12/03/2018 Council Work Session Meeting Minutes December 3, 2018
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Monday, December 3, 2018
9:00 AM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes December 3, 2018
Roll Call
Present 4 - Mayor George N. Cretekos, Councilmember Bob Cundiff,
Councilmember David Allbritton, and Councilmember Hoyt Hamilton
Also Present: Jill Silverboard — Deputy City Manager, Micah Maxwell —Assistant
City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City
Clerk, and Nicole Sprague — Official Records & Legislative Services
Coordinator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 9:00 a.m. at City Hall.
2. Presentations — Given.
2.1 December Service Awards
The November/December bi monthly team award was presented to the
DOCKWA Team: Louis Chritou, Rick Bennett, Michelle Labrie, Mike
England, Mike MacDonald, Tom Ingerson, John Schauder, Charlotte
Neuberger and Jarod Graves.
2.2 We Care Presentation — Cynthia Boyd, Customer Service Director (WSO)
Ms. Boyd provided a PowerPoint presentation.
In response to a question, Ms. Boyd said information about the We Care
Fund is included in the billing. Staff will be including information in the
Sunshine Lines next year.
It was suggested that staff reach out to the condominium management
companies and associations about the We Care program.
2.3 Annual Tourism Update - HUB Destination Marketing
HUB Destination Marketing Division Manager Cory Cart provided a
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Council Work Session Meeting Minutes December 3, 2018
PowerPoint presentation.
In response to questions, Mr. Cart said one of the challenges associated with
the red tide incident is that perception is reality, HUB monitored the
communication and worked with city staff to ensure positive information was
out and pointed families towards activities off the beach. He said HUB
pushed back on media pitching during the red tide incident. HUB will be
presenting to city staff a strategy to pull in the sports tourism angle, which
includes a landing page for sporting event planners.
The Council recessed from 9:38 a.m. to 10:15 a.m. to meet as the
Community Redevelopment Agency.
3. Economic Development and Housing
3.1 Approve the City of Clearwater's Fiscal Year 2017-2018 Consolidated Annual
Performance and Evaluation Report (CAPER). (APH)
The Consolidated Annual Performance and Evaluation Report (CAPER) is the
principal administrative report documenting the City's expenditures for
Community Development Block Grant (CDBG) and HOME Investment
Partnership (HOME) programs to the U.S. Department of Housing and Urban
Development (HUD). For Fiscal Year (FY) 2017-2018, the City's entitlement
allocation was $656,940 in CDBG and $278,435 in HOME program funds,
$2,716,521 of Prior Year funds and $784,080 of Program Income for a total
budget of$4,435,976 from federal funds.
Through the CDBG and HOME program activities, total expenditures were
$1,747,240 in FY 2017-2018, which included program income and funding from
the prior year reprogrammed funds. Those funds not expended from this year's
budget will be programmed in future years.
In addition to reporting activities carried out with federal money, a summary of
activities conducted with the Florida State Housing Initiatives Partnership (SHIP)
Program and Pinellas County Housing Trust Fund (PCHTF) Program is also
included in the narrative section. For FY 2017-2018, SHIP fund expenditures
totaled $1,940,089 and PCHTF fund expenditures totaled $268,245.
The report provides HUD with necessary information for the Department to
meet its requirement to assess each grantee's ability to carry out relevant
Community Planning and Development programs in compliance with all
applicable rules and regulations. It also provides information necessary for
HUD's Annual Report to Congress and it provides grantees an opportunity to
describe to citizens their successes in revitalizing deteriorated neighborhoods
and in meeting objectives stipulated in their Consolidated Planning document.
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Council Work Session Meeting Minutes December 3, 2018
The City of Clearwater's FY 2017-2018 CAPER contains information on the
City's assessment of the following activities:
* Assessment of Four Year Goals and Outcomes
* Resources and Investments
* Affordable Housing
* Homeless and Other Special Needs
* Public Housing
* Other Actions to Address Barriers to Affordable Housing
* Monitoring
* CDBG
* HOME
A list of notable accomplishments utilizing federal, state and local funds for FY
2017-2018 include:
* Provided ten down payment & closing cost assistance loans totaling $173,968
* Provided $341,911 for the rehabilitation of ten (10) owner-occupied units
* Provided Abilities Inc. of Florida $323,834 for the rehabilitation of five
rental-units at St. Andrews Cove
* Provided Community Service Foundation $222,148 of funding to purchase
seven rental units
* Provided $200,840 to Habitat for Humanity of Pinellas County for the
acquisition of land and construction of three single-family homes
* Provided $275,000 of funding toward the construction of Woodlawn Trail
Apartments; an 80-unit rental complex
* Provided $75,000 of funding toward the construction of Madison Point
Apartments; an 80-unit rental complex
* Provided the City of Clearwater Parks and Recreation Department $99,000 for
the rehabilitation and upgrading of restrooms at Philip Jones Field
* Provided Directions For Living $99,000 for the rehabilitation of their lobby and
waiting area
* Provided Clearwater Brewing Company $40,000 for a fagade loan-to-grant
* Provided $60,000 for technical assistance services to be provided by the
Hispanic Business Initiative Fund of Florida, Inc. dba Prospera and Tampa Bay
Black Business Investment Corporation that assisted 152 entrepreneurs and
businesses.
Overall federal, state and local funding assisted 8,821 persons and 36
Households.
On November 13, 2018, the Neighborhood and Affordable Housing Advisory
Board (NAHAB) recommended the City Council approve the CAPER as written.
The CAPER is due to HUD no later than December 31, 2018.
Housing Coordinator Kim DuPont provided a PowerPoint presentation.
Councilmember Cundiff departed chambers at 10:16 a.m. and returned
at 10:18 a.m.
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It was suggested that the information related to the public service programs
and the SHIP home buying program be clarified.
4. Gas System
4.1 Declare as surplus obsolete gas appliances to the needs of the City, authorize
disposition through sale to the highest bidder through open market and authorize the
appropriate officials to execute same. (consent)
Clearwater Gas System (CGS) has numerous inventory gas appliances ready
for disposition. These items consist of 24 gas water heaters, two outdoor grill
sets, one vent hood and one miscellaneous valve cover. These appliances are
no longer needed because they are outdated and CGS Sales Representatives
have been unsuccessful in selling them to potential customers. Most of these
obsolete appliances are over 10 years old.
It is no longer policy to inventory quantities of appliances. CGS now orders
appliances as required by signed customer orders, therefore, the Department
should not have to dispose of appliances in this fashion in the future.
The intent is to sell all surplus designated equipment to the highest bidder. The
selected bidder(s) will be responsible for pick-up and transportation of the
equipment from their locations. The service/repair items are located at the Gas
Administration Warehouse on Myrtle Avenue.
Pursuant to City of Clearwater Code of Ordinances, Section 2.622, surplus
sales of common bulk items of an estimated value greater than $5,000 shall be
through public auction or open market, following authorization by the City
Council. The inventory book value of the surplus appliances is $22,907.39. The
open market bid opportunity will be handled in accordance with code and
purchasing policy, Division 4, Sale of Surplus Personal Property, and managed
by the Purchasing Division.
In response to a question, Clearwater Gas System Managing Director Chuck
Warrington said the appliances have been on a discount list for some time
and no one wants to buy them. It is likely the appliances will be purchased
for South America.
4.2 Award Purchase Orders, in the total annual amount of$1,500,000 for the purchase of
diaphragm gas meters, regulators, rotary gas meters, and gas regulators, for the period
January 1, 2019 through December 31, 2019, authorize two, one-year extension periods,
and authorize the appropriate officials to execute same. (consent)
Invitation to Bid #27-18 was issued in August 2018, for the supply of natural gas
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meters and regulators on an as-needed basis for the Clearwater Gas System
(CGS). Six bids were received and equipment samples were requested from
multiple vendors for evaluation of specification compliance, including coatings and
compatibility requirements.
