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08/13/2018Monday, August 13, 2018 1:00 PM City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Council Chambers Pension Trustees Meeting Agenda August 13, 2018Pension Trustees Meeting Agenda 1. Call To Order 2. Approval of Minutes 2.1 Approve the minutes of the July 16, 2018 Pension Trustees Meeting as submitted in written summation by the City Clerk. 3. Citizens to be Heard Regarding Items Not on the Agenda 4. New Business Items 4.1 Approve the new hires for acceptance into the Pension Plan as listed. 4.2 Approve the following request of employees Lindsey Bessette, Customer Service Department, Melissa Harris, Police Department and Steven Strong, Fire Department to vest their pensions as provided by Section 2.419 of the Employees’ Pension Plan. 4.3 Approve the following request of employees Diane Bennett, Police Department, John Brown, Police Department, Debra Reid, Parks and Recreation Department and Janet Skinner, Police Department, for a regular pension as provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan. 5. Director's Report 6. Adjourn Page 2 City of Clearwater Printed on 8/10/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4783 Agenda Date: 8/13/2018 Status: Agenda ReadyVersion: 1 File Type: MinutesIn Control: Pension Trustees Agenda Number: 2.1 SUBJECT/RECOMMENDATION: Approve the minutes of the July 16, 2018 Pension Trustees Meeting as submitted in written summation by the City Clerk. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 8/10/2018 Pension Trustees Meeting Minutes July 16, 2018 Page 1 City of Clearwater City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Minutes Monday, July 16, 2018 1:00 PM Council Chambers Pension Trustees Draft Pension Trustees Meeting Minutes July 16, 2018 Page 2 City of Clearwater Roll Call Present 5 - Chair George N. Cretekos, Trustee Doreen Caudell, Bob Cundiff, Trustee Hoyt Hamilton, and Trustee David Allbritton Also Presen t – W illiam B. Ho rne – City Manager, Jill Silverboard – Deputy City Manager, Micah Maxwell – Assistant City Manager, Pamela K. Akin – City Attorney, Rosem ar ie Call – City Clerk, Nicole Spra gue – Offic ial Re cords and Le gis lati ve Ser vice s Coo rd in ator, and Joe Roseto – Human Resources Director To pro vi de continui ty fo r research, items are li sted in agend a order altho ugh not necessarily disc ussed in that order. Unapproved 1. Call to Order – Chair Cretekos The meeting was called to order at 3:15 p.m. at City Hall. 2. Approval of Minutes Approve the minutes of the June 18, 2018 Pension Trustees Meeting as submitted in written summation by the City Clerk. Trustee Cundiff moved to approve the minutes of the June 18, 2018 Pension Trustees Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda – None. 4. New Business Items 4.1 Approve the new hires for acceptance into the Pension Plan as listed. Name/Job Classification/Department Pension Eligibility Date Alexandria Wells, Librarian I, Library 4/28/2018 Stephanie Catlyn, Librarian II, Library 4/28/2018 Brian Klinefelter, Stormwater Technician I, Engineering 4/30/2018 Draft Pension Trustees Meeting Minutes July 16, 2018 Page 3 City of Clearwater Jorge Trinidad, Custodial Worker, Parks & Recreation 4/30/2018 Alvin Miller Jr., Parks Service Technician I, Parks & Recreation 4/30/2018 Max Villalobos, Building Inspector Technician, Planning & Development 4/30/2018 Emily Johnson, Graphics Designer, Public Communications 4/30/2018 Suzanne Judge, Police Communications Operator, Police 5/12/2018 Darold Cook, Police Officer, Police 5/14/2018 Stephany Maxwell, Police Officer, Police 5/14/2018 Kevin McCann, Police Officer, Police 5/14/2018 George Solakian Jr., Police Officer, Police 5/14/2018 Levi Brownell, Fleet Mechanic, General Services 5/14/2018 Robert Chiavaroli, Fleet Mechanic, General Services 5/14/2018 Crystal Mathews, Librarian II, Library 5/14/2018 Joseph Coley, Parks, Streets & Sidewalk Technician I, Parks & Recreation 5/14/2018 James Quist, Solid Waste Equipment Operator, Solid Waste 5/14/2018 Cedric Gaynor, Solid Waste Equipment Operator, Solid Waste 5/14/2018 Sean Ford, Parking, Facility & Security Aide, Engineering 5/14/2018 Keely Utterback, Recreation Leader, Parks and Recreation 5/26/2018 Steve Willis, Recreation Leader, Parks and Recreation 5/28/2018 Deborah Meek, Parking, Facility & Security Aide, Engineering 5/29/2018 Darryan Bryant, Water Distribution Operator Trainee, Public Utilities 5/29/2018 Travis Rackard, Water Distribution Operator Trainee, Public Utilities 5/29/2018 Caleb McElroy, Water Distribution Operator Trainee, Public Utilities 5/29/2018 Diera Simon, Water Distribution Operator Trainee, Public Utilities 5/29/2018 Troy Campbell, Solid Waste Equipment Operator, Solid Waste 5/29/2018 Dylan Castellano, Water Distribution Operator Trainee, Public Utilities 5/29/2018 Trustee Hamilton moved to approve the new hires for acceptance into the Pension Plan as listed. The motion was duly seconded and carried unanimously. 