03/04/2019 Council Work Session Meeting Minutes March 4, 2019
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
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Meeting Minutes
Monday, March 4, 2019
9:00 AM
Council Chambers - Main Library
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes March 4, 2019
Roll Call
Present 5 - Mayor George N. Cretekos, Councilmember Bob Cundiff,
Councilmember David Allbritton, Councilmember Hoyt Hamilton, and
Councilmember Jay Polglaze
Also Present— Jill Silverboard — Deputy City Manager, Dick Hull — Assistant City
Attorney, Rosemarie Call — City Clerk, and Nicole Sprague —
Official Records and Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 9:00 a.m. in Council Chambers at the
Main Library.
2. Presentations — Given.
2. 1 Police Oaths
The City Clerk administered the Oath of Office to Police Officers Thomas
Bracalento, Brett Faulk and John Horning.
3. Finance
3.1 Approve the purchase of Excess property insurance, including Bridges, Boiler and
Machinery and Terrorism coverages, from April 1, 2019 to April 1, 2020, at the level of
insurance provided for in this agenda item, at an amount not to exceed $1,800,000 and at
the property rate of$0.2520 per $100 of values through April 1, 2020, and authorize the
appropriate officials to execute same. (consent)
The Risk Management Division requested Arthur J. Gallagher and Co. to obtain
quotes for the property insurance program expiring April 1, 2019. After a review
of the quotes received, we request renewal of our current coverage with
American International Group, Inc. (AIG).
The City is in the last year of a 3-year locked-in rate agreement. As a result, the
City avoided the 10 - 20% premium increases affecting this market.
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Council Work Session Meeting Minutes March 4, 2019
Current coverages remain unchanged, which include $100 million for
Windstorm or Hail, $60 million flood insurance on an aggregate basis, and $100
million in Boiler and Machinery Coverage. Staff is proposing an increase of the
Named Storm limit from $60 million to $75 million, for an additional premium of
$100,261, since the price is cost effective and helps accommodate the
increase in our total property values. The self-insured retention (SIR) will remain
at $100,000 per occurrence, with a 5% SIR for named storms up to the
maximum deductible of$5 million.
The City currently has a stand-alone policy through Zurich renewed last year to
insure three city bridges: Sand Key Bridge, Mandalay Channel pedestrian bridge
and the McMullen Booth pedestrian overpass. The bridge policy has a
self-insured retention (SIR) of$100,000 per occurrence, with a $500,000 SIR for
named storms, and provides an additional $47 million of aggregate
windstorm/flood/terrorism capacity which would otherwise be applied to the
$100 million limit for the City's property insurance program. The City is in the
last year of this policy with a locked in rate, with the third installment due at
$56,922, and request renewal.
The renewal maintains the current coverage for "Terrorism - Property &
Liability" coverage limits at $25 million for property damage and $10 million for
liability. The program also provides Nuclear, Biological, Chemical & Radioactive
Terrorism coverage with limits of$3 million.
Total premiums for this renewal are estimated to be $1,755,615, which
represents an increase of 12% from last year's premium. This is a result of the
trending of our property values of 3.45%, addition of newly constructed facilities,
and the proposed purchase of the increase in Named Storm limit. Staff
recommends adding a contingency to a not-to-exceed amount of$1,800,000.
Risk Management believes these recommended coverages will continue to
cover the City's property risks at levels and rates which represent a reasonable
insurance program for the City.
APPROPRIATION CODE AND AMOUNT: 5907590-545100 Amount of
$1,800,000
In response to a question, Risk Manager Rick Osorio said the Harborview
Center will be removed from the policy this year. City Hall will be removed
from the policy when the fate of the building is determined.
4. Gas System
4.1 Increase Purchase Order 900078, in the amount of$1,000,000, with JW Harris
Contractors to provide the installation of natural gas mains and service lines and
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authorize the appropriate officials to execute same. (consent)
JW Harris Contractors, Inc., located at 3448 Crystal Springs Rd, Zephyrhills,
FL, has been working with Clearwater Gas System (CGS) with excellent
results. JW Harris is our primary contractor and due to an increase in
construction primarily in Pasco County additional funds are needed to meet the
construction demands through March 2019.
CGS has issued a new construction bid in February 2019 for council approval
effective April 1, 2019. This new bid will be structured to meet CGS's annual
construction needs.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement projects 96378, Pasco New Mains
and Service Lines and 96377, Pinellas New Mains & Service lines to fund this
contract.
In response to a question, Gas System Assistant Director Brian Langille said
the item before Council is a construction cost associated with placing new
lines in the ground to bring new customers online.
