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PROPOSED SOLUTION FOR CLEARWATER PUBLIC LIBRARYProposed Solution for Clearwater Public Library The recommendations and payment terms below detail our proposed solution for your company. We believe that by enacting these changes you can significantly improve your process and efficiency. Recommendations MFP Monthly Mono Volume 3,500 MFP Mono CPP $0.0063 MFP Monthly Color Volum(' 750 MFP Color CPP $0.045 Printer Monthly Mono Volume 6,000 Printer Mono CPP 5.0198 Printer Monthly Color Volume 1,300 Printer Color CPP 50.165 AGREEMENT INCLUDES ALL PARTS, LABOR, AND SUPPLIES EXCLUDES PAPER AND STAPLES. ALL XEROX SYSTEMS ARE AMERICAN ENGINEERED. TRUST XEROX! Savings/Investment ROI Current Costs Proposed Costs 36 month term USF/Xerox Contract #0727789005 51,080.47 Prints on contract will be charged monthly per copy (Estimated) Monthly per copy charges are B/W 3,500 $22.05 (Estimated) Monthly Color 750 $33.75 FGCUContract #ITN 17R-009 (Estimated) Monthly printer B/W 6,000 $118.80 (Estimated) Monthly printer Color 1,300 $214.50 $2,287.00 Total Monthly Expenses $1,469,57 Estimated Monthly Savings $817,43 Term $29,427.48 2 Lease Pricing PROPOSAL Preeented to Clearwater Pubic Lit'rary By Janie McCarty On 716/2018 NepoliaNNd Conrad :072778900 xerox { (i µdi] .! I) ' if (i1111, fl 1. C1035H (XEROX C$03510 • Customer Ed • Analyst Sees Ai Ai , i1 Il il i lli I II i. tl Ii i (I Lease Term: 36 months Purchase Option: FMV i Liar in,.,I'.i - Xerox 7835P S/N Trade -In i r r Inr,t.ill 1 1.r, 7/27/2018 2. C8113511 (XEROX 01035/0 • Customer Ed • An yst Services Lease Term: 36 months Purchase Option: FMV - Xerox 7835P SM Trade -In 7127/2018 3. XO35H (XEROX C10335H) • Customer Ed • Analyst Services Lease Term: 38 months Purchase Option: FMV - Xerox 7835P SIN Trade -In 7/2712018 4. C003511 (XEROX C$03510 - Customer Ed • AnMyst Services Lease Term: 36 months Purchase Option: FMV • Xerox 7835P S/N Trade -In 7/2712018 1. C80 6H $270.14 1: Bieck and White Imiuessions 2: Color Impressions AI Prints $0.0063 I All Prints $0.0450 - Constmable Supplies Included for an prints - Pddny Fixed for Term M stonmrlin In ars prcpoul le considered aon8dsndal and N to tie tole use sr Clearwater Pubic Library. I you would lie to acquire ere solulion doodled in this proposal, we would be hippy to cher a Xerox order epunrtnt. PAdrp is tabled to crad approval and Is valid ants IY812018. For any queslian, plass COMIC! me M (813)505.7501 U338e8 07 ' S t . '`. ' • .12 J.^• ''."4"7".. .".'^ .(i . i -re X ere 'i -I . M weNMd 2 Lease Pricing PROPOSAL xerox € ' ., . nni 1 i ,, �1..qi' is 11 ,. w fI .1Irt 2. C8035H $270.11 1: Black and M Prints $0.0063 - Carmanable Supp ss Mtduded tar al *Ai White • Pddng Axed for Tenn Impressions 2: Color Al Prigs $0.0450 Imps 3. C8035H *270.11 1: Black and AI Prints $0.0063 • Consumable Supplies Included for al prints White • Pricing Fixed lot Tern Impressions 2: Color Al Prints $0.0460 Impressions 4. C8035H $270.11 1: Bleck and M Prints $0.0063 - Consumable Supplies Included for al prints Whke • Pricing Fixed for Tenn Impressions 2: Color M Prints $0.0450 Impressions Total $1,080.47 Minimum Payments (Exduding Applicable Taxes) 07W201a 09:06:13 • 077," 7 —_ nosnissMd. • 2 oFnEA1�0 A xrror Cmyomy Sales Representative: Jangle McCarty EQUIPMENT SATISFACTION MAINTENANCE PROGRAM Agreement Start Date: ti Special Instructions: BASIC MAINTENANCE SERVICE Bask maintenance service shall be performed from 8:00 a.m. to 5:00 p.nt Monday -. Friday, excludn8 holidays, at the location shown above. Basic maintenance B that level of maintenance necessary to maintain the equipment in normal operating condition, including parts replacement, lubrication, cleaning, and preventative maintenance. Toner and other basic consumable supplies (excluding paper and staples) are Included. In the event that the equipment is Interfaced to a computer or computer network bask maintenance includes only the labor, parts, software and updates that are provided by the equipment