07/16/2018Monday, July 16, 2018
1:00 PM
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
Council Chambers
Council Work Session
Work Session Agenda
July 16, 2018Council Work Session Work Session Agenda
1. Call to Order
2. Presentations
July Service Awards2.1
3. Office of Management and Budget
Adopt a tentative millage rate of 5.9550 mills for fiscal year 2018/19; set
public hearing dates on the budget for September 6, 2018 and September
20, 2018, to be held no earlier than 6:00 p.m., and schedule a special
council meeting on July 31, 2018 at 1:30 p.m. to fully discuss the proposed
budget.
3.1
4. Economic Development and Housing
Request for authority to initiate a foreclosure action on behalf of the City
against the Estate of Willie B. Holmes to seek recovery of a delinquent
note secured by a mortgage on property located at 505 North Garden
Avenue.
4.1
Request for authority to initiate a foreclosure action on behalf of the City
against Bethel Christian Center Church, Inc. to seek recovery of a
delinquent note secured by a mortgage on property located at 1002, 1004
and 1006 Grant Street, Clearwater.
4.2
Approve the Contract for Sale of Real Property by the City of Clearwater
(Contract) between the City and Florida Spine Properties, LLC; and
authorize the appropriate officials to execute same, together with all other
instruments required to affect closing. (consent)
4.3
5. Finance
Approve settlement of workers’ compensation claim10000056, for
payment of $75,000 inclusive of attorney fees and costs for Robert Orton
with a general release of all claims and authorize the appropriate officials
to execute same. (consent)
5.1
Authorize Contract Number 900382 with Smith Fence Company,
Clearwater, FL, to provide fencing and related services, in an annual
not-to-exceed amount of $500,000 for a five-year term, pursuant to Code of
Ordinances Section 2.564(1)(d) Cooperative Contracts and authorize the
appropriate officials to execute same. (consent)
5.2
Declare miscellaneous furniture, minor equipment, and fixtures surplus to
the needs of the City for disposition via a citywide surplus sale and
authorize the appropriate officials to execute same. (consent)
5.3
Page 2 City of Clearwater Printed on 7/16/2018
July 16, 2018Council Work Session Work Session Agenda
6. Parks and Recreation
Approve 1.0 additional FTE (Full Time Equivalent) for the Juvenile Welfare
Board (JWB) funded programs held at Ross Norton and North Greenwood
Recreation and Aquatics Complex, for youth ranging in ages 7 through 14,
and approve a third quarter budget amendment of $33,495 in special
program 181-99872, Coordinated Child Care. (consent)
6.1
Approve an amendment to the Exclusive Non-Alcoholic Beverage
Agreement between the City of Clearwater (City) and Coca-Cola
Refreshments USA, Inc. (Coca-Cola), effective June 1, 2017 through
September 30, 2022, to correct an omission in the original agreement
regarding payments to the City from the Monster Fund and authorize the
appropriate officials to execute same. (consent)
6.2
Approve a new Capital Improvement Project, Eddie C. Moore Softball
Complex Renovations - PRAF180001, for the purpose of renovating and
upgrading facilities at the EC Moore Complex for player and spectator
safety as well as provide for a facility that can host major television
broadcasting and production; approve a third quarter budget amendment
transfer of $495,000 of Penny funds from Bicycle Paths-Bridges (CIP
315-93272) and $295,000 of general fund from 2017/18 Parks and
Recreation salary savings to establish this project. (consent)
6.3
Award a contract to Garland/DBS, Inc. (Garland), of Cleveland, Ohio for
$405,846.10, which includes a 10% contingency, to perform painting to all
exterior surfaces of Spectrum Field including the repairs and replacement
of damaged exterior insulation finishing systems (EFIS), under the Master
Intergovernmental Cooperative Purchasing Agreement (MICPA) with Cobb
County, GA and U.S. Communities, and authorize the appropriate officials
to execute same. (consent)
6.4
7. Engineering
Approve the request from the owner of property addressed 355 South
Gulfview Boulevard to vacate a portion of South Gulfview Boulevard
Right-of-Way that abuts their property and pass Ordinance 9167-18 on first
reading. (VAC2018-05)
7.1
8. Fire Department
Approve the Federally-Funded Subaward and Grant Agreement for public
assistance support for Hurricane Irma expenditures and authorize the City
Manager to execute same. (consent)
8.1
9. Information Technology
Page 3 City of Clearwater Printed on 7/16/2018
July 16, 2018Council Work Session Work Session Agenda
Award a contract extension to SunPrint, Inc. of Oldsmar, FL for copier and
printer services for the period of July 1, 2018 through October 20, 2018
and increase Munis Contract No. 900094 by a $25,000 for a new total of
$125,000, in accordance with Sec 2.564 (1)(d), Code of Ordinances,
under Clay County School District Contract No. 12-SCH-87 and authorize
the appropriate officials to execute same. (consent)
9.1
Award a contract (Purchase Order) to State of Florida, Department of
Management Services, Tallahassee, Florida for Suncom long distance
service, State AIN Centranet lines and toll-free lines from August 1, 2018
through September 30, 2019, at a cost not to exceed $153,412, in
accordance with Sec 2.564 (1)(d), Code of Ordinances, under State
Contract DMS-08/09-071, and authorize the appropriate officials to
execute same. (consent)
9.2
10. Planning
Approve a Future Land Use Map Amendment from the Commercial
General (CG) category to the Central Business District (CBD) category for
1000 Court Street and pass Ordinance 9178-18 on first reading.
(LUP2018-06004)
10.1
Approve amendments to the Clearwater Community Development Code
amending the Downtown (D) District and establishing new development
standards and a regulating plan for properties located within the Downtown
Planning area in a new Appendix C, updating standards for bicycle
parking, and making other amendments associated with the new
Downtown District and Development Standards; and pass Ordinance
9149-18 on first reading. (TA2018-03001)
10.2
Approve Chapter 4 of the Clearwater Redevelopment Plan which serves
as the Community Redevelopment Agency’s work plan and pass
Ordinance 9169-18 on first reading.
10.3
11. Public Utilities
Approve the Contractual Agreement for Utilization of Wastewater
Treatment Facilities between the City of Clearwater and Safety Harbor,
effective August 1, 2018 through July 31, 2048, and authorize the
appropriate officials to execute same. (consent)
11.1
12. Solid Waste
Page 4 City of Clearwater Printed on 7/16/2018
July 16, 2018Council Work Session Work Session Agenda
Approve an amendment to the current agreement with AshBritt, Inc. of
Deerfield Beach, FL for the modification of the pricing rate for
Management and Reduction: Grinding due to a scrivener’s error on the
previously approved document and authorize the appropriate officials to
execute the same. (consent)
12.1
Authorize the award of Invitation to Bid Number 24-18 to multiple vendors
for citywide custodial services, in an annual not-to-exceed amount of
$600,000 for a one-year term, with three, one-year renewal terms at the
City’s discretion and authorize the appropriate officials to execute same.
(consent)
12.2
13. Official Records and Legislative Services
Appoint Kristin Langley and Michelle Thomann-Ramirez with terms to
expire May 31, 2022 and appoint an individual with a term to expire May
31, 2022 to the Parks and Recreation Board.
13.1
Reappoint Peggy Cutkomp to the Neighborhood and Affordable Housing
Advisory Board, as the real estate professional in connection with
affordable housing, with a term to expire June 30, 2022. (consent)
13.2
Disband the Strong Mayor Task Force. (consent)13.3
Designate Mayor George N. Cretekos to serve as the City’s official voting
delegate at the Florida League of Cities’ Annual Conference, August
16-18, 2018. (consent)
13.4
14. Legal
Request for authority to settle the case of City of Clearwater v. B.R.W.
Contracting, Inc., Case No. 13- 7292-CI. (consent)
14.1
Adopt Ordinance 9123-18 on second reading, annexing certain real
properties whose post office addresses are 3474 Aspen Trail, 3490 and
3492 Lake Shore Lane, Clearwater, Florida 33761, into the corporate
limits of the city and redefining the boundary lines of the city to include said
addition.
14.2
Adopt Ordinance 9124-18 on second reading, amending the future land
use plan element of the Comprehensive Plan of the city to designate the
land use for certain real properties whose post office addresses are 3474
Aspen Trail, 3490 and 3492 Lake Shore Lane, Clearwater, Florida 33761,
upon annexation into the City of Clearwater, as Residential Low (RL) and
Water/Drainage Feature, and to change the land use for a 9.20 acre
portion o the same real property from Transportation Utility (T/U) and
Preservation (P) (in Pinellas County), to Residential Low (RL) and
Transportation/Utility (T/U) Overlay (1.52 acres only).
14.3
Page 5 City of Clearwater Printed on 7/16/2018
July 16, 2018Council Work Session Work Session Agenda
Adopt Ordinance 9125-18 on second reading, amending the Zoning Atlas
of the city by zoning certain real properties whose post office addresses
are 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane, Clearwater,
Florida 33761, upon annexation into the City of Clearwater as Low Density
Residential (LDR) and Low Medium Density Residential (LMDR).
14.4
Adopt Ordinance 9164-18 on second reading, annexing certain real
property whose post office address is 3053 Merrill Avenue, Clearwater,
Florida 33759, into the corporate limits of the city and redefining the
boundary lines of the city to include said addition.
14.5
Adopt Ordinance 9165-18 on second reading, amending the future land
use plan element of the Comprehensive Plan of the city to designate the
land use for certain real property whose post office address is 3053 Merrill
Avenue, Clearwater, Florida 33759, upon annexation into the City of
Clearwater, as Residential Low (RL).
14.6
Adopt Ordinance 9166-18 on second reading, amending the Zoning Atlas
of the city by zoning certain real property whose post office address is
3053 Merrill Avenue, Clearwater, Florida 33759, upon annexation into the
City of Clearwater as Low Medium Density Residential (LMDR).
14.7
Adopt Ordinance 9168-18 on second reading, vacating the 2 foot water
main easement along the east line of Lot 1, Block 3, Revised Map of
Clearwater Beach, as recorded in Plat Book 11, Page 5, of the Public
Records of Pinellas County, Florida.
14.8
Approve a five-year contingency fee Legal Services Agreement with the
law firm of Weidner Law, P.A., of St. Petersburg, FL, for representation in
municipal lien foreclosure matters and authorize the appropriate officials to
execute same. (consent)
14.9
Discuss Ordinance 9179-18, changing the current form of government to
mayor-council.
14.10
15. City Manager Verbal Reports
16. City Attorney Verbal Reports
17. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
18. Closing Comments by Mayor
19. Adjourn
Page 6 City of Clearwater Printed on 7/16/2018
July 16, 2018Council Work Session Work Session Agenda
20. Presentation(s) for Council Meeting
Youth Sportsmanship Awards - Emily Frazer, Recreation Specialist20.1
Page 7 City of Clearwater Printed on 7/16/2018
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4745
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: PresentationIn Control: Council Work Session
Agenda Number: 2.1
SUBJECT/RECOMMENDATION:
July Service Awards
SUMMARY:
5 Years of Service
Cheri Stevens Parks and Recreation
Michael Helm Solid Waste
Rufus Whiting Solid Waste
Jason Bellinger Solid Waste
Melissa Hauck-Baker Planning and Development Services
Audra Aja Economic Development and Housing
Brad Allen Police
Michelle Mahoney Police
Brinton George Police
Brian Kanicki Police
Elizabeth Watts Police
Christopher England Police
Thomas Miller Gas
10 Years of Service
Kimberly Turner Police
15 Years of Service
Shelby Brown Planning and Development Services
Gabriel Parra Economic Development and Housing
Maria de la Cantera Public Utilities
20 Years of Service
Robert Furman Police
Tyrone Floyd Parks and Recreation
Andrea Beane Engineering/Stormwater
Kyle Resler Police
30 Years of Service
Margaret Plennert Police
Page 1 City of Clearwater Printed on 7/16/2018
File Number: ID#18-4745
James McCulley Gas
Page 2 City of Clearwater Printed on 7/16/2018
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4836
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Office of Management & Budget
Agenda Number: 3.1
SUBJECT/RECOMMENDATION:
Adopt a tentative millage rate of 5.9550 mills for fiscal year 2018/19; set public hearing dates on
the budget for September 6, 2018 and September 20, 2018, to be held no earlier than 6:00
p.m., and schedule a special council meeting on July 31, 2018 at 1:30 p.m. to fully discuss the
proposed budget.
SUMMARY:
In accordance with the Truth in Millage (TRIM) process, the City Council must adopt a tentative
millage rate and set public hearing dates prior to finalizing and adopting a budget. This
information must be provided to the Pinellas County Property Appraiser and Tax Collector by
August 3, 2018. The City's proposed millage rate and public hearing dates will be included on
the TRIM notices mailed to taxpayers in August. This tentative rate cannot be increased
without first-class mailing notification to each taxpayer at the expense of the City of Clearwater,
not less than 10 days and not more than 15 days before the public hearing.
The City Manager's recommended millage rate is 5.9550 mills, an increase of 0.8 mills from
current year. This rate is 22.32% more than the rolled back rate of 4.8684 mills. The
rolled-back rate is the millage rate that will provide the City with the same property tax revenue
as was levied in the prior year. If the proposed millage rate of 5.9550 mills is adopted, the
City's ordinance adopting the millage rate will reflect a 22.32% increase from the rolled-back
rate of 4.8684 mills.
The proposed millage rate as well as other TRIM millage rates will be noted on the 2018
compliance forms as follows:
5.9550 mills - Tentative millage rate
4.8684 mills - Rolled-back millage rate
6.7115 mills - Maximum majority vote rate
7.3827 mills - Maximum two-thirds vote rate
Staff would also like to schedule a special council meeting on July 31, 2018, at 1:30 p.m. to fully
discuss the proposed budget.
Page 1 City of Clearwater Printed on 7/16/2018
|1CITY OF CLEARWATER
Fiscal Year
2018/19
myclearwater.com
PRELIMINARY
ANNUAL OPERATING
&
CAPITAL
IMPROVEMENT
BUDGETS
|2CITY OF CLEARWATER |2CITY OF CLEARWATER
Total Budget
(All City Operations)
FY 2017/18 FY 2018/19 % Inc/(Dec)
566,727,330 531,150,820 (6%)
|3CITY OF CLEARWATER |3CITY OF CLEARWATER
All Funds
Fund FY 2017/18 FY 2018/19 Increase/
(Decrease)
General Fund $ 134,945,720 $ 148,139,000 10%
Utility Funds 174,760,000 193,560,100 11%
Enterprise Funds 10,343,040 10,931,050 6%
Internal Service Funds 62,393,670 65,112,600 4%
Special Revenue Funds 26,609,190 17,439,030 (34%)
Capital Fund 157,675,710 95,969,040 (39%)
|4CITY OF CLEARWATER |4CITY OF CLEARWATER
$0
$3
$6
$9
$12
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
$11.2
$10.2
$7.9 $7.5 $8.2
$9.4
$10.2
$11.2
Property Values
Billion
|5CITY OF CLEARWATER |5CITY OF CLEARWATER
Millage Rate
Current Millage Rate 5.1550 mills
Proposed Millage Rate 5.9550 mills
(22.32% greater than rolled-back rate)
Rolled Back Rate 4.8684 mills
|6CITY OF CLEARWATER |6CITY OF CLEARWATER
$0
$10
$20
$30
$40
$50
$60
$70
$50.1
$43.9
$37.7 $38.3 $43.3 $46.5
$50.4
$63.9
Ad Valorem Tax Revenues
Million
|7CITY OF CLEARWATER |7CITY OF CLEARWATER
General Fund Revenue
Source FY 2017/18 FY 2018/19 Increase/
(Decrease)
Ad Valorem Tax $48,026,390 $60,858,200 27%
Utility Taxes 14,741,900 15,188,200 3%
Other Taxes 6,695,000 6,649,400 (1%)
Franchise Fees 10,030,000 9,748,000 (3%)
Intergovernmental 22,711,440 23,141,960 2%
Charges for Service 16,311,460 15,290,960 (6%)
Transfers In 10,641,120 11,100,610 4%
All Other Revenue 5,788,410 6,161,670 6%
TOTAL $134,945,720 $148,139,000 10%
|8CITY OF CLEARWATER |8CITY OF CLEARWATER
General Fund Expenditures
Department FY 2017/18 FY 2018/19 Increase
Police $41,389,690 $42,351,890 2%
Fire 27,143,410 27,641,780 2%
Parks & Recreation 28,916,880 29,846,370 3%
Library 7,307,220 7,439,790 2%
Planning & Development 5,678,790 6,151,040 8%
Engineering 7,755,510 7,991,460 3%
Non-Departmental 4,917,640 14,239,940 190%
All Other Departments 11,836,580 12,476,730 5%
TOTAL $134,945,720 $148,139,000 10%
|9CITY OF CLEARWATER |9CITY OF CLEARWATER
General Fund Budget
By Department
Police 29%
Fire / EMS
19%
Parks and
Recreation
20%
Library 5%
Engineering
5%
Planning and
Development
4%
Non-Departmental
10%
Adm/Other
8%
Public Safety
48%
$148.1 Million
|10CITY OF CLEARWATER |10CITY OF CLEARWATER
General Fund Budget
By Category
Personnel
62%
Operating
15%
Internal
Service 12%
Interfund
Transfers
10%
Debt and
Capital 1%
$148.1 Million
|11CITY OF CLEARWATER |11CITY OF CLEARWATER
0
250
500
750
1,000
1,250
1,500
1,750
2,000 1,893.6 1,766.8 1,681.4 1.695.7 1.745.0 1,832.6 1,833.5
Full Time Equivalent Positions
(All Funds)
Other Funds General Fund
|12CITY OF CLEARWATER |12CITY OF CLEARWATER
Capital Improvement Fund
Utility
Operations
59%
General
Government
30%
Internal
Service
9%
Small
Enterprise
2%
$95.9 Million
|13CITY OF CLEARWATER |13CITY OF CLEARWATER
Special Budget Meeting
Tuesday, July 31 –1:30 p.m.
|14CITY OF CLEARWATER |14CITY OF CLEARWATER
Public Hearings
Thursday, Sept. 6 –6 p.m.
Thursday, Sept. 20 –6 p.m.
|15CITY OF CLEARWATER
Fiscal Year
2018/19
myclearwater.com
PRELIMINARY
ANNUAL OPERATING
&
CAPITAL
IMPROVEMENT
BUDGETS
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4816
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 4.1
SUBJECT/RECOMMENDATION:
Request for authority to initiate a foreclosure action on behalf of the City against the Estate of
Willie B. Holmes to seek recovery of a delinquent note secured by a mortgage on property
located at 505 North Garden Avenue.
SUMMARY:
In 2002, the City issued a loan to Willie B. Holmes in the amount of $80,000 to replace a
single-family home located at 505 North Garden Avenue. Mr. Holmes passed away in 2011,
requiring full payment of the loan at that time. Repeated attempts by staff to contact Mr.
Holmes’ estate on this matter have been unsuccessful. Staff has followed direction provided in
the Economic Development and Housing Department Affordable Housing Loan Foreclosure
and Loan Foreclosure Alternative Policy. In accordance with the policy, notices of delinquency,
default and intent to seek council approval to initiate foreclosure were sent to the borrower’s
address of record. Staff is now recommending the last-resort option of initiating foreclosure.
The principal balance of the loan is $69,900.23 and there appears to be no superior debtors
with an interest in this property.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 7/16/2018
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4817
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 4.2
SUBJECT/RECOMMENDATION:
Request for authority to initiate a foreclosure action on behalf of the City against Bethel
Christian Center Church, Inc. to seek recovery of a delinquent note secured by a mortgage on
property located at 1002, 1004 and 1006 Grant Street, Clearwater.
SUMMARY:
In 1999, the City purchased three contiguous lots totaling 15,750 square feet (Property) for
$54,000 using Community Development Block Grant Program funds made available from the
United States Department of Housing and Urban Development. In 2006, the City sold the
Property to Bethel Christian Center Church, Inc. (Bethel Christian) for $119,503 to construct a
senior living facility. In lieu of collecting the full sale proceeds at closing, the City agreed to
issue a loan for the property in the amount of $113,500. The property’s value dropped
considerably over the next several years which reduced or eliminated the feasibility for future
investment by Bethel Christian; the senior living facility was never constructed. Attempts to
work out alternative payment arrangements with Bethel Christian were unsuccessful and more
recently, staff’s attempts to contact Bethel Christian’s principal owner have yielded no
responses. Staff has followed direction provided in the Economic Development and Housing
Department Affordable Housing Loan Foreclosure and Loan Foreclosure Alternative Policy. In
accordance with the policy, notices of delinquency, default and intent to seek Council approval
to initiate foreclosure were sent to Bethel Christian’s address of record. Staff is now
recommending the last-resort option of initiating foreclosure. The principle balance of the loan
is $103,166.87 and there appears to be no superior debtors with an interest in this property.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 7/16/2018
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4820
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Economic Development & Housing
Agenda Number: 4.3
SUBJECT/RECOMMENDATION:
Approve the Contract for Sale of Real Property by the City of Clearwater (Contract) between
the City and Florida Spine Properties, LLC; and authorize the appropriate officials to execute
same, together with all other instruments required to affect closing. (consent)
SUMMARY:
This property is located at 2251 Drew Street and is the former site of the City of Clearwater’s
East Library (Pinellas County Property I.D. # 18-29-16-00000-220-0300). Construction of a
new joint use library on the St. Petersburg College campus is complete and East Library
operations have been relocated to the new facility.
On January 18, 2018, City Council declared the property surplus for the purpose of sale,
through Invitation to Bid #11-18, whereby the successful bid was required to meet the terms set
by Council. Per City Charter 2.01, real property declared surplus shall be sold to the party
submitting the highest competitive bid above the appraised value whose bid meets the terms
set by the Council and whose proposed use of the property is in accordance with the Council’s
stated purpose for declaring the property surplus. Accordingly, all qualifying bids were required
to meet the following terms:
·Bid price shall exceed $1,000,000.
·The property must generate ad valorem tax revenue free from exemptions. Alternatively,
an otherwise tax-exempt purchaser shall enter into a Payment in Lieu of Taxes
Agreement for all city portions of real property taxes, tangible property taxes, utility taxes
and any other applicable taxes.
·The property owner shall increase the site’s property value through capital investment
which must commence within one year of purchase.
An appraisal was performed on the property by James Millspaugh and Associates, Inc. The
appraised value was $1,000,000 with a valuation date of April 5, 2017.
The City received two bids; both met the minimum qualifications listed above. Each bidder is
identified below with the respective proposed purchase price.
·Florida Spine Properties, LLC submitted a qualifying bid with a proposed purchase price
of $1,415,000.
·Skycrest Christian School submitted a qualifying bid with a proposed purchase price of
$1,250,000.
Consistent with City Charter 2.01 referenced above, staff recommends approval of the
Contract between the city and Florida Spine Properties, LLC, the entity having submitted the
highest competitive bid above the appraised value whose bid meets the terms set by the
Council. The proposed contract includes a purchase price of $1,415,000 and incorporates all
terms set by Council listed above. Proceeds from sale will be deposited into the General Fund
Page 1 City of Clearwater Printed on 7/16/2018
File Number: ID#18-4820
revenue code 010-00000-364220 (Surplus Land Sales).
USE OF RESERVE FUNDS: NA
Page 2 City of Clearwater Printed on 7/16/2018
CONTRACT FOR SALE OF REAL PROPERTY
BY THE CITY OF CLEARWATER, FLORIDA
PARTIES: The CITY OF CLEARWATER, FLORIDA, a Municipal Corporation of the State of Florida
(herein "Seller" or "City"), whose post office address is 112 South Osceola Avenue, Clearwater, FL
33756, and FLORIDA SPINE PROPERTIES, LLC, a Florida limited liability company (herein "Buyer"),
whose post office address is 2250 Drew Street, Clearwater, Florida 33765, (collectively "Parties"),
hereby agree that the Seller shall sell and Buyer shall buy the real property described in Paragraph 1
below ("Property") upon the following terms and conditions. This Contract shall be effective as of the
date on which the last party executes it, which date shall be referred to as the “Effective Date.”
1. PROPERTY DESCRIPTION
All real property described in that certain Warranty Deed dated December 1, 1981 between George A.
Hunt, Jr. and the City of Clearwater recorded in Official Record Book 5280, Page 892 of the Public
Records of Pinellas County, Florida, which real property is further described on the attached Exhibit “A”
that is incorporated by reference herein. The Parties acknowledge that the street address of the
Property is 2251 Drew Street, Clearwater, Florida 33765.
2. FULL PURCHASE PRICE ..................................…………………………………… $ 1,415,000.00
3. MANNER OF PAYMENT: Wire transfer in U.S. funds at time of closing ………… $ 1,415,000.00
4. PURCHASE PRICE
The full Purchase Price has been determined by Invitation to Bid No. 11-18 (ITB 11-18), a competitive
bid initiated by the City of Clearwater. The minimum bid price established in ITB 11-18 was based upon
an appraisal prepared by James Millspaugh and Associates, Inc. with a valuation date of April 5, 2017.
5. TIME FOR ACCEPTANCE; APPROVALS
Following execution of this contract by Buyer, the price, terms and conditions as contained herein shall
remain unchanged and be held unconditionally open for a period of 45 days following delivery in
duplicate original to City Manager of the City of Clearwater for acceptance and approval, counter-offer,
or rejection by action of the Clearwater City Council ("Council"). If this Contract is accepted and
approved by the Council, it will be executed by duly authorized City officials and delivered to Buyer
within 10 days thereafter. If a counter-offer is approved by the Council, it shall be delivered to Buyer in
writing within 10 days of such action by the City Council, and Buyer shall have 10 days thereafter to
deliver to Seller written notice of acceptance or rejection of such counter-offer. If written notice of
acceptance is not timely delivered, or if the counter-offer is rejected by Buyer, this Contract shall
thereafter be null and void in all respects. If this Contract is rejected by the Council upon initial
presentation to the Council, this contract shall be null and void in all respects and Buyer shall be so
informed in writing within 5 days of such action.
6. TITLE
Seller warrants legal capacity to and shall convey marketable title to the Property by Special Warranty
Deed, subject to matters contained in Paragraph 8 acceptable to Buyer and containing the covenants
and restrictions as set forth in paragraph 7, and the Permitted Exceptions. The term “Permitted
Exceptions” shall mean property taxes for the year of closing; and covenants, restrictions and public
utility easements of record and any title exceptions acceptable to Buyer. Otherwise title shall be free of
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liens, easements and encumbrances of record, or any other liens, easements or encumbrances that
prevent Buyer’s intended use of the Property.
7. COVENANTS & RESTRICTIONS
The sale proposed in this contract shall be subject to the following covenants and restrictions: (1) The
property must generate ad valorem tax revenue free from exemptions. Alternatively, an otherwise tax-
exempt purchaser shall enter into a PILOT agreement for all city portions of real property taxes,
tangible property taxes, utility taxes and any other applicable taxes; and (2) The property owner shall be
required to expend at least $50,000 within the first year of Buyer’s ownership, $50,000 within the
second year of Buyer’s ownership and $200,000 within the third year of Buyer’s ownership toward
capital improvements on the Property. For the purposes of this requirement, the first year is considered
to begin on the closing date and to end on the one-year anniversary thereof, the second year is
considered to begin on the day following the one-year anniversary of the closing date and to end on the
two-year anniversary of the closing date, and the third year is considered to begin on the day following
the two-year anniversary of the closing date and to end on the three-year anniversary of the Closing
date. Any excess amounts expended by Buyer in a particular year of ownership which are above the
applicable requisite amount described in this Paragraph shall apply to the succeeding anniversary year
to reduce the requisite amount due in such succeeding anniversary year accordingly. For the purposes
of determining whether the Buyer has satisfied this capital improvement requirement, it shall be
sufficient for Buyer to expend the requisite amount of monies toward any improvement of the physical
condition of the Property whatsoever (including, without limitation, replacement or upgrade of any
structural, cosmetic, electrical, plumbing, interior or other aspects, systems or features of the Property),
and for Buyer to provide Seller with copies of receipts describing the amount and nature of the capital
improvements. Further, Buyer is required to commence capital improvements within the first year of
Buyer’s ownership; however, such capital improvements are not required to be completed within the
timeframes described above, and it shall be sufficient for Buyer to simply enter into legally binding
contracts or agreements with one or more third-parties performing the capital improvements which, in
the aggregate, require that Buyer expend at least the requisite amount of monies provided herein;
provided however, that within five years of the closing date, Buyer completes capital improvements to
the Property intended by the expenditures required herein. If Buyer fails to expend the required
amounts towards capital improvements as required herein, Seller has the right, at its sole discretion, to
repurchase the Property from Buyer at a purchase price equal to $1,415,000.00, payable in cash at
closing. Buyer, upon the request from Seller, shall forthwith reconvey the Property to Seller via special
warranty deed. The terms of this paragraph 7 shall not merge into the deed, are an integral, material
inducement for the Seller to convey the Property, and shall survive unless and until incorporated in total
into a deed which conveys the Property from Seller to Buyer.
8. TITLE EVIDENCE
Seller shall, at Seller expense and within 30 days prior to closing date deliver to Buyer a title insurance
commitment issued by a Florida licensed title insurer agreeing to provide owner’s title insurance
coverage in the amount of the Purchase Price against all liens, encumbrances, exceptions or
qualifications acceptable to the Buyer in writing, and the easements, except for the Permitted
Exceptions set forth under this Contract, and for any liens, encumbrances, and easements which shall
be discharged by Seller at or before closing. Such owner’s title insurance coverage shall provide for
the standard exceptions thereto to be deleted, subject to satisfaction of the requirements outlined by the
title underwriter in the title commitment for deletion of said exception, including Buyer securing and
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providing a survey to underwriter. Seller shall be responsible for paying all title insurance premium
costs related to the owner’s title insurance commitment to provide such title insurance coverage that will
be delivered to the Buyer at Closing. Seller shall convey marketable title subject only to Permitted
Exceptions defined under this Contract. Marketable title shall be determined according to applicable
Title Standards adopted by The Florida Bar and in accordance with law, and subject to the Permitted
Exceptions defined under this Contract. Buyer shall have 15 days from receiving evidence of title to
examine it. If title is found defective, Buyer shall, within 7 days thereafter, notify Seller in writing
specifying defect(s). If there are any defects in title to the Property, Seller will have 120 days from
receipt of notice within which to remove the defect(s), failing which Buyer shall have the option of either
accepting the title as it then is or withdrawing from this Contract. Seller will make a diligent good faith
effort to correct defect(s) in title within the time provided therefor, including the bringing of necessary
suits.
9. SURVEY
Seller will, within 5 days from the delivery of this Contract to Buyer by Seller after acceptance and
approval of the Contract by the Council, deliver to Buyer copies of prior surveys, plans, specifications,
construction and engineering documents relating to the Property, along with any and all documents
relating to the installation, operation and maintenance of the HVAC and plumbing systems on the
Property, which have been prepared for or by Seller, or are in Seller’s possession, and which show all
currently existing structures and any and all systems therein. In the event this transaction does not
close, all documents provided by Seller will be returned to Seller within 10 days from the date this
Contract is terminated.
Buyer may, at Buyer’s expense, and within the time period allowed to deliver and examine title
evidence, obtain a current certified survey of the Property from a registered surveyor. If the survey
reveals encroachments on the Property or that the improvements encroach on the lands of another,
such encroachments will constitute a title defect to be cured within 30 days from receipt by Seller of
the written notice delivered from Buyer of such encroachments. Seller may elect not to cure defects if
Seller reasonably believes any defe ct cannot be cured within such 30 day period, Buyer will have 10
days from receipt of notice of Seller’s inability to cure the defects to elect whether to terminate this
Contract or accept title subject to existing defects and close the transaction without reduction in
Purchase Price.
10. CLOSING PLACE AND DATE
Seller shall designate closing agent and this transaction shall be closed in the offices of the designated
closing agent in Pinellas County, Florida, on or before September 30, 2018, unless extended by other
provisions of this contract including but not limited to time allotted for the removal of title defects as
provided for in Paragraph 8 above. Seller may require, at Seller’s sole discretion, that closing may not
occur prior to August 31, 2018. If the Buyer is unable to comply with any provision of this Contract
within the time allowed, and be prepared to close as set forth above, after making all reasonable and
diligent efforts to comply, then upon giving written notice to the other party, time of closing may be
extended up to 60 days without effect upon any other term, covenant or condition contained in this
contract.
11. CLOSING DOCUMENTS
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Seller shall furnish closing statements for the respective parties, special warranty deed, bill of sale (if
applicable), mechanic's lien affidavit, assignments of leases, tenant and mortgage estoppel letters,
corrective instruments, originals of those assignable service and maintenance contracts that will be
assumed by Buyer after the Closing Date (as determined in Buyer’s sole and absolute discretion) and
letters to each service contractor from Seller advising each of them of the sale of the Property and, if
applicable, the transfer of its contract, and any assignable warranties or guarantees received or held by
Seller from any manufacturer, contractor, subcontractor, or material supplier in connection with the
Property, and assignments of permits and licenses. At Closing, Seller shall also deliver to Buyer an
owner’s title insurance commitment to title insurance coverage, as described in Paragraph 8. The
Closing procedure shall be in accordance with the norms where the Property is located, as provided in
Paragraph 19 below.
12. CLOSING EXPENSES
Pursuant to Chapter 201.24, Florida Statutes, Seller is exempt from paying documentary stamps on the
deed. Buyer shall pay the cost for documentary stamps, if applied to the deed. Seller shall be
responsible for paying the costs of recording any corrective instruments relating to Seller being able to
provide marketable title at Closing. Buyer shall be responsible for all documentary stamp taxes and
other fees associated with Buyer obtaining financing to purchase the Property. Buyer shall also be
responsible for paying recording fees associated with recording the deed and any documents related to
its financing. Each party will be responsible for its own attorney’s fees.
13. PRORATIONS; CREDITS
Taxes, assessments, rent (if any) and other revenue of the Property shall be prorated through the day
before closing. Closing agent shall collect all ad valorem taxes uncollected but due through the day
prior to closing and deliver same to the Pinellas County Tax Collector. If the amount of taxes and
assessments for the current year cannot be ascertained, rates for the previous year shall be used with
due allowance being made for improvements and exemptions. Any deposits held by Seller in trust for
third parties in occupancy of the Property shall be credited to Buyer at time of closing. Any tax
proration based on an estimate will, at request of either party, be readjusted upon receipt of current
year’s tax bill; this provision will survive closing.
14. OCCUPANCY
Seller warrants that there are no parties in occupancy other than the Seller, or as otherwise disclosed
herein and the Property shall not be rented or occupied beyond closing. If Buyer agrees to accept
occupancy of the Property before Closing, Buyer assumes all risk of loss to Property from date of its
occupancy, shall be responsible and liable for maintenance from that date, and shall be deemed to
have accepted Property in its existing condition as of the time of taking occupancy unless otherwise
stated herein or in separate writing; provided, however, that this sentence shall apply only if Buyer
has agreed in writing to accept occupancy of the Property before closing.
15. LEASES
Seller warrants that there are no leases encumbering the Property and Seller will not enter into a
lease for the Property during the duration of this Contract.
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16. PROPERTY CONDITION
Seller shall deliver the Property to Buyer at time of closing in its present "as is" condition, ordinary wear
and tear excepted, and shall maintain the landscaping and grounds in a comparable condition to what
presently exists. Seller makes no warranties other than is disclosed herein under Paragraph 21 (“Seller
Warranties”) and marketability of title. Neither party is aware of any latent defects on the Property and
will immediately notify the other party upon discovery thereof. Buyer’s covenant to purchase the
Property is subject to its right of inspection as described in the succeeding paragraph.
a. As Is With Right of Inspection: Buyer may, at Buyer’s expense within forty-five (45)
days following the Effective Date hereof ("Inspection Period"), conduct inspections, tests,
environmental and any other investigations of the Property Buyer deems necessary to
determine suitability for Buyer's intended use. Accordingly, Buyer is permitted to, without
limitation, hire a licensed engineer, contractor, zoning consultant, environmental
engineer, and/or such other individuals or companies as are deemed appropriate by
Buyer in its sole discretion to inspect all aspects of the property being purchased,
including but not limited to land, structural, radon detection, lead paint, presence of
mold, asbestos, appliances, and whether the Property is suitable for Buyer’s intended
use. Upon Seller’s execution hereof, Seller shall grant reasonable access to the Property
to Buyer, its agents, contractors and assigns for the purposes of conducting the
inspections provided, however, that all such persons enter the Property and conduct the
inspections and investigations at their own risk. For the purposes of the preceding
sentence, risk assumed by Buyer shall survive termination of this Contract and closing
and conveyance of the Property. Buyer shall not engage in any activity that could result
in a mechanics lien being filed against the Property without Seller's prior written consent.
Buyer shall have the right to terminate this Contract and return any deposit paid by
Buyer if any condition or circumstance relating to the Property is not satisfactory for
Buyer’s intended use or as otherwise determined in Buyer’s sole discretion, by Buyer
providing written notice to Seller prior to expiration of the Inspection Period. If Buyer
exercises its right to terminate this Contract within the Inspection Period, then it shall
have no further obligations under this Contract except obligations expressly intended to
survive termination of this Contract. In the alternative, at the Buyer’s sole discretion, if
Seller offers to repair or otherwise remedy such conditions to Buyer satisfaction, Buyer
may accept such offer; or Buyer, at its option, may elect to accept a credit at closing of
the total estimated repair costs as determined by a licensed general contractor of Buyer's
selection and expense. If Buyer terminates this contract, and this transaction does not
close, Buyer agrees, at Buyer expense, to repair all damages to the Property resulting
from the inspections and investigations and return the Property to its present condition.
If Buyer does not elect to terminate this Contract within the Inspection Period, and the
transaction contemplated under this Contract proceeds to Closing, then Buyer shall
further have the right to have the Property re-inspected immediately before the Closing,
provided that only issues raised by Buyer during the Inspection Period, and/or
conditions that have changed on the Property since the expiration of the Inspection
Period, may be raised upon re-inspection of the Property immediately before the
Closing.
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Buyer may also have the property appraised by a Florida licensed certified appraiser
who is listed on the list of appraisers approved by Valley National Bank within forty five
(45) days of Effective Date, and if the value determined to apply in such appra isal is
less than the Purchase Price allocated to the transaction contemplated by the Contract,
then Buyer may give written notice to Seller to terminate this Contract prior to the end of
the Inspection Period, and Buyer shall have no further obligations u nder this Contract
except obligations expressly intended to survive termination of this Contract .
This Contract shall be contingent upon all due diligence deemed appropriate by Buyer,
and Buyer shall have the right to cancel this Contract and be relieved from any and all
liability relating thereto by providing notice to Seller of Buyer’s intent to cancel this
Contract within the Inspection Period.
17. WALK-THROUGH INSPECTION
At a time mutually agreeable between the parties, but not later than the day prior to closing, Buyer may
conduct a final "walk-through" inspection of the Property to determine compliance with any Seller
obligations and to insure that all Property is in and on the premises. In the event that that the condition
of the Property has materially changed since the expiration of the Inspection Period, the Buyer may
elect to terminate the Contract.
18. RISK OF LOSS
Except as provided in Paragraph 14 of this Contract, Seller shall bear the risk of loss associated with
the Property until the Closing. If the Property is damaged by fire or other casualty before closing, Buyer
shall have the option of either taking the Property "as is", together with any insurance proceeds payable
by virtue of such loss or damage, or of canceling this contract.
19. CLOSING PROCEDURE
Unless otherwise agreed or stated herein, closing procedure shall be in accordance with the norms
where the Property is located. Seller will deliver possession and occupancy of the Property to Buyer at
closing. Seller will provide keys, remote controls, and any security access codes necessary to operate
all locks, mailboxes, and security systems. At Closing, the parties shall execute all documents
necessary to effectuate the transaction contemplated by this Contract. Buyer shall pay the Purchase
Price (subject to adjustments and prorations as provided herein) to the escrow agent via wire transfer.
The deed shall be recorded upon clearance of funds. Proceeds of sale shall be released to Seller upon
execution of all documents by the parties and release thereof from escrow.
20. DEFAULT
If this transaction contemplated by this Contract is not closed due to any default or failure on the part of
the Seller, other than Seller being unable to make the title marketable after a diligent and good faith
effort, Buyer may either (i) seek specific performance; or (ii) unilaterally cancel this Contract, receive a
return of any deposits, and have no further obligation under the Contract, upon giving written notice to
Seller. If this transaction is not closed due to any default or failure on the part of the Buyer for any
reason other than Buyer’s permitted termination of this Contract during the Inspection Period or
otherwise as specified under this Contract, Seller’s sole and absolute remedy shall be to receive
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liquidated damages in the amount equal to $42,450, which is 3% of the Purchase Price (the “Liquidated
Damages Amount”), and to unilaterally cancel this Contract upon giving written notice to Buyer. The
Parties acknowledge that actual damages to Seller in the event of the default by Buyer are difficult to
ascertain, and that the Liquidated Damages Amount is not a penalty and is an appropriate
representation of the damages that might be suffered by Seller in the event of such a default.
21. SELLER WARRANTIES
Seller warrants the following to be true and accurate and further agrees that as of closing the following
will be true and accurate, with these representations to survive the closing:
(a) Seller (i) has complete and full authority to execute the Contract and to convey to Buyer
good and marketable fee simple title to the Property, in accordance with the Contract, which is free and
clear of all liens, encumbrances and other exceptions to title except for the Permitted Exceptions, (ii)
will execute and deliver such other documents, instruments and agreements, including, but not limited
to, affidavits and certificates necessary to effectuate the transaction contemplated herein, and (iii) will
take all such additional action necessary or appropriate to effect and facilitate the consummation of the
sale and purchase transaction contemplated herein.
(b) All assessments that are liens against the Property are shown in the official records of the
taxing authorities in whose jurisdiction the Property is located; no improvements (site or area) have
been constructed or installed by any public authority, the cost of which may be assessed in whole or in
part against any part of the Property in the future; and Seller has not been notified of any possible
future improvements that might create an assessment against any part of the Property.
(c) Seller has not received notice of any violations of law, municipal or county ordinances, or
other legal requirements with respect to the Property or with respect to the use, occupancy or
construction thereon.
(d) Seller will not further sell, lease, encumber, convey, assign or contract to sell, convey,
assign, pledge, encumber or lease all or any part of the Property, nor restrict the use of all or any part of
the Property, nor take or cause to be taken any action in conflict with the Contract at any time between
the Effective Date and (i) Closing, or (ii) the earlier termination of the Contract pursuant to its terms.
Seller additionally hereby represents and warrants that no leases, purchase contracts, rights of first
refusal or similar agreements exist in connection with the Property which would in any way interfere
with Buyer's ability to purchase the Property as provided herein, or which is in any way in contravention
of the spirit and intent of the Contract.
(e) There currently exists access to and from the Property to all street fronts and adjoining
right of ways.
(f) Neither the entering into of the Contract nor the consummation of the transaction
contemplated hereby will constitute or result in a violation or breach by Seller of any judgment, order,
writ, injunction or decree issued against or imposed upon it, or will result in a violation of any applicable
law, order, rule or regulation of any governmental authority. There is no action, suit, proceeding or
investigation pending which would become a cloud on the title to the Property or any portion thereof or
which questions the validity or enforceability of the transaction contemplated by the Contract or any
action taken pursuant hereto in any court or before or by any federal, district, county, or municipal
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department, commission, board, bureau, agency or other governmental instrumentality.
(g) Seller has no knowledge of, nor has Seller received any notice of, any actual or
threatened action, litigation, or proceeding by any organization, person, individual or governmental
agency (including governmental actions under condemnation authority or proceedings similar thereto)
against the Property or Seller, nor has any such organization, person, individual or governmental
agency communicated to Seller anything which Seller believes to be a threat of any such action,
litigation or proceeding. Seller agrees to indemnify and hold harmless Buyer, its officers, shareholders,
directors, agents, employees and contractors from any claims, liabilities or other actions which may
arise as a result of the entering into the Contract by Buyer with Seller, including, but not limited to any
actions or proceedings brought by any tenants of the Property.
22. RADON GAS NOTIFICATION
In accordance with provisions of Section 404.056(8), Florida Statutes (2014), as amended, Buyer is
hereby informed as follows:
RADON GAS: Radon is a naturally occurring radioactive gas that, when it has
accumulated in a building in sufficient quantities, may present health risks to persons
who are exposed to it over time. Levels of radon that exceed federal and state guidelines
have been found in buildings in Florida. Additional information regarding radon and radon
testing may be obtained from your county public health unit.
23. CONTRACT NOT RECORDABLE; PERSONS BOUND
Neither this contract nor any notice of it shall be recorded in any public records. This contract shall bind
and inure to the benefit of the parties and their successors in interest. Whenever the context permits,
singular shall include plural and one gender shall include all.
24. NOTICE
All notices will be in writing and provided for herein shall be deemed to have been duly given if and
when deposited in the United States Mail, overnight courier, or personal delivery, properly stamped and
addressed to the respective party to be notified, including the parties to this contact and the parties’
attorneys.
25. ASSIGNABILITY; PERSONS BOUND
This contract is not assignable. The terms "Buyer", "Seller", and "Broker" (if any) may be singular or
plural. This Contract is binding upon Buyer, Seller, and their heirs, personal representatives,
successors and assigns (if assignment is permitted).
26. ATTORNEY FEES; COSTS
In any litigation arising out of this contract, the prevailing party shall be entitled to recover reasonable
attorney's fees, costs, and expenses.
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27. CURE PERIOD
Prior to any claim for default being made, a party will have an opportunity to cure any alleged default. If
a party fails to comply with any provision of this Contract, the other party will deliver written notice to the
non-complying party specifying the non-compliance. The non-complying party will have 7 days after
delivery of such notice to cure the non-compliance. Notice and cure shall not apply to failure to close.
28. BROKER REPRESENTATION
Neither Party hereto is represented by a Licensed Real Estate Broker upon the execution hereof.
Should either Party choose to obtain the services of a License Real Estate Broker, the Party obtaining
such services shall be responsible for any Broker fee or expense due to said Broker.
29. EFFECT OF PARTIAL INVALIDITY
The invalidity of any provision of this contract will not and shall not be deemed to affect the validity of
any other provision. In the event that any provision of this contract is held to be invalid, the parties
agree that the remaining provisions shall be deemed to be in full force and effect as if they had been
executed by both parties subsequent to the expungement of the invalid provision.
30. GOVERNING LAW
It is agreed by and between the parties hereto that this contract shall be governed by, construed, and
enforced in accordance with the laws of the State of Florida.
31. COUNTERPARTS; FACSIMILE COPY
This contract may be executed in two or more counterparts, each of which shall be deemed an original
and all of which together shall constitute one instrument. A facsimile copy of this contract, including any
addendum, attachments and any written modifications hereof, and any initials or signature thereon shall
be deemed an original.
32. ENTIRE AGREEMENT
Upon execution by Seller and Buyer, this contract shall constitute the entire agreement between the
parties, shall supersede any and all prior and contemporaneous written and oral promises,
representations or conditions in respect thereto. All prior negotiations, agreements, memoranda and
writings shall be merged herein. Any changes to be made in this agreement shall only be valid when
expressed in writing, acknowledged by the parties and incorporated herein or attached hereto.
The Remainder of this Page Intentionally Left Blank
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Contract for Sale of Real Property by
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EXECUTED this _____ day of ________________________, 2018 by Buyer.
FLORIDA SPINE PROPERTIES, LLC
By: ______________________________________
______________________________________
Print Name/Title
APPROVED BY SELLER & EFFECTIVE this _____ day of _________________________, 2018.
THE CITY OF CLEARWATER, FLORIDA
_____________________________ By: _____________________________
George N. Cretekos William B. Horne, II
Mayor City Manager
Approved as to form: Attest:
_____________________________ ________________________________
Pamela Akin Rosemarie Call
City Attorney City Clerk
J:\F\Florida Spine Institute\2251 Drew Sale Documents\Sale East Library Contract.1o.docx
:*cak*jmp*cjd*jmp 6/27/18
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Contract for Sale of Real Property by
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EXHIBIT “A”
Legal Description
LIBRARY SITE:
From the NW corner of the NW ¼ of the NW ¼ of Section 18, Township 29 South, Range 16
East, thence S 89° 22’ 51” E, along the centerline of Drew Street, 553.20 feet; thence S 00° 18’
05” W, 50.0 feet to a point of beginning; thence S 89° 22’ 51” E, 220.00 feet; thence S 00° 18’
05” W, 220.00 feet; thence N 89° 22’ 51” W, 220.00 feet; thence N 00° 18’ 05” E, 220.00 feet to
the point of beginning.
Containing 1.111 Acres
0.7± Acres
From the NW corner of the NW ¼ of the NW ¼ of Section 18, Township 29 South, Range 16
East, Thence S 89° 22’ 51” East, along the centerline of Drew Street, 553.20 feet; Thence S
00° 18’ 05” W est, 270.00 feet to a Point of Beginning; Thence S 89° 22’ 51” East, 220.00 feet;
Thence S 00° 18’ 05” W est, 138.60 feet; Thence N 89° 22’ 51” West, 220.00 feet; Thence N
00° 18’ 05” East, 138.60 feet to the Point of Beginning.
Containing 0.700 Acres
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4791
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Finance
Agenda Number: 5.1
SUBJECT/RECOMMENDATION:
Approve settlement of workers’ compensation claim 10000056, for payment of $75,000
inclusive of attorney fees and costs for Robert Orton with a general release of all claims and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
Mr. Orton (Claimant) retired effective 5/25/18 on a longevity pension at age 55. He was
employed at the City for 22 years. He was hired as a City fleet mechanic where he worked until
he was injured in May 2010. He eventually went on light duty in the Planning and Development
Department until he retired.
Due to his life expectancy, projected medical care and lost wages ranged from $344,000 to
$456,000.
The City has spent $60,959 in claims costs for approximately 8 years on this case and would
incur approximately $10,000 in additional expenses to litigate any remaining issues.
At mediation, the claimant and his attorney agreed to settle this claim for $75,000.00, inclusive
of attorney fees and cost, contingent on City Council approval.
Risk Management Division; the outside attorney for the City of Clearwater, Mark Hungate with
Banker Lopez Gassler, P.A.; and the City’s Claims Committee recommend approval.
Funding for the payment of this settlement is available in the budget for claims expense in the
Central Insurance Fund.
APPROPRIATION CODE AND AMOUNT:
590-7590-545800-519 $75,000.00
Page 1 City of Clearwater Printed on 7/16/2018
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4798
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Finance
Agenda Number: 5.2
SUBJECT/RECOMMENDATION:
Authorize Contract Number 900382 with Smith Fence Company, Clearwater, FL, to provide
fencing and related services, in an annual not-to-exceed amount of $500,000 for a five-year
term, pursuant to Code of Ordinances Section 2.564(1)(d) Cooperative Contracts and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
A cooperative bid effort for fencing and related services was handled by Pinellas County
Procurement and represented the projected requirements for eight agencies in the region,
including Clearwater. Pinellas County Bid Number 178-0122-B was issued for a five-year term
with a mix of firm cost plus markup pricing for Group 7 - Gate Operators. Unit pricing for
Groups 1 through 6 - Steel Fencing and Fence Gates, Plastic Pipe and Fittings and Groups 8
through 11 - Repairs, Installation, Labor, are adjustable at twelve-month intervals by the
Producer Price Index (PPI) and Consumer Price Index (CPI), respectively.
Primary utilization of fencing services is by Parks and Recreation for temporary fencing
associated with events and projects and permanent fencing around facilities such as tennis
and basketball courts, and ballfields. Other departments utilize fencing services for repairs and
project work.
The estimated annual requirements for fencing services by departments are as follows:
Ø Parks and Recreation - $250,000
Ø General Services - $50,000
Ø Public Utilities - $20,000
Ø Clearwater Gas System - $15,000
Ø Planning & Development - $10,000
Ø Engineering - $5,000
Ø Marine & Aviation - $5,000
Ø Police - $5,000
These amounts are subject to change based on projects and events throughout the year. The
authorization includes $140,000 unallocated funds for flexibility with additional needs for any
department(s) within the City, including capital projects in future years as well as emergency
needs that may arise.
APPROPRIATION CODE AND AMOUNT:
Page 1 City of Clearwater Printed on 7/16/2018
File Number: ID#18-4798
Funds are available in Fiscal Year 17/18 departmental budgets in various operating and capital
codes, and will be budgeted accordingly in future fiscal years.
Page 2 City of Clearwater Printed on 7/16/2018
Cut along the outer border and affix this label to your sealed bid
envelope to identify it as a “Sealed Bid”.
Be sure to include the name of the company submitting the bid where
requested.
SEALED BID • DO NOT OPEN
SEALED BID NO.: 178-0122-B(LN)
BID TITLE: FENCING, GATE OPERATORS & HANDRAILS
DUE DATE/TIME: APRIL 10, 2018 @ 3:00 P.M.
SUBMIT BY: ___________________________
(Name of Company)
DELIVER TO: PURCHASING DEPARTMENT
Board of County Commissioners
Annex Building –6th Floor
400 South Fort Harrison Avenue
Clearwater, FL 33756
Please Note:
From time to time, addenda may be issued to this bid. Any such addenda will be posted on the
same Web site, www.pinellascounty.org/purchase, from which you obtained this bid.
Before submitting your bid/proposal you should check our Web site to download any addenda
that may have been issued. Please remember to sign and return Addenda Acknowledgement
Form with completed bid package if applicable.
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SUBMIT TO:
PINELLAS COUNTY BOARD OF
COUNTY COMMISSIONERS
400 S. FT. HARRISON AVENUE
ANNEX BUILDING – 6TH FLOOR
CLEARWATER, FL 33756
INVITATION TO BID
ISSUE DATE:
March 16, 2018
BID SUBMITTALS RECEIVED AFTER SUBMITTAL DATE & TIME WILL NOT BE
CONSIDERED
TITLE: FENCING, GATE OPERATORS, AND HANDRAILS
BID NUMBER:
178-0122-B(LN)
SUBMITTAL DUE: April 10, 2018 @ 3:00 P.M.
AND MAY NOT BE WITHDRAWN FOR 60 DAYS FROM DATE LISTED ABOVE.
PRE-BID DATE & LOCATION:
NOT APPLICABLE
DEADLINE FOR WRITTEN QUESTIONS: March 30, 2018 BY 3:00 P.M.
SUBMIT QUESTIONS TO: LUCY NOWACKI AT lnowacki@pinellascounty.org
Phone: 727-464-3766 Fax: 727/464-3925
THE MISSION OF PINELLAS COUNTY
Pinellas County Government is committed to progressive public policy, superior public service,
courteous public contact, judicious exercise of authority and sound management of public
resources to meet the needs and concerns of our citizens today and tomorrow.
JOSEPH LAURO,
CPPO/CPPB
Director of Purchasing
NOTE: BIDS ARE TO BE SUBMITTED IN DUPLICATE
BIDDER MUST COMPLETE THE FOLLOWING
BIDDERS ARE CAUTIONED THAT THE POLICY OF THE BOARD OF COUNTY COMMISSIONERS, PINELLAS COUNTY, IS TO
ACCEPT THE LOWEST RESPONSIBLE BID RECEIVED MEETING SPECIFICATIONS. NO CHANGES REQUESTED BY A BIDDER
DUE TO AN ERROR IN PRICING WILL BE CONSIDERED AFTER THE BID OPENING DATE AS ADVERTISED. BY SIGNING THIS
PROPOSAL FORM BIDDERS ARE ATTESTING TO THEIR AWARENESS OF THIS POLICY AND ARE AGREEING TO ALL OTHER
BID TERMS AND CONDITIONS, INCLUDING ALL INSURANCE REQUIREMENTS.
PAYMENT TERMS: ____% ___DAYS, NET 45 (PER F.S. 218.73) *BID DEPOSIT, IF REQUIRED, IS ATTACHED IN THE AMOUNT
OF $ _________
BIDDER (COMPANY NAME): __________________________________ D/B/A _____________________________________
MAILING ADDRESS: ______________________________________ CITY / STATE / ZIP ___________________________
COMPANY EMAIL ADDRESS: ______________________________
PHN: (__)__________ FAX: (__)__________
CONTACT NAME: _______________________
*REMIT TO NAME: ________________________________________
(As Shown On Company Invoice)
_________________________________FEIN#__________________
Proper Corporate Identity is needed when you submit your bid,
especially how your firm is registered with the Florida Division of
Corporations. Please visit www.sunbiz.org for this information. It is
essential to return a copy of your W-9 with your bid. Thank you.
PRINT NAME: _______________________________
EMAIL ADDRESS: ___________________________
I HEREBY AGREE TO ABIDE BY ALL TERMS AND CONDITIONS OF
THIS BID, INCLUDING INSURANCE REQUIREMENTS & CERTIFY I
AM AUTHORIZED TO SIGN THIS BID FOR THE BIDDER.
AUTHORIZED SIGNATURE: ____________________________
PRINT NAME/TITLE: ________________________________________
FORMS CHECKLIST
COPY OF COMPANY INVOICE
W-9 (TAXPAYER ID)
SEE PAGES 28 - 35 SECTION F FOR BID PRICING SUMMARY
THIS FORM MUST BE RETURNED WITH YOUR RESPONSE
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SECTION A - GENERAL CONDITIONS
1. PREPARATION OF BID:
Bid will be prepared in accordance with the following:
(a) Our enclosed Bid Summary is to be used in submitting your bid.
(b) All information required by the Bid Summary shall be furnished. The bidder should print or type his name and
manually sign the schedule and each continuation sheet on which an entry is made.
(c) Unit prices shall be shown and where there is an error in extension of price, the unit price shall govern.
(d) Alternate bids will not be considered unless authorized by the Invitation to Bid.
(e) Proposed delivery time must be shown and shall include Sundays and holidays.
(f) The County is exempt from all state and federal sales, use, transportation and excise taxes. Taxes of any
kind and character, payable on account of the work performed and materials furnished under the award, shall
be paid by the bidder and deemed to have been included in the bid. The Laws of the State of Florida provide
that sales and use taxes are payable by the bidder upon the tangible personal property incorporated in the
work and such taxes shall be paid by the bidder and be deemed to have been included in the bid.
(g) Bidders shall thoroughly examine the drawings, specifications, schedule, instructions and all other contract
documents.
(h) Bidders shall make all investigations necessary to thoroughly inform themselves regarding plant and facilities
for delivery of material and equipment as required by the bid conditions. Plea of ignorance by the bidder of
conditions that exist or that may hereafter exist as a result of failure or omission on the part of the bidder to
make the necessary examinations and investigations, or failure to fulfill in every detail the requirements of the
contract documents, will not be accepted as a basis for varying the requirements of the County or the
compensation to the vendor.
(i) Bidders are advised that all County Contracts are subject to all legal requirements provided for in the
Purchasing Ordinance and/or State and Federal Statutes.
2. DESCRIPTION OF SUPPLIES:
(a) Any manufacturer's names, trade names, brand name, or catalog numbers used in specifications are for the
purpose of describing and establishing general quality levels. SUCH REFERENCES ARE NOT INTENDED
TO BE RESTRICTIVE. Bids will be considered for all brands which meet the quality of the specifications
listed for any items.
(b) Bidders are required to state exactly what they intend to furnish, otherwise they shall be required to furnish
the items as specified.
(c) Bidders will submit, with their proposal, data necessary to evaluate and determine the quality of the item(s)
they are bidding.
3. ALTERNATES:
Unless otherwise provided in an Invitation to Bid or Request for Proposals, ALTERNATIVES may be included in the
plans, specifications, and/or proposals. When included, the Bidder or Offerer shall indicate on the proposal the cost
of said alternate and sum to be deducted or added to the Base Bid. Such alternates may or may not be accepted by
the County. If approved, it is at the County’s discretion to accept said alternate(s) in any sequence or combination
therein.
4. SUBMISSION OF BID:
(a) Bids or proposals shall be submitted utilizing recycled paper copied on both sides’ wherever possible. Failure
to comply could result in the bid or proposal being rejected.
(b) Bid and changes thereto shall be enclosed in sealed envelopes addressed to the Purchasing Department,
Pinellas County. The name and address of the bidder, the date and hour of the bid submittal and the material
or service bid on shall be placed on the outside of the envelope.
(c) Bid must be submitted on the forms furnished. Electronic/facsimile bids will not be considered. The County
reserves the right to modify the Bid Proposal by electronic/facsimile notice.
5. REJECTION OF BID:
(a) The County may reject a bid if:
1. The bidder misstates or conceals any material fact in the bid.
2. The bid does not strictly conform to the law or requirements of bid, including insurance requirements.
3. The bid is conditional, except that the bidder may qualify his bid for acceptance by the County on an "all
or none" basis, or a "low item" basis. An "all or none" basis bid must include all items upon which the bid
was invited.
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SECTION A - GENERAL CONDITIONS
(b)The respective constitutional officer, county administrator on behalf of the board of county commissioners or
within his/her delegated financial approval authority, or director of purchasing, within his/her delegated
financial approval authority shall have the authority when the public interest will be served thereby to reject
all bids or parts of bids at any stage of the procurement process through the award of a contract.
(c)The County reserves the right to waive minor informalities or irregularities in any bid.
6.WITHDRAWAL OF BID:
(a)Bid may not be withdrawn after the time set for the bid submittal for a period of time as specified.
(b)Bid may be withdrawn prior to the time set for the bid submittal. Such request must be in writing.
7.LATE BID OR MODIFICATIONS:
(a)Bid and modifications received after the time set for the bid submittal will not be considered. In addition, late
bids will not be accepted, will be rejected and will be returned for any reason. The time clock stamp
located in Pinellas County Purchasing Department shall be the official time stamp. This upholds the
integrity of the bidding process.
(b)Modifications in writing received prior to the time set for the bid submittal will be accepted.
8.PUBLIC REVIEW AT BID OPENING:
Bids will be opened immediately after the bid submittal date and time (3:00 PM) by the Pinellas County
Purchasing Department, 400 South Fort Harrison Avenue, Annex Building, 6th Floor, Clearwater, FL 33756.
The public may attend the bid opening, but may not immediately review any bids submitted. The names of
respondents and their bids amounts will be read aloud at the time of opening. Pursuant to Florida Statute,
Section 119.071(1)(b)2, all bids submitted shall be subject to review as public records after 30 days from
opening, or earlier if an intended decision is reached before the thirty day period expires. Unless a specific
exemption exists, all documents submitted will be released pursuant to a valid public records request. All
trade secrets claims shall be dispositively determined by a court of law prior to trade secret protection being
granted.
9.BID TABULATION INQUIRIES:
Inquiries relating to the results of this bid, prior to the official bid award by the Pinellas County Board of County
Commissioners may be made by visiting the Pinellas County Purchasing Office. Tabulations will be posted on the
Purchasing Website (www.pinellascounty.org/purchase/Current_Bids1.htm ) after 30 days to comply with Florida
Statute 119.071(1)(b)2.
10.AWARD OF CONTRACT:
(a)The contract will be awarded to the lowest responsive, responsible bidder whose bid, conforming to the
Invitation to Bid, is most advantageous to Pinellas County, price and other factors considered. For Invitation
to Bid for Sale of Real or Surplus Property, award will be made to the highest and most advantageous bid
including price and other factors considered.
(b)The County reserves the right to accept and award item by item, and/or by group, or in the aggregate, unless
the bidder qualifies his bid by specified limitations. See Rejection of Bids.
(c)If two or more bids received are for the same total amount or unit price, or in the case of proposals, the
qualifications, quality and service are equal, the contract shall be awarded to the local bidder/proposer. A
local firm is defined as a firm with headquarters in geographical Pinellas County. Headquarters shall
mean the office location that serves as the administrative center and principal place of business. If two or
more bids received are for the same total amount or unit price or in the case of proposals, the qualifications,
quality and service are equal and no firms are deemed local, then the contract shall be awarded by drawing
lots in public.
(d)Prices quoted must be FOB Pinellas County with all transportation charges prepaid unless otherwise specified
in the Invitation to Bid.
(e)A written award of acceptance (Purchase Order), mailed or otherwise furnished to the successful bidder, shall
result in a binding contract without further action by either party.
11.BIDS FROM RELATED PARTIES OR MULTIPLE BIDS RECEIVED FROM ONE VENDOR:
Where two (2) or more related parties each submit a bid or proposal or multiple bids are received from one (1) vendor,
for any contract, such bids or proposals shall be judged non-responsive. Related parties mean bidders or proposers
or the principles thereof, which have a direct or indirect ownership interest in another bidder or proposer for the same
contract or in which a parent company or the principles thereof of one (1) bidder or proposer have a direct or indirect
ownership interest in another bidder or proposer for the same contract.
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SECTION A - GENERAL CONDITIONS
12. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS:
The laws of the State of Florida apply to any purchase made under this Invitation to bid. Bidders shall comply with all
local, state, and federal directives, orders and laws as applicable to this bid and subsequent contract(s) including but
not limited to Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Equal Employment
Opportunity (EEO), Minority Business Enterprise (MBE), and OSHA as applicable to this contract.
13. PROVISION FOR OTHER AGENCIES:
Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies,
departments, and municipalities the bid prices submitted in accordance with said bid terms and conditions therein,
should any said governmental entity desire to buy under this proposal. Eligible Users shall mean all state of Florida
agencies, the legislative and judicial branches, political subdivisions (counties, local district school boards, community
colleges, municipalities, or other public agencies or authorities), which may desire to purchase under the terms and
conditions of the contract.
14. COLLUSION:
The bidder, by affixing his signature to this proposal, agrees to the following: "Bidder certifies that his bid is made
without previous understanding, agreement, or connection with any person, firm or corporation making a bid for the
same item(s) and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action".
15. CONTRACTOR LICENSE REQUIREMENT:
All contractors performing construction and related work in Pinellas County must comply with our regulatory
legislation, Chapter 75-489, Laws of Florida, as amended. Failure to have a competency license in a regulated trade
will be cause for rejection of any bid and/or contract award.
16. MATERIAL SAFETY DATA SHEETS REQUIREMENTS:
If any chemicals, materials, or products containing toxic substances, in accordance with OSHA Hazardous
Communications Standards, are contained in the products purchased by the County as a result of this bid, the
successful bidder shall provide a Material Safety Data Sheet at the time of each delivery.
17. RIGHT TO AUDIT:
Pinellas County reserves the privilege of auditing a vendor's records as such records relate to purchases between
Pinellas County and said vendor. Such audit privilege is provided for within the text of the Pinellas County Code §2-
176(j). Records should be maintained for five (5) years from the date of final payment.
18. PUBLIC ENTITY CRIME AND SCRUTINIZED COMPANIES:
Contractor is directed to the Florida Public Entity Crime Act, Fla. Stat. 287.133, and Fla. Stat. 287.135 regarding
Scrutinized Companies, and Contractor agrees that its bid and, if awarded, its performance of the agreement will
comply with all applicable laws including those referenced herein. Contractor represents and certifies that Contractor
is and will at all times remain eligible to bid for and perform the services subject to the requirements of these, and
other applicable, laws. Contractor agrees that any contract awarded to Contractor will be subject to termination by
the County if Contractor fails to comply or to maintain such compliance.
19. MULTIPLE COPIES:
Unless otherwise specified, responses to an Invitation to Bid (ITB) or Request for Proposal (RFP) should be submitted
in duplicate.
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SECTION A - GENERAL CONDITIONS
20. COUNTY INDEMNIFICATION:
a) The first ten dollars ($10) of compensation received by the contractor pursuant to this contract represents
specific consideration for the following indemnification: contractor shall indemnify, pay the cost of defense,
including attorneys' fees, and hold harmless the County from all suits, actions or claims of any character brought
on account of any injuries or damages received or sustained by any person, persons or property by or from the
said contractor; or by, or in consequence of any neglect in safeguarding the work; or through the use of
unacceptable materials in the construction of improvements; or by, or on account of any act or omission, neglect
or misconduct of the said contractor; or by, or on account of, any claim or amounts recovered under the
"Workers' Compensation Law" or of any other laws, by-laws, ordinance, order or decree, except only such injury
or damage as shall have been occasioned by the sole negligence of the County.
b) Unless specifically prohibited by Florida Law, the successful bidder(s) agrees to indemnify the County and hold
it harmless from and against all claims, liability, loss, damage or expense, including counsel fees, arising from
or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon,
with respect to the goods or any part thereof covered by this order, and such obligation shall survive acceptance
of the goods and payment thereof by the County.
c) The duty to defend under this Article is independent and separate from the duty to indemnify, and the duty to
defend exists regardless of any ultimate liability of the CONSULTANT, the COUNTY and any indemnified
party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of
such claim being provided to the CONSULTANT. The CONSULTANT’S obligation to indemnify and defend
under this Article will survive the expiration or earlier termination of this Agreement until it is determined by final
judgment that an action against the COUNTY or an indemnified party for the matter indemnified hereunder is
fully and finally barred by the applicable statute of limitations.
21. VARIANCE FROM STANDARD TERMS & CONDITIONS:
All standard terms and conditions stated in Section A apply to this contract except as specifically stated in the
subsequent sections of the docum ent, which take precedence over Section A, and should be fully understood by
bidders prior to submitting a bid on this requirement.
22. ADA REQUIREMENT FOR PUBLIC NOTICES:
Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call
727/464-4062 (voice/tdd) fax 727/464-4157, not later than seven days prior to the proceeding.
23. "OR EQUAL" DETERMINATION:
Where bidding other than specified, the determination of equivalency will be at the sole discretion of Pinellas County
and its specialized person.
24. INSURANCE:
Notice: The Contractor/Vendor must provide a certificate of insurance and endorsement in accordance with the
insurance requirements listed below (Section C). Failure to provide the required insurance within a ten (10) day
period following the determination or recommendation of lowest responsive, responsible bidder may result in the
County to vacate the original determination or recommendation and proceed with recommendation to the second
lowest, responsive, responsible bidder.
25. PROCUREMENT POLICY FOR RECYCLED MATERIALS:
Pinellas County wishes to encourage its bidders to use recycled products in fulfilling contractual obligations to the
County and that such a policy will serve as a model for other public entities and private sector companies.
When awarding a purchase of $5,000 or less, or recommending a purchase in excess of $5,000 for products,
materials, or services, the Director of Purchasing may allow a preference to a responsive bidder who certifies that
their product or material contains the greatest percentage of postconsumer material. If they are bidding on paper
products they must certify that their materials and/or products contain at least the content recommended by the EPA
guidelines.
On all bids over fifty thousand dollars ($50,000)) and formal quotes under fifty thousand dollars ($50,000), or as
required by law, the Director of Purchasing shall require vendors to specify which products have recycled materials,
what percentage or amount is postconsumer material, and to provide certification of the percentages of recycled
materials used in the manufacture of goods and commodities procured by the County.
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SECTION A - GENERAL CONDITIONS
Price preference is not the preferred practice the County wishes to employ in meeting the goals of this resolution. If
a price preference is deemed to serve the best interest of the County and further supports the purchase of recycled
materials, the Director of Purchasing will make a recommendation that a price preference be allowed up to an amount
not to exceed 10% above the lowest complying bid received.
DEFINITIONS:
Recovered Materials: Materials that have recycling potential, can be recycled, and have been diverted or removed
from the solid waste stream for sale, use or reuse, by separation, collection, or processing.
Recycled Materials: Materials that contain recovered materials. This term may include internally generated scrap that
is commonly used in industrial or manufacturing processes, waste or scrap purchased from another manufacturer
and used in the same or a closely related product.
Postconsumer Materials: Materials which have been used by a business or a consumer and have served their
intended end use, and have been separated or diverted from the solid waste stream for the purpose of recycling, such
as; newspaper, aluminum, glass containers, plastic containers, office paper, corrugated boxes, pallets or other items
which can be used in the remanufacturing process.
26. ASBESTOS MATERIALS:
The contractor shall perform all work in compliance with Federal, State and local laws, statutes, rules, regulations and
ordinances, including but not limited to the Department of Environmental Protection (DEP)'s asbestos requirements,
40 CFR Part 61, Subpart M, and OSHA Section 29 CFR 1926.58. Additionally, the contractor shall be properly
licensed and/or certified for asbestos removal as required under Federal, State and local laws, statutes, rules,
regulations and ordinances.
The County shall be responsible for filing all DEP notifications and furnish a copy of the DEP notification and approval
for demolition to the successful contractor. The County will furnish a copy of the asbestos survey to the successful
bidder. The contractor must keep this copy on site at all times during the actual demolition.
27. PAYMENT/INVOICES:
SUPPLIER shall submit invoices for payment due as provided herein with such documentation as required by Pinellas
County and all payments shall be made in accordance with the requirements of Section 218.70 et. seq, Florida
Statutes, “The Local Government Prompt Payment Act.” Invoices shall be submitted to the address below unless
instructed otherwise on the purchase order, or if no purchase order, by the ordering department:
Finance Division Accounts Payable
Pinellas County Board of County Commissioners
P. O. Box 2438
Clearwater, FL 33757
Each invoice shall include, at a minimum, the Supplier’s name, contact information and the standard purchase order
number. In order to expedite payment, it is recommended the Supplier also include the information shown in below.
The County may dispute any payments invoiced by SUPPLIER in accordance with the County’s Dispute Resolution
Process for Invoiced Payments, established in accordance with Section 218.76, Florida Statutes, and any such
disputes shall be resolved in accordance with the County’s Dispute Resolution Process.
INVOICE INFORMATION:
Supplier Information Company name, mailing address, phone number, contact name and email address as
provided on the PO
Remit To Billing address to which you are requesting payment be sent
Invoice Date Creation date of the invoice
Invoice Number Company tracking number
Shipping Address Address where goods and/or services were delivered
Ordering Department Name of ordering department, including name and phone number of contact person
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SECTION A - GENERAL CONDITIONS
PO Number Standard purchase order number
Ship Date Date the goods/services were sent/provided
Quantity Quantity of goods or services billed
Description Description of services or goods delivered
Unit Price Unit price for the quantity of goods/services delivered
Line Total Amount due by line item
Invoice Total Sum of all of the line totals for the invoice
Pinellas County offers a credit card payment process (ePayables) through Bank of America. Pinellas County does
not charge vendors to participate in the program; however, there may be a charge by the company that processes
your credit card transactions. For more information please visit Pinellas County purchasing website at
www.pinellascounty.org/purchase.
28. TAXES:
Payments to Pinellas County are subject to Florida taxes.
29. TERMINATION:
(a) Pinellas County reserves the right to terminate this contract without cause by giving thirty (30) days prior
notice to the contractor in writing of the intention to terminate or with cause if at any time the contractor fails
to fulfill or abide by any of the terms or conditions specified.
(b) Failure of the contractor to comply with any of the provisions of this contract shall be considered a material
breach of contract and shall be cause for immediate termination of the contract at the discretion of Pinellas
County.
(c) In the event sufficient budgeted funds are not available for a new fiscal period, the County shall notify the
vendor of such occurrence and contract shall terminate on the last day of current fiscal period without penalty
or expense to the County.
(d) In addition to all other legal remedies available to Pinellas County, Pinellas County reserves the right to
terminate and obtain from another source, any items/services which have not been delivered within the period
of time stated in the proposal, or if no such time is stated, within a reasonable period of time from the date of
order as determined by Pinellas County.
30. BIDDER CAPABILITY/REFERENCES:
Prior to contract award, any bidder may be required to show that the company has the necessary facilities, equipment,
ability and financial resources to perform the work specified in a satisfactory manner and within the time specified. In
addition, the company must have experience in work of the same or similar nature, and can provide references which
will satisfy the County. Bidders must furnish a reference list of at least four (4) customers for whom they have
performed similar services (SEE SECTION D)
31. DELIVERY/CLAIMS:
Prices quoted shall be F.O.B. Destination, FREIGHT INCLUDED and unloaded to location(s) within Pinellas County.
Actual delivery address(es) shall be identified at time of order. Successful bidder(s) will be responsible for making
any and all claims against carriers for missing or damaged items
32. MATERIAL QUALITY :
All materials purchased and delivered against this contract will be of first quality and not damaged and/or factory
seconds. Any materials damaged or not in first quality condition upon receipt will be exchanged within twenty-four
(24) hours of notice to the Contractor at no charge to the County.
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SECTION A - GENERAL CONDITIONS
33. WRITTEN REQUESTS FOR INTERPRETATIONS/CLARIFICATIONS:
No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents.
All questions pertaining to the terms and conditions or scope of work of this bid/proposal must be sent in writing (mail
or fax) to the Purchasing Department and received by the date specified in the ITB. Responses to questions may be
handled as an addendum if the response would provide clarification to requirements of the bid/proposal. All such
addenda shall become part of the contract documents. The County will not be responsible for any other explanation
or interpretation of the proposed bid made or given prior to the award of the contract. The Purchasing Department
will be unable to respond to questions received after the specified time frame.
34. ASSIGNMENT/SUBCONTRACTING/CORPORATE ACQUISITIONS AND/OR MERGERS:
The Contractor shall perform this contract. If a bidder intends to subcontract a portion of this work, the bidder must
disclose that intent in the bid. No assignment or subcontracting shall be allowed without prior written consent of the
County. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the County
within thirty (30) business days of Contractor’s notice of such action or upon the occurrence of said action, whichever
occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the County, shall
include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest
or are contrary to any local, state, or federal laws. Action by the County awarding a bid to a bidder, which has
disclosed its intent to assign or subcontract in its response to the ITB, without exception shall constitute approval for
purposes of this Agreement.
35. EXCEPTIONS:
Contractor is advised that if it wishes to take exception to any of the terms contained in this Bid or the attached service
agreement it must identify the term and the exception in its response to the Bid. Failure to do so may lead County to
declare any such term non-negotiable. Contractor’s desire to take exception to a non-negotiable term will not
disqualify it from consideration for award.
36. NON-EXCLUSIVE CONTRACT:
Award of this Contract shall impose no obligation on the County to utilize the vendor for all work of this type, which
may develop during the contract period. This is not an exclusive contract. The County specifically reserves the right
to concurrently contract with other companies for similar work if it deems such action to be in the County's best
interest. In the case of multiple-term contracts, this provision shall apply separately to each term.
37. PUBLIC RECORDS/TRADE SECRETS: Pinellas County Government is subject to the Florida Public Records law
(Chapter 119, Florida Statutes), and all documents, materials, and data submitted to any solicitation as part of the
response are governed by the disclosure, exemption and confidentiality provisions relating to public records in Florida
Statutes. Except for materials that are “trade secrets” or “confidential” as defined by applicable Florida law, ownership
of all documents, materials, and data submitted in response to the solicitation shall belong exclusively to the County.
To the extent that Proposer/Bidder/Quoter desires to maintain the confidentiality of materials that constitute trade
secrets pursuant to Florida law, trade secret material submitted must be identified by some distinct method that the
materials that constitute a trade secret, and Proposer/Bidder/Quoter shall provide an additional copy of the
proposal/bid/quote that redacts all designated trade secrets. By submitting materials that are designated as trade
secrets and signature of the Proposer/Bidder/Quoter Signature Page, Proposer/Bidder/Quoter acknowledges and
agrees:
(i) that after notice from the County that a public records request has been made for the materials designated as a
trade secret, the Proposer/Bidder/Quoter shall be solely responsible for defending its determination that submitted
material is a trade secret that is not subject to disclosure at its sole cost, which action shall be taken immediately,
but no later than 10 calendar days from the date of notification or Proposer /Bidder/Quoter will be deemed to have
waived the trade secret designation of the materials;
(ii) that to the extent that the proposal/bid/quote with trade secret materials is evaluated, the County and it officials,
employees, agents, and representatives in any way involved in processing, evaluating, negotiating contract terms,
approving any contract based on the proposal/bid/quote, or engaging in any other activity relating to the
competitive selection process are hereby granted full rights to access, view, consider, and discuss the materials
designated as trade secrets through the final contract award;
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SECTION A - GENERAL CONDITIONS
(iii) to indemnify and hold the County, and its officials, employees, agents and representatives harmless from any
actions, damages (including attorney’s fees and costs), or claims arising from or related to the designation of
trade secrets by the Proposer/Bidder/Quoter, including actions or claims arising from the County’s non-disclosure
of the trade secret materials.
(iv) that information and data it manages as part of the services may be public record in accordance with Chapter
119, Florida Statues and Pinellas County public record policies. Proposer/Bidder/Quoter agrees prior to providing
goods/services it will implement policies and procedures to maintain, produce, secure and retain public records
in accordance with applicable laws, regulations, and County Policies, which are subject to approval by the County,
including but limited to the Section 119.0701, Florida Statues.
Notwithstanding any other provision in the solicitation, the classification as trade secret of the entire
proposal/bid/quote document, line item and/or total proposal/bid/quote prices, the work, services, project,
goods, and/or products to be provided by Proposer/Bidder/Quoter, or any information, data, or materials that
may be part of or incorporated into a contract between the County and the Proposer/Bidder/Quoter is not
acceptable to the County and will result in a determination that the proposal/bid/quote is nonresponsive; the
classification as trade secret of any other portion of a proposal/bid/quote document may result in a
determination that the proposal/bid/quote is nonresponsive.
38. LOBBYING:
Lobbying shall be prohibited on all county competitive selection processes and purchasing contract awards pursuant
to this division, including, but not limited to, requests for proposals, requests for quotations, requests for qualifications,
bids or the award of purchasing contracts of any type. The purpose of this prohibition is to protect the integrity of the
procurement process by shielding it from undue influences prior to the contract award, or the competitive selection
process is otherwise concluded. However, nothing herein shall prohibit a prospective bidder/proposer/protestor from
contacting the purchasing department or the county attorney's office to address situations such as clarification and/or
pose questions related to the procurement process.
Lobbying of evaluation committee members, county government employees, elected/appointed officials, or advisory
board members regarding requests for proposals, requests for quotations, requests for qualifications, bids, or
purchasing contracts, by the bidder/proposer, any member of the bidder's/proposer's staff, any agent or representative
of the bidder/proposer, or any person employed by any legal entity affiliated with or representing a
bidder/proposer/protestor, is strictly prohibited from the date of the advertisement, or on a date otherwise established
by the board of county commissioners, until either an award is final, or the competitive selection process is otherwise
concluded. Any lobbying activities in violation of this section by or on behalf of a bidder/proposer shall result in the
disqualification or rejection of the proposal, quotation, statement of qualification, bid or contract.
For purposes of this provision, lobbying shall mean influencing or attempting to influence action or non-action, and/or
attempting to obtain the goodwill of persons specified herein relating to the selection, ranking, or contract award in
connection with any request for proposal, request for quotation, request for qualification, bid or purchasing contract
through direct or indirect oral or written communication. The final award of a purchasing contract shall be the effective
date of the purchasing contract.
Any evaluation committee member, county government employee, elected/appointed official, or advisory board
member who has been lobbied shall immediately report the lobbying activity to the director of purchasing.
39. ADDITIONAL REQUIREMENTS:
The County reserves the right to request additional goods or services relating to this Agreement from the Contractor.
When approved by the County as an amendment to this Agreement and authorized in writing, the Contractor shall
provide such additional requirements as may become necessary.
40. ADD/DELETE LOCATIONS SERVICES:
The County reserves the right to unilaterally add or delete locations/services, either collectively or individually, at the
County’s sole option, at any time after award has been made as may be deemed necessary or in the best interests
of the County. In such case, the contractor(s) will be required to provide services to this contract in accordance with
the terms, conditions, and specifications.
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SECTION A - GENERAL CONDITIONS
41. INTEGRITY OF BID DOCUMENTS
Bidders shall use the original Bid Form(s) provided by the Purchasing Department and enter information only in the
spaces where a response is requested. Bidders may use an attachment as an addendum to the Bid Form(s) if
sufficient space is not available on the original form for the bidder to enter a complete response. Any modifications
or alterations to the original bid documents by the bidder, whether intentional or otherwise, will constitute
grounds for rejection of a bid. Any such modifications or alterations a bidder wishes to propose must be clearly
stated in the bidder’s proposal response and presented in the form of an addendum to the original bid documents.
42. PUBLIC EMERGENCIES:
It is hereby made a part of this bid that before, during, and after a public emergency, disaster, hurricane, tornado,
flood, or other acts of God that Pinellas County shall require a “First Priority” for goods and services. It is vital and
imperative that the majority of citizens are protected from any emergency situation that threatens public health and
safety, as determined by the County. Vendor/contractor agrees to rent/sell/lease all goods and services to the County
or governmental entities on a “first priority” basis. The County expects to pay a fair and reasonable price for all
products and services rendered or contracted in the event of a disaster, emergency, hurricane, tornado or other acts
of God.
43. JOINT VENTURES:
All Bidders intending to submit a bid as a Joint Venture are required to have filed proper documents with the Florida
Department of State, the Division of Professions, Construction Industry Licensing Board and any other state or local
licensing Agency prior to submitting the bid (see Section 489.119 Florida Statutes).
Joint Venture Firms must provide an affidavit attesting to the formulation of a joint venture and provide either proof of
incorporation as a joint venture or a copy of the formal joint venture Agreement between all joint venture parties,
indicating their respective roles, responsibilities and levels of participation for the project.
44. CONFLICT OF INTEREST:
a) The Bidder represents that it presently has no interest and shall acquire no interest, either direct or indirect,
which would conflict in any manner with the performance or services required hereunder. The Bidder further
represents that no person having any such interest shall be employed by him/her during the agreement term
and any extensions. In addition, the Bidder shall not offer gifts or gratuities to County Employees as County
Employees are not permitted to accept gifts or gratuities. By signing this bid document, the Bidder
acknowledges that no gifts or gratuities have been offered to County Employees or anyone else involved in
this competitive invitation to bid process.
b) The Bidder shall promptly notify the County’s representative, in writing, by certified m ail, of all potential
conflicts of interest for any prospective business association, interest, or other circumstance, which may
influence or appear to influence the Contractor’s judgment or quality of services being provided hereunder.
Such written notification shall identify the prospective business association, interest or circumstance, the
nature of work that the Bidder may undertake and request an opinion of the County as to whether the
association, interest or circumstance would, in the opinion of the County, constitute a conflict of interest if
entered into by the Bidder. The County agrees to notify the Bidder of its opinion, by certified mail, within thirty
days of receipt of notification by the Bidder.
c) It is essential to government procurement that the process be open, equitable and ethical. To this end, if
potential unethical practices including but not limited to collusion, receipt or solicitation of gifts and conflicts
of interest (direct/indirect) etc. are observed or perceived, please report such activity to:
Pinellas County Clerk of Circuit Court – Division of Inspector General
Phone – (727) 45FRAUD (453-7283)
Fax – 727-464-8386
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SECTION A - GENERAL CONDITIONS
45. PROTEST PROCEDURE:
As per Section 2-162 of County Code
(a) Bid/Proposal protests. Any prospective bidder or proposer, who is aggrieved by the contents of the
bid or proposal package, or any bidder or proposer who is aggrieved in connection with the recommended
award on a bid or proposal solicitation, may file a written protest to the director of purchasing as provided
herein. This right to protest is strictly limited to those procurements of goods or services solicited through
invitations to bid or requests for proposals, including solicitations pursuant to § 287.055, Florida Statutes, the
“Consultants’ Competitive Negotiation Act.” No other actions or recommendations in connection with a
solicitation can be protested, including: (i) requests for quotations or requests for qualifications; (ii) rejection
of some, all or parts of bids or proposals; (iii) disqualification of bidders or proposers as non-responsive or
non-responsible; or (iv) recommended awards less than the mandatory bid or proposal amount. Protests
failing to comply with the provisions of this section 2-162 shall not be reviewed.
(b) The purchasing department shall post the recommended award on the departmental website no less
than five (5) full business days after the decision to recommend the award is made.
(c) Requirements to Protest.
(1) If the protest relates to the content of the bid/proposal package, a formal written protest must
be filed no later than 5:00 p.m. on the fifth full business day after issuance of the bid/proposal
package.
(2) If the protest relates to the recommended award of a bid or proposal, a formal written protest
must be filed no later than 5:00 p.m., on the fifth full business day after posting of the award
recommendation.
(3) The formal written protest shall identify the protesting party and the solicitation involved;
include a statement of the grounds on which the protest is based; refer to the statutes, laws,
ordinances or other legal authorities which the protesting party deems applicable to such grounds;
and specifically request the relief to which the protesting party deems itself entitled by application of
such authorities to such grounds.
(4) A formal written protest is considered filed with the county when the purchasing department
receives it. Accordingly, a protest is not timely filed unless it is received within the time specified
above by the purchasing department. Failure to file a formal written protest within the time period
specified shall constitute a waiver of the right to protest and result in relinquishment of all rights to
protest by the bidder/proposer.
(d) Rights of interested parties. Bidders or proposers, other than the protestor, which would be directly
affected by the favorable resolution of a protest relating to a recommended award, shall have the right to
provide written documentation related to the protested solicitation. Said interested parties shall be solely
responsible for determining whether a protest has been filed. Any documentation submitted by an interested
party must be filed with the director of purchasing no later than 5:00 p.m. on the fifth full business day after
the purchasing department posts notification that a protest has been filed. Any interested party submitting
documentation shall bear all costs, including legal representation, relating to the submission.
(e) Sole remedy. These procedures shall be the sole remedy for challenging an award of bid.
Bidder/proposers are prohibited from attempts to influence, persuade, or promote a bid protest through any
other channels or means. Such attempts shall be cause for suspension in accordance with 2-161(b) of this
article.
(f) Lobbying. Protestors, and interested parties as defined subsection (d), and anyone acting on their
behalf, are prohibited from attempts to influence, persuade, or promote a bid or proposal protest through any
other channels or means, and contacting any Pinellas County official, employee, advisory board member, or
representative to discuss any matter relating in any way to the solicitation being protested, other than the
purchasing department’s or county attorney’s office employees. The prohibitions provided for herein shall
begin with the filing of the protest and end upon the final disposition of the protest; provided however, at all
times protestors shall be subject to the procurement lobbying prohibitions in section 2-189 of this code.
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SECTION A - GENERAL CONDITIONS
Failure to adhere to the prohibitions herein shall result in the rejection of the protest without further
consideration.
(g) Time Limits. The time limits in which protests must be filed as specified herein may be altered by
specific provisions in the Bid/Request for Proposal.
(h) Authority to resolve. The Director of Purchasing shall resolve the protest in a in accordance with the
documentation and applicable legal authorities and shall issue a written decision to the protestor no later than
5:00 p.m. on the tenth full business day after the filing thereof.
(i) Review of Purchasing Director’s decision.
(1) The protesting party may request a review of the Purchasing Director’s decision to the County
Administrator by delivering written request for review of the decision to the Director of Purchasing by
5:00 p.m. on the fifth full business day after the date of the written decision. The written notice shall
include any materials, statements, arguments which the bidder/proposer deems relevant to the issues
raised in the request to review the decision of the Purchasing Director.
(2) The county administrator shall issue a decision in writing stating the reason for the action
with a copy furnished to the protesting party no later than 5:00 p.m., on the seventh full business day
after receipt of the request for review. The decision shall be final and conclusive as to the county
unless a party commences action in a court of competent jurisdiction.
(j) Stay of Procurement During Protests. There shall be no stay of procurement during protests.
46. DISPUTE RESOLUTION FOR PINELLAS COUNTY BOARD OF COUNTY COMMISSIONERS IN MATTERS OF
INVOICE PAYMENTS:
Payment of invoices for work performed for Pinellas County Board of County Commissioners (County) is made, by
standard, in arrears in accordance with Section 218.70, et. seq., Florida Statutes, the Local Government Prompt
Payment Act.
If a dispute should arise as a result of non-payment of a payment request or invoice the following Dispute Resolution
process shall apply:
A. Pinellas County shall notify a vendor in writing within ten (10) days after receipt of an improper invoice, that
the invoice is improper. The notice should indicate what steps the vendor should undertake to correct the
invoice and resubmit a proper invoice to the County. The steps taken by the vendor shall be that of initially
contacting the requesting department to validate their invoice and receive a sign off from that entity that would
indicate that the invoice in question is in keeping with the terms and conditions of the agreement. Once sign
off is obtained, the vendor should then resubmit the invoice as a “Corrected Invoice” to the requesting
department which will initiate the payment timeline.
1 Requesting department for this purpose is defined as the County department for whom the work is
performed.
2 Proper invoice for this purpose is defined as an invoice submitted for work performed that meets prior
agreed upon terms or conditions to the satisfaction of Pinellas County.
B. Should a dispute result between the vendor and the County about payment of a payment request or an invoice
then the vendor should submit their dissatisfaction in writing to the Requesting Department. Each Requesting
Department shall assign a representative who shall act as a “Dispute Manager” to resolve the issue at
departmental level.
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SECTION A - GENERAL CONDITIONS
C. The Dispute Manager shall first initiate procedures to investigate the dispute and document the steps taken
to resolve the issue in accordance with section 218.76 Florida Statutes. Such procedures shall be
commenced no later than forty-five (45) days after the date on which the payment request or invoice was
received by Pinellas County, and shall not extend beyond sixty (60) days after the date on which the payment
request or invoice was received by Pinellas County.
D. The Dispute Manager should investigate and ascertain that the work, for which the payment request or invoice
has been submitted, was performed to Pinellas County’s satisfaction and duly accepted by the Proper
Authority. Proper Authority for this purpose is defined as the Pinellas County representative who is designated
as the approving authority for the work performed in the contractual document. The Dispute Manager shall
perform the required investigation and arrive at a solution before or at the sixty (60) days timeframe for
resolution of the dispute, per section 218.76, Florida Statutes. The County Administrator or his or her designee
shall be the final arbiter in resolving the issue before it becomes a legal matter. The County Administrator or
his or her designee will issue their decision in writing.
E. Pinellas County Dispute Resolution Procedures shall not be subject to Chapter 120 of the Florida Statutes.
The procedures shall also, per section 218.76, Florida Statutes, not be intended as an administrative
proceeding which would prohibit a court from ruling again on any action resulting from the dispute.
F. Should the dispute be resolved in the County’s favor interest charges begin to accrue fifteen (15) days after
the final decision made by the County. Should the dispute be resolved in the vendor’s favor the County shall
pay interest as of the original date the payment was due.
G. For any legal action to recover any fees due because of the application of sections 218.70 et. seq., Florida
Statutes, an award shall be made to cover court costs and reasonable attorney fees, including those fees
incurred as a result of an appeal, to the prevailing party If it is found that the non-prevailing party held back
any payment that was the reason for the dispute without having any reasonable lawful basis or fact to dispute
the prevailing party’s claim to those amounts.
47. PUBLIC RECORDS – CONTRACTOR’S DUTY
If the Contractor has questions regarding the application of Chapter 119,
Florida Statutes, to the Contractor’s duty to provide public records relating to
this contract, contact the Pinellas County Board of County Commissioners,
Purchasing Department, Operations Manager custodian of public records at
727-464-3311, purchase@pinellascounty.org, Pinellas County Government,
Purchasing Department, Operations Manager, 400 S. Ft. Harrison Ave, 6th
Floor, Clearwater, FL 33756.
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SECTION B – SPECIAL CONDITIONS
BID TITLE: FENCING, GATE OPERATORS, AND HANDRAILS (CO-OP)
BID NUMBER: 178-0122-B(LN)
IMPORTANT NOTICE: Changes have been made to the Insurance process. INSURANCE IS NOW DUE WITH BID
SUBMITTAL. See SECTION C – Insurance Requirements.
1. INTENT - COOPERATIVE BID:
This is a cooperative bid for the purpose of establishing a contract for labor, materials, and equipment for Fencing,
Gate Operators, and Handrails to order on an as needed basis by, but not limited to, the following participants:
City of Clearwater
City of Dunedin
City of Pinellas Park
City of St. Petersburg
City of Tarpon Springs
Hillsborough County Aviation Authority
Pinellas County School Board
Pinellas County Board of County Commissioners
Award shall be consistent among all of the above agency participants, but each entity shall make their own award.
Each participating agency may execute its own contract with the successful bidder in accordance with its respective
purchasing policies and procedures. Each participating agency will be responsible for issuing its own purchase
order(s), and for order placement.
2. GRANT REQUIREMENTS:
If grant funding is required, Contractor shall comply with the clauses as enumerated in Attachments A and B. In
addition Attachment B shall be executed and returned with bid submittal. Bidder may be deemed non-responsive for
non-compliance and failure to submit executed Attachment B.
3. QUANTITIES:
Quantities stated are an estimate only and no guarantee is given or implied as to quantities that will be used during
the contract period. Estimated quantities are based upon previous use and/or anticipated needs.
4. PRICING/PERIOD OF CONTRACT:
Cost Plus Markup bid for Group 7 – Gate Operators, shall remain firm for the five (5) year contract period. Duration of the
contract shall be for a period of five (5) years with unit prices adjustable at twelve (12) months after the date of award
and thereafter annually for the life of the contract, for the twelve (12) months prior as follows:
Producer Price Index
Groups 1, 2, 4, 5, 6 – Steel Fencing and Fence Gates - Series Id: PCU3326183326187, Not Seasonally
Adjusted
Group 3 – Plastic pipe and pipe fitting manufacturing - Series Id: PCU326122326122, Not Seasonally
Adjusted
Consumer Price Index
Group 8, 9, 10, 11 – All Urban Consumers – Series Id: CUUR000SA0, Not Seasonally Adjusted
It is the vendor’s responsibility to request any pricing adjustment under this provision. For any adjustment to
commence annually, the vendor’s request for adjustment shall be submitted four (4) months prior to contract
anniversary date. The vendor adjustment request shall not be in excess of the relevant pricing index change. If no
adjustment request is received from the vendor, the County will assume the vendor has agreed to continue without a
pricing adjustment. Any adjustment request received after the annual contract anniversary date shall be considered.
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SECTION B – SPECIAL CONDITIONS
5. PURCHASES AT LOWER PRICING:
If an item is found during the course of the contract, at a lower price than that awarded by the bid, then the bidder
shall extend the lower pricing to the County or the County may purchase that item for the lower price from another
provider. The County will provide proof that the lower price is offered by another provider. If the successful
contractor(s) lowers their pricing during the term of the contract, the successful contractor(s) shall automatically
furnish the lower price to the County without prompting.
6. PRE-COMMENCEMENT MEETING:
Prior to start of any work, a pre-commencement conference will be held with the successful contractor. The meeting
will require contractor and the county representative to review specific contract details and deliverable documents at
this meeting to ensure the scope of work and work areas are understood.
7. WORKSITE SANITATION:
At the end of each workday, the Contractor shall remove from the premises the daily accumulation of waste materials
or rubbish caused by his operations. Safety hazards will be immediately corrected by the Contractor. The Contractor
is also responsible for ensuring that any subcontractor hired by him or his subcontractors totally cleanup the worksite
at the completion of work. If the Contractor fails to clean up at the completion of work, the County may do so and
deduct the cost of such cleanup from the Contractor’s most current invoice. The Contractor will not be responsible
for cleaning up debris left by County’s employees, the public utilizing other areas in the vicinity of the worksite, or left
by other Contractors.
8. PERMITS, FEES, AND COSTS IMPOSED BY PINELLAS COUNTY TO BE OBTAINED BY AND/OR BORNE BY
CONTRACTOR:
The Contractor is responsible for determining and paying any fees that may be necessary to perform this contract
and determining and acquiring any and all permits and licenses required by any Federal, State, or local government
entity, agency, or board that may be necessary to perform this contract. The Contractor shall maintain any and all
permits and licenses required to complete this contract.
9. SUBMISSION OF BIDS:
Paper documents may be provided, but should be accompanied by an equivalent electronic PDF file. Provide one
original and one copy on paper, plus two (2) compact discs (CD). The preferred method is PDF conversion from your
source files (to minimize file size and m aximize quality and accessibility) rather than scanning.
Instructions for Providing Files in PDF Format to Pinellas County Government
A. Why does Pinellas County Government want all the documents as PDF files?
Answer- It’s much more efficient to go paperless, and PDF is a universal file format that fits perfectly into
government workflow processes.
B. How do I convert my files to PDF format?
Answer- If you have a program such as Adobe Acrobat, creating a PDF of any file is a simple print function.
Rather than printing to a traditional printer, the file converts to a PDF format copy of your original. Any program
(such as Word, PowerPoint, Excel, etc.) can be converted this way by simply selecting the print command and
choosing PDF as the printer.
C. Should I scan everything and save as PDF?
Answer- Not unless you are scanning with OCR (optical character recognition). Scanning will create
unnecessarily large files because a scan is just a picture of a page rather than actual page text. Furthermore, the
result of scanning is that your pages will not look nearly as “clean” or professional as simply using the print to
PDF method from the program from which the file originates. Additionally, since scan pages are pictures of text,
not really text, they may not be considered accessible* under Federal ADA guidelines (*unless the scans are
OCR.)
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SECTION C – INSURANCE REQUIREMENTS
Notice: The Contractor/Vendor must provide a certificate of insurance and endorsement in accordance with the insurance
requirements listed below (Section C) prior to recommendation for award. Failure to provide the required insurance within a
ten (10) day period following the determination or recommendation of lowest responsive, responsible bidder may result in the
County to vacate the original determination or recommendation and proceed with recommendation to the second lowest,
responsive, responsible bidder.
The Contracted vendor shall obtain and maintain, and require any sub-contractors to obtain and maintain, at all times during
its performance of the Agreement, insurance of the types and in the amounts set forth. For projects with a Completed
Operations exposure, Contractor shall maintain coverage and provide evidence of insurance for two (2) years beyond final
acceptance. All insurance policies shall be from responsible companies duly authorized to do business in the State of Florida
and have an AM Best rating of A- VIII or better.
a) Bid submittals should include, the Bidder’s current Certificate(s) of Insurance in accordance with the insurance
requirements listed below. If Bidder does not currently meet insurance requirements, bidder shall also include
verification from their broker or agent that any required insurance not provided at that time of submittal will be in place
within 10 days after award recommendation.
b) Within 10 days of contract award and prior to commencement of work, Bidder shall email certificate that is compliant
with the insurance requirements to InsuranceCerts@Pinellascounty.org. If certificate received with bid was a
compliant certificate no further action may be necessary. It is imperative that bidder include the unique identifier,
which will be supplied by the County’s Purchasing Department. The Certificate(s) of Insurance shall be signed by
authorized representatives of the insurance companies shown on the Certificate(s). A copy of the endorsement(s)
referenced in paragraph d) for Additional Insured shall be attached to the certificate(s) referenced in this
paragraph.
c) No work shall commence at any project site unless and until the required Certificate(s) of Insurance are received and
approved by the County. Approval by the County of any Certificate(s) of Insurance does not constitute verification by
the County that the insurance requirements have been satisfied or that the insurance policy shown on the
Certificate(s) of Insurance is in compliance with the requirements of the Agreement. County reserves the right to
require a certified copy of the entire insurance policy, including endorsement(s), at any time during the Bid and/or
contract period.
d) All policies providing liability coverage(s), other than professional liability and workers compensation policies, obtained
by the Bidder and any subcontractors to meet the requirements of the Agreement shall be endorsed to include Pinellas
County Board of County Commissioners as an Additional Insured.
e) If any insurance provided pursuant to the Agreement expires prior to the completion of the Work, renewal Certificate(s)
of Insurance and endorsement(s) shall be furnished by the Bidder to the County at least thirty (30) days prior to the
expiration date.
(1) Bidder shall also notify County within twenty-four (24) hours after receipt, of any notices of expiration, cancellation,
nonrenewal or adverse material change in coverage received by said Bidder from its insurer. Notice shall be
given by certified mail to: Pinellas County Risk Management 400 South Fort Harrison Ave Clearwater FL
33756; be sure to include your organization’s unique identifier, which will be provided upon notice of award.
Nothing contained herein shall absolve Bidder of this requirement to provide notice.
(2) Should the Bidder, at any time, not maintain the insurance coverages required herein, the County may terminate
the Agreement, or at its sole discretion may purchase such coverages necessary for the protection of the County
and charge the Bidder for such purchase or offset the cost against amounts due to bidder for services completed.