4.2 Ratify and Confirm an increase to Contract Number 900075 with Heath Consultants, Inc.,
in the amount of$100,000, to provide natural gas line locating services and authorize the
appropriate officials to execute same.
Heath Consultants, INC, is currently providing Natural Gas Distribution Main and
Service Line Locating Services. This contract award was originally approved by
the City Council in April 7, 2016, in the annual amount of$400,000. On
December 5, 2018, an increase of$40,000 (10%)was requested and approved
by Acting City Manager Jill Silverboard. This ratify and confirm request is to
approve an increase of$100,000 (23%), which was approved by the City
Manager on February 14, 2019, for a revised annual amount of$540,000. This
increase was necessary to maintain continuity in the services from Heath
Consultants.
The final annual term of Heath contract number 900075 is set to expire March
31, 2019. Per State Law CGS is obligated to locate our gas mains and service
lines. When Sunshine One Call receives a call from an excavator that intends
to excavate near our infrastructure we receive a ticket. During 2018 the number
of tickets generated by Sunshine One Call jumped 8.5% and the number of
projects we are required to monitor and locate upon request jumped 68.9%.
This is due to the increased number of road construction projects and housing
developments that are active in our service territory. For these reasons the
additional $100,000 was requested to continuing paying our contractor.
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The new bid award for locating services is scheduled for consideration at the
March 18, 2019 Council work session.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in 4232066-530300 ($70,000) - Pinellas Gas
Maintenance and 4232173-530300 ($30,000) - Pasco Gas Maintenance.
In response to questions, Clearwater Gas System Managing Director Chuck
Warrington said the expenditures include costs related to locating CGS lines
when other contractors are working in an area of the CGS'lines. Line
location is initiated by placing a call with 8-1-1, CGS receives a ticket to
maintain the line markers while construction is underway. Gas System
Assistant Director Brian Langille said the State requires that all utilities locate
their lines in the area prior to construction. Deputy City Manager Jill
Silverboard said Florida Statutes placed the onus of the cost to locating the
lines on the utilities.
4.3 Accept a Natural Gas Easement over, under, across and through a portion of property
conveyed by Murat Gultepe, whose principal address is 1983 Belleair Road, Belleair, FL,
given in consideration of receipt of$1.00 and the benefits to be derived therefrom.
(consent)
Murat Gultepe (Grantor) has granted a five-foot wide natural gas easement, on
property located along the south side of Belleair Road in Belleair, just east of
Oak Lane (Parcel ID# 25-29-15-70200-200-0201), for the installation of a natural
gas main and service line. This service line will serve 1983 Belleair Road, a
residential customer.
The easement grant is sufficient for the City to maintain and replace its facilities
as necessary in perpetuity, or until such time as the City determines to abandon
its use.
4.4 Accept a Natural Gas Easement over, under, across and through a portion of property
conveyed by Tarpon Springs Housing Authority, a public body corporate and politic
established pursuant of Chapter 421 of the Florida Statutes whose principal address is
500 S. Walton Avenue, Tarpon Springs, FL, 34689 given in consideration of receipt of
$1.00 and the benefits to be derived therefrom. (consent)
Tarpon Springs Housing Authority (Grantor) has granted a five-foot wide natural
gas easement, on property located perpendicular to the south side of Mango
Street in Tarpon Springs, along Fletcher Avenue (Parcel ID#
18-27-16-47520-000-0001), for the installation of a natural gas main and
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Council Work Session Meeting Minutes March 4, 2019
appurtenant facilities. This gas main will serve Lake Butler Heights.
The easement grant is sufficient for the City to maintain and replace its facilities
as necessary in perpetuity, or until such time as the City determines to abandon
its use.
4.5 Approve a Utility Work by Highway Contractor Agreement with the Florida Department of
Transportation, in the amount of$183,755, to remove natural gas mains along State
Road 52, from the Suncoast Parkway to US Highway 41, and authorize the appropriate
officials to execute same. (consent)
The Florida Department of Transportation (FDOT) has a project (FPN:
256323-1-52-02) to widen/improve State Road 52 (Schrader Highway) From
West of Suncoast Parkway to East of US 41 including roadway, sidewalk, other
improvements, and utilities to include those existing Clearwater Gas facilities
which conflict with the design.
Under the Utility Work by Highway Contractor Agreement (UWHCA), the State
of Florida's Department of Transportation general contractor will perform the
removal of existing natural gas mains. Having the State of Florida's Department
of Transportation general contractor remove the natural gas mains allows for
work to be done in a timely manner and releases Clearwater Gas System from
penalty payments.