manufacturer to interface the equipment to computers. Service associated with applkatioi software, software updates on equipment not sold in conjunction with the equipment, reconfiguring or modifying files and programs,, and network expansions, is not covered under this agreement. Basic maintenance excludes service required as a result of (a) use by Customer of incompatible supplies as determined by ZENO, (b) ',Sure to retain and use the equipment in conformity with manufacturer recommendations, Ic) relocation of the equipment by anyone other than an authorized 2EN0 representative, (d) equipment requiring 'conditioning, (e) damage resulting from Customer's misuse, abuse or negligent*, or COMM beyond ZENO's control (including acts of God or natural disasters), and/or (f) Customer's %Nlure to provide power surge protection. Customer is responslbi for providing paper and stapes. I AGREE TO PROVIDE THE POWER RECOMMENDED BY THE EQUIPMENT MANUFACTURER. I UNDERSTAND THAT SERVICE OR PARTS REQUIRED ASA RESULT OF IMPROPER POWER, TELEPHONE UNES, OR COMPUTERCABUNG NOTSUPPUED BYZENO OR AN AUTHORIZED AGENT Of 2810, MAY NOT BE COVERED UNDER THIS AGREEMENT. x DATE: ZENO AUTHORIZED SIGNATURE x Ctiir" 07/31/ 18 1 CUSTOMERS AUTHORIZED SIGNATURE DATE: ?/ / z0 9 THE TERMS AND CONDITIONS ON THE REVERSE SIDE OF 11415 FORM ARE AN MREGIIAL PAftir OF THIS CONTRACT Tampa 813-253-0318, St. Petersburg 727-579-1969, Ft. Myers 239-931-1077, Gainesvi8e 352-377-5817, Jacksonville 904.260-8334 Lakeland 863-665.3042, Orlando 407-299.0300, Part St. Lucie 772-337-2660, TOLL FREE 1-800-226-6482 Sherpa 14-3X Form - 6.12.2015 Company: Clearwater Public Library - Countryside Company: Clearwater Public Library - Countryside Address; 100 North Osceola Drive Adm: 100 North Osceola Drive City: Clearwater State: FL Zip: 33755 City: Clearwater State: Fl. 2(p; 33755 Contact: Paula Chapilnksy Contact Paula Chaprmksy Phone: (727) 5624970 Fax: (727) - Phone: (727) 562.4970 Fax: (727) - E-mail: E-mail: EQUIPMENT COVERED UNDER THIS AGREEMENT: MAKE/MODEL Xerox 6600 S/N METER: 8/W Color 10 1 MAKE/MODEL Xerox 6600 S/N METER: 8/W Color 101 MAKE/MODEL Xerox 6600 S/N METER: B/W Color ID* MAKE/MODEL Xerox 6600 S/N METER: B/W Color ID If MAKE/MODEL S/N _ METER: B/W Color ID 6 IMAGES IMAGES INCLUDED IN INCLUDED IN BASE: 6,000 CONTRACT PRICING BILLED: I MONTHLY I BLACK BASE CHARGE: $ COLOR BASE CHARGE: $ BLACK OVERAGE :$ COLOR OVERAGE : $ Renis Assistance:I CONTRACT INCLUDES: 14 DOES NOT INCLUDE: 118.80 PER IMAGE PER IMAGE TERMS: I MONTHLY 214.50 BASE: 1,300 r MONTHLY 0.019800 Customer Initials 0.016500 38 Months I Accept DRUM DEVICES, _Decline © SUPPLIES SHIPPING LABOR 141 PARTS 0 PAPER, STAPLES, IMAGE COUNTING CHARGE OR SUPPLY Special Instructions: BASIC MAINTENANCE SERVICE Bask maintenance service shall be performed from 8:00 a.m. to 5:00 p.nt Monday -. Friday, excludn8 holidays, at the location shown above. Basic maintenance B that level of maintenance necessary to maintain the equipment in normal operating condition, including parts replacement, lubrication, cleaning, and preventative maintenance. Toner and other basic consumable supplies (excluding paper and staples) are Included. In the event that the equipment is Interfaced to a computer or computer network bask maintenance includes only the labor, parts, software and updates that are provided by the equipment manufacturer to interface the equipment to computers. Service associated with applkatioi software, software updates on equipment not sold in conjunction with the equipment, reconfiguring or modifying files and programs,, and network expansions, is not covered under this agreement. Basic maintenance excludes service required as a result of (a) use by Customer of incompatible supplies as determined by ZENO, (b) ',Sure to retain and use the equipment in conformity with manufacturer recommendations, Ic) relocation of the equipment by anyone other than an authorized 2EN0 representative, (d) equipment requiring 'conditioning, (e) damage resulting from Customer's misuse, abuse or negligent*, or COMM beyond ZENO's control (including acts of God or natural disasters), and/or (f) Customer's %Nlure to provide power surge protection. Customer is responslbi for providing paper and stapes. I AGREE TO PROVIDE THE POWER RECOMMENDED BY THE EQUIPMENT MANUFACTURER. I UNDERSTAND THAT SERVICE OR PARTS REQUIRED ASA RESULT OF IMPROPER POWER, TELEPHONE UNES, OR COMPUTERCABUNG NOTSUPPUED BYZENO OR AN AUTHORIZED AGENT Of 2810, MAY NOT BE COVERED UNDER THIS AGREEMENT. x DATE: ZENO AUTHORIZED SIGNATURE x Ctiir" 07/31/ 18 1 CUSTOMERS AUTHORIZED SIGNATURE DATE: ?