Four vendors have been selected as the most responsive and responsible bidder,
meeting the specifications for Bid #27-18, to be awarded as follows:
Elster American Meter
Bid Items 1, 2 - chosen because the lower bids contain internal components
and materials which do not meet bid specifications
Bid Item 3 - low bid, meets specifications
M.T. Deason Co.
Bid Items 4 and 5 - chosen because the lower bids contain internal components
and materials which do not meet bid specifications
Bid Item 16 - chosen because the lower bid contains internal components and
materials which do not meet bid specifications
Dresser, LLC
Bid Items 6, 7, 8, 9 - low bids, meet specifications
Control Southern Inc.
Bid Items 10, 11, 12, 13 - chosen because the lower bids contain plastic internal
components that do not meet bid specifications
Award Note
Bid Items 14, 15 - No award due to incorrect specifications in the bid
All materials are code approved and the meters and regulators will be used on the
Clearwater Gas System Distribution System for new customers as well as
replacing existing meters that have reached the end of their useful life.
Funding is requested in a lump sum so staff has the flexibility to allocate to each
vendor as needed during each one-year term. CGS is not obligated to expend the
entire amount being requested.
APPROPRIATION CODE AND AMOUNT:
Funding is available in Pinellas New Mains/Service Lines 3237323-96377, Pasco
New Mains/Service Lines 3237323-96378, Gas Meter Change-out Pinellas
3237323-96367, and Gas Meter Change-out Pasco 3237323-96379 in the
Clearwater Gas System Budget.
5. Human Resources
5.1 Approve the collective bargaining agreement as negotiated between the City of
Clearwater and IAFF Local 1158 for Fiscal Years 2018/19, 2019/2020, and 2020/2021
and authorize the appropriate official to execute same. (consent)
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The current collective bargaining agreement between the City of Clearwater and
IAFF Local 1158 expired on September 30, 2018. The parties reached a
tentative agreement for a new contract which was ratified by the membership.
The agreement is a three-year agreement providing for a 3% general wage
increase (GWI) for all classifications plus a step pay increase of either 5% or
2.5 % depending on years of service in the first year retroactive to October 1,
2018. It also provides for all pay ranges to be adjusted by 3% in the first year. In
the second and third year of the agreement, it provides for a 3% general wage
increase plus a step pay increase of either 5% or 2.5 % depending on years of
service and a 3% pay range adjustment for all classifications. It also increases
standby pay by $10.00/pay period and special teams pay by $5.00/pay period.
APPROPRIATION CODE AND AMOUNT:
A cumulative value of this agreement over the three-year term is $2,032,636.
The cost associated with the implementation of this agreement by fiscal year is
anticipated to be approximately as follows:
FY 2018/19 $663,905 (This includes $11,060 for increases in standby and
special team pay)
FY 2019/20 $676,329 (This includes $11,060 for increases in standby and
special team pay)
FY 2020/21 $692,402 (This includes $11,060 for increases in standby and
special team pay)
The FY 2018/19 budget projected a salary increase of$539,900. A first quarter
budget amendment will allocate $124,005 of General Fund reserves to fund the
unbudgeted portion for the first year. Future budgets will include the contract
costs in the proposed budget.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a first quarter budget amendment
allocating General Fund reserves in the amount of$124,005 to Fire Department
personnel codes. Inclusive of this item if approved, a net total of$702,375 of
General Fund reserves has been appropriated by Council to fund expenditures
in the 2018/19 operating budget. The remaining balance in General Fund
reserves after the 8.5% reserve is approximately $8.9 million, or 6.1% of the
current General Fund operating budget.
6. Parks and Recreation
6.1 Approve co-sponsorship and waiver of requested city fees and service charges for Fiscal
Year 2018/19 for a new event sponsored by the Downtown Development Board, Cars
and Coffee, in the amount of$5,000 for in-kind services and authorize the appropriate
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officials to execute same. (consent)
On May 3, 2018, City Council approved the annual co-sponsorship list and
funding for Fiscal Year 2018/19 for budget purposes.
The Downtown Development Board has requested that the City co-sponsor a
new special event, Cars and Coffee, to be held in Downtown Clearwater on a
date to be determined in the Spring/Summer of 2019. The Downtown
Development Board has approved a $9,000 budget for the event. Dupont
Registry will be a part of the event by bringing a wide variety of exotic cars to the
event.
Staff is requesting that this event be included in the Fiscal Year 2018/19 budget
as a city co-sponsored event.
Cost associated with the event will be $5,000 for various city services including
solid waste, police, fire, and parks and recreation.
In response to questions, Parks and Recreation Director Kevin Dunbar said
the concept of the event is to attract individuals into Downtown on a
Saturday morning to see high-end vehicles. Staff is working with the event
organizers so that is does not conflict with REH's Cruisin'at the Cap event.
Deputy City Manager Jill Silverboard said the $5,000 in-kind cost is being
absorbed within operating budget of the various departments.
6.2 Award a Contract to Astro Turf Corporation (AstroTurf), of Dalton, Georgia for $499,000,
to provide and install a synthetic turf practice field at Jack Russell Stadium, pursuant to
City Code Section 2.564(1)(b) Other Government Entity Bids and authorize the
appropriate officials to execute same. (consent)
The Philadelphia Phillies installed a synthetic turf practice infield at Jack Russell
Stadium over 25 years ago. The turf infield has never been replaced and is no
longer safe as a playing or practice field.
When the Tampa Bay Rays replaced the turf infield at Tropicana Field prior to
their 2018 baseball season, they offered to donate a portion of the used
AstroTurf to the City. The City accepted the offer and transported a portion of
the turf, including the infill material made up of sand and rubber, to the City
Nursery facility located on Saturn Avenue.
The intent was to use the Tampa Bay Rays Turf in the replacement and
refurbishment of the turf playing field at Jack Russell Stadium. However, after
working with AstroTurf, who installed the original turf at Tropicana Field, we
were informed that the turf was specifically designed for indoor use, and it
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would not be economically beneficial to install the used turf. We could expect
approximately 2 years of life from the product while a new turf surface would be
guaranteed for eight years and could last 12 to 15 years.
That being the case, staff is recommending the award of a Contract to
AstroTurf for the replacement of the existing turf with an installation of a new
AstroTurf Synthetic Turf System.
This Contract is a turn key project and will include all construction needed to
remove the existing field and install a new field. This includes demolition,
drainage, fencing, curbs, sod, lining of field, bases, and new turf. The only items
not included in this contract are lighting and safety netting for the right outfield
wall. These items will be replaced by others later and will not delay use of the
completed practice field.
In reviewing possible options for how to replace and renovate the turf field, staff
turned to NJPA/Sourcewell which offers nationwide cooperative purchasing
contracts for goods and services for schools, municipalities, and other
government agencies. The City of Clearwater is a member of NJPA/Sourcewell
and AstroTurf is a contractor that has been awarded a bid for synthetic base
and turf repairs and renovation projects.
This is a 60-day project and will be constructed beginning in January 2019 and
completed by March 2019.
Once completed, the field will be available for programming by Recreation Staff
for rentals, tournaments, St. Petersburg College, and Clearwater High School.
APPROPRIATION CODE AND AMOUNT
Sufficient funds are available in Capital Improvement Program project
315-93673, "Jack Russell Stadium Improvements"for this Contract.
In response to questions, Parks and Recreation Director Kevin Dunbar said
half of the field will be designed to be a multi-purpose field. Staff is
considering options for the tun`that was donated by the Rays, which includes
selling to another party. The life expectancy for astro tun`is 12 to 15 years.
