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10/17/2003LIBRARY ADVISORY BOARD MEETING CITY OF CLEARWATER October 17, 2003 Present: Howard Adler Board Member Frederick Dunn Board Member Glenn Garte Board Member Katherine Merriam Board Member Absent: Judy Melges Chair Tom Leavy Vice Chair Jan Regulski Board Member Also Present: John Szabo Library Director Susan Doel Administrative Analyst In the absence of Chair Judy Melges and Vice Chair Tom Leavy, Member Glenn Garte called the meeting to order at 10:30 a.m. at the Main Library. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. ITEM #1 – Welcome ITEM #2 – Minutes Member Katherine Merriam moved to approve the minutes of the September 19, 2003 meeting as submitted. The motion was duly seconded and carried unanimously. ITEM #3 – Library Director’s Report a) Main Library Project Update Library Director John Szabo reported the Main Library construction project is moving at a rapid pace. All roof work is completed. Stonework has begun and should be complete in approximately two weeks. Drywall ceilings and the lay-in ceiling grid are being installed. Interior painting and cabinetry millwork have begun. All interior doors are on site; many are installed. Bathroom tile has been installed in many areas, and quartzitic tile on the grand concourse and grand stair will be completed soon. Staff members from the City’s Building and Maintenance Division are meeting with contractors every Friday for several weeks to review the building’s mechanical systems. Metal shelving is expected to be installed in January. Books will likely be moved in March. Discussion followed about Library Advisory Board names on the dedication plaque. Member Garte suggested all Board members from the time of the Penny for Pinellas award through the completion of the project should appear on the plaque. b) East Library – Branch Manager Ann Scheffer Ann Scheffer was promoted to Branch Manager at East Library replacing Matthew Moore who retired in August after twenty years. c) Retirement – Margot Schaeffer Accounting Technician Margot Schaeffer retired on October 1 after 23 years at Main Library. A retirement party was given in her honor. Mr. Szabo also reported that two vacant Librarian II positions will be filled through promotion, transfer, or new hire to replace Ann Scheffer (promoted) and Paul Ritz (terminated). ITEM #4 – Unfinished Business a) USA PATRIOT Act In addition to information mailed earlier, Mr. Szabo distributed a document from the American Library Association which answered frequently asked questions about the USA PATRIOT Act. Due to the absence of members at this meeting, Mr. Garte suggested waiting until next month for discussion. ITEM #5 – New Business - None ITEM # 6 – Reports a) Foundation In Judy Melges’ absence, Mr. Szabo reported that a 90-second narrative over images promoting the Foundation’s Capital Campaign will be shown on the Trinitron screen during breaks at the Jazz Festival this weekend. Materials were distributed regarding a partnership with Barnes & Noble. Proceeds from purchases will benefit the Foundation’s Capital Campaign. b) Friends The Friends Holiday Gala is planned for December 11th from 6:00 to 10:00 p.m. at the Carlouel Yacht Club. Tickets are $35 per person. ITEM #7 – Presentation – Anytime-Anywhere Library, Candy McDaniel & Jeff Gifford Interlibrary Loan Librarian Candy McDaniel explained Anytime-Anywhere Library, a conglomerate of several catalogs of other libraries in the area accessed either through the Tampa Bay Library Consortium or through our webpage under the heading Catalogs (Alleycat). A patron may search by keyword, title, subject, or author and request a book be sent to any library at which they are registered. Participating libraries pay for courier service through TBLC. In addition to this local service, nationwide interlibrary loan is also available. Circulation Manager Jeff Gifford noted that request transactions have almost doubled since the Anytime-Anywhere Library service started in mid-July. Most of the increased volume is the result of requests to our library system, even though one-fifth of Clearwater’s collection is in storage. Clearwater’s turnover rate for filling requests is excellent at 0 days, and the actual fill rate is the highest in west central Florida with multi-branch library systems. ITEM #8 – Board Comments Member Garte commented that the subject matter of the new television show Threat Matrix is relevant to the USA PATRIOT Act. ITEM #8 – Adjournment The meeting was adjourned at 11:17 a.m.