/ / z0 9 THE TERMS AND CONDITIONS ON THE REVERSE SIDE OF 11415 FORM ARE AN MREGIIAL PAftir OF THIS CONTRACT Tampa 813-253-0318, St. Petersburg 727-579-1969, Ft. Myers 239-931-1077, Gainesvi8e 352-377-5817, Jacksonville 904.260-8334 Lakeland 863-665.3042, Orlando 407-299.0300, Part St. Lucie 772-337-2660, TOLL FREE 1-800-226-6482 Sherpa 14-3X Form - 6.12.2015 ZENO OFFICE SOLUTIONS •-. AMeng Compony EQUIPMENT SATISFACTION MAINTENANCE PROGRAM ti 1, When, In its soles discretion, ZENO determines that a shop reconditioning is necessary to keep the equipment within manufacturer's written specifications, ZENO wig submit to Customer an estimate of needed repairs and the cost thereof, which will be In addition to maintenance fees payable under thh agreement. If Customer does not authorize such reconditioning, ZENO may, at its option, terminate this agreement and offer to Customer service on a 'per a11' bass at then published rates. 2. If Customer elects to use supplies from a source other than ZENO, such supplies shall be free of defects and perform substantially the same as or better than ZENO-suppled materials. Notwithstanding any contrary provision herein, if ZENO determines that any third party suppfies are defective or cause abnormally frequent service alb or service problems, ZENO may, at its option, terminate this agreement and offer to Customer service on a "per calf basis at then published rates. Customer is responsible for providing line conditioners, power surge Protectors. electrical service, end such other utINty services and connections, bnckrdbng telephone fines and computer cobble, as may be reasonably required for the norrnal operation of the equipment. Customer is responsible for providing paper, staples and other supplies not included in the basic malntenence services. Customer is responsible for providing =unite and timely meter readings to ZENO. At our option, you will: (a) provide ZENO (or our agent) by telephone, email, or facsimile tie pawl meter readings when requested by ZENO; (b) provide ZENO (orour agent) access to the *augment to obtain meter readings; or (c) allow ZENO (or aur agent) to install autunatk meter reading software (at a cost of 5.50 per machine meter reading collected). 3. Service cats after normal business hours, on weekends and on holidays may be eveileble on selected products at specie) after -hour labor and trawl rates. 11 Customer has elected to purchase optional Twifght Seton coverap, ZENO will provide up to six after-hours sante calls per year for no additional chirp. 4. This agreement shag become effective upon receipt and acceptance by ZENO, accompanied by the kilted payment specdled on the reverse side. and shall remain In effect for the period specified on the reverse side. Thereafter, this agreement shag automatically renew for successive periods of 12 months each unless either pony notifies the other party in writing at least 30 days prior to the commencement of such renewal term of Its Intention not to renew the agreement ZENO may terminate tNs agreement at any time upon the earlier to occur of (ft failure of Customer to make any payment when due hereunder, or (11) default by Customer in performing Its non -monetary obligations hereunder. if such default shall continue mon than 30 days after receipt of written notice of default from ZENO, er (III) the default by Customer under any equipment Mase or other agreement between Customer and ZENO, its