6.3 Approve the First Amendment to Partnership and Support Grant Agreement between the
Clearwater Historical Society (CHS) and the City of Clearwater to extend a grant in the
amount of$12,000 annually, from November 1, 2018 through September 30, 2022, for
operational expenses associated with the South Ward Elementary School property and
authorize the appropriate officials to execute same. (consent)
On January 19, 2016, the City Council approved a three-year support grant to
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CHS in the amount of$12,000 annually from February 1, 2016 through October
31, 2018 to provide assistance for the preservation of local history and for the
rehabilitation, renovation, maintenance and operation of the South Ward
Elementary School property.
CHS has successfully fulfilled all the requirements of the three-year support
agreement and is requesting an extension of the grant agreement under the
same terms and conditions for an additional three years.
At the November 13 work session, Council directed staff to extend the grant
agreement for an additional three years.
This amendment will provide for the extension of the agreement from November
1, 2018 through September 30, 2022 and provide for additional funding of
$12,000 per year for a total of$36,000, with the first payment being in October
2019 to coincide with the city fiscal year. The remaining two payments will be
in October 2020 and 2021.
APPROPRIATION CODE AND AMOUNT:
Funds will be requested in the City Council cost code 0109100-581000
(payment to agencies) for fiscal years 2019/20, 2020/21 and 2021/22 to fund this
agreement.
In response to questions, Parks and Recreation Director Kevin Dunbar said
the Clearwater Historical Society is working with the Clearwater Bombers,
who will reside in Building #2. The roof has been replaced in Building #2 but
there are significant ADA issues that need to be addressed. Clearwater
Historical Society representative Bill Wallace said there has been a
deterioration in the CHS-Bombers partnership due to the redirection of the
funds to other parts of the facility. The Society is meeting tonight and will be
discussing the matter. The organization received a state grant for the
historical preservation and restoration of the facility, the Bombers
participated in the application and are considered a grant partner. The ADA
requirements for the Bombers'building are such that they cannot access the
building without elevators. He said the Bombers provided $10,000 to reroof
Building #3, CHS provided the remainder of the $60,000 roofing project.
Building #1 is expected to be open by Spring 2019, some space will be
identified for the Bombers until funding for the remainder of the renovations
in Buildings #1 and#2 are identified.
It was requested that information regarding the hours of operation and
results of tonight's discussion be provided at the council meeting.
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It was suggested that the Bombers consider having their museum at Eddie
Moore facility.
Staff was directed to take the item off the Consent Agenda.
6.4 Approve the proposed sculpture collection for Sculpture360: Season IX- Art in the
Cleveland Street District and authorize the appropriate officials to execute same.
(consent)
The following collection of sculptures is recommended for temporary exhibition
as part of the Public Art and Design Program's `Sculpture360: Art in the
Cleveland Street District: Season X. The sculptures were chosen by a
Selection Panel, appointed by the Public Art and Design Board (PADB), in
accordance with the Public Art and Design Program Guidelines. The PADB
subsequently reviewed and approved this collection. The sculptures are slated
for installation starting the first week of January 2019 and will remain on
exhibition through June 2020.
The Selection Panel included the following:
Jennifer Barbaro, Representative of the Public Art& Design Board
Amanda Thompson, Director of the CRA
Anne Fogarty-France, CRA representative and Downtown Manager
Anne Lopez, CRA representative
Lina Teixera, DCMA President
Madai Gutierrez, PADB Liaison, and Public Art Specialist
An open "Call to Artists" as outlined in the Public Art and Design Guidelines was
issued detailing the scope of the project. The Call to Artists resulted in
approximately 25 responses of qualified artists with various works proposed for
temporary loan. The Selection Panel selected three finalists (Clayton Swartz,
Donald Gialanella, Adi Ben Dov) and an alternate (Terrence Karpowics).
The PADB has approved an allocation of$9,000.00 from the Public Art &
Design Program Discretionary Fund (325-93608) for the purpose of funding
`Sculpture360: Season X. Funds will be utilized for artist honoraria and
equipment, materials, and personnel necessary for installing and removing the
sculpture under the terms of the exhibition.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project 325-93608, Miscellaneous
Public Art, to fund this contract.
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7. Police Department
7.1 Approve the Religious Community Services, Inc. (RCS) 2019 Agreement renewal for
provision of contractual victim advocacy services in an amount not to exceed $15,000
and authorize the appropriate officials to execute same. (consent)
The Clearwater Police Department (CPD) seeks City Council approval to renew
a contractual agreement with RCS (a registered non-profit organization with
four distinct yet interwoven programs, which includes The Haven of RCS) to
provide a part-time bilingual victim advocate position from The Haven to be
physically located at CPD headquarters. The victim advocate will work 20
hours per week and perform the duties associated with the implementation of a
domestic violence victim advocacy program with an emphasis on
Spanish-speaking, Hispanic victims for a one-year period.
This is a ninth-year request for the services of a part-time bilingual victim
advocate, which has proven to be a very successful program. The victim
advocate provided safety plans for 187 domestic violence victims, 43 of whom
were Hispanic, for the period January 1, 2018 through October 31, 2018.
Additionally, there were 145 initial calls made to the victims of domestic violence
and a total of 85 follow up calls. The victim advocate continues to assist at
State Attorney Investigations, Depositions, Injunction paperwork and court
hearings.
The Haven of RCS is a state-certified provider of domestic violence victim
advocacy services, has several Spanish-speaking victim advocates on staff,
and has a long history of partnering with CPD and its victim advocate on
domestic violence issues. Pursuant to the contractual agreement, The Haven
of RCS will provide comprehensive domestic violence services on-site at CPD
for an approximate total of 400 victims, with an emphasis on Spanish-speaking
Hispanics but to include all domestic violence victims.
APPROPRIATION CODE AND AMOUNT:
All expenses will be funded with Florida Contraband Forfeiture Fund revenue
and charged to Special Project No. 181-99356.
8. Engineering
8.1 Approve the request from the owner of property addressed 1285 S. Missouri Ave. to
vacate a gas line easement located on their property and pass Ordinance 9210-19 on
first reading. (VAC2019-01).
The property owner has requested the City vacate the 5-ft. gas line easement
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located on this property as the owner moves forward with developing this site
for commercial use.
There are no utilities present in this easement. All appropriate city departments
have reviewed this request and have no objection to this vacation.
8.2 Approve Construction Manager at Risk (CMR) proposal from Biltmore Construction
Company Inc., of Belleair, Florida, in the amount of$1,878,897 for the demolition of the
Harborview Center (09-0049-EN) and authorize the appropriate officials to execute
same. (consent)
August 4, 2016, City Council approved the use of Construction Manager at Risk
Services (CMR) for Continuing Contracts Biltmore Construction Co., Inc. of
Belleair, FL; Cathey Construction and Development, LLC of Mexico Beach, FL;
Certus Builders, Inc. of Tampa, FL; J. Kokolakis Contracting, Inc. of Tarpons
Springs, FL; J.O. Delotto & Sons, Inc. of Tampa, FL; Keystone Excavators, Inc.
of Oldsmar, FL; Khors Construction, Inc. of Thonotosassa, FL; and
Wharton-Smith, Inc. of Sanford, FL for a period of four years.
These firms were selected in accordance with Florida Statutes 255.103 and
287.055 under Request for Qualifications 24-16 based upon construction
experience, financial capability, availability of qualified staff, local knowledge and
involvement in the community.
As part of the initial phase of Imagine Clearwater, it is essential the Harborview
Center Building be demolished. The Harborview Center is located at the
proposed formal gateway to the waterfront revitalization project.
The proposed project is to completely demolish the Harborview Center Building.
Work also includes asbestos abatement, installation of helical tie-backs to
preserve the existing basement walls along Osceola Avenue and Cleveland
Street, and back-filling followed by sodding/seeding.