APPROPRIATION CODE AND AMOUNT:
Funding for this agreement is available in capital project 323-7323-96376 -
Pasco New Mains and Service Lines.
In response to a question, Gas System Assistant Director Brian Langille said
CGS will have to pay to relocate the lines. CGS Managing Director Chuck
Warrington said the City's lines are located within the State's right-of-way.
5. Parks and Recreation
5.1 Approve the First Amendment to the Non-Exclusive License Agreement between Sand
Runners, LLC (Licensee) and the City of Clearwater (City) and authorize appropriate
officials to execute same. (consent)
The City of Clearwater and Sand Runners, LLC entered into a Non-Exclusive
License Agreement on February 21, 2019.
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This Agreement granted the Licensee permission to provide, install, and operate
a beach gear valet service at Beach Parking Lot#36.
This Amendment allows the Licensee to use one beach wheelchair to transport
beachgoers from the parking lot to the beach at no charge. This additional
service rendered will provide a benefit to the public.
6. Police Department
6.1 Authorize a purchase from Lou's Police Distributors, Inc., of Hialeah, Florida, for 285
Glock Model 45 9mm handguns and associated equipment in the amount of$96,942.00,
pursuant to City Code Sections 2.564(1)(e) Exceptions to Bid and 2.622 Surplus
Personal Property and authorize the appropriate officials to execute same. (consent)
The Police Department purchased its current firearm model (Smith and
Wesson, Military and Police, .40 caliber) in 2006. In 2011, the Police
Department received an updated version of the same firearm, which has been
in use since that time. Five years is the average duty life of standard police
weapons before safety and maintenance problems begin to occur and the
Department has begun to experience such issues with our current model
firearm.
In August 2018, the Police Department formulated an employee-based
committee to evaluate a prospective replacement firearm. The committee
initially evaluated nine models of firearms, which included both 9mm and .40
caliber firearms. As a result of several months of critique, which involved
evaluation of these firearms in a variety of conditions (water, sand, mud, etc.),
the committee made a recommendation in January 2019 that the Department
transition to the Glock 45 9mm handgun.
The direct price of a Glock 45 pistol is $428.50. Lou's Police Distributors has
offered a trade-in value on the Department's current weapon (in their current
condition) of$290 per unit. Of the firearms dealers contacted, Lou's has
submitted the most competitive pricing with trade-in allowance for this
purchase.
In accordance with City Code 2.622 Surplus Personal Property, the Police
Department requests to declare as surplus and authorize the trade-in of its 300
Smith and Wesson, .40 caliber handguns, to help offset the cost of new
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firearms. It is anticipated these trade-in weapons will be refurbished and re-sold
to authorized purchasers.
The Police Department seeks to purchase 285 firearms, and 260 associated
Nightstick Compact Weapon Lights and compatible Safariland holsters. The
lighting system and holster are functionally similar to our existing equipment.
Glock offers a limited lifetime warranty in relation to law enforcement firearms.
All Officers will be required to attend, at a minimum, eight hours of firearms
training with the before they are deployed in the field.
APPROPRIATION CODE AND AMOUNT:
The Department anticipated this purchase and has funding available, in the
amount of$96,942, through P1802 - Police Equipment Replacement.
In response to questions, Police Chief Daniel Slaughter said the Tahoes are
assigned to the beach and suffered salt corrosion. He said the vehicles
would be moved off the same.
6.2 Authorize General Services to make modifications to the previously approved 2018/2019
Vehicle Replacement List, replacing three vehicles which had been previously authorized
for disposal. (consent)
General Services presented the 2018/2019 Vehicle Replacement List to Council
for approval in a previous agenda item. The 2018/2019 Vehicle Replacement
List included the following vehicles:
G3935, Year: 2013, Make: Chevrolet Tahoe, Current Mileage: 60,972
G3936, Year: 2013, Make: Chevrolet Tahoe, Current Mileage: 44,534
G3927, Year: 2013, Make: Chevrolet Tahoe, Current Mileage: 62,657
The Police Department is requesting authorization to withdraw these three
vehicles, which had been previously authorized for disposal. General Services
has inspected each vehicle and determined each is in satisfactory condition for
continued service.
In replacement of these three vehicles, the Police Department is requesting
authorization to dispose of the following vehicles within the 2018/2019 Vehicle
Replacement List:
G3577, Year: 2009, Make: Ford Crown Victoria, Current Mileage: 86,622
G3808, Year: 2011, Make: Ford Crown Victoria, Current Mileage: 98,000
G3580, Year: 2009, Make: Ford Crown Victoria, Current Mileage: 83,300
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In addition to the significantly higher mileage of these vehicles (baseline for end
of life of Police Department vehicles is approximately 85,000 miles), each has
incurred significant repair cost over their service life, which makes continued
usage impractical.
