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07/19/2018Thursday, July 19, 2018 6:00 PM City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Council Chambers City Council Meeting Agenda July 19, 2018City Council Meeting Agenda Welcome. We are glad to have you join us. If you wish to address the Council, please complete a Comment Card. Comment Cards are on the right-hand side of the dais by the City Clerk. When recognized, please hand your card to the Clerk, approach the podium and state your name. Persons speaking before the City Council shall be limited to 3 minutes unless otherwise noted under Public Hearings. For other than "Citizens to be heard regarding items not on the Agenda," a spokesperson for a group may speak for 3 minutes plus an additional minute for each person in the audience that waives their right to speak, up to a maximum of 10 minutes. Prior to the item being presented, please obtain the form to designate a spokesperson from the City Clerk. Up to 60 minutes of public comment will be allowed for an agenda item. No person shall speak more than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are available. Kindly refrain from using cell phones and electronic devices during the meeting. 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) 4.1 Youth Sportsmanship Awards - Emily Frazer, Recreation Specialist 5. Approval of Minutes 5.1 Approve the minutes of the June 21, 2018 City Council Meeting as submitted in written summation by the City Clerk. 6. Citizens to be heard re items not on the agenda 7. Consent Agenda The Consent Agenda contains normal, routine business items that are very likely to be approved by the City Council by a single motion. These items are not discussed, and may all be approved as recommended on the staff reports. Council questions on these items were answered prior to the meeting. The Mayor will provide an opportunity for a Councilmember or a member of the public to ask that an item be pulled from the Consent Agenda for discussion. Items pulled will receive separate action. All items not removed from the Consent Agenda will be approved by a single motion of the council. Page 2 City of Clearwater Printed on 7/19/2018 July 19, 2018City Council Meeting Agenda 7.1 Request for authority to initiate a foreclosure action on behalf of the City against the Estate of Willie B. Holmes to seek recovery of a delinquent note secured by a mortgage on property located at 505 North Garden Avenue. (consent) 7.2 Request for authority to initiate a foreclosure action on behalf of the City against Bethel Christian Center Church, Inc. to seek recovery of a delinquent note secured by a mortgage on property located at 1002, 1004 and 1006 Grant Street, Clearwater. (consent) 7.3 Approve the Contract for Sale of Real Property by the City of Clearwater (Contract) between the City and Florida Spine Properties, LLC; and authorize the appropriate officials to execute same, together with all other instruments required to affect closing. (consent) 7.4 Approve settlement of workers’ compensation claim10000056, for payment of $75,000 inclusive of attorney fees and costs for Robert Orton with a general release of all claims and authorize the appropriate officials to execute same. (consent) 7.5 Authorize Contract Number 900382 with Smith Fence Company, Clearwater, FL, to provide fencing and related services, in an annual not-to-exceed amount of $500,000 for a five-year term, pursuant to Code of Ordinances Section 2.564(1)(d) Cooperative Contracts and authorize the appropriate officials to execute same. (consent) 7.6 Declare miscellaneous furniture, minor equipment, and fixtures surplus to the needs of the City for disposition via a citywide surplus sale and authorize the appropriate officials to execute same. (consent) 7.7 Approve 1.0 additional FTE (Full Time Equivalent) for the Juvenile Welfare Board (JWB) funded programs held at Ross Norton and North Greenwood Recreation and Aquatics Complex, for youth ranging in ages 7 through 14, and approve a third quarter budget amendment of $33,495 in special program 181-99872, Coordinated Child Care. (consent) 7.8 Approve an amendment to the Exclusive Non-Alcoholic Beverage Agreement between the City of Clearwater (City) and Coca-Cola Refreshments USA, Inc. (Coca-Cola), effective June 1, 2017 through September 30, 2022, to correct an omission in the original agreement regarding payments to the City from the Monster Fund and authorize the appropriate officials to execute same. (consent) 7.9 Approve a new Capital Improvement Project, Eddie C. Moore Softball Complex Renovations - PRAF180001, for the purpose of renovating and upgrading facilities at the EC Moore Complex for player and spectator safety as well as provide for a facility that can host major television broadcasting and production; approve a third quarter budget amendment transfer of $495,000 of Penny funds from Bicycle Paths-Bridges (CIP 315-93272) and $295,000 of general fund from 2017/18 Parks and Recreation salary savings to establish this project. (consent) Page 3 City of Clearwater Printed on 7/19/2018 July 19, 2018City Council Meeting Agenda 7.10 Award a contract to Garland/DBS, Inc. (Garland), of Cleveland, Ohio for $405,846.10, which includes a 10% contingency, to perform painting to all exterior surfaces of Spectrum Field including the repairs and replacement of damaged exterior insulation finishing systems (EFIS), under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Cobb County, GA and U.S. Communities, and authorize the appropriate officials to execute same. (consent) 7.11 Approve the Federally-Funded Subaward and Grant Agreement for public assistance support for Hurricane Irma expenditures and authorize the City Manager to execute same. (consent) 7.12 Award a contract extension to SunPrint, Inc. of Oldsmar, FL for copier and printer services for the period of July 1, 2018 through October 20, 2018 and increase Munis Contract No. 900094 by a $25,000 for a new total of $125,000, in accordance with Sec 2.564 (1)(d), Code of Ordinances, under Clay County School District Contract No. 12-SCH-87 and authorize the appropriate officials to execute same. (consent) 7.13 Award a contract (Purchase Order) to State of Florida, Department of Management Services, Tallahassee, Florida for Suncom long distance service, State AIN Centranet lines and toll-free lines from August 1, 2018 through September 30, 2019, at a cost not to exceed $153,412, in accordance with Sec 2.564 (1)(d), Code of Ordinances, under State Contract DMS-08/09-071, and authorize the appropriate officials to execute same. (consent) 7.14 Approve the Contractual Agreement for Utilization of Wastewater Treatment Facilities between the City of Clearwater and Safety Harbor, effective August 1, 2018 through July 31, 2048, and authorize the appropriate officials to execute same. (consent) 7.15 Approve an amendment to the current agreement with AshBritt, Inc. of Deerfield Beach, FL for the modification of the pricing rate for Management and Reduction: Grinding due to a scrivener’s error on the previously approved document and authorize the appropriate officials to execute the same. (consent) 7.16 Authorize the award of Invitation to Bid Number 24-18 to multiple vendors for citywide custodial services, in an annual not-to-exceed amount of $600,000 for a one-year term, with three, one-year renewal terms at the City’s discretion and authorize the appropriate officials to execute same. (consent) 7.17 Appoint Kristin Langley, Michelle Thomann-Ramirez and Jason Hood to the Parks and Recreation Board with terms to expire May 31, 2022. (consent) Page 4 City of Clearwater Printed on 7/19/2018 July 19, 2018City Council Meeting Agenda 7.18 Reappoint Peggy Cutkomp to the Neighborhood and Affordable Housing Advisory Board, as the real estate professional in connection with affordable housing, with a term to expire June 30, 2022. (consent) 7.19 Designate Mayor George N. Cretekos to serve as the City’s official voting delegate at the Florida League of Cities’ Annual Conference, August 16-18, 2018. (consent) 7.20 Request for authority to settle the case of City of Clearwater v. B.R.W. Contracting, Inc., Case No. 13- 7292-CI. (consent) 7.21 Approve a five-year contingency fee Legal Services Agreement with the law firm of Weidner Law, P.A., of St. Petersburg, FL, for representation in municipal lien foreclosure matters and authorize the appropriate officials to execute same. (consent) Public Hearings - Not before 6:00 PM 8. Administrative Public Hearings - Presentation of issues by City staff - Statement of case by applicant or representative (5 min.) - Council questions - Comments in support or opposition (3 min. per speaker or 10 min maximum as spokesperson for others that have waived their time) - Council questions - Final rebuttal by applicant or representative (5 min.) - Council disposition 8.1 Approve the request from the owner of property addressed 355 South Gulfview Boulevard to vacate a portion of South Gulfview Boulevard Right-of-Way that abuts their property and pass Ordinance 9167-18 on first reading. (VAC2018-05) 8.2 Approve a Future Land Use Map Amendment from the Commercial General (CG) category to the Central Business District (CBD) category for 1000 Court Street and pass Ordinance 9178-18 on first reading. (LUP2018-06004) 8.3 Approve amendments to the Clearwater Community Development Code amending the Downtown (D) District and establishing new development standards and a regulating plan for properties located within the Downtown Planning area in a new Appendix C, updating standards for bicycle parking, and making other amendments associated with the new Downtown District and Development Standards; and pass Ordinance 9149-18 on first reading. (TA2018-03001) Page 5 City of Clearwater Printed on 7/19/2018 July 19, 2018City Council Meeting Agenda 8.4 Approve Chapter 4 of the Clearwater Redevelopment Plan which serves as the Community Redevelopment Agency’s work plan and pass Ordinance 9169-18 on first reading. 9. Second Readings - Public Hearing 9.1 Adopt Ordinance 9123-18 on second reading, annexing certain real properties whose post office addresses are 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane, Clearwater, Florida 33761, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 9.2 Adopt Ordinance 9124-18 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real properties whose post office addresses are 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane, Clearwater, Florida 33761, upon annexation into the City of Clearwater, as Residential Low (RL) and Water/Drainage Feature, and to change the land use for a 9.20 acre portion o the same real property from Transportation Utility (T/U) and Preservation (P) (in Pinellas County), to Residential Low (RL) and Transportation/Utility (T/U) Overlay (1.52 acres only). 9.3 Adopt Ordinance 9125-18 on second reading, amending the Zoning Atlas of the city by zoning certain real properties whose post office addresses are 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane, Clearwater, Florida 33761, upon annexation into the City of Clearwater as Low Density Residential (LDR) and Low Medium Density Residential (LMDR). 9.4 Adopt Ordinance 9164-18 on second reading, annexing certain real property whose post office address is 3053 Merrill Avenue, Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. 9.5 Adopt Ordinance 9165-18 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 3053 Merrill Avenue, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL). 9.6 Adopt Ordinance 9166-18 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 3053 Merrill Avenue, Clearwater, Florida 33759, upon annexation into the City of Clearwater as Low Medium Density Residential (LMDR). 9.7 Adopt Ordinance 9168-18 on second reading, vacating the 2 foot water main easement along the east line of Lot 1, Block 3, Revised Map of Clearwater Beach, as recorded in Plat Book 11, Page 5, of the Public Records of Pinellas County, Florida. Page 6 City of Clearwater Printed on 7/19/2018 July 19, 2018City Council Meeting Agenda 10. City Manager Reports 10.1 Adopt a tentative millage rate of 5.9550 mills for fiscal year 2018/19; set public hearing dates on the budget for September 6, 2018 and September 20, 2018, to be held no earlier than 6:00 p.m., and schedule a special council meeting on August 2, 2018 at 9:00 a.m. to fully discuss the proposed budget. 10.2 Disband the Strong Mayor Task Force. 11. City Attorney Reports 11.1 Discuss Ordinance 9179-18, changing the current form of government to mayor-council. 12. Closing comments by Councilmembers (limited to 3 minutes) 13. Closing Comments by Mayor 14. Adjourn Page 7 City of Clearwater Printed on 7/19/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4837 Agenda Date: 7/19/2018 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Youth Sportsmanship Awards - Emily Frazer, Recreation Specialist SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 7/19/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4696 Agenda Date: 7/19/2018 Status: Agenda ReadyVersion: 1 File Type: MinutesIn Control: City Council Agenda Number: 5.1 SUBJECT/RECOMMENDATION: Approve the minutes of the June 21, 2018 City Council Meeting as submitted in written summation by the City Clerk. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 7/19/2018 City Council Meeting Minutes June 21, 2018 Page 1 City of Clearwater City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Minutes Thursday, June 21, 2018 6:00 PM Council Chambers City Council Draft City Council Meeting Minutes June 21, 2018 Page 2 City of Clearwater Roll Call Present: 5 - Mayor George N. Cretekos, Vice Mayor Doreen Caudell, Councilmember Hoyt Hamilton, Councilmember Bob Cundiff and Councilmember David Allbritton Also Present: William B. Horne II – City Manager, Jill Silverboard – Deputy City Manager, Micah Maxwell – Assistant City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague – Official Records and Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. Unapproved 1. Call to Order – Mayor Cretekos The meeting was called to order at 6:00 p.m. at City Hall. 2. Invocation – Pastor Donna Oberkreser from Central Christian Church 3. Pledge of Allegiance – Councilmember Allbritton 4. Approval of Minutes 4.1 Approve the minutes of the June 7, 2018 City Council Meeting and the May 7, 2018 Special City Council Meeting as submitted in written summation by the City Clerk. Councilmember Allbritton moved to approve the minutes of the June 7, 2018 City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. Vice Mayor Caudell moved to approve the minutes of the May 7, 2018 Special City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 5. Citizens to be heard re items not on the agenda – None. 6. Consent Agenda – Approved as submitted. Draft City Council Meeting Minutes June 21, 2018 Page 3 City of Clearwater 6.1 Approve the Contract for Sale of Real Property by the City of Clearwater between the city and Habitat for Humanity of Pinellas County, Inc. and authorize the appropriate officials to execute same, together with all other instruments required to affect closing. (consent) 6.2 Approve a Mutual Use Agreement with Tampa Bay Water for the installation of natural gas distribution mains and authorize the appropriate officials to execute same. (consent) 6.3 Approve an amendment to the service contract between the City of Clearwater and CIGNA On-Site to operate the Employee Health Center and authorize the appropriate officials to execute same. (consent) 6.4 Approve an amendment to the agreement between Tivity Health Services, LLC and the City of Clearwater (City), allowing the City to be a provider of fitness SilverSneakers Signature classes for eligible Medicare Members (SilverSneakers Program) and Prime Members (Prime) at the Morningside Recreation Complex, 2400 Harn Blvd. Clearwater, FL; authorize the City Manager and/or his designee to approve any future amendments to the agreement in regards to location, amenity and/or programs changes and authorize the appropriate officials to execute same. (consent) 6.5 Approve receiving funds awarded to the City from Senior Citizens Services, Inc. in the amount of $9,960 to expand Evidence Based Wellness Programs (EBWP) for older adults and increase a special program 98606, Senior Citizens Services - EBWP at third quarter. (consent) 6.6 Approve an agreement between the City of Clearwater and the School Board of Pinellas County, Florida providing for the continuation of the School Resource Officer program at Clearwater High School, Countryside High School, Oak Grove Middle School and Clearwater Fundamental for a three-year period commencing July 1, 2018 through June 30, 2021 and authorize the appropriate officials to execute same. (consent) 6.7 Approve an Engineer of Record (EOR) Work Order to Atkins North America, in the amount of $115,007 for the study of water circulation around Cooper’s Point (18-0009-EN) and authorize the appropriate officials to execute same. (consent). 6.8 Approve the Release of Reservation for the purpose of discharging certain rights retained by the City of Clearwater in previously owned land lying in the Northwest quarter of Section 15, Township 29 South, Range 15 East, Pinellas County, Florida in favor of Prospect Park Development, LLC; and authorize the appropriate officials to execute same. (consent) 6.9 Authorize one one-year term extension to Central Florida Contractors, Inc. of Seminole, Florida, for the 2017 Sidewalk Construction (16-0016-EN) contract, in the annual amount of $1,400,000.00, with one one-year renewal term at the City’s discretion and authorize the appropriate officials to execute same. (consent) Draft City Council Meeting Minutes June 21, 2018 Page 4 City of Clearwater 6.10 Approve Joint Project Agreement (JPA) funding to Pinellas County for Utility Relocations related to the South Highland Avenue Drainage Improvements from Jeffords Street to Pine Street Project in the amount of $135,746.10; and authorize appropriate officials to execute same. (consent) 6.11 Award a contract (Purchase Order) for $121,801.00 to Altec Industries Inc. of Birmingham, AL for the purchase of one (1) 2017 Ford F550 with a single two-man aluminum articulating and telescoping platform for Traffic Engineering/Operations, in accordance with the National Joint Powers Alliance Contract No. 031014-ALT, Code of Ordinances-Other Governmental Bid; authorize lease purchase under the City’s Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City’s best interest; and authorize the appropriate officials to execute same. (consent) 6.12 Approve a contract (purchase order) in the amount of $360,000 to GeoNexus Technologies, Inc., Ann Arbor, MI for software licensing and maintenance of field mobility software and integration services and authorize the appropriate officials to execute same. (consent) 6.13 Appoint Michael MacDonald to the Audit Committee as the city staff representative for an unexpired term ending June 30, 2020, pursuant to Section 218.391 Florida Statutes. (consent) 6.14 Approve a proposal from Construction Manager at Risk J. Kokolakis Contracting of Tarpon Springs, Fl, in the amount of $621,067 for construction of Clearwater Harbor Marina Wave Attenuator Project (18-0001-MA); Supplemental Work Order 1 to Engineer of Record (EOR) Erickson Consulting Engineers, Inc. in the amount of $28,800 for Construction Engineering Services (CEI); and authorize appropriate officials to execute same. (consent) 6.15 Authorize a purchase order to Andritz Separation of Arlington, TX in the amount of $672,012.00 for three refurbished belt filter presses and a three-year maintenance contract for all dewatering equipment for the Wastewater Reclamation Facilities and authorize the appropriate officials to execute same. (consent) 6.16 Authorize the award of Request for Proposals 01-18, Security Services, to American Guard Services and Sentry Event Services, both of Tampa, Florida, in a not-to-exceed annual amount of $250,000, including two one-year renewal terms at the City’s discretion and authorize the appropriate officials to execute same. (consent) 6.17 Approve an increase of $90,000 to the contract with Wastequip LLC of Statesville, NC for the purchase of compactors and compactor parts for the period ending September 6, 2018; authorize use of the National Joint Powers Alliance (NJPA) contract 041217-WQI for the contract duration ending July 7, 2021 and authorize the appropriate officials to Draft City Council Meeting Minutes June 21, 2018 Page 5 City of Clearwater execute the same. (consent) Councilmember Cundiff moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. Public Hearings - Not before 6:00 PM 7. Administrative Public Hearings 7.1 Approve the request from the owner of property addressed 12 Idlewild Street to vacate a water main easement located on their property and pass Ordinance 9168-18 on first reading. (VAC2018-06) The property owner has requested the City vacate the 2’ water main easement located on this property as the owner moves forward with developing this site for residential use. There are no utilities present in this easement. All appropriate City departments have reviewed this request and have no objection to this vacation. Councilmember Hamilton moved to approve the request from the owner of property addressed 12 Idlewild Street to vacate a water main easement located on their property. The motion was duly seconded and carried unanimously. Ordinance 9168-18 was presented and read by title only. Councilmember Allbritton moved to pass Ordinance 9168-18 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton, Councilmember Cundiff and Councilmember Allbritton 7.2 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3053 Merrill Avenue and pass Ordinances 9164-18, 9165-18 and 9166-18 on first reading. (ANX2018-05006) This voluntary annexation petition involves 0.185 acres of property consisting of one parcel of land occupied by a single-family home. The parcel is located on the south side of Merrill Avenue approximately 340 feet west of McMullen Booth Road. The applicant is requesting annexation in order to receive sanitary sewer Draft City Council Meeting Minutes June 21, 2018 Page 6 City of Clearwater service from the City and will be connected to the city sanitary sewer as part of the Kapok Terrace Sanitary Sewer Extension Project. The property is located within an enclave and is contiguous to existing city limits to the south. It is proposed that the property be assigned a Future Land Use Map designation of Residential Low (RL) and be assigned a Zoning Atlas designation of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: • The property currently receives water service from the City. Collection of solid waste will be provided to the property by the City. The applicant will connect to the City’s sanitary sewer service when it is made available and is aware of the fee that must be paid in order to connect and of the financial incentives available. The property is located within Police District III and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to the property by Station 49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve the property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and • The proposed annexation is consistent with and promotes the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request. • The proposed Residential Low (RL) Future Land Use Map category is consistent with the Countywide Plan designation of the property. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the property is Low Medium Density Residential (LMDR). The use of the subject property is consistent with the uses allowed in the District and the property exceeds the District’s minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan and the City’s Comprehensive Plan and Community Development Code; and • The property proposed for annexation is contiguous to existing city limits to the south; therefore, the annexation is consistent with Florida Statutes Draft City Council Meeting Minutes June 21, 2018 Page 7 City of Clearwater Chapter 171.044. Vice Mayor Caudell moved to approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3053 Merrill Avenue. The motion was duly seconded and carried unanimously. Ordinance 9164-18 was presented and read by title only. Councilmember Cundiff moved to pass Ordinance 9164-18 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton, Councilmember Cundiff and Councilmember Allbritton Ordinance 9165-18 was presented and read by title only. Councilmember Hamilton moved to pass Ordinance 9165-18 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton, Councilmember Cundiff and Councilmember Allbritton Ordinance 9166-18 was presented and read by title only. Councilmember Allbritton moved to pass Ordinance 9166-18 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton, Councilmember Cundiff and Councilmember Allbritton 7.3 Approve the annexation of 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane, and pass Ordinance 9123-18 on first reading. (ANX2017-12026A) This voluntary annexation petition involves a 24.46-acre parcel located at the southwest corner of Curlew Road and Lake Shore Lane. The parcel is owned by Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV. Currently, the property is occupied by two single family homes, one of which is accessed from Lake Shore Lane along the eastern boundary of the site, and one which is accessed from Aspen Trail which terminates at the southern Draft City Council Meeting Minutes June 21, 2018 Page 8 City of Clearwater property line. Additionally, there is a detached garage and barn on the property. A 4.8-acre stormwater pond provides stormwater storage and treatment for the neighborhood to the south of the subject site through drainage easements. The applicant is requesting annexation in order to redevelop the property with a new residential subdivision; however, no site plan has been submitted at this time. The property is contiguous to existing City boundaries along the east. The Planning and Development Department determined that the proposed annexation is consistent with the provisions of the Clearwater Community Development Code Section 4-604.E. as follows: • The parcel currently has a well for potable water, and Pinellas County would provide water service when the property is redeveloped. The closest sanitary sewer line is in the adjacent Lake Shore Lane right-of-way. The applicant is aware that the property owner is responsible for evaluating the proper method to connect to the City’s sewer system, as well as for the additional costs to extend and connect to the sewer system and any for upgrades to the existing system that may be necessary to receive additional wastewater flows. Collection of solid waste will be provided by the City. The property is located within Police District III and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to the property by Station #50 located at 2681 Countryside Boulevard. The City has adequate capacity to serve the property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and • The proposed annexation is consistent with and promotes the following objectives of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City’s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. • The property proposed for annexation is contiguous to existing City boundaries along the east; therefore, the annexation is consistent with Florida Statutes Chapter 171.044. Future Land Use Map Designation and Amendment The Future Land Use Map initial designation, along with a proposed amendment are included in a separate agenda item (LUP2018-02001, proposed Ordinance 9124-18). Zoning Atlas Designation Draft City Council Meeting Minutes June 21, 2018 Page 9 City of Clearwater The assignment of the Zoning Atlas designation for this property is included in a separate agenda item as it cannot be concluded until the future land use designation and amendment is approved. (ANX2017-12026B, proposed Ordinance 9125-18) Vice Mayor Caudell moved to approve the annexation of 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane. The motion was duly seconded and carried unanimously. Ordinance 9123-18 was presented and read by title only. Councilmember Cundiff moved to pass Ordinance 9123-18 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton, Councilmember Cundiff and Councilmember Allbritton 7.4 Approve initial Future Land Use designations of Residential Low (RL) and Water/Drainage Feature on a 15.26-acre portion of property located at 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane and a Future Land Use Map Amendment for a 9.20-acre portion of the same property from Transportation Utility (T/U) and Preservation (P) (Pinellas County) to Residential Low (RL) and Transportation/Utility (T/U) Overlay (City of Clearwater) upon annexation; and pass Ordinance 9124-18 on first reading. (LUP2018-02001) This application includes a future land use initial designation and a future land use amendment involving approximately 24.46 acres located at the southwest corner of Curlew Road and Lake Shore Lane subject to a petition for annexation (see ANX2017-12026A, proposed Ordinance 9123-18). As indicated in that agenda item, the applicant would like to redevelop the property with a new residential subdivision; however, no site plan has been submitted at this time. This agenda item is being handled somewhat differently than other cases involving annexations. Over half of the site is proposed to have a designation on the City’s Future Land Use Map consistent with that found on the Pinellas County Future Land Use Map. Typically, this would be included in the ordinances approved at the time of annexation. Other portions of the property are subject to a request for an amendment to the Future Land Use Map and this would typically be processed as a separate item. This agenda item and attached ordinances will provide for both. Initial Designation of Future Land Use Designations (upon Annexation) Approximately 10.46 acres of land currently designated as Residential Low (RL) is proposed to continue to be designated Residential Low (RL) on the City’s Draft City Council Meeting Minutes June 21, 2018 Page 10 City of Clearwater map upon annexation. The existing 4.8-acre stormwater pond, which is undesignated on Pinellas County’s Future Land Use Map, will be appropriately designated as Water/Drainage Feature, consistent with the City’s Comprehensive Plan and the Southwest Florida Water Management District’s classification of the pond as a surface water feature authorized for stormwater use. Proposed Future Land Use Map Amendment The applicant has also requested to amend the future land use designations on 9.20-acres of the subject property from Transportation/Utility (T/U) and Preservation (P) (Pinellas County) to Residential Low (RL) and Transportation/Utility (T/U) Overlay (City of Clearwater). The Planning and Development Department determined that the proposed future land use initial designation and amendment are consistent with the following standards specified in the Community Development Code: • The proposed land use plan amendment is consistent with the Comprehensive Plan and the Countywide Rules. • The proposed uses are compatible with the surrounding area. • Sufficient public facilities are available to serve the property. • The applications will not have an adverse impact on the natural environment. Please refer to the attached future land use amendment staff report (LUP2018-02001) for the complete analysis. In accordance with the Countywide Plan Rules, the future land use amendment is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning Council, and the Board of County Commissioners acting as the Countywide Planning Authority. The application is a small-scale amendment so review and approval by the Florida Department of Economic Opportunity and other state agencies is not required. The Community Development Board will review the application at its June 19, 2018 public hearing and make a recommendation to the Council. The Planning and Development Department will report the recommendation at the City Council meeting. In response to questions, Planning Manager Lauren Matzke said the letter submitted by the Trails of Countryside Home Owners Association claimed that the land is providing habitat and should be designated as preservation; staff has opined that the area does not meet the purpose or intent of the City's preservation district and does not need to be designated preservation. At the time of site plan review, the applicant will be required to identify the impacts the development would have on stormwater runoff. It is staff's opinion that the application to change the land use is consistent with the Comprehensive Plan. Draft City Council Meeting Minutes June 21, 2018 Page 11 City of Clearwater Three individuals spoke in opposition with concerns expressed regarding impact the development would have on the wildlife using the pond. Applicant representative Rob Miller said the applicant has met with the Home Owners Association regarding their concerns, which will be addressed through the site plan review process. Environmental Engineer Nancy Scott said she prepared a preliminary habitat assessment of the property for the Applicant; a stormwater pond is located on the property. She said protected species have been found to use stormwater ponds. Stormwater ponds require maintenance in order to work properly; a preservation over the pond is inconsistent with the function of the stormwater pond. Most of the upland areas off the pond have been mowed and maintained. She said the U.S. Fish and Wildlife has not designated the site as a critical habitat for any species. In response to questions, Ms. Scott said the U.S. Fish and Wildlife identified the nearest active bald eagle nest was over 1.5 miles away. It is possible that the bald eagles seen at the site are using the pond for foraging. She said construction could not occur during nesting season within 500 ft. around an active nest. Environmental Specialist Sarah Kessler said if a nest was found, that would impact what can be done on the site plan. Based on the last nesting season, there was no nest at the site. She said during the site plan review, the applicant will need to address if the soils are suitable to have homes constructed. At a recent Southwest Water Management District's meeting, no objections were raised; they requested setbacks from the pond, maintaining the stormwater pond and following the site restrictions. Vice Mayor Caudell Approve initial Future Land Use designations of Residential Low (RL) and Water/Drainage Feature on a 15.26-acre portion of property located at 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane and a Future Land Use Map Amendment for a 9.20-acre portion of the same property from Transportation Utility (T/U) and Preservation (P) (Pinellas County) to Residential Low (RL) and Transportation/Utility (T/U) Overlay (City of Clearwater) upon annexation. The motion was duly seconded and carried unanimously Ordinance 9124-18 was presented and read by title only. Councilmember Cundiff moved to pass Ordinance 9124-18 on first reading. The motion was duly seconded and upon roll call, the vote was: Draft City Council Meeting Minutes June 21, 2018 Page 12 City of Clearwater Ayes: 5 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton, Councilmember Cundiff and Councilmember Allbritton 7.5 Approve the initial Zoning Atlas designations of Low Density Residential (LDR) and Low Medium Density Residential (LMDR) District for 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane, and pass Ordinance 9125-18 on first reading. (ANX2017-12026B) This Zoning Atlas designation application involves property comprising approximately 24.46 acres located at the southwest corner of Curlew Road and Lake Shore Lane. This site is the subject of an annexation request (see ANX2017-12026A, proposed Ordinance 9123-18) and an initial future land use designation and amendment request (see LUP2018-02001, proposed Ordinance 9124-18). Details related to ownership, existing and surrounding site conditions and the applicants’ redevelopment intent are detailed in those items. Based upon the proposed initial future land use plan designation and amendment of the property to Residential Low (RL) and Transportation/Utility (T/U) Overlay, the proposed zoning districts to be assigned to the property are the Low Medium Density Residential (LMDR) District on the northern half (approximately 11.72 acres) and the Low Density Residential (LDR) District on the southern half (approximately 12.74 acres). The existing use of the site, as well as the proposed use as a residential subdivision is consistent with the uses allowed in the Districts and the Districts are consistent with the surrounding residential zoning districts that exist in the vicinity of the subject property. The proposed initial zoning designations are therefore consistent with the Countywide Plan and the City’s Comprehensive Plan and Community Development Code. In response to questions, Planning Manager Lauren Matzke said these are two residential districts; both are single-family detached dwellings. Staff worked with the applicant to address some concerns raised by the community; the lot sizes in the southern half are larger than the low medium density residential lots found in the northern half. Councilmember Allbritton moved to approve the initial Zoning Atlas designations of Low Density Residential (LDR) and Low Medium Density Residential (LMDR) District for 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane. The motion was duly seconded and carried unanimously. Draft City Council Meeting Minutes June 21, 2018 Page 13 City of Clearwater Ordinance 9125-18 was presented and read by title only. Vice Mayor Caudell moved to pass Ordinance 9125-18 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton, Councilmember Cundiff and Councilmember Allbritton 8. Second Readings - Public Hearing 8.1 Adopt Ordinance 9162-18 on second reading, amending the Operating Budget for the Fiscal Year ending September 30, 2018 to reflect increases and decreases in revenues and expenditures for the Special Development Fund, Special Program Fund, Solid Waste and Recycling Fund, Gas Fund, Airpark Fund, General Services Fund and Garage Fund. Ordinance 9162-18 was presented and read by title only. Councilmember Cundiff moved to adopt Ordinance 9162-18 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton, Councilmember Cundiff and Councilmember Allbritton 8.2 Adopt Ordinance 9163-18 on second reading, amending the Capital Improvement Budget for the Fiscal Year ending September 30, 2018, to reflect a net increase of $284,939. Ordinance 9163-18 was presented and read by title only. Councilmember Hamilton moved to adopt Ordinance 9163-18 on second and final reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton, Councilmember Cundiff and Councilmember Allbritton 9. City Manager Reports 9.1 Sunset the Affordable Housing Advisory Committee and adopt Resolution 18-10. Draft City Council Meeting Minutes June 21, 2018 Page 14 City of Clearwater On October 5, 2017, the City Council adopted Resolution 17-34 which appointed the Neighborhood and Affordable Housing Advisory Board (NAHAB) and four additional members as the Affordable Housing Advisory Committee (AHAC). This action was necessary to comply with Florida Statute 420.9076. The AHAC reviewed the city’s policies, procedures, and land development regulations and provided recommendations in advance of city staff’s preparation of the Local Housing Assistance Plan. The AHAC’s objective was to recommend specific actions or initiatives to encourage or facilitate affordable housing. The AHAC’s recommendations were presented to, and adopted by, City Council on December 7, 2017. With the completion of the AHAC’s FY 2017-2018 work, Council may sunset the committee. Resolution 18-10 affirms the work of AHAC has been completed and terminates their appointments. Councilmember Allbritton moved to sunset the Affordable Housing Advisory Committee. The motion was duly seconded and carried unanimously. Resolution 18-10 was presented and read by title only. Vice Mayor Caudell moved to adopt Resolution 18-10. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Caudell, Councilmember Hamilton, Councilmember Cundiff and Councilmember Allbritton 9.2 Award a construction contract to Mid-South, LLC, of Orlando, FL, in the amount of $119,955 for the Demolition of Fire Station 45 (09-0036-FD) and authorize the appropriate officials to execute same. This project will demolish the old Fire Station 45, the adjacent garage and south parking lot located on 610 Franklin Street. The new Fire Station 45 was completed in late 2014 at 1140 Court Street. Six bids were received. After comparing and evaluating the bids, the Engineering Department has determined the lowest responsible bid, including the alternate, from Mid-south, LLC is consistent with project scope and recommends award of this demolition contract to Mid-South, LLC. It is anticipated that demolition will be accomplished within 90 days from Notice to Proceed. APPROPRIATION CODE AND AMOUNT: 3157522-563500-91272 $119,955 A third quarter budget amendment will provide a transfer of $52,000 from capital Draft City Council Meeting Minutes June 21, 2018 Page 15 City of Clearwater improvement project 93535, Countryside Library Demolition, to capital improvement project 91272, Old Fire Station 45 Demolition, to fund this contract. Funds are available in capital improvement project 91272, Old Fire Station 45 Demolition, to fund this contract. Engineering Director Scott Rice said Building Maintenance prepared an estimate to replace the HVAC system and repair the roof and exterior cladding would be over $900,000, which did not include interior repairs. In response to questions, Mr. Rice said there are some code enforcement issues at the site that need to be addressed. The structure is sound; no immediate safety hazards. Discussion ensued with suggestions made to declare the parcel surplus and seek proposals to repurpose the building. Comments were made that it may be cheaper to demolish the building and construct a building and that the City may have a purpose for the land. The City Attorney said in order to lease the property for more than five years, Council will need to declare it surplus first. A lease for five years or less may not be possible if the building requires a complete renovation. CRA Executive Director Amanda Thompson said if a tenant is investing $1 million into the building, a lease of more than five years would be needed. She did not recommend that the CRA surplus the property at this time; there are several properties in play that staff is pulling together for a more comprehensive approach to redevelopment. She recommended demolishing the building if the City chooses to keep the property in order to limit the City's liability. In response to questions, Ms. Thompson said property is within walking distance of the identified future transit hub site and current bus station. Deputy City Manager Jill Silverboard said there is a Penny for Pinellas 4 project that anticipates the need for public safety equipment and vehicle storage; staff has been considering retaining some portion of this property to serve that purpose. The smaller garage facility still has lifts which need to be removed and are included in the demolition cost. She said staff is currently using the property for parking. Fire Station 45 was not reconstructed on the property because of the cost. Councilmember Cundiff moved to award a construction contract Draft City Council Meeting Minutes June 21, 2018 Page 16 City of Clearwater to Mid-South, LLC, of Orlando, FL, in the amount of $119,955 for the Demolition of Fire Station 45 (09-0036-FD) and authorize the appropriate officials to execute same. The motion was duly seconded and failed with the following vote: Ayes: 2 - Councilmember Hamilton and Councilmember Cundiff Nays: 3 - Mayor Cretekos, Vice Mayor Caudell and Councilmember Allbritton There was consensus to retain the eastern portion of the property on Pierce Street, abutting the Police Station, and to declare the remaining property surplus. Staff was directed to determine if there is interest in reusing the property. 9.3 One Clearwater Tower Lease Discussion. Assistant City Manager Micah Maxwell said staff has been in discussions with One Clearwater Tower regarding leasing the 6th floor as a temporary City Hall. Relocating City Hall to the office building would provide some flexibility with certain components of Imagine Clearwater, PSTA multi-modal site and the potential joint city-county facility. The office building would provide a secured keycard door access off the elevator lobby. He said the proposal does not include parking but can be negotiated for an additional per sq. ft. cost. Staff believes the public parking facility adjacent to the office building is available at a lower cost. In response to questions, Mr. Maxwell said the furniture to be included with the lease appears to be in good shape and fairly new. An inventory of the furnishings is being conducted and will be provided with the lease agreement. The cyber security components needed for the move is estimated at $50,000; the phone and internet costs are estimated at $25,000. Deputy City Manager Jill Silverboard said the City would continue to incur the cost for landscaping maintenance at City Hall until the property is no longer city inventory. Mr. Maxwell said staff identified a number of mechanical and security improvements to City Hall should a new city hall site be delayed, which were estimated to be $2.1 million. Ms. Silverboard said the improvements included roofing, elevator systems, plumbing, carpet and flooring replacements. The new chiller that was installed in City Hall can be removed and relocated. Mr. Maxwell said Imagine Clearwater did not identify the city hall site as the first site to Draft City Council Meeting Minutes June 21, 2018 Page 17 City of Clearwater demolish. The scope of work for the city-county joint use facility should be finalized next week. The City Attorney said currently the city charter does not reference city hall; the proposed charter changes includes language requiring the mayor's office to be located in city hall. Discussion ensued with concerns expressed with moving out of City Hall when there is no plan for a new City Hall, that Imagine Clearwater identified demolishing the Harborview Center first, that the owner of One Clearwater Tower asked the City to build additional parking for tenants, that a city hall should be in a municipal building, not a private office building, and that the Clearwater Main Library as temporary Council Chambers is uncomfortable. Comments were made that moving out of City Hall would move the vision of relocating forward, that the city hall site would be more valuable once gone and that an empty city hall site could be used for temporary parking. Staff was directed to proceed with a lease at One Clearwater Tower for council consideration, with the mayor's office located in the Municipal Services Building. 9.4 Approve increasing Contract, PO 18000553, to Ruth Eckerd Hall, Inc. (REH) by $237,510, from $419,400 to $656,910, to reimburse REH for entertainment expenses for the ZZ Top and John Fogerty concert held in Coachman Park on June 2, 2018 and authorize the appropriate officials to execute same. On May 17, 2018, the Council approved the City partnering with REH and AEG in bringing the ZZ Top and John Fogerty tour to Coachman Park and in paying the City’s share for a performance guarantee of $100,000. REH and AEG matching funds and expenses were to come from the ticket receipts which the City collected. REH is now invoicing the City for their portion of expenses as well as AEG matching funds for a total of $237,510. The concert generated a total of $393,000 in ticket sales which will more than cover the increase to the purchase order to REH. Funds are now in the Special Events Code 181-99865. PO#18000553 to REH is the annual funding agreement between the City and REH ($400,000 per year), as well as payment for the operation of the Clearwater Community Chorus ($19,400). APPROPRIATION CODE AND AMOUNT: Funds are available in cost code 181-99865, Special Events, to fund this contract. Draft City Council Meeting Minutes June 21, 2018 Page 18 City of Clearwater In response to questions, Parks and Recreation Director Kevin Dunbar said the City collected all the revenue for this event and now paying the Ruth Eckerd Hall and AEG Entertainment for the event. He said the City made a profit on the event. Staff believes the event's music genre attracted individuals who never attended an event at Coachman Park, which may have influenced the number of complaints received. Attendees were able to purchase a ticket to rent a chair. Mr. Dunbar said there were over 400 chairs, which has always been adequate for past events; chairs were rented out within thirty minutes. He said attendees may bring their own chairs for all-day festivals, not concerts. Councilmember Cundiff moved to approve increasing Contract, PO 18000553, to Ruth Eckerd Hall, Inc. (REH) by $237,510, from $419,400 to $656,910, to reimburse REH for entertainment expenses for the ZZ Top and John Fogerty concert held in Coachman Park on June 2, 2018 and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 9.5 Move the August 16, 2018 council meeting to Tuesday, August 14, 2018 at 6:00 p.m. The Florida League of Cities’ 2018 Annual Conference will take place August 16 -18 at the Diplomat Beach Resort in Hollywood, FL. To accommodate councilmembers attending the conference and annual business meeting, staff is requesting that Council move the Thursday, August 16 council meeting to Tuesday, August 14. Councilmember Hamilton moved to approve the August 16, 2018 council meeting to Tuesday, August 14, 2018 at 6:00 p.m. The motion was duly seconded and carried unanimously. 9.6 Discussion of Capital Budget Priorities The City Manager said staff is trying to finalize how to provide Council with the preliminary budget in a couple areas. There are a couple funding Draft City Council Meeting Minutes June 21, 2018 Page 19 City of Clearwater components associated with the Crest Lake Park renovation; $1.7 million is budgeted for the project by the City and $6.4 million is from the BP settlement. After discussing the funding one-on-one with Council, he said there are differences in opinion on funding the project in its entirety. Suggestions regarding funding included funding the project with the funds mentioned and renovating the park in phases. He asked for Council direction on how to project the funding in the preliminary budget. Comments were made that this is a legacy project and what the BP settlement money should be used for. A concern was expressed with having to potentially raise the millage in the coming fiscal year. It was suggested that the City take a couple years to fund the project entirely. Deputy City Manager Jill Silverboard said that even though the property tax projections are better than expected, it means that the millage won't have to be raised as much. She said design plans will be brought to Council for discussion on the project components. Parks and Recreation Director Kevin Dunbar said Council will have an item to approve in the Fall to retain a consultant to do the construction drawings, followed by a contract for the construction. He said there will be many opportunities for Council to be involved in the process and make sure everyone is on the same page. The City Manager said with Council approval, staff will need to find money in Penny 4 funding to support the Phillies project. There was consensus to allow staff to reprioritize Penny 4 funding to have Council approve at a later date. 10. City Attorney Reports – None. 11. Closing comments by Councilmembers (limited to 3 minutes) Draft City Council Meeting Minutes June 21, 2018 Page 20 City of Clearwater 12. Closing Comments by Mayor Mayor Cretekos reviewed recent and upcoming events and congratulated Vice Mayor Caudell for being appointed the Forward Pinellas Chair. 13. Adjourn The meeting adjourned at 8:15 p.m. Mayor City of Clearwater Attest City Clerk Draft Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4816 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Economic Development & Housing Agenda Number: 7.1 SUBJECT/RECOMMENDATION: Request for authority to initiate a foreclosure action on behalf of the City against the Estate of Willie B. Holmes to seek recovery of a delinquent note secured by a mortgage on property located at 505 North Garden Avenue. (consent) SUMMARY: In 2002, the City issued a loan to Willie B. Holmes in the amount of $80,000 to replace a single-family home located at 505 North Garden Avenue. Mr. Holmes passed away in 2011, requiring full payment of the loan at that time. Repeated attempts by staff to contact Mr. Holmes’ estate on this matter have been unsuccessful. Staff has followed direction provided in the Economic Development and Housing Department Affordable Housing Loan Foreclosure and Loan Foreclosure Alternative Policy. In accordance with the policy, notices of delinquency, default and intent to seek council approval to initiate foreclosure were sent to the borrower’s address of record. Staff is now recommending the last-resort option of initiating foreclosure. The principal balance of the loan is $69,900.23 and there appears to be no superior debtors with an interest in this property. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 7/19/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4817 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Economic Development & Housing Agenda Number: 7.2 SUBJECT/RECOMMENDATION: Request for authority to initiate a foreclosure action on behalf of the City against Bethel Christian Center Church, Inc. to seek recovery of a delinquent note secured by a mortgage on property located at 1002, 1004 and 1006 Grant Street, Clearwater. (consent) SUMMARY: In 1999, the City purchased three contiguous lots totaling 15,750 square feet (Property) for $54,000 using Community Development Block Grant Program funds made available from the United States Department of Housing and Urban Development. In 2006, the City sold the Property to Bethel Christian Center Church, Inc. (Bethel Christian) for $119,503 to construct a senior living facility. In lieu of collecting the full sale proceeds at closing, the City agreed to issue a loan for the property in the amount of $113,500. The property’s value dropped considerably over the next several years which reduced or eliminated the feasibility for future investment by Bethel Christian; the senior living facility was never constructed. Attempts to work out alternative payment arrangements with Bethel Christian were unsuccessful and more recently, staff’s attempts to contact Bethel Christian’s principal owner have yielded no responses. Staff has followed direction provided in the Economic Development and Housing Department Affordable Housing Loan Foreclosure and Loan Foreclosure Alternative Policy. In accordance with the policy, notices of delinquency, default and intent to seek Council approval to initiate foreclosure were sent to Bethel Christian’s address of record. Staff is now recommending the last-resort option of initiating foreclosure. The principle balance of the loan is $103,166.87 and there appears to be no superior debtors with an interest in this property. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 7/19/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4820 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Economic Development & Housing Agenda Number: 7.3 SUBJECT/RECOMMENDATION: Approve the Contract for Sale of Real Property by the City of Clearwater (Contract) between the City and Florida Spine Properties, LLC; and authorize the appropriate officials to execute same, together with all other instruments required to affect closing. (consent) SUMMARY: This property is located at 2251 Drew Street and is the former site of the City of Clearwater’s East Library (Pinellas County Property I.D. # 18-29-16-00000-220-0300). Construction of a new joint use library on the St. Petersburg College campus is complete and East Library operations have been relocated to the new facility. On January 18, 2018, City Council declared the property surplus for the purpose of sale, through Invitation to Bid #11-18, whereby the successful bid was required to meet the terms set by Council. Per City Charter 2.01, real property declared surplus shall be sold to the party submitting the highest competitive bid above the appraised value whose bid meets the terms set by the Council and whose proposed use of the property is in accordance with the Council’s stated purpose for declaring the property surplus. Accordingly, all qualifying bids were required to meet the following terms: ·Bid price shall exceed $1,000,000. ·The property must generate ad valorem tax revenue free from exemptions. Alternatively, an otherwise tax-exempt purchaser shall enter into a Payment in Lieu of Taxes Agreement for all city portions of real property taxes, tangible property taxes, utility taxes and any other applicable taxes. ·The property owner shall increase the site’s property value through capital investment which must commence within one year of purchase. An appraisal was performed on the property by James Millspaugh and Associates, Inc. The appraised value was $1,000,000 with a valuation date of April 5, 2017. The City received two bids; both met the minimum qualifications listed above. Each bidder is identified below with the respective proposed purchase price. ·Florida Spine Properties, LLC submitted a qualifying bid with a proposed purchase price of $1,415,000. ·Skycrest Christian School submitted a qualifying bid with a proposed purchase price of $1,250,000. Consistent with City Charter 2.01 referenced above, staff recommends approval of the Contract between the city and Florida Spine Properties, LLC, the entity having submitted the highest competitive bid above the appraised value whose bid meets the terms set by the Council. The proposed contract includes a purchase price of $1,415,000 and incorporates all terms set by Council listed above. Proceeds from sale will be deposited into the General Fund Page 1 City of Clearwater Printed on 7/19/2018 File Number: ID#18-4820 revenue code 010-00000-364220 (Surplus Land Sales). USE OF RESERVE FUNDS: NA Page 2 City of Clearwater Printed on 7/19/2018 CONTRACT FOR SALE OF REAL PROPERTY BY THE CITY OF CLEARWATER, FLORIDA PARTIES: The CITY OF CLEARWATER, FLORIDA, a Municipal Corporation of the State of Florida (herein "Seller" or "City"), whose post office address is 112 South Osceola Avenue, Clearwater, FL 33756, and FLORIDA SPINE PROPERTIES, LLC, a Florida limited liability company (herein "Buyer"), whose post office address is 2250 Drew Street, Clearwater, Florida 33765, (collectively "Parties"), hereby agree that the Seller shall sell and Buyer shall buy the real property described in Paragraph 1 below ("Property") upon the following terms and conditions. This Contract shall be effective as of the date on which the last party executes it, which date shall be referred to as the “Effective Date.” 1. PROPERTY DESCRIPTION All real property described in that certain Warranty Deed dated December 1, 1981 between George A. Hunt, Jr. and the City of Clearwater recorded in Official Record Book 5280, Page 892 of the Public Records of Pinellas County, Florida, which real property is further described on the attached Exhibit “A” that is incorporated by reference herein. The Parties acknowledge that the street address of the Property is 2251 Drew Street, Clearwater, Florida 33765. 2. FULL PURCHASE PRICE ..................................…………………………………… $ 1,415,000.00 3. MANNER OF PAYMENT: Wire transfer in U.S. funds at time of closing ………… $ 1,415,000.00 4. PURCHASE PRICE The full Purchase Price has been determined by Invitation to Bid No. 11-18 (ITB 11-18), a competitive bid initiated by the City of Clearwater. The minimum bid price established in ITB 11-18 was based upon an appraisal prepared by James Millspaugh and Associates, Inc. with a valuation date of April 5, 2017. 5. TIME FOR ACCEPTANCE; APPROVALS Following execution of this contract by Buyer, the price, terms and conditions as contained herein shall remain unchanged and be held unconditionally open for a period of 45 days following delivery in duplicate original to City Manager of the City of Clearwater for acceptance and approval, counter-offer, or rejection by action of the Clearwater City Council ("Council"). If this Contract is accepted and approved by the Council, it will be executed by duly authorized City officials and delivered to Buyer within 10 days thereafter. If a counter-offer is approved by the Council, it shall be delivered to Buyer in writing within 10 days of such action by the City Council, and Buyer shall have 10 days thereafter to deliver to Seller written notice of acceptance or rejection of such counter-offer. If written notice of acceptance is not timely delivered, or if the counter-offer is rejected by Buyer, this Contract shall thereafter be null and void in all respects. If this Contract is rejected by the Council upon initial presentation to the Council, this contract shall be null and void in all respects and Buyer shall be so informed in writing within 5 days of such action. 6. TITLE Seller warrants legal capacity to and shall convey marketable title to the Property by Special Warranty Deed, subject to matters contained in Paragraph 8 acceptable to Buyer and containing the covenants and restrictions as set forth in paragraph 7, and the Permitted Exceptions. The term “Permitted Exceptions” shall mean property taxes for the year of closing; and covenants, restrictions and public utility easements of record and any title exceptions acceptable to Buyer. Otherwise title shall be free of [RE18-9216-061/222084/1] Page 2 of 11 Contract for Sale of Real Property by the City of Clearwater, FL June 2018 liens, easements and encumbrances of record, or any other liens, easements or encumbrances that prevent Buyer’s intended use of the Property. 7. COVENANTS & RESTRICTIONS The sale proposed in this contract shall be subject to the following covenants and restrictions: (1) The property must generate ad valorem tax revenue free from exemptions. Alternatively, an otherwise tax- exempt purchaser shall enter into a PILOT agreement for all city portions of real property taxes, tangible property taxes, utility taxes and any other applicable taxes; and (2) The property owner shall be required to expend at least $50,000 within the first year of Buyer’s ownership, $50,000 within the second year of Buyer’s ownership and $200,000 within the third year of Buyer’s ownership toward capital improvements on the Property. For the purposes of this requirement, the first year is considered to begin on the closing date and to end on the one-year anniversary thereof, the second year is considered to begin on the day following the one-year anniversary of the closing date and to end on the two-year anniversary of the closing date, and the third year is considered to begin on the day following the two-year anniversary of the closing date and to end on the three-year anniversary of the Closing date. Any excess amounts expended by Buyer in a particular year of ownership which are above the applicable requisite amount described in this Paragraph shall apply to the succeeding anniversary year to reduce the requisite amount due in such succeeding anniversary year accordingly. For the purposes of determining whether the Buyer has satisfied this capital improvement requirement, it shall be sufficient for Buyer to expend the requisite amount of monies toward any improvement of the physical condition of the Property whatsoever (including, without limitation, replacement or upgrade of any structural, cosmetic, electrical, plumbing, interior or other aspects, systems or features of the Property), and for Buyer to provide Seller with copies of receipts describing the amount and nature of the capital improvements. Further, Buyer is required to commence capital improvements within the first year of Buyer’s ownership; however, such capital improvements are not required to be completed within the timeframes described above, and it shall be sufficient for Buyer to simply enter into legally binding contracts or agreements with one or more third-parties performing the capital improvements which, in the aggregate, require that Buyer expend at least the requisite amount of monies provided herein; provided however, that within five years of the closing date, Buyer completes capital improvements to the Property intended by the expenditures required herein. If Buyer fails to expend the required amounts towards capital improvements as required herein, Seller has the right, at its sole discretion, to repurchase the Property from Buyer at a purchase price equal to $1,415,000.00, payable in cash at closing. Buyer, upon the request from Seller, shall forthwith reconvey the Property to Seller via special warranty deed. The terms of this paragraph 7 shall not merge into the deed, are an integral, material inducement for the Seller to convey the Property, and shall survive unless and until incorporated in total into a deed which conveys the Property from Seller to Buyer. 8. TITLE EVIDENCE Seller shall, at Seller expense and within 30 days prior to closing date deliver to Buyer a title insurance commitment issued by a Florida licensed title insurer agreeing to provide owner’s title insurance coverage in the amount of the Purchase Price against all liens, encumbrances, exceptions or qualifications acceptable to the Buyer in writing, and the easements, except for the Permitted Exceptions set forth under this Contract, and for any liens, encumbrances, and easements which shall be discharged by Seller at or before closing. Such owner’s title insurance coverage shall provide for the standard exceptions thereto to be deleted, subject to satisfaction of the requirements outlined by the title underwriter in the title commitment for deletion of said exception, including Buyer securing and [RE18-9216-061/222084/1] Page 3 of 11 Contract for Sale of Real Property by the City of Clearwater, FL June 2018 providing a survey to underwriter. Seller shall be responsible for paying all title insurance premium costs related to the owner’s title insurance commitment to provide such title insurance coverage that will be delivered to the Buyer at Closing. Seller shall convey marketable title subject only to Permitted Exceptions defined under this Contract. Marketable title shall be determined according to applicable Title Standards adopted by The Florida Bar and in accordance with law, and subject to the Permitted Exceptions defined under this Contract. Buyer shall have 15 days from receiving evidence of title to examine it. If title is found defective, Buyer shall, within 7 days thereafter, notify Seller in writing specifying defect(s). If there are any defects in title to the Property, Seller will have 120 days from receipt of notice within which to remove the defect(s), failing which Buyer shall have the option of either accepting the title as it then is or withdrawing from this Contract. Seller will make a diligent good faith effort to correct defect(s) in title within the time provided therefor, including the bringing of necessary suits. 9. SURVEY Seller will, within 5 days from the delivery of this Contract to Buyer by Seller after acceptance and approval of the Contract by the Council, deliver to Buyer copies of prior surveys, plans, specifications, construction and engineering documents relating to the Property, along with any and all documents relating to the installation, operation and maintenance of the HVAC and plumbing systems on the Property, which have been prepared for or by Seller, or are in Seller’s possession, and which show all currently existing structures and any and all systems therein. In the event this transaction does not close, all documents provided by Seller will be returned to Seller within 10 days from the date this Contract is terminated. Buyer may, at Buyer’s expense, and within the time period allowed to deliver and examine title evidence, obtain a current certified survey of the Property from a registered surveyor. If the survey reveals encroachments on the Property or that the improvements encroach on the lands of another, such encroachments will constitute a title defect to be cured within 30 days from receipt by Seller of the written notice delivered from Buyer of such encroachments. Seller may elect not to cure defects if Seller reasonably believes any defect cannot be cured within such 30 day period, Buyer will have 10 days from receipt of notice of Seller’s inability to cure the defects to elect whether to terminate this Contract or accept title subject to existing defects and close the transaction without reduction in Purchase Price. 10. CLOSING PLACE AND DATE Seller shall designate closing agent and this transaction shall be closed in the offices of the designated closing agent in Pinellas County, Florida, on or before September 30, 2018, unless extended by other provisions of this contract including but not limited to time allotted for the removal of title defects as provided for in Paragraph 8 above. Seller may require, at Seller’s sole discretion, that closing may not occur prior to August 31, 2018. If the Buyer is unable to comply with any provision of this Contract within the time allowed, and be prepared to close as set forth above, after making all reasonable and diligent efforts to comply, then upon giving written notice to the other party, time of closing may be extended up to 60 days without effect upon any other term, covenant or condition contained in this contract. 11. CLOSING DOCUMENTS [RE18-9216-061/222084/1] Page 4 of 11 Contract for Sale of Real Property by the City of Clearwater, FL June 2018 Seller shall furnish closing statements for the respective parties, special warranty deed, bill of sale (if applicable), mechanic's lien affidavit, assignments of leases, tenant and mortgage estoppel letters, corrective instruments, originals of those assignable service and maintenance contracts that will be assumed by Buyer after the Closing Date (as determined in Buyer’s sole and absolute discretion) and letters to each service contractor from Seller advising each of them of the sale of the Property and, if applicable, the transfer of its contract, and any assignable warranties or guarantees received or held by Seller from any manufacturer, contractor, subcontractor, or material supplier in connection with the Property, and assignments of permits and licenses. At Closing, Seller shall also deliver to Buyer an owner’s title insurance commitment to title insurance coverage, as described in Paragraph 8. The Closing procedure shall be in accordance with the norms where the Property is located, as provided in Paragraph 19 below. 12. CLOSING EXPENSES Pursuant to Chapter 201.24, Florida Statutes, Seller is exempt from paying documentary stamps on the deed. Buyer shall pay the cost for documentary stamps, if applied to the deed. Seller shall be responsible for paying the costs of recording any corrective instruments relating to Seller being able to provide marketable title at Closing. Buyer shall be responsible for all documentary stamp taxes and other fees associated with Buyer obtaining financing to purchase the Property. Buyer shall also be responsible for paying recording fees associated with recording the deed and any documents related to its financing. Each party will be responsible for its own attorney’s fees. 13. PRORATIONS; CREDITS Taxes, assessments, rent (if any) and other revenue of the Property shall be prorated through the day before closing. Closing agent shall collect all ad valorem taxes uncollected but due through the day prior to closing and deliver same to the Pinellas County Tax Collector. If the amount of taxes and assessments for the current year cannot be ascertained, rates for the previous year shall be used with due allowance being made for improvements and exemptions. Any deposits held by Seller in trust for third parties in occupancy of the Property shall be credited to Buyer at time of closing. Any tax proration based on an estimate will, at request of either party, be readjusted upon receipt of current year’s tax bill; this provision will survive closing. 14. OCCUPANCY Seller warrants that there are no parties in occupancy other than the Seller, or as otherwise disclosed herein and the Property shall not be rented or occupied beyond closing. If Buyer agrees to accept occupancy of the Property before Closing, Buyer assumes all risk of loss to Property from date of its occupancy, shall be responsible and liable for maintenance from that date, and shall be deemed to have accepted Property in its existing condition as of the time of taking occupancy unless otherwise stated herein or in separate writing; provided, however, that this sentence shall apply only if Buyer has agreed in writing to accept occupancy of the Property before closing. 15. LEASES Seller warrants that there are no leases encumbering the Property and Seller will not enter into a lease for the Property during the duration of this Contract. [RE18-9216-061/222084/1] Page 5 of 11 Contract for Sale of Real Property by the City of Clearwater, FL June 2018 16. PROPERTY CONDITION Seller shall deliver the Property to Buyer at time of closing in its present "as is" condition, ordinary wear and tear excepted, and shall maintain the landscaping and grounds in a comparable condition to what presently exists. Seller makes no warranties other than is disclosed herein under Paragraph 21 (“Seller Warranties”) and marketability of title. Neither party is aware of any latent defects on the Property and will immediately notify the other party upon discovery thereof. Buyer’s covenant to purchase the Property is subject to its right of inspection as described in the succeeding paragraph. a. As Is With Right of Inspection: Buyer may, at Buyer’s expense within forty-five (45) days following the Effective Date hereof ("Inspection Period"), conduct inspections, tests, environmental and any other investigations of the Property Buyer deems necessary to determine suitability for Buyer's intended use. Accordingly, Buyer is permitted to, without limitation, hire a licensed engineer, contractor, zoning consultant, environmental engineer, and/or such other individuals or companies as are deemed appropriate by Buyer in its sole discretion to inspect all aspects of the property being purchased, including but not limited to land, structural, radon detection, lead paint, presence of mold, asbestos, appliances, and whether the Property is suitable for Buyer’s intended use. Upon Seller’s execution hereof, Seller shall grant reasonable access to the Property to Buyer, its agents, contractors and assigns for the purposes of conducting the inspections provided, however, that all such persons enter the Property and conduct the inspections and investigations at their own risk. For the purposes of the preceding sentence, risk assumed by Buyer shall survive termination of this Contract and closing and conveyance of the Property. Buyer shall not engage in any activity that could result in a mechanics lien being filed against the Property without Seller's prior written consent. Buyer shall have the right to terminate this Contract and return any deposit paid by Buyer if any condition or circumstance relating to the Property is not satisfactory for Buyer’s intended use or as otherwise determined in Buyer’s sole discretion, by Buyer providing written notice to Seller prior to expiration of the Inspection Period. If Buyer exercises its right to terminate this Contract within the Inspection Period, then it shall have no further obligations under this Contract except obligations expressly intended to survive termination of this Contract. In the alternative, at the Buyer’s sole discretion, if Seller offers to repair or otherwise remedy such conditions to Buyer satisfaction, Buyer may accept such offer; or Buyer, at its option, may elect to accept a credit at closing of the total estimated repair costs as determined by a licensed general contractor of Buyer's selection and expense. If Buyer terminates this contract, and this transaction does not close, Buyer agrees, at Buyer expense, to repair all damages to the Property resulting from the inspections and investigations and return the Property to its present condition. If Buyer does not elect to terminate this Contract within the Inspection Period, and the transaction contemplated under this Contract proceeds to Closing, then Buyer shall further have the right to have the Property re-inspected immediately before the Closing, provided that only issues raised by Buyer during the Inspection Period, and/or conditions that have changed on the Property since the expiration of the Inspection Period, may be raised upon re-inspection of the Property immediately before the Closing. [RE18-9216-061/222084/1] Page 6 of 11 Contract for Sale of Real Property by the City of Clearwater, FL June 2018 Buyer may also have the property appraised by a Florida licensed certified appraiser who is listed on the list of appraisers approved by Valley National Bank within forty five (45) days of Effective Date, and if the value determined to apply in such appraisal is less than the Purchase Price allocated to the transaction contemplated by the Contract, then Buyer may give written notice to Seller to terminate this Contract prior to the end of the Inspection Period, and Buyer shall have no further obligations under this Contract except obligations expressly intended to survive termination of this Contract. This Contract shall be contingent upon all due diligence deemed appropriate by Buyer, and Buyer shall have the right to cancel this Contract and be relieved from any and all liability relating thereto by providing notice to Seller of Buyer’s intent to cancel this Contract within the Inspection Period. 17. WALK-THROUGH INSPECTION At a time mutually agreeable between the parties, but not later than the day prior to closing, Buyer may conduct a final "walk-through" inspection of the Property to determine compliance with any Seller obligations and to insure that all Property is in and on the premises. In the event that that the condition of the Property has materially changed since the expiration of the Inspection Period, the Buyer may elect to terminate the Contract. 18. RISK OF LOSS Except as provided in Paragraph 14 of this Contract, Seller shall bear the risk of loss associated with the Property until the Closing. If the Property is damaged by fire or other casualty before closing, Buyer shall have the option of either taking the Property "as is", together with any insurance proceeds payable by virtue of such loss or damage, or of canceling this contract. 19. CLOSING PROCEDURE Unless otherwise agreed or stated herein, closing procedure shall be in accordance with the norms where the Property is located. Seller will deliver possession and occupancy of the Property to Buyer at closing. Seller will provide keys, remote controls, and any security access codes necessary to operate all locks, mailboxes, and security systems. At Closing, the parties shall execute all documents necessary to effectuate the transaction contemplated by this Contract. Buyer shall pay the Purchase Price (subject to adjustments and prorations as provided herein) to the escrow agent via wire transfer. The deed shall be recorded upon clearance of funds. Proceeds of sale shall be released to Seller upon execution of all documents by the parties and release thereof from escrow. 20. DEFAULT If this transaction contemplated by this Contract is not closed due to any default or failure on the part of the Seller, other than Seller being unable to make the title marketable after a diligent and good faith effort, Buyer may either (i) seek specific performance; or (ii) unilaterally cancel this Contract, receive a return of any deposits, and have no further obligation under the Contract, upon giving written notice to Seller. If this transaction is not closed due to any default or failure on the part of the Buyer for any reason other than Buyer’s permitted termination of this Contract during the Inspection Period or otherwise as specified under this Contract, Seller’s sole and absolute remedy shall be to receive [RE18-9216-061/222084/1] Page 7 of 11 Contract for Sale of Real Property by the City of Clearwater, FL June 2018 liquidated damages in the amount equal to $42,450, which is 3% of the Purchase Price (the “Liquidated Damages Amount”), and to unilaterally cancel this Contract upon giving written notice to Buyer. The Parties acknowledge that actual damages to Seller in the event of the default by Buyer are difficult to ascertain, and that the Liquidated Damages Amount is not a penalty and is an appropriate representation of the damages that might be suffered by Seller in the event of such a default. 21. SELLER WARRANTIES Seller warrants the following to be true and accurate and further agrees that as of closing the following will be true and accurate, with these representations to survive the closing: (a) Seller (i) has complete and full authority to execute the Contract and to convey to Buyer good and marketable fee simple title to the Property, in accordance with the Contract, which is free and clear of all liens, encumbrances and other exceptions to title except for the Permitted Exceptions, (ii) will execute and deliver such other documents, instruments and agreements, including, but not limited to, affidavits and certificates necessary to effectuate the transaction contemplated herein, and (iii) will take all such additional action necessary or appropriate to effect and facilitate the consummation of the sale and purchase transaction contemplated herein. (b) All assessments that are liens against the Property are shown in the official records of the taxing authorities in whose jurisdiction the Property is located; no improvements (site or area) have been constructed or installed by any public authority, the cost of which may be assessed in whole or in part against any part of the Property in the future; and Seller has not been notified of any possible future improvements that might create an assessment against any part of the Property. (c) Seller has not received notice of any violations of law, municipal or county ordinances, or other legal requirements with respect to the Property or with respect to the use, occupancy or construction thereon. (d) Seller will not further sell, lease, encumber, convey, assign or contract to sell, convey, assign, pledge, encumber or lease all or any part of the Property, nor restrict the use of all or any part of the Property, nor take or cause to be taken any action in conflict with the Contract at any time between the Effective Date and (i) Closing, or (ii) the earlier termination of the Contract pursuant to its terms. Seller additionally hereby represents and warrants that no leases, purchase contracts, rights of first refusal or similar agreements exist in connection with the Property which would in any way interfere with Buyer's ability to purchase the Property as provided herein, or which is in any way in contravention of the spirit and intent of the Contract. (e) There currently exists access to and from the Property to all street fronts and adjoining right of ways. (f) Neither the entering into of the Contract nor the consummation of the transaction contemplated hereby will constitute or result in a violation or breach by Seller of any judgment, order, writ, injunction or decree issued against or imposed upon it, or will result in a violation of any applicable law, order, rule or regulation of any governmental authority. There is no action, suit, proceeding or investigation pending which would become a cloud on the title to the Property or any portion thereof or which questions the validity or enforceability of the transaction contemplated by the Contract or any action taken pursuant hereto in any court or before or by any federal, district, county, or municipal [RE18-9216-061/222084/1] Page 8 of 11 Contract for Sale of Real Property by the City of Clearwater, FL June 2018 department, commission, board, bureau, agency or other governmental instrumentality. (g) Seller has no knowledge of, nor has Seller received any notice of, any actual or threatened action, litigation, or proceeding by any organization, person, individual or governmental agency (including governmental actions under condemnation authority or proceedings similar thereto) against the Property or Seller, nor has any such organization, person, individual or governmental agency communicated to Seller anything which Seller believes to be a threat of any such action, litigation or proceeding. Seller agrees to indemnify and hold harmless Buyer, its officers, shareholders, directors, agents, employees and contractors from any claims, liabilities or other actions which may arise as a result of the entering into the Contract by Buyer with Seller, including, but not limited to any actions or proceedings brought by any tenants of the Property. 22. RADON GAS NOTIFICATION In accordance with provisions of Section 404.056(8), Florida Statutes (2014), as amended, Buyer is hereby informed as follows: RADON GAS: Radon is a naturally occurring radioactive gas that, when it has accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to it over time. Levels of radon that exceed federal and state guidelines have been found in buildings in Florida. Additional information regarding radon and radon testing may be obtained from your county public health unit. 23. CONTRACT NOT RECORDABLE; PERSONS BOUND Neither this contract nor any notice of it shall be recorded in any public records. This contract shall bind and inure to the benefit of the parties and their successors in interest. Whenever the context permits, singular shall include plural and one gender shall include all. 24. NOTICE All notices will be in writing and provided for herein shall be deemed to have been duly given if and when deposited in the United States Mail, overnight courier, or personal delivery, properly stamped and addressed to the respective party to be notified, including the parties to this contact and the parties’ attorneys. 25. ASSIGNABILITY; PERSONS BOUND This contract is not assignable. The terms "Buyer", "Seller", and "Broker" (if any) may be singular or plural. This Contract is binding upon Buyer, Seller, and their heirs, personal representatives, successors and assigns (if assignment is permitted). 26. ATTORNEY FEES; COSTS In any litigation arising out of this contract, the prevailing party shall be entitled to recover reasonable attorney's fees, costs, and expenses. [RE18-9216-061/222084/1] Page 9 of 11 Contract for Sale of Real Property by the City of Clearwater, FL June 2018 27. CURE PERIOD Prior to any claim for default being made, a party will have an opportunity to cure any alleged default. If a party fails to comply with any provision of this Contract, the other party will deliver written notice to the non-complying party specifying the non-compliance. The non-complying party will have 7 days after delivery of such notice to cure the non-compliance. Notice and cure shall not apply to failure to close. 28. BROKER REPRESENTATION Neither Party hereto is represented by a Licensed Real Estate Broker upon the execution hereof. Should either Party choose to obtain the services of a License Real Estate Broker, the Party obtaining such services shall be responsible for any Broker fee or expense due to said Broker. 29. EFFECT OF PARTIAL INVALIDITY The invalidity of any provision of this contract will not and shall not be deemed to affect the validity of any other provision. In the event that any provision of this contract is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision. 30. GOVERNING LAW It is agreed by and between the parties hereto that this contract shall be governed by, construed, and enforced in accordance with the laws of the State of Florida. 31. COUNTERPARTS; FACSIMILE COPY This contract may be executed in two or more counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument. A facsimile copy of this contract, including any addendum, attachments and any written modifications hereof, and any initials or signature thereon shall be deemed an original. 32. ENTIRE AGREEMENT Upon execution by Seller and Buyer, this contract shall constitute the entire agreement between the parties, shall supersede any and all prior and contemporaneous written and oral promises, representations or conditions in respect thereto. All prior negotiations, agreements, memoranda and writings shall be merged herein. Any changes to be made in this agreement shall only be valid when expressed in writing, acknowledged by the parties and incorporated herein or attached hereto. The Remainder of this Page Intentionally Left Blank [RE18-9216-061/222084/1] Page 10 of 11 Contract for Sale of Real Property by the City of Clearwater, FL June 2018 EXECUTED this _____ day of ________________________, 2018 by Buyer. FLORIDA SPINE PROPERTIES, LLC By: ______________________________________ ______________________________________ Print Name/Title APPROVED BY SELLER & EFFECTIVE this _____ day of _________________________, 2018. THE CITY OF CLEARWATER, FLORIDA _____________________________ By: _____________________________ George N. Cretekos William B. Horne, II Mayor City Manager Approved as to form: Attest: _____________________________ ________________________________ Pamela Akin Rosemarie Call City Attorney City Clerk J:\F\Florida Spine Institute\2251 Drew Sale Documents\Sale East Library Contract.1o.docx :*cak*jmp*cjd*jmp 6/27/18 [RE18-9216-061/222084/1] Page 11 of 11 Contract for Sale of Real Property by the City of Clearwater, FL June 2018 EXHIBIT “A” Legal Description LIBRARY SITE: From the NW corner of the NW ¼ of the NW ¼ of Section 18, Township 29 South, Range 16 East, thence S 89° 22’ 51” E, along the centerline of Drew Street, 553.20 feet; thence S 00° 18’ 05” W, 50.0 feet to a point of beginning; thence S 89° 22’ 51” E, 220.00 feet; thence S 00° 18’ 05” W, 220.00 feet; thence N 89° 22’ 51” W, 220.00 feet; thence N 00° 18’ 05” E, 220.00 feet to the point of beginning. Containing 1.111 Acres 0.7± Acres From the NW corner of the NW ¼ of the NW ¼ of Section 18, Township 29 South, Range 16 East, Thence S 89° 22’ 51” East, along the centerline of Drew Street, 553.20 feet; Thence S 00° 18’ 05” West, 270.00 feet to a Point of Beginning; Thence S 89° 22’ 51” East, 220.00 feet; Thence S 00° 18’ 05” West, 138.60 feet; Thence N 89° 22’ 51” West, 220.00 feet; Thence N 00° 18’ 05” East, 138.60 feet to the Point of Beginning. Containing 0.700 Acres Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4791 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Finance Agenda Number: 7.4 SUBJECT/RECOMMENDATION: Approve settlement of workers’ compensation claim10000056, for payment of $75,000 inclusive of attorney fees and costs for Robert Orton with a general release of all claims and authorize the appropriate officials to execute same. (consent) SUMMARY: Mr. Orton (Claimant) retired effective 5/25/18 on a longevity pension at age 55. He was employed at the City for 22 years. He was hired as a City fleet mechanic where he worked until he was injured in May 2010. He eventually went on light duty in the Planning and Development Department until he retired. Due to his life expectancy, projected medical care and lost wages ranged from $344,000 to $456,000. The City has spent $60,959 in claims costs for approximately 8 years on this case and would incur approximately $10,000 in additional expenses to litigate any remaining issues. At mediation, the claimant and his attorney agreed to settle this claim for $75,000.00, inclusive of attorney fees and cost, contingent on City Council approval. Risk Management Division; the outside attorney for the City of Clearwater, Mark Hungate with Banker Lopez Gassler, P.A.; and the City’s Claims Committee recommend approval. Funding for the payment of this settlement is available in the budget for claims expense in the Central Insurance Fund. APPROPRIATION CODE AND AMOUNT: 590-7590-545800-519 $75,000.00 Page 1 City of Clearwater Printed on 7/19/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4798 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Finance Agenda Number: 7.5 SUBJECT/RECOMMENDATION: Authorize Contract Number 900382 with Smith Fence Company, Clearwater, FL, to provide fencing and related services, in an annual not-to-exceed amount of $500,000 for a five-year term, pursuant to Code of Ordinances Section 2.564(1)(d) Cooperative Contracts and authorize the appropriate officials to execute same. (consent) SUMMARY: A cooperative bid effort for fencing and related services was handled by Pinellas County Procurement and represented the projected requirements for eight agencies in the region, including Clearwater. Pinellas County Bid Number 178-0122-B was issued for a five-year term with a mix of firm cost plus markup pricing for Group 7 - Gate Operators. Unit pricing for Groups 1 through 6 - Steel Fencing and Fence Gates, Plastic Pipe and Fittings and Groups 8 through 11 - Repairs, Installation, Labor, are adjustable at twelve-month intervals by the Producer Price Index (PPI) and Consumer Price Index (CPI), respectively. Primary utilization of fencing services is by Parks and Recreation for temporary fencing associated with events and projects and permanent fencing around facilities such as tennis and basketball courts, and ballfields. Other departments utilize fencing services for repairs and project work. The estimated annual requirements for fencing services by departments are as follows: Ø Parks and Recreation - $250,000 Ø General Services - $50,000 Ø Public Utilities - $20,000 Ø Clearwater Gas System - $15,000 Ø Planning & Development - $10,000 Ø Engineering - $5,000 Ø Marine & Aviation - $5,000 Ø Police - $5,000 These amounts are subject to change based on projects and events throughout the year. The authorization includes $140,000 unallocated funds for flexibility with additional needs for any department(s) within the City, including capital projects in future years as well as emergency needs that may arise. APPROPRIATION CODE AND AMOUNT: Page 1 City of Clearwater Printed on 7/19/2018 File Number: ID#18-4798 Funds are available in Fiscal Year 17/18 departmental budgets in various operating and capital codes, and will be budgeted accordingly in future fiscal years. Page 2 City of Clearwater Printed on 7/19/2018 Cut along the outer border and affix this label to your sealed bid envelope to identify it as a “Sealed Bid”. Be sure to include the name of the company submitting the bid where requested. SEALED BID • DO NOT OPEN SEALED BID NO.: 178-0122-B(LN) BID TITLE: FENCING, GATE OPERATORS & HANDRAILS DUE DATE/TIME: APRIL 10, 2018 @ 3:00 P.M. SUBMIT BY: ___________________________ (Name of Company) DELIVER TO: PURCHASING DEPARTMENT Board of County Commissioners Annex Building –6th Floor 400 South Fort Harrison Avenue Clearwater, FL 33756 Please Note: From time to time, addenda may be issued to this bid. Any such addenda will be posted on the same Web site, www.pinellascounty.org/purchase, from which you obtained this bid. Before submitting your bid/proposal you should check our Web site to download any addenda that may have been issued. Please remember to sign and return Addenda Acknowledgement Form with completed bid package if applicable. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 1 of 40 SUBMIT TO: PINELLAS COUNTY BOARD OF COUNTY COMMISSIONERS 400 S. FT. HARRISON AVENUE ANNEX BUILDING – 6TH FLOOR CLEARWATER, FL 33756 INVITATION TO BID ISSUE DATE: March 16, 2018 BID SUBMITTALS RECEIVED AFTER SUBMITTAL DATE & TIME WILL NOT BE CONSIDERED TITLE: FENCING, GATE OPERATORS, AND HANDRAILS BID NUMBER: 178-0122-B(LN) SUBMITTAL DUE: April 10, 2018 @ 3:00 P.M. AND MAY NOT BE WITHDRAWN FOR 60 DAYS FROM DATE LISTED ABOVE. PRE-BID DATE & LOCATION: NOT APPLICABLE DEADLINE FOR WRITTEN QUESTIONS: March 30, 2018 BY 3:00 P.M. SUBMIT QUESTIONS TO: LUCY NOWACKI AT lnowacki@pinellascounty.org Phone: 727-464-3766 Fax: 727/464-3925 THE MISSION OF PINELLAS COUNTY Pinellas County Government is committed to progressive public policy, superior public service, courteous public contact, judicious exercise of authority and sound management of public resources to meet the needs and concerns of our citizens today and tomorrow. JOSEPH LAURO, CPPO/CPPB Director of Purchasing NOTE: BIDS ARE TO BE SUBMITTED IN DUPLICATE BIDDER MUST COMPLETE THE FOLLOWING BIDDERS ARE CAUTIONED THAT THE POLICY OF THE BOARD OF COUNTY COMMISSIONERS, PINELLAS COUNTY, IS TO ACCEPT THE LOWEST RESPONSIBLE BID RECEIVED MEETING SPECIFICATIONS. NO CHANGES REQUESTED BY A BIDDER DUE TO AN ERROR IN PRICING WILL BE CONSIDERED AFTER THE BID OPENING DATE AS ADVERTISED. BY SIGNING THIS PROPOSAL FORM BIDDERS ARE ATTESTING TO THEIR AWARENESS OF THIS POLICY AND ARE AGREEING TO ALL OTHER BID TERMS AND CONDITIONS, INCLUDING ALL INSURANCE REQUIREMENTS. PAYMENT TERMS: ____% ___DAYS, NET 45 (PER F.S. 218.73) *BID DEPOSIT, IF REQUIRED, IS ATTACHED IN THE AMOUNT OF $ _________ BIDDER (COMPANY NAME): __________________________________ D/B/A _____________________________________ MAILING ADDRESS: ______________________________________ CITY / STATE / ZIP ___________________________ COMPANY EMAIL ADDRESS: ______________________________ PHN: (__)__________ FAX: (__)__________ CONTACT NAME: _______________________ *REMIT TO NAME: ________________________________________ (As Shown On Company Invoice) _________________________________FEIN#__________________ Proper Corporate Identity is needed when you submit your bid, especially how your firm is registered with the Florida Division of Corporations. Please visit www.sunbiz.org for this information. It is essential to return a copy of your W-9 with your bid. Thank you. PRINT NAME: _______________________________ EMAIL ADDRESS: ___________________________ I HEREBY AGREE TO ABIDE BY ALL TERMS AND CONDITIONS OF THIS BID, INCLUDING INSURANCE REQUIREMENTS & CERTIFY I AM AUTHORIZED TO SIGN THIS BID FOR THE BIDDER. AUTHORIZED SIGNATURE: ____________________________ PRINT NAME/TITLE: ________________________________________ FORMS CHECKLIST COPY OF COMPANY INVOICE W-9 (TAXPAYER ID) SEE PAGES 28 - 35 SECTION F FOR BID PRICING SUMMARY THIS FORM MUST BE RETURNED WITH YOUR RESPONSE PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 2 of 40 SECTION A - GENERAL CONDITIONS 1. PREPARATION OF BID: Bid will be prepared in accordance with the following: (a) Our enclosed Bid Summary is to be used in submitting your bid. (b) All information required by the Bid Summary shall be furnished. The bidder should print or type his name and manually sign the schedule and each continuation sheet on which an entry is made. (c) Unit prices shall be shown and where there is an error in extension of price, the unit price shall govern. (d) Alternate bids will not be considered unless authorized by the Invitation to Bid. (e) Proposed delivery time must be shown and shall include Sundays and holidays. (f) The County is exempt from all state and federal sales, use, transportation and excise taxes. Taxes of any kind and character, payable on account of the work performed and materials furnished under the award, shall be paid by the bidder and deemed to have been included in the bid. The Laws of the State of Florida provide that sales and use taxes are payable by the bidder upon the tangible personal property incorporated in the work and such taxes shall be paid by the bidder and be deemed to have been included in the bid. (g) Bidders shall thoroughly examine the drawings, specifications, schedule, instructions and all other contract documents. (h) Bidders shall make all investigations necessary to thoroughly inform themselves regarding plant and facilities for delivery of material and equipment as required by the bid conditions. Plea of ignorance by the bidder of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the bidder to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements of the contract documents, will not be accepted as a basis for varying the requirements of the County or the compensation to the vendor. (i) Bidders are advised that all County Contracts are subject to all legal requirements provided for in the Purchasing Ordinance and/or State and Federal Statutes. 2. DESCRIPTION OF SUPPLIES: (a) Any manufacturer's names, trade names, brand name, or catalog numbers used in specifications are for the purpose of describing and establishing general quality levels. SUCH REFERENCES ARE NOT INTENDED TO BE RESTRICTIVE. Bids will be considered for all brands which meet the quality of the specifications listed for any items. (b) Bidders are required to state exactly what they intend to furnish, otherwise they shall be required to furnish the items as specified. (c) Bidders will submit, with their proposal, data necessary to evaluate and determine the quality of the item(s) they are bidding. 3. ALTERNATES: Unless otherwise provided in an Invitation to Bid or Request for Proposals, ALTERNATIVES may be included in the plans, specifications, and/or proposals. When included, the Bidder or Offerer shall indicate on the proposal the cost of said alternate and sum to be deducted or added to the Base Bid. Such alternates may or may not be accepted by the County. If approved, it is at the County’s discretion to accept said alternate(s) in any sequence or combination therein. 4. SUBMISSION OF BID: (a) Bids or proposals shall be submitted utilizing recycled paper copied on both sides’ wherever possible. Failure to comply could result in the bid or proposal being rejected. (b) Bid and changes thereto shall be enclosed in sealed envelopes addressed to the Purchasing Department, Pinellas County. The name and address of the bidder, the date and hour of the bid submittal and the material or service bid on shall be placed on the outside of the envelope. (c) Bid must be submitted on the forms furnished. Electronic/facsimile bids will not be considered. The County reserves the right to modify the Bid Proposal by electronic/facsimile notice. 5. REJECTION OF BID: (a) The County may reject a bid if: 1. The bidder misstates or conceals any material fact in the bid. 2. The bid does not strictly conform to the law or requirements of bid, including insurance requirements. 3. The bid is conditional, except that the bidder may qualify his bid for acceptance by the County on an "all or none" basis, or a "low item" basis. An "all or none" basis bid must include all items upon which the bid was invited. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN)Page 3 of 40 SECTION A - GENERAL CONDITIONS (b)The respective constitutional officer, county administrator on behalf of the board of county commissioners or within his/her delegated financial approval authority, or director of purchasing, within his/her delegated financial approval authority shall have the authority when the public interest will be served thereby to reject all bids or parts of bids at any stage of the procurement process through the award of a contract. (c)The County reserves the right to waive minor informalities or irregularities in any bid. 6.WITHDRAWAL OF BID: (a)Bid may not be withdrawn after the time set for the bid submittal for a period of time as specified. (b)Bid may be withdrawn prior to the time set for the bid submittal. Such request must be in writing. 7.LATE BID OR MODIFICATIONS: (a)Bid and modifications received after the time set for the bid submittal will not be considered. In addition, late bids will not be accepted, will be rejected and will be returned for any reason. The time clock stamp located in Pinellas County Purchasing Department shall be the official time stamp. This upholds the integrity of the bidding process.(b)Modifications in writing received prior to the time set for the bid submittal will be accepted. 8.PUBLIC REVIEW AT BID OPENING: Bids will be opened immediately after the bid submittal date and time (3:00 PM) by the Pinellas County Purchasing Department, 400 South Fort Harrison Avenue, Annex Building, 6th Floor, Clearwater, FL 33756. The public may attend the bid opening, but may not immediately review any bids submitted. The names of respondents and their bids amounts will be read aloud at the time of opening. Pursuant to Florida Statute, Section 119.071(1)(b)2, all bids submitted shall be subject to review as public records after 30 days from opening, or earlier if an intended decision is reached before the thirty day period expires. Unless a specific exemption exists, all documents submitted will be released pursuant to a valid public records request. All trade secrets claims shall be dispositively determined by a court of law prior to trade secret protection being granted. 9.BID TABULATION INQUIRIES: Inquiries relating to the results of this bid, prior to the official bid award by the Pinellas County Board of County Commissioners may be made by visiting the Pinellas County Purchasing Office. Tabulations will be posted on the Purchasing Website (www.pinellascounty.org/purchase/Current_Bids1.htm ) after 30 days to comply with Florida Statute 119.071(1)(b)2. 10.AWARD OF CONTRACT: (a)The contract will be awarded to the lowest responsive, responsible bidder whose bid, conforming to the Invitation to Bid, is most advantageous to Pinellas County, price and other factors considered. For Invitation to Bid for Sale of Real or Surplus Property, award will be made to the highest and most advantageous bid including price and other factors considered. (b)The County reserves the right to accept and award item by item, and/or by group, or in the aggregate, unless the bidder qualifies his bid by specified limitations. See Rejection of Bids. (c)If two or more bids received are for the same total amount or unit price, or in the case of proposals, the qualifications, quality and service are equal, the contract shall be awarded to the local bidder/proposer. A local firm is defined as a firm with headquarters in geographical Pinellas County. Headquarters shall mean the office location that serves as the administrative center and principal place of business. If two or more bids received are for the same total amount or unit price or in the case of proposals, the qualifications, quality and service are equal and no firms are deemed local, then the contract shall be awarded by drawing lots in public.(d)Prices quoted must be FOB Pinellas County with all transportation charges prepaid unless otherwise specified in the Invitation to Bid.(e)A written award of acceptance (Purchase Order), mailed or otherwise furnished to the successful bidder, shall result in a binding contract without further action by either party. 11.BIDS FROM RELATED PARTIES OR MULTIPLE BIDS RECEIVED FROM ONE VENDOR: Where two (2) or more related parties each submit a bid or proposal or multiple bids are received from one (1) vendor, for any contract, such bids or proposals shall be judged non-responsive. Related parties mean bidders or proposers or the principles thereof, which have a direct or indirect ownership interest in another bidder or proposer for the same contract or in which a parent company or the principles thereof of one (1) bidder or proposer have a direct or indirect ownership interest in another bidder or proposer for the same contract. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 4 of 40 SECTION A - GENERAL CONDITIONS 12. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS: The laws of the State of Florida apply to any purchase made under this Invitation to bid. Bidders shall comply with all local, state, and federal directives, orders and laws as applicable to this bid and subsequent contract(s) including but not limited to Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Equal Employment Opportunity (EEO), Minority Business Enterprise (MBE), and OSHA as applicable to this contract. 13. PROVISION FOR OTHER AGENCIES: Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies, departments, and municipalities the bid prices submitted in accordance with said bid terms and conditions therein, should any said governmental entity desire to buy under this proposal. Eligible Users shall mean all state of Florida agencies, the legislative and judicial branches, political subdivisions (counties, local district school boards, community colleges, municipalities, or other public agencies or authorities), which may desire to purchase under the terms and conditions of the contract. 14. COLLUSION: The bidder, by affixing his signature to this proposal, agrees to the following: "Bidder certifies that his bid is made without previous understanding, agreement, or connection with any person, firm or corporation making a bid for the same item(s) and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action". 15. CONTRACTOR LICENSE REQUIREMENT: All contractors performing construction and related work in Pinellas County must comply with our regulatory legislation, Chapter 75-489, Laws of Florida, as amended. Failure to have a competency license in a regulated trade will be cause for rejection of any bid and/or contract award. 16. MATERIAL SAFETY DATA SHEETS REQUIREMENTS: If any chemicals, materials, or products containing toxic substances, in accordance with OSHA Hazardous Communications Standards, are contained in the products purchased by the County as a result of this bid, the successful bidder shall provide a Material Safety Data Sheet at the time of each delivery. 17. RIGHT TO AUDIT: Pinellas County reserves the privilege of auditing a vendor's records as such records relate to purchases between Pinellas County and said vendor. Such audit privilege is provided for within the text of the Pinellas County Code §2- 176(j). Records should be maintained for five (5) years from the date of final payment. 18. PUBLIC ENTITY CRIME AND SCRUTINIZED COMPANIES: Contractor is directed to the Florida Public Entity Crime Act, Fla. Stat. 287.133, and Fla. Stat. 287.135 regarding Scrutinized Companies, and Contractor agrees that its bid and, if awarded, its performance of the agreement will comply with all applicable laws including those referenced herein. Contractor represents and certifies that Contractor is and will at all times remain eligible to bid for and perform the services subject to the requirements of these, and other applicable, laws. Contractor agrees that any contract awarded to Contractor will be subject to termination by the County if Contractor fails to comply or to maintain such compliance. 19. MULTIPLE COPIES: Unless otherwise specified, responses to an Invitation to Bid (ITB) or Request for Proposal (RFP) should be submitted in duplicate. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 5 of 40 SECTION A - GENERAL CONDITIONS 20. COUNTY INDEMNIFICATION: a) The first ten dollars ($10) of compensation received by the contractor pursuant to this contract represents specific consideration for the following indemnification: contractor shall indemnify, pay the cost of defense, including attorneys' fees, and hold harmless the County from all suits, actions or claims of any character brought on account of any injuries or damages received or sustained by any person, persons or property by or from the said contractor; or by, or in consequence of any neglect in safeguarding the work; or through the use of unacceptable materials in the construction of improvements; or by, or on account of any act or omission, neglect or misconduct of the said contractor; or by, or on account of, any claim or amounts recovered under the "Workers' Compensation Law" or of any other laws, by-laws, ordinance, order or decree, except only such injury or damage as shall have been occasioned by the sole negligence of the County. b) Unless specifically prohibited by Florida Law, the successful bidder(s) agrees to indemnify the County and hold it harmless from and against all claims, liability, loss, damage or expense, including counsel fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the goods and payment thereof by the County. c) The duty to defend under this Article is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the CONSULTANT, the COUNTY and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to the CONSULTANT. The CONSULTANT’S obligation to indemnify and defend under this Article will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the COUNTY or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 21. VARIANCE FROM STANDARD TERMS & CONDITIONS: All standard terms and conditions stated in Section A apply to this contract except as specifically stated in the subsequent sections of the document, which take precedence over Section A, and should be fully understood by bidders prior to submitting a bid on this requirement. 22. ADA REQUIREMENT FOR PUBLIC NOTICES: Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call 727/464-4062 (voice/tdd) fax 727/464-4157, not later than seven days prior to the proceeding. 23. "OR EQUAL" DETERMINATION: Where bidding other than specified, the determination of equivalency will be at the sole discretion of Pinellas County and its specialized person. 24. INSURANCE: Notice: The Contractor/Vendor must provide a certificate of insurance and endorsement in accordance with the insurance requirements listed below (Section C). Failure to provide the required insurance within a ten (10) day period following the determination or recommendation of lowest responsive, responsible bidder may result in the County to vacate the original determination or recommendation and proceed with recommendation to the second lowest, responsive, responsible bidder. 25. PROCUREMENT POLICY FOR RECYCLED MATERIALS: Pinellas County wishes to encourage its bidders to use recycled products in fulfilling contractual obligations to the County and that such a policy will serve as a model for other public entities and private sector companies. When awarding a purchase of $5,000 or less, or recommending a purchase in excess of $5,000 for products, materials, or services, the Director of Purchasing may allow a preference to a responsive bidder who certifies that their product or material contains the greatest percentage of postconsumer material. If they are bidding on paper products they must certify that their materials and/or products contain at least the content recommended by the EPA guidelines. On all bids over fifty thousand dollars ($50,000)) and formal quotes under fifty thousand dollars ($50,000), or as required by law, the Director of Purchasing shall require vendors to specify which products have recycled materials, what percentage or amount is postconsumer material, and to provide certification of the percentages of recycled materials used in the manufacture of goods and commodities procured by the County. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 6 of 40 SECTION A - GENERAL CONDITIONS Price preference is not the preferred practice the County wishes to employ in meeting the goals of this resolution. If a price preference is deemed to serve the best interest of the County and further supports the purchase of recycled materials, the Director of Purchasing will make a recommendation that a price preference be allowed up to an amount not to exceed 10% above the lowest complying bid received. DEFINITIONS: Recovered Materials: Materials that have recycling potential, can be recycled, and have been diverted or removed from the solid waste stream for sale, use or reuse, by separation, collection, or processing. Recycled Materials: Materials that contain recovered materials. This term may include internally generated scrap that is commonly used in industrial or manufacturing processes, waste or scrap purchased from another manufacturer and used in the same or a closely related product. Postconsumer Materials: Materials which have been used by a business or a consumer and have served their intended end use, and have been separated or diverted from the solid waste stream for the purpose of recycling, such as; newspaper, aluminum, glass containers, plastic containers, office paper, corrugated boxes, pallets or other items which can be used in the remanufacturing process. 26. ASBESTOS MATERIALS: The contractor shall perform all work in compliance with Federal, State and local laws, statutes, rules, regulations and ordinances, including but not limited to the Department of Environmental Protection (DEP)'s asbestos requirements, 40 CFR Part 61, Subpart M, and OSHA Section 29 CFR 1926.58. Additionally, the contractor shall be properly licensed and/or certified for asbestos removal as required under Federal, State and local laws, statutes, rules, regulations and ordinances. The County shall be responsible for filing all DEP notifications and furnish a copy of the DEP notification and approval for demolition to the successful contractor. The County will furnish a copy of the asbestos survey to the successful bidder. The contractor must keep this copy on site at all times during the actual demolition. 27. PAYMENT/INVOICES: SUPPLIER shall submit invoices for payment due as provided herein with such documentation as required by Pinellas County and all payments shall be made in accordance with the requirements of Section 218.70 et. seq, Florida Statutes, “The Local Government Prompt Payment Act.” Invoices shall be submitted to the address below unless instructed otherwise on the purchase order, or if no purchase order, by the ordering department: Finance Division Accounts Payable Pinellas County Board of County Commissioners P. O. Box 2438 Clearwater, FL 33757 Each invoice shall include, at a minimum, the Supplier’s name, contact information and the standard purchase order number. In order to expedite payment, it is recommended the Supplier also include the information shown in below. The County may dispute any payments invoiced by SUPPLIER in accordance with the County’s Dispute Resolution Process for Invoiced Payments, established in accordance with Section 218.76, Florida Statutes, and any such disputes shall be resolved in accordance with the County’s Dispute Resolution Process. INVOICE INFORMATION: Supplier Information Company name, mailing address, phone number, contact name and email address as provided on the PO Remit To Billing address to which you are requesting payment be sent Invoice Date Creation date of the invoice Invoice Number Company tracking number Shipping Address Address where goods and/or services were delivered Ordering Department Name of ordering department, including name and phone number of contact person PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 7 of 40 SECTION A - GENERAL CONDITIONS PO Number Standard purchase order number Ship Date Date the goods/services were sent/provided Quantity Quantity of goods or services billed Description Description of services or goods delivered Unit Price Unit price for the quantity of goods/services delivered Line Total Amount due by line item Invoice Total Sum of all of the line totals for the invoice Pinellas County offers a credit card payment process (ePayables) through Bank of America. Pinellas County does not charge vendors to participate in the program; however, there may be a charge by the company that processes your credit card transactions. For more information please visit Pinellas County purchasing website at www.pinellascounty.org/purchase. 28. TAXES: Payments to Pinellas County are subject to Florida taxes. 29. TERMINATION: (a) Pinellas County reserves the right to terminate this contract without cause by giving thirty (30) days prior notice to the contractor in writing of the intention to terminate or with cause if at any time the contractor fails to fulfill or abide by any of the terms or conditions specified. (b) Failure of the contractor to comply with any of the provisions of this contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of Pinellas County. (c) In the event sufficient budgeted funds are not available for a new fiscal period, the County shall notify the vendor of such occurrence and contract shall terminate on the last day of current fiscal period without penalty or expense to the County. (d) In addition to all other legal remedies available to Pinellas County, Pinellas County reserves the right to terminate and obtain from another source, any items/services which have not been delivered within the period of time stated in the proposal, or if no such time is stated, within a reasonable period of time from the date of order as determined by Pinellas County. 30. BIDDER CAPABILITY/REFERENCES: Prior to contract award, any bidder may be required to show that the company has the necessary facilities, equipment, ability and financial resources to perform the work specified in a satisfactory manner and within the time specified. In addition, the company must have experience in work of the same or similar nature, and can provide references which will satisfy the County. Bidders must furnish a reference list of at least four (4) customers for whom they have performed similar services (SEE SECTION D) 31. DELIVERY/CLAIMS: Prices quoted shall be F.O.B. Destination, FREIGHT INCLUDED and unloaded to location(s) within Pinellas County. Actual delivery address(es) shall be identified at time of order. Successful bidder(s) will be responsible for making any and all claims against carriers for missing or damaged items 32. MATERIAL QUALITY: All materials purchased and delivered against this contract will be of first quality and not damaged and/or factory seconds. Any materials damaged or not in first quality condition upon receipt will be exchanged within twenty-four (24) hours of notice to the Contractor at no charge to the County. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 8 of 40 SECTION A - GENERAL CONDITIONS 33. WRITTEN REQUESTS FOR INTERPRETATIONS/CLARIFICATIONS: No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this bid/proposal must be sent in writing (mail or fax) to the Purchasing Department and received by the date specified in the ITB. Responses to questions may be handled as an addendum if the response would provide clarification to requirements of the bid/proposal. All such addenda shall become part of the contract documents. The County will not be responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the contract. The Purchasing Department will be unable to respond to questions received after the specified time frame. 34. ASSIGNMENT/SUBCONTRACTING/CORPORATE ACQUISITIONS AND/OR MERGERS: The Contractor shall perform this contract. If a bidder intends to subcontract a portion of this work, the bidder must disclose that intent in the bid. No assignment or subcontracting shall be allowed without prior written consent of the County. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the County within thirty (30) business days of Contractor’s notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the County, shall include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action by the County awarding a bid to a bidder, which has disclosed its intent to assign or subcontract in its response to the ITB, without exception shall constitute approval for purposes of this Agreement. 35. EXCEPTIONS: Contractor is advised that if it wishes to take exception to any of the terms contained in this Bid or the attached service agreement it must identify the term and the exception in its response to the Bid. Failure to do so may lead County to declare any such term non-negotiable. Contractor’s desire to take exception to a non-negotiable term will not disqualify it from consideration for award. 36. NON-EXCLUSIVE CONTRACT: Award of this Contract shall impose no obligation on the County to utilize the vendor for all work of this type, which may develop during the contract period. This is not an exclusive contract. The County specifically reserves the right to concurrently contract with other companies for similar work if it deems such action to be in the County's best interest. In the case of multiple-term contracts, this provision shall apply separately to each term. 37. PUBLIC RECORDS/TRADE SECRETS: Pinellas County Government is subject to the Florida Public Records law (Chapter 119, Florida Statutes), and all documents, materials, and data submitted to any solicitation as part of the response are governed by the disclosure, exemption and confidentiality provisions relating to public records in Florida Statutes. Except for materials that are “trade secrets” or “confidential” as defined by applicable Florida law, ownership of all documents, materials, and data submitted in response to the solicitation shall belong exclusively to the County. To the extent that Proposer/Bidder/Quoter desires to maintain the confidentiality of materials that constitute trade secrets pursuant to Florida law, trade secret material submitted must be identified by some distinct method that the materials that constitute a trade secret, and Proposer/Bidder/Quoter shall provide an additional copy of the proposal/bid/quote that redacts all designated trade secrets. By submitting materials that are designated as trade secrets and signature of the Proposer/Bidder/Quoter Signature Page, Proposer/Bidder/Quoter acknowledges and agrees: (i) that after notice from the County that a public records request has been made for the materials designated as a trade secret, the Proposer/Bidder/Quoter shall be solely responsible for defending its determination that submitted material is a trade secret that is not subject to disclosure at its sole cost, which action shall be taken immediately, but no later than 10 calendar days from the date of notification or Proposer /Bidder/Quoter will be deemed to have waived the trade secret designation of the materials; (ii) that to the extent that the proposal/bid/quote with trade secret materials is evaluated, the County and it officials, employees, agents, and representatives in any way involved in processing, evaluating, negotiating contract terms, approving any contract based on the proposal/bid/quote, or engaging in any other activity relating to the competitive selection process are hereby granted full rights to access, view, consider, and discuss the materials designated as trade secrets through the final contract award; PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 9 of 40 SECTION A - GENERAL CONDITIONS (iii) to indemnify and hold the County, and its officials, employees, agents and representatives harmless from any actions, damages (including attorney’s fees and costs), or claims arising from or related to the designation of trade secrets by the Proposer/Bidder/Quoter, including actions or claims arising from the County’s non-disclosure of the trade secret materials. (iv) that information and data it manages as part of the services may be public record in accordance with Chapter 119, Florida Statues and Pinellas County public record policies. Proposer/Bidder/Quoter agrees prior to providing goods/services it will implement policies and procedures to maintain, produce, secure and retain public records in accordance with applicable laws, regulations, and County Policies, which are subject to approval by the County, including but limited to the Section 119.0701, Florida Statues. Notwithstanding any other provision in the solicitation, the classification as trade secret of the entire proposal/bid/quote document, line item and/or total proposal/bid/quote prices, the work, services, project, goods, and/or products to be provided by Proposer/Bidder/Quoter, or any information, data, or materials that may be part of or incorporated into a contract between the County and the Proposer/Bidder/Quoter is not acceptable to the County and will result in a determination that the proposal/bid/quote is nonresponsive; the classification as trade secret of any other portion of a proposal/bid/quote document may result in a determination that the proposal/bid/quote is nonresponsive. 38. LOBBYING: Lobbying shall be prohibited on all county competitive selection processes and purchasing contract awards pursuant to this division, including, but not limited to, requests for proposals, requests for quotations, requests for qualifications, bids or the award of purchasing contracts of any type. The purpose of this prohibition is to protect the integrity of the procurement process by shielding it from undue influences prior to the contract award, or the competitive selection process is otherwise concluded. However, nothing herein shall prohibit a prospective bidder/proposer/protestor from contacting the purchasing department or the county attorney's office to address situations such as clarification and/or pose questions related to the procurement process. Lobbying of evaluation committee members, county government employees, elected/appointed officials, or advisory board members regarding requests for proposals, requests for quotations, requests for qualifications, bids, or purchasing contracts, by the bidder/proposer, any member of the bidder's/proposer's staff, any agent or representative of the bidder/proposer, or any person employed by any legal entity affiliated with or representing a bidder/proposer/protestor, is strictly prohibited from the date of the advertisement, or on a date otherwise established by the board of county commissioners, until either an award is final, or the competitive selection process is otherwise concluded. Any lobbying activities in violation of this section by or on behalf of a bidder/proposer shall result in the disqualification or rejection of the proposal, quotation, statement of qualification, bid or contract. For purposes of this provision, lobbying shall mean influencing or attempting to influence action or non-action, and/or attempting to obtain the goodwill of persons specified herein relating to the selection, ranking, or contract award in connection with any request for proposal, request for quotation, request for qualification, bid or purchasing contract through direct or indirect oral or written communication. The final award of a purchasing contract shall be the effective date of the purchasing contract. Any evaluation committee member, county government employee, elected/appointed official, or advisory board member who has been lobbied shall immediately report the lobbying activity to the director of purchasing. 39. ADDITIONAL REQUIREMENTS: The County reserves the right to request additional goods or services relating to this Agreement from the Contractor. When approved by the County as an amendment to this Agreement and authorized in writing, the Contractor shall provide such additional requirements as may become necessary. 40. ADD/DELETE LOCATIONS SERVICES: The County reserves the right to unilaterally add or delete locations/services, either collectively or individually, at the County’s sole option, at any time after award has been made as may be deemed necessary or in the best interests of the County. In such case, the contractor(s) will be required to provide services to this contract in accordance with the terms, conditions, and specifications. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 10 of 40 SECTION A - GENERAL CONDITIONS 41. INTEGRITY OF BID DOCUMENTS Bidders shall use the original Bid Form(s) provided by the Purchasing Department and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to the Bid Form(s) if sufficient space is not available on the original form for the bidder to enter a complete response. Any modifications or alterations to the original bid documents by the bidder, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations a bidder wishes to propose must be clearly stated in the bidder’s proposal response and presented in the form of an addendum to the original bid documents. 42. PUBLIC EMERGENCIES: It is hereby made a part of this bid that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of God that Pinellas County shall require a “First Priority” for goods and services. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the County. Vendor/contractor agrees to rent/sell/lease all goods and services to the County or governmental entities on a “first priority” basis. The County expects to pay a fair and reasonable price for all products and services rendered or contracted in the event of a disaster, emergency, hurricane, tornado or other acts of God. 43. JOINT VENTURES: All Bidders intending to submit a bid as a Joint Venture are required to have filed proper documents with the Florida Department of State, the Division of Professions, Construction Industry Licensing Board and any other state or local licensing Agency prior to submitting the bid (see Section 489.119 Florida Statutes). Joint Venture Firms must provide an affidavit attesting to the formulation of a joint venture and provide either proof of incorporation as a joint venture or a copy of the formal joint venture Agreement between all joint venture parties, indicating their respective roles, responsibilities and levels of participation for the project. 44. CONFLICT OF INTEREST: a) The Bidder represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required hereunder. The Bidder further represents that no person having any such interest shall be employed by him/her during the agreement term and any extensions. In addition, the Bidder shall not offer gifts or gratuities to County Employees as County Employees are not permitted to accept gifts or gratuities. By signing this bid document, the Bidder acknowledges that no gifts or gratuities have been offered to County Employees or anyone else involved in this competitive invitation to bid process. b) The Bidder shall promptly notify the County’s representative, in writing, by certified mail, of all potential conflicts of interest for any prospective business association, interest, or other circumstance, which may influence or appear to influence the Contractor’s judgment or quality of services being provided hereunder. Such written notification shall identify the prospective business association, interest or circumstance, the nature of work that the Bidder may undertake and request an opinion of the County as to whether the association, interest or circumstance would, in the opinion of the County, constitute a conflict of interest if entered into by the Bidder. The County agrees to notify the Bidder of its opinion, by certified mail, within thirty days of receipt of notification by the Bidder. c) It is essential to government procurement that the process be open, equitable and ethical. To this end, if potential unethical practices including but not limited to collusion, receipt or solicitation of gifts and conflicts of interest (direct/indirect) etc. are observed or perceived, please report such activity to: Pinellas County Clerk of Circuit Court – Division of Inspector General Phone – (727) 45FRAUD (453-7283) Fax – 727-464-8386 PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 11 of 40 SECTION A - GENERAL CONDITIONS 45. PROTEST PROCEDURE: As per Section 2-162 of County Code (a) Bid/Proposal protests. Any prospective bidder or proposer, who is aggrieved by the contents of the bid or proposal package, or any bidder or proposer who is aggrieved in connection with the recommended award on a bid or proposal solicitation, may file a written protest to the director of purchasing as provided herein. This right to protest is strictly limited to those procurements of goods or services solicited through invitations to bid or requests for proposals, including solicitations pursuant to § 287.055, Florida Statutes, the “Consultants’ Competitive Negotiation Act.” No other actions or recommendations in connection with a solicitation can be protested, including: (i) requests for quotations or requests for qualifications; (ii) rejection of some, all or parts of bids or proposals; (iii) disqualification of bidders or proposers as non-responsive or non-responsible; or (iv) recommended awards less than the mandatory bid or proposal amount. Protests failing to comply with the provisions of this section 2-162 shall not be reviewed. (b) The purchasing department shall post the recommended award on the departmental website no less than five (5) full business days after the decision to recommend the award is made. (c) Requirements to Protest. (1) If the protest relates to the content of the bid/proposal package, a formal written protest must be filed no later than 5:00 p.m. on the fifth full business day after issuance of the bid/proposal package. (2) If the protest relates to the recommended award of a bid or proposal, a formal written protest must be filed no later than 5:00 p.m., on the fifth full business day after posting of the award recommendation. (3) The formal written protest shall identify the protesting party and the solicitation involved; include a statement of the grounds on which the protest is based; refer to the statutes, laws, ordinances or other legal authorities which the protesting party deems applicable to such grounds; and specifically request the relief to which the protesting party deems itself entitled by application of such authorities to such grounds. (4) A formal written protest is considered filed with the county when the purchasing department receives it. Accordingly, a protest is not timely filed unless it is received within the time specified above by the purchasing department. Failure to file a formal written protest within the time period specified shall constitute a waiver of the right to protest and result in relinquishment of all rights to protest by the bidder/proposer. (d) Rights of interested parties. Bidders or proposers, other than the protestor, which would be directly affected by the favorable resolution of a protest relating to a recommended award, shall have the right to provide written documentation related to the protested solicitation. Said interested parties shall be solely responsible for determining whether a protest has been filed. Any documentation submitted by an interested party must be filed with the director of purchasing no later than 5:00 p.m. on the fifth full business day after the purchasing department posts notification that a protest has been filed. Any interested party submitting documentation shall bear all costs, including legal representation, relating to the submission. (e) Sole remedy. These procedures shall be the sole remedy for challenging an award of bid. Bidder/proposers are prohibited from attempts to influence, persuade, or promote a bid protest through any other channels or means. Such attempts shall be cause for suspension in accordance with 2-161(b) of this article. (f) Lobbying. Protestors, and interested parties as defined subsection (d), and anyone acting on their behalf, are prohibited from attempts to influence, persuade, or promote a bid or proposal protest through any other channels or means, and contacting any Pinellas County official, employee, advisory board member, or representative to discuss any matter relating in any way to the solicitation being protested, other than the purchasing department’s or county attorney’s office employees. The prohibitions provided for herein shall begin with the filing of the protest and end upon the final disposition of the protest; provided however, at all times protestors shall be subject to the procurement lobbying prohibitions in section 2-189 of this code. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 12 of 40 SECTION A - GENERAL CONDITIONS Failure to adhere to the prohibitions herein shall result in the rejection of the protest without further consideration. (g) Time Limits. The time limits in which protests must be filed as specified herein may be altered by specific provisions in the Bid/Request for Proposal. (h) Authority to resolve. The Director of Purchasing shall resolve the protest in a in accordance with the documentation and applicable legal authorities and shall issue a written decision to the protestor no later than 5:00 p.m. on the tenth full business day after the filing thereof. (i) Review of Purchasing Director’s decision. (1) The protesting party may request a review of the Purchasing Director’s decision to the County Administrator by delivering written request for review of the decision to the Director of Purchasing by 5:00 p.m. on the fifth full business day after the date of the written decision. The written notice shall include any materials, statements, arguments which the bidder/proposer deems relevant to the issues raised in the request to review the decision of the Purchasing Director. (2) The county administrator shall issue a decision in writing stating the reason for the action with a copy furnished to the protesting party no later than 5:00 p.m., on the seventh full business day after receipt of the request for review. The decision shall be final and conclusive as to the county unless a party commences action in a court of competent jurisdiction. (j) Stay of Procurement During Protests. There shall be no stay of procurement during protests. 46. DISPUTE RESOLUTION FOR PINELLAS COUNTY BOARD OF COUNTY COMMISSIONERS IN MATTERS OF INVOICE PAYMENTS: Payment of invoices for work performed for Pinellas County Board of County Commissioners (County) is made, by standard, in arrears in accordance with Section 218.70, et. seq., Florida Statutes, the Local Government Prompt Payment Act. If a dispute should arise as a result of non-payment of a payment request or invoice the following Dispute Resolution process shall apply: A. Pinellas County shall notify a vendor in writing within ten (10) days after receipt of an improper invoice, that the invoice is improper. The notice should indicate what steps the vendor should undertake to correct the invoice and resubmit a proper invoice to the County. The steps taken by the vendor shall be that of initially contacting the requesting department to validate their invoice and receive a sign off from that entity that would indicate that the invoice in question is in keeping with the terms and conditions of the agreement. Once sign off is obtained, the vendor should then resubmit the invoice as a “Corrected Invoice” to the requesting department which will initiate the payment timeline. 1 Requesting department for this purpose is defined as the County department for whom the work is performed. 2 Proper invoice for this purpose is defined as an invoice submitted for work performed that meets prior agreed upon terms or conditions to the satisfaction of Pinellas County. B. Should a dispute result between the vendor and the County about payment of a payment request or an invoice then the vendor should submit their dissatisfaction in writing to the Requesting Department. Each Requesting Department shall assign a representative who shall act as a “Dispute Manager” to resolve the issue at departmental level. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 13 of 40 SECTION A - GENERAL CONDITIONS C. The Dispute Manager shall first initiate procedures to investigate the dispute and document the steps taken to resolve the issue in accordance with section 218.76 Florida Statutes. Such procedures shall be commenced no later than forty-five (45) days after the date on which the payment request or invoice was received by Pinellas County, and shall not extend beyond sixty (60) days after the date on which the payment request or invoice was received by Pinellas County. D. The Dispute Manager should investigate and ascertain that the work, for which the payment request or invoice has been submitted, was performed to Pinellas County’s satisfaction and duly accepted by the Proper Authority. Proper Authority for this purpose is defined as the Pinellas County representative who is designated as the approving authority for the work performed in the contractual document. The Dispute Manager shall perform the required investigation and arrive at a solution before or at the sixty (60) days timeframe for resolution of the dispute, per section 218.76, Florida Statutes. The County Administrator or his or her designee shall be the final arbiter in resolving the issue before it becomes a legal matter. The County Administrator or his or her designee will issue their decision in writing. E. Pinellas County Dispute Resolution Procedures shall not be subject to Chapter 120 of the Florida Statutes. The procedures shall also, per section 218.76, Florida Statutes, not be intended as an administrative proceeding which would prohibit a court from ruling again on any action resulting from the dispute. F. Should the dispute be resolved in the County’s favor interest charges begin to accrue fifteen (15) days after the final decision made by the County. Should the dispute be resolved in the vendor’s favor the County shall pay interest as of the original date the payment was due. G. For any legal action to recover any fees due because of the application of sections 218.70 et. seq., Florida Statutes, an award shall be made to cover court costs and reasonable attorney fees, including those fees incurred as a result of an appeal, to the prevailing party If it is found that the non-prevailing party held back any payment that was the reason for the dispute without having any reasonable lawful basis or fact to dispute the prevailing party’s claim to those amounts. 47. PUBLIC RECORDS – CONTRACTOR’S DUTY If the Contractor has questions regarding the application of Chapter 119, Florida Statutes, to the Contractor’s duty to provide public records relating to this contract, contact the Pinellas County Board of County Commissioners, Purchasing Department, Operations Manager custodian of public records at 727-464-3311, purchase@pinellascounty.org, Pinellas County Government, Purchasing Department, Operations Manager, 400 S. Ft. Harrison Ave, 6th Floor, Clearwater, FL 33756. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 14 of 40 SECTION B – SPECIAL CONDITIONS BID TITLE: FENCING, GATE OPERATORS, AND HANDRAILS (CO-OP) BID NUMBER: 178-0122-B(LN) IMPORTANT NOTICE: Changes have been made to the Insurance process. INSURANCE IS NOW DUE WITH BID SUBMITTAL. See SECTION C – Insurance Requirements. 1. INTENT - COOPERATIVE BID: This is a cooperative bid for the purpose of establishing a contract for labor, materials, and equipment for Fencing, Gate Operators, and Handrails to order on an as needed basis by, but not limited to, the following participants: City of Clearwater City of Dunedin City of Pinellas Park City of St. Petersburg City of Tarpon Springs Hillsborough County Aviation Authority Pinellas County School Board Pinellas County Board of County Commissioners Award shall be consistent among all of the above agency participants, but each entity shall make their own award. Each participating agency may execute its own contract with the successful bidder in accordance with its respective purchasing policies and procedures. Each participating agency will be responsible for issuing its own purchase order(s), and for order placement. 2. GRANT REQUIREMENTS: If grant funding is required, Contractor shall comply with the clauses as enumerated in Attachments A and B. In addition Attachment B shall be executed and returned with bid submittal. Bidder may be deemed non-responsive for non-compliance and failure to submit executed Attachment B. 3. QUANTITIES: Quantities stated are an estimate only and no guarantee is given or implied as to quantities that will be used during the contract period. Estimated quantities are based upon previous use and/or anticipated needs. 4. PRICING/PERIOD OF CONTRACT: Cost Plus Markup bid for Group 7 – Gate Operators, shall remain firm for the five (5) year contract period. Duration of the contract shall be for a period of five (5) years with unit prices adjustable at twelve (12) months after the date of award and thereafter annually for the life of the contract, for the twelve (12) months prior as follows: Producer Price Index Groups 1, 2, 4, 5, 6 – Steel Fencing and Fence Gates - Series Id: PCU3326183326187, Not Seasonally Adjusted Group 3 – Plastic pipe and pipe fitting manufacturing - Series Id: PCU326122326122, Not Seasonally Adjusted Consumer Price Index Group 8, 9, 10, 11 – All Urban Consumers – Series Id: CUUR000SA0, Not Seasonally Adjusted It is the vendor’s responsibility to request any pricing adjustment under this provision. For any adjustment to commence annually, the vendor’s request for adjustment shall be submitted four (4) months prior to contract anniversary date. The vendor adjustment request shall not be in excess of the relevant pricing index change. If no adjustment request is received from the vendor, the County will assume the vendor has agreed to continue without a pricing adjustment. Any adjustment request received after the annual contract anniversary date shall be considered. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 15 of 40 SECTION B – SPECIAL CONDITIONS 5. PURCHASES AT LOWER PRICING: If an item is found during the course of the contract, at a lower price than that awarded by the bid, then the bidder shall extend the lower pricing to the County or the County may purchase that item for the lower price from another provider. The County will provide proof that the lower price is offered by another provider. If the successful contractor(s) lowers their pricing during the term of the contract, the successful contractor(s) shall automatically furnish the lower price to the County without prompting. 6. PRE-COMMENCEMENT MEETING: Prior to start of any work, a pre-commencement conference will be held with the successful contractor. The meeting will require contractor and the county representative to review specific contract details and deliverable documents at this meeting to ensure the scope of work and work areas are understood. 7. WORKSITE SANITATION: At the end of each workday, the Contractor shall remove from the premises the daily accumulation of waste materials or rubbish caused by his operations. Safety hazards will be immediately corrected by the Contractor. The Contractor is also responsible for ensuring that any subcontractor hired by him or his subcontractors totally cleanup the worksite at the completion of work. If the Contractor fails to clean up at the completion of work, the County may do so and deduct the cost of such cleanup from the Contractor’s most current invoice. The Contractor will not be responsible for cleaning up debris left by County’s employees, the public utilizing other areas in the vicinity of the worksite, or left by other Contractors. 8. PERMITS, FEES, AND COSTS IMPOSED BY PINELLAS COUNTY TO BE OBTAINED BY AND/OR BORNE BY CONTRACTOR: The Contractor is responsible for determining and paying any fees that may be necessary to perform this contract and determining and acquiring any and all permits and licenses required by any Federal, State, or local government entity, agency, or board that may be necessary to perform this contract. The Contractor shall maintain any and all permits and licenses required to complete this contract. 9. SUBMISSION OF BIDS: Paper documents may be provided, but should be accompanied by an equivalent electronic PDF file. Provide one original and one copy on paper, plus two (2) compact discs (CD). The preferred method is PDF conversion from your source files (to minimize file size and maximize quality and accessibility) rather than scanning. Instructions for Providing Files in PDF Format to Pinellas County Government A. Why does Pinellas County Government want all the documents as PDF files? Answer- It’s much more efficient to go paperless, and PDF is a universal file format that fits perfectly into government workflow processes. B. How do I convert my files to PDF format? Answer- If you have a program such as Adobe Acrobat, creating a PDF of any file is a simple print function. Rather than printing to a traditional printer, the file converts to a PDF format copy of your original. Any program (such as Word, PowerPoint, Excel, etc.) can be converted this way by simply selecting the print command and choosing PDF as the printer. C. Should I scan everything and save as PDF? Answer- Not unless you are scanning with OCR (optical character recognition). Scanning will create unnecessarily large files because a scan is just a picture of a page rather than actual page text. Furthermore, the result of scanning is that your pages will not look nearly as “clean” or professional as simply using the print to PDF method from the program from which the file originates. Additionally, since scan pages are pictures of text, not really text, they may not be considered accessible* under Federal ADA guidelines (*unless the scans are OCR.) PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 16 of 40 SECTION C – INSURANCE REQUIREMENTS Notice: The Contractor/Vendor must provide a certificate of insurance and endorsement in accordance with the insurance requirements listed below (Section C) prior to recommendation for award. Failure to provide the required insurance within a ten (10) day period following the determination or recommendation of lowest responsive, responsible bidder may result in the County to vacate the original determination or recommendation and proceed with recommendation to the second lowest, responsive, responsible bidder. The Contracted vendor shall obtain and maintain, and require any sub-contractors to obtain and maintain, at all times during its performance of the Agreement, insurance of the types and in the amounts set forth. For projects with a Completed Operations exposure, Contractor shall maintain coverage and provide evidence of insurance for two (2) years beyond final acceptance. All insurance policies shall be from responsible companies duly authorized to do business in the State of Florida and have an AM Best rating of A- VIII or better. a) Bid submittals should include, the Bidder’s current Certificate(s) of Insurance in accordance with the insurance requirements listed below. If Bidder does not currently meet insurance requirements, bidder shall also include verification from their broker or agent that any required insurance not provided at that time of submittal will be in place within 10 days after award recommendation. b) Within 10 days of contract award and prior to commencement of work, Bidder shall email certificate that is compliant with the insurance requirements to InsuranceCerts@Pinellascounty.org. If certificate received with bid was a compliant certificate no further action may be necessary. It is imperative that bidder include the unique identifier, which will be supplied by the County’s Purchasing Department. The Certificate(s) of Insurance shall be signed by authorized representatives of the insurance companies shown on the Certificate(s). A copy of the endorsement(s) referenced in paragraph d) for Additional Insured shall be attached to the certificate(s) referenced in this paragraph. c) No work shall commence at any project site unless and until the required Certificate(s) of Insurance are received and approved by the County. Approval by the County of any Certificate(s) of Insurance does not constitute verification by the County that the insurance requirements have been satisfied or that the insurance policy shown on the Certificate(s) of Insurance is in compliance with the requirements of the Agreement. County reserves the right to require a certified copy of the entire insurance policy, including endorsement(s), at any time during the Bid and/or contract period. d) All policies providing liability coverage(s), other than professional liability and workers compensation policies, obtained by the Bidder and any subcontractors to meet the requirements of the Agreement shall be endorsed to include Pinellas County Board of County Commissioners as an Additional Insured. e) If any insurance provided pursuant to the Agreement expires prior to the completion of the Work, renewal Certificate(s) of Insurance and endorsement(s) shall be furnished by the Bidder to the County at least thirty (30) days prior to the expiration date. (1) Bidder shall also notify County within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, nonrenewal or adverse material change in coverage received by said Bidder from its insurer. Notice shall be given by certified mail to: Pinellas County Risk Management 400 South Fort Harrison Ave Clearwater FL 33756; be sure to include your organization’s unique identifier, which will be provided upon notice of award. Nothing contained herein shall absolve Bidder of this requirement to provide notice. (2) Should the Bidder, at any time, not maintain the insurance coverages required herein, the County may terminate the Agreement, or at its sole discretion may purchase such coverages necessary for the protection of the County and charge the Bidder for such purchase or offset the cost against amounts due to bidder for services completed. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverages purchased or the insurance company or companies used. The decision of the County to purchase such insurance shall in no way be construed to be a waiver of any of its rights under the Agreement. f) The County reserves the right, but not the duty, to review and request a copy of the Contractor’s most recent annual report or audited financial statement when a self-insured retention (SIR) or deductible exceeds $50,000. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 17 of 40 SECTION C – INSURANCE REQUIREMENTS g) If subcontracting is allowed under this Bid, the Prime Bidder shall obtain and maintain, at all times during its performance of the Agreement, insurance of the types and in the amounts set forth; and require any subcontractors to obtain and maintain, at all times during its performance of the Agreement, insurance limits as it may apply to the portion of the Work performed by the subcontractor; but in no event will the insurance limits be less than $500,000 for Workers’ Compensation/Employers’ Liability, and $1,000,000 for General Liability and Auto Liability if required below. (1) All subcontracts between Bidder and its subcontractors shall be in writing and are subject to the County’s prior written approval. Further, all subcontracts shall (1) require each subcontractor to be bound to Bidder to the same extent Bidder is bound to the County by the terms of the Contract Documents, as those terms may apply to the portion of the Work to be performed by the subcontractor; (2) provide for the assignment of the subcontracts from Bidder to the County at the election of Owner upon termination of the Contract; (3) provide that County will be an additional indemnified party of the subcontract; (4) provide that the County will be an additional insured on all insurance policies required to be provided by the subcontractor except workers compensation and professional liability; (5) provide waiver of subrogation in favor of the County and other insurance terms and/or conditions as outlined below; (6) assign all warranties directly to the County; and (7) identify the County as an intended third- party beneficiary of the subcontract. Bidder shall make available to each proposed subcontractor, prior to the execution of the subcontract, copies of the Contract Documents to which the subcontractor will be bound by this Section C and identify to the subcontractor any terms and conditions of the proposed subcontract which may be at variance with the Contract Documents. h) Each insurance policy and/or certificate shall include the following terms and/or conditions: (1) The Named Insured on the Certificate of Insurance and insurance policy must match the entity’s name that responded to the solicitation and/or is signing the agreement with the County. If Bidder is a Joint Venture per Section A. titled Joint Venture of this Bid, Certificate of Insurance and Named Insured must show Joint Venture Legal Entity name and the Joint Venture must comply with the requirements of Section C with regard to limits, terms and conditions, including completed operations coverage. (2) Companies issuing the insurance policy, or policies, shall have no recourse against County for payment of premiums or assessments for any deductibles which all are at the sole responsibility and risk of Contractor. (3) The term "County" or "Pinellas County" shall include all Authorities, Boards, Bureaus, Commissions, Divisions, Departments and Constitutional offices of County and individual members, employees thereof in their official capacities, and/or while acting on behalf of Pinellas County. (4) The policy clause "Other Insurance" shall not apply to any insurance coverage currently held by County or any such future coverage, or to County's Self-Insured Retentions of whatever nature. (5) All policies shall be written on a primary, non-contributory basis. (6) Any Certificate(s) of Insurance evidencing coverage provided by a leasing company for either workers compensation or commercial general liability shall have a list of covered employees certified by the leasing company attached to the Certificate(s) of Insurance. The County shall have the right, but not the obligation to determine that the Bidder is only using employees named on such list to perform work for the County. Should employees not named be utilized by Bidder, the County, at its option may stop work without penalty to the County until proof of coverage or removal of the employee by the contractor occurs, or alternatively find the Bidder to be in default and take such other protective measures as necessary. (7) Insurance policies, other than Professional Liability, shall include waivers of subrogation in favor of Pinellas County from both the Bidder and subcontractor(s). PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 18 of 40 SECTION C – INSURANCE REQUIREMENTS i) The minimum insurance requirements and limits for this Agreement, which shall remain in effect throughout its duration and for two (2) years beyond final acceptance for projects with a Completed Operations exposure, are as follows: (1) Workers’ Compensation Insurance Limit Florida Statutory Employers’ Liability Limits Per Employee Per Employee Disease Policy Limit Disease $ 500,000 $ 500,000 $ 500,000 (2) Commercial General Liability Insurance including, but not limited to, Independent Contractor, Contractual Liability Premises/Operations, Products/Completed Operations, and Personal Injury. Limits Combined Single Limit Per Occurrence Products/Completed Operations Aggregate Personal Injury and Advertising Injury General Aggregate $ 1,000,000 $ 2,000,000 $ 1,000,000 $ 2,000,000 (3) Business Automobile or Trucker’s/Garage Liability Insurance covering owned, hired, and non-owned vehicles. If the Bidder does not own any vehicles, then evidence of Hired and Non-owned coverage is sufficient. Coverage shall be on an "occurrence" basis, such insurance to include coverage for loading and unloading hazards, unless Bidder can show that this coverage exists under the Commercial General Liability policy. Limit Combined Single Limit Per Accident $ 1,000,000 (4) Excess or Umbrella Liability Insurance excess of the primary coverage required, in paragraphs (1), (2), and (3) above: Limits Each Occurrence General Aggregate $ 1,000,000 $ 1,000,000 (5) Property Insurance Bidder will be responsible for all damage to its own property, equipment and/or materials. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 19 of 40 SECTION C – INSURANCE REQUIREMENTS (6) Pollution Legal/Environmental Legal Liability Insurance for pollution losses arising from all services performed to comply with this contract. Coverage shall apply to sudden and gradual pollution conditions including the discharge, dispersal, release or escape of smoke, vapors, soot, fumes, acids, alkalis, toxic chemicals, liquids or gases, waste materials or other irritants, contaminants or pollutants into or upon land, the atmosphere or any watercourse or body of water, which results in Bodily Injury or Property Damage. If policy is written on a Claims Made form, a retroactive date is required, and coverage must be maintained for 3 years after completion of contract or “tail coverage must be purchased. Coverage should include and be for the at least the minimum limits listed below: 1) Bodily injury, sickness, disease, mental anguish or shock sustained by any person, including death; property damage including physical injury to or destruction of tangible property including the resulting loss of use thereof, clean-up costs, and the loss of use of tangible property that has not been physically injured or destroyed; 2) Defense including costs, charges and expenses incurred in the investigation, adjustment or defense of claims for such compensation damages. 3) Cost of Cleanup/Remediation. Limits Per Claim or Occurrence General Aggregate $ 1,000,000 $ 1,000,000 For acceptance of Pollution Legal/Environmental Legal Liability coverage included within another policy coverage required herein, a statement notifying the certificate holder must be included on the certificate of insurance and the total amount of said coverage per occurrence must be greater than or equal to the amount of Pollution Legal/Environmental Legal Liability and other coverage combined. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 20 of 40 SECTION D – VENDOR REFERENCES THE FOLLOWING INFORMATION IS REQUIRED IN ORDER THAT YOUR BID MAY BE REVIEWED AND PROPERLY EVALUATED. COMPANY NAME: ____________________________________________________________________________ LENGTH OF TIME COMPANY HAS BEEN IN BUSINESS: _____________________________________________ BUSINESS ADDRESS: _________________________________________________________________________ HOW LONG IN PRESENT LOCATION: ____________________________________________________________ TELEPHONE NUMBER: ____________________________ FAX NUMBER: ______________________________ TOTAL NUMBER OF CURRENT EMPLOYEES: ________ FULL TIME _________ PART TIME NUMBER OF EMPLOYEES YOU PLAN TO USE TO SERVICE THIS CONTRACT: __________ All references will be contacted by a County Designee via email, fax, mail or phone call to obtain answers to questions, as applicable before an evaluation decision is made. LOCAL COMMERCIAL AND/OR GOVERNMENTAL REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED SIMILAR CONTRACT SERVICES FOR: 1. 2. COMPANY: ____________________________________ COMPANY: ____________________________________ ADDRESS: _____________________________________ ADDRESS: _____________________________________ TELEPHONE/FAX: _______________________________ TELEPHONE/FAX: _______________________________ CONTACT: _____________________________________ CONTACT: _____________________________________ CONTACT MAIL;________________________________ CONTACT MAIL:________________________________ COMPANY EMAIL ADDRESS: _____________________ COMPANY EMAIL ADDRESS: _____________________ 3. 4. COMPANY: ____________________________________ COMPANY: ____________________________________ ADDRESS: _____________________________________ ADDRESS: _____________________________________ TELEPHONE/FAX: _______________________________ TELEPHONE/FAX: _______________________________ CONTACT: _____________________________________ CONTACT: _____________________________________ CONTACT EMAIL:_______________________________ CONTACT EMAIL:_______________________________ COMPANY EMAIL ADDRESS: _____________________ COMPANY EMAIL ADDRESS: _____________________ PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 21 of 40 SECTION E – SPECIFICATIONS BID TITLE: FENCING, GATE OPERATORS, AND HANDRAILS BID NUMBER: 178-0122-B(LN) A. OBJECTIVE - To award a contract to provide security and safety materials and services for County owned and maintained properties; requirements include Cooperative participants. B. REQUIREMENTS – 1. Job Quotes - Contractor will provide the requesting department, prior to beginning work, with a quote that includes labor and materials to be used, as well as start date and completion time frame. Quote must be approved by the department and a purchase order issued prior to initiation of work. All quotes shall be provided within five (5) days from the date of request at no charge. 2. Two (2) Man Crew with Tools – All-inclusive rate billed at hourly unit price for: a. Group 9 – Installation, removal, repair, and replacement of fencing b. Group 11 – Additional Clearing per Hour – Bush Hog – Provide all labor and equipment (commercial grade) to excavate debris and vegetation within the work limits as directed by the County. Removal of vegetation does not include roots and rhizomes. This work includes removal of all trees that are less than 4” and located within the work area. 3. Repairs: a. Repairs must be completed within two (2) weeks of receipt of standard purchase order or as otherwise scheduled by the County. b. Contractor shall respond to the department’s request by visiting the site within 48 hours of notification. Job quote to be provided as per Section E., Requirements – Job Quotes. Emergency requests for temporary fencing for security purposes shall be responded to within 24 hours with work completed within work completed in 48 hours. c. All work shall be completed within five (5) working days or less upon issuance of a standard purchase order. 4. Warranty - Standard manufacturer’s warranty shall be in effect for all materials incorporated into the work of this contract. Services/Work will be guaranteed for eighteen (18) months, after the date of completion of work order. C. SCOPE OF WORK – The Contractor shall provide all materials, tools, labor, supervision, quality control, vehicles, equipment, disposal fees, management and transportation necessary to perform this contract. All costs shall be factored into the individual line item unit price, measurable per the unit defined in the bid summary pages. 1. Installation: Installation of fence shall be in accordance with ASTM F 567, and with the following: a. Post spacing shall be spaced a maximum of 10'0"o.c. Terminal spans may be less, to a minimum of 7'0" in order to adjust line spans to even footage. b. Post foundations (footings) shall be: i. A minimum of 24” deep plus 3 inches for each increase in fabric height above 4 feet. ii. The diameter of the post foundation shall be four (4) times the post diameter. iii. If set into solid rock or concrete, the depth of the post hole shall be three (3) times the diameter of the post and the hole diameter shall be ½ inch greater than the diameter of the post. iv. Gate post foundations shall be in accordance with ASTM F 567, Table 2. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 22 of 40 SECTION E – SPECIFICATIONS 2. Bracing - Horizontal brace rails shall be provided on each terminal, corner and gate post and shall extend from these posts to the first adjacent line post. Diagonal brace (truss) rods shall extend back to the terminal, corner, or gate post and shall be furnished with a tightener or turnbuckle. i. No brace is required for fabric heights 6 feet or less where a top rail is used. ii. On all fabric heights greater than 6 feet, a brace rail is required, even if a top rail is used: (1) When a top rail is used, attach the brace at the halfway point above grade. (2) When a top rail is not used, attach the brace at the two-thirds point above grade. (3) Pull posts shall be used as breaks in vertical grades of 15” and at approximately 330 foot centers except that this maximum may be reduced on curves where the degree of curvature is greater than 3°. Pull posts shall be braced in both directions. D. MATERIALS: All materials shall be as described and conform to the specifications referenced below: 1. Referenced Specifications – American Society for Testing and Measurements (ASTM): A 121 – Metallic Coated Steel Barbed Wire A.392 – Zinc – Coated Steel Chain Link Fence Fabric A 491 – Aluminum-Coated Steel Chain Link Fence Fabric A 824 – Metallic Coated Steel Mar celled Tension Wire for use with Chain Link Fence. F 567 – Installation of Chain Link Fence F 626 – Fence Fittings F 668 – Polyvinyl Chloride (PVC) and other Organic Polymer Coated Steel Chain Link Fence Fabric F 900 – Industrial and Commercial Swing Gates F 934 – Standard Colors for Polymer – Coated Chain Link Fence Materials F 1043 – Strength and Protective Coatings on Metal Industrial Chain Link Fence Framework F 1083 – Pipe, Steel, Hot-Dipped Zinc-coated (Galvanized) Welded, for Fence Structures F 1664 – Polyvinyl Chloride (PVC) and other Organic Polymer Coated Steel Tension Wire used with Chain Link Fence F 1665 – Polyvinyl Chloride (PVC) and other Organic Polymer Coated Steel Barbed Wire used with Chain Link Fence F 1910 – Long Barbed Tape Obstacles 2. Chain Link Fence Fabric - a. Galvanized chain link fence fabric shall be zinc-coated steel conforming to the requirements of American Society for Testing and Materials (ASTM) A 392. (1) The coated wire diameter shall be 9 gage (0.148” ± 0.005”). (2) The mesh size of the woven fabric shall be 2” ± 1/8”. (3) The fabric height shall be from 4 feet to 12 feet, in one foot increments, as indicated. (4) The zinc coating weight shall be Class 1, not less than 1.2 oz. /ft. of uncoated wire surface. (5) Fabric shall be supplied in rolls of not less than 50 ft. allowable variance –6”. b. Polyvinyl Chloride (PVC) coated steel chain link fence fabric shall conform to the requirements of ASTM F 668. (1) The core wire diameter shall be 9 gage (0.148” ± 0.005”). (2) The PVC coating shall be Class 2a, extruded and adhered. (3) The fabric height shall be from 4 feet to 12 ft., in one foot (ft.) increments, as indicated. i. The PVC color shall be as indicated and conform to ASTM F 934. ii. Fabric shall be supplied in rolls of not less than 25 ft. allowable variance –3”. c. Fabric heights greater than 12 ft. shall be woven from pre-coated strand with the following finishes: (1) PVC coated steel in accordance with ASTM F 668. (2) Aluminum coated steel in accordance with ASTM F 491. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 23 of 40 SECTION E – SPECIFICATIONS 3. Framework - a. Framework shall be round tubular pipe in either of the following types: (1) Type I-schedule 40 pipe conforming to the requirements of ASTM specifications F1083 and F1043 Group I- A, Type A, coating internal and external, minimum average zinc coating weight 1.8 oz./ft of surface. (2) Type II- high strength pipe conforming to the requirements of ASTM specification F1043, Group I-C, heavy Industrial, Type B or D internal coating. Type B external coating. (3) Framework for PVC coated chain link systems shall be either Type I, with supplemental PVC coating in accordance with ASTM 1043, or Type II, with supplemental polyester powder coating in accordance with ASTM F1043. Color shall be in accordance with ASTM F934. (4) Allowable variance for outside diameter (o.d.) wall thickness, and weight per foot shall be as required by ASTM specifications F1043 and F1083. b. Framework shall be of the following dimensions for the corresponding fence height and use: TABLE 1 - FRAMEWORK REQUIREMENTS Fence Height Ft. Description NPS sizes o.d. inches Minimum Length of Post Type I Type II Wall Inches Weight lb./ft. Wall in inches Weight lb./ft. 4 End, corner, or pull post Line post Rail (if required) 2 1-1/2 1-1/4 2.375 1.900 1.660 6’6” 6’ 0.154 0.145 0.140 3.85 2.72 2.27 0.130 0.120 0.110 3.12 2.28 1.84 5 End, corner or pull post Line Post 2 1-1/2 1-1/4 2.375 1.900 1.660 7’9” 7’3” 0.154 0.145 0.140 3.65 2.72 2.27 0.130 0.120 0.110 3.12 2.28 1.84 6 End, corner, or pull post Line post Rail (if required) 2 1-1/2 1-1/4 2.375 1.900 1.660 9’ 8’6” 0.154 0.145 0.140 3.65 2.72 2.27 0.130 0.120 0.110 3.12 2.28 1.84 7 End, corner or pull post Line post Rail (if required) 2 1/2 2 1 1/4 2.875 2.375 1.660 10’3” 9’9” 0.203 0.154 0.140 5.79 3.65 2.27 0.160 0.130 0.110 4.64 3.12 1.84 8 End, corner or pull post Line post Rail (if required) 2 1/2 2 1 1/4 2.875 2.375 1.660 11’6” 11’ 0.203 0.154 0.140 5.79 3.65 2.27 0.160 0.130 0.110 4.64 3.12 1.84 9 End, corner or pull post Line post Rail (if required) 2 1/2 2 1 1/4 2.875 2.375 1.660 12’9” 12’3” 0.203 0.154 0.140 5.79 3.65 2.27 0.160 0.130 0.110 4.64 3.12 1.84 10 End, corner or pull post Line post Rail (if required) 2 1/2 2 1 1/4 2.875 2.375 1.660 14’ 13’6” 0.203 0.154 0.140 5.79 3.65 2.27 0.160 0.130 0.110 4.64 3.12 1.84 11 End, corner or pull post Line post Rail (if required) 2 1/2 2 1 1/4 2.875 2.375 1.660 15’3” 14’9” 0.203 0.154 0.140 5.79 3.65 2.27 0.160 0.130 0.110 4.64 3.12 1.84 12 End, corner or pull post Line post Rail (if required) 2 1/2 2 1 1/4 2.875 2.375 1.660 16’6” 16’ 0.203 0.154 0.140 5.79 3.65 2.27 0.160 0.130 0.110 4.64 3.12 1.84 PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 24 of 40 SECTION E – SPECIFICATIONS 3. Gates - a. Swing-gate frames shall be fabricated in accordance with ASTM specification F900 using either Type I or Type II round tubular pipe. For fabric heights 6 foot (ft.) or less-fabricate frames using NPS 1-1/4” (1.660” o.d.) Pipe. (1) For fabric height over 6 ft.-fabricate frames using NPS 1-1/2” (1.900” o.d.) pipe. (2) Interior bracing, if required, shall be NPS 1-1/4 (1.660” o.d.) pipe. (a) Horizontal bracing is required for frames 5 ft. or higher. (b) Vertical bracing required for frames 12’ and wider. Vertical braces shall have a maximum spacing of 8 ft. b. Fabric cover – the fabric used to cover the fence frame shall be the same type and quality as that used on the adjacent fence. c. Gates with barbed wire shall have vertical frames to accept three strands of barbed wire. d. Gates posts shall be either Type I or Type II round tubular pipe in the following sizes for single swing gates or one leaf of double gates. (1) Length of gate posts shall be as for end, corner or pull posts, in Table 1, for the height of fence fabric. TABLE 2: GATE POST SIZES Gate Fabric Height, ft. Gate Leaf Width, ft. Type 1 or Type II NPS Size o.d. inches 6 ft. or less Up to and including 4 ft. Over 4 ft. to 10 ft. Over 10 ft. to 18 ft. 2 2 ½ 4 2.375 2.875 4.00 Over 6 ft. Up to and including 6 ft. Over 6 ft. to 12 ft. 2 ½ 4 2.875 4.000 Over 6 ft. (Type I pipe only) Over 12 ft. to 18 ft. Over 18 ft. to 24 ft. 6 8 6.875 8.875 4. Braces – corner, end (terminal) gate and pull posts for chain link fence shall be braced with a brace assembly consisting of: a. NPS 1-1/4 (1.660” o.d.) pipe brace rail and b. 3/8” truss rod with tightener, and c. Other miscellaneous fittings to complete the installation. 5. Tension Wire- a. Metallic coated tension wire (1) Tension wire, top and/or bottom, if required, shall be 7 gauge steel wire. (2) Tension wire shall conform to ASTM A824, Type II, zinc coated, Class 2. b. PVC coated tension wire (1) Tension wire, top and/or bottom, if required, shall conform to ASTM F 1664. (2) The PVC coating class shall be Class 2a or 2b. (3) The metallic coated core wire shall be either 9 ga (Class 2a coated) or 7 ga (Class 2b coated). PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 25 of 40 SECTION E – SPECIFICATIONS 6. Barbed Wire - a. Metallic coated barbed wire. (1) Metallic coated barbed wire shall conform to ASTM A 121, Design Number 12-4-5-14R (12 ½ galvanized (gal) x 4 point barbs x 5 inch spacing, 14 gage round barbs). (2) Coating shall be Type Z (zinc coated), Class 3. b. PVC coated barbed wire (1) PVC coated barbed wire shall conform to ASTM F 1665. Type I (Standard). (2) The PVC coating class shall be Class 2a or Class 2b. (3) The metallic coated core wire shall be 14 gage (0.080”) and shall be zinc coated, and shall have a zinc coating weight not less than 0.25 oz. /2ft. 7. Barbed Tape – a. Barbed tape shall be either 24” or 30 “single coil concertina. b. Barbed tape shall have stainless steel barbs and core wire. c. Barbed tape shall conform to the requirements of ASTM F 1910. d. The diameter of the barbed tape obstacle in packaged condition shall be [18”, 24”, 24/30” (double coil), 30”, 36” 40” or 60”]. +/-2”. e. The tape shall be fabricated from 0.025” [AISI 430 series stainless steel with a minimum Rockwell hardness of (30N) 37]. f. Each loop shall contain barb clusters spaced 4” on center, and each barb cluster shall have 4 needle-sharp barbs with an average barb length of 1.2” as measured from the center of the cluster. g. Barbs [shall/shall not] be alternately offset from the tape centerline 0.15” to 0.45”. h. The tape shall be permanently cold clenched a minimum of 230 around a 0.098” diameter [AISI 304 spring quality austenitic stainless steel core wire] having a minimum tensile strength of [180,000] psi. i. The finished reinforced barbed tape shall have two continuous cut-resistant strengthening flanges, which shall be cut away at each barb root to permit maximum barb penetration. j. Each roll will consist of [0, 31, 33, 51, 81, or 101] loops with adjacent loops clipped at [0, 3, 5, 7, or 8] equally spaced locations around the circumference to provide the concertina effect. k. These clips shall be fabricated from 0.065” x 0.375” stainless steel and shall be capable of withstanding a minimum pull load of 200 lbs. l. Each roll of barbed tape shall cover [10, 15, 20, 25 or 50] linear feet when properly installed. 8. Miscellaneous Fittings and Accessories - a. Fabric ties – 9 gauge aluminum alloy wire conforming to ASTM F 626. b. Other miscellaneous fittings such as post caps, rail ends, brace and tension bands, barbed wire arms, and other fittings as may be necessary to complete the installation, shall be of pressed steel or malleable iron and shall conform to the requirements of ASTM F 626. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 26 of 40 SECTION E – SPECIFICATIONS 9. Wheatland Razor Tape – Sizes And Specifications - Product Name Diameter Inches (mm) Tape Material Core Wire Loops per Roll Clips per Roll Weight per Roll (lbs.) (kg) Length per Roll/ Attachment spacing (ft.) (m) Commercial Barrier 18 24 450 600 430 SS 430 SS Galv Galv 33 33 ____ __ 12.4 16.5 5.6 7.5 50 ft @ 18” 50 ft @ 18” 15m @ 450 mm 15m @ 450 mm Barrier 24 30 36 600 750 900 430 SS 430 SS 430 SS Galv Galv Galv 31 31 31 3 3 3 15.6 19.5 23.4 7.1 8.8 10.6 20 ft @ 16” 20 ft @ 16” 20 ft @ 16” 6.1 m @ 400mm 6.1 m @ 400 mm 6.1 m @ 400 mm Super Barrier 30 36 40 60 750 900 1,000 1,500 430 SS 430 SS 430 SS 430 SS 304 SS 304 SS 304 SS 304 SS 51 51 81 81 5 5 7 9 32.0 38.4 66.0 102. 0 14.5 17.4 30.9 46.3 25 ft @ 12” 25 ft @ 12” 40 ft @ 12” 40 ft @ 12” 7.6 m @ 300 mm 7.6 m @ 300 mm 12 m @ 300 mm 12 m @ 300 mm Double Barrier 24/30 600/750 430 SS Galv 31/31 3/3 35.1 15.9 20 ft @ 16” 6.1 m @ 400 mm Triple Barrier 18/24 /30 450/ 600/750 430SS Galv 31/31/3 1 3/3/3 47.5 21.5 20 ft @ 16” 6.1 m @ 400 mm 10. Vinyl Fencing: (White) a. Fabric: 48” 6 GA., 2” Mesh KK Extruded PVC b. Top Rail: 1-5/8” O.D. Spectra SS-40 Pipe, 1.83 lbs. per foot. Top rail 21’ inn length, joined with 1-5/8” vinyl coated sleeve. c. Line Post: 2” O.D. Spectra SS-40 Pipe, 2.28 lbs. per foot. Line posts set 10’ on center maximum spacing. Concrete footing: 6” diameter, 18” depth. d. Terminal Post: 2-1/2” O.D. Spectra SS-40 Pipe, 3.12 lbs. per foot. e. Concrete footing: 6” diameter, 24” depth. f. Gates: SINGLE SWING GATE: Framework of 1-5/8” Spectra SS-40 pipe, 1.83 lbs per foot. DOUBLE SWING GATE: Framework of 1-5/8” Spectra SS-40 pipe, 1.83 lbs per foot. Gates braced and trussed as necessary. Same fabric as fence. g. Gate Post: SINGLE SWING GATE: 2-1/2” O.D. Spectra SS-40 Pipe, 3.12 lbs. per foot. Concrete footing: 6” diameter, 24” depth. h. DOUBLE SWING GATE: 2-1/2” O.D. spectra SS-40 Pipe, 3.12 lbs. per foot. i. Concrete footing: 6” diameter, 24” depth. j. Tension Wire: 6 GA. Vinyl Coated Coil Spring Tension Wire attached to bottom of fence fabric with 9 GA. Vinyl coated steel hog ring spaced 24” on center. k. Fittings: Vinyl coated regular brace band & carriage bolt, vinyl coated combo rail-end, vinyl coated steel loop cap, vinyl coated aluminum cap, 3/16” X ¾” vinyl coated steel tension bar, vinyl coated regular tension band & carriage bolt. l. Tie Wire: 8-1/2” 9GA. Vinyl steel tie wire spaced 15” on center for line posts & 24” on center for rails. m. Post Footing: Sakcrete concrete. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 27 of 40 SECTION E – SPECIFICATIONS 11. Handrail, Pedestrian And Bicycle: The work and materials specified under this Section shall be constructed in accordance with the Florida Department of Transportation (FDOT) Design Standards Index 800 Series for Fencing and Pedestrian Railing as further described in the line items of Group 8. Standards can be viewed at: http://www.dot.state.fl.us/rddesign/DS/12/Ser/FencingAndPedestrianRailings.pdf Work items include: a. New - Rail, Steel or Aluminum, Various with Hardware – Includes all hardware, brackets, end caps, and incidentals necessary to install new designated rail. Measured per linear foot. b. Replacement – Rail, Steel or Aluminum, Various - includes the removal of and disposal of unsalvageable damaged rail and replacement wit new designated rail and includes all necessary hardware. Measured per linear foot. c. Maintenance of Traffic (MOT) – The Contractor shall be responsible to maintain traffic within the limits of the project for the duration of work in accordance with the requirements of the FDOT Design Standards, Index 600. Maintenance of traffic shall be factored into contract unit pricing. 12. Gate Operators: a. Gate Operator Equipment - Operator’s manufacturers may be, but are not limited to: Viking, Hy-Security, Stanley, B&B, Chamberlain and Automation Corporation. b. Control Systems & Accessories - may be, but are not limited to: Door-King, IEI-Door-Gard, and EDKO in Ground Loop Detectors, AAID Long Range WEGAN Vehicle ID Readers, EDKO Photocells, DITK Surge Suppressors, Ground Rods and Safety Edge with Receiver & Transmitter. c. Gate Operator Repairs – The contractor shall be required to respond (on site) within twenty-four (24) hours of notification to perform normal repairs or adjustments. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 28 of 40 SECTION F – BID SUBMITTAL AND SUMMARY BID TITLE: FENCING, GATE OPERATORS, AND HANDRAILS BID NUMBER: 178-0122-B(LN) GROUP 1 - CHAIN LINK FENCE FABRIC, W/ 1.2 OZ ZINC COATING PER SQ. FT., ASTM STANDARD. ITEM DESCRIPTION ESTIMATED COUNTY 60 -MONTH QUANTITY ESTIMATED CO-OP 60 MONTH QUANTITY TOTAL 60 MONTH QUANTITY UOM UNIT PRICE TOTAL PRICE 1 4' 0" with line posts & top rails 2,320 1,600 3,920 FT $ $ 2 6' 0" with line posts & top rails 8,125 13,500 21,625 FT $ $ 3 6' 0" with tension wire 225 500 725 FT $ $ 4 6' 0" with top rail & 3 strands of barb wire 900 4,000 4,900 FT $ $ 5 7' 0" with line posts & top rails 5 - 5 FT $ $ 6 8' 0" with line posts & top rails 750 1,200 1,950 FT $ $ 7 10’ 0” with line posts & top rails 50 500 550 FT $ $ 8 12' 0" with line posts & top rails 330 50 380 FT $ $ TOTAL GROUP 1 $ GROUP 2 - END & CORNER POSTS, COMPLETE W/ BRACES PER SPECIFICATIONS ITEM DESCRIPTION ESTIMATED COUNTY 60 MONTH QUANTITY ESTIMATED CO-OP 60 MONTH QUANTITY TOTAL 60 MONTH QUANTITY UOM UNIT PRICE EXTENDED PRICE 1 4' end posts 70 35 105 EA $ $ 2 4' pull posts 5 10 15 EA $ $ 3 4' corner posts 50 15 65 EA $ $ 4 6’ end posts 150 520 670 EA $ $ 5 6' pull posts 30 210 240 EA $ $ 6 6' corner posts 50 315 365 EA $ $ 7 7' end posts 25 - 25 EA $ $ 8 7' pull posts 1 - 1 EA $ $ 9 7' corner posts 10 - 10 EA $ $ 10 8' end posts 60 35 95 EA $ $ 11 8' pull posts 5 - 5 EA $ $ 12 8' corner posts 30 4 34 EA $ $ 13 10' 0" end posts 1 - 1 EA $ $ 14 10' 0" corner posts 5 - 5 EA $ $ 15 12' 0" end posts 5 - 5 EA $ $ 16 12' 0" pull posts 10 2 12 EA $ $ 17 12' 0" corner posts 5 - 5 EA $ $ 18 Addition of Welded Plate to Post w/Anchors, includes hardware 130 - 130 EA $ $ TOTAL GROUP 2 $ PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 29 of 40 SECTION F – BID SUBMITTAL AND SUMMARY GROUP 3 - VINYL FENCING, GATES, POSTS, TOP RAILS, AND CORNER POSTS W/HARDWARE (White) ITEM DESCRIPTION ESTIMATED COUNTY 60 MONTH QUANTITY ESTIMATED CO-OP 60 MONTH QUANTITY TOTAL 60 MONTH QUANTITY UOM UNIT PRICE TOTAL PRICE 1 4' Vinyl Coated Fabric, 9 gauge core steel strain, vinyl coated 100 400 500 LF $ $ 2 6' Vinyl Coated Fabric, 9 gauge core steel strain, vinyl coated 5,000 3,400 8,400 LF $ $ 3 8' Vinyl Coated Fabric, 9 gauge core steel strain, vinyl coated 1,000 1,000 2,000 LF $ $ 4 4’ Vinyl coated fence system w/line post & top rail 500 4,500 5,000 LF $ $ 5 4’ Vinyl coated fence system w/out top rail 1 - , LF $ $ 6 6’ Vinyl coated fence system w/line post & top rail 7,000 2,600 9,600 LF $ $ 7 8’ Vinyl coated fence system w/line post & top rail 20 1,500 1,520 LF $ $ 8 4’ Vinyl coated end-pull-corner post 30 2 32 EA $ $ 9 6’ Vinyl coated end-pull-corner post 150 555 705 EA $ $ 10 8’ Vinyl coated end-pull-corner post 5 200 205 EA $ $ 11 6’ White PVC tongue and grove fence (Specifications Attached) 300 450 750 LF $ $ 12 4' x 4’ single vinyl coated gate 10 11 21 EA $ $ 13 4’ x 6' single vinyl coated gate 5 11 16 EA $ $ 14 4’ x 8' single vinyl coated gate 20 6 26 EA $ $ 15 6' x 4’ single vinyl coated gate 15 30 45 EA $ $ 16 6’ x 6' single vinyl coated gate 20 16 36 EA $ $ 17 6’ x 8' single vinyl coated gate 1 6 7 EA $ $ 18 8' x 4’ single vinyl coated gate 10 10 20 EA $ $ 19 8’ x 6' single vinyl coated gate 10 10 20 EA $ $ 20 8’ x 8' single vinyl coated gate 10 10 20 EA $ $ 21 4’ x 6’ white PVC gate w/gate post and hardware 5 - 5 EA $ $ 22 5’ x 6’ white PVC gate w/gate post and hardware 5 3 8 EA $ $ 23 6’ x 6’ white PVC gate w/gate post and hardware 5 3 8 EA $ $ 24 6’ x 10’ white PVC gate w/swing 2 - 2 EA $ $ 25 Deduction to exclude Top Rail 20 - 20 LF $ - $ - TOTAL GROUP 3 $ PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 30 of 40 SECTION F – BID SUBMITTAL AND SUMMARY GROUP 4 - ADDITIONAL FENCING MATERIALS ITEM DESCRIPTION ESTIMATED COUNTY 60 MONTH QUANTITY ESTIMATED CO-OP 60 MONTH QUANTITY TOTAL 60 MONTH QUANTITY UOM UNIT PRICE TOTAL PRICE 1 6' Privacy Fencing Material, PDS vinyl slat 130 1,500 LF $ $ 2 8’ Privacy Fencing Materials, PDS vinyl slat 200 - 200 LF $ $ 3 6' Wood Stockade (Pressure Treated Pine) 40 - 40 LF $ $ 4 8” Wood Stockade (Pressure Treated Pine) 50 - 50 LF $ $ 5 4' Field Fence (FDOT Specifications Attached) Fence Type A 16,000 200 16,200 LF $ $ 6 Razor Wire, 30” 25 20 45 50’ Roll $ $ 7 Barbed Wire, metallic 25 - 25 50’ Roll $ 8 Barbed Wire, PVC coasted 25 - 25 50’ Roll $ 9 Roller Chain #40 Steel 50 50 LF $ $ TOTAL GROUP 4 $ GROUP 5A - GATES, INCLUDING POSTS & HARDWARE FOR 4' 0" FENCE ITEM DESCRIPTION ESTIMATED COUNTY 60 MONTH QUANTITY ESTIMATED CO-OP 60 MONTH QUANTITY TOTAL 60 MONTH QUANTITY UOM UNIT PRICE TOTAL PRICE 1 16' cantilever gate 5 1 6 EA $ $ 2 20' cantilever gate 5 - 5 EA $ $ 3 24' cantilever gate 5 - 5 EA $ $ 4 12' single swing gate 5 3 8 EA $ $ 5 10' single swing gate 5 4 9 EA $ $ 6 8' single swing gate 10 - 10 EA $ $ 7 6' single swing gate 10 22 32 EA $ $ 8 4' single swing gate 10 7 17 EA $ $ TOTAL GROUP 5A $ PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 31 of 40 SECTION F – BID SUBMITTAL AND SUMMARY GROUP 5B - GATES, INCLUDING POSTS & HARDWARE FOR 6' 0" FENCE ITEM DESCRIPTION ESTIMATED COUNTY 60 MONTH QUANTITY ESTIMATED CO-OP 60 MONTH QUANTITY TOTAL 60 MONTH QUANTITY UOM UNIT PRICE TOTAL PRICE 1 16' cantilever gate 5 5 10 EA $ $ 2 20' cantilever gate 5 - 5 EA $ $ 3 12' single swing gate 5 5 10 EA $ $ 4 10' single swing gate 5 10 15 EA $ $ 5 8' single swing gate 10 22 32 EA $ $ 6 6' single swing gate 30 40 70 EA $ $ 7 4' single swing gate 15 32 47 EA $ $ 8 20’ slide gate 5 1 6 EA $ $ TOTAL GROUP 5B $ GATE 5C - GATES, INCLUDING POSTS & HARDWARE FOR 7' 0" FENCE ITEM DESCRIPTION ESTIMATED COUNTY 60 MONTH QUANTITY ESTIMATED CO-OP 60 MONTH QUANTITY TOTAL 60 MONTH QUANTITY UOM UNIT PRICE TOTAL PRICE 1 16' cantilever gate 5 - 5 EA $ $ 2 24' cantilever gate 5 - 5 EA $ $ 3 12' single swing gate 5 - 5 EA $ $ 4 10' single swing gate 5 - 5 EA $ $ 5 8' single swing gate 5 - 5 EA $ $ 6 6' single swing gate 5 20 25 EA $ $ 7 4' single swing gate 5 20 25 EA $ $ TOTAL GROUP 5C $ GROUP 5D - GATES, INCLUDING POST & HARDWARE FOR 8' 0" FENCE ITEM DESCRIPTION ESTIMATED COUNTY 60 MONTH QUANTITY ESTIMATED CO-OP 60 MONTH QUANTITY TOTAL 60 MONTH QUANTITY UOM UNIT PRICE TOTAL PRICE 1 16' cantilever gate 1 - 1 EA $ $ 2 24' cantilever gate 5 - 5 EA $ $ 3 12' single swing gate 1 - 1 EA $ $ 4 10' single swing gate 1 - 1 EA $ $ 5 8' single swing gate 5 6 11 EA $ $ 6 6' single swing gate 15 8 23 EA $ $ 7 4' single swing gate 20 11 31 EA $ $ TOTAL GROUP 5D $ PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 32 of 40 SECTION F – BID SUBMITTAL AND SUMMARY GROUP 5E - GATES, INCLUDING POST & HARDWARE FOR 10' 0" FENCE ITEM DESCRIPTION ESTIMATED COUNTY 60 MONTH QUANTITY ESTIMATED CO-OP 60 MONTH QUANTITY TOTAL 60 MONTH QUANTITY UOM TOTAL TOTAL PRICE 1 16' cantilever gate 1 - 1 EA $ $ 2 24' cantilever gate 5 - 5 EA $ $ 3 12' single swing gate 1 - 1 EA $ $ 4 10' single swing gate 1 - 1 EA $ $ 5 8' single swing gate 5 - 5 EA $ $ 6 6' single swing gate 15 - 15 EA $ $ 7 4' single swing gate 20 - 20 EA $ $ TOTAL GROUP 5E $ GROUP 5F - GATES, INCLUDING POST & HARDWARE FOR 12' 0" FENCE ITEM DESCRIPTION ESTIMATED COUNTY 60 MONTH QUANTITY ESTIMATED CO-OP 60 MONTH QUANTITY TOTAL 60 MONTH QUANTITY UOM UNIT PRICE TOTAL PRICE 1 16' cantilever gate 5 - 5 EA $ $ 2 24' cantilever gate 5 - 5 EA $ $ 3 12' single swing gate 5 - 5 EA $ $ 4 10' single swing gate 5 - 5 EA $ $ 5 8' single swing gate 5 - 5 EA $ $ 6 6' single swing gate 1 - 1 EA $ $ 7 4' single swing gate 5 - 5 EA $ $ 8 Wheel Assembly, 5”, for Roll Gate, w/hardware 50 1 51 EA $ $ 9 Wheel Assembly, 8”, for Roll Gate, w/hardware 50 1 51 EA $ $ TOTAL GROUP 5F $ PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 33 of 40 SECTION F – BID SUBMITTAL AND SUMMARY GROUP 6 – HANDRAIL - PEDESTRIAN AND BICYCLE: ITEM DESCRIPTION ESTIMATED COUNTY 60 MONTH QUANTITY ESTIMATED CO-OP 60 MONTH QUANTITY TOTAL 60 MONTH QUANTITY UOM UNIT PRICE TOTAL PRICE 1 3 Rail Steel Handrail – FDOT Index No. 800 Bicycle w/hardware 120 500 620 LF $ $ 2 3 Rail Aluminum – FDOT Index No. 870 Bicycle, w/hardware 80 500 580 LF $ $ 3 2 Rail Steel – FDOT Index No. 880 Pedestrian w/hardware 50 1,000 1,050 LF $ $ 4 2 Rail Aluminum – FDOT Index No. 870 Bicycle, w/hardware 1,250 1,000 2,250 LF $ $ 5 REPLACE - 3 Rail Steel Handrail – FDOT Index No. 800 Bicycle w/hardware 250 - 250 LF $ $ 6 REPLACE - 3 Rail Aluminum – FDOT Index No. 870 Bicycle, w/hardware 900 - 900 LF $ $ 7 REPLACE - 2 Rail Steel – FDOT Index No. 860 Pedestrian w/hardware 50 - 50 LF $ $ 8 REPLACE - 2 Rail Aluminum – FDOT Index No. 870 Bicycle, w/hardware 500 - 500 LF $ $ 9 REPLACE - 2 Rail Steel – FDOT Index No. 880 Pedestrian w/hardware 50 - 50 LF $ $ TOTAL GROUP 6 $ GROUP 7 – GATE OPERATORS ESTIMATED COUNTY 60 MONTH USAGE ESTIMATED CO-OP 60 MONTH QUANTITY TOAL 60 MONTH QUANTITY COST PLUS MARK UP TOTAL $200,000.00 - $200,000.00 % $ TOTAL GROUP 7 $ GROUP 8 – REMOVAL AND DISPOSAL OF OLD FENCE UP TO AND INCLUDING 6’ HIGH ITEM DESCRIPTION ESTIMATED COUNTY 60 MONTH QUANTITY ESTIMATED CO-OP 60 MONTH QUANTITY TOTAL 60 MONTH QUANTITY UOM UNIT PRICE TOTAL PRICE 1 Removal of Old Fence up to and including 6’ high 7,000 13,300 20,300 LF $ $ TOTAL GROUP 8 $ PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 34 of 40 SECTION F – BID SUBMITTAL AND SUMMARY GROUP 9 - INSTALLATION AND REMOVAL OF FENCING (Includes Temporary) ITEM DESCRIPTION ESTIMATED COUNTY 60 MONTH QUANTITY ESTIMATED CO-OP 60 MONTH QUANTITY TOTAL 60 MONTH QTY UOM UNIT PRICE TOAL PRICE 1 Two (2) Man Crew with tools MONDAY THROUGH FRIDAY 8:00 A.M. – 5:00 P.M. (straight time) 2,650 1,100 3,750 Hour $ $ 2 Two (2) Man Crew with tools MONDAY THROUGH FRIDAY (over time/Holiday) 65 - 65 Hour $ $ TOTAL GROUP 9 $ GROUP 10 – REPAIR AND REPLACEMENT OF FENCING ITEM DESCRIPTION ESTIMATED COUNTY 60 MONTH QUANTITY ESTIMATE D CO-OP 60 MONTH QUANTITY TOTAL 60 MONTH QUANTITY UOM UNIT PRICE TOTAL PRICE 1 Two (2) Man Crew with tools 750 15,240 15,990 Hour $ $ TOTAL GROUP 10 $ GROUP 11 ADDITIONAL CLEARING PER HOUR: ITEM DESCRIPTION ESTIMATED COUNTY 60 MONTH QUANTITY ESTIMATED CO-OP 60 MONTH QUANTITY TOTAL 60 MONTH QUANTITY UOM UNIT PRICE TOTAL PRICE 1 CLEARING WITH BUSH HOG as a Two (2) Man Crew with tools 70 - 70 Hour $ $ TOTAL GROUP 11 $ Unspecified work is defined as services that may be required due to unexpected conditions or events similar to the scope of work. Unspecified work is not guaranteed as part of the contract and must be properly authorized by the County or participating entity before performed. UNSPECIFIED WORK (60 Months) $400,000.00 MSRP DISCOUNT ON ITEMS NOT LISTED % PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 35 of 40 SECTION F – BID SUBMITTAL AND SUMMARY TOTAL GROUP 1: $ TOTAL GROUP 2 $ TOTAL GROUP 3 $ TOTAL GROUP 4 $ TOTAL GROUP 5A $ TOTAL GROUP 5B $ TOTAL GROUP 5C $ TOTAL GROUP 5D $ TOTAL GROUP 5E $ TOTAL GROUP 5F $ TOTAL GROUP 6 $ TOTAL GROUP 7 $ TOTAL GROUP 8 $ TOTAL GROUP 9 $ TOTAL GROUP 10 $ TOTAL GROUP 11 $ TOTAL FOR GROUPS 1 THROUGH 11 $ UNSPECIFIED WORK $ 400,000.00 GRAND TOTAL $ DELIVERY _________ DAYS AFTER RECEIPT OF ORDER An award may not be issued without proof that your firm is registered with the Florida Division of Corporations, as per Florida Statute §607.1501 (http://www.flsenate.gov/Laws/Statutes/2011/607.1501). A foreign corporation (foreign to the State of Florida) may not transact business in this state until it obtains a certificate of authority from the Department of State. Please visit www.sunbiz.org for this information on how to become registered. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 36 of 40 SECTION F – BID SUBMITTAL AND SUMMARY Electronic Payment (ePayables) The Board of County Commissioners (County) is offering faster payments. The County would prefer to make payment using credit card through the ePayables system. See Section A, number 27. Would your company accept to participate in the ePayables credit card program? Yes No For more information about ePayables credit card program please visit Purchasing Department website www.pinellascounty.org/purchase. Company Name Signature Printed Signature Phone Number PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 37 of 40 W-9 REQUEST FOR TAXPAYER ID NUMBER AND CERTIFICATION PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 38 of 40 SECTION G - ADDENDA ACKNOWLEDGMENT FORM BID TITLE: FENCING, HANDRAILS, AND GATE OPERATORS BID NUMBER: 178-0122-B(LN) PLEASE ACKNOWLEDGE RECEIPT OF ADDENDA FOR THIS ITB/RFP BY SIGNING AND DATING BELOW: ADDENDA NO. SIGNATURE/PRINTED NAME DATE RECEIVED Note: Prior to submitting the response to this solicitation, it is the responsibility of the firm submitting a response to confirm if any addenda have been issued. If such document(s) have been issued, acknowledge receipt by signing and date in section above. Failure to do so may result in response being considered non-responsive or result in lowering the rating of a firm’s Bid. Information regarding Addenda issued is available on the Purchasing Department section of the County’s website at, www.pinellascounty.org/purchase/Current_Bids1.htm , listed under category, ‘Current Bids.’ PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 178-0122-B (LN) Page 39 of 40 SECTION H – STATEMENT OF NO BID NOTE: If you do not intend to bid on this requirement, please return this form immediately. Thank you. Pinellas County Purchasing Department 400 South Fort Harrison Avenue, 6th Floor Clearwater, Florida 33756 We, the undersigned have declined to submit a bid for No. 178-0122-B(LN0 for FENCING, HANDRAILS, AND GATE OPERATORS Specifications too "tight", i.e., geared toward one brand or manufacturer only (explain below). Insufficient time to respond to the Invitation to Bid. We do not offer this product or service. Our schedule would not permit us to perform. Unable to meet specifications. Unable to meet Bond requirement. Specifications unclear (explain below). Unable to Meet Insurance Requirements. Remove Us from Your "Notification List" Altogether Other (specify below). REMARKS: We understand that if the "No Bid" letter is not executed and returned our name may be deleted from the Bidders List of Pinellas County. COMPANY NAME: DATE: SIGNATURE: TYPED NAME OF ABOVE: TELEPHONE: FAX: EMAIL: PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 ATTACHMENT A GRANT FUNDING CONDITIONS BID NUMBER: 178-0122-B(LN) BID TITLE: Fencing, Gate Operators & Handrails This solicitation is either fully or partially Grant funded. Bidders shall comply with the clauses as enumerated below. In addition, Attachment B shall be executed and returned with all submittals. Bidders may be deemed non-responsive for non- compliance and failure to submit Attachment B. 1. Drug Free Workplace Requirements (See Attachment B): Drug-free workplace requirements in accordance with Drug Free Workplace Act of 1988 (Pub l 100-690, Title V, Subtitle D) All contractors entering into Federal funded contracts over $100,000 must comply with Federal Drug Free workplace requirements as Drug Free Workplace Act of 1988. 2. Contractor Compliance: The contractor shall comply with all uniform administrative requirements, cost principles, and audit requirements for federal awards. 3. Conflict of Interest: The contractor must disclose in writing any potential conflict of interest to the County or pass- through entity in accordance with applicable Federal policy. 4. Mandatory Disclosures: The contractor must disclose in writing all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. 5. Utilization of Minority and Women Firms (M/WBE) (Attachment B): The contractor must take all necessary affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus area firms are used when possible. Prior to contract award, the contractor shall document efforts (see Attachment B) to utilize M/WBE firms including what firms were solicited as suppliers and/or subcontractors as applicable and submit this information with their bid submittal. Information regarding certified M/WBE firms can be obtained from: Florida Department of Management Services (Office of Supplier Diversity) Florida Department of Transportation Minority Business Development Center in most large cities and Local Government M/DBE programs in many large counties and cities Please see information requested on Attachment B 6. Equal Employment Opportunity: (As per Executive Order 11246) The contractor may not discriminate against any employee or applicant for employment because of age, race, color, creed, sex, disability or national origin. The contractor agrees to take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their age, race, color, creed, sex, disability or national origin. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer, recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training including apprenticeship. 7. Davis-Bacon Act: If applicable to this contract, the contractor agrees to comply with all provisions of the Davis Bacon Act as amended (40 U.S.C. 3141-3148). Contractors are required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. If the grant award contains Davis Bacon provisions, the County will place a copy of the current prevailing wage determination issued by the Department of Labor in the solicitation document. The decision to award a contract shall be conditioned upon the acceptance of the wage determination. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 8. Copeland Anti Kick Back Act: Contractors shall comply with all the requirements of 29 CFR Part 3 which are incorporated by reference to this contract. Contractors are prohibited from inducing by any means any person employed in the construction, completion or repair of public work to give up any part of the compensation to which he or she is otherwise entitled. 9. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701–3708): Where applicable, all contracts awarded in excess of $100,000 that involve the employment of mechanics or laborers must be in compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 10. Clean Air Act (42 U.S.C. 7401–7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251–1387): as amended—The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401–7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251– 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 11. Debarment and Suspension (See Attachment B) (Executive Orders 12549 and 12689): A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), ‘‘Debarment and Suspension. SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. The bidder shall certify compliance as per Attachment B 12. Byrd Anti-Lobbying Amendment (See attachment B) (31 U.S.C. 1352): Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. The bidder shall certify compliance as per Attachment B 13. Rights to Inventions Made Under a Contract or Agreement: If the Federal award meets the definition of ‘‘funding agreement’’ under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that ‘‘funding agreement,’’ the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, ‘‘Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,’’ and any implementing regulations issued by the awarding agency 14. Prohibition on utilization of cost plus a percentage of cost contracts: The County will not award contracts containing Federal funding on a cost plus percentage of cost basis. 15. Prohibition on utilization of time and material type contracts: The County will not award contracts based on a time and material basis if the contract contains Federal funding. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 ATTACHMENT B CERTIFICATIONS REGARDING LOBBYING; DRUG FREE WORKPLACE AND REQUIREMENTS DEBARMENT, SUSPENSION OTHER RESPONSIBILITY MATTERS and UTILIZATION OF DISADVANTAGED FIRMS (M/WBE) BID NUMBER: 178-0122-B(LN) BID TITLE: Fencing, Gate Operators & Handrails This solicitation requires execution of this form which affirms compliance with certification requirements under 10 CFR Part 601 "New Restrictions on Lobbying, 10 CFR Part 607 “Government wide Requirements for Drug-Free Workplace (Grants) and 10 CFR Part 606 "Government Debarment and Suspension 1. LOBBYING The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. ADDITIONAL LOBBYING REPRESENTATION Contractors which are described in section 501(c)(4) of the Internal Revenue Code of 1986 and engage in lobbying activities after December 31, 1995, are not eligible for the receipt of Federal funds constituting an award, grant, or loan. As set forth in section 3 of the Lobbying Disclosure Act of 1995 as amended, (2 U.S.C. 1602), lobbying activities are defined broadly to include, among other things, contacts on behalf of an organization with specified employees of the Executive Branch and Congress with regard to Federal legislative, regulatory, and program administrative matters. Check the appropriate block: The company is an organization described in section 501(c)(4) of the Internal Revenue Code of 1986: Yes No If, you checked “Yes” above, check the appropriate block: The applicant represents that after December 31, 1995 it has has not Engaged in any lobbying activities as defined in the Lobbying Disclosure Act of 1995, as amended. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 2. DRUG FREE WORKPLACE CERTIFICATION In accordance with the Drug-Free Workplace Act of 1988 (Pub.L.100-690, Title V, Subtitle D) and is implemented through additions to the Debarment and Suspension regulations, published in the Federal Register on January 31, 1989, and May 25, 1990. ALTERNATE I (Vendors OTHER THAN INDIVIDUALS) A business certifies that it will or will continue to provide a drug-free workplace by: As the person authorized to sign the statement, I certify that this firm complies fully with the these requirements. (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an ongoing drug-free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace not later than five calendar days after such conviction; (e) Notifying the agency, in writing, within ten calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State or local health, law enforcement, or other appropriate agency; Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs (a),(b),(c),(d),(e), and (f). PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 ALTERNATE II (Vendors who are Individuals) (1) The vendor certifies that, as a condition of the grant, he or she will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant. (2) If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, he or she will report the conviction, in writing, within 10 calendar days of the conviction, to every grant officer or other designee, unless the Federal agency designates a central point for the receipt of such notices. When notice is made to such a central point, it shall include the identification number(s) of each affected grant. 3. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (1) The prospective lower tier participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery; falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 4. DBE GOOD FAITH EFFORTS The bidder must submit documentation of its good faith efforts to assure that minority businesses, woman- owned business enterprises and labor surplus firms are used when possible. Pinellas County may require that bidder provide additional substantiation of good faith efforts. Date: Firm and Contact Person: Area of Expertise: A. Response: Date: Firm and Contact Person: Area of Expertise: B. Response: Date: Firm and Contact Person: Area of Expertise: C. Response: Date: Firm and Contact Person: Area of Expertise: D. Response: PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 SIGNATURE As the duly authorized representative of the company, I hereby certify that the company will comply with the above certifications. Company Name: Printed Name and Title of Authorized Representative: SIGNATURE DATE The company may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance: (Street address, city, county, state, zip code) Street Address City, County, State, Zip Check if there are workplaces on file that are not identified here. DUNS Number (Company Data Universal Numbering System regulated by Dun & Bradstreet) PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4825 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Finance Agenda Number: 7.6 SUBJECT/RECOMMENDATION: Declare miscellaneous furniture, minor equipment, and fixtures surplus to the needs of the City for disposition via a citywide surplus sale and authorize the appropriate officials to execute same. (consent) SUMMARY: Pursuant to Code of Ordinances Section 2.621, Sale of Surplus Personal Property, Purchasing requests Council’s authorization to hold a citywide public surplus sale. Many departments have miscellaneous furniture and minor equipment that needs to be surplused including library fixtures such as the book/media shelving. An effort to advertise between departments and repurpose items is underway. All items deemed to be surplus are being consolidated at the vacant East Library on Drew Street. The East Library is a perfect opportunity and venue for the sale. With the collection of surplus underway, the auction will be scheduled for late August. The one-day sale will be managed by a professional auctioneer for commission, via the Pinellas County Contract #145-0225-R, Auctioneer Services, Vehicles, and Related Equipment. Following the surplus sale, Purchasing will pursue further disposition of remaining items through donation to charitable and/or not-for-profit organizations. APPROPRIATION CODE AND AMOUNT: General surplus sale revenues are deposited in the General Fund. Page 1 City of Clearwater Printed on 7/19/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4680 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.7 SUBJECT/RECOMMENDATION: Approve 1.0 additional FTE (Full Time Equivalent) for the Juvenile Welfare Board (JWB) funded programs held at Ross Norton and North Greenwood Recreation and Aquatics Complex, for youth ranging in ages 7 through 14, and approve a third quarter budget amendment of $33,495 in special program 181-99872, Coordinated Child Care. (consent) SUMMARY: On September 7, 2017, the City Council approved a one-year Agreement with Juvenile Welfare Board (JWB) for funding of youth programs and approved a third quarter budget amendment of $372,645 in special program 181-99872, Coordinated Child Care (JWB). On May 10, 2018, the JWB approved additional funding of $33,495 for Fiscal Year 17/18 and $80,387 for Fiscal Year 18/19 for enhancements to the Out of School Time (OST) programs held at Ross Norton and North Greenwood complexes. A portion of the additional funding was to be used to hire an additional full time Recreation Specialist. In order to adjust and correct the FTE count used for this program, staff is bringing this recommendation forward at this time. The Resource Committee approved the request for an additional 1.0 FTE at their June 6, 2018 meeting. The OST is a program developed to nurture youngsters at the Clearwater neighborhoods in which youth need the most direction. The program leaders have developed a safe haven for community youth ages 7- 14 at Ross Norton and North Greenwood Recreation Complexes. The program is designed to incorporate exercise and nutrition-based activities in an after school and summer camp setting, to encourage healthy lifestyle choices, improve social skills, increase athletic abilities, and develop leadership skills of the participants. Academic enrichment curriculum is also included in the program. The new Recreation Specialist position will work closely with the children enrolled in the OST program to improve their social and academic achievement through a collaboration between the child’s family, school and OST staff. APPROPRIATION CODE AND AMOUNT: A third quarter budget amendment will provide an increase of $33,495 in other governmental revenue in special program 181-99872, Coordinated Child Care, to fund this enhanced programming in the contract. Page 1 City of Clearwater Printed on 7/19/2018 File Number: ID#18-4680 USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 7/19/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4736 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.8 SUBJECT/RECOMMENDATION: Approve an amendment to the Exclusive Non-Alcoholic Beverage Agreement between the City of Clearwater (City) and Coca-Cola Refreshments USA, Inc. (Coca-Cola), effective June 1, 2017 through September 30, 2022, to correct an omission in the original agreement regarding payments to the City from the Monster Fund and authorize the appropriate officials to execute same. (consent) SUMMARY: On December 21, 2017, the City Council approved an agreement with Coca-Cola to provide services to the City to be the exclusive non-alcoholic beverage vendor for the City. According to the agreement Coca-Cola will provide full service vending machines, a discounted price schedule for City and Concessionaire purchases and a Licensing Payment of $92,500 to be paid in five annual payments of $18,500. In addition, Coca-Cola, through a Monster Energy Drink Fund, was to contribute an additional $25,000 to be paid in five annual payments of $5,000. The total amount paid to the City would be $117,500 for the entire term ($23,500 per year). Unfortunately, a paragraph detailing the Monster Fund and payment to the City was omitted from the original agreement and thus the need to amend the agreement to include a new paragraph detailing the payment of funds from the Monster Fund to the City of Clearwater as was approved in the original agreement. Without this additional paragraph, the City will only be receiving $18,500 per year from Coca-Cola as Monster Fund is to contribute the additional $5,000 per year. All other conditions of the original agreement remain in place and this corrects the omission in the final intended agreement between the City and Coca-Cola. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 7/19/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4767 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.9 SUBJECT/RECOMMENDATION: Approve a new Capital Improvement Project, Eddie C. Moore Softball Complex Renovations - PRAF180001, for the purpose of renovating and upgrading facilities at the EC Moore Complex for player and spectator safety as well as provide for a facility that can host major television broadcasting and production; approve a third quarter budget amendment transfer of $495,000 of Penny funds from Bicycle Paths-Bridges (CIP 315-93272) and $295,000 of general fund from 2017/18 Parks and Recreation salary savings to establish this project. (consent) SUMMARY: The City has hosted many important softball events and tournaments over the past several years, including USA Softball annual tryout camp, and now has the opportunity to host events that will be broadcast on ESPN with the first ever St. Petersburg Clearwater Elite Invitational Tournament to be held in Clearwater at the EC Moore Complex February 14 - 17, 2019. Some of the teams scheduled to attend include the 2018 NCAA Division I Women’s College Softball Champion Florida State Seminoles, and the 2016 and 2017 NCAA Division I Champion Oklahoma Sooners. In order to accommodate the ESPN production of this event several improvements and renovations are needed to be made specifically at EC Moore 8 & 9 including open access to the press box, camera stands and unobstructed views of the field. Additionally, fan safety, neighboring safety and infrastructure that has completed its useful life. Renovations to upgrade the existing batting tunnels as well as expanding the fields to accommodate national and international play on the fields. Due to the timing of the ESPN event in February 2019 staff is recommending the establishment of this new Capital Improvement Project now rather than waiting until next year budget approval as there will not be enough time to get the work completed. The renovations and improvements will enhance the facilities and be available to our local teams and programs. Staff is recommending that funding for this project come from existing penny funds in the Bike Path and Bridge CIP as well as general fund salary savings in Parks and Recreation. The transfer of the Penny funds will in no way jeopardize current or future bike path projects which include Del Oro Trail Head, Courtney Campbell Overpass and repairs to Ream Wilson Trail. APPROPRIATION CODE AND AMOUNT: A third quarter budget amendment will provide a transfer of $495,000 of Penny funds from capital improvement project 315-93272, Bicycle Paths-Bridges, and $295,000 of general fund Page 1 City of Clearwater Printed on 7/19/2018 File Number: ID#18-4767 to capital improvement project PRAF180001, Eddie C. Moore Softball Complex Renovations, to fund this contract. USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 7/19/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4774 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 7.10 SUBJECT/RECOMMENDATION: Award a contract to Garland/DBS, Inc. (Garland), of Cleveland, Ohio for $405,846.10, which includes a 10% contingency, to perform painting to all exterior surfaces of Spectrum Field including the repairs and replacement of damaged exterior insulation finishing systems (EFIS), under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Cobb County, GA and U.S. Communities, and authorize the appropriate officials to execute same. (consent) SUMMARY: A 20-year capital improvement (reserve) study was completed in Fiscal Year 2014/15 by Wannemacher, Jenson Architects Inc. (WJA) and Delta Engineering for Spectrum Field. As a result of the study, CIP budgets for the maintenance and upkeep of Spectrum Field were established. The study identified the need to repair and/or replace all damaged EFIS as well as paint all exterior surfaces of Spectrum Field in Fiscal Year 2018/19. In reviewing possible options for how to repair and replace the EFIS, staff looked at the U.S. Communities and Master Intergovernmental Cooperative Purchasing Agreement (MICPA). Garland is a contractor that has been awarded a bid for roofing, painting and EFIS repair services through this agreement, and is available to all members of the U .S. Communities cooperative, of which the City of Clearwater is a member. This contract will include the preparation work as required for replacing of expansion joints adjacent to EFIS and masonry, repair damage to EFIS, painting of EFIS and masonry walls. Also, this contract includes a five-year material warranty on EFIS coating, joint sealant as well as an additional one-year contractor’s warranty on labor. Garland shall inspect the EFIS once a year for warranty damage and make repairs that might be needed for a period of five years. To obtain the cost of this project Garland administered a competitive bid process for the project and obtained four responsive bids. The City has had successful experience with Garland on other City projects administered through the Building and Maintenance Division as well as the Parks and Recreation Department. This is a 120-day project and will be started immediately at the conclusion of the 2018 Thresher season and completed prior to Philadelphia Phillies Spring Training 2019. APPROPRIATION CODE AND AMOUNT: Page 1 City of Clearwater Printed on 7/19/2018 File Number: ID#18-4774 Funds are available in Capital Improvement Program project 315-93205, “Spectrum Field Repairs” to fund this contract. USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 7/19/2018 1. Item # Unit Price Quantity Unit Extended Price 19.12 3.77$ 49000 SF 184,730$ 19.13 3.64$ 49000 SF 178,360$ 23.12 1.15$ 2500 LF 2,875$ CAULKING 3.97$ 2500 LF 9,925$ 375,890$ Date Submitted: 06/22/2018 Proposal #: 25-FL-180681 ROOFING MATERIAL AND SERVICES PROPOSAL City of Clearwater Spectrum Field Wall Coating 601 Old Coachman Rd Clearwater, FL 33765 Garland/DBS, Inc. 3800 East 91st Street Cleveland, OH 44105 Phone: (800) 762-8225 Fax: (216) 883-2055 WALL COATINGS FOR COATING WALL SYSTEMS: ELASTOMERIC COATING FOR EFIS WALL SYSTEM - Base Coat of Coating @ 1 Gallon per Sq. / Top Coat @ 1 Gallon per Sq. Applied as Specified Total Caulking based on 1/2" x 1/2" application Line Item Pricing Item Description WALL COATINGS FOR COATING WALL SYSTEMS: ELASTOMERIC COATING FOR CMU WALL SYSTEM - Base Coat of Coating @ 1 Gallon per Sq. / Top Coat @ 1 Gallon per Sq. Applied as Specified Miscellaneous Line Items: Caulking: Remove Existing Caulking & Clean and Prime Joint MICPA # 14-5903 FLORIDA General Contractor License #: CGC1517248 Scope of Work: Please reference the attached Specifications and Addenda #1 & #2 for project Scope of Work. Purchase orders to be made out to: Garland/DBS, Inc. Please Note: The following budget/estimate is being provided according to the pricing established under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Cobb County, GA and U.S. Communities. This budget/estimate should be viewed as the maximum price an agency will be charged under the agreement. Garland/DBS, Inc. administered a competitive bid process for the project with the hopes of providing a lower market adjusted price whenever possible. 375,890$ Proposal Price Based Upon Market Experience:368,951$ ADD 10% Project Contingency:36,895.10$ Proposal Price Based Upon Market Experience:405,846.10$ Garland/DBS Price Based Upon Local Market Competition: 1 2 3 4 Bid Breakdown (TarHeel Roofing, Inc.): Labor & Non Garland Materials: Garland Materials: Freight: Insurance: Bonds: *General Conditions: Project Contingency (10%) TOTAL: *General Conditions include: Engineering, Permits, Overhead and Profit Clarifications/Exclusions: 1. 2. 3. 4. 5. 6. Respectfully Submitted, Joe Mullen Garland/DBS, Inc. (216) 430-3635 199,482.00$ 405,846.10$ 127,957.00$ 4,000.00$ 3,888.00$ 3,365.00$ 30,259.00$ 512,620$ 632,327$ Base Bid Total Maximum Price of Line Items under the MICPA: TarHeel Roofing, Inc. Specialized Property Services Viktor Construction Corp. Valcourt Building Services 36,895.10$ Any work not exclusively described in the above proposal scope of work is excluded. Permits are excluded. Bonds are included. Plumbing, Mechanical, Electrical work is excluded. Temporary protection is excluded. Sales and use taxes are excluded. Please issue a Tax Exempt Certificate. Potential issues that could arise during the construction phase of the project will be addressed via unit pricing for additional work beyond the scope of the specifications. This could range anywhere from wet insulation, to the replacement of deteriorated wood nailers. Proposal pricing valid through 12/31/2018. If you have any questions regarding this proposal, please do not hesitate to call me at my number listed below. Joe Mullen 368,951$ 456,146$ BID DOCUMENTS PROJECT MANUAL CITY OF CLEARWATER PARKS AND RECEREATION SPECTRUM FIELD EXTERIOR WALL COATING PROJECT PREPARED FOR: City of Clearwater MAY 29TH, 2018 09800-2 SECTION 07920 JOINT SEALANTS PART 1 GENERAL 1.1 SUMMARY A. Sealants and caulking for joints between dissimilar materials and to close other joints. B. Work to include but not limited to all labor, materials, equipment, and tools required to install new vertical joint sealant on exterior gymnasium walls as indicated on the construction documents. . C. Sealant of Vertical and Horizontal Joints 1. Any sealant that touches EIFS must be replaced 2. Any sealant that touches CMU/concrete leave in tact – not included 3. Any sealant that touches metal frames (windows/doors/etc.) must be replaced 4. All vertical expansion joints 5. Any other areas identified during pre-bid meeting and onsite project walk through 1.2 REFERENCES A. ASTM C 834-Standard Specification for Latex Sealants. B. ASTM C 919-Standard Practice for Use of Sealants in Acoustical Applications. C. ASTM C 920-Standard Specification for Elastomeric Joint Sealants. D. ASTM D 1056-Standard Specification for Flexible Cellular Materials-Sponge or Expanded Rubber. E. SWRI (Sealant, Waterproofing and Restoration Institute): Sealants: The Professional’s Guide. 1.3 SUBMITTALS A. Product Data: Indicate chemical characteristics, performance criteria, limitations and color chart for all materials. 1. Low Emitting Materials. 09800-3 (a) Submit manufacturer’s Material Safety Data Sheet Indicating VOC limits of all products. B. Submit manufacturer’s installation instructions. 1.4 QUALITY ASSURANCE A. Single source responsibility: Obtain materials from a single manufacturer. B. Manufacturer Qualifications: Company specializing in manufacturing the Products specified in this section with minimum 30 years documented experience. C. Applicator Qualifications: Approved applicator by roof system manufacturer is required. 1.5 WARRANTY A. Replace sealants and caulking which fails because of loss of cohesion or adhesion, or does not cure. PART 2 PRODUCTS 2.1 MATERIALS A. PRODUCT OPTIONS AND SUBSTITUTIONS 1. Acceptable Manufacturers: (a) The Garland Company B. Any deficiencies in performance, warranty terms or improper submittal procedure will constitute grounds for immediate rejection of substitution. B. Sealant Type: Vertical Expansion Joints 1. Moisture curing one-part elastomeric adhesive sealant 2. Non-sag type for vertical applications. 3. Capable of being continuously immersed in water; withstand movement up to 50 percent of joint width and satisfactory applied throughout a temperature range of 40 degrees to 90 degrees Fahrenheit. 4. Uniform, homogenous, and free from lumps, skins, and coarse particle when mixed. 5. Tuff-Stuff MS (a) Shear Strength: 225 psi (b) Slump: 0 Slump (c) No measurable shrinkage after 14 days 6. Shore A hardness: 25-35 7. Conforming to requirements of ASTM C920, ASTM C 679, ASTM D 412 8. Non-Staining and non-bleeding. 9. Color: Grey 09800-4 C. Back-up Materials: 1. As recommended by caulking or sealant manufacturer and compatible with each material. 2. Preformed material sized to require 25 percent to 50 percent compression upon insertion in joint. 3. Do not use materials impregnated with oil, bitumen or similar materials. D. Bond Breakers: Where joints are not of sufficient depth to receive back-up material install polyethylene bond-breaking tape at back of joint. E. Primer: 1. As recommended by manufacturers of caulking or sealant used. 2. Type that will seal the surfaces and prevent absorption of the vehicle essential to the retention of elasticity by the caulking or sealant compound. F. Accessories: Provide solvent, cleaning agents and other necessary materials as recommended by the caulking or sealant manufacturer essential for a complete installation. PART 3 EXECUTION 3.1 PREPARATION A. Verify joint dimensions, physical and environmental conditions are acceptable to receive work of this Section. B. Verify that substrate surfaces and joint openings are ready to receive work. C. Verify that joint backing and release tapes are compatible with sealant. D. Remove loose materials and foreign matter, which might impair adhesion of sealant. E. Clean and prime joint under provisions of manufacturer’s instructions. F. Perform preparation under provisions of manufacturer’s instructions. G. Protect elements surrounding work of this section from damage or disfiguration. 3.2 INSTALLATION A. Perform work under provisions of ASTM C 804 for solvent release and ASTM C 790 for latex base sealants. B. Install sealant under provisions of manufacturer’s instruction. C. Measure joint dimensions and size materials to achieve required width/depth ratios. D. Install joint backing to achieve a neck dimension no greater than 1/3 of the joint width. 09800-5 E. Install sealant free of air pockets, foreign embedded matter, ridged and sags. F. Apply sealant within recommended temperature range. Consult manufacturer when sealant cannot be applied within these temperature ranges. G. Apply generally with caulking gun of proper nozzle size to fit joints. H. Apply with sufficient pressure to fill joint from backing to surface. I. For joints in flat surfaces, neatly tool compound slightly concave with proper tools. J. Execute finishing of caulking around frames with coving tool. K. As work progresses, immediately remove compound that may accidentally flow onto adjoining surfaces using manufacturer's recommended solvent and cleaners. Remove excess material from joints immediately. L. At completion, carefully check all joints for damage and repair-damaged joints. M. Clean adjoining surfaces. N. Protect sealants and caulking until cured. END OF SECTION 09800-6 SECTION 09800 ARCHITECTURAL WALL COATING PART 1 – GENERAL 1.1 SUMMARY A. This specification is for a one component, low solvent, emulsified poly-resin architectural wall coating. It damp proofs and beautifies all types of exterior and interior masonry surfaces such as concrete, brick, CMU, stucco and exterior insulating finishing systems (EIFS). 1.2 WORK INCLUDED A. Provide all labor, materials (not listed on bid sheet), equipment and services necessary to complete coating application work: 1. Preparation of all surfaces indicated to receive new elastomeric coating. Cleaning and repairs. 2. Protection of surfaces not to be treated 3. Application of coating materials 1.3 RELATED SECTIONS A. Repairs to expansion joints and application of joint sealants: Section: 07900 1.4 SUBMITTALS A. Product Data: Submit manufacturer’s standard submittal package including specification, installation instructions, and general information for each waterproofing material. B. Applicator Qualifications: Submit a current qualified applicator certificate from the specified waterproofing manufacturer. 1.5 QUALIFICATIONS A. Primary coating materials shall be products from a single manufacturer. The primary manufacturer shall recommend any secondary materials. Manufacturer shall have a minimum of 10 years experience in the manufacturing of materials of this type. B. Applicators shall have a minimum of 5 years experience in the application of damp proofing materials of the type specified. Applicator shall be an authorized applicator from the specified damp proofing manufacturer. 09800-7 C. Pre-bid Job Walk: Ten (10) working days prior to bid opening there is to be a mandatory pre-bid job walk. Anyone not attending the pre bid job walk will not be allowed to bid the project. All products considered an equal to the specified product or any changes in the scope of work or installation or specifications must be presented at the pre bid job walk. If a change in the specification is accepted, it will be considered as an alternate and will be presented as a bid amendment issued five (5) working days prior to the bid opening. No other changes to the specification or bid documents will be accepted. D. Pre-Installation Conference: Just prior to commencement of the elastomeric coating system, meet at the site with a representative of the coating manufacturer. The elastomeric coating contractor, the general contractor, the architect and other parties affected by this section. Review methods and procedures, substrate conditions, scheduling and safety. 1.6 DELIVERY, STORAGE AND HANDLING A. Store all coating materials in the original unopened containers between 50° - 80°F (10° - 26°C) until ready for use. B. Follow the special handling or storage requirements of the manufacturer for cold weather, hot weather, etc. C. Safety: Refer to all applicable data, including but not limited to, MSDS sheets, PDS sheets, product labels, and specific instructions for specific personal protection requirements. D. Ventilation: Provide adequate ventilation to prevent the accumulation of hazardous fumes during application. E. Environmental requirements: Proceed with work of this section only when existing and forecasted weather conditions will permit the application to be performed in accordance with the manufacturer’s recommendations. 1.7 WARRANTY A. The contractor shall guarantee that all work performed will be free from defects in materials and workmanship. The contractor is to provide a 2 year labor/workmanship warranty. Upon notice of defect in writing, the contractor within one year after completion of work shall, at his own expense, make all necessary repairs or replacements of the defective work in question. B. A 5-year, material warranty is available with this system provided it has been installed by a Garland Approved Applicator and is installed according to this specification. PART 2 – PRODUCTS 2.1 MANUFACTURERS A. The design is based upon coating systems engineered and manufactured by The Garland Company or approved equals: 09800-8 The Garland Company 3800 East 91st Street Cleveland, Ohio 44105 Telephone: (800) 762-8225 Website: www.garlandco.com 2.2 MATERIALS A. Emulsified Acrylic Coating: Tuff-Coat for damp proofing and beautifying all types of exterior and interior masonry surfaces such as concrete, brick work, stucco and exterior insulation finish systems (EFIS). Tuff-Coat has the following physical properties: Tensile Strength: 160 psi (ASTM D-2370) Elongation: 585% (ASTM D-2370) Water Vapor Permeability @ 10 mils: 20 Perms (ASTM D-1653) Solids by Volume: 47.4% B. Hybrid Sealant: Tuff-Stuff MS single-component MS Polymer sealant for joints and cracks in masonry surfaces. C. Cement-based patching compound: Gar-Rock is an all-weather, fast setting, chemical action concrete patching material designed to patch concrete surfaces where quick permanent repairs are desired. (Coating will not adhere to Gar-Rock Compound). D. Epoxy-based patching compound: Fill-Loc Crack Repair is a two-component, VOC compliant, 100% solids epoxy patching product designed to make repairs to small surface imperfections prior to applying a thin coating. E. Polyester Tape: Dura-Walk Polyester Tape is a fusion bonded fabric polyester designed to be reinforcement fabric over cracks or joints. F. Nontoxic Biodegradable Cleaner: B-Clean is a heavy-duty chemical formulation designed to clean a variety of masonry substrates including: concrete, brick, stone, aggregate, and block surfaces. G. Misc. Accessories: All items incorporated into this system shall be compatible with and approved by coating manufacturer. NOTE: Allow additional material for rough or irregular surfaces and up to 10% for material loss during application and differences in substrate porosity. PART 3 – EXECUTION 09800-9 3.1 EXAMINATION A. Verify that substrate is ready to receive work; surface is clean, dry and free from projections and depressions, loose scale, sand, curing compounds, grease, oil, asphalt, loose coatings need removed and other foreign deposits. B. Do not begin work until concrete substrate has cured 28 days, minimum. Water cured treatment of concrete is preferred. Resin or water based curing compound should not be used. Non-compatible curing agents must be removed prior to application. C. The work shall not be started when temperature is under 50°F (10°C) or when precipitation is imminent. D. Verify that all other work involved with this area, done under other sections, has been completed and accepted by the architect and general contractor prior to starting the waterproofing application. E. Concrete surface pH level must not be higher than 11 prior to coating. F. Damaged areas of concrete, mortar joints or EFIS should be repaired prior to coating. 3.2 CLEANING METHODS A. Recommendations for Cleaning of EFIS: Before making repairs and coating the existing EFIS walls, the walls will be thoroughly cleaned. It is strongly recommended that you contact the manufacturer of any cladding material for proper cleaning instructions. EIFS finishes are most effectively and safely cleaned with the use of general cleaning compounds, followed by a mildly pressurized water rinse. Acidic cleaners are not recommended for routine cleaning of Dryvit finishes. The only condition that MAY warrant use of acidic cleaners is efflorescence, which is discussed later. 1. Preparation - Protect people, vehicles, property and all surfaces not intended for cleaning from splash, residue, fumes, rinse and wind drift. Read the cleaning solution manufacturer's instructions for the proper dilution appropriate for the surface cleanliness/condition of the textured finish. Mix cleaning solution in accordance with those manufacturer's instructions. Test the prepared mixture on all surfaces that may come into contact with it during application and rinsing. Contact the manufacturer of the cleaning solution for more information and cautions for use. Check all equipment for compatibility with the type of cleanser used. 2. Pressurized Water Cleaning Equipment – General Information: Leaning a ladder against any wall coated with Dryvit finishes can cause damage. It is normally most economical and efficient to use pressurized water for the cleaning/rinsing operation. The simplest method of delivering pressurized water is to use a garden hose. This is sufficient on most applications to both prewet the wall surface and rinse away applied cleaning solutions. Some commercially available pressurized water delivery systems feature a pressure gun and nozzle equipped with a control switch. 09800-10 This setup permits the operator to apply cleaning solutions to a wall over 30.5 m (100 ft.) from the base unit. Other systems have two separate hoses -one with plain water and the other with a cleaning solution. The tip angle of the nozzle should be appropriate for the distance between the area being cleaned and the nozzle tip. A 10° angle tip may be appropriate when the surface being cleaned is 30.5 m (100 ft) above the nozzle, but not when the surface being cleaned is .61–1.5 m (2-5 ft) away from the tip of the nozzle. For close proximity cleaning, tip angles of 45° or greater must be used to prevent damage to the finish. Water used for rinsing must be cold. Hot or even warm water will cause softening of the finish, and may result in damage to or removal of finish. The pressurized water rinse must not be harsh enough to erode the finish. Such degradation will reduce the long- term performance of the finish. Seek the equipment manufacturer's advice and use care when using this type of pressure near sealant joints and wood trim as well. Misdirected, high-pressure spray can damage most materials and surfaces! Caution should be taken regarding high pressure rinsing with specialty applications. Cleaning solutions used with this method should be compatible with the equipment. Some equipment manufacturers are careful to recommend that only specific cleaning compounds be pumped through their equipment. Many proprietary cleaning solutions may be subject to periodic change in formulation. It is suggested, therefore, that each product being considered be sample tested on a panel or inconspicuous wall area and judged on a trial basis before being used more extensively. 3. Cleaning Solution Application: A. Application of cleaning solutions can be accomplished using a low-pressure sprayer, 30 to 50 psi (200 to 350 kPa), or through a pressurized water-cleaning unit. The pressure used must be adequate to coat the finish surface with the cleaning solution and not more. Chemicals in the cleaner provide the cleaning action, not the force of the water spray used to apply the cleaner. Light scrubbing with a soft bristle brush may be necessary. Follow the cleaning solution manufacturer's instructions for application and scrubbing. Some solution manufacturers recommend application from the bottom, upward, to avoid "clean streaking". Application in vertical sections is also typically recommended, because this allows re-rinsing clean sections below the vertical section being cleaned. Follow the solution manufacturer's recommendations for dwell time on the wall surface prior to rinsing. (Dwell time is the period of time the cleaning solution is left on the wall prior to rinsing off.) Heat, direct sunlight and wind will affect the drying time and reaction rate of cleaning solutions. Ideally, the cleaning crew should be working on shaded areas to avoid rapid evaporation. Caution: Never use high pressure to apply cleaning solutions, as the solution may be driven through the finish and into the base coat, and become the source of future staining. 09800-11 4. Pressurized Water Rinsing: A. Rinse the wall with large amounts of clean, pressurized water from top to bottom before the cleaning solution can dry. All wall areas below the cleaned area must also be rinsed down thoroughly in a vertical section. Failure to completely flush the cleaned area and all wall areas below of the cleaning solution may leave residues that may emerge upon exposure to precipitation. Rinse all equipment thoroughly after each use. Higher pressures should be used for this pressurized water rinse, as long as it does not damage the finish. Pressure should normally be kept below 600 psi. The higher pressure is needed to remove surface contaminants that have been lifted by the chemical action of the cleaning solution, and also to remove any residue of the cleaning solution itself. This is why it is important not to use high-pressure unit the cleaning solution has been applied (by low pressure or mild scrubbing) and allowed to act for the appropriate dwell time. Use of pressurized clean water alone to clean a finish will require higher water pressures to remove the surface contaminants, which increases the likelihood of damaging the finish. Without application of a cleaning solution, the pressure required to clean the finish will usually require such force that the surface of the finish is abraded or removed. This must be avoided. Finish damaged by such "power washing" techniques alone can void product performance warranties. 5. Pressurized Water Cleaning Equipment – General Information: Leaning a ladder against any wall coated with Dryvit finishes can cause damage. It is normally most economical and efficient to use pressurized water for the cleaning/rinsing operation. The simplest method of delivering pressurized water is to use a garden hose. This is sufficient on most applications to both prewet the wall surface and rinse away applied cleaning solutions. Some commercially available pressurized water delivery systems feature a pressure gun and nozzle equipped with a control switch. This setup permits the operator to apply cleaning solutions to a wall over 30.5 m (100 ft) from the base unit. Other systems have two separate hoses -one with plain water and the other with a cleaning solution. The tip angle of the nozzle should be appropriate for the distance between the area being cleaned and the nozzle tip. A 10° angle tip may be appropriate when the surface being cleaned is 30.5 m (100 ft) above the nozzle, but not when the surface being cleaned is .61–1.5 m (2-5 ft) away from the tip of the nozzle. For close proximity cleaning, tip angles of 45° or greater must be used to prevent damage to the finish. Water used for rinsing must be cold. Hot or even warm water will cause softening of the finish, and may result in damage to or removal of finish. The pressurized water rinse must not be harsh enough to erode the finish. Such degradation will reduce the long- term performance of the finish. Seek the equipment manufacturer's advice and use care when using this type of pressure near sealant joints and wood trim as well. 09800-12 Misdirected, high-pressure spray can damage most materials and surfaces! Caution should be taken regarding high pressure rinsing with specialty applications. Cleaning solutions used with this method should be compatible with the equipment. Some equipment manufacturers are careful to recommend that only specific cleaning compounds be pumped through their equipment. Many proprietary cleaning solutions may be subject to periodic change in formulation. It is suggested, therefore, that each product being considered be sample tested on a panel or inconspicuous wall area and judged on a trial basis before being used more extensively. 3.3 EIFS REPAIRS – SMALL HOLES A. Holes or other damages less than 76mm x 76mm (3”x3”) in size with a maximum depth of 1” can be repaired by using Dryvit Rapid Patch product or similar. 1. With a sharp utility knife, cut through and remove the lamina, exposing a neat uniform- sized area of insulation slightly larger than the damaged area. Using a disk grinder or belt sander with a 20 grit aluminum oxide disk or belt, remove the finish around the cut, exposing the reinforced base coat approximately 76 mm (3") around the damage area. 2. Cut out the loose, damaged foam to reveal fresh foam. Cutting off the foam all the way to substrate is not recommended. When foam in the damaged area is well bonded to the substrate, care must be taken to expose as little of the substrate as possible and prevent rupturing the surface of the substrate. The area to be patched should be round or rectangular in shape and between 19 mm and 25 mm (3/4"and 1") in depth. Deeper patches should be filled with a piece of EPS so the patch thickness is within this range. RapidPatch material may be used to adhere the EPS filler to the substrate. 3. Precisely mask the surrounding finish with masking tape. 4. Mix the RapidPatch and apply the mixture to the damaged area with a margin trowel to a depth of approximately 3.2 mm (1/8") below the existing base coat surface. Also add a thin layer of material on the exposed base coat surrounding the patch. Cut a piece of mesh to the proper size and place over the wet RapidPatch overlapping the existing base coat a minimum of 25 mm (1"). Add additional RapidPatch material to completely fill the damaged area, cover the mesh and feather onto the surrounding base coat. If the material appears initially loose, wait a short time until it stiffens up and level off any imperfections with additional RapidPatch mixture as needed. 5. When the patching material in the damaged area is stiff enough, use a clean, damp margin trowel to smooth out the surface. This may be repeated until a satisfactory surface is achieved. The trowel must be clean and damp prior to each smoothing. 6. Let RapidPatch set for at least 60 minutes, depending on ambient conditions. 7. If necessary, again, precisely mask the surrounding existing finish with masking tape. 09800-13 8. Apply the new finish over the patched area and texture to match the surrounding finish. NOTE: Do not sand the patched area prior to finish application. 9. If the entire wall is to be refinished, it is not necessary to mask off and apply finish at this stage. Refer to the procedure for repairing texture variations for complete details. NOTE: Because RapidPatch is specifically designed to compensate for drying shrinkage, it may b used to repair damaged areas up to 76 mm x 76 mm x 25 mm (3" x 3" x 1"). 3.4 EIFS REPAIR – IMPACT DAMAGE: A. Larger areas of damage will be repaired prior to coating installation. 1. Mask off an area slightly larger than the damaged area. Using a sharp utility knife, hand or circular saw with a carborundum blade, cut into the EIFS down to the substrate, outside of damaged area. Remove the damaged EIFS exposing a neat uniform size area slightly larger than the damage area. 2. Grind off finish a minimum 76 mm (3") to expose the existing base coat layer. CAUTION: Care should be taken not to damage the reinforcing mesh with the grinder. The edges of the finish should be sharp, clean and non-tapered beyond the cut out area. 3. Using the appropriate fasteners and/or adhesive install EPS. Ensure overall tightness at the cut line and sliver if necessary. 4. Apply new base coat (cementious/noncementious) and mesh overlapping onto existing exposed base coat layer approximately 64 mm (21/2"). Ensure that the newly applied base coat is flat and is seated approximately 1.6 mm (1/16") below the surface of the existing finish. Allow to fully dry (minimum. 24 hours). 5. If necessary again precisely mask off the existing finish. Apply new finish and blend new finish into existing finish. While the finish is still wet, remove the masking tape and feather the edges of the patch so they will blend with the surrounding area. Use a brush, nail, toothpick or similar tool to blend the edges of the patch and to precisely match the texture of the patch with the surrounding area. Proper execution of this step is critical to the success of the patch. NOTE: Environmental conditions, dirt, and exposure will alter the existing color slightly. A final coating of Tuff-Coat is recommended on the total wall surface to ensure color uniformity between patched areas and existing finish coat. 3.5 EIFS REPAIRS - REATTACHMENT OF EIFS: A. All loose or un-attached EFIS will be re-anchored before repairs and coating are performed. Repair involves adding mechanical fasteners to anchor the EIFS back to the substrate and 09800-14 refinishing the affected areas. The fastening schedule will need to resist structural loads (i.e. wind) and has to be properly evaluated for the specific building. 3.6 PREPERATION A. Clean substrate to remove any and all surface contaminants. Surfaces to be coated must be cleaned to a sound surface. Refer to your Garland representative for specific preparation techniques. B. Mask-off all adjoining areas that are not to receive the elastomeric wall coating. C. Provide a suitable workstation to mix the coating materials. D. Concrete: Special attention should be given to smoothness of surface and freedom from contaminants, including paint or previous coatings. Consult your Garland representative for alternate procedures for coating over existing paint. Such procedures are highly dependent on specific job conditions. Curing compounds, if used, shall be removed either by blast media or etching. In the event specifications are not met, the following corrective procedures are recommended. E. Cleaning Methods: 1. Nontoxic Biodegradable Cleaner: Nontoxic Biodegradable Concrete & Masonry Cleaner: Scrape, sand, or wire brush all hard or glossy surfaces and residual contaminants to assure effective cleaning. Use the most abrasive methods necessary to remove all contaminants that will inhibit the cleaning solution from properly saturating the substrate. Rinse the substrate to be treated thoroughly with clean water to remove excess debris and dampen the surface. Beginning at the top of the substrate working down to the bottom, generously apply the B-Clean solution directly to the affected areas using overlapping patterns. Allow the solution to soak into surface for 20-30 minutes. Do NOT allow surface to dry. Reapply a light mist of the solution intermittently to ensure the surface remains damp. Depending on the degree of contamination and exposure a stiff bristle brush may be required once the solution reacts. Next, using overlapping patterns rinse the surface from top to bottom with water. Additional applications may be required dependent upon the severity of the contaminant, using the same approach as above. Allow the substrate sufficient time to dry. 2. Solvent & Acid Cleaners: Wipe up grease or oil with a solvent and absorbent material. Disposal of this material should be in accordance with local laws and codes. Wash with solvent-alkaline cleaners diluted one part cleaner and five parts water. Rinse thoroughly with clean water. If evidence of oil film remains as indicated by water “beading,” etch surface with 10% solution muriatic acid. Agitate surface with stiff bristle broom; then rinse with clean water. 09800-15 Remove curing compounds by etching with 10% muriatic acid followed by clean water rinse. Allow to thoroughly dry before applying coating. Grinding or sandblasting can remove heavy deposits of contaminants. Any residual traces of asphalt stains must be sealed with an epoxy primer to avoid staining of light colored top coats. Apply primer in two coats and allow a minimum of 48 hours cure time. F. Cracks less than 1/16” (1.5 mm) wide shall be sealed after cleaning has been performed using an elastomeric hybrid sealant. Crack shall be cleared of all loose debris, dirt and widened slightly at the surface to accommodate elastomeric hybrid sealant. Apply elastomeric hybrid sealant by knifing into crack or gunning over crack surface, followed by tooling to match adjacent surface profile, pressing the sealant into the crack cavity to fill completely. G. Cracks 1/16” (1.5 mm) to 1/8” (3.0 mm) wide shall be routed to a ¼” to ½” groove, backer rod shall be installed, and groove shall be caulked with elastomeric hybrid sealant. Fill grooves flush with adjacent surfaces. H. Allow sufficient curing time for all sealants to dry-through before proceeding with elastomeric coating application – at least 1 hour not exceeding 3 hours prior to stripe coating with approved elastomeric coating. I. All sealed expansion joints or sealant repairs must be stripe coated within 1-3 hours with a half inch nap roller or approved brush extending the coating a minimum of 2 inches past the perimeter of the joints sealant or sealant repair ensuring a good protective base of the elastomeric coating is present. I. Defective mortar or stucco areas should be repaired using a cement-based patching compound. 3.7 INSTALLATION A. Technical Advice: The installation of this elastomeric coating system shall be accomplished in the presence of, or with the advice of the manufacturer’s technical representative. B. Joint Treatment: 1. Non-moving Cracks: Stripe coats all non-moving cracks. Fill the crack first with a bead of Tuff-Stuff MS sealant and strike flush. After filling, apply Tuff-Coat for a distance of 2” on each side of the crack 16-20 mils thick and allow curing. When applying the elastomeric coating system on the wall, go over the stripe coat to achieve a total thickness of 48-52 mils. 2. Moving Cracks: Remove all dirt and loose chips of concrete from the crack. Fill with Tuff-Stuff MS and strike flush with the wall surface. Center 4” wide piece of polyester tape over the crack and adhere it firmly and thoroughly to the wall. Stripe coat 16-20 mils of Tuff-Coat over the polyester tape and for 2” on each side of the crack. When applying the elastomeric coating system on the wall, go over the stripe coat to achieve a total thickness of 48-52 mils. 09800-16 3. Control Joints: Place a backer material (solvent expanded plastic such as polyethylene or polypropylene) in joint. The backer material should be oversized so it can be compressed into the joint and flush to the wall surface. Apply a bead of Tuff-Stuff MS sealant over the backer rod sealing the joint and strike flush with the wall surface. C. Elastomeric Coating: Apply Tuff-Coat to secure a total minimum coverage of 2 gallons per 100 square feet (total wet film thickness 32 mils). Product shall be applied by phenolic core roller or airless spray at a rate of 100-200 sq. ft. per gallon depending on the porosity and roughness of the surface with a minimum 2-coat process. D. Elastomeric Coating: Apply Tuff-Coat Textured to secure a total minimum coverage of 2 gallons per 100 sq. ft. (Total wet film thickness 32 mils). Product shall be applied by phenolic core roller at a rate of 60-80 sq. ft. per gallon depending on the porosity and roughness of the surface with a minimum 2-coat process. (Cannot spray this version). 3.4 CORNER GUARDS – INSTALLATION A. Where indicated at pre-bid meeting and onsite project walk-through, install vinyl/plastic corner guards. B. Corner Guards Installation – See sample installation instructions (Pg. 21) 3.5 FIELD QUALITY CONTROL A. The contractor for work under this section shall maintain a quality control program specifically to verify compliance with this specification. A daily log shall be kept to record actions in the field. B. Inspections: A minimum of three (Substrate, Application and Final) inspections by an approved manufacturer’s representative will be required on all projects requiring a warranty. END OF SECTION 09800-17 09800-18 09800-19 09800-20 Installation Hotline • 866.EZINPRO Inprocorp.com • 800.222.5556 • 262.679.9010 World Headquarters S80 W18766 Apollo Drive, Muskego, WI 53150 USA Section View Safety Glasses, Tape Measure, Level, Power Drill, 1/4” Socket, Drill Bits - 1/4” masonry (concrete/concrete block), Power Miter Saw, 1O” Blade with 60-80 Carbide Tipped Teeth Recommended tools Important 1. Acclimate materials 24 hrs before installation. Maintain temperature controlled environment after installation 2. Install in accordance with manufacturer’s installation instructions. Failure to do so will void the warranty. Installation tips 1. Cut covers up to 1/16” (1.6mm) longer to ensure a tight fi t. Installation Instructions Tape-on Corner Guards TEXTURED RIGID VINYL .080" [2mm] IPC.431/REV.4 Please read all instructions before installing corner guards. TEXTURED RIGID VINYL .080" [2mm] 3/4" [19mm] or 1 1/2" or 3" [38mm or 76mm] CONTINUOUS FOAM DOUBLE FACED TAPE CONTINUOUS FOAM DOUBLE FACED TAPE 1 1/2" or 3" [38mm or 76mm] Installation Hotline • 866.EZINPRO Inprocorp.com • 800.222.5556 • 262.679.9010 World Headquarters S80 W18766 Apollo Drive, Muskego, WI 53150 USA Components Installation Instructions Tape-on Corner Guards Please read all instructions before installing corner guards. TEXTURED RIGID VINYL .080" [2mm] PART #4' 8 9' 12' 3/4"3448N 3496N 3409N 3412N 1 1/2"11248N 11296N 11209N 11212N 3"3348N 3396N 3309N 3312N CORNER GUARD HEIGHT WING SIZE PART #4' 8 9' 12' 1 1/2"248135N 296135N 209135N 212135N 3"348135N 396135N 309135N 312135N CORNER GUARD HEIGHT WING SIZE TEXTURED RIGID VINYL .080" [2mm] Installation Hotline • 866.EZINPRO Inprocorp.com • 800.222.5556 • 262.679.9010 World Headquarters S80 W18766 Apollo Drive, Muskego, WI 53150 USA Installation Instructions Tape-on Corner Guards 1. Allow corner guards to reach room temperature before installing. The wall surface that the corner guards are to be applied must be dry and free of dirt, dust, oil, loose paint, wax and grease. 2. TAPE-ON INSTALLATION Peel the paper release backing from the corner guard. Starting at the bottom, position the corner guard on the wall. Apply firm pressure to the entire surface of the corner guard to ensure a firm bond. An extension roller will aid this step. SEE FIG. 1 Note: In humid conditions or when corner guards are not adhering with foam tape, the installation may require the addition of PL Premium Adhesive. 3. WITHOUT TAPE INSTALLATION When adhering to textured or difficult surfaces, such as glazed block or wallpaper, use IPC #535 Heavy-Duty Adhesive to adhere corner guards. Apply a bead of IPC #535 in a zig-zag pattern over the back of the corner guard (SEE FIG. 2a). Immediately position corner guard on the wall and apply pressure until a tight fit is achieved. An extension roller will aid this step. SEE FIG. 2b Adhesive Coverage: One 10.6 oz cartridge of IPC #535 Heavy-Duty Adhesive will adhere the following corner guards based on an approximate cover of 70 lf per cartridge. Installation tip when installing corner guards on walls painted with Low or Zero VOC paints. Corner Guards adhered to walls painted with Low or Zero VOC paints may have adhesion problems when using foam tapes. To improve adhesion follow the steps listed below: 1. Apply de-natured alcohol to a clean soft cloth. Wipe the installation area on the wall with the de-natured alcohol. 2. Allow the wall to completely dry. 3. Once the wall is completely dry, remove the release liner from the foam tape on the corner guard. Position the corner guard at the correct height on the wall making sure it is plumb. Press the corner guard to the wall making firm contact between the wall and each piece of foam tape, ensuring that there are no air pockets between the foam tape and wall. Caution: De-natured alcohol is a flammable liquid. Completely read the label, safety data sheet and follow all safety pre-cautions when using this solvent. Test the use of de-natured alcohol in an inconspicuous area of the wall to make sure the paint is not damaged. Wing Size Height # of Corner Guards per Cartridge 3/4", 1-1/2", 2"3'11 1-1/2", 2", 3/4"4'8 3"3' 6 3/4", 1-1/2", 2"8'4 3"4'4 3"8'2 3"12'1.5 TAPE-ON CORNER GUARD DRYWALL COVE BASE PAPER RELEASE BACKING IPC #535 HEAVY-DUTY ADHESIVE ON BACK SIDE CORNER GUARD DRYWALL COVE BASE FIG. 2a FIG. 2b FIG. 1 Please read all instructions before installing corner guards. Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4790 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Fire Department Agenda Number: 7.11 SUBJECT/RECOMMENDATION: Approve the Federally-Funded Subaward and Grant Agreement for public assistance support for Hurricane Irma expenditures and authorize the City Manager to execute same. (consent) SUMMARY: Federal Emergency Management Agency’s (FEMA) Public Assistance program is a Federal grant to aid State and Local governments in returning a disaster area to pre-disaster conditions. A Request for Public Assistance (RPA) was submitted and approved. FEMA and the State share the responsibility for making Public Assistance funds available to the Subgrantee/Subrecipient. It is now necessary for the City of Clearwater, as the Subgrantee/Subrecipient, to enter into the Agreement with the Florida Division of Emergency Management (the Grantee/Recipient). APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 7/19/2018 1 Contract Number: FEDERALLY-FUNDED SUBAWARD AND GRANT AGREEMENT 2 C.F.R. §200.92 states that a “subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract.” As defined by 2 C.F.R. §200.74, “pass-through entity” means “a non-Federal entity that provides a subaward to a Sub-Recipient to carry out part of a Federal program.” As defined by 2 C.F.R. §200.93, “Sub-Recipient” means “a non-Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal program.” As defined by 2 C.F.R. §200.38, “Federal award” means “Federal financial assistance that a non-Federal entity receives directly from a Federal awarding agency or indirectly from a pass-through entity.” As defined by 2 C.F.R. §200.92, “subaward” means “an award provided by a pass-through entity to a Sub- Recipient for the Sub-Recipient to carry out part of a Federal award received by the pass-through entity.” The following information is provided pursuant to 2 C.F.R. §200.331(a)(1): Sub-Recipient’s name: Sub-Recipient’s PA ID/FIPS Number: Sub-Recipient's unique entity identifier: Federal Award Identification Number (FAIN): Federal Award Date: Subaward Period of Performance Start and End Date (Cat A-B): Subaward Period of Performance Start and End Date (Cat C-G): Amount of Federal Funds Obligated by this Agreement: Total Amount of Federal Funds Obligated to the Sub-Recipient by the pass-through entity to include this Agreement: Total Amount of the Federal Award committed to the Sub-Recipient by the pass-through entity: Federal award project description (see FFATA) Name of Federal awarding agency: Grant to Local Government for debris removal, emergency protective measures and repair or replacement of disaster damaged facilities Dept. of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) 2 Name of pass-through entity: Contact information for the pass-through entity: Catalog of Federal Domestic Assistance (CFDA) Number and Name: Whether the award is Research & Development: Indirect cost rate for the Federal award: Florida Division of Emergency Management (FDEM) 2555 Shumard Oak Blvd. Tallahassee, FL 32399-2100 97.036 Public Assistance N/A See by 44 C.F.R. 207.5(b)(4) 3 THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, with headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), and, ____________________________________________ (hereinafter referred to as the "Sub-Recipient"). For the purposes of this Agreement, the Division serves as the pass-through entity for a Federal award, and the Sub-Recipient serves as the recipient of a subaward. THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS: A.The Sub-Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the services identified herein; B.The State of Florida received these grant funds from the Federal government, and the Division has the authority to subgrant these funds to the Sub-Recipient upon the terms and conditions outlined below; and, C.The Division has statutory authority to disburse the funds under this Agreement. THEREFORE, the Division and the Sub-Recipient agree to the following: (1)APPLICATION OF STATE LAW TO THIS AGREEMENT 2 C.F.R. §200.302 provides: “Each state must expend and account for the Federal award in accordance with state laws and procedures for expending and accounting for the state's own funds.” Therefore, section 215.971, Florida Statutes, entitled “Agreements funded with federal or state assistance”, applies to this Agreement. (2)LAWS, RULES, REGULATIONS AND POLICIES a.The Sub-Recipient's performance under this Agreement is subject to 2 C.F.R. Part 200, entitled “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.” b.As required by Section 215.971(1), Florida Statutes, this Agreement includes: i.A provision specifying a scope of work that clearly establishes the tasks that the Sub-Recipient is required to perform. ii.A provision dividing the agreement into quantifiable units of deliverables that must be received and accepted in writing by the Division before payment. Each deliverable must be directly related to the scope of work and specify the required minimum level of service to be performed and the criteria for evaluating the successful completion of each deliverable. iii.A provision specifying the financial consequences that apply if the Sub- Recipient fails to perform the minimum level of service required by the agreement. iv.A provision specifying that the Sub-Recipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. v.A provision specifying that any balance of unobligated funds which has been advanced or paid must be refunded to the Division. 4 vi.A provision specifying that any funds paid in excess of the amount to which the Sub-Recipient is entitled under the terms and conditions of the agreement must be refunded to the Division. c.In addition to the foregoing, the Sub-Recipient and the Division shall be governed by all applicable State and Federal laws, rules and regulations. Any express reference in this Agreement to a particular statute, rule, or regulation in no way implies that no other statute, rule, or regulation applies. (3)CONTACT a.In accordance with section 215.971(2), Florida Statutes, the Division’s Grant Manager shall be responsible for enforcing performance of this Agreement’s terms and conditions and shall serve as the Division’s liaison with the Sub-Recipient. As part of his/her duties, the Grant Manager for the Division shall: i.Monitor and document Sub-Recipient performance; and, ii.Review and document all deliverables for which the Sub-Recipient requests payment. b.The Division's Grant Manager for this Agreement is: ________________________________ 2555 Shumard Oak Blvd. Ste. 360 Tallahassee, FL 32399-2100 Telephone: _______________________ Email: ___________________________ c.The name and address of the Representative of the Sub-Recipient responsible for the administration of this Agreement is: Jevon A. Graham 1140 Court Street Clearwater, FL 33756 Telephone:727-562-4334 Email:jevon.graham@myclearwater.com d.In the event that different representatives or addresses are designated by either party after execution of this Agreement, notice of the name, title and address of the new representative will be provided to the other party in writing via letter or electronic email. It is the Sub-Recipient’s responsibility to authorize its users in the FloridaPA.org website. Only the Authorized or Primary Agents identified on the Designation of Authority (Agents) in Attachment D may authorize addition or removal of agency users. 5 (4)TERMS AND CONDITIONS This Agreement contains all the terms and conditions agreed upon by the parties. (5)EXECUTION This Agreement may be executed in any number of counterparts, any one of which may be taken as an original. (6)MODIFICATION Either party may request modification of the provisions of this Agreement. Changes which are agreed upon shall be valid only when in writing, signed by each of the parties, and attached to the original of this Agreement. In order for a Project to be eligible for reimbursement, a modification to this agreement must be executed incorporating the Project as identified by number, budget, and scope of work. Projects not included by modification will be ineligible for funding, regardless of Federal approval for the Project. (7)SCOPE OF WORK. The Sub-Recipient shall perform the work in accordance with the Budget and Project List –Attachment A and Scope of Work, Deliverables and Financial Consequences – Attachment B of this Agreement. (8)PERIOD OF AGREEMENT. This Agreement shall begin upon execution by both parties and shall end six (6) months from the date of declaration for Emergency Work (Categories A & B) or eighteen (18) months from the date of declaration for Permanent Work (Categories C-G), unless terminated earlier in accordance with the provisions of Paragraph (17) of this Agreement. Consistent with the definition of “period of performance” contained in 2 C.F.R. §200.77, the term “period of agreement” refers to the time during which the Sub-Recipient “may incur new obligations to carry out the work authorized under” this Agreement. In accordance with 2 C.F.R. §200.309, the Sub-Recipient may receive reimbursement under this Agreement only for “allowable costs incurred during the period of performance.” In accordance with section 215.971(1)(d), Florida Statutes, the Sub-Recipient may expend funds authorized by this Agreement “only for allowable costs resulting from obligations incurred during” the period of agreement. (9)FUNDING a.This is a cost-reimbursement Agreement, subject to the availability of funds. b.The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature, and subject to any modification in accordance with either Chapter 216, Florida Statutes, or the Florida Constitution. c.The Division will reimburse the Sub-Recipient only for allowable costs incurred by the Sub-Recipient in the successful completion of each deliverable. The maximum reimbursement amount for each deliverable is outlined in Attachment A of this Agreement (“Budget and Project List”). The maximum federal reimbursement amount for the entirety of this Agreement is _____________________. 6 d.As required by 2 C.F.R. §200.415(a), any request for payment under this Agreement must include a certification, signed by an official who is authorized to legally bind the Sub-Recipient, which reads as follows: “By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812).” e.The Division will review any request for reimbursement by comparing the documentation provided by the Sub-Recipient in FloridaPA.org against a performance measure, outlined in Attachment B, Scope of Work, Deliverables, and Financial Consequences, that clearly delineates: i.The required minimum acceptable level of service to be performed; and, ii.The criteria for evaluating the successful completion of each deliverable. f.The performance measure required by section 215.971(1)(b), Florida Statutes, remains consistent with the requirement for a “performance goal”, which is defined in 2 C.F.R. §200.76 as “a target level of performance expressed as a tangible, measurable objective, against which actual achievement can be compared.” It also remains consistent with the requirement, contained in 2 C.F.R. §200.301, that the Division and the Sub-Recipient “relate financial data to performance accomplishments of the Federal award.” g.If authorized by the Federal Awarding Agency, then the Division will reimburse the Sub-Recipient for overtime expenses in accordance with 2 C.F.R. §200.430 (“Compensation—personal services”) and 2 C.F.R. §200.431 (“Compensation—fringe benefits”). If authorized by the Federal Awarding Agency, and if the Sub-Recipient seeks reimbursement for overtime expenses for periods when no work is performed due to vacation, holiday, illness, failure of the employer to provide sufficient work, or other similar cause (see 29 U.S.C. §207(e)(2)), then the Division will treat the expense as a fringe benefit. 2 C.F.R. §200.431(a) defines fringe benefits as “allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages.” Fringe benefits are allowable under this Agreement as long as the benefits are reasonable and are required by law, Sub-Recipient- employee agreement, or an established policy of the Sub-Recipient. 2 C.F.R. §200.431(b) provides that the cost of fringe benefits in the form of regular compensation paid to employees during periods of authorized absences from the job, such as for annual leave, family-related leave, sick leave, holidays, court leave, military leave, administrative leave, and other similar benefits, are allowable if all of the following criteria are met: i.They are provided under established written leave policies; ii.The costs are equitably allocated to all related activities, including Federal awards; and, 7 iii.The accounting basis (cash or accrual) selected for costing each type of leave is consistently followed by the non-Federal entity or specified grouping of employees. h.If authorized by the Federal Awarding Agency, then the Division will reimburse the Sub-Recipient for travel expenses in accordance with 2 C.F.R. §200.474. As required by the Reference Guide for State Expenditures, reimbursement for travel must be in accordance with section 112.061, Florida Statutes, which includes submission of the claim on the approved state travel voucher. If the Sub- Recipient seeks reimbursement for travel costs that exceed the amounts stated in section 112.061(6)(b), Florida Statutes ($6 for breakfast, $11 for lunch, and $19 for dinner), then the Sub-Recipient must provide documentation that: i.The costs are reasonable and do not exceed charges normally allowed by the Sub-Recipient in its regular operations as a result of the Sub-Recipient’s written travel policy; and, ii.Participation of the individual in the travel is necessary to the Federal award. i.The Division’s grant manager, as required by section 215.971(2)(c), Florida Statutes, shall reconcile and verify all funds received against all funds expended during the grant agreement period and produce a final reconciliation report. The final report must identify any funds paid in excess of the expenditures incurred by the Sub-Recipient. j.As defined by 2 C.F.R. §200.53, the term “improper payment” means or includes: i.Any payment that should not have been made or that was made in an incorrect amount (including overpayments and underpayments) under statutory, contractual, administrative, or other legally applicable requirements; and, ii.Any payment to an ineligible party, any payment for an ineligible good or service, any duplicate payment, any payment for a good or service not received (except for such payments where authorized by law), any payment that does not account for credit for applicable discounts, and any payment where insufficient or lack of documentation prevents a reviewer from discerning whether a payment was proper. (10) RECORDS a.As required by 2 C.F.R. §200.336, the Federal awarding agency, Inspectors General, the Comptroller General of the United States, and the Division, or any of their authorized representatives, shall enjoy the right of access to any documents, papers, or other records of the Sub-Recipient which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right of access also includes timely and reasonable access to the Sub-Recipient’s personnel for the purpose of interview and discussion related to such documents. Finally, the right of access is not limited to the required retention period but lasts as long as the records are retained. b.As required by 2 C.F.R. §200.331(a)(5), the Division, the Chief Inspector General of the State of Florida, the Florida Auditor General, or any of their authorized representatives, shall enjoy the right of access to any documents, financial statements, papers, or other records of the Sub-Recipient which are pertinent to this Agreement, in order to make audits, examinations, excerpts, and transcripts. 