01/14/2019 Council Work Session Meeting Minutes January 14, 2019
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Monday, January 14, 2019
9:00 AM
Council Chambers - Main Library
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes January 14, 2019
Rollcall
Present 4 - Mayor George N. Cretekos, Councilmember Bob Cundiff,
Councilmember David Allbritton, and Councilmember Hoyt Hamilton
Also Present—William B. Horne — City Manager, Pamela K. Akin — City
Attorney, Rosemarie Call — City Clerk, and Nicole Sprague —
Official Records and Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 9:00 a.m. at the Main Library Council
Chambers.
2. Presentations — Given.
2.1 Police Oaths
The City Clerk administered the Oath of Office to Paul Durrance, Alexis
Hayward, David Koleszar, Alex Krolick, Justus Mullin and Corey Roberts.
2.2 January Service Awards
Four services awards were presented to city employees.
The Council recessed from 9:08 a.m. to 9:51 a.m. to meet as the Community
Redevelopment Agency and the Pension Trustees.
3. Office of Management and Budget
3.1 Approve changes to the Penny for Pinellas IV project list, as approved for fiscal years
2019/20 - 2029/30 and provide an update on the Philadelphia Phillies agreement. (APH)
On June 7, 2018, Council approved a term sheet that documented the proposed
improvements to Spectrum Field and the Carpenter Complex and funding
needs from the State, County, and Team. This also authorized staff to submit a
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Tourist Development Council (TDC) Capital Project grant application to Pinellas
County and apply for certification of retained spring training facility funding from
the State of Florida Department of Economic Opportunity (DEO).
On December 20, 2018, the City sent a formal request to the Pinellas County
Board of County Commissioners seeking conceptual approval to begin
negotiations for a Category E Tourist Development Plan Funding application to
fund retained Spring Training facility improvements for Spectrum Field and
Carpenter Complex.
The City's portion of funding for this agreement is $16 million to come from
Penny for Pinellas funds. Included in the project list, approved in Exhibit A of
Resolution 17-22, for the fourth cycle of Penny for Pinellas was $7.5 million
planned for Spectrum/Carpenter Renovations as part of the Sports Fields and
Facilities Upgrades/Improvements project. An additional $2.5 million will be
allocated from that project, leaving the need to appropriate an additional $6
million from another source. The term sheet is contingent upon the city
securing funding from all sources (County and State). The need for this
increase of city funding is contingent upon the same.
On March 6, 1997, the City Council adopted Ordinance 6137-97. The ordinance
established the requirement for a special hearing prior to adoption of the capital
improvement budget to discuss the use of Penny for Pinellas tax, and at any
time in which there is any proposed change to the Penny for Pinellas project
funding of$500,000 or more.
Changes to Penny for Pinellas projects that meet this criterion:
Sports Fields & Facilities Upgrades/Improvements - This project is
currently funded with $14,500,000 of Penny for Pinellas funds, of which
$10,000,000 is allocated for Spectrum/Carpenter. Final budget proposal for this
plan necessitates an increase of$6,000,000 to bring the total Penny for Pinellas
funding to $20,500,000 in this project, for a total of$16,000,000 for the City's
portion of funding for capital construction at Spectrum/Carpenter.
Sand Key Bridge Replacement Fund -A reduction is proposed to this project
of$6,000,000 to allocate funding to the Sports Fields and Facilities
Upgrades/Improvements project for capital construction at Spectrum Field and
the Carpenter Complex.
In response to questions, Budget Manager Kayleen Kastel said the Sand
Key bridge item was a replacement fund that was established as part of a
Penny 4 project list, originally, staff tried to set aside $28 million but recently
reduced it by$6 million. Deputy City Manager Jill Silverboard said staff
recommended to begin setting aside money for the bridge in the event there
will be no federal funding support. Ms. Kastel said the reserve fund in Penny
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for the Sand Key bridge will be $20 million. Ms. Silverboard said staff hopes
to refund the $6 million over time.
Parks and Recreation and Director Kevin Dunbar said, since December, staff
hired a firm to conduct an economic impact study that is underway through
March. Staff expects the study to be completed by early April. He said a
letter was submitted to the Pinellas County Board of Commissioners (BOCC)
for conceptual approval. Staff and the City Council will be attending the
BOCC meeting next week where the Mayor will be presenting the request for
conceptual approval. Staff will move forward with completing the state
application after the BOCC meeting.
In response to questions, Mr. Dunbar said the Phillies understand the
timeline and have not expressed any concerns. The City Attorney suggested
amending the Term Sheet in February since the timeline provision has been
increased.
4. Gas System
4.1 Approve a Mutual Use Agreement with Tampa Bay Water for the installation of natural
gas distribution mains and authorize the appropriate officials to execute same. (consent)
Tampa Bay Water (Grantor) has granted a mutual use agreement through an
easement, for the installation of a 4-inch natural gas distribution main. This
main extension will serve the Starkey community. Fencepost Drive is located
approximatelyl025 feet West of Gunn Highway on the North Side of State Road
54, adjacent to Monmouth Drive.
The mutual use agreement is sufficient for the City to install and maintain its
facilities as necessary in perpetuity, or until such time as the City determines to
abandon its use.
4.2 Ratify and confirm an increase to Purchase Order No. 18001102 with Ultimate CNG, LLC
in the amount of$197,600, for the period November 24, 2018 through January 18, 2019;
approve an increase with Ultimate CNG in the amount of$127,200, for the period
January 19, 2019 through March 1, 2019, to provide mobile compressed natural gas
services at the Clearwater natural gas filling station and authorize the appropriate officials
to execute same.
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Ultimate CNG, LLC is currently providing temporary Compressed Natural Gas
(CNG) refueling services, via a mobile CNG storage truck, at our CNG Filling
Station located at 1020 North Hercules Avenue. This purchase order was
originally approved by the City Manager in August 2018, in the amount of
$99,715 and a 2nd Agreement, in the amount of$197,600, for a total amount of
$297,315. These two agreements were ratified and confirmed by City Council
on September 6, 2018. A third increase was approved by City Council on
October 18, 2018, in the amount of$74,100.
Staff is now requesting for Council to extend their services for the period
starting November 24, 2018 through March 1, 2019. Services under Agreement
4 would end on January 18, 2019 and Services under Agreement 5 would start
on January 19, 2019 through March 1, 2019.
The reason for the increase is a result of the primary CNG compressor
experiencing a mechanical failure after a repair was made in August. Additional
parts failed after the repair was completed and now those parts need to be
replaced. The parts are currently on order and waiting on them to be
manufactured and shipped. The compressor was originally manufactured in
England, UK and several of the parts needed are not available in the USA.
These two increases will set the total amount of the Purchase Order to
$696,215.
USE OF RESERVE FUNDS:
Funds are budgeted and available in 4232078-531300.
In response to a question, Gas System Analyst Brian Langille said the parts
are still on delay, the expected ship date is February 15.
5. Parks and Recreation
5.1 Approve Tourism Promotion Agreement between the City of Clearwater and Pinellas
County for and on behalf of Visit St. Petersburg/Clearwater (VSPC) for Clearwater Sea
Blues Festival to be held on February 23 and 24, 2019 and authorize the appropriate
officials to execute same. (consent)
On May 3, 2018, City Council approved the annual co-sponsorship list and
funding for Fiscal Year 2018/19 for budget purposes. Included in that list was
the annual Sea Blues Festival that is scheduled for February 23 and 24, 2019.
This year marks the 14th year of the Sea Blues Festival, a free community
event held in Coachman Park. This event brings in visitors and guests from
across the country to participate in this festival.
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Due to this history and success of this event, not only as an event for locals but
as a tourist attraction, the VSPC has offered to sponsor the event by committing
$55,000 in cash and $26,712 of in-kind services.
Due to the provision of indemnity in the agreement, city legal staff
recommended that it come to City Council for approval.
In response to questions, Parks Planning and Project manager Kris Koch
said approximately 200 parking spaces will be lost due to the Harborview
Center's demolition staging. There will be enough parking for the vendors.
Staff is working with the Jolley Trolley for a park-n-ride service to get more
individuals to the event. Mr. Koch said this is the fourth year the City has
received funds for the event and the second year it has received $75,000.
5.2 Approve purchase order(s) with Emerald Facility Management of St. Petersburg, Florida
for pressure washing and cleaning services of City hardscaping in the total annual amount
of$225,000 for one year, with two one-year renewal terms at the City's option and
authorize the appropriate officials to execute same. (consent)
Invitation to Bid 08-19 for Pressure Washing Services was issued in October
2018. In order to keep up with the maintenance of all the hardscaping in the
City, pressure washing services are required. Fifteen responses were
received and evaluated.
The apparent low bid from Emerald Facility Management is significantly lower
than the other bids. Staff contacted Emerald's references and responses were
very good. A meeting was held with the vendor to address concerns regarding
their bid, particularly in regard to the two line-items of their bid (of 140+ line
items). Upon discussion it was determined that Emerald misinterpreted the
details of Pier 60 and Papaya Street Plaza's cleanings. However, Emerald will
stand by its original bid.
This contract will provide pressure washing services throughout the City, most
notably at all high tourism areas, the Downtown District, parks, and ballfields.
Staff is requesting award authorization to Emerald Facility Management for
Parks and Recreation's annual pressure washing services in the amount of
$175,000 and an additional non-designated amount of$50,000 for the
miscellaneous needs of other city departments.
APPROPRIATION CODE AND AMOUNT:
Funding for these contracts will come from a variety of general fund cost
centers but primarily from the beach team, downtown team, trades worker
team, athletics team, and any other using departments' Contractual Services
budget.
