often as requested by CGS, furnish a sworn statement showing all parties who furnished labor or materials to the Contractor, with their names and addresses and the amount due or to become due each. A like statement may be required from any subcontractor of the Contractor. 8. Contractor employees and their subcontractors must meet the requirements and intent of the Code of Federal Regulations (CFR) 49 Part 192.801, 192.803, 192.805, 192.807 and 192.809 relating to “Operator Qualification” with mandatory knowledge, skill and abilities, training to be completed by April 1, 2019. The contractor must state in writing that their Operator Qualification plan is in conformance with the intent of Federal Operator Qualification Regulations and is at least equal to and applicable to Clearwater Gas System’s ASME
B31Q Operator Qualification Plan. OQ and all Training Documentation shall be furnished upon request. The Contractor’s Operator Qualification Plan must also explain how their employees have the ability to identify and react to natural gas related Abnormal Operating Conditions that may be encountered while working on the gas pipeline facility. Contractor Employee Operator Qualification, Knowledge, Skill and Ability records will be kept for a 5 year period. Failure to provide proof of Operator Qualification compliance, and successful maintenance will disqualify the bidder from performance of the awarded bid. Training records shall be made available to CGS for auditing. 9. The Contractor agrees that it has in place, or will implement a Drug and Alcohol Training and Testing Program for their employees that comply with the requirements of the United States Department of
Transportation, Title 49, Pipeline Safety Regulations, Part 199. A copy of the Alcohol and Drug Testing
CONTRACT
Program has been included in the response to the Invitation to Bid. The contractor will also furnish quarterly statistical reports to CGS to show active compliance. 10. Should the Contractor default in any of the provisions of this contract and CGS employs an attorney to enforce or construe any provision hereof or to collect damages for breach of the agreement or to recover on any bonds provided for herein, the Contractor and/or his surety agree to pay CGS such reasonable attorney's fees as CGS may expend therein. As against the obligations contained herein, the Contractor and his surety waive all rights of exemption. 11. The undersigned Contractor has carefully reviewed and familiar all contract documents, and is responsible for having heretofore, or shall be responsible at such time as it becomes necessary, examined the location and route of all proposed work, and is satisfied as to the character of said route, the location of surface and underground obstructions and nature thereof, the nature of the ground water table conditions and other physical characteristics of the work and the work site in order that he may include in the price which he has bid and the price of this contract all costs pertaining to the work. 12. This contract shall not be construed for or against any party because that party wrote it. 13. The Contractor and CGS for themselves, their heirs, executors, administrators, successors, and assigns, hereby agree to the full performance of the covenants herein contained. Assignment by the Contractor of any portion or all of this Contract or Contractor’s obligations and rights under this Contract shall not be effective without the written or email consent of CGS, which, may be withheld at CGS’s discretion. 14. In connection with the performance of work under this contract, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, sex, religion, color, or national origin. The aforesaid provision shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-off or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post hereafter in conspicuous places, available for employees or applicants for employment, notices to be provided by the contracting officer setting forth the provisions of the non-discrimination clause. 15. The Contractor further agrees to insert the foregoing provisions in all contracts hereunder, including contracts or agreements with labor unions and/or worker's representatives, except sub-contractors for standard commercial supplies or raw materials. 16. It is mutually agreed between the parties hereto that time is of the essence of this contract, particularly in light of the mandatory timeframes as set forth in Florida Statute 556 (Underground Facility Damage Prevention and Safety Act), as may be amended from time to time, and in the event that the work to be performed by the Contractor is not completed within the time stipulated herein, it is then further agreed that CGS may deduct from such sums or compensation as may be due to the Contractor the sum of $1,000.00 per day for each day that the work to be performed by the Contractor remains incomplete beyond the time limit specified herein, which sum of $1,000.00 per day shall only and solely represent damages which CGS has sustained by reason of the failure of the Contractor to complete the work within the time stipulated, it being further agreed that this sum is not to be construed as a penalty but is only to be construed as liquidated damages for failure of the Contractor to complete and perform all work within the time period as specified in this contract or CGS may terminate this Contract immediately, being obligated to Contractor only for compensation duly earned for work completed, minus any amounts provided for in this paragraph. 17. It is further mutually agreed between CGS and the Contractor that if, any time after the execution of this contract and the surety bond which is attached hereto for the faithful performance of the terms and conditions as contained herein by the Contractor, that CGS shall at any time deem the surety or sureties upon such performance bond to be unsatisfactory or if, for any reason, the said bond ceases to be adequate in amount to cover the performance of the work the Contractor shall, at its own expense, within ten (10) days after receipt of written, or email, notice from CGS to do so, furnish an additional bond or bonds in such term and amounts and with such surety or sureties as shall be satisfactory to CGS. If such an event occurs, no further payment shall be made to the
CONTRACT
Contractor under the terms and provisions of this contract until such new or additional security bond guaranteeing the faithful performance of the work under the terms hereof shall be completed and furnished to the City in a form satisfactory to it. 18. NOTICES AND CHANGES OF ADDRESS Any notice requires or permitted to be given by the provisions of this Contract shall be conclusively deemed to have been received by a party hereto on the date it is hand delivered, or emailed, to such party at the contact information as indicated below (or at such other address as such party shall specify to the other party in writing/email), or on the fifth (5th) business day after the day on which such notice is mailed and properly addressed. COMPANY INFO ______________________ Name ______________________ Title Address: _______________________ Telephone # _______________________ Facsimile # Email: __________________
Clearwater Gas System (CGS) Bob Jaeger ________ Name Operations Coordinator_ Title 400 N Myrtle Ave Clearwater, Florida 33755 727-562-4900 ___ Telephone # 727-562-4902 ___ Facsimile # Email: bob.jaeger@clearwatergas.com 19. TERMINATION OF CONTRACT If Contractor shall fail to fulfill any of its obligations hereunder, this Contract shall be in default, the City may terminate the Contract, and Contractor shall be paid only for work completed. 20. CONFORMANCE WITH LAWS Contractor agrees to comply with all applicable federal, state and local laws during the life of this Contract, including but not limited to Florida Statute 556 under which a material portion of this Contract will be fulfilled. 21. GOVERNING LAW AND VENUE The laws of the State of Florida shall govern this Contract, and any action brought by either party shall lie in Pinellas County, Florida.
CONTRACT
IN WITNESS WHEREOF, the parties to the agreement have hereunto set their hands and seals and have executed this Contract, in duplicate, the day and year first above written. (CONTRACTOR SEAL) OLAMETER DPG, LLC By: ____________________________ Name: Title: _______________________________ Witness for the Contractor CITY OF CLEARWATER, FLORIDA Countersigned: _____________________________ By: ___________________________ George N. Cretekos William B. Horne, II Mayor City Manager APPROVED AS TO FORM: ATTEST: _____________________________ By:____________________________ Laura Mahony Rosemarie Call
Assistant City Attorney City Clerk
v.9/2014 Purchasing Office
100 S Myrtle Ave
Clearwater FL 33756-5520
PO Box 4748 33758-4748
INVITATION TO BID
Natural Gas Distribution Main and Service Line Locating Services#21-19
January 15, 2019
NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Clearwater (City) until 10:00 A.M., Local Time, February 19, 2019 to provide Natural Gas Distribution Main and Service LineLocating Services.
Brief Description: The Clearwater Gas System (CGS) seeks qualified bidders to provide all labor,
materials, incidental items and equipment necessary for Natural Gas Distribution Main and Service Line
Locating Services.
Bids must be in accordance with the provisions, specifications and instructions set forth herein and will be
received by Purchasing until the above noted time, when they will be publicly acknowledged and accepted.
Bid packets, any attachments and addenda are available for download at:
http://www.myclearwater.com/business/bid-information
Please read the entire solicitation package and submit the bid in accordance with the instructions. This
document (less this invitation and the instructions) and any required response documents, attachments,
and submissions will constitute the bid.
General, Process or Technical Questions concerning this solicitation should be
directed, IN WRITING, to the following Procurement Analyst:
Valerie Craig
Procurement Analyst Valerie.Craig@myclearwater.com
This Invitation to Bid is issued by:
Alyce Benge, CPPO, C.P.M. Purchasing Manager
Alyce.Benge@myclearwater.com
Exhibit "A"
INSTRUCTIONS
Natural Gas – Line Locating Services 2 ITB # 21-19
i.1 VENDOR QUESTIONS: All questions regarding the contents of this solicitation, and solicitation
process (including requests for ADA accommodations), shall be directed solely to the Purchasing
Buyer as indicated. Questions should be submitted in writing via letter, fax or email. Questions
received less than seven (7) calendar days prior to the due date and time may be answered at the
discretion of the City.
i.2 ADDENDA/CLARIFICATIONS: Any changes to the specifications will be in the form of an
addendum. Addenda are posted on the City website and mailed to those who register on the City
website when downloading solicitations no less than seven (7) days prior to the Due Date. Vendors
are cautioned to check the Purchasing Website for addenda and clarifications prior to submitting their bid. The City cannot be held responsible if a vendor fails to receive any addenda
issued. The City shall not be responsible for any oral changes to these specifications made by any
employees or officer of the City. Failure to acknowledge receipt of an addendum may result in
disqualification of a bid.
i.3 VENDOR CONFERENCE / SITE VISIT: Yes No
Mandatory Attendance: Yes No
If so designated above, attendance is mandatory as a condition of submitting a bid. The
conference/site visit provides interested parties an opportunity to discuss the City's needs, inspect
the site and ask questions. During any site visit you must fully acquaint yourself with the conditions
as they exist and the character of the operations to be conducted under the resulting contract.
i.4 DUE DATE & TIME FOR SUBMISSION AND OPENING:
Date: February 19, 2019 Time: 10:00 A.M. (Local Time)
The City will open all bids properly and timely submitted, and will record the names and other
information specified by law and rule. All bids become the property of the City and will not be
returned except in the case of a late submission. Respondent names, as read at the bid opening,
will be posted on the City website. Once a notice of intent to award is posted or 30 days from day
of opening elapses, whichever occurs earlier, bids are available for inspection by contacting
Purchasing. .
i.5 BID FIRM TIME: 90 days from Opening
Bid shall remain firm and unaltered after opening for the number of days shown above. The City
may accept the bid, subject to successful contract negotiations, at any time during this time.
i.6 BID SECURITY: Yes No
If so designated above, a bid security in the amount specified must be submitted with the bid. The
security may be submitted in any one of the following forms: an executed surety bond issued by a
firm licensed and registered to transact such business with the State of Florida; cash; certified
check, or cashier's check payable to the City of Clearwater (personal or company checks are not
acceptable); certificate of deposit or any other form of deposit issued by a financial institution and
acceptable to the City. Such bid security shall be forfeited to the City of Clearwater should the
bidder selected fail to execute a contract when requested.
PERFORMANCE SECURITY: Yes: equal to the annual bid amount
If required herein, the Contractor, simultaneously with the execution of the Contract, will be required
to furnish a performance security. The security may be submitted in one-year increments and in
any one of the following forms: an executed surety bond issued by a firm licensed and registered
to transact such business with the State of Florida; cash; certified check, cashier's check or money
order payable to the City of Clearwater (personal and company checks are not acceptable);
certificate of deposit or any other form of deposit issued by a financial institution and acceptable to
the City. If the Contractor fails or refuses to fully comply with the terms and conditions of the
contract, the City shall have the right to use all or such part of said security as may be necessary
INSTRUCTIONS
Natural Gas – Line Locating Services 3 ITB # 21-19
to reimburse the City for loss sustained by reason of such breach. The balance of said security, if
any, will be returned to Contractor upon the expiration or termination of the contract.
i.7 SUBMIT BIDS TO: Use label at the end of this solicitation package
City of Clearwater
Attn: Purchasing
100 S Myrtle Ave, 3rd Floor, Clearwater FL 33756-5520
or
PO Box 4748, Clearwater, FL 33758-4748
Bids will be received at this address. Bidders may mail or hand-deliver bids. E-mail or fax
submissions will not be accepted.
No responsibility will attach to the City of Clearwater, its employees or agents for premature
opening of a bid that is not properly addressed and identified.
i.8 LATE BIDS. The bidder assumes responsibility for having the bid delivered on time at the place
specified. All bids received after the date and time specified shall not be considered and will be
returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in handling
of the mail by employees of the City of Clearwater, or any private courier, regardless whether sent
by mail or by means of personal delivery. You must allow adequate time to accommodate all
registration and security screenings at the delivery site. A valid photo I.D. may be required. It shall
not be sufficient to show that you mailed or commenced delivery before the due date and time. All
times are Clearwater, Florida local times. The bidder agrees to accept the time stamp in the City
Purchasing Office as the official time.
i.9 COMMENCEMENT OF WORK. If bidder begins any billable work prior to the City’s final approval
and execution of the contract, bidder does so at its own risk.
i.10 RESPONSIBILITY TO READ AND UNDERSTAND. Failure to read, examine and understand the
solicitation will not excuse any failure to comply with the requirements of the solicitation or any
resulting contract, nor shall such failure be a basis for claiming additional compensation. If a vendor
suspects an error, omission or discrepancy in this solicitation, the vendor must immediately and in
any case not later than seven (7) business days in advance of the due date notify the contact on
page one (1). The City is not responsible for and will not pay any costs associated with the
preparation and submission of the bid. Bidders are cautioned to verify their bids before submission,
as amendments to or withdrawal of bids submitted after time specified for opening of bids may not
be considered. The City will not be responsible for any bidder errors or omissions.
i.11 FORM AND CONTENT OF BIDS. Unless otherwise instructed or allowed, bids shall be submitted
on the forms provided. An original and the designated number of copies of each bid are required.
Bids, including modifications, must be submitted in ink, typed, or printed form and signed by an
authorized representative. Please line through and initial rather than erase changes. If the bid is
not properly signed or if any changes are not initialed, it may be considered non-responsive. In the
event of a disparity between the unit price and the extended price, the unit price shall prevail unless
obviously in error, as determined by the City. The City may require that an electronic copy of the
bid be submitted. The bid must provide all information requested and must address all points. The
City does not encourage exceptions. The City is not required to grant exceptions and depending
on the exception, the City may reject the bid.
i.12 SPECIFICATIONS. Technical specifications define the minimum acceptable standard. When the
specification calls for “Brand Name or Equal,” the brand name product is acceptable. Alternates
will be considered upon demonstrating the other product meets stated specifications and is
equivalent to the brand product in terms of quality, performance and desired characteristics.
Minor differences that do not affect the suitability of the supply or service for the City’s needs may
be accepted. Burden of proof that the product meets the minimum standards or is equal to the
brand name, product, is on the bidder. The City reserves the right to reject bids that the City deems
unacceptable.
INSTRUCTIONS
Natural Gas – Line Locating Services 4 ITB # 21-19
i.13 MODIFICATION / WITHDRAWAL OF BID. Written requests to modify or withdraw the bid received
by the City prior to the scheduled opening time will be accepted and will be corrected after opening.
No oral requests will be allowed. Requests must be addressed and labeled in the same manner
as the bid and marked as a MODIFICATION or WITHDRAWAL of the bid. Requests for withdrawal
after the bid opening will only be granted upon proof of undue hardship and may result in the
forfeiture of any bid security. Any withdrawal after the bid opening shall be allowed solely at the
City’s discretion.
i.14 DEBARMENT DISCLOSURE. If the vendor submitting this bid has been debarred, suspended, or
otherwise lawfully precluded from participating in any public procurement activity, including being
disapproved as a subcontractor with any federal, state, or local government, or if any such
preclusion from participation from any public procurement activity is currently pending, the bidder
shall include a letter with its bid identifying the name and address of the governmental unit, the
effective date of this suspension or debarment, the duration of the suspension or debarment, and
the relevant circumstances relating the suspension or debarment.
i.15 RESERVATIONS. The City reserves the right to reject any or all bids or any part thereof; to rebid
the solicitation; to reject non-responsive or non-responsible bids; to reject unbalanced bids; to reject
bids where the terms, prices, and/or awards are conditioned upon another event; to reject individual
bids for failure to meet any requirement; to award by item, part or portion of an item, group of items,
or total; to make multiple awards; to waive minor irregularities, defects, omissions, technicalities or
form errors in any bid. The City may seek clarification of the bid from bidder at any time, and failure
to respond is cause for rejection. Submission of a bid confers on bidder no right to an award or to
a subsequent contract. The City is charged by its Charter to make an award that is in the best
interest of the City. All decisions on compliance, evaluation, terms and conditions shall be made
solely at the City’s discretion and made to favor the City. No binding contract will exist between
the bidder and the City until the City executes a written contract or purchase order.
i.16 OFFICIAL SOLICITATION DOCUMENT. Changes to the solicitation document made by a bidder
may not be acknowledged or accepted by the City. Award or execution of a contract does not
constitute acceptance of a changed term, condition or specification unless specifically
acknowledged and agreed to by the City. The copy maintained and published by the City shall be
the official solicitation document.
i.17 COPYING OF BIDS. Bidder hereby grants the City permission to copy all parts of its bid, including
without limitation any documents and/or materials copyrighted by the bidder. The City’s right to
copy shall be for internal use in evaluating the proposal.
i.18 CONTRACTOR ETHICS. It is the policy of the City to promote courtesy, fairness, impartiality,
integrity, service, professionalism, economy, and government by law in the Procurement process.
The responsibility for implementing this policy rests with each individual who participates in the
Procurement process, including Respondents and Contractors.
To achieve the purpose of this Article, it is essential that Respondents and Contractors doing
business with the City also observe the ethical standards prescribed herein. It shall be a breach of
ethical standards to:
a. Exert any effort to influence any City employee or agent to breach the standards of ethical
conduct.
b. Intentionally invoice any amount greater than provided in Contract or to invoice for Materials or
Services not provided.
c. Intentionally offer or provide sub-standard Materials or Services or to intentionally not comply
with any term, condition, specification or other requirement of a City Contract.
i.19 GIFTS. The City will accept no gifts, gratuities or advertising products from bidders or prospective
bidders and affiliates. The City may request product samples from vendors for product evaluation.
i.20 PROTESTS AND APPEALS. If a Respondent believes there is a mistake, impropriety, or defect
in the solicitation, believes the City improperly rejected its proposal, and/or believes the selected
INSTRUCTIONS
Natural Gas – Line Locating Services 5 ITB # 21-19
proposal is not in the City’s best interests, the Respondent may submit a written protest. All protests
and appeals are governed by the City of Clearwater Purchasing Policy and Procedures. If any
discrepancy exists between this Section and the Purchasing Policy, the language of the Purchasing
Policy controls.
Protests based upon alleged mistake, impropriety, or defect in a solicitation that is apparent before
the bid opening must be filed with the Procurement Officer no later than five (5) business days
before Bid Opening. Protests that only become apparent after the Bid Opening must be filed within
ten (10) business days of the alleged violation of the applicable purchasing ordinance. The
complete protest procedure can be obtained by contacting Purchasing.
ADDRESS PROTESTS TO:
Alyce Benge, CPPO, C.P.M.
Purchasing Manager
100 S Myrtle Avenue, 3rd Floor
Clearwater, FL 33756-5520
or
PO Box 4748
Clearwater, FL 33758-4748
INSTRUCTIONS – EVALUATION
Natural Gas – Line Locating Services 6 ITB # 21-19
i.20 EVALUATION PROCESS. Bids will be reviewed by Purchasing and representative(s) of the
respective department(s). The City staff may or may not initiate discussions with bidders for
clarification purposes. Clarification is not an opportunity to change the bid. Bidders shall not initiate
discussions with any City employee or official.
i.21 PRESENTATIONS/INTERVIEWS. The bidder must provide a formal presentation/interview upon
request.
i.22 CRITERIA FOR EVALUATION AND AWARD. The City evaluates three (3) categories of
information: responsiveness, responsibility, and price. All bids must meet the following
responsiveness and responsibility criteria to be considered further.
a) Responsiveness. The City will determine whether the bid complies with the instructions for
submitting bids including completeness of bid which encompasses the inclusion of all required
attachments and submissions. The City must reject any bids that are submitted late. Failure
to meet other requirements may result in rejection.
b) Responsibility. The City will determine whether the bidder is one with whom it can or should
do business. Factors that the City may evaluate to determine "responsibility" include, but are
not limited to: excessively high or low priced bids, past performance, references (including
those found outside the bid), compliance with applicable laws-including tax laws, bidder's
record of performance and integrity - e.g. has the bidder been delinquent or unfaithful to any
contract with the City, whether the bidder is qualified legally to contract with the City, financial
stability and the perceived ability to perform completely as specified. A bidder must at all
times have financial resources sufficient, in the opinion of the City, to ensure performance of
the contract and must provide proof upon request. City staff may also use Dun & Bradstreet
and/or any generally available industry information. The City reserves the right to inspect and
review bidder’s facilities, equipment and personnel and those of any identified subcontractors.
The City will determine whether any failure to supply information, or the quality of the
information, will result in rejection.
c) Price. We will then evaluate the bids that have met the requirements above.
i.23 COST JUSTIFICATION. In the event only one response is received, the City may require that the
bidder submit a cost proposal in sufficient detail for the City to perform a cost/price analysis to
determine if the bid price is fair and reasonable.
i.24 CONTRACT NEGOTIATIONS AND ACCEPTANCE. Bidder must be prepared for the City to
accept the bid as submitted. If bidder fails to sign all documents necessary to successfully execute
the final contract within a reasonable time as specified, or negotiations do not result in an
acceptable agreement, the City may reject bid or revoke the award, and may begin negotiations
with another bidder. Final contract terms must be approved or signed by the appropriately
authorized City official(s). No binding contract will exist between the bidder and the City until the
City executes a written contract or purchase order.
i.25 NOTICE OF INTENT TO AWARD. Notices of the City’s intent to award a Contract are posted to
Purchasing’s website. It is the bidder’s responsibility to check the City of Clearwater’s
website at https://www.myclearwater.com/bid to view relevant bid information and notices.
i.26 BID TIMELINE. Dates are tentative and subject to change.
Release ITB: January 15, 2019
Advertise Tampa Bay Times: January 16, 2019
Bids due: February 19, 2019
Review bids: February 19 - 24, 2019
Award recommendation: February 24, 2019
Council authorization: March 17, 2019
Contract begins: April 2019
STANDARD TERMS AND CONDITIONS
Natural Gas – Line Locating Services 7 ITB # 21-19
S.1 DEFINITIONS. Uses of the following terms are interchangeable as referenced: “vendor, contractor,
supplier, proposer, company, parties, persons”, “purchase order, PO, contract, agreement”, “city,
Clearwater, agency, requestor, parties”, “bid, proposal, response, quote”.
S.2 INDEPENDENT CONTRACTOR. It is expressly understood that the relationship of Contractor to
the City will be that of an independent contractor. Contractor and all persons employed by
Contractor, either directly or indirectly, are Contractor’s employees, not City employees.
Accordingly, Contractor and Contractor’s employees are not entitled to any benefits provided to
City employees including, but not limited to, health benefits, enrollment in a retirement system, paid
time off or other rights afforded City employees. Contractor employees will not be regarded as City
employees or agents for any purpose, including the payment of unemployment or workers’
compensation. If any Contractor employees or subcontractors assert a claim for wages or other
employment benefits against the City, Contractor will defend, indemnify and hold harmless the City
from all such claims.
S.3 SUBCONTRACTING. Contractor may not subcontract work under this Agreement without the
express written permission of the City. If Contractor has received authorization to subcontract work,
it is agreed that all subcontractors performing work under the Agreement must comply with its
provisions. Further, all agreements between Contractor and its subcontractors must provide that
the terms and conditions of this Agreement be incorporated therein.
S.4 ASSIGNMENT. This Agreement may not be assigned either in whole or in part without first
receiving the City’s written consent. Any attempted assignment, either in whole or in part, without
such consent will be null and void and in such event the City will have the right at its option to
terminate the Agreement. No granting of consent to any assignment will relieve Contractor from
any of its obligations and liabilities under the Agreement.
S.5 SUCCESSORS AND ASSIGNS, BINDING EFFECT. This Agreement will be binding upon and
inure to the benefit of the parties and their respective permitted successors and assigns.
S.6 NO THIRD PARTY BENEFICIARIES. This Agreement is intended for the exclusive benefit of the
parties. Nothing set forth in this Agreement is intended to create, or will create, any benefits, rights,
or responsibilities in any third parties.
S.7 NON- EXCLUSIVITY. The City, in its sole discretion, reserves the right to request the materials or
services set forth herein from other sources when deemed necessary and appropriate. No
exclusive rights are encompassed through this Agreement.
S.8 AMENDMENTS. There will be no oral changes to this Agreement. This Agreement can only be
modified in a writing signed by both parties. No charge for extra work or material will be allowed
unless approved in writing, in advance, by the City and Contractor.
S.9 TIME OF THE ESSENCE. Time is of the essence to the performance of the parties’ obligations
under this Agreement.
S.10 COMPLIANCE WITH APPLICABLE LAWS.
a. General. Contractor must procure all permits and licenses, and pay all charges and fees
necessary and incidental to the lawful conduct of business. Contractor must stay fully informed
of existing and future federal, state, and local laws, ordinances, and regulations that in any
manner affect the fulfillment of this Agreement and must comply with the same at its own
expense. Contractor bears full responsibility for training, safety, and providing necessary
equipment for all Contractor personnel to achieve throughout the term of the Agreement. Upon
request, Contractor will demonstrate to the City's satisfaction any programs, procedures, and
other activities used to ensure compliance.
b. Drug-Free Workplace. Contractor is hereby advised that the City has adopted a policy
establishing a drug-free workplace for itself and those doing business with the City to ensure
the safety and health of all persons working on City contracts and projects. Contractor will
require a drug-free workplace for all Contractor personnel working under this Agreement.
Specifically, all Contractor personnel who are working under this Agreement must be notified
STANDARD TERMS AND CONDITIONS
Natural Gas – Line Locating Services 8 ITB # 21-19
in writing by Contractor that they are prohibited from the manufacture, distribution,
dispensation, possession, or unlawful use of a controlled substance in the workplace.
Contractor agrees to prohibit the use of intoxicating substances by all Contractor personnel,
and will ensure that Contractor personnel do not use or possess illegal drugs while in the course
of performing their duties.
c. Federal and State Immigration Laws. Contractor agrees to comply with the Immigration
Reform and Control Act of 1986 (IRCA) in performance under this Agreement and to permit the
City and its agents to inspect applicable personnel records to verify such compliance as
permitted by law. Contractor will ensure and keep appropriate records to demonstrate that all
Contractor personnel have a legal right to live and work in the United States.
(i) As applicable to Contractor, under this provision, Contractor hereby warrants to the City
that Contractor and each of its subcontractors will comply with, and are contractually
obligated to comply with, all federal immigration laws and regulations that relate to their
employees (hereinafter “Contractor Immigration Warranty”).
(ii) A breach of the Contractor Immigration Warranty will constitute as a material breach of this
Agreement and will subject Contractor to penalties up to and including termination of this
Agreement at the sole discretion of the City.
(iii) The City retains the legal right to inspect the papers of all Contractor personnel who provide
services under this Agreement to ensure that Contractor or its subcontractors are
complying with the Contractor Immigration Warranty. Contractor agrees to assist the City
in regard to any such inspections.
(iv) The City may, at its sole discretion, conduct random verification of the employment records
of Contractor and any subcontractor to ensure compliance with the Contractor Immigration
Warranty. Contractor agrees to assist the City in regard to any random verification
performed.
(v) Neither Contractor nor any subcontractor will be deemed to have materially breached the
Contractor Immigration Warranty if Contractor or subcontractor establishes that it has
complied with the employment verification provisions prescribed by Sections 274A and
274B of the Federal Immigration and Nationality Act.
d. Nondiscrimination. Contractor represents and warrants that it does not discriminate against
any employee or applicant for employment or person to whom it provides services because of
race, color, religion, sex, national origin, or disability, and represents and warrants that it
complies with all applicable federal, state, and local laws and executive orders regarding
employment. Contractor and Contractor’s personnel will comply with applicable provisions of
Title VII of the U.S. Civil Rights Act of 1964, as amended, Section 504 of the Federal
Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.), and
applicable rules in performance under this Agreement.
S.11 SALES/USE TAX, OTHER TAXES. Contractor is responsible for the payment of all taxes including
federal, state, and local taxes related to or arising out of Contractor’s services under this
Agreement, including by way of illustration but not limitation, federal and state income tax, Social
Security tax, unemployment insurance taxes, and any other taxes or business license fees as
required. If any taxing authority should deem Contractor or Contractor employees an employee of
the City, or should otherwise claim the City is liable for the payment of taxes that are Contractor’s
responsibility under this Agreement, Contractor will indemnify the City for any tax liability, interest,
and penalties imposed upon the City.
The City is exempt from paying state and local sales/use taxes and certain federal excise taxes
and will furnish an exemption certificate upon request.
S.12 AMOUNTS DUE THE CITY. Contractor must be current and remain current in all obligations due
to the City during the performance of services under the Agreement. Payments to Contractor may
be offset by any delinquent amounts due the City or fees and charges owed to the City.
STANDARD TERMS AND CONDITIONS
Natural Gas – Line Locating Services 9 ITB # 21-19
S.13 OPENNESS OF PROCUREMENT PROCESS. Written competitive proposals, replies, oral
presentations, meetings where vendors answer questions, other submissions, correspondence,
and all records made thereof, as well as negotiations or meetings where negotiation strategies are
discussed, conducted pursuant to this Invitation to Bid (ITB), shall be handled in compliance with
Chapters 119 and 286, Florida Statutes.
Proposals or replies received by the City pursuant to this ITB are exempt from public disclosure
until such time that the City provides notice of an intended decision or until 30 days after opening
the proposals, whichever is earlier. If the City rejects all proposals or replies pursuant to this ITB
and provides notice of its intent to reissue the ITB, then the rejected proposals or replies remain
exempt from public disclosure until such time that the City provides notice of an intended decision
concerning the reissued ITB or until the City withdraws the reissued ITB. A proposal or reply shall
not be exempt from public disclosure longer than 12 months after the initial City notice rejecting all
proposals or replies.
Oral presentations, meetings where vendors answer questions, or meetings convened by City staff
to discuss negotiation strategies, if any, shall be closed to the public (and other proposers) in
compliance with Chapter 286 Florida Statutes. A complete recording shall be made of such closed
meeting. The recording of, and any records presented at, the exempt meeting shall be available to
the public when the City provides notice of an intended decision or until 30 days after opening
proposals or final replies, whichever occurs first. If the City rejects all proposals or replies pursuant
to this ITB and provides notice of its intent to reissue the ITB, then the recording and any records
presented at the exempt meeting remain exempt from public disclosure until such time that the City
provides notice of an intended decision concerning the reissued ITB or until the City withdraws the
reissued ITB. A recording and any records presented at an exempt meeting shall not be exempt
from public disclosure longer than 12 months after the initial City notice rejecting all proposals or
replies.
In addition to all other contract requirements as provided by law, the contractor executing
this agreement agrees to comply with public records law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, Rosemarie Call, phone: 727-562-4092 or Rosemarie.Call@myclearwater.com,
112 S. Osceola Ave., Clearwater, FL 33756.
The contractor’s agreement to comply with public records law applies specifically to:
a) Keep and maintain public records required by the City of Clearwater (hereinafter “public
agency”) to perform the service being provided by the contractor hereunder.
b) Upon request from the public agency’s custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida
Statutes, as may be amended from time to time, or as otherwise provided by law.
c) Ensure that the public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the contractor does not transfer the
records to the public agency.
d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in
possession of the contractor or keep and maintain public records required by the public agency
to perform the service. If the contractor transfers all public records to the public agency upon
completion of the contract, the contractor shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the
STANDARD TERMS AND CONDITIONS
Natural Gas – Line Locating Services 10 ITB # 21-19
contractor keeps and maintains public records upon completion of the contract, the contractor
shall meet all applicable requirements for retaining public records. All records stored
electronically must be provided to the public agency, upon request from the public agency’s
custodian of public records, in a format that is compatible with the information technology
systems of the public agency.
e) A request to inspect or copy public records relating to a public agency’s contract for services
must be made directly to the public agency. If the public agency does not possess the
requested records, the public agency shall immediately notify the contractor of the request and
the contractor must provide the records to the public agency or allow the records to be
inspected or copied within a reasonable time.
f) The contractor hereby acknowledges and agrees that if the contractor does not comply with
the public agency’s request for records, the public agency shall enforce the contract provisions
in accordance with the contract.
g) A contractor who fails to provide the public records to the public agency within a reasonable
time may be subject to penalties under Section 119.10, Florida Statutes.
h) If a civil action is filed against a contractor to compel production of public records relating to a
public agency’s contract for services, the court shall assess and award against the contractor
the reasonable costs of enforcement, including reasonable attorney fees, if:
1. The court determines that the contractor unlawfully refused to comply with the public
records request within a reasonable time; and
2. At least eight (8) business days before filing the action, the plaintiff provided written
notice of the public records request, including a statement that the contractor has not
complied with the request, to the public agency and to the contractor.
i) A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of public
records and to the contractor at the contractor’s address listed on its contract with the public
agency or to the contractor’s registered agent. Such notices must be sent by common carrier
delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or
shipping paid by the sender and with evidence of delivery, which may be in an electronic format.
A contractor who complies with a public records request within 8 business days after the notice is
sent is not liable for the reasonable costs of enforcement.
S.14 AUDITS AND RECORDS. Contractor must preserve the records related to this Agreement for five
(5) years after completion of the Agreement. The City or its authorized agent reserves the right to
inspect any records related to the performance of work specified herein. In addition, the City may
inspect any and all payroll, billing or other relevant records kept by Contractor in relation to the
Agreement. Contractor will permit such inspections and audits during normal business hours and
upon reasonable notice by the City. The audit of records may occur at Contractor’s place of
business or at City offices, as determined by the City.
S.15 BACKGROUND CHECK. The City may conduct criminal, driver history, and all other requested
background checks of Contractor personnel who would perform services under the Agreement or
who will have access to the City’s information, data, or facilities in accordance with the City’s current
background check policies. Any officer, employee, or agent that fails the background check must
be replaced immediately for any reasonable cause not prohibited by law.
STANDARD TERMS AND CONDITIONS
Natural Gas – Line Locating Services 11 ITB # 21-19
S.16 SECURITY CLEARANCE AND REMOVAL OF CONTRACTOR PERSONNEL. The City will
have final authority, based on security reasons: (i) to determine when security clearance of
Contractor personnel is required; (ii) to determine the nature of the security clearance, up to and
including fingerprinting Contractor personnel; and (iii) to determine whether or not any individual or
entity may provide services under this Agreement. If the City objects to any Contractor personnel
for any reasonable cause not prohibited by law, then Contractor will, upon notice from the City,
remove any such individual from performance of services under this Agreement.
S.17 DEFAULT.
a. A party will be in default if that party: (i) is or becomes insolvent or is a party to any voluntary
bankruptcy or receivership proceeding, makes an assignment for a creditor, or there is any
similar action that affects Contractor’s capability to perform under the Agreement; (ii) is the
subject of a petition for involuntary bankruptcy not removed within sixty (60) calendar days; (iii)
conducts business in an unethical manner or in an illegal manner; or (iv) fails to carry out
any term, promise, or condition of the Agreement.
b. Contractor will be in default of this Agreement if Contractor is debarred from participating in
City procurements and solicitations in accordance with the City’s Purchasing Policy and
Procedures Manual.
c. Notice and Opportunity to Cure. In the event a party is in default then the other party may,
at its option and at any time, provide written notice to the defaulting party of the default. The
defaulting party will have thirty (30) days from receipt of the notice to cure the default; the thirty
(30) day cure period may be extended by mutual agreement of the parties, but no cure period
may exceed ninety (90) days. A default notice will be deemed to be sufficient if it is reasonably
calculated to provide notice of the nature and extent of such default. Failure of the non-
defaulting party to provide notice of the default does not waive any rights under the Agreement.
d. Anticipatory Repudiation. Whenever the City in good faith has reason to question
Contractor’s intent or ability to perform, the City may demand that Contractor give a written
assurance of its intent and ability to perform. In the event that the demand is made and no
written assurance is given within five (5) calendar days, the City may treat this failure as an
anticipatory repudiation of the Agreement.
S.18 REMEDIES. The remedies set forth in this Agreement are not exclusive. Election of one remedy
will not preclude the use of other remedies. In the event of default:
a. The non-defaulting party may terminate the Agreement, and the termination will be effective
immediately or at such other date as specified by the terminating party.
b. The City may purchase the services required under the Agreement from the open market,
complete required work itself, or have it completed at the expense of Contractor. If the cost of
obtaining substitute services exceeds the contract price, the City may recover the excess cost
by: (i) requiring immediate reimbursement to the City; (ii) deduction from an unpaid balance
due to Contractor; (iii) collection against the proposal and/or performance security, if any; (iv)
collection against liquidated damages (if applicable); or (v) a combination of the
aforementioned remedies or other remedies as provided by law. Costs includes any and all,
fees, and expenses incurred in obtaining substitute services and expended in obtaining
reimbursement, including, but not limited to, administrative expenses, attorneys’ fees, and
costs.
c. The non-defaulting party will have all other rights granted under this Agreement and all rights
at law or in equity that may be available to it.
d. Neither party will be liable for incidental, special, or consequential damages.
S.19 CONTINUATION DURING DISPUTES. Contractor agrees that during any dispute between the
parties, Contractor will continue to perform its obligations until the dispute is settled, instructed to
cease performance by the City, enjoined or prohibited by judicial action, or otherwise required or
obligated to cease performance by other provisions in this Agreement.
STANDARD TERMS AND CONDITIONS
Natural Gas – Line Locating Services 12 ITB # 21-19
S.20 TERMINATION FOR CONVENIENCE. The City reserves the right to terminate this Agreement in
part or in whole upon thirty (30) calendar days’ written notice.
S.21 TERMINATION FOR CONFLICT OF INTEREST Florida Statutes Section 112. Pursuant to F.S.
Section 112, the City may cancel this Agreement after its execution, without penalty or further
obligation, if any person significantly involved in initiating, securing, drafting, or creating the
Agreement for the City becomes an employee or agent of Contractor.
S.22 TERMINATION FOR NON-APPROPRIATION AND MODIFICATION FOR BUDGETARY CONSTRAINT. The City is a governmental agency which relies upon the appropriation of funds
by its governing body to satisfy its obligations. If the City reasonably determines that it does not
have funds to meet its obligations under this Agreement, the City will have the right to terminate
the Agreement without penalty on the last day of the fiscal period for which funds were legally
available. In the event of such termination, the City agrees to provide written notice of its intent to
terminate thirty (30) calendar days prior to the stated termination date.
S.23 PAYMENT TO CONTRACTOR UPON TERMINATION. Upon termination of this Agreement,
Contractor will be entitled only to payment for those services performed up to the date of
termination, and any authorized expenses already incurred up to such date of termination. The
City will make final payment within thirty (30) calendar days after the City has both completed its
appraisal of the materials and services provided and received Contractor’s properly prepared final
invoice.
S.24 NON-WAIVER OF RIGHTS. There will be no waiver of any provision of this agreement unless
approved in writing and signed by the waiving party. Failure or delay to exercise any rights or
remedies provided herein or by law or in equity, or the acceptance of, or payment for, any services
hereunder, will not release the other party of any of the warranties or other obligations of the
Agreement and will not be deemed a waiver of any such rights or remedies.
S.25 INDEMNIFICATION/LIABILITY.
a. To the fullest extent permitted by law, Contractor agrees to defend, indemnify, and hold the
City, its officers, agents, and employees, harmless from and against any and all liabilities,
demands, claims, suits, losses, damages, causes of action, fines or judgments, including costs,
attorneys’, witnesses’, and expert witnesses’ fees, and expenses incident thereto, relating to,
arising out of, or resulting from: (i) the services provided by Contractor personnel under this
Agreement; (ii) any negligent acts, errors, mistakes or omissions by Contractor or Contractor
personnel; and (iii) Contractor or Contractor personnel’s failure to comply with or fulfill the
obligations established by this Agreement.
b. Contractor will update the City during the course of the litigation to timely notify the City of any
issues that may involve the independent negligence of the City that is not covered by this
indemnification.
c. The City assumes no liability for actions of Contractor and will not indemnify or hold Contractor
or any third party harmless for claims based on this Agreement or use of Contractor-provided
supplies or services.
S.26 WARRANTY. Contractor warrants that the services and materials will conform to the requirements
of the Agreement. Additionally, Contractor warrants that all services will be performed in a good,
workman-like and professional manner. The City’s acceptance of service or materials provided by
Contractor will not relieve Contractor from its obligations under this warranty. If any materials or
services are of a substandard or unsatisfactory manner as determined by the City, Contractor, at
no additional charge to the City, will provide materials or redo such services until in accordance
with this Agreement and to the City’s reasonable satisfaction.
Unless otherwise agreed, Contractor warrants that materials will be new, unused, of most current
manufacture and not discontinued, will be free of defects in materials and workmanship, will be
provided in accordance with manufacturer's standard warranty for at least one (1) year unless
otherwise specified, and will perform in accordance with manufacturer's published specifications.
STANDARD TERMS AND CONDITIONS
Natural Gas – Line Locating Services 13 ITB # 21-19
S.27 THE CITY’S RIGHT TO RECOVER AGAINST THIRD PARTIES. Contractor will do nothing to
prejudice the City’s right to recover against third parties for any loss, destruction, or damage to City
property, and will at the City’s request and expense, furnish to the City reasonable assistance and
cooperation, including assistance in the prosecution or defense of suit and the execution of
instruments of assignment in favor of the City in obtaining recovery.
S.28 NO GUARANTEE OF WORK. Contractor acknowledges and agrees that it is not entitled to deliver
any specific amount of materials or services or any materials or services at all under this Agreement
and acknowledges and agrees that the materials or services will be requested by the City on an as
needed basis at the sole discretion of the City. Any document referencing quantities or
performance frequencies represent the City's best estimate of current requirements, but will not
bind the City to purchase, accept, or pay for materials or services which exceed its actual needs.
S.29 OWNERSHIP. All deliverables, services, and information provided by Contractor or the City
pursuant to this Agreement (whether electronically or manually generated) including without
limitation, reports, test plans, and survey results, graphics, and technical tables, originally prepared
in the performance of this Agreement, are the property of the City and will not be used or released
by Contractor or any other person except with prior written permission by the City.
S.30 USE OF NAME. Contractor will not use the name of the City of Clearwater in any advertising or
publicity without obtaining the prior written consent of the City.
S.31 PROHIBITED ACTS. Pursuant to Florida Constitution Article II Section 8, a current or former public
officer or employee within the last two (2) years shall not represent another organization before the
City on any matter for which the officer or employee was directly concerned and personally
participated in during their service or employment or over which they had a substantial or material
administrative discretion.
S.32 FOB DESTINATION FREIGHT PREPAID AND ALLOWED. All deliveries will be FOB destination
freight prepaid and allowed unless otherwise agreed.
S.33 RISK OF LOSS. Contractor agrees to bear all risks of loss, injury, or destruction of goods or
equipment incidental to providing these services and such loss, injury, or destruction will not release
Contractor from any obligation hereunder.
S.34 SAFEGUARDING CITY PROPERTY. Contractor will be responsible for any damage to City real
property or damage or loss of City personal property when such property is the responsibility of or
in the custody of Contractor or its employees.
S.35 WARRANTY OF RIGHTS. Contractor warrants it has title to, or the right to allow the City to use,
the materials and services being provided and that the City may use same without suit, trouble or
hindrance from Contractor or third parties.
S.36 PROPRIETARY RIGHTS INDEMNIFICATION. Without limiting the foregoing, Contractor will
without limitation, at its expense defend the City against all claims asserted by any person that
anything provided by Contractor infringes a patent, copyright, trade secret or other intellectual
property right and must, without limitation, pay the costs, damages and attorneys' fees awarded
against the City in any such action, or pay any settlement of such action or claim. Each party agrees
to notify the other promptly of any matters to which this provision may apply and to cooperate with
each other in connection with such defense or settlement. If a preliminary or final judgment is
obtained against the City’s use or operation of the items provided by Contractor hereunder or any
part thereof by reason of any alleged infringement, Contractor will, at its expense and without
limitation, either: (a) modify the item so that it becomes non-infringing; (b) procure for the City the
right to continue to use the item; (c) substitute for the infringing item other item(s) having at least
equivalent capability; or (d) refund to the City an amount equal to the price paid, less reasonable
usage, from the time of installation acceptance through cessation of use, which amount will be
calculated on a useful life not less than five (5) years, plus any additional costs the City may incur
to acquire substitute supplies or services.
STANDARD TERMS AND CONDITIONS
Natural Gas – Line Locating Services 14 ITB # 21-19
S.37 CONTRACT ADMINISTRATION. The contract will be administered by the Purchasing
Administrator and/or an authorized representative from the using department. All questions
regarding the contract will be referred to the administrator for resolution. Supplements may be
written to the contract for the addition or deletion of services. Payment will be negotiated and
determined by the contract administrator(s).
S.38 FORCE MAJEURE. Failure by either party to perform its duties and obligations will be excused by
unforeseeable circumstances beyond its reasonable control, including acts of nature, acts of the
public enemy, riots, fire, explosion, legislation, and governmental regulation. The party whose
performance is so affected will within five (5) calendar days of the unforeseeable circumstance
notify the other party of all pertinent facts and identify the force majeure event. The party whose
performance is so affected must also take all reasonable steps, promptly and diligently, to prevent
such causes if it is feasible to do so, or to minimize or eliminate the effect thereof. The delivery or
performance date will be extended for a period equal to the time lost by reason of delay, plus such
additional time as may be reasonably necessary to overcome the effect of the delay, provided
however, under no circumstances will delays caused by a force majeure extend beyond one
hundred-twenty (120) calendar days from the scheduled delivery or completion date of a task
unless agreed upon by the parties.
S.39 COOPERATIVE USE OF CONTRACT. The City has entered into various cooperative purchasing
agreements with other Florida government agencies, including the Tampa Bay Area Purchasing
Cooperative. Under a Cooperative Purchasing Agreement, any contract may be extended for use
by other municipalities, school districts and government agencies in the State of Florida with the
approval of Contractor. Any such usage by other entities must be in accordance with the statutes,
codes, ordinances, charter and/or procurement rules and regulations of the respective government
agency.
Orders placed by other agencies and payment thereof will be the sole responsibility of that agency.
The City is not responsible for any disputes arising out of transactions made by others.
S.40 FUEL CHARGES AND PRICE INCREASES. No fuel surcharges will be accepted. No price
increases will be accepted without proper request by Contractor and response by the City’s
Purchasing Division.
S.41 NOTICES. All notices to be given pursuant to this Agreement must be delivered to the parties at
their respective addresses. Notices may be (i) personally delivered; (ii) sent via certified or
registered mail, postage prepaid; (iii) sent via overnight courier; or (iv) sent via facsimile. If provided
by personal delivery, receipt will be deemed effective upon delivery. If sent via certified or
registered mail, receipt will be deemed effective three (3) calendar days after being deposited in
the United States mail. If sent via overnight courier or facsimile, receipt will be deemed effective
two (2) calendar days after the sending thereof.
S.42 GOVERNING LAW, VENUE. This Agreement is governed by the laws of the State of Florida. The
exclusive venue selected for any proceeding or suit in law or equity arising from or incident to this
Agreement will be Pinellas County, Florida.
S.43 INTEGRATION CLAUSE. This Agreement, including all attachments and exhibits hereto,
supersede all prior oral or written agreements, if any, between the parties and constitutes the entire
agreement between the parties with respect to the work to be performed.
S.44 PROVISIONS REQUIRED BY LAW. Any provision required by law to be in this Agreement is a
part of this Agreement as if fully stated in it.
S.45 SEVERABILITY. If any provision of this Agreement is declared void or unenforceable, such
provision will be severed from this Agreement, which will otherwise remain in full force and effect.
The parties will negotiate diligently in good faith for such amendment(s) of this Agreement as may
be necessary to achieve the original intent of this Agreement, notwithstanding such invalidity or
unenforceability.
STANDARD TERMS AND CONDITIONS
Natural Gas – Line Locating Services 15 ITB # 21-19
S.46 SURVIVING PROVISIONS. Notwithstanding any completion, termination, or other expiration of
this Agreement, all provisions which, by the terms of reasonable interpretation thereof, set forth
rights and obligations that extend beyond completion, termination, or other expiration of this
Agreement, will survive and remain in full force and effect. Except as specifically provided in this
Agreement, completion, termination, or other expiration of this Agreement will not release any party
from any liability or obligation arising prior to the date of termination.
DETAILED SPECIFICATIONS
Natural Gas – Line Locating Services 16 ITB # 21-19
1. INTRODUCTION. The City of Clearwater (City) is located on the West Coast of Florida in the
Tampa Bay region. It is the third largest city in the region with an estimated population of
110,000 residents. The City of Clearwater is a major tourist destination – Clearwater Beach was
recently rated #1 U.S. Beach by TripAdvisor, previously named “Florida’s Best Beach Town 2013”
by USA Today, and was on the “Top Ten List of Best Beaches from Maine to Hawaii”. The City of
Clearwater is home to the Philadelphia Phillies Spring Training and Clearwater Threshers Minor
League Baseball and hosts several sports tournaments through the year that attract visitors from
across the country. Clearwater is home for Winter the Dolphin and the Clearwater Marine
Aquarium. Winter’s story has made it all the way to Hollywood in the motion pictures” Dolphin
Tale” and “Dolphin Tale 2”, both filmed here in Clearwater.
2. BACKGROUND. Clearwater Gas System (CGS) is owned and operated as an enterprise natural
gas utility by the City of Clearwater. It currently has over 950 miles of underground gas main and
handles the supply and distribution of both natural and propane (LP) gas throughout Northern
Pinellas County and Western Pasco County. As a mid-size utility company serving more than
25,000 customers, CGS is recognized as a leader in the natural and propane gas industry. CGS
is regulated for safety by the Florida Public Service Commission and the Federal Pipeline
Hazardous Material Safety Administration. Since 1923, CGS has provided clean, safe, reliable,
economical gas service to the Florida Suncoast Community which it is privileged to serve. CGS
prides itself in being a competitive and public service-minded utility provider.
Below is some general information on our distribution system, along with a company profile.
A. HISTORICAL LOCATING SERVICE UTILIZATION:
LOCATE TICKETS FROM JANUARY 2018 – DECEMBER 2018
County Miles of Main Number of Service Lines
Sunshine Tickets
Received Located Emergency Located
Pinellas 764 17,598 31,864 5,869 804
Pasco 222 6,686 17,709 6,415 248
Total 986 24,284 49,573 12,284 1,052
Additional information, such as GIS shapefiles, depicting the exact location of our main and service
locations can be made available to the awarded vendor.
B. CLEARWATER GAS SYSTEM – OVERVIEW:
It is recommended that Bidder review the proposed work area and become familiar with local
conditions which may in any manner affect the work to be performed, or affect the equipment,
materials, and labor required. The Bidder shall carefully evaluate the service area and the
specifications, conditions, and requirements of this contract. No additional allowances shall be
made because of lack of knowledge of any site conditions.
DETAILED SPECIFICATIONS
Natural Gas – Line Locating Services 17 ITB # 21-19
DETAILED SPECIFICATIONS
Natural Gas – Line Locating Services 18 ITB # 21-19
C. U.S. Department of Transportation Pipeline and Hazardous Materials Safety Administration 2017, PHMSA 7100-1.1 Annual Report
DETAILED SPECIFICATIONS
Natural Gas – Line Locating Services 19 ITB # 21-19
3. SCOPE OF WORK. The Awarded Bidder (Vendor) shall provide underground facility locating
services for CGS. Locating services will include regular, emergency, and short notice work
requests. The contract resulting from this solicitation will be fixed price (unit cost) in accordance
with the Vendor’s Bid Pricing. A copy of the proposed standard contract is included as Attachment
A, Standard Contract.
A. REGULATIONS:
1. All services shall be performed to meet the requirements and intent of the Code of Federal
Regulations (CFR) 49 Part 192.801, 192.803, 192.805, 192.807 and 192.809 relating to “Operator
Qualification” in conformance with the intent of Federal Operator Qualification Regulations that is
equal to and applicable to Clearwater Gas System’s ASME B31Q Operator Qualification Plan.
2. All work shall be performed in accordance with the standards defined in accordance with Florida
Statute 556, the Underground Facility Damage Prevention and Safety Act. (F.S. 556).
B. SERVICE REQUIREMENTS:
1. All Locate Ticket records are the property of Clearwater Gas System. CGS will notify Florida
Sunshine State One Call (‘‘Sunshine 811’’) of its engagement with the vendor. CGS shall pay ticket
fees assessed by ‘Sunshine 811’ directly.
2. Vendor shall receive and record Locate Requests from both CGS and ‘Sunshine 811’ during normal
business days and within normal business hours. Locate Requests may be issued to the vendor
during non-business hours on an emergency basis only and must be approved by CGS, either in
writing or email, prior to start of service.
3. Vendor must provide sufficient qualified staff, administrative capabilities, and field locating
equipment to adequately perform the required locating services for CGS.
4. Vendor shall provide compatible two-way communication with existing or future communication
systems between office, staff and ‘Sunshine 811’.
5. For each Locate Request, vendor will review the CGS facilities maps, provided online and in paper
copy format, to determine where conflicts exist between proposed excavation and CGS facilities
and locate those areas in the timeframe (two full business days) per F.S. 556.
6. Vendor shall respond and complete a site visit for each Locate Request from ‘Sunshine 811’ to
locate any and all facilities belonging to CGS that are included in the description on the Locate
Request. Service shall be completed in the timeframe (two [2] full business days) as specified by
F.S. 556.
7. Vendor shall complete all Locate Requests within the timeframe per requirements of F.S. 556 (two
[2] full business days) and close out these Locate Requests by submitting the proper response to
‘Sunshine 811’.
8. At the request of CGS, Vendor shall provide one (1) free follow-up site visit, per each completed
locate ticket, to verify locate with the excavator to ensure the safety and accuracy of the work
performed.
9. Vendor shall use equipment capable of distinguishing CGS facilities from that of other underground
utilities.
DETAILED SPECIFICATIONS
Natural Gas – Line Locating Services 20 ITB # 21-19
10. Vendor shall locate service lines, from the main to the meter location on private property, and other
facilities in right of ways and easements in compliance with the most recent edition of the FL
Department of Transportation Maintenance of Traffic (MOT) rules and regulations.
11. Vendor shall shovel or vacuum excavate pipelines and segments that are difficult to locate, repair
broken wire segments, and install and maintain locate stations to complete locate tickets.
12. Vendor will use a marking medium such as: paint and/or flags. Colors are to be in accordance with
state law and industry standards. Vendor is responsible for providing all marking material.
13. Vendor shall designate a single point of contact between Vendor and CGS to serve as a liaison for
receipt of CGS facility maps. Vendor shall be responsible for requesting revised copies of CGS
facility maps.
14. Vendor shall retain and safeguard CGS system maps and records. Maps and records shall not be
disclosed to or made available to any entity without the expressed written consent of CGS.
15. Vendor shall contact CGS for assistance after having exhausted reasonable efforts to locate any
identifiable, but un-locatable facilities, notify the Excavator of the presence of CGS’s facilities and
inform Excavator to suspend any digging activities until CGS personnel are on site. Obtain name,
phone number and other pertinent information of Excavator person or persons notified of locates
not being completed for any reason, whether responded to with Positive Response Codes (i.e.
when Sunshine 811 ticket is closed concerning the status of locating an underground facility).
16. Notify CGS of any discrepancies or omissions in the records or other information provided to
Vendor by CGS to the extent such discrepancies and omissions can be determined by Vendor.
Vendor will draw simple as-builts when the main is found in a different location than CGS records
depict.
17. Establish positive working relationships with other contractors and maintain clear communication
channels to ensure the safety of the system and the public.
18. Gas locates shall include propane tanks and related underground piping systems. Allow CGS to
back charge for locates passed-on that were accomplished with minimal effort. Vendor is
responsible for any late ticket charges to Sunshine 811 and may be charged for any missed locate
damages, pending investigation.
C. SERVICE TYPES:
Regular Request: CGS or Sunshine 811 locate ticket received during normal business day
and hours (7:00 am – 3:30 pm); work completed within two (2) full business
days, per F.S. 556.
Short Notice Request: CGS or Sunshine 811 locate ticket received during normal business day
and hours (7:00 am – 3:30 pm); and work completed within one (1) full
business day.
Emergency Request: CGS or Sunshine 811 locate ticket received during normal business day
and hours (7:00 am – 3:30 pm); respond to the location within two (2) hours
and work completed within one (1) full business day.
DETAILED SPECIFICATIONS
Natural Gas – Line Locating Services 21 ITB # 21-19
D. WORK REQUIREMENTS:
Per F.S. 566 Vendor shall respond within two (2) full business days and shall include the following to
complete the Locate Request Ticket:
1. Provide an all clear code to the positive response system when CGS does not have underground
facilities within the excavation site.
2. Physically mark the excavation site per low-impact marking practices, (such as paint and flags),
and update the positive response system in the Sunshine 811 website.
3. Contact the excavator to reschedule the locate. If the excavator's voicemail is reached, leave a
message explaining the situation and the need to re-schedule. Enter positive response code 3F only after the excavator has been reached and the new schedule arranged.
4. Enter the appropriate positive response code when one (1) of the above three (3) are not true.
5. If underground utilities cannot be located, Vendor must provide the best information available at
that time.
E. SERVICE HOURS:
1. Natural Gas Distribution Main and Service Line Locating Services shall be performed between the
hours of 7:00 AM to 3:30 PM, Monday through Friday, with the following exceptions:
a. Major City Arterial Streets, including State Roads and County Roads: Work permitted
between the hours of 9:00 AM – 3:00 PM, to include establishing the MOT for the project.
b. Right-of-ways, within 1,000 feet of schools: No work is permitted during the hours when
children are arriving or leaving school properties (beginning or ending of school days).
2. Vendor shall contact the City to obtain permission to conduct services on Saturdays and shall
observe the same hours as listed above. No work shall be performed on Sundays.
3. Emergency locating services may be conducted upon approval by the City for any day or time, as
needed. Vendor shall provide supplemental pricing for hourly rate for emergency services on the
Bid Pricing pages.
F. WORK SCHEDULE:
1. The Vendor will adhere to a work schedule as specified in Section C, Service Types and Section
E, Service Hours. Any schedule variation requested by either the City or the Vendor must be
accepted by the other entity in writing.
2. The City intends for the work of this contract to impact the public as little as possible. The Vendor
must provide the City with a written schedule (email is acceptable) of the services prior to the start
of work to ensure that notification can be provided to any citizen who may be affected by services.