The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverages
purchased or the insurance company or companies used. The decision of the County to purchase such insurance
shall in no way be construed to be a waiver of any of its rights under the Agreement.
f) The County reserves the right, but not the duty, to review and request a copy of the Contractor’s most recent annual
report or audited financial statement when a self-insured retention (SIR) or deductible exceeds $50,000.
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SECTION C – INSURANCE REQUIREMENTS
g) If subcontracting is allowed under this Bid, the Prime Bidder shall obtain and maintain, at all times during its
performance of the Agreement, insurance of the types and in the amounts set forth; and require any subcontractors
to obtain and maintain, at all times during its performance of the Agreement, insurance limits as it may apply to the
portion of the Work performed by the subcontractor; but in no event will the insurance limits be less than $500,000
for Workers’ Compensation/Employers’ Liability, and $1,000,000 for General Liability and Auto Liability if required
below.
(1) All subcontracts between Bidder and its subcontractors shall be in writing and are subject to the County’s prior
written approval. Further, all subcontracts shall (1) require each subcontractor to be bound to Bidder to the same
extent Bidder is bound to the County by the terms of the Contract Documents, as those terms may apply to the
portion of the Work to be performed by the subcontractor; (2) provide for the assignment of the subcontracts from
Bidder to the County at the election of Owner upon termination of the Contract; (3) provide that County will be an
additional indemnified party of the subcontract; (4) provide that the County will be an additional insured on all
insurance policies required to be provided by the subcontractor except work ers compensation and professional
liability; (5) provide waiver of subrogation in favor of the County and other insurance terms and/or conditions as
outlined below; (6) assign all warranties directly to the County; and (7) identify the County as an intended third-
party beneficiary of the subcontract. Bidder shall make available to each proposed subcontractor, prior to the
execution of the subcontract, copies of the Contract Documents to which the subcontractor will be bound by this
Section C and identify to the subcontractor any terms and conditions of the proposed subcontract which may be
at variance with the Contract Documents.
h) Each insurance policy and/or certificate shall include the following terms and/or conditions:
(1) The Named Insured on the Certificate of Insurance and insurance policy must match the entity’s name that
responded to the solicitation and/or is signing the agreement with the County. If Bidder is a Joint Venture per
Section A. titled Joint Venture of this Bid, Certificate of Insurance and Named Insured must show Joint Venture
Legal Entity name and the Joint Venture must comply with the requirements of Section C with regard to limits,
terms and conditions, including completed operations coverage.
(2) Companies issuing the insurance policy, or policies, shall have no recourse against County for payment of
premiums or assessments for any deductibles which all are at the sole responsibility and risk of Contractor.
(3) The term "County" or "Pinellas County" shall include all Authorities, Boards, Bureaus, Commissions, Divisions,
Departments and Constitutional offices of County and individual members, employees thereof in their official
capacities, and/or while acting on behalf of Pinellas County.
(4) The policy clause "Other Insurance" shall not apply to any insurance coverage currently held by County or any
such future coverage, or to County's Self-Insured Retentions of whatever nature.
(5) All policies shall be written on a primary, non-contributory basis.
(6) Any Certificate(s) of Insurance evidencing coverage provided by a leasing company for either workers
compensation or commercial general liability shall have a list of covered employees certified by the leasing
company attached to the Certificate(s) of Insurance. The County shall have the right, but not the obligation to
determine that the Bidder is only using employees named on such list to perform work for the County. Should
employees not named be utilized by Bidder, the County, at its option may stop work without penalty to the County
until proof of coverage or removal of the employee by the contractor occurs, or alternatively find the Bidder to be
in default and take such other protective measures as necessary.
(7) Insurance policies, other than Professional Liability, shall include waivers of subrogation in favor of Pinellas
County from both the Bidder and subcontractor(s).
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SECTION C – INSURANCE REQUIREMENTS
i) The minimum insurance requirements and limits for this Agreement, which shall remain in effect throughout its
duration and for two (2) years beyond final acceptance for projects with a Completed Operations exposure, are as
follows:
(1) Workers’ Compensation Insurance
Limit Florida Statutory
Employers’ Liability Limits
Per Employee
Per Employee Disease
Policy Limit Disease
$ 500,000
$ 500,000
$ 500,000
(2) Commercial General Liability Insurance including, but not limited to, Independent Contractor, Contractual Liability
Premises/Operations, Products/Completed Operations, and Personal Injury.
Limits
Combined Single Limit Per Occurrence
Products/Completed Operations Aggregate
Personal Injury and Advertising Injury
General Aggregate
$ 1,000,000
$ 2,000,000
$ 1,000,000
$ 2,000,000
(3) Business Automobile or Trucker’s/Garage Liability Insurance covering owned, hired, and non-owned vehicles. If
the Bidder does not own any vehicles, then evidence of Hired and Non-owned coverage is sufficient. Coverage
shall be on an "occurrence" basis, such insurance to include coverage for loading and unloading hazards, unless
Bidder can show that this coverage exists under the Commercial General Liability policy.
Limit
Combined Single Limit Per Accident $ 1,000,000
(4) Excess or Umbrella Liability Insurance excess of the primary coverage required, in paragraphs (1), (2), and (3)
above:
Limits
Each Occurrence
General Aggregate
$ 1,000,000
$ 1,000,000
(5) Property Insurance Bidder will be responsible for all damage to its own property, equipment and/or materials.
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SECTION C – INSURANCE REQUIREMENTS
(6) Pollution Legal/Environmental Legal Liability Insurance for pollution losses arising from all services performed to
comply with this contract. Coverage shall apply to sudden and gradual pollution conditions including the discharge,
dispersal, release or escape of smoke, vapors, soot, fumes, acids, alkalis, toxic chemicals, liquids or gases, waste
materials or other irritants, contaminants or pollutants into or upon land, the atmosphere or any watercourse or
body of water, which results in Bodily Injury or Property Damage. If policy is written on a Claims Made form, a
retroactive date is required, and coverage must be maintained for 3 years after completion of contract or “tail
coverage must be purchased. Coverage should include and be for the at least the minimum limits listed below:
1) Bodily injury, sickness, disease, mental anguish or shock sustained by any person, including death; property
damage including physical injury to or destruction of tangible property including the resulting loss of use
thereof, clean-up costs, and the loss of use of tangible property that has not been physically injured or
destroyed;
2) Defense including costs, charges and expenses incurred in the investigation, adjustment or defense of claims
for such compensation damages.
3) Cost of Cleanup/Remediation.
Limits
Per Claim or Occurrence
General Aggregate
$ 1,000,000
$ 1,000,000
For acceptance of Pollution Legal/Environmental Legal Liability coverage included within another policy coverage
required herein, a statement notifying the certificate holder must be included on the certificate of insurance and
the total amount of said coverage per occurrence must be greater than or equal to the amount of Pollution
Legal/Environmental Legal Liability and other coverage combined.
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SECTION D – VENDOR REFERENCES
THE FOLLOWING INFORMATION IS REQUIRED IN ORDER THAT YOUR BID MAY BE REVIEWED AND PROPERLY
EVALUATED.
COMPANY NAME: ____________________________________________________________________________
LENGTH OF TIME COMPANY HAS BEEN IN BUSINESS: _____________________________________________
BUSINESS ADDRESS: _________________________________________________________________________
HOW LONG IN PRESENT LOCATION: ____________________________________________________________
TELEPHONE NUMBER: ____________________________ FAX NUMBER: ______________________________
TOTAL NUMBER OF CURRENT EMPLOYEES: ________ FULL TIME _________ PART TIME
NUMBER OF EMPLOYEES YOU PLAN TO USE TO SERVICE THIS CONTRACT: __________
All references will be contacted by a County Designee via email, fax, mail or phone call to obtain answers to
questions, as applicable before an evaluation decision is made.
LOCAL COMMERCIAL AND/OR GOVERNMENTAL REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED
SIMILAR CONTRACT SERVICES FOR:
1. 2.
COMPANY: ____________________________________ COMPANY: ____________________________________
ADDRESS: _____________________________________ ADDRESS: _____________________________________
TELEPHONE/FAX: _______________________________ TELEPHONE/FAX: _______________________________
CONTACT: _____________________________________ CONTACT: _____________________________________
CONTACT MAIL;________________________________ CONTACT MAIL:________________________________
COMPANY EMAIL ADDRESS: _____________________ COMPANY EMAIL ADDRESS: _____________________
3. 4.
COMPANY: ____________________________________ COMPANY: ____________________________________
ADDRESS: _____________________________________ ADDRESS: _____________________________________
TELEPHONE/FAX: _______________________________ TELEPHONE/FAX: _______________________________
CONTACT: _____________________________________ CONTACT: _____________________________________
CONTACT EMAIL:_______________________________ CONTACT EMAIL:_______________________________
COMPANY EMAIL ADDRESS: _____________________ COMPANY EMAIL ADDRESS: _____________________
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SECTION E – SPECIFICATIONS
BID TITLE: FENCING, GATE OPERATORS, AND HANDRAILS
BID NUMBER: 178-0122-B(LN)
A. OBJECTIVE - To award a contract to provide security and safety materials and services for County owned and
maintained properties; requirements include Cooperative participants.
B. REQUIREMENTS –
1. Job Quotes - Contractor will provide the requesting department, prior to beginning work, with a quote that includes
labor and materials to be used, as well as start date and completion time frame. Quote must be approved by the
department and a purchase order issued prior to initiation of work. All quotes shall be provided within five (5) days
from the date of request at no charge.
2. Two (2) Man Crew with Tools – All-inclusive rate billed at hourly unit price for:
a. Group 9 – Installation, removal, repair, and replacement of fencing
b. Group 11 – Additional Clearing per Hour – Bush Hog – Provide all labor and equipment (commercial grade)
to excavate debris and vegetation within the work limits as directed by the County. Removal of vegetation
does not include roots and rhizomes. This work includes removal of all trees that are less than 4” and located
within the work area.
3. Repairs:
a. Repairs must be completed within two (2) weeks of receipt of standard purchase order or as otherwise
scheduled by the County.
b. Contractor shall respond to the department’s request by visiting the site within 48 hours of notification. Job
quote to be provided as per Section E., Requirements – Job Quotes. Emergency requests for temporary
fencing for security purposes shall be responded to within 24 hours with work completed within work
completed in 48 hours.
c. All work shall be completed within five (5) working days or less upon issuance of a standard purchase order.
4. Warranty - Standard manufacturer’s warranty shall be in effect for all materials incorporated into the work of this
contract. Services/Work will be guaranteed for eighteen (18) months, after the date of completion of work order.
C. SCOPE OF WORK – The Contractor shall provide all materials, tools, labor, supervision, quality control, vehicles,
equipment, disposal fees, management and transportation necessary to perform this contract. All costs shall be factored
into the individual line item unit price, measurable per the unit defined in the bid summary pages.
1. Installation: Installation of fence shall be in accordance with ASTM F 567, and with the following:
a. Post spacing shall be spaced a maximum of 10'0"o.c. Terminal spans may be less, to a minimum of 7'0" in
order to adjust line spans to even footage.
b. Post foundations (footings) shall be:
i. A minimum of 24” deep plus 3 inches for each increase in fabric height above 4 feet.
ii. The diameter of the post foundation shall be four (4) times the post diameter.
iii. If set into solid rock or concrete, the depth of the post hole shall be three (3) times the diameter of
the post and the hole diameter shall be ½ inch greater than the diameter of the post.
iv. Gate post foundations shall be in accordance with ASTM F 567, Table 2.
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SECTION E – SPECIFICATIONS
2. Bracing - Horizontal brace rails shall be provided on each terminal, corner and gate post and shall extend from
these posts to the first adjacent line post. Diagonal brace (truss) rods shall extend back to the terminal, corner, or
gate post and shall be furnished with a tightener or turnbuckle.
i. No brace is required for fabric heights 6 feet or less where a top rail is used.
ii. On all fabric heights greater than 6 feet, a brace rail is required, even if a top rail is used:
(1) When a top rail is used, attach the brace at the halfway point above grade.
(2) When a top rail is not used, attach the brace at the two-thirds point above grade.
(3) Pull posts shall be used as breaks in vertical grades of 15” and at approximately 330 foot centers
except that this maximum may be reduced on curves where the degree of curvature is greater than 3°.
Pull posts shall be braced in both directions.
D. MATERIAL S:
All materials shall be as described and conform to the specifications referenced below:
1. Referenced Specifications –
American Society for Testing and Measurements (ASTM):
A 121 – Metallic Coated Steel Barbed Wire
A.392 – Zinc – Coated Steel Chain Link Fence Fabric
A 491 – Aluminum-Coated Steel Chain Link Fence Fabric
A 824 – Metallic Coated Steel Mar celled Tension Wire for use with Chain Link Fence.
F 567 – Installation of Chain Link Fence
F 626 – Fence Fittings
F 668 – Polyvinyl Chloride (PVC) and other Organic Polymer Coated Steel Chain Link Fence Fabric
F 900 – Industrial and Commercial Swing Gates
F 934 – Standard Colors for Polymer – Coated Chain Link Fence Materials
F 1043 – Strength and Protective Coatings on Metal Industrial Chain Link Fence Framework
F 1083 – Pipe, Steel, Hot-Dipped Zinc-coated (Galvanized) Welded, for Fence Structures
F 1664 – Polyvinyl Chloride (PVC) and other Organic Polymer Coated Steel Tension Wire used with Chain Link
Fence
F 1665 – Polyvinyl Chloride (PVC) and other Organic Polymer Coated Steel Barbed Wire used with Chain Link
Fence
F 1910 – Long Barbed Tape Obstacles
2. Chain Link Fence Fabric -
a. Galvanized chain link fence fabric shall be zinc-coated steel conforming to the requirements of American Society
for Testing and Materials (ASTM) A 392.
(1) The coated wire diameter shall be 9 gage (0.148” ± 0.005”).
(2) The mesh size of the woven fabric shall be 2” ± 1/8”.
(3) The fabric height shall be from 4 feet to 12 feet, in one foot increments, as indicated.
(4) The zinc coating weight shall be Class 1, not less than 1.2 oz. /ft. of uncoated wire surface.
(5) Fabric shall be supplied in rolls of not less than 50 ft. allowable variance –6”.
b. Polyvinyl Chloride (PVC) coated steel chain link fence fabric shall conform to the requirements of ASTM F 668.
(1) The core wire diameter shall be 9 gage (0.148” ± 0.005”).
(2) The PVC coating shall be Class 2a, extruded and adhered.
(3) The fabric height shall be from 4 feet to 12 ft., in one foot (ft.) increments, as indicated.
i. The PVC color shall be as indicated and conform to ASTM F 934.
ii. Fabric shall be supplied in rolls of not less than 25 ft. allowable variance –3”.
c. Fabric heights greater than 12 ft. shall be woven from pre-coated strand with the following finishes:
(1) PVC coated steel in accordance with ASTM F 668.
(2) Aluminum coated steel in accordance with ASTM F 491.
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SECTION E – SPECIFICATIONS
3. Framework -
a. Framework shall be round tubular pipe in either of the following types:
(1) Type I-schedule 40 pipe conforming to the requirements of ASTM specifications F1083 and F1043 Group I-
A, Type A, coating internal and external, minimum average zinc coating weight 1.8 oz./ft of surface.
(2) Type II- high strength pipe conforming to the requirements of ASTM specification F1043, Group I-C, heavy
Industrial, Type B or D internal coating. Type B external coating.
(3) Framework for PVC coated chain link systems shall be either Type I, with supplemental PVC coating in
accordance with ASTM 1043, or Type II, with supplemental polyester powder coating in accordance with
ASTM F1043. Color shall be in accordance with ASTM F934.
(4) Allowable variance for outside diameter (o.d.) wall thickness, and weight per foot shall be as required by
ASTM specifications F1043 and F1083.
b. Framework shall be of the following dimensions for the corresponding fence height and use:
TABLE 1 - FRAMEWORK REQUIREMENTS
Fence
Height
Ft.
Description
NPS
sizes
o.d.
inches
Minimum
Length of
Post
Type I Type II
Wall
Inches
Weight
lb./ft.
Wall
in
inches
Weight
lb./ft.
4
End, corner, or pull
post
Line post Rail
(if required)
2
1-1/2
1-1/4
2.375
1.900
1.660
6’6”
6’
0.154
0.145
0.140
3.85
2.72
2.27
0.130
0.120
0.110
3.12
2.28
1.84
5 End, corner or pull
post Line Post
2
1-1/2
1-1/4
2.375
1.900
1.660
7’9”
7’3”
0.154
0.145
0.140
3.65
2.72
2.27
0.130
0.120
0.110
3.12
2.28
1.84
6
End, corner, or pull
post Line post Rail
(if required)
2
1-1/2
1-1/4
2.375
1.900
1.660
9’
8’6”
0.154
0.145
0.140
3.65
2.72
2.27
0.130
0.120
0.110
3.12
2.28
1.84
7
End, corner or pull
post Line post Rail
(if required)
2 1/2
2
1 1/4
2.875
2.375
1.660
10’3”
9’9”
0.203
0.154
0.140
5.79
3.65
2.27
0.160
0.130
0.110
4.64
3.12
1.84
8
End, corner or pull
post Line post Rail
(if required)
2 1/2
2
1 1/4
2.875
2.375
1.660
11’6”
11’
0.203
0.154
0.140
5.79
3.65
2.27
0.160
0.130
0.110
4.64
3.12
1.84
9
End, corner or pull
post Line post Rail
(if required)
2 1/2
2
1 1/4
2.875
2.375
1.660
12’9”
12’3”
0.203
0.154
0.140
5.79
3.65
2.27
0.160
0.130
0.110
4.64
3.12
1.84
10
End, corner or pull
post Line post Rail
(if required)
2 1/2
2
1 1/4
2.875
2.375
1.660
14’
13’6”
0.203
0.154
0.140
5.79
3.65
2.27
0.160
0.130
0.110
4.64
3.12
1.84
11
End, corner or pull
post Line post Rail
(if required)
2 1/2
2
1 1/4
2.875
2.375
1.660
15’3”
14’9”
0.203
0.154
0.140
5.79
3.65
2.27
0.160
0.130
0.110
4.64
3.12
1.84
12
End, corner or pull
post Line post Rail
(if required)
2 1/2
2
1 1/4
2.875
2.375
1.660
16’6”
16’
0.203
0.154
0.140
5.79
3.65
2.27
0.160
0.130
0.110
4.64
3.12
1.84
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SECTION E – SPECIFICATIONS
3. Gates -
a. Swing-gate frames shall be fabricated in accordance with ASTM specification F900 using either Type I or
Type II round tubular pipe. For fabric heights 6 foot (ft.) or less-fabricate frames using NPS 1-1/4”
(1.660” o.d.) Pipe.
(1) For fabric height over 6 ft.-fabricate frames using NPS 1-1/2” (1.900” o.d.) pipe.
(2) Interior bracing, if required, shall be NPS 1-1/4 (1.660” o.d.) pipe.
(a) Horizontal bracing is required for frames 5 ft. or higher.
(b) Vertical bracing required for frames 12’ and wider. Vertical braces shall have a maximum spacing
of 8 ft.
b. Fabric cover – the fabric used to cover the fence frame shall be the same type and quality as that used on
the adjacent fence.
c. Gates with barbed wire shall have vertical frames to accept three strands of barbed wire.
d. Gates posts shall be either Type I or Type II round tubular pipe in the following sizes for single swing gates
or one leaf of double gates.
(1) Length of gate posts shall be as for end, corner or pull posts, in Table 1, for the height of fence fabric.
TABLE 2: GATE POST SIZES
Gate
Fabric Height, ft.
Gate
Leaf Width, ft.
Type 1 or Type II
NPS
Size
o.d.
inches
6 ft. or less
Up to and including 4 ft.
Over 4 ft. to 10 ft.
Over 10 ft. to 18 ft.
2
2 ½
4
2.375
2.875
4.00
Over 6 ft.
Up to and including 6 ft.
Over 6 ft. to 12 ft.
2 ½
4
2.875
4.000
Over 6 ft.
(Type I pipe only)
Over 12 ft. to 18 ft.
Over 18 ft. to 24 ft.
6
8
6.875
8.875
4. Braces – corner, end (terminal) gate and pull posts for chain link fence shall be braced with a brace assembly consisting
of:
a. NPS 1-1/4 (1.660” o.d.) pipe brace rail and
b. 3/8” truss rod with tightener, and
c. Other miscellaneous fittings to complete the installation.
5. Tension Wire-
a. Metallic coated tension wire
(1) Tension wire, top and/or bottom, if required, shall be 7 gauge steel wire.
(2) Tension wire shall conform to ASTM A824, Type II, zinc coated, Class 2.
b. PVC coated tension wire
(1) Tension wire, top and/or bottom, if required, shall conform to ASTM F 1664.
(2) The PVC coating class shall be Class 2a or 2b.
(3) The metallic coated core wire shall be either 9 ga (Class 2a coated) or 7 ga (Class 2b coated).
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SECTION E – SPECIFICATIONS
6. Barbed Wire -
a. Metallic coated barbed wire.
(1) Metallic coated barbed wire shall conform to ASTM A 121, Design Number 12-4-5-14R (12 ½
galvanized (gal) x 4 point barbs x 5 inch spacing, 14 gage round barbs).
(2) Coating shall be Type Z (zinc coated), Class 3.
b. PVC coated barbed wire
(1) PVC coated barbed wire shall conform to ASTM F 1665. Type I (Standard).
(2) The PVC coating class shall be Class 2a or Class 2b.
(3) The metallic coated core wire shall be 14 gage (0.080”) and shall be zinc coated, and shall
have a zinc coating weight not less than 0.25 oz. /2ft.
7. Barbed Tape –
a. Barbed tape shall be either 24” or 30 “single coil concertina.
b. Barbed tape shall have stainless steel barbs and core wire.
c. Barbed tape shall conform to the requirements of ASTM F 1910.
d. The diameter of the barbed tape obstacle in packaged condition shall be [18”, 24”, 24/30” (double coil), 30”, 36”
40” or 60”]. +/-2”.
e. The tape shall be fabricated from 0.025” [AISI 430 series stainless steel with a minimum Rockwell hardness of
(30N) 37].
f. Each loop shall contain barb clusters spaced 4” on center, and each barb cluster shall have 4 needle-sharp
barbs with an average barb length of 1.2” as measured from the center of the cluster.
g. Barbs [shall/shall not] be alternately offset from the tape centerline 0.15” to 0.45”.
h. The tape shall be permanently cold clenched a minimum of 230 around a 0.098” diameter [AISI 304 spring quality
austenitic stainless steel core wire] having a minimum tensile strength of [180,000] psi.
i. The finished reinforced barbed tape shall have two continuous cut-resistant strengthening flanges, which shall
be cut away at each barb root to permit maximum barb penetration.
j. Each roll will consist of [0, 31, 33, 51, 81, or 101] loops with adjacent loops clipped at [0, 3, 5, 7, or 8] equally
spaced locations around the circumference to provide the concertina effect.
k. These clips shall be fabricated from 0.065” x 0.375” stainless steel and shall be capable of withstanding a
minimum pull load of 200 lbs.
l. Each roll of barbed tape shall cover [10, 15, 20, 25 or 50] linear feet when properly installed.
8. Miscellaneous Fittings and Accessories -
a. Fabric ties – 9 gauge aluminum alloy wire conforming to ASTM F 626.
b. Other miscellaneous fittings such as post caps, rail ends, brace and tension bands, barbed wire arms,
and other fittings as may be necessary to complete the installation, shall be of pressed steel or malleable
iron and shall conform to the requirements of ASTM F 626.
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SECTION E – SPECIFICATIONS
9. Wheatland Razor Tape – Sizes And Specifications -
Product
Name
Diameter
Inches
(mm)
Tape
Material
Core
Wire
Loops
per
Roll
Clips
per
Roll
Weight
per Roll
(lbs.)
(kg)
Length per Roll/
Attachment spacing
(ft.) (m)
Commercial
Barrier
18
24
450
600
430 SS
430 SS
Galv
Galv
33
33
____
__
12.4
16.5
5.6
7.5
50 ft @ 18”
50 ft @ 18”
15m @ 450 mm
15m @ 450 mm
Barrier
24
30
36
600
750
900
430 SS
430 SS
430 SS
Galv
Galv
Galv
31
31
31
3
3
3
15.6
19.5
23.4
7.1
8.8
10.6
20 ft @ 16”
20 ft @ 16”
20 ft @ 16”
6.1 m @ 400mm
6.1 m @ 400 mm
6.1 m @ 400 mm
Super Barrier
30
36
40
60
750
900
1,000
1,500
430 SS
430 SS
430 SS
430 SS
304
SS
304
SS
304
SS
304
SS
51
51
81
81
5
5
7
9
32.0
38.4
66.0
102.
0
14.5
17.4
30.9
46.3
25 ft @ 12”
25 ft @ 12”
40 ft @ 12”
40 ft @ 12”
7.6 m @ 300 mm
7.6 m @ 300 mm
12 m @ 300 mm
12 m @ 300 mm
Double
Barrier 24/30 600/750 430 SS Galv 31/31 3/3 35.1 15.9 20 ft @ 16” 6.1 m @ 400 mm
Triple Barrier 18/24
/30
450/
600/750 430SS Galv 31/31/3
1 3/3/3 47.5 21.5 20 ft @ 16” 6.1 m @ 400 mm
10. Vinyl Fencing: (White)
a. Fabric: 48” 6 GA., 2” Mesh KK Extruded PVC
b. Top Rail: 1-5/8” O.D. Spectra SS-40 Pipe, 1.83 lbs. per foot. Top rail 21’ inn length, joined with 1-5/8” vinyl
coated sleeve.
c. Line Post: 2” O.D. Spectra SS-40 Pipe, 2.28 lbs. per foot. Line posts set 10’ on center maximum spacing.
Concrete footing: 6” diameter, 18” depth.
d. Terminal Post: 2-1/2” O.D. Spectra SS-40 Pipe, 3.12 lbs. per foot.
e. Concrete footing: 6” diameter, 24” depth.
f. Gates: SINGLE SWING GATE: Framework of 1-5/8” Spectra SS-40 pipe, 1.83 lbs per foot.
DOUBLE SWING GATE: Framework of 1-5/8” Spectra SS-40 pipe, 1.83 lbs per foot.
Gates braced and trussed as necessary. Same fabric as fence.
g. Gate Post: SINGLE SWING GATE: 2-1/2” O.D. Spectra SS-40 Pipe, 3.12 lbs. per foot. Concrete footing: 6”
diameter, 24” depth.
h. DOUBLE SWING GATE: 2-1/2” O.D. spectra SS-40 Pipe, 3.12 lbs. per foot.
i. Concrete footing: 6” diameter, 24” depth.
j. Tension Wire: 6 GA. Vinyl Coated Coil Spring Tension Wire attached to bottom of fence fabric with 9 GA. Vinyl
coated steel hog ring spaced 24” on center.
k. Fittings: Vinyl coated regular brace band & carriage bolt, vinyl coated combo rail-end, vinyl coated steel loop
cap, vinyl coated aluminum cap, 3/16” X ¾” vinyl coated steel tension bar, vinyl coated regular tension band &
carriage bolt.
l. Tie Wire: 8-1/2” 9GA. Vinyl steel tie wire spaced 15” on center for line posts & 24” on center for rails.
m. Post Footing: Sakcrete concrete.
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SECTION E – SPECIFICATIONS
11. Handrail, Pedestrian And Bicycle:
The work and materials specified under this Section shall be constructed in accordance with the Florida Department of
Transportation (FDOT) Design Standards Index 800 Series for Fencing and Pedestrian Railing as further described in
the line items of Group 8.
Standards can be viewed at: http://www.dot.state.fl.us/rddesign/DS/12/Ser/FencingAndPedestrianRailings.pdf
Work items include:
a. New - Rail, Steel or Aluminum, Various with Hardware – Includes all hardware, brackets, end caps, and
incidentals necessary to install new designated rail. Measured per linear foot.
b. Replacement – Rail, Steel or Aluminum, Various - includes the removal of and disposal of unsalvageable
damaged rail and replacement wit new designated rail and includes all necessary hardware. Measured per linear
foot.
c. Maintenance of Traffic (MOT) – The Contractor shall be responsible to maintain traffic within the limits of the
project for the duration of work in accordance with the requirements of the FDOT Design Standards, Index 600.
Maintenance of traffic shall be factored into contract unit pricing.
12. Gate Operators:
a. Gate Operator Equipment - Operator’s manufacturers may be, but are not limited to: Viking, Hy-Security,
Stanley, B&B, Chamberlain and Automation Corporation.
b. Control Systems & Accessories - may be, but are not limited to: Door-King, IEI-Door-Gard, and EDKO in Ground
Loop Detectors, AAID Long Range WEGAN Vehicle ID Readers, EDKO Photocells, DITK Surge Suppressors,
Ground Rods and Safety Edge with Receiver & Transmitter.
c. Gate Operator Repairs – The contractor shall be required to respond (on site) within twenty-four (24) hours of
notification to perform normal repairs or adjustments.
PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017
178-0122-B (LN) Page 28 of 40
SECTION F – BID SUBMITTAL AND SUMMARY
BID TITLE: FENCING, GATE OPERATORS, AND HANDRAILS
BID NUMBER: 178-0122-B(LN)
GROUP 1 - CHAIN LINK FENCE FABRIC, W/ 1.2 OZ ZINC COATING PER SQ. FT., ASTM STANDARD.
ITEM DESCRIPTION
ESTIMATED
COUNTY 60
-MONTH
QUANTITY
ESTIMATED
CO-OP 60
MONTH
QUANTITY
TOTAL 60
MONTH
QUANTITY UOM UNIT
PRICE
TOTAL
PRICE
1 4' 0" with line posts & top rails 2,320 1,600 3,920 FT $ $
2 6' 0" with line posts & top rails 8,125 13,500 21,625 FT $ $
3 6' 0" with tension wire 225 500 725 FT $ $
4 6' 0" with top rail & 3 strands of
barb wire 900 4,000 4,900 FT $ $
5 7' 0" with line posts & top rails 5 - 5 FT $ $
6 8' 0" with line posts & top rails 750 1,200 1,950 FT $ $
7 10’ 0” with line posts & top rails 50 500 550 FT $ $
8 12' 0" with line posts & top rails 330 50 380 FT $ $
TOTAL GROUP 1 $
GROUP 2 - END & CORNER POSTS, COMPLETE W/ BRACES PER SPECIFICATIONS
ITEM DESCRIPTION
ESTIMATED
COUNTY 60
MONTH
QUANTITY
ESTIMATED
CO-OP 60
MONTH
QUANTITY
TOTAL 60
MONTH
QUANTITY UOM UNIT
PRICE
EXTENDED
PRICE
1 4' end posts 70 35 105 EA $ $
2 4' pull posts 5 10 15 EA $ $
3 4' corner posts 50 15 65 EA $ $
4 6’ end posts 150 520 670 EA $ $
5 6' pull posts 30 210 240 EA $ $
6 6' corner posts 50 315 365 EA $ $
7 7' end posts 25 - 25 EA $ $
8 7' pull posts 1 - 1 EA $ $
9 7' corner posts 10 - 10 EA $ $
10 8' end posts 60 35 95 EA $ $
11 8' pull posts 5 - 5 EA $ $
12 8' corner posts 30 4 34 EA $ $
13 10' 0" end posts 1 - 1 EA $ $
14 10' 0" corner posts 5 - 5 EA $ $
15 12' 0" end posts 5 - 5 EA $ $
16 12' 0" pull posts 10 2 12 EA $ $
17 12' 0" corner posts 5 - 5 EA $ $
18 Addition of Welded Plate to Post
w/Anchors, includes hardware 130 - 130 EA $ $
TOTAL GROUP 2 $
PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017
178-0122-B (LN) Page 29 of 40
SECTION F – BID SUBMITTAL AND SUMMARY
GROUP 3 - VINYL FENCING, GATES, POSTS, TOP RAILS, AND CORNER POSTS W/HARDWARE (White)
ITEM DESCRIPTION
ESTIMATED
COUNTY 60
MONTH
QUANTITY
ESTIMATED
CO-OP 60
MONTH
QUANTITY
TOTAL 60
MONTH
QUANTITY UOM UNIT
PRICE
TOTAL
PRICE
1 4' Vinyl Coated Fabric, 9 gauge
core steel strain, vinyl coated 100 400 500 LF $ $
2 6' Vinyl Coated Fabric, 9 gauge
core steel strain, vinyl coated 5,000 3,400 8,400 LF $ $
3 8' Vinyl Coated Fabric, 9 gauge
core steel strain, vinyl coated 1,000 1,000 2,000 LF $ $
4 4’ Vinyl coated fence system
w/line post & top rail 500 4,500 5,000 LF $ $
5 4’ Vinyl coated fence system
w/out top rail 1 - , LF $ $
6 6’ Vinyl coated fence system
w/line post & top rail 7,000 2,600 9,600 LF $ $
7 8’ Vinyl coated fence system
w/line post & top rail 20 1,500 1,520 LF $ $
8 4’ Vinyl coated end-pull-corner
post 30 2 32 EA $ $
9 6’ Vinyl coated end-pull-corner
post 150 555 705 EA $ $
10 8’ Vinyl coated end-pull-corner
post 5 200 205 EA $ $
11 6’ White PVC tongue and grove
fence (Specifications Attached) 300 450 750 LF $ $
12 4' x 4’ single vinyl coated gate 10 11 21 EA $ $
13 4’ x 6' single vinyl coated gate 5 11 16 EA $ $
14 4’ x 8' single vinyl coated gate 20 6 26 EA $ $
15 6' x 4’ single vinyl coated gate 15 30 45 EA $ $
16 6’ x 6' single vinyl coated gate 20 16 36 EA $ $
17 6’ x 8' single vinyl coated gate 1 6 7 EA $ $
18 8' x 4’ single vinyl coated gate 10 10 20 EA $ $
19 8’ x 6' single vinyl coated gate 10 10 20 EA $ $
20 8’ x 8' single vinyl coated gate 10 10 20 EA $ $
21 4’ x 6’ white PVC gate w/gate
post and hardware 5 - 5 EA $ $
22 5’ x 6’ white PVC gate w/gate
post and hardware 5 3 8 EA $ $
23 6’ x 6’ white PVC gate w/gate
post and hardware 5 3 8 EA $ $
24 6’ x 10’ white PVC gate w/swing 2 - 2 EA $ $
25 Deduction to exclude Top Rail 20 - 20 LF $ - $ -
TOTAL GROUP 3 $
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178-0122-B (LN) Page 30 of 40
SECTION F – BID SUBMITTAL AND SUMMARY
GROUP 4 - ADDITIONAL FENCING MATERIALS
ITEM DESCRIPTION
ESTIMATED
COUNTY 60
MONTH
QUANTITY
ESTIMATED
CO-OP 60
MONTH
QUANTITY
TOTAL 60
MONTH
QUANTITY UOM UNIT
PRICE
TOTAL
PRICE
1 6' Privacy Fencing Material, PDS
vinyl slat 130 1,500 LF $ $
2 8’ Privacy Fencing Materials, PDS
vinyl slat 200 - 200 LF $ $
3 6' Wood Stockade (Pressure
Treated Pine) 40 - 40 LF $ $
4 8” Wood Stockade (Pressure
Treated Pine) 50 - 50 LF $ $
5
4' Field Fence (FDOT
Specifications Attached) Fence
Type A
16,000 200 16,200 LF $ $
6 Razor Wire, 30” 25 20 45 50’
Roll $ $
7 Barbed Wire, metallic 25 - 25 50’
Roll $
8 Barbed Wire, PVC coasted 25 - 25 50’
Roll $
9 Roller Chain #40 Steel 50 50 LF $ $
TOTAL GROUP 4 $
GROUP 5A - GATES, INCLUDING POSTS & HARDWARE FOR 4' 0" FENCE
ITEM DESCRIPTION
ESTIMATED
COUNTY 60
MONTH
QUANTITY
ESTIMATED
CO-OP 60
MONTH
QUANTITY
TOTAL 60
MONTH
QUANTITY UOM UNIT
PRICE
TOTAL
PRICE
1 16' cantilever gate 5 1 6 EA $ $
2 20' cantilever gate 5 - 5 EA $ $
3 24' cantilever gate 5 - 5 EA $ $
4 12' single swing gate 5 3 8 EA $ $
5 10' single swing gate 5 4 9 EA $ $
6 8' single swing gate 10 - 10 EA $ $
7 6' single swing gate 10 22 32 EA $ $
8 4' single swing gate 10 7 17 EA $ $
TOTAL GROUP 5A $
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178-0122-B (LN) Page 31 of 40
SECTION F – BID SUBMITTAL AND SUMMARY
GROUP 5B - GATES, INCLUDING POSTS & HARDWARE FOR 6' 0" FENCE
ITEM DESCRIPTION
ESTIMATED
COUNTY 60
MONTH
QUANTITY
ESTIMATED
CO-OP 60
MONTH
QUANTITY
TOTAL 60
MONTH
QUANTITY UOM UNIT
PRICE
TOTAL
PRICE
1 16' cantilever gate 5 5 10 EA $ $
2 20' cantilever gate 5 - 5 EA $ $
3 12' single swing gate 5 5 10 EA $ $
4 10' single swing gate 5 10 15 EA $ $
5 8' single swing gate 10 22 32 EA $ $
6 6' single swing gate 30 40 70 EA $ $
7 4' single swing gate 15 32 47 EA $ $
8 20’ slide gate 5 1 6 EA $ $
TOTAL GROUP 5B $
GATE 5C - GATES, INCLUDING POSTS & HARDWARE FOR 7' 0" FENCE
ITEM DESCRIPTION
ESTIMATED
COUNTY 60
MONTH
QUANTITY
ESTIMATED
CO-OP 60
MONTH
QUANTITY
TOTAL 60
MONTH
QUANTITY UOM UNIT
PRICE
TOTAL
PRICE
1 16' cantilever gate 5 - 5 EA $ $
2 24' cantilever gate 5 - 5 EA $ $
3 12' single swing gate 5 - 5 EA $ $
4 10' single swing gate 5 - 5 EA $ $
5 8' single swing gate 5 - 5 EA $ $
6 6' single swing gate 5 20 25 EA $ $
7 4' single swing gate 5 20 25 EA $ $
TOTAL GROUP 5C $
GROUP 5D - GATES, INCLUDING POST & HARDWARE FOR 8' 0" FENCE
ITEM DESCRIPTION
ESTIMATED
COUNTY 60
MONTH
QUANTITY
ESTIMATED
CO-OP 60
MONTH
QUANTITY
TOTAL 60
MONTH
QUANTITY UOM UNIT
PRICE
TOTAL
PRICE
1 16' cantilever gate 1 - 1 EA $ $
2 24' cantilever gate 5 - 5 EA $ $
3 12' single swing gate 1 - 1 EA $ $
4 10' single swing gate 1 - 1 EA $ $
5 8' single swing gate 5 6 11 EA $ $
6 6' single swing gate 15 8 23 EA $ $
7 4' single swing gate 20 11 31 EA $ $
TOTAL GROUP 5D $
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178-0122-B (LN) Page 32 of 40
SECTION F – BID SUBMITTAL AND SUMMARY
GROUP 5E - GATES, INCLUDING POST & HARDWARE FOR 10' 0" FENCE
ITEM DESCRIPTION
ESTIMATED
COUNTY 60
MONTH
QUANTITY
ESTIMATED
CO-OP 60
MONTH
QUANTITY
TOTAL 60
MONTH
QUANTITY UOM TOTAL TOTAL
PRICE
1 16' cantilever gate 1 - 1 EA $ $
2 24' cantilever gate 5 - 5 EA $ $
3 12' single swing gate 1 - 1 EA $ $
4 10' single swing gate 1 - 1 EA $ $
5 8' single swing gate 5 - 5 EA $ $
6 6' single swing gate 15 - 15 EA $ $
7 4' single swing gate 20 - 20 EA $ $
TOTAL GROUP 5E $
GROUP 5F - GATES, INCLUDING POST & HARDWARE FOR 12' 0" FENCE
ITEM DESCRIPTION
ESTIMATED
COUNTY 60
MONTH
QUANTITY
ESTIMATED
CO-OP 60
MONTH
QUANTITY
TOTAL 60
MONTH
QUANTITY UOM UNIT
PRICE
TOTAL
PRICE
1 16' cantilever gate 5 - 5 EA $ $
2 24' cantilever gate 5 - 5 EA $ $
3 12' single swing gate 5 - 5 EA $ $
4 10' single swing gate 5 - 5 EA $ $
5 8' single swing gate 5 - 5 EA $ $
6 6' single swing gate 1 - 1 EA $ $
7 4' single swing gate 5 - 5 EA $ $
8 Wheel Assembly, 5”, for Roll
Gate, w/hardware 50 1 51 EA $ $
9 Wheel Assembly, 8”, for Roll
Gate, w/hardware 50 1 51 EA $ $
TOTAL GROUP 5F $
PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017
178-0122-B (LN) Page 33 of 40
SECTION F – BID SUBMITTAL AND SUMMARY
GROUP 6 – HANDRAIL - PEDESTRIAN AND BICYCLE:
ITEM DESCRIPTION
ESTIMATED
COUNTY 60
MONTH
QUANTITY
ESTIMATED
CO-OP 60
MONTH
QUANTITY
TOTAL 60
MONTH
QUANTITY UOM UNIT
PRICE
TOTAL
PRICE
1
3 Rail Steel Handrail – FDOT
Index No. 800 Bicycle
w/hardware
120 500 620 LF $ $
2 3 Rail Aluminum – FDOT Index
No. 870 Bicycle, w/hardware 80 500 580 LF $ $
3 2 Rail Steel – FDOT Index No.
880 Pedestrian w/hardware 50 1,000 1,050 LF $ $
4 2 Rail Aluminum – FDOT Index
No. 870 Bicycle, w/hardware 1,250 1,000 2,250 LF $ $
5
REPLACE - 3 Rail Steel Handrail
– FDOT Index No. 800 Bicycle
w/hardware
250 - 250 LF $ $
6
REPLACE - 3 Rail Aluminum –
FDOT Index No. 870 Bicycle,
w/hardware
900 - 900 LF $ $
7
REPLACE - 2 Rail Steel – FDOT
Index No. 860 Pedestrian
w/hardware
50 - 50 LF $ $
8
REPLACE - 2 Rail Aluminum –
FDOT Index No. 870 Bicycle,
w/hardware
500 - 500 LF $ $
9
REPLACE - 2 Rail Steel – FDOT
Index No. 880 Pedestrian
w/hardware
50 - 50 LF $ $
TOTAL GROUP 6 $
GROUP 7 – GATE OPERATORS
ESTIMATED
COUNTY 60
MONTH
USAGE
ESTIMATED
CO-OP 60
MONTH
QUANTITY
TOAL 60
MONTH
QUANTITY
COST PLUS MARK
UP
TOTAL
$200,000.00
- $200,000.00 % $
TOTAL GROUP 7 $
GROUP 8 – REMOVAL AND DISPOSAL OF OLD FENCE UP TO AND INCLUDING 6’ HIGH
ITEM DESCRIPTION
ESTIMATED
COUNTY 60
MONTH
QUANTITY
ESTIMATED
CO-OP 60
MONTH
QUANTITY
TOTAL 60
MONTH
QUANTITY
UOM UNIT
PRICE
TOTAL
PRICE
1 Removal of Old Fence up to and
including 6’ high 7,000 13,300 20,300 LF $ $
TOTAL GROUP 8 $
PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017
178-0122-B (LN) Page 34 of 40
SECTION F – BID SUBMITTAL AND SUMMARY
GROUP 9 - INSTALLATION AND REMOVAL OF FENCING (Includes Temporary)
ITEM DESCRIPTION
ESTIMATED
COUNTY 60
MONTH
QUANTITY
ESTIMATED
CO-OP 60
MONTH
QUANTITY
TOTAL
60
MONTH
QTY
UOM UNIT PRICE TOAL PRICE
1
Two (2) Man Crew with tools
MONDAY THROUGH FRIDAY
8:00 A.M. – 5:00 P.M. (straight
time)
2,650 1,100 3,750 Hour $ $
2
Two (2) Man Crew with tools
MONDAY THROUGH FRIDAY
(over time/Holiday)
65 - 65 Hour $ $
TOTAL GROUP 9 $
GROUP 10 – REPAIR AND REPLACEMENT OF FENCING
ITEM DESCRIPTION
ESTIMATED
COUNTY 60
MONTH
QUANTITY
ESTIMATE
D CO-OP
60 MONTH
QUANTITY
TOTAL 60
MONTH
QUANTITY UOM UNIT PRICE TOTAL
PRICE
1 Two (2) Man Crew with tools 750 15,240 15,990 Hour $ $
TOTAL GROUP 10 $
GROUP 11 ADDITIONAL CLEARING PER HOUR:
ITEM DESCRIPTION
ESTIMATED
COUNTY 60
MONTH
QUANTITY
ESTIMATED
CO-OP 60
MONTH
QUANTITY
TOTAL 60
MONTH
QUANTITY UOM UNIT PRICE TOTAL
PRICE
1
CLEARING WITH BUSH
HOG as a Two (2) Man
Crew with tools
70 -
70
Hour $ $
TOTAL GROUP 11 $
Unspecified work is defined as services that may be required due to unexpected conditions or events similar to the scope of
work. Unspecified work is not guaranteed as part of the contract and must be properly authorized by the County or
participating entity before performed.
UNSPECIFIED WORK (60 Months) $400,000.00
MSRP DISCOUNT ON ITEMS NOT LISTED %
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178-0122-B (LN) Page 35 of 40
SECTION F – BID SUBMITTAL AND SUMMARY
TOTAL GROUP 1: $
TOTAL GROUP 2 $
TOTAL GROUP 3 $
TOTAL GROUP 4 $
TOTAL GROUP 5A $
TOTAL GROUP 5B $
TOTAL GROUP 5C $
TOTAL GROUP 5D $
TOTAL GROUP 5E $
TOTAL GROUP 5F $
TOTAL GROUP 6 $
TOTAL GROUP 7 $
TOTAL GROUP 8 $
TOTAL GROUP 9 $
TOTAL GROUP 10 $
TOTAL GROUP 11 $
TOTAL FOR GROUPS
1 THROUGH 11
$
UNSPECIFIED WORK $ 400,000.00
GRAND TOTAL $
DELIVERY _________ DAYS AFTER RECEIPT OF ORDER
An award may not be issued without proof that your firm is registered with the Florida Division of Corporations, as per Florida
Statute §607.1501 (http://www.flsenate.gov/Laws/Statutes/2011/607.1501).
A foreign corporation (foreign to the State of Florida) may not transact business in this state until it obtains a certificate of
authority from the Department of State. Please visit www.sunbiz.org for this information on how to become registered.
PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017
178-0122-B (LN) Page 36 of 40
SECTION F – BID SUBMITTAL AND SUMMARY
Electronic Payment (ePayables)
The Board of County Commissioners (County) is offering faster payments. The County would prefer to make payment using
credit card through the ePayables system. See Section A, number 27.
Would your company accept to participate in the ePayables credit card program ?
Yes No
For more information about ePayables credit card program please visit Purchasing Department website
www.pinellascounty.org/purchase.
Company Name
Signature
Printed Signature
Phone Number
PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017
178-0122-B (LN) Page 37 of 40
W-9 REQUEST FOR TAXPAYER ID NUMBER AND CERTIFICATION
PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017
178-0122-B (LN) Page 38 of 40
SECTION G - ADDENDA ACKNOWLEDGMENT FORM
BID TITLE: FENCING, HANDRAILS, AND GATE OPERATORS
BID NUMBER: 178-0122-B(LN)
PLEASE ACKNOWLEDGE RECEIPT OF ADDENDA FOR THIS ITB/RFP BY SIGNING AND DATING BELOW:
ADDENDA NO. SIGNATURE/PRINTED NAME DATE RECEIVED
Note: Prior to submitting the response to this solicitation, it is the responsibility of the firm submitting a response
to confirm if any addenda have been issued. If such document(s) have been issued, acknowledge receipt by signing
and date in section above. Failure to do so may result in response being considered non-responsive or result in
lowering the rating of a firm’s Bid.
Information regarding Addenda issued is available on the Purchasing Department section of the County’s website
at, www.pinellascounty.org/purchase/Current_Bids1.htm , listed under category, ‘Current Bids.’
PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017
178-0122-B (LN) Page 39 of 40
SECTION H – STATEMENT OF NO BID
NOTE: If you do not intend to bid on this requirement, please return this form immediately. Thank you.
Pinellas County Purchasing Department
400 South Fort Harrison Avenue, 6th Floor
Clearwater, Florida 33756
We, the undersigned have declined to submit a bid for No. 178-0122-B(LN0 for FENCING, HANDRAILS, AND GATE
OPERATORS
Specifications too "tight", i.e., geared toward one brand or manufacturer only
(explain below).
Insufficient time to respond to the Invitation to Bid.
We do not offer this product or service.
Our schedule would not permit us to perform.
Unable to meet specifications.
Unable to meet Bond requirement.
Specifications unclear (explain below).
Unable to Meet Insurance Requirements.
Remove Us from Your "Notification List" Altogether
Other (specify below).
REMARKS:
We understand that if the "No Bid" letter is not executed and returned our name may be deleted from the
Bidders List of Pinellas County.
COMPANY NAME:
DATE:
SIGNATURE:
TYPED NAME OF ABOVE:
TELEPHONE:
FAX:
EMAIL:
PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017
ATTACHMENT A
GRANT FUNDING CONDITIONS
BID NUMBER: 178-0122-B(LN)
BID TITLE: Fencing, Gate Operators & Handrails
This solicitation is either fully or partially Grant funded. Bidders shall comply with the clauses as enumerated below. In
addition, Attachment B shall be executed and returned with all submittals. Bidders may be deemed non-responsive for non-
compliance and failure to submit Attachment B.
1. Drug Free Workplace Requirements (See Attachment B): Drug-free workplace requirements in accordance with
Drug Free Workplace Act of 1988 (Pub l 100-690, Title V, Subtitle D) All contractors entering into Federal funded
contracts over $100,000 must comply with Federal Drug Free workplace requirements as Drug Free Workplace Act
of 1988.
2. Contractor Compliance: The contractor shall comply with all uniform administrative requirements, cost principles,
and audit requirements for federal awards.
3. Conflict of Interest: The contractor must disclose in writing any potential conflict of interest to the County or pass-
through entity in accordance with applicable Federal policy.
4. Mandatory Disclosures: The contractor must disclose in writing all violations of Federal criminal law involving fraud,
bribery, or gratuity violations potentially affecting the Federal award.
5. Utilization of Minority and Women Firms (M/WBE) (Attachment B): The contractor must take all necessary
affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus area firms are
used when possible. Prior to contract award, the contractor shall document efforts (see Attachment B) to utilize
M/WBE firms including what firms were solicited as suppliers and/or subcontractors as applicable and submit this
information with their bid submittal. Information regarding certified M/WBE firms can be obtained from:
Florida Department of Management Services (Office of Supplier Diversity)
Florida Department of Transportation
Minority Business Development Center in most large cities and
Local Government M/DBE programs in many large counties and cities
Please see information requested on Attachment B
6. Equal Employment Opportunity: (As per Executive Order 11246) The contractor may not discriminate against any
employee or applicant for employment because of age, race, color, creed, sex, disability or national origin. The
contractor agrees to take affirmative action to ensure that applicants are employed and that employees are treated
during employment without regard to their age, race, color, creed, sex, disability or national origin. Such action shall
include but not be limited to the following: employment, upgrading, demotion or transfer, recruitment advertising, layoff
or termination, rates of pay or other forms of compensation and selection for training including apprenticeship.
7. Davis-Bacon Act: If applicable to this contract, the contractor agrees to comply with all provisions of the Davis Bacon
Act as amended (40 U.S.C. 3141-3148). Contractors are required to pay wages to laborers and mechanics at a rate
not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition,
contractors must be required to pay wages not less than once a week. If the grant award contains Davis Bacon
provisions, the County will place a copy of the current prevailing wage determination issued by the Department of
Labor in the solicitation document. The decision to award a contract shall be conditioned upon the acceptance of the
wage determination.
PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017
8. Copeland Anti Kick Back Act: Contractors shall comply with all the requirements of 29 CFR Part 3 which are
incorporated by reference to this contract. Contractors are prohibited from inducing by any means any person
employed in the construction, completion or repair of public work to give up any part of the compensation to which he
or she is otherwise entitled.
9. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701–3708): Where applicable, all contracts awarded
in excess of $100,000 that involve the employment of mechanics or laborers must be in compliance with 40 U.S.C.
3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the
Act, each contractor is required to compute the wages of every mechanic and laborer on the basis of a standard work
week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated
at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the
work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or
mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or
dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available
on the open market, or contracts for transportation or transmission of intelligence.
10. Clean Air Act (42 U.S.C. 7401–7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251–1387): as
amended—The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to
the Clean Air Act (42 U.S.C. 7401–7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251–
1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental
Protection Agency (EPA).
11. Debarment and Suspension (See Attachment B) (Executive Orders 12549 and 12689): A contract award (see 2
CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award
Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549
(3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), ‘‘Debarment and Suspension. SAM
Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order 12549. The bidder shall certify
compliance as per Attachment B
12. Byrd Anti-Lobbying Amendment (See attachment B) (31 U.S.C. 1352): Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not
used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer
or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352.
Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any
Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. The bidder shall certify
compliance as per Attachment B
13. Rights to Inventions Made Under a Contract or Agreement: If the Federal award meets the definition of ‘‘funding
agreement’’ under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small
business firm or nonprofit organization regarding the substitution of parties, assignment or performance of
experimental, developmental, or research work under that ‘‘funding agreement,’’ the recipient or subrecipient must
comply with the requirements of 37 CFR Part 401, ‘‘Rights to Inventions Made by Nonprofit Organizations and Small
Business Firms Under Government Grants, Contracts and Cooperative Agreements,’’ and any implementing
regulations issued by the awarding agency
14. Prohibition on utilization of cost plus a percentage of cost contracts: The County will not award contracts
containing Federal funding on a cost plus percentage of cost basis.
15. Prohibition on utilization of time and material type contracts: The County will not award contracts based on a
time and material basis if the contract contains Federal funding.
PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017
ATTACHMENT B
CERTIFICATIONS REGARDING LOBBYING; DRUG FREE WORKPLACE AND
REQUIREMENTS DEBARMENT, SUSPENSION OTHER RESPONSIBILITY MATTERS
and UTILIZATION OF DISADVANTAGED FIRMS (M/WBE)
BID NUMBER: 178-0122-B(LN)
BID TITLE: Fencing, Gate Operators & Handrails
This solicitation requires execution of this form which affirms compliance with certification requirements under 10 CFR
Part 601 "New Restrictions on Lobbying, 10 CFR Part 607 “Government wide Requirements for Drug-Free Workplace
(Grants) and 10 CFR Part 606 "Government Debarment and Suspension
1. LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to
Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by
section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
ADDITIONAL LOBBYING REPRESENTATION
Contractors which are described in section 501(c)(4) of the Internal Revenue Code of 1986 and engage in lobbying
activities after December 31, 1995, are not eligible for the receipt of Federal funds constituting an award, grant, or loan.
As set forth in section 3 of the Lobbying Disclosure Act of 1995 as amended, (2 U.S.C. 1602), lobbying activities are
defined broadly to include, among other things, contacts on behalf of an organization with specified employees of the
Executive Branch and Congress with regard to Federal legislative, regulatory, and program administrative matters.
Check the appropriate block:
The company is an organization described in section 501(c)(4) of the Internal Revenue Code of 1986:
Yes No If, you checked “Yes” above, check the appropriate block:
The applicant represents that after December 31, 1995 it has has not Engaged in any lobbying activities
as defined in the Lobbying Disclosure Act of 1995, as amended.
PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017
2. DRUG FREE WORKPLACE CERTIFICATION
In accordance with the Drug-Free Workplace Act of 1988 (Pub.L.100-690, Title V, Subtitle D) and is implemented through
additions to the Debarment and Suspension regulations, published in the Federal Register on January 31, 1989, and May
25, 1990.
ALTERNATE I (Vendors OTHER THAN INDIVIDUALS)
A business certifies that it will or will continue to provide a drug-free workplace by:
As the person authorized to sign the statement, I certify that this firm complies fully with the these requirements.
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the
actions that will be taken against employees for violation of such prohibition;
(b) Establishing an ongoing drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs;
and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the
workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given
a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment
under the grant, the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute
occurring in the workplace not later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within ten calendar days after receiving notice under subparagraph
(d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted
employees must provide notice, including position title, to every grant officer or other designee on whose
grant activity the convicted employee was working, unless the Federal agency has designated a central
point for the receipt of such notices. Notice shall include the identification number(s) of each affected
grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2),
with respect to any employee who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a Federal, State or local health, law enforcement, or
other appropriate agency;
Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs
(a),(b),(c),(d),(e), and (f).
PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017
ALTERNATE II (Vendors who are Individuals)
(1) The vendor certifies that, as a condition of the grant, he or she will not engage in the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant.
(2) If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity,
he or she will report the conviction, in writing, within 10 calendar days of the conviction, to every grant officer
or other designee, unless the Federal agency designates a central point for the receipt of such notices. When
notice is made to such a central point, it shall include the identification number(s) of each affected grant.
3. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
(1) The prospective lower tier participant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public
transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery; falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification;
and
(d) Have not within a three-year period preceding this application/proposal had one or more public
transactions (Federal, State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017
4. DBE GOOD FAITH EFFORTS
The bidder must submit documentation of its good faith efforts to assure that minority businesses, woman-
owned business enterprises and labor surplus firms are used when possible.
Pinellas County may require that bidder provide additional substantiation of good faith efforts.
Date: Firm and Contact Person: Area of Expertise:
A.
Response:
Date: Firm and Contact Person: Area of Expertise:
B.
Response:
Date: Firm and Contact Person: Area of Expertise:
C.
Response:
Date: Firm and Contact Person: Area of Expertise:
D.
Response:
PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017
SIGNATURE
As the duly authorized representative of the company, I hereby certify that the company will comply
with the above certifications.
Company Name:
Printed Name and Title of Authorized Representative:
SIGNATURE
DATE
The company may insert in the space provided below the site(s) for the performance of work done in
connection with the specific grant:
Place of Performance: (Street address, city, county, state, zip code)
Street Address
City, County, State, Zip
Check if there are workplaces on file that are not identified here.
DUNS Number (Company Data Universal Numbering System regulated by Dun & Bradstreet)
PINELLAS COUNTY PURCHASING ITB Co-op REVISED: 07/2017
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4825
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Finance
Agenda Number: 5.3
SUBJECT/RECOMMENDATION:
Declare miscellaneous furniture, minor equipment, and fixtures surplus to the needs of the City
for disposition via a citywide surplus sale and authorize the appropriate officials to execute
same. (consent)
SUMMARY:
Pursuant to Code of Ordinances Section 2.621, Sale of Surplus Personal Property, Purchasing
requests Council’s authorization to hold a citywide public surplus sale. Many departments have
miscellaneous furniture and minor equipment that needs to be surplused including library
fixtures such as the book/media shelving. An effort to advertise between departments and
repurpose items is underway. All items deemed to be surplus are being consolidated at the
vacant East Library on Drew Street.
The East Library is a perfect opportunity and venue for the sale. With the collection of surplus
underway, the auction will be scheduled for late August. The one-day sale will be managed by
a professional auctioneer for commission, via the Pinellas County Contract #145-0225-R,
Auctioneer Services, Vehicles, and Related Equipment.
Following the surplus sale, Purchasing will pursue further disposition of remaining items
through donation to charitable and/or not-for-profit organizations.
APPROPRIATION CODE AND AMOUNT:
General surplus sale revenues are deposited in the General Fund.
Page 1 City of Clearwater Printed on 7/16/2018
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4680
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.1
SUBJECT/RECOMMENDATION:
Approve 1.0 additional FTE (Full Time Equivalent) for the Juvenile Welfare Board (JWB) funded
programs held at Ross Norton and North Greenwood Recreation and Aquatics Complex, for
youth ranging in ages 7 through 14, and approve a third quarter budget amendment of $33,495
in special program 181-99872, Coordinated Child Care. (consent)
SUMMARY:
On September 7, 2017, the City Council approved a one-year Agreement with Juvenile Welfare
Board (JWB) for funding of youth programs and approved a third quarter budget amendment of
$372,645 in special program 181-99872, Coordinated Child Care (JWB).
On May 10, 2018, the JWB approved additional funding of $33,495 for Fiscal Year 17/18 and
$80,387 for Fiscal Year 18/19 for enhancements to the Out of School Time (OST) programs
held at Ross Norton and North Greenwood complexes. A portion of the additional funding was
to be used to hire an additional full time Recreation Specialist.
In order to adjust and correct the FTE count used for this program, staff is bringing this
recommendation forward at this time. The Resource Committee approved the request for an
additional 1.0 FTE at their June 6, 2018 meeting.
The OST is a program developed to nurture youngsters at the Clearwater neighborhoods in
which youth need the most direction. The program leaders have developed a safe haven for
community youth ages 7- 14 at Ross Norton and North Greenwood Recreation Complexes.
The program is designed to incorporate exercise and nutrition-based activities in an after
school and summer camp setting, to encourage healthy lifestyle choices, improve social skills,
increase athletic abilities, and develop leadership skills of the participants. Academic
enrichment curriculum is also included in the program.
The new Recreation Specialist position will work closely with the children enrolled in the OST
program to improve their social and academic achievement through a collaboration between
the child’s family, school and OST staff.
APPROPRIATION CODE AND AMOUNT:
A third quarter budget amendment will provide an increase of $33,495 in other governmental
revenue in special program 181-99872, Coordinated Child Care, to fund this enhanced
programming in the contract.
Page 1 City of Clearwater Printed on 7/16/2018
File Number: ID#18-4680
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 7/16/2018
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4736
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.2
SUBJECT/RECOMMENDATION:
Approve an amendment to the Exclusive Non-Alcoholic Beverage Agreement between the City
of Clearwater (City) and Coca-Cola Refreshments USA, Inc. (Coca-Cola), effective June 1,
2017 through September 30, 2022, to correct an omission in the original agreement regarding
payments to the City from the Monster Fund and authorize the appropriate officials to execute
same. (consent)
SUMMARY:
On December 21, 2017, the City Council approved an agreement with Coca-Cola to provide
services to the City to be the exclusive non-alcoholic beverage vendor for the City.
According to the agreement Coca-Cola will provide full service vending machines, a discounted
price schedule for City and Concessionaire purchases and a Licensing Payment of $92,500 to
be paid in five annual payments of $18,500. In addition, Coca-Cola, through a Monster Energy
Drink Fund, was to contribute an additional $25,000 to be paid in five annual payments of
$5,000. The total amount paid to the City would be $117,500 for the entire term ($23,500 per
year).
Unfortunately, a paragraph detailing the Monster Fund and payment to the City was omitted
from the original agreement and thus the need to amend the agreement to include a new
paragraph detailing the payment of funds from the Monster Fund to the City of Clearwater as
was approved in the original agreement. Without this additional paragraph, the City will only be
receiving $18,500 per year from Coca-Cola as Monster Fund is to contribute the additional
$5,000 per year.
All other conditions of the original agreement remain in place and this corrects the omission in
the final intended agreement between the City and Coca-Cola.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 7/16/2018
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4767
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.3
SUBJECT/RECOMMENDATION:
Approve a new Capital Improvement Project, Eddie C. Moore Softball Complex Renovations -
PRAF180001, for the purpose of renovating and upgrading facilities at the EC Moore Complex
for player and spectator safety as well as provide for a facility that can host major television
broadcasting and production; approve a third quarter budget amendment transfer of $495,000
of Penny funds from Bicycle Paths-Bridges (CIP 315-93272) and $295,000 of general fund
from 2017/18 Parks and Recreation salary savings to establish this project. (consent)
SUMMARY:
The City has hosted many important softball events and tournaments over the past several
years, including USA Softball annual tryout camp, and now has the opportunity to host events
that will be broadcast on ESPN with the first ever St. Petersburg Clearwater Elite Invitational
Tournament to be held in Clearwater at the EC Moore Complex February 14 - 17, 2019.
Some of the teams scheduled to attend include the 2018 NCAA Division I Women’s College
Softball Champion Florida State Seminoles, and the 2016 and 2017 NCAA Division I Champion
Oklahoma Sooners. In order to accommodate the ESPN production of this event several
improvements and renovations are needed to be made specifically at EC Moore 8 & 9 including
open access to the press box, camera stands and unobstructed views of the field.
Additionally, fan safety, neighboring safety and infrastructure that has completed its useful life.
Renovations to upgrade the existing batting tunnels as well as expanding the fields to
accommodate national and international play on the fields.
Due to the timing of the ESPN event in February 2019 staff is recommending the establishment
of this new Capital Improvement Project now rather than waiting until next year budget approval
as there will not be enough time to get the work completed.
The renovations and improvements will enhance the facilities and be available to our local
teams and programs.
Staff is recommending that funding for this project come from existing penny funds in the Bike
Path and Bridge CIP as well as general fund salary savings in Parks and Recreation. The
transfer of the Penny funds will in no way jeopardize current or future bike path projects which
include Del Oro Trail Head, Courtney Campbell Overpass and repairs to Ream Wilson Trail.
APPROPRIATION CODE AND AMOUNT:
A third quarter budget amendment will provide a transfer of $495,000 of Penny funds from
capital improvement project 315-93272, Bicycle Paths-Bridges, and $295,000 of general fund
Page 1 City of Clearwater Printed on 7/16/2018
File Number: ID#18-4767
to capital improvement project PRAF180001, Eddie C. Moore Softball Complex Renovations, to
fund this contract.
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 7/16/2018
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4774
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.4
SUBJECT/RECOMMENDATION:
Award a contract to Garland/DBS, Inc. (Garland), of Cleveland, Ohio for $405,846.10, which
includes a 10% contingency, to perform painting to all exterior surfaces of Spectrum Field
including the repairs and replacement of damaged exterior insulation finishing systems (EFIS),
under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Cobb
County, GA and U.S. Communities, and authorize the appropriate officials to execute same.
(consent)
SUMMARY:
A 20-year capital improvement (reserve) study was completed in Fiscal Year 2014/15 by
Wannemacher, Jenson Architects Inc. (WJA) and Delta Engineering for Spectrum Field.
As a result of the study, CIP budgets for the maintenance and upkeep of Spectrum Field were
established.
The study identified the need to repair and /or replace all damaged EFIS as well as paint all
exterior surfaces of Spectrum Field in Fiscal Year 2018/19.
In reviewing possible options for how to repair and replace the EFIS, staff looked at the U .S.
Communities and Master Intergovernmental Cooperative Purchasing Agreement (MICPA).
Garland is a contractor that has been awarded a bid for roofing, painting and EFIS repair
services through this agreement, and is available to all members of the U .S. Communities
cooperative, of which the City of Clearwater is a member.
This contract will include the preparation work as required for replacing of expansion joints
adjacent to EFIS and masonry, repair damage to EFIS, painting of EFIS and masonry walls.
Also, this contract includes a five -year material warranty on EFIS coating, joint sealant as well
as an additional one -year contractor’s warranty on labor. Garland shall inspect the EFIS once
a year for warranty damage and make repairs that might be needed for a period of five years.
To obtain the cost of this project Garland administered a competitive bid process for the project
and obtained four responsive bids. The City has had successful experience with Garland on
other City projects administered through the Building and Maintenance Division as well as the
Parks and Recreation Department.
This is a 120-day project and will be started immediately at the conclusion of the 2018 Thresher
season and completed prior to Philadelphia Phillies Spring Training 2019.
APPROPRIATION CODE AND AMOUNT:
Page 1 City of Clearwater Printed on 7/16/2018
File Number: ID#18-4774
Funds are available in Capital Improvement Program project 315-93205, “Spectrum Field
Repairs” to fund this contract.
USE OF RESERVE FUNDS: N/A
Page 2 City of Clearwater Printed on 7/16/2018
1.
Item # Unit Price Quantity Unit Extended Price
19.12
3.77$ 49000 SF 184,730$
19.13
3.64$ 49000 SF 178,360$
23.12 1.15$ 2500 LF 2,875$
CAULKING 3.97$ 2500 LF 9,925$
375,890$
Date Submitted: 06/22/2018
Proposal #: 25-FL-180681
ROOFING MATERIAL AND SERVICES PROPOSAL
City of Clearwater
Spectrum Field Wall Coating
601 Old Coachman Rd
Clearwater, FL 33765
Garland/DBS, Inc.
3800 East 91st Street
Cleveland, OH 44105
Phone: (800) 762-8225
Fax: (216) 883-2055
WALL COATINGS FOR COATING WALL
SYSTEMS: ELASTOMERIC COATING FOR EFIS
WALL SYSTEM -
Base Coat of Coating @ 1 Gallon per Sq. / Top Coat
@ 1 Gallon per Sq. Applied as Specified
Total
Caulking based on 1/2" x 1/2" application
Line Item Pricing
Item Description
WALL COATINGS FOR COATING WALL
SYSTEMS: ELASTOMERIC COATING FOR CMU
WALL SYSTEM -
Base Coat of Coating @ 1 Gallon per Sq. / Top Coat
@ 1 Gallon per Sq. Applied as Specified
Miscellaneous Line Items: Caulking: Remove
Existing Caulking & Clean and Prime Joint
MICPA # 14-5903
FLORIDA General Contractor License #: CGC1517248
Scope of Work:
Please reference the attached Specifications and Addenda #1 & #2 for project Scope of
Work.
Purchase orders to be made out to: Garland/DBS, Inc.
Please Note: The following budget/estimate is being provided according to the pricing established
under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Cobb
County, GA and U.S. Communities. This budget/estimate should be viewed as the maximum price
an agency will be charged under the agreement. Garland/DBS, Inc. administered a competitive bid
process for the project with the hopes of providing a lower market adjusted price whenever
possible.
375,890$
Proposal Price Based Upon Market Experience:368,951$
ADD 10% Project Contingency:36,895.10$
Proposal Price Based Upon Market Experience:405,846.10$
Garland/DBS Price Based Upon Local Market Competition:
1
2
3
4
Bid Breakdown (TarHeel Roofing, Inc.):
Labor & Non Garland Materials:
Garland Materials:
Freight:
Insurance:
Bonds:
*General Conditions:
Project Contingency (10%)
TOTAL:
*General Conditions include: Engineering, Permits, Overhead and Profit
Clarifications/Exclusions:
1.
2.
3.
4.
5.
6.
Respectfully Submitted,
Joe Mullen
Garland/DBS, Inc.
(216) 430-3635
199,482.00$
405,846.10$
127,957.00$
4,000.00$
3,888.00$
3,365.00$
30,259.00$
512,620$
632,327$
Base Bid Total Maximum Price of Line Items under the MICPA:
TarHeel Roofing, Inc.
Specialized Property Services
Viktor Construction Corp.
Valcourt Building Services
36,895.10$
Any work not exclusively described in the above proposal scope of work is excluded.
Permits are excluded.
Bonds are included.
Plumbing, Mechanical, Electrical work is excluded.
Temporary protection is excluded.
Sales and use taxes are excluded. Please issue a Tax Exempt Certificate.
Potential issues that could arise during the construction phase of the project will be addressed via
unit pricing for additional work beyond the scope of the specifications. This could range anywhere
from wet insulation, to the replacement of deteriorated wood nailers. Proposal pricing valid through
12/31/2018.
If you have any questions regarding this proposal, please do not hesitate to call me at my number
listed below.
Joe Mullen
368,951$
456,146$
BID DOCUMENTS
PROJECT MANUAL
CITY OF CLEARWATER
PARKS AND RECEREATION
SPECTRUM FIELD
EXTERIOR WALL COATING PROJECT
PREPARED FOR:
City of Clearwater
MAY 29TH, 2018
09800-2
SECTION 07920
JOINT SEALANTS
PART 1 GENERAL
1.1 SUMMARY
A. Sealants and caulking for joints between dissimilar materials and to close other joints.
B. Work to include but not limited to all labor, materials, equipment, and tools required to
install new vertical joint sealant on exterior gymnasium walls as indicated on the
construction documents. .
C. Sealant of Vertical and Horizontal Joints
1. Any sealant that touches EIFS must be replaced
2. Any sealant that touches CMU/concrete leave in tact – not included
3. Any sealant that touches metal frames (windows/doors/etc.) must be replaced
4. All vertical expansion joints
5. Any other areas identified during pre-bid meeting and onsite project walk through
1.2 REFERENCES
A. ASTM C 834-Standard Specification for Latex Sealants.
B. ASTM C 919-Standard Practice for Use of Sealants in Acoustical Applications.
C. ASTM C 920-Standard Specification for Elastomeric Joint Sealants.
D. ASTM D 1056-Standard Specification for Flexible Cellular Materials-Sponge or Expanded
Rubber.
E. SWRI (Sealant, Waterproofing and Restoration Institute): Sealants: The Professional’s
Guide.
1.3 SUBMITTALS
A. Product Data: Indicate chemical characteristics, performance criteria, limitations and color
chart for all materials.
1. Low Emitting Materials.
09800-3
(a) Submit manufacturer’s Material Safety Data Sheet Indicating VOC limits of
all products.
B. Submit manufacturer’s installation instructions.
1.4 QUALITY ASSURANCE
A. Single source responsibility: Obtain materials from a single manufacturer.
B. Manufacturer Qualifications: Company specializing in manufacturing the Products
specified in this section with minimum 30 years documented experience.
C. Applicator Qualifications: Approved applicator by roof system manufacturer is required.
1.5 WARRANTY
A. Replace sealants and caulking which fails because of loss of cohesion or adhesion, or does
not cure.
PART 2 PRODUCTS
2.1 MATERIALS
A. PRODUCT OPTIONS AND SUBSTITUTIONS
1. Acceptable Manufacturers:
(a) The Garland Company
B. Any deficiencies in performance, warranty terms or improper submittal procedure
will constitute grounds for immediate rejection of substitution.
B. Sealant Type: Vertical Expansion Joints
1. Moisture curing one-part elastomeric adhesive sealant
2. Non-sag type for vertical applications.
3. Capable of being continuously immersed in water; withstand movement up to 50
percent of joint width and satisfactory applied throughout a temperature range of 40
degrees to 90 degrees Fahrenheit.
4. Uniform, homogenous, and free from lumps, skins, and coarse particle when mixed.
5. Tuff-Stuff MS
(a) Shear Strength: 225 psi
(b) Slump: 0 Slump
(c) No measurable shrinkage after 14 days
6. Shore A hardness: 25-35
7. Conforming to requirements of ASTM C920, ASTM C 679, ASTM D 412
8. Non-Staining and non-bleeding.
9. Color: Grey
09800-4
C. Back-up Materials:
1. As recommended by caulking or sealant manufacturer and compatible with each
material.
2. Preformed material sized to require 25 percent to 50 percent compression upon
insertion in joint.
3. Do not use materials impregnated with oil, bitumen or similar materials.
D. Bond Breakers: Where joints are not of sufficient depth to receive back-up material install
polyethylene bond-breaking tape at back of joint.
E. Primer:
1. As recommended by manufacturers of caulking or sealant used.
2. Type that will seal the surfaces and prevent absorption of the vehicle essential to the
retention of elasticity by the caulking or sealant compound.
F. Accessories: Provide solvent, cleaning agents and other necessary materials as
recommended by the caulking or sealant manufacturer essential for a complete installation.
PART 3 EXECUTION
3.1 PREPARATION
A. Verify joint dimensions, physical and environmental conditions are acceptable to receive
work of this Section.
B. Verify that substrate surfaces and joint openings are ready to receive work.
C. Verify that joint backing and release tapes are compatible with sealant.
D. Remove loose materials and foreign matter, which might impair adhesion of sealant.
E. Clean and prime joint under provisions of manufacturer’s instructions.
F. Perform preparation under provisions of manufacturer’s instructions.
G. Protect elements surrounding work of this section from damage or disfiguration.
3.2 INSTALLATION
A. Perform work under provisions of ASTM C 804 for solvent release and ASTM C 790 for
latex base sealants.
B. Install sealant under provisions of manufacturer’s instruction.
C. Measure joint dimensions and size materials to achieve required width/depth ratios.
D. Install joint backing to achieve a neck dimension no greater than 1/3 of the joint width.
09800-5
E. Install sealant free of air pockets, foreign embedded matter, ridged and sags.
F. Apply sealant within recommended temperature range. Consult manufacturer when sealant
cannot be applied within these temperature ranges.
G. Apply generally with caulking gun of proper nozzle size to fit joints.
H. Apply with sufficient pressure to fill joint from backing to surface.
I. For joints in flat surfaces, neatly tool compound slightly concave with proper tools.
J. Execute finishing of caulking around frames with coving tool.
K. As work progresses, immediately remove compound that may accidentally flow onto
adjoining surfaces using manufacturer's recommended solvent and cleaners. Remove excess
material from joints immediately.
L. At completion, carefully check all joints for damage and repair-damaged joints.
M. Clean adjoining surfaces.
N. Protect sealants and caulking until cured.
END OF SECTION
09800-6
SECTION 09800
ARCHITECTURAL WALL COATING
PART 1 – GENERAL
1.1 SUMMARY
A. This specification is for a one component, low solvent, emulsified poly-resin architectural
wall coating. It damp proofs and beautifies all types of exterior and interior masonry
surfaces such as concrete, brick, CMU, stucco and exterior insulating finishing systems
(EIFS).
1.2 WORK INCLUDED
A. Provide all labor, materials (not listed on bid sheet), equipment and services necessary to
complete coating application work:
1. Preparation of all surfaces indicated to receive new elastomeric coating. Cleaning and
repairs.
2. Protection of surfaces not to be treated
3. Application of coating materials
1.3 RELATED SECTIONS
A. Repairs to expansion joints and application of joint sealants: Section: 07900
1.4 SUBMITTALS
A. Product Data: Submit manufacturer’s standard submittal package including specification,
installation instructions, and general information for each waterproofing material.
B. Applicator Qualifications: Submit a current qualified applicator certificate from the
specified waterproofing manufacturer.
1.5 QUALIFICATIONS
A. Primary coating materials shall be products from a single manufacturer. The primary
manufacturer shall recommend any secondary materials. Manufacturer shall have a
minimum of 10 years experience in the manufacturing of materials of this type.
B. Applicators shall have a minimum of 5 years experience in the application of damp
proofing materials of the type specified. Applicator shall be an authorized applicator from
the specified damp proofing manufacturer.
09800-7
C. Pre-bid Job Walk: Ten (10) working days prior to bid opening there is to be a mandatory
pre-bid job walk. Anyone not attending the pre bid job walk will not be allowed to bid the
project. All products considered an equal to the specified product or any changes in the
scope of work or installation or specifications must be presented at the pre bid job walk. If
a change in the specification is accepted, it will be considered as an alternate and will be
presented as a bid amendment issued five (5) working days prior to the bid opening. No
other changes to the specification or bid documents will be accepted.
D. Pre-Installation Conference: Just prior to commencement of the elastomeric coating
system, meet at the site with a representative of the coating manufacturer. The elastomeric
coating contractor, the general contractor, the architect and other parties affected by this
section. Review methods and procedures, substrate conditions, scheduling and safety.
1.6 DELIVERY, STORAGE AND HANDLING
A. Store all coating materials in the original unopened containers between 50° - 80°F (10° -
26°C) until ready for use.
B. Follow the special handling or storage requirements of the manufacturer for cold weather,
hot weather, etc.
C. Safety: Refer to all applicable data, including but not limited to, MSDS sheets, PDS sheets,
product labels, and specific instructions for specific personal protection requirements.
D. Ventilation: Provide adequate ventilation to prevent the accumulation of hazardous fumes
during application.
E. Environmental requirements: Proceed with work of this section only when existing and
forecasted weather conditions will permit the application to be performed in accordance
with the manufacturer’s recommendations.
1.7 WARRANTY
A. The contractor shall guarantee that all work performed will be free from defects in
materials and workmanship. The contractor is to provide a 2 year labor/workmanship
warranty. Upon notice of defect in writing, the contractor within one year after completion
of work shall, at his own expense, make all necessary repairs or replacements of the
defective work in question.
B. A 5-year, material warranty is available with this system provided it has been installed by a
Garland Approved Applicator and is installed according to this specification.
PART 2 – PRODUCTS
2.1 MANUFACTURERS
A. The design is based upon coating systems engineered and manufactured by The Garland
Company or approved equals:
09800-8
The Garland Company
3800 East 91st Street
Cleveland, Ohio 44105
Telephone: (800) 762-8225
Website: www.garlandco.com
2.2 MATERIALS
A. Emulsified Acrylic Coating: Tuff-Coat for damp proofing and beautifying all types of
exterior and interior masonry surfaces such as concrete, brick work, stucco and exterior
insulation finish systems (EFIS).
Tuff-Coat has the following physical properties:
Tensile Strength: 160 psi (ASTM D-2370)
Elongation: 585% (ASTM D-2370)
Water Vapor Permeability @ 10 mils: 20 Perms (ASTM D-1653)
Solids by Volume: 47.4%
B. Hybrid Sealant: Tuff-Stuff MS single-component MS Polymer sealant for joints and cracks
in masonry surfaces.
C. Cement-based patching compound: Gar-Rock is an all-weather, fast setting, chemical
action concrete patching material designed to patch concrete surfaces where quick
permanent repairs are desired. (Coating will not adhere to Gar-Rock Compound).
D. Epoxy-based patching compound: Fill-Loc Crack Repair is a two-component, VOC
compliant, 100% solids epoxy patching product designed to make repairs to small surface
imperfections prior to applying a thin coating.
E. Polyester Tape: Dura-Walk Polyester Tape is a fusion bonded fabric polyester designed to
be reinforcement fabric over cracks or joints.
F. Nontoxic Biodegradable Cleaner: B-Clean is a heavy-duty chemical formulation designed
to clean a variety of masonry substrates including: concrete, brick, stone, aggregate, and
block surfaces.
G. Misc. Accessories: All items incorporated into this system shall be compatible with and
approved by coating manufacturer.
NOTE: Allow additional material for rough or irregular surfaces and up to 10% for
material loss during application and differences in substrate porosity.
PART 3 – EXECUTION
09800-9
3.1 EXAMINATION
A. Verify that substrate is ready to receive work; surface is clean, dry and free from
projections and depressions, loose scale, sand, curing compounds, grease, oil, asphalt,
loose coatings need removed and other foreign deposits.
B. Do not begin work until concrete substrate has cured 28 days, minimum. Water cured
treatment of concrete is preferred. Resin or water based curing compound should not be
used. Non-compatible curing agents must be removed prior to application.
C. The work shall not be started when temperature is under 50°F (10°C) or when precipitation
is imminent.
D. Verify that all other work involved with this area, done under other sections, has been
completed and accepted by the architect and general contractor prior to starting the
waterproofing application.
E. Concrete surface pH level must not be higher than 11 prior to coating.
F. Damaged areas of concrete, mortar joints or EFIS should be repaired prior to coating.
3.2 CLEANING METHODS
A. Recommendations for Cleaning of EFIS: Before making repairs and coating the existing
EFIS walls, the walls will be thoroughly cleaned. It is strongly recommended that you
contact the manufacturer of any cladding material for proper cleaning instructions. EIFS
finishes are most effectively and safely cleaned with the use of general cleaning compounds,
followed by a mildly pressurized water rinse. Acidic cleaners are not recommended for
routine cleaning of Dryvit finishes. The only condition that MAY warrant use of acidic
cleaners is efflorescence, which is discussed later.
1. Preparation - Protect people, vehicles, property and all surfaces not intended for
cleaning from splash, residue, fumes, rinse and wind drift. Read the cleaning solution
manufacturer's instructions for the proper dilution appropriate for the surface
cleanliness/condition of the textured finish. Mix cleaning solution in accordance with
those manufacturer's instructions. Test the prepared mixture on all surfaces that may
come into contact with it during application and rinsing. Contact the manufacturer of
the cleaning solution for more information and cautions for use. Check all equipment
for compatibility with the type of cleanser used.
2. Pressurized Water Cleaning Equipment – General Information: Leaning a ladder against
any wall coated with Dryvit finishes can cause damage. It is normally most economical
and efficient to use pressurized water for the cleaning/rinsing operation. The simplest
method of delivering pressurized water is to use a garden hose. This is sufficient on
most applications to both prewet the wall surface and rinse away applied cleaning
solutions. Some commercially available pressurized water delivery systems feature a
pressure gun and nozzle equipped with a control switch.
09800-10
This setup permits the operator to apply cleaning solutions to a wall over 30.5 m (100
ft.) from the base unit. Other systems have two separate hoses -one with plain water and
the other with a cleaning solution.
The tip angle of the nozzle should be appropriate for the distance between the area
being cleaned and the nozzle tip. A 10° angle tip may be appropriate when the surface
being cleaned is 30.5 m (100 ft) above the nozzle, but not when the surface being
cleaned is .61–1.5 m (2-5 ft) away from the tip of the nozzle. For close proximity
cleaning, tip angles of 45° or greater must be used to prevent damage to the finish.
Water used for rinsing must be cold. Hot or even warm water will cause softening of the
finish, and may result in damage to or removal of finish. The pressurized water rinse
must not be harsh enough to erode the finish. Such degradation will reduce the long-
term performance of the finish. Seek the equipment manufacturer's advice and use care
when using this type of pressure near sealant joints and wood trim as well.
Misdirected, high-pressure spray can damage most materials and surfaces! Caution
should be taken regarding high pressure rinsing with specialty applications.
Cleaning solutions used with this method should be compatible with the equipment.
Some equipment manufacturers are careful to recommend that only specific cleaning
compounds be pumped through their equipment. Many proprietary cleaning solutions
may be subject to periodic change in formulation. It is suggested, therefore, that each
product being considered be sample tested on a panel or inconspicuous wall area and
judged on a trial basis before being used more extensively.
3. Cleaning Solution Application:
A. Application of cleaning solutions can be accomplished using a low-pressure sprayer,
30 to 50 psi (200 to 350 kPa), or through a pressurized water-cleaning unit. The
pressure used must be adequate to coat the finish surface with the cleaning solution
and not more. Chemicals in the cleaner provide the cleaning action, not the force of
the water spray used to apply the cleaner. Light scrubbing with a soft bristle brush
may be necessary.
Follow the cleaning solution manufacturer's instructions for application and
scrubbing. Some solution manufacturers recommend application from the bottom,
upward, to avoid "clean streaking". Application in vertical sections is also typically
recommended, because this allows re-rinsing clean sections below the vertical
section being cleaned.
Follow the solution manufacturer's recommendations for dwell time on the wall
surface prior to rinsing. (Dwell time is the period of time the cleaning solution is left
on the wall prior to rinsing off.) Heat, direct sunlight and wind will affect the drying
time and reaction rate of cleaning solutions. Ideally, the cleaning crew should be
working on shaded areas to avoid rapid evaporation. Caution: Never use high
pressure to apply cleaning solutions, as the solution may be driven through the
finish and into the base coat, and become the source of future staining.
09800-11
4. Pressurized Water Rinsing:
A. Rinse the wall with large amounts of clean, pressurized water from top to bottom
before the cleaning solution can dry. All wall areas below the cleaned area must also
be rinsed down thoroughly in a vertical section. Failure to completely flush the
cleaned area and all wall areas below of the cleaning solution may leave residues
that may emerge upon exposure to precipitation. Rinse all equipment thoroughly
after each use. Higher pressures should be used for this pressurized water rinse, as
long as it does not damage the finish. Pressure should normally be kept below 600
psi.
The higher pressure is needed to remove surface contaminants that have been lifted
by the chemical action of the cleaning solution, and also to remove any residue of
the cleaning solution itself. This is why it is important not to use high-pressure unit
the cleaning solution has been applied (by low pressure or mild scrubbing) and
allowed to act for the appropriate dwell time. Use of pressurized clean water alone
to clean a finish will require higher water pressures to remove the surface
contaminants, which increases the likelihood of damaging the finish. Without
application of a cleaning solution, the pressure required to clean the finish will
usually require such force that the surface of the finish is abraded or removed. This
must be avoided. Finish damaged by such "power washing" techniques alone can
void product performance warranties.
5. Pressurized Water Cleaning Equipment – General Information: Leaning a ladder against
any wall coated with Dryvit finishes can cause damage. It is normally most economical
and efficient to use pressurized water for the cleaning/rinsing operation. The simplest
method of delivering pressurized water is to use a garden hose. This is sufficient on
most applications to both prewet the wall surface and rinse away applied cleaning
solutions. Some commercially available pressurized water delivery systems feature a
pressure gun and nozzle equipped with a control switch.
This setup permits the operator to apply cleaning solutions to a wall over 30.5 m (100
ft) from the base unit. Other systems have two separate hoses -one with plain water and
the other with a cleaning solution.
The tip angle of the nozzle should be appropriate for the distance between the area
being cleaned and the nozzle tip. A 10° angle tip may be appropriate when the surface
being cleaned is 30.5 m (100 ft) above the nozzle, but not when the surface being
cleaned is .61–1.5 m (2-5 ft) away from the tip of the nozzle. For close proximity
cleaning, tip angles of 45° or greater must be used to prevent damage to the finish.
Water used for rinsing must be cold. Hot or even warm water will cause softening of the
finish, and may result in damage to or removal of finish. The pressurized water rinse
must not be harsh enough to erode the finish. Such degradation will reduce the long-
term performance of the finish. Seek the equipment manufacturer's advice and use care
when using this type of pressure near sealant joints and wood trim as well.
09800-12
Misdirected, high-pressure spray can damage most materials and surfaces! Caution
should be taken regarding high pressure rinsing with specialty applications.
Cleaning solutions used with this method should be compatible with the equipment.
Some equipment manufacturers are careful to recommend that only specific cleaning
compounds be pumped through their equipment. Many proprietary cleaning solutions
may be subject to periodic change in formulation. It is suggested, therefore, that each
product being considered be sample tested on a panel or inconspicuous wall area and
judged on a trial basis before being used more extensively.
3.3 EIFS REPAIRS – SMALL HOLES
A. Holes or other damages less than 76mm x 76mm (3”x3”) in size with a maximum depth of
1” can be repaired by using Dryvit Rapid Patch product or similar.
1. With a sharp utility knife, cut through and remove the lamina, exposing a neat uniform-
sized area of insulation slightly larger than the damaged area. Using a disk grinder or
belt sander with a 20 grit aluminum oxide disk or belt, remove the finish around the cut,
exposing the reinforced base coat approximately 76 mm (3") around the damage area.
2. Cut out the loose, damaged foam to reveal fresh foam. Cutting off the foam all the way
to substrate is not recommended. When foam in the damaged area is well bonded to the
substrate, care must be taken to expose as little of the substrate as possible and prevent
rupturing the surface of the substrate. The area to be patched should be round or
rectangular in shape and between 19 mm and 25 mm (3/4"and 1") in depth. Deeper
patches should be filled with a piece of EPS so the patch thickness is within this range.
RapidPatch material may be used to adhere the EPS filler to the substrate.
3. Precisely mask the surrounding finish with masking tape.
4. Mix the RapidPatch and apply the mixture to the damaged area with a margin trowel to
a depth of approximately 3.2 mm (1/8") below the existing base coat surface. Also add a
thin layer of material on the exposed base coat surrounding the patch. Cut a piece of
mesh to the proper size and place over the wet RapidPatch overlapping the existing base
coat a minimum of 25 mm (1"). Add additional RapidPatch material to completely fill
the damaged area, cover the mesh and feather onto the surrounding base coat. If the
material appears initially loose, wait a short time until it stiffens up and level off any
imperfections with additional RapidPatch mixture as needed.
5. When the patching material in the damaged area is stiff enough, use a clean, damp
margin trowel to smooth out the surface. This may be repeated until a satisfactory
surface is achieved. The trowel must be clean and damp prior to each smoothing.
6. Let RapidPatch set for at least 60 minutes, depending on ambient conditions.
7. If necessary, again, precisely mask the surrounding existing finish with masking tape.
09800-13
8. Apply the new finish over the patched area and texture to match the surrounding finish.
NOTE: Do not sand the patched area prior to finish application.
9. If the entire wall is to be refinished, it is not necessary to mask off and apply finish at
this stage. Refer to the procedure for repairing texture variations for complete details.
NOTE: Because RapidPatch is specifically designed to compensate for drying
shrinkage, it may b used to repair damaged areas up to 76 mm x 76 mm x 25 mm (3" x
3" x 1").
3.4 EIFS REPAIR – IMPACT DAMAGE:
A. Larger areas of damage will be repaired prior to coating installation.
1. Mask off an area slightly larger than the damaged area. Using a sharp utility knife, hand
or circular saw with a carborundum blade, cut into the EIFS down to the substrate,
outside of damaged area. Remove the damaged EIFS exposing a neat uniform size area
slightly larger than the damage area.
2. Grind off finish a minimum 76 mm (3") to expose the existing base coat layer.
CAUTION: Care should be taken not to damage the reinforcing mesh with the grinder.
The edges of the finish should be sharp, clean and non-tapered beyond the cut out area.
3. Using the appropriate fasteners and/or adhesive install EPS. Ensure overall tightness at
the cut line and sliver if necessary.
4. Apply new base coat (cementious/noncementious) and mesh overlapping onto existing
exposed base coat layer approximately 64 mm (21/2"). Ensure that the newly applied
base coat is flat and is seated approximately 1.6 mm (1/16") below the surface of the
existing finish. Allow to fully dry (minimum. 24 hours).
5. If necessary again precisely mask off the existing finish. Apply new finish and blend
new finish into existing finish. While the finish is still wet, remove the masking tape
and feather the edges of the patch so they will blend with the surrounding area. Use a
brush, nail, toothpick or similar tool to blend the edges of the patch and to precisely
match the texture of the patch with the surrounding area. Proper execution of this step is
critical to the success of the patch.
NOTE: Environmental conditions, dirt, and exposure will alter the existing color slightly. A final
coating of Tuff-Coat is recommended on the total wall surface to ensure color uniformity between
patched areas and existing finish coat.
3.5 EIFS REPAIRS - REATTACHMENT OF EIFS:
A. All loose or un-attached EFIS will be re-anchored before repairs and coating are performed.
Repair involves adding mechanical fasteners to anchor the EIFS back to the substrate and
09800-14
refinishing the affected areas. The fastening schedule will need to resist structural loads (i.e.
wind) and has to be properly evaluated for the specific building.
3.6 PREPERATION
A. Clean substrate to remove any and all surface contaminants. Surfaces to be coated must be
cleaned to a sound surface. Refer to your Garland representative for specific preparation
techniques.
B. Mask-off all adjoining areas that are not to receive the elastomeric wall coating.
C. Provide a suitable workstation to mix the coating materials.
D. Concrete: Special attention should be given to smoothness of surface and freedom from
contaminants, including paint or previous coatings. Consult your Garland representative
for alternate procedures for coating over existing paint. Such procedures are highly
dependent on specific job conditions. Curing compounds, if used, shall be removed either
by blast media or etching. In the event specifications are not met, the following corrective
procedures are recommended.
E. Cleaning Methods:
1. Nontoxic Biodegradable Cleaner: Nontoxic Biodegradable Concrete & Masonry
Cleaner: Scrape, sand, or wire brush all hard or glossy surfaces and residual
contaminants to assure effective cleaning. Use the most abrasive methods necessary
to remove all contaminants that will inhibit the cleaning solution from properly
saturating the substrate.
Rinse the substrate to be treated thoroughly with clean water to remove excess debris
and dampen the surface. Beginning at the top of the substrate working down to the
bottom, generously apply the B-Clean solution directly to the affected areas using
overlapping patterns. Allow the solution to soak into surface for 20-30 minutes. Do
NOT allow surface to dry. Reapply a light mist of the solution intermittently to
ensure the surface remains damp. Depending on the degree of contamination and
exposure a stiff bristle brush may be required once the solution reacts. Next, using
overlapping patterns rinse the surface from top to bottom with water. Additional
applications may be required dependent upon the severity of the contaminant, using
the same approach as
above. Allow the substrate sufficient time to dry.
2. Solvent & Acid Cleaners: Wipe up grease or oil with a solvent and absorbent
material. Disposal of this material should be in accordance with local laws and
codes. Wash with solvent-alkaline cleaners diluted one part cleaner and five parts
water. Rinse thoroughly with clean water. If evidence of oil film remains as indicated
by water “beading,” etch surface with 10% solution muriatic acid. Agitate surface
with stiff bristle broom; then rinse with clean water.
09800-15
Remove curing compounds by etching with 10% muriatic acid followed by clean
water rinse. Allow to thoroughly dry before applying coating. Grinding or
sandblasting can remove heavy deposits of contaminants. Any residual traces of
asphalt stains must be sealed with an epoxy primer to avoid staining of light colored
top coats. Apply primer in two coats and allow a minimum of 48 hours cure time.
F. Cracks less than 1/16” (1.5 mm) wide shall be sealed after cleaning has been performed
using an elastomeric hybrid sealant. Crack shall be cleared of all loose debris, dirt and
widened slightly at the surface to accommodate elastomeric hybrid sealant. Apply
elastomeric hybrid sealant by knifing into crack or gunning over crack surface, followed
by tooling to match adjacent surface profile, pressing the sealant into the crack cavity to
fill completely.
G. Cracks 1/16” (1.5 mm) to 1/8” (3.0 mm) wide shall be routed to a ¼” to ½” groove, backer
rod shall be installed, and groove shall be caulked with elastomeric hybrid sealant. Fill
grooves flush with adjacent surfaces.
H. Allow sufficient curing time for all sealants to dry-through before proceeding with
elastomeric coating application – at least 1 hour not exceeding 3 hours prior to stripe
coating with approved elastomeric coating.
I. All sealed expansion joints or sealant repairs must be stripe coated within 1-3 hours with a
half inch nap roller or approved brush extending the coating a minimum of 2 inches past
the perimeter of the joints sealant or sealant repair ensuring a good protective base of the
elastomeric coating is present.
I. Defective mortar or stucco areas should be repaired using a cement-based patching
compound.
3.7 INSTALLATION
A. Technical Advice: The installation of this elastomeric coating system shall be
accomplished in the presence of, or with the advice of the manufacturer’s technical
representative.
B. Joint Treatment:
1. Non-moving Cracks: Stripe coats all non-moving cracks. Fill the crack first with a
bead of Tuff-Stuff MS sealant and strike flush. After filling, apply Tuff-Coat for a
distance of 2” on each side of the crack 16-20 mils thick and allow curing. When
applying the elastomeric coating system on the wall, go over the stripe coat to
achieve a total thickness of 48-52 mils.
2. Moving Cracks: Remove all dirt and loose chips of concrete from the crack. Fill
with Tuff-Stuff MS and strike flush with the wall surface. Center 4” wide piece of
polyester tape over the crack and adhere it firmly and thoroughly to the wall. Stripe
coat 16-20 mils of Tuff-Coat over the polyester tape and for 2” on each side of the
crack. When applying the elastomeric coating system on the wall, go over the stripe
coat to achieve a total thickness of 48-52 mils.
09800-16
3. Control Joints: Place a backer material (solvent expanded plastic such as
polyethylene or polypropylene) in joint. The backer material should be oversized so
it can be compressed into the joint and flush to the wall surface. Apply a bead of
Tuff-Stuff MS sealant over the backer rod sealing the joint and strike flush with the
wall surface.
C. Elastomeric Coating: Apply Tuff-Coat to secure a total minimum coverage of 2 gallons per
100 square feet (total wet film thickness 32 mils). Product shall be applied by phenolic
core roller or airless spray at a rate of 100-200 sq. ft. per gallon depending on the porosity
and roughness of the surface with a minimum 2-coat process.
D. Elastomeric Coating: Apply Tuff-Coat Textured to secure a total minimum coverage of 2
gallons per 100 sq. ft. (Total wet film thickness 32 mils). Product shall be applied by
phenolic core roller at a rate of 60-80 sq. ft. per gallon depending on the porosity and
roughness of the surface with a minimum 2-coat process. (Cannot spray this version).
3.4 CORNER GUARDS – INSTALLATION
A. Where indicated at pre-bid meeting and onsite project walk-through, install vinyl/plastic
corner guards.
B. Corner Guards Installation – See sample installation instructions (Pg. 21)
3.5 FIELD QUALITY CONTROL
A. The contractor for work under this section shall maintain a quality control program
specifically to verify compliance with this specification. A daily log shall be kept to record
actions in the field.
B. Inspections: A minimum of three (Substrate, Application and Final) inspections by an
approved manufacturer’s representative will be required on all projects requiring a
warranty.
END OF SECTION
09800-17
09800-18
09800-19
09800-20
Installation Hotline • 866.EZINPRO
Inprocorp.com • 800.222.5556 • 262.679.9010
World Headquarters S80 W18766 Apollo Drive, Muskego, WI 53150 USA
Section View
Safety Glasses, Tape Measure, Level, Power Drill, 1/4” Socket, Drill Bits - 1/4” masonry (concrete/concrete
block), Power Miter Saw, 1O” Blade with 60-80 Carbide Tipped Teeth
Recommended tools
Important
1. Acclimate materials 24 hrs
before installation. Maintain
temperature controlled
environment after installation
2. Install in accordance with
manufacturer’s installation
instructions. Failure to do so
will void the warranty.
Installation tips
1. Cut covers up to 1/16” (1.6mm)
longer to ensure a tight fi t.
Installation Instructions
Tape-on Corner Guards
TEXTURED
RIGID VINYL
.080" [2mm]
IPC.431/REV.4
Please read all instructions before installing
corner guards.
TEXTURED
RIGID VINYL
.080" [2mm]
3/4" [19mm]
or
1 1/2" or 3"
[38mm or 76mm]
CONTINUOUS FOAM
DOUBLE FACED TAPE
CONTINUOUS FOAM
DOUBLE FACED TAPE
1 1/2" or 3"
[38mm or 76mm]
Installation Hotline • 866.EZINPRO
Inprocorp.com • 800.222.5556 • 262.679.9010
World Headquarters S80 W18766 Apollo Drive, Muskego, WI 53150 USA
Components
Installation Instructions
Tape-on Corner Guards
Please read all instructions before installing
corner guards.
TEXTURED RIGID VINYL
.080" [2mm]
PART #4' 8 9' 12'
3/4"3448N 3496N 3409N 3412N
1 1/2"11248N 11296N 11209N 11212N
3"3348N 3396N 3309N 3312N
CORNER GUARD HEIGHT
WING
SIZE
PART #4' 8 9' 12'
1 1/2"248135N 296135N 209135N 212135N
3"348135N 396135N 309135N 312135N
CORNER GUARD HEIGHT
WING
SIZE
TEXTURED RIGID VINYL
.080" [2mm]
Installation Hotline • 866.EZINPRO
Inprocorp.com • 800.222.5556 • 262.679.9010
World Headquarters S80 W18766 Apollo Drive, Muskego, WI 53150 USA
Installation Instructions
Tape-on Corner Guards
1. Allow corner guards to reach room temperature before installing.
The wall surface that the corner guards are to be applied must be
dry and free of dirt, dust, oil, loose paint, wax and grease.
2. TAPE-ON INSTALLATION
Peel the paper release backing from the corner guard. Starting
at the bottom, position the corner guard on the wall. Apply firm
pressure to the entire surface of the corner guard to ensure a firm
bond. An extension roller will aid this step. SEE FIG. 1
Note: In humid conditions or when corner guards are not adhering
with foam tape, the installation may require the addition of PL
Premium Adhesive.
3. WITHOUT TAPE INSTALLATION
When adhering to textured or difficult surfaces, such as glazed
block or wallpaper, use IPC #535 Heavy-Duty Adhesive to adhere
corner guards. Apply a bead of IPC #535 in a zig-zag pattern over
the back of the corner guard (SEE FIG. 2a). Immediately position
corner guard on the wall and apply pressure until a tight fit is
achieved. An extension roller will aid this step. SEE FIG. 2b
Adhesive Coverage: One 10.6 oz cartridge of IPC #535 Heavy-Duty
Adhesive will adhere the following corner guards based on an
approximate cover of 70 lf per cartridge.