Due to the sensitive nature of the demolition, the extensive asbestos removal,
the number of tie-backs required and critical utility coordination involved, the
project duration is estimated at seven months from issuance of Notice to
Proceed.
APPROPRIATION CODE AND AMOUNT:
ENGF180013-CONS-CNSTRC $1,878,897
Funds are available in capital improvement project ENGF180013, Imagine
Clearwater, to fund this proposal.
In response to questions, Engineering Construction Manager Tim Kurtz said
Biltmore Construction has allocated 210 days for the project. Due to the tie
backs that will be going through the soil and bored through the foundation,
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the demolition company will have a structural engineer who will have
to permit after the contract has been issued. The tieback will be internal to
the building and not viewable to the outside. Staff expects that asbestos
abatement will start immediately and last for approximately two months, the
soil anchoring should start at the same timeframe. Building demolition is
expected to occur in March.
8.3 Approve Engineer of Record (EOR) Supplemental 1 Work Order for Jones Edmunds and
Associates, Inc. in the amount of$32,500 for Northeast Water Reclamation Facility (NE
WRF) Blend Tank Improvements (14-0036-UT) and authorize the appropriate officials to
execute same. (consent)
This project will install facility improvements at the NE WRF. Improvements
include upgrading the truck off-loading sludge pump station, sludge storage and
blending tanks, sludge transfer pumps, dewatering feed pumps, and
accompanying mechanical, electrical, instrumentation, and controls
components.
August 20, 2015, City Council approved the initial work order for design,
permitting, and bidding services for the Sludge Blending Tanks at the NE WRF
to EOR Jones Edmunds and Associates, Inc. in the amount of$159,500.
During the design process, the City realized additional improvements were
needed to further contribute to the flexibility, reliability, operations, and safety of
the biosolids process. The upgrades include addition of grinder systems on
sludge lines feeding the blending tanks and digester, odor control piping, bypass
piping and valves for the magnetic flow meters, and adjustable discharge piping
for the dewatering feed pumps.
Supplemental 1 Work Order is for design of additional improvements for a new
total work order value of$192,000.
The City of Clearwater's Public Utilities Department is responsible for owning,
operating, and maintaining facilities at the Northeast Water Reclamation Facility.
APPROPRIATION CODE AND AMOUNT:
3217321-561300-96215
Funds are available in capital improvement project 96215, North East Plant
Upgrades, Improvements, to fund this work order.
8.4 Accept a Sidewalk Easement over a portion of Lot 1, Block G, of Avondale Subdivision,
conveyed to the City by the Property Owner. (consent)
Habitat for Humanity of Pinellas County, Inc. acquired the subject property on
January 6, 2017. This Sidewalk Easement will allow the construction of a
sidewalk as Habitat for Humanity develops this site for a single family use.
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8.5 Approve construction contract with Lovin Construction, Inc., in the amount of$464,169.20,
for the construction of a culvert on Cooper's Point Channel at Damascus Road and
authorize the appropriate officials to execute same. (consent)
The existing pipes under Damascus Road were identified as a chokepoint in the
Cooper's Point Master Plan. This project replaces those pipes with a large box
culvert.
The project was determined to be impractical to bid based upon required
coordination with the construction of Nova Southeastern University by the
contractor currently on-site, the University planned critical opening date, and
conflicts associated with two contractors managed by different owners working
on the same site simultaneously.
The University will begin making improvements to Damascus Road after the
first of the year. The culvert will be constructed at that time, prior to
enhancements to the rest of the channel.
APPROPRIATION CODE AND AMOUNT:
ENST180005-CONS-CNSTRC $464,169.20
Funds are available in capital improvement project ENST180005, Coastal
Basins, to fund this contract.
In response to questions, Environmental Specialist Sara Kessler said the
culvert will be parallel to Hwy. 60, Damascus Rd. will run over the culvert.
The Council recessed from 10:58 a.m. to 11:05 a.m.
8.6 Provide direction on non-resident parking plan on North Beach.
A request has been received from North Beach for the City to make some
improvements to minimize impacts from non-residential parking in the
neighborhood. The following steps are recommended to address the concern:
A. Install signage at Acacia Circle, south end of Eldorado, Bruce &
Acacia and Bay Esplanade &Acacia reading:
RESIDENTIAL ZONE
NO BEACH PARKING
STRICTLY ENFORCED
B. East street ends - Remove "PUBLIC ACCESS" signs and change
"NO PARKING 11 pm to 6 am" signs to "NO PARKING" signs.
C. West beach accesses - Maintain current signage that prohibits
parking but maintain existing handicap spaces.
D. Maintain current lack of signage along Mandalay for aesthetic
purposes.
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E. Continue with current program providing for property owners
determining if parking is allowed along their street frontage.
F. Provide a procedure for property owners to notify the Parking
System when a party will occur when enforcement will need to be
adjusted.
G. Remove parking meters adjacent 880 Mandalay and landscape
parking spaces.
H. Increased enforcement of existng "NO PARKING" signs and other
violations.
Deputy City Manager Jill Silverboard said Council's last conversation
centered around a resident permit parking program. If the property owner
wishes to have "No Parking"signs placed in front of their property, the city
will continue to provide that. The north beach area is not a designated public
bathing beach area and reason why staff is recommending the removal of
the parking meters north of Acacia.
In response to questions, Parking Manager Mark Yedinak said staff did not
recommend bagging parking meters for residents who need additional
parking for a party since it violates city code. Ms. Silverboard said staff
would never turn over the management of the bagging of the signage to
residents. Mr. Yedinak said Parking staff enforces from 8:00 a.m. to 6:00
p.m.; the Police department enforces on North Beach currently. Staff has
asked resident to advise them when parties are planned so that parking is
not enforced. Ms. Silverboard said the public beach access at Acacia St.
exists because it is a platted right-of-way that terminates at the water. Staff
is proposing to remove the four signs and replace them with No Parking
signs.
There was council consensus to move forward with staffs proposal.
8.7 Authorize a purchase order to American Guard Services, of Tampa, Florida, in a
not-to-exceed annual amount of$33,250, including two, one-year renewal terms at the
City's discretion, and authorize the appropriate officials to execute same. (consent)
On June 21, 2018, Council awarded Request for Proposals #01-18, Security
Services, to American Guard Services and Sentry Event Services, both of
Tampa, Florida. The June award to American Guard Services (AGS) was
specifically to address security needs at city buildings and facilities.
Parking Systems has determined the need for after-hours patrols of the three
downtown parking garages: Garden Avenue, Station Square, and Municipal
Services Building (MSB) parking complex. Anticipated patrol hours are five
days a week, Monday through Friday (excluding holidays), 11 pm to 6 am. AGS
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Council Work Session Meeting Minutes December 3, 2018
will monitor the garages to ensure a safe and secure environment, checking
each floor level, stairwell, and elevator for individuals who are loitering and do
not have a purpose to be in the garage or nearby businesses. Security
personnel will be on alert for safety issues, vandalism, illicit behavior, and
suspicious persons hanging around vehicles parked in garages.
AGS is responsible for reporting and documenting their hours worked, supplying
uniforms and security equipment including radios, whistles, safety gear, wands,
cell phones, etc. AGS will provide electronic (Word) versions of Post Orders,
Incident Reports, and Daily Logs as well as conduct monthly lighting
inspections noting locations that are out of service.
The three garages included in this security services item are owned and
maintained by the Parking Systems Division.
APPROPRIATION CODE AND AMOUNT:
4351333-530300 $33,250
Funds are available in cost code 530300, Other Contractual Services, to fund
this purchase order in FY2019 and will be included in FY2020 and 2021 Parking
System Operating Budgets at $33,250 per year.