DETAILED SPECIFICATIONS
Natural Gas – Line Locating Services 22 ITB # 21-19
G. PERSONNEL REQUIREMENTS:
1. All work crews will be required to wear approved company uniform, use appropriate Personal
Protection Equipment (PPE), abide by any and all company and OSHA (Occupational Safety and
Health Act) safety standards, and behave in a well-mannered, orderly fashion at all times.
2. Vendor shall conduct a safety briefing with employees each day prior to beginning operations.
3. The Vendor shall supply competent and physically capable employees and provide appropriate
supervision to the work. All personnel will be skilled in the field in which they work; that is, no
unskilled laborers will perform the work.
4. All equipment shall be in optimum operating conditions, free from oil and fluid leaks and properly
maintained for safety of Vendor personnel, City personnel, and City residents.
H. TRAFFIC CONTROL AND PEDESTRIAN SAFETY:
1. The Vendor shall fully acquaint and comply with Maintenance of Traffic (MOT) safety requirements.
If requested, the MOT plan must be submitted to and approved by the City prior to partial lane
closure and commencement of the work. All necessary lane closures shall be approved by the
City's Transportation and Parking Services a minimum of forty-eight (48) hours in advance of
scheduled operations.
2. The Vendor shall coordinate maintenance operations in certain high pedestrian use areas and peak
time periods with the City. The winter tourist season is generally not an acceptable time to close
traffic lanes for maintenance. The City reserves the right to limit the hours of operation in certain
high pedestrian use areas
3. Any and all proposed traffic control shall conform to the current edition of the Manual on Uniform
Traffic Control Devices (MUTCD), the Florida Department of Transportation Roadway and Traffic
Design Standards, 2009 (600 Series) and the Florida Department of Transportation Standard
Specifications for Road and Bridge Construction. The Vendor shall use Index 627 whenever
equipment is relocated or driven on existing open travel lanes.
4. For work to be completed within the right-of-ways, the Vendor shall set up Maintenance of Traffic
(MOT) per FDOT specifications and shall have an MOT certified individual on site. If the Vendor
does not have the MOT certified individual at the bid date he may utilize a contract agency
performing the MOT; however, within thirty (30) days of contract award the Vendor must have an
MOT certified individual on staff.
5. MOT services shall be provided by the Vendor for the duration of the contract and shall be included
in unit pricing.
I. REPORTING:
1. The parties will mutually determine an appropriate set of periodic reports to be issued by the Vendor
to the City in support of this contract.
2. The Vendor shall meet with the designated City representative, at a frequency determined by the
City, to review the vendor’s performance, work schedule, discuss issues, and/or address any
related problems.
DETAILED SPECIFICATIONS
Natural Gas – Line Locating Services 23 ITB # 21-19
J. SPECIAL CONDITIONS:
1. All Bidders must submit proof of applicable licenses, with their bid submittal, and when requested
thereafter.
2. The Vendors may be requested to provide a list of equipment to be used in the performance of the
contract. Such equipment must be available for inspection by the City designee, prior to award of
the contract or as requested during the contract term.
3. The Vendors may be required to provide a list (name and position) of employees it has assigned
to provide the services on this contract to the City.
4. The Vendor will assist the City in reporting vandalism, graffiti, damage or public and private property
in need of repair/refurbishing. For example, traffic or directory signs, structures, site furnishings,
monuments, fences, lighting, utilities and paving.
5. The Vendor will be responsive to special conditions or unexpected problems that may occur during
the course of the contract. The City expects the full cooperation and prompt response by the
Vendor.
K. ALL-INCLUSIVE PRICING:
Prices bid shall be inclusive of all labor, equipment, material, tools, incidentals and any other service
or charge necessary to complete the project. There shall be no additional charges for mobilization,
demobilization, equipment transport, fuel, fuel surcharges, disposal fees/increases, travel time, wait
time, labor or insurance charges/increases, or any other charge not listed.
The all-inclusive parameters of a locate ticket (unit/ ticket), are as follows;
1. One (1) Sunshine 811 ticket can cover a linear distance of up to one (1) mile on a street and up to
150 feet in either direction along crossing streets that are identified in the ticket.
2. One (1) ticket can include up to five (5) individual addresses as long as the linear distance from the
first address to the last is one (1) mile or less. For example, a single ticket can cover work being
done at these addresses: 2000, 2003, 2004, 2006 and 2009 Main Street.
3. One (1) locate ticket may cover an area of undeveloped land of no more than one (1) square mile,
provided that the boundaries of the undeveloped land area where the work is to be performed are
described on the ticket. This ticket may also include work to be performed on any single street or
right-of-way bordering the area of undeveloped land. Work to be performed on an additional
bordering street or right-of-way requires a separate ticket.
Work exceeding the linear or numerical unit requirements outlined above will be billed for the initial hour
and then in quarter hour (¼) hour increments.
CGS must approve any emergency or after-hours requests prior to start of service.
L. MONITORING:
The CGS Operations Manager shall monitor the Contractor’s performance in accordance with the terms
and conditions set forth in this ITB and as defined in Florida Statutes and the Florida Administrative
Code. To assist the Department in monitoring the resultant contract, the Contractor shall permit the
Department to inspect its facilities, equipment, or data at any time during regular business hours at the
discretion of the Department.
DETAILED SPECIFICATIONS
Natural Gas – Line Locating Services 24 ITB # 21-19
M. PERFORMANCE STANDARDS, LIQUIDATED DAMAGES, AND CORRECTIVE ACTION PLANS:
Liquidated damages will be assessed for breach of any contract term or condition, including failure
to meet defined performance standards. The CGS Operations Manager will monitor the
Contractor’s performance in accordance with the monitoring requirements of the Contract and may
determine the level of sanction to be assessed based upon an evaluation of the severity of the
deficiency. Failure by the Contractor to meet any contract term, including the established minimum
performance standards, may result in the Department finding the Contractor to be out of compliance
with the terms of the contract, and all remedies provided in the Contract and under law, shall
become available to the Department. The Department reserves the right to impose liquidated
damages in the amount of $1,000.00 for each day that the work to be performed by the Contractor
remains incomplete beyond the time limit specified and for failure to comply with the performance
standard requirements as set forth in the resulting contract.
4. MINIMUM QUALIFICATIONS. Bidder shall have the capability to perform and complete the
services in all respects in accordance with the solicitation documents. The Bidder shall be licensed
and competent in the required discipline of locating gas mains, services and underground customer
piping systems and related gas meter connections.
A. Bidders shall have successfully completed two (2) contracts for similar work during the past
three (3) years, in an amount comparable to the amount of the proposed bid total.
B. Bidder employees and CGS approved subcontractors must meet the requirements and
intent of the Code of Federal Regulations (CFR) 49 Part 192.801, 192.803, 192.805,
192.807 and 192.809 relating to “Operator Qualification” (OQ) with mandatory knowledge,
skill and abilities, training to be completed by April 1, 2019. OQ and all training
documentation shall be furnished, via email, upon request. The Bidders’s Operator
Qualification Plan must also explain how their employees have the ability to identify and
react to natural gas related Abnormal Operating Conditions that may be encountered while
working on the gas pipeline facility. Contractor Employee Operator Qualification,
Knowledge, Skill and Ability records will be kept for a five (5) year period. Failure to provide
proof of Operator Qualification compliance, and successful maintenance will disqualify the
bidder from performance of the awarded bid. Training records shall be made available to
CGS for auditing.
C. The Bidder agrees that it has in place, or will implement a Drug and Alcohol Training and
Testing Program for their employees that comply with the requirements of the United States
Department of Transportation, Title 49, Pipeline Safety Regulations, Part 199. The
awarded bidder will furnish quarterly statistical reports to CGS’s Operations Manager, or
designee, to show active compliance.
D. Vendor must attest to the Certification regarding Scrutinized Companies Lists, certifying
that it is not listed on either the Scrutinized Companies with Activities in Sudan List, the
Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the
Scrutinized Companies That Boycott Israel List created pursuant to Section 287.135,
Florida Statutes. The Contractor agrees the Department may immediately terminate this
Contract for cause if the Contractor is found to have submitted a false certification or if the
Contractor is placed on the Scrutinized Companies with Activities in Sudan List, the
Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the
Scrutinized Companies That Boycott Israel List during the term of the Contract.
DETAILED SPECIFICATIONS
Natural Gas – Line Locating Services 25 ITB # 21-19
5. INSURANCE REQUIREMENTS. The Vendor shall, at its own cost and expense, acquire and
maintain (and cause any subcontractors, representatives or agents to acquire and maintain) during
the term with the City, sufficient insurance to adequately protect the respective interest of the
parties. Coverage shall be obtained with a carrier having an AM Best Rating of A-VII or better. In
addition, the City has the right to review the Contractor’s deductible or self-insured retention and to
require that it be reduced or eliminated.
Specifically the Vendor must carry the following minimum types and amounts of insurance on an
occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then
coverage can be obtained on a claims-made basis with a minimum three (3) year tail following the
termination or expiration of this Agreement:
a. Commercial General Liability Insurance coverage, including but not limited to, premises
operations, products/completed operations, products liability, contractual liability, advertising
injury, personal injury, death, and property damage in the minimum amount of $2,000,000 (two
million dollars) per occurrence and $4,000,000 (four million dollars) general aggregate.
b. Commercial Automobile Liability Insurance coverage for any owned, non-owned, hired or
borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars)
combined single limit.
c. Unless waived by the State of Florida and proof of waiver is provided to the City, statutory
Workers’ Compensation Insurance coverage in accordance with the laws of the State of
Florida, and Employer’s Liability Insurance in the minimum amount of $1,000,000 (one
million dollars) each employee each accident, $1,000,000 (one million dollars) each employee
by disease, and $1,000,000 (one million dollars) disease policy limit. Coverage should include
Voluntary Compensation, Jones Act, and U.S. Longshoremen’s and Harbor Worker’s Act
coverage where applicable. Coverage must be applicable to employees, contractors,
subcontractors, and volunteers, if any.
d. Pollution Liability Insurance coverage, which covers any and all losses caused by pollution
conditions (including sudden and non-sudden pollution conditions) arising from the servicing
and operations of Vendor (and any subcontractors, representatives, or agents) involved in the
work/transport, in the minimum amount of $1,000,000 (one million dollars) per occurrence and
$2,000,000 (two million dollars) general aggregate.
e. Professional Liability/Malpractice/Errors or Omissions Insurance coverage appropriate
for the type of business engaged in by the Respondent with minimum limits of $1,000,000 (one
million dollars) per occurrence. If a claim’s made form of coverage is provided, the retroactive
date of coverage shall be no later than the inception date of claims made coverage, unless the
prior policy was extended indefinitely to cover prior acts. Coverage shall be extended beyond
the policy year either by a supplemental extended reporting period (SERP) of as great a
duration as available, and with no less coverage and with reinstated aggregate limits, or by
requiring that any new policy provide a retroactive date no later than the inception date of claims
made coverage.
The above insurance limits may be achieved by a combination of primary and
umbrella/excess liability policies.
Other Insurance Provisions.
a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of the
insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the Vendor
will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD certificate,
SIGNED by the Issuer, and with applicable endorsements) evidencing all of the coverage set
DETAILED SPECIFICATIONS
Natural Gas – Line Locating Services 26 ITB # 21-19
forth above and naming the City as an “Additional Insured” on the Commercial General Liability
Insurance and Commercial Automobile Liability Insurance. In addition when requested in
writing from the City, Vendor will provide the City with certified copies of all applicable policies.
The address where such certificates and certified policies shall be sent or delivered is as
follows:
City of Clearwater Attn: Purchasing Department, ITB # 21-19
P.O. Box 4748 Clearwater, FL 33758-4748
b. Vendor shall provide thirty (30) days written notice of any cancellation, non-renewal,
termination, material change or reduction in coverage.
c. Vendor’s insurance as outlined above shall be primary and non-contributory coverage for
Vendor’s negligence.
d. Vendor reserves the right to appoint legal counsel to provide for the Vendor’s defense, for any
and all claims that may arise related to Agreement, work performed under this Agreement, or
to Vendor’s design, equipment, or service. Vendor agrees that the City shall not be liable to
reimburse Vendor for any legal fees or costs as a result of Vendor providing its defense as
contemplated herein.
The stipulated limits of coverage above shall not be construed as a limitation of any
potential liability to the City, and City’s failure to request evidence of this insurance shall not be construed as a waiver of Vendor’s (or any contractors’, subcontractors’,
representatives’ or agents’) obligation to provide the insurance coverage specified.
MILESTONES
Natural Gas – Line Locating Services 27 ITB # 21-19
1. BEGINNING AND END DATE OF INITIAL TERM. April 2019 through March 2020.
If the commencement of performance is delayed because the City does not execute the contract
on the start date, the City may adjust the start date, end date and milestones to reflect the delayed
execution.
2. CONTRACT. The contract resulting from this solicitation will be fixed price (unit cost) in accordance
with the Awarded Vendor’s Bid Pricing. A copy of the proposed standard contract containing all
requirements is included as Attachment A, Standard Contract. The prospective vendor should
closely review the requirements contained in the proposed standard contract. Modifications
proposed by the prospective vendor may not be considered. This solicitation, including all its
addenda, the Department’s written response to written inquiries, and the successful vendor’s
response shall be incorporated by reference in the final contract document.
3. EXTENSION. The City reserves the right to extend the term of this contract, provided however,
that the City shall give written notice of its intentions to extend this contract no later than thirty (30)
days prior to the expiration date of the contract.
4. RENEWAL. At the end of the initial term of this contract, the City may initiate renewal(s) as
provided. The decision to renew a contract rests solely with the City. The City will give written
notice of its intention to renew the contract no later than thirty (30) days prior to the expiration.
One (1), two (2) year renewal possible at the City’s option.
5. PRICES. All pricing shall be firm for the initial term of one (1) year; except where otherwise
provided by the specifications, and include all transportation, insurance and warranty costs. The
City shall not be invoiced at prices higher than those stated in any contract resulting from this bid.
a. The Contractor certifies that the prices offered are no higher than the lowest price the
Contractor charges other buyers for similar quantities under similar conditions. The
Contractor further agrees that any reductions in the price of the goods or services covered
by this bid and occurring after award will apply to the undelivered balance. The Contractor
shall promptly notify the City of such price reductions.
b. During the sixty (60) day period prior to each annual anniversary of the contract effective
date, the Contractor may submit a written request that the City increase the prices for an
amount for no more than the twelve month change in the Producer Price Index for Non-
Residential Construction Trades, Not Seasonally Adjusted as published by the U.S.
Department of Labor, Bureau of Labor Statistics (http://www.bls.gov/ppi/home.htm). The
City shall review the request for adjustment and respond in writing; such response and
approval shall not be unreasonably withheld.
c. No fuel surcharges will be accepted.
RESPONSE ELEMENTS
Natural Gas – Line Locating Services 28 ITB # 21-19
1. BID SUBMISSION – Submit in a sealed container:
• one (1) signed original bid,
• one (1) copy in a digital format on a CD or flash drive.
2. BIDDER RESPONSE CHECKLIST. This checklist is provided for your convenience. It is not
necessary to return a copy of this solicitation’s Instructions, Terms and Conditions, or Detailed
Specifications with your bid response. Only submit the requested forms and any other requested
or descriptive literature.
Performance security included (page 2, paragraph i6)
Original and proper number of copies with electronic format included
Bid container properly labeled
Bid Pricing form completed and included
W-9 Request for Taxpayer Identification Number and Certification form completed and
included (http://www.irs.gov/pub/irs-pdf/fw9.pdf)
Exceptions/Additional Materials/Addenda form completed and included
Vendor Information forms (including references & qualifications) completed and included
Offer Certification form completed and included
Scrutinized Companies and Business Operations with Cuba and Syria Certification Form
Scrutinized Companies That Boycott Israel List Certification Form
BID PRICING
Natural Gas – Line Locating Services 29 ITB # 21-19
Pursuant to all the contract specifications enumerated and described in this solicitation, we agree to furnish
Natural Gas Distribution Main and Service Line Locating Services to the City of Clearwater at the
price(s) stated below.
Item No. TYPE OF LOCATE TICKET Unit Price Unit of
Measure
Estimated Annual
Quantity
Total Price
REGULAR REQUEST: Sunshine 811 locate ticket received during normal business day and hours (7:00 am – 3:30 pm); work
completed within two (2) full business days, per F.S. 556.
1
Regular Request ticket received from
CGS or Florida Sunshine (including all
ticket revisions and updates); it is
estimated that 9,000 tickets will require
field visit
$ Per
Ticket 50,000 $
SHORT NOTICE REQUEST: Sunshine 811 locate ticket received during normal business day and hours (7:00 am – 3:30 pm);
work completed within one (1) full business day.
2
Short Notice Request ticket received
from CGS or Florida Sunshine
(including all ticket revisions and
updates); it is estimated that 100
tickets will require field visit
$ Per
Ticket 1,000 $
EMERGENCY REQUEST: Sunshine 811 locate ticket received during normal business day and hours (7:00 am – 3:30 pm);
respond to the location within two (2) hours; and work completed within one (1) full business day.
3
Emergency Request ticket received
from CGS or Florida Sunshine
(including all ticket revisions and
updates); it is estimated that 200
tickets will require field visit
$ Per
Ticket 1,700 $
OTHER SERVICES
4
Hourly Rate for other services –
minimum 1 hour charge
(i.e. Work exceeding linear or numerical unit requirements and other services outside of the
locate ticket scope of work)
$ Per Initial Hour
5 Quarter Hour Rate for other services
(after initial hour) $ Per Quarter Hour
Vendor Name Date: Olameter DPG, LLC February 15, 2019
9.48 474,000.00
9.48 9,480.00
9.48 16,116.00
45.00
11.25
VENDOR INFORMATION
Natural Gas – Line Locating Services 31 ITB # 21-19
Company Legal/Corporate Name:
Doing Business As (if different than above):
Address:
City: State: Zip: -
Phone: Fax:
E-Mail Address:Website:
DUNS #
Order from Address (if different from above):
Address:
City: State: Zip:
Fax:
E-Mail Address:
Fax:
E-Mail Address:
Certified Small Business Certifying Agency:
Certified Minority, Woman or Disadvantaged Business Enterprise Certifying Agency:
Olameter DPG, LLC
1150 Crews Road, Suite I
Matthews NC 28105
704-321-3760 Toll Free: 855-286-4227 704-846-9133
sales@olameter.com www.olameter.com
15-735-2634
704-846-9133
lfrance@olameter.com
N/A
N/A
Remit to Address (if different than above):
Address:
City: State: Zip:
Contact for Questions about this bid:
Name: Laird France
Phone: 225-752-5384
Day-to-Day Project Contact (if awarded):
Name: Matt Wright
Phone: 812-621-7132 matt.wright@olameter.com
704-846-9133
VENDOR INFORMATION
Natural Gas – Line Locating Services 32 ITB # 21-19
REFERENCES
Instructions: The bidder shall submit a minimum of two (2) customer references for which the vendor
has recently performed similar services. Additional pages may be added, if needed.
Complete and return with bid submittal.
Reference # 1
Project Name: Contract Value:
Date Began: Date Completed:
Address
City / State / Zip
Contact Person:
Phone: Fax:
Notes:
Reference # 2
Project Name: Contract Value:
Date Began: Date Completed:
Address
City / State / Zip
Contact Person: Email:
Phone: Fax:
Notes:
Vendor Name Date: Olameter DPG, LLC Feb. 15, 2019
City of Pensacola
We Energies
Feb. 9, 2016 Jan. 31, 2022
222 W Main Street
Pensacola, FL 32502
Kelley Knoerr, Operations Manager Knoerr.kelley@we-energies.com
414-944-5530
Carter HallDamage Prevention Manager chall@cityofpensacola.com
850-324-0093
Dec.18, 2012 Dec. 31, 2019
Olameter was awarded a three-year contract to provide underground utilities locating services for the Pensacola Energy's natural gas distribution system
back in 2016. Following the successful completion of that contract, an RFP was
issued in Dec. 2018 and we are retained the contract for the next three years.
Scope includes shoveling or vacuum excavating pipelines and segments that
are difficult to locate, repairing broken wire segments, and installing and maintaining locate stations to complete locate tickets.
~$700K Annually
~$6 million Annually
231 W. Michigan Street
Milwaukee, WI 53203
Performing underground gas and electric facilities locating utilizing electronic
mapping system to determine a physical connection point to perform proper
conductive locates on both gas and electric facilities. Scope also includes root cause damage investigations and written reports for any gas or electric
facility damage that occurs.
After successfully completing the initial four-year contract term, an RFP was
posted in 2017 and Olameter was awarded the contract.
Email:
VENDOR INFORMATION
Natural Gas – Line Locating Services 33 ITB # 21-19
QUALIFICATIONS
Instructions: The bidder shall indicate certified staff, as required, below. Additional pages may be added,
if needed. Awarded vendor(s) will be required to provide proof of all certifications throughout the contract
term.
Complete and return with bid submittal.
Operator Qualification Information: List the Operator Qualification Trainer / Program who will perform or
is responsible for direct supervision of the program, minimum one (1). Indicate if an employee needs to be
hired.
Name Certification No. Date of Certification
Maintenance of Traffic Requirement: List the Certified Maintenance of Traffic instructor who will be
responsible for MOT requirements services performed within right-of-ways, minimum one (1).
Name MOT Certification No. Date of Certification
Vendor Name Date:
Randy Lash October 3rd, 2016 Certified through Energy WorldNet,
Certificate included on next page.
Olameter DPG, LLC February 15, 2019
Olameter understands and will comply with the requirement for a MOT certified individual on site for all work completed within the right-of-ways. It is our intention to begin MOT training upon award of this project.
Olameter OPERATOR QUALIFICATION TRAINER CERTIFICATE
City of Clearwater Natural Gas Distribution Main & Service Line Locating Services 1
ITB #21-19
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5908
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.1
SUBJECT/RECOMMENDATION:
Approve grant funds awarded to the City from Clearwater for Youth, in the amount of $18,000
for a flag football league and track program to serve local youth and establish a special
program, G1907 - Clearwater for Youth Grants, for these funds at mid-year. (consent)
SUMMARY:
The City has been awarded funds in the amount of $18,000 from Clearwater for Youth to offer
recreational programs to local youth through a flag football league and track program.
An allocation of $10,000 of the funds will provide uniforms, footballs, and equipment needed to
establish a flag football league at the Ross Norton Recreation Center, serving children from
ages 8-17 in the Lake Belleview Community.
The remaining $8,000 of funds will be used for a track program to purchase uniforms and
shoes. This program will be operated through the North Greenwood Recreation Center and
partner with Ross Norton Recreation Center and Clearwater Neighborhood Family Center. The
athletes, ranging from ages 8-15, will compete against other track teams throughout the
County.
No matching funds are required; no additional operating impacts are needed to support this
program.
These grants were approved by the Resource Management Committee at their March 13, 2019
meeting.
APPROPRIATION CODE AND AMOUNT:
A mid-year budget amendment will establish program G1907 "Clearwater for Youth Grants",
with a budget of $18,000 to account for this grant funding.
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 3/29/2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ORD #9265-19
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Engineering Department
Agenda Number: 7.1
SUBJECT/RECOMMENDATION:
Approve the request from the owner of property addressed as 1416 Leo Lane E. to vacate a
10-ft. by 75-ft. portion of a platted Utility Easement lying in Lot 32, Skycrest Greens Addition, as
recorded in Plat Book 69, Page 6 of the Public Records of Pinellas County, Florida, and pass
Ordinance 9265-19 on first reading.
SUMMARY:
The property owner at 1416 Leo Lane E., Clearwater, has requested that the City vacate 10
feet of a platted Utility Easement along the rear of their property.
The purpose of this vacation will be to allow the homeowner’s existing pool & pool deck not to
encumber into the easement.
There are no utilities present within this easement. All city departments have reviewed this
vacation and have no objection.
Page 1 City of Clearwater Printed on 3/29/2019
1
Ord. No. 9265-19
ORDINANCE NO. 9265-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING A 10’ X 75’ PORTION OF A
PLATTED UTILITY EASEMENT LYING IN LOT 32,
SKYCREST GREENS ADDITION, AS RECORDED IN PLAT
BOOK 69, PAGE 6, OF THE PUBLIC RECORDS OF
PINELLAS COUNTY, FLORIDA, LYING IN NORTHEAST
1/4 OF SECTION 11, TOWNSHIP 29 SOUTH, RANGE 15
EAST, PINELLAS COUNTY, FLORIDA: PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the owner in fee title of real property described and depicted in Exhibit
“A”, attached hereto and incorporated herein, has requested that the City vacate a portion
said easement; and
WHEREAS, the City Council of the City of Clearwater, Florida finds that said
easement is not necessary for municipal use and it is deemed to be in the best interest of
the City and the general public that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
A portion of easement described as follows:
See Exhibit “A”
is hereby vacated, closed and released, and the City of Clearwater releases all of its
right, title and interest thereto.
Section 2. The City Clerk shall record this ordinance in the Public Records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
2
Ord. No. 9265-19
PASSED ON FIRST READING ________________________________
PASSED ON SECOND AND FINAL
READING AND ADOPTED ________________________________
________________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
________________________________________________________________
Laura Lipowski Mahony Rosemarie Call
Assistant City Attorney City Clerk
75'N KEENE RD N SATURN AVE ARIES LN E LEO LN S LEO LN
1416
AERIAL MAP
Proposed Vacation10' Utility Easement
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
1416 Leo Ln. EParcel Number: 11-29-15-82631-000-0320
Document Path: V:\GIS\Engineering\Location Maps\1416 Leo Ln East.mxd
Water Easement
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Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5877
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 7.2
SUBJECT/RECOMMENDATION:
Declare surplus for conveyance to the City of Clearwater Community Redevelopment Agency
(CRA), certain real property located at 115 S. Martin Luther King Jr. Ave, for subsequent sale by
the CRA for redevelopment purposes. (APH)
SUMMARY:
In October 2003, the City of Clearwater acquired the subject property via Warranty Deed, as
recorded in O.R Book 13185, Page 1820. et. seq., Public Records of Pinellas County, Florida.
An independent appraisal was performed on the property on April 18th, 2018 by Jim Millspaugh
and Associates. The appraisal report determined that the fair market value of the property is
$415,000.00.
The CRA Director has requested that the property be declared surplus for transfer to the CRA.
City Staff recommends City Council approval of the CRA proposal, whereby the CRA
purchases the property from the City with a sales price of $300,549.11. The City Finance
Director and the CRA Director have mutually agreed to the purchase price as said purchase
price will make the City whole as to its investment in the property.
The CRA’s intent is to assemble the parcel with the CRA-owned parcel directly adjacent to the
East and issue a Request for Proposals from developers.
City stakeholders have reviewed and support declaring the property surplus.
Page 1 City of Clearwater Printed on 3/29/2019
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Declare Surplus Property115 S Martin Luther King, Jr. Ave.Parcel Number: 15-29-15-65214-002-0180
Document Path: V:\GIS\Engineering\Location Maps\115 S MLK JR AVE.mxd
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Lot Size:+/- 0.64 ac.
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Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5878
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 7.3
SUBJECT/RECOMMENDATION:
Declare surplus for conveyance to the City of Clearwater Community Redevelopment Agency
(CRA), certain real property located at the Southwest Corner of Prospect Avenue and Park
Street, legally described as Tract 3 of the Plat Mediterranean Village in the Park, as recorded in
Plat Book 125, Pages 44-46 of the Public Records of Pinellas County, Florida, for subsequent
sale by the CRA for redevelopment purposes. (APH)
SUMMARY:
In July 1999, the City of Clearwater acquired, via a HUD grant (Grant), the .41-acre property
along with 3 other parcels to utilize in the Prospect Lake Project for Stormwater utilities.
The City was able to complete the Prospect Lake Project on less land than originally expected,
resulting in excess land being encumbered by the Grant restrictions. To free up the land for
redevelopment, the prorated portion of the Grant needed to be reimbursed to HUD. The City
has reimbursed HUD a net expenditure of $82,774.68 for this property and is now free of any
HUD restrictions or obligations.
An independent appraisal was performed on the property on June 7th, 2018 by Jim Millspaugh
and Associates. The appraisal report determined that the fair market value of the lot is
$260,000.00.
The Community Redevelopment Agency (CRA) Director has requested that the property be
declared surplus for transfer to the CRA. City Staff recommends City Council approval of the
CRA proposal, whereby the CRA purchases the property from the City with a sales price of
$260,000.00.
The CRA’s intent is to issue a Request for Proposals to seek redevelopment opportunities for
the site.
City stakeholders have reviewed and support declaring the property surplus.
Page 1 City of Clearwater Printed on 3/29/2019
PARK ST
PIERCE ST S MYRTLE AVE CLEVELAND ST S PROSPECT AVE PADUA LN PARK ST 6
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3020801 907825901828724832808199 826812824831105725 811834812823807820100 727822821806804805836827830829AERIAL MAP
Declare Surplus PropertyUnaddressed Parcels on SW Corner of Park St. and S Prospect Ave.Multiple Parcels Numbers
Document Path: V:\GIS\Engineering\Location Maps\SW corner Park St &Prospect Ave.mxd
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Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
Lot Size:+/- 0.41 ac.
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5879
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 7.4
SUBJECT/RECOMMENDATION:
Declare surplus for conveyance to City of Clearwater Community Redevelopment Agency
(CRA), certain real property located at the SW Corner of Cleveland St. and S. Dr. Martin Luther
King Jr. Ave., legally described as; the North 282.5 feet of the East 50 feet of Block 5, according
to the plat of Sarah McMullen’s Subdivision, as recorded in Plat Book 1, Page 41, Public
Records of Pinellas County, Florida; together with all that part of the West 90 feet of the East
110 feet of the Northwest ¼ of the Northwest ¼ of Section 15, Township 29 South, Range 15
East, which lies between Eastwardly projections of the North and South Boundaries of the part
of said Block 5 thus defined, less and except any road rights-of-way. (APH)
SUMMARY:
In August 2018, the City of Clearwater acquired the .73-acre unimproved lot via a multi-property
land swap.
An independent appraisal was performed on the property on March 21, 2018 by Jim Millspaugh
and Associates. The appraisal report determined that the fair market value of the property is
$640,000.00.
The CRA Director has requested the property be declared surplus for transfer to the CRA. City
Staff recommends City Council approval of the CRA proposal, whereby the CRA purchases
the property from the City with a sales price of $364,782.89. The City Finance Director and the
CRA Director have mutually agreed to the purchase price as said purchase price will make the
City whole as to its investment in the property. The CRA’s current plans are to utilize the
property for a public parking lot to support downtown development.
The CRA intends to utilize the property for a public parking lot to support downtown
development.
City stakeholders have reviewed and support declaring the property surplus.
Page 1 City of Clearwater Printed on 3/29/2019
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PARK ST S WASHINGTON AVE S MARTIN LUTHER KING, JR. AVE EWING AVE 930215 1131AERIAL MAP
Declare Surplus PropertyUnaddressed Parcel on SW Corner of Cleveland St. and S Martin Luther King, Jr. Ave.Parcel Number: 15-29-15-53928-005-0011
15-29s-15eS-T-R:
Document Path: V:\GIS\Engineering\Location Maps\Cleveland St.mxd
287AGrid #:WDMap Gen By:Date:2/26/2019Aerial Flown 2018 RBReviewed By:Page 1 of 1
Lot Size:+/- 0.73 ac.
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N.T.S.Scale:
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5880
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 7.5
SUBJECT/RECOMMENDATION:
Approve a Business Lease Contract between the City of Clearwater and Lutheran Services
Florida, Inc. for the use of city-owned properties located at 701 N Missouri Avenue and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City has leased out city property at 701 N Missouri Avenue for the Head Start program for
several years and specifically to Lutheran Services Florida (LSF) for over 5 years. Head Start
is a community service program aimed at providing preschool-aged children with structured
recreation and educational opportunities. The Head Start program is funded by federal grant
dollars and is being operated by LSF, a Non-Profit Agency, at the 701 N Missouri site under the
direction of the US Department of Health and Human Services.
The Head Start facility at 701 N. Missouri is being operated entirely on city owned property. The
0.98-acre site contains a playground and several small buildings for use of the site as a
pre-school nursery.
The optional 5-year extension to the previous lease between LSF and the City was not
requested by LSF by the due date and has reverted to a month to month basis. LSF has
requested a new lease for the 701 N Missouri site to begin on April 5, 2019.
The proposed lease has terms and conditions similar to the previous lease. The lease has an
initial end date of December 2023 to coincide with LSF’s grant cycle with an option to extend for
one additional 5-year term. The lease has a rental rate of $1 for the lease term.
Page 1 City of Clearwater Printed on 3/29/2019
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AERIAL MAP
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
Lease Property701 N Missouri Ave.Multiple Parcels Numbers
Document Path: V:\GIS\Engineering\Location Maps\701 N Missouri Ave Lease.mxd
Parcel Size:+/- 0.95 ac.
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Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5904
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 7.6
SUBJECT/RECOMMENDATION:
Approve a Business Lease Contract between the City of Clearwater (City) and Hope Academy
International, LLC for the use of a city-owned lot located at 918 Palmetto Avenue and authorize
the appropriate officials to execute same. (consent)
SUMMARY:
The site at 918 Palmetto Ave is a vacant city-owned lot adjacent to a privately-owned daycare
center. The vacant city-owned lot is approximately 0.12 acres and has been utilized as a
playground for children attending the adjacent daycare over the last 10 years.
The previous tenant of the city-owned lot chose to not renew their lease on the daycare parcel
or the city-owned lot, thus leaving the city lot vacant. The new tenant operating the daycare has
made a request to lease the vacant city-owned lot for use as a playground with the new lease
to commence on April 5, 2019.
The market rate to lease the city owned lot was determined to be $1,000 per year, which is an
agreeable rate by the proposed Lessee. The lease has an initial term of one year with an
option to extend for 4 additional one-year terms. The proposed lease has conditions similar to
previous leases on the site. Staff has reviewed and supports leasing the city-owned lot to Hope
Academy International, LLC.
Page 1 City of Clearwater Printed on 3/29/2019
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Lease PropertyUnaddressed Parcel on Palmetto St.Parcel Number: 10-29-15-68346-000-0050
Document Path: V:\GIS\Engineering\Location Maps\918 Palmetto St..mxd
Parcel Size:+/- 0.12 ac.
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com Page 1 of 1Aerial Flown 2018 Date:3/1/201910-29s-15eS-T-R:269AGrid #:WDMap Gen By:RBReviewed By:
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5881
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 7.7
SUBJECT/RECOMMENDATION:
Approve amendment one to Joint Partnership Agreement (JPA) between Pinellas County and
the City of Clearwater for the South Myrtle Avenue from Clearwater Largo Road to Belleair
Road Drainage Project (17-0059-UT) extending the expiration date to April 2021 and increasing
estimated costs by $29,082.90 and authorize the appropriate officials to execute same.
(consent)
SUMMARY:
Pinellas County intends to improve the stormwater system along South Myrtle Avenue from
Clearwater Largo Road to Belleair Road. This construction will necessitate the relocation or
adjustment of the City’s sanitary sewer system within the project limits in Pinellas County’s
right-of-way (ROW).
April 4, 2018, City Council approved the initial JPA in the amount of $141,510.60 with an
agreement expiration of April 30, 2019. The County reprioritized and delayed advertising the
project. Construction is currently anticipated to begin the summer of 2019 with completion in
February 2020. This amendment extends the agreement two years to April 30, 2021. The City
increased the cost estimate by $29,082.90, for a total of $170,593.50.
Pinellas County will receive competitive bids for the stormwater system improvement and utility
relocation work and award the contract to the lowest responsible bidder. Final costs will be
determined by the contractor’s bid. The City will be advised of the actual contract bid costs and
be given the opportunity to reject the bid if deemed excessive.
APPROPRIATION CODE AND AMOUNT:
3277327-546900-96634 $29,082.90
Funds are available in Utility Renewal and Replacement Project 96634, Sanitary Utility
Relocation Accommodations, to fund the increase to the JPA.
Page 1 City of Clearwater Printed on 3/29/2019
FIRST AMENDMENT
BETWEEN THE CITY OF CLEARWATER AND PINELLAS COUNTY FOR THE JOINT PROJECT AGREEMENT: SOUTH MYRTLE AVENUE DRAINAGE IMPROVEMENTS FROM CLEARWATER LARGO ROAD TO BELLEAIR ROAD
THIS FIRST AMENDMENT is made and entered into on this _____ day of _________________, 2019, by and between PINELLAS COUNTY, a public corporation of the State of Florida whose address is 315 Court Street, Clearwater, FL 33756, hereinafter referred to
as the "COUNTY," and the City of Clearwater, a municipal corporation of the State of Florida,
whose address is 100 South Myrtle Avenue, Clearwater, Florida, 33756, hereinafter referred to as the "CITY", collectively Parties. WITNESSETH:
WHEREAS, the COUNTY will be constructing a capital improvement program plan referred to as South Myrtle Avenue Drainage Improvements, from Clearwater Largo Road to Belleair Road “Project”; and
WHEREAS, the COUNTY and the CITY previously entered into an agreement on April
30, 2018, hereinafter referred to as the Agreement, to provide funding for the CITY’s Utility Work to be completed by the COUNTY’s contractor as part of construction of the Project; and WHEREAS, Section 11 of the Agreement provides that the Agreement may be amended
where agreed to in writing by the Parties; and
WHEREAS, both the COUNTY and the CITY desire to extend the Agreement duration. WHEREAS, the CITY has revised and increased the engineering estimate of preliminary
Utility Work cost.
NOW THEREFORE, in consideration of the mutual terms, covenants and conditions contained herein, the parties agree as follows:
1. Section 2 Funding Paragraph 2.2 is hereby amended as follows:
The City hereby certifies that funding for the preliminary estimated Utility Work cost (Exhibit A – First Amendment) of One Hundred Sixty Two Thousand Four Hundred Seventy Dollars ($162,470.00), plus 5% for County construction/contract administration/compaction and backfill testing costs of Eight Thousand One Hundred Twenty Three and 50/100 Dollars
($8,123.50), for a total cost of One Hundred Seventy Thousand Five Hundred Ninety Three and 50/100 Dollars ($170,593.50).
1
2. Section 3 Joint Project Activities Paragraph 3.1 and Paragraph 3.3 due date is revised to
June 1, 2019. 3. Section 17. Agreement Term is hereby amended in its entirety as follows:
If the County fails to issue a Notice to Proceed to a contractor for the Project within 730
days from the date of full execution of this FIRST AMENDMENT by the Parties, the Agreement shall be deemed terminated and any payments made by the CITY to the COUNTY shall be refunded in full by the COUNTY within 30 days.
4. Except as changed or modified by this FIRST AMENDMENT, all provisions and
conditions of the Agreement shall remain in full force and effect.
2
IN WITNESS WHEREOF, the parties have caused these presents to be duly
executed, as of the day and year first above-mentioned.
PINELLAS COUNTY, FLORIDA
By: ___________________________________
Barry A. Burton
County Administrator
CITY OF CLEARWATER, FLORIDA
Countersigned:
___________________________ By: __________________________
George N. Cretekos William B. Horne II
Mayor City Manager
Approved as to form: Attest:
___________________________ ________________________________
Owen Kohler Rosemarie Call
Assistant City Attorney City Clerk
BELLEAIR RD
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²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
PROJECTAREA
CRM T_K N.T.S.322A 27-29-1603-12-2018Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale:
SOUTH MYRTLE AVE fromCLEARWATER-LARGO ROAD to BELLEAIR ROAD8" PVC SANITARY SEWER SYSTEMPROJECT #17-0059-UT
Document Path: V:\GIS\Engineering\Location Maps\JPA S Myrtle Ave 8 PVC San Sewer Proj #17-0059-UT.mxdC.S.X.
RAI
LROADCITY OF CLEARWATER
PINELLAS COUNTY
JOINT PROJECT AGREEMENT UTILITY INSTALLATION BY ROADWAY CONTRACTOR
PROJECT NAME: South Myrtle Avenue Drainage Improvements from Clearwater Largo Road to Belleair Road
PROJECT LIMITS: Clearwater Largo Road to Belleair Road
PROJECT NO.: 002434A
THIS JOINT PROJECT AGREEMENT (Agreement) made and entered into on the _ day of , 2018, by and between Pinellas County, a political subdivision of the State of Florida, hereinafter called the "County", and the City of Clearwater, Florida, a municipal corporation of the State ofFlorida, hereinafter called the "City" (collectively, Parties).
WITNESSETH, That:
WHEREAS, the County intends to construct drainage improvements on South Myrtle Avenue from Clearwater Largo Road to Belleair Road (County Project No. 002434A or Project), which will call for the adjustment, relocation and/or installation of the City's utility facilities along, over and/or under the Project (Utility Work); and
WHEREAS, the County's plans for the Project have been reviewed by the City and the City has had the opportunity for input into said plans; and
WHEREAS, the County and the City have determined that it would be to the best interest of the general public and to the economic advantage of both Parties to enter into this Joint Project
Agreement for the Utility Work to be accomplished by the County's contractor as part of the construction of the Project; and
WHEREAS, the City has expressed its desire to assume all reasonable and necessary costs to be incurred for this Utility Work and has requested to County to include in said Project certain plans and specifications to meet the City's needs.
NOW, THEREFORE, in consideration of the sum of One Dollar ($1.00) each to the other in hand paid, the receipt whereof is hereby acknowledged, and in further consideration of the mutual covenants hereinafter contained, it is agreed by the Parties as follows:
I.Utility Work
The City's Utility Work within the limits of the Project is more specifically described as the replacement, relocation or adjustment of approximately 500 linear feet of eight inch (8") PVC Sanitary Sewer that is in conflict with the proposed intersection construction improvements as part of County PID No. 002434A, located on South Myrtle Avenue from Clearwater Largo Road to Belleair Road.
[A04-0131 l /215675/1]
IN WITNESS WHEREOF the Parties hereto have caused this Agreement to be executed by their duly authorized representatives on the day and date first above written
CITY OF CLEARWATER, FLORIDA, A municipal corporation and political subdivision of the State of Florida
By: -qe.ot\f')('r('\(t.o S
ATTEST:
George N. Cretekos Mayor
Approved as to form:
s,, o�t-YfOwen B:ohler �ssistantCity Attorney
OFFICIAL CITY SEAL
[A04-01311 nl5675/l]
PINELLAS COUNTY, FLORIDA by and through the County Administrator
By:������������
Mark S. Woodard, County Administrator
·APPROVED AS TO FORM
Office of the County Attorney
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5882
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 7.8
SUBJECT/RECOMMENDATION:
Approve an Engineer of Record (EOR) Work Order to Jones Edmunds of Tampa, FL, in the
amount of $163,000 for the Marshall Street (MS) Water Reclamation Facility (WRF) Blend Tank
Mixer project (18-0057-UT), and authorize the appropriate officials to execute same. (consent)
SUMMARY:
October 2018, the City hired an Engineer of Record (EOR) to perform a structural evaluation of
the MS WRF 40-foot-diameter sludge blending tank. The evaluation resulted in recommended
repairs to the interior of the concrete tank as well as replacement of the steel structural
supports and piping due to the extent of corrosion observed.
EOR Jones Edmunds will provide design, permitting, and bidding services associated with
replacement of the mixer, piping, staircase, walkway and supports. Work also includes
installation of a new dewatering feed pump system, upgrading the piping and valve
configuration, electrical, and instrumentation and controls.
It is anticipated the design will be completed within 270 calendar days from the date of council
approval.
APPROPRIATION CODE AND AMOUNT:
3217321-530100-96213 $163,000
Funding is available in Capital Improvement Project 96213, Marshall Street Upgrade
Improvements, to fund the work order.
Page 1 City of Clearwater Printed on 3/29/2019
JonesEdmund~
Jones Edmunds & Associates, Inc.
WORK ORDER INITIATION FORM
for the CITY OF CLEARWATER
Date:
Consultant Project Number:
City Project Number:
City Plan Set Number:
1. PROJECT TITLE:
MS WRF Blend Tank Mixer Project# 18-0057-UT
2. SCOPE OF SERVICES:
January 16, 2019
95308-354-17
18-0057-UT
2019001
Jones Edmunds & Associates, Inc. is pleased to provide the City of Clearwater with this proposal
to design improvements to the 40-foot diameter Sludge Blending Tank at the Marshall Street
WRF. These improvements will include:
• Replacement of the mixer, mixer walkway/structural beam, staircase and potentially the
tank cover pending a tank cover assessment.
• Other minor structural repairs to the tank walls will be coated with an elastomeric
coating to bridge seepage cracks and prevent moisture from further impacting the
concrete reinforcement, and miscellaneous concrete repairs. Other minor structural
modifications will be addressed through typical repair details based on the Marshall
Street WRF Blend Tank Structural Evaluation report (attached) completed by the
structural engineer under the 2018 Miscellaneous Engineering Services task.
• Install new Dewatering Feed Pumps to pump from the Sludge Storage and Blending Tank
to the centrifuge and/or the belt filter press.
• Upgrade and modify piping and valves configuration from the blend tank to the
centrifuge and/or belt filter press dewatering systems to allow for system redundancy.
• Upgrade electrical, instrumentation, and control for the above-mentioned unit
treatment processes including compliance with Arc Flash requirements.
• Incorporate off-loading station to receive sludge from NE WRF for dewatering.
WORK ORDER INITIATION FORM 2 of 15 Revised: 11/29/2017
Modification to other piping systems feeding the Sludge Blending Tank is not anticipated and it
is assumed that no other structure modifications beyond those identified in the Marshall Street
WRF Blend Tank Structural Evaluation report will be included in this work. The recommended
modifications in the report included replacement of the tank cover and walkway/mixer beam
support required to support the new mixing system. Other structural repairs will be minor in
nature and will not include modification to the tank foundation or tank replacement.
As a part of this Scope of Services, Jones Edmunds will complete the tasks described below.
I. PRE-DESIGN PHASE
Task 1.1 -Develop Basis of Design (30% Submittal)
a. Meet with the City to discuss design concepts and City requirements. As a part of this
meeting, Jones Edmunds will visit the Marshall Street WRF with subconsultant team to
review the existing conditions with the City operation, maintenance and engineering
staff. As a part of this site visit, decisions will be made as to what tank components will
be reused, demolished and replaced.
b. Prepare and submit a health and safety plan to be approved by the City Project Manager
prior to mobilizing at the site.
c. Develop and obtain City's approval of 30% design concept and technical memorandum
based on the following proposed improvements:
• Demolition and replacement of the steel platform on top of the tank including the
walkway and access staircase on the side of the tank.
• Minor structural repairs to the tank including grinding of steel in the tank 1-inch
below the concrete surfaces and coated with inhibitor and bonding agent prior to
mortar repair (as specified during the tank inspection). Minor repairs also include
the addition of interior and exterior tank coating.
• Assess if the tank cover can be reused, if not replace tank cover with aluminum flat
cover similar to those proposed for installation at the Northeast WRF, and include a
tank vent and damper, connection for existing odor control duct, guardrails, and
OSHA tie-off point for harnesses.
• Install a new top-mounted mixer (same as the NE WRF Blend Tank) in the tank along
with new structural supports to support the mixer on the existing tank. Coordination
of new structural mixer support with aluminum tank cover manufacturer's
structural requirements is included.
• Design new dewatering feed pump and piping pad, expand the containment area
and modify drains in the containment area.
• Replace the three (3) dewatering feed pumps which convey sludge from the blend
tank to the centrifuge and/or the belt filter press and modify the controls to allow
each pump to convey sludge to each dewatering system and to recirculate sludge
back into the blend tank.
WORK ORDER INITIATION FORM 3 of 15 Revised: 11/29/2017
• Upgrade and modify above ground piping and valves configuration from the blend
tank to the centrifuge and/or belt filter press dewatering systems such that all
pumps can be used to pump to each dewatering system and/or to recirculate sludge
back into the blend tank.
• Modify above ground piping and valves to incorporate an off-loading connection to
receive sludge into the sludge tank from trucks transporting from the City's other
WRFs.
• Include plant service water (reclaimed) hose racks at the top of the blend tank and
at the dewatering pump station.
• Include an appropriate containment area with trench drain for the new pumps,
piping and valve assembly.
• Install two new lights in the area for maintenance and accessibility.
• Install local pressure and level sensors and alarms at the top of the blend tank.
• Include local shutoff at the dewatering feed pump pad.
• Develop and summarize electrical requirements and instrumentation and controls
protocols for the new mixer and pumping operations.
• Modify controls of the existing centrifuge and belt filter presses to account for
pumping configuration modifications.
• Design will include design considerations for Flood Resilience and Sea Level Rise,
where applicable.
• Jones Edmunds will include Specification 16075 which requires the contractor to
adhere to NFPA 70 E "Standard for Electrical Safety in the Workplace" and requires
the Contractor to provide a short circuit study, coordination study, and updated Arc
Flash calculations and labeling for new or updated equipment.
• Develop 30% plans (Drawings G-1, G-5, M-1, M-2, M-3, M-4, 1-2 and E-2 from Table
below).
• Develop Equipment Technical Specifications (Specification Sections 11356 and
11385 from Table below).
• Prepare a 30% engineer's opinion of probable construction costs (EOPCC).
d. Provide 4 copies of the basis of design (30%) plans and technical memorandum to the
City for review and an electronic submittal.
e. Meet with the City to review the Basis of Design and obtain City comments.
Key Assumptions
• This Scope of Services does not include survey or geotechnical work, which is not
anticipated since tanks or large structures are not being constructed. The City's
existing Record Drawings will be the basis of design with instruction for the
Contractor to confirm dimensions and elevations.
• Structural modifications will include minor repairs to tank wall to address cracking
and spalling. Repairs will be developed based on typical details. Modifications or
WORK ORDER INITIATION FORM 4 of 15 Revised: 11/29/2017
repairs to the tank foundation and bottom slab and/or tank replacement are not
included in this scope of services.
• All piping modifications are to above ground pipe only, no underground pipe
modifications are anticipated.
• Jones Edmunds will verify the new design loads will be similar to the original design
loads and are suitable for supporting the loading from the new mixer. Geotechnical
assessment and foundation design of the existing tank are not included in this scope
of work. The original equipment loads used for the structural evaluation will be
based on available historical record drawings and operation and maintenance
manuals
• The new mixer, tank cover, and pumps will be similar to those developed for the
Northeast WRF Blend Tank design. The equipment and material s specified will be
based on the specifications and details developed for the Northeast WRF to provide
the City with consistency of systems and equipment to reduce O&M costs.
• The existing odor control piping and system will be reused.
• Existing grinder systems are located upstream of the tank and are therefore not
included in the design.
• A cover or canopy over the pump station is not included in this design.
• Not all drawing sheets may be delivered as part of the 30% pre-design design.
• The reliability class requirements for individual unit operations and processes for
any facility are not estimated to be changed by the proposed modifications.
II. DESIGN PHASE
Task 2.1-Site Investigations
As this project includes work only inside of the existing tank structure and work on the
dewatering pump station, neither survey nor geotechnical investigation is assumed to be
required. The existing Record Drawings will be the basis of design with instruction for the
Contractor to confirm dimensions and elevations as-necessary for the tank modifications
and equipment installation.
Ill. FINAL DESIGN PHASE
Task 3.1-60% Design Documents
a. Address City comments on the 30% Basis of Design and prepare 60% design plans and
remaining technical specifications.
b. Prepare initial front-end bid documents (Instructions to Bidders, Bid Form, Bonds,
Agreement, General Conditions and Supplementary Conditions) using the latest version
of the City's Standard Documents.
c. Prepare a 60% engineer's opinion of probable construction costs (EOPCC).
WORK ORDER INITIATION FORM 5 of 15 Revised: 11/29/2017
d. Submit three hard copies of the 60% plans, technical specifications and front-end
documents and one copy of the 60% OPCC to the City for review along with electronic
copy to City Project Manager.
e. Meet with the City to review the 60% design documents.
Task 3.2 -90% Design Documents
a. Address City comments on the 60% Basis of Design and prepare 90% design plans and
remaining technical specifications.
b. Prepare initial front-end bid documents (Instructions to Bidders, Bid Form, Bonds,
Agreement, General Conditions and Supplementary Conditions) using the latest version
of the City's Standard Documents.
c. Prepare a 90% engineer's opinion of probable construction costs (EOPCC).
d. Submit three hard copies of the 90% plans, technical specifications and front-end
documents and one copy of the 90% OPCC to the City for review along with electronic
copy to City Project Manager.
e. Meet with the City to review the 90% design documents.
Task 3.3 -100% Design Documents
a. Address City comments on the 60% design documents and prepare 100% design plans,
specifications and front-end bid documents.
b. Prepare a 100% opinion of probable construction costs (OPCC).
c. Submit three hard copies of the 100% plans, technical specifications and front-end
documents and one copy of the 100% OPCC to the City for review along with electronic
copy to City Project Manager.
d. Meet with the City to review the 100% design documents.
e. Prepare an application for a Minor Modification to Domestic Wastewater Facility Permit
for the Marshall Street WRF.
f. Respond up to one Request for Additional Information (RAI) to the Permit Application.
Responses for additional RAls is excluded from this scope.
g. Prepare a building permit application for submission to the City including up to eight
half-size copies of plans (if needed by the building department).
Key Assumptions
• Technical Specifications will be developed using Jones Edmunds' Master
Specifications and the NE WRF Blend Tank Improvements Specifications will be used
WORK ORDER INITIATION FORM 6 of 15 Revised: 11/29/2017
as a basis for the specification package. Jones Edmunds' specifications will be
modified to be consistent with City's standard specifications.
• EOPCC will be developed using MS Excel software with the format of the estimate
being broken down by Specification Divisions. Appropriate factors will be used to
estimate the undefined scope of work and other contingencies based on the overall
level of design completeness.
• The City's standard front end documents (Sections I through IV) will be used and
downloaded from the City's website at the time of the 30% design review meeting.
Incorporating new versions of the City's front ends after the initial preparation of
documents is excluded from this scope of work. Jones Edmunds will provide any
requested changes to the City's Supplemental Conditions.
• Design review meetings will include the Engineer of Record and Project Engineer;
one half day is anticipated for each review meeting.
• City comments on deliverables will be coordinated into two documents (the City's
submittal markups and comment summary form) and provided to Jones Edmunds.
• Work related to obtaining a new environmental resource permit is not included in
this design.
• The only permit application included in the scope or services and fee estimate is the
FDEP Minor Modification to Domestic Wastewater Facility Permit for the Marshall
Street WRF. An allowance of $500 is included in the fee estimate for the permit
application fee. If any additional permits are required for the project an
amendment to the scope of services and fee will be required.
Below is a preliminary list of drawings expected to be developed as part of this project:
DRAWING
NO. DRAWING TITLE
G-1 COVER SHEET
G-2 DRAWING INDEX AND DESIGNATION, ABBREVIATIONS
G-3 GENERAL NOTES AND SYMBOLS
G-4 SITE PLAN
D-1 TANK PLATFORM DEMOLITION PLAN
D-2 DEWATERING PUMPS, PIPING AND PAD DEMOLITION
D-3 DEMOLITION PHOTOS
C-1 STORMWATER POLLUTION PREVENTION PLAN NOTES
C-2 STORMWATER POLLUTION PREVENTATION PLAN NOTES (2)
C-3 STORMWATER POLLUTION PREVENTION PLAN
C-4 CIVIL DETAILS
5-1 GENERAL NOTES AND DEMOLITION PLAN
5-2 BLENDING TANK REPAIR DETAILS I
5-3 BLENDING TANK MIXER STRUCTURAL SUPPORTS PLAN
5-4 BLENDING TANK MIXER STRUCTURAL SUPPORTS SECTIONS AND DETAILS
WORK ORDER INITIATION FORM 7 of 15 Revised: 11/29/2017
DRAWING
NO. DRAWING TITLE
S-5 BLENDING TANK COVER -PLAN AND SECTIONS
S-6 BLENDING TANK COVER -DETAILS I
S-7 SLUDGE PUMP STATION CONTAINMENT SLAB
M-1 BLENDING TANK MIXER PLAN
M-2 BLENDING TANK MIXER MODIFICATIONS PLAN AND SECTIONS
M-3 SLUDGE PUMP STATION
M-4 SLUDGE PUMP STATION SECTIONS
M-5 DETAILS I
1-1 GENERAL NOTES AND SYMBOLS
1-2 BLENDING TANK P&ID
1-3 DEWATERING PUMP P&ID
1-4 INSTRUMENTATION DETAILS
E-1 SITE PLAN
E-2 POWER AND CONTROLS RISERS
E-3 BLENDING TANK PLANS AND DETAILS
E-4 DEWATERING FEED PUMPS PLANS
E-5 ELECTRICAL ROOM PLAN
E-6 DETAILS
Below is a preliminary list of specifications expected to be developed as part of this project:
SPECIFICATION SPECIFICATION TITLE
NO.
DIVISION O -CITY'S FRONT-END DOCUMENTS
DIVISION 1-GENERAL REQUIREMENTS
01000 PROJECT REQUIREMENTS
01100 SUMMARY OF WORK
01200 MEASUREMENT AND PAYMENT
01290 SCHEDULE OF VALUES
01300 CONTRACT ADMINISTRATION
01310 CONSTRUCTION COORDINATION
01320 PROGRESS SCHEDULE
01325 CONSTRUCTION PHOTOGRAPHS
01330 SUBMITTALS AND ACCEPTANCE
01350 ENVIRONMENTAL PROTECTION PROCEDURES
01355 SPECIAL PROVISIONS
01400 QUALITY REQUIREMENTS
01450 TESTING AND TESTING LABORATORY SERVICES
01500 TEMPORARY FACILITIES AND CONTROLS
01600 MATERIALS AND EQUIPMENT
WORK ORDER INITIATION FORM 8 of 15 Revised: 11/29/2017
SPECIFICATION SPECIFICATION TITLE
NO.