Installation tip when installing corner guards on walls painted with
Low or Zero VOC paints.
Corner Guards adhered to walls painted with Low or Zero VOC
paints may have adhesion problems when using foam tapes. To
improve adhesion follow the steps listed below:
1. Apply de-natured alcohol to a clean soft cloth. Wipe the installation
area on the wall with the de-natured alcohol.
2. Allow the wall to completely dry.
3. Once the wall is completely dry, remove the release liner from the
foam tape on the corner guard. Position the corner guard at the
correct height on the wall making sure it is plumb. Press the corner
guard to the wall making firm contact between the wall and each
piece of foam tape, ensuring that there are no air pockets between
the foam tape and wall.
Caution: De-natured alcohol is a flammable liquid. Completely
read the label, safety data sheet and follow all safety pre-cautions
when using this solvent. Test the use of de-natured alcohol in
an inconspicuous area of the wall to make sure the paint is not
damaged.
Wing Size Height # of Corner Guards
per Cartridge
3/4", 1-1/2", 2"3'11
1-1/2", 2", 3/4"4'8
3"3' 6
3/4", 1-1/2", 2"8'4
3"4'4
3"8'2
3"12'1.5
TAPE-ON
CORNER
GUARD
DRYWALL
COVE BASE
PAPER
RELEASE
BACKING
IPC #535
HEAVY-DUTY
ADHESIVE
ON BACK SIDE
CORNER
GUARD
DRYWALL
COVE BASE
FIG. 2a
FIG. 2b
FIG. 1
Please read all instructions before installing
corner guards.
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 9167-18
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Engineering Department
Agenda Number: 7.1
SUBJECT/RECOMMENDATION:
Approve the request from the owner of property addressed 355 South Gulfview Boulevard to
vacate a portion of South Gulfview Boulevard Right-of-Way that abuts their property and pass
Ordinance 9167-18 on first reading. (VAC2018-05)
SUMMARY:
The property owner has requested the City vacate the east 1/2 of South Gulfview Boulevard
right-of-way that abuts their property for the owners use in development of the new Beach Walk
Inn Hotel. The use of this vacated space will be consistent with Beach by Design Development
criteria and the Hotel Density Reserve Development Agreement dated July 28, 2017 and
recorded in Official Records Book 19727, Pages 2465-2503. The Community Development
Board reviewed and approved the project as Case FLD2017-07012 in February 2018.
During construction of this new project, the owner will relocate, at his/her expense, all private
and public utilities and shall obtain approval and acceptance of the various utility owners prior to
completion. This project shall commence vertical construction within two years of the effective
date of this ordinance, or this vacation will be rendered null and void, subject to the tolling of
said time period in the event the proposed Development is subject to pending litigation.
Page 1 City of Clearwater Printed on 7/16/2018
HAMDEN DR S GULFVI
EW BLVD
CORONADO DR FIFTH ST
BAYSIDE DR
BRIGHTWATER DR
SECOND ST
THIRD ST
LOCATION MAP
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
PROPOSEDVACATION
^
CRM JB N.T.S.276A 08-29s-15e5/29/2018Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale:
PROPOSED RIGHT OF WAY VACATIONOF A PORTION OF S. GULFVIEW BLVDGULFOFMEXICO
Document Path: V:\GIS\Engineering\Location Maps\SGulfviewROW.mxd
[RE15-1313-080/221196/2] RE15-1313-080/221196/2 1
Ord. No. 9167-18
ORDINANCE NO. 9167-18
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING A PORTION OF GULFVIEW
BOULEVARD RIGHT-OF-WAY LYING IN THE
SOUTHWEST 1/4 OF SECTION 8, TOWNSHIP 29 SOUTH,
RANGE 15 EAST, PINELLAS COUNTY, FLORIDA
SUBJECT TO SPECIAL CONDITIONS; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Gulfview Lodging, LLP (“Developer” or “Owner”) and the City of
Clearwater (“City”) entered into that certain Hotel Density Reserve Development
Agreement dated July 28, 2017 (“Development Agreement”) and in accordance therewith,
a proposed number of density units were granted to Developer contingent upon the
proposed vacation of 2,195.09 square feet of South Gulfview Boulevard right-of-way
(“Right-of-way”) within the Beach Walk District; and
WHEREAS, on October 17, 2017 the City of Clearwater Community Development
Board (“CDB”) reviewed and approved the Developer’s application for Flexible
Development and the Development Agreement subject to various conditions including the
vacation of the Right-of-way; and
WHEREAS, the City subsequently issued related Development Order – Case
FLD2017-07012 dated February 8, 2018, wherein it is contemplated that the Clearwater
City Council would need to approve a right-of-way vacation ordinance, vacating said
Right-of-way; and
WHEREAS, the CDB’s approval was subsequently appealed through the legal
process by a third-party and as of the date of this ordinance, remains pending (the
“Litigation”); and
WHEREAS, pursuant to the Clearwater Community Development Code (“CDC”),
Section 4-502(B), the filing of the appeal stays the CDB approval pending final
determination of the case; and
WHEREAS, condition 1, (below) of the vacation of the Right-of-way as
contemplated hereunder shall be stayed at any and all times of pending appeal or legal
action, despite, and not impacting, the effective date of this ordinance; and
[RE15-1313-080/221196/2] RE15-1313-080/221196/2 2
Ord. No. 9167-18
WHEREAS, the Owner in fee title of real property abutting the Right-of-way
described and depicted in Exhibit “A” attached hereto, has now formally requested that
the City vacate said Right-of-way; and
WHEREAS, the City Council of the City of Clearwater, Florida finds that said right-
of-way is not necessary for municipal use and it is deemed to be in the best interest of the
City and the general public that the same be vacated; and
WHEREAS, should the final legal determination of the Litigation or any other issue
whatsoever cause the termination or abandonment of the project which is subject of the
Development Agreement and Development Order (the “Project”), the vacation of the
Right-of-way shall not become effective; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
A right-of-way described as follows:
See Exhibit “A”
is hereby vacated, closed and released, and the City of Clearwater releases all of its
right, title and interest thereto, contingent upon, and subject to, the following conditions
precedent:
1. Vertical construction of the Project shall commence within two (2) years of the
effective date of this ordinance (the “Commencement Period”); provided
however, the Commencement Period shall be tolled for each day that either the
Development Order, the Development Agreement, or this Ordinance is subject to
litigation (including any appeal periods), any petitions for writ of certiorari
(including any appeal periods), administrative challenges (including any appeal
periods), or local challenges (including any appeal periods).
2. All public and private utilities shall be relocated without interrupting service by
Gulfview Lodging, LLP at its own expense and to the approval and acceptance of
the utility owners and with all out of service utilities removed prior to the
completion of the project.
3. This vacation ordinance shall be rendered null and void and the vacation of the
Right-of-way not effective if any of the preceding conditions are not met, or, if for
any reason whatsoever, including the outcome of the Litigation, the Project is
abandoned, terminated or otherwise not constructed.
[RE15-1313-080/221196/2] RE15-1313-080/221196/2 3
Ord. No. 9167-18
Section 2. The City Clerk shall record this ordinance in the Public Records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
________________________________
PASSED ON SECOND AND FINAL
READING AND ADOPTED
________________________________
________________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
________________________________________________________________
Laura Lipowski Mahony Rosemarie Call
Assistant City Attorney City Clerk
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4790
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Fire Department
Agenda Number: 8.1
SUBJECT/RECOMMENDATION:
Approve the Federally-Funded Subaward and Grant Agreement for public assistance support
for Hurricane Irma expenditures and authorize the City Manager to execute same. (consent)
SUMMARY:
Federal Emergency Management Agency’s (FEMA) Public Assistance program is a Federal
grant to aid State and Local governments in returning a disaster area to pre-disaster conditions.
A Request for Public Assistance (RPA) was submitted and approved. FEMA and the State
share the responsibility for making Public Assistance funds available to the
Subgrantee/Subrecipient. It is now necessary for the City of Clearwater, as the
Subgrantee/Subrecipient, to enter into the Agreement with the Florida Division of Emergency
Management (the Grantee/Recipient).
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 7/16/2018
1
Contract Number:
FEDERALLY-FUNDED SUBAWARD AND GRANT AGREEMENT
2 C.F.R. §200.92 states that a “subaward may be provided through any form of legal agreement, including an
agreement that the pass-through entity considers a contract.”
As defined by 2 C.F.R. §200.74, “pass-through entity” means “a non-Federal entity that provides a subaward to a
Sub-Recipient to carry out part of a Federal program.”
As defined by 2 C.F.R. §200.93, “Sub-Recipient” means “a non-Federal entity that receives a subaward from a
pass-through entity to carry out part of a Federal program.”
As defined by 2 C.F.R. §200.38, “Federal award” means “Federal financial assistance that a non-Federal entity
receives directly from a Federal awarding agency or indirectly from a pass-through entity.”
As defined by 2 C.F.R. §200.92, “subaward” means “an award provided by a pass-through entity to a Sub-
Recipient for the Sub-Recipient to carry out part of a Federal award received by the pass-through entity.”
The following information is provided pursuant to 2 C.F.R. §200.331(a)(1):
Sub-Recipient’s name:
Sub-Recipient’s PA ID/FIPS Number:
Sub-Recipient's unique entity identifier:
Federal Award Identification Number (FAIN):
Federal Award Date:
Subaward Period of Performance Start and End Date (Cat A-B):
Subaward Period of Performance Start and End Date (Cat C-G):
Amount of Federal Funds Obligated by this Agreement:
Total Amount of Federal Funds Obligated to the Sub-Recipient
by the pass-through entity to include this Agreement:
Total Amount of the Federal Award committed to the Sub-Recipient
by the pass-through entity:
Federal award project description (see FFATA)
Name of Federal awarding agency:
Grant to Local Government for
debris removal, emergency
protective measures and repair or
replacement of disaster damaged
facilities
Dept. of Homeland Security
(DHS) Federal Emergency
Management Agency (FEMA)
2
Name of pass-through entity:
Contact information for the pass-through entity:
Catalog of Federal Domestic Assistance (CFDA) Number and Name:
Whether the award is Research & Development:
Indirect cost rate for the Federal award:
Florida Division of Emergency
Management (FDEM)
2555 Shumard Oak Blvd.
Tallahassee, FL 32399-2100
97.036 Public Assistance
N/A
See by 44 C.F.R. 207.5(b)(4)
3
THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management,
with headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), and,
____________________________________________ (hereinafter referred to as the "Sub-Recipient").
For the purposes of this Agreement, the Division serves as the pass-through entity for a Federal
award, and the Sub-Recipient serves as the recipient of a subaward.
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS:
A.The Sub-Recipient represents that it is fully qualified and eligible to receive these grant funds
to provide the services identified herein;
B.The State of Florida received these grant funds from the Federal government, and the
Division has the authority to subgrant these funds to the Sub-Recipient upon the terms and conditions
outlined below; and,
C.The Division has statutory authority to disburse the funds under this Agreement.
THEREFORE, the Division and the Sub-Recipient agree to the following:
(1)APPLICATION OF STATE LAW TO THIS AGREEMENT
2 C.F.R. §200.302 provides: “Each state must expend and account for the Federal award
in accordance with state laws and procedures for expending and accounting for the state's own funds.”
Therefore, section 215.971, Florida Statutes, entitled “Agreements funded with federal or state
assistance”, applies to this Agreement.
(2)LAWS, RULES, REGULATIONS AND POLICIES
a.The Sub-Recipient's performance under this Agreement is subject to 2 C.F.R. Part
200, entitled “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards.”
b.As required by Section 215.971(1), Florida Statutes, this Agreement includes:
i.A provision specifying a scope of work that clearly establishes the tasks that
the Sub-Recipient is required to perform.
ii.A provision dividing the agreement into quantifiable units of deliverables that
must be received and accepted in writing by the Division before payment. Each deliverable must be
directly related to the scope of work and specify the required minimum level of service to be performed
and the criteria for evaluating the successful completion of each deliverable.
iii.A provision specifying the financial consequences that apply if the Sub-
Recipient fails to perform the minimum level of service required by the agreement.
iv.A provision specifying that the Sub-Recipient may expend funds only for
allowable costs resulting from obligations incurred during the specified agreement period.
v.A provision specifying that any balance of unobligated funds which has been
advanced or paid must be refunded to the Division.
4
vi.A provision specifying that any funds paid in excess of the amount to which
the Sub-Recipient is entitled under the terms and conditions of the agreement must be refunded to the
Division.
c.In addition to the foregoing, the Sub-Recipient and the Division shall be governed by
all applicable State and Federal laws, rules and regulations. Any express reference in this Agreement to
a particular statute, rule, or regulation in no way implies that no other statute, rule, or regulation applies.
(3)CONTACT
a.In accordance with section 215.971(2), Florida Statutes, the Division’s Grant
Manager shall be responsible for enforcing performance of this Agreement’s terms and conditions and
shall serve as the Division’s liaison with the Sub-Recipient. As part of his/her duties, the Grant Manager
for the Division shall:
i.Monitor and document Sub-Recipient performance; and,
ii.Review and document all deliverables for which the Sub-Recipient requests
payment.
b.The Division's Grant Manager for this Agreement is:
________________________________
2555 Shumard Oak Blvd. Ste. 360
Tallahassee, FL 32399-2100
Telephone: _______________________
Email: ___________________________
c.The name and address of the Representative of the Sub-Recipient responsible for
the administration of this Agreement is:
Jevon A. Graham
1140 Court Street
Clearwater, FL 33756
Telephone:727-562-4334
Email:jevon.graham@myclearwater.com
d.In the event that different representatives or addresses are designated by either party
after execution of this Agreement, notice of the name, title and address of the new representative will be
provided to the other party in writing via letter or electronic email. It is the Sub-Recipient’s responsibility to
authorize its users in the FloridaPA.org website. Only the Authorized or Primary Agents identified on the
Designation of Authority (Agents) in Attachment D may authorize addition or removal of agency users.
5
(4)TERMS AND CONDITIONS
This Agreement contains all the terms and conditions agreed upon by the parties.
(5)EXECUTION
This Agreement may be executed in any number of counterparts, any one of which may
be taken as an original.
(6)MODIFICATION
Either party may request modification of the provisions of this Agreement. Changes
which are agreed upon shall be valid only when in writing, signed by each of the parties, and attached to
the original of this Agreement. In order for a Project to be eligible for reimbursement, a modification to this
agreement must be executed incorporating the Project as identified by number, budget, and scope of
work. Projects not included by modification will be ineligible for funding, regardless of Federal approval for
the Project.
(7)SCOPE OF WORK.
The Sub-Recipient shall perform the work in accordance with the Budget and Project List
–Attachment A and Scope of Work, Deliverables and Financial Consequences – Attachment B of this
Agreement.
(8)PERIOD OF AGREEMENT.
This Agreement shall begin upon execution by both parties and shall end six (6) months
from the date of declaration for Emergency Work (Categories A & B) or eighteen (18) months from
the date of declaration for Permanent Work (Categories C-G), unless terminated earlier in accordance
with the provisions of Paragraph (17) of this Agreement. Consistent with the definition of “period of
performance” contained in 2 C.F.R. §200.77, the term “period of agreement” refers to the time during
which the Sub-Recipient “may incur new obligations to carry out the work authorized under” this
Agreement. In accordance with 2 C.F.R. §200.309, the Sub-Recipient may receive reimbursement under
this Agreement only for “allowable costs incurred during the period of performance.” In accordance with
section 215.971(1)(d), Florida Statutes, the Sub-Recipient may expend funds authorized by this
Agreement “only for allowable costs resulting from obligations incurred during” the period of agreement.
(9)FUNDING
a.This is a cost-reimbursement Agreement, subject to the availability of funds.
b.The State of Florida's performance and obligation to pay under this Agreement is
contingent upon an annual appropriation by the Legislature, and subject to any modification in
accordance with either Chapter 216, Florida Statutes, or the Florida Constitution.
c.The Division will reimburse the Sub-Recipient only for allowable costs incurred by the
Sub-Recipient in the successful completion of each deliverable. The maximum reimbursement amount
for each deliverable is outlined in Attachment A of this Agreement (“Budget and Project List”). The
maximum federal reimbursement amount for the entirety of this Agreement is _____________________.
6
d.As required by 2 C.F.R. §200.415(a), any request for payment under this Agreement
must include a certification, signed by an official who is authorized to legally bind the Sub-Recipient,
which reads as follows: “By signing this report, I certify to the best of my knowledge and belief that the
report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the
purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any
false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal,
civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18,
Section 1001 and Title 31, Sections 3729-3730 and 3801-3812).”
e.The Division will review any request for reimbursement by comparing the
documentation provided by the Sub-Recipient in FloridaPA.org against a performance measure, outlined
in Attachment B, Scope of Work, Deliverables, and Financial Consequences, that clearly delineates:
i.The required minimum acceptable level of service to be performed; and,
ii.The criteria for evaluating the successful completion of each deliverable.
f.The performance measure required by section 215.971(1)(b), Florida Statutes,
remains consistent with the requirement for a “performance goal”, which is defined in 2 C.F.R. §200.76 as
“a target level of performance expressed as a tangible, measurable objective, against which actual
achievement can be compared.” It also remains consistent with the requirement, contained in 2 C.F.R.
§200.301, that the Division and the Sub-Recipient “relate financial data to performance accomplishments
of the Federal award.”
g.If authorized by the Federal Awarding Agency, then the Division will reimburse the
Sub-Recipient for overtime expenses in accordance with 2 C.F.R. §200.430 (“Compensation—personal
services”) and 2 C.F.R. §200.431 (“Compensation—fringe benefits”). If authorized by the Federal
Awarding Agency, and if the Sub-Recipient seeks reimbursement for overtime expenses for periods when
no work is performed due to vacation, holiday, illness, failure of the employer to provide sufficient work, or
other similar cause (see 29 U.S.C. §207(e)(2)), then the Division will treat the expense as a fringe benefit.
2 C.F.R. §200.431(a) defines fringe benefits as “allowances and services provided by employers to their
employees as compensation in addition to regular salaries and wages.” Fringe benefits are allowable
under this Agreement as long as the benefits are reasonable and are required by law, Sub-Recipient-
employee agreement, or an established policy of the Sub-Recipient. 2 C.F.R. §200.431(b) provides that
the cost of fringe benefits in the form of regular compensation paid to employees during periods of
authorized absences from the job, such as for annual leave, family-related leave, sick leave, holidays,
court leave, military leave, administrative leave, and other similar benefits, are allowable if all of the
following criteria are met:
i.They are provided under established written leave policies;
ii.The costs are equitably allocated to all related activities, including Federal
awards; and,
7
iii.The accounting basis (cash or accrual) selected for costing each type of
leave is consistently followed by the non-Federal entity or specified grouping of employees.
h.If authorized by the Federal Awarding Agency, then the Division will reimburse the
Sub-Recipient for travel expenses in accordance with 2 C.F.R. §200.474. As required by the Reference
Guide for State Expenditures, reimbursement for travel must be in accordance with section 112.061,
Florida Statutes, which includes submission of the claim on the approved state travel voucher. If the Sub-
Recipient seeks reimbursement for travel costs that exceed the amounts stated in section 112.061(6)(b),
Florida Statutes ($6 for breakfast, $11 for lunch, and $19 for dinner), then the Sub-Recipient must provide
documentation that:
i.The costs are reasonable and do not exceed charges normally allowed by
the Sub-Recipient in its regular operations as a result of the Sub-Recipient’s written travel policy; and,
ii.Participation of the individual in the travel is necessary to the Federal award.
i.The Division’s grant manager, as required by section 215.971(2)(c), Florida Statutes,
shall reconcile and verify all funds received against all funds expended during the grant agreement period
and produce a final reconciliation report. The final report must identify any funds paid in excess of the
expenditures incurred by the Sub-Recipient.
j.As defined by 2 C.F.R. §200.53, the term “improper payment” means or includes:
i.Any payment that should not have been made or that was made in an
incorrect amount (including overpayments and underpayments) under statutory, contractual,
administrative, or other legally applicable requirements; and,
ii.Any payment to an ineligible party, any payment for an ineligible good or
service, any duplicate payment, any payment for a good or service not received (except for such
payments where authorized by law), any payment that does not account for credit for applicable
discounts, and any payment where insufficient or lack of documentation prevents a reviewer from
discerning whether a payment was proper.
(10) RECORDS
a.As required by 2 C.F.R. §200.336, the Federal awarding agency, Inspectors General,
the Comptroller General of the United States, and the Division, or any of their authorized representatives,
shall enjoy the right of access to any documents, papers, or other records of the Sub-Recipient which are
pertinent to the Federal award, in order to make audits, examinations, excerpts, and transcripts. The right
of access also includes timely and reasonable access to the Sub-Recipient’s personnel for the purpose of
interview and discussion related to such documents. Finally, the right of access is not limited to the
required retention period but lasts as long as the records are retained.
b.As required by 2 C.F.R. §200.331(a)(5), the Division, the Chief Inspector General of
the State of Florida, the Florida Auditor General, or any of their authorized representatives, shall enjoy the
right of access to any documents, financial statements, papers, or other records of the Sub-Recipient
which are pertinent to this Agreement, in order to make audits, examinations, excerpts, and transcripts.
8
The right of access also includes timely and reasonable access to the Sub-Recipient’s personnel for the
purpose of interview and discussion related to such documents.
c.As required by Florida Department of State’s record retention requirements (Chapter
119, Florida Statutes) and by 2 C.F.R. §200.333, the Sub-Recipient shall retain sufficient records to show
its compliance with the terms of this Agreement, as well as the compliance of all subcontractors or
consultants paid from funds under this Agreement, for a period of five (5) years from the date of
submission of the final expenditure report. The following are the only exceptions to the five (5) year
requirement:
i.If any litigation, claim, or audit is started before the expiration of the 5-year
period, then the records must be retained until all litigation, claims, or audit findings involving the records
have been resolved and final action taken.
ii.When the Division or the Sub-Recipient is notified in writing by the Federal
awarding agency, cognizant agency for audit, oversight agency for audit, cognizant agency for indirect
costs, or pass-through entity to extend the retention period.
iii.Records for real property and equipment acquired with Federal funds must
be retained for 5 years after final disposition.
iv.When records are transferred to or maintained by the Federal awarding
agency or pass-through entity, the 5-year retention requirement is not applicable to the Sub-Recipient.
v.Records for program income transactions after the period of performance. In
some cases recipients must report program income after the period of performance. Where there is such
a requirement, the retention period for the records pertaining to the earning of the program income starts
from the end of the non-Federal entity's fiscal year in which the program income is earned.
vi.Indirect cost rate proposals and cost allocations plans. This paragraph
applies to the following types of documents and their supporting records: indirect cost rate computations
or proposals, cost allocation plans, and any similar accounting computations of the rate at which a
particular group of costs is chargeable (such as computer usage chargeback rates or composite fringe
benefit rates).
d.In accordance with 2 C.F.R. §200.334, the Federal awarding agency must request
transfer of certain records to its custody from the Division or the Sub-Recipient when it determines that
the records possess long-term retention value.
e.In accordance with 2 C.F.R. §200.335, the Division must always provide or accept
paper versions of Agreement information to and from the Sub-Recipient upon request. If paper copies
are submitted, then the Division must not require more than an original and two copies. When original
records are electronic and cannot be altered, there is no need to create and retain paper copies. When
original records are paper, electronic versions may be substituted through the use of duplication or other
forms of electronic media provided that they are subject to periodic quality control reviews, provide
reasonable safeguards against alteration, and remain readable.
9
f.As required by 2 C.F.R. §200.303, the Sub-Recipient shall take reasonable measures
to safeguard protected personally identifiable information and other information the Federal awarding
agency or the Division designates as sensitive or the Sub-Recipient considers sensitive consistent with
applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality.
g.Florida's Government in the Sunshine Law (Section 286.011, Florida Statutes)
provides the citizens of Florida with a right of access to governmental proceedings and mandates three,
basic requirements: (1) meetings of public boards or commissions must be open to the public; (2)
reasonable notice of such meetings must be given; and, (3) minutes of the meetings must be taken and
promptly recorded. The mere receipt of public funds by a private entity, standing alone, is insufficient to
bring that entity within the ambit of the open government requirements. However, the Government in the
Sunshine Law applies to private entities that provide services to governmental agencies and that act on
behalf of those agencies in the agencies' performance of their public duties. If a public agency delegates
the performance of its public purpose to a private entity, then, to the extent that private entity is
performing that public purpose, the Government in the Sunshine Law applies. For example, if a volunteer
fire department provides firefighting services to a governmental entity and uses facilities and equipment
purchased with public funds, then the Government in the Sunshine Law applies to board of directors for
that volunteer fire department. Thus, to the extent that the Government in the Sunshine Law applies to
the Sub-Recipient based upon the funds provided under this Agreement, the meetings of the Sub-
Recipient's governing board or the meetings of any subcommittee making recommendations to the
governing board may be subject to open government requirements. These meetings shall be publicly
noticed, open to the public, and the minutes of all the meetings shall be public records, available to the
public in accordance with Chapter 119, Florida Statutes.
h.Florida's Public Records Law provides a right of access to the records of the state
and local governments as well as to private entities acting on their behalf. Unless specifically exempted
from disclosure by the Legislature, all materials made or received by a governmental agency (or a private
entity acting on behalf of such an agency) in conjunction with official business which are used to
perpetuate, communicate, or formalize knowledge qualify as public records subject to public inspection.
The mere receipt of public funds by a private entity, standing alone, is insufficient to bring that entity
within the ambit of the public record requirements. However, when a public entity delegates a public
function to a private entity, the records generated by the private entity's performance of that duty become
public records. Thus, the nature and scope of the services provided by a private entity determine whether
that entity is acting on behalf of a public agency and is therefore subject to the requirements of Florida's
Public Records Law.
i.The Sub-Recipient shall maintain all records for the Sub-Recipient and for all
subcontractors or consultants to be paid from funds provided under this Agreement, including
documentation of all program costs, in a form sufficient to determine compliance with the requirements
10
and objectives of the Budget and Project List – Attachment A, Scope of Work – Attachment B, and all
other applicable laws and regulations.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT: (850) 815-4156, Records@em.myflorida.com, or 2555
Shumard Oak Boulevard, Tallahassee, FL 32399.
(11) AUDITS
a.The Sub-Recipient shall comply with the audit requirements contained in 2 C.F.R.
Part 200, Subpart F.
b.In accounting for the receipt and expenditure of funds under this Agreement, the
Sub-Recipient shall follow Generally Accepted Accounting Principles (“GAAP”). As defined by 2 C.F.R.
§200.49, GAAP “has the meaning specified in accounting standards issued by the Government
Accounting Standards Board (GASB) and the Financial Accounting Standards Board (FASB).”
c.When conducting an audit of the Sub-Recipient’s performance under this Agreement,
the Division shall use Generally Accepted Government Auditing Standards (“GAGAS”). As defined by 2
C.F.R. §200.50, GAGAS, “also known as the Yellow Book, means generally accepted government
auditing standards issued by the Comptroller General of the United States, which are applicable to
financial audits.”
d.If an audit shows that all or any portion of the funds disbursed were not spent in
accordance with the conditions of this Agreement, the Sub-Recipient shall be held liable for
reimbursement to the Division of all funds not spent in accordance with these applicable regulations and
Agreement provisions within thirty days after the Division has notified the Sub-Recipient of such non-
compliance.
e.The Sub-Recipient shall have all audits completed by an independent auditor, which
is defined in section 215.97(2)(h), Florida Statutes, as “an independent certified public accountant
licensed under chapter 473.” The independent auditor shall state that the audit complied with the
applicable provisions noted above. The audit must be received by the Division no later than nine months
from the end of the Sub-Recipient’s fiscal year.
f.The Sub-Recipient shall send copies of reporting packages for audits conducted in
accordance with 2 C.F.R. Part 200, by or on behalf of the Sub-Recipient, to the Division at the following
address:
DEMSingle_Audit@em.myflorida.com
OR
Office of the Inspector General
2555 Shumard Oak Boulevard
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Tallahassee, Florida 32399-2100
g.The Sub-Recipient shall send the Single Audit reporting package and Form SF-SAC
to the Federal Audit Clearinghouse by submission online at:
http://harvester.census.gov/fac/collect/ddeindex.html
h.The Sub-Recipient shall send any management letter issued by the auditor to the
Division at the following address:
DEMSingle_Audit@em.myflorida.com
OR
Office of the Inspector General
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
(12) REPORTS
a.Consistent with 2 C.F.R. §200.328, the Sub-Recipient shall provide the Division with
quarterly reports and a close-out report. These reports shall include the current status and progress by
the Sub-Recipient and all subcontractors in completing the work described in the Scope of Work and the
expenditure of funds under this Agreement, in addition to any other information requested by the Division.
b.Quarterly reports are due to the Division no later than 30 days after the end of each
quarter of the program year and shall be sent each quarter until submission of the administrative close-
out report. The ending dates for each quarter of the program year are March 31, June 30, September 30
and December 31.
c.The closeout report is due sixty (60) days after termination of this Agreement or sixty
(60)days after completion of the activities contained in this Agreement, whichever first occurs.
d.If all required reports and copies are not sent to the Division or are not completed in a
manner acceptable to the Division, then the Division may withhold further payments until they are
completed or may take other action as stated in Paragraph (16) REMEDIES. "Acceptable to the
Division" means that the work product was completed in accordance with the Budget and Project List –
Attachment A, and Scope of Work – Attachment B.
e.The Sub-Recipient shall provide additional program updates or information that may
be required by the Division.
f.The Sub-Recipient shall provide additional reports and information identified in
Attachment G – Public Assistance Program Guidance.
(13) MONITORING.
a.The Sub-Recipient shall monitor its performance under this Agreement, as well as
that of its subcontractors and/or consultants who are paid from funds provided under this Agreement, to
ensure that time schedules are being met, the Schedule of Deliverables and Scope of Work are being
accomplished within the specified time periods, and other performance goals are being achieved. A
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review shall be done for each function or activity in Attachment B to this Agreement, and reported in the
quarterly report.
b.In addition to reviews of audits, monitoring procedures may include, but not be limited
to, on-site visits by Division staff, limited scope audits, and/or other procedures. The Sub-Recipient
agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the
Division. In the event that the Division determines that a limited scope audit of the Sub-Recipient is
appropriate, the Sub-Recipient agrees to comply with any additional instructions provided by the Division
to the Sub-Recipient regarding such audit. The Sub-Recipient further agrees to comply and cooperate
with any inspections, reviews, investigations or audits deemed necessary by the Florida Chief Financial
Officer or Auditor General. In addition, the Division will monitor the performance and financial
management by the Sub-Recipient throughout the contract term to ensure timely completion of all tasks.
(14) LIABILITY
a.Unless Sub-Recipient is a State agency or subdivision, as defined in section
768.28(2), Florida Statutes, the Sub-Recipient is solely responsible to parties it deals with in carrying out
the terms of this Agreement; as authorized by section 768.28(19), Florida Statutes, Sub-Recipient shall
hold the Division harmless against all claims of whatever nature by third parties arising from the work
performance under this Agreement. For purposes of this Agreement, Sub-Recipient agrees that it is not
an employee or agent of the Division, but is an independent contractor.
b.As required by section 768.28(19), Florida Statutes, any Sub-Recipient which is a
state agency or subdivision, as defined in section 768.28(2), Florida Statutes, agrees to be fully
responsible for its negligent or tortious acts or omissions which result in claims or suits against the
Division, and agrees to be liable for any damages proximately caused by the acts or omissions to the
extent set forth in Section 768.28, Florida Statutes. Nothing herein is intended to serve as a waiver of
sovereign immunity by any Sub-Recipient to which sovereign immunity applies. Nothing herein shall be
construed as consent by a state agency or subdivision of the State of Florida to be sued by third parties in
any matter arising out of any contract.
(15) DEFAULT.
If any of the following events occur ("Events of Default"), all obligations on the part of the
Division to make further payment of funds shall terminate and the Division has the option to exercise any
of its remedies set forth in Paragraph (16); however, the Division may make payments or partial payments
after any Events of Default without waiving the right to exercise such remedies, and without becoming
liable to make any further payment if:
a.Any warranty or representation made by the Sub-Recipient in this Agreement or any
previous agreement with the Division is or becomes false or misleading in any respect, or if the Sub-
Recipient fails to keep or perform any of the obligations, terms or covenants in this Agreement or any
previous agreement with the Division and has not cured them in timely fashion, or is unable or unwilling to
meet its obligations under this Agreement;
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b.Material adverse changes occur in the financial condition of the Sub-Recipient at any
time during the term of this Agreement, and the Sub-Recipient fails to cure this adverse change within
thirty days from the date written notice is sent by the Division;
c.Any reports required by this Agreement have not been submitted to the Division or
have been submitted with incorrect, incomplete or insufficient information; or,
d.The Sub-Recipient has failed to perform and complete on time any of its obligations
under this Agreement.
(16) REMEDIES.
If an Event of Default occurs, then the Division shall, after thirty calendar days written
notice to the Sub-Recipient and upon the Sub-Recipient's failure to cure within those thirty days, exercise
any one or more of the following remedies, either concurrently or consecutively:
a.Terminate this Agreement, provided that the Sub-Recipient is given at least thirty
days prior written notice of the termination. The notice shall be effective when placed in the United
States, first class mail, postage prepaid, by registered or certified mail-return receipt requested, to the
address in paragraph (3) herein;
b.Begin an appropriate legal or equitable action to enforce performance of this
Agreement;
c.Withhold or suspend payment of all or any part of a request for payment;
d.Require that the Sub-Recipient refund to the Division any monies used for ineligible
purposes under the laws, rules and regulations governing the use of these funds.
e.Exercise any corrective or remedial actions, to include but not be limited to:
i.Request additional information from the Sub-Recipient to determine the
reasons for or the extent of non-compliance or lack of performance,
ii.Issue a written warning to advise that more serious measures may be taken
if the situation is not corrected,
iii.Advise the Sub-Recipient to suspend, discontinue or refrain from incurring
costs for any activities in question or
iv.Require the Sub-Recipient to reimburse the Division for the amount of costs
incurred for any items determined to be ineligible;
f.Exercise any other rights or remedies which may be available under law.
Pursuing any of the above remedies will not stop the Division from pursuing any other
remedies in this Agreement or provided at law or in equity. If the Division waives any right or remedy in
this Agreement or fails to insist on strict performance by the Sub-Recipient, it will not affect, extend or
waive any other right or remedy of the Division, or affect the later exercise of the same right or remedy by
the Division for any other default by the Sub-Recipient.
(17) TERMINATION.
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a.The Division may terminate this Agreement for cause after thirty days written notice.
Cause can include misuse of funds, fraud, lack of compliance with applicable rules, laws and regulations,
failure to perform on time, and refusal by the Sub-Recipient to permit public access to any document,
paper, letter, or other material subject to disclosure under Chapter 119, Florida Statutes, as amended.
b.The Division may terminate this Agreement for convenience or when it determines, in
its sole discretion, that continuing the Agreement would not produce beneficial results in line with the
further expenditure of funds, by providing the Sub-Recipient with thirty (30) calendar days prior written
notice.
c.The parties may agree to terminate this Agreement for their mutual convenience
through a written amendment of this Agreement. The amendment will state the effective date of the
termination and the procedures for proper closeout of the Agreement.
d.In the event that this Agreement is terminated, the Sub-Recipient will not incur new
obligations for the terminated portion of the Agreement after the Sub-Recipient has received the
notification of termination. The Sub-Recipient will cancel as many outstanding obligations as possible.
Costs incurred after receipt of the termination notice will be disallowed. The Sub-Recipient shall not be
relieved of liability to the Division because of any breach of Agreement by the Sub-Recipient. The
Division may, to the extent authorized by law, withhold payments to the Sub-Recipient for the purpose of
set-off until the exact amount of damages due the Division from the Sub-Recipient is determined.
(18) PROCUREMENT
a.The Sub-Recipient shall ensure that any procurement involving funds authorized by
the Agreement complies with all applicable federal and state laws and regulations, to include 2 C.F.R.
§§200.318 through 200.326 as well as Appendix II to 2 C.F.R. Part 200 (entitled “Contract Provisions for
Non-Federal Entity Contracts Under Federal Awards”).
b.As required by 2 C.F.R. §200.318(b), the Sub-Recipient shall “maintain records
sufficient to detail the history of procurement. These records will include, but are not necessarily limited
to the following: rationale for the method of procurement, selection of contract type, contractor selection
or rejection, and the basis for the contract price.”
c.As required by 2 C.F.R. §200.318(i), the Sub-Recipient shall “maintain oversight to
ensure that contractors perform in accordance with the terms, conditions, and specifications of their
contracts or purchase orders.” In order to demonstrate compliance with this requirement, the Sub-
Recipient shall document, in its quarterly report to the Division, the progress of any and all subcontractors
performing work under this Agreement.
d.Except for procurements by micro-purchases pursuant to 2 C.F.R. §200.320(a) or
procurements by small purchase procedures pursuant to 2 C.F.R. §200.320(b), if the Sub-Recipient
chooses to subcontract any of the work required under this Agreement, then the Sub-Recipient shall
forward to the Division a copy of any solicitation (whether competitive or non-competitive) at least fifteen
(15) days prior to the publication or communication of the solicitation. The Division shall review the
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solicitation and provide comments, if any, to the Sub-Recipient within three (3) business days. Consistent
with 2 C.F.R. §200.324, the Division will review the solicitation for compliance with the procurement
standards outlined in 2 C.F.R. §§200.318 through 200.326 as well as Appendix II to 2 C.F.R. Part 200.
Consistent with 2 C.F.R. §200.318(k), the Division will not substitute its judgment for that of the Sub-
Recipient. While the Sub-Recipient does not need the approval of the Division in order to publish a
competitive solicitation, this review may allow the Division to identify deficiencies in the vendor
requirements or in the commodity or service specifications. The Division’s review and comments shall not
constitute an approval of the solicitation. Regardless of the Division’s review, the Sub-Recipient remains
bound by all applicable laws, regulations, and agreement terms. If during its review the Division identifies
any deficiencies, then the Division shall communicate those deficiencies to the Sub-Recipient as quickly
as possible within the three (3) business day window outlined above. If the Sub-Recipient publishes a
competitive solicitation after receiving comments from the Division that the solicitation is deficient, then
the Division may:
i.Terminate this Agreement in accordance with the provisions outlined in
paragraph (17) above; and,
ii.Refuse to reimburse the Sub-Recipient for any costs associated with that
solicitation.
e.Except for procurements by micro-purchases pursuant to 2 C.F.R. §200.320(a) or
procurements by small purchase procedures pursuant to 2 C.F.R. §200.320(b), if the Sub-Recipient
chooses to subcontract any of the work required under this Agreement, then the Sub-Recipient shall
forward to the Division a copy of any contemplated contract prior to contract execution. The Division shall
review the unexecuted contract and provide comments, if any, to the Sub-Recipient within three (3)
business days. Consistent with 2 C.F.R. §200.324, the Division will review the unexecuted contract for
compliance with the procurement standards outlined in 2 C.F.R. §§200.318 through 200.326 as well as
Appendix II to 2 C.F.R. Part 200. Consistent with 2 C.F.R. §200.318(k), the Division will not substitute its
judgment for that of the Sub-Recipient. While the Sub-Recipient does not need the approval of the
Division in order to execute a subcontract, this review may allow the Division to identify deficiencies in the
terms and conditions of the subcontract as well as deficiencies in the procurement process that led to the
subcontract. The Division’s review and comments shall not constitute an approval of the subcontract.
Regardless of the Division’s review, the Sub-Recipient remains bound by all applicable laws, regulations,
and agreement terms. If during its review the Division identifies any deficiencies, then the Division shall
communicate those deficiencies to the Sub-Recipient as quickly as possible within the three (3) business
day window outlined above. If the Sub-Recipient executes a subcontract after receiving a communication
from the Division that the subcontract is non-compliant, then the Division may:
i.Terminate this Agreement in accordance with the provisions outlined in
paragraph (17) above; and,
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ii.Refuse to reimburse the Sub-Recipient for any costs associated with that
subcontract.
f.The Sub-Recipient agrees to include in the subcontract that (i) the subcontractor is
bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal
laws and regulations, and (iii) the subcontractor shall hold the Division and Sub-Recipient harmless
against all claims of whatever nature arising out of the subcontractor's performance of work under this
Agreement, to the extent allowed and required by law.
g.As required by 2 C.F.R. §200.318(c)(1), the Sub-Recipient shall “maintain written
standards of conduct covering conflicts of interest and governing the actions of its employees engaged in
the selection, award and administration of contracts.”
h.As required by 2 C.F.R. §200.319(a), the Sub-Recipient shall conduct any
procurement under this agreement “in a manner providing full and open competition.” Accordingly, the
Sub-Recipient shall not:
i.Place unreasonable requirements on firms in order for them to qualify to do
business;
ii.Require unnecessary experience or excessive bonding;
iii.Use noncompetitive pricing practices between firms or between affiliated
companies;
iv.Execute noncompetitive contracts to consultants that are on retainer
contracts;
v.Authorize, condone, or ignore organizational conflicts of interest;
vi.Specify only a brand name product without allowing vendors to offer an
equivalent;
vii.Specify a brand name product instead of describing the performance,
specifications, or other relevant requirements that pertain to the commodity or service solicited by the
procurement;
viii.Engage in any arbitrary action during the procurement process; or,
ix.Allow a vendor to bid on a contract if that bidder was involved with
developing or drafting the specifications, requirements, statement of work, invitation to bid, or request for
proposals.
i.“[E]xcept in those cases where applicable Federal statutes expressly mandate or
encourage” otherwise, the Sub-Recipient, as required by 2 C.F.R. §200.319(b), shall not use a
geographic preference when procuring commodities or services under this Agreement.
j.The Sub-Recipient shall conduct any procurement involving invitations to bid (i.e.
sealed bids) in accordance with 2 C.F.R. §200.320(c) as well as section 287.057(1)(a), Florida Statutes.
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k.The Sub-Recipient shall conduct any procurement involving requests for proposals
(i.e. competitive proposals) in accordance with 2 C.F.R. §200.320(d) as well as section 287.057(1)(b),
Florida Statutes.
l.For each subcontract, the Sub-Recipient shall provide a written statement to the
Division as to whether that subcontractor is a minority business enterprise, as defined in Section 288.703,
Florida Statutes. Additionally, the Sub-Recipient shall comply with the requirements of 2 C.F.R. §200.321
(“Contracting with small and minority businesses, women's business enterprises, and labor surplus area
firms”).
(19) ATTACHMENTS
a.All attachments to this Agreement are incorporated as if set out fully.
b.In the event of any inconsistencies or conflict between the language of this
Agreement and the attachments, the language of the attachments shall control, but only to the extent of
the conflict or inconsistency.
c.This Agreement has the following attachments:
i.Exhibit 1 - Funding Sources
ii.Attachment A – Budget and Project List
iii.Attachment B – Scope of Work, Deliverables, and Financial Consequences
iv.Attachment C – Certification Regarding Debarment
v.Attachment D – Designation of Authority
vi.Attachment E – Statement of Assurances
vii.Attachment F – Election to Participate in PA Alternative Procedures (PAAP)
viii.Attachment G – Public Assistance Program Guidance
ix.Attachment H – FFATA Reporting
x.Attachment I – Mandatory Contract Provisions
xi.Attachment J – DHS OIG Audit Issues and Acknowledgement
xii.Attachment K – Justification of Advance Payment
(20) PAYMENTS
a.Any advance payment under this Agreement is subject to 2 C.F.R. §200.305 and, as
applicable, section 216.181(16), Florida Statutes. All advances are required to be held in an interest-
bearing account unless otherwise governed by program specific waiver. If an advance payment is
requested, the budget data on which the request is based and a justification statement shall be submitted
along with this agreement at the time of execution by completing Attachment K – Justification of Advance
Payment. The request will specify the amount of advance payment needed and provide an explanation of
the necessity for and proposed use of these funds. Any advance funds not expended within the first
ninety (90) days of the contract term must be returned to the Division Cashier within (30) days, along with
any interest earned on the advance. No advance shall be accepted for processing if a reimbursement has
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been paid prior to the submittal of a request for advanced payment. After the initial advance, if any,
payment shall be made on a reimbursement basis as needed.
b.Invoices shall be submitted at least quarterly and shall include the supporting
documentation for all costs of the project or services. The final invoice shall be submitted within thirty (30)
days after the expiration date of the agreement or completion of applicable Project, whichever occurs first.
An explanation of any circumstances prohibiting the submittal of quarterly invoices shall be submitted to
the Division Grant Manager as part of the Sub-Recipient’s quarterly reporting as referenced in Paragraph
(12)of this Agreement.
c.If the necessary funds are not available to fund this Agreement as a result of action
by the United States Congress, the federal Office of Management and Budgeting, the State Chief
Financial Officer or under subparagraph (9)b. of this Agreement, all obligations on the part of the Division
to make any further payment of funds shall terminate, and the Sub-Recipient shall submit its closeout
report within thirty days of receiving notice from the Division.
(21) REPAYMENTS
a.All refunds or repayments due to the Division under this agreement, subject to the
exhaustion of appeals, are due no later than thirty (30) days from notification by the Division of funds due.
FEMA only allows thirty (30) days from deobligation for the funds to be repaid before it will refer the
amount to the FEMA Finance Center (FFC) for collection.
b.As a condition of funding under this Agreement, the Sub-Recipient agrees that the
Recipient may withhold funds otherwise payable to the Sub-Recipient from any disbursement to the
Recipient, by FEMA or any other source, upon determination by the Recipient or FEMA that funds
exceeding the eligible costs have been disbursed to the Sub-Recipient pursuant to this Agreement or any
other funding agreement administered by the Recipient.
c.The Sub-Recipient understands and agrees that the Recipient may offset funds due
and payable to the Sub-Recipient until the debt to the State is satisfied. In such event, the Recipient will
notify the Sub-Recipient via the entry of notes in FloridaPA.org.
d.All refunds or repayments due to the Division under this Agreement are to be made
payable to the order of “Division of Emergency Management”, and mailed directly to the following
address:
Division of Emergency Management
Cashier
2555 Shumard Oak Boulevard
Tallahassee FL 32399-2100
e.In accordance with Section 215.34(2), Florida Statutes, if a check or other draft is
returned to the Division for collection, Sub-Recipient shall pay the Division a service fee of $15.00 or 5%
of the face amount of the returned check or draft, whichever is greater.
(22) MANDATED CONDITIONS
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a.The validity of this Agreement is subject to the truth and accuracy of all the
information, representations, and materials submitted or provided by the Sub-Recipient in this Agreement,
in any later submission or response to a Division request, or in any submission or response to fulfill the
requirements of this Agreement. All of said information, representations, and materials are incorporated
by reference. The inaccuracy of the submissions or any material changes shall, at the option of the
Division and with thirty days written notice to the Sub-Recipient, cause the termination of this Agreement
and the release of the Division from all its obligations to the Sub-Recipient.
b.This Agreement shall be construed under the laws of the State of Florida, and venue
for any actions arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision
of this Agreement is in conflict with any applicable statute or rule, or is unenforceable, then the provision
shall be null and void to the extent of the conflict, and shall be severable, but shall not invalidate any other
provision of this Agreement.
c.Any power of approval or disapproval granted to the Division under the terms of this
Agreement shall survive the term of this Agreement.
d.The Sub-Recipient agrees to comply with the Americans With Disabilities Act (Public
Law 101-336, 42 U.S.C. Section 12101 et seq.), which prohibits discrimination by public and private
entities on the basis of disability in employment, public accommodations, transportation, State and local
government services, and telecommunications.
e.Those who have been placed on the convicted vendor list following a conviction for a
public entity crime or on the discriminatory vendor list may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real property to
a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with a public entity, and may not transact business with any public entity in
excess of $25,000.00 for a period of 36 months from the date of being placed on the convicted vendor list
or on the discriminatory vendor list.
f.Any Sub-Recipient which receives funds under this Agreement from the federal
government, certifies, to the best of its knowledge and belief, that it and its principals:
i.Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by a federal department or agency;
ii.Have not, within a five-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state or local) transaction or contract under public
transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen property;
20
iii.Are not presently indicted or otherwise criminally or civilly charged by a
governmental entity (federal, state or local) with commission of any offenses enumerated in paragraph
(22) f. ii. of this certification; and,
iv.Have not within a five-year period preceding this Agreement had one or more
public transactions (federal, state or local) terminated for cause or default.
g.If the Sub-Recipient is unable to certify to any of the statements in this certification,
then the Sub-Recipient shall attach an explanation to this Agreement.
h.In addition, the Sub-Recipient shall send to the Division (by email or by
facsimile transmission) the completed “Certification Regarding Debarment, Suspension,
Ineligibility And Voluntary Exclusion” (Attachment C) for the Sub-Recipient agency and each
intended subcontractor which Sub-Recipient plans to fund under this Agreement. The form must
be received by the Division before the Sub-Recipient enters into a contract with any
subcontractor.
i.The Division reserves the right to unilaterally cancel this Agreement if the Sub-
Recipient refuses to allow public access to all documents, papers, letters or other material subject to the
provisions of Chapter 119, Florida Statutes, which the Sub-Recipient created or received under this
Agreement.
j.If the Sub-Recipient is allowed to temporarily invest any advances of funds under this
Agreement, any interest income shall either be returned to the Division or be applied against the
Division’s obligation to pay the contract amount unless otherwise governed by program specific waiver.
k.The State of Florida will not intentionally award publicly-funded contracts to any
contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment
provisions contained in 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act
(“INA”)]. The Division shall consider the employment by any contractor of unauthorized aliens a violation
of Section 274A(e) of the INA. Such violation by the Sub-Recipient of the employment provisions
contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by
the Division.
l.All unmanufactured and manufactured articles, materials and supplies which are
acquired for public use under this Agreement must have been produced in the United States as required
under 41 U.S.C. 10a, unless it would not be in the public interest or unreasonable in cost.
(23) LOBBYING PROHIBITION
a. 2 C.F.R. §200.450 prohibits reimbursement for costs associated with certain lobbying
activities.
b.Section 216.347, Florida Statutes, prohibits “any disbursement of grants and aids
appropriations pursuant to a contract or grant to any person or organization unless the terms of the grant
or contract prohibit the expenditure of funds for the purpose of lobbying the Legislature, the judicial
branch, or a state agency.”
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c.No funds or other resources received from the Division under this Agreement may be
used directly or indirectly to influence legislation or any other official action by the Florida Legislature or
any state agency.
d.The Sub-Recipient certifies, by its signature to this Agreement, that to the best of his
or her knowledge and belief:
i.No Federal appropriated funds have been paid or will be paid, by or on
behalf of the Sub-Recipient, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or
cooperative agreement.
ii.If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan or cooperative agreement, the Sub-Recipient shall
complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in accordance with its
instructions.
iii.The Sub-Recipient shall require that this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all Sub-Recipients shall certify and disclose
accordingly.
iv.This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person
who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
(24) COPYRIGHT, PATENT AND TRADEMARK
EXCEPT AS PROVIDED BELOW, ANY AND ALL PATENT RIGHTS ACCRUING
UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY
RESERVED TO THE STATE OF FLORIDA; AND, ANY AND ALL COPYRIGHTS ACCRUING UNDER
OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY
TRANSFERRED BY THE SUB-RECIPIENT TO THE STATE OF FLORIDA.
a.If the Sub-Recipient has a pre-existing patent or copyright, the Sub-Recipient shall
retain all rights and entitlements to that pre-existing patent or copyright unless the Agreement provides
otherwise.
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b.If any discovery or invention is developed in the course of or as a result of work or
services performed under this Agreement, or in any way connected with it, the Sub-Recipient shall refer
the discovery or invention to the Division for a determination whether the State of Florida will seek patent
protection in its name. Any patent rights accruing under or in connection with the performance of this
Agreement are reserved to the State of Florida. If any books, manuals, films, or other copyrightable
material are produced, the Sub-Recipient shall notify the Division. Any copyrights accruing under or in
connection with the performance under this Agreement are transferred by the Sub-Recipient to the State
of Florida.
c.Within thirty (30) days of execution of this Agreement, the Sub-Recipient shall
disclose all intellectual properties relating to the performance of this Agreement which he or she knows or
should know could give rise to a patent or copyright. The Sub-Recipient shall retain all rights and
entitlements to any pre-existing intellectual property which is disclosed. Failure to disclose will indicate
that no such property exists. The Division shall then, under Paragraph (24) b., have the right to all
patents and copyrights which accrue during performance of the Agreement.
d.If the Sub-Recipient qualifies as a state university under Florida law, then, pursuant
to section 1004.23, Florida Statutes, any invention conceived exclusively by the employees of the Sub-
Recipient shall become the sole property of the Sub-Recipient. In the case of joint inventions, that is
inventions made jointly by one or more employees of both parties hereto, each party shall have an equal,
undivided interest in and to such joint inventions. The Division shall retain a perpetual, irrevocable, fully-
paid, nonexclusive license, for its use and the use of its contractors of any resulting patented, copyrighted
or trademarked work products, developed solely by the Sub-Recipient, under this Agreement, for Florida
government purposes.
(25) LEGAL AUTHORIZATION.
The Sub-Recipient certifies that it has the legal authority to receive the funds under this
Agreement and that its governing body has authorized the execution and acceptance of this Agreement.
The Sub-Recipient also certifies that the undersigned person has the authority to legally execute and bind
Sub-Recipient to the terms of this Agreement.
(26) EQUAL OPPORTUNITY EMPLOYMENT
a.In accordance with 41 C.F.R. §60-1.4(b), the Sub-Recipient hereby agrees that it will
incorporate or cause to be incorporated into any contract for construction work, or modification thereof, as
defined in the regulations of the Secretary of Labor at 41 CFR Chapter 60, which is paid for in whole or in
part with funds obtained from the Federal Government or borrowed on the credit of the Federal
Government pursuant to a grant, contract, loan insurance, or guarantee, or undertaken pursuant to any
Federal program involving such grant, contract, loan, insurance, or guarantee, the following equal
opportunity clause:
During the performance of this contract, the contractor agrees as follows:
23
i.The contractor will not discriminate against any employee or
applicant for employment because of race, color, religion, sex, or
national origin. The contractor will take affirmative action to ensure that
applicants are employed, and that employees are treated during
employment without regard to their race, color, religion, sex, or national
origin. Such action shall include, but not be limited to the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The
contractor agrees to post in conspicuous places, available to employees
and applicants for employment, notices to be provided setting forth the
provisions of this nondiscrimination clause.
ii.The contractor will, in all solicitations or advertisements for
employees placed by or on behalf of the contractor, state that all
qualified applicants will receive considerations for employment without
regard to race, color, religion, sex, or national origin.
iii.The contractor will send to each labor union or representative of
workers with which he has a collective bargaining agreement or other
contract or understanding, a notice to be provided advising the said labor
union or workers’ representatives of the contractor’s commitments under
this section, and shall post copies of the notice in conspicuous places
available to employees and applicants for employment.
iv.The contractor will comply with all provisions of Executive Order
11246 of September 24, 1965, and of the rules, regulations, and relevant
orders of the Secretary of Labor.
v.The contractor will furnish all information and reports required by
Executive Order 11246 of September 24, 1965, and by rules,
regulations, and orders of the Secretary of Labor, or pursuant thereto,
and will permit access to his books, records, and accounts by the
administering agency and the Secretary of Labor for purposes of
investigation to ascertain compliance with such rules, regulations, and
orders.
vi.In the event of the contractor’s noncompliance with the
nondiscrimination clauses of this contract or with any of the said rules,
regulations, or orders, this contract may be canceled, terminated, or
suspended in whole or in part and the contractor may be declared
ineligible for further Government contracts or federally assisted
construction contracts in accordance with procedures authorized in
Executive Order 11246 of September 24, 1965, and such other sanctions
may be imposed and remedies invoked as provided in Executive Order
11246 of September 24, 1965, or by rule, regulation, or order of the
Secretary of Labor, or as otherwise provided by law.
vii.The contractor will include the portion of the sentence
immediately preceding paragraph (1) and the provisions of paragraphs
(1) through (7) in every subcontract or purchase order unless exempted
by rules, regulations, or orders of the Secretary of Labor issued pursuant
to section 204 of Executive Order 11246 of September 24, 1965, so that
such provisions will be binding upon each subcontractor or vendor. The
contractor will take such action with respect to any subcontract or
purchase order as the administering agency may direct as a means of
24
enforcing such provisions, including sanctions for noncompliance:
provided, however, that in the event a contractor becomes involved in, or
is threatened with, litigation with a subcontractor or vendor as a result of
such direction by the administering agency the contractor may request
the United States to enter into such litigation to protect the interests of
the United States.
b.The Sub-Recipient further agrees that it will be bound by the above equal opportunity
clause with respect to its own employment practices when it participates in federally assisted construction
work: provided, that if the applicant so participating is a State or local government, the above equal
opportunity clause is not applicable to any agency, instrumentality or subdivision of such government
which does not participate in work on or under the contract.
c.The Sub-Recipient agrees that it will assist and cooperate actively with the
administering agency and the Secretary of Labor in obtaining the compliance of contractors and
subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the
Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such
information as they may require for the supervision of such compliance, and that it will otherwise assist
the administering agency in the discharge of the agency’s primary responsibility for securing compliance.
d.The Sub-Recipient further agrees that it will refrain from entering into any contract or
contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor
debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted
construction contracts pursuant to the Executive order and will carry out such sanctions and penalties for
violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the
administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive order. In
addition, the Sub-Recipient agrees that if it fails or refuses to comply with these undertakings, the
administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole
or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to
the Sub-Recipient under the program with respect to which the failure or refund occurred until satisfactory
assurance of future compliance has been received from such Sub-Recipient; and refer the case to the
Department of Justice for appropriate legal proceedings.
(27) COPELAND ANTI-KICKBACK ACT
The Sub-Recipient hereby agrees that, unless exempt under Federal law, it will
incorporate or cause to be incorporated into any contract for construction work, or modification thereof,
the following clause:
i.Contractor. The contractor shall comply with 18 U.S.C. § 874,
40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be
applicable, which are incorporated by reference into this contract.
ii.Subcontracts. The contractor or subcontractor shall insert in any
subcontracts the clause above and such other clauses as the FEMA may
by appropriate instructions require, and also a clause requiring the
subcontractors to include these clauses in any lower tier subcontracts.
25
The prime contractor shall be responsible for the compliance by any
subcontractor or lower tier subcontractor with all of these contract
clauses.
iii.Breach. A breach of the contract clauses above may be grounds
for termination of the contract, and for debarment as a contractor and
subcontractor as provided in 29 C.F.R. § 5.12.
(28) CONTRACT WORK HOURS AND SAFETY STANDARDS
If the Sub-Recipient, with the funds authorized by this Agreement, enters into a contract
that exceeds $100,000 and involves the employment of mechanics or laborers, then any such contract
must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department
of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required
to compute the wages of every mechanic and laborer on the basis of a standard work week of forty (40)
hours. Work in excess of the standard work week is permissible provided that the worker is compensated
at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of forty
(40)hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work
and provide that no laborer or mechanic must be required to work in surroundings or under working
conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the
purchases of supplies or materials or articles ordinarily available on the open market, or contracts for
transportation.
(29) CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT
If the Sub-Recipient, with the funds authorized by this Agreement, enters into a contract
that exceeds $150,000, then any such contract must include the following provision:
Contractor agrees to comply with all applicable standards, orders or
regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q)
and the Federal Water Pollution Control Act as amended (33 U.S.C.
1251-1387), and will report violations to FEMA and the Regional Office of
the Environmental Protection Agency (EPA).
(30) SUSPENSION AND DEBARMENT
Per 2 C.F.R. 200.213 Suspension and debarment, non-Federal entities are subject to the
non-procurement debarment and suspension regulations implementing Executive Orders 12549 and
12689, 2 C.F.R. part 180. These regulations restrict awards, subawards, and contracts with certain
parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal
assistance programs or activities.
If the Sub-Recipient, with the funds authorized by this Agreement, enters into a contract,
then any such contract must include the following provisions:
i.This contract is a covered transaction for purposes of 2 C.F.R.
pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to
verify that none of the contractor, its principals (defined at 2 C.F.R. §
180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded
(defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. §
180.935).
26
ii.The contractor must comply with 2 C.F.R. pt. 180, subpart C and
2 C.F.R. pt. 3000, subpart C and must include a requirement to comply
with these regulations in any lower tier covered transaction it enters into.
iii.This certification is a material representation of fact relied upon
by the Division. If it is later determined that the contractor did not comply
with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in
addition to remedies available to the Division, the Federal Government
may pursue available remedies, including but not limited to suspension
and/or debarment.
iv.The bidder or proposer agrees to comply with the requirements
of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this
offer is valid and throughout the period of any contract that may arise
from this offer. The bidder or proposer further agrees to include a
provision requiring such compliance in its lower tier covered transactions.
(31) BYRD ANTI-LOBBYING AMENDMENT
If the Sub-Recipient, with the funds authorized by this Agreement, enters into a contract,
then any such contract must include the following clause:
Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended).
Contractors who apply or bid for an award of $100,000 or more shall file
the required certification. Each tier certifies to the tier above that it will
not and has not used Federal appropriated funds to pay any person or
organization for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, officer or employee of
Congress, or an employee of a member of Congress in connection with
obtaining any Federal contract, grant, or any other award covered by 31
U.S.C. § 1352. Each tier shall also disclose any lobbying with non-
Federal funds that takes place in connection with obtaining any Federal
award. Such disclosures are forwarded from tier to tier up to the
recipient.
(32) CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN’S BUSINESS
ENTERPRISES, AND LABOR SURPLUS AREA FIRMS
a.If the Sub-Recipient, with the funds authorized by this Agreement, seeks to procure
goods or services, then, in accordance with 2 C.F.R. §200.321, the Sub-Recipient shall take the following
affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus
area firms are used whenever possible:
i.Placing qualified small and minority businesses and women's business
enterprises on solicitation lists;
ii.Assuring that small and minority businesses, and women's business
enterprises are solicited whenever they are potential sources;
iii.Dividing total requirements, when economically feasible, into smaller tasks or
quantities to permit maximum participation by small and minority businesses, and women's business
enterprises;
27
iv.Establishing delivery schedules, where the requirement permits, which
encourage participation by small and minority businesses, and women's business enterprises;
v.Using the services and assistance, as appropriate, of such organizations as
the Small Business Administration and the Minority Business Development Agency of the Department of
Commerce; and
vi.Requiring the prime contractor, if subcontracts are to be let, to take the
affirmative steps listed in paragraphs i. through v. of this subparagraph.
b.The requirement outlined in subparagraph a. above, sometimes referred to as
“socioeconomic contracting,” does not impose an obligation to set aside either the solicitation or award of
a contract to these types of firms. Rather, the requirement only imposes an obligation to carry out and
document the six affirmative steps identified above.
c.The “socioeconomic contracting” requirement outlines the affirmative steps that the
Sub-Recipient must take; the requirements do not preclude the Sub-Recipient from undertaking additional
steps to involve small and minority businesses and women's business enterprises.
d.The requirement to divide total requirements, when economically feasible, into
smaller tasks or quantities to permit maximum participation by small and minority businesses, and
women’s business enterprises, does not authorize the Sub-Recipient to break a single project down into
smaller components in order to circumvent the micro-purchase or small purchase thresholds so as to
utilize streamlined acquisition procedures (e.g. “project splitting”).
(33) ASSURANCES.
The Sub-Recipient shall comply with any Statement of Assurances incorporated as
Attachment E.
28
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
SUB-RECIPIENT: _________________________________________
By: ______________________________________
Name and title: Jevon A. Graham, Emergency Manager
Date: _______________________
FEID# ______________________
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By:______________________________________
Name and Title: Wesley Maul, Director
Date:____________________________________
29
EXHIBIT – 1
THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO THE SUB-RECIPIENT UNDER THIS
AGREEMENT:
Federal Program
Federal agency: Federal Emergency Management Agency: Public Assistance Program
Catalog of Federal Domestic Assistance: 97.036
Amount of Federal Funding: ________________
THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES
AWARDED UNDER THIS AGREEMENT:
•2 C.F.R. Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards
•44 C.F.R. Part 206
•The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as
amended, 42 U.S.C. 5121 et seq., and Related Authorities
•FEMA Public Assistance Program and Policy Guide, 2017 (in effect for incidents declared on or
after April 1, 2017)
Federal Program:
1.Sub-Recipient is to use funding to perform eligible activities in accordance with the Public
Assistance Program and Policy Guide, 2017 and approved Project Worksheet(s). Eligible work is
classified into the following categories:
Emergency Work
Category A: Debris Removal
Category B: Emergency Protective Measures
Permanent Work
Category C: Roads and Bridges
Category D: Water Control Facilities
Category E: Public Buildings and Contents
Category F: Public Utilities
Category G: Parks, Recreational, and other Facilities
2.Sub-Recipient is subject to all administrative and financial requirements as set forth in this
Agreement, or will be in violation of the terms of the Agreement.
NOTE: Section 200.331(a)(1) of 2 CFR, as revised, and Section 215.97(5)(a), Florida Statutes, require
that the information about Federal Programs and State Projects included on pg. 1 of this subgrant
agreement and in Exhibit 1 be provided to the Sub-Recipient.
30
Attachment A - th Revision
Budget and Project List
Budget:
The Budget of this Agreement is initially determined by the amount of any Project Worksheet(s) (PW) that the Federal Emergency Management
Administration (FEMA) has obligated for a Sub-Recipient at the time of execution. Subsequent PWs or revisions thereof will increase or decrease
the Budget of this Agreement. The PW(s) that have been obligated are:
DR-4337 Sub-Recipient: Clearwater, City of
PW
#Cat Project Title Federal Share Fed
%State Share State
%Local Share Local
%
Total Eligible
Amount POP Start Date POP End Date
718 G Pier 60 $21,368.21 75 $3,561.37 12.5 $3,561.37 12.5 $28,490.95 9/04/2017 3/10/2019
Total:$21,368.21 $3,561.37 $3,561.37 $28,490.95
Attachment B
SCOPE OF WORK, DELIVERABLES
and FINANCIAL CONSEQUENCES
Scope of Work
Complete eligible Projects for emergency protective measures, debris removal, repair or replacement of
Disaster damaged facilities.
When FEMA has obligated funding for a Sub-Recipient’s PW, the Division notifies the Sub-Recipient with
a copy of the PW (or P2 Report). A Sub-Recipient may receive more than one PW and each will contain
a separate Project. Attachment A, Budget and Project List of this Agreement will be modified as
necessary to incorporate new or revised PWs. For the purpose of this Agreement, each Project will
be monitored, completed and reimbursed independently of the other Projects which are made part
of this Agreement.
Deliverables
Large Projects
Reimbursement requests will be submitted separately for each Large Project. Reimbursement for Large
Project costs shall be based on the percentage of completion of the individual Project. Any request for
reimbursement shall provide adequate, well organized and complete source documentation to support all
costs related to the Project, and shall be clearly identified by the Project Number as generated by FEMA.
Requests which do not conform will be returned to the Sub-Recipient prior to acceptance for payment.
Reimbursement up to 95% of the total eligible amount will be paid upon acceptance and contingent upon:
•Timely submission of Quarterly Reports (due 30 days after end of each quarter).
•Timely submission of invoices (Requests for Reimbursement) at least quarterly and supported by
documentation for all costs of the project or services. The final invoice shall be submitted within
sixty (60) days after the expiration of the agreement or completion of the project, whichever
occurs first. An explanation of any circumstances prohibiting the submittal of quarterly invoices
shall be submitted to the Division Grant Manager as part of the Sub-Recipient’s quarterly
reporting as referenced in Paragraph 7 of this agreement.
•Timely submission of Request for Final Inspection (within ninety (90) days of project completion –
for each project).
•Sub-Recipient shall include a sworn Affidavit or American Institute of Architects (AIA) forms G702
and G703, as required below.
o A. Affidavit. The Recipient is required to submit an Affidavit signed by the Recipient’s
project personnel with each reimbursement request attesting to the following: the
percentage of completion of the work that the reimbursement request represents, that
disbursements or payments were made in accordance with all of the Agreement and
regulatory conditions, and that reimbursement is due and has not been previously
requested.
o B. AIA Forms G702 and G703. For construction projects where an architectural,
engineering or construction management firm provides construction administration
services, the Recipient shall provide a copy of the American Institute of Architects (AIA)
form G702, Application and Certification for Payment, or a comparable form approved by
the Division, signed by the contractor and inspection/certifying architect or engineer, and
a copy of form G703, Continuation Sheet, or a comparable form approved by the
Division.
Five percent (5%) of the total eligible amount (including Federal, state and local shares) will be withheld
from payment until the final Request for Reimbursement (or backup for advance expenditure) has been
verified as acceptable by the Division’s grant manager, which must include dated certification that the
Project is 100% complete. Further, all required documentation must be available in FloridaPA.org prior to
release of final 5%, to include permits, policies & procedures, procurement and insurance documents.
Small Projects
Small projects will be paid upon obligation of the Project Worksheet. Sub-Recipient must initiate the
Small Project Closeout in FloridaPA.org within 30 days of completion of the project work, or no later than
the period of performance end date. Small Project Closeout is initiated by logging into FloridaPA.org,
selecting the Sub-Recipient’s account, then selecting ‘Create New Request’, and selecting ‘New Small
Project Completion/Closeout’. Complete the form and ‘Save’. The final action is to Advance the form to
the next queue for review.
Financial Consequences:
For any Project (PW) that the Sub-Recipient fails to complete in compliance with Federal, state and local
requirements, the Division shall withhold a portion of the funding up to the full amount. Any funds
advanced to the Sub-Recipient will be due back to the Division.
Attachment C
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY
and VOLUNTARY EXCLUSION
Contractor Covered Transactions
(1)The prospective subcontractor of the Sub-recipient,, certifies, by submission of
this document, that neither it nor its principals is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any
Federal department or agency.
(2)Where the Sub-recipient’s subcontractor is unable to certify to the above statement, the prospective
contract shall attach an explanation to this form.
CONTRACTOR
By:
Signature Sub-Recipient’s Name
Name and Title DEM Contract Number
Street Address FEMA Project Number
City, State, Zip
Date
Attachment D
DESIGNATION OF AUTHORITY
The Designation of Authority Form is submitted with each new disaster or emergency declaration to
provide the authority for the Sub-Recipient’s Primary Agent and Alternate Agent to access the FloridaPA.org
system in order to enter notes, review notes and documents, and submit the documentation necessary to
work the new event. The Designation of Authority Form is originally submitted as Attachment “D” to the PA
Funding Agreement for each disaster or emergency declaration. Subsequently, the Primary or Alternate
contact should review the agency contacts at least quarterly. The Authorized Representative can request
a change in contacts via email to the state team; a note should be entered in FloridaPA.org if the list is
correct. Contacts should be removed as soon as they separate, retire, or are reassigned by the Agency. A
new form will only be needed if all authorized representatives have separated from your agency. Note that
if a new Designation form is submitted, all Agency Representatives currently listed as contacts that are not
included on the updated form will be deleted from FloridaPA.org as the contacts listed are replaced in the
system, not supplemented. All users must log in on a monthly basis to keep their accounts from becoming
locked.
Instructions for Completion
Complete the form in its entirety, listing the name and information for all representatives who will be working
in the FloridaPA.org Grant Management System. Users will be notified via email when they have been
granted access. The user must log in to the FloridaPA.org system within 12 hours of being notified or their
account will lock them out. Each user must log in within a 60-day time period or their account will lock them
out. In the event you try to log in and your account is locked, submit a ticket using the Access Request link
on the home page.
The form is divided into twelve blocks; each block must be completed where appropriate.
Block 1: “Authorized Agent” – This should be the highest authority in your organization who is authorized
to sign legal documents on behalf of your organization. (Only one Authorized Agent is allowed and this
person will have full access/authority unless otherwise requested).
Block 2: “Primary Agent” – This is the person designated by your organization to receive all
correspondence and is our main point of contact. This contact will be responsible for answering questions,
uploading documents, and submitting reports/requests in FloridaPA.org. The Primary Agent is usually not
the Authorized Agent but should be responsible for updating all internal stakeholders on all grant activities.
(Only one Primary Agent is allowed and this contact will have full access).
Block 3: “Alternate Agent” – This is the person designated by your organization to be available when the
Primary is not. (Only one Alternate Agent is allowed and this contact will have full access).
Block 4, 5, and 6: “Other” (Finance/Point of Contact, Risk Management-Insurance, and Environmental-
Historic). Providing these contacts is essential in the coordination and communication required between
state and local subject matter experts. We understand that the same agent may be identified in multiple
blocks, however we ask that you enter the name and information again to ensure we are communicating
with the correct individuals.
Block 7 – 12: “Other” (Read Only Access) – There is no limit on “Other” contacts but we ask that this be
restricted to those that are going to actually need to log in and have a role in reviewing the information.
This designation is only for situational awareness purposes as individuals with the “Other Read-Only”
designation cannot take any action in FloridaPA.org.
DESIGNATION OF AUTHORITY (AGENTS)
FEMA/GRANTEE PUBLIC ASSISTANCE PROGRAM
FLORIDA DIVISION OF EMERGENCY MANAGEMENT
Sub-Grantee:
Box 1: Authorized Agent (Full Access) Box 2: Primary Agent (Full Access)
Agent’s Name Agent’s Name
Signature Signature
Organization / Official Position Organization / Official Position
Mailing Address Mailing Address
City, State, Zip City, State, Zip
Daytime Telephone Daytime Telephone
E-mail Address E-mail Address
Box 3: Alternate Agent (Full Access) Box 4: Other-Finance/Point of Contact (Full Access)
Agent’s Name Official’s Name
Signature Signature
Organization / Official Position Organization / Official Position
Mailing Address Mailing Address
City, State, Zip City, State, Zip
Daytime Telephone Daytime Telephone
E-mail Address E-mail Address
Box 5: Other-Risk Mgmt-Insurance (Full Access) Box 6: Other-Environmental-Historic (Full Access)
Agent’s Name Agent’s Name
Signature Signature
Organization / Official Position Organization / Official Position
Mailing Address Mailing Address
City, State, Zip City, State, Zip
Daytime Telephone Daytime Telephone
E-mail Address E-mail Address
The above Primary and Alternate Agents are hereby authorized to execute and file an Application for Public Assistance on behalf of the Sub-grantee for the
purpose of obtaining certain Grantee and Federal financial assistance under the Robert T. Stafford Disaster Relief & Emergency Assistance Act, (Public Law
93-288 as amended) or otherwise available. These agents are authorized to represent and act for the Sub-Grantee in all dealings with the State of Florida,
Grantee, for all matters pertaining to such disaster assistance previously signed and executed by the Grantee and Sub-grantee. Additional contacts may be
placed on page 2 of this document for read only access by the above Authorized Agents.
____________________________________________________________________________
Sub-Grantee Authorized Agent Signature
____________________________________________________________________________
Date
DESIGNATION OF AUTHORITY (AGENTS)
FEMA/GRANTEE PUBLIC ASSISTANCE PROGRAM
FLORIDA DIVISION OF EMERGENCY MANAGEMENT
Sub-Grantee: Date:
Box 7: Other (Read Only Access) Box 8: Other (Read Only Access)
Agent’s Name Agent’s Name
Signature Signature
Organization / Official Position Organization / Official Position
Mailing Address Mailing Address
City, State, Zip City, State, Zip
Daytime Telephone Daytime Telephone
E-mail Address E-mail Address
Box 9: Other (Read Only Access) Box 10: Other (Read Only Access)
Agent’s Name Official’s Name
Signature Signature
Organization / Official Position Organization / Official Position
Mailing Address Mailing Address
City, State, Zip City, State, Zip
Daytime Telephone Daytime Telephone
E-mail Address E-mail Address
Box 11: Other (Read Only Access) Box 12: Other (Read Only Access)
Agent’s Name Agent’s Name
Signature Signature
Organization / Official Position Organization / Official Position
Mailing Address Mailing Address
City, State, Zip City, State, Zip
Daytime Telephone Daytime Telephone
E-mail Address E-mail Address
Sub-Grantee’s Fiscal Year (FY) Start: Month: Day:
Sub-Grantee’s Federal Employer's Identification Number (EIN) -
Sub-Grantee’s Grantee Cognizant Agency for Single Audit Purposes: Florida Division of Emergency Management
Sub-Grantee’s: FIPS Number (If Known) - -
NOTE: This form should be reviewed and necessary updates should be made each quarter to maintain efficient communication and continuity
throughout staff turnover. Updates may be made by email to the state team assigned to your account. A new form will only be needed if all
authorized representatives have separated from your agency. Be aware that submitting a new Designation of Authority affects the contacts that have
been listed on previous Designation forms in that the information in FloridaPA.org will be updated and the contacts listed above will replace, not
supplement, the contacts on the previous list.
REV. 09-09-2017 DISCARD PREVIOUS VERSIONS
Attachment E
STATEMENT OF ASSURANCES
1)The Sub-Recipient hereby certifies compliance with all Federal statutes, regulations, policies,
guidelines, and requirements, including but not limited to OMB Circulars No. A-21, A-87, A-110, A-
122, and A-128; E.O. 12372; and Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards, 2 C.F.R. Part 200; that govern the application, acceptance and
use of Federal funds for this Federally-assisted project.
2)Additionally, to the extent the following provisions apply to this Agreement, the Sub-Recipient
assures and certifies that:
a.It possesses legal authority to apply for the grant, and to finance and construct the
proposed facilities; that a resolution, motion, or similar action has been duly adopted
or passed as an official act of the Sub-Recipient’s governing body, authorizing the filing
of the application, including all understandings and assurances contained therein, and
directing and authorizing the person identified as the official representative of the Sub-
Recipient to act in connection with the application and to provide such additional
information as may be required.
b.To the best of its knowledge and belief the disaster relief work described on each
Federal Emergency Management Agency (FEMA) Project Application for which
Federal Financial assistance is requested is eligible in accordance with the criteria
contained in 44 C.F.R. § 206, and applicable FEMA policy documents.
c.The emergency or disaster relief work therein described for which Federal Assistance
is requested hereunder does not, or will not, duplicate benefits available for the same
loss from another source.
3)The Sub-Recipient further assures it will:
a.Have sufficient funds available to meet the non-Federal share of the cost for
construction projects. Sufficient funds will be available when construction is completed
to assure effective operation and maintenance of the facility for the purpose
constructed, and if not it will request a waiver from the Governor to cover the cost.
b.Refrain from entering into a construction contract(s) for the project or undertake other
activities until the conditions of the grant program(s) have been met, all contracts meet
Federal, State, and local regulations.
c.Provide and maintain competent and adequate architectural engineering supervision
and inspection at the construction site to ensure that the completed work conforms to
the approved plans and specifications, and will furnish progress reports and such other
information as the Federal grantor agency may need.
d.Cause work on the project to be commenced within a reasonable time after receipt of
notification from the approving Federal agency that funds have been approved and will
see that work on the project will be done to completion with reasonable diligence.
e.Not dispose of or encumber its title or other interests in the site and facilities during the
period of Federal interest or while the Government holds bonds, whichever is longer.
f.Provide without cost to the United States and the Grantee/Recipient all lands,
easements and rights-of-way necessary for accomplishment of the approved work and
will also hold and save the United States and the Grantee/Recipient free from damages
due to the approved work or Federal funding.
g.Establish safeguards to prohibit employees from using their positions for a purpose
that is or gives the appearance of being motivated by a desire for private gain for
themselves or others, particularly those with whom they have family, business, or other
ties.
h.Assist the Federal grantor agency in its compliance with Section 106 of the National
Historic Preservation Act of 1966 as amended, Executive Order 11593, and the
Archeological and Historical Preservation Act of 1966 by:
i.consulting with the State Historic Preservation Officer on the conduct of
investigations, as necessary, to identify properties listed in or eligible for
inclusion in the National Register of Historic Places that are subject to adverse
effects (see 36 C.F.R. Part 800.8) by the activity, and notifying the Federal
grantor agency of the existence of any such properties; and
ii.by complying with all requirements established by the Federal grantor agency
to avoid or mitigate adverse effects upon such properties.
i.Give the sponsoring agency or the Comptroller General, through any authorized
representative, access to and the right to examine all records, books, papers, or
documents related to the grant.
j.With respect to demolition activities:
i.create and make available documentation sufficient to demonstrate that the
Sub-Recipient and its demolition contractor have sufficient manpower and
equipment to comply with the obligations as outlined in this Agreement;
ii.return the property to its natural state as though no improvements had been
contained thereon;
iii.furnish documentation of all qualified personnel, licenses, and all equipment
necessary to inspect buildings located in Sub-Recipient’s jurisdiction to detect
the presence of asbestos and lead in accordance with requirements of the U.S.
Environmental Protection Agency, the Florida Department of Environmental
Protection, and the appropriate County Health Department;
iv.provide documentation of the inspection results for each structure to indicate
safety hazards present, health hazards present, and/or hazardous materials
present;
v.provide supervision over contractors or employees employed by the Sub-
Recipient to remove asbestos and lead from demolished or otherwise
applicable structures;
vi.leave the demolished site clean, level, and free of debris;
vii.notify the Grantee/Recipient promptly of any unusual existing condition which
hampers the contractors work;
viii.obtain all required permits;
ix.provide addresses and marked maps for each site where water wells and
septic tanks are to be closed, along with the number of wells and septic tanks
located on each site, and provide documentation of such closures;
x. comply with mandatory standards and policies relating to energy efficiency
which are contained in the State energy conservation plan issued in
compliance with the Energy Policy and Conservation Act;
xi. comply with all applicable standards, orders, or requirements issued under
Section 112 and 306 of the Clean Air Act, Section 508 of the Clean Water Act,
Executive Order 11738, and the U.S. Environmental Protection Agency
regulations. (This clause must be added to any subcontracts); and
xii.provide documentation of public notices for demolition activities.
k.Require facilities to be designed to comply with the "American Standard Specifications
for Making Buildings and Facilities Accessible to, and Usable by the Physically
Handicapped," Number A117.1-1961, as modified. The Sub-Recipient will be
responsible for conducting inspections to ensure compliance with these specifications
by the contractor.
l.Provide an Equal Employment Opportunity Program, if required to maintain one, where
the application is for $500,000 00 or more.
m.Return overpaid funds within the forty-five (45) day requirement, and if unable to pay
within the required time period, begin working with the Grantee/Recipient in good faith
to agree upon a repayment date.
n.In the event a Federal or State court or Federal or State administrative agency makes
a finding of discrimination after a due process hearing on the Grounds of race, color,
religion, national origin, sex, or disability against a recipient of funds, forward a copy of
the finding to the Office for Civil Rights, Office of Justice Programs.
4)The Sub-Recipient agrees it will comply with the:
a.Requirements of all provisions of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970 which provides for fair and equitable treatment of
persons displaced as a result of Federal and Federally-assisted programs.
b.Provisions of Federal law found at 5 U.S.C. § 1501, et. seq. which limit certain political
activities of employees of a State or local unit of government whose principal
employment is in connection with an activity financed in whole or in part by Federal
grants.
c.Provisions of 18 U.S.C. §§ 594, 598, and 600-605 relating to elections, relief
appropriations, and employment, contributions, and solicitations.
d.Minimum wage and maximum hour’s provisions of the Federal Fair Labor Standards
Act.
e.Contract Work Hours and Safety Standards Act of 1962, requiring that mechanics and
laborers (including watchmen and guards) employed on Federally assisted contracts
be paid wages of not less than one and one-half times their basic wage rates for all
hours worked in excess of forty hours in a work week.
f.Federal Fair Labor Standards Act, requiring that covered employees be paid at least
the minimum prescribed wage, and also that they be paid one and one-half times their
basic wage rates for all hours worked in excess of the prescribed work-week.
g.Anti-Kickback Act of 1986, which outlaws and prescribes penalties for "kick-backs" of
wages in Federally financed or assisted construction activities.
h.Requirements imposed by the Federal sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements. It
further agrees to ensure that the facilities under its ownership, lease or supervision
which are utilized in the accomplishment of the project are not listed on the
Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify
the Federal grantor agency of the receipt of any communication from the Director of
the EPA Office of Federal Activities indicating that a facility to be used in the project is
under consideration for listing by the EPA.
i.Flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973, which requires that on and after March 2, 1975, the purchase
of flood insurance in communities where such insurance is available, as a condition for
the receipt of any Federal financial assistance for construction or acquisition purposes
for use in any area that has been identified by the Secretary of the Department of
Housing and Urban Development as an area having special flood hazards. The phrase
"Federal financial assistance" includes any form of loan, grant, guaranty, insurance
payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct
or indirect Federal assistance.
j.Insurance requirements of Section 314, PL 93-288, to obtain and maintain any other
insurance as may be reasonable, adequate, and necessary to protect against further
loss to any property which was replaced, restored, repaired, or constructed with this
assistance. Note that FEMA provides a mechanism to modify this insurance
requirement by filing a request for an insurance commissioner certification (ICC). The
state’s insurance commissioner cannot waive Federal insurance requirements but may
certify the types and extent of insurance reasonable to protect against future loss to an
insurable facility.
k.Applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of
1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the
Victims of Crime Act, as appropriate; the provisions of the current edition of the Office
of Justice Programs Financial and Administrative Guide for Grants, M7100.1; and all
other applicable Federal laws, orders, circulars, or regulations, and assure the
compliance of all its Sub-Recipients and contractors.
l.Provisions of 28 C.F.R. applicable to grants and cooperative agreements including Part
18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems;
Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23,
Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review
of Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equal
Employment Opportunity Policies and Procedures; Part 61, Procedures for
Implementing the National Environmental Policy Act; Part 63, Floodplain Management
and Wetland Protection Procedures; and Federal laws or regulations applicable to
Federal Assistance Programs.
m.Lead-Based Paint Poison Prevention Act which prohibits the use of lead based paint
in construction of rehabilitation or residential structures.
n.Energy Policy and Conservation Act and the provisions of the State Energy
Conservation Plan adopted pursuant thereto.
o.Non-discrimination requirements of the Omnibus Crime Control and Safe Streets Act
of 1968, as amended, or Victims of Crime Act (as appropriate); Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with
Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age
Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations; and
Department of Justice regulations on disability discrimination, and assure the
compliance of all its Sub-Recipients and contractors.
p.Provisions of Section 311, P.L. 93-288, and with the Civil Rights Act of 1964 (P.L. 83-
352) which, in Title VI of the Act, provides that no person in the United States of
America, Grantees/Recipients shall, on the ground of race, color, or national origin, be
excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any program or activity for which the Sub-Recipient receives
Federal financial assistance and will immediately take any measures necessary to
effectuate this agreement. If any real property or structure is provided or improved with
the aid of Federal financial assistance extended to the Sub-Recipient, this assurance
shall obligate the Sub-Recipient or in the case of any transfer of such property, any
transferee, for the period during which the real property or structure is used for a
purpose for which the Federal financial assistance is extended or for another purpose
involving the provision of similar services or benefits.
q.Provisions of Title IX of the Education Amendments of 1972, as amended which
prohibits discrimination on the basis of gender.
r.Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970, relating to nondiscrimination on the basis of alcohol abuse
or alcoholism.
s.Provisions of 523 and 527 of the Public Health Service Act of 1912 as amended,
relating to confidentiality of alcohol and drug abuse patient records.
t.Provisions of all appropriate environmental laws, including but not limited to:
i.The Clean Air Act of 1955, as amended;
ii.The Clean Water Act of 1977, as amended;
iii.The Endangered Species Act of 1973;
iv.The Intergovernmental Personnel Act of 1970;
v.Environmental standards which may be prescribed pursuant to the National
Environmental Policy Act of 1969;
vi.The Wild and Scenic Rivers Act of 1968, related to protecting components or
potential components of the national wild and scenic rivers system;
vii.The Fish and Wildlife Coordination Act of 1958;
viii.Environmental standards which may be prescribed pursuant to the Safe
Drinking Water Act of 1974, regarding the protection of underground water
sources;
ix.The provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated
October 19, 1982 which prohibits the expenditure of newest Federal funds
within the units of the Coastal Barrier Resources System.
u.The provisions of all Executive Orders including but not limited to:
i.Executive Order 11246 as amended by Executive Orders 11375 and 12086,
and the regulations issued pursuant thereto, which provide that no person shall
be discriminated against on the basis of race, color, religion, sex or national
origin in all phases of employment during the performance of Federal or
Federally assisted construction contracts; affirmative action to insure fair
treatment in employment, upgrading, demotion, or transfer; recruitment or
recruitment advertising; layoff/termination, rates of pay or other forms of
compensation; and election for training and apprenticeship.
ii.EO 11514 (NEPA).
iii.EO 11738 (violating facilities).
iv.EO 11988 (Floodplain Management).
v.EO 11990 (Wetlands).
vi.EO 12898 (Environmental Justice).
5)For Grantees/Recipients other than individuals, the provisions of the DRUG-FREE WORKPLACE
as required by the Drug-Free Workplace Act of 1988.
This assurance is given in consideration of and for the purpose of obtaining Federal grants, loans,
reimbursements, advances, contracts, property, discounts and/or other Federal financial assistance
extended to the Sub-Recipient by FEMA. The Sub-Recipient understands that such Federal Financial
assistance will be extended in reliance on the representations and agreements made in this Assurance and
that both the United States and the Grantee/Recipient have the joint and several right to seek judicial
enforcement of this assurance. This assurance is binding on the Sub-Recipient, its successors, transferees,
and assignees
FOR THE SUBGRANTEE/SUB-RECIPIENT :
___________________________________________________________________
Signature
Jevon A. Graham, Emergency Manager _______________________________
Printed Name and Title Date
Attachment F
Election of Participation in
Public Assistance Alternative Procedures (PAAP) Pilot Program
Should the Sub-Recipient desire to utilize the Public Assistance Alternative Procedures provisions of the
Sandy Recovery Improvement Act (Division B of P.L. 113-2), execution of a Supplemental Funding
Agreement covering specific aspects of the Alternative Procedures Package is required of the Sub-
Recipient prior to the payment of such funds by the State as the Recipient.
Payments processed under the Alternative Procedures provisions will be requested as an advance and
are exempt from advance requirements covered by Section 216.181(16), Florida Statutes. They will,
however, be treated as an advance for purposes of Requests for Reimbursement (RFRs) and satisfaction
of the requirement that ninety percent (90%) of previously advanced funds must be accounted for prior to
receiving a second advance.
In order to elect to participate in the PAAP program for one of the following options, you must read the
Guidance found at https://www.fema.gov/alternative-procedures and then complete the required
documents on the following pages. The documents can be found under the Permanent Work section of
the webpage in editable .pdf format if preferred.
PAAP for Debris Removal (Category A) Required Documents:
•Public Assistance for Alternative Procedures Pilot Program for Debris Removal
Acknowledgement
https://www.fema.gov/media-library-data/1504811965699-
24dfda9ae3e22d450582563bdb62e0f1/APPENDIX_A_Revised_for_limited_sliding_scale_8-23-
17.pdf
PAAP for Permanent Work (Categories C-G) Required documents:
•Fixed Subgrant Agreement Letter
https://www.fema.gov/media-library-data/1388154577585-
398aea786c6aedbd048c371270fd7b22/508_PA_Alternative_Procedures_Pilot_Program_Perman
ent_Work_Fixed_Subgrant_Agreement_Letter%2012-13-13.pdf
•Public Assistance Alternative Procedures Pilot Program for Permanent Work Acknowledgement
https://www.fema.gov/media-library-data/1388155802544-
11629c78f8308b5c4120deb135460129/PA_Alternative_Procedures_Pilot_Program_Permanent_
Work_Acknowledgement%2012-13-13.pdf
All PAAP Related Documents (guides, Fact Sheets, Standard Operating Procedures, FAQs, Archived
Docs, etc.) may be found at: https://www.fema.gov/media-library/assets/documents/115868
Note: PAAP Pilot Program Guide for Debris Removal (Version 5) published June 28, 2017 contains the
following changes:
The Public Assistance Alternative Procedures Pilot Program for Debris Removal has been extended for
one year to June 27, 2018. As part of the extension, FEMA will only authorize the sliding scale provision
in events with significant debris impacts. The other three provisions available under the Pilot remain
unchanged.
For disasters declared on or after August 28, 2017, FEMA is limiting the usage of the pilot’s sliding scale
provision to high impact incidents that meet the following criteria: high concentration of localized damage;
large quantities of debris (over $20M or 1.5 million cubic yards); and disasters declared very soon after
the incident (8 days) to incentivize rapid debris removal.
This guide is applicable to disasters declared on or after June 28, 2017. The changes to the sliding scale
provision are applicable to disasters declared on or after August 28, 2017. This version of the pilot
guide supersedes the previous pilot guide for debris removal (V4) which was published June 28, 2016.
Public Assistance Alternative Procedures Pilot Program for Debris Removal Acknowledgement
In accordance with the Sandy Recovery Improvement Act of 2013, the Federal Emergency
Management Agency (FEMA) is implementing alternative procedures for the Public Assistance (PA)
Program through a pilot program.
As a representative of the subrecipient, we elect to participate in the following:
□ Accelerated Debris Removal - increased Federal cost share (sliding scale)
□ Recycling Revenue (subrecipient retention of income from debris recycling without a award offset)
□ One-time incentive for a FEMA-accepted debris management plan and identification of at least one
pre-qualified contractor
□ Reimbursement of straight time force account labor costs for debris removal
1.The pilot is voluntary and the subrecipient must apply the selected alternative procedures to all of its
debris removal subawards.
2.For the sliding scale, the subrecipient accepts responsibility for any costs related to debris operations
after six months from the date of the incident unless, based on extenuating circumstances, FEMA
grants a time extension.
3.The subrecipient acknowledges that FEMA may request joint quantity evaluations and details
regarding subrecipient operations necessary to assess the pilot program procedures.
4.All contracts must comply with local, state, and Federal requirements for procurement, including
provisions of 2 CFR Part 200.
5.The subrecipient must comply with all Federal, state and local environmental and historic
preservation laws, regulations, and ordinances.
6.The Office of Inspector General may audit any subrecipient and/or subaward.
__________________________________________________________________________________
Signature of Subrecipient’s Authorized Representative Date
Jevon a. Graham, Emergency Manager
Printed Name and Title
Clearwater, City of 103-12875-00
Sub-Recipient Name PA ID Number
□ We elect to not participate in the Alternative Procedures for Debris Removal.
FIXED SUBGRANT AGREEMENT LETTER
DATE: __________________
To Address:
To FEMA:
As a Public Assistance (PA) Sub-Recipient _________________________________________________
(PA ID______________________), in accordance with Section 428 of the Robert T. Stafford Disaster
Relief and Emergency Assistance Act, we agree to accept a permanent work subgrant based on a fixed
estimate in the amount of $_________________ for subgrant number _____________ (copy attached)
under Disaster #_______. We accept responsibility for all costs above the fixed estimate.
We understand that by participating in this pilot program we will be reimbursed for allowable costs in
accordance with 44 CFR § 13.22(b) – “Applicable cost principles”, the reimbursement will not exceed the
fixed estimate. We also understand that by agreeing to this fixed estimate, we will not receive additional
funding related to the facilities or sites included in the subgrant. We also acknowledge that failure to
comply with the requirements of applicable laws and regulations governing assistance provided by FEMA
and the PA alternative procedures pilot program guidance (such as procurement and contracting;
environmental and historic preservation compliance; and audit and financial accountability) may lead to
loss of Federal funding.
________________________________________________ _____________________________
Signature of Sub-Recipient’s Authorized Representative Date
Jevon A. Graham, Emergency Manager
Printed Name and Title
________________________________________________ _____________________________
Signature of Grantee’s Authorized Representative Date
________________________________________________
Printed Name and Title
Public Assistance Alternative Procedures Pilot Program for Permanent Work
Acknowledgement
In accordance with the Sandy Recovery Improvement Act of 2013, the Federal Emergency Management
Agency (FEMA) is implementing alternative procedures for the Public Assistance (PA) Program through a
pilot program. As a representative of the Sub-Recipient, our agency understands the following:
1. We plan to participate in the following elements:
Subgrants based on fixed estimates, and as the Sub-Recipient, accept responsibility for costs
above the estimate
Consolidation of multiple fixed subgrants into a single subgrant
FEMA validation of Sub-Recipient-provided estimates
Elimination of reduced eligible funding for alternate projects
Use of excess funds
Review of estimates by an expert panel for projects with a Federal share of $5 million or greater
2. The pilot is voluntary, and a Sub-Recipient may participate in alternative procedures for one or more
large project subgrants.
3. If the Sub-Recipient accepts a fixed subgrant estimate, the Sub-Recipient understands they are
responsible for all costs greater than the fixed amount.
4. The Sub-Recipient agrees to notify the Grantee regarding the specific use of excess funds.
5. All contracts must comply with local, State, and Federal requirements for procurement, including
provisions of 44 CFR Part 13.
6. The Office of Inspector General may audit any Sub-Recipient and/or subgrant.
7. EHP review must be completed for all subgrants, including cases where new scopes of work would
require EHP compliance, before the subgrant scope of work is implemented. Failure to comply with this
requirement may lead to loss of Federal funding.
8. The Sub-Recipient may submit appeals in accordance with 44 CFR§206.206. However, FEMA will not
consider appeals solely for additional costs on fixed subgrants.
__________________________________________________ ____________________________
Signature of Sub-Recipient’s Authorized Representative Date
Jevon A. Graham, Emergency Manager
Printed Name and Title
Clearwater, City of 103-12875-00
Sub-Recipient Name PA ID Number
We elect to not participate in the Alternative Procedures for Permanent Work.
Attachment G
PUBLIC ASSISTANCE PROGRAM GUIDANCE
GRANTEE’S/RECIPIENT’S WEB-BASED PROJECT MANAGEMENT SYSTEM (FloridaPA.org)
Sub-Recipient s must use the Grantee’s/Recipient’s web-based project management system,
FloridaPA.org, (available at www.FloridaPA.org) to access and exchange project information with the State
throughout the project’s life. This includes processing advances, reimbursement requests, quarterly reports,
final inspection schedules, change requests, time extensions, and other services as identified in the
Agreement. Training on this system will be supplied by the Recipient upon request by the Sub-Recipient.
The Sub-Recipient is required to have working knowledge of the FloridaPA.org system.
PROJECT DOCUMENTATION
The Sub-Recipient must maintain all source documentation supporting the project costs. To facilitate
closeout and audits, the Applicant should file all documentation pertaining to each project with the
corresponding PW as the permanent record of the project. In order to validate Large Project Requests
for Reimbursement (RFRs), all supporting documents should be uploaded to the FloridaPA.org website.
Contact the grant manager with questions about how and where to upload documents, and for assistance
linking common documents that apply to more than one (1) PW.
The Sub-Recipient must retain sufficient records to show its compliance with the terms of this Agreement,
including documentation of all program costs, in a form sufficient to determine compliance with the
requirements and objectives under this Agreement and all other applicable laws and regulations, for a
period of five (5) years from the date of the Sub-Recipient account closeout by FEMA.
The five (5) year period is extended if any litigation, claim or audit is started before the five (5) year period
expires, and extends beyond the five (5) year period. The records must then be retained until all litigation,
claims, or audit findings involving the records have been resolved.
Records for the disposition of non-expendable personal property valued at $5,00000 or more at the time it
is acquired must be retained for five (5) years after final account closeout.
Records relating to the acquisition of real property must be retained for five (5) years after final account
closeout.
INTERIM INSPECTIONS
Interim Inspections may be requested by the Sub-Recipient, on both small and large projects, to:
i.conduct insurance reconciliations;
ii.review an alternate scope of work;
iii.review an improved scope of work; and/or
iv.validate scope of work and/or cost.
Interim Inspections may be scheduled and submitted by the Recipient as a request in FloridaPA.org under
the following conditions:
i.a quarterly report has not been updated between quarters;
ii.the Sub-Recipient is not submitting Requests for Reimbursement (RFR’s) in a
timely manner;
iii.requests for a Time Extension have been made that exceed the Grantee’s/
Recipient’s authority to approve; and/or
iv.there are issues or concerns identified by the Recipient that may impact funding
under this agreement.
PROJECT RECONCILIATION AND CLOSEOUT
The purpose of closeout is for the Sub-Recipient to certify that all work has been completed. To ensure a
timely closeout process, the Sub-Recipient should notify the Recipient within sixty (60) days of Project
completion.
The Sub-Recipient should include the following information with its closeout request:
•Certification that project is complete;
•Date of project completion; and
•Copies of any Recipient time extensions.
Large Projects
With exception of Fixed Cost Estimate Subawards, Alternate Projects and Improved Projects where final
costs exceed FEMA’s original approval, the final eligible amount for a Large Project is the actual
documented cost of the completed, eligible SOW. Therefore, upon completion of each Large Project that
FEMA obligated based on an estimated amount; the Sub-Recipient should provide the documentation to
support the actual costs. If the actual costs significantly differ from the estimated amount, the Sub-
Recipient should provide an explanation for the significant difference.
FEMA reviews the documentation and, if necessary, obligates additional funds or reduces funding based
on actual costs to complete the eligible SOW. If the project included approved hazard mitigation
measures; FEMA does not re-evaluate the cost-effectiveness of the HMP based on the final actual cost. If
during the review, FEMA determines that the Sub-Recipient performed work that was not included in the
approved SOW, FEMA will designate the project as an Improved Project, cap the funding at the original
estimated amount, and review the additional SOW for EHP compliance.
For Fixed Cost Estimate Subawards, the Applicant must provide documentation to support that it used the
funds in accordance with the eligibility criteria described in the PAPPG Chapter 2:VII.G and guidance
provided at http://www.fema.gov/alternative-procedures.
Once FEMA completes the necessary review and funding adjustments, FEMA closes the project.
Small Projects
Once FEMA obligates a Small Project, FEMA does not adjust the approved amount of an individual Small
Project. This applies even when FEMA obligates the PW based on an estimate and actual costs for
completing the eligible SOW differ from the estimated amount. FEMA only adjusts the approved amount
on individual Small Projects if one of the following conditions applies:
•The Sub-Recipient did not complete the approved SOW;
•The Sub-Recipient requests additional funds related to an eligible change in SOW;
•The PW contains inadvertent errors or omissions; or
•Actual insurance proceeds differ from the amount deducted in the PW.
In these cases, FEMA only adjusts the specific cost items affected.
If none of the above applies, the Sub-Recipient may request additional funding if the total actual cost of all
of its Small Projects combined exceeds the total amount obligated for all of its Small Projects. In this
case, the Sub-Recipient must request the additional funding through the appeal process, described in the
PAPPG Chapter 3:IV.D, within sixty (60) days of completion of its last Small Project. FEMA refers to this
as a net small project overrun appeal. The appeal must include actual cost documentation for all Small
Projects that FEMA originally funded based on estimate amounts.
To ensure that all work has been performed within the scope of work specified on the Project
Worksheets, the Recipient will conduct final inspections on Large Projects, and may, at its sole discretion,
select one or more Small Projects to be inspected. Costs determined to be outside of the approved scope
of work and/or outside of the approved performance period cannot be reimbursed.
TIME EXTENSIONS
FEMA only provides PA funding for work completed and costs incurred within regulatory deadlines. The
deadline for Emergency Work is 6 months from the declaration date. The deadline for Permanent Work is
18 months from the declaration date.
If the Applicant determines it needs additional time to complete the project, including direct administrative
tasks related to the project, it must submit a written request for a time extension to the Recipient with the
following information:
•Documentation substantiating delays beyond its control;
•A detailed justification for the delay;
•Status of the work; and
•The project timeline with the projected completion date
The State (FDEM) has the authority to grant limited time extensions based on extenuating circumstances
or unusual project requirements beyond the control of the Sub-Recipient.
It may extend Emergency Work projects by 6 months and Permanent Work projects by 30 months.