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5.3 Approve award of Invitation to Bid 10-19 for the purchase of an MSM3200 ShowMaster
portable stage from Century Industries, Sellersburg, Indiana, in the amount of$142,743;
authorize lease purchase under the City's Master Lease Purchase Agreement or internal
financing via an interfund loan from the Capital Improvement Fund, whichever is deemed
to be in the City's best interest; declare current stage as surplus pursuant to City Code
Section 2.621(11) Surplus Sale Authorization, and authorize the appropriate officials to
execute same. (consent)
The Council approved the Fiscal Year 17/18 Vehicle Replacement List on
October 5, 2017, which included a capital project to replace Events' portable
trailer stage. The current stage has been used throughout the city for nearly
twenty years for numerous events including ribbon cuttings, public gatherings,
speeches, special holiday events, concerts, etc.
A new stage was not purchased in Fiscal Year 17/18 and the stage request was
not carried forward to the current Vehicle Replacement List for Fiscal Year
18/19, approved by Council on October 4, 2018.
Bid 10-19 was issued by the purchasing department on November 16, 2018.
One bid was received from Century Industries for the 3000 Series ShowMaster
MSM3200 mobile stage. Staff is recommending the purchase of the stage
from Century Industries. The current stage is also a ShowMaster from Century
Industries and it has met the City's needs over the past two decades.
The new ShowMaster is much improved and allows personnel to quickly set-up
and tear down the stage so that roads can be opened sooner, and event venues
can be cleared out quickly. Also, the new trailer stage includes an enclosed
generator to power lights, PA system, hydraulic leveling/support system,
extension sections to make stage larger, decorative stage skirts and built in
handicapped ADA lift.
This request includes authorization to surplus the existing stage when the new
stage is delivered in late spring 2019. The surplused stage will be sent to
Tampa Machinery Auction for disposition by public auction.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 93668, Showmaster
Portable Stage, to fund this purchase.
In response to questions, Parks and Recreation Manager Jim Halios said the
portable stage will be approximately the same size and have the same
amenities as the current stage. The current stage will be sold.
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5.4 Approve a proposal by Construction Manager at Risk, Keystone Excavators, Inc. of
Oldsmar, Florida, in the amount of$798,921 for the construction of four lighted clay tennis
courts at the Henry L. McMullen Tennis Complex, 1000 Edenville Ave.; approve a first
quarter budget amendment to transfer $67,000 of Penny funds from Joe DiMaggio
Sports Complex (315-93655), $74,782 from Countryside Basketball Court (315-93653)
and $35,900 from Recreation Facility impact fees (142-343963); and authorize the
appropriate officials to execute same. (consent)
On August 4, 2016, Council approved the use of Construction Manager at Risk
Services (CMR) for Continuing Contracts with Biltmore Construction Co., Inc. of
Belleair, FL; Cathey Construction and Development, LLC of Mexico Beach, FL;
Certus Builders, Inc. of Tampa, FL; J. Kokolakis Contracting, Inc. of Tarpons
Springs, FL; J.O. Delotto & Sons, Inc. of Tampa, FL; Keystone Excavators, Inc.
of Oldsmar, FL; Khors Construction, Inc. of Thonotosassa, FL; and
Wharton-Smith, Inc. of Sanford, FL for a period of four years.
These firms were selected in accordance with Florida Statutes 255.103 and
287.055 under Request for Qualifications 24-16 based upon construction
experience, financial capability, availability of qualified staff, local knowledge,
and involvement in the community.
A capital improvement project to construct four new clay tennis courts at
McMullen was first budgeted in Fiscal Year 2008/09 Budget. The project was
delayed due to not receiving a grant to fund the project. Since then additional
funds have been allocated to the project from Penny III funds as well as a
$100,000 grant from the Florida Recreation Development Assistance Program
(FRDAP).
This contract will include the site work, storm water improvements, installation
of four new clay courts, lighting, and other court amenities. This is a 90-day
contract so construction will be completed prior to April 30, 2019.
The delay in getting this project started and increased construction costs have
created an issue whereby additional funds are needed. The project currently
has a balance of$653,405. A transfer of funds from the following various
sources are being requested.
93655 - Joe DiMaggio Sports Complex $67,000
93653 - Countryside Basketball Court $74,782
142-343963 - Recreation Facility Impact Fees $35,900
Total requested to be transferred $177,682
APPROPRIATION CODE AND AMOUNT:
Funds are available for this project in Capital Improvement Project (315-93612)
"McMullen Tennis Complex" and a first quarter budget amendment providing for
a transfer of$67,000 from project (315-93655), "Joe DiMaggio Sports
Complex", $74,782 from "Countryside Basketball Court" (315-93653), and
$35,900 from Recreation Facility Impact Fees (142-343963) to capital
improvement project 315-93612 "McMullen Tennis Complex".
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In response to questions, Parks and Recreation Assistant Director Mike
Lockwood said the project includes lighting, landscaping, fencing and four
additional courts. Leftover funds from two other projects were utilized for this
project.
6. Engineering
6.1 Approve a work order from McKim and Creed of Clearwater, FL, in the amount of
$2,090,473.00 for the Clearwater Water Supply and Treatment Master Plan
(18-0022-UT) and authorize the appropriate officials to execute same. (consent)
McKim and Creed was selected through Request for Qualifications 22-18,
from which four submittals were received. The selection committee
consisted of representatives from the Engineering and Public Utilities
Departments.
This project will provide the City with a 30-yr Master Plan that focuses on
meeting long-term potable water supply needs, water quality goals and
provide system reliability. Components of the study include evaluations of
hydrogeologic conditions within the city service area, and assessments of
wellfields, raw and finished water systems, and existing water treatment
plants.
The Masterplan will include a potable water Capital Improvement Plan (CIP)
that will prioritize projects and serve as the City's road map for planning
future CIP activities.
The Water Supply and Treatment Master Plan is anticipated to be a one
and half year study and planning effort.
APPROPRIATION CODE AND AMOUNT:
3277327-561300-96785 $2,090,473
Funding is available in Utility Renewal and Replacement Project 96785,
Feasibility Study/Evaluation-Water, to fund the work order.
6.2 Authorize a purchase order to American Guard Services, of Tampa, Florida, in a
not-to-exceed annual amount of$33,250, including two, one-year renewal terms at the
City's discretion, and authorize the appropriate officials to execute same. (consent)
During the December 3rd work session for the City Council, Engineering
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Parking Systems presented a request to approve a purchase order to American
Guard Services (AGS), in the amount of$33,250, for after-hour patrols of three
downtown parking garages, from 11 pm until 6 am, Monday through Friday.
AGS's hourly rates are the result of Request for Proposals #01-18, Security
Services, issued in December 2017 and originally awarded in February 2018,
for security services for facilities citywide.
Parking has brought this item back for approval with the following responses to
City Council inquiries. At City Council's recommendation, Parking Systems
proposes to try this service for a year and provide statistical feedback in the
form of documented incident reports. Council questioned whether Clearwater
Police Department (CPD) could provide this service as part of their patrol
routine. Comments on this follow.
CPD conducts extra patrols of the Garden Avenue, Station Square and
Municipal Services garages on occasion; it is sporadic, generally self-initiated or
based on issues reported to CPD. Based on the nature of the concerns (e.g.,
transients, skateboarders), staffing regular patrols would not be a cost-effective
use of a sworn police officer. Three garages, at 20 minutes walking the garage,
CPD would have an officer spending the entire overnight shift patrolling the
garages.
The CPD Downtown Bicycle Team checks the Garden Avenue and Station
Square parking garages two to three times per week in the morning as part of
their normal duties. They do not normally check the Municipal Services garage
since officers and staff access that garage regularly throughout the day and
night. Officers also respond to all three of the garages for general calls for
service /complaints.
CPD supports the hiring of unarmed security guards as a cost-effective method
of addressing the non-criminal issues occurring in the garages and this solution
is more aligned with the old parking guard program.
APPROPRIATION CODE AND AMOUNT:
4351333-530300 $33,250
Funds are available in cost code 530300, Other Contractual Services, to fund
this purchase order in FY2019 and will be included in FY2020 and 2021 Parking
System Operating Budgets at $33,250 per year.
6.3 Award construction contracts for the 2018 Sewer Point Repairs and Improvements
project (17-0060-UT) in the amount of$1,400,000 for an initial one-year term with an
option for three renewal terms on a unit price basis to the following vendors: EnviroWaste
Services Group, Inc. of Miami, FL, Engineered Spray Solutions, LLC of Lakeland, FL,
and USSI, LLC of Venice, FL, and authorize the appropriate officials to execute same.
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(consent)
The City has initiated a comprehensive maintenance program to clean, inspect,
rehabilitate and repair existing sanitary sewer pipelines and manholes
throughout the City of Clearwater. These proposed contracts will improve the
integrity of the sanitary sewer system and minimize inflow and infiltration of
groundwater and stormwater.
Bids for 2018 Sewer Point Repairs and Improvements, Sections B, D4 and F,
were reviewed by city staff, who recommend award to the lowest responsible
bids received in accordance with plans and specifications.
EnviroWaste Services Group, Inc. will be contracted to perform sanitary sewer
cleaning and closed-circuit television (CCTV) visual inspection of sewer pipes
for an amount not to exceed $750,000.00 per one-year term.
Engineered Spray Solutions, LLC will be contracted to perform manhole
surfacing with a protective polyurethane coating for an amount not to exceed
$400,000.00 per one-year term.
USSI, LLC will be contracted to perform smoke and dye testing on the sanitary
sewer system for an amount not to exceed $250,000.00 per one-year term.
The City of Clearwater will direct contractors to high priority areas as
established in the Public Utilities Department Capital Improvement Plan, the
Waste Water Collection System Master Plan, and ongoing inflow and infiltration
investigations.
The City of Clearwater's Public Utilities Department is responsible for owning,
operating and maintaining the wastewater collection system including all gravity
sewer, force main pipelines and manholes that convey raw sewage to lift
stations and/or City Water Reclamation Facilities.
APPROPRIATION CODE AND AMOUNT:
3277327-546900-96665 $750,000
3277327-546900-96665 $400,000
3277327-546900-96665 $250,000
First quarter budget amendments will provide transfers from Utility Renewal and
Replacement Projects in amounts of$2,127,553.61 from 96218, Feasibility
Studies/Evaluations - Sewer System, and $500,000.00 from 96634, Sanitary
Utility Relocation, to 96665, Sanitary Sewer R & R, to fund these contracts.
