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04/04/2019 City Council Meeting Minutes April 4, 2019 City of Clearwater Main Library- Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 m ap ® e Meeting Minutes Thursday, April 4, 2019 6:00 PM Council Chambers - Main Library City Council Page 1 City of Clearwater City Council Meeting Minutes April 4, 2019 Roll Call Present: 5 - Mayor George N. Cretekos, Councilmember Jay Polglaze, Councilmember Hoyt Hamilton, Vice Mayor Bob Cundiff and Councilmember David Allbritton Also Present: Jill Silverboard — Deputy City Manager, Micah Maxwell —Assistant City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk, and Nicole Sprague — Official Records & Legislative Services Coordinator. To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order— Mayor Cretekos The meeting was called to order at 6:00 p.m. in Council Chambers at the Main Library. 2. Invocation — Rev. Dr. Rhonda Blevins from Chapel by the Sea 3. Pledge of Allegiance — Councilmember Hamilton 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) — Given. 4.1 Civitan Awareness Month Proclamation, April 2019 —Amy Monfre, Clearwater Civitan Club, President 4.2 Workzone Safety Awareness Week Proclamation, April 8-12, 2019 — Rick Osorio, Risk Management 4.3 Neighborly Care - David lomaka, Executive Director Mr. Lomaka reviewed the services provided by Neighborly Care Network and thanked the community and volunteers for their continued support. 4.4 Tampa Bay Estuary Update - Ed Sherwood, Director TBEP Mr. Sherwood provided a PowerPoint presentation and thanked the City for Page 2 City of Clearwater City Council Meeting Minutes April 4, 2019 its participation and continued support. 5. Approval of Minutes 5.1 Approve the March 21, 2019 City Council Meeting Minutes as submitted in written summation by the City Clerk. Councilmember Hamilton moved to approve the March 21, 2019 City Council Meeting Minutes as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 6. Citizens to be heard re items not on the agenda Lisa Lanza questioned why Ruth Eckerd Hall was selling beer and wine from a kiosk at a recent Blast Friday and if a Request for Proposal was issued for Blast Friday events. She also asked that consideration be given to organize a Clearwater Bay or Clearwater Harbor estuary program. Sabrene Ahmad expressed concerns with light pollution and provided suggestions on how all can reduce light pollution. Lazaria Henkel thanked the City for the parking improvements on Clearwater Beach but expressed concerns with the 2-hour parking limit near the Clearwater Beach Recreation Center. John Brushwood said his Capstone research project on implementing single-member districts in Clearwater showed that 80% of phone survey respondents had a favorable view on single-member districts. He will be presenting his report on April 15 to a review panel at St. Petersburg College. 7. Consent Agenda — Approved as submitted. 7.1 Approve a Contract for Purchase of Real Property by the City of Clearwater of certain real property owned by The School Board of Pinellas County, Florida, with a purchase price of $1,800,000 and total expenditures not to exceed $1,825,000; authorize the appropriate officials to execute same, together with all other instruments required to affect closing; and approve the transfer of$1,825,000 from general fund reserves at mid-year to cover the cost of the purchase. (consent) Page 3 City of Clearwater City Council Meeting Minutes April 4, 2019 7.2 Approve a Contract with Olameter DPG, LLC, in the annual amount of$600,000, with the option for two, one-year term extensions, to provide natural gas line locating services and authorize the appropriate officials to execute same. (consent) 7.3 Approve grant funds awarded to the City from Clearwater for Youth, in the amount of $18,000 for a flag football league and track program to serve local youth and establish a special program, G1907 - Clearwater for Youth Grants, for these funds at mid-year. (consent) 7.4 Approve a Business Lease Contract between the City of Clearwater and Lutheran Services Florida, Inc. for the use of city-owned properties located at 701 N Missouri Avenue and authorize the appropriate officials to execute same. (consent) 7.5 Approve a Business Lease Contract between the City of Clearwater (City) and Hope Academy International, LLC for the use of a city-owned lot located at 918 Palmetto Avenue and authorize the appropriate officials to execute same. (consent) 7.6 Approve amendment one to Joint Partnership Agreement (JPA) between Pinellas County and the City of Clearwater