7. Engineering
7.1 Approve Change Order 3 to Keystone Excavators, Inc. of Oldsmar, Florida, for Druid Trail
Phase IV (04-0021-PR), extending the contract duration 200 calendar days and authorize
the appropriate officials to execute same. (consent)
Druid Trail Phase IV consists of construction of a pedestrian and bicycle trail to
connect The Duke Energy Trail with existing Druid Trail which now terminates
at Glen Oaks Park. Phase IV provides trail connection with the Pinellas County
trail network. Additionally, this project will provide intersection improvements
along Druid Road.
January 19, 2017, City Council approved a Local Agency Program (LAP)
agreement between the City of Clearwater and Florida Department of
Transportation (FDOT) for Druid Trail Phase IV from South Evergreen Avenue
to Duke Energy Trail in the amount of$2,223,803.
May 4, 2017, City Council approved amendment 1 to increase FDOT funding to
$2,291,784 and extend the LAP agreement through October 31, 2018.
December 7, 2017, City Council approved a construction contract to Keystone
Excavators Inc. of Oldsmar, Florida in the amount of$3,126,188.51 for Druid
Trail Phase IV (04-0021-PR).
July 30, 2018, City Manager approved Administrative Change Order 1 with a net
zero increase to substitute asphalt with concrete trail due to utility conflicts.
January 30, 2019, City Manager approved Administrative Change Order 2 with a
net zero increase to substitute asphalt for concrete for additional utility conflicts.
October 20, 2018, it was mutually agreed upon with city staff and Keystone
Excavators, Inc. that demobilization of efforts was to occur, placing the
construction on hold. Delays in private utility relocation efforts were the sole
cause for the inability to complete the construction of the project within the
contract time.
Change order 3 will allow Keystone Excavators, Inc. to mobilize and complete
the construction within 200 calendar days from issuance of Notice to proceed.
7.2 Approve the second Amendment to Southwest Florida Water Management District
(SWFWMD) Cooperative Funding Agreement (N632) for Hillcrest Bypass Culvert
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(13-0042-EN) extending the expiration date and authorize the appropriate officials to
execute same. (consent)
The Hillcrest Avenue Bypass culvert project is identified as Project 4a in the
Stevenson Creek Watershed Management Plan, which was prepared by the
City of Clearwater with SWFWMD's cooperative funding and participation.
Water quality treatment for the stormwater runoff generated in this
sub-watershed is now being provided within the Glen Oaks Stormwater Park,
constructed in 2007, also with cooperative funding from SWFWMD.
Glen Oaks Park was constructed in anticipation of future upstream flood
protection projects including Hillcrest Avenue Bypass.
This project will provide flood relief for 36 homes adjacent to the Creek between
Jeffords Street and Bellevue Boulevard. All 36 homes would be removed from
the 100-year floodplain.
The Construction of this project includes installation of 1,900 linear feet of 6.5 ft.
by 11 ft. box culvert from Browning Street to the upstream end of Linn Lake and
a high-flow diversion weir that will allow low flows to remain within the existing
channel.
February 5, 2015, City Council approved Cooperative Funding Agreement N632
up to 50% of design and construction costs, a maximum of$1,950,000.
August 16, 2017, City Council approved Amendment 1 to Southwest Florida
Water Management District (SWFWMD) Cooperative Funding Agreement
(N632) for Hillcrest Bypass Culvert (13-0042-EN) extending the expiration date
through October 31, 2019 due to considerable redesign and easement
acquisition processes.
Amendment 2 extends the expiration of the SWFWMD agreement to August 31,
2020.
7.3 Approve Change Order 2 to Steve's Excavating and Paving, of Clearwater, FL, for the
Druid Road Allen's Creek Stormwater Improvements (11-0044-EN) in the amount of
$661,570.06 and a time extension of 420 days; approve amendment two of Cooperative
Funding Agreement (N720) with Southwest Florida Water Management District
(SWFWMD), extending the expiration; and authorize the appropriate officials to execute
same. (consent)
December 3, 2015, City Council awarded a construction contract to Steve's
Excavating and Paving in the amount of$2,825,423.59 for the Druid Road
Allen's Creek Stormwater Improvements (11-0044-EN) and approved a
Cooperative Funding Agreement (N270) with SWFWMD for $88,000.