FEMA has authority to extend individual project deadlines beyond these timeframes if extenuating
circumstances justify additional time. This applies to all projects with the exception of those funded under
the PAAP Accelerated Debris Removal procedure and projects for temporary facilities.
With exception of debris removal operations funded under the Accelerated Debris Removal Procedure of
the Alternative Procedures Pilot Program, FEMA generally considers the following to be extenuating
circumstances beyond the Applicant’s control:
•Permitting or EHP compliance related delays due to other agencies involved
•Environmental limitations (such as short construction window)
•Inclement weather (site access prohibited or adverse impact on construction)
FEMA generally considers the following to be circumstances within the control of the Applicant and not
justifiable for a time extension:
•Permitting or environmental delays due to Applicant delays in requesting permits
•Lack of funding
•Change in administration or cost accounting system
•Compilation of cost documentation
Although FEMA only provides PA funding for work performed on or before the approved deadline, the
Applicant must still complete the approved SOW for funding to be eligible. FEMA deobligates funding for
any project that the Applicant does not complete. If the Applicant completes a portion of the approved
SOW and the completed work is distinct from the uncompleted work, FEMA only deobligates funding for
the uncompleted work. For example, if one project includes funds for three facilities and the Applicant
restores only two of the three facilities, FEMA only deobligates the amount related to the facility that the
Applicant did not restore.
Request should be submitted prior to current approved deadline, be specific to one project, and include
the following information with supporting documentation:
•Dates and provisions of all previous time extensions
•Construction timeline / project schedule in support of requested time
•Basis for time extension request:
o Delay in obtaining permits
§Permitting agencies involved and application dates
o Environmental delays or limitations (e.g., short construction window, nesting seasons)
§Dates of correspondence with various agencies
§Specific details
•Inclement weather (prolonged severe weather conditions prohibited access to the area, or
adversely impacted construction)
o Specific details
•Other reason for delay
o Specific details
Submission of a request does not automatically grant an extension to the period of performance. Without
an approved time extension from the State or FEMA (as applicable), any expenses incurred outside the
P.O.P. are ineligible.
INSURANCE
The Sub-Recipient understands and agrees that disaster funding for insurable facilities provided by FEMA
is intended to supplement, not replace, financial assistance from insurance coverage and/or other sources.
Actual or anticipated insurance proceeds must be deducted from all applicable FEMA Public Assistance
grants in order to avoid a duplication of benefits. The Sub-Recipient further understands and agrees that
If Public Assistance funding is obligated for work that is subsequently determined to be covered by
insurance and/or other sources of funding, FEMA must deobligate the funds per Stafford Act Sections 101
(b)(4) and 312 (c).
As a condition of funding under this Agreement, pursuant to 44 C.F.R. §§ 206.252-253, for damaged
facilities, the Sub-Recipient understands it must, and it agrees to, maintain such types of insurance as are
reasonable and necessary to protect against future loss for the anticipated life of the restorative work or the
insured facility, whichever is lesser. Except that the Recipient acknowledges FEMA does not require
insurance to be obtained and maintained for projects where the total eligible damage is less than $5,00000.
In addition to the preceding requirements, the Sub-Recipient understands it is required to obtain and
maintain insurance on certain permanent work projects in order to be eligible for Public Assistance funding
in future disasters pursuant to § 311 of the Stafford Act. As stated in the Stafford Act, “Such coverage must
at a minimum be in the amount of the eligible project costs.” Further, the Stafford Act, requires a Sub-
Recipient to purchase and maintain insurance, where that insurance is “reasonably available, adequate or
necessary to protect against future loss” to an insurable facility as a condition for receiving disaster
assistance funding. The Public Assistance Program and Policy Guide further states “If the Applicant does
not comply with the requirement to obtain and maintain insurance, FEMA will deny or deobligate
PA funds from the current disaster.” If the State Insurance Commissioner certifies that the type and
extent of insurance is not “reasonably available, adequate or necessary to protect against future loss” to an
insurable facility, the Regional Administrator may modify or waive the requirement in conformity with the
certification.
The Sub-Recipient understands and agrees it is responsible for being aware of, and complying with, all
insurance considerations contained in the Stafford Act and in 44 C.F.R. §§ 206.252-253.
The Sub-Recipient agrees to notify the Recipient in writing within thirty (30) days of the date it becomes
aware of any insurance coverage for the damage identified on the applicable Project Worksheets and of
any entitlement to compensation or indemnification from such insurance. The Sub-recipient further agrees
to provide all pertinent insurance information, including but not limited to copies of all policies, declarations
pages, insuring agreements, conditions, and exclusions, Statement of Loss, and Statement of Values for
each insured damaged facility.
The Sub-Recipient understands and agrees that it is required to pursue payment under its insurance
policies to the best of its ability to maximize potential coverage available.
DUPLICATION OF BENEFITS
The Sub-Recipient understands it may not receive funding under this Agreement to pay for damage covered
by insurance, nor may the Sub-Recipient receive any other duplicate benefits from any source whatsoever.
The Sub-Recipient agrees to reimburse the Recipient if it receives any duplicate benefits, from any source,
for any damage identified on the applicable Project Worksheets, for which the Sub-Recipient has received
payment from the Recipient.
The Sub-Recipient agrees to notify the Recipient in writing within thirty (30) days of the date it becomes
aware of the possible availability of, applies for, or receives funds, regardless of the source, which could
reasonably be considered as duplicate benefits.
In the event the Recipient determines the Sub-Recipient has received duplicate benefits, the Sub-Recipient
gives the Grantee/ Recipient and/or the Chief Financial Officer of the State of Florida, the express authority
to offset the amount of any such duplicate benefits by withholding them from any other funds otherwise due
and payable to the Sub-Recipient, and to use such remedies as may be available administratively, at law,
or at equity, to recover such benefits.
COMPLIANCE WITH PLANNING/PERMITTING REGULATIONS AND LAWS
The Sub-Recipient is responsible for the implementation and completion of the approved projects described
in the Project Worksheets in a manner acceptable to Recipient, and in accordance with applicable Local,
State, and Federal legal requirements.
If applicable, the contract documents for any project undertaken by the Sub-grantee/Sub-Recipient, and
any land use permitted by or engaged in by the Sub-grantee/Sub-Recipient, must be consistent with the
local government comprehensive plan.
The Sub-Recipient must ensure that any development or development order complies with all applicable
planning, permitting, and building requirements including, but not limited to, the National Environmental
Policy Act and the National Historic Preservation Act.
The Sub-Recipient must engage such competent, properly licensed, engineering, environmental,
archeological, building, and other technical and professional assistance at all project sites as may be
needed to ensure that the project complies with the contract documents.
FUNDING FOR LARGE PROJECTS
Although Large project payment must be based on documented actual costs, most Large Projects are
initially approved based on estimated costs. Funds are made available to the Sub-Recipient when work is
in progress and funds have been expended with documentation of costs available. When all work
associated with the project is complete, the State will perform a reconciliation of actual costs and will
transmit the information to FEMA for its consideration for final funding adjustments (See Closeouts).
The submission from the Sub-Recipient requesting this reimbursement must include:
a) a Request for Reimbursement (available in FloridaPA.org);
b) a Summary of Documentation (SOD) which is titled Reimbursement Detail Report in
FloridaPA.org and is automatically created when the Request for Reimbursement is submitted
(and is supported by copies of original documents such as, but not limited to, contract
documents, insurance policies, payroll records, daily work logs, invoices, purchase orders, and
change orders); and
c)the FDEM Cost Claim Summary Workbook (found in the Forms section of FloridaPA.org), along
with copies of original documents such as contract documents, invoices, change orders,
canceled checks (or other proof of expenditure), purchase orders, etc.
ADVANCES
Payments under the Public Assistance Alternative Procedures Program (PAAP) are paid as an Advance
Payment. Notwithstanding Paragraph 9) Funding, in the Agreement, these payments are not bound by
Section 216.181(16), Florida Statutes.
1.For a Federally funded contract, any advance payment is also subject to 2 C.F.R., Federal OMB
Circulars A-87, A-110, A-122, and the Cash Management Improvement Act of 1990.
2.All advances must be held in an interest-bearing account with the interest being remitted to the
Recipient as often as practicable, but not later than ten (10) business days after the close of each calendar
quarter.
3.In order to prepare a Request for Advance (RFA) the Sub-Recipient must certify to the Recipient
that it has procedures in place to ensure that funds are disbursed to project vendors, contractors, and
subcontractors without unnecessary delay. The Sub-Recipient must prepare and submit a budget that
contains a timeline projecting future payment schedules through project completion.
4.A separate RFA must be completed for each Project Worksheet to be included in the Advance
Funding Payment.
5.The Sub-Recipient must complete a Request for Reimbursement (RFR) via FloridaPA.org no more
than ninety (90) days after receiving its Advance Payment for a specific project. The RFR must account
for all expenditures incurred while performing eligible work documented in the applicable Project
Worksheet for which the Advance was received.
6.If a reimbursement has been paid prior to the submittal of a request for an advance payment, an
Advance cannot be accepted for processing.
7.The Recipient may advance funds to the Sub-Recipient, not exceeding the Federal share, only if
the Sub-Recipient meets the following conditions:
a)the Sub-Recipient must certify to the Recipient that Sub-Recipient has procedures in place to
ensure that funds are disbursed to project vendors, contractors, and subcontractors without
unnecessary delay;
b)the Sub-Recipient must submit to the Recipient the budget supporting the request.
8.The Sub-Recipient must submit a statement justifying the advance and the proposed use of the
funds, which also specifies the amount of funds requested and certifies that the advanced funds will be
expended no more than ninety (90) days after receipt of the Advance;
9.The Recipient may, in its sole discretion, withhold a portion of the Federal and/or nonfederal share
of funding under this Agreement from the Sub-Recipient if the Recipient reasonably expects that the Sub-
Recipient cannot meet the projected budgeted timeline or that there may be a subsequent determination
by FEMA that a previous disbursement of funds under this or any other Agreement with the Sub-Recipient
was improper.
DESIGNATION OF AGENT
The Sub-Recipient must complete Attachment D by designating at least three agents to execute any
Requests for Advance or Reimbursement, certifications, or other necessary documentation on behalf of the
Sub-Recipient.
After execution of this Agreement, the authorized, primary, and secondary Agent may request changes to
contacts via email to the State assigned team.
In the event the Sub-Recipient contacts have not been updated regularly and all three (3) Agents have
separated from the Sub-Recipient’s agency, a designation of authority form will be needed to change
contacts.
NOTE: This is very important because if contacts are not updated, notifications made from
FloridaPA.org may not be received and could result in failure to meet time periods to appeal a
Federal determination.
DUNS Q&A
What is a DUNS number?
The Data Universal Numbering System (DUNS) number is a unique nine-digit identification number
provided by Dun & Bradstreet (D&B). The DUNS number is site specific. Therefore, each distinct physical
location of an entity such as branches, divisions and headquarters, may be assigned a DUNS number.
Who needs a DUNS number?
Any institution that wants to submit a grant application to the Federal government. Individual researchers
do not need a DUNS number if they are submitting their application through a research organization.
How do I get a DUNS number?
Dun & Bradstreet have designated a special phone number for Federal grant and cooperative agreement
applicants/prospective applicants. Call the number below between 8 a.m. and 5 p.m., local time in the 48
contiguous states and speak to a D&B representative. This process will take approximately 5 – 10
minutes and you will receive your DUNS number at the conclusion of the call.
1-866-705-5711
What do I need before I request a DUNS number?
Before you call D&B, you will need the following pieces of information:
•Legal Name
•Headquarters name and address for your organization
•Doing business as (dba) or other name by which your organization is commonly recognized
•Physical address
•Mailing address (if separate from headquarters and/or physical address)
•Telephone number
•Contact name and title
•Number of employees at your physical location
How much does a DUNS number cost?
There is no charge to obtain a DUNS number.
Why does my institution need a DUNS number?
New regulations taking affect Oct. 1, 2003 mandate that a DUNS number be provided on all Federal grant
and cooperative agreement applications. The DUNS number will offer a way for the Federal government
to better match information across all agencies.
How do I see if my institution already has a DUNS number?
Call the toll free number above and indicate that you are a Federal grant and/or cooperative agreement
applicant. D&B will tell you if your organization already has a number assigned. If not, they will ask if you
wish to obtain one.
Should we use the +4 extension to the DUNS number?
Although D&B provides the ability to use a 4-digit extension to the DUNS number, neither D&B nor the
Federal government assign any importance to the extension. Benefits, if any, derived from the extension
will be at your institution only.
Is there anything special that we should do for multi-campus systems?
Multi-campus systems can use what is called a parent DUNS number to aggregate information for the
system as a whole. The main campus will need to be assigned a DUNS number. Then each satellite
campus will need to reference the main campus DUNS number as their parent DUNS when obtaining
their own DUNS number. For NIH grantees, if each campus submits grant applications as a unique
grantee organization, then each campus needs to obtain their own DUNS number.
Does the DUNS number need to be included on individual fellowship applications?
Yes with one exception. It is the DUNS number of the sponsoring institution that should be put on the
application. Individual Kirschstein-NRSA fellowships that propose training at Federal laboratories do not
require a DUNS number.
What does the DUNS number have to do with the Central Contractor Registry (CCR), soon to be the
Business Partner Network (BPN)?
Registration in the CCR is mandatory for anyone wishing to submit a grant application electronically
through Grants.gov. Your organization will need a DUNS number in order to register in the CCR. The
CCR is the central registry for organizations that have received Federal contracts. If your organization has
received Federal contracts, it is already registered in the CCR, but this is a good opportunity to verify that
your organization information is up to date. For more information about the CCR, please visit the CCR
web site at: www.ccr.gov.
What should we do if our institution has more than 1 DUNS number?
Your institution will need to decide which DUNS number to use for grant application purposes and use
only that number.
Does this apply to non-US organizations?
Yes, this new requirement applies to all types of grantee organizations including foreign, non-profit, for
profit as well as for state and Federal government agencies.
Does this apply to non-competing progress reports?
No. This new requirement applies only to competing applications.
Are there any exceptions to the new DUNS number rules?
Individuals who would personally receive a grant or cooperative agreement award from the Federal
government apart from any business or non-profit organization they may operate are exempt from this
requirement. Also individual Kirschstein-NRSA fellowships that propose training at Federal laboratories
do not require a DUNS number.
Who at my institution is responsible for requesting a DUNS number?
This will vary from institution to institution. This should be done by someone knowledgeable about the
entire structure of your institution and who has the authority to make such decisions. Typically this
request would come from the finance/accounting department or some other department that conducts
business with a large cross section of the institution.
We are an organization new to Federal grant funding so we obviously need a DUNS number. But we
don’t want to be included in any marketing list. What can we do?
Inclusion on a D&B marketing list is optional. If you do not want your name/organization included on this
marketing list, request to be de-listed from D&B’s marketing file when you are speaking with a D&B
representative during your DUNS number telephone application.
Who do we contact if we have questions?
If you have questions about applying for a DUNS number, contact the Dun & Bradstreet special phone
number 1-866-705-5771. If you have questions concerning this new Federal-wide requirement, contact
Sandra Swab, Office of Federal Financial Management, 202-395-3993 or via e-mail at
sswab@omb.eop.gov.
Substitute Form W-9
For the purpose of this Agreement, a Sub-Recipient is also a Vendor.
The State of Florida requires vendors doing business with the State to submit a Substitute Form W-9. The
purpose of a Form W-9 is to provide a Federal Taxpayer Identification Number (TIN), official entity name,
a business designation (sole proprietorship, corporation, partnership, etc.), and other taxpayer information
to the State. Submission of a Form W-9 ensures that the State's vendor records and Form 1099 reporting
are accurate. Due to specific State of Florida requirements, the State will not accept the Internal Revenue
Service Form W-9.
Effective March 5, 2012, State of Florida agencies will not be permitted to place orders for goods and
services or make payments to any vendor that does not have a verified Substitute W-9 on file with
the Department of Financial Services. Vendors are required to register and submit a Form W-9 on the
State's Vendor Website at https://flvendor.myfloridacfo.com.
Attachment H
FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA)
INSTRUCTIONS AND WORKSHEET
PURPOSE: The Federal Funding Accountability and Transparency Act (FFATA) was signed on
September 26, 2006. The intent of this legislation is to empower every American with the ability to hold
the government accountable for each spending decision. The FFATA legislation requires information on
Federal awards (Federal assistance and expenditures) be made available to the public via a single,
searchable website, which is http://www.usaspending.gov/.
The FFATA Sub-award Reporting System (FSRS) is the reporting tool the Florida Division of Emergency
Management (“FDEM” or “Division”) must use to capture and report sub-award and executive
compensation data regarding first-tier sub-awards that obligate $30,000 or more in Federal funds
(excluding Recovery funds as defined in section 1512(a) (2) of the American Recovery and Reinvestment
Act of 2009, Pub. L. 111-5).
Note: This “Instructions and Worksheet” is meant to explain the requirements of the FFATA and give
clarity to the FFATA Form distributed to sub-awardees for completion. All pertinent information below
should be filled out, signed, and returned to the project manager.
ORGANIZATION AND PROJECT INFORMATION
The following information must be provided to the FDEM prior to the FDEM’s issuance of a sub-
award (Agreement) that obligates $30,000 or more in Federal funds as described above. Please
provide the following information and return the signed form to the Division as requested.
PROJECT #: N/A – Do not Complete
FUNDING AGENCY: Federal Emergency Management Agency
AWARD AMOUNT: $
OBLIGATION/ACTION DATE:
SUBAWARD DATE (if applicable):
DUNS#:
DUNS# +4:
*If your company or organization does not have a DUNS number, you will need to obtain one from Dun &
Bradstreet at 866-705-5711 or use the web form (http://fedgov.dnb.com/webform). The process to
request a DUNS number takes about ten minutes and is free of charge.
BUSINESS NAME:
DBA NAME (IF APPLICABLE):
PRINCIPAL PLACE OF BUSINESS ADDRESS:
ADDRESS LINE 1:
ADDRESS LINE 2:
ADDRESS LINE 3:
CITY STATE ZIP CODE+4**
PARENT COMPANY DUNS# (if applicable):
CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA#):
DESCRIPTION OF PROJECT (Up to 4000 Characters)
Complete eligible Projects for repair or replacement of Disaster damaged facilities.
PRINCIPAL PLACE OF PROJECT PERFORMANCE (IF DIFFERENT THAN PRINCIPAL PLACE OF
BUSINESS):
ADDRESS LINE 1:
ADDRESS LINE 2:
ADDRESS LINE 3:
CITY STATE ZIP CODE+4**
CONGRESSIONAL DISTRICT FOR PRINCIPAL PLACE OF PROJECT PERFORMANCE:
**Providing the Zip+4 ensures that the correct Congressional District is reported.
EXECUTIVE COMPENSATION INFORMATION:
1. 1. In your business or organization’s previous fiscal year, did your business or organization
(including parent organization, all branches, and all affiliates worldwide) receive (a) 80 percent or
more of your annual gross revenues from Federal procurement contracts (and subcontracts) and
Federal financial assistance (e.g. loans, grants, subgrants, and/or cooperative agreements, etc.)
subject to the Transparency Act, as defined at 2 CFR 170.320; , (b) $25,000,000 or more in annual
gross revenues from U.S. Federal procurement contracts (and subcontracts) and Federal financial
assistance (e.g. loans, grants, subgrants, and/or cooperative agreements, etc.) subject to the
Transparency Act?
Yes No
If the answer to Question 1 is “Yes,” continue to Question 2. If the answer to Question 1 is “No”,
move to the signature block below to complete the certification and submittal process.
2.Does the public have access to information about the compensation of the executives in your
business or organization (including parent organization, all branches, and all affiliates worldwide)
through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934
(15 U.S.C. 78m(a), 78o(d)) Section 6104 of the Internal Revenue Code of 1986?
Yes No
If the answer to Question 2 is “Yes,” move to the signature block below to complete the
certification and submittal process. [Note: Securities Exchange Commission information should
be accessible at http//www.sec.gov/answers/execomp.htm. Requests for Internal Revenue Service
(IRS) information should be directed to the local IRS for further assistance.]
If the answer to Question 2 is “No” FFATA reporting is required. Provide the information required
in the “TOTAL COMPENSATION CHART FOR MOST RECENTLY COMPLETED FISCAL YEAR”
appearing below to report the “Total Compensation” for the five (5) most highly compensated
“Executives”, in rank order, in your organization. For purposes of this request, the following terms
apply as defined in 2 CFR Ch. 1 Part 170 Appendix A:
“Executive” is defined as “officers, managing partners, or other employees in management positions”.
“Total Compensation” is defined as the cash and noncash dollar value earned by the executive during the
most recently completed fiscal year and includes the following:
i.Salary and bonus.
ii.Awards of stock, stock options, and stock appreciation rights. Use the dollar amount
recognized for financial statement reporting purposes with respect to the fiscal year in
accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004)
(FAS 123R), Shared Based Payments.
iii.Earnings for services under non-equity incentive plans. This does not include group life,
health, hospitalization or medical reimbursement plans that do not discriminate in favor of
executives, and are available generally to all salaried employees.
iv.Change in pension value. This is the change in present value of defined benefit and actuarial
pension plans.
v.Above-market earnings on deferred compensation which is not tax-qualified.
vi.Other compensation, if the aggregate value of all such other compensation (e.g. severance,
termination payments, value of life insurance paid on behalf of the employee, perquisites or
property) for the executive exceeds $10,000.
TOTAL COMPENSATION CHART FOR MOST RECENTLY COMPLETED FISCAL YEAR
(Date of Fiscal Year Completion __________________)
Rank
(Highest to
Lowest)
Name
(Last, First, MI) Title
Total Compensation
for Most Recently
Completed Fiscal Year
1
2
3
4
5
THE UNDERSIGNED CERTIFIES THAT ON THE DATE WRITTEN BELOW, THE INFORMATION
PROVIDED HEREIN IS ACCURATE.
SIGNATURE:
NAME AND TITLE:
DATE:
Attachment I
Mandatory Contract Provisions
Provisions:
Any contract or subcontract funded by this Agreement must contain the applicable provisions outlined in
Appendix II to 2 CFR Part 200. It is the responsibility of the sub-recipient to include the required
provisions. The Division provides the following list of sample provisions that may be required:
Attachment J
DHS OIG AUDIT ISSUES and ACKNOWLEDGEMENT
The Department of Homeland Security (DHS) Office of Inspector General (OIG) was tasked by
Congress to audit all FEMA projects for fiscal year 2014. A synopsis of those findings are listed
below:
There have been 32 separate instances where Grantees/Recipients or Sub-Recipients did not follow the
prescribed rules to the point that the OIG believed the below listed violations could have nullified the
FEMA/State agreement.
1.Non Competitive contracting practices.
2.Failure to include required contract provisions.
3.Failure to employ the required procedures to ensure that small, minority, and women’s owned firms
were all given fair consideration.
4.Improper "cost-plus-a-percentage-of-cost" contracting practices.
The following information comes directly from DHS’s OIG Audit Tips for Managing Disaster Related
Project Costs; Report Number OIG-16-109-D dated July 1, 2016. The following may be reasons for
the disallowance or total de-obligation of funding given under the FEMA/State agreement:
1.Use of improper contracting practices.
2.Unsupported costs.
3.Poor project accounting.
4.Duplication of benefits.
5.Excessive equipment charges (applicability may vary with hazard mitigation projects).
6.Excessive labor and fringe benefit charges.
7.Unrelated project costs.
8.Direct Administrative Costs.
9.Failure to meet the requirement to obtain and maintain insurance.
Key Points that must be followed when Administering FEMA Grants:
•Designate one person to coordinate the accumulation of records.
•Establish a separate and distinct account for recording revenue and expenditures, and a separate
identifier for each specific FEMA project.
•Ensure that the final claim for each project is supported by amounts recorded in the accounting
system.
•Ensure that each expenditure is recorded in the accounting books and references supporting
sources of documentation (checks, invoices, etc.) that can be readily retrieved.
•Research insurance coverage and seek reimbursement for the maximum amount. Credit the
appropriate FEMA project with that amount.
•Check with your Federal Grant Program Coordinator about availability of funding under other
Federal programs (Federal Highways, Housing and Urban Development, etc.) and ensure that the
final project claim does not include costs that another Federal agency funded or could have funded.
•Ensure that materials taken from existing inventories for use on FEMA projects are documented by
inventory withdrawal and usage records.
•Ensure that expenditures claimed under the FEMA project are reasonable, necessary, directly
benefit the project, and are authorized under the “Scope of Work.”
I acknowledge that I have received a copy of, and have been briefed on, the above DHS OIG Audit Issues.
_____________________________ Clearwater, City of
Sub-Recipient Agency Date
_____________________________________
Signature
Jevon A. Graham, Emergency Manager
Printed Name & Title
Attachment K
JUSTIFICATION FOR ADVANCE PAYMENT
RECIPIENT:
If you are requesting an advance, indicate same by checking the box below.
If you are requesting an advance, complete the following chart and line item justification below.
BUDGET CATEGORY/LINE ITEMS
(list applicable line items)
20___-20___ Anticipated Expenditures for First Three Months
of Agreement
Example: PW#00001(0) Contract Work $1,500,000.00 (provide detailed justification).
TOTAL EXPENSES
LINE ITEM JUSTIFICATION (For each line item, provide a detailed justification explaining the need
for the cash advance. The justification must include supporting documentation that clearly shows the
advance will be expended within the first ninety (90) days of the contract term. Support documentation
should include quotes for purchases, delivery timelines, salary and expense projections, etc. to provide the
Division reasonable and necessary support that the advance will be expended within the first ninety (90)
days of the contract term. Any advance funds not expended within the first ninety (90) days of the contract
term must be returned to the Division Cashier, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399,
within thirty (30) days of receipt, along with any interest earned on the advance).
[ ] ADVANCE REQUESTED
Advance payment of $ ____________________________ is
requested. Balance of payments will be made on a reimbursement
basis. These funds are needed to pay pending obligations for
eligible work. We would not be able to operate the program without
this advance.
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4833
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Information Technology
Agenda Number: 9.1
SUBJECT/RECOMMENDATION:
Award a contract extension to SunPrint, Inc. of Oldsmar, FL for copier and printer services for
the period of July 1, 2018 through October 20, 2018 and increase Munis Contract No. 900094
by a $25,000 for a new total of $125,000, in accordance with Sec 2.564 (1)(d), Code of
Ordinances, under Clay County School District Contract No. 12-SCH-87 and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
-SunPrint, Inc. was selected via piggyback/other governmental bid on a Clay County
Schools agreement.
-SunPrint, Inc. in July 2017 to provide hardware, printing supplies and support services for
the City’s 72 copiers as well as support services an additional 58 printers. The original
contract was for a 9-month period from 7/1/17 - 4/19/18 for a total of $75,000.
-The contract was extended in April of 2018 for an additional 3 months (4/20/18-7/31/18) and
an $25,000, for a new total of $100,000.
-Clay County School District extended their service agreement through October 20, 2018.
-The Information Technology Department will issue an RFP for copier and print services in
the July/August timeframe to solicit vendors for future copier and print Services.
-The additional service extension will provide uninterrupted service and support for the City’s
copiers and select printers through the solicitation period.
APPROPRIATION CODE AND AMOUNT:
Monthly invoices are processed by the IT and charged back to departments based upon
specific print/copy volumes. Chargebacks are processed in departmental operating budgets to
line item 0544100 (rental equipment/services).
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 7/16/2018
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4731
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Information Technology
Agenda Number: 9.2
SUBJECT/RECOMMENDATION:
Award a contract (Purchase Order) to State of Florida, Department of Management Services,
Tallahassee, Florida for Suncom long distance service, State AIN Centranet lines and toll-free
lines from August 1, 2018 through September 30, 2019, at a cost not to exceed $153,412, in
accordance with Sec 2.564 (1)(d), Code of Ordinances, under State Contract DMS-08/09-071,
and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Department of Management Services Total - $153,412
-Long Distance $641 per month x 14 = $8,974
-Local $115 per month x 14 = $1,610
-Centranet lines $10,200 per month x 14 = $142,800
-800 # $2.00 per month x 14 = $28.00
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 5559865-541200, Telephone Charges , to fund this contract.
Page 1 City of Clearwater Printed on 7/16/2018
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: LUP2018-06004
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 10.1
SUBJECT/RECOMMENDATION:
Approve a Future Land Use Map Amendment from the Commercial General (CG) category to
the Central Business District (CBD) category for 1000 Court Street and pass Ordinance
9178-18 on first reading. (LUP2018-06004)
SUMMARY:
This Future Land Use Map amendment involves a 0.360-acre property located on the northeast
corner of Court Street and Ewing Avenue. The parcel is owned by Court Street Animal Hospital,
Inc. and is occupied by a veterinary office. The request is to change the Future Land Use Map
designation of the parcel from Commercial General (CG) to Central Business District (CBD),
consistent with the remainder of the properties in the Prospect Lake Character District of
Downtown. This parcel was inadvertently not advertised within Ordinance 9143-18 which
amended the remainder of the Prospect Lake Character District to Central Business District
(CDB); therefore, this city-initiated amendment is being processed separately. This parcel was
already designated with the Downtown (D) District zoning, so a companion Zoning Atlas
amendment is not needed.
The proposed Central Business District (CBD) category allows a mix of uses; however, the
new Downtown District and Development Standards will dictate where specific uses can be
located. The densities and intensities applicable to the Central Business District (CBD) are
established within the adopted Clearwater Downtown Redevelopment Plan. The density in the
proposed amendment area is 50 dwelling units per acre. Additionally, the intensity, or floor area
ratio (FAR) of the property is 1.5.
The Planning and Development Department determined that the proposed Future Land Use
Map amendment is consistent with the provisions of the Clearwater Community Development
Code as specified below:
·The proposed amendment is consistent with the Comprehensive Plan and the
Countywide Plan Rules.
·The proposed amendment is compatible with the surrounding property and character of
the neighborhood.
·Sufficient public facilities are available to serve the property.
·The proposed amendment will not have an adverse impact on the natural environment.
·The proposed amendment will not have an adverse impact on the use of property in the
immediate area.
In accordance with the Countywide Plan Rules, this land use plan amendment is subject to the
approval of Forward Pinellas, in its role as the Pinellas Planning Council, and the Board of
Page 1 City of Clearwater Printed on 7/16/2018
File Number: LUP2018-06004
County Commissioners acting as the Countywide Planning Authority. The application is a
small-scale amendment so review and approval by the Florida Department of Economic
Opportunity and other state agencies is not required.
The Community Development Board will review this application at its July 17, 2018 public
hearing and staff will update Council of their recommendation at the City Council meeting on
July 19, 2018.
Page 2 City of Clearwater Printed on 7/16/2018
Ordinance No. 9178-18
ORDINANCE NO. 9178-18
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT
OF THE COMPREHENSIVE PLAN OF THE CITY, TO
CHANGE THE LAND USE DESIGNATION FOR CERTAIN
REAL PROPERTY LOCATED ON THE NORTHEAST
CORNER OF COURT STREET AND EWING AVENUE,
WHOSE POST OFFICE ADDRESS IS 1000 COURT
STREET, CLEARWATER, FLORIDA 33756, FROM
COMMERCIAL GENERAL (CG) TO CENTRAL BUSINESS
DISTRICT (CBD); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the Future Land Use Element of the
Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's Comprehensive Plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use categories for the hereinafter
described property, as follows:
Property Land Use Category
Lots 8, 9 and 10, Block D, COACHMAN
HEIGHTS, according to the map or plat
thereof as recorded in Plat Book 20, Page
26, Public Records of Pinellas County,
Florida. LESS road right-of-way as described
in Deed Book 1328, Page 490, Public
Records of Pinellas County, Florida;
From: Commercial
General (CG)
To: Central Business
District (CBD)
(LUP2018-06004)
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect contingent upon approval of the land
use designation by the Pinellas County Board of Commissioners, where applicable, and
thirty-one (31) days post-adoption. If this ordinance is appealed within thirty (30) days
after adoption, then this ordinance will take effect only after approval of the land use
designation by the Pinellas County Board of Commissioners and upon issuance of a final
order determining this amendment to be in compliance either by the Department of
Economic Opportunity (DEO) or the Administration Commission, where applicable,
pursuant to section 163.3187, Florida Statutes. The Community Development Coordinator
is authorized to transmit to Forward Pinellas, in its role as the Pinellas Planning Council,
an application to amend the Countywide Plan in order to achieve consistency with the
Ordinance No. 9178-18
Future Land Use Plan Element of the City’s Comprehensive Plan as amended by this
ordinance.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
10065
30 65
45
3
3050303060
60
60
45
60
75
30
50
40
30
40
40
30292727262
6
31.326534
58338
C
D
D
1 2 3
4
5
6
7
8
9
10
15
1
17
18
19
20
30
11
12
13
14
15
16
17
18
15
1
2
3
4
5
6
8
9
10
30
11
12
13
18
19
20
18
17
16
1
2
1
2 4 5 6 7
456 7
15 14 13
6
8
9
10
7
2
3
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16
3050654045
65
45 5015160
1425633500
16
4 5 6 7 8 9101112 13 14 15 16
192021222324252627282930
3
4
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1 23
31/11 31/10
31/13
1 1 1
1
2
1 3
1
COURT ST
CHESTNUT ST EWING AVE EWING PL GOULD ST
BROWNELL ST S MARTIN LUTHER KING, JR. AVE CBD
RU
CBD
CG
CBD
CBD
CBD
CBD
CBD
CG
RH
R/OG
R/OG
380
303 400
406
404
407
411
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407
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913515940907506
5291090102010081000 1113111211091110110310101110110911111122110611191009111911121111415
510
409
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508 521
319
413
1013
1019
1025
1038
1032
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1014
11131114100011071109½-Not to Scale--Not a Survey-Rev. 6/11/2018
FUTURE LAND USE MAP
Owner(s): Court Street Animal Hospital Inc. Case: LUP2018-06004
Site: 1000 Court Street Property
Size(Acres): 0.360
Land Use Zoning
PIN: 15-29-15-16830-004-0080
From: Commercial
General (CG) Downtown (D)
To: Central Business
District (CBD) Downtown (D) Atlas Page: 287A
PLANNING & DEVELOPMENT DEPARTMENT
COMMUNITY DEVELOPMENT BOARD STAFF REPORT
MEETING DATE: July 17, 2018
AGENDA ITEM: G.1.
CASES: LUP2018-06004
REQUEST: To amend the Future Land Use Map designation from Commercial General
(CG) to Central Business District (CBD)
GENERAL DATA:
Applicant ......................... City of Clearwater
Owner ............................. Not Applicable; City of Clearwater Initiated Amendment (per Section 4-
603.B.1., Community Development Code)
Location .......................... 1000 Court Street, on the northeast corner of Court Street and Ewing
Avenue
Property Size ................... 0.360 acres
BACKGROUND:
This case involves a 0.360-acre property located on the northeast corner of Court Street and Ewing Avenue,
which is in the Prospect Lake Character District of the Clearwater Downtown Redevelopment Plan. The
parcel, owned by Court Street Animal Hospital, Inc., is currently a veterinary office. The request is to change
the Future Land Use Map designation of the parcel from Commercial General (CG) to Central Business
District (CBD), consistent with the remainder of the properties in the Prospect Lake Character District. This
parcel was inadvertently not advertised within Ordinance 9143-18 which amended the remainder of the
Prospect Lake Character District to Central Business District (CDB); therefore, this application is being
processed separately. This parcel was already designated with the Downtown (D) District zoning, so a
companion Zoning Atlas amendment is not needed. Maps 1 and 2 show the general location and an aerial
view of the amendment area.
Community Development Board – July 17, 2018
LUP2018-06004 – Page 2
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Map 1 Map 2
Vicinity Characteristics:
Map 3 shows the existing surrounding uses. The area includes multi-family residential to the north, a small
restaurant to the east, offices to the south, and vacant land to the west. Additionally, to the northwest, is a
hotel.
Map 3
Community Development Board – July 17, 2018
LUP2018-06004 – Page 3
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
As shown on Map 4, the abutting properties are all designated Central Business District (CBD). A
comparison between the uses, densities and intensities allowed by the present and proposed Future Land Use
Map designations appears in Table 1, along with the consistent zoning districts.
Map 4
Table 1. Uses, Densities and Intensities Allowed by Present and Proposed Future Land Use Designations
Present FLUM Designation
Residential Low (RL)
Requested FLUM Designation
Central Business District (CBD)
Prospect Lake Character District
Primary Uses:
Office; Retail Sales & Service;
Overnight Accommodations
Moderate to High Density
Residential; Office; Retail Sale &
Service; Public/Semi-Public uses as
indicated in approved Redevelopment
Plan
Maximum Density:
24 Dwelling Units per Acre; 40
Overnight Accommodation Units per
Acre
50 Dwelling Units Per Acre
Maximum
Intensity:
FAR 0.55
ISR 0.90
FAR 1.5
ISR N/A
Consistent Zoning
Districts:
Commercial (C) Downtown (D)
Community Development Board – July 17, 2018
LUP2018-06004 – Page 4
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
REVIEW CRITERIA:
Consistency with the Clearwater Comprehensive Plan [Sections 4-603.F.1 and 4-603.F.2]
Recommended Findings of Fact:
Applicable goal, objectives and policy of the Clearwater Comprehensive Plan which support the proposed
amendment include:
Goal A.2 A sufficient variety and amount of future land use categories shall be provided to
accommodate public demand and promote infill development.
Policy A.6.1.8 The City shall continue to support and implement approved community redevelopment
area plans, such as the Clearwater Downtown Redevelopment Plan (2004), Beach by
Design (2001), and the US 19 Corridor Redevelopment Plan (2012).
Objective A.6.2 The City of Clearwater shall continue to support innovative planned development and
mixed land use development techniques in order to promote infill development that is
consistent and compatible with the surrounding environment.
Objective B.1.5 The City shall specifically consider the existing and planned LOS the road network
affected by a proposed development, when considering an amendment to the land use
map, rezoning, subdivision plat, or site plan approval.
The proposed Central Business District (CBD) future land use category will allow a mix of uses at higher
densities and intensities which will support infill development and the redevelopment of underutilized sites.
This is a city-initiated amendment, so no redevelopment of this parcel is contemplated at this time. New
development at an urban scale that is typically found in Downtown neighborhoods would further promote a
variety of transportation modes by supporting the ability to walk between destinations or to use public
transit. The proposal does not degrade the level of service for public facilities below the adopted standards (a
detailed public facilities analysis follows in this report).
Recommended Conclusions of Law:
The request does not conflict with the goals, objectives and policies of the Clearwater Comprehensive Plan
and it supports the plan as indicated above.
Consistency with the Countywide Plan Rules
Recommended Findings of Fact:
Because this parcel has been governed by the Clearwater Downtown Redevelopment Plan regardless of its
future land use designation, the amendment area is already designated as Activity Center (AC) with the
Special Center Subcategory on the Countywide Plan Map. The proposed City of Clearwater future land use
Community Development Board – July 17, 2018
LUP2018-06004 – Page 5
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
designation of Central Business District (CBD) is consistent with the Countywide Plan Map category of
Activity Center (AC), Special Center Subcategory.
Section 2.3.3.14 of the Countywide Plan Rules states that the purpose of the Activity Center (AC) category is
to recognize those areas of the county within each local government jurisdiction that have been identified
and planned for in a special and detailed manner, based on their unique location, intended use, appropriate
density/intensity, and pertinent planning considerations. In particular, it is the intent of this category to
recognize those important, identifiable centers of business, public, and residential activity, as may be
appropriate to the particular circumstance, that are the focal point of a community, and served by enhanced
transit commensurate with the type, scale, and intensity of use. Activity Centers are intended to encompass
areas developed in a radial pattern within walking distance (¼ to ½ mile) of a central point or hub served by
transit.
Although the proposed City future land use category of Central Business District (CBD) is consistent with
the existing Countywide Plan Map category of Activity Center – Special Center Subcategory, this map
amendment will result in changes to the density and intensity standards for the properties within the
proposed amendment area. This will require an application for a Countywide Plan Map amendment.
Recommended Conclusions of Law:
The proposed Future Land Use Map amendment is consistent with the purpose of the current category in the
Countywide Rules.
Compatibility with Surrounding Properties/Character of the City & Neighborhood [Section 4-603.F.3
and Section 4-603.F.6]
Recommended Findings of Fact:
The surrounding area includes multi-family residential to the north, a small restaurant to the east, offices to
the south, and vacant land to the west. Additionally, to the northwest, is a hotel.
While the parcel is already developed with a veterinary office, the proposed map amendment will allow for a
greater number of permitted uses that could be developed at a higher intensity than what currently exists. The
proposed Central Business District (CBD) future land use category permits residential development at a
density of 50 dwelling units per acre and nonresidential development at a Floor Area Ratio (FAR) of 1.5.
Recommended Conclusions of Law:
The proposed Central Business District (CBD) future land use category is in character with the Future Land
Use Map designations in the area. Further, the proposal is compatible with surrounding uses and consistent
with the character of the surrounding properties and neighborhood.
Community Development Board – July 17, 2018
LUP2018-06004 – Page 6
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Sufficiency of Public Facilities [Section 4-603.F.4]
Recommended Findings of Fact:
To assess the sufficiency of public facilities needed to support potential development on the proposed
amendment area, the maximum development potential of the property under the present and requested City
Future Land Use Map designations were analyzed.
Table 2. Development Potential for Existing & Proposed FLUM Designations
Present FLUM
Designation
“CG”
Requested FLUM
Designation
“CBD”
Net Change
Site Area 0.360 AC
(15,681 SF)
0.360 AC
(15,681 SF)
Maximum
Development
Potential
8 DU
8,624 SF
0.55 FAR
18 DUs
23,552 SF
1.5 FAR
10 DUs
14,897 SF
0.95 FAR
Abbreviations:
FLUM – Future Land Use Map DUs – Dwelling Units
FAR – Floor Area Ratio AC – Acres
SF – Square feet
As shown in the table, there is an increase in development potential for this site which would affect public
facilities as detailed further below. The following analysis compares the maximum potential development of
the proposed Central Business District (CBD) land use (23,552 SF) to the maximum development potential
of the existing Commercial General (CG) land use (8,624 SF).
Potable Water
The increase in development potential from this amendment could result in an increase in potable water use
of 1,490 gallons per day. This is determined by comparing the potential potable water utilization of the
maximum intensity allowed by the proposed land use (2,352 gallons per day) to the potential utilization of
the maximum nonresidential development allowed by the current land use designation (862 gallons per day).
The City’s adopted level of service (LOS) standard for potable water service is 120 gallons per day per
capita, while the actual usage is estimated at 76 gallons per day per capita (2015 Annual Water Report). The
City’s 10-year Water Supply Facilities Work Plan (2016-2026) Planning Period), completed in October
2017, indicates that based on the updated water demand projections and other factors, the City has adequate
water supply and potable water capacity for the 10-year planning horizon.
Community Development Board – July 17, 2018
LUP2018-06004 – Page 7
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Wastewater
The increase in development potential from this amendment could also result in an increase in wastewater
production of 1,192 gallons per day. This is determined by comparing the maximum potential wastewater
generation of the proposed land use (1,882 gallons per day) to the potential wastewater generation of
nonresidential uses that could be permitted through the current land use designation (690 gallons per day).
The amendment area is served by the Marshall Street Reclamation Facility, which presently has excess
permitted capacity estimated to be 4.59 million gallons per day. Therefore, there is excess sanitary sewer
capacity to serve the amendment area.
Solid Waste
The proposed amendment could result in an increase of 34.3 tons per year of solid waste when compared to
the amount of waste generated by the maximum development potential under the proposed land use (54.1
tons per year) to that allowed by the current land use designation (19.8 tons per year).
All solid waste disposal is handled by Pinellas County at the Pinellas County Waste-to-Energy Plant and the
Bridgeway Acres Sanitary Landfill which has significant capacity. Additionally, the City provides a full-
service citywide recycling program which diverts waste from the landfill, helping to extend the lifespan of
Bridgeway Acres. There is excess solid waste capacity to serve the amendment area.
Parkland
The proposed amendment area is within a short distance from the City’s Glen Oaks and Crest Lake Parks.
Additionally, Prospect Lake Park is just north of the amendment area, and Coachman Park is under a mile to
the northwest. The City’s adopted LOS for parkland acreage, which is 4 acres per 1,000 population, will not
be impacted by this proposed amendment.
Stormwater
Site plan approval will be required before the property can be redeveloped. At that time, the stormwater
management system for the site will be required to meet all City and SWFWMD stormwater management
criteria.
Streets
According to the Pinellas County Metropolitan Planning Organization 2017 Level of Service Report
(compiled December 2017), the Court Street segment is operating at a level of service of D. As described
earlier, this area has a robust network of local streets in addition to these more major roadways, and the City
is continuing to improve its network from a multimodal capacity standpoint, including the addition of
protected bike lanes as part of the Cleveland Streetscape Phase III project.
Community Development Board – July 17, 2018
LUP2018-06004 – Page 8
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Individual projects along these roadways will be evaluated for impacts at the time plans are submitted under
the City’s Mobility Management System in the Community Development Code. All development projects
within the City that generate new peak hour trips are subject to the provisions of the Mobility Management
System to address their development impacts. Depending on the level of impact, developers of projects may
need to submit a transportation management plan designed to address their impacts while increasing mobility
and reducing the demand for single occupant vehicle travel or may need to also conduct a traffic study and
report the results and identify improvements necessary.
Recommended Conclusions of Law:
Based upon the findings of fact, the street network has many connections to local and regional destinations
and is operating at an adequate level of service to support additional development. There is adequate capacity
to accommodate new trips from future development. There is an increase in demand for potable water,
generation of wastewater and solid waste, but there is adequate capacity to accommodate the maximum
demand generated by the allowable development potential. Furthermore, the City has sufficient parkland and
recreational facilities, so the new development will not negatively affect the adopted Level of Service for
parkland and recreational facilities.
Impact on Natural Resources [Section 4-603.F.5]
Recommended Findings of Fact:
No wetlands appear to be located within the proposed amendment area. The City’s codes require that
development is compliant with the City’s tree preservation, landscaping and stormwater management
requirements.
Recommended Conclusions of Law:
Based upon the findings of fact, it is determined that the proposed Future Land Use Map amendment will not
negatively impact natural resources on the subject parcels.
Community Development Board – July 17, 2018
LUP2018-06004 – Page 9
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
SUMMARY AND RECOMMENDATION:
No amendment to the Comprehensive Plan or Future Land Use Map shall be recommended for approval or
receive a final action of approval unless it complies with the standards contained in Section 4-603.F,
Community Development Code. Table 3 below depicts the consistency of the proposed amendment with the
standards pursuant to Section 4-603.F:
Table 3. Consistency with Community Development Code Standards for Review
CDC Section 4-603 Standard Consistent Inconsistent
F.1 The amendment will further implementation of the
Comprehensive Plan consistent with the goals, policies
and objectives contained in the Plan.
X
F.2 The amendment is not inconsistent with other provisions
of the Comprehensive Plan.
X
F.3 The available uses, if applicable, to which the properties
may be put are appropriate to the properties in question
and compatible with existing and planned uses in the
area.
X
F.4 Sufficient public facilities are available to serve the
property.
X
F.5 The amendment will not adversely affect the natural
environment.
X
F.6 The amendment will not adversely impact the use of
property in the immediate area.
X
Based on the foregoing, the Planning and Development Department recommends the following action:
Recommend APPROVAL of the City initiated Future Land Use Map amendment from the Commercial
General (CG) designation to Central Business District (CBD).
Prepared by Planning and Development Department Staff:
Kyle Brotherton
Senior Planner
ATTACHMENTS: Ordinance No. 9178-18
Resume
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: TA2018-03001
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Planning CaseIn Control: Planning & Development
Agenda Number: 10.2
SUBJECT/RECOMMENDATION:
Approve amendments to the Clearwater Community Development Code amending the
Downtown (D) District and establishing new development standards and a regulating plan for
properties located within the Downtown Planning area in a new Appendix C, updating standards
for bicycle parking, and making other amendments associated with the new Downtown District
and Development Standards; and pass Ordinance 9149-18 on first reading. (TA2018-03001)
SUMMARY:
Proposed Ordinance 9149-18 repeals and replaces the existing Downtown zoning district with
several provisions including a new purpose and intent and updated references to the consistent
Countywide Plan Map Category. It also proposes to limit residential density on properties within
the Coastal Storm Area (CSA), consistent with the City’s Comprehensive Plan.
The ordinance establishes the new Downtown District and Development Standards as
Appendix C of the Community Development Code, which contains the regulatory framework for
the Downtown District including all use provisions and development and design standards. The
ordinance also addresses various sections that need amendment as a result of the new
Appendix, as well as those relating to long-term bicycle parking standards.
Downtown District and Development Standards:
Appendix C is organized into nine Divisions, as outlined below:
·Division 1. General Provisions:
o Includes District intent and purpose, general organizational information, and
high-level explanation of the Divisions that comprise the development standards
o Establishes certain exemptions from the development standards
·Division 2. Regulating Plan:
o Establishes two regulating plans for Downtown - Character District Regulating
Plan and Street Types and Key Corners Regulating Plan - and generally
describes each
o Establishes view corridors
·Division 3. Character District Standards:
o Regulates development potential (i.e., intensity and density); maximum building
heights and required height transitions; permitted uses and off-street parking;
and bicycle parking requirements
o Limits residential density for portions of properties located in the Coastal Storm
Area
Page 1 City of Clearwater Printed on 7/16/2018
File Number: TA2018-03001
o Introduces height transitions
o Requires long-term bike parking for a limited number of uses
·Division 4. Frontage Standards:
o Establishes seven frontages and identifies where these frontages are permitted
according to Street Type (as shown on the regulating plan)
o Regulates building location, location of parking, ground floor facade design, and
front landscape and pedestrian improvements along street frontages
o Establishes key corner requirements
·Division 5. Site Design Standards:
o Establishes general site design standards addressing: development patterns
and blocks; access and circulation; parking and service areas (surface parking,
structured parking, and attached and detached garages for residential);
landscaping and fencing; stormwater management; waterfront development;
and drive-through facilities
·Division 6. Building Design Standards:
o Establishes general building design standards addressing: façade treatment and
design; awnings, canopies and balconies; roofs and mechanical equipment
o Introduces terms for developers to use when describing attached dwelling types
(duplex, townhome, fourplex, etc.)
·Division 7. Signs [Reserved]: Reserves a location for future sign standards specific to
the Downtown District.
·Division 8. Flexibility:
o Establishes a process by which an applicant may request flexibility
o Outlines the development standards for which flexibility may be requested
·Division 9. Administration:
o Sets forth provisions for the various approvals that are applicable within the
Downtown District
The ordinance also proposes to amend Article 3, Division 5, to recognize that all development
and design standards for the Downtown District will be located in the new Appendix C and
proposes to delete language for outdoor cafes within the Downtown Planning area which were
zoned Commercial as this land has not been rezoned to Downtown.
Bicycle Parking
The proposed amendment creates new long-term parking standards and incorporates new
bicycle parking diagrams into the existing standards.
Nonconformity Provisions
The proposed amendment removes language that stipulated that reconstruction meet
requirements of the Clearwater Downtown Redevelopment Plan and that the design of a
project complied with the Downtown Design Guidelines. The change is needed because
development standards are now included in the proposed Downtown District and Development
Page 2 City of Clearwater Printed on 7/16/2018
File Number: TA2018-03001
Standards and not the Downtown Plan.
The Planning and Development Department has determined that the proposed text amendment
to the Community Development Code is consistent with and furthers the goals, objectives and
policies of the Comprehensive Plan and the Community Development Code as outlined in the
staff report.
The Community Development Board will review the proposed text amendment at its July 17,
2018 public hearing and staff will report the Board’s recommendation to Council.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 3 City of Clearwater Printed on 7/16/2018
Ordinance No. 9149-18
ORDINANCE NO. 9149-18
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA MAKING
AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE BY
AMENDING ARTICLE 2, CHART 2-100 TO UPDATE THE USES
PERMITTED IN THE DOWNTOWN DISTRICT CONSISTENT WITH
NEW APPENDIX C; CREATING A NEW APPENDIX C, DOWNTOWN
ZONING DISTRICT & DEVELOPMENT STANDARDS; AMENDING
ARTICLE 2, DIVISION 9 DOWNTOWN DISTRICT (“D”), TO MODIFY
THE INTENT AND PURPOSE CONSISTENT WITH NEW APPENDIX C,
TO UPDATE MAXIMUM DEVELOPMENT POTENTIAL TO REFLECT
CHANGES IN THE COUNTYWIDE PLAN MAP CATEGORIES
APPLICABLE TO THE CITY’S CENTRAL BUSINESS DISTRICT AND
TO LIMIT RESIDENTIAL DENSITY WITHIN THE COASTAL STORM
AREA, TO ESTABLISH A NEW SECTION 2-901.2 DOWNTOWN
ZONING DISTRICT PERMITTED USES AND DEVELOPMENT
STANDARDS, AND TO DELETE SECTIONS 2-902 FLEXIBLE
STANDARD DEVELOPMENT AND 2-903 FLEXIBLE DEVELOPMENT;
AMENDING ARTICLE 3, SECTION 3-502, DOWNTOWN [RESERVED],
TO RENAME SECTION TO REMOVE “RESERVED” AND INDICATING
THAT THE NEW DESIGN STANDARDS FOR DEVELOPMENT IN THIS
DISTRICT ARE LOCATED IN APPENDIX C; AMENDING ARTICLE 3,
SECTION 3-903, TO REPLACE “DESIGN GUIDELINES” AND
“CLEARWATER DOWNTOWN REDEVELOPMENT PLAN”
REFERENCES WITH “DEVELOPMENT STANDARDS” AND
“DOWNTOWN ZONING DISTRICT AND DEVELOPMENT
STANDARDS”; AMENDING ARTICLE 3, SECTION 3-909 TO REMOVE
REFERENCE TO PROPERTIES LOCATED IN THE COMMERCIAL
DISTRICT WITHIN DOWNTOWN FROM THE OUTDOOR CAFÉ
STANDARDS; AMENDING ARTICLE 3, SECTION 3-1411, BICYCLE
PARKING, TO MODIFY EXISTING STANDARDS AND RENAME AS
SHORT-TERM BICYCLE PARKING, TO ESTABLISH NEW
STANDARDS FOR LONG-TERM BICYCLE PARKING, AND TO
INCORPORATE A NEW BICYCLE PARKING DIAGRAM; AMENDING
ARTICLE 6, SECTION 6-109, TO UPDATE LANGUAGE AND REMOVE
OUTDATED REFERENCE; CERTIFYING CONSISTENCY WITH THE
CITY’S COMPREHENSIVE PLAN AND PROPER ADVERTISEMENT;
PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City Council adopted the updated and amended Clearwater Downtown
Redevelopment Plan as the Special Area Plan for Downtown Clearwater on March 1, 2018
which reaffirmed the City’s vision for Downtown Clearwater as the urban core and heart of the
City which will be an attractive place to live, work, shop and play; and
WHEREAS, to achieve this vision, the Clearwater Downtown Redevelopment Plan
policies call for new development standards to be adopted into the Community Development
Code to ensure Downtown redevelops with quality urban design, a high quality public realm,
and a dense and livable pattern of development; and
Ordinance No. 9149-18 2
WHEREAS, form-based zoning codes are intended to foster economically vibrant,
transit- and pedestrian-supportive mixed-use environments; and
WHEREAS, the City Council seeks to make Clearwater a more livable and economically
robust community that provides a variety of new housing types while preserving the unique
features of Downtown’s community and neighborhoods; and
WHEREAS, the proposed Downtown District and Development Standards, which are
based on the design guidelines established in the 2004 Downtown Clearwater Redevelopment
Plan, also provide regulatory clarity and predictability for property owners, investors, residents,
and business owners; and
WHEREAS, the City of Clearwater recognizes that many existing buildings and
properties in Downtown have no existing off-street parking spaces and that parking should be
treated as infrastructure, thereby reducing the need for use-by-use on-site parking, consistent
with the policies in the Clearwater Downtown Redevelopment Plan; and
WHEREAS, the Community Development Board, pursuant to its responsibilities as the
Local Planning Agency, has reviewed this amendment, conducted a public hearing, considered
all public testimony and has determined that this amendment is consistent with the City of
Clearwater’s Comprehensive Plan; and
WHEREAS, the City Council has fully considered the recommendations of the
Community Development Board and testimony submitted at its public hearing; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER,
FLORIDA:
Section 1. That Article 2, Zoning Districts, Chart 2-100, Permitted Uses, Community
Development Code, be amended to read as follows:
CHART 2-100 PERMITTED USES
Use Categories LDR LMDR MDR MHDR HDR MHP C T D O
US
19 I IRT OSR P CRNCOD IENCOD
Residential
Accessory dwellings X X X X X X
Attached dwellings X X X X X X X X
Community residential homes X X X X X X X X X
Detached dwellings X X X X X X X X X
Mobile homes X
Mobile home parks X
Residential infill projects X X X X X X X
Nonresidential
Adult uses X X X
Airport X
Alcoholic beverage sales X X X X
Animal boarding X X X X
Assisted living facilities X X X X X X
Ordinance No. 9149-18 3
CHART 2-100 PERMITTED USES
Use Categories LDR LMDR MDR MHDR HDR MHP C T D O
US
19 I IRT OSR P CRNCOD IENCOD
Automobile service stations X X X
Bars X X X X X
Brewpubs X X X X
Cemeteries X
Community gardens X X X X X X X X X
Comprehensive infill
redevelopment project (CIRP) X X X X X X X
Congregate care X X X X X X
Convention center X
Educational facilities X X X X X
Environmental park X
Funeral homes X X X
Governmental uses X X X X X X X
Halfway houses X
Hospitals X
Indoor recreation/entertainment X X X X X
Light assembly X X X
Manufacturing X
Marinas X
Marinas and marina facilities X X X X X
Medical clinic X X X X X X
Microbreweries X X X X
Mixed use X X X X
Museums X X X
Nightclubs X X X X X
Non-residential off-street parking X X X
Nursing homes X X X X X
Offices X X X X X X X
Off-street parking X X
Open space X X
Outdoor recreation/entertainment X X X X X
Outdoor storage X
Overnight accommodations X X X X X X X X X
Parking garages and lots X X X X X X X
Parks and recreation facilities X X X X X X X X X X X X X
Places of worship X X X X X
Planned medical campus X
Planned medical campus project X
Problematic uses X X
Public facility X X
Ordinance No. 9149-18 4
CHART 2-100 PERMITTED USES
Use Categories LDR LMDR MDR MHDR HDR MHP C T D O
US
19 I IRT OSR P CRNCOD IENCOD
Publishing and printing X
Public transportation facilities X X X X X X X X
Research and technology use X X X X
Residential shelters X X
Resort Attached Dwellings X
Restaurants X X X X X X X
Retail plazas X X X X
Retail sales and services X X X X X X X X X
RV parks X
Salvage yards X
Schools X X X X X X X X X X
Self-storage warehouse X X X X
Social and community centers X X X X X
Social/public service agencies X X X X X
Telecommunications towers X X X X X X
TV/radio studios X X X X
Urban farms X
Utility/infrastructure facilities X X X X X X X X X X X X X X X X
Vehicle sales/displays X X X
Vehicle sales/displays, limited X X X
Vehicle sales/displays, major X
Vehicle service X
Vehicle service, limited X X
Vehicle service, major X
Veterinary offices X X X X X
Wholesale/distribution/warehouse
facility X
Section 2. That Article 2, Zoning Districts, Division 9, Downtown District, Community
Development Code, be amended by adding new subsections 2-901.1.A and B and a new
Section 2-901.2, and by deleting Sections 2-902 and 2-903 in their entirety, to read as follows:
DIVISION 9. – DOWNTOWN DISTRICT ("D")
Section 2-901. - Intent and purpose.
The intent and purpose of the Downtown District is to establish a mixed use downtown where
citizens can work, live, and shop in a place which is the economic, governmental, entertainment
and cultural focal point of a liveable city.
The intent and purpose of the Downtown District and Development Standards is to encourage
mixed use, pedestrian-oriented development, promote context-sensitive forms, patterns, and
intensities of development, support a variety of new housing types to provide for a range of
affordability and mix of incomes, preserve and celebrate the unique features of Downtown’s
community and neighborhoods, encourage the renovation, restoration and/or reuse of existing
Ordinance No. 9149-18 5
historic structures, and provide for the design of safe, attractive, and accessible places for
working, living, and shopping consistent with the vision, guiding principles, goals, objectives and
policies in the Clearwater Downtown Redevelopment Plan.
Section 2-901.1. – Maximum development potential.
It is the intent of the Downtown District (“D) that development be consistent with the Countywide
Future Land Use Plan as required by state law. The uses and development potential of a parcel
of land within the D District shall be determined by the standards found in this Development
Code as well as the Countywide Future Land Use Designation of the property. For those parcels
within the D District that have a Future Land Use of Central Business District (“CBD”), maximum
development potential shall be as set forth for each classification of use and location in the
approved redevelopment plan.
A. The Downtown District (“D”) shall be located in the Central Business District (CBD) land
use category and the Activity Center (AC) Countywide Plan Map Category, Special
Center Subcategory. The uses and development potential of a parcel of land shall be
determined by the standards found in Appendix C of this Development Code, consistent
with the approved Clearwater Downtown Redevelopment Plan.
B. Residential density on those portions of property located within the Coastal Storm Area
(CSA) shall be limited to the density in place prior to the adoption of the Clearwater
Downtown Redevelopment Plan, as depicted on Figure 7 in Appendix C of this
Development Code. However, if development is located entirely outside of those
portions of property located within the CSA, this provision shall not apply.
Section 2-901.2. – Downtown District Permitted Uses and Development Standards.
Permitted uses and applicable approval requirements are established in the Downtown District
and Development Standards set forth in Appendix C of this Development Code. All development
pursuant to this Division 9 shall be governed by the zoning and development standards
contained therein.
Section 2-902. Flexible standard development.
The following uses are Level One permitted uses in the Downtown District subject to the
standards and criteria set out in this section and other applicable provisions of Article 3.
Table 2-902. "D" Flexible Standard Development Standards
Use
Max.
Height
(ft.)
Min. Off-Street Parking
Accessory Dwellings n/a n/a
Alcoholic Beverage Sales 30—
50 3—5 per 1,000 GFA
Attached Dwellings 30—
50 1-1.5 per unit
Bars 30—
50 3—10 per 1,000 GFA
Brewpubs 30—
50
1/1,000 GFA dedicated to brewery operations and support services; and
5—10/1,000 GFA for all other use area (1)
Ordinance No. 9149-18 6
Community Gardens n/a n/a
Convention Center 30—
50 5 per 1,000 GFA
Indoor Recreation/Entertainment
Facility
30—
50 3—5 per 1,000 GFA(1)
Microbreweries 30—
50
1/1,000 GFA dedicated to brewery operations and support services; and
5-10/1,000 GFA for all other use area (1)
Mixed Use 30—
50 Based upon specific use requirements
Museums 30—
50 1-3 per 1,000 GFA(1)
Nightclubs 30—
50 3—10 per 1,000 GFA
Offices 30—
50 1—3 per 1,000 GFA(1)
Overnight Accommodations 30—
50 .75—1 per unit
Parking Garages and Lots 50 n/a
Parks and Recreation Facilities 50 1 per 20,000 SF or as determined by the community development
coordinator based on ITE Manual standards
Places of Worship 30—
50 .5—1 per 2 seats
Public Transportation Facilities 10 n/a
Restaurants 30—
50 5—10 per 1,000 GFA(1)
Retail Plazas 30—
50 4 per 1,000 GFA
Retail Sales and Service 30—
50 2—4 per 1,000 GFA(1)
Social and Community Centers 30—
50 2—4 per 1,000 GFA
Utility/Infrastructure Facilities n/a n/a
(1) For those existing buildings/properties with frontage on Cleveland Street that are located
between Osceola Avenue and Myrtle Avenue that have no existing off-street parking spaces,
nor the ability to provide any off-street parking spaces, the use(s) of the buildings/properties
may be changed without the off-street parking that would otherwise be required for the change
of use being provided.
Flexibility criteria:
A. Accessory dwellings. One accessory dwelling, which is subordinate and accessory to a
principal permitted use provided that:
1. Title to the accessory dwelling is vested in the ownership of the principal use;
2. The floor area of the accessory dwelling does not exceed 25 percent of the floor area
of the principal use.
B. Alcoholic beverage sales.
Ordinance No. 9149-18 7
1. Height: The increased height results in an improved site plan and/or improved design
and appearance;
2. Off-street parking:
a. The physical characteristics of a proposed building are such that the likely uses of
the property will require fewer parking spaces per floor area than otherwise
required or the physical context, including adjacent buildings and uses, are such
that there is a high probability that patrons will use modes of transportation other
than the automobile to access the use;
b. Adequate parking is available on a shared basis as determined by all existing land
uses within 1,000 feet of the parcel proposed for development or parking is
available through any existing or planned and committed parking facilities or the
shared parking formula in Article 3, Division 14;
3. Design.
a. All street frontage is designed and used for commercial purposes;
b. The design of all buildings complies with the Downtown District design guidelines
in Division 5 of Article 3.
C. Attached dwellings.
1. Height: The increased height results in an improved site plan and/or improved design
and appearance;
2. All street frontage is designed and used for commercial purposes or is designed so
that the use functions in a way which will contribute to an active urban street
environment;
3. Off-street parking: Adequate parking is available on a shared basis as determined by
all existing land uses within 1,000 feet of the parcel proposed for development or
parking is available through any existing or planned and committed parking facilities or
the shared parking formula in Article 3, Division 14;
4. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
D. Bars.
1. Height: The increased height results in an improved site plan and/or improved design
and appearance;
2. Off-street parking:
a. The physical characteristics of a proposed building are such that the likely uses of
the property will require fewer parking spaces per floor area than otherwise
required or the physical context, including adjacent buildings and uses are such
that there is a high probability that patrons will use modes of transportation other
than the automobile to access the use;
b. Adequate parking is available on a shared basis as determined by all existing land
uses within 1,000 feet of the parcel proposed for development or parking is
available through any existing or planned and committed parking facilities or the
shared parking formula in Article 3, Division 14;
3. Design:
a. All street frontage is designed and used for commercial purposes;
b. The design of all buildings complies with the Downtown District design guidelines
in Division 5 of Article 3.
E. Brewpubs.
1. No more than 50 percent of the total gross floor area of the establishment shall be
used for the brewery function including, but not limited to, the brewhouse, boiling and
water treatment areas, bottling and kegging lines, malt milling and storage,
fermentation tanks, conditioning tanks and serving tanks;
Ordinance No. 9149-18 8
2. Any overhead loading doors shall be located perpendicular to the abutting streets and
screened from adjacent properties by landscaped walls or fences.
3. Off-street parking:
a. Adequate off-street parking is available on a shared basis as determined by all
existing land uses within 1,000 feet of the parcel proposed for development, or
parking is available through any existing or planned and committed parking
facilities or the shared parking formula in Article 2, Division 14; or
b. The reduction in off-street parking is justified by the reasonably anticipated
automobile usage of visitors to the subject property; and
c. The availability of transportation modes other than the automobile, specifically that
there is access to mass transit within 1,000 feet of the subject property.
4. The design of all accessory buildings complies with the Downtown District design
guidelines in Division 5 of Article 3.
F. Community gardens.
1. The design of all accessory buildings complies with the Downtown District design
guidelines in Division 5 of Article 3.
G. Convention center.
1. The convention center is located on a parcel of land which is at least two acres in size;
2. Height: The convention center building will not obscure overwater vistas of any existing
individual residential unit with a floor height of 35 feet;
3. Design.
a. The façades of the convention center building or off-street parking facilities which
serve the convention center are designed and used for commercial purposes;
b. The design of all buildings complies with the Downtown District design guidelines
in Division 5 of Article 3.
H. Indoor recreation/entertainment facility.
1. The parcel proposed for development does not abut any property designated as
residential in the Zoning Atlas.
2. Front setback: The reduction in front setback results in an improved site plan or
improved design and appearance.
3. Side and rear setback: The reduction in side and/or rear setback is necessary to
preserve protected trees and/or results in an improved site plan or more efficient
design and appearance and results in landscaping in excess of the minimum required.
I. Microbreweries.
1. The parcel proposed for development is not contiguous to a parcel of land which is
designated as residential in the Zoning Atlas:
2. No more than 75 percent of the total gross floor area shall be used for the brewery
function including, but not limited to, the brewhouse, boiling and water treatment areas,
bottling and kegging lines, malt milling and storage, fermentation tanks, conditioning
tanks and serving tanks;
3. Any overhead loading doors shall be located perpendicular to the abutting streets and
screened from adjacent properties by landscaped walls or fences.
4. Off-street parking:
a. Adequate off-street parking is available on a shared basis as determined by all
existing land uses within 1,000 feet of the parcel proposed for development, or
parking is available through any existing or planned and committed parking
facilities or the shared parking formula in Article 2, Division 14; or
b. The reduction in off-street parking is justified by the reasonably anticipated
automobile usage of visitors to the subject property; and
c. That there is access to mass transit within 1,000 feet of the subject property.
Ordinance No. 9149-18 9
5. The design of all accessory buildings complies with the Downtown District design
guidelines in Division 5 of Article 3.
J. Mixed use.
1. Height: The increased height results in an improved site plan and/or improved design
and appearance;
2. Off-street parking:
a. The physical characteristics of a proposed building are such that the likely uses of
the property will require fewer parking spaces per floor area than otherwise
required or the physical context, including adjacent buildings and uses are such
that there is a high probability that patrons will use modes of transportation other
than the automobile to access the use;
b. Adequate parking is available on a shared basis as determined by all existing land
uses within 1,000 feet of the parcel proposed for development or parking is
available through any existing or planned and committed parking facilities or the
shared parking formula in Article 2, Division 14.
3. Design: The design of all buildings complies with the Downtown District design
guidelines in Division 5 of Article 3.
K. Museums.
1. Height: The increased height results in an improved site plan, landscaping areas in
excess of the minimum required or improved design and appearance.
2. Off-street parking: The physical characteristics of a proposed building are such that the
likely uses of the property will require fewer parking spaces per floor area than
otherwise required or that the use of significant portions of the building for storage or
other non-parking demand-generating purposes or the physical context, including
adjacent buildings and uses are such that there is a high probability that patrons will
use modes of transportation other than the automobile to access the use.
3. Design: The design of all buildings complies with the Downtown District design
guidelines in Division 5 of Article 3.
L. Nightclubs.
1. Height: The increased height results in an improved site plan and/or improved design
and appearance;
2. Off-street parking:
a. The physical characteristics of a proposed building are such that the likely uses of
the property will require fewer parking spaces per floor area than otherwise
required or the physical context, including adjacent buildings and uses are such
that there is a high probability that patrons will use modes of transportation other
than the automobile to access the use;
b. Adequate parking is available on a shared basis as determined by all existing land
uses within 1,000 feet of the parcel proposed for development or parking is
available through any existing or planned and committed parking facilities or the
shared parking formula in Article 3, Division 14;
3. Design:
a. All street frontage is designed and used for commercial purposes;
b. The design of all buildings complies with the Downtown District design guidelines
in Division 5 of Article 3.
M. Offices.
1. Height: The increased height results in an improved site plan and/or improved design
and appearance;
2. Off-street parking:
a. Adequate parking is available on a shared basis as determined by all existing land
uses within 1,000 feet of the parcel proposed for development, or parking is
Ordinance No. 9149-18 10
available through any existing or planned and committed parking facilities or the
shared parking formula in Article 2, Division 14;
b. The physical characteristics of a proposed building are such that the likely uses of
the property will require fewer parking spaces per floor area than otherwise
required or that the use of significant portions of the building will be used for
storage or other non-parking demand-generating purposes.
3. Design:
a. All street frontage is designed and used for commercial purposes;
b. The design of all buildings complies with the Downtown District design guidelines
in Division 5 of Article 3.
N. Overnight accommodations.
1. Height: The increased height results in an improved site plan and/or improved design
and appearance;
2. All street frontage is designed and used for commercial purposes;
3. Off-street parking: Adequate parking is available on a shared basis as determined by
all existing land uses within 1,000 feet of the parcel proposed for development or
parking is available through any existing or planned and committed parking facilities or
the shared parking formula in Article 3, Division 14;
4. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
O. Parking garages and lots.
1. The parcel proposed for development is not contiguous to land designated as
residential in the Zoning Atlas;
2. Access to and from the parking garage or lot shall be based on the findings of a
transportation analysis approved by the city;
3. The stacking spaces available for cars waiting to pass through a parking ticket
dispenser or booth to enter the garage or lot shall be based on the design and size of
the garage or lot;
4. Any frontage along a public street is designed and improved to be similar in character
and use to other uses and structures fronting on each street for a distance of 250 feet
in either direction along the street or the nearest intersections, whichever is less;
5. Parking structures are designed, constructed and finished so that the structure of the
garage is architecturally compatible with the design and character of adjacent principal
uses;
6. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
P. Parks and recreation facilities.
1. The proposed use is compatible with the surrounding properties.
2. Off-street parking is screened from adjacent parcels of land and any street by a
landscaped wall or fence of at least four feet in height.
3. All outdoor lighting is designed so that no light fixtures cast light directly on adjacent
land used for residential purposes.
4. Adequate parking is available on a shared basis as determined by all existing land
uses within 1,000 feet of the parcel proposed for development, or parking is available
through any existing or planned and committed parking facilities or the shared parking
formula in Article 2, Division 14.
Q. Places of worship.
1. Access: The use of the parcel proposed for development will not involve direct access
to a major arterial street;
2. Height:
Ordinance No. 9149-18 11
a. The increased height results in an improved site plan, landscaping areas in
excess of the minimum required and/or improved design and appearance;
b. The increased height will not reduce the vertical component of the view from any
adjacent residential property;
3. Off-street parking: The total number of off-street parking spaces including off-site
parking spaces within 600 feet of the parcel proposed for development will be available
on a shared basis to meet the peak period demands of the facility;
4. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
R. Public transportation facilities.
1. The public transportation facilities are not located within 1,000 feet of another public
transportation facility unless necessary to serve established transit stops with
demonstrated ridership demand;
2. The public transportation facilities are designed, located and landscaped so that the
structure of the facilities are screened from view from any residential use or land
designated as residential in the Zoning Atlas;
3. Any lighting associated with the public transportation facilities is designed and located
so that no light is cast directly on any residential use or land designated as residential
in the Zoning Atlas;
4. The design of all buildings complies with the Downtown District design guidelines in
Division 4 of Article 3.
S. Restaurants.
1. Height: The increased height results in an improved site plan and/or improved design
and appearance;
2. All street frontage is designed and used for commercial purposes;
3. Off-street parking:
a. The physical characteristics of a proposed building are such that the likely uses of
the property will require fewer parking spaces per floor area than otherwise
required or the physical context, including adjacent buildings and uses are such
that there is a high probability that patrons will use modes of transportation other
than the automobile to access the use;
b. Adequate parking is available on a shared basis as determined by all existing land
uses within 1,000 feet of the parcel proposed for development, or parking is
available through any existing or planned and committed parking facilities or the
shared parking formula in Article 3, Division 14.
4. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
T. Retail plazas.
1. Height: The increased height results in an improved site plan and/or improved design
and appearance;
2. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
3. Restaurants within the shopping center may occupy up to 25 percent of the total gross
floor area of the shopping center. Any restaurant, or fraction thereof, that exceeds 25
percent must provide off-street parking at a rate consistent with the parking
requirement for the restaurant use in the district.
4. All shopping center buildings, including outbuildings, must be unified in terms of color,
materials, and architectural style.
5. Medical marijuana treatment center dispensing facilities: Shall comply with the
requirements set forth in F.S. § 381.986, as amended.
U. Retail sales and service.
Ordinance No. 9149-18 12
1. Height: The increased height results in an improved site plan and/or improved design
and appearance;
2. Off-street parking:
a. The physical characteristics of a proposed building are such that the likely uses of
the property will require fewer parking spaces per floor area than otherwise
required or the physical context, including adjacent buildings and uses are such
that there is a high probability that patrons will use modes of transportation other
than the automobile to access the use;
b. Adequate parking is available on a shared basis as determined by all existing land
uses within 1,000 feet of the parcel proposed for development or parking is
available through any existing or planned and committed parking facilities or the
shared parking formula in Article 2, Division 14;
3. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
4. Medical marijuana treatment center dispensing facilities: Shall comply with the
requirements set forth in F.S. § 381.986, as amended.
V. Social and community centers.
1. The parcel proposed for development does not abut any property designated as
residential in the Zoning Atlas.
2. Front setback: The reduction in front setback results in an improved site plan or
improved design and appearance.
3. Side and rear setback: The reduction in side and/or rear setback is necessary to
preserve protected trees and/or results in an improved site plan or more efficient
design and appearance and results in landscaping in excess of the minimum required.
W. Utility/infrastructure facilities.
1. Any above ground structure other than permitted telecommunication towers and utility
distribution lines located on or along a rear lot line shall be screened from view by a
landscaped opaque wall or fence which is at least two-thirds the height of the above
ground structure and shall be landscaped with trees which will five years after
installation substantially obscure the fence or wall and the above ground structure;
2. Any above ground structure other than permitted telecommunication towers and utility
distribution lines located on or along a rear lot line shall be screened from view by a
wall which is an extension of an architectural treatment of a principal building;
3. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
Section 2-903. - Flexible development.
The following uses are Level Two permitted uses in the Downtown District subject to the
standards and criteria set out in this section and other applicable provisions of Article 3.
Table 2-903. "D" District Flexible Development Standards
Use
Max.
Height
(ft.)
Min. Off-Street Parking
Alcoholic Beverage Sales 30—100 3—5 per 1,000 GFA
Animal Boarding 30 4 per 1,000 GFA
Attached Dwellings 30—100 1—1.5 per unit
Comprehensive Infill
Redevelopment Project n/a Determined by the community development coordinator based
on the specific use and/or ITE Manual standards
Educational Facilities 30—100 4/1000 GFA
Ordinance No. 9149-18 13
Governmental Uses 30—100 3—5 per 1,000 GFA
Indoor Recreation/Entertainment
Facility 30—100 3—5 per 1,000 GFA(1)
Limited Vehicle Sales and Display 30 2—4 per 1,000 GFA
Marinas and Marina Facilities 30 1 space per 2 slips
Mixed Use 30—100 Based upon specific use requirements
Nightclubs 30—100 3—10 per 1,000 GFA
Offices 30—100 1—3 per 1,000 GFA(1)
Overnight Accommodations 50—100 .75—1 per unit
Public Facilities 30—100 1—2 per 1,000 GFA
Restaurants 30—100 5—10 per 1,000 GFA(1)
Retail Sales and Service 30—100 2—4 per 1,000 GFA(1)
Social/Public Service Agencies 30—100 3—4 per 1,000 GFA
Telecommunication Towers Refer to
Section 3-2001 n/a
Veterinary Offices 30 4 per 1,000 GFA
(1) For those existing buildings/properties with frontage on Cleveland Street that are
located between Osceola Avenue and Myrtle Avenue that have no existing off-street
parking spaces, nor the ability to provide any off-street parking spaces, the use(s) of
the buildings/properties may be changed without the off-street parking that would
otherwise be required for the change of use being provided.
Flexibility criteria:
A. Alcoholic beverage sales:
1. Height:
a. The parcel proposed for development is located to the west of Myrtle, south of
Drew and north of Court;
b. The increased height results in an improved site plan and/or improved design and
appearance;
2. All street frontage is designed and used for commercial purposes;
3. Off-street parking:
a. The physical characteristics of a proposed building are such that the likely uses of
the property will require fewer parking spaces per floor area than otherwise
required or the physical context, including adjacent buildings and uses are such
that there is a high probability that patrons will use modes of transportation other
than the automobile to access the use;
b. Adequate parking is available on a shared basis as determined by all existing land
uses within 1,000 feet of the parcel proposed for development, or any parking is
available through any existing or planned and committed parking facilities or the
shared parking formula in Article 2, Division 14.
4. The design of all buildings complies with the Downtown District design guidelines in
Division 4 of Article 3.
B. Animal Boarding.
1. The parcel is not contiguous to a parcel of land which is designated as residential in
the Zoning Atlas.
2. The use of the parcel does not involve animal confinement facilities that are open to
the outside.
Ordinance No. 9149-18 14
3. Animals may have supervised outdoor exercise but only between 7:00 a.m.—9:00 p.m.
In no case shall animals be left unsupervised while outdoors.
4. Accessory boarding facilities shall contain waste control facilities and an air-handling
system for disinfection and odor control.
5. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
C. Attached dwellings.
1. Height:
a. The parcel proposed for development is located to the west of Myrtle, south of
Drew and north of Court;
b. The increased height results in an improved site plan and/or improved design and
appearance;
c. The height may be increased to one hundred and fifty feet (150') if the parcel
proposed for development fronts on Clearwater Bay or is only separated from
Clearwater Bay by a public open space or right-of-way.
2. All street frontage is designed and used for commercial purposes or is designed so
that the attached dwellings function in a way which will contribute to an active urban
street environment;
3. Off-street parking:
a. The physical characteristics of the proposed building are such that the likely uses
of the property will require fewer parking spaces per floor area than otherwise
required or that the use of significant portions of the building for storage or other
non-parking demand-generating purposes or that the nature of the individual
dwelling units and their location is likely to lead to dependency on non-automobile
modes of transportation;
b. Adequate parking is available on a shared basis as determined by all existing land
uses within one thousand (1,000) feet of the parcel proposed for development, or
parking is available through any existing or planned and committed parking
facilities or the shared parking formula in Article 3, Division 14.
4. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
D. Comprehensive infill redevelopment projects.
1. The development or redevelopment is otherwise impractical without deviations from
the use and/or development standards set forth in this zoning district;
2. The development or redevelopment will be consistent with the goals and policies of the
Comprehensive Plan, as well as with the general purpose, intent and basic planning
objectives of this Code, and with the intent and purpose of this zoning district;
3. The development or redevelopment will not impede the normal and orderly
development and improvement of surrounding properties;
4. Adjoining properties will not suffer substantial detriment as a result of the proposed
development;
5. The proposed use shall otherwise be permitted by the underlying future land use
category, be compatible with adjacent land uses, will not substantially alter the
essential use characteristics of the neighborhood; and shall demonstrate compliance
with one or more of the following objectives:
a. The proposed use is permitted in this zoning district as a minimum standard,
flexible standard or flexible development use;
b. The proposed use would be a significant economic contributor to the city's
economic base by diversifying the local economy or by creating jobs;
c. The development proposal accommodates the expansion or redevelopment of an
existing economic contributor;
Ordinance No. 9149-18 15
d. The proposed use provides for the provision of affordable housing;
e. The proposed use provides for development or redevelopment in an area that is
characterized by other similar development and where a land use plan amendment
and rezoning would result in a spot land use or zoning designation; or
f. The proposed use provides for the development of a new, and/or preservation of a
working waterfront use.
6. Flexibility with regard to use, lot width, required setbacks, height and off-street parking
are justified based on demonstrated compliance with all of the following design
objectives:
a. The proposed development will not impede the normal and orderly development
and improvement of the surrounding properties for uses permitted in this zoning
district;
b. The proposed development complies with applicable design guidelines adopted by
the city;
c. The design, scale and intensity of the proposed development supports the
established or emerging character of an area;
d. In order to form a cohesive, visually interesting and attractive appearance, the
proposed development incorporates a substantial number of the following design
elements:
• Changes in horizontal building planes;
• Use of architectural details such as columns, cornices, stringcourses, pilasters,
porticos, balconies, railings, awnings, etc.;
• Variety in materials, colors and textures;
• Distinctive fenestration patterns;
• Building stepbacks; and
• Distinctive roofs forms.
e. The proposed development provides for appropriate buffers, enhanced landscape
design and appropriate distances between buildings.
E. Educational facilities.
1. The parcel proposed for development fronts on a road with at least four lanes.
2. The proposed development does not have an accessway which connects to a local
street at a point more than 100 feet from the four lane road on which the parcel
proposed for development fronts.
3. Height: The increased height results in an improved site plan and/or improved design
and appearance.
F. Governmental uses.
1. Height:
a. The parcel proposed for development is located to the west of Myrtle, south of
Drew and north of Court;
b. The increased height results in an improved site plan and/or improved design and
appearance;
2. All street frontage is designed and used for commercial purposes or comparable
governmental service purposes;
3. Off-street parking:
a. The physical characteristics of a proposed building are such that the likely uses of
the property will require fewer parking spaces per floor area than otherwise
required or that the use of significant portions of the building for storage or other
non-parking demand-generating purposes or the physical context, including
adjacent buildings and uses are such that there is a high probability that patrons
will use modes of transportation other than the automobile to access the use;
Ordinance No. 9149-18 16
b. Off-street parking: Adequate parking is available on a shared basis as determined
by all existing land uses within 1,000 feet of the parcel proposed for development,
or parking is available through any existing or planned and committed parking
facilities or the shared parking formula in Article 3, Division 14.
4. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
G. Indoor recreation/entertainment facility.
1. Off-street parking:
a. Adequate parking is available on a shared basis as determined by all existing land
uses within 1,000 feet of the parcel proposed for development, or parking is
available through any existing or planned and committed parking facilities or the
shared parking formula in Article 3, Division 14;
b. The physical characteristics of a proposed building are such that the likely uses of
the property will require fewer parking spaces per floor area than otherwise
required or the physical context, including adjacent buildings and uses are such
that there is a high probability that patrons will use modes of transportation other
than the automobile to access the use.
2. Height:
a. The parcel proposed for development is located to the west of Myrtle, south of
Drew and north of Court;
b. The increased height results in an improved site plan and/or improved design and
appearance.
H. Limited vehicle sales/display.
1. The use of the parcel proposed for development shall be located in an enclosed
structure.
2. The use of the parcel proposed for development shall have no outdoor displays.
3. No vehicle service shall be provided on the parcel proposed for development.
4. Off-street parking:
a. Adequate parking is available on a shared basis as determined by all existing land
uses within 1,000 feet of the parcel proposed for development, or parking is
available through any existing or planned and committed parking facilities or the
shared parking formula in Article 3, Division 14;
b. The physical characteristics of a proposed building are such that the likely uses of
the property will require fewer parking spaces per floor area than otherwise
required or that the use of significant portions of the building will be used for
storage or other non-parking demand-generating purposes.
I. Marinas and marina facilities.
1. The parcel proposed for development is not located in areas identified in the
Comprehensive Plan as areas of environmental significance including:
a. The north end of Clearwater Beach;
b. Clearwater Harbor grass beds;
c. Cooper's Point;
d. Clearwater Harbor spoil islands;
e. Sand Key Park;
f. The southern edge of Alligator Lake.
2. No commercial activities other than the mooring of boats on a rental basis shall be
permitted on any parcel of land which is contiguous to a parcel of land which is
designated as residential in the Zoning Atlas, unless the marina facilities are totally
screened from view from the contiguous land which is designated as residential and
the hours of operation of the commercial activities are limited to the time period
between sunrise and sunset; and
Ordinance No. 9149-18 17
3. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
4. All marina facilities shall comply with the commercial dock requirements set forth in
Section 3-601.C.3 and the marina and marina facilities requirements set forth in
Section 3-603.
J. Mixed use.
1. Height: The increased height results in an improved site plan and/or improved design
and appearance;
2. Off-street parking:
a. The physical characteristics of a proposed building are such that the likely uses of
the property will require fewer parking spaces per floor area than otherwise
required or the physical context, including adjacent buildings and uses are such
that there is a high probability that patrons will use modes of transportation other
than the automobile to access the use;
b. Adequate parking is available on a shared basis as determined by all existing land
uses within 1,000 feet of the parcel proposed for development or parking is
available through any existing or planned and committed parking facilities or the
shared parking formula in Article 2, Division 14;
3. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
K. Nightclubs.
1. Height:
a. The parcel proposed for development is located to the west of Myrtle, south of
Drew and north of Court;
b. The increased height results in an improved site plan and/or improved design and
appearance;
2. All street frontage is designed and used for commercial purposes;
3. Off-street parking:
a. The physical characteristics of a proposed building are such that the likely uses of
the property will require fewer parking spaces per floor area than otherwise
required or the physical context, including adjacent buildings and uses are such
that there is a high probability that patrons will use modes of transportation other
than the automobile to access the use;
b. Adequate parking is available on a shared basis as determined by all existing land
uses within 1,000 feet of the parcel proposed for development or parking is
available through any existing or planned and committed parking facilities or the
shared parking formula in Article 3, Division 14.
4. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
L. Offices.
1. Height:
a. The parcel proposed for development is located to the west of Myrtle, south of
Drew and north of Court;
b. The increased height results in an improved site plan and/or improved design and
appearance;
2. All street frontage is designed and used for commercial purposes;
3. Off-street parking: Adequate parking is available on a shared basis as determined by
all existing land uses within 1,000 feet of the parcel proposed for development, or
parking is available through any existing or planned and committed parking facilities or
the shared parking formula in Article 3, Division 14;
Ordinance No. 9149-18 18
4. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
M. Overnight accommodations.
1. Height:
a. The parcel proposed for development is located to the west of Myrtle, south of
Drew and north of Court;
b. The increased height results in an improved site plan and/or improved design and
appearance;
2. All street frontage is designed and used for commercial purposes;
3. Off-street parking: Adequate parking is available on a shared basis as determined by
all existing land uses within 1,000 feet of the parcel proposed for development, or
parking is available through any existing or planned and committed parking facilities or
the shared parking formula in Article 3, Division 14;
4. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3;
N. Public facilities.
1. Height:
a. The parcel proposed for development is located to the west of Myrtle, south of
Drew and north of Court;
b. The increased height results in an improved site plan and/or improved design and
appearance;
2. All street frontage is designed and used for governmental customer service purposes
or is designed and/or screened to contribute to an active urban street environment;
3. Off-street parking:
a. The physical characteristics of a proposed building are such that the likely uses of
the property will require fewer parking spaces per floor area than otherwise
required or the physical context, including adjacent buildings and uses are such
that there is a high probability that patrons will use modes of transportation other
than the automobile to access the use;
b. Adequate parking is available on a shared basis as determined by all existing land
uses within 1,000 feet of the parcel proposed for development, or parking is
available through any existing or planned and committed parking facilities or the
shared parking formula in Article 3, Division 14.
4. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
O. Restaurants.
1. Height:
a. The parcel proposed for development is located to the west of Myrtle, south of
Drew and north of Court;
b. The increased height results in an improved site plan and/or improved design and
appearance;
2. All street frontage is designed and used for commercial purposes;
3. Off-street parking:
a. The physical characteristics of a proposed building are such that the likely uses of
the property will require fewer parking spaces per floor area than otherwise
required or the physical context, including adjacent buildings and uses are such
that there is a high probability that patrons will use modes of transportation other
than the automobile to access the use;
b. Adequate parking is available on a shared basis as determined by all existing land
uses within 1,000 feet of the parcel proposed for development, or parking is
Ordinance No. 9149-18 19
available through any existing or planned and committed parking facilities or the
shared parking formula in Article 3, Division 14.
4. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
P. Retail sales and services.
1. Height:
a. The parcel proposed for development is located to the west of Myrtle, south of
Drew and north of Court;
b. The increased height results in an improved site plan and/or improved design and
appearance.
2. Off-street parking:
a. The physical characteristics of a proposed building are such that the likely uses of
the property will require fewer parking spaces per floor area than otherwise
required or the physical context, including adjacent buildings and uses are such
that there is a high probability that patrons will use modes of transportation other
than the automobile to access the use;
b. Adequate parking is available on a shared basis as determined by all existing land
uses within 1,000 feet of the parcel proposed for development, or parking is
available through any existing or planned and committed parking facilities or the
shared parking formula in Article 3, Division 14.
3. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
4. Medical marijuana treatment center dispensing facilities:
a. Shall comply with the requirements set forth in F.S. § 381.986, as amended;
b. May be permitted to be located within 500 feet of a public or private school, if the
location of such dispensing facility is determined to promote the public health,
safety, and general welfare of Clearwater.
Q. Social/public service agencies.
1. Height:
a. The parcel proposed for development is located to the west of Myrtle, south of
Drew and north of Court.
b. The increased height results in an improved site plan and/or improved design and
appearance.
2. All street frontage is designed and used for customer service purposes or is designed
and/or screened to contribute to an active street environment;
3. Off-street parking:
a. The physical characteristics of a proposed building are such that the likely uses of
the property will require fewer parking spaces per floor area than otherwise
required or the physical context, including adjacent buildings and uses are such
that there is a high probability that patrons will use modes of transportation other
than the automobile to access the use.
b. Adequate parking is available on a shared basis as determined by all existing land
uses within 1,000 feet of the parcel proposed for development, or parking is
available through any existing or planned and committed parking facilities or the
shared parking formula in Article 3, Division 14.
4. The design of all buildings complies with the Downtown District design guidelines in
Division 5 of Article 3.
5. The parcel proposed for development does not abut any property designated as
residential in the Zoning Atlas.
6. The social/public service agency shall not be located within 1,000 feet of another
social/public service agency.
Ordinance No. 9149-18 20
R. Telecommunication towers.
1. No telecommunication tower is located on Clearwater Beach.
2. If the telecommunication tower is located within a scenic corridor designated by the
City of Clearwater or a scenic noncommercial corridor designated by the Pinellas
Planning Council, the applicant must demonstrate compliance with the design criteria
in those designations.
3. The design and construction of the telecommunication tower complies with the
standards in Article 3 Division 21.
S. Veterinary offices.
1. The parcel proposed for development is not contiguous to a parcel of land, which is
designated as residential in the Zoning Atlas;
2. Boarding of animals shall only be allowed if accessory to a veterinary office and/or
grooming business;
3. The use of the parcel proposed for development does not involve animal confinement
facilities that are open to the outside;
4. Animals may have supervised outdoor exercise but only between 7:00 a.m.—9:00 p.m.
In no case shall animals be left unsupervised while outdoors;
5. Accessory boarding facilities shall contain waste control facilities and an air-handling
system for disinfection and odor control; and
6. Design: The design of all buildings complies with the Downtown District design guidelines
in Division 5 of Article 3.
Section 3. That Article 3, Development Standards, Division 5, Design Standards,
Section 3-502, Downtown [Reserved], Community Development Code, be amended and
renamed to read as follows:
Section 3-502. – Downtown [Reserved].
A. The Design Guidelines for development in the Clearwater Downtown Redevelopment Plan,
as adopted on February 4, 2004 and as subsequently amended, are hereby incorporated by
reference. The Design Guidelines apply to all properties within the Clearwater Downtown
Redevelopment Plan Area regardless of Zoning District.
B. No metal fabricated buildings shall be permitted to be established in the Downtown District.
The design standards for development in the Downtown (D) District are established in Appendix
C, Downtown District and Development Standards.
Section 4. That Article 3, Development Standards, Division 9, General Applicability
Standards, Section 3-903, Required Setbacks, Community Development Code, be amended to
read as follows:
* * * * * * * * * *
F. Except for driveway access to garages, vehicular cross-access and shared parking, all of
which are regulated by Subsection A., above; parking lots shall be set back from front
property lines a distance of 15 feet, and shall be set back from all other property lines a
distance that is consistent with the required perimeter landscape buffer width.
* * * * * * * * * *
Ordinance No. 9149-18 21
2. As perimeter landscape buffers are not required in the Downtown (D) District,
compliance with the above provision is not required. However, compliance with the
applicable Design Guidelines Development Standards as set forth in the Clearwater
Downtown Redevelopment Plan Downtown District and Development Standards in this
Development Code must still be achieved.
* * * * * * * * * *
Section 5. That Article 3, Development Standards, Division 9, General Applicability
Standards, Section 3-909, Outdoor Cafes Located within Public Right(s)-of-Way, be amended to
read as follows:
A. Applicability. A bar, brewpub, indoor recreation/entertainment facility, microbrewery,
museum, nightclub, restaurant, take-out food establishment with no indoor seating, or other
use which includes the sale and or consumption of food or drink as determined by the
Community Development Coordinator, may establish an outdoor café. Outdoor cafés shall
be exempt from parking requirements.
1. Outdoor cafés are allowed only in/on:
a. The Downtown District;
b. Those properties located in the Commercial District subject to the Clearwater
Downtown Redevelopment Plan;
cb. Those properties located in the Tourist District on Clearwater Beach; and
dc. The east side of that area known as Beach Walk as existing on the east side of
Gulfview Boulevard between the northerly terminus of Beachwalk south of the
Gulfview/Coronado confluence and the southern terminus of Beach Walk
approximately 330 feet south of Fifth Street and as located within the Beach Walk
District as provided in Beach by Design and further located in the Open
Space/Recreation [OS/R] District on Clearwater Beach provided the outdoor café is
in conjunction with a permitted restaurant in the adjacent Tourist District.
2. Special provisions of this section apply to outdoor cafés located within the Cleveland
Street Café District.
* * * * * * * * * *
6. Outdoor cafes pursuant to Section 3-909.A.1.dc, above, are restricted to sidewalk
frontage of the subject business applying for a permit and may extend no more than 25
feet from the façade of the subject business. Under no circumstances may any portion of
an outdoor café extend into or obstruct any portion of the main pedestrian thoroughfare
(promenade) of Beach Walk.
* * * * * * * * *
Section 6. That Article 3, Development Standards, Section 3-1411, Bicycle Parking,
be amended by revising subsection A; adding new subsection B; relettering the subsequent
subsections as appropriate; and adding a new diagram in subsection D as relettered, to read as
follows:
A. Short-term bicycle parking. Short-term bicycle parking encourages employees, shoppers,
customers and other visitors to ride bicycles by providing a convenient, easily identifiable,
and readily accessible location to park bicycles. Short term bicycle parking shall comply with
the following standards: Location. All provided bicycle parking shall comply with the following
locational standards:
Ordinance No. 9149-18 22
1. Bicycle racks shall be installed in highly-visible locations along pedestrian walkways, and
near main building entries and be publicly accessible at all hours of the day.
2. Bicycle racks shall be installed at the same grade as the abutting sidewalk, or at a location
that is ADA accessible.
3. Bicycle rack locations shall not impede and/or obstruct ADA accessible routes, pathways
or minimum clear widths of a sidewalk.
4. Bicycle racks shall not be placed closer than 30 inches from each other and not closer
than 36 inches from walls, edge of pavement, or any other obstructions.
B. Long-term bicycle parking. Long-term bicycle parking provides a secure and weather-
protected place to park bicycles for employees, students, residents, commuters and others
who generally stay at a location for several hours. Long-term bicycle parking shall comply
with the following standards:
1. Long-term bicycle parking shall be provided on-site and shall not be located between the
right-of-way and the principal structure except as may otherwise be approved by the
Community Development Coordinator based on use characteristics.
2. Long-term bicycle parking spaces shall be covered and may be located inside buildings;
under roof overhangs, awnings, canopies or columnades; in bicycle lockers; or within or
under other architecturally finished structures that are designed consistent with and
complementary to the exterior façade of the primary building. Where the required covered
bicycle parking is not within a building or locker, under roof overhangs, awnings, canopies
or columnades, in bicycle lockers, or within under other structures, the covering provided
shall be:
a. Designed to protect the bicycle from exposure to sun and rainfall;
b. Attached to permanent framing and include a permanent and solid roof deck
constructed with material such as asphalt shingles, metal, concrete tile, or wood.
Fabric, canvas and canvas/fabric-like materials are prohibited; and
c. At least eight feet in height above the floor or ground.
3. To provide security, long-term bicycle parking must provide the ability to lock individual
bicycles and be in an area that is visible from an entry to the building, excluding service
entries, an employee work area, or monitored by a security camera.
4. Long-term bicycle parking shall be in an area lighted during non-daylight hours of business
operations.
5. Bicycle parking areas required by this section shall only be used for the parking of
bicycles. Any other use of these areas is a violation of this Development Code.
BC. Bicycle racks standards.
1. Ground or floor mounted bicycle racks shall be designed to allow contact and support of a
bicycle frame in at least two places and shall allow locking of the frame and one or both
wheels with a U-shaped lock, as depicted in the following figure. The inverted "U" style
bicycle rack that can hold two bicycles is the preferred type of rack (also known as a "staple",
"hoop", or "U" rack).
INSERT DIAGRAM
Ordinance No. 9149-18 23
Figure Source: APBP Bicycle Parking Guidelines, 2nd edition, page 6, www.apbp.org, used with permission from
the copyright holder.
2. Bicycle racks and lockers shall be permanently affixed to the ground securely mounted on the
ground, floor, wall, or ceiling.
3. Bicycle rack design shall include materials and forms that are consistent with any required
streetscape furnishings.
4. Bicycle racks shall be constructed using durable finishes that cannot be damaged by the
constant abrasion from the bicycles.
5. The following styles of bicycle racks as depicted in the following figure shall be prohibited.
Ordinance No. 9149-18 24
Figure Source: APBP Bicycle Parking Guidelines, 2nd edition, page 10, www.apbp.org, used with permission from the
copyright holder.
CD. Parking and maneuverability standards.
1. Bicycle parking spaces shall be accessible without moving another bicycle.
2. Each bicycle parking space shall be at least six feet long with a minimum vertical clearance of
seven feet.
Ordinance No. 9149-18 25
3. An access aisle at least five feet wide shall be provided and maintained beside or between
each row of bicycle parking.
4. Bicycle parking spaces shall be on a hard surface constructed of asphalt or concrete material,
brick, decorative pavers or similar materials.
5. Bicycles racks shall be protected from motorized vehicles by location and/or physical barriers.
INSERT DIAGRAM
Bicycle Parking Diagram
Section 7. That Article 6, Nonconformity Provisions, Section 6-109, Termination of
Status as a Nonconformity, be amended to read as follows:
* * * * * * * * * *
D. Any property located in the Downtown District that has been subject to a termination of
nonconformity with regard to building height may reconstruct such height if approved by the
Community Development Board as Level Two approval in accordance with the following
criteria:
1. The reconstruction complies with all other requirements of this Community Development
Code and the Clearwater Downtown Redevelopment Plan; and
* * * * * * * * * *
3. The design of the proposed project creates a form and function which enhances the
community character of the immediate vicinity of the parcel proposed for development
and complies with the Downtown Design Guidelines; and
* * * * * * * * * *
Ordinance No. 9149-18 26
Section 8. That a new Appendix C, Downtown District and Development Standards,
Community Development Code, be added to read as follows:
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
27
Division 1. General Provisions
SECTION C-101. INTENT & PURPOSE
The intent and purpose of the Downtown District
and Development Standards is to guide the
development and redevelopment of sites in
Downtown Clearwater consistent with the vision,
guiding principles, goals, objectives and policies
in the Clearwater Downtown Redevelopment Plan
to achieve quality urban and architectural design
throughout Downtown and provide regulatory
clarity and predictability for property owners,
investors, residents, and business owners. The
standards are designed to accomplish the following:
• Encourage mixed use, pedestrian-oriented
development;
• Promote context-sensitive forms, patterns, and
intensities of development;
• Support a variety of new housing types to
provide for a range of affordability and mix of
incomes;
• Preserve and celebrate the unique features of
Downtown’s community and neighborhoods;
• Encourage the renovation, restoration and/or
reuse of existing historic structures; and
• Provide for the design of safe, attractive, and
accessible places for working, living, and
shopping.
SECTION C-102. RELATION TO THE
COMMUNITY DEVELOPMENT CODE
The Downtown District and Development Standards
are part of Community Development Code (CDC)
Article 2, Division 9 and Article 3, Division 5.
Wherever there appears to be a conflict between the
Downtown District and Development Standards and
other sections of the CDC, the standards set forth in
the Downtown District and Development Standards
shall prevail. For conditions not covered by these
standards, other applicable sections of the CDC shall
apply.