successors and astir'. if this agreement Is terminated for any reason, Customer shall pay to ZENO, as liquidated damps and not as a penalty, an early termination charge equal to the product of (s) the average maintenance charges payable by Customer for the three most recent billing periods, multiplied by (b) the number of biling periods in the remainkrg unexpired tern. S. "Image or Images' means any 8.5 x 11 inch copy, fax, print or scan and well have this meaning where ever used in this agreement. The following will be charged for scanning; 29 CPM or Mss • $8.75 per month / 5100 per year, 30.49 CPM 514.7S per month / 5175 per year, S0. CPM 521.50 per month /3240 per year. 6. Customer shall pay to ZENO the base maintenance fee set forth on the reverse side hereof, plus additional fees as set forth an the reverse side hereof for each metered image that exceeds the base number of Images specified an the reverse side. AN fees are subject to increase from time to time as provided herein. After the first 12 months of the Initial term, maintenance fees may be Increased annually to not more than 15% of the applicable maintenance fee In effect during the prior 12 months. if Customer relocates the equipment to a new service zona, at ZENO's election the maintenance fees payable by Customer shag be increased by an *mount equal to the difference in published maintenance chops between the current sone and the new sone. If Customer relocates the equipment outside of ZENO's servlca zone, Customer agrees to pay a fair and reasonable upcharp for continued service under the agreement, taking into account the defence to Customer's new location and ZENO's published rates for service on a "per cal" bus. Customer shag pay all maintenance fees during the initial term and any renewal term within 15 days after the date of ZENO's invoice for such amounts; provided, however, base maintenance hes shag be due and payable on or before the first day of each month regardless of whether ZENO invokes Customer. For any payment not received within 10 days of its due date, Customer shall pay upon demand a late charge equal to 5% of the amount due as reasonable collection costs. Any sum not paid when due under this agreement shag bear interest at the rate of 18% per annum until paid in full. Notwithstanding any contrary provision in this agreement, upon the failure of Customer to make any payment when due, ZENO may suspend or discontinue servicing the equipment 7. Shipping charges shag be assessed monthly as follows: 1-2 units 59.00 per month. 3.4 urdtsx 518.00 per month. 5-6 wilts 333.00 per month. 7-8 units 555.00 per month. 9 or more is a maximum charge *1375.00 per month. Printers are 51.00 per month up to the maximum of 575.00 8. EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT, ZENO DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPUED, INCLUDING ANY IMPUED WARRANTIES OF MERCHANTABIUTY, FITNESS FOR USE, OR FITNESS FOR A PARTICULAR PURPOSE, ZENO SHALL NOT BE RESPONSIBLE FOR °IMO, INDIRECT OR CONSEQUENTIAL DAMAGES, INCLUDING BUT NOT UNITED TO DAMAGES ARISING OUT OF THE USE OR PERFORMANCE OF THE EQUIPMENT 0R TI1E LOSS Of THE EQUIPMENT. 9. This agreement shall be governed by and construed In accordance with the laws of the State of Florida. Hillsborough County, Florida, shall be the exdusive, proper. and convenient venue for any legal proceeding in federal or state court relating to this agreement. Each party waives any defense, whether asserted by motion or pleading, that Hillsborough County, Florida, is an improper or inconvenient venue. In connection with any iltiptkon or court proceeding between the parties arising out of the agreement, the prevailing party shall be entitled to recover ail costs incurred, including, without limitation, reasonable attorneys' and legal assistants' fees and costs Incurred prior to trial, at trial, on any appeal and M any bankruptcy proceeding. DATE: ZENO AUTHORIZED SIGNATURE CUSTOMER'S AUTHORIZED SIGNATURE DATE: o7J. i J 2_018 Tampa 813-253-0318, 