In response to questions, Parking Manager Mark Yedinak said the patrol
services will be used from 11:00 p.m. through 6:00 a.m. Deputy City
Manager Jill Silverboard said the Clearwater Police Department lacks the
FTE count to deploy the patrol service in this area during the designated
hours. Using the existing FTE count will require PD to pull resources from
other areas. The cost will be higher if Clearwater officers were utilized to
patrol the parking garages. She said CPD currently patrols the area once
every hour,American Guard will patrol the area at a higher frequency.
Deputy City Manager Silverboard requested to pull the item in order for staff
to discuss the proposed level of service with Police Chief Slaughter.
There was consensus to pull the item.
9. Planning
9.1 Provide direction on the proposed first amendment to an existing Development
Agreement between NESC, LLC (the property owner) and the City of Clearwater for
property located at 443 East Shore Drive, which includes a revision to the number of
overnight accommodation units, revises the notice addresses for the developer, includes
a revision to Exhibit B to provide new conceptual site plans and elevations, and confirm a
second public hearing in City Council Chambers before City Council on January 17, 2019
at 6:00 p.m., or as soon thereafter as may be heard. (HDA2012-03001A)
Site Location and History:
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The 1.26-acre subject property is located at the northeast corner of East Shore
Drive and Papaya Street. The site is zoned Tourist (T) District with an
underlying Future Land Use Plan (FLUP) category of Resort Facilities High
(RFH) and is located within the Marina District of Beach by Design.
On June 19, 2012, the Community Development Board approved a project
consisting of 134 overnight accommodation units, a 6,500 square foot
restaurant, a 50-slip marina, and 15-foot wide boardwalk along the seawall of
the property. Subsequently, at its meeting of July 27, 2012, the City Council
entered into a Development Agreement with the developer of this project, and
as part of this Agreement the Council assigned 71 units from the Hotel Density
Reserve to the project to achieve 134 overnight accommodation units.
Development Proposal:
The developer is proposing to increase the number of overnight
accommodation units within the project from 134 to 139 via two separate
Transfers of Development Rights of two and three units each. The additional
rooms are to be accommodated within previously approved "cabana units,"
which were not considered to be rooms for overnight stay, and as such there is
no expansion of the building needed to accommodate these new rooms. The
development already includes sufficient off-street parking to meet the
requirement of the additional rooms. The changes to the Development
Agreement are listed below.
Development Agreement:
■ The 7th recital is deleted and replaced to provide for an updated room count;
■ Section 4.1 is deleted and replaced to provide for an updated room count
and density;
■ Section 13: the addresses for the Developer are deleted and replaced with
updated information; and,
■ Exhibit "B" is deleted and replaced with updated site and building places
reflecting the updated room count.
Consistency with the Community Development Code (CDC):
At its meeting of June 19, 2012, the Community Development Board found the
development proposal to be consistent with the applicable provisions of the
CDC. No aspect of those provisions is being modified as part of this proposal.
Consistency with Beach by Design:
At its meeting of June 19, 2012, the Community Development Board found the
development proposal to be consistent with the applicable provisions of Beach
by Design. No aspect of those provisions is being modified as part of this
proposal.
Hotel Density Reserve:
The project was previously reviewed for compliance with those criteria
established within Beach by Design concerning the allocation of hotel rooms
from the Reserve and the project was found to be consistent with those criteria,
including that the development comply with the Metropolitan Planning
Organization's (MPO) countywide approach to the application of traffic
concurrency management for transportation facilities.
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Standards for Development Agreements:
The proposal is in compliance with the standards for development agreements,
is consistent with the Comprehensive Plan and furthers the vision of beach
redevelopment set forth in Beach by Design. The proposed first amended and
restated amendment to the existing Development Agreement will be in effect for
a period not to exceed ten years, meets the criteria for the allocation of rooms
from the Hotel Density Reserve under Beach by Design and includes the
following main provisions:
■ Provides for no change in the number of units (71 units) allocated from the
Hotel Density Reserve (previously approved as part of DVA2012-
03008/Resolution No. 12-07);
■ Revises Exhibit B which includes new conceptual site plans, architectural
drawings, elevations and perspectives;
■ Requires the developer to obtain building permits within one year of approval
of the amended and restated Development Agreement and certificates of
occupancy in accordance with CDC Section 4-407;
■ Requires the return of any hotel unit obtained from the Hotel Density
Reserve that is not constructed;
■ For units allocated from the Hotel Density Reserve, prohibits the conversion
of any hotel unit to a residential use and requires the recording of a covenant
restricting use of such hotel units to overnight accommodation usage; and,
■ Requires a legally enforceable mandatory evacuation/closure covenant that
the hotel will be closed as soon as practicable after a hurricane watch that
includes Clearwater Beach is posted by the National Hurricane Center.
Changes to Development Agreements:
Pursuant to CDC Section 4-606.1., a Development Agreement may be amended
by mutual consent of the parties, provided the notice and public hearing
requirements of CDC Section 4-206 are followed. Revisions to conceptual site
plans and/or architectural elevations attached as exhibits to this Development
Agreement shall be governed by the provisions of CDC Section 4-406. Minor
revisions to such plans may be approved by the Community Development
Coordinator. Other revisions not specified as minor shall require an amendment
to this Development Agreement.
9.2 Approve amendments to Appendix C, Downtown Zoning District and Design Standards
of the Community Development Code, to establish new sign regulations for the Downtown
District and pass Ordinance 9217-19 on first reading. (TA2018-04002)
Two major initiatives were approved for Downtown in 2018. One was the
update of the Clearwater Downtown Redevelopment Plan and the other was the
adoption of a new formed based code zoning code. The goals of these efforts
are to create a thriving urban core that has a dense, livable development
pattern, quality urban design and a high-quality public realm. Signage can play
an important role in defining an area's brand and attracting customers to an
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Council Work Session Meeting Minutes December 3, 2018
area. Well-designed signs made with quality materials and coordinated with
the overall building/storefront design play an important role in creating a vibrant
street environment. Signage that is not well thought-out and of low quality
design and materials can detract from an area and send a negative message to
potential investors and customers. To aid in the creation of a dynamic urban
environment as envisioned by the Downtown Plan, new sign regulations are
proposed for the Downtown District.
At present, all sign requirements are located in Article 3, Division 18 Signs.
Ordinance No. 9217-19 proposes to revise and relocate sign regulations
applicable to the Downtown District to Appendix C, Division 7. Below is a
summary of the substantive provisions of this ordinance.
• Deletes regulations specific to Downtown in Article 3, Division 18, as
well as the Clearwater Downtown Redevelopment Plan. Provides new
language in their place to direct users to Appendix C, Division 7.
• Amends Article 4, Division 10 Sign Permit to ensure signs erected in
Downtown are subject to the sign permit requirements.
• Provides for definitions of various types of signs
• Establishes rationale for sign standards specific to the Downtown
District.
• Clarifies that certain requirements in Article 3, Division 18 will continue to
apply to Downtown including those pertaining to exempt signs,
prohibited signs and temporary signs.
• Establishes the design principle of a sign hierarchy to guide sign
planning involving multiple signs.
• Increases amount of building signage allowed.
• Increase the area of allowable freestanding signage.
• Allows multiple signs to be erected within certain parameters (numbers,
design, etc.)
• Revises window sign allowances due to increases in the area and
number of allowable building signs.
• Establishes skyline signs for high-rise buildings.
• Provides for higher quality signs and prohibits certain lower quality sign
designs/materials based on existing code requirements and former
Downtown design guidelines.
• Provides standards for the allowable sign type in terms of number of
signs allowed per establishment/building or parcel, dimensional
requirements and other standards.
The Planning and Development Department has determined that the proposed
text amendments to the Community Development Code are consistent with and
furthers the goals, objectives and policies of the Comprehensive Plan and the
Community Development Code as outlined in the staff report. The Community
Development Board (CDB) will review the proposed text amendment at its
meeting of November 20, 2018 and staff will report its recommendation at the
meeting.