SECTION C-103. ORGANIZATION OF
STANDARDS
Standards regulating development in the Downtown
District are organized as follows:
A) Regulating Plans
The Regulating Plans included in Division 2
determine how the Downtown District and
Development Standards are applied by character
district and street type. The Character District
Regulating Plan defines the limits of five different
character districts which determine the applicability
of requirements in Division 3. The Street Type
Regulating Plan defines six street types which
determine the applicability of requirements in
Division 4. The Street Type Regulating Plan also
identifies the location of key corners which are
subject to special requirements.
B) Development Standards
Standards regulating development in the Downtown
District are included in Divisions 3, 4, 5, 6, and 7 as
described below:
1. The Character District Standards in Division 3
regulate development potential, building heights,
permitted uses, and parking requirements.
2. The Frontage Standards in Division 4 regulate
building setbacks, front setback improvements,
ground floor facades and entries, and certain
locational requirements for parking and vehicular
circulation.
3. The Site Design Standards in Division 5 regulate
development patterns in Downtown, site access,
circulation, parking design, service area location
and design, garage location for residential uses,
landscaping, fencing and walls, location of
stormwater facilities, waterfront lots, and the design
of drive-through facilities.
4. The Building Design Standards in Division 6
regulate the treatment of front building facades and
other features related to the architectural design of
buildings.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 28
5. The Sign Standards in Division 7 regulate signage
in the Downtown District.
C) Flexibility Provisions
Division 8 provides processes and standards for
the approval of flexibility in the application of
Downtown District and Development Standards.
SECTION C-104. APPLICABILITY OF
DEVELOPMENT STANDARDS
A) General
The Development Standards in Appendix C,
Divisions 3, 4, 5, and 6 are intended to ensure that
new development and significant renovations and
additions to existing developments are designed
in accordance with the vision described in the
Clearwater Downtown Redevelopment Plan, while
allowing for incremental improvements to existing
buildings and sites. Provisions addressing flexibility
in the application of these Development Standards
are included in Appendix C, Division 8.
B) Exemptions
The following types of development are exempt
from all or a portion of the Development Standards
as follows:
1. Change of Use. Projects involving only a change in
use are exempt from the Development Standards in
Appendix C, Divisions 4, 5 and 6 and bicycle parking
requirements in Section C-303.B of these standards.
2. Detached Dwellings. Detached dwellings
lawfully existing on the date of adoption of these
Development Standards may be expanded. The
location of any new floor area shall be compliant
with all setback requirements in Division 4 of these
standards. Existing driveways or parking that does
not comply with the parking location standards for
the applicable frontage type may remain. Existing
carports may be enclosed, but new garages shall
comply with Section C-505.
3. Improvement or Remodel. Building improvement
and remodel projects, including projects with up to
7.5 percent or 5,000 square feet of additional gross
floor area, whichever is less, excluding detached
dwellings, shall be exempt from the Development
Standards as follows.
a. Building improvement or remodel projects
valued at less than 25 percent of the total
assessed building value as reflected in the
Property Appraiser’s current records at the
time of application or as established by a
qualified independent appraiser using a
recognized appraisal method are exempt from
the Development Standards in Appendix C,
Divisions 4, 5 and 6.
b. Building improvement or remodel projects
valued at 25 percent or more of the total
assessed building value as reflected in the
Property Appraiser’s current records at the time
of application or as established by a qualified
independent appraiser using a recognized
appraisal method are exempt from all but
Sections C-502.A, C-503.C, C-504, and C-506 of
these standards.
4. Historic Designated Structures. The Community
Development Coordinator may waive the
Development Standards for the renovation or
development of structures which have been
designated historic in accordance with the provisions
of Section 4-607. Changes to such structures shall
comply with the standards for historic preservation
in Article 2, Division 10.
C) Not Applicable CDC Sections
The landscaping standards set forth in Sections
3-1202.A.2 and 3-1202.A.3, and the parking
standards set forth in Sections 3-1401.B.2 and
3-1401.B.3 shall not apply.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
29
Division 2. Regulating Plan
SECTION C-201. GENERAL
Development within the Downtown District is
regulated by character district and street type, as
shown in Figure 1. Character Districts and Figure 2.
Regulating Plan – Street Types and Key Corners.
SECTION C-202. CHARACTER DISTRICT
REGULATING PLAN
Standards and regulations in Appendix C, Division
3 related to land use and parking, development
density and intensity, and building height within the
Downtown District apply to properties falling within
one of five character districts illustrated in Figure 1.
Character Districts.
A) Downtown Core Character District
The Downtown Core Character District is intended
for high intensity mixed-use, office, and residential
development in buildings with active ground floor
uses opening onto pedestrian-friendly streetscapes.
Standards are designed to support a dense urban
pattern of development with buildings facades
aligned along public sidewalks and parking primarily
located within buildings behind active uses and
behind buildings. Properties adjacent to the Pinellas
Trail are designed to provide pedestrian and bicycle
connections to the trial.
B) Old Bay Character District
The Old Bay Character District is intended for
moderate intensity residential development and
mixed-use development in buildings with entires
opening onto pedestrian-friendly streetscapes.
Standards are designed to preserve the District’s
unique and charming character, while providing
a transition between the high intensity mixed-use
areas in the Downtown Core Character District and
residential neighborhoods to the north outside of
the Downtown District boundaries. Buildings with
active ground floor uses along North Fort Harrison
Avenue are designed with facades aligned along
public sidewalks and parking and service areas
primarily located behind buildings. In the remainder
of the District, buildings are designed with facades
aligned along streets with modest setbacks and
with parking and service areas primarily located
behind buildings. Properties adjacent to the Pinellas
Trail are designed to provide pedestrian and bicycle
connections to the Trail.
C) South Gateway Character District
The South Gateway Character District is intended
for moderate intensity residential and mixed-use
development in buildings with active ground floor
uses opening onto pedestrian-friendly streetscapes.
Buildings are designed with facades aligned along
public sidewalks with parking and service areas
primarily located behind buildings. Properties
adjacent to the Pinellas and Druid Trails are designed
to provide pedestrian and bicycle connections to the
Trail(s). This character district is intended to create
a transition between higher intensity mixed-use
areas in the Downtown Core Character District and
residential neighborhoods to the southeast and
Morton Plant Hospital farther south.
D) Prospect Lake Character District
The Prospect Lake Character District is intended
for high-intensity residential and mixed-use
development in buildings with street-facing entries
opening onto pedestrian-friendly streetscapes and
with active ground floor uses along many streets.
Buildings are designed with facades aligned along
public sidewalks with parking and service areas
primarily located behind buildings. This character
district is intended to create a transition between
higher intensity mixed-use areas in the Downtown
Core Character District and residential areas to the
east in the Downtown Gateway Character District.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 30
Figure 1. Character Districts
Cedar St
Nicholson St
Osceola AveGarden AveJones St
Drew St
Grove St
Laura St
Park St
Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St
Druid RdMartin Luther King, Jr AveCleveland St
Missouri AveGu
l
f
t
o
B
a
y
B
l
v
d
Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveCharacter Districts
Downtown District
& Development Standards
0 1,250 2,500625
Feet
Downtown Core
Downtown Gateway
Old Bay
Prospect Park
South Gateway
N
Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser
Prepared by: City of Clearwater Planning & Development Department, May 2018
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
31
E) Downtown Gateway Character District
The Downtown Gateway Character District is
intended for moderate intensity residential and
mixed-use development in buildings with street-
facing entries opening onto pedestrian-friendly
streetscapes. Buildings are designed with facades
aligned along streets, modest setbacks, and parking
primarily located behind buildings. This area is
intended to create a transition between higher
intensity mixed-use areas to the west in the Prospect
Lake Character District and lower to medium
intensity residential areas outside of Downtown to
the east and northeast.
SECTION C-203. STREET TYPE
REGULATING PLAN
A) Street Types & Key Corner Locations
Figure 2. Regulating Plan – Street Types and Key
Corners establishes the applicability of development
standards in Appendix C, Division 4 based on a site’s
location along streets and at key corner locations.
As shown in Figure 2. Regulating Plan – Street
Types and Key Corners, streets with high levels of
existing and planned pedestrian activity are assigned
Street Types A, B or C; streets with modest levels of
existing and planned pedestrian activity are assigned
Street Type D; and streets with residential uses are
assigned Street Types E and F. For sites at locations
identified as key corners, specific development
standards related to ground floor uses are included
in Appendix C, Division 4. The Service Street Type
is applied to public streets and alleys with very low
levels of anticipated pedestrian activity that provide
access to parking and service areas.
B) Street Types Assignment
Along existing or proposed new public streets where
street types are not depicted on the Regulating Plan,
an appropriate street type shall be established by the
Community Development Coordinator as part of an
application for development approval.
C) View Corridors
The view corridor at the western terminus of
Nicholson Street shall be preserved through an
open space corridor the width of the Nicholson
Street right-of-way. The corridor shall extend to
the west to the mean high water line. Hardscaping
improvements may occupy this space provided
the height does not exceed the average pre-
development grade of the property within the open
space corridor. View corridors are shown on Figure 2.
Regulating Plan - Street Types and Key Corners.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 32
Figure 2. Regulating Plan – Street Types and Key Corners
Ft Harrison AveMartin Luther King, Jr. AveSeminole St
Pierce St
Chestnut St
Cedar St
Drew StMyrtle AveFranklin St
Maple St
Osceola AvePark StGarden AveClevela
Street Types and Key Corners
Downtown Zoning District
& Development Standards
Cleveland St
Jones St
East AveCourt St
Turner St
Druid Rd Prospect AveFt Harrison AveLaura St
Grove St
Street Type A
Street Type B
Street Type C
Street Type D
Street Type E
Street Type F
Key Corners
Key Corners, Festival Area
Service Streets
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
33Highland AveMissouri AveCourt St
Laura St
Park St
San Juan StBetty LnPierce StHillcrest Aveeveland St
0 1,250 2,500625
Feet
Drew St
Franklin St
t
Grove St
Lincoln AveSan Remo AveGu
l
f
t
o
B
a
y
B
l
v
d
Missouri AveCleveland St
N
View Corridor
Hardscape Only
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 34
SECTION C-301. DEVELOPMENT
POTENTIAL
A) Maximum Development Potential
1. Development in the Downtown District shall
be consistent with the development potential set
forth by location in the Clearwater Downtown
Redevelopment Plan. Properties within the
Downtown District shall have a future land use of
Central Business District (CBD), which is consistent
with the Activity Center (AC) Countywide Plan Map
category and the Special Center subcategory in the
Countywide Plan for Pinellas County. The maximum
development potential set forth for each established
character district is shown on Figures 3 through 7.
Residential uses and overnight accommodation uses
are regulated by density, or units per acre, while
nonresidential uses are regulated by intensity, or
floor area ratio (FAR). The development potential for
mixed-use projects shall be determined consistent
with Section 3-902.
2. Residential density on parcels proposed for
development within the Downtown Gateway
Character District which have frontage along Street
Type F shall be limited to no more than two dwelling
units.
B) Residential Density in Coastal Storm Area
Where residential density was increased in 2018,
residential density on those portions of property
located within the coastal storm area (CSA) shall be
limited to the density in place prior to the adoption
of the Clearwater Downtown Redevelopment Plan
(adopted March 2, 2018) consistent with Figure
7. Residential Density in the Coastal Storm Area.
However, if development is located entirely outside
of those portions of property located within the CSA,
this provision shall not apply.
SECTION C-302. BUILDING HEIGHT
A) Maximum Building Heights
The maximum building height for each character
district is shown on Figure 8. Maximum Height &
Height Transitions.
Division 3. Character District Standards
B) Height Transitions
1. Buildings greater than 75 feet in height shall
provide step backs consistent with the following
standards.
a. Buildings shall have at least a 15-foot minimum
facade step back from the lower floor facade
between the 3rd and 6th floors along frontages
abutting public streets. Buildings greater than
150 feet in height shall have an additional 15-
foot minimum facade step back between the
12th and 15th floors along frontages abutting
public streets.
b. Buildings along the boundary of the Downtown
District and/or those properties within the
Downtown District for which the permissible
maximum height would be greater than 10 feet
higher than the permissible maximum height
on an abutting parcel (see Figure 8) shall have at
least a 15-foot minimum facade step back from
the lower floor facade between the 3rd and
6th floor along the property line(s) which abut
the boundary and/or a property with a lesser
permissible height.
2. To avoid a monotonous streetscape, a building
shall not replicate the step back configuration of the
neighboring buildings including those across rights-
of-way.
3. In addition to the step back requirements above,
buildings, or portions of buildings located on
properties that are two acres or larger in size and
located west of North Osceola Avenue and north of
Seminole Street, but not fronting on Cedar Street,
and are greater than 30 feet in height shall not be
closer than 30 feet to any property.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
35
SECTION C-303. PERMITTED USES &
PARKING
A) Use & Off Street Parking Table
Permitted uses and approval levels by character
district, along with off-street parking requirements,
are listed in Table 1. Use & Off-Street Parking. In
addition, only residential land uses are permitted
along Street Types E and F.
Column intentionally Blank
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 36
Figure 3. Maximum Intensity - FAR
Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser
Prepared by: City of Clearwater Planning & Development Department, May 2018
Cedar St
Nicholson St
Osceola AveGarden AveJones St
Drew St
Grove St
Laura St
Park St
Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St
Druid RdMartin Luther King, Jr AveCleveland St
Missouri AveGu
l
f
t
o
B
a
y
B
l
v
d
Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum FAR
Downtown District
& Development Standards
0 1,250 2,500625
Feet0.5
0.55
1.5
2.5
4.0
N
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
37
Figure 4. Maximum Residential Density
Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser
Prepared by: City of Clearwater Planning & Development Department, May 2018
Cedar St
Nicholson St
Osceola AveGarden AveJones St
Drew St
Grove St
Laura St
Park St
Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St
Druid RdMartin Luther King, Jr AveCleveland St
Missouri AveGu
l
f
t
o
B
a
y
B
l
v
d
Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum Residential Density
Downtown District
& Development Standards
0 1,250 2,500625
Feet35 Units per Acre
50 Units per Acre
75 Units per Acre
N
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 38
Figure 5. Maximum Hotel Density
Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser
Prepared by: City of Clearwater Planning & Development Department, May 2018
Cedar St
Nicholson St
Osceola AveGarden AveJones St
Drew St
Grove St
Laura St
Park St
Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St
Druid RdMartin Luther King, Jr AveCleveland St
Missouri AveGu
l
f
t
o
B
a
y
B
l
v
d
Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum Hotel Density
Downtown District
& Development Standards
0 1,250 2,500625
Feet
N/A
40 Units per Acre
50 Units per Acre
95 Units per Acre
35 Units per Acre
10 Rooms Maximum
(Bed & Breakfast Only)
N
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
39
Figure 6. Maximum Mixed-Use Density
Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser
Prepared by: City of Clearwater Planning & Development Department, May 2018
Cedar St
Nicholson St
Osceola AveGarden AveJones St
Drew St
Grove St
Laura St
Park St
Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St
Druid RdMartin Luther King, Jr AveCleveland St
Missouri AveGu
l
f
t
o
B
a
y
B
l
v
d
Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum Mixed-Use Density
Downtown District
& Development Standards
0 1,250 2,500625
FeetN/A
50 Units per Acre
N
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 40
Figure 7. Residential Density in the Coastal Storm Area
Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser; Tampa Bay Regional Planning
Council
Prepared by: City of Clearwater Planning & Development Department, May 2018
Drew St
Ft Harrison AvePierce St
Cedar St
Georgia St
Myrtle AveLaura St
Seminole St
Osceola AveEldridge St
Garden AveNicholson St
Cleveland St
Residential Density in
Coastal Storm Area
Downtown District
& Development Standards
0 625 1,250312.5
Feet
Downtown Core
Old Bay
7.5 Units per Acre
25 Units per Acre
70 Units per Acre
N
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
41
Cedar St
Nicholson St
Osceola AveGarden AveJones St
Drew St
Grove St
Laura St
Park St
Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St
Druid RdMartin Luther King, Jr AveCleveland St
Missouri AveGu
l
f
t
o
B
a
y
B
l
v
d
Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum Height &
Height Transitions
Downtown District
& Development Standards
0 1,250 2,500625
Feet
75
100 (Hotel Only)
150
Unlimited
Height Transitions
35
45
55
N
Figure 8. Maximum Height & Height Transitions
Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser
Prepared by: City of Clearwater Planning & Development Department, May 2018
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 42
Table 1. Use & Off -Street Parking
Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria
Minimum Off -
Street Parking
Spaces
RESIDENTIAL USES
Attached Dwellings BCP BCP BCP BCP BCP Parking provided in excess of the minimum
required may be provided as tandem parking.
Handicapped parking spaces shall not be
used for tandem spaces.
1/unit
Community Residential
Homes
X BCP X BCP BCP 1. See footnote 1.
2. No more than six residents shall be
permitted.
1 per 2 residents
Detached Dwellings X BCP BCP BCP BCP Parking provided in excess of the minimum
required may be provided as tandem parking.
2/unit
NONRESIDENTIAL USES
Alcoholic Beverage Sales BCP BCP BCP BCP BCP Permitted in Storefront 1 and Storefront 2
Frontages only.
N/A
Animal Boarding FLD FLD FLD FLD FLD 1. The use of the parcel does not involve
animal confi nement facilities that are open to
the outside.
2. Animals may have supervised outdoor
exercise but only between 7:00 a.m.—
9:00 p.m. In no case shall animals be left
unsupervised while outdoors.
N/A
Assisted Living Facilities X BCP BCP X BCP None N/A
Bars BCP BCP BCP BCP BCP If the parcel proposed for development is
abutting Street Types E or F, the following
shall apply:
1. A landscaped wall or fence that is a
minimum of six feet in height shall be
constructed along property lines abutting
those parcels with a Street Type of E or F.
2. No outdoor amplifi ed music allowed after
11:00 pm Sunday through Thursday or 12:00
midnight Friday and Saturday.
N/A
Footnotes:
1. The use shall not be located within 1,000 feet of another like use.
2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F.
3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended.
Key:
BCP – Level 1 Minimum Standards (Building Construction Permit)
FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required)
FLD – Level 2 Flexible Development (Community Development Board approval required)
X – Not Permitted
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
43
Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria
Minimum Off -
Street Parking
Spaces
Brewpubs BCP BCP BCP BCP BCP If the parcel proposed for development is
abutting Street Types E or F, the following
shall apply:
1. A landscaped wall or fence that is a
minimum of six feet in height shall be
constructed along property lines abutting
those parcels with a Street Type of E or F.
2. No outdoor amplifi ed music allowed after
11:00 pm Sunday through Thursday or 12:00
midnight Friday and Saturday.
N/A
Community Gardens BCP BCP BCP BCP BCP None N/A
Congregate Care X BCP BCP X BCP None N/A
Convention Center FLS X X X X None N/A
Educational Facilities FLS FLS FLS FLS FLS None 4/1,000 SF
GFA, or as
determined by
the Community
Development
Coordinator
based on a
parking study
Governmental Uses FLS FLS FLS FLS FLS None N/A
Indoor Recreation/
Entertainment
BCP BCP BCP BCP BCP None N/A
Light Assembly BCP BCP BCP BCP BCP None N/A
Footnotes:
1. The use shall not be located within 1,000 feet of another like use.
2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F.
3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended.
Key:
BCP – Level 1 Minimum Standards (Building Construction Permit)
FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required)
FLD – Level 2 Flexible Development (Community Development Board approval required)
X – Not Permitted
Table 1. Use & Off -Street Parking (continued)
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 44
Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria
Minimum Off -
Street Parking
Spaces
Marinas & Marina Facilities FLD FLD X X X 1. High and dry and/or upland boat storage is
prohibited.
2. Must comply with Section 3-601.C.3 and
Section 3-603 of this Development Code
3. The parcel proposed for development
is not located in areas identifi ed in
the Comprehensive Plan as areas of
environmental signifi cance including
Clearwater Harbor grass beds or Clearwater
Harbor spoil islands.
4. No commercial activities other than the
mooring of boats on a rental basis shall
be permitted on any parcel of land which
is contiguous to a parcel of land which is
designated as residential in the Zoning
Atlas, unless the marina facilities are totally
screened from view from the contiguous
land which is designated as residential and
the hours of operation of the commercial
activities are limited to the time period
between sunrise and sunset.
1 per 2 slips
Medical Clinic BCP BCP BCP BCP BCP None N/A
Microbreweries FLS FLS FLS FLS FLS See footnote 2.N/A
Museums BCP BCP BCP BCP BCP None N/A
Nightclubs BCP FLS FLS FLS FLS See footnote 2.N/A
Offi ces BCP BCP BCP BCP BCP None N/A
Open Space BCP BCP BCP BCP BCP None N/A
Footnotes:
1. The use shall not be located within 1,000 feet of another like use.
2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F.
3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended.
Key:
BCP – Level 1 Minimum Standards (Building Construction Permit)
FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required)
FLD – Level 2 Flexible Development (Community Development Board approval required)
X – Not Permitted
Table 1. Use & Off -Street Parking (continued)
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
45
Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria
Minimum Off -
Street Parking
Spaces
Overnight
Accommodations
(Bed & Breakfast)
X BCP BCP BCP X 1. The use is accessory to the use of the
principal building as a private residence.
2. An owner or manager shall reside on the
premises in the principal building.
3. Food service in conjunction with the
overnight accommodations shall be limited
to guests of the use, and shall include at a
minimum service of breakfast to guests.
4. Off -street parking is screened to a height of
four feet by a landscaped wall or fence so that
headlamps from automobiles in the off -street
parking area cannot project into adjacent
properties and streets.
5. Receptions or parties of any kind are
prohibited.
2/dwelling unit
plus 1/ overnight
accommodation
unit
Overnight
Accommodations (Hotel)
BCP BCP BCP BCP BCP None 0.75/unit
Parking Garages BCP BCP BCP BCP BCP None N/A
Parks & Recreation Facilities BCP BCP BCP BCP BCP None N/A
Places of Worship BCP BCP BCP BCP BCP None N/A
Public Facility FLD X X X X None N/A
Public Transportation
Facilities
FLS X X FLS X None N/A
Research & Technology BCP BCP BCP BCP BCP None N/A
Restaurants BCP BCP BCP BCP BCP Drive-through components are prohibited.N/A
Retail Plazas BCP BCP BCP BCP BCP See footnote 3.N/A
Retail Sales & Services BCP BCP BCP BCP BCP See footnote 3.N/A
Schools BCP BCP BCP BCP BCP None N/A
Footnotes:
1. The use shall not be located within 1,000 feet of another like use.
2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F.
3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended.
Key:
BCP – Level 1 Minimum Standards (Building Construction Permit)
FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required)
FLD – Level 2 Flexible Development (Community Development Board approval required)
X – Not Permitted
Table 1. Use & Off -Street Parking (continued)
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 46
Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria
Minimum Off -
Street Parking
Spaces
Self Storage Warehouses FLS X FLS FLS X 1. The use shall be secondary to and shall not
exceed 25 percent of the gross fl oor area of
another principal use.
2. Leasing offi ce and other non-storage
customer service areas shall be incorporated
into the building frontage along the primary
street.
3. Outdoor storage of any kind shall be
prohibited.
4. All loading areas, including bays and
loading zones used for the placement of
personal products onto, or removal from,
a transportation vehicle shall be provided
along the interior side or rear of the building.
N/A
Social & Community
Centers
X BCP BCP BCP BCP None N/A
Social/Public Service
Agencies
X X FLD X FLD 1. See footnote 1.
2. See footnote 2.
N/A
Telecommunication Towers BCP BCP BCP BCP BCP Shall meet requirements set forth in Section
3-2001.
N/A
TV/Radio Studios FLS FLS FLS FLS FLS See footnote 2.N/A
Utility/Infrastructure
Facilities
BCP BCP BCP BCP BCP None N/A
Vehicle Sales/Display,
Limited
BCP BCP BCP BCP BCP 1. The use shall be within an enclosed
structure and no outdoor display, storage,
and/or sales shall be permitted.
2. Vehicle service of any kind shall be
prohibited.
N/A
Veterinary Offi ces BCP BCP BCP BCP BCP None N/A
Footnotes:
1. The use shall not be located within 1,000 feet of another like use.
2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F.
3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended.
Key:
BCP – Level 1 Minimum Standards (Building Construction Permit)
FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required)
FLD – Level 2 Flexible Development (Community Development Board approval required)
X – Not Permitted
Table 1. Use & Off -Street Parking (continued)
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
47
Use Long Term Spaces
Attached Dwellings
(10 or more units)
1 per 4 dwelling units. Units with private garage or private storage space are
exempt.
Offi ces 2 min., or 1 per 10,000 SF GFA
Parking Garages 2 min., or 1 per 20 vehicle parking spaces, whichever is greater
Public Transportation Facilities 4 min., or 1 per 10,000 SF GFA
Table 2. Bicycle Parking
B) Bicycle Parking
Bicycle spaces shall be provided for new
development providing off-street parking as listed
in Table 2. Bicycle Parking and shall comply with the
bicycle parking standards in Section 3-1411 of this
Development Code. Buildings with less than 5,000
square feet of gross building area and residential
projects with fewer than 10 units are exempt from
this requirement.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 48
Division 4. Frontage Standards
SECTION C-403. KEY CORNER
REQUIREMENTS
For locations identified as Key Corners on Figure
2. Regulating Plan – Street Types and Key Corners,
ground floor building space within 100 feet of the
corner and to a depth of 20 feet minimum from
the front facade (as measured along front property
lines) shall be occupied only by active uses including
retail sales and services, restaurants, bars, brewpubs,
microbreweries, nightclubs, and/or lobbies to upper
story building space. For buildings occupied only
by residential uses, ground floor amenity areas such
as offices, lobbies, or fitness centers shall count
toward meeting this requirement only if the ground
floor facade meets the requirements applicable to
Storefront 1 or Storefront 2 frontages. Ground floor
building space designed for open air dining or cafe
use may count towards this requirement. Flexibility
in meeting facade transparency requirements in
these locations shall not be permitted. Key corner
requirements shall not apply to publicly owned park
and plaza space.
SECTION C-401. RELATIONSHIP
BETWEEN STREET TYPES AND
FRONTAGE STANDARDS
Table 3. Frontages and Street Types shows which
development standards in this division apply by the
street types shown in Figure 2. Regulating Plan –
Street Types and Key Corners.
SECTION C-402. PROPERTIES WITH
MULTIPLE STREET FRONTAGES
A) Defi nition of Primary and Secondary Street
Frontages
For project sites with multiple street frontages,
including corner sites, a primary street frontage
shall be defined. The primary street frontage shall
be defined as the street frontage with the highest
level of designated street type or the highest level of
existing and planned pedestrian activity as defined
in the Clearwater Downtown Redevelopment Plan.
B) Defi nition of Frontages for Corner Sites
For corner sites where the street type is the same
on two frontages, the primary street frontage shall
be defined as the frontage to which the majority
of buildings on adjacent sites are oriented and
addressed. In locations where the orientation of
buildings on adjacent sites is unclear, the primary
street frontage shall be defined as the frontage on
which the building is addressed. As provided in
Division 8. Flexibility, a limited amount of flexibility
in meeting requirements for frontages defined as
secondary street frontages may be approved.
C) Application of Setbacks on Through Lots
For project sites with frontage on two parallel
streets, one of which is a Service Street Type, the side
setbacks applicable to the primary street frontage
shall apply.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
49
Frontages General Character
Front
Setback Parking Location
Street Types
A B C D E F
Storefront 1 Traditional “Main Street” conditions with
continuous storefronts with high levels of
storefront transparency.
3’ max.Rear yard parking. No
parking along street
frontages.•••
Storefront 2 Traditional “Main Street” conditions with moderate
levels of storefront transparency and allowance
for side yard parking.
3’ max.Rear yard and limited
side parking permitted.•
Workshop/ Flex Flexible frontages with modest setbacks,
discontinuous frontage and moderate
transparency.
5’ min. -
10’ max.
Rear yard and limited
side parking permitted.•
Urban Residential 1 Urban townhouse and apartments with individual
entires and front stoops.
3’ min. -
5’ max.
Rear yard parking. No
parking along street
frontages.••
Urban Residential 2 Urban townhouse and apartments with modest
landscaped setbacks and allowance for front
porches and shared entries
8’ min. -
15’ max.
Rear yard parking. No
parking along street
frontages.•
Neighborhood Infi ll Single family houses, duplexes, townhouses,
and small apartments with modest landscaped
setbacks.
8’ min. -
15’ max.
Parking behind units
accessed from side
streets or shared drives.•
Neighborhood
Conservation
Single family houses and duplexes with traditional
front yards.
20’ min.Parking behind front
facades accessed from
private driveways.•
Table 3. Frontages and Street Types
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 50
A) General
The Storefront 1 Frontage Standards are intended for
application along Street Types A, B, and C which are
identified as appropriate for high levels of existing
or planned pedestrian activity and active ground
floor uses. Development standards for this type of
frontage require front building facades and building
entries oriented to public sidewalks with traditional
storefront design treatments with large, transparent
display windows, building entries at sidewalk grade,
awnings or canopies, minimal front setbacks, and
parking to the rear of occupied building space.
(In the sections below, the bold lettering in
parentheses refers to the annotations in Figures 10
and 11.)
B) Building Setbacks
1. Buildings shall be placed along street frontages
consistent with the following building setbacks from
property lines:
a. Front Setbacks (A): 0 feet minimum, 3 feet
maximum.
b. Side Setbacks (B): 0 feet maximum, or as
required by applicable building and fire codes.
c. Rear Setbacks (C): 10 feet minimum.
2. Front building setbacks on Fort Harrison Avenue,
Cleveland Street, and Osceola Avenue shall be
increased to the extent required to allow for the
creation of sidewalks widths consistent with the
Master Streetscape Plan within the Clearwater
Downtown Redevelopment Plan.
3. To promote continuity of frontages along front
setbacks, the space between buildings on the same
or adjacent sites shall be 20 feet maximum and may
be occupied by a mid-block pedestrian passageway
open for public use during regular business hours.
Where such space is provided with no pedestrian
passageway, a 6-foot minimum, 8-foot maximum
high brick or other masonry wall, wall with masonry
columns linked by substantial grill work, or wall
designed to match the architectural design of the
building shall be constructed in line with the front
building facade.
SECTION C-404. STOREFRONT 1 FRONTAGE
Figure 9. Storefront 1 Example
B
B
D
Building
C
Rear
Parking
AA
E
F
Building
Rear
Parking
Figure 10. Storefront 1 Building Placement
Figure 11. Storefront 1 Parking & Projections
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
51
C) Front Setback Improvements
Where front setbacks are provided, the area within
the setback shall be improved as a hardscape
extension of the public streetscape with no change
in elevation from adjacent sidewalks, no landscape
areas, and no permanent physical obstructions such
as a curbing, railing, or fencing. Movable furnishings,
including tables, seats, and landscape planters, are
permitted.
D) Ground Floor Facades & Entries
1. Building facades along street frontages shall meet
building design standards in Appendix C, Division 6.
2. Ground floor front building facades shall meet the
following standards (D):
a. Building facades shall be located along front
setbacks and aligned parallel to streets and
public sidewalks.
b. A minimum 60 percent of the area of the
ground floor facade between 2 and 10 feet
in height above adjacent ground level shall
consist of storefront windows and doors with
transparent glazing with no more than 10
percent daylight reduction (tinting) and no
reflective or mirrored coating or treatment.
Transom windows are encouraged above
storefront display windows. Residential
window types, with closely spaced mullions
and recessed punched windows, are not
allowed for storefront frontages. The bottom
of storefront windows shall be no more than 2
feet above the adjacent ground level.
c. Primary entries to individual ground floor
tenant spaces and entries to shared lobbies for
upper story spaces shall be located along the
front facade and may be recessed 18 inches
maximum.
d. Thresholds at front building entries and the
ground floor finished floor elevation shall
match the elevation of the abutting public
sidewalk or publicly accessible plaza.
e. The ground floor floor-to-structural-ceiling
height shall be 14 feet minimum and ground
floor building space shall be designed to
meet Florida Building Code requirements for
commercial uses.
3. Awnings, canopies, or other forms of weather
protection shall be required along at least 80 percent
of the front facade and shall meet the standards in
Appendix C, Division 6 (E).
E) Parking
1. In addition to the following standards, parking
location, design and access shall meet the standards
in Appendix C, Division 5.
2. Parking shall be located to the rear of the property
away from the primary street frontage and corner
locations. Parking to the side of buildings is
prohibited.
3. Parking, vehicular loading/unloading areas, and
passenger drop off areas are prohibited in front
setbacks.
4. Parking and vehicular circulation areas
incorporated in the ground floor of a building along
street frontages shall be located behind fully-
enclosed, occupied building space with a depth of
20 feet minimum (F).
5. Surface and structured parking shall comply with
side and rear building setbacks. Side and/or rear
setbacks shall not apply between surface parking
areas on abutting properties which provide for
shared access and use.
6. With approval from appropriate City, County
or State authorities, parallel parking may be
constructed within the right-of-way along streets
abutting the property.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 52
A) General
The Storefront 2 Frontage Standards are intended for
application along Street Type C which is identified
as appropriate for moderate levels of existing or
planned pedestrian activity. Development standards
for this frontage require front building facades
and building entries oriented to public sidewalks
with traditional storefront design treatments with
large, transparent display windows, building entries
at sidewalk grade, awnings or canopies, minimal
front setbacks, and parking to the side and rear of
occupied building space.
(In the sections below, the bold lettering in
parentheses refers to the annotations in Figures 13
and 14.)
B) Building Setbacks
1. Buildings shall be placed along street frontages
consistent with the following building setbacks from
property lines:
a. Front Setbacks (A): 0 feet minimum, 3 feet
maximum.
b. Side Setbacks (B): 0 feet maximum, or as
required by applicable building and fire codes.
c. Rear Setbacks (C): 10 feet minimum.
2. Front building setbacks on Fort Harrison Avenue,
Cleveland Street, and Osceola Avenue shall be
increased to the extent required to allow for the
creation of sidewalks widths consistent with the
Master Streetscape Plan within the Clearwater
Downtown Redevelopment Plan.
C) Front Setback Improvements
1. Where front setbacks are provided, the area
within the setback shall be improved primarily as a
hardscape extension of the public streetscape with
no change in elevation from adjacent sidewalks.
2. Landscape areas may account for 35 percent
maximum of the front setback area. Such
landscaping shall comply with landscape
requirements in Section 3-1202.
3. Low curbing may be used to define the edge
of landscape areas but no permanent physical
obstructions such as walls, railing, or fencing are
permitted.
SECTION C-405. STOREFRONT 2 FRONTAGE
Figure 12. Storefront 2 Example
D
B
C
Building
Rear
Parking
Limited
Side Parking
B
A
DD
Figure 13. Storefront 2 Building Placement
Figure 14. Storefront 2 Parking & Projections
G
F
Building
Rear
Parking
Limited
Side Parking
E
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
53
D) Ground Floor Facades & Entries
1. Building facades along street frontages shall meet
building design standards in Appendix C, Division 6.
2. Ground floor front building facades shall meet the
following standards (D):
a. Building facades shall be located along front
setbacks and aligned parallel to streets and
public sidewalks.
b. A minimum 50 percent of the area of the
ground floor facade between 2 and 10 feet
in height above adjacent ground level shall
consist of storefront windows and doors with
transparent glazing with no more than 10
percent daylight reduction (tinting) and no
reflective or mirrored coating or treatment.
Transom windows are encouraged above
storefront display windows. Residential
window types, with closely spaced mullions
and recessed punched windows, are not
allowed for storefront frontages. The bottom
of storefront windows shall be no more than 2
feet above the adjacent ground level.
c. Primary entries to individual ground floor
tenant spaces and entries to shared lobbies for
upper story spaces shall be located along the
front facade and may be recessed 18 inches
maximum.
d. Thresholds at front building entries and the
ground floor finished floor elevation shall
match the elevation of the abutting public
sidewalk or publicly accessible plaza.
e. The ground floor floor-to-structural-ceiling
height shall be 14 feet minimum and ground
floor building space shall be designed to
meet Florida Building Code requirements for
commercial uses.
3. Awnings, canopies, or other forms of weather
protection shall be required along at least 80 percent
of the front facade and shall meet the standards in
Appendix C, Division 6 (E).
E) Parking
1. In addition to the following standards, parking
location, design and access shall meet standards in
Appendix C, Division 5.
2. Parking, vehicular loading/unloading areas, and
passenger drop off areas are prohibited in front
setbacks.
3. Surface parking located to the side of buildings
along streets shall be no greater than 1 bay in width
or 60 feet maximum as measured along the street
frontage and shall be set back 5 feet behind front
building facades and screened from public sidewalks
by a opaque hedge or wall 24 to 36 inches in height
(F).
4. Parking and vehicular circulation areas
incorporated in the ground floor of a building along
street frontages shall be located behind fully-
enclosed, occupied building space with a depth of
20 feet minimum (G).
5. Surface and structured parking shall comply with
side and rear building setbacks. Side and/or rear
setbacks shall not apply between surface parking
areas on abutting properties which provide for
shared access and use.
6. With approval from appropriate City, County
or State authorities, parallel parking may be
constructed within the right-of-way along streets
abutting the property.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 54
A) General
The Workshop/Flex Frontage Standards are
intended for application along Street Type D which
is identified as appropriate for a mix of land uses
and building types. Development standards for this
frontage require front building facades and building
entries oriented to public sidewalks with modest
front setbacks and facade transparency, and parking
to the rear or side of occupied building space.
(In the sections below, the bold lettering in
parentheses refers to the annotations in Figures 16
and 17.)
B) Building Setbacks
1. Buildings shall be placed along street frontages
consistent with the following building setbacks from
property lines:
a. Front Setbacks (A): 5 feet minimum, 10 feet
maximum.
b. Side Setbacks (B): 10 feet minimum.
c. Rear Setbacks (C): 10 feet minimum.
C) Front Setback Improvements
1. The front setback area shall be improved as a
landscape area with walkway connections between
sidewalks and front building entries. Low curbing
may be used to define the edge of landscape areas
but no permanent physical obstructions such as
walls, railings, or fencing are permitted between the
street and front building facade.
2. Landscaping in the front setback area shall
comply with landscape requirements in Section
3-1202.
3. Hardscape areas improved as open air patio or
café space may account for 50 percent maximum of
the front setback area. Such areas may be defined by
railings or low walls 36 inches maximum in height.
SECTION C-406. WORKSHOP/FLEX FRONTAGE
Figure 15. Workshop/Flex Example
B
C
Building
Rear
Parking
B
D
A
Limited
Side ParkingD
Figure 16. Workshop/Flex Building Placement
Figure 17. Workshop/Flex Parking & Projections
Building
Rear
Parking
Limited
Side Parking
F
E
G
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
55
D) Ground Floor Facades & Entries
1. Building facades along street frontages shall meet
building design standards in Appendix C, Division 6.
2. Ground floor front building facades shall be
designed to meet the following standards (D):
a. Building facades shall be located along front
setbacks and aligned parallel to streets and
public sidewalks.
b. A minimum 40 percent of the area of the
ground floor facade between 2 and 10 feet
in height above adjacent ground level shall
consist of windows and doors with transparent
glazing with no more than 10 percent daylight
reduction (tinting) and no reflective or
mirrored coating or treatment.
c. Primary entries to individual ground floor
tenant spaces and entries to shared lobbies for
upper story spaces shall be located along the
front facade and may be recessed 18 inches
maximum.
d. Thresholds at front building entries and the
ground floor finished floor elevation may be
elevated 18 inches maximum above the grade
of the abutting public sidewalk or publicly
accessible plaza.
e. The ground floor floor-to-structural-ceiling
height shall be 14 feet minimum and ground
floor building space shall be designed to
meet Florida Building Code requirements for
commercial uses.
3. Awnings, canopies, or other forms of weather
protection shall be required at building entries and
shall meet the standards in Appendix C, Division 6
(E).
E) Parking
1. In addition to the following standards, parking
location, design and access shall meet standards in
Appendix C, Division 5.
2. Parking, vehicular loading/unloading areas, and
passenger drop off areas are prohibited in front
setbacks.
3. Surface parking located to the side of buildings
along streets shall be no greater than 2 bays in width
or 120 feet maximum as measured along the street
frontage and shall be set back 5 feet behind front
building facades and screened from public sidewalks
by a opaque hedge or wall 24 to 36 inches in height.
(F).
4. Surface parking and vehicular circulation areas
incorporated in the ground floor of a building along
street frontages shall be located behind fully-
enclosed, occupied building space with a depth of
20 feet minimum (G).
5. Surface and structured parking shall comply with
side and rear building setbacks. Side and/or rear
setbacks shall not apply between surface parking
areas on abutting properties which provide for
shared access and use.
6. With approval from appropriate City, County
or State authorities, parallel parking may be
constructed within the right-of-way along streets
abutting the property.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 56
A) General
The Urban Residential 1 Frontage Standards are
intended for application along Street Types B and
C which are identified as appropriate for high
levels of existing or planned pedestrian activity.
Development standards for this frontage require
buildings oriented to public sidewalks with
residential ground floor uses with minimal front
setbacks, ground floors elevated above adjacent
sidewalk grade, and parking to the rear of occupied
building space.
(In the sections below, the bold lettering in
parentheses refers to the annotations in Figures 19
and 20.)
B) Building Setbacks
1. Buildings shall be placed along street frontages
consistent with the following building setbacks from
property lines:
a. Front Setbacks (A): 3 feet minimum, 5 feet
maximum.
b. Side Setbacks (B): 0 feet maximum, or as
required by applicable building and fire codes.
c. Rear Setbacks (C): 10 feet minimum.
2. Front building setbacks on Fort Harrison Avenue,
Cleveland Street, and Osceola Avenue shall be
increased to the extent required to allow for the
creation of sidewalks widths consistent with the
Master Streetscape Plan within the Clearwater
Downtown Redevelopment Plan.
3. To promote continuity of frontages along front
setbacks, the space between buildings on the same
or adjacent sites shall be 20 feet maximum and may
be occupied by a mid-block pedestrian passageway
open for tenant use. Where such space is provided
with no pedestrian passageway, a 6-foot minimum,
or 8-foot maximum high brick or other masonry wall,
wall with masonry columns linked by substantial grill
work, or wall designed to match the architectural
design of the building shall be constructed in line
with the front building facade.
SECTION C-407. URBAN RESIDENTIAL 1 FRONTAGE
Figure 18. Urban Residential 1 Example
B
Building
C
Rear
Parking
D
B
AAA
Figure 19. Urban Residential 1 Building Placement
Figure 20. Urban Residential 1 Parking & Projections
E
Building
Rear
Parking
F
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
57
C) Front Setback Improvements
1. The front setback area shall be improved with
landscape areas and walkways providing access to
common building entries and to porches or stoops
at entries to ground floor units. Walkways to building
entries shall generally match sidewalk grade.
2. Landscaping in the front setback area shall
comply with landscape requirements in Section
3-1202.
3. Walls, railings, fencing, or other similar
improvements not part of a porch or stoop are
prohibited within front setbacks.
4. Fenced, walled, or otherwise enclosed patios
or other forms of enclosed outdoor space are
not permitted for ground floor units along street
frontage.
D) Ground Floor Facades & Entries
1. Building facades along street frontages shall meet
building design standards in Appendix C, Division 6.
2. Ground floor front building facades shall meet the
following standards (D):
a. Building facades shall be located along front
setbacks and aligned parallel to streets and
public sidewalks.
b. The finished floor elevation of ground floor
residential units along front setbacks shall
be elevated 18 inches minimum, 36 inches
maximum above the grade of adjacent
sidewalks.
c. Primary entries to individual ground floor units
and shared lobby space providing access to
upper story units shall be located along the
front facade and be visible from streets and
sidewalks.
3. Stoops shall be provided at entries to individual
ground floor units and be designed to meet the
following standards (E):
a. Stoops may project 5 feet maximum from front
building facades into setbacks.
b. Stoops shall include stairs and landings
providing access to unit entries with low walls
or railings on stairs and landings as required by
Florida Building Code.
c. No more than two front stoops serving
adjacent units shall be connected.
d. Landscape areas between stoops may
be defined by curbing or low walls. Such
landscaping shall comply with landscape
requirements in Section 3-1202.
4. Canopies or other forms of weather protection
shall be provided at front building entries to shared
ground floor lobby space and shall meet the
standards in Appendix C, Division 6 (E).
E) Parking
1. In addition to the following standards, parking
location, design and access shall meet standards in
Appendix C, Division 5.
2. Parking shall be located to the rear of the property
away from the primary street frontage and corner
locations. Parking to the side of buildings is
prohibited.
3. Parking, vehicular loading/unloading areas, and
passenger drop off areas are prohibited in front
setbacks.
4. Parking and vehicular circulation areas
incorporated in the ground floor of a building along
street frontages shall be located behind fully-
enclosed, occupied building space with a depth of
20 feet minimum (F).
5. Surface and structured parking shall comply with
side and rear building setbacks. Side and/or rear
setbacks shall not apply between surface parking
areas on abutting properties which provide for
shared access and use.
6. With approval from appropriate City, County
or State authorities, parallel parking may be
constructed within the right-of-way along streets
abutting the property.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 58
A) General
The Urban Residential 2 Frontage Standards are
intended for application along Street Type D which
is identified as appropriate for a mix of land uses
and building types. Development standards for
this frontage require buildings oriented to public
sidewalks with residential ground floor uses with
modest front setbacks, ground floors elevated above
adjacent sidewalk grade, and parking to the rear of
occupied building space.
(In the sections below, the bold lettering in
parentheses refers to the annotations in Figures 22
and 23.)
B) Building Setbacks
1. Buildings shall be placed along street frontages
consistent with the following building setbacks from
property lines:
a. Front Setbacks (A): 8 feet minimum, 15 feet
maximum.
b. Side Setbacks (B): 5 feet minimum or as
required by applicable building and fire codes.
c. Rear Setbacks (C): 10 feet minimum.
C) Front Setback Improvements
1. The front setback area shall be improved with
landscape areas and walkways providing access to
common building entries and to porches or stoops
at entries to ground floor units. Walkways to building
entries shall generally match sidewalk grade.
2. Landscaping in the front setback area shall
comply with landscape requirements in Section
3-1202.
3. Walls, railings, fencing, or other similar
improvements not part of a porch or stoop are
prohibited within front setbacks.
D) Ground Floor Facades & Entries
1. Building facades along street frontages shall meet
building design standards in Appendix C, Division 6.
2. Ground floor front building facades shall meet the
following standards (D):
a. Building facades shall be located along front
setbacks and aligned parallel to streets and
public sidewalks.
SECTION C-408. URBAN RESIDENTIAL 2 FRONTAGE
Figure 21. Urban Residential 2 Example
B
C
Building
Rear
Parking
B
D
AAA
Figure 22. Urban Residential 2 Building Placement
Figure 23. Urban Residential 2 Parking & Projections
Building
Rear
Parking
E
F
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
59
b. The finished floor elevation of ground floor
residential units along front setbacks shall
be elevated 18 inches minimum, 36 inches
maximum above the grade of adjacent
sidewalks.
c. Primary entries to individual ground floor units,
where provided, and shared lobby space shall
be located along the front facade and be visible
from streets and sidewalks.
3. Where primary entries to individual ground
floor units are located along the front facade, front
porches or stoops shall be provided at entries and
designed to meet the following standards (E):
a. Porches and stoops may project 4 feet
minimum, 8 feet maximum from front building
facades into setbacks but shall be located no
closer than 2 feet from public sidewalks.
b. No more than two front porches or stoops
serving adjacent units shall be connected.
c. Landscape areas at least 8 feet in width as
measured along the front building facade shall
be provided between individual or connected
porches or stoops.
4. Canopies or other forms of weather protection
shall be provided at front building entries to shared
ground floor lobby space and shall meet the
standards in Appendix C, Division 6 (E).
E) Parking
1. In addition to the following standards, parking
location, design and access shall meet standards in
Division 5.
2. Parking shall be located to the rear of the property
away from the primary street frontage and corner
locations. Parking to the side of buildings is
prohibited.
3. Parking, vehicular loading/unloading areas, and
passenger drop off areas are prohibited in front
setbacks.
4. Parking and vehicular circulation areas
incorporated in the ground floor of a building along
street frontages shall be located behind fully-
enclosed, occupied building space with a depth of
20 feet minimum (F).
5. Surface and structured parking shall comply with
side and rear building setbacks. Side and/or rear
setbacks shall not apply between surface parking
areas on abutting properties which provide for
shared access and use.
6. With approval from appropriate City, County
or State authorities, parallel parking may be
constructed within the right-of-way along streets
abutting the property.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 60
A) General
The Neighborhood Infill Frontage Standards are
intended for application along Street Type E which is
identified as appropriate for residential development
and redevelopment. Development standards
for this frontage require attached and detached
dwellings oriented to public sidewalks with modest
landscaped front setbacks and parking to the rear of
occupied building space with parking to the rear of
occupied building space.
(In the sections below, the bold lettering in
parentheses refers to the annotations in Figures 25
and 26.)
B) Building Setbacks
1. Buildings shall be placed along street frontages
consistent with the following building setbacks from
property lines:
a. Front Setbacks (A): 8 feet minimum, 15 feet
maximum.
b. Side Setbacks (B): 5 feet minimum or as
required by applicable building and fire codes.
c. Rear Setbacks (C): 10 feet minimum.
C) Front Setback Improvements
1. The front setback area shall be improved with
landscape areas and walkways providing access to
common building entries and to porches or stoops
at entries to ground floor units. Walkways to building
entries shall generally match sidewalk grade.
2. Walls, railings, fencing, or other similar
improvements not part of a porch or stoop are not
permitted within front setbacks.
3. Fenced, walled, or otherwise enclosed patios or
other forms of outdoor space are not permitted for
ground floor units along street frontage.
D) Ground Floor Facades & Entries
1. Building facades along street frontages shall meet
building design standards in Appendix C, Division 6.
Figure 24. Neighborhood Infi ll Example
B
B
CA
Building
CA
D
Rear
Parking
SECTION C-409. NEIGHBORHOOD INFILL FRONTAGE
Figure 25. Neighborhood Infi ll Building Placement
Figure 24. Neighborhood Infi ll Parking & Projections
Building
E
Rear
Parking
Rear
Parking
F
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
61
2. Ground floor front building facades shall meet the
following standards (D):
a. Building facades shall be located along front
setbacks and aligned parallel to streets and
public sidewalks.
b. The finished floor elevation of ground floor
residential units along front setbacks shall
be elevated 18 inches minimum, 36 inches
maximum above the grade of adjacent
sidewalks.
c. Primary entries to ground floor units and
shared lobby space shall be located along the
front facade and be visible from streets and
sidewalks.
3. Front porches or stoops shall be provided at
entries to individual ground floor units and be
designed to meet the following standards (E):
a. Porches may project 6 feet minimum, 10 feet
maximum from front building facades into
setbacks. Stoops may project 4 feet minimum,
6 feet maximum from front building facades
into setbacks. Neither shall be located closer
than 2 feet from front property line.
b. For buildings at corner locations, porches shall
be oriented to the primary street frontage
and wrap around from to the facade along
the secondary street frontage and extend 6
feet minimum along the facade facing the
secondary street frontage.
c. No more than two front porches or stoops
serving adjacent units shall be connected.
d. Landscape areas shall be provided between
individual or connected porches or stoops and
shall be at least 8 feet in length as measured
along the front building facade.
4. Canopies or other forms of weather protection
shall be provided at front building entries to
shared ground floor lobby space and shall meet
the standards in Appendix C, Division 6 (E).
E) Parking
1. In addition to the following standards, parking
location, design and access shall meet the standards
in Appendix C, Division 5.
2. Surface parking shall be located to the rear of
buildings away from the primary street frontage and
corner locations.
3. Parking to the side of buildings behind front
building facades is permitted only for single family
detached dwellings and duplex building types. Such
parking shall be in single width private driveways
perpendicular to the right-of-way and may be
located in front and side setbacks but may be no
closer than 2 feet from side lot lines.
4. Surface parking lots serving multiple dwelling
units shall comply with side and rear building
setbacks. Side and/or rear setbacks shall not apply
between surface parking lots on abutting properties
which provide for shared access and use.
5. Parking, vehicular loading/unloading areas, and
passenger drop off areas are prohibited in front
setbacks.
6. Parking and vehicular circulation areas
incorporated in the ground floor of a building
or parking garage shall be located behind fully-
enclosed, occupied building space along street
frontages with a depth of 20 feet minimum (F).
7. With approval from appropriate City, County
or State authorities, parallel parking may be
constructed within the right-of-way along streets
abutting the property.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 62
A) General
The Neighborhood Conservation Frontage Standards
are intended for application along Street Type F
which is identified as appropriate for residential
development and redevelopment. Development
standards for this frontage require detached
dwellings and attached dwellings (two units
maximum, may include detached dwelling with one
carriage house), as described in Table 4. Attached
Dwelling Types General. oriented to public sidewalks
with front lawns and parking to the rear of occupied
building space with allowance for limited parking in
private driveways to the side of houses.
(In the sections below, the bold lettering in
parentheses refers to the annotations in Figures 28
and 29.)
B) Building Setbacks
1. Buildings shall be placed along street frontages
consistent with the following building setbacks from
property lines:
a. Front Setbacks (A): 20 feet minimum.
b. Side Setbacks (B): 5 feet minimum.
c. Rear Setbacks (C): 10 feet minimum.
2. Front setbacks shall be no greater than the
average setback for buildings along the same block
frontage.
C) Front Setback Improvements
1. The front setback area shall be improved with
lawn and landscape areas.
2. Walkways may be provided to connect public
sidewalks with porches or stoops at entries to
ground floor units. Walkways to building entries shall
generally match sidewalk grade.
3. Walls, railings, fencing, or other similar
improvements not part of a porch or stoop are not
permitted within front setbacks except that picket
fences no higher than 36 inches in height may be
permitted to define the front yards of individual
units.
4. Fenced, walled, or otherwise enclosed patios
or other forms of enclosed outdoor space are not
permitted in front setbacks.
SECTION C-410. NEIGHBORHOOD CONSERVATION FRONTAGE
Figure 27. Neighborhood Conservation Example
C
C
C
A
A
A
Attached Dwellings
Detatched Dwelling
D
B
B
B
D
B
Figure 28. Neighborhood Conservation Building
Placement
Figure 24. Neighborhood Conservation Parking &
Projections
G
E
E
E
F
F
F
Rear
Parking
Rear
Parking
G
G
Driveway Parking
Driveway Parking
Driveway Parking
Attached Dwellings
Detatched Dwelling
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
63
D) Ground Floor Facades & Entries
1. Building facades along street frontages shall meet
building design standards in Appendix C, Division 6.
2. Ground floor front building facades shall meet the
following standards (D):
a. Building facades shall be located along front
setbacks and aligned parallel to streets and
public sidewalks.
b. Primary entries to ground floor units shall be
located along the front facade and be visible
from streets and sidewalks.
3. Front porches or stoops shall be provided at
entries to individual units and be designed to meet
the following standards (E):
a. Porches may project 6 feet minimum, 10 feet
maximum from front building facades into
setbacks. Stoops may project 4 feet minimum,
6 feet maximum from front building facades
into setbacks.
b. For buildings at corner locations, porches shall
be oriented to the primary street frontage
and wrap around from to the facade along
the secondary street frontage and extend 6
feet minimum along the facade facing the
secondary street frontage.
c. No more than two front porches or stoops
serving attached units shall be connected.
d. Landscape areas shall be provided between
individual or connected porches or stoops and
shall be at least 8 feet in length as measured
along the front building facade.
E) Parking
1. In addition to the following standards, parking
location, design and access shall meet standards the
in Appendix C, Division 5.
2. Surface parking lots shall be located to the rear of
buildings away from the primary street frontage and
corner locations.
3. Parking is permitted in single width private
driveways. Such driveways shall meet the side
setback requirement and be located to the side of
buildings (F).
4. Parking incorporated in enclosed garages or the
ground floor of a detached or attached dwelling shall
be set back 5 feet minimum from the front building
facade (G).
5. With approval from appropriate City, County
or State authorities, parallel parking may be
constructed within the right-of-way along streets
abutting the property.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 64
SECTION C-411. FRONTAGE ALONG
SERVICE STREETS
A) Building Setbacks
Buildings with frontage along streets designated as
Service Streets on Figure 2. Regulating Plans - Street
Types and Key Corners, shall be placed consistent
with the following building setbacks from property
lines:
1. Front Setbacks: 5 feet minimum.
2. Side Setbacks: 10 feet minimum.
3. Rear Setbacks: 10 feet minimum.
B) Front Setback Improvements
The front setback area shall be improved with
landscaping and fencing to buffer parking lot or
parking structures and service areas. Such buffers
and fencing shall comply with standards in Appendix
C, Division 5.
C) Parking & Vehicular Circulation
Parking, vehicular circulation, and other vehicular
use areas are permitted along the frontage and
shall be located and designed to meet standards in
Appendix C, Division 5.
Column intentionally Blank
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
65
Division 5. Site Design Standards
SECTION C-501. GENERAL
Projects within the Downtown District shall be
designed to advance goals for the creation of
active, attractive, safe, and comfortable streets,
streetscapes, and public spaces in Downtown
Clearwater. Projects shall be designed to contribute
to and create a walkable urban environment with
generally consistent setbacks along street frontages,
active ground floor uses, front building entries,
and attractive storefronts. Vehicular parking and
service areas shall be located primarily to the rear of
buildings and appropriately screened to minimize
the visual impact on streets, streetscapes, and public
spaces. The existing street grid shall be retained
and expanded where possible, curb cuts shall be
minimized, and streetscapes shall be improved
to provide for a safe and convenient pedestrian
network.
SECTION C-502. DEVELOPMENT
PATTERN
A) Existing Street Preservation
The existing street network shall be maintained. The
vacation of existing public streets and alleys shall
be discouraged unless new public streets and alleys
are constructed to replace and serve the function of
those vacated.
B) Development Blocks & Lots
1. Projects shall be configured with development
blocks scaled to accommodate buildings, public
spaces, and mid-block off-street parking and service
areas.
2. Block dimensions shall generally be as follows but
may be adjusted to account for irregularly shaped
parcels, utilities and utility easements, stormwater
conveyance systems, and other features.
a. Minimum block length: 200 feet
b. Maximum block length: 600 feet
3. Lots shall maintain a consistent size, scale, pattern
and rhythm of the surrounding block(s).
C) New Private Drives
Projects on sites of 5 acres or more shall be
developed with new private drives designed
consistent with the following standards:
1. New private drives shall be configured to
create interconnected networks of drives defining
development blocks as described in Appendix C,
Section C-502.B and serve as secondary vehicular
travel ways for vehicles and pedestrians.
2. New private drives shall be designed as two-
way drives designed with a minimum 6-foot wide
landscape strip with shade trees between curbs and
sidewalks, and a continuous pedestrian zone with a
6-foot minimum wide unobstructed sidewalk. These
drives may include parallel parking, landscaped
medians, bike lanes, and other features.
3. New private drives shall be configured to align
with existing or planned streets or drives on adjacent
sites to create an interconnected network. Stub outs
shall be provided to allow future connections to
adjacent sites.
D) New Private Service Drives
To access parking and service areas located
behind buildings where access by public alley is
not available, new private services drives shall be
constructed and designed consistent with the
following standards:
1. New service drives shall be designed for one- or
two-way travel.
2. In locations where new service drives provide
access to multiple lots and where rear lot solid waste
collection is planned, new service drives shall be
designed to accommodate through block travel with
no dead end or cul-de-sac.
3. For residential projects, new service drives shall
be designed with sufficient space to allow for vehicle
turning movements to access enclosed parking.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 66
SECTION C-503. ACCESS & CIRCULATION
A) Site Access
1. All vehicular access shall occur from the rear of
the property via a public alley (either existing or
constructed as part of a development proposal),
private service drive, or via a cross access easement
from an adjacent property. Should none of these
options be available or are determined to be
infeasible by the City, vehicular access shall be
permitted from a secondary street frontage.
Vehicular access shall only be permitted from a
primary street frontage when none of the above
means of vehicular access is determined by the City
to be available.
2. Existing curb cuts shall be closed where possible
and/or consolidated to minimize impacts on
pedestrian circulation along public sidewalks.
3. Establishing joint/common access drives, where
such drives are permitted, is encouraged to minimize
curb cuts and impacts on pedestrian circulation
along public sidewalks.
B) Streetscape Improvements
Improvements to streetscapes within rights-of-
way along lot frontages, including reconstruction
shall be required pursuant Section 3-1701. To the
extent possible given right-of-way limits and utility
conflicts, and with approval of the FDOT, Pinellas
County, and/or the City, reconstruction shall follow
the standards for streetscapes found in the Master
Streetscape Plan within the Clearwater Downtown
Redevelopment Plan.
C) Pedestrian Circulation & Access
1. Pedestrian walkways shall be provided to access
parking lots and parking structures behind or to the
side of buildings, connect destinations on adjacent
properties, connect front building entries to adjacent
sidewalks, and allow pedestrian circulation through
parking lots to create a continuous pedestrian
network.
2. Pedestrian walkways shall be 6-foot wide
minimum and free of obstructions.
3. Pedestrian walkways that cross a parking area or
other vehicular use areas shall be clearly marked with
striping, contrasting paving materials (e.g., light-
color concrete inlay between asphalt), textured or
raised pavement, or other appropriate treatment as
approved by City staff.
4. Where specialty paving, such as pavers, decorative
concrete, or other materials, is used for public
sidewalks or other pedestrian walkways, the
specialty paving shall continue across parking access
drive aisles.
5. Pedestrian walkways provided between buildings
shall be designed to meet the following standards.
a. Where blocks are longer than 600 feet, one
mid-block pedestrian walkway open to the
public during regular building hours shall be
provided.
b. Pedestrian walkways between buildings shall
be at least 15-foot wide and 20-foot wide on
average.
c. Pedestrian scale lighting shall be provided
along pedestrian facilities.
D) Cross Parcel Connections
To facilitate circulation and improve accessibility,
vehicle and pedestrian paths on adjacent sites
shall be interconnected. Parking lot drive aisles,
private drives, private service drives, and pedestrian
walkways shall be aligned and connected, and drive
aisle stub outs shall be constructed on properties
abutting undeveloped sites to allow for future
connections.
E) Connection to Trails
Pedestrian and bicycle connections to the Pinellas
Trail and/or Druid Trail, or future trails, bikeways, or
the like, that are visible from public rights-of-way
and/or building entrances shall be incorporated into
site plans where property is adjacent to the Trail(s).
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
67
SECTION C-504. PARKING & SERVICE
AREAS
A) Surface Parking
1. Surface parking and services areas shall be
designed to meet the landscaping standards set
forth in Article 3, Division 12 and the parking and
loading standards set forth in Article 3, Division 14.
2. Surface parking lots shall be screened from
abutting residential uses by fences or walls six feet in
height.
3. Interior islands of parking lots in new projects
shall be designed to utilize Low Impact Development
techniques such as bioretention swales and native
species. Where parking curbs and gutters are
provided, they shall have breaks to allow water to
enter the bioretention facilities within the parking
landscape islands. Parking lots with less than 20
spaces are exempt from interior island requirements
in Section 3-1202.E.2 of this Development Code.
B) Structured Parking
All structured parking, whether freestanding,
attached to a building, or integrated into a building
envelope, shall be designed to comply with
requirements for parking garages set forth in Article
3, Division 14, and design standards in Divisions 4
and 6 in these standards.
C) Service Areas
1. Service areas, including areas providing access
to loading docks and areas designated for the
placement of waste containers and recycling
equipment, shall be located to the rear of buildings
in the most unobtrusive location possible and
screened from adjacent properties and rights-
of-way with architecturally finished walls and
gated enclosures designed consistent with and
complementary to the exterior facade of the
building.
2. Service areas, including areas providing access
to loading docks and areas designated for the
placement of waste containers and recycling
equipment, shall be accessed from secondary streets
and alleys.
SECTION C-505. GARAGES FOR
ATTACHED OR DETACHED DWELLINGS
Garages shall be located behind the principal
building and accessed from public alleys, private
drives, or private service drives. Where public alleys,
private drives, or private service drives are not
provided, single width private driveways no greater
than 10 feet in width maximum are permitted and
the following standards shall apply.
1. Attached, front facing garages serving detached
dwellings, where permitted, shall be set back
5 feet minimum from the front facade of the
building.
2. Detached garages shall be located behind the
principle building and accessed from a single
width private driveway.
3. Attached or detached garages on corner sites
shall be located to the rear of the property away
from the primary street frontage, oriented toward
a secondary street frontage, and accessed from a
single width private driveway.
SECTION C-506. LANDSCAPE & FENCING/
WALLS
A) Landscape Requirements in Article 3, Division 12
Landscape improvements shall meet the general
landscaping standards set forth in Article 3, Division
12 n addition to the frontage standards in Appendix
C, Division 4 and landscape and parking standards in
Appendix C, Division 5.
B) Fences & Walls
1. Fences and/or walls, where permitted along
side and/or rear property lines, shall be located
behind front building facades, and shall be painted,
architecturally finished and designed consistent with
and complementary to the exterior facade of the
building.
2. Chain link, razor wire, barbed wire, or other similar
fences are prohibited.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 68
C) Utility/Infrastructure Facilities
Utility/Infrastructure facilities other than
telecommunication towers and utility distribution
lines shall be screened from public view by
landscape screens or architecturally-finished walls
and enclosures.
SECTION C-507. STORMWATER
MANAGEMENT
Stormwater retention and detention areas are
not permitted in front setbacks unless located
underground in exfiltration trenches or open-
bottomed underground storage and retention
systems, or as part of a Low Impact Development
stormwater management system incorporating
features such as rain gardens and vegetative swales,
or pervious pavers or pavement for pedestrian use.
Traditional stormwater facilities such as dry and/or
wet retention/detention ponds are permitted to the
rear and side of buildings.
SECTION C-508. WATERFRONT
DEVELOPMENT
Waterfront development shall be located and
designed to meet all of the following standards.
A) Waterfront Setback
Waterfront development shall maintain waterfront
setback of 20 feet minimum from the sea wall,
property line, or mean high water line, whichever is
most interior to the property.
B) Parking
1. Residential uses along Clearwater Harbor shall
be designed with parking garages or with parking
areas internal to the site/building and screened from
Clearwater Harbor.
2. Perimeter screening shall not be required for
public parking located along waterfronts.
SECTION C-509. DRIVE-THROUGH
FACILITIES
Permitted ancillary drive-through facilities, including
all improvements associated with the drive-through
activity such as entry and exit drives, stacking
lanes, service windows, canopies, ATM kiosks, and
informational signage, shall be located and designed
to meet all of the following standards.
A) Location & Screening
Drive-through facilities shall be located to the rear
of the principal building, as illustrated in Figure 30.
Drive-Through Facilities.
B) Stacking Lanes
1. Stacking lanes shall be scaled to ensure queuing
vehicles do not block driveways, access to parking
areas, or pedestrian walkways.
2. Stacking lanes located along pedestrian walkways
shall be screened with landscaping and a wall 24 to
36 inches in height designed to complement the
exterior facade of the building.
C) Signage
Sufficient on-site signage and pavement markings
shall be provided to mark pedestrian walkways and
crossings, and to indicate direction of vehicular
travel and other conditions required to ensure safe
vehicular and pedestrian movement.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
69
Figure 30. Drive-Through Facilities Column intentionally Blank
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 70
Division 6. Building Design Standards
SECTION C-601. GENERAL
To support the creation of more pedestrian- and
transit-accessible destinations, buildings shall be
oriented toward adjacent streets and designed to
contribute to the creation of attractive, accessible
destinations. Building facades along streets and
public spaces shall be designed with attractive
ground floor facades, well-defined building entries,
and shall use quality building materials.
SECTION C-602. FACADE TREATMENT &
DESIGN
A) Complementary Design
All buildings and structures in projects with
multiple buildings and structures, including parking
structures, shall have complementary architectural
details, materials, colors, and design treatments. For
the purpose of this section, buildings and structures
shall include primary buildings, accessory structures,
parking structures, open air enclosures, fences and
walls, and other vertical improvements. The intent of
this provision is not to require a single design theme
or motif for projects with multiple buildings and/
or multiple tenants but to ensure a consistent level
of quality in the design and detailing of buildings,
parking structures, and other vertical improvements.
B) Facade Articulation
1. Buildings shall be designed with clearly
articulated bases to define the extent of the public
realm, provide spatial enclosure, and mediate
differences in scale between adjacent buildings.
Building bases shall constitute the facades of the
first one or two stories of the building. Distinctions
between building bases and upper story facades
shall be established through the use of changes
in material and color, the use of minor step backs
for upper story facades, and architectural molding,
cornice lines, or other modest projections.
2. To break up building facades along street
frontages, facades shall be divided vertically into
bays, as illustrated in Figure 31. Facade Bays &
Articulation. Facade bay widths shall range between
20 to 35 feet establishing a rhythm of vertical
modules unified by a complementary rhythm of
windows and window groupings. Facade bays shall
be distinguished by varying fenestration patterns,
recessing wall planes, varying building materials, or
establishing a rhythm of architectural elements such
as pilasters or window bays.
Figure 31. Facade Bays & Articulation Figure 32. Corner Treatments
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
71
3. To avoid flat, continuous facades above the
ground floor on all building sides, the maximum
length of an upper floor facade section shall be
between 80 and 120 feet and the articulation
between upper floor facade sections shall be
accomplished by recessing the facade 2 feet
minimum for a distance of at least 10 feet as
illustrated in Figure 31. Facade Bays & Articulation.
4. Vertical or horizontal changes in the plane of a
building facade for step backs, facade articulation,
or other purposes shall be differentiated by
architectural features including but not limited
to coping, balustrades, cornice lines, change in
materials, or changes in color.
5. Blank sections of ground floor building facades
fronting streets, public spaces, and surface parking
areas shall not exceed 20 feet in length. Elements
such as windows, doors, balconies, columns,
pilasters, changes in material, or other architectural
details that provide visual interest shall be
distributed across the facade in a manner consistent
with the overall design of the building.
C) Facade Materials
All building facades within view of a public street,
pedestrian walkway, waterfront, or other public
space, including side and rear facades, shall be
constructed of high quality materials such as
brick, stone, architectural block, concrete with an
architectural finish, and traditional cementitious
stucco. Side and rear facades shall use materials and
design features similar to or complementary to those
of the front facade. The use of metal facades shall not
be permitted.
D) Prohibited Glass Treatments on Ground Floors
The use of reflective, translucent, fritted, and other
forms of non-transparent glass in wall and window
systems on ground floor facades is prohibited.
E) Corner Facades
1. To create a seamless transition between the
facades of a building at a street corner, both
street-facing facades shall be designed with equal
architectural quality and detail as illustrated in
Figure 32. Corner Treatments.
2. Facade materials, window and wall treatments,
and design elements such as signs and awnings
shall be included on both sides of the building
facade. Additional corner emphasis with chamfered
or rounded facades, corner entries accentuated
through changes in design treatments, materials,
canopy projections, roof or parapet forms, or
through other architectural methods is required.
F) Parking Structures Design
1. Parking structures shall be designed with
architecturally-finished facades that complement
the details, materials, colors, and design treatments
of buildings in the project to contribute positively to
the overall character of a project.
2. The ground level facades of parking structures
along Service Street Types, public alleys, private
drives, private service drives, and pedestrian
walkways shall be designed with architectural
screening of openings, trellis or canopy projections,
or other architectural treatments to create safe,
comfortable, and quality pedestrian environments.
G) Security & Hurricane Protection
1. Security bars are prohibited on windows or doors
visible from public streets, public sidewalks, or public
spaces.
2. Hurricane shutters, if provided, shall be fitted as
an integral part of the storefront design, not visible
when not in use, and only be used during the time
frame in which a formally issued hurricane warning is
in effect.
H) Facade Lighting
Light Emitting Diode (LED) rope/ribbon lighting,
neon lighting, or other types of lighting used to
outline windows, signs, or other architectural
features shall be prohibited.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 72
SECTION C-603.AWNINGS, CANOPIES, &
BALCONIES
1. Ground floor awnings, canopies, and other forms
of shading devices or structures, where provided,
shall comply with the following standards.
a. Such devices and structures shall project 5 feet
minimum, 10 feet maximum from the front
facade with the exception that in no case shall
such projection be closer than five feet from
the curbline.
b. Such devices and structures shall be permitted
into required setbacks and over street rights-
of-way provided a clearance of eight feet over
grade is maintained.
c. Such devices and structures with supports may
be located up to the property line.
d. Such devices and structures that project
into rights-of-way shall be cantilevered or
suspended from the building facade.
2. Awnings, canopies, or other forms of shading
devices or structures are permitted on upper stories
and shall not extend further than 36 inches from the
facade.
3. Awnings, canopies, or other forms of shading
devices or structures shall not be backlit or
constructed of high-gloss material or fabric which
appears to be plastic, or be clad with barrel tiles,
asphalt shingles, or other standard roofing materials.
4. Balconies or other projections may encroach into
front setbacks. Awnings or canopies provided for
balconies shall not extend forward of the balcony.
SECTION C-604. ROOF DESIGN
Flat or pitched roofs are permitted for all building
types. Edges of pitched roofs shall be accentuated
with eaves and flat roofs shall have parapet walls,
decorative cornices, and/or other architectural
features. Mansard roof forms are prohibited.
SECTION C-605. BUILDING ENTRIES
A) Location
1. Building entries opening onto parking located to
the side or rear of buildings shall not be considered
primary building entries.
2. For sites with multiple frontages, the primary
building entry or entries shall be located along
the primary street frontage or at the corner of
the primary street frontage and secondary street
frontage.
B) Design Treatment
Primary building entries, including main entries
to individual tenant spaces and to lobbies used
to access upper story building space, shall
be distinguished by facade design, materials,
articulation, or other architectural treatments that
provide interest to the building facade and draw
attention to the entrance.
SECTION C-606. MECHANICAL
EQUIPMENT
Outdoor mechanical, electrical, and communication
equipment, including heating, air conditioning,
and ventilation equipment; venting and vent
terminations for commercial hoods; electric
meters; mechanical penthouses; electrical and
communication equipment, panels, and cabinets;
satellite dishes; and similar features shall be located
and designed to meet all of the following standards.
A) Equipment Placement
Outdoor mechanical, electrical, and communication
equipment, shall be placed on roofs or to the rear
or side of buildings and shall not be placed in front
setbacks.
B) Equipment Screening
Equipment shall be screened from public view
by landscape screens or architecturally-finished
walls and enclosures designed consistent with the
exterior facade of the building. Rooftop mechanical
and elevator penthouses shall be designed to
complement the design of street-facing building
facades and shall be clad on all sides in material used
on street-facing facades.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
73
SECTION C-607. ATTACHED DWELLING
TYPES
Table 4. Attached Dwelling Types General provides
an overview of several types of attached dwellings
which could be permitted in the Downtown District,
consistent with the applicable frontage standards
in Division 4. Attached dwellings may also be part
of mixed-use projects at various scales, where
residential uses are integrated vertically.
Column intentionally Blank
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 74
Attached Dwelling Type Description Building Frontage
Duplex: A residential building with the design character of a
large single family home, but occupied by two households living
separately in attached units. Said units may be attached front-to-
back, side-to-side, or be stacked (up and downs).
Urban Residential 2
Neighborhood Infi ll
Neighborhood Conservation
Carriage House: An accessory dwelling unit to a primary dwelling
unit on the same site. A carriage house provides permanent
provisions for living, sleeping, eating, cooking and sanitation, and
can be on the ground fl oor or above a garage, but shall be attached
to the garage.
Neighborhood Infi ll
Neighborhood Conservation
Townhomes: Also called townhouses, a residential building
occupied by households living separately in three or more attached
units. Said units are attached side-by-side in a two to three story
confi guration.
Urban Residential 1
Urban Residential 2
Neighborhood Infi ll
Fourplex: A residential building occupied by four households in
four separate units with two on the ground fl oor and two above
while sharing a single entryway.
Urban Residential 2
Neighborhood Infi ll
Small Multiplex: A residential building typically occupied by fi ve
to ten households living separately in fi ve to ten attached units.
Units within a small multiplex may have a variety of confi gurations,
including side-by-side, front-to-back, and stacked.
Urban Residential 2
Neighborhood Infi ll
Table 4. Attached Dwelling Types General
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
75
Attached Dwelling Type Description Building Frontage
Large Multiplex: A residential building typically occupied by 11
to 20 households living separately in 11 to 20 attached units. Units
within a large multiplex may have a variety of confi gurations,
including side-by-side and stacked, typically with one shared entry.
Urban Residential 1
Urban Residential 2
Mid Rise: A residential building typically occupied by multiple
households living separately. Mid rise buildings typically are fi ve to
seven stories in height, and contain structured parking for residents
and guests.
Urban Residential 1
Urban Residential 2
High Rise: A residential building typically occupied by multiple
households living separately. High rise buildings are typically
greater than seven stories in height, and contain structured parking
for residents and guests.
Urban Residential 1
Urban Residential 2
Figure 4. Attached Dwelling Types General (continued)
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 76
Division 7. Sign Standards [Reserved]
Page intentionally Blank
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
77
Division 8. Flexibility
SECTION C-801. GENERAL
Flexibility in the application of development
standards in Appendix C, Divisions 3, 4, 5, and 6
may be approved by the Community Development
Coordinator or Community Development Board
as provided below. Where flexibility is allowed, the
level of flexibility permitted shall be the minimum
extent required to address flexibility standards and
requirements.
SECTION C-802. PROCESS
Authority to grant flexibility shall follow the approval
levels indicated by use in Table 1. Use & Off-Street
Parking and shall be administered consistent with
the development review procedures in Article
4 of this Development Code. The Community
Development Coordinator shall have authority
to grant flexibility for Level One approvals and
the Community Development Board shall have
authority to grant flexibility for Level Two approvals.
Where flexibility is being requested for a Level One
Minimum Standard Development use, the request
shall be processed as a Level One Flexible Standard
Development.
SECTION C-803. FLEXIBILITY
PROVISIONS
Flexibility may be approved subject to the standards
below.
A) Frontage Standards - Properties with Multiple
Street Frontages
Flexibility in the orientation of front building facades
for attached and detached dwellings may be
approved to allow for frontage orientation consistent
with typical frontage orientation on surrounding
blocks.
B) Frontage Standards - Building Setbacks
1. Front building setbacks greater than the
maximums allowed may be approved for projects
with a publicly-accessible outdoor open space or site
constraints such as shape irregularities and/or the
presence of natural features, existing utilities, utility
easements, or access easements making meeting
setback requirements impractical or infeasible.
2. Flexibility in the application of front setback
requirements may be approved to allow new
development setbacks compatible with the
traditional character of development on adjacent
sites and block frontages.
3. Flexibility in the application of front setback
requirements to provide 10-foot minimum sidewalk
widths may be approved to allow new development
setbacks compatible with the traditional character of
development on adjacent sites and block frontages.
4. Side and rear setbacks less than the minimum
allowed may be approved for projects to allow
for innovative site designs that advance the goals
and objectives for the Clearwater Downtown
Redevelopment Plan.
5. The maximum spacing between individual
buildings along Storefront 1 and Urban Residential
1 Street Frontages may be increased or waived
for projects with one or more of the following
characteristics.
a. The proposed site configuration is designed to
incorporate natural features such as a stand of
mature trees, body of water, wetland or other
similar feature.
b. Placement of existing buildings and/or site
access and circulation constraints make it
infeasible to meet the standard.
c. The placement of publicly-accessible outdoor
plaza spaces to the side of the building results
in increased spacing to accommodate the
plaza.
Where flexibility in the standard is allowed,
enhanced landscaping and the use of low walls
along street frontages to screen parking and define
the edge of pedestrian walkways shall be required.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 78
C) Frontage Standards - Fences & Walls Along
Street Frontages
Flexibility in the prohibition of fences and walls in
front of buildings along Street Types D, E, and F may
be approved where the placement of a fence or wall
in front of the building does not negatively affect
the project’s pedestrian orientation or is found to
be compatible with front setback conditions on
abutting and nearby properties. Where flexibility
is approved, fence or wall height shall be 6 feet
maximum, and any portion above three feet in
height shall be at least 50 percent open (i.e., picket
style).
D) Frontage Standards - Front Building Facades &
Entries
1. For buildings with multiple street frontages,
required glazing below 4 feet along secondary
street frontages may be exempt from the daylight
reduction (tinting) standard. No reflective or
mirrored coating or treatments are permitted. These
flexibility provisions are illustrated in Figure 33.
Frontage Design Flexibility.
2. Flexibility in locating building entries on
secondary street frontages may be approved as
long as facades on primary and secondary street
frontages are designed to meet applicable standards
and the primary building entry is located on the
primary street frontage or corner.
3. Flexibility in the application of finished floor
elevation standards for residential buildings may be
approved to accommodate projects on sloping sites
or projects with innovative building types.
E) Frontage Standards - Parking
1. Flexibility in the application of landscape and
wall requirements to screen surface parking, service
areas, and structured parking, may be approved
where alternative design treatments result in all of
the following.
a. The screening of vehicles from view along
public sidewalks.
b. The physical separation of pedestrian use and
vehicular use areas.
c. The creation of safe, comfortable, and quality
pedestrian environments along pedestrian
walkways and public sidewalks.
Figure 33. Frontage Design Flexibility
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
79
2. Flexibility to allow surface or ground floor parking
and other vehicular use areas, including vehicular
loading/unloading areas and passenger drop off
areas, may be approved along secondary street
frontages. If approved, such areas shall be located to
the rear of the property, set back from front building
corners 20 feet minimum, and include architectural
and landscape screening and other treatments that
contribute to the creation of safe and comfortable
pedestrian environments along pedestrian walkways
and public sidewalks. Curb cuts from secondary
street frontage to access such locations shall be
minimized.
3. Flexibility to allow single width private driveways
located in side setbacks no closer than 2 feet from
side lot lines may be approved along Street Type F
for projects where the adjacent property’s driveway
is not located within the side setback on the shared
property line for which the flexibility is required.
F) Frontage Standards - Attached & Detached
Dwellings
Flexibility in meeting frontage requirements
for attached or detached dwelling projects
may be approved if a project utilizes innovative
building types or styles such as bungalow court
configurations, carriage houses, or the like. Flexibility
shall only be approved along Street Types E and F.
G) Site Design Standards - Development Pattern
Flexibility in the application of requirements for
development blocks and lots, new private drives,
and new private service drives may be approved for
projects on sites where the applicant demonstrates
that site size, dimension, shape, or presence of
constraints such as natural areas, utilities or utility
easements, or other existing features make meeting
these requirements infeasible.
H) Building Design Standards - Facade Design &
Articulation
Flexibility in meeting the facade design and
articulation standards may be approved where the
alternative design treatment provides a varied and
interesting design and the alternative treatment
is integral to the building’s design and results in
facades of equal or better quality than the standards
would produce.
I) Building Design Standards - Glass Treatments
Flexibility in applying glass treatment standards may
be permitted for buildings that incorporate stained
or art glass as an integral part of the building design
and still provide for the minimum level of glazing as
required under Appendix C, Division 4.
J) General Flexibility Provisions
Flexibility in the application of development
standards for places of worship, certain indoor
recreation uses such as auditoria, museums,
and stadiums, and public utilities uses may be
approved. Buildings and improvements shall include
architectural and landscape screening and other
treatments that contribute to the creation of safe
and comfortable pedestrian environments along
pedestrian walkways and public sidewalks.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
Ordinance No. 9149-18 80
Division 9. Administration
SECTION C-901. SITE PLAN APPROVALS
The final decision-making authority for site plans is
either the Community Development Coordinator for
Level One approvals or the Community Development
Board for Level Two approvals, as specified in
Article 4. The level of approval required varies by
use and character district as specified in Table 1.
Use & Off-Street Parking, which identifies whether
a use can be approved as a Building Construction
Permit (Level 1 Minimum Standard), or if Community
Development Coordinator (Level 1 Flexible Standard
Development) or Community Development Board
(Level 2 Flexible Development) approval is required.
Projects requesting flexibility in the application of
development standards shall follow the process
established in Appendix C, Section C-802.
SECTION C-902. AMENDING STREET
TYPES & KEY CORNERS
Changing a designated street type or key corner
designation requires an amendment to Figure 2.
Regulating Plan – Street Types and Key Corners,
which is a text amendment. Text amendments will
be processed in accordance with Section 4-601.
A request to amend a street type or key corner
designation must also include an application for
development approval.
SECTION C-903. REGULATING PLAN
ADJUSTMENTS
A) Minor Street Type Adjustments
The street type designation along front property
lines may be adjusted up to 100 feet administratively
by the Community Development Coordinator
provided that such adjustments do not negatively
affect the project’s pedestrian- and transit-
orientation.
B) Street Type on Existing or New Public Streets
Upon approval of a development project which
includes new public streets or existing public streets
where a street type was not previously depicted in
Figure 2. Regulating Plan – Street Types and Key
Corners, the Community Development Coordinator
will make an administrative adjustment to Figure 2.
Regulating Plan – Street Types and Key Corners to
reflect the approved street type(s).
Ordinance No. 9149-18 81
Section 9. Amendments to the Community Development Code of the City of
Clearwater (as originally adopted by Ordinance No. 6348-99 and subsequently amended) are
hereby adopted to read as set forth in this Ordinance.
Section 10. The City of Clearwater does hereby certify that the amendments
contained herein, as well as the provisions of this Ordinance, are consistent with and in
conformance with the City’s Comprehensive Plan.
Section 11. Should any part or provision of this Ordinance be declared by a court of
competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a
whole, or any part thereof other than the part declared to be invalid.
Section 12. Notice of the proposed enactment of this Ordinance has been properly
advertised in a newspaper of general circulation in accordance with applicable law.
Section 13. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING ____________________________
PASSED ON SECOND AND FINAL ____________________________
READING AND ADOPTED
____________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
____________________________ ____________________________
Michael P. Fuino Rosemarie Call
Assistant City Attorney City Clerk
Community Development Board – July 17, 2018
TA2018-03001 – Page 1
PLANNING & DEVELOPMENT DEPARTMENT
COMMUNITY DEVELOPMENT BOARD STAFF REPORT
MEETING DATE: July 17, 2018
AGENDA ITEM: F.3.
CASE: TA2018-03001
ORDINANCE NO.: 9149-18
REQUEST: To establish a new Downtown District and Development Standards
(Appendix C), establishing development standards and a regulating
plan for properties within the Downtown Planning Area, and to
make other amendments associated with the new Downtown
District, and making a recommendation to the City Council.
INITIATED BY: City of Clearwater, Planning and Development Department
BACKGROUND:
The Clearwater Downtown Redevelopment Plan (Downtown Plan), as adopted on March 1,
2018, reaffirms the vision of Downtown as a thriving urban core and an attractive place to live,
work, shop and play. This vision, and the policies contained within, call for quality urban design,
a high quality public realm, and a dense and livable pattern of development. The updated
Downtown Plan incorporates pieces of the East Gateway Vision Plan (2012) and the North
Marina Area Master Plan (2016) within, as well as addresses recommendations in the Urban
Land Institute’s report (2014). Densities and intensities were generally increased throughout the
Downtown Plan area, and the Old Bay Character District’s northern boundary was expanded.
The Planning and Development Department has prepared a new Downtown zoning district to
ensure the vision is achieved.
The new Downtown District and Development Standards, proposed to be located in a new
Appendix C within the Community Development Code, is a form-based code which is defined
by the Form-Based Codes Institute as “a land development regulation that fosters predictable
built results and a high quality public realm by using physical form (rather than separation of
uses) as the organizing principle for the code.” The proposed form-based code establishes
development standards, which are based on the design guidelines established in the 2004
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Clearwater Downtown Redevelopment Plan and streamlines the development review process.
The proposed Downtown District establishes minimum standard uses (those approved through a
building permit) and eliminates parking requirements for all uses except for residential,
overnight accommodations, and educational facilities. These changes will help facilitate changes
of use without timely review processes. Based on experience from other communities, lack of
minimum parking requirements will not eliminate the supply of private parking in Downtown
but will allow the developer to determine onsite parking needs based on market demands instead
of regulatory controls.
Proposed Ordinance 9149-18 repeals and replaces the existing Downtown zoning district with
several new provisions. The following analysis explains the organization of the Downtown
District and Development Standards and the areas of regulatory control provided within each
Division and summarizes other amendments to the Community Development Code within
proposed Ordinance 9149-18.
ANALYSIS:
The proposed amendments to the Community Development Code are summarized below:
1. Downtown District [pages 2-21 and 27-80 of Ordinance]
Proposed Ordinance 9149-18 establishes the Downtown District and Development Standards
within a new Appendix C within the Community Development Code. Revisions to the
existing Downtown District in Article 2, Division 9 and to Article 3, Division 5 are necessary
to identify that the development standards in the new appendix will apply to properties within
Downtown. Chart 2-100 Permitted Uses is amended to reflect the addition of permitted uses
in the Downtown District.
Downtown District (“D”). An amended Article 2, Division 9 is proposed which includes an
intent and purpose statement for the new Downtown District, and updates references to the
consistent Countywide Plan Map category. Language is also proposed that will limit
residential density on those portions of property which are located within the Coastal Storm
Area (CSA) to the density in place prior to the most recently adopted Clearwater Downtown
Redevelopment Plan. Because the use table and other criteria typically located within Article
2 are proposed to be located within Appendix C, additional language is proposed to direct
users accordingly, and Sections 2-902, Flexible standard development, and 2-903, Flexible
development, are proposed to be removed.
Downtown Development Standards, Generally. An amended Section 3-502 is proposed
which establishes that such standards are located in Appendix C. This is consistent with the
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approach used for other areas of the City governed by separate standards, including the beach
and US 19.
Appendix C, Downtown District and Development Standards. A new Appendix C is proposed
which contains all development standards and the regulatory framework for the Downtown
District. Appendix C is organized into nine Divisions, as detailed below:
Division 1. General Provisions: In addition to also incorporating an intent and purpose
statement, Division 1 clarifies how the Development Standards are part of both Articles 2
and 3 of the Community Development Code, and establishes the organization of
standards into regulating plans, development standards, and flexibility provisions.
Exemptions to all or a portion of the development standards are proposed for: projects
involving only a change of use; the expansion of detached dwellings except for garages
which must comply with proposed Section C-505; building improvement or remodel
projects, including those that add up to 7.5 percent or 5,000 square feet of additional
gross floor area; and renovation of structures which have been designated historic.
Division 2. Regulating Plan: Properties within the Downtown District will be governed
by both Character District and Street Type. Division 2 recognizes the five Character
Districts (i.e., Downtown Core, Old Bay, South Gateway, Prospect Lake and Downtown
Gateway) which are depicted on Figure 1. Regulating Plan – Character Districts. This
Division also establishes seven Street Types (Street Types A through F and Service
Streets) in addition to identifying the location of key corners and service streets, which
are all depicted on Figure 2. Regulating Plan – Street Types and Key Corners. A view
corridor is also denoted on Figure 2 which aims to protect the view corridor from
Nicholson Street to the west, overlooking Clearwater Harbor, implementing Policy 13 of
the Old Bay Character District in the Clearwater Downtown Redevelopment Plan.
Division 3. Character District Standards: Certain development standards, including
development potential and maximum building height, are based on a property’s Character
District designation. These standards were established within the Clearwater Downtown
Redevelopment Plan, and the applicable maps are added within proposed Appendix C.
Additionally, permitted uses and approval levels are determined by Character District,
which are found in proposed Table 1. Use & Off-Street Parking. The majority of uses are
proposed as Level One approvals, either through building permit review (minimum
standard uses) or Community Development Coordinator approval (Flexible Standard
Development). Minimum parking requirements are proposed to be eliminated for most
non-residential uses, while attached dwelling uses and overnight accommodation (hotel)
uses have a reduced minimum parking requirement. Detached dwellings and educational
facilities will continue to have required off-street parking established at the same level as
currently required in the Code. Building height step backs are proposed to be required for
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TA2018-03001 – Page 4
buildings above certain heights to help reduce the visual impacts on the adjacent public
realm, as well as to provide relief from properties that are not within Downtown. New
requirements for long-term bicycle parking for a limited number of uses are proposed
which are detailed on Table 2. Bicycle Parking.
Division 4. Frontage Standards: There are seven frontage types which apply to buildings.
These frontages are permitted by street type. The frontage types – Storefront 1, Storefront
2, Urban Residential 1, Workshop/Flex, Urban Residential 2, Neighborhood Infill and
Neighborhood Conservation – regulate building location, location of parking, ground
floor facade design, and front landscape and pedestrian improvements along street
frontages. Each frontage type includes a character image, a building placement diagram,
and a parking and projections location diagram illustrating how these standards shall be
applied. This Division also establishes requirements for those key corners identified on
the regulating plan. Ground floor building space within 100 feet of the corner and to a
depth of 20 feet from the front property line at these corners must be occupied by active
uses only such as restaurants, bars, brewpubs, or active areas for residential uses such as
lobbies and fitness centers.
Division 5. Site Design Standards: The proposed development standards also address
general site design standards which shall apply to all sites within the Downtown District,
in addition to any frontage specific standards. Division 5 includes proposed block
standards to maintain and expand Downtown’s street grid by requiring the preservation of
the existing street network and establishing general standards for new blocks, lots, private
drives and private service drives. The general site design standards also address access
and circulation, including establishing a hierarchy from where vehicular access should
occur to further support the walkability and multi-modal vision for Downtown (i.e., first
from the rear of the property, second from a secondary street, and lastly from a primary
street if no other option exists). Access and circulation standards also include standards
for pedestrian walkways generally and between buildings, access and driveway
consolidation, cross-parcel connections, and connections to the Pinellas and Druid Trails.
Parking and service area standards detail how surface parking and service areas shall be
screened from residential uses and how interior islands should be designed to utilize Low
Impact Development techniques. Service areas must be placed to the rear of buildings,
screened from adjacent properties or rights-of-way, and be accessed from alleys or
secondary streets. Garage standards for attached and detached dwellings establish where
a garage is to be located and how it is to be accessed. The landscaping and fencing and
walls standards detail the general landscaping requirements which must be met, where
fences or walls are permitted and that certain types of fences (e.g., chain link) are
prohibited, and how utility or infrastructure facilities are to be screened. Drive-through
facilities are also regulated through this Division, and standards are established for
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TA2018-03001 – Page 5
location and screening, stacking lanes and signage associated with drive-throughs. Drive-
through restaurants continue to be prohibited. Stormwater facilities are not permitted to
be within front setbacks, and waterfront developments are required to meet the
established waterfront setback and parking standards.
Division 6. Building Design Standards: The proposed development standards also include
standards to ensure attractive ground floor facades and defined entries to support the
creation of more pedestrian- and transit-accessible destinations. Proposed standards
include limiting blank facades, utilizing façade bays and upper floor façade articulation to
create visual interest, and requiring consistent architectural treatments and
complementary design across all buildings or structures within projects. Standards for
corner facades are also included to ensure seamless transitions between both street-facing
facades. Since awnings and canopies are required along frontages, and balconies are
permitted for upper stories, standards are proposed that address what can and cannot
extend into the right-of-way, clearance heights, and other general parameters. Balconies
are not permitted to encroach into rights-of-way. Division 6 also introduces attached
dwelling types, which are detailed on Table 4. Attached Dwelling Types General. This
table provides an overview of permitted attached dwellings that could be constructed
within the Downtown District.
Division 7. Signs [Reserved]: This Division is currently being drafted and will be
presented as a separate ordinance at a later Community Development Board meeting.
Division 8. Flexibility: This Division establishes a process by which an applicant may
request flexibility, and the development standards for which flexibility may be requested.
Not all development standards are included within the flexibility provisions, and the level
of flexibility permitted shall be the minimum required to address the flexibility
requirements.
Division 9. Administration: This Division sets forth provisions for the final decision
making authority for site plan approvals and how they vary by Character District. It also
sets forth the approval process for amending the street type or key corner designated on
the regulating plan, and provides an allowance for the Community Development
Coordinator to make minor adjustments administratively.
2. Bicycle Parking [pages 21-25 of Ordinance]
The proposed amendment updates the standards for bicycle parking and adds new standards
for long-term bicycle parking. In addition, new figures are added to show prohibited bicycle
rack styles and a bicycle parking diagram.
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TA2018-03001 – Page 6
3. Other Amendments [pages 21 and 25 of Ordinance]
Additional proposed amendments to the Code include updating the outdoor café provisions
by removing a provision that permitted outdoor cafes for properties that were located within
the Downtown Plan area that had a Commercial (C) District and removing references to the
Downtown Plan and previous Design Guidelines from the Nonconformity Provisions in
Section 6-109.
CRITERIA FOR TEXT AMENDMENTS:
CDC Section 4-601 sets forth the procedures and criteria for reviewing text amendments. All
text amendments must comply with the following:
1. The proposed amendment is consistent with and furthers the goals, policies and
objectives of the Comprehensive Plan.
A review of the Clearwater Comprehensive Plan identified the following Goals, Objectives
and Policies which will be furthered by the proposed Code amendments:
Goal A.5 The City of Clearwater shall identify and utilize a Citywide design
structure comprised of a hierarchy of places and linkages. The Citywide
design structure will serve as a guide to development and land use
decisions while protecting those elements that make the City uniquely
Clearwater.
Objective A.5.5 Promote high quality design standards that support Clearwater’s image
and contribute to its identity.
Goal A.6 The City of Clearwater shall utilize innovative and flexible planning and
engineering practices, and urban design standards in order to protect
historic resources, ensure neighborhood preservation, redevelop blighted
areas, and encourage infill development.
Objective A.6.1 The redevelopment of blighted, substandard, inefficient and/or obsolete
areas shall be a high priority and promoted through the implementation of
redevelopment and special area plans, the construction of catalytic private
projects, city investment, and continued emphasis on property
maintenance standards.
Policy A.6.1.8 The City shall continue to support and implement approved community
redevelopment area plans, such as the Clearwater Downtown
Redevelopment Plan (2004), Beach by Design (2001), and the US 19
Corridor Redevelopment Plan (2012).
Planning & Development Department
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TA2018-03001 – Page 7
Objective A.6.2 The City of Clearwater shall continue to support innovative planned
development and mixed land use development techniques in order to
promote infill development that is consistent and compatible with the
surrounding environment.
Policy A.6.8.2 Encourage mixed-use development that includes a combination of
compatible land uses having functional interrelationships and aesthetic
features. Commercial and mixed-use buildings shall be sited to maximize
pedestrian connections from the building to adjacent streets. Buildings
should be sited and parking arranged to minimize the off-site impacts to
residential areas.
Objective E.1.2 The coastal storm area shall be the area delineated in Maps E-1A and E-
1B of the Coastal Management Element, which encompasses the
following:
(1) the Coastal High Hazard Area (CHHA) … ;
(2) all land connected to the mainland of Clearwater by bridges or
causeways;
(3) those isolated areas … surrounded by the CHHA or by the CHHA and
a body of water, and
(4) all land located within the Velocity Zone as designated by the Federal
Emergency Management Agency.
The City shall direct all permanent population concentrations away from
the coastal storm area consistent with the goals, objectives and policies of
the Clearwater Comprehensive Plan.
These proposed Downtown District and Development Standards implement the goals,
objective and policies within the Downtown Clearwater Redevelopment Plan, specifically
Policies 16 and 17. The proposed development standards address transitions to surrounding
low density residential areas. Infill development and redevelopment projects are encouraged
through streamlined zoning standards which allow a mix of uses in the Downtown District,
the majority of which are allowed through minimum standard Level One approvals.
Additionally, residential density within the CSA is limited, thereby continuing to direct
permanent populations away from the CSA. As such, the above referenced goals, objectives
and policies of the Comprehensive Plan will be furthered.
Planning & Development Department
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TA2018-03001 – Page 8
2. The proposed amendment furthers the purposes of the Community Development Code
and other City ordinances and actions designed to implement the Plan.
The proposed text amendment will further the purposes of the CDC in that it will be
consistent with the following purposes set forth in CDC Section 1-103:
Sec. 1-103.A. It is the purpose of this Development Code to implement the
Comprehensive Plan of the city; to promote the health, safety, general
welfare and quality of life in the city; to guide the orderly growth and
development of the city; to establish rules of procedure for land
development approvals; to enhance the character of the city and the
preservation of neighborhoods; and to enhance the quality of life of all
residents and property owners of the city.
Sec. 1-103.B. It is the purpose of this Community Development Code to create value
for the citizens of the City of Clearwater by:
1. Allowing property owners to enhance the value of their property
through innovative and creative redevelopment;
2. Ensuring that development and redevelopment will not have a
negative impact on the value of surrounding properties and wherever
practicable promoting development and redevelopment which will
enhance the value of surrounding properties; and
3. Strengthening the city's economy and increasing its tax base as a
whole.
Sec. 1-103.D. It is the further purpose of this Development Code to make the
beautification of the city a matter of the highest priority and to require that
existing and future uses and structures in the city are attractive and well-
maintained to the maximum extent permitted by law.
Sec. 1-103.E.2. Protect the character and the social and economic stability of all parts of
the city through the establishment of reasonable standards which
encourage the orderly and beneficial development of land within the city.
Sec. 1-103.E.3. Protect and conserve the value of land throughout the city and the value of
buildings and improvements upon the land, and minimize the conflicts
among the uses of land and buildings.
Sec. 1-103.E.4. Provide the most beneficial relationship between the uses of land and
buildings and the circulation of traffic throughout the city, with particular
regard for safe and efficient vehicular and pedestrian traffic movement;
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TA2018-03001 – Page 9
Sec. 1-103.E.8. Establish zoning districts of a size, type, location and with standards that
reflect the existing and desirable characteristics of a particular area within
the city;
Sec. 1-103.E.9. Establish permitted uses corresponding with the purpose and character of
the respective zoning districts and limit uses within each district to those
uses specifically authorized.
Sec. 1-103.E.11. Enumerate density, area, width, height, setback, coverage and like
requirements for each district, and make appropriate distinctions between
categories of use within districts, based on the general purposes of this
article, the Comprehensive Plan, and existing and desired community
characteristics.
The amendments proposed by this ordinance will further the above referenced purposes by
implementing the aforementioned goals, objectives and policies of the Comprehensive Plan.
The proposed Downtown District and Development Standards intent and purpose is to
promote context-sensitive forms, patterns, and intensities of development, encourage mixed
use, pedestrian-oriented development, preserve and celebrate the unique features of
Downtown’s community and neighborhoods, and to provide for the design of safe, attractive,
and accessible places for working, living, and shopping, consistent with the vision, guiding
principles, goals, objectives and policies of the Clearwater Downtown Redevelopment Plan.
These standards will further the purposes by ensuring that existing and future uses and
structures in the city are attractive without having a negative impact on the value of
surrounding properties. Additionally, safe and efficient movement of all modes of
transportation is addressed through the new standards.
SUMMARY AND RECOMMENDATION:
The proposed amendment to the Community Development Code is consistent with and will
further the goals of the Clearwater Comprehensive Plan and the purposes of the Community
Development Code. Based upon the above, the Planning and Development Department
recommends APPROVAL of Ordinance No. 9149-18 that amends the Community Development
Code.
Prepared by Planning and Development Department Staff:
Kyle Brotherton
Senior Planner
ATTACHMENTS: Ordinance No. 9149-18
Resume
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
07.09.18 | PROPOSED ORD. 9149-18 | 1 of 54
Division 1. General Provisions
SECTION C-101. INTENT & PURPOSE
The intent and purpose of the Downtown District
and Development Standards is to guide the
development and redevelopment of sites in
Downtown Clearwater consistent with the vision,
guiding principles, goals, objectives and policies
in the Clearwater Downtown Redevelopment Plan
to achieve quality urban and architectural design
throughout Downtown and provide regulatory
clarity and predictability for property owners,
investors, residents, and business owners. The
standards are designed to accomplish the following:
• Encourage mixed use, pedestrian-oriented
development;
• Promote context-sensitive forms, patterns, and
intensities of development;
• Support a variety of new housing types to
provide for a range of affordability and mix of
incomes;
• Preserve and celebrate the unique features of
Downtown’s community and neighborhoods;
• Encourage the renovation, restoration and/or
reuse of existing historic structures; and
• Provide for the design of safe, attractive, and
accessible places for working, living, and
shopping.