5t. Petersburg 727-579.1969, Ft. Myers 239-931-1077, Gainesville 352-377-5817, Jacksonville 904-260-8334 Lakeland 863-665.3042, Orlando 407-299.0300, Port St. Lucie 772-337-2660, TOLL FREE 1-800-226-6482 Sherpa 14-3X Form - 6-12-2015 MUNIS Contract Request Form (FY18) Fill-in fields applicable to the Contract Request and submit with all related documents: Requesting Department LIBRARY Dept Contact Name/Phone PAULA CHAPLINSKY Phone ext. 5030 Ship to Dept/Location SEE PAGE 2 Contract Title/Name PUBLIC COPIER USAGE Vendor (existing or new) XEROX Source Contract (circle one) RFP, Bid, Piggyback, Sole Source, Quote, Other: PIGGYBACK Source Entity and Contract Number (if not City) USF/XEROX CONTRACT #0727789005 TERM DATES: 05/04/2018-04/30/2023 Project ID in Munis CURRENT CONTRACT# 900093 Commodity Code (if known) 985 Description of Goods or Services being procured LEASING 4 XEROX C8035H COLOR COPIERS, LABOR, PARTS, DRUM, SUPPLIES AND MAINTENANCE. USAGE OF 4 EXISTING ACDI COINBOXES/CC MACHINES. ($1136.27 MONTHLY ESTIMATE BASED ON OUR AVERAGES.) Total Contract Term in Month(s) and Year(s); Construction # of days 36 MONTHS FY Distribution (for a typical 3 -year term contract) FY18: 09/012018 to 9/30/2018 $ 1,136.27 FY19: 10/1/2018 to 9/30/2019 $13,635.24 FY20: 10/1/2019 to 9/30/2020 $13,635.24 FY21: 10/1/2020 to 08/31/2020-21 $12,498.54 NOTE: partial current FY and partial final FY should total 12 months GL/Project Expense String(s) (for multiple accounts indicate % split or alternate distribution of funding) A 0101731-544100 Construction Contracts Retainage % up to % of contract OR $ , then % Approvals for Contract (sign and print name): Supervisor/Manager LINDA ROTHSTEIN, ASST. DIR.`--"` /. f Asst Director/Director JENNIFER OBERMAIER, �. !� �l Purchasing Manager 4 City Manager (if required) Ver. 5/1/2018 Council Meeting/Approval Date (attach agenda memo) LOCATION # OF PRINTERS # OF COPIERS # OF COINBOXES MAIN LIBRARY 100 N. OSCEOLA AVE., CLEARWATER, FL 33755 YOUTH SERVICES 2ND FLOOR 1 0 1 MAIN LIBRARY 100 N. OSCEOLA AVE., CLEARWATER, FL 33755 REFERENCE SERVICES 3RD FLOOR 1 1 2 MAIN LIBRARY 100 N. OSCEOLA AVE., CLEARWATER, FL 33755 HERITAGE STUDIO 4TH FLOOR 1 0 1 COUNTRYSIDE LIBRARY 2642 SABAL SPRINGS DR., CLEARWATER, FL 33761 1 1 2 NORTH GREENWOOD LIBRARY 905 N. MARTIN LUTHER KING JR. AVE., CLEARWATER, FL 33755 0 1 1 BEACH LIBRARY 69 BAY ESPLANADE, CLEARWATER, FL 33767 0 1 1 TOTAL 4 4 8 Ver. 5/1/2018 MASTER AGREEMENT BETWEEN XEROX CORPORATION AND THE UNIVERSITY OF SOUTH FLORIDA BOARD OF TRUSTEES, A PUBLIC BODY CORPORATE FL -University otSo. Florid' Master agreement 11 24 2017 THIS MASTER AGREEMENT. including any Schedules•attached hereto which are incorporated by reference. is effective as of 4th day of May. 2018 ("Effeethe Date"y by and between Xerox Corporation ('Xerox"). a corporation with as corporate offices at 201 Merritt 7. Nom alk, CT 06831. and the University of South Florida Board iTTnistees. a public body corporate. 4202 Fowler East A►e • SVC 4010. Tampa. FL 33620 ("University"). BACKGROUND A. This Agreement is done in accordance with the invitation To Negotiate I IN -17-14+4H (the "ITN") that has been awarded to Xerox, and serves as a master agreement to enable Xerox and Customer and their respective Affiliates in different jurisdictions to contract ►%ith each other under this Master Agreement's terms and conditions. 13. Xerox and Xerox Affiliates wish to provide Services and Products and Customer and Eligible 1 ntitie, a ish to procure Services and Products and may contract for such by incorporating the terms set forth herein and setting forth an) additional terms as appropriate and required. C. hulk idual standalone transactions between Xerox and Xerox Affiliates and Customer and 1_Iigihie Entities (as applicable) for the acquisition of Products will utilize an Order. Orders may also include the prosision or Maintenance Services and Consurnabies. D. flu acquisition of Ser► ices will be clone under the auspices of an Order, (i) for the Customer and its Direct