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12/03/2018 - SpecialMonday, December 3, 2018 1:00 PM City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Council Chambers City Council Special Meeting Agenda Special City Council Meeting December 3, 2018City Council Special Meeting Agenda Welcome. We are glad to have you join us. If you wish to address the Council, please complete a Comment Card. Comment Cards are on the right-hand side of the dais by the City Clerk. When recognized, please hand your card to the Clerk, approach the podium and state your name. Persons speaking before the City Council shall be limited to 3 minutes unless otherwise noted under Public Hearings. For other than "Citizens to be heard regarding items not on the Agenda," a spokesperson for a group may speak for 3 minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of 10 minutes. Prior to the item being presented, please obtain the form to designate a spokesperson from the City Clerk. Up to 60 minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using cell phones and electronic devices during the meeting. 1. Call to Order 2. Citizens to be heard re items not on the agenda 3. City Manager Reports 3.1 ID#18-5490 Discuss Imagine Clearwater 4. City Attorney Reports 5. Closing comments by Councilmembers (limited to 3 minutes) 6. Closing Comments by Mayor 7. Adjourn Page 2 City of Clearwater Printed on 12/3/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-5490 Agenda Date: 12/3/2018 Status: City Manager ReportVersion: 1 File Type: Action ItemIn Control: City Council Agenda Number: 3.1 SUBJECT/RECOMMENDATION: Discuss Imagine Clearwater SUMMARY: N/A Page 1 City of Clearwater Printed on 12/3/2018 City of ClearwaterIMAGINE CLEARWATER DESIGNCity Council Workshop(11/29/2018) In Association With:Schuler ShookSiebein AssociatesAguirre Project ResourcesMoffatt & Nichol IntroductionImagine Clearwater Design Meeting Focus• Understand where staff is with Imagine Clearwater’s project implementation, including tasks and decisions that have been completed and those that remain outstanding to move forward with completing the design.• Provide clarity on the staff focus for the design of Imagine Clearwater and the impacts of covered seating and structural support facilities.• Determine the uses that will best support Imagine Clearwater Where we are• Completed Tasks• Preliminary plan design• Active Tasks• Demolition of Harborview Center• Pending Tasks• Community engagement and design of bandshell• Completion of construction design ULI and Imagine ClearwaterWhat was the goal of the ULI study?What is Imagine Clearwater?What is Imagine Clearwater’s role in the quest for Downtown Revitalization? • Draw in residents and visitors to downtown• Catalyze greater activity and investment in downtown• Better connect the waterfront to the rest of ClearwaterHow does Imagine Clearwater achieve these goals?• Anchor waterfront with open space• Give Coachman an active edge (bluff)• Improve Osceola to complement Cleveland• Provide multiple modes of transportation Questions to Consider• Do changes to the plan shift us away from or impact the effectiveness of the strategies provided by Imagine Clearwater?• If they do, how does the changes enhance or detract from the priorities of Imagine Clearwater and the goal of downtown revitalization? Bandshell Impacts and Possible Enhancements Imagine Clearwater Design What do we have now?Do we currently provide World Class Performances?Technical infrastructure• Bandshell• Stage• Seating• SupportExperience• Audience•ArtistActivities• Frequency• Type• Timing What do we have now?•Financial Sustainability•Impacts to Downtown• Visual Impacts• Traffic and Noise• Accessibility Effect of UpgradesHow does the current design improve upon the current venue?Technical infrastructure• Bandshell• Stage• Seating• SupportExperience• Audience•ArtistActivities• Frequency• Type• Timing Effect of Upgrades•Financial Sustainability•Impacts to Downtown• Visual Impacts• Traffic and Noise• Accessibility BANDSHELL FLOORPLANBandshell What Legal Considerations Exist?•Charter•Special Act• Provided that should the land lying north of said line ever cease to be used for public parks and places of recreation only, same shall revert to the State. Special Act RestrictionsSpecial Act RestrictionsEASTERLY LIMITS OF CHAPTER 11050SURVEYED 28’ CONTOUR LINE Comparable VenuesImagine Clearwater Design Comparable Venue – Pritzker Pavilion – Chicago – 11,000 seatsBandshell Comparable Venue – Riveredge Park, Aurora, Illinois – 6,000 seatsBandshell Comparable Venue – Ascend Amphitheatre, Nashville, TN – 6,500 seatsBandshell Comparable Venue – State Bank Amphitheatre – Chastain Park, AtlantaBandshell Comparable Venue – Guthrie Green, Tulsa, OklahomaBandshell Comparable Venue – Kettle House Amphitheatre – Wilma, Montana – 4,250 seatsBandshell Comparable Venue – Live at the Garden! – Memphis Botanical Gardens – 2,100 seatsBandshell Comparable Venue – Miller Outdoor Theatre, Houston, Texas – 6,200 seatsBandshell Comparable Venue – Sarasota National Military Cemetery Amphitheater –Sarasota, FL – 2,800 seats undercoverCovered seating; Covered stageBandshell Comparable Venue – Bo Diddley Plaza – Gainesville, FL – 6,000 seats BandshellAdditional seating provided for special events Comparable Venue – North Beach Bandshell– Miami Beach, FL – 1,600+ seatsBandshell Canopy VisualsImagine Clearwater Design ICMP Concept Preliminary Patron CalculationsICMP Gross Patron Calculations- Standing = 19,374 Persons- Seating = 14,531 Persons- Blanket = 9,697 PersonsICMP Patron SF Standards- Standing = 6 SF/Person- Seating = 8 SF/Person- Blanket = 12 SF/PersonA. 