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08/02/2018 - Special
Thursday, August 2, 2018 9:00 AM City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Council Chambers City Council Special Meeting Agenda Special Council Meeting re: Budget August 2, 2018City Council Special Meeting Agenda Welcome. We are glad to have you join us. If you wish to address the Council, please complete a Comment Card. Comment Cards are on the right -hand side of the dais by the City Clerk. When recognized, please hand your card to the Clerk, approach the podium and state your name. Persons speaking before the City Council shall be limited to 3 minutes unless otherwise noted under Public Hearings. For other than "Citizens to be heard regarding items not on the Agenda," a spokesperson for a group may speak for 3 minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of 10 minutes. Prior to the item being presented, please obtain the form to designate a spokesperson from the City Clerk. Up to 60 minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available . Kindly refrain from using cell phones and electronic devices during the meeting. 1. Call to Order 2. Citizens to be heard re items not on the agenda 3. City Manager Reports 3.1 ID#18-4925 Discussion of updated 2018 General Fund Sustainability Analysis and proposed Penny for Pinellas III project list. 4. Closing comments by Councilmembers (limited to 3 minutes) 5. Closing Comments by Mayor 6. Adjourn Page 2 City of Clearwater Printed on 7/31/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4925 Agenda Date: 8/2/2018 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: City Council Agenda Number: 3.1 SUBJECT/RECOMMENDATION: Discussion of updated 2018 General Fund Sustainability Analysis and proposed Penny for Pinellas III project list. SUMMARY: The General Fund Sustainability Analysis prepared by Stantec Consulting has been updated to include certified property values and all figures included in the Fiscal Year 2018/19 Preliminary Operating and Capital Improvement Budget. Staff has the “control panel” available for review. As required by City Ordinance, a public hearing for approval of the Penny for Pinellas project list is held prior to adoption of the capital improvement budget. In advance of that public hearing, scheduled for September 6, 2018, the proposed project list is available for review of changes included in the proposed 2018/19 budget. Page 1 City of Clearwater Printed on 7/31/2018 Schedule 1 - FAMS-XL© Control Panel FY 2018 General Fund Sustainability Analysis Note: The blue bars and numbers reflect the updated property valuations provided by the Pinellas County Property Appraiser as of July 1st along with the FY 2019 Preliminary budget provided by staff. The Green Bars and numbers reflect the final scenario reviewed at the May 7th, 2018 Budget Workshop. FAMS-XL© GENERAL FUND City of Clearwater FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 Override ►0.8000 General Millage 4.9094 5.7094 5.7094 5.7094 5.7094 5.7094 5.7094 5.7094 5.7094 5.7094 5.7094 Population Medium Road Maintenance Millage 0.2456 0.2456 0.2456 0.2456 0.2456 0.2456 0.2456 0.2456 0.2456 0.2456 0.2456 Total Millage 5.1550 5.9550 5.9550 5.9550 5.9550 5.9550 5.9550 5.9550 5.9550 5.9550 5.9550 Last Plan 5.1550 6.3550 6.3550 6.3550 6.3550 6.3550 6.3550 6.3550 6.3550 6.3550 6.3550 Property Value Increase 8.3%9.8%7.5%6.0%5.0%4.0%4.0%4.0%4.0%4.0%4.0%IMAGINE Y Last Plan 8.4%7.0%6.0%5.0%4.0%4.0%4.0%4.0%4.0%4.0%4.0%CREST Y Cash Flow Sur/(Def) $M (7.7)$ 0.7$ 5.1$ 6.3$ 6.2$ 4.6$ 3.2$ (0.6)$ (2.3)$ (4.0)$ (5.8)$ GF PS Veh N End of Year Fund Bal $M 20.8$ 21.5$ 26.6$ 32.9$ 39.1$ 43.7$ 46.8$ 46.2$ 43.9$ 40.0$ 34.2$ ADDTL HE Y Target