Support Organi?ationti. placed under a Services Contract that is established under the Services Module: or (ii) for Non -Affiliated I.Iigible Entities. placed under a Services Contract under a Services Agreement that is established using a Services Master Agreement signed by both parties and of the type included as the SMA Module herein. DEFINITIONS DEF 1. DEFINITIONS i'he following definitions apply unless otherwise specified in an Order. Any defined terms not specifically identified below shall have the meaning set forth in the Agreement. Affiliate(s) means a Xerox Affiliate(s) and/or an Eligible I:ntity(ies). Agreement the:fns this agreement and an) Schedules attached hereto. Application Software means software and accompanying Documentation specifically identified in an Order that allows Equipment or Third Part) Hardware to perform functions beyond those enabled b) its Base Software. Assessment means a written report including Xerox's recommendations and any applicable assessment ofCustomer's existing nemorL and infrastructure and requirements, but excluding any Customer Confidential Information, as more fully described in an Order. Base Software means software and accompanying Documentation embedded. installed, or resident in Equipment that is necessary for operation of the Equipment in accordance with published specifications (i.e.. operating system software). Cartridges means Equipment components designated by Xerox as customer -replaceable units, including copy or print cartridges and xerographic modules or fuser modules. Charges mean the fees payable by Customer for Services or Products as specified in the applicable Order. I. eirersin or 5o. Florid' NtasterAgreement 2 11 24 2017 LIMITED TO AN AMOUNT EQUAL TO THE LESSER OF THE AMOUNT OF ALL CHARGES PAID BY CUSTOMER TO XEROX UNDER THE ORDER UNDER WHICH THE CLAIM AROSE (LESS PASS THROUGH EXPENSES SUCH AS, WITHOUT LIMITATION, POSTAGE) IN THE TWELVE (12) MONTHS PRIOR TO THE DATE UPON WHICH THE CLAIM AROSE OR $200,000. THE EXISTENCE OF MULTIPLE CLAIMS OR SUITS UNDER OR RELATED TO THIS AGREEMENT AND ANY ORDERS HEREUNDER WILL NOT ENLARGE OR EXTEND THIS LIMITATION OF DAMAGES. NOTWITHSTANDING THE FOREGOING, NOTHING SET FORTH IN THIS SECTION GEN 1.11.b. SHALL LIMIT CUSTOMER'S OBLIGATION TO PAY XEROX ALL CHARGES AND EXPENSES FOR PRODUCTS AND SERVICES PROVIDED UNDER THIS AGREEMENT. c. EXCEPTIONS. THE LIMITATIONS SET FORTH IN SECTION GEN 1.11 SHALL NOT APPLY WITH RESPECT TO, i. EITHER PARTY'S WILLFUL MISCONDUCT OR FRAUD; ii. A PARTY EXCEEDING ITS RIGHTS, IF ANY, TO THE OTHER PARTY'S INTELLECTUAL PROPERTY OR MISAPPROPRIATING OR INFRINGING THE OTHER PARTY'S INTELLECTUAL PROPERTY RIGHTS AS GRANTED UNDER THIS AGREEMENT. IN SUCH CASE, CUSTOMER'S LIABILITY SHALL NOT EXCEED $200,000 PER CLAIMANT OR $300,000 IN AGGREGATE. GEN 1.12 Term and Termination a. Term. This Agreemen shalI commence on the Effective Date and continue for a term of five (5) years. The Customer ria) renev this Agreement for two additional one ( I ) year periods upon written notice at least sixty (60) days prior to the upcoming expiration, Each Order hereunder shall have its own term. In the event the Agreement expires or is terminated. each Order in effect at such time shall remain in full force and effect until the end of its term (including any extensions or renewals thereof) and shall at all times be governed by, and be subject to, the terms and conditions of this Agreement as if the Agreement were still in effect. Termination of any Order shall not affect this Agreement or any other Orders then in effect. b. Termination for Cause This Agreement may be terminated b) either party immediately, or on expiration of the notice period specified in the notice, by written notice to the other party: i. if the other party commits a material breach of this Agreement (other than as set forth in subsections ii. and iii. below) that is capable of being remedied and such breach is not remedied within thirty (30) days following the service of written notice related