SECTION C-102. RELATION TO THE
COMMUNITY DEVELOPMENT CODE
The Downtown District and Development Standards
are part of Community Development Code (CDC)
Article 2, Division 9 and Article 3, Division 5.
Wherever there appears to be a conflict between the
Downtown District and Development Standards and
other sections of the CDC, the standards set forth in
the Downtown District and Development Standards
shall prevail. For conditions not covered by these
standards, other applicable sections of the CDC shall
apply.
SECTION C-103. ORGANIZATION OF
STANDARDS
Standards regulating development in the Downtown
District are organized as follows:
A) Regulating Plans
The Regulating Plans included in Division 2
determine how the Downtown District and
Development Standards are applied by character
district and street type. The Character District
Regulating Plan defines the limits of five different
character districts which determine the applicability
of requirements in Division 3. The Street Type
Regulating Plan defines six street types which
determine the applicability of requirements in
Division 4. The Street Type Regulating Plan also
identifies the location of key corners which are
subject to special requirements.
B) Development Standards
Standards regulating development in the Downtown
District are included in Divisions 3, 4, 5, 6, and 7 as
described below:
1. The Character District Standards in Division 3
regulate development potential, building heights,
permitted uses, and parking requirements.
2. The Frontage Standards in Division 4 regulate
building setbacks, front setback improvements,
ground floor facades and entries, and certain
locational requirements for parking and vehicular
circulation.
3. The Site Design Standards in Division 5 regulate
development patterns in Downtown, site access,
circulation, parking design, service area location
and design, garage location for residential uses,
landscaping, fencing and walls, location of
stormwater facilities, waterfront lots, and the design
of drive-through facilities.
4. The Building Design Standards in Division 6
regulate the treatment of front building facades and
other features related to the architectural design of
buildings.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
2 of 54 | PROPOSED ORD. 9149-18 | 07.09.18
5. The Sign Standards in Division 7 regulate signage
in the Downtown District.
C) Flexibility Provisions
Division 8 provides processes and standards for
the approval of flexibility in the application of
Downtown District and Development Standards.
SECTION C-104. APPLICABILITY OF
DEVELOPMENT STANDARDS
A) General
The Development Standards in Appendix C,
Divisions 3, 4, 5, and 6 are intended to ensure that
new development and significant renovations and
additions to existing developments are designed
in accordance with the vision described in the
Clearwater Downtown Redevelopment Plan, while
allowing for incremental improvements to existing
buildings and sites. Provisions addressing flexibility
in the application of these Development Standards
are included in Appendix C, Division 8.
B) Exemptions
The following types of development are exempt
from all or a portion of the Development Standards
as follows:
1. Change of Use. Projects involving only a change in
use are exempt from the Development Standards in
Appendix C, Divisions 4, 5 and 6 and bicycle parking
requirements in Section C-303.B of these standards.
2. Detached Dwellings. Detached dwellings
lawfully existing on the date of adoption of these
Development Standards may be expanded. The
location of any new floor area shall be compliant
with all setback requirements in Division 4 of these
standards. Existing driveways or parking that does
not comply with the parking location standards for
the applicable frontage type may remain. Existing
carports may be enclosed, but new garages shall
comply with Section C-505.
3. Improvement or Remodel. Building improvement
and remodel projects, including projects with up to
7.5 percent or 5,000 square feet of additional gross
floor area, whichever is less, excluding detached
dwellings, shall be exempt from the Development
Standards as follows.
a. Building improvement or remodel projects
valued at less than 25 percent of the total
assessed building value as reflected in the
Property Appraiser’s current records at the
time of application or as established by a
qualified independent appraiser using a
recognized appraisal method are exempt from
the Development Standards in Appendix C,
Divisions 4, 5 and 6.
b. Building improvement or remodel projects
valued at 25 percent or more of the total
assessed building value as reflected in the
Property Appraiser’s current records at the time
of application or as established by a qualified
independent appraiser using a recognized
appraisal method are exempt from all but
Sections C-502.A, C-503.C, C-504, and C-506 of
these standards.
4. Historic Designated Structures. The Community
Development Coordinator may waive the
Development Standards for the renovation or
development of structures which have been
designated historic in accordance with the provisions
of Section 4-607. Changes to such structures shall
comply with the standards for historic preservation
in Article 2, Division 10.
C) Not Applicable CDC Sections
The landscaping standards set forth in Sections
3-1202.A.2 and 3-1202.A.3, and the parking
standards set forth in Sections 3-1401.B.2 and
3-1401.B.3 shall not apply.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
07.09.18 | PROPOSED ORD. 9149-18 | 3 of 54
Division 2. Regulating Plan
SECTION C-201. GENERAL
Development within the Downtown District is
regulated by character district and street type, as
shown in Figure 1. Character Districts and Figure 2.
Regulating Plan – Street Types and Key Corners.
SECTION C-202. CHARACTER DISTRICT
REGULATING PLAN
Standards and regulations in Appendix C, Division
3 related to land use and parking, development
density and intensity, and building height within the
Downtown District apply to properties falling within
one of five character districts illustrated in Figure 1.
Character Districts.
A) Downtown Core Character District
The Downtown Core Character District is intended
for high intensity mixed-use, office, and residential
development in buildings with active ground floor
uses opening onto pedestrian-friendly streetscapes.
Standards are designed to support a dense urban
pattern of development with buildings facades
aligned along public sidewalks and parking primarily
located within buildings behind active uses and
behind buildings. Properties adjacent to the Pinellas
Trail are designed to provide pedestrian and bicycle
connections to the trial.
B) Old Bay Character District
The Old Bay Character District is intended for
moderate intensity residential development and
mixed-use development in buildings with entires
opening onto pedestrian-friendly streetscapes.
Standards are designed to preserve the District’s
unique and charming character, while providing
a transition between the high intensity mixed-use
areas in the Downtown Core Character District and
residential neighborhoods to the north outside of
the Downtown District boundaries. Buildings with
active ground floor uses along North Fort Harrison
Avenue are designed with facades aligned along
public sidewalks and parking and service areas
primarily located behind buildings. In the remainder
of the District, buildings are designed with facades
aligned along streets with modest setbacks and
with parking and service areas primarily located
behind buildings. Properties adjacent to the Pinellas
Trail are designed to provide pedestrian and bicycle
connections to the Trail.
C) South Gateway Character District
The South Gateway Character District is intended
for moderate intensity residential and mixed-use
development in buildings with active ground floor
uses opening onto pedestrian-friendly streetscapes.
Buildings are designed with facades aligned along
public sidewalks with parking and service areas
primarily located behind buildings. Properties
adjacent to the Pinellas and Druid Trails are designed
to provide pedestrian and bicycle connections to the
Trail(s). This character district is intended to create
a transition between higher intensity mixed-use
areas in the Downtown Core Character District and
residential neighborhoods to the southeast and
Morton Plant Hospital farther south.
D) Prospect Lake Character District
The Prospect Lake Character District is intended
for high-intensity residential and mixed-use
development in buildings with street-facing entries
opening onto pedestrian-friendly streetscapes and
with active ground floor uses along many streets.
Buildings are designed with facades aligned along
public sidewalks with parking and service areas
primarily located behind buildings. This character
district is intended to create a transition between
higher intensity mixed-use areas in the Downtown
Core Character District and residential areas to the
east in the Downtown Gateway Character District.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
4 of 54 | PROPOSED ORD. 9149-18 | 07.09.18
Figure 1. Character Districts
Cedar St
Nicholson St
Osceola AveGarden AveJones St
Drew St
Grove St
Laura St
Park St
Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St
Druid RdMartin Luther King, Jr AveCleveland St
Missouri AveGu
l
f
t
o
B
a
y
B
l
v
d
Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveCharacter Districts
Downtown District
& Development Standards
0 1,250 2,500625
Feet
Downtown Core
Downtown Gateway
Old Bay
Prospect Park
South Gateway
N
Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser
Prepared by: City of Clearwater Planning & Development Department, May 2018
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
07.09.18 | PROPOSED ORD. 9149-18 | 5 of 54
E) Downtown Gateway Character District
The Downtown Gateway Character District is
intended for moderate intensity residential and
mixed-use development in buildings with street-
facing entries opening onto pedestrian-friendly
streetscapes. Buildings are designed with facades
aligned along streets, modest setbacks, and parking
primarily located behind buildings. This area is
intended to create a transition between higher
intensity mixed-use areas to the west in the Prospect
Lake Character District and lower to medium
intensity residential areas outside of Downtown to
the east and northeast.
SECTION C-203. STREET TYPE
REGULATING PLAN
A) Street Types & Key Corner Locations
Figure 2. Regulating Plan – Street Types and Key
Corners establishes the applicability of development
standards in Appendix C, Division 4 based on a site’s
location along streets and at key corner locations.
As shown in Figure 2. Regulating Plan – Street
Types and Key Corners, streets with high levels of
existing and planned pedestrian activity are assigned
Street Types A, B or C; streets with modest levels of
existing and planned pedestrian activity are assigned
Street Type D; and streets with residential uses are
assigned Street Types E and F. For sites at locations
identified as key corners, specific development
standards related to ground floor uses are included
in Appendix C, Division 4. The Service Street Type
is applied to public streets and alleys with very low
levels of anticipated pedestrian activity that provide
access to parking and service areas.
B) Street Types Assignment
Along existing or proposed new public streets where
street types are not depicted on the Regulating Plan,
an appropriate street type shall be established by the
Community Development Coordinator as part of an
application for development approval.
C) View Corridors
The view corridor at the western terminus of
Nicholson Street shall be preserved through an
open space corridor the width of the Nicholson
Street right-of-way. The corridor shall extend to
the west to the mean high water line. Hardscaping
improvements may occupy this space provided
the height does not exceed the average pre-
development grade of the property within the open
space corridor. View corridors are shown on Figure 2.
Regulating Plan - Street Types and Key Corners.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
6 of 54 | PROPOSED ORD. 9149-18 | 07.09.18
Figure 2. Regulating Plan – Street Types and Key Corners
Ft Harrison AveMartin Luther King, Jr. AveSeminole St
Pierce St
Chestnut St
Cedar St
Drew StMyrtle AveFranklin St
Maple St
Osceola AvePark StGarden AveClevela
Street Types and Key Corners
Downtown Zoning District
& Development Standards
Cleveland St
Jones St
East AveCourt St
Turner St
Druid Rd Prospect AveFt Harrison AveLaura St
Grove St
Street Type A
Street Type B
Street Type C
Street Type D
Street Type E
Street Type F
Key Corners
Key Corners, Festival Area
Service Streets
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
07.09.18 | PROPOSED ORD. 9149-18 | 7 of 54Highland AveMissouri AveCourt St
Laura St
Park St
San Juan StBetty LnPierce StHillcrest Aveeveland St
0 1,250 2,500625
Feet
Drew St
Franklin St
t
Grove St
Lincoln AveSan Remo AveGu
l
f
t
o
B
a
y
B
l
v
d
Missouri AveCleveland St
N
View Corridor
Hardscape Only
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
8 of 54 | PROPOSED ORD. 9149-18 | 07.09.18
SECTION C-301. DEVELOPMENT
POTENTIAL
A) Maximum Development Potential
1. Development in the Downtown District shall
be consistent with the development potential set
forth by location in the Clearwater Downtown
Redevelopment Plan. Properties within the
Downtown District shall have a future land use of
Central Business District (CBD), which is consistent
with the Activity Center (AC) Countywide Plan Map
category and the Special Center subcategory in the
Countywide Plan for Pinellas County. The maximum
development potential set forth for each established
character district is shown on Figures 3 through 7.
Residential uses and overnight accommodation uses
are regulated by density, or units per acre, while
nonresidential uses are regulated by intensity, or
floor area ratio (FAR). The development potential for
mixed-use projects shall be determined consistent
with Section 3-902.
2. Residential density on parcels proposed for
development within the Downtown Gateway
Character District which have frontage along Street
Type F shall be limited to no more than two dwelling
units.
B) Residential Density in Coastal Storm Area
Where residential density was increased in 2018,
residential density on those portions of property
located within the coastal storm area (CSA) shall be
limited to the density in place prior to the adoption
of the Clearwater Downtown Redevelopment Plan
(adopted March 2, 2018) consistent with Figure
7. Residential Density in the Coastal Storm Area.
However, if development is located entirely outside
of those portions of property located within the CSA,
this provision shall not apply.
SECTION C-302. BUILDING HEIGHT
A) Maximum Building Heights
The maximum building height for each character
district is shown on Figure 8. Maximum Height &
Height Transitions.
Division 3. Character District Standards
B) Height Transitions
1. Buildings greater than 75 feet in height shall
provide step backs consistent with the following
standards.
a. Buildings shall have at least a 15-foot minimum
facade step back from the lower floor facade
between the 3rd and 6th floors along frontages
abutting public streets. Buildings greater than
150 feet in height shall have an additional 15-
foot minimum facade step back between the
12th and 15th floors along frontages abutting
public streets.
b. Buildings along the boundary of the Downtown
District and/or those properties within the
Downtown District for which the permissible
maximum height would be greater than 10 feet
higher than the permissible maximum height
on an abutting parcel (see Figure 8) shall have at
least a 15-foot minimum facade step back from
the lower floor facade between the 3rd and
6th floor along the property line(s) which abut
the boundary and/or a property with a lesser
permissible height.
2. To avoid a monotonous streetscape, a building
shall not replicate the step back configuration of the
neighboring buildings including those across rights-
of-way.
3. In addition to the step back requirements above,
buildings, or portions of buildings located on
properties that are two acres or larger in size and
located west of North Osceola Avenue and north of
Seminole Street, but not fronting on Cedar Street,
and are greater than 30 feet in height shall not be
closer than 30 feet to any property.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
07.09.18 | PROPOSED ORD. 9149-18 | 9 of 54
SECTION C-303. PERMITTED USES &
PARKING
A) Use & Off Street Parking Table
Permitted uses and approval levels by character
district, along with off-street parking requirements,
are listed in Table 1. Use & Off-Street Parking. In
addition, only residential land uses are permitted
along Street Types E and F.
Column intentionally Blank
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
10 of 54 | PROPOSED ORD. 9149-18 | 07.09.18
Figure 3. Maximum Intensity - FAR
Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser
Prepared by: City of Clearwater Planning & Development Department, May 2018
Cedar St
Nicholson St
Osceola AveGarden AveJones St
Drew St
Grove St
Laura St
Park St
Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St
Druid RdMartin Luther King, Jr AveCleveland St
Missouri AveGu
l
f
t
o
B
a
y
B
l
v
d
Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum FAR
Downtown District
& Development Standards
0 1,250 2,500625
Feet0.5
0.55
1.5
2.5
4.0
N
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
07.09.18 | PROPOSED ORD. 9149-18 | 11 of 54
Figure 4. Maximum Residential Density
Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser
Prepared by: City of Clearwater Planning & Development Department, May 2018
Cedar St
Nicholson St
Osceola AveGarden AveJones St
Drew St
Grove St
Laura St
Park St
Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St
Druid RdMartin Luther King, Jr AveCleveland St
Missouri AveGu
l
f
t
o
B
a
y
B
l
v
d
Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum Residential Density
Downtown District
& Development Standards
0 1,250 2,500625
Feet35 Units per Acre
50 Units per Acre
75 Units per Acre
N
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
12 of 54 | PROPOSED ORD. 9149-18 | 07.09.18
Figure 5. Maximum Hotel Density
Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser
Prepared by: City of Clearwater Planning & Development Department, May 2018
Cedar St
Nicholson St
Osceola AveGarden AveJones St
Drew St
Grove St
Laura St
Park St
Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St
Druid RdMartin Luther King, Jr AveCleveland St
Missouri AveGu
l
f
t
o
B
a
y
B
l
v
d
Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum Hotel Density
Downtown District
& Development Standards
0 1,250 2,500625
Feet
N/A
40 Units per Acre
50 Units per Acre
95 Units per Acre
35 Units per Acre
10 Rooms Maximum
(Bed & Breakfast Only)
N
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
07.09.18 | PROPOSED ORD. 9149-18 | 13 of 54
Figure 6. Maximum Mixed-Use Density
Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser
Prepared by: City of Clearwater Planning & Development Department, May 2018
Cedar St
Nicholson St
Osceola AveGarden AveJones St
Drew St
Grove St
Laura St
Park St
Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St
Druid RdMartin Luther King, Jr AveCleveland St
Missouri AveGu
l
f
t
o
B
a
y
B
l
v
d
Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum Mixed-Use Density
Downtown District
& Development Standards
0 1,250 2,500625
FeetN/A
50 Units per Acre
N
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
14 of 54 | PROPOSED ORD. 9149-18 | 07.09.18
Figure 7. Residential Density in the Coastal Storm Area
Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser; Tampa Bay Regional Planning
Council
Prepared by: City of Clearwater Planning & Development Department, May 2018
Drew St
Ft Harrison AvePierce St
Cedar St
Georgia St
Myrtle AveLaura St
Seminole St
Osceola AveEldridge St
Garden AveNicholson St
Cleveland St
Residential Density in
Coastal Storm Area
Downtown District
& Development Standards
0 625 1,250312.5
Feet
Downtown Core
Old Bay
7.5 Units per Acre
25 Units per Acre
70 Units per Acre
N
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
07.09.18 | PROPOSED ORD. 9149-18 | 15 of 54
Cedar St
Nicholson St
Osceola AveGarden AveJones St
Drew St
Grove St
Laura St
Park St
Osceola AveChestnut St Myrtle AveS Prspect AveFt Harrison AveTurner St
Druid RdMartin Luther King, Jr AveCleveland St
Missouri AveGu
l
f
t
o
B
a
y
B
l
v
d
Court StLincoln AveFranklin St De Leon StLady Mary DrHillcrest AveSan Remo AveHighland AveMaximum Height &
Height Transitions
Downtown District
& Development Standards
0 1,250 2,500625
Feet
75
100 (Hotel Only)
150
Unlimited
Height Transitions
35
45
55
N
Figure 8. Maximum Height & Height Transitions
Sources: City of Clearwater Planning & Development Department; Engineering Department; Pinellas County Property Appraiser
Prepared by: City of Clearwater Planning & Development Department, May 2018
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
16 of 54 | PROPOSED ORD. 9149-18 | 07.09.18
Table 1. Use & Off -Street Parking
Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria
Minimum Off -
Street Parking
Spaces
RESIDENTIAL USES
Attached Dwellings BCP BCP BCP BCP BCP Parking provided in excess of the minimum
required may be provided as tandem parking.
Handicapped parking spaces shall not be
used for tandem spaces.
1/unit
Community Residential
Homes
X BCP X BCP BCP 1. See footnote 1.
2. No more than six residents shall be
permitted.
1 per 2 residents
Detached Dwellings X BCP BCP BCP BCP Parking provided in excess of the minimum
required may be provided as tandem parking.
2/unit
NONRESIDENTIAL USES
Alcoholic Beverage Sales BCP BCP BCP BCP BCP Permitted in Storefront 1 and Storefront 2
Frontages only.
N/A
Animal Boarding FLD FLD FLD FLD FLD 1. The use of the parcel does not involve
animal confi nement facilities that are open to
the outside.
2. Animals may have supervised outdoor
exercise but only between 7:00 a.m.—
9:00 p.m. In no case shall animals be left
unsupervised while outdoors.
N/A
Assisted Living Facilities X BCP BCP X BCP None N/A
Bars BCP BCP BCP BCP BCP If the parcel proposed for development is
abutting Street Types E or F, the following
shall apply:
1. A landscaped wall or fence that is a
minimum of six feet in height shall be
constructed along property lines abutting
those parcels with a Street Type of E or F.
2. No outdoor amplifi ed music allowed after
11:00 pm Sunday through Thursday or 12:00
midnight Friday and Saturday.
N/A
Footnotes:
1. The use shall not be located within 1,000 feet of another like use.
2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F.
3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended.
Key:
BCP – Level 1 Minimum Standards (Building Construction Permit)
FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required)
FLD – Level 2 Flexible Development (Community Development Board approval required)
X – Not Permitted
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
07.09.18 | PROPOSED ORD. 9149-18 | 17 of 54
Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria
Minimum Off -
Street Parking
Spaces
Brewpubs BCP BCP BCP BCP BCP If the parcel proposed for development is
abutting Street Types E or F, the following
shall apply:
1. A landscaped wall or fence that is a
minimum of six feet in height shall be
constructed along property lines abutting
those parcels with a Street Type of E or F.
2. No outdoor amplifi ed music allowed after
11:00 pm Sunday through Thursday or 12:00
midnight Friday and Saturday.
N/A
Community Gardens BCP BCP BCP BCP BCP None N/A
Congregate Care X BCP BCP X BCP None N/A
Convention Center FLS XXXXNone N/A
Educational Facilities FLS FLS FLS FLS FLS None 4/1,000 SF
GFA, or as
determined by
the Community
Development
Coordinator
based on a
parking study
Governmental Uses FLS FLS FLS FLS FLS None N/A
Indoor Recreation/
Entertainment
BCP BCP BCP BCP BCP None N/A
Light Assembly BCP BCP BCP BCP BCP None N/A
Footnotes:
1. The use shall not be located within 1,000 feet of another like use.
2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F.
3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended.
Key:
BCP – Level 1 Minimum Standards (Building Construction Permit)
FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required)
FLD – Level 2 Flexible Development (Community Development Board approval required)
X – Not Permitted
Table 1. Use & Off -Street Parking (continued)
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria
Minimum Off -
Street Parking
Spaces
Marinas & Marina Facilities FLD FLD X X X 1. High and dry and/or upland boat storage is
prohibited.
2. Must comply with Section 3-601.C.3 and
Section 3-603 of this Development Code
3. The parcel proposed for development
is not located in areas identifi ed in
the Comprehensive Plan as areas of
environmental signifi cance including
Clearwater Harbor grass beds or Clearwater
Harbor spoil islands.
4. No commercial activities other than the
mooring of boats on a rental basis shall
be permitted on any parcel of land which
is contiguous to a parcel of land which is
designated as residential in the Zoning
Atlas, unless the marina facilities are totally
screened from view from the contiguous
land which is designated as residential and
the hours of operation of the commercial
activities are limited to the time period
between sunrise and sunset.
1 per 2 slips
Medical Clinic BCP BCP BCP BCP BCP None N/A
Microbreweries FLS FLS FLS FLS FLS See footnote 2. N/A
Museums BCP BCP BCP BCP BCP None N/A
Nightclubs BCP FLS FLS FLS FLS See footnote 2. N/A
Offi ces BCP BCP BCP BCP BCP None N/A
Open Space BCP BCP BCP BCP BCP None N/A
Footnotes:
1. The use shall not be located within 1,000 feet of another like use.
2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F.
3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended.
Key:
BCP – Level 1 Minimum Standards (Building Construction Permit)
FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required)
FLD – Level 2 Flexible Development (Community Development Board approval required)
X – Not Permitted
Table 1. Use & Off -Street Parking (continued)
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
07.09.18 | PROPOSED ORD. 9149-18 | 19 of 54
Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria
Minimum Off -
Street Parking
Spaces
Overnight
Accommodations
(Bed & Breakfast)
X BCP BCP BCP X 1. The use is accessory to the use of the
principal building as a private residence.
2. An owner or manager shall reside on the
premises in the principal building.
3. Food service in conjunction with the
overnight accommodations shall be limited
to guests of the use, and shall include at a
minimum service of breakfast to guests.
4. Off -street parking is screened to a height of
four feet by a landscaped wall or fence so that
headlamps from automobiles in the off -street
parking area cannot project into adjacent
properties and streets.
5. Receptions or parties of any kind are
prohibited.
2/dwelling unit
plus 1/ overnight
accommodation
unit
Overnight
Accommodations (Hotel)
BCP BCP BCP BCP BCP None 0.75/unit
Parking Garages BCP BCP BCP BCP BCP None N/A
Parks & Recreation Facilities BCP BCP BCP BCP BCP None N/A
Places of Worship BCP BCP BCP BCP BCP None N/A
Public Facility FLD XXXXNone N/A
Public Transportation
Facilities
FLS X X FLS X None N/A
Research & Technology BCP BCP BCP BCP BCP None N/A
Restaurants BCP BCP BCP BCP BCP Drive-through components are prohibited. N/A
Retail Plazas BCP BCP BCP BCP BCP See footnote 3. N/A
Retail Sales & Services BCP BCP BCP BCP BCP See footnote 3. N/A
Schools BCP BCP BCP BCP BCP None N/A
Footnotes:
1. The use shall not be located within 1,000 feet of another like use.
2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F.
3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended.
Key:
BCP – Level 1 Minimum Standards (Building Construction Permit)
FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required)
FLD – Level 2 Flexible Development (Community Development Board approval required)
X – Not Permitted
Table 1. Use & Off -Street Parking (continued)
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
20 of 54 | PROPOSED ORD. 9149-18 | 07.09.18
Use Downtown CoreOld BaySouth GatewayProspect LakeDowntown GatewayUse Specifi c Criteria
Minimum Off -
Street Parking
Spaces
Self Storage Warehouses FLS X FLS FLS X 1. The use shall be secondary to and shall not
exceed 25 percent of the gross fl oor area of
another principal use.
2. Leasing offi ce and other non-storage
customer service areas shall be incorporated
into the building frontage along the primary
street.
3. Outdoor storage of any kind shall be
prohibited.
4. All loading areas, including bays and
loading zones used for the placement of
personal products onto, or removal from,
a transportation vehicle shall be provided
along the interior side or rear of the building.
N/A
Social & Community
Centers
X BCP BCP BCP BCP None N/A
Social/Public Service
Agencies
X X FLD X FLD 1. See footnote 1.
2. See footnote 2.
N/A
Telecommunication Towers BCP BCP BCP BCP BCP Shall meet requirements set forth in Section
3-2001.
N/A
TV/Radio Studios FLS FLS FLS FLS FLS See footnote 2. N/A
Utility/Infrastructure
Facilities
BCP BCP BCP BCP BCP None N/A
Vehicle Sales/Display,
Limited
BCP BCP BCP BCP BCP 1. The use shall be within an enclosed
structure and no outdoor display, storage,
and/or sales shall be permitted.
2. Vehicle service of any kind shall be
prohibited.
N/A
Veterinary Offi ces BCP BCP BCP BCP BCP None N/A
Footnotes:
1. The use shall not be located within 1,000 feet of another like use.
2. The parcel proposed for development is not abutting to a parcel of land which has frontage along Street Type E or F.
3. Medical marijuana treatment center dispensing facilities shall comply with the requirements set forth in F.S. § 381.986, as amended.
Key:
BCP – Level 1 Minimum Standards (Building Construction Permit)
FLS – Level 1 Flexible Standard Development (Community Development Coordinator approval required)
FLD – Level 2 Flexible Development (Community Development Board approval required)
X – Not Permitted
Table 1. Use & Off -Street Parking (continued)
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
07.09.18 | PROPOSED ORD. 9149-18 | 21 of 54
Use Long Term Spaces
Attached Dwellings
(10 or more units)
1 per 4 dwelling units. Units with private garage or private storage space are
exempt.
Offi ces 2 min., or 1 per 10,000 SF GFA
Parking Garages 2 min., or 1 per 20 vehicle parking spaces, whichever is greater
Public Transportation Facilities 4 min., or 1 per 10,000 SF GFA
Table 2. Bicycle Parking
B) Bicycle Parking
Bicycle spaces shall be provided for new
development providing off-street parking as listed
in Table 2. Bicycle Parking and shall comply with the
bicycle parking standards in Section 3-1411 of this
Development Code. Buildings with less than 5,000
square feet of gross building area and residential
projects with fewer than 10 units are exempt from
this requirement.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
22 of 54 | PROPOSED ORD. 9149-18 | 07.09.18
Division 4. Frontage Standards
SECTION C-403. KEY CORNER
REQUIREMENTS
For locations identified as Key Corners on Figure
2. Regulating Plan – Street Types and Key Corners,
ground floor building space within 100 feet of the
corner and to a depth of 20 feet minimum from
the front facade (as measured along front property
lines) shall be occupied only by active uses including
retail sales and services, restaurants, bars, brewpubs,
microbreweries, nightclubs, and/or lobbies to upper
story building space. For buildings occupied only
by residential uses, ground floor amenity areas such
as offices, lobbies, or fitness centers shall count
toward meeting this requirement only if the ground
floor facade meets the requirements applicable to
Storefront 1 or Storefront 2 frontages. Ground floor
building space designed for open air dining or cafe
use may count towards this requirement. Flexibility
in meeting facade transparency requirements in
these locations shall not be permitted. Key corner
requirements shall not apply to publicly owned park
and plaza space.
SECTION C-401. RELATIONSHIP
BETWEEN STREET TYPES AND
FRONTAGE STANDARDS
Table 3. Frontages and Street Types shows which
development standards in this division apply by the
street types shown in Figure 2. Regulating Plan –
Street Types and Key Corners.
SECTION C-402. PROPERTIES WITH
MULTIPLE STREET FRONTAGES
A) Defi nition of Primary and Secondary Street
Frontages
For project sites with multiple street frontages,
including corner sites, a primary street frontage
shall be defined. The primary street frontage shall
be defined as the street frontage with the highest
level of designated street type or the highest level of
existing and planned pedestrian activity as defined
in the Clearwater Downtown Redevelopment Plan.
B) Defi nition of Frontages for Corner Sites
For corner sites where the street type is the same
on two frontages, the primary street frontage shall
be defined as the frontage to which the majority
of buildings on adjacent sites are oriented and
addressed. In locations where the orientation of
buildings on adjacent sites is unclear, the primary
street frontage shall be defined as the frontage on
which the building is addressed. As provided in
Division 8. Flexibility, a limited amount of flexibility
in meeting requirements for frontages defined as
secondary street frontages may be approved.
C) Application of Setbacks on Through Lots
For project sites with frontage on two parallel
streets, one of which is a Service Street Type, the side
setbacks applicable to the primary street frontage
shall apply.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
07.09.18 | PROPOSED ORD. 9149-18 | 23 of 54
Frontages General Character
Front
Setback Parking Location
Street Types
ABCDEF
Storefront 1 Traditional “Main Street” conditions with
continuous storefronts with high levels of
storefront transparency.
3’ max. Rear yard parking. No
parking along street
frontages.•••
Storefront 2 Traditional “Main Street” conditions with moderate
levels of storefront transparency and allowance
for side yard parking.
3’ max. Rear yard and limited
side parking permitted.•
Workshop/ Flex Flexible frontages with modest setbacks,
discontinuous frontage and moderate
transparency.
5’ min. -
10’ max.
Rear yard and limited
side parking permitted.•
Urban Residential 1 Urban townhouse and apartments with individual
entires and front stoops.
3’ min. -
5’ max.
Rear yard parking. No
parking along street
frontages.••
Urban Residential 2 Urban townhouse and apartments with modest
landscaped setbacks and allowance for front
porches and shared entries
8’ min. -
15’ max.
Rear yard parking. No
parking along street
frontages.•
Neighborhood Infi ll Single family houses, duplexes, townhouses,
and small apartments with modest landscaped
setbacks.
8’ min. -
15’ max.
Parking behind units
accessed from side
streets or shared drives.•
Neighborhood
Conservation
Single family houses and duplexes with traditional
front yards.
20’ min. Parking behind front
facades accessed from
private driveways.•
Table 3. Frontages and Street Types
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
24 of 54 | PROPOSED ORD. 9149-18 | 07.09.18
A) General
The Storefront 1 Frontage Standards are intended for
application along Street Types A, B, and C which are
identified as appropriate for high levels of existing
or planned pedestrian activity and active ground
floor uses. Development standards for this type of
frontage require front building facades and building
entries oriented to public sidewalks with traditional
storefront design treatments with large, transparent
display windows, building entries at sidewalk grade,
awnings or canopies, minimal front setbacks, and
parking to the rear of occupied building space.
(In the sections below, the bold lettering in
parentheses refers to the annotations in Figures 10
and 11.)
B) Building Setbacks
1. Buildings shall be placed along street frontages
consistent with the following building setbacks from
property lines:
a. Front Setbacks (A): 0 feet minimum, 3 feet
maximum.
b. Side Setbacks (B): 0 feet maximum, or as
required by applicable building and fire codes.
c. Rear Setbacks (C): 10 feet minimum.
2. Front building setbacks on Fort Harrison Avenue,
Cleveland Street, and Osceola Avenue shall be
increased to the extent required to allow for the
creation of sidewalks widths consistent with the
Master Streetscape Plan within the Clearwater
Downtown Redevelopment Plan.
3. To promote continuity of frontages along front
setbacks, the space between buildings on the same
or adjacent sites shall be 20 feet maximum and may
be occupied by a mid-block pedestrian passageway
open for public use during regular business hours.
Where such space is provided with no pedestrian
passageway, a 6-foot minimum, 8-foot maximum
high brick or other masonry wall, wall with masonry
columns linked by substantial grill work, or wall
designed to match the architectural design of the
building shall be constructed in line with the front
building facade.
SECTION C-404. STOREFRONT 1 FRONTAGE
Figure 9. Storefront 1 Example
B
B
D
Building
C
Rear
Parking
AA
E
F
Building
Rear
Parking
Figure 10. Storefront 1 Building Placement
Figure 11. Storefront 1 Parking & Projections
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
07.09.18 | PROPOSED ORD. 9149-18 | 25 of 54
C) Front Setback Improvements
Where front setbacks are provided, the area within
the setback shall be improved as a hardscape
extension of the public streetscape with no change
in elevation from adjacent sidewalks, no landscape
areas, and no permanent physical obstructions such
as a curbing, railing, or fencing. Movable furnishings,
including tables, seats, and landscape planters, are
permitted.
D) Ground Floor Facades & Entries
1. Building facades along street frontages shall meet
building design standards in Appendix C, Division 6.
2. Ground floor front building facades shall meet the
following standards (D):
a. Building facades shall be located along front
setbacks and aligned parallel to streets and
public sidewalks.
b. A minimum 60 percent of the area of the
ground floor facade between 2 and 10 feet
in height above adjacent ground level shall
consist of storefront windows and doors with
transparent glazing with no more than 10
percent daylight reduction (tinting) and no
reflective or mirrored coating or treatment.
Transom windows are encouraged above
storefront display windows. Residential
window types, with closely spaced mullions
and recessed punched windows, are not
allowed for storefront frontages. The bottom
of storefront windows shall be no more than 2
feet above the adjacent ground level.
c. Primary entries to individual ground floor
tenant spaces and entries to shared lobbies for
upper story spaces shall be located along the
front facade and may be recessed 18 inches
maximum.
d. Thresholds at front building entries and the
ground floor finished floor elevation shall
match the elevation of the abutting public
sidewalk or publicly accessible plaza.
e. The ground floor floor-to-structural-ceiling
height shall be 14 feet minimum and ground
floor building space shall be designed to
meet Florida Building Code requirements for
commercial uses.
3. Awnings, canopies, or other forms of weather
protection shall be required along at least 80 percent
of the front facade and shall meet the standards in
Appendix C, Division 6 (E).
E) Parking
1. In addition to the following standards, parking
location, design and access shall meet the standards
in Appendix C, Division 5.
2. Parking shall be located to the rear of the property
away from the primary street frontage and corner
locations. Parking to the side of buildings is
prohibited.
3. Parking, vehicular loading/unloading areas, and
passenger drop off areas are prohibited in front
setbacks.
4. Parking and vehicular circulation areas
incorporated in the ground floor of a building along
street frontages shall be located behind fully-
enclosed, occupied building space with a depth of
20 feet minimum (F).
5. Surface and structured parking shall comply with
side and rear building setbacks. Side and/or rear
setbacks shall not apply between surface parking
areas on abutting properties which provide for
shared access and use.
6. With approval from appropriate City, County
or State authorities, parallel parking may be
constructed within the right-of-way along streets
abutting the property.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
26 of 54 | PROPOSED ORD. 9149-18 | 07.09.18
A) General
The Storefront 2 Frontage Standards are intended for
application along Street Type C which is identified
as appropriate for moderate levels of existing or
planned pedestrian activity. Development standards
for this frontage require front building facades
and building entries oriented to public sidewalks
with traditional storefront design treatments with
large, transparent display windows, building entries
at sidewalk grade, awnings or canopies, minimal
front setbacks, and parking to the side and rear of
occupied building space.
(In the sections below, the bold lettering in
parentheses refers to the annotations in Figures 13
and 14.)
B) Building Setbacks
1. Buildings shall be placed along street frontages
consistent with the following building setbacks from
property lines:
a. Front Setbacks (A): 0 feet minimum, 3 feet
maximum.
b. Side Setbacks (B): 0 feet maximum, or as
required by applicable building and fire codes.
c. Rear Setbacks (C): 10 feet minimum.
2. Front building setbacks on Fort Harrison Avenue,
Cleveland Street, and Osceola Avenue shall be
increased to the extent required to allow for the
creation of sidewalks widths consistent with the
Master Streetscape Plan within the Clearwater
Downtown Redevelopment Plan.
C) Front Setback Improvements
1. Where front setbacks are provided, the area
within the setback shall be improved primarily as a
hardscape extension of the public streetscape with
no change in elevation from adjacent sidewalks.
2. Landscape areas may account for 35 percent
maximum of the front setback area. Such
landscaping shall comply with landscape
requirements in Section 3-1202.
3. Low curbing may be used to define the edge
of landscape areas but no permanent physical
obstructions such as walls, railing, or fencing are
permitted.
SECTION C-405. STOREFRONT 2 FRONTAGE
Figure 12. Storefront 2 Example
D
B
C
Building
Rear
Parking
Limited
Side Parking
B
A
DD
Figure 13. Storefront 2 Building Placement
Figure 14. Storefront 2 Parking & Projections
G
F
Building
Rear
Parking
Limited
Side Parking
E
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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D) Ground Floor Facades & Entries
1. Building facades along street frontages shall meet
building design standards in Appendix C, Division 6.
2. Ground floor front building facades shall meet the
following standards (D):
a. Building facades shall be located along front
setbacks and aligned parallel to streets and
public sidewalks.
b. A minimum 50 percent of the area of the
ground floor facade between 2 and 10 feet
in height above adjacent ground level shall
consist of storefront windows and doors with
transparent glazing with no more than 10
percent daylight reduction (tinting) and no
reflective or mirrored coating or treatment.
Transom windows are encouraged above
storefront display windows. Residential
window types, with closely spaced mullions
and recessed punched windows, are not
allowed for storefront frontages. The bottom
of storefront windows shall be no more than 2
feet above the adjacent ground level.
c. Primary entries to individual ground floor
tenant spaces and entries to shared lobbies for
upper story spaces shall be located along the
front facade and may be recessed 18 inches
maximum.
d. Thresholds at front building entries and the
ground floor finished floor elevation shall
match the elevation of the abutting public
sidewalk or publicly accessible plaza.
e. The ground floor floor-to-structural-ceiling
height shall be 14 feet minimum and ground
floor building space shall be designed to
meet Florida Building Code requirements for
commercial uses.
3. Awnings, canopies, or other forms of weather
protection shall be required along at least 80 percent
of the front facade and shall meet the standards in
Appendix C, Division 6 (E).
E) Parking
1. In addition to the following standards, parking
location, design and access shall meet standards in
Appendix C, Division 5.
2. Parking, vehicular loading/unloading areas, and
passenger drop off areas are prohibited in front
setbacks.
3. Surface parking located to the side of buildings
along streets shall be no greater than 1 bay in width
or 60 feet maximum as measured along the street
frontage and shall be set back 5 feet behind front
building facades and screened from public sidewalks
by a opaque hedge or wall 24 to 36 inches in height
(F).
4. Parking and vehicular circulation areas
incorporated in the ground floor of a building along
street frontages shall be located behind fully-
enclosed, occupied building space with a depth of
20 feet minimum (G).
5. Surface and structured parking shall comply with
side and rear building setbacks. Side and/or rear
setbacks shall not apply between surface parking
areas on abutting properties which provide for
shared access and use.
6. With approval from appropriate City, County
or State authorities, parallel parking may be
constructed within the right-of-way along streets
abutting the property.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
28 of 54 | PROPOSED ORD. 9149-18 | 07.09.18
A) General
The Workshop/Flex Frontage Standards are
intended for application along Street Type D which
is identified as appropriate for a mix of land uses
and building types. Development standards for this
frontage require front building facades and building
entries oriented to public sidewalks with modest
front setbacks and facade transparency, and parking
to the rear or side of occupied building space.
(In the sections below, the bold lettering in
parentheses refers to the annotations in Figures 16
and 17.)
B) Building Setbacks
1. Buildings shall be placed along street frontages
consistent with the following building setbacks from
property lines:
a. Front Setbacks (A): 5 feet minimum, 10 feet
maximum.
b. Side Setbacks (B): 10 feet minimum.
c. Rear Setbacks (C): 10 feet minimum.
C) Front Setback Improvements
1. The front setback area shall be improved as a
landscape area with walkway connections between
sidewalks and front building entries. Low curbing
may be used to define the edge of landscape areas
but no permanent physical obstructions such as
walls, railings, or fencing are permitted between the
street and front building facade.
2. Landscaping in the front setback area shall
comply with landscape requirements in Section
3-1202.
3. Hardscape areas improved as open air patio or
café space may account for 50 percent maximum of
the front setback area. Such areas may be defined by
railings or low walls 36 inches maximum in height.
SECTION C-406. WORKSHOP/FLEX FRONTAGE
Figure 15. Workshop/Flex Example
B
C
Building
Rear
Parking
B
D
A
Limited
Side ParkingD
Figure 16. Workshop/Flex Building Placement
Figure 17. Workshop/Flex Parking & Projections
Building
Rear
Parking
Limited
Side Parking
F
E
G
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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D) Ground Floor Facades & Entries
1. Building facades along street frontages shall meet
building design standards in Appendix C, Division 6.
2. Ground floor front building facades shall be
designed to meet the following standards (D):
a. Building facades shall be located along front
setbacks and aligned parallel to streets and
public sidewalks.
b. A minimum 40 percent of the area of the
ground floor facade between 2 and 10 feet
in height above adjacent ground level shall
consist of windows and doors with transparent
glazing with no more than 10 percent daylight
reduction (tinting) and no reflective or
mirrored coating or treatment.
c. Primary entries to individual ground floor
tenant spaces and entries to shared lobbies for
upper story spaces shall be located along the
front facade and may be recessed 18 inches
maximum.
d. Thresholds at front building entries and the
ground floor finished floor elevation may be
elevated 18 inches maximum above the grade
of the abutting public sidewalk or publicly
accessible plaza.
e. The ground floor floor-to-structural-ceiling
height shall be 14 feet minimum and ground
floor building space shall be designed to
meet Florida Building Code requirements for
commercial uses.
3. Awnings, canopies, or other forms of weather
protection shall be required at building entries and
shall meet the standards in Appendix C, Division 6
(E).
E) Parking
1. In addition to the following standards, parking
location, design and access shall meet standards in
Appendix C, Division 5.
2. Parking, vehicular loading/unloading areas, and
passenger drop off areas are prohibited in front
setbacks.
3. Surface parking located to the side of buildings
along streets shall be no greater than 2 bays in width
or 120 feet maximum as measured along the street
frontage and shall be set back 5 feet behind front
building facades and screened from public sidewalks
by a opaque hedge or wall 24 to 36 inches in height.
(F).
4. Surface parking and vehicular circulation areas
incorporated in the ground floor of a building along
street frontages shall be located behind fully-
enclosed, occupied building space with a depth of
20 feet minimum (G).
5. Surface and structured parking shall comply with
side and rear building setbacks. Side and/or rear
setbacks shall not apply between surface parking
areas on abutting properties which provide for
shared access and use.
6. With approval from appropriate City, County
or State authorities, parallel parking may be
constructed within the right-of-way along streets
abutting the property.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
30 of 54 | PROPOSED ORD. 9149-18 | 07.09.18
A) General
The Urban Residential 1 Frontage Standards are
intended for application along Street Types B and
C which are identified as appropriate for high
levels of existing or planned pedestrian activity.
Development standards for this frontage require
buildings oriented to public sidewalks with
residential ground floor uses with minimal front
setbacks, ground floors elevated above adjacent
sidewalk grade, and parking to the rear of occupied
building space.
(In the sections below, the bold lettering in
parentheses refers to the annotations in Figures 19
and 20.)
B) Building Setbacks
1. Buildings shall be placed along street frontages
consistent with the following building setbacks from
property lines:
a. Front Setbacks (A): 3 feet minimum, 5 feet
maximum.
b. Side Setbacks (B): 0 feet maximum, or as
required by applicable building and fire codes.
c. Rear Setbacks (C): 10 feet minimum.
2. Front building setbacks on Fort Harrison Avenue,
Cleveland Street, and Osceola Avenue shall be
increased to the extent required to allow for the
creation of sidewalks widths consistent with the
Master Streetscape Plan within the Clearwater
Downtown Redevelopment Plan.
3. To promote continuity of frontages along front
setbacks, the space between buildings on the same
or adjacent sites shall be 20 feet maximum and may
be occupied by a mid-block pedestrian passageway
open for tenant use. Where such space is provided
with no pedestrian passageway, a 6-foot minimum,
or 8-foot maximum high brick or other masonry wall,
wall with masonry columns linked by substantial grill
work, or wall designed to match the architectural
design of the building shall be constructed in line
with the front building facade.
SECTION C-407. URBAN RESIDENTIAL 1 FRONTAGE
Figure 18. Urban Residential 1 Example
B
Building
C
Rear
Parking
D
B
AAA
Figure 19. Urban Residential 1 Building Placement
Figure 20. Urban Residential 1 Parking & Projections
E
Building
Rear
Parking
F
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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C) Front Setback Improvements
1. The front setback area shall be improved with
landscape areas and walkways providing access to
common building entries and to porches or stoops
at entries to ground floor units. Walkways to building
entries shall generally match sidewalk grade.
2. Landscaping in the front setback area shall
comply with landscape requirements in Section
3-1202.
3. Walls, railings, fencing, or other similar
improvements not part of a porch or stoop are
prohibited within front setbacks.
4. Fenced, walled, or otherwise enclosed patios
or other forms of enclosed outdoor space are
not permitted for ground floor units along street
frontage.
D) Ground Floor Facades & Entries
1. Building facades along street frontages shall meet
building design standards in Appendix C, Division 6.
2. Ground floor front building facades shall meet the
following standards (D):
a. Building facades shall be located along front
setbacks and aligned parallel to streets and
public sidewalks.
b. The finished floor elevation of ground floor
residential units along front setbacks shall
be elevated 18 inches minimum, 36 inches
maximum above the grade of adjacent
sidewalks.
c. Primary entries to individual ground floor units
and shared lobby space providing access to
upper story units shall be located along the
front facade and be visible from streets and
sidewalks.
3. Stoops shall be provided at entries to individual
ground floor units and be designed to meet the
following standards (E):
a. Stoops may project 5 feet maximum from front
building facades into setbacks.
b. Stoops shall include stairs and landings
providing access to unit entries with low walls
or railings on stairs and landings as required by
Florida Building Code.
c. No more than two front stoops serving
adjacent units shall be connected.
d. Landscape areas between stoops may
be defined by curbing or low walls. Such
landscaping shall comply with landscape
requirements in Section 3-1202.
4. Canopies or other forms of weather protection
shall be provided at front building entries to shared
ground floor lobby space and shall meet the
standards in Appendix C, Division 6 (E).
E) Parking
1. In addition to the following standards, parking
location, design and access shall meet standards in
Appendix C, Division 5.
2. Parking shall be located to the rear of the property
away from the primary street frontage and corner
locations. Parking to the side of buildings is
prohibited.
3. Parking, vehicular loading/unloading areas, and
passenger drop off areas are prohibited in front
setbacks.
4. Parking and vehicular circulation areas
incorporated in the ground floor of a building along
street frontages shall be located behind fully-
enclosed, occupied building space with a depth of
20 feet minimum (F).
5. Surface and structured parking shall comply with
side and rear building setbacks. Side and/or rear
setbacks shall not apply between surface parking
areas on abutting properties which provide for
shared access and use.
6. With approval from appropriate City, County
or State authorities, parallel parking may be
constructed within the right-of-way along streets
abutting the property.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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A) General
The Urban Residential 2 Frontage Standards are
intended for application along Street Type D which
is identified as appropriate for a mix of land uses
and building types. Development standards for
this frontage require buildings oriented to public
sidewalks with residential ground floor uses with
modest front setbacks, ground floors elevated above
adjacent sidewalk grade, and parking to the rear of
occupied building space.
(In the sections below, the bold lettering in
parentheses refers to the annotations in Figures 22
and 23.)
B) Building Setbacks
1. Buildings shall be placed along street frontages
consistent with the following building setbacks from
property lines:
a. Front Setbacks (A): 8 feet minimum, 15 feet
maximum.
b. Side Setbacks (B): 5 feet minimum or as
required by applicable building and fire codes.
c. Rear Setbacks (C): 10 feet minimum.
C) Front Setback Improvements
1. The front setback area shall be improved with
landscape areas and walkways providing access to
common building entries and to porches or stoops
at entries to ground floor units. Walkways to building
entries shall generally match sidewalk grade.
2. Landscaping in the front setback area shall
comply with landscape requirements in Section
3-1202.
3. Walls, railings, fencing, or other similar
improvements not part of a porch or stoop are
prohibited within front setbacks.
D) Ground Floor Facades & Entries
1. Building facades along street frontages shall meet
building design standards in Appendix C, Division 6.
2. Ground floor front building facades shall meet the
following standards (D):
a. Building facades shall be located along front
setbacks and aligned parallel to streets and
public sidewalks.
SECTION C-408. URBAN RESIDENTIAL 2 FRONTAGE
Figure 21. Urban Residential 2 Example
B
C
Building
Rear
Parking
B
D
AAA
Figure 22. Urban Residential 2 Building Placement
Figure 23. Urban Residential 2 Parking & Projections
Building
Rear
Parking
E
F
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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b. The finished floor elevation of ground floor
residential units along front setbacks shall
be elevated 18 inches minimum, 36 inches
maximum above the grade of adjacent
sidewalks.
c. Primary entries to individual ground floor units,
where provided, and shared lobby space shall
be located along the front facade and be visible
from streets and sidewalks.
3. Where primary entries to individual ground
floor units are located along the front facade, front
porches or stoops shall be provided at entries and
designed to meet the following standards (E):
a. Porches and stoops may project 4 feet
minimum, 8 feet maximum from front building
facades into setbacks but shall be located no
closer than 2 feet from public sidewalks.
b. No more than two front porches or stoops
serving adjacent units shall be connected.
c. Landscape areas at least 8 feet in width as
measured along the front building facade shall
be provided between individual or connected
porches or stoops.
4. Canopies or other forms of weather protection
shall be provided at front building entries to shared
ground floor lobby space and shall meet the
standards in Appendix C, Division 6 (E).
E) Parking
1. In addition to the following standards, parking
location, design and access shall meet standards in
Division 5.
2. Parking shall be located to the rear of the property
away from the primary street frontage and corner
locations. Parking to the side of buildings is
prohibited.
3. Parking, vehicular loading/unloading areas, and
passenger drop off areas are prohibited in front
setbacks.
4. Parking and vehicular circulation areas
incorporated in the ground floor of a building along
street frontages shall be located behind fully-
enclosed, occupied building space with a depth of
20 feet minimum (F).
5. Surface and structured parking shall comply with
side and rear building setbacks. Side and/or rear
setbacks shall not apply between surface parking
areas on abutting properties which provide for
shared access and use.
6. With approval from appropriate City, County
or State authorities, parallel parking may be
constructed within the right-of-way along streets
abutting the property.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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A) General
The Neighborhood Infill Frontage Standards are
intended for application along Street Type E which is
identified as appropriate for residential development
and redevelopment. Development standards
for this frontage require attached and detached
dwellings oriented to public sidewalks with modest
landscaped front setbacks and parking to the rear of
occupied building space with parking to the rear of
occupied building space.
(In the sections below, the bold lettering in
parentheses refers to the annotations in Figures 25
and 26.)
B) Building Setbacks
1. Buildings shall be placed along street frontages
consistent with the following building setbacks from
property lines:
a. Front Setbacks (A): 8 feet minimum, 15 feet
maximum.
b. Side Setbacks (B): 5 feet minimum or as
required by applicable building and fire codes.
c. Rear Setbacks (C): 10 feet minimum.
C) Front Setback Improvements
1. The front setback area shall be improved with
landscape areas and walkways providing access to
common building entries and to porches or stoops
at entries to ground floor units. Walkways to building
entries shall generally match sidewalk grade.
2. Walls, railings, fencing, or other similar
improvements not part of a porch or stoop are not
permitted within front setbacks.
3. Fenced, walled, or otherwise enclosed patios or
other forms of outdoor space are not permitted for
ground floor units along street frontage.
D) Ground Floor Facades & Entries
1. Building facades along street frontages shall meet
building design standards in Appendix C, Division 6.
Figure 24. Neighborhood Infi ll Example
B
B
CA
Building
CA
D
Rear
Parking
SECTION C-409. NEIGHBORHOOD INFILL FRONTAGE
Figure 25. Neighborhood Infi ll Building Placement
Figure 26. Neighborhood Infi ll Parking & Projections
Building
E
Rear
Parking
Rear
Parking
F
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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2. Ground floor front building facades shall meet the
following standards (D):
a. Building facades shall be located along front
setbacks and aligned parallel to streets and
public sidewalks.
b. The finished floor elevation of ground floor
residential units along front setbacks shall
be elevated 18 inches minimum, 36 inches
maximum above the grade of adjacent
sidewalks.
c. Primary entries to ground floor units and
shared lobby space shall be located along the
front facade and be visible from streets and
sidewalks.
3. Front porches or stoops shall be provided at
entries to individual ground floor units and be
designed to meet the following standards (E):
a. Porches may project 6 feet minimum, 10 feet
maximum from front building facades into
setbacks. Stoops may project 4 feet minimum,
6 feet maximum from front building facades
into setbacks. Neither shall be located closer
than 2 feet from front property line.
b. For buildings at corner locations, porches shall
be oriented to the primary street frontage
and wrap around from to the facade along
the secondary street frontage and extend 6
feet minimum along the facade facing the
secondary street frontage.
c. No more than two front porches or stoops
serving adjacent units shall be connected.
d. Landscape areas shall be provided between
individual or connected porches or stoops and
shall be at least 8 feet in length as measured
along the front building facade.
4. Canopies or other forms of weather protection
shall be provided at front building entries to
shared ground floor lobby space and shall meet
the standards in Appendix C, Division 6 (E).
E) Parking
1. In addition to the following standards, parking
location, design and access shall meet the standards
in Appendix C, Division 5.
2. Surface parking shall be located to the rear of
buildings away from the primary street frontage and
corner locations.
3. Parking to the side of buildings behind front
building facades is permitted only for single family
detached dwellings and duplex building types. Such
parking shall be in single width private driveways
perpendicular to the right-of-way and may be
located in front and side setbacks but may be no
closer than 2 feet from side lot lines.
4. Surface parking lots serving multiple dwelling
units shall comply with side and rear building
setbacks. Side and/or rear setbacks shall not apply
between surface parking lots on abutting properties
which provide for shared access and use.
5. Parking, vehicular loading/unloading areas, and
passenger drop off areas are prohibited in front
setbacks.
6. Parking and vehicular circulation areas
incorporated in the ground floor of a building
or parking garage shall be located behind fully-
enclosed, occupied building space along street
frontages with a depth of 20 feet minimum (F).
7. With approval from appropriate City, County
or State authorities, parallel parking may be
constructed within the right-of-way along streets
abutting the property.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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A) General
The Neighborhood Conservation Frontage Standards
are intended for application along Street Type F
which is identified as appropriate for residential
development and redevelopment. Development
standards for this frontage require detached
dwellings and attached dwellings (two units
maximum, may include detached dwelling with one
carriage house), as described in Table 4. Attached
Dwelling Types General. oriented to public sidewalks
with front lawns and parking to the rear of occupied
building space with allowance for limited parking in
private driveways to the side of houses.
(In the sections below, the bold lettering in
parentheses refers to the annotations in Figures 28
and 29.)
B) Building Setbacks
1. Buildings shall be placed along street frontages
consistent with the following building setbacks from
property lines:
a. Front Setbacks (A): 20 feet minimum.
b. Side Setbacks (B): 5 feet minimum.
c. Rear Setbacks (C): 10 feet minimum.
2. Front setbacks shall be no greater than the
average setback for buildings along the same block
frontage.
C) Front Setback Improvements
1. The front setback area shall be improved with
lawn and landscape areas.
2. Walkways may be provided to connect public
sidewalks with porches or stoops at entries to
ground floor units. Walkways to building entries shall
generally match sidewalk grade.
3. Walls, railings, fencing, or other similar
improvements not part of a porch or stoop are not
permitted within front setbacks except that picket
fences no higher than 36 inches in height may be
permitted to define the front yards of individual
units.
4. Fenced, walled, or otherwise enclosed patios
or other forms of enclosed outdoor space are not
permitted in front setbacks.
SECTION C-410. NEIGHBORHOOD CONSERVATION FRONTAGE
Figure 27. Neighborhood Conservation Example
C
C
C
A
A
A
Attached Dwellings
Detatched Dwelling
D
B
B
B
D
B
Figure 28. Neighborhood Conservation Building
Placement
Figure 29. Neighborhood Conservation Parking &
Projections
G
E
E
E
F
F
F
Rear
Parking
Rear
Parking
G
G
Driveway Parking
Driveway Parking
Driveway Parking
Attached Dwellings
Detatched Dwelling
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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D) Ground Floor Facades & Entries
1. Building facades along street frontages shall meet
building design standards in Appendix C, Division 6.
2. Ground floor front building facades shall meet the
following standards (D):
a. Building facades shall be located along front
setbacks and aligned parallel to streets and
public sidewalks.
b. Primary entries to ground floor units shall be
located along the front facade and be visible
from streets and sidewalks.
3. Front porches or stoops shall be provided at
entries to individual units and be designed to meet
the following standards (E):
a. Porches may project 6 feet minimum, 10 feet
maximum from front building facades into
setbacks. Stoops may project 4 feet minimum,
6 feet maximum from front building facades
into setbacks.
b. For buildings at corner locations, porches shall
be oriented to the primary street frontage
and wrap around from to the facade along
the secondary street frontage and extend 6
feet minimum along the facade facing the
secondary street frontage.
c. No more than two front porches or stoops
serving attached units shall be connected.
d. Landscape areas shall be provided between
individual or connected porches or stoops and
shall be at least 8 feet in length as measured
along the front building facade.
E) Parking
1. In addition to the following standards, parking
location, design and access shall meet standards the
in Appendix C, Division 5.
2. Surface parking lots shall be located to the rear of
buildings away from the primary street frontage and
corner locations.
3. Parking is permitted in single width private
driveways. Such driveways shall meet the side
setback requirement and be located to the side of
buildings (F).
4. Parking incorporated in enclosed garages or the
ground floor of a detached or attached dwelling shall
be set back 5 feet minimum from the front building
facade (G).
5. With approval from appropriate City, County
or State authorities, parallel parking may be
constructed within the right-of-way along streets
abutting the property.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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SECTION C-411. FRONTAGE ALONG
SERVICE STREETS
A) Building Setbacks
Buildings with frontage along streets designated as
Service Streets on Figure 2. Regulating Plans - Street
Types and Key Corners, shall be placed consistent
with the following building setbacks from property
lines:
1. Front Setbacks: 5 feet minimum.
2. Side Setbacks: 10 feet minimum.
3. Rear Setbacks: 10 feet minimum.
B) Front Setback Improvements
The front setback area shall be improved with
landscaping and fencing to buffer parking lot or
parking structures and service areas. Such buffers
and fencing shall comply with standards in Appendix
C, Division 5.
C) Parking & Vehicular Circulation
Parking, vehicular circulation, and other vehicular
use areas are permitted along the frontage and
shall be located and designed to meet standards in
Appendix C, Division 5.
Column intentionally Blank
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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Division 5. Site Design Standards
SECTION C-501. GENERAL
Projects within the Downtown District shall be
designed to advance goals for the creation of
active, attractive, safe, and comfortable streets,
streetscapes, and public spaces in Downtown
Clearwater. Projects shall be designed to contribute
to and create a walkable urban environment with
generally consistent setbacks along street frontages,
active ground floor uses, front building entries,
and attractive storefronts. Vehicular parking and
service areas shall be located primarily to the rear of
buildings and appropriately screened to minimize
the visual impact on streets, streetscapes, and public
spaces. The existing street grid shall be retained
and expanded where possible, curb cuts shall be
minimized, and streetscapes shall be improved
to provide for a safe and convenient pedestrian
network.
SECTION C-502. DEVELOPMENT
PATTERN
A) Existing Street Preservation
The existing street network shall be maintained. The
vacation of existing public streets and alleys shall
be discouraged unless new public streets and alleys
are constructed to replace and serve the function of
those vacated.
B) Development Blocks & Lots
1. Projects shall be configured with development
blocks scaled to accommodate buildings, public
spaces, and mid-block off-street parking and service
areas.
2. Block dimensions shall generally be as follows but
may be adjusted to account for irregularly shaped
parcels, utilities and utility easements, stormwater
conveyance systems, and other features.
a. Minimum block length: 200 feet
b. Maximum block length: 600 feet
3. Lots shall maintain a consistent size, scale, pattern
and rhythm of the surrounding block(s).
C) New Private Drives
Projects on sites of 5 acres or more shall be
developed with new private drives designed
consistent with the following standards:
1. New private drives shall be configured to
create interconnected networks of drives defining
development blocks as described in Appendix C,
Section C-502.B and serve as secondary vehicular
travel ways for vehicles and pedestrians.
2. New private drives shall be designed as two-
way drives designed with a minimum 6-foot wide
landscape strip with shade trees between curbs and
sidewalks, and a continuous pedestrian zone with a
6-foot minimum wide unobstructed sidewalk. These
drives may include parallel parking, landscaped
medians, bike lanes, and other features.
3. New private drives shall be configured to align
with existing or planned streets or drives on adjacent
sites to create an interconnected network. Stub outs
shall be provided to allow future connections to
adjacent sites.
D) New Private Service Drives
To access parking and service areas located
behind buildings where access by public alley is
not available, new private services drives shall be
constructed and designed consistent with the
following standards:
1. New service drives shall be designed for one- or
two-way travel.
2. In locations where new service drives provide
access to multiple lots and where rear lot solid waste
collection is planned, new service drives shall be
designed to accommodate through block travel with
no dead end or cul-de-sac.
3. For residential projects, new service drives shall
be designed with sufficient space to allow for vehicle
turning movements to access enclosed parking.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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SECTION C-503. ACCESS & CIRCULATION
A) Site Access
1. All vehicular access shall occur from the rear of
the property via a public alley (either existing or
constructed as part of a development proposal),
private service drive, or via a cross access easement
from an adjacent property. Should none of these
options be available or are determined to be
infeasible by the City, vehicular access shall be
permitted from a secondary street frontage.
Vehicular access shall only be permitted from a
primary street frontage when none of the above
means of vehicular access is determined by the City
to be available.
2. Existing curb cuts shall be closed where possible
and/or consolidated to minimize impacts on
pedestrian circulation along public sidewalks.
3. Establishing joint/common access drives, where
such drives are permitted, is encouraged to minimize
curb cuts and impacts on pedestrian circulation
along public sidewalks.
B) Streetscape Improvements
Improvements to streetscapes within rights-of-
way along lot frontages, including reconstruction
shall be required pursuant Section 3-1701. To the
extent possible given right-of-way limits and utility
conflicts, and with approval of the FDOT, Pinellas
County, and/or the City, reconstruction shall follow
the standards for streetscapes found in the Master
Streetscape Plan within the Clearwater Downtown
Redevelopment Plan.
C) Pedestrian Circulation & Access
1. Pedestrian walkways shall be provided to access
parking lots and parking structures behind or to the
side of buildings, connect destinations on adjacent
properties, connect front building entries to adjacent
sidewalks, and allow pedestrian circulation through
parking lots to create a continuous pedestrian
network.
2. Pedestrian walkways shall be 6-foot wide
minimum and free of obstructions.
3. Pedestrian walkways that cross a parking area or
other vehicular use areas shall be clearly marked with
striping, contrasting paving materials (e.g., light-
color concrete inlay between asphalt), textured or
raised pavement, or other appropriate treatment as
approved by City staff.
4. Where specialty paving, such as pavers, decorative
concrete, or other materials, is used for public
sidewalks or other pedestrian walkways, the
specialty paving shall continue across parking access
drive aisles.
5. Pedestrian walkways provided between buildings
shall be designed to meet the following standards.
a. Where blocks are longer than 600 feet, one
mid-block pedestrian walkway open to the
public during regular building hours shall be
provided.
b. Pedestrian walkways between buildings shall
be at least 15-foot wide and 20-foot wide on
average.
c. Pedestrian scale lighting shall be provided
along pedestrian facilities.
D) Cross Parcel Connections
To facilitate circulation and improve accessibility,
vehicle and pedestrian paths on adjacent sites
shall be interconnected. Parking lot drive aisles,
private drives, private service drives, and pedestrian
walkways shall be aligned and connected, and drive
aisle stub outs shall be constructed on properties
abutting undeveloped sites to allow for future
connections.
E) Connection to Trails
Pedestrian and bicycle connections to the Pinellas
Trail and/or Druid Trail, or future trails, bikeways, or
the like, that are visible from public rights-of-way
and/or building entrances shall be incorporated into
site plans where property is adjacent to the Trail(s).
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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SECTION C-504. PARKING & SERVICE
AREAS
A) Surface Parking
1. Surface parking and services areas shall be
designed to meet the landscaping standards set
forth in Article 3, Division 12 and the parking and
loading standards set forth in Article 3, Division 14.
2. Surface parking lots shall be screened from
abutting residential uses by fences or walls six feet in
height.
3. Interior islands of parking lots in new projects
shall be designed to utilize Low Impact Development
techniques such as bioretention swales and native
species. Where parking curbs and gutters are
provided, they shall have breaks to allow water to
enter the bioretention facilities within the parking
landscape islands. Parking lots with less than 20
spaces are exempt from interior island requirements
in Section 3-1202.E.2 of this Development Code.
B) Structured Parking
All structured parking, whether freestanding,
attached to a building, or integrated into a building
envelope, shall be designed to comply with
requirements for parking garages set forth in Article
3, Division 14, and design standards in Divisions 4
and 6 in these standards.
C) Service Areas
1. Service areas, including areas providing access
to loading docks and areas designated for the
placement of waste containers and recycling
equipment, shall be located to the rear of buildings
in the most unobtrusive location possible and
screened from adjacent properties and rights-
of-way with architecturally finished walls and
gated enclosures designed consistent with and
complementary to the exterior facade of the
building.
2. Service areas, including areas providing access
to loading docks and areas designated for the
placement of waste containers and recycling
equipment, shall be accessed from secondary streets
and alleys.
SECTION C-505. GARAGES FOR
ATTACHED OR DETACHED DWELLINGS
Garages shall be located behind the principal
building and accessed from public alleys, private
drives, or private service drives. Where public alleys,
private drives, or private service drives are not
provided, single width private driveways no greater
than 10 feet in width maximum are permitted and
the following standards shall apply.
1. Attached, front facing garages serving detached
dwellings, where permitted, shall be set back
5 feet minimum from the front facade of the
building.
2. Detached garages shall be located behind the
principle building and accessed from a single
width private driveway.
3. Attached or detached garages on corner sites
shall be located to the rear of the property away
from the primary street frontage, oriented toward
a secondary street frontage, and accessed from a
single width private driveway.
SECTION C-506. LANDSCAPE & FENCING/
WALLS
A) Landscape Requirements in Article 3, Division 12
Landscape improvements shall meet the general
landscaping standards set forth in Article 3, Division
12 n addition to the frontage standards in Appendix
C, Division 4 and landscape and parking standards in
Appendix C, Division 5.
B) Fences & Walls
1. Fences and/or walls, where permitted along
side and/or rear property lines, shall be located
behind front building facades, and shall be painted,
architecturally finished and designed consistent with
and complementary to the exterior facade of the
building.
2. Chain link, razor wire, barbed wire, or other similar
fences are prohibited.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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C) Utility/Infrastructure Facilities
Utility/Infrastructure facilities other than
telecommunication towers and utility distribution
lines shall be screened from public view by
landscape screens or architecturally-finished walls
and enclosures.
SECTION C-507. STORMWATER
MANAGEMENT
Stormwater retention and detention areas are
not permitted in front setbacks unless located
underground in exfiltration trenches or open-
bottomed underground storage and retention
systems, or as part of a Low Impact Development
stormwater management system incorporating
features such as rain gardens and vegetative swales,
or pervious pavers or pavement for pedestrian use.
Traditional stormwater facilities such as dry and/or
wet retention/detention ponds are permitted to the
rear and side of buildings.
SECTION C-508. WATERFRONT
DEVELOPMENT
Waterfront development shall be located and
designed to meet all of the following standards.
A) Waterfront Setback
Waterfront development shall maintain waterfront
setback of 20 feet minimum from the sea wall,
property line, or mean high water line, whichever is
most interior to the property.
B) Parking
1. Residential uses along Clearwater Harbor shall
be designed with parking garages or with parking
areas internal to the site/building and screened from
Clearwater Harbor.
2. Perimeter screening shall not be required for
public parking located along waterfronts.
SECTION C-509. DRIVE-THROUGH
FACILITIES
Permitted ancillary drive-through facilities, including
all improvements associated with the drive-through
activity such as entry and exit drives, stacking
lanes, service windows, canopies, ATM kiosks, and
informational signage, shall be located and designed
to meet all of the following standards.
A) Location & Screening
Drive-through facilities shall be located to the rear
of the principal building, as illustrated in Figure 30.
Drive-Through Facilities.
B) Stacking Lanes
1. Stacking lanes shall be scaled to ensure queuing
vehicles do not block driveways, access to parking
areas, or pedestrian walkways.
2. Stacking lanes located along pedestrian walkways
shall be screened with landscaping and a wall 24 to
36 inches in height designed to complement the
exterior facade of the building.
C) Signage
Sufficient on-site signage and pavement markings
shall be provided to mark pedestrian walkways and
crossings, and to indicate direction of vehicular
travel and other conditions required to ensure safe
vehicular and pedestrian movement.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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Figure 30. Drive-Through Facilities Column intentionally Blank
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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Division 6. Building Design Standards
SECTION C-601. GENERAL
To support the creation of more pedestrian- and
transit-accessible destinations, buildings shall be
oriented toward adjacent streets and designed to
contribute to the creation of attractive, accessible
destinations. Building facades along streets and
public spaces shall be designed with attractive
ground floor facades, well-defined building entries,
and shall use quality building materials.
SECTION C-602. FACADE TREATMENT &
DESIGN
A) Complementary Design
All buildings and structures in projects with
multiple buildings and structures, including parking
structures, shall have complementary architectural
details, materials, colors, and design treatments. For
the purpose of this section, buildings and structures
shall include primary buildings, accessory structures,
parking structures, open air enclosures, fences and
walls, and other vertical improvements. The intent of
this provision is not to require a single design theme
or motif for projects with multiple buildings and/
or multiple tenants but to ensure a consistent level
of quality in the design and detailing of buildings,
parking structures, and other vertical improvements.
B) Facade Articulation
1. Buildings shall be designed with clearly
articulated bases to define the extent of the public
realm, provide spatial enclosure, and mediate
differences in scale between adjacent buildings.
Building bases shall constitute the facades of the
first one or two stories of the building. Distinctions
between building bases and upper story facades
shall be established through the use of changes
in material and color, the use of minor step backs
for upper story facades, and architectural molding,
cornice lines, or other modest projections.
2. To break up building facades along street
frontages, facades shall be divided vertically into
bays, as illustrated in Figure 31. Facade Bays &
Articulation. Facade bay widths shall range between
20 to 35 feet establishing a rhythm of vertical
modules unified by a complementary rhythm of
windows and window groupings. Facade bays shall
be distinguished by varying fenestration patterns,
recessing wall planes, varying building materials, or
establishing a rhythm of architectural elements such
as pilasters or window bays.
Figure 31. Facade Bays & Articulation Figure 32. Corner Treatments
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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3. To avoid flat, continuous facades above the
ground floor on all building sides, the maximum
length of an upper floor facade section shall be
between 80 and 120 feet and the articulation
between upper floor facade sections shall be
accomplished by recessing the facade 2 feet
minimum for a distance of at least 10 feet as
illustrated in Figure 31. Facade Bays & Articulation.
4. Vertical or horizontal changes in the plane of a
building facade for step backs, facade articulation,
or other purposes shall be differentiated by
architectural features including but not limited
to coping, balustrades, cornice lines, change in
materials, or changes in color.
5. Blank sections of ground floor building facades
fronting streets, public spaces, and surface parking
areas shall not exceed 20 feet in length. Elements
such as windows, doors, balconies, columns,
pilasters, changes in material, or other architectural
details that provide visual interest shall be
distributed across the facade in a manner consistent
with the overall design of the building.
C) Facade Materials
All building facades within view of a public street,
pedestrian walkway, waterfront, or other public
space, including side and rear facades, shall be
constructed of high quality materials such as
brick, stone, architectural block, concrete with an
architectural finish, and traditional cementitious
stucco. Side and rear facades shall use materials and
design features similar to or complementary to those
of the front facade. The use of metal facades shall not
be permitted.
D) Prohibited Glass Treatments on Ground Floors
The use of reflective, translucent, fritted, and other
forms of non-transparent glass in wall and window
systems on ground floor facades is prohibited.
E) Corner Facades
1. To create a seamless transition between the
facades of a building at a street corner, both
street-facing facades shall be designed with equal
architectural quality and detail as illustrated in
Figure 32. Corner Treatments.
2. Facade materials, window and wall treatments,
and design elements such as signs and awnings
shall be included on both sides of the building
facade. Additional corner emphasis with chamfered
or rounded facades, corner entries accentuated
through changes in design treatments, materials,
canopy projections, roof or parapet forms, or
through other architectural methods is required.
F) Parking Structures Design
1. Parking structures shall be designed with
architecturally-finished facades that complement
the details, materials, colors, and design treatments
of buildings in the project to contribute positively to
the overall character of a project.
2. The ground level facades of parking structures
along Service Street Types, public alleys, private
drives, private service drives, and pedestrian
walkways shall be designed with architectural
screening of openings, trellis or canopy projections,
or other architectural treatments to create safe,
comfortable, and quality pedestrian environments.
G) Security & Hurricane Protection
1. Security bars are prohibited on windows or doors
visible from public streets, public sidewalks, or public
spaces.
2. Hurricane shutters, if provided, shall be fitted as
an integral part of the storefront design, not visible
when not in use, and only be used during the time
frame in which a formally issued hurricane warning is
in effect.
H) Facade Lighting
Light Emitting Diode (LED) rope/ribbon lighting,
neon lighting, or other types of lighting used to
outline windows, signs, or other architectural
features shall be prohibited.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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SECTION C-603.AWNINGS, CANOPIES, &
BALCONIES
1. Ground floor awnings, canopies, and other forms
of shading devices or structures, where provided,
shall comply with the following standards.
a. Such devices and structures shall project 5 feet
minimum, 10 feet maximum from the front
facade with the exception that in no case shall
such projection be closer than five feet from
the curbline.
b. Such devices and structures shall be permitted
into required setbacks and over street rights-
of-way provided a clearance of eight feet over
grade is maintained.
c. Such devices and structures with supports may
be located up to the property line.
d. Such devices and structures that project
into rights-of-way shall be cantilevered or
suspended from the building facade.
2. Awnings, canopies, or other forms of shading
devices or structures are permitted on upper stories
and shall not extend further than 36 inches from the
facade.
3. Awnings, canopies, or other forms of shading
devices or structures shall not be backlit or
constructed of high-gloss material or fabric which
appears to be plastic, or be clad with barrel tiles,
asphalt shingles, or other standard roofing materials.
4. Balconies or other projections may encroach into
front setbacks. Awnings or canopies provided for
balconies shall not extend forward of the balcony.
SECTION C-604. ROOF DESIGN
Flat or pitched roofs are permitted for all building
types. Edges of pitched roofs shall be accentuated
with eaves and flat roofs shall have parapet walls,
decorative cornices, and/or other architectural
features. Mansard roof forms are prohibited.
SECTION C-605. BUILDING ENTRIES
A) Location
1. Building entries opening onto parking located to
the side or rear of buildings shall not be considered
primary building entries.
2. For sites with multiple frontages, the primary
building entry or entries shall be located along
the primary street frontage or at the corner of
the primary street frontage and secondary street
frontage.
B) Design Treatment
Primary building entries, including main entries
to individual tenant spaces and to lobbies used
to access upper story building space, shall
be distinguished by facade design, materials,
articulation, or other architectural treatments that
provide interest to the building facade and draw
attention to the entrance.
SECTION C-606. MECHANICAL
EQUIPMENT
Outdoor mechanical, electrical, and communication
equipment, including heating, air conditioning,
and ventilation equipment; venting and vent
terminations for commercial hoods; electric
meters; mechanical penthouses; electrical and
communication equipment, panels, and cabinets;
satellite dishes; and similar features shall be located
and designed to meet all of the following standards.
A) Equipment Placement
Outdoor mechanical, electrical, and communication
equipment, shall be placed on roofs or to the rear
or side of buildings and shall not be placed in front
setbacks.
B) Equipment Screening
Equipment shall be screened from public view
by landscape screens or architecturally-finished
walls and enclosures designed consistent with the
exterior facade of the building. Rooftop mechanical
and elevator penthouses shall be designed to
complement the design of street-facing building
facades and shall be clad on all sides in material used
on street-facing facades.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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SECTION C-607. ATTACHED DWELLING
TYPES
Table 4. Attached Dwelling Types General provides
an overview of several types of attached dwellings
which could be permitted in the Downtown District,
consistent with the applicable frontage standards
in Division 4. Attached dwellings may also be part
of mixed-use projects at various scales, where
residential uses are integrated vertically.
Column intentionally Blank
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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Attached Dwelling Type Description Building Frontage
Duplex: A residential building with the design character of a
large single family home, but occupied by two households living
separately in attached units. Said units may be attached front-to-
back, side-to-side, or be stacked (up and downs).
Urban Residential 2
Neighborhood Infi ll
Neighborhood Conservation
Carriage House: An accessory dwelling unit to a primary dwelling
unit on the same site. A carriage house provides permanent
provisions for living, sleeping, eating, cooking and sanitation, and
can be on the ground fl oor or above a garage, but shall be attached
to the garage.
Neighborhood Infi ll
Neighborhood Conservation
Townhomes: Also called townhouses, a residential building
occupied by households living separately in three or more attached
units. Said units are attached side-by-side in a two to three story
confi guration.
Urban Residential 1
Urban Residential 2
Neighborhood Infi ll
Fourplex: A residential building occupied by four households in
four separate units with two on the ground fl oor and two above
while sharing a single entryway.
Urban Residential 2
Neighborhood Infi ll
Small Multiplex: A residential building typically occupied by fi ve
to ten households living separately in fi ve to ten attached units.
Units within a small multiplex may have a variety of confi gurations,
including side-by-side, front-to-back, and stacked.
Urban Residential 2
Neighborhood Infi ll
Table 4. Attached Dwelling Types General
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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Attached Dwelling Type Description Building Frontage
Large Multiplex: A residential building typically occupied by 11
to 20 households living separately in 11 to 20 attached units. Units
within a large multiplex may have a variety of confi gurations,
including side-by-side and stacked, typically with one shared entry.
Urban Residential 1
Urban Residential 2
Mid Rise: A residential building typically occupied by multiple
households living separately. Mid rise buildings typically are fi ve to
seven stories in height, and contain structured parking for residents
and guests.
Urban Residential 1
Urban Residential 2
High Rise: A residential building typically occupied by multiple
households living separately. High rise buildings are typically
greater than seven stories in height, and contain structured parking
for residents and guests.
Urban Residential 1
Urban Residential 2
Figure 4. Attached Dwelling Types General (continued)
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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Division 7. Sign Standards [Reserved]
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Division 8. Flexibility
SECTION C-801. GENERAL
Flexibility in the application of development
standards in Appendix C, Divisions 3, 4, 5, and 6
may be approved by the Community Development
Coordinator or Community Development Board
as provided below. Where flexibility is allowed, the
level of flexibility permitted shall be the minimum
extent required to address flexibility standards and
requirements.
SECTION C-802. PROCESS
Authority to grant flexibility shall follow the approval
levels indicated by use in Table 1. Use & Off-Street
Parking and shall be administered consistent with
the development review procedures in Article
4 of this Development Code. The Community
Development Coordinator shall have authority
to grant flexibility for Level One approvals and
the Community Development Board shall have
authority to grant flexibility for Level Two approvals.
Where flexibility is being requested for a Level One
Minimum Standard Development use, the request
shall be processed as a Level One Flexible Standard
Development.
SECTION C-803. FLEXIBILITY
PROVISIONS
Flexibility may be approved subject to the standards
below.
A) Frontage Standards - Properties with Multiple
Street Frontages
Flexibility in the orientation of front building facades
for attached and detached dwellings may be
approved to allow for frontage orientation consistent
with typical frontage orientation on surrounding
blocks.
B) Frontage Standards - Building Setbacks
1. Front building setbacks greater than the
maximums allowed may be approved for projects
with a publicly-accessible outdoor open space or site
constraints such as shape irregularities and/or the
presence of natural features, existing utilities, utility
easements, or access easements making meeting
setback requirements impractical or infeasible.
2. Flexibility in the application of front setback
requirements may be approved to allow new
development setbacks compatible with the
traditional character of development on adjacent
sites and block frontages.
3. Flexibility in the application of front setback
requirements to provide 10-foot minimum sidewalk
widths may be approved to allow new development
setbacks compatible with the traditional character of
development on adjacent sites and block frontages.
4. Side and rear setbacks less than the minimum
allowed may be approved for projects to allow
for innovative site designs that advance the goals
and objectives for the Clearwater Downtown
Redevelopment Plan.
5. The maximum spacing between individual
buildings along Storefront 1 and Urban Residential
1 Street Frontages may be increased or waived
for projects with one or more of the following
characteristics.
a. The proposed site configuration is designed to
incorporate natural features such as a stand of
mature trees, body of water, wetland or other
similar feature.
b. Placement of existing buildings and/or site
access and circulation constraints make it
infeasible to meet the standard.
c. The placement of publicly-accessible outdoor
plaza spaces to the side of the building results
in increased spacing to accommodate the
plaza.
Where flexibility in the standard is allowed,
enhanced landscaping and the use of low walls
along street frontages to screen parking and define
the edge of pedestrian walkways shall be required.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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C) Frontage Standards - Fences & Walls Along
Street Frontages
Flexibility in the prohibition of fences and walls in
front of buildings along Street Types D, E, and F may
be approved where the placement of a fence or wall
in front of the building does not negatively affect
the project’s pedestrian orientation or is found to
be compatible with front setback conditions on
abutting and nearby properties. Where flexibility
is approved, fence or wall height shall be 6 feet
maximum, and any portion above three feet in
height shall be at least 50 percent open (i.e., picket
style).
D) Frontage Standards - Front Building Facades &
Entries
1. For buildings with multiple street frontages,
required glazing below 4 feet along secondary
street frontages may be exempt from the daylight
reduction (tinting) standard. No reflective or
mirrored coating or treatments are permitted. These
flexibility provisions are illustrated in Figure 33.
Frontage Design Flexibility.
2. Flexibility in locating building entries on
secondary street frontages may be approved as
long as facades on primary and secondary street
frontages are designed to meet applicable standards
and the primary building entry is located on the
primary street frontage or corner.
3. Flexibility in the application of finished floor
elevation standards for residential buildings may be
approved to accommodate projects on sloping sites
or projects with innovative building types.
E) Frontage Standards - Parking
1. Flexibility in the application of landscape and
wall requirements to screen surface parking, service
areas, and structured parking, may be approved
where alternative design treatments result in all of
the following.
a. The screening of vehicles from view along
public sidewalks.
b. The physical separation of pedestrian use and
vehicular use areas.
c. The creation of safe, comfortable, and quality
pedestrian environments along pedestrian
walkways and public sidewalks.
Figure 33. Frontage Design Flexibility
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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2. Flexibility to allow surface or ground floor parking
and other vehicular use areas, including vehicular
loading/unloading areas and passenger drop off
areas, may be approved along secondary street
frontages. If approved, such areas shall be located to
the rear of the property, set back from front building
corners 20 feet minimum, and include architectural
and landscape screening and other treatments that
contribute to the creation of safe and comfortable
pedestrian environments along pedestrian walkways
and public sidewalks. Curb cuts from secondary
street frontage to access such locations shall be
minimized.
3. Flexibility to allow single width private driveways
located in side setbacks no closer than 2 feet from
side lot lines may be approved along Street Type F
for projects where the adjacent property’s driveway
is not located within the side setback on the shared
property line for which the flexibility is required.
F) Frontage Standards - Attached & Detached
Dwellings
Flexibility in meeting frontage requirements
for attached or detached dwelling projects
may be approved if a project utilizes innovative
building types or styles such as bungalow court
configurations, carriage houses, or the like. Flexibility
shall only be approved along Street Types E and F.
G) Site Design Standards - Development Pattern
Flexibility in the application of requirements for
development blocks and lots, new private drives,
and new private service drives may be approved for
projects on sites where the applicant demonstrates
that site size, dimension, shape, or presence of
constraints such as natural areas, utilities or utility
easements, or other existing features make meeting
these requirements infeasible.
H) Building Design Standards - Facade Design &
Articulation
Flexibility in meeting the facade design and
articulation standards may be approved where the
alternative design treatment provides a varied and
interesting design and the alternative treatment
is integral to the building’s design and results in
facades of equal or better quality than the standards
would produce.
I) Building Design Standards - Glass Treatments
Flexibility in applying glass treatment standards may
be permitted for buildings that incorporate stained
or art glass as an integral part of the building design
and still provide for the minimum level of glazing as
required under Appendix C, Division 4.
J) General Flexibility Provisions
Flexibility in the application of development
standards for places of worship, certain indoor
recreation uses such as auditoria, museums,
and stadiums, and public utilities uses may be
approved. Buildings and improvements shall include
architectural and landscape screening and other
treatments that contribute to the creation of safe
and comfortable pedestrian environments along
pedestrian walkways and public sidewalks.
DOWNTOWN DISTRICT & DEVELOPMENT STANDARDS
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Division 9. Administration
SECTION C-901. SITE PLAN APPROVALS
The final decision-making authority for site plans is
either the Community Development Coordinator for
Level One approvals or the Community Development
Board for Level Two approvals, as specified in
Article 4. The level of approval required varies by
use and character district as specified in Table 1.
Use & Off-Street Parking, which identifies whether
a use can be approved as a Building Construction
Permit (Level 1 Minimum Standard), or if Community
Development Coordinator (Level 1 Flexible Standard
Development) or Community Development Board
(Level 2 Flexible Development) approval is required.
Projects requesting flexibility in the application of
development standards shall follow the process
established in Appendix C, Section C-802.
SECTION C-902. AMENDING STREET
TYPES & KEY CORNERS
Changing a designated street type or key corner
designation requires an amendment to Figure 2.
Regulating Plan – Street Types and Key Corners,
which is a text amendment. Text amendments will
be processed in accordance with Section 4-601.
A request to amend a street type or key corner
designation must also include an application for
development approval.
SECTION C-903. REGULATING PLAN
ADJUSTMENTS
A) Minor Street Type Adjustments
The street type designation along front property
lines may be adjusted up to 100 feet administratively
by the Community Development Coordinator
provided that such adjustments do not negatively
affect the project’s pedestrian- and transit-
orientation.
B) Street Type on Existing or New Public Streets
Upon approval of a development project which
includes new public streets or existing public streets
where a street type was not previously depicted in
Figure 2. Regulating Plan – Street Types and Key
Corners, the Community Development Coordinator
will make an administrative adjustment to Figure 2.
Regulating Plan – Street Types and Key Corners to
reflect the approved street type(s).
|1CITY OF CLEARWATER
New Downtown
District and
Development
Standards
Monday, July 16, 2018
Planning & Development
Department
|2CITY OF CLEARWATER
Downtown District and Development Standards
•Implements the Clearwater Downtown Redevelopment Plan
•Streamlines Development Review Process
•Most Uses Approvable at Staff Level: Building Permit or
Development Review Committee
•Eliminate Most Parking Requirements
•Site Access Hierarchy Established
•Increased Setbacks on Certain Streets to Implement Master
Streetscape Plan
|3CITY OF CLEARWATER
Downtown District and Development Standards
|4CITY OF CLEARWATER
•Regulated by Character Districts and Street Types
•Frontage Standards Apply to Specific Properties
•General Site Design Standards Apply to All Properties
•General Building Design Standards Apply to All Buildings
•Flexibility Provisions
Downtown District and Development Standards
|6CITY OF CLEARWATER
Key Corners
•Occupied by Active Uses
•Breweries, Restaurants, Retail, Fitness Centers
•No Flexibility in Transparency Requirements Permitted
•20 ft Building Depth Minimum
|7CITY OF CLEARWATER
Frontage Standards
•Seven Frontage Types Relate to Street Types
•Establish Building Setbacks, Front Setback Improvements,
Ground Floor Facades and Entries, and Parking Location
Frontage Standards
|9CITY OF CLEARWATER
Storefront 1 Frontage
•Minimal Front Setbacks, 0 to 3 ft
•Front Setbacks are Extension of
Sidewalk
•60 Percent Required Transparency
of Front Façade
•Ground Floor Height 14 ft Minimum
•Parking Located to Rear of Building
•Permitted Along Street Types A, B
and C (Purple, Red, Pink)
|10CITY OF CLEARWATER
Storefront 2 Frontage
•Minimal Front Setbacks, 0 to 3 ft
•Front Setbacks are Extension of
Sidewalk
•50 Percent Required Transparency
of Front Façade
•Ground Floor Height 14 ft Minimum
•Limited Side Parking Permitted
•Permitted Along Street Type C
(Pink)
|11CITY OF CLEARWATER
Workshop/Flex Frontage
•Moderate Front Setbacks,
10 ft Maximum
•40 Percent Required Transparency
of Front Façade
•Ground Floor Height 14 ft Minimum
•Limited Side Parking Permitted
•Permitted Along Street Type D
(Blue)
|12CITY OF CLEARWATER
Urban Residential 1 Frontage
•Minimal Front Setbacks: 3 to 5 ft
•Individual Ground Floor Entries
Required along Street
•Stoops Required to Individual
Ground Floor Units
•Parking to Rear of Buildings
•Permitted Along Street Types B and
C (Red and Pink)
|13CITY OF CLEARWATER
Urban Residential 2 Frontage
•Moderate Front Setbacks: 8 to 15 ft
•Individual Ground Floor Entries or
Shared Entries Permitted
•Porches or Stoops Permitted to
Individual Ground Floor Units
•Parking to Rear of Buildings
•Permitted Along Street
Type D (Blue)
|14CITY OF CLEARWATER
Neighborhood Infill Frontage
•Moderate Front Setbacks: 8 to 15 ft
•Individual or Shared Ground Floor
Entries Permitted
•Porches or Stoops Permitted for
Individual Ground Floor Units
•Parking to Rear of Buildings
•Reduced Side Setbacks for
Private Driveways
•Permitted Along Street
Type E (Orange)
|15CITY OF CLEARWATER
Neighborhood Conservation Frontage
•Large Front Setbacks,
20 ft Minimum
•Front Setbacks for Lawns
•Porches or Stoops Permitted to
Individual Ground Floor Units
•Parking Permitted to Side of
Buildings in Private Driveways
•Permitted Along Street
Type F (Yellow)
|16CITY OF CLEARWATER
Site Design Standards
•Apply District Wide
•Development Pattern
•Access and Circulation
•Parking and Service Areas
•Garages for Attached or Detached Dwellings
•Landscape and Fencing/Walls
•Stormwater Management
•Waterfront Development
•Drive-Through Facilities
|17CITY OF CLEARWATER
Development Pattern
•Maintenance of Street Network (Grid) and General Block
Sizes
•Standards for New Private Drives and New Private Service
Drives for 5+ Acre Sites
|18CITY OF CLEARWATER
Access and Circulation
•Site Access Hierarchy
•Rear Access from Alley or Cross Parcel
•Secondary Street Access
•Primary Street Access
•No Additional Curb Cuts
•Sidewalk Reconstruction According to Standards in Master
Streetscape Plan
•General Standards for Pedestrian Walkways
•Cross Parcel Connections and Connection to Trails
|19CITY OF CLEARWATER
Parking and Service Areas
•General Standards for Surface and Structured Parking
•Service Areas Located to Rear of Buildings, Access from
Secondary Streets and Alleys
Garages for Attached or Detached Dwellings
•Located Behind the Principal Building or to Rear of Property
•Attached or Detached Garages Permitted
•Accessed from Single Width Private Driveway
|20CITY OF CLEARWATER
Landscape and Fencing/Walls
•Side/Rear Property Line Fences and/or Walls Behind Front
Building Façade
•Chain Link and Similar Fences Prohibited
Stormwater Management
•Traditional Stormwater Retention/Detention Limited to Side or
Rear of Buildings
•LID, Exfiltration Trenches, or Similar Retention Systems
Allowed in Front Setbacks
|21CITY OF CLEARWATER
Waterfront Development
•Waterfront Setback of 20 ft Minimum from Sea Wall, Property
Line or Mean High Water Line
•Screening from Clearwater Harbor Required for Garages or
Parking Serving Residential
Drive-Through Facilities
•Prohibited for Restaurants
•Located to Rear of Principal Building and Screened from
Adjacent Properties
|22CITY OF CLEARWATER
Building Design Standards
•Apply District Wide
•Façade Treatment and Design
•Awnings, Canopies and
Balconies
•Roof Design
•Building Entries
•Mechanical Equipment
•Attached Dwelling Types
|23CITY OF CLEARWATER
Façade Treatment and Design
•Complementary Architectural Details and Quality Materials
•Treatments to Avoid Large, Blank Walls (Lower and Upper
Floors)
•Clearly Articulated Bases
•Vertical Bay Widths
•Differentiation Through Architectural Features
•Limits to Length of Blank Sections on Ground Floor
•Corner Facades
•Designed with Equal Architectural Quality and Detail
•Additional Corner Emphasis Required
|24CITY OF CLEARWATER
Façade Treatment and Design (Continued)
•Parking Structures
•Architecturally-Finished Facades
•Various Architectural Treatments Permitted to Screen Ground
Level on Service Streets, Alleys, Drive
•Security Bars Prohibited Where Visible from Public Areas
•Lighting Used to Outline Windows, Signs or Other
Architectural Features Prohibited
|25CITY OF CLEARWATER
Awnings, Canopies and Balconies
•General Standards for Ground Floor Awnings, Canopies and
Other Shading Devices
•Supports Permitted up to Property Line
•Where Structures Project Into Rights-of-Way, Must be
Cantilevered or Suspended from Building
•Standards for Upper Story Awnings/Canopies and Balconies
•Balconies Not Permitted to Encroach into Rights-of-Way
•Plastic or Backlit Awnings and Canopies Prohibited
|26CITY OF CLEARWATER
Roof Design
•Mansard Roofs Prohibited
Building Entries
•Primary Entries Must be Located along Primary Street
Frontage or at Corner of Primary Street and Secondary
Street for Multiple Frontage Properties
•Primary Entries Distinguished by Façade Design, Materials
or Other Architectural Treatments
|27CITY OF CLEARWATER
Attached Dwelling Types
•Provides and Overview of Several Types of Attached
Dwellings Which Could be Permitted in the Downtown District
|28CITY OF CLEARWATER
Flexibility
•Approved by Community Development Coordinator or
Community Development Board
•Frontage Standards
•Multiple-Frontage Properties
•Setbacks
•Fences/Walls
•Glazing (Tinting)
•Building Entry Locations
•Additional Entries on Multiple-
Frontage Properties
•Attached and Detached Dwellings
|29CITY OF CLEARWATER
Flexibility (Continued)
|30CITY OF CLEARWATER
Flexibility (Continued)
•Site Design Standards
•Development Patterns
•Building Design Standards
•Façade Design and Articulation
•Glass Treatments
•General Flexibility
•Uses That May Not Otherwise Comply
|31CITY OF CLEARWATER
Next Steps
•Community Development Board July 17
•City Council First Reading July 19
•City Council Second Reading August 2
Questions?
New Downtown
District and
Development
Standards
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4842
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Planning & Development
Agenda Number: 10.3
SUBJECT/RECOMMENDATION:
Approve Chapter 4 of the Clearwater Redevelopment Plan which serves as the Community
Redevelopment Agency’s work plan and pass Ordinance 9169-18 on first reading.
SUMMARY:
As stated in the Downtown Redevelopment Plan's introduction, the Plan, "lays the groundwork
to reclaim Downtown as Clearwater's historic urban core and the heart of the city." The primary
focus of Chapter 4: Plan Implementation is to provide a summary of the major activities and
capital improvements that will be completed by the City and the Community Redevelopment
Agency over the next five years. The Downtown Redevelopment Plan serves as a Special Area
Plan in accordance with the Countywide rules of Pinellas County. It also serves as the
Community Redevelopment Plan in accordance with Florida's Community Redevelopment Act.
The Plan will be implemented in four major ways:
·Plan goals, objectives and design standards are applied through the site plan review
process
·The Public Amenities incentive pool program
·The Capital Improvements Program
·Policy implementation through City led projects and programs
There are four sections in this Chapter:
·Role of the Community Redevelopment Agency
·Funding Sources
·Incentives
·Capital Improvement Program and Policy Implementation Projects
The Community Redevelopment Agency (CRA) section outlines the role of the CRA in
downtown revitalization. The Funding Sources section contains all the identified and potential
sources of revenue for implementation as well as tax increment projects for the CRA districts.
The Incentives section provides information on available incentive programs for the downtown
area. It also includes the relationship of this plan to the Community Development Code and
Public Amenities Incentive Pool. The Capital Improvement Program and Policy Implementation
Projects section lists planned improvements for the entire downtown plan area as well as each
character district.
Work sessions on this Chapter have been held with the CRA Trustees, the Downtown
Development Board and the Community Development Board. In addition, the CRA has solicited
comments from the Clearwater Chamber of Commerce, Clearwater Downtown Partnership,
the Downtown Merchants Association and several individual downtown stakeholders. This item
Page 1 City of Clearwater Printed on 7/16/2018
File Number: ID#18-4842
will come before the Community Development Board on July 17, 2018 and City Council on July
19, 2018 for approval.
APPROPRIATION CODE AND AMOUNT:
No funds are needed for this action.
Page 2 City of Clearwater Printed on 7/16/2018
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ORDINANCE NO. 9169-18
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA RELATING
TO THE CLEARWATER DOWNTOWN REDEVELOPMENT PLAN;
REPEALING CHAPTER 4 PLAN IMPLEMENTATION; AMENDING
CHAPTER 3 TO CLARIFY THE GRAPHICS AND HOUSING POLICY
LANGUAGE; ADOPTING A NEW CHAPTER 4 PLAN IMPLEMENTATION,
UPDATING THE LIST OF CAPITAL IMPROVEMENT PROJECTS, WORK
PROGRAMS, INCENTIVES AND TIF PROJECTIONS; UPDATING
APPENDICES TO MAINTAIN CONSISTENT REFERENCES
THROUGHOUT THE PLAN; PROVIDING FOR SEVERABILITY; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, Forward Pinellas, in its role as the Pinellas Planning Council, has recognized
the Clearwater Downtown Redevelopment Plan as an adopted Special Area Plan, pursuant to
Section 6.5.4.3 of The Countywide Rules and the City of Clearwater (“the City”) has the authority
pursuant to The Countywide Rules to amend a Special Area Plan adopted prior to August 7, 2015;
and
WHEREAS, Resolution No. 81-67, adopted on August 6, 1981, declared that a blighted
area exists within a specified boundary in Downtown Clearwater and that there is a need for a
Community Redevelopment Agency to carry out redevelopment activities in this blighted area;
and
WHEREAS, the City Commission, via Ordinance No. 2576-81, adopted a Community
Redevelopment Plan for the Community Redevelopment Area on December 17, 1981; and
WHEREAS, the City Commission approved a major revision to the Clearwater Downtown
Redevelopment Plan in 1995; and
WHEREAS, the Clearwater Downtown Redevelopment Plan, which serves as both
Special Area Plan and Community Redevelopment Plan for the City’s Community Redevelopment
Area, was amended to expand the geographic scope of the City’s Community Redevelopment
Area via Ordinance No. 7153-03, which was adopted on September 18, 2003 and has
subsequently approved amendments thereto; and
WHEREAS, the Pinellas County Board of County Commissioners approved the City’s
Community Redevelopment Plan adopted by Ordinance No. 7231-04 on December 16, 2003 and
has subsequently approved amendments thereto; and
WHEREAS, the Countywide Planning Authority approved the updated and amended
Clearwater Downtown Redevelopment Plan as the Special Area Plan for Downtown Clearwater
on February 3, 2004 and has subsequently approved amendments thereto; and
WHEREAS, the City Council reaffirmed and updated the vision, guiding principles, goals,
objectives and policies of the Clearwater Downtown Redevelopment Plan, including an expansion
to the geographic scope of the Downtown Planning Area via Ordinance 9103-18, which was
adopted on March 1, 2018; and
WHEREAS, the Pinellas County Board of County Commissioners approved the updated
and amended Clearwater Downtown Redevelopment Plan on May 8, 2018; and
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WHEREAS, the requirements of Florida Statutes, Chapter 163, have been met; and
WHEREAS, a revitalized Downtown must be achieved to maintain a strong and healthy
City; and
WHEREAS, Downtown Clearwater is still in need of revitalization; and
WHEREAS, the City desires to draw residents and visitors to the Downtown waterfront,
catalyze greater Downtown activity and investment and better connect the waterfront to the rest
of Clearwater; and
WHEREAS, the Clearwater Downtown Redevelopment Plan is the guiding plan and
regulatory document for the Downtown Planning Area and recently completed supporting
documents such as Imagine Clearwater, the North Marina Area Master Plan, the Comprehensive
Boating Plan, and the East Gateway District Vision Plan were integrated into the Clearwater
Downtown Redevelopment Plan; and
WHEREAS, the Clearwater Downtown Redevelopment Plan needed an updated
implementation chapter to move forward with implementing the goals and objectives as updated
in 2018; and
WHEREAS, these proposed amendments to the Clearwater Downtown Redevelopment
Plan will provide a detailed plan for improving the Downtown Planning Area by private enterprise
and is consistent with the needs of the City as a whole; and
WHEREAS, these proposed amendments repeal and replace Chapter 4, provide minor
modifications to Chapter 3 and delete Appendix 8 in preparation for the Board of County
Commissioners Tax Increment Finance 15-year review around October 2018; and
WHEREAS, the Community Redevelopment Agency has reviewed the proposed
amendments to the Clearwater Downtown Redevelopment Plan, as detailed in Exhibit “A,” and
recommends approval to the City Council; and
WHEREAS, the proposed amendments to the Clearwater Downtown Redevelopment
Plan, as detailed in Exhibit “A,” were reviewed by the Community Development Board, which is
the local planning agency for the City of Clearwater for purposes of the Local Government
Comprehensive Planning and Land Development Regulation Act, and the Community
Development Board found the Proposed Plan to be consistent with the Comprehensive Plan of
the City; and
WHEREAS, the proposed amendments to the Clearwater Downtown Redevelopment
Plan conform to the City’s general comprehensive plan; and
WHEREAS, public input was gained through presentations and discussions in 2018 with
Downtown Boards, organizations, and citizens now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA:
Section 1. Amendments to Chapters 1 and 3, identified as Amendments 1 – 2 in Exhibit
“A”, are hereby adopted; Chapter 4 of the current Clearwater Downtown Redevelopment Plan is
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repealed and shall be replaced by a new Chapter 4, identified as Amendment 3 in Exhibit “A”,
which is hereby adopted; and Appendix 8 is hereby deleted in its entirety.