Funding of$1,400,000 will be included in FY2020 through FY2022 Capital
Improvement Project budgets and Utility Renewal and Replacement Project
budgets to renew these contracts each year.
6.4 Award a construction contract to David Nelson Construction Company of Clearwater,
Florida, in the amount of$2,711,948.58 for the Seminole Street Boat Ramp / North
Marina District Improvements (16-00020-PL), approve Engineer of Record (EOR)
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supplemental work order 2 to AECOM in the amount of$34,520 and authorize the
appropriate officials to execute same. (consent)
The Seminole boat ramp improvements were identified in the North Marina
Master plan in 2016 as an opportunity to make upgrades and enhancements to
the existing aging boat ramp site. This project includes a new green space park
area, improved and expanded parking, new stormwater treatment, along with a
waterfront promenade. There are planned elevated restrooms and floating
transient day docks to be constructed simultaneous with this project under
separate contract.
David Nelson Construction Company was the lowest responsible bid from 5
qualified bids accepted by the City.
April 21, 2016, the initial work order to EOR AECOM was approved by City
Council for the design of the Seminole Street Boat Ramp/ North Marina District
improvements in the amount of$375,00.
April 27, 2017, Supplemental work order 1 was approved by the City Manager
for $18,100 to cover increased design costs for proposed restrooms.
Supplemental work order 2 is for engineering services required during the
construction phase for a new total work order value of$427,620.
Construction duration is approximately nine months.
APPROPRIATION CODE AND AMOUNT:
ENGF180014-CONS-CNSTRC $2,711,948.58
ENGF180014-DSGN-PROSVC $ 34,520.00
Funds are available in capital improvement project ENGF180014, Seminole
Boat Launch Improvements, to fund the construction contract and work order.
In response to questions, Geographic Technology Manager Tom Mahony
said staff anticipates the project to begin within 60 days, the construction
should be approximately nine months. The boat ramp will be maintained for
public use. He said the ramp was installed 25 years ago. Staff has made
accommodations for the power boat races, the existing sea walls are not
being moved since the boats are launched by crane. Marine and Aviation
Director Ed Chesney said the project will not disrupt the power boat races,-
the
aces,the Seminole Boat Ramp would be a potential location for the village if
relocation is necessary.
6.5 Accept a Quit Claim Deed from West Coast Inland Navigation District (WCIND) for a
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section of land lying in the Southeast 1/4 of Section 09, Township 29 South, Range 15
East, Pinellas County, Florida, in the area of the Seminole Street Boat Ramp/North
Marina District Improvements Project (Project), as more particularly described in Exhibit
A to the Quit Claim Deed. (consent)
In or around 1961, the West Coast Inland Navigation District (WCIND) acquired
the subject property, which adjoins the City-owned Seminole Street boat ramp
property, for construction and maintenance of the Intercoastal Waterway within
Pinellas County.
Said lands are now out of WCIND's jurisdiction and no longer required by
WCIND for legislative purposes, therefore, city staff has requested that WCIND
Quit Claim the land to the City of Clearwater (City) to aid in clearing title for the
development of the Project.
6.6 Declare surplus for the purpose of sale, through Invitation to Bid 22-19, property located
at 912 Nicholson Street, Lot 7, Block 2, Pine Crest Subdivision, as recorded in Plat Book
1, Page 66 of the Public Records of Pinellas County, Florida, together with the South half
of that certain vacated alley adjacent to the North, as recorded in Ordinance 6016-96,
O.R. Book 9352, Page 294 of the Public Records of Pinellas County, Florida. (APH)
In October 2006, the City of Clearwater acquired the subject lot via a property
exchange with Clearwater Neighborhood Housing Services.
It was determined that an abandoned 36-in. storm water pipe runs under ground
level through a portion of the property and is no longer in use. The storm water
pipe has been capped at points above and below the lot per storm water
construction plans. The successful bidder will need to perform their own due
diligence to determine suitability of the property for building construction. The lot
will be sold "as is."
An independent appraisal was performed on the property on December 3, 2018
by Jim Millspaugh and Associates. The appraisal report determined that the fair
market value of the lot is $26,000.00. Per City Charter section 2.01(d)(5), real
property declared surplus shall be sold to the party submitting the highest
competitive bid above the appraised value whose bid meets the terms set by
the Council and whose proposed use of the property is in accordance with the
Council's stated purpose for declaring the property surplus.
All city departments have reviewed and support declaring the property surplus.
6.7 Approve a street name change from Damascus Rd. to Dr. Kiran C. Patel Blvd. and adopt
Resolution 19-02.
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The City of Clearwater received a request from the property owner developing
Nova Southeastern University to change the name of a certain no outlet road
running Northerly off Courtney Campbell Causeway (State Road 60) into the
university property, from Damascus Rd. to Dr. Kiran C. Patel Blvd. There are no
city addresses affected by the street name change, Pinellas County 911 has no
objection and city staff is agreeable to the name change.
6.8 Approve the vacation of a portion of a gas line easement as described in Official
Records Book 6366, Page 1043, Official Records of Pinellas County, Florida and pass
Ordinance 9210-19 on second reading. (VAC2019-01)
After the December 6, 2018 council meeting, staff identified errors in the title
block of Ordinance 9210-19 and legal description after being passed on first
reading. Staff has provided a motion to amend to revise the title block and
corresponding Exhibit "A" of Ordinance 9210-19.
The City Council previously found that said easement is not necessary for
municipal use and deemed it to be in the best interest of the City and the
general public that the same be vacated.
Ordinance 9210-19 will be presented for adoption on third reading.
6.9 Approve the request from the owner of property addressed as 1911 N Old Coachman
Road (Property) to vacate a 3-foot Utility Easement and a portion of a 10-foot utility
easement and pass Ordinance 9226-19 on first reading. (VAC2019-02)
The property owner has requested that the City vacate a 3-foot Utility Easement
and a portion of a 10-foot Utility Easement, both located on the Property, as the
owner moves forward with developing this site for commercial use.
There are no utilities present within either easement. All appropriate city
departments have reviewed this request and have no objection to this vacation.
6.10Approve the request from the owner of property addressed as 2517 Deer Run East to
vacate a 2-ft. by 60-ft. portion of a platted Drainage and/or Utility Easement lying in Lot
16, Block I, Northwood Estates-Tract F, as recorded in Plat Book 77, Pages 46-47 of the
Public Records of Pinellas County, Florida, and pass Ordinance 9227-19 on first reading.
(VAC2019-03)
The property owner at 2517 Deer Run East has requested that the City vacate
the west 2 feet of a platted Drainage and/or Utility Easement along the east side
(rear) of their property.
The purpose of this vacation will be to allow construction of a pool and a pool
deck.
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There are no utilities present within this easement. All city departments have
reviewed this vacation and have no objection.
7. Fire Department
7.1 Appoint Gregory Newland as the fifth Trustee to a four-year term ending December 31,
2022 on the Clearwater Firefighters' Supplemental Trust Fund in accordance with Sec.
175.061 of the Florida State Statutes. (consent)
Mr. Newland has indicated his willingness to serve a four-year term. The other
four members of the Board of Trustees selected Greg Newland to be appointed
as the fifth member in accordance with Sec. 175.061 of the Florida State
Statutes.
The Clearwater Firefighters' Supplemental Trust Fund is the recipient of monies
obtained by the State of Florida from insurance companies doing business
within the community. These monies are required to be administered by a
Board of Trustees whose composition must consist of two legal residents of the
City appointed by the City Council; two city firefighters elected by the firefighters;
and a fifth member chosen by a majority of the other four members and
submitted to the City Council for appointment. The Board of Trustees is solely
responsible for administration of the trust fund.
It is recommended that the City Council, as a ministerial duty, affirm Greg
Newland as a trustee to the seat for the period of January 1, 2019 through
December 31, 2022.
8. Planning
8.1 Approve a funding agreement between the City of Clearwater and the Pinellas Suncoast
Transit Authority (PSTA) to provide enhanced Jolley Trolley service during Spring Break
period of March 1, 2019 through April 30, 2019, with the City contributing a lump sum not
to exceed $96,394 and authorize the appropriate officials to execute same. (consent)
Alternatives for traveling to Clearwater Beach during the Spring Break season
are critical to the economic vitality of Clearwater and our tourism industry. The
City and PSTA propose utilizing the City Hall parking lot and two other lots
adjacent to City Hall as park and ride lots for the 66-day period commencing
March 1, 2019, through April 30, 2019. City Hall parking meters will be
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City of Clearwater
Council Work Session Meeting Minutes January 14, 2019
suspended during this period. Instead of driving, users will have the option of
taking the free Trolley services to and from the Beach or paying to ride the
Clearwater Ferry Taxi Service. The Trolley service will be free only for people
who board the trolley at the City Hall park and ride site, at the Clearwater Beach
Transit Station on the north side of Memorial Causeway, or at the Clearwater
Beach Municipal Marina designated pick up location.
PSTA currently provides regular service on several routes between Downtown
and Clearwater Beach, as well as north and south along the Beach. PSTA
operates the Suncoast Beach Trolley which runs from Downtown Clearwater
south to St. Pete Beach, and has an agreement with the Jolley Trolley to
operate a Beach circulator (North and South Beach routes), as well as the
Coastal route connecting to Tarpon Springs. As part of this agreement, PSTA
developed a service plan that will increase the number of vehicles serving the
Beach during the Spring Break season, especially on the weekend periods from
Friday through Sunday during spring break periods for local school districts and
during the three weekends of the Sugar Sands Festival.
The proposed agreement sets forth the City's commitment to contribute a lump
sum not to exceed $96,394 towards PSTA's additional financial obligations,
including PSTA's agreement with the Jolley Trolley to provide enhanced service
on its Beach circulator routes during the Spring Break season.