01650 DELIVERY, STORAGE, AND HANDLING
01720 FIELD ENGINEERING
01730 CUTTING, CORING, AND PATCHING
01735 CONTROL OF WORK
01740 FINAL CLEANING
01755 EQUIPMENT TESTING AND STARTUP
01770 PROJECT CLOSEOUT
01780 WARRANTIES AND BONDS
01785 RECORD DOCUMENTS
01815 MAINTENANCE OF PLANT OPERATION AND SEQUENCE OF
CONSTRUCTION
01820 TRAINING
01830 OPERATIONS AND MAINTENANCE MANUALS
DIVISION 2 -SITE CONSTRUCTION
02220 DEMOLITION AND MODIFICATIONS
02225 BLEND TANK CLEANING
02230 SITE PREPARATION
02370 EROSION AND SEDIMENTATION CONTROL
02700 PAVEMENT REPAIRS AND RESTORATION
DIVISION 3 -CONCRETE
03100 CONCRETE FORMWORK
03200 CONCRETE REINFORCEMENT
03250 CONCRETE JOINTS AND JOINT ACCESSORIES
03300 CAST-IN-PLACE CONCRETE
03360 CONCRETE FINISHES
03600 GROUT
03930 MODIFICATIONS AND REPAIR TO CONCRETE
DIVISION 5 -METALS
05120 STRUCTURAL STEEL
05500 METAL FABRICATIONS
05520 METAL HANDRAILS AND RAILINGS
DIVISION 7 -THERMAL AND MOISTURE PROTECTION
07900 JOINT SEALERS
DIVISION 9 -FINISHES
09900 PAINTING AND COATING
DIVISION 11-EQUIPMENT
11000 GENERAL EQUIPMENT REQUIREMENTS
11356 DEWATERING FEED PUMPS
11385 TANK MIXING EQUIPMENT
DIVISION 13-SPECIAL CONSTRUCTION
13125 ALUMINUM COVERS
WORK ORDER INITIATION FORM 9 of 15 Revised: 11/29/2017
SPECIFICATION SPECIFICATION TITLE
NO.
13401 PROCESS INSTRUMENTATION AND CONTROLS
DIVISION 15-MECHANICAL
15055 PIPING SYSTEMS-GENERAL
15060 PIPE HANGERS AND SUPPORTS
15075 PROCESS EQUIPMENT, PIPING, AND VALVE IDENTIFICATION
15105 WALL PIPES, SEEP RINGS, AND PENETRATIONS
15110 MANUAL, CHECK, AND PROCESS VALVES
15119 ELECTRICAL MOTOR ACTUATOR FOR VALVES
15121 MISCELLANEOUS PIPE FITTINGS AND ACCESSORIES
15122 FLEXIBLE PIPE COUPLINGS AND EXPANSION JOINTS
15125 PIPING APPURTENANCES
15144 PRESSURE TESTING OF PIPING
15155 DUCTILE IRON PIPE AND FITTINGS
DIVISION 16-ELECTRICAL
16075 ELECTRICAL IDENTIFICATION
16120 CONDUITS AND CABLE
16221 MOTORS
16260 VARIABLE SPEED DRIVES
16401 LOW VOLTAGE ELECTRICAL WORK-GENERAL REQUIREMENTS
IV. BIDDING PHASE -(FINAL CONSTRUCTION DOCUMENTS)
Task 4.1-Bid-Phase Services
a. Address the final City's comments on the 100% design documents.
b. Prepare and submit thr~e signed-and-sealed copies and one electronic copy of the ~id
documents to the City, incorporating the City's comments on the 100% design
documents.
c. Attend one pre-bid meeting and prepare pre-bid meeting minutes and submit them to
the City for distribution.
d. Respond to requests for information (RFls) from bidders and issue up to three addenda
if necessary. The last addendum, if required, will be issued 7 days before bid opening.
e. Tabulate and evaluate bids and provide recommendation to the City for award.
Key Assumptions
• There will be a total of 1 bid package.
WORK ORDER INITIATION FORM 10 of 15 Revised: 11/29/2017
• Advertising; printing and distribution of Contract Documents including Addenda,
opening of bids, and procurement of materials testing and code required Special
Inspection services are to be provided by the City.
• Prebid conference will include the Engineer of Record and Project Engineer from Jones
Edmunds.
V. CONSTRUCTION PHASE (if applicable)
Construction-phase services are not included and will be provided as a separate Work
Order.
3. PROJECT GOALS:
Upgrade/refurbish the Marshall Street Blending Tank System to improve mixing, and provide
ease of equipment operation and maintenance. Development of construction contract
documents for proposed improvements. Three (3) copies of review submittals and three (3)
copies of final bid documents will be provided to the City.
4. BUDGET:
See attachment B. This price includes all labor and expenses anticipated to be incurred by Jones
Edmunds & Associates, Inc. for the completion of these tasks in accordance with Professional
Services Method "A" -Cost Times Multiplier Basis for a fee not to exceed One-Hundred Sixty-
three Thousand Dollars ($163,000).
The fee for the FDEP Minor Domestic Wastewater Facility Permit for the Marshall Street WRF
will be paid by Jones Edmunds and invoiced to the City as a Reimbursable. An allowance of $500
is included in the fee estimate for this permit fee. Any additional permit fees or increase in fees
for this permit may require an amendment to this scope of services and fee estimate.
5. SCHEDULE:
The project is to be completed 8.3.months from issuance of notice-to-proceed. The project
deliverables are to be phased as follows:
Basis of Design (30% Submittal) 45 calendar days from NTP and Kickoff Meeting
with City
Basis of Design Review Meeting with City 21 calendar days after Basis of Design Memo
Submission
60% Design Documents
60% Design Review Meeting with City
90% Design Documents
90% Design Review Meeting with City
WORK ORDER INITIATION FORM
45 calendar days after 30% Design Review Meeting
21 calendar days after 60% Submittal
45 calendar days after 60% Design Review Meeting
21 calendar days after 90% Submittal
11 of 15 Revised: 11/29/2017
100% Design Documents
100% Design Review Meeting with City
Bid Documents
30 calendar days after 90% Review Meeting
21 calendar days after 100% Submittal
21 calendar days after 100% Review Meeting
6. STAFF ASSIGNMENT (Jones Edmunds):
The firm's staff assignments to this project include:
Tom Friedrich, PE, BCEE
Lisa Rhea, PE
Hatim Fadlalla, PhD, PE
David Yonge, PhD, PE
John Sobczak, PE
Pete Hoenshelt, PE
Maraida Balaquer-Barbosa, El
Client Services Manager/Senior QA/QC
Senior Project Manager
Senior Engineer
Project Engineer/Task Manager
Structural Engineer
Electrical, Instrumentation and Controls Engineer
Engineering Intern
The City's staff assignments to this project include:
Todd Kuhnel
Jeremy Brown, PE
Ryan Alexander
Jason Jennings
Michael Flanigan
Michael Gilliam
Kervin St. Aimie
Rich Gardner, PE
Project Manager
Utilities Engineering Manager
Public Utilities Site Representative (Marshall Street WRF)
Public Utilities Wastewater Environmental Tech. Manager
Public Utilities Coordinator
Public Utilities Infrastructure Maintenance Manager
Public Utilities Coordinator
Public Utilities Assistant Director
7. CORRESPONDENCE/REPORTING/COMMUNICATION PROCEDURES:
ENGINEER's project correspondence shall be directed to:
David Yonge, PhD, PE, with copies to Lisa Rhea, PE
All City project correspondence shall be directed to the Project Manager, with copies to the
Utilities Engineering Manager and Public Utilities Assistant Director.
ENGINEER shall provide a minimum of forty-eight (48) hours' notice prior to conducting
fieldwork/site visits. ENGINEER shall provide a minimum of seven (7) days notification for site
visits requiring the assistance of City Operations and Maintenance personnel.
ENGINEER acknowledges that all City directives shall be provided by the City Project Manager.
In addition to the original copies delivered as stated in the scope of work, all project deliverables
will be submitted in electronic format on CD or other City approved device prior to approval of
final invoice.
WORK ORDER INITIATION FORM 12 of 15 Revised: 11/29/2017
8. INVOICING/FUNDING PROCEDURES:
For work performed, invoices shall be submitted monthly to the:
City of Clearwater
Engineering Department
Attention: Veronica Josef, Senior Staff Assistant
PO Box 4748
Clearwater, Florida 33758-4748.
Contingency services will be billed as incurred only after written authorization provided by the
City to proceed with those services.
City Invoicing Code : 3217321-530100-96213
9. INVOICING PROCEDURES
At a minimum, in addition to the invoice amount(s) the following information shall be provided
on all invoices submitted on the Work Order:
A. Project Number, Purchase Order Number and Contract Amount.
B. The time period (begin and end date) covered by the invoice.
C. A short narrative summary of activities completed in the time period
D. Contract billing method -Lump Sum or Cost Times Multiplier
E. If Lump Sum, the percent completion, amount due, previous amount earned and total
earned to date for all tasks (direct costs, if any, shall be included in lump sum amount).
F. If Cost Times Multiplier, hours, hourly rates, names of individuals being billed, amount due,
previous amount earned, total earned to date for each task and other direct costs (receipts
will be required for any single item with a cost of $50 or greater or cumulative monthly
expenses greater than $100).
G. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice
amounts by funding code.
10. SPECIAL CONSIDERATIONS:
The consultant named above is required to comply with Section 119.0701, Florida Statutes
(2013) where applicable.
PREP~
Stanley F. Ferreira, Jr., PE
Executive President/ Chief Executive Officer
Jones Edmunds & Associates, Inc.
February 26, 2019
Date
L,(?,fui,2..jzs/2.019
@un:c 2../2.S /2.019
WORK ORDER INITIATION FORM 13 of 15
APPROVED BY:
D. Scott Rice, PE
City Engineer
City of Clearwater
Date
Revised: 11/29/2017
1. FORMAT
Attachment "A"
BRIGHT ,'J-.'O BEAUTIFUL• BAY TO BEACH
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
WORK ORDER INITIATION FORM
CITY DELIVERABLES
The design plans shall be compiled utilizing the following methods:
1. City of Clearwater CAD standards.
2. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical
Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of
measurement shall be the United States Foot. Any deviation from this datum will not be
accepted unless reviewed by City of Clearwater Engineering/Geographic Technology
Division.
2. DELIVERABLES
The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20' unless
approved otherwise. Upon completion the consultant shall deliver all drawing files in digital
format with all project data in Autodesk Civil 30 file format. If not available Land Desktop files
are still acceptable, however the City or Clearwater is currently phasing out Land Desktop.
NOTE: If approved deviation from Clearwater CAD standards are used the Consultant shall
include all necessary information to aid in manipulating the drawings including either PCP, CTB
file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line
types or other attributes contained in the standard release of Autodesk, Inc. software. All block
references and references contained within the drawing file shall be included. Please address
any questions regarding format to Mr. Tom Mahony, at (727) 562 4762 or email address
Tom.Mahony@myClearwater.com.
All electronic files must be delivered upon completion of project or with 100% plan submittal to
City of Clearwater.
WORK ORDER INITIATION FORM 14 of 15 Revised: 11/29/2017
Task
1.0
1.1
3.0
3.1
3.2
3.3
4.0
4.1
Attachment "B"
Marshall Street WRF Blend Tank Mixer
City Project 18-0057-UT
Jones Edmunds & Associates, Inc.
WORK ORDER INITIATION FORM
PROJECT BUDGET
Description Subconsultant Labor
Services
Pre-Design
Basis of Design (30% Design
Documents) $6,300 $34,500
Final Design Plans and Specifications
60% Design Documents $9,800 $39,300
90% Design Documents $0 $27,700
100% Design Documents $10,400 $20,900
Bid-Phase Services
Bid-Phase Services $1,700 $11,900
Subtotal, Labor and Subcontractors
Permit Review Fees
Grand Total
Total
$40,800
$49,100
$27,700
$31,300
$108,100
$13,600
$162,500
$500
$163,000
WORK ORDER INITIATION FORM 15 of 15 Revised: 11/29/2017
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TANGERINE ST HOLT AVE PALM BLUFF ST
MARSHALL ST DOUGLASAVES
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CARLTON ST JADE AVE FAIRBURN AVE GRANT ST N WASHINGTON AVE N MADISON AVE CARO L DRSTOCKTONDR
ENGMAN ST DOUGLAS AVE LOCATION MAP
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com CRM TK N.T.S.269B 10-29-1501/23/2019Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale:
Marshall St Water Reclamation FacilityBlend Tank Mixer ProjectProject # 18-0057-UT
Document Path: V:\GIS\Engineering\Location Maps\WRF Marshall 18-0057-UT.mxd
PROJECTLOCATION
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Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5893
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Engineering Department
Agenda Number: 7.9
SUBJECT/RECOMMENDATION:
Approve the conveyance of a Distribution Easement to Duke Energy for the installation and
maintenance of a new power line and electric facilities for City of Clearwater property at 1005 N
Old Coachman Road and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Duke Energy will install a new power line and electric facilities to support a new City
Transfer Station at Spectrum Field. The proposed easement will provide Duke Energy
(Duke) with property rights necessary to provide service and maintain its electric
equipment within the easement.
Page 1 City of Clearwater Printed on 3/29/2019
Prepared By: Bruce C. Crawford, Esquire Return To: Duke Energy
10901 Danka Circle, Suite C Attn: Land Services
St. Petersburg, Florida 33716 2401 25th Street North (SP-15)
St. Petersburg, Florida 33713
SEC: 07 TWP: 29S RGE: 16E COUNTY: PINELLAS PROJECT: CW-19-25027793
GRANTOR: CITY OF CLEARWATER ADDRESS: PO BOX 4748, Clearwater, FL. 33758-4748
SITE ADDRESS: 1005 N OLD COACHMAN RD., CLEARWATER
TAX PARCEL NUMBERS: 07-29-16-00000-140-0400
DISTRIBUTION EASEMENT
KNOW ALL MEN BY THESE PRESENTS, that the undersigned, their heirs, successors, lessees and
DVVLJQV ³*5$1725´), in consideration of the mutual benefits, covenants and conditions herein contained, does
hereby grant and convey to DUKE ENERGY FLORIDA, LLC, d/b/a DUKE ENERGY, a Florida Limited Liability Company, Post Office Box 14042, St. Petersburg, Florida 33733, and to its successors and assigns,
³*5$17((´), an easement to install, operate and maintain in perpetuity, such facilities as may be necessary or
GHVLUDEOHIRUSURYLGLQJHOHFWULFHQHUJ\DQGVDLGIDFLOLWLHVEHLQJORFDWHGLQWKHIROORZLQJGHVFULEHG³(DVHPHQW$UHD´
within *5$1725¶6 premises in Pinellas County, to wit:
A 10.00 foot wide Easement Area lying 5.00 feet on each side of GRANTEE's facilities, as built and installed at a mutually agreeable location over, under, upon, across, through and within the following
described property to accommodate present and future development:
6HHOHJDOGHVFULSWLRQRQWKHDFFRPSDQ\LQJ([KLELW³$´DWWDFKHGKHUHWRDQGLQFRUSRUDWHGherein by this reference.
The rights herein granted to GRANTEE by GRANTOR specifically include: (a) the right for GRANTEEto patrol, inspect, alter, improve, repair, rebuild, relocate, and remove said facilities; further GRANTEE hereby agrees to restore the Easement Area to as near as practicable the condition which existed prior to such construction, repairs, alteration, replacement, relocation or removal as a result of *5$17((¶V safe and efficient installation, operation or maintenance of said facilities; (b) the reasonable right for GRANTEE to increase or decrease the voltage and to change the quantity and type of facilities; (c) the reasonable right for GRANTEE to clear the Easement Area of trees, limbs, undergrowth and other physical objects which, in the opinion of GRANTEE,endanger or interfere with the safe and efficient installation, operation or maintenance of said facilities; (d) the reasonable right for GRANTEE to request that GRANTOR trim or remove any trees or vegetation adjacent to, but outside the Easement Area which, in the reasonable opinion of GRANTEE, endangers or interferes with the safe and efficient installation, operation or maintenance of said facilities; (e) the reasonable right for GRANTEE to enter upon land of the GRANTOR adjacent to said Easement Area for the purpose of exercising the rights herein granted; and (f) all other rights and privileges reasonably necessary or convenient for *5$17((¶V safe and efficient installation, operation and maintenance of said facilities and for the enjoyment and use of said easement for the purposes described above. The rights and easement herein granted are non-exclusive as to entities not engaged in the
provision of electric energy and service and GRANTOR reserves the right to grant rights to others affecting said easement area provided that such rights do not create an unsafe condition or unreasonably conflict with the rights
granted to GRANTEE herein.
GRANTOR hereby covenants and agrees that no buildings, structures or obstacles (except fences) shall be located, constructed, excavated or created within the Easement Area. If the fences are installed, they shall be placed so as to allow ready access to *5$17((¶V facilities and provide a working space of not less than ten (10) feet on the opening side, six (6) feet on the back for working space and three (3) feet on all other sides of any pad mounted transformer. If *5$1725¶V future orderly development of the premises is in physical conflict with *5$17((¶V
facilities, GRANTEE shall, within 60 days after receipt of written request from GRANTOR, relocate said facilities to another mutually agreed upon Easement Area in *5$1725¶V premises, provided that (a) GRANTOR shall reimburse GRANTEE the full actual cost of the relocation, and (b) GRANTOR shall execute and deliver to GRANTEE, at no cost, an acceptable and recordable easement to cover the relocated facilities. Upon the
completion of the relocation, the easement herein shall be considered cancelled as to the portion vacated by such relocation. If this easement is being granted to provide electric service to GRANTOR, then this legal description
was provided by GRANTOR. In the event facilities are located outside of this legal description, GRANTOR shall pay for any relocation costs necessary or shall amend this legal description to cover the actual facilities. Should this easement be granted to provide electric service to a third party, GRANTEE shall provide the legal description and GRANTOR shall not have any liability related to errors in the legal description.
GRANTOR covenants not to interfere with *5$17((¶V facilities within the Easement Area in
*5$1725¶Vpremises, and GRANTOR further covenants to indemnify to the extent of Florida Statute 768.28
and hold GRANTEE harmless from damages and injuries, whether to persons or property, arising directly from the negligent act related to GRANTEE¶VIDFLOLWLHVE\GRANTOR or by *5$1725¶V agents or employees.
Nothing contained herein, however, shall be construed to waive or modify the provisions of Florida Statute 768.28 or the doctrine of sovereign immunity as to any party hereto. In addition, nothing contained herein shall be
construed as consent by the GRANTOR to be sued by third parties in any manner arising from this grant of easement, or as a waiver of sovereign immunity.
GRANTEE agrees to indemnify and hold GRANTOR harmless for, from and against any and all losses, claims or damages incurred by GRANTOR arising directly from *5$17((¶Vnegligence or failure to exercise reasonable care in the construction, reconstruction, operation, use or maintenance of GRANTEE's facilities located on the above described easement.
GRANTOR hereby warrants and covenants (a) that GRANTOR is the owner of the fee simple title to the premises in which the above described Easement Area is located, (b) that GRANTOR has full right and lawful
authority to grant and convey this easement to GRANTEE, and (c) that GRANTEE shall have quiet and peaceful possession, use and enjoyment of this easement.
All covenants, terms, provisions and conditions herein contained shall inure and extend to and be obligatory upon the heirs, successors, lessees and assigns of the respective parties hereto.
IN WITNESS WHEREOF, the said GRANTOR has caused this easement to be signed in its corporate name by its proper officers thereunto duly authorized and its official corporate seal to be hereunto affixed and attested this _____ day of ___________________________, 2019.
GRANTOR: Countersigned:
_________________________________ By: _______________________________
George N. Cretekos, Mayor William B. Horne, II, City Manager
Approved as to form: Attest:
____________________________ ____________________________
Laura Mahony Rosemarie Call, City Clerk
Assistant City Attorney
State of Florida ))ss County of Pinellas )
BEFORE ME, the undersigned, personally appeared George N. Cretekos and William B. Horne, II, the Mayor and City Manager, respectively, of the City of Clearwater, Florida, who executed the foregoing instrument and acknowledged the execution thereof to be their free act and deed for the use and purpose herein set forth, and who are personally known to me.
WITNESS my hand and official seal this _______ day of _____________________, 2019
____________________________________ My commission expires: Notary Public Print/Type Name ______________________
City of Clearwater Owned Property
O.R.3642, Page 416
U.S. HIGHWAY 19(S.R. 55)(Right-of-Way Varies)TAMPA A
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O.R 1466, Page 156
N 89° 59' 16" W 984.71'
POINT OF
BEGINNING
S 0° 54' 45" W 330.45'N 0° 42' 49" E 483.97'S 81° 07'
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9
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'West Boundary LineEast-West Centerline of Section 7, Township 29 South, Range 16 East
POINT OF COMMENCEMENT
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1
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Range 16 East
N 89° 59' 16" W
120.01'
South Right-
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N OLD COACHMAN ROAD(C.R. 535)(Right-of-Way Varies)13/03
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Start at the Southeast corner of the Northeast Quarter of Section 7, Township 29 South, Range 16 East
and run N 89°59'16" W, 120.01 feet along East-West centerline of aforesaid Section, to the Western
boundary line of U.S. Highway 19 (S.R. 55) for a point of beginning; thence continue
N 89°59'16" W 984.71 feet to a point; thence run N 0°42'49" E 483.97 feet to a point on the South right of
way line of Tampa and Gulf Coast Railway (S.C.L.); thence run S 81°07'13" E along said South right of
way line 995.88 feet to the said West boundary line of U.S. Highway 19 (S.R. 55); thence run S 0°54'45" W
along said West boundary line 330.45 feet to the point of beginning; containing 9.21 acres.
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
DRAWN BY CHECKED BY
DATE DRAWN
SEC-TWNSP-RNG
DWG. NO.SHEET
OFExhibit "A"
10' Duke Energy Electric Distribution Easement
At 1005 N Old Coachman RoadJ.S.03/13/2019
Lgl_2019-06 1 1
07 29 S 16 E
Legal Description
US-19 NN OLD COACHMAN RDNE COACHMAN RD SHARKEY RD
655
940
651
950
653
650
601
730
247624491510247011011001
24442454248415
0
3
24
4
1
244
2
248124351003147415
1
5
24
3
7 14922211722093221052213322209
21
9
3
12207122171
21
9
1
5
22726
2208121901
22600
21
9
0
5
22780
2206522165
22211
21799
AERIAL MAP
²
N.T.S.Scale:
Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
1005 Old Coachman Rd.Parcel Number: 07-29-16-00000-140-0400
Page 1 of 1Aerial Flown 2018 Date:3/13/2019
CSX Railroad
272BGrid #:WDMap Gen By:07-29s-16eS-T-R:
Document Path: V:\GIS\Engineering\Location Maps\1005 Old Coachman Rd.mxd
RBReviewed By:
1005
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5903
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Fire Department
Agenda Number: 8.1
SUBJECT/RECOMMENDATION:
Approve the agreement between Dunedin Blue Jays and the City of Clearwater Fire and
Rescue Department to provide emergency medical services at Jack Russell Stadium for 2019
baseball events as outlined in the agreement and authorize the Fire Chief of Clearwater Fire
and Rescue to execute same. (consent)
SUMMARY:
The Dunedin Blue Jays will enter into an agreement with Clearwater Fire & Rescue (CFR) for
the provision of EMS services for the 2019 Dunedin Blue Jays games.
There will be a mutually agreed-upon method of checking in and checking out at each
game/event for billing purposes at the rate established in the agreement. The minimum time for
each event will be four hours. Any time spent at the ball park after those four hours will be
compensated at the hourly rate set forth in the agreement and checked against the sign out
time by the teams at the ballpark. CFR will provide monthly invoices to Dunedin Blue Jays for
the services CFR provides pursuant to the agreement, which invoices will be paid within twenty
days of receipt.
The City of Clearwater, to the extent permitted by applicable law, including, but not limited to
Section 768.28, Florida Statutes, shall indemnify, defend and hold harmless Dunedin Blue
Jays, and others noted in the agreement.
CFR will document any incidents that may occur during the course of the performance of its
obligations hereunder and, subject to applicable law, including, but not limited to, the Health
Insurance Portability and Accountability Act of 1996 (HIPAA) Privacy and Security Rules, and
use best efforts to get those treated to sign a medical information disclosure form legally
authorizing CFR to provide copies of such documentation to Dunedin Blue Jays upon request.
The term of the agreement shall be from the date it is signed through December 31, 2019; and
either party may terminate as outlined in the agreement.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 3/29/2019
File Number: ID#19-5903
Page 2 City of Clearwater Printed on 3/29/2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5976
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Fire Department
Agenda Number: 8.2
SUBJECT/RECOMMENDATION:
Approve the 2019 Emergency Medical Services ALS First Responder Growth Management
Agreement between Pinellas County and City of Clearwater to implement EMS growth
management strategies and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Pinellas County Emergency Medical Services Authority (EMS Authority) is a special district
created for the purpose of providing Emergency Medical Services (EMS) throughout Pinellas
County, pursuant to Chapter 80-585, Laws of Florida, and Chapter 54, Article III, Pinellas
County Code, as amended.
Pinellas County has contracted with various municipalities and independent special fire districts
in the County to provide first responder services and has also contracted with an ambulance
contractor to provide emergency and non-emergency transport services.
Due to the continued increase in EMS demands within Pinellas County, a “Data Driven Focus
Group,” comprised of all City and Fire District Fire Chiefs as well as County Safety and
Emergency Services staff, evaluated the response time performance and workload of ALS
First Responder Units. One of the outcomes from this group was right-sizing ALS First
Responder responses to low acuity calls.
Through this contract, Clearwater Fire & Rescue in conjunction with Pinellas County, Priority
Dispatch Protocols will actively implement growth management strategies to reduce the EMS
workload of ALS First Responder responses to certain non-life-threatening EMS incidents and
partner on other growth management initiatives.
The EMS Authority will not eliminate funding for existing funded ALS First Responder Units due
to the implementation of growth management strategies.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 3/29/2019
2019
EMERGENCY MEDICAL SERVICES
ALS FIRST RESPONDER
GROWTH MANAGEMENT AGREEMENT
CITY OF CLEARWATER
PINELLAS COUNTY
EMERGENCY MEDICAL SERVICES AUTHORITY
12490 Ulmerton Road
Largo, FL 33774
Emergency Medical Services
ALSFR Growth Management Agreement
Page 2
EMERGENCY MEDICAL SERVICES
ALS FIRST RESPONDER
GROWTH MANAGEMENT AGREEMENT
AGREEMENT made this_____day of ____________, 2019, between the CITY OF
CLEARWATER, a Florida municipal corporation (“Contractor”) and the PINELLAS
COUNTY EMERGENCY MEDICAL SERVICES AUTHORITY, a special district
(“Authority”).
RECITALS
1. The Authority is a special district created for the purpose of providing Emergency
Medical Services (“EMS”) throughout Pinellas County (“County”), pursuant to
Chapter 80-585, Laws of Florida and Chapter 54, Article III, Pinellas County
Code, as amended (“The Acts”).
2. The Authority has contracted with various municipalities and independent special
fire districts in the County to provide First Responder Services and has also
contracted with an Ambulance Contractor to provide ALS emergency and non-
emergency transport services (collectively referred to as “Provider Agencies”).
3. The Authority has entered into an agreement with Contractor to provide First
Responder Services (the “ALS Agreement”).
4. Contractor and Authority agreed in Section 402 of the ALS Agreement to work
collaboratively to expand the use of Priority Dispatch Protocols to reduce
responses to certain non-life threatening EMS Incidents, and further agreed that
the expansion of the use of Priority Dispatch Protocols would be dependent on
the Authority revising their level of service resolution to adopt Contractor’s
current ALS deployment as the minimum foundation necessary to maintain
current services levels within the Contractor’s EMS District in accordance with
Section 403 of the ALS Agreement.
5. The Authority and certain Provider Agencies desire to collaborate to manage the
growth of EMS Incidents through a multi-faceted and cooperative effort to
Emergency Medical Services
ALSFR Growth Management Agreement
Page 3
prioritize availability of ALS First Responder Units for life threatening
emergencies, potentially life-threatening emergencies and fire suppression by
reducing the EMS workload of ALS First Responder Units to non-life threatening
EMS Incidents.
6. The preparedness model for emergency medical services statically deploys units
and resources geographically to meet specified travel time performance and
historical demand workload by zone and provides coverage at all times
irrespective of demand migrations.
7. The demand model for emergency medical services deploys units dynamically to
migrate toward areas and times of increased demand and coverage varies by
demand.
8. The Authority hereby recognizes the preparedness model for ALS First
Responder coverage throughout the County and agrees to maintain the current
level of service and funding for the current Authority Funded ALS First
Responder Units for Provider Agencies that participate in growth management
strategies.
9. The Authority and Contractor desire to work collaboratively to develop,
implement, and monitor the phased implementation of growth management
strategies.
NOW, THEREFORE, in consideration of the mutual covenants, terms and conditions
herein set forth to be kept and performed by and between the parties hereto, it is agreed
as follows:
ARTICLE I
THE AGREEMENT
SECTION 101. RECITALS AND PURPOSE.
The foregoing recitals are hereby incorporated and made part of this Agreement. The
purpose of this Agreement is to define the obligations and responsibilities of the parties
Emergency Medical Services
ALSFR Growth Management Agreement
Page 4
hereto to enable the cooperative provision of ALS First Responder Services following
the growth management strategies outlined herein.
SECTION 102. COOPERATION.
The parties shall cooperate and use all reasonable efforts, pursuant to the terms of this
Agreement, to facilitate the terms of this Agreement.
SECTION 103. CONTRACT DOCUMENTS.
The following Appendix is attached to and made part of this Agreement:
Appendix A. Foundational Units Resolution
ARTICLE II
DEFINITIONS
SECTION 201. WORDS AND TERMS. Terms used but not defined in this Agreement
shall have the same meaning as those terms in the Emergency Medical Services ALS
First Responder Agreement between the Authority and Contractors.
Unless the context otherwise requires, capitalized terms used herein shall have the
following meanings ascribed to them:
“Growth Management Plan” is the sum of all efforts to manage the growth of EMS
demand by prioritizing the availability of ALS First Responder Units for response to life-
threatening medical emergencies, potentially life-threatening medical emergencies, fire
suppression and other hazardous emergencies, through the response of Ambulances
only to non-life-threatening or routine Patient transportation requests for service. Efforts
may include other growth management initiatives to reduce the demand for EMS
services through public education, community outreach, pathway management and
alternate response configurations for segments of Patients not experiencing life
threatening or potentially life-threatening emergencies.
Emergency Medical Services
ALSFR Growth Management Agreement
Page 5
ARTICLE III
GROWTH MANAGEMENT
SECTION 301. PRIORITY DISPATCH PROTOCOLS. Contractor shall respond to
EMS Incidents in accordance with the then current Priority Dispatch Protocols.
Contractor shall cooperate with the Authority in implementing periodic enhancements
and improvements to the Priority Dispatch Protocols through collaboration and mutual
consent.
SECTION 302. GROWTH MANAGEMENT PLAN. Contractor and Authority agree to
expand the use of Priority Dispatch Protocols to actively implement growth management
strategies to reduce the EMS workload of ALS First Responder responses to certain
non-life-threatening EMS Incidents and partner on other growth management initiatives.
The Authority and Contractor will work collaboratively to expand and enhance public
education programs and EMS Incident reduction programs. The Authority and
Contractor will reduce response for ALS First Responder Units for emergency medical
dispatch codes 17A00, 17A01, 17A02, 17A03 and 26A. Upon mutual consent by the
Authority and Contractor, additional emergency medical codes may be considered for
addition to the Growth Management Plan. For instances in which an Ambulance is
predicted at time of dispatch to exceed a twenty (20) minute response time to an
Ambulance only response, an ALS First Responder Unit will be dispatched immediately.
The time interval to automatically dispatch an ALS First Responder Unit may be
modified by a Medical Operations Manual protocol or medical control directive upon
mutual consent with Contractor. ALS First Responder Units will be immediately
requested by Ambulance personnel for situations in which a life-threatening or
potentially life-threatening Patient is encountered or assistance is needed to safely
move the Patient for transport. ALS First Responder Units will respond to assist when
requested.
Emergency Medical Services
ALSFR Growth Management Agreement
Page 6
SECTION 303. COMPLIANCE WITH PRIORITY DISPATCH PROTOCOLS. The
Authority, through the Regional 9-1-1 Center, shall ensure that the compliance to the
Priority Dispatch Protocols is ninety-five percent (95.0%) or greater measured monthly
and reported on a rolling quarterly basis before each segment of the Growth
Management Plan (i.e. response determinant) is implemented and that protocol
compliance is maintained at ninety-five percent (95.0%) or greater for selecting the
correct determinant. The Authority, through the Regional 9-1-1 Center, shall ensure the
elapsed time from the verification of the address to the response determinant is sixty
(60) seconds or less for ninety percent (90.0%) or greater for EMS Incidents under the
Growth Management Plan, measured monthly and reported on a rolling quarterly basis.
If protocol compliance does not consistently meet the requirements, the Growth
Management Plan may be suspended, modified or restructured. The objective is to
minimize under triage and response.
SECTION 304. FUNDING. During the term of this Agreement, the Authority shall
maintain the funding for Authority Funded Units in accordance with the ALS Agreement,
and any amendments thereto, to ensure the level of response readiness and current
service levels are not reduced within the Contractor’s EMS District in accordance with
Section 403 of the ALS Agreement.
SECTION 305. RESOLUTION. Within thirty (30) days of the execution of this
Agreement, the Authority will implement the Resolution attached as Appendix A,
documenting the current ALS First Responder Unit deployment model as the Authority’s
authorized ALS First Responder Units necessary to maintain response readiness and
current service levels in each EMS District and countywide. Such deployment model is
termed the “foundational units” necessary to ensure current service levels.
Emergency Medical Services
ALSFR Growth Management Agreement
Page 7
ARTICLE IV
INSURANCE AND INDEMNIFICATION
SECTION 401. INSURANCE REQUIREMENTS. Contractor and Authority adopt and
incorporate herein the Minimum Insurance Requirements and Additional Insurance
Requirements of Article VI of the Emergency Medical Services ALS First Responder
Agreement.
SECTION 402. LIABILITY. Contractor and Authority agree to be fully responsible for
their own acts of negligence or their respective agents' acts of negligence when acting
within the scope of their employment, and agree to be liable for any damages resulting
from said negligence. Nothing herein is intended to serve as a waiver of sovereign
immunity or the limits of liability contained in Section 768.28, Florida Statutes, by the
Contractor, County or Authority. Nothing herein shall be construed as consent by
Contractor or Authority to be sued by third parties in any manner rising out of this
Agreement. Contractor is not liable for the causes of action arising out of the negligence
of the Authority, its employees or agents, or arising out of the negligence of any persons
or entities contracted by, appointed by, or approved by the Authority to provide services
related to this Agreement (including but not limited to other Contractors, the Ambulance
Contractor, Medical Control Board and Medical Director). This Section 402 shall survive
expiration or earlier termination of this Agreement.
ARTICLE V
TERM AND TERMINATION
SECTION 501. TERM OF AGREEMENT. This Agreement shall be from the date of
execution and ending at midnight September 30, 2019, unless this Agreement is earlier
terminated as provided for herein in this Agreement. This Agreement may be extended
for three (3) additional one (1) year periods following the initial term through written
agreement of the parties.
Emergency Medical Services
ALSFR Growth Management Agreement
Page 8
SECTION 502. TERMINATION WITHOUT CAUSE. This Agreement may be
terminated without cause by any party at any time, upon giving thirty (30) days written
notice to all parties in accordance with Section 604.
SECTION 503. EFFECTIVE DATE. This Agreement shall be effective upon execution
by the parties.
ARTICLE VI
MISCELLANEOUS
SECTION 601. CONTRACTOR IS INDEPENDENT CONTRACTOR. The parties
agree that throughout the term of this Agreement, and during the performance of any
obligations hereunder, Contractor is an independent contractor in all respects and shall
not be the agent, servant, officer or employee of the Authority or the County.
SECTION 602. APPLICABLE LAWS. Florida Law shall govern the validity,
interpretation, construction and performance of this Agreement.
SECTION 603. COUNTERPARTS. This Agreement may be executed in more than
one counterpart, each of which shall be deemed an original.
SECTION 604. NOTICES. All notices, consents, and agreements required or permitted
by this Agreement shall be in writing, and, as applicable, shall be transmitted by
registered or certified mail, return receipt requested, with notice deemed to be given
upon receipt, and shall be addressed as follows:
If to Authority:
Executive Director, Pinellas County EMS Authority
Pinellas County EMS & Fire Administration
12490 Ulmerton Road – Suite 134
Largo, Florida 33774
Emergency Medical Services
ALSFR Growth Management Agreement
Page 9
If to Contractor:
City of Clearwater
ATTN: City Manager
112 S. Osceola Avenue
Clearwater, Florida 33756
SECTION 605. NO WAIVER OF RIGHTS UNDER SPECIAL ACT. Authority and
Contractor have worked together in good faith to prioritize ALS First Responder Unit
availability for rapid response to life-threatening medical emergencies, potentially life-
threatening medical emergencies, fire suppression and other hazardous emergencies.
Notwithstanding anything to the contrary contained in this Agreement, it is the intent of
Contractor and Authority that any actions or determinations taken in order to reach the
agreement herein not be seen as a waiver of any rights either the Contractor, or the
Authority may have under the Special Act, previous litigation and orders and judgments
associated therewith.
[Signature Page to Follow]
Emergency Medical Services
ALSFR Growth Management Agreement
Page 10
IN WITNESS WHEREOF the parties hereto, by and through their undersigned
authorized officers have caused this Agreement to be executed on this _______day of
______________, 2019.
ATTEST: PINELLAS COUNTY EMERGENCY
KEN BURKE, CLERK MEDICAL SERVICES AUTHORITY
By and through its Board of County
Commissioners
________________________ by:___________________________
Deputy Clerk Chairman
Countersigned: CITY OF CLEARWATER, FLORIDA
___________________________ by:__________________________
Mayor City Manager
Approved as to form: Attest:
___________________________ ____________________________
Assistant City Attorney City Clerk
Emergency Medical Services
ALSFR Growth Management Agreement
Page 11
APPENDIX A FOUNDATIONAL UNITS RESOLUTION
RESOLUTION 19- ____
A RESOLUTION OF THE PINELLAS COUNTY EMERGENCY MEDICAL SERVICES AUTHORITY ESTABLISHING FOUNDATIONAL UNITS NECESSARY TO MAINTAIN THE CURRENT LEVEL OF SERVICE FOR EMERGENCY MEDICAL FIRST RESPONDERS.
WHEREAS, the Pinellas County Emergency Medical Services Authority (“Authority”) has
established levels of service through service agreements with Municipalities and Fire Districts
for Advanced Life Support (ALS) First Responder Services;
WHEREAS, the current level of service is achieved through Authority funded ALS First
Responder Units (Authority funded) and augmented by units whose staffing is funded by
Municipalities and Fire Districts (Authority authorized and Contractor funded);
WHEREAS, the preparedness to respond to life threatening and potentially life-threatening
emergencies is based upon the specific Authority authorized and funded ALS First Responder
Units to meet geographic coverage and call density requirement by response zone has resulted
in the foundational units necessary for the EMS System to meet the current level of service;
WHEREAS, the implementation of growth management strategies to reduce responses of ALS
First Responder Units is necessary to manage the growth of additional resources that may be
necessary in the future, it does not eliminate the need for foundational units to ensure public
health and safety;
NOW, THEREFORE BE IT RESOLVED:
1. The Authority establishes the current deployment of foundational ALS First Responder
Units are necessary to meet current EMS System demand and the current level of
service. The list ALS First Responder Units authorized and funded by the Authority is
shown as Exhibit “A”.
2. This Resolution shall not inhibit or preclude the Authority from determining the need for
additional future resources or enhancements to the deployment plan for each EMS
District.
3. The Authority shall not eliminate authorization or funding for existing Authority funded
ALS First Responder Units, shown as Exhibit “A”, which have a reduced number of
responses to EMS incidents due to the implementation of growth management
strategies.
4. Such funding is subject to the fiscal non-funding clause contained in the ALS First
Responder Agreements.
Emergency Medical Services
ALSFR Growth Management Agreement
Page 12
Exhibit A Foundational Units
Contractor Authority Funded Units Contractor Funded
Units
Clearwater Engine 44, Engine 45, Medic 45, Peak
Medic 45, Rescue 46, Medic 47,
Rescue 48, Rescue 49, Engine 50,
Engine 51
Engine 47
Engine 48
Engine 49
Dunedin Engine 60, Engine 61, Engine 62 None
East Lake Engine 56, Squad 57, Engine 58 None
Gulfport Engine 17 None
Largo Engine 38, Engine 39, Squad 39,
Engine 40, Medic 40, Engine 41,
Rescue 41, Rescue 42, Truck 42,
Engine 43
Squad 38
Lealman (including
Tierra Verde)
Engine 18, Rescue 18, Engine 19,
Rescue 19, Engine 21
Rescue 21
Madeira Beach Engine 25 None
Oldsmar Engine 54 Rescue 54
Palm Harbor Engine 65, Squad 65, Engine 66,
Truck 67, Engine 68
None
Pinellas Park Engine 16, Rescue 33, Truck 33,
Rescue 34, Squad 35
Engine 34,
Truck 35 or Engine 35
Pinellas Suncoast
(see note)
Squad 26, Engine 27, Truck 28 None
Safety Harbor Engine 52, Truck 53 None
Seminole Engine 29, Squad 29, Engine 30,
Engine 31, Engine 32
None
South Pasadena Rescue 20 Engine 20 or Truck 20
St. Pete Beach Medic 22, Rescue 23 Squad 22
St. Petersburg Rescue 1, Medic 1 (12/7), Rescue 3,
Medic 3 (12/7), Rescue 4, Rescue 5,
Rescue 6, Rescue 7, Rescue 8,
Rescue 9, Rescue 10, Rescue 11,
Engine 2, Engine 12, Engine 13,
Engine 14
Engine 3, Engine 4,
Engine 5, Engine 6,
Engine 7, Engine 8,
Engine 9, Engine 10,
Engine 11
Tarpon Springs Squad 69, Truck 70, Engine 71 None
Treasure Island Engine 24 Medic 24
Note: This agreement should be interpreted in accordance with the provisions of the Settlement Agreement
executed July 25, 2017, between the Pinellas Suncoast Fire & Rescue District and the Pinellas County
Emergency Medical Services Authority pursuant to Pinellas County Circuit Court Case No. 16-002888-CI, in
the event of any difference between the terms of this document and the terms of the Settlement Agreement,
the terms of the Settlement Agreement shall control.
As of November 15, 2018
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5895
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Marine & Aviation
Agenda Number: 9.1
SUBJECT/RECOMMENDATION:
Marine and Aviation Business Plan Update 2019-2024 (WSO)
SUMMARY:
With an emphasis on the Marine Division, this update will highlight the Capital Improvement
Programs (CIP) for the Beach Marina replacement project along with the rate and fee schedule
for commercial business’s operating out of marina.
Page 1 City of Clearwater Printed on 3/29/2019
Marine and Aviation Department Business Plan Update 2019-2024_April 1, 2019_WorkSession
1 of 8
MARINE AND AVIATION BUSINESS PLAN UPDATE
The Marine and Aviation Department (M&A) is divided into several divisions which
operate as three distinct Enterprise Funds. These funds being the Clearwater Airpark,
Clearwater Beach and the Clearwater Harbor Marina. Highlighted in this update are the
Beach and Harbor Marinas and those Capital Improvement Projects (CIP) forecasted in
the six-year plan 2018/2019 – 2023/2024.
CLEARWATER BEACH MARINA
Marine and Aviation Department Business Plan Update 2019-2024_April 1, 2019_WorkSession
2 of 8
Florida continues to lead our nation in boat sales and boat ownership. Clearwater Beach
Marina is host to the largest charter fishing fleet on the west coast of Florida and as such
is one of the largest commercial marinas on the west coast of Florida. With 208 slips
currently available, the marina regularly maintains a near 100% occupancy rate with an
active wait list.
In 1950, the city constructed the marina yacht basin facility with 109 boat slips. In 1952,
the marina building was built with commercial businesses on the first and second floors
of the building. The construction was financed by the sale of revenue certificates, which
were paid off in 1979; the revenue collected from the marina was used to pay for
expenditures. The certificates were in effect between 1952 and 1979. In the early 1960’s,
the Island Estates Marina was constructed adding another 43 slips. In 1976, phase II
expansion was completed, which created an additional 35 boat slips on the new east
dock. In 1989, the fuel dock was relocated from the main dock to the east dock and is
open 364 days a year. The beach marina currently hosts 43 Commercial businesses.
CLEARWATER HARBOR MARINA
Marine and Aviation Department Business Plan Update 2019-2024_April 1, 2019_WorkSession
3 of 8
The Clearwater Harbor Marina was constructed in 2010 and has a total of 126 slips for
permanent dockage and 12 slips for transient boaters along with 1556 feet of side tie for
overnight stays. It also offers 525 feet of free daytime side tie mooring and includes a
fishing pier that is open 24 hours a day located at 210 Drew Street, Clearwater, FL 33755.
Both marinas currently support at a high rate of occupancy; therefore, our marketing focus
has been to target and attract transient boaters or cruiser’s. A transient boater is defined
as; “Passing through or by a place, staying 10 days or less.” Clearwater marinas currently
use DOCKWA an online slip and mooring reservation system for transient reservations.
2019-2024 CIP UPDATE
The long awaited Beach Marina Upgrade (CIP #C1905) is now within the current six-year
plan, with $300,000 allocated for program funding in the current 2018-2019 budget year.
These funds are to begin the preliminary design and design criteria phases. The main
pedestrian walkway and seawall behind the marina building will be the first phase of the
upgrades and replace the aging utility infrastructure which supports the existing marina.
The second phase will be to determine the new marina layout, including slip mix and
placement, demolition and vessel displacement, along with permitting and RFP package
for bidding. Project funding for the construction/replacement phase will be financed in
2022/2023 & 2023/2024 largely by Penny IV.
Clearwater Pass maintenance dredging which connects the beach marina to the Pass
and Intracoastal waterways was completed by the US Army Corps of Engineers (ACOE)
in 2018. The ACOE surveys these waterways every two years with dredging by the ACOE
on a 7 to10 year schedule as needed.
MARINA RENTAL RATES
A Rate History: Surveys and studies are done periodically to compare Clearwater’s slip
rental rates to other municipal marinas. The following is a summary of more than two
decades of effort trying to establish and maintain competitive market rental rates.
A 1993 survey of marinas found that the City of Clearwater marina slip rent rates
were low compared to other municipal marinas as well as privately-owned marinas, especially in the Commercial slip rentals. At that time, it was proposed to increase the
rates and change the structure of rates for Commercial Boats which was based on length
to that of “passenger capacity”. The City Council approved these new rates on October
7, 1993 and effective November 1, 1993. Also, in 1993 the City Council approved a
business plan for the Marina that included three 5% slip rate increases scheduled for
October 1st of 1996, 1998 and 2000. It is important to note that no know calculation can
be found which established the starting rate structure based on “passenger capacity”.
Marine and Aviation Department Business Plan Update 2019-2024_April 1, 2019_WorkSession
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A market survey conducted in May 2002 found city rental rates were considerably lower than other marinas on the west coast of Florida and in Pinellas County. Based
on this survey the Marina & Aviation Department Five Year Business Plan (fiscal years
2003-2007) was presented to the Council in September 2002. The plan recommended a
revised rate structure effective October 1, 2003 and 5% price increases every two years.
The Council approved the business plan and the recommended rates became effective
October 1, 2002 and the first 5% increase October 1, 2004.
In 2004 there was approximately a twelve-year waiting list for commercial slips at the
Marina. Boats that had slips were able to be sold to new owners at inflated prices merely
to acquire access to marina slips, bypassing the wait list. Resolution No. 04-14 was
enacted in July 2004 to limit the transfer of slips to new renters when sales occurred.
Resolution Numbers 05-07 and No. 05-29 were passed in early 2005 to clarify
circumstances and fees under which transfers of slip occupancy to new owners could be
made.
In February 2007 a market survey of marinas was conducted in Pinellas County. It
was found that the marina slip rates were low compared to other marinas in Pinellas
County. A five-year business plan was drafted that would bring slip rates to the market
average by 2012. Slip rates currently have three (3) tiers: private resident, private non-
resident, and commercial. The business plan proposes to do away with the different rates
for residents and non-residents by 2012 and only have rates for private and commercial
slips. The business plan was discussed and approved by the City Council on November
15, 2007.
In February 2009, the Marine & Aviation department proposed adjustments to the slip
rental rates that were approved as part of the fiscal year 2008/2012 Marina five-year
business plan. In March 2009, council adopted Ordinance No. 8039-09 which authorized
the City Manager to adjust vessel slip rent increases or decreases up to ten percent
annually. Due to current economic conditions, the average market rates have decreased,
and the current market average is proposed as the new base (rollback) rate for fiscal year
2009 and no increase for fiscal year 2010.
A 5% increase in 2015 was approved and was the first increase in over 5 years. There
have been no increases proposed or applied in 2016 or 2017.
Our most recent (June 2016) Marina Market Rent Study, was prepared by K. Mitchell
Caldwell, MIA. From this point on, the focus of this memo will highlight the Commercial
Slip tenants at the beach marina.
As noted in the 2016 Study, “There are no marinas that had similar commercial boat slips
as the City of Clearwater Marina.” What that means is that Clearwater Beach and its
tourists support more commercial boat business than any other marina on the West Coast
of Florida. That said, fifteen (15) marinas were used to prepare the study. None of the
Marine and Aviation Department Business Plan Update 2019-2024_April 1, 2019_WorkSession
5 of 8
marinas surveyed based their commercial rates on a “per passenger” occupancy factor
as is done in Clearwater. I could find no calculation for the per passenger fee structure
that was adopted in 1993.
As an example of this fee schedule, Clearwater’s largest commercial passenger vessel is
the StarLite Majesty which holds 300 passengers. Based on our rate structure the
StarLite’s capacity places it in the “161 and over category”, corresponding to a monthly
slip rate of $2,053.25 (including tax). By comparison, the Pirate Ship which holds 149
passengers falls into our “101-160 passengers” category corresponding to a monthly slip
rate of $1,254.74 (tax included). These are two examples from the nine (9) large
commercial vessels, which hold over 50 passengers. An average slip rent for one of the
34 smaller commercial vessels is in then $500.00 a month range.
By comparison, John’s Pass Village Marina (which only rents commercial slips) has
charter and tour boat operations like Clearwater, but on a smaller scale. Slip rates there
range from $3,500 to $10,000 a month depending on size and location within the marina.
Average commercial slip rates at John’s Pass Village Marina are $5,000 a month.
It is important to note that all marina tenants enjoy the use of potable water, sanitary
sewer, solid waste disposal and nighttime security. These costs are billed to the city and
paid for out of the marina budget. For discussion purposes, an October billing for these
services were: Water/Sewer ($8,435.41), Solid Waste services ($4,590.04), and
Nighttime Security ($4,723). While all marina tenants have access to these services, it is
the commercial tenants and their daily usage of water, sewer and trash that contributes
to the lion’s share of these costs. Our recreational tenants tend to be weekend users of
these services. It was discussed before Council as far back as 1993 to start charging
commercial tenants for utilities, as is done at other marinas.
Section 33.028 “Rental Charges” requires the City Manager establish charges for the use
of boat slips and docking spaces…any changes shall be posted at the Marina Building on
Clearwater Beach and shall be effective 72 hours after written notice of a change thereof
has been posted. The City manager is authorized to adjust vessels slip rent increases or
decreases up to 10% annually based on surveys of rates charged by other Municipal and
local area marinas.
The above Ordinance has been our basis to increase slip rental rates. At this time, based
on legal review this Ordinance also has the ability to establish other charges “such as
utilities” for the use of docking space. These other charges will only apply to the
commercial slips.
These proposed changes in utility cost sharing for the commercial users has been
discussed by the Marine Advisory Board at their March 14, 2018 and March 13, 2019
meetings. Individual water meters were added to each commercial slip in 2018 to begin
Marine and Aviation Department Business Plan Update 2019-2024_April 1, 2019_WorkSession
6 of 8
a pilot study for water usage by the commercial tenants. Beginning May 1, 2019 each
commercial user will pay its portion of water used based on their meter and current water
rates.
This year the Pinellas County Property Appraiser began assessing property tax on marina
slips, County wide, that are used to operate a business. This affects all our commercial
tenants. The overall tax bill comes to the city, we pay, and get reimbursed from each
commercial tenant.
Finally, back in 2009 City Council Adopted Resolution 09-02 which changed the
Commercial Dock Permit to a License Agreement. Following that change in 2009, only
the title header of the Dockage Permit was changed to License Agreement, while the
remainder of the document continued to use the term permit. Appendix A contains both
the updated commercial and recreational permit/license applications with all the approved
changes throughout along with other housekeeping changes to bring the documents up
to date. These changes include adding the other charges (utilities) and property taxes
discussed above were appropriate.
CAPITAL IMPROVEMENT PROGRAM UPDATE
In previous years the marinas have basically maintained status quo on CIP projects while
waiting on the beach marina redevelopment, and for the Harbor marina to reach the end
of its 10-year warranty period. Two new CIPs were created and added to the program to
achieve both these goals.
Marine Facilities
FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 FY23/24
CIP C1905 $300,000 $7,500,000 $7,500,000
Beach Marina Upgrade: This project would include replacement of the entire Beach
Marina seawall and boat slips with a mix of fixed and floating docks to have an up to
date, up to code marina with ample power and slip sizes to accommodate today’s wider
vessels. Additionally, this project provides for the replacement of potable and fire water,
electric, cable and the like located under the sidewalk along the seawall. Programming
money is available in FY18/19 to start the design criteria and planning phases, with
construction beginning in FY 22/23.
FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 FY23/24
CIP C1906 $106,000 $100,000 $100,000 $100,000 $100,000 $100,000
Clearwater Harbor Marina Replacement & Upgrade: The project provides funding for
the replacement/upgrade of major dock components (piles, wave attenuators,
Marine and Aviation Department Business Plan Update 2019-2024_April 1, 2019_WorkSession
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gangways, finger piles and the like) as the marina facility ages beyond the original ten-
year warranty period (2010-2020).
LEASE AGREEMENTS UPDATE
Multiple Lease Agreements are managed by the Marine & Aviation Department.
Marina Building Leases 25 Causeway Boulevard:
The Harbor Barber*
The Marina Beach Shoppe*
Pirates Pantry*
Poke Loco*
The Marina Cantina
Salt Cracker Fish Camp
ReMax Reality*
Parking System Office
Roundabout Pizza*
Land Leases:
Bait House Restaurant* - 45 Causeway Boulevard.
Clearwater Airpark - 1000 N Hercules Avenue
Crabby’s Dockside - 37 Causeway Boulevard.
*Leases that will expire in 2019. A comprehensive review/re-write of all leases that are up
for renewal in 2019 is underway.
Marine and Aviation Department Business Plan Update 2019-2024_April 1, 2019_WorkSession
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SEMINOLE STREET LAUNCH RAMPS
Located at 198 Seminole Street, the launch ramps were constructed in 1967 to serve the
boating community. Launching a vessel is free of charge but parking permits are required
if the boater is leaving the vehicle and trailer on site. These are sold on site through
parking machines allowing up to 72 hours of parking. With eight launch ramps, this is one
of the largest facilities of its kind in Pinellas County.
2019 will see a major renovation of the launch ramp site, adding expanded paved parking
with two new lots east of the existing one. The project also calls for a restroom, floating
day docks, improved landscaping and lighting, and a park element on the western tip.
While not part of any of the Enterprise Funds managed by M&A, this facility is currently
managed by M&A utilizing General Fund dollars, with parking revenues collected by M&A
to maintain the ramps. The 2019 improvements will include parking revenue and
enforcement funds being transferred to the Parking Fund to manage the lots with M&A
and P&R continuing to provide General Fund services outside of parking.
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5902
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Solid Waste/General Services
Agenda Number: 10.1
SUBJECT/RECOMMENDATION:
Authorize surplus disposition of identified vehicles via auction to the highest bidder pursuant to
City Code Section 2.622, Surplus Personal Property, and authorize the appropriate officials to
execute same. (consent)
SUMMARY:
G3931 and G3936 were wrecked and deemed a total loss by Risk or were cost prohibitive to
repair. Risk has reimbursed the following: G3931 ($16,914.67) and G3936 ($20,175.00). The
RMC approved the replacement of G3931 and G3936 and their prospective replacements have
already been ordered.
City Council authorization for surplus is required in accordance with Code Section 2.622, when
the sale of common bulk items is estimated to exceed $5,000.
APPROPRIATION CODE AND AMOUNT:
566-00000-364413- Surplus Vehicles
Page 1 City of Clearwater Printed on 3/29/2019
ITEM#ASSET G#ASSET ID NUMBER YEAR DESCRIPTION MILEAGE REASON FOR
SURPLUS/DISPOSAL REPLACED BY
1 G3931 1FT7X2A60FED18477 2013 Chevrolet Tahoe 84,011.00 wrecked 01/25/19 G4821
2 G3936 1GNSK2E05DR281082 2013 Chevrolet Tahoe 4WD 56,220.00 wrecked 02/17/19 G4824
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5916
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 11.1
SUBJECT/RECOMMENDATION:
Reappoint Sallie Parks to the Sister Cities Advisory Board with a term to expire April 30, 2022.
(consent)
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Sister Cities Advisory Board
TERM: 4 years
APPOINTED BY: Sister Cities Advisory Board
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: One member of the City Council
MEMBERS: 6 + 1 At-large member
CHAIRPERSON: Terrence Gourdine
MEETING DATES: Quarterly
PLACE: Council Chambers
SPECIAL QUALIFICATIONS: 1 City Councilmember; 1 youth member nineteen years old or
younger; 1 Clearwater Sister Cities, Inc. representative nominated by organization; 1 local
business community representative; 1 school board world language coordinator or designee; 1
Clearwater Arts Alliance (FKA Clearwater Arts Foundation) representative nominated by
organization; 1 at-large member
Representatives of Clearwater Sister Cities, Inc., the local business community, the
school board’s world language coordinator or designee, and the Clearwater Arts
Alliance shall not be required to reside within the City of Clearwater.
APPOINTMENTS NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAD A TERM WHICH EXPIRED AND NOW
REQUIRES REAPPOINTMENT FOR A NEW TERM:
1. Sallie Parks - 1328 Michigan Ave., Palm Harbor, FL 34683 - Retired
Original Appointment - 4/19/12
Interest in reappointment: Yes
(was serving 1st term until 12/31/18)
1 Absence in the last year
(Clearwater Arts Alliance)
Note: Currently there are no other nominees for the Clearwater Arts Alliance
qualification.
Page 1 City of Clearwater Printed on 3/29/2019
File Number: ID#19-5916
Zip codes of current members:
1 - 33710
1 - 33759
1 - 33761
1 - 33763
1 - 34683
Page 2 City of Clearwater Printed on 3/29/2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5975
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 11.2
SUBJECT/RECOMMENDATION:
Elect a Councilmember to serve as Vice Mayor.
SUMMARY:
The City Charter requires, at the first meeting in April, the Council appoint one of its members
as Vice-Mayor.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 3/29/2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5901
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 11.3
SUBJECT/RECOMMENDATION:
Appoint Councilmembers as representatives to serve on Regional and Miscellaneous Boards.