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Planning and Development Assistant Director Gina Clayton provided a
PowerPoint presentation.
In response to questions, Ms. Clayton said the current code includes a
provision that addresses window displays (similar to SurfStyle), if a sign is
located a few feet back as part of the display, it would not count as part of
the window signage. The business owner decides how to allocate the sign
area within one to three signs, allowing flexibility to target customers who are
walking, biking or driving. She said the proposed code includes a sign-area
calculations chart, followed by sign types and regulations. Murals are treated
as art, the proposed code does not allow signs to be painted on walls. Ms.
Clayton said the proposed ordinance does not contemplate image-
projected signs. Staff determined that marquis signs are attached signs, if
the Capital Theatre wanted a marquis, it would be accommodated through
the comprehensive sign program.
Staff was directed to change the graphic used for the awning signs, Figure
49, as it does not accurately depict signage area.
The Council recessed from 12:01 p.m. to 3:30 p.m.
9.3 Support the submission of a grant application for the Forward Pinellas Complete Streets
Grant Program to develop a complete streets design and concept for the Ft. Harrison
Avenue corridor from South Ft. Harrison Avenue at Belleair Road to North Ft. Harrison
Avenue at the Pleasant Street merge with Myrtle Avenue, and pass Resolution 18-22.
In October 2018, Forward Pinellas issued a call for Complete Streets projects,
asking local governments to submit applications requesting funding for concept
designs or construction of local complete streets projects, funded through a
competitive grant program. Complete Streets are designed, operated, and
maintained for all users, regardless of age or ability, based on the context of the
street and the surrounding area, and can serve as catalysts for transformative
redevelopment and economic development.
Staff has prepared a grant application for the Ft. Harrison Avenue corridor from
South Ft. Harrison Avenue at Belleair Road to North Ft. Harrison Avenue where
it merges with Myrtle Avenue at Pleasant Street. The scope of this Project
connects three major destinations, Morton Plant Hospital Campus, Downtown
and the future Imagine Clearwater waterfront redevelopment, and the North
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Council Work Session Meeting Minutes December 3, 2018
Marina Area. A significant portion of the project corridor is within the Downtown
Clearwater Redevelopment Area. Both Downtown and the Morton Plant area
are designated Activity Centers in the city's Comprehensive Plan. Ft. Harrison
Avenue also serves as a significant north-south collector road serving a daily
average of 14,862 vehicles on the south segment and 9,800 vehicles on the
north segment, according to the Forward Pinellas 2017 Average Annual Daily
Traffic (A.A.D.T.) counts. Safe, efficient access to destinations by all travel
modes is a key objective of this grant application.
This application would continue the momentum of the recent Complete Drew
Street project, which was funded by this same complete street grant. In
conjunction with the current development of the Citywide Complete Streets
Implementation Plan for Clearwater, the grant would provide the additional
benefit of utilizing the Implementation Plan's toolkit of complete streets concept
solutions to the various Ft. Harrison Avenue contexts.
The City is requesting $50,000.00 of funding, and in consideration of the
competitive selection process for determining allocation of available funds, the
City is committing to matching $50,000.00 with $25,000 in-kind and $25,000
direct funding. Resolution 18-22 formalizes City Council's support for the grant
application.
APPROPRIATION CODE AND AMOUNT:
Funds are available in the Planning Department cost code 0101420-530100,
professional services, to fund this agreement.
Senior Transportation Planner Rick Hartman said over 20% of the
households in the south Lake Belleview area do not have vehicles. The area
is also challenged with low household incomes. He said the North Marina
area faces similar challenges. Deputy City Manager Jill Silverboard said the
item before Council is the corridor staff originally anticipated for Complete
Streets.
Councilmember Cundiff returned to Chambers at 3:39 p.m.
9.4 Continue to January 17, 2019: Provide direction on the proposed Development
Agreement between Decade Properties, Inc. (the property owner) and the City of
Clearwater, providing for the allocation of 27 units from the Hotel Density Reserve under
Beach by Design and confirm a second public hearing in City Council Chambers before
City Council on February 7, 2019 at 6:00 p.m., or as soon thereafter as may be heard.
(HDA2018-10002; 850 Bayway Boulevard).
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Development Proposal:
The current proposal is to demolish all structures on the 0.661-acre site and
build a single seven-floor hotel with 60 hotel rooms (91 units per acre). The 60
proposed units include 33 units otherwise permitted by the Resort Facilities
High Future Land Use classification and an additional 27 units from the Hotel
Density Reserve through Beach by Design. The building will be 80 feet (from
Base Flood Elevation) to roof. The proposal includes a tropical modern
architecture, which is consistent with and complements the tropical vernacular
envisioned in Beach by Design.
The site will be accessed via two driveways with one two-way driveway located
at the northeast corner of the property and the second driveway (an
ingress-only) located at the northwest corner. The primary entrance and lobby
of the building will be located along Bay Esplanade on the second floor.
The ground floor and the first four floors of the building will contain all 80
required parking spaces. Please note that the applicant has provided that floor
one is the first floor over ground level parking in other words the floors run as
ground, 1, 2, 3, 4, 5, 6 and 7. The ground floor includes 27 parking spaces.
Floors one through three will include six hotel units as well as 14 parking
spaces, each. The fourth floor will also include six units along with 11 parking
spaces. Floors five through seven will include 12 hotel units each. A
lobby/registration area is located on the ground floor at the northwest corner of
the building. A small pool and patio area is provided on the fifth floor on the
south side of the building. No additional amenities are proposed.
The existing 26-slip dock is proposed to remain with 10 of the slips available
only for hotel guests. The remaining 16 slips will be available for lease by the
general public. This will result in two uses being established on the property; a
hotel and a marina facility. A marina facility is defined in the Community
Development Code (Article 8) as a use of land involved in the operation of a
marina including structures and activities normally integral to the operation of a
marina, such as servicing, fueling, pumping-out, chartering, launching, and
dry-storage of boats and boating equipment. A marina is defined as any
structure constructed on pilings over open water or supported by flotation on the
water which provides three or more boat slips for the purpose of sale or lease.
The Development Agreement includes specific language to limit the specific
activities which may take place on the site ensuring that the "marina facility"
component of the site will be compatible with the overnight accommodations
component of the site as well as adjacent and surrounding uses. Specifically,
activities such as servicing, fueling, pumping-out, commercial chartering and/or
and dry-storage of boats and boating equipment be strictly prohibited and that
the marina slips shall be limited to sale and/or lease to privately-owned boats
rather than commercial vessels for hire.
Consistency with the Community Development Code (CDC):
Minimum Lot Area and Width:
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Council Work Session Meeting Minutes December 3, 2018
The subject property is 28,800 square feet in area and approximately 240 feet
wide. The proposed lot area and width may be approved as part of a Level One
Flexible Standard development (FLS) application, subject to meeting the
applicable flexibility criteria of the Community Development Code.
Minimum Setbacks:
The conceptual site plan depicts setbacks to building of 15 feet along the front
(south) along Bayway Boulevard, side (east and west) setbacks of 10 feet and a
rear (south) setback of five feet (all to building). The proposed setbacks may be
approved as part of a Level Two Flexible Development (FLD) application,
subject to meeting the applicable flexibility criteria of the Community
Development Code.
Maximum Height:
The proposal provides for a building 80 feet in height as measured from BFE
where a height of up to 100 feet is permitted for overnight accommodations.
The proposed height is also permitted by the CDC subject to meeting the
applicable flexibility criteria of the CDC and as approved as part of a Level II
Flexible Development application and as otherwise limited by Beach by Design.
The height of the proposed building is consistent with the guidelines of Beach
by Design.
