MIGRATION TO ONGUARD AND FCWNX TO ONGUARDC
TEC • ./9 ES
Making a Daily Difference
December 13, 2018
6202 Benjamin Rd, Ste116, Tampa,Florida 33634
Phone Mobile 813-210-1408
kyle.young@convergint.com
City of Clearwater Quotation: KY00153549P
Government RFP#:
100 South Mytle Avenue Clearwater, Florida 33756 License/Cert EF20001417
Attention:
Reference: Migration to OnGuard
FCWNX to OnGuard
On behalf of our thousands of global colleagues, I want to personally thank you for considering
Convergint Technologies for this project and for providing us with the opportunity to present this
proposal addressing your electronic security needs. We are confident that this proven solution is both
comprehensive and customized to meet your needs today and in the years ahead.
Convergint has developed a strong reputation for service excellence and is the only company
recognized twice as the Systems Integrator of the Year by SDM Magazine. Most recently, Convergint
was ranked the 4th largest global systems integrator. This recognition is, in part, a reflection of the
strong relationships Convergint has developed with the industry's top technology manufacturers.
Convergint Technologies has a strong history of success with similar solutions provided to other clients
and would be happy to provide these references upon request.
Our guiding principal has always been to be a customer -focused and service -based company, supported
by dedicated and certified professionals who strive to make a daily difference. Our vision of becoming
our customers' best service provider is what drives everything we do. After achieving a successful on-
time and on -budget project installation, Convergint will provide you with the industry's best on-going
service. This service includes our 24/7 customer portal (iCare), designed to track service work orders,
project progress, and provide you with detailed metric reporting for continuous improvement.
The following security proposal is specifically designed to meet your needs. As your single point of contact,
please feel free to contact me with any additional questions you may have. Thank you again for considering
Convergint Technologies as your partner for your electronic security needs.
UNITED STATES • CANADA • ASIA PACIFIC • EUROPE
Scope of Work
Purpose:
Convergint Technologies will upgrade the building security system. As part of the upgrade,
Convergint will upgrade the city's existing FCWNX Card Access System software to Lenel
OnGuard software. Convergint will also furnish and install new building security card access
hardware as necessary for communication to the upgraded building security system.
Migration:
Convergint will migrate the city's existing FCWNX building security system and database to the
new Lenel OnGuard system. The server hardware, operating system (Windows Server) and
database engine (SQL Server) will be provided by the city. The badge creation workstations will
also be provided by the city. The FCWNX and Lenel servers will operate simultaneously to
minimize downtime during the migration process. During the migration process the city will be
responsible for creating and maintaining new and existing user accounts and access rights in
both FCWNX and Lenel OnGuard systems. Convergint will install the new controllers and reader
boards as needed in the current secured facilities and connect the new hardware to the Lenel
OnGuard system. Existing door hardware, such as door locks and readers, will be reused.
Kick off and project status meetings:
An initial meeting will be held between the city and Convergint to finalize the specifics of the
project and determine the procedures of the migration process and scheduling. The meeting will
include these topics:
Access control areas (determine facilities to start with)
Work schedules
Project milestones
Security concerns
Outstanding issues
Estimated time of completion of the areas
Project status meetings will be conducted on an as needed basis.
Page 2 of 9
Testing:
Following the completion of controller and reader board migration, Convergint along with city
staff will test the new equipment. Upon satisfactory testing, the city's project manager will
authorize Convergint to proceed to migration of the next facility.
Training:
Convergint will train the necessary city staff on daily usage and maintenance of the newly
installed Lenel OnGuard System.
Licensing:
The initial Lenel license for OnGuard is 100% discounted providing the SSA is currently active. The
renewal of the SSA license, after the first year is recommended to keep the system at peak
performance.