110,340+ SF (2.5 AC+)Prelim. Design Estimated Patron Ranges- Standing = 18,390 Persons- Seating = 13,790 Persons- Blanket = 9,195 PersonsABCA Preliminary Patron Calculations (2,000+ Seated)ICMP Gross Patron Calculations- Standing = 19,374 Persons- Seating = 14,531 Persons- Blanket = 9,697 PersonsICMP Patron SF Standards- Standing = 6 SF/Person- Seating = 8 SF/Person- Blanket = 12 SF/PersonA. 92,340+ SF - 15,390+ Standing- 11,540+ Seated- 7,695+ BlanketsB. 9,000+ SF - 1,125+ SeatedC. 9,000+ SF - 1,125+ SeatedPrelim. Design Estimated Green Area110,340+ SF (2.5 AC+)Prelim. Design Estimated Patron Ranges- Seating/Blanket = 9,945+ Persons- Seating/Standing = 17,640+ PersonsABC Preliminary Patron Calculations (4,000+ Seated)ICMP Gross Patron Calculations- Standing = 19,374 Persons- Seating = 14,531 Persons- Blanket = 9,697 PersonsICMP Patron SF Standards- Standing = 6 SF/Person- Seating = 8 SF/Person- Blanket = 12 SF/PersonA. 74,340+ SF - 12,390+ Standing- 9,290+ Seated- 6,195+ BlanketsB. 9,000+ SF - 1,125+ SeatedC. 9,000+ SF - 1,125+ SeatedD. 18,000+ SF - 2,250+ SeatedPrelim. Design Estimated Green Area110,340+ SF (2.5 AC+)Prelim. Design Estimated Patron Ranges- Seating/Blanket = 10,695+ Persons- Seating/Standing = 16,890+ PersonsABCD View 3– without Seating CanopyBandshell View 3– with Seating CanopyBandshell View 3– with Seating CanopyBandshell During the two open house events in August staff surveyed the participants about the plan that was provided to Council in October. The majority of those responding expressed that they felt the design was consistent with the Master Plan.The business community has focused on the desire for economic study to ensure financial sustainability and other economic impact. Stakeholders Ruth Eckerd Hall• Would like to do around thirty shows• Believes that covering the patrons is key• Believes that having a permanent back of house is key and that the spaces need to be multi-use Clearwater Jazz Holiday• Wants the ability to expand the number of patrons• Wants to maintain or enhance the experience for their patrons• Would like to minimize the impact to their annual eventIndustry ICD Validation PlanGreenOsceola Ave Drew St Cleveland St Pierce StLakeBluff Walk SouthBluff Walk NorthCoachmanGardenCivic Gateway Path Forward• Staff recommends that it pursue a work order which supports completion of design based on the preliminary design brought forth in October. In addition staff will begin a public engagement process surrounding the architecture of the bandshell • Barring a desire to do so, staff requests that City Council amend the strategies and/or priorities of Imagine Clearwater to more provide a clear direction to staff. This will result in a revisiting of the preliminary plans with adjustments focused on the new strategies and/or goals. 1 Micah Maxwell Assistant City Manager City of Clearwater 11/30/2018 Mayor and Council, At the October discussion about Imagine Clearwater we brought forward a preliminary design that included a bandshell footprint that was minimal in nature and did not include an area that would cover temporary seating to be placed in the green or amenities within the bandshell structure itself. This approach was met with resistance at the meeting and resulted in a conversation that centered around the size and scope of the bandshell, frequency of events, and the financial sustainability of the bandshell. As a result we scheduled a special meeting to have a deeper conversation about some of those elements, however I believe that prior to digging deeper, staff needs to provide City Council with some perspective of why we implemented the plan in the way we did so that we can ensure we are aligned with Council in how we move forward with implementation in the future, and to do so, we need to go back to what Imagine Clearwater is. Imagine Clearwater is one of the tools meant to help us achieve an overall goal provided to us in ULI, the revitalization of Downtown Clearwater. Its focus was on three priorities: 1. Draw in residents and visitors to downtown 2. Catalyze Greater Activity and Investment in downtown 3. Better Connect the waterfront to the rest of Clearwater But it is just one of the tools from the ULI study. ULI identified several other steps meant to come before and after Imagine Clearwater but all building on each other with the common goal of downtown revitalization. Things like the North Marina Master Plan, the ferry connection to the beach, and changes to our downtown plan. 2 What Imagine Clearwater really is, is a roadmap that provides us strategies meant to provide the best path to downtown revitalization. Specifically, the strategies that Imagine lays out are to: 1. Anchor waterfront with open space 2. Give Coachman an active edge (bluff) 3. Improve Osceola to complement Cleveland 4. Provide multiple modes of transportation Like many roadmaps, there is typically more than one pathway to