for the South Myrtle Avenue from Clearwater Largo Road to Belleair Road Drainage Project (17-0059-UT) extending the expiration date to April 2021 and increasing estimated costs by $29,082.90 and authorize the appropriate officials to execute same. (consent) 7.7 Approve an Engineer of Record (EOR) Work Order to Jones Edmunds of Tampa, FL, in the amount of$163,000 for the Marshall Street (MS) Water Reclamation Facility (WRF) Blend Tank Mixer project (18-0057-UT), and authorize the appropriate officials to execute same. (consent) 7.8 Approve the conveyance of a Distribution Easement to Duke Energy for the installation and maintenance of a new power line and electric facilities for City of Clearwater property at 1005 N Old Coachman Road and authorize the appropriate officials to execute same. (consent) 7.9 Approve the agreement between Dunedin Blue Jays and the City of Clearwater Fire and Rescue Department to provide emergency medical services at Jack Russell Stadium for 2019 baseball events as outlined in the agreement and authorize the Fire Chief of Clearwater Fire and Rescue to execute same. (consent) 7.10Approve the 2019 Emergency Medical Services ALS First Responder Growth Management Agreement between Pinellas County and City of Clearwater to implement EMS growth management strategies and authorize the appropriate officials to execute same. (consent) Page 4 City of Clearwater City Council Meeting Minutes April 4, 2019 7.11Authorize surplus disposition of identified vehicles via auction to the highest bidder pursuant to City Code Section 2.622, Surplus Personal Property, and authorize the appropriate officials to execute same. (consent) 7.12Reappoint Sallie Parks to the Sister Cities Advisory Board with a term to expire April 30, 2022. (consent) 7.13Elect Councilmember Cundiff to serve as Vice Mayor. (consent) 7.14Schedule a special council meeting on May 14, 2019 at 2:00 p.m. for the purpose of holding a strategic planning session. (consent) 7.15Request authority to institute a civil action on behalf of the City against R.J. Kielty Plumbing, Heating and Cooling, Inc. to recover $3,232.77 for damages to city property. (consent) 7.16Request authority to institute a civil action on behalf of the City against Diversified Landscape Maintenance and Construction, Inc. to recover $1,936.05 for damages to city property. (consent) 7.17Appoint Councilmembers as representatives to serve on Regional and Miscellaneous Boards.(consent) 7.18Request authority to settle case of City of Clearwater v. Eva Long, Case No. 18-5969-CI. (consent) Councilmember Allbritton moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. Public Hearings - Not before 6:00 PM 8. Administrative Public Hearings 8.1 Approve the request from the owner of property addressed as 1416 Leo Lane E. to vacate a 10-ft. by 75-ft. portion of a platted Utility Easement lying in Lot 32, Skycrest Greens Addition, as recorded in Plat Book 69, Page 6 of the Public Records of Pinellas County, Florida, and pass Ordinance 9265-19 on first reading. The property owner at 1416 Leo Lane E., Clearwater, has requested that the Page 5 City of Clearwater City Council Meeting Minutes April 4, 2019 City vacate 10 feet of a platted Utility Easement along the rear of their property. The purpose of this vacation will be to allow the homeowner's existing pool & pool deck not to encumber into the easement. There are no utilities present within this easement. All city departments have reviewed this vacation and have no objection. Councilmember Polglaze moved to approve the request from the owner of property addressed as 1416 Leo Lane E. to vacate a 10-ft. by 75-ft. portion of a platted Utility Easement lying in Lot 32, Skycrest Greens Addition, as recorded in Plat Book 69, Page 6 of the Public Records of Pinellas County, Florida. The motion was duly seconded and carried unanimously. Ordinance 9265-19 was presented and read by title only. Vice Mayor Cundiff moved to pass Ordinance 9265-19 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 8.2 Declare surplus for conveyance to the City of Clearwater Community Redevelopment Agency (CRA), certain real property located at 115 S. Martin Luther King Jr. Ave, for redevelopment purposes. (APH) In October 2003, the City of Clearwater acquired the subject property via Warranty Deed, as recorded in O.R Book 13185, Page 1820. et. seq., Public Records of Pinellas County, Florida. An independent appraisal was performed on the property on April 18th, 2018 by Jim Millspaugh and Associates. The appraisal report determined that the fair market value of the property is $415,000.00. The CRA Director has requested that the property be declared surplus for transfer to the CRA. City Staff recommends City Council approval of the CRA proposal, whereby the CRA purchases the property from the City with a sales price of$300,549.11. The City Finance Director and the CRA Director have mutually agreed to the purchase price as said purchase price will make the City whole as to its investment in the property. The CRA's intent is to assemble the parcel with the CRA-owned parcel directly adjacent to the East and issue a Request for Proposals from developers. City stakeholders have reviewed and support declaring the property surplus. One individual questioned how long the Community Redevelopment Page 6 City of Clearwater City Council Meeting Minutes April 4, 2019 Agency would have the site before it is redeveloped. Councilmember Hamilton moved to declare surplus for conveyance to the City of Clearwater Community Redevelopment Agency (CRA), certain real property located at 115 S. Martin Luther King Jr. Ave, for subsequent sale by the CRA for redevelopment purposes. The motion was duly seconded and carried unanimously. 8.3 Declare surplus for conveyance to the City of Clearwater Community Redevelopment Agency (CRA), certain real property located at the Southwest Corner of Prospect Avenue and Park Street, legally described as Tract 3 of the Plat Mediterranean Village in the Park, as recorded in Plat Book 125, Pages 44-46 of the Public Records of Pinellas County, Florida, for redevelopment purposes. (APH) In July 1999, the City of Clearwater acquired, via a HUD grant (Grant), the .41-acre property along with 3 other parcels to utilize in the Prospect Lake Project for Stormwater utilities. The City was able to complete the Prospect Lake Project on less land than originally expected, resulting in excess land being encumbered by the Grant restrictions. To free up the land for redevelopment, the prorated portion of the Grant needed to be reimbursed to HUD. The City has reimbursed HUD a net expenditure of$82,774.68 for this property and is now free of any HUD restrictions or obligations. An independent appraisal was performed on the property on June 7th, 2018 by Jim Millspaugh and Associates. The appraisal report determined that the fair market value of the lot is $260,000.00. The Community Redevelopment Agency (CRA) Director has requested that the property be declared surplus for transfer to the CRA. City Staff recommends City Council approval of the CRA proposal, whereby the CRA purchases the property from the City with a sales price of$260,000.00. The CRA's intent is to issue a Request for Proposals to seek redevelopment opportunities for the site. City stakeholders have reviewed and support declaring the property surplus. Councilmember Allbritton moved to Declare surplus for conveyance to the City of Clearwater Community Redevelopment Agency (CRA), Page 7 City of Clearwater City Council Meeting Minutes April 4, 2019 certain real property located at the Southwest Corner of Prospect Avenue and Park Street, legally described as Tract 3 of the Plat Mediterranean Village in the Park, as recorded in Plat Book 125, Pages 44-46 of the Public Records of Pinellas County, Florida, for subsequent sale by the CRA for redevelopment purposes. The motion was duly seconded and carried unanimously. 8.4 Declare surplus for conveyance to City of Clearwater Community Redevelopment Agency (CRA), certain real property located at the SW Corner of Cleveland St. and S. Dr. Martin Luther King Jr. Ave., legally described as; the North 282.5 feet of the East 50 feet of Block 5, according to the plat of Sarah McMullen's Subdivision, as recorded in Plat Book 1, Page 41, Public Records of Pinellas County, Florida; together with all that part of the West 90 feet of the East 110 feet of the Northwest '/4 of the Northwest '/4 of Section 15, Township 29 South, Range 15 East, which lies between Eastwardly projections of the North and South Boundaries of the part of said Block 5 thus defined, less and except any road rights-of-way. (APH) In August 2018, the City of Clearwater acquired the .73-acre unimproved lot via a multi-property land swap. An independent appraisal was performed on the property on March 21, 2018 by Jim Millspaugh and Associates. The appraisal report determined that the fair market value of the property is $640,000.00. The CRA Director has requested the property be declared surplus for transfer to the CRA. City Staff recommends City Council approval of the CRA proposal, whereby the CRA purchases the property from the City with a sales price