Integrations:
The city will pursue system integrations as secondary and tertiary phases to this project, to
include:
Milestone Video / OnGuard Integration
Schlage Lock Integration
Service Locations
#
Site
ID
Site Name
Address
1
Main MSB
100 So Myrtle Ave, Clearwater
2
Solid Waste
1701 N Hercules
3
'"'"City Hall*"" (Not in Scope of Work)
112 S Osceola Ave, Clearwater
4
Countryside PD Substation
2851 N McMullen Booth Rd, Clearwater
5
Countryside Library
2642 Sabal Springs
6
District 1 Beach Substation
700 Bayway Blvd, Clearwater
7
East Waste Water Plant
3141 Gulf to Bay Blvd, Clearwater
8
Fire Training Facility (located at Station 48 property)
1700 N. Belcher Rd, Clearwater
9
Firestation 44
950 Gulf Blvd, Clearwater
Page 3 of 9
10
Firestation 45
1140 Court St
11
Firestation 46
534 Mandalay Ave, Clearwater
12
Firestation 47
1460 Lakeview Rd, Clearwater
13
Firestation 48 & Logistics Bldg (NOTE: 2 controllers in separate buildings)
1700 North Belcher Rd, Clearwater
14
Firestation 49
565 Sky Harbor Dr, Clearwater
15
Firestation 50
2681 Countryside Blvd, Clearwater
16
Firestation 51
1720 Overbrook Ave, Clearwater
17
Fresh Water Reservoir #1
1657 Palmetto St., Clearwater
18
Fresh Water Reservoir #2
21133 US Hwy 19N, Clearwater
19
Fresh Water Reservoir #3
2775 SR 580, Clearwater
20
Garden Ave Garage
28 Garden Ave, Clearwater
21
General Service Headquarters Building
1900 Grand Ave, Clearwater
22
Hispanic Outreach Center
612 Franklin St, Clearwater
23
Main Library
100 N Osceola Ave, Clearwater
24
Marshall St Waste Water
1605 Harbor Dr, Clearwater
25
North Greenwood PD Substation
1310 N Greenwood Ave, Clearwater
26
Northeast Waste Water
3290 SR 580, Clearwater
27
Police Dept HQ
645 Pierce St, Clearwater
28
Public Works Complex & Admin (NOTE: 2 controllers in separate buildings)
1650 Arcturas Ave N, Clearwater
29
South Greenwood PD Substation
1498 S Greenwood Ave, Clearwater
30
Wood Valley PD Substation
2816 Park Trail Lane, Clearwater
31
Marina Parking Permit
25 Causeway Blvd
Alternates:
• Schlage wireless lock
• Schlage Interface Module (up to 16 locksets), Lenel Interface board
• Milestone / OnGuard Integration License
Spare Parts
• T-525SW Reader +Kit
• 1380-8 Reader board
• 1320-2 Reader Board
MSRP $115,640.00 (gty70)
MSRP 586,520.00 (gty35)
MSRP 58,300.00 (gtyl)
MSRP $446.25
MSRP 5833.33
MSRP $530.00
Page 4 of 9
Materials
Line
Qty
Part
Description
Unit Price
Extended
Price
1
1.00
FC20G MIGR8
License to allow initial migration of a FCWNX
customer to OnGuard
$ 0.00
$ 0.00
2
1.00
FC20G-REF
License, reference only
$ 0.00
$ 0.00
3
1.00
FC20G-SUSP
License, FCWNX SSA to OnGuard SUSP
$ 0.00
$ 0.00
4
1.00
FC20G-VID
License, Video Integration with FCWNX
$ 0.00
$ 0.00
5
1.00
SWS-ADV
License, Server Software
$ 0.00
$ 0.00
6
7.00
SWC -ADV
License, Client Software
$ 0.00
$ 0.00
7
3.00
SWC-IDADV
License, ID Credential Center Application
$ 0.00
$ 0.00
8
64.00
SW-LNR-CH1
License, NVR Software
$ 0.00
$ 0.00
9
3.00
64ADV
64RUP
64 Access Readers ( max of 256 readers)
$ 0.00
$ 0.00
10
42.00
LNL-3300-M5
Intelligent System Controller
$ 957.14
$ 40,199.88
11
27.00
LNL-1380-8RP
Eight Reader Interface Module
$ 714.29
$ 19,285.83
12
24.00
LNL-1320-2RP
Dual Reader Interface Module
$ 454.29
$ 10,902.96
13
18.00
LNL 1100
20D1
Input Control Module
$ 454.29
$ 8,177,22
14
1.00
LNL 1200
16D0
Output Control Module
$ 454.29
$ 454.29
15
6.00
MZK 1340 -Bridge
Board, M2000
$ 785.71
$ 4,714.26
16
2.00
LNL-2210
Intelligent Single Door Controller, POE
$ 728.57
$ 1,457.14
17
2.00
LNL-2220
Intelligent controller
$ 1,564.29
$ 3,128.58
18
2.00
LNL-CTX
CTX Enclosure
$ 92.86
$ 185.72
Equipment Total
Total Labor/Other Costs
Freight/Warranty
Tax if Applicable
Total Project Price
$
88,505.88
$
22,117.86
$
11,505.74
$
0.00
$
122,129.48
Page 5 of 9
Clarifications and Exclusion
1. All work proposed herein, shall be performed during normal business hours Monday through
Friday 8:00 am - 5:00 pm.