SUMMARY:
(Regional and Miscellaneous Boards 2019 Appointments attachment)
Page 1 City of Clearwater Printed on 3/29/2019
Regional and Miscellaneous Boards
2019
AppointmentsBoard (Date/Time of Meeting)Delegate
American Public Gas Association Cretekos
(Chuck Warrington – Gas)Hamilton – Alt.(meet 4 times a year – move around the Country)
Area Agency on Aging of Pasco/Pinellas Kerry Marsalek(3rd Monday of the month – 9:30 a.m.)Office on Aging MgrLocation:AAAPP in St. Pete
Barrier Island Governmental Council Cretekos – Voting Del.
(4th Wednesday of the month – 9:00 a.m.; two-year term)Hamilton – Alt.
Location:TBA (Meeting place rotates)Cundiff – Alt. #2
Courtney Campbell Scenic Highway Citizen Advisory Committee Allbritton(Quarterly on 3rd Friday of the month – 10:00 a.m.)
Homeless Leadership Board Cundiff(1st Friday of the month – 1:00 p.m.)Location:Hospice of the Florida Suncoast on Roosevelt Blvd.
Mayor’s Council of Pinellas County Cretekos(1st Wednesday of the month – 11:30 a.m.)
Pinellas Collaborative Committee Cundiff(Meet as needed – 9:00 a.m.)Location:600 Cleveland St., Suite 750
Pinellas County Aircraft Noise Abatement Task Force Michael Short – (At Large)
(Quarterly – 3:00 p.m.)Jerry Karp/Del Oro GrovesLocation:St. Pete-Clearwater Int’l Airport – Conf. Room #234)
School Transportation Safety Committee Cundiff(Meet as needed – 9:30 a.m.)Location:600 Cleveland St., Suite 750
Suncoast League of Cities Board Cundiff
(3rd Friday of the month – 11:30 a.m.)Hamilton – Alt.Location:Different city every month
Tampa Bay Estuary Policy Board Cundiff(Quarterly on Friday – 10:00 a.m.)Hamilton – Alt.
Councilmember highly recommendedLocation:Tampa Bay Regional Planning Council, 4000 Gateway Centre,
Ste. 100, Pinellas Park
Tampa Bay Regional Planning Council (TBRPC)Hamilton(2nd Monday – 10:00 a.m.)Location:Tampa Bay Regional Planning Council, 4000 Gateway Centre, Ste.100, Pinellas Park
The following Boards have the specific term expiration date noted:
Board (Date/Time of Meeting)Delegate
Bicycle Advisory Committee (BAC)Chip Haynes
Advisory Committee to the MPO(4th Monday each month – 8:30 a.m.)
No seat terms
City makes recommendation to MPO and MPO makes official appointment
Citizens Advisory Committee (CAC)Neil C. McMullen
Advisory Committee to the MPO Karen G. Cunningham
(4th Thursday each month – 7:00 p.m. – 4 year term)
City makes recommendation to MPO and MPO makes official appointment
Mr. McMullen – recommended by city council 4/2/15
Ms. Cunningham – recommended by city council 1/21/16
Forward Pinellas AllbrittonMPO/PPC - (2
nd Wednesday of the month – 1:00 p.m.)
(term expires 9/12/2021; four-year term)
Location:P.C. Courthouse, 5th Floor
Pension Advisory Committee (PAC)Cretekos
(2nd Thursday – 9:00 a.m.)4/4/2019
(two-year term)Hamilton
4/4/2020
Cundiff
4/4/2020
Pension Investment Committee Nino Accetta
(term expires 6/30/19; two-year term)
Pinellas Suncoast Transit Authority (PSTA)Allbritton(4th Wednesday of the month – 9:00 a.m.)
(term expires 9/30/2018; three-year term)
Location:PSTA, St. Petersburg
Sister Cities Advisory Board Hamilton
(term expires 4/30/22; four-year term)
Appointments by other entities:
Downtown Development Board Ex-Officio Members Allbritton
(CRA Trustees)Hamilton(1st Wednesday of the month – 5:30 p.m.)
Florida League of Mayors Cretekos
Tourist Development Council Cretekos
(City Council makes recommendation/County makes appointment)
(term expires 10/31/2020; four-year term)Note:On February 7, 2017, the BCC formally reappointed
Mayor Cretekos to the TDC for another 4 year term
Audit Committee Cundiff
(Meets as required)
U.S. Conference of Mayors Cretekos
WorkNet Pinellas Board *Hamilton(Quarterly – 11:45 a.m.)Location:EpiCenter in Clearwater
*8/8/13 – Per Diana Day, Adm. Asst., WorkNet Pinellas Board, an elected official is no longer a requirement & there’s no term expiration.Currently councilmember Hamilton is a non-voting committee member & has the optionto attend this board.
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5974
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 11.4
SUBJECT/RECOMMENDATION:
Schedule a special council meeting on May 14, 2019 at 2:00 p.m. for the purpose of holding a
strategic planning session. (consent)
SUMMARY:
City Council Policy 3-12, Strategic Direction/Planning, requires Council to meet in a strategic
planning session to review the five-year financial forecast and update, as necessary, the City’s
Vision, Mission and Strategic Direction (Goals). This session must be held prior to June 1st.
Staff has confirmed that the consultants for the compensation and classification study will be in
attendance.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 3/29/2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5897
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Legal Department
Agenda Number: 12.1
SUBJECT/RECOMMENDATION:
Request authority to institute a civil action on behalf of the City against R.J. Kielty Plumbing,
Heating and Cooling, Inc. to recover $3,232.77 for damages to city property. (consent)
SUMMARY:
On November 20, 2015, an employee of R.J. Kielty Plumbing, Heating & Cooling, Inc. hit 3 feet
of a ¾-inch PE gas service line with a trackhoe at 10 Reserve Blvd., Clearwater, FL and on
June 7, 2016 an employee hit and damaged 6 feet of a 2-inch PE gas main line with a trackhoe
at 117 Forest Hills Dr, Redington Shores, FL. Repairs to the gas lines cost $347.06 and
$2,885.71 for a total of $3,232.77
Demand letters have been sent to R.J. Kielty Plumbing, Heating & Cooling, Inc. but no
response has been received.
Costs relative to this action will include a $175 filing fee, and fees for service of process of
approximately $60.
APPROPRIATION CODE AND AMOUNT:
5907590-545900, Insurance Claims Liability
Page 1 City of Clearwater Printed on 3/29/2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5898
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Legal Department
Agenda Number: 12.2
SUBJECT/RECOMMENDATION:
Request authority to institute a civil action on behalf of the City against Diversified Landscape
Maintenance and Construction, Inc. to recover $1,936.05 for damages to city property.
(consent)
SUMMARY:
On July 22, 2016, an employee of Diversified Landscape Maintenance and Construction, Inc. hit
a 2-inch PE gas main line with a shovel at 3690 East Bay Dr., Largo, FL. Repairs to the gas
line cost $1,936.05.
Demand letters have been sent to Diversified Landscape Maintenance and Construction, Inc.
but no response has been received.
Costs relative to this action will include a $175 filing fee, and fees for service of process of
approximately $60.
APPROPRIATION CODE AND AMOUNT:
5907590-545900, Insurance Claims Liability
Page 1 City of Clearwater Printed on 3/29/2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5915
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Legal Department
Agenda Number: 12.3
SUBJECT/RECOMMENDATION:
Request authority to settle case of City of Clearwater v. Eva Long, Case No. 18-5969-CI.
(consent)
SUMMARY:
On July 19, 2018, the City retained Weidner Law, P.A. (outside counsel) for representation in
municipal lien foreclosure matters. The outside counsel then filed a foreclosure action Eva
Long, owner of the property located at 1161 Marshall St.
Since that time, the property has been brought into full compliance with the City’s codes. Ms.
Long has agreed to pay the City’s administrative and legal costs and agreed that if any
additional violations occur within the next six months, the City would be entitled to an immediate
foreclosure judgment and sale.
Authority is being sought to settle this case for the City’s administrative and legal costs along
with Ms. Long’s promise to keep the property in full compliance as detailed above, in exchange
for which the City will release the code enforcement lien that attaches to her property.
Page 1 City of Clearwater Printed on 3/29/2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9235-19 2nd rdg cont'd
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 12.4
SUBJECT/RECOMMENDATION:
Continued to a date uncertain: Deny a Future Land Use Map Amendment from the Residential
Low (RL) category to the Institutional (I) category for 2.61 acres of property located at 1885
County Road 193 and deny Ordinance 9235-19 on second reading. (LUP2018-11008)
SUMMARY:
The Community Development Board approved a request from the applicant to continue this
case to a date uncertain at their February 19, 2019 public hearing.
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
Ordinance No. 9235-19
ORDINANCE NO. 9235-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT
OF THE COMPREHENSIVE PLAN OF THE CITY, TO
CHANGE THE LAND USE DESIGNATION FOR CERTAIN
REAL PROPERTY LOCATED ON THE EAST SIDE OF
COUNTY ROAD 193 (CR 193) APPROXIMATELY 520
FEET SOUTH OF SUNSET POINT ROAD, WHOSE POST
OFFICE ADDRESS IS 1885 COUNTY ROAD 193,
CLEARWATER, FLORIDA 33759, FROM RESIDENTIAL
LOW (RL) TO INSTITUTIONAL (I); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the Future Land Use Element of the
Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's Comprehensive Plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, as follows:
Property Land Use Category
See attached Exhibit A; From: Residential
Low (RL)
To: Institutional (I)
(LUP2019-11008)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect contingent upon approval of the land
use designation by the Pinellas County Board of Commissioners, where applicable, and
thirty-one (31) days post-adoption. If this ordinance is appealed within thirty (30) days
after adoption, then this ordinance will take effect only after approval of the land use
designation by the Pinellas County Board of Commissioners and upon issuance of a final
order determining this amendment to be in compliance either by the Department of
Economic Opportunity (DEO) or the Administration Commission, where applicable,
pursuant to section 163.3187, Florida Statutes. The Community Development Coordinator
is authorized to transmit to Forward Pinellas, in its role as the Pinellas Planning Council,
an application to amend the Countywide Plan in order to achieve consistency with the
Future Land Use Plan Element of the City’s Comprehensive Plan as amended by this
ordinance.
Ordinance No. 9235-19
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LUP2018‐11008 & REZ2018‐12005
1885 CR 193
Exhibit B
FUTURE LAND USE MAP
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2018-11008
REZ2018-12005
Site: 1885 County Road 193 (CR 193) Property
Size(Acres): 2.618
Land Use Zoning
PIN: 05-29-16-00000-410-0300
From: Residential Low (RL) Low Medium Density
Residential (LMDR)
To: Institutional (I) Institutional (I) Atlas Page: 264B
44
505088140
12 453
6789101112
13/05 13/06 14/15
1.12
14/17
14/13
14/10
6.22 14/19
1.01
14/15214/151
14288
1
2
3
6
7
8
9
1011
12
13
14
15
16
17
41/04
2.61
41/03
41/02
2.28
41/07
4.6 AC
AC(C)
AC(C)
1
AC(C)
AC(C)
AC
CR 193 SUNSET POINT RD
SUNRISE DR CASTLE WOODS DR LDR
I
I
I
I
RL
RS
RS
RL RL
RS
RS
RL2891294618802965294729442965297529341881 29811856
18862885
298229421869
18622948
293029491868
1857
18872951
1874
1891
2929185029212922 295029032915291618852910 29332904292729091
29391851
187529102928 -Not to Scale--Not a Survey-Rev. 12/17/2018
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9236-19 2nd rdg cont'd
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 12.5
SUBJECT/RECOMMENDATION:
Continued to a date uncertain: Deny a Zoning Atlas Amendment from the Low Medium Density
Residential (LMDR) District to the Institutional (I) District for 2.61 acres of property located at
1885 County Road 193 and deny Ordinance 9236-19 on second reading. (REZ2018-12005)
SUMMARY:
The Community Development Board approved a request from the applicant to continue this
case to a date uncertain at their February 19, 2019 public hearing.
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
Ordinance No. 9236-19
ORDINANCE NO. 9236-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY REZONING CERTAIN REAL PROPERTY LOCATED ON
THE EAST SIDE OF COUNTY ROAD 193 (CR 193)
APPROXIMATELY 520 FEET SOUTH OF SUNSET POINT
ROAD, WHOSE POST OFFICE ADDRESS IS 1885 COUNTY
ROAD 193, CLEARWATER, FLORIDA 33759, FROM LOW
MEDIUM DENSITY RESIDENTIAL (LMDR) TO
INSTITUTIONAL (I); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the Zoning Atlas of the City as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property in Clearwater, Florida, is hereby
rezoned, and the Zoning Atlas of the City is amended as follows:
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, subject to
the approval of the land use designation set forth in Ordinance 9235-19 by the Pinellas
County Board of County Commissioners, and subject to a determination by the State of
Florida, as appropriate, of compliance with the applicable requirements of the Local
Government Comprehensive Planning and Land Development Regulation Act, pursuant
to §163.3189, Florida Statutes.
Property Zoning District
See attached Exhibit A; From: Low Medium Density
Residential (LMDR)
To: Institutional (I)
(REZ2018-12005)
Ordinance No. 9236-19
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LUP2018‐11008 & REZ2018‐12005
1885 CR 193
Exhibit B
ZONING MAP
Owner(s): St. Mary & St. Mina Coptic Orthodox Church Case: LUP2018-11008
REZ2018-12005
Site: 1885 County Road 193 (CR 193) Property
Size(Acres): 2.618
Land Use Zoning
PIN: 05-29-16-00000-410-0300
From: Residential Low (RL) Low Medium Density
Residential (LMDR)
To: Institutional (I) Institutional (I) Atlas Page: 264B
44
505088140
12 453
6789101112
13/05 13/06 14/15
1.12
14/17
14/13
14/10
6.22 14/19
1.01
14/15214/151
14288
1
2
3
6
7
8
9
1011
12
13
14
15
16
17
41/04
2.61
41/03
41/02
2.28
41/07
4.6 AC
AC(C)
AC(C)
1
AC(C)
AC(C)
AC
CR 193 SUNSET POINT RD
SUNRISE DR CASTLE WOODS DR I
I
LMDR
LDR LDR
28911880 29652947294429652975293418812910
29811856
18862885
2982294218622948
293029491868
1857
18872951
1851
1874
29291850294629212922 29502903291529161885 29332904292718692909 1
29391891
187529102928 -Not to Scale--Not a Survey-Rev. 12/10/2018
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9237-19 2nd rdg
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 12.6
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9237-19 on second reading, annexing certain real property whose post office
address is 3143 Johns Parkway, Clearwater, Florida 33759, into the corporate limits of the city
and redefining the boundary lines of the city to include said addition.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
Ordinance No. 9237-19
ORDINANCE NO. 9237-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE SOUTH SIDE OF JOHNS PARKWAY
APPROXIMATELY 400 FEET WEST OF SOUTH
BAYSHORE BOULEVARD WHOSE POST OFFICE
ADDRESS IS 3143 JOHNS PARKWAY, CLEARWATER,
FLORIDA 33759, INTO THE CORPORATE LIMITS OF THE
CITY, AND REDEFINING THE BOUNDARY LINES OF THE
CITY TO INCLUDE SAID ADDITION; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A have petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 9, Johns Parkway Subdivision, a subdivision according to the plat thereof
recorded at Plat Book 29, Page 41, in the Public Records of Pinellas County, Florida.
(ANX2019-01001)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 9237-19
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
PROPOSED ANNEXATION
Owner(s): Steven & Christine Sciandra Case: ANX2019-01001
Site: 3143 Johns Parkway
Property
Size(Acres):
ROW (Acres):
0.241
Land Use Zoning
PIN: 16-29-16-44172-000-0090
From : Residential Urban
(RU) R-4 One, Two & Three
Family Residential
Atlas Page: 292A To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
034292242822410
44172
04902 *
5 6 7 8 9 12345
6
78
1011
2 3 4 5 6 7 8 9 10 11 12 13 14
123 45678
10 11 12 13 14 15 16 17
18
19
20
21
22
37 38 39 40 41 42 43 44
52
53
54
55
61
60
59
58
57
56
68
67
66
65
64
63
62
24/01
5.69
21/12 21/13 21/14 21/15
AC(C)
12
1
DOWNING ST
JOHNS PKWY S BAYSHORE BLVD OYSTER BAYOU WAY ESTUARY TRL 36
39
34
30
31
27
35
40
200
172
174315431263152
31653127316031463148316231333140313031283115314531763172316131473182314431473181313231513123313631293163313731673136313931783173311931203164316329
33
32
38 37
100311831083110
31553117317931433135
3127
3 1 6 4
3109312031153 1 6 2
31753141313131583155313131533107311931063133
3131
31293112 3 1 5 8
312531133118 3 1 6 0
31513135314931163114318431703111-Not to Scale--Not a Survey-Rev. 1/8/2019
LOCATION MAP
Owner(s): Steven & Christine Sciandra Case: ANX2019-01001
Site: 3143 Johns Parkway
Property
Size(Acres):
ROW (Acres):
0.241
Land Use Zoning
PIN: 16-29-16-44172-000-0090
From : Residential Urban
(RU) R-4 One, Two & Three
Family Residential
Atlas Page: 292A To: Residential Urban
(RU) Low Medium Density
Residential (LMDR) S BAYSHORE BLVD DOWNING ST
JOHNS PKWY K ST BAY LN S McMULLEN BOOTH RD N McMULLEN BOOTH RD FEATHERWOOD CT
CHERRY LN
CLEVELAND ST
MACDONALD DR
^PROJECT
SITE -Not to Scale--Not a Survey-Rev. 1/8/2019
AERIAL PHOTOGRAPH
Owner(s): Steven & Christine Sciandra Case: ANX2019-01001
Site: 3143 Johns Parkway
Property
Size(Acres):
ROW (Acres):
0.241
Land Use Zoning
PIN: 16-29-16-44172-000-0090
From : Residential Urban
(RU) R-4 One, Two & Three
Family Residential
Atlas Page: 292A To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
DOWNING ST DOWNING ST
JOHNS PKWY JOHNS PKWY S BAYSHORE BLVD S BAYSHORE BLVD OYSTER BAYOU WAY OYSTER BAYOU WAY ESTUARY TRL ESTUARY TRL OYSTER BAYOU WAY OYSTER BAYOU WAY -Not to Scale--Not a Survey-Rev. 1/8/2019
EXISTING SURROUNDING USES MAP
Owner(s): Steven & Christine Sciandra Case: ANX2019-01001
Site: 3143 Johns Parkway
Property
Size(Acres):
ROW (Acres):
0.241
Land Use Zoning
PIN: 16-29-16-44172-000-0090
From : Residential Urban
(RU) R-4 One, Two & Three
Family Residential
Atlas Page: 292A To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
034292242822410
44172
04902 *
5 6 7 8 9 12345
6
78
1011
2 3 4 5 6 7 8 9 10 11 12 13 14
123 45678
10 11 12 13 14 15 16 17
18
19
20
21
22
37 38 39 40 41 42 43 44
52
53
54
55
61
60
59
58
57
56
68
67
66
65
64
63
62
24/01
5.69
21/12 21/13 21/14 21/15
AC(C)
12
1
DOWNING ST
JOHNS PKWY S BAYSHORE BLVD OYSTER BAYOU WAY ESTUARY TRL 36
39
34
30
31
27
35
40
200
172
174315431263152
31653127316031463148316231333140313031283115314531763172316131473182314431473181313231513123313631293163313731673136313931783173311931203164316329
33
32
38 37
100311831083110
31553117317931433135
3127
3 1 6 4
3109312031153 1 6 2
31753141313131583155313131533107311931063133
3131
31293112 3 1 5 8
312531133118 3 1 6 0
31513135314931163114318431703111-Not to Scale--Not a Survey-Rev. 1/8/2019
Mobile Home Park
Multi-Family Residential Single Family Residential
Multi-Family
Residential
Single Family Residential
ANX2019-01001
Steven & Christine Sciandra
3143 Johns Parkway
View looking south at subject property, 3143 Johns Parkway.
West of the subject property
East of the subject property
Across the street, to the north of the subject property
View looking easterly along Johns Parkway View looking westerly along Johns Parkway
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9238-19 2nd rdg
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 12.7
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9238-19 on second reading, amending the future land use plan element of the
Comprehensive Plan of the city to designate the land use for certain real property whose post
office address is 3143 Johns Parkway, Clearwater, Florida 33759, upon annexation into the City
of Clearwater, as Residential Urban (RU).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
Ordinance No. 9238-19
ORDINANCE NO. 9238-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT
OF THE COMPREHENSIVE PLAN OF THE CITY, TO
DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTY LOCATED ON THE SOUTH SIDE OF JOHNS
PARKWAY APPROXIMATELY 400 FEET WEST OF SOUTH
BAYSHORE BOULEVARD, WHOSE POST OFFICE
ADDRESS IS 3143 JOHNS PARKWAY, CLEARWATER,
FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS RESIDENTIAL URBAN (RU);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the Future Land Use Element of the
Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's Comprehensive Plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
Lot 9, Johns Parkway Subdivision, a
subdivision according to the plat thereof
recorded at Plat Book 29, Page 41, in the
Public Records of Pinellas County, Florida;
Residential Urban
(RU)
(ANX2019-01001)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9237-19.
Ordinance No. 9238-19
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
PROPOSED FUTURE LAND USE MAP
Owner(s): Steven & Christine Sciandra Case: ANX2019-01001
Site: 3143 Johns Parkway
Property
Size(Acres):
ROW (Acres):
0.241
Land Use Zoning
PIN: 16-29-16-44172-000-0090
From : Residential Urban
(RU) R-4 One, Two & Three
Family Residential
Atlas Page: 292A To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
20
30
30 20242420
20
20
034292242822410
44172
04902 *
5 6 7 8 9 12345
6
78
1011
2 3 4 5 6 7 8 9 10 11 12 13 14
1 2345678
11 12 13 14 15 16 17
18
19
20
21
22
37 38 39 40 41 42 43 44
52
53
54
55
61
60
59
58
57
56
68
67
66
65
64
63
62
24/01
5.69
21/12 21/13 21/14 21/15
AC(C)
12
1
DOWNING ST
JOHNS PKWY S BAYSHORE BLVD ESTUARY TRL RU
RU
RLM
RU
RU
I
P
P
36
39
34
30
31
27
29
33
32
38 37
35
40
200
172
100
17431183108
31543110315531263152316531793127316031463135
31483127
31623164
313331093140313031203162
3175313131283158311531313145310731193176310631723133
31613131
314731823129
314431123147318131323125
315131233136311831633160
3137316731363139317831733135311631203114318431703164311131633117314331153158
311331293119-Not to Scale--Not a Survey-Rev. 1/8/2019
LOCATION MAP
Owner(s): Steven & Christine Sciandra Case: ANX2019-01001
Site: 3143 Johns Parkway
Property
Size(Acres):
ROW (Acres):
0.241
Land Use Zoning
PIN: 16-29-16-44172-000-0090
From : Residential Urban
(RU) R-4 One, Two & Three
Family Residential
Atlas Page: 292A To: Residential Urban
(RU) Low Medium Density
Residential (LMDR) S BAYSHORE BLVD DOWNING ST
JOHNS PKWY K ST BAY LN S McMULLEN BOOTH RD N McMULLEN BOOTH RD FEATHERWOOD CT
CHERRY LN
CLEVELAND ST
MACDONALD DR
^PROJECT
SITE -Not to Scale--Not a Survey-Rev. 1/8/2019
AERIAL PHOTOGRAPH
Owner(s): Steven & Christine Sciandra Case: ANX2019-01001
Site: 3143 Johns Parkway
Property
Size(Acres):
ROW (Acres):
0.241
Land Use Zoning
PIN: 16-29-16-44172-000-0090
From : Residential Urban
(RU) R-4 One, Two & Three
Family Residential
Atlas Page: 292A To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
DOWNING ST DOWNING ST
JOHNS PKWY JOHNS PKWY S BAYSHORE BLVD S BAYSHORE BLVD OYSTER BAYOU WAY OYSTER BAYOU WAY ESTUARY TRL ESTUARY TRL OYSTER BAYOU WAY OYSTER BAYOU WAY -Not to Scale--Not a Survey-Rev. 1/8/2019
EXISTING SURROUNDING USES MAP
Owner(s): Steven & Christine Sciandra Case: ANX2019-01001
Site: 3143 Johns Parkway
Property
Size(Acres):
ROW (Acres):
0.241
Land Use Zoning
PIN: 16-29-16-44172-000-0090
From : Residential Urban
(RU) R-4 One, Two & Three
Family Residential
Atlas Page: 292A To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
034292242822410
44172
04902 *
5 6 7 8 9 12345
6
78
1011
2 3 4 5 6 7 8 9 10 11 12 13 14
123 45678
10 11 12 13 14 15 16 17
18
19
20
21
22
37 38 39 40 41 42 43 44
52
53
54
55
61
60
59
58
57
56
68
67
66
65
64
63
62
24/01
5.69
21/12 21/13 21/14 21/15
AC(C)
12
1
DOWNING ST
JOHNS PKWY S BAYSHORE BLVD OYSTER BAYOU WAY ESTUARY TRL 36
39
34
30
31
27
35
40
200
172
174315431263152
31653127316031463148316231333140313031283115314531763172316131473182314431473181313231513123313631293163313731673136313931783173311931203164316329
33
32
38 37
100311831083110
31553117317931433135
3127
3 1 6 4
3109312031153 1 6 2
31753141313131583155313131533107311931063133
3131
31293112 3 1 5 8
312531133118 3 1 6 0
31513135314931163114318431703111-Not to Scale--Not a Survey-Rev. 1/8/2019
Mobile Home Park
Multi-Family Residential Single Family Residential
Multi-Family
Residential
Single Family Residential
ANX2019-01001
Steven & Christine Sciandra
3143 Johns Parkway
View looking south at subject property, 3143 Johns Parkway.
West of the subject property
East of the subject property
Across the street, to the north of the subject property
View looking easterly along Johns Parkway View looking westerly along Johns Parkway
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9239-19 2nd rdg
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 12.8
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9239-19 on second reading, amending the Zoning Atlas of the city by zoning
certain real property whose post office address is 3143 Johns Parkway, Clearwater, Florida
33759, upon annexation into the City of Clearwater, as Low Medium Density Residential
(LMDR).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
Ordinance No. 9239-19
ORDINANCE NO. 9239-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE SOUTH SIDE OF JOHNS PARKWAY
APPROXIMATELY 400 FEET WEST OF SOUTH
BAYSHORE BOULEVARD, WHOSE POST OFFICE
ADDRESS IS 3143 JOHNS PARKWAY, CLEARWATER,
FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL
(LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's
Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning
Atlas of the City is amended, as follows:
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9237-19.
Property Zoning District
Lot 9, Johns Parkway Subdivision, a
subdivision according to the plat thereof
recorded at Plat Book 29, Page 41, in the
Public Records of Pinellas County, Florida;
Low Medium Density Residential
(LMDR)
(ANX2019-01001)
Ordinance No. 9239-19
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
PROPOSED ZONING MAP
Owner(s): Steven & Christine Sciandra Case: ANX2019-01001
Site: 3143 Johns Parkway
Property
Size(Acres):
ROW (Acres):
0.241
Land Use Zoning
PIN: 16-29-16-44172-000-0090
From : Residential Urban
(RU) R-4 One, Two & Three
Family Residential
Atlas Page: 292A To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
034292242822410
44172
04902 *
5 6 7 8 9 12345
6
78
1011
2 3 4 5 6 7 8 9 10 11 12 13 14
123 45678
10 11 12 13 14 15 16 17
18
19
20
21
22
37 38 39 40 41 42 43 44
52
53
54
55
61
60
59
58
57
56
68
67
66
65
64
63
62
24/01
5.69
21/12 21/13 21/14 21/15
AC(C)
12
1
DOWNING ST
JOHNS PKWY S BAYSHORE BLVD ESTUARY TRL P
LMDR
MHP
MDR
I
LMDR
LMDR
36
39
34
30
31
27
29
33
32
38 37
35
40
200
172
100
1743154
315531263165312731603162313331403128311531763106317231613147318231443147318131513123313631293163313731673136313931783173313531193116312031643163LMDR311831083110 315231173179314331463135
31483127
31 6 4
31093130312031153 1 6 2
31753141313131583155313131453153310731193133
3131
31293112
31323 1 5 8
312531133118 31 6 0
315131493114318431703111-Not to Scale--Not a Survey-Rev. 1/8/2019
LOCATION MAP
Owner(s): Steven & Christine Sciandra Case: ANX2019-01001
Site: 3143 Johns Parkway
Property
Size(Acres):
ROW (Acres):
0.241
Land Use Zoning
PIN: 16-29-16-44172-000-0090
From : Residential Urban
(RU) R-4 One, Two & Three
Family Residential
Atlas Page: 292A To: Residential Urban
(RU) Low Medium Density
Residential (LMDR) S BAYSHORE BLVD DOWNING ST
JOHNS PKWY K ST BAY LN S McMULLEN BOOTH RD N McMULLEN BOOTH RD FEATHERWOOD CT
CHERRY LN
CLEVELAND ST
MACDONALD DR
^PROJECT
SITE -Not to Scale--Not a Survey-Rev. 1/8/2019
AERIAL PHOTOGRAPH
Owner(s): Steven & Christine Sciandra Case: ANX2019-01001
Site: 3143 Johns Parkway
Property
Size(Acres):
ROW (Acres):
0.241
Land Use Zoning
PIN: 16-29-16-44172-000-0090
From : Residential Urban
(RU) R-4 One, Two & Three
Family Residential
Atlas Page: 292A To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
DOWNING ST DOWNING ST
JOHNS PKWY JOHNS PKWY S BAYSHORE BLVD S BAYSHORE BLVD OYSTER BAYOU WAY OYSTER BAYOU WAY ESTUARY TRL ESTUARY TRL OYSTER BAYOU WAY OYSTER BAYOU WAY -Not to Scale--Not a Survey-Rev. 1/8/2019
EXISTING SURROUNDING USES MAP
Owner(s): Steven & Christine Sciandra Case: ANX2019-01001
Site: 3143 Johns Parkway
Property
Size(Acres):
ROW (Acres):
0.241
Land Use Zoning
PIN: 16-29-16-44172-000-0090
From : Residential Urban
(RU) R-4 One, Two & Three
Family Residential
Atlas Page: 292A To: Residential Urban
(RU) Low Medium Density
Residential (LMDR)
034292242822410
44172
04902 *
5 6 7 8 9 12345
6
78
1011
2 3 4 5 6 7 8 9 10 11 12 13 14
123 45678
10 11 12 13 14 15 16 17
18
19
20
21
22
37 38 39 40 41 42 43 44
52
53
54
55
61
60
59
58
57
56
68
67
66
65
64
63
62
24/01
5.69
21/12 21/13 21/14 21/15
AC(C)
12
1
DOWNING ST
JOHNS PKWY S BAYSHORE BLVD OYSTER BAYOU WAY ESTUARY TRL 36
39
34
30
31
27
35
40
200
172
174315431263152
31653127316031463148316231333140313031283115314531763172316131473182314431473181313231513123313631293163313731673136313931783173311931203164316329
33
32
38 37
100311831083110
31553117317931433135
3127
3 1 6 4
3109312031153 1 6 2
31753141313131583155313131533107311931063133
3131
31293112 3 1 5 8
312531133118 3 1 6 0
31513135314931163114318431703111-Not to Scale--Not a Survey-Rev. 1/8/2019
Mobile Home Park
Multi-Family Residential Single Family Residential
Multi-Family
Residential
Single Family Residential
ANX2019-01001
Steven & Christine Sciandra
3143 Johns Parkway
View looking south at subject property, 3143 Johns Parkway.
West of the subject property
East of the subject property
Across the street, to the north of the subject property
View looking easterly along Johns Parkway View looking westerly along Johns Parkway
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9240-19 2nd rdg
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 12.9
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9240-19 on second reading, annexing certain unaddressed real property
located approximately 820 feet south of Gulf to Bay Boulevard between 2991 Gulf to Bay
Boulevard and Old Tampa Bay, Clearwater, Florida 33759, into the corporate limits of the city
and redefining the boundary lines of the city to include said addition.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
Ordinance No. 9240-19
ORDINANCE NO. 9240-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN UNADDRESSED REAL
PROPERTY LOCATED APPROXIMATELY 820 FEET
SOUTH OF GULF TO BAY BOULEVARD BETWEEN 2991
GULF TO BAY BOULEVARD AND OLD TAMPA BAY IN
CLEARWATER, FLORIDA 33759, INTO THE CORPORATE
LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY
LINES OF THE CITY TO INCLUDE SAID ADDITION;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
See attached Exhibit A for legal description.
(ANX2019-01002)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 9240-19
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
Case: ANX2019-01002, 17-29-16-00000-410-0100
UNPLATTED UPLAND & SUBM LAND LYING S OF LOT 18 OF WM BROWN'S SUB OF BAYVIEW DESC FROM
NE COR OF SE 1/4 OF SEC 17 TH S01DW 927FT (S) TO SE COR OF SD LOT 18 FOR POB TH S01DW 375FT(S)
TO PNT 1298.44FT S OF E/W 1/2 SEC C/L TH N89DW 194.7 FT TH N01DE 372FT(S) TO SW COR OF SD LOT
18 TH E'LY 194.7FT TO POB CONT 1.68AC (C)
Exhibit B
PROPOSED ANNEXATION
Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002
Site: Unaddressed (0) Gulf to Bay Boulevard
Property
Size(Acres):
ROW (Acres):
1.68
Land Use Zoning
PIN: 17-29-16-00000-410-0100
From : Residential Low
Medium (RLM) Residential Mobile
Home (RMH)
Atlas Page: 300B To: US 19 – Regional
Center (US 19-RC) &
Water
US 19 & Preservation
(P)
7 4.34
ROAD R.O.W.
49824
5 3 8 9 2
83106
3
5
6
7 4
5
4
5
6
7
8
9
10
11
32/01
32/02
4.78
32/03
32/04
32/05GOVT LOT 173353
114/052
1.16
41/02 41/01
5.07 1.68 AC(C)AC(C)
AC(C)AC(C)
AC(C)
AC(C)
1
3
2
1
3
2
1
1
BAYVI
EW AVE
C R 3 1 GULF-TO-BAY BLVD
ROGERS ST EAST AVE WEST AVE MEADOW LARK LN BAY ST SOUTH AVE 30602975296329912951303529912961-Not to Scale--Not a Survey-Rev. 1/18/2019
Old Tampa Bay
LOCATION MAP
Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002
Site: Unaddressed (0) Gulf to Bay Boulevard
Property
Size(Acres):
ROW (Acres):
1.68
Land Use Zoning
PIN: 17-29-16-00000-410-0100
From : Residential Low
Medium (RLM) Residential Mobile
Home (RMH)
Atlas Page: 300B To: US 19 – Regional
Center (US 19-RC)
Water
US 19 & Preservation
(P) BAYSI
DE BRG
GULF-TO-BAY BLVD BAYVI
EW AVE
C R 3 1 CAROLINA AVE BAY ST EAST AVE WEST AVE ^
PROJECT
SITE -Not to Scale--Not a Survey-Rev. 1/18/2019
Old Tampa Bay
AERIAL PHOTOGRAPH
Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002
Site: Unaddressed (0) Gulf to Bay Boulevard
Property
Size(Acres):
ROW (Acres):
1.68
Land Use Zoning
PIN: 17-29-16-00000-410-0100
From : Residential Low
Medium (RLM) Residential Mobile
Home (RMH)
Atlas Page: 300B To: US 19 – Regional
Center (US 19-RC)
Water
US 19 & Preservation
(P) BAYVI
EW AVE
BAYVI
EW AVE
C R 3 1 C R 3 1 GULF-TO-BAY BLVD GULF-TO-BAY BLVD
ROGERS ST ROGERS ST EAST AVE EAST AVE WEST AVE WEST AVE MEADOW LARK LN MEADOW LARK LN BAY ST BAY ST SOUTH AVE SOUTH AVE -Not to Scale--Not a Survey-Rev. 1/18/2019
Old Tampa BayOld Tampa Bay
EXISTING SURROUNDING USES MAP
Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002
Site: Unaddressed (0) Gulf to Bay Boulevard
Property
Size(Acres):
ROW (Acres):
1.68
Land Use Zoning
PIN: 17-29-16-00000-410-0100
From : Residential Low
Medium (RLM) Residential Mobile
Home (RMH)
Atlas Page: 300B To: US 19 – Regional
Center (US 19-RC)
Water
US 19 & Preservation
(P)
7 4.34
ROAD R.O.W.
49824
5 3 8 9 2
83106
3
5
6
7 4
5
4
5
6
7
8
9
10
11
32/01
32/02
4.78
32/03
32/04
32/05GOVT LOT 173353
114/052
1.16
41/02 41/01
5.07 1.68 AC(C)AC(C)
AC(C)AC(C)
AC(C)
AC(C)
1
3
2
1
3
2
1
1
BAYVI
EW AVE
C R 3 1 GULF-TO-BAY BLVD
ROGERS ST EAST AVE WEST AVE MEADOW LARK LN BAY ST SOUTH AVE 30602975296329912951303529912961-Not to Scale--Not a Survey-Rev. 1/18/2019
Old Tampa BayMobile Home Park Place of Worship Place of
Worship
Park Commercial
ANX2019-01002
Wilder Corporation of Delaware
Unaddressed Gulf to Bay Boulevard
View looking south at subject property, Unaddressed Gulf to Bay
Boulevard
View looking southwest of the subject property
View looking southeast of the subject property
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9241-19 2nd rdg
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 12.10
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9241-19 on second reading, amending the future land use plan element of the
Comprehensive Plan of the city to designate the land use for certain unaddressed real property
located approximately 820 feet south of Gulf to Bay Boulevard between 2991 Gulf to Bay
Boulevard and Old Tampa Bay, Clearwater, Florida 33759, upon annexation into the City of
Clearwater, as US 19 Regional Center (US 19-RC).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
Ordinance No. 9241-19
ORDINANCE NO. 9241-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT
OF THE COMPREHENSIVE PLAN OF THE CITY, TO
DESIGNATE THE LAND USE FOR CERTAIN
UNADDRESSED REAL PROPERTY LOCATED
APPROXIMATELY 820 FEET SOUTH OF GULF TO BAY
BOULEVARD BETWEEN 2991 GULF TO BAY BOULEVARD
AND OLD TAMPA BAY, IN CLEARWATER, FLORIDA 33759,
UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS US 19 REGIONAL CENTER (US 19-RC) AND WATER;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the Future Land Use Element of the
Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's Comprehensive Plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
See attached Exhibit A for legal description; US 19 Regional
Center (US 19-
RC)& Water
(ANX2019-01002)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9240-19.
Ordinance No. 9241-19
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
Case: ANX2019-01002, 17-29-16-00000-410-0100
UNPLATTED UPLAND & SUBM LAND LYING S OF LOT 18 OF WM BROWN'S SUB OF BAYVIEW DESC FROM
NE COR OF SE 1/4 OF SEC 17 TH S01DW 927FT (S) TO SE COR OF SD LOT 18 FOR POB TH S01DW 375FT(S)
TO PNT 1298.44FT S OF E/W 1/2 SEC C/L TH N89DW 194.7 FT TH N01DE 372FT(S) TO SW COR OF SD LOT
18 TH E'LY 194.7FT TO POB CONT 1.68AC (C)
Exhibit B
PROPOSED FUTURE LAND USE MAP
Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002
Site: Unaddressed (0) Gulf to Bay Boulevard
Property
Size(Acres):
ROW (Acres):
1.68
Land Use Zoning
PIN: 17-29-16-00000-410-0100
From : Residential Low
Medium (RLM) Residential Mobile
Home (RMH)
Atlas Page: 300B To: US 19 – Regional
Center (US 19-RC) &
Water
US 19 & Preservation
(P)
7 4.34
ROAD R.O.W.
49824
5 3 8 9 2
83106
3
5
6
7 4
5
4
5
6
7
8
9
10
11
32/01
32/02
4.78
32/03
32/04
32/05GOVT LOT 173353
114/052
1.16
41/02 41/01
5.07 1.68 AC(C)AC(C)
AC(C)AC(C)
AC(C)
AC(C)
1
3
2
1
3
2
1
1
I
I
WATER
WATER
I
I
R/OS
US 19-RC
I
US 19-RCUS 19-RC
US 19-RC
BAYVI
EW AVE
C R 3 1 GULF-TO-BAY BLVD
ROGERS ST WEST AVE MEADOW LARK LN BAY ST SOUTH AVE 30602975296329912951303529912961-Not to Scale--Not a Survey-Rev. 1/22/2019
Old Tampa Bay
LOCATION MAP
Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002
Site: Unaddressed (0) Gulf to Bay Boulevard
Property
Size(Acres):
ROW (Acres):
1.68
Land Use Zoning
PIN: 17-29-16-00000-410-0100
From : Residential Low
Medium (RLM) Residential Mobile
Home (RMH)
Atlas Page: 300B To: US 19 – Regional
Center (US 19-RC)
Water
US 19 & Preservation
(P) BAYSI
DE BRG
GULF-TO-BAY BLVD BAYVI
EW AVE
C R 3 1 CAROLINA AVE BAY ST EAST AVE WEST AVE ^
PROJECT
SITE -Not to Scale--Not a Survey-Rev. 1/18/2019
Old Tampa Bay
AERIAL PHOTOGRAPH
Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002
Site: Unaddressed (0) Gulf to Bay Boulevard
Property
Size(Acres):
ROW (Acres):
1.68
Land Use Zoning
PIN: 17-29-16-00000-410-0100
From : Residential Low
Medium (RLM) Residential Mobile
Home (RMH)
Atlas Page: 300B To: US 19 – Regional
Center (US 19-RC)
Water
US 19 & Preservation
(P) BAYVI
EW AVE
BAYVI
EW AVE
C R 3 1 C R 3 1 GULF-TO-BAY BLVD GULF-TO-BAY BLVD
ROGERS ST ROGERS ST EAST AVE EAST AVE WEST AVE WEST AVE MEADOW LARK LN MEADOW LARK LN BAY ST BAY ST SOUTH AVE SOUTH AVE -Not to Scale--Not a Survey-Rev. 1/18/2019
Old Tampa BayOld Tampa Bay
EXISTING SURROUNDING USES MAP
Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002
Site: Unaddressed (0) Gulf to Bay Boulevard
Property
Size(Acres):
ROW (Acres):
1.68
Land Use Zoning
PIN: 17-29-16-00000-410-0100
From : Residential Low
Medium (RLM) Residential Mobile
Home (RMH)
Atlas Page: 300B To: US 19 – Regional
Center (US 19-RC)
Water
US 19 & Preservation
(P)
7 4.34
ROAD R.O.W.
49824
5 3 8 9 2
83106
3
5
6
7 4
5
4
5
6
7
8
9
10
11
32/01
32/02
4.78
32/03
32/04
32/05GOVT LOT 173353
114/052
1.16
41/02 41/01
5.07 1.68 AC(C)AC(C)
AC(C)AC(C)
AC(C)
AC(C)
1
3
2
1
3
2
1
1
BAYVI
EW AVE
C R 3 1 GULF-TO-BAY BLVD
ROGERS ST EAST AVE WEST AVE MEADOW LARK LN BAY ST SOUTH AVE 30602975296329912951303529912961-Not to Scale--Not a Survey-Rev. 1/18/2019
Old Tampa BayMobile Home Park Place of Worship Place of
Worship
Park Commercial
ANX2019-01002
Wilder Corporation of Delaware
Unaddressed Gulf to Bay Boulevard
View looking south at subject property, Unaddressed Gulf to Bay
Boulevard
View looking southwest of the subject property
View looking southeast of the subject property
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9242-19 2nd rdg
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 12.11
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9242-19 on second reading, amending the Zoning Atlas of the city by zoning
certain unaddressed real property located approximately 820 feet south of Gulf to Bay
Boulevard between 2991 Gulf to Bay Boulevard and Old Tampa Bay, Clearwater, Florida
33759, upon annexation into the City of Clearwater, as US 19 (US 19) and Preservation (P).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
Ordinance No. 9242-19
ORDINANCE NO. 9242-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN UNADDRESSED REAL PROPERTY
LOCATED APPROXIMATELY 820 FEET SOUTH OF GULF
TO BAY BOULEVARD BETWEEN 2991 GULF TO BAY
BOULEVARD AND OLD TAMPA BAY IN CLEARWATER,
FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS US 19 (US 19) AND PRESERVATION
(P) DISTRICTS; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's
Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning
Atlas of the City is amended, as follows:
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9240-19.
Property Zoning District
See attached Exhibit A for legal description; US 19 (US 19) & Preservation
(P)
(ANX2019-01002)
Ordinance No. 9242-19
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
Case: ANX2019-01002, 17-29-16-00000-410-0100
UNPLATTED UPLAND & SUBM LAND LYING S OF LOT 18 OF WM BROWN'S SUB OF BAYVIEW DESC FROM
NE COR OF SE 1/4 OF SEC 17 TH S01DW 927FT (S) TO SE COR OF SD LOT 18 FOR POB TH S01DW 375FT(S)
TO PNT 1298.44FT S OF E/W 1/2 SEC C/L TH N89DW 194.7 FT TH N01DE 372FT(S) TO SW COR OF SD LOT
18 TH E'LY 194.7FT TO POB CONT 1.68AC (C)
Exhibit B
PROPOSED ZONING MAP
Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002
Site: Unaddressed (0) Gulf to Bay Boulevard
Property
Size(Acres):
ROW (Acres):
1.68
Land Use Zoning
PIN: 17-29-16-00000-410-0100
From : Residential Low
Medium (RLM) Residential Mobile
Home (RMH)
Atlas Page: 300B To: US 19 – Regional
Center (US 19-RC) &
Water
US 19 & Preservation
(P)
7 4.34
ROAD R.O.W.
49824
5 3 8 9 2
83106
3
5
6
7 4
5
4
5
6
7
8
9
10
11
32/01
32/02
4.78
32/03
32/04
32/05GOVT LOT 173353
114/052
1.16
41/02 41/01
5.07 1.68 AC(C)AC(C)
AC(C)AC(C)
AC(C)
AC(C)
1
3
2
1
3
2
1
1
BAYVI
EW AVE
C R 3 1 GULF-TO-BAY BLVD
ROGERS ST EAST AVE WEST AVE MEADOW LARK LN BAY ST SOUTH AVE 3060297529632991295130352991I
US 19
P
P
OS/R C2961
LMDR -Not to Scale--Not a Survey-Rev. 1/22/2019
Old Tampa Bay
LOCATION MAP
Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002
Site: Unaddressed (0) Gulf to Bay Boulevard
Property
Size(Acres):
ROW (Acres):
1.68
Land Use Zoning
PIN: 17-29-16-00000-410-0100
From : Residential Low
Medium (RLM) Residential Mobile
Home (RMH)
Atlas Page: 300B To: US 19 – Regional
Center (US 19-RC)
Water
US 19 & Preservation
(P) BAYSI
DE BRG
GULF-TO-BAY BLVD BAYVI
EW AVE
C R 3 1 CAROLINA AVE BAY ST EAST AVE WEST AVE ^
PROJECT
SITE -Not to Scale--Not a Survey-Rev. 1/18/2019
Old Tampa Bay
AERIAL PHOTOGRAPH
Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002
Site: Unaddressed (0) Gulf to Bay Boulevard
Property
Size(Acres):
ROW (Acres):
1.68
Land Use Zoning
PIN: 17-29-16-00000-410-0100
From : Residential Low
Medium (RLM) Residential Mobile
Home (RMH)
Atlas Page: 300B To: US 19 – Regional
Center (US 19-RC)
Water
US 19 & Preservation
(P) BAYVI
EW AVE
BAYVI
EW AVE
C R 3 1 C R 3 1 GULF-TO-BAY BLVD GULF-TO-BAY BLVD
ROGERS ST ROGERS ST EAST AVE EAST AVE WEST AVE WEST AVE MEADOW LARK LN MEADOW LARK LN BAY ST BAY ST SOUTH AVE SOUTH AVE -Not to Scale--Not a Survey-Rev. 1/18/2019
Old Tampa BayOld Tampa Bay
EXISTING SURROUNDING USES MAP
Owner(s): Wilder Corporation of Delaware Case: ANX2019-01002
Site: Unaddressed (0) Gulf to Bay Boulevard
Property
Size(Acres):
ROW (Acres):
1.68
Land Use Zoning
PIN: 17-29-16-00000-410-0100
From : Residential Low
Medium (RLM) Residential Mobile
Home (RMH)
Atlas Page: 300B To: US 19 – Regional
Center (US 19-RC)
Water
US 19 & Preservation
(P)
7 4.34
ROAD R.O.W.
49824
5 3 8 9 2
83106
3
5
6
7 4
5
4
5
6
7
8
9
10
11
32/01
32/02
4.78
32/03
32/04
32/05GOVT LOT 173353
114/052
1.16
41/02 41/01
5.07 1.68 AC(C)AC(C)
AC(C)AC(C)
AC(C)
AC(C)
1
3
2
1
3
2
1
1
BAYVI
EW AVE
C R 3 1 GULF-TO-BAY BLVD
ROGERS ST EAST AVE WEST AVE MEADOW LARK LN BAY ST SOUTH AVE 30602975296329912951303529912961-Not to Scale--Not a Survey-Rev. 1/18/2019
Old Tampa BayMobile Home Park Place of Worship Place of
Worship
Park Commercial
ANX2019-01002
Wilder Corporation of Delaware
Unaddressed Gulf to Bay Boulevard
View looking south at subject property, Unaddressed Gulf to Bay
Boulevard
View looking southwest of the subject property
View looking southeast of the subject property
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9243-19 2nd rdg
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 12.12
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9243-19 on second reading, annexing certain real properties whose post
office addresses are 3046 Merrill Avenue, 3035 Terrace View Lane, 3050 Glen Oak Avenue
North, 3012 and 3020 Lake Vista Drive, 3023 Grand View Avenue and 3077 Hoyt Avenue, all
within Clearwater, Florida 33759, into the corporate limits of the city and redefining the
boundary lines of the city to include said addition.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
Ordinance No. 9243-19
ORDINANCE NO. 9243-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTIES
LOCATED GENERALLY NORTH OF DREW STREET,
SOUTH OF SR 590 AND WITHIN 1/4 MILE WEST OF
NORTH MCMULLEN BOOTH ROAD, WHOSE POST
OFFICE ADDRESSES ARE 3046 MERRILL AVENUE, 3035
TERRACE VIEW LANE, 3050 GLEN OAK AVENUE NORTH,
3012 AND 3020 LAKE VISTA DRIVE, 3023 GRAND VIEW
AVENUE AND 3077 HOYT AVENUE, ALL WITHIN
CLEARWATER, FLORIDA 33759 INTO THE CORPORATE
LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY
LINES OF THE CITY TO INCLUDE SAID ADDITIONS;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owners of the real properties described herein and depicted on the
map attached hereto as Exhibit B have petitioned the City of Clearwater to annex the
properties into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described properties are hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
See attached Exhibit A for Legal Descriptions.
(ANX2019-01003)
The map attached as Exhibit B are hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 9243-19
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ANX2019‐01003
=========================================================================================
No. Parcel ID Lot No., Block No. Address
1. 09-29-16-45126-001-0120 Lot 12, Block A 3046 Merrill Avenue 2. 09-29-16-45126-002-0100 Lot 10, Block B 3035 Terrace View Lane 3. 09-29-16-45126-003-0160 Lot 16, Block C 3050 Glen Oak Avenue North 4. 09-29-16-45126-005-0080 Lot 8, Block E 3020 Lake Vista Drive 5. 09-29-16-45126-006-0040 Lot 4 and a portion of Lot 5, Block F 3012 Lake Vista Drive as further described in that certain deed recorded in the Official Records of Pinellas County, Florida at Book 19201, Page 1822. 6. 09-29-16-45126-008-0020 Lot 2, Block H 3023 Grand View Avenue
The above in KAPOK TERRACE, as recorded in PLAT BOOK 36, PAGE 14 AND 15, of the Public Records of Pinellas County, Florida.
No. Parcel ID Lot No., Block No. Address
7. 09-29-16-45144-010-0020 Lot 2, Block J 3077 Hoyt Avenue
The above in KAPOK TERRACE FIRST ADDITION, as recorded in PLAT BOOK 49, PAGE 48, of the Public Records
of Pinellas County, Florida.
Exhibit B
41/01
1.2
29 30
31 32 33 34 35 36 37 38
LAKE LOUISE
LAKE
LOUISE
LAKE
CAROL
88245
20808
05310
45144
82890
45126
05311
C
E
F C
D
G
B
AH
O
J
I
234
5
6
7
8
9
10
11
1213141516171819202122232425
1
2
3
456
(7)
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
1
2 3
4
5
6
7
8
9101112
13
2345678910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11
12 13
14 15 16 17
234567891
1
2
11
1 2 3 4 5
1213141516
17 18 19 20 21
2829303132
33 34 35 36 37
44
45
52
54
53
A
B C D E F
MN
(14)
1 2 3 4 5 6
7
8
9 10 11 12
1 2
3
32/01
31/01
5
33/02
1.4
34/02
1.4
33/01
1.57
AC(C)
AC(C)
AC(C)
AC(C)
AC(C)MOSS AVE MERRILL AVE
HOYT AVE N McMULLEN BOOTH RD GRAND VIEW AVE
LAKE VISTA DR
GLEN OAK AVE N
WOLFE RD
TERRACE VIEW LN GLEN OAK AVE ETHOMAS RD
SAN MATEO ST
SAN BERNADINO ST
601
511510
600
920
7 1 2
906
917
918
8 0 6
900
923
924
800
3006300330003012302630253018299830012950505
912
906
807
801
701
602
809
8 0 1
910
607
911
901
916
707
904
915
914907
815
8 0 0
501
808
911
932
908
405
70 8
30773059307730063112301330523041303030493107301931133070307030063013312530413124304130713041307030413047303130553046311931083052311630123047307630463117304130653047307630363025306130353042301030233040302030723001312531133081300731213046303030313019311930363080305330603044311830243034302930123018304030743000311330253058300630243065306430533063304730523047307131203046311130003064310431023040312430533076305930593007305830353109304830693021312630123040307530533035311431003058303030773024303530573064307130403108305031123065-Not to Scale--Not a Survey-Rev. 1/16/2019
PROPOSED ANNEXATION
Owner(s): Multiple Owners Case: ANX2019-01003
Site: Multiple Properties (7)
Property
Size(Acres):
ROW
(Acres):
1.537
Land Use Zoning PIN: See Attached
From : Residential Low
(RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low
(RL) Low Medium
Density Residential
DREW ST MOSS AVE N McMULLEN BOOTH RD MADERA AVE MERRILL AVE
CHAMBLEE LN
HOYT AVE
GRAND VIEW AVE
BORDEAUX LN
WOLFE RD
LAKE VISTA DR
SAN JOSE ST GLEN OAK AVE N
THOMAS RD
SAN PEDRO ST
SAN MATEO ST CALAIS LN TERRACE VIEW LN SAN BERNADINO ST
SAN MATEO ST
^-Not to Scale--Not a Survey-^^
^
^
^
^
Rev. 1/16/2019
LOCATION MAP
Owner(s): Multiple Owners Case: ANX2019-01003
Site: Multiple Properties (7)
Property
Size(Acres):
ROW (Acres):
1.537
Land Use Zoning
PIN: See Attached
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL) Low Medium
Density Residential
MOSS AVE MOSS AVE MERRILL AVE MERRILL AVE
HOYT AVE HOYT AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD GRAND VIEW AVE GRAND VIEW AVE
LAKE VISTA DR LAKE VISTA DR
GLEN OAK AVE NGLEN OAK AVE N
WOLFE RD WOLFE RD
TERRACE VIEW LN TERRACE VIEW LN GLEN OAK AVE EGLEN OAK AVE ETHOMAS RD THOMAS RD
SAN MATEO ST SAN MATEO ST
SAN BERNADINO ST SAN BERNADINO ST -Not to Scale--Not a Survey-Rev. 1/16/2019
AERIAL PHOTOGRAPH
Owner(s): Multiple Owners Case: ANX2019-01003
Site: Multiple Properties (7)
Property
Size(Acres):
ROW (Acres):
1.537
Land Use Zoning
PIN: See Attached
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL) Low Medium
Density Residential
41/01
1.2
29 30 31 32 33 34 35 36 37 38
LAKE LOUISE
LAKE
LOUISE
LAKE
CAROL
88245
20808
05310
45144
82890
45126
05311
C
E
F C
D
G
B
AH
O
J
I
234
5
6
7
8
9
10
11
1213141516171819202122232425
1
2
3
456
(7)
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
1
2 3
4
5
6
7
8
9101112
13
2345678910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11 12 13 14 15 16 17
234567891
1
2
11
1 2 3 4 5
1213141516
17 18 19 20 21
2829303132
33 34 35 36 37
4
44
45
52
54
5
53
A
B C D E F
MN
(14)
1 2 3 4 5 6
7 8 9 10 11 12
1 2
3
32/01
31/01
5
33/02
1.4
34/02
1.4
33/01
1.57
AC(C)
AC(C)
AC(C)
AC(C)
AC(C)MOSS AVE MERRILL AVE
HOYT AVE N McMULLEN BOOTH RD GRAND VIEW AVE
LAKE VISTA DR
GLEN OAK AVE N
WOLFE RD
TERRACE VIEW LN GLEN OAK AVE ETHOMAS RD
SAN MATEO ST
SAN BERNADINO ST
601
511510
600
920
7 1 2
906
917
918
8 0 6
900
923
924
800
3006300330003012302630253018299830012950505
912
906
421
807
801
701
602
809
8 0 1
910
607
911
901
916
707
904
915
914907
815
8 0 0
501
808
911
932
908
405
70 8
30773059307730063112301330523041303030493107301931133070307030063013312530413124304130713041307030413047303130553046311931083052311630123047307630463117304130653047307630363025306130353042301030233040302030723001312531133081300731213046303030313019311930363080305330603044311830243034302930123018304030743000311330253058300630243065306430533063304730523047307131203046311130003064310431023040312430533076305930593007305830353109304830693021312630123040307530533035311431003058303030773024303530573064307130403108305031123065-Not to Scale--Not a Survey-Rev. 1/16/2019
EXISTING SURROUNDING USES MAP
Owner(s): Multiple Owners Case: ANX2019-01003
Site: Multiple Properties (7)
Property
Size(Acres):
ROW (Acres):
1.537
Land Use Zoning
PIN: See Attached
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL) Low Medium
Density Residential
Single Family Residential
Single Family Residential
View looking north at the subject property, 3012 Lake Vista Dr. East of the subject property
West of the subject property South of the subject property, across Lake Vista Drive
ANX2019-01003
David & Melody Seabrooks
3012 Lake Vista Drive
View looking westerly along Lake Vista Drive View looking easterly along Lake Vista Drive
View looking north at the subject property, 3020 Lake Vista Dr. East of the subject property
West of the subject property South of the subject property, across Lake Vista Drive
ANX2019-01003
Michael Good
3020 Lake Vista Drive
View looking westerly along Lake Vista Drive View looking easterly along Lake Vista Drive
View looking south at the subject property, 3023 Grand View Av. West of the subject property
East of the subject property North of the subject property, across Grand View Avenue
ANX2019-01003
Joyce I. Young
3023 Grand View Avenue
View looking easterly along Grand View Avenue View looking westerly along Grand View Avenue
View looking south at the subject property, 3035 Terrace View Lane West of the subject property
East of the subject property North of the subject property, across Terrace View Lane
ANX2019-01003
Daisy Renee Schulz
3035 Terrace View Lane
View looking easterly along Terrace View Lane View looking westerly along Terrace View Lane
View looking north at the subject property, 3046 Merrill Ave. East of the subject property
West of the subject property South of the subject property, across Merrill Avenue
ANX2019-01003
Greg L. Benjamin
3046 Merrill Avenue
View looking easterly along Merrill Avenue View looking westerly along Merrill Avenue
View looking north at the subject property, 3050 Glen Oak Avenue N.East of the subject property
West of the subject property South of the subject property, across Glen Oak Avenue N.