of $364,782.89. The City Finance Director and the CRA Director have mutually agreed to the purchase price as said purchase price will make the City whole as to its investment in the property. The CRA's current plans are to utilize the property for a public parking lot to support downtown development. The CRA intends to utilize the property for a public parking lot to support downtown development. City stakeholders have reviewed and support declaring the property surplus. Councilmember Polglaze moved to declare surplus for conveyance to City of Clearwater Community Redevelopment Agency (CRA), certain real property located at the SW Corner of Cleveland St. and S. Dr. Martin Luther King Jr. Ave., legally described as; the North 282.5 feet of the East 50 feet of Block 5, according to the plat of Page 8 City of Clearwater City Council Meeting Minutes April 4, 2019 Sarah McMullen's Subdivision, as recorded in Plat Book 1, Page 41, Public Records of Pinellas County, Florida; together with all that part of the West 90 feet of the East 110 feet of the Northwest '/4 of the Northwest '/4 of Section 15, Township 29 South, Range 15 East, which lies between Eastwardly projections of the North and South Boundaries of the part of said Block 5 thus defined, less and except any road rights-of-way. The motion was duly seconded and carried unanimously. 9. Second Readings - Public Hearing 9.1 Adopt Ordinance 9237-19 on second reading, annexing certain real property whose post office address is 3143 Johns Parkway, Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. Ordinance 9237-19 was presented and read by title only. Vice Mayor Cundiff moved to adopt Ordinance 9237-19 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 9.2 Adopt Ordinance 9238-19 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 3143 Johns Parkway, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Urban (RU). Ordinance 9238-19 was presented and read by title only. Councilmember Hamilton moved to adopt Ordinance 9238-19 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 9.3 Adopt Ordinance 9239-19 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 3143 Johns Parkway, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Page 9 City of Clearwater City Council Meeting Minutes April 4, 2019 Ordinance 9239-19 was presented and read by title only. Councilmember Allbritton moved to adopt Ordinance 9239-19 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 9.4 Adopt Ordinance 9240-19 on second reading, annexing certain unaddressed real property located approximately 820 feet south of Gulf to Bay Boulevard between 2991 Gulf to Bay Boulevard and Old Tampa Bay, Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. One individual questioned if the item before Council was submerged land and a zoning change. It was stated that the item was an annexation, not a zoning change. Ordinance 9240-19 was presented and read by title only. Councilmember Polglaze moved to adopt Ordinance 9240-19 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 9.5 Adopt Ordinance 9241-19 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain unaddressed real property located approximately 820 feet south of Gulf to Bay Boulevard between 2991 Gulf to Bay Boulevard and Old Tampa Bay, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as US 19 Regional Center (US 19-RC). Ordinance 9241-19 was presented and read by title only. Vice Mayor Cundiff moved to adopt Ordinance 9241-19 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 9.6 Adopt Ordinance 9242-19 on second reading, amending the Zoning Atlas of the city by zoning certain unaddressed real property located approximately 820 feet south of Gulf to Page 10 City of Clearwater City Council Meeting Minutes April 4, 2019 Bay Boulevard between 2991 Gulf to Bay Boulevard and Old Tampa Bay, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as US 19 (US 19) and Preservation (P). One individual questioned why the City does not use stormwater funds to purchase lands within the floodplain. It was stated the existing property owner is annexing into city limits and has not listed the property for sale. Ordinance 9242-19 was presented and read by title only. Councilmember Hamilton moved to adopt Ordinance 9242-19 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 9.7 Adopt Ordinance 9243-19 on second reading, annexing certain real properties whose post office addresses are 3046 Merrill Avenue, 3035 Terrace View Lane, 3050 Glen Oak Avenue North, 3012 and 3020 Lake Vista Drive, 3023 Grand View Avenue and 3077 Hoyt Avenue, all within Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. One