2. Low voltage wiring shall be installed via open air code approved methods.
3. Provision or installation of conduit, wire, boxes, fittings or other electrical installation materials
unless specifically listed under Inclusions or Bill of Materials.
4. Permits or associated fees are not included.
5. Customer to provide static IP addresses and network connections at panel locations.
6. Customer to provide a secured staging & storage area for project related materials.
7. Pricing assumes that electronic Auto CAD files are available from customer for our use in creating
submittal drawings.
8. Twenty -Five percent (25%) of the proposed sell price shall be payable to Convergint
Technologies for project mobilization. Mobilization shall be invoiced and due upon customer
acceptance of this proposal.
9. Proposal does not include sales tax unless otherwise noted.
10. Anything in the Contract Documents notwithstanding, in no event shall either Contractor or
Subcontractor be liable for special, indirect, incidental or consequential damages, including
commercial Toss, loss of use, or lost profits, even if either party has been advised of the
possibility of such damages.
11. Convergint Technologies reserves the right to negotiate mutually acceptable contract terms and
conditions with customer by making mutually agreeable changes to the formal contract included
in the Bid Documents.
Page 6 of 9
Performance Items
Items Included
Applicable Taxes Freight (prepaid)
Installation of Control Equipment Enclosures Installation of Control Panels
Loading Software on Customer Provided Computer Material (listed in the BOM)
Mounting/Termination of Proposed Devices One -Year Warranty on Labor
One -Year Warranty on Parts Owner to Provide Static IP Addresses
Owner Training Project Management
Servers by Others System Programming
Termination of Control Equipment Enclosures Testing of all Proposed Devices
Workstations by Others
Items Excluded
120 VAC Power and Fused Disconnect Switch 120 VAC Power Receptacles
Additional Lighting Requirements for Cameras Attend General Contractor Project Meetings
Attend Owner Project Meetings Authority having Jurisdiction permit drawing (requires
customer CAD)
Cable Ceiling Tiles and Ceiling Grid Repairs
Connection to Building Fire Alarm Panel Correction of Wiring Faults Caused by Others
Door wiring typical connections Electrical Installation Permit
Electrified Door Locking Hardware Engineering and Drawings
Equipment rack layout drawing FA Permit and Plan Review Fees
Fire Stopping (Excludes Existing Penetrations) Fire Watch
Floor Coverings for Lifts Floor plan with device placement and numbering
(requires customer CAD)
Horizontal Core Drilling Installation of Bridle Rings
Installation of CCTV Cameras Installation of Conduit, Boxes and Fittings
Installation of Intercom Systems Installation of Intrusion Panels
Installation of Low Voltage Wire Installation of Network Cabling to Card Readers
Installation of Network Cabling to IP Cameras Installation of Network Cabling to IP Intercoms
Installation of Specialty Backboxes Installation of Terminal Cabinets
Installation of Video Recorders (DVR/NVR) Installation of Wire and Cable
Installation of Wire Hangars Lifts
Low Voltage Permits On -Site Lockable Storage Facility
Operations & Maintenance Manuals Panel Wall Elevation drawing (may require customer
CAD)
Panel wiring point with to point connections Patch and Paint
Payment & Performance Bonds Record Documentation (As -Built)
Riser drawing with home run wiring Servers by Convergint
Specialty Backboxes Submittal Drawings
System Engineering System is Design -Build
System Meets Plans/Drawings Terminal Cabinets
Vertical Core Drilling Wire
Workstations by Convergint
Page 7 of 9
Total Project Investment:
$ 122,129.48
Thank you for considering Convergint Technologies for your Security needs. If you have any questions
or would like additional information, please don't hesitate to contact me immediately. If you would
like to proceed with the scope of work as outlined in this proposal, please sign below and return to my
attention.