Riders will have significantly shorter wait times this season with additional
plug-in vehicles to maintain the service headway at 15-minute intervals at the
City Hall lot. The free park and ride service is planned to start at 10:00 AM and
end at the regular close of service (approximately 10:00 PM Sunday-Thursday
and 12:00 AM Friday/Saturday). The City and PSTA have developed a marketing
plan that includes a media campaign and promotional components. Directional
signs for park and ride locations and Dynamic Message Signs will also be
deployed. Coordination with, and information about, other transportation
alternatives such as the Clearwater Ferry will be included in the materials
developed.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will increase cost code 4351333-581000,
Payment to Agencies, by $96,394 to fund this contract. This increase will be
funded with available Parking operating revenues.
In response to questions, Senior Planner Rick Hartman said staff is meeting
with PSTA and CRA to develop a marketing plan, staff will share the
marketing plan with the innkeepers and hoteliers. PSTA will educate the
drivers on this year's program and the marketing materials will inform the
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City of Clearwater
Council Work Session Meeting Minutes January 14, 2019
riders the free stop locations at City Hall, the Marina or the North Transit
Center. Riders may go beyond the Clearwater beach stop but will be
required to pay the fare when they return. He said there were 9,000 riders
counted in the first year but noted that count was not conducted until late in
the campaign. PSTA Chief Development Officer Cassandra Borchers said
there were 26,000 individuals who took advantage of the program. One of
the reasons PSTA eliminated the passes this year is because riders could
not board fast enough, especially at the Marina. The three free stops will be
clearly marked and well advertised. She said staff is focused on the six
busiest weekends (three weekends for Spring Break and three weekends for
Sugar Sand Festival) and will add an additional six trolleys into the service
route, for a total of ten trolleys. Automatic passenger counters have been
installed in all of PSTA's fleet, a portion of the Jolley Trolley fleet will be
equipped with a different type of passenger counter. Ms. Borchers said staff
is working with the City to install a new station platform at the Marina stop to
address the backlog that was experienced last year.
Staff was directed to take the item off the Consent Agenda.
The City Manager said that Council at the time opined the City should
accommodate the service during Spring Break and Sugar Sands. The City
may not ever get the full return of investment. Staff responded to the request
to address the transportation problem and will need to address the
associated funding needs.
8.2 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 3040 and 3076 Hoyt Avenue and pass Ordinances 9211-19, 9212-19, and 9213-19
on first reading. (ANX2018-10019)
These voluntary annexation petitions involve 0.370 acres of property consisting
of two parcels of land occupied by single family homes. The parcels are located
generally north of Drew Street, south of SR 590, and within '/4 mile west of
McMullen Booth Road. The applicants are requesting annexation in order to
receive sanitary sewer service from the City as part of the Kapok Terrace
Sanitary Sewer Extension Project. The properties are located within an enclave
and are contiguous to existing city limits along at least one boundary. It is
proposed that the properties be assigned a Future Land Use Map designation of
Residential Low (RL) and be assigned a Zoning Atlas designation of Low
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Council Work Session Meeting Minutes January 14, 2019
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from the City. Collection
of solid waste will be provided to the properties by the City. The
applicants have paid the required sewer impact fee in full and have been
connected to the city's sewer system. The properties are located within
Police District III and service will be administered through the district
headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to these properties by
Station 49 located at 565 Sky Harbor Drive. The City has adequate
capacity to serve these properties with sanitary sewer, solid waste,
police, fire and EMS service. The proposed annexations will not have an
adverse effect on public facilities and their levels of service; and
• The proposed annexations are consistent with and promote the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category to
be assigned to all properties is consistent with the Countywide Plan
designation. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to all properties is Low Medium Density Residential (LMDR). The use of
the subject properties is consistent with the uses allowed in the District
and the properties exceed the District's minimum dimensional
requirements. The proposed annexations are therefore consistent with
the Countywide Plan and the City's Comprehensive Plan and
Community Development Code; and
• The properties proposed for annexation are contiguous to existing city
limits along at least one boundary; therefore, the annexations are
consistent with Florida Statutes Chapter 171.044.
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City of Clearwater
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8.3 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 2655 Morningside Drive and 1836 Marilyn Drive and pass Ordinances 9214-19,
9215-19, and 9216-19 on first reading. (ANX2018-10020)
These voluntary annexation petitions involve 0.381 acres of property consisting
of two parcels of land occupied by single family homes. The parcels are located
generally north of SR 590, west of North McMullen Booth Road, east of US
Highway 19, and south of Sunset Point Road. The applicants are requesting
annexation in order to receive sanitary sewer and solid waste service from the
City.
The property at 1836 Marilyn Drive is contiguous to existing City limits to the
north, south and east. The property at 2655 Morningside Drive is not contiguous
to existing city boundaries; however, it is located in an enclave surrounded by
city property on all sides (Type A) and is eligible for annexation pursuant to the
Interlocal Service Boundary Agreement with Pinellas County. It is proposed that
the properties be assigned a Future Land Use Map designation of Residential
Low (RL) and be assigned a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from Pinellas County. The
closest sanitary sewer lines are located in the adjacent Morningside
Drive and Marilyn Drive rights-of-way, respectively. The applicants are
aware that all sewer impact and assessment fees must be paid in full
prior to connection and of the additional costs to extend City sewer
service to these properties. Collection of solid waste will be provided to
the properties by the City. The properties are located within Police
District III and service will be administered through the district
headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to these properties by
Station 48 located at 1700 North Belcher Road. The City has adequate
capacity to serve these properties with sanitary sewer, solid waste,
police, fire and EMS service. The properties will continue to receive
water service from Pinellas County. The proposed annexations will not
have an adverse effect on public facilities and their levels of service; and
• The proposed annexations are consistent with and promote the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
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City of Clearwater
Council Work Session Meeting Minutes January 14, 2019
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
Policy A.7.2.4 Allow voluntary annexations for noncontiguous
properties that are within an enclave as defined by Section
171.031(13)(a), Florida Statutes ("Type A" enclaves) and as
authorized by the 2014 Interlocal Service Boundary Agreement
(ISBA) between Pinellas County and municipalities, including the
City of Clearwater.
• The proposed Residential Low (RL) Future Land Use Map category to
be assigned to both properties is consistent with the Countywide Plan
designation. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to both properties is Low Medium Density Residential (LMDR). The use
of the subject properties is consistent with the uses allowed in the
District and the properties exceed the District's minimum dimensional
requirements. The proposed annexations are therefore consistent with
the Countywide Plan and the City's Comprehensive Plan and
Community Development Code; and
• The property proposed for annexation at 1836 Marilyn Drive is
contiguous to existing city limits to the north, south and east; therefore,
the annexation is consistent with Florida Statutes Chapter 171.044. The
property proposed for annexation at 2655 Morningside Drive is not
contiguous to city boundaries but is located in a Type A Enclave;
therefore, the annexation is consistent with the Interlocal Service
Boundary Agreement authorized by Florida Statutes Chapter 171.204.
8.4 Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 2720 Daniel Street and pass ordinances 9218-19, 9219-19, and 9220-19 on
first reading. (ANX2018-11021)
This voluntary annexation petition involves 0.179 acres of property consisting of
one parcel of land occupied by a single-family home. The parcel is located on
the west side of Daniel Street approximately 210 feet southwest of Charles
Avenue. The applicant is requesting annexation in order to receive sanitary
sewer and solid waste service from the City. The property is located within an
enclave and is contiguous to existing city limits to the west. It is proposed that
the property be assigned a Future Land Use Map designation of Residential
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City of Clearwater
Council Work Session Meeting Minutes January 14, 2019
Urban (RU) and be assigned a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The property currently receives water service from Pinellas County. The
closest sanitary sewer line is located in the adjacent Daniel Street
right-of-way. The applicant has paid the required sewer impact and
assessment fees in full and is aware of the additional costs to extend
City sewer service to this property. Collection of solid waste will be
provided to the property by the City. The property is located within Police
District III and service will be administered through the district
headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to this property by Station
#50 located at 2681 Countryside Boulevard. The City has adequate
capacity to serve this property with sanitary sewer, solid waste, police,
fire and EMS service. The property will continue to receive water service
from Pinellas County. The proposed annexation will not have an adverse
effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Urban (RU) Future Land Use Map category to
be assigned to the property is consistent with the Countywide Plan
designation. This designation primarily permits residential uses at a
density of 7.5 units per acre. The proposed zoning district to be
assigned to the property is Low Medium Density Residential (LMDR).
The use of the subject property is consistent with the uses allowed in
the District and the property exceeds the District's minimum
dimensional requirements. The proposed annexation is therefore
consistent with the Countywide Plan and the City's Comprehensive Plan
and Community Development Code; and
• The property proposed for annexation is contiguous to existing city limits
to the west; therefore, the annexation is consistent with Florida Statutes
Chapter 171.044.
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City of Clearwater
Council Work Session Meeting Minutes January 14, 2019
8.5 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 808 Glen Oak Avenue East, 3048 Lake Vista Drive, and 3064 Hoyt Avenue and pass
Ordinances 9221-19, 9222-19 and 9223-19 on first reading. (ANX2018-11022)
These voluntary annexation petitions involve 0.604 acres of property consisting
of three parcels of land occupied by single family homes. The parcels are
located generally north of Drew Street, south of SR 590, and within '/4 mile west
of McMullen Booth Road. The applicants are requesting annexation in order to
receive sanitary sewer service from the City as part of the Kapok Terrace
Sanitary Sewer Extension Project. The properties are located within an enclave
and are contiguous to existing City limits along at least one boundary. It is
proposed that the properties be assigned a Future Land Use Map designation of
Residential Low (RL) and be assigned a Zoning Atlas designation of Low
Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from the City. Collection
of solid waste will be provided to the properties by the City. The
applicants have paid the required sewer impact fee in full and will be
connected to the city's sewer system once it is made available. The
properties are located within Police District III and service will be
administered through the district headquarters located at 2851 N.