individual spoke in opposition and stated he preferred residing in unincorporated Pinellas County and questioned if he would be impacted by increased property taxes or utility rates as result of being annexed into city limits. He said he did not want to be annexed but the information he received stated that if he chose not to annex, he would be billed as if he were a city resident and would be given year to remove the septic tank from the property at his expense versus the $900 fee to connect to city sewer. Deputy City Manager Jill Silverboard said staff can provide information that would answer the individual's questions. The property is located in one of the City's septic-to-sewer project areas. The goal of the septic-to-sewer projects is to eliminate septic tanks. The City provides an incentive that reduces the connection fee. She said it will cost the property owner more monthly because he will no longer have a septic tank and will be required to pay sewer disposal charges. Clearwater's utility rates are higher than the current Pinellas County rate. Ms. Silverboard said the property owner currently pays for city water at a non-resident rate. Page 11 City of Clearwater City Council Meeting Minutes April 4, 2019 The City Attorney said the City cannot waive the cost for the individual due to bond covenants. It was stated, when annexed into Clearwater, the property owner would pay Clearwater property taxes. As a county resident, the property owner currently pays county property taxes and a MS TU (municipal service taxing unit). Pinellas County does not provide sewer service. Ordinance 9243-19 was presented and read by title only. Councilmember Allbritton moved to adopt Ordinance 9243-19 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 9.8 Adopt Ordinance 9244-19 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real properties whose post office addresses are 3046 Merrill Avenue, 3035 Terrace View Lane, 3050 Glen Oak Avenue North, 3012 and 3020 Lake Vista Drive, 3023 Grand View Avenue and 3077 Hoyt Avenue, all within Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL). Ordinance 9244-19 was presented and read by title only. Councilmember Polglaze moved to adopt Ordinance 9244-19 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 9.9 Adopt Ordinance 9245-19 on second reading, amending the Zoning Atlas of the city by zoning certain real properties whose post office addresses are 3046 Merrill Avenue, 3035 Terrace View Lane, 3050 Glen Oak Avenue North, 3012 and 3020 Lake Vista Drive, 3023 Grand View Avenue and 3077 Hoyt Avenue, all within Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium Density Residential (LMDR). Ordinance 9245-19 was presented and read by title only. Councilmember Hamilton moved to adopt Ordinance 9245-19 on second and final reading. The motion was duly seconded and upon Page 12 City of Clearwater City Council Meeting Minutes April 4, 2019 roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 9.10Adopt Ordinance 9266-19 on second reading, amending the Operating Budget for the Fiscal Year ending September 30, 2019 to reflect increases and decreases in revenues and expenditures for the General Fund, Special Development Fund, Special Program Fund, Water and Sewer Fund, Marine Fund, Parking Fund, General Services Fund, Administrative Services Fund and Garage Fund. Ordinance 9266-19 was presented and read by title only. Councilmember Allbritton moved to adopt Ordinance 9266-19 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 9.11Adopt Ordinance 9267-19 on second reading, amending the Capital Improvement Budget for the Fiscal Year ending September 30, 2019, to reflect a net increase of $5,811,509. Ordinance 9267-19 was presented and read by title only. Vice Mayor Cundiff moved to adopt Ordinance 9267-19 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Councilmember Polglaze, Councilmember Hamilton, Vice Mayor Cundiff and Councilmember Allbritton 9.12Continued to a date uncertain: Deny a Future Land Use Map Amendment from the Residential Low (RL) category to the Institutional (1) category for 2.61 acres of property located at 1885 County Road 193 and deny Ordinance 9235-19 on second reading. (LUP2018-11008) The Community Development Board approved a request from the applicant to continue this case to a date uncertain at their February 19, 2019 public hearing. No Action taken. 