Sincerely,
Digitally signed by Kyle Young
DN: C=US,
Kyle You ng E=ky»yourofrTe iMGom,
O=Conwr°iM. OLY-Temps, CN=Kyle
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•
Douroate: 2018.12.1317:19:81-08'00'
Convergint Technologies
Kyle Young
By signing below, I accept this proposal and agree to the Terms and Conditions contained herein
December 13, 2018
Customer Name (Printed) Date
Authorized Signature
Countersigned:
-- CVO( ttr\ tektO
George N. Cretekos
Mayor
Owen Kohler
Title
CITY OF CLEARWATER, FLORIDA
By: krtill x�la�,tti(, £
Attest:
William B. Horne II
City Manage
Rosemarie Call
Assistant City Attorney City Clerk
Page 8 of 9
Convergint Technologies' Install Terms & Conditions
Throughout this Installation Proposal, the term, "Convergint" refers to the Convergint Technologies'
affiliate operating in the state/province in which the work is being performed, specifically, "Convergint
Technologies LLC" or "Convergint Technologies LTD".
SECTION 1. THE WORK
This Installation Proposal takes precedence over and supersedes any and all prior proposals,
correspondence, and oral agreements or representations relating to the work set forth in the attached
scope of work ("Work"). This Installation Proposal commences on the Start Date as specified in the
attached scope of work, and represents the entire agreement between Convergint and Customer (the
"Agreement") and it may only be amended by a written document signed by both Convergint and
Customer. In the event any provision of this Agreement is held to be invalid or unenforceable, the
remaining provisions of this Agreement shall remain in full force.
Convergent agrees in accordance with the mutually agreed project schedule:
a. To submit shop drawings, product data, samples and similar submittals if required in
performing the Work;
b. To pay for all labor, materials, equipment, tools, supervision, programming, testing, startup
and documentation required to perform the Work in accordance with the Agreement;
c. Secure and pay for permits and governmental fees, licenses and inspections necessary for
proper execution and completion of the Work; and
d. Hire subcontractors and order material to perform part of the Work, if necessary, while
remaining responsible for the completion of the Work.
Customer agrees in accordance with the mutually agreed project schedule, and at no cost to
Convergint:
a. To promptly approve submittals provided by Convergint;
b. To provide access to all areas of the facility which are necessary to complete the
Work;
c. To supply suitable electrical service as required by Convergint; and
d. That in the event of any emergency or systems failure, reasonable safety precautions
will be taken by Customer to protect life and property during the period of time from
when Convergint is first notified of the emergency or failure and until such time that
Convergint notifies the Customer that the systems are operational or that the
emergency has cleared.
SECTION 2. PRICING
Pricing and amounts proposed shall remain valid for 30 days unless otherwise specified. Price includes
only the material listed based on Convergint's interpretation of plans and specifications unless noted
otherwise. Additional equipment, unless negotiated prior to order placement, will be billed
accordingly. Sales taxes, (and in Canada GST/PST) and any other taxes assessed on Customer shall
be added to the price upon invoice to Customer.
SECTION 3. INVOICE REMITTANCE AND PAYMENT
Customer agrees to pay Convergint fifteen (15%) percent of the total price as a mobilization fee at the
time of executing this Agreement.
If the Work is performed over more than a month, Convergint will invoice Customer each month for
the Work performed during the previous month. Customer agrees to pay the amount due to Convergint
as invoiced, within thirty (30) days of the date of such invoice. If the Work is completed in less than
one month, Customer agrees to pay Convergint in full after the Work has been performed within thirty
(30) days of the date of being invoiced. Invoices shall not include or be subject to a project retention
percentage. If Customer is overdue in any payment to Convergint, Convergint shall be entitled to
suspend the Work until paid, and charge Customer an interest rate 1 and 1/2% percent per month, (or
the maximum rate permitted by law), and may avail itself of any other legal or equitable remedy.
Customer shall reimburse Convergint costs incurred in collecting any amounts that become overdue,
including attorney fees, court costs and any other reasonable expenditure.