McMullen Booth Road. Fire and emergency medical services will be
provided to these properties by Station 49 located at 565 Sky Harbor
Drive. The City has adequate capacity to serve these properties with
sanitary sewer, solid waste, police, fire and EMS service. The proposed
annexations will not have an adverse effect on public facilities and their
levels of service; and
• The proposed annexations are consistent with and promote the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
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City of Clearwater
Council Work Session Meeting Minutes January 14, 2019
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category to
be assigned to all properties is consistent with the Countywide Plan
designation. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed zoning district to be assigned
to all properties is Low Medium Density Residential (LMDR). The use of
the subject properties is consistent with the uses allowed in the District
and the properties exceed the District's minimum dimensional
requirements. The proposed annexations are therefore consistent with
the Countywide Plan and the City's Comprehensive Plan and
Community Development Code; and
• The properties proposed for annexation are contiguous to existing city
limits along at least one boundary; therefore, the annexations are
consistent with Florida Statutes Chapter 171.044.
8.6 Approve amendments to Clearwater Community Development Code, Article 7 -
Enforcement Proceedings and Penalties, to revise code enforcement board and special
master hearing procedures, fines, and establish a new local civil penalty/citation process
for code violations, and pass Ordinance 9228-19 on first reading. (TA2018-10005)
The City enforces the provisions of the Clearwater Community Development
Code (Code) and the Clearwater Code of Ordinances through Article 7 of the
Code. Article 7, in turn, was created under the authority of Chapter 162, Florida
Statutes which vests in local governments the power to "create[e]...
administrative boards with authority to impose administrative fines and other
noncriminal penalties to provide an equitable, expeditious, effective, and
inexpensive method of enforcing any codes and ordinances in force in counties
and municipalities, where a pending or repeated violation continues to exist." §
162.02, Fla. Stat.
The City desires to amend Article 7 in three respects. First, the City's proposed
ordinance amends the so-called "nuisance case" regulations to allow the
municipal code enforcement board or a special magistrate to enter orders
permitting the City to enter onto a violator's property to abate and maintain a
nuisance after notice and a hearing. Second, the ordinance re-adopts and
re-affirms a heightened fine schedule that was previously adopted in 2000. And
finally, the ordinance creates a new civil citation system authorizing the
issuance of civil citations to code violators and establishing an appeal system
should a violator elect to contest this violation.
The Planning and Development Department has determined that the proposed
text amendments to the Code are consistent with and furthers the goals,
objectives and policies of the Comprehensive Plan and the Code. The
Community Development Board also reviewed the proposed amendment at its
December 18, 2018 meeting and unanimously recommended approval.
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City of Clearwater
Council Work Session Meeting Minutes January 14, 2019
In response to a question, the City Attorney said the Nuisance Abatement
Board addresses police and nuisance issues.
The Council recessed from 11:00 a.m. to 11:10 a.m.
8.7 Provide direction on the proposed Development Agreement between Decade
Properties, Inc. (the property owner) and the City of Clearwater, providing for the
allocation of 27 units from the Hotel Density Reserve under Beach by Design and confirm
a second public hearing in City Council Chambers before City Council on February 7,
2019 at 6:00 p.m., or as soon thereafter as may be heard. (HDA2018-10002; 850
Bayway Boulevard).
Development Proposal:
The current proposal is to demolish all structures on the 0.661-acre site and
build a single seven-floor hotel with 60 hotel rooms (91 units per acre). The 60
proposed units include 33 units otherwise permitted by the Resort Facilities
High Future Land Use classification and an additional 27 units from the Hotel
Density Reserve through Beach by Design. The building will be 80 feet (from
Base Flood Elevation) to roof. The proposal includes a tropical modern
architecture, which is consistent with and complements the tropical vernacular
envisioned in Beach by Design.
The site will be accessed via two driveways with one two-way driveway located
at the northeast corner of the property and the second driveway (an
ingress-only) located at the northwest corner. The primary entrance and lobby
of the building will be located along Bay Esplanade on the second floor.
The ground floor and the first four floors of the building will contain all 80
required parking spaces. Please note that the applicant has provided that floor
one is the first floor over ground level parking in other words the floors run as
ground, 1, 2, 3, 4, 5, 6 and 7. The ground floor includes 27 parking spaces.
Floors one through three will include six hotel units as well as 14 parking
spaces, each. The fourth floor will also include six units along with 11 parking
spaces. Floors five through seven will include 12 hotel units each. A
lobby/registration area is located on the ground floor at the northwest corner of
the building. A small pool and patio area is provided on the fifth floor on the
south side of the building. No additional amenities are proposed.
The existing 26-slip dock is proposed to remain with 10 of the slips available
only for hotel guests. The remaining 16 slips will be available for lease by the
general public. This will result in two uses being established on the property; a
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City of Clearwater
Council Work Session Meeting Minutes January 14, 2019
hotel and a marina facility. A marina facility is defined in the Community
Development Code (Article 8) as a use of land involved in the operation of a
marina including structures and activities normally integral to the operation of a
marina, such as servicing, fueling, pumping-out, chartering, launching, and
dry-storage of boats and boating equipment. A marina is defined as any
structure constructed on pilings over open water or supported by flotation on the
water which provides three or more boat slips for the purpose of sale or lease.
The Development Agreement includes specific language to limit the specific
activities which may take place on the site ensuring that the "marina facility"
component of the site will be compatible with the overnight accommodations
component of the site as well as adjacent and surrounding uses. Specifically,
activities such as servicing, fueling, pumping-out, commercial chartering and/or
and dry-storage of boats and boating equipment be strictly prohibited and that
the marina slips shall be limited to sale and/or lease to privately-owned boats
rather than commercial vessels for hire.
Consistency with the Community Development Code (CDC):
Minimum Lot Area and Width:
The subject property is 28,800 square feet in area and approximately 240 feet
wide. The proposed lot area and width may be approved as part of a Level One
Flexible Standard development (FLS) application, subject to meeting the
applicable flexibility criteria of the Community Development Code.
Minimum Setbacks:
The conceptual site plan depicts setbacks to building of 15 feet along the front
(south) along Bayway Boulevard, side (east and west) setbacks of 10 feet and a
rear (south) setback of five feet (all to building). The proposed setbacks may be
approved as part of a Level Two Flexible Development (FLD) application,
subject to meeting the applicable flexibility criteria of the Community
Development Code.
Maximum Height:
The proposal provides for a building 80 feet in height as measured from BFE
where a height of up to 100 feet is permitted for overnight accommodations.
The proposed height is also permitted by the CDC subject to meeting the
applicable flexibility criteria of the CDC and as approved as part of a Level II
Flexible Development application and as otherwise limited by Beach by Design.
The height of the proposed building is consistent with the guidelines of Beach
by Design.
Minimum Off-Street Parking:
The 60-room overnight accommodation use with a 16-slip marina facility
requires a minimum of 80 off-street parking spaces with 1.2 spaces per unit (72
spaces) for the hotel component and one space per two slips (eight spaces) for
the 16-slip marina facility component. A parking garage component located on
the ground and first four levels of the building will provide a minimum of 80
spaces where 80 spaces are required. This is consistent with the applicable
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City of Clearwater
Council Work Session Meeting Minutes January 14, 2019
Sections of the CDC.
Landscaping:
While a formal landscape plan is not required to be submitted for review at this
time, the conceptual landscape areas depicted on the site plan show that
adequate spaces for foundation landscaping will be provided along the street
frontage as required by Section A.6 of the Old Florida District within Beach by
Design. Since no perimeter landscape buffers are otherwise required in the
Tourist (T) District, the proposed landscape areas meet or exceed what is
required. It is noted, however, that flexibility may be requested/necessary as
part of a Comprehensive Landscape Program which would be reviewed at time
of formal site plan approval.
Consistency with Beach by Design:
Clearwater Pass District
No specific development parameters are provided within the Clearwater Pass
district section of Beach by Design.
Design Guidelines:
A review of the provided architectural elevations and massing study was
conducted and the proposed building does appear to be generally consistent
with the applicable Design Guidelines established in Beach by Design. It is
noted, however, that a more formal review of these Guidelines will need to be
conducted as part of the final site plan approval process.
Hotel Density Reserve:
The project has been reviewed for compliance with those criteria established
within Beach by Design concerning the allocation of hotel rooms from the
Reserve. The project appears to be generally consistent with those criteria,
including that the development comply with the Metropolitan Planning
Organization's (MPO) countywide approach to the application of traffic
concurrency management for transportation facilities. The submitted Traffic
Impact Study concludes that traffic operations at nearby intersections and on
adjacent roadways would continue at acceptable levels of service.
Standards for Development Agreements:
The proposal is in compliance with the standards for development agreements,
is consistent with the Comprehensive Plan and furthers the vision of beach
redevelopment set forth in Beach by Design. The proposed Development
Agreement will be in effect for a period not to exceed ten years, meets the
criteria for the allocation of rooms from the Hotel Density Reserve under Beach
by Design and includes the following main provisions:
■ Provides for the allocation of 27 units from the Hotel Density Reserve;
■ Requires the developer to obtain building permits and certificates of
occupancy in accordance with Community Development Code (CDC)
Section 4-407;
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City of Clearwater
Council Work Session Meeting Minutes January 14, 2019
■ Requires the return of any hotel unit obtained from the Hotel Density
Reserve that is not constructed;
■ Prohibits the conversion of any hotel unit allocated from the Hotel Density
Reserve to a residential use and requires the recording of a covenant
restricting use of such hotel units to overnight accommodation usage;
■ Provides evidence that the development complies with the Metropolitan
Planning Organization's (MPO) countywide approach to the application of
concurrency management for transportation facilities, and includes a
transportation analysis conducted for the development;
■ Provides that all units in a hotel receiving units from the Reserve shall be
made available to the public as overnight transient hotel guests at all times
through the required hotel reservation system;
■ That no hotel room in a hotel allocated units from the Reserve will have a full
kitchen;
■ That a reservation system shall be required as an integral part of the hotel
use and there shall be a lobby/front desk area that must be operated as a
typical lobby/front desk area for a hotel would be operated; and
■ Requires a legally enforceable mandatory evacuation/closure covenant that
the hotel will be closed as soon as practicable after a hurricane watch that
includes Clearwater Beach is posted by the National Hurricane Center.