9.13Continued to a date uncertain: Deny a Zoning Atlas Amendment from the Low Medium Page 13 City of Clearwater City Council Meeting Minutes April 4, 2019 Density Residential (LMDR) District to the Institutional (1) District for 2.61 acres of property located at 1885 County Road 193 and deny Ordinance 9236-19 on second reading. (REZ2018-12005) The Community Development Board approved a request from the applicant to continue this case to a date uncertain at their February 19, 2019 public hearing. No Action taken. 10. City Manager Reports — None. 11. City Manager Verbal Reports 11.1 Provide direction for design of Imagine Clearwater. In January of 2019 the City engaged Webb Management Services, Inc. to provide a study to assess the feasibility of developing and operating a bandshell in "The Green" portion of the Imagine Clearwater Master Plan. The study was intended to be done in two parts, with this first part focusing on the viability of a bandshell in terms of supply and demand issues in the operating environment. This portion of the study included a review of project related materials and studies, a look at the arts and entertainment sector as a whole, an assessment of the market, a competitive analysis, interviews with potential users, research on touring product potential for the region, identification of potential operating, programming, and development partners, determination of community benefits and impacts, and research of comparable facilities. In the initial phase of the work, which was presented February 25th, the consultant provided a set of conclusions and recommendations on the potential development of the facility and Council provided direction to the consultant to inform his financial and operating model. In second phase of the work, which was presented this past Monday, April 1 st, Mr. Webb provided his conclusions with a focus on a recommended operating model, programming plan, staffing requirements, facility management plan, pro-forma operating budget, and a critical path from planning through the start of operations. Additionally, Staff and other various consultants provided information on roofing, seating, and various financial issues. The direction staff seeks this evening is: 1. Whether or not council wishes to pursue a retractable roof large enough to cover 3,000 seats. 2. Whether or not council is comfortable with a rake generally consistent with what is shown in the plan 3. Whether or not council is comfortable moving forward based on the financial Page 14 City of Clearwater City Council Meeting Minutes April 4, 2019 information 4. Identify other areas of the current site plan that need you believe need further discussion. Stantec representative Darryl LeBlanc presented proposed designs for an amphitheater with 3,000 28-inch wide chairs and a retractable roof. In response to questions, Mr. LeBlanc said, as depicted with 28-inch wide chairs, the aisle width between seating rows is 8 feet and the distance from chairback to chairback is 3 feet and 8 inches. The consulting team heard there was an interest for chairs with armrests and cup holders. The flex area in front of house is crescent-shaped and is approximately 30 feet from front of the stage to the first row of seats. He said the distance from the first row to the last row is approximately 140 feet. The proposed amphitheater design provides ADA access. Mr. LeBlanc said the total seating capacity will be determined once the exact chair to be used is identified. Assistant City Manager Micah Maxwell said the seating capacity will not be known until the schematic design and operational elements are defined, staff will target the total seating capacity Council identifies tonight. Mr. LeBlanc said there is a section of roof that covers beyond the last row of seats, theoretically, there is enough space for an additional four rows of seating. The proposed retractable roof has four vertical supports along the perimeter with exposed steel. Discussion ensued with concerns expressed regarding the maintenance costs associated with retractable roofs. Support was expressed for the proposed 28-inch wide seats. Comment was made that a permanent fixed roof would provide a shaded area when there is no programming. It was suggested the width of the seats be reduced to a market trend seat (19-25 inches wide). Councilmember Polglaze moved to direct staff to proceed with an amphitheater with a fixed permanent roof, no less than 4,000 seats. The motion was duly seconded. Mr. Maxwell said staff will come back to Council to approve a work order with Stantec. Six individuals spoke in support. Six individuals spoke in opposition, with one individual requesting that Page 15 City of Clearwater City Council Meeting Minutes April 4, 2019 additional standard reporting