Surplus/(Deficit) $M 8.6$ 8.9$ 14.1$ 20.0$ 25.7$ 29.8$ 32.5$ 31.1$ 28.3$ 23.8$ 17.4$ Balance % of Expenses 14.6%14.6%18.1%21.6%24.9%26.8%27.7%26.0%23.9%21.0%17.4%SRO Scen D Target % of Expenses 8.5%8.5%8.5%8.5%8.5%8.5%8.5%8.5%8.5%8.5%8.5%SB 7026 N CIP Execution %100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0%100.0% CIP $M 5.5$ 12.9$ 7.5$ 5.8$ 5.3$ 6.0$ 6.4$ 8.8$ 8.8$ 8.8$ 8.8$ Scenario Input SAVECALC 5/10 -$10 $10 $30 $50 17 18 19 20 21 22 23 24 25 26 27 28MillionsEnd of Year Fund Balance Current Plan Last Plan Min. Target $0 $5 $10 $15 $20 18 19 20 21 22 23 24 25 26 27 28MillionsCapital Improvements Current Plan Last Plan $0 $10 $20 18 19 20 21 22 23 24 25 26 27 28MillionsCapital Improvement Funding Cash Long Term Short Term $100 $150 $200 $250 18 19 20 21 22 23 24 25 26 27 28MillionsCash In vs. Cash Out Cash Out - Total Cash Out - O&M Cash In OVR $MCIP LAST 0.8 Mil Increase in FY 2019 Prepared by Stantec Consulting City of Clearwater Penny for Pinellas - draft for September 6th Public Hearing Fiscal Years 2018/19 - 2019/20 Penny III Total Penny III Approved Proposed Approved Total Projects Changes Projects 2018/19 2019/20 Approved Beginning Balance:(16,494) 1,682,400 (16,494) 11,820,678 4,136,416 15,957,094 Gulf Boulevard Reimbursement 1,341,676 1,341,676 13,145,860 5,818,816 17,282,276 High Priority Downtown Intermodal Facility 2,425,000 (2,425,000) - 2,425,000 - Ruth Eckerd Hall - 3,000,000 3,000,000 2,500,000 500,000 3,000,000 Police Vehicles 200,000 200,000 100,000 100,000 200,000 Lakeview Fire Station 3,798,460 3,798,460 3,798,460 3,798,460 New AC System/Chiller - Police and MSB 1,050,000 1,050,000 600,000 450,000 1,050,000 Airpark - Replace Hangar C 240,000 240,000 240,000 240,000 Aviation Operations Center 760,000 760,000 760,000 760,000 Medium Priority City-wide Seawall Replacement 300,000 300,000 150,000 150,000 300,000 Traffic Calming 340,000 340,000 170,000 170,000 340,000 Bridge Maintenance & Improvements 270,000 270,000 133,000 137,000 270,000 New Sidewalk Construction 945,250 945,250 472,000 473,250 945,250 Low Priority Downtown Streetscaping 2,000,000 2,000,000 2,000,000 2,000,000 Neighborhood Parks Renovations 260,000 260,000 260,000 260,000 Crest Lake Park Improvements 750,000 (750,000) - 750,000 - Bicycle Paths-Bridges 750,000 750,000 750,000 750,000 Long Center Parking Improvements 550,000 550,000 550,000 550,000 Ed Wright Park Renovations 490,000 490,000 490,000 490,000 Total Penny III Projects 15,128,710 14,953,710 15,128,710 (175,000) 14,953,710 11,463,460 3,490,250 14,953,710 1,682,400 2,328,566 2,328,566 Planned Project Expenditures Estimated Available Balance Estimated Revenue Penny III Proceeds Citizen Comment Card Name: DC7 /L L Address: -Z6 7 ATORifth CT , Li) City: -W t(J/9 / .E< Zip: ' 3 7g ( Telephone Number: 7.2 7- 7r66 —307EmailAddress: 56 /1-4 • J -D s 6 jjQ_ Speaking under citizens to be heard re items not on the agenda? Agenda item(s) to which you wish to speak- I What is your position on the item? For Against Citizen Comment Card As stated in Council Rules, "Representatives of a group may speak for three minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of ten minutes." Please have each member of the group in attendance sign and print their name on the reverse of this card. Name: Mn GLI( -2 Address: 1, /6/cf-c9-, City:j Zip: Telephone Number:012- A/S- ?1215 Email Address: Agenda item to which you wish to speak: C heWhatisyourpositionoitem? or Against GROUP SPEAKER LIST We the undersigned waive our right to speak and designate: as our spokesperson on the subject agenda item. Print Name Signature Print Name Signature Print Name Signature Print Name Signature Print Name Signature Print Name Signature Print Name Signature