SECTION 4. WARRANTY
Convergent provides the following warranty to the Customer:
For the period of one (1) year, commencing at the earlier of substantial completion of the Work, or
first beneficial use, ("Warranty Period"):
a. That Work performed under this Agreement will be of good quality;
b. That all equipment will be new unless otherwise required or permitted by this
Agreement;
c. That the Work will be free from defects not inherent in the quality required or permitted;
and
d. That the Work will conform to the requirements of this Agreement.
The Customer's sole remedy for any breach of this warranty is that Convergint shall remove, replace
and/or repair at its own expense any defective or improper Work, discovered within the Warranty
Period, provided Convergint is notified in writing of any defect within the Warranty Period.
Any equipment or products installed by Convergint in the course of performing the Work hereunder
shall only carry such warranty as is provided by the manufacturer thereof, which Convergint hereby
assigns to Customer without recourse to Convergent. Upon request of Customer, Convergint will use
all reasonable efforts to assist Customer in enforcing any such third party warranties. This warranty
excludes remedy for damage or defect caused by abuse, modifications not executed by Convergint,
improper or insufficient maintenance, improper operation, or normal wear and tear under normal usage.
NO FURTHER WARRANTIES OR GUARANTIES, EXPRESS OR IMPLIED, ARE MADE WITH
RESPECT TO ANY GOODS OR SERVICES PROVIDED UNDER THIS AGREEMENT, AND
ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE ARE EXPRESSLY DISCLAIMED.
SECTION 5. CHANGES
Without invalidating this Agreement or any bond given hereunder, Customer or Convergint may
request changes in the Work. Any changes to the Work and any adjustment to the Agreement Price or
the time for completion of the Work shall be in writing signed by both Customer and Convergint. If
Customer orders any additional work or causes any material interference with Convergint's
performance of the Work, Convergint shall be entitled to an equitable adjustment in the time for
performance and in the Agreement Price, including a reasonable allowance for overhead and profit.
SECTION 6. FORCE MAJEURE
Neither Customer nor Convergint shall be responsible or liable for, shall incur expense for, or be
deemed to be in breach of this Agreement because of any delay in the performance of their respective
obligations pursuant to this Agreement due solely to circumstances beyond their reasonable control
("Force Majeure") and without the fault or negligence of the party experiencing such delay, provided
that the party experiencing the delay shall promptly give written notification to the other party within
five (5) days after such party has learned of the Force Majeure. A Force Majeure event shall include,
Convergint Technologies' Install Terms & Conditions
Version 1.08 November 2015
but not be limited to: accident, fire, stone, water, flooding, negligence, vandalism, power failure,
installation of incompatible equipment, improper operating procedures, source current fluctuations or
lighting. If performance by either party is delayed due to Force Majeure, the time for that performance
shall be extended for a period of time reasonably necessary to overcome the effect of the delay. Any
Services required by Convergint due to reasons set forth in this Force Majeure Section shall be charged
to Customer in addition to any amounts due under this Agreement.
SECTION 7. INSURANCE
Convergint shall have the following insurance coverage during the term of this Agreement, and
shall provide certificates of insurance to the Customer prior to beginning work hereunder:
Worker's Compensation Statutory Limits
Employer's Liability $1,000,000 per occurrence /aggregate
Commercial General Liability $1,000,000 per occurrence/aggregate
$2,000,000 general aggregate
Automobile Liability $1,000,000 per occurrence/aggregate
Excess/Umbrella Liability $4,000,000 per occurrence/aggregate
All insurance policies carried by Convergint hereunder shall be primary to and noncontributory with
the insurance afforded to Customer, and shall name the Customer as "additional insured", with respect
to liability arising out of work performed by Convergint, as applicable, but only to the extent of
liabilities falling within the indemnity obligations of Convergint, pursuant to the terms of this
Agreement. Convergint shall provide to the Customer no less than thirty (30) days notice prior to the
termination or cancellation of any such insurance policy.
SECTION 8. INDEMNIFICATION
Convergent shall indemnify and hold Customer harmless from and against claims, damages, losses and
expenses, (including, but not limited to, reasonable attorney's fees), attributable to bodily injury,
sickness, disease or death, or to destruction of tangible property, but only to the extent caused by: a) the
negligent or willful acts or omissions of Convergint or Convergint's employees or subcontractors while
on Customer's site, or b) the malfunction of the equipment supplied by Convergint, or c) Convergint's
breach of this Agreement.