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Council Work Session Meeting Minutes March 4, 2019
October 19,2017, City Council approved Change Order 1 providing for
implementation of design changes due to unanticipated land ownership
discrepancies and utility conflicts; and Amendment One for SWFWMD
agreement extending through March 30, 2019.
Steve's Excavating and Paving was unable to complete work by the contract
expiration date due to delays in the relocation of private utilities. Change Order 2
incorporates delay costs and a time extension of 420 days from the issuance of
the Notice to Proceed.
Amendment 2 of the Cooperative Funding Agreement (N720) with SWFWMD
extends the expiration through March 30,2020.
APPROPRIATION CODE AND AMOUNT:
ENST180002-CONS-CNSTRC $661,570.06
A midyear budget amendment will transfer $800,000 from Capital Improvement
project ENST180006, Alligator Creek, to ENST180006, Allens Creek
Improvement, to fund the change order and other project expenses.
In response to questions, Senior Engineer Roger Johnson said the work will
take place on Druid Road, from Arcturas Avenue to Hercules Avenue and
from Druid Road to Gulf to Bay Boulevard. Since the bid took place in 2015,
the contractor is allowed to increase the proposed cost.
7.4 Approve Engineer of Record (EOR) Supplemental 2 Work Order to Jones Edmunds and
Associates Inc., of Tampa, Florida, in the amount of$54,340 for Alligator Creek FEMA
MT-2 Application Project (15-0016-EN) and authorize the appropriate officials to execute
same. (consent)
On May 14, 2015, the City Manager approved the initial work order in the amount
of$71,849 for preparing and submitting the Alligator Creek FEMA MT-2
Application to request a Letter of Map Revision (LOMR).
On January 27, 2017, the City Manager approved supplemental one work order
providing 500-Year Floodplain Mapping and evaluating the floodway. in the
amount of$7,184.
Supplemental 2 work order is for Alligator Creek website development,
responding to FEMA's Request for Additional Information, and updates to the
existing ICPR watershed model reflecting recent changes in the watershed.
The updated maps will be submitted to FEMA to be included in the regulated
floodplain. The total work order value is $133,373.
The project is anticipated to be completed in 4 months from notice to proceed.
APPROPRIATION CODE AND AMOUNT:
ENST180006-DSGN-PROSVC $54,340
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Council Work Session Meeting Minutes March 4, 2019
Funding is available in Capital Improvement Project ENST180006, Alligator
Creek, to fund the work order.
7.5 Approve the request from the owner of property addressed as 601 Mandalay Ave. to
vacate a 15-foot-wide platted alley lying within Block A, Replat of Part of Mandalay Unit
No. 5, as recorded in Plat Book 21, Page 13 of the Public Records of Pinellas County,
Florida, and pass Ordinance 9246-19 on first reading. (VAC2019-06)
The property owner of 601 Mandalay Ave and 40 Bay Esplanade (Property
Owner), Clearwater has requested that the City vacate a 15-foot wide alley that
runs between Bay Esplanade and Juanita Way.
The purpose of this vacation will be to allow commercial development of a
Chase Bank on the owner's property.
The two additional property owners abutting the alley and all city departments
have reviewed this alley vacation and have no objection.
The City of Clearwater will retain a Utility Easement on the entire portion to be
vacated, to support existing and future facilities. In addition, the vacation is
subject to and conditioned upon the Property Owner granting individual
easements to Duke Energy Florida, Inc., Bright House Networks, LLC, Verizon
Florida, Inc., and Knology of Central Florida (WOW!) as may be requested by
said providers, the location and terms of which are satisfactory to said
providers.
7.6 Accept a Drainage and Utility Easement from the property owner at 26996 US Hwy19 N,
to the City of Clearwater, granting an easement over, under, across and through a portion
of land lying in the Southwest 1/4 of Section 30, Township 28 South, Range 16 E Pinellas
County FL, as more particularly described in Exhibit A. (consent)
The property owner at 26996 US 19 N grants the City of Clearwater a Drainage
& Utility Easement to support city maintained and operated utilities that will be
relocated to the easement location as the site is developed for a new BJ's
Wholesale Gas Station.
Item pulled.
7.7 Approve the request from the owner of property addressed 26996 US Hwy 19 N. to
vacate a portion of a Drainage and Utility Easement as recorded in Official Records
Book 4398, Page 362 of the Public Records of Pinellas County, Florida, and pass
Ordinance 9247-19 on first reading. (VAC2019-04)
The property owner of 26996 US Hwy 19 N (Property Owner), Clearwater has
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requested that the City vacate a portion of a Drainage and Utility easement.