procedures be adopted for future city concerts and that the profit-loss ratio for last year's concert activities at Coachman Park be investigated. The City Council recessed from 8:03 p.m. to 8:11 p.m. In response to a question, Mr. Maxwell said the 2% rake is not constant but a gentle slope that will go up and down. The City Attorney recommended that the motion be amended if Council wishes to include the rake in the direction being provided to staff. Councilmember Allbritton moved to amend the motion to include: "...with a rake consistent with the staff report." The motion was duly seconded and carried unanimously. Discussion ensued with comments made that industry professionals recommended a venue with 4,000 seats, that the amphitheater project, which is a small component of Imagine Clearwater, must move forward and that the iconic structure will be enjoyed by tourists and residents alike. Upon the vote being taken, the motion carried, as amended, unanimously. Mr. Maxwell reviewed the proposed costs for the amphitheater. He said the annual debt service is $1 million and the annual repair and replacement costs are approximately$520,000 per year. The costs to operate the amphitheater with bonding is approximately$8.8 million and $3.8 million without bonding. These costs have not been budgeted, staff will present to Council in the future the impact these costs would have to the general fund. In response to questions, Mr. Maxwell said the financial information does not include any revenues for naming rights. The appraised value for the developable upland parcels is currently just under$20 million and staff intends to use those funds towards the overall plan costs. He said the overall Imagine Clearwater costs, which does not include the amphitheater, is approximately$40 million. Staff will schedule a council discussion Page 16 City of Clearwater City Council Meeting Minutes April 4, 2019 regarding the pros and cons of the development strategy in the coming weeks. Comments were made that the proposed costs do not include any private funding or fundraising. Stantec consultant Kyle Steele provided a PowerPoint presentation of the proposed site plan. Mr. Maxwell requested council feedback on elements of the current site plan that need further discussion. In response to questions, Mr. Maxwell said at this point no considerations have been given to taking Drew Street over to Pierce Street. The City Attorney said a referendum would be required if a paid attraction is located below Osceola Avenue or a structure that is not specifically permitted. Mr. Maxwell said a net zero parking scenario version would require the limited access drive to be removed from the plan. The pedestrian bridge is extending to the west and will remain over Cleveland Street. Mr. Steele said the pedestrian bridge cannot be moved further to the east because of the residences. The Gateway Plaza is at the same elevation as the bridge that goes over Cleveland Street and connects at the upper elevation of the Bluff. In this concept, Cleveland Street in this area would be used as a turn around and drop off area. Mr. Maxwell said it would separate the north and south bluff walks. Mr. Steele suggested using the perimeter of the green for concessions, if spill-out is needed, the hardscaped area could house additional concessions. Mr. Maxwell said Council will revisit plan components impacting the Library. It was requested that staff provide information regarding the parking scenario options and design options for removing the pedestrian bridge. 12. City Attorney Reports — None. 13. Closing comments by Councilmembers (limited to 3 minutes) Councilmember Hamilton said he is glad to see the City moving forward with the Imagine plans. He commented on the demolition of the Harborview Center. Councilmember Allbritton said he has been looking forward to the Harborview Center coming down which will allow Coachman Park to be part of downtown. Page 17 City of Clearwater City Council Meeting Minutes April 4, 2019 Councilmember Polglaze said that at the end of the Imagine Clearwater process, the area will be a proud place and destination. Vice Mayor Cundiff thanked the individuals who took part in the process and he appreciated all the comments. Coachman Park is going to be our second neighborhood. 14. Closing Comments by Mayor 15. Adjourn Attest City Clerk City of Clearwater Mayor Cretekos reviewed recent and upcoming events and thanked the staff and volunteers who participated in this year's Neighborhoods Day. The meeting adjourned at 9:13 p.m. - geaierwrAek05 Mayor City of Clearwater Page 18