thereto; ii. if Xerox is the party in material breach and the material breach relates to the Services, Xerox shall have 60 days to cure the material breach; iii. if Xerox does not receive any payment within fifteen (15) days after the date it is due, in which case Customer will be considered to be in default; or iv. if the other party commits a material breach of this Agreement that is not capable of being remedied;. c. Survival. In the event of any termination or expiration of this Agreement, any terms and conditions of this Agreement which by their nature extend beyond termination or expiration of the Agreement will remain in effect until fulfilled, and apply to the parties' and their respective successors and assigns. FL.t ni.ersit) orSo. Florida %lister Agreement 16 11,24 2m7 Fpm w-9 fitev. November 2017) Ospestriunt tithe Treasury Internal Revenue Sews I Request for Taxpayer Identification Number and Certification ► Go to www Mr povlPcm►W9 for instructions and the Most information. 1 alma (as shown on your income tax return). Name Is required an the lbw; do not Nave this One Mink. Xerox Corporation Clive Form to the requester. Do not send to the IRS. 2 Business name/disregarded entity name. N inflame from above 3 check a � q�� for federal tax classification of ew person %foss name is entered on line 1. Check only one of the folbwi❑ Ittdivlduelhole proprietor or 0 C Corporation 0 a Corporation 0 Parbwetip 0 Trust/estate single -member LW ❑ Limited IMbtlty company. Enter ars tax clsuiicatlon (C.0 corpsman, S.$ corporation, P-Partriera 5 Note: Check the appropriate box in the line above for orfs tax NasMlcation of the sIngM-mamtxr owner. Do not check LLC if the LLC h classified es a Snob - member LLC that is disregarded from the owner unless the owner of the LLC le another LLC that is not disregarded from the owner for U.S. federal tax purpose.. Oaterwlsa, a sings -member LLC that Is disregarded from the owner should check the appropriate box foray tax Waaloaaon of Rs owner. ❑ caw (se Instructions) ► S Address (number, street. and apt. or suite no.) See instructions. 701 Merritt 7 4 Exemptions (codes apply ply to certain entities. not individuals; see instructions on page 3): Emmet Mee 1 (/any) Exemption from FATCA reporting coda (a any) ppm ro•awws maiMnnrd mbw eMQ St 6 Cay. stat., and ZIP coda Norwalk, CT oats 1-1os6 7 List account number(e) here (optional) trt I Requests's rare and address (optional) Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this Is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, Is your employer Identification number (EIN). If you do not have a number, see How to get a TIN,Noter If the account is in more than one name, see the instructions for line 1. Mao see What Name end Number To Give the Requester for guidelines on whose number to enter. eoeia soeurIty number or fmptsyer Ideatabetion number 1 6 0 6 0 2 0 Ion Certification Under penalties of perjury, I certify that 1. The number shown on this form Is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding ase result of s Mature to report all Interest or dividends, or (c) the IRS has notified me that I ern no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below) and 4. The FATCA code(s) entered on this form (If sny) indicating that I am exempt from FATCA reporting a correct Cerlplc tion instructions. You must cross out item 2 above N you have been notified by the IRS that you are currently subject to backup withholding because you have fated to report all interest end dividends on your tax return. For reel estate transactions, Nem 2 does not apply. For mortgage interest paid, acquistlon or abandonment of secured property, cancellation of debt, contribution to en Individual retirement arrangement (IRA, and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must provide your correct TIN. see the Instructions for Part It, later, Sign Here Signature of alsr U.S. person ► General Instructions Section references aro to the internal Revenue Code unless otherwise