4.2 Approve the following request of employee Florence Reichert, Public Utilities Department to vest their pension as provided by Section 2.419 of the Employees’ Pension Plan. Draft Pension Trustees Meeting Minutes July 16, 2018 Page 4 City of Clearwater Florence Reichert, Storeskeeper, Public Utilities Department, was employed by the City on May 3, 1999, and began participating in the Pension Plan on June 7, 1999. Ms. Reichert terminated from City employment on April 13, 2018. The Employees’ Pension Plan provides that should an employee cease to be an employee of the City of Clearwater or change status from full-time to part-time after completing ten or more years of creditable service (pension participation), such employee shall acquire a vested interest in the retirement benefits. Vested pension payments commence on the first of the month following the month in which the employee normally would have been eligible for retirement. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five years and completed twenty years of credited service; the date on which a participant has reached age sixty-five years and completed ten years of credited service; or the date on which a member has completed thirty years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty years and completed twenty-five years of credited service; or the date on which a participant has reached the age of sixty-five years and completed ten years of credited service. Ms. Reichert will meet the non-hazardous duty criteria and begin collecting a pension in August 2020. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty years of credited service regardless of age, or the date on which the participant has reached fifty-five years and completed ten years of credited service. Trustee Allbritton moved to approve the following request of employee Florence Reichert, Public Utilities Department to vest their pension as provided by Section 2.419 of the Employees’ Pension Plan. The motion was duly seconded and carried unanimously. 4.3 Approve the following request of employees Lynn Davis, Police Department, Robert Orton, Planning and Development Department, Jean Peeke, Planning and Development Department, Margaret Plennert, Police Department and Gary Spence, Fire Depart ment for a regular pension as provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan. Lynn Davis, Police Property Supervisor, Police Department, was employed by the City on April 27, 1987, and her pension service credit is effective on that date. Her pension will be effective June 1, 2018. Based on an average salary of approximately $49,870.18 over the past five years, the formula for computing Draft Pension Trustees Meeting Minutes July 16, 2018 Page 5 City of Clearwater regular pensions and Ms. Davis’ selection of the 50% Joint and Survivor Annuity, this pension benefit will be approximately $39,526.20 annually. Robert Orton, Staff Assistant, Planning and Development Department, was employed by the City on April 29, 1996, and his pension service credit is effective on that date. His pension will be effective June 1, 2018. Based on an average salary of approximately $40,048.72 over the past five years, the formula for computing regular pensions and Mr. Orton’s selection of the 100% Joint and Survivor Annuity with a 10% Partial Lump Sum, this pension benefit will be approximately $19,671.72 annually. Jean Peeke, Development Review Specialist, Planning and Development Department, was employed by the City on January 19, 1999, and her pension service credit is effective on that date. Her pension will be effective August 1, 2018. Based on an average salary of approximately $37,836.63 over the past five years, the formula for computing regular pensions and Ms. Peeke’s selection of the 10 Year Certain and Life Annuity, this pension benefit will be approximately $19,418.04 annually. Margaret Plennert, Police Office Specialist, Police Department, was employed by the City on July 5, 1988, and her pension service credit is effective on that date. Her pension will be effective August 1, 2018. Based on an average salary of approximately $45,789.24 over the past five years, the formula for computing regular pensions and Ms. Plennert’s selection of the Single Life Annuity, this pension benefit will be approximately $37,867.08 annually. Gary Spence, Fire Lieutenant, Fire Department, was employed by the City on May 26, 1998, and his pension service credit is effective on that date. His pension will be effective June 1, 2018. Based on an average salary of approximately $88,003.79 over the past five years, the formula for computing regular pensions and Mr. Spence’s selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $47,310.48 annually. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five years and completed twenty years of credited service; the date on which a participant has reached age sixty-five years and completed ten years of credited service; or the date on which a member has completed thirty years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty years and completed twenty-five years of credited service; or the date on which a participant has reached the age of sixty-five years and completed ten years of credited service. Ms. Davis, Mr. Orton, Ms. Peeke and Ms. Plennert have met the non-hazardous duty criteria. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty years of credited service Draft Pension Trustees Meeting Minutes July 16, 2018 Page 6 City of Clearwater regardless of age, or the date on which the participant has reached fifty-five years and completed ten years of credited service. Mr. Spence has met the hazardous duty criteria. Trustee Caudell moved to approve the following request of employees Lynn Davis, Police Department, Robert Orton, Planning and Development Department, Jean Peeke, Planning and Development Department, Margaret Plennert, Police Department and Gary Spence, Fire Department for a regular pension as provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan. The motion was duly seconded and carried unanimously. 5. Director's Report – None. 6. Adjourn The meeting adjourned at 3:18 p.m. Chair Employees’ Pension Plan Trustees Attest City Clerk Draft Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4793 Agenda Date: 8/13/2018 Status: Agenda ReadyVersion: 2 File Type: Action ItemIn Control: Pension Trustees Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Approve the new hires for acceptance into the Pension Plan as listed. SUMMARY: Name/Job Classification/Department Pension Eligibility Date Elizabeth Stagliano, Recreation Leader, Parks and Recreation 06/09/2018 Alexander Hannah, Water Distribution Operator Trainee, Public Utilities 06/11/2018 James Miller, Water Distribution Operator Trainee, Public Utilities 06/11/2018 Louis Marquez, Traffic Signal Technician, Engineering 06/11/2018 Tayna Martinez, Staff Assistant, Fire 06/11/2018 Branden Leap, Parks Service Technician I, Parks & Recreation 06/11/2018 Donna Jarrell, Police Communications Operator Trainee, Police 06/11/2018 Samantha Sheaffer, Police Communications Operator, Police 06/11/2018 James Brown, Tradesworker, Marine and Aviation 06/11/2018 Monica Dilley, Custodial Worker, Parks & Recreation 06/11/2018 Richard Hartman, Senior Planner, Planning and Development 06/25/2018 Gregory Dixon, Code Enforcement Inspector, Planning and Development 06/25/2018 Franklin Kentpas, Parking Enforcement Specialist, Engineering 06/25/2018 Robert Manca, Fleet Mechanic, General Services 06/25/2018 Valerie Christou, Recreation Specialist, Parks and Recreation 06/25/2018 Grant Farley, Solid Waste Worker, Solid Waste 06/25/2018 Marvin Blythewood, Solid Waste Equipment Operator, Solid Waste 06/25/2018 Kimberly Posnak, Development Review Technician I, Planning and Development 06/25/2018 APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 8/10/2018 Interoffice Correspondence Sheet TO: Pension Advisory Committee FROM: Joseph Roseto, Human Resources Director SUBJECT: Recommendation for Acceptance into Pension Plan DATE: Subject/Recommendation: Recommend approval of the new hires for acceptance into the Pension Plan as listed. Name Job Classification Department Pension Eligibility Date Elizabeth Stagliano Recreation Leader Parks and Recreation 06/09/2018 Alexander Hannah Water Distribution Operator Trainee Public Utilities 06/11/2018 James Miller Water Distribution Operator Trainee Public Utilities 06/11/2018 Louis Marquez Traffic Signal Technician Engineering 06/11/2018 Tayna Martinez Staff Assistant Fire 06/11/2018 Branden Leap Parks Service Technician I Parks & Recreation 06/11/2018 Donna Jarrell Police Communications Operator Trainee Police 06/11/2018 Samantha Sheaffer Police Communications Operator Police 06/11/2018 James Brown Tradesworker Marine and Aviation 06/11/2018 Monica Dilley Custodial Worker Parks & Recreation 06/11/2018 Richard Hartman Senior Planner Planning and Development 06/25/2018 Gregory Dixon Code Enforcement Inspector Planning and Development 06/25/2018 Franklin Kentpas Parking Enforcement Specialist Engineering 06/25/2018 Robert Manca Fleet Mechanic General Services 06/25/2018 Valerie Christou Recreation Specialist Parks and Recreation 06/25/2018 Grant Farley Solid Waste Worker Solid Waste 06/25/2018 Marvin Blythewood Solid Waste Equipment Operator Solid Waste 06/25/2018 Kimberly Posnak Development Review Technician I Planning and Development 06/25/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4795 Agenda Date: 8/13/2018 Status: Agenda ReadyVersion: 2 File Type: Action ItemIn Control: Pension Trustees Agenda Number: 4.2 SUBJECT/RECOMMENDATION: Approve the following request of employees Lindsey Bessette, Customer Service Department, Melissa Harris, Police Department and Steven Strong, Fire Department to vest their pensions as provided by Section 2.419 of the Employees’ Pension Plan. SUMMARY: Lindsey Bessette, Senior Systems Analyst, Customer Service Department, was employed by the City on July 12, 2004, and began participating in the Pension Plan on that date. Ms. Bessette terminated from City employment on April 28, 2018. Melissa Harris, Police Officer, Police Department, was employed by the City on March 15, 1999, and began participating in the Pension Plan on that date. Ms. Harris terminated from City employment on June 12, 2018. Steven Strong, Fire Deputy Chief, Fire Department, was employed by the City on April 18, 2005, and began participating in the Pension Plan on that date. Mr. Strong terminated from City employment on May 22, 2018. The Employees’ Pension Plan provides that should an employee cease to be an