Changes to Development Agreements:
Pursuant to Section 4-606.1., CDC, a Development Agreement may be
amended by mutual consent of the parties, provided the notice and public
hearing requirements of Section 4-206 are followed. Revisions to conceptual
site plans and/or architectural elevations attached as exhibits to this
Development Agreement shall be governed by the provisions of Section 4-406,
CDC. Minor revisions to such plans may be approved by the Community
Development Coordinator. Other revisions not specified as minor shall require
an amendment to this Development Agreement.
In response to questions, Senior Planner Mark Parry said there will be no
restaurant or rooftop bar/music. The only amenity being proposed by the
developer is a pool on the south side of the 5th floor. The parking
requirement for the boatslips is one space for every two boatslips. The
parking will be limited to hotel guests and slip tenants only, there will be no
public parking at the site. As part of a Level 2 flexible development
application, the maximum height could be 100 feet if a condominium is
constructed. He said the height is measured from the minimum floor
elevation. The resort density pool units were limited to a specific geographic
area. The density reserve is not limited to a geographic area, applicants
must meet certain requirements to be eligible. Staff reviewed the application
based on Beach by Design and the community development code to
determine if the request was eligible for units. Mr. Parry said if Council wants
to address the noise concerns raised by residents, Council may
request hours of operation and restrict amplified music in the development
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City of Clearwater
Council Work Session Meeting Minutes January 14, 2019
order. The property is zoned tourist and overnight accommodations is a
permitted use. If Council does not approve the request, the applicant may
develop a 33-unit hotel, restaurant, retail plaza, brew pub, nightclub, offices,
indoor recreation/attachment, resort attached dwellings or attached
dwellings. Mr. Parry said there are two types of residential uses permitted in
the Tourist district, attached dwellings may be rented out for one month or
more and resort attached dwellings may be rented out for any term.
The City Clerk confirmed that correspondence from individuals opposing the
project have been attached to the agenda item and included in the public
hearing file.
Staff was directed to provide information on the traffic study.
8.8 Approve the proposed first amendment to an existing Development Agreement between
NESC, LLC (the property owner) and the City of Clearwater for property located at 443
East Shore Drive, which includes a revision to the number of overnight accommodation
units, revision of the notice addresses for the developer, revision of Exhibit B to provide
new conceptual site plans and elevations; adopt Resolution 19-01 and authorize the
appropriate officials to execute same. (HDA2012-03001A)
Site Location and History:
The 1.26-acre subject property is located at the northeast corner of East Shore
Drive and Papaya Street. The site is zoned Tourist (T) District with an
underlying Future Land Use Plan (FLUP) category of Resort Facilities High
(RFH) and is located within the Marina District of Beach by Design.
On June 19, 2012, the Community Development Board approved a project
consisting of 134 overnight accommodation units, a 6,500 square foot
restaurant, a 50-slip marina, and 15-foot wide boardwalk along the seawall of
the property. Subsequently, at its meeting of July 27, 2012, the City Council
entered into a Development Agreement with the developer of this project, and
as part of this Agreement the Council assigned 71 units from the Hotel Density
Reserve to the project to achieve 134 overnight accommodation units.
Development Proposal:
Since the city council meeting of December 6, 2018, the applicant has revised
the Development Agreement to provide for a limitation on amplified music as
requested by Council.
The proposal includes an increase in the number of overnight accommodation
units within the project from 134 to 139 via two separate Transfers of
Development Rights of two and three units each. The additional rooms are to be
accommodated within previously approved "cabana units," which were not
considered to be rooms for overnight stay, and as such there is no expansion of
the building needed to accommodate these new rooms. The development
already includes sufficient off-street parking to meet the requirement of the
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additional rooms. The changes to the Development Agreement are listed below.
■ The 7th recital is deleted and replaced to provide for an updated room count;
■ Section 4.1 is deleted and replaced to provide for an updated room count
and density;
■ Section 6.1.8 is added to provide a limitation on amplified music at the hotel
after 11:00 p.m. on Sunday through Thursday, and after 12:00 midnight on
Friday and Saturday;
■ Section 13: the addresses for the Developer are deleted and replaced with
updated information; and,
■ Exhibit "B" is deleted and replaced with updated site and building places
reflecting the updated room count.
Consistency with the Community Development Code (CDC):
At its meeting of June 19, 2012, the Community Development Board found the
development proposal to be consistent with the applicable provisions of the
CDC. No aspect of those provisions is being modified as part of this proposal.
Consistency with Beach by Design:
At its meeting of June 19, 2012, the Community Development Board found the
development proposal to be consistent with the applicable provisions of Beach
by Design. No aspect of those provisions is being modified as part of this
proposal.
Hotel Density Reserve:
The project was previously reviewed for compliance with those criteria
established within Beach by Design concerning the allocation of hotel rooms
from the Reserve and the project was found to be consistent with those criteria,
including that the development comply with the Metropolitan Planning
Organization's (MPO) countywide approach to the application of traffic
concurrency management for transportation facilities.
Standards for Development Agreements:
The proposal is in compliance with the standards for development agreements,
is consistent with the Comprehensive Plan and furthers the vision of beach
redevelopment set forth in Beach by Design. The proposed first amended and
restated amendment to the existing Development Agreement will be in effect for
a period not to exceed ten years, meets the criteria for the allocation of rooms
from the Hotel Density Reserve under Beach by Design and includes the
following main provisions:
■ Provides for no change in the number of units (71 units) allocated from the
Hotel Density Reserve (previously approved as part of DVA2012-
03008/Resolution No. 12-07);
■ Revises Exhibit B which includes new conceptual site plans, architectural
drawings, elevations and perspectives;
■ Requires the developer to obtain building permits within one year of approval
of the amended and restated Development Agreement and certificates of
occupancy in accordance with CDC Section 4-407;
■ Requires the return of any hotel unit obtained from the Hotel Density
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Reserve that is not constructed;
■ For units allocated from the Hotel Density Reserve, prohibits the conversion
of any hotel unit to a residential use and requires the recording of a covenant
restricting use of such hotel units to overnight accommodation usage; and,
■ Requires a legally enforceable mandatory evacuation/closure covenant that
the hotel will be closed as soon as practicable after a hurricane watch that
includes Clearwater Beach is posted by the National Hurricane Center.
Changes to Development Agreements:
Pursuant to CDC Section 4-606.1., a Development Agreement may be amended
by mutual consent of the parties, provided the notice and public hearing
requirements of CDC Section 4-206 are followed. Revisions to conceptual site
plans and/or architectural elevations attached as exhibits to this Development
Agreement shall be governed by the provisions of CDC Section 4-406. Minor
revisions to such plans may be approved by the Community Development
Coordinator. Other revisions not specified as minor shall require an amendment
to this Development Agreement.
The Planning and Development Department is recommending approval of this
First Amendment to the Development Agreement.
9. Information Technology
9.1 Approve Addendum to License and Services Agreements to Tyler Technologies, Inc. of
Yarmouth, ME, for an additional amount not to exceed $443,855.44 for human capital
management software licensing and professional services, for a new project total of
$2,538,394.44, and authorize the appropriate officials to execute same. (consent)
Tyler's Munis software was chosen to replace the City's previous financial
management software, Aptean's Ross, after a thorough selection process
which began in October 2015 and ended in March 2017. The agreement with
Tyler Technologies was approved by Council on March 16th, 2017, and the
implementation of the financial modules, or phase one, kicked off in May 2017.
In May 2018, the City went live on the following modules and services:
accounting, general ledger, budget, accounts payable, cash management,
contract management, fixed assets, project and grant accounting, procurement,
accounts receivable, general billing, forms processing, content management,
analytic and reporting, systems management, disaster recovery, and change
management.
The following modules and services were listed as optional in the initial
agreement and will be implemented as phase two of the project: employee
payroll, pension payroll, employee self-service, and portions of human
resources and talent management, recruiting.
Since 1998, the City has used Oracle's PeopleSoft software for human
resources management, payroll and pension payments, and related tax
processing and reporting. The City can expect to realize several benefits in the
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switch from PeopleSoft to Munis including: increased efficiency with integrated
financial and human resources payroll software and better ability to train and
cross-train employees in one primary system instead of two.
The implementation for phase two, consisting of the above-listed elements, is
projected to take 12 to 18 months.
The requested not-to-exceed amount for phase two includes all implementation
expenses for licensing, professional services, travel, hardware, and a project
contingency of 25% ($359,040.35 and a contingency of$84,815.09).
The Total-Cost-of-Ownership (TCO) for the first 5 years of Phase II is
anticipated to be $72,914 for software maintenance. The TCO for the first 5
years will be $932,334.00 for all Phases of the Munis project. The ongoing cost
of maintenance will be covered within the IT operating budget and a separate
agenda item (PO) will be approved for the 5-year maintenance expenses.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in the Finance CIP project cost codes
3557355-564300-94828 (computer software >$5,000) and
3557355-530100-94828 (professional services) for planned expenditures in the
current fiscal year. Any implementation expenditures for future fiscal years will
be budgeted in the same project. Maintenance and hardware expenses in out
years will be budgeted in the IT Admin Services budget.
9.2 Approve a License, Hardware, Maintenance and Services Agreement to E.J. Ward, Inc.
of San Antonio, TX, for fuel management software and hardware, GPS hardware and
services, and associated professional services in an amount not to exceed
$1,285,200.00, in accordance with Code of Ordinances Section 2.564(1)(d) Other
Government Bid and authorize the appropriate officials to execute same. (consent)
In March 2017, the City initiated a contract with Data Remote, Inc. for GPS
services and a fuel management solution for the City's truck and vehicle fleet.