Minimum Off-Street Parking:
The 60-room overnight accommodation use with a 16-slip marina facility
requires a minimum of 80 off-street parking spaces with 1.2 spaces per unit (72
spaces) for the hotel component and one space per two slips (eight spaces) for
the 16-slip marina facility component. A parking garage component located on
the ground and first four levels of the building will provide a minimum of 80
spaces where 80 spaces are required. This is consistent with the applicable
Sections of the CDC.
Landscaping:
While a formal landscape plan is not required to be submitted for review at this
time, the conceptual landscape areas depicted on the site plan show that
adequate spaces for foundation landscaping will be provided along the street
frontage as required by Section A.6 of the Old Florida District within Beach by
Design. Since no perimeter landscape buffers are otherwise required in the
Tourist (T) District, the proposed landscape areas meet or exceed what is
required. It is noted, however, that flexibility may be requested/necessary as
part of a Comprehensive Landscape Program which would be reviewed at time
of formal site plan approval.
Consistency with Beach by Design:
Clearwater Pass District
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City of Clearwater
Council Work Session Meeting Minutes December 3, 2018
No specific development parameters are provided within the Clearwater Pass
district section of Beach by Design.
Design Guidelines:
A review of the provided architectural elevations and massing study was
conducted and the proposed building does appear to be generally consistent
with the applicable Design Guidelines established in Beach by Design. It is
noted, however, that a more formal review of these Guidelines will need to be
conducted as part of the final site plan approval process.
Hotel Density Reserve:
The project has been reviewed for compliance with those criteria established
within Beach by Design concerning the allocation of hotel rooms from the
Reserve. The project appears to be generally consistent with those criteria,
including that the development comply with the Metropolitan Planning
Organization's (MPO) countywide approach to the application of traffic
concurrency management for transportation facilities. The submitted Traffic
Impact Study concludes that traffic operations at nearby intersections and on
adjacent roadways would continue at acceptable levels of service.
Standards for Development Agreements:
The proposal is in compliance with the standards for development agreements,
is consistent with the Comprehensive Plan and furthers the vision of beach
redevelopment set forth in Beach by Design. The proposed Development
Agreement will be in effect for a period not to exceed ten years, meets the
criteria for the allocation of rooms from the Hotel Density Reserve under Beach
by Design and includes the following main provisions:
■ Provides for the allocation of 27 units from the Hotel Density Reserve;
■ Requires the developer to obtain building permits and certificates of
occupancy in accordance with Community Development Code (CDC)
Section 4-407;
■ Requires the return of any hotel unit obtained from the Hotel Density
Reserve that is not constructed;
■ Prohibits the conversion of any hotel unit allocated from the Hotel Density
Reserve to a residential use and requires the recording of a covenant
restricting use of such hotel units to overnight accommodation usage;
■ Provides evidence that the development complies with the Metropolitan
Planning Organization's (MPO) countywide approach to the application of
concurrency management for transportation facilities, and includes a
transportation analysis conducted for the development;
■ Provides that all units in a hotel receiving units from the Reserve shall be
made available to the public as overnight transient hotel guests at all times
through the required hotel reservation system;
■ That no hotel room in a hotel allocated units from the Reserve will have a full
kitchen;
■ That a reservation system shall be required as an integral part of the hotel
use and there shall be a lobby/front desk area that must be operated as a
typical lobby/front desk area for a hotel would be operated; and
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■ Requires a legally enforceable mandatory evacuation/closure covenant that
the hotel will be closed as soon as practicable after a hurricane watch that
includes Clearwater Beach is posted by the National Hurricane Center.
Changes to Development Agreements:
Pursuant to Section 4-606.1., CDC, a Development Agreement may be
amended by mutual consent of the parties, provided the notice and public
hearing requirements of Section 4-206 are followed. Revisions to conceptual
site plans and/or architectural elevations attached as exhibits to this
Development Agreement shall be governed by the provisions of Section 4-406,
CDC. Minor revisions to such plans may be approved by the Community
Development Coordinator. Other revisions not specified as minor shall require
an amendment to this Development Agreement.
10. Information Technology
10.1Approve Construction Manager at Risk (CMR) proposal from Biltmore Construction
Company Inc., of Belleair, Florida, in the amount of$1,903,854 for the construction of the
Emergency Operations (EOC) Data Center at Fire Station 48 (17-0013-FI) and authorize
the appropriate officials to execute same. (consent)
August 4, 2016, City Council approved the use of Construction Manager at Risk
Services (CMR) for Continuing Contracts Biltmore Construction Co., Inc. of
Belleair, FL; Cathey Construction and Development, LLC of Mexico Beach, FL;
Certus Builders, Inc. of Tampa, FL; J. Kokolakis Contracting, Inc. of Tarpons
Springs, FL; J.O. Delotto & Sons, Inc. of Tampa, FL; Keystone Excavators, Inc.
of Oldsmar, FL; Khors Construction, Inc. of Thonotosassa, FL; and
Wharton-Smith, Inc. of Sanford, FL for a period of four years.
These firms were selected in accordance with Florida Statutes 255.103 and
287.055 under Request for Qualifications 24-16 based upon construction
experience, financial capability, availability of qualified staff, local knowledge and
involvement in the community.
The City of Clearwater recognized a need for a facility that would reliably meet
the principles of emergency management and preparedness. To meet this goal,
the IT Department proposes to construct a new Data Center to support the
EOC at Fire station 48, selected because of its central location and category 5
hurricane rating.
The proposed project is to construct a 3,339 sq. ft., one-story, EOC Data
Center on the Fire Station 48 site. Site work will include limited asphalt removal,
building pad preparation and restoration of disturbed areas. A roofed
passageway will connect the existing training building to the proposed EOC
Data Center.
Construction duration is 270 calendar days from issuance of Notice to Proceed.
APPROPRIATION CODE AND AMOUNT:
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Council Work Session Meeting Minutes December 3, 2018
3157519-563600-94888 $1,903,854
Funding is available in Capital Improvement Project 94888, City EOC and
Disaster Expansion, to fund the proposal.
In response to questions, Information Technology Director Dan Mayer said
due to the data center and back-up power, 40% of the budget has been
itemized for the air conditioning. The EOC will hold 40-60 individuals. Deputy
City Manager Jill Silverboard said the capital project is fully funded through
Penny for Pinellas.
11. Marine & Aviation
11.1Approve a reimbursement grant of$50,000 to the U.S. Coast Guard Auxiliary BE SAFE
Inc. for parking lot improvements and authorize the appropriate officials to execute same.
(consent)
At the City Council work session on November 13, 2018, council discussed a
funding request from the U.S. Coast Guard Auxiliary BE SAFE Inc. and
requested a one-time reimbursement grant be brought back for approval.
Approval is requested for a support reimbursement grant to BE SAFE Inc., a
501(c)(3) charitable corportation, in the amount of$50,000.00 for parking lot
improvements associated with their facility located at 510 N. Ft Harrison
Avenue.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will allocate $50,000 from General Fund
reserves to Non-Departmental cost code 0107010-581000 (Payment to
Agencies) to fund this agreement.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a first quarter budget amendment
allocating General Fund reserves in the amount of$50,000 to
Non-Departmental cost code 0107010-581000. A net total of$752,375 of
General Fund reserves has been used to date to fund expenditures in the
2018/19 operating budget. The remaining balance in General Fund reserves
after the 8.5% reserve is approximately $8.9 million, or 6.0% of the current
General Fund operating budget.
12. Official Records and Legislative Services
12.1 Elect a councilmember to serve as Vice Mayor.
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City of Clearwater
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With the resignation of Vice Mayor Doreen Caudell, Council must elect one of
its members as vice mayor.
The vice mayor shall act as mayor during a temporary absence or inability of
the mayor to perform the duties of the office of the mayor.
There was council consensus to appoint Councilmember Cundiff as Vice
Mayor. Staff was directed to place the item on the Consent Agenda.