8 The right of access also includes timely and reasonable access to the Sub-Recipient’s personnel for the purpose of interview and discussion related to such documents. c.As required by Florida Department of State’s record retention requirements (Chapter 119, Florida Statutes) and by 2 C.F.R. §200.333, the Sub-Recipient shall retain sufficient records to show its compliance with the terms of this Agreement, as well as the compliance of all subcontractors or consultants paid from funds under this Agreement, for a period of five (5) years from the date of submission of the final expenditure report. The following are the only exceptions to the five (5) year requirement: i.If any litigation, claim, or audit is started before the expiration of the 5-year period, then the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. ii.When the Division or the Sub-Recipient is notified in writing by the Federal awarding agency, cognizant agency for audit, oversight agency for audit, cognizant agency for indirect costs, or pass-through entity to extend the retention period. iii.Records for real property and equipment acquired with Federal funds must be retained for 5 years after final disposition. iv.When records are transferred to or maintained by the Federal awarding agency or pass-through entity, the 5-year retention requirement is not applicable to the Sub-Recipient. v.Records for program income transactions after the period of performance. In some cases recipients must report program income after the period of performance. Where there is such a requirement, the retention period for the records pertaining to the earning of the program income starts from the end of the non-Federal entity's fiscal year in which the program income is earned. vi.Indirect cost rate proposals and cost allocations plans. This paragraph applies to the following types of documents and their supporting records: indirect cost rate computations or proposals, cost allocation plans, and any similar accounting computations of the rate at which a particular group of costs is chargeable (such as computer usage chargeback rates or composite fringe benefit rates). d.In accordance with 2 C.F.R. §200.334, the Federal awarding agency must request transfer of certain records to its custody from the Division or the Sub-Recipient when it determines that the records possess long-term retention value. e.In accordance with 2 C.F.R. §200.335, the Division must always provide or accept paper versions of Agreement information to and from the Sub-Recipient upon request. If paper copies are submitted, then the Division must not require more than an original and two copies. When original records are electronic and cannot be altered, there is no need to create and retain paper copies. When original records are paper, electronic versions may be substituted through the use of duplication or other forms of electronic media provided that they are subject to periodic quality control reviews, provide reasonable safeguards against alteration, and remain readable. 9 f.As required by 2 C.F.R. §200.303, the Sub-Recipient shall take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or the Division designates as sensitive or the Sub-Recipient considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality. g.Florida's Government in the Sunshine Law (Section 286.011, Florida Statutes) provides the citizens of Florida with a right of access to governmental proceedings and mandates three, basic requirements: (1) meetings of public boards or commissions must be open to the public; (2) reasonable notice of such meetings must be given; and, (3) minutes of the meetings must be taken and promptly recorded. The mere receipt of public funds by a private entity, standing alone, is insufficient to bring that entity within the ambit of the open government requirements. However, the Government in the Sunshine Law applies to private entities that provide services to governmental agencies and that act on behalf of those agencies in the agencies' performance of their public duties. If a public agency delegates the performance of its public purpose to a private entity, then, to the extent that private entity is performing that public purpose, the Government in the Sunshine Law applies. For example, if a volunteer fire department provides firefighting services to a governmental entity and uses facilities and equipment purchased with public funds, then the Government in the Sunshine Law applies to board of directors for that volunteer fire department. Thus, to the extent that the Government in the Sunshine Law applies to the Sub-Recipient based upon the funds provided under this Agreement, the meetings of the Sub- Recipient's governing board or the meetings of any subcommittee making recommendations to the governing board may be subject to open government requirements. These meetings shall be publicly noticed, open to the public, and the minutes of all the meetings shall be public records, available to the public in accordance with Chapter 119, Florida Statutes. h.Florida's Public Records Law provides a right of access to the records of the state and local governments as well as to private entities acting on their behalf. Unless specifically exempted from disclosure by the Legislature, all materials made or received by a governmental agency (or a private entity acting on behalf of such an agency) in conjunction with official business which are used to perpetuate, communicate, or formalize knowledge qualify as public records subject to public inspection. The mere receipt of public funds by a private entity, standing alone, is insufficient to bring that entity within the ambit of the public record requirements. However, when a public entity delegates a public function to a private entity, the records generated by the private entity's performance of that duty become public records. Thus, the nature and scope of the services provided by a private entity determine whether that entity is acting on behalf of a public agency and is therefore subject to the requirements of Florida's Public Records Law. i.The Sub-Recipient shall maintain all records for the Sub-Recipient and for all subcontractors or consultants to be paid from funds provided under this Agreement, including documentation of all program costs, in a form sufficient to determine compliance with the requirements 10 and objectives of the Budget and Project List – Attachment A, Scope of Work – Attachment B, and all other applicable laws and regulations. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (850) 815-4156, Records@em.myflorida.com, or 2555 Shumard Oak Boulevard, Tallahassee, FL 32399. (11) AUDITS a.The Sub-Recipient shall comply with the audit requirements contained in 2 C.F.R. Part 200, Subpart F. b.In accounting for the receipt and expenditure of funds under this Agreement, the Sub-Recipient shall follow Generally Accepted Accounting Principles (“GAAP”). As defined by 2 C.F.R. §200.49, GAAP “has the meaning specified in accounting standards issued by the Government Accounting Standards Board (GASB) and the Financial Accounting Standards Board (FASB).” c.When conducting an audit of the Sub-Recipient’s performance under this Agreement, the Division shall use Generally Accepted Government Auditing Standards (“GAGAS”). As defined by 2 C.F.R. §200.50, GAGAS, “also known as the Yellow Book, means generally accepted government auditing standards issued by the Comptroller General of the United States, which are applicable to financial audits.” d.If an audit shows that all or any portion of the funds disbursed were not spent in accordance with the conditions of this Agreement, the Sub-Recipient shall be held liable for reimbursement to the Division of all funds not spent in accordance with these applicable regulations and Agreement provisions within thirty days after the Division has notified the Sub-Recipient of such non- compliance. e.The Sub-Recipient shall have all audits completed by an independent auditor, which is defined in section 215.97(2)(h), Florida Statutes, as “an independent certified public accountant licensed under chapter 473.” The independent auditor shall state that the audit complied with the applicable provisions noted above. The audit must be received by the Division no later than nine months from the end of the Sub-Recipient’s fiscal year. f.The Sub-Recipient shall send copies of reporting packages for audits conducted in accordance with 2 C.F.R. Part 200, by or on behalf of the Sub-Recipient, to the Division at the following address: DEMSingle_Audit@em.myflorida.com OR Office of the Inspector General 2555 Shumard Oak Boulevard 11 Tallahassee, Florida 32399-2100 g.The Sub-Recipient shall send the Single Audit reporting package and Form SF-SAC to the Federal Audit Clearinghouse by submission online at: http://harvester.census.gov/fac/collect/ddeindex.html h.The Sub-Recipient shall send any management letter issued by the auditor to the Division at the following address: DEMSingle_Audit@em.myflorida.com OR Office of the Inspector General 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 (12) REPORTS a.Consistent with 2 C.F.R. §200.328, the Sub-Recipient shall provide the Division with quarterly reports and a close-out report. These reports shall include the current status and progress by the Sub-Recipient and all subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this Agreement, in addition to any other information requested by the Division. b.Quarterly reports are due to the Division no later than 30 days after the end of each quarter of the program year and shall be sent each quarter until submission of the administrative close- out report. The ending dates for each quarter of the program year are March 31, June 30, September 30 and December 31. c.The closeout report is due sixty (60) days after termination of this Agreement or sixty (60)days after completion of the activities contained in this Agreement, whichever first occurs. d.If all required reports and copies are not sent to the Division or are not completed in a manner acceptable to the Division, then the Division may withhold further payments until they are completed or may take other action as stated in Paragraph (16) REMEDIES. "Acceptable to the Division" means that the work product was completed in accordance with the Budget and Project List – Attachment A, and Scope of Work – Attachment B. e.The Sub-Recipient shall provide additional program updates or information that may be required by the Division. f.The Sub-Recipient shall provide additional reports and information identified in Attachment G – Public Assistance Program Guidance. (13) MONITORING. a.The Sub-Recipient shall monitor its performance under this Agreement, as well as that of its subcontractors and/or consultants who are paid from funds provided under this Agreement, to ensure that time schedules are being met, the Schedule of Deliverables and Scope of Work are being accomplished within the specified time periods, and other performance goals are being achieved. A 12 review shall be done for each function or activity in Attachment B to this Agreement, and reported in the quarterly report. b.In addition to reviews of audits, monitoring procedures may include, but not be limited to, on-site visits by Division staff, limited scope audits, and/or other procedures. The Sub-Recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Division. In the event that the Division determines that a limited scope audit of the Sub-Recipient is appropriate, the Sub-Recipient agrees to comply with any additional instructions provided by the Division to the Sub-Recipient regarding such audit. The Sub-Recipient further agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Florida Chief Financial Officer or Auditor General. In addition, the Division will monitor the performance and financial management by the Sub-Recipient throughout the contract term to ensure timely completion of all tasks. (14) LIABILITY a.Unless Sub-Recipient is a State agency or subdivision, as defined in section 768.28(2), Florida Statutes, the Sub-Recipient is solely responsible to parties it deals with in carrying out the terms of this Agreement; as authorized by section 768.28(19), Florida Statutes, Sub-Recipient shall hold the Division harmless against all claims of whatever nature by third parties arising from the work performance under this Agreement. For purposes of this Agreement, Sub-Recipient agrees that it is not an employee or agent of the Division, but is an independent contractor. b.As required by section 768.28(19), Florida Statutes, any Sub-Recipient which is a state agency or subdivision, as defined in section 768.28(2), Florida Statutes, agrees to be fully responsible for its negligent or tortious acts or omissions which result in claims or suits against the Division, and agrees to be liable for any damages proximately caused by the acts or omissions to the extent set forth in Section 768.28, Florida Statutes. Nothing herein is intended to serve as a waiver of sovereign immunity by any Sub-Recipient to which sovereign immunity applies. Nothing herein shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third parties in any matter arising out of any contract. (15) DEFAULT. If any of the following events occur ("Events of Default"), all obligations on the part of the Division to make further payment of funds shall terminate and the Division has the option to exercise any of its remedies set forth in Paragraph (16); however, the Division may make payments or partial payments after any Events of Default without waiving the right to exercise such remedies, and without becoming liable to make any further payment if: a.Any warranty or representation made by the Sub-Recipient in this Agreement or any previous agreement with the Division is or becomes false or misleading in any respect, or if the Sub- Recipient fails to keep or perform any of the obligations, terms or covenants in this Agreement or any previous agreement with the Division and has not cured them in timely fashion, or is unable or unwilling to meet its obligations under this Agreement; 13 b.Material adverse changes occur in the financial condition of the Sub-Recipient at any time during the term of this Agreement, and the Sub-Recipient fails to cure this adverse change within thirty days from the date written notice is sent by the Division; c.Any reports required by this Agreement have not been submitted to the Division or have been submitted with incorrect, incomplete or insufficient information; or, d.The Sub-Recipient has failed to perform and complete on time any of its obligations under this Agreement. (16) REMEDIES. If an Event of Default occurs, then the Division shall, after thirty calendar days written notice to the Sub-Recipient and upon the Sub-Recipient's failure to cure within those thirty days, exercise any one or more of the following remedies, either concurrently or consecutively: a.Terminate this Agreement, provided that the Sub-Recipient is given at least thirty days prior written notice of the termination. The notice shall be effective when placed in the United States, first class mail, postage prepaid, by registered or certified mail-return receipt requested, to the address in paragraph (3) herein; b.Begin an appropriate legal or equitable action to enforce performance of this Agreement; c.Withhold or suspend payment of all or any part of a request for payment; d.Require that the Sub-Recipient refund to the Division any monies used for ineligible purposes under the laws, rules and regulations governing the use of these funds. e.Exercise any corrective or remedial actions, to include but not be limited to: i.Request additional information from the Sub-Recipient to determine the reasons for or the extent of non-compliance or lack of performance, ii.Issue a written warning to advise that more serious measures may be taken if the situation is not corrected, iii.Advise the Sub-Recipient to suspend, discontinue or refrain from incurring costs for any activities in question or iv.Require the Sub-Recipient to reimburse the Division for the amount of costs incurred for any items determined to be ineligible; f.Exercise any other rights or remedies which may be available under law. Pursuing any of the above remedies will not stop the Division from pursuing any other remedies in this Agreement or provided at law or in equity. If the Division waives any right or remedy in this Agreement or fails to insist on strict performance by the Sub-Recipient, it will not affect, extend or waive any other right or remedy of the Division, or affect the later exercise of the same right or remedy by the Division for any other default by the Sub-Recipient. (17) TERMINATION. 14 a.The Division may terminate this Agreement for cause after thirty days written notice. Cause can include misuse of funds, fraud, lack of compliance with applicable rules, laws and regulations, failure to perform on time, and refusal by the Sub-Recipient to permit public access to any document, paper, letter, or other material subject to disclosure under Chapter 119, Florida Statutes, as amended. b.The Division may terminate this Agreement for convenience or when it determines, in its sole discretion, that continuing the Agreement would not produce beneficial results in line with the further expenditure of funds, by providing the Sub-Recipient with thirty (30) calendar days prior written notice. c.The parties may agree to terminate this Agreement for their mutual convenience through a written amendment of this Agreement. The amendment will state the effective date of the termination and the procedures for proper closeout of the Agreement. d.In the event that this Agreement is terminated, the Sub-Recipient will not incur new obligations for the terminated portion of the Agreement after the Sub-Recipient has received the notification of termination. The Sub-Recipient will cancel as many outstanding obligations as possible. Costs incurred after receipt of the termination notice will be disallowed. The Sub-Recipient shall not be relieved of liability to the Division because of any breach of Agreement by the Sub-Recipient. The Division may, to the extent authorized by law, withhold payments to the Sub-Recipient for the purpose of set-off until the exact amount of damages due the Division from the Sub-Recipient is determined. (18) PROCUREMENT a.The Sub-Recipient shall ensure that any procurement involving funds authorized by the Agreement complies with all applicable federal and state laws and regulations, to include 2 C.F.R. §§200.318 through 200.326 as well as Appendix II to 2 C.F.R. Part 200 (entitled “Contract Provisions for Non-Federal Entity Contracts Under Federal Awards”). b.As required by 2 C.F.R. §200.318(b), the Sub-Recipient shall “maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price.” c.As required by 2 C.F.R. §200.318(i), the Sub-Recipient shall “maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders.” In order to demonstrate compliance with this requirement, the Sub- Recipient shall document, in its quarterly report to the Division, the progress of any and all subcontractors performing work under this Agreement. d.Except for procurements by micro-purchases pursuant to 2 C.F.R. §200.320(a) or procurements by small purchase procedures pursuant to 2 C.F.R. §200.320(b), if the Sub-Recipient chooses to subcontract any of the work required under this Agreement, then the Sub-Recipient shall forward to the Division a copy of any solicitation (whether competitive or non-competitive) at least fifteen (15) days prior to the publication or communication of the solicitation. The Division shall review the 15 solicitation and provide comments, if any, to the Sub-Recipient within three (3) business days. Consistent with 2 C.F.R. §200.324, the Division will review the solicitation for compliance with the procurement standards outlined in 2 C.F.R. §§200.318 through 200.326 as well as Appendix II to 2 C.F.R. Part 200. Consistent with 2 C.F.R. §200.318(k), the Division will not substitute its judgment for that of the Sub- Recipient. While the Sub-Recipient does not need the approval of the Division in order to publish a competitive solicitation, this review may allow the Division to identify deficiencies in the vendor requirements or in the commodity or service specifications. The Division’s review and comments shall not constitute an approval of the solicitation. Regardless of the Division’s review, the Sub-Recipient remains bound by all applicable laws, regulations, and agreement terms. If during its review the Division identifies any deficiencies, then the Division shall communicate those deficiencies to the Sub-Recipient as quickly as possible within the three (3) business day window outlined above. If the Sub-Recipient publishes a competitive solicitation after receiving comments from the Division that the solicitation is deficient, then the Division may: i.Terminate this Agreement in accordance with the provisions outlined in paragraph (17) above; and, ii.Refuse to reimburse the Sub-Recipient for any costs associated with that solicitation. e.Except for procurements by micro-purchases pursuant to 2 C.F.R. §200.320(a) or procurements by small purchase procedures pursuant to 2 C.F.R. §200.320(b), if the Sub-Recipient chooses to subcontract any of the work required under this Agreement, then the Sub-Recipient shall forward to the Division a copy of any contemplated contract prior to contract execution. The Division shall review the unexecuted contract and provide comments, if any, to the Sub-Recipient within three (3) business days. Consistent with 2 C.F.R. §200.324, the Division will review the unexecuted contract for compliance with the procurement standards outlined in 2 C.F.R. §§200.318 through 200.326 as well as Appendix II to 2 C.F.R. Part 200. Consistent with 2 C.F.R. §200.318(k), the Division will not substitute its judgment for that of the Sub-Recipient. While the Sub-Recipient does not need the approval of the Division in order to execute a subcontract, this review may allow the Division to identify deficiencies in the terms and conditions of the subcontract as well as deficiencies in the procurement process that led to the subcontract. The Division’s review and comments shall not constitute an approval of the subcontract. Regardless of the Division’s review, the Sub-Recipient remains bound by all applicable laws, regulations, and agreement terms. If during its review the Division identifies any deficiencies, then the Division shall communicate those deficiencies to the Sub-Recipient as quickly as possible within the three (3) business day window outlined above. If the Sub-Recipient executes a subcontract after receiving a communication from the Division that the subcontract is non-compliant, then the Division may: i.Terminate this Agreement in accordance with the provisions outlined in paragraph (17) above; and, 16 ii.Refuse to reimburse the Sub-Recipient for any costs associated with that subcontract. f.The Sub-Recipient agrees to include in the subcontract that (i) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the Division and Sub-Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. g.As required by 2 C.F.R. §200.318(c)(1), the Sub-Recipient shall “maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts.” h.As required by 2 C.F.R. §200.319(a), the Sub-Recipient shall conduct any procurement under this agreement “in a manner providing full and open competition.” Accordingly, the Sub-Recipient shall not: i.Place unreasonable requirements on firms in order for them to qualify to do business; ii.Require unnecessary experience or excessive bonding; iii.Use noncompetitive pricing practices between firms or between affiliated companies; iv.Execute noncompetitive contracts to consultants that are on retainer contracts; v.Authorize, condone, or ignore organizational conflicts of interest; vi.Specify only a brand name product without allowing vendors to offer an equivalent; vii.Specify a brand name product instead of describing the performance, specifications, or other relevant requirements that pertain to the commodity or service solicited by the procurement; viii.Engage in any arbitrary action during the procurement process; or, ix.Allow a vendor to bid on a contract if that bidder was involved with developing or drafting the specifications, requirements, statement of work, invitation to bid, or request for proposals. i.“[E]xcept in those cases where applicable Federal statutes expressly mandate or encourage” otherwise, the Sub-Recipient, as required by 2 C.F.R. §200.319(b), shall not use a geographic preference when procuring commodities or services under this Agreement. j.The Sub-Recipient shall conduct any procurement involving invitations to bid (i.e. sealed bids) in accordance with 2 C.F.R. §200.320(c) as well as section 287.057(1)(a), Florida Statutes. 17 k.The Sub-Recipient shall conduct any procurement involving requests for proposals (i.e. competitive proposals) in accordance with 2 C.F.R. §200.320(d) as well as section 287.057(1)(b), Florida Statutes. l.For each subcontract, the Sub-Recipient shall provide a written statement to the Division as to whether that subcontractor is a minority business enterprise, as defined in Section 288.703, Florida Statutes. Additionally, the Sub-Recipient shall comply with the requirements of 2 C.F.R. §200.321 (“Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms”). (19) ATTACHMENTS a.All attachments to this Agreement are incorporated as if set out fully. b.In the event of any inconsistencies or conflict between the language of this Agreement and the attachments, the language of the attachments shall control, but only to the extent of the conflict or inconsistency. c.This Agreement has the following attachments: i.Exhibit 1 - Funding Sources ii.Attachment A – Budget and Project List iii.Attachment B – Scope of Work, Deliverables, and Financial Consequences iv.Attachment C – Certification Regarding Debarment v.Attachment D – Designation of Authority vi.Attachment E – Statement of Assurances vii.Attachment F – Election to Participate in PA Alternative Procedures (PAAP) viii.Attachment G – Public Assistance Program Guidance ix.Attachment H – FFATA Reporting x.Attachment I – Mandatory Contract Provisions xi.Attachment J – DHS OIG Audit Issues and Acknowledgement xii.Attachment K – Justification of Advance Payment (20) PAYMENTS a.Any advance payment under this Agreement is subject to 2 C.F.R. §200.305 and, as applicable, section 216.181(16), Florida Statutes. All advances are required to be held in an interest- bearing account unless otherwise governed by program specific waiver. If an advance payment is requested, the budget data on which the request is based and a justification statement shall be submitted along with this agreement at the time of execution by completing Attachment K – Justification of Advance Payment. The request will specify the amount of advance payment needed and provide an explanation of the necessity for and proposed use of these funds. Any advance funds not expended within the first ninety (90) days of the contract term must be returned to the Division Cashier within (30) days, along with any interest earned on the advance. No advance shall be accepted for processing if a reimbursement has 18 been paid prior to the submittal of a request for advanced payment. After the initial advance, if any, payment shall be made on a reimbursement basis as needed. b.Invoices shall be submitted at least quarterly and shall include the supporting documentation for all costs of the project or services. The final invoice shall be submitted within thirty (30) days after the expiration date of the agreement or completion of applicable Project, whichever occurs first. An explanation of any circumstances prohibiting the submittal of quarterly invoices shall be submitted to the Division Grant Manager as part of the Sub-Recipient’s quarterly reporting as referenced in Paragraph (12)of this Agreement. c.If the necessary funds are not available to fund this Agreement as a result of action by the United States Congress, the federal Office of Management and Budgeting, the State Chief Financial Officer or under subparagraph (9)b. of this Agreement, all obligations on the part of the Division to make any further payment of funds shall terminate, and the Sub-Recipient shall submit its closeout report within thirty days of receiving notice from the Division. (21) REPAYMENTS a.All refunds or repayments due to the Division under this agreement, subject to the exhaustion of appeals, are due no later than thirty (30) days from notification by the Division of funds due. FEMA only allows thirty (30) days from deobligation for the funds to be repaid before it will refer the amount to the FEMA Finance Center (FFC) for collection. b.As a condition of funding under this Agreement, the Sub-Recipient agrees that the Recipient may withhold funds otherwise payable to the Sub-Recipient from any disbursement to the Recipient, by FEMA or any other source, upon determination by the Recipient or FEMA that funds exceeding the eligible costs have been disbursed to the Sub-Recipient pursuant to this Agreement or any other funding agreement administered by the Recipient. c.The Sub-Recipient understands and agrees that the Recipient may offset funds due and payable to the Sub-Recipient until the debt to the State is satisfied. In such event, the Recipient will notify the Sub-Recipient via the entry of notes in FloridaPA.org. d.All refunds or repayments due to the Division under this Agreement are to be made payable to the order of “Division of Emergency Management”, and mailed directly to the following address: Division of Emergency Management Cashier 2555 Shumard Oak Boulevard Tallahassee FL 32399-2100 e.In accordance with Section 215.34(2), Florida Statutes, if a check or other draft is returned to the Division for collection, Sub-Recipient shall pay the Division a service fee of $15.00 or 5% of the face amount of the returned check or draft, whichever is greater. (22) MANDATED CONDITIONS 19 a.The validity of this Agreement is subject to the truth and accuracy of all the information, representations, and materials submitted or provided by the Sub-Recipient in this Agreement, in any later submission or response to a Division request, or in any submission or response to fulfill the requirements of this Agreement. All of said information, representations, and materials are incorporated by reference. The inaccuracy of the submissions or any material changes shall, at the option of the Division and with thirty days written notice to the Sub-Recipient, cause the termination of this Agreement and the release of the Division from all its obligations to the Sub-Recipient. b.This Agreement shall be construed under the laws of the State of Florida, and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision of this Agreement is in conflict with any applicable statute or rule, or is unenforceable, then the provision shall be null and void to the extent of the conflict, and shall be severable, but shall not invalidate any other provision of this Agreement. c.Any power of approval or disapproval granted to the Division under the terms of this Agreement shall survive the term of this Agreement. d.The Sub-Recipient agrees to comply with the Americans With Disabilities Act (Public Law 101-336, 42 U.S.C. Section 12101 et seq.), which prohibits discrimination by public and private entities on the basis of disability in employment, public accommodations, transportation, State and local government services, and telecommunications. e.Those who have been placed on the convicted vendor list following a conviction for a public entity crime or on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of $25,000.00 for a period of 36 months from the date of being placed on the convicted vendor list or on the discriminatory vendor list. f.Any Sub-Recipient which receives funds under this Agreement from the federal government, certifies, to the best of its knowledge and belief, that it and its principals: i.Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a federal department or agency; ii.Have not, within a five-year period preceding this proposal been convicted of or had a civil judgment rendered against them for fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 20 iii.Are not presently indicted or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any offenses enumerated in paragraph (22) f. ii. of this certification; and, iv.Have not within a five-year period preceding this Agreement had one or more public transactions (federal, state or local) terminated for cause or default. g.If the Sub-Recipient is unable to certify to any of the statements in this certification, then the Sub-Recipient shall attach an explanation to this Agreement. h.In addition, the Sub-Recipient shall send to the Division (by email or by facsimile transmission) the completed “Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion” (Attachment C) for the Sub-Recipient agency and each intended subcontractor which Sub-Recipient plans to fund under this Agreement. The form must be received by the Division before the Sub-Recipient enters into a contract with any subcontractor. i.The Division reserves the right to unilaterally cancel this Agreement if the Sub- Recipient refuses to allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119, Florida Statutes, which the Sub-Recipient created or received under this Agreement. j.If the Sub-Recipient is allowed to temporarily invest any advances of funds under this Agreement, any interest income shall either be returned to the Division or be applied against the Division’s obligation to pay the contract amount unless otherwise governed by program specific waiver. k.The State of Florida will not intentionally award publicly-funded contracts to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act (“INA”)]. The Division shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the Sub-Recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by the Division. l.All unmanufactured and manufactured articles, materials and supplies which are acquired for public use under this Agreement must have been produced in the United States as required under 41 U.S.C. 10a, unless it would not be in the public interest or unreasonable in cost. (23) LOBBYING PROHIBITION a. 2 C.F.R. §200.450 prohibits reimbursement for costs associated with certain lobbying activities. b.Section 216.347, Florida Statutes, prohibits “any disbursement of grants and aids appropriations pursuant to a contract or grant to any person or organization unless the terms of the grant or contract prohibit the expenditure of funds for the purpose of lobbying the Legislature, the judicial branch, or a state agency.” 21 c.No funds or other resources received from the Division under this Agreement may be used directly or indirectly to influence legislation or any other official action by the Florida Legislature or any state agency. d.The Sub-Recipient certifies, by its signature to this Agreement, that to the best of his or her knowledge and belief: i.No Federal appropriated funds have been paid or will be paid, by or on behalf of the Sub-Recipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement. ii.If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the Sub-Recipient shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. iii.The Sub-Recipient shall require that this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all Sub-Recipients shall certify and disclose accordingly. iv.This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. (24) COPYRIGHT, PATENT AND TRADEMARK EXCEPT AS PROVIDED BELOW, ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA; AND, ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE SUB-RECIPIENT TO THE STATE OF FLORIDA. a.If the Sub-Recipient has a pre-existing patent or copyright, the Sub-Recipient shall retain all rights and entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise. 22 b.If any discovery or invention is developed in the course of or as a result of work or services performed under this Agreement, or in any way connected with it, the Sub-Recipient shall refer the discovery or invention to the Division for a determination whether the State of Florida will seek patent protection in its name. Any patent rights accruing under or in connection with the performance of this Agreement are reserved to the State of Florida. If any books, manuals, films, or other copyrightable material are produced, the Sub-Recipient shall notify the Division. Any copyrights accruing under or in connection with the performance under this Agreement are transferred by the Sub-Recipient to the State of Florida. c.Within thirty (30) days of execution of this Agreement, the Sub-Recipient shall disclose all intellectual properties relating to the performance of this Agreement which he or she knows or should know could give rise to a patent or copyright. The Sub-Recipient shall retain all rights and entitlements to any pre-existing intellectual property which is disclosed. Failure to disclose will indicate that no such property exists. The Division shall then, under Paragraph (24) b., have the right to all patents and copyrights which accrue during performance of the Agreement. d.If the Sub-Recipient qualifies as a state university under Florida law, then, pursuant to section 1004.23, Florida Statutes, any invention conceived exclusively by the employees of the Sub- Recipient shall become the sole property of the Sub-Recipient. In the case of joint inventions, that is inventions made jointly by one or more employees of both parties hereto, each party shall have an equal, undivided interest in and to such joint inventions. The Division shall retain a perpetual, irrevocable, fully- paid, nonexclusive license, for its use and the use of its contractors of any resulting patented, copyrighted or trademarked work products, developed solely by the Sub-Recipient, under this Agreement, for Florida government purposes. (25) LEGAL AUTHORIZATION. The Sub-Recipient certifies that it has the legal authority to receive the funds under this Agreement and that its governing body has authorized the execution and acceptance of this Agreement. The Sub-Recipient also certifies that the undersigned person has the authority to legally execute and bind Sub-Recipient to the terms of this Agreement. (26) EQUAL OPPORTUNITY EMPLOYMENT a.In accordance with 41 C.F.R. §60-1.4(b), the Sub-Recipient hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work, or modification thereof, as defined in the regulations of the Secretary of Labor at 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee, the following equal opportunity clause: During the performance of this contract, the contractor agrees as follows: 23 i.The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. ii.The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin. iii.The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the contractor’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. iv.The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. v.The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. vi.In the event of the contractor’s noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. vii.The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of 24 enforcing such provisions, including sanctions for noncompliance: provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States. b.The Sub-Recipient further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: provided, that if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. c.The Sub-Recipient agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency’s primary responsibility for securing compliance. d.The Sub-Recipient further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive order. In addition, the Sub-Recipient agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the Sub-Recipient under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such Sub-Recipient; and refer the case to the Department of Justice for appropriate legal proceedings. (27) COPELAND ANTI-KICKBACK ACT The Sub-Recipient hereby agrees that, unless exempt under Federal law, it will incorporate or cause to be incorporated into any contract for construction work, or modification thereof, the following clause: i.Contractor. The contractor shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract. ii.Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as the FEMA may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. 25 The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses. iii.Breach. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12. (28) CONTRACT WORK HOURS AND SAFETY STANDARDS If the Sub-Recipient, with the funds authorized by this Agreement, enters into a contract that exceeds $100,000 and involves the employment of mechanics or laborers, then any such contract must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of forty (40) hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of forty (40)hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation. (29) CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT If the Sub-Recipient, with the funds authorized by this Agreement, enters into a contract that exceeds $150,000, then any such contract must include the following provision: Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387), and will report violations to FEMA and the Regional Office of the Environmental Protection Agency (EPA). (30) SUSPENSION AND DEBARMENT Per 2 C.F.R. 200.213 Suspension and debarment, non-Federal entities are subject to the non-procurement debarment and suspension regulations implementing Executive Orders 12549 and 12689, 2 C.F.R. part 180. These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. If the Sub-Recipient, with the funds authorized by this Agreement, enters into a contract, then any such contract must include the following provisions: i.This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). 26 ii.The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. iii.This certification is a material representation of fact relied upon by the Division. If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the Division, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. iv.The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. (31) BYRD ANTI-LOBBYING AMENDMENT If the Sub-Recipient, with the funds authorized by this Agreement, enters into a contract, then any such contract must include the following clause: Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended). Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient. (32) CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN’S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS a.If the Sub-Recipient, with the funds authorized by this Agreement, seeks to procure goods or services, then, in accordance with 2 C.F.R. §200.321, the Sub-Recipient shall take the following affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus area firms are used whenever possible: i.Placing qualified small and minority businesses and women's business enterprises on solicitation lists; ii.Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; iii.Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; 27 iv.Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; v.Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and vi.Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs i. through v. of this subparagraph. b.The requirement outlined in subparagraph a. above, sometimes referred to as “socioeconomic contracting,” does not impose an obligation to set aside either the solicitation or award of a contract to these types of firms. Rather, the requirement only imposes an obligation to carry out and document the six affirmative steps identified above. c.The “socioeconomic contracting” requirement outlines the affirmative steps that the Sub-Recipient must take; the requirements do not preclude the Sub-Recipient from undertaking additional steps to involve small and minority businesses and women's business enterprises. d.The requirement to divide total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises, does not authorize the Sub-Recipient to break a single project down into smaller components in order to circumvent the micro-purchase or small purchase thresholds so as to utilize streamlined acquisition procedures (e.g. “project splitting”). (33) ASSURANCES. The Sub-Recipient shall comply with any Statement of Assurances incorporated as Attachment E. 28 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. SUB-RECIPIENT: _________________________________________ By: ______________________________________ Name and title: Jevon A. Graham, Emergency Manager Date: _______________________ FEID# ______________________ STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT By:______________________________________ Name and Title: Wesley Maul, Director Date:____________________________________ 29 EXHIBIT – 1 THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO THE SUB-RECIPIENT UNDER THIS AGREEMENT: Federal Program Federal agency: Federal Emergency Management Agency: Public Assistance Program Catalog of Federal Domestic Assistance: 97.036 Amount of Federal Funding: ________________ THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES AWARDED UNDER THIS AGREEMENT: •2 C.F.R. Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards •44 C.F.R. Part 206 •The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended, 42 U.S.C. 5121 et seq., and Related Authorities •FEMA Public Assistance Program and Policy Guide, 2017 (in effect for incidents declared on or after April 1, 2017) Federal Program: 1.Sub-Recipient is to use funding to perform eligible activities in accordance with the Public Assistance Program and Policy Guide, 2017 and approved Project Worksheet(s). Eligible work is classified into the following categories: Emergency Work Category A: Debris Removal Category B: Emergency Protective Measures Permanent Work Category C: Roads and Bridges Category D: Water Control Facilities Category E: Public Buildings and Contents Category F: Public Utilities Category G: Parks, Recreational, and other Facilities 2.Sub-Recipient is subject to all administrative and financial requirements as set forth in this Agreement, or will be in violation of the terms of the Agreement. NOTE: Section 200.331(a)(1) of 2 CFR, as revised, and Section 215.97(5)(a), Florida Statutes, require that the information about Federal Programs and State Projects included on pg. 1 of this subgrant agreement and in Exhibit 1 be provided to the Sub-Recipient. 30 Attachment A - th Revision Budget and Project List Budget: The Budget of this Agreement is initially determined by the amount of any Project Worksheet(s) (PW) that the Federal Emergency Management Administration (FEMA) has obligated for a Sub-Recipient at the time of execution. Subsequent PWs or revisions thereof will increase or decrease the Budget of this Agreement. The PW(s) that have been obligated are: DR-4337 Sub-Recipient: Clearwater, City of PW #Cat Project Title Federal Share Fed %State Share State %Local Share Local % Total Eligible Amount POP Start Date POP End Date 718 G Pier 60 $21,368.21 75 $3,561.37 12.5 $3,561.37 12.5 $28,490.95 9/04/2017 3/10/2019 Total:$21,368.21 $3,561.37 $3,561.37 $28,490.95 Attachment B SCOPE OF WORK, DELIVERABLES and FINANCIAL CONSEQUENCES Scope of Work Complete eligible Projects for emergency protective measures, debris removal, repair or replacement of Disaster damaged facilities. When FEMA has obligated funding for a Sub-Recipient’s PW, the Division notifies the Sub-Recipient with a copy of the PW (or P2 Report). A Sub-Recipient may receive more than one PW and each will contain a separate Project. Attachment A, Budget and Project List of this Agreement will be modified as necessary to incorporate new or revised PWs. For the purpose of this Agreement, each Project will be monitored, completed and reimbursed independently of the other Projects which are made part of this Agreement. Deliverables Large Projects Reimbursement requests will be submitted separately for each Large Project. Reimbursement for Large Project costs shall be based on the percentage of completion of the individual Project. Any request for reimbursement shall provide adequate, well organized and complete source documentation to support all costs related to the Project, and shall be clearly identified by the Project Number as generated by FEMA. Requests which do not conform will be returned to the Sub-Recipient prior to acceptance for payment. Reimbursement up to 95% of the total eligible amount will be paid upon acceptance and contingent upon: •Timely submission of Quarterly Reports (due 30 days after end of each quarter). •Timely submission of invoices (Requests for Reimbursement) at least quarterly and supported by documentation for all costs of the project or services. The final invoice shall be submitted within sixty (60) days after the expiration of the agreement or completion of the project, whichever occurs first. An explanation of any circumstances prohibiting the submittal of quarterly invoices shall be submitted to the Division Grant Manager as part of the Sub-Recipient’s quarterly reporting as referenced in Paragraph 7 of this agreement. •Timely submission of Request for Final Inspection (within ninety (90) days of project completion – for each project). •Sub-Recipient shall include a sworn Affidavit or American Institute of Architects (AIA) forms G702 and G703, as required below. o A. Affidavit. The Recipient is required to submit an Affidavit signed by the Recipient’s project personnel with each reimbursement request attesting to the following: the percentage of completion of the work that the reimbursement request represents, that disbursements or payments were made in accordance with all of the Agreement and regulatory conditions, and that reimbursement is due and has not been previously requested. o B. AIA Forms G702 and G703. For construction projects where an architectural, engineering or construction management firm provides construction administration services, the Recipient shall provide a copy of the American Institute of Architects (AIA) form G702, Application and Certification for Payment, or a comparable form approved by the Division, signed by the contractor and inspection/certifying architect or engineer, and a copy of form G703, Continuation Sheet, or a comparable form approved by the Division. Five percent (5%) of the total eligible amount (including Federal, state and local shares) will be withheld from payment until the final Request for Reimbursement (or backup for advance expenditure) has been verified as acceptable by the Division’s grant manager, which must include dated certification that the Project is 100% complete. Further, all required documentation must be available in FloridaPA.org prior to release of final 5%, to include permits, policies & procedures, procurement and insurance documents. Small Projects Small projects will be paid upon obligation of the Project Worksheet. Sub-Recipient must initiate the Small Project Closeout in FloridaPA.org within 30 days of completion of the project work, or no later than the period of performance end date. Small Project Closeout is initiated by logging into FloridaPA.org, selecting the Sub-Recipient’s account, then selecting ‘Create New Request’, and selecting ‘New Small Project Completion/Closeout’. Complete the form and ‘Save’. The final action is to Advance the form to the next queue for review. Financial Consequences: For any Project (PW) that the Sub-Recipient fails to complete in compliance with Federal, state and local requirements, the Division shall withhold a portion of the funding up to the full amount. Any funds advanced to the Sub-Recipient will be due back to the Division. Attachment C CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and VOLUNTARY EXCLUSION Contractor Covered Transactions (1)The prospective subcontractor of the Sub-recipient,, certifies, by submission of this document, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2)Where the Sub-recipient’s subcontractor is unable to certify to the above statement, the prospective contract shall attach an explanation to this form. CONTRACTOR By: Signature Sub-Recipient’s Name Name and Title DEM Contract Number Street Address FEMA Project Number City, State, Zip Date Attachment D DESIGNATION OF AUTHORITY The Designation of Authority Form is submitted with each new disaster or emergency declaration to provide the authority for the Sub-Recipient’s Primary Agent and Alternate Agent to access the FloridaPA.org system in order to enter notes, review notes and documents, and submit the documentation necessary to work the new event. The Designation of Authority Form is originally submitted as Attachment “D” to the PA Funding Agreement for each disaster or emergency declaration. Subsequently, the Primary or Alternate contact should review the agency contacts at least quarterly. The Authorized Representative can request a change in contacts via email to the state team; a note should be entered in FloridaPA.org if the list is correct. Contacts should be removed as soon as they separate, retire, or are reassigned by the Agency. A new form will only be needed if all authorized representatives have separated from your agency. Note that if a new Designation form is submitted, all Agency Representatives currently listed as contacts that are not included on the updated form will be deleted from FloridaPA.org as the contacts listed are replaced in the system, not supplemented. All users must log in on a monthly basis to keep their accounts from becoming locked. Instructions for Completion Complete the form in its entirety, listing the name and information for all representatives who will be working in the FloridaPA.org Grant Management System. Users will be notified via email when they have been granted access. The user must log in to the FloridaPA.org system within 12 hours of being notified or their account will lock them out. Each user must log in within a 60-day time period or their account will lock them out. In the event you try to log in and your account is locked, submit a ticket using the Access Request link on the home page. The form is divided into twelve blocks; each block must be completed where appropriate. Block 1: “Authorized Agent” – This should be the highest authority in your organization who is authorized to sign legal documents on behalf of your organization. (Only one Authorized Agent is allowed and this person will have full access/authority unless otherwise requested). Block 2: “Primary Agent” – This is the person designated by your organization to receive all correspondence and is our main point of contact. This contact will be responsible for answering questions, uploading documents, and submitting reports/requests in FloridaPA.org. The Primary Agent is usually not the Authorized Agent but should be responsible for updating all internal stakeholders on all grant activities. (Only one Primary Agent is allowed and this contact will have full access). Block 3: “Alternate Agent” – This is the person designated by your organization to be available when the Primary is not. (Only one Alternate Agent is allowed and this contact will have full access). Block 4, 5, and 6: “Other” (Finance/Point of Contact, Risk Management-Insurance, and Environmental- Historic). Providing these contacts is essential in the coordination and communication required between state and local subject matter experts. We understand that the same agent may be identified in multiple blocks, however we ask that you enter the name and information again to ensure we are communicating with the correct individuals. Block 7 – 12: “Other” (Read Only Access) – There is no limit on “Other” contacts but we ask that this be restricted to those that are going to actually need to log in and have a role in reviewing the information. This designation is only for situational awareness purposes as individuals with the “Other Read-Only” designation cannot take any action in FloridaPA.org. DESIGNATION OF AUTHORITY (AGENTS) FEMA/GRANTEE PUBLIC ASSISTANCE PROGRAM FLORIDA DIVISION OF EMERGENCY MANAGEMENT Sub-Grantee: Box 1: Authorized Agent (Full Access) Box 2: Primary Agent (Full Access) Agent’s Name Agent’s Name Signature Signature Organization / Official Position Organization / Official Position Mailing Address Mailing Address City, State, Zip City, State, Zip Daytime Telephone Daytime Telephone E-mail Address E-mail Address Box 3: Alternate Agent (Full Access) Box 4: Other-Finance/Point of Contact (Full Access) Agent’s Name Official’s Name Signature Signature Organization / Official Position Organization / Official Position Mailing Address Mailing Address City, State, Zip City, State, Zip Daytime Telephone Daytime Telephone E-mail Address E-mail Address Box 5: Other-Risk Mgmt-Insurance (Full Access) Box 6: Other-Environmental-Historic (Full Access) Agent’s Name Agent’s Name Signature Signature Organization / Official Position Organization / Official Position Mailing Address Mailing Address City, State, Zip City, State, Zip Daytime Telephone Daytime Telephone E-mail Address E-mail Address The above Primary and Alternate Agents are hereby authorized to execute and file an Application for Public Assistance on behalf of the Sub-grantee for the purpose of obtaining certain Grantee and Federal financial assistance under the Robert T. Stafford Disaster Relief & Emergency Assistance Act, (Public Law 93-288 as amended) or otherwise available. These agents are authorized to represent and act for the Sub-Grantee in all dealings with the State of Florida, Grantee, for all matters pertaining to such disaster assistance previously signed and executed by the Grantee and Sub-grantee. Additional contacts may be placed on page 2 of this document for read only access by the above Authorized Agents. ____________________________________________________________________________ Sub-Grantee Authorized Agent Signature ____________________________________________________________________________ Date DESIGNATION OF AUTHORITY (AGENTS) FEMA/GRANTEE PUBLIC ASSISTANCE PROGRAM FLORIDA DIVISION OF EMERGENCY MANAGEMENT Sub-Grantee: Date: Box 7: Other (Read Only Access) Box 8: Other (Read Only Access) Agent’s Name Agent’s Name Signature Signature Organization / Official Position Organization / Official Position Mailing Address Mailing Address City, State, Zip City, State, Zip Daytime Telephone Daytime Telephone E-mail Address E-mail Address Box 9: Other (Read Only Access) Box 10: Other (Read Only Access) Agent’s Name Official’s Name Signature Signature Organization / Official Position Organization / Official Position Mailing Address Mailing Address City, State, Zip City, State, Zip Daytime Telephone Daytime Telephone E-mail Address E-mail Address Box 11: Other (Read Only Access) Box 12: Other (Read Only Access) Agent’s Name Agent’s Name Signature Signature Organization / Official Position Organization / Official Position Mailing Address Mailing Address City, State, Zip City, State, Zip Daytime Telephone Daytime Telephone E-mail Address E-mail Address Sub-Grantee’s Fiscal Year (FY) Start: Month: Day: Sub-Grantee’s Federal Employer's Identification Number (EIN) - Sub-Grantee’s Grantee Cognizant Agency for Single Audit Purposes: Florida Division of Emergency Management Sub-Grantee’s: FIPS Number (If Known) - - NOTE: This form should be reviewed and necessary updates should be made each quarter to maintain efficient communication and continuity throughout staff turnover. Updates may be made by email to the state team assigned to your account. A new form will only be needed if all authorized representatives have separated from your agency. Be aware that submitting a new Designation of Authority affects the contacts that have been listed on previous Designation forms in that the information in FloridaPA.org will be updated and the contacts listed above will replace, not supplement, the contacts on the previous list. REV. 09-09-2017 DISCARD PREVIOUS VERSIONS Attachment E STATEMENT OF ASSURANCES 1)The Sub-Recipient hereby certifies compliance with all Federal statutes, regulations, policies, guidelines, and requirements, including but not limited to OMB Circulars No. A-21, A-87, A-110, A- 122, and A-128; E.O. 12372; and Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. Part 200; that govern the application, acceptance and use of Federal funds for this Federally-assisted project. 2)Additionally, to the extent the following provisions apply to this Agreement, the Sub-Recipient assures and certifies that: a.It possesses legal authority to apply for the grant, and to finance and construct the proposed facilities; that a resolution, motion, or similar action has been duly adopted or passed as an official act of the Sub-Recipient’s governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the Sub- Recipient to act in connection with the application and to provide such additional information as may be required. b.To the best of its knowledge and belief the disaster relief work described on each Federal Emergency Management Agency (FEMA) Project Application for which Federal Financial assistance is requested is eligible in accordance with the criteria contained in 44 C.F.R. § 206, and applicable FEMA policy documents. c.The emergency or disaster relief work therein described for which Federal Assistance is requested hereunder does not, or will not, duplicate benefits available for the same loss from another source. 3)The Sub-Recipient further assures it will: a.Have sufficient funds available to meet the non-Federal share of the cost for construction projects. Sufficient funds will be available when construction is completed to assure effective operation and maintenance of the facility for the purpose constructed, and if not it will request a waiver from the Governor to cover the cost. b.Refrain from entering into a construction contract(s) for the project or undertake other activities until the conditions of the grant program(s) have been met, all contracts meet Federal, State, and local regulations. c.Provide and maintain competent and adequate architectural engineering supervision and inspection at the construction site to ensure that the completed work conforms to the approved plans and specifications, and will furnish progress reports and such other information as the Federal grantor agency may need. d.Cause work on the project to be commenced within a reasonable time after receipt of notification from the approving Federal agency that funds have been approved and will see that work on the project will be done to completion with reasonable diligence. e.Not dispose of or encumber its title or other interests in the site and facilities during the period of Federal interest or while the Government holds bonds, whichever is longer. f.Provide without cost to the United States and the Grantee/Recipient all lands, easements and rights-of-way necessary for accomplishment of the approved work and will also hold and save the United States and the Grantee/Recipient free from damages due to the approved work or Federal funding. g.Establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. h.Assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended, Executive Order 11593, and the Archeological and Historical Preservation Act of 1966 by: i.consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 C.F.R. Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties; and ii.by complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. i.Give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the grant. j.With respect to demolition activities: i.create and make available documentation sufficient to demonstrate that the Sub-Recipient and its demolition contractor have sufficient manpower and equipment to comply with the obligations as outlined in this Agreement; ii.return the property to its natural state as though no improvements had been contained thereon; iii.furnish documentation of all qualified personnel, licenses, and all equipment necessary to inspect buildings located in Sub-Recipient’s jurisdiction to detect the presence of asbestos and lead in accordance with requirements of the U.S. Environmental Protection Agency, the Florida Department of Environmental Protection, and the appropriate County Health Department; iv.provide documentation of the inspection results for each structure to indicate safety hazards present, health hazards present, and/or hazardous materials present; v.provide supervision over contractors or employees employed by the Sub- Recipient to remove asbestos and lead from demolished or otherwise applicable structures; vi.leave the demolished site clean, level, and free of debris; vii.notify the Grantee/Recipient promptly of any unusual existing condition which hampers the contractors work; viii.obtain all required permits; ix.provide addresses and marked maps for each site where water wells and septic tanks are to be closed, along with the number of wells and septic tanks located on each site, and provide documentation of such closures; x. comply with mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act; xi. comply with all applicable standards, orders, or requirements issued under Section 112 and 306 of the Clean Air Act, Section 508 of the Clean Water Act, Executive Order 11738, and the U.S. Environmental Protection Agency regulations. (This clause must be added to any subcontracts); and xii.provide documentation of public notices for demolition activities. k.Require facilities to be designed to comply with the "American Standard Specifications for Making Buildings and Facilities Accessible to, and Usable by the Physically Handicapped," Number A117.1-1961, as modified. The Sub-Recipient will be responsible for conducting inspections to ensure compliance with these specifications by the contractor. l.Provide an Equal Employment Opportunity Program, if required to maintain one, where the application is for $500,000 00 or more. m.Return overpaid funds within the forty-five (45) day requirement, and if unable to pay within the required time period, begin working with the Grantee/Recipient in good faith to agree upon a repayment date. n.In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the Grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. 4)The Sub-Recipient agrees it will comply with the: a.Requirements of all provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 which provides for fair and equitable treatment of persons displaced as a result of Federal and Federally-assisted programs. b.Provisions of Federal law found at 5 U.S.C. § 1501, et. seq. which limit certain political activities of employees of a State or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants. c.Provisions of 18 U.S.C. §§ 594, 598, and 600-605 relating to elections, relief appropriations, and employment, contributions, and solicitations. d.Minimum wage and maximum hour’s provisions of the Federal Fair Labor Standards Act. e.Contract Work Hours and Safety Standards Act of 1962, requiring that mechanics and laborers (including watchmen and guards) employed on Federally assisted contracts be paid wages of not less than one and one-half times their basic wage rates for all hours worked in excess of forty hours in a work week. f.Federal Fair Labor Standards Act, requiring that covered employees be paid at least the minimum prescribed wage, and also that they be paid one and one-half times their basic wage rates for all hours worked in excess of the prescribed work-week. g.Anti-Kickback Act of 1986, which outlaws and prescribes penalties for "kick-backs" of wages in Federally financed or assisted construction activities. h.Requirements imposed by the Federal sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements. It further agrees to ensure that the facilities under its ownership, lease or supervision which are utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. i.Flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, which requires that on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is available, as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. j.Insurance requirements of Section 314, PL 93-288, to obtain and maintain any other insurance as may be reasonable, adequate, and necessary to protect against further loss to any property which was replaced, restored, repaired, or constructed with this assistance. Note that FEMA provides a mechanism to modify this insurance requirement by filing a request for an insurance commissioner certification (ICC). The state’s insurance commissioner cannot waive Federal insurance requirements but may certify the types and extent of insurance reasonable to protect against future loss to an insurable facility. k.Applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1; and all other applicable Federal laws, orders, circulars, or regulations, and assure the compliance of all its Sub-Recipients and contractors. l.Provisions of 28 C.F.R. applicable to grants and cooperative agreements including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs. m.Lead-Based Paint Poison Prevention Act which prohibits the use of lead based paint in construction of rehabilitation or residential structures. n.Energy Policy and Conservation Act and the provisions of the State Energy Conservation Plan adopted pursuant thereto. o.Non-discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, or Victims of Crime Act (as appropriate); Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations; and Department of Justice regulations on disability discrimination, and assure the compliance of all its Sub-Recipients and contractors. p.Provisions of Section 311, P.L. 93-288, and with the Civil Rights Act of 1964 (P.L. 83- 352) which, in Title VI of the Act, provides that no person in the United States of America, Grantees/Recipients shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Sub-Recipient receives Federal financial assistance and will immediately take any measures necessary to effectuate this agreement. If any real property or structure is provided or improved with the aid of Federal financial assistance extended to the Sub-Recipient, this assurance shall obligate the Sub-Recipient or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. q.Provisions of Title IX of the Education Amendments of 1972, as amended which prohibits discrimination on the basis of gender. r.Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, relating to nondiscrimination on the basis of alcohol abuse or alcoholism. s.Provisions of 523 and 527 of the Public Health Service Act of 1912 as amended, relating to confidentiality of alcohol and drug abuse patient records. t.Provisions of all appropriate environmental laws, including but not limited to: i.The Clean Air Act of 1955, as amended; ii.The Clean Water Act of 1977, as amended; iii.The Endangered Species Act of 1973; iv.The Intergovernmental Personnel Act of 1970; v.Environmental standards which may be prescribed pursuant to the National Environmental Policy Act of 1969; vi.The Wild and Scenic Rivers Act of 1968, related to protecting components or potential components of the national wild and scenic rivers system; vii.The Fish and Wildlife Coordination Act of 1958; viii.Environmental standards which may be prescribed pursuant to the Safe Drinking Water Act of 1974, regarding the protection of underground water sources; ix.The provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 which prohibits the expenditure of newest Federal funds within the units of the Coastal Barrier Resources System. u.The provisions of all Executive Orders including but not limited to: i.Executive Order 11246 as amended by Executive Orders 11375 and 12086, and the regulations issued pursuant thereto, which provide that no person shall be discriminated against on the basis of race, color, religion, sex or national origin in all phases of employment during the performance of Federal or Federally assisted construction contracts; affirmative action to insure fair treatment in employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff/termination, rates of pay or other forms of compensation; and election for training and apprenticeship. ii.EO 11514 (NEPA). iii.EO 11738 (violating facilities). iv.EO 11988 (Floodplain Management). v.EO 11990 (Wetlands). vi.EO 12898 (Environmental Justice). 5)For Grantees/Recipients other than individuals, the provisions of the DRUG-FREE WORKPLACE as required by the Drug-Free Workplace Act of 1988. This assurance is given in consideration of and for the purpose of obtaining Federal grants, loans, reimbursements, advances, contracts, property, discounts and/or other Federal financial assistance extended to the Sub-Recipient by FEMA. The Sub-Recipient understands that such Federal Financial assistance will be extended in reliance on the representations and agreements made in this Assurance and that both the United States and the Grantee/Recipient have the joint and several right to seek judicial enforcement of this assurance. This assurance is binding on the Sub-Recipient, its successors, transferees, and assignees FOR THE SUBGRANTEE/SUB-RECIPIENT : ___________________________________________________________________ Signature Jevon A. Graham, Emergency Manager _______________________________ Printed Name and Title Date Attachment F Election of Participation in Public Assistance Alternative Procedures (PAAP) Pilot Program Should the Sub-Recipient desire to utilize the Public Assistance Alternative Procedures provisions of the Sandy Recovery Improvement Act (Division B of P.L. 113-2), execution of a Supplemental Funding Agreement covering specific aspects of the Alternative Procedures Package is required of the Sub- Recipient prior to the payment of such funds by the State as the Recipient. Payments processed under the Alternative Procedures provisions will be requested as an advance and are exempt from advance requirements covered by Section 216.181(16), Florida Statutes. They will, however, be treated as an advance for purposes of Requests for Reimbursement (RFRs) and satisfaction of the requirement that ninety percent (90%) of previously advanced funds must be accounted for prior to receiving a second advance. In order to elect to participate in the PAAP program for one of the following options, you must read the Guidance found at https://www.fema.gov/alternative-procedures and then complete the required documents on the following pages. The documents can be found under the Permanent Work section of the webpage in editable .pdf format if preferred. PAAP for Debris Removal (Category A) Required Documents: •Public Assistance for Alternative Procedures Pilot Program for Debris Removal Acknowledgement https://www.fema.gov/media-library-data/1504811965699- 24dfda9ae3e22d450582563bdb62e0f1/APPENDIX_A_Revised_for_limited_sliding_scale_8-23- 17.pdf PAAP for Permanent Work (Categories C-G) Required documents: •Fixed Subgrant Agreement Letter https://www.fema.gov/media-library-data/1388154577585- 398aea786c6aedbd048c371270fd7b22/508_PA_Alternative_Procedures_Pilot_Program_Perman ent_Work_Fixed_Subgrant_Agreement_Letter%2012-13-13.pdf •Public Assistance Alternative Procedures Pilot Program for Permanent Work Acknowledgement https://www.fema.gov/media-library-data/1388155802544- 11629c78f8308b5c4120deb135460129/PA_Alternative_Procedures_Pilot_Program_Permanent_ Work_Acknowledgement%2012-13-13.pdf All PAAP Related Documents (guides, Fact Sheets, Standard Operating Procedures, FAQs, Archived Docs, etc.) may be found at: https://www.fema.gov/media-library/assets/documents/115868 Note: PAAP Pilot Program Guide for Debris Removal (Version 5) published June 28, 2017 contains the following changes: The Public Assistance Alternative Procedures Pilot Program for Debris Removal has been extended for one year to June 27, 2018. As part of the extension, FEMA will only authorize the sliding scale provision in events with significant debris impacts. The other three provisions available under the Pilot remain unchanged. For disasters declared on or after August 28, 2017, FEMA is limiting the usage of the pilot’s sliding scale provision to high impact incidents that meet the following criteria: high concentration of localized damage; large quantities of debris (over $20M or 1.5 million cubic yards); and disasters declared very soon after the incident (8 days) to incentivize rapid debris removal. This guide is applicable to disasters declared on or after June 28, 2017. The changes to the sliding scale provision are applicable to disasters declared on or after August 28, 2017. This version of the pilot guide supersedes the previous pilot guide for debris removal (V4) which was published June 28, 2016. Public Assistance Alternative Procedures Pilot Program for Debris Removal Acknowledgement In accordance with the Sandy Recovery Improvement Act of 2013, the Federal Emergency Management Agency (FEMA) is implementing alternative procedures for the Public Assistance (PA) Program through a pilot program. As a representative of the subrecipient, we elect to participate in the following: □ Accelerated Debris Removal - increased Federal cost share (sliding scale) □ Recycling Revenue (subrecipient retention of income from debris recycling without a award offset) □ One-time incentive for a FEMA-accepted debris management plan and identification of at least one pre-qualified contractor □ Reimbursement of straight time force account labor costs for debris removal 1.The pilot is voluntary and the subrecipient must apply the selected alternative procedures to all of its debris removal subawards. 2.For the sliding scale, the subrecipient accepts responsibility for any costs related to debris operations after six months from the date of the incident unless, based on extenuating circumstances, FEMA grants a time extension. 3.The subrecipient acknowledges that FEMA may request joint quantity evaluations and details regarding subrecipient operations necessary to assess the pilot program procedures. 4.All contracts must comply with local, state, and Federal requirements for procurement, including provisions of 2 CFR Part 200. 5.The subrecipient must comply with all Federal, state and local environmental and historic preservation laws, regulations, and ordinances. 6.The Office of Inspector General may audit any subrecipient and/or subaward. __________________________________________________________________________________ Signature of Subrecipient’s Authorized Representative Date Jevon a. Graham, Emergency Manager Printed Name and Title Clearwater, City of 103-12875-00 Sub-Recipient Name PA ID Number □ We elect to not participate in the Alternative Procedures for Debris Removal. FIXED SUBGRANT AGREEMENT LETTER DATE: __________________ To Address: To FEMA: As a Public Assistance (PA) Sub-Recipient _________________________________________________ (PA ID______________________), in accordance with Section 428 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, we agree to accept a permanent work subgrant based on a fixed estimate in the amount of $_________________ for subgrant number _____________ (copy attached) under Disaster #_______. We accept responsibility for all costs above the fixed estimate. We understand that by participating in this pilot program we will be reimbursed for allowable costs in accordance with 44 CFR § 13.22(b) – “Applicable cost principles”, the reimbursement will not exceed the fixed estimate. We also understand that by agreeing to this fixed estimate, we will not receive additional funding related to the facilities or sites included in the subgrant. We also acknowledge that failure to comply with the requirements of applicable laws and regulations governing assistance provided by FEMA and the PA alternative procedures pilot program guidance (such as procurement and contracting; environmental and historic preservation compliance; and audit and financial accountability) may lead to loss of Federal funding. ________________________________________________ _____________________________ Signature of Sub-Recipient’s Authorized Representative Date Jevon A. Graham, Emergency Manager Printed Name and Title ________________________________________________ _____________________________ Signature of Grantee’s Authorized Representative Date ________________________________________________ Printed Name and Title Public Assistance Alternative Procedures Pilot Program for Permanent Work Acknowledgement In accordance with the Sandy Recovery Improvement Act of 2013, the Federal Emergency Management Agency (FEMA) is implementing alternative procedures for the Public Assistance (PA) Program through a pilot program. As a representative of the Sub-Recipient, our agency understands the following: 1. We plan to participate in the following elements: Subgrants based on fixed estimates, and as the Sub-Recipient, accept responsibility for costs above the estimate Consolidation of multiple fixed subgrants into a single subgrant FEMA validation of Sub-Recipient-provided estimates Elimination of reduced eligible funding for alternate projects Use of excess funds Review of estimates by an expert panel for projects with a Federal share of $5 million or greater 2. The pilot is voluntary, and a Sub-Recipient may participate in alternative procedures for one or more large project subgrants. 3. If the Sub-Recipient accepts a fixed subgrant estimate, the Sub-Recipient understands they are responsible for all costs greater than the fixed amount. 4. The Sub-Recipient agrees to notify the Grantee regarding the specific use of excess funds. 5. All contracts must comply with local, State, and Federal requirements for procurement, including provisions of 44 CFR Part 13. 6. The Office of Inspector General may audit any Sub-Recipient and/or subgrant. 7. EHP review must be completed for all subgrants, including cases where new scopes of work would require EHP compliance, before the subgrant scope of work is implemented. Failure to comply with this requirement may lead to loss of Federal funding. 8. The Sub-Recipient may submit appeals in accordance with 44 CFR§206.206. However, FEMA will not consider appeals solely for additional costs on fixed subgrants. __________________________________________________ ____________________________ Signature of Sub-Recipient’s Authorized Representative Date Jevon A. Graham, Emergency Manager Printed Name and Title Clearwater, City of 103-12875-00 Sub-Recipient Name PA ID Number We elect to not participate in the Alternative Procedures for Permanent Work. Attachment G PUBLIC ASSISTANCE PROGRAM GUIDANCE GRANTEE’S/RECIPIENT’S WEB-BASED PROJECT MANAGEMENT SYSTEM (FloridaPA.org) Sub-Recipient s must use the Grantee’s/Recipient’s web-based project management system, FloridaPA.org, (available at www.FloridaPA.org) to access and exchange project information with the State throughout the project’s life. This includes processing advances, reimbursement requests, quarterly reports, final inspection schedules, change requests, time extensions, and other services as identified in the Agreement. Training on this system will be supplied by the Recipient upon request by the Sub-Recipient. The Sub-Recipient is required to have working knowledge of the FloridaPA.org system. PROJECT DOCUMENTATION The Sub-Recipient must maintain all source documentation supporting the project costs. To facilitate closeout and audits, the Applicant should file all documentation pertaining to each project with the corresponding PW as the permanent record of the project. In order to validate Large Project Requests for Reimbursement (RFRs), all supporting documents should be uploaded to the FloridaPA.org website. Contact the grant manager with questions about how and where to upload documents, and for assistance linking common documents that apply to more than one (1) PW. The Sub-Recipient must retain sufficient records to show its compliance with the terms of this Agreement, including documentation of all program costs, in a form sufficient to determine compliance with the requirements and objectives under this Agreement and all other applicable laws and regulations, for a period of five (5) years from the date of the Sub-Recipient account closeout by FEMA. The five (5) year period is extended if any litigation, claim or audit is started before the five (5) year period expires, and extends beyond the five (5) year period. The records must then be retained until all litigation, claims, or audit findings involving the records have been resolved. Records for the disposition of non-expendable personal property valued at $5,00000 or more at the time it is acquired must be retained for five (5) years after final account closeout. Records relating to the acquisition of real property must be retained for five (5) years after final account closeout. INTERIM INSPECTIONS Interim Inspections may be requested by the Sub-Recipient, on both small and large projects, to: i.conduct insurance reconciliations; ii.review an alternate scope of work; iii.review an improved scope of work; and/or iv.validate scope of work and/or cost. Interim Inspections may be scheduled and submitted by the Recipient as a request in FloridaPA.org under the following conditions: i.a quarterly report has not been updated between quarters; ii.the Sub-Recipient is not submitting Requests for Reimbursement (RFR’s) in a timely manner; iii.requests for a Time Extension have been made that exceed the Grantee’s/ Recipient’s authority to approve; and/or iv.there are issues or concerns identified by the Recipient that may impact funding under this agreement. PROJECT RECONCILIATION AND CLOSEOUT The purpose of closeout is for the Sub-Recipient to certify that all work has been completed. To ensure a timely closeout process, the Sub-Recipient should notify the Recipient within sixty (60) days of Project completion. The Sub-Recipient should include the following information with its closeout request: •Certification that project is complete; •Date of project completion; and •Copies of any Recipient time extensions. Large Projects With exception of Fixed Cost Estimate Subawards, Alternate Projects and Improved Projects where final costs exceed FEMA’s original approval, the final eligible amount for a Large Project is the actual documented cost of the completed, eligible SOW. Therefore, upon completion of each Large Project that FEMA obligated based on an estimated amount; the Sub-Recipient should provide the documentation to support the actual costs. If the actual costs significantly differ from the estimated amount, the Sub- Recipient should provide an explanation for the significant difference. FEMA reviews the documentation and, if necessary, obligates additional funds or reduces funding based on actual costs to complete the eligible SOW. If the project included approved hazard mitigation measures; FEMA does not re-evaluate the cost-effectiveness of the HMP based on the final actual cost. If during the review, FEMA determines that the Sub-Recipient performed work that was not included in the approved SOW, FEMA will designate the project as an Improved Project, cap the funding at the original estimated amount, and review the additional SOW for EHP compliance. For Fixed Cost Estimate Subawards, the Applicant must provide documentation to support that it used the funds in accordance with the eligibility criteria described in the PAPPG Chapter 2:VII.G and guidance provided at http://www.fema.gov/alternative-procedures. Once FEMA completes the necessary review and funding adjustments, FEMA closes the project. Small Projects Once FEMA obligates a Small Project, FEMA does not adjust the approved amount of an individual Small Project. This applies even when FEMA obligates the PW based on an estimate and actual costs for completing the eligible SOW differ from the estimated amount. FEMA only adjusts the approved amount on individual Small Projects if one of the following conditions applies: •The Sub-Recipient did not complete the approved SOW; •The Sub-Recipient requests additional funds related to an eligible change in SOW; •The PW contains inadvertent errors or omissions; or •Actual insurance proceeds differ from the amount deducted in the PW. In these cases, FEMA only adjusts the specific cost items affected. If none of the above applies, the Sub-Recipient may request additional funding if the total actual cost of all of its Small Projects combined exceeds the total amount obligated for all of its Small Projects. In this case, the Sub-Recipient must request the additional funding through the appeal process, described in the PAPPG Chapter 3:IV.D, within sixty (60) days of completion of its last Small Project. FEMA refers to this as a net small project overrun appeal. The appeal must include actual cost documentation for all Small Projects that FEMA originally funded based on estimate amounts. To ensure that all work has been performed within the scope of work specified on the Project Worksheets, the Recipient will conduct final inspections on Large Projects, and may, at its sole discretion, select one or more Small Projects to be inspected. Costs determined to be outside of the approved scope of work and/or outside of the approved performance period cannot be reimbursed. TIME EXTENSIONS FEMA only provides PA funding for work completed and costs incurred within regulatory deadlines. The deadline for Emergency Work is 6 months from the declaration date. The deadline for Permanent Work is 18 months from the declaration date. If the Applicant determines it needs additional time to complete the project, including direct administrative tasks related to the project, it must submit a written request for a time extension to the Recipient with the following information: •Documentation substantiating delays beyond its control; •A detailed justification for the delay; •Status of the work; and •The project timeline with the projected completion date The State (FDEM) has the authority to grant limited time extensions based on extenuating circumstances or unusual project requirements beyond the control of the Sub-Recipient. It may extend Emergency Work projects by 6 months and Permanent Work projects by 30 months. FEMA has authority to extend individual project deadlines beyond these timeframes if extenuating circumstances justify additional time. This applies to all projects with the exception of those funded under the PAAP Accelerated Debris Removal procedure and projects for temporary facilities. With exception of debris removal operations funded under the Accelerated Debris Removal Procedure of the Alternative Procedures Pilot Program, FEMA generally considers the following to be extenuating circumstances beyond the Applicant’s control: •Permitting or EHP compliance related delays due to other agencies involved •Environmental limitations (such as short construction window) •Inclement weather (site access prohibited or adverse impact on construction) FEMA generally considers the following to be circumstances within the control of the Applicant and not justifiable for a time extension: •Permitting or environmental delays due to Applicant delays in requesting permits •Lack of funding •Change in administration or cost accounting system •Compilation of cost documentation Although FEMA only provides PA funding for work performed on or before the approved deadline, the Applicant must still complete the approved SOW for funding to be eligible. FEMA deobligates funding for any project that the Applicant does not complete. If the Applicant completes a portion of the approved SOW and the completed work is distinct from the uncompleted work, FEMA only deobligates funding for the uncompleted work. For example, if one project includes funds for three facilities and the Applicant restores only two of the three facilities, FEMA only deobligates the amount related to the facility that the Applicant did not restore. Request should be submitted prior to current approved deadline, be specific to one project, and include the following information with supporting documentation: •Dates and provisions of all previous time extensions •Construction timeline / project schedule in support of requested time •Basis for time extension request: o Delay in obtaining permits §Permitting agencies involved and application dates o Environmental delays or limitations (e.g., short construction window, nesting seasons) §Dates of correspondence with various agencies §Specific details •Inclement weather (prolonged severe weather conditions prohibited access to the area, or adversely impacted construction) o Specific details •Other reason for delay o Specific details Submission of a request does not automatically grant an extension to the period of performance. Without an approved time extension from the State or FEMA (as applicable), any expenses incurred outside the P.O.P. are ineligible. INSURANCE The Sub-Recipient understands and agrees that disaster funding for insurable facilities provided by FEMA is intended to supplement, not replace, financial assistance from insurance coverage and/or other sources. Actual or anticipated insurance proceeds must be deducted from all applicable FEMA Public Assistance grants in order to avoid a duplication of benefits. The Sub-Recipient further understands and agrees that If Public Assistance funding is obligated for work that is subsequently determined to be covered by insurance and/or other sources of funding, FEMA must deobligate the funds per Stafford Act Sections 101 (b)(4) and 312 (c). As a condition of funding under this Agreement, pursuant to 44 C.F.R. §§ 206.252-253, for damaged facilities, the Sub-Recipient understands it must, and it agrees to, maintain such types of insurance as are reasonable and necessary to protect against future loss for the anticipated life of the restorative work or the insured facility, whichever is lesser. Except that the Recipient acknowledges FEMA does not require insurance to be obtained and maintained for projects where the total eligible damage is less than $5,00000. In addition to the preceding requirements, the Sub-Recipient understands it is required to obtain and maintain insurance on certain permanent work projects in order to be eligible for Public Assistance funding in future disasters pursuant to § 311 of the Stafford Act. As stated in the Stafford Act, “Such coverage must at a minimum be in the amount of the eligible project costs.” Further, the Stafford Act, requires a Sub- Recipient to purchase and maintain insurance, where that insurance is “reasonably available, adequate or necessary to protect against future loss” to an insurable facility as a condition for receiving disaster assistance funding. The Public Assistance Program and Policy Guide further states “If the Applicant does not comply with the requirement to obtain and maintain insurance, FEMA will deny or deobligate PA funds from the current disaster.” If the State Insurance Commissioner certifies that the type and extent of insurance is not “reasonably available, adequate or necessary to protect against future loss” to an insurable facility, the Regional Administrator may modify or waive the requirement in conformity with the certification. The Sub-Recipient understands and agrees it is responsible for being aware of, and complying with, all insurance considerations contained in the Stafford Act and in 44 C.F.R. §§ 206.252-253. The Sub-Recipient agrees to notify the Recipient in writing within thirty (30) days of the date it becomes aware of any insurance coverage for the damage identified on the applicable Project Worksheets and of any entitlement to compensation or indemnification from such insurance. The Sub-recipient further agrees to provide all pertinent insurance information, including but not limited to copies of all policies, declarations pages, insuring agreements, conditions, and exclusions, Statement of Loss, and Statement of Values for each insured damaged facility. The Sub-Recipient understands and agrees that it is required to pursue payment under its insurance policies to the best of its ability to maximize potential coverage available. DUPLICATION OF BENEFITS The Sub-Recipient understands it may not receive funding under this Agreement to pay for damage covered by insurance, nor may the Sub-Recipient receive any other duplicate benefits from any source whatsoever. The Sub-Recipient agrees to reimburse the Recipient if it receives any duplicate benefits, from any source, for any damage identified on the applicable Project Worksheets, for which the Sub-Recipient has received payment from the Recipient. The Sub-Recipient agrees to notify the Recipient in writing within thirty (30) days of the date it becomes aware of the possible availability of, applies for, or receives funds, regardless of the source, which could reasonably be considered as duplicate benefits. In the event the Recipient determines the Sub-Recipient has received duplicate benefits, the Sub-Recipient gives the Grantee/ Recipient and/or the Chief Financial Officer of the State of Florida, the express authority to offset the amount of any such duplicate benefits by withholding them from any other funds otherwise due and payable to the Sub-Recipient, and to use such remedies as may be available administratively, at law, or at equity, to recover such benefits. COMPLIANCE WITH PLANNING/PERMITTING REGULATIONS AND LAWS The Sub-Recipient is responsible for the implementation and completion of the approved projects described in the Project Worksheets in a manner acceptable to Recipient, and in accordance with applicable Local, State, and Federal legal requirements. If applicable, the contract documents for any project undertaken by the Sub-grantee/Sub-Recipient, and any land use permitted by or engaged in by the Sub-grantee/Sub-Recipient, must be consistent with the local government comprehensive plan. The Sub-Recipient must ensure that any development or development order complies with all applicable planning, permitting, and building requirements including, but not limited to, the National Environmental Policy Act and the National Historic Preservation Act. The Sub-Recipient must engage such competent, properly licensed, engineering, environmental, archeological, building, and other technical and professional assistance at all project sites as may be needed to ensure that the project complies with the contract documents. FUNDING FOR LARGE PROJECTS Although Large project payment must be based on documented actual costs, most Large Projects are initially approved based on estimated costs. Funds are made available to the Sub-Recipient when work is in progress and funds have been expended with documentation of costs available. When all work associated with the project is complete, the State will perform a reconciliation of actual costs and will transmit the information to FEMA for its consideration for final funding adjustments (See Closeouts). The submission from the Sub-Recipient requesting this reimbursement must include: a) a Request for Reimbursement (available in FloridaPA.org); b) a Summary of Documentation (SOD) which is titled Reimbursement Detail Report in FloridaPA.org and is automatically created when the Request for Reimbursement is submitted (and is supported by copies of original documents such as, but not limited to, contract documents, insurance policies, payroll records, daily work logs, invoices, purchase orders, and change orders); and c)the FDEM Cost Claim Summary Workbook (found in the Forms section of FloridaPA.org), along with copies of original documents such as contract documents, invoices, change orders, canceled checks (or other proof of expenditure), purchase orders, etc. ADVANCES Payments under the Public Assistance Alternative Procedures Program (PAAP) are paid as an Advance Payment. Notwithstanding Paragraph 9) Funding, in the Agreement, these payments are not bound by Section 216.181(16), Florida Statutes. 1.For a Federally funded contract, any advance payment is also subject to 2 C.F.R., Federal OMB Circulars A-87, A-110, A-122, and the Cash Management Improvement Act of 1990. 2.All advances must be held in an interest-bearing account with the interest being remitted to the Recipient as often as practicable, but not later than ten (10) business days after the close of each calendar quarter. 3.In order to prepare a Request for Advance (RFA) the Sub-Recipient must certify to the Recipient that it has procedures in place to ensure that funds are disbursed to project vendors, contractors, and subcontractors without unnecessary delay. The Sub-Recipient must prepare and submit a budget that contains a timeline projecting future payment schedules through project completion. 4.A separate RFA must be completed for each Project Worksheet to be included in the Advance Funding Payment. 5.The Sub-Recipient must complete a Request for Reimbursement (RFR) via FloridaPA.org no more than ninety (90) days after receiving its Advance Payment for a specific project. The RFR must account for all expenditures incurred while performing eligible work documented in the applicable Project Worksheet for which the Advance was received. 6.If a reimbursement has been paid prior to the submittal of a request for an advance payment, an Advance cannot be accepted for processing. 7.The Recipient may advance funds to the Sub-Recipient, not exceeding the Federal share, only if the Sub-Recipient meets the following conditions: a)the Sub-Recipient must certify to the Recipient that Sub-Recipient has procedures in place to ensure that funds are disbursed to project vendors, contractors, and subcontractors without unnecessary delay; b)the Sub-Recipient must submit to the Recipient the budget supporting the request. 8.The Sub-Recipient must submit a statement justifying the advance and the proposed use of the funds, which also specifies the amount of funds requested and certifies that the advanced funds will be expended no more than ninety (90) days after receipt of the Advance; 9.The Recipient may, in its sole discretion, withhold a portion of the Federal and/or nonfederal share of funding under this Agreement from the Sub-Recipient if the Recipient reasonably expects that the Sub- Recipient cannot meet the projected budgeted timeline or that there may be a subsequent determination by FEMA that a previous disbursement of funds under this or any other Agreement with the Sub-Recipient was improper. DESIGNATION OF AGENT The Sub-Recipient must complete Attachment D by designating at least three agents to execute any Requests for Advance or Reimbursement, certifications, or other necessary documentation on behalf of the Sub-Recipient. After execution of this Agreement, the authorized, primary, and secondary Agent may request changes to contacts via email to the State assigned team. In the event the Sub-Recipient contacts have not been updated regularly and all three (3) Agents have separated from the Sub-Recipient’s agency, a designation of authority form will be needed to change contacts. NOTE: This is very important because if contacts are not updated, notifications made from FloridaPA.org may not be received and could result in failure to meet time periods to appeal a Federal determination. DUNS Q&A What is a DUNS number? The Data Universal Numbering System (DUNS) number is a unique nine-digit identification number provided by Dun & Bradstreet (D&B). The DUNS number is site specific. Therefore, each distinct physical location of an entity such as branches, divisions and headquarters, may be assigned a DUNS number. Who needs a DUNS number? Any institution that wants to submit a grant application to the Federal government. Individual researchers do not need a DUNS number if they are submitting their application through a research organization. How do I get a DUNS number? Dun & Bradstreet have designated a special phone number for Federal grant and cooperative agreement applicants/prospective applicants. Call the number below between 8 a.m. and 5 p.m., local time in the 48 contiguous states and speak to a D&B representative. This process will take approximately 5 – 10 minutes and you will receive your DUNS number at the conclusion of the call. 1-866-705-5711 What do I need before I request a DUNS number? Before you call D&B, you will need the following pieces of information: •Legal Name •Headquarters name and address for your organization •Doing business as (dba) or other name by which your organization is commonly recognized •Physical address •Mailing address (if separate from headquarters and/or physical address) •Telephone number •Contact name and title •Number of employees at your physical location How much does a DUNS number cost? There is no charge to obtain a DUNS number. Why does my institution need a DUNS number? New regulations taking affect Oct. 1, 2003 mandate that a DUNS number be provided on all Federal grant and cooperative agreement applications. The DUNS number will offer a way for the Federal government to better match information across all agencies. How do I see if my institution already has a DUNS number? Call the toll free number above and indicate that you are a Federal grant and/or cooperative agreement applicant. D&B will tell you if your organization already has a number assigned. If not, they will ask if you wish to obtain one. Should we use the +4 extension to the DUNS number? Although D&B provides the ability to use a 4-digit extension to the DUNS number, neither D&B nor the Federal government assign any importance to the extension. Benefits, if any, derived from the extension will be at your institution only. Is there anything special that we should do for multi-campus systems? Multi-campus systems can use what is called a parent DUNS number to aggregate information for the system as a whole. The main campus will need to be assigned a DUNS number. Then each satellite campus will need to reference the main campus DUNS number as their parent DUNS when obtaining their own DUNS number. For NIH grantees, if each campus submits grant applications as a unique grantee organization, then each campus needs to obtain their own DUNS number. Does the DUNS number need to be included on individual fellowship applications? Yes with one exception. It is the DUNS number of the sponsoring institution that should be put on the application. Individual Kirschstein-NRSA fellowships that propose training at Federal laboratories do not require a DUNS number. What does the DUNS number have to do with the Central Contractor Registry (CCR), soon to be the Business Partner Network (BPN)? Registration in the CCR is mandatory for anyone wishing to submit a grant application electronically through Grants.gov. Your organization will need a DUNS number in order to register in the CCR. The CCR is the central registry for organizations that have received Federal contracts. If your organization has received Federal contracts, it is already registered in the CCR, but this is a good opportunity to verify that your organization information is up to date. For more information about the CCR, please visit the CCR web site at: www.ccr.gov. What should we do if our institution has more than 1 DUNS number? Your institution will need to decide which DUNS number to use for grant application purposes and use only that number. Does this apply to non-US organizations? Yes, this new requirement applies to all types of grantee organizations including foreign, non-profit, for profit as well as for state and Federal government agencies. Does this apply to non-competing progress reports? No. This new requirement applies only to competing applications. Are there any exceptions to the new DUNS number rules? Individuals who would personally receive a grant or cooperative agreement award from the Federal government apart from any business or non-profit organization they may operate are exempt from this requirement. Also individual Kirschstein-NRSA fellowships that propose training at Federal laboratories do not require a DUNS number. Who at my institution is responsible for requesting a DUNS number? This will vary from institution to institution. This should be done by someone knowledgeable about the entire structure of your institution and who has the authority to make such decisions. Typically this request would come from the finance/accounting department or some other department that conducts business with a large cross section of the institution. We are an organization new to Federal grant funding so we obviously need a DUNS number. But we don’t want to be included in any marketing list. What can we do? Inclusion on a D&B marketing list is optional. If you do not want your name/organization included on this marketing list, request to be de-listed from D&B’s marketing file when you are speaking with a D&B representative during your DUNS number telephone application. Who do we contact if we have questions? If you have questions about applying for a DUNS number, contact the Dun & Bradstreet special phone number 1-866-705-5771. If you have questions concerning this new Federal-wide requirement, contact Sandra Swab, Office of Federal Financial Management, 202-395-3993 or via e-mail at sswab@omb.eop.gov. Substitute Form W-9 For the purpose of this Agreement, a Sub-Recipient is also a Vendor. The State of Florida requires vendors doing business with the State to submit a Substitute Form W-9. The purpose of a Form W-9 is to provide a Federal Taxpayer Identification Number (TIN), official entity name, a business designation (sole proprietorship, corporation, partnership, etc.), and other taxpayer information to the State. Submission of a Form W-9 ensures that the State's vendor records and Form 1099 reporting are accurate. Due to specific State of Florida requirements, the State will not accept the Internal Revenue Service Form W-9. Effective March 5, 2012, State of Florida agencies will not be permitted to place orders for goods and services or make payments to any vendor that does not have a verified Substitute W-9 on file with the Department of Financial Services. Vendors are required to register and submit a Form W-9 on the State's Vendor Website at https://flvendor.myfloridacfo.com. Attachment H FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) INSTRUCTIONS AND WORKSHEET PURPOSE: The Federal Funding Accountability and Transparency Act (FFATA) was signed on September 26, 2006. The intent of this legislation is to empower every American with the ability to hold the government accountable for each spending decision. The FFATA legislation requires information on Federal awards (Federal assistance and expenditures) be made available to the public via a single, searchable website, which is http://www.usaspending.gov/. The FFATA Sub-award Reporting System (FSRS) is the reporting tool the Florida Division of Emergency Management (“FDEM” or “Division”) must use to capture and report sub-award and executive compensation data regarding first-tier sub-awards that obligate $30,000 or more in Federal funds (excluding Recovery funds as defined in section 1512(a) (2) of the American Recovery and Reinvestment Act of 2009, Pub. L. 111-5). Note: This “Instructions and Worksheet” is meant to explain the requirements of the FFATA and give clarity to the FFATA Form distributed to sub-awardees for completion. All pertinent information below should be filled out, signed, and returned to the project manager. ORGANIZATION AND PROJECT INFORMATION The following information must be provided to the FDEM prior to the FDEM’s issuance of a sub- award (Agreement) that obligates $30,000 or more in Federal funds as described above. Please provide the following information and return the signed form to the Division as requested. PROJECT #: N/A – Do not Complete FUNDING AGENCY: Federal Emergency Management Agency AWARD AMOUNT: $ OBLIGATION/ACTION DATE: SUBAWARD DATE (if applicable): DUNS#: DUNS# +4: *If your company or organization does not have a DUNS number, you will need to obtain one from Dun & Bradstreet at 866-705-5711 or use the web form (http://fedgov.dnb.com/webform). The process to request a DUNS number takes about ten minutes and is free of charge. BUSINESS NAME: DBA NAME (IF APPLICABLE): PRINCIPAL PLACE OF BUSINESS ADDRESS: ADDRESS LINE 1: ADDRESS LINE 2: ADDRESS LINE 3: CITY STATE ZIP CODE+4** PARENT COMPANY DUNS# (if applicable): CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA#): DESCRIPTION OF PROJECT (Up to 4000 Characters) Complete eligible Projects for repair or replacement of Disaster damaged facilities. PRINCIPAL PLACE OF PROJECT PERFORMANCE (IF DIFFERENT THAN PRINCIPAL PLACE OF BUSINESS): ADDRESS LINE 1: ADDRESS LINE 2: ADDRESS LINE 3: CITY STATE ZIP CODE+4** CONGRESSIONAL DISTRICT FOR PRINCIPAL PLACE OF PROJECT PERFORMANCE: **Providing the Zip+4 ensures that the correct Congressional District is reported. EXECUTIVE COMPENSATION INFORMATION: 1. 1. In your business or organization’s previous fiscal year, did your business or organization (including parent organization, all branches, and all affiliates worldwide) receive (a) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance (e.g. loans, grants, subgrants, and/or cooperative agreements, etc.) subject to the Transparency Act, as defined at 2 CFR 170.320; , (b) $25,000,000 or more in annual gross revenues from U.S. Federal procurement contracts (and subcontracts) and Federal financial assistance (e.g. loans, grants, subgrants, and/or cooperative agreements, etc.) subject to the Transparency Act? Yes No If the answer to Question 1 is “Yes,” continue to Question 2. If the answer to Question 1 is “No”, move to the signature block below to complete the certification and submittal process. 2.Does the public have access to information about the compensation of the executives in your business or organization (including parent organization, all branches, and all affiliates worldwide) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) Section 6104 of the Internal Revenue Code of 1986? Yes No If the answer to Question 2 is “Yes,” move to the signature block below to complete the certification and submittal process. [Note: Securities Exchange Commission information should be accessible at http//www.sec.gov/answers/execomp.htm. Requests for Internal Revenue Service (IRS) information should be directed to the local IRS for further assistance.] If the answer to Question 2 is “No” FFATA reporting is required. Provide the information required in the “TOTAL COMPENSATION CHART FOR MOST RECENTLY COMPLETED FISCAL YEAR” appearing below to report the “Total Compensation” for the five (5) most highly compensated “Executives”, in rank order, in your organization. For purposes of this request, the following terms apply as defined in 2 CFR Ch. 1 Part 170 Appendix A: “Executive” is defined as “officers, managing partners, or other employees in management positions”. “Total Compensation” is defined as the cash and noncash dollar value earned by the executive during the most recently completed fiscal year and includes the following: i.Salary and bonus. ii.Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii.Earnings for services under non-equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. iv.Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. v.Above-market earnings on deferred compensation which is not tax-qualified. vi.Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. TOTAL COMPENSATION CHART FOR MOST RECENTLY COMPLETED FISCAL YEAR (Date of Fiscal Year Completion __________________) Rank (Highest to Lowest) Name (Last, First, MI) Title Total Compensation for Most Recently Completed Fiscal Year 1 2 3 4 5 THE UNDERSIGNED CERTIFIES THAT ON THE DATE WRITTEN BELOW, THE INFORMATION PROVIDED HEREIN IS ACCURATE. SIGNATURE: NAME AND TITLE: DATE: Attachment I Mandatory Contract Provisions Provisions: Any contract or subcontract funded by this Agreement must contain the applicable provisions outlined in Appendix II to 2 CFR Part 200. It is the responsibility of the sub-recipient to include the required provisions. The Division provides the following list of sample provisions that may be required: Attachment J DHS OIG AUDIT ISSUES and ACKNOWLEDGEMENT The Department of Homeland Security (DHS) Office of Inspector General (OIG) was tasked by Congress to audit all FEMA projects for fiscal year 2014. A synopsis of those findings are listed below: There have been 32 separate instances where Grantees/Recipients or Sub-Recipients did not follow the prescribed rules to the point that the OIG believed the below listed violations could have nullified the FEMA/State agreement. 1.Non Competitive contracting practices. 2.Failure to include required contract provisions. 3.Failure to employ the required procedures to ensure that small, minority, and women’s owned firms were all given fair consideration. 4.Improper "cost-plus-a-percentage-of-cost" contracting practices. The following information comes directly from DHS’s OIG Audit Tips for Managing Disaster Related Project Costs; Report Number OIG-16-109-D dated July 1, 2016. The following may be reasons for the disallowance or total de-obligation of funding given under the FEMA/State agreement: 1.Use of improper contracting practices. 2.Unsupported costs. 3.Poor project accounting. 4.Duplication of benefits. 5.Excessive equipment charges (applicability may vary with hazard mitigation projects). 6.Excessive labor and fringe benefit charges. 7.Unrelated project costs. 8.Direct Administrative Costs. 9.Failure to meet the requirement to obtain and maintain insurance. Key Points that must be followed when Administering FEMA Grants: •Designate one person to coordinate the accumulation of records. •Establish a separate and distinct account for recording revenue and expenditures, and a separate identifier for each specific FEMA project. •Ensure that the final claim for each project is supported by amounts recorded in the accounting system. •Ensure that each expenditure is recorded in the accounting books and references supporting sources of documentation (checks, invoices, etc.) that can be readily retrieved. •Research insurance coverage and seek reimbursement for the maximum amount. Credit the appropriate FEMA project with that amount. •Check with your Federal Grant Program Coordinator about availability of funding under other Federal programs (Federal Highways, Housing and Urban Development, etc.) and ensure that the final project claim does not include costs that another Federal agency funded or could have funded. •Ensure that materials taken from existing inventories for use on FEMA projects are documented by inventory withdrawal and usage records. •Ensure that expenditures claimed under the FEMA project are reasonable, necessary, directly benefit the project, and are authorized under the “Scope of Work.” I acknowledge that I have received a copy of, and have been briefed on, the above DHS OIG Audit Issues. _____________________________ Clearwater, City of Sub-Recipient Agency Date _____________________________________ Signature Jevon A. Graham, Emergency Manager Printed Name & Title Attachment K JUSTIFICATION FOR ADVANCE PAYMENT RECIPIENT: If you are requesting an advance, indicate same by checking the box below. If you are requesting an advance, complete the following chart and line item justification below. BUDGET CATEGORY/LINE ITEMS (list applicable line items) 20___-20___ Anticipated Expenditures for First Three Months of Agreement Example: PW#00001(0) Contract Work $1,500,000.00 (provide detailed justification). TOTAL EXPENSES LINE ITEM JUSTIFICATION (For each line item, provide a detailed justification explaining the need for the cash advance. The justification must include supporting documentation that clearly shows the advance will be expended within the first ninety (90) days of the contract term. Support documentation should include quotes for purchases, delivery timelines, salary and expense projections, etc. to provide the Division reasonable and necessary support that the advance will be expended within the first ninety (90) days of the contract term. Any advance funds not expended within the first ninety (90) days of the contract term must be returned to the Division Cashier, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399, within thirty (30) days of receipt, along with any interest earned on the advance). [ ] ADVANCE REQUESTED Advance payment of $ ____________________________ is requested. Balance of payments will be made on a reimbursement basis. These funds are needed to pay pending obligations for eligible work. We would not be able to operate the program without this advance. Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4833 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Information Technology Agenda Number: 7.12 SUBJECT/RECOMMENDATION: Award a contract extension to SunPrint, Inc. of Oldsmar, FL for copier and printer services for the period of July 1, 2018 through October 20, 2018 and increase Munis Contract No. 900094 by a $25,000 for a new total of $125,000, in accordance with Sec 2.564 (1)(d), Code of Ordinances, under Clay County School District Contract No. 12-SCH-87 and authorize the appropriate officials to execute same. (consent) SUMMARY: -SunPrint, Inc. was selected via piggyback/other governmental bid on a Clay County Schools agreement. -SunPrint, Inc. in July 2017 to provide hardware, printing supplies and support services for the City’s 72 copiers as well as support services an additional 58 printers. The original contract was for a 9-month period from 7/1/17 - 4/19/18 for a total of $75,000. -The contract was extended in April of 2018 for an additional 3 months (4/20/18-7/31/18) and an $25,000, for a new total of $100,000. -Clay County School District extended their service agreement through October 20, 2018. -The Information Technology Department will issue an RFP for copier and print services in the July/August timeframe to solicit vendors for future copier and print Services. -The additional service extension will provide uninterrupted service and support for the City’s copiers and select printers through the solicitation period. APPROPRIATION CODE AND AMOUNT: Monthly invoices are processed by the IT and charged back to departments based upon specific print/copy volumes. Chargebacks are processed in departmental operating budgets to line item 0544100 (rental equipment/services). USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 7/19/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4731 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Information Technology Agenda Number: 7.13 SUBJECT/RECOMMENDATION: Award a contract (Purchase Order) to State of Florida, Department of Management Services, Tallahassee, Florida for Suncom long distance service, State AIN Centranet lines and toll-free lines from August 1, 2018 through September 30, 2019, at a cost not to exceed $153,412, in accordance with Sec 2.564 (1)(d), Code of Ordinances, under State Contract DMS-08/09-071, and authorize the appropriate officials to execute same. (consent) SUMMARY: Department of Management Services Total - $153,412 -Long Distance $641 per month x 14 = $8,974 -Local $115 per month x 14 = $1,610 -Centranet lines $10,200 per month x 14 = $142,800 -800 # $2.00 per month x 14 = $28.00 APPROPRIATION CODE AND AMOUNT: Funds are available in cost code 5559865-541200, Telephone Charges, to fund this contract. Page 1 City of Clearwater Printed on 7/19/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4807 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Public Utilities Agenda Number: 7.14 SUBJECT/RECOMMENDATION: Approve the Contractual Agreement for Utilization of Wastewater Treatment Facilities between the City of Clearwater and Safety Harbor, effective August 1, 2018 through July 31, 2048, and authorize the appropriate officials to execute same. (consent) SUMMARY: For more than thirty years, Clearwater and Safety Harbor have entered into agreements for the joint utilization of wastewater transmission and treatment facilities. Such agreements allocated to Safety Harbor four million gallons maximum annual average daily flow of wastewater treatment capacity at the Clearwater Northeast Water Reclamation Facility. Such agreements established fees related to the expenses attributable to the operation, maintenance, transmission, renewal, replacement, and administration generated by the transmission, treatment, and disposal of wastewater. The current agreement, which began on August 1, 1988 and expires on July 31, 2018. The new agreement shall be in existence for another thirty years, effective August 1, 2018 through July 31, 2048. The new agreement maintains the long-standing relationship between Clearwater and Safety Harbor and establishes updated fee arrangements related to the transmission, treatment, and disposal of wastewater. Every year the monthly fee is updated based on actual costs from the previous year. Capital improvements and modifications are shared by Clearwater and Safety Harbor on a prorate basis. Safety Harbor pays an additional fee for renewal and replacement costs. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 7/19/2018 1 CONTRACTUAL AGREEMENT FOR UTILIZATION OF WASTEWATER TREATMENT FACILITIES BETWEEN THE CITY OF CLEARWATER, FLORIDA, AND THE CITY OF SAFETY HARBOR, FLORIDA This Agreement is made and entered into on this _____ day of __________, 2018, by and between the following municipal corporations located in Pinellas County, Florida, specifically, the CITY OF CLEARWATER, FLORIDA, a municipal corporation (hereinafter, CLEARWATER), and the CITY OF SAFETY HARBOR, FLORIDA, a municipal corporation (hereinafter, SAFETY HARBOR), pursuant to the Florida Interlocal Cooperation Act of 1969, Section 163.01, Florida Statutes. This Agreement shall be in existence for a period of thirty (30) years, commencing on August 1, 2018, and ending on July 31, 2048, unless sooner terminated as provided herein. The expiration or termination of this Agreement shall not terminate the equitable interest of SAFETY HARBOR in its allocated sanitary treatment capacity at the Clearwater Northeast Water Reclamation Facility and its appurtenants. WITNESSETH: WHEREAS, CLEARWATER and SAFETY HARBOR have previously entered into three separate agreements, two of which were dated October 22, 1976, and one dated September 23, 1981, for the joint utilization of wastewater transmission and treatment facilities; and WHEREAS, CLEARWATER and SAFETY HARBOR mutually revised and consolidated those three previous agreements into one agreement, which began on August 1, 1988 and ends on July 31, 2018; and WHEREAS, such agreement allocated to SAFETY HARBOR four (4) million gallons per day maximum annual average of wastewater treatment capacity at the Clearwater Northeast Water Reclamation Facility and its appurtenants (hereinafter, the “Facility’); and WHEREAS, such agreement established fees related to the expenses attributable to the operation, maintenance, transmission, renewal, replacement, and administration generated by the transmission, treatment, and disposal of wastewater at the Facility; and 2 WHEREAS, such agreement improved and expanded the treatment plant process at the Facility, in accordance with the Grizzle/Figg Advanced Waste Treatment Bill (Chapter 87-303, Laws of Florida); and WHEREAS, CLEARWATER and SAFETY HARBOR mutually desire to enter into a new agreement for the utilization of wastewater transmission and treatment at the Facility; and WHEREAS, arrangements must be made for the use and payment for future capital improvements and modifications at the Facility; and WHEREAS, CLEARWATER and SAFETY HARBOR have determined that it would be in the best interest of the general public and to the economic advantage of both Parties to enter into this Agreement. NOW, THEREFORE, IT IS HEREBY AGREED BY AND BETWEEN THE PARTIES THAT THE ABOVE TERMS, RECITALS AND REPRESENTATIONS ARE TRUE AND ACCURATE AND ARE INCORPORATED HEREIN BY REFERENCE AND THE PARTIES FURTHER AGREE AS FOLLOWS: 1. CLEARWATER agrees to provide SAFETY HARBOR an allotment of no more than four (4) million gallons per day maximum annual average capacity at the Facility. 2. Capital improvements and modifications to the collection, treatment and disposal facilities may become necessary due to changes in regulatory agency requirements for treatment quality or effluent disposal, to decrease operational expenses, or for other good cause. The total costs for these capital improvements and modifications shall be shared by both CLEARWATER and SAFETY HARBOR on a prorata basis. The proportionate share of costs for each Party shall be the same as the percentage of treatment plant capacity allotted to that Party at the time of the construction of the capital improvement or modification. SAFETY HARBOR shall be given a written notification for fiscal planning at least six months in advance of the financial commitment for any such capital improvements and modifications. All authority and responsibility for the complete operation, maintenance and modification of the Facility shall belong to CLEARWATER. 3 The Parties agree that SAFETY HARBOR has an allotment of four (4) million gallons per day wastewater treatment capacity at the Facility. The Parties agree that the total designed capacity for wastewater treatment at the Facility is thirteen and one half (13 ½) million gallons per day. 3. SAFETY HARBOR agrees to pay CLEARWATER a fee related to the expenses attributable to the operation, maintenance, transmission, renewal, replacement and administration generated by the transmission, treatment, and disposal of wastewater contributed by SAFETY HARBOR, as described in paragraph 4 below. 4. (a) CLEARWATER agrees to establish a monthly fee based upon actual use by SAFETY HARBOR for treatment and disposal of wastewater at the Facility. The quantity of wastewater collected from SAFETY HARBOR shall be determined based on monthly readings by CLEARWATER by calculating the difference in quantity registered from the previous reading of each meter. The initial monthly fee shall be $3,016.50 per million gallons of wastewater treatment and disposal which is based on projected operating costs for the 2017-2018 fiscal year. This initial monthly fee will remain in effect until September 30, 2018 at which time an estimated fee of $3,888.50 for fiscal year 2018-2019 will take effect. This estimated fee is provided to SAFETY HARBOR for budgeting purposes. In subsequent years, an estimated fee for wastewater treatment and disposal will be provided to SAFETY HARBOR prior to April 30 each year, for use during the following fiscal year. The estimated fee will be based upon the actual costs from the previous fiscal year plus a reasonable percentage of escalation. (b) In addition to the monthly fees in paragraph 4(a), a five percent (5%) additional charge will be made for renewal and replacement costs relating to the Facility and transmission lines. The Parties agree that renewal and replacement include repairs or work to restore or replace damaged or worn-out assets, systems or components to normal operating condition or an exchange of one fixed asset for another that has the same capacity to perform the same function. Either Party, by notice in writing no sooner than August 1, 2023 and every five (5) years thereafter, may request to negotiate the five (5) percent additional charge provided for in this 4 paragraph 4(b). Upon such notice, the Parties agree to re-negotiate within sixty (60) days from the date of receipt of such written request. Any agreement reached as a result of such re- negotiation shall be executed by the Parties as a written amendment to this Agreement, and shall not be retroactive. (c) A determination of actual costs for wastewater treatment and disposal during each fiscal year will be made as soon as practical following completion of the audit for the fiscal year. In determining the actual costs for the fiscal year, CLEARWATER shall compute its total annual cost of operation for wastewater treatment for the fiscal year and divide this sum by the total annual millions of gallons of sanitary wastewater treated during the fiscal year. The total actual costs of wastewater treatment and disposal performed for SAFETY HARBOR shall be compared to the total of estimated fees collected from SAFETY HARBOR by CLEARWATER during the fiscal year. The wastewater treatment operating costs shall include those items shown in Exhibit One attached hereto. (d) The difference between the estimated fees collected and the actual costs for a fiscal year shall represent either an overpayment or an underpayment and shall be payable between the Parties as an equally adjusted monthly billing during the remaining periods of the fiscal year in which the determination is made. For the final year of this Agreement, any overpayment or underpayment shall be paid by the party owing the difference to the other party within thirty (30) days of the expiration of this Agreement. (e) A copy of the audited financial statements used to determine actual operating costs shall be made available to SAFETY HARBOR, if requested. (f) CLEARWATER and SAFETY HARBOR will each have the right to perform an audit of the other party’s records concerning flow volumes, operating cost, building permits, subdivision permits, and other information directly related to this Agreement. 5. CLEARWATER agrees to bill SAFETY HARBOR for the fees and costs provided herein on a monthly basis. Each bill shall itemize services rendered and the amount of wastewater delivered from SAFETY HARBOR system to the Facility for the preceding month. 5 Calculation of payment due dates and payment for services rendered will be made in accordance with §§218.70 - 218.79, Fla. Stat., the Local Government Prompt Payment Act (2017). 6. SAFETY HARBOR agrees to maintain and to regulate by ordinance the use of its sanitary wastewater collection system, to minimize infiltration and prevent harmful wastes from being deposited into its facilities, such as would overload or cause damage to the Facility or interfere with the sewage treatment process. (a) Inasmuch as Hydrogen Sulfide is a particularly hazardous and harmful waste to both operating personnel and equipment, SAFETY HARBOR agrees to remove all presence of hydrogen sulfide from SAFETY HARBOR’s wastewater prior to delivery to the Facility. Where removal of hydrogen sulfide from SAFETY HARBOR’s wastewater influent is performed by CLEARWATER, SAFETY HARBOR shall pay its pro-rata share of the cost of this removal on a monthly basis. (b) SAFETY HARBOR further agrees to require adequate pre-treatment of strong or harmful commercial or industrial wastes, at the source of generation, prior to permitting such wastes to be discharged into its system for treatment and disposal at the Facility. In providing adequate pre-treatment of waste, SAFETY HARBOR shall be governed by the same standards applicable to CLEARWATER. 7. SAFETY HARBOR agrees to establish and maintain a record of all Certificates of Occupancy for buildings, building permits issued and sewer hook-up permits issued in the SAFETY HARBOR area, to prepare projections of permit increases due to subdivision approval, and to provide regular monthly reports to CLEARWATER of the aforesaid records and projections. 8. (a) CLEARWATER agrees that the amount of wastewater treatment capacity assigned to SAFETY HARBOR by the provisions of this Agreement will be honored by CLEARWATER and that CLEARWATER will not infringe upon the capacity allotted to SAFETY HARBOR, whether SAFETY HARBOR may be contributing its full allotted waste volume or not. (b) SAFETY HARBOR agrees that it will not exceed its allotted waste volume capacity provided by this Agreement and will not infringe upon CLEARWATER’s capacity, whether 6 CLEARWATER may be contributing its full allotted waste volume or not, or whether the treatment facility may be loaded at its rated volume capacity or not. 9. CLEARWATER agrees to permit SAFETY HARBOR to discharge wastewater either into CLEARWATER transmission lines to be connected to the Facility, if available, or directly into the treatment facility providing, however, no connection shall be made until a correctly designed and installed flow meter is ready for flow measurement at the connection. CLEARWATER shall determine the point of connections into CLEARWATER’s transmission lines for SAFETY HARBOR. CLEARWATER agrees to maintain flow meters. SAFETY HARBOR shall pay its pro-rata share of the cost based on relative portions of peak design flow of constructing any transmission line to provide service for SAFETY HARBOR; or SAFETY HARBOR may, at its own option, provide its own transmission line. 10. The Parties in providing retail sanitary sewer services shall be bound by the service area designated in Exhibit Two attached hereto. The Parties shall have the exclusive right to provide retail sanitary service within the area allocated to such Party and each Party agrees not to compete with the other as to the provision of such sewer outside its designated area. This Agreement makes no provision for, or implication of, a boundary designation for the annexation of real property into the corporate limits of either CLEARWATER or SAFETY HARBOR. 11. No provision of this Agreement shall be construed in any way to obligate CLEARWATER or SAFETY HARBOR to provide sanitary sewer service to any particular user within the respective retail service areas. 12. CLEARWATER agrees that acceptance of wastewater from SAFETY HARBOR under this Agreement shall be continuous at all times; provided, however, that disruption or interruption of service at any time caused by an act of God, fire, strike, casualty, war, terrorism, natural disaster, accident, federal, state, regional or local governmental action or order, necessary maintenance work, breakdown of or damage to machinery, pumps or pipelines, act or omission of any federal, state, regional or local governmental authority, civil or military authority, insurrection, riot, or any cause beyond the reasonable control of CLEARWATER shall not constitute breach of this Agreement by CLEARWATER, and CLEARWATER shall not be liable 7 to SAFETY HARBOR or any of its customers for any claims, damages, injuries, liabilities, losses, costs or expenses resulting from such unavoidable disruption or interruption of service. CLEARWATER agrees to correct any and all disruptions or interruptions that may occur and restore service as soon as practicable to the extent it is within CLEARWATER’s reasonable control to do so. 13. At any time during this Agreement, if SAFETY HARBOR is more than three (3) months in arrears on any payment required under this Agreement, then such will constitute a default. SAFETY HARBOR shall have a period of thirty (30) days to cure the default following a written demand for payment by CLEARWATER. If said default is not cured within thirty (30) days, CLEARWATER may impose interest, at the highest rate allowable by law, on the arrears, dating back to the beginning of the arrears, until the arrears have been repaid in full. 14. All disputes relating to the interpretation and performance of this Agreement shall be resolved through the procedures set forth in Chapter 164, Fla. Stat., the Florida Governmental Conflict Resolutions Act (2017). 15. Both Parties shall comply with all federal, state, county, and local laws, regulations, and ordinances at all times. 