After extended efforts, the existing vendor has not been able to deliver on the
contracted services and solutions.
City staff has conducted significant research within this solution sector and has
identified E.J. Ward as the preferred solution provider for the integration of GPS,
fuel system and pump access control solutions. The contract is being
piggy-backed on the NJPA Contract# 022217-EJW, June 1, 2017 (Sourcewell).
The project will include the installation of vehicle hardware, fuel pump
management software and hardware, and GPS viewing software.
Since 2012, the City has used GPS/Fleet Management solutions to improve
vehicle maintenance and the accountability of fleet assets. This project is
intended to improve maintenance efficiency, vehicle longevity, efficiency of fuel
distribution and reduce administrative processing and reporting overhead.
First year expenses are anticipated to be approximately $675,000; expenses for
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years 2 - 5 will be approximately $120,000, $122,000, $128,000 and $132,000,
respectively. A contingency of approximately 10% ($108,000) is also included.
The implementation consists of the above-listed elements; and is projected to
take 6 to 9 months for implementation.
APPROPRIATION CODE AND AMOUNT:
This project will be funded from an existing capital improvement project 94246,
Fleet Management & Mapping.
A first quarter budget amendment will provide a transfer of an additional
$390,000 from Garage Fund reserves, to capital improvement project 94246 to
fund the first-year implementation and maintenance expenses of this contract.
Out year expenses (years 2-5) will be funded through the General
Services/Fleet operating budget.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by first quarter budget amendment
allocating Garage Fund reserves in the amount of$390,000 to capital
improvement project 94246, Fleet Management & Mapping. The remaining
balance of Garage Fund reserves after 25% working capital reserves is 1.0
million or 5% of the current Garage Fund operating budget.
9.3 Approve a License, Maintenance and Software Services Agreement to FASTER, Inc. of
Norfolk, VA, for fleet asset and work management software and services in an amount not
to exceed $229,432.00, in accordance with Code of Ordinances Section 2.564(1)(d)
Other Government Bid and authorize the appropriate officials to execute same. (consent)
In 2008, the City implemented Synergn Asset Management Solutions (now,
Oracle OWAM), as a fleet asset and work management solution for its Citywide
management of its truck, vehicle and equipment maintenance operations.
City staff has conducted significant research within this solution sector and has
identified FASTER as the preferred solution provider. FASTER is used by over
50 other local government entities within the State of Florida. The contract is
being piggy-backed on GSA Contract Number: GS-35F-0251 U Contract Period:
February 14, 2018 - February 13, 2023.
This project is intended to improve maintenance efficiency, vehicle longevity and
reduce vehicle downtime and administrative processing.
First year expenses are anticipated to be approximately $208,574. A
contingency of approximately 10% ($21,000) is also included.
The implementation consists of the above-listed elements and is projected to
take 6 to 9 months for implementation.
Ongoing maintenance expenses for years 2 - 5 will be approximately $51,000,
$54,000, $57,000 and $60,000, respectively. The 5-year
Total-Cost-of-Ownership will be approximately $452,000.
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APPROPRIATION CODE AND AMOUNT:
Funds are available in capital project 94883, Business Process Review &
Improvement, to fund this contract. Expenses for years 2-5 will be payed for
from the General Services-Fleet operating budget.
10. Marine & Aviation
10.1Approve Kokolakis Contracting Change Order 2 in the amount of$57,353.08 and
Erickson Consulting Engineers (ECE) Supplemental Work Order 2 in the amount of
$21,200.00 for the Clearwater Harbor Marina Wave Attenuator Replacement Project
(18-0001-MA) and authorize the appropriate officials to execute same. (consent)
On June 21, 2018, City Council approved a contract with Construction Manager
at Risk J. Kokolakis Contracting to replace the northern most wave attenuator
lost during Hurricane Irma at the Clearwater Harbor Marina in the amount of
$621,067. This wave attenuator also served as a public fishing pier.
Geotechnical borings beneath Clearwater Harbor performed by the City
(Driggers Engineering Report dated June 30, 2018) resulted in a city directed
change of scope (Change Order 1) in the amount of$62,106.70. This change
covers the cost increases for the overall pile sizes and embedment depths.
Following installation of the replacement wave attenuator system, Change
Order 2 in the amount of$57,353.08 will authorize Kokolakis to furnish and
install the fishing pier components also lost during Hurricane Irma for a total
contract value of$740,526.78.
Council also approved Engineer of Record (EOR) ECE Supplemental Work
Order 1 in the amount of$28,800 to perform Construction Engineering
Inspection (CEI) services for the wave attenuator replacement project in
addition to the ECE Failure Assessment & Recommendation Report for a work
order value of$114,600. Supplemental Work Order 2 in the amount of
$21,200.00 will cover the CEI related to the fishing pier components and change
in scope items involving the pile system for a total work order value of
$135,800.00.
APPROPRIATION CODE AND AMOUNT:
1817525-563800-98610 $57,353.08
1817525-561300-98610 $21,200.00
All Hurricane Irma related expenditures are being captured as part of special
program 98610, Hurricane Irma, to be reimbursed by FEMA or other internal
funding at a later date.
In response to questions, Marine and Aviation Director Ed Chesney said the
wave attenuators are below surface and located along the perimeter of the
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marina. The item before Council addresses the most northern attenuator.
The attenuator and piles need to be replaced.
11. Solid Waste
11.1Award a contract (purchase order) to Tampa Bay Trane, in the amount of$875,000 to
replace both chillers at the Main Police Department, per proposal JY-082818-1 &
H5-174809-4, in accordance with Sec. 2.564(1)(d), Code of Ordinances - Other
governmental contracts and authorize the appropriate officials to execute same. (consent)
The two Chillers and related components at Main Police Department need to be
replaced. The corrosive environment has deteriorated the coils and fins beyond
repair. This proposal provides for the installation of a new air-cooled chiller,
pumps, boilers, piping and ties into the existing controls, electrical devices and
equipment as described in A/E projects drawings dated April 19, 2018.
Tampa Bay Trane is an approved vendor under HVAC for US Communities
Contract# 15-JLP-023 (expires September 30, 2022). Also, the engineer of
record reviewed Trane's scope and proposal and found it to be reasonable
based upon the drawings and specifications that have been produced for the
project.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project GSBM180009, New A/C
Chiller Systems, to fund this contract.
11.2Award a contract (purchase order) to Garland/DBS, Inc., in the amount of$296,067 for
gymnasium roof replacement at North Greenwood Recreation Center and authorize the
appropriate officials to execute same. (consent)
The proposal from Garland/DBS provides for the complete gymnasium roof
system replacement at North Greenwood Recreation Center. The roof system
to be replaced is original to the building and has had numerous repairs and
continues to have issues. The core samples of the roof indicated that complete
removal and replacement of the roof system is necessary.
In choosing a contractor, staff evaluated the U.S. Communities and Master
Intergovernmental Cooperative Purchasing Agreement (MICPA). Garland/DBS,
Inc. is a contractor that has been awarded a bid for roofing services through this
agreement. Garland took the scope of work and managed a construction bid
process, resulting in three local bids for this work. The lowest responsive bid
was Tarheel Roofing, Inc, which will serve as a subcontractor to Garland. The
bid date was November 27, 2018.
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Work shall commence upon award and execution of the proposal and
anticipated to be completed 90 calendar days from the notice to proceed date.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project GSBM180003, Roofing
Repair and Replacement, to fund this contract.
In response to questions Building and Maintenance Superintendent Tom
Wojtkiw said approximately eight years ago a portion of the gymnasium was
sprayed foam as a stop gap measurement to address the faulty roof. The
repairs are outside of the warranty. The item before Council will have a 30-
year warranty.
11.3Authorize surplus disposition of identified vehicles via auction to the highest bidder,
pursuant to City Code Section 2.622, Surplus Personal Property, and authorize the
appropriate officials to execute same. (consent)
G4133, G3810, G3674 and G4150 were wrecked and deemed a total loss by
Risk or were cost prohibitive to repair. Risk has reimbursed the following:
G4133 ($15,914.67) G3810 ($7,421.00) and G3674 ($4,089.00). G4150 is
awaiting an appraisal therefore a reimbursement amount has not yet been
established. The RMC approved the replacement of G4133, G3810 and G3674
and their prospective replacements have already been ordered. The Police
Department will be requesting replacement of G4150 at the next RMC Meeting.
G3303 is no longer needed by the department it belonged to; therefore, no
replacement will be ordered. G3386 has been turned in and will be replaced
when the new transfer station is completed.
City Council authorization for surplus is required in accordance with Code
Section 2.622, when the sale of common bulk items is estimated to exceed
$5,000.
APPROPRIATION CODE AND AMOUNT:
566-00000-364413- Surplus Vehicles
11.4Approve a purchase order to Waste Management/Recycle America, L.L.C. (WM/RA) in
the amount of$350,000 for the processing of the City's single stream recycling
commodity at the contractor's facility in Tampa, FL for the 12-month period beginning
December 16, 2018 through December 15, 2019 as provided in the city's Code of
Ordinances, Section 2.564(1)(e) Exceptions to Bid (impractical to bid) and authorize the
appropriate officials to execute same. (consent)
In December 2013, the Solid Waste/Recycling Department entered into a
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Recycling Services Agreement with WM/RA with automatic annual renewals.
That agreement was amended in January 2017 to end on December 15, 2017
and then automatically renew for monthly or successive terms of thirty days.
That amended agreement provided the City with the ability to terminate the
agreement for convenience on sixty days' notice, which would allow for the
opportunity to build our own processing center.
Over the last twelve months the department has shipped approximately 7,840
tons to the processor for a total cost of approximately $260,000. During that
time, the processor was closed for 8-9 weeks (for various repairs including fire
damage) and significantly reduced the tonnage accepted at their facility.