noted Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted Ater they were published, go to www.ire.goy/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who le required to file an Information return with the IRS must obtain your correct taxpayer Identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (MN), adoption taxpayer identification number (ATIN), or employer identification number (FIN), to report an an Information return the amount paid to you, or cher amount reportable on an Information return. Examples of information returns include, but are not limited to, the toilowwing. • Form 1099-1NT (interest earned or paid) Date* 2'"11e" 1) • Form 1099 -DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of Income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales end certain other trensactio ns by brokers) • Form 1099-S (premeds from real estate V nasctions) • Form 1099-K (merchant card and third petty network transactions) • Form 1098 (home mortgage Interest). 1098-E (student loan interest). 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Farm W-9 only if you are a U.S. person (Including a resident alien), to provide your correct TIN. 1 you do not return Form W-9 to the requester with a TW, you might be subject to backup withhokting. Sae What is backup withholding, Cat. No. 10231X Form W-9 (Rev. 11-2017) ACORaDATE �� CERTIFICATE OF LIABILITY INSURANCE (MMIDOIYYYY) 05115/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: it the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Marsh USA, Inc. 1166 Avenue of the Americas New York, NY 10036 Attn: Xerox.certrequest©Marsh,com Fax:212-948-0500 ON�C� Flo. E,al: FAX INC. No): LADDam; INSURERS) AFFORDING COVERAGE MAID e INSURER A : ACE American Insurance Company 22667 INSUREDXEROX CORPORATION 201 MERRITT 7 NORWALK, CT 06851.1056 INSURERS : Indemnity Insurance Company of North America 43575 INSURFR c : ACE Fire Underwriters Ins, Co. 20702 INSURER D INSURER E I INSURER F : COVERAGES CERTIFICATE NUMBER: NYC -010157522-04 • THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCEDpp��LLBY PAID CLAIMS. LT'R TYPE OF INSURANCE yap SUER POUCY NUMBER IMWDCYD YtPRMAIDOIY YYt LIMITS A X COMMERCIAL GENERAL LIABILITY I X OCCUR HDO 627873704 011/112018 01+0112019 EACH OCCURRENCE $ 2,000,000 CLAIMS -MADE DAMAGE TO RENTED PREMISES (Ea QScurrence) S 2,000,000 GEN'L X MED EXP (Any one person) 3 N/A PERSONAL d ADV INJURY $ 2,000,000 AGGREGATE LIMIT APPLIES PER: POLICY U JJECT I LOC OTHER: I$ GENERAL AGGREGATE $ 10.000.000 PRODUCTS-COMP/OPAGO 3 INCLUDED ABOVE A `AUTOMOLELIABILITY X ANY AUTO __.__. OWNED HIREDUTOS ONLY AUTOS ONLY SCHEDULED AUTOS AUTOSONLY(Per ISA H25098419 01/01/2018 01101/2019 C-CififMED SINOLEUMIT $ (Ea accident) 2,000,000 BODILY INJURY (Per person) 3 BODILY INJURY (Per accident) $ f tOPERTY DAMAGE $ *Cadent) $ UMBRELLA UAB EXCESS LIAO , OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE S OW RETENTIONS $ B A C A WORKERS COMPENSATION ANDEMPLOYERS* LIABILITY ANYPROPRIETORfPARTNERlEXECUTIVE OFFICER/MEMBEREXCLUDED? (Mandatory In NN) If yea describe under DESCRIPTION OF OPERATIONS Y 7 N NIA WLR C64624313 (AOS) WLR C64624301 (AZ, CA, MA) SCF C64624325 (WI) WCU C54624337( OH' 0176172018 1776f121)19 01101/2018 01;0172019 0110112018 01/01/2019 01;0112018 01/01/2019 X PER OTH- STATUTE ER N El EACH ACCIDENT S 1.000.000 E.L DISEASE . Eq EMPLOYEES 1,000,000 belowE.L. DISEASE • POLICY LIMIT S 1.000,000 DESCRIPTION OF OPERATIONS I LOCATIONS! VEKICLES IACORD 101, Additional Remarks Schedule, may be attached It mars span N'squired) CANCELLATION Xerox Corporation 201 Menit 7 Norwalk, CT 08851.1056 ACORD 25 (2016103) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICYPROVISIONS. AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Lauren Giayrande ®1988-2016 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Lease of Xerox Copier, Printer, Service & Maintenance CITY OF CLEARWATER, FLORIDA By: LOILAAA., 4 . 1,4 William B. Home II City Manager Approved as to form: Attest: Assistant City Attorney osemarie Call City Clerk