16. Both Parties shall be fully responsible for their own acts of negligence and their respective agents’ acts of negligence, when such agents are acting within the scope of their employment; and shall be liable for any damages resulting from said negligence to the extent permitted by Section 768.28 Florida Statutes. Nothing herein is intended to serve as a waiver of sovereign immunity by either Party. Nothing herein shall be construed as consent by either Party to be sued by third Parties in any matter arising out of this Agreement. 17. All requests and notices required to be given by either party under this Agreement shall be in writing, addressed to the other party as follows, and delivered by certified mail, return receipt requested, or by hand delivery: CLEARWATER: Public Utilities Director City of Clearwater 1650 N. Arcturas Avenue, Bldg C Clearwater, FL 33765 8 WITH COPY TO: City Manager City of Clearwater 112 South Osceola Avenue Clearwater, FL 33756 SAFETY HARBOR: City of Safety Harbor Public Works Director 750 Main Street Safety Harbor, FL 34695 WITH COPY TO: City Manager City Attorney 750 Main Street Safety Harbor, FL 34695 Either party may, by written notice to the other party as provided above, change the address for subsequent notice. Any request or notice may be given by electronic mail in addition to but not in lieu of the written notice delivered in accordance with the requirements set forth above in this section. 18. This Agreement may not be assigned. 19. Should any section or part of any section of this Agreement be rendered void, invalid, or unenforceable by any court of law, for any reason, such a determination shall not render void, invalid, or unenforceable any other section or any part of any section of this Agreement. 20. This Agreement constitutes the entire agreement between the Parties, and no change will be valid unless made by supplemental written agreement executed by both Parties. 21. No act of omission or commission of either Party, including without limitation, any failure to exercise any right, remedy, or recourse, shall be deemed to be a waiver, release, or modification of the same. Such a waiver, release, or modification is to be affected only through a written modification to this Agreement. 22. Each Party to this Agreement represents and warrants to the other Party that (i) it is duly organized, qualified and existing entities under the laws of the State of Florida, and (ii) all appropriate authority exists so as to duly authorize the persons executing this Agreement to so execute the same and fully bind the party on whose behalf they are executing. 9 23. CLEARWATER shall be responsible for filing this Agreement with the Pinellas County Clerk of Court, pursuant to Section 163.01(11), Florida Statutes. 24. Notwithstanding anything contained in this Agreement, should SAFETY HARBOR desire to implement a reclaimed water infrastructure program and CLEARWATER has the availability and capacity for reclaimed water, the Parties agree to work together collaboratively to reach an equitable arrangement capable of being instituted by both Parties and such arrangement shall be executed by the Parties as a written amendment to this Agreement. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be duly executed by their duly authorized representatives on the day and year first above written. CITY OF SAFETY HARBOR, FLORIDA CITY OF CLEARWATER, FLORIDA A municipal corporation and A municipal corporation and political subdivision of the State of Florida political subdivision of the State of Florida ___________________________________ ___________________________________ Joe Ayoub George N. Cretekos Mayor Mayor ___________________________________ ___________________________________ Matthew Spoor William B. Horne II City Manager City Manager ATTEST: ATTEST: ___________________________________ ___________________________________ Karen Sammons Rosemarie Call City Clerk City Clerk Approved as to form and correctness: ___________________________________ ___________________________________ Alan Zimmet Owen Kohler City Attorney Assistant City Attorney 10 EXHIBIT ONE The operating expenses used for estimate preparation, as listed in the City of Clearwater Annual Fiscal Report, are as follows: Personal Services Operating Materials and Supplies Professional Fees Communications Transportation Insurance Utility Service Repairs and Maintenance Interfund Administrative Charge Data Processing Miscellaneous These costs are to include administrative overhead, operating personnel, maintenance, utilities of the plants, supplies necessary to operate the plant and disposal of sludge and effluent. Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4797 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Solid Waste/General Services Agenda Number: 7.15 SUBJECT/RECOMMENDATION: Approve an amendment to the current agreement with AshBritt, Inc. of Deerfield Beach, FL for the modification of the pricing rate for Management and Reduction: Grinding due to a scrivener’s error on the previously approved document and authorize the appropriate officials to execute the same. (consent) SUMMARY: On September 7, 2017, Council approved an agreement with AshBritt, Inc. of Deerfield Beach, Florida, for disaster debris removal and disposal services, as recommended by the selection committee for the City’s Request for Proposals 15-17. Approved at the same time was an Interlocal Agreement (ILA) with Pinellas County to allow the City, as a participating agency, the option to engage contractor(s) for post-disaster debris collection/removal and/or post-disaster debris removal monitoring services. AshBritt, Inc. is one of several debris removal contractors chosen by the County to provide these services to participating agencies. On October 5, 2017, Council authorized the City Manager to execute an amendment to the agreement with AshBritt, Inc. of Deerfield Beach, FL for the modification of pricing rates for Disaster Debris Collection and Removal Services, to add the “per cubic yard” rates from AshBritt’s County contract to the existing contract, which provided the flexibility of using either “per ton” rates or “per cubic yard” rates. Included in the adopted rates was a scrivener’s error in the Management & Reduction category and the line entitled Grinding. The correct amount should have been $4.25/cubic yard versus $2.40/cubic yard. APPROPRIATION CODE AND AMOUNT: All hurricane-related expenditures are being captured as part of a special project entitled Hurricane Irma, Project #98610. Page 1 City of Clearwater Printed on 7/19/2018 Mark S. Woodard FINAL DISPOSAL 0-15 miles from OMS to Final Disposal 16-30 miles from OMS to Final Disposal 31-60 miles from OMS to Final Disposal 60+ miles from OMS to Final Disposal Tipping Fees (vegetative) Tipping Fees (mix) Tipping Fees (C&D) SERVICES AGREEMENT EXHIBITC PAYMENT SCHEDULE Estimated Total Units 500,000 CY 500,000 CY 500,000 CY 500,000 CY 500,000 CY 500,000 CY 500,000 CY Rate $ 2.65 $ 3.25 $ 4.25 $ 6.40 $ Leave blank per $ Leave blank per $ Leave blank per TOTAL-FINAL DISPOSAL TREE OPE RATIONS Estimated Total Units Rate Hazardous trees 6" - 12· 300 Trees $ 115.00 Hazardous Trees 13" - 24" 300 Trees $ 175.00 Hazardous Trees 25· - 36" 300 Trees $ 225.00 Hazardous Trees 37" -48" 300 Trees $ 295.00 Hazardous Trees 49"+ 300 Trees $ 395.00 Trees with Hazardous Limbs> 2" 300 Trees $ 95.00 Hazardous Stumps> 24" -36" 100 Stumps $ 275.00 Hazardous Stumps> 37" -48" 75 Stumps $ 355.00 Hazardous Stumps > 49" 50 Stumps $ 425.00 Stump Grinding :> 24" -36" 100 Stumps $ 115.00 Stump Grinding :> 37" -48" 75 Stumps $ 285.00 Stump Grinding :> 49" + 50 Stumps $ 325.00 Stump FHI Dirt 100CY $ 19.00 TOTAL -TREE OPERATIONS SPECIAL TY REMOVAL Estimated Total Units Rate Waterway Debris Removal (canals, rivers, creeks, 100,000 CY $ 25.00 streams ditches) Sand Collection and Screening (pick up, screen, 500,000 CY $ 8.00 return debris laden sand/mud/dirvrock} Vehicle Removal 500 Linear Feet $ 35.00 Vessel Removal (from land) 1000 Linear Feet $ 90.00 Vessel Removal (marine) 2000 Linear Feet $ 195.00 Carcass Removal (decomposable debris 200 Pounds $ 4.25 animals and oraanic fleshv matter) ROW White Goods Removal 1500 Units $ 45.00 Freon Management 500 Units $ 45.00 Electronic Waste (contaif1ing hazardous materials such as cathode ray tubes, including computers, 2000 Pounds $ 10.00 monitors and televisions) Pinellas County Purchasing Standard Services Agreement Page 32 of 38 Total (Units x Rate) $ 1,325,000.00 $ 1,625,000.00 $ 2,125,000.00 $ 3,200,000.00 $ addendum #1 $ addendum #1 $ addendum #1 $ 8,275,000.00 Total (Units x Rate) $ 34,500.00 $ 52,500.00 $ 67,500.00 $ 88,500.00 $ 118,500.00 $ 28,500.00 $ 27,500.00 $ 26,625.00 $ 21,250.00 $ 11,500.00 $ 21,375.00 $ 16,250.00 $ 1,900.00 $ 516,400.00 Total (Units x Rate) $ 2,500,000.00 $ 4,000,000.00 $ 17,500.00 $ 90,000.00 $ 390,000.00 $ 850.00 $ 67,500.00 $ 22,500.00 $ 20,000.00 08-2016 Item Description Estimate Quantity Unit Unit Price A1 Loading and hauling debris from public property and rights-of-way to a debris management site (DMS)60 Ton 115.00$ A2 Loading and hauling debris from public property, rights-of-way, or the DMS, to a final disposal site 120 Ton 135.00$ A3 Debris reduction by chipping/grinding 40 Ton 28.50$ A4 Rights-of-way white goods removal 50 Per Unit 45.00$ A5 Freon management and recycling 50 Per Unit 45.00$ A6 Animal carcass collection, hauling, and final disposal 5 Per Pound 4.50$ A7 Loading and hauling debris reduction by-products to a final disposal site 100 Per Ton 36.00$ A8 Loading and hauling household hazardous waste to a final disposal site 500 Per Pound 12.00$ A9 Hazardous stump removal 24" to 36.99" diameter 40 Each 275.00$ A10 Hazardous stump removal 37" to 48.99" diameter 20 Each 355.00$ A11 Hazardous stump removal 49" and larger 5 Each 425.00$ A12 Hazardous tree removal 6" to 12.99" diameter 320 Each 95.00$ A13 Hazardous tree removal 13" to 24.99" diameter 150 Each 175.00$ A14 Hazardous tree removal 25" to 36.99" diameter 40 Each 225.00$ A15 Hazardous tree removal 37" to 48.99" diameter 10 Each 295.00$ A16 Hazardoues tree removal 49" and larger 5 Each 395.00$ A17 Hazardous limbs larger than 2" diameter 6,000 Each 70.00$ A18 Clean, fill dirt - supply and delivery 100,000 Cubic Yard 6.50$ A19 Sand screening 100,000 Cubic Yard 17.50$ A20 Removal of electronic waste 100 Per Unit 95.00$ A21 Marine vessel removal 40 Linear Foot 250.00$ A22 Vehicle removal 30 Per Unit 250.00$ A23 Land vessel removal 40 Linear Foot 195.00$ A24 Waterway debris removal 1 Ton 455.00$ A25 Hauling debris from DMS to final disposal 0-15 miles 300,000 Per Ton 5.00$ A26 Hauling debris from DMS to final disposal 15.1-30 miles 300,000 Per Ton 7.00$ A27 Hauling debris from DMS to final disposal 30.1-60 miles 300,000 Per Ton 11.00$ A28 Hauling debris from DMS to final disposal 60.1-plus miles 300,000 Per Ton 32.00$ A29 Office trailer, temporary 1 Per Day 175.00$ OTHER SERVICES Fee Schedule Part A: Services Unit Prices Disaster Debris Removal and Disposal Services RFP #15-17 - Attachment A NOTE: the Estimate Quantities are provided to facilitate an "event estimate" to evaluate proposals; extended line costs are not required Item Description Estimate Quantity Unit Unit Price B1 Wheel loader with utility grapple, 1.5 CY, 95 HP 140 Per Hour 120.94$ B2 Wheel loader with utility grapple, 3 CY, 152 HP 140 Per Hour 138.68$ B3 Wheel loader with utility grapple, 4 CY, 200 HP 140 Per Hour 140.00$ B5 Compact trackloader with utility grapple, 1,500 lb.140 Per Hour 135.00$ B6 Compact trackloader with utility grapple, 2,500 lb.140 Per Hour 155.00$ B7 Steer loader with street sweeper 300 Per Hour 107.01$ B8 Tractor/grader with box blade or rake, minimum 30,000 lb.200 Per Hour 65.00$ B9 Log skidder 200 Per Hour 175.00$ B10 D4 dozer or equivalent 140 Per Hour 98.00$ B11 D5 dozer or equivalent 140 Per Hour 118.70$ B12 D6 dozer or equivalent 140 Per Hour 131.61$ B13 D7 dozer or equivalent 140 Per Hour 182.96$ B14 D8 dozer or equivalent 140 Per Hour 222.94$ B15 Hydraulic excavator, 1.5 CY with thumb 140 Per Hour 125.00$ B16 Hydraulic excavator, 2.5 CY with thumb 140 Per Hour 150.00$ B17 Knuckleboom loader 200 Per Hour 135.00$ B18 Hand-fed debris chipper 280 Per Hour 45.00$ B19 800 - 1,000 HP tub grinder 280 Per Hour 325.00$ B20 30 ton crane 100 Per Hour 195.00$ B21 50 ton crane 140 Per Hour 275.00$ B22 100 ton crane 140 Per Hour 425.00$ B23 40 - 60' bucket truck 280 Per Hour 132.81$ B24 Greater than 60' bucket truck 100 Per Hour 165.00$ B25 Fuel/service truck 280 Per Hour 85.00$ B26 Water truck, 2,500 gallon, non-potable 280 Per Hour 111.32$ B27 Lowboy trailer with tractor 140 Per Hour 65.00$ B28 Flatbed truck 140 Per Hour 19.00$ B29 Pick-up truck, 1 ton 140 Per Hour 12.00$ B30 Self-loading dump truck with debris grapple 280 Per Hour 135.00$ B31 Single axle dump truck 5-12 cubic yard 280 Per Hour 75.00$ B32 Tandem axle dump truck 16+/- cubic yard 140 Per Hour 80.00$ B33 Tandem axle dump truck 20+/- cubic yard 140 Per Hour 85.00$ B34 Tandem axle dump truck 38+/- cubic yard 140 Per Hour 105.00$ B35 Power screen 200 Per Hour 200.00$ B36 Stacking conveyor 200 Per Hour 95.00$ B37 Chainsaw 200 Per Hour 12.00$ B38 Generator, 5.5 kW capacity 140 Per Hour 55.00$ B39 Generator, 200 kW capacity 140 Per Hour 95.00$ Fee Schedule Part B: Hourly Labor, Equipment, and Material Rates RFP #15-17 - Attachment A Disaster Debris Removal and Disposal Services NOTE: the Estimate Quantities are provided to facilitate an "event estimate" to evaluate proposals; extended line costs are not required B40 Generator, 2,500 kW capacity 140 Per Hour 175.00$ B41 Light plant including fuel and support 280 Per Hour 90.00$ B42 Pump, 95 HP, minimum 25' intake and 200' discharge including fuel and support 140 Per Hour 175.00$ B43 Pump, 200 HP, minimum 25' intake and 200' discharge including fuel and support 140 Per Hour 225.00$ B44 pump, 650 HP, minimum 25' intake and 200' discharge including fuel and suport 140 Per Hour 300.00$ B45 Air curtain incinerator, self-contained 140 Per Hour 52.00$ B46 Mobile command and communications trailer 240 Per Hour 125.00$ B47 Laborer, small hand tools, traffic control flagger 200 Per Hour 30.00$ B48 Skilled sawman 200 Per Hour 55.00$ B49 Crew Foreman with cell phone, truck and miscellaneous tools 240 Per Hour 50.00$ B50 Operations Manager with cell phone, truck and misc. tools 240 Per Hour 120.00$ B51 Tree climber 200 Per Hour 85.00$ B52 Security personnel, bonded and certified 240 Per Hour 45.00$ OTHER HOURLY LABOR, EQUIPMENT, AND MATERIAL Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4805 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Solid Waste/General Services Agenda Number: 7.16 SUBJECT/RECOMMENDATION: Authorize the award of Invitation to Bid Number 24-18 to multiple vendors for citywide custodial services, in an annual not-to-exceed amount of $600,000 for a one-year term, with three, one-year renewal terms at the City’s discretion and authorize the appropriate officials to execute same. (consent) SUMMARY: Invitation to Bid (ITB) #24-18 was issued on May 8, 2018 for custodial services required by various facilities within the City of Clearwater. The requested services range from daily cleaning with quarterly/annual flooring cleaning in administrative buildings to maintaining certain beach and marina restrooms. In mid-May three days of mandatory site visits (36 locations) were conducted with representatives from fifteen companies. The City received eight responsive bids which were evaluated by General Services and Purchasing staff. This award recommendation is formulated on the primary considerations of responsiveness, responsibility, and price. Evaluating the responsibility element of each bid submittal included secondary assessments of pricing reasonableness for specific work by location and the company’s capacity to manage and perform the work at multiple facilities. Pricing evaluation involved historical comparisons (by location), averaging of bids, and comparison of estimated staffing and hours. Company: Alba Cleaning, LLC of Bradenton, Florida Locations: Clearwater Gas Complex, General Services, Solid Waste Complex, PBI East & West, Armory, Libraries (Main, Beach, N. Greenwood, Countryside) Estimated Annual Expenditures: $120,000 Company: Building Maintenance Services, Inc. of Winter Park, Florida Locations: WPC Marshall Street Complex, WPC NE Complex, RO Plants, Fire 45 & 48, Clearwater Gas Sales (Old Countryside Library) Estimated Annual Expenditures: $140,000 Company: Chi-Ada Corporation, LLC of Oakland Park, Florida Locations: Parks and Recreation locations (excluding PBI) and all services for special events Estimated Annual Expenditures: $100,000 Company: Xtremely Clean Janitorial Service, LLC of Temple Terrace, Florida Locations: City Hall, Municipal Services Building (MSB), MSB Garage, Beach Marina Offices, Employee Health Center Estimated Annual Expenditures: $200,000 Page 1 City of Clearwater Printed on 7/19/2018 File Number: ID#18-4805 In accordance with the ITB, modifications in required services may be made at the City’s discretion, including the addition or removal of services by company, location, and/or frequency ($40,000 unassigned funding). There are multiple city locations not represented in the initial award due to having staff with these responsibilities. In addition, there are approximately twelve locations not included in the site visits that will be added to the contract award effective on August 1, 2018. New locations will be priced by the respective company associated with building type or services required, as well as consideration for the bid evaluation criteria noted herein. APPROPRIATION CODE AND AMOUNT: Funds are available in Fiscal Year 17/18 departmental budgets and planned for in Fiscal Year 18/19 in object code Contractual Services 530300, special Events Project number 99865, and will be budgeted accordingly in future fiscal years. Page 2 City of Clearwater Printed on 7/19/2018 CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: GENERAL SERVICES GENERAL SERVICES BLDG LOCATION 00 DAILY WEEKLY MONTHLY QUARTERLY X X X X X X X X X X X X X X X X REQUESTED BY JEFF ROSSENBAUM DATE DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES BUILDING: TASK ROOM & OFFICE CLEANING VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)X CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS MONTHLY QUARTERLY STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X VACUUM ALL UPHOLSTERED FURNITURE X CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 5/7/2018 CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: MARINE AVIATION LOCATION 01 DAILY WEEKLY MONTHLY QUARTERLY x x x x x x x x x x x x x x x REQUESTED BY MIKE MACDONALD DATE RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) Clean daily the four (4) tennant restrooms by the Bait House, empty trash recepticals around the Beach Marina building and along sea x CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES MONTHLY QUARTERLY STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: wall, pick up trash around Beach Marina building and along sea wall side walk, pick up trash at Seminole Boat Ramp, and power wash sidewalks around Beach Marina Building and side walks around sea wall. Weekly cleaning of the Downtown Harbor Marina office and power wash sidewalks and concrete floating docks. * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/23/2018 CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES Beach Marina Facilities CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: _____________Parks Rec_____________ BUILDING: _SAND KEY RESTROOMS___________________ LOCATION 02 TASK DAILY WEEKLY MONTHLY QUARTERLY VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. First 3 weeks of March ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY REQUESTED BY: MIKE LOCKWOOD ROOM & OFFICE CLEANING RESTROOMS & SHOWER CLEANING MONTHLY QUARTERLY ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: Powerwashing around the facility 1-2 times a year. DATE 05-07-18 CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: BEACH REC CENTER LIBRARY CBRC LOCATION 03 DAILY WEEKLY MONTHLY QUARTERLY REQUESTED BY JENNIFER OBERMAIER DATE APPROVED BY DATE RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK MONTHLY QUARTERLY STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/30/2018 X CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: HUMAN RESOURCES EMP HEALTH CLINIC LOCATION 05 DAILY WEEKLY MONTHLY QUARTERLY X X X X X X X X X X X X X X X X REQUESTED BY JEFF ROSSENBAUM DATE * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 5/7/2018 VACUUM ALL UPHOLSTERED FURNITURE X CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)X CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS MONTHLY QUARTERLY DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES BUILDING: TASK ROOM & OFFICE CLEANING VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: CITY HALL CITY HALL LOCATION 06 DAILY WEEKLY MONTHLY QUARTERLY X X X X X X X X X X X X X X REQUESTED BY J SILVERBOARD DATE CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, X X X * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK MONTHLY QUARTERLY X X STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: LIBRARY MAIN LOCATION 07 DAILY WEEKLY MONTHLY QUARTERLY X X X X REQUESTED BY JENNIFER OBERMAIER DATE (2) ALL OTHER AREAS RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK MONTHLY QUARTERLY STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/30/2018 (1) MAIN TRAFFIC AREAS X (SEE COMMENT 1)X (SEE COMMENT 2) CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, JANITORIAL SERVICES CLEANING FREQUENCY DEPT: MSB MSB LOCATION 08 DAILY WEEKLY MONTHLY QUARTERLY X X X X X X X X X X X X X X X X REQUESTED BY K DUNBAR DATE CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, X X X * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK MONTHLY QUARTERLY X X STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: MSB MSB GARAGE LOCATION 09 DAILY WEEKLY MONTHLY QUARTERLY X (1) REQUESTED BY JORDAN ANDREWS DATE CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 05.08.2018 BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK MONTHLY QUARTERLY STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) (1) * REMOVE TRASH DAILY FROM PARKING GARAGE RECEPTACLES ONLY* CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: GAS LOCATION 10 DAILY WEEKLY MONTHLY QUARTERLY xx xx x x x x x x x x x x x x REQUESTED BY Chuck Warrington DATE DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/27/2018 MONTHLY QUARTERLY x x STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)x x x ADMIN BLDG A CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: GAS LOCATION 10 DAILY WEEKLY MONTHLY QUARTERLY x x xxx x x x x x x x x x x x REQUESTED BY Chuck Warrington DATE BLDG B - 1ST FL METER SHOP/WAREHOUSE CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)x x x MONTHLY QUARTERLY x x STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/27/2018 CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: GAS LOCATION 10 DAILY WEEKLY MONTHLY QUARTERLY x x xxx x x x x x x x x x x x REQUESTED BY Chuck Warrington DATE OLD SALES BUILDING CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)x x x MONTHLY QUARTERLY x x STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/27/2018 CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: GAS LOCATION 10 DAILY WEEKLY MONTHLY QUARTERLY xx x x x x x x x x x x x x x x REQUESTED BY Chuck Warrington DATE PORTABLE OFFICE TRAILERS CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)x x x MONTHLY QUARTERLY x x STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/27/2018 CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: PARKS & REC PBI WEST LOCATION 11 DAILY WEEKLY MONTHLY QUARTERLY * * * * * * * * X * X * * * * * REQUESTED BY JEFF ROSSENBAUM DATE * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 5/7/2018 VACUUM ALL UPHOLSTERED FURNITURE X CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: * CLEANING SERVICE 3 TIMES PER WEEK MONDAY/WEDNESDAY/FRIDAY STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)X CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS MONTHLY QUARTERLY DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES BUILDING: TASK ROOM & OFFICE CLEANING VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: PARKS & REC PBI EAST LOCATION 12 DAILY WEEKLY MONTHLY QUARTERLY * * * * * * * * X * X * * * * * REQUESTED BY JEFF ROSSENBAUM DATE * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 5/7/2018 VACUUM ALL UPHOLSTERED FURNITURE X CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: * CLEANING SERVICE 3 TIMES PER WEEK MONDAY/WEDNESDAY/FRIDAY STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)X CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS MONTHLY QUARTERLY DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES BUILDING: TASK ROOM & OFFICE CLEANING VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: _____________Parks Rec_____________ BUILDING: _ROSS NORTON REC CENTER_________________ LOCATION 13 TASK DAILY WEEKLY MONTHLY QUARTERLY VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY REQUESTED BY: MIKE LOCKWOOD DATE 05-07-18 General cleaning of the basketball courts after most special events and tournaments. Cleaning of the gym rafters, front desk areas and A/C ducts 2-3 times a year. General cleaning of the "Room and Office and Restroom and Shower Areas" after all events and tournaments. ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: Spot cleaning of carpets 1-2 times. Powerwashing around the facility 1-2 times a year. ROOM & OFFICE CLEANING RESTROOMS & SHOWER CLEANING MONTHLY QUARTERLY CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: FIRE- FIRE STATION #45 1ST & 3RD FLOORS LOCATION 14 DAILY WEEKLY MONTHLY QUARTERLY X X X X X X X X X X X X X X X X REQUESTED BY STEVE STRONG DATE RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK MONTHLY QUARTERLY X X STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/30/2018 X X X CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: _____________Parks Rec_____________ BUILDING: _NORTH GREENWOOD REC CENTER_________________ LOCATION 15 TASK DAILY WEEKLY MONTHLY QUARTERLY VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY REQUESTED BY: MIKE LOCKWOOD ROOM & OFFICE CLEANING RESTROOMS & SHOWER CLEANING MONTHLY QUARTERLY General cleaning of the "Room and Office and Restroom and Shower Areas" after all events and tournaments. ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: Spot cleaning of carpets 1-2 times. Powerwashing around the facility 1-2 times a year. DATE 05-07-18 General cleaning of the basketball courts after most special events and tournaments. Cleaning of the gym rafters, front desk areas and A/C ducts 2-3 times a year. CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: LIBRARY NORTH GREENWOOD LOCATION 16 DAILY WEEKLY MONTHLY QUARTERLY X X X X X X X X X X X X REQUESTED BY JENNIFER OBERMAIER DATE CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, (1) BI-MONTHLY X(SEE COMMENT 1) X * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/30/2018 BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK MONTHLY QUARTERLY X X STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) JANITORIAL SERVICES CLEANING FREQUENCY DEPT: _______________________________ BUILDING: _________________________________ TASK DAILY WEEKLY MONTHLY QUARTERLY VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS x CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS x EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS x CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT x CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT x DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, x CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. x WIPE DOWN ALL FURNITURE IN COMMON AREAS x DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES x CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. x DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS x SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS x REMOVE ANY COBWEBS FOUND x SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES x ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. x ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.x FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY REQUESTED BY APPROVED BY DATE DATE x x ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: x x x CUSTODIAL SERVICES CLEANING FREQUENCY LOCATION 17 P&R Armory Building 706 N Missouri Avenue ROOM & OFFICE CLEANING RESTROOMS & SHOWER CLEANING MONTHLY QUARTERLY CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: _____________Parks Rec_____________ BUILDING: _Jack Russell_1B Restrooms___________________ LOCATION 18 TASK DAILY WEEKLY MONTHLY QUARTERLY VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. Bi Weekly Jan, April, May, June. Weekly Feb-April, Monthly Aug-Dec ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY REQUESTED BY: JIM HALIOS DATE 04-30-18 ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: ROOM & OFFICE CLEANING RESTROOMS & SHOWER CLEANING MONTHLY QUARTERLY CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: _____________Parks Rec_____________ BUILDING: _Jack Russell_offices___________________ LOCATION 18 TASK DAILY WEEKLY MONTHLY QUARTERLY VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS x CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS x EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS x CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT x CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT n/a DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, x CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. x WIPE DOWN ALL FURNITURE IN COMMON AREAS x DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES x CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. x DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS x SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS x REMOVE ANY COBWEBS FOUND x SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES x ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. x ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.n/a FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY REQUESTED BY: JIM HALIOS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: ROOM & OFFICE CLEANING RESTROOMS & SHOWER CLEANING n/a n/a n/a MONTHLY QUARTERLY n/a n/a DATE 04-30-18 CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: _____________Parks Rec_____________ BUILDING: _Jack Russell_3B restrooms___________________ LOCATION 18 TASK DAILY WEEKLY MONTHLY QUARTERLY VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. Bi Weekly Jan, April, May, June. Weekly Feb-April, Monthly Aug-Dec ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY REQUESTED BY: JIM HALIOS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: DATE 04-30-18 ROOM & OFFICE CLEANING RESTROOMS & SHOWER CLEANING MONTHLY QUARTERLY CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: Public Utilities - MARSHAL MS Control Room LOCATION 19 DAILY WEEKLY MONTHLY QUARTERLY X X 2X 2X X 2X 2X X X X X 2X X X X X REQUESTED BY RICHARD GARNDER DATE DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES BUILDING: TASK ROOM & OFFICE CLEANING VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)X CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS MONTHLY QUARTERLY STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X VACUUM ALL UPHOLSTERED FURNITURE X CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: THIS WILL INCUDE ALL AREAS ON THE FIRST FLOOR ( lOCKER ROOMS AND SHOWERS ) ENTIRE SECOND FLOOR AREAS THAT ARE ACCESSIBLE * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 30-Apr-18 CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: Public Utilities/ Maintenance Maint/ Break Room LOCATION 20 Building off Marshall St WRF, 1st bldg on right - has a loading dock DAILY WEEKLY MONTHLY QUARTERLY X X 2X X X X X X X X X X X X X 2X 2X REQUESTED BY RICHARD GARDNER DATE EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS BUILDING: TASK ROOM & OFFICE CLEANING VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS CLEAN THE STAIRS TO THE SECOND FLOOR BREAK ROOM AND OFFICE AREA CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS MONTHLY QUARTERLY CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)X STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X VACUUM ALL UPHOLSTERED FURNITURE X CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/30/2018 CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: Public Utilities MS Lab LOCATION 21 DAILY WEEKLY MONTHLY QUARTERLY X X X X X X X X X X X X X X X X REQUESTED BY RICHARD GARDNER DATE DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES BUILDING: TASK ROOM & OFFICE CLEANING VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)X CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS MONTHLY QUARTERLY STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X VACUUM ALL UPHOLSTERED FURNITURE X CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/30/2018 CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: _____________Parks Rec_____________ BUILDING: _Sid Lickton Press Box and concessions___________________LOCATION 22 TASK DAILY WEEKLY MONTHLY QUARTERLY VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS x CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS X EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS X CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT X CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE X DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, X CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN X WIPE DOWN ALL FURNITURE IN COMMON AREAS X DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES X CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.X DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS X FLOORS X REMOVE ANY COBWEBS FOUND X SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES X ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY REQUESTED BY: JIM HALIOS ROOM & OFFICE CLEANING RESTROOMS & SHOWER CLEANING MONTHLY QUARTERLY ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: Concession stand cleaning (scrubbing of floors, including under equipment; cleaning counters/prep tables/refridgerator doors; spot clean of walls, etc) Bi Annually DATE 04-30-18 CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: FIRE- FIRE STATION #48 LOGISTICS LOCATION 23 DAILY WEEKLY MONTHLY QUARTERLY X X X X X X X X X X X X X X X X REQUESTED BY STEVE STRONG DATE RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK MONTHLY QUARTERLY X X STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/30/2018 X X X CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: FIRE- FIRE STATION #48 TRAINING BLDG LOCATION 23 DAILY WEEKLY MONTHLY QUARTERLY X X X X X X X X X X X X X X X X REQUESTED BY STEVE STRONG DATE RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK MONTHLY QUARTERLY X X STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/30/2018 X X X CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: FIRE- FIRE STATION #48 TRAINING OFFICES LOCATION 23 DAILY WEEKLY MONTHLY QUARTERLY X X X X X X X X X X X X X X X X REQUESTED BY STEVE STRONG DATE RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK MONTHLY QUARTERLY X X STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/30/2018 X X X CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: Public Utilities A - PWC LOCATION 24 DAILY WEEKLY MONTHLY QUARTERLY N/A 3X 3X 3X3XX 3X X X 3X X X X X X 3X REQUESTED BY William Anderson DATE CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, No carpet in bldg A N/A X N/A * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/24/2018 BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK MONTHLY QUARTERLY X N/A STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) 3X= three times weekly (Monday, Wednesday, Friday) CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: Public Utilities C - PWC LOCATION 24 DAILY WEEKLY MONTHLY QUARTERLY 3X 3X 3X 3X 3X 3X 3X X X X X X X X X REQUESTED BY Glenn Daniel DATE * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/24/2018 VACUUM ALL UPHOLSTERED FURNITURE X CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: Building C - Locker room , approx 10 x 25 foot area that need daily sweeping and weekly mopping. This area is to the north of the womens (and mens) restrooms, in the meter shop portion of building C. STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)X CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS MONTHLY QUARTERLY DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES BUILDING: TASK ROOM & OFFICE CLEANING VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: Public Utilities G - PWC LOCATION 24 DAILY WEEKLY MONTHLY QUARTERLY N/A 3X 3X 3X3XX 3X X X 3X X X X X X 3X REQUESTED BY William Anderson DATE * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/24/2018 VACUUM ALL UPHOLSTERED FURNITURE X CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS N/A ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: No carpet in bldg G3X= three times weekly (Monday, Wednesday, Friday) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS x SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)N/A CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS MONTHLY QUARTERLY DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES BUILDING: TASK ROOM & OFFICE CLEANING VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: SOLID WASTE/GENERAL SERVICES A (Admin) LOCATION 25 DAILY WEEKLY MONTHLY QUARTERLY REQUESTED BY David Powers DATE CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, X X * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/23/2018 BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK MONTHLY QUARTERLY STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: _____________Parks Rec_____________ BUILDING: _LONG CENTER_________________ LOCATION 26 TASK DAILY WEEKLY MONTHLY QUARTERLY VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY REQUESTED BY: MIKE LOCKWOOD ROOM & OFFICE CLEANING RESTROOMS & SHOWER CLEANING MONTHLY QUARTERLY General cleaning of the "Room and Office and Restroom and Shower Areas" after all events and tournaments. ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: Spot cleaning of carpets 1-2 times. Powerwashing around the facility 1-2 times a year. DATE 05-07-18 General cleaning of the basketball courts after most special events and tournaments. Cleaning of the gym rafters, front desk areas and A/C ducts 2-3 times a year. CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: _____________Parks Rec_____________ BUILDING: _Joe D Press Box___________________ LOCATION 27 TASK DAILY WEEKLY MONTHLY QUARTERLY VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS x CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS X EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS X CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT X CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT X DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, X CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. X WIPE DOWN ALL FURNITURE IN COMMON AREAS X DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES X CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. X DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS X SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS X REMOVE ANY COBWEBS FOUND X SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES X ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY REQUESTED BY: JIM HALIOS DATE 4-30-18 ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: ROOM & OFFICE CLEANING RESTROOMS & SHOWER CLEANING MONTHLY QUARTERLY CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: _____________Parks Rec_____________ BUILDING: _Joe D Concessions___________________ LOCATION 27 TASK DAILY WEEKLY MONTHLY QUARTERLY VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY REQUESTED BY: JIM HALIOS DATE 04-30-18 ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: Concession stand cleaning (scrubbing of floors, including under equipment; cleaning counters/prep tables/refridgerator doors; spot clean of walls, etc) Bi Annually ROOM & OFFICE CLEANING RESTROOMS & SHOWER CLEANING MONTHLY QUARTERLY CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: _____________Parks Rec_____________ BUILDING: _Joe D Press Box___________________ LOCATION 27 TASK DAILY WEEKLY MONTHLY QUARTERLY VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY REQUESTED BY: JIM HALIOS DATE 04-30-18 ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: Concession stand cleaning (scrubbing of floors, including under equipment; cleaning counters/prep tables/refridgerator doors; spot clean of walls, etc) Bi Annually ROOM & OFFICE CLEANING RESTROOMS & SHOWER CLEANING MONTHLY QUARTERLY CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: _____________Parks Rec_____________ BUILDING: _ECM 8 Press box___________________ LOCATION 29 TASK DAILY WEEKLY MONTHLY QUARTERLY VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS x CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS X EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS X CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT X CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT X DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, X CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. X WIPE DOWN ALL FURNITURE IN COMMON AREAS X DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES X CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. X DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS X SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS X REMOVE ANY COBWEBS FOUND X SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES X ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY REQUESTED BY: JIM HALIOS DATE 04-30-18 ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: Press Box cleaned weekly in the first three weeks of March ROOM & OFFICE CLEANING RESTROOMS & SHOWER CLEANING MONTHLY QUARTERLY CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: _____________Parks Rec_____________ BUILDING: _ECM soccer restrooms at fields 5-7___________________ LOCATION 30 TASK DAILY WEEKLY MONTHLY QUARTERLY VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. First 3 weeks of March ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY REQUESTED BY: MIKE LOCKWOOD DATE 05-07-18 General cleaning of the bathrooms during/after tournaments. ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: Powerwashing around the facility 1-2 times a year. General cleaning of the "Room and Office and Restroom and Shower Areas" once a month and before special events ROOM & OFFICE CLEANING RESTROOMS & SHOWER CLEANING MONTHLY QUARTERLY CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: _____________Parks Rec_____________ BUILDING: _ECM soccer restrooms at fields 1-4___________________ LOCATION 31 TASK DAILY WEEKLY MONTHLY QUARTERLY VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. First 3 weeks of March ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY REQUESTED BY: JIM HALIOS DATE 04-30-18 ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: ROOM & OFFICE CLEANING RESTROOMS & SHOWER CLEANING MONTHLY QUARTERLY CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: Public Utilities - East WRF Control Building LOCATION 32 DAILY WEEKLY MONTHLY QUARTERLY X X 2X 2X X 2X 2X X X X X 2X X X X X REQUESTED BY RICHARD GAEDNER DATE DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES BUILDING: TASK ROOM & OFFICE CLEANING VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS MONTHLY QUARTERLY STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X VACUUM ALL UPHOLSTERED FURNITURE X CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: THIS WILL INCUDE ALL AREAS ON THE FIRST FLOOR ( LOCKER ROOMS AND SHOWERS ) * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/30/2018 CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: GAS- GAS SALES OLD C/S LIBRARY LOCATION 33 DAILY WEEKLY MONTHLY QUARTERLY X X X X X X X X X X X X X X X X REQUESTED BY KRISTI PETITT DATE CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, X X X * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/30/2018 BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK MONTHLY QUARTERLY X X STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: LIBRARY COUNTRYSIDE LOCATION 34 DAILY WEEKLY MONTHLY QUARTERLY X X X X X X X X X X X X X X X REQUESTED BY JENNIFER OBERMAIER DATE CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, (1) BI-MONTHLY x (SEE COMMENT 1) X X (SEE COMMENT 2) * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 4/30/2018 BUILDING: VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS ROOM & OFFICE CLEANING TASK MONTHLY QUARTERLY X X STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) (2) FLOORS ARE STRIPPED AND BUFFED YEARLY CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: _____________Parks Rec_____________ BUILDING: _COUNTRY SIDE REC CENTER_________________ LOCATION 35 TASK DAILY WEEKLY MONTHLY QUARTERLY VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY REQUESTED BY: MIKE LOCKWOOD DATE 05-07-18 General cleaning of the basketball courts after most special events and tournaments. Cleaning of the gym rafters, front desk areas and A/C ducts 2-3 times a year. Wax the gym floor 4-6 times a year. General cleaning of the "Room and Office and Restroom and Shower Areas" after all events and tournaments. ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: Spot cleaning of carpets 1-2 times. Powerwashing around the facility 1-2 times a year. ROOM & OFFICE CLEANING RESTROOMS & SHOWER CLEANING MONTHLY QUARTERLY CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: _____________Parks Rec_____________ BUILDING: _COUNTRY SIDE SPORTS PLEX________________ LOCATION 36 TASK DAILY WEEKLY MONTHLY QUARTERLY VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS VACUUM ALL UPHOLSTERED FURNITURE CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY REQUESTED BY: MIKE LOCKWOOD DATE 05-07-18 General cleaning of the "Room and Office and Restroom and Shower Areas" once a month and before special events ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: Spot cleaning of carpets 1-2 times. Powerwashing around the facility 1-2 times a year. ROOM & OFFICE CLEANING RESTROOMS & SHOWER CLEANING MONTHLY QUARTERLY CUSTODIAL SERVICES CLEANING FREQUENCY DEPT: Public Utilities - NE WRF NE Control Room LOCATION 37 DAILY WEEKLY MONTHLY QUARTERLY X X 2X 2X X 2X 2X X X X X 2X X X X X REQUESTED BY RICHARD GARNER DATE DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES BUILDING: TASK ROOM & OFFICE CLEANING VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. WIPE DOWN ALL FURNITURE IN COMMON AREAS CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) X CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC. DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS REMOVE ANY COBWEBS FOUND SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES RESTROOMS & SHOWER CLEANING ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT. FURNITURE & FLOORING TASKS MONTHLY QUARTERLY STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X VACUUM ALL UPHOLSTERED FURNITURE X CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS: THIS WILL INCUDE ALL AREAS ON THE FIRST FLOOR ( lOCKER ROOMS AND SHOWERS ) ENTIRE SECOND FLOOR AREAS THAT ARE ACCESSIBLE * X= STANDARD LEVEL OF SERVICE ** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY 30-Apr-18 v. 11.2017 Purchasing Office 100 S Myrtle Ave 33756-5520 PO Box 4748 33758-4748 Clearwater FL 727-562-4633 INVITATION TO BID #24-18 Custodial Services May 8, 2018 NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Clearwater (City) until 10:00 A.M.,Local Time,June 8, 2018 to provide Custodial Services. Brief Description: The City of Clearwater invites sealed bids to provide Custodial Services, including carpet cleaning, for city facilities. Vendor(s) shall provide all labor, equipment, materials, transportation, fuel, supervision, insurance, and all related items necessary to complete the required services. Bids must be in accordance with the provisions, specifications and instructions set forth herein and will be received by Purchasing until the above noted time, when they will be publicly acknowledged and accepted. Bid packets, any attachments and addenda are available for download at: http://www.myclearwater.com/bid Please read the entire solicitation package and submit the bid in accordance with the instructions. This document (less this invitation and the instructions) and any required response documents, attachments, and submissions will constitute the bid. General, Process or Technical Questions concerning this solicitation should be directed, IN WRITING, to the following Procurement Analyst: Kelly Rogers Procurement Analyst kelly.rogers@myclearwater.com This Invitation to Bid is issued by: Alyce Benge, CPPO, C.P.M. Purchasing Manager Alyce.Benge@myclearwater.com INSTRUCTIONS CUSTODIAL SERVICES 2 ITB #24-18 i.1 VENDOR QUESTIONS:All questions regarding the contents of this solicitation, and solicitation process (including requests for ADA accommodations), shall be directed solely to the Purchasing Manager. Questions should be submitted in writing via letter, fax or email. Questions received less than seven (7) calendar days prior to the due date and time may be answered at the discretion of the City. i.2 ADDENDA/CLARIFICATIONS:Any changes to the specifications will be in the form of an addendum. Addenda are posted on the City website and mailed to those who register on the City website when downloading solicitations no less than seven (7) days prior to the Due Date. Vendors are cautioned to check the Purchasing Website for addenda and clarifications prior to submitting their bid. The City cannot be held responsible if a vendor fails to receive any addenda issued. The City shall not be responsible for any oral changes to these specifications made by any employees or officer of the City. Failure to acknowledge receipt of an addendum may result in disqualification of a bid. i.3 VENDOR CONFERENCE / SITE VISIT:Yes No Mandatory Attendance:Yes No Site Visit Dates: Tuesday, May 15 – Thursday, May 17, 2018 (see Exhibit A for schedule) Meet on Tuesday, 5/15 at the Sailing Center, 1001 Gulf Blvd, Clearwater Beach If so designated above, attendance is mandatory as a condition of submitting a bid. The conference/site visit provides interested parties an opportunity to discuss the City's needs, inspect the site and ask questions. During any site visit you must fully acquaint yourself with the conditions as they exist and the character of the operations to be conducted under the resulting contract. i.4 DUE DATE & TIME FOR SUBMISSION AND OPENING: Date:June 8, 2018 Time:10:00 A.M. (Local Time) The City will open all bids properly and timely submitted, and will record the names and other information specified by law and rule. All bids become the property of the City and will not be returned except in the case of a late submission. Respondent names, as read at the bid opening, will be posted on the City website. Once a notice of intent to award is posted or 30 days from day of opening elapses, whichever occurs earlier, bids are available for inspection by contacting Purchasing. i.5 BID FIRM TIME:120 days from Opening Bid shall remain firm and unaltered after opening for the number of days shown above. The City may accept the bid, subject to successful contract negotiations, at any time during this time. i.6 BID SECURITY:Yes No If so designated above, a bid security in the amount specified must be submitted with the bid. The security may be submitted in any one of the following forms: an executed surety bond issued by a firm licensed and registered to transact such business with the State of Florida; cash; certified check, or cashier's check payable to the City of Clearwater (personal or company checks are not acceptable); certificate of deposit or any other form of deposit issued by a financial institution and acceptable to the City. Such bid security shall be forfeited to the City of Clearwater should the bidder selected fail to execute a contract when requested. PAYMENT AND PERFORMANCE SECURITY: Yes, annual bid amount No If required herein, the Contractor, simultaneously with the execution of the Contract, will be required to furnish a payment and performance security. The security may be submitted in one-year increments equal to the annual contract amount, in any one of the following forms: an executed surety bond issued by a firm licensed and registered to transact such business with the State of INSTRUCTIONS CUSTODIAL SERVICES 3 ITB #24-18 Florida; cash; certified check, cashier's check or money order payable to the City of Clearwater (personal and company checks are not acceptable); certificate of deposit or any other form of deposit issued by a financial institution and acceptable to the City. If the Contractor fails or refuses to fully comply with the terms and conditions of the contract, the City shall have the right to use all or such part of said security as may be necessary to reimburse the City for loss sustained by reason of such breach. The balance of said security, if any, will be returned to Contractor upon the expiration or termination of the contract. i.6 SUBMIT BIDS TO:Use label at the end of this solicitation package City of Clearwater Attn: Purchasing 100 S Myrtle Ave, 3rd Fl, Clearwater FL 33756-5520 or PO Box 4748, Clearwater FL 33758-4748 Bids will be received at this address. Bidders may mail or hand-deliver bids. E-mail or fax submissions will not be accepted. No responsibility will attach to the City of Clearwater, its employees or agents for premature opening of a bid that is not properly addressed and identified. i.7 LATE BIDS. The bidder assumes responsibility for having the bid delivered on time at the place specified. All bids received after the date and time specified shall not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in handling of the mail by employees of the City of Clearwater, or any private courier, regardless whether sent by mail or by means of personal delivery. You must allow adequate time to accommodate all registration and security screenings at the delivery site. A valid photo I.D. may be required. It shall not be sufficient to show that you mailed or commenced delivery before the due date and time. All times are Clearwater, Florida local times. The bidder agrees to accept the time stamp in the City Purchasing Office as the official time. i.8 COMMENCEMENT OF WORK. If bidder begins any billable work prior to the City’s final approval and execution of the contract, bidder does so at its own risk. i.9 RESPONSIBILITY TO READ AND UNDERSTAND. Failure to read, examine and understand the solicitation will not excuse any failure to comply with the requirements of the solicitation or any resulting contract, nor shall such failure be a basis for claiming additional compensation. If a vendor suspects an error, omission or discrepancy in this solicitation, the vendor must immediately and in any case not later than seven (7) business days in advance of the due date notify the contact on page one (1). The City is not responsible for and will not pay any costs associated with the preparation and submission of the bid. Bidders are cautioned to verify their bids before submission, as amendments to or withdrawal of bids submitted after time specified for opening of bids may not be considered. The City will not be responsible for any bidder errors or omissions. i.10 FORM AND CONTENT OF BIDS. Unless otherwise instructed or allowed, bids shall be submitted on the forms provided. An original and the designated number of copies of each bid are required. Bids, including modifications, must be submitted in ink, typed, or printed form and signed by an authorized representative. Please line through and initial rather than erase changes. If the bid is not properly signed or if any changes are not initialed, it may be considered non-responsive. In the event of a disparity between the unit price and the extended price, the unit price shall prevail unless obviously in error, as determined by the City. The City may require that an electronic copy of the bid be submitted. The bid must provide all information requested and must address all points. The City does not encourage exceptions. The City is not required to grant exceptions and depending on the exception, the City may reject the bid. i.11 SPECIFICATIONS. Technical specifications define the minimum acceptable standard. When the specification calls for “Brand Name or Equal,” the brand name product is acceptable. Alternates will be considered upon demonstrating the other product meets stated specifications and is equivalent to the brand product in terms of quality, performance and desired characteristics. INSTRUCTIONS CUSTODIAL SERVICES 4 ITB #24-18 Minor differences that do not affect the suitability of the supply or service for the City’s needs may be accepted. Burden of proof that the product meets the minimum standards or is equal to the brand name, product, is on the bidder. The City reserves the right to reject bids that the City deems unacceptable. i.12 MODIFICATION / WITHDRAWAL OF BID. Written requests to modify or withdraw the bid received by the City prior to the scheduled opening time will be accepted and will be corrected after opening. No oral requests will be allowed. Requests must be addressed and labeled in the same manner as the bid and marked as a MODIFICATION or WITHDRAWAL of the bid. Requests for withdrawal after the bid opening will only be granted upon proof of undue hardship and may result in the forfeiture of any bid security. Any withdrawal after the bid opening shall be allowed solely at the City’s discretion. i.13 DEBARMENT DISCLOSURE.If the vendor submitting this bid has been debarred, suspended, or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a subcontractor with any federal, state, or local government, or if any such preclusion from participation from any public procurement activity is currently pending, the bidder shall include a letter with its bid identifying the name and address of the governmental unit, the effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating the suspension or debarment. i.14 RESERVATIONS. The City reserves the right to reject any or all bids or any part thereof; to rebid the solicitation; to reject non-responsive or non-responsible bids; to reject unbalanced bids; to reject bids where the terms, prices, and/or awards are conditioned upon another event; to reject individual bids for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; to make multiple awards; to waive minor irregularities, defects, omissions, technicalities or form errors in any bid. The City may seek clarification of the bid from bidder at any time, and failure to respond is cause for rejection. Submission of a bid confers on bidder no right to an award or to a subsequent contract. The City is charged by its Charter to make an award that is in the best interest of the City. All decisions on compliance, evaluation, terms and conditions shall be made solely at the City’s discretion and made to favor the City. No binding contract will exist between the bidder and the City until the City executes a written contract or purchase order. i.15 OFFICIAL SOLICITATION DOCUMENT. Changes to the solicitation document made by a bidder may not be acknowledged or accepted by the City. Award or execution of a contract does not constitute acceptance of a changed term, condition or specification unless specifically acknowledged and agreed to by the City. The copy maintained and published by the City shall be the official solicitation document. i.16 COPYING OF BIDS. Bidder hereby grants the City permission to copy all parts of its bid, including without limitation any documents and/or materials copyrighted by the bidder. The City’s right to copy shall be for internal use in evaluating the proposal. i.17 CONTRACTOR ETHICS. It is the policy of the City to promote courtesy, fairness, impartiality, integrity, service, professionalism, economy, and government by law in the Procurement process. The responsibility for implementing this policy rests with each individual who participates in the Procurement process, including Respondents and Contractors. To achieve the purpose of this Article, it is essential that Respondents and Contractors doing business with the City also observe the ethical standards prescribed herein. It shall be a breach of ethical standards to: a. Exert any effort to influence any City employee or agent to breach the standards of ethical conduct. b. Intentionally invoice any amount greater than provided in Contract or to invoice for Materials or Services not provided. c.Intentionally offer or provide sub-standard Materials or Services or to intentionally not comply with any term, condition, specification or other requirement of a City Contract. INSTRUCTIONS CUSTODIAL SERVICES 5 ITB #24-18 i.18 GIFTS. The City will accept no gifts, gratuities or advertising products from bidders or prospective bidders and affiliates. The City may request product samples from vendors for product evaluation. i.19 PROTESTS AND APPEALS. If a Respondent believes there is a mistake, impropriety, or defect in the solicitation, believes the City improperly rejected its proposal, and/or believes the selected proposal is not in the City’s best interests, the Respondent may submit a written protest. All protests and appeals are governed by the City of Clearwater Purchasing Policy and Procedures. If any discrepancy exists between this Section and the Purchasing Policy, the language of the Purchasing Policy controls. Protests based upon alleged mistake, impropriety, or defect in a solicitation that is apparent before the bid opening must be filed with the Procurement Officer no later than five (5) business days before Bid Opening. Protests that only become apparent after the Bid Opening must be filed within ten (10) business days of the alleged violation of the applicable purchasing ordinance. The complete protest procedure can be obtained by contacting Purchasing. ADDRESS PROTESTS TO: Alyce Benge, CPPO, C.P.M. Purchasing Manager 100 S Myrtle Ave, 3rd Fl Clearwater FL 33756-5520 or PO Box 4748 Clearwater FL 33758-4748 INSTRUCTIONS – EVALUATION CUSTODIAL SERVICES 6 ITB #24-18 i.20 EVALUATION PROCESS. Bids will be reviewed by Purchasing and representative(s) of the respective department(s). The City staff may or may not initiate discussions with bidders for clarification purposes. Clarification is not an opportunity to change the bid. Bidders shall not initiate discussions with any City employee or official. i.21 PRESENTATIONS/INTERVIEWS. The bidder must provide a formal presentation/interview upon request. i.22 CRITERIA FOR EVALUATION AND AWARD. The City evaluates three (3) categories of information: responsiveness, responsibility, and price. All bids must meet the following responsiveness and responsibility criteria to be considered further. a)Responsiveness. The City will determine whether the bid complies with the instructions for submitting bids including completeness of bid which encompasses the inclusion of all required attachments and submissions. The City must reject any bids that are submitted late. Failure to meet other requirements may result in rejection. b)Responsibility. The City will determine whether the bidder is one with whom it can or should do business. Factors that the City may evaluate to determine "responsibility" include, but are not limited to: excessively high or low priced bids, past performance, references (including those found outside the bid), compliance with applicable laws-including tax laws, bidder's record of performance and integrity - e.g. has the bidder been delinquent or unfaithful to any contract with the City, whether the bidder is qualified legally to contract with the City, financial stability and the perceived ability to perform completely as specified. A bidder must at all times have financial resources sufficient, in the opinion of the City, to ensure performance of the contract and must provide proof upon request. City staff may also use Dun & Bradstreet and/or any generally available industry information. The City reserves the right to inspect and review bidder’s facilities, equipment and personnel and those of any identified subcontractors. The City will determine whether any failure to supply information, or the quality of the information, will result in rejection. c)Price. We will then evaluate the bids that have met the requirements above. i.23 COST JUSTIFICATION. In the event only one response is received, the City may require that the bidder submit a cost proposal in sufficient detail for the City to perform a cost/price analysis to determine if the bid price is fair and reasonable. i.24 CONTRACT NEGOTIATIONS AND ACCEPTANCE. Bidder must be prepared for the City to accept the bid as submitted. If bidder fails to sign all documents necessary to successfully execute the final contract within a reasonable time as specified, or negotiations do not result in an acceptable agreement, the City may reject bid or revoke the award, and may begin negotiations with another bidder. Final contract terms must be approved or signed by the appropriately authorized City official(s). No binding contract will exist between the bidder and the City until the City executes a written contract or purchase order. i.25 NOTICE OF INTENT TO AWARD. Notices of the City’s intent to award a Contract are posted to Purchasing’s website. It is the bidder’s responsibility to check the City of Clearwater’s website at https://www.myclearwater.com/bid to view relevant bid information and notices. i.26 BID TIMELINE. Dates are tentative and subject to change. Release ITB: May 8, 2018 Advertise Tampa Bay Times: May 10, 2018 Mandatory Site Visits: May 15-17, 2018 (see page two [2] for details) Bids due: June 8, 2018 Review bids: June 8-19, 2018 Interviews (if needed): week of June 25, 2018 Award recommendation: June 29, 2018 Council authorization: July 19, 2018 Contract(s) begins: August 1, 2018 STANDARD TERMS AND CONDITIONS CUSTODIAL SERVICES 7 ITB #24-18 S.1 DEFINITIONS. Uses of the following terms are interchangeable as referenced: “vendor, contractor, supplier, proposer, company, parties, persons”, “purchase order, PO, contract, agreement”, “city, Clearwater, agency, requestor, parties”, “bid, proposal, response, quote”. S.2 INDEPENDENT CONTRACTOR. It is expressly understood that the relationship of Contractor to the City will be that of an independent contractor. Contractor and all persons employed by Contractor, either directly or indirectly, are Contractor’s employees, not City employees. Accordingly, Contractor and Contractor’s employees are not entitled to any benefits provided to City employees including, but not limited to, health benefits, enrollment in a retirement system, paid time off or other rights afforded City employees. Contractor employees will not be regarded as City employees or agents for any purpose, including the payment of unemployment or workers’ compensation. If any Contractor employees or subcontractors assert a claim for wages or other employment benefits against the City, Contractor will defend, indemnify and hold harmless the City from all such claims. S.3 SUBCONTRACTING. Contractor may not subcontract work under this Agreement without the express written permission of the City. If Contractor has received authorization to subcontract work, it is agreed that all subcontractors performing work under the Agreement must comply with its provisions. Further, all agreements between Contractor and its subcontractors must provide that the terms and conditions of this Agreement be incorporated therein. S.4 ASSIGNMENT. This Agreement may not be assigned either in whole or in part without first receiving the City’s written consent. Any attempted assignment, either in whole or in part, without such consent will be null and void and in such event the City will have the right at its option to terminate the Agreement. No granting of consent to any assignment will relieve Contractor from any of its obligations and liabilities under the Agreement. S.5 SUCCESSORS AND ASSIGNS, BINDING EFFECT. This Agreement will be binding upon and inure to the benefit of the parties and their respective permitted successors and assigns. S.6 NO THIRD-PARTY BENEFICIARIES. This Agreement is intended for the exclusive benefit of the parties. Nothing set forth in this Agreement is intended to create, or will create, any benefits, rights, or responsibilities in any third parties. S.7 NON- EXCLUSIVITY. The City, in its sole discretion, reserves the right to request the materials or services set forth herein from other sources when deemed necessary and appropriate. No exclusive rights are encompassed through this Agreement. S.8 AMENDMENTS. There will be no oral changes to this Agreement. This Agreement can only be modified in a writing signed by both parties. No charge for extra work or material will be allowed unless approved in writing, in advance, by the City and Contractor. S.9 TIME OF THE ESSENCE. Time is of the essence to the performance of the parties’ obligations under this Agreement. S.10 COMPLIANCE WITH APPLICABLE LAWS. a.General. Contractor must procure all permits and licenses, and pay all charges and fees necessary and incidental to the lawful conduct of business. Contractor must stay fully informed of existing and future federal, state, and local laws, ordinances, and regulations that in any manner affect the fulfillment of this Agreement and must comply with the same at its own expense. Contractor bears full responsibility for training, safety, and providing necessary equipment for all Contractor personnel to achieve throughout the term of the Agreement. Upon request, Contractor will demonstrate to the City's satisfaction any programs, procedures, and other activities used to ensure compliance. b.Drug-Free Workplace. Contractor is hereby advised that the City has adopted a policy establishing a drug-free workplace for itself and those doing business with the City to ensure the safety and health of all persons working on City contracts and projects. Contractor will require a drug-free workplace for all Contractor personnel working under this Agreement. Specifically, all Contractor personnel who are working under this Agreement must be notified STANDARD TERMS AND CONDITIONS CUSTODIAL SERVICES 8 ITB #24-18 in writing by Contractor that they are prohibited from the manufacture, distribution, dispensation, possession, or unlawful use of a controlled substance in the workplace. Contractor agrees to prohibit the use of intoxicating substances by all Contractor personnel, and will ensure that Contractor personnel do not use or possess illegal drugs while performing their duties. c.Federal and State Immigration Laws. Contractor agrees to comply with the Immigration Reform and Control Act of 1986 (IRCA) in performance under this Agreement and to permit the City and its agents to inspect applicable personnel records to verify such compliance as permitted by law. Contractor will ensure and keep appropriate records to demonstrate that all Contractor personnel have a legal right to live and work in the United States. (i) As applicable to Contractor, under this provision, Contractor hereby warrants to the City that Contractor and each of its subcontractors will comply with, and are contractually obligated to comply with, all federal immigration laws and regulations that relate to their employees (hereinafter “Contractor Immigration Warranty”). (ii) A breach of the Contractor Immigration Warranty will constitute as a material breach of this Agreement and will subject Contractor to penalties up to and including termination of this Agreement at the sole discretion of the City. (iii) The City retains the legal right to inspect the papers of all Contractor personnel who provide services under this Agreement to ensure that Contractor or its subcontractors are complying with the Contractor Immigration Warranty. Contractor agrees to assist the City in regard to any such inspections. (iv) The City may, at its sole discretion, conduct random verification of the employment records of Contractor and any subcontractor to ensure compliance with the Contractor Immigration Warranty. Contractor agrees to assist the City in regard to any random verification performed. (v) Neither Contractor nor any subcontractor will be deemed to have materially breached the Contractor Immigration Warranty if Contractor or subcontractor establishes that it has complied with the employment verification provisions prescribed by Sections 274A and 274B of the Federal Immigration and Nationality Act. d.Nondiscrimination. Contractor represents and warrants that it does not discriminate against any employee or applicant for employment or person to whom it provides services because of race, color, religion, sex, national origin, or disability, and represents and warrants that it complies with all applicable federal, state, and local laws and executive orders regarding employment. Contractor and Contractor’s personnel will comply with applicable provisions of Title VII of the U.S. Civil Rights Act of 1964, as amended, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.), and applicable rules in performance under this Agreement. S.11 SALES/USE TAX, OTHER TAXES. Contractor is responsible for the payment of all taxes including federal, state, and local taxes related to or arising out of Contractor’s services under this Agreement, including by way of illustration but not limitation, federal and state income tax, Social Security tax, unemployment insurance taxes, and any other taxes or business license fees as required. If any taxing authority should deem Contractor or Contractor employees an employee of the City or should otherwise claim the City is liable for the payment of taxes that are Contractor’s responsibility under this Agreement, Contractor will indemnify the City for any tax liability, interest, and penalties imposed upon the City. The City is exempt from paying state and local sales/use taxes and certain federal excise taxes and will furnish an exemption certificate upon request. S.12 AMOUNTS DUE THE CITY. Contractor must be current and remain current in all obligations due to the City during the performance of services under the Agreement. Payments to Contractor may be offset by any delinquent amounts due the City or fees and charges owed to the City. STANDARD TERMS AND CONDITIONS CUSTODIAL SERVICES 9 ITB #24-18 S.13 OPENNESS OF PROCUREMENT PROCESS. Written competitive proposals, replies, oral presentations, meetings where vendors answer questions, other submissions, correspondence, and all records made thereof, as well as negotiations or meetings where negotiation strategies are discussed, conducted pursuant to this Invitation to Bid (ITB), shall be handled in compliance with Chapters 119 and 286, Florida Statutes. Proposals or replies received by the City pursuant to this ITB are exempt from public disclosure until such time that the City provides notice of an intended decision or until 30 days after opening the proposals, whichever is earlier. If the City rejects all proposals or replies pursuant to this ITB and provides notice of its intent to reissue the ITB, then the rejected proposals or replies remain exempt from public disclosure until such time that the City provides notice of an intended decision concerning the reissued ITB or until the City withdraws the reissued ITB. A proposal or reply shall not be exempt from public disclosure longer than 12 months after the initial City notice rejecting all proposals or replies. Oral presentations, meetings where vendors answer questions, or meetings convened by City staff to discuss negotiation strategies, if any, shall be closed to the public (and other proposers) in compliance with Chapter 286 Florida Statutes. A complete recording shall be made of such closed meeting. The recording of, and any records presented at, the exempt meeting shall be available to the public when the City provides notice of an intended decision or until 30 days after opening proposals or final replies, whichever occurs first. If the City rejects all proposals or replies pursuant to this ITB and provides notice of its intent to reissue the ITB, then the recording and any records presented at the exempt meeting remain exempt from public disclosure until such time that the City provides notice of an intended decision concerning the reissued ITB or until the City withdraws the reissued ITB. A recording and any records presented at an exempt meeting shall not be exempt from public disclosure longer than 12 months after the initial City notice rejecting all proposals or replies. In addition to all other contract requirements as provided by law, the contractor executing this agreement agrees to comply with public records law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, Rosemarie Call, phone: 727-562-4092 or Rosemarie.Call@myclearwater.com, 112 S. Osceola Ave., Clearwater, FL 33756. The contractor’s agreement to comply with public records law applies specifically to: a) Keep and maintain public records required by the City of Clearwater (hereinafter “public agency”) to perform the service being provided by the contractor hereunder. b) Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida Statutes, as may be amended from time to time, or as otherwise provided by law. c) Ensure that the public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency. d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the STANDARD TERMS AND CONDITIONS CUSTODIAL SERVICES 10 ITB #24-18 contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. e) A request to inspect or copy public records relating to a public agency’s contract for services must be made directly to the public agency. If the public agency does not possess the requested records, the public agency shall immediately notify the contractor of the request and the contractor must provide the records to the public agency or allow the records to be inspected or copied within a reasonable time. f)The contractor hereby acknowledges and agrees that if the contractor does not comply with the public agency’s request for records, the public agency shall enforce the contract provisions in accordance with the contract. g) A contractor who fails to provide the public records to the public agency within a reasonable time may be subject to penalties under Section 119.10, Florida Statutes. h) If a civil action is filed against a contractor to compel production of public records relating to a public agency’s contract for services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable attorney fees, if: 1. The court determines that the contractor unlawfully refused to comply with the public records request within a reasonable time; and 2. At least eight (8) business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the contractor has not complied with the request, to the public agency and to the contractor. i)A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of public records and to the contractor at the contractor’s address listed on its contract with the public agency or to the contractor’s registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. A contractor who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. S.14 AUDITS AND RECORDS. Contractor must preserve the records related to this Agreement for five (5) years after completion of the Agreement. The City or its authorized agent reserves the right to inspect any records related to the performance of work specified herein. In addition, the City may inspect any and all payroll, billing or other relevant records kept by Contractor in relation to the Agreement. Contractor will permit such inspections and audits during normal business hours and upon reasonable notice by the City. The audit of records may occur at Contractor’s place of business or at City offices, as determined by the City. S.15 BACKGROUND CHECK. The City may conduct criminal, driver history, and all other requested background checks of Contractor personnel who would perform services under the Agreement or who will have access to the City’s information, data, or facilities in accordance with the City’s current background check policies. Any officer, employee, or agent that fails the background check must be replaced immediately for any reasonable cause not prohibited by law. STANDARD TERMS AND CONDITIONS CUSTODIAL SERVICES 11 ITB #24-18 S.16 SECURITY CLEARANCE AND REMOVAL OF CONTRACTOR PERSONNEL. The City will have final authority, based on security reasons: (i) to determine when security clearance of Contractor personnel is required; (ii) to determine the nature of the security clearance, up to and including fingerprinting Contractor personnel; and (iii) to determine whether or not any individual or entity may provide services under this Agreement. If the City objects to any Contractor personnel for any reasonable cause not prohibited by law, then Contractor will, upon notice from the City, remove any such individual from performance of services under this Agreement. S.17 DEFAULT. a. A party will be in default if that party: (i) is or becomes insolvent or is a party to any voluntary bankruptcy or receivership proceeding, makes an assignment for a creditor, or there is any similar action that affects Contractor’s capability to perform under the Agreement; (ii) is the subject of a petition for involuntary bankruptcy not removed within sixty (60) calendar days; (iii) conducts business in an unethical manner or in an illegal manner; or (iv) fails to carry out any term, promise, or condition of the Agreement. b. Contractor will be in default of this Agreement if Contractor is debarred from participating in City procurements and solicitations in accordance with the City’s Purchasing Policy and Procedures Manual. c.Notice and Opportunity to Cure. In the event a party is in default then the other party may, at its option and at any time, provide written notice to the defaulting party of the default. The defaulting party will have thirty (30) days from receipt of the notice to cure the default; the thirty (30) day cure period may be extended by mutual agreement of the parties, but no cure period may exceed ninety (90) days. A default notice will be deemed to be sufficient if it is reasonably calculated to provide notice of the nature and extent of such default. Failure of the non- defaulting party to provide notice of the default does not waive any rights under the Agreement. d.Anticipatory Repudiation. Whenever the City in good faith has reason to question Contractor’s intent or ability to perform, the City may demand that Contractor give a written assurance of its intent and ability to perform. In the event that the demand is made and no written assurance is given within five (5) calendar days, the City may treat this failure as an anticipatory repudiation of the Agreement. S.18 REMEDIES. The remedies set forth in this Agreement are not exclusive. Election of one remedy will not preclude the use of other remedies. In the event of default: a. The non-defaulting party may terminate the Agreement, and the termination will be effective immediately or at such other date as specified by the terminating party. b. The City may purchase the services required under the Agreement from the open market, complete required work itself, or have it completed at the expense of Contractor. If the cost of obtaining substitute services exceeds the contract price, the City may recover the excess cost by: (i) requiring immediate reimbursement to the City; (ii) deduction from an unpaid balance due to Contractor; (iii) collection against the proposal and/or performance security, if any; (iv) collection against liquidated damages (if applicable); or (v) a combination of the aforementioned remedies or other remedies as provided by law. Costs includes any and all, fees, and expenses incurred in obtaining substitute services and expended in obtaining reimbursement, including, but not limited to, administrative expenses, attorneys’ fees, and costs. c.The non-defaulting party will have all other rights granted under this Agreement and all rights at law or in equity that may be available to it. d. Neither party will be liable for incidental, special, or consequential damages. S.19 CONTINUATION DURING DISPUTES. Contractor agrees that during any dispute between the parties, Contractor will continue to perform its obligations until the dispute is settled, instructed to STANDARD TERMS AND CONDITIONS CUSTODIAL SERVICES 12 ITB #24-18 cease performance by the City, enjoined or prohibited by judicial action, or otherwise required or obligated to cease performance by other provisions in this Agreement. S.20 TERMINATION FOR CONVENIENCE. The City reserves the right to terminate this Agreement in part or in whole upon thirty (30) calendar days’ written notice. S.21 TERMINATION FOR CONFLICT OF INTEREST Florida Statutes Section 112. Pursuant to F.S. Section 112, the City may cancel this Agreement after its execution, without penalty or further obligation, if any person significantly involved in initiating, securing, drafting, or creating the Agreement for the City becomes an employee or agent of Contractor. S.22 TERMINATION FOR NON-APPROPRIATION AND MODIFICATION FOR BUDGETARY CONSTRAINT. The City is a governmental agency which relies upon the appropriation of funds by its governing body to satisfy its obligations. If the City reasonably determines that it does not have funds to meet its obligations under this Agreement, the City will have the right to terminate the Agreement without penalty on the last day of the fiscal period for which funds were legally available. In the event of such termination, the City agrees to provide written notice of its intent to terminate thirty (30) calendar days prior to the stated termination date. S.23 PAYMENT TO CONTRACTOR UPON TERMINATION. Upon termination of this Agreement, Contractor will be entitled only to payment for those services performed up to the date of termination, and any authorized expenses already incurred up to such date of termination. The City will make final payment within thirty (30) calendar days after the City has both completed its appraisal of the materials and services provided and received Contractor’s properly prepared final invoice. S.24 NON-WAIVER OF RIGHTS. There will be no waiver of any provision of this agreement unless approved in writing and signed by the waiving party. Failure or delay to exercise any rights or remedies provided herein or by law or in equity, or the acceptance of, or payment for, any services hereunder, will not release the other party of any of the warranties or other obligations of the Agreement and will not be deemed a waiver of any such rights or remedies. S.25 INDEMNIFICATION/LIABILITY. a. To the fullest extent permitted by law, Contractor agrees to defend, indemnify, and hold the City, its officers, agents, and employees, harmless from and against any and all liabilities, demands, claims, suits, losses, damages, causes of action, fines or judgments, including costs, attorneys’, witnesses’, and expert witnesses’ fees, and expenses incident thereto, relating to, arising out of, or resulting from: (i) the services provided by Contractor personnel under this Agreement; (ii) any negligent acts, errors, mistakes or omissions by Contractor or Contractor personnel; and (iii) Contractor or Contractor personnel’s failure to comply with or fulfill the obligations established by this Agreement. b. Contractor will update the City during the course of the litigation to timely notify the City of any issues that may involve the independent negligence of the City that is not covered by this indemnification. c.The City assumes no liability for actions of Contractor and will not indemnify or hold Contractor or any third party harmless for claims based on this Agreement or use of Contractor-provided supplies or services. S.26 WARRANTY. Contractor warrants that the services and materials will conform to the requirements of the Agreement. Additionally, Contractor warrants that all services will be performed in a good, workman-like and professional manner. The City’s acceptance of service or materials provided by Contractor will not relieve Contractor from its obligations under this warranty. If any materials or services are of a substandard or unsatisfactory manner as determined by the City, Contractor, at no additional charge to the City, will provide materials or redo such services until in accordance with this Agreement and to the City’s reasonable satisfaction. Unless otherwise agreed, Contractor warrants that materials will be new, unused, of most current manufacture and not discontinued, will be free of defects in materials and workmanship, will be STANDARD TERMS AND CONDITIONS CUSTODIAL SERVICES 13 ITB #24-18 provided in accordance with manufacturer's standard warranty for at least one (1) year unless otherwise specified, and will perform in accordance with manufacturer's published specifications. S.27 THE CITY’S RIGHT TO RECOVER AGAINST THIRD PARTIES. Contractor will do nothing to prejudice the City’s right to recover against third parties for any loss, destruction, or damage to City property, and will at the City’s request and expense, furnish to the City reasonable assistance and cooperation, including assistance in the prosecution or defense of suit and the execution of instruments of assignment in favor of the City in obtaining recovery. S.28 NO GUARANTEE OF WORK. Contractor acknowledges and agrees that it is not entitled to deliver any specific amount of materials or services or any materials or services at all under this Agreement and acknowledges and agrees that the materials or services will be requested by the City on an as needed basis at the sole discretion of the City. Any document referencing quantities or performance frequencies represent the City's best estimate of current requirements, but will not bind the City to purchase, accept, or pay for materials or services which exceed its actual needs. S.29 OWNERSHIP. All deliverables, services, and information provided by Contractor or the City pursuant to this Agreement (whether electronically or manually generated) including without limitation, reports, test plans, and survey results, graphics, and technical tables, originally prepared in the performance of this Agreement, are the property of the City and will not be used or released by Contractor or any other person except with prior written permission by the City. S.30 USE OF NAME. Contractor will not use the name of the City of Clearwater in any advertising or publicity without obtaining the prior written consent of the City. S.31 PROHIBITED ACTS. Pursuant to Florida Constitution Article II Section 8, a current or former public officer or employee within the last two (2) years shall not represent another organization before the City on any matter for which the officer or employee was directly concerned and personally participated in during their service or employment or over which they had a substantial or material administrative discretion. S.32 FOB DESTINATION FREIGHT PREPAID AND ALLOWED. All deliveries will be FOB destination freight prepaid and allowed unless otherwise agreed. S.33 RISK OF LOSS. Contractor agrees to bear all risks of loss, injury, or destruction of goods or equipment incidental to providing these services and such loss, injury, or destruction will not release Contractor from any obligation hereunder. S.34 SAFEGUARDING CITY PROPERTY. Contractor will be responsible for any damage to City real property or damage or loss of City personal property when such property is the responsibility of or in the custody of Contractor or its employees. S.35 WARRANTY OF RIGHTS. Contractor warrants it has title to, or the right to allow the City to use, the materials and services to be provided and that the City may use same without suit, trouble or hindrance from Contractor or third parties. S.36 PROPRIETARY RIGHTS INDEMNIFICATION. Without limiting the foregoing, Contractor will without limitation, at its expense defend the City against all claims asserted by any person that anything provided by Contractor infringes a patent, copyright, trade secret or other intellectual property right and must, without limitation, pay the costs, damages and attorneys' fees awarded against the City in any such action, or pay any settlement of such action or claim. Each party agrees to notify the other promptly of any matters to which this provision may apply and to cooperate with each other in connection with such defense or settlement. If a preliminary or final judgment is obtained against the City’s use or operation of the items provided by Contractor hereunder or any part thereof by reason of any alleged infringement, Contractor will, at its expense and without limitation, either: (a) modify the item so that it becomes non-infringing; (b) procure for the City the right to continue to use the item; (c) substitute for the infringing item other item(s) having at least equivalent capability; or (d) refund to the City an amount equal to the price paid, less reasonable usage, from the time of installation acceptance through cessation of use, which amount will be calculated on a useful life not less than five (5) years, plus any additional costs the City may incur to acquire substitute supplies or services. STANDARD TERMS AND CONDITIONS CUSTODIAL SERVICES 14 ITB #24-18 S.37 CONTRACT ADMINISTRATION. The contract will be administered by the Purchasing Administrator and/or an authorized representative from the using department. All questions regarding the contract will be referred to the administrator for resolution. Supplements may be written to the contract for the addition or deletion of services. Payment will be negotiated and determined by the contract administrator(s). S.38 FORCE MAJEURE. Failure by either party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control, including acts of nature, acts of the public enemy, riots, fire, explosion, legislation, and governmental regulation. The party whose performance is so affected will within five (5) calendar days of the unforeseeable circumstance notify the other party of all pertinent facts and identify the force majeure event. The party whose performance is so affected must also take all reasonable steps, promptly and diligently, to prevent such causes if it is feasible to do so, or to minimize or eliminate the effect thereof. The delivery or performance date will be extended for a period equal to the time lost by reason of delay, plus such additional time as may be reasonably necessary to overcome the effect of the delay, provided however, under no circumstances will delays caused by a force majeure extend beyond one hundred-twenty (120) calendar days from the scheduled delivery or completion date of a task unless agreed upon by the parties. S.39 COOPERATIVE USE OF CONTRACT. The City has entered into various cooperative purchasing agreements with other Florida government agencies, including the Tampa Bay Area Purchasing Cooperative. Under a Cooperative Purchasing Agreement, any contract may be extended for use by other municipalities, school districts and government agencies in the State of Florida with the approval of Contractor. Any such usage by other entities must be in accordance with the statutes, codes, ordinances, charter and/or procurement rules and regulations of the respective government agency. Orders placed by other agencies and payment thereof will be the sole responsibility of that agency. The City is not responsible for any disputes arising out of transactions made by others. S.40 FUEL CHARGES AND PRICE INCREASES.No fuel surcharges will be accepted. No price increases will be accepted without proper request by Contractor and response by the City’s Purchasing Division. S.41 NOTICES. All notices to be given pursuant to this Agreement must be delivered to the parties at their respective addresses. Notices may be (i) personally delivered; (ii) sent via certified or registered mail, postage prepaid; (iii) sent via overnight courier; or (iv) sent via facsimile. If provided by personal delivery, receipt will be deemed effective upon delivery. If sent via certified or registered mail, receipt will be deemed effective three (3) calendar days after being deposited in the United States mail. If sent via overnight courier or facsimile, receipt will be deemed effective two (2) calendar days after the sending thereof. S.42 GOVERNING LAW, VENUE. This Agreement is governed by the laws of the State of Florida. The exclusive venue selected for any proceeding or suit in law or equity arising from or incident to this Agreement will be Pinellas County, Florida. S.43 INTEGRATION CLAUSE. This Agreement, including all attachments and exhibits hereto, supersede all prior oral or written agreements, if any, between the parties and constitutes the entire agreement between the parties with respect to the work to be performed. S.44 PROVISIONS REQUIRED BY LAW. Any provision required by law to be in this Agreement is a part of this Agreement as if fully stated in it. S.45 SEVERABILITY. If any provision of this Agreement is declared void or unenforceable, such provision will be severed from this Agreement, which will otherwise remain in full force and effect. The parties will negotiate diligently in good faith for such amendment(s) of this Agreement as may be necessary to achieve the original intent of this Agreement, notwithstanding such invalidity or unenforceability. STANDARD TERMS AND CONDITIONS CUSTODIAL SERVICES 15 ITB #24-18 S.46 SURVIVING PROVISIONS. Notwithstanding any completion, termination, or other expiration of this Agreement, all provisions which, by the terms of reasonable interpretation thereof, set forth rights and obligations that extend beyond completion, termination, or other expiration of this Agreement, will survive and remain in full force and effect. Except as specifically provided in this Agreement, completion, termination, or other expiration of this Agreement will not release any party from any liability or obligation arising prior to the date of termination. DETAILED SPECIFICATIONS CUSTODIAL SERVICES 16 ITB #24-18 1.INTRODUCTION. The City of Clearwater (City) is located on the West Coast of Florida in the Tampa Bay region. It is the third largest city in the region with an estimated population of 110,000 residents. The City of Clearwater is a major tourist destination – Clearwater Beach was recently rated #1 U.S. Beach by TripAdvisor, previously named “Florida’s Best Beach Town 2013” by USA Today, and was on the “Top Ten List of Best Beaches from Maine to Hawaii”. The City of Clearwater is home to the Philadelphia Phillies Spring Training and Clearwater Threshers Minor League Baseball and hosts several sports tournaments through the year that attract visitors from across the country. Clearwater is home for Winter the Dolphin and the Clearwater Marine Aquarium. Winter’s story has made it all the way to Hollywood in the motion pictures” Dolphin Tale” and “Dolphin Tale 2”, both filmed here in Clearwater. 2.SCOPE OF WORK. The City of Clearwater invites sealed bids to provide Custodial Services, including carpet cleaning, for city facilities. Vendor(s) shall provide all labor, equipment, materials, supplies, transportation, fuel, supervision, insurance, and all related items necessary to complete the required services. The City intends to award these services to multiple vendors, in the best interest of the City and each facility. The awarded vendor(s) will provide routine custodial services and carpet cleaning per the specifications, variations, and frequency/schedule required by location. Estimated requirements for each location and services are indicated in Exhibit B – Service Details by Location. Upon award, a schedule for services shall be established by the respective vendor(s) and the City. The awarded vendor(s) shall have demonstrated the ability to provide services to ensure the facilities are uniformly clean, hygienic, orderly, and attractive, which will reflect favorably upon the City and the vendor(s). It is the City’s expectation that the awarded vendor(s) shall have sufficient staff to begin work on August 1, 2018. 3.EXAMINATION OF SITES (site visits). Interested bidders must attend the mandatory site visits scheduled for Tuesday May 15 th, Wednesday May 16th, and Thursday May 17th, as explained herein (page 2) and Exhibit A – Custodial Services Facility Site Visit Schedule. Bidders shall carefully evaluate each site and the specifications, conditions, and requirements of the bid. No additional allowances shall be made because of lack of knowledge of any site conditions and work specified in the bid (not applicable to supplemental assignments). See Exhibit B – Site Task Sheets. 4.SPECIFICATIONS. 4.1 STAFFING REQUIREMENTS. The Vendor shall maintain an adequate number of employees to satisfactorily fulfill all mandatory minimum man-hour obligations and properly complete all scheduled work in a timely manner. Staffing levels shall also be such that the performance of additional non-daily cleaning activities will not reduce the number of employees available for maintaining the performance levels of daily cleaning activities. Verification of said performance requirements shall be by means of City-provided Daily Custodial Log Sheet, see Exhibit C – Services Performance Documents. Appropriate log sheets shall be filled out and signed by the employee and supervisor at the end of each work shift and turned in at the designated location daily. A time card showing the total time on site daily (first person clocking in and the last person clocking out) shall also be provided on a weekly basis. Contract personnel shall present a neat and clean appearance and are required to wear uniforms with the company’s and employee’s names clearly displayed. For non-compliance, first offense will result in a written notice being issued to the Contractor, second offense will require the removal and replacement of the offending employee, and third offense will result in cancellation of the Contract. One contractor employee at each facility shall effectively communicate orally and understand written documentation in English. Incompetent or disorderly contract employees shall be removed and replaced when requested by the City. Contractor’s employees shall not have friends, family members or other unauthorized persons DETAILED SPECIFICATIONS CUSTODIAL SERVICES 17 ITB #24-18 present on City property while at work. For non-compliance, first offense will result in a written notice being issued to the Contractor, second offense will require the removal and replacement of the offending employee, and third offense will result in cancellation of the Contract. The Contractor shall assign a Contract Administrator who shall be responsible for the performance of all work under the contract. This Contract Administrator shall have authority to act for the Contractor on all matters relating to the daily operations of the contract and shall be readily accessible at all times. The Contractor may also assign a specific contact person to assist in day-to-day communications. 4.2 WORK SCHEDULE. The Vendor will adhere to a work schedule coordinated with the City. Any request for schedule variations by either the City or the Vendor must be accepted by the other entity in writing. The City intends for the work of this contract to impact the public as little as possible. Unless otherwise indicated, the following time schedules apply to all work performed during the normal workweek, Monday through Friday (WHAT HOURS???): a. Once per day (daily) – work to be performed each day b. Once per week (weekly) – work to be performed one time each week, a minimum of four (4) days apart c.Twice per week (semi-weekly) – work to be performed two (2) times each week, a minimum of two (2) days apart d. Three (3) times per week – work to be performed on Monday, Wednesday, and Friday each week e. Once per month (monthly) – work to be performed once per month, a minimum of three (3) weeks apart f.Twice per month (semi-monthly) – work to be performed twice per month, a minimum of two (2) weeks apart g. Once per calendar quarter (quarterly) – work to be performed four (4) times per calendar year, the first work to be performed within the first thirty (30) days of each Contract year, and thereafter at ninety (90) day intervals h. Twice per calendar year (semi-annually) – work to be performed two (2) times per calendar year, the first work to be performed within the first sixty (60) days of each Contract year, and thereafter at six (6) month intervals i.Once per year (annually) – work to be performed one (1) time per calendar year, the first work to be performed within the first sixty (60) days of each Contract year, and thereafter at twelve (12) month intervals The City shall have the right at any time during the contract term to request additional services beyond this Scope of Work/Specifications, or make changes by altering, adding to, or deducting from said work. No additional services may be undertaken unless written order is provided by the City to the Contractor, incorporating any adjustment in fees and/or time to perform the additional services, and same is accepted by written approval from the Contractor. The provision cited shall not apply to services specifically set forth in the Specifications. 4.3 BUILDING ACCESS. Facility access shall be furnished for all areas to be cleaned. Vendor employees shall be responsible for the following: a. Ensuring that all supplied keys and access cards are not lost, misplaced or used by unauthorized persons. DETAILED SPECIFICATIONS CUSTODIAL SERVICES 18 ITB #24-18 b. Ensuring that no key provided is duplicated. c.Securing all City property during and after services are provided. d. Turning off lights after services are provided. e. Forbidding the use of City/Employee property including telephones, televisions, radios, computers and other office equipment. f.Insuring that the same protected electrical circuits for electronic equipment/computers are not used for powering cleaning equipment. g. Enforcing a “No Smoking” policy while contractor’s employees are on City property, inside and outside of buildings. h. Ensuring that the consumption of food and drinks are restricted to assigned locations. i.All vendor-furnished equipment (e.g., vacuum cleaners, polishers, etc.) shall be of proper type and shall be adequately sized/powered to effectively perform the intended function. 4.4 VENDOR SUPPLIED ITEMS. In additional to cleaning products, the following consumable products are to be provided by the Vendor: a. Toilet tissue (two ply, facial quality) b. Paper towels (single-fold, multi-fold or roll - as appropriate) Roll towel dispensers must be filled with a compatible product (currently the city uses Ecosoft Roll Towel #214) c.Sanitary napkins and tampons for dispensers (money to be collected and kept by vendor) d. Liquid (lotion) hand soap / Hand Sanitizer (Purell replacement cartridges are required for the Purell dispensers) e. Trash receptacle liners (multiple sizes used) f.Air deodorizer refills g. Urinal screens with enzyme type urinal block deodorizer h. Toilet seat covers for existing dispensers NOTE: The vendor shall provide copies of Safety Data Sheets (SDS) for all chemicals used 4.5 INSPECTION AND ACCEPTANCE. Each vendors’ supervisor(s) shall meet with City representatives on-site at the contract start to verify Acceptable Level of Performance. When the Acceptable Level of Performance is established, it shall be maintained throughout the contract term. Verification of said performance requirements shall be by means of a city-provided Daily Custodial Log Sheet, see Exhibit C – Services Performance Documents. Log sheets shall be filled out and signed by the employee and supervisor at the end of each work shift and shall be turned in at the designated location daily. A time card recording all vendor staff’s work time shall be completed each day and shall be turned in at the designated location weekly. The quality of service and adherence to labor requirements shall be continuously monitored by the Building and Maintenance representatives as well as site representatives. The vendor must respond to a call for corrective services within two (2) hours. A deduction of 10% of respective charges will be applied to an invoice for non-performance, defined as missed work and/or failure to rectify unacceptable work within 24 hours after notification. DETAILED SPECIFICATIONS CUSTODIAL SERVICES 19 ITB #24-18 4.6 SPECIAL CONSIDERATIONS AND TERMS. a. The awarded Contractors will be required to provide a list (name and position) of employees it has assigned to provide the services on this contract to the City. Before work begins, each Contractor will submit a personal data form (provided by City) for every employee who will be associated with this contract. These forms will include the employee’s name, current and past address and social security account number. This information will be used to perform background checks by the Clearwater Police Department. b. Person(s) convicted of Crimes Against Children are not able to work in City facilities where children are present – currently identified as recreation centers/parks and libraries. This restriction may be expanded at any time during the contract term at the City’s discretion. c.All bidders must submit proof of applicable licenses, with their bid submittal, and when requested thereafter. d. Awarded Contractor(s) may be requested to provide a list of equipment to be used in the performance of the contract. Such equipment must be available for inspection by the City designee, prior to award of the contract or as requested thereafter. e. Contractor(s) will assist the City in reporting vandalism, graffiti, damage, or public and private property in need of repair/refurbishing. For example, traffic or directory signs, structures, site furnishings, monuments, fences, lighting, utilities, and paving. f.Contractor(s) will be responsive to special conditions or unexpected problems that may occur during the contract term. The City expects the full cooperation and prompt response by each vendor. g. The City may request additional or less services based on variances in user traffic, building renovation work, weather conditions, etc. Other uncontrollable and unpredictable factors will determine the actual frequency requirements necessary to maintain City facilities. 5.MINIMUM QUALIFICATIONS. Bidders must have a minimum of five (5) years’ experience providing similar services within a public or institutional setting. Staffing levels are a critical component for a vendor to be successful and confirmation of employee numbers will be requested. Bidders shall be properly licensed and certified in the application of cleaning chemicals (as applicable) 6.REFERENCES. Bidders shall provide a minimum of three (3) current customer references where similar services are being provided (preferably in the state of Florida) and three (3) prior customer references. 7.INSURANCE REQUIREMENTS. The Vendor shall, at its own cost and expense, acquire and maintain (and cause any subcontractors, representatives or agents to acquire and maintain) during the term with the City, sufficient insurance to adequately protect the respective interest of the parties. Coverage shall be obtained with a carrier having an AM Best Rating of A-VII or better. In addition, the City has the right to review the Contractor’s deductible or self-insured retention and to require that it be reduced or eliminated. Specifically the Vendor must carry the following minimum types and amounts of insurance on an occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then coverage can be obtained on a claims-made basis with a minimum three (3) year tail following the termination or expiration of this Agreement: DETAILED SPECIFICATIONS CUSTODIAL SERVICES 20 ITB #24-18 a.Commercial General Liability Insurance coverage, including but not limited to, premises operations, products/completed operations, products liability, contractual liability, advertising injury, personal injury, death, and property damage in the minimum amount of $1,000,000 (one million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate. b.Commercial Automobile Liability Insurance coverage for any owned, non-owned, hired or borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars) combined single limit. c.Unless waived by the State of Florida and proof of waiver is provided to the City, statutory Workers’ Compensation Insurance coverage in accordance with the laws of the State of Florida, and Employer’s Liability Insurance in the minimum amount of $500,000 (five hundred thousand dollars) each employee each accident, $500,000 (five hundred thousand dollars) each employee by disease, and $500,000 (five hundred thousand dollars) disease policy limit. Coverage should include Voluntary Compensation, Jones Act, and U.S. Longshoremen’s and Harbor Worker’s Act coverage where applicable. Coverage must be applicable to employees, contractors, subcontractors, and volunteers, if any. The above insurance limits may be achieved by a combination of primary and umbrella/excess liability policies. Other Insurance Provisions. a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of the insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the Vendor will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing all of the coverage set forth above and naming the City as an “Additional Insured” on the Commercial General Liability Insurance and Auto Liability policies. In addition when requested in writing from the City, Vendor will provide the City with certified copies of all applicable policies. The address where such certificates and certified policies shall be sent or delivered is as follows: City of Clearwater Attn: Purchasing Department, ITB #24-18 P.O. Box 4748 Clearwater, FL 33758-4748 b. Vendor shall provide thirty (30) days written notice of any cancellation, non-renewal, termination, material change or reduction in coverage. c.Vendor’s insurance as outlined above shall be primary and non-contributory coverage for Vendor’s negligence. d. Vendor reserves the right to appoint legal counsel to provide for the Vendor’s defense, for any and all claims that may arise related to Agreement, work performed under this Agreement, or to Vendor’s design, equipment, or service. Vendor agrees that the City shall not be liable to reimburse Vendor for any legal fees or costs as a result of Vendor providing its defense as contemplated herein. The stipulated limits of coverage above shall not be construed as a limitation of any potential liability to the City, and City’s failure to request evidence of this insurance shall not be construed as a waiver of Vendor’s (or any contractors’, subcontractors’, representatives’ or agents’) obligation to provide the insurance coverage specified. MILESTONES CUSTODIAL SERVICES 21 ITB #24-18 1.BEGINNING AND END DATE OF INITIAL TERM. August 1, 2018 through July 31, 2019. If the commencement of performance is delayed because the City does not execute the contract on the start date, the City may adjust the start date, end date and milestones to reflect the delayed execution. 2.EXTENSION. The City reserves the right to extend the term of this contract, provided however, that the City shall give written notice of its intentions to extend this contract no later than thirty (30) days prior to the expiration date of the contract. 3.RENEWAL. At the end of the initial term of this contract, the City may initiate renewal(s) as provided. The decision to renew a contract rests solely with the City. The City will give written notice of its intention to renew the contract no later than thirty (30) days prior to the expiration. Three (3), one (1) year renewals possible at the City’s option. 4.PRICES. All pricing shall be firm for the initial term of one (1) year; except where otherwise provided by the specifications, and include all transportation, insurance and warranty costs. The City shall not be invoiced at prices higher than those stated in any contract resulting from this bid. The Contractor certifies that the prices offered are no higher than the lowest price the Contractor charges other buyers for similar quantities under similar conditions. The Contractor further agrees that any reductions in the price of the goods or services covered by this bid and occurring after award will apply to the undelivered balance. The Contractor shall promptly notify the City of such price reductions. During the sixty (60) day period prior to each annual anniversary of the contract effective date, the Contractor may submit a written request that the City increase the prices and such adjustment will be considered and approval for such will not exceed the percentage change in the US Department of Labor Consumer Price Index (CPI-U) for All Urban Consumers, All Items, Tampa-St. Petersburg- Clearwater, Florida, issued July and January each year. http://www.bls.gov/ppi/home.htm The price adjustment rate will be determined by comparing the percentage difference between the CPI in effect for the base year six (6) month average (January through June) 2018; and each six (6) month average (January through June) thereafter. The percental difference between those (2) CPI issues will be the price adjustment rate, not to exceed 3% annually. No retroactive contract price adjustments will be allowed. The City shall review the request for adjustment and respond in writing; such response and approval shall not be unreasonably withheld. At the end of the initial term, pricing may be adjusted for amounts other than inflation based on mutual agreement of the parties after review of appropriate documentation. Renewal prices shall be firm for the one (1) year term and may be adjusted thereafter as outlined in the previous paragraph. No fuel surcharges will be accepted. BID SUBMISSION CUSTODIAL SERVICES 22 ITB #24-18 1.BID SUBMISSION. Submit one (1) signed original bid, two (2) copies, and one (1) electronic copy of the bid, in a sealed container. 2.BIDDER RESPONSE CHECKLIST. This checklist is provided for your convenience. It is not necessary to return a copy of this solicitation’s Instructions, Terms and Conditions, or Detailed Specifications with your bid response. Only submit the required forms and any other requested or descriptive literature. Original and proper number of copies with electronic format Bid container properly labeled Exhibit D - Bid Pricing Form W-9 Request for Taxpayer Identification Number form (http://www.irs.gov/pub/irs-pdf/fw9.pdf) Exceptions/Additional Materials/Addenda form Vendor Information form Offer Certification form Three (3) current and three (3) prior customer references BID PRICING CUSTODIAL SERVICES 23 ITB #24-18 Pursuant to the contract specifications enumerated and described in this solicitation, we agree to furnish Custodial Services to the City of Clearwater at the price(s) indicated in Exhibit D, BID PRICING FORM. PAYMENT TERMS Select one choice of payment terms: Net 30, City of Clearwater’s standard payment terms 2%15, Net 30 ____%10, Net 30 (identify discount not less than 3%) Procurement card (Bank of America Visa card): o Credit processing fees apply o Invoices under $2,500 paid by department Vendor: _________________________________________ Date: _______________________________ EXCEPTIONS/ADDITIONAL MATERIALS/ADDENDA CUSTODIAL SERVICES 24 ITB #24-18 Bidders shall indicate any and all exceptions taken to the provisions or specifications in this solicitation document. Exceptions that surface elsewhere and that do not also appear under this section shall be considered invalid and void and of no contractual significance. Exceptions (mark one): Note – Any material exceptions taken to the City’s Standard Terms and Conditions will render a Bid Non-responsive. No exceptions Exceptions taken (describe--attach additional pages if needed) Additional Materials submitted (mark one): No additional materials have been included with this bid Additional Materials attached (describe--attach additional pages if needed) Addenda Bidders are responsible for verifying receipt of any addenda issued by checking the City’s website at http://www.myclearwater.com/business/bid-information/ prior to the bid opening. Failure to acknowledge any addenda issued may result in a response being deemed non-responsive. Acknowledgement of Receipt of Addenda (initial for each addenda received, if applicable): Addenda Number Initial to acknowledge receipt Vendor Name ____ Date: ____ VENDOR INFORMATION CUSTODIAL SERVICES 25 ITB #24-18 Company Legal/Corporate Name: Doing Business As (if different than above): Address: City: State: Zip: - Phone: Fax: E-Mail Address: Website: DUNS # Remit to Address (if different than above):Order from Address (if different from above): Address: Address: City: State: Zip: City: State: Zip: Contact for Questions about this bid: Name: Fax: Phone: E-Mail Address: Day-to-Day Project Contact (if awarded): Name: Fax: Phone: E-Mail Address: Certified Small Business Certifying Agency: Certified Minority, Woman or Disadvantaged Business Enterprise Certifying Agency: OFFER CERTIFICATION CUSTODIAL SERVICES 26 ITB #24-18 By signing and submitting this Bid, the Vendor certifies that: a)It is under no legal prohibition on contracting with the City of Clearwater. b)It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as well as its attachments, and any referenced documents. c)It has no known, undisclosed conflicts of interest. d)The prices offered were independently developed without consultation or collusion with any of the other respondents or potential respondents or any other anti-competitive practices. e)No offer of gifts, payments or other consideration were made to any City employee, officer, elected official, or consultant who has or may have had a role in the procurement process for the services and or goods/materials covered by this contract. f)It understands the City of Clearwater may copy all parts of this response, including without limitation any documents and/or materials copyrighted by the respondent, for internal use in evaluating respondent’s offer, or in response to a public records request under Florida’s public records law (F.S. 119) or other applicable law, subpoena, or other judicial process; provided that Clearwater agrees not to change or delete any copyright or proprietary notices. g)Respondent hereby warrants to the City that the respondent and each of its subcontractors (“Subcontractors”) will comply with, and are contractually obligated to comply with, all Federal Immigration laws and regulations that relate to their employees. h)Respondent certifies that they are not in violation of section 6(j) of the Federal Export Administration Act and not debarred by any Federal or public agency. i)It will provide the materials or services specified in compliance with all Federal, State, and Local Statutes and Rules if awarded by the City. j)It is current in all obligations due to the City. k)It will accept such terms and conditions in a resulting contract if awarded by the City. l)The signatory is an officer or duly authorized agent of the respondent with full power and authority to submit binding offers for the goods or services as specified herein. ACCEPTED AND AGREED TO: Company Name: Signature: Printed Name: Title: Date: MAILING LABEL CUT ALONG THE LINE AND AFFIX TO THE FRONT OF YOUR BID CONTAINER CUSTODIAL SERVICES 27 ITB #24-18 --------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------ SEALED BID Submitted by: Company Name: Address: City, State, Zip: ITB #24-18, Custodial Services Due Date: June 8, 2018,at 10:00 A.M. City of Clearwater Attn: Purchasing PO Box 4748 Clearwater FL 33758-4748 --------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------ ---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------ SEALED BID Submitted by: Company Name: Address: City, State, Zip: ITB #24-18, Custodial Services Due Date: June 8, 2018,at 10:00 A.M. ---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------ City of Clearwater Attn: Purchasing 100 S Myrtle Ave 3rd Fl Clearwater FL 33756-5520 1.SCOPE OF WORK. The awarded companies shall provide scheduled janitorial services and carpet cleaning services per the specifications for locations with the variations and frequencies required while furnishing adequate and appropriate labor, materials, supplies, equipment, and supervision for the performance of the assigned work. Estimated annual requirements for each item is indicated on Pricing Pages. Upon award, a schedule for services shall be agreed to by the Vendor(s) and the City. The objective of this bid shall be the ability of the Vendor to provide services to ensure the facilities are uniformly clean, hygienic, orderly, and attractive, which will reflect favorably upon the City and the Vendor. It is the City’s expectation that the successful bidder(s) shall have sufficient staff to start work in June 2016. The City reserves the right to award the services under this contract to multiple vendors. The City has divided the work into two (2) Service Groups as follows: Group A: Janitorial Services; see Attachment A for service requirements for each facility. Group B: Carpet Cleaning Services, see Attachment B for service requirements for each facility. A.EXAMINATION OF SITES. Interested Bidders must attend the mandatory site visit scheduled for March 30, 2016. It is recommended that bidders also visit other proposed work sites to become familiar with local conditions which may in any manner affect the work to be performed, or affect the equipment, materials, and labor required. The Vendor shall carefully evaluate each site and the specifications, conditions, and requirements of this contract. No additional allowances shall be made because of lack of knowledge of any site conditions. B.STAFFING REQUIREMENTS. The Contractor shall maintain an adequate number of employees to satisfactorily fulfill all mandatory minimum man-hour obligations and properly complete all scheduled operations in a timely manner. Staffing levels shall also be such that the performance of additional non-daily cleaning activities will not reduce the number of employees available for maintaining the performance levels of daily cleaning activities. Verification of said performance requirements shall be by means of City-provided Daily Custodial Log Sheet. (Appropriate log sheets shall be filled out and signed by the employee and supervisor at the end of each work shift and shall be turned in at the designated location on a daily basis. A time card showing the total time on site daily (first person clocking in and the last person clocking out) shall also be provided on a weekly basis. Incompetent or disorderly contract employees shall be removed and replaced when requested by the City. Contractor’s employees shall not have friends, family members or other unauthorized persons present on City property while at work. For non-compliance, first offense will result in a written notice being issued to the Contractor, second offense will require the removal and replacement of the offending employee, and third offense will result in cancellation of the Contract. Contract personnel shall present a neat and clean appearance and are required to wear uniforms with the company’s and employee’s names clearly displayed. For non-compliance, first offense will result in a written notice being issued to the Contractor, second offense will require the removal and replacement of the offending employee, and third offense will result in cancellation of the Contract. One contractor employee at each facility shall effectively communicate orally and understand written documentation in English. The Contractor shall assign a Contract Administrator who shall be responsible for the performance of all work under the contract. This Contract Manager shall have authority to act for the Contractor on all matters relating to the daily operations of the contract and shall be readily accessible at all times. The contractor may also assign a specific contact person to assist in day-to-day communications. C.WORK SCHEDULE. 1.The Vendor will adhere to a work schedule coordinated with the City. Any schedule variation requested by either the City or the Vendor must be accepted by the other entity in writing. 2.The City intends for the work of this contract to impact the public as little as possible. The Vendor must provide the City with a written schedule (email is acceptable) of the tree services prior to the start of work to ensure that notification can be provided to any citizen who may be affected by services. D.BUILDING ACCESS.shall be furnished to all areas to be cleaned. Contractor shall be responsible for the following: a. Ensuring that all supplied keys and access cards are not lost, misplaced or used by unauthorized persons. b. Ensuring that no key provided is duplicated. c.Securing all City property during and after services are provided. d. Turning off lights after services are provided. e. Forbidding the use of City/Employee property including telephones, televisions, radios, computers and other office equipment. f.Insuring that the same protected electrical circuits for electronic equipment/computers are not used for powering cleaning equipment. g. Enforcing a “No Smoking” policy while contractor’s employees are on City property, inside and outside of buildings. h. Ensuring that the consumption of food and drinks are restricted to assigned locations. i.All contractor-furnished equipment (e.g., vacuum cleaners, polishers, etc.) shall be of proper type and shall be adequately sized/powered to effectively perform the intended function. E.CONTRACTOR SUPPLIED ITEMS:Consumable Products provided by the Contractor are to include the following: 1. Toilet tissue (two ply, facial quality) 2. Paper towels (single-fold, multi-fold or roll - as appropriate) Roll towel dispensers MUST be filled with Ecosoft Roll Towel #214, available thru Sani-Chem Cleaning Supplies, 1950 Calumet St. Clearwater. 3. Sanitary napkins and tampons for dispensers (money to be collected and kept by contractor) 4. Liquid (lotion) hand soap / Hand Sanitizer (Purell replacement cartridges for Purell dispensers) 5. Trash receptacle liners 6. Air deodorizer refills 7. Urinal screens with enzyme type urinal block deodorizer 8.Toilet seat covers for existing dispensers. Material Data Sheet The contractor shall provide copies of Material Safety Data Sheets (MSDS) for all chemicals used in performing work. All containers need Hazmat labels affixed to them before delivery to the facilities. JANITORAL SERVICES REQUIREMENTS DAILY TASKS (The following tasks are to be performed every day that services are provided) 1. ROOM CLEANING - (INCLUDING OFFICES & BREAK ROOMS) a. Sweep and damp mop all hard surface floors, resilient and tile floors b. Vacuum carpets and rugs c. Spot clean carpets, rugs and fabric on upholstered chairs and modular partitions. d. Dust desks, office furniture, filing cabinets, storage cabinets, all horizontal surfaces. Do not move papers. Dust around office machines e. Empty trash receptacles and replace bags f.Wash all interior glass surfaces of doors and adjacent glass panels g. Spot clean walls, doors, door handles and door frames h. Clean all windows to office height and glass surfaces of doors and adjacent glass panels - without streaks i.Damp mop break room floors j.Clean sinks with non-abrasive, non-acidic, cleaner/disinfectant, wet wipe and polish faucets; k. Refill-to-full all hand soap and paper towel dispensers l.Clean and polish mirrors m. Clean the interior and exterior of microwave ovens in all break areas n. Refill all hand soap and paper dispensers (provide sufficient supplies to last throughout the following day. Multiple dispensers also) 2. LOBBIES, CORRIDORS, & ENTRANCES a. Sweep and damp mop all hard surface floors, resilient and tile floors, including elevator floors b. Vacuum and spot clean carpets, mats and rugs c. Clean and dust all elevator doors, walls, floors and tracks d. Empty trash receptacles and replace bags e. Dust furniture, display cases, all horizontal surfaces and light fixtures f.Damp wipe all counters, tables and desks g. Vacuum, sweep, dust mop or vacuum stairwells h. Clean all windows, to office height, and glass surfaces of doors and adjacent glass panels - without streaks i.Clean and polish water fountains. j.Remove cobwebs wherever found k. Spot clean walls, doors, door handles and door frames l.Clean all windows and glass surfaces of doors and adjacent glass panels - without streaks m. Building entrances - Empty all trash cans and ash trays. Pick up debris and render area broom clean. 3. RESTROOM / SHOWER ROOM CLEANING a. Clean walls, doors, door handles and door frames with water and disinfectant cleaner b. Sweep clean all floors and damp mop with water and disinfectant cleaner c. Clean all toilets, urinals and flush valves with a non-abrasive, non-acidic disinfectant cleaner d. Clean all toilet seats and shower seats with a non-abrasive, non-acidic disinfectant cleaner e. Clean sinks, faucets and vanity tops with non-abrasive, non-acidic, cleaner/disinfectant; polish faucets f.Clean partition walls, moldings, ledges and all other horizontal surfaces g. Empty trash receptacles, sanitary napkin receptacles, thoroughly clean, disinfect and replace bags h. Wet wipe and polish bright metal i.Clean and polish mirrors j.Refill-to-full all hand soap, toilet paper and paper towel dispensers (provide sufficient supplies to last throughout the following day. Multiple dispensers also) 4. All Trash / Garbage / Waste shall be bagged, removed from the facility and placed into closed trash dumpsters. Add info about how trash is handled. Additional Notes Cleaning service at Fire 45 shall include the empting of all recycle baskets into our recycle bin outside. Additionally, all paper products used at Fire 45 will be supplied by the Clearwater Fire Dept. WEEKLY TASKS (The following tasks are to be performed every week that services are provided) 1. ROOM CLEANING a. Sweep, damp mop all hard surface floors. b. Damp clean telephones with disinfectant cleaner c. Clean and polish water fountains d. Vacuum ALL carpeting and edge between carpet and baseboards e. Dust all window blinds f.Damp wipe all window frames and sills g. Dust transoms, clocks, moldings around ceilings, tops of partitions and picture frames and ceiling fan blades 2. LOBBIES, CORRIDORS, ENTRANCES & STAIRWELLS a. Dust walls and horizontal surfaces b. Clean and polish water fountains c. Dust all window blinds d. Damp wipe all window frames and sills e. Dust transoms, clocks, moldings, around ceilings, tops of partitions and picture frames f.Clean all door handles, push plates and kick plates 3. RESTROOM CLEANING a. Clean all ceramic tile floors and walls to a shiny, spot free appearance b. Clean baseboards and baseboard grout as needed c. Damp wipe window frames and sills d. Remove stains from porcelain fixtures e. Thoroughly clean and polish all bright metal f.Damp wipe exterior of partitions MONTHLY / QUARTERLY TASKS (The following tasks are to be performed every month/quarter that services are provided) 1. ROOM CLEANING a. Dust off all bookshelves, top to bottom -Monthly b. Vacuum all upholstered furniture -Monthly c. Extraction clean all fabric backed furniture and partitions – Quarterly d. Clean light fixture lenses and HVAC grilles- Monthly e. Clean and buff all VCT / resilient floors –Monthly f.Strip and refinish all VCT / resilient floors – Quarterly g. Thoroughly clean window blinds -Quarterly h.Clean all interior glass window surfaces (up to office height) – Quarterly 2. LOBBIES, CORRIDORS, ENTRANCES & STAIRWELLS a. Extraction clean fabric backed furniture and partitions -Quarterly b. Clean light fixture lenses and HVAC grilles - Monthly c. Scrub ceramic tile floors and grout -Monthly d. Clean and buff all VCT / resilient floors -Monthly e. Strip and refinish all VCT / resilient floors – Quarterly f.Thoroughly clean window blinds -Quarterly g. Clean all interior glass window surfaces (up to office height) – Quarterly 3.RESTROOM CLEANING a. Scrub ceramic tile floors and grout -Monthly b. Clean light fixture lenses and HVAC grilles - Monthly 4. *QUARTERLY CLEANING SCHEDULE – *(shall be pre-scheduled with the City Building & Maintenance Div. and completed by the end of the month, in the following months): a. December, b. March, c. June, d. September, 5.MONTHLY CLEANING SCHEDULE: QUARTERLY FLOOR SERVICE / SCOPE OF WORK Annual/ quarterly floor care of all VCT flooring in large crew assembly room to be performed 1.) First quarter service - chemical strip/scrub/wax* (min. 5 coats) & buff 2.) Second quarter - scrub clean and power buff 3.) Third quarter service - chemical strip/scrub/wax* (min. 5 coats) & buff 4.) Fourth quarter - scrub clean and power buff 5.) Wipe clean all base boards each quarter SPECIFIED PRODUCTS 1.) *Floor Wax shall be ―ZEP‖High Traffic Floor Finish or Owner-approved equivalent. Work Time Designations ****ADD TO MATCH UP TO BID PAGES…format like below - kf Unless designated otherwise, the following time schedules are applicable: (Note: Normal workweek will be Monday-Friday) 1.One (1) time daily - daily work to be performed each day at Contractor's discretion. 2.Once per week (weekly) - work to be performed once per week at Contractor's discretion, a minimum of four (4) days apart. 3.Twice per week - work to be performed twice per week at Contractor's discretion, a minimum of two (2) days apart. 4.Three (3) times per week - work to be performed on Monday, Wednesday and Friday. 5.Once per month (monthly) - work to be performed once per month, a minimum of three (3) weeks apart. 6.Twice per month - work to be performed twice per month, a minimum of two (2) weeks apart. 7.Once per Contract year - yearly work is to be performed once per Contract year, within the first sixty (60) days of each twelve (12) month period. 9.Twice per Contract year - work is to be performed twice per Contract year, the first work is to be performed within the first sixty (60) days and approximately six (6) months thereafter of each twelve (12) month period. 10.Four (4) times per Contract year (quarterly) - work is to be performed at approximately ninety (90) day intervals, the first work to be performed within the first thirty (30) days of each Contract year. 11.As needed - determined by County General Maintenance Manager. Special Jobs: The Contractor shall notify occupants of the Facilities seventy-two (72) hours prior to ANY major cleaning activity such as carpet shampooing or floor stripping and finishing. The method of notification shall be by posted, typewritten notices placed in prominent locations. Affixing the notices to walls, doors etc., must not damage the surface finishes. The notice must describe the activity, time and date, anticipated tenant disruptions, and a phone number that can be called if there are any questions. The notices must be removed promptly after the cleaning activity. ACCEPTANCE AND INSPECTION 5. The Contractor must respond to a call for corrective services within two (2) hours. 