Section 2. The City Manager or designee shall forward the proposed Clearwater
Downtown Redevelopment Plan amendments, as detailed in Exhibit “A,” to any agency required
by law or rule to review or approve same.
Section 3. Should any part or provision of this Ordinance be declared by a court of
competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a
whole, or any part thereof other than the part declared to be invalid.
Section 4. This ordinance shall take effect immediately upon adoption, subject to the
approval by the Pinellas County Board of County Commissioners and the Countywide Planning
Authority.
PASSED ON FIRST READING ____________________________
PASSED ON SECOND AND FINAL ____________________________
READING AND ADOPTED
____________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
____________________________ ____________________________
Michael P. Fuino Rosemarie Call
Assistant City Attorney City Clerk
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EXHIBIT A
ATTACHMENT TO ORDINANCE 9169-18
AMENDMENT 1 – CHAPTER 1. INTRODUCTION, PLANNING FOR DOWNTOWN
Amend Language in Downtown Plan Updates and CRA Expansion Subsection on Page 5 as
follows:
* * * * *
In 2002, the City prepared a Findings and Declarations of Necessity Analysis for the 200-acre
area generally east of the existing CRA, known as the “Gateway Expansion Area”, which
included land governed by the Southeast and Southwest Northeast Expansion Areas of the
Clearwater Downtown Periphery Plan. The study clearly demonstrated the need for
revitalization outside of the existing CRA boundaries and documented the following conditions:
* * * * *
AMENDMENT 2 – CHAPTER 3. LAND USE/REDEVELOPMENT PLAN, HOUSING &
NEIGHBORHOOD ELEMENT
Amend Housing Policy 13 on Page 92 as follows:
* * * * *
Policy 13:
Continue to work with Pinellas County the Homeless Leadership Board, Continuum of Care
providers and other coordinating organizations to address the problem with the chronic
homeless population root causes of homelessness.
* * * * *
AMENDMENT 3 – CHAPTER 4. PLAN IMPLEMENTATION
Repeal Chapter 4 and replace it with the following, renumbering subsequent pages accordingly:
Plan ImplementationPublic Amenities Incentive Pool | Capital Improvement Plan | Incentives | TIF Projections
Clearwater Downtown Redevelopment Plan128 of 189 | July, 2018Chapter 4: Plan ImplementationINTRODUCTIONAs stated in the Plan’s introduction it, “lays the groundwork to reclaim Downtown as Clearwater’s historic urban core and the heart of the city.” The implementation of this vision will require the active participation of every public, private and non-profi t organization located in downtown and the residents of Clearwater over the next decade. The primary focus of this chapter is to provide a summary of the major activities and capital improvements that will be completed by the City and the Community Redevelopment Agency over the next fi ve years. This Plan serves as a Special Area Plan in accordance with the County Rules of Pinellas County. It also serves as the Community Redevelopment Plan in accordance with Florida’s Community Redevelopment Act. Planning documents are static, but plan implementation is dynamic. Changes in technology, unanticipated funding opportunities or restrictions and demographic changes will inevitably impact the process of downtown revitalization and public investment. However, all changes to work programs and capital improvements must remain in alignment with the Plan’s goals and objectives. The Plan will be implemented in four major ways:Plan goals, objectives and design standards are applied through the site plan review process The Public Amenities incentive pool programThe Capital Improvements ProgramPolicy implementation through City led projects and programs There are four sections in this Chapter: Role of the Community Redevelopment AgencyFunding Sources IncentivesCapital Improvement Program and Policy Implementation ProjectsThe Community Redevelopment Agency (CRA) section outlines the role of the CRA in downtown revitalization. The Funding Sources section contains all the identifi ed and potential sources of revenue for implementation as well as tax increment projects for the CRA districts. The Incentives section provides information on available incentive programs for the downtown area. It also includes the relationship of this plan to the Community Development Code and Public Amenities Incentive Pool. The Capital Improvement Program and Policy Implementation Projects section lists planned improvements for the entire downtown plan area as well as each character district.ROLE OF THE COMMUNITY REDEVELOPMENT AGENCYDowntown is a complex environment with a variety of stakeholders who each play a role in implementing the community’s vision and goals for downtown. The City Council recognized the need for a dedicated focus on downtown redevelopment through the establishment of the Community Redevelopment Agency as an independent department in 2016. The CRA is at the nexus of all the public entities, citizen boards, non-profi t organizations, institutional organizations and the private sector who have an interest in Downtown. It will play a critical role over the next ten years in ensuring that each of these stakeholders are contributing to a shared vision and using TIF revenue to leverage additional investment towards Plan implementation.CRAs were originally established to reduce blight and spur economic investment in cities where the private market was not functioning. In 2018, the market in Downtown Clearwater has stabilized, yet many properties remain vacant and underutilized. It has yet to fully realize the 2018 Plan’s vision of a live, work and play community. The CRA will continue its historic pattern of investment in public infrastructure, reducing the costs of developing housing and land acquisition to assemble property for redevelopment. Under the umbrella of the Plan’s guiding principles, there will be an expanded focus on placemaking. Placemaking activities include designing Complete Streets, support for public art and funding activities and program that bring public spaces to life. The CRA will also take a key role in creating
July, 2018 | 129 of 189Chapter 4. Plan Implementationa Downtown that is an inclusive and welcoming environment. We recognize that Downtown must serve Clearwater residents, the larger region and tourists. The CRA uses the following framework to guide how TIF funds are invested, to design programs and to establish partnerships. The CRA invests in the expansion and strengthening of networks of residents, business owners and investors who help implement the Downtown vision. Examples of this include producing special events targeted to specifi c businesses that the CRA would like to bring to Clearwater, like museums and craft breweries. The CRA invests in the reduction of barriers to establishing businesses and building housing in Downtown. Examples of this include reducing the cost of land acquisition for developers and adopting a new zoning code for Downtown.The CRA provides platforms, real and virtual, that support the implementation of the vision for Downtown. Examples of this include the www.downtownclearwater.com website and Second Century Studios.The CRA creates and promotes a positive brand for Downtown. Examples of this include the public mural project and the new Downtown Clearwater logo.Coordination with other plans and agenciesIn addition to the projects and programs outlined in this Chapter, the CRA will coordinate with other City departments, County organizations and the Downtown Development Board to implement common goals from adopted plans. The Downtown Development Board has adopted a new strategic plan in 2018 with a focus on promoting Imagine Clearwater to leverage new investments in housing and businesses, promoting high tech jobs and creating a streamlined permitting process. The Planning and Development Department will update the City’s Comprehensive Plan, administer Special Area Plans, like the North Marina Master Plan, that are adjacent to the CRA and bike and pedestrian safety studies.The Economic Development and Housing Department has identifi ed economic development goals for downtown including creating a technology district to attract and retain software IT companies, creating a medical overlay to encourage new healthcare sector employment adjacent to the Morton Plant hospital and to update federally required housing plans to include a focus on workforce housing. Forward Pinellas and PSTA will continue to participate in the implementation of an expanded regional transit system, trail network and arts amenities like the proposed Cultural Trail on Alternate 19/Myrtle Avenue.
Clearwater Downtown Redevelopment Plan130 of 189 | July, 2018There are two sets of TIF projections – the original CRA area established in 1981 and the expanded area established in 2004. The CRA collects 95% of the total tax roll valuation that is generated above the base year amount from the City and the County. The City’s portion has been adjusted for senior exemptions. For the purposes of this plan, we have not included the Downtown Development Board’s (DDB) contribution since the CRA merely acts as a pass through entity for the funds and the DDB members are elected and adopt their own budget. Table 4.2 illustrates the tax revenues from the base year of the CRA, at the time of the 2004 plan, the 2018 projections and the 2023 projections assuming no change in the millage rate and a 3% increase in property values.The years 2019-2023 will include the start of several signifi cant projects including the implementation of the Imagine Clearwater, two large housing developments, the Festival Market in the Downtown Gateway district and Pinellas Trail improvements. We anticipate that tax revenue may increase greater than 3% annually as those large public improvements are substantially underway. However, there are still signifi cant challenges, outlined in Chapter 3, that will need to be addressed that will require maintaining the full contribution of the City and County TIF revenues. FUNDING SOURCESThe planned improvements in the Downtown will require multiple funding sources. Each project has an identifi ed source of funding, unless To Be Determined (TBD) is listed. Capital improvements and programs that are funded through the City’s General Fund are verifi ed and updated each year through the annual budget process. Community Redevelopment Agency funds are verifi ed and updated each year through an annual budget adopted by the CRA Trustees. Grant programs, like SHIP, CDBG and HOME, are contingent on state and federal allocations on a yearly basis.Table 4.1 summarizes funding sources that are identifi ed in this chapter.TAX INCREMENT REVENUE PROJECTIONSChapter 163, Part III, Florida Statutes, authorizes the County to approve the use of tax increment revenues for community redevelopment. According to the statute, the assessed valuation of the parcels noted on a certifi ed tax roll within the CRA is “frozen” as of a specifi ed date; after this base year, all future increase in tax revenues may be used by the CRA for approved redevelopment projects. The County has approved the majority of the 2018 Clearwater Downtown Redevelopment Plan. The CRA will submit a comprehensive TIF report with a request for the extension of the County’s portion of the TIF in October 2018. TIF funding is the primary source of CRA revenue for its operations and redevelopment projects.Name of Funding Source Funding Entity Likelihood of Funding Availability [1=Strong, 2=Moderate, 3=Limited]General Fund City of Clearwater unrestricted tax dollars1Enterprise Funds (Parking, Gas, Solid Waste, Water/Sewer, Stormwater, Special ProgramCity of Clearwater restricted tax dollars 1Pinellas for Pinellas Sales Tax 2CRA TIF Designated City tax increment funds from the CRA district1County TIF Designated County tax increment funds from the CRA district1Downtown Development Board Designated City tax funds from the DDB district1HOME/SHIP/CDBG Federal and State program funds 2Forward Pinellas County tax dollars 2Pinellas Suncoast Transit Authority Tax dollars generated through a special district, fares3Grants This is funding from a variety of public and non-profi t sources that is typically limited to a specifi c project or program3Private Investment Funds from non-governmental entities 2Table 4.1. Funding Sources
July, 2018 | 131 of 189Chapter 4. Plan ImplementationINCENTIVESThe City of Clearwater and Community Redevelopment Agency off er a variety of incentive programs to reduce the cost of redevelopment and establishing new businesses in Downtown Clearwater. Qualifying for an incentive is a competitive process and each program has unique guidelines. Potential applicants are strongly encouraged to contact the City/CRA early in their decision process to determine which incentive program could work for their idea.Planning and Development Department IncentivesRelationship of the Downtown Plan to Community Development CodeThe strongest incentive a city can off er to private development is a zoning code and design standards that support the adopted vision for redevelopment to reduce risk and increase predictability to redevelopment projects. In 2018, Clearwater will update the downtown zoning regulations to better align with the goals and objectives of this Plan. In addition to the Clearwater Comprehensive Plan, the Downtown Plan is the offi cial statement of policy regarding the Downtown’s use of land. All development of land, both public and private, undertaken within the Downtown shall be consistent with and further the goals of the Plan. All new or amended development regulations for Downtown shall be consistent with and further the goals of this Plan. The Plan establishes development potential and height for each character district that will govern all redevelopment activity. This Plan considers additional development potential through two tools - Transfer of Development Rights and the Public Amenities Incentive Pool – that may be used to increase the development potential in excess of the amount specifi ed in the Character District upon a determination that the increase is consistent with and furthers the goals of this Plan. CRA Base Year Tax Roll Valuation 1981 CRA Area 2004 CRA Area$84,658,490 $88,234,600Year Total Tax Roll ValuationCity TIF Contribution “Original” AreaCity TIF Contribution “Expanded” AreaCounty TIF Contribution “Old” AreaCounty TIF Contribution “New” AreaTotal2004 $157,877,040 $421,226 $4,157 $421,397 $4,437 $851,2172018 $475,989,561 $1,402,091 $80,751 $1,457,704 $85,374 $3,025,9222023 $551,802,357$3,539,858Table 4.2. TIF Projections
Clearwater Downtown Redevelopment Plan132 of 189 | July, 2018If the Pool is completely allocated during the valid term of this Plan, the City may elect to study alternatives to replenish the Pool. The alternatives studied may include, but are not limited to, a reduction in all or parts of this Downtown Plan area to create development potential or an evaluation of available facility capacity which would facilitate increased development potential in all or parts of the Downtown Plan area. It is recognized that replenishing the Incentives Pool may require review by Forward Pinellas and the Board of County Commissioners in their capacity as the Countywide Planning Authority. Pool Allocation Process The allocation of additional density/intensity shall be made in conjunction with a site plan application reviewed by the Community Development Board (CDB) through a process defi ned in the Community Development Code. The CDB will be responsible for ensuring that all projects utilizing the Pool meet the goals, objectives and policies of the Plan and is in keeping with the vision established for the character district in which the project is located. The CDB may consider granting an increase in the maximum building height specifi ed in a character district if the developer of a site plan application provides a major public amenity as defi ned in the Community Development Code, and the increase in height does not exceed 20% of the maximum permitted height or a minimum of ten feet. Development potential obtained through the Pool shall not be transferred to any other site under any circumstance.Public Amenities Incentive Pool Purpose To overcome the numerous constraints aff ecting redevelopment, the Downtown Plan establishes the Public Amenities Incentive Pool to provide an opportunity for the private sector to gain additional development potential while assisting the public to achieve its redevelopment goals for Downtown Clearwater. Eligible AmenitiesAll property within the Downtown Plan boundaries will be eligible to use the Public Amenities Incentive Pool. Allocations from the Pool will be available to projects that provide one or more improvements and/or fees in-lieu of certain improvements that provide a direct benefi t to Downtown revitalization. The allocation of increased density or intensity through the Pool shall be at the discretion of the City as determined through the Community Development Code site plan review process. The types of amenities eligible for density/intensity bonuses may include, but are not limited to: Residential uses in the Downtown Plan area; Ground fl oor retail in the Downtown Plan area;Uses in particular locations and/or mixed use projects that further the Plan’s major redevelopment goals and character district vision; Day care facility;Portion of project reserved for Aff ordable Housing;Signifi cant Public Space on site; Public Art on site; Preservation of a historic building to the Secretary of Interior’s Standards;Construction of public parking on site;Cultural or Performing Arts Facility on site; Contributions to Master Streetscape and Wayfi nding Plan;Contributions to Imagine Clearwater or Station Square Master Plan; Contributions to Pinellas Trail or connector trails; Contributions to public parking facility; orAs determined by the City Council. Amount of Development Potential in PoolThe amount of fl oor area and dwelling units available in the Pool is created by the diff erence between the development potential allowed by the sum of the potential prescribed by the 2018 Clearwater Downtown Redevelopment Plan and the underlying land use categories of areas not governed by one of these Plans as compared to the development potential permitted in this Plan. As of July 2018, there are 2,088 residential units available and 2,095,667 square feet of fl oor area available.If either the total number of dwelling units or non-residential square feet available in the Pool is substantially or completely allocated, the City shall determine whether or not to allow a conversion of all or part of the remaining potential between dwelling units and non-residential fl oor area. In its sole discretion, the City shall establish the conversion methodology. When all the development potential in the Pool has been allocated, the Pool will cease to exist. Upon the Pool’s termination, the only tool to increase density and intensity that will remain available is the use of Transfer of Development Rights.
July, 2018 | 133 of 189Chapter 4. Plan ImplementationTransfer of Development Rights (TDRs)Property owners with extra density or fl oor area ratio (FAR) available from a project within the Downtown Plan area may be permitted to convey the development rights of the non-used area development potential by deed, easement or other legal instrument authorized by the City to another project within the Downtown Plan area that requests an increase above the maximum permitted development potential. TDRs cannot be used as a means to exceed the maximum building heights.Please visit the Planning and Development Department’s website at www.myclearwater.com to learn more about these programs.Economic Development and Housing IncentivesThe Economic Development and Housing Department manages a wide range of federal, state and local funding that support environmental remediation, aff ordable housing and job creation. Programs include:Qualifi ed Target Industry (QTI) Tax RefundEconomic Development Ad Valorem Tax ExemptionIncumbent Worker Training (IWT)Florida FlexBrownfi elds IncentivesHUBZone ProgramCommunity Development Block Grant (CDBG), HOME Investment Partnership Program (HOME), State Housing Initiatives Partnership (SHIP) Program Please visit the Economic Development & Housing Department’s website at www.myclearwater.com to learn more about these programs.Engineering Department IncentivesRedevelopment projects in the Prospect Park character district are eligible to buy into a regional stormwater pond instead of providing on site detention. The buy in fees vary according to project size. Please visit the Engineering Department’s website at www.myclearwater.com to learn more about these programs.Community Redevelopment Agency IncentivesThe CRA is a tax increment fi nanced district. The agency can off er a variety of incentives depending on the project size and type within state regulations. The CRA can participate in land acquisition, the payment of impact fees, façade improvement grants and other public infrastructure projects such as streetscape improvements, public art, park improvements and parking garages. CRAs are established because the current property values and environmental conditions in the area hinder private investment. Incentives are designed for catalytic investments that help prove the area is capable of increased private investment. They can also help a business or developer “close the gap” in their fi nancial ability to meet the goals of this Plan.
Clearwater Downtown Redevelopment Plan134 of 189 | July, 2018When considering providing an incentive the CRA will consider the following questions:Is the proposed incentive compliant with federal, state and local laws?Is the proposed incentive aligned with the Vision and Goals of the 2018 Downtown Redevelopment Plan?Has the private sector attempted to implement this project without an incentive?What is the expected return on investment from a fi nancial and public benefi t perspective? The CRA currently off ers a façade grant program that will match dollar for dollar up to 50% of the total costs for renovating a façade in the CRA in accordance with the provisions of the Downtown design standards. There is also a sidewalk café furniture grant program that provides up to $2,500 towards the cost of outdoor furniture. Please visit the CRA’s website at www.downtownclearwater.com to learn more about these programs.CAPITAL IMPROVEMENT PROGRAM AND POLICY IMPLEMENTATION PROJECTSA table of capital improvement projects and policy implementation programs has been created for the entire plan area and each character district. Table 4.4 lists activities that will happen throughout the entire downtown. There is a table for each character district, Tables 4.5 through 4.9, for projects and programs that will occur exclusively in that district. When there is a direct connection between a goal or objective in Chapter 3 and a capital improvement project or program that connection is documented by including the goal/objective number next to the item. For example, “Implement a bike share program (O.2F)” refers to Objective 2F: Provide safer and more convenient bike facilities, including a bike share program under the Accessibility Goals in the downtown plan. The table includes a brief description of the Project/Action, the project lead, the total cost, the funding source and the year(s) when the action will take place. Some projects and programs will span more than one year. The table for the entire downtown area is organized by policy recommendations in housing, transportation, community engagement, public safety, economic development and infrastructure. The character district tables are organized by the goals adopted in Chapter 3 including the People, Accessibility, Amenity and Urban Design goals. This organizing framework ensures that the City’s implementation actions are aligned with the adopted goals, policies and objectives of the Plan.This plan has a ten-year horizon with a detailed fi ve-year action plan. Table 4.3 summarizes the total public investment in plan implementation identifi ed at the time of Plan publication. County TIF funds are restricted to Capital Improvement Projects. Funding Total for all Projects and Programs 2018 - 2023Total Public Investment $82,639,000CRA TIF Funds $12,155,000County TIF Funds $6,650,000Table 4.3. Funding Totals
July, 2018 | 135 of 189Chapter 4. Plan ImplementationTable 4.4. Downtown Area ImplementationDowntown Redevelopment AreaCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Special Events Equipment Parks and Recreation $170,000 Special Program Fund X X X X XNew Sidewalk Construction Engineering $450,000 Penny for Pinellas X X XReplace Downtown Trash Cans Solid Waste $300,000 Solid Waste/Recycling X X X X X XEnlarge and New Water/Sewer Pipelines Public Utilities $2,000,000 Water/Sewer Fund X X XWayfi nding in CRA Area (O.2C) Planning; CRA; Engineering$500,000 CRA; County TIF X XExpanded High Pressure Gas Lines Gas System TBD Gas Fund X X X XPolicy Implementation: HousingAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Conduct a housing market analysis to determine which housing products are in high demand/low supply in DowntownCRA; Economic Development and Housing$25,000 CRA X XConduct an employer survey of housing needs CRA; Economic Development and Housing$25,000 CRA X XIdentify existing duplexes worth rehabilitating for low income housing (Housing Strategy 3)Economic Development and Housing; CRAN/A N/A X XUpdate the HUD Consolidated Plan to address Housing Policies 1, 2, 4 and 11Economic Development and HousingN/A N/A XUpdate the Local Housing Assistance Plan to address Housing Policies 1, 2, 4 and 11Economic Development and HousingN/A N/A XResearch feasibility of relaxing underwriting standards (Housing Policy 2)Economic Development and HousingN/A N/A XCoordinate on land acquisition and RFP issuances for multi-family redevelopment projects to incorporate workforce housingCRA; Economic Development and HousingTBD HOME; CDBG; SHIP; CRA; County TIFXXXXXXContinue to work with private developers to rehabilitate and construct aff ordable housing (Housing Strategies 1 and 2)Economic Development and Housing$100,000 SHIP; CDBG; HOME X X X X X XProvide a designated staff person to serve on the Homeless Leadership Board and coordinate with local agencies on how best to care for the homeless population (Housing Policies 13 and 14)Economic Development and HousingN/A General Fund X X X X X X
Clearwater Downtown Redevelopment Plan136 of 189 | July, 2018Table 4.4. Downtown Area Implementation, con’tDowntown Redevelopment AreaPolicy Implementation: TransportationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Coordinate with all transportation service providers on infrastructure and program improvements inclluding the water taxi, trolley, bus system, rail and others (Accessibility Goal)Planning; CRA; Engineering; PSTA; Forward Pinellas; CSX; Clearwater FerryN/A CRA X X X X X XConduct a parking needs analysis (P.3) CRA; Engineering $50,000 CRA; Parking Fund XUpdate the Master Streetscape Plan (Accessibility Goal O.2C) Planning; CRA $100,000 CRA X XCoordinate with Forward Pinellas to implement a bike share program (O.2F)Planning; Forward Pinellas; CRA$250,000 CRA; General Fund; Forward PinellasXXXXXDevelop a bicycle parking plan and incorporate bicycle parking into streetscape standards and site plan review. Install additional bicycle parking in Downtown (Downtown Policy 5)Planning; CRA $50,000 General Fund; CRA X X XRedesign and construct Ft. Harrison as a Complete Street (Accessibility Goal O.2B)Planning; CRA; Engineering$1,000,000 $250,000 design CDBG funds; CRA, County TIF & General Fund for ConstructionXXXStudy how to reduce barriers to private transportation service for on demand mobility (Accessibility Goal)Planning; CRA; Engineering; PSTAN/A N/A X XPolicy Implementation: Community EngagementAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Provide annual funding for public art projects (O.3F) CRA; Parks and Recreation$1,250,000 CRA; General Fund X X X X XThe City and CRA will continue to partner with and promote groups and programs that create and provide public art (Downtown Policy 15)CRA; Parks and Recreation$500,000 CRA; County TIF; General Fund X X X X X XThe CRA will create a placemaking strategy to activate key public spaces in Downtown to engage the community on a regular basis (Amenity Goal O.3G)CRA $250,000 CRA X X X X X XThe CRA will meet with Downtown neighborhood associations on a regular basis (Downtown Policy 25)CRA N/A N/A X X X X X XProvide activities and events on a monthly basis in parks, plazas and recreational area. Create events, like El Dia Del Nino, that celebrate unique features of Downtown neighborhoods (O.1H, O.1J)Parks and Recreation $250,000 General Fund; CRA; DDB X X X X X X
July, 2018 | 137 of 189Chapter 4. Plan ImplementationTable 4.4. Downtown Area Implementation, con’tDowntown Redevelopment AreaPolicy Implementation: Public SafetyAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Conduct a monthly review of properties that require a higher level of police service and follow the nuisance abatement process (Downtown Policy 28)Police N/A N/A X X X X X XAttend neighborhood association meetings and meet with city departments as needed to address code complaints (Downtown Policy 29)Planning; Police N/A N/A X X X X X XContinue CRA Interlocal agreement with Police to provide community policing services, including offi cers on bicycles, in Downtown (Downtown Policy 30)CRA; Police $1,200,000 CRA X X X X X XPolicy Implementation: Economic DevelopmentAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Survey property owners to determine the best incentives for building improvements to support intensive offi ce uses including IT/software, fi nance and insurance, professional and data management, analytics and services (Downtown Policy 8)CRA; Economic Development and Housing$10,000 CRA X XDevelop targeted marketing campaigns to attract new residents, visitors and businesses to DowntownCRA; Economic Development and Housing$150,000 CRA X X XResearch how to connect with sports tourism audiences to bring them DowntownCRA; Parks and RecreationN/A N/A X X X XCreate a Downtown Communications plan CRA; Public Communications$25,000 CRA XCoordinate with Forward Pinellas to establish a Cultural Trail connecting Clearwater with other cities in the CountyCRA; Parks and Recreation$25,000 CRA X XAttract a cultural institution to serve as an anchor tenant CRA $50,000 CRA X X X X
Clearwater Downtown Redevelopment Plan138 of 189 | July, 2018Downtown Redevelopment AreaPolicy Implementation: InfrastructureAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Plant shade trees on an annual basis (O.4E) Parks and Recreation $10,000 Tree Fund X X X X X XConduct a public utilities study to determine water and sewer capacity in DowntownPublic Utilities N/A N/A X X XStudy how fi re codes are impacting the redevelopment of historic commercial sitesFire N/A N/A X XStudy how to expand recycling services for multi-family residential developmentsSolid Waste N/A N/A X XImplement a pilot project to showcase how solar panels can work on parking structures (Downtown Policy 14)Planning; CRA; EngineeringTBD General Fund; CRA XTable 4.4. Downtown Area Implementation, con’t
July, 2018 | 139 of 189Chapter 4. Plan ImplementationTable 4.5. Downtown Core ImplementationDowntown Core DistrictPeople GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Renovate the Library’s facade on Osceola to create a pedestrian friendly experience (O.1C)Library $2,000,000 General Fund; CRA X XClearwater Harbor Marina Maintenance and Attenuation Project (O.1H)Marine and Aviation $800,000 Clearwater Harbor Marina Fund X X X X X XPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Establish a timeline for the demolition of the Harborview Center (P.1)City Manager TBD General Fund X XCoordinate with Pinellas County to build a joint use administrative and/or transportation facility in Downtown (O.1A)City Manager $100,000 General Fund X X XEstablish a timeline for the demolition of City Hall and redevelopment of the site (O.1B)City Manager TBD General Fund X XUpdate the zoning code to provide form based codes and context sensitive street design standards (O.1C, O.1E-G)Planning and DevelopmentN/A General Fund XConduct a targeted marketing campaign to attract offi ce intensive businesses to downtown (O.1D)Economic Development & Housing$25,000 General Fund; CRA X X X X XDetermine the best use for Fire Station 45 as a redevelopment siteCity Manager; CRA; Economic DevelopmentN/A N/A XAccessibility GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Design and Construct Downtown Streetscaping (O.2B, O.2C) Engineering $4,000,000 Penny for Pinellas III; County TIF X XBuild Downtown Parking Garage (O.2M) Engineering $10,500,000 Parking Fund XDesign and Construct Pinellas Trail Improvements Pinellas County; Parks and Recreation$500,00 County TIF; CRA X X
Clearwater Downtown Redevelopment Plan140 of 189 | July, 2018Downtown Core DistrictPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Design Downtown Intermodal Facility (O.2J, O.2N) Engineering; CRA; PSTA $500,000 PSTA; CRA; County TIF X XBuilding a pedestrian and bicyclist friendly crossing at Court and Chestnut (P.7)Engineering TBD TBD XConduct and implement a bike/ped safety study (O.G and O.2I)Planning $150,000 General Fund XWork with the County to create a comprehensive transit plan (O.2J and O.2O)Planning; CRA $100,000 CRA; Forward Pinellas; PSTA XDesign dedicated ferry landings (O.2K) Marine and Aviation $50,000 Marine and Aviation Fund XAmenity GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Library Maker Space Maintenance and Upgrade (O.3D) Library $204,000 General Fund X X X X X XImagine Clearwater: Waterfront/Bluff Master Plan (O.3A, O.3B)City Manager $5,000,000 Penny for Pinellas III X X X XImagine Clearwater: Future Phases (O.3C, O.3E, O.3G) City Manager $8,000,000 Penny for Pinellas IV X XStation Square Improvements CRA $500,000 CRA; County TIF X XPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Establish a non-profi t Imagine Clearwater Conservancy (O.3A)City Manager N/A General Fund X X XUpdate the Imagine Clearwater Phasing Plan City Manager N/A N/A X XUrban Design GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Commission a signature art project for the Gateway bridge CRA $500,000 CRA; grant funds X XConstruct new City Hall building (O.1B) City Manager $5,000,000 Penny for Pinellas IV XTable 4.5. Downtown Core Implementation, con’t
July, 2018 | 141 of 189Chapter 4. Plan ImplementationTable 4.6. Downtown Core Implementation, con’tDowntown Core DistrictPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Establish and utilize design standards and Character District requirements to ensure that development projects enhance the built environment (O.4B)Planning N/A General Fund XDevelop a plan that identifi es street frontages and context sensitive development standards to create a livable and vibrant Downtown (O.4C)Planning N/A General Fund XDetermine eligibility of downtown properties for historic preservation tax freeze (O.4D)Planning; CRA N/A N/A X XExpand Facade Incentive grant program (O.4D) CRA $1,000,000 CRA X X X X X
Clearwater Downtown Redevelopment Plan142 of 189 | July, 2018Table 4.6. Old Bay ImplementationOld Bay DistrictPeople GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Seminole Boat Launch Maintenance (P.11) Marine and Aviation $40,000 General Fund X X X XPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Amend the Future Land Use Map and Zoning Atlas to designate parcels in the Old Bay expansion area Central Business District (CBD) and Downtown (D) District (P.1)Planning N/A General Fund XEstablish a building renovation assistance program (e.g., low-interest loans or grants) to revitalize and retain the older housing stock in the District (P.4)Economic Development $500,000 CDBG; HOME; SHIP X X X X XFacilitate the development of aff ordable live/work bungalows with maker’s shops, galleries, and restaurant startups through marketing new zoning standards (P.15)Economic Development $25,000 General Fund X X X X XAccessibility GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Construct Trail Upgrades (P.9) Parks and Recreation TBD TBD XPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Design trail connections from Pinellas Trail to the Seminole Boat Ramp (P.9)Parks and Recreation $25,000 General Fund XCoordinate with PSTA to locate new shelters and services (P.5)Planning N/A N/A XAmenity GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Seminole Boat Launch Improvements (P.11) Marine and Aviation $5,000,000 Penny for Pinellas III X X X
July, 2018 | 143 of 189Chapter 4. Plan ImplementationTable 4.6. Old Bay Implementation, con’tOld Bay DistrictPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Support the continuation of the Francis Wilson Playhouse (P.12)Parks and Recreation TBD General Fund X X X X X XProgram with the waterfront in accordance with the North Marina Area Master Plan (P.11)Marina and Aviation TBD General Fund X X X X XCoordinate with Pinellas County Schools to explore options to repurpose the North Ward School (P.14)Economic Development and HousingN/A N/A X XUrban Design GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Acquire North Ward School for public/private redevelopmentEconomic Development and Housing$1,200,000 TBD X XPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Conduct an updated historic survey to identify potential contributing structures to a historic district within the District (P.2)Planning $75,000 CDBG; General Fund; SHPO X XPursue historic designation of the North Ward School (P.3) Planning TBD CDBG/General Fund XExpande Facade Loan Program Economic Development and Housing$500,000 CDBG X X X X X
Clearwater Downtown Redevelopment Plan144 of 189 | July, 2018Table 4.7. South Gateway ImplementationSouth Gateway DistrictAccessibility GoalPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Create marketing materials and signage that promote the use of the Druid Trail and Pinellas Trail (P.2-3)Parks and Recreation in coordination with Pinellas County$25,000 General Fund X X
July, 2018 | 145 of 189Chapter 4. Plan ImplementationTable 4.8. Prospect Lake ImplementationProspect Lake DistrictPeople GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Land acquisition for housing redevelopment (O.1G) CRA; Economic Development and Housing$3,000,000 CRA; RLF; County TIF X X X X XPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Amend the Future Land Use Map and Zoning Atlas to designate all parcels in the Prospect Lake Character District as Central Business District (CBD) and Downtown (D) District consistent with the remainder of the properties in Prospect Lake (P.6)Planning N/A General Fund XIssues RFPs for the redevelopment of CRA owned sites to build housing and/or mixed use developments (O.1G)CRA $15,000 CRA X XAccessibility GoalPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Explore and design options to centrally locate parking to serve the District’s commercial uses as infrastructure (P.2)CRA; Engineering TBD CRA; Parking Fund X XThe City will coordinate with FDOT to ensure future designs of Alt. US 19/Myrtle Avenue will incorporate complete streets designs (P.4)Planning; Engineering N/A N/A X X X X X XAmenity GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Building improvements for 111 S. MLK Jr. site to support a restaurant useCRA $500,000 CRA X XLand acquisition for parks, plazas and other public amenities (O.3G)CRA $1,000,000 CRA X X X XDesign and build a Neighborhood Art Park CRA $750,000 CRA; County TIF X X
Clearwater Downtown Redevelopment Plan146 of 189 | July, 2018Prospect Lake DistrictPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Survey property owners to develop a retail/offi ce incentive strategy (O.1D)CRA $10,000 CRA XRecruit a restaurant and/or retail use to activate the City owned 111 S. MLK Jr. site (O.3G)CRA $10,000 CRA X XUrban Design GoalPolicy ImplementationProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Expand Facade Grant Program to include eligible commercial properties in the Prospect Lake District (P.3)CRA N/A X .Fund facade grant improvements for commercial buildings (P.3)CRA $250,000 CRA X X X X XTable 4.8. Prospect Lake Implementation, con’t
July, 2018 | 147 of 189Chapter 4. Plan ImplementationDowntown Gateway DistrictPeople GoalCapital Improvement ProjectsPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Amend the Future Land Use Map and Zoning Atlas to designate all parcels in the Prospect Lake Character District as Central Business District (CBD) and Downtown (D) District consistent with the remainder of the properties in Prospect Lake (P.8)Planning N/A General Fund XIncorporate workforce housing into redevelopment projects (P.3)Economic Development and Housing$1,000,000 CDBG; SHIP; HOME; NSP3 X X X X XUpdate Downtown Gateway Implementation Plan CRA $25,000 CRA XAccessibility GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Cleveland Streetscape Phase III Engineering $11,000,000 General Fund; CRA X XPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Connect Jolley Trolly to Downtown Gateway Planning TBD TBD X XAmenity GoalCapital Improvement ProjectsProject Title Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Festival Core(P.6) CRA $1 million CRA; County TIF X XStevenson Creek Greenway Trail (P.5) CRA; Parks and Recreation; Engineering$8,800,000 CRA; Stormwater Utility Fund; County TIFXXPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Support an annual community-led art project (P.7) CRA $60,000 CRA X X X X X XUrban Design GoalPolicy ImplementationAction Project Lead Total Cost Funding Source 2018 2019 2020 2021 2022 2023+Support the assembly of vacant and underutilized properties, as well as the demolition of deteriorated buildings to accommodate redevelopment projects (P.3)CRA $2,000,000 CRA; County TIF X X X X X XTable 4.9. Downtown Gateway Implementation
1
Community Redevelopment Agency – July 16, 2017
Community Development Board – July 17, 2018
City Council – July 19, 2018
Ordinance No. 9169-18
COMMUNITY REDEVELOPMENT AGENCY
COMMUNITY DEVELOPMENT BOARD STAFF REPORT
MEETING DATE: July 17, 2018
ORDINANCE NO.: 9169-18
REQUEST: Review and recommendation to the City Council on amendments
to the Clearwater Downtown Redevelopment Plan, repealing Chapter 4 Plan Implementation;
amending Chapter 3 to clarify the graphics and housing policy language; adopting a new Chapter
4 Plan Implementation; and deleting Appendix 8.
INITIATED BY: City of Clearwater, Community Redevelopment Agency
BACKGROUND:
Earlier this year, the City Council approved the 2018 Clearwater Downtown
Redevelopment Plan Chapters 1-3 and several appendices including the adoption
of new Goals and Objectives, the establishment of new density and height
standards for various character districts and the incorporation of redevelopment
policies from several plans including Imagine Clearwater, the North Marina Area
Master Plan, Clearwater Comprehensive Boating Plan and the East Gateway
District Vision Plan. The 2018 Plan has been adopted by the Pinellas County
Commission and Forward Pinellas as well.
2
Community Redevelopment Agency – July 16, 2017
Community Development Board – July 17, 2018
City Council – July 19, 2018
Ordinance No. 9169-18
The Community Redevelopment Agency was tasked with updating Chapter 4: Plan
Implementation. The CRA met with each City department, reviewed all adopted
plans and the City’s Capital Improvement Budget to develop a comprehensive list
of capital improvement projects that would occur in Downtown. A list of programs
and policies was created to correspond with adopted Goal and Objective by
character district. The table of proposed capital improvement projects and
programs was presented to the general public in March 2018, to the Chamber of
Commerce, Downtown Development Board and Community Development Board
in April and May 2018 for comment.
ANALYSIS:
The Plan Implementation chapter has one purpose. It illustrates how the Goals and
Objectives of the Clearwater Downtown Redevelopment Plan will be implemented
through capital improvement projects and programs. It identifies the lead city
department, funding sources, budget and timeline for each project and program.
Changes in technology, unanticipated funding opportunities or restrictions and
demographic changes will inevitably impact the process of Plan implementation.
However, all changes to work programs and capital improvements must remain in
alignment with the Plan’s goals and objectives.
Proposed Ordinance No. 9169-18 repeals and replaces Ch. 4 Plan Implementation,
deletes Appendix 8 and contains minor revisions in Chapter 3 for clarity. Below is
a summary of the major amendments.
There are four sections in the Chapter:
Role of the Community Redevelopment Agency
Funding Sources
Incentives
Capital Improvement Program and Policy Implementation Projects
The Community Redevelopment Agency (CRA) section outlines the role of the
CRA in downtown revitalization. The Funding Sources section contains all the
identified and potential sources of revenue for implementation as well as tax
increment projects for the CRA districts. The Incentives section provides
3
Community Redevelopment Agency – July 16, 2017
Community Development Board – July 17, 2018
City Council – July 19, 2018
Ordinance No. 9169-18
information on available incentive programs for the downtown area. It also
includes the relationship of this plan to the Community Development Code and
Public Amenities Incentive Pool. The Capital Improvement Program and Policy
Implementation Projects section lists planned improvements for the entire
downtown plan area as well as each character district.
The Plan has a ten-year horizon with a detailed five-year action plan. The total
investment of public dollars over that time is $82,639,000. Within that total, CRA
funds are $12,155,000 and County TIF funds are $6,650,000 assuming they
maintain their 100% contribution.
SUMMARY AND RECOMMENDATION:
The Community Development Board is reviewing the plan in its capacity as the
Local Planning Agency (LPA) and should make a recommendation regarding the
updated plan to the City Council. Additionally, the CRA should make a
recommendation to the City Council regarding this document as the
Redevelopment Plan for the CRA. Once the City Council approves the Plan
amendments, it will be submitted to the Board of County Commissioners for
approval as the Community Redevelopment Plan for the CRA. The Plan will also
be submitted to Forward Pinellas and the Countywide Planning Authority for
review and approval as the Special Area Plan governing Downtown.
The proposed amendments to the Plan provide a timeline and funding schedule for
implementation of the Goals and Objectives adopted in the Clearwater Downtown
Redevelopment Plan. The proposed capital improvements and programs reinforce
the City’s commitment to implementing the strategies developed from the ULI
study that were incorporated in the 2018 Downtown Plan update. Based on the
above, the Community Redevelopment Agency recommends APPROVAL of
Ordinance No. 9169-18 which updates the 2018 Clearwater Downtown
Redevelopment Plan.
4
Community Redevelopment Agency – July 16, 2017
Community Development Board – July 17, 2018
City Council – July 19, 2018
Ordinance No. 9169-18
Prepared by CRA staff: ___________________________________
Amanda Thompson
CRA Director
Attachments: Ordinance No. 9169-18
Exhibit A
Resume
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4807
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Public Utilities
Agenda Number: 11.1
SUBJECT/RECOMMENDATION:
Approve the Contractual Agreement for Utilization of Wastewater Treatment Facilities between
the City of Clearwater and Safety Harbor, effective August 1, 2018 through July 31, 2048, and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
For more than thirty years, Clearwater and Safety Harbor have entered into agreements for the
joint utilization of wastewater transmission and treatment facilities. Such agreements allocated
to Safety Harbor four million gallons maximum annual average daily flow of wastewater
treatment capacity at the Clearwater Northeast Water Reclamation Facility. Such agreements
established fees related to the expenses attributable to the operation, maintenance,
transmission, renewal, replacement, and administration generated by the transmission,
treatment, and disposal of wastewater. The current agreement, which began on August 1,
1988 and expires on July 31, 2018.
The new agreement shall be in existence for another thirty years, effective August 1, 2018
through July 31, 2048. The new agreement maintains the long-standing relationship between
Clearwater and Safety Harbor and establishes updated fee arrangements related to the
transmission, treatment, and disposal of wastewater. Every year the monthly fee is updated
based on actual costs from the previous year. Capital improvements and modifications are
shared by Clearwater and Safety Harbor on a prorate basis. Safety Harbor pays an additional
fee for renewal and replacement costs.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
Page 1 City of Clearwater Printed on 7/16/2018
1
CONTRACTUAL AGREEMENT FOR UTILIZATION OF WASTEWATER
TREATMENT FACILITIES BETWEEN THE CITY OF CLEARWATER, FLORIDA,
AND THE CITY OF SAFETY HARBOR, FLORIDA
This Agreement is made and entered into on this _____ day of __________, 2018, by and
between the following municipal corporations located in Pinellas County, Florida, specifically,
the CITY OF CLEARWATER, FLORIDA, a municipal corporation (hereinafter,
CLEARWATER), and the CITY OF SAFETY HARBOR, FLORIDA, a municipal corporation
(hereinafter, SAFETY HARBOR), pursuant to the Florida Interlocal Cooperation Act of 1969,
Section 163.01, Florida Statutes.
This Agreement shall be in existence for a period of thirty (30) years, commencing on
August 1, 2018, and ending on July 31, 2048, unless sooner terminated as provided herein. The
expiration or termination of this Agreement shall not terminate the equitable interest of SAFETY
HARBOR in its allocated sanitary treatment capacity at the Clearwater Northeast Water
Reclamation Facility and its appurtenants.
WITNESSETH:
WHEREAS, CLEARWATER and SAFETY HARBOR have previously entered into
three separate agreements, two of which were dated October 22, 1976, and one dated September
23, 1981, for the joint utilization of wastewater transmission and treatment facilities; and
WHEREAS, CLEARWATER and SAFETY HARBOR mutually revised and
consolidated those three previous agreements into one agreement, which began on August 1,
1988 and ends on July 31, 2018; and
WHEREAS, such agreement allocated to SAFETY HARBOR four (4) million gallons
per day maximum annual average of wastewater treatment capacity at the Clearwater Northeast
Water Reclamation Facility and its appurtenants (hereinafter, the “Facility’); and
WHEREAS, such agreement established fees related to the expenses attributable to the
operation, maintenance, transmission, renewal, replacement, and administration generated by the
transmission, treatment, and disposal of wastewater at the Facility; and
2
WHEREAS, such agreement improved and expanded the treatment plant process at the
Facility, in accordance with the Grizzle/Figg Advanced Waste Treatment Bill (Chapter 87-303,
Laws of Florida); and
WHEREAS, CLEARWATER and SAFETY HARBOR mutually desire to enter into a
new agreement for the utilization of wastewater transmission and treatment at the Facility; and
WHEREAS, arrangements must be made for the use and payment for future capital
improvements and modifications at the Facility; and
WHEREAS, CLEARWATER and SAFETY HARBOR have determined that it would be
in the best interest of the general public and to the economic advantage of both Parties to enter
into this Agreement.
NOW, THEREFORE, IT IS HEREBY AGREED BY AND BETWEEN THE PARTIES
THAT THE ABOVE TERMS, RECITALS AND REPRESENTATIONS ARE TRUE AND
ACCURATE AND ARE INCORPORATED HEREIN BY REFERENCE AND THE PARTIES
FURTHER AGREE AS FOLLOWS:
1. CLEARWATER agrees to provide SAFETY HARBOR an allotment of no more than
four (4) million gallons per day maximum annual average capacity at the Facility.
2. Capital improvements and modifications to the collection, treatment and disposal
facilities may become necessary due to changes in regulatory agency requirements for treatment
quality or effluent disposal, to decrease operational expenses, or for other good cause. The total
costs for these capital improvements and modifications shall be shared by both CLEARWATER
and SAFETY HARBOR on a prorata basis. The proportionate share of costs for each Party shall
be the same as the percentage of treatment plant capacity allotted to that Party at the time of the
construction of the capital improvement or modification. SAFETY HARBOR shall be given a
written notification for fiscal planning at least six months in advance of the financial
commitment for any such capital improvements and modifications. All authority and
responsibility for the complete operation, maintenance and modification of the Facility shall
belong to CLEARWATER.
3
The Parties agree that SAFETY HARBOR has an allotment of four (4) million gallons
per day wastewater treatment capacity at the Facility. The Parties agree that the total designed
capacity for wastewater treatment at the Facility is thirteen and one half (13 ½) million gallons
per day.
3. SAFETY HARBOR agrees to pay CLEARWATER a fee related to the expenses
attributable to the operation, maintenance, transmission, renewal, replacement and administration
generated by the transmission, treatment, and disposal of wastewater contributed by SAFETY
HARBOR, as described in paragraph 4 below.
4. (a) CLEARWATER agrees to establish a monthly fee based upon actual use by
SAFETY HARBOR for treatment and disposal of wastewater at the Facility. The quantity of
wastewater collected from SAFETY HARBOR shall be determined based on monthly readings
by CLEARWATER by calculating the difference in quantity registered from the previous
reading of each meter.
The initial monthly fee shall be $3,016.50 per million gallons of wastewater treatment
and disposal which is based on projected operating costs for the 2017-2018 fiscal year. This
initial monthly fee will remain in effect until September 30, 2018 at which time an estimated fee
of $3,888.50 for fiscal year 2018-2019 will take effect. This estimated fee is provided to
SAFETY HARBOR for budgeting purposes. In subsequent years, an estimated fee for
wastewater treatment and disposal will be provided to SAFETY HARBOR prior to April 30 each
year, for use during the following fiscal year. The estimated fee will be based upon the actual
costs from the previous fiscal year plus a reasonable percentage of escalation.
(b) In addition to the monthly fees in paragraph 4(a), a five percent (5%) additional
charge will be made for renewal and replacement costs relating to the Facility and transmission
lines. The Parties agree that renewal and replacement include repairs or work to restore or
replace damaged or worn-out assets, systems or components to normal operating condition or an
exchange of one fixed asset for another that has the same capacity to perform the same function.
Either Party, by notice in writing no sooner than August 1, 2023 and every five (5) years
thereafter, may request to negotiate the five (5) percent additional charge provided for in this
4
paragraph 4(b). Upon such notice, the Parties agree to re-negotiate within sixty (60) days from
the date of receipt of such written request. Any agreement reached as a result of such re-
negotiation shall be executed by the Parties as a written amendment to this Agreement, and shall
not be retroactive.
(c) A determination of actual costs for wastewater treatment and disposal during each
fiscal year will be made as soon as practical following completion of the audit for the fiscal year.
In determining the actual costs for the fiscal year, CLEARWATER shall compute its total annual
cost of operation for wastewater treatment for the fiscal year and divide this sum by the total
annual millions of gallons of sanitary wastewater treated during the fiscal year. The total actual
costs of wastewater treatment and disposal performed for SAFETY HARBOR shall be compared
to the total of estimated fees collected from SAFETY HARBOR by CLEARWATER during the
fiscal year. The wastewater treatment operating costs shall include those items shown in Exhibit
One attached hereto.
(d) The difference between the estimated fees collected and the actual costs for a fiscal
year shall represent either an overpayment or an underpayment and shall be payable between the
Parties as an equally adjusted monthly billing during the remaining periods of the fiscal year in
which the determination is made. For the final year of this Agreement, any overpayment or
underpayment shall be paid by the party owing the difference to the other party within thirty (30)
days of the expiration of this Agreement.
(e) A copy of the audited financial statements used to determine actual operating costs
shall be made available to SAFETY HARBOR, if requested.
(f) CLEARWATER and SAFETY HARBOR will each have the right to perform an audit
of the other party’s records concerning flow volumes, operating cost, building permits,
subdivision permits, and other information directly related to this Agreement.
5. CLEARWATER agrees to bill SAFETY HARBOR for the fees and costs provided
herein on a monthly basis. Each bill shall itemize services rendered and the amount of
wastewater delivered from SAFETY HARBOR system to the Facility for the preceding month.
5
Calculation of payment due dates and payment for services rendered will be made in accordance
with §§218.70 - 218.79, Fla. Stat., the Local Government Prompt Payment Act (2017).
6. SAFETY HARBOR agrees to maintain and to regulate by ordinance the use of its
sanitary wastewater collection system, to minimize infiltration and prevent harmful wastes from
being deposited into its facilities, such as would overload or cause damage to the Facility or
interfere with the sewage treatment process.
(a) Inasmuch as Hydrogen Sulfide is a particularly hazardous and harmful waste to both
operating personnel and equipment, SAFETY HARBOR agrees to remove all presence of
hydrogen sulfide from SAFETY HARBOR’s wastewater prior to deliver y to the Facility. Where
removal of hydrogen sulfide from SAFETY HARBOR’s wastewater influent is performed by
CLEARWATER, SAFETY HARBOR shall pay its pro-rata share of the cost of this removal on a
monthly basis.
(b) SAFETY HARBOR further agrees to require adequate pre-treatment of strong or
harmful commercial or industrial wastes, at the source of generation, prior to permitting such
wastes to be discharged into its system for treatment and disposal at the Facility. In providing
adequate pre-treatment of waste, SAFETY HARBOR shall be governed by the same standards
applicable to CLEARWATER.
7. SAFETY HARBOR agrees to establish and maintain a record of all Certificates of
Occupancy for buildings, building permits issued and sewer hook-up permits issued in the
SAFETY HARBOR area, to prepare projections of permit increases due to subdivision approval,
and to provide regular monthly reports to CLEARWATER of the aforesaid records and
projections.
8. (a) CLEARWATER agrees that the amount of wastewater treatment capacity assigned
to SAFETY HARBOR by the provisions of this Agreement will be honored by CLEARWATER
and that CLEARWATER will not infringe upon the capacity allotted to SAFETY HARBOR,
whether SAFETY HARBOR may be contributing its full allotted waste volume or not.
(b) SAFETY HARBOR agrees that it will not exceed its allotted waste volume capacity
provided by this Agreement and will not infringe upon CLEARWATER’s capacity, whether
6
CLEARWATER may be contributing its full allotted waste volume or not, or whether the
treatment facility may be loaded at its rated volume capacity or not.
9. CLEARWATER agrees to permit SAFETY HARBOR to discharge wastewater either
into CLEARWATER transmission lines to be connected to the Facility, if available, or directly
into the treatment facility providing, however, no connection shall be made until a correctly
designed and installed flow meter is ready for flow measurement at the connection.
CLEARWATER shall determine the point of connections into CLEARWATER’s transmission
lines for SAFETY HARBOR. CLEARWATER agrees to maintain flow meters.
SAFETY HARBOR shall pay its pro-rata share of the cost based on relative portions of
peak design flow of constructing any transmission line to provide service for SAFETY
HARBOR; or SAFETY HARBOR may, at its own option, provide its own transmission line.
10. The Parties in providing retail sanitary sewer services shall be bound by the service
area designated in Exhibit Two attached hereto. The Parties shall have the exclusive right to
provide retail sanitary service within the area allocated to such Party and each Party agrees not to
compete with the other as to the provision of such sewer outside its designated area. This
Agreement makes no provision for, or implication of, a boundary designation for the annexation
of real property into the corporate limits of either CLEARWATER or SAFETY HARBOR.
11. No provision of this Agreement shall be construed in any way to obligate
CLEARWATER or SAFETY HARBOR to provide sanitary sewer service to any particular user
within the respective retail service areas.
12. CLEARWATER agrees that acceptance of wastewater from SAFETY HARBOR
under this Agreement shall be continuous at all times; provided, however, that disruption or
interruption of service at any time caused by an act of God, fire, strike, casualty, war, terrorism,
natural disaster, accident, federal, state, regional or local governmental action or order, necessary
maintenance work, breakdown of or damage to machinery, pumps or pipelines, act or omission
of any federal, state, regional or local governmental authority, civil or military authority,
insurrection, riot, or any cause beyond the reasonable control of CLEARWATER shall not
constitute breach of this Agreement by CLEARWATER, and CLEARWATER shall not be liable
7
to SAFETY HARBOR or any of its customers for any claims, damages, injuries, liabilities,
losses, costs or expenses resulting from such unavoidable disruption or interruption of service.
CLEARWATER agrees to correct any and all disruptions or interruptions that may occur and
restore service as soon as practicable to the extent it is within CLEARWATER’s reasonable
control to do so.
13. At any time during this Agreement, if SAFETY HARBOR is more than three (3)
months in arrears on any payment required under this Agreement, then such will constitute a
default. SAFETY HARBOR shall have a period of thirty (30) days to cure the default following
a written demand for payment by CLEARWATER. If said default is not cured within thirty (30)
days, CLEARWATER may impose interest, at the highest rate allowable by law, on the arrears,
dating back to the beginning of the arrears, until the arrears have been repaid in full.
14. All disputes relating to the interpretation and performance of this Agreement shall be
resolved through the procedures set forth in Chapter 164, Fla. Stat., the Florida Governmental
Conflict Resolutions Act (2017).
15. Both Parties shall comply with all federal, state, county, and local laws, regulations,
and ordinances at all times.
16. Both Parties shall be fully responsible for their own acts of negligence and their
respective agents’ acts of negligence, when such agents are acting within the scope of their
employment; and shall be liable for any damages resulting from said negligence to the extent
permitted by Section 768.28 Florida Statutes. Nothing herein is intended to serve as a waiver of
sovereign immunity by either Party. Nothing herein shall be construed as consent by either Party
to be sued by third Parties in any matter arising out of this Agreement.
17. All requests and notices required to be given by either party under this Agreement
shall be in writing, addressed to the other party as follows, and delivered by certified mail, return
receipt requested, or by hand delivery:
CLEARWATER: Public Utilities Director
City of Clearwater
1650 N. Arcturas Avenue, Bldg C
Clearwater, FL 33765
8
WITH COPY TO: City Manager
City of Clearwater
112 South Osceola Avenue
Clearwater, FL 33756
SAFETY HARBOR: City of Safety Harbor
Public Works Director
750 Main Street
Safety Harbor, FL 34695
WITH COPY TO: City Manager
City Attorney
750 Main Street
Safety Harbor, FL 34695
Either party may, by written notice to the other party as provided above, change the
address for subsequent notice. Any request or notice may be given by electronic mail in addition
to but not in lieu of the written notice delivered in accordance with the requirements set forth
above in this section.
18. This Agreement may not be assigned.
19. Should any section or part of any section of this Agreement be rendered void, invalid,
or unenforceable by any court of law, for any reason, such a determination shall not render void,
invalid, or unenforceable any other section or any part of any section of this Agreement.
20. This Agreement constitutes the entire agreement between the Parties, and no change
will be valid unless made by supplemental written agreement executed by both Parties.
21. No act of omission or commission of either Party, including without limitation, any
failure to exercise any right, remedy, or recourse, shall be deemed to be a waiver, release, or
modification of the same. Such a waiver, release, or modification is to be affected only through
a written modification to this Agreement.
22. Each Party to this Agreement represents and warrants to the other Party that (i) it is
duly organized, qualified and existing entities under the laws of the State of Florida, and (ii) all
appropriate authority exists so as to duly authorize the persons executing this Agreement to so
execute the same and fully bind the party on whose behalf they are executing.
9
23. CLEARWATER shall be responsible for filing this Agreement with the Pinellas
County Clerk of Court, pursuant to Section 163.01(11), Florida Statutes.
24. Notwithstanding anything contained in this Agreement, should SAFETY
HARBOR desire to implement a reclaimed water infrastructure program and CLEARWATER
has the availability and capacity for reclaimed water, the Parties agree to work together
collaboratively to reach an equitable arrangement capable of being instituted by both Parties and
such arrangement shall be executed by the Parties as a written amendment to this Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be duly executed by
their duly authorized representatives on the day and year first above written.
CITY OF SAFETY HARBOR, FLORIDA CITY OF CLEARWATER, FLORIDA
A municipal corporation and A municipal corporation and
political subdivision of the State of Florida political subdivision of the State of Florida
___________________________________ ___________________________________
Joe Ayoub George N. Cretekos
Mayor Mayor
___________________________________ ___________________________________
Matthew Spoor William B. Horne II
City Manager City Manager
ATTEST: ATTEST:
___________________________________ ___________________________________
Karen Sammons Rosemarie Call
City Clerk City Clerk
Approved as to form and correctness:
___________________________________ ___________________________________
Alan Zimmet Owen Kohler
City Attorney Assistant City Attorney
10
EXHIBIT ONE
The operating expenses used for estimate preparation, as listed in the City of Clearwater Annual
Fiscal Report, are as follows:
Personal Services
Operating Materials and Supplies
Professional Fees
Communications
Transportation
Insurance
Utility Service
Repairs and Maintenance
Interfund Administrative Charge
Data Processing
Miscellaneous
These costs are to include administrative overhead, operating personnel, maintenance, utilities of
the plants, supplies necessary to operate the plant and disposal of sludge and effluent.
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4797
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Solid Waste/General Services
Agenda Number: 12.1
SUBJECT/RECOMMENDATION:
Approve an amendment to the current agreement with AshBritt, Inc. of Deerfield Beach, FL for
the modification of the pricing rate for Management and Reduction: Grinding due to a
scrivener’s error on the previously approved document and authorize the appropriate officials to
execute the same. (consent)
SUMMARY:
On September 7, 2017, Council approved an agreement with AshBritt, Inc. of Deerfield Beach,
Florida, for disaster debris removal and disposal services, as recommended by the selection
committee for the City’s Request for Proposals 15-17. Approved at the same time was an
Interlocal Agreement (ILA) with Pinellas County to allow the City, as a participating agency, the
option to engage contractor(s) for post-disaster debris collection/removal and/or post-disaster
debris removal monitoring services. AshBritt, Inc. is one of several debris removal contractors
chosen by the County to provide these services to participating agencies.
On October 5, 2017, Council authorized the City Manager to execute an amendment to the
agreement with AshBritt, Inc. of Deerfield Beach, FL for the modification of pricing rates for
Disaster Debris Collection and Removal Services, to add the “per cubic yard” rates from
AshBritt’s County contract to the existing contract, which provided the flexibility of using either
“per ton” rates or “per cubic yard” rates. Included in the adopted rates was a scrivener’s error
in the Management & Reduction category and the line entitled Grinding. The correct amount
should have been $4.25/cubic yard versus $2.40/cubic yard.
APPROPRIATION CODE AND AMOUNT:
All hurricane-related expenditures are being captured as part of a special project entitled
Hurricane Irma, Project #98610.
Page 1 City of Clearwater Printed on 7/16/2018
Mark S. Woodard
FINAL DISPOSAL
0-15 miles from OMS to Final Disposal
16-30 miles from OMS to Final Disposal
3 1-60 miles from OMS to Final Disposal
60+ miles f rom OMS to Final Disposal
Tipping Fees (vegetative)
Tipping Fees (mix)
Tipping Fees (C&D)
SERVICES AGREEMENT
EXHIBITC
PAYMENT SCHEDULE
Estimated Total U nits
500,000 CY
500,000 CY
500,000 CY
500,000 CY
500,000 CY
500,000 CY
500,000 CY
Rate
$ 2.65
$ 3.25
$ 4.25
$ 6.40
$ Leave blank per
$ Leave blank per
$ Leave blank per
TOTAL-FINAL DISPOSAL
TREE OPE RATIONS Estimated Total Units Rate
Hazardous trees 6" - 12· 300 Trees $ 115.00
Hazardous Trees 13" - 24" 300 Trees $ 175.00
Hazardous Trees 25· - 36" 300 Trees $ 225.00
Hazardous Trees 37" -48" 300 Trees $ 295.00
Hazardous Trees 49"+ 300 Trees $ 395.00
Trees with Hazardous Limbs> 2" 300 Trees $ 95.00
Hazardous Stumps> 24" -36" 100 Stumps $ 275.00
Hazardous Stumps> 37" -48" 75 Stumps $ 355.00
Hazardous Stumps > 49" 50 Stumps $ 425.00
Stump Grinding :> 24" -36" 100 Stumps $ 115.00
Stump Grinding :> 37" -48" 75 Stumps $ 285.00
Stump Grinding :> 49" + 50 Stumps $ 325.00
Stump FHI Dirt 100CY $ 19.00
TOTAL -TREE OPERATIONS
SPECIAL TY REMOVAL Est imated Total Units Rate
Waterway Debris Removal (canals, ri vers, creeks, 100,000 CY $ 25.00 streams ditches)
Sand Collection and Screening (pick up, screen, 500,000 CY $ 8.00 return debris laden sand/mud/dirvrock}
Vehicle Removal 500 Linear Feet $ 35.00
Vessel Removal (from land) 1000 Line ar Feet $ 90.00
Vessel Removal (marine) 2000 Linear Feet $ 195.00
Carcass Removal (decomposable debris 200 Pounds $ 4.25 animals and oraa nic fleshv matter)
ROW White Goods Removal 1500 Units $ 45.00
Freon Management 500 Units $ 45.00
Electronic Waste (contaif1ing hazardous materials
such as cathode ray tubes, including computers, 2000 Pounds $ 10.00
monitors and televisions)
Pinellas County Purchasing Standard Services Agreement
Page 32 of 38
Total (Units x Rate)
$ 1,325,000.00
$ 1,625,000.00
$ 2,125,000.00
$ 3,200,000.00
$ addendum #1
$ addendum #1
$ addendum #1
$ 8,275,000.00
Total (Units x Rate)
$ 34,500.00
$ 52,500.00
$ 67,500.00
$ 88,500.00
$ 118,500.00
$ 28,500.00
$ 27,500.00
$ 26,625.00
$ 21,250.00
$ 11,500.00
$ 21,375.00
$ 16,250.00
$ 1,900.00
$ 516,400.00
Total (Units x Rate)
$ 2,500,000.00
$ 4,000,000.00
$ 17,500.00
$ 90,000.00
$ 390,000.00
$ 850.00
$ 67,500.00
$ 22,500.00
$ 20,000.00
08-2016
Item Description Estimate
Quantity Unit Unit Price
A1
Loading and hauling debris from public property and rights-of-way to
a debris management site (DMS)60 Ton 115.00$
A2
Loading and hauling debris from public property, rights-of-way, or the
DMS, to a final disposal site 120 Ton 135.00$
A3 Debris reduction by chipping/grinding 40 Ton 28.50$
A4 Rights-of-way white goods removal 50 Per Unit 45.00$
A5 Freon management and recycling 50 Per Unit 45.00$
A6 Animal carcass collection, hauling, and final disposal 5 Per Pound 4.50$
A7
Loading and hauling debris reduction by-products to a final disposal
site 100 Per Ton 36.00$
A8
Loading and hauling household hazardous waste to a final disposal
site 500 Per Pound 12.00$
A9 Hazardous stump removal 24" to 36.99" diameter 40 Each 275.00$
A10 Hazardous stump removal 37" to 48.99" diameter 20 Each 355.00$
A11 Hazardous stump removal 49" and larger 5 Each 425.00$
A12 Hazardous tree removal 6" to 12.99" diameter 320 Each 95.00$
A13 Hazardous tree removal 13" to 24.99" diameter 150 Each 175.00$
A14 Hazardous tree removal 25" to 36.99" diameter 40 Each 225.00$
A15 Hazardous tree removal 37" to 48.99" diameter 10 Each 295.00$
A16 Hazardoues tree removal 49" and larger 5 Each 395.00$
A17 Hazardous limbs larger than 2" diameter 6,000 Each 70.00$
A18 Clean, fill dirt - supply and delivery 100,000 Cubic Yard 6.50$
A19 Sand screening 100,000 Cubic Yard 17.50$
A20 Removal of electronic waste 100 Per Unit 95.00$
A21 Marine vessel removal 40 Linear Foot 250.00$
A22 Vehicle removal 30 Per Unit 250.00$
A23 Land vessel removal 40 Linear Foot 195.00$
A24 Waterway debris removal 1 Ton 455.00$
A25 Hauling debris from DMS to final disposal 0-15 miles 300,000 Per Ton 5.00$
A26 Hauling debris from DMS to final disposal 15.1-30 miles 300,000 Per Ton 7.00$
A27 Hauling debris from DMS to final disposal 30.1-60 miles 300,000 Per Ton 11.00$
A28 Hauling debris from DMS to final disposal 60.1-plus miles 300,000 Per Ton 32.00$
A29 Office trailer, temporary 1 Per Day 175.00$
OTHER SERVICES
Fee Schedule Part A: Services Unit Prices
Disaster Debris Removal and Disposal Services
RFP #15-17 - Attachment A
NOTE: the Estimate Quantities are provided to facilitate an "event estimate" to evaluate proposals; extended line
costs are not required
Item Description Estimate
Quantity Unit Unit Price
B1 Wheel loader with utility grapple, 1.5 CY, 95 HP 140 Per Hour 120.94$
B2 Wheel loader with utility grapple, 3 CY, 152 HP 140 Per Hour 138.68$
B3 Wheel loader with utility grapple, 4 CY, 200 HP 140 Per Hour 140.00$
B5 Compact trackloader with utility grapple, 1,500 lb.140 Per Hour 135.00$
B6 Compact trackloader with utility grapple, 2,500 lb.140 Per Hour 155.00$
B7 Steer loader with street sweeper 300 Per Hour 107.01$
B8 Tractor/grader with box blade or rake, minimum 30,000 lb.200 Per Hour 65.00$
B9 Log skidder 200 Per Hour 175.00$
B10 D4 dozer or equivalent 140 Per Hour 98.00$
B11 D5 dozer or equivalent 140 Per Hour 118.70$
B12 D6 dozer or equivalent 140 Per Hour 131.61$
B13 D7 dozer or equivalent 140 Per Hour 182.96$
B14 D8 dozer or equivalent 140 Per Hour 222.94$
B15 Hydraulic excavator, 1.5 CY with thumb 140 Per Hour 125.00$
B16 Hydraulic excavator, 2.5 CY with thumb 140 Per Hour 150.00$
B17 Knuckleboom loader 200 Per Hour 135.00$
B18 Hand-fed debris chipper 280 Per Hour 45.00$
B19 800 - 1,000 HP tub grinder 280 Per Hour 325.00$
B20 30 ton crane 100 Per Hour 195.00$
B21 50 ton crane 140 Per Hour 275.00$
B22 100 ton crane 140 Per Hour 425.00$
B23 40 - 60' bucket truck 280 Per Hour 132.81$
B24 Greater than 60' bucket truck 100 Per Hour 165.00$
B25 Fuel/service truck 280 Per Hour 85.00$
B26 Water truck, 2,500 gallon, non-potable 280 Per Hour 111.32$
B27 Lowboy trailer with tractor 140 Per Hour 65.00$
B28 Flatbed truck 140 Per Hour 19.00$
B29 Pick-up truck, 1 ton 140 Per Hour 12.00$
B30 Self-loading dump truck with debris grapple 280 Per Hour 135.00$
B31 Single axle dump truck 5-12 cubic yard 280 Per Hour 75.00$
B32 Tandem axle dump truck 16+/- cubic yard 140 Per Hour 80.00$
B33 Tandem axle dump truck 20+/- cubic yard 140 Per Hour 85.00$
B34 Tandem axle dump truck 38+/- cubic yard 140 Per Hour 105.00$
B35 Power screen 200 Per Hour 200.00$
B36 Stacking conveyor 200 Per Hour 95.00$
B37 Chainsaw 200 Per Hour 12.00$
B38 Generator, 5.5 kW capacity 140 Per Hour 55.00$
B39 Generator, 200 kW capacity 140 Per Hour 95.00$
Fee Schedule Part B: Hourly Labor, Equipment, and Material Rates
RFP #15-17 - Attachment A
Disaster Debris Removal and Disposal Services
NOTE: the Estimate Quantities are provided to facilitate an "event estimate" to evaluate proposals; extended line
costs are not required
B40 Generator, 2,500 kW capacity 140 Per Hour 175.00$
B41 Light plant including fuel and support 280 Per Hour 90.00$
B42
Pump, 95 HP, minimum 25' intake and 200' discharge including fuel
and support 140 Per Hour 175.00$
B43
Pump, 200 HP, minimum 25' intake and 200' discharge including fuel
and support 140 Per Hour 225.00$
B44
pump, 650 HP, minimum 25' intake and 200' discharge including fuel
and suport 140 Per Hour 300.00$
B45 Air curtain incinerator, self-contained 140 Per Hour 52.00$
B46 Mobile command and communications trailer 240 Per Hour 125.00$
B47 Laborer, small hand tools, traffic control flagger 200 Per Hour 30.00$
B48 Skilled sawman 200 Per Hour 55.00$
B49 Crew Foreman with cell phone, truck and miscellaneous tools 240 Per Hour 50.00$
B50 Operations Manager with cell phone, truck and misc. tools 240 Per Hour 120.00$
B51 Tree climber 200 Per Hour 85.00$
B52 Security personnel, bonded and certified 240 Per Hour 45.00$
OTHER HOURLY LABOR, EQUIPMENT, AND MATERIAL
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4805
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Solid Waste/General Services
Agenda Number: 12.2
SUBJECT/RECOMMENDATION:
Authorize the award of Invitation to Bid Number 24-18 to multiple vendors for citywide custodial
services, in an annual not-to-exceed amount of $600,000 for a one-year term, with three,
one-year renewal terms at the City’s discretion and authorize the appropriate officials to
execute same. (consent)
SUMMARY:
Invitation to Bid (ITB) #24-18 was issued on May 8, 2018 for custodial services required by
various facilities within the City of Clearwater. The requested services range from daily
cleaning with quarterly/annual flooring cleaning in administrative buildings to maintaining certain
beach and marina restrooms. In mid-May three days of mandatory site visits (36 locations)
were conducted with representatives from fifteen companies. The City received eight
responsive bids which were evaluated by General Services and Purchasing staff.
This award recommendation is formulated on the primary considerations of responsiveness,
responsibility, and price. Evaluating the responsibility element of each bid submittal included
secondary assessments of pricing reasonableness for specific work by location and the
company’s capacity to manage and perform the work at multiple facilities. Pricing evaluation
involved historical comparisons (by location), averaging of bids, and comparison of estimated
staffing and hours.
Company: Alba Cleaning, LLC of Bradenton, Florida
Locations: Clearwater Gas Complex, General Services, Solid Waste Complex, PBI East &
West, Armory, Libraries (Main, Beach, N. Greenwood, Countryside)
Estimated Annual Expenditures: $120,000
Company: Building Maintenance Services, Inc. of Winter Park, Florida
Locations: WPC Marshall Street Complex, WPC NE Complex, RO Plants, Fire 45 & 48,
Clearwater Gas Sales (Old Countryside Library)
Estimated Annual Expenditures: $140,000
Company: Chi-Ada Corporation, LLC of Oakland Park, Florida
Locations: Parks and Recreation locations (excluding PBI) and all services for special events
Estimated Annual Expenditures: $100,000
Company: Xtremely Clean Janitorial Service, LLC of Temple Terrace, Florida
Locations: City Hall, Municipal Services Building (MSB), MSB Garage, Beach Marina Offices,
Employee Health Center
Estimated Annual Expenditures: $200,000
Page 1 City of Clearwater Printed on 7/16/2018
File Number: ID#18-4805
In accordance with the ITB, modifications in required services may be made at the City’s
discretion, including the addition or removal of services by company, location, and/or frequency
($40,000 unassigned funding). There are multiple city locations not represented in the initial
award due to having staff with these responsibilities. In addition, there are approximately twelve
locations not included in the site visits that will be added to the contract award effective on
August 1, 2018. New locations will be priced by the respective company associated with
building type or services required, as well as consideration for the bid evaluation criteria noted
herein.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Fiscal Year 17/18 departmental budgets and planned for in Fiscal Year
18/19 in object code Contractual Services 530300, special Events Project number 99865, and
will be budgeted accordingly in future fiscal years.
Page 2 City of Clearwater Printed on 7/16/2018
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: GENERAL SERVICES GENERAL SERVICES BLDG
LOCATION 00
DAILY WEEKLY MONTHLY QUARTERLY
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
REQUESTED BY JEFF ROSSENBAUM DATE
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
BUILDING:
TASK
ROOM & OFFICE CLEANING
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)X
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS MONTHLY QUARTERLY
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X
VACUUM ALL UPHOLSTERED FURNITURE X
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
5/7/2018
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: MARINE AVIATION
LOCATION 01
DAILY WEEKLY MONTHLY QUARTERLY
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
REQUESTED BY MIKE MACDONALD DATE
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
Clean daily the four (4) tennant restrooms by the Bait House, empty trash recepticals around the Beach Marina building and along sea
x
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
MONTHLY QUARTERLY
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
wall, pick up trash around Beach Marina building and along sea wall side walk, pick up trash at Seminole Boat Ramp, and power
wash sidewalks around Beach Marina Building and side walks around sea wall. Weekly cleaning of the Downtown Harbor Marina
office and power wash sidewalks and concrete floating docks.
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/23/2018
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
Beach Marina Facilities
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: _____________Parks Rec_____________ BUILDING: _SAND KEY RESTROOMS___________________
LOCATION 02
TASK DAILY WEEKLY MONTHLY QUARTERLY
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
First 3
weeks of
March
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
REQUESTED BY: MIKE LOCKWOOD
ROOM & OFFICE CLEANING
RESTROOMS & SHOWER CLEANING
MONTHLY QUARTERLY
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
Powerwashing around the facility 1-2 times a year.
DATE 05-07-18
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: BEACH REC CENTER LIBRARY CBRC
LOCATION 03
DAILY WEEKLY MONTHLY QUARTERLY
REQUESTED BY JENNIFER OBERMAIER DATE
APPROVED BY DATE
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
MONTHLY QUARTERLY
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/30/2018
X
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: HUMAN RESOURCES EMP HEALTH CLINIC
LOCATION 05
DAILY WEEKLY MONTHLY QUARTERLY
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
REQUESTED BY JEFF ROSSENBAUM DATE
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
5/7/2018
VACUUM ALL UPHOLSTERED FURNITURE X
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)X
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS MONTHLY QUARTERLY
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
BUILDING:
TASK
ROOM & OFFICE CLEANING
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: CITY HALL CITY HALL
LOCATION 06
DAILY WEEKLY MONTHLY QUARTERLY
X
X
X
X
X
X
X
X
X
X
X
X
X
X
REQUESTED BY J SILVERBOARD DATE
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
X
X
X
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
MONTHLY QUARTERLY
X
X
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: LIBRARY MAIN
LOCATION 07
DAILY WEEKLY MONTHLY QUARTERLY
X
X
X
X
REQUESTED BY JENNIFER OBERMAIER DATE
(2) ALL OTHER AREAS
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
MONTHLY QUARTERLY
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/30/2018
(1) MAIN TRAFFIC AREAS
X (SEE COMMENT 1)X (SEE COMMENT 2)
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
JANITORIAL SERVICES CLEANING FREQUENCY
DEPT: MSB MSB
LOCATION 08
DAILY WEEKLY MONTHLY QUARTERLY
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
REQUESTED BY K DUNBAR DATE
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
X
X
X
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
MONTHLY QUARTERLY
X
X
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: MSB MSB GARAGE
LOCATION 09
DAILY WEEKLY MONTHLY QUARTERLY
X (1)
REQUESTED BY JORDAN ANDREWS DATE
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
05.08.2018
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
MONTHLY QUARTERLY
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
(1) * REMOVE TRASH DAILY FROM PARKING GARAGE RECEPTACLES ONLY*
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: GAS
LOCATION 10
DAILY WEEKLY MONTHLY QUARTERLY
x
x
x
x
x x
x x
x
x
x
x
x
x
x
x
REQUESTED BY Chuck Warrington DATE
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/27/2018
MONTHLY QUARTERLY
x
x
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)x
x
x
ADMIN BLDG A
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: GAS
LOCATION 10
DAILY WEEKLY MONTHLY QUARTERLY
x
x
x
x
x x
x x
x
x
x
x
x
x
x
x
REQUESTED BY Chuck Warrington DATE
BLDG B - 1ST FL METER
SHOP/WAREHOUSE
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)x
x
x
MONTHLY QUARTERLY
x
x
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/27/2018
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: GAS
LOCATION 10
DAILY WEEKLY MONTHLY QUARTERLY
x
x
x
x
x x
x x
x
x
x
x
x
x
x
x
REQUESTED BY Chuck Warrington DATE
OLD SALES BUILDING
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)x
x
x
MONTHLY QUARTERLY
x
x
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/27/2018
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: GAS
LOCATION 10
DAILY WEEKLY MONTHLY QUARTERLY
x
x
x
x
x x
x x
x
x
x
x
x
x
x
x
REQUESTED BY Chuck Warrington DATE
PORTABLE OFFICE
TRAILERS
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)x
x
x
MONTHLY QUARTERLY
x
x
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/27/2018
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: PARKS & REC PBI WEST
LOCATION 11
DAILY WEEKLY MONTHLY QUARTERLY
*
*
*
*
*
*
*
*
X
*
X
*
*
*
*
*
REQUESTED BY JEFF ROSSENBAUM DATE
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
5/7/2018
VACUUM ALL UPHOLSTERED FURNITURE X
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
* CLEANING SERVICE 3 TIMES PER WEEK MONDAY/WEDNESDAY/FRIDAY
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)X
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS MONTHLY QUARTERLY
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
BUILDING:
TASK
ROOM & OFFICE CLEANING
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: PARKS & REC PBI EAST
LOCATION 12
DAILY WEEKLY MONTHLY QUARTERLY
*
*
*
*
*
*
*
*
X
*
X
*
*
*
*
*
REQUESTED BY JEFF ROSSENBAUM DATE
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
5/7/2018
VACUUM ALL UPHOLSTERED FURNITURE X
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
* CLEANING SERVICE 3 TIMES PER WEEK MONDAY/WEDNESDAY/FRIDAY
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)X
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS MONTHLY QUARTERLY
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
BUILDING:
TASK
ROOM & OFFICE CLEANING
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: _____________Parks Rec_____________ BUILDING: _ROSS NORTON REC CENTER_________________
LOCATION 13
TASK DAILY WEEKLY MONTHLY QUARTERLY
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
REQUESTED BY: MIKE LOCKWOOD DATE 05-07-18
General cleaning of the basketball courts after most special events and tournaments.
Cleaning of the gym rafters, front desk areas and A/C ducts 2-3 times a year.
General cleaning of the "Room and Office and Restroom and Shower Areas" after all events and tournaments.
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
Spot cleaning of carpets 1-2 times.
Powerwashing around the facility 1-2 times a year.
ROOM & OFFICE CLEANING
RESTROOMS & SHOWER CLEANING
MONTHLY QUARTERLY
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: FIRE- FIRE STATION #45 1ST & 3RD FLOORS
LOCATION 14
DAILY WEEKLY MONTHLY QUARTERLY
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
REQUESTED BY STEVE STRONG DATE
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
MONTHLY QUARTERLY
X
X
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/30/2018
X
X
X
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: _____________Parks Rec_____________ BUILDING: _NORTH GREENWOOD REC CENTER_________________
LOCATION 15
TASK DAILY WEEKLY MONTHLY QUARTERLY
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
REQUESTED BY: MIKE LOCKWOOD
ROOM & OFFICE CLEANING
RESTROOMS & SHOWER CLEANING
MONTHLY QUARTERLY
General cleaning of the "Room and Office and Restroom and Shower Areas" after all events and tournaments.
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
Spot cleaning of carpets 1-2 times.
Powerwashing around the facility 1-2 times a year.
DATE 05-07-18
General cleaning of the basketball courts after most special events and tournaments.
Cleaning of the gym rafters, front desk areas and A/C ducts 2-3 times a year.
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: LIBRARY NORTH GREENWOOD
LOCATION 16
DAILY WEEKLY MONTHLY QUARTERLY
X
X
X
X
X
X
X
X
X
X
X
X
REQUESTED BY JENNIFER OBERMAIER DATE
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
(1) BI-MONTHLY
X(SEE COMMENT 1)
X
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/30/2018
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
MONTHLY QUARTERLY
X
X
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
JANITORIAL SERVICES CLEANING FREQUENCY
DEPT: _______________________________ BUILDING: _________________________________
TASK DAILY WEEKLY MONTHLY QUARTERLY
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS x
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS x
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS x
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT x
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT x
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, x
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. x
WIPE DOWN ALL FURNITURE IN COMMON AREAS x
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES x
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
x
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS x
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS x
REMOVE ANY COBWEBS FOUND x
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES x
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. x
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.x
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
REQUESTED BY
APPROVED BY
DATE
DATE
x
x
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
x
x
x
CUSTODIAL SERVICES CLEANING FREQUENCY
LOCATION 17 P&R Armory Building 706 N Missouri Avenue
ROOM & OFFICE CLEANING
RESTROOMS & SHOWER CLEANING
MONTHLY QUARTERLY
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: _____________Parks Rec_____________ BUILDING: _Jack Russell_1B Restrooms___________________
LOCATION 18
TASK DAILY WEEKLY MONTHLY QUARTERLY
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
Bi Weekly
Jan, April,
May,
June.
Weekly
Feb-April,
Monthly
Aug-Dec
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
REQUESTED BY: JIM HALIOS DATE 04-30-18
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
ROOM & OFFICE CLEANING
RESTROOMS & SHOWER CLEANING
MONTHLY QUARTERLY
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: _____________Parks Rec_____________ BUILDING: _Jack Russell_offices___________________
LOCATION 18
TASK DAILY WEEKLY MONTHLY QUARTERLY
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS x
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS x
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS x
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT x
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT n/a
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, x
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. x
WIPE DOWN ALL FURNITURE IN COMMON AREAS x
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES x
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
x
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS x
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS x
REMOVE ANY COBWEBS FOUND x
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES x
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. x
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.n/a
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
REQUESTED BY: JIM HALIOS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
ROOM & OFFICE CLEANING
RESTROOMS & SHOWER CLEANING
n/a
n/a
n/a
MONTHLY QUARTERLY
n/a
n/a
DATE 04-30-18
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: _____________Parks Rec_____________ BUILDING: _Jack Russell_3B restrooms___________________
LOCATION 18
TASK DAILY WEEKLY MONTHLY QUARTERLY
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC. Bi Weekly
Jan, April,
May, June.
Weekly
Feb-April,
Monthly
Aug-Dec
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
REQUESTED BY: JIM HALIOS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
DATE 04-30-18
ROOM & OFFICE CLEANING
RESTROOMS & SHOWER CLEANING
MONTHLY QUARTERLY
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: Public Utilities - MARSHAL MS Control Room
LOCATION 19
DAILY WEEKLY MONTHLY QUARTERLY
X
X
2X
2X
X
2X
2X
X
X
X
X
2X
X
X
X
X
REQUESTED BY RICHARD GARNDER DATE
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
BUILDING:
TASK
ROOM & OFFICE CLEANING
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)X
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS MONTHLY QUARTERLY
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X
VACUUM ALL UPHOLSTERED FURNITURE X
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
THIS WILL INCUDE ALL AREAS ON THE FIRST FLOOR ( lOCKER ROOMS AND SHOWERS )
ENTIRE SECOND FLOOR AREAS THAT ARE ACCESSIBLE
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
30-Apr-18
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: Public Utilities/ Maintenance Maint/ Break Room
LOCATION 20 Building off Marshall St WRF, 1st bldg on right - has a loading dock
DAILY WEEKLY MONTHLY QUARTERLY
X
X
2X
X
X
X
X
X
X
X
X
X
X
X
X
2X
2X
REQUESTED BY RICHARD GARDNER DATE
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
BUILDING:
TASK
ROOM & OFFICE CLEANING
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
CLEAN THE STAIRS TO THE SECOND FLOOR BREAK ROOM AND OFFICE AREA
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS MONTHLY QUARTERLY
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)X
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X
VACUUM ALL UPHOLSTERED FURNITURE X
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/30/2018
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: Public Utilities MS Lab
LOCATION 21
DAILY WEEKLY MONTHLY QUARTERLY
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
REQUESTED BY RICHARD GARDNER DATE
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
BUILDING:
TASK
ROOM & OFFICE CLEANING
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)X
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS MONTHLY QUARTERLY
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X
VACUUM ALL UPHOLSTERED FURNITURE X
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/30/2018
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: _____________Parks Rec_____________ BUILDING: _Sid Lickton Press Box and
concessions___________________LOCATION 22
TASK DAILY WEEKLY MONTHLY QUARTERLY
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS x
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS X
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL
TRASH IN OUTSIDE DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS X
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT X
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE X
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, X
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS.
CLEAN INSIDE AND OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN
X
WIPE DOWN ALL FURNITURE IN COMMON AREAS X
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS,
MOULDINGS ON CEILING, TOPS OF CUBICLES OR PARTITIONS, WINDOWSILLS,
BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES X
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS,
KICK PLATES, ETC.X
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, &
BLINDS X
FLOORS X
REMOVE ANY COBWEBS FOUND X
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES X
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS,
FLUSH VALVES, URINALS TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL
HARD SURFACES. CLEAN ALL GLASS AND MIRRORS. REFILL ALL PAPER TOWELS,
TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP DISPENSERS. SWEEP
CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK
FREQUENCY
REQUESTED BY: JIM HALIOS
ROOM & OFFICE CLEANING
RESTROOMS & SHOWER CLEANING
MONTHLY QUARTERLY
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
Concession stand cleaning (scrubbing of floors, including under equipment; cleaning counters/prep tables/refridgerator doors;
spot clean of walls, etc) Bi Annually
DATE 04-30-18
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: FIRE- FIRE STATION #48 LOGISTICS
LOCATION 23
DAILY WEEKLY MONTHLY QUARTERLY
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
REQUESTED BY STEVE STRONG DATE
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
MONTHLY QUARTERLY
X
X
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/30/2018
X
X
X
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: FIRE- FIRE STATION #48 TRAINING BLDG
LOCATION 23
DAILY WEEKLY MONTHLY QUARTERLY
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
REQUESTED BY STEVE STRONG DATE
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
MONTHLY QUARTERLY
X
X
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/30/2018
X
X
X
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: FIRE- FIRE STATION #48 TRAINING OFFICES
LOCATION 23
DAILY WEEKLY MONTHLY QUARTERLY
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
REQUESTED BY STEVE STRONG DATE
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
MONTHLY QUARTERLY
X
X
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/30/2018
X
X
X
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: Public Utilities A - PWC
LOCATION 24
DAILY WEEKLY MONTHLY QUARTERLY
N/A
3X
3X
3X
3X
X
3X
X
X
3X
X
X
X
X
X
3X
REQUESTED BY William Anderson DATE
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
No carpet in bldg A
N/A
X
N/A
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/24/2018
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
MONTHLY QUARTERLY
X
N/A
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
3X= three times weekly (Monday, Wednesday, Friday)
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: Public Utilities C - PWC
LOCATION 24
DAILY WEEKLY MONTHLY QUARTERLY
3X
3X
3X
3X
3X
3X
3X
X
X
X
X
X
X
X
X
REQUESTED BY Glenn Daniel DATE
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/24/2018
VACUUM ALL UPHOLSTERED FURNITURE X
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
Building C - Locker room , approx 10 x 25 foot area that need daily sweeping and weekly mopping. This area is to the north of the womens (and mens)
restrooms, in the meter shop portion of building C.
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)X
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS MONTHLY QUARTERLY
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
BUILDING:
TASK
ROOM & OFFICE CLEANING
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: Public Utilities G - PWC
LOCATION 24
DAILY WEEKLY MONTHLY QUARTERLY
N/A
3X
3X
3X
3X
X
3X
X
X
3X
X
X
X
X
X
3X
REQUESTED BY William Anderson DATE
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/24/2018
VACUUM ALL UPHOLSTERED FURNITURE X
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS N/A
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
No carpet in bldg G
3X= three times weekly (Monday, Wednesday, Friday)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS x
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)N/A
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS MONTHLY QUARTERLY
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
BUILDING:
TASK
ROOM & OFFICE CLEANING
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: SOLID WASTE/GENERAL SERVICES A (Admin)
LOCATION 25
DAILY WEEKLY MONTHLY QUARTERLY
REQUESTED BY David Powers DATE
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
X
X
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/23/2018
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
MONTHLY QUARTERLY
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: _____________Parks Rec_____________ BUILDING: _LONG CENTER_________________
LOCATION 26
TASK DAILY WEEKLY MONTHLY QUARTERLY
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
REQUESTED BY: MIKE LOCKWOOD
ROOM & OFFICE CLEANING
RESTROOMS & SHOWER CLEANING
MONTHLY QUARTERLY
General cleaning of the "Room and Office and Restroom and Shower Areas" after all events and tournaments.
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
Spot cleaning of carpets 1-2 times.
Powerwashing around the facility 1-2 times a year.
DATE 05-07-18
General cleaning of the basketball courts after most special events and tournaments.
Cleaning of the gym rafters, front desk areas and A/C ducts 2-3 times a year.
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: _____________Parks Rec_____________ BUILDING: _Joe D Press Box___________________
LOCATION 27
TASK DAILY WEEKLY MONTHLY QUARTERLY
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS x
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS X
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS X
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT X
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT X
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, X
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. X
WIPE DOWN ALL FURNITURE IN COMMON AREAS X
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES X
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
X
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS X
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS X
REMOVE ANY COBWEBS FOUND X
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES X
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
REQUESTED BY: JIM HALIOS DATE 4-30-18
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
ROOM & OFFICE CLEANING
RESTROOMS & SHOWER CLEANING
MONTHLY QUARTERLY
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: _____________Parks Rec_____________ BUILDING: _Joe D Concessions___________________
LOCATION 27
TASK DAILY WEEKLY MONTHLY QUARTERLY
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
REQUESTED BY: JIM HALIOS DATE 04-30-18
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
Concession stand cleaning (scrubbing of floors, including under equipment; cleaning counters/prep tables/refridgerator doors;
spot clean of walls, etc) Bi Annually
ROOM & OFFICE CLEANING
RESTROOMS & SHOWER CLEANING
MONTHLY QUARTERLY
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: _____________Parks Rec_____________ BUILDING: _Joe D Press Box___________________
LOCATION 27
TASK DAILY WEEKLY MONTHLY QUARTERLY
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
REQUESTED BY: JIM HALIOS DATE 04-30-18
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
Concession stand cleaning (scrubbing of floors, including under equipment; cleaning counters/prep tables/refridgerator doors;
spot clean of walls, etc) Bi Annually
ROOM & OFFICE CLEANING
RESTROOMS & SHOWER CLEANING
MONTHLY QUARTERLY
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: _____________Parks Rec_____________ BUILDING: _ECM 8 Press box___________________
LOCATION 29
TASK DAILY WEEKLY MONTHLY QUARTERLY
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS x
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS X
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS X
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT X
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT X
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS, X
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS. X
WIPE DOWN ALL FURNITURE IN COMMON AREAS X
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES X
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
X
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS X
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS X
REMOVE ANY COBWEBS FOUND X
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES X
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
REQUESTED BY: JIM HALIOS DATE 04-30-18
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
Press Box cleaned weekly in the first three weeks of March
ROOM & OFFICE CLEANING
RESTROOMS & SHOWER CLEANING
MONTHLY QUARTERLY
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: _____________Parks Rec_____________ BUILDING: _ECM soccer restrooms at fields 5-7___________________
LOCATION 30
TASK DAILY WEEKLY MONTHLY QUARTERLY
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
First 3
weeks of
March
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
REQUESTED BY: MIKE LOCKWOOD DATE 05-07-18
General cleaning of the bathrooms during/after tournaments.
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
Powerwashing around the facility 1-2 times a year.
General cleaning of the "Room and Office and Restroom and Shower Areas" once a month and before special events
ROOM & OFFICE CLEANING
RESTROOMS & SHOWER CLEANING
MONTHLY QUARTERLY
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: _____________Parks Rec_____________ BUILDING: _ECM soccer restrooms at fields 1-4___________________
LOCATION 31
TASK DAILY WEEKLY MONTHLY QUARTERLY
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
First 3
weeks of
March
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
REQUESTED BY: JIM HALIOS DATE 04-30-18
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
ROOM & OFFICE CLEANING
RESTROOMS & SHOWER CLEANING
MONTHLY QUARTERLY
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: Public Utilities - East WRF Control Building
LOCATION 32
DAILY WEEKLY MONTHLY QUARTERLY
X
X
2X
2X
X
2X
2X
X
X
X
X
2X
X
X
X
X
REQUESTED BY RICHARD GAEDNER DATE
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
BUILDING:
TASK
ROOM & OFFICE CLEANING
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS MONTHLY QUARTERLY
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X
VACUUM ALL UPHOLSTERED FURNITURE X
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
THIS WILL INCUDE ALL AREAS ON THE FIRST FLOOR ( LOCKER ROOMS AND SHOWERS )
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/30/2018
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: GAS- GAS SALES OLD C/S LIBRARY
LOCATION 33
DAILY WEEKLY MONTHLY QUARTERLY
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
REQUESTED BY KRISTI PETITT DATE
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
X
X
X
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/30/2018
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
MONTHLY QUARTERLY
X
X
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: LIBRARY COUNTRYSIDE
LOCATION 34
DAILY WEEKLY MONTHLY QUARTERLY
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
REQUESTED BY JENNIFER OBERMAIER DATE
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
(1) BI-MONTHLY
x (SEE COMMENT 1)
X
X (SEE COMMENT 2)
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
4/30/2018
BUILDING:
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
ROOM & OFFICE CLEANING
TASK
MONTHLY QUARTERLY
X
X
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
(2) FLOORS ARE STRIPPED AND BUFFED YEARLY
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: _____________Parks Rec_____________ BUILDING: _COUNTRY SIDE REC CENTER_________________
LOCATION 35
TASK DAILY WEEKLY MONTHLY QUARTERLY
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
REQUESTED BY: MIKE LOCKWOOD DATE 05-07-18
General cleaning of the basketball courts after most special events and tournaments.
Cleaning of the gym rafters, front desk areas and A/C ducts 2-3 times a year.
Wax the gym floor 4-6 times a year.
General cleaning of the "Room and Office and Restroom and Shower Areas" after all events and tournaments.
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
Spot cleaning of carpets 1-2 times.
Powerwashing around the facility 1-2 times a year.
ROOM & OFFICE CLEANING
RESTROOMS & SHOWER CLEANING
MONTHLY QUARTERLY
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: _____________Parks Rec_____________ BUILDING: _COUNTRY SIDE SPORTS PLEX________________
LOCATION 36
TASK DAILY WEEKLY MONTHLY QUARTERLY
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL SURFACES
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET)
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS
VACUUM ALL UPHOLSTERED FURNITURE
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
REQUESTED BY: MIKE LOCKWOOD DATE 05-07-18
General cleaning of the "Room and Office and Restroom and Shower Areas" once a month and before special events
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
Spot cleaning of carpets 1-2 times.
Powerwashing around the facility 1-2 times a year.
ROOM & OFFICE CLEANING
RESTROOMS & SHOWER CLEANING
MONTHLY QUARTERLY
CUSTODIAL SERVICES CLEANING FREQUENCY
DEPT: Public Utilities - NE WRF NE Control Room
LOCATION 37
DAILY WEEKLY MONTHLY QUARTERLY
X
X
2X
2X
X
2X
2X
X
X
X
X
2X
X
X
X
X
REQUESTED BY RICHARD GARNER DATE
DUST ALL PICTURE FRAMES, CLOCKS, DOOR FRAMES, CEILING FANS, MOULDINGS ON CEILING, TOPS
OF CUBICLES OR PARTITIONS, WINDOWSILLS, BOOKSHELVES, DISPLAY CASES, HORIZONTAL
SURFACES
BUILDING:
TASK
ROOM & OFFICE CLEANING
VACUUM AND SPOT CLEAN ALL HIGH TRAFFIC AREAS
CLEAN ALL GENERAL CARPET AREAS AND ALL DOORMATS
EMPTY ALL WASTEBASKETS, RELINE WITH NEW TRASH BAGS, AND PLACE ALL TRASH IN OUTSIDE
DUMPSTERS. EMPTY ALL ASH TRAYS INTO DUMPSTERS
CLEAN/POLISH ALL WATER FOUNTAINS WITH DISENFECTANT
CLEAN ALL ENTRY DOOR GLASS AND GLASS IN RECEPTION AREAS TO OFFICE HEIGHT
DUST MOP, VACUUM, AND WET MOP ALL ENTRY AREAS, HALLWAYS, KITCHENS, STAIRWELLS,
CLEAN ALL TABLES AND COUNTER TOPS IN KITCHEN AND BREAK ROOM AREAS. CLEAN INSIDE AND
OUTSIDE OF ALL MICROWAVES IN BREAK AND KITCHEN AREAS.
WIPE DOWN ALL FURNITURE IN COMMON AREAS
CLEAN AND EXTRACT CARPET IN FACILITY (DRY OR WET) X
CLEAN AND DISENFECT ALL DOOR HANDLES AND STAIR HANDRAILS, PUSH BARS, KICK PLATES, ETC.
DUST ALL VENTS INCLUDING CEILING HVAC VENTS , LIGHTING FIXTURES, & BLINDS
SWEEP AND DAMP MOP ALL HARD SURFACE FLOORS, INCLUDING ELEVATOR FLOORS
REMOVE ANY COBWEBS FOUND
SPOT CLEAN DOORS, DOOR HANDLES, DOOR FRAMES
RESTROOMS & SHOWER CLEANING
ALL RESTROOMS WILL BE CLEANED AND DISENFECTED. ALL SINKS, TOILETS, FLUSH VALVES, URINALS
TO BE CLEANED INSIDE AND OUT. WIPE DOWN ALL HARD SURFACES. CLEAN ALL GLASS AND
MIRRORS. REFILL ALL PAPER TOWELS, TOILET PAPER, AND ALL HAND SANITIZERS AND HAND SOAP
DISPENSERS. SWEEP CLEAN AND DAMP MOP ALL SHOWER AND RESTROOM FLOORS WITH WATER
AND DISENFECTANT CLEANER. CLEAN PARTITIONS, MOLDINGS, LEDGES, ETC.
ALL SHOWER WALLS, DOORS, HANDLES, FRAMES CLEANED WITH DISENFECTANT.
FURNITURE & FLOORING TASKS MONTHLY QUARTERLY
STRIP, BUFF, AND REFINISH ALL VCT/TILE FLOORS X
SCRUB CERAMIC TILE FLOORS AND ALL GROUT AND BASEBOARDS X
VACUUM ALL UPHOLSTERED FURNITURE X
CLEAN AND EXTRACT ALL UPHOLSTERED FURNITURE AND PARTITIONS X
ADDITIONAL COMMENTS OR FACILITY SPECIFIC REQUESTS:
THIS WILL INCUDE ALL AREAS ON THE FIRST FLOOR ( lOCKER ROOMS AND SHOWERS )
ENTIRE SECOND FLOOR AREAS THAT ARE ACCESSIBLE
* X= STANDARD LEVEL OF SERVICE
** 2X- ENHANCED LEVEL OF SERVICE (TASK COMPLETED TWICE WITHIN TASK FREQUENCY
30-Apr-18
v. 11.2017 Purchasing Office
100 S Myrtle Ave 33756-5520
PO Box 4748 33758-4748
Clearwater FL
727-562-4633
INVITATION TO BID
#24-18
Custodial Services
May 8, 2018
NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Clearwater (City) until 10:00
A.M.,Local Time,June 8, 2018 to provide Custodial Services.
Brief Description: The City of Clearwater invites sealed bids to provide Custodial Services,
including carpet cleaning, for city facilities. Vendor(s) shall provide all labor, equipment, materials,
transportation, fuel, supervision, insurance, and all related items necessary to complete the
required services.
Bids must be in accordance with the provisions, specifications and instructions set forth herein and will be
received by Purchasing until the above noted time, when they will be publicly acknowledged and accepted.
Bid packets, any attachments and addenda are available for download at:
http://www.myclearwater.com/bid
Please read the entire solicitation package and submit the bid in accordance with the instructions. This
document (less this invitation and the instructions) and any required response documents, attachments,
and submissions will constitute the bid.
General, Process or Technical Questions concerning this solicitation should be
directed, IN WRITING, to the following Procurement Analyst:
Kelly Rogers
Procurement Analyst
kelly.rogers@myclearwater.com
This Invitation to Bid is issued by:
Alyce Benge, CPPO, C.P.M.
Purchasing Manager
Alyce.Benge@myclearwater.com
INSTRUCTIONS
CUSTODIAL SERVICES 2 ITB #24-18
i.1 VENDOR QUESTIONS:All questions regarding the contents of this solicitation, and solicitation
process (including requests for ADA accommodations), shall be directed solely to the Purchasing
Manager. Questions should be submitted in writing via letter, fax or email. Questions received
less than seven (7) calendar days prior to the due date and time may be answered at the discretion
of the City.
i.2 ADDENDA/CLARIFICATIONS:Any changes to the specifications will be in the form of an
addendum. Addenda are posted on the City website and mailed to those who register on the City
website when downloading solicitations no less than seven (7) days prior to the Due Date. Vendors
are cautioned to check the Purchasing Website for addenda and clarifications prior to
submitting their bid. The City cannot be held responsible if a vendor fails to receive any addenda
issued. The City shall not be responsible for any oral changes to these specifications made by any
employees or officer of the City. Failure to acknowledge receipt of an addendum may result in
disqualification of a bid.
i.3 VENDOR CONFERENCE / SITE VISIT:Yes No
Mandatory Attendance:Yes No
Site Visit Dates: Tuesday, May 15 – Thursday, May 17, 2018 (see Exhibit A for schedule)
Meet on Tuesday, 5/15 at the Sailing Center, 1001 Gulf Blvd, Clearwater Beach
If so designated above, attendance is mandatory as a condition of submitting a bid. The
conference/site visit provides interested parties an opportunity to discuss the City's needs, inspect
the site and ask questions. During any site visit you must fully acquaint yourself with the conditions
as they exist and the character of the operations to be conducted under the resulting contract.
i.4 DUE DATE & TIME FOR SUBMISSION AND OPENING:
Date:June 8, 2018
Time:10:00 A.M. (Local Time)
The City will open all bids properly and timely submitted, and will record the names and other
information specified by law and rule. All bids become the property of the City and will not be
returned except in the case of a late submission. Respondent names, as read at the bid opening,
will be posted on the City website. Once a notice of intent to award is posted or 30 days from day
of opening elapses, whichever occurs earlier, bids are available for inspection by contacting
Purchasing.
i.5 BID FIRM TIME:120 days from Opening
Bid shall remain firm and unaltered after opening for the number of days shown above. The City
may accept the bid, subject to successful contract negotiations, at any time during this time.
i.6 BID SECURITY:Yes No
If so designated above, a bid security in the amount specified must be submitted with the bid. The
security may be submitted in any one of the following forms: an executed surety bond issued by a
firm licensed and registered to transact such business with the State of Florida; cash; certified
check, or cashier's check payable to the City of Clearwater (personal or company checks are not
acceptable); certificate of deposit or any other form of deposit issued by a financial institution and
acceptable to the City. Such bid security shall be forfeited to the City of Clearwater should the
bidder selected fail to execute a contract when requested.