IN NO EVENT SHALL EITHER CONVERGINT OR CUSTOMER BE LIABLE TO THE OTHER
PARTY HERETO FOR SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL
DAMAGES, INCLUDING COMMERCIAL LOSS, LOSS OF USE OR LOST PROFITS, EVEN IF
THAT PARTY HAS BEEN ADVISED OF THE POSSIBILTY OF SUCH DAMAGES. IN NO
EVENT WILL CONVERGINT BE LIABLE TO CUSTOMER FOR ANY AMOUNTS IN EXCESS
OF THE AMOUNTS PAID BY CUSTOMER TO CONVERGINT.
It is understood and agreed by the parties hereto that Convergint is or may be providing
monitoring and or intrusion products which are designed to provide notification of certain events
but are not intended to be guarantees or insurers against any acts for which they are supposed to
monitor or inform. As required by the monitoring and intrusion industry and the manufacturers
thereof, Convergint's indemnification obligation pursuant to Section 8 herein, does not apply to
the extent the loss indemnified against is caused by any monitoring or intrusion product or
software provided by but not manufactured by Convergint. Convergint shall have no liability to
Customer for any losses to the extent such losses are caused by the monitoring or intrusion product
or software. Customer shall indemnify, defend, and hold harmless Convergint, from and against
all claims, lawsuits, damages, losses and expenses by persons not a party to this Agreement, but
only to the extent caused by such monitoring or intrusion product or software provided by but not
manufactured by Convergint.
SECTION 9. COMPLIANCE WITH LAW, EEO & SAFETY
This Agreement shall be governed and construed in accordance with the laws of the state/province in
which the Work is being performed. Convergint agrees to comply with all laws and regulations relating
to or governing the Work. Convergint agrees to comply with all reporting requirements imposed by
law or this Agreement. Convergint shall comply with all safety related laws and regulations and with
the safety program of the Customer, provided such program is supplied to Convergint prior to
beginning work.
In the event that Convergint discovers or suspects the presence of hazardous materials, or unsafe
working conditions at Customer's facility where the Work is to be performed, Convergint is entitled to
stop the Work at that facility if such hazardous materials, or unsafe working conditions were not
provided by or caused by Convergint. Convergint in its sole discretion shall determine when it is "safe"
to return to perform the Work at Customer's facility. Convergint shall have no responsibility for the
discovery, presence, handling, removing or disposal of or exposure of persons to hazardous materials
in any form at the Customer's facility. Customer shall indemnify and hold harmless Convergint from
and against claims, damages, losses and expenses, including but not limited to, reasonable attorney's
fees, arising out of or resulting from undisclosed hazardous materials, or unsafe working conditions at
Customer's facility.
SECTION 10. DISPUTES
In the event of any dispute between Convergent and Customer, Convergint and Customer shall first
attempt to resolve the dispute in the field, but if that is not successful, then in a meeting between
authorized officers of each company. If settlement attempts are not successful, then the dispute shall be
subject to and decided by mediation or arbitration. Such mediation or arbitration shall be conducted in
accordance with the Construction Industry Mediation or Arbitration Rules of the American Arbitration
Association currently in effect and shall be a final binding resolution of the issues presented between
the parties.
SECTION 11. MISCELLANEOUS
Neither party to this Agreement shall assign this Agreement without the prior written consent of the
other party hereto. Convergent may assign this Agreement to any of its parents, subsidiary or affiliated
companies or any entity majority owned by Convergint.
Notices shall be in writing and addressed to the other party, in accordance with the names and addresses
of the parties as shown above. All notices shall be effective upon receipt by the party to whom the
notice was sent.
A waiver of the teens hereunder by one party to the other party shall not be effective unless in writing
and signed by a person with authority to commit the Customer or Convergint and delivered to the non -
waiving party according to the notice provision herein. No waiver by Customer or Convergint shall
operate as a continuous waiver, unless the written waiver specifically states that it is a continuous
waiver of the terms stated in that waiver.
The Sections regarding invoicing, warranty and indemnity shall survive the termination of this
Agreement.
Version 1.08 November 2015