ANX2019-01003
Sarah Elizabeth Williamson
3050 Glen Oak Avenue North
View looking easterly along Glen Oak Avenue N. View looking westerly along Glen Oak Avenue N.
View looking south at the subject property, 3077 Hoyt Avenue West of the subject property
East of the subject property North of the subject property, across Hoyt Avenue
ANX2019-01003
David Whitley
3077 Hoyt Avenue
View looking easterly along Hoyt Avenue View looking westerly along Hoyt Avenue
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9244-19 2nd rdg
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 12.13
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9244-19 on second reading, amending the future land use plan element of the
Comprehensive Plan of the city to designate the land use for certain real properties whose post
office addresses are 3046 Merrill Avenue, 3035 Terrace View Lane, 3050 Glen Oak Avenue
North, 3012 and 3020 Lake Vista Drive, 3023 Grand View Avenue and 3077 Hoyt Avenue, all
within Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential
Low (RL).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
Ordinance No. 9244-19
ORDINANCE NO. 9244-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT
OF THE COMPREHENSIVE PLAN OF THE CITY, TO
DESIGNATE THE LAND USE FOR CERTAIN REAL
PROPERTIES LOCATED GENERALLY NORTH OF DREW
STREET, SOUTH OF SR 590 AND WITHIN 1/4 MILE WEST
OF NORTH MCMULLEN BOOTH ROAD, WHOSE POST
OFFICE ADDRESSES ARE 3046 MERRILL AVENUE,
3035 TERRACE VIEW LANE, 3050 GLEN OAK AVENUE
NORTH, 3012 AND 3020 LAKE VISTA DRIVE, 3023
GRAND VIEW AVENUE AND 3077 HOYT AVENUE, ALL
WITHIN CLEARWATER, FLORIDA 33759, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
RESIDENTIAL LOW (RL); PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the amendment to the Future Land Use Element of the
Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's Comprehensive Plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Properties Land Use
Category
See attached Exhibit A for Legal
Descriptions.
Residential Low
(RL)
(ANX2019-01003)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9243-19.
Ordinance No. 9244-19
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ANX2019‐01003
=========================================================================================
No. Parcel ID Lot No., Block No. Address
1. 09-29-16-45126-001-0120 Lot 12, Block A 3046 Merrill Avenue 2. 09-29-16-45126-002-0100 Lot 10, Block B 3035 Terrace View Lane 3. 09-29-16-45126-003-0160 Lot 16, Block C 3050 Glen Oak Avenue North 4. 09-29-16-45126-005-0080 Lot 8, Block E 3020 Lake Vista Drive 5. 09-29-16-45126-006-0040 Lot 4 and a portion of Lot 5, Block F 3012 Lake Vista Drive as further described in that certain deed recorded in the Official Records of Pinellas County, Florida at Book 19201, Page 1822. 6. 09-29-16-45126-008-0020 Lot 2, Block H 3023 Grand View Avenue
The above in KAPOK TERRACE, as recorded in PLAT BOOK 36, PAGE 14 AND 15, of the Public Records of Pinellas County, Florida.
No. Parcel ID Lot No., Block No. Address
7. 09-29-16-45144-010-0020 Lot 2, Block J 3077 Hoyt Avenue
The above in KAPOK TERRACE FIRST ADDITION, as recorded in PLAT BOOK 49, PAGE 48, of the Public Records
of Pinellas County, Florida.
Exhibit B
41/01
1.2
29 30 31 32 33 34 35 36 37 38
LAKE LOUISE
LAKE
LOUISE
LAKE
CAROL
88245
20808
05310
45144
82890
45126
05311
C
E
F C
D
G
B
AH
O
J
I
234
5
6
7
8
9
10
11
1213141516171819202122232425
1
2
3
456
(7)
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
1
2 3
4
5
6
7
8
9101112
13
2345678910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11 12 13 14 15 16 17
234567891
1
2
11
1 2 3 4 5
1213141516
17 18 19 20 21
2829303132
33 34 35 36 37
4
44
45
52
54
5
53
A
B C D E F
MN
(14)
1 2 3 4 5 6
7 8 9 10 11 12
1 2
3
32/01
31/01
5
33/02
1.4
34/02
1.4
33/01
1.57
AC(C)
AC(C)
AC(C)
AC(C)
AC(C)
RL
RL
CG
RL
RL
RL
P
R/OS
R/OS
RH
CG
RU
RU
R/OS
R/OSMOSS AVE MERRILL AVE
HOYT AVE N McMULLEN BOOTH RD GRAND VIEW AVE
LAKE VISTA DR
GLEN OAK AVE N
TERRACE VIEW LN GLEN OAK AVE ETHOMAS RD
SAN MATEO ST
601
511510
600
7 1 2
421
801
906
809
8 0 1
917
918
8 0 6
900
815
911
932
800
3006301330063003300030123118302430263025301829982950505
920
912
906
807
701
602
910
607
911
901
916
707
904
915
914907
8 0 0
501
923
808
908
405
924
708
30773059307731123013305230413030304931073019311330703070300631253041312430413071304130703041304730313055304631193108305231163012304730763046311730413065304730763036302530613035304230103023304030203072300131253113308130073121304630303031301931193036308030533060304430343029301230183040307430003113302530583006302430653064305330633047305230473071312030463111300030643104310230403124305330763059305930073058303531093048306930013021312630123040307530533035311431003058303030773024303530573064307130403108305031123065-Not to Scale--Not a Survey-Rev. 1/16/2019
PROPOSED FUTURE LAND USE MAP
Owner(s): Multiple Owners Case: ANX2019-01003
Site: Multiple Properties (7)
Property
Size(Acres):
ROW (Acres):
1.537
Land Use Zoning
PIN: See Attached
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL) Low Medium
Density Residential
DREW ST MOSS AVE N McMULLEN BOOTH RD MADERA AVE MERRILL AVE
CHAMBLEE LN
HOYT AVE
GRAND VIEW AVE
BORDEAUX LN
WOLFE RD
LAKE VISTA DR
SAN JOSE ST GLEN OAK AVE N
THOMAS RD
SAN PEDRO ST
SAN MATEO ST CALAIS LN TERRACE VIEW LN SAN BERNADINO ST
SAN MATEO ST
^-Not to Scale--Not a Survey-^^
^
^
^
^
Rev. 1/16/2019
LOCATION MAP
Owner(s): Multiple Owners Case: ANX2019-01003
Site: Multiple Properties (7)
Property
Size(Acres):
ROW (Acres):
1.537
Land Use Zoning
PIN: See Attached
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL) Low Medium
Density Residential
MOSS AVE MOSS AVE MERRILL AVE MERRILL AVE
HOYT AVE HOYT AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD GRAND VIEW AVE GRAND VIEW AVE
LAKE VISTA DR LAKE VISTA DR
GLEN OAK AVE NGLEN OAK AVE N
WOLFE RD WOLFE RD
TERRACE VIEW LN TERRACE VIEW LN GLEN OAK AVE EGLEN OAK AVE ETHOMAS RD THOMAS RD
SAN MATEO ST SAN MATEO ST
SAN BERNADINO ST SAN BERNADINO ST -Not to Scale--Not a Survey-Rev. 1/16/2019
AERIAL PHOTOGRAPH
Owner(s): Multiple Owners Case: ANX2019-01003
Site: Multiple Properties (7)
Property
Size(Acres):
ROW (Acres):
1.537
Land Use Zoning
PIN: See Attached
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL) Low Medium
Density Residential
41/01
1.2
29 30 31 32 33 34 35 36 37 38
LAKE LOUISE
LAKE
LOUISE
LAKE
CAROL
88245
20808
05310
45144
82890
45126
05311
C
E
F C
D
G
B
AH
O
J
I
234
5
6
7
8
9
10
11
1213141516171819202122232425
1
2
3
456
(7)
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
1
2 3
4
5
6
7
8
9101112
13
2345678910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11 12 13 14 15 16 17
234567891
1
2
11
1 2 3 4 5
1213141516
17 18 19 20 21
2829303132
33 34 35 36 37
4
44
45
52
54
5
53
A
B C D E F
MN
(14)
1 2 3 4 5 6
7 8 9 10 11 12
1 2
3
32/01
31/01
5
33/02
1.4
34/02
1.4
33/01
1.57
AC(C)
AC(C)
AC(C)
AC(C)
AC(C)MOSS AVE MERRILL AVE
HOYT AVE N McMULLEN BOOTH RD GRAND VIEW AVE
LAKE VISTA DR
GLEN OAK AVE N
WOLFE RD
TERRACE VIEW LN GLEN OAK AVE ETHOMAS RD
SAN MATEO ST
SAN BERNADINO ST
601
511510
600
920
7 1 2
906
917
918
8 0 6
900
923
924
800
3006300330003012302630253018299830012950505
912
906
421
807
801
701
602
809
8 0 1
910
607
911
901
916
707
904
915
914907
815
8 0 0
501
808
911
932
908
405
70 8
30773059307730063112301330523041303030493107301931133070307030063013312530413124304130713041307030413047303130553046311931083052311630123047307630463117304130653047307630363025306130353042301030233040302030723001312531133081300731213046303030313019311930363080305330603044311830243034302930123018304030743000311330253058300630243065306430533063304730523047307131203046311130003064310431023040312430533076305930593007305830353109304830693021312630123040307530533035311431003058303030773024303530573064307130403108305031123065-Not to Scale--Not a Survey-Rev. 1/16/2019
EXISTING SURROUNDING USES MAP
Owner(s): Multiple Owners Case: ANX2019-01003
Site: Multiple Properties (7)
Property
Size(Acres):
ROW (Acres):
1.537
Land Use Zoning
PIN: See Attached
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL) Low Medium
Density Residential
Single Family Residential
Single Family Residential
View looking north at the subject property, 3012 Lake Vista Dr. East of the subject property
West of the subject property South of the subject property, across Lake Vista Drive
ANX2019-01003
David & Melody Seabrooks
3012 Lake Vista Drive
View looking westerly along Lake Vista Drive View looking easterly along Lake Vista Drive
View looking north at the subject property, 3020 Lake Vista Dr. East of the subject property
West of the subject property South of the subject property, across Lake Vista Drive
ANX2019-01003
Michael Good
3020 Lake Vista Drive
View looking westerly along Lake Vista Drive View looking easterly along Lake Vista Drive
View looking south at the subject property, 3023 Grand View Av. West of the subject property
East of the subject property North of the subject property, across Grand View Avenue
ANX2019-01003
Joyce I. Young
3023 Grand View Avenue
View looking easterly along Grand View Avenue View looking westerly along Grand View Avenue
View looking south at the subject property, 3035 Terrace View Lane West of the subject property
East of the subject property North of the subject property, across Terrace View Lane
ANX2019-01003
Daisy Renee Schulz
3035 Terrace View Lane
View looking easterly along Terrace View Lane View looking westerly along Terrace View Lane
View looking north at the subject property, 3046 Merrill Ave. East of the subject property
West of the subject property South of the subject property, across Merrill Avenue
ANX2019-01003
Greg L. Benjamin
3046 Merrill Avenue
View looking easterly along Merrill Avenue View looking westerly along Merrill Avenue
View looking north at the subject property, 3050 Glen Oak Avenue N.East of the subject property
West of the subject property South of the subject property, across Glen Oak Avenue N.
ANX2019-01003
Sarah Elizabeth Williamson
3050 Glen Oak Avenue North
View looking easterly along Glen Oak Avenue N. View looking westerly along Glen Oak Avenue N.
View looking south at the subject property, 3077 Hoyt Avenue West of the subject property
East of the subject property North of the subject property, across Hoyt Avenue
ANX2019-01003
David Whitley
3077 Hoyt Avenue
View looking easterly along Hoyt Avenue View looking westerly along Hoyt Avenue
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9245-19 2nd rdg
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 12.14
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9245-19 on second reading, amending the Zoning Atlas of the city by zoning
certain real properties whose post office addresses are 3046 Merrill Avenue, 3035 Terrace
View Lane, 3050 Glen Oak Avenue North, 3012 and 3020 Lake Vista Drive, 3023 Grand View
Avenue and 3077 Hoyt Avenue, all within Clearwater, Florida 33759, upon annexation into the
City of Clearwater, as Low Medium Density Residential (LMDR).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
Ordinance No. 9245-19
ORDINANCE NO. 9245-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTIES LOCATED
GENERALLY NORTH OF DREW STREET, SOUTH OF SR
590 AND WITHIN 1/4 MILE WEST OF NORTH MCMULLEN
BOOTH ROAD, WHOSE POST OFFICE ADDRESSES ARE
3046 MERRILL AVENUE, 3035 TERRACE VIEW LANE,
3050 GLEN OAK AVENUE NORTH, 3012 AND 3020 LAKE
VISTA DRIVE, 3023 GRAND VIEW AVENUE AND 3077
HOYT AVENUE, ALL WITHIN CLEARWATER, FLORIDA
33759, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL
(LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's
Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described properties located in Pinellas County, Florida,
are hereby zoned as indicated upon annexation into the City of Clearwater, and the
Zoning Atlas of the City is amended, as follows:
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9243-19.
Property Zoning District
See attached Exhibit A for Legal
Descriptions
Low Medium Density Residential
(LMDR)
(ANX2019-01003)
Ordinance No. 9245-19
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
LEGAL DESCRIPTIONS
ANX2019‐01003
=========================================================================================
No. Parcel ID Lot No., Block No. Address
1. 09-29-16-45126-001-0120 Lot 12, Block A 3046 Merrill Avenue 2. 09-29-16-45126-002-0100 Lot 10, Block B 3035 Terrace View Lane 3. 09-29-16-45126-003-0160 Lot 16, Block C 3050 Glen Oak Avenue North 4. 09-29-16-45126-005-0080 Lot 8, Block E 3020 Lake Vista Drive 5. 09-29-16-45126-006-0040 Lot 4 and a portion of Lot 5, Block F 3012 Lake Vista Drive as further described in that certain deed recorded in the Official Records of Pinellas County, Florida at Book 19201, Page 1822. 6. 09-29-16-45126-008-0020 Lot 2, Block H 3023 Grand View Avenue
The above in KAPOK TERRACE, as recorded in PLAT BOOK 36, PAGE 14 AND 15, of the Public Records of Pinellas County, Florida.
No. Parcel ID Lot No., Block No. Address
7. 09-29-16-45144-010-0020 Lot 2, Block J 3077 Hoyt Avenue
The above in KAPOK TERRACE FIRST ADDITION, as recorded in PLAT BOOK 49, PAGE 48, of the Public Records
of Pinellas County, Florida.
Exhibit B
41/01
1.2
29 30 31 32 33 34 35 36 37 38
LAKE LOUISE
LAKE
LOUISE
LAKE
CAROL
88245
20808
05310
45144
82890
45126
05311
C
E
F C
D
G
B
AH
O
J
I
234
5
6
7
8
9
10
11
1213141516171819202122232425
1
2
3
456
(7)
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
1
2 3
4
5
6
7
8
9101112
13
2345678910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11 12 13 14 15 16 17
234567891
1
2
11
1 2 3 4 5
1213141516
17 18 19 20 21
2829303132
33 34 35 36 37
4
44
45
52
54
5
53
A
B C D E F
MN
(14)
1 2 3 4 5 6
7 8 9 10 11 12
1 2
3
32/01
31/01
5
33/02
1.4
34/02
1.4
33/01
1.57
AC(C)
AC(C)
AC(C)
AC(C)
AC(C)MOSS AVE MERRILL AVE
HOYT AVE N McMULLEN BOOTH RD GRAND VIEW AVE
LAKE VISTA DR
GLEN OAK AVE N
TERRACE VIEW LN GLEN OAK AVE ETHOMAS RD
SAN MATEO ST LMDR
C
OS/R
P
OS/R
HDR
OS/R
601
511510
600
920
7 1 2
801
906
809
8 0 1
917
918
8 0 6
900
815 923
911
932
405
924
800
3006300630033000301231183024302630253018299830012950LDR
505
912
906
807
701
602
910
607
911
901
916
707
904
915
914907
8 0 0
501
808
908
708
30773059307731123013305230413030304931073019311330703070300630133125304131243041307130413070304130473031305530463119310830523116301230473076304631173041306530473076303630253061303530423010302330403020307230013125311330813007312130463030303130193119303630803053306030443034302930123018304030743000311330253058300630243065306430533063304730523047307131203046311130003064310431023040312430533076305930593007305830353109304830693021312630123040307530533035311431003058303030773024303530573064307130403108305031123065-Not to Scale--Not a Survey-Rev. 1/16/2019
PROPOSED ZONING MAP
Owner(s): Multiple Owners Case: ANX2019-01003
Site: Multiple Properties (7)
Property
Size(Acres):
ROW (Acres):
1.537
Land Use Zoning
PIN: See Attached
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL) Low Medium
Density Residential
DREW ST MOSS AVE N McMULLEN BOOTH RD MADERA AVE MERRILL AVE
CHAMBLEE LN
HOYT AVE
GRAND VIEW AVE
BORDEAUX LN
WOLFE RD
LAKE VISTA DR
SAN JOSE ST GLEN OAK AVE N
THOMAS RD
SAN PEDRO ST
SAN MATEO ST CALAIS LN TERRACE VIEW LN SAN BERNADINO ST
SAN MATEO ST
^-Not to Scale--Not a Survey-^^
^
^
^
^
Rev. 1/16/2019
LOCATION MAP
Owner(s): Multiple Owners Case: ANX2019-01003
Site: Multiple Properties (7)
Property
Size(Acres):
ROW (Acres):
1.537
Land Use Zoning
PIN: See Attached
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL) Low Medium
Density Residential
MOSS AVE MOSS AVE MERRILL AVE MERRILL AVE
HOYT AVE HOYT AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD GRAND VIEW AVE GRAND VIEW AVE
LAKE VISTA DR LAKE VISTA DR
GLEN OAK AVE NGLEN OAK AVE N
WOLFE RD WOLFE RD
TERRACE VIEW LN TERRACE VIEW LN GLEN OAK AVE EGLEN OAK AVE ETHOMAS RD THOMAS RD
SAN MATEO ST SAN MATEO ST
SAN BERNADINO ST SAN BERNADINO ST -Not to Scale--Not a Survey-Rev. 1/16/2019
AERIAL PHOTOGRAPH
Owner(s): Multiple Owners Case: ANX2019-01003
Site: Multiple Properties (7)
Property
Size(Acres):
ROW (Acres):
1.537
Land Use Zoning
PIN: See Attached
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL) Low Medium
Density Residential
41/01
1.2
29 30 31 32 33 34 35 36 37 38
LAKE LOUISE
LAKE
LOUISE
LAKE
CAROL
88245
20808
05310
45144
82890
45126
05311
C
E
F C
D
G
B
AH
O
J
I
234
5
6
7
8
9
10
11
1213141516171819202122232425
1
2
3
456
(7)
1234567
8 9 10 11 12 13 14
123456
7 8 9 10 11
1
2 3
4
5
6
7
8
9101112
13
2345678910
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11 12 13 14 15 16 17
234567891
1
2
11
1 2 3 4 5
1213141516
17 18 19 20 21
2829303132
33 34 35 36 37
4
44
45
52
54
5
53
A
B C D E F
MN
(14)
1 2 3 4 5 6
7 8 9 10 11 12
1 2
3
32/01
31/01
5
33/02
1.4
34/02
1.4
33/01
1.57
AC(C)
AC(C)
AC(C)
AC(C)
AC(C)MOSS AVE MERRILL AVE
HOYT AVE N McMULLEN BOOTH RD GRAND VIEW AVE
LAKE VISTA DR
GLEN OAK AVE N
WOLFE RD
TERRACE VIEW LN GLEN OAK AVE ETHOMAS RD
SAN MATEO ST
SAN BERNADINO ST
601
511510
600
920
7 1 2
906
917
918
8 0 6
900
923
924
800
3006300330003012302630253018299830012950505
912
906
421
807
801
701
602
809
8 0 1
910
607
911
901
916
707
904
915
914907
815
8 0 0
501
808
911
932
908
405
70 8
30773059307730063112301330523041303030493107301931133070307030063013312530413124304130713041307030413047303130553046311931083052311630123047307630463117304130653047307630363025306130353042301030233040302030723001312531133081300731213046303030313019311930363080305330603044311830243034302930123018304030743000311330253058300630243065306430533063304730523047307131203046311130003064310431023040312430533076305930593007305830353109304830693021312630123040307530533035311431003058303030773024303530573064307130403108305031123065-Not to Scale--Not a Survey-Rev. 1/16/2019
EXISTING SURROUNDING USES MAP
Owner(s): Multiple Owners Case: ANX2019-01003
Site: Multiple Properties (7)
Property
Size(Acres):
ROW (Acres):
1.537
Land Use Zoning
PIN: See Attached
From : Residential Low (RL) R-3 Single Family
Residential
Atlas Page: 283A To: Residential Low (RL) Low Medium
Density Residential
Single Family Residential
Single Family Residential
View looking north at the subject property, 3012 Lake Vista Dr. East of the subject property
West of the subject property South of the subject property, across Lake Vista Drive
ANX2019-01003
David & Melody Seabrooks
3012 Lake Vista Drive
View looking westerly along Lake Vista Drive View looking easterly along Lake Vista Drive
View looking north at the subject property, 3020 Lake Vista Dr. East of the subject property
West of the subject property South of the subject property, across Lake Vista Drive
ANX2019-01003
Michael Good
3020 Lake Vista Drive
View looking westerly along Lake Vista Drive View looking easterly along Lake Vista Drive
View looking south at the subject property, 3023 Grand View Av. West of the subject property
East of the subject property North of the subject property, across Grand View Avenue
ANX2019-01003
Joyce I. Young
3023 Grand View Avenue
View looking easterly along Grand View Avenue View looking westerly along Grand View Avenue
View looking south at the subject property, 3035 Terrace View Lane West of the subject property
East of the subject property North of the subject property, across Terrace View Lane
ANX2019-01003
Daisy Renee Schulz
3035 Terrace View Lane
View looking easterly along Terrace View Lane View looking westerly along Terrace View Lane
View looking north at the subject property, 3046 Merrill Ave. East of the subject property
West of the subject property South of the subject property, across Merrill Avenue
ANX2019-01003
Greg L. Benjamin
3046 Merrill Avenue
View looking easterly along Merrill Avenue View looking westerly along Merrill Avenue
View looking north at the subject property, 3050 Glen Oak Avenue N.East of the subject property
West of the subject property South of the subject property, across Glen Oak Avenue N.
ANX2019-01003
Sarah Elizabeth Williamson
3050 Glen Oak Avenue North
View looking easterly along Glen Oak Avenue N. View looking westerly along Glen Oak Avenue N.
View looking south at the subject property, 3077 Hoyt Avenue West of the subject property
East of the subject property North of the subject property, across Hoyt Avenue
ANX2019-01003
David Whitley
3077 Hoyt Avenue
View looking easterly along Hoyt Avenue View looking westerly along Hoyt Avenue
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9266-19 2nd rdg
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 12.15
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9266-19 on second reading, amending the Operating Budget for the Fiscal
Year ending September 30, 2019 to reflect increases and decreases in revenues and
expenditures for the General Fund, Special Development Fund, Special Program Fund, Water
and Sewer Fund, Marine Fund, Parking Fund, General Services Fund, Administrative Services
Fund and Garage Fund.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
Ordinance No. 9266-19
ORDINANCE NO. 9266-19
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2019 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
DEVELOPMENT FUND, SPECIAL PROGRAM FUND, WATER
AND SEWER FUND, MARINE FUND, PARKING FUND,
GENERAL SERVICES FUND, ADMINISTRATIVE SERVICES
FUND, AND GARAGE FUND, AS PROVIDED HEREIN;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2019, for operating
purposes, including debt service, was adopted by Ordinance No. 9194-18; and
WHEREAS, at the First Quarter Review it was found that an increase of $3,714,665 is
necessary for revenues and an increase of $3,171,059 is necessary for expenditures; and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 9194-18 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2018 and ending September 30, 2019 a copy,
of which is on file with the City Clerk, the City Council hereby adopts an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _________________________
PASSED ON SECOND AND FINAL _________________________
READING AND ADOPTED
_______________________________
George N. Cretekos, Mayor
Approved as to form: Attest:
_______________________________ ________________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
First
Quarter
Budgeted Use of Total Amended
Revenues Reserves Revenues Budget
2018/19 2018/19 2018/19 2018/19 Amendments
General Fund:
Ad Valorem Taxes 60,858,200 60,858,200 60,858,200 -
Utility Taxes 15,188,200 15,188,200 15,188,200 -
Local Option, Fuel & Other Taxes 6,649,400 6,649,400 6,649,400 -
Franchise Fees 9,748,000 9,748,000 9,748,000 -
Other Permits & Fees 2,313,500 2,313,500 2,313,500 - Intergovernmental Revenues 23,141,960 23,141,960 23,285,629 143,669
Charges for Services 15,290,960 15,290,960 15,290,960 -
Judgments, Fines & Forfeitures 1,184,000 1,184,000 1,184,000 -
Miscellaneous Revenues 2,375,800 2,375,800 3,918,949 1,543,149
Transfers In 11,100,610 11,100,610 11,100,980 370
Other Financing Sources - - - -
Transfer (to) from Reserves - 288,370 288,370 (697,689) (986,059)
Total, General Fund 147,850,630 288,370 148,139,000 148,840,129 701,129
Special Revenue Funds: Special Development Fund 17,212,750 - 17,212,750 18,148,650 935,900
Special Program Fund 923,050 - 923,050 2,248,878 1,325,828
Local Housing Asst Trust Fund 539,940 - 539,940 539,940 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 88,573,700 15,149,390 103,723,090 103,724,266 1,176
Stormwater Utility Fund 18,854,780 - 18,854,780 18,854,780 -
Solid Waste & Recycling Fund 26,743,600 - 26,743,600 26,743,600 -
Gas Fund 47,617,850 - 47,617,850 47,617,850 - Airpark Fund 325,600 - 325,600 325,600 -
Marine Fund 4,675,460 - 4,675,460 5,035,460 360,000
Clearwater Harbor Marina 815,200 - 815,200 815,200 -
Parking Fund 6,935,540 - 6,935,540 6,935,540 -
Internal Service Funds:
Administrative Services Fund 12,387,530 - 12,387,530 12,387,734 204
General Services Fund 5,561,310 - 5,561,310 5,561,516 206
Garage Fund 19,130,890 1,045,730 20,176,620 20,566,842 390,222
Central Insurance Fund 27,172,480 - 27,172,480 27,172,480 -
Total, All Funds 425,320,310 16,483,490 441,803,800 445,518,465 3,714,665
EXHIBIT A
2018-19 BUDGET REVENUE
Ordinance #9266-19
First
Quarter
Original Amended
Budget Budget2018/19 2018/19 Amendments
General Fund:
City Council 383,990 383,990 -
City Manager's Office 1,087,350 1,087,380 30
City Attorney's Office 1,746,160 1,746,160 -
City Auditor's Office 230,950 230,962 12
CRA Administration 410,030 410,057 27 Economic Development & Housing Svc 1,921,310 1,921,310 -
Engineering 7,991,460 7,991,460 -
Finance 2,584,870 2,585,047 177
Fire 27,641,780 28,449,354 807,574
Human Resources 1,521,310 1,521,386 76
Library 7,439,790 7,439,790 -
Non-Departmental 14,239,940 14,133,125 (106,815)
Official Records & Legislative Svcs 1,123,770 1,123,818 48
Parks & Recreation 29,846,370 29,846,370 - Planning & Development 6,151,040 6,151,040 -
Police 42,351,890 42,351,890 -
Public Communications 1,170,840 1,170,840 -
Public Utilities 296,150 296,150 -
Total, General Fund 148,139,000 148,840,129 701,129
Special Revenue Funds:
Special Development Fund 16,075,130 16,111,030 35,900
Special Program Fund 898,050 2,223,878 1,325,828
Local Housing Asst Trust Fund 539,940 539,940 -
Utility & Other Enterprise Funds:
Water & Sewer Fund 103,723,090 103,724,266 1,176
Stormwater Utility Fund 18,854,780 18,854,780 -
Solid Waste & Recycling Fund 26,273,760 26,273,760 -
Gas Fund 44,708,470 44,708,470 -
Airpark Fund 304,940 304,940 -
Marine Fund 4,395,110 5,015,110 620,000
Clearwater Harbor Marina 815,110 815,110 - Parking Fund 5,395,890 5,492,284 96,394
Internal Service Funds:
Administrative Services Fund 12,223,350 12,223,554 204
General Services Fund 5,561,310 5,561,516 206
Garage Fund 20,176,620 20,566,842 390,222
Central Insurance Fund 27,151,320 27,151,320 -
Total, All Funds 435,235,870 438,406,929 3,171,059
EXHIBIT A (Continued)
2017-18 BUDGET EXPENDITURES
Ordinance #9266-19
First Quarter Budget Review
Fiscal Year 2018-19
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Horne, City Manager
COPIES: Jill Silverboard, Deputy City Manager
Micah Maxwell, Assistant City Manager
Department Directors
SUBJECT: First Quarter Budget Review - Amended City Manager's Annual Budget Report
DATE: March 5, 2019
Attached is the First Quarter Budget Review in accordance with the City Code of Ordinances.
The report is based on the first three months of activity (October 2018 through December 2018) in this fiscal
year. The report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenue and expenditure amendments reflect a net increase of $701,129.
The General Fund expenditure increase at first quarter includes Council approved appropriations of General
Fund reserves which total $557,090. Amendments include $124,005 to fund fiscal year 2018/19 increases
from the IAFF contract; $383,085 to fund the City Hall Move project; and $50,000 to fund the grant to Coast
Guard Auxiliary BE SAFE, Inc. Other amendments to the General Fund include an increase of $143,669 to
Fire Department overtime offset by reimbursement revenue from Pinellas County for Fire/EMS support, and
a net increase of $370 to the departments which received the annual safety award with offsetting revenues
recognized from the Central Insurance Fund.
In addition, revenue is amended to recognize $1,543,149 in surplus land sale revenues from the sale of the
old East Library and Damascus Road properties. Adjusted for revenue and expenditure amendments noted
here, approximately $986,059 is being returned to General Fund reserves at first quarter.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General
Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must be
maintained as a reserve to guard against future emergencies.
With the closing of the year-end 2018 books, and the adjustment to reserves noted above, estimated
General Fund reserves at first quarter are approximately $27.8 million, or 18.8% of the current year’s
General Fund budget, exceeding our minimum reserve requirement by $15.2 million.
First Quarter Budget Review
Fiscal Year 2018-19
City Manager's Transmittal
Significant amendments to other City Operating Funds are noted as follows.
Marine Fund
Expenditure amendments in the Marine Fund reflect an increase of $620,000 to fuel for resale to better
project anticipated expenditures for the year. This increase is offset by budgeted operating revenues and
a budget increase to fuel sales.
Parking Fund
Expenditure amendments in the Parking Fund reflect an increase of $96,394 to fund enhanced Jolley
Trolley spring break service as previously approved by Council. Operating revenues in the Parking Fund
more than offset this budget increase.
Garage Fund
First quarter amendments to Garage Fund expenditures reflect an increase of $390,222. This is primarily
due to the allocation of $390,000 from fund reserves transferred to the Fleet Management and Mapping
project as previously approved by Council.
Capital Improvement Fund
First quarter amendments to the Capital Improvement Fund reflect a net increase of $5,811,509. This
increase is primarily the result of the following amendments: an increase of $5,500,000 in grant revenue
from the Tourist Development Council for the reimbursement agreement with Ruth Eckerd Hall; an
increase of $390,000 in Garage Fund revenues in the Fleet Management and Mapping project; and an
increase of $383,085 in General Fund revenues in the City Hall Move project. All major project budget
increases listed above have been previously approved by Council and are summarized on page 21.
Project activity not previously approved by the Council is also summarized on page 21. This includes a
decrease of $100,000 in state grant revenue in the McMullen Tennis Complex project, a decrease of
$500,000 FDEP grant revenues in the Sanitary Sewer Extension project, an increase of $36,585 in Pinellas
County reimbursement revenue in the Sanitary Sewer Repair and Replacement project, and an increase
of $16,878 in grant revenues from the Department of Health in the Reverse Osmosis Plant Expansion
project. These amendments will bring the budget in line with actual activity in the project.
Special Program Fund
The Special Program Fund reflects a net budget increase of $1,325,828 at first quarter. Significant
amendments include the recognition of $50,869 in governmental revenues supporting Police programs
for Federal Forfeiture Treasury and Federal Forfeiture Sharing; $133,651 in FEMA reimbursements for
Hurricane Irma and Tropical Storm Debby; $45,704 in donation revenues to support Police programs, and
Library programs; $12,700 in receipts from foreclosure registry fees collected; an increase of $29,467
representing interest earnings from 2018; $465,851 in revenues for special events; $240,658 in fines and
court proceeds to support public safety programs and the tree replacement program; and $343,718 in
contractual service revenue for Police Extra Duty and Investigative Cost Recovery.
CITY OF CLEARWATER CITY OF CLEARWATER
FIRST QUARTER SUMMARY MID YEAR SUMMARY
2018/19 2018/19
FY 18/19 Variance %First
Adopted Year to Date YTD Actual vs.YTD vs.Quarter Amended
Description Budget Actual Adopted Budget Budget Adjustment Budget
General Fund:
Revenues 148,139,000 62,121,536 86,017,464 42%701,129 148,840,129
Expenditures 148,139,000 48,869,029 99,269,971 33%701,129 148,840,129
Utility Funds:
Water & Sewer Fund
Revenues 103,723,090 21,767,227 81,955,863 21%1,176 103,724,266
Expenditures 103,723,090 57,249,168 46,473,922 55%1,176 103,724,266
Stormwater Fund
Revenues 18,854,780 5,719,297 13,135,483 30%- 18,854,780
Expenditures 18,854,780 10,286,090 8,568,690 55%- 18,854,780
Gas Fund
Revenues 47,617,850 10,845,292 36,772,558 23%- 47,617,850
Expenditures 44,708,470 13,994,768 30,713,702 31%- 44,708,470
Solid Waste and Recycling Fund
Revenues 26,743,600 6,993,863 19,749,737 26%- 26,743,600
Expenditures 26,273,760 5,986,934 20,286,826 23%- 26,273,760
Enterprise Funds:
Marine Fund
Revenues 4,675,460 1,094,258 3,581,202 23%360,000 5,035,460
Expenditures 4,395,110 1,327,985 3,067,125 30%620,000 5,015,110
Airpark Fund
Revenues 325,600 83,159 242,441 26%- 325,600
Expenditures 304,940 129,554 175,386 42%- 304,940
Clearwater Harbor Marina Fund
Revenues 815,200 233,335 581,865 29%- 815,200
Expenditures 815,110 361,769 453,341 44%- 815,110
Parking Fund
Revenues 6,935,540 1,372,077 5,563,463 20%- 6,935,540
Expenditures 5,395,890 1,554,654 3,841,236 29%96,394 5,492,284
Internal Service Funds:
General Services Fund
Revenues 5,561,310 1,038,170 4,523,140 19%206 5,561,516
Expenditures 5,561,310 1,383,690 4,177,620 25%206 5,561,516
Administrative Services
Revenues 12,387,530 2,157,881 10,229,649 17%204 12,387,734
Expenditures 12,223,350 3,474,266 8,749,084 28%204 12,223,554
Garage Fund
Revenues 20,176,620 4,019,092 16,157,528 20%390,222 20,566,842
Expenditures 20,176,620 7,252,800 12,923,820 36%390,222 20,566,842
Central Insurance Fund
Revenues 27,172,480 5,721,328 21,451,152 21%- 27,172,480
Expenditures 27,151,320 6,668,724 20,482,596 25%- 27,151,320
1
FIRST QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2018-19 REPORT
PAGE #
General Fund Operating Budget ..................................................................................................... 3
Utility Funds Operating Budget ...................................................................................................... 8
Other Enterprise Funds Operating Budgets ................................................................................. 13
Internal Service Funds Operating Budgets ................................................................................... 17
Capital Improvement Program Budget ........................................................................................ 21
Special Program Fund Budget ....................................................................................................... 35
Special Development Fund ........................................................................................................... 41
Administrative Change Orders ...................................................................................................... 45
Ordinances ..................................................................................................................................... 47
First Quarter budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that
projects identified in the report are not simply time percentages applied to annual budgets but
rather department director's judgment of month-to-month expenditures. This technique was also
used for revenue projections.
The actual and projected data contained in this review represents three months, October 1, 2018
through December 31, 2018. The adjustments, however, represent all data available at the time of
the report, including action taken by the City Council after December 31, 2018.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Adopted Budget The budget as adopted by the City Council on September 20, 2018.
Variance YTD Actual
vs. Adopted Budget Difference between adopted budget and year to date actual.
% YTD vs. Budget Percentage of adopted budget expended, year to date.
Proposed Amendments Adjustments that have been approved by the City Council, made at
the Manager’s discretion, and/or adjustments proposed based on
First Quarter review.
2
Amended Budget Adding the Original Budget and Adjustments.
Capital Improvement Projects
The amended 2018/19 Capital Improvement Projects budget report is submitted for the City
Council review. This review provides the opportunity to analyze the status of all active projects and
present formal amendments to the project budget.
The Capital Improvement and Special Program funds information is presented as follows:
Definitions:
Budget The budget as of October 1, 2018, which includes project budgets
from prior years, which have not been completed.
Amendment Amendments which have been approved by the City Council, made
at the Manager's discretion, and/or adjustments proposed as a
result of the First Quarter review.
Revised Budget Adding columns one and two.
Encumbrance Outstanding contract or purchase order commitment.
Available Balance Difference between revised budget and expenditure plus
encumbrance.
Status C - project is completed
Amend Ref Reference number for description of amendment.
Increase/
(Decrease)Description
Ad Valorem Taxes -
At first quarter,approximately 68%of budgeted property tax
revenues have been collected.This is as projected,most
property tax payments are made with in the first six months
of the fiscal year, no amendment is proposed at this time.
-
At first quarter,approximately 45%of budgeted local option,
fuel and other taxes revenues have been collected.This is as
anticipated due to most business tax receipts received with in
the first few months of the fiscal year.No amendment is
proposed.
Other Permits and Fees -
At first quarter,37%of budgeted other permits and fee
revenues have been collected.This is due to better than
projected building/sign permit revenues.No amendment is
proposed at this time.
Intergovernmental 143,669
First quarter intergovernmental revenues reflect collection of
20%of budgeted revenues,due to timing of receipts.
Amendments include an increase of $143,669 to county
Fire/EMS reimbursement revenue which is offset by
expenditure increases in the Fire Department.
Miscellaneous 1,543,149
At first quarter,miscellaneous revenues reflect collections of
77%of budgeted revenues.Amendments include an increase
of $1,543,149 in surplus land sale revenues representing the
sale of the old East Library and Damascus Road properties.
370
At first quarter,transfer in revenues reflect an increase of
$370 to recognize safety award funding from the Central
Insurance Fund.
Local Option, Fuel &
Other Taxes
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2018/19
Transfers In
3
Increase/
(Decrease)Description
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2018/19
First quarter amendments reflect a net surplus of $986,059 to
General Fund reserves amendments,include the following
allocations:
124,005
1)An appropriation of $124,005 from fund reserves to
provide increased funding for the IAFF contract approved by
the Council on December 6, 2018.
383,085
2)An appropriation of $383,085 from fund reserves to fund
capital project C1909,City Hall Move as approved by the
Council on November 15, 2018 and January 17, 2019.
50,000
3)An appropriation of $50,000 from fund reserves for a
reimbursement grant to the Coast Guard Auxiliary BE SAFE
Inc., as approved by the Council on December 6, 2018.
(1,543,149)
4)At first quarter,the use of General Fund reserves is
reduced by a revenue surplus of $1,543,149 representing
revenues received from surplus land sales as noted above.
(986,059)
701,129
Net General Fund
Revenue Amendment
Net Transfer (to) from
Retained Earnings
Transfer (to) from Surplus
4
Increase/
(Decrease)Description
30
At first quarter,the City Manager budget reflects an increase
of $30 to employee recognition for receipt of the annual
safety award.Offsetting revenues are reflected from the
Central Insurance Fund.
12
At first quarter,the City Audit budget reflects an increase of
$12 to employee recognition for receipt of the annual safety
award.Offsetting revenues are reflected from the Central
Insurance Fund.
27
At first quarter,the CRA Administration budget reflects an
increase of $27 to employee recognition for receipt of the
annual safety award.Offsetting revenues are reflected from
the Central Insurance Fund.
177
At first quarter,the Finance budget reflects an increase of
$177 to employee recognition for receipt of the annual
safety award.Offsetting revenues are reflected from the
Central Insurance Fund.
807,574
Budget amendments in the Fire Department reflect an
increase of $807,574.Amendments include:1)An increase
of $663,905 to fund the cost of the IAFF contract which was
approved by Council on December 6,2018.This increase is
offset by an allocation of $124,005 from fund reserves and a
transfer of $539,900 from non-departmental.And 2)an
increase of $143,669 to overtime which is offset by
amendments recognizing increased fire revenues.
76
At first quarter,the Human Resources budget reflects an
increase of $76 to employee recognition for receipt of the
annual safety award.Offsetting revenues are reflected from
the Central Insurance Fund.
CRA Administration
City Audit
Finance
Human Resources
Fire
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2018/19
City Manager
5
Increase/
(Decrease)Description
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2018/19
48
At first quarter,the ORLS budget reflects an increase of $48
to employee recognition for receipt of the annual safety
award.Offsetting revenues are reflected from the Central
Insurance Fund.
Non-Departmental (489,900)
First quarter amendments to Non-Departmental include an
increase of $50,000 to fund the reimbursement grant to the
U.S.Coast Guard Auxiliary BE SAFE Inc.,and a transfer of
$539,900 to the Fire Department to fund the IAFF
agreement.Both of these amendments were approved by
Council on December 6, 2018.
Amendments reflect City Council approved interfund
transfers to capital improvement projects as follows:
383,085
1)An allocation of $383,085 from fund reserves to capital
project C1909,City Hall Move as approved by Council on
November 15, 2018 and January 17, 2019
383,085
701,129
Net General Fund
Expenditure
Amendment
Official Records and
Legislative Services
6
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
General Fund Revenues
Ad Valorem Taxes 60,858,200 41,512,206 19,345,994 68%- 60,858,200
Utility Taxes 15,188,200 3,074,997 12,113,203 20%- 15,188,200
Local Option, Fuel
and Other Taxes 6,649,400 3,005,417 3,643,983 45%- 6,649,400
Franchise Fees 9,748,000 1,853,114 7,894,886 19%- 9,748,000
Other Permits & Fees 2,313,500 864,334 1,449,166 37%- 2,313,500
Intergovernmental 23,141,960 4,617,332 18,524,628 20%143,669 23,285,629
Charges for Services 15,290,960 2,739,023 12,551,937 18%- 15,290,960
Judgments, Fines
and Forfeitures 1,184,000 353,998 830,002 30%- 1,184,000
Miscellaneous Revenues 2,375,800 2,037,837 337,963 86%1,543,149 3,918,949
Transfers In 11,100,610 2,063,278 9,037,332 19%370 11,100,980
Total Revenues 147,850,630 62,121,536 85,729,094 42%1,687,188 149,537,818
Transfer (to) from Surplus 288,370 - 288,370 0%(986,059) (697,689)
Adjusted Revenues 148,139,000 62,121,536 86,017,464 42%701,129 148,840,129
General Fund Expenditures
City Council 383,990 128,180 255,810 33%- 383,990
City Manager's Office 1,087,350 257,888 829,462 24%30 1,087,380
City Attorney's Office 1,746,160 397,855 1,348,305 23%- 1,746,160
City Auditor's Office 230,950 79,646 151,304 34%12 230,962
CRA Administration 410,030 114,920 295,110 28%27 410,057
Economic Development
and Housing 1,921,310 654,539 1,266,771 34%- 1,921,310
Engineering 7,991,460 1,944,712 6,046,748 24%- 7,991,460
Finance 2,584,870 576,494 2,008,376 22%177 2,585,047
Fire 27,641,780 7,811,290 19,830,490 28%807,574 28,449,354
Human Resources 1,521,310 404,643 1,116,667 27%76 1,521,386
Library 7,439,790 1,984,944 5,454,846 27%- 7,439,790
Non-Departmental 14,239,940 11,365,592 2,874,348 80%(106,815) 14,133,125
Official Records
and Legislative Svcs 1,123,770 255,663 868,107 23%48 1,123,818
Parks & Recreation 29,846,370 9,153,107 20,693,263 31%- 29,846,370
Planning & Development 6,151,040 1,445,133 4,705,907 23%- 6,151,040
Police 42,351,890 11,972,151 30,379,739 28%- 42,351,890
Public Communications 1,170,840 258,749 912,091 22%- 1,170,840
Public Utilities 296,150 63,521 232,629 21%- 296,150
Total Expenditures 148,139,000 48,869,029 99,269,971 33%701,129 148,840,129
For the three month period of October 1, 2018 - December 31, 2018
GENERAL FUND
FIRST QUARTER REVIEW
7
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
WATER & SEWER FUND
Water & Sewer Revenues:
Charges for Service 87,465,240 21,064,826 66,400,414 24%- 87,465,240
Judgments, Fines and Forfeits 271,000 88,908 182,092 33%- 271,000
Miscellaneous 837,460 613,493 223,967 73%- 837,460
Transfers In - - - ~1,176 1,176
Fund Equity 15,149,390 - 15,149,390 0%- 15,149,390
Total Revenues 103,723,090 21,767,227 81,955,863 21%1,176 103,724,266
Water & Sewer Expenditures:
Public Utilities Administration 1,635,240 338,597 1,296,643 21%1,176 1,636,416
Wastewater Collection 16,074,400 11,881,332 4,193,068 74%- 16,074,400
Public Utilities Maintenance 5,739,030 1,314,592 4,424,438 23%- 5,739,030
WPC / Plant Operations 33,961,510 25,138,412 8,823,098 74%- 33,961,510
WPC / Laboratory Operations 2,704,510 1,442,555 1,261,955 53%- 2,704,510
WPC / Industrial Pretreatment 920,550 172,925 747,625 19%- 920,550
Water Distribution 10,954,390 8,579,494 2,374,896 78%- 10,954,390
Water Supply 18,682,630 7,118,901 11,563,729 38%- 18,682,630
Reclaimed Water 2,894,330 1,262,360 1,631,970 44%- 2,894,330
Non-Departmental 10,156,500 - 10,156,500 0%- 10,156,500
Total Expenditures 103,723,090 57,249,168 46,473,922 55%1,176 103,724,266
Increase/
(Decrease)Amendment Description:
Water and Sewer Fund
Revenues:1,176
Water and Sewer Fund
Expenditures:1,176
For the three month period of October 1, 2018 - December 31, 2018
UTILITY FUNDS
FIRST QUARTER REVIEW
At first quarter, anticipated revenues of the Water and Sewer Fund equal anticipated expenditures for fiscal year
2018/19.
First quarter revenue amendments reflect an increase of $1,176 to
transfer in revenues recognizing safety award funding from the Central
Insurance Fund.
First quarter expenditure amendments reflect an increase of $1,176
to employee recognition for receipt of the 4th quarter FY2018 safety
award.Expenditures reflect 55%of total budget due to transfers to the
Capital fund which happen in the first period of the year.
8
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the three month period of October 1, 2018 - December 31, 2018
UTILITY FUNDS
FIRST QUARTER REVIEW
STORMWATER FUND
Stormwater Revenues:
Charges for Service 18,336,780 4,606,334 13,730,446 25%- 18,336,780
Judgments, Fines and Forfeits 70,000 20,546 49,454 29%- 70,000
Miscellaneous 448,000 1,092,417 (644,417) 244%- 448,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 18,854,780 5,719,297 13,135,483 30%- 18,854,780
Stormwater Expenditures:
Stormwater Management 12,280,060 8,170,076 4,109,984 67%- 12,280,060
Stormwater Maintenance 6,574,720 2,116,014 4,458,706 32%- 6,574,720
Total Expenditures 18,854,780 10,286,090 8,568,690 55%- 18,854,780
Increase/
(Decrease)Amendment Description:
Stormwater Fund Revenues:-
Stormwater Fund Expenditures:-
At first quarter, anticipated revenues of the Stormwater Fund equal anticipated expenditures for fiscal year 2018/19.
No amendments are proposed to Stormwater Fund revenues at first
quarter.
No amendments are proposed to Stormwater Fund expenditures at
first quarter.Expenditures reflect 55%of total budget due to transfers
to the Capital fund which happen in the first period of the year.
9
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the three month period of October 1, 2018 - December 31, 2018
UTILITY FUNDS
FIRST QUARTER REVIEW
GAS FUND
Gas Revenues:
Charges for Service 47,036,860 10,588,636 36,448,224 23%- 47,036,860
Judgments, Fines and Forfeits 132,000 37,713 94,287 29%- 132,000
Miscellaneous 448,990 218,944 230,046 49%- 448,990
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 47,617,850 10,845,292 36,772,558 23%- 47,617,850
Gas Expenditures:
Administration & Supply 22,677,160 3,893,886 18,783,274 17%1,245,410 23,922,570
South Area Gas Operations 8,099,530 1,381,885 6,717,645 17%- 8,099,530
North Area Gas Operations 7,451,980 6,045,655 1,406,325 81%(1,245,410) 6,206,570
Marketing & Sales 6,479,800 2,673,342 3,806,458 41%- 6,479,800
Total Expenditures 44,708,470 13,994,768 30,713,702 31%- 44,708,470
Increase/
(Decrease)Amendment Description:
Gas Fund Revenues:-
Gas Fund Expenditures:-
At first quarter, anticipated revenues of the Gas Fund exceed anticipated expenditures by $2,909,380 for fiscal year
2018/19.
No amendments are proposed to Gas Fund revenues at first quarter.
Amendments to Gas Fund expenditures reflect a net zero amendment
to correct an Administration &Supply cost center included in error in
the North Area Division.
10
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the three month period of October 1, 2018 - December 31, 2018
UTILITY FUNDS
FIRST QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND
Solid Waste Revenues:
Other Permits and Fees 1,000 340 660 34%- 1,000
Charges for Service 23,659,000 5,899,573 17,759,427 25%- 23,659,000
Judgments, Fines and Forfeits 85,000 25,245 59,755 30%- 85,000
Miscellaneous 512,000 445,166 66,834 87%- 512,000
Transfers In - - - ~- -
Solid Waste Revenues 24,257,000 6,370,324 17,886,676 26%- 24,257,000
Recycling Revenues:
Other Permits and Fees 400 115 285 29%- 400
Intergovernmental - - - ~- -
Charges for Service 2,295,000 587,200 1,707,800 26%- 2,295,000
Judgments, Fines and Forfeits 8,000 2,455 5,545 31%- 8,000
Miscellaneous 183,200 33,769 149,431 18%- 183,200
Transfers In - - - ~- -
Recycling Revenues 2,486,600 623,539 1,863,061 25%- 2,486,600
Fund Equity - - - ~- -
Total Revenues 26,743,600 6,993,863 19,749,737 26%- 26,743,600
Solid Waste Expenditures:
Collection 18,633,870 4,178,039 14,455,831 22%- 18,633,870
Transfer 1,756,070 494,860 1,261,210 28%- 1,756,070
Container Maintenance 889,510 218,114 671,396 25%- 889,510
Administration 1,087,370 248,054 839,316 23%- 1,087,370
Solid Waste Expenditures 22,366,820 5,139,066 17,227,754 23%- 22,366,820
Recycling Expenditures:
Residential 1,609,530 347,699 1,261,831 22%- 1,609,530
Multi-Family 440,920 97,850 343,070 22%- 440,920
Commercial 1,856,490 402,319 1,454,171 22%- 1,856,490
Recycling Expenditures 3,906,940 847,868 3,059,072 22%- 3,906,940
Total Expenditures 26,273,760 5,986,934 20,286,826 23%- 26,273,760
At first quarter, anticipated revenues of the Solid Waste and Recycling Fund exceed anticipated expenditures by
$469,840 for fiscal year 2018/19.
11
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the three month period of October 1, 2018 - December 31, 2018
UTILITY FUNDS
FIRST QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND (continued)
Increase/
(Decrease)Amendment Description:
Solid Waste and Recycling Fund
Revenues:-
Solid Waste and Recycling Fund
Expenditures:-
No amendments are proposed to Solid Waste and Recycling Fund
revenues at first quarter.
No amendments are proposed to Solid Waste and Recycling Fund
expenditures at first quarter.
12
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
MARINE FUND
Marine Revenues:
Intergovernmental 4,500 - 4,500 0%- 4,500
Charges for Service 4,571,960 1,062,894 3,509,066 23%360,000 4,931,960
Judgments, Fines and Forfeits 3,000 540 2,460 18%- 3,000
Miscellaneous Revenue 96,000 30,823 65,177 32%- 96,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 4,675,460 1,094,258 3,581,202 23%360,000 5,035,460
Marine Expenditures:
Marina Operations 4,395,110 1,323,855 3,071,255 30%582,430 4,977,540
Seminole Street Boat Ramp - 4,130 (4,130) ~37,570 37,570
Total Expenditures 4,395,110 1,327,985 3,067,125 30%620,000 5,015,110
Increase/
(Decrease)Amendment Description:
Marine Fund Revenues:360,000
Marine Fund Expenditures:620,000
For the three month period of October 1, 2018 - December 31, 2018
ENTERPRISE FUNDS
FIRST QUARTER REVIEW
At first quarter, anticipated revenues of the Marine Fund exceed anticipated expenditures by $20,350 for fiscal year 2018/19.
First quarter revenues in the Marine Fund reflect an increase of
$360,000 to fuel sales to better project receipts anticipated for the
year.
First quarter expenditures in Marine Fund reflect the following
amendments:1)a net zero amendment transferring $37,570 from
Marine Operations to create a new cost center to separately account
for expenditures at the Seminole Street Boat Ramp;and 2)a net
increase of $620,000 to fuel for resale to better project anticipated
expenditures for the year.
13
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the three month period of October 1, 2018 - December 31, 2018
ENTERPRISE FUNDS
FIRST QUARTER REVIEW
CLEARWATER HARBOR MARINA FUND
Clearwater Harbor Marina Revenues:
Intergovernmental - - - ~- -
Charges for Service 795,000 222,464 572,536 28%- 795,000
Judgments, Fines and Forfeits 800 120 680 15%- 800
Miscellaneous Revenue 19,400 10,751 8,649 55%- 19,400
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 815,200 233,335 581,865 29%- 815,200
Clearwater Harbor Marina Expenditures
Clearwater Harbor Marina Operations 815,110 361,769 453,341 44%- 815,110
Total Expenditures 815,110 361,769 453,341 44%- 815,110
Increase/
(Decrease)Amendment Description:
Clearwater Harbor Marina Fund Revenues:-
Clearwater Harbor Marina Fund Expenditures:-
At first quarter, anticipated revenues of the Clearwater Harbor Marina Fund exceed anticipated expenditures by $90 for fiscal
year 2018/19.
No amendments are proposed to Clearwater Harbor Marina Fund
revenues at first quarter.
No amendments are proposed to Clearwater Harbor Marina Fund
expenditures at first quarter.Expenditures reflect 44%of total
budget due to transfers to the Capital fund which happen in the first
period of the year.
14
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the three month period of October 1, 2018 - December 31, 2018
ENTERPRISE FUNDS
FIRST QUARTER REVIEW
AIRPARK FUND
Airpark Revenues:
Intergovernmental - - - ~- -
Charges for Service 20,000 3,636 16,364 18%- 20,000
Miscellaneous Revenue 305,600 79,523 226,077 26%- 305,600
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 325,600 83,159 242,441 26%- 325,600
Airpark Expenditures:
Airpark Operations 304,940 129,554 175,386 42%- 304,940
Total Expenditures 304,940 129,554 175,386 42%- 304,940
Increase/
(Decrease)Amendment Description:
Airpark Fund Revenues:-
Airpark Fund Expenditures:-
At first quarter, anticipated revenues of the Airpark Fund exceed anticipated expenditures by $20,660 for fiscal year 2018/19.
No amendments are proposed to Airpark Fund revenues at first
quarter.
No amendments are proposed to Airpark Fund expenditures at first
quarter.Expenditures reflect 42%of total budget due to transfers to
the Capital fund which happen in the first period of the year.
15
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the three month period of October 1, 2018 - December 31, 2018
ENTERPRISE FUNDS
FIRST QUARTER REVIEW
PARKING FUND
Parking Revenues:
Charges for Service 6,083,090 1,134,802 4,948,288 19%- 6,083,090
Judgments, Fines and Forfeits 650,450 149,198 501,252 23%- 650,450
Miscellaneous Revenue 202,000 88,078 113,922 44%- 202,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 6,935,540 1,372,077 5,563,463 20%- 6,935,540
PARKING FUND EXPENDITURES
Engineering/Parking System 3,809,330 1,159,376 2,649,954 30%96,394 3,905,724
Engineering/Parking Enforcement 650,450 135,105 515,345 21%- 650,450
Parks & Rec/Beach Guards 936,110 260,173 675,937 28%- 936,110
Total Expenditures 5,395,890 1,554,654 3,841,236 29%96,394 5,492,284
Increase/
(Decrease)Amendment Description:
Parking Fund Revenues:-
Parking Fund Expenditures:96,394
At first quarter, anticipated revenues of the Parking Fund exceed anticipated expenditures by $1,443,256 for fiscal year
2018/19.