The Solid Waste Department is requesting that the Council approve a purchase
order payable to Waste Management/Recycle America in the amount of
$350,000. This requested amount is based on increased tonnage for this new
annual period with similar costs per ton. Also, the dollar amount requested is
the same as the previous annual period.
APPROPRIATION CODE AND AMOUNT:
Funds are available as part of the FY 2018/2019 Operating Budget of the
Recycling Fund:
426-2043-530300 (Recycling Fund - Commercial Recycling)
In response to questions, Solid Waste and General Services Director Earl
Gloster said the department will continue to use Waste Management as a
processor, the new facility will house the commodities. Waste Management
has the same end markets. The City's contamination rate has increased by
20% to 50%, enough to have some loads rejected. The Department has
implemented a screening process that directs contaminated loads to the
waste energy plant. Staff is working on a re-education campaign for
residents. He said Waste Management does not want shredded paper,
residents will be asked to place their shredded papers in the garbage in a
plastic bag or participate in the City's Shred Event.
11.5Authorize a contract with Consolidated Resource Recovery, Inc., Sarasota, FL, for yard
waste debris disposal, in the annual amount of$200,000 for an initial three-year term,
with one additional two-year renewal term at the City's discretion and authorize the
appropriate officials to execute same. (consent)
The Solid Waste Department collects yard waste from our residential
customers. This debris is transported by city collection vehicles to the
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contractor's State-permitted disposal facilities.
In May 2018 the City of Largo, FL issued Request for Bids (Bid 18-B-641) for
Yard Trash, Class III and Construction Demolition Debris Disposal. The City of
Clearwater and the City of Dunedin participated in this bid as a cooperative
solicitation, with all entities' requirements represented in the bid. Consolidated
Resource Recovery, Inc. was the lowest responsive, responsible bidder to
provide the requested services. City Code Section 2.564(1)(d) provides for
participation in Cooperative Procurement efforts with other public entities.
APPROPRIATION CODE AND AMOUNT:
Funds are available as part of the FY 2018/19 Operating Budget of the Solid
Waste Fund:
424-02082-543500 (Solid Waste - Residential Collection Dump Fees) $200,000
12. Official Records and Legislative Services
12.1Amend the 2019 city council meeting schedule to cancel the Monday, July 29 work
session. (consent)
The American Public Gas Association's Annual Conference has been
scheduled to take place July 28, 2019 through July 31, 2019 in Stowe, Vermont.
Staff has been asked to cancel the July 29 work session to accommodate the
Mayor's attendance at the conference.
The council meeting will be held on Thursday, August 1 at 6:00 p.m.
12.2Appoint Denise Sanderson as the Clearwater Representative on the Penny for Pinellas
IV Joint Review Committee for a term effective through September 30, 2030. (consent)
Pinellas County has requested that the Clearwater City Council appoint a city
employee with expertise in economic development, planning or housing to the
Penny IV Joint Review Committee. The Committee will be involved in the
funding allocation process.
The City Manager has identified Economic Development and Housing Director
Denise Sanderson as the individual.
12.3Provide direction to and appoint the Charter Review Committee.
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There was council consensus to appoint the following individuals: Richard
Adelson, Kathleen Agnew, Michael Anderson, Darryl Henderson, Marilyn
Kagan, Kelly Kelly, David Lillesand, Marita Lynch, Michael Mannino, Bruce
Rector, Mike Riordon, Sean Schrader, and Becca Tieder.
Staff was directed to place the appointments to the Charter Review
Committee on the Consent Agenda. There was council consensus to defer
discussion of
12.4Approve 2019 State Legislative Priorities.
Staff was directed to add a statement regarding reinstating film incentives
under Issues to Support.
13. Legal
13.1Adopt Ordinance 9217-19 on second reading, amending the Community Development
Code by amending Article 3, Division 18, Signs, removing regulations specific to
downtown; amending Article 4, Division 10, Sign Permit, adding a reference to Appendix
C; amending Appendix C, Downtown Zoning District and Design Standards, Division 7.,
Sign Standards, establishing new sign standards specific to downtown; amending Article
8, Definitions Related to Signage.
14. City Manager Verbal Reports
14.1Approve a budget increase in project C1909, City Hall Move, of$168,085 for a total of
$383,085 to be funded with an allocation of General Fund reserves. (consent)
On August 2, 2018, Council approved a five-year lease agreement with One
Clearwater Tower to serve as administrative offices for departments currently
housed in City Hall.
On November 15, 2018, Council approved a purchase order with Encore
Broadcast Equipment, Inc. for labor and equipment to relocate the broadcast
facilities from City Hall to the Clearwater Main Library. As part of this agenda
item, Council approved creation of a capital project to account for all costs
associated with the move out of City Hall and funded based upon costs known
at the time, which were $153,355.74 for broadcast facilities, $50,000 for IT
related upgrades, and $11,644.26 for moving and other miscellaneous items.
The need for a project budget increase is for two distinct purposes. The first is
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to add funding for minor costs related to adjustments to the space/furnishings,
movers, wiring installation and signage which total $7,455.
The second relates to the funding of the lease payments themselves. Due to
the timing of lease negotiations, no funding was included in the fiscal year
2018/19 operating budget for rental payments. This portion of the budget
increase will include funding for the remainder of the fiscal year (8 payments)
which total $160,629.36. At the end of the fiscal year, staff will bring forward an
amendment to the budget that will reduce the budget of all areas where actual
savings occurred (electrical, utilities, security, custodial, maintenance, etc.) and
reallocate those savings back to the general fund reserves. All future rental
payments will be included in the operating budget of City Hall departments.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will provide an allocation of$168,085 from
General Fund Reserves to project C1909, City Hall Move.
USE OF RESERVE FUNDS:
Funding will be provided by a first quarter budget amendment allocating General
Fund reserves in the amount of$168,085 to capital improvement project C1909,
City Hall Move. Inclusive of this item if approved, a net total of$920,460 of
General Fund reserves has been appropriated by Council to fund expenditures
in the 2018/19 operating budget. The remaining balance in General Fund
reserves after the 8.5% reserve is approximately $8.7 million, or 5.9% of the
current General Fund operating budget.
In response to questions, Assistant City Manager Micah Maxwell said the
original budget did not include a line item for rental payment, the utilities and
building maintenance at City Hall will offset the rental payment. Each
department in City Hall pays a portion for utilities and security. Deputy City
Manager Jill Silverboard said City Hall will not be contributing to the building
and maintenance fund. Budget Manager Kayleen Kastel said each
department pays a prorated portion of certain tasks that Building and
Maintenance performs. The cleaning, security and elevator contracts will be
eliminated. Ms. Silverboard said there will be financial repercussions for
breaking the contracts.
Staff was directed to take the item off the Consent Agenda.
14.2Discuss Imagine Clearwater.
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Following the special council meeting on December 3rd, 2018 staff has brought
forward a site layout and size and scope renderings of a bandshell that would
support increased structural back of house facilities and an overhang that could
3,000 seated guests during a concert.
Based on this information, staff is seeking direction on the size and scope that
the council would like to see the structure designed to. This information will
allow us to move forward with design of other elements of the park while we
refine the site area for the bandshell structure over the coming months. Staff
will be returning to council several times to discuss other elements that hinge
on this decision.
The Council recessed from 12:31 p.m. to 12:40 p.m.
Assistant City Manager Micah Maxwell provided a PowerPoint presentation
regarding potential site plans for The Green.
It was suggested that rendering slides state they are artist rendering so that
the public does not have the impression the designs have been approved.
In response to questions, Mr. Maxwell said the detail of roof materials is not
known at this time, staff hopes to have that detail finalized within the next
month or two as the size and scope of the performance venue is determined.
Staff today is looking for council direction regarding the proposed venue
footprint with 3,000 seats and back of house amenities. The front area of the
venue is a flex area with seating that can go to the stage, the type of seating
has not been determined yet. Mr. Maxwell said staff intends to bring the
details of the seating type and cost at a future meeting. Consultant Gary
Siebein said the acoustic analysis of the roof over the seating area showed
that the sounds projected out of the facility were 10 decibels less than the
surrounding residential properties. Scheme 1 depicts approximately 3,000
individuals at an event, Scheme 2 has 6,000 individuals and Scheme 3 is a
larger event where the entire lawn is occupied.
Staff was directed to provide information regarding the maximum number
seats under the awning footprint.
Support was expressed for a venue with 3,000 seats. Concerns were
expressed with a smaller seating venue. It was stated that a 4,000-seat
venue would be self-sustaining and attract acts. Support was expressed for
the proposed back of house amenities.
In response to questions, Mr. Maxwell said the stage is 40 ft. by 60 ft. and
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each wing measures 20 ft. by 20 ft.
In response to a suggestion, the City Manager said staff is relying on the
experts assembled by the consultants. He requested Council identify
individuals in the community they think should play a role because that is the
individual who should speak with the consultants.
Discussion ensued with support expressed to have Zev Buffman as a
consultant. Concerns were expressed that Mr. Buffman has supported an
8,000-seat venue and that bringing him on as a consultant will further delay
the project.
Mr. Maxwell said the current seating for the proposed venue is 3,000.
It was stated that the market should determine the size of the performance
venue.
Former Ruth Eckerd Hall CEO Zev Buffman said the performance venue
should have 4,000 seats to be competitive.
Consultant Christopher Sprague said the proposed venue has 3,000 seats
with a flexible zone in the front. Stantec Consultant Darryl LeBlanc said
information presented at the public engagement meetings was decided with
staff, and simple for the public to understand. The number of seats was
determined at after the last meeting with council where staff identified the
number Council was comfortable with. The City Manager said staff did not
hear Council consensus for a 4,000-seat venue at the workshop.
The City Attorney said the City had a market analysis done that indicated
size, not a market-driven design. Deputy City Manager Jill Silverboard said
Imagine Clearwater was community driven, the consultants arrived at a
status quo idea.
15. City Attorney Verbal Reports — None.
16. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
17. Closing Comments by Mayor— None.
18. Adjourn
The meeting adjourned at 1:40 p.m.
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