employee of the City of Clearwater or change status from full -time to part-time after completing ten or more years of creditable service (pension participation ), such employee shall acquire a vested interest in the retirement benefits. Vested pension payments commence on the first of the month following the month in which the employee normally would have been eligible for retirement. Section 2.416 provides for normal retirement eligibility for non -hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five years and completed twenty years of credited service; the date on which a participant has reached age sixty -five years and completed ten years of credited service; or the date on which a member has completed thirty years of service regardless of age. For non -hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty- years and completed twenty -five years of credited service; or the date on which a participant has reached the age of sixty -five years and completed ten years of credited service . Ms. Bessette will meet the non -hazardous duty criteria and begin collecting a pension in August 2034. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a Page 1 City of Clearwater Printed on 8/10/2018 File Number: ID#18-4795 member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty years of credited service regardless of age, or the date on which the participant has reached fifty -five years and completed ten years of credited service. Ms. Harris will meet the hazardous duty criteria and begin collecting pension in April 2019. Mr. Strong will meet the hazardous duty criteria and begin collecting pension in December 2020. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 8/10/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4796 Agenda Date: 8/13/2018 Status: Agenda ReadyVersion: 2 File Type: Action ItemIn Control: Pension Trustees Agenda Number: 4.3 SUBJECT/RECOMMENDATION: Approve the following request of employees Diane Bennett, Police Department, John Brown, Police Department, Debra Reid, Parks and Recreation Department and Janet Skinner, Police Department, for a regular pension as provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan. SUMMARY: Diane Bennett, Police Communication Supervisor, Police Department, was employed by the City on March 14, 1988, and her pension service credit is effective on September 1, 1997. Her pension will be effective August 1, 2018. Based on an average salary of approximately $61,923.91 over the past five years, the formula for computing regular pensions and Ms . Bennett’s selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $30,912.60 annually. John Brown, Police Sergeant, Police Department, was employed by the City on October 18, 1993, and his pension service credit is effective on January 10, 1994. His pension will be effective July 1, 2018. Based on an average salary of approximately $88,343.11 over the past five years, the formula for computing regular pensions and Mr. Brown’s selection of the 50% Joint and Survivor Annuity, this pension benefit will be approximately $54,717.36 annually. Debra Reid, Administrative Analyst, Parks and Recreation Department, was employed by the City on May 6, 1996, and her pension service credit is effective on that date. Her pension will be effective October 1, 2018. Based on an average salary of approximately $48,089.84 over the past five years, the formula for computing regular pensions and Ms. Reid’s selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $27,058.32 annually. Janet Skinner, Grants Coordinator, Police Department, was employed by the City on January 27, 1992, and her pension service credit is effective on that date. Her pension will be effective October 1, 2018. Based on an average salary of approximately $57,648.08 over the past five years, the formula for computing regular pensions and Ms. Skinner’s selection of the Life Annuity, this pension benefit will be approximately $42,284.04 annually. Section 2.416 provides for normal retirement eligibility for non -hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five years and completed twenty years of credited service; the date on which a participant has reached age sixty -five years and completed ten years of credited service; or the date on which a member has completed thirty years of service regardless of age. For non -hazardous duty employees hired on or after the effective date of this restatement, a member shall be Page 1 City of Clearwater Printed on 8/10/2018 File Number: ID#18-4796 eligible for retirement following the earlier of the date on which a participant has reached the age of sixty (60) years and completed twenty -five years of credited service; or the date on which a participant has reached the age of sixty -five years and completed ten years of credited service. Ms. Bennett, Ms. Reid and Ms. Skinner have met the non-hazardous duty criteria. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty years of credited service regardless of age, or the date on which the participant has reached fifty -five years and completed ten years of credited service. Mr. Brown has met the hazardous duty criteria. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 8/10/2018