No amendments are proposed to Parking Fund revenues at first
quarter.
First quarter expenditure amendments reflect a net increase of
$96,394 to payment to agencies to fund the enhanced Jolley Trolley
spring break service as approved by the Council on January 17, 2019.
16
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
GENERAL SERVICES FUND
General Services Revenues:
Charges for Service 5,522,310 964,687 4,557,623 17%- 5,522,310
Miscellaneous Revenues 39,000 73,482 (34,482) 188%- 39,000
Transfers In - - - ~206 206
Fund Equity - - - ~- -
Total Revenues 5,561,310 1,038,170 4,523,140 19%206 5,561,516
General Services Expenditures:
Administration 403,460 107,778 295,682 27%38 403,498
Building & Maintenance 5,157,850 1,275,912 3,881,938 25%168 5,158,018
Total Expenditures 5,561,310 1,383,690 4,177,620 25%206 5,561,516
Increase/
(Decrease)Amendment Description:
General Services Fund Revenues:206
General Services Fund
Expenditures:206
At first quarter, anticipated revenues of the General Services Fund equal anticipated expenditures for fiscal year
2018/19.
At first quarter,General Services Fund revenues reflect an increase of
$206.00 to transfer-in revenues recognizing safety award funding from
the Central Insurance Fund.
At first quarter,General Services Fund expenditures reflect an
increase of $206.00 to employee recognition for receipt of the 1st
quarter FY19 safety award.
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For the three month period of October 1, 2018 - December 31, 2018
17
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For the three month period of October 1, 2018 - December 31, 2018
ADMINISTRATIVE SERVICES FUND
Administrative Services Revenues:
Charges for Service 12,238,530 2,104,919 10,133,611 17%- 12,238,530
Miscellaneous Revenues 149,000 52,962 96,038 36%- 149,000
Transfers In - - - ~204 204
Fund Equity - - - ~- -
Total Revenues 12,387,530 2,157,881 10,229,649 17%204 12,387,734
Administrative Services Expenditures:
Info Tech / Admin 396,450 99,530 296,920 25%204 396,654
Info Tech / Network Svcs 3,983,890 1,182,576 2,801,314 30%- 3,983,890
Info Tech / Software Applications 2,996,710 1,077,666 1,919,044 36%- 2,996,710
Info Tech / Telecommunications 840,730 150,441 690,289 18%- 840,730
Public Comm / Courier 191,310 22,255 169,055 12%- 191,310
Clearwater Customer Service 3,814,260 941,798 2,872,462 25%- 3,814,260
Total Expenditures 12,223,350 3,474,266 8,749,084 28%204 12,223,554
Increase/
(Decrease)Amendment Description:
Administrative Services Fund
Revenues:204
Administrative Services Fund
Expenditures:204
At first quarter,Administrative Services Fund expenditures reflect an
increase of $204.00 to employee recognition for receipt of the annual
safety award.
At first quarter,Administrative Services Fund revenues reflect an
increase of $204.00 to transfer-in revenues recognizing safety award
funding from the Central Insurance Fund.
At first quarter, anticipated revenues of the Administrative Services Fund exceed anticipated expenditures by
$164,180 for fiscal year 2018/19.
18
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For the three month period of October 1, 2018 - December 31, 2018
GARAGE FUND
Garage Fund Revenues
Charges for Service 18,397,890 3,959,093 14,438,797 22%- 18,397,890
Miscellaneous Revenues 733,000 59,999 673,001 8%- 733,000
Transfers In - - - ~222 222
Fund Equity 1,045,730 - 1,045,730 0%390,000 1,435,730
Total Revenues 20,176,620 4,019,092 16,157,528 20%390,222 20,566,842
Garage Fund Expenditures:
Fleet Maintenance 17,350,000 5,448,523 11,901,477 31%390,210 17,740,210
Radio Communications 2,826,620 1,804,277 1,022,343 64%12 2,826,632
Total Expenditures 20,176,620 7,252,800 12,923,820 36%390,222 20,566,842
Increase/
(Decrease)Amendment Description:
Garage Fund Revenues:390,222
Garage Fund Expenditures:390,222
At first quarter, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2018/19.
At first quarter,Garage Fund revenues reflect an increase of $222.00
to transfer-in revenues recognizing safety award funding from the
Central Insurance Fund;and an allocation of $390,000 of Garage Fund
Reserves to fund the Fleet Management project as approved by
Council on January 17, 2019.
Garage fund expenditures reflect an increase of $222.00 to employee
recognition for receipt of the 1st quarter FY19 safety award;and a
transfer of $390,000 to capital project 366-94246,Fleet Management
and Mapping,as approved by the Council on January 17,2019.
Expenditures reflect 36%of total budget due to transfers to the
Capital fund which happen in the first period of the year.
19
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For the three month period of October 1, 2018 - December 31, 2018
CENTRAL INSURANCE FUND
Central Insurance Revenues:
Charges for Service 26,645,480 5,474,843 21,170,637 21%- 26,645,480
Miscellaneous Revenues 527,000 246,485 280,515 47%- 527,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 27,172,480 5,721,328 21,451,152 21%- 27,172,480
Central Insurance Expenditures:
Finance / Risk Management 499,900 60,555 439,345 12%- 499,900
HR / Employee Benefits 399,550 85,135 314,415 21%- 399,550
HR / Employee Health Clinic 1,752,040 288,319 1,463,721 16%- 1,752,040
Non-Departmental 24,499,830 6,234,715 18,265,115 25%- 24,499,830
Total Expenditures 27,151,320 6,668,724 20,482,596 25%- 27,151,320
Increase/
(Decrease)Amendment Description:
Central Insurance Fund Revenues:-
Central Insurance Fund
Expenditures:-
At first quarter, anticipated revenues of the Central Insurance Fund exceed anticipated expenditures by $21,160 for
fiscal year 2018/19.
No amendments are proposed to Central Insurance Fund revenues at
first quarter.
No amendments are proposed to Central Insurance Fund expenditures
at first quarter.
20
CAPITAL IMPROVEMENT FUND
First Quarter Summary
FY 2018/19
21
The amended 2018/19 Capital Improvement Program budget report is submitted for the City Council's First quarter
review. The net proposed amendment is a budget increase in the amount of $5,811,509. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally
significant budget increases encompassed within this review are as follows:
The City Council did not previously approve the following capital improvement budget activity:
➢ McMullen Tennis Complex - To record a budget decrease of $100,000.00 in Other State Grant revenue.
➢ Sanitary Sewer Extension - To record a budget decrease of $500,000.00 in FDEP Grant revenue.
➢ Sanitary Sewer Repair and Replacement - To record a budget increase of $36,585.00 in Pinellas County interlocal
reimbursement revenue.
➢ Reverse Osmosis Plant Expansion #1 - To record a budget increase of $16,878.40 in Department of Health Grant
revenue.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council
Budget Increase Approval
Ruth Eckerd Hall 5,500,000 08/16/17
Fleet Management & Mapping 390,000 01/17/19
City Hall Move 383,085 01/17/19
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
Rescue Vehicle
1 316-91236 11,000 *
To record a budget increase of $11,000.00 of Lease
Purchase revenue.This was approved by the City Council
on October 4, 2018.11,000
Clearwater Beach Fire Station - CLOSE PROJECT
2 315-91269 (6,372,693)
To record a budget transfer of $6,372,692.83 of
Infrastructure Sales Tax (Penny)revenue to project
FD00190001,Fire Station 46 -Beach for conversion to
new project accounting software.This project will be
closed. (6,372,693)
Fire Station 46 - Beach - NEW PROJECT
3 FD00190001 6,372,693
To record a budget transfer of $6,372,692.83 of
Infrastructure Sales Tax (Penny)revenue from project 315-
91269, Clearwater Beach Fire Station. 6,372,693
Beach Guard Facility Maintenance - CLOSE PROJECT
4 335-93403 (108,239)
To record a budget transfer of $108,238.77 of Parking
Fund revenue to project ENGF190002,Beach Guard
Towers for conversion to new project accounting
software. This project will be closed.(108,239)
Beach Guard Towers - NEW PROJECT
5 ENGF190002 108,239
To record a budget transfer of $108,238.77 of Parking
Fund revenue from project 335-93403,Beach Guard
Facility Maintenance.108,239
Dock Replacement and Repair - CLOSE PROJECT
6 332-93419 (55,120)
To record a budget transfer of $55,120.46 of Marina Fund
revenue to project M1902,Marine Facility Maint Dock
R&R.This project is being closed into a new project for all
marina maintenance. (55,120)
Marine Facility Dredging & Maintenance - CLOSE PROJECT
7 332-93421 (84,850)
To record a budget transfer of $84,849.76 of Marina Fund
revenue to project M1902,Marine Facility Maint Dock
R&R.This project is being closed into a new project for all
marina maintenance. (84,850)
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2018/19
22 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2018/19
Marine Facility Maint Dock R&R - NEW PROJECT
8 332-M1902 139,970
To record a budget transfer of $55,120.46 of Marina
revenue from project 332-93419,Dock Replacement &
Repair and $84,849.76 of Marina revenue from project
332-93421, Marine Facility Dredging & Maint. 139,970
McMullen Tennis Complex
9 315-93612 35,900 142,203
To record a net budget increase of $178,102.63
representing the following transfers:$42,202.63 of
General Fund revenue from project 315-93655,Joe
DiMaggio Sports Complex;$100,000.00 of Infrastructure
Sales Tax (Penny)revenue from project 315-93653,
Countryside Community Park Renovation; and $35,900.00
of Recreation Facility Impact Fees from the Special
Development Fund.This was approved by City Council on
January 17, 2019.
(100,000) *
To record a budget decrease of $100,000.00 of Other
State Grants to bring the budget in line with anticipated
receipts.78,103
Marina District Boardwalk & Entry Nodes
10 315-93639 (79,580)
To record a budget transfer of $79,580.00 of General
Fund revenue to project 315-93646,Restroom Expansion-
Barefoot Beach House. (79,580)
Restroom Expansion-Barefoot Beach House
11 315-93646 79,580
To record a budget transfer of $79,580.00 of General
Fund revenue from project 315-93639,Marina District
Boardwalk & Entry Nodes. 79,580
Countryside Community Park Renovation
12 315-93653 (74,782)
To record the following transfers:of $25,218.22 of
General Fund revenue from project 315-93655,Joe
DiMaggio Sports Complex;and $100,000.00 of
Infrastructure Sales Tax (Penny)revenue to project 315-
93612,McMullen Tennis Complex.This was approved by
City Council on January 17, 2019.(74,782)
23 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2018/19
Joe DiMaggio Sports Complex
13 315-93655 (67,421)
To record a budget transfer of $42,202.63 of General
Fund revenue to project 315-93612,McMullen Tennis
Complex;and $25,218.22 to project 315-93653,
Countryside Community Park Renovtion.This was
approved by City Council on January 17, 2019.(67,421)
Clearwater Beach Infrastructure Repair & Improvement
14 315-93672 38,060 *
To record a budget increase of $38,060.25 of Insurance
Proceeds reimbursed for Hurricane Irma damage.This will
bring the budget in line with actual revenues.38,060
Fleet Management & Mapping
15 366-94246 390,000
To record a budget increase of $390,000.00 of Garage
Fund reserves.This was approved by City Council on
January 17, 2019.390,000
Network Infrastructure & Server R&R - CLOSE PROJECT
16 355-94814 (914,238)
To record a budget transfer of $843,190.63 of Lease
Purchase proceeds to project 355-L1908,Network
Infrastructure &Server R&R;and transfer of $71,047.50 of
Administrative Services revenue to project 355-M1912,
Network Infrastructure &Server R&R.This project will be
closed.(914,238)
Network Infrastructure & Server R&R (lease) - NEW PROJECT
17 355-L1908 843,191
To record a budget transfer of $843,190.63 of Lease
Purchase proceeds from project 355-94814,Network
Infrastructure & Server R&R. 843,191
Network Infrastructure & Server R&R - NEW PROJECT
18 355-M1912 71,048
To record a budget transfer of $71,047.50 of
Administrative Services revenue from project 355-94814,
Network Infrastructure & Server R&R. 71,048
IT Disaster Recovery - CLOSE PROJECT
19 355-94824 (225,396)
To record a budget transfer of $165,395.76 of Lease
Purchase proceeds to project 355-L1907,IT Disaster
Recovery;and a budget transfer of $60,000.00 of Admin
Services Fund revenue to project 355-M1911,IT Disaster
Recovery. This project will be closed.(225,396)
24 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2018/19
IT Disaster Recovery (lease) - NEW PROJECT
20 355-L1907 165,396
To record a budget transfer of $165,395.76 of Lease
Purchase proceeds from project 355-94824,IT Disaster
Recovery. 165,396
IT Disaster Recovery - NEW PROJECT
21 355-M1911 60,000
To record a budget transfer of $60,000.00 of Admin
Services Fund revenue from project 355-94824,IT Disaster
Recovery. 60,000
Telecommunication Upgrade - CLOSE PROJECT
22 355-94827 (269,047)
To record a budget transfer of $269,047.25 of Lease
Purchase proceeds to project L1906,Telecommunications
Upgrade. This project will be closed.(269,047)
Telecommunication Upgrade (lease) - NEW PROJECT
23 355-L1906 269,047
To record a budget transfer of $269,047.25 of Lease
Purchase proceeds from project 94827,
Telecommunications Upgrade. 269,047
Feasibility Studies/Evaluations - Sewer System
24 327-96218 (2,127,554)
To record a budget transfer of $2,127,554.00 of Utility
Renewal and Replacement revenue to project 327-96665,
Sanitary Sewer Repair and Replacement.This was
approved by City Council on January 17, 2019.(2,127,554)
Line Relocation Pinellas Capitalized
25 323-96374 (500,000)
To record a budget transfer of $500,000.00 of Gas
revenue to project 323-96381,Line Relocation Pasco -
Capitalized.(500,000)
Line Relocation Pasco Capitalized
26 323-96381 500,000
To record a budget transfer of $500,000.00 of Gas
revenue from project 323-96374,Line Relocation -Pinellas
Capitalized.500,000
Expanded Energy Conservation
27 323-96386 500,000
To record a budget transfer of $500,000.00 of Gas
revenue from project 323-96391,Gas System -Pasco
Building.500,000
Natural Gas Vehicle
28 323-96387 950,000
To record a budget transfer of $950,000.00 of Gas
revenue from project 323-96391,Gas System -Pasco
Building.This was approved by City Council on February 7,
2019.950,000
25 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2018/19
Gas System - Pasco Building
29 323-96391 (950,000)
To record a budget transfer of $950,000.00 of Gas
revenue to project 323-96387,Natural Gas Vehicle.This
was approved by City Council on February 7, 2019.
(500,000)
To record a budget transfer of $500,000.00 of Gas
revenue to project 323-96386,Expanded Energy
Conservation. (1,450,000)
Sanitary Sewer Extension
30 321-96630 (500,000)*
To record a budget decrease of $500,000 in grant
revenue to bring the budget in line with anticipated
receipts.(500,000)
Sanitary Utility Relocation
31 327-96634 (500,000)
To record a budget transfer of $500,000.00 of Utility R&R
revenue to project 327-96665,Sanitary Sewer Repair and
Replacement.This was approved by City Council on
January 17, 2019.(500,000)
Water Pollution Control R&R
32 327-96664 (3,000,000)
To record a budget transfer of $3,000,000.00 of Utility
R&R revenue to project 327-96665,Sanitary Sewer Repair
and Replacement.This was approved by City Council on
October 18, 2018.
(3,600,000)
To record budget transfers of Utility R&R revenue which
total $3,600,000.00 to the following projects:
$1,200,000.00 to project 327-M1905,Marshall Street
Plant R&R;$1,200,000.00 to project 327-M1906,
Northeast Plant R&R;and $1,200,000.00 to project 327-
M1907, East Street Plant R&R.(6,600,000)
Marshall Street Plant R&R - Maintenance
33 327-M1905 1,200,000
To record a budget transfer of $1,200,000.00 in Utility
R&R revenue from project 327-96664 Water Pollution
Control R&R.1,200,000
Northeast Plant R&R - Maintenance
34 327-M1906 1,200,000
To record a budget transfer of $1,200,000.00 in Utility
R&R revenue from project 327-96664 Water Pollution
Control R&R.1,200,000
26 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2018/19
East Plant R&R - Maintenance
35 327-M1907 1,200,000
To record a budget transfer of $1,200,000.00 in Utility
R&R revenue from project 327-96664 Water Pollution
Control R&R.1,200,000
Sanitary Sewer Repair and Replacement
36 327-96665 3,000,000
To record a budget transfer of $3,000,000.00 of Utility
R&R revenue from project 327-96664,WPC Repair and
Replacement.This was approved by City Council on
October 18, 2018.
2,627,554
To record budget transfers of Utility R&R revenue which
total $2,627,554.00 from the following projects:
$2,127,553.61 from project 327-96218,Feasibility
Studies/Evaluations;and $500,000.00 from project 327-
96634,Sanitary Utility Relocation.This was approved by
City Council on January 17, 2019.
321-96665 36,585 *
To record a budget increase of $36,585.00 for Pinellas
County Interlocal Agreement reimbursement to bring the
budget in line with anticipated receipts.5,664,139
Water System R&R Maintenance
37 327-96721 (2,318,851)
To record budget transfers of Utility R&R revenue which
total $2,318,850.79 to the following projects:
$1,000,000.00 to 327-M1908,RO#1 R&R;$1,000,000.00
to project 327-M1909,RO#2 R&R;and $318,850.79 to
project 327-M1910, WTP R&R.(2,318,851)
Reverse Osmosis Plant #1 R&R - Maintenance
38 327-M1908 1,000,000
To record a budget transfer of $1,000,000.00 in Utility
R&R revenue from project 327-96721 Water System R&R
Maintenance.1,000,000
Reverse Osmosis Plant #2 R&R - Maintenance
39 327-M1909 1,000,000
To record a budget transfer of $1,000,000.00 in Utility
R&R revenue from project 327-96721 Water System R&R
Maintenance.1,000,000
27 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2018/19
Water Treatment Plant #3 R&R - Maintenance
40 327-M1910 318,851
To record a budget transfer of $318,850.79 in Utility R&R
revenue from project 327-96721 Water System R&R
Maintenance.318,851
Reverse Osmosis Plant Expansion Res #1
41 321-96764 16,878 *
To record a budget increase of $16,878.40 for
Department of Health grant to bring the budget in line
with anticipated receipts.16,878
City Hall Move - NEW PROJECT
42 315-C1909 383,085
To establish the project budget and record an increase of
$383,085.00 of General Fund revenue,as approved by
City Council on November 15, 2018 and January 17, 2019.383,085
Allen's Creek Improvement
43 ENST180002 800,000
To record a budget transfer of $800,000.00 of
Stormwater revenue,from project ENST180006,Alligator
Creek.This was approved by City Council on March 7,
2019. 800,000
Alligator Creek
44 ENST180006 (800,000)
To record a budget transfer of $800,000.00 of
Stormwater revenue,to project ENST180002,Allen's
Creek.This was approved by City Council on March 7,
2019. (800,000)
Ruth Eckerd Hall
45 315-C1904 5,500,000 *
To record a budget increase of $5,500,000.00 grant
revenue from the Pinellas County Tourist Development
Council for the reimbursement agreement with REH.This
was approved by City Council August 16, 2017.5,500,000
5,811,509 - 5,811,509
Crest Lake Park Improvements
315-93650 900,000
To transfer Infrastructure Sales Tax (Penny)revenue back
to the Special Development Fund.This project is being
funded with BP Deepwater Horizon settlement funds,
returning Penny funds allocated in previous years.
TOTAL INTERFUND TRANSFERS:900,000
TOTAL
BUDGET INCREASE
/(DECREASE)
INTERFUND TRANSFERS
28 * indicates budget amendment only
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018
Budget Revised Project Open Available Amend
Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref
Police Protection
91150 Range Improvements 2,845,426 2,845,426 2,843,395 - 2,031
P1802 Police Equipment Replacement 349,698 349,698 - - 349,698
P1803 Command Bus Refurbishment 200,000 200,000 200,000
P1901 Lift Station - PD Sub-Station 300,000 300,000 300,000
PD00180001 Police District 3 Sub Station 200,000 200,000 41,890 13,553 144,557
Sub-Total 3,895,124 - 3,895,124 2,885,285 13,553 996,286
Fire Protection
91218 Fire Engine Replacement 2,813,786 2,813,786 2,474,621 317,047 22,119
91221 EMS Capital Equipment 1,165,710 1,165,710 1,031,480 - 134,230
91229 Replace & Upgrade Airpacks 1,928,350 1,928,350 1,698,658 - 229,692
91236 Rescue Vehicle 1,584,604 11,000 1,595,604 1,373,604 200,000 22,000 1
91244 Aerial Truck 1,300,000 1,300,000 1,285,845 8,739 5,416
91257 AED Program 215,810 215,810 132,350 - 83,460
91259 Radio Replacements 1,519,640 1,519,640 1,519,353 - 287
91260 Thermal Imaging Cameras 219,050 219,050 115,711 - 103,339
91261 Personal Protection Equipment 1,896,110 1,896,110 1,718,753 - 177,357
91262 SCBA Upgrade - Fill Station 125,000 125,000 82,366 - 42,634
91263 Extrication Tools 112,000 112,000 34,803 53,440 23,758
91264 Fire Hose Replacement 405,540 405,540 256,807 - 148,733
91268 Countryside Fire Station 3,932,566 3,932,566 3,708,953 - 223,613
91269 Clearwater Beach Fire Station 6,372,693 (6,372,693) 0 - - 0 C 2
91271 Fire Boat 900,000 900,000 619,808 - 280,192
91272 Old Fire Station 45 Demolition 100,000 100,000 21,697 - 78,303
91273 Lakeview Fire Station 4,198,460 4,198,460 - - 4,198,460
FD190001 Fire Station 46 - Beach - 6,372,693 6,372,693 1,698 - 6,370,995 3
G1803 Video Teleconferencing Equipment 373,982 373,982 - - 373,982
Sub-Total 29,163,301 11,000 29,174,301 16,076,507 579,226 12,518,568
Major Street & Sidewalk Maintenance
ENRD180001 Druid Road Trail 3,483,646 3,483,646 2,333,319 1,078,279 72,049
ENRD180002 Bridge Maintenance & Improvements 6,872,527 6,872,527 45,693 38,439 6,788,396
ENRD180003 Traffic Calming 1,585,031 1,585,031 252,863 128,799 1,203,369
ENRD180004 Streets and Sidewalks 10,992,253 10,992,253 4,281,399 1,724,294 4,986,561
ENGF180001 Downtown Streetscaping 6,735,405 6,735,405 121,019 36,060 6,578,326
Sub-Total 29,668,862 - 29,668,862 7,034,292 3,005,870 19,628,700
Intersections
ENRD180005 City-Wide Intersection Improvement 2,304,750 2,304,750 732,342 200,940 1,371,468
ENRD180006 Traffic Signal 776,311 776,311 200,291 13,724 562,296
ENRD180007 Traffic Safety Infrastructure 1,064,265 1,064,265 132,227 932,038
Sub-Total 4,145,326 - 4,145,326 1,064,860 214,664 2,865,802
Parking
ENPK180001 Parking Lot Resurfacing 908,476 - 908,476 - - 908,476
ENPK180002 Parking Lot Improvement 1,028,802 - 1,028,802 16,611 - 1,012,191
ENPK180003 Parking Facilities 1,007,348 - 1,007,348 92,100 - 915,248
Sub-Total 2,944,626 - 2,944,626 108,712 - 2,835,914
Miscellaneous Engineering
ENGF180002 Downtown Intermodal 924,756 924,756 - 924,756
ENGF180003 Miscellaneous Engineering 239,146 239,146 9,700 229,446
92842 U.S. 19 Wayfinding Project 1,450,000 1,450,000 172,059 3,760 1,274,181
ENGF180004 Survey Equipment Replacement 14,288 14,288 - 14,288
92845 Clearwater Beach Transit Center 260,074 260,074 260,074 - 0
Sub-Total 2,888,264 - 2,888,264 441,832 3,760 2,442,672
Actual Expenditures
29
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018
Budget Revised Project Open Available Amend
Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref
Actual Expenditures
Land Acquisition
93133 Park Land Acquisition 1,331,351 1,331,351 1,331,119 - 232
Sub-Total 1,331,351 - 1,331,351 1,331,119 - 232
Park Development
93203 Carpenter Field-Infras Rep/Improve 572,817 572,817 513,592 4,730 54,495
93205 Brighthouse Field Infrastructure Imp 3,182,272 3,182,272 2,563,424 347,639 271,209
93247 Fitness Equipment Replacement 425,000 425,000 341,970 8,537 74,493
93251 Morningside Rec Ctr Replacement 7,165,000 7,165,000 6,851,451 209,400 104,149
93263 Public Art Maintenance 1,498 1,498 1,173 - 325
93271 Swimming Pool R&R 1,111,876 1,111,876 892,139 12,496 207,241
93272 Bicycle Paths-Bridges 5,858,833 5,858,833 3,698,116 3,500 2,157,217
93278 Long Center Infra Repairs 2,058,283 2,058,283 1,737,023 5,507 315,753
93286 Parking Lot/Bike Path Rsr/Imprv 853,506 853,506 636,471 12,296 204,738
93602 Sp Events Equip Rep & Rplcmnt 330,000 330,000 297,214 - 32,786
93604 Brdwlks & Docks Rep & Rplcmnt 545,000 545,000 465,282 38,610 41,109
93608 Miscellaneous Minor Public Art 295,543 295,543 177,198 - 118,345
93612 McMullen Tennis Complex 800,000 78,103 878,103 33,969 12,626 831,508 9
93618 Miscellaneous Park & Rec Contract 285,000 285,000 261,841 700 22,459
93620 Sports Field Lighting 415,000 415,000 65,261 - 349,739
ENGF180007 Phillip Jones Park Renovations 224,726 224,726 792 - 223,934
93633 Pier 60 Park & Bchwlk Repair and Improv 939,377 939,377 718,910 20,118 200,348
93634 Concrete Sidewalk & Pad Repair 308,176 308,176 254,466 - 53,710
93635 Park Amenity Purch & Rplcmnt 822,800 822,800 617,450 33,150 172,200
93636 Tennis Court Resurfacing 705,310 705,310 261,784 66,325 377,201
93637 Playground & Fitness Purch & Rplc 862,079 862,079 601,862 47,565 212,652
93638 Fencing Replacement Program 659,664 659,664 542,574 - 117,090
93639 Marina Dist Boardwalk & Entry Node 831,510 (79,580) 751,930 750,247 1,683 (0) 10
93642 Phillip-Jones Restroom/Concession 507,944 507,944 157,984 7,266 342,694
93646 Rest Rm Expan-Barefoot Bch House 401,000 79,580 480,580 284,720 4,541 191,319
93648 Moccasin Lake Park Master Plan 958,249 958,249 905,168 16,710 36,371
93652 Countryside Plex Restroom/Concession 2,950,000 2,950,000 244,845 450,189 2,254,966
93653 Countryside Community Park Reno 100,000 (74,782) 25,218 25,218 - - C 12
93654 Recreation Centers Infrastructure Repairs 400,000 400,000 23,351 - 376,649
93655 J.D. Sports Complex Multipurpose Fields 1,845,924 (67,421) 1,778,503 1,778,503 - - C 13
93661 Frank Tack Parking Lot 399,500 399,500 - - 399,500
93665 Youth Sports Field Renovations 70,297 70,297 49,162 13,948 7,187
93666 Woodgate Park Renovations 450,000 450,000 - - 450,000
93667 Del Oro Park Renovations 450,000 450,000 - - 450,000
93668 Showmaster Portable Stage 200,000 200,000 - - 200,000
93669 North East Coachman Park Renovations 300,000 300,000 - - 300,000
93670 Articulating Boom Lift 62,000 62,000 51,450 - 10,550
93672 Clearwater Beach Infrast Repairs & Improve 300,000 38,060 338,060 279,640 - 58,421 14
93673 Jack Russell Stadium Improvements 989,066 989,066 421,709 - 567,357
C1902 Long Center Parking Improvements 550,000 550,000 - - 550,000
C1903 Phillies Entrance Sign 150,000 150,000 - - 150,000
C1904 Ruth Eckerd Hall 2,500,000 5,500,000 8,000,000 2,750,138 5,249,862 45
L1901 P&R Vehicle and Equipment Additions 146,110 146,110 57,142 68,441 20,526
M1901 Countryside Sports Complex Renovation 50,000 50,000 50,000
PRAF180001 Eddie C. Moore Softball Complex Reno 790,000 - 790,000 14,780 646,745 128,475
Sub-Total 43,823,360 5,473,960 49,297,320 29,328,016 2,032,724 17,936,580
30
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018
Budget Revised Project Open Available Amend
Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref
Actual Expenditures
Marine Facilities
93403 Beach Guard Facility Maintenance 348,292 (108,239) 240,053 240,053 - 0 C 4
ENGF190002 Beach Guard Tower - 108,239 108,239 - - 108,239 5
93410 Clwr Harbor Marina Maintenance 220,000 220,000 128,871 - 91,129
ENGF180006 City-wide Docks and Seawall 1,786,739 1,786,739 952,134 18,469 816,136
93415 Waterway Maintenance 410,000 410,000 255,610 - 154,390
93418 Utilities Services Replacement 377,714 377,714 159,186 14,200 204,328
93419 Dock Replacement & Repair 166,727 (55,120) 111,607 111,606 - 0 C 6
93420 Fuel System R & R 122,752 122,752 92,000 - 30,751
93421 Marine Facilities Dredging & Maint 158,715 (84,850) 73,865 73,865 - (0) C 7
93422 Dredging of City Waterways 946,204 946,204 483,487 - 462,717
ENGF180014 Seminole Boat Launch Improvements 6,752,000 6,752,000 4,292 - 6,747,708
93499 Pier 60/Sailing Center Maintenance 421,952 421,952 278,612 - 143,340
C1905 Beach Marina Upgrade 300,000 300,000 - - 300,000
C1906 Clearwater Harbor Marina Repl & Upgrade 106,000 106,000 - - 106,000
M1902 Marine Facility Maintenance Dock R&R 75,000 139,970 214,970 12,980 - 201,991 8
Sub-Total 12,192,095 - 12,192,095 2,792,698 32,669 9,366,729
Airpark
94817 Airpark Maintenance & Repair 219,000 219,000 178,336 - 40,664
94886 Clearwater Airpark Masterplan Update 110,000 110,000 94,426 14,899 675
94894 Ground Support Equipment Upgrade 100,000 100,000 54,560 - 45,440
G1901 Replace Hangar C 1,200,000 1,200,000 - - 1,200,000
Sub-Total 1,629,000 - 1,629,000 327,322 14,899 1,286,779
Libraries
93527 Books & Other Lib Mat - II 7,796,601 7,796,601 7,552,052 - 244,549
93530 Consolidated Eastside/SPC Library 6,250,000 6,250,000 5,295,731 - 954,269
93532 Library Maker Space Maint. & Upgrade 174,480 174,480 106,626 - 67,854
93533 Main Library Upgrade - Alt. Usage 298,850 298,850 298,850 - -
93534 Library FF&E Repair & Replace 225,000 225,000 100,771 - 124,229
93535 Countryside Library Demolition 75,000 75,000 - - 75,000
Sub-Total 14,819,931 - 14,819,931 13,354,030 - 1,465,901
Garage
94233 Motorized Equip-Cash II 1,796,856 1,796,856 1,709,988 37,485 49,383
94238 Police Vehicles 3,301,001 3,301,001 2,843,887 58,140 398,974
94241 Motorized Equipment Replace - L/P 41,120,392 41,120,392 34,115,627 3,450,739 3,554,026
94244 Misc Vehicle Additions- Gen Serv 56,237 56,237 56,237 - - C
94246 Fleet Management & Mapping 320,000 390,000 710,000 - - 710,000 15
94627 Misc Budgetary Vehicle Addition 125,799 125,799 124,950 - 849
C1901 Beach Radio Tower 852,370 852,370 - - 852,370
GSFL180001 Fleet Facility R&R 94,520 94,520 - - 94,520
GSFL180002 P25 Radio Equipment & Infrastructure 400,000 400,000 56,896 - 343,104
Sub-Total 48,067,175 390,000 48,457,175 38,907,584 3,546,364 6,003,227
Maintenance of Buildings
GSBM180001 Air Cond Replace-City Wide 704,436 704,436 132,196 - 572,240
GSBM180003 Roof Repair and Replacement 1,345,409 1,345,409 364,533 86,838 894,038
GSBM180004 Painting of Facilities 592,923 592,923 54,292 - 538,631
GSBM180005 Fencing of Facilities 143,170 143,170 - - 143,170
GSBM180002 Flooring for Facilities 777,837 777,837 117,254 299,622 360,961
GSBM180007 Elevator Refurbish/Modernization 560,576 560,576 - - 560,576
GSBM180006 Light Replacement & Repair 278,197 278,197 33,803 - 244,394
31
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018
Budget Revised Project Open Available Amend
Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref
Actual Expenditures
Maintenance of Buildings - continued
GSBM180008 Building Systems 1,018,377 1,018,377 210,727 52,643 755,007
GSBM180009 New A/C Chiller System 2,900,000 2,900,000 348,481 448,988 2,102,532
GSBM180010 General Services R&R 250,000 250,000 134,396 - 115,604
GSBM180011 Generator Maintenance 450,000 450,000 - - 450,000
GSBM180012 General Facility Building Major Renovations 1,335,242 1,335,242 106,562 - 1,228,680
ENGF180012 Public Works Complex 1,615,664 1,615,664 1,926 1,613,738
C1907 City Hall Hardening 100,000 100,000 - 100,000
C1909 City Hall Move - 383,085 383,085 20,335 9,594 353,156 42
L1902 B&M Vehicle & Equipment 65,000 65,000 - 65,000
Sub-Total 12,136,831 383,085 12,519,916 1,524,504 897,684 10,097,728
Miscellaneous
94729 City-wide Connect Infra 3,717,991 3,717,991 3,717,991 - -
94736 Geographic Information Sys 1,189,240 1,189,240 1,113,978 - 75,262
ENGF180010 Pollutant Storage Tank 359,408 359,408 19,459 3,540 336,410
ENGF180011 Environmental Assmt & Clean-up 463,636 463,636 16,946 13,384 433,306
94814 Network Infra & Server Upgrade 4,385,057 (914,238) 3,470,819 3,470,819 - (0) C 16
L1908 Network Infra & Server R&R - 843,191 843,191 - 3,477 839,714 17
M1912 Network Infra & Server Upgrade - 71,048 71,048 - - 71,048 18
94824 IT Disaster Recovery 580,000 (225,396) 354,604 354,604 - - C 19
L1907 IT Disaster Recovery - 165,396 165,396 - - 165,396 20
M1911 IT Disaster Recovery - 60,000 60,000 - - 60,000 21
94827 Telecommunications Upgrade 604,000 (269,047) 334,953 334,953 - - C 22
L1906 Telecommunications Upgrade - 269,047 269,047 - - 269,047 23
94828 Financial Systems Upgrades 3,933,166 3,933,166 2,103,538 187,264 1,642,364
94829 CIS Upgrades / Replacement 1,047,376 1,047,376 374,783 - 672,593
94830 MS Licensing / Upgrades 1,025,000 1,025,000 842,513 16,201 166,286
94833 Computer Monitors 399,828 399,828 385,431 - 14,397
94850 Backfile Conversion of Records 500,000 500,000 187,660 - 312,340
94857 Accela Permitting & Code Enforce 250,000 250,000 90,906 - 159,094
94861 Library Technology 1,350,000 1,350,000 1,162,484 - 187,516
94873 Citywide Camera System 260,000 260,000 118,298 - 141,702
94874 City Enterprise Timekeeping System 285,000 285,000 182,082 5,620 97,298
94878 Asset Management Upgrade 31,420 31,420 26,322 - 5,098 C
94880 Granicus Agenda Management Sys 135,000 135,000 41,136 - 93,864
94883 Business Process Review & Improve 600,000 600,000 118,147 30,518 451,335
94888 City EOC & Disaster Recovery Facility 3,360,000 3,360,000 83,563 1,946,030 1,330,408
94890 Enterprise Advanced Audio Video R&R 1,063,000 1,063,000 454,141 - 608,859
94892 Imagine Clearwater Implementation 4,865 4,865 4,865 - 0 C
ENGF180013 Imagine Clearwater 6,516,829 6,516,829 660,234 2,336,354 3,520,242
94894 Ground Support Equipment Upgrade 100,000 100,000 54,560 - 45,440
Sub-Total 32,160,816 - 32,160,816 15,919,412 4,542,387 11,699,018
UTILITIES
Stormwater Utility
ENST180001 Stormwater System Impovements 8,181,794 - 8,181,794 1,353,241 358,454 6,470,100
ENST180002 Allen's Creek Improvement 2,016,271 800,000 2,816,271 7,957 2,032,727 775,587 43
ENST180003 Stormwater System Expansion 1,615,576 - 1,615,576 - - 1,615,576
ENST180004 Stevenson Creek 3,182,636 3,182,636 1,900 - 3,180,736
ENST180005 Coastal Basin 3,234,985 3,234,985 199,648 186,195 2,849,142
ENST180006 Alligator Creek Watershed Projects 5,140,082 (800,000) 4,340,082 225,254 151,997 3,962,831 44
ENST180007 Street Sweeping Facility 1,823,765 1,823,765 1,637,345 89,551 96,869
ENST180008 Hillcrest Bypass Culvert 4,096,167 4,096,167 19,941 3,744,761 331,465
ENST180009 East Gateway Improvements 3,503,121 3,503,121 2,376,262 817,418 309,441
ENST180010 Lower Sp Branch Convey Improvement 2,320,000 2,320,000 41,015 268,029 2,010,956
C1908 Stormwater Vehicles & Equipment 1,375,500 1,375,500 18,238 1,225,866 131,396
Sub-Total 36,489,897 - 36,489,897 5,880,800 8,874,999 21,734,098
32
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018
Budget Revised Project Open Available Amend
Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref
Actual Expenditures
Water System
96721 System R & R - Maintenance 5,524,536 (2,318,851) 3,205,685 2,417,736 54,776 733,174 37
96722 Line Relocation - Maintenance 4,767,305 4,767,305 1,779,024 549,208 2,439,073
96739 Reclaimed Water Dist Sys 46,686,453 46,686,453 45,981,949 197,645 506,859
96740 Water Supply/Treatment 2,626,926 2,626,926 2,626,926 - 0
96741 System R & R-Capitalized 8,788,154 8,788,154 8,788,154 - (0)
96742 Line Relocation-Capitalized 7,998,570 7,998,570 6,346,984 655,721 995,865
96743 Mtr Bkflow Prev Dev/Change Out 2,834,600 2,834,600 2,834,600 - (0)
96744 System Expansion 2,965,673 2,965,673 2,840,568 - 125,105
96752 Water Service Lines 1,233,436 1,233,436 1,233,436 - (0)
96764 RO Plant Exp Res #1 13,507,529 16,878 13,524,407 12,749,918 249,410 525,080 41
M1908 RO Plant Exp Res #1 R&R 13,507,529 1,000,000 14,507,529 12,749,918 249,410 1,508,201 38
96767 RO Plant at Res #2 43,076,061 43,076,061 40,917,698 146,552 2,011,810
M1909 RO Plant at Res #2 R&R - 1,000,000 1,000,000 - - 1,000,000 39
96768 Rebate Well, Lk, Pnd Irr Abandmt 114,608 114,608 114,608 - (0)
96773 Groundwater Replenishment Facility 20,900,118 20,900,118 5,897,220 98,811 14,904,087
96782 Reverse Osmosis Plant @WTP #3 1,380,000 1,380,000 128,991 - 1,251,009
96783 Water System Upgrades/Improvements 3,349,000 3,349,000 983,505 31,992 2,333,503
96784 Reclaimed Water Distribution System R&R 2,094,584 2,094,584 392,670 - 1,701,914
96785 Feasibility Studies/Evaluations - Water System 2,625,000 2,625,000 240,010 24,334 2,360,655
96786 Devices/Equipments - Water System 350,000 350,000 - - 350,000
L1905 Vehicle & Equipment 146,000 146,000 125,212 - 20,788
Sub-Total 184,476,082 (301,972) 184,174,110 149,149,127 2,257,858 32,767,124
Sewer System
96212 Sanitary Sewer Upgrades/Improvements 12,004,552 12,004,552 3,865,441 3,129,973 5,009,138
96213 Marshall Street Upgrades/Improvements 6,744,298 6,744,298 1,015,320 1,029,946 4,699,032
M1905 Marshall Street Plant R&R - 1,200,000 1,200,000 - - 1,200,000 33
96214 East Plant Upgrades/Improvements 1,500,000 1,500,000 140,704 10,492 1,348,804
M1907 East Plant R&R - 1,200,000 1,200,000 - - 1,200,000 35
96215 Northeast Plant Upgrades/Improvements 12,794,860 12,794,860 602,894 147,444 12,044,521
M1906 Northeast Plant R&R - 1,200,000 1,200,000 - - 1,200,000 34
96216 Laboratory Upgrade/Improvements 1,155,079 1,155,079 12,168 2,690 1,140,222
96217 Pump Station R&R 1,325,192 1,325,192 504,087 34,335 786,770
96218 Feasibility Studies/Evaluations 2,241,641 (2,127,554) 114,087 114,087 - 0 24
96219 Devices/Equipment Sewer Division 446,274 446,274 300,898 - 145,376
96630 Sanitary Sewer Extension 15,461,998 (500,000) 14,961,998 12,321,711 1,548,266 1,092,022 30
96634 Sanitary Util Reloc Accmmdtn 6,267,352 (500,000) 5,767,352 4,157,180 278,829 1,331,343 31
96645 Laboratory Upgrade & R&R 1,803,627 1,803,627 1,783,627 - 20,000
96654 Facilities Upgrade & Improvement 15,155,224 15,155,224 13,910,293 875,443 369,489
96664 WPC R & R 26,992,113 (6,600,000) 20,392,113 16,185,435 4,135,966 70,713 32
96665 Sanitary Sewer R&R 26,629,685 5,664,139 32,293,824 18,344,536 12,064,396 1,884,893 36
96686 Pump Station Replacement 4,707,682 4,707,682 4,338,740 149,860 219,082
L1903 Generators 420,000 420,000 - - 420,000
L1904 Vehicle and Equipment 240,000 240,000 - 235,307 4,694
M1910 Water Treatment Plant #3 R&R - 318,851 318,851 - - 318,851 40
Sub-Total 135,889,577 (144,564) 135,745,013 77,597,119 23,642,946 34,504,948
Gas System
96358 Environmental Remediation 2,384,794 2,384,794 1,757,999 38,068 588,727
96365 Line Relocation-Pinellas Maint 731,106 731,106 516,403 71,751 142,952
96367 Gas Meter Change Out-Pinellas 3,638,000 3,638,000 3,568,073 - 69,927
96374 Line Relocation-Pinellas Capitalized 2,882,890 (500,000) 2,382,890 2,292,835 - 90,055 25
96376 Line Relocation - Pasco Maint 258,593 258,593 84,756 - 173,837
96377 Pinellas New Main / Service Lines 31,551,119 31,551,119 30,168,333 - 1,382,786
96378 Pasco New Mains / Service Lines 17,864,858 17,864,858 14,927,767 - 2,937,091
96379 Pasco Gas Meter Change Out 867,821 867,821 726,369 - 141,452
96381 Line Reloc-Pasco-Capitalized 237,386 500,000 737,386 145,603 22,388 569,395 26
33
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018
Budget Revised Project Open Available Amend
Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref
Actual Expenditures
Gas System - continued
96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 856,268 - 135,732
96384 Gas System - Pinellas Building 28,855,055 28,855,055 11,304,636 14,180,241 3,370,179
96385 Gas Main Extensions 1,557,845 1,557,845 1,346,596 - 211,249
96386 Expanded Energy Conservation 9,091,479 500,000 9,591,479 8,384,953 - 1,206,526 27
96387 Natural Gas Vehicle 4,581,069 950,000 5,531,069 3,704,069 - 1,827,000 28
96389 Future IMS Software & Hardware 400,000 400,000 282,335 12,090 105,575
96390 Gas Vehicle Additions 590,000 590,000 428,294 - 161,706
96391 Gas System Pasco Building 2,100,000 (1,450,000) 650,000 - - 650,000 29
96392 Gas Equipment Additions 191,000 191,000 189,278 - 1,722
M1904 Pinellas Building Equipment R&R 200,000 200,000 - - 200,000
Sub-Total 108,975,015 - 108,975,015 80,684,566 14,324,538 13,965,911
Solid Waste
96426 Facility R & R 2,652,608 2,652,608 1,707,670 - 944,938
96443 Res Container Acquisition-II 2,001,741 2,001,741 1,433,402 - 568,339
96444 Comm Container Acquisition-II 4,130,020 4,130,020 3,253,884 161,103 715,033
96445 Solar Trash & Recycling Kiosks 289,414 289,414 239,182 - 50,232
SRTS180001 S.W.Transfer Station Rebuild 19,650,130 19,650,130 4,262,581 14,034,773 1,352,776
96448 Solid Waste CNG Station 150,000 150,000 - - 150,000
96449 Solid Waste Truck Wash Facility 555,500 555,500 - - 555,500
Sub-Total 29,429,413 - 29,429,413 10,896,720 14,195,876 4,336,817
Utility Miscellaneous
96516 Citywide Aerial Photo 151,596 151,596 151,596 - 0 C
96523 Pub Utilities Adm Bldg R&R 858,828 858,828 738,818 - 120,010
96526 Public Utility Admin Building 184,306 184,306 - - 184,306
Sub-Total 1,194,730 - 1,194,730 890,414 - 304,316
Recycling
96804 Recycling Carts/Dumpsters 1,216,650 1,216,650 789,656 - 426,994
96805 Recycling Expansion/Particip/R&R 1,311,525 1,311,525 1,184,376 - 127,149
96811 Purchase of Transfer Tractors 408,000 408,000 395,983 - 12,017
SR00180003 Processing Center Building Replacement 3,862,633 3,862,633 2,957 3,859,676
Sub-Total 6,798,808 - 6,798,808 2,372,972 - 4,425,836
TOTAL ALL PROJECTS 742,119,582 5,811,509 747,931,091 458,567,891 78,180,016 211,183,184
34
Special Program Fund
First Quarter
Budget Amendments
October 1, 2018 - June 30, 2018
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs
Foreclosure Registry - Nuisance Abatement
1 98609 12,700
To record a budget increase of $12,700 which represents
foreclosure registry fees collected to date. 12,700
Hurricane Irma
2 98610 95,102
To record a budget increase of $95,101.87 in Federal and State
Irma reimbursements to bring the budget in line with actual
receipts.95,102
Police Extra Duty
3 99215 333,358 (8,779)
To record a budget increase of $333,357.50 in Police Service
revenue to bring the budget in line with actual receipts.
To record a transfer of $8,778.50 in Police Service revenue to
program 99350,Vehicle Replacement representing revenue
collected for vehicle usage on extra duty jobs. 324,579
School Resource Officers - CLOSE PROGRAM
4 99264 (97,121)
To record a budget transfer of $97,121.07 in fines,forfeiture and
penalties revenue to P1801,School Resource Officers.This
historical project is being closed,effective with the FY19 school
year,a new project was created (P1801)to account for the SRO
program.(97,121)
Federal Forfeiture Treasury
5 99281 22,579
To record a budget increase of $21,730.70 in US Department of
Justice revenue,and $848.19 in interest earnings which will bring
the budget in line with actual receipts.22,579
Police Education Fund
6 99317 19,001
To record a budget increase of $19,000.98 in police education fine
revenue which will bring the budget in line with actual receipts.19,001
Investigative Cost Recovery
7 99329 75,673
To record a net budget increase of $75,673.45 which will bring the
budget in line with actual receipts.Amendments include an
increase of $10,360.81 in overtime reimbursement revenues,and
an increase of $65,312.64 in fines,forfeitures and penalties
revenue.75,673
Florida Contraband Forfeiture Fund
8 99330 122,049 (20,000)
To record a budget increase of $113,083.90 fines,forfeitures and
penalties revenue,and an increase of $8,964.74 in interest
earnings which will bring the budget in line with actual receipts.
To record transfers of fines,forfeiture and penalties revenue of
$15,000.00 to 99356,Safe Neighborhood Program,and $5,000.00
to 99364, Crime Prevention Program.102,049
35
Special Program Fund
First Quarter
Budget Amendments
October 1, 2018 - June 30, 2018
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs (continued)
Vehicle Replacement
9 99350 8,779
To record a transfer of $8,778.50 in police services revenue from
99215,Police Extra Duty.This represents revenue collected for
vehicle usage on extra duty jobs. 8,779
Safe Neighborhood Program
10 99356 15,000
To record a budget transfer of $15,000.00 in fines, forfeitures, and
penalties revenue from program 99330,Florida Contraband
Forfeiture Fund.15,000
Crime Prevention Program
11 99364 32,903 5,000
To record a budget increase of $32,903.00 in donation revenue
for Christmas Cheer,K-9 operations,Cornelius Award and
National Night Out which will bring the budget in line with actual
receipts.
Amendments also include a transfer of $5,000.00 in fines,
forfeitures,and penalties revenue from program 99330,Florida
Contraband Forfeiture Fund.37,903
Federal Forfeiture Sharing
12 99387 42,289
To record a budget increase of $42,288.94 representing
$29,138.16 in revenues from the US Department of Justice;
$1,456.63 in fines,forfeiture,and penalties revenue;and
$11,694.15 in interest earnings which will bring the budget in line
with actual receipts.42,289
Emergency Operations
13 99927 38,549
To record a budget increase of $38,548.91 in FEMA
reimbursements for Tropical Storm Debby.38,549
School Resource Officers
14 P1801 97,121
To record a budget transfer of $97,121.07 in fines,forfeiture and
penalties revenue from 99264, School Resource Officers.97,121
Public Safety Program
Totals:794,202 - 794,202
Physical Environment Programs
Tree Replacement Program
15 99970 41,804
To record a budget increase of $41,804.00 in fines forfeiture and
penalty revenue to bring the budget in line with actual receipts.41,804
Physical Environment Programs Program:
Totals:41,804 - 41,804
36
Special Program Fund
First Quarter
Budget Amendments
October 1, 2018 - June 30, 2018
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Economic Environment Programs
Affordable Housing Impact Fees
16 99538 6,082
To record a budget increase of $6,082.12 in interest earnings to
bring the budget in line with actual receipts.6,082
Economic Development 2017
17 99760 (14,802)
To record a budget transfer of $14,802 in Community
Development Block Grant revenues to G1902,Public Facilities
2019.(14,802)
Public Services 2017
18 99761 (2,833)
To record a budget transfer of $2,832.56 in Community
Development Block Grant revenues to G1902,Public Facilities
2019.(2,833)
Housing Rehab 2017
19 99763 (132,694)
To record a budget transfers of Community Development Block
Grant revenues of $84,365.44 to G1902,Public Facilities 2019 and
$48,328.81 to G1905, Infill Housing 2019.(132,694)
Economic Development 2018
20 99765 (31,417)
To record a budget transfer of $31,417.29 in Community
Development Block Grant revenues to G1905, Infill Housing 2019.(31,417)
Infill Housing 2018
21 99767 (62,754)
To record a budget transfer of $62,753.90 in Community
Development Block Grant revenues to G1905, Infill Housing 2019.(62,754)
Brownfield Revolving Loan
22 99802 1,877
To record a budget increase of $1,877.33 in interest revenue to
bring the budget in line with actual receipts.1,877
Public Facilities 2019
23 G1902 102,000
To record budget transfers of $14,802 from 99760,Economic
Development 2017;$2,832.56 from,Public Services 2017;and
$84,365.44 from Housing Rehab 2017.102,000
Infill Housing 2019
24 G1905 142,500
To record budget transfers of $48,328.81 from 99763,Housing
Rehab 2017;$31,417.29 from 99765,Economic Development
2018; and $62,753.90 from Infill Housing 2018.142,500
Economic Environment
Totals:7,959 - 7,959
37
Special Program Fund
First Quarter
Budget Amendments
October 1, 2018 - June 30, 2018
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Human Services Program
Health Prevention Program
25 99869 3,209
To record a budget increase of $5,000.00 in revenues from the
Pinellas County Health Department,and a budget decrease of
$1,790.75 in other governmental revenue which will bring the
budget in line with actual receipts.3,209
Human Services Program:
Totals:3,209 - 3,209
Culture and Recreation Programs
Special Events - CLOSE PROGRAM
26 99865 47,833
To record a budget increase of $47,832.80;representing increases
of $2,400.00 in rental income, $20,360.98 in sponsorship revenue,
$5,630.00 in registrations/applications,and $19,441.82 in
reimbursements,which will bring the budget in line with actual
receipts for the quarter.This project will be closed for conversion
to a new project using the new project accounting software. 47,833
Special Events - NEW PROGRAM
27 PRSE190001 418,019
To record a budget increase of $418,018.92;representing
increases of $4,751.11 in rental income,$12,850.00 in
sponsorship revenue,$160,817.95 in sales revenues,$2,000.00 in
registrations/applications,$5,510.04 in reimbursements,and
$232,089.82 in transfer-in revenues from 99865,which will bring
the budget in line with actual receipts for the quarter. 418,019
Library Special Account
28 99910 12,801
To record a budget increase of $12,801.31 in donation revenue to
bring the budget in line with actual receipts.12,801
Culture and Recreation Programs
Total:478,653 - 478,653
1,325,828 - 1,325,828
Interfund Transfers
Special Events - CLOSE PROGRAM
99865 232,090
To record a transfer of $232,089.82 to the new Special Events
program.This project is being closed,with unspent funds
transferred to the newly created special events program.
Total Interfund Transfers:-
Total Budget
Increase/(Decrease):
38
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/01/2018 Amdmt Budget To Date Encumbr Balance Status Ref
GENERAL GOVERNMENT PROGRAMS
98611 CMA Capital Project Agreement 5,000,000 - 5,000,000 5,000,000 - - C
99421 Housing Consulting Service 115,000 - 115,000 49,334 - 65,666
99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 - 289,000 149,927 - 139,073
99868 Federal Early Retiree Reinsurance 651,500 - 651,500 559,222 - 92,279
99925 Peg Access Support 838,261 - 838,261 836,917 - 1,344
99928 Nagano Sister City Program 229,379 - 229,379 155,812 - 73,567
Sub-Total 7,123,140 - 7,123,140 6,751,210 - 371,929
PUBLIC SAFETY PROGRAMS
98609 Foreclosure Rgstry-Nuesance Abtmnt 63,600 12,700 76,300 - - 76,300 1
98610 Hurricane Irma 1,286,998 95,102 1,382,100 2,122,713 460,830 (1,201,443) 2
99215 Police Extra Duty 2,417,257 324,579 2,741,836 2,404,980 - 336,856 3
99241 Human Trafficking Overtime 87,000 - 87,000 70,954 - 16,046
99264 School Resource Officers 2,833,704 (97,121) 2,736,583 2,736,583 - 0 C 4
99279 Police Recruitments 141,010 - 141,010 62,780 - 78,230
99281 Fed Forfeitures - Treasury 171,936 22,579 194,515 120,171 - 74,345 5
99316 Police Volunteers 153,518 - 153,518 138,110 1,000 14,408
99317 Police Education Fund 1,328,750 19,001 1,347,751 1,298,845 - 48,905 6
99329 Investigative Recovery Costs 2,451,206 75,673 2,526,879 2,184,772 - 342,108 7
99330 FL Contraband Forfeiture Fnd 914,586 102,049 1,016,634 657,266 - 359,368 8
99350 Vehicle Replacement Fund 327,865 8,779 336,644 186,758 33,275 116,611 9
99356 Safe Neighborhood Program 1,127,580 15,000 1,142,580 1,028,523 7,154 106,902 10
99364 Crime Prevention Program 102,341 37,903 140,244 102,676 - 37,568 11
99387 Federal Forfeiture Sharing 2,427,479 42,289 2,469,768 1,748,639 - 721,129 12
99927 Emergency Operations 4,106,338 38,549 4,144,887 3,063,815 - 1,081,072 13
99982 EMS Incentive/Recognition 69,700 - 69,700 41,088 - 28,612
G1802 2017 JAG Grant 46,977 - 46,977 46,977 -
G1804 2019 HVE Ped & Bicycle Safety 50,000 - 50,000 13,262 - 36,738
P1801 School Resource Officers 468,356 97,121 565,477 121,512 - 443,965 14
Sub-Total 20,576,201 794,202 21,370,403 18,150,425 502,259 2,717,718
PHYSICAL ENVIRONMENT PROGRAMS
99970 Tree Replacement Project 1,517,880 41,804 1,559,684 879,143 26,970 653,572 15
Sub-Total 1,517,880 41,804 1,559,684 879,143 26,970 653,572
TRANSPORTATION PROGRAMS
98604 2016 Clearwater Ferry 519,120 - 519,120 485,096 - 34,024
Sub-Total 519,120 - 519,120 485,096 - 34,024
ECONOMIC ENVIRONMENT PROGRAMS
99538 Affordable Housing Imp Fees 441,530 6,082 447,612 163,019 3,128 281,466 16
99729 Joint Hercules Pln & Econ Study 150,000 - 150,000 - - 150,000
99744 Economic Development Incentives 292,500 - 292,500 262,500 - 30,000
99754 Housing Rehab 2016 258,701 - 258,701 253,273 - 5,429
99759 Public Facilities 2017 377,764 - 377,764 152,898 - 224,866
99760 Economic Development 2017 14,802 (14,802) - - - - 17
99761 Public Services 2017 100,275 (2,833) 97,442 95,786 - 1,656 18
99762 Program Administration 2017 135,036 - 135,036 136,693 - (1,657)
99763 Housing Rehab 2017 322,997 (132,694) 190,302 150,774 - 39,528 19
99764 Public Facilities 2018 448,000 - 448,000 248,514 - 199,486
99765 Economic Development 2018 130,020 (31,417) 98,602 98,602 - (0) 20
99766 Program Administration 2018 131,388 - 131,388 131,388 - -
99767 Infill Housing 2018 137,500 (62,754) 74,746 52,604 - 22,142 21
99768 Public Services 2018 106,725 - 106,725 93,985 - 12,740
99802 Brownfield Revolving Loan 1,204,720 1,877 1,206,597 420,381 - 786,216 22
39
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/01/2018 Amdmt Budget To Date Encumbr Balance Status Ref
ECONOMIC ENVIRONMENT PROGRAMS (continued)
99846 Economic Development - QTI 140,419 - 140,419 71,591 - 68,828
99871 State Brownfields Redevelopment Acct 165,463 - 165,463 165,463 - 0
99888 ULI Report Implementation 875,000 - 875,000 753,053 44,326 77,621
G1902 Public Facilities 2019 168,815 102,000 270,815 - 169,665 101,150 23
G1903 Economic Development 2019 135,000 - 135,000 - - 135,000
G1904 Program Administration 2019 186,188 - 186,188 865 - 185,323
G1905 Infill Housing 2019 139,797 142,500 282,297 - - 282,297 24
G1906 Public Services 2019 111,140 - 111,140 34,880 73,132 3,128
Sub-Total 6,173,780 7,959 6,181,740 3,286,269 290,251 2,605,220
HUMAN SERVICES PROGRAMS
98601 Next Steps to Better Nutrition 10,000 - 10,000 6,430 - 3,570
98606 Senior Citizens Services - EBWP 24,960 - 24,960 21,118 - 3,842
98607 Senior Citizens Services - Trips 14,000 - 14,000 10,154 - 3,846
99562 HUD Special Education 30,000 - 30,000 27,600 - 2,400
99844 United Way 12,080 - 12,080 10,123 - 1,957
99869 Health Prevention Program 192,060 3,209 195,269 176,019 - 19,251 25
99872 Coordinated Child Care - Ross Norton 2,718,545 - 2,718,545 1,698,146 11,233 1,009,167
Sub-Total 3,001,645 3,209 3,004,854 1,949,589 11,233 1,044,032
CULTURE AND RECREATION PROGRAMS
98608 Clark-Turner Trust (Library)105,020 - 105,020 - - 105,020
99865 Special Events 9,296,350 47,833 9,344,182 9,344,182 0 C 26
PRSE190001 Special Events 70,000 418,019 488,019 313,479 35,557 138,983 27
99910 Library Special Account 830,311 12,801 843,113 810,908 - 32,205 28
Sub-Total 10,301,681 478,653 10,780,334 10,468,569 35,557 276,208
TOTAL ALL PROJECTS 49,213,447 1,325,828 50,539,275 41,970,302 866,271 7,702,702
40
City of Clearwater
SPECIAL DEVELOPMENT FUND
First Quarter
FY 2018/19
Increase/
(Decrease)Description
Revenues
Transfer-in from Capital Fund 900,000
At first quarter,amendments to transfer-in revenues
reflect an increase of $900,000 of sales tax
infrastructure revenue (Penny)returned from capital
project 93650,Crest Lake Park.This project is being
funded by BP Deepwater Horizon settlement funds,
returning excess Penny funds allocated in prior years.