achieving the end game, but the master plan lays out the best path forward for us. And when presented with a path different from the one Imagine lays out, it is incumbent upon us understand the impact shifting on the strategies of imagine and the priorities they support. One such choice that the staff was faced with, and which now confronts Council relates to the size and scope of the bandshell within the green. The goal of this document is to provide Council with the staff perspective on why we believe the smaller scale bandshell without covered seating remains the most appropriate path. There are two strategies that are most effected by the change, and so staff has attempted to clearly identify what these strategies mean to us as we implement them, what we believe the purpose of each is, and our reasoning for why we felt that the smaller footprint was the best approach to achieving downtown revitalization. Strategy #1 – Anchor waterfront with open space Definition – Our vision of “open space with the ability to anchor the waterfront” is a large open area without obstructions which includes a versatile set of amenities on the edges of the space that support year round use, a view of the water, that supports varying types of events from large to small, and is programmed enough to draw interest in the space, but is more often than not available for visitors to create their own experiences. Purpose – We believe that the best way to support revitalization of downtown is the provision of a space that is open, accessible, and active because it provides an opportunity that is consistent and an experience that is versatile and unique from 3 individual to individual. The open space is meant to be an attractor for people to not just visit Downtown Clearwater, but make it their home, and to do so we need to build a diversity set of amenities to attract them. Reasoning – Staff’s opinion is that basing decisions about “The Green” on covered seating and structural back of house facilities shifts the anchor for the waterfront from open space to a music venue. We want residents to be engaged with the park 365 days a year, and creating that type of park dependency means training people to use the park every day. When we Are limiting access to the park for 50 to 150 days per year, that consistency is lost, and the multiple amenities made available in the park are lost. While we will likely attract concert goers to the area, they are sporadic users whose purpose is not to visit and experience downtown, but to attend a concert. We are focused on visitors and residents who want to make downtown their home, and if not their home, their second home. Strategy #2 – Give Coachman an active edge (bluff) Definition – Our vision of “Give Coachman and Active Edge” is retail, cultural, and residential uses on the Bluff that maximize activity along the edge of the park and the edge of the downtown core. Purpose – To provide active uses along the bluff that will serve to introduce people to the park and its many amenities, attract visitors to the area or from other neighborhoods to come back for future visits, attract permanent residents to live in the most active area of our downtown, and most importantly to act as a conduit between the waterfront and downtown rather than a wall between them, creating a symbiotic relationship between the waterfront, the bluff and downtown. Reasoning – It is staff’s opinion that an increased structural footprint and elevations, along with increased programming in “the green” will significantly hinder the ability of the City to activate the bluff by limiting view corridors and creating programming that neither welcomes, nor is conducive to the mixed-use development. Additionally, the venue will severely limit residential opportunities, 4 especially along the bluff and Osceola, which are our main targets for private investment in downtown and the link between the waterfront and the downtown core. Downtown is desperately in need of people who want to live, work, and play in downtown, which in turn provides the population needed to sustain businesses and drive demand for residential uses. Citizen Comment Card Name: h 1 Address: o fn ( (X.;.4 City C rLvAte 1- Zip. 75 Telephone Number: 7 2.7 S / ! - 3 80 Email Address: Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak - What is your position on the item? For Against Citizen Comment Card Name: 77) 0 -3.1006111 h IAddress:3 "`w City: n.efor- W Zip: Telephone Number: Liu G 7 —' VCU V Email Address O -0-1[l r* Speaking under citizens to be heard re items not on the agenda? ocrV Agenda item(s) to which you wish to speak - What is your position on the item? For Against Citizen Comment Card Name: 13 /L,ZTh `dn`v 6 nom' Address: gC crt City: C`' l-1 (47 -EA Telephone Number: ! 7 78-‘ D N Email Address: ,6/444;70 1Sa.(X l,uAN, % r Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak. 1-.E;(4)Q ) 79-F What is your position on the item? For Against Citizen Comment Card Name: r''P aLC Address: &Ai " l PT s)t ' City: L- 4 4 -- Zip: J %ST Telephone Number: 7Z7 -6 4tZ T 7SL Email Address: NI iCJb y vU ` vg %el Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak- 444r t.4- GGg¢xu%r n - What is your position on the item? 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