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04/16/1999LIBRARY ADVISORY BOARD MEETING CITY OF CLEARWATER April 16, 1999 Present: Christine Morris Chair Judy Melges Vice Chair Howard Adler Board Member Katherine Merriam Board Member Estelle Dunn Board Member Jill Perrino Board Member Tom Leavy Board Member Also Present: Arlita Hallam Quality of Life Administrator John Szabo Asst. Library Director Susan Hackett Administrative Analyst Absent: William Raffaniello Board Member Glenn Garte Board Member The Chair called the meeting to order at 10:35 a.m. at the Main Library. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. ITEM #1 – Welcome ITEM #2 – Approval of Minutes Member Katherine Merriam moved to approve the minutes of the regular meeting of March 19, 1999, as recorded and submitted in written summation to each board member. The motion was duly seconded and carried unanimously. ITEM #3 – Library Director’s Report Presentation of Library Master Plan Quality of Life Administrator Arlita Hallam with the assistance of Assistant Library Director John Szabo gave a preliminary power point presentation of the Library Master Plan, which will be presented to the City Commission on May 17, 1999. Board members commented on the presentation. Dr. Hallam encouraged all Board members to attend the May 17th work session and the City Commission meeting on May 20, 1999. Main Library Site and East/SPJC Both the Main Library site and the East Library/St. Petersburg Junior College joint use facility will be discussed at 9:00 a.m. on May 17, 1999. North Greenwood Site and Building Plans North Greenwood building plans are available for any board member who wishes to view them. 1999/2000 budget Dr. Hallam distributed the Program Based Budget Summary for the Library Department for fiscal year 1999/2000. Board members discussed pros and cons of charging for meeting room use as an option to generate revenue for the Library Department. ITEM #4 – Unfinished Business Donor Naming Policy As Member Garte was absent, Dr. Hallam asked Member Melges if she would be available for the presentation of the Donor Naming Policy at the City Commission work session on May 3, 1999, at 9:00 a.m., and at the Commission meeting on May 6, 1999, at 6:00 p.m. Vote of Board to Recommend Main Library Site Member Adler moved the Board recommend the present Main Library site as the proposed new Main Library site. The motion was duly seconded and carried unanimously. Vote of Board to Recommend East/SPJC Joint Use Library Mrs. Merriam moved to recommend East Library join with St. Petersburg Junior College for a joint use library. The motion was duly seconded and carried unanimously. Dr. Hallam suggested Mrs. Morris read the Board’s recommendation on both the Main Library Site and East/SPJC Joint Use Library at the City Commission meeting on May 20th. Other – None ITEM #5 – New Business Nomination of Officers for 1999/2000 Mrs. Merriam moved to nominate Member Judy Melges for Chair and Member Tom Leavy for Vice Chair. Mrs. Melges agreed to serve as Chair if elected. Mr. Leavy had to leave the meeting earlier. Due to Mr. Leavy’s absence, Mr. Glenn Garte was suggested as a backup should Mr. Leavy decline the nomination. The motion was duly seconded and carried unanimously. Other – None ITEM #6 – Reports Foundation In Library Foundation Member Julie Lewis’ absence, Dr. Hallam reported that the Foundation has decided not to conduct a capital campaign for the Main Library at this time. Until a decision is made on the Main Library site and size, the Foundation will focus on smaller projects for the entire library system. Friends The Friends will host their annual meeting and Volunteer Recognition Tea on Sunday, April 18, at 2:00 p.m. at East Library. ITEM #7 – Board Comments Mr. Adler commented that more publicity is needed for the book discussion groups, and specifically Betty Tutton’s discussion group at the East Library. Turnout is poor. The Foundation’s Annual Meeting on April 15 was well attended. ITEM #8 – Adjournment The meeting was adjourned at 12:05 p.m.