Allocation of Assigned Fund Balance 35,900
First quarter amendments reflect an allocation of
$35,900 from Recreation Facility Impact Fees to
capital project 93612,McMullen Tennis Complex as
approved by the Council on January 17, 2019.
935,900$ Net Revenue Amendments
Expenditures
Transfer to Capital Improvement Fund 35,900
First quarter amendments reflect a transfer of
$35,900 in recreation facility impact fees to capital
project 93612,McMullen Tennis Complex as
approved by the Council on January 17, 2019.
35,900$ Net Expenditure Amendments
41
SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS
First Quarter: October 1, 2018 - December 31, 2018 Mid Year: October 1, 2018 - March 31, 2019
Original First Quarter
Budget Amended Budget
2018/19 2018/19 Amendments
Revenues:
Ad Valorem Taxes 3,044,520 3,044,520 -
Infrastructure Tax 11,820,680 11,820,680 -
Interest Earnings 537,000 537,000 -
Open Space Fees 20,000 20,000 -
Recreation Facility Impact Fees 25,000 25,000 -
Recreation Land Impact Fees 25,000 25,000 -
Multi-Modal Impact Fees 200,000 200,000 -
Local Option Gas Tax 1,540,550 1,540,550 -
Allocation of Assigned Fund Balance - 35,900 35,900
Transfer-In from Capital Improvement Plan - 900,000 900,000
17,212,750 18,148,650 935,900
Expenditures:
Transfer to Capital Improvement Fund
Road Millage 3,044,520 3,044,520 -
Infrastructure Tax 11,463,460 11,463,460 -
Recreation Facility Land Fees - 35,900 35,900
Multi-Modal Impact fees 140,000 140,000 -
Local Option Gas Tax 1,427,150 1,427,150 -
16,075,130 16,111,030 35,900
SPECIAL DEVELOPMENT FUND
42
SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS
First Quarter: October 1, 2018 - December 31, 2018 Mid Year: October 1, 2018 - March 31, 2019
Original First Quarter
Budget Amended Budget
2018/19 2018/19 Amendments
Revenues:
CDBG/Home Funds 740,940 740,940 -
Interest Earnings 25,000 54,467 29,467
Intergovernmental Revenue - 187,729 187,729
Charges for Service Revenue - 426,299 426,299
Judgments, Fines and Forfeit Revenue - 240,658 240,658
Miscellaneous Revenue - 209,585 209,585
Transfers from Special Program Fund - 232,090 232,090
Transfers from General Fund:- - -
Sister City Program 37,380 37,380 -
United Way Campaign Fund 1,500 1,500 -
Special Events 70,000 70,000 -
Economic Development QTI 18,230 18,230 -
Police Recruitments 30,000 30,000 -
923,050 2,248,878 1,325,828
Expenditures:
General Government 37,380 37,380 -
Public Safety 30,000 824,202 794,202
Physical Environment - 41,804 41,804
Transportation - - -
Economic Environment 422,980 430,939 7,959
Human Services 1,500 4,709 3,209
Culture and Recreation 40,000 518,653 478,653
Interfund Transfers 236,190 236,190 -
Transfer to Capital Fund 130,000 130,000 -
898,050 2,223,878 1,325,828
SPECIAL PROGRAM FUND
SPECIAL PROGRAM FUND
43
SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS
First Quarter: October 1, 2018 - December 31, 2018 Mid Year: October 1, 2018 - March 31, 2019
Original First Quarter
Budget Amended Budget
2018/19 2018/19 Amendments
Revenues:
HOME Investment Partnerships 383,150 383,150 -
State Housing Initiatives Partnerships 156,790 156,790 -
Total - HOME/SHIP Funds 539,940 539,940 -
Expenditures:
Economic Environment 380,950 380,950 -
Interfund Transfers 158,990 158,990 -
Total - HOME/SHIP Programs 539,940 539,940 -
OTHER HOUSING ASSISTANCE FUNDS
44
ADMINISTRATIVE CHANGE ORDERS
First Quarter Review
FY 2018/19
45
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute
change orders without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based
on the code specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one
change or cumulatively for the same project.
*****
09/17/18 Administrative Change Order #1 – Street Resurfacing Contract (14-0051-
EN). This change order increases items in accordance with field
conditions resulting in a net increase to the contract.
Gator Grading and Paving, LLC. 149,627.50
10/15/18 Administrative Change Order #2 – East Gateway Stormwater & Sanitary
Sewer (14-0051-EN). This change order decreases and adds items in
accordance with field conditions resulting in a net zero change to the
contract.
David Nelson Construction, Co. 0
11/28/18 Administrative Change Order #1 & Final – Clearwater Country Club 30”
RCW Valve Installation (17-0020-UT). This change order is for final
decreasing items in accordance with field conditions resulting in a net
decrease to the contract.
Andrew Sitework, LLC. (61,169.53)
11/28/18 Administrative Change Order #1 & Final – Marshall WRF Blend Tank
Cleaning (18-0012-UT). This change order is for final decreases and adds
items in accordance with field conditions resulting in a net decrease to
the contract.
TLC Diversified. (30,969.50)
12/13/18 Administrative Change Order #1 – Clearwater Gas System Facility
Redevelopment (15-0043-GA). This change order is for decreasing the
contract By Owner Direct Purchases and funding scope modifications
resulting from design revisions to the 100% construction documents
resulting in a net decrease to the contract.
Walbridge Aldinger, LLC. (2,512,849.46)
ADMINISTRATIVE CHANGE ORDERS
First Quarter Review
FY 2018/19
46
12/14/18 Administrative Change Order #1 & Final – WTP 1 Improvements-Pressure
Filter Modifications & Absorption System Automation (15-0031-UT). This
change order decreases and increases items in accordance with field
conditions resulting in a net decrease to the contract.
RTD Contractors, Inc. (415,471.87)
12/20/18 Administrative Change Order #2 & Final – Lift Station 7 & 8 Improvements
(15-0038-UT). This change order is for final decreases and increases to
items in accordance with field conditions resulting in a net decrease to
the contract.
Hinterland Group, Inc. (76,357.35)
12/20/18 Administrative Change Order #1 – Street Resurfacing Project (14-0051-
EN). This change order adds 60 calendar days to the contract resulting in
a net zero change to the contract.
Gator Grading and Paving, LLC. 0
01/24/19 Administrative Change Order #2 – Druid Trail Phase (04-0021-PR). This
change order decreases, increases and adds items in accordance with
field conditions resulting in a net zero change to the contract.
Keystone Excavators, Inc. 0
02/05/19 Administrative Change Order #1 & Final – Sherwood Yard Street
Sweeping Facility (11-0058-EN). This change order is for final decreases
and increases to items in accordance with field conditions resulting in a
net increase to the contract.
Kokolakis Contracting, Inc. 51,092.95
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: 9267-19 2nd rdg
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 12.16
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9267-19 on second reading, amending the Capital Improvement Budget for
the Fiscal Year ending September 30, 2019, to reflect a net increase of $5,811,509.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
ORDINANCE NO. 9267-19
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2019, TO REFLECT A NET INCREASE OF $5,811,509
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30, 2019 was adopted by Ordinance No. 9195-18; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 9195-18 is amended to read:
Pursuant to the First Quarter Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1, 2018
and ending September 30, 2019, a copy of which is on file with the City
Clerk, the City Council hereby adopts a First Quarter Amended budget for
the capital improvement fund for the City of Clearwater, a copy of which is
attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING _____________________
PASSED ON SECOND AND FINAL _____________________
READING AND ADOPTED
___________________________
George N. Cretekos, Mayor
Approved as to form: Attest:
______________________________ ____________________________
Pamela K. Akin, City Attorney Rosemarie Call, City Clerk
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2018/19
First Qtr.
Original Amended
Budget Budget
2018/19 2018/19 Amendments
Police Protection 400,000 400,000 -
Fire Protection 4,721,010 4,732,010 11,000
Major Street and Sidewalk Maintenance 7,071,260 7,071,260 -
Intersections 315,410 315,410 -
Parking 390,500 390,500 -
Miscellaneous Engineering 41,500 41,500 -
Park Development 13,036,110 18,510,070 5,473,960
Marine Facilities 1,096,000 1,096,000 -
Airpark Facilities 1,225,000 1,225,000 -
Libraries 226,500 226,500 -
Garage 7,695,970 8,085,970 390,000
Maintenance of Buildings 3,390,000 3,773,085 383,085
Miscellaneous 1,135,000 1,135,000 -
Stormwater Utility 7,148,350 7,148,350 -
Gas System 5,850,000 5,850,000 -
Solid Waste & Recycling 625,000 625,000 -
Sewer System 34,107,770 33,963,207 (144,564)
Water System 8,317,750 8,015,778 (301,972)
TOTAL PROJECT EXPENDITURES 96,793,130 102,604,639 5,811,509
GENERAL SOURCES:
General Operating Revenue 12,862,330 13,245,415 383,085
Road Millage 3,044,520 3,044,520 -
Penny for Pinellas 11,463,460 11,463,460 -
Multi-Modal Impact Fee 140,000 140,000 -
Local Option Gas Tax 1,427,150 1,427,150 -
Recreation Facility Impact Fee - 35,900 35,900
Special Program Fund 130,000 130,000 -
Grants - Other Agencies 960,000 6,360,000 5,400,000
Other Governmental 804,000 840,585 36,585
Insurance Proceeds - 38,060 38,060
Donations 50,000 50,000 -
Ordinance # 9267-19
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2018/19
First Qtr.
Original Amended
Budget Budget
2018/19 2018/19 Amendments
SELF SUPPORTING FUNDS:
Marine Revenue 430,000 430,000 -
Clearwater Harbor Marina Revenue 146,000 146,000 -
Airpark Revenue 25,000 25,000 -
Parking Revenue 450,500 450,500 -
Water Revenue 6,267,200 6,267,200 -
Sewer Revenue 24,518,850 24,518,850 -
Water Impact Fees 160,000 160,000 -
Sewer Impact Fees 24,920 24,920 -
Utility R&R 9,844,550 9,844,550 -
Stormwater Utility Revenue 7,148,350 7,148,350 -
Gas Revenue 5,850,000 5,850,000 -
Solid Waste Revenue 525,000 525,000 -
Recycling Revenue 100,000 100,000 -
Grants - Other Agencies - (483,122) (483,122)
INTERNAL SERVICE FUNDS:
Garage Revenue 1,268,470 1,658,470 390,000
General Services Revenue 100,000 100,000 -
Administrative Services Revenue 675,000 675,000 -
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 789,330 800,330 11,000
BORROWING - SELF SUPPORTING FUNDS:
Lease Purchase - Water & Sewer 806,000 806,000 -
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 6,327,500 6,327,500 -
Lease Purchase - General Services 65,000 65,000 -
Lease Purchase - Administrative Services 390,000 390,000 -
TOTAL ALL FUNDING SOURCES:96,793,130 102,604,639 5,811,509
Ordinance # 9267-19
First Quarter Budget Review
Fiscal Year 2018-19
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Horne, City Manager
COPIES: Jill Silverboard, Deputy City Manager
Micah Maxwell, Assistant City Manager
Department Directors
SUBJECT: First Quarter Budget Review - Amended City Manager's Annual Budget Report
DATE: March 5, 2019
Attached is the First Quarter Budget Review in accordance with the City Code of Ordinances.
The report is based on the first three months of activity (October 2018 through December 2018) in this fiscal
year. The report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenue and expenditure amendments reflect a net increase of $701,129.
The General Fund expenditure increase at first quarter includes Council approved appropriations of General
Fund reserves which total $557,090. Amendments include $124,005 to fund fiscal year 2018/19 increases
from the IAFF contract; $383,085 to fund the City Hall Move project; and $50,000 to fund the grant to Coast
Guard Auxiliary BE SAFE, Inc. Other amendments to the General Fund include an increase of $143,669 to
Fire Department overtime offset by reimbursement revenue from Pinellas County for Fire/EMS support, and
a net increase of $370 to the departments which received the annual safety award with offsetting revenues
recognized from the Central Insurance Fund.
In addition, revenue is amended to recognize $1,543,149 in surplus land sale revenues from the sale of the
old East Library and Damascus Road properties. Adjusted for revenue and expenditure amendments noted
here, approximately $986,059 is being returned to General Fund reserves at first quarter.
General Fund Reserves – In order to ensure adequate reserves, the City Council’s policy reflects that General
Fund unappropriated fund reserves of 8.5% of the City’s budgeted General Fund expenditures must be
maintained as a reserve to guard against future emergencies.
With the closing of the year-end 2018 books, and the adjustment to reserves noted above, estimated
General Fund reserves at first quarter are approximately $27.8 million, or 18.8% of the current year’s
General Fund budget, exceeding our minimum reserve requirement by $15.2 million.
First Quarter Budget Review
Fiscal Year 2018-19
City Manager's Transmittal
Significant amendments to other City Operating Funds are noted as follows.
Marine Fund
Expenditure amendments in the Marine Fund reflect an increase of $620,000 to fuel for resale to better
project anticipated expenditures for the year. This increase is offset by budgeted operating revenues and
a budget increase to fuel sales.
Parking Fund
Expenditure amendments in the Parking Fund reflect an increase of $96,394 to fund enhanced Jolley
Trolley spring break service as previously approved by Council. Operating revenues in the Parking Fund
more than offset this budget increase.
Garage Fund
First quarter amendments to Garage Fund expenditures reflect an increase of $390,222. This is primarily
due to the allocation of $390,000 from fund reserves transferred to the Fleet Management and Mapping
project as previously approved by Council.
Capital Improvement Fund
First quarter amendments to the Capital Improvement Fund reflect a net increase of $5,811,509. This
increase is primarily the result of the following amendments: an increase of $5,500,000 in grant revenue
from the Tourist Development Council for the reimbursement agreement with Ruth Eckerd Hall; an
increase of $390,000 in Garage Fund revenues in the Fleet Management and Mapping project; and an
increase of $383,085 in General Fund revenues in the City Hall Move project. All major project budget
increases listed above have been previously approved by Council and are summarized on page 21.
Project activity not previously approved by the Council is also summarized on page 21. This includes a
decrease of $100,000 in state grant revenue in the McMullen Tennis Complex project, a decrease of
$500,000 FDEP grant revenues in the Sanitary Sewer Extension project, an increase of $36,585 in Pinellas
County reimbursement revenue in the Sanitary Sewer Repair and Replacement project, and an increase
of $16,878 in grant revenues from the Department of Health in the Reverse Osmosis Plant Expansion
project. These amendments will bring the budget in line with actual activity in the project.
Special Program Fund
The Special Program Fund reflects a net budget increase of $1,325,828 at first quarter. Significant
amendments include the recognition of $50,869 in governmental revenues supporting Police programs
for Federal Forfeiture Treasury and Federal Forfeiture Sharing; $133,651 in FEMA reimbursements for
Hurricane Irma and Tropical Storm Debby; $45,704 in donation revenues to support Police programs, and
Library programs; $12,700 in receipts from foreclosure registry fees collected; an increase of $29,467
representing interest earnings from 2018; $465,851 in revenues for special events; $240,658 in fines and
court proceeds to support public safety programs and the tree replacement program; and $343,718 in
contractual service revenue for Police Extra Duty and Investigative Cost Recovery.
CITY OF CLEARWATER CITY OF CLEARWATER
FIRST QUARTER SUMMARY MID YEAR SUMMARY
2018/19 2018/19
FY 18/19 Variance %First
Adopted Year to Date YTD Actual vs.YTD vs.Quarter Amended
Description Budget Actual Adopted Budget Budget Adjustment Budget
General Fund:
Revenues 148,139,000 62,121,536 86,017,464 42%701,129 148,840,129
Expenditures 148,139,000 48,869,029 99,269,971 33%701,129 148,840,129
Utility Funds:
Water & Sewer Fund
Revenues 103,723,090 21,767,227 81,955,863 21%1,176 103,724,266
Expenditures 103,723,090 57,249,168 46,473,922 55%1,176 103,724,266
Stormwater Fund
Revenues 18,854,780 5,719,297 13,135,483 30%- 18,854,780
Expenditures 18,854,780 10,286,090 8,568,690 55%- 18,854,780
Gas Fund
Revenues 47,617,850 10,845,292 36,772,558 23%- 47,617,850
Expenditures 44,708,470 13,994,768 30,713,702 31%- 44,708,470
Solid Waste and Recycling Fund
Revenues 26,743,600 6,993,863 19,749,737 26%- 26,743,600
Expenditures 26,273,760 5,986,934 20,286,826 23%- 26,273,760
Enterprise Funds:
Marine Fund
Revenues 4,675,460 1,094,258 3,581,202 23%360,000 5,035,460
Expenditures 4,395,110 1,327,985 3,067,125 30%620,000 5,015,110
Airpark Fund
Revenues 325,600 83,159 242,441 26%- 325,600
Expenditures 304,940 129,554 175,386 42%- 304,940
Clearwater Harbor Marina Fund
Revenues 815,200 233,335 581,865 29%- 815,200
Expenditures 815,110 361,769 453,341 44%- 815,110
Parking Fund
Revenues 6,935,540 1,372,077 5,563,463 20%- 6,935,540
Expenditures 5,395,890 1,554,654 3,841,236 29%96,394 5,492,284
Internal Service Funds:
General Services Fund
Revenues 5,561,310 1,038,170 4,523,140 19%206 5,561,516
Expenditures 5,561,310 1,383,690 4,177,620 25%206 5,561,516
Administrative Services
Revenues 12,387,530 2,157,881 10,229,649 17%204 12,387,734
Expenditures 12,223,350 3,474,266 8,749,084 28%204 12,223,554
Garage Fund
Revenues 20,176,620 4,019,092 16,157,528 20%390,222 20,566,842
Expenditures 20,176,620 7,252,800 12,923,820 36%390,222 20,566,842
Central Insurance Fund
Revenues 27,172,480 5,721,328 21,451,152 21%- 27,172,480
Expenditures 27,151,320 6,668,724 20,482,596 25%- 27,151,320
1
FIRST QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2018-19 REPORT
PAGE #
General Fund Operating Budget ..................................................................................................... 3
Utility Funds Operating Budget ...................................................................................................... 8
Other Enterprise Funds Operating Budgets ................................................................................. 13
Internal Service Funds Operating Budgets ................................................................................... 17
Capital Improvement Program Budget ........................................................................................ 21
Special Program Fund Budget ....................................................................................................... 35
Special Development Fund ........................................................................................................... 41
Administrative Change Orders ...................................................................................................... 45
Ordinances ..................................................................................................................................... 47
First Quarter budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that
projects identified in the report are not simply time percentages applied to annual budgets but
rather department director's judgment of month-to-month expenditures. This technique was also
used for revenue projections.
The actual and projected data contained in this review represents three months, October 1, 2018
through December 31, 2018. The adjustments, however, represent all data available at the time of
the report, including action taken by the City Council after December 31, 2018.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Adopted Budget The budget as adopted by the City Council on September 20, 2018.
Variance YTD Actual
vs. Adopted Budget Difference between adopted budget and year to date actual.
% YTD vs. Budget Percentage of adopted budget expended, year to date.
Proposed Amendments Adjustments that have been approved by the City Council, made at
the Manager’s discretion, and/or adjustments proposed based on
First Quarter review.
2
Amended Budget Adding the Original Budget and Adjustments.
Capital Improvement Projects
The amended 2018/19 Capital Improvement Projects budget report is submitted for the City
Council review. This review provides the opportunity to analyze the status of all active projects and
present formal amendments to the project budget.
The Capital Improvement and Special Program funds information is presented as follows:
Definitions:
Budget The budget as of October 1, 2018, which includes project budgets
from prior years, which have not been completed.
Amendment Amendments which have been approved by the City Council, made
at the Manager's discretion, and/or adjustments proposed as a
result of the First Quarter review.
Revised Budget Adding columns one and two.
Encumbrance Outstanding contract or purchase order commitment.
Available Balance Difference between revised budget and expenditure plus
encumbrance.
Status C - project is completed
Amend Ref Reference number for description of amendment.
Increase/
(Decrease)Description
Ad Valorem Taxes -
At first quarter,approximately 68%of budgeted property tax
revenues have been collected.This is as projected,most
property tax payments are made with in the first six months
of the fiscal year, no amendment is proposed at this time.
-
At first quarter,approximately 45%of budgeted local option,
fuel and other taxes revenues have been collected.This is as
anticipated due to most business tax receipts received with in
the first few months of the fiscal year.No amendment is
proposed.
Other Permits and Fees -
At first quarter,37%of budgeted other permits and fee
revenues have been collected.This is due to better than
projected building/sign permit revenues.No amendment is
proposed at this time.
Intergovernmental 143,669
First quarter intergovernmental revenues reflect collection of
20%of budgeted revenues,due to timing of receipts.
Amendments include an increase of $143,669 to county
Fire/EMS reimbursement revenue which is offset by
expenditure increases in the Fire Department.
Miscellaneous 1,543,149
At first quarter,miscellaneous revenues reflect collections of
77%of budgeted revenues.Amendments include an increase
of $1,543,149 in surplus land sale revenues representing the
sale of the old East Library and Damascus Road properties.
370
At first quarter,transfer in revenues reflect an increase of
$370 to recognize safety award funding from the Central
Insurance Fund.
Local Option, Fuel &
Other Taxes
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2018/19
Transfers In
3
Increase/
(Decrease)Description
City of Clearwater
General Fund Revenues
First Quarter Amendments
FY 2018/19
First quarter amendments reflect a net surplus of $986,059 to
General Fund reserves amendments,include the following
allocations:
124,005
1)An appropriation of $124,005 from fund reserves to
provide increased funding for the IAFF contract approved by
the Council on December 6, 2018.
383,085
2)An appropriation of $383,085 from fund reserves to fund
capital project C1909,City Hall Move as approved by the
Council on November 15, 2018 and January 17, 2019.
50,000
3)An appropriation of $50,000 from fund reserves for a
reimbursement grant to the Coast Guard Auxiliary BE SAFE
Inc., as approved by the Council on December 6, 2018.
(1,543,149)
4)At first quarter,the use of General Fund reserves is
reduced by a revenue surplus of $1,543,149 representing
revenues received from surplus land sales as noted above.
(986,059)
701,129
Net General Fund
Revenue Amendment
Net Transfer (to) from
Retained Earnings
Transfer (to) from Surplus
4
Increase/
(Decrease)Description
30
At first quarter,the City Manager budget reflects an increase
of $30 to employee recognition for receipt of the annual
safety award.Offsetting revenues are reflected from the
Central Insurance Fund.
12
At first quarter,the City Audit budget reflects an increase of
$12 to employee recognition for receipt of the annual safety
award.Offsetting revenues are reflected from the Central
Insurance Fund.
27
At first quarter,the CRA Administration budget reflects an
increase of $27 to employee recognition for receipt of the
annual safety award.Offsetting revenues are reflected from
the Central Insurance Fund.
177
At first quarter,the Finance budget reflects an increase of
$177 to employee recognition for receipt of the annual
safety award.Offsetting revenues are reflected from the
Central Insurance Fund.
807,574
Budget amendments in the Fire Department reflect an
increase of $807,574.Amendments include:1)An increase
of $663,905 to fund the cost of the IAFF contract which was
approved by Council on December 6,2018.This increase is
offset by an allocation of $124,005 from fund reserves and a
transfer of $539,900 from non-departmental.And 2)an
increase of $143,669 to overtime which is offset by
amendments recognizing increased fire revenues.
76
At first quarter,the Human Resources budget reflects an
increase of $76 to employee recognition for receipt of the
annual safety award.Offsetting revenues are reflected from
the Central Insurance Fund.
CRA Administration
City Audit
Finance
Human Resources
Fire
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2018/19
City Manager
5
Increase/
(Decrease)Description
City of Clearwater
General Fund Expenditures
First Quarter Amendments
FY 2018/19
48
At first quarter,the ORLS budget reflects an increase of $48
to employee recognition for receipt of the annual safety
award.Offsetting revenues are reflected from the Central
Insurance Fund.
Non-Departmental (489,900)
First quarter amendments to Non-Departmental include an
increase of $50,000 to fund the reimbursement grant to the
U.S.Coast Guard Auxiliary BE SAFE Inc.,and a transfer of
$539,900 to the Fire Department to fund the IAFF
agreement.Both of these amendments were approved by
Council on December 6, 2018.
Amendments reflect City Council approved interfund
transfers to capital improvement projects as follows:
383,085
1)An allocation of $383,085 from fund reserves to capital
project C1909,City Hall Move as approved by Council on
November 15, 2018 and January 17, 2019
383,085
701,129
Net General Fund
Expenditure
Amendment
Official Records and
Legislative Services
6
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
General Fund Revenues
Ad Valorem Taxes 60,858,200 41,512,206 19,345,994 68%- 60,858,200
Utility Taxes 15,188,200 3,074,997 12,113,203 20%- 15,188,200
Local Option, Fuel
and Other Taxes 6,649,400 3,005,417 3,643,983 45%- 6,649,400
Franchise Fees 9,748,000 1,853,114 7,894,886 19%- 9,748,000
Other Permits & Fees 2,313,500 864,334 1,449,166 37%- 2,313,500
Intergovernmental 23,141,960 4,617,332 18,524,628 20%143,669 23,285,629
Charges for Services 15,290,960 2,739,023 12,551,937 18%- 15,290,960
Judgments, Fines
and Forfeitures 1,184,000 353,998 830,002 30%- 1,184,000
Miscellaneous Revenues 2,375,800 2,037,837 337,963 86%1,543,149 3,918,949
Transfers In 11,100,610 2,063,278 9,037,332 19%370 11,100,980
Total Revenues 147,850,630 62,121,536 85,729,094 42%1,687,188 149,537,818
Transfer (to) from Surplus 288,370 - 288,370 0%(986,059) (697,689)
Adjusted Revenues 148,139,000 62,121,536 86,017,464 42%701,129 148,840,129
General Fund Expenditures
City Council 383,990 128,180 255,810 33%- 383,990
City Manager's Office 1,087,350 257,888 829,462 24%30 1,087,380
City Attorney's Office 1,746,160 397,855 1,348,305 23%- 1,746,160
City Auditor's Office 230,950 79,646 151,304 34%12 230,962
CRA Administration 410,030 114,920 295,110 28%27 410,057
Economic Development
and Housing 1,921,310 654,539 1,266,771 34%- 1,921,310
Engineering 7,991,460 1,944,712 6,046,748 24%- 7,991,460
Finance 2,584,870 576,494 2,008,376 22%177 2,585,047
Fire 27,641,780 7,811,290 19,830,490 28%807,574 28,449,354
Human Resources 1,521,310 404,643 1,116,667 27%76 1,521,386
Library 7,439,790 1,984,944 5,454,846 27%- 7,439,790
Non-Departmental 14,239,940 11,365,592 2,874,348 80%(106,815) 14,133,125
Official Records
and Legislative Svcs 1,123,770 255,663 868,107 23%48 1,123,818
Parks & Recreation 29,846,370 9,153,107 20,693,263 31%- 29,846,370
Planning & Development 6,151,040 1,445,133 4,705,907 23%- 6,151,040
Police 42,351,890 11,972,151 30,379,739 28%- 42,351,890
Public Communications 1,170,840 258,749 912,091 22%- 1,170,840
Public Utilities 296,150 63,521 232,629 21%- 296,150
Total Expenditures 148,139,000 48,869,029 99,269,971 33%701,129 148,840,129
For the three month period of October 1, 2018 - December 31, 2018
GENERAL FUND
FIRST QUARTER REVIEW
7
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
WATER & SEWER FUND
Water & Sewer Revenues:
Charges for Service 87,465,240 21,064,826 66,400,414 24%- 87,465,240
Judgments, Fines and Forfeits 271,000 88,908 182,092 33%- 271,000
Miscellaneous 837,460 613,493 223,967 73%- 837,460
Transfers In - - - ~1,176 1,176
Fund Equity 15,149,390 - 15,149,390 0%- 15,149,390
Total Revenues 103,723,090 21,767,227 81,955,863 21%1,176 103,724,266
Water & Sewer Expenditures:
Public Utilities Administration 1,635,240 338,597 1,296,643 21%1,176 1,636,416
Wastewater Collection 16,074,400 11,881,332 4,193,068 74%- 16,074,400
Public Utilities Maintenance 5,739,030 1,314,592 4,424,438 23%- 5,739,030
WPC / Plant Operations 33,961,510 25,138,412 8,823,098 74%- 33,961,510
WPC / Laboratory Operations 2,704,510 1,442,555 1,261,955 53%- 2,704,510
WPC / Industrial Pretreatment 920,550 172,925 747,625 19%- 920,550
Water Distribution 10,954,390 8,579,494 2,374,896 78%- 10,954,390
Water Supply 18,682,630 7,118,901 11,563,729 38%- 18,682,630
Reclaimed Water 2,894,330 1,262,360 1,631,970 44%- 2,894,330
Non-Departmental 10,156,500 - 10,156,500 0%- 10,156,500
Total Expenditures 103,723,090 57,249,168 46,473,922 55%1,176 103,724,266
Increase/
(Decrease)Amendment Description:
Water and Sewer Fund
Revenues:1,176
Water and Sewer Fund
Expenditures:1,176
For the three month period of October 1, 2018 - December 31, 2018
UTILITY FUNDS
FIRST QUARTER REVIEW
At first quarter, anticipated revenues of the Water and Sewer Fund equal anticipated expenditures for fiscal year
2018/19.
First quarter revenue amendments reflect an increase of $1,176 to
transfer in revenues recognizing safety award funding from the Central
Insurance Fund.
First quarter expenditure amendments reflect an increase of $1,176
to employee recognition for receipt of the 4th quarter FY2018 safety
award.Expenditures reflect 55%of total budget due to transfers to the
Capital fund which happen in the first period of the year.
8
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the three month period of October 1, 2018 - December 31, 2018
UTILITY FUNDS
FIRST QUARTER REVIEW
STORMWATER FUND
Stormwater Revenues:
Charges for Service 18,336,780 4,606,334 13,730,446 25%- 18,336,780
Judgments, Fines and Forfeits 70,000 20,546 49,454 29%- 70,000
Miscellaneous 448,000 1,092,417 (644,417) 244%- 448,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 18,854,780 5,719,297 13,135,483 30%- 18,854,780
Stormwater Expenditures:
Stormwater Management 12,280,060 8,170,076 4,109,984 67%- 12,280,060
Stormwater Maintenance 6,574,720 2,116,014 4,458,706 32%- 6,574,720
Total Expenditures 18,854,780 10,286,090 8,568,690 55%- 18,854,780
Increase/
(Decrease)Amendment Description:
Stormwater Fund Revenues:-
Stormwater Fund Expenditures:-
At first quarter, anticipated revenues of the Stormwater Fund equal anticipated expenditures for fiscal year 2018/19.
No amendments are proposed to Stormwater Fund revenues at first
quarter.
No amendments are proposed to Stormwater Fund expenditures at
first quarter.Expenditures reflect 55%of total budget due to transfers
to the Capital fund which happen in the first period of the year.
9
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the three month period of October 1, 2018 - December 31, 2018
UTILITY FUNDS
FIRST QUARTER REVIEW
GAS FUND
Gas Revenues:
Charges for Service 47,036,860 10,588,636 36,448,224 23%- 47,036,860
Judgments, Fines and Forfeits 132,000 37,713 94,287 29%- 132,000
Miscellaneous 448,990 218,944 230,046 49%- 448,990
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 47,617,850 10,845,292 36,772,558 23%- 47,617,850
Gas Expenditures:
Administration & Supply 22,677,160 3,893,886 18,783,274 17%1,245,410 23,922,570
South Area Gas Operations 8,099,530 1,381,885 6,717,645 17%- 8,099,530
North Area Gas Operations 7,451,980 6,045,655 1,406,325 81%(1,245,410) 6,206,570
Marketing & Sales 6,479,800 2,673,342 3,806,458 41%- 6,479,800
Total Expenditures 44,708,470 13,994,768 30,713,702 31%- 44,708,470
Increase/
(Decrease)Amendment Description:
Gas Fund Revenues:-
Gas Fund Expenditures:-
At first quarter, anticipated revenues of the Gas Fund exceed anticipated expenditures by $2,909,380 for fiscal year
2018/19.
No amendments are proposed to Gas Fund revenues at first quarter.
Amendments to Gas Fund expenditures reflect a net zero amendment
to correct an Administration &Supply cost center included in error in
the North Area Division.
10
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the three month period of October 1, 2018 - December 31, 2018
UTILITY FUNDS
FIRST QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND
Solid Waste Revenues:
Other Permits and Fees 1,000 340 660 34%- 1,000
Charges for Service 23,659,000 5,899,573 17,759,427 25%- 23,659,000
Judgments, Fines and Forfeits 85,000 25,245 59,755 30%- 85,000
Miscellaneous 512,000 445,166 66,834 87%- 512,000
Transfers In - - - ~- -
Solid Waste Revenues 24,257,000 6,370,324 17,886,676 26%- 24,257,000
Recycling Revenues:
Other Permits and Fees 400 115 285 29%- 400
Intergovernmental - - - ~- -
Charges for Service 2,295,000 587,200 1,707,800 26%- 2,295,000
Judgments, Fines and Forfeits 8,000 2,455 5,545 31%- 8,000
Miscellaneous 183,200 33,769 149,431 18%- 183,200
Transfers In - - - ~- -
Recycling Revenues 2,486,600 623,539 1,863,061 25%- 2,486,600
Fund Equity - - - ~- -
Total Revenues 26,743,600 6,993,863 19,749,737 26%- 26,743,600
Solid Waste Expenditures:
Collection 18,633,870 4,178,039 14,455,831 22%- 18,633,870
Transfer 1,756,070 494,860 1,261,210 28%- 1,756,070
Container Maintenance 889,510 218,114 671,396 25%- 889,510
Administration 1,087,370 248,054 839,316 23%- 1,087,370
Solid Waste Expenditures 22,366,820 5,139,066 17,227,754 23%- 22,366,820
Recycling Expenditures:
Residential 1,609,530 347,699 1,261,831 22%- 1,609,530
Multi-Family 440,920 97,850 343,070 22%- 440,920
Commercial 1,856,490 402,319 1,454,171 22%- 1,856,490
Recycling Expenditures 3,906,940 847,868 3,059,072 22%- 3,906,940
Total Expenditures 26,273,760 5,986,934 20,286,826 23%- 26,273,760
At first quarter, anticipated revenues of the Solid Waste and Recycling Fund exceed anticipated expenditures by
$469,840 for fiscal year 2018/19.
11
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the three month period of October 1, 2018 - December 31, 2018
UTILITY FUNDS
FIRST QUARTER REVIEW
SOLID WASTE AND RECYCLING FUND (continued)
Increase/
(Decrease)Amendment Description:
Solid Waste and Recycling Fund
Revenues:-
Solid Waste and Recycling Fund
Expenditures:-
No amendments are proposed to Solid Waste and Recycling Fund
revenues at first quarter.
No amendments are proposed to Solid Waste and Recycling Fund
expenditures at first quarter.
12
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
MARINE FUND
Marine Revenues:
Intergovernmental 4,500 - 4,500 0%- 4,500
Charges for Service 4,571,960 1,062,894 3,509,066 23%360,000 4,931,960
Judgments, Fines and Forfeits 3,000 540 2,460 18%- 3,000
Miscellaneous Revenue 96,000 30,823 65,177 32%- 96,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 4,675,460 1,094,258 3,581,202 23%360,000 5,035,460
Marine Expenditures:
Marina Operations 4,395,110 1,323,855 3,071,255 30%582,430 4,977,540
Seminole Street Boat Ramp - 4,130 (4,130) ~37,570 37,570
Total Expenditures 4,395,110 1,327,985 3,067,125 30%620,000 5,015,110
Increase/
(Decrease)Amendment Description:
Marine Fund Revenues:360,000
Marine Fund Expenditures:620,000
For the three month period of October 1, 2018 - December 31, 2018
ENTERPRISE FUNDS
FIRST QUARTER REVIEW
At first quarter, anticipated revenues of the Marine Fund exceed anticipated expenditures by $20,350 for fiscal year 2018/19.
First quarter revenues in the Marine Fund reflect an increase of
$360,000 to fuel sales to better project receipts anticipated for the
year.
First quarter expenditures in Marine Fund reflect the following
amendments:1)a net zero amendment transferring $37,570 from
Marine Operations to create a new cost center to separately account
for expenditures at the Seminole Street Boat Ramp;and 2)a net
increase of $620,000 to fuel for resale to better project anticipated
expenditures for the year.
13
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the three month period of October 1, 2018 - December 31, 2018
ENTERPRISE FUNDS
FIRST QUARTER REVIEW
CLEARWATER HARBOR MARINA FUND
Clearwater Harbor Marina Revenues:
Intergovernmental - - - ~- -
Charges for Service 795,000 222,464 572,536 28%- 795,000
Judgments, Fines and Forfeits 800 120 680 15%- 800
Miscellaneous Revenue 19,400 10,751 8,649 55%- 19,400
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 815,200 233,335 581,865 29%- 815,200
Clearwater Harbor Marina Expenditures
Clearwater Harbor Marina Operations 815,110 361,769 453,341 44%- 815,110
Total Expenditures 815,110 361,769 453,341 44%- 815,110
Increase/
(Decrease)Amendment Description:
Clearwater Harbor Marina Fund Revenues:-
Clearwater Harbor Marina Fund Expenditures:-
At first quarter, anticipated revenues of the Clearwater Harbor Marina Fund exceed anticipated expenditures by $90 for fiscal
year 2018/19.
No amendments are proposed to Clearwater Harbor Marina Fund
revenues at first quarter.
No amendments are proposed to Clearwater Harbor Marina Fund
expenditures at first quarter.Expenditures reflect 44%of total
budget due to transfers to the Capital fund which happen in the first
period of the year.
14
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the three month period of October 1, 2018 - December 31, 2018
ENTERPRISE FUNDS
FIRST QUARTER REVIEW
AIRPARK FUND
Airpark Revenues:
Intergovernmental - - - ~- -
Charges for Service 20,000 3,636 16,364 18%- 20,000
Miscellaneous Revenue 305,600 79,523 226,077 26%- 305,600
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 325,600 83,159 242,441 26%- 325,600
Airpark Expenditures:
Airpark Operations 304,940 129,554 175,386 42%- 304,940
Total Expenditures 304,940 129,554 175,386 42%- 304,940
Increase/
(Decrease)Amendment Description:
Airpark Fund Revenues:-
Airpark Fund Expenditures:-
At first quarter, anticipated revenues of the Airpark Fund exceed anticipated expenditures by $20,660 for fiscal year 2018/19.
No amendments are proposed to Airpark Fund revenues at first
quarter.
No amendments are proposed to Airpark Fund expenditures at first
quarter.Expenditures reflect 42%of total budget due to transfers to
the Capital fund which happen in the first period of the year.
15
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
For the three month period of October 1, 2018 - December 31, 2018
ENTERPRISE FUNDS
FIRST QUARTER REVIEW
PARKING FUND
Parking Revenues:
Charges for Service 6,083,090 1,134,802 4,948,288 19%- 6,083,090
Judgments, Fines and Forfeits 650,450 149,198 501,252 23%- 650,450
Miscellaneous Revenue 202,000 88,078 113,922 44%- 202,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 6,935,540 1,372,077 5,563,463 20%- 6,935,540
PARKING FUND EXPENDITURES
Engineering/Parking System 3,809,330 1,159,376 2,649,954 30%96,394 3,905,724
Engineering/Parking Enforcement 650,450 135,105 515,345 21%- 650,450
Parks & Rec/Beach Guards 936,110 260,173 675,937 28%- 936,110
Total Expenditures 5,395,890 1,554,654 3,841,236 29%96,394 5,492,284
Increase/
(Decrease)Amendment Description:
Parking Fund Revenues:-
Parking Fund Expenditures:96,394
At first quarter, anticipated revenues of the Parking Fund exceed anticipated expenditures by $1,443,256 for fiscal year
2018/19.
No amendments are proposed to Parking Fund revenues at first
quarter.
First quarter expenditure amendments reflect a net increase of
$96,394 to payment to agencies to fund the enhanced Jolley Trolley
spring break service as approved by the Council on January 17, 2019.
16
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
GENERAL SERVICES FUND
General Services Revenues:
Charges for Service 5,522,310 964,687 4,557,623 17%- 5,522,310
Miscellaneous Revenues 39,000 73,482 (34,482) 188%- 39,000
Transfers In - - - ~206 206
Fund Equity - - - ~- -
Total Revenues 5,561,310 1,038,170 4,523,140 19%206 5,561,516
General Services Expenditures:
Administration 403,460 107,778 295,682 27%38 403,498
Building & Maintenance 5,157,850 1,275,912 3,881,938 25%168 5,158,018
Total Expenditures 5,561,310 1,383,690 4,177,620 25%206 5,561,516
Increase/
(Decrease)Amendment Description:
General Services Fund Revenues:206
General Services Fund
Expenditures:206
At first quarter, anticipated revenues of the General Services Fund equal anticipated expenditures for fiscal year
2018/19.
At first quarter,General Services Fund revenues reflect an increase of
$206.00 to transfer-in revenues recognizing safety award funding from
the Central Insurance Fund.
At first quarter,General Services Fund expenditures reflect an
increase of $206.00 to employee recognition for receipt of the 1st
quarter FY19 safety award.
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For the three month period of October 1, 2018 - December 31, 2018
17
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For the three month period of October 1, 2018 - December 31, 2018
ADMINISTRATIVE SERVICES FUND
Administrative Services Revenues:
Charges for Service 12,238,530 2,104,919 10,133,611 17%- 12,238,530
Miscellaneous Revenues 149,000 52,962 96,038 36%- 149,000
Transfers In - - - ~204 204
Fund Equity - - - ~- -
Total Revenues 12,387,530 2,157,881 10,229,649 17%204 12,387,734
Administrative Services Expenditures:
Info Tech / Admin 396,450 99,530 296,920 25%204 396,654
Info Tech / Network Svcs 3,983,890 1,182,576 2,801,314 30%- 3,983,890
Info Tech / Software Applications 2,996,710 1,077,666 1,919,044 36%- 2,996,710
Info Tech / Telecommunications 840,730 150,441 690,289 18%- 840,730
Public Comm / Courier 191,310 22,255 169,055 12%- 191,310
Clearwater Customer Service 3,814,260 941,798 2,872,462 25%- 3,814,260
Total Expenditures 12,223,350 3,474,266 8,749,084 28%204 12,223,554
Increase/
(Decrease)Amendment Description:
Administrative Services Fund
Revenues:204
Administrative Services Fund
Expenditures:204
At first quarter,Administrative Services Fund expenditures reflect an
increase of $204.00 to employee recognition for receipt of the annual
safety award.
At first quarter,Administrative Services Fund revenues reflect an
increase of $204.00 to transfer-in revenues recognizing safety award
funding from the Central Insurance Fund.
At first quarter, anticipated revenues of the Administrative Services Fund exceed anticipated expenditures by
$164,180 for fiscal year 2018/19.
18
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For the three month period of October 1, 2018 - December 31, 2018
GARAGE FUND
Garage Fund Revenues
Charges for Service 18,397,890 3,959,093 14,438,797 22%- 18,397,890
Miscellaneous Revenues 733,000 59,999 673,001 8%- 733,000
Transfers In - - - ~222 222
Fund Equity 1,045,730 - 1,045,730 0%390,000 1,435,730
Total Revenues 20,176,620 4,019,092 16,157,528 20%390,222 20,566,842
Garage Fund Expenditures:
Fleet Maintenance 17,350,000 5,448,523 11,901,477 31%390,210 17,740,210
Radio Communications 2,826,620 1,804,277 1,022,343 64%12 2,826,632
Total Expenditures 20,176,620 7,252,800 12,923,820 36%390,222 20,566,842
Increase/
(Decrease)Amendment Description:
Garage Fund Revenues:390,222
Garage Fund Expenditures:390,222
At first quarter, anticipated revenues of the Garage Fund equal anticipated expenditures for fiscal year 2018/19.
At first quarter,Garage Fund revenues reflect an increase of $222.00
to transfer-in revenues recognizing safety award funding from the
Central Insurance Fund;and an allocation of $390,000 of Garage Fund
Reserves to fund the Fleet Management project as approved by
Council on January 17, 2019.
Garage fund expenditures reflect an increase of $222.00 to employee
recognition for receipt of the 1st quarter FY19 safety award;and a
transfer of $390,000 to capital project 366-94246,Fleet Management
and Mapping,as approved by the Council on January 17,2019.
Expenditures reflect 36%of total budget due to transfers to the
Capital fund which happen in the first period of the year.
19
2018/19 Variance %2018/19
Adopted Year to Date YTD Actual vs.YTD vs.Proposed 1 Qtr Amended
Budget Actual Adopted Bud Budget Amendment Budget
INTERNAL SERVICE FUNDS
FIRST QUARTER REVIEW
For the three month period of October 1, 2018 - December 31, 2018
CENTRAL INSURANCE FUND
Central Insurance Revenues:
Charges for Service 26,645,480 5,474,843 21,170,637 21%- 26,645,480
Miscellaneous Revenues 527,000 246,485 280,515 47%- 527,000
Transfers In - - - ~- -
Fund Equity - - - ~- -
Total Revenues 27,172,480 5,721,328 21,451,152 21%- 27,172,480
Central Insurance Expenditures:
Finance / Risk Management 499,900 60,555 439,345 12%- 499,900
HR / Employee Benefits 399,550 85,135 314,415 21%- 399,550
HR / Employee Health Clinic 1,752,040 288,319 1,463,721 16%- 1,752,040
Non-Departmental 24,499,830 6,234,715 18,265,115 25%- 24,499,830
Total Expenditures 27,151,320 6,668,724 20,482,596 25%- 27,151,320
Increase/
(Decrease)Amendment Description:
Central Insurance Fund Revenues:-
Central Insurance Fund
Expenditures:-
At first quarter, anticipated revenues of the Central Insurance Fund exceed anticipated expenditures by $21,160 for
fiscal year 2018/19.
No amendments are proposed to Central Insurance Fund revenues at
first quarter.
No amendments are proposed to Central Insurance Fund expenditures
at first quarter.
20
CAPITAL IMPROVEMENT FUND
First Quarter Summary
FY 2018/19
21
The amended 2018/19 Capital Improvement Program budget report is submitted for the City Council's First quarter
review. The net proposed amendment is a budget increase in the amount of $5,811,509. This review provides the
opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally
significant budget increases encompassed within this review are as follows:
The City Council did not previously approve the following capital improvement budget activity:
➢ McMullen Tennis Complex - To record a budget decrease of $100,000.00 in Other State Grant revenue.
➢ Sanitary Sewer Extension - To record a budget decrease of $500,000.00 in FDEP Grant revenue.
➢ Sanitary Sewer Repair and Replacement - To record a budget increase of $36,585.00 in Pinellas County interlocal
reimbursement revenue.
➢ Reverse Osmosis Plant Expansion #1 - To record a budget increase of $16,878.40 in Department of Health Grant
revenue.
All significant budget increases that have been previously approved by the City Council are listed below:
Project Council
Budget Increase Approval
Ruth Eckerd Hall 5,500,000 08/16/17
Fleet Management & Mapping 390,000 01/17/19
City Hall Move 383,085 01/17/19
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
Rescue Vehicle
1 316-91236 11,000 *
To record a budget increase of $11,000.00 of Lease
Purchase revenue.This was approved by the City Council
on October 4, 2018.11,000
Clearwater Beach Fire Station - CLOSE PROJECT
2 315-91269 (6,372,693)
To record a budget transfer of $6,372,692.83 of
Infrastructure Sales Tax (Penny)revenue to project
FD00190001,Fire Station 46 -Beach for conversion to
new project accounting software.This project will be
closed. (6,372,693)
Fire Station 46 - Beach - NEW PROJECT
3 FD00190001 6,372,693
To record a budget transfer of $6,372,692.83 of
Infrastructure Sales Tax (Penny)revenue from project 315-
91269, Clearwater Beach Fire Station. 6,372,693
Beach Guard Facility Maintenance - CLOSE PROJECT
4 335-93403 (108,239)
To record a budget transfer of $108,238.77 of Parking
Fund revenue to project ENGF190002,Beach Guard
Towers for conversion to new project accounting
software. This project will be closed.(108,239)
Beach Guard Towers - NEW PROJECT
5 ENGF190002 108,239
To record a budget transfer of $108,238.77 of Parking
Fund revenue from project 335-93403,Beach Guard
Facility Maintenance.108,239
Dock Replacement and Repair - CLOSE PROJECT
6 332-93419 (55,120)
To record a budget transfer of $55,120.46 of Marina Fund
revenue to project M1902,Marine Facility Maint Dock
R&R.This project is being closed into a new project for all
marina maintenance. (55,120)
Marine Facility Dredging & Maintenance - CLOSE PROJECT
7 332-93421 (84,850)
To record a budget transfer of $84,849.76 of Marina Fund
revenue to project M1902,Marine Facility Maint Dock
R&R.This project is being closed into a new project for all
marina maintenance. (84,850)
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2018/19
22 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2018/19
Marine Facility Maint Dock R&R - NEW PROJECT
8 332-M1902 139,970
To record a budget transfer of $55,120.46 of Marina
revenue from project 332-93419,Dock Replacement &
Repair and $84,849.76 of Marina revenue from project
332-93421, Marine Facility Dredging & Maint. 139,970
McMullen Tennis Complex
9 315-93612 35,900 142,203
To record a net budget increase of $178,102.63
representing the following transfers:$42,202.63 of
General Fund revenue from project 315-93655,Joe
DiMaggio Sports Complex;$100,000.00 of Infrastructure
Sales Tax (Penny)revenue from project 315-93653,
Countryside Community Park Renovation; and $35,900.00
of Recreation Facility Impact Fees from the Special
Development Fund.This was approved by City Council on
January 17, 2019.
(100,000) *
To record a budget decrease of $100,000.00 of Other
State Grants to bring the budget in line with anticipated
receipts.78,103
Marina District Boardwalk & Entry Nodes
10 315-93639 (79,580)
To record a budget transfer of $79,580.00 of General
Fund revenue to project 315-93646,Restroom Expansion-
Barefoot Beach House. (79,580)
Restroom Expansion-Barefoot Beach House
11 315-93646 79,580
To record a budget transfer of $79,580.00 of General
Fund revenue from project 315-93639,Marina District
Boardwalk & Entry Nodes. 79,580
Countryside Community Park Renovation
12 315-93653 (74,782)
To record the following transfers:of $25,218.22 of
General Fund revenue from project 315-93655,Joe
DiMaggio Sports Complex;and $100,000.00 of
Infrastructure Sales Tax (Penny)revenue to project 315-
93612,McMullen Tennis Complex.This was approved by
City Council on January 17, 2019.(74,782)
23 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2018/19
Joe DiMaggio Sports Complex
13 315-93655 (67,421)
To record a budget transfer of $42,202.63 of General
Fund revenue to project 315-93612,McMullen Tennis
Complex;and $25,218.22 to project 315-93653,
Countryside Community Park Renovtion.This was
approved by City Council on January 17, 2019.(67,421)
Clearwater Beach Infrastructure Repair & Improvement
14 315-93672 38,060 *
To record a budget increase of $38,060.25 of Insurance
Proceeds reimbursed for Hurricane Irma damage.This will
bring the budget in line with actual revenues.38,060
Fleet Management & Mapping
15 366-94246 390,000
To record a budget increase of $390,000.00 of Garage
Fund reserves.This was approved by City Council on
January 17, 2019.390,000
Network Infrastructure & Server R&R - CLOSE PROJECT
16 355-94814 (914,238)
To record a budget transfer of $843,190.63 of Lease
Purchase proceeds to project 355-L1908,Network
Infrastructure &Server R&R;and transfer of $71,047.50 of
Administrative Services revenue to project 355-M1912,
Network Infrastructure &Server R&R.This project will be
closed.(914,238)
Network Infrastructure & Server R&R (lease) - NEW PROJECT
17 355-L1908 843,191
To record a budget transfer of $843,190.63 of Lease
Purchase proceeds from project 355-94814,Network
Infrastructure & Server R&R. 843,191
Network Infrastructure & Server R&R - NEW PROJECT
18 355-M1912 71,048
To record a budget transfer of $71,047.50 of
Administrative Services revenue from project 355-94814,
Network Infrastructure & Server R&R. 71,048
IT Disaster Recovery - CLOSE PROJECT
19 355-94824 (225,396)
To record a budget transfer of $165,395.76 of Lease
Purchase proceeds to project 355-L1907,IT Disaster
Recovery;and a budget transfer of $60,000.00 of Admin
Services Fund revenue to project 355-M1911,IT Disaster
Recovery. This project will be closed.(225,396)
24 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2018/19
IT Disaster Recovery (lease) - NEW PROJECT
20 355-L1907 165,396
To record a budget transfer of $165,395.76 of Lease
Purchase proceeds from project 355-94824,IT Disaster
Recovery. 165,396
IT Disaster Recovery - NEW PROJECT
21 355-M1911 60,000
To record a budget transfer of $60,000.00 of Admin
Services Fund revenue from project 355-94824,IT Disaster
Recovery. 60,000
Telecommunication Upgrade - CLOSE PROJECT
22 355-94827 (269,047)
To record a budget transfer of $269,047.25 of Lease
Purchase proceeds to project L1906,Telecommunications
Upgrade. This project will be closed.(269,047)
Telecommunication Upgrade (lease) - NEW PROJECT
23 355-L1906 269,047
To record a budget transfer of $269,047.25 of Lease
Purchase proceeds from project 94827,
Telecommunications Upgrade. 269,047
Feasibility Studies/Evaluations - Sewer System
24 327-96218 (2,127,554)
To record a budget transfer of $2,127,554.00 of Utility
Renewal and Replacement revenue to project 327-96665,
Sanitary Sewer Repair and Replacement.This was
approved by City Council on January 17, 2019.(2,127,554)
Line Relocation Pinellas Capitalized
25 323-96374 (500,000)
To record a budget transfer of $500,000.00 of Gas
revenue to project 323-96381,Line Relocation Pasco -
Capitalized.(500,000)
Line Relocation Pasco Capitalized
26 323-96381 500,000
To record a budget transfer of $500,000.00 of Gas
revenue from project 323-96374,Line Relocation -Pinellas
Capitalized.500,000
Expanded Energy Conservation
27 323-96386 500,000
To record a budget transfer of $500,000.00 of Gas
revenue from project 323-96391,Gas System -Pasco
Building.500,000
Natural Gas Vehicle
28 323-96387 950,000
To record a budget transfer of $950,000.00 of Gas
revenue from project 323-96391,Gas System -Pasco
Building.This was approved by City Council on February 7,
2019.950,000
25 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2018/19
Gas System - Pasco Building
29 323-96391 (950,000)
To record a budget transfer of $950,000.00 of Gas
revenue to project 323-96387,Natural Gas Vehicle.This
was approved by City Council on February 7, 2019.
(500,000)
To record a budget transfer of $500,000.00 of Gas
revenue to project 323-96386,Expanded Energy
Conservation. (1,450,000)
Sanitary Sewer Extension
30 321-96630 (500,000)*
To record a budget decrease of $500,000 in grant
revenue to bring the budget in line with anticipated
receipts.(500,000)
Sanitary Utility Relocation
31 327-96634 (500,000)
To record a budget transfer of $500,000.00 of Utility R&R
revenue to project 327-96665,Sanitary Sewer Repair and
Replacement.This was approved by City Council on
January 17, 2019.(500,000)
Water Pollution Control R&R
32 327-96664 (3,000,000)
To record a budget transfer of $3,000,000.00 of Utility
R&R revenue to project 327-96665,Sanitary Sewer Repair
and Replacement.This was approved by City Council on
October 18, 2018.