The purpose of this vacation will be to allow commercial development of a BJ's
Wholesale Gas Station on the property.
City stakeholders have reviewed the Drainage and Utility Easement Vacation
request and have no objection.
The property owner will grant a new Drainage and Utility Easement to the City at
a different location on the property and will pay all costs to relocate utilities.
Staff pulled item.
The City Clerk said the item will remain on the agenda since it was
advertised, Council will take no action but allow public comment.
7.8 Approve the Locally Funded Agreement with the State of Florida Department of
Transportation (FDOT) in the amount of$130,000 for the design of four regional
stormwater outfalls crossing underneath ALT US 19/SR 595 between Sunnydale Drive to
Marine Street and authorize the appropriate officials to execute same. (consent)
Florida Department of Transportation is currently in early design phase of the
project known as Alt US 19/SR 595 From Mohawk St to N of Tiden St/Skinner
Blvd.
While the project's main objective is to mill and resurface Alt US 19, FDOT and
the City's Engineering Department has determined that it would be in the best
interest of the general public to address existing drainage problems along the
corridor in addition to plan for the City's future upstream drainage system
connection.
The proposed four regional stormwater outfalls crossing underneath Alt US 19
are located at Sunnydale Drive, Sedeeva Street, Charles Street, and Marine
Street.
The agreed design cost split ratio is 50/50 with the City's estimated design
portion is $65,000, which is subject to change as the design progresses.
FDOT will hire a qualified engineer to design and obtain necessary permits for
the project.
The design is anticipated to be completed by mid-2020.
City will provide temporary construction easements for the contractor to install
these outfalls.
The portions of the infrastructures that is constructed within the City's
right-of-way or land will be maintained by the Stormwater Maintenance
Department.
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A separate Locally Funded Agreement for the construction with an agreed cost
split ratio of 50/50 will be presented to Council for approval when the design has
been completed.
APPROPRIATION CODE AND AMOUNT:
ENST180004-DSGN-PROSVC $65,000
Funds are available in capital improvement project ENST180004, Stevenson
Creek, to fund this contract.
In response to questions, Engineering Manager Elliot Shoberg said the
contractor typically tears up the roadway. There will be detour through the
neighborhood.
It was suggested that the project be scheduled when traffic is not at its peak.
8. Information Technology
8.1 Approve a contract (blanket purchase order) in the amount of$2,595,000, awarding RFP
17-19 to Precision Contracting Services, Inc., for the installation of new, and maintenance
of existing, conduit and fiber optic cabling for a 5-year period from March 1, 2019 through
February 28, 2024 and authorize the appropriate officials to execute same. (consent)
Precision Contracting Services, Inc. (PCS) was the only responsive bidder on
RFP 17-19, Fiber Optic Cable Installation, Conduit Boring and Fiber
Maintenance Services. PCS will install or replace fiber optic conduit and
cabling to 9 locations across the City and provide on-going maintenance and
emergency repair services for the period of March 2019 through February 2024.
Of the total authorized amount, approximately $1,975,000 is scheduled for
installation of new infrastructure, $500,000 ($100,000 per year for the 5-year
term) is scheduled for maintenance, repair and relocations, and $120,000 is
contingency (-5%) for total project contingency.
Maintenance services will also include mapping for existing and new
infrastructure as necessary for the accurate location and inventory of city
owned fiber infrastructure.
This work will extend the City's existing private fiber network and create
redundancy in the network to improve the level of service and reliability of data
and voice connectivity to city facilities.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted in projects 315-94729, Citywide Connectivity Infrastructure,
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Council Work Session Meeting Minutes March 4, 2019
and 315-94888, City EOC and Disaster Recovery Expansion to fund this
project, and additional funds will be included in future budgets form the on-going
maintenance and emergency repair needs over the next five years.
9. Official Records and Legislative Services
9.1 Reappoint Kelly McLeay to the Library Board with a term to expire February 28, 2023.
(consent)
APPOINTMENT WORKSHEET
BOARD: Library Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
STAFF LIAISON: Library Director
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
CHAIRPERSON: David Loyd
MEETING DATES: Quarterly (1st Thursday of the month - Feb., May, Aug.,
Nov.)
PLACE: Main Library
APPTS. NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH WILL
BE EXPIRING AND NOW REQUIRES REAPPOINTMENT:
1. Kelly McLeay - 1545 Drew St., 33755 - Registered Nurse
Original Appointment: 9/6/18
Interested in Reappointment: Yes
(currently filling an unexpired term to expire 2/28/19)
AT THIS TIME THERE ARE NO OTHER NOMINEES ON FILE
Zip codes of current members on board:
1 at 33755
1 at 33756
1 at 33759
1 at 33763
1 at 33765
2 at 33767
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9.2 Appoint two members to the Community Development Board with terms to expire
February 28, 2023.