12.2Appoint a Councilmember to Forward Pinellas to fill the remainder of an unexpired term
through September 30, 2021 as the Clearwater representative.
With the resignation of Vice Mayor Doreen Caudell, the City Council must
appoint a replacement to fill the remainder of her term. The appointed
councilmember will serve as the City's representative through September 30,
2021.
The next Forward Pinellas Board Meeting is scheduled for January 9, 2019.
There was council consensus to appoint Councilmember Allbritton. Staff was
directed to place the item on the Consent Agenda.
13. Legal
13.1 Request for authority to initiate foreclosure actions on behalf of the City to recover
amounts owed on municipal liens imposed against certain real property. (consent)
On July 19, 2018, the City retained Weidner Law, P.A. (outside counsel) for
representation in municipal lien foreclosure matters. The outside counsel
subsequently filed several foreclosure lawsuits against blighted properties.
Based on the program's initial success and the outside counsel's capacity to
handle more cases, city staff has identified several additional non-homestead
properties as viable candidates for foreclosure based on such variables as: 1)
the amount of the City's lien; 2) whether the property is currently in compliance
with city codes; 3) whether the property is occupied; and 4) whether there are
any superior liens on the property.
The properties that have been identified as viable foreclosure candidates are:
1. 309 S. Pegasus Ave.
2. 2576 Harn Blvd.
3. 1631 Tuscola Rd.
4. 59 Acacia St.
5. 1501 N. Betty Ln.
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6. 1247 Pierce St.
7. 1425 Gulf to Bay Blvd.
8. 23837 US Highway 19
9. 19320 US Highway 19
10. 19400 US Highway 19
11. 2250 Nursery Rd.
12. 1118 Carlton St.
13. 407 S. Hillcrest Ave.
14. 409 Eastshore Dr.
15. 907 Chestnut St.
The liens that the City seeks to foreclose also attach to any other non-exempt
real property that the violator owns. As a result, additional properties may be
included in the foreclosure action.
Therefore, the City seeks authority to initiate foreclosure actions to recover the
amounts owed on the municipal liens that attach to the properties listed above.
In response to questions, Assistant City Attorney Mike Fuino said only one
property in the first group went through foreclosure. The properties identified
in the agenda item came from a larger list of properties, the list was whittled
down using an objective criteria based on location, vacancy status and lien
amount. The City Attorney said the funds collected through this process
would go into the general fund. The City may receive less than the total fined
amount.
13.2Adopt Ordinance 9147-18 on second reading, vacating the 50 foot right-of-way of East
Avenue, depicted as East Street on Jones Subdivision of Nicholson Addition to
Clearwater Plat as recorded in Plat Book 4, Page 82 of the public records of
Hillsborough County, Florida, from the southerly right-of-way line of the vacated Hart
Street to the Northerly right-of-way line of Jones Street.
13.3Adopt Ordinance 9207-18 on second reading, annexing certain real properties whose
post office addresses are 505 and 806 Moss Avenue and 3059 Grand View Avenue, all
within Clearwater, Florida 33759, into the corporate limits of the city and redefining the
boundary lines of the city to include said additions.
13.4Adopt Ordinance 9208-18 on second reading, amending the future land use element of
the Comprehensive Plan of the city to designate the land use for certain real properties
whose post office addresses are 505 and 806 Moss Avenue and 3059 Grand View
Avenue, all within Clearwater, Florida 33759, upon annexation into the City of Clearwater,
as Residential Low (RL).
13.5Adopt Ordinance 9209-18 on second reading, amending the Zoning Atlas of the city by
zoning certain real properties whose post office addresses are 505 and 806 Moss
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Council Work Session Meeting Minutes December 3, 2018
Avenue and 3059 Grand View Avenue, all within Clearwater, Florida 33759, upon
annexation into the City of Clearwater, as Low Medium Density Residential (LMDR).
13.6WITHDRAWN: Adopt Ordinance 9204-18 on second reading, annexing certain real
property whose post office address is 2101 North Hercules Avenue, Clearwater, Florida
33763, together with abutting right-of-way of North Hercules Avenue, into the corporate
limits of the city and redefining the boundary lines of the city to include said addition.
13.7WITHDRAWN: Adopt Ordinance 9205-18 on second reading, amending the future land
use plan element of the Comprehensive Plan of the city to designate the land use for
certain real property whose post office address is 2101 North Hercules Avenue,
Clearwater, Florida 33763, upon annexation into the City of Clearwater as Residential
Low (RL).
13.8WITHDRAWN: Adopt Ordinance 9206-18 on second reading, amending the Zoning
Atlas of the city by zoning certain real property whose post office address is 2101 North
Hercules Avenue, Clearwater, Florida 33763, upon annexation into the City of Clearwater
as Low Medium Density Residential (LMDR).
14. City Manager Verbal Reports
14.1 Philadelphia Phillies Term Sheet - Kevin Dunbar, Parks & Recreation Director
Parks and Recreation Director Kevin Dunbar said the last time staff came
before Council, staff targeted April 2019 for the first phase of work, which
has now shifted to April 2020. Staff has met with Pinellas County. He said
staff will be submitting a letter for a conceptual approval to begin
negotiations, as part of the County's first step. The County will forward the
letter to the Tourist Development Council for their review. The County
will review the request at the January 22, 2019 meeting and the TDC will
review it in February. He said staff is aware on the level detailed needed for
the economic analysis impact. The final application process should be
underway by May. The state application will be submitted in April. He said, to
date, $1.8 to $2 million has been spent for the design at the Carpenter
Complex.
In response to questions, Mr. Dunbar said the term sheet does not need
to be amended for an extension. Staff is looking at having the funds match at
different years.
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Council Work Session Meeting Minutes December 3, 2018
Councilmember Cundiff departed Chambers at 3:38 p.m.
15. City Attorney Verbal Reports — None.
16. Council Discussion Item
16.1Scooters in Tampa - Mayor Cretekos
Mayor Cretekos recalled during his recent trip to Salt Lake City he was
almost run over twice on the sidewalk by individuals on scooters. He asked
the City Attorney to provide a brief summary and update Council on status of
dockless scooters.
The City Attorney said in the State of Florida a local ordinance allowing e-
scooters is required. Staff is researching e-scooter services; there are
several options available. The City of Tampa released an RFP and will select
three vendors to provide the service. She said other jurisdictions instituted
regulations in lieu of an RFP process. Staff is considering the safety issues,
road size limitations and lessons learned from other jurisdictions before
coming back to Council with a recommendation.
16.2Appoint an individual to serve as Councilmember, City Council Seat 2, to fill the
remainder of an unexpired term through March 2020.
On November 19, 2018, Vice Mayor Doreen Caudell submitted a letter of
resignation from the City Council effective November 30, 2018.
Per city charter, Section 2.07, "a vacancy on the council should be filled by
majority of the remaining council members within 30 days after the vacancy.
The person so appointed shall serve as council member until the next regular or
special election. At such election, a council member shall be elected to serve
for the remainder of the unexpired term of office."
The following individuals have expressed an interest in filling this vacancy:
Wayne Carothers
Lucile Casey
Sheila Cole
Frank Dame
Bill Jonson
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Council Work Session Meeting Minutes December 3, 2018
Kelly Shannon Kelly
Gerry (Gary) Lee
Konrad McCree, Jr.
Timothy W. Neubert
Alex Plisko
Jay Polglaze
Bruce Rector
Rebecca Tieder
Howard Warshauer
Discussion ensued with comments made that the appointment must be
resolved by January 17, 2019, at the latest, to avoid a special election.
Further discussion on the matter was deferred to Thursday's council
meeting.
17. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
18. Closing Comments by Mayor— None.
19. Adjourn
The meeting adjourned at 4:14 p.m.
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City of Clearwater