(3,600,000)
To record budget transfers of Utility R&R revenue which
total $3,600,000.00 to the following projects:
$1,200,000.00 to project 327-M1905,Marshall Street
Plant R&R;$1,200,000.00 to project 327-M1906,
Northeast Plant R&R;and $1,200,000.00 to project 327-
M1907, East Street Plant R&R.(6,600,000)
Marshall Street Plant R&R - Maintenance
33 327-M1905 1,200,000
To record a budget transfer of $1,200,000.00 in Utility
R&R revenue from project 327-96664 Water Pollution
Control R&R.1,200,000
Northeast Plant R&R - Maintenance
34 327-M1906 1,200,000
To record a budget transfer of $1,200,000.00 in Utility
R&R revenue from project 327-96664 Water Pollution
Control R&R.1,200,000
26 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2018/19
East Plant R&R - Maintenance
35 327-M1907 1,200,000
To record a budget transfer of $1,200,000.00 in Utility
R&R revenue from project 327-96664 Water Pollution
Control R&R.1,200,000
Sanitary Sewer Repair and Replacement
36 327-96665 3,000,000
To record a budget transfer of $3,000,000.00 of Utility
R&R revenue from project 327-96664,WPC Repair and
Replacement.This was approved by City Council on
October 18, 2018.
2,627,554
To record budget transfers of Utility R&R revenue which
total $2,627,554.00 from the following projects:
$2,127,553.61 from project 327-96218,Feasibility
Studies/Evaluations;and $500,000.00 from project 327-
96634,Sanitary Utility Relocation.This was approved by
City Council on January 17, 2019.
321-96665 36,585 *
To record a budget increase of $36,585.00 for Pinellas
County Interlocal Agreement reimbursement to bring the
budget in line with anticipated receipts.5,664,139
Water System R&R Maintenance
37 327-96721 (2,318,851)
To record budget transfers of Utility R&R revenue which
total $2,318,850.79 to the following projects:
$1,000,000.00 to 327-M1908,RO#1 R&R;$1,000,000.00
to project 327-M1909,RO#2 R&R;and $318,850.79 to
project 327-M1910, WTP R&R.(2,318,851)
Reverse Osmosis Plant #1 R&R - Maintenance
38 327-M1908 1,000,000
To record a budget transfer of $1,000,000.00 in Utility
R&R revenue from project 327-96721 Water System R&R
Maintenance.1,000,000
Reverse Osmosis Plant #2 R&R - Maintenance
39 327-M1909 1,000,000
To record a budget transfer of $1,000,000.00 in Utility
R&R revenue from project 327-96721 Water System R&R
Maintenance.1,000,000
27 * indicates budget amendment only
Increase/
Amdmt Project (Decrease)Transfer Net Budget
#Number Amount Amount Description Amendment
CAPITAL IMPROVEMENT FUND
First Quarter Amendments
FY 2018/19
Water Treatment Plant #3 R&R - Maintenance
40 327-M1910 318,851
To record a budget transfer of $318,850.79 in Utility R&R
revenue from project 327-96721 Water System R&R
Maintenance.318,851
Reverse Osmosis Plant Expansion Res #1
41 321-96764 16,878 *
To record a budget increase of $16,878.40 for
Department of Health grant to bring the budget in line
with anticipated receipts.16,878
City Hall Move - NEW PROJECT
42 315-C1909 383,085
To establish the project budget and record an increase of
$383,085.00 of General Fund revenue,as approved by
City Council on November 15, 2018 and January 17, 2019.383,085
Allen's Creek Improvement
43 ENST180002 800,000
To record a budget transfer of $800,000.00 of
Stormwater revenue,from project ENST180006,Alligator
Creek.This was approved by City Council on March 7,
2019. 800,000
Alligator Creek
44 ENST180006 (800,000)
To record a budget transfer of $800,000.00 of
Stormwater revenue,to project ENST180002,Allen's
Creek.This was approved by City Council on March 7,
2019. (800,000)
Ruth Eckerd Hall
45 315-C1904 5,500,000 *
To record a budget increase of $5,500,000.00 grant
revenue from the Pinellas County Tourist Development
Council for the reimbursement agreement with REH.This
was approved by City Council August 16, 2017.5,500,000
5,811,509 - 5,811,509
Crest Lake Park Improvements
315-93650 900,000
To transfer Infrastructure Sales Tax (Penny)revenue back
to the Special Development Fund.This project is being
funded with BP Deepwater Horizon settlement funds,
returning Penny funds allocated in previous years.
TOTAL INTERFUND TRANSFERS:900,000
TOTAL
BUDGET INCREASE
/(DECREASE)
INTERFUND TRANSFERS
28 * indicates budget amendment only
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018
Budget Revised Project Open Available Amend
Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref
Police Protection
91150 Range Improvements 2,845,426 2,845,426 2,843,395 - 2,031
P1802 Police Equipment Replacement 349,698 349,698 - - 349,698
P1803 Command Bus Refurbishment 200,000 200,000 200,000
P1901 Lift Station - PD Sub-Station 300,000 300,000 300,000
PD00180001 Police District 3 Sub Station 200,000 200,000 41,890 13,553 144,557
Sub-Total 3,895,124 - 3,895,124 2,885,285 13,553 996,286
Fire Protection
91218 Fire Engine Replacement 2,813,786 2,813,786 2,474,621 317,047 22,119
91221 EMS Capital Equipment 1,165,710 1,165,710 1,031,480 - 134,230
91229 Replace & Upgrade Airpacks 1,928,350 1,928,350 1,698,658 - 229,692
91236 Rescue Vehicle 1,584,604 11,000 1,595,604 1,373,604 200,000 22,000 1
91244 Aerial Truck 1,300,000 1,300,000 1,285,845 8,739 5,416
91257 AED Program 215,810 215,810 132,350 - 83,460
91259 Radio Replacements 1,519,640 1,519,640 1,519,353 - 287
91260 Thermal Imaging Cameras 219,050 219,050 115,711 - 103,339
91261 Personal Protection Equipment 1,896,110 1,896,110 1,718,753 - 177,357
91262 SCBA Upgrade - Fill Station 125,000 125,000 82,366 - 42,634
91263 Extrication Tools 112,000 112,000 34,803 53,440 23,758
91264 Fire Hose Replacement 405,540 405,540 256,807 - 148,733
91268 Countryside Fire Station 3,932,566 3,932,566 3,708,953 - 223,613
91269 Clearwater Beach Fire Station 6,372,693 (6,372,693) 0 - - 0 C 2
91271 Fire Boat 900,000 900,000 619,808 - 280,192
91272 Old Fire Station 45 Demolition 100,000 100,000 21,697 - 78,303
91273 Lakeview Fire Station 4,198,460 4,198,460 - - 4,198,460
FD190001 Fire Station 46 - Beach - 6,372,693 6,372,693 1,698 - 6,370,995 3
G1803 Video Teleconferencing Equipment 373,982 373,982 - - 373,982
Sub-Total 29,163,301 11,000 29,174,301 16,076,507 579,226 12,518,568
Major Street & Sidewalk Maintenance
ENRD180001 Druid Road Trail 3,483,646 3,483,646 2,333,319 1,078,279 72,049
ENRD180002 Bridge Maintenance & Improvements 6,872,527 6,872,527 45,693 38,439 6,788,396
ENRD180003 Traffic Calming 1,585,031 1,585,031 252,863 128,799 1,203,369
ENRD180004 Streets and Sidewalks 10,992,253 10,992,253 4,281,399 1,724,294 4,986,561
ENGF180001 Downtown Streetscaping 6,735,405 6,735,405 121,019 36,060 6,578,326
Sub-Total 29,668,862 - 29,668,862 7,034,292 3,005,870 19,628,700
Intersections
ENRD180005 City-Wide Intersection Improvement 2,304,750 2,304,750 732,342 200,940 1,371,468
ENRD180006 Traffic Signal 776,311 776,311 200,291 13,724 562,296
ENRD180007 Traffic Safety Infrastructure 1,064,265 1,064,265 132,227 932,038
Sub-Total 4,145,326 - 4,145,326 1,064,860 214,664 2,865,802
Parking
ENPK180001 Parking Lot Resurfacing 908,476 - 908,476 - - 908,476
ENPK180002 Parking Lot Improvement 1,028,802 - 1,028,802 16,611 - 1,012,191
ENPK180003 Parking Facilities 1,007,348 - 1,007,348 92,100 - 915,248
Sub-Total 2,944,626 - 2,944,626 108,712 - 2,835,914
Miscellaneous Engineering
ENGF180002 Downtown Intermodal 924,756 924,756 - 924,756
ENGF180003 Miscellaneous Engineering 239,146 239,146 9,700 229,446
92842 U.S. 19 Wayfinding Project 1,450,000 1,450,000 172,059 3,760 1,274,181
ENGF180004 Survey Equipment Replacement 14,288 14,288 - 14,288
92845 Clearwater Beach Transit Center 260,074 260,074 260,074 - 0
Sub-Total 2,888,264 - 2,888,264 441,832 3,760 2,442,672
Actual Expenditures
29
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018
Budget Revised Project Open Available Amend
Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref
Actual Expenditures
Land Acquisition
93133 Park Land Acquisition 1,331,351 1,331,351 1,331,119 - 232
Sub-Total 1,331,351 - 1,331,351 1,331,119 - 232
Park Development
93203 Carpenter Field-Infras Rep/Improve 572,817 572,817 513,592 4,730 54,495
93205 Brighthouse Field Infrastructure Imp 3,182,272 3,182,272 2,563,424 347,639 271,209
93247 Fitness Equipment Replacement 425,000 425,000 341,970 8,537 74,493
93251 Morningside Rec Ctr Replacement 7,165,000 7,165,000 6,851,451 209,400 104,149
93263 Public Art Maintenance 1,498 1,498 1,173 - 325
93271 Swimming Pool R&R 1,111,876 1,111,876 892,139 12,496 207,241
93272 Bicycle Paths-Bridges 5,858,833 5,858,833 3,698,116 3,500 2,157,217
93278 Long Center Infra Repairs 2,058,283 2,058,283 1,737,023 5,507 315,753
93286 Parking Lot/Bike Path Rsr/Imprv 853,506 853,506 636,471 12,296 204,738
93602 Sp Events Equip Rep & Rplcmnt 330,000 330,000 297,214 - 32,786
93604 Brdwlks & Docks Rep & Rplcmnt 545,000 545,000 465,282 38,610 41,109
93608 Miscellaneous Minor Public Art 295,543 295,543 177,198 - 118,345
93612 McMullen Tennis Complex 800,000 78,103 878,103 33,969 12,626 831,508 9
93618 Miscellaneous Park & Rec Contract 285,000 285,000 261,841 700 22,459
93620 Sports Field Lighting 415,000 415,000 65,261 - 349,739
ENGF180007 Phillip Jones Park Renovations 224,726 224,726 792 - 223,934
93633 Pier 60 Park & Bchwlk Repair and Improv 939,377 939,377 718,910 20,118 200,348
93634 Concrete Sidewalk & Pad Repair 308,176 308,176 254,466 - 53,710
93635 Park Amenity Purch & Rplcmnt 822,800 822,800 617,450 33,150 172,200
93636 Tennis Court Resurfacing 705,310 705,310 261,784 66,325 377,201
93637 Playground & Fitness Purch & Rplc 862,079 862,079 601,862 47,565 212,652
93638 Fencing Replacement Program 659,664 659,664 542,574 - 117,090
93639 Marina Dist Boardwalk & Entry Node 831,510 (79,580) 751,930 750,247 1,683 (0) 10
93642 Phillip-Jones Restroom/Concession 507,944 507,944 157,984 7,266 342,694
93646 Rest Rm Expan-Barefoot Bch House 401,000 79,580 480,580 284,720 4,541 191,319
93648 Moccasin Lake Park Master Plan 958,249 958,249 905,168 16,710 36,371
93652 Countryside Plex Restroom/Concession 2,950,000 2,950,000 244,845 450,189 2,254,966
93653 Countryside Community Park Reno 100,000 (74,782) 25,218 25,218 - - C 12
93654 Recreation Centers Infrastructure Repairs 400,000 400,000 23,351 - 376,649
93655 J.D. Sports Complex Multipurpose Fields 1,845,924 (67,421) 1,778,503 1,778,503 - - C 13
93661 Frank Tack Parking Lot 399,500 399,500 - - 399,500
93665 Youth Sports Field Renovations 70,297 70,297 49,162 13,948 7,187
93666 Woodgate Park Renovations 450,000 450,000 - - 450,000
93667 Del Oro Park Renovations 450,000 450,000 - - 450,000
93668 Showmaster Portable Stage 200,000 200,000 - - 200,000
93669 North East Coachman Park Renovations 300,000 300,000 - - 300,000
93670 Articulating Boom Lift 62,000 62,000 51,450 - 10,550
93672 Clearwater Beach Infrast Repairs & Improve 300,000 38,060 338,060 279,640 - 58,421 14
93673 Jack Russell Stadium Improvements 989,066 989,066 421,709 - 567,357
C1902 Long Center Parking Improvements 550,000 550,000 - - 550,000
C1903 Phillies Entrance Sign 150,000 150,000 - - 150,000
C1904 Ruth Eckerd Hall 2,500,000 5,500,000 8,000,000 2,750,138 5,249,862 45
L1901 P&R Vehicle and Equipment Additions 146,110 146,110 57,142 68,441 20,526
M1901 Countryside Sports Complex Renovation 50,000 50,000 50,000
PRAF180001 Eddie C. Moore Softball Complex Reno 790,000 - 790,000 14,780 646,745 128,475
Sub-Total 43,823,360 5,473,960 49,297,320 29,328,016 2,032,724 17,936,580
30
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018
Budget Revised Project Open Available Amend
Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref
Actual Expenditures
Marine Facilities
93403 Beach Guard Facility Maintenance 348,292 (108,239) 240,053 240,053 - 0 C 4
ENGF190002 Beach Guard Tower - 108,239 108,239 - - 108,239 5
93410 Clwr Harbor Marina Maintenance 220,000 220,000 128,871 - 91,129
ENGF180006 City-wide Docks and Seawall 1,786,739 1,786,739 952,134 18,469 816,136
93415 Waterway Maintenance 410,000 410,000 255,610 - 154,390
93418 Utilities Services Replacement 377,714 377,714 159,186 14,200 204,328
93419 Dock Replacement & Repair 166,727 (55,120) 111,607 111,606 - 0 C 6
93420 Fuel System R & R 122,752 122,752 92,000 - 30,751
93421 Marine Facilities Dredging & Maint 158,715 (84,850) 73,865 73,865 - (0) C 7
93422 Dredging of City Waterways 946,204 946,204 483,487 - 462,717
ENGF180014 Seminole Boat Launch Improvements 6,752,000 6,752,000 4,292 - 6,747,708
93499 Pier 60/Sailing Center Maintenance 421,952 421,952 278,612 - 143,340
C1905 Beach Marina Upgrade 300,000 300,000 - - 300,000
C1906 Clearwater Harbor Marina Repl & Upgrade 106,000 106,000 - - 106,000
M1902 Marine Facility Maintenance Dock R&R 75,000 139,970 214,970 12,980 - 201,991 8
Sub-Total 12,192,095 - 12,192,095 2,792,698 32,669 9,366,729
Airpark
94817 Airpark Maintenance & Repair 219,000 219,000 178,336 - 40,664
94886 Clearwater Airpark Masterplan Update 110,000 110,000 94,426 14,899 675
94894 Ground Support Equipment Upgrade 100,000 100,000 54,560 - 45,440
G1901 Replace Hangar C 1,200,000 1,200,000 - - 1,200,000
Sub-Total 1,629,000 - 1,629,000 327,322 14,899 1,286,779
Libraries
93527 Books & Other Lib Mat - II 7,796,601 7,796,601 7,552,052 - 244,549
93530 Consolidated Eastside/SPC Library 6,250,000 6,250,000 5,295,731 - 954,269
93532 Library Maker Space Maint. & Upgrade 174,480 174,480 106,626 - 67,854
93533 Main Library Upgrade - Alt. Usage 298,850 298,850 298,850 - -
93534 Library FF&E Repair & Replace 225,000 225,000 100,771 - 124,229
93535 Countryside Library Demolition 75,000 75,000 - - 75,000
Sub-Total 14,819,931 - 14,819,931 13,354,030 - 1,465,901
Garage
94233 Motorized Equip-Cash II 1,796,856 1,796,856 1,709,988 37,485 49,383
94238 Police Vehicles 3,301,001 3,301,001 2,843,887 58,140 398,974
94241 Motorized Equipment Replace - L/P 41,120,392 41,120,392 34,115,627 3,450,739 3,554,026
94244 Misc Vehicle Additions- Gen Serv 56,237 56,237 56,237 - - C
94246 Fleet Management & Mapping 320,000 390,000 710,000 - - 710,000 15
94627 Misc Budgetary Vehicle Addition 125,799 125,799 124,950 - 849
C1901 Beach Radio Tower 852,370 852,370 - - 852,370
GSFL180001 Fleet Facility R&R 94,520 94,520 - - 94,520
GSFL180002 P25 Radio Equipment & Infrastructure 400,000 400,000 56,896 - 343,104
Sub-Total 48,067,175 390,000 48,457,175 38,907,584 3,546,364 6,003,227
Maintenance of Buildings
GSBM180001 Air Cond Replace-City Wide 704,436 704,436 132,196 - 572,240
GSBM180003 Roof Repair and Replacement 1,345,409 1,345,409 364,533 86,838 894,038
GSBM180004 Painting of Facilities 592,923 592,923 54,292 - 538,631
GSBM180005 Fencing of Facilities 143,170 143,170 - - 143,170
GSBM180002 Flooring for Facilities 777,837 777,837 117,254 299,622 360,961
GSBM180007 Elevator Refurbish/Modernization 560,576 560,576 - - 560,576
GSBM180006 Light Replacement & Repair 278,197 278,197 33,803 - 244,394
31
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018
Budget Revised Project Open Available Amend
Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref
Actual Expenditures
Maintenance of Buildings - continued
GSBM180008 Building Systems 1,018,377 1,018,377 210,727 52,643 755,007
GSBM180009 New A/C Chiller System 2,900,000 2,900,000 348,481 448,988 2,102,532
GSBM180010 General Services R&R 250,000 250,000 134,396 - 115,604
GSBM180011 Generator Maintenance 450,000 450,000 - - 450,000
GSBM180012 General Facility Building Major Renovations 1,335,242 1,335,242 106,562 - 1,228,680
ENGF180012 Public Works Complex 1,615,664 1,615,664 1,926 1,613,738
C1907 City Hall Hardening 100,000 100,000 - 100,000
C1909 City Hall Move - 383,085 383,085 20,335 9,594 353,156 42
L1902 B&M Vehicle & Equipment 65,000 65,000 - 65,000
Sub-Total 12,136,831 383,085 12,519,916 1,524,504 897,684 10,097,728
Miscellaneous
94729 City-wide Connect Infra 3,717,991 3,717,991 3,717,991 - -
94736 Geographic Information Sys 1,189,240 1,189,240 1,113,978 - 75,262
ENGF180010 Pollutant Storage Tank 359,408 359,408 19,459 3,540 336,410
ENGF180011 Environmental Assmt & Clean-up 463,636 463,636 16,946 13,384 433,306
94814 Network Infra & Server Upgrade 4,385,057 (914,238) 3,470,819 3,470,819 - (0) C 16
L1908 Network Infra & Server R&R - 843,191 843,191 - 3,477 839,714 17
M1912 Network Infra & Server Upgrade - 71,048 71,048 - - 71,048 18
94824 IT Disaster Recovery 580,000 (225,396) 354,604 354,604 - - C 19
L1907 IT Disaster Recovery - 165,396 165,396 - - 165,396 20
M1911 IT Disaster Recovery - 60,000 60,000 - - 60,000 21
94827 Telecommunications Upgrade 604,000 (269,047) 334,953 334,953 - - C 22
L1906 Telecommunications Upgrade - 269,047 269,047 - - 269,047 23
94828 Financial Systems Upgrades 3,933,166 3,933,166 2,103,538 187,264 1,642,364
94829 CIS Upgrades / Replacement 1,047,376 1,047,376 374,783 - 672,593
94830 MS Licensing / Upgrades 1,025,000 1,025,000 842,513 16,201 166,286
94833 Computer Monitors 399,828 399,828 385,431 - 14,397
94850 Backfile Conversion of Records 500,000 500,000 187,660 - 312,340
94857 Accela Permitting & Code Enforce 250,000 250,000 90,906 - 159,094
94861 Library Technology 1,350,000 1,350,000 1,162,484 - 187,516
94873 Citywide Camera System 260,000 260,000 118,298 - 141,702
94874 City Enterprise Timekeeping System 285,000 285,000 182,082 5,620 97,298
94878 Asset Management Upgrade 31,420 31,420 26,322 - 5,098 C
94880 Granicus Agenda Management Sys 135,000 135,000 41,136 - 93,864
94883 Business Process Review & Improve 600,000 600,000 118,147 30,518 451,335
94888 City EOC & Disaster Recovery Facility 3,360,000 3,360,000 83,563 1,946,030 1,330,408
94890 Enterprise Advanced Audio Video R&R 1,063,000 1,063,000 454,141 - 608,859
94892 Imagine Clearwater Implementation 4,865 4,865 4,865 - 0 C
ENGF180013 Imagine Clearwater 6,516,829 6,516,829 660,234 2,336,354 3,520,242
94894 Ground Support Equipment Upgrade 100,000 100,000 54,560 - 45,440
Sub-Total 32,160,816 - 32,160,816 15,919,412 4,542,387 11,699,018
UTILITIES
Stormwater Utility
ENST180001 Stormwater System Impovements 8,181,794 - 8,181,794 1,353,241 358,454 6,470,100
ENST180002 Allen's Creek Improvement 2,016,271 800,000 2,816,271 7,957 2,032,727 775,587 43
ENST180003 Stormwater System Expansion 1,615,576 - 1,615,576 - - 1,615,576
ENST180004 Stevenson Creek 3,182,636 3,182,636 1,900 - 3,180,736
ENST180005 Coastal Basin 3,234,985 3,234,985 199,648 186,195 2,849,142
ENST180006 Alligator Creek Watershed Projects 5,140,082 (800,000) 4,340,082 225,254 151,997 3,962,831 44
ENST180007 Street Sweeping Facility 1,823,765 1,823,765 1,637,345 89,551 96,869
ENST180008 Hillcrest Bypass Culvert 4,096,167 4,096,167 19,941 3,744,761 331,465
ENST180009 East Gateway Improvements 3,503,121 3,503,121 2,376,262 817,418 309,441
ENST180010 Lower Sp Branch Convey Improvement 2,320,000 2,320,000 41,015 268,029 2,010,956
C1908 Stormwater Vehicles & Equipment 1,375,500 1,375,500 18,238 1,225,866 131,396
Sub-Total 36,489,897 - 36,489,897 5,880,800 8,874,999 21,734,098
32
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018
Budget Revised Project Open Available Amend
Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref
Actual Expenditures
Water System
96721 System R & R - Maintenance 5,524,536 (2,318,851) 3,205,685 2,417,736 54,776 733,174 37
96722 Line Relocation - Maintenance 4,767,305 4,767,305 1,779,024 549,208 2,439,073
96739 Reclaimed Water Dist Sys 46,686,453 46,686,453 45,981,949 197,645 506,859
96740 Water Supply/Treatment 2,626,926 2,626,926 2,626,926 - 0
96741 System R & R-Capitalized 8,788,154 8,788,154 8,788,154 - (0)
96742 Line Relocation-Capitalized 7,998,570 7,998,570 6,346,984 655,721 995,865
96743 Mtr Bkflow Prev Dev/Change Out 2,834,600 2,834,600 2,834,600 - (0)
96744 System Expansion 2,965,673 2,965,673 2,840,568 - 125,105
96752 Water Service Lines 1,233,436 1,233,436 1,233,436 - (0)
96764 RO Plant Exp Res #1 13,507,529 16,878 13,524,407 12,749,918 249,410 525,080 41
M1908 RO Plant Exp Res #1 R&R 13,507,529 1,000,000 14,507,529 12,749,918 249,410 1,508,201 38
96767 RO Plant at Res #2 43,076,061 43,076,061 40,917,698 146,552 2,011,810
M1909 RO Plant at Res #2 R&R - 1,000,000 1,000,000 - - 1,000,000 39
96768 Rebate Well, Lk, Pnd Irr Abandmt 114,608 114,608 114,608 - (0)
96773 Groundwater Replenishment Facility 20,900,118 20,900,118 5,897,220 98,811 14,904,087
96782 Reverse Osmosis Plant @WTP #3 1,380,000 1,380,000 128,991 - 1,251,009
96783 Water System Upgrades/Improvements 3,349,000 3,349,000 983,505 31,992 2,333,503
96784 Reclaimed Water Distribution System R&R 2,094,584 2,094,584 392,670 - 1,701,914
96785 Feasibility Studies/Evaluations - Water System 2,625,000 2,625,000 240,010 24,334 2,360,655
96786 Devices/Equipments - Water System 350,000 350,000 - - 350,000
L1905 Vehicle & Equipment 146,000 146,000 125,212 - 20,788
Sub-Total 184,476,082 (301,972) 184,174,110 149,149,127 2,257,858 32,767,124
Sewer System
96212 Sanitary Sewer Upgrades/Improvements 12,004,552 12,004,552 3,865,441 3,129,973 5,009,138
96213 Marshall Street Upgrades/Improvements 6,744,298 6,744,298 1,015,320 1,029,946 4,699,032
M1905 Marshall Street Plant R&R - 1,200,000 1,200,000 - - 1,200,000 33
96214 East Plant Upgrades/Improvements 1,500,000 1,500,000 140,704 10,492 1,348,804
M1907 East Plant R&R - 1,200,000 1,200,000 - - 1,200,000 35
96215 Northeast Plant Upgrades/Improvements 12,794,860 12,794,860 602,894 147,444 12,044,521
M1906 Northeast Plant R&R - 1,200,000 1,200,000 - - 1,200,000 34
96216 Laboratory Upgrade/Improvements 1,155,079 1,155,079 12,168 2,690 1,140,222
96217 Pump Station R&R 1,325,192 1,325,192 504,087 34,335 786,770
96218 Feasibility Studies/Evaluations 2,241,641 (2,127,554) 114,087 114,087 - 0 24
96219 Devices/Equipment Sewer Division 446,274 446,274 300,898 - 145,376
96630 Sanitary Sewer Extension 15,461,998 (500,000) 14,961,998 12,321,711 1,548,266 1,092,022 30
96634 Sanitary Util Reloc Accmmdtn 6,267,352 (500,000) 5,767,352 4,157,180 278,829 1,331,343 31
96645 Laboratory Upgrade & R&R 1,803,627 1,803,627 1,783,627 - 20,000
96654 Facilities Upgrade & Improvement 15,155,224 15,155,224 13,910,293 875,443 369,489
96664 WPC R & R 26,992,113 (6,600,000) 20,392,113 16,185,435 4,135,966 70,713 32
96665 Sanitary Sewer R&R 26,629,685 5,664,139 32,293,824 18,344,536 12,064,396 1,884,893 36
96686 Pump Station Replacement 4,707,682 4,707,682 4,338,740 149,860 219,082
L1903 Generators 420,000 420,000 - - 420,000
L1904 Vehicle and Equipment 240,000 240,000 - 235,307 4,694
M1910 Water Treatment Plant #3 R&R - 318,851 318,851 - - 318,851 40
Sub-Total 135,889,577 (144,564) 135,745,013 77,597,119 23,642,946 34,504,948
Gas System
96358 Environmental Remediation 2,384,794 2,384,794 1,757,999 38,068 588,727
96365 Line Relocation-Pinellas Maint 731,106 731,106 516,403 71,751 142,952
96367 Gas Meter Change Out-Pinellas 3,638,000 3,638,000 3,568,073 - 69,927
96374 Line Relocation-Pinellas Capitalized 2,882,890 (500,000) 2,382,890 2,292,835 - 90,055 25
96376 Line Relocation - Pasco Maint 258,593 258,593 84,756 - 173,837
96377 Pinellas New Main / Service Lines 31,551,119 31,551,119 30,168,333 - 1,382,786
96378 Pasco New Mains / Service Lines 17,864,858 17,864,858 14,927,767 - 2,937,091
96379 Pasco Gas Meter Change Out 867,821 867,821 726,369 - 141,452
96381 Line Reloc-Pasco-Capitalized 237,386 500,000 737,386 145,603 22,388 569,395 26
33
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018
Budget Revised Project Open Available Amend
Description 10/1/18 Amdmts Budget To Date Encumbran Balance Status Ref
Actual Expenditures
Gas System - continued
96382 Gas Inventory - Work Mgmt Sys 992,000 992,000 856,268 - 135,732
96384 Gas System - Pinellas Building 28,855,055 28,855,055 11,304,636 14,180,241 3,370,179
96385 Gas Main Extensions 1,557,845 1,557,845 1,346,596 - 211,249
96386 Expanded Energy Conservation 9,091,479 500,000 9,591,479 8,384,953 - 1,206,526 27
96387 Natural Gas Vehicle 4,581,069 950,000 5,531,069 3,704,069 - 1,827,000 28
96389 Future IMS Software & Hardware 400,000 400,000 282,335 12,090 105,575
96390 Gas Vehicle Additions 590,000 590,000 428,294 - 161,706
96391 Gas System Pasco Building 2,100,000 (1,450,000) 650,000 - - 650,000 29
96392 Gas Equipment Additions 191,000 191,000 189,278 - 1,722
M1904 Pinellas Building Equipment R&R 200,000 200,000 - - 200,000
Sub-Total 108,975,015 - 108,975,015 80,684,566 14,324,538 13,965,911
Solid Waste
96426 Facility R & R 2,652,608 2,652,608 1,707,670 - 944,938
96443 Res Container Acquisition-II 2,001,741 2,001,741 1,433,402 - 568,339
96444 Comm Container Acquisition-II 4,130,020 4,130,020 3,253,884 161,103 715,033
96445 Solar Trash & Recycling Kiosks 289,414 289,414 239,182 - 50,232
SRTS180001 S.W.Transfer Station Rebuild 19,650,130 19,650,130 4,262,581 14,034,773 1,352,776
96448 Solid Waste CNG Station 150,000 150,000 - - 150,000
96449 Solid Waste Truck Wash Facility 555,500 555,500 - - 555,500
Sub-Total 29,429,413 - 29,429,413 10,896,720 14,195,876 4,336,817
Utility Miscellaneous
96516 Citywide Aerial Photo 151,596 151,596 151,596 - 0 C
96523 Pub Utilities Adm Bldg R&R 858,828 858,828 738,818 - 120,010
96526 Public Utility Admin Building 184,306 184,306 - - 184,306
Sub-Total 1,194,730 - 1,194,730 890,414 - 304,316
Recycling
96804 Recycling Carts/Dumpsters 1,216,650 1,216,650 789,656 - 426,994
96805 Recycling Expansion/Particip/R&R 1,311,525 1,311,525 1,184,376 - 127,149
96811 Purchase of Transfer Tractors 408,000 408,000 395,983 - 12,017
SR00180003 Processing Center Building Replacement 3,862,633 3,862,633 2,957 3,859,676
Sub-Total 6,798,808 - 6,798,808 2,372,972 - 4,425,836
TOTAL ALL PROJECTS 742,119,582 5,811,509 747,931,091 458,567,891 78,180,016 211,183,184
34
Special Program Fund
First Quarter
Budget Amendments
October 1, 2018 - June 30, 2018
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs
Foreclosure Registry - Nuisance Abatement
1 98609 12,700
To record a budget increase of $12,700 which represents
foreclosure registry fees collected to date. 12,700
Hurricane Irma
2 98610 95,102
To record a budget increase of $95,101.87 in Federal and State
Irma reimbursements to bring the budget in line with actual
receipts.95,102
Police Extra Duty
3 99215 333,358 (8,779)
To record a budget increase of $333,357.50 in Police Service
revenue to bring the budget in line with actual receipts.
To record a transfer of $8,778.50 in Police Service revenue to
program 99350,Vehicle Replacement representing revenue
collected for vehicle usage on extra duty jobs. 324,579
School Resource Officers - CLOSE PROGRAM
4 99264 (97,121)
To record a budget transfer of $97,121.07 in fines,forfeiture and
penalties revenue to P1801,School Resource Officers.This
historical project is being closed,effective with the FY19 school
year,a new project was created (P1801)to account for the SRO
program.(97,121)
Federal Forfeiture Treasury
5 99281 22,579
To record a budget increase of $21,730.70 in US Department of
Justice revenue,and $848.19 in interest earnings which will bring
the budget in line with actual receipts.22,579
Police Education Fund
6 99317 19,001
To record a budget increase of $19,000.98 in police education fine
revenue which will bring the budget in line with actual receipts.19,001
Investigative Cost Recovery
7 99329 75,673
To record a net budget increase of $75,673.45 which will bring the
budget in line with actual receipts.Amendments include an
increase of $10,360.81 in overtime reimbursement revenues,and
an increase of $65,312.64 in fines,forfeitures and penalties
revenue.75,673
Florida Contraband Forfeiture Fund
8 99330 122,049 (20,000)
To record a budget increase of $113,083.90 fines,forfeitures and
penalties revenue,and an increase of $8,964.74 in interest
earnings which will bring the budget in line with actual receipts.
To record transfers of fines,forfeiture and penalties revenue of
$15,000.00 to 99356,Safe Neighborhood Program,and $5,000.00
to 99364, Crime Prevention Program.102,049
35
Special Program Fund
First Quarter
Budget Amendments
October 1, 2018 - June 30, 2018
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Safety Programs (continued)
Vehicle Replacement
9 99350 8,779
To record a transfer of $8,778.50 in police services revenue from
99215,Police Extra Duty.This represents revenue collected for
vehicle usage on extra duty jobs. 8,779
Safe Neighborhood Program
10 99356 15,000
To record a budget transfer of $15,000.00 in fines, forfeitures, and
penalties revenue from program 99330,Florida Contraband
Forfeiture Fund.15,000
Crime Prevention Program
11 99364 32,903 5,000
To record a budget increase of $32,903.00 in donation revenue
for Christmas Cheer,K-9 operations,Cornelius Award and
National Night Out which will bring the budget in line with actual
receipts.
Amendments also include a transfer of $5,000.00 in fines,
forfeitures,and penalties revenue from program 99330,Florida
Contraband Forfeiture Fund.37,903
Federal Forfeiture Sharing
12 99387 42,289
To record a budget increase of $42,288.94 representing
$29,138.16 in revenues from the US Department of Justice;
$1,456.63 in fines,forfeiture,and penalties revenue;and
$11,694.15 in interest earnings which will bring the budget in line
with actual receipts.42,289
Emergency Operations
13 99927 38,549
To record a budget increase of $38,548.91 in FEMA
reimbursements for Tropical Storm Debby.38,549
School Resource Officers
14 P1801 97,121
To record a budget transfer of $97,121.07 in fines,forfeiture and
penalties revenue from 99264, School Resource Officers.97,121
Public Safety Program
Totals:794,202 - 794,202
Physical Environment Programs
Tree Replacement Program
15 99970 41,804
To record a budget increase of $41,804.00 in fines forfeiture and
penalty revenue to bring the budget in line with actual receipts.41,804
Physical Environment Programs Program:
Totals:41,804 - 41,804
36
Special Program Fund
First Quarter
Budget Amendments
October 1, 2018 - June 30, 2018
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Economic Environment Programs
Affordable Housing Impact Fees
16 99538 6,082
To record a budget increase of $6,082.12 in interest earnings to
bring the budget in line with actual receipts.6,082
Economic Development 2017
17 99760 (14,802)
To record a budget transfer of $14,802 in Community
Development Block Grant revenues to G1902,Public Facilities
2019.(14,802)
Public Services 2017
18 99761 (2,833)
To record a budget transfer of $2,832.56 in Community
Development Block Grant revenues to G1902,Public Facilities
2019.(2,833)
Housing Rehab 2017
19 99763 (132,694)
To record a budget transfers of Community Development Block
Grant revenues of $84,365.44 to G1902,Public Facilities 2019 and
$48,328.81 to G1905, Infill Housing 2019.(132,694)
Economic Development 2018
20 99765 (31,417)
To record a budget transfer of $31,417.29 in Community
Development Block Grant revenues to G1905, Infill Housing 2019.(31,417)
Infill Housing 2018
21 99767 (62,754)
To record a budget transfer of $62,753.90 in Community
Development Block Grant revenues to G1905, Infill Housing 2019.(62,754)
Brownfield Revolving Loan
22 99802 1,877
To record a budget increase of $1,877.33 in interest revenue to
bring the budget in line with actual receipts.1,877
Public Facilities 2019
23 G1902 102,000
To record budget transfers of $14,802 from 99760,Economic
Development 2017;$2,832.56 from,Public Services 2017;and
$84,365.44 from Housing Rehab 2017.102,000
Infill Housing 2019
24 G1905 142,500
To record budget transfers of $48,328.81 from 99763,Housing
Rehab 2017;$31,417.29 from 99765,Economic Development
2018; and $62,753.90 from Infill Housing 2018.142,500
Economic Environment
Totals:7,959 - 7,959
37
Special Program Fund
First Quarter
Budget Amendments
October 1, 2018 - June 30, 2018
Increase/
Amdmt Program (Decrease)Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Human Services Program
Health Prevention Program
25 99869 3,209
To record a budget increase of $5,000.00 in revenues from the
Pinellas County Health Department,and a budget decrease of
$1,790.75 in other governmental revenue which will bring the
budget in line with actual receipts.3,209
Human Services Program:
Totals:3,209 - 3,209
Culture and Recreation Programs
Special Events - CLOSE PROGRAM
26 99865 47,833
To record a budget increase of $47,832.80;representing increases
of $2,400.00 in rental income, $20,360.98 in sponsorship revenue,
$5,630.00 in registrations/applications,and $19,441.82 in
reimbursements,which will bring the budget in line with actual
receipts for the quarter.This project will be closed for conversion
to a new project using the new project accounting software. 47,833
Special Events - NEW PROGRAM
27 PRSE190001 418,019
To record a budget increase of $418,018.92;representing
increases of $4,751.11 in rental income,$12,850.00 in
sponsorship revenue,$160,817.95 in sales revenues,$2,000.00 in
registrations/applications,$5,510.04 in reimbursements,and
$232,089.82 in transfer-in revenues from 99865,which will bring
the budget in line with actual receipts for the quarter. 418,019
Library Special Account
28 99910 12,801
To record a budget increase of $12,801.31 in donation revenue to
bring the budget in line with actual receipts.12,801
Culture and Recreation Programs
Total:478,653 - 478,653
1,325,828 - 1,325,828
Interfund Transfers
Special Events - CLOSE PROGRAM
99865 232,090
To record a transfer of $232,089.82 to the new Special Events
program.This project is being closed,with unspent funds
transferred to the newly created special events program.
Total Interfund Transfers:-
Total Budget
Increase/(Decrease):
38
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/01/2018 Amdmt Budget To Date Encumbr Balance Status Ref
GENERAL GOVERNMENT PROGRAMS
98611 CMA Capital Project Agreement 5,000,000 - 5,000,000 5,000,000 - - C
99421 Housing Consulting Service 115,000 - 115,000 49,334 - 65,666
99857 Stimulus - Elctrnc Plan Submittal & Rev 289,000 - 289,000 149,927 - 139,073
99868 Federal Early Retiree Reinsurance 651,500 - 651,500 559,222 - 92,279
99925 Peg Access Support 838,261 - 838,261 836,917 - 1,344
99928 Nagano Sister City Program 229,379 - 229,379 155,812 - 73,567
Sub-Total 7,123,140 - 7,123,140 6,751,210 - 371,929
PUBLIC SAFETY PROGRAMS
98609 Foreclosure Rgstry-Nuesance Abtmnt 63,600 12,700 76,300 - - 76,300 1
98610 Hurricane Irma 1,286,998 95,102 1,382,100 2,122,713 460,830 (1,201,443) 2
99215 Police Extra Duty 2,417,257 324,579 2,741,836 2,404,980 - 336,856 3
99241 Human Trafficking Overtime 87,000 - 87,000 70,954 - 16,046
99264 School Resource Officers 2,833,704 (97,121) 2,736,583 2,736,583 - 0 C 4
99279 Police Recruitments 141,010 - 141,010 62,780 - 78,230
99281 Fed Forfeitures - Treasury 171,936 22,579 194,515 120,171 - 74,345 5
99316 Police Volunteers 153,518 - 153,518 138,110 1,000 14,408
99317 Police Education Fund 1,328,750 19,001 1,347,751 1,298,845 - 48,905 6
99329 Investigative Recovery Costs 2,451,206 75,673 2,526,879 2,184,772 - 342,108 7
99330 FL Contraband Forfeiture Fnd 914,586 102,049 1,016,634 657,266 - 359,368 8
99350 Vehicle Replacement Fund 327,865 8,779 336,644 186,758 33,275 116,611 9
99356 Safe Neighborhood Program 1,127,580 15,000 1,142,580 1,028,523 7,154 106,902 10
99364 Crime Prevention Program 102,341 37,903 140,244 102,676 - 37,568 11
99387 Federal Forfeiture Sharing 2,427,479 42,289 2,469,768 1,748,639 - 721,129 12
99927 Emergency Operations 4,106,338 38,549 4,144,887 3,063,815 - 1,081,072 13
99982 EMS Incentive/Recognition 69,700 - 69,700 41,088 - 28,612
G1802 2017 JAG Grant 46,977 - 46,977 46,977 -
G1804 2019 HVE Ped & Bicycle Safety 50,000 - 50,000 13,262 - 36,738
P1801 School Resource Officers 468,356 97,121 565,477 121,512 - 443,965 14
Sub-Total 20,576,201 794,202 21,370,403 18,150,425 502,259 2,717,718
PHYSICAL ENVIRONMENT PROGRAMS
99970 Tree Replacement Project 1,517,880 41,804 1,559,684 879,143 26,970 653,572 15
Sub-Total 1,517,880 41,804 1,559,684 879,143 26,970 653,572
TRANSPORTATION PROGRAMS
98604 2016 Clearwater Ferry 519,120 - 519,120 485,096 - 34,024
Sub-Total 519,120 - 519,120 485,096 - 34,024
ECONOMIC ENVIRONMENT PROGRAMS
99538 Affordable Housing Imp Fees 441,530 6,082 447,612 163,019 3,128 281,466 16
99729 Joint Hercules Pln & Econ Study 150,000 - 150,000 - - 150,000
99744 Economic Development Incentives 292,500 - 292,500 262,500 - 30,000
99754 Housing Rehab 2016 258,701 - 258,701 253,273 - 5,429
99759 Public Facilities 2017 377,764 - 377,764 152,898 - 224,866
99760 Economic Development 2017 14,802 (14,802) - - - - 17
99761 Public Services 2017 100,275 (2,833) 97,442 95,786 - 1,656 18
99762 Program Administration 2017 135,036 - 135,036 136,693 - (1,657)
99763 Housing Rehab 2017 322,997 (132,694) 190,302 150,774 - 39,528 19
99764 Public Facilities 2018 448,000 - 448,000 248,514 - 199,486
99765 Economic Development 2018 130,020 (31,417) 98,602 98,602 - (0) 20
99766 Program Administration 2018 131,388 - 131,388 131,388 - -
99767 Infill Housing 2018 137,500 (62,754) 74,746 52,604 - 22,142 21
99768 Public Services 2018 106,725 - 106,725 93,985 - 12,740
99802 Brownfield Revolving Loan 1,204,720 1,877 1,206,597 420,381 - 786,216 22
39
SPECIAL PROGRAM STATUS SUMMARY
FIRST QUARTER: OCTOBER 1, 2018 - DECEMBER 31, 2018
Actual Expenditures
Budget Revised Project Open Available Amend
Description 10/01/2018 Amdmt Budget To Date Encumbr Balance Status Ref
ECONOMIC ENVIRONMENT PROGRAMS (continued)
99846 Economic Development - QTI 140,419 - 140,419 71,591 - 68,828
99871 State Brownfields Redevelopment Acct 165,463 - 165,463 165,463 - 0
99888 ULI Report Implementation 875,000 - 875,000 753,053 44,326 77,621
G1902 Public Facilities 2019 168,815 102,000 270,815 - 169,665 101,150 23
G1903 Economic Development 2019 135,000 - 135,000 - - 135,000
G1904 Program Administration 2019 186,188 - 186,188 865 - 185,323
G1905 Infill Housing 2019 139,797 142,500 282,297 - - 282,297 24
G1906 Public Services 2019 111,140 - 111,140 34,880 73,132 3,128
Sub-Total 6,173,780 7,959 6,181,740 3,286,269 290,251 2,605,220
HUMAN SERVICES PROGRAMS
98601 Next Steps to Better Nutrition 10,000 - 10,000 6,430 - 3,570
98606 Senior Citizens Services - EBWP 24,960 - 24,960 21,118 - 3,842
98607 Senior Citizens Services - Trips 14,000 - 14,000 10,154 - 3,846
99562 HUD Special Education 30,000 - 30,000 27,600 - 2,400
99844 United Way 12,080 - 12,080 10,123 - 1,957
99869 Health Prevention Program 192,060 3,209 195,269 176,019 - 19,251 25
99872 Coordinated Child Care - Ross Norton 2,718,545 - 2,718,545 1,698,146 11,233 1,009,167
Sub-Total 3,001,645 3,209 3,004,854 1,949,589 11,233 1,044,032
CULTURE AND RECREATION PROGRAMS
98608 Clark-Turner Trust (Library)105,020 - 105,020 - - 105,020
99865 Special Events 9,296,350 47,833 9,344,182 9,344,182 0 C 26
PRSE190001 Special Events 70,000 418,019 488,019 313,479 35,557 138,983 27
99910 Library Special Account 830,311 12,801 843,113 810,908 - 32,205 28
Sub-Total 10,301,681 478,653 10,780,334 10,468,569 35,557 276,208
TOTAL ALL PROJECTS 49,213,447 1,325,828 50,539,275 41,970,302 866,271 7,702,702
40
City of Clearwater
SPECIAL DEVELOPMENT FUND
First Quarter
FY 2018/19
Increase/
(Decrease)Description
Revenues
Transfer-in from Capital Fund 900,000
At first quarter,amendments to transfer-in revenues
reflect an increase of $900,000 of sales tax
infrastructure revenue (Penny)returned from capital
project 93650,Crest Lake Park.This project is being
funded by BP Deepwater Horizon settlement funds,
returning excess Penny funds allocated in prior years.
Allocation of Assigned Fund Balance 35,900
First quarter amendments reflect an allocation of
$35,900 from Recreation Facility Impact Fees to
capital project 93612,McMullen Tennis Complex as
approved by the Council on January 17, 2019.
935,900$ Net Revenue Amendments
Expenditures
Transfer to Capital Improvement Fund 35,900
First quarter amendments reflect a transfer of
$35,900 in recreation facility impact fees to capital
project 93612,McMullen Tennis Complex as
approved by the Council on January 17, 2019.
35,900$ Net Expenditure Amendments
41
SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS
First Quarter: October 1, 2018 - December 31, 2018 Mid Year: October 1, 2018 - March 31, 2019
Original First Quarter
Budget Amended Budget
2018/19 2018/19 Amendments
Revenues:
Ad Valorem Taxes 3,044,520 3,044,520 -
Infrastructure Tax 11,820,680 11,820,680 -
Interest Earnings 537,000 537,000 -
Open Space Fees 20,000 20,000 -
Recreation Facility Impact Fees 25,000 25,000 -
Recreation Land Impact Fees 25,000 25,000 -
Multi-Modal Impact Fees 200,000 200,000 -
Local Option Gas Tax 1,540,550 1,540,550 -
Allocation of Assigned Fund Balance - 35,900 35,900
Transfer-In from Capital Improvement Plan - 900,000 900,000
17,212,750 18,148,650 935,900
Expenditures:
Transfer to Capital Improvement Fund
Road Millage 3,044,520 3,044,520 -
Infrastructure Tax 11,463,460 11,463,460 -
Recreation Facility Land Fees - 35,900 35,900
Multi-Modal Impact fees 140,000 140,000 -
Local Option Gas Tax 1,427,150 1,427,150 -
16,075,130 16,111,030 35,900
SPECIAL DEVELOPMENT FUND
42
SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS
First Quarter: October 1, 2018 - December 31, 2018 Mid Year: October 1, 2018 - March 31, 2019
Original First Quarter
Budget Amended Budget
2018/19 2018/19 Amendments
Revenues:
CDBG/Home Funds 740,940 740,940 -
Interest Earnings 25,000 54,467 29,467
Intergovernmental Revenue - 187,729 187,729
Charges for Service Revenue - 426,299 426,299
Judgments, Fines and Forfeit Revenue - 240,658 240,658
Miscellaneous Revenue - 209,585 209,585
Transfers from Special Program Fund - 232,090 232,090
Transfers from General Fund:- - -
Sister City Program 37,380 37,380 -
United Way Campaign Fund 1,500 1,500 -
Special Events 70,000 70,000 -
Economic Development QTI 18,230 18,230 -
Police Recruitments 30,000 30,000 -
923,050 2,248,878 1,325,828
Expenditures:
General Government 37,380 37,380 -
Public Safety 30,000 824,202 794,202
Physical Environment - 41,804 41,804
Transportation - - -
Economic Environment 422,980 430,939 7,959
Human Services 1,500 4,709 3,209
Culture and Recreation 40,000 518,653 478,653
Interfund Transfers 236,190 236,190 -
Transfer to Capital Fund 130,000 130,000 -
898,050 2,223,878 1,325,828
SPECIAL PROGRAM FUND
SPECIAL PROGRAM FUND
43
SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS
First Quarter: October 1, 2018 - December 31, 2018 Mid Year: October 1, 2018 - March 31, 2019
Original First Quarter
Budget Amended Budget
2018/19 2018/19 Amendments
Revenues:
HOME Investment Partnerships 383,150 383,150 -
State Housing Initiatives Partnerships 156,790 156,790 -
Total - HOME/SHIP Funds 539,940 539,940 -
Expenditures:
Economic Environment 380,950 380,950 -
Interfund Transfers 158,990 158,990 -
Total - HOME/SHIP Programs 539,940 539,940 -
OTHER HOUSING ASSISTANCE FUNDS
44
ADMINISTRATIVE CHANGE ORDERS
First Quarter Review
FY 2018/19
45
In accordance with City of Clearwater Code Section 2.564(2), the City Manager may approve and execute
change orders without City Council approval within certain limitations.
The following change orders have been administratively approved since the last report to the Council based
on the code specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in any one
change or cumulatively for the same project.
*****
09/17/18 Administrative Change Order #1 – Street Resurfacing Contract (14-0051-
EN). This change order increases items in accordance with field
conditions resulting in a net increase to the contract.
Gator Grading and Paving, LLC. 149,627.50
10/15/18 Administrative Change Order #2 – East Gateway Stormwater & Sanitary
Sewer (14-0051-EN). This change order decreases and adds items in
accordance with field conditions resulting in a net zero change to the
contract.
David Nelson Construction, Co. 0
11/28/18 Administrative Change Order #1 & Final – Clearwater Country Club 30”
RCW Valve Installation (17-0020-UT). This change order is for final
decreasing items in accordance with field conditions resulting in a net
decrease to the contract.
Andrew Sitework, LLC. (61,169.53)
11/28/18 Administrative Change Order #1 & Final – Marshall WRF Blend Tank
Cleaning (18-0012-UT). This change order is for final decreases and adds
items in accordance with field conditions resulting in a net decrease to
the contract.
TLC Diversified. (30,969.50)
12/13/18 Administrative Change Order #1 – Clearwater Gas System Facility
Redevelopment (15-0043-GA). This change order is for decreasing the
contract By Owner Direct Purchases and funding scope modifications
resulting from design revisions to the 100% construction documents
resulting in a net decrease to the contract.
Walbridge Aldinger, LLC. (2,512,849.46)
ADMINISTRATIVE CHANGE ORDERS
First Quarter Review
FY 2018/19
46
12/14/18 Administrative Change Order #1 & Final – WTP 1 Improvements-Pressure
Filter Modifications & Absorption System Automation (15-0031-UT). This
change order decreases and increases items in accordance with field
conditions resulting in a net decrease to the contract.
RTD Contractors, Inc. (415,471.87)
12/20/18 Administrative Change Order #2 & Final – Lift Station 7 & 8 Improvements
(15-0038-UT). This change order is for final decreases and increases to
items in accordance with field conditions resulting in a net decrease to
the contract.
Hinterland Group, Inc. (76,357.35)
12/20/18 Administrative Change Order #1 – Street Resurfacing Project (14-0051-
EN). This change order adds 60 calendar days to the contract resulting in
a net zero change to the contract.
Gator Grading and Paving, LLC. 0
01/24/19 Administrative Change Order #2 – Druid Trail Phase (04-0021-PR). This
change order decreases, increases and adds items in accordance with
field conditions resulting in a net zero change to the contract.
Keystone Excavators, Inc. 0
02/05/19 Administrative Change Order #1 & Final – Sherwood Yard Street
Sweeping Facility (11-0058-EN). This change order is for final decreases
and increases to items in accordance with field conditions resulting in a
net increase to the contract.
Kokolakis Contracting, Inc. 51,092.95
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5870
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Council Discussion
Item
In Control: Council Work Session
Agenda Number: 15.1
SUBJECT/RECOMMENDATION:
Multimodal Transportation - Councilmember Polglaze
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5891
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 19.1
SUBJECT/RECOMMENDATION:
Civitan Awareness Month Proclamation -
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5672
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 19.2
SUBJECT/RECOMMENDATION:
Workzone Safety Awareness Week Proclamation
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5992
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 19.3
SUBJECT/RECOMMENDATION:
Neighborly Care - David Iomaka, Executive Director
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#19-5829
Agenda Date: 4/1/2019 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 19.4
SUBJECT/RECOMMENDATION:
Tampa Bay Estuary Update - Ed Sherwood, Director TBEP
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 3/29/2019
2019 Program Update
City of Clearwater
April 4, 2019
Ed Sherwood
Executive Director
1991: TBEP Established
1998: Independent Special District
Mission:Develop and foster partnerships to
implement a science-based, management and
restoration plan for the Tampa Bay estuary
https://indd.adobe.com/view/cf7b3c48-d2b2-4713-921c-c2a0d4466632
Comprehensive Plan Themes
39 Separate Actions; 166 Specific Activities
•Clean Waters & Sediments
•Thriving Habitats &
Abundant Wildlife
•Informed, Engaged &
Responsible Community
3 Core Themes:
Since Oct. 2016, TBEP leveraged
more than $16.2 Million in funding
to implement projects that benefit
Tampa Bay.
Total staff = 6
TBEP leverages Federal, State, Local, Private &
Grant Resources to Implement our CCMP
TBEP sustains success through a multi-
faceted approach to Bay restoration
and funding.
Allowing Us to Pursue Projects that Address Regional
Priorities for Education, Research, Monitoring & Restoration
•Coastal Ocean Acidification
Monitoring
•Dredged Hole Ecosystem
Studies
•Hard Bottom Habitat
Mapping
•Oyster Restoration & Algal
Bloom Mitigation
•Ship Wake Impacts to
Sensitive Shorelines
•Critical Coastal Habitat
Assessment
•Tampa Bay Habitat Master
Plan (Update in 2019)
•Freshwater Wetland
Restoration
•RESTORE Project Funding
•Social Marketing / Behavior
Change Campaigns (SSO-
Private Laterals)
•Tampa Bay Water Atlas
•Bay Soundings On-Line
Journal
•Convene Stakeholder /
Regional Meetings
Active Projects in FY2018-19
Facilitation of the TB Nitrogen Management Consortium
As part of the Tampa Bay Nitrogen
Management Consortium, partners have
implemented more than 470 projects
resulting in 530 tons of nitrogen precluded
from entering Tampa Bay since 1992.
Tampa Bay now supports 41,685 acres
of seagrass.
Exceeding goal & historic 1950’s levels!
•Public-Private Partnership
•Restore America’s Estuaries
•Tampa Bay Estuary Program
•14 Public-Private Contributors: $5.9 Million
•55 Projects funded @ $10K -$200K
•Leveraging an additional $7.9 Million+
•Further Implement TBEP’s CCMP:
•Water Quality Improvement
•Habitat Restoration
•Fish & Wildlife Protection
•Environmental Education & Outreach
•Applied Research
Tampa Bay Environmental Restoration
Fund (TBERF)
Since 2013:
37 Applications
in September 2018
19 Projects funded
in November 2018!
tbep.org/bay_mini-grants.html
Florida Aquarium will
be developing a red
tide exhibit during
World Ocean’s Day in
April 2019.
Give a Day for Tampa Bay!
2018-19 Season Underway
Sep./Dec. 2018: 4 in Manatee Co.
Jan. 2019: Rock Ponds revisit
Mar. 2019: Clam Bayou
Apr. 2019: Stewart Middle School
May 2019: Safety Harbor
Sign Up:
tbep.org -> How you Can Help
THANK YOU!
For your continued support of this
partnership program
www.tbep.org
facebook.com/TampaBayEstuaryProgram
instagram.com/tampabayestuaryprogram
youtube.com/user/TheTBEP
EXTRA SLIDES
Bay Mini-Grant Program Benefits
the Region
Blue Turtle Society
purchased kayaks
and trailer
Kayaks were used at
9 clean-up events
by 57 volunteers
Friends of the Tampa Bay
National Wildlife Refuges
Provided funding for Title 1
student field trips to Fort
DeSoto and Weedon Island
Safety Harbor Restoration
198 volunteers installed
12,733 plants on 2 acres
Since 2013, TBEP has garnered $4.5 Million in public
& private funding to implement projects that
benefit Tampa Bay through TBERF. $7.9 Million+in
additional leveraged/matched funds through TBERF-
funded projects.
The fund is now entering its sixth year.
55 partner projects funded to date at $10K – $200K.
Tampa Bay Environmental Restoration
Fund (TBERF)
$2.6 Million*
FWCC-FWRI researchers identifying
environmental and
physiological cues supporting algal
blooms in Old Tampa
Bay. Also determining
if oysters can suppress
future blooms.
Eckerd College
researchers and students have led the
region in developing
monitoring and analytical techniques
to assess the amount
of microplastics in
Tampa Bay.
TBERF Benefits to the Region
Hard Bottom
Mapping –
mapping of hard
bottom habitats in the Pinellas County Aquatic Preserve.
Woodstork
Pond
Restoration –
removal of invasive plants and replacement with native
plants at The
Shores of Long
Bayou.
Safety Harbor
Shoreline and
Spring
Restoration –Phase 2 expands shoreline restoration, removal of
seawall and
replacement
with living
shoreline.
CCMP Crosswalk
– A technical
assistance tool
for local governments to incorporate CCMP goals into their
comprehensive
plans.
Boyd Hill
Freshwater
Wetland
Restoration –Working with SWFWMD to restore hydrology and
wetlands in
Pinellas County
Tampa Bay Blue
Carbon
Assessment –
Worked with RAE to identify the carbon sequestration value of
estuarine
wetlands in
Tampa Bay
MacDill Air Force
Base Living
Shoreline –
Worked with Tampa Bay Watch to install bagged oyster shell to
encourage
oyster
restoration along
the Interbay
Peninsula