APPOINTMENT WORKSHEET
BOARD: Community Development Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Yes
RESIDENCY REQUIREMENT: City of Clearwater
MEMBERS: 7 & 1 alternate
CHAIRPERSON: Michael Boutzoukas
MEETING DATES: 3rd Tues., 1:00 p.m.
PLACE: Main Library APPTS. NEEDED: 2
SPECIAL QUALIFICATIONS: Board shall include members qualified and
experienced in the fields of architecture, planning, landscape architecture,
engineering, construction, planning & land use law and real estate
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH
EXPIRE AND NOW REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM
OR REPLACEMENT BY A NEW APPOINTEE:
1. Christopher Anuszkiewicz - 1007 Mandalay Ave., 33767 - Landscape Architect
Original Appointment: 2/19/15
(0 absences in the last year)
Interested in Reappointment: Yes (currently serving 1st term to expire 2/28/19)
2. Mary A. Lau -215 Windward Passage, 33767 -Attorney/Mediator/Arbitrator
Original Appointment: 2/19/15
(1 absence in the last year)
Interested in Reappointment: Yes (currently serving 1st term to expire 2/28/19)
THE FOLLOWING NAMES ARE ALSO BEING SUBMITTED FOR
CONSIDERATION TO
FILL THE ABOVE VACANCIES:
1. Chelsea Allison - 309 Lebeau St., 33755 - Sales
2. David Jaye - 2856 Shady Oak Court, 33761 - Real Estate
3. Peter Kohut -240 Windward Passage Unit 105, 33767 - Civil Engineer
4. Bruce Rector - 800 South Gulfview Blvd. Apt. 901, 33767 -Attorney
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Council Work Session Meeting Minutes March 4, 2019
Zip codes of current members: 1 at 33755, 1 at 33759, 1 at 33761, 2 at 33764 and
3 at 33767
Current Categories:
1 Administrative Specialist/Asst. Professor
2 Architects
2 Attorneys
2 Civil Engineers
1 Real Estate Broker
10. Legal
10.1Authorize hiring the law firm of Manson Bolves Donaldson Varn as outside counsel to
provide expertise as it relates to water law/submerged lands and act as liaison to the
FDEP and other parties as may be necessary to assist in clearing any cloud on title of the
lands being developed under the Seminole Street Boat Ramp - North Marina District
Improvements Project, approve a Legal Services Agreement for an amount not to exceed
$50,000.00 and authorize appropriate officials to execute same. (consent)
In 1967, the City of Clearwater received a Land and Water Conservation Fund
Project grant from the State of Florida, Florida Outdoor Recreational
Development Council to develop what is now known as the Seminole Street
Boat Ramps. The original development included, among other things, boat
launching ramps, car and trailer parking facilities, and a concrete bulkhead. The
area is now being re-developed as the Seminole Street Boat Ramp - North
Marina District Improvements Project.
As a precursor to moving forward with the Project, city staff will work with
outside counsel to clear title to certain portions of the subject lands filled in the
course of the original project.
Outside Counsel will provide its expertise in the area of water law and act as a
liaison to the Florida Department of Environmental Protection and any other
party necessary in order to clear title to the lands.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 0109600-530100, to fund this contract
In response to questions, Assistant City Attorney Laura Mahony said the City
received a quit claim deed for the northwest portion, from the water and
inland navigation district recently. The City will approach the DEP to release
that portion, as well as to any fee simple interest. Deputy City Manager Jill
Silverboard said staff has met internally recently to discuss the derelict
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City of Clearwater
Council Work Session Meeting Minutes March 4, 2019
vessels and will be proposing a series of action to council in early April.
10.2Adopt Ordinance 9224-19 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to change the land use for certain real property
whose post office address is 1625 Union Street, Clearwater, Florida 33755 from
Institutional (1) to Residential Urban (RU).
10.3Adopt Ordinance 9225-19 on second reading, amending the Zoning Atlas by zoning
certain real property whose post office address is 1625 Union Street, Clearwater, Florida
33755 from Institutional (1) to Low Medium Density Residential (LMDR).
10.4Adopt Ordinance 9229-19 on second reading, annexing certain real property whose post
office address is 1300 Idlewild Drive, Clearwater, Florida 33755, into the corporate limits
of the city and redefining the boundary lines of the city to include said addition.