6. The penalty for non-performance or unacceptable work shall be 110% of the charges for the affected room(s) based on square footage. 1. The Contractor’s supervisor(s) shall meet with a City representative on site, upon representative’s request to verify Acceptable Level of Performance. . After acceptance by the City, this level of performance shall be maintained throughout the contract period. 2. . Quality of service and adherence to man-power requirements shall be continuously monitored by the Building & Maintenance Superintendent and his representative A. SPECIAL CONDITIONS: 1. Before work can be started, the contractor is required to submit a *personal data form for every employee who will be associated with this contract. These forms will include the employee’s name, current and past address and social security account number. This information will be used to perform background checks by the Clearwater Police Dept. *(The City will provide blank personal data forms 2. All Bidders must submit proof of applicable licenses, with their bid submittal, and when requested thereafter. 3. The Vendors may be requested to provide a list of equipment to be used in the performance of the contract. Such equipment must be available for inspection by the City designee, prior to award of the contract or as requested during the contract term. 4. The Vendors may be required to provide a list (name and position) of employees it has assigned to provide the services on this contract to the City. 5. The Vendor will assist the City in reporting vandalism, graffiti, damage or public and private property in need of repair/refurbishing. For example, traffic or directory signs, structures, site furnishings, monuments, fences, lighting, utilities and paving. 6. The Vendor will be responsive to special conditions or unexpected problems that may occur during the course of the contract. The City expects the full cooperation and prompt response by the Vendor. 7. The City may request additional or less services based on variances in user traffic, building renovation work, weather conditions and other uncontrollable and unpredictable factors will determine the actual frequency requirements necessary to maintain City facilities. 4.VENDOR QUALIFICATIONS. Vendor shall have the capability to perform and complete the services in all respects in accordance with the solicitation documents. 1. The Vendor shall have been in business for a minimum of five (5) years in performing palm tree pruning and maintenance services under the direction of an ISA certified Arborist. 2. Vendor shall provide a minimum of three (3) references from municipalities for which similar projects have been completed (See page 29, Vendor Information - References). 3.The Vendor shall have all necessary licenses and permits (City,County,and State)as required for the work under this contract;and shall comply with all laws,ordinances, regulations,etc.,applicable to work contemplated herein. The Vendor shall maintain a local office to provide access to a company representative with authority to discuss matters pertaining to this contract with the City representative, open during normal working hours ADDITIONAL PURCHASES: The City reserves the right to purchase additional services for other City Departments on an “as needed” basis for the contract term. The Vendor shall assess the scope of service for the additional work, determine square footage of the work and provide a written estimate to the City for the project. There shall be no charge for job site inspections, assessments and/or written estimates. Vendor shall submit a square footage price for additional purchases with bid pricing. 2.MINIMUM QUALIFICATIONS. Interested bidders must have a minimum of five (5) years experience providing similar services within a public or institutional setting. Staffing levels are a critical component for a vendor to be successful and confirmation of employee numbers may be requested. . ITB #24-18, CUSTODIAL SERVICES EXHIBIT A - FACILITY SITE VISIT SCHEDULE Facility Name Address Date Time Duration of Inspection Commute to Next Facility 00 General Service Bldg 1900 Grand Avenue 5/15/2018 8:15am 45 min 30 min 01 Beach Marina Offices 25 Causeway Blvd 5/15/2018 9:30am 20 min 10 min 02 Sand Key Restroom Bldg 100 Gulf Blvd 5/15/2018 10:00am 10 min 5 min 03 Beach Rec Center Library 69 Bay Esplanade 5/15/2018 10:15am 15 min 15 min 04 location deleted 05 Employee Health Center 401 Corbett St 5/15/2018 10:45am 15 min 15 min 06 City Hall 112 S Osceola 5/15/2018 11:15am 25 min 5 min 07 Main Library 100 N Osceola 5/15/2018 11:45am 15 min 08 MSB 100 S Myrtle 5/15/2018 1:30pm 25 min 5 min 09 MSB Garage 644 Pierce 5/15/2018 2:00pm 5 min 10 min 10 Gas Complex (4 locs)400 N Myrtle 5/15/2018 2:15pm 25 min 5 min 11 PBI West 507 Vine 5/15/2018 2:45pm 25 min 5 min 12 PBI East 509 Pennsylvania 5/15/2018 3:15pm 20 min 13 Ross Norton Rec & Pool Bldg 1426 S Greenwood 5/16/2018 8:00am 25 min 5 min 14 Fire #45 (1st & 3rd Floors)1140 Court St 5/16/2018 8:30am 25 min 5 min 15 N Greenwood Rec Center 900 N MLK Jr Ave 5/16/2018 9:00am 20 min 10 min 16 N Greenwood Library 905 N MLK Jr Ave 5/16/2018 9:30am 20 min 10 min 17 Armory 706 N Missouri 5/16/2018 10:00am 20 min 10 min 18 Jack Russell Stadium (3 locs)801 Phillies Dr 5/16/2018 10:30am 20 min 10 min 19 WPC Marshall Control 1605 Harbor Dr 5/16/2018 11:00am 20 min 10 min 20 WPC Marshall Break Bldg 1605 Harbor Dr 5/16/2018 11:30am 20 min 10 min 21 WPC Marshall Lab 1605 Harbor Dr 5/16/2018 12:00pm 20 min 22 Sid Lickton 714 N Saturn 5/16/2018 1:30pm 20 min 10 min 23 Fire #48 (3 locs)1700 Belcher 5/16/2018 2:00pm 20 min 10 min 24 Public Utilities Complex 3 locs)1605 N Arcturus 5/16/2018 2:30pm 35 min 10 min 25 Solid Waste Complex 1701 N Hercules 5/16/2018 3:15pm 25 min 5 min 26 Long Center/ UPARC 1501 N Belcher 5/16/2018 3:45pm 30 min 27 Joe Dimaggio (3 locs)2450 Drew St 5/17/2018 8:00am 20 min 10 min 28 Moccasin Lake Complex 2750 Park Trail Ln 5/17/2018 8:30am 25 min 10 min 29 Eddie C Moore 8 & 9 2780 Drew St 5/17/2018 9:00am 20 min 10 min 30 Eddie C Moore 5-7 3050 Drew St 5/17/2018 9:30am 20 min 10 min 31 Eddie C Moore 1-4 200 N McMullen 5/17/2018 10:00am 20 min 10 min 32 East WPC Control Bldg.3141 Gulf to Bay 5/17/2018 10:30am 20 min 10 min 33 Gas/Old Countryside Library 2741 SR 580 5/17/2018 11:00am 20 min 34 Countryside Library 2640 Sabal Springs 5/17/2018 11:30am 20 min 10 min 35 Countryside Rec Center 2640 Sabal Springs 5/17/2018 12:00pm 20 min 10 min 36 Countryside Sportsplex 2640 Sabal Springs 5/17/2018 12:30pm 20 min 10 min 37 WPC NE Control 3290 SR 580 5/17/2018 1:00pm 25 min LUNCH 11:30PM- 12:30PM LUNCH 12:30PM- 1:30PM 5/15/2018 5/16/2018 LUNCH 12:30PM- 1:30PM 5/17/2018 ITB #24-18, CUSTODIAL SERVICES EXHIBIT D - CUSTODIAL SERVICES BID PRICING FORM ANNUAL SERVICES AS-NEEDED SERVICES Address Number of Restrooms Facility Sq. Footage Services Cost Per Month (A) Annual Cost Monthly Svcs (A) x 12 Services Cost per Quarter (B) Annual Cost Quarterly Svcs (B) x 4 Annual Cost (one time/year) Services Estimated Cost (to be confirmed for each job request) 00 General Service Bldg 1900 Grand Avenue 6 14,500 01 Beach Marina Offices 25 Causeway Blvd 8 21,832 02 Sand Key Restroom Bldg 100 Gulf Blvd 2 625 03 Beach Rec Center Library 69 Bay Esplanade 3 2,000 05 Employee Health Center 401 Corbett St 2 2,775 06 City Hall 112 S Osceola 10 30,107 07 Main Library 100 N Osceola 9 98,550 08 MSB 100 S Myrtle 6 83,035 09 MSB Garage 644 Pierce 0 128,440 10 Gas Complex (4 locs)400 N Myrtle 13 39,236 11 PBI West 507 Vine 2 11,952 12 PBI East 509 Pennsylvania 2 17,064 Facility Name FACILITY DETAILS BIDDER: indicate how as-needed services are estimated DAILY/WEEKLY/MONTHLY ROUTINE SERVICES QUARTERLY ROUTINE SERVICES ITB #24-18, CUSTODIAL SERVICES EXHIBIT D - CUSTODIAL SERVICES BID PRICING FORM ANNUAL SERVICES AS-NEEDED SERVICES Address Number of Restrooms Facility Sq. Footage Services Cost Per Month (A) Annual Cost Monthly Svcs (A) x 12 Services Cost per Quarter (B) Annual Cost Quarterly Svcs (B) x 4 Annual Cost (one time/year) Services Estimated Cost (to be confirmed for each job request) 13 Ross Norton Rec & Pool Bldg 1426 S Greenwood 4 3,264 14 Fire #45 (1st & 3rd Floors)1140 Court St 4 32,839 15 N Greenwood Rec Center 900 N MLK Jr Ave 2 36,760 16 N Greenwood Library 905 N MLK Jr Ave 3 8,250 17 Armory 706 N Missouri 3 17,308 19 WPC Marshall Control 1605 Harbor Dr 3 14,020 20 WPC Marshall Break Bldg 1605 Harbor Dr 2 8,249 21 WPC Marshall Lab 1605 Harbor Dr 2 incl. above 22 Sid Lickton 714 N Saturn 2 10,463 Facility Name FACILITY DETAILS Offices Third Base Restrooms 18 Jack Russell Stadium, 801 Phillies Dr, 10 Restrooms, 24,146 sq ft (3 locs) First Base Restrooms DAILY/WEEKLY/MONTHLY ROUTINE SERVICES QUARTERLY ROUTINE SERVICES BIDDER: indicate how as-needed services are estimated ITB #24-18, CUSTODIAL SERVICES EXHIBIT D - CUSTODIAL SERVICES BID PRICING FORM ANNUAL SERVICES AS-NEEDED SERVICES Address Number of Restrooms Facility Sq. Footage Services Cost Per Month (A) Annual Cost Monthly Svcs (A) x 12 Services Cost per Quarter (B) Annual Cost Quarterly Svcs (B) x 4 Annual Cost (one time/year) Services Estimated Cost (to be confirmed for each job request) 23 Fire #48 (3 locs)1700 Belcher 10 35,624 24 Public Utilities Complex (3 locs)1650 N Arcturus 16 82,791 25 Solid Waste Complex 1701 N Hercules 4 9,000 26 Long Center/ UPARC 1501 N Belcher 6 84,681 28 Moccasin Lake Complex 2750 Park Trail Ln 8 2,592 29 Eddie C Moore 8 Pressbox 2780 Drew St 2 1,936 30 Eddie C Moore 5-7 3050 Drew St 3 2,500 31 Eddie C Moore 1-4 200 N McMullen 2 4,148 32 East WPC Control Bldg.3141 Gulf to Bay 2 5,670 33 Gas/Old Countryside Library 2741 SR 580 4 16,000 Facility Name FACILITY DETAILS 27 Joe Dimaggio, 2450 Drew St, 2 restrooms, 6,151 sq ft (2 locations) Press Box (2 task sheets) Concessions DAILY/WEEKLY/MONTHLY ROUTINE SERVICES QUARTERLY ROUTINE SERVICES BIDDER: indicate how as-needed services are estimated TO BE ADDED TO CONTRACT WHEN CONSTRUCTION IS COMPLETE ITB #24-18, CUSTODIAL SERVICES EXHIBIT D - CUSTODIAL SERVICES BID PRICING FORM ANNUAL SERVICES AS-NEEDED SERVICES Address Number of Restrooms Facility Sq. Footage Services Cost Per Month (A) Annual Cost Monthly Svcs (A) x 12 Services Cost per Quarter (B) Annual Cost Quarterly Svcs (B)x 4 Annual Cost (one time/year) Services Estimated Cost (to be confirmed for each job request) 34 Countryside Library 2640 Sabal Springs 2 22,404 35 Countryside Rec Center 2640 Sabal Springs 4 25,140 36 Countryside Sportsplex 2640 Sabal Springs 2 1,222 37 WPC NE Control 3290 SR 580 4 13,176 Straight Time 7 days 8:00 a.m. to Midnight $ Overtime 7 days Midnight to 8:00 a.m.$ Facility Name FACILITY DETAILS HOURLY RATES BIDDER: indicate how as-needed services are estimated DAILY/WEEKLY/MONTHLY ROUTINE SERVICES QUARTERLY ROUTINE SERVICES Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4749 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 7.17 SUBJECT/RECOMMENDATION: Appoint Kristin Langley, Michelle Thomann-Ramirez and Jason Hood to the Parks and Recreation Board with terms to expire May 31, 2022. (consent) SUMMARY: APPOINTMENT WORKSHEET BOARD: Parks and Recreation Board TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not Required RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: None MEMBERS: 7 CHAIRPERSON: Mark Antonio Rodriguez MEETING DATES: Quarterly (4th Tues.) - Jan., April, July, Oct. PLACE: Council Chambers - 6:30 p.m. APPTS. NEEDED: 3 THE FOLLOWING ADVISORY BOARD MEMBERS HAD TERMS WHICH EXPIRED AND NOW REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW APPOINTEE: 1. Emilio Gonzalez - 1620 Keystone Ct., 33756 - Teacher/Coach P.C. Schools Original Appointment: 5/15/14 (was serving 1st term which expired 5/31/18) Interest in reappointment: No 2. Kristin Langley - 1101 Maximo Ave., 33759 - Consultant Original Appointment: 4/21/16 (was filling unexpired term which expired 5/31/18) Interest in reappointment: Yes (1 absence in the last year) 3. Michelle Thomann-Ramirez - 10 S. Keystone Dr., 33755 - Art Educator/Artist Page 1 City of Clearwater Printed on 7/19/2018 File Number: ID#18-4749 Original Appointment: 4/6/17 (was filling unexpired term which expired 5/31/18) Interest in reappointment: Yes (0 absences in the last year) THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE VACANCIES: 1. Jason Hood - 2064 Dunston Cove Rd., 33755 - Owner, Advantage Yours 2. Meg Taylor - 1423 Pinebrook Dr., 33755 - Sales Adm. Manager Zip codes of current members on board: 1 at 33764 2 at 33765 1 at 33767 Page 2 City of Clearwater Printed on 7/19/2018 CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Clearwater resident) Please type or print clearly. Name: Kristin Langley Home Address: 1101 Maximo Avenue Office Address: 1101 Maximo Avenue Zip 33759 Zip 33759 Telephone: 727-712-3034 Telephone: 727-712-3034 Cell Phone: 727421-2380 Email Address: klangley1101@gmaiLcom How long a resident of Clearwater? 16 years Consultant Employer: mployer: self employed Field of Education: Other Work Experience: Degrees in business administration, liberal Project manager, contract writer, and arts, risk & insurance, CPCU, and PMP risk manager If retired, former occupation: Community Activities: Del Oro Groves Neighborhood Association board; clean up Del Oro Park Other Interests: reading, walking, biking, environment and nature Board Service (current and past): Board Preference: Parks & Recreation Additional Comments: My grandparents lived in Clearwater in the 1950s. I loved visiting and was glad to return to live here as an adult. Signature: Date: See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. 0. Box 4748, Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of one of the followincl: Current voter registration within city limits RECEIVED Valid current Florida Drivers' License issued to an address within city limits Declaration of Domicile filed with the city clerk affirming residency within city limitsR 3 1 2016 OFFICIAL RECORDS ANDLEGISLATIVESIMSDEPT BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? Working within the budget, the board is a liaison to the community, keeps current on projects and activities, and works to maintain the best parks and recreational facilities in the state. 2. Have you ever observed a board meeting either in person or on the City's TV station C-View? yes, on TV - council meetings, municipal code enforcement, and environmental board 3. What background and/or qualifications do you have that you feel would qualify you to serve on this Board? I have provided consulting services and project management to companies and governmental organizations for several decades. As a consultant, I have to dive in, learn, listen, and then help and guide. 4. Why do you want to serve on this Board? Our parks and recreational facilities are as important to Clearwater as our beaches. I love that I can walk in the parks and see so much wildlife, children playing in the playgrounds and others in the tennis courts and fields. The REC centers are first rate. I want to be part of the group of people who keep them the place where I and so many others look forward to playing and spending free time. Name: Kristin Langley Board Name: Parks and Recreation CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS must be Clearwater resident) Name: Michelle Thomann - Ramirez Home Address: Office Address: 10 S. Keystone Dr Zip 33755 Zip 33755 Telephone: Telephone: Cell Phone: 727 -507 -1207 E -mail Address: michelletramirez@gmail.com How long a resident of Clearwater? 1.5 yrs Occupation: Art Educator /Artist Field of Education: BFA M.ED Employer: Self Other Work Experience: Public schools as teacher, substitute and after school programs with at risk youth, adults with disabilities. Fineart instructor for private programs. If retired, former occupation: Community Activities: Sugar sands volunteer, Second chance for strays volunteer 101 graduate. Other Interests: arts and healing, community building through the arts, woman and girls at issues Board Service (current and past): Board Preference: Nuisance abatement Parks and Recreation Community development Additional Comments: Signature /i, € > 1i Date: 7/11/15 See attached list for boards that require financial disclosure at time of appointment. Please return this application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748, Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue. Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of one of the following: Current voter registration within city limits Valid current Florida Drivers' License issued to an address within city limits Declaration of Domicile filed with the city clerk affirming residency within city limits Jut. 13 .10/5 BOARD QUESTIONNAIRE 1. What is your understanding of the board's duties and responsibilities? The board is set up to help with maintaining the parks and recreational facilities within the guidelines of the state, city and in the communities' best interest while helping to create an environment that is both managed correctly and advised to control budget, thoughts of what's needed and brainstorming. 2. Have you ever observed a board meeting either in person or on C -View, the City's TV station? Yes, in the past 3. What background and /or qualifications do you have that you feel would qualify you to serve on this Board? I have a Master's in education and Bachelor's in art. I live and partake in my local parks and I think they are one of our greatest assets in preserving natural habitats. I believe that I listen well and will look to increase an educational and involved community. I have used nature as a spring board for artistic projects and know that as an artist the recreational facilities offer more than what many people realize. I also believe it is my responsibility as a citizen to protect nature and to be informed and involved with what happens around me. 4. Why do you want to serve on this Board? I want to increase my involvement within my community and have a stronger understanding of what is needed. To perhaps help with projects and ideas to help maintain and increase community participation and I love nature, and wildlife. Name: Michelle Thomann - Ramirez Board Name: Michelle Ramirez RECEIVED JAN 0 5 2016 OFFICIAL RECORDS AND LEGISLATIVE SRVCS DEPT Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4753 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 7.18 SUBJECT/RECOMMENDATION: Reappoint Peggy Cutkomp to the Neighborhood and Affordable Housing Advisory Board, as the real estate professional in connection with affordable housing, with a term to expire June 30, 2022. (consent) SUMMARY: APPOINTMENT WORKSHEET BOARD: Neighborhood and Affordable Housing Advisory Board (NAHAB) TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not Required RESIDENCY REQUIREMENT: N/A (See Special Qualifications) MEMBERS: 7 CHAIRPERSON: Carmen Santiago MEETING DATE: 2nd Tues. most months PLACE: Chambers APPTS. NEEDED: 1 STAFF LIAISON: Chuck Lane SPECIAL QUALIFICATIONS: Board to have 1 member in each: Real Estate Professional in Connection with Affordable Housing; Clearwater Resident; Residential Home Building Industry; Advocate for Low Income Housing; Not-For-Profit Provider of Affordable Housing; Banking/Mortgage Industry; Employer’s Representative. THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH WILL BE EXPIRING AND NOW REQUIRES REAPPOINTMENT FOR A NEW TERM. SHE WISHES TO SERVE ANOTHER TERM. (AT THIS TIME THERE ARE NO OTHER QUALIFIED NOMINEES ON FILE) 1. Peggy Cutkomp - 1955 McKinley St., 33765 - Retired R.E. Agent Original Appointment: 6/18/98 (--1 Absence in the last year) Interest in reappointment: Yes - (currently serving 4th term until 6/30/18) Page 1 City of Clearwater Printed on 7/19/2018 File Number: ID#18-4753 (Real Estate professional in connection with affordable housing) Zip codes of current members: 1 - 33703 1 - 33711 3 - 33756 1 - 33765 1 - 34222 Current Special Qualifications: 1 citizen actively engaged in the banking or mortgage Industry in connection with affordable housing 1 citizen actively engaged in the residential home building industry in connection with affordable housing 1 citizen who resides within the City of Clearwater 1 citizen actively engaged as a real estate professional in connection with affordable housing 1 citizen actively engaged as an advocate for low-income persons in connection with affordable housing 1 citizen actively engaged as a not-for-profit provider of affordable housing 1 citizen who represents employers within the City of Clearwater Page 2 City of Clearwater Printed on 7/19/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4835 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 7.19 SUBJECT/RECOMMENDATION: Designate Mayor George N. Cretekos to serve as the City’s official voting delegate at the Florida League of Cities’ Annual Conference, August 16-18, 2018. (consent) SUMMARY: The Florida League of Cities’ Annual Conference will be held at The Diplomat in Hollywood, Florida on August 16-18. The League is asking each municipality to designate one official to be the voting delegate at the Annual Business Session on Saturday, August 18 at 9:00 a.m. Election of League leadership and adoption of resolutions are undertaken at the business meeting. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 7/19/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4746 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Legal Department Agenda Number: 7.20 SUBJECT/RECOMMENDATION: Request for authority to settle the case of City of Clearwater v. B.R.W. Contracting, Inc., Case No. 13- 7292-CI. (consent) SUMMARY: In 2010, the City was using B.R.W. Contracting, Inc. as a general contractor to install a gravity sewer line in the Overlea/Stevenson Creek neighborhood. During construction, B.R.W. was cleaning out the new line and caused waste water to back up into several houses and apartments. Because of B.R.W.’s failure to address the problem, the City was forced to hire a remediation company to clean up the residences and repair the damage and/or replace the damaged property. The City brought suit against B.R.W. Contracting, Inc. seeking reimbursement for the cost of the repairs and/or replacement of the damaged property. Authority is being sought to settle this case for $125,000.00, in exchange for which the City will deliver a full release to B.R.W., Contracting, Inc., and the pending civil action will be dismissed with prejudice. APPROPRIATION CODE AND AMOUNT: 0-590-07590-545900-519-000-000 Page 1 City of Clearwater Printed on 7/19/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4815 Agenda Date: 7/19/2018 Status: Consent AgendaVersion: 1 File Type: Action ItemIn Control: Legal Department Agenda Number: 7.21 SUBJECT/RECOMMENDATION: Approve a five-year contingency fee Legal Services Agreement with the law firm of Weidner Law, P.A., of St. Petersburg, FL, for representation in municipal lien foreclosure matters and authorize the appropriate officials to execute same. (consent) SUMMARY: Weidner Law, P.A. is a law firm that specializes in representation of municipal lien foreclosure lawsuits. The firm has successfully represented the City of St. Petersburg and Hillsborough County in many such cases. This is the first Legal Services Agreement entered into between the City and Weidner Law, P.A.. The current city policy is to have agreements last no longer than five years when possible. Any lawsuits assigned to the firm will be brought individually to council for approval. The agreement contains a contingency fee, and Weidner Law, P.A. agrees to bear all initial costs of litigation to be paid upon completion of the suit. Legal Services are exempt from bidding requirements under Section 2.564(1)(h) of the Clearwater Code of Ordinance. APPROPRIATION CODE AND AMOUNT: Funds are available in cost code 0109600-530100 (Professional Services) to fund this contract for this fiscal year and will be budgeted in this cost code for each subsequent contract year. Page 1 City of Clearwater Printed on 7/19/2018 CITY OF CLEARWATER LIEN FORECLOSURE ATORNEY RETAINER AGREEMENT The Clearwater City Council has approved Matthew D. Weidner, Esq. and his firm, Matthew D. Weidner, PA, (hereinafter collectively called “Weidner” or “Attorney”) as a Special Counsel under the supervision of the City Attorney for the limited purposes set forth herein and no other purpose for a five year period. All communication with the Cityby the Attorney related to the matters herein shall be through the City Attorney, designated Assistant City Attorney, or with any employee designated by the City Attorney. In consideration of the legal services to be rendered by Attorney for any claims that his Client, the City of Clearwater, (hereinafter called the “Client” or “City”) may have related to the collection of code enforcement, utility, or any other kind of liens (hereinafter these may also be referred to collectively as “cases”) which will be assigned to Attorney in writing by the City Attorney, the parties agree to the following terms: 1.The City Attorney or her designee will assign cases to Weidner which are suggested as appropriate for foreclosure and collection of amounts owed to the City. Weidner will carefully review each case for appropriateness and may accept or reject any case for further pursuit for any reason or no reason whatsoever. Likewise, theCity Attorney may rescind the assignment of any caseat any time at which time Weidnershall deliver a copy of the complete file to the City Attorney and take no further action in representing the Client related to that case(costs, expenses, and fees shall be handled as later set forth in this Agreement). 2.As and for his compensation for such lien collection work, Weidner will receive: 25% of any net recovery by the City if a compromise or settlement is reached without filing of suit; 33 1/3% of any net recovery after suit is filed and until such time as an Answer is filed or Summary Judgment is entered; 40 % of any net recovery after an answer is filed and the matter is not disposed of by Summary Judgment; or Any fees awarded by the court or agreed to by opposing parties, whichever is greater. The contingency compensation is subject to the following additional limitations: Weidner shall recover not more than 40% of any net recovery by the City of any amount less than $250,000.00; Weidner shall recover not more than 33 1/3% of any net recovery by the City of any amount greater than $250,000.00 but less than $500,000.00; and Weidner shall recover not more than 25% of any net recovery by the City of any amount greater than $500,000.00. For purposes of this agreement, the term “net recovery” is defined as the amount of money realized by the sale of the foreclosed property less any court costs and expenses advanced by Weidner as agreed in Paragraph 4 of this agreement. 3.Weidner will make a demand for payment of attorney's fees and costs in all cases in which they may be awarded. Attorney shall be entitled to any such fees awarded by the court or agreed to by opposing parties for each case assigned to Attorneyto the extent that those fees are greater than the contingency fee described in Paragraph 2. In the event the contingency fee is greater than the attorney’s fees awarded by the court or agreed to by opposing parties, Attorney shall only be entitled to collect the contingency fee, with the contingency offset by the attorney fee award. In any case in which a foreclosure action is filed by Attorney and the City obtains title to the property, but court- awarded or settlement fees are not available, Attorney shall be entitled to recover those attorney's fees awarded by the court in addition to actual costs as awarded by the court. It is agreed that Attorney may record a lien against any property subject to foreclosure to secure payment for such fees, and that the amount of the lien shall be a contingency award based on the amount of the final judgment or a property appraisal, whichever is less, subject to the contingency award limits agreed to in Paragraph 2. 4.Weidner will advance all costs and expenses which are related to litigation including filing fees, title search, service of process and other costs or expenses which are necessary in pursuit of the case. In the case of a foreclosure final judgment, the Attorney will provide details of all costs and expenses incurred to the court and seek to have all costs and expenses incorporated into any final judgment entered by the court. It is expected that any case brought to foreclosure auction should include recovery of any compensable costs and expenses recoverable by the client after issuance of the final judgment. Weidner will coordinate the City’s participation in bidding in any foreclosure auction. After every public auction, Attorney will provide a written invoice to the City Attorney which will detail the results of the public auction and which shall include a check from the public auction, if any, along with a copy of the final judgment showing all costs and expenses awarded. This written invoice will serve as Weidner's request for payment, which invoice will be paid in a timely manner by city. 5.The Client acknowledges that the Attorney has explained that the Client could bear Defendant costs and attorney's fees if the Defendant prevails. An example of this outcome would be if liens the Client has directed Attorney to foreclosure have already been paid or satisfied. 6.The Client agrees not to compromise any claim which has been forwarded to Attorney without the Attorney's consent and the Attorney is not authorized to compromise any claim without the Client’s consent. 7.Attorney agrees and acknowledges that there may be certain issues that arise in a case that, while not essential to resolution of the foreclosure action, may address important collateral issues that the Client wishes to address before the courts. The Attorney agrees to work with the City Attorney’s office to identify such issues and allocate responsibility for handling such issues when they arise. 8.The undersigned Client has, before signing this Agreement, received and read the Statement of Client's Rights, and understands each of the rights set forth therein. The undersigned Client has signed the Statement and this Agreement and received signed copies to keep and to refer to while being represented by the undersigned Attorney. 9.This Agreement may be terminated by Client at any time by written notification to the Attorney. If terminated within 3 business days of the date the Agreement was signed, as shown below, the Client shall not be obligated to pay any fees to the Attorney for any work performed during that time. If terminated after three business days, the Client and the Attorney shall discuss the status of each case and, after reviewing the factors for attorney’s fees set forth above, the Client in its’ sole discretion shall determine whether to pay Attorney any attorney’s fees and the amount thereof. Attorney may terminate this representation after providing reasonable notice to the City in writing and shall not be entitled to any attorney’s fees for any work. If the Attorney has paid any approved costs orexpenses in the representation of the Client in any case, the Attorney is entitled to be reimbursed for such amounts that the Attorney has reasonably advanced on behalf of the Client. 10.Non appropriation. The obligations of the City as to any funding required pursuant to this Agreement shall be limited to an obligation in any given year to budget, appropriate and pay from legally available funds, after monies for essential City services have been budgeted and appropriated, sufficient monies for the funding that is required during that year. Notwithstanding the foregoing, the City shall not be prohibited from pledging any legally available non-ad valorem revenues for any obligations heretofore or hereafter incurred, which pledge shall be prior and superior to any obligation of the City pursuant to this Agreement. 11.Attorney shall comply with all applicable federal, state, and local laws, ordinances, rules and regulations, the federal and state constitutions, and orders and decrees of any lawful authorities having jurisdiction over the matter at issue including but not limited to Florida Public Records laws (e.g., Chapter 119, Florida Statutes, and specifically Chapter 119.0701(2)(a)-(d)). In the event that Attorney receives a public records request pursuant to Chapter 119, Florida Statutes, Attorney shall immediately notify the City Attorney’s Office in writing. Attorney shall obtain written approval from the City Attorney’s Office prior to releasing or disclosing public records because exemptions may apply. Attorney shall also comply with instructions of the City Attorney’s Office and all City policies and procedures regarding public records. The Attorney shall retain all records maintained by Attorneys for each case and make them available to Clients within three (3) days of request. By execution of this Agreement, the parties agree to be bound be the terms and conditions as set forth herein. CITY OF CLEARWATER MATTHEW WEIDNER, ESQ. 100 S. Myrtle Ave 250 Mirror Lake Dr N Clearwater FL 33756 St. Petersburg FL 33701 Date: ___________________ Date:______________________ Approved as to form: Pamela Akin City Attorney Attest: Rosemarie Call City Clerk STATEMENT OF CLIENT'S RIGHTS Before you, the prospective client, arrange a contingent fee agreement with alawyer, you should understand this statement of your rights as a client. This statement is not apart of the actual contract between you and your lawyer, but, as a prospective client, you should be aware of these rights: 1. There is no legal requirement that a lawyer charge a client a set fee or a percentage ofmoney recovered in a case. You, the client, have the right to talk with your lawyer about the proposed fee and to bargain about the rate or percentage as in any other contract. If you do not reach an agreement with one lawyer, you may talk with other lawyers. 2. Any contingent fee contract must be in writing and you have three (3) business daysto reconsider the contract. You may cancel the contract without any reason if you notify your lawyer in writing within three (3) business days of signing the contract. If you withdraw from the contract within the first three (3) business days, you do not owe the lawyer a fee although you may be responsible for the lawyer's actual costs during that time. If your lawyer begins to represent you, your lawyer may not withdraw from the case without giving you notice, deliveringnecessary papers to you, and allowing you time to employ another lawyer. Often, your lawyer must obtain Court approval before withdrawing from a case. If you discharge your lawyer without a good cause after the three-day period, you may have to pay a fee for work the lawyer has done. 3. Before hiring a lawyer, you, the client, have the right to know about the lawyer's education, training and experience. If you ask, the lawyer should tell you specifically about the lawyer's actual experience dealing with cases similar to yours. If you ask, the lawyer should provide information about special training or knowledge and give you this information in writing if you request it. 4. Before signing a contingent fee contract with you, a lawyer must advise you whether the lawyer intends to handle your case alone or whether other lawyers will be helping with the case. If your lawyer intends to refer the case to other lawyers, the lawyer should tell you what kind of fee sharing arrangement will be made with the other lawyers. If lawyers from differentlaw firms will represent you, at least one lawyer from each law firm must sign the contingent fee contract. 5. If your lawyer intends to refer your case to another lawyer or counsel with other lawyers, your lawyer should tell you about that at the beginning. If your lawyer takes the caseand later decides to refer it to another lawyer or to associate with other lawyers, you should sign a new contract that includes the new lawyers. You, the client, also have the right to consult with each lawyer working on your case and each lawyer is legally responsible to represent your interests and is legally responsible for the acts of the other lawyers involved in the case. 6. You, the client, have the right to know in advance how you will need to pay the expenses and the legal fees at the end of the case. If you pay a deposit in advance for costs, you may ask reasonable questions about how the money will be or has been spent andhow much of it remains unspent. Your lawyer should give a reasonable estimate about future necessary costs. If your lawyer agrees to lend or advance you money to prepare or research the case, you have the right to know periodically how much money your lawyer has spent on your behalf. You also have the right to decide, after consulting with your lawyer, how much money is to be spent to prepare a case. If you pay the expenses, you have the right todecide how much to spend. Your lawyer should also inform you whether the fee will be based on the gross amount recovered or on the amount recovered minus the costs. 7. You, the client, have the right to be told by your lawyer about possible adverse consequences if you lose the case. Those adverse consequences might include moneythat you might have to pay to your lawyer for costs, and liability you might have for attorney's fees to the other side. 8. You, the client, have the right to receive and approve a closing statement at the end of the case before you pay any money. The statement must list all of the financial detailsof the entire case, including the amount recovered, all expenses, and a precise statement of your lawyer's fee. Until you approve the closing statement, you need not pay any money to anyone including your lawyer. You also have the right to have every lawyer or law firm working on your case sign this closing statement. 9. You, the client, have the right to ask your lawyer at reasonable intervals how the case is progressing and to have these questions answered to the best of your lawyer's ability. 10. You, the client, have the right to make the final decision regarding settlementof a case. Your lawyer must notify you of all offers of settlement before and after the trial.Offers during the trial must be immediately communicated and you should consult with your lawyer regarding whether to accept a settlement. However, you must make the final decision to accept or reject a settlement. 11. If at any time, you, the client, believe that your lawyer has charged an excessiveor illegal fee you have the right to report the matter to The Florida Bar, the agency that oversees the practice and behavior of all lawyers in Florida. For information on how to reach The Florida Bar, call 1-850-561-5600 or contact the local bar association. Any disagreement between you and your lawyer about a fee can be taken to Court and you maywish to hire another lawyer to help you resolve this disagreement. Usually fee disputes mustbe handled in a separate lawsuit. ______________________________________________________ CITY OF CLEARWATER MATTHEW WEIDNER, ESQ.100 S. Myrtle Ave 250 Mirror Lake Dr N Clearwater FL 33756 St. Petersburg FL 33701 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9167-18 Agenda Date: 7/19/2018 Status: Public HearingVersion: 1 File Type: OrdinanceIn Control: Engineering Department Agenda Number: 8.1 SUBJECT/RECOMMENDATION: Approve the request from the owner of property addressed 355 South Gulfview Boulevard to vacate a portion of South Gulfview Boulevard Right-of-Way that abuts their property and pass Ordinance 9167-18 on first reading. (VAC2018-05) SUMMARY: The property owner has requested the City vacate the east 1/2 of South Gulfview Boulevard right-of-way that abuts their property for the owners use in development of the new Beach Walk Inn Hotel. The use of this vacated space will be consistent with Beach by Design Development criteria and the Hotel Density Reserve Development Agreement dated July 28, 2017 and recorded in Official Records Book 19727, Pages 2465-2503. The Community Development Board reviewed and approved the project as Case FLD2017-07012 in February 2018. During construction of this new project, the owner will relocate, at his/her expense, all private and public utilities and shall obtain approval and acceptance of the various utility owners prior to completion. This project shall commence vertical construction within two years of the effective date of this ordinance, or this vacation will be rendered null and void, subject to the tolling of said time period in the event the proposed Development is subject to pending litigation. Page 1 City of Clearwater Printed on 7/19/2018 HAMDEN DR S GULFVI EW BL VD CORONADO DR FIFTH ST BAYSIDE DR BRIGHTWATER DR SECOND ST THIRD ST LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com PROPOSEDVACATION ^ CRM JB N.T.S.276A 08-29s-15e5/29/2018Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: PROPOSED RIGHT OF WAY VACATIONOF A PORTION OF S. GULFVIEW BLVDGULFOFMEXICO Document Path: V:\GIS\Engineering\Location Maps\SGulfviewROW.mxd [RE15-1313-080/221196/2] RE15-1313-080/221196/2 1 Ord. No. 9167-18 ORDINANCE NO. 9167-18 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING A PORTION OF GULFVIEW BOULEVARD RIGHT-OF-WAY LYING IN THE SOUTHWEST 1/4 OF SECTION 8, TOWNSHIP 29 SOUTH, RANGE 15 EAST, PINELLAS COUNTY, FLORIDA SUBJECT TO SPECIAL CONDITIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, Gulfview Lodging, LLP (“Developer” or “Owner”) and the City of Clearwater (“City”) entered into that certain Hotel Density Reserve Development Agreement dated July 28, 2017 (“Development Agreement”) and in accordance therewith, a proposed number of density units were granted to Developer contingent upon the proposed vacation of 2,195.09 square feet of South Gulfview Boulevard right-of-way (“Right-of-way”) within the Beach Walk District; and WHEREAS, on October 17, 2017 the City of Clearwater Community Development Board (“CDB”) reviewed and approved the Developer’s application for Flexible Development and the Development Agreement subject to various conditions including the vacation of the Right-of-way; and WHEREAS, the City subsequently issued related Development Order – Case FLD2017-07012 dated February 8, 2018, wherein it is contemplated that the Clearwater City Council would need to approve a right-of-way vacation ordinance, vacating said Right-of-way; and WHEREAS, the CDB’s approval was subsequently appealed through the legal process by a third-party and as of the date of this ordinance, remains pending (the “Litigation”); and WHEREAS, pursuant to the Clearwater Community Development Code (“CDC”), Section 4-502(B), the filing of the appeal stays the CDB approval pending final determination of the case; and WHEREAS, condition 1, (below) of the vacation of the Right-of-way as contemplated hereunder shall be stayed at any and all times of pending appeal or legal action, despite, and not impacting, the effective date of this ordinance; and [RE15-1313-080/221196/2] RE15-1313-080/221196/2 2 Ord. No. 9167-18 WHEREAS, the Owner in fee title of real property abutting the Right-of-way described and depicted in Exhibit “A” attached hereto, has now formally requested that the City vacate said Right-of-way; and WHEREAS, the City Council of the City of Clearwater, Florida finds that said right- of-way is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; and WHEREAS, should the final legal determination of the Litigation or any other issue whatsoever cause the termination or abandonment of the project which is subject of the Development Agreement and Development Order (the “Project”), the vacation of the Right-of-way shall not become effective; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: A right-of-way described as follows: See Exhibit “A” is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title and interest thereto, contingent upon, and subject to, the following conditions precedent: 1. Vertical construction of the Project shall commence within two (2) years of the effective date of this ordinance (the “Commencement Period”); provided however, the Commencement Period shall be tolled for each day that either the Development Order, the Development Agreement, or this Ordinance is subject to litigation (including any appeal periods), any petitions for writ of certiorari (including any appeal periods), administrative challenges (including any appeal periods), or local challenges (including any appeal periods). 2. All public and private utilities shall be relocated without interrupting service by Gulfview Lodging, LLP at its own expense and to the approval and acceptance of the utility owners and with all out of service utilities removed prior to the completion of the project. 3. This vacation ordinance shall be rendered null and void and the vacation of the Right-of-way not effective if any of the preceding conditions are not met, or, if for any reason whatsoever, including the outcome of the Litigation, the Project is abandoned, terminated or otherwise not constructed. [RE15-1313-080/221196/2] RE15-1313-080/221196/2 3 Ord. No. 9167-18 Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________ ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ________________________________________________________________ Laura Lipowski Mahony Rosemarie Call Assistant City Attorney City Clerk Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: LUP2018-06004 Agenda Date: 7/19/2018 Status: Public HearingVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 8.2 SUBJECT/RECOMMENDATION: Approve a Future Land Use Map Amendment from the Commercial General (CG) category to the Central Business District (CBD) category for 1000 Court Street and pass Ordinance 9178-18 on first reading. (LUP2018-06004) SUMMARY: This Future Land Use Map amendment involves a 0.360-acre property located on the northeast corner of Court Street and Ewing Avenue. The parcel is owned by Court Street Animal Hospital, Inc. and is occupied by a veterinary office. The request is to change the Future Land Use Map designation of the parcel from Commercial General (CG) to Central Business District (CBD), consistent with the remainder of the properties in the Prospect Lake Character District of Downtown. This parcel was inadvertently not advertised within Ordinance 9143-18 which amended the remainder of the Prospect Lake Character District to Central Business District (CDB); therefore, this city-initiated amendment is being processed separately. This parcel was already designated with the Downtown (D) District zoning, so a companion Zoning Atlas amendment is not needed. The proposed Central Business District (CBD) category allows a mix of uses; however, the new Downtown District and Development Standards will dictate where specific uses can be located. The densities and intensities applicable to the Central Business District (CBD) are established within the adopted Clearwater Downtown Redevelopment Plan. The density in the proposed amendment area is 50 dwelling units per acre. Additionally, the intensity, or floor area ratio (FAR) of the property is 1.5. The Planning and Development Department determined that the proposed Future Land Use Map amendment is consistent with the provisions of the Clearwater Community Development Code as specified below: ·The proposed amendment is consistent with the Comprehensive Plan and the Countywide Plan Rules. ·The proposed amendment is compatible with the surrounding property and character of the neighborhood. ·Sufficient public facilities are available to serve the property. ·The proposed amendment will not have an adverse impact on the natural environment. ·The proposed amendment will not have an adverse impact on the use of property in the immediate area. In accordance with the Countywide Plan Rules, this land use plan amendment is subject to the approval of Forward Pinellas, in its role as the Pinellas Planning Council, and the Board of Page 1 City of Clearwater Printed on 7/19/2018 File Number: LUP2018-06004 County Commissioners acting as the Countywide Planning Authority. The application is a small-scale amendment so review and approval by the Florida Department of Economic Opportunity and other state agencies is not required. The Community Development Board will review this application at its July 17, 2018 public hearing and staff will update Council of their recommendation at the City Council meeting on July 19, 2018. Page 2 City of Clearwater Printed on 7/19/2018 Ordinance No. 9178-18 ORDINANCE NO. 9178-18 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE LAND USE DESIGNATION FOR CERTAIN REAL PROPERTY LOCATED ON THE NORTHEAST CORNER OF COURT STREET AND EWING AVENUE, WHOSE POST OFFICE ADDRESS IS 1000 COURT STREET, CLEARWATER, FLORIDA 33756, FROM COMMERCIAL GENERAL (CG) TO CENTRAL BUSINESS DISTRICT (CBD); PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use categories for the hereinafter described property, as follows: Property Land Use Category Lots 8, 9 and 10, Block D, COACHMAN HEIGHTS, according to the map or plat thereof as recorded in Plat Book 20, Page 26, Public Records of Pinellas County, Florida. LESS road right-of-way as described in Deed Book 1328, Page 490, Public Records of Pinellas County, Florida; From: Commercial General (CG) To: Central Business District (CBD) (LUP2018-06004) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect contingent upon approval of the land use designation by the Pinellas County Board of Commissioners, where applicable, and thirty-one (31) days post-adoption. If this ordinance is appealed within thirty (30) days after adoption, then this ordinance will take effect only after approval of the land use designation by the Pinellas County Board of Commissioners and upon issuance of a final order determining this amendment to be in compliance either by the Department of Economic Opportunity (DEO) or the Administration Commission, where applicable, pursuant to section 163.3187, Florida Statutes. The Community Development Coordinator is authorized to transmit to Forward Pinellas, in its role as the Pinellas Planning Council, an application to amend the Countywide Plan in order to achieve consistency with the Ordinance No. 9178-18 Future Land Use Plan Element of the City’s Comprehensive Plan as amended by this ordinance. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A 10065 30 65 45 3 3050303060 60 60 45 60 75 30 50 40 30 40 40 302927272 62 6 31.326534 58338 C D D 1 2 3 4 5 6 7 8 9 10 15 1 17 18 19 20 30 11 12 13 14 15 16 17 18 15 1 2 3 4 5 6 8 9 10 30 11 12 13 18 19 20 18 17 16 1 2 1 2 4 5 6 7 456 7 15 14 13 6 8 9 10 7 2 3 3 16 3050654045 65 45 5015160 1425633500 16 4 5 6 7 8 9101112 13 14 15 16 192021222324252627282930 3 4 5 1 23 31/11 31/10 31/13111 1 2 1 3 1 COURT ST CHESTNUT ST EWING AVE EWING PL GOULD ST BROWNELL ST S MARTIN LUTHER KING, JR. AVE CBD RU CBD CG CBD CBD CBD CBD CBD CG RH R/OG R/OG 380 303 400 406 404 407 411 915405 407 911321 913515940907506 5291090102010081000 1113111211091110110310101110110911111122110611191009111911121111415 510 409 503915 509 508 521 319 413 1013 1019 1025 1038 1032 1026 1014 11131114100011071109½-Not to Scale--Not a Survey-Rev. 6/11/2018 FUTURE LAND USE MAP Owner(s): Court Street Animal Hospital Inc. Case: LUP2018-06004 Site: 1000 Court Street Property Size(Acres): 0.360 Land Use Zoning PIN: 15-29-15-16830-004-0080 From: Commercial General (CG) Downtown (D) To: Central Business District (CBD) Downtown (D) Atlas Page: 287A PLANNING & DEVELOPMENT DEPARTMENT COMMUNITY DEVELOPMENT BOARD STAFF REPORT MEETING DATE: July 17, 2018 AGENDA ITEM: G.1. CASES: LUP2018-06004 REQUEST: To amend the Future Land Use Map designation from Commercial General (CG) to Central Business District (CBD) GENERAL DATA: Applicant ......................... City of Clearwater Owner ............................. Not Applicable; City of Clearwater Initiated Amendment (per Section 4- 603.B.1., Community Development Code) Location .......................... 1000 Court Street, on the northeast corner of Court Street and Ewing Avenue Property Size ................... 0.360 acres BACKGROUND: This case involves a 0.360-acre property located on the northeast corner of Court Street and Ewing Avenue, which is in the Prospect Lake Character District of the Clearwater Downtown Redevelopment Plan. The parcel, owned by Court Street Animal Hospital, Inc., is currently a veterinary office. The request is to change the Future Land Use Map designation of the parcel from Commercial General (CG) to Central Business District (CBD), consistent with the remainder of the properties in the Prospect Lake Character District. This parcel was inadvertently not advertised within Ordinance 9143-18 which amended the remainder of the Prospect Lake Character District to Central Business District (CDB); therefore, this application is being processed separately. This parcel was already designated with the Downtown (D) District zoning, so a companion Zoning Atlas amendment is not needed. Maps 1 and 2 show the general location and an aerial view of the amendment area. Community Development Board – July 17, 2018 LUP2018-06004 – Page 2 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Map 1 Map 2 Vicinity Characteristics: Map 3 shows the existing surrounding uses. The area includes multi-family residential to the north, a small restaurant to the east, offices to the south, and vacant land to the west. Additionally, to the northwest, is a hotel. Map 3 Community Development Board – July 17, 2018 LUP2018-06004 – Page 3 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION As shown on Map 4, the abutting properties are all designated Central Business District (CBD). A comparison between the uses, densities and intensities allowed by the present and proposed Future Land Use Map designations appears in Table 1, along with the consistent zoning districts. Map 4 Table 1. Uses, Densities and Intensities Allowed by Present and Proposed Future Land Use Designations Present FLUM Designation Residential Low (RL) Requested FLUM Designation Central Business District (CBD) Prospect Lake Character District Primary Uses: Office; Retail Sales & Service; Overnight Accommodations Moderate to High Density Residential; Office; Retail Sale & Service; Public/Semi-Public uses as indicated in approved Redevelopment Plan Maximum Density: 24 Dwelling Units per Acre; 40 Overnight Accommodation Units per Acre 50 Dwelling Units Per Acre Maximum Intensity: FAR 0.55 ISR 0.90 FAR 1.5 ISR N/A Consistent Zoning Districts: Commercial (C) Downtown (D) Community Development Board – July 17, 2018 LUP2018-06004 – Page 4 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION REVIEW CRITERIA: Consistency with the Clearwater Comprehensive Plan [Sections 4-603.F.1 and 4-603.F.2] Recommended Findings of Fact: Applicable goal, objectives and policy of the Clearwater Comprehensive Plan which support the proposed amendment include: Goal A.2 A sufficient variety and amount of future land use categories shall be provided to accommodate public demand and promote infill development. Policy A.6.1.8 The City shall continue to support and implement approved community redevelopment area plans, such as the Clearwater Downtown Redevelopment Plan (2004), Beach by Design (2001), and the US 19 Corridor Redevelopment Plan (2012). Objective A.6.2 The City of Clearwater shall continue to support innovative planned development and mixed land use development techniques in order to promote infill development that is consistent and compatible with the surrounding environment. Objective B.1.5 The City shall specifically consider the existing and planned LOS the road network affected by a proposed development, when considering an amendment to the land use map, rezoning, subdivision plat, or site plan approval. The proposed Central Business District (CBD) future land use category will allow a mix of uses at higher densities and intensities which will support infill development and the redevelopment of underutilized sites. This is a city-initiated amendment, so no redevelopment of this parcel is contemplated at this time. New development at an urban scale that is typically found in Downtown neighborhoods would further promote a variety of transportation modes by supporting the ability to walk between destinations or to use public transit. The proposal does not degrade the level of service for public facilities below the adopted standards (a detailed public facilities analysis follows in this report). Recommended Conclusions of Law: The request does not conflict with the goals, objectives and policies of the Clearwater Comprehensive Plan and it supports the plan as indicated above. Consistency with the Countywide Plan Rules Recommended Findings of Fact: Because this parcel has been governed by the Clearwater Downtown Redevelopment Plan regardless of its future land use designation, the amendment area is already designated as Activity Center (AC) with the Special Center Subcategory on the Countywide Plan Map. The proposed City of Clearwater future land use Community Development Board – July 17, 2018 LUP2018-06004 – Page 5 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION designation of Central Business District (CBD) is consistent with the Countywide Plan Map category of Activity Center (AC), Special Center Subcategory. Section 2.3.3.14 of the Countywide Plan Rules states that the purpose of the Activity Center (AC) category is to recognize those areas of the county within each local government jurisdiction that have been identified and planned for in a special and detailed manner, based on their unique location, intended use, appropriate density/intensity, and pertinent planning considerations. In particular, it is the intent of this category to recognize those important, identifiable centers of business, public, and residential activity, as may be appropriate to the particular circumstance, that are the focal point of a community, and served by enhanced transit commensurate with the type, scale, and intensity of use. Activity Centers are intended to encompass areas developed in a radial pattern within walking distance (¼ to ½ mile) of a central point or hub served by transit. Although the proposed City future land use category of Central Business District (CBD) is consistent with the existing Countywide Plan Map category of Activity Center – Special Center Subcategory, this map amendment will result in changes to the density and intensity standards for the properties within the proposed amendment area. This will require an application for a Countywide Plan Map amendment. Recommended Conclusions of Law: The proposed Future Land Use Map amendment is consistent with the purpose of the current category in the Countywide Rules. Compatibility with Surrounding Properties/Character of the City & Neighborhood [Section 4-603.F.3 and Section 4-603.F.6] Recommended Findings of Fact: The surrounding area includes multi-family residential to the north, a small restaurant to the east, offices to the south, and vacant land to the west. Additionally, to the northwest, is a hotel. While the parcel is already developed with a veterinary office, the proposed map amendment will allow for a greater number of permitted uses that could be developed at a higher intensity than what currently exists. The proposed Central Business District (CBD) future land use category permits residential development at a density of 50 dwelling units per acre and nonresidential development at a Floor Area Ratio (FAR) of 1.5. Recommended Conclusions of Law: The proposed Central Business District (CBD) future land use category is in character with the Future Land Use Map designations in the area. Further, the proposal is compatible with surrounding uses and consistent with the character of the surrounding properties and neighborhood. Community Development Board – July 17, 2018 LUP2018-06004 – Page 6 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Sufficiency of Public Facilities [Section 4-603.F.4] Recommended Findings of Fact: To assess the sufficiency of public facilities needed to support potential development on the proposed amendment area, the maximum development potential of the property under the present and requested City Future Land Use Map designations were analyzed. Table 2. Development Potential for Existing & Proposed FLUM Designations Present FLUM Designation “CG” Requested FLUM Designation “CBD” Net Change Site Area 0.360 AC (15,681 SF) 0.360 AC (15,681 SF) Maximum Development Potential 8 DU 8,624 SF 0.55 FAR 18 DUs 23,552 SF 1.5 FAR 10 DUs 14,897 SF 0.95 FAR Abbreviations: FLUM – Future Land Use Map DUs – Dwelling Units FAR – Floor Area Ratio AC – Acres SF – Square feet As shown in the table, there is an increase in development potential for this site which would affect public facilities as detailed further below. The following analysis compares the maximum potential development of the proposed Central Business District (CBD) land use (23,552 SF) to the maximum development potential of the existing Commercial General (CG) land use (8,624 SF). Potable Water The increase in development potential from this amendment could result in an increase in potable water use of 1,490 gallons per day. This is determined by comparing the potential potable water utilization of the maximum intensity allowed by the proposed land use (2,352 gallons per day) to the potential utilization of the maximum nonresidential development allowed by the current land use designation (862 gallons per day). The City’s adopted level of service (LOS) standard for potable water service is 120 gallons per day per capita, while the actual usage is estimated at 76 gallons per day per capita (2015 Annual Water Report). The City’s 10-year Water Supply Facilities Work Plan (2016-2026) Planning Period), completed in October 2017, indicates that based on the updated water demand projections and other factors, the City has adequate water supply and potable water capacity for the 10-year planning horizon. Community Development Board – July 17, 2018 LUP2018-06004 – Page 7 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Wastewater The increase in development potential from this amendment could also result in an increase in wastewater production of 1,192 gallons per day. This is determined by comparing the maximum potential wastewater generation of the proposed land use (1,882 gallons per day) to the potential wastewater generation of nonresidential uses that could be permitted through the current land use designation (690 gallons per day). The amendment area is served by the Marshall Street Reclamation Facility, which presently has excess permitted capacity estimated to be 4.59 million gallons per day. Therefore, there is excess sanitary sewer capacity to serve the amendment area. Solid Waste The proposed amendment could result in an increase of 34.3 tons per year of solid waste when compared to the amount of waste generated by the maximum development potential under the proposed land use (54.1 tons per year) to that allowed by the current land use designation (19.8 tons per year). All solid waste disposal is handled by Pinellas County at the Pinellas County Waste-to-Energy Plant and the Bridgeway Acres Sanitary Landfill which has significant capacity. Additionally, the City provides a full- service citywide recycling program which diverts waste from the landfill, helping to extend the lifespan of Bridgeway Acres. There is excess solid waste capacity to serve the amendment area. Parkland The proposed amendment area is within a short distance from the City’s Glen Oaks and Crest Lake Parks. Additionally, Prospect Lake Park is just north of the amendment area, and Coachman Park is under a mile to the northwest. The City’s adopted LOS for parkland acreage, which is 4 acres per 1,000 population, will not be impacted by this proposed amendment. Stormwater Site plan approval will be required before the property can be redeveloped. At that time, the stormwater management system for the site will be required to meet all City and SWFWMD stormwater management criteria. Streets According to the Pinellas County Metropolitan Planning Organization 2017 Level of Service Report (compiled December 2017), the Court Street segment is operating at a level of service of D. As described earlier, this area has a robust network of local streets in addition to these more major roadways, and the City is continuing to improve its network from a multimodal capacity standpoint, including the addition of protected bike lanes as part of the Cleveland Streetscape Phase III project. Community Development Board – July 17, 2018 LUP2018-06004 – Page 8 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Individual projects along these roadways will be evaluated for impacts at the time plans are submitted under the City’s Mobility Management System in the Community Development Code. All development projects within the City that generate new peak hour trips are subject to the provisions of the Mobility Management System to address their development impacts. Depending on the level of impact, developers of projects may need to submit a transportation management plan designed to address their impacts while increasing mobility and reducing the demand for single occupant vehicle travel or may need to also conduct a traffic study and report the results and identify improvements necessary. Recommended Conclusions of Law: Based upon the findings of fact, the street network has many connections to local and regional destinations and is operating at an adequate level of service to support additional development. There is adequate capacity to accommodate new trips from future development. There is an increase in demand for potable water, generation of wastewater and solid waste, but there is adequate capacity to accommodate the maximum demand generated by the allowable development potential. Furthermore, the City has sufficient parkland and recreational facilities, so the new development will not negatively affect the adopted Level of Service for parkland and recreational facilities. Impact on Natural Resources [Section 4-603.F.5] Recommended Findings of Fact: No wetlands appear to be located within the proposed amendment area. The City’s codes require that development is compliant with the City’s tree preservation, landscaping and stormwater management requirements. Recommended Conclusions of Law: Based upon the findings of fact, it is determined that the proposed Future Land Use Map amendment will not negatively impact natural resources on the subject parcels. Community Development Board – July 17, 2018 LUP2018-06004 – Page 9 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION SUMMARY AND RECOMMENDATION: No amendment to the Comprehensive Plan or Future Land Use Map shall be recommended for approval or receive a final action of approval unless it complies with the standards contained in Section 4-603.F, Community Development Code. Table 3 below depicts the consistency of the proposed amendment with the standards pursuant to Section 4-603.F: Table 3. Consistency with Community Development Code Standards for Review CDC Section 4-603 Standard Consistent Inconsistent F.1 The amendment will further implementation of the Comprehensive Plan consistent with the goals, policies and objectives contained in the Plan. X F.2 The amendment is not inconsistent with other provisions of the Comprehensive Plan. X F.3 The available uses, if applicable, to which the properties may be put are appropriate to the properties in question and compatible with existing and planned uses in the area. X F.4 Sufficient public facilities are available to serve the property. X F.5 The amendment will not adversely affect the natural environment. X F.6 The amendment will not adversely impact the use of property in the immediate area. X Based on the foregoing, the Planning and Development Department recommends the following action: Recommend APPROVAL of the City initiated Future Land Use Map amendment from the Commercial General (CG) designation to Central Business District (CBD). Prepared by Planning and Development Department Staff: Kyle Brotherton Senior Planner ATTACHMENTS: Ordinance No. 9178-18 Resume Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: TA2018-03001 Agenda Date: 7/19/2018 Status: Public HearingVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 8.3 SUBJECT/RECOMMENDATION: Approve amendments to the Clearwater Community Development Code amending the Downtown (D) District and establishing new development standards and a regulating plan for properties located within the Downtown Planning area in a new Appendix C, updating standards for bicycle parking, and making other amendments associated with the new Downtown District and Development Standards; and pass Ordinance 9149-18 on first reading. (TA2018-03001) SUMMARY: Proposed Ordinance 9149-18 repeals and replaces the existing Downtown zoning district with several provisions including a new purpose and intent and updated references to the consistent Countywide Plan Map Category. It also proposes to limit residential density on properties within the Coastal Storm Area (CSA), consistent with the City’s Comprehensive Plan. The ordinance establishes the new Downtown District and Development Standards as Appendix C of the Community Development Code, which contains the regulatory framework for the Downtown District including all use provisions and development and design standards. The ordinance also addresses various sections that need amendment as a result of the new Appendix, as well as those relating to long-term bicycle parking standards. Downtown District and Development Standards: Appendix C is organized into nine Divisions, as outlined below: ·Division 1. General Provisions: o Includes District intent and purpose, general organizational information, and high-level explanation of the Divisions that comprise the development standards o Establishes certain exemptions from the development standards ·Division 2. Regulating Plan: o Establishes two regulating plans for Downtown - Character District Regulating Plan and Street Types and Key Corners Regulating Plan - and generally describes each o Establishes view corridors ·Division 3. Character District Standards: o Regulates development potential (i.e., intensity and density); maximum building heights and required height transitions; permitted uses and off-street parking; and bicycle parking requirements o Limits residential density for portions of properties located in the Coastal Storm Area Page 1 City of Clearwater Printed on 7/19/2018 File Number: TA2018-03001 o Introduces height transitions o Requires long-term bike parking for a limited number of uses ·Division 4. Frontage Standards: o Establishes seven frontages and identifies where these frontages are permitted according to Street Type (as shown on the regulating plan) o Regulates building location, location of parking, ground floor facade design, and front landscape and pedestrian improvements along street frontages o Establishes key corner requirements ·Division 5. Site Design Standards: o Establishes general site design standards addressing: development patterns and blocks; access and circulation; parking and service areas (surface parking, structured parking, and attached and detached garages for residential); landscaping and fencing; stormwater management; waterfront development; and drive-through facilities ·Division 6. Building Design Standards: o Establishes general building design standards addressing: façade treatment and design; awnings, canopies and balconies; roofs and mechanical equipment o Introduces terms for developers to use when describing attached dwelling types (duplex, townhome, fourplex, etc.) ·Division 7. Signs [Reserved]: Reserves a location for future sign standards specific to the Downtown District. ·Division 8. Flexibility: o Establishes a process by which an applicant may request flexibility o Outlines the development standards for which flexibility may be requested ·Division 9. Administration: o Sets forth provisions for the various approvals that are applicable within the Downtown District The ordinance also proposes to amend Article 3, Division 5, to recognize that all development and design standards for the Downtown District will be located in the new Appendix C and proposes to delete language for outdoor cafes within the Downtown Planning area which were zoned Commercial as this land has not been rezoned to Downtown. Bicycle Parking The proposed amendment creates new long-term parking standards and incorporates new bicycle parking diagrams into the existing standards. Nonconformity Provisions The proposed amendment removes language that stipulated that reconstruction meet requirements of the Clearwater Downtown Redevelopment Plan and that the design of a project complied with the Downtown Design Guidelines. The change is needed because development standards are now included in the proposed Downtown District and Development Page 2 City of Clearwater Printed on 7/19/2018 File Number: TA2018-03001 Standards and not the Downtown Plan. The Planning and Development Department has determined that the proposed text amendment to the Community Development Code is consistent with and furthers the goals, objectives and policies of the Comprehensive Plan and the Community Development Code as outlined in the staff report. The Community Development Board will review the proposed text amendment at its July 17, 2018 public hearing and staff will report the Board’s recommendation to Council. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 3 City of Clearwater Printed on 7/19/2018 Ordinance No. 9149-18 ORDINANCE NO. 9149-18 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA MAKING AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE BY AMENDING ARTICLE 2, CHART 2-100 TO UPDATE THE USES PERMITTED IN THE DOWNTOWN DISTRICT CONSISTENT WITH NEW APPENDIX C; CREATING A NEW APPENDIX C, DOWNTOWN ZONING DISTRICT & DEVELOPMENT STANDARDS; AMENDING ARTICLE 2, DIVISION 9 DOWNTOWN DISTRICT (“D”), TO MODIFY THE INTENT AND PURPOSE CONSISTENT WITH NEW APPENDIX C, TO UPDATE MAXIMUM DEVELOPMENT POTENTIAL TO REFLECT CHANGES IN THE COUNTYWIDE PLAN MAP CATEGORIES APPLICABLE TO THE CITY’S CENTRAL BUSINESS DISTRICT AND TO LIMIT RESIDENTIAL DENSITY WITHIN THE COASTAL STORM AREA, TO ESTABLISH A NEW SECTION 2-901.2 DOWNTOWN ZONING DISTRICT PERMITTED USES AND DEVELOPMENT STANDARDS, AND TO DELETE SECTIONS 2-902 FLEXIBLE STANDARD DEVELOPMENT AND 2-903 FLEXIBLE DEVELOPMENT; AMENDING ARTICLE 3, SECTION 3-502, DOWNTOWN [RESERVED], TO RENAME SECTION TO REMOVE “RESERVED” AND INDICATING THAT THE NEW DESIGN STANDARDS FOR DEVELOPMENT IN THIS DISTRICT ARE LOCATED IN APPENDIX C; AMENDING ARTICLE 3, SECTION 3-903, TO REPLACE “DESIGN GUIDELINES” AND “CLEARWATER DOWNTOWN REDEVELOPMENT PLAN” REFERENCES WITH “DEVELOPMENT STANDARDS” AND “DOWNTOWN ZONING DISTRICT AND DEVELOPMENT STANDARDS”; AMENDING ARTICLE 3, SECTION 3-909 TO REMOVE REFERENCE TO PROPERTIES LOCATED IN THE COMMERCIAL DISTRICT WITHIN DOWNTOWN FROM THE OUTDOOR CAFÉ STANDARDS; AMENDING ARTICLE 3, SECTION 3-1411, BICYCLE PARKING, TO MODIFY EXISTING STANDARDS AND RENAME AS SHORT-TERM BICYCLE PARKING, TO ESTABLISH NEW STANDARDS FOR LONG-TERM BICYCLE PARKING, AND TO INCORPORATE A NEW BICYCLE PARKING DIAGRAM; AMENDING ARTICLE 6, SECTION 6-109, TO UPDATE LANGUAGE AND REMOVE OUTDATED REFERENCE; CERTIFYING CONSISTENCY WITH THE CITY’S COMPREHENSIVE PLAN AND PROPER ADVERTISEMENT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council adopted the updated and amended Clearwater Downtown Redevelopment Plan as the Special Area Plan for Downtown Clearwater on March 1, 2018 which reaffirmed the City’s vision for Downtown Clearwater as the urban core and heart of the City which will be an attractive place to live, work, shop and play; and WHEREAS, to achieve this vision, the Clearwater Downtown Redevelopment Plan policies call for new development standards to be adopted into the Community Development Code to ensure Downtown redevelops with quality urban design, a high quality public realm, and a dense and livable pattern of development; and Ordinance No. 9149-18 2 WHEREAS, form-based zoning codes are intended to foster economically vibrant, transit- and pedestrian-supportive mixed-use environments; and WHEREAS, the City Council seeks to make Clearwater a more livable and economically robust community that provides a variety of new housing types while preserving the unique features of Downtown’s community and neighborhoods; and WHEREAS, the proposed Downtown District and Development Standards, which are based on the design guidelines established in the 2004 Downtown Clearwater Redevelopment Plan, also provide regulatory clarity and predictability for property owners, investors, residents, and business owners; and WHEREAS, the City of Clearwater recognizes that many existing buildings and properties in Downtown have no existing off-street parking spaces and that parking should be treated as infrastructure, thereby reducing the need for use-by-use on-site parking, consistent with the policies in the Clearwater Downtown Redevelopment Plan; and WHEREAS, the Community Development Board, pursuant to its responsibilities as the Local Planning Agency, has reviewed this amendment, conducted a public hearing, considered all public testimony and has determined that this amendment is consistent with the City of Clearwater’s Comprehensive Plan; and WHEREAS, the City Council has fully considered the recommendations of the Community Development Board and testimony submitted at its public hearing; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That Article 2, Zoning Districts, Chart 2-100, Permitted Uses, Community Development Code, be amended to read as follows: CHART 2-100 PERMITTED USES Use Categories LDR LMDR MDR MHDR HDR MHP C T D O US 19 I IRT OSR P CRNCOD IENCOD Residential Accessory dwellings X X X X X X Attached dwellings X X X X X X X X Community residential homes X X X X X X X X X Detached dwellings X X X X X X X X X Mobile homes X Mobile home parks X Residential infill projects X X X X X X X Nonresidential Adult uses X X X Airport X Alcoholic beverage sales X X X X Animal boarding X X X X Assisted living facilities X X X X X X Ordinance No. 9149-18 3 CHART 2-100 PERMITTED USES Use Categories LDR LMDR MDR MHDR HDR MHP C T D O US 19 I IRT OSR P CRNCOD IENCOD Automobile service stations X X X Bars X X X X X Brewpubs X X X X Cemeteries X Community gardens X X X X X X X X X Comprehensive infill redevelopment project (CIRP) X X X X X X X Congregate care X X X X X X Convention center X Educational facilities X X X X X Environmental park X Funeral homes X X X Governmental uses X X X X X X X Halfway houses X Hospitals X Indoor recreation/entertainment X X X X X Light assembly X X X Manufacturing X Marinas X Marinas and marina facilities X X X X X Medical clinic X X X X X X Microbreweries X X X X Mixed use X X X X Museums X X X Nightclubs X X X X X Non-residential off-street parking X X X Nursing homes X X X X X Offices X X X X X X X Off-street parking X X Open space X X Outdoor recreation/entertainment X X X X X Outdoor storage X Overnight accommodations X X X X X X X X X Parking garages and lots X X X X X X X Parks and recreation facilities X X X X X X X X X X X X X Places of worship X X X X X Planned medical campus X Planned medical campus project X Problematic uses X X Public facility X X Ordinance No. 9149-18 4 CHART 2-100 PERMITTED USES Use Categories LDR LMDR MDR MHDR HDR MHP C T D O US 19 I IRT OSR P CRNCOD IENCOD Publishing and printing X Public transportation facilities X X X X X X X X Research and technology use X X X X Residential shelters X X Resort Attached Dwellings X Restaurants X X X X X X X Retail plazas X X X X Retail sales and services X X X X X X X X X RV parks X Salvage yards X Schools X X X X X X X X X X Self-storage warehouse X X X X Social and community centers X X X X X Social/public service agencies X X X X X Telecommunications towers X X X X X X TV/radio studios X X X X Urban farms X Utility/infrastructure facilities X X X X X X X X X X X X X X X X Vehicle sales/displays X X X Vehicle sales/displays, limited X X X Vehicle sales/displays, major X Vehicle service X Vehicle service, limited X X Vehicle service, major X Veterinary offices X X X X X Wholesale/distribution/warehouse facility X Section 2. That Article 2, Zoning Districts, Division 9, Downtown District, Community Development Code, be amended by adding new subsections 2-901.1.A and B and a new Section 2-901.2, and by deleting Sections 2-902 and 2-903 in their entirety, to read as follows: DIVISION 9. – DOWNTOWN DISTRICT ("D") Section 2-901. - Intent and purpose. The intent and purpose of the Downtown District is to establish a mixed use downtown where citizens can work, live, and shop in a place which is the economic, governmental, entertainment and cultural focal point of a liveable city. The intent and purpose of the Downtown District and Development Standards is to encourage mixed use, pedestrian-oriented development, promote context-sensitive forms, patterns, and intensities of development, support a variety of new housing types to provide for a range of affordability and mix of incomes, preserve and celebrate the unique features of Downtown’s community and neighborhoods, encourage the renovation, restoration and/or reuse of existing Ordinance No. 9149-18 5 historic structures, and provide for the design of safe, attractive, and accessible places for working, living, and shopping consistent with the vision, guiding principles, goals, objectives and policies in the Clearwater Downtown Redevelopment Plan. Section 2-901.1. – Maximum development potential. It is the intent of the Downtown District (“D) that development be consistent with the Countywide Future Land Use Plan as required by state law. The uses and development potential of a parcel of land within the D District shall be determined by the standards found in this Development Code as well as the Countywide Future Land Use Designation of the property. For those parcels within the D District that have a Future Land Use of Central Business District (“CBD”), maximum development potential shall be as set forth for each classification of use and location in the approved redevelopment plan. A. The Downtown District (“D”) shall be located in the Central Business District (CBD) land use category and the Activity Center (AC) Countywide Plan Map Category, Special Center Subcategory. The uses and development potential of a parcel of land shall be determined by the standards found in Appendix C of this Development Code, consistent with the approved Clearwater Downtown Redevelopment Plan. B. Residential density on those portions of property located within the Coastal Storm Area (CSA) shall be limited to the density in place prior to the adoption of the Clearwater Downtown Redevelopment Plan, as depicted on Figure 7 in Appendix C of this Development Code. However, if development is located entirely outside of those portions of property located within the CSA, this provision shall not apply. Section 2-901.2. – Downtown District Permitted Uses and Development Standards. Permitted uses and applicable approval requirements are established in the Downtown District and Development Standards set forth in Appendix C of this Development Code. All development pursuant to this Division 9 shall be governed by the zoning and development standards contained therein. Section 2-902. Flexible standard development. The following uses are Level One permitted uses in the Downtown District subject to the standards and criteria set out in this section and other applicable provisions of Article 3. Table 2-902. "D" Flexible Standard Development Standards Use Max. Height (ft.) Min. Off-Street Parking Accessory Dwellings n/a n/a Alcoholic Beverage Sales 30— 50 3—5 per 1,000 GFA Attached Dwellings 30— 50 1-1.5 per unit Bars 30— 50 3—10 per 1,000 GFA Brewpubs 30— 50 1/1,000 GFA dedicated to brewery operations and support services; and 5—10/1,000 GFA for all other use area (1) Ordinance No. 9149-18 6 Community Gardens n/a n/a Convention Center 30— 50 5 per 1,000 GFA Indoor Recreation/Entertainment Facility 30— 50 3—5 per 1,000 GFA(1) Microbreweries 30— 50 1/1,000 GFA dedicated to brewery operations and support services; and 5-10/1,000 GFA for all other use area (1) Mixed Use 30— 50 Based upon specific use requirements Museums 30— 50 1-3 per 1,000 GFA(1) Nightclubs 30— 50 3—10 per 1,000 GFA Offices 30— 50 1—3 per 1,000 GFA(1) Overnight Accommodations 30— 50 .75—1 per unit Parking Garages and Lots 50 n/a Parks and Recreation Facilities 50 1 per 20,000 SF or as determined by the community development coordinator based on ITE Manual standards Places of Worship 30— 50 .5—1 per 2 seats Public Transportation Facilities 10 n/a Restaurants 30— 50 5—10 per 1,000 GFA(1) Retail Plazas 30— 50 4 per 1,000 GFA Retail Sales and Service 30— 50 2—4 per 1,000 GFA(1) Social and Community Centers 30— 50 2—4 per 1,000 GFA Utility/Infrastructure Facilities n/a n/a (1) For those existing buildings/properties with frontage on Cleveland Street that are located between Osceola Avenue and Myrtle Avenue that have no existing off-street parking spaces, nor the ability to provide any off-street parking spaces, the use(s) of the buildings/properties may be changed without the off-street parking that would otherwise be required for the change of use being provided. Flexibility criteria: A. Accessory dwellings. One accessory dwelling, which is subordinate and accessory to a principal permitted use provided that: 1. Title to the accessory dwelling is vested in the ownership of the principal use; 2. The floor area of the accessory dwelling does not exceed 25 percent of the floor area of the principal use. B. Alcoholic beverage sales. Ordinance No. 9149-18 7 1. Height: The increased height results in an improved site plan and/or improved design and appearance; 2. Off-street parking: a. The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or the physical context, including adjacent buildings and uses, are such that there is a high probability that patrons will use modes of transportation other than the automobile to access the use; b. Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 3, Division 14; 3. Design. a. All street frontage is designed and used for commercial purposes; b. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. C. Attached dwellings. 1. Height: The increased height results in an improved site plan and/or improved design and appearance; 2. All street frontage is designed and used for commercial purposes or is designed so that the use functions in a way which will contribute to an active urban street environment; 3. Off-street parking: Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 3, Division 14; 4. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. D. Bars. 1. Height: The increased height results in an improved site plan and/or improved design and appearance; 2. Off-street parking: a. The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or the physical context, including adjacent buildings and uses are such that there is a high probability that patrons will use modes of transportation other than the automobile to access the use; b. Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 3, Division 14; 3. Design: a. All street frontage is designed and used for commercial purposes; b. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. E. Brewpubs. 1. No more than 50 percent of the total gross floor area of the establishment shall be used for the brewery function including, but not limited to, the brewhouse, boiling and water treatment areas, bottling and kegging lines, malt milling and storage, fermentation tanks, conditioning tanks and serving tanks; Ordinance No. 9149-18 8 2. Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. 3. Off-street parking: a. Adequate off-street parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development, or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 2, Division 14; or b. The reduction in off-street parking is justified by the reasonably anticipated automobile usage of visitors to the subject property; and c. The availability of transportation modes other than the automobile, specifically that there is access to mass transit within 1,000 feet of the subject property. 4. The design of all accessory buildings complies with the Downtown District design guidelines in Division 5 of Article 3. F. Community gardens. 1. The design of all accessory buildings complies with the Downtown District design guidelines in Division 5 of Article 3. G. Convention center. 1. The convention center is located on a parcel of land which is at least two acres in size; 2. Height: The convention center building will not obscure overwater vistas of any existing individual residential unit with a floor height of 35 feet; 3. Design. a. The façades of the convention center building or off-street parking facilities which serve the convention center are designed and used for commercial purposes; b. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. H. Indoor recreation/entertainment facility. 1. The parcel proposed for development does not abut any property designated as residential in the Zoning Atlas. 2. Front setback: The reduction in front setback results in an improved site plan or improved design and appearance. 3. Side and rear setback: The reduction in side and/or rear setback is necessary to preserve protected trees and/or results in an improved site plan or more efficient design and appearance and results in landscaping in excess of the minimum required. I. Microbreweries. 1. The parcel proposed for development is not contiguous to a parcel of land which is designated as residential in the Zoning Atlas: 2. No more than 75 percent of the total gross floor area shall be used for the brewery function including, but not limited to, the brewhouse, boiling and water treatment areas, bottling and kegging lines, malt milling and storage, fermentation tanks, conditioning tanks and serving tanks; 3. Any overhead loading doors shall be located perpendicular to the abutting streets and screened from adjacent properties by landscaped walls or fences. 4. Off-street parking: a. Adequate off-street parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development, or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 2, Division 14; or b. The reduction in off-street parking is justified by the reasonably anticipated automobile usage of visitors to the subject property; and c. That there is access to mass transit within 1,000 feet of the subject property. Ordinance No. 9149-18 9 5. The design of all accessory buildings complies with the Downtown District design guidelines in Division 5 of Article 3. J. Mixed use. 1. Height: The increased height results in an improved site plan and/or improved design and appearance; 2. Off-street parking: a. The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or the physical context, including adjacent buildings and uses are such that there is a high probability that patrons will use modes of transportation other than the automobile to access the use; b. Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 2, Division 14. 3. Design: The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. K. Museums. 1. Height: The increased height results in an improved site plan, landscaping areas in excess of the minimum required or improved design and appearance. 2. Off-street parking: The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or that the use of significant portions of the building for storage or other non-parking demand-generating purposes or the physical context, including adjacent buildings and uses are such that there is a high probability that patrons will use modes of transportation other than the automobile to access the use. 3. Design: The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. L. Nightclubs. 1. Height: The increased height results in an improved site plan and/or improved design and appearance; 2. Off-street parking: a. The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or the physical context, including adjacent buildings and uses are such that there is a high probability that patrons will use modes of transportation other than the automobile to access the use; b. Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 3, Division 14; 3. Design: a. All street frontage is designed and used for commercial purposes; b. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. M. Offices. 1. Height: The increased height results in an improved site plan and/or improved design and appearance; 2. Off-street parking: a. Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development, or parking is Ordinance No. 9149-18 10 available through any existing or planned and committed parking facilities or the shared parking formula in Article 2, Division 14; b. The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or that the use of significant portions of the building will be used for storage or other non-parking demand-generating purposes. 3. Design: a. All street frontage is designed and used for commercial purposes; b. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. N. Overnight accommodations. 1. Height: The increased height results in an improved site plan and/or improved design and appearance; 2. All street frontage is designed and used for commercial purposes; 3. Off-street parking: Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 3, Division 14; 4. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. O. Parking garages and lots. 1. The parcel proposed for development is not contiguous to land designated as residential in the Zoning Atlas; 2. Access to and from the parking garage or lot shall be based on the findings of a transportation analysis approved by the city; 3. The stacking spaces available for cars waiting to pass through a parking ticket dispenser or booth to enter the garage or lot shall be based on the design and size of the garage or lot; 4. Any frontage along a public street is designed and improved to be similar in character and use to other uses and structures fronting on each street for a distance of 250 feet in either direction along the street or the nearest intersections, whichever is less; 5. Parking structures are designed, constructed and finished so that the structure of the garage is architecturally compatible with the design and character of adjacent principal uses; 6. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. P. Parks and recreation facilities. 1. The proposed use is compatible with the surrounding properties. 2. Off-street parking is screened from adjacent parcels of land and any street by a landscaped wall or fence of at least four feet in height. 3. All outdoor lighting is designed so that no light fixtures cast light directly on adjacent land used for residential purposes. 4. Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development, or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 2, Division 14. Q. Places of worship. 1. Access: The use of the parcel proposed for development will not involve direct access to a major arterial street; 2. Height: Ordinance No. 9149-18 11 a. The increased height results in an improved site plan, landscaping areas in excess of the minimum required and/or improved design and appearance; b. The increased height will not reduce the vertical component of the view from any adjacent residential property; 3. Off-street parking: The total number of off-street parking spaces including off-site parking spaces within 600 feet of the parcel proposed for development will be available on a shared basis to meet the peak period demands of the facility; 4. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. R. Public transportation facilities. 1. The public transportation facilities are not located within 1,000 feet of another public transportation facility unless necessary to serve established transit stops with demonstrated ridership demand; 2. The public transportation facilities are designed, located and landscaped so that the structure of the facilities are screened from view from any residential use or land designated as residential in the Zoning Atlas; 3. Any lighting associated with the public transportation facilities is designed and located so that no light is cast directly on any residential use or land designated as residential in the Zoning Atlas; 4. The design of all buildings complies with the Downtown District design guidelines in Division 4 of Article 3. S. Restaurants. 1. Height: The increased height results in an improved site plan and/or improved design and appearance; 2. All street frontage is designed and used for commercial purposes; 3. Off-street parking: a. The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or the physical context, including adjacent buildings and uses are such that there is a high probability that patrons will use modes of transportation other than the automobile to access the use; b. Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development, or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 3, Division 14. 4. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. T. Retail plazas. 1. Height: The increased height results in an improved site plan and/or improved design and appearance; 2. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. 3. Restaurants within the shopping center may occupy up to 25 percent of the total gross floor area of the shopping center. Any restaurant, or fraction thereof, that exceeds 25 percent must provide off-street parking at a rate consistent with the parking requirement for the restaurant use in the district. 4. All shopping center buildings, including outbuildings, must be unified in terms of color, materials, and architectural style. 5. Medical marijuana treatment center dispensing facilities: Shall comply with the requirements set forth in F.S. § 381.986, as amended. U. Retail sales and service. Ordinance No. 9149-18 12 1. Height: The increased height results in an improved site plan and/or improved design and appearance; 2. Off-street parking: a. The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or the physical context, including adjacent buildings and uses are such that there is a high probability that patrons will use modes of transportation other than the automobile to access the use; b. Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 2, Division 14; 3. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. 4. Medical marijuana treatment center dispensing facilities: Shall comply with the requirements set forth in F.S. § 381.986, as amended. V. Social and community centers. 1. The parcel proposed for development does not abut any property designated as residential in the Zoning Atlas. 2. Front setback: The reduction in front setback results in an improved site plan or improved design and appearance. 3. Side and rear setback: The reduction in side and/or rear setback is necessary to preserve protected trees and/or results in an improved site plan or more efficient design and appearance and results in landscaping in excess of the minimum required. W. Utility/infrastructure facilities. 1. Any above ground structure other than permitted telecommunication towers and utility distribution lines located on or along a rear lot line shall be screened from view by a landscaped opaque wall or fence which is at least two-thirds the height of the above ground structure and shall be landscaped with trees which will five years after installation substantially obscure the fence or wall and the above ground structure; 2. Any above ground structure other than permitted telecommunication towers and utility distribution lines located on or along a rear lot line shall be screened from view by a wall which is an extension of an architectural treatment of a principal building; 3. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. Section 2-903. - Flexible development. The following uses are Level Two permitted uses in the Downtown District subject to the standards and criteria set out in this section and other applicable provisions of Article 3. Table 2-903. "D" District Flexible Development Standards Use Max. Height (ft.) Min. Off-Street Parking Alcoholic Beverage Sales 30—100 3—5 per 1,000 GFA Animal Boarding 30 4 per 1,000 GFA Attached Dwellings 30—100 1—1.5 per unit Comprehensive Infill Redevelopment Project n/a Determined by the community development coordinator based on the specific use and/or ITE Manual standards Educational Facilities 30—100 4/1000 GFA Ordinance No. 9149-18 13 Governmental Uses 30—100 3—5 per 1,000 GFA Indoor Recreation/Entertainment Facility 30—100 3—5 per 1,000 GFA(1) Limited Vehicle Sales and Display 30 2—4 per 1,000 GFA Marinas and Marina Facilities 30 1 space per 2 slips Mixed Use 30—100 Based upon specific use requirements Nightclubs 30—100 3—10 per 1,000 GFA Offices 30—100 1—3 per 1,000 GFA(1) Overnight Accommodations 50—100 .75—1 per unit Public Facilities 30—100 1—2 per 1,000 GFA Restaurants 30—100 5—10 per 1,000 GFA(1) Retail Sales and Service 30—100 2—4 per 1,000 GFA(1) Social/Public Service Agencies 30—100 3—4 per 1,000 GFA Telecommunication Towers Refer to Section 3-2001 n/a Veterinary Offices 30 4 per 1,000 GFA (1) For those existing buildings/properties with frontage on Cleveland Street that are located between Osceola Avenue and Myrtle Avenue that have no existing off-street parking spaces, nor the ability to provide any off-street parking spaces, the use(s) of the buildings/properties may be changed without the off-street parking that would otherwise be required for the change of use being provided. Flexibility criteria: A. Alcoholic beverage sales: 1. Height: a. The parcel proposed for development is located to the west of Myrtle, south of Drew and north of Court; b. The increased height results in an improved site plan and/or improved design and appearance; 2. All street frontage is designed and used for commercial purposes; 3. Off-street parking: a. The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or the physical context, including adjacent buildings and uses are such that there is a high probability that patrons will use modes of transportation other than the automobile to access the use; b. Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development, or any parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 2, Division 14. 4. The design of all buildings complies with the Downtown District design guidelines in Division 4 of Article 3. B. Animal Boarding. 1. The parcel is not contiguous to a parcel of land which is designated as residential in the Zoning Atlas. 2. The use of the parcel does not involve animal confinement facilities that are open to the outside. Ordinance No. 9149-18 14 3. Animals may have supervised outdoor exercise but only between 7:00 a.m.—9:00 p.m. In no case shall animals be left unsupervised while outdoors. 4. Accessory boarding facilities shall contain waste control facilities and an air-handling system for disinfection and odor control. 5. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. C. Attached dwellings. 1. Height: a. The parcel proposed for development is located to the west of Myrtle, south of Drew and north of Court; b. The increased height results in an improved site plan and/or improved design and appearance; c. The height may be increased to one hundred and fifty feet (150') if the parcel proposed for development fronts on Clearwater Bay or is only separated from Clearwater Bay by a public open space or right-of-way. 2. All street frontage is designed and used for commercial purposes or is designed so that the attached dwellings function in a way which will contribute to an active urban street environment; 3. Off-street parking: a. The physical characteristics of the proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or that the use of significant portions of the building for storage or other non-parking demand-generating purposes or that the nature of the individual dwelling units and their location is likely to lead to dependency on non-automobile modes of transportation; b. Adequate parking is available on a shared basis as determined by all existing land uses within one thousand (1,000) feet of the parcel proposed for development, or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 3, Division 14. 4. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. D. Comprehensive infill redevelopment projects. 1. The development or redevelopment is otherwise impractical without deviations from the use and/or development standards set forth in this zoning district; 2. The development or redevelopment will be consistent with the goals and policies of the Comprehensive Plan, as well as with the general purpose, intent and basic planning objectives of this Code, and with the intent and purpose of this zoning district; 3. The development or redevelopment will not impede the normal and orderly development and improvement of surrounding properties; 4. Adjoining properties will not suffer substantial detriment as a result of the proposed development; 5. The proposed use shall otherwise be permitted by the underlying future land use category, be compatible with adjacent land uses, will not substantially alter the essential use characteristics of the neighborhood; and shall demonstrate compliance with one or more of the following objectives: a. The proposed use is permitted in this zoning district as a minimum standard, flexible standard or flexible development use; b. The proposed use would be a significant economic contributor to the city's economic base by diversifying the local economy or by creating jobs; c. The development proposal accommodates the expansion or redevelopment of an existing economic contributor; Ordinance No. 9149-18 15 d. The proposed use provides for the provision of affordable housing; e. The proposed use provides for development or redevelopment in an area that is characterized by other similar development and where a land use plan amendment and rezoning would result in a spot land use or zoning designation; or f. The proposed use provides for the development of a new, and/or preservation of a working waterfront use. 6. Flexibility with regard to use, lot width, required setbacks, height and off-street parking are justified based on demonstrated compliance with all of the following design objectives: a. The proposed development will not impede the normal and orderly development and improvement of the surrounding properties for uses permitted in this zoning district; b. The proposed development complies with applicable design guidelines adopted by the city; c. The design, scale and intensity of the proposed development supports the established or emerging character of an area; d. In order to form a cohesive, visually interesting and attractive appearance, the proposed development incorporates a substantial number of the following design elements: • Changes in horizontal building planes; • Use of architectural details such as columns, cornices, stringcourses, pilasters, porticos, balconies, railings, awnings, etc.; • Variety in materials, colors and textures; • Distinctive fenestration patterns; • Building stepbacks; and • Distinctive roofs forms. e. The proposed development provides for appropriate buffers, enhanced landscape design and appropriate distances between buildings. E. Educational facilities. 1. The parcel proposed for development fronts on a road with at least four lanes. 2. The proposed development does not have an accessway which connects to a local street at a point more than 100 feet from the four lane road on which the parcel proposed for development fronts. 3. Height: The increased height results in an improved site plan and/or improved design and appearance. F. Governmental uses. 1. Height: a. The parcel proposed for development is located to the west of Myrtle, south of Drew and north of Court; b. The increased height results in an improved site plan and/or improved design and appearance; 2. All street frontage is designed and used for commercial purposes or comparable governmental service purposes; 3. Off-street parking: a. The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or that the use of significant portions of the building for storage or other non-parking demand-generating purposes or the physical context, including adjacent buildings and uses are such that there is a high probability that patrons will use modes of transportation other than the automobile to access the use; Ordinance No. 9149-18 16 b. Off-street parking: Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development, or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 3, Division 14. 4. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. G. Indoor recreation/entertainment facility. 1. Off-street parking: a. Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development, or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 3, Division 14; b. The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or the physical context, including adjacent buildings and uses are such that there is a high probability that patrons will use modes of transportation other than the automobile to access the use. 2. Height: a. The parcel proposed for development is located to the west of Myrtle, south of Drew and north of Court; b. The increased height results in an improved site plan and/or improved design and appearance. H. Limited vehicle sales/display. 1. The use of the parcel proposed for development shall be located in an enclosed structure. 2. The use of the parcel proposed for development shall have no outdoor displays. 3. No vehicle service shall be provided on the parcel proposed for development. 4. Off-street parking: a. Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development, or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 3, Division 14; b. The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or that the use of significant portions of the building will be used for storage or other non-parking demand-generating purposes. I. Marinas and marina facilities. 1. The parcel proposed for development is not located in areas identified in the Comprehensive Plan as areas of environmental significance including: a. The north end of Clearwater Beach; b. Clearwater Harbor grass beds; c. Cooper's Point; d. Clearwater Harbor spoil islands; e. Sand Key Park; f. The southern edge of Alligator Lake. 2. No commercial activities other than the mooring of boats on a rental basis shall be permitted on any parcel of land which is contiguous to a parcel of land which is designated as residential in the Zoning Atlas, unless the marina facilities are totally screened from view from the contiguous land which is designated as residential and the hours of operation of the commercial activities are limited to the time period between sunrise and sunset; and Ordinance No. 9149-18 17 3. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. 4. All marina facilities shall comply with the commercial dock requirements set forth in Section 3-601.C.3 and the marina and marina facilities requirements set forth in Section 3-603. J. Mixed use. 1. Height: The increased height results in an improved site plan and/or improved design and appearance; 2. Off-street parking: a. The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or the physical context, including adjacent buildings and uses are such that there is a high probability that patrons will use modes of transportation other than the automobile to access the use; b. Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 2, Division 14; 3. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. K. Nightclubs. 1. Height: a. The parcel proposed for development is located to the west of Myrtle, south of Drew and north of Court; b. The increased height results in an improved site plan and/or improved design and appearance; 2. All street frontage is designed and used for commercial purposes; 3. Off-street parking: a. The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or the physical context, including adjacent buildings and uses are such that there is a high probability that patrons will use modes of transportation other than the automobile to access the use; b. Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 3, Division 14. 4. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. L. Offices. 1. Height: a. The parcel proposed for development is located to the west of Myrtle, south of Drew and north of Court; b. The increased height results in an improved site plan and/or improved design and appearance; 2. All street frontage is designed and used for commercial purposes; 3. Off-street parking: Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development, or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 3, Division 14; Ordinance No. 9149-18 18 4. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. M. Overnight accommodations. 1. Height: a. The parcel proposed for development is located to the west of Myrtle, south of Drew and north of Court; b. The increased height results in an improved site plan and/or improved design and appearance; 2. All street frontage is designed and used for commercial purposes; 3. Off-street parking: Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development, or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 3, Division 14; 4. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3; N. Public facilities. 1. Height: a. The parcel proposed for development is located to the west of Myrtle, south of Drew and north of Court; b. The increased height results in an improved site plan and/or improved design and appearance; 2. All street frontage is designed and used for governmental customer service purposes or is designed and/or screened to contribute to an active urban street environment; 3. Off-street parking: a. The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or the physical context, including adjacent buildings and uses are such that there is a high probability that patrons will use modes of transportation other than the automobile to access the use; b. Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development, or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 3, Division 14. 4. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. O. Restaurants. 1. Height: a. The parcel proposed for development is located to the west of Myrtle, south of Drew and north of Court; b. The increased height results in an improved site plan and/or improved design and appearance; 2. All street frontage is designed and used for commercial purposes; 3. Off-street parking: a. The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or the physical context, including adjacent buildings and uses are such that there is a high probability that patrons will use modes of transportation other than the automobile to access the use; b. Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development, or parking is Ordinance No. 9149-18 19 available through any existing or planned and committed parking facilities or the shared parking formula in Article 3, Division 14. 4. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. P. Retail sales and services. 1. Height: a. The parcel proposed for development is located to the west of Myrtle, south of Drew and north of Court; b. The increased height results in an improved site plan and/or improved design and appearance. 2. Off-street parking: a. The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or the physical context, including adjacent buildings and uses are such that there is a high probability that patrons will use modes of transportation other than the automobile to access the use; b. Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development, or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 3, Division 14. 3. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. 4. Medical marijuana treatment center dispensing facilities: a. Shall comply with the requirements set forth in F.S. § 381.986, as amended; b. May be permitted to be located within 500 feet of a public or private school, if the location of such dispensing facility is determined to promote the public health, safety, and general welfare of Clearwater. Q. Social/public service agencies. 1. Height: a. The parcel proposed for development is located to the west of Myrtle, south of Drew and north of Court. b. The increased height results in an improved site plan and/or improved design and appearance. 2. All street frontage is designed and used for customer service purposes or is designed and/or screened to contribute to an active street environment; 3. Off-street parking: a. The physical characteristics of a proposed building are such that the likely uses of the property will require fewer parking spaces per floor area than otherwise required or the physical context, including adjacent buildings and uses are such that there is a high probability that patrons will use modes of transportation other than the automobile to access the use. b. Adequate parking is available on a shared basis as determined by all existing land uses within 1,000 feet of the parcel proposed for development, or parking is available through any existing or planned and committed parking facilities or the shared parking formula in Article 3, Division 14. 4. The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. 5. The parcel proposed for development does not abut any property designated as residential in the Zoning Atlas. 6. The social/public service agency shall not be located within 1,000 feet of another social/public service agency. Ordinance No. 9149-18 20 R. Telecommunication towers. 1. No telecommunication tower is located on Clearwater Beach. 2. If the telecommunication tower is located within a scenic corridor designated by the City of Clearwater or a scenic noncommercial corridor designated by the Pinellas Planning Council, the applicant must demonstrate compliance with the design criteria in those designations. 3. The design and construction of the telecommunication tower complies with the standards in Article 3 Division 21. S. Veterinary offices. 1. The parcel proposed for development is not contiguous to a parcel of land, which is designated as residential in the Zoning Atlas; 2. Boarding of animals shall only be allowed if accessory to a veterinary office and/or grooming business; 3. The use of the parcel proposed for development does not involve animal confinement facilities that are open to the outside; 4. Animals may have supervised outdoor exercise but only between 7:00 a.m.—9:00 p.m. In no case shall animals be left unsupervised while outdoors; 5. Accessory boarding facilities shall contain waste control facilities and an air-handling system for disinfection and odor control; and 6. Design: The design of all buildings complies with the Downtown District design guidelines in Division 5 of Article 3. Section 3. That Article 3, Development Standards, Division 5, Design Standards, Section 3-502, Downtown [Reserved], Community Development Code, be amended and renamed to read as follows: Section 3-502. – Downtown [Reserved]. A. The Design Guidelines for development in the Clearwater Downtown Redevelopment Plan, as adopted on February 4, 2004 and as subsequently amended, are hereby incorporated by reference. The Design Guidelines apply to all properties within the Clearwater Downtown Redevelopment Plan Area regardless of Zoning District. B. No metal fabricated buildings shall be permitted to be established in the Downtown District. The design standards for development in the Downtown (D) District are established in Appendix C, Downtown District and Development Standards. Section 4. That Article 3, Development Standards, Division 9, General Applicability Standards, Section 3-903, Required Setbacks, Community Development Code, be amended to read as follows: * * * * * * * * * * F. Except for driveway access to garages, vehicular cross-access and shared parking, all of which are regulated by Subsection A., above; parking lots shall be set back from front property lines a distance of 15 feet, and shall be set back from all other property lines a distance that is consistent with the required perimeter landscape buffer width. * * * * * * * * * * Ordinance No. 9149-18 21 2. As perimeter landscape buffers are not required in the Downtown (D) District, compliance with the above provision is not required. However, compliance with the applicable Design Guidelines Development Standards as set forth in the Clearwater Downtown Redevelopment Plan Downtown District and Development Standards in this Development Code must still be achieved. * * * * * * * * * * Section 5. That Article 3, Development Standards, Division 9, General Applicability Standards, Section 3-909, Outdoor Cafes Located within Public Right(s)-of-Way, be amended to read as follows: A. Applicability. A bar, brewpub, indoor recreation/entertainment facility, microbrewery, museum, nightclub, restaurant, take-out food establishment with no indoor seating, or other use which includes the sale and or consumption of food or drink as determined by the Community Development Coordinator, may establish an outdoor café. Outdoor cafés shall be exempt from parking requirements. 1. Outdoor cafés are allowed only in/on: a. The Downtown District; b. Those properties located in the Commercial District subject to the Clearwater Downtown Redevelopment Plan; cb. Those properties located in the Tourist District on Clearwater Beach; and dc. The east side of that area known as Beach Walk as existing on the east side of Gulfview Boulevard between the northerly terminus of Beachwalk south of the Gulfview/Coronado confluence and the southern terminus of Beach Walk approximately 330 feet south of Fifth Street and as located within the Beach Walk District as provided in Beach by Design and further located in the Open Space/Recreation [OS/R] District on Clearwater Beach provided the outdoor café is in conjunction with a permitted restaurant in the adjacent Tourist District. 2. Special provisions of this section apply to outdoor cafés located within the Cleveland Street Café District. * * * * * * * * * * 6. Outdoor cafes pursuant to Section 3-909.A.1.dc, above, are restricted to sidewalk frontage of the subject business applying for a permit and may extend no more than 25 feet from the façade of the subject business. Under no circumstances may any portion of an outdoor café extend into or obstruct any portion of the main pedestrian thoroughfare (promenade) of Beach Walk. * * * * * * * * * Section 6. That Article 3, Development Standards, Section 3-1411, Bicycle Parking, be amended by revising subsection A; adding new subsection B; relettering the subsequent subsections as appropriate; and adding a new diagram in subsection D as relettered, to read as follows: A. Short-term bicycle parking. Short-term bicycle parking encourages employees, shoppers, customers and other visitors to ride bicycles by providing a convenient, easily identifiable, and readily accessible location to park bicycles. Short term bicycle parking shall comply with the following standards: Location. All provided bicycle parking shall comply with the following locational standards: Ordinance No. 9149-18 22 1. Bicycle racks shall be installed in highly-visible locations along pedestrian walkways, and near main building entries and be publicly accessible at all hours of the day. 2. Bicycle racks shall be installed at the same grade as the abutting sidewalk, or at a location that is ADA accessible. 3. Bicycle rack locations shall not impede and/or obstruct ADA accessible routes, pathways or minimum clear widths of a sidewalk. 4. Bicycle racks shall not be placed closer than 30 inches from each other and not closer than 36 inches from walls, edge of pavement, or any other obstructions. B. Long-term bicycle parking. Long-term bicycle parking provides a secure and weather- protected place to park bicycles for employees, students, residents, commuters and others who generally stay at a location for several hours. Long-term bicycle parking shall comply with the following standards: 1. Long-term bicycle parking shall be provided on-site and shall not be located between the right-of-way and the principal structure except as may otherwise be approved by the Community Development Coordinator based on use characteristics. 2. Long-term bicycle parking spaces shall be covered and may be located inside buildings; under roof overhangs, awnings, canopies or columnades; in bicycle lockers; or within or under other architecturally finished structures that are designed consistent with and complementary to the exterior façade of the primary building. Where the required covered bicycle parking is not within a building or locker, under roof overhangs, awnings, canopies or columnades, in bicycle lockers, or within under other structures, the covering provided shall be: a. Designed to protect the bicycle from exposure to sun and rainfall; b. Attached to permanent framing and include a permanent and solid roof deck constructed with material such as asphalt shingles, metal, concrete tile, or wood. Fabric, canvas and canvas/fabric-like materials are prohibited; and c. At least eight feet in height above the floor or ground. 3. To provide security, long-term bicycle parking must provide the ability to lock individual bicycles and be in an area that is visible from an entry to the building, excluding service entries, an employee work area, or monitored by a security camera. 4. Long-term bicycle parking shall be in an area lighted during non-daylight hours of business operations. 5. Bicycle parking areas required by this section shall only be used for the parking of bicycles. Any other use of these areas is a violation of this Development Code. BC. Bicycle racks standards. 1. Ground or floor mounted bicycle racks shall be designed to allow contact and support of a bicycle frame in at least two places and shall allow locking of the frame and one or both wheels with a U-shaped lock, as depicted in the following figure. The inverted "U" style bicycle rack that can hold two bicycles is the preferred type of rack (also known as a "staple", "hoop", or "U" rack). INSERT DIAGRAM Ordinance No. 9149-18 23 Figure Source: APBP Bicycle Parking Guidelines, 2nd edition, page 6, www.apbp.org, used with permission from the copyright holder. 2. Bicycle racks and lockers shall be permanently affixed to the ground securely mounted on the ground, floor, wall, or ceiling. 3. Bicycle rack design shall include materials and forms that are consistent with any required streetscape furnishings. 4. Bicycle racks shall be constructed using durable finishes that cannot be damaged by the constant abrasion from the bicycles. 5. The following styles of bicycle racks as depicted in the following figure shall be prohibited. Ordinance No. 9149-18 24 Figure Source: APBP Bicycle Parking Guidelines, 2nd edition, page 10, www.apbp.org, used with permission from the copyright holder. CD. Parking and maneuverability standards. 1. Bicycle parking spaces shall be accessible without moving another bicycle. 2. Each bicycle parking space shall be at least six feet long with a minimum vertical clearance of seven feet. Ordinance No. 9149-18 25 3. An access aisle at least five feet wide shall be provided and maintained beside or between each row of bicycle parking. 4. Bicycle parking spaces shall be on a hard surface constructed of asphalt or concrete material, brick, decorative pavers or similar materials. 5. Bicycles racks shall be protected from motorized vehicles by location and/or physical barriers. INSERT DIAGRAM Bicycle Parking Diagram Section 7. That Article 6, Nonconformity Provisions, Section 6-109, Termination of Status as a Nonconformity, be amended to read as follows: * * * * * * * * * * D. Any property located in the Downtown District that has been subject to a termination of nonconformity with regard to building height may reconstruct such height if approved by the Community Development Board as Level Two approval in accordance with the following criteria: 1. The reconstruction complies with all other requirements of this Community Development Code and the Clearwater Downtown Redevelopment Plan; and * * * * * * * * * * 3. The design of the proposed project creates a form and function which enhances the community character of the immediate vicinity of the parcel proposed for development and complies with the Downtown Design Guidelines; and * * * * * * * * * * Ordinance No. 9149-18 26 Section 8. That a new Appendix C, Downtown District and Development Standards, Community Development Code, be added to read as follows: DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 27 Division 1. General Provisions SECTION C-101. INTENT & PURPOSE The intent and purpose of the Downtown District and Development Standards is to guide the development and redevelopment of sites in Downtown Clearwater consistent with the vision, guiding principles, goals, objectives and policies in the Clearwater Downtown Redevelopment Plan to achieve quality urban and architectural design throughout Downtown and provide regulatory clarity and predictability for property owners, investors, residents, and business owners. The standards are designed to accomplish the following: • Encourage mixed use, pedestrian-oriented development; • Promote context-sensitive forms, patterns, and intensities of development; • Support a variety of new housing types to provide for a range of affordability and mix of incomes; • Preserve and celebrate the unique features of Downtown’s community and neighborhoods; • Encourage the renovation, restoration and/or reuse of existing historic structures; and • Provide for the design of safe, attractive, and accessible places for working, living, and shopping. SECTION C-102. RELATION TO THE COMMUNITY DEVELOPMENT CODE The Downtown District and Development Standards are part of Community Development Code (CDC) Article 2, Division 9 and Article 3, Division 5. Wherever there appears to be a conflict between the Downtown District and Development Standards and other sections of the CDC, the standards set forth in the Downtown District and Development Standards shall prevail. For conditions not covered by these standards, other applicable sections of the CDC shall apply. SECTION C-103. ORGANIZATION OF STANDARDS Standards regulating development in the Downtown District are organized as follows: A) Regulating Plans The Regulating Plans included in Division 2 determine how the Downtown District and Development Standards are applied by character district and street type. The Character District Regulating Plan defines the limits of five different character districts which determine the applicability of requirements in Division 3. The Street Type Regulating Plan defines six street types which determine the applicability of requirements in Division 4. The Street Type Regulating Plan also identifies the location of key corners which are subject to special requirements. B) Development Standards Standards regulating development in the Downtown District are included in Divisions 3, 4, 5, 6, and 7 as described below: 1. The Character District Standards in Division 3 regulate development potential, building heights, permitted uses, and parking requirements. 2. The Frontage Standards in Division 4 regulate building setbacks, front setback improvements, ground floor facades and entries, and certain locational requirements for parking and vehicular circulation. 3. The Site Design Standards in Division 5 regulate development patterns in Downtown, site access, circulation, parking design, service area location and design, garage location for residential uses, landscaping, fencing and walls, location of stormwater facilities, waterfront lots, and the design of drive-through facilities. 4. The Building Design Standards in Division 6 regulate the treatment of front building facades and other features related to the architectural design of buildings. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 28 5. The Sign Standards in Division 7 regulate signage in the Downtown District. C) Flexibility Provisions Division 8 provides processes and standards for the approval of flexibility in the application of Downtown District and Development Standards. SECTION C-104. APPLICABILITY OF DEVELOPMENT STANDARDS A) General The Development Standards in Appendix C, Divisions 3, 4, 5, and 6 are intended to ensure that new development and significant renovations and additions to existing developments are designed in accordance with the vision described in the Clearwater Downtown Redevelopment Plan, while allowing for incremental improvements to existing buildings and sites. Provisions addressing flexibility in the application of these Development Standards are included in Appendix C, Division 8. B) Exemptions The following types of development are exempt from all or a portion of the Development Standards as follows: 1. Change of Use. Projects involving only a change in use are exempt from the Development Standards in Appendix C, Divisions 4, 5 and 6 and bicycle parking requirements in Section C-303.B of these standards. 2. Detached Dwellings. Detached dwellings lawfully existing on the date of adoption of these Development Standards may be expanded. The location of any new floor area shall be compliant with all setback requirements in Division 4 of these standards. Existing driveways or parking that does not comply with the parking location standards for the applicable frontage type may remain. Existing carports may be enclosed, but new garages shall comply with Section C-505. 3. Improvement or Remodel. Building improvement and remodel projects, including projects with up to 7.5 percent or 5,000 square feet of additional gross floor area, whichever is less, excluding detached dwellings, shall be exempt from the Development Standards as follows. a. Building improvement or remodel projects valued at less than 25 percent of the total assessed building value as reflected in the Property Appraiser’s current records at the time of application or as established by a qualified independent appraiser using a recognized appraisal method are exempt from the Development Standards in Appendix C, Divisions 4, 5 and 6. b. Building improvement or remodel projects valued at 25 percent or more of the total assessed building value as reflected in the Property Appraiser’s current records at the time of application or as established by a qualified independent appraiser using a recognized appraisal method are exempt from all but Sections C-502.A, C-503.C, C-504, and C-506 of these standards. 4. Historic Designated Structures. The Community Development Coordinator may waive the Development Standards for the renovation or development of structures which have been designated historic in accordance with the provisions of Section 4-607. Changes to such structures shall comply with the standards for historic preservation in Article 2, Division 10. C) Not Applicable CDC Sections The landscaping standards set forth in Sections 3-1202.A.2 and 3-1202.A.3, and the parking standards set forth in Sections 3-1401.B.2 and 3-1401.B.3 shall not apply. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 29 Division 2. Regulating Plan SECTION C-201. GENERAL Development within the Downtown District is regulated by character district and street type, as shown in Figure 1. Character Districts and Figure 2. Regulating Plan – Street Types and Key Corners. SECTION C-202. CHARACTER DISTRICT REGULATING PLAN Standards and regulations in Appendix C, Division 3 related to land use and parking, development density and intensity, and building height within the Downtown District apply to properties falling within one of five character districts illustrated in Figure 1. Character Districts. A) Downtown Core Character District The Downtown Core Character District is intended for high intensity mixed-use, office, and residential development in buildings with active ground floor uses opening onto pedestrian-friendly streetscapes. Standards are designed to support a dense urban pattern of development with buildings facades aligned along public sidewalks and parking primarily located within buildings behind active uses and behind buildings. Properties adjacent to the Pinellas Trail are designed to provide pedestrian and bicycle connections to the trial. B) Old Bay Character District The Old Bay Character District is intended for moderate intensity residential development and mixed-use development in buildings with entires opening onto pedestrian-friendly streetscapes. Standards are designed to preserve the District’s unique and charming character, while providing a transition between the high intensity mixed-use areas in the Downtown Core Character District and residential neighborhoods to the north outside of the Downtown District boundaries. Buildings with active ground floor uses along North Fort Harrison Avenue are designed with facades aligned along public sidewalks and parking and service areas primarily located behind buildings. In the remainder of the District, buildings are designed with facades aligned along streets with modest setbacks and with parking and service areas primarily located behind buildings. Properties adjacent to the Pinellas Trail are designed to provide pedestrian and bicycle connections to the Trail. C) South Gateway Character District The South Gateway Character District is intended for moderate intensity residential and mixed-use development in buildings with active ground floor uses opening onto pedestrian-friendly streetscapes. Buildings are designed with facades aligned along public sidewalks with parking and service areas primarily located behind buildings. Properties adjacent to the Pinellas and Druid Trails are designed to provide pedestrian and bicycle connections to the Trail(s). This character district is intended to create a transition between higher intensity mixed-use areas in the Downtown Core Character District and residential neighborhoods to the southeast and Morton Plant Hospital farther south. D) Prospect Lake Character District The Prospect Lake Character District is intended for high-intensity residential and mixed-use development in buildings with street-facing entries opening onto pedestrian-friendly streetscapes and with active ground floor uses along many streets. Buildings are designed with facades aligned along public sidewalks with parking and service areas primarily located behind buildings. This character district is intended to create a transition between higher intensity mixed-use areas in the Downtown Core Character District and residential areas to the east in the Downtown Gateway Character District. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 30 Figure 1. Character Districts Cedar St Nicholson St Osceola AveGarden AveJones St Drew St Grove St Laura St Park St Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St Druid RdMartin Luther King, Jr AveCleveland St Missouri AveGu l f t o B a y B l v d Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveCharacter Districts Downtown District & Development Standards 0 1,250 2,500625 FeetDowntown Core Downtown Gateway Old Bay Prospect Park South Gateway N Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser Prepared by: City of Clearwater Planning & Development Department, May 2018 DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 31 E) Downtown Gateway Character District The Downtown Gateway Character District is intended for moderate intensity residential and mixed-use development in buildings with street- facing entries opening onto pedestrian-friendly streetscapes. Buildings are designed with facades aligned along streets, modest setbacks, and parking primarily located behind buildings. This area is intended to create a transition between higher intensity mixed-use areas to the west in the Prospect Lake Character District and lower to medium intensity residential areas outside of Downtown to the east and northeast. SECTION C-203. STREET TYPE REGULATING PLAN A) Street Types & Key Corner Locations Figure 2. Regulating Plan – Street Types and Key Corners establishes the applicability of development standards in Appendix C, Division 4 based on a site’s location along streets and at key corner locations. As shown in Figure 2. Regulating Plan – Street Types and Key Corners, streets with high levels of existing and planned pedestrian activity are assigned Street Types A, B or C; streets with modest levels of existing and planned pedestrian activity are assigned Street Type D; and streets with residential uses are assigned Street Types E and F. For sites at locations identified as key corners, specific development standards related to ground floor uses are included in Appendix C, Division 4. The Service Street Type is applied to public streets and alleys with very low levels of anticipated pedestrian activity that provide access to parking and service areas. B) Street Types Assignment Along existing or proposed new public streets where street types are not depicted on the Regulating Plan, an appropriate street type shall be established by the Community Development Coordinator as part of an application for development approval. C) View Corridors The view corridor at the western terminus of Nicholson Street shall be preserved through an open space corridor the width of the Nicholson Street right-of-way. The corridor shall extend to the west to the mean high water line. Hardscaping improvements may occupy this space provided the height does not exceed the average pre- development grade of the property within the open space corridor. View corridors are shown on Figure 2. Regulating Plan - Street Types and Key Corners. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 32 Figure 2. Regulating Plan – Street Types and Key Corners Ft Harrison AveMartin Luther King, Jr. AveSeminole St Pierce St Chestnut St Cedar St Drew StMyrtle AveFranklin St Maple St Osceola AvePark StGarden AveClevela Street Types and Key Corners Downtown Zoning District & Development Standards Cleveland St Jones St East AveCourt St Turner St Druid Rd Prospect AveFt Harrison AveLaura St Grove St Street Type A Street Type B Street Type C Street Type D Street Type E Street Type F Key Corners Key Corners, Festival Area Service Streets DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 33Highland AveMissouri AveCourt St Laura St Park St San Juan StBetty LnPierce StHillcrest Aveeveland St 0 1,250 2,500625 Feet Drew St Franklin St t Grove St Lincoln AveSan Remo AveG u l f t o B a y B l v d Missouri AveCleveland St N View Corridor Hardscape Only DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 34 SECTION C-301. DEVELOPMENT POTENTIAL A) Maximum Development Potential 1. Development in the Downtown District shall be consistent with the development potential set forth by location in the Clearwater Downtown Redevelopment Plan. Properties within the Downtown District shall have a future land use of Central Business District (CBD), which is consistent with the Activity Center (AC) Countywide Plan Map category and the Special Center subcategory in the Countywide Plan for Pinellas County. The maximum development potential set forth for each established character district is shown on Figures 3 through 7. Residential uses and overnight accommodation uses are regulated by density, or units per acre, while nonresidential uses are regulated by intensity, or floor area ratio (FAR). The development potential for mixed-use projects shall be determined consistent with Section 3-902. 2. Residential density on parcels proposed for development within the Downtown Gateway Character District which have frontage along Street Type F shall be limited to no more than two dwelling units. B) Residential Density in Coastal Storm Area Where residential density was increased in 2018, residential density on those portions of property located within the coastal storm area (CSA) shall be limited to the density in place prior to the adoption of the Clearwater Downtown Redevelopment Plan (adopted March 2, 2018) consistent with Figure 7. Residential Density in the Coastal Storm Area. However, if development is located entirely outside of those portions of property located within the CSA, this provision shall not apply. SECTION C-302. BUILDING HEIGHT A) Maximum Building Heights The maximum building height for each character district is shown on Figure 8. Maximum Height & Height Transitions. Division 3. Character District Standards B) Height Transitions 1. Buildings greater than 75 feet in height shall provide step backs consistent with the following standards. a. Buildings shall have at least a 15-foot minimum facade step back from the lower floor facade between the 3rd and 6th floors along frontages abutting public streets. Buildings greater than 150 feet in height shall have an additional 15- foot minimum facade step back between the 12th and 15th floors along frontages abutting public streets. b. Buildings along the boundary of the Downtown District and/or those properties within the Downtown District for which the permissible maximum height would be greater than 10 feet higher than the permissible maximum height on an abutting parcel (see Figure 8) shall have at least a 15-foot minimum facade step back from the lower floor facade between the 3rd and 6th floor along the property line(s) which abut the boundary and/or a property with a lesser permissible height. 2. To avoid a monotonous streetscape, a building shall not replicate the step back configuration of the neighboring buildings including those across rights- of-way. 3. In addition to the step back requirements above, buildings, or portions of buildings located on properties that are two acres or larger in size and located west of North Osceola Avenue and north of Seminole Street, but not fronting on Cedar Street, and are greater than 30 feet in height shall not be closer than 30 feet to any property. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 35 SECTION C-303. PERMITTED USES & PARKING A) Use & Off Street Parking Table Permitted uses and approval levels by character district, along with off-street parking requirements, are listed in Table 1. Use & Off-Street Parking. In addition, only residential land uses are permitted along Street Types E and F. Column intentionally Blank DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 36 Figure 3. Maximum Intensity - FAR Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser Prepared by: City of Clearwater Planning & Development Department, May 2018 Cedar St Nicholson St Osceola AveGarden AveJones St Drew St Grove St Laura St Park St Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St Druid RdMartin Luther King, Jr AveCleveland St Missouri AveGu l f t o B a y B l v d Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum FAR Downtown District & Development Standards 0 1,250 2,500625 Feet0.5 0.55 1.5 2.5 4.0 N DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 37 Figure 4. Maximum Residential Density Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser Prepared by: City of Clearwater Planning & Development Department, May 2018 Cedar St Nicholson St Osceola AveGarden AveJones St Drew St Grove St Laura St Park St Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St Druid RdMartin Luther King, Jr AveCleveland St Missouri AveGu l f t o B a y B l v d Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum Residential Density Downtown District & Development Standards 0 1,250 2,500625 Feet35 Units per Acre 50 Units per Acre 75 Units per Acre N DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 38 Figure 5. Maximum Hotel Density Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser Prepared by: City of Clearwater Planning & Development Department, May 2018 Cedar St Nicholson St Osceola AveGarden AveJones St Drew St Grove St Laura St Park St Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St Druid RdMartin Luther King, Jr AveCleveland St Missouri AveGu l f t o B a y B l v d Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum Hotel Density Downtown District & Development Standards 0 1,250 2,500625 Feet N/A 40 Units per Acre 50 Units per Acre 95 Units per Acre 35 Units per Acre 10 Rooms Maximum (Bed & Breakfast Only) N DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 39 Figure 6. Maximum Mixed-Use Density Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser Prepared by: City of Clearwater Planning & Development Department, May 2018 Cedar St Nicholson St Osceola AveGarden AveJones St Drew St Grove St Laura St Park St Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St Druid RdMartin Luther King, Jr AveCleveland St Missouri AveGu l f t o B a y B l v d Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum Mixed-Use Density Downtown District & Development Standards 0 1,250 2,500625 FeetN/A 50 Units per Acre N DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 40 Figure 7. Residential Density in the Coastal Storm Area Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser; Tampa Bay Regional Planning Council Prepared by: City of Clearwater Planning & Development Department, May 2018 Drew St Ft Harrison AvePierce St Cedar St Georgia St Myrtle AveLaura St Seminole St Osceola AveEldridge St Garden AveNicholson St Cleveland St Residential Density in Coastal Storm Area Downtown District & Development Standards 0 625 1,250312.5 FeetDowntown Core Old Bay 7.5 Units per Acre 25 Units per Acre 70 Units per Acre N DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 41 Cedar St Nicholson St Osceola AveGarden AveJones St Drew St Grove St Laura St Park St Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St Druid RdMartin Luther King, Jr AveCleveland St Missouri AveGu l f t o B a y B l v d Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum Height & Height Transitions Downtown District & Development Standards 0 1,250 2,500625 Feet 75 100 (Hotel Only) 150 Unlimited Height Transitions 35 45 55 N Figure 8. Maximum Height & Height Transitions Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser Prepared by: City of Clearwater Planning & Development Department, May 2018 DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 42 Table 1. Use & Off -Street Parking Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria Minimum Off - Street Parking Spaces RESIDENTIAL USES Attached Dwellings BCP BCP BCP BCP BCP Parking provided in excess of the minimum required may be provided as tandem parking. Handicapped parking spaces shall not be used for tandem spaces. 1/unit Community Residential Homes X BCP X BCP BCP 1. See footnote 1. 2. No more than six residents shall be permitted. 1 per 2 residents Detached Dwellings X BCP BCP BCP BCP Parking provided in excess of the minimum required may be provided as tandem parking. 2/unit NONRESIDENTIAL USES Alcoholic Beverage Sales BCP BCP BCP BCP BCP Permitted in Storefront 1 and Storefront 2 Frontages only. N/A Animal Boarding FLD FLD FLD FLD FLD 1. The use of the parcel does not involve animal confi nement facilities that are open to the outside. 2. Animals may have supervised outdoor exercise but only between 7:00 a.m.— 9:00 p.m. In no case shall animals be left unsupervised while outdoors. N/A Assisted Living Facilities X BCP BCP X BCP None N/A Bars BCP BCP BCP BCP BCP If the parcel proposed for development is abutting Street Types E or F, the following shall apply: 1. A landscaped wall or fence that is a minimum of six feet in height shall be constructed along property lines abutting those parcels with a Street Type of E or F. 2. No outdoor amplifi ed music allowed after 11:00 pm Sunday through Thursday or 12:00 midnight Friday and Saturday. N/A Footnotes: 1. The use shall not be located within 1,000 feet of another like use. 2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F. 3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended. Key: BCP – Level 1 Minimum Standards (Building Construction Permit) FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required) FLD – Level 2 Flexible Development (Community Development Board approval required) X – Not Permitted DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 43 Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria Minimum Off - Street Parking Spaces Brewpubs BCP BCP BCP BCP BCP If the parcel proposed for development is abutting Street Types E or F, the following shall apply: 1. A landscaped wall or fence that is a minimum of six feet in height shall be constructed along property lines abutting those parcels with a Street Type of E or F. 2. No outdoor amplifi ed music allowed after 11:00 pm Sunday through Thursday or 12:00 midnight Friday and Saturday. N/A Community Gardens BCP BCP BCP BCP BCP None N/A Congregate Care X BCP BCP X BCP None N/A Convention Center FLS X X X X None N/A Educational Facilities FLS FLS FLS FLS FLS None 4/1,000 SF GFA, or as determined by the Community Development Coordinator based on a parking study Governmental Uses FLS FLS FLS FLS FLS None N/A Indoor Recreation/ Entertainment BCP BCP BCP BCP BCP None N/A Light Assembly BCP BCP BCP BCP BCP None N/A Footnotes: 1. The use shall not be located within 1,000 feet of another like use. 2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F. 3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended. Key: BCP – Level 1 Minimum Standards (Building Construction Permit) FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required) FLD – Level 2 Flexible Development (Community Development Board approval required) X – Not Permitted Table 1. Use & Off -Street Parking (continued) DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 44 Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria Minimum Off - Street Parking Spaces Marinas & Marina Facilities FLD FLD X X X 1. High and dry and/or upland boat storage is prohibited. 2. Must comply with Section 3-601.C.3 and Section 3-603 of this Development Code 3. The parcel proposed for development is not located in areas identifi ed in the Comprehensive Plan as areas of environmental signifi cance including Clearwater Harbor grass beds or Clearwater Harbor spoil islands. 4. No commercial activities other than the mooring of boats on a rental basis shall be permitted on any parcel of land which is contiguous to a parcel of land which is designated as residential in the Zoning Atlas, unless the marina facilities are totally screened from view from the contiguous land which is designated as residential and the hours of operation of the commercial activities are limited to the time period between sunrise and sunset. 1 per 2 slips Medical Clinic BCP BCP BCP BCP BCP None N/A Microbreweries FLS FLS FLS FLS FLS See footnote 2.N/A Museums BCP BCP BCP BCP BCP None N/A Nightclubs BCP FLS FLS FLS FLS See footnote 2.N/A Offi ces BCP BCP BCP BCP BCP None N/A Open Space BCP BCP BCP BCP BCP None N/A Footnotes: 1. The use shall not be located within 1,000 feet of another like use. 2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F. 3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended. Key: BCP – Level 1 Minimum Standards (Building Construction Permit) FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required) FLD – Level 2 Flexible Development (Community Development Board approval required) X – Not Permitted Table 1. Use & Off -Street Parking (continued) DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 45 Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria Minimum Off - Street Parking Spaces Overnight Accommodations (Bed & Breakfast) X BCP BCP BCP X 1. The use is accessory to the use of the principal building as a private residence. 2. An owner or manager shall reside on the premises in the principal building. 3. Food service in conjunction with the overnight accommodations shall be limited to guests of the use, and shall include at a minimum service of breakfast to guests. 4. Off -street parking is screened to a height of four feet by a landscaped wall or fence so that headlamps from automobiles in the off -street parking area cannot project into adjacent properties and streets. 5. Receptions or parties of any kind are prohibited. 2/dwelling unit plus 1/ overnight accommodation unit Overnight Accommodations (Hotel) BCP BCP BCP BCP BCP None 0.75/unit Parking Garages BCP BCP BCP BCP BCP None N/A Parks & Recreation Facilities BCP BCP BCP BCP BCP None N/A Places of Worship BCP BCP BCP BCP BCP None N/A Public Facility FLD X X X X None N/A Public Transportation Facilities FLS X X FLS X None N/A Research & Technology BCP BCP BCP BCP BCP None N/A Restaurants BCP BCP BCP BCP BCP Drive-through components are prohibited.N/A Retail Plazas BCP BCP BCP BCP BCP See footnote 3.N/A Retail Sales & Services BCP BCP BCP BCP BCP See footnote 3.N/A Schools BCP BCP BCP BCP BCP None N/A Footnotes: 1. The use shall not be located within 1,000 feet of another like use. 2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F. 3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended. Key: BCP – Level 1 Minimum Standards (Building Construction Permit) FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required) FLD – Level 2 Flexible Development (Community Development Board approval required) X – Not Permitted Table 1. Use & Off -Street Parking (continued) DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 46 Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria Minimum Off - Street Parking Spaces Self Storage Warehouses FLS X FLS FLS X 1. The use shall be secondary to and shall not exceed 25 percent of the gross fl oor area of another principal use. 2. Leasing offi ce and other non-storage customer service areas shall be incorporated into the building frontage along the primary street. 3. Outdoor storage of any kind shall be prohibited. 4. All loading areas, including bays and loading zones used for the placement of personal products onto, or removal from, a transportation vehicle shall be provided along the interior side or rear of the building. N/A Social & Community Centers X BCP BCP BCP BCP None N/A Social/Public Service Agencies X X FLD X FLD 1. See footnote 1. 2. See footnote 2. N/A Telecommunication Towers BCP BCP BCP BCP BCP Shall meet requirements set forth in Section 3-2001. N/A TV/Radio Studios FLS FLS FLS FLS FLS See footnote 2.N/A Utility/Infrastructure Facilities BCP BCP BCP BCP BCP None N/A Vehicle Sales/Display, Limited BCP BCP BCP BCP BCP 1. The use shall be within an enclosed structure and no outdoor display, storage, and/or sales shall be permitted. 2. Vehicle service of any kind shall be prohibited. N/A Veterinary Offi ces BCP BCP BCP BCP BCP None N/A Footnotes: 1. The use shall not be located within 1,000 feet of another like use. 2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F. 3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended. Key: BCP – Level 1 Minimum Standards (Building Construction Permit) FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required) FLD – Level 2 Flexible Development (Community Development Board approval required) X – Not Permitted Table 1. Use & Off -Street Parking (continued) DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 47 Use Long Term Spaces Attached Dwellings (10 or more units) 1 per 4 dwelling units. Units with private garage or private storage space are exempt. Offi ces 2 min., or 1 per 10,000 SF GFA Parking Garages 2 min., or 1 per 20 vehicle parking spaces, whichever is greater Public Transportation Facilities 4 min., or 1 per 10,000 SF GFA Table 2. Bicycle Parking B) Bicycle Parking Bicycle spaces shall be provided for new development providing off-street parking as listed in Table 2. Bicycle Parking and shall comply with the bicycle parking standards in Section 3-1411 of this Development Code. Buildings with less than 5,000 square feet of gross building area and residential projects with fewer than 10 units are exempt from this requirement. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 48 Division 4. Frontage Standards SECTION C-403. KEY CORNER REQUIREMENTS For locations identified as Key Corners on Figure 2. Regulating Plan – Street Types and Key Corners, ground floor building space within 100 feet of the corner and to a depth of 20 feet minimum from the front facade (as measured along front property lines) shall be occupied only by active uses including retail sales and services, restaurants, bars, brewpubs, microbreweries, nightclubs, and/or lobbies to upper story building space. For buildings occupied only by residential uses, ground floor amenity areas such as offices, lobbies, or fitness centers shall count toward meeting this requirement only if the ground floor facade meets the requirements applicable to Storefront 1 or Storefront 2 frontages. Ground floor building space designed for open air dining or cafe use may count towards this requirement. Flexibility in meeting facade transparency requirements in these locations shall not be permitted. Key corner requirements shall not apply to publicly owned park and plaza space. SECTION C-401. RELATIONSHIP BETWEEN STREET TYPES AND FRONTAGE STANDARDS Table 3. Frontages and Street Types shows which development standards in this division apply by the street types shown in Figure 2. Regulating Plan – Street Types and Key Corners. SECTION C-402. PROPERTIES WITH MULTIPLE STREET FRONTAGES A) Defi nition of Primary and Secondary Street Frontages For project sites with multiple street frontages, including corner sites, a primary street frontage shall be defined. The primary street frontage shall be defined as the street frontage with the highest level of designated street type or the highest level of existing and planned pedestrian activity as defined in the Clearwater Downtown Redevelopment Plan. B) Defi nition of Frontages for Corner Sites For corner sites where the street type is the same on two frontages, the primary street frontage shall be defined as the frontage to which the majority of buildings on adjacent sites are oriented and addressed. In locations where the orientation of buildings on adjacent sites is unclear, the primary street frontage shall be defined as the frontage on which the building is addressed. As provided in Division 8. Flexibility, a limited amount of flexibility in meeting requirements for frontages defined as secondary street frontages may be approved. C) Application of Setbacks on Through Lots For project sites with frontage on two parallel streets, one of which is a Service Street Type, the side setbacks applicable to the primary street frontage shall apply. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 49 Frontages General Character Front Setback Parking Location Street Types A B C D E F Storefront 1 Traditional “Main Street” conditions with continuous storefronts with high levels of storefront transparency. 3’ max.Rear yard parking. No parking along street frontages.••• Storefront 2 Traditional “Main Street” conditions with moderate levels of storefront transparency and allowance for side yard parking. 3’ max.Rear yard and limited side parking permitted.• Workshop/ Flex Flexible frontages with modest setbacks, discontinuous frontage and moderate transparency. 5’ min. - 10’ max. Rear yard and limited side parking permitted.• Urban Residential 1 Urban townhouse and apartments with individual entires and front stoops. 3’ min. - 5’ max. Rear yard parking. No parking along street frontages.•• Urban Residential 2 Urban townhouse and apartments with modest landscaped setbacks and allowance for front porches and shared entries 8’ min. - 15’ max. Rear yard parking. No parking along street frontages.• Neighborhood Infi ll Single family houses, duplexes, townhouses, and small apartments with modest landscaped setbacks. 8’ min. - 15’ max. Parking behind units accessed from side streets or shared drives.• Neighborhood Conservation Single family houses and duplexes with traditional front yards. 20’ min.Parking behind front facades accessed from private driveways.• Table 3. Frontages and Street Types DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 50 A) General The Storefront 1 Frontage Standards are intended for application along Street Types A, B, and C which are identified as appropriate for high levels of existing or planned pedestrian activity and active ground floor uses. Development standards for this type of frontage require front building facades and building entries oriented to public sidewalks with traditional storefront design treatments with large, transparent display windows, building entries at sidewalk grade, awnings or canopies, minimal front setbacks, and parking to the rear of occupied building space. (In the sections below, the bold lettering in parentheses refers to the annotations in Figures 10 and 11.) B) Building Setbacks 1. Buildings shall be placed along street frontages consistent with the following building setbacks from property lines: a. Front Setbacks (A): 0 feet minimum, 3 feet maximum. b. Side Setbacks (B): 0 feet maximum, or as required by applicable building and fire codes. c. Rear Setbacks (C): 10 feet minimum. 2. Front building setbacks on Fort Harrison Avenue, Cleveland Street, and Osceola Avenue shall be increased to the extent required to allow for the creation of sidewalks widths consistent with the Master Streetscape Plan within the Clearwater Downtown Redevelopment Plan. 3. To promote continuity of frontages along front setbacks, the space between buildings on the same or adjacent sites shall be 20 feet maximum and may be occupied by a mid-block pedestrian passageway open for public use during regular business hours. Where such space is provided with no pedestrian passageway, a 6-foot minimum, 8-foot maximum high brick or other masonry wall, wall with masonry columns linked by substantial grill work, or wall designed to match the architectural design of the building shall be constructed in line with the front building facade. SECTION C-404. STOREFRONT 1 FRONTAGE Figure 9. Storefront 1 Example B B D Building C Rear Parking AA E F Building Rear Parking Figure 10. Storefront 1 Building Placement Figure 11. Storefront 1 Parking & Projections DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 51 C) Front Setback Improvements Where front setbacks are provided, the area within the setback shall be improved as a hardscape extension of the public streetscape with no change in elevation from adjacent sidewalks, no landscape areas, and no permanent physical obstructions such as a curbing, railing, or fencing. Movable furnishings, including tables, seats, and landscape planters, are permitted. D) Ground Floor Facades & Entries 1. Building facades along street frontages shall meet building design standards in Appendix C, Division 6. 2. Ground floor front building facades shall meet the following standards (D): a. Building facades shall be located along front setbacks and aligned parallel to streets and public sidewalks. b. A minimum 60 percent of the area of the ground floor facade between 2 and 10 feet in height above adjacent ground level shall consist of storefront windows and doors with transparent glazing with no more than 10 percent daylight reduction (tinting) and no reflective or mirrored coating or treatment. Transom windows are encouraged above storefront display windows. Residential window types, with closely spaced mullions and recessed punched windows, are not allowed for storefront frontages. The bottom of storefront windows shall be no more than 2 feet above the adjacent ground level. c. Primary entries to individual ground floor tenant spaces and entries to shared lobbies for upper story spaces shall be located along the front facade and may be recessed 18 inches maximum. d. Thresholds at front building entries and the ground floor finished floor elevation shall match the elevation of the abutting public sidewalk or publicly accessible plaza. e. The ground floor floor-to-structural-ceiling height shall be 14 feet minimum and ground floor building space shall be designed to meet Florida Building Code requirements for commercial uses. 3. Awnings, canopies, or other forms of weather protection shall be required along at least 80 percent of the front facade and shall meet the standards in Appendix C, Division 6 (E). E) Parking 1. In addition to the following standards, parking location, design and access shall meet the standards in Appendix C, Division 5. 2. Parking shall be located to the rear of the property away from the primary street frontage and corner locations. Parking to the side of buildings is prohibited. 3. Parking, vehicular loading/unloading areas, and passenger drop off areas are prohibited in front setbacks. 4. Parking and vehicular circulation areas incorporated in the ground floor of a building along street frontages shall be located behind fully- enclosed, occupied building space with a depth of 20 feet minimum (F). 5. Surface and structured parking shall comply with side and rear building setbacks. Side and/or rear setbacks shall not apply between surface parking areas on abutting properties which provide for shared access and use. 6. With approval from appropriate City, County or State authorities, parallel parking may be constructed within the right-of-way along streets abutting the property. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 52 A) General The Storefront 2 Frontage Standards are intended for application along Street Type C which is identified as appropriate for moderate levels of existing or planned pedestrian activity. Development standards for this frontage require front building facades and building entries oriented to public sidewalks with traditional storefront design treatments with large, transparent display windows, building entries at sidewalk grade, awnings or canopies, minimal front setbacks, and parking to the side and rear of occupied building space. (In the sections below, the bold lettering in parentheses refers to the annotations in Figures 13 and 14.) B) Building Setbacks 1. Buildings shall be placed along street frontages consistent with the following building setbacks from property lines: a. Front Setbacks (A): 0 feet minimum, 3 feet maximum. b. Side Setbacks (B): 0 feet maximum, or as required by applicable building and fire codes. c. Rear Setbacks (C): 10 feet minimum. 2. Front building setbacks on Fort Harrison Avenue, Cleveland Street, and Osceola Avenue shall be increased to the extent required to allow for the creation of sidewalks widths consistent with the Master Streetscape Plan within the Clearwater Downtown Redevelopment Plan. C) Front Setback Improvements 1. Where front setbacks are provided, the area within the setback shall be improved primarily as a hardscape extension of the public streetscape with no change in elevation from adjacent sidewalks. 2. Landscape areas may account for 35 percent maximum of the front setback area. Such landscaping shall comply with landscape requirements in Section 3-1202. 3. Low curbing may be used to define the edge of landscape areas but no permanent physical obstructions such as walls, railing, or fencing are permitted. SECTION C-405. STOREFRONT 2 FRONTAGE Figure 12. Storefront 2 Example D B C Building Rear Parking Limited Side Parking B A DD Figure 13. Storefront 2 Building Placement Figure 14. Storefront 2 Parking & Projections G F Building Rear Parking Limited Side Parking E DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 53 D) Ground Floor Facades & Entries 1. Building facades along street frontages shall meet building design standards in Appendix C, Division 6. 2. Ground floor front building facades shall meet the following standards (D): a. Building facades shall be located along front setbacks and aligned parallel to streets and public sidewalks. b. A minimum 50 percent of the area of the ground floor facade between 2 and 10 feet in height above adjacent ground level shall consist of storefront windows and doors with transparent glazing with no more than 10 percent daylight reduction (tinting) and no reflective or mirrored coating or treatment. Transom windows are encouraged above storefront display windows. Residential window types, with closely spaced mullions and recessed punched windows, are not allowed for storefront frontages. The bottom of storefront windows shall be no more than 2 feet above the adjacent ground level. c. Primary entries to individual ground floor tenant spaces and entries to shared lobbies for upper story spaces shall be located along the front facade and may be recessed 18 inches maximum. d. Thresholds at front building entries and the ground floor finished floor elevation shall match the elevation of the abutting public sidewalk or publicly accessible plaza. e. The ground floor floor-to-structural-ceiling height shall be 14 feet minimum and ground floor building space shall be designed to meet Florida Building Code requirements for commercial uses. 3. Awnings, canopies, or other forms of weather protection shall be required along at least 80 percent of the front facade and shall meet the standards in Appendix C, Division 6 (E). E) Parking 1. In addition to the following standards, parking location, design and access shall meet standards in Appendix C, Division 5. 2. Parking, vehicular loading/unloading areas, and passenger drop off areas are prohibited in front setbacks. 3. Surface parking located to the side of buildings along streets shall be no greater than 1 bay in width or 60 feet maximum as measured along the street frontage and shall be set back 5 feet behind front building facades and screened from public sidewalks by a opaque hedge or wall 24 to 36 inches in height (F). 4. Parking and vehicular circulation areas incorporated in the ground floor of a building along street frontages shall be located behind fully- enclosed, occupied building space with a depth of 20 feet minimum (G). 5. Surface and structured parking shall comply with side and rear building setbacks. Side and/or rear setbacks shall not apply between surface parking areas on abutting properties which provide for shared access and use. 6. With approval from appropriate City, County or State authorities, parallel parking may be constructed within the right-of-way along streets abutting the property. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 54 A) General The Workshop/Flex Frontage Standards are intended for application along Street Type D which is identified as appropriate for a mix of land uses and building types. Development standards for this frontage require front building facades and building entries oriented to public sidewalks with modest front setbacks and facade transparency, and parking to the rear or side of occupied building space. (In the sections below, the bold lettering in parentheses refers to the annotations in Figures 16 and 17.) B) Building Setbacks 1. Buildings shall be placed along street frontages consistent with the following building setbacks from property lines: a. Front Setbacks (A): 5 feet minimum, 10 feet maximum. b. Side Setbacks (B): 10 feet minimum. c. Rear Setbacks (C): 10 feet minimum. C) Front Setback Improvements 1. The front setback area shall be improved as a landscape area with walkway connections between sidewalks and front building entries. Low curbing may be used to define the edge of landscape areas but no permanent physical obstructions such as walls, railings, or fencing are permitted between the street and front building facade. 2. Landscaping in the front setback area shall comply with landscape requirements in Section 3-1202. 3. Hardscape areas improved as open air patio or café space may account for 50 percent maximum of the front setback area. Such areas may be defined by railings or low walls 36 inches maximum in height. SECTION C-406. WORKSHOP/FLEX FRONTAGE Figure 15. Workshop/Flex Example B C Building Rear Parking B D A Limited Side ParkingD Figure 16. Workshop/Flex Building Placement Figure 17. Workshop/Flex Parking & Projections Building Rear Parking Limited Side Parking F E G DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 55 D) Ground Floor Facades & Entries 1. Building facades along street frontages shall meet building design standards in Appendix C, Division 6. 2. Ground floor front building facades shall be designed to meet the following standards (D): a. Building facades shall be located along front setbacks and aligned parallel to streets and public sidewalks. b. A minimum 40 percent of the area of the ground floor facade between 2 and 10 feet in height above adjacent ground level shall consist of windows and doors with transparent glazing with no more than 10 percent daylight reduction (tinting) and no reflective or mirrored coating or treatment. c. Primary entries to individual ground floor tenant spaces and entries to shared lobbies for upper story spaces shall be located along the front facade and may be recessed 18 inches maximum. d. Thresholds at front building entries and the ground floor finished floor elevation may be elevated 18 inches maximum above the grade of the abutting public sidewalk or publicly accessible plaza. e. The ground floor floor-to-structural-ceiling height shall be 14 feet minimum and ground floor building space shall be designed to meet Florida Building Code requirements for commercial uses. 3. Awnings, canopies, or other forms of weather protection shall be required at building entries and shall meet the standards in Appendix C, Division 6 (E). E) Parking 1. In addition to the following standards, parking location, design and access shall meet standards in Appendix C, Division 5. 2. Parking, vehicular loading/unloading areas, and passenger drop off areas are prohibited in front setbacks. 3. Surface parking located to the side of buildings along streets shall be no greater than 2 bays in width or 120 feet maximum as measured along the street frontage and shall be set back 5 feet behind front building facades and screened from public sidewalks by a opaque hedge or wall 24 to 36 inches in height. (F). 4. Surface parking and vehicular circulation areas incorporated in the ground floor of a building along street frontages shall be located behind fully- enclosed, occupied building space with a depth of 20 feet minimum (G). 5. Surface and structured parking shall comply with side and rear building setbacks. Side and/or rear setbacks shall not apply between surface parking areas on abutting properties which provide for shared access and use. 6. With approval from appropriate City, County or State authorities, parallel parking may be constructed within the right-of-way along streets abutting the property. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 56 A) General The Urban Residential 1 Frontage Standards are intended for application along Street Types B and C which are identified as appropriate for high levels of existing or planned pedestrian activity. Development standards for this frontage require buildings oriented to public sidewalks with residential ground floor uses with minimal front setbacks, ground floors elevated above adjacent sidewalk grade, and parking to the rear of occupied building space. (In the sections below, the bold lettering in parentheses refers to the annotations in Figures 19 and 20.) B) Building Setbacks 1. Buildings shall be placed along street frontages consistent with the following building setbacks from property lines: a. Front Setbacks (A): 3 feet minimum, 5 feet maximum. b. Side Setbacks (B): 0 feet maximum, or as required by applicable building and fire codes. c. Rear Setbacks (C): 10 feet minimum. 2. Front building setbacks on Fort Harrison Avenue, Cleveland Street, and Osceola Avenue shall be increased to the extent required to allow for the creation of sidewalks widths consistent with the Master Streetscape Plan within the Clearwater Downtown Redevelopment Plan. 3. To promote continuity of frontages along front setbacks, the space between buildings on the same or adjacent sites shall be 20 feet maximum and may be occupied by a mid-block pedestrian passageway open for tenant use. Where such space is provided with no pedestrian passageway, a 6-foot minimum, or 8-foot maximum high brick or other masonry wall, wall with masonry columns linked by substantial grill work, or wall designed to match the architectural design of the building shall be constructed in line with the front building facade. SECTION C-407. URBAN RESIDENTIAL 1 FRONTAGE Figure 18. Urban Residential 1 Example B Building C Rear Parking D B AAA Figure 19. Urban Residential 1 Building Placement Figure 20. Urban Residential 1 Parking & Projections E Building Rear Parking F DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 57 C) Front Setback Improvements 1. The front setback area shall be improved with landscape areas and walkways providing access to common building entries and to porches or stoops at entries to ground floor units. Walkways to building entries shall generally match sidewalk grade. 2. Landscaping in the front setback area shall comply with landscape requirements in Section 3-1202. 3. Walls, railings, fencing, or other similar improvements not part of a porch or stoop are prohibited within front setbacks. 4. Fenced, walled, or otherwise enclosed patios or other forms of enclosed outdoor space are not permitted for ground floor units along street frontage. D) Ground Floor Facades & Entries 1. Building facades along street frontages shall meet building design standards in Appendix C, Division 6. 2. Ground floor front building facades shall meet the following standards (D): a. Building facades shall be located along front setbacks and aligned parallel to streets and public sidewalks. b. The finished floor elevation of ground floor residential units along front setbacks shall be elevated 18 inches minimum, 36 inches maximum above the grade of adjacent sidewalks. c. Primary entries to individual ground floor units and shared lobby space providing access to upper story units shall be located along the front facade and be visible from streets and sidewalks. 3. Stoops shall be provided at entries to individual ground floor units and be designed to meet the following standards (E): a. Stoops may project 5 feet maximum from front building facades into setbacks. b. Stoops shall include stairs and landings providing access to unit entries with low walls or railings on stairs and landings as required by Florida Building Code. c. No more than two front stoops serving adjacent units shall be connected. d. Landscape areas between stoops may be defined by curbing or low walls. Such landscaping shall comply with landscape requirements in Section 3-1202. 4. Canopies or other forms of weather protection shall be provided at front building entries to shared ground floor lobby space and shall meet the standards in Appendix C, Division 6 (E). E) Parking 1. In addition to the following standards, parking location, design and access shall meet standards in Appendix C, Division 5. 2. Parking shall be located to the rear of the property away from the primary street frontage and corner locations. Parking to the side of buildings is prohibited. 3. Parking, vehicular loading/unloading areas, and passenger drop off areas are prohibited in front setbacks. 4. Parking and vehicular circulation areas incorporated in the ground floor of a building along street frontages shall be located behind fully- enclosed, occupied building space with a depth of 20 feet minimum (F). 5. Surface and structured parking shall comply with side and rear building setbacks. Side and/or rear setbacks shall not apply between surface parking areas on abutting properties which provide for shared access and use. 6. With approval from appropriate City, County or State authorities, parallel parking may be constructed within the right-of-way along streets abutting the property. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 58 A) General The Urban Residential 2 Frontage Standards are intended for application along Street Type D which is identified as appropriate for a mix of land uses and building types. Development standards for this frontage require buildings oriented to public sidewalks with residential ground floor uses with modest front setbacks, ground floors elevated above adjacent sidewalk grade, and parking to the rear of occupied building space. (In the sections below, the bold lettering in parentheses refers to the annotations in Figures 22 and 23.) B) Building Setbacks 1. Buildings shall be placed along street frontages consistent with the following building setbacks from property lines: a. Front Setbacks (A): 8 feet minimum, 15 feet maximum. b. Side Setbacks (B): 5 feet minimum or as required by applicable building and fire codes. c. Rear Setbacks (C): 10 feet minimum. C) Front Setback Improvements 1. The front setback area shall be improved with landscape areas and walkways providing access to common building entries and to porches or stoops at entries to ground floor units. Walkways to building entries shall generally match sidewalk grade. 2. Landscaping in the front setback area shall comply with landscape requirements in Section 3-1202. 3. Walls, railings, fencing, or other similar improvements not part of a porch or stoop are prohibited within front setbacks. D) Ground Floor Facades & Entries 1. Building facades along street frontages shall meet building design standards in Appendix C, Division 6. 2. Ground floor front building facades shall meet the following standards (D): a. Building facades shall be located along front setbacks and aligned parallel to streets and public sidewalks. SECTION C-408. URBAN RESIDENTIAL 2 FRONTAGE Figure 21. Urban Residential 2 Example B C Building Rear Parking B D AAA Figure 22. Urban Residential 2 Building Placement Figure 23. Urban Residential 2 Parking & Projections Building Rear Parking E F DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 59 b. The finished floor elevation of ground floor residential units along front setbacks shall be elevated 18 inches minimum, 36 inches maximum above the grade of adjacent sidewalks. c. Primary entries to individual ground floor units, where provided, and shared lobby space shall be located along the front facade and be visible from streets and sidewalks. 3. Where primary entries to individual ground floor units are located along the front facade, front porches or stoops shall be provided at entries and designed to meet the following standards (E): a. Porches and stoops may project 4 feet minimum, 8 feet maximum from front building facades into setbacks but shall be located no closer than 2 feet from public sidewalks. b. No more than two front porches or stoops serving adjacent units shall be connected. c. Landscape areas at least 8 feet in width as measured along the front building facade shall be provided between individual or connected porches or stoops. 4. Canopies or other forms of weather protection shall be provided at front building entries to shared ground floor lobby space and shall meet the standards in Appendix C, Division 6 (E). E) Parking 1. In addition to the following standards, parking location, design and access shall meet standards in Division 5. 2. Parking shall be located to the rear of the property away from the primary street frontage and corner locations. Parking to the side of buildings is prohibited. 3. Parking, vehicular loading/unloading areas, and passenger drop off areas are prohibited in front setbacks. 4. Parking and vehicular circulation areas incorporated in the ground floor of a building along street frontages shall be located behind fully- enclosed, occupied building space with a depth of 20 feet minimum (F). 5. Surface and structured parking shall comply with side and rear building setbacks. Side and/or rear setbacks shall not apply between surface parking areas on abutting properties which provide for shared access and use. 6. With approval from appropriate City, County or State authorities, parallel parking may be constructed within the right-of-way along streets abutting the property. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 60 A) General The Neighborhood Infill Frontage Standards are intended for application along Street Type E which is identified as appropriate for residential development and redevelopment. Development standards for this frontage require attached and detached dwellings oriented to public sidewalks with modest landscaped front setbacks and parking to the rear of occupied building space with parking to the rear of occupied building space. (In the sections below, the bold lettering in parentheses refers to the annotations in Figures 25 and 26.) B) Building Setbacks 1. Buildings shall be placed along street frontages consistent with the following building setbacks from property lines: a. Front Setbacks (A): 8 feet minimum, 15 feet maximum. b. Side Setbacks (B): 5 feet minimum or as required by applicable building and fire codes. c. Rear Setbacks (C): 10 feet minimum. C) Front Setback Improvements 1. The front setback area shall be improved with landscape areas and walkways providing access to common building entries and to porches or stoops at entries to ground floor units. Walkways to building entries shall generally match sidewalk grade. 2. Walls, railings, fencing, or other similar improvements not part of a porch or stoop are not permitted within front setbacks. 3. Fenced, walled, or otherwise enclosed patios or other forms of outdoor space are not permitted for ground floor units along street frontage. D) Ground Floor Facades & Entries 1. Building facades along street frontages shall meet building design standards in Appendix C, Division 6. Figure 24. Neighborhood Infi ll Example B B CA Building CA D Rear Parking SECTION C-409. NEIGHBORHOOD INFILL FRONTAGE Figure 25. Neighborhood Infi ll Building Placement Figure 24. Neighborhood Infi ll Parking & Projections Building E Rear Parking Rear Parking F DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 61 2. Ground floor front building facades shall meet the following standards (D): a. Building facades shall be located along front setbacks and aligned parallel to streets and public sidewalks. b. The finished floor elevation of ground floor residential units along front setbacks shall be elevated 18 inches minimum, 36 inches maximum above the grade of adjacent sidewalks. c. Primary entries to ground floor units and shared lobby space shall be located along the front facade and be visible from streets and sidewalks. 3. Front porches or stoops shall be provided at entries to individual ground floor units and be designed to meet the following standards (E): a. Porches may project 6 feet minimum, 10 feet maximum from front building facades into setbacks. Stoops may project 4 feet minimum, 6 feet maximum from front building facades into setbacks. Neither shall be located closer than 2 feet from front property line. b. For buildings at corner locations, porches shall be oriented to the primary street frontage and wrap around from to the facade along the secondary street frontage and extend 6 feet minimum along the facade facing the secondary street frontage. c. No more than two front porches or stoops serving adjacent units shall be connected. d. Landscape areas shall be provided between individual or connected porches or stoops and shall be at least 8 feet in length as measured along the front building facade. 4. Canopies or other forms of weather protection shall be provided at front building entries to shared ground floor lobby space and shall meet the standards in Appendix C, Division 6 (E). E) Parking 1. In addition to the following standards, parking location, design and access shall meet the standards in Appendix C, Division 5. 2. Surface parking shall be located to the rear of buildings away from the primary street frontage and corner locations. 3. Parking to the side of buildings behind front building facades is permitted only for single family detached dwellings and duplex building types. Such parking shall be in single width private driveways perpendicular to the right-of-way and may be located in front and side setbacks but may be no closer than 2 feet from side lot lines. 4. Surface parking lots serving multiple dwelling units shall comply with side and rear building setbacks. Side and/or rear setbacks shall not apply between surface parking lots on abutting properties which provide for shared access and use. 5. Parking, vehicular loading/unloading areas, and passenger drop off areas are prohibited in front setbacks. 6. Parking and vehicular circulation areas incorporated in the ground floor of a building or parking garage shall be located behind fully- enclosed, occupied building space along street frontages with a depth of 20 feet minimum (F). 7. With approval from appropriate City, County or State authorities, parallel parking may be constructed within the right-of-way along streets abutting the property. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 62 A) General The Neighborhood Conservation Frontage Standards are intended for application along Street Type F which is identified as appropriate for residential development and redevelopment. Development standards for this frontage require detached dwellings and attached dwellings (two units maximum, may include detached dwelling with one carriage house), as described in Table 4. Attached Dwelling Types General. oriented to public sidewalks with front lawns and parking to the rear of occupied building space with allowance for limited parking in private driveways to the side of houses. (In the sections below, the bold lettering in parentheses refers to the annotations in Figures 28 and 29.) B) Building Setbacks 1. Buildings shall be placed along street frontages consistent with the following building setbacks from property lines: a. Front Setbacks (A): 20 feet minimum. b. Side Setbacks (B): 5 feet minimum. c. Rear Setbacks (C): 10 feet minimum. 2. Front setbacks shall be no greater than the average setback for buildings along the same block frontage. C) Front Setback Improvements 1. The front setback area shall be improved with lawn and landscape areas. 2. Walkways may be provided to connect public sidewalks with porches or stoops at entries to ground floor units. Walkways to building entries shall generally match sidewalk grade. 3. Walls, railings, fencing, or other similar improvements not part of a porch or stoop are not permitted within front setbacks except that picket fences no higher than 36 inches in height may be permitted to define the front yards of individual units. 4. Fenced, walled, or otherwise enclosed patios or other forms of enclosed outdoor space are not permitted in front setbacks. SECTION C-410. NEIGHBORHOOD CONSERVATION FRONTAGE Figure 27. Neighborhood Conservation Example C C C A A A Attached Dwellings Detatched Dwelling D B B B D B Figure 28. Neighborhood Conservation Building Placement Figure 24. Neighborhood Conservation Parking & Projections G E E E F F F Rear Parking Rear Parking G G Driveway Parking Driveway Parking Driveway Parking Attached Dwellings Detatched Dwelling DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 63 D) Ground Floor Facades & Entries 1. Building facades along street frontages shall meet building design standards in Appendix C, Division 6. 2. Ground floor front building facades shall meet the following standards (D): a. Building facades shall be located along front setbacks and aligned parallel to streets and public sidewalks. b. Primary entries to ground floor units shall be located along the front facade and be visible from streets and sidewalks. 3. Front porches or stoops shall be provided at entries to individual units and be designed to meet the following standards (E): a. Porches may project 6 feet minimum, 10 feet maximum from front building facades into setbacks. Stoops may project 4 feet minimum, 6 feet maximum from front building facades into setbacks. b. For buildings at corner locations, porches shall be oriented to the primary street frontage and wrap around from to the facade along the secondary street frontage and extend 6 feet minimum along the facade facing the secondary street frontage. c. No more than two front porches or stoops serving attached units shall be connected. d. Landscape areas shall be provided between individual or connected porches or stoops and shall be at least 8 feet in length as measured along the front building facade. E) Parking 1. In addition to the following standards, parking location, design and access shall meet standards the in Appendix C, Division 5. 2. Surface parking lots shall be located to the rear of buildings away from the primary street frontage and corner locations. 3. Parking is permitted in single width private driveways. Such driveways shall meet the side setback requirement and be located to the side of buildings (F). 4. Parking incorporated in enclosed garages or the ground floor of a detached or attached dwelling shall be set back 5 feet minimum from the front building facade (G). 5. With approval from appropriate City, County or State authorities, parallel parking may be constructed within the right-of-way along streets abutting the property. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 64 SECTION C-411. FRONTAGE ALONG SERVICE STREETS A) Building Setbacks Buildings with frontage along streets designated as Service Streets on Figure 2. Regulating Plans - Street Types and Key Corners, shall be placed consistent with the following building setbacks from property lines: 1. Front Setbacks: 5 feet minimum. 2. Side Setbacks: 10 feet minimum. 3. Rear Setbacks: 10 feet minimum. B) Front Setback Improvements The front setback area shall be improved with landscaping and fencing to buffer parking lot or parking structures and service areas. Such buffers and fencing shall comply with standards in Appendix C, Division 5. C) Parking & Vehicular Circulation Parking, vehicular circulation, and other vehicular use areas are permitted along the frontage and shall be located and designed to meet standards in Appendix C, Division 5. Column intentionally Blank DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 65 Division 5. Site Design Standards SECTION C-501. GENERAL Projects within the Downtown District shall be designed to advance goals for the creation of active, attractive, safe, and comfortable streets, streetscapes, and public spaces in Downtown Clearwater. Projects shall be designed to contribute to and create a walkable urban environment with generally consistent setbacks along street frontages, active ground floor uses, front building entries, and attractive storefronts. Vehicular parking and service areas shall be located primarily to the rear of buildings and appropriately screened to minimize the visual impact on streets, streetscapes, and public spaces. The existing street grid shall be retained and expanded where possible, curb cuts shall be minimized, and streetscapes shall be improved to provide for a safe and convenient pedestrian network. SECTION C-502. DEVELOPMENT PATTERN A) Existing Street Preservation The existing street network shall be maintained. The vacation of existing public streets and alleys shall be discouraged unless new public streets and alleys are constructed to replace and serve the function of those vacated. B) Development Blocks & Lots 1. Projects shall be configured with development blocks scaled to accommodate buildings, public spaces, and mid-block off-street parking and service areas. 2. Block dimensions shall generally be as follows but may be adjusted to account for irregularly shaped parcels, utilities and utility easements, stormwater conveyance systems, and other features. a. Minimum block length: 200 feet b. Maximum block length: 600 feet 3. Lots shall maintain a consistent size, scale, pattern and rhythm of the surrounding block(s). C) New Private Drives Projects on sites of 5 acres or more shall be developed with new private drives designed consistent with the following standards: 1. New private drives shall be configured to create interconnected networks of drives defining development blocks as described in Appendix C, Section C-502.B and serve as secondary vehicular travel ways for vehicles and pedestrians. 2. New private drives shall be designed as two- way drives designed with a minimum 6-foot wide landscape strip with shade trees between curbs and sidewalks, and a continuous pedestrian zone with a 6-foot minimum wide unobstructed sidewalk. These drives may include parallel parking, landscaped medians, bike lanes, and other features. 3. New private drives shall be configured to align with existing or planned streets or drives on adjacent sites to create an interconnected network. Stub outs shall be provided to allow future connections to adjacent sites. D) New Private Service Drives To access parking and service areas located behind buildings where access by public alley is not available, new private services drives shall be constructed and designed consistent with the following standards: 1. New service drives shall be designed for one- or two-way travel. 2. In locations where new service drives provide access to multiple lots and where rear lot solid waste collection is planned, new service drives shall be designed to accommodate through block travel with no dead end or cul-de-sac. 3. For residential projects, new service drives shall be designed with sufficient space to allow for vehicle turning movements to access enclosed parking. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 66 SECTION C-503. ACCESS & CIRCULATION A) Site Access 1. All vehicular access shall occur from the rear of the property via a public alley (either existing or constructed as part of a development proposal), private service drive, or via a cross access easement from an adjacent property. Should none of these options be available or are determined to be infeasible by the City, vehicular access shall be permitted from a secondary street frontage. Vehicular access shall only be permitted from a primary street frontage when none of the above means of vehicular access is determined by the City to be available. 2. Existing curb cuts shall be closed where possible and/or consolidated to minimize impacts on pedestrian circulation along public sidewalks. 3. Establishing joint/common access drives, where such drives are permitted, is encouraged to minimize curb cuts and impacts on pedestrian circulation along public sidewalks. B) Streetscape Improvements Improvements to streetscapes within rights-of- way along lot frontages, including reconstruction shall be required pursuant Section 3-1701. To the extent possible given right-of-way limits and utility conflicts, and with approval of the FDOT, Pinellas County, and/or the City, reconstruction shall follow the standards for streetscapes found in the Master Streetscape Plan within the Clearwater Downtown Redevelopment Plan. C) Pedestrian Circulation & Access 1. Pedestrian walkways shall be provided to access parking lots and parking structures behind or to the side of buildings, connect destinations on adjacent properties, connect front building entries to adjacent sidewalks, and allow pedestrian circulation through parking lots to create a continuous pedestrian network. 2. Pedestrian walkways shall be 6-foot wide minimum and free of obstructions. 3. Pedestrian walkways that cross a parking area or other vehicular use areas shall be clearly marked with striping, contrasting paving materials (e.g., light- color concrete inlay between asphalt), textured or raised pavement, or other appropriate treatment as approved by City staff. 4. Where specialty paving, such as pavers, decorative concrete, or other materials, is used for public sidewalks or other pedestrian walkways, the specialty paving shall continue across parking access drive aisles. 5. Pedestrian walkways provided between buildings shall be designed to meet the following standards. a. Where blocks are longer than 600 feet, one mid-block pedestrian walkway open to the public during regular building hours shall be provided. b. Pedestrian walkways between buildings shall be at least 15-foot wide and 20-foot wide on average. c. Pedestrian scale lighting shall be provided along pedestrian facilities. D) Cross Parcel Connections To facilitate circulation and improve accessibility, vehicle and pedestrian paths on adjacent sites shall be interconnected. Parking lot drive aisles, private drives, private service drives, and pedestrian walkways shall be aligned and connected, and drive aisle stub outs shall be constructed on properties abutting undeveloped sites to allow for future connections. E) Connection to Trails Pedestrian and bicycle connections to the Pinellas Trail and/or Druid Trail, or future trails, bikeways, or the like, that are visible from public rights-of-way and/or building entrances shall be incorporated into site plans where property is adjacent to the Trail(s). DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 67 SECTION C-504. PARKING & SERVICE AREAS A) Surface Parking 1. Surface parking and services areas shall be designed to meet the landscaping standards set forth in Article 3, Division 12 and the parking and loading standards set forth in Article 3, Division 14. 2. Surface parking lots shall be screened from abutting residential uses by fences or walls six feet in height. 3. Interior islands of parking lots in new projects shall be designed to utilize Low Impact Development techniques such as bioretention swales and native species. Where parking curbs and gutters are provided, they shall have breaks to allow water to enter the bioretention facilities within the parking landscape islands. Parking lots with less than 20 spaces are exempt from interior island requirements in Section 3-1202.E.2 of this Development Code. B) Structured Parking All structured parking, whether freestanding, attached to a building, or integrated into a building envelope, shall be designed to comply with requirements for parking garages set forth in Article 3, Division 14, and design standards in Divisions 4 and 6 in these standards. C) Service Areas 1. Service areas, including areas providing access to loading docks and areas designated for the placement of waste containers and recycling equipment, shall be located to the rear of buildings in the most unobtrusive location possible and screened from adjacent properties and rights- of-way with architecturally finished walls and gated enclosures designed consistent with and complementary to the exterior facade of the building. 2. Service areas, including areas providing access to loading docks and areas designated for the placement of waste containers and recycling equipment, shall be accessed from secondary streets and alleys. SECTION C-505. GARAGES FOR ATTACHED OR DETACHED DWELLINGS Garages shall be located behind the principal building and accessed from public alleys, private drives, or private service drives. Where public alleys, private drives, or private service drives are not provided, single width private driveways no greater than 10 feet in width maximum are permitted and the following standards shall apply. 1. Attached, front facing garages serving detached dwellings, where permitted, shall be set back 5 feet minimum from the front facade of the building. 2. Detached garages shall be located behind the principle building and accessed from a single width private driveway. 3. Attached or detached garages on corner sites shall be located to the rear of the property away from the primary street frontage, oriented toward a secondary street frontage, and accessed from a single width private driveway. SECTION C-506. LANDSCAPE & FENCING/ WALLS A) Landscape Requirements in Article 3, Division 12 Landscape improvements shall meet the general landscaping standards set forth in Article 3, Division 12 n addition to the frontage standards in Appendix C, Division 4 and landscape and parking standards in Appendix C, Division 5. B) Fences & Walls 1. Fences and/or walls, where permitted along side and/or rear property lines, shall be located behind front building facades, and shall be painted, architecturally finished and designed consistent with and complementary to the exterior facade of the building. 2. Chain link, razor wire, barbed wire, or other similar fences are prohibited. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 68 C) Utility/Infrastructure Facilities Utility/Infrastructure facilities other than telecommunication towers and utility distribution lines shall be screened from public view by landscape screens or architecturally-finished walls and enclosures. SECTION C-507. STORMWATER MANAGEMENT Stormwater retention and detention areas are not permitted in front setbacks unless located underground in exfiltration trenches or open- bottomed underground storage and retention systems, or as part of a Low Impact Development stormwater management system incorporating features such as rain gardens and vegetative swales, or pervious pavers or pavement for pedestrian use. Traditional stormwater facilities such as dry and/or wet retention/detention ponds are permitted to the rear and side of buildings. SECTION C-508. WATERFRONT DEVELOPMENT Waterfront development shall be located and designed to meet all of the following standards. A) Waterfront Setback Waterfront development shall maintain waterfront setback of 20 feet minimum from the sea wall, property line, or mean high water line, whichever is most interior to the property. B) Parking 1. Residential uses along Clearwater Harbor shall be designed with parking garages or with parking areas internal to the site/building and screened from Clearwater Harbor. 2. Perimeter screening shall not be required for public parking located along waterfronts. SECTION C-509. DRIVE-THROUGH FACILITIES Permitted ancillary drive-through facilities, including all improvements associated with the drive-through activity such as entry and exit drives, stacking lanes, service windows, canopies, ATM kiosks, and informational signage, shall be located and designed to meet all of the following standards. A) Location & Screening Drive-through facilities shall be located to the rear of the principal building, as illustrated in Figure 30. Drive-Through Facilities. B) Stacking Lanes 1. Stacking lanes shall be scaled to ensure queuing vehicles do not block driveways, access to parking areas, or pedestrian walkways. 2. Stacking lanes located along pedestrian walkways shall be screened with landscaping and a wall 24 to 36 inches in height designed to complement the exterior facade of the building. C) Signage Sufficient on-site signage and pavement markings shall be provided to mark pedestrian walkways and crossings, and to indicate direction of vehicular travel and other conditions required to ensure safe vehicular and pedestrian movement. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 69 Figure 30. Drive-Through Facilities Column intentionally Blank DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 70 Division 6. Building Design Standards SECTION C-601. GENERAL To support the creation of more pedestrian- and transit-accessible destinations, buildings shall be oriented toward adjacent streets and designed to contribute to the creation of attractive, accessible destinations. Building facades along streets and public spaces shall be designed with attractive ground floor facades, well-defined building entries, and shall use quality building materials. SECTION C-602. FACADE TREATMENT & DESIGN A) Complementary Design All buildings and structures in projects with multiple buildings and structures, including parking structures, shall have complementary architectural details, materials, colors, and design treatments. For the purpose of this section, buildings and structures shall include primary buildings, accessory structures, parking structures, open air enclosures, fences and walls, and other vertical improvements. The intent of this provision is not to require a single design theme or motif for projects with multiple buildings and/ or multiple tenants but to ensure a consistent level of quality in the design and detailing of buildings, parking structures, and other vertical improvements. B) Facade Articulation 1. Buildings shall be designed with clearly articulated bases to define the extent of the public realm, provide spatial enclosure, and mediate differences in scale between adjacent buildings. Building bases shall constitute the facades of the first one or two stories of the building. Distinctions between building bases and upper story facades shall be established through the use of changes in material and color, the use of minor step backs for upper story facades, and architectural molding, cornice lines, or other modest projections. 2. To break up building facades along street frontages, facades shall be divided vertically into bays, as illustrated in Figure 31. Facade Bays & Articulation. Facade bay widths shall range between 20 to 35 feet establishing a rhythm of vertical modules unified by a complementary rhythm of windows and window groupings. Facade bays shall be distinguished by varying fenestration patterns, recessing wall planes, varying building materials, or establishing a rhythm of architectural elements such as pilasters or window bays. Figure 31. Facade Bays & Articulation Figure 32. Corner Treatments DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 71 3. To avoid flat, continuous facades above the ground floor on all building sides, the maximum length of an upper floor facade section shall be between 80 and 120 feet and the articulation between upper floor facade sections shall be accomplished by recessing the facade 2 feet minimum for a distance of at least 10 feet as illustrated in Figure 31. Facade Bays & Articulation. 4. Vertical or horizontal changes in the plane of a building facade for step backs, facade articulation, or other purposes shall be differentiated by architectural features including but not limited to coping, balustrades, cornice lines, change in materials, or changes in color. 5. Blank sections of ground floor building facades fronting streets, public spaces, and surface parking areas shall not exceed 20 feet in length. Elements such as windows, doors, balconies, columns, pilasters, changes in material, or other architectural details that provide visual interest shall be distributed across the facade in a manner consistent with the overall design of the building. C) Facade Materials All building facades within view of a public street, pedestrian walkway, waterfront, or other public space, including side and rear facades, shall be constructed of high quality materials such as brick, stone, architectural block, concrete with an architectural finish, and traditional cementitious stucco. Side and rear facades shall use materials and design features similar to or complementary to those of the front facade. The use of metal facades shall not be permitted. D) Prohibited Glass Treatments on Ground Floors The use of reflective, translucent, fritted, and other forms of non-transparent glass in wall and window systems on ground floor facades is prohibited. E) Corner Facades 1. To create a seamless transition between the facades of a building at a street corner, both street-facing facades shall be designed with equal architectural quality and detail as illustrated in Figure 32. Corner Treatments. 2. Facade materials, window and wall treatments, and design elements such as signs and awnings shall be included on both sides of the building facade. Additional corner emphasis with chamfered or rounded facades, corner entries accentuated through changes in design treatments, materials, canopy projections, roof or parapet forms, or through other architectural methods is required. F) Parking Structures Design 1. Parking structures shall be designed with architecturally-finished facades that complement the details, materials, colors, and design treatments of buildings in the project to contribute positively to the overall character of a project. 2. The ground level facades of parking structures along Service Street Types, public alleys, private drives, private service drives, and pedestrian walkways shall be designed with architectural screening of openings, trellis or canopy projections, or other architectural treatments to create safe, comfortable, and quality pedestrian environments. G) Security & Hurricane Protection 1. Security bars are prohibited on windows or doors visible from public streets, public sidewalks, or public spaces. 2. Hurricane shutters, if provided, shall be fitted as an integral part of the storefront design, not visible when not in use, and only be used during the time frame in which a formally issued hurricane warning is in effect. H) Facade Lighting Light Emitting Diode (LED) rope/ribbon lighting, neon lighting, or other types of lighting used to outline windows, signs, or other architectural features shall be prohibited. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 72 SECTION C-603.AWNINGS, CANOPIES, & BALCONIES 1. Ground floor awnings, canopies, and other forms of shading devices or structures, where provided, shall comply with the following standards. a. Such devices and structures shall project 5 feet minimum, 10 feet maximum from the front facade with the exception that in no case shall such projection be closer than five feet from the curbline. b. Such devices and structures shall be permitted into required setbacks and over street rights- of-way provided a clearance of eight feet over grade is maintained. c. Such devices and structures with supports may be located up to the property line. d. Such devices and structures that project into rights-of-way shall be cantilevered or suspended from the building facade. 2. Awnings, canopies, or other forms of shading devices or structures are permitted on upper stories and shall not extend further than 36 inches from the facade. 3. Awnings, canopies, or other forms of shading devices or structures shall not be backlit or constructed of high-gloss material or fabric which appears to be plastic, or be clad with barrel tiles, asphalt shingles, or other standard roofing materials. 4. Balconies or other projections may encroach into front setbacks. Awnings or canopies provided for balconies shall not extend forward of the balcony. SECTION C-604. ROOF DESIGN Flat or pitched roofs are permitted for all building types. Edges of pitched roofs shall be accentuated with eaves and flat roofs shall have parapet walls, decorative cornices, and/or other architectural features. Mansard roof forms are prohibited. SECTION C-605. BUILDING ENTRIES A) Location 1. Building entries opening onto parking located to the side or rear of buildings shall not be considered primary building entries. 2. For sites with multiple frontages, the primary building entry or entries shall be located along the primary street frontage or at the corner of the primary street frontage and secondary street frontage. B) Design Treatment Primary building entries, including main entries to individual tenant spaces and to lobbies used to access upper story building space, shall be distinguished by facade design, materials, articulation, or other architectural treatments that provide interest to the building facade and draw attention to the entrance. SECTION C-606. MECHANICAL EQUIPMENT Outdoor mechanical, electrical, and communication equipment, including heating, air conditioning, and ventilation equipment; venting and vent terminations for commercial hoods; electric meters; mechanical penthouses; electrical and communication equipment, panels, and cabinets; satellite dishes; and similar features shall be located and designed to meet all of the following standards. A) Equipment Placement Outdoor mechanical, electrical, and communication equipment, shall be placed on roofs or to the rear or side of buildings and shall not be placed in front setbacks. B) Equipment Screening Equipment shall be screened from public view by landscape screens or architecturally-finished walls and enclosures designed consistent with the exterior facade of the building. Rooftop mechanical and elevator penthouses shall be designed to complement the design of street-facing building facades and shall be clad on all sides in material used on street-facing facades. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 73 SECTION C-607. ATTACHED DWELLING TYPES Table 4. Attached Dwelling Types General provides an overview of several types of attached dwellings which could be permitted in the Downtown District, consistent with the applicable frontage standards in Division 4. Attached dwellings may also be part of mixed-use projects at various scales, where residential uses are integrated vertically. Column intentionally Blank DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 74 Attached Dwelling Type Description Building Frontage Duplex: A residential building with the design character of a large single family home, but occupied by two households living separately in attached units. Said units may be attached front-to- back, side-to-side, or be stacked (up and downs). Urban Residential 2 Neighborhood Infi ll Neighborhood Conservation Carriage House: An accessory dwelling unit to a primary dwelling unit on the same site. A carriage house provides permanent provisions for living, sleeping, eating, cooking and sanitation, and can be on the ground fl oor or above a garage, but shall be attached to the garage. Neighborhood Infi ll Neighborhood Conservation Townhomes: Also called townhouses, a residential building occupied by households living separately in three or more attached units. Said units are attached side-by-side in a two to three story confi guration. Urban Residential 1 Urban Residential 2 Neighborhood Infi ll Fourplex: A residential building occupied by four households in four separate units with two on the ground fl oor and two above while sharing a single entryway. Urban Residential 2 Neighborhood Infi ll Small Multiplex: A residential building typically occupied by fi ve to ten households living separately in fi ve to ten attached units. Units within a small multiplex may have a variety of confi gurations, including side-by-side, front-to-back, and stacked. Urban Residential 2 Neighborhood Infi ll Table 4. Attached Dwelling Types General DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 75 Attached Dwelling Type Description Building Frontage Large Multiplex: A residential building typically occupied by 11 to 20 households living separately in 11 to 20 attached units. Units within a large multiplex may have a variety of confi gurations, including side-by-side and stacked, typically with one shared entry. Urban Residential 1 Urban Residential 2 Mid Rise: A residential building typically occupied by multiple households living separately. Mid rise buildings typically are fi ve to seven stories in height, and contain structured parking for residents and guests. Urban Residential 1 Urban Residential 2 High Rise: A residential building typically occupied by multiple households living separately. High rise buildings are typically greater than seven stories in height, and contain structured parking for residents and guests. Urban Residential 1 Urban Residential 2 Figure 4. Attached Dwelling Types General (continued) DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 76 Division 7. Sign Standards [Reserved] Page intentionally Blank DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 77 Division 8. Flexibility SECTION C-801. GENERAL Flexibility in the application of development standards in Appendix C, Divisions 3, 4, 5, and 6 may be approved by the Community Development Coordinator or Community Development Board as provided below. Where flexibility is allowed, the level of flexibility permitted shall be the minimum extent required to address flexibility standards and requirements. SECTION C-802. PROCESS Authority to grant flexibility shall follow the approval levels indicated by use in Table 1. Use & Off-Street Parking and shall be administered consistent with the development review procedures in Article 4 of this Development Code. The Community Development Coordinator shall have authority to grant flexibility for Level One approvals and the Community Development Board shall have authority to grant flexibility for Level Two approvals. Where flexibility is being requested for a Level One Minimum Standard Development use, the request shall be processed as a Level One Flexible Standard Development. SECTION C-803. FLEXIBILITY PROVISIONS Flexibility may be approved subject to the standards below. A) Frontage Standards - Properties with Multiple Street Frontages Flexibility in the orientation of front building facades for attached and detached dwellings may be approved to allow for frontage orientation consistent with typical frontage orientation on surrounding blocks. B) Frontage Standards - Building Setbacks 1. Front building setbacks greater than the maximums allowed may be approved for projects with a publicly-accessible outdoor open space or site constraints such as shape irregularities and/or the presence of natural features, existing utilities, utility easements, or access easements making meeting setback requirements impractical or infeasible. 2. Flexibility in the application of front setback requirements may be approved to allow new development setbacks compatible with the traditional character of development on adjacent sites and block frontages. 3. Flexibility in the application of front setback requirements to provide 10-foot minimum sidewalk widths may be approved to allow new development setbacks compatible with the traditional character of development on adjacent sites and block frontages. 4. Side and rear setbacks less than the minimum allowed may be approved for projects to allow for innovative site designs that advance the goals and objectives for the Clearwater Downtown Redevelopment Plan. 5. The maximum spacing between individual buildings along Storefront 1 and Urban Residential 1 Street Frontages may be increased or waived for projects with one or more of the following characteristics. a. The proposed site configuration is designed to incorporate natural features such as a stand of mature trees, body of water, wetland or other similar feature. b. Placement of existing buildings and/or site access and circulation constraints make it infeasible to meet the standard. c. The placement of publicly-accessible outdoor plaza spaces to the side of the building results in increased spacing to accommodate the plaza. Where flexibility in the standard is allowed, enhanced landscaping and the use of low walls along street frontages to screen parking and define the edge of pedestrian walkways shall be required. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 78 C) Frontage Standards - Fences & Walls Along Street Frontages Flexibility in the prohibition of fences and walls in front of buildings along Street Types D, E, and F may be approved where the placement of a fence or wall in front of the building does not negatively affect the project’s pedestrian orientation or is found to be compatible with front setback conditions on abutting and nearby properties. Where flexibility is approved, fence or wall height shall be 6 feet maximum, and any portion above three feet in height shall be at least 50 percent open (i.e., picket style). D) Frontage Standards - Front Building Facades & Entries 1. For buildings with multiple street frontages, required glazing below 4 feet along secondary street frontages may be exempt from the daylight reduction (tinting) standard. No reflective or mirrored coating or treatments are permitted. These flexibility provisions are illustrated in Figure 33. Frontage Design Flexibility. 2. Flexibility in locating building entries on secondary street frontages may be approved as long as facades on primary and secondary street frontages are designed to meet applicable standards and the primary building entry is located on the primary street frontage or corner. 3. Flexibility in the application of finished floor elevation standards for residential buildings may be approved to accommodate projects on sloping sites or projects with innovative building types. E) Frontage Standards - Parking 1. Flexibility in the application of landscape and wall requirements to screen surface parking, service areas, and structured parking, may be approved where alternative design treatments result in all of the following. a. The screening of vehicles from view along public sidewalks. b. The physical separation of pedestrian use and vehicular use areas. c. The creation of safe, comfortable, and quality pedestrian environments along pedestrian walkways and public sidewalks. Figure 33. Frontage Design Flexibility DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 79 2. Flexibility to allow surface or ground floor parking and other vehicular use areas, including vehicular loading/unloading areas and passenger drop off areas, may be approved along secondary street frontages. If approved, such areas shall be located to the rear of the property, set back from front building corners 20 feet minimum, and include architectural and landscape screening and other treatments that contribute to the creation of safe and comfortable pedestrian environments along pedestrian walkways and public sidewalks. Curb cuts from secondary street frontage to access such locations shall be minimized. 3. Flexibility to allow single width private driveways located in side setbacks no closer than 2 feet from side lot lines may be approved along Street Type F for projects where the adjacent property’s driveway is not located within the side setback on the shared property line for which the flexibility is required. F) Frontage Standards - Attached & Detached Dwellings Flexibility in meeting frontage requirements for attached or detached dwelling projects may be approved if a project utilizes innovative building types or styles such as bungalow court configurations, carriage houses, or the like. Flexibility shall only be approved along Street Types E and F. G) Site Design Standards - Development Pattern Flexibility in the application of requirements for development blocks and lots, new private drives, and new private service drives may be approved for projects on sites where the applicant demonstrates that site size, dimension, shape, or presence of constraints such as natural areas, utilities or utility easements, or other existing features make meeting these requirements infeasible. H) Building Design Standards - Facade Design & Articulation Flexibility in meeting the facade design and articulation standards may be approved where the alternative design treatment provides a varied and interesting design and the alternative treatment is integral to the building’s design and results in facades of equal or better quality than the standards would produce. I) Building Design Standards - Glass Treatments Flexibility in applying glass treatment standards may be permitted for buildings that incorporate stained or art glass as an integral part of the building design and still provide for the minimum level of glazing as required under Appendix C, Division 4. J) General Flexibility Provisions Flexibility in the application of development standards for places of worship, certain indoor recreation uses such as auditoria, museums, and stadiums, and public utilities uses may be approved. Buildings and improvements shall include architectural and landscape screening and other treatments that contribute to the creation of safe and comfortable pedestrian environments along pedestrian walkways and public sidewalks. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS Ordinance No. 9149-18 80 Division 9. Administration SECTION C-901. SITE PLAN APPROVALS The final decision-making authority for site plans is either the Community Development Coordinator for Level One approvals or the Community Development Board for Level Two approvals, as specified in Article 4. The level of approval required varies by use and character district as specified in Table 1. Use & Off-Street Parking, which identifies whether a use can be approved as a Building Construction Permit (Level 1 Minimum Standard), or if Community Development Coordinator (Level 1 Flexible Standard Development) or Community Development Board (Level 2 Flexible Development) approval is required. Projects requesting flexibility in the application of development standards shall follow the process established in Appendix C, Section C-802. SECTION C-902. AMENDING STREET TYPES & KEY CORNERS Changing a designated street type or key corner designation requires an amendment to Figure 2. Regulating Plan – Street Types and Key Corners, which is a text amendment. Text amendments will be processed in accordance with Section 4-601. A request to amend a street type or key corner designation must also include an application for development approval. SECTION C-903. REGULATING PLAN ADJUSTMENTS A) Minor Street Type Adjustments The street type designation along front property lines may be adjusted up to 100 feet administratively by the Community Development Coordinator provided that such adjustments do not negatively affect the project’s pedestrian- and transit- orientation. B) Street Type on Existing or New Public Streets Upon approval of a development project which includes new public streets or existing public streets where a street type was not previously depicted in Figure 2. Regulating Plan – Street Types and Key Corners, the Community Development Coordinator will make an administrative adjustment to Figure 2. Regulating Plan – Street Types and Key Corners to reflect the approved street type(s). Ordinance No. 9149-18 81 Section 9. Amendments to the Community Development Code of the City of Clearwater (as originally adopted by Ordinance No. 6348-99 and subsequently amended) are hereby adopted to read as set forth in this Ordinance. Section 10. The City of Clearwater does hereby certify that the amendments contained herein, as well as the provisions of this Ordinance, are consistent with and in conformance with the City’s Comprehensive Plan. Section 11. Should any part or provision of this Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole, or any part thereof other than the part declared to be invalid. Section 12. Notice of the proposed enactment of this Ordinance has been properly advertised in a newspaper of general circulation in accordance with applicable law. Section 13. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING ____________________________ PASSED ON SECOND AND FINAL ____________________________ READING AND ADOPTED ____________________________ George N. Cretekos Mayor Approved as to form: Attest: ____________________________ ____________________________ Michael P. Fuino Rosemarie Call Assistant City Attorney City Clerk Community Development Board – July 17, 2018 TA2018-03001 – Page 1 PLANNING & DEVELOPMENT DEPARTMENT COMMUNITY DEVELOPMENT BOARD STAFF REPORT MEETING DATE: July 17, 2018 AGENDA ITEM: F.3. CASE: TA2018-03001 ORDINANCE NO.: 9149-18 REQUEST: To establish a new Downtown District and Development Standards (Appendix C), establishing development standards and a regulating plan for properties within the Downtown Planning Area, and to make other amendments associated with the new Downtown District, and making a recommendation to the City Council. INITIATED BY: City of Clearwater, Planning and Development Department BACKGROUND: The Clearwater Downtown Redevelopment Plan (Downtown Plan), as adopted on March 1, 2018, reaffirms the vision of Downtown as a thriving urban core and an attractive place to live, work, shop and play. This vision, and the policies contained within, call for quality urban design, a high quality public realm, and a dense and livable pattern of development. The updated Downtown Plan incorporates pieces of the East Gateway Vision Plan (2012) and the North Marina Area Master Plan (2016) within, as well as addresses recommendations in the Urban Land Institute’s report (2014). Densities and intensities were generally increased throughout the Downtown Plan area, and the Old Bay Character District’s northern boundary was expanded. The Planning and Development Department has prepared a new Downtown zoning district to ensure the vision is achieved. The new Downtown District and Development Standards, proposed to be located in a new Appendix C within the Community Development Code, is a form-based code which is defined by the Form-Based Codes Institute as “a land development regulation that fosters predictable built results and a high quality public realm by using physical form (rather than separation of uses) as the organizing principle for the code.” The proposed form-based code establishes development standards, which are based on the design guidelines established in the 2004 Planning & Development Department Community Development Code Text Amendment Long Range Planning Division Community Development Board – July 17, 2018 TA2018-03001 – Page 2 Clearwater Downtown Redevelopment Plan and streamlines the development review process. The proposed Downtown District establishes minimum standard uses (those approved through a building permit) and eliminates parking requirements for all uses except for residential, overnight accommodations, and educational facilities. These changes will help facilitate changes of use without timely review processes. Based on experience from other communities, lack of minimum parking requirements will not eliminate the supply of private parking in Downtown but will allow the developer to determine onsite parking needs based on market demands instead of regulatory controls. Proposed Ordinance 9149-18 repeals and replaces the existing Downtown zoning district with several new provisions. The following analysis explains the organization of the Downtown District and Development Standards and the areas of regulatory control provided within each Division and summarizes other amendments to the Community Development Code within proposed Ordinance 9149-18. ANALYSIS: The proposed amendments to the Community Development Code are summarized below: 1. Downtown District [pages 2-21 and 27-80 of Ordinance] Proposed Ordinance 9149-18 establishes the Downtown District and Development Standards within a new Appendix C within the Community Development Code. Revisions to the existing Downtown District in Article 2, Division 9 and to Article 3, Division 5 are necessary to identify that the development standards in the new appendix will apply to properties within Downtown. Chart 2-100 Permitted Uses is amended to reflect the addition of permitted uses in the Downtown District. Downtown District (“D”). An amended Article 2, Division 9 is proposed which includes an intent and purpose statement for the new Downtown District, and updates references to the consistent Countywide Plan Map category. Language is also proposed that will limit residential density on those portions of property which are located within the Coastal Storm Area (CSA) to the density in place prior to the most recently adopted Clearwater Downtown Redevelopment Plan. Because the use table and other criteria typically located within Article 2 are proposed to be located within Appendix C, additional language is proposed to direct users accordingly, and Sections 2-902, Flexible standard development, and 2-903, Flexible development, are proposed to be removed. Downtown Development Standards, Generally. An amended Section 3-502 is proposed which establishes that such standards are located in Appendix C. This is consistent with the Planning & Development Department Community Development Code Text Amendment Long Range Planning Division Community Development Board – July 17, 2018 TA2018-03001 – Page 3 approach used for other areas of the City governed by separate standards, including the beach and US 19. Appendix C, Downtown District and Development Standards. A new Appendix C is proposed which contains all development standards and the regulatory framework for the Downtown District. Appendix C is organized into nine Divisions, as detailed below:  Division 1. General Provisions: In addition to also incorporating an intent and purpose statement, Division 1 clarifies how the Development Standards are part of both Articles 2 and 3 of the Community Development Code, and establishes the organization of standards into regulating plans, development standards, and flexibility provisions. Exemptions to all or a portion of the development standards are proposed for: projects involving only a change of use; the expansion of detached dwellings except for garages which must comply with proposed Section C-505; building improvement or remodel projects, including those that add up to 7.5 percent or 5,000 square feet of additional gross floor area; and renovation of structures which have been designated historic.  Division 2. Regulating Plan: Properties within the Downtown District will be governed by both Character District and Street Type. Division 2 recognizes the five Character Districts (i.e., Downtown Core, Old Bay, South Gateway, Prospect Lake and Downtown Gateway) which are depicted on Figure 1. Regulating Plan – Character Districts. This Division also establishes seven Street Types (Street Types A through F and Service Streets) in addition to identifying the location of key corners and service streets, which are all depicted on Figure 2. Regulating Plan – Street Types and Key Corners. A view corridor is also denoted on Figure 2 which aims to protect the view corridor from Nicholson Street to the west, overlooking Clearwater Harbor, implementing Policy 13 of the Old Bay Character District in the Clearwater Downtown Redevelopment Plan.  Division 3. Character District Standards: Certain development standards, including development potential and maximum building height, are based on a property’s Character District designation. These standards were established within the Clearwater Downtown Redevelopment Plan, and the applicable maps are added within proposed Appendix C. Additionally, permitted uses and approval levels are determined by Character District, which are found in proposed Table 1. Use & Off-Street Parking. The majority of uses are proposed as Level One approvals, either through building permit review (minimum standard uses) or Community Development Coordinator approval (Flexible Standard Development). Minimum parking requirements are proposed to be eliminated for most non-residential uses, while attached dwelling uses and overnight accommodation (hotel) uses have a reduced minimum parking requirement. Detached dwellings and educational facilities will continue to have required off-street parking established at the same level as currently required in the Code. Building height step backs are proposed to be required for Planning & Development Department Community Development Code Text Amendment Long Range Planning Division Community Development Board – July 17, 2018 TA2018-03001 – Page 4 buildings above certain heights to help reduce the visual impacts on the adjacent public realm, as well as to provide relief from properties that are not within Downtown. New requirements for long-term bicycle parking for a limited number of uses are proposed which are detailed on Table 2. Bicycle Parking.  Division 4. Frontage Standards: There are seven frontage types which apply to buildings. These frontages are permitted by street type. The frontage types – Storefront 1, Storefront 2, Urban Residential 1, Workshop/Flex, Urban Residential 2, Neighborhood Infill and Neighborhood Conservation – regulate building location, location of parking, ground floor facade design, and front landscape and pedestrian improvements along street frontages. Each frontage type includes a character image, a building placement diagram, and a parking and projections location diagram illustrating how these standards shall be applied. This Division also establishes requirements for those key corners identified on the regulating plan. Ground floor building space within 100 feet of the corner and to a depth of 20 feet from the front property line at these corners must be occupied by active uses only such as restaurants, bars, brewpubs, or active areas for residential uses such as lobbies and fitness centers.  Division 5. Site Design Standards: The proposed development standards also address general site design standards which shall apply to all sites within the Downtown District, in addition to any frontage specific standards. Division 5 includes proposed block standards to maintain and expand Downtown’s street grid by requiring the preservation of the existing street network and establishing general standards for new blocks, lots, private drives and private service drives. The general site design standards also address access and circulation, including establishing a hierarchy from where vehicular access should occur to further support the walkability and multi-modal vision for Downtown (i.e., first from the rear of the property, second from a secondary street, and lastly from a primary street if no other option exists). Access and circulation standards also include standards for pedestrian walkways generally and between buildings, access and driveway consolidation, cross-parcel connections, and connections to the Pinellas and Druid Trails. Parking and service area standards detail how surface parking and service areas shall be screened from residential uses and how interior islands should be designed to utilize Low Impact Development techniques. Service areas must be placed to the rear of buildings, screened from adjacent properties or rights-of-way, and be accessed from alleys or secondary streets. Garage standards for attached and detached dwellings establish where a garage is to be located and how it is to be accessed. The landscaping and fencing and walls standards detail the general landscaping requirements which must be met, where fences or walls are permitted and that certain types of fences (e.g., chain link) are prohibited, and how utility or infrastructure facilities are to be screened. Drive-through facilities are also regulated through this Division, and standards are established for Planning & Development Department Community Development Code Text Amendment Long Range Planning Division Community Development Board – July 17, 2018 TA2018-03001 – Page 5 location and screening, stacking lanes and signage associated with drive-throughs. Drive- through restaurants continue to be prohibited. Stormwater facilities are not permitted to be within front setbacks, and waterfront developments are required to meet the established waterfront setback and parking standards.  Division 6. Building Design Standards: The proposed development standards also include standards to ensure attractive ground floor facades and defined entries to support the creation of more pedestrian- and transit-accessible destinations. Proposed standards include limiting blank facades, utilizing façade bays and upper floor façade articulation to create visual interest, and requiring consistent architectural treatments and complementary design across all buildings or structures within projects. Standards for corner facades are also included to ensure seamless transitions between both street-facing facades. Since awnings and canopies are required along frontages, and balconies are permitted for upper stories, standards are proposed that address what can and cannot extend into the right-of-way, clearance heights, and other general parameters. Balconies are not permitted to encroach into rights-of-way. Division 6 also introduces attached dwelling types, which are detailed on Table 4. Attached Dwelling Types General. This table provides an overview of permitted attached dwellings that could be constructed within the Downtown District.  Division 7. Signs [Reserved]: This Division is currently being drafted and will be presented as a separate ordinance at a later Community Development Board meeting.  Division 8. Flexibility: This Division establishes a process by which an applicant may request flexibility, and the development standards for which flexibility may be requested. Not all development standards are included within the flexibility provisions, and the level of flexibility permitted shall be the minimum required to address the flexibility requirements.  Division 9. Administration: This Division sets forth provisions for the final decision making authority for site plan approvals and how they vary by Character District. It also sets forth the approval process for amending the street type or key corner designated on the regulating plan, and provides an allowance for the Community Development Coordinator to make minor adjustments administratively. 2. Bicycle Parking [pages 21-25 of Ordinance] The proposed amendment updates the standards for bicycle parking and adds new standards for long-term bicycle parking. In addition, new figures are added to show prohibited bicycle rack styles and a bicycle parking diagram. Planning & Development Department Community Development Code Text Amendment Long Range Planning Division Community Development Board – July 17, 2018 TA2018-03001 – Page 6 3. Other Amendments [pages 21 and 25 of Ordinance] Additional proposed amendments to the Code include updating the outdoor café provisions by removing a provision that permitted outdoor cafes for properties that were located within the Downtown Plan area that had a Commercial (C) District and removing references to the Downtown Plan and previous Design Guidelines from the Nonconformity Provisions in Section 6-109. CRITERIA FOR TEXT AMENDMENTS: CDC Section 4-601 sets forth the procedures and criteria for reviewing text amendments. All text amendments must comply with the following: 1. The proposed amendment is consistent with and furthers the goals, policies and objectives of the Comprehensive Plan. A review of the Clearwater Comprehensive Plan identified the following Goals, Objectives and Policies which will be furthered by the proposed Code amendments: Goal A.5 The City of Clearwater shall identify and utilize a Citywide design structure comprised of a hierarchy of places and linkages. The Citywide design structure will serve as a guide to development and land use decisions while protecting those elements that make the City uniquely Clearwater. Objective A.5.5 Promote high quality design standards that support Clearwater’s image and contribute to its identity. Goal A.6 The City of Clearwater shall utilize innovative and flexible planning and engineering practices, and urban design standards in order to protect historic resources, ensure neighborhood preservation, redevelop blighted areas, and encourage infill development. Objective A.6.1 The redevelopment of blighted, substandard, inefficient and/or obsolete areas shall be a high priority and promoted through the implementation of redevelopment and special area plans, the construction of catalytic private projects, city investment, and continued emphasis on property maintenance standards. Policy A.6.1.8 The City shall continue to support and implement approved community redevelopment area plans, such as the Clearwater Downtown Redevelopment Plan (2004), Beach by Design (2001), and the US 19 Corridor Redevelopment Plan (2012). Planning & Development Department Community Development Code Text Amendment Long Range Planning Division Community Development Board – July 17, 2018 TA2018-03001 – Page 7 Objective A.6.2 The City of Clearwater shall continue to support innovative planned development and mixed land use development techniques in order to promote infill development that is consistent and compatible with the surrounding environment. Policy A.6.8.2 Encourage mixed-use development that includes a combination of compatible land uses having functional interrelationships and aesthetic features. Commercial and mixed-use buildings shall be sited to maximize pedestrian connections from the building to adjacent streets. Buildings should be sited and parking arranged to minimize the off-site impacts to residential areas. Objective E.1.2 The coastal storm area shall be the area delineated in Maps E-1A and E- 1B of the Coastal Management Element, which encompasses the following: (1) the Coastal High Hazard Area (CHHA) … ; (2) all land connected to the mainland of Clearwater by bridges or causeways; (3) those isolated areas … surrounded by the CHHA or by the CHHA and a body of water, and (4) all land located within the Velocity Zone as designated by the Federal Emergency Management Agency. The City shall direct all permanent population concentrations away from the coastal storm area consistent with the goals, objectives and policies of the Clearwater Comprehensive Plan. These proposed Downtown District and Development Standards implement the goals, objective and policies within the Downtown Clearwater Redevelopment Plan, specifically Policies 16 and 17. The proposed development standards address transitions to surrounding low density residential areas. Infill development and redevelopment projects are encouraged through streamlined zoning standards which allow a mix of uses in the Downtown District, the majority of which are allowed through minimum standard Level One approvals. Additionally, residential density within the CSA is limited, thereby continuing to direct permanent populations away from the CSA. As such, the above referenced goals, objectives and policies of the Comprehensive Plan will be furthered. Planning & Development Department Community Development Code Text Amendment Long Range Planning Division Community Development Board – July 17, 2018 TA2018-03001 – Page 8 2. The proposed amendment furthers the purposes of the Community Development Code and other City ordinances and actions designed to implement the Plan. The proposed text amendment will further the purposes of the CDC in that it will be consistent with the following purposes set forth in CDC Section 1-103: Sec. 1-103.A. It is the purpose of this Development Code to implement the Comprehensive Plan of the city; to promote the health, safety, general welfare and quality of life in the city; to guide the orderly growth and development of the city; to establish rules of procedure for land development approvals; to enhance the character of the city and the preservation of neighborhoods; and to enhance the quality of life of all residents and property owners of the city. Sec. 1-103.B. It is the purpose of this Community Development Code to create value for the citizens of the City of Clearwater by: 1. Allowing property owners to enhance the value of their property through innovative and creative redevelopment; 2. Ensuring that development and redevelopment will not have a negative impact on the value of surrounding properties and wherever practicable promoting development and redevelopment which will enhance the value of surrounding properties; and 3. Strengthening the city's economy and increasing its tax base as a whole. Sec. 1-103.D. It is the further purpose of this Development Code to make the beautification of the city a matter of the highest priority and to require that existing and future uses and structures in the city are attractive and well- maintained to the maximum extent permitted by law. Sec. 1-103.E.2. Protect the character and the social and economic stability of all parts of the city through the establishment of reasonable standards which encourage the orderly and beneficial development of land within the city. Sec. 1-103.E.3. Protect and conserve the value of land throughout the city and the value of buildings and improvements upon the land, and minimize the conflicts among the uses of land and buildings. Sec. 1-103.E.4. Provide the most beneficial relationship between the uses of land and buildings and the circulation of traffic throughout the city, with particular regard for safe and efficient vehicular and pedestrian traffic movement; Planning & Development Department Community Development Code Text Amendment Long Range Planning Division Community Development Board – July 17, 2018 TA2018-03001 – Page 9 Sec. 1-103.E.8. Establish zoning districts of a size, type, location and with standards that reflect the existing and desirable characteristics of a particular area within the city; Sec. 1-103.E.9. Establish permitted uses corresponding with the purpose and character of the respective zoning districts and limit uses within each district to those uses specifically authorized. Sec. 1-103.E.11. Enumerate density, area, width, height, setback, coverage and like requirements for each district, and make appropriate distinctions between categories of use within districts, based on the general purposes of this article, the Comprehensive Plan, and existing and desired community characteristics. The amendments proposed by this ordinance will further the above referenced purposes by implementing the aforementioned goals, objectives and policies of the Comprehensive Plan. The proposed Downtown District and Development Standards intent and purpose is to promote context-sensitive forms, patterns, and intensities of development, encourage mixed use, pedestrian-oriented development, preserve and celebrate the unique features of Downtown’s community and neighborhoods, and to provide for the design of safe, attractive, and accessible places for working, living, and shopping, consistent with the vision, guiding principles, goals, objectives and policies of the Clearwater Downtown Redevelopment Plan. These standards will further the purposes by ensuring that existing and future uses and structures in the city are attractive without having a negative impact on the value of surrounding properties. Additionally, safe and efficient movement of all modes of transportation is addressed through the new standards. SUMMARY AND RECOMMENDATION: The proposed amendment to the Community Development Code is consistent with and will further the goals of the Clearwater Comprehensive Plan and the purposes of the Community Development Code. Based upon the above, the Planning and Development Department recommends APPROVAL of Ordinance No. 9149-18 that amends the Community Development Code. Prepared by Planning and Development Department Staff: Kyle Brotherton Senior Planner ATTACHMENTS: Ordinance No. 9149-18 Resume DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 1 of 54 Division 1. General Provisions SECTION C-101. INTENT & PURPOSE The intent and purpose of the Downtown District and Development Standards is to guide the development and redevelopment of sites in Downtown Clearwater consistent with the vision, guiding principles, goals, objectives and policies in the Clearwater Downtown Redevelopment Plan to achieve quality urban and architectural design throughout Downtown and provide regulatory clarity and predictability for property owners, investors, residents, and business owners. The standards are designed to accomplish the following: • Encourage mixed use, pedestrian-oriented development; • Promote context-sensitive forms, patterns, and intensities of development; • Support a variety of new housing types to provide for a range of affordability and mix of incomes; • Preserve and celebrate the unique features of Downtown’s community and neighborhoods; • Encourage the renovation, restoration and/or reuse of existing historic structures; and • Provide for the design of safe, attractive, and accessible places for working, living, and shopping. SECTION C-102. RELATION TO THE COMMUNITY DEVELOPMENT CODE The Downtown District and Development Standards are part of Community Development Code (CDC) Article 2, Division 9 and Article 3, Division 5. Wherever there appears to be a conflict between the Downtown District and Development Standards and other sections of the CDC, the standards set forth in the Downtown District and Development Standards shall prevail. For conditions not covered by these standards, other applicable sections of the CDC shall apply. SECTION C-103. ORGANIZATION OF STANDARDS Standards regulating development in the Downtown District are organized as follows: A) Regulating Plans The Regulating Plans included in Division 2 determine how the Downtown District and Development Standards are applied by character district and street type. The Character District Regulating Plan defines the limits of five different character districts which determine the applicability of requirements in Division 3. The Street Type Regulating Plan defines six street types which determine the applicability of requirements in Division 4. The Street Type Regulating Plan also identifies the location of key corners which are subject to special requirements. B) Development Standards Standards regulating development in the Downtown District are included in Divisions 3, 4, 5, 6, and 7 as described below: 1. The Character District Standards in Division 3 regulate development potential, building heights, permitted uses, and parking requirements. 2. The Frontage Standards in Division 4 regulate building setbacks, front setback improvements, ground floor facades and entries, and certain locational requirements for parking and vehicular circulation. 3. The Site Design Standards in Division 5 regulate development patterns in Downtown, site access, circulation, parking design, service area location and design, garage location for residential uses, landscaping, fencing and walls, location of stormwater facilities, waterfront lots, and the design of drive-through facilities. 4. The Building Design Standards in Division 6 regulate the treatment of front building facades and other features related to the architectural design of buildings. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 2 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 5. The Sign Standards in Division 7 regulate signage in the Downtown District. C) Flexibility Provisions Division 8 provides processes and standards for the approval of flexibility in the application of Downtown District and Development Standards. SECTION C-104. APPLICABILITY OF DEVELOPMENT STANDARDS A) General The Development Standards in Appendix C, Divisions 3, 4, 5, and 6 are intended to ensure that new development and significant renovations and additions to existing developments are designed in accordance with the vision described in the Clearwater Downtown Redevelopment Plan, while allowing for incremental improvements to existing buildings and sites. Provisions addressing flexibility in the application of these Development Standards are included in Appendix C, Division 8. B) Exemptions The following types of development are exempt from all or a portion of the Development Standards as follows: 1. Change of Use. Projects involving only a change in use are exempt from the Development Standards in Appendix C, Divisions 4, 5 and 6 and bicycle parking requirements in Section C-303.B of these standards. 2. Detached Dwellings. Detached dwellings lawfully existing on the date of adoption of these Development Standards may be expanded. The location of any new floor area shall be compliant with all setback requirements in Division 4 of these standards. Existing driveways or parking that does not comply with the parking location standards for the applicable frontage type may remain. Existing carports may be enclosed, but new garages shall comply with Section C-505. 3. Improvement or Remodel. Building improvement and remodel projects, including projects with up to 7.5 percent or 5,000 square feet of additional gross floor area, whichever is less, excluding detached dwellings, shall be exempt from the Development Standards as follows. a. Building improvement or remodel projects valued at less than 25 percent of the total assessed building value as reflected in the Property Appraiser’s current records at the time of application or as established by a qualified independent appraiser using a recognized appraisal method are exempt from the Development Standards in Appendix C, Divisions 4, 5 and 6. b. Building improvement or remodel projects valued at 25 percent or more of the total assessed building value as reflected in the Property Appraiser’s current records at the time of application or as established by a qualified independent appraiser using a recognized appraisal method are exempt from all but Sections C-502.A, C-503.C, C-504, and C-506 of these standards. 4. Historic Designated Structures. The Community Development Coordinator may waive the Development Standards for the renovation or development of structures which have been designated historic in accordance with the provisions of Section 4-607. Changes to such structures shall comply with the standards for historic preservation in Article 2, Division 10. C) Not Applicable CDC Sections The landscaping standards set forth in Sections 3-1202.A.2 and 3-1202.A.3, and the parking standards set forth in Sections 3-1401.B.2 and 3-1401.B.3 shall not apply. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 3 of 54 Division 2. Regulating Plan SECTION C-201. GENERAL Development within the Downtown District is regulated by character district and street type, as shown in Figure 1. Character Districts and Figure 2. Regulating Plan – Street Types and Key Corners. SECTION C-202. CHARACTER DISTRICT REGULATING PLAN Standards and regulations in Appendix C, Division 3 related to land use and parking, development density and intensity, and building height within the Downtown District apply to properties falling within one of five character districts illustrated in Figure 1. Character Districts. A) Downtown Core Character District The Downtown Core Character District is intended for high intensity mixed-use, office, and residential development in buildings with active ground floor uses opening onto pedestrian-friendly streetscapes. Standards are designed to support a dense urban pattern of development with buildings facades aligned along public sidewalks and parking primarily located within buildings behind active uses and behind buildings. Properties adjacent to the Pinellas Trail are designed to provide pedestrian and bicycle connections to the trial. B) Old Bay Character District The Old Bay Character District is intended for moderate intensity residential development and mixed-use development in buildings with entires opening onto pedestrian-friendly streetscapes. Standards are designed to preserve the District’s unique and charming character, while providing a transition between the high intensity mixed-use areas in the Downtown Core Character District and residential neighborhoods to the north outside of the Downtown District boundaries. Buildings with active ground floor uses along North Fort Harrison Avenue are designed with facades aligned along public sidewalks and parking and service areas primarily located behind buildings. In the remainder of the District, buildings are designed with facades aligned along streets with modest setbacks and with parking and service areas primarily located behind buildings. Properties adjacent to the Pinellas Trail are designed to provide pedestrian and bicycle connections to the Trail. C) South Gateway Character District The South Gateway Character District is intended for moderate intensity residential and mixed-use development in buildings with active ground floor uses opening onto pedestrian-friendly streetscapes. Buildings are designed with facades aligned along public sidewalks with parking and service areas primarily located behind buildings. Properties adjacent to the Pinellas and Druid Trails are designed to provide pedestrian and bicycle connections to the Trail(s). This character district is intended to create a transition between higher intensity mixed-use areas in the Downtown Core Character District and residential neighborhoods to the southeast and Morton Plant Hospital farther south. D) Prospect Lake Character District The Prospect Lake Character District is intended for high-intensity residential and mixed-use development in buildings with street-facing entries opening onto pedestrian-friendly streetscapes and with active ground floor uses along many streets. Buildings are designed with facades aligned along public sidewalks with parking and service areas primarily located behind buildings. This character district is intended to create a transition between higher intensity mixed-use areas in the Downtown Core Character District and residential areas to the east in the Downtown Gateway Character District. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 4 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 Figure 1. Character Districts Cedar St Nicholson St Osceola AveGarden AveJones St Drew St Grove St Laura St Park St Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St Druid RdMartin Luther King, Jr AveCleveland St Missouri AveGu l f t o B a y B l v d Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveCharacter Districts Downtown District & Development Standards 0 1,250 2,500625 FeetDowntown Core Downtown Gateway Old Bay Prospect Park South Gateway N Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser Prepared by: City of Clearwater Planning & Development Department, May 2018 DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 5 of 54 E) Downtown Gateway Character District The Downtown Gateway Character District is intended for moderate intensity residential and mixed-use development in buildings with street- facing entries opening onto pedestrian-friendly streetscapes. Buildings are designed with facades aligned along streets, modest setbacks, and parking primarily located behind buildings. This area is intended to create a transition between higher intensity mixed-use areas to the west in the Prospect Lake Character District and lower to medium intensity residential areas outside of Downtown to the east and northeast. SECTION C-203. STREET TYPE REGULATING PLAN A) Street Types & Key Corner Locations Figure 2. Regulating Plan – Street Types and Key Corners establishes the applicability of development standards in Appendix C, Division 4 based on a site’s location along streets and at key corner locations. As shown in Figure 2. Regulating Plan – Street Types and Key Corners, streets with high levels of existing and planned pedestrian activity are assigned Street Types A, B or C; streets with modest levels of existing and planned pedestrian activity are assigned Street Type D; and streets with residential uses are assigned Street Types E and F. For sites at locations identified as key corners, specific development standards related to ground floor uses are included in Appendix C, Division 4. The Service Street Type is applied to public streets and alleys with very low levels of anticipated pedestrian activity that provide access to parking and service areas. B) Street Types Assignment Along existing or proposed new public streets where street types are not depicted on the Regulating Plan, an appropriate street type shall be established by the Community Development Coordinator as part of an application for development approval. C) View Corridors The view corridor at the western terminus of Nicholson Street shall be preserved through an open space corridor the width of the Nicholson Street right-of-way. The corridor shall extend to the west to the mean high water line. Hardscaping improvements may occupy this space provided the height does not exceed the average pre- development grade of the property within the open space corridor. View corridors are shown on Figure 2. Regulating Plan - Street Types and Key Corners. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 6 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 Figure 2. Regulating Plan – Street Types and Key Corners Ft Harrison AveMartin Luther King, Jr. AveSeminole St Pierce St Chestnut St Cedar St Drew StMyrtle AveFranklin St Maple St Osceola AvePark StGarden AveClevela Street Types and Key Corners Downtown Zoning District & Development Standards Cleveland St Jones St East AveCourt St Turner St Druid Rd Prospect AveFt Harrison AveLaura St Grove St Street Type A Street Type B Street Type C Street Type D Street Type E Street Type F Key Corners Key Corners, Festival Area Service Streets DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 7 of 54Highland AveMissouri AveCourt St Laura St Park St San Juan StBetty LnPierce StHillcrest Aveeveland St 0 1,250 2,500625 Feet Drew St Franklin St t Grove St Lincoln AveSan Remo AveG u l f t o B a y B l v d Missouri AveCleveland St N View Corridor Hardscape Only DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 8 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 SECTION C-301. DEVELOPMENT POTENTIAL A) Maximum Development Potential 1. Development in the Downtown District shall be consistent with the development potential set forth by location in the Clearwater Downtown Redevelopment Plan. Properties within the Downtown District shall have a future land use of Central Business District (CBD), which is consistent with the Activity Center (AC) Countywide Plan Map category and the Special Center subcategory in the Countywide Plan for Pinellas County. The maximum development potential set forth for each established character district is shown on Figures 3 through 7. Residential uses and overnight accommodation uses are regulated by density, or units per acre, while nonresidential uses are regulated by intensity, or floor area ratio (FAR). The development potential for mixed-use projects shall be determined consistent with Section 3-902. 2. Residential density on parcels proposed for development within the Downtown Gateway Character District which have frontage along Street Type F shall be limited to no more than two dwelling units. B) Residential Density in Coastal Storm Area Where residential density was increased in 2018, residential density on those portions of property located within the coastal storm area (CSA) shall be limited to the density in place prior to the adoption of the Clearwater Downtown Redevelopment Plan (adopted March 2, 2018) consistent with Figure 7. Residential Density in the Coastal Storm Area. However, if development is located entirely outside of those portions of property located within the CSA, this provision shall not apply. SECTION C-302. BUILDING HEIGHT A) Maximum Building Heights The maximum building height for each character district is shown on Figure 8. Maximum Height & Height Transitions. Division 3. Character District Standards B) Height Transitions 1. Buildings greater than 75 feet in height shall provide step backs consistent with the following standards. a. Buildings shall have at least a 15-foot minimum facade step back from the lower floor facade between the 3rd and 6th floors along frontages abutting public streets. Buildings greater than 150 feet in height shall have an additional 15- foot minimum facade step back between the 12th and 15th floors along frontages abutting public streets. b. Buildings along the boundary of the Downtown District and/or those properties within the Downtown District for which the permissible maximum height would be greater than 10 feet higher than the permissible maximum height on an abutting parcel (see Figure 8) shall have at least a 15-foot minimum facade step back from the lower floor facade between the 3rd and 6th floor along the property line(s) which abut the boundary and/or a property with a lesser permissible height. 2. To avoid a monotonous streetscape, a building shall not replicate the step back configuration of the neighboring buildings including those across rights- of-way. 3. In addition to the step back requirements above, buildings, or portions of buildings located on properties that are two acres or larger in size and located west of North Osceola Avenue and north of Seminole Street, but not fronting on Cedar Street, and are greater than 30 feet in height shall not be closer than 30 feet to any property. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 9 of 54 SECTION C-303. PERMITTED USES & PARKING A) Use & Off Street Parking Table Permitted uses and approval levels by character district, along with off-street parking requirements, are listed in Table 1. Use & Off-Street Parking. In addition, only residential land uses are permitted along Street Types E and F. Column intentionally Blank DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 10 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 Figure 3. Maximum Intensity - FAR Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser Prepared by: City of Clearwater Planning & Development Department, May 2018 Cedar St Nicholson St Osceola AveGarden AveJones St Drew St Grove St Laura St Park St Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St Druid RdMartin Luther King, Jr AveCleveland St Missouri AveGu l f t o B a y B l v d Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum FAR Downtown District & Development Standards 0 1,250 2,500625 Feet0.5 0.55 1.5 2.5 4.0 N DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 11 of 54 Figure 4. Maximum Residential Density Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser Prepared by: City of Clearwater Planning & Development Department, May 2018 Cedar St Nicholson St Osceola AveGarden AveJones St Drew St Grove St Laura St Park St Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St Druid RdMartin Luther King, Jr AveCleveland St Missouri AveGu l f t o B a y B l v d Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum Residential Density Downtown District & Development Standards 0 1,250 2,500625 Feet35 Units per Acre 50 Units per Acre 75 Units per Acre N DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 12 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 Figure 5. Maximum Hotel Density Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser Prepared by: City of Clearwater Planning & Development Department, May 2018 Cedar St Nicholson St Osceola AveGarden AveJones St Drew St Grove St Laura St Park St Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St Druid RdMartin Luther King, Jr AveCleveland St Missouri AveGu l f t o B a y B l v d Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum Hotel Density Downtown District & Development Standards 0 1,250 2,500625 Feet N/A 40 Units per Acre 50 Units per Acre 95 Units per Acre 35 Units per Acre 10 Rooms Maximum (Bed & Breakfast Only) N DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 13 of 54 Figure 6. Maximum Mixed-Use Density Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser Prepared by: City of Clearwater Planning & Development Department, May 2018 Cedar St Nicholson St Osceola AveGarden AveJones St Drew St Grove St Laura St Park St Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St Druid RdMartin Luther King, Jr AveCleveland St Missouri AveGu l f t o B a y B l v d Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum Mixed-Use Density Downtown District & Development Standards 0 1,250 2,500625 FeetN/A 50 Units per Acre N DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 14 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 Figure 7. Residential Density in the Coastal Storm Area Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser; Tampa Bay Regional Planning Council Prepared by: City of Clearwater Planning & Development Department, May 2018 Drew St Ft Harrison AvePierce St Cedar St Georgia St Myrtle AveLaura St Seminole St Osceola AveEldridge St Garden AveNicholson St Cleveland St Residential Density in Coastal Storm Area Downtown District & Development Standards 0 625 1,250312.5 FeetDowntown Core Old Bay 7.5 Units per Acre 25 Units per Acre 70 Units per Acre N DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 15 of 54 Cedar St Nicholson St Osceola AveGarden AveJones St Drew St Grove St Laura St Park St Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St Druid RdMartin Luther King, Jr AveCleveland St Missouri AveGu l f t o B a y B l v d Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum Height & Height Transitions Downtown District & Development Standards 0 1,250 2,500625 Feet 75 100 (Hotel Only) 150 Unlimited Height Transitions 35 45 55 N Figure 8. Maximum Height & Height Transitions Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser Prepared by: City of Clearwater Planning & Development Department, May 2018 DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 16 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 Table 1. Use & Off -Street Parking Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria Minimum Off - Street Parking Spaces RESIDENTIAL USES Attached Dwellings BCP BCP BCP BCP BCP Parking provided in excess of the minimum required may be provided as tandem parking. Handicapped parking spaces shall not be used for tandem spaces. 1/unit Community Residential Homes X BCP X BCP BCP 1. See footnote 1. 2. No more than six residents shall be permitted. 1 per 2 residents Detached Dwellings X BCP BCP BCP BCP Parking provided in excess of the minimum required may be provided as tandem parking. 2/unit NONRESIDENTIAL USES Alcoholic Beverage Sales BCP BCP BCP BCP BCP Permitted in Storefront 1 and Storefront 2 Frontages only. N/A Animal Boarding FLD FLD FLD FLD FLD 1. The use of the parcel does not involve animal confi nement facilities that are open to the outside. 2. Animals may have supervised outdoor exercise but only between 7:00 a.m.— 9:00 p.m. In no case shall animals be left unsupervised while outdoors. N/A Assisted Living Facilities X BCP BCP X BCP None N/A Bars BCP BCP BCP BCP BCP If the parcel proposed for development is abutting Street Types E or F, the following shall apply: 1. A landscaped wall or fence that is a minimum of six feet in height shall be constructed along property lines abutting those parcels with a Street Type of E or F. 2. No outdoor amplifi ed music allowed after 11:00 pm Sunday through Thursday or 12:00 midnight Friday and Saturday. N/A Footnotes: 1. The use shall not be located within 1,000 feet of another like use. 2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F. 3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended. Key: BCP – Level 1 Minimum Standards (Building Construction Permit) FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required) FLD – Level 2 Flexible Development (Community Development Board approval required) X – Not Permitted DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 17 of 54 Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria Minimum Off - Street Parking Spaces Brewpubs BCP BCP BCP BCP BCP If the parcel proposed for development is abutting Street Types E or F, the following shall apply: 1. A landscaped wall or fence that is a minimum of six feet in height shall be constructed along property lines abutting those parcels with a Street Type of E or F. 2. No outdoor amplifi ed music allowed after 11:00 pm Sunday through Thursday or 12:00 midnight Friday and Saturday. N/A Community Gardens BCP BCP BCP BCP BCP None N/A Congregate Care X BCP BCP X BCP None N/A Convention Center FLS XXXXNone N/A Educational Facilities FLS FLS FLS FLS FLS None 4/1,000 SF GFA, or as determined by the Community Development Coordinator based on a parking study Governmental Uses FLS FLS FLS FLS FLS None N/A Indoor Recreation/ Entertainment BCP BCP BCP BCP BCP None N/A Light Assembly BCP BCP BCP BCP BCP None N/A Footnotes: 1. The use shall not be located within 1,000 feet of another like use. 2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F. 3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended. Key: BCP – Level 1 Minimum Standards (Building Construction Permit) FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required) FLD – Level 2 Flexible Development (Community Development Board approval required) X – Not Permitted Table 1. Use & Off -Street Parking (continued) DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 18 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria Minimum Off - Street Parking Spaces Marinas & Marina Facilities FLD FLD X X X 1. High and dry and/or upland boat storage is prohibited. 2. Must comply with Section 3-601.C.3 and Section 3-603 of this Development Code 3. The parcel proposed for development is not located in areas identifi ed in the Comprehensive Plan as areas of environmental signifi cance including Clearwater Harbor grass beds or Clearwater Harbor spoil islands. 4. No commercial activities other than the mooring of boats on a rental basis shall be permitted on any parcel of land which is contiguous to a parcel of land which is designated as residential in the Zoning Atlas, unless the marina facilities are totally screened from view from the contiguous land which is designated as residential and the hours of operation of the commercial activities are limited to the time period between sunrise and sunset. 1 per 2 slips Medical Clinic BCP BCP BCP BCP BCP None N/A Microbreweries FLS FLS FLS FLS FLS See footnote 2. N/A Museums BCP BCP BCP BCP BCP None N/A Nightclubs BCP FLS FLS FLS FLS See footnote 2. N/A Offi ces BCP BCP BCP BCP BCP None N/A Open Space BCP BCP BCP BCP BCP None N/A Footnotes: 1. The use shall not be located within 1,000 feet of another like use. 2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F. 3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended. Key: BCP – Level 1 Minimum Standards (Building Construction Permit) FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required) FLD – Level 2 Flexible Development (Community Development Board approval required) X – Not Permitted Table 1. Use & Off -Street Parking (continued) DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 19 of 54 Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria Minimum Off - Street Parking Spaces Overnight Accommodations (Bed & Breakfast) X BCP BCP BCP X 1. The use is accessory to the use of the principal building as a private residence. 2. An owner or manager shall reside on the premises in the principal building. 3. Food service in conjunction with the overnight accommodations shall be limited to guests of the use, and shall include at a minimum service of breakfast to guests. 4. Off -street parking is screened to a height of four feet by a landscaped wall or fence so that headlamps from automobiles in the off -street parking area cannot project into adjacent properties and streets. 5. Receptions or parties of any kind are prohibited. 2/dwelling unit plus 1/ overnight accommodation unit Overnight Accommodations (Hotel) BCP BCP BCP BCP BCP None 0.75/unit Parking Garages BCP BCP BCP BCP BCP None N/A Parks & Recreation Facilities BCP BCP BCP BCP BCP None N/A Places of Worship BCP BCP BCP BCP BCP None N/A Public Facility FLD XXXXNone N/A Public Transportation Facilities FLS X X FLS X None N/A Research & Technology BCP BCP BCP BCP BCP None N/A Restaurants BCP BCP BCP BCP BCP Drive-through components are prohibited. N/A Retail Plazas BCP BCP BCP BCP BCP See footnote 3. N/A Retail Sales & Services BCP BCP BCP BCP BCP See footnote 3. N/A Schools BCP BCP BCP BCP BCP None N/A Footnotes: 1. The use shall not be located within 1,000 feet of another like use. 2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F. 3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended. Key: BCP – Level 1 Minimum Standards (Building Construction Permit) FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required) FLD – Level 2 Flexible Development (Community Development Board approval required) X – Not Permitted Table 1. Use & Off -Street Parking (continued) DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 20 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria Minimum Off - Street Parking Spaces Self Storage Warehouses FLS X FLS FLS X 1. The use shall be secondary to and shall not exceed 25 percent of the gross fl oor area of another principal use. 2. Leasing offi ce and other non-storage customer service areas shall be incorporated into the building frontage along the primary street. 3. Outdoor storage of any kind shall be prohibited. 4. All loading areas, including bays and loading zones used for the placement of personal products onto, or removal from, a transportation vehicle shall be provided along the interior side or rear of the building. N/A Social & Community Centers X BCP BCP BCP BCP None N/A Social/Public Service Agencies X X FLD X FLD 1. See footnote 1. 2. See footnote 2. N/A Telecommunication Towers BCP BCP BCP BCP BCP Shall meet requirements set forth in Section 3-2001. N/A TV/Radio Studios FLS FLS FLS FLS FLS See footnote 2. N/A Utility/Infrastructure Facilities BCP BCP BCP BCP BCP None N/A Vehicle Sales/Display, Limited BCP BCP BCP BCP BCP 1. The use shall be within an enclosed structure and no outdoor display, storage, and/or sales shall be permitted. 2. Vehicle service of any kind shall be prohibited. N/A Veterinary Offi ces BCP BCP BCP BCP BCP None N/A Footnotes: 1. The use shall not be located within 1,000 feet of another like use. 2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F. 3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended. Key: BCP – Level 1 Minimum Standards (Building Construction Permit) FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required) FLD – Level 2 Flexible Development (Community Development Board approval required) X – Not Permitted Table 1. Use & Off -Street Parking (continued) DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 21 of 54 Use Long Term Spaces Attached Dwellings (10 or more units) 1 per 4 dwelling units. Units with private garage or private storage space are exempt. Offi ces 2 min., or 1 per 10,000 SF GFA Parking Garages 2 min., or 1 per 20 vehicle parking spaces, whichever is greater Public Transportation Facilities 4 min., or 1 per 10,000 SF GFA Table 2. Bicycle Parking B) Bicycle Parking Bicycle spaces shall be provided for new development providing off-street parking as listed in Table 2. Bicycle Parking and shall comply with the bicycle parking standards in Section 3-1411 of this Development Code. Buildings with less than 5,000 square feet of gross building area and residential projects with fewer than 10 units are exempt from this requirement. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 22 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 Division 4. Frontage Standards SECTION C-403. KEY CORNER REQUIREMENTS For locations identified as Key Corners on Figure 2. Regulating Plan – Street Types and Key Corners, ground floor building space within 100 feet of the corner and to a depth of 20 feet minimum from the front facade (as measured along front property lines) shall be occupied only by active uses including retail sales and services, restaurants, bars, brewpubs, microbreweries, nightclubs, and/or lobbies to upper story building space. For buildings occupied only by residential uses, ground floor amenity areas such as offices, lobbies, or fitness centers shall count toward meeting this requirement only if the ground floor facade meets the requirements applicable to Storefront 1 or Storefront 2 frontages. Ground floor building space designed for open air dining or cafe use may count towards this requirement. Flexibility in meeting facade transparency requirements in these locations shall not be permitted. Key corner requirements shall not apply to publicly owned park and plaza space. SECTION C-401. RELATIONSHIP BETWEEN STREET TYPES AND FRONTAGE STANDARDS Table 3. Frontages and Street Types shows which development standards in this division apply by the street types shown in Figure 2. Regulating Plan – Street Types and Key Corners. SECTION C-402. PROPERTIES WITH MULTIPLE STREET FRONTAGES A) Defi nition of Primary and Secondary Street Frontages For project sites with multiple street frontages, including corner sites, a primary street frontage shall be defined. The primary street frontage shall be defined as the street frontage with the highest level of designated street type or the highest level of existing and planned pedestrian activity as defined in the Clearwater Downtown Redevelopment Plan. B) Defi nition of Frontages for Corner Sites For corner sites where the street type is the same on two frontages, the primary street frontage shall be defined as the frontage to which the majority of buildings on adjacent sites are oriented and addressed. In locations where the orientation of buildings on adjacent sites is unclear, the primary street frontage shall be defined as the frontage on which the building is addressed. As provided in Division 8. Flexibility, a limited amount of flexibility in meeting requirements for frontages defined as secondary street frontages may be approved. C) Application of Setbacks on Through Lots For project sites with frontage on two parallel streets, one of which is a Service Street Type, the side setbacks applicable to the primary street frontage shall apply. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 23 of 54 Frontages General Character Front Setback Parking Location Street Types ABCDEF Storefront 1 Traditional “Main Street” conditions with continuous storefronts with high levels of storefront transparency. 3’ max. Rear yard parking. No parking along street frontages.••• Storefront 2 Traditional “Main Street” conditions with moderate levels of storefront transparency and allowance for side yard parking. 3’ max. Rear yard and limited side parking permitted.• Workshop/ Flex Flexible frontages with modest setbacks, discontinuous frontage and moderate transparency. 5’ min. - 10’ max. Rear yard and limited side parking permitted.• Urban Residential 1 Urban townhouse and apartments with individual entires and front stoops. 3’ min. - 5’ max. Rear yard parking. No parking along street frontages.•• Urban Residential 2 Urban townhouse and apartments with modest landscaped setbacks and allowance for front porches and shared entries 8’ min. - 15’ max. Rear yard parking. No parking along street frontages.• Neighborhood Infi ll Single family houses, duplexes, townhouses, and small apartments with modest landscaped setbacks. 8’ min. - 15’ max. Parking behind units accessed from side streets or shared drives.• Neighborhood Conservation Single family houses and duplexes with traditional front yards. 20’ min. Parking behind front facades accessed from private driveways.• Table 3. Frontages and Street Types DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 24 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 A) General The Storefront 1 Frontage Standards are intended for application along Street Types A, B, and C which are identified as appropriate for high levels of existing or planned pedestrian activity and active ground floor uses. Development standards for this type of frontage require front building facades and building entries oriented to public sidewalks with traditional storefront design treatments with large, transparent display windows, building entries at sidewalk grade, awnings or canopies, minimal front setbacks, and parking to the rear of occupied building space. (In the sections below, the bold lettering in parentheses refers to the annotations in Figures 10 and 11.) B) Building Setbacks 1. Buildings shall be placed along street frontages consistent with the following building setbacks from property lines: a. Front Setbacks (A): 0 feet minimum, 3 feet maximum. b. Side Setbacks (B): 0 feet maximum, or as required by applicable building and fire codes. c. Rear Setbacks (C): 10 feet minimum. 2. Front building setbacks on Fort Harrison Avenue, Cleveland Street, and Osceola Avenue shall be increased to the extent required to allow for the creation of sidewalks widths consistent with the Master Streetscape Plan within the Clearwater Downtown Redevelopment Plan. 3. To promote continuity of frontages along front setbacks, the space between buildings on the same or adjacent sites shall be 20 feet maximum and may be occupied by a mid-block pedestrian passageway open for public use during regular business hours. Where such space is provided with no pedestrian passageway, a 6-foot minimum, 8-foot maximum high brick or other masonry wall, wall with masonry columns linked by substantial grill work, or wall designed to match the architectural design of the building shall be constructed in line with the front building facade. SECTION C-404. STOREFRONT 1 FRONTAGE Figure 9. Storefront 1 Example B B D Building C Rear Parking AA E F Building Rear Parking Figure 10. Storefront 1 Building Placement Figure 11. Storefront 1 Parking & Projections DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 25 of 54 C) Front Setback Improvements Where front setbacks are provided, the area within the setback shall be improved as a hardscape extension of the public streetscape with no change in elevation from adjacent sidewalks, no landscape areas, and no permanent physical obstructions such as a curbing, railing, or fencing. Movable furnishings, including tables, seats, and landscape planters, are permitted. D) Ground Floor Facades & Entries 1. Building facades along street frontages shall meet building design standards in Appendix C, Division 6. 2. Ground floor front building facades shall meet the following standards (D): a. Building facades shall be located along front setbacks and aligned parallel to streets and public sidewalks. b. A minimum 60 percent of the area of the ground floor facade between 2 and 10 feet in height above adjacent ground level shall consist of storefront windows and doors with transparent glazing with no more than 10 percent daylight reduction (tinting) and no reflective or mirrored coating or treatment. Transom windows are encouraged above storefront display windows. Residential window types, with closely spaced mullions and recessed punched windows, are not allowed for storefront frontages. The bottom of storefront windows shall be no more than 2 feet above the adjacent ground level. c. Primary entries to individual ground floor tenant spaces and entries to shared lobbies for upper story spaces shall be located along the front facade and may be recessed 18 inches maximum. d. Thresholds at front building entries and the ground floor finished floor elevation shall match the elevation of the abutting public sidewalk or publicly accessible plaza. e. The ground floor floor-to-structural-ceiling height shall be 14 feet minimum and ground floor building space shall be designed to meet Florida Building Code requirements for commercial uses. 3. Awnings, canopies, or other forms of weather protection shall be required along at least 80 percent of the front facade and shall meet the standards in Appendix C, Division 6 (E). E) Parking 1. In addition to the following standards, parking location, design and access shall meet the standards in Appendix C, Division 5. 2. Parking shall be located to the rear of the property away from the primary street frontage and corner locations. Parking to the side of buildings is prohibited. 3. Parking, vehicular loading/unloading areas, and passenger drop off areas are prohibited in front setbacks. 4. Parking and vehicular circulation areas incorporated in the ground floor of a building along street frontages shall be located behind fully- enclosed, occupied building space with a depth of 20 feet minimum (F). 5. Surface and structured parking shall comply with side and rear building setbacks. Side and/or rear setbacks shall not apply between surface parking areas on abutting properties which provide for shared access and use. 6. With approval from appropriate City, County or State authorities, parallel parking may be constructed within the right-of-way along streets abutting the property. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 26 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 A) General The Storefront 2 Frontage Standards are intended for application along Street Type C which is identified as appropriate for moderate levels of existing or planned pedestrian activity. Development standards for this frontage require front building facades and building entries oriented to public sidewalks with traditional storefront design treatments with large, transparent display windows, building entries at sidewalk grade, awnings or canopies, minimal front setbacks, and parking to the side and rear of occupied building space. (In the sections below, the bold lettering in parentheses refers to the annotations in Figures 13 and 14.) B) Building Setbacks 1. Buildings shall be placed along street frontages consistent with the following building setbacks from property lines: a. Front Setbacks (A): 0 feet minimum, 3 feet maximum. b. Side Setbacks (B): 0 feet maximum, or as required by applicable building and fire codes. c. Rear Setbacks (C): 10 feet minimum. 2. Front building setbacks on Fort Harrison Avenue, Cleveland Street, and Osceola Avenue shall be increased to the extent required to allow for the creation of sidewalks widths consistent with the Master Streetscape Plan within the Clearwater Downtown Redevelopment Plan. C) Front Setback Improvements 1. Where front setbacks are provided, the area within the setback shall be improved primarily as a hardscape extension of the public streetscape with no change in elevation from adjacent sidewalks. 2. Landscape areas may account for 35 percent maximum of the front setback area. Such landscaping shall comply with landscape requirements in Section 3-1202. 3. Low curbing may be used to define the edge of landscape areas but no permanent physical obstructions such as walls, railing, or fencing are permitted. SECTION C-405. STOREFRONT 2 FRONTAGE Figure 12. Storefront 2 Example D B C Building Rear Parking Limited Side Parking B A DD Figure 13. Storefront 2 Building Placement Figure 14. Storefront 2 Parking & Projections G F Building Rear Parking Limited Side Parking E DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 27 of 54 D) Ground Floor Facades & Entries 1. Building facades along street frontages shall meet building design standards in Appendix C, Division 6. 2. Ground floor front building facades shall meet the following standards (D): a. Building facades shall be located along front setbacks and aligned parallel to streets and public sidewalks. b. A minimum 50 percent of the area of the ground floor facade between 2 and 10 feet in height above adjacent ground level shall consist of storefront windows and doors with transparent glazing with no more than 10 percent daylight reduction (tinting) and no reflective or mirrored coating or treatment. Transom windows are encouraged above storefront display windows. Residential window types, with closely spaced mullions and recessed punched windows, are not allowed for storefront frontages. The bottom of storefront windows shall be no more than 2 feet above the adjacent ground level. c. Primary entries to individual ground floor tenant spaces and entries to shared lobbies for upper story spaces shall be located along the front facade and may be recessed 18 inches maximum. d. Thresholds at front building entries and the ground floor finished floor elevation shall match the elevation of the abutting public sidewalk or publicly accessible plaza. e. The ground floor floor-to-structural-ceiling height shall be 14 feet minimum and ground floor building space shall be designed to meet Florida Building Code requirements for commercial uses. 3. Awnings, canopies, or other forms of weather protection shall be required along at least 80 percent of the front facade and shall meet the standards in Appendix C, Division 6 (E). E) Parking 1. In addition to the following standards, parking location, design and access shall meet standards in Appendix C, Division 5. 2. Parking, vehicular loading/unloading areas, and passenger drop off areas are prohibited in front setbacks. 3. Surface parking located to the side of buildings along streets shall be no greater than 1 bay in width or 60 feet maximum as measured along the street frontage and shall be set back 5 feet behind front building facades and screened from public sidewalks by a opaque hedge or wall 24 to 36 inches in height (F). 4. Parking and vehicular circulation areas incorporated in the ground floor of a building along street frontages shall be located behind fully- enclosed, occupied building space with a depth of 20 feet minimum (G). 5. Surface and structured parking shall comply with side and rear building setbacks. Side and/or rear setbacks shall not apply between surface parking areas on abutting properties which provide for shared access and use. 6. With approval from appropriate City, County or State authorities, parallel parking may be constructed within the right-of-way along streets abutting the property. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 28 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 A) General The Workshop/Flex Frontage Standards are intended for application along Street Type D which is identified as appropriate for a mix of land uses and building types. Development standards for this frontage require front building facades and building entries oriented to public sidewalks with modest front setbacks and facade transparency, and parking to the rear or side of occupied building space. (In the sections below, the bold lettering in parentheses refers to the annotations in Figures 16 and 17.) B) Building Setbacks 1. Buildings shall be placed along street frontages consistent with the following building setbacks from property lines: a. Front Setbacks (A): 5 feet minimum, 10 feet maximum. b. Side Setbacks (B): 10 feet minimum. c. Rear Setbacks (C): 10 feet minimum. C) Front Setback Improvements 1. The front setback area shall be improved as a landscape area with walkway connections between sidewalks and front building entries. Low curbing may be used to define the edge of landscape areas but no permanent physical obstructions such as walls, railings, or fencing are permitted between the street and front building facade. 2. Landscaping in the front setback area shall comply with landscape requirements in Section 3-1202. 3. Hardscape areas improved as open air patio or café space may account for 50 percent maximum of the front setback area. Such areas may be defined by railings or low walls 36 inches maximum in height. SECTION C-406. WORKSHOP/FLEX FRONTAGE Figure 15. Workshop/Flex Example B C Building Rear Parking B D A Limited Side ParkingD Figure 16. Workshop/Flex Building Placement Figure 17. Workshop/Flex Parking & Projections Building Rear Parking Limited Side Parking F E G DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 29 of 54 D) Ground Floor Facades & Entries 1. Building facades along street frontages shall meet building design standards in Appendix C, Division 6. 2. Ground floor front building facades shall be designed to meet the following standards (D): a. Building facades shall be located along front setbacks and aligned parallel to streets and public sidewalks. b. A minimum 40 percent of the area of the ground floor facade between 2 and 10 feet in height above adjacent ground level shall consist of windows and doors with transparent glazing with no more than 10 percent daylight reduction (tinting) and no reflective or mirrored coating or treatment. c. Primary entries to individual ground floor tenant spaces and entries to shared lobbies for upper story spaces shall be located along the front facade and may be recessed 18 inches maximum. d. Thresholds at front building entries and the ground floor finished floor elevation may be elevated 18 inches maximum above the grade of the abutting public sidewalk or publicly accessible plaza. e. The ground floor floor-to-structural-ceiling height shall be 14 feet minimum and ground floor building space shall be designed to meet Florida Building Code requirements for commercial uses. 3. Awnings, canopies, or other forms of weather protection shall be required at building entries and shall meet the standards in Appendix C, Division 6 (E). E) Parking 1. In addition to the following standards, parking location, design and access shall meet standards in Appendix C, Division 5. 2. Parking, vehicular loading/unloading areas, and passenger drop off areas are prohibited in front setbacks. 3. Surface parking located to the side of buildings along streets shall be no greater than 2 bays in width or 120 feet maximum as measured along the street frontage and shall be set back 5 feet behind front building facades and screened from public sidewalks by a opaque hedge or wall 24 to 36 inches in height. (F). 4. Surface parking and vehicular circulation areas incorporated in the ground floor of a building along street frontages shall be located behind fully- enclosed, occupied building space with a depth of 20 feet minimum (G). 5. Surface and structured parking shall comply with side and rear building setbacks. Side and/or rear setbacks shall not apply between surface parking areas on abutting properties which provide for shared access and use. 6. With approval from appropriate City, County or State authorities, parallel parking may be constructed within the right-of-way along streets abutting the property. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 30 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 A) General The Urban Residential 1 Frontage Standards are intended for application along Street Types B and C which are identified as appropriate for high levels of existing or planned pedestrian activity. Development standards for this frontage require buildings oriented to public sidewalks with residential ground floor uses with minimal front setbacks, ground floors elevated above adjacent sidewalk grade, and parking to the rear of occupied building space. (In the sections below, the bold lettering in parentheses refers to the annotations in Figures 19 and 20.) B) Building Setbacks 1. Buildings shall be placed along street frontages consistent with the following building setbacks from property lines: a. Front Setbacks (A): 3 feet minimum, 5 feet maximum. b. Side Setbacks (B): 0 feet maximum, or as required by applicable building and fire codes. c. Rear Setbacks (C): 10 feet minimum. 2. Front building setbacks on Fort Harrison Avenue, Cleveland Street, and Osceola Avenue shall be increased to the extent required to allow for the creation of sidewalks widths consistent with the Master Streetscape Plan within the Clearwater Downtown Redevelopment Plan. 3. To promote continuity of frontages along front setbacks, the space between buildings on the same or adjacent sites shall be 20 feet maximum and may be occupied by a mid-block pedestrian passageway open for tenant use. Where such space is provided with no pedestrian passageway, a 6-foot minimum, or 8-foot maximum high brick or other masonry wall, wall with masonry columns linked by substantial grill work, or wall designed to match the architectural design of the building shall be constructed in line with the front building facade. SECTION C-407. URBAN RESIDENTIAL 1 FRONTAGE Figure 18. Urban Residential 1 Example B Building C Rear Parking D B AAA Figure 19. Urban Residential 1 Building Placement Figure 20. Urban Residential 1 Parking & Projections E Building Rear Parking F DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 31 of 54 C) Front Setback Improvements 1. The front setback area shall be improved with landscape areas and walkways providing access to common building entries and to porches or stoops at entries to ground floor units. Walkways to building entries shall generally match sidewalk grade. 2. Landscaping in the front setback area shall comply with landscape requirements in Section 3-1202. 3. Walls, railings, fencing, or other similar improvements not part of a porch or stoop are prohibited within front setbacks. 4. Fenced, walled, or otherwise enclosed patios or other forms of enclosed outdoor space are not permitted for ground floor units along street frontage. D) Ground Floor Facades & Entries 1. Building facades along street frontages shall meet building design standards in Appendix C, Division 6. 2. Ground floor front building facades shall meet the following standards (D): a. Building facades shall be located along front setbacks and aligned parallel to streets and public sidewalks. b. The finished floor elevation of ground floor residential units along front setbacks shall be elevated 18 inches minimum, 36 inches maximum above the grade of adjacent sidewalks. c. Primary entries to individual ground floor units and shared lobby space providing access to upper story units shall be located along the front facade and be visible from streets and sidewalks. 3. Stoops shall be provided at entries to individual ground floor units and be designed to meet the following standards (E): a. Stoops may project 5 feet maximum from front building facades into setbacks. b. Stoops shall include stairs and landings providing access to unit entries with low walls or railings on stairs and landings as required by Florida Building Code. c. No more than two front stoops serving adjacent units shall be connected. d. Landscape areas between stoops may be defined by curbing or low walls. Such landscaping shall comply with landscape requirements in Section 3-1202. 4. Canopies or other forms of weather protection shall be provided at front building entries to shared ground floor lobby space and shall meet the standards in Appendix C, Division 6 (E). E) Parking 1. In addition to the following standards, parking location, design and access shall meet standards in Appendix C, Division 5. 2. Parking shall be located to the rear of the property away from the primary street frontage and corner locations. Parking to the side of buildings is prohibited. 3. Parking, vehicular loading/unloading areas, and passenger drop off areas are prohibited in front setbacks. 4. Parking and vehicular circulation areas incorporated in the ground floor of a building along street frontages shall be located behind fully- enclosed, occupied building space with a depth of 20 feet minimum (F). 5. Surface and structured parking shall comply with side and rear building setbacks. Side and/or rear setbacks shall not apply between surface parking areas on abutting properties which provide for shared access and use. 6. With approval from appropriate City, County or State authorities, parallel parking may be constructed within the right-of-way along streets abutting the property. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 32 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 A) General The Urban Residential 2 Frontage Standards are intended for application along Street Type D which is identified as appropriate for a mix of land uses and building types. Development standards for this frontage require buildings oriented to public sidewalks with residential ground floor uses with modest front setbacks, ground floors elevated above adjacent sidewalk grade, and parking to the rear of occupied building space. (In the sections below, the bold lettering in parentheses refers to the annotations in Figures 22 and 23.) B) Building Setbacks 1. Buildings shall be placed along street frontages consistent with the following building setbacks from property lines: a. Front Setbacks (A): 8 feet minimum, 15 feet maximum. b. Side Setbacks (B): 5 feet minimum or as required by applicable building and fire codes. c. Rear Setbacks (C): 10 feet minimum. C) Front Setback Improvements 1. The front setback area shall be improved with landscape areas and walkways providing access to common building entries and to porches or stoops at entries to ground floor units. Walkways to building entries shall generally match sidewalk grade. 2. Landscaping in the front setback area shall comply with landscape requirements in Section 3-1202. 3. Walls, railings, fencing, or other similar improvements not part of a porch or stoop are prohibited within front setbacks. D) Ground Floor Facades & Entries 1. Building facades along street frontages shall meet building design standards in Appendix C, Division 6. 2. Ground floor front building facades shall meet the following standards (D): a. Building facades shall be located along front setbacks and aligned parallel to streets and public sidewalks. SECTION C-408. URBAN RESIDENTIAL 2 FRONTAGE Figure 21. Urban Residential 2 Example B C Building Rear Parking B D AAA Figure 22. Urban Residential 2 Building Placement Figure 23. Urban Residential 2 Parking & Projections Building Rear Parking E F DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 33 of 54 b. The finished floor elevation of ground floor residential units along front setbacks shall be elevated 18 inches minimum, 36 inches maximum above the grade of adjacent sidewalks. c. Primary entries to individual ground floor units, where provided, and shared lobby space shall be located along the front facade and be visible from streets and sidewalks. 3. Where primary entries to individual ground floor units are located along the front facade, front porches or stoops shall be provided at entries and designed to meet the following standards (E): a. Porches and stoops may project 4 feet minimum, 8 feet maximum from front building facades into setbacks but shall be located no closer than 2 feet from public sidewalks. b. No more than two front porches or stoops serving adjacent units shall be connected. c. Landscape areas at least 8 feet in width as measured along the front building facade shall be provided between individual or connected porches or stoops. 4. Canopies or other forms of weather protection shall be provided at front building entries to shared ground floor lobby space and shall meet the standards in Appendix C, Division 6 (E). E) Parking 1. In addition to the following standards, parking location, design and access shall meet standards in Division 5. 2. Parking shall be located to the rear of the property away from the primary street frontage and corner locations. Parking to the side of buildings is prohibited. 3. Parking, vehicular loading/unloading areas, and passenger drop off areas are prohibited in front setbacks. 4. Parking and vehicular circulation areas incorporated in the ground floor of a building along street frontages shall be located behind fully- enclosed, occupied building space with a depth of 20 feet minimum (F). 5. Surface and structured parking shall comply with side and rear building setbacks. Side and/or rear setbacks shall not apply between surface parking areas on abutting properties which provide for shared access and use. 6. With approval from appropriate City, County or State authorities, parallel parking may be constructed within the right-of-way along streets abutting the property. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 34 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 A) General The Neighborhood Infill Frontage Standards are intended for application along Street Type E which is identified as appropriate for residential development and redevelopment. Development standards for this frontage require attached and detached dwellings oriented to public sidewalks with modest landscaped front setbacks and parking to the rear of occupied building space with parking to the rear of occupied building space. (In the sections below, the bold lettering in parentheses refers to the annotations in Figures 25 and 26.) B) Building Setbacks 1. Buildings shall be placed along street frontages consistent with the following building setbacks from property lines: a. Front Setbacks (A): 8 feet minimum, 15 feet maximum. b. Side Setbacks (B): 5 feet minimum or as required by applicable building and fire codes. c. Rear Setbacks (C): 10 feet minimum. C) Front Setback Improvements 1. The front setback area shall be improved with landscape areas and walkways providing access to common building entries and to porches or stoops at entries to ground floor units. Walkways to building entries shall generally match sidewalk grade. 2. Walls, railings, fencing, or other similar improvements not part of a porch or stoop are not permitted within front setbacks. 3. Fenced, walled, or otherwise enclosed patios or other forms of outdoor space are not permitted for ground floor units along street frontage. D) Ground Floor Facades & Entries 1. Building facades along street frontages shall meet building design standards in Appendix C, Division 6. Figure 24. Neighborhood Infi ll Example B B CA Building CA D Rear Parking SECTION C-409. NEIGHBORHOOD INFILL FRONTAGE Figure 25. Neighborhood Infi ll Building Placement Figure 26. Neighborhood Infi ll Parking & Projections Building E Rear Parking Rear Parking F DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 35 of 54 2. Ground floor front building facades shall meet the following standards (D): a. Building facades shall be located along front setbacks and aligned parallel to streets and public sidewalks. b. The finished floor elevation of ground floor residential units along front setbacks shall be elevated 18 inches minimum, 36 inches maximum above the grade of adjacent sidewalks. c. Primary entries to ground floor units and shared lobby space shall be located along the front facade and be visible from streets and sidewalks. 3. Front porches or stoops shall be provided at entries to individual ground floor units and be designed to meet the following standards (E): a. Porches may project 6 feet minimum, 10 feet maximum from front building facades into setbacks. Stoops may project 4 feet minimum, 6 feet maximum from front building facades into setbacks. Neither shall be located closer than 2 feet from front property line. b. For buildings at corner locations, porches shall be oriented to the primary street frontage and wrap around from to the facade along the secondary street frontage and extend 6 feet minimum along the facade facing the secondary street frontage. c. No more than two front porches or stoops serving adjacent units shall be connected. d. Landscape areas shall be provided between individual or connected porches or stoops and shall be at least 8 feet in length as measured along the front building facade. 4. Canopies or other forms of weather protection shall be provided at front building entries to shared ground floor lobby space and shall meet the standards in Appendix C, Division 6 (E). E) Parking 1. In addition to the following standards, parking location, design and access shall meet the standards in Appendix C, Division 5. 2. Surface parking shall be located to the rear of buildings away from the primary street frontage and corner locations. 3. Parking to the side of buildings behind front building facades is permitted only for single family detached dwellings and duplex building types. Such parking shall be in single width private driveways perpendicular to the right-of-way and may be located in front and side setbacks but may be no closer than 2 feet from side lot lines. 4. Surface parking lots serving multiple dwelling units shall comply with side and rear building setbacks. Side and/or rear setbacks shall not apply between surface parking lots on abutting properties which provide for shared access and use. 5. Parking, vehicular loading/unloading areas, and passenger drop off areas are prohibited in front setbacks. 6. Parking and vehicular circulation areas incorporated in the ground floor of a building or parking garage shall be located behind fully- enclosed, occupied building space along street frontages with a depth of 20 feet minimum (F). 7. With approval from appropriate City, County or State authorities, parallel parking may be constructed within the right-of-way along streets abutting the property. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 36 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 A) General The Neighborhood Conservation Frontage Standards are intended for application along Street Type F which is identified as appropriate for residential development and redevelopment. Development standards for this frontage require detached dwellings and attached dwellings (two units maximum, may include detached dwelling with one carriage house), as described in Table 4. Attached Dwelling Types General. oriented to public sidewalks with front lawns and parking to the rear of occupied building space with allowance for limited parking in private driveways to the side of houses. (In the sections below, the bold lettering in parentheses refers to the annotations in Figures 28 and 29.) B) Building Setbacks 1. Buildings shall be placed along street frontages consistent with the following building setbacks from property lines: a. Front Setbacks (A): 20 feet minimum. b. Side Setbacks (B): 5 feet minimum. c. Rear Setbacks (C): 10 feet minimum. 2. Front setbacks shall be no greater than the average setback for buildings along the same block frontage. C) Front Setback Improvements 1. The front setback area shall be improved with lawn and landscape areas. 2. Walkways may be provided to connect public sidewalks with porches or stoops at entries to ground floor units. Walkways to building entries shall generally match sidewalk grade. 3. Walls, railings, fencing, or other similar improvements not part of a porch or stoop are not permitted within front setbacks except that picket fences no higher than 36 inches in height may be permitted to define the front yards of individual units. 4. Fenced, walled, or otherwise enclosed patios or other forms of enclosed outdoor space are not permitted in front setbacks. SECTION C-410. NEIGHBORHOOD CONSERVATION FRONTAGE Figure 27. Neighborhood Conservation Example C C C A A A Attached Dwellings Detatched Dwelling D B B B D B Figure 28. Neighborhood Conservation Building Placement Figure 29. Neighborhood Conservation Parking & Projections G E E E F F F Rear Parking Rear Parking G G Driveway Parking Driveway Parking Driveway Parking Attached Dwellings Detatched Dwelling DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 37 of 54 D) Ground Floor Facades & Entries 1. Building facades along street frontages shall meet building design standards in Appendix C, Division 6. 2. Ground floor front building facades shall meet the following standards (D): a. Building facades shall be located along front setbacks and aligned parallel to streets and public sidewalks. b. Primary entries to ground floor units shall be located along the front facade and be visible from streets and sidewalks. 3. Front porches or stoops shall be provided at entries to individual units and be designed to meet the following standards (E): a. Porches may project 6 feet minimum, 10 feet maximum from front building facades into setbacks. Stoops may project 4 feet minimum, 6 feet maximum from front building facades into setbacks. b. For buildings at corner locations, porches shall be oriented to the primary street frontage and wrap around from to the facade along the secondary street frontage and extend 6 feet minimum along the facade facing the secondary street frontage. c. No more than two front porches or stoops serving attached units shall be connected. d. Landscape areas shall be provided between individual or connected porches or stoops and shall be at least 8 feet in length as measured along the front building facade. E) Parking 1. In addition to the following standards, parking location, design and access shall meet standards the in Appendix C, Division 5. 2. Surface parking lots shall be located to the rear of buildings away from the primary street frontage and corner locations. 3. Parking is permitted in single width private driveways. Such driveways shall meet the side setback requirement and be located to the side of buildings (F). 4. Parking incorporated in enclosed garages or the ground floor of a detached or attached dwelling shall be set back 5 feet minimum from the front building facade (G). 5. With approval from appropriate City, County or State authorities, parallel parking may be constructed within the right-of-way along streets abutting the property. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 38 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 SECTION C-411. FRONTAGE ALONG SERVICE STREETS A) Building Setbacks Buildings with frontage along streets designated as Service Streets on Figure 2. Regulating Plans - Street Types and Key Corners, shall be placed consistent with the following building setbacks from property lines: 1. Front Setbacks: 5 feet minimum. 2. Side Setbacks: 10 feet minimum. 3. Rear Setbacks: 10 feet minimum. B) Front Setback Improvements The front setback area shall be improved with landscaping and fencing to buffer parking lot or parking structures and service areas. Such buffers and fencing shall comply with standards in Appendix C, Division 5. C) Parking & Vehicular Circulation Parking, vehicular circulation, and other vehicular use areas are permitted along the frontage and shall be located and designed to meet standards in Appendix C, Division 5. Column intentionally Blank DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 39 of 54 Division 5. Site Design Standards SECTION C-501. GENERAL Projects within the Downtown District shall be designed to advance goals for the creation of active, attractive, safe, and comfortable streets, streetscapes, and public spaces in Downtown Clearwater. Projects shall be designed to contribute to and create a walkable urban environment with generally consistent setbacks along street frontages, active ground floor uses, front building entries, and attractive storefronts. Vehicular parking and service areas shall be located primarily to the rear of buildings and appropriately screened to minimize the visual impact on streets, streetscapes, and public spaces. The existing street grid shall be retained and expanded where possible, curb cuts shall be minimized, and streetscapes shall be improved to provide for a safe and convenient pedestrian network. SECTION C-502. DEVELOPMENT PATTERN A) Existing Street Preservation The existing street network shall be maintained. The vacation of existing public streets and alleys shall be discouraged unless new public streets and alleys are constructed to replace and serve the function of those vacated. B) Development Blocks & Lots 1. Projects shall be configured with development blocks scaled to accommodate buildings, public spaces, and mid-block off-street parking and service areas. 2. Block dimensions shall generally be as follows but may be adjusted to account for irregularly shaped parcels, utilities and utility easements, stormwater conveyance systems, and other features. a. Minimum block length: 200 feet b. Maximum block length: 600 feet 3. Lots shall maintain a consistent size, scale, pattern and rhythm of the surrounding block(s). C) New Private Drives Projects on sites of 5 acres or more shall be developed with new private drives designed consistent with the following standards: 1. New private drives shall be configured to create interconnected networks of drives defining development blocks as described in Appendix C, Section C-502.B and serve as secondary vehicular travel ways for vehicles and pedestrians. 2. New private drives shall be designed as two- way drives designed with a minimum 6-foot wide landscape strip with shade trees between curbs and sidewalks, and a continuous pedestrian zone with a 6-foot minimum wide unobstructed sidewalk. These drives may include parallel parking, landscaped medians, bike lanes, and other features. 3. New private drives shall be configured to align with existing or planned streets or drives on adjacent sites to create an interconnected network. Stub outs shall be provided to allow future connections to adjacent sites. D) New Private Service Drives To access parking and service areas located behind buildings where access by public alley is not available, new private services drives shall be constructed and designed consistent with the following standards: 1. New service drives shall be designed for one- or two-way travel. 2. In locations where new service drives provide access to multiple lots and where rear lot solid waste collection is planned, new service drives shall be designed to accommodate through block travel with no dead end or cul-de-sac. 3. For residential projects, new service drives shall be designed with sufficient space to allow for vehicle turning movements to access enclosed parking. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 40 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 SECTION C-503. ACCESS & CIRCULATION A) Site Access 1. All vehicular access shall occur from the rear of the property via a public alley (either existing or constructed as part of a development proposal), private service drive, or via a cross access easement from an adjacent property. Should none of these options be available or are determined to be infeasible by the City, vehicular access shall be permitted from a secondary street frontage. Vehicular access shall only be permitted from a primary street frontage when none of the above means of vehicular access is determined by the City to be available. 2. Existing curb cuts shall be closed where possible and/or consolidated to minimize impacts on pedestrian circulation along public sidewalks. 3. Establishing joint/common access drives, where such drives are permitted, is encouraged to minimize curb cuts and impacts on pedestrian circulation along public sidewalks. B) Streetscape Improvements Improvements to streetscapes within rights-of- way along lot frontages, including reconstruction shall be required pursuant Section 3-1701. To the extent possible given right-of-way limits and utility conflicts, and with approval of the FDOT, Pinellas County, and/or the City, reconstruction shall follow the standards for streetscapes found in the Master Streetscape Plan within the Clearwater Downtown Redevelopment Plan. C) Pedestrian Circulation & Access 1. Pedestrian walkways shall be provided to access parking lots and parking structures behind or to the side of buildings, connect destinations on adjacent properties, connect front building entries to adjacent sidewalks, and allow pedestrian circulation through parking lots to create a continuous pedestrian network. 2. Pedestrian walkways shall be 6-foot wide minimum and free of obstructions. 3. Pedestrian walkways that cross a parking area or other vehicular use areas shall be clearly marked with striping, contrasting paving materials (e.g., light- color concrete inlay between asphalt), textured or raised pavement, or other appropriate treatment as approved by City staff. 4. Where specialty paving, such as pavers, decorative concrete, or other materials, is used for public sidewalks or other pedestrian walkways, the specialty paving shall continue across parking access drive aisles. 5. Pedestrian walkways provided between buildings shall be designed to meet the following standards. a. Where blocks are longer than 600 feet, one mid-block pedestrian walkway open to the public during regular building hours shall be provided. b. Pedestrian walkways between buildings shall be at least 15-foot wide and 20-foot wide on average. c. Pedestrian scale lighting shall be provided along pedestrian facilities. D) Cross Parcel Connections To facilitate circulation and improve accessibility, vehicle and pedestrian paths on adjacent sites shall be interconnected. Parking lot drive aisles, private drives, private service drives, and pedestrian walkways shall be aligned and connected, and drive aisle stub outs shall be constructed on properties abutting undeveloped sites to allow for future connections. E) Connection to Trails Pedestrian and bicycle connections to the Pinellas Trail and/or Druid Trail, or future trails, bikeways, or the like, that are visible from public rights-of-way and/or building entrances shall be incorporated into site plans where property is adjacent to the Trail(s). DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 41 of 54 SECTION C-504. PARKING & SERVICE AREAS A) Surface Parking 1. Surface parking and services areas shall be designed to meet the landscaping standards set forth in Article 3, Division 12 and the parking and loading standards set forth in Article 3, Division 14. 2. Surface parking lots shall be screened from abutting residential uses by fences or walls six feet in height. 3. Interior islands of parking lots in new projects shall be designed to utilize Low Impact Development techniques such as bioretention swales and native species. Where parking curbs and gutters are provided, they shall have breaks to allow water to enter the bioretention facilities within the parking landscape islands. Parking lots with less than 20 spaces are exempt from interior island requirements in Section 3-1202.E.2 of this Development Code. B) Structured Parking All structured parking, whether freestanding, attached to a building, or integrated into a building envelope, shall be designed to comply with requirements for parking garages set forth in Article 3, Division 14, and design standards in Divisions 4 and 6 in these standards. C) Service Areas 1. Service areas, including areas providing access to loading docks and areas designated for the placement of waste containers and recycling equipment, shall be located to the rear of buildings in the most unobtrusive location possible and screened from adjacent properties and rights- of-way with architecturally finished walls and gated enclosures designed consistent with and complementary to the exterior facade of the building. 2. Service areas, including areas providing access to loading docks and areas designated for the placement of waste containers and recycling equipment, shall be accessed from secondary streets and alleys. SECTION C-505. GARAGES FOR ATTACHED OR DETACHED DWELLINGS Garages shall be located behind the principal building and accessed from public alleys, private drives, or private service drives. Where public alleys, private drives, or private service drives are not provided, single width private driveways no greater than 10 feet in width maximum are permitted and the following standards shall apply. 1. Attached, front facing garages serving detached dwellings, where permitted, shall be set back 5 feet minimum from the front facade of the building. 2. Detached garages shall be located behind the principle building and accessed from a single width private driveway. 3. Attached or detached garages on corner sites shall be located to the rear of the property away from the primary street frontage, oriented toward a secondary street frontage, and accessed from a single width private driveway. SECTION C-506. LANDSCAPE & FENCING/ WALLS A) Landscape Requirements in Article 3, Division 12 Landscape improvements shall meet the general landscaping standards set forth in Article 3, Division 12 n addition to the frontage standards in Appendix C, Division 4 and landscape and parking standards in Appendix C, Division 5. B) Fences & Walls 1. Fences and/or walls, where permitted along side and/or rear property lines, shall be located behind front building facades, and shall be painted, architecturally finished and designed consistent with and complementary to the exterior facade of the building. 2. Chain link, razor wire, barbed wire, or other similar fences are prohibited. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 42 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 C) Utility/Infrastructure Facilities Utility/Infrastructure facilities other than telecommunication towers and utility distribution lines shall be screened from public view by landscape screens or architecturally-finished walls and enclosures. SECTION C-507. STORMWATER MANAGEMENT Stormwater retention and detention areas are not permitted in front setbacks unless located underground in exfiltration trenches or open- bottomed underground storage and retention systems, or as part of a Low Impact Development stormwater management system incorporating features such as rain gardens and vegetative swales, or pervious pavers or pavement for pedestrian use. Traditional stormwater facilities such as dry and/or wet retention/detention ponds are permitted to the rear and side of buildings. SECTION C-508. WATERFRONT DEVELOPMENT Waterfront development shall be located and designed to meet all of the following standards. A) Waterfront Setback Waterfront development shall maintain waterfront setback of 20 feet minimum from the sea wall, property line, or mean high water line, whichever is most interior to the property. B) Parking 1. Residential uses along Clearwater Harbor shall be designed with parking garages or with parking areas internal to the site/building and screened from Clearwater Harbor. 2. Perimeter screening shall not be required for public parking located along waterfronts. SECTION C-509. DRIVE-THROUGH FACILITIES Permitted ancillary drive-through facilities, including all improvements associated with the drive-through activity such as entry and exit drives, stacking lanes, service windows, canopies, ATM kiosks, and informational signage, shall be located and designed to meet all of the following standards. A) Location & Screening Drive-through facilities shall be located to the rear of the principal building, as illustrated in Figure 30. Drive-Through Facilities. B) Stacking Lanes 1. Stacking lanes shall be scaled to ensure queuing vehicles do not block driveways, access to parking areas, or pedestrian walkways. 2. Stacking lanes located along pedestrian walkways shall be screened with landscaping and a wall 24 to 36 inches in height designed to complement the exterior facade of the building. C) Signage Sufficient on-site signage and pavement markings shall be provided to mark pedestrian walkways and crossings, and to indicate direction of vehicular travel and other conditions required to ensure safe vehicular and pedestrian movement. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 43 of 54 Figure 30. Drive-Through Facilities Column intentionally Blank DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 44 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 Division 6. Building Design Standards SECTION C-601. GENERAL To support the creation of more pedestrian- and transit-accessible destinations, buildings shall be oriented toward adjacent streets and designed to contribute to the creation of attractive, accessible destinations. Building facades along streets and public spaces shall be designed with attractive ground floor facades, well-defined building entries, and shall use quality building materials. SECTION C-602. FACADE TREATMENT & DESIGN A) Complementary Design All buildings and structures in projects with multiple buildings and structures, including parking structures, shall have complementary architectural details, materials, colors, and design treatments. For the purpose of this section, buildings and structures shall include primary buildings, accessory structures, parking structures, open air enclosures, fences and walls, and other vertical improvements. The intent of this provision is not to require a single design theme or motif for projects with multiple buildings and/ or multiple tenants but to ensure a consistent level of quality in the design and detailing of buildings, parking structures, and other vertical improvements. B) Facade Articulation 1. Buildings shall be designed with clearly articulated bases to define the extent of the public realm, provide spatial enclosure, and mediate differences in scale between adjacent buildings. Building bases shall constitute the facades of the first one or two stories of the building. Distinctions between building bases and upper story facades shall be established through the use of changes in material and color, the use of minor step backs for upper story facades, and architectural molding, cornice lines, or other modest projections. 2. To break up building facades along street frontages, facades shall be divided vertically into bays, as illustrated in Figure 31. Facade Bays & Articulation. Facade bay widths shall range between 20 to 35 feet establishing a rhythm of vertical modules unified by a complementary rhythm of windows and window groupings. Facade bays shall be distinguished by varying fenestration patterns, recessing wall planes, varying building materials, or establishing a rhythm of architectural elements such as pilasters or window bays. Figure 31. Facade Bays & Articulation Figure 32. Corner Treatments DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 45 of 54 3. To avoid flat, continuous facades above the ground floor on all building sides, the maximum length of an upper floor facade section shall be between 80 and 120 feet and the articulation between upper floor facade sections shall be accomplished by recessing the facade 2 feet minimum for a distance of at least 10 feet as illustrated in Figure 31. Facade Bays & Articulation. 4. Vertical or horizontal changes in the plane of a building facade for step backs, facade articulation, or other purposes shall be differentiated by architectural features including but not limited to coping, balustrades, cornice lines, change in materials, or changes in color. 5. Blank sections of ground floor building facades fronting streets, public spaces, and surface parking areas shall not exceed 20 feet in length. Elements such as windows, doors, balconies, columns, pilasters, changes in material, or other architectural details that provide visual interest shall be distributed across the facade in a manner consistent with the overall design of the building. C) Facade Materials All building facades within view of a public street, pedestrian walkway, waterfront, or other public space, including side and rear facades, shall be constructed of high quality materials such as brick, stone, architectural block, concrete with an architectural finish, and traditional cementitious stucco. Side and rear facades shall use materials and design features similar to or complementary to those of the front facade. The use of metal facades shall not be permitted. D) Prohibited Glass Treatments on Ground Floors The use of reflective, translucent, fritted, and other forms of non-transparent glass in wall and window systems on ground floor facades is prohibited. E) Corner Facades 1. To create a seamless transition between the facades of a building at a street corner, both street-facing facades shall be designed with equal architectural quality and detail as illustrated in Figure 32. Corner Treatments. 2. Facade materials, window and wall treatments, and design elements such as signs and awnings shall be included on both sides of the building facade. Additional corner emphasis with chamfered or rounded facades, corner entries accentuated through changes in design treatments, materials, canopy projections, roof or parapet forms, or through other architectural methods is required. F) Parking Structures Design 1. Parking structures shall be designed with architecturally-finished facades that complement the details, materials, colors, and design treatments of buildings in the project to contribute positively to the overall character of a project. 2. The ground level facades of parking structures along Service Street Types, public alleys, private drives, private service drives, and pedestrian walkways shall be designed with architectural screening of openings, trellis or canopy projections, or other architectural treatments to create safe, comfortable, and quality pedestrian environments. G) Security & Hurricane Protection 1. Security bars are prohibited on windows or doors visible from public streets, public sidewalks, or public spaces. 2. Hurricane shutters, if provided, shall be fitted as an integral part of the storefront design, not visible when not in use, and only be used during the time frame in which a formally issued hurricane warning is in effect. H) Facade Lighting Light Emitting Diode (LED) rope/ribbon lighting, neon lighting, or other types of lighting used to outline windows, signs, or other architectural features shall be prohibited. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 46 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 SECTION C-603.AWNINGS, CANOPIES, & BALCONIES 1. Ground floor awnings, canopies, and other forms of shading devices or structures, where provided, shall comply with the following standards. a. Such devices and structures shall project 5 feet minimum, 10 feet maximum from the front facade with the exception that in no case shall such projection be closer than five feet from the curbline. b. Such devices and structures shall be permitted into required setbacks and over street rights- of-way provided a clearance of eight feet over grade is maintained. c. Such devices and structures with supports may be located up to the property line. d. Such devices and structures that project into rights-of-way shall be cantilevered or suspended from the building facade. 2. Awnings, canopies, or other forms of shading devices or structures are permitted on upper stories and shall not extend further than 36 inches from the facade. 3. Awnings, canopies, or other forms of shading devices or structures shall not be backlit or constructed of high-gloss material or fabric which appears to be plastic, or be clad with barrel tiles, asphalt shingles, or other standard roofing materials. 4. Balconies or other projections may encroach into front setbacks. Awnings or canopies provided for balconies shall not extend forward of the balcony. SECTION C-604. ROOF DESIGN Flat or pitched roofs are permitted for all building types. Edges of pitched roofs shall be accentuated with eaves and flat roofs shall have parapet walls, decorative cornices, and/or other architectural features. Mansard roof forms are prohibited. SECTION C-605. BUILDING ENTRIES A) Location 1. Building entries opening onto parking located to the side or rear of buildings shall not be considered primary building entries. 2. For sites with multiple frontages, the primary building entry or entries shall be located along the primary street frontage or at the corner of the primary street frontage and secondary street frontage. B) Design Treatment Primary building entries, including main entries to individual tenant spaces and to lobbies used to access upper story building space, shall be distinguished by facade design, materials, articulation, or other architectural treatments that provide interest to the building facade and draw attention to the entrance. SECTION C-606. MECHANICAL EQUIPMENT Outdoor mechanical, electrical, and communication equipment, including heating, air conditioning, and ventilation equipment; venting and vent terminations for commercial hoods; electric meters; mechanical penthouses; electrical and communication equipment, panels, and cabinets; satellite dishes; and similar features shall be located and designed to meet all of the following standards. A) Equipment Placement Outdoor mechanical, electrical, and communication equipment, shall be placed on roofs or to the rear or side of buildings and shall not be placed in front setbacks. B) Equipment Screening Equipment shall be screened from public view by landscape screens or architecturally-finished walls and enclosures designed consistent with the exterior facade of the building. Rooftop mechanical and elevator penthouses shall be designed to complement the design of street-facing building facades and shall be clad on all sides in material used on street-facing facades. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 47 of 54 SECTION C-607. ATTACHED DWELLING TYPES Table 4. Attached Dwelling Types General provides an overview of several types of attached dwellings which could be permitted in the Downtown District, consistent with the applicable frontage standards in Division 4. Attached dwellings may also be part of mixed-use projects at various scales, where residential uses are integrated vertically. Column intentionally Blank DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 48 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 Attached Dwelling Type Description Building Frontage Duplex: A residential building with the design character of a large single family home, but occupied by two households living separately in attached units. Said units may be attached front-to- back, side-to-side, or be stacked (up and downs). Urban Residential 2 Neighborhood Infi ll Neighborhood Conservation Carriage House: An accessory dwelling unit to a primary dwelling unit on the same site. A carriage house provides permanent provisions for living, sleeping, eating, cooking and sanitation, and can be on the ground fl oor or above a garage, but shall be attached to the garage. Neighborhood Infi ll Neighborhood Conservation Townhomes: Also called townhouses, a residential building occupied by households living separately in three or more attached units. Said units are attached side-by-side in a two to three story confi guration. Urban Residential 1 Urban Residential 2 Neighborhood Infi ll Fourplex: A residential building occupied by four households in four separate units with two on the ground fl oor and two above while sharing a single entryway. Urban Residential 2 Neighborhood Infi ll Small Multiplex: A residential building typically occupied by fi ve to ten households living separately in fi ve to ten attached units. Units within a small multiplex may have a variety of confi gurations, including side-by-side, front-to-back, and stacked. Urban Residential 2 Neighborhood Infi ll Table 4. Attached Dwelling Types General DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 49 of 54 Attached Dwelling Type Description Building Frontage Large Multiplex: A residential building typically occupied by 11 to 20 households living separately in 11 to 20 attached units. Units within a large multiplex may have a variety of confi gurations, including side-by-side and stacked, typically with one shared entry. Urban Residential 1 Urban Residential 2 Mid Rise: A residential building typically occupied by multiple households living separately. Mid rise buildings typically are fi ve to seven stories in height, and contain structured parking for residents and guests. Urban Residential 1 Urban Residential 2 High Rise: A residential building typically occupied by multiple households living separately. High rise buildings are typically greater than seven stories in height, and contain structured parking for residents and guests. Urban Residential 1 Urban Residential 2 Figure 4. Attached Dwelling Types General (continued) DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 50 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 Division 7. Sign Standards [Reserved] Page intentionally Blank DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 51 of 54 Division 8. Flexibility SECTION C-801. GENERAL Flexibility in the application of development standards in Appendix C, Divisions 3, 4, 5, and 6 may be approved by the Community Development Coordinator or Community Development Board as provided below. Where flexibility is allowed, the level of flexibility permitted shall be the minimum extent required to address flexibility standards and requirements. SECTION C-802. PROCESS Authority to grant flexibility shall follow the approval levels indicated by use in Table 1. Use & Off-Street Parking and shall be administered consistent with the development review procedures in Article 4 of this Development Code. The Community Development Coordinator shall have authority to grant flexibility for Level One approvals and the Community Development Board shall have authority to grant flexibility for Level Two approvals. Where flexibility is being requested for a Level One Minimum Standard Development use, the request shall be processed as a Level One Flexible Standard Development. SECTION C-803. FLEXIBILITY PROVISIONS Flexibility may be approved subject to the standards below. A) Frontage Standards - Properties with Multiple Street Frontages Flexibility in the orientation of front building facades for attached and detached dwellings may be approved to allow for frontage orientation consistent with typical frontage orientation on surrounding blocks. B) Frontage Standards - Building Setbacks 1. Front building setbacks greater than the maximums allowed may be approved for projects with a publicly-accessible outdoor open space or site constraints such as shape irregularities and/or the presence of natural features, existing utilities, utility easements, or access easements making meeting setback requirements impractical or infeasible. 2. Flexibility in the application of front setback requirements may be approved to allow new development setbacks compatible with the traditional character of development on adjacent sites and block frontages. 3. Flexibility in the application of front setback requirements to provide 10-foot minimum sidewalk widths may be approved to allow new development setbacks compatible with the traditional character of development on adjacent sites and block frontages. 4. Side and rear setbacks less than the minimum allowed may be approved for projects to allow for innovative site designs that advance the goals and objectives for the Clearwater Downtown Redevelopment Plan. 5. The maximum spacing between individual buildings along Storefront 1 and Urban Residential 1 Street Frontages may be increased or waived for projects with one or more of the following characteristics. a. The proposed site configuration is designed to incorporate natural features such as a stand of mature trees, body of water, wetland or other similar feature. b. Placement of existing buildings and/or site access and circulation constraints make it infeasible to meet the standard. c. The placement of publicly-accessible outdoor plaza spaces to the side of the building results in increased spacing to accommodate the plaza. Where flexibility in the standard is allowed, enhanced landscaping and the use of low walls along street frontages to screen parking and define the edge of pedestrian walkways shall be required. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 52 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 C) Frontage Standards - Fences & Walls Along Street Frontages Flexibility in the prohibition of fences and walls in front of buildings along Street Types D, E, and F may be approved where the placement of a fence or wall in front of the building does not negatively affect the project’s pedestrian orientation or is found to be compatible with front setback conditions on abutting and nearby properties. Where flexibility is approved, fence or wall height shall be 6 feet maximum, and any portion above three feet in height shall be at least 50 percent open (i.e., picket style). D) Frontage Standards - Front Building Facades & Entries 1. For buildings with multiple street frontages, required glazing below 4 feet along secondary street frontages may be exempt from the daylight reduction (tinting) standard. No reflective or mirrored coating or treatments are permitted. These flexibility provisions are illustrated in Figure 33. Frontage Design Flexibility. 2. Flexibility in locating building entries on secondary street frontages may be approved as long as facades on primary and secondary street frontages are designed to meet applicable standards and the primary building entry is located on the primary street frontage or corner. 3. Flexibility in the application of finished floor elevation standards for residential buildings may be approved to accommodate projects on sloping sites or projects with innovative building types. E) Frontage Standards - Parking 1. Flexibility in the application of landscape and wall requirements to screen surface parking, service areas, and structured parking, may be approved where alternative design treatments result in all of the following. a. The screening of vehicles from view along public sidewalks. b. The physical separation of pedestrian use and vehicular use areas. c. The creation of safe, comfortable, and quality pedestrian environments along pedestrian walkways and public sidewalks. Figure 33. Frontage Design Flexibility DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 07.09.18 | PROPOSED ORD. 9149-18 | 53 of 54 2. Flexibility to allow surface or ground floor parking and other vehicular use areas, including vehicular loading/unloading areas and passenger drop off areas, may be approved along secondary street frontages. If approved, such areas shall be located to the rear of the property, set back from front building corners 20 feet minimum, and include architectural and landscape screening and other treatments that contribute to the creation of safe and comfortable pedestrian environments along pedestrian walkways and public sidewalks. Curb cuts from secondary street frontage to access such locations shall be minimized. 3. Flexibility to allow single width private driveways located in side setbacks no closer than 2 feet from side lot lines may be approved along Street Type F for projects where the adjacent property’s driveway is not located within the side setback on the shared property line for which the flexibility is required. F) Frontage Standards - Attached & Detached Dwellings Flexibility in meeting frontage requirements for attached or detached dwelling projects may be approved if a project utilizes innovative building types or styles such as bungalow court configurations, carriage houses, or the like. Flexibility shall only be approved along Street Types E and F. G) Site Design Standards - Development Pattern Flexibility in the application of requirements for development blocks and lots, new private drives, and new private service drives may be approved for projects on sites where the applicant demonstrates that site size, dimension, shape, or presence of constraints such as natural areas, utilities or utility easements, or other existing features make meeting these requirements infeasible. H) Building Design Standards - Facade Design & Articulation Flexibility in meeting the facade design and articulation standards may be approved where the alternative design treatment provides a varied and interesting design and the alternative treatment is integral to the building’s design and results in facades of equal or better quality than the standards would produce. I) Building Design Standards - Glass Treatments Flexibility in applying glass treatment standards may be permitted for buildings that incorporate stained or art glass as an integral part of the building design and still provide for the minimum level of glazing as required under Appendix C, Division 4. J) General Flexibility Provisions Flexibility in the application of development standards for places of worship, certain indoor recreation uses such as auditoria, museums, and stadiums, and public utilities uses may be approved. Buildings and improvements shall include architectural and landscape screening and other treatments that contribute to the creation of safe and comfortable pedestrian environments along pedestrian walkways and public sidewalks. DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS 54 of 54 | PROPOSED ORD. 9149-18 | 07.09.18 Division 9. Administration SECTION C-901. SITE PLAN APPROVALS The final decision-making authority for site plans is either the Community Development Coordinator for Level One approvals or the Community Development Board for Level Two approvals, as specified in Article 4. The level of approval required varies by use and character district as specified in Table 1. Use & Off-Street Parking, which identifies whether a use can be approved as a Building Construction Permit (Level 1 Minimum Standard), or if Community Development Coordinator (Level 1 Flexible Standard Development) or Community Development Board (Level 2 Flexible Development) approval is required. Projects requesting flexibility in the application of development standards shall follow the process established in Appendix C, Section C-802. SECTION C-902. AMENDING STREET TYPES & KEY CORNERS Changing a designated street type or key corner designation requires an amendment to Figure 2. Regulating Plan – Street Types and Key Corners, which is a text amendment. Text amendments will be processed in accordance with Section 4-601. A request to amend a street type or key corner designation must also include an application for development approval. SECTION C-903. REGULATING PLAN ADJUSTMENTS A) Minor Street Type Adjustments The street type designation along front property lines may be adjusted up to 100 feet administratively by the Community Development Coordinator provided that such adjustments do not negatively affect the project’s pedestrian- and transit- orientation. B) Street Type on Existing or New Public Streets Upon approval of a development project which includes new public streets or existing public streets where a street type was not previously depicted in Figure 2. Regulating Plan – Street Types and Key Corners, the Community Development Coordinator will make an administrative adjustment to Figure 2. Regulating Plan – Street Types and Key Corners to reflect the approved street type(s). |1CITY OF CLEARWATER New Downtown District and Development Standards Monday, July 16, 2018 Planning & Development Department |2CITY OF CLEARWATER Downtown District and Development Standards •Implements the Clearwater Downtown Redevelopment Plan •Streamlines Development Review Process •Most Uses Approvable at Staff Level: Building Permit or Development Review Committee •Eliminate Most Parking Requirements •Site Access Hierarchy Established •Increased Setbacks on Certain Streets to Implement Master Streetscape Plan |3CITY OF CLEARWATER Downtown District and Development Standards |4CITY OF CLEARWATER •Regulated by Character Districts and Street Types •Frontage Standards Apply to Specific Properties •General Site Design Standards Apply to All Properties •General Building Design Standards Apply to All Buildings •Flexibility Provisions Downtown District and Development Standards |6CITY OF CLEARWATER Key Corners •Occupied by Active Uses •Breweries, Restaurants, Retail, Fitness Centers •No Flexibility in Transparency Requirements Permitted •20 ft Building Depth Minimum |7CITY OF CLEARWATER Frontage Standards •Seven Frontage Types Relate to Street Types •Establish Building Setbacks, Front Setback Improvements, Ground Floor Facades and Entries, and Parking Location Frontage Standards |9CITY OF CLEARWATER Storefront 1 Frontage •Minimal Front Setbacks, 0 to 3 ft •Front Setbacks are Extension of Sidewalk •60 Percent Required Transparency of Front Façade •Ground Floor Height 14 ft Minimum •Parking Located to Rear of Building •Permitted Along Street Types A, B and C (Purple, Red, Pink) |10CITY OF CLEARWATER Storefront 2 Frontage •Minimal Front Setbacks, 0 to 3 ft •Front Setbacks are Extension of Sidewalk •50 Percent Required Transparency of Front Façade •Ground Floor Height 14 ft Minimum •Limited Side Parking Permitted •Permitted Along Street Type C (Pink) |11CITY OF CLEARWATER Workshop/Flex Frontage •Moderate Front Setbacks, 10 ft Maximum •40 Percent Required Transparency of Front Façade •Ground Floor Height 14 ft Minimum •Limited Side Parking Permitted •Permitted Along Street Type D (Blue) |12CITY OF CLEARWATER Urban Residential 1 Frontage •Minimal Front Setbacks: 3 to 5 ft •Individual Ground Floor Entries Required along Street •Stoops Required to Individual Ground Floor Units •Parking to Rear of Buildings •Permitted Along Street Types B and C (Red and Pink) |13CITY OF CLEARWATER Urban Residential 2 Frontage •Moderate Front Setbacks: 8 to 15 ft •Individual Ground Floor Entries or Shared Entries Permitted •Porches or Stoops Permitted to Individual Ground Floor Units •Parking to Rear of Buildings •Permitted Along Street Type D (Blue) |14CITY OF CLEARWATER Neighborhood Infill Frontage •Moderate Front Setbacks: 8 to 15 ft •Individual or Shared Ground Floor Entries Permitted •Porches or Stoops Permitted for Individual Ground Floor Units •Parking to Rear of Buildings •Reduced Side Setbacks for Private Driveways •Permitted Along Street Type E (Orange) |15CITY OF CLEARWATER Neighborhood Conservation Frontage •Large Front Setbacks, 20 ft Minimum •Front Setbacks for Lawns •Porches or Stoops Permitted to Individual Ground Floor Units •Parking Permitted to Side of Buildings in Private Driveways •Permitted Along Street Type F (Yellow) |16CITY OF CLEARWATER Site Design Standards •Apply District Wide •Development Pattern •Access and Circulation •Parking and Service Areas •Garages for Attached or Detached Dwellings •Landscape and Fencing/Walls •Stormwater Management •Waterfront Development •Drive-Through Facilities |17CITY OF CLEARWATER Development Pattern •Maintenance of Street Network (Grid) and General Block Sizes •Standards for New Private Drives and New Private Service Drives for 5+ Acre Sites |18CITY OF CLEARWATER Access and Circulation •Site Access Hierarchy •Rear Access from Alley or Cross Parcel •Secondary Street Access •Primary Street Access •No Additional Curb Cuts •Sidewalk Reconstruction According to Standards in Master Streetscape Plan •General Standards for Pedestrian Walkways •Cross Parcel Connections and Connection to Trails |19CITY OF CLEARWATER Parking and Service Areas •General Standards for Surface and Structured Parking •Service Areas Located to Rear of Buildings, Access from Secondary Streets and Alleys Garages for Attached or Detached Dwellings •Located Behind the Principal Building or to Rear of Property •Attached or Detached Garages Permitted •Accessed from Single Width Private Driveway |20CITY OF CLEARWATER Landscape and Fencing/Walls •Side/Rear Property Line Fences and/or Walls Behind Front Building Façade •Chain Link and Similar Fences Prohibited Stormwater Management •Traditional Stormwater Retention/Detention Limited to Side or Rear of Buildings •LID, Exfiltration Trenches, or Similar Retention Systems Allowed in Front Setbacks |21CITY OF CLEARWATER Waterfront Development •Waterfront Setback of 20 ft Minimum from Sea Wall, Property Line or Mean High Water Line •Screening from Clearwater Harbor Required for Garages or Parking Serving Residential Drive-Through Facilities •Prohibited for Restaurants •Located to Rear of Principal Building and Screened from Adjacent Properties |22CITY OF CLEARWATER Building Design Standards •Apply District Wide •Façade Treatment and Design •Awnings, Canopies and Balconies •Roof Design •Building Entries •Mechanical Equipment •Attached Dwelling Types |23CITY OF CLEARWATER Façade Treatment and Design •Complementary Architectural Details and Quality Materials •Treatments to Avoid Large, Blank Walls (Lower and Upper Floors) •Clearly Articulated Bases •Vertical Bay Widths •Differentiation Through Architectural Features •Limits to Length of Blank Sections on Ground Floor •Corner Facades •Designed with Equal Architectural Quality and Detail •Additional Corner Emphasis Required |24CITY OF CLEARWATER Façade Treatment and Design (Continued) •Parking Structures •Architecturally-Finished Facades •Various Architectural Treatments Permitted to Screen Ground Level on Service Streets, Alleys, Drive •Security Bars Prohibited Where Visible from Public Areas •Lighting Used to Outline Windows, Signs or Other Architectural Features Prohibited |25CITY OF CLEARWATER Awnings, Canopies and Balconies •General Standards for Ground Floor Awnings, Canopies and Other Shading Devices •Supports Permitted up to Property Line •Where Structures Project Into Rights-of-Way, Must be Cantilevered or Suspended from Building •Standards for Upper Story Awnings/Canopies and Balconies •Balconies Not Permitted to Encroach into Rights-of-Way •Plastic or Backlit Awnings and Canopies Prohibited |26CITY OF CLEARWATER Roof Design •Mansard Roofs Prohibited Building Entries •Primary Entries Must be Located along Primary Street Frontage or at Corner of Primary Street and Secondary Street for Multiple Frontage Properties •Primary Entries Distinguished by Façade Design, Materials or Other Architectural Treatments |27CITY OF CLEARWATER Attached Dwelling Types •Provides and Overview of Several Types of Attached Dwellings Which Could be Permitted in the Downtown District |28CITY OF CLEARWATER Flexibility •Approved by Community Development Coordinator or Community Development Board •Frontage Standards •Multiple-Frontage Properties •Setbacks •Fences/Walls •Glazing (Tinting) •Building Entry Locations •Additional Entries on Multiple- Frontage Properties •Attached and Detached Dwellings |29CITY OF CLEARWATER Flexibility (Continued) |30CITY OF CLEARWATER Flexibility (Continued) •Site Design Standards •Development Patterns •Building Design Standards •Façade Design and Articulation •Glass Treatments •General Flexibility •Uses That May Not Otherwise Comply |31CITY OF CLEARWATER Next Steps •Community Development Board July 17 •City Council First Reading July 19 •City Council Second Reading August 2 Questions? New Downtown District and Development Standards MOTION TO AMEND ORDINANCE NO. 9149-18 On page 32 of the ordinance, Figure 2. Regulating Plan - Street Types and Key Corners is amended as follows to change the Street Type designation applied to the east and west sides of Garden Avenue from north of Drew Street to south side of Eldridge Street from Street Type E to Street Type D: Street Types and Key Corners Doyntoy.n Zoning Cgsti ict Development Standards Ceche St Seminole St Maple S 41 17:71 raSt Y• Drew St Chestnut St HarrisonAve IPark St Pre Ice St Franklin St Court ew Turner St Dud(' Rd Eno StreetType A — Street Type D Service Streets Street Type B Street Type E Key Corners Street Type C Street Type F Key Corners: Festival Area Motion to Amend Ordinance 9149-18 on First Reading On page 34 of the ordinance, Section C-302.6 is amended to read as follows to clarify intent of height transitions for properties along the boundary of Downtown: B) Height Transitions 1. Buildings greater than 75 feet in height shall provide - • - - standards. at least a 15 -foot minimum facade step back from the lower floor facade between the 3rd and 6th floors along frontages abutting public streets. Buildings greater than 150 feet in height shall have an additional 15 -foot minimum facade step back between the 12th and 15th floors along frontages abutting public streets. 12. Buildings along the boundary of the Downtown District and/or those properties within the Downtown District for which the permissible maximum height would be greater than 10 feet higher than the permissible maximum height on an abutting parcel (see Figure 8) shall have at least a 15 -foot minimum facade step back from the lower floor facade between the 3rd and 6th floor along the property line(s) which abut the boundary and/or a property with a lesser permissible height. 2,3. To avoid a monotonous streetscape, a building shall not replicate the step back configuration of the neighboring buildings including those across rights-of-way. 3:-4. In addition to the step back requirements above, buildings, or portions of buildings located on properties that are two acres or larger in size and located west of North Osceola Avenue and north of Seminole Street, but not fronting on Cedar Street, and are greater than 30 feet in height shall not be closer than 30 feet to any property. On page 35 of the ordinance, Section C -303.A is removed and is relocated to page 41 of the Ordinance to provide clarity, and is also amended to remove reference to residential land uses and a new subsection B on residential use restrictions is created and subsequent subsection is renumbered: A) Use & Off Street Parking Table Permitted uses and approval levels by character district, along with off-street parking requirements, are listed in Table 1. Use & Off Street Parking. , uses are permittcd along Street Types E and F. B) Residential Use Restrictions Only residential uses are permitted in the Urban Residential 2, Neighborhood Infill, and Neighborhood Conservation Frontages as defined in Appendix C, Division 4. 2 Motion to Amend Ordinance 9149-18 on First Reading On pages 36 through 41, Figures 3 through 8 are being moved to pages 35 through 40. On page 48 of the ordinance, Section C-401 is amended to read as follows to clarify that multiple frontage standards can apply to a single street type: SECTION C-401. RELATIONSHIP BETWEEN STREET TYPES AND FRONTAGE STANDARDS Table 3. Frontages and Street Types shows which development standards in this division apply by the street types shown in Figure 2. Regulating Plan — Street Types and Key Corners. Multiple frontages can apply to a single project along a street type. On page 49 of the ordinance, Table 3. Frontages and Street Types is as follows to insert a row identifying that only residential uses are permitted in the frontages below: Frontages Storefront1 General Character Traditional 'Main Street' conditions with continuous storefronts with high levels of storefront transparency, Front Setback 3' ax. Parking locations Rear yard parking. No parking along street frontages. Str Storefront 2 Traditional 'Main Street' conditions with moderate levels of storefront transparency and allowance for side yard parking. 3' ax. Rear yardand limited side parking permitted. workshop/ Flex Flexible frontages with modest setbacks, discontinuous frontage and moderate transparency. 5'min. - 10' max, Rear yard and hmitnd side parking permitted. Urban Residential 1 Urban townhouse and apartments with individual entires and front stoops. 3'min.- 5'max. Rear yard parking, No parking along street frontages. 3, Residential Uses Only Urban Residential 2 m.._ Rear yard parking. No parking along street frontages. Urban townhouse and apartments with modest landscaped setbacks and allowance for front porches and shared entries 8'min, - 15' max. Neighborhood infill Single family houses, duplexes, townhouses, and small apartments with modest landscaped setbacks. 8' min. 15' max. Parking behind units accessed from side streets or shared drives. Neighborhood Conservation Single family houses and duplexes with traditional front yards 21'min. Parking behind front facades accessed from rvatedriveways. On page 50 of the ordinance, Section C -404.A is amended to read as follows to add language to clarify orientation of buildings: A) General The Storefront 1 Frontage Standards are intended for application along Street Types A, B, and C which are identified as appropriate for high levels of existing or planned pedestrian activity and active ground floor uses. Development standards for this type of frontage require buildings aligned along adjacent streets, front building facades and building entries oriented to public 3 Motion to Amend Ordinance 9149-18 on First Reading sidewalks with traditional storefront design treatments with Targe, transparent display windows, building entries at sidewalk grade, awnings or canopies, minimal front setbacks, and parking to the rear of occupied building space. On page 52 of the ordinance, Section C -405.A is amended to read as follows to add language to clarify orientation of buildings: A) General The Storefront 2 Frontage Standards are intended for application along Street Type C which is identified as appropriate for moderate levels of existing or planned pedestrian activity. Development standards for this frontage require buildings aligned along adjacent streets, front building facades and building entries oriented to public sidewalks with traditional storefront design treatments with large, transparent display windows, building entries at sidewalk grade, awnings or canopies, minimal front setbacks, and parking to the side and rear of occupied building space. On page 52 of the ordinance, Section C-405.6 is amended to add a new subsection 3 to promote the continuity of building frontages: B) Building Setbacks 3. To promote the continuity of frontages along front setbacks, the space between buildings on the same or adiacent sites shall be 80 feet maximum. On page 53 of the ordinance, Section C -405.E is amended to read as follows to clarify that side parking is permitted on only one side of a building: E) Parking 3. Surface parking located to the side of buildings along street shall be no greater than 1 bay in width or 60 feet maximum as measured along the street frontage and shall be set back 5 feet behind front building facades and screened from public sidewalks by an opaque hedge or wall 24 to 36 inches in height (F). Where provided, side surface parking shall be located along a single building side. Motion to Amend Ordinance 9149-18 on First Reading On page 54 of the ordinance, Section C -406.A is amended to read as follows to add language to clarify orientation of buildings: A) General The Workshop/Flex Frontage Standards are intended for application along Street Type D which is identified as appropriate for a mix of land uses and building types. Development standards for this frontage require buildings aligned along adjacent streets, front building facades and building entries oriented to public sidewalks with modest front setbacks and facade transparency, and parking to the rear or side of occupied building space. On page 54 of the ordinance, Section C-406.6 is amended as follows to update side setback requirement and to add a new subsection 2 to promote continuity of building frontages: B) Building Setbacks 1. Buildings shall be placed along street frontages consistent with the following building setbacks from property lines: a. Front Setbacks (A): 5 feet minimum, 10 feet maximum. b. Side Setbacks (B): 10 feet minimum 5 feet minimum or as required by applicable building and fire codes. c. Rear Setbacks (C): 10 feet minimum. 2. To promote the continuity of frontages along front setbacks, the space between buildings on the same or adiacent sites shall be 80 feet maximum. On page 55 of the ordinance, Section C-406.D.2.a is amended to read as follows to clarify building facade language: 2. Ground floor front building facades shall be designed to meet the following standards (D): a. Building facades shall be located parallel to the street frontage. On page 55 of the ordinance, Section C -406.E is amended to read as follows to limit side parking to one bay in width and to clarify that side parking is permitted on only one building side: E) Parking 3. Surface parking located to the side of buildings along streets shall be no greater than 2 baya 1 bay in width or 60 feet maximum as measured along the street frontage 5 Motion to Amend Ordinance 9149-18 on First Reading and shall be set back 5 feet behind front building facades and screened from public sidewalks by a opaque hedge or wall 24 to 36 inches in height (F). Where provided, side surface parking shall be located along a single building side. On page 56 of the ordinance, Section C -407.A is amended to read as follows to add language to clarify orientation of buildings: A) General The Urban Residential 1 Frontage Standards are intended for application along Street Types B and C which are identified as appropriate for high levels of existing or planned pedestrian activity. Development standards for this frontage require buildings aligned along adiacent streets, oriented to public sidewalks with residential ground floor uses with minimal front setbacks, ground floors elevated above adjacent sidewalk grade, and parking to the rear of occupied building space. On page 58 of the ordinance, Section C -408.A is amended to read as follows to add language to clarify orientation of buildings: A) General The Urban Residential 2 Frontage Standards are intended for application along Street Type D which is identified as appropriate for a mix of land uses and building types. Development standards for this frontage require buildings aligned along adjacent streets, oriented to public sidewalks with residential ground floor uses with modest front setbacks, ground floors elevated above adjacent sidewalk grade, and parking to the rear of occupied building space. On page 58 of the ordinance, Section C-408.8 is amended as follows to add a new subsection 2 to promote the continuity of building frontages: B) Building Setbacks 2. To promote the continuity of frontages along front setbacks, the space between buildings on the same or adjacent sites shall be 80 feet maximum. 6 Motion to Amend Ordinance 9149-18 on First Reading On page 58 of the ordinance, Figures 22 and 23 are being replaced to reflect changes to permit limited parking located to the side of buildings: Figure 22. Urban Residential Building Placement Figure 23. Urban Residential 2 Parking & Projections On page 59 of the ordinance, Section C -408.E is amended to read as follows to allow for one bay of side parking and to update references to annotations on Figures 22 and 23: E) Parking 3- 2. Parking, vehicular loading/unloading areas, and passenger drop off areas are prohibited in front setbacks. 3. Surface parking located to the side of buildings along streets shall be no greater than 1 bav in width or 60 feet maximum as measured along the street frontage and shall be set back 5 feet behind front building facades and screened from public sidewalks by an opaque hedge or wall 24 to 36 inches in height (F). Where provided, side surface parking shall be located along a single building side. 4. Parking and vehicular circulation areas incorporated in the ground floor of a building along street frontages shall be located behind fully -enclosed, occupied building space with a depth of 20 feet minimum (FG). 7 Motion to Amend Ordinance 9149-18 on First Reading On page 60 of the ordinance, Section C -409.A is amended to read as follows to remove repeated language on parking location: A) General The Neighborhood Infill Frontage Standards are intended for application along Street Type E which is identified as appropriate for residential development and redevelopment. Development standards for this frontage require attached and detached dwellings oriented to public sidewalks with modest landscaped front setbacks and parking to the rear of occupied building space with On page 62 of the ordinance, Section C -410.A is amended to read as follows to remove a period after the reference to Table 4. Attached Dwelling Types General and replace it with a comma: The Neighborhood Conservation Frontage Standards are intended for application along Street Type F which is identified as appropriate for residential development and redevelopment. Development standards for this frontage require detached dwellings and attached dwellings two units maximum, may include detached dwelling with one carriage house), as described in Table 4. Attached Dwelling Types General.-, oriented to public sidewalks with front lawns and parking to the rear of occupied building space with allowance for limited parking in private driveways to the side of houses. On page 66 of the ordinance, Section C -503.A is amended to read as follows to clarify intent of site access and vehicular circulation: A) Site Access 1. All vehicular access to parking lots, garages, and service areas, shall occur from the rear of the property via a public alley (either existing or constructed as part of a development proposal), private service drive, or via a cross access easement from an adjacent property. Should none of these options be available or are determined to be infeasible by the City, vehicular access shall be permitted from a secondary street frontage. Vehicular access shall only be permitted from a primary street frontage when none of the above means of vehicular access is determined by the City to be available. 8 Motion to Amend Ordinance 9149-18 on First Reading On page 67 of the ordinance, Section C-504.0 is amended to read as follows to remove language related to service area access, and to update numbering accordingly: C) Service Areas 4- Service areas, including areas providing access to loading docks and areas designated for the placement of waste containers and recycling equipment, shall be located to the rear of buildings in the most unobtrusive location possible and screened from adjacent properties and rights-of-way with architecturally finished walls and gated enclosures designed to be consistent with and complementary to the exterior facade of the building. streets and alleys. On page 70 of the ordinance, Section C-601 is amended to read as follows to clarify how buildings shall be located on a site: SECTION C-601. GENERAL To support the creation of more pedestrian- and transit -accessible destinations, buildings shall be located parallel to adjacent streets and designed to contribute to the creation of attractive, accessible destinations. Building facades along streets and public spaces shall be designed with attractive ground floor facades, well-defined building entries, and shall use quality building materials. Buildings shall occupy a substantial portion of the frontage and be located to minimize the visual impact of parking, loading, service, and other vehicular use areas. On page 71 of the ordinance, Section C -602.H is amended to read as follows to remove a reference to signs: H) Fagade Lighting Light Emitting Diode (LED) rope/ribbon lighting, neon lighting, or other types of lighting used to outline windows, sign; or other architectural features shall be prohibited. On page 79 of the ordinance, Section C-801 is amended to add a new subsection K establishing flexibility provisions for residential use restrictions: K) Character District Standards - Residential Use Restrictions Flexibility in the application of residential use restrictions for projects along limited segments of frontage designated Street Type E may be approved to permit office use where the applicant demonstrates that the hours of operation, parking demand, and other use related impacts are minimized, and the office use and architectural character are consistent with the character of the surrounding area. Flexibility shall only be permitted on Grove Street between Martin Luther King, Jr. Avenue and Missouri Avenue and on Garden Avenue north of Eldridge Street. 9 Motion to Amend Ordinance 9149-18 on First Reading Pamela K. Akin City Attorney July 19, 2018 10 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4842 Agenda Date: 7/19/2018 Status: Public HearingVersion: 1 File Type: Action ItemIn Control: Planning & Development Agenda Number: 8.4 SUBJECT/RECOMMENDATION: Approve Chapter 4 of the Clearwater Redevelopment Plan which serves as the Community Redevelopment Agency’s work plan and pass Ordinance 9169-18 on first reading. SUMMARY: As stated in the Downtown Redevelopment Plan's introduction, the Plan, "lays the groundwork to reclaim Downtown as Clearwater's historic urban core and the heart of the city." The primary focus of Chapter 4: Plan Implementation is to provide a summary of the major activities and capital improvements that will be completed by the City and the Community Redevelopment Agency over the next five years. The Downtown Redevelopment Plan serves as a Special Area Plan in accordance with the Countywide rules of Pinellas County. It also serves as the Community Redevelopment Plan in accordance with Florida's Community Redevelopment Act. The Plan will be implemented in four major ways: ·Plan goals, objectives and design standards are applied through the site plan review process ·The Public Amenities incentive pool program ·The Capital Improvements Program ·Policy implementation through City led projects and programs There are four sections in this Chapter: ·Role of the Community Redevelopment Agency ·Funding Sources ·Incentives ·Capital Improvement Program and Policy Implementation Projects The Community Redevelopment Agency (CRA) section outlines the role of the CRA in downtown revitalization. The Funding Sources section contains all the identified and potential sources of revenue for implementation as well as tax increment projects for the CRA districts. The Incentives section provides information on available incentive programs for the downtown area. It also includes the relationship of this plan to the Community Development Code and Public Amenities Incentive Pool. The Capital Improvement Program and Policy Implementation Projects section lists planned improvements for the entire downtown plan area as well as each character district. Work sessions on this Chapter have been held with the CRA Trustees, the Downtown Development Board and the Community Development Board. In addition, the CRA has solicited comments from the Clearwater Chamber of Commerce, Clearwater Downtown Partnership, the Downtown Merchants Association and several individual downtown stakeholders. This item Page 1 City of Clearwater Printed on 7/19/2018 File Number: ID#18-4842 will come before the Community Development Board on July 17, 2018 and City Council on July 19, 2018 for approval. APPROPRIATION CODE AND AMOUNT: No funds are needed for this action. Page 2 City of Clearwater Printed on 7/19/2018 -1- ORDINANCE NO. 9169-18 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA RELATING TO THE CLEARWATER DOWNTOWN REDEVELOPMENT PLAN; REPEALING CHAPTER 4 PLAN IMPLEMENTATION; AMENDING CHAPTER 3 TO CLARIFY THE GRAPHICS AND HOUSING POLICY LANGUAGE; ADOPTING A NEW CHAPTER 4 PLAN IMPLEMENTATION, UPDATING THE LIST OF CAPITAL IMPROVEMENT PROJECTS, WORK PROGRAMS, INCENTIVES AND TIF PROJECTIONS; UPDATING APPENDICES TO MAINTAIN CONSISTENT REFERENCES THROUGHOUT THE PLAN; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Forward Pinellas, in its role as the Pinellas Planning Council, has recognized the Clearwater Downtown Redevelopment Plan as an adopted Special Area Plan, pursuant to Section 6.5.4.3 of The Countywide Rules and the City of Clearwater (“the City”) has the authority pursuant to The Countywide Rules to amend a Special Area Plan adopted prior to August 7, 2015; and WHEREAS, Resolution No. 81-67, adopted on August 6, 1981, declared that a blighted area exists within a specified boundary in Downtown Clearwater and that there is a need for a Community Redevelopment Agency to carry out redevelopment activities in this blighted area; and WHEREAS, the City Commission, via Ordinance No. 2576-81, adopted a Community Redevelopment Plan for the Community Redevelopment Area on December 17, 1981; and WHEREAS, the City Commission approved a major revision to the Clearwater Downtown Redevelopment Plan in 1995; and WHEREAS, the Clearwater Downtown Redevelopment Plan, which serves as both Special Area Plan and Community Redevelopment Plan for the City’s Community Redevelopment Area, was amended to expand the geographic scope of the City’s Community Redevelopment Area via Ordinance No. 7153-03, which was adopted on September 18, 2003 and has subsequently approved amendments thereto; and WHEREAS, the Pinellas County Board of County Commissioners approved the City’s Community Redevelopment Plan adopted by Ordinance No. 7231-04 on December 16, 2003 and has subsequently approved amendments thereto; and WHEREAS, the Countywide Planning Authority approved the updated and amended Clearwater Downtown Redevelopment Plan as the Special Area Plan for Downtown Clearwater on February 3, 2004 and has subsequently approved amendments thereto; and WHEREAS, the City Council reaffirmed and updated the vision, guiding principles, goals, objectives and policies of the Clearwater Downtown Redevelopment Plan, including an expansion to the geographic scope of the Downtown Planning Area via Ordinance 9103-18, which was adopted on March 1, 2018; and WHEREAS, the Pinellas County Board of County Commissioners approved the updated and amended Clearwater Downtown Redevelopment Plan on May 8, 2018; and -2- WHEREAS, the requirements of Florida Statutes, Chapter 163, have been met; and WHEREAS, a revitalized Downtown must be achieved to maintain a strong and healthy City; and WHEREAS, Downtown Clearwater is still in need of revitalization; and WHEREAS, the City desires to draw residents and visitors to the Downtown waterfront, catalyze greater Downtown activity and investment and better connect the waterfront to the rest of Clearwater; and WHEREAS, the Clearwater Downtown Redevelopment Plan is the guiding plan and regulatory document for the Downtown Planning Area and recently completed supporting documents such as Imagine Clearwater, the North Marina Area Master Plan, the Comprehensive Boating Plan, and the East Gateway District Vision Plan were integrated into the Clearwater Downtown Redevelopment Plan; and WHEREAS, the Clearwater Downtown Redevelopment Plan needed an updated implementation chapter to move forward with implementing the goals and objectives as updated in 2018; and WHEREAS, these proposed amendments to the Clearwater Downtown Redevelopment Plan will provide a detailed plan for improving the Downtown Planning Area by private enterprise and is consistent with the needs of the City as a whole; and WHEREAS, these proposed amendments repeal and replace Chapter 4, provide minor modifications to Chapter 3 and delete Appendix 8 in preparation for the Board of County Commissioners Tax Increment Finance 15-year review around October 2018; and WHEREAS, the Community Redevelopment Agency has reviewed the proposed amendments to the Clearwater Downtown Redevelopment Plan, as detailed in Exhibit “A,” and recommends approval to the City Council; and WHEREAS, the proposed amendments to the Clearwater Downtown Redevelopment Plan, as detailed in Exhibit “A,” were reviewed by the Community Development Board, which is the local planning agency for the City of Clearwater for purposes of the Local Government Comprehensive Planning and Land Development Regulation Act, and the Community Development Board found the Proposed Plan to be consistent with the Comprehensive Plan of the City; and WHEREAS, the proposed amendments to the Clearwater Downtown Redevelopment Plan conform to the City’s general comprehensive plan; and WHEREAS, public input was gained through presentations and discussions in 2018 with Downtown Boards, organizations, and citizens now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Amendments to Chapters 1 and 3, identified as Amendments 1 – 2 in Exhibit “A”, are hereby adopted; Chapter 4 of the current Clearwater Downtown Redevelopment Plan is -3- repealed and shall be replaced by a new Chapter 4, identified as Amendment 3 in Exhibit “A”, which is hereby adopted; and Appendix 8 is hereby deleted in its entirety. Section 2. The City Manager or designee shall forward the proposed Clearwater Downtown Redevelopment Plan amendments, as detailed in Exhibit “A,” to any agency required by law or rule to review or approve same. Section 3. Should any part or provision of this Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole, or any part thereof other than the part declared to be invalid. Section 4. This ordinance shall take effect immediately upon adoption, subject to the approval by the Pinellas County Board of County Commissioners and the Countywide Planning Authority. PASSED ON FIRST READING ____________________________ PASSED ON SECOND AND FINAL ____________________________ READING AND ADOPTED ____________________________ George N. Cretekos Mayor Approved as to form: Attest: ____________________________ ____________________________ Michael P. Fuino Rosemarie Call Assistant City Attorney City Clerk -4- EXHIBIT A ATTACHMENT TO ORDINANCE 9169-18 AMENDMENT 1 – CHAPTER 1. INTRODUCTION, PLANNING FOR DOWNTOWN Amend Language in Downtown Plan Updates and CRA Expansion Subsection on Page 5 as follows: * * * * * In 2002, the City prepared a Findings and Declarations of Necessity Analysis for the 200-acre area generally east of the existing CRA, known as the “Gateway Expansion Area”, which included land governed by the Southeast and Southwest Northeast Expansion Areas of the Clearwater Downtown Periphery Plan. The study clearly demonstrated the need for revitalization outside of the existing CRA boundaries and documented the following conditions: * * * * * AMENDMENT 2 – CHAPTER 3. LAND USE/REDEVELOPMENT PLAN, HOUSING & NEIGHBORHOOD ELEMENT Amend Housing Policy 13 on Page 92 as follows: * * * * * Policy 13: Continue to work with Pinellas County the Homeless Leadership Board, Continuum of Care providers and other coordinating organizations to address the problem with the chronic homeless population root causes of homelessness. * * * * * AMENDMENT 3 – CHAPTER 4. PLAN IMPLEMENTATION Repeal Chapter 4 and replace it with the following, renumbering subsequent pages accordingly: Plan ImplementationPublic Amenities Incentive Pool | Capital Improvement Plan | Incentives | TIF Projections Clearwater Downtown Redevelopment Plan128 of 189 | July, 2018Chapter 4: Plan ImplementationINTRODUCTIONAs stated in the Plan’s introduction it, “lays the groundwork to reclaim Downtown as Clearwater’s historic urban core and the heart of the city.” The implementation of this vision will require the active participation of every public, private and non-profi t organization located in downtown and the residents of Clearwater over the next decade. The primary focus of this chapter is to provide a summary of the major activities and capital improvements that will be completed by the City and the Community Redevelopment Agency over the next fi ve years. This Plan serves as a Special Area Plan in accordance with the County Rules of Pinellas County. It also serves as the Community Redevelopment Plan in accordance with Florida’s Community Redevelopment Act. Planning documents are static, but plan implementation is dynamic. Changes in technology, unanticipated funding opportunities or restrictions and demographic changes will inevitably impact the process of downtown revitalization and public investment. However, all changes to work programs and capital improvements must remain in alignment with the Plan’s goals and objectives. The Plan will be implemented in four major ways:Plan goals, objectives and design standards are applied through the site plan review process The Public Amenities incentive pool programThe Capital Improvements ProgramPolicy implementation through City led projects and programs There are four sections in this Chapter: Role of the Community Redevelopment AgencyFunding Sources IncentivesCapital Improvement Program and Policy Implementation ProjectsThe Community Redevelopment Agency (CRA) section outlines the role of the CRA in downtown revitalization. The Funding Sources section contains all the identifi ed and potential sources of revenue for implementation as well as tax increment projects for the CRA districts. The Incentives section provides information on available incentive programs for the downtown area. It also includes the relationship of this plan to the Community Development Code and Public Amenities Incentive Pool. The Capital Improvement Program and Policy Implementation Projects section lists planned improvements for the entire downtown plan area as well as each character district.ROLE OF THE COMMUNITY REDEVELOPMENT AGENCYDowntown is a complex environment with a variety of stakeholders who each play a role in implementing the community’s vision and goals for downtown. The City Council recognized the need for a dedicated focus on downtown redevelopment through the establishment of the Community Redevelopment Agency as an independent department in 2016. The CRA is at the nexus of all the public entities, citizen boards, non-profi t organizations, institutional organizations and the private sector who have an interest in Downtown. It will play a critical role over the next ten years in ensuring that each of these stakeholders are contributing to a shared vision and using TIF revenue to leverage additional investment towards Plan implementation.CRAs were originally established to reduce blight and spur economic investment in cities where the private market was not functioning. In 2018, the market in Downtown Clearwater has stabilized, yet many properties remain vacant and underutilized. It has yet to fully realize the 2018 Plan’s vision of a live, work and play community. The CRA will continue its historic pattern of investment in public infrastructure, reducing the costs of developing housing and land acquisition to assemble property for redevelopment. Under the umbrella of the Plan’s guiding principles, there will be an expanded focus on placemaking. Placemaking activities include designing Complete Streets, support for public art and funding activities and program that bring public spaces to life. The CRA will also take a key role in creating July, 2018 | 129 of 189Chapter 4. Plan Implementationa Downtown that is an inclusive and welcoming environment. We recognize that Downtown must serve Clearwater residents, the larger region and tourists. The CRA uses the following framework to guide how TIF funds are invested, to design programs and to establish partnerships. The CRA invests in the expansion and strengthening of networks of residents, business owners and investors who help implement the Downtown vision. Examples of this include producing special events targeted to specifi c businesses that the CRA would like to bring to Clearwater, like museums and craft breweries. The CRA invests in the reduction of barriers to establishing businesses and building housing in Downtown. Examples of this include reducing the cost of land acquisition for developers and adopting a new zoning code for Downtown.The CRA provides platforms, real and virtual, that support the implementation of the vision for Downtown. Examples of this include the www.downtownclearwater.com website and Second Century Studios.The CRA creates and promotes a positive brand for Downtown. Examples of this include the public mural project and the new Downtown Clearwater logo.Coordination with other plans and agenciesIn addition to the projects and programs outlined in this Chapter, the CRA will coordinate with other City departments, County organizations and the Downtown Development Board to implement common goals from adopted plans. The Downtown Development Board has adopted a new strategic plan in 2018 with a focus on promoting Imagine Clearwater to leverage new investments in housing and businesses, promoting high tech jobs and creating a streamlined permitting process. The Planning and Development Department will update the City’s Comprehensive Plan, administer Special Area Plans, like the North Marina Master Plan, that are adjacent to the CRA and bike and pedestrian safety studies.The Economic Development and Housing Department has identifi ed economic development goals for downtown including creating a technology district to attract and retain software IT companies, creating a medical overlay to encourage new healthcare sector employment adjacent to the Morton Plant hospital and to update federally required housing plans to include a focus on workforce housing. Forward Pinellas and PSTA will continue to participate in the implementation of an expanded regional transit system, trail network and arts amenities like the proposed Cultural Trail on Alternate 19/Myrtle Avenue. Clearwater Downtown Redevelopment Plan130 of 189 | July, 2018There are two sets of TIF projections – the original CRA area established in 1981 and the expanded area established in 2004. The CRA collects 95% of the total tax roll valuation that is generated above the base year amount from the City and the County. The City’s portion has been adjusted for senior exemptions. For the purposes of this plan, we have not included the Downtown Development Board’s (DDB) contribution since the CRA merely acts as a pass through entity for the funds and the DDB members are elected and adopt their own budget. Table 4.2 illustrates the tax revenues from the base year of the CRA, at the time of the 2004 plan, the 2018 projections and the 2023 projections assuming no change in the millage rate and a 3% increase in property values.The years 2019-2023 will include the start of several signifi cant projects including the implementation of the Imagine Clearwater, two large housing developments, the Festival Market in the Downtown Gateway district and Pinellas Trail improvements. We anticipate that tax revenue may increase greater than 3% annually as those large public improvements are substantially underway. However, there are still signifi cant challenges, outlined in Chapter 3, that will need to be addressed that will require maintaining the full contribution of the City and County TIF revenues. FUNDING SOURCESThe planned improvements in the Downtown will require multiple funding sources. Each project has an identifi ed source of funding, unless To Be Determined (TBD) is listed. Capital improvements and programs that are funded through the City’s General Fund are verifi ed and updated each year through the annual budget process. Community Redevelopment Agency funds are verifi ed and updated each year through an annual budget adopted by the CRA Trustees. Grant programs, like SHIP, CDBG and HOME, are contingent on state and federal allocations on a yearly basis.Table 4.1 summarizes funding sources that are identifi ed in this chapter.TAX INCREMENT REVENUE PROJECTIONSChapter 163, Part III, Florida Statutes, authorizes the County to approve the use of tax increment revenues for community redevelopment. According to the statute, the assessed valuation of the parcels noted on a certifi ed tax roll within the CRA is “frozen” as of a specifi ed date; after this base year, all future increase in tax revenues may be used by the CRA for approved redevelopment projects. The County has approved the majority of the 2018 Clearwater Downtown Redevelopment Plan. The CRA will submit a comprehensive TIF report with a request for the extension of the County’s portion of the TIF in October 2018. TIF funding is the primary source of CRA revenue for its operations and redevelopment projects.Name of Funding Source Funding Entity Likelihood of Funding Availability [1=Strong, 2=Moderate, 3=Limited]General Fund City of Clearwater unrestricted tax dollars1Enterprise Funds (Parking, Gas, Solid Waste, Water/Sewer, Stormwater, Special ProgramCity of Clearwater restricted tax dollars 1Pinellas for Pinellas Sales Tax 2CRA TIF Designated City tax increment funds from the CRA district1County TIF Designated County tax increment funds from the CRA district1Downtown Development Board Designated City tax funds from the DDB district1HOME/SHIP/CDBG Federal and State program funds 2Forward Pinellas County tax dollars 2Pinellas Suncoast Transit Authority Tax dollars generated through a special district, fares3Grants This is funding from a variety of public and non-profi t sources that is typically limited to a specifi c project or program3Private Investment Funds from non-governmental entities 2Table 4.1. Funding Sources July, 2018 | 131 of 189Chapter 4. Plan ImplementationINCENTIVESThe City of Clearwater and Community Redevelopment Agency off er a variety of incentive programs to reduce the cost of redevelopment and establishing new businesses in Downtown Clearwater. Qualifying for an incentive is a competitive process and each program has unique guidelines. Potential applicants are strongly encouraged to contact the City/CRA early in their decision process to determine which incentive program could work for their idea.Planning and Development Department IncentivesRelationship of the Downtown Plan to Community Development CodeThe strongest incentive a city can off er to private development is a zoning code and design standards that support the adopted vision for redevelopment to reduce risk and increase predictability to redevelopment projects. In 2018, Clearwater will update the downtown zoning regulations to better align with the goals and objectives of this Plan. In addition to the Clearwater Comprehensive Plan, the Downtown Plan is the offi cial statement of policy regarding the Downtown’s use of land. All development of land, both public and private, undertaken within the Downtown shall be consistent with and further the goals of the Plan. All new or amended development regulations for Downtown shall be consistent with and further the goals of this Plan. The Plan establishes development potential and height for each character district that will govern all redevelopment activity. This Plan considers additional development potential through two tools - Transfer of Development Rights and the Public Amenities Incentive Pool – that may be used to increase the development potential in excess of the amount specifi ed in the Character District upon a determination that the increase is consistent with and furthers the goals of this Plan. CRA Base Year Tax Roll Valuation 1981 CRA Area 2004 CRA Area$84,658,490 $88,234,600Year Total Tax Roll ValuationCity TIF Contribution “Original” AreaCity TIF Contribution “Expanded” AreaCounty TIF Contribution “Old” AreaCounty TIF Contribution “New” AreaTotal2004 $157,877,040 $421,226 $4,157 $421,397 $4,437 $851,2172018 $475,989,561 $1,402,091 $80,751 $1,457,704 $85,374 $3,025,9222023 $551,802,357$3,539,858Table 4.2. TIF Projections Clearwater Downtown Redevelopment Plan132 of 189 | July, 2018If the Pool is completely allocated during the valid term of this Plan, the City may elect to study alternatives to replenish the Pool. The alternatives studied may include, but are not limited to, a reduction in all or parts of this Downtown Plan area to create development potential or an evaluation of available facility capacity which would facilitate increased development potential in all or parts of the Downtown Plan area. It is recognized that replenishing the Incentives Pool may require review by Forward Pinellas and the Board of County Commissioners in their capacity as the Countywide Planning Authority. Pool Allocation Process The allocation of additional density/intensity shall be made in conjunction with a site plan application reviewed by the Community Development Board (CDB) through a process defi ned in the Community Development Code. The CDB will be responsible for ensuring that all projects utilizing the Pool meet the goals, objectives and policies of the Plan and is in keeping with the vision established for the character district in which the project is located. The CDB may consider granting an increase in the maximum building height specifi ed in a character district if the developer of a site plan application provides a major public amenity as defi ned in the Community Development Code, and the increase in height does not exceed 20% of the maximum permitted height or a minimum of ten feet. Development potential obtained through the Pool shall not be transferred to any other site under any circumstance.Public Amenities Incentive Pool Purpose To overcome the numerous constraints aff ecting redevelopment, the Downtown Plan establishes the Public Amenities Incentive Pool to provide an opportunity for the private sector to gain additional development potential while assisting the public to achieve its redevelopment goals for Downtown Clearwater. Eligible AmenitiesAll property within the Downtown Plan boundaries will be eligible to use the Public Amenities Incentive Pool. Allocations from the Pool will be available to projects that provide one or more improvements and/or fees in-lieu of certain improvements that provide a direct benefi t to Downtown revitalization. The allocation of increased density or intensity through the Pool shall be at the discretion of the City as determined through the Community Development Code site plan review process. The types of amenities eligible for density/intensity bonuses may include, but are not limited to: Residential uses in the Downtown Plan area; Ground fl oor retail in the Downtown Plan area;Uses in particular locations and/or mixed use projects that further the Plan’s major redevelopment goals and character district vision; Day care facility;Portion of project reserved for Aff ordable Housing;Signifi cant Public Space on site; Public Art on site; Preservation of a historic building to the Secretary of Interior’s Standards;Construction of public parking on site;Cultural or Performing Arts Facility on site; Contributions to Master Streetscape and Wayfi nding Plan;Contributions to Imagine Clearwater or Station Square Master Plan; Contributions to Pinellas Trail or connector trails; Contributions to public parking facility; orAs determined by the City Council. Amount of Development Potential in PoolThe amount of fl oor area and dwelling units available in the Pool is created by the diff erence between the development potential allowed by the sum of the potential prescribed by the 2018 Clearwater Downtown Redevelopment Plan and the underlying land use categories of areas not governed by one of these Plans as compared to the development potential permitted in this Plan. As of July 2018, there are 2,088 residential units available and 2,095,667 square feet of fl oor area available.If either the total number of dwelling units or non-residential square feet available in the Pool is substantially or completely allocated, the City shall determine whether or not to allow a conversion of all or part of the remaining potential between dwelling units and non-residential fl oor area. In its sole discretion, the City shall establish the conversion methodology. When all the development potential in the Pool has been allocated, the Pool will cease to exist. Upon the Pool’s termination, the only tool to increase density and intensity that will remain available is the use of Transfer of Development Rights. July, 2018 | 133 of 189Chapter 4. Plan ImplementationTransfer of Development Rights (TDRs)Property owners with extra density or fl oor area ratio (FAR) available from a project within the Downtown Plan area may be permitted to convey the development rights