10.5Adopt Ordinance 9230-19 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain real property
whose post office address is 1300 Idlewild Drive, Clearwater, Florida 33755, upon
annexation into the City of Clearwater, as Residential Urban (RU).
10.6Adopt Ordinance 9231-19 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 1300 Idlewild Drive, Clearwater,
Florida 33755, upon annexation into the City of Clearwater, as Low Medium Density
Residential (LMDR).
10.7Adopt Ordinance 9232-19 on second reading, annexing certain real properties whose
post office addresses are 3041 Grand View Avenue, 510 Moss Avenue, and 3025 Merrill
Avenue, all in Clearwater, Florida 33759, into the corporate limits of the city and
redefining the boundary lines of the city to include said addition.
10.8Adopt Ordinance 9233-19 on second reading, amending the future land use plan element
of the Comprehensive Plan of the city to designate the land use for certain real property
whose post office addresses are 3041 Grand View Avenue, 510 Moss Avenue, and
3025 Merrill Avenue, all in Clearwater, Florida 33759, upon annexation into the City of
Clearwater, as Residential Low (RL).
10.9Adopt Ordinance 9234-19 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office addresses are 3041 Grand View Avenue,
510 Moss Avenue, and 3025 Merrill Avenue, all in Clearwater, Florida 33759, upon
annexation into the City of Clearwater, as Low Medium Density Residential (LMDR).
11. City Manager Verbal Reports
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City of Clearwater
Council Work Session Meeting Minutes March 4, 2019
Senior Planner Ric Hartman requested authorization to submit a grant
application to PSTA for a four-month pilot autonomous vehicle grant with the
Federal Highway Administration. Stantec and PS TA will submit the grant.
Staff is requesting authority to submit a letter of support from the City for the
Mayor's signature. The deadline to submit the application is March
18, 2019. The proposed route will be on North Clearwater Beach, up on
Mandalay Avenue to Juanita Way and looping back down Mandalay Avenue
to East Shore Drive through the city lot. The vehicles are equipped with
safety cameras and operators.
In response to questions, Mr. Hartman said the vehicles will pick up
passengers near existing trolley stops. The vehicles will conduct a 1-mile
loop at 12 mph. The vehicles have the capacity to transport 12 individuals.
The vehicles will run on a 10-minute unscheduled system. Mr. Hartman said
the service will not replace the trolley service. The safety operators will be in
the vehicle to act as a program ambassador and move the vehicle around
stopped vehicles and obstacles. The service will be provided free of charge
as required by the grant program. Staff is proposing to conduct the pilot
program from October through January.
There was consensus for the City to apply for the grant and submit a letter of
support with the Mayor's signature.
12. City Attorney Verbal Reports — None.
13. Council Discussion Item
13.1 Northwood Park Playground - Mayor Cretekos
Parks and Recreation Director Kevin Dunbar said the Master Plan policy is to
have a playground within 1 mile of each home. Mr. Dunbar said the land at
Northwood Park is zoned Industrial, not Recreation. The playground
equipment was original to the parks opening and was at the end of its
safe, useful life. The equipment would have needed extensive renovations
or full replacement at a cost of approximately$70,000.00. During the
economic downturn, the equipment in the park was identified as not being
replaced. Countryside Community Park and Woodgate Park are both within
that 1-mile radius to serve the community. There is no designated parking
for that site, which has caused safety issues in the past with people parking
in the Right-of-Way.
In response to questions, Mr. Dunbar said the property was not acquired as
a park, it is designated for any city use. In the 1980's, members of the
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Council Work Session Meeting Minutes March 4, 2019
neighborhood approached Council for playground equipment in that
space. The equipment was underused and is the reason it lasted for almost
30 years; typical playground equipment lasts for 15 years. Mr. Dunbar
clarified that the City has not closed any parks, but have removed
playground equipment once it's reached the end of it's useful life.
14. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
In response to a question, the City Clerk said the discussion item on City
Hall was continued to the following work session since the City Manager,
Assistant City Manager and the City Attorney would not be present today.
The City Manager expressed no concerns with change this morning.
In response to a question, the City Clerk said she would have to confirm
council availability if the March 18 work session is moved to Tuesday, March
19. Although the Mayor and Councilmember Allbritton will not be in
attendance at the next work session, she noted the meeting can remain as
scheduled since there is still quorum. The discussion item will take place at
the council meeting.
15. Closing Comments by Mayor— None.
16. Adjourn
The meeting adjourned at 10:03 a.m.
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City of Clearwater