of the non-used area development potential by deed, easement or other legal instrument authorized by the City to another project within the Downtown Plan area that requests an increase above the maximum permitted development potential. TDRs cannot be used as a means to exceed the maximum building heights.Please visit the Planning and Development Department’s website at www.myclearwater.com to learn more about these programs.Economic Development and Housing IncentivesThe Economic Development and Housing Department manages a wide range of federal, state and local funding that support environmental remediation, aff ordable housing and job creation. Programs include:Qualifi ed Target Industry (QTI) Tax RefundEconomic Development Ad Valorem Tax ExemptionIncumbent Worker Training (IWT)Florida FlexBrownfi elds IncentivesHUBZone ProgramCommunity Development Block Grant (CDBG), HOME Investment Partnership Program (HOME), State Housing Initiatives Partnership (SHIP) Program Please visit the Economic Development & Housing Department’s website at www.myclearwater.com to learn more about these programs.Engineering Department IncentivesRedevelopment projects in the Prospect Park character district are eligible to buy into a regional stormwater pond instead of providing on site detention. The buy in fees vary according to project size. Please visit the Engineering Department’s website at www.myclearwater.com to learn more about these programs.Community Redevelopment Agency IncentivesThe CRA is a tax increment fi nanced district. The agency can off er a variety of incentives depending on the project size and type within state regulations. The CRA can participate in land acquisition, the payment of impact fees, façade improvement grants and other public infrastructure projects such as streetscape improvements, public art, park improvements and parking garages. CRAs are established because the current property values and environmental conditions in the area hinder private investment. Incentives are designed for catalytic investments that help prove the area is capable of increased private investment. They can also help a business or developer “close the gap” in their fi nancial ability to meet the goals of this Plan. Clearwater Downtown Redevelopment Plan134 of 189 | July, 2018When considering providing an incentive the CRA will consider the following questions:Is the proposed incentive compliant with federal, state and local laws?Is the proposed incentive aligned with the Vision and Goals of the 2018 Downtown Redevelopment Plan?Has the private sector attempted to implement this project without an incentive?What is the expected return on investment from a fi nancial and public benefi t perspective? The CRA currently off ers a façade grant program that will match dollar for dollar up to 50% of the total costs for renovating a façade in the CRA in accordance with the provisions of the Downtown design standards. There is also a sidewalk café furniture grant program that provides up to $2,500 towards the cost of outdoor furniture. Please visit the CRA’s website at www.downtownclearwater.com to learn more about these programs.CAPITAL IMPROVEMENT PROGRAM AND POLICY IMPLEMENTATION PROJECTSA table of capital improvement projects and policy implementation programs has been created for the entire plan area and each character district. Table 4.4 lists activities that will happen throughout the entire downtown. There is a table for each character district, Tables 4.5 through 4.9, for projects and programs that will occur exclusively in that district. When there is a direct connection between a goal or objective in Chapter 3 and a capital improvement project or program that connection is documented by including the goal/objective number next to the item. For example, “Implement a bike share program (O.2F)” refers to Objective 2F: Provide safer and more convenient bike facilities, including a bike share program under the Accessibility Goals in the downtown plan. The table includes a brief description of the Project/Action, the project lead, the total cost, the funding source and the year(s) when the action will take place. Some projects and programs will span more than one year. The table for the entire downtown area is organized by policy recommendations in housing, transportation, community engagement, public safety, economic development and infrastructure. The character district tables are organized by the goals adopted in Chapter 3 including the People, Accessibility, Amenity and Urban Design goals. This organizing framework ensures that the City’s implementation actions are aligned with the adopted goals, policies and objectives of the Plan.This plan has a ten-year horizon with a detailed fi ve-year action plan. Table 4.3 summarizes the total public investment in plan implementation identifi ed at the time of Plan publication. County TIF funds are restricted to Capital Improvement Projects. Funding Total for all Projects and Programs 2018 - 2023Total Public Investment $82,639,000CRA TIF Funds $12,155,000County TIF Funds $6,650,000Table 4.3. Funding Totals July, 2018 | 135 of 189Chapter 4. Plan ImplementationTable 4.4. Downtown Area ImplementationDowntown Redevelopment AreaCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Special Events Equipment Parks and Recreation $170,000 Special Program Fund X X X X XNew Sidewalk Construction Engineering $450,000 Penny for Pinellas X X XReplace Downtown Trash Cans Solid Waste $300,000 Solid Waste/Recycling X X X X X XEnlarge and New Water/Sewer Pipelines Public Utilities $2,000,000 Water/Sewer Fund X X XWayfi nding in CRA Area (O.2C) Planning; CRA; Engineering$500,000 CRA; County TIF X XExpanded High Pressure Gas Lines Gas System TBD Gas Fund X X X XPolicy Implementation: HousingAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Conduct a housing market analysis to determine which housing products are in high demand/low supply in DowntownCRA; Economic Development and Housing$25,000 CRA X XConduct an employer survey of housing needs CRA; Economic Development and Housing$25,000 CRA X XIdentify existing duplexes worth rehabilitating for low income housing (Housing Strategy 3)Economic Development and Housing; CRAN/A N/A X XUpdate the HUD Consolidated Plan to address Housing Policies 1, 2, 4 and 11Economic Development and HousingN/A N/A XUpdate the Local Housing Assistance Plan to address Housing Policies 1, 2, 4 and 11Economic Development and HousingN/A N/A XResearch feasibility of relaxing underwriting standards (Housing Policy 2)Economic Development and HousingN/A N/A XCoordinate on land acquisition and RFP issuances for multi-family redevelopment projects to incorporate workforce housingCRA; Economic Development and HousingTBD HOME; CDBG; SHIP; CRA; County TIFXXXXXXContinue to work with private developers to rehabilitate and construct aff ordable housing (Housing Strategies 1 and 2)Economic Development and Housing$100,000 SHIP; CDBG; HOME X X X X X XProvide a designated staff person to serve on the Homeless Leadership Board and coordinate with local agencies on how best to care for the homeless population (Housing Policies 13 and 14)Economic Development and HousingN/A General Fund X X X X X X Clearwater Downtown Redevelopment Plan136 of 189 | July, 2018Table 4.4. Downtown Area Implementation, con’tDowntown Redevelopment AreaPolicy Implementation: TransportationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Coordinate with all transportation service providers on infrastructure and program improvements inclluding the water taxi, trolley, bus system, rail and others (Accessibility Goal)Planning; CRA; Engineering; PSTA; Forward Pinellas; CSX; Clearwater FerryN/A CRA X X X X X XConduct a parking needs analysis (P.3) CRA; Engineering $50,000 CRA; Parking Fund XUpdate the Master Streetscape Plan (Accessibility Goal O.2C) Planning; CRA $100,000 CRA X XCoordinate with Forward Pinellas to implement a bike share program (O.2F)Planning; Forward Pinellas; CRA$250,000 CRA; General Fund; Forward PinellasXXXXXDevelop a bicycle parking plan and incorporate bicycle parking into streetscape standards and site plan review. Install additional bicycle parking in Downtown (Downtown Policy 5)Planning; CRA $50,000 General Fund; CRA X X XRedesign and construct Ft. Harrison as a Complete Street (Accessibility Goal O.2B)Planning; CRA; Engineering$1,000,000 $250,000 design CDBG funds; CRA, County TIF & General Fund for ConstructionXXXStudy how to reduce barriers to private transportation service for on demand mobility (Accessibility Goal)Planning; CRA; Engineering; PSTAN/A N/A X XPolicy Implementation: Community EngagementAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Provide annual funding for public art projects (O.3F) CRA; Parks and Recreation$1,250,000 CRA; General Fund X X X X XThe City and CRA will continue to partner with and promote groups and programs that create and provide public art (Downtown Policy 15)CRA; Parks and Recreation$500,000 CRA; County TIF; General Fund X X X X X XThe CRA will create a placemaking strategy to activate key public spaces in Downtown to engage the community on a regular basis (Amenity Goal O.3G)CRA $250,000 CRA X X X X X XThe CRA will meet with Downtown neighborhood associations on a regular basis (Downtown Policy 25)CRA N/A N/A X X X X X XProvide activities and events on a monthly basis in parks, plazas and recreational area. Create events, like El Dia Del Nino, that celebrate unique features of Downtown neighborhoods (O.1H, O.1J)Parks and Recreation $250,000 General Fund; CRA; DDB X X X X X X July, 2018 | 137 of 189Chapter 4. Plan ImplementationTable 4.4. Downtown Area Implementation, con’tDowntown Redevelopment AreaPolicy Implementation: Public SafetyAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Conduct a monthly review of properties that require a higher level of police service and follow the nuisance abatement process (Downtown Policy 28)Police N/A N/A X X X X X XAttend neighborhood association meetings and meet with city departments as needed to address code complaints (Downtown Policy 29)Planning; Police N/A N/A X X X X X XContinue CRA Interlocal agreement with Police to provide community policing services, including offi cers on bicycles, in Downtown (Downtown Policy 30)CRA; Police $1,200,000 CRA X X X X X XPolicy Implementation: Economic DevelopmentAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Survey property owners to determine the best incentives for building improvements to support intensive offi ce uses including IT/software, fi nance and insurance, professional and data management, analytics and services (Downtown Policy 8)CRA; Economic Development and Housing$10,000 CRA X XDevelop targeted marketing campaigns to attract new residents, visitors and businesses to DowntownCRA; Economic Development and Housing$150,000 CRA X X XResearch how to connect with sports tourism audiences to bring them DowntownCRA; Parks and RecreationN/A N/A X X X XCreate a Downtown Communications plan CRA; Public Communications$25,000 CRA XCoordinate with Forward Pinellas to establish a Cultural Trail connecting Clearwater with other cities in the CountyCRA; Parks and Recreation$25,000 CRA X XAttract a cultural institution to serve as an anchor tenant CRA $50,000 CRA X X X X Clearwater Downtown Redevelopment Plan138 of 189 | July, 2018Downtown Redevelopment AreaPolicy Implementation: InfrastructureAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Plant shade trees on an annual basis (O.4E) Parks and Recreation $10,000 Tree Fund X X X X X XConduct a public utilities study to determine water and sewer capacity in DowntownPublic Utilities N/A N/A X X XStudy how fi re codes are impacting the redevelopment of historic commercial sitesFire N/A N/A X XStudy how to expand recycling services for multi-family residential developmentsSolid Waste N/A N/A X XImplement a pilot project to showcase how solar panels can work on parking structures (Downtown Policy 14)Planning; CRA; EngineeringTBD General Fund; CRA XTable 4.4. Downtown Area Implementation, con’t July, 2018 | 139 of 189Chapter 4. Plan ImplementationTable 4.5. Downtown Core ImplementationDowntown Core DistrictPeople GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Renovate the Library’s facade on Osceola to create a pedestrian friendly experience (O.1C)Library $2,000,000 General Fund; CRA X XClearwater Harbor Marina Maintenance and Attenuation Project (O.1H)Marine and Aviation $800,000 Clearwater Harbor Marina Fund X X X X X XPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Establish a timeline for the demolition of the Harborview Center (P.1)City Manager TBD General Fund X XCoordinate with Pinellas County to build a joint use administrative and/or transportation facility in Downtown (O.1A)City Manager $100,000 General Fund X X XEstablish a timeline for the demolition of City Hall and redevelopment of the site (O.1B)City Manager TBD General Fund X XUpdate the zoning code to provide form based codes and context sensitive street design standards (O.1C, O.1E-G)Planning and DevelopmentN/A General Fund XConduct a targeted marketing campaign to attract offi ce intensive businesses to downtown (O.1D)Economic Development & Housing$25,000 General Fund; CRA X X X X XDetermine the best use for Fire Station 45 as a redevelopment siteCity Manager; CRA; Economic DevelopmentN/A N/A XAccessibility GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Design and Construct Downtown Streetscaping (O.2B, O.2C) Engineering $4,000,000 Penny for Pinellas III; County TIF X XBuild Downtown Parking Garage (O.2M) Engineering $10,500,000 Parking Fund XDesign and Construct Pinellas Trail Improvements Pinellas County; Parks and Recreation$500,00 County TIF; CRA X X Clearwater Downtown Redevelopment Plan140 of 189 | July, 2018Downtown Core DistrictPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Design Downtown Intermodal Facility (O.2J, O.2N) Engineering; CRA; PSTA $500,000 PSTA; CRA; County TIF X XBuilding a pedestrian and bicyclist friendly crossing at Court and Chestnut (P.7)Engineering TBD TBD XConduct and implement a bike/ped safety study (O.G and O.2I)Planning $150,000 General Fund XWork with the County to create a comprehensive transit plan (O.2J and O.2O)Planning; CRA $100,000 CRA; Forward Pinellas; PSTA XDesign dedicated ferry landings (O.2K) Marine and Aviation $50,000 Marine and Aviation Fund XAmenity GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Library Maker Space Maintenance and Upgrade (O.3D) Library $204,000 General Fund X X X X X XImagine Clearwater: Waterfront/Bluff Master Plan (O.3A, O.3B)City Manager $5,000,000 Penny for Pinellas III X X X XImagine Clearwater: Future Phases (O.3C, O.3E, O.3G) City Manager $8,000,000 Penny for Pinellas IV X XStation Square Improvements CRA $500,000 CRA; County TIF X XPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Establish a non-profi t Imagine Clearwater Conservancy (O.3A)City Manager N/A General Fund X X XUpdate the Imagine Clearwater Phasing Plan City Manager N/A N/A X XUrban Design GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Commission a signature art project for the Gateway bridge CRA $500,000 CRA; grant funds X XConstruct new City Hall building (O.1B) City Manager $5,000,000 Penny for Pinellas IV XTable 4.5. Downtown Core Implementation, con’t July, 2018 | 141 of 189Chapter 4. Plan ImplementationTable 4.6. Downtown Core Implementation, con’tDowntown Core DistrictPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Establish and utilize design standards and Character District requirements to ensure that development projects enhance the built environment (O.4B)Planning N/A General Fund XDevelop a plan that identifi es street frontages and context sensitive development standards to create a livable and vibrant Downtown (O.4C)Planning N/A General Fund XDetermine eligibility of downtown properties for historic preservation tax freeze (O.4D)Planning; CRA N/A N/A X XExpand Facade Incentive grant program (O.4D) CRA $1,000,000 CRA X X X X X Clearwater Downtown Redevelopment Plan142 of 189 | July, 2018Table 4.6. Old Bay ImplementationOld Bay DistrictPeople GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Seminole Boat Launch Maintenance (P.11) Marine and Aviation $40,000 General Fund X X X XPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Amend the Future Land Use Map and Zoning Atlas to designate parcels in the Old Bay expansion area Central Business District (CBD) and Downtown (D) District (P.1)Planning N/A General Fund XEstablish a building renovation assistance program (e.g., low-interest loans or grants) to revitalize and retain the older housing stock in the District (P.4)Economic Development $500,000 CDBG; HOME; SHIP X X X X XFacilitate the development of aff ordable live/work bungalows with maker’s shops, galleries, and restaurant startups through marketing new zoning standards (P.15)Economic Development $25,000 General Fund X X X X XAccessibility GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Construct Trail Upgrades (P.9) Parks and Recreation TBD TBD XPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Design trail connections from Pinellas Trail to the Seminole Boat Ramp (P.9)Parks and Recreation $25,000 General Fund XCoordinate with PSTA to locate new shelters and services (P.5)Planning N/A N/A XAmenity GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Seminole Boat Launch Improvements (P.11) Marine and Aviation $5,000,000 Penny for Pinellas III X X X July, 2018 | 143 of 189Chapter 4. Plan ImplementationTable 4.6. Old Bay Implementation, con’tOld Bay DistrictPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Support the continuation of the Francis Wilson Playhouse (P.12)Parks and Recreation TBD General Fund X X X X X XProgram with the waterfront in accordance with the North Marina Area Master Plan (P.11)Marina and Aviation TBD General Fund X X X X XCoordinate with Pinellas County Schools to explore options to repurpose the North Ward School (P.14)Economic Development and HousingN/A N/A X XUrban Design GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Acquire North Ward School for public/private redevelopmentEconomic Development and Housing$1,200,000 TBD X XPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Conduct an updated historic survey to identify potential contributing structures to a historic district within the District (P.2)Planning $75,000 CDBG; General Fund; SHPO X XPursue historic designation of the North Ward School (P.3) Planning TBD CDBG/General Fund XExpande Facade Loan Program Economic Development and Housing$500,000 CDBG X X X X X Clearwater Downtown Redevelopment Plan144 of 189 | July, 2018Table 4.7. South Gateway ImplementationSouth Gateway DistrictAccessibility GoalPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Create marketing materials and signage that promote the use of the Druid Trail and Pinellas Trail (P.2-3)Parks and Recreation in coordination with Pinellas County$25,000 General Fund X X July, 2018 | 145 of 189Chapter 4. Plan ImplementationTable 4.8. Prospect Lake ImplementationProspect Lake DistrictPeople GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Land acquisition for housing redevelopment (O.1G) CRA; Economic Development and Housing$3,000,000 CRA; RLF; County TIF X X X X XPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Amend the Future Land Use Map and Zoning Atlas to designate all parcels in the Prospect Lake Character District as Central Business District (CBD) and Downtown (D) District consistent with the remainder of the properties in Prospect Lake (P.6)Planning N/A General Fund XIssues RFPs for the redevelopment of CRA owned sites to build housing and/or mixed use developments (O.1G)CRA $15,000 CRA X XAccessibility GoalPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Explore and design options to centrally locate parking to serve the District’s commercial uses as infrastructure (P.2)CRA; Engineering TBD CRA; Parking Fund X XThe City will coordinate with FDOT to ensure future designs of Alt. US 19/Myrtle Avenue will incorporate complete streets designs (P.4)Planning; Engineering N/A N/A X X X X X XAmenity GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Building improvements for 111 S. MLK Jr. site to support a restaurant useCRA $500,000 CRA X XLand acquisition for parks, plazas and other public amenities (O.3G)CRA $1,000,000 CRA X X X XDesign and build a Neighborhood Art Park CRA $750,000 CRA; County TIF X X Clearwater Downtown Redevelopment Plan146 of 189 | July, 2018Prospect Lake DistrictPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Survey property owners to develop a retail/offi ce incentive strategy (O.1D)CRA $10,000 CRA XRecruit a restaurant and/or retail use to activate the City owned 111 S. MLK Jr. site (O.3G)CRA $10,000 CRA X XUrban Design GoalPolicy ImplementationProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Expand Facade Grant Program to include eligible commercial properties in the Prospect Lake District (P.3)CRA N/A X .Fund facade grant improvements for commercial buildings (P.3)CRA $250,000 CRA X X X X XTable 4.8. Prospect Lake Implementation, con’t July, 2018 | 147 of 189Chapter 4. Plan ImplementationDowntown Gateway DistrictPeople GoalCapital Improvement ProjectsPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Amend the Future Land Use Map and Zoning Atlas to designate all parcels in the Prospect Lake Character District as Central Business District (CBD) and Downtown (D) District consistent with the remainder of the properties in Prospect Lake (P.8)Planning N/A General Fund XIncorporate workforce housing into redevelopment projects (P.3)Economic Development and Housing$1,000,000 CDBG; SHIP; HOME; NSP3 X X X X XUpdate Downtown Gateway Implementation Plan CRA $25,000 CRA XAccessibility GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Cleveland Streetscape Phase III Engineering $11,000,000 General Fund; CRA X XPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Connect Jolley Trolly to Downtown Gateway Planning TBD TBD X XAmenity GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Festival Core(P.6) CRA $1 million CRA; County TIF X XStevenson Creek Greenway Trail (P.5) CRA; Parks and Recreation; Engineering$8,800,000 CRA; Stormwater Utility Fund; County TIFXXPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Support an annual community-led art project (P.7) CRA $60,000 CRA X X X X X XUrban Design GoalPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Support the assembly of vacant and underutilized properties, as well as the demolition of deteriorated buildings to accommodate redevelopment projects (P.3)CRA $2,000,000 CRA; County TIF X X X X X XTable 4.9. Downtown Gateway Implementation 1 Community Redevelopment Agency – July 16, 2017 Community Development Board – July 17, 2018 City Council – July 19, 2018 Ordinance No. 9169-18 COMMUNITY REDEVELOPMENT AGENCY COMMUNITY DEVELOPMENT BOARD STAFF REPORT MEETING DATE: July 17, 2018 ORDINANCE NO.: 9169-18 REQUEST: Review and recommendation to the City Council on amendmentsto the Clearwater Downtown Redevelopment Plan, repealing Chapter 4 Plan Implementation; amending Chapter 3 to clarify the graphics and housing policy language; adopting a new Chapter 4 Plan Implementation; and deleting Appendix 8. INITIATED BY: City of Clearwater, Community Redevelopment Agency BACKGROUND: Earlier this year, the City Council approved the 2018 Clearwater Downtown Redevelopment Plan Chapters 1-3 and several appendices including the adoption of new Goals and Objectives, the establishment of new density and height standards for various character districts and the incorporation of redevelopment policies from several plans including Imagine Clearwater, the North Marina Area Master Plan, Clearwater Comprehensive Boating Plan and the East Gateway District Vision Plan. The 2018 Plan has been adopted by the Pinellas County Commission and Forward Pinellas as well. 2 Community Redevelopment Agency – July 16, 2017 Community Development Board – July 17, 2018 City Council – July 19, 2018 Ordinance No. 9169-18 The Community Redevelopment Agency was tasked with updating Chapter 4: Plan Implementation. The CRA met with each City department, reviewed all adopted plans and the City’s Capital Improvement Budget to develop a comprehensive list of capital improvement projects that would occur in Downtown. A list of programs and policies was created to correspond with adopted Goal and Objective by character district. The table of proposed capital improvement projects and programs was presented to the general public in March 2018, to the Chamber of Commerce, Downtown Development Board and Community Development Board in April and May 2018 for comment. ANALYSIS: The Plan Implementation chapter has one purpose. It illustrates how the Goals and Objectives of the Clearwater Downtown Redevelopment Plan will be implemented through capital improvement projects and programs. It identifies the lead city department, funding sources, budget and timeline for each project and program. Changes in technology, unanticipated funding opportunities or restrictions and demographic changes will inevitably impact the process of Plan implementation. However, all changes to work programs and capital improvements must remain in alignment with the Plan’s goals and objectives. Proposed Ordinance No. 9169-18 repeals and replaces Ch. 4 Plan Implementation, deletes Appendix 8 and contains minor revisions in Chapter 3 for clarity. Below is a summary of the major amendments. There are four sections in the Chapter: Role of the Community Redevelopment Agency Funding Sources Incentives Capital Improvement Program and Policy Implementation Projects The Community Redevelopment Agency (CRA) section outlines the role of the CRA in downtown revitalization. The Funding Sources section contains all the identified and potential sources of revenue for implementation as well as tax increment projects for the CRA districts. The Incentives section provides 3 Community Redevelopment Agency – July 16, 2017 Community Development Board – July 17, 2018 City Council – July 19, 2018 Ordinance No. 9169-18 information on available incentive programs for the downtown area. It also includes the relationship of this plan to the Community Development Code and Public Amenities Incentive Pool. The Capital Improvement Program and Policy Implementation Projects section lists planned improvements for the entire downtown plan area as well as each character district. The Plan has a ten-year horizon with a detailed five-year action plan. The total investment of public dollars over that time is $82,639,000. Within that total, CRA funds are $12,155,000 and County TIF funds are $6,650,000 assuming they maintain their 100% contribution. SUMMARY AND RECOMMENDATION: The Community Development Board is reviewing the plan in its capacity as the Local Planning Agency (LPA) and should make a recommendation regarding the updated plan to the City Council. Additionally, the CRA should make a recommendation to the City Council regarding this document as the Redevelopment Plan for the CRA. Once the City Council approves the Plan amendments, it will be submitted to the Board of County Commissioners for approval as the Community Redevelopment Plan for the CRA. The Plan will also be submitted to Forward Pinellas and the Countywide Planning Authority for review and approval as the Special Area Plan governing Downtown. The proposed amendments to the Plan provide a timeline and funding schedule for implementation of the Goals and Objectives adopted in the Clearwater Downtown Redevelopment Plan. The proposed capital improvements and programs reinforce the City’s commitment to implementing the strategies developed from the ULI study that were incorporated in the 2018 Downtown Plan update. Based on the above, the Community Redevelopment Agency recommends APPROVAL of Ordinance No. 9169-18 which updates the 2018 Clearwater Downtown Redevelopment Plan. 4 Community Redevelopment Agency – July 16, 2017 Community Development Board – July 17, 2018 City Council – July 19, 2018 Ordinance No. 9169-18 Prepared by CRA staff: ___________________________________ Amanda Thompson CRA Director Attachments: Ordinance No. 9169-18 Exhibit A Resume cpec Item 8.4 Chapter 4 CLEARWATER DEVELOPMENT CODE Survey property owners to determine best incentives- they will do this for free. See below chart b 125 kt:le44 Ito t *:, nt,e :nwierent.: tor,. Downtown Redevelopment Area Ik..410w, , W:::rxr, wan,t+•ta mtroxa /Paw, v MexpAe:wCiwa'awnMotation MOoawm and eYnmu,+aXr:tw yw: 3.19249 CM 200lna:ew:09raxtwa varier* macrost:a ii en LAP Paha ne SHAY (M meaupPag 0.55Peto ac.e larttwCiu:ry :,Cramp$ Martaa01m2apM_4POwxex,4tm,nmet fraud eta 54!,909 GPA k 2C:0lrn M vaa Why spend $2,000,000 on a new library entrance? Put $$ into Imagine Clearwater. What size parking garage do you have in mind for $10M? Is that enough? UM 4.t.16»,112: Cora imynnra atdta:: Cuzxurmom, Rmwh Pgmr'PP Peamr IAA Axa :'au vampa, Paw,M99 XPIS 20* 1 Mt, Kva., kaawxslWiea.g1fmadie eeaWwruzd< a eilOOf !:y1ygawmz:l,0 3+2012% 01.4202)0 Ciaf9ai,w.t C00 1 0 taaareapa5MdApYMnaktaMsa•$.1..t-tt.Ot1I 0400110: w000Io.0,20en WPM: iMmwaw,00000.000l 0 x t S 0 t x PPMimPmeMPon 442, alC=tWM EM1 Cow Nw3:pPow. 2019 2039 9N 2911 2022 200. w0. :a. 2120.:a.Mt. a..,Maa<4::a:.wr.-,+t, 12PPC texPam n:: t a. x Cayenn,*nPardtpt'a.:020502!000:,w otivleW.muIMOCIA Mfu%T.x31)07)0: 0111 m CZY&;e 9103120 C.x,tOlo,dMeilk0Ya ew b.;fw,w.rss:t: Cdramyar 4f0 ppmoM 2 e Naw matowv.wxdn aro w.,a., ,1n:,t1.:-;.n1(.0l01t 09raia0an:i 21«0,0.:0w W'A Campo Apd x 0,.,0,•123a2:wMnaw:S,.wr:wMawec*a cOxmat ,twrxn++:J:W l., a0*klk,a0Y^aee 4140400 025409 avOnwt(P Mapp.xxPp war 1n.LvPre $21+50 sax iPcodp 50, PP CXrm».4eCarra040000002) inniit A VA 15.0:40M Pgnt'oa 0apetiPm mmw-PSN, Tatty COP Mang Smma 2010 2414 2010 0241 1022 261h CM, 0.,:O Ganser, 0.: aJM 020 0,0;5.x00 W.V. PP,* APPo *000001:1 r Y. 9aaanoneamon(:A::n:.:. 4 . .1212¢ 00.0065x PAM" e 0 5055, -5505 5 .1.,5,555,. .... pa,0•xMYi,4, x00.W v':r,y'1n. c00 x Is art for Gateway Bridge lighting? Will new city hall be 20,000 s.f? if so do we spend $250/ft to build? e 0 icv'..ae ,nt [he Damage Q Ve:!ti,: ['] irOMCAi Beach ,«r. Log tr. 1 0.45.41; maaFe TB / 25 Tahtc A.Y. ,5.b'wn+own Core nppi4 0n't r,owntown Cors GStTK, xxwn Lb;sps;Jxrnu'.n 1n?. KFaEfac-m /1.453 vroicn uae C^Imeal,•CahVSTA rues eav 3Xt:;li: r..n .%q soarte{}{} a_.,CJ.:a+h. i]'. iiiiiINFIA 6taCn?:•.oFd'tf+.ins s+r!bi.Yc::r: EavelYz+msiSJG'sre wy»xuri'J Tem R:' Mai F f y. n! si:vwn M t .3ua<.. . 4 e. K. r...isniif yan Ul. rno 4<:r. Mw:Mr:ei INanniisa L'Vfi i??kfSx? i:Ji.9e'4. sr d xd V:Mdhs. N '' Eli 103311ENM®E=1®CINEEEllell IEM11111111111111111® a.wxin•:..xwa:.--ftYarbrowtihxX Masa Fort Q.+1t- Qiki Y+n+9at Ss;Vl'r.1 :.7 a.. h.4.4 '.44..4'4° Were R+aaec{AK 03. C'G S5&A4A wan. fax:wbt % 1E1120121111111111-1ZI©--_ c,...+ e: m:.m. _.. C4arwa:xr Cuz+av>mq C._itd 4:Y'A+^+Wr x amararA g®®©---- Wf1ilY.3r11111111CM12211111111111111E=M11111111111111115113E11111ED®®® BSOR,o, E1111®_-- Self Storage- single/ multilevel climate controlled with possibly mixed use retail as a primary use in Prospect Lake or South Gateway area on lots less than 100,000 s.f.. not to abut residential. May be needed for growth in growing multifamily community. Address possibility of temporary parking lots for Downtown. May be used as employee parking areas. General fleet storage — ( City, County, Trolley) identify areas near downtown where that can occur. Boat storage facilities near North Marina District. Get input from stakeholders before second reading. I don't see line items for business incentive budget amounts. Does CRA really need another Parking Needs Analysis for $50K? We've got $1.75M budgeted for public art, and $3.420M for capital Improvements Downtown (less IC). Is that a good balance? Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9123-18 2nd rdg Agenda Date: 7/19/2018 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.1 SUBJECT/RECOMMENDATION: Adopt Ordinance 9123-18 on second reading, annexing certain real properties whose post office addresses are 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane, Clearwater, Florida 33761, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 7/19/2018 Ordinance No. 9123-18 ORDINANCE NO. 9123-18 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED GENERALLY SOUTH OF CURLEW ROAD, WEST OF LAKE SHORE LANE AND EAST OF CURLEW CITY 1ST REPLAT SUBDIVISION AND NORTH OF TRAILS OF COUNTRYSIDE SUBDIVISION, WHOSE POST OFFICE ADDRESSES ARE 3474 ASPEN TRAIL, 3490 AND 3492 LAKE SHORE LANE, CLEARWATER, FLORIDA 33761 INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit B has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: See attached Exhibit A for Legal Description (ANX2017-12026) The map attached as Exhibit B is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 9123-18 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A BEARING BASIS: REFERENCE BEARING OF N85°33'56"E, ALONG THE CENTER LINE OF SURVEY (FLORIDA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY MAP SECTION NO. 15009‐2540), DERIVED FROM THE FLORIDA STATE PLANE COORDINATE SYSTEM, TRANSVERSE MERCATOR, WEST ZONE, NORTH AMERICAN DATUM 1983 ADJUSTMENT OF 1990, ORIGINATING FROM VALUES PUBLISHED FOR PINELLAS COUNTY CERTIFIED CORNER RECORD NO. 102294 AND 102294, PURSUANT TO FLORIDA STATUTE 177‐151. DESCRIPTION: (RE‐WRITTEN TO RESOLVE AMBIGUITIES) FOR A POINT OF REFERENCE COMMENCE AT THE SOUTHEAST CORNER OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SECTION 18, TOWNSHIP 28 SOUTH, RANGE 16 EAST, SAID POINT ALSO BEING THE POINT OF BEGINNING OF HEREIN DESCRIBED PARCEL; THENCE S00°24'05"E FOR A DISTANCE OF 404.83 FEET TO A POINT ON THE NORTHERLY BOUNDARY LINE OF TRAILS OF COUNTRYSIDE, PLAT BOOK 90, PAGE 49 OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA; THENCE S89°52'41"W, ALONG SAID NORTHERLY BOUNDARY LINE FOR A DISTANCE OF 452.36 FEET; THENCE CONTINUE ALONG SAID NORTHERLY BOUNDARY LINE, S84°41'31"W FOR A DISTANCE OF 941.50 FEET TO A POINT ON THE WEST BOUNDARY LINE OF THE NORTHEAST 1/4 OF THE SOUTHEAST 1/4 AND THE WEST BOUNDARY LINE OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID SECTION 18; THENCE ALONG THE WEST BOUNDARY LINE OF THE NORTHEAST 1/4 OF THE SOUTHEAST 1/4 AND THE WEST BOUNDARY LINE OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID SECTION 18 FOR A DISTANCE OF 718.29 FEET TO A POINT ON THE SOUTHERLY RIGHT OF WAY LINE OF STATE ROAD NO. 586 (CURLEW ROAD) PER FLORIDA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY MAP SECTION NO. 15009‐2540 AND A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1832.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF N71°52'05"E, 16.12 FEET; THENCE ALONG THE ARC OF THE CURVE AND SAID SOUTHERLY RIGHT OF WAY LINE, 16.12 FEET TO A POINT OF TANGENCY; THENCE CONTINUING ALONG SAID SOUTHERLY RIGHT OF WAY LINE, S64°00'52"E, 20.10 FEET; THENCE N72°26'33"E, 23.95 FEET; THENCE N27°53'29"E, 19.74 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1832.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF N74°51'00"E, 101.75 FEET; THENCE ALONG THE ARC OF THE CURVE, 101.77 FEET TO A POINT OF TANGENCY; THENCE N13°33'35"W, 5.00 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1837.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF N79°22'56"E, 188.65 FEET; THENCE ALONG THE ARC OF THE CURVE, 188.73 FEET TO A POINT OF TANGENCY; THENCE S07°40'33"E, 7.00 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1830.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF N83°56'42"E, 103.56 FEET; THENCE ALONG THE ARC OF THE CURVE, 103.57 FEET TO A POINT OF TANGENCY; THENCE N85°33'56"E, 593.93 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1330.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF N86°27'04"E, 56.63 FEET; THENCE ALONG THE ARC OF THE CURVE, 56.63 FEET TO A POINT OF TANGENCY; THENCE N02°39'43"W, 5.00 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1835.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF S88°00'19"E, 298.11 FEET; THENCE ALONG THE ARC OF THE CURVE, 298.44 FEET TO A POINT OF Exhibit A TANGENCY AND THE EAST BOUNDARY LINE OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID SECTION 18; THENCE ALONG SAID EAST BOUNDARY LINE, S00°34'56"E, 360.40 FEET TO THE POINT OF BEGINNING. Exhibit B PROPOSED ANNEXATION MAP Owner(s): Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV Case: ANX2017-12026 Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln Property Size(Acres): ROW (Acres): 24.46 N/A Land Use Zoning PIN: 18-28-16-00000-410-0000 From : Residential Low (RL), Transportation Utility (T/U), Preservation (P) & Undesignated (pond) (Pinellas County) R-3 and A-E (Pinellas County) Atlas Page: 166B & 177B To: Residential Low (RL), Water Drainage Feature & Transportation/Utility Overlay Low Density Residential (LDR) & Low Medium Density Residential (LMDR) 12060 60 30 201337 1 2 3 4 35 34 33 32 31 86 SEE PLAT FOR DIME*606060 99201 1 2 3 4 76 86124(S)50 50 50 50 141(S)127(S) 25 127(S)121(S)129(S)128(S)134(S)129(S)129(S)20115 201331 2 1 2 3 4 1 2 3 4 5 6 7 15 16 17 18 19 20 21 3 4 5 6 5 4 3 2 1 18 17 16 15 14 4 3 2 1 17 16 15 14 13 5 4 3 2 1 17 16 15 14 21 20 19 18 (21) LAKE 505050 50 50 50 60 I 13 12 11 10 9 8 7 6 5 4 3 2 B(2) A(1) 1 2 3 456789101112131415 16 17 18 19 41 42 43 4450 49 48 54 55 5663 64 6566 67 68 72 73 74 41/00 24.47 AC(C) 1 CURLEW RD 69th ST NLAKE SHORE LN SKIPPER TRL 66th ST ASPEN TRL DAVID CT SCOTT CT RODNEY CT MORGAN CT BEECH TRL -Not to Scale--Not a Survey-Rev. 2/22/2018 3474 3490 3492 LOCATION MAP Owner(s): Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV Case: ANX2017-12026 Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln Property Size(Acres): ROW (Acres): 24.47 N/A Land Use Zoning PIN: 18-28-16-00000-410-0000 From : Residential Low (RL), Transportation Utility (T/U), Preservation (P) & Undesignated (pond) (Pinellas County) R-3 and A-E (Pinellas County) Atlas Page: 166B & 177B To: Residential Low (RL), Water Drainage Feature & Transportation/Utility Overlay Low Density Residential (LDR) & Low Medium Density Residential (LMDR) US-19 NCURLEW RD 69th ST N298th AVE N70th ST NLAKE SHORE LN NORTHRIDGE DR BRATTLE LN 297th AVE N 66th ST N69th WAY NSEACOL ST 67th ST N68th ST N301st AVE N 300th AVE N SKIPPER TRL 66th WAY N67th WAY NCUMBERLAND TRL E LAKE SHORE LN REDFORD CT W 297th AVE N -Not to Scale--Not a Survey-PROJECT SITE Rev. 2/15/2018 AERIAL MAP Owner(s): Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV Case: ANX2017-12026 Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln Property Size(Acres): ROW (Acres): 24.47 N/A Land Use Zoning PIN: 18-28-16-00000-410-0000 From : Residential Low (RL), Transportation Utility (T/U), Preservation (P) & Undesignated (pond) (Pinellas County) R-3 and A-E (Pinellas County) Atlas Page: 166B & 177B To: Residential Low (RL), Water Drainage Feature & Transportation/Utility Overlay Low Density Residential (LDR) & Low Medium Density Residential (LMDR) CURLEW RD CURLEW RD 69th ST N69th ST NLAKE SHORE LN LAKE SHORE LN 66th ST 66th ST TALLEY DR TALLEY DR SKIPPER TRL SKIPPER TRL ASPEN TRL ASPEN TRL DAVID CT DAVID CT BEECH TRL BEECH TRL SCOTT CT SCOTT CT RODNEY CT RODNEY CT MORGAN CT MORGAN CT LINDA CT LINDA CT FAIRFIELD TRL FAIRFIELD TRL SWEETWATER TRL SWEETWATER TRL BREWTON CT BREWTON CT WESTVIEW CT WESTVIEW CT -Not to Scale--Not a Survey-Rev. 2/15/2018 EXISTING SURROUNDING USES MAP Owner(s): Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV Case: ANX2017-12026 Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln Property Size(Acres): ROW (Acres): 24.47 N/A Land Use Zoning PIN: 18-28-16-00000-410-0000 From : Residential Low (RL), Transportation Utility (T/U), Preservation (P) & Undesignated (pond) (Pinellas County) R-3 and A-E (Pinellas County) Atlas Page: 166B & 177B To: Residential Low (RL), Water Drainage Feature & Transportation/Utility Overlay Low Density Residential (LDR) & Low Medium Density Residential (LMDR) 12060 60 30 201337 1 2 3 4 35 34 33 32 31 86 SEE PLAT FOR DIMENSIONS*606060 99201 1 2 3 4 76 86124(S)50 50 50 50 141(S)127(S) 25 127(S)121(S)129(S)128(S)134(S)129(S)129(S)20115 201331 2 1 2 3 4 1 2 3 4 5 6 7 15 16 17 18 19 20 21 3 4 5 6 5 4 3 2 1 18 17 16 15 14 4 3 2 1 17 16 15 14 13 5 4 3 2 1 17 16 15 14 21 20 19 18 (21) LAKE 505050 50 50 50 60 I 13 12 11 10 9 8 7 6 5 4 3 2 B(2) A(1) 1 2 3 456789101112131415 16 17 18 19 41 42 43 4450 49 4854 55 5663 64 6566 67 68 72 73 74 41/00 24.47 AC (C) 1 CURLEW RD 69th ST NLAKE SHORE LN SKIPPER TRL 66th ST ASPEN TRL DAVID CT SCOTT CT RODNEY CT MORGAN CT BEECH TRL -Not to Scale--Not a Survey-Rev. 2/22/2018 3474 3490 3492 Single Family Residential Single Family Residential ANX2017-12026 / LUP2018-02001 Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane Page 1 of 3 View looking south at the subject property, 3474 Aspen Trail, from Curlew Road View looking west at the subject property from Lake Shore Lane View looking south at the subject property’s western boundary (utility easement) from Curlew Road View looking southwesterly at the subject property’s northeastern corner from Curlew Road View looking north at the subject property from Aspen Trail West of the subject property, on Curlew Road ANX2017-12026 / LUP2018-02001 Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane Page 2 of 3 North of the subject property, across Curlew Road View looking easterly along Curlew Road East of the subject property, across Lake Shore Lane South of the subject property, on Aspen Trail View looking westerly along Curlew Road View looking northerly along Lake Shore Lane ANX2017-12026 / LUP2018-02001 Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane Page 3 of 3 View looking southerly along Lake Shore Lane View looking southerly along Aspen Trail Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9124-18 2nd rdg Agenda Date: 7/19/2018 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.2 SUBJECT/RECOMMENDATION: Adopt Ordinance 9124-18 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real properties whose post office addresses are 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane, Clearwater, Florida 33761, upon annexation into the City of Clearwater, as Residential Low (RL) and Water/Drainage Feature, and to change the land use for a 9.20 acre portion o the same real property from Transportation Utility (T/U) and Preservation (P) (in Pinellas County), to Residential Low (RL) and Transportation/Utility (T/U) Overlay (1.52 acres only). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 7/19/2018 Ordinance No. 9124-18 ORDINANCE NO. 9124-18 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED GENERALLY SOUTH OF CURLEW ROAD, WEST OF LAKE SHORE LANE AND EAST OF CURLEW CITY 1ST REPLAT SUBDIVISION AND NORTH OF TRAILS OF COUNTRYSIDE SUBDIVISION, WHOSE POST OFFICE ADDRESSES ARE 3474 ASPEN TRAIL, 3490 AND 3492 LAKE SHORE LANE, CLEARWATER, FLORIDA 33761, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL) AND WATER/DRAINAGE FEATURE, AND TO CHANGE THE LAND USE FOR A 9.20-ACRE PORTION OF THE SAME REAL PROPERTY FROM TRANSPORTATION UTILITY (T/U) AND PRESERVATION (P) (IN PINELLAS COUNTY), TO RESIDENTIAL LOW (RL) AND TRANSPORTATION/UTILITY (T/U) OVERLAY (1.52 ACRES ONLY), UPON ANNEXATION INTO THE CITY OF CLEARWATER; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City’s Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is changed by designating the land use categories for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Category See attached Exhibit A for Legal Description 15.26-acres Designated Residential Low (RL) & Water/Drainage Feature upon Annexation 9.2-acre Portion Amended From: Transportation Utility (T/U) and Preservation (P) (Pinellas County) (LUP2018-02001) 9.2-acre Portion Amended To: Residential Low (RL) and Transportation/Utility (T/U) Overlay upon Annexation The map attached as Exhibit B is hereby incorporated by reference. Ordinance No. 9124-18 Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect contingent upon and subject to the adoption of Ordinance No. 9123-18 (annexation ordinance), approval of the land use designation by the Pinellas County Board of Commissioners, where applicable, and thirty-one (31) days post- adoption. If this ordinance is appealed within thirty (30) days after adoption, then this ordinance will take effect only after approval of the land use designation by the Pinellas County Board of Commissioners and upon issuance of a final order determining this amendment to be in compliance either by the Department of Economic Opportunity (DEO) or the Administration Commission, where applicable, pursuant to section 163.3187, Florida Statutes. The Community Development Coordinator is authorized to transmit to Forward Pinellas, in its role as the Pinellas Planning Council, an application to amend the Countywide Plan in order to achieve consistency with the Future Land Use Element of the City’s Comprehensive Plan as amended by this ordinance. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A BEARING BASIS: REFERENCE BEARING OF N85°33'56"E, ALONG THE CENTER LINE OF SURVEY (FLORIDA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY MAP SECTION NO. 15009‐2540), DERIVED FROM THE FLORIDA STATE PLANE COORDINATE SYSTEM, TRANSVERSE MERCATOR, WEST ZONE, NORTH AMERICAN DATUM 1983 ADJUSTMENT OF 1990, ORIGINATING FROM VALUES PUBLISHED FOR PINELLAS COUNTY CERTIFIED CORNER RECORD NO. 102294 AND 102294, PURSUANT TO FLORIDA STATUTE 177‐151. DESCRIPTION: (RE‐WRITTEN TO RESOLVE AMBIGUITIES) FOR A POINT OF REFERENCE COMMENCE AT THE SOUTHEAST CORNER OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SECTION 18, TOWNSHIP 28 SOUTH, RANGE 16 EAST, SAID POINT ALSO BEING THE POINT OF BEGINNING OF HEREIN DESCRIBED PARCEL; THENCE S00°24'05"E FOR A DISTANCE OF 404.83 FEET TO A POINT ON THE NORTHERLY BOUNDARY LINE OF TRAILS OF COUNTRYSIDE, PLAT BOOK 90, PAGE 49 OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA; THENCE S89°52'41"W, ALONG SAID NORTHERLY BOUNDARY LINE FOR A DISTANCE OF 452.36 FEET; THENCE CONTINUE ALONG SAID NORTHERLY BOUNDARY LINE, S84°41'31"W FOR A DISTANCE OF 941.50 FEET TO A POINT ON THE WEST BOUNDARY LINE OF THE NORTHEAST 1/4 OF THE SOUTHEAST 1/4 AND THE WEST BOUNDARY LINE OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID SECTION 18; THENCE ALONG THE WEST BOUNDARY LINE OF THE NORTHEAST 1/4 OF THE SOUTHEAST 1/4 AND THE WEST BOUNDARY LINE OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID SECTION 18 FOR A DISTANCE OF 718.29 FEET TO A POINT ON THE SOUTHERLY RIGHT OF WAY LINE OF STATE ROAD NO. 586 (CURLEW ROAD) PER FLORIDA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY MAP SECTION NO. 15009‐2540 AND A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1832.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF N71°52'05"E, 16.12 FEET; THENCE ALONG THE ARC OF THE CURVE AND SAID SOUTHERLY RIGHT OF WAY LINE, 16.12 FEET TO A POINT OF TANGENCY; THENCE CONTINUING ALONG SAID SOUTHERLY RIGHT OF WAY LINE, S64°00'52"E, 20.10 FEET; THENCE N72°26'33"E, 23.95 FEET; THENCE N27°53'29"E, 19.74 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1832.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF N74°51'00"E, 101.75 FEET; THENCE ALONG THE ARC OF THE CURVE, 101.77 FEET TO A POINT OF TANGENCY; THENCE N13°33'35"W, 5.00 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1837.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF N79°22'56"E, 188.65 FEET; THENCE ALONG THE ARC OF THE CURVE, 188.73 FEET TO A POINT OF TANGENCY; THENCE S07°40'33"E, 7.00 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1830.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF N83°56'42"E, 103.56 FEET; THENCE ALONG THE ARC OF THE CURVE, 103.57 FEET TO A POINT OF TANGENCY; THENCE N85°33'56"E, 593.93 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1330.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF N86°27'04"E, 56.63 FEET; THENCE ALONG THE ARC OF THE CURVE, 56.63 FEET TO A POINT OF TANGENCY; THENCE N02°39'43"W, 5.00 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1835.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF S88°00'19"E, 298.11 FEET; THENCE ALONG THE ARC OF THE CURVE, 298.44 FEET TO A POINT OF Exhibit A TANGENCY AND THE EAST BOUNDARY LINE OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID SECTION 18; THENCE ALONG SAID EAST BOUNDARY LINE, S00°34'56"E, 360.40 FEET TO THE POINT OF BEGINNING. FUTURE LAND USE MAP Owner(s): Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV Case: LUP2018-02001 Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln Amendment Size(Acres): Total Property Size (Acres): 9.20 Acres for areas currently designated Pres. & T/U only (exclu. Pond) 24.46 Land Use Zoning PIN: 18-28-16-00000-410-0000 From: Residential Low (RL), Transportation Utility (T/U), Preservation (P) & Undesignated (pond) (Pinellas County) R-3 and A-E (Pinellas County) To: Residential Low (RL), Water Drainage Feature & Transportation/Utility Overlay Low Density Residential (LDR) & Low Medium Density Residential (LMDR) Atlas Page: 166B & 177B 12060 60 30 27 1 2 3 35 34 33 32 86 SEE PLAT FOR DIM*606060 99201 1 2 3 4 5 7 86124(S)50 50 50 50 141(S)127(S) 25 127(S)121(S)129(S)128(S)134(S)129(S)129(S)20115 1 2 1 2 3 4 1 2 3 4 5 6 17 18 19 20 21 3 4 5 4 3 2 1 18 17 16 15 4 3 2 1 17 16 15 14 3 2 1 17 16 15 20 19 18 (21) LAKE 50 505050 50 50 50 6091668 I 15 14 13 12 11 10 9 8 7 6 5 4 3 2 B(2) A(1) 1 2 3 456789101112131415 16 17 18 19 40 41 42 43 44 4551 50 49 48 54 55 56 5762 63 64 6566 67 68 69 72 73 74 75 41/00 24.47 AC(C) 1 CURLEW RD 69th ST NLAKE SHORE LN SKIPPER TRL ASPEN TRL 66th ST BEECH TRL RODNEY CT DAVID CT SCOTT CT MORGAN CT FAIRFIELD TRL SWEETWATER TRL -Not to Scale--Not a Survey-Rev. 2/23/2018 3474 3490 3492 Exhibit B PLANNING & DEVELOPMENT DEPARTMENT COMMUNITY DEVELOPMENT BOARD STAFF REPORT MEETING DATE: June 19, 2018 AGENDA ITEM: F.1. CASE: LUP2018-02001 REQUEST: To amend the Future Land Use Map designation for a 9.20-acre portion of property from Transportation Utility (T/U) and Preservation (P) (Pinellas County) to Residential Low (RL) and Transportation/Utility (T/U) Overlay (City of Clearwater) upon annexation GENERAL DATA: Applicant ......................... Benjamin Roddey IV Owners ............................. Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV Location .......................... 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane, located at the southwest corner of Curlew Road and Lake Shore Lane Property Size ................... 9.20-acre portion of a 24.46-acre parcel Updated Background: This case was previously considered by the Community Development Board at its April 17, 2018 meeting. However, after that meeting, it was realized that the application did not include the authorization from all property owners listed on the deed. New corrected applications have been filed and the case is being processed again. The original submittal package included a request to rezone the property which has since been withdrawn. The remainder of this report and analysis has been updated to reflect the changes to the application and ownership and the withdrawal of the rezoning application. This case involves 9.20 acres of a 24.46-acre parcel located on the southwest corner of Curlew Road and Lake Shore Lane. The parcel is owned by Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV. Currently, the property is occupied by two single family homes, one of which is accessed from Lake Shore Lane along the eastern boundary of the site, and one which is accessed from Aspen Trail which terminates at the southern property line. Additionally, there is a detached garage and barn on the property. A 4.8-acre stormwater pond provides stormwater storage and treatment for the neighborhood to the south of the subject site through drainage easements. Community Development Board – April 17, 2018 Revised for Community Development Board – June 19, 2018 LUP2018-02001- Page 2 of 11 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION The property is within Pinellas County’s jurisdiction, and the applicant has submitted a Petition for Annexation (ANX2017-12026) that is being processed concurrently with this case at the June 21, 2018 City Council meeting. Annexation is required in order to connect to City services when the site is redeveloped in the future. Map 1 shows the entire parcel’s future land use designations in Pinellas County, and Maps 2 and 3 show the general location of the property and an aerial view of the amendment area. According to the Habitat Assessment Memo prepared by Earth Resources Consulting Scientists and provided by the applicant, in addition to the stormwater pond which is classified by the Southwest Florida Water Management District (SWFWMD) as surface water authorized for stormwater use, the majority of the upland area on the property is characterized by various grasses that are maintained by mowing. There are also remnants of oak hammocks, but the report found no natural wetlands within the property. There is a utility line traversing the property’s western boundary, and this area is also mowed. Some of this upland area is currently designated as Residential Low (RL) on the County’s Future Land Use Map, while areas around the pond and within the utility easement (8.845 acres in total) are incorrectly designated as Preservation (P) on the map. The City’s Comprehensive Plan provides for the application of the Transportation/Utility (T/U) overlay to recognize utility transmission lines located in an easement that are less than 10 acres in size. The area within the existing utility easement is approximately 1.52 acres in size, and is currently designated Transportation/Utility (T/U) in the northernmost portion of the easement (0.355 acres) and Preservation (P) (1.165 acres) in the remainder of the easement; therefore, the application of the Transportation/Utility (T/U) Overlay with Residential Low (RL) underneath is appropriate within this easement. The 10.46 acres of land currently designated as Residential Low (RL) in the County will continue to be designated as Residential Low (RL) on the City’s map upon annexation and are therefore not the subject of the remainder of this report. Similarly, the existing 4.8-acre stormwater pond, which is undesignated on Pinellas County’s Future Land Use Map, will be appropriately designated upon annexation as Water/Drainage Feature, consistent with the City’s Comprehensive Plan, and is also excluded from the remainder of the analysis in this report. The request is to change the Future Land Use Map designation for a 9.20-acre portion of the subject property from Transportation Utility (T/U) and Preservation (P) (Pinellas County) to Residential Low (RL) and Transportation/Utility (T/U) Overlay (City of Clearwater) upon annexation. The property will be assigned a Zoning Atlas designation of Low Density Residential (LDR) on the southern 12.74 acres of the site, and the Low Medium Density Residential (LMDR) District along the northern 11.72 acres of the site upon annexation into the City (no separate application for rezoning required). The applicant has indicated he would like to develop the site with approximately 30 single-family houses; however, no site plan has been submitted at this time. The applicant understands all necessary approvals and permits must be obtained before development of the subject site occurs. Community Development Board – April 17, 2018 Revised for Community Development Board – June 19, 2018 LUP2018-02001- Page 3 of 11 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Map 1 Pinellas County Future Land Use Map (Current Designations) Proposed amendment area includes all Preservation (P) and Transportation/Utility (T/U) areas Map 2 Map 3 RL RL Undesignated (Water) T/U P P P RL RL R/OL Community Development Board – April 17, 2018 Revised for Community Development Board – June 19, 2018 LUP2018-02001- Page 4 of 11 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Vicinity Characteristics: Map 4 shows the existing surrounding uses. The subject property is surrounded by single family homes on all sides, including to the north across Curlew Road and to the east across Lake Shore Lane. The residences to the east are within the City of Clearwater jurisdiction, while the others remain in Pinellas County. Map 4 As shown on Map 5, the abutting future land use designations are primarily Residential Low (RL), which is designated on the north, east, south and west sides. Additionally, adjacent to the northwest corner there is a small area (two parcels) designated Residential/Office Limited (R/OL) along Curlew Road. A comparison between the uses, densities and intensities allowed by the present and proposed Future Land Use Map designation appears in Table 1, along with the consistent zoning districts. Map 5 Community Development Board – April 17, 2018 Revised for Community Development Board – June 19, 2018 LUP2018-02001- Page 5 of 11 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Table 1. Uses, Densities and Intensities Allowed by Present and Proposed Future Land Use Designations Present FLUM Designation Requested FLUM Designation Preservation (P) (8.845 acres) Transportation/ Utility (T/U) (0.355 acres) Residential Low (RL) (9.20 acres) Transportation/ Utility (T/U) Overlay (1.52 acres) Primary Uses: Natural/Undeveloped Water Features; Beaches and Dunes; Environmental Parks Airports; Marina; Utility Facilities Low Density Residential Utility transmission line located in an easement Maximum Density: 0 dwelling units per acre 0 dwelling units per acre 5 dwelling units per acre Based upon the underlying future land use (RL proposed) Maximum Intensity: FAR 0.10; ISR 0.20 FAR 0.70; ISR 0.90 FAR 0.40; ISR 0.65 Based upon the underlying future land use (RL proposed) Consistent Zoning Districts: Preservation (P) Institutional (I) Low Density Residential (LDR), Low Medium Density Residential (LMDR) Consistent with all zoning districts REVIEW CRITERIA: Consistency with the Clearwater Comprehensive Plan [Sections 4-603.F.1 and 4-603.F.2] Recommended Findings of Fact: Applicable goals and objectives of the Clearwater Comprehensive Plan which support the proposed amendment include: Goal A.2 A sufficient variety and amount of future land use categories shall be provided to accommodate public demand and promote infill development. Goal A.4. The City shall work toward a land use pattern that can be supported by the available community and public facilities that would be required to serve the development. Objective A.4.1 The City’s Concurrency Management System will ensure that compatibility of all proposed development with the capacities of the existing and planned support facilities for which a level of service has been adopted. Objective A.6.4 Due to the built-out character of the city of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Goal A.7 The City of Clearwater shall ensure the efficient delivery of urban services and unified land use and property maintenance standards, as well as foster community identity and reduce sources of environmental contamination through the annexation of unincorporated properties within the Clearwater Planning Area. Policy D.1.2.1 Sewer services shall not be extended to properties outside of the corporate limits of the City unless an agreement to annex or a petition to annex is filed and approved by the Clearwater City Council. Community Development Board – April 17, 2018 Revised for Community Development Board – June 19, 2018 LUP2018-02001- Page 6 of 11 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Sufficient capacity must exist to serve the areas committed to City service, as well as those proposed for service. Objective F.1.3 The City shall continue to maintain and enhance the City's wildlife and natural native vegetation resources. Policy F.1.3.2 Limit alteration of all urban forests utilizing the Community Development Code; protect natural and mitigated wetlands, marine life, shoreline vegetation, and wildlife habitat in the City from disturbance and destruction. The Residential Low (RL) future land use designation is primarily proposed in areas that are currently designated as Preservation (P) but do not meet the characteristics for that category, as detailed in the Habitat Assessment Memo. The onsite stormwater pond is not classified as a natural wetland, but the pond margins contain a mixture of naturally recruited wetland trees and herbaceous vegetation. The pond will remain onsite, and any impacts or changes to the pond would be evaluated as part of the site plan review process. Modifications to the pond may be allowed, but changes must be consistent with City and SWFWMD stormwater regulations. The proposed amendment would allow for the property to be developed as a new single-family subdivision which is compatible with the surrounding single-family residential uses. Future development will be able to connect to the City’s sanitary sewer service. The proposed Transportation/Utility (T/U) Overlay would be designated over the existing utility easement along the western boundary. The proposal does not degrade the level of service for public facilities below the adopted standards (a detailed public facilities analysis follows in this report). Recommended Conclusions of Law: The request does not conflict with the goals, objectives and policies of the Clearwater Comprehensive Plan and furthers said plan as indicated in the goals and objectives listed above. Consistency with the Countywide Rules Recommended Findings of Fact: The underlying Countywide Plan Map categories on the 9.20-acre proposed amendment area are Preservation (P) and Public/Semi-Public (P/SP). The proposed amendment area is surrounded by properties designated Residential Low Medium (RLM), including portions of the subject parcel. The proposed City of Clearwater future land use designation of Residential Low (RL) will necessitate an amendment from the Preservation (P) and Public/Semi-Public (P/SP) categories to the Residential Low Medium (RLM) category in order to maintain consistency between the City’s Future Land Use Map and the Countywide Plan Map. Section 2.3.3.2 of the Countywide Rules states that the Residential Low Medium (RLM) category is intended to depict areas that are now developed, or appropriate to be developed, in a suburban, low density or moderately dense residential manner; and to recognize such areas as primarily well-suited for residential uses that are consistent with the suburban qualities, transportation facilities, including transit, and natural resources of such areas. Community Development Board – April 17, 2018 Revised for Community Development Board – June 19, 2018 LUP2018-02001- Page 7 of 11 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION The proposed use, as indicated by the applicant, is a low density residential development, which is an appropriate use within the area and is consistent with the proposed and surrounding Countywide Plan Map categories. Recommended Conclusions of Law: The proposed Future Land Use Map amendment is consistent with the purpose of the proposed category in the Countywide Rules. Compatibility with Surrounding Properties/Character of the City & Neighborhood [Section 4-603.F.3 and Section 4-603.F.6] Recommended Findings of Fact: Existing surrounding uses consist of single family residential adjacent to the south, as well as across Lake Shore Lane to the east and Curlew Road to the north, and across the utility easement to the west. The redevelopment of the property with a residential use is compatible with the surrounding properties and neighborhood. The proposed Residential Low (RL) future land use category primarily permits residential development at 5 dwelling units per acre. Surrounding properties are also designated Residential Low (RL); therefore, the requested category is consistent with the designations in the vicinity and will allow development that is in character with the surrounding properties and neighborhoods. Recommended Conclusions of Law: The proposed Residential Low (RL) future land use category is in character with the Future Land Use Map designations in the area. Further, the proposal is compatible with surrounding uses and consistent with the character of the surrounding properties and neighborhood. Sufficiency of Public Facilities [Section 4-603.F.4] Recommended Findings of Fact: To assess the sufficiency of public facilities needed to support potential development on the proposed amendment area, the maximum development potential of the proposed amendment area under the present and requested City Future Land Use Map designations were analyzed. Community Development Board – April 17, 2018 Revised for Community Development Board – June 19, 2018 LUP2018-02001- Page 8 of 11 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Table 2. Development Potential for Existing & Proposed FLUM Designations Present FLUM Designations Requested FLUM Designations P T/U Total RL (+ T/U Overlay)3 Net Change Site Area 8.845 AC (385,288.2 SF) 0.355 AC (15,463.8 SF) 9.20 AC (400,752 SF) 9.20 AC + 1.52 AC3 (400,752 SF) Maximum Development Potential 8 DUs1 0 SF2 0.10 FAR 0 DUs 10,824 SF 0.70 FAR 8 DUs 10,824 SF N/A 46 DUs 0 SF4 0.4 FAR +38 DUs -10,824 SF -0.1 to 0.7 FAR Notes: 1. Residential uses are not permitted within the Preservation (P) District, but the Preservation (P) future land use category permits 1 unit per acre to potentially be utilized through transfer of development rights or to be constructed on another non-preservation area on the same development parcel. 2. Non-residential uses permitted through the consistent Preservation (P) District are limited to marinas and their accessory structures and environmental parks, which are limited to boardwalks, picnic structures, and the like. 3. Transportation Utility (T/U) Overlay category development potential (density, intensity and ISR) is based upon the underlying future land use; LUP2018-02001 proposes RL as the underlying future land use in this area with the T/U Overlay 4. FAR is not used to regulate residential uses and there are no non-residential uses permitted through the Low Density Residential (LDR) and Low Medium Density Residential (LMDR) zoning districts; therefore, the square footage development potential is zero. Abbreviations: FLUM – Future Land Use Map DUs – Dwelling Units AC – Acres FAR – Floor Area Ratio SF – Square feet As shown in the table, there is an increase in residential development potential across the amendment area which would affect public facilities as detailed further below. The following analysis compares the maximum potential development of the proposed Residential Low (RL) future land use developed with 46 detached dwellings to the maximum development potential of the existing Preservation (P) future land use category developed with 8 detached dwellings plus the development potential of the Transportation/Utility (T/U) land use category developed with a nonresidential use (10,824 SF public transportation facility). An increase in demand of several public facilities could be expected if the subject property redevelops; however, there is adequate capacity to serve the property. Potable Water The increase in development potential from this amendment would result in an increase in potable water use of 9,634 gallons per day. This is determined by comparing the potential potable water utilization of the maximum density allowed by the proposed land use developed with a residential use (12,972 gallons per day) to the potential utilization of the maximum residential and nonresidential development allowed by the current land use Preservation (P) and Transportation/Utility (T/U) future land use designations (3,338 gallons per day). The City’s current potable water demand is 12.61 million gallons per day (MGD). The City’s adopted level of service (LOS) standard for potable water service is 120 gallons per day per capita, while the actual usage is estimated at 76 gallons per day per capita (2015 Annual Water Report). The City’s 10-year Water Supply Facilities Work Plan (2016-1026 Planning Period), completed in October 2017, indicates that based on the updated water demand projections and other factors, the City has adequate water supply and potable water capacity for the 10-year planning horizon. Community Development Board – April 17, 2018 Revised for Community Development Board – June 19, 2018 LUP2018-02001- Page 9 of 11 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION Wastewater The increase in development potential from this amendment would also result in an increase in wastewater production of 8,778 gallons per day of wastewater. This is determined by comparing the potential wastewater generation of the proposed land use developed with a residential use (11,674 gallons) to the potential wastewater generation of a nonresidential use and residential units that could be permitted through the current land use designations (2,986 gallons). The subject property is served by the Northeast Water Reclamation Facility, which presently has excess permitted capacity estimated to be 7.12 million gallons per day. Therefore, there is excess sanitary sewer capacity to serve the amendment area. Solid Waste The proposed amendment could result in a decrease of 113.6 tons per year of solid waste generated when comparing the amount of waste generated by the maximum density for a residential use under Residential Low (RL) to that of the maximum density residential use under Preservation (P) and maximum size of a transportation facility under the Transportation/Utility (T/U) land use. All solid waste disposal is handled by Pinellas County at the Pinellas County Waste-to-Energy Plant and the Bridgeway Acres Sanitary Landfill which has significant capacity. Additionally, the City provides a full-service citywide recycling program which diverts waste from the landfill, helping to extend the lifespan of Bridgeway Acres. There is excess solid waste capacity to serve the amendment area. Parkland The City’s adopted LOS for parkland acreage, which is 4 acres per 1,000 population, will not be impacted by this proposed amendment. Under both the existing and proposed land use, the LOS citywide will remain at 15.46 acres per 1,000 population. Stormwater Site plan approval will be required before the property can be redeveloped. At that time, the stormwater management system for the site will be required to meet all City and SWFWMD stormwater management criteria. The existing stormwater pond will need to continue to provide storage and treatment for the neighborhood to the south and provide storage and treatment for new development on the parcel. Coordination regarding location of drainage easements will be addressed through the storm system approval and platting process. Streets The property is located at the southwest corner of Curlew Road and Lake Shore Lane, which is east of US Highway 19. Curlew Road, which is a six-lane, divided facility that is classified as a principal arterial and maintained by FDOT. The intersection of Lake Shore Lane and Curlew Road is not signalized. The site is currently primarily vacant, with only two residences on the property. Therefore, any new development will result in the generation of new trips. The amendment would produce an additional 2,541 trips per day. This is determined by using the typical traffic impacts figure (trips per day per acres) in the Countywide Rules for the Countywide Plan Map category that is consistent with the current and proposed land use categories in the City, which is the standard used to evaluate potential impacts for Future Land Use Map amendments. For this amendment, Community Development Board – April 17, 2018 Revised for Community Development Board – June 19, 2018 LUP2018-02001- Page 10 of 11 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION since the City’s Preservation (P) category allows for one dwelling unit per acre to potentially be constructed on the development parcel, the trip generation rate for the Countywide Plan Map category of Residential Low Medium (RLM) was utilized to determine the impact of those 8 dwelling units, and the trip generation rate for the Countywide Plan Map category of Public/Semi-Public (P/SP) with a transportation use was utilized for the remainder of the proposed amendment area which is currently designated as Transportation/Utility (T/U) on the City’s map. The number of new daily or peak hour trips for the development project will be determined at the time of site plan review and impacts will be assessed under the City’s Mobility Management System in the Community Development Code. The Forward Pinellas (Pinellas County’s Metropolitan Planning Organization) 2017 Level of Service Report shows Curlew Road is not a deficient roadway; therefore, a transportation management plan and/or traffic impact study is not mandatory but may be required along with payment of the multi-modal impact fee. City staff will review the traffic impacts at the time of site plan review and determine what additional plans or studies may be required. Recommended Conclusions of Law: Based upon the findings of fact, it is determined that the proposed change will not result in the degradation of the existing levels of service for potable water, sanitary sewer, solid waste, parkland, stormwater management and streets. Impact on Natural Resources [Section 4-603.F.5] Recommended Findings of Fact: According to the Habitat Assessment Memo, the overall property contains remnants of oak hammocks, but these are primarily located outside of the proposed amendment area. The onsite stormwater pond is not classified as a natural wetland, but the pond margins contain a mixture of naturally recruited wetland trees and herbaceous vegetation. The pond will remain onsite, and any impacts or changes to the pond would be evaluated as part of the site plan review process. Modifications to the pond may be allowed, but changes must be consistent with City and SWFWMD stormwater regulations. The City’s codes require that development is compliant with the City’s tree preservation, landscaping and stormwater management requirements, all of which are assessed at the time of site plan review. Recommended Conclusions of Law: Based upon the findings of fact, it is determined that the proposed Future Land Use Map amendment will not negatively impact natural resources on the subject property. Community Development Board – April 17, 2018 Revised for Community Development Board – June 19, 2018 LUP2018-02001- Page 11 of 11 Level III Comprehensive Plan Amendment Review PLANNING & DEVELOPMENT LONG RANGE PLANNING DIVISION SUMMARY AND RECOMMENDATION: No amendment to the Comprehensive Plan or Future Land Use Map shall be recommended for approval or receive a final action of approval unless it complies with the standards contained in Section 4-603.F, Community Development Code. Table 3 below depicts the consistency of the proposed amendment with the standards pursuant to Section 4-603.F: Table 3. Consistency with Community Development Code Standards for Review CDC Section 4-603 Standard Consistent Inconsistent F.1 The amendment will further implementation of the Comprehensive Plan consistent with the goals, policies and objectives contained in the Plan. X F.2 The amendment is not inconsistent with other provisions of the Comprehensive Plan. X F.3 The available uses, if applicable, to which the properties may be put are appropriate to the properties in question and compatible with existing and planned uses in the area. X F.4 Sufficient public facilities are available to serve the properties. X F.5 The amendment will not adversely affect the natural environment. X F.6 The amendment will not adversely impact the use of properties in the immediate area. X Based on the foregoing, the Planning and Development Department recommends the following action: Recommend APPROVAL of the Future Land Use Map Amendment for the 9.20-acre portion of property from Transportation/Utility (T/U) and Preservation (P) to Residential Low (RL) and Transportation/Utility (T/U) Overlay. Prepared by Planning and Development Department Staff: Lauren Matzke, AICP Long Range Planning Manager ATTACHMENTS: Ordinance No. 9124-18 Resume Photographs of Site and Vicinity ANX2017-12026 / LUP2018-02001 Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane Page 1 of 3 View looking south at the subject property, 3474 Aspen Trail, from Curlew Road View looking west at the subject property from Lake Shore Lane View looking south at the subject property’s western boundary (utility easement) from Curlew Road View looking southwesterly at the subject property’s northeastern corner from Curlew Road View looking north at the subject property from Aspen Trail West of the subject property, on Curlew Road ANX2017-12026 / LUP2018-02001 Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane Page 2 of 3 North of the subject property, across Curlew Road View looking easterly along Curlew Road East of the subject property, across Lake Shore Lane South of the subject property, on Aspen Trail View looking westerly along Curlew Road View looking northerly along Lake Shore Lane ANX2017-12026 / LUP2018-02001 Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane Page 3 of 3 View looking southerly along Lake Shore Lane View looking southerly along Aspen Trail COMMUNITY & ENVIRONMENTAL DEFENSE SERVICES Richard D. Klein, President (410) 654-3021 606A Freeland Road E-Mail Rklein@ceds.org Freeland, Maryland 21053 Web Page: www.ceds.org March 28, 2018 Lauren Matzke Long Range Planning Manager Planning and Development Department 100 South Myrtle Avenue Clearwater, Florida 33756 RE: 3474 Aspen Trail Environmental Comments Dear Ms. Matzke: I am assisting the Trails of Countryside Homeowners Association with concerns regarding the 3474 Aspen Trail rezoning- annexation request. The 24.5-acre tract owned by the applicant, Mr. Benjamin Roddey, III, is shown in the 2017 aerial photo to the right. Trails of Countryside residents live in the neighborhood seen to the south of the tract. While Association members would prefer to preserve the 24.5-acre tract in the current, mostly natural state, they also respect the owners right to make use of their property. Of greatest concern is preserving the quality of the onsite stormwater management facility known locally as Aspen Trail Lake. In these comments I offer suggestions for how the owner could develop the site in a way that achieves his goals and preserve Aspen Trail Lake too. These suggestions were offered to the owner's representatives at a recent meeting. The Association is awaiting the owner's response. Map A-11, in the City of Clearwater Comprehensive Plan, shows that the 24.5-acre tract contains a wildlife Hot Spot (Multiple Species Habitat). Hot Spots are described as "Representing biological diversity, created by aggregation of predictive habitat maps for wading birds, important natural communities, and 44 focal species. It also includes known species and community locations." Finding Equitable Solutions to Land Use & Environmental Conflicts 2 Pictured to the right is one of the Bald Eagles frequenting Aspen Trail Lake. Other wildlife observed on the site includes: gulls, many varieties of ibis, red tail hawks, chuck-wills-widow, raccoons, otters, turtles, Florida scrub jay, mourning doves, Pileated woodpeckers, red headed woodpeckers, Cardinals, Roseate Spoonbills, Moorhens, Great Egrets, and coyotes. Pictured to the left are two of the many Wood Storks that frequent Aspen Trail Lake. This species (Mycteria americana) is considered threatened by the U.S. Fish & Wildlife Service and the Florida Fish & Wildlife Conservation Commission.1 Association members are concerned that the proposed development of the site would result in the loss of much of the trees, shrubs and other habitat elements which allowed the Aspen Trail Lake tract to attain wildlife Hot Spot status. Additionally, conventional development could substantially increase stormwater pollutant loads to Aspen Trail Lake. The rise in pollutant loadings would result from an increase in the area of rooftops, streets, and other impervious surfaces draining to the Lake. The graph to the right compares nutrient removal efficiencies for the six most common stormwater Best Management Practice (BMP) categories.2 The efficiencies presented in this graph mirrors those provided in Appendix D, of the Pinellas County Stormwater Manual.3 The graph shows that bioretention and other infiltration practices are the most effective BMPs with regard to keeping nutrients out of downstream waters. These practices are also the most effective with regard to other stormwater pollutants and maintaining groundwater recharge. On the next page is the USDA Web Soil Survey map for the 24.5-acre Aspen Trail Lake tract. Added to the map is the Depth to Water values from Web Soil Survey. 1 See the Florida Fish & Wildlife Conservaton Commission Wood Stork webpage at: http://myfwc.com/wildlifehabitats/imperiled/profiles/birds/wood-stork/ 2 The data presented in this graph is from Table A-5, Recommendations of the Expert Panel to Define Removal Rates for Urban Stormwater Retrofit Projects, Chesapeake Stormwater Network, available online at: http://www.chesapeakebay.net/documents/Final_CBP_Approved_Expert_ Panel_Report_on_Stormwater_Retrofits--_short.pdf 3 The Pinellas County Stormwater Manua l is a va ilable online at: http://www.pinellascounty.org/plan/stormwater_manual.htm Soil Map—Pinellas County, Florida (Aspen Trail Lake Soils Map) Natural Resources Conservation Service Web Soil Survey National Cooperative Soil Survey 3/19/2018 Page 1 of 331036703103720310377031038203103870310392031039703103670310372031037703103820310387031039203103970329510329560329610329660329710329760329810329860329910329960330010 329510 329560 329610 329660 329710 329760 329810 329860 329910 329960 330010 28° 3' 1'' N 82° 44' 4'' W28° 3' 1'' N82° 43' 46'' W28° 2' 50'' N 82° 44' 4'' W28° 2' 50'' N 82° 43' 46'' WN Map projection: Web Mercator Corner coordinates: WGS84 Edge tics: UTM Zone 17N WGS84 0 100 200 400 600Feet 0 30 60 120 180Meters Map Scale: 1:2,350 if printed on A landscape (11" x 8.5") sheet. Soil Map may not be valid at this scale. 4 The Pinellas County Stormwater Manual calls for a minimum of two feet of unsaturated soil beneath practices utilizing infiltration to achieve a high pollutant removal efficiency. Since these practices extend two- to four-feet below the soil surface, a minimum six-foot Depth to Water would be needed to accommodate highly-effective stormwater BMPs. The Web Soil Survey map shows that a Depth to Water of six-feet or more only exists in the five acres located in the northeast portion of the tract. Concentrating development in this portion of the site would allow treatment of impervious surface runoff with highly-effective BMPs. This layout would allow development of the site with far less stormwater impact to Aspen Trail Lake and make it possible to preserve the most important wildlife habitat on the tract. The 24.5-acre tract is located in the Curlew Creek watershed. The Florida Department of Environmental Protection has determined that Curlew Creek suffers from diminished dissolved oxygen levels due to excessive nutrient inputs.4 Concentrating development on the best soils on the tract would not only protect Aspen Trail Lake but Curlew Creek as well from increased nutrient inputs. In summary, concentrating development in the northeast portion of the 24.5-acre tract would allow treatment of stormwater runoff with the most effective BMPs. Rezoning the remainder of the tract Preservation would safeguard existing habitat and open the door to creating more high-quality wildlife habitat. The net result would be improvements to this wildlife Hot Spot and a reduction in pollutant loads to Aspen Trail Lake and Curlew Creek. Of course this is but one of several possible scenarios for accommodating a reasonable degree of development on the site while preserving the environmental resources essential to maintaining the high quality of life enjoyed by Trails at Countryside Association members and other City of Clearwater residents. The Association is anxious to work with the City and Mr. Roddey to find a mutually beneficial solution. Association representatives would deeply appreciate an opportunity to meet with you to explore how the interests of all parties can be met. Sincerely, Richard D. Klein cc: Mr. Paul Keleti, Trails of Countryside Homeowners Association Mr. Benjamin Roddey, III 4 Dissolved Oxygen and Nutrient TMDL for Curlew Creek Tidal Segment, WBID 1538, available online at: https://floridadep.gov/sites/default/files/curlew-tidal1538-donutr-tmdl.pdf Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9125-18 2nd rdg Agenda Date: 7/19/2018 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.3 SUBJECT/RECOMMENDATION: Adopt Ordinance 9125-18 on second reading, amending the Zoning Atlas of the city by zoning certain real properties whose post office addresses are 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane, Clearwater, Florida 33761, upon annexation into the City of Clearwater as Low Density Residential (LDR) and Low Medium Density Residential (LMDR). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 7/19/2018 Ordinance No. 9125-18 ORDINANCE NO. 9125 -18 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED GENERALLY SOUTH OF CURLEW ROAD, WEST OF LAKE SHORE LANE AND EAST OF CURLEW CITY 1ST REPLAT SUBDIVISION AND NORTH OF TRAILS OF COUNTRYSIDE SUBDIVISION, WHOSE POST OFFICE ADDRESSES ARE 3474 ASPEN TRAIL, 3490 AND 3492 LAKE SHORE LANE, CLEARWATER, FLORIDA 33761, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW DENSITY RESIDENTIAL (LDR) AND LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of the zoning classifications as set forth in this ordinance are found to be reasonable, proper and appropriate, and are consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning Atlas of the City is amended, as follows: The map attached as Exhibit B is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect contingent upon and subject to the adoption of Ordinance No. 9123-18 (annexation ordinance), subject to the approval of the land use designation set forth in Ordinance 9124-18 by the Pinellas County Board of County Commissioners, and subject to a determination by the State of Florida, as appropriate, of compliance with the applicable requirements of the Local Government Comprehensive Planning and Land Development Regulation Act, pursuant to §163.3189, Florida Statutes. Property Zoning District See attached Exhibit A for Legal Description Low Density Residential (LDR) & Low Medium Density Residential (LMDR) (ANX2017-12026) Ordinance No. 9125-18 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A DESCRIPTION: (AS WRITTEN) ZONE R‐3 FOR A POINT OF REFERENCE COMMENCE AT THE SOUTHEAST CORNER OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SECTION 18, TOWNSHIP 28 SOUTH, RANGE 16 EAST, SAID POINT ALSO BEING THE POINT OF BEGINNING OF HEREIN DESCRIBED PARCEL; THENCE S89°24'05"W (BEARING DERIVED FROM THE FLORIDA STATE PLANE COORDINATE SYSTEM, TRANSVERSE MERCATOR, WEST ZONE, NORTH AMERICAN DATUM 1983 ADJUSTMENT OF 1990) ALONG THE SOUTH BOUNDARY LINE OF THE NORTHEAST 1/4 OF SAID SECTION 18, FOR A DISTANCE OF 1309.95 FEET TO A POINT ON THE EAST BOUNDARY LINE OF A FLORIDA POWER CORPORATION EASEMENT; THENCE S01°06'56"E, ALONG THE EAST BOUNDARY LINE OF SAID FLORIDA POWER CORPORATION EASEMENT FOR A DISTANCE OF 471.27 FEET TO A POINT ON THE NORTHERLY BOUNDARY LINE OF TRAILS OF COUNTRYSIDE, PLAT BOOK 90, PAGE 49 OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA; THENCE ALONG SAID NORTHERLY BOUNDARY LINE, S84°41'31"W FOR A DISTANCE OF 86.65 FEET TO A POINT ON THE WEST BOUNDARY LINE OF THE NORTHEAST 1/4 OF THE SOUTHEAST 1/4 OF SAID SECTION 18; THENCE ALONG THE WEST BOUNDARY LINE OF THE NORTHEAST 1/4 OF THE SOUTHEAST 1/4 AND THE WEST BOUNDARY LINE OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID SECTION 18 FOR A DISTANCE OF 718.29 FEET TO A POINT ON THE SOUTHERLY RIGHT OF WAY LINE OF STATE ROAD NO. 586 (CURLEW ROAD) PER FLORIDA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY MAP SECTION NO. 15009‐2540 AND A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1832.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF N71°52'05"E, 16.12 FEET; THENCE ALONG THE ARC OF THE CURVE AND SAID SOUTHERLY RIGHT OF WAY LINE, 16.12 FEET TO A POINT OF TANGENCY; THENCE CONTINUING ALONG SAID SOUTHERLY RIGHT OF WAY LINE, S64°00'52"E, 20.10 FEET; THENCE N72°26'33"E, 23.95 FEET; THENCE N27°53'29"E, 19.74 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1832.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF N74°51'00"E, 101.75 FEET; THENCE ALONG THE ARC OF THE CURVE, 101.77 FEET TO A POINT OF TANGENCY; THENCE N13°33'35"W, 5.00 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1837.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF N79°22'56"E, 188.65 FEET; THENCE ALONG THE ARC OF THE CURVE, 188.73 FEET TO A POINT OF TANGENCY; THENCE S07°40'33"E, 7.00 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1830.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF N83°56'42"E, 103.56 FEET; THENCE ALONG THE ARC OF THE CURVE, 103.57 FEET TO A POINT OF TANGENCY; THENCE N85°33'56"E, 593.93 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1330.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF N86°27'04"E, 56.63 FEET; THENCE ALONG THE ARC OF THE CURVE, 56.63 FEET TO A POINT OF TANGENCY; THENCE N02°39'43"W, 5.00 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1835.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF S88°00'19"E, 298.11 FEET; THENCE ALONG THE ARC OF THE CURVE, 298.44 FEET TO A POINT OF TANGENCY AND THE EAST BOUNDARY LINE OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID SECTION 18; THENCE ALONG SAID EAST BOUNDARY LINE, S00°34'56"E, 360.40 FEET TO THE POINT OF BEGINNING. Exhibit A DESCRIPTION: (AS WRITTEN) ZONE A‐E FOR A POINT OF REFERENCE COMMENCE AT THE SOUTHEAST CORNER OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SECTION 18, TOWNSHIP 28 SOUTH, RANGE 16 EAST, SAID POINT ALSO BEING THE POINT OF BEGINNING OF HEREIN DESCRIBED PARCEL; THENCE S00°24'05"E (BEARING DERIVED FROM THE FLORIDA STATE PLANE COORDINATE SYSTEM, TRANSVERSE MERCATOR, WEST ZONE, NORTH AMERICAN DATUM 1983 ADJUSTMENT OF 1990) ALONG THE EAST BOUNDARY LINE OF THE NORTHEAST 1/4 OF THE SOUTHEAST 1/4 OF SAID SECTION 18, FOR A DISTANCE OF 404.83 FEET TO A POINT ON THE NORTHERLY BOUNDARY LINE OF TRAILS OF COUNTRYSIDE, PLAT BOOK 90, PAGE 49 OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA THENCE S89°52'41"W, ALONG SAID NORTHERLY BOUNDARY LINE FOR A DISTANCE OF 452.36 FEET; THENCE CONTINUE ALONG SAID NORTHERLY BOUNDARY LINE, S84°41'31"W FOR A DISTANCE OF 854.85 FEET TO A POINT ON THE EAST BOUNDARY LINE OF A FLORIDA POWER CORPORATION EASEMENT; THENCE N01°06'56"W, ALONG THE EAST BOUNDARY LINE OF SAID FLORIDA POWER CORPORATION EASEMENT FOR A DISTANCE OF 471.27 FEET TO A POINT ON THE SOUTH BOUNDARY LINE OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID SECTION 18, THENCE N89°24'05"E, 1309.95 FEET TO THE POINT OF BEGINNING. Exhibit B ZONING MAP Owner(s): Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV Case: ANX2017-12026 Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln Property Size(Acres): ROW (Acres): 24.46 N/A Land Use Zoning PIN: 18-28-16-00000-410-0000 From : Residential Low (RL), Transportation Utility (T/U), Preservation (P) & Undesignated (pond) (Pinellas County) R-3 and A-E (Pinellas County) Atlas Page: 166B & 177B To: Residential Low (RL), Water Drainage Feature & Transportation/Utility Overlay Low Density Residential (LDR) & Low Medium Density Residential (LMDR) 12060 60 30 201337 1 2 3 4 35 34 33 32 31 86 SEE PLAT FOR DIM*606060 99201 1 2 3 4 7 86124(S)50 50 50 50 141(S)127(S) 25 127(S)121(S)129(S)128(S)134(S)129(S)129(S)20115 201331 2 1 2 3 4 1 2 3 4 5 6 7 16 17 18 19 20 21 3 4 5 6 5 4 3 2 1 18 17 16 15 14 4 3 2 1 17 16 15 14 13 5 4 3 2 1 17 16 15 14 21 20 19 18 (21) LAKE 50 505050 50 50 50 60 I 14 13 12 11 10 9 8 7 6 5 4 3 2 B(2) A(1) 1 2 3 456789101112131415 16 17 18 19 41 42 43 4450 49 4854 55 5663 64 6566 67 68 72 73 74 41/00 24.47 AC(C) 1 CURLEW RD 69th ST NLAKE SHORE LN SKIPPER TRL 66th ST ASPEN TRL DAVID CT RODNEY CT SCOTT CT MORGAN CT BEECH TRL P LDR-Not to Scale--Not a Survey-Rev. 5/24/2018 3474 3490 3492 LOCATION MAP Owner(s): Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV Case: ANX2017-12026 Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln Property Size(Acres): ROW (Acres): 24.47 N/A Land Use Zoning PIN: 18-28-16-00000-410-0000 From : Residential Low (RL), Transportation Utility (T/U), Preservation (P) & Undesignated (pond) (Pinellas County) R-3 and A-E (Pinellas County) Atlas Page: 166B & 177B To: Residential Low (RL), Water Drainage Feature & Transportation/Utility Overlay Low Density Residential (LDR) & Low Medium Density Residential (LMDR) US-19 NCURLEW RD 69th ST N298th AVE N70th ST NLAKE SHORE LN NORTHRIDGE DR BRATTLE LN 297th AVE N 66th ST N69th WAY NSEACOL ST 67th ST N68th ST N301st AVE N 300th AVE N SKIPPER TRL 66th WAY N67th WAY NCUMBERLAND TRL E LAKE SHORE LN REDFORD CT W 297th AVE N -Not to Scale--Not a Survey-PROJECT SITE Rev. 2/15/2018 AERIAL MAP Owner(s): Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV Case: ANX2017-12026 Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln Property Size(Acres): ROW (Acres): 24.47 N/A Land Use Zoning PIN: 18-28-16-00000-410-0000 From : Residential Low (RL), Transportation Utility (T/U), Preservation (P) & Undesignated (pond) (Pinellas County) R-3 and A-E (Pinellas County) Atlas Page: 166B & 177B To: Residential Low (RL), Water Drainage Feature & Transportation/Utility Overlay Low Density Residential (LDR) & Low Medium Density Residential (LMDR) CURLEW RD CURLEW RD 69th ST N69th ST NLAKE SHORE LN LAKE SHORE LN 66th ST 66th ST TALLEY DR TALLEY DR SKIPPER TRL SKIPPER TRL ASPEN TRL ASPEN TRL DAVID CT DAVID CT BEECH TRL BEECH TRL SCOTT CT SCOTT CT RODNEY CT RODNEY CT MORGAN CT MORGAN CT LINDA CT LINDA CT FAIRFIELD TRL FAIRFIELD TRL SWEETWATER TRL SWEETWATER TRL BREWTON CT BREWTON CT WESTVIEW CT WESTVIEW CT -Not to Scale--Not a Survey-Rev. 2/15/2018 EXISTING SURROUNDING USES MAP Owner(s): Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV Case: ANX2017-12026 Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln Property Size(Acres): ROW (Acres): 24.47 N/A Land Use Zoning PIN: 18-28-16-00000-410-0000 From : Residential Low (RL), Transportation Utility (T/U), Preservation (P) & Undesignated (pond) (Pinellas County) R-3 and A-E (Pinellas County) Atlas Page: 166B & 177B To: Residential Low (RL), Water Drainage Feature & Transportation/Utility Overlay Low Density Residential (LDR) & Low Medium Density Residential (LMDR) 12060 60 30 201337 1 2 3 4 35 34 33 32 31 86 SEE PLAT FOR DIMENSIONS*606060 99201 1 2 3 4 76 86124(S)50 50 50 50 141(S)127(S) 25 127(S)121(S)129(S)128(S)134(S)129(S)129(S)20115 201331 2 1 2 3 4 1 2 3 4 5 6 7 15 16 17 18 19 20 21 3 4 5 6 5 4 3 2 1 18 17 16 15 14 4 3 2 1 17 16 15 14 13 5 4 3 2 1 17 16 15 14 21 20 19 18 (21) LAKE 505050 50 50 50 60 I 13 12 11 10 9 8 7 6 5 4 3 2 B(2) A(1) 1 2 3 456789101112131415 16 17 18 19 41 42 43 4450 49 4854 55 5663 64 6566 67 68 72 73 74 41/00 24.47 AC (C) 1 CURLEW RD 69th ST NLAKE SHORE LN SKIPPER TRL 66th ST ASPEN TRL DAVID CT SCOTT CT RODNEY CT MORGAN CT BEECH TRL -Not to Scale--Not a Survey-Rev. 2/22/2018 3474 3490 3492 Single Family Residential Single Family Residential ANX2017-12026 / LUP2018-02001 Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane Page 1 of 3 View looking south at the subject property, 3474 Aspen Trail, from Curlew Road View looking west at the subject property from Lake Shore Lane View looking south at the subject property’s western boundary (utility easement) from Curlew Road View looking southwesterly at the subject property’s northeastern corner from Curlew Road View looking north at the subject property from Aspen Trail West of the subject property, on Curlew Road ANX2017-12026 / LUP2018-02001 Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane Page 2 of 3 North of the subject property, across Curlew Road View looking easterly along Curlew Road East of the subject property, across Lake Shore Lane South of the subject property, on Aspen Trail View looking westerly along Curlew Road View looking northerly along Lake Shore Lane ANX2017-12026 / LUP2018-02001 Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane Page 3 of 3 View looking southerly along Lake Shore Lane View looking southerly along Aspen Trail Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9164-18 2nd rdg Agenda Date: 7/19/2018 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.4 SUBJECT/RECOMMENDATION: Adopt Ordinance 9164-18 on second reading, annexing certain real property whose post office address is 3053 Merrill Avenue, Clearwater, Florida 33759, into the corporate limits of the city and redefining the boundary lines of the city to include said addition. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 7/19/2018 Ordinance No. 9164-18 ORDINANCE NO. 9164-18 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF MERRILL AVENUE APPROXIMATELY 340 FEET WEST OF MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESS IS 3053 MERRILL AVENUE, CLEARWATER, FLORIDA 33759, INTO THE CORPORATE LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner of the real property described herein and depicted on the map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable requirements of Florida law in connection with this ordinance; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following-described property is hereby annexed into the City of Clearwater and the boundary lines of the City are redefined accordingly: Lot 6, Block I, KAPOK TERRACE 1ST ADDITION, according to the map or plat thereof as recorded in Plat Book 49, Page 48, Public Records of Pinellas County, Florida; (ANX2018-05006) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The provisions of this ordinance are found and determined to be consistent with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication of all easements, parks, rights-of-way and other dedications to the public, which have heretofore been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk and the Planning and Development Director are directed to include and show the property described herein upon the official maps and records of the City. Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after adoption, and shall file a certified copy with the Florida Department of State within 30 days after adoption. Ordinance No. 9164-18 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A 60 60 6060198 200 6060606045144 A O N J I 9 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 1 16 17 A B 1 12 1 34/02MOSS AVE N McMULLEN BOOTH RD MERRILL AVE HOYT AVE GRAND VIEW AVE 501 421 601 409 602 607 511 707 510 600 3064305830593065305930473064307630253071305330473071307130413065305930773035305830413041307030523024305830773040304630763052307030403064304630763053304730653070302630353100305230773040303131023034303030533023310431093046-Not to Scale--Not a Survey-Rev. 5/3/2018 PROPOSED ANNEXATION Owner(s): Regina Stacy Case: ANX2018-05006 Site: 3053 Merrill Avenue Property Size(Acres): ROW (Acres): 0.185 Land Use Zoning PIN: 09-29-16-45144-009-0060 From : Residential Low (RL) R-4 One, Two, Three Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) DREW ST BAYVIEW AVE MOSS AVE N McMULLEN BOOTH RD MADERA AVE MERRILL AVE CHAMBLEE LN MONTEREY AVE HOYT AVE SAN JOSE ST GRAND VIEW AVE BORDEAUX LN SAN PEDRO ST WOLFE RD LAKE VISTA DR GLEN OAK AVE N THOMAS RD SAN MATEO ST CALAIS LN TERRACE VIEW LN SAN BERNADINO ST SAN MATEO ST ^ PROJECT SITE -Not to Scale--Not a Survey-Rev. 5/2/2018 LOCATION MAP Owner(s): Regina Stacy Case: ANX2018-05006 Site: 3053 Merrill Avenue Property Size(Acres): ROW (Acres): 0.185 Land Use Zoning PIN: 09-29-16-45144-009-0060 From : Residential Low (RL) R-4 One, Two, Three Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) HOYT AVE HOYT AVE MOSS AVE MOSS AVE MERRILL AVE MERRILL AVE GRAND VIEW AVE GRAND VIEW AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD -Not to Scale--Not a Survey-Rev. 5/3/2018 AERIAL PHOTOGRAPH Owner(s): Regina Stacy Case: ANX2018-05006 Site: 3053 Merrill Avenue Property Size(Acres): ROW (Acres): 0.185 Land Use Zoning PIN: 09-29-16-45144-009-0060 From : Residential Low (RL) R-4 One, Two, Three Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) 60 60 6060198 200 6060606045144 A O N J I 9 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 1 16 17 A B 1 12 1 34/02MOSS AVE N McMULLEN BOOTH RD MERRILL AVE HOYT AVE GRAND VIEW AVE 501 421 601 409 602 607 511 707 510 600 3064305830593065305930473064307630253071305330473071307130413065305930773035305830413041307030523024305830773040304630763052307030403064304630763053304730653070302630353100305230773040303131023034303030533023310431093046-Not to Scale--Not a Survey-Rev. 5/3/2018 EXISTING SURROUNDING USES MAP Owner(s): Regina Stacy Case: ANX2018-05006 Site: 3053 Merrill Avenue Property Size(Acres): ROW (Acres): 0.185 Land Use Zoning PIN: 09-29-16-45144-009-0060 From : Residential Low (RL) R-4 One, Two, Three Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) Park Single Family Residential Single Family Residential Single Family Residential View looking south at the subject property, 3053 Merrill Avenue East of the subject property West of the subject property Across the street, to the north of the subject property ANX2018-05006 Regina Stacy 3053 Merrill Avenue View looking easterly along Merrill Avenue View looking westerly along Merrill Avenue Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9165-18 2nd rdg Agenda Date: 7/19/2018 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.5 SUBJECT/RECOMMENDATION: Adopt Ordinance 9165-18 on second reading, amending the future land use plan element of the Comprehensive Plan of the city to designate the land use for certain real property whose post office address is 3053 Merrill Avenue, Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Residential Low (RL). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 7/19/2018 Ordinance No. 9165-18 ORDINANCE NO. 9165-18 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE LAND USE FOR CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF MERRILL AVENUE APPROXIMATELY 340 FEET WEST OF MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESS IS 3053 MERRILL AVENUE, CLEARWATER, FLORIDA 33759, AS RESIDENTIAL LOW (RL), UPON ANNEXATION INTO THE CITY OF CLEARWATER; PROVIDING AN EFFECTIVE DATE. WHEREAS, the amendment to the Future Land Use Element of the Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's comprehensive plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Future Land Use Element of the Comprehensive Plan of the City of Clearwater is amended by designating the land use category for the hereinafter described property, upon annexation into the City of Clearwater, as follows: Property Land Use Category Lot 6, Block I, KAPOK TERRACE 1ST ADDITION, according to the map or plat thereof as recorded in Plat Book 49, Page 48, Public Records of Pinellas County, Florida; Residential Low (RL) (ANX2018-05006) The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Council does hereby certify that this ordinance is consistent with the City’s Comprehensive Plan. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9164-18. Ordinance No. 9165-18 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael P. Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A 60 60 6060198 200 6060606045144 A O N J I 9 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 1 16 17 A B 1 12 1 34/02MOSS AVE N McMULLEN BOOTH RD MERRILL AVE HOYT AVE GRAND VIEW AVE RL RL R/OS RL RL RL RL RU RL RU 421 601 409 607 511 707 510 600 3064305830593065305930473064307630253071305330473071307130413065305930773058304130413052302430583077304030463076307030403064304630763053304730653070303531003052307730403031310230343030501 602 305330353023307031043052310930463026-Not to Scale--Not a Survey-Rev. 5/3/2018 FUTURE LAND USE MAP Owner(s): Regina Stacy Case: ANX2018-05006 Site: 3053 Merrill Avenue Property Size(Acres): ROW (Acres): 0.185 Land Use Zoning PIN: 09-29-16-45144-009-0060 From : Residential Low (RL) R-4 One, Two, Three Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) DREW ST BAYVIEW AVE MOSS AVE N McMULLEN BOOTH RD MADERA AVE MERRILL AVE CHAMBLEE LN MONTEREY AVE HOYT AVE SAN JOSE ST GRAND VIEW AVE BORDEAUX LN SAN PEDRO ST WOLFE RD LAKE VISTA DR GLEN OAK AVE N THOMAS RD SAN MATEO ST CALAIS LN TERRACE VIEW LN SAN BERNADINO ST SAN MATEO ST ^ PROJECT SITE -Not to Scale--Not a Survey-Rev. 5/2/2018 LOCATION MAP Owner(s): Regina Stacy Case: ANX2018-05006 Site: 3053 Merrill Avenue Property Size(Acres): ROW (Acres): 0.185 Land Use Zoning PIN: 09-29-16-45144-009-0060 From : Residential Low (RL) R-4 One, Two, Three Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) HOYT AVE HOYT AVE MOSS AVE MOSS AVE MERRILL AVE MERRILL AVE GRAND VIEW AVE GRAND VIEW AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD -Not to Scale--Not a Survey-Rev. 5/3/2018 AERIAL PHOTOGRAPH Owner(s): Regina Stacy Case: ANX2018-05006 Site: 3053 Merrill Avenue Property Size(Acres): ROW (Acres): 0.185 Land Use Zoning PIN: 09-29-16-45144-009-0060 From : Residential Low (RL) R-4 One, Two, Three Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) 60 60 6060198 200 6060606045144 A O N J I 9 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 1 16 17 A B 1 12 1 34/02MOSS AVE N McMULLEN BOOTH RD MERRILL AVE HOYT AVE GRAND VIEW AVE 501 421 601 409 602 607 511 707 510 600 3064305830593065305930473064307630253071305330473071307130413065305930773035305830413041307030523024305830773040304630763052307030403064304630763053304730653070302630353100305230773040303131023034303030533023310431093046-Not to Scale--Not a Survey-Rev. 5/3/2018 EXISTING SURROUNDING USES MAP Owner(s): Regina Stacy Case: ANX2018-05006 Site: 3053 Merrill Avenue Property Size(Acres): ROW (Acres): 0.185 Land Use Zoning PIN: 09-29-16-45144-009-0060 From : Residential Low (RL) R-4 One, Two, Three Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) Park Single Family Residential Single Family Residential Single Family Residential View looking south at the subject property, 3053 Merrill Avenue East of the subject property West of the subject property Across the street, to the north of the subject property ANX2018-05006 Regina Stacy 3053 Merrill Avenue View looking easterly along Merrill Avenue View looking westerly along Merrill Avenue Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9166-18 2nd rdg Agenda Date: 7/19/2018 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.6 SUBJECT/RECOMMENDATION: Adopt Ordinance 9166-18 on second reading, amending the Zoning Atlas of the city by zoning certain real property whose post office address is 3053 Merrill Avenue, Clearwater, Florida 33759, upon annexation into the City of Clearwater as Low Medium Density Residential (LMDR). SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 7/19/2018 Ordinance No. 9166-18 ORDINANCE NO. 9166-18 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY BY ZONING CERTAIN REAL PROPERTY LOCATED ON THE SOUTH SIDE OF MERRILL AVENUE APPROXIMATELY 340 FEET WEST OF MCMULLEN BOOTH ROAD, WHOSE POST OFFICE ADDRESS IS 3053 MERRILL AVENUE, CLEARWATER, FLORIDA 33759, UPON ANNEXATION INTO THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE. WHEREAS, the assignment of a zoning classification as set forth in this ordinance is found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive Plan; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following described property located in Pinellas County, Florida, is hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning Atlas of the City is amended, as follows: The map attached as Exhibit A is hereby incorporated by reference. Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in accordance with the foregoing amendment. Section 3. This ordinance shall take effect immediately upon adoption, contingent upon and subject to the adoption of Ordinance No. 9164-18. Property Zoning District Lot 6, Block I, KAPOK TERRACE 1ST ADDITION, according to the map or plat thereof as recorded in Plat Book 49, Page 48, Public Records of Pinellas County, Florida; Low Medium Density Residential (LMDR) (ANX2018-05006) Ordinance No. 9166-18 PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Michael Fuino Assistant City Attorney Attest: Rosemarie Call City Clerk Exhibit A 60 60 6060198 200 6060606045144 A O N J I 9 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 1 16 17 A B 1 12 1 34/02MOSS AVE N McMULLEN BOOTH RD MERRILL AVE HOYT AVE GRAND VIEW AVE 501 421 601 409 602 607 511 707 510 600 3064305830593065305930473064307630253071305330473071307130413065305930773035305830413041307030523024305830773040304630763052307030403064304630763053304730653070302630353100305230773040303131023034303030533023310431093046-Not to Scale--Not a Survey-Rev. 5/3/2018 LMDR OS/R ZONING MAP Owner(s): Regina Stacy Case: ANX2018-05006 Site: 3053 Merrill Avenue Property Size(Acres): ROW (Acres): 0.185 Land Use Zoning PIN: 09-29-16-45144-009-0060 From : Residential Low (RL) R-4 One, Two, Three Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) DREW ST BAYVIEW AVE MOSS AVE N McMULLEN BOOTH RD MADERA AVE MERRILL AVE CHAMBLEE LN MONTEREY AVE HOYT AVE SAN JOSE ST GRAND VIEW AVE BORDEAUX LN SAN PEDRO ST WOLFE RD LAKE VISTA DR GLEN OAK AVE N THOMAS RD SAN MATEO ST CALAIS LN TERRACE VIEW LN SAN BERNADINO ST SAN MATEO ST ^ PROJECT SITE -Not to Scale--Not a Survey-Rev. 5/2/2018 LOCATION MAP Owner(s): Regina Stacy Case: ANX2018-05006 Site: 3053 Merrill Avenue Property Size(Acres): ROW (Acres): 0.185 Land Use Zoning PIN: 09-29-16-45144-009-0060 From : Residential Low (RL) R-4 One, Two, Three Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) HOYT AVE HOYT AVE MOSS AVE MOSS AVE MERRILL AVE MERRILL AVE GRAND VIEW AVE GRAND VIEW AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD -Not to Scale--Not a Survey-Rev. 5/3/2018 AERIAL PHOTOGRAPH Owner(s): Regina Stacy Case: ANX2018-05006 Site: 3053 Merrill Avenue Property Size(Acres): ROW (Acres): 0.185 Land Use Zoning PIN: 09-29-16-45144-009-0060 From : Residential Low (RL) R-4 One, Two, Three Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) 60 60 6060198 200 6060606045144 A O N J I 9 11 12 13 14 15 16 17 18 23456789 10 11 12 13 14 15 16 17 23456789 10 11 12 13 14 15 16 17 234567891 1 2 1 16 17 A B 1 12 1 34/02MOSS AVE N McMULLEN BOOTH RD MERRILL AVE HOYT AVE GRAND VIEW AVE 501 421 601 409 602 607 511 707 510 600 3064305830593065305930473064307630253071305330473071307130413065305930773035305830413041307030523024305830773040304630763052307030403064304630763053304730653070302630353100305230773040303131023034303030533023310431093046-Not to Scale--Not a Survey-Rev. 5/3/2018 EXISTING SURROUNDING USES MAP Owner(s): Regina Stacy Case: ANX2018-05006 Site: 3053 Merrill Avenue Property Size(Acres): ROW (Acres): 0.185 Land Use Zoning PIN: 09-29-16-45144-009-0060 From : Residential Low (RL) R-4 One, Two, Three Family Residential Atlas Page: 283A To: Residential Low (RL) Low Medium Density Residential (LMDR) Park Single Family Residential Single Family Residential Single Family Residential View looking south at the subject property, 3053 Merrill Avenue East of the subject property West of the subject property Across the street, to the north of the subject property ANX2018-05006 Regina Stacy 3053 Merrill Avenue View looking easterly along Merrill Avenue View looking westerly along Merrill Avenue Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: 9168-18 2nd rdg Agenda Date: 7/19/2018 Status: Second ReadingVersion: 1 File Type: OrdinanceIn Control: Legal Department Agenda Number: 9.7 SUBJECT/RECOMMENDATION: Adopt Ordinance 9168-18 on second reading, vacating the 2 foot water main easement along the east line of Lot 1, Block 3, Revised Map of Clearwater Beach, as recorded in Plat Book 11, Page 5, of the Public Records of Pinellas County, Florida. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 7/19/2018 ORDINANCE NO. 9168-18 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, VACATING THE 2 FOOT WATER MAIN EASEMENT ALONG THE EAST LINE OF LOT 1, BLOCK 3, REVISED MAP OF CLEARWATER BEACH AS RECORDED IN PLAT BOOK 11, PAGE 5, OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA; PROVIDING AN EFFECTIVE DATE. WHEREAS, the owner in fee title of real property described herein and depicted in Exhibit “A” attached hereto, has requested that the City vacate said easement; and WHEREAS, the City Council of the City of Clearwater, Florida finds that said easement is not necessary for municipal use and it is deemed to be in the best interest of the City and the general public that the same be vacated; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The following: An easement described as follows: See Exhibit A is hereby vacated, closed and released, and the City of Clearwater releases all of its right, title and interest thereto. Section 2. The City Clerk shall record this ordinance in the Public Records of Pinellas County, Florida, following adoption. Section 3. This ordinance shall take effect immediately upon adoption. 1 Ord. No. 9168-18 PASSED ON FIRST READING ________________________________ PASSED ON SECOND AND FINAL READING AND ADOPTED ________________________________ ________________________________ George N. Cretekos Mayor Approved as to form: Attest: ________________________________ ________________________________ Laura Lipowski Mahony Rosemarie Call Assistant City Attorney City Clerk 2 Ord. No. 9168-18 MANDALAY AVE BAY ESPLANADE POINSETTIA AVE ACACIA ST IRIS ST BRUCE AVE SOMERSET ST ELDORADO AVE ASTER ST CYPRUS AVE BOHENIA CIR S ROYAL WAY CAMBRIA ST AVALON ST IDLEWILD ST KENDALL ST HEILWOOD ST GLENDALE ST JUANITA WAY ROCKAWAY ST JUAN I TA WAY BAY ESPLANADE LOCATION MAP ²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com PROPOSEDVACATION ^ CRM JB N.T.S.258A 05-29s-15e5/29/2018Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale: PROPOSED EASEMENT VACATION12 IDLEWILD STREETGULFOFMEXICO Document Path: V:\GIS\Engineering\Location Maps\12IdlewildEasementVacation.mxdCLEARWATERHARBOR Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4836 Agenda Date: 7/19/2018 Status: City Manager ReportVersion: 1 File Type: Action ItemIn Control: Office of Management & Budget Agenda Number: 10.1 SUBJECT/RECOMMENDATION: Adopt a tentative millage rate of 5.9550 mills for fiscal year 2018/19; set public hearing dates on the budget for September 6, 2018 and September 20, 2018, to be held no earlier than 6:00 p.m., and schedule a special council meeting on August 2, 2018 at 9:00 a.m. to fully discuss the proposed budget. SUMMARY: In accordance with the Truth in Millage (TRIM) process, the City Council must adopt a tentative millage rate and set public hearing dates prior to finalizing and adopting a budget. This information must be provided to the Pinellas County Property Appraiser and Tax Collector by August 3, 2018. The City's proposed millage rate and public hearing dates will be included on the TRIM notices mailed to taxpayers in August. This tentative rate cannot be increased without first-class mailing notification to each taxpayer at the expense of the City of Clearwater, not less than 10 days and not more than 15 days before the public hearing. The City Manager's recommended millage rate is 5.9550 mills, an increase of 0.8 mills from current year. This rate is 22.32% more than the rolled back rate of 4.8684 mills. The rolled-back rate is the millage rate that will provide the City with the same property tax revenue as was levied in the prior year. If the proposed millage rate of 5.9550 mills is adopted, the City's ordinance adopting the millage rate will reflect a 22.32% increase from the rolled-back rate of 4.8684 mills. The proposed millage rate as well as other TRIM millage rates will be noted on the 2018 compliance forms as follows: 5.9550 mills - Tentative millage rate 4.8684 mills - Rolled-back millage rate 6.7115 mills - Maximum majority vote rate 7.3827 mills - Maximum two-thirds vote rate Staff would also like to schedule a special council meeting on August 2, 2018 at 9:00 a.m. to fully discuss the proposed budget. Page 1 City of Clearwater Printed on 7/19/2018 |1CITY OF CLEARWATER Fiscal Year 2018/19 myclearwater.com PRELIMINARY ANNUAL OPERATING & CAPITAL IMPROVEMENT BUDGETS |2CITY OF CLEARWATER |2CITY OF CLEARWATER Total Budget (All City Operations) FY 2017/18 FY 2018/19 % Inc/(Dec) 566,727,330 531,150,820 (6%) |3CITY OF CLEARWATER |3CITY OF CLEARWATER All Funds Fund FY 2017/18 FY 2018/19 Increase/ (Decrease) General Fund $ 134,945,720 $ 148,139,000 10% Utility Funds 174,760,000 193,560,100 11% Enterprise Funds 10,343,040 10,931,050 6% Internal Service Funds 62,393,670 65,112,600 4% Special Revenue Funds 26,609,190 17,439,030 (34%) Capital Fund 157,675,710 95,969,040 (39%) |4CITY OF CLEARWATER |4CITY OF CLEARWATER $0 $3 $6 $9 $12 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 $11.2 $10.2 $7.9 $7.5 $8.2 $9.4 $10.2 $11.2 Property Values Billion |5CITY OF CLEARWATER |5CITY OF CLEARWATER Millage Rate Current Millage Rate 5.1550 mills Proposed Millage Rate 5.9550 mills (22.32% greater than rolled-back rate) Rolled Back Rate 4.8684 mills |6CITY OF CLEARWATER |6CITY OF CLEARWATER $0 $10 $20 $30 $40 $50 $60 $70 $50.1 $43.9 $37.7 $38.3 $43.3 $46.5 $50.4 $63.9 Ad Valorem Tax Revenues Million |7CITY OF CLEARWATER |7CITY OF CLEARWATER General Fund Revenue Source FY 2017/18 FY 2018/19 Increase/ (Decrease) Ad Valorem Tax $48,026,390 $60,858,200 27% Utility Taxes 14,741,900 15,188,200 3% Other Taxes 6,695,000 6,649,400 (1%) Franchise Fees 10,030,000 9,748,000 (3%) Intergovernmental 22,711,440 23,141,960 2% Charges for Service 16,311,460 15,290,960 (6%) Transfers In 10,641,120 11,100,610 4% All Other Revenue 5,788,410 6,161,670 6% TOTAL $134,945,720 $148,139,000 10% |8CITY OF CLEARWATER |8CITY OF CLEARWATER General Fund Expenditures Department FY 2017/18 FY 2018/19 Increase Police $41,389,690 $42,351,890 2% Fire 27,143,410 27,641,780 2% Parks & Recreation 28,916,880 29,846,370 3% Library 7,307,220 7,439,790 2% Planning & Development 5,678,790 6,151,040 8% Engineering 7,755,510 7,991,460 3% Non-Departmental 4,917,640 14,239,940 190% All Other Departments 11,836,580 12,476,730 5% TOTAL $134,945,720 $148,139,000 10% |9CITY OF CLEARWATER |9CITY OF CLEARWATER General Fund Budget By Department Police 29% Fire / EMS 19% Parks and Recreation 20% Library 5% Engineering 5% Planning and Development 4% Non-Departmental 10% Adm/Other 8% Public Safety 48% $148.1 Million |10CITY OF CLEARWATER |10CITY OF CLEARWATER General Fund Budget By Category Personnel 62% Operating 15% Internal Service 12% Interfund Transfers 10% Debt and Capital 1% $148.1 Million |11CITY OF CLEARWATER |11CITY OF CLEARWATER 0 250 500 750 1,000 1,250 1,500 1,750 2,000 1,893.6 1,766.8 1,681.4 1.695.7 1.745.0 1,832.6 1,833.5 Full Time Equivalent Positions (All Funds) Other Funds General Fund |12CITY OF CLEARWATER |12CITY OF CLEARWATER Capital Improvement Fund Utility Operations 59% General Government 30% Internal Service 9% Small Enterprise 2% $95.9 Million |13CITY OF CLEARWATER |13CITY OF CLEARWATER Special Budget Meeting Tuesday, July 31 –1:30 p.m. |14CITY OF CLEARWATER |14CITY OF CLEARWATER Public Hearings Thursday, Sept. 6 –6 p.m. Thursday, Sept. 20 –6 p.m. |15CITY OF CLEARWATER Fiscal Year 2018/19 myclearwater.com PRELIMINARY ANNUAL OPERATING & CAPITAL IMPROVEMENT BUDGETS Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4834 Agenda Date: 7/19/2018 Status: City Manager ReportVersion: 1 File Type: Action ItemIn Control: Official Records & Legislative Services Agenda Number: 10.2 SUBJECT/RECOMMENDATION: Disband the Strong Mayor Task Force. SUMMARY: The Strong Mayor Task Force completed its review of the city charter and approved amendments for a mayor-council form of government on Tuesday, July 3, 2018. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 7/19/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4855 Agenda Date: 7/19/2018 Status: Attorney ReportVersion: 1 File Type: Action ItemIn Control: Legal Department Agenda Number: 11.1 SUBJECT/RECOMMENDATION: Discuss Ordinance 9179-18, changing the current form of government to mayor-council. SUMMARY: APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 7/19/2018 r Charter Budget Veto Language Proposed Clearwater Language Section 3.04 -Veto power. The mayor may veto any ordinance passed by council, except an emergency ordinance and those ordinances passed as a result of quasi-judicial proceedings when such proceedings are mandated by law and ordinances proposing charter amendments, which the council is required by law or by this charter to place on the ballot. The manor may veto any line item in a budget or appropriation ordinance. Note: See last year's Clearwater's adopted budget (attached to this document) West Palm Beach Veto Sec. 3.02. - Mayor's veto power. The mayor shall have the power to veto legislation within forty-eight (48) hours after the adjournment of any city commission meeting. Ordinances or resolutions vetoed by the mayor shall be considered by the city commission at its next regularly scheduled meeting, and at that meeting the city commission may pass the ordinance or resolution over the mayor's veto by four votes of thecommission. The effective date of an ordinance passed over the mayor's veto shall not be less than fifteen (15) days after the final passage, which shall be considered to be the date on which the city commission originally passed the ordinance or resolution and it shall then become law. Within forty-eight (48) hours of the adoption of an ordinance or resolution appropriating money for the use of city government, the mayor may disapprove all or a portion of an appropriation. Any appropriations disapproved or reduced shall be void to such disapproval or reduction unless restored to the ordinance or resolution by four votes of the city commission at its next regularly scheduled meeting. The mayor shall not have the power to veto emergency ordinances or any enactments relating to emergency appropriations or emergency borrowing. Tampa Mayor Veto In exercising the power of veto, the mayor shall have the authority to disapprove the budget or any appropriation passed by the city council, in whole or by sections or by specific items, and any item, section, part of the budget or any appropriation vetoed by the mayor shall not become effective unless passed over his veto by a two-thirds ( 2/3 ) majority vote of all members of the city council. 1 St Pete Mayor Veto The Mayor may: Veto any "line item" in a budget or appropriation ordinance. The Mayor must exercise his veto prior to 5:00 p.m. on the fifth business day after the Council adopts the ordinance. On the day the Mayor vetoes a "line item," the Mayor shall deliver or cause to be delivered specific written objections to Council at the Council's office. If the total effect of all vetoes of the Mayor would be to cause expenditures to exceed revenues as projected and contained in the adopted budget, then all vetoes of the Mayor with respect to line items of the budget shall be null and void and all items vetoed by the Mayor shall remain in the budget. Orlando Mayor Veto Immediately after passage of an ordinance by the City Council, such ordinance shall be submitted to the Mayor for his approval or disapproval and this shall be done within twenty-four (24) hours after passage of the ordinance. If the Mayor disapproves the ordinance, he shall return the ordinance with the reasons for his disapproval stated in writing at the next regular meeting of the City Council, whereupon the City Council, by a five -sevenths vote of the entire membership thereof, may pass the ordinance, the Mayor's disapproval to the contrary notwithstanding. OPERATING BUDGET ORDINANCE ORDINANCE NO. 9076-17 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, ADOPTING AN OPERATING BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017, AND ENDING SEPTEMBER 30, 2018; AUTHORIZING THE CITY MANAGER TO ISSUE SUCH INSTRUCTIONS THAT ARE NECESSARY TO ACHIEVE AND ACCOMPLISH THE SERVICE PROGRAMS SO AUTHORIZED; AUTHORIZING THE CITY MANAGER TO TRANSFER MONIES AND PROGRAMS AMONG THE DEPARTMENTS AND ACTIVITIES WITHIN ANY FUND AS PROVIDED BY CHAPTER 2 OF THE CLEARWATER CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager has submitted an estimate of the expenditures necessary to carry on the City government for the fiscal year beginning October 1, 2017, and ending September 30, 2018; and WHEREAS, an estimate of the revenues to be received by the City during said period from ad valorem taxes and other sources has been submitted to the City Council; and WHEREAS, a general summary of the operating budget, and notice of the times and places where copies of the budget message and operating budget are available for inspection by the public, was published in a newspaper of general circulation; and WHEREAS, the City Council has examined and carefully considered the proposed budget; and WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the City Council conducted a public hearing in City Hall on September 7, 2017, upon said budget and tax levy; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Pursuant to the City Manager's Annual Budget Report for the fiscal year beginning October 1, 2017, and ending September 30, 2018, a copy of which is on file with the City Clerk, the City Council hereby adopts a budget for the operation of the City, a copy of which is attached as Exhibit A, and a summary of which is attached as Exhibit B. Section 2. The budget as adopted shall stand and be the budget of the City for said fiscal year, subject to the authority of the City Council to amend or change the budget as provided by Section 2.519 of the Clearwater Code of Ordinances. Section 3. The City Manager is authorized and directed to issue such instructions and directives that are necessary to achieve and accomplish the service programs authorized by the adoption of this budget. Ordinance No. 9076-17 Section 4. The City Manager is authorized for reasons of economy or efficiency to transfer part or all of any unencumbered appropriation balance among programs within an operating fund, provided such action does not result in the discontinuance of a program. Section 5. It is the intent of the City Council that this budget, including amendments thereto, is adopted to permit the legal appropriation and encumbering of funds for the purposes set forth in the budget. All appropriated and encumbered but unexpended funds at the end of the fiscal year may be expended during the subsequent fiscal year for the purposes for which they were appropriated and encumbered, and such expenditures shall be deemed to have been spent out of the current budget allocation. It shall not be necessary to reappropriate additional funds in the budget for the subsequent fiscal year to cover valid open encumbrances outstanding as of the end of the current fiscal year. Section 6. Should any provision of this ordinance be declared by any court to be invalid, the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other than the provision declared to be invalid. Section 7. This ordinance shall take effect October 1, 2017. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED George N. Cretekos Mayor Approved as to form: Attest: Pamela K. Akin City Attorney Rosemarie Call City Clerk Ordinance No. 9076-17 Page 1 EXHIBIT A CITY OF CLEARWATER 2017-18 BUDGET Special Special Other Housing Total General Development Program Assistance Trust Governmental GOVERNMENTAL FUNDS Fund Fund Fund Funds Funds Balances Brought Forward 14,888,826 12,352,141 1,872,685 0 29,113,652 Budgeted Revenues Ad Valorem Taxes 48,026,390 2,402,590 50,428,980 Utility Taxes 14,741,900 14,741,900 Local Option, Fuel & Other Taxes 6,695,000 13,129,450 19,824,450 Franchise Fees 10,030,000 10,030,000 Other Permits and Fees 2,191,500 2,191,500 Intergovernmental Revenue 22,711,440 656,940 758,970 24,127,350 Charges for Services 16,311,460 270,000 16,581,460 Judgments, Fines and Forfeits 1,189,000 1,189,000 Miscellaneous Revenues 2,407,910 450,000 50,000 2,907,910 Transfers In 10,641,120 177,110 10,818,230 Other Financing Sources TOTAL BUDGETED REVENUES 134,945,720 16,252,040 884,050 758,970 152,840,780 TOTAL REVENUES, TRANSFERS, AND BALANCES Budgeted Expenditures 149,834,546 28,604,181 2,756,735 758,970 181,954,432 City Council 355,960 355,960 City Manager's Office 1,011,120 1,011,120 City Attorney's Office 1,666,230 1,666,230 City Audit 218,270 218,270 CRA Administration 397,890 397,890 Economic Development and Housing 1,833,130 1,833,130 Engineering 7,755,510 7,755,510 Finance 2,478,120 2,478,120 Fire 27,143,410 27,143,410 Human Resources 1,406,620 1,406,620 Library 7,307,220 7,307,220 Non -Departmental 4,917,640 4,917,640 Official Records and Legislative Services 1,172,830 1,172,830 Parks and Recreation 28,916,880 28,916,880 Planning and Development 5,678,790 5,678,790 Police 41, 389,690 50,000 41,439,690 Public Communications 1,025,640 1,025,640 Public Utilities 270,770 270,770 General Government Services 37,380 37,380 Economic Environment 296,087 548,433 844,520 Human Services 1,500 1,500 Culture and Recreation 70,000 70,000 Transfers Out 25,016,170 379,083 210,537 25,605,790 TOTAL BUDGETED EXPENDITURES 134,945,720 25,016,170 834,050 758,970 161,554,910 Fund Balances/Reserves/Net Assets 14,888,826 3,588,011 1,922,685 0 20,399,522 TOTAL EXPENDITURES AND BALANCES 149,834,546 28,604,181 2,756,735 758,970 181,954,432 Ordinance No. 9076-17 UTILITY FUNDS Page 2 EXHIBIT A CITY OF CLEARWATER 2017-18 BUDGET Water Stormwater Solid Waste Total Sewer Utility & Recycling Gas Utility Fund Fund Fund Fund Funds Balances Brought Forward 34,657,181 29,412,136 24,307,630 31,496,179 119,873,126 Budgeted Revenues Ad Valorem Taxes Utility Taxes Local Option, Fuel & Other Taxes Franchise Fees Other Permits and Fees 1,600 1,600 Intergovernmental Revenue Charges for Services 84,535,160 18,176,870 24,649,500 41,313,120 168,674,650 Judgments, Fines and Forfeits 271,000 70,000 93,100 132,000 566,100 Miscellaneous Revenues 665,000 335,000 889,200 484,500 2,373,700 Transfers In Other Financing Sources TOTAL BUDGETED REVENUES 85,471,160 18,581,870 25,633,400 41,929,620 171,616,050 TOTAL REVENUES, TRANSFERS, AND BALANCES 120,128,341 47,994,006 49,941,030 73,425,799 291,489,176 Budgeted Expenditures Water & Sewer Fund Public Utilities Administration Wastewater Collection Public Utilities Maintenance WPC Plant Operations WPC Laboratory Operations WPC Industrial Pretreatment Water Distribution Water Supply Reclaimed Water Non -Departmental Stormwater Fund Stormwater Management Stormwater Maintenance Solid Waste & Recycling Fund Administration Solid Waste Collection Solid Waste Transfer Solid Waste Container Maintenance Recycling Residential Recycling Multi Family Recycling Commercial Gas Fund Administration and Supply Pinellas Gas Operations Pasco Gas Operations Gas Marketing and Sales 1,612,080 7,564,700 6,752,780 14,666,600 1,577,060 937,900 9,092,120 22,328,040 3,123,340 11, 997, 750 11,467,640 6,475,860 971,810 17,306,180 1,705, 000 884,600 1,408,690 469,610 4,530,870 1,612,080 7,564,700 6,752,780 14,666,600 1,577,060 937,900 9,092,120 22,328,040 3,123,340 11,997,750 11,467,640 6,475,860 971,810 17, 306,180 1,705,000 884,600 1,408,690 469,610 4,530,870 21,720,140 21,720,140 7,430,530 7,430,530 5,634,970 5,634,970 15,101, 730 15,101,730 TOTAL BUDGETED EXPENDITURES 79,652,370 17,943,500 27,276,760 49,887,370 174,760,000 Fund Balances/Reserves/Net Assets 40,475,971 30,050,506 22,664,270 23,538,429 116,729,176 TOTAL EXPENDITURES AND BALANCES 120,128,341 47,994,006 49,941,030 73,425,799 291,489,176 Ordinance No. 9076-17 OTHER ENTERPRISE FUNDS Page 3 EXHIBIT A CITY OF CLEARWATER 2017-18 BUDGET Clearwater Total Harbor Other Airpark Marine Marine Parking Enterprise Fund Fund Fund Fund Funds Balances Brought Forward 422,740 133,472 1,115,504 21,792,883 23,464,599 Budgeted Revenues Ad Valorem Taxes Utility Taxes Local Option, Fuel & Other Taxes Franchise Fees Other Permits and Fees Intergovernmental Revenue 4,000 4,000 Charges for Services 19,000 4,512,380 732,490 6,381,140 11,645,010 Judgments, Fines and Forfeits 3,000 800 630,000 633,800 Miscellaneous Revenues 297,870 50,000 29,000 267,000 643,870 Transfers In Other Financing Sources TOTAL BUDGETED REVENUES 316,870 4,569,380 762,290 7,278,140 12,926,680 TOTAL REVENUES, TRANSFERS, AND BALANCES Budgeted Expenditures 739,610 4,702,852 1,877,794 29,071,023 36,391,279 Airpark Fund Airpark Operations 268,310 268,310 Marine Fund Marina Operations 3,907,710 3,907,710 Clearwater Harbor Marine Fund Clearwater Harbor Marina Operations 651,060 651,060 Parking Fund Parking System 4,012,300 4,012,300 Parking Enforcement 621,660 621,660 Beach Guard Operations 882,000 882,000 TOTAL BUDGETED EXPENDITURES 268,310 3,907,710 651,060 5,515,960 10,343,040 Fund Balances/Reserves/Net Assets 471,300 795,142 1,226,734 23,555,063 26,048,239 TOTAL EXPENDITURES AND BALANCES 739,610 4,702,852 1,877,794 29,071,023 36,391,279 Ordinance No. 9076-17 INTERNAL SERVICE FUNDS Balances Brought Forward Budgeted Revenues EXHIBIT A CITY OF CLEARWATER 2017-18 BUDGET Administrative Service Fund General Central Service Garage Insurance Fund Fund Fund Total Page 4 Ad Valorem Taxes Utility Taxes Local Option, Fuel & Other Taxes Franchise Fees Other Permits and Fees Intergovernmental Revenue Charges for Services Judgments, Fines and Forfeits Miscellaneous Revenues Transfers In Other Financing Sources TOTAL BUDGETED REVENUES TOTAL REVENUES, TRANSFERS, AND BALANCES Budgeted Expenditures 8,328,349 1,088,194 3,982,656 20,220,930 33,620,129 11, 517,320 100,000 4,974,920 17,762,040 25,389,450 59,643,730 20,000 696,000 400,000 1,216,000 11,617,320 4,994,920 18,458,040 25,789,450 60,859,730 19,945,669 6,083,114 22,440,696 46,010,380 94,479,859 Administrative Services Fund Information Technology/Administration Network Services Software Applications Telecommunications Courier Clearwater Customer Service General Services Fund Administration Building and Maintenance Garaae Fund Fleet Maintenance Radio Communications Central Insurance Fund Risk Management Employee Benefits Employee Health Center Non -Departmental TOTAL BUDGETED EXPENDITURES Fund Balances/Reserves/Net Assets TOTAL EXPENDITURES AND BALANCES 379,670 3,784,890 3,620,100 868,200 176,470 3,612,890 380,690 4,807,890 16,839,010 1,822,870 485,080 399,710 1,691,490 23,524,710 379,670 3,784,890 3,620,100 868,200 176,470 3,612,890 380,690 4,807,890 16,839,010 1,822, 870 485,080 399,710 1,691,490 23,524,710 12,442, 220 7,503,449 5,188,580 18,661,880 894,534 3,778,816 26,100,990 62,393,670 19,909,390 32,086,189 19,945,669 6,083,114 22,440,696 46,010,380 94,479,859 Ordinance No. 9076-17 ALL FUNDS EXHIBIT B CITY OF CLEARWATER 2017-18 BUDGET Total Governmental Funds Total Total Total Other Internal Utility Enterprise Service Funds Funds Funds Balances Brought Forward Budgeted Revenues Ad Valorem Taxes Utility Taxes Local Option, Fuel & Other Taxes Franchise Fees Other Permits and Fees Intergovernmental Revenue Charges for Services Judgments, Fines and Forfeits Miscellaneous Revenues Transfers In Other Financing Sources TOTAL BUDGETED REVENUES TOTAL REVENUES, TRANSFERS, AND BALANCES Budgeted Expenditures 29,113,652 50,428,980 14,741,900 19, 824,450 10,030,000 2,191,500 24,127,350 16,581,460 1,189,000 2,907,910 10,818,230 119,873,126 23,464,599 33,620,129 1,600 168,674,650 566,100 2,373,700 4,000 11,645,010 633,800 643,870 59,643,730 1,216,000 Total All Funds 206,071,506 50,428,980 14,741,900 19,824,450 10,030,000 2,193,100 24,131,350 256,544,850 2,388,900 7,141,480 10,818,230 City Council City Manager's Office City Attorney's Office City Audit CRA Administration Economic Development and Housing Engineering Finance Fire Human Resources Library Non -Departmental Official Records and Legislative Services Parks and Recreation Planning and Development Police Public Communications Public Services General Government Services Economic Environment Human Services Culture and Recreation Transfers Out Water & Sewer Fund Expenditures Public Utilities Administration Wastewater Collection Public Utilities Maintenance WPC Plant Operations WPC Laboratory Operations WPC Industrial Pretreatment Water Distribution Water Supply Reclaimed Water Non -Departmental Stormwater Fund Stormwater Management Stormwater Maintenance 152,840,780 181,954,432 355,960 1,011,120 1,666,230 218,270 397,890 1,833,130 7,755,510 2,478,120 27,143,410 1,406,620 7,307,220 4,917,640 1,172,830 28,916,880 5,678,790 41,439,690 1,025,640 270,770 37,380 844,520 1,500 70,000 25,605,790 171,616,050 12,926,680 60,859,730 398,243,240 291,489,176 36,391,279 94,479,859 604,314,746 1,612,080 7,564,700 6,752,780 14,666,600 1,577,060 937,900 9,092,120 22,328,040 3,123,340 11,997,750 11,467,640 6,475,860 355,960 1,011,120 1,666,230 218,270 397,890 1,833,130 7,755,510 2,478,120 27,143,410 1,406,620 7,307,220 4,917,640 1,172,830 28,916,880 5,678,790 41,439,690 1,025,640 270,770 37,380 844,520 1,500 70,000 25,605,790 1,612,080 7,564,700 6,752,780 14,666,600 1,577,060 937,900 9,092,120 22,328,040 3,123,340 11,997,750 11,467,640 6,475,860 Ordinance No. 9076-17 ALL FUNDS EXHIBIT B CITY OF CLEARWATER 2017-18 BUDGET Total Total Total Total Other Internal Total Governmental Utility Enterprise Service All Funds Funds Funds Funds Funds Budgeted Expenditures Solid Waste & Recycling Fund Administration Solid Waste Collection Solid Waste Transfer Solid Waste Container Maintenance Recycling Residential Recycling Multi Family Recycling Commercial Gas Fund Administration and Supply Pinellas Gas Operations Pasco Gas Operations Gas Marketing and Sales Recycling Fund Airpark Fund Airpark Operations Marine Fund Marina Operations Clearwater Harbor Marine Fund Clearwater Harbor Marina Operations 971,810 971,810 17,306,180 17,306,180 1,705,000 1,705,000 884,600 884,600 1,408,690 1,408,690 469,610 469,610 4,530,870 4,530,870 21,720,140 21,720,140 7,430,530 7,430,530 5,634,970 5,634,970 15,101,730 15,101,730 268,310 268,310 3,907,710 3,907,710 651,060 651,060 Parking Fund Parking System 4,012,300 4,012,300 Parking Enforcement 621,660 621,660 Beach Guard Operations 882,000 882,000 Administrative Services Fund Information Technology/Administration 379,670 379,670 Network Services 3,784,890 3,784,890 Software Applications 3,620,100 3,620,100 Telecommunications 868,200 868,200 Courier 176,470 176,470 Clearwater Customer Service 3,612,890 3,612,890 General Services Fund Administration 380,690 380,690 Building and Maintenance 4,807,890 4,807,890 Garage Fund Fleet Maintenance 16,839,010 16,839,010 Radio Communications 1,822,870 1,822,870 Central Insurance Fund Risk Management 485,080 485,080 Employee Benefits 399,710 399,710 Employee Health Center 1,691,490 1,691,490 Non -Departmental 23,524,710 23,524,710 TOTAL BUDGETED EXPENDITURES Fund Balances/Reserves/Net Assets TOTAL EXPENDITURES AND BALANCES 161,554,910 20,399,522 174,760,000 116,729,176 10,343,040 26,048,239 62,393,670 32,086,189 409,051,620 195,263,126 181,954,432 291,489,176 36,391,279 94,479,859 604,314,746 Ordinance No. 9076-17