PAYMENT AND PERFORMANCE SECURITY: Yes, annual bid amount No
If required herein, the Contractor, simultaneously with the execution of the Contract, will be required
to furnish a payment and performance security. The security may be submitted in one-year
increments equal to the annual contract amount, in any one of the following forms: an executed
surety bond issued by a firm licensed and registered to transact such business with the State of
INSTRUCTIONS
CUSTODIAL SERVICES 3 ITB #24-18
Florida; cash; certified check, cashier's check or money order payable to the City of Clearwater
(personal and company checks are not acceptable); certificate of deposit or any other form of
deposit issued by a financial institution and acceptable to the City. If the Contractor fails or refuses
to fully comply with the terms and conditions of the contract, the City shall have the right to use all
or such part of said security as may be necessary to reimburse the City for loss sustained by reason
of such breach. The balance of said security, if any, will be returned to Contractor upon the
expiration or termination of the contract.
i.6 SUBMIT BIDS TO:Use label at the end of this solicitation package
City of Clearwater
Attn: Purchasing
100 S Myrtle Ave, 3rd Fl, Clearwater FL 33756-5520
or
PO Box 4748, Clearwater FL 33758-4748
Bids will be received at this address. Bidders may mail or hand-deliver bids. E-mail or fax
submissions will not be accepted.
No responsibility will attach to the City of Clearwater, its employees or agents for premature
opening of a bid that is not properly addressed and identified.
i.7 LATE BIDS. The bidder assumes responsibility for having the bid delivered on time at the place
specified. All bids received after the date and time specified shall not be considered and will be
returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in handling
of the mail by employees of the City of Clearwater, or any private courier, regardless whether sent
by mail or by means of personal delivery. You must allow adequate time to accommodate all
registration and security screenings at the delivery site. A valid photo I.D. may be required. It shall
not be sufficient to show that you mailed or commenced delivery before the due date and time. All
times are Clearwater, Florida local times. The bidder agrees to accept the time stamp in the City
Purchasing Office as the official time.
i.8 COMMENCEMENT OF WORK. If bidder begins any billable work prior to the City’s final approval
and execution of the contract, bidder does so at its own risk.
i.9 RESPONSIBILITY TO READ AND UNDERSTAND. Failure to read, examine and understand the
solicitation will not excuse any failure to comply with the requirements of the solicitation or any
resulting contract, nor shall such failure be a basis for claiming additional compensation. If a vendor
suspects an error, omission or discrepancy in this solicitation, the vendor must immediately and in
any case not later than seven (7) business days in advance of the due date notify the contact on
page one (1). The City is not responsible for and will not pay any costs associated with the
preparation and submission of the bid. Bidders are cautioned to verify their bids before submission,
as amendments to or withdrawal of bids submitted after time specified for opening of bids may not
be considered. The City will not be responsible for any bidder errors or omissions.
i.10 FORM AND CONTENT OF BIDS. Unless otherwise instructed or allowed, bids shall be submitted
on the forms provided. An original and the designated number of copies of each bid are required.
Bids, including modifications, must be submitted in ink, typed, or printed form and signed by an
authorized representative. Please line through and initial rather than erase changes. If the bid is
not properly signed or if any changes are not initialed, it may be considered non-responsive. In the
event of a disparity between the unit price and the extended price, the unit price shall prevail unless
obviously in error, as determined by the City. The City may require that an electronic copy of the
bid be submitted. The bid must provide all information requested and must address all points. The
City does not encourage exceptions. The City is not required to grant exceptions and depending
on the exception, the City may reject the bid.
i.11 SPECIFICATIONS. Technical specifications define the minimum acceptable standard. When the
specification calls for “Brand Name or Equal,” the brand name product is acceptable. Alternates
will be considered upon demonstrating the other product meets stated specifications and is
equivalent to the brand product in terms of quality, performance and desired characteristics.
INSTRUCTIONS
CUSTODIAL SERVICES 4 ITB #24-18
Minor differences that do not affect the suitability of the supply or service for the City’s needs may
be accepted. Burden of proof that the product meets the minimum standards or is equal to the
brand name, product, is on the bidder. The City reserves the right to reject bids that the City deems
unacceptable.
i.12 MODIFICATION / WITHDRAWAL OF BID. Written requests to modify or withdraw the bid received
by the City prior to the scheduled opening time will be accepted and will be corrected after opening.
No oral requests will be allowed. Requests must be addressed and labeled in the same manner
as the bid and marked as a MODIFICATION or WITHDRAWAL of the bid. Requests for withdrawal
after the bid opening will only be granted upon proof of undue hardship and may result in the
forfeiture of any bid security. Any withdrawal after the bid opening shall be allowed solely at the
City’s discretion.
i.13 DEBARMENT DISCLOSURE.If the vendor submitting this bid has been debarred, suspended, or
otherwise lawfully precluded from participating in any public procurement activity, including being
disapproved as a subcontractor with any federal, state, or local government, or if any such
preclusion from participation from any public procurement activity is currently pending, the bidder
shall include a letter with its bid identifying the name and address of the governmental unit, the
effective date of this suspension or debarment, the duration of the suspension or debarment, and
the relevant circumstances relating the suspension or debarment.
i.14 RESERVATIONS. The City reserves the right to reject any or all bids or any part thereof; to rebid
the solicitation; to reject non-responsive or non-responsible bids; to reject unbalanced bids; to reject
bids where the terms, prices, and/or awards are conditioned upon another event; to reject individual
bids for failure to meet any requirement; to award by item, part or portion of an item, group of items,
or total; to make multiple awards; to waive minor irregularities, defects, omissions, technicalities or
form errors in any bid. The City may seek clarification of the bid from bidder at any time, and failure
to respond is cause for rejection. Submission of a bid confers on bidder no right to an award or to
a subsequent contract. The City is charged by its Charter to make an award that is in the best
interest of the City. All decisions on compliance, evaluation, terms and conditions shall be made
solely at the City’s discretion and made to favor the City. No binding contract will exist between
the bidder and the City until the City executes a written contract or purchase order.
i.15 OFFICIAL SOLICITATION DOCUMENT. Changes to the solicitation document made by a bidder
may not be acknowledged or accepted by the City. Award or execution of a contract does not
constitute acceptance of a changed term, condition or specification unless specifically
acknowledged and agreed to by the City. The copy maintained and published by the City shall be
the official solicitation document.
i.16 COPYING OF BIDS. Bidder hereby grants the City permission to copy all parts of its bid, including
without limitation any documents and/or materials copyrighted by the bidder. The City’s right to
copy shall be for internal use in evaluating the proposal.
i.17 CONTRACTOR ETHICS. It is the policy of the City to promote courtesy, fairness, impartiality,
integrity, service, professionalism, economy, and government by law in the Procurement process.
The responsibility for implementing this policy rests with each individual who participates in the
Procurement process, including Respondents and Contractors.
To achieve the purpose of this Article, it is essential that Respondents and Contractors doing
business with the City also observe the ethical standards prescribed herein. It shall be a breach of
ethical standards to:
a. Exert any effort to influence any City employee or agent to breach the standards of ethical
conduct.
b. Intentionally invoice any amount greater than provided in Contract or to invoice for Materials or
Services not provided.
c.Intentionally offer or provide sub-standard Materials or Services or to intentionally not comply
with any term, condition, specification or other requirement of a City Contract.
INSTRUCTIONS
CUSTODIAL SERVICES 5 ITB #24-18
i.18 GIFTS. The City will accept no gifts, gratuities or advertising products from bidders or prospective
bidders and affiliates. The City may request product samples from vendors for product evaluation.
i.19 PROTESTS AND APPEALS. If a Respondent believes there is a mistake, impropriety, or defect
in the solicitation, believes the City improperly rejected its proposal, and/or believes the selected
proposal is not in the City’s best interests, the Respondent may submit a written protest. All protests
and appeals are governed by the City of Clearwater Purchasing Policy and Procedures. If any
discrepancy exists between this Section and the Purchasing Policy, the language of the Purchasing
Policy controls.
Protests based upon alleged mistake, impropriety, or defect in a solicitation that is apparent before
the bid opening must be filed with the Procurement Officer no later than five (5) business days
before Bid Opening. Protests that only become apparent after the Bid Opening must be filed within
ten (10) business days of the alleged violation of the applicable purchasing ordinance. The
complete protest procedure can be obtained by contacting Purchasing.
ADDRESS PROTESTS TO:
Alyce Benge, CPPO, C.P.M.
Purchasing Manager
100 S Myrtle Ave, 3rd Fl
Clearwater FL 33756-5520
or
PO Box 4748
Clearwater FL 33758-4748
INSTRUCTIONS – EVALUATION
CUSTODIAL SERVICES 6 ITB #24-18
i.20 EVALUATION PROCESS. Bids will be reviewed by Purchasing and representative(s) of the
respective department(s). The City staff may or may not initiate discussions with bidders for
clarification purposes. Clarification is not an opportunity to change the bid. Bidders shall not initiate
discussions with any City employee or official.
i.21 PRESENTATIONS/INTERVIEWS. The bidder must provide a formal presentation/interview upon
request.
i.22 CRITERIA FOR EVALUATION AND AWARD. The City evaluates three (3) categories of
information: responsiveness, responsibility, and price. All bids must meet the following
responsiveness and responsibility criteria to be considered further.
a)Responsiveness. The City will determine whether the bid complies with the instructions for
submitting bids including completeness of bid which encompasses the inclusion of all required
attachments and submissions. The City must reject any bids that are submitted late. Failure
to meet other requirements may result in rejection.
b)Responsibility. The City will determine whether the bidder is one with whom it can or should
do business. Factors that the City may evaluate to determine "responsibility" include, but are
not limited to: excessively high or low priced bids, past performance, references (including
those found outside the bid), compliance with applicable laws-including tax laws, bidder's
record of performance and integrity - e.g. has the bidder been delinquent or unfaithful to any
contract with the City, whether the bidder is qualified legally to contract with the City, financial
stability and the perceived ability to perform completely as specified. A bidder must at all
times have financial resources sufficient, in the opinion of the City, to ensure performance of
the contract and must provide proof upon request. City staff may also use Dun & Bradstreet
and/or any generally available industry information. The City reserves the right to inspect and
review bidder’s facilities, equipment and personnel and those of any identified subcontractors.
The City will determine whether any failure to supply information, or the quality of the
information, will result in rejection.
c)Price. We will then evaluate the bids that have met the requirements above.
i.23 COST JUSTIFICATION. In the event only one response is received, the City may require that the
bidder submit a cost proposal in sufficient detail for the City to perform a cost/price analysis to
determine if the bid price is fair and reasonable.
i.24 CONTRACT NEGOTIATIONS AND ACCEPTANCE. Bidder must be prepared for the City to
accept the bid as submitted. If bidder fails to sign all documents necessary to successfully execute
the final contract within a reasonable time as specified, or negotiations do not result in an
acceptable agreement, the City may reject bid or revoke the award, and may begin negotiations
with another bidder. Final contract terms must be approved or signed by the appropriately
authorized City official(s). No binding contract will exist between the bidder and the City until the
City executes a written contract or purchase order.
i.25 NOTICE OF INTENT TO AWARD. Notices of the City’s intent to award a Contract are posted to
Purchasing’s website. It is the bidder’s responsibility to check the City of Clearwater’s
website at https://www.myclearwater.com/bid to view relevant bid information and notices.
i.26 BID TIMELINE. Dates are tentative and subject to change.
Release ITB: May 8, 2018
Advertise Tampa Bay Times: May 10, 2018
Mandatory Site Visits: May 15-17, 2018 (see page two [2] for details)
Bids due: June 8, 2018
Review bids: June 8-19, 2018
Interviews (if needed): week of June 25, 2018
Award recommendation: June 29, 2018
Council authorization: July 19, 2018
Contract(s) begins: August 1, 2018
STANDARD TERMS AND CONDITIONS
CUSTODIAL SERVICES 7 ITB #24-18
S.1 DEFINITIONS. Uses of the following terms are interchangeable as referenced: “vendor, contractor,
supplier, proposer, company, parties, persons”, “purchase order, PO, contract, agreement”, “city,
Clearwater, agency, requestor, parties”, “bid, proposal, response, quote”.
S.2 INDEPENDENT CONTRACTOR. It is expressly understood that the relationship of Contractor to
the City will be that of an independent contractor. Contractor and all persons employed by
Contractor, either directly or indirectly, are Contractor’s employees, not City employees.
Accordingly, Contractor and Contractor’s employees are not entitled to any benefits provided to
City employees including, but not limited to, health benefits, enrollment in a retirement system, paid
time off or other rights afforded City employees. Contractor employees will not be regarded as City
employees or agents for any purpose, including the payment of unemployment or workers’
compensation. If any Contractor employees or subcontractors assert a claim for wages or other
employment benefits against the City, Contractor will defend, indemnify and hold harmless the City
from all such claims.
S.3 SUBCONTRACTING. Contractor may not subcontract work under this Agreement without the
express written permission of the City. If Contractor has received authorization to subcontract work,
it is agreed that all subcontractors performing work under the Agreement must comply with its
provisions. Further, all agreements between Contractor and its subcontractors must provide that
the terms and conditions of this Agreement be incorporated therein.
S.4 ASSIGNMENT. This Agreement may not be assigned either in whole or in part without first
receiving the City’s written consent. Any attempted assignment, either in whole or in part, without
such consent will be null and void and in such event the City will have the right at its option to
terminate the Agreement. No granting of consent to any assignment will relieve Contractor from
any of its obligations and liabilities under the Agreement.
S.5 SUCCESSORS AND ASSIGNS, BINDING EFFECT. This Agreement will be binding upon and
inure to the benefit of the parties and their respective permitted successors and assigns.
S.6 NO THIRD-PARTY BENEFICIARIES. This Agreement is intended for the exclusive benefit of the
parties. Nothing set forth in this Agreement is intended to create, or will create, any benefits, rights,
or responsibilities in any third parties.
S.7 NON- EXCLUSIVITY. The City, in its sole discretion, reserves the right to request the materials or
services set forth herein from other sources when deemed necessary and appropriate. No
exclusive rights are encompassed through this Agreement.
S.8 AMENDMENTS. There will be no oral changes to this Agreement. This Agreement can only be
modified in a writing signed by both parties. No charge for extra work or material will be allowed
unless approved in writing, in advance, by the City and Contractor.
S.9 TIME OF THE ESSENCE. Time is of the essence to the performance of the parties’ obligations
under this Agreement.
S.10 COMPLIANCE WITH APPLICABLE LAWS.
a.General. Contractor must procure all permits and licenses, and pay all charges and fees
necessary and incidental to the lawful conduct of business. Contractor must stay fully informed
of existing and future federal, state, and local laws, ordinances, and regulations that in any
manner affect the fulfillment of this Agreement and must comply with the same at its own
expense. Contractor bears full responsibility for training, safety, and providing necessary
equipment for all Contractor personnel to achieve throughout the term of the Agreement. Upon
request, Contractor will demonstrate to the City's satisfaction any programs, procedures, and
other activities used to ensure compliance.
b.Drug-Free Workplace. Contractor is hereby advised that the City has adopted a policy
establishing a drug-free workplace for itself and those doing business with the City to ensure
the safety and health of all persons working on City contracts and projects. Contractor will
require a drug-free workplace for all Contractor personnel working under this Agreement.
Specifically, all Contractor personnel who are working under this Agreement must be notified
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CUSTODIAL SERVICES 8 ITB #24-18
in writing by Contractor that they are prohibited from the manufacture, distribution,
dispensation, possession, or unlawful use of a controlled substance in the workplace.
Contractor agrees to prohibit the use of intoxicating substances by all Contractor personnel,
and will ensure that Contractor personnel do not use or possess illegal drugs while performing
their duties.
c.Federal and State Immigration Laws. Contractor agrees to comply with the Immigration
Reform and Control Act of 1986 (IRCA) in performance under this Agreement and to permit the
City and its agents to inspect applicable personnel records to verify such compliance as
permitted by law. Contractor will ensure and keep appropriate records to demonstrate that all
Contractor personnel have a legal right to live and work in the United States.
(i) As applicable to Contractor, under this provision, Contractor hereby warrants to the City
that Contractor and each of its subcontractors will comply with, and are contractually
obligated to comply with, all federal immigration laws and regulations that relate to their
employees (hereinafter “Contractor Immigration Warranty”).
(ii) A breach of the Contractor Immigration Warranty will constitute as a material breach of this
Agreement and will subject Contractor to penalties up to and including termination of this
Agreement at the sole discretion of the City.
(iii) The City retains the legal right to inspect the papers of all Contractor personnel who provide
services under this Agreement to ensure that Contractor or its subcontractors are
complying with the Contractor Immigration Warranty. Contractor agrees to assist the City
in regard to any such inspections.
(iv) The City may, at its sole discretion, conduct random verification of the employment records
of Contractor and any subcontractor to ensure compliance with the Contractor Immigration
Warranty. Contractor agrees to assist the City in regard to any random verification
performed.
(v) Neither Contractor nor any subcontractor will be deemed to have materially breached the
Contractor Immigration Warranty if Contractor or subcontractor establishes that it has
complied with the employment verification provisions prescribed by Sections 274A and
274B of the Federal Immigration and Nationality Act.
d.Nondiscrimination. Contractor represents and warrants that it does not discriminate against
any employee or applicant for employment or person to whom it provides services because of
race, color, religion, sex, national origin, or disability, and represents and warrants that it
complies with all applicable federal, state, and local laws and executive orders regarding
employment. Contractor and Contractor’s personnel will comply with applicable provisions of
Title VII of the U.S. Civil Rights Act of 1964, as amended, Section 504 of the Federal
Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.), and
applicable rules in performance under this Agreement.
S.11 SALES/USE TAX, OTHER TAXES. Contractor is responsible for the payment of all taxes including
federal, state, and local taxes related to or arising out of Contractor’s services under this
Agreement, including by way of illustration but not limitation, federal and state income tax, Social
Security tax, unemployment insurance taxes, and any other taxes or business license fees as
required. If any taxing authority should deem Contractor or Contractor employees an employee of
the City or should otherwise claim the City is liable for the payment of taxes that are Contractor’s
responsibility under this Agreement, Contractor will indemnify the City for any tax liability, interest,
and penalties imposed upon the City.
The City is exempt from paying state and local sales/use taxes and certain federal excise taxes
and will furnish an exemption certificate upon request.
S.12 AMOUNTS DUE THE CITY. Contractor must be current and remain current in all obligations due
to the City during the performance of services under the Agreement. Payments to Contractor may
be offset by any delinquent amounts due the City or fees and charges owed to the City.
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CUSTODIAL SERVICES 9 ITB #24-18
S.13 OPENNESS OF PROCUREMENT PROCESS. Written competitive proposals, replies, oral
presentations, meetings where vendors answer questions, other submissions, correspondence,
and all records made thereof, as well as negotiations or meetings where negotiation strategies are
discussed, conducted pursuant to this Invitation to Bid (ITB), shall be handled in compliance with
Chapters 119 and 286, Florida Statutes.
Proposals or replies received by the City pursuant to this ITB are exempt from public disclosure
until such time that the City provides notice of an intended decision or until 30 days after opening
the proposals, whichever is earlier. If the City rejects all proposals or replies pursuant to this ITB
and provides notice of its intent to reissue the ITB, then the rejected proposals or replies remain
exempt from public disclosure until such time that the City provides notice of an intended decision
concerning the reissued ITB or until the City withdraws the reissued ITB. A proposal or reply shall
not be exempt from public disclosure longer than 12 months after the initial City notice rejecting all
proposals or replies.
Oral presentations, meetings where vendors answer questions, or meetings convened by City staff
to discuss negotiation strategies, if any, shall be closed to the public (and other proposers) in
compliance with Chapter 286 Florida Statutes. A complete recording shall be made of such closed
meeting. The recording of, and any records presented at, the exempt meeting shall be available to
the public when the City provides notice of an intended decision or until 30 days after opening
proposals or final replies, whichever occurs first. If the City rejects all proposals or replies pursuant
to this ITB and provides notice of its intent to reissue the ITB, then the recording and any records
presented at the exempt meeting remain exempt from public disclosure until such time that the City
provides notice of an intended decision concerning the reissued ITB or until the City withdraws the
reissued ITB. A recording and any records presented at an exempt meeting shall not be exempt
from public disclosure longer than 12 months after the initial City notice rejecting all proposals or
replies.
In addition to all other contract requirements as provided by law, the contractor executing
this agreement agrees to comply with public records law.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS, Rosemarie Call, phone: 727-562-4092 or Rosemarie.Call@myclearwater.com,
112 S. Osceola Ave., Clearwater, FL 33756.
The contractor’s agreement to comply with public records law applies specifically to:
a) Keep and maintain public records required by the City of Clearwater (hereinafter “public
agency”) to perform the service being provided by the contractor hereunder.
b) Upon request from the public agency’s custodian of public records, provide the public agency
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida
Statutes, as may be amended from time to time, or as otherwise provided by law.
c) Ensure that the public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the contractor does not transfer the
records to the public agency.
d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in
possession of the contractor or keep and maintain public records required by the public agency
to perform the service. If the contractor transfers all public records to the public agency upon
completion of the contract, the contractor shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the
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CUSTODIAL SERVICES 10 ITB #24-18
contractor keeps and maintains public records upon completion of the contract, the contractor
shall meet all applicable requirements for retaining public records. All records stored
electronically must be provided to the public agency, upon request from the public agency’s
custodian of public records, in a format that is compatible with the information technology
systems of the public agency.
e) A request to inspect or copy public records relating to a public agency’s contract for services
must be made directly to the public agency. If the public agency does not possess the
requested records, the public agency shall immediately notify the contractor of the request and
the contractor must provide the records to the public agency or allow the records to be
inspected or copied within a reasonable time.
f)The contractor hereby acknowledges and agrees that if the contractor does not comply with
the public agency’s request for records, the public agency shall enforce the contract provisions
in accordance with the contract.
g) A contractor who fails to provide the public records to the public agency within a reasonable
time may be subject to penalties under Section 119.10, Florida Statutes.
h) If a civil action is filed against a contractor to compel production of public records relating to a
public agency’s contract for services, the court shall assess and award against the contractor
the reasonable costs of enforcement, including reasonable attorney fees, if:
1. The court determines that the contractor unlawfully refused to comply with the public
records request within a reasonable time; and
2. At least eight (8) business days before filing the action, the plaintiff provided written
notice of the public records request, including a statement that the contractor has not
complied with the request, to the public agency and to the contractor.
i)A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of public
records and to the contractor at the contractor’s address listed on its contract with the public
agency or to the contractor’s registered agent. Such notices must be sent by common carrier
delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or
shipping paid by the sender and with evidence of delivery, which may be in an electronic format.
A contractor who complies with a public records request within 8 business days after the notice is
sent is not liable for the reasonable costs of enforcement.
S.14 AUDITS AND RECORDS. Contractor must preserve the records related to this Agreement for five
(5) years after completion of the Agreement. The City or its authorized agent reserves the right to
inspect any records related to the performance of work specified herein. In addition, the City may
inspect any and all payroll, billing or other relevant records kept by Contractor in relation to the
Agreement. Contractor will permit such inspections and audits during normal business hours and
upon reasonable notice by the City. The audit of records may occur at Contractor’s place of
business or at City offices, as determined by the City.
S.15 BACKGROUND CHECK. The City may conduct criminal, driver history, and all other requested
background checks of Contractor personnel who would perform services under the Agreement or
who will have access to the City’s information, data, or facilities in accordance with the City’s current
background check policies. Any officer, employee, or agent that fails the background check must
be replaced immediately for any reasonable cause not prohibited by law.
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CUSTODIAL SERVICES 11 ITB #24-18
S.16 SECURITY CLEARANCE AND REMOVAL OF CONTRACTOR PERSONNEL. The City will
have final authority, based on security reasons: (i) to determine when security clearance of
Contractor personnel is required; (ii) to determine the nature of the security clearance, up to and
including fingerprinting Contractor personnel; and (iii) to determine whether or not any individual or
entity may provide services under this Agreement. If the City objects to any Contractor personnel
for any reasonable cause not prohibited by law, then Contractor will, upon notice from the City,
remove any such individual from performance of services under this Agreement.
S.17 DEFAULT.
a. A party will be in default if that party: (i) is or becomes insolvent or is a party to any voluntary
bankruptcy or receivership proceeding, makes an assignment for a creditor, or there is any
similar action that affects Contractor’s capability to perform under the Agreement; (ii) is the
subject of a petition for involuntary bankruptcy not removed within sixty (60) calendar days; (iii)
conducts business in an unethical manner or in an illegal manner; or (iv) fails to carry out
any term, promise, or condition of the Agreement.
b. Contractor will be in default of this Agreement if Contractor is debarred from participating in
City procurements and solicitations in accordance with the City’s Purchasing Policy and
Procedures Manual.
c.Notice and Opportunity to Cure. In the event a party is in default then the other party may,
at its option and at any time, provide written notice to the defaulting party of the default. The
defaulting party will have thirty (30) days from receipt of the notice to cure the default; the thirty
(30) day cure period may be extended by mutual agreement of the parties, but no cure period
may exceed ninety (90) days. A default notice will be deemed to be sufficient if it is reasonably
calculated to provide notice of the nature and extent of such default. Failure of the non-
defaulting party to provide notice of the default does not waive any rights under the Agreement.
d.Anticipatory Repudiation. Whenever the City in good faith has reason to question
Contractor’s intent or ability to perform, the City may demand that Contractor give a written
assurance of its intent and ability to perform. In the event that the demand is made and no
written assurance is given within five (5) calendar days, the City may treat this failure as an
anticipatory repudiation of the Agreement.
S.18 REMEDIES. The remedies set forth in this Agreement are not exclusive. Election of one remedy
will not preclude the use of other remedies. In the event of default:
a. The non-defaulting party may terminate the Agreement, and the termination will be effective
immediately or at such other date as specified by the terminating party.
b. The City may purchase the services required under the Agreement from the open market,
complete required work itself, or have it completed at the expense of Contractor. If the cost of
obtaining substitute services exceeds the contract price, the City may recover the excess cost
by: (i) requiring immediate reimbursement to the City; (ii) deduction from an unpaid balance
due to Contractor; (iii) collection against the proposal and/or performance security, if any; (iv)
collection against liquidated damages (if applicable); or (v) a combination of the
aforementioned remedies or other remedies as provided by law. Costs includes any and all,
fees, and expenses incurred in obtaining substitute services and expended in obtaining
reimbursement, including, but not limited to, administrative expenses, attorneys’ fees, and
costs.
c.The non-defaulting party will have all other rights granted under this Agreement and all rights
at law or in equity that may be available to it.
d. Neither party will be liable for incidental, special, or consequential damages.
S.19 CONTINUATION DURING DISPUTES. Contractor agrees that during any dispute between the
parties, Contractor will continue to perform its obligations until the dispute is settled, instructed to
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CUSTODIAL SERVICES 12 ITB #24-18
cease performance by the City, enjoined or prohibited by judicial action, or otherwise required or
obligated to cease performance by other provisions in this Agreement.
S.20 TERMINATION FOR CONVENIENCE. The City reserves the right to terminate this Agreement in
part or in whole upon thirty (30) calendar days’ written notice.
S.21 TERMINATION FOR CONFLICT OF INTEREST Florida Statutes Section 112. Pursuant to F.S.
Section 112, the City may cancel this Agreement after its execution, without penalty or further
obligation, if any person significantly involved in initiating, securing, drafting, or creating the
Agreement for the City becomes an employee or agent of Contractor.
S.22 TERMINATION FOR NON-APPROPRIATION AND MODIFICATION FOR BUDGETARY
CONSTRAINT. The City is a governmental agency which relies upon the appropriation of funds
by its governing body to satisfy its obligations. If the City reasonably determines that it does not
have funds to meet its obligations under this Agreement, the City will have the right to terminate
the Agreement without penalty on the last day of the fiscal period for which funds were legally
available. In the event of such termination, the City agrees to provide written notice of its intent to
terminate thirty (30) calendar days prior to the stated termination date.
S.23 PAYMENT TO CONTRACTOR UPON TERMINATION. Upon termination of this Agreement,
Contractor will be entitled only to payment for those services performed up to the date of
termination, and any authorized expenses already incurred up to such date of termination. The
City will make final payment within thirty (30) calendar days after the City has both completed its
appraisal of the materials and services provided and received Contractor’s properly prepared final
invoice.
S.24 NON-WAIVER OF RIGHTS. There will be no waiver of any provision of this agreement unless
approved in writing and signed by the waiving party. Failure or delay to exercise any rights or
remedies provided herein or by law or in equity, or the acceptance of, or payment for, any services
hereunder, will not release the other party of any of the warranties or other obligations of the
Agreement and will not be deemed a waiver of any such rights or remedies.
S.25 INDEMNIFICATION/LIABILITY.
a. To the fullest extent permitted by law, Contractor agrees to defend, indemnify, and hold the
City, its officers, agents, and employees, harmless from and against any and all liabilities,
demands, claims, suits, losses, damages, causes of action, fines or judgments, including costs,
attorneys’, witnesses’, and expert witnesses’ fees, and expenses incident thereto, relating to,
arising out of, or resulting from: (i) the services provided by Contractor personnel under this
Agreement; (ii) any negligent acts, errors, mistakes or omissions by Contractor or Contractor
personnel; and (iii) Contractor or Contractor personnel’s failure to comply with or fulfill the
obligations established by this Agreement.
b. Contractor will update the City during the course of the litigation to timely notify the City of any
issues that may involve the independent negligence of the City that is not covered by this
indemnification.
c.The City assumes no liability for actions of Contractor and will not indemnify or hold Contractor
or any third party harmless for claims based on this Agreement or use of Contractor-provided
supplies or services.
S.26 WARRANTY. Contractor warrants that the services and materials will conform to the requirements
of the Agreement. Additionally, Contractor warrants that all services will be performed in a good,
workman-like and professional manner. The City’s acceptance of service or materials provided by
Contractor will not relieve Contractor from its obligations under this warranty. If any materials or
services are of a substandard or unsatisfactory manner as determined by the City, Contractor, at
no additional charge to the City, will provide materials or redo such services until in accordance
with this Agreement and to the City’s reasonable satisfaction.
Unless otherwise agreed, Contractor warrants that materials will be new, unused, of most current
manufacture and not discontinued, will be free of defects in materials and workmanship, will be
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provided in accordance with manufacturer's standard warranty for at least one (1) year unless
otherwise specified, and will perform in accordance with manufacturer's published specifications.
S.27 THE CITY’S RIGHT TO RECOVER AGAINST THIRD PARTIES. Contractor will do nothing to
prejudice the City’s right to recover against third parties for any loss, destruction, or damage to City
property, and will at the City’s request and expense, furnish to the City reasonable assistance and
cooperation, including assistance in the prosecution or defense of suit and the execution of
instruments of assignment in favor of the City in obtaining recovery.
S.28 NO GUARANTEE OF WORK. Contractor acknowledges and agrees that it is not entitled to deliver
any specific amount of materials or services or any materials or services at all under this Agreement
and acknowledges and agrees that the materials or services will be requested by the City on an as
needed basis at the sole discretion of the City. Any document referencing quantities or
performance frequencies represent the City's best estimate of current requirements, but will not
bind the City to purchase, accept, or pay for materials or services which exceed its actual needs.
S.29 OWNERSHIP. All deliverables, services, and information provided by Contractor or the City
pursuant to this Agreement (whether electronically or manually generated) including without
limitation, reports, test plans, and survey results, graphics, and technical tables, originally prepared
in the performance of this Agreement, are the property of the City and will not be used or released
by Contractor or any other person except with prior written permission by the City.
S.30 USE OF NAME. Contractor will not use the name of the City of Clearwater in any advertising or
publicity without obtaining the prior written consent of the City.
S.31 PROHIBITED ACTS. Pursuant to Florida Constitution Article II Section 8, a current or former public
officer or employee within the last two (2) years shall not represent another organization before the
City on any matter for which the officer or employee was directly concerned and personally
participated in during their service or employment or over which they had a substantial or material
administrative discretion.
S.32 FOB DESTINATION FREIGHT PREPAID AND ALLOWED. All deliveries will be FOB destination
freight prepaid and allowed unless otherwise agreed.
S.33 RISK OF LOSS. Contractor agrees to bear all risks of loss, injury, or destruction of goods or
equipment incidental to providing these services and such loss, injury, or destruction will not release
Contractor from any obligation hereunder.
S.34 SAFEGUARDING CITY PROPERTY. Contractor will be responsible for any damage to City real
property or damage or loss of City personal property when such property is the responsibility of or
in the custody of Contractor or its employees.
S.35 WARRANTY OF RIGHTS. Contractor warrants it has title to, or the right to allow the City to use,
the materials and services to be provided and that the City may use same without suit, trouble or
hindrance from Contractor or third parties.
S.36 PROPRIETARY RIGHTS INDEMNIFICATION. Without limiting the foregoing, Contractor will
without limitation, at its expense defend the City against all claims asserted by any person that
anything provided by Contractor infringes a patent, copyright, trade secret or other intellectual
property right and must, without limitation, pay the costs, damages and attorneys' fees awarded
against the City in any such action, or pay any settlement of such action or claim. Each party agrees
to notify the other promptly of any matters to which this provision may apply and to cooperate with
each other in connection with such defense or settlement. If a preliminary or final judgment is
obtained against the City’s use or operation of the items provided by Contractor hereunder or any
part thereof by reason of any alleged infringement, Contractor will, at its expense and without
limitation, either: (a) modify the item so that it becomes non-infringing; (b) procure for the City the
right to continue to use the item; (c) substitute for the infringing item other item(s) having at least
equivalent capability; or (d) refund to the City an amount equal to the price paid, less reasonable
usage, from the time of installation acceptance through cessation of use, which amount will be
calculated on a useful life not less than five (5) years, plus any additional costs the City may incur
to acquire substitute supplies or services.
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S.37 CONTRACT ADMINISTRATION. The contract will be administered by the Purchasing
Administrator and/or an authorized representative from the using department. All questions
regarding the contract will be referred to the administrator for resolution. Supplements may be
written to the contract for the addition or deletion of services. Payment will be negotiated and
determined by the contract administrator(s).
S.38 FORCE MAJEURE. Failure by either party to perform its duties and obligations will be excused by
unforeseeable circumstances beyond its reasonable control, including acts of nature, acts of the
public enemy, riots, fire, explosion, legislation, and governmental regulation. The party whose
performance is so affected will within five (5) calendar days of the unforeseeable circumstance
notify the other party of all pertinent facts and identify the force majeure event. The party whose
performance is so affected must also take all reasonable steps, promptly and diligently, to prevent
such causes if it is feasible to do so, or to minimize or eliminate the effect thereof. The delivery or
performance date will be extended for a period equal to the time lost by reason of delay, plus such
additional time as may be reasonably necessary to overcome the effect of the delay, provided
however, under no circumstances will delays caused by a force majeure extend beyond one
hundred-twenty (120) calendar days from the scheduled delivery or completion date of a task
unless agreed upon by the parties.
S.39 COOPERATIVE USE OF CONTRACT. The City has entered into various cooperative purchasing
agreements with other Florida government agencies, including the Tampa Bay Area Purchasing
Cooperative. Under a Cooperative Purchasing Agreement, any contract may be extended for use
by other municipalities, school districts and government agencies in the State of Florida with the
approval of Contractor. Any such usage by other entities must be in accordance with the statutes,
codes, ordinances, charter and/or procurement rules and regulations of the respective government
agency.
Orders placed by other agencies and payment thereof will be the sole responsibility of that agency.
The City is not responsible for any disputes arising out of transactions made by others.
S.40 FUEL CHARGES AND PRICE INCREASES.No fuel surcharges will be accepted. No price
increases will be accepted without proper request by Contractor and response by the City’s
Purchasing Division.
S.41 NOTICES. All notices to be given pursuant to this Agreement must be delivered to the parties at
their respective addresses. Notices may be (i) personally delivered; (ii) sent via certified or
registered mail, postage prepaid; (iii) sent via overnight courier; or (iv) sent via facsimile. If provided
by personal delivery, receipt will be deemed effective upon delivery. If sent via certified or
registered mail, receipt will be deemed effective three (3) calendar days after being deposited in
the United States mail. If sent via overnight courier or facsimile, receipt will be deemed effective
two (2) calendar days after the sending thereof.
S.42 GOVERNING LAW, VENUE. This Agreement is governed by the laws of the State of Florida. The
exclusive venue selected for any proceeding or suit in law or equity arising from or incident to this
Agreement will be Pinellas County, Florida.
S.43 INTEGRATION CLAUSE. This Agreement, including all attachments and exhibits hereto,
supersede all prior oral or written agreements, if any, between the parties and constitutes the entire
agreement between the parties with respect to the work to be performed.
S.44 PROVISIONS REQUIRED BY LAW. Any provision required by law to be in this Agreement is a
part of this Agreement as if fully stated in it.
S.45 SEVERABILITY. If any provision of this Agreement is declared void or unenforceable, such
provision will be severed from this Agreement, which will otherwise remain in full force and effect.
The parties will negotiate diligently in good faith for such amendment(s) of this Agreement as may
be necessary to achieve the original intent of this Agreement, notwithstanding such invalidity or
unenforceability.
STANDARD TERMS AND CONDITIONS
CUSTODIAL SERVICES 15 ITB #24-18
S.46 SURVIVING PROVISIONS. Notwithstanding any completion, termination, or other expiration of
this Agreement, all provisions which, by the terms of reasonable interpretation thereof, set forth
rights and obligations that extend beyond completion, termination, or other expiration of this
Agreement, will survive and remain in full force and effect. Except as specifically provided in this
Agreement, completion, termination, or other expiration of this Agreement will not release any party
from any liability or obligation arising prior to the date of termination.
DETAILED SPECIFICATIONS
CUSTODIAL SERVICES 16 ITB #24-18
1.INTRODUCTION. The City of Clearwater (City) is located on the West Coast of Florida in the
Tampa Bay region. It is the third largest city in the region with an estimated population of
110,000 residents. The City of Clearwater is a major tourist destination – Clearwater Beach was
recently rated #1 U.S. Beach by TripAdvisor, previously named “Florida’s Best Beach Town 2013”
by USA Today, and was on the “Top Ten List of Best Beaches from Maine to Hawaii”. The City of
Clearwater is home to the Philadelphia Phillies Spring Training and Clearwater Threshers Minor
League Baseball and hosts several sports tournaments through the year that attract visitors from
across the country. Clearwater is home for Winter the Dolphin and the Clearwater Marine Aquarium.
Winter’s story has made it all the way to Hollywood in the motion pictures” Dolphin Tale” and
“Dolphin Tale 2”, both filmed here in Clearwater.
2.SCOPE OF WORK. The City of Clearwater invites sealed bids to provide Custodial Services,
including carpet cleaning, for city facilities. Vendor(s) shall provide all labor, equipment, materials,
supplies, transportation, fuel, supervision, insurance, and all related items necessary to complete the
required services. The City intends to award these services to multiple vendors, in the best interest
of the City and each facility.
The awarded vendor(s) will provide routine custodial services and carpet cleaning per the
specifications, variations, and frequency/schedule required by location. Estimated requirements for
each location and services are indicated in Exhibit B – Service Details by Location. Upon award,
a schedule for services shall be established by the respective vendor(s) and the City. The awarded
vendor(s) shall have demonstrated the ability to provide services to ensure the facilities are uniformly
clean, hygienic, orderly, and attractive, which will reflect favorably upon the City and the vendor(s).
It is the City’s expectation that the awarded vendor(s) shall have sufficient staff to begin work on
August 1, 2018.
3.EXAMINATION OF SITES (site visits). Interested bidders must attend the mandatory site visits
scheduled for Tuesday May 15
th, Wednesday May 16th, and Thursday May 17th, as explained herein
(page 2) and Exhibit A – Custodial Services Facility Site Visit Schedule.
Bidders shall carefully evaluate each site and the specifications, conditions, and requirements of the
bid. No additional allowances shall be made because of lack of knowledge of any site conditions and
work specified in the bid (not applicable to supplemental assignments). See Exhibit B – Site Task
Sheets.
4.SPECIFICATIONS.
4.1 STAFFING REQUIREMENTS.
The Vendor shall maintain an adequate number of employees to satisfactorily fulfill all mandatory
minimum man-hour obligations and properly complete all scheduled work in a timely manner.
Staffing levels shall also be such that the performance of additional non-daily cleaning activities will
not reduce the number of employees available for maintaining the performance levels of daily
cleaning activities.
Verification of said performance requirements shall be by means of City-provided Daily Custodial Log
Sheet, see Exhibit C – Services Performance Documents. Appropriate log sheets shall be filled
out and signed by the employee and supervisor at the end of each work shift and turned in at the
designated location daily. A time card showing the total time on site daily (first person clocking in and
the last person clocking out) shall also be provided on a weekly basis.
Contract personnel shall present a neat and clean appearance and are required to wear uniforms
with the company’s and employee’s names clearly displayed. For non-compliance, first offense will
result in a written notice being issued to the Contractor, second offense will require the removal and
replacement of the offending employee, and third offense will result in cancellation of the Contract.
One contractor employee at each facility shall effectively communicate orally and understand written
documentation in English.
Incompetent or disorderly contract employees shall be removed and replaced when requested by the
City. Contractor’s employees shall not have friends, family members or other unauthorized persons
DETAILED SPECIFICATIONS
CUSTODIAL SERVICES 17 ITB #24-18
present on City property while at work. For non-compliance, first offense will result in a written notice
being issued to the Contractor, second offense will require the removal and replacement of the
offending employee, and third offense will result in cancellation of the Contract.
The Contractor shall assign a Contract Administrator who shall be responsible for the performance
of all work under the contract. This Contract Administrator shall have authority to act for the Contractor
on all matters relating to the daily operations of the contract and shall be readily accessible at all
times. The Contractor may also assign a specific contact person to assist in day-to-day
communications.
4.2 WORK SCHEDULE.
The Vendor will adhere to a work schedule coordinated with the City. Any request for schedule
variations by either the City or the Vendor must be accepted by the other entity in writing.
The City intends for the work of this contract to impact the public as little as possible. Unless
otherwise indicated, the following time schedules apply to all work performed during the normal
workweek, Monday through Friday (WHAT HOURS???):
a. Once per day (daily) – work to be performed each day
b. Once per week (weekly) – work to be performed one time each week, a minimum of four (4)
days apart
c.Twice per week (semi-weekly) – work to be performed two (2) times each week, a minimum of
two (2) days apart
d. Three (3) times per week – work to be performed on Monday, Wednesday, and Friday each
week
e. Once per month (monthly) – work to be performed once per month, a minimum of three (3)
weeks apart
f.Twice per month (semi-monthly) – work to be performed twice per month, a minimum of two
(2) weeks apart
g. Once per calendar quarter (quarterly) – work to be performed four (4) times per calendar year,
the first work to be performed within the first thirty (30) days of each Contract year, and
thereafter at ninety (90) day intervals
h. Twice per calendar year (semi-annually) – work to be performed two (2) times per calendar
year, the first work to be performed within the first sixty (60) days of each Contract year, and
thereafter at six (6) month intervals
i.Once per year (annually) – work to be performed one (1) time per calendar year, the first work
to be performed within the first sixty (60) days of each Contract year, and thereafter at twelve
(12) month intervals
The City shall have the right at any time during the contract term to request additional services beyond
this Scope of Work/Specifications, or make changes by altering, adding to, or deducting from said
work. No additional services may be undertaken unless written order is provided by the City to the
Contractor, incorporating any adjustment in fees and/or time to perform the additional services, and
same is accepted by written approval from the Contractor. The provision cited shall not apply to
services specifically set forth in the Specifications.
4.3 BUILDING ACCESS.
Facility access shall be furnished for all areas to be cleaned. Vendor employees shall be responsible
for the following:
a. Ensuring that all supplied keys and access cards are not lost, misplaced or used by
unauthorized persons.
DETAILED SPECIFICATIONS
CUSTODIAL SERVICES 18 ITB #24-18
b. Ensuring that no key provided is duplicated.
c.Securing all City property during and after services are provided.
d. Turning off lights after services are provided.
e. Forbidding the use of City/Employee property including telephones, televisions, radios,
computers and other office equipment.
f.Insuring that the same protected electrical circuits for electronic equipment/computers are
not used for powering cleaning equipment.
g. Enforcing a “No Smoking” policy while contractor’s employees are on City property, inside
and outside of buildings.
h. Ensuring that the consumption of food and drinks are restricted to assigned locations.
i.All vendor-furnished equipment (e.g., vacuum cleaners, polishers, etc.) shall be of proper
type and shall be adequately sized/powered to effectively perform the intended function.
4.4 VENDOR SUPPLIED ITEMS.
In additional to cleaning products, the following consumable products are to be provided by the
Vendor:
a. Toilet tissue (two ply, facial quality)
b. Paper towels (single-fold, multi-fold or roll - as appropriate) Roll towel dispensers must be
filled with a compatible product (currently the city uses Ecosoft Roll Towel #214)
c.Sanitary napkins and tampons for dispensers (money to be collected and kept by vendor)
d. Liquid (lotion) hand soap / Hand Sanitizer (Purell replacement cartridges are required for the
Purell dispensers)
e. Trash receptacle liners (multiple sizes used)
f.Air deodorizer refills
g. Urinal screens with enzyme type urinal block deodorizer
h. Toilet seat covers for existing dispensers
NOTE: The vendor shall provide copies of Safety Data Sheets (SDS) for all chemicals used
4.5 INSPECTION AND ACCEPTANCE.
Each vendors’ supervisor(s) shall meet with City representatives on-site at the contract start to verify
Acceptable Level of Performance. When the Acceptable Level of Performance is established, it shall
be maintained throughout the contract term.
Verification of said performance requirements shall be by means of a city-provided Daily Custodial
Log Sheet, see Exhibit C – Services Performance Documents. Log sheets shall be filled out and
signed by the employee and supervisor at the end of each work shift and shall be turned in at the
designated location daily. A time card recording all vendor staff’s work time shall be completed each
day and shall be turned in at the designated location weekly.
The quality of service and adherence to labor requirements shall be continuously monitored by the
Building and Maintenance representatives as well as site representatives.
The vendor must respond to a call for corrective services within two (2) hours. A deduction of 10%
of respective charges will be applied to an invoice for non-performance, defined as missed work
and/or failure to rectify unacceptable work within 24 hours after notification.
DETAILED SPECIFICATIONS
CUSTODIAL SERVICES 19 ITB #24-18
4.6 SPECIAL CONSIDERATIONS AND TERMS.
a. The awarded Contractors will be required to provide a list (name and position) of employees it
has assigned to provide the services on this contract to the City. Before work begins, each
Contractor will submit a personal data form (provided by City) for every employee who will be
associated with this contract. These forms will include the employee’s name, current and past
address and social security account number. This information will be used to perform background
checks by the Clearwater Police Department.
b. Person(s) convicted of Crimes Against Children are not able to work in City facilities where
children are present – currently identified as recreation centers/parks and libraries. This
restriction may be expanded at any time during the contract term at the City’s discretion.
c.All bidders must submit proof of applicable licenses, with their bid submittal, and when requested
thereafter.
d. Awarded Contractor(s) may be requested to provide a list of equipment to be used in the
performance of the contract. Such equipment must be available for inspection by the City
designee, prior to award of the contract or as requested thereafter.
e. Contractor(s) will assist the City in reporting vandalism, graffiti, damage, or public and private
property in need of repair/refurbishing. For example, traffic or directory signs, structures, site
furnishings, monuments, fences, lighting, utilities, and paving.
f.Contractor(s) will be responsive to special conditions or unexpected problems that may occur
during the contract term. The City expects the full cooperation and prompt response by each
vendor.
g. The City may request additional or less services based on variances in user traffic, building
renovation work, weather conditions, etc. Other uncontrollable and unpredictable factors will
determine the actual frequency requirements necessary to maintain City facilities.
5.MINIMUM QUALIFICATIONS. Bidders must have a minimum of five (5) years’ experience providing
similar services within a public or institutional setting. Staffing levels are a critical component for a
vendor to be successful and confirmation of employee numbers will be requested.
Bidders shall be properly licensed and certified in the application of cleaning chemicals (as
applicable)
6.REFERENCES. Bidders shall provide a minimum of three (3) current customer references where
similar services are being provided (preferably in the state of Florida) and three (3) prior customer
references.
7.INSURANCE REQUIREMENTS. The Vendor shall, at its own cost and expense, acquire and
maintain (and cause any subcontractors, representatives or agents to acquire and maintain) during
the term with the City, sufficient insurance to adequately protect the respective interest of the parties.
Coverage shall be obtained with a carrier having an AM Best Rating of A-VII or better. In addition,
the City has the right to review the Contractor’s deductible or self-insured retention and to require
that it be reduced or eliminated.
Specifically the Vendor must carry the following minimum types and amounts of insurance on an
occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then
coverage can be obtained on a claims-made basis with a minimum three (3) year tail following the
termination or expiration of this Agreement:
DETAILED SPECIFICATIONS
CUSTODIAL SERVICES 20 ITB #24-18
a.Commercial General Liability Insurance coverage, including but not limited to, premises
operations, products/completed operations, products liability, contractual liability, advertising
injury, personal injury, death, and property damage in the minimum amount of $1,000,000 (one
million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate.
b.Commercial Automobile Liability Insurance coverage for any owned, non-owned, hired or
borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars)
combined single limit.
c.Unless waived by the State of Florida and proof of waiver is provided to the City, statutory
Workers’ Compensation Insurance coverage in accordance with the laws of the State of
Florida, and Employer’s Liability Insurance in the minimum amount of $500,000 (five
hundred thousand dollars) each employee each accident, $500,000 (five hundred thousand
dollars) each employee by disease, and $500,000 (five hundred thousand dollars) disease
policy limit. Coverage should include Voluntary Compensation, Jones Act, and U.S.
Longshoremen’s and Harbor Worker’s Act coverage where applicable. Coverage must be
applicable to employees, contractors, subcontractors, and volunteers, if any.
The above insurance limits may be achieved by a combination of primary and umbrella/excess
liability policies.
Other Insurance Provisions.
a. Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of the
insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the Vendor
will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD certificate,
SIGNED by the Issuer, and with applicable endorsements) evidencing all of the coverage set
forth above and naming the City as an “Additional Insured” on the Commercial General Liability
Insurance and Auto Liability policies. In addition when requested in writing from the City,
Vendor will provide the City with certified copies of all applicable policies. The address where
such certificates and certified policies shall be sent or delivered is as follows:
City of Clearwater
Attn: Purchasing Department, ITB #24-18
P.O. Box 4748
Clearwater, FL 33758-4748
b. Vendor shall provide thirty (30) days written notice of any cancellation, non-renewal,
termination, material change or reduction in coverage.
c.Vendor’s insurance as outlined above shall be primary and non-contributory coverage for
Vendor’s negligence.
d. Vendor reserves the right to appoint legal counsel to provide for the Vendor’s defense, for any
and all claims that may arise related to Agreement, work performed under this Agreement, or
to Vendor’s design, equipment, or service. Vendor agrees that the City shall not be liable to
reimburse Vendor for any legal fees or costs as a result of Vendor providing its defense as
contemplated herein.
The stipulated limits of coverage above shall not be construed as a limitation of any
potential liability to the City, and City’s failure to request evidence of this insurance shall
not be construed as a waiver of Vendor’s (or any contractors’, subcontractors’,
representatives’ or agents’) obligation to provide the insurance coverage specified.
MILESTONES
CUSTODIAL SERVICES 21 ITB #24-18
1.BEGINNING AND END DATE OF INITIAL TERM. August 1, 2018 through July 31, 2019.
If the commencement of performance is delayed because the City does not execute the contract
on the start date, the City may adjust the start date, end date and milestones to reflect the delayed
execution.
2.EXTENSION. The City reserves the right to extend the term of this contract, provided however,
that the City shall give written notice of its intentions to extend this contract no later than thirty (30)
days prior to the expiration date of the contract.
3.RENEWAL. At the end of the initial term of this contract, the City may initiate renewal(s) as
provided. The decision to renew a contract rests solely with the City. The City will give written
notice of its intention to renew the contract no later than thirty (30) days prior to the expiration.
Three (3), one (1) year renewals possible at the City’s option.
4.PRICES. All pricing shall be firm for the initial term of one (1) year; except where otherwise
provided by the specifications, and include all transportation, insurance and warranty costs. The
City shall not be invoiced at prices higher than those stated in any contract resulting from this bid.
The Contractor certifies that the prices offered are no higher than the lowest price the Contractor
charges other buyers for similar quantities under similar conditions. The Contractor further agrees
that any reductions in the price of the goods or services covered by this bid and occurring after
award will apply to the undelivered balance. The Contractor shall promptly notify the City of such
price reductions.
During the sixty (60) day period prior to each annual anniversary of the contract effective date, the
Contractor may submit a written request that the City increase the prices and such adjustment will
be considered and approval for such will not exceed the percentage change in the US Department
of Labor Consumer Price Index (CPI-U) for All Urban Consumers, All Items, Tampa-St. Petersburg-
Clearwater, Florida, issued July and January each year. http://www.bls.gov/ppi/home.htm
The price adjustment rate will be determined by comparing the percentage difference between the
CPI in effect for the base year six (6) month average (January through June) 2018; and each six
(6) month average (January through June) thereafter. The percental difference between those (2)
CPI issues will be the price adjustment rate, not to exceed 3% annually. No retroactive contract
price adjustments will be allowed.
The City shall review the request for adjustment and respond in writing; such response and
approval shall not be unreasonably withheld.
At the end of the initial term, pricing may be adjusted for amounts other than inflation based on
mutual agreement of the parties after review of appropriate documentation. Renewal prices shall
be firm for the one (1) year term and may be adjusted thereafter as outlined in the previous
paragraph.
No fuel surcharges will be accepted.
BID SUBMISSION
CUSTODIAL SERVICES 22 ITB #24-18
1.BID SUBMISSION. Submit one (1) signed original bid, two (2) copies, and one (1) electronic
copy of the bid, in a sealed container.
2.BIDDER RESPONSE CHECKLIST. This checklist is provided for your convenience. It is not
necessary to return a copy of this solicitation’s Instructions, Terms and Conditions, or Detailed
Specifications with your bid response. Only submit the required forms and any other requested or
descriptive literature.
Original and proper number of copies with electronic format
Bid container properly labeled
Exhibit D - Bid Pricing Form
W-9 Request for Taxpayer Identification Number form (http://www.irs.gov/pub/irs-pdf/fw9.pdf)
Exceptions/Additional Materials/Addenda form
Vendor Information form
Offer Certification form
Three (3) current and three (3) prior customer references
BID PRICING
CUSTODIAL SERVICES 23 ITB #24-18
Pursuant to the contract specifications enumerated and described in this solicitation, we agree to furnish
Custodial Services to the City of Clearwater at the price(s) indicated in Exhibit D, BID PRICING FORM.
PAYMENT TERMS
Select one choice of payment terms:
Net 30, City of Clearwater’s standard payment terms
2%15, Net 30
____%10, Net 30 (identify discount not less than 3%)
Procurement card (Bank of America Visa card):
o Credit processing fees apply
o Invoices under $2,500 paid by department
Vendor: _________________________________________ Date: _______________________________
EXCEPTIONS/ADDITIONAL MATERIALS/ADDENDA
CUSTODIAL SERVICES 24 ITB #24-18
Bidders shall indicate any and all exceptions taken to the provisions or specifications in this solicitation
document. Exceptions that surface elsewhere and that do not also appear under this section shall be
considered invalid and void and of no contractual significance.
Exceptions (mark one):
Note – Any material exceptions taken to the City’s Standard Terms and Conditions will render a Bid
Non-responsive.
No exceptions
Exceptions taken (describe--attach additional pages if needed)
Additional Materials submitted (mark one):
No additional materials have been included with this bid
Additional Materials attached (describe--attach additional pages if needed)
Addenda
Bidders are responsible for verifying receipt of any addenda issued by checking the City’s website at
http://www.myclearwater.com/business/bid-information/ prior to the bid opening. Failure to acknowledge
any addenda issued may result in a response being deemed non-responsive.
Acknowledgement of Receipt of Addenda (initial for each addenda received, if applicable):
Addenda Number Initial to acknowledge receipt
Vendor Name ____ Date: ____
VENDOR INFORMATION
CUSTODIAL SERVICES 25 ITB #24-18
Company Legal/Corporate Name:
Doing Business As (if different than above):
Address:
City: State: Zip: -
Phone: Fax:
E-Mail Address: Website:
DUNS #
Remit to Address (if different than above):Order from Address (if different from above):
Address: Address:
City: State: Zip: City: State: Zip:
Contact for Questions about this bid:
Name: Fax:
Phone: E-Mail Address:
Day-to-Day Project Contact (if awarded):
Name: Fax:
Phone: E-Mail Address:
Certified Small Business Certifying Agency:
Certified Minority, Woman or Disadvantaged Business Enterprise Certifying Agency:
OFFER CERTIFICATION
CUSTODIAL SERVICES 26 ITB #24-18
By signing and submitting this Bid, the Vendor certifies that:
a)It is under no legal prohibition on contracting with the City of Clearwater.
b)It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as
well as its attachments, and any referenced documents.
c)It has no known, undisclosed conflicts of interest.
d)The prices offered were independently developed without consultation or collusion with any of the other
respondents or potential respondents or any other anti-competitive practices.
e)No offer of gifts, payments or other consideration were made to any City employee, officer, elected official, or
consultant who has or may have had a role in the procurement process for the services and or goods/materials
covered by this contract.
f)It understands the City of Clearwater may copy all parts of this response, including without limitation any
documents and/or materials copyrighted by the respondent, for internal use in evaluating respondent’s offer,
or in response to a public records request under Florida’s public records law (F.S. 119) or other applicable
law, subpoena, or other judicial process; provided that Clearwater agrees not to change or delete any copyright
or proprietary notices.
g)Respondent hereby warrants to the City that the respondent and each of its subcontractors (“Subcontractors”)
will comply with, and are contractually obligated to comply with, all Federal Immigration laws and regulations
that relate to their employees.
h)Respondent certifies that they are not in violation of section 6(j) of the Federal Export Administration Act and
not debarred by any Federal or public agency.
i)It will provide the materials or services specified in compliance with all Federal, State, and Local Statutes and
Rules if awarded by the City.
j)It is current in all obligations due to the City.
k)It will accept such terms and conditions in a resulting contract if awarded by the City.
l)The signatory is an officer or duly authorized agent of the respondent with full power and authority to submit
binding offers for the goods or services as specified herein.
ACCEPTED AND AGREED TO:
Company Name:
Signature:
Printed Name:
Title:
Date:
MAILING LABEL
CUT ALONG THE LINE AND AFFIX TO THE FRONT OF YOUR BID CONTAINER
CUSTODIAL SERVICES 27 ITB #24-18
--------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------
SEALED BID
Submitted by:
Company Name:
Address:
City, State, Zip:
ITB #24-18, Custodial Services
Due Date: June 8, 2018,at 10:00 A.M.
City of Clearwater
Attn: Purchasing
PO Box 4748
Clearwater FL 33758-4748
--------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------
---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------
SEALED BID
Submitted by:
Company Name:
Address:
City, State, Zip:
ITB #24-18, Custodial Services
Due Date: June 8, 2018,at 10:00 A.M.
---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------
City of Clearwater
Attn: Purchasing
100 S Myrtle Ave 3rd Fl
Clearwater FL 33756-5520
1.SCOPE OF WORK. The awarded companies shall provide scheduled janitorial services and carpet
cleaning services per the specifications for locations with the variations and frequencies required
while furnishing adequate and appropriate labor, materials, supplies, equipment, and supervision for
the performance of the assigned work. Estimated annual requirements for each item is indicated on
Pricing Pages. Upon award, a schedule for services shall be agreed to by the Vendor(s) and the
City. The objective of this bid shall be the ability of the Vendor to provide services to ensure the
facilities are uniformly clean, hygienic, orderly, and attractive, which will reflect favorably upon the City
and the Vendor. It is the City’s expectation that the successful bidder(s) shall have sufficient staff
to start work in June 2016. The City reserves the right to award the services under this contract to
multiple vendors.
The City has divided the work into two (2) Service Groups as follows:
Group A: Janitorial Services; see Attachment A for service requirements for each facility.
Group B: Carpet Cleaning Services, see Attachment B for service requirements for each
facility.
A.EXAMINATION OF SITES. Interested Bidders must attend the mandatory site visit scheduled for
March 30, 2016. It is recommended that bidders also visit other proposed work sites to become
familiar with local conditions which may in any manner affect the work to be performed, or affect
the equipment, materials, and labor required. The Vendor shall carefully evaluate each site and
the specifications, conditions, and requirements of this contract. No additional allowances shall be
made because of lack of knowledge of any site conditions.
B.STAFFING REQUIREMENTS. The Contractor shall maintain an adequate number of employees
to satisfactorily fulfill all mandatory minimum man-hour obligations and properly complete all
scheduled operations in a timely manner.
Staffing levels shall also be such that the performance of additional non-daily cleaning activities will
not reduce the number of employees available for maintaining the performance levels of daily
cleaning activities.
Verification of said performance requirements shall be by means of City-provided Daily Custodial
Log Sheet. (Appropriate log sheets shall be filled out and signed by the employee and supervisor
at the end of each work shift and shall be turned in at the designated location on a daily basis. A
time card showing the total time on site daily (first person clocking in and the last person clocking
out) shall also be provided on a weekly basis.
Incompetent or disorderly contract employees shall be removed and replaced when requested by
the City. Contractor’s employees shall not have friends, family members or other unauthorized
persons present on City property while at work. For non-compliance, first offense will result in a
written notice being issued to the Contractor, second offense will require the removal and
replacement of the offending employee, and third offense will result in cancellation of the Contract.
Contract personnel shall present a neat and clean appearance and are required to wear uniforms
with the company’s and employee’s names clearly displayed. For non-compliance, first offense will
result in a written notice being issued to the Contractor, second offense will require the removal
and replacement of the offending employee, and third offense will result in cancellation of the
Contract.
One contractor employee at each facility shall effectively communicate orally and understand
written documentation in English.
The Contractor shall assign a Contract Administrator who shall be responsible for the performance
of all work under the contract. This Contract Manager shall have authority to act for the Contractor
on all matters relating to the daily operations of the contract and shall be readily accessible at all
times. The contractor may also assign a specific contact person to assist in day-to-day
communications.
C.WORK SCHEDULE.
1.The Vendor will adhere to a work schedule coordinated with the City. Any schedule
variation requested by either the City or the Vendor must be accepted by the other entity in writing.
2.The City intends for the work of this contract to impact the public as little as possible. The
Vendor must provide the City with a written schedule (email is acceptable) of the tree services prior
to the start of work to ensure that notification can be provided to any citizen who may be affected
by services.
D.BUILDING ACCESS.shall be furnished to all areas to be cleaned. Contractor shall be
responsible for the following:
a. Ensuring that all supplied keys and access cards are not lost, misplaced or used by
unauthorized persons.
b. Ensuring that no key provided is duplicated.
c.Securing all City property during and after services are provided.
d. Turning off lights after services are provided.
e. Forbidding the use of City/Employee property including telephones, televisions, radios,
computers and other office equipment.
f.Insuring that the same protected electrical circuits for electronic equipment/computers are
not used for powering cleaning equipment.
g. Enforcing a “No Smoking” policy while contractor’s employees are on City property, inside
and outside of buildings.
h. Ensuring that the consumption of food and drinks are restricted to assigned locations.
i.All contractor-furnished equipment (e.g., vacuum cleaners, polishers, etc.) shall be of
proper type and shall be adequately sized/powered to effectively perform the intended
function.
E.CONTRACTOR SUPPLIED ITEMS:Consumable Products provided by the Contractor are
to include the following:
1. Toilet tissue (two ply, facial quality)
2. Paper towels (single-fold, multi-fold or roll - as appropriate) Roll towel dispensers
MUST be filled with Ecosoft Roll Towel #214, available thru Sani-Chem Cleaning
Supplies, 1950 Calumet St. Clearwater.
3. Sanitary napkins and tampons for dispensers (money to be collected and kept by
contractor)
4. Liquid (lotion) hand soap / Hand Sanitizer (Purell replacement cartridges for Purell
dispensers)
5. Trash receptacle liners
6. Air deodorizer refills
7. Urinal screens with enzyme type urinal block deodorizer
8.Toilet seat covers for existing dispensers.
Material Data Sheet
The contractor shall provide copies of Material Safety Data Sheets (MSDS) for all chemicals used in
performing work. All containers need Hazmat labels affixed to them before delivery to the facilities.
JANITORAL SERVICES REQUIREMENTS
DAILY TASKS
(The following tasks are to be performed every day that services are provided)
1. ROOM CLEANING - (INCLUDING OFFICES & BREAK ROOMS)
a. Sweep and damp mop all hard surface floors, resilient and tile floors
b. Vacuum carpets and rugs
c. Spot clean carpets, rugs and fabric on upholstered chairs and modular partitions.
d. Dust desks, office furniture, filing cabinets, storage cabinets, all horizontal
surfaces. Do not move papers. Dust around office machines
e. Empty trash receptacles and replace bags
f.Wash all interior glass surfaces of doors and adjacent glass panels
g. Spot clean walls, doors, door handles and door frames
h. Clean all windows to office height and glass surfaces of doors and adjacent glass
panels - without streaks
i.Damp mop break room floors
j.Clean sinks with non-abrasive, non-acidic, cleaner/disinfectant, wet wipe and
polish faucets;
k. Refill-to-full all hand soap and paper towel dispensers
l.Clean and polish mirrors
m. Clean the interior and exterior of microwave ovens in all break areas
n. Refill all hand soap and paper dispensers (provide sufficient supplies to
last throughout the following day. Multiple dispensers also)
2. LOBBIES, CORRIDORS, & ENTRANCES
a. Sweep and damp mop all hard surface floors, resilient and tile floors, including
elevator floors
b. Vacuum and spot clean carpets, mats and rugs
c. Clean and dust all elevator doors, walls, floors and tracks
d. Empty trash receptacles and replace bags
e. Dust furniture, display cases, all horizontal surfaces and light fixtures
f.Damp wipe all counters, tables and desks
g. Vacuum, sweep, dust mop or vacuum stairwells
h. Clean all windows, to office height, and glass surfaces of doors and adjacent
glass panels - without streaks
i.Clean and polish water fountains.
j.Remove cobwebs wherever found
k. Spot clean walls, doors, door handles and door frames
l.Clean all windows and glass surfaces of doors and adjacent glass panels -
without streaks
m. Building entrances - Empty all trash cans and ash trays. Pick up debris and
render area broom clean.
3. RESTROOM / SHOWER ROOM CLEANING
a. Clean walls, doors, door handles and door frames with water and disinfectant
cleaner
b. Sweep clean all floors and damp mop with water and disinfectant cleaner
c. Clean all toilets, urinals and flush valves with a non-abrasive, non-acidic
disinfectant cleaner
d. Clean all toilet seats and shower seats with a non-abrasive, non-acidic
disinfectant cleaner
e. Clean sinks, faucets and vanity tops with non-abrasive, non-acidic,
cleaner/disinfectant; polish faucets
f.Clean partition walls, moldings, ledges and all other horizontal surfaces
g. Empty trash receptacles, sanitary napkin receptacles, thoroughly clean, disinfect
and replace bags
h. Wet wipe and polish bright metal
i.Clean and polish mirrors
j.Refill-to-full all hand soap, toilet paper and paper towel dispensers (provide
sufficient supplies to last throughout the following day. Multiple dispensers also)
4. All Trash / Garbage / Waste shall be bagged, removed from the facility and
placed into closed trash dumpsters. Add info about how trash is handled.
Additional Notes
Cleaning service at Fire 45 shall include the empting of all recycle baskets into our recycle bin
outside. Additionally, all paper products used at Fire 45 will be supplied by the Clearwater Fire
Dept.
WEEKLY TASKS
(The following tasks are to be performed every week that services are provided)
1. ROOM CLEANING
a. Sweep, damp mop all hard surface floors.
b. Damp clean telephones with disinfectant cleaner
c. Clean and polish water fountains
d. Vacuum ALL carpeting and edge between carpet and baseboards
e. Dust all window blinds
f.Damp wipe all window frames and sills
g. Dust transoms, clocks, moldings around ceilings, tops of partitions and picture
frames and ceiling fan blades
2. LOBBIES, CORRIDORS, ENTRANCES & STAIRWELLS
a. Dust walls and horizontal surfaces
b. Clean and polish water fountains
c. Dust all window blinds
d. Damp wipe all window frames and sills
e. Dust transoms, clocks, moldings, around ceilings, tops of partitions and picture
frames
f.Clean all door handles, push plates and kick plates
3. RESTROOM CLEANING
a. Clean all ceramic tile floors and walls to a shiny, spot free appearance
b. Clean baseboards and baseboard grout as needed
c. Damp wipe window frames and sills
d. Remove stains from porcelain fixtures
e. Thoroughly clean and polish all bright metal
f.Damp wipe exterior of partitions
MONTHLY / QUARTERLY TASKS
(The following tasks are to be performed every month/quarter that services are provided)
1. ROOM CLEANING
a. Dust off all bookshelves, top to bottom -Monthly
b. Vacuum all upholstered furniture -Monthly
c. Extraction clean all fabric backed furniture and partitions – Quarterly
d. Clean light fixture lenses and HVAC grilles- Monthly
e. Clean and buff all VCT / resilient floors –Monthly
f.Strip and refinish all VCT / resilient floors – Quarterly
g. Thoroughly clean window blinds -Quarterly
h.Clean all interior glass window surfaces (up to office height) – Quarterly
2. LOBBIES, CORRIDORS, ENTRANCES & STAIRWELLS
a. Extraction clean fabric backed furniture and partitions -Quarterly
b. Clean light fixture lenses and HVAC grilles - Monthly
c. Scrub ceramic tile floors and grout -Monthly
d. Clean and buff all VCT / resilient floors -Monthly
e. Strip and refinish all VCT / resilient floors – Quarterly
f.Thoroughly clean window blinds -Quarterly
g. Clean all interior glass window surfaces (up to office height) – Quarterly
3.RESTROOM CLEANING
a. Scrub ceramic tile floors and grout -Monthly
b. Clean light fixture lenses and HVAC grilles - Monthly
4. *QUARTERLY CLEANING SCHEDULE – *(shall be pre-scheduled with the City
Building & Maintenance Div. and completed by the end of the month, in the following
months):
a. December,
b. March,
c. June,
d. September,
5.MONTHLY CLEANING SCHEDULE:
QUARTERLY FLOOR SERVICE / SCOPE OF WORK
Annual/ quarterly floor care of all VCT flooring in large crew assembly room to be
performed
1.) First quarter service - chemical strip/scrub/wax* (min. 5 coats) & buff
2.) Second quarter - scrub clean and power buff
3.) Third quarter service - chemical strip/scrub/wax* (min. 5 coats) & buff
4.) Fourth quarter - scrub clean and power buff
5.) Wipe clean all base boards each quarter
SPECIFIED PRODUCTS
1.) *Floor Wax shall be ―ZEP‖High Traffic Floor Finish or Owner-approved
equivalent.
Work Time Designations ****ADD TO MATCH UP TO BID PAGES…format like below - kf
Unless designated otherwise, the following time schedules are applicable:
(Note: Normal workweek will be Monday-Friday)
1.One (1) time daily - daily work to be performed each day at Contractor's discretion.
2.Once per week (weekly) - work to be performed once per week at Contractor's discretion, a
minimum of four (4) days apart.
3.Twice per week - work to be performed twice per week at Contractor's discretion, a minimum of
two (2) days apart.
4.Three (3) times per week - work to be performed on Monday, Wednesday and Friday.
5.Once per month (monthly) - work to be performed once per month, a minimum of three (3) weeks
apart.
6.Twice per month - work to be performed twice per month, a minimum of two (2) weeks apart.
7.Once per Contract year - yearly work is to be performed once per Contract year, within the first
sixty (60) days of each twelve (12) month period.
9.Twice per Contract year - work is to be performed twice per Contract year, the first work is to be
performed within the first sixty (60) days and approximately six (6) months thereafter of each twelve (12)
month period.
10.Four (4) times per Contract year (quarterly) - work is to be performed at approximately ninety (90)
day intervals, the first work to be performed within the first thirty (30) days of each Contract year.
11.As needed - determined by County General Maintenance Manager.
Special Jobs:
The Contractor shall notify occupants of the Facilities seventy-two (72) hours prior to
ANY major cleaning activity such as carpet shampooing or floor stripping and
finishing. The method of notification shall be by posted, typewritten notices placed in
prominent locations. Affixing the notices to walls, doors etc., must not damage the
surface finishes. The notice must describe the activity, time and date, anticipated
tenant disruptions, and a phone number that can be called if there are any questions.
The notices must be removed promptly after the cleaning activity.
ACCEPTANCE AND INSPECTION
5. The Contractor must respond to a call for corrective services within two (2) hours.
6. The penalty for non-performance or unacceptable work shall be 110% of the charges for the affected
room(s) based on square footage.
1. The Contractor’s supervisor(s) shall meet with a City representative on site, upon representative’s
request to verify Acceptable Level of Performance. . After acceptance by the City, this level of
performance shall be maintained throughout the contract period.
2. . Quality of service and adherence to man-power requirements shall be continuously monitored by
the Building & Maintenance Superintendent and his representative
A. SPECIAL CONDITIONS:
1. Before work can be started, the contractor is required to submit a *personal data form for every
employee who will be associated with this contract. These forms will include the employee’s
name, current and past address and social security account number. This information will be
used to perform background checks by the Clearwater Police Dept. *(The City will provide blank
personal data forms
2. All Bidders must submit proof of applicable licenses, with their bid submittal, and when requested
thereafter.
3. The Vendors may be requested to provide a list of equipment to be used in the performance of the
contract. Such equipment must be available for inspection by the City designee, prior to award of
the contract or as requested during the contract term.
4. The Vendors may be required to provide a list (name and position) of employees it has assigned
to provide the services on this contract to the City.
5. The Vendor will assist the City in reporting vandalism, graffiti, damage or public and private property
in need of repair/refurbishing. For example, traffic or directory signs, structures, site furnishings,
monuments, fences, lighting, utilities and paving.
6. The Vendor will be responsive to special conditions or unexpected problems that may occur during
the course of the contract. The City expects the full cooperation and prompt response by the
Vendor.
7. The City may request additional or less services based on variances in user traffic, building
renovation work, weather conditions and other uncontrollable and unpredictable factors will determine
the actual frequency requirements necessary to maintain City facilities.
4.VENDOR QUALIFICATIONS. Vendor shall have the capability to perform and complete the
services in all respects in accordance with the solicitation documents.
1. The Vendor shall have been in business for a minimum of five (5) years in performing palm
tree pruning and maintenance services under the direction of an ISA certified Arborist.
2. Vendor shall provide a minimum of three (3) references from municipalities for which similar
projects have been completed (See page 29, Vendor Information - References).
3.The Vendor shall have all necessary licenses and permits (City,County,and State)as
required for the work under this contract;and shall comply with all laws,ordinances,
regulations,etc.,applicable to work contemplated herein.
The Vendor shall maintain a local office to provide access to a company representative with authority
to discuss matters pertaining to this contract with the City representative, open during normal working
hours
ADDITIONAL PURCHASES: The City reserves the right to purchase additional services
for other City Departments on an “as needed” basis for the contract term. The Vendor shall
assess the scope of service for the additional work, determine square footage of the work
and provide a written estimate to the City for the project. There shall be no charge for job
site inspections, assessments and/or written estimates. Vendor shall submit a square
footage price for additional purchases with bid pricing.
2.MINIMUM QUALIFICATIONS. Interested bidders must have a minimum of five (5) years
experience providing similar services within a public or institutional setting. Staffing levels are a
critical component for a vendor to be successful and confirmation of employee numbers may be
requested. .
ITB #24-18, CUSTODIAL SERVICES
EXHIBIT A - FACILITY SITE VISIT SCHEDULE
Facility Name Address Date Time Duration of
Inspection
Commute to
Next Facility
00 General Service Bldg 1900 Grand Avenue 5/15/2018 8:15am 45 min 30 min
01 Beach Marina Offices 25 Causeway Blvd 5/15/2018 9:30am 20 min 10 min
02 Sand Key Restroom Bldg 100 Gulf Blvd 5/15/2018 10:00am 10 min 5 min
03 Beach Rec Center Library 69 Bay Esplanade 5/15/2018 10:15am 15 min 15 min
04 location deleted
05 Employee Health Center 401 Corbett St 5/15/2018 10:45am 15 min 15 min
06 City Hall 112 S Osceola 5/15/2018 11:15am 25 min 5 min
07 Main Library 100 N Osceola 5/15/2018 11:45am 15 min
08 MSB 100 S Myrtle 5/15/2018 1:30pm 25 min 5 min
09 MSB Garage 644 Pierce 5/15/2018 2:00pm 5 min 10 min
10 Gas Complex (4 locs)400 N Myrtle 5/15/2018 2:15pm 25 min 5 min
11 PBI West 507 Vine 5/15/2018 2:45pm 25 min 5 min
12 PBI East 509 Pennsylvania 5/15/2018 3:15pm 20 min
13 Ross Norton Rec & Pool Bldg 1426 S Greenwood 5/16/2018 8:00am 25 min 5 min
14 Fire #45 (1st & 3rd Floors)1140 Court St 5/16/2018 8:30am 25 min 5 min
15 N Greenwood Rec Center 900 N MLK Jr Ave 5/16/2018 9:00am 20 min 10 min
16 N Greenwood Library 905 N MLK Jr Ave 5/16/2018 9:30am 20 min 10 min
17 Armory 706 N Missouri 5/16/2018 10:00am 20 min 10 min
18 Jack Russell Stadium (3 locs)801 Phillies Dr 5/16/2018 10:30am 20 min 10 min
19 WPC Marshall Control 1605 Harbor Dr 5/16/2018 11:00am 20 min 10 min
20 WPC Marshall Break Bldg 1605 Harbor Dr 5/16/2018 11:30am 20 min 10 min
21 WPC Marshall Lab 1605 Harbor Dr 5/16/2018 12:00pm 20 min
22 Sid Lickton 714 N Saturn 5/16/2018 1:30pm 20 min 10 min
23 Fire #48 (3 locs)1700 Belcher 5/16/2018 2:00pm 20 min 10 min
24 Public Utilities Complex 3 locs)1605 N Arcturus 5/16/2018 2:30pm 35 min 10 min
25 Solid Waste Complex 1701 N Hercules 5/16/2018 3:15pm 25 min 5 min
26 Long Center/ UPARC 1501 N Belcher 5/16/2018 3:45pm 30 min
27 Joe Dimaggio (3 locs)2450 Drew St 5/17/2018 8:00am 20 min 10 min
28 Moccasin Lake Complex 2750 Park Trail Ln 5/17/2018 8:30am 25 min 10 min
29 Eddie C Moore 8 & 9 2780 Drew St 5/17/2018 9:00am 20 min 10 min
30 Eddie C Moore 5-7 3050 Drew St 5/17/2018 9:30am 20 min 10 min
31 Eddie C Moore 1-4 200 N McMullen 5/17/2018 10:00am 20 min 10 min
32 East WPC Control Bldg.3141 Gulf to Bay 5/17/2018 10:30am 20 min 10 min
33 Gas/Old Countryside Library 2741 SR 580 5/17/2018 11:00am 20 min
34 Countryside Library 2640 Sabal Springs 5/17/2018 11:30am 20 min 10 min
35 Countryside Rec Center 2640 Sabal Springs 5/17/2018 12:00pm 20 min 10 min
36 Countryside Sportsplex 2640 Sabal Springs 5/17/2018 12:30pm 20 min 10 min
37 WPC NE Control 3290 SR 580 5/17/2018 1:00pm 25 min
LUNCH 11:30PM- 12:30PM
LUNCH 12:30PM- 1:30PM
5/15/2018
5/16/2018
LUNCH 12:30PM- 1:30PM
5/17/2018
ITB #24-18, CUSTODIAL SERVICES
EXHIBIT D - CUSTODIAL SERVICES BID PRICING FORM
ANNUAL
SERVICES AS-NEEDED SERVICES
Address Number of
Restrooms
Facility Sq.
Footage
Services Cost
Per Month (A)
Annual Cost
Monthly Svcs (A)
x 12
Services Cost
per Quarter (B)
Annual Cost
Quarterly Svcs
(B) x 4
Annual Cost
(one time/year)
Services
Estimated Cost
(to be confirmed for each
job request)
00 General Service Bldg 1900 Grand Avenue 6 14,500
01 Beach Marina Offices 25 Causeway Blvd 8 21,832
02 Sand Key Restroom Bldg 100 Gulf Blvd 2 625
03 Beach Rec Center Library 69 Bay Esplanade 3 2,000
05 Employee Health Center 401 Corbett St 2 2,775
06 City Hall 112 S Osceola 10 30,107
07 Main Library 100 N Osceola 9 98,550
08 MSB 100 S Myrtle 6 83,035
09 MSB Garage 644 Pierce 0 128,440
10 Gas Complex (4 locs)400 N Myrtle 13 39,236
11 PBI West 507 Vine 2 11,952
12 PBI East 509 Pennsylvania 2 17,064
Facility Name
FACILITY DETAILS BIDDER: indicate how
as-needed services are
estimated
DAILY/WEEKLY/MONTHLY
ROUTINE SERVICES
QUARTERLY ROUTINE
SERVICES
ITB #24-18, CUSTODIAL SERVICES
EXHIBIT D - CUSTODIAL SERVICES BID PRICING FORM
ANNUAL
SERVICES AS-NEEDED SERVICES
Address Number of
Restrooms
Facility Sq.
Footage
Services Cost
Per Month (A)
Annual Cost
Monthly Svcs (A)
x 12
Services Cost
per Quarter (B)
Annual Cost
Quarterly Svcs
(B) x 4
Annual Cost
(one time/year)
Services
Estimated Cost
(to be confirmed for each
job request)
13 Ross Norton Rec & Pool Bldg 1426 S Greenwood 4 3,264
14 Fire #45 (1st & 3rd Floors)1140 Court St 4 32,839
15 N Greenwood Rec Center 900 N MLK Jr Ave 2 36,760
16 N Greenwood Library 905 N MLK Jr Ave 3 8,250
17 Armory 706 N Missouri 3 17,308
19 WPC Marshall Control 1605 Harbor Dr 3 14,020
20 WPC Marshall Break Bldg 1605 Harbor Dr 2 8,249
21 WPC Marshall Lab 1605 Harbor Dr 2 incl. above
22 Sid Lickton 714 N Saturn 2 10,463
Facility Name
FACILITY DETAILS
Offices
Third Base Restrooms
18
Jack Russell Stadium, 801
Phillies Dr, 10 Restrooms,
24,146 sq ft (3 locs)
First Base Restrooms
DAILY/WEEKLY/MONTHLY
ROUTINE SERVICES
QUARTERLY ROUTINE
SERVICES BIDDER: indicate how
as-needed services are
estimated
ITB #24-18, CUSTODIAL SERVICES
EXHIBIT D - CUSTODIAL SERVICES BID PRICING FORM
ANNUAL
SERVICES AS-NEEDED SERVICES
Address Number of
Restrooms
Facility Sq.
Footage
Services Cost
Per Month (A)
Annual Cost
Monthly Svcs (A)
x 12
Services Cost
per Quarter (B)
Annual Cost
Quarterly Svcs
(B) x 4
Annual Cost
(one time/year)
Services
Estimated Cost
(to be confirmed for each
job request)
23 Fire #48 (3 locs)1700 Belcher 10 35,624
24 Public Utilities Complex (3
locs)1650 N Arcturus 16 82,791
25 Solid Waste Complex 1701 N Hercules 4 9,000
26 Long Center/ UPARC 1501 N Belcher 6 84,681
28 Moccasin Lake Complex 2750 Park Trail Ln 8 2,592
29 Eddie C Moore 8 Pressbox 2780 Drew St 2 1,936
30 Eddie C Moore 5-7 3050 Drew St 3 2,500
31 Eddie C Moore 1-4 200 N McMullen 2 4,148
32 East WPC Control Bldg.3141 Gulf to Bay 2 5,670
33 Gas/Old Countryside Library 2741 SR 580 4 16,000
Facility Name
FACILITY DETAILS
27
Joe Dimaggio, 2450 Drew St,
2 restrooms, 6,151 sq ft (2
locations)
Press Box (2 task sheets)
Concessions
DAILY/WEEKLY/MONTHLY
ROUTINE SERVICES
QUARTERLY ROUTINE
SERVICES BIDDER: indicate how
as-needed services are
estimated
TO BE ADDED TO CONTRACT WHEN CONSTRUCTION IS COMPLETE
ITB #24-18, CUSTODIAL SERVICES
EXHIBIT D - CUSTODIAL SERVICES BID PRICING FORM
ANNUAL
SERVICES AS-NEEDED SERVICES
Address Number of
Restrooms
Facility Sq.
Footage
Services Cost
Per Month (A)
Annual Cost
Monthly Svcs (A)
x 12
Services Cost
per Quarter (B)
Annual Cost
Quarterly Svcs
(B)x 4
Annual Cost
(one time/year)
Services
Estimated Cost
(to be confirmed for each
job request)
34 Countryside Library 2640 Sabal Springs 2 22,404
35 Countryside Rec Center 2640 Sabal Springs 4 25,140
36 Countryside Sportsplex 2640 Sabal Springs 2 1,222
37 WPC NE Control 3290 SR 580 4 13,176
Straight Time 7 days 8:00 a.m. to
Midnight $
Overtime 7 days Midnight to
8:00 a.m.$
Facility Name
FACILITY DETAILS
HOURLY RATES
BIDDER: indicate how
as-needed services are
estimated
DAILY/WEEKLY/MONTHLY
ROUTINE SERVICES
QUARTERLY ROUTINE
SERVICES
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4749
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 13.1
SUBJECT/RECOMMENDATION:
Appoint Kristin Langley and Michelle Thomann-Ramirez with terms to expire May 31, 2022 and
appoint an individual with a term to expire May 31, 2022 to the Parks and Recreation Board.
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Parks and Recreation Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
CHAIRPERSON: Mark Antonio Rodriguez
MEETING DATES: Quarterly (4th Tues.) - Jan., April, July, Oct.
PLACE: Council Chambers - 6:30 p.m.
APPTS. NEEDED: 3
THE FOLLOWING ADVISORY BOARD MEMBERS HAD TERMS WHICH EXPIRED AND
NOW REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A
NEW APPOINTEE:
1. Emilio Gonzalez - 1620 Keystone Ct., 33756 - Teacher/Coach P.C. Schools
Original Appointment: 5/15/14
(was serving 1st term which expired 5/31/18)
Interest in reappointment: No
2. Kristin Langley - 1101 Maximo Ave., 33759 - Consultant
Original Appointment: 4/21/16
(was filling unexpired term which expired 5/31/18)
Interest in reappointment: Yes
(1 absence in the last year)
3. Michelle Thomann-Ramirez - 10 S. Keystone Dr., 33755 - Art Educator/Artist
Page 1 City of Clearwater Printed on 7/16/2018
File Number: ID#18-4749
Original Appointment: 4/6/17
(was filling unexpired term which expired 5/31/18)
Interest in reappointment: Yes
(0 absences in the last year)
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE
ABOVE VACANCIES:
1. Jason Hood - 2064 Dunston Cove Rd., 33755 - Owner, Advantage Yours
2. Meg Taylor - 1423 Pinebrook Dr., 33755 - Sales Adm. Manager
Zip codes of current members on board:
1 at 33764
2 at 33765
1 at 33767
Page 2 City of Clearwater Printed on 7/16/2018
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
must be Clearwater resident)
Please type or print clearly.
Name: Kristin Langley
Home Address:
1101 Maximo Avenue
Office Address:
1101 Maximo Avenue
Zip 33759 Zip 33759
Telephone: 727-712-3034 Telephone: 727-712-3034
Cell Phone: 727421-2380 Email Address: klangley1101@gmaiLcom
How long a resident of Clearwater? 16 years
Consultant Employer: mployer: self employed
Field of Education: Other Work Experience:
Degrees in business administration, liberal Project manager, contract writer, and
arts, risk & insurance, CPCU, and PMP risk manager
If retired, former occupation:
Community Activities: Del Oro Groves Neighborhood Association board; clean up Del Oro
Park
Other Interests: reading, walking, biking, environment and nature
Board Service (current and past): Board Preference:
Parks & Recreation
Additional Comments: My grandparents lived in Clearwater in the 1950s. I loved visiting and was
glad to return to live here as an adult.
Signature: Date:
See attached list for boards that require financial disclosure at time of appointment. Please return this
application and board questionnaire to the Official Records & Legislative Services Department, P. 0. Box 4748,
Clearwater, FL 33758-4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue.
Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of
one of the followincl:
Current voter registration within city limits RECEIVED
Valid current Florida Drivers' License issued to an address within city limits
Declaration of Domicile filed with the city clerk affirming residency within city limitsR 3 1 2016
OFFICIAL RECORDS AND
LEGISLATIVE SIMS DEPT
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
Working within the budget, the board is a liaison to the community,
keeps current on projects and activities, and works to maintain the
best parks and recreational facilities in the state.
2. Have you ever observed a board meeting either in person or on the City's TV station C-View?
yes, on TV - council meetings, municipal code enforcement, and
environmental board
3. What background and/or qualifications do you have that you feel would qualify you to serve on
this Board?
I have provided consulting services and project management to
companies and governmental organizations for several decades.
As a consultant, I have to dive in, learn, listen, and then help and
guide.
4. Why do you want to serve on this Board?
Our parks and recreational facilities are as important to Clearwater as our beaches. I love that I can walk in the parks
and see so much wildlife, children playing in the playgrounds and others in the tennis courts and fields. The REC
centers are first rate. I want to be part of the group of people who keep them the place where I and so many others
look forward to playing and spending free time.
Name: Kristin Langley
Board Name: Parks and Recreation
CITY OF CLEARWATER - APPLICATION FOR ADVISORY BOARDS
must be Clearwater resident)
Name: Michelle Thomann - Ramirez
Home Address: Office Address:
10 S. Keystone Dr
Zip 33755 Zip 33755
Telephone: Telephone:
Cell Phone: 727 -507 -1207 E -mail Address: michelletramirez @gmail.com
How long a resident of Clearwater? 1.5 yrs
Occupation: Art Educator /Artist
Field of Education:
BFA
M.ED
Employer: Self
Other Work Experience:
Public schools as teacher, substitute and after school programs
with at risk youth, adults with disabilities. Fine art instructor for private programs.
If retired, former occupation:
Community Activities: Sugar sands volunteer, Second chance for strays volunteer 101 graduate.
Other Interests: arts and healing, community building through the arts, woman and girls at issues
Board Service (current and past): Board Preference:
Nuisance abatement
Parks and Recreation
Community development
Additional Comments:
Signature /i, € > 1i Date: 7/11/15
See attached list for boards that require financial disclosure at time of appointment. Please return this
application and board questionnaire to the Official Records & Legislative Services Department, P. O. Box 4748,
Clearwater, FL 33758 -4748, or drop off your application at City Hall, 2nd Floor, 112 S. Osceola Avenue.
Note: For boards requiring Clearwater residency, this application must be accompanied by a copy of
one of the following:
Current voter registration within city limits
Valid current Florida Drivers' License issued to an address within city limits
Declaration of Domicile filed with the city clerk affirming residency within city limits
Jut. 13 .10/5
BOARD QUESTIONNAIRE
1. What is your understanding of the board's duties and responsibilities?
The board is set up to help with maintaining the parks and recreational
facilities within the guidelines of the state, city and in the communities'
best interest while helping to create an environment that is both managed
correctly and advised to control budget, thoughts of what's needed and
brainstorming.
2. Have you ever observed a board meeting either in person or on C -View, the
City's TV station?
Yes, in the past
3. What background and /or qualifications do you have that you feel would
qualify you to serve on this Board?
I have a Master's in education and Bachelor's in art. I live and partake in my local
parks and I think they are one of our greatest assets in preserving natural
habitats. I believe that I listen well and will look to increase an educational and
involved community. I have used nature as a spring board for artistic projects
and know that as an artist the recreational facilities offer more than what many
people realize. I also believe it is my responsibility as a citizen to protect nature
and to be informed and involved with what happens around me.
4. Why do you want to serve on this Board?
I want to increase my involvement within my community and have a stronger
understanding of what is needed. To perhaps help with projects and ideas to
help maintain and increase community participation and I love nature, and
wildlife.
Name: Michelle Thomann - Ramirez
Board Name: Michelle Ramirez
RECEIVED
JAN 0 5 2016
OFFICIAL RECORDS AND
LEGISLATIVE SRVCS DEPT
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4753
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 13.2
SUBJECT/RECOMMENDATION:
Reappoint Peggy Cutkomp to the Neighborhood and Affordable Housing Advisory Board, as the
real estate professional in connection with affordable housing, with a term to expire June 30,
2022. (consent)
SUMMARY:
APPOINTMENT WORKSHEET
BOARD: Neighborhood and Affordable Housing Advisory Board (NAHAB)
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: N/A (See Special Qualifications)
MEMBERS: 7
CHAIRPERSON: Carmen Santiago
MEETING DATE: 2nd Tues. most months
PLACE: Chambers
APPTS. NEEDED: 1
STAFF LIAISON: Chuck Lane
SPECIAL QUALIFICATIONS: Board to have 1 member in each: Real Estate Professional in
Connection with Affordable Housing; Clearwater Resident; Residential Home Building Industry;
Advocate for Low Income Housing; Not-For-Profit Provider of Affordable Housing;
Banking/Mortgage Industry; Employer’s Representative.
THE FOLLOWING ADVISORY BOARD MEMBER HAS A TERM WHICH WILL BE EXPIRING
AND NOW REQUIRES REAPPOINTMENT FOR A NEW TERM. SHE WISHES TO SERVE
ANOTHER TERM.
(AT THIS TIME THERE ARE NO OTHER QUALIFIED NOMINEES ON FILE)
1. Peggy Cutkomp - 1955 McKinley St., 33765 - Retired R.E. Agent
Original Appointment: 6/18/98
(--1 Absence in the last year)
Interest in reappointment: Yes - (currently serving 4th term until 6/30/18)
Page 1 City of Clearwater Printed on 7/16/2018
File Number: ID#18-4753
(Real Estate professional in connection with affordable housing)
Zip codes of current members:
1 - 33703
1 - 33711
3 - 33756
1 - 33765
1 - 34222
Current Special Qualifications:
1 citizen actively engaged in the banking or mortgage Industry in connection with affordable
housing
1 citizen actively engaged in the residential home building industry in connection with affordable
housing
1 citizen who resides within the City of Clearwater
1 citizen actively engaged as a real estate professional in connection with affordable housing
1 citizen actively engaged as an advocate for low-income persons in connection with affordable
housing
1 citizen actively engaged as a not-for-profit provider of affordable housing
1 citizen who represents employers within the City of Clearwater
Page 2 City of Clearwater Printed on 7/16/2018
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4834
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 13.3
SUBJECT/RECOMMENDATION:
Disband the Strong Mayor Task Force. (consent)
SUMMARY:
The Strong Mayor Task Force completed its review of the city charter and approved
amendments for a mayor-council form of government on Tuesday, July 3, 2018.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 7/16/2018
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4835
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Official Records & Legislative Services
Agenda Number: 13.4
SUBJECT/RECOMMENDATION:
Designate Mayor George N. Cretekos to serve as the City’s official voting delegate at the
Florida League of Cities’ Annual Conference, August 16-18, 2018. (consent)
SUMMARY:
The Florida League of Cities’ Annual Conference will be held at The Diplomat in Hollywood,
Florida on August 16-18.
The League is asking each municipality to designate one official to be the voting delegate at the
Annual Business Session on Saturday, August 18 at 9:00 a.m. Election of League leadership
and adoption of resolutions are undertaken at the business meeting.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 7/16/2018
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4746
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Legal Department
Agenda Number: 14.1
SUBJECT/RECOMMENDATION:
Request for authority to settle the case of City of Clearwater v. B.R.W. Contracting, Inc., Case
No. 13- 7292-CI. (consent)
SUMMARY:
In 2010, the City was using B.R.W. Contracting, Inc. as a general contractor to install a gravity
sewer line in the Overlea/Stevenson Creek neighborhood. During construction, B.R.W. was
cleaning out the new line and caused waste water to back up into several houses and
apartments.
Because of B.R.W.’s failure to address the problem, the City was forced to hire a remediation
company to clean up the residences and repair the damage and/or replace the damaged
property.
The City brought suit against B.R.W. Contracting, Inc. seeking reimbursement for the cost of
the repairs and/or replacement of the damaged property.
Authority is being sought to settle this case for $125,000.00, in exchange for which the City will
deliver a full release to B.R.W., Contracting, Inc., and the pending civil action will be dismissed
with prejudice.
APPROPRIATION CODE AND AMOUNT:
0-590-07590-545900-519-000-000
Page 1 City of Clearwater Printed on 7/16/2018
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 9123-18 2nd rdg
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 14.2
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9123-18 on second reading, annexing certain real properties whose post
office addresses are 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane, Clearwater, Florida
33761, into the corporate limits of the city and redefining the boundary lines of the city to include
said addition.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 7/16/2018
Ordinance No. 9123-18
ORDINANCE NO. 9123-18
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED GENERALLY SOUTH OF CURLEW ROAD,
WEST OF LAKE SHORE LANE AND EAST OF CURLEW
CITY 1ST REPLAT SUBDIVISION AND NORTH OF TRAILS
OF COUNTRYSIDE SUBDIVISION, WHOSE POST OFFICE
ADDRESSES ARE 3474 ASPEN TRAIL, 3490 AND 3492
LAKE SHORE LANE, CLEARWATER, FLORIDA 33761 INTO
THE CORPORATE LIMITS OF THE CITY, AND
REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit B has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
See attached Exhibit A for Legal Description
(ANX2017-12026)
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 9123-18
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
BEARING BASIS:
REFERENCE BEARING OF N85°33'56"E, ALONG THE CENTER LINE OF SURVEY (FLORIDA DEPARTMENT OF
TRANSPORTATION RIGHT OF WAY MAP SECTION NO. 15009‐2540), DERIVED FROM THE FLORIDA STATE
PLANE COORDINATE SYSTEM, TRANSVERSE MERCATOR, WEST ZONE, NORTH AMERICAN DATUM 1983
ADJUSTMENT OF 1990, ORIGINATING FROM VALUES PUBLISHED FOR PINELLAS COUNTY CERTIFIED
CORNER RECORD NO. 102294 AND 102294, PURSUANT TO FLORIDA STATUTE 177‐151.
DESCRIPTION: (RE‐WRITTEN TO RESOLVE AMBIGUITIES)
FOR A POINT OF REFERENCE COMMENCE AT THE SOUTHEAST CORNER OF THE SOUTHEAST 1/4 OF THE
NORTHEAST 1/4 OF SECTION 18, TOWNSHIP 28 SOUTH, RANGE 16 EAST, SAID POINT ALSO BEING THE
POINT OF BEGINNING OF HEREIN DESCRIBED PARCEL; THENCE S00°24'05"E FOR A DISTANCE OF 404.83
FEET TO A POINT ON THE NORTHERLY BOUNDARY LINE OF TRAILS OF COUNTRYSIDE, PLAT BOOK 90,
PAGE 49 OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA; THENCE S89°52'41"W, ALONG SAID
NORTHERLY BOUNDARY LINE FOR A DISTANCE OF 452.36 FEET; THENCE CONTINUE ALONG SAID
NORTHERLY BOUNDARY LINE, S84°41'31"W FOR A DISTANCE OF 941.50 FEET TO A POINT ON THE WEST
BOUNDARY LINE OF THE NORTHEAST 1/4 OF THE SOUTHEAST 1/4 AND THE WEST BOUNDARY LINE OF
THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID SECTION 18; THENCE ALONG THE WEST
BOUNDARY LINE OF THE NORTHEAST 1/4 OF THE SOUTHEAST 1/4 AND THE WEST BOUNDARY LINE OF
THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID SECTION 18 FOR A DISTANCE OF 718.29 FEET TO A
POINT ON THE SOUTHERLY RIGHT OF WAY LINE OF STATE ROAD NO. 586 (CURLEW ROAD) PER FLORIDA
DEPARTMENT OF TRANSPORTATION RIGHT OF WAY MAP SECTION NO. 15009‐2540 AND A POINT OF
CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1832.86 FEET, A CHORD
BEARING AND CHORD DISTANCE OF N71°52'05"E, 16.12 FEET; THENCE ALONG THE ARC OF THE CURVE
AND SAID SOUTHERLY RIGHT OF WAY LINE, 16.12 FEET TO A POINT OF TANGENCY; THENCE
CONTINUING ALONG SAID SOUTHERLY RIGHT OF WAY LINE, S64°00'52"E, 20.10 FEET; THENCE
N72°26'33"E, 23.95 FEET; THENCE N27°53'29"E, 19.74 FEET TO A POINT OF CURVATURE OF A CURVE
CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1832.86 FEET, A CHORD BEARING AND CHORD
DISTANCE OF N74°51'00"E, 101.75 FEET; THENCE ALONG THE ARC OF THE CURVE, 101.77 FEET TO A
POINT OF TANGENCY; THENCE N13°33'35"W, 5.00 FEET TO A POINT OF CURVATURE OF A CURVE
CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1837.86 FEET, A CHORD BEARING AND CHORD
DISTANCE OF N79°22'56"E, 188.65 FEET; THENCE ALONG THE ARC OF THE CURVE, 188.73 FEET TO A
POINT OF TANGENCY; THENCE S07°40'33"E, 7.00 FEET TO A POINT OF CURVATURE OF A CURVE
CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1830.86 FEET, A CHORD BEARING AND CHORD
DISTANCE OF N83°56'42"E, 103.56 FEET; THENCE ALONG THE ARC OF THE CURVE, 103.57 FEET TO A
POINT OF TANGENCY; THENCE N85°33'56"E, 593.93 FEET TO A POINT OF CURVATURE OF A CURVE
CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1330.86 FEET, A CHORD BEARING AND CHORD
DISTANCE OF N86°27'04"E, 56.63 FEET; THENCE ALONG THE ARC OF THE CURVE, 56.63 FEET TO A POINT
OF TANGENCY; THENCE N02°39'43"W, 5.00 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO
THE SOUTHERLY HAVING A RADIUS OF 1835.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF
S88°00'19"E, 298.11 FEET; THENCE ALONG THE ARC OF THE CURVE, 298.44 FEET TO A POINT OF
Exhibit A
TANGENCY AND THE EAST BOUNDARY LINE OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID
SECTION 18; THENCE ALONG SAID EAST BOUNDARY LINE, S00°34'56"E, 360.40 FEET TO THE POINT OF
BEGINNING.
Exhibit B
PROPOSED ANNEXATION MAP
Owner(s):
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E.
Roddey, Christina P. Roddey, Glenn W. Roddey, Kay
R. Schafer, and Benjamin D. Roddey IV
Case: ANX2017-12026
Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln
Property
Size(Acres):
ROW (Acres):
24.46
N/A
Land Use Zoning
PIN: 18-28-16-00000-410-0000
From :
Residential Low (RL),
Transportation Utility
(T/U), Preservation (P) &
Undesignated (pond)
(Pinellas County)
R-3 and A-E (Pinellas
County)
Atlas Page: 166B & 177B
To:
Residential Low (RL),
Water Drainage Feature
& Transportation/Utility
Overlay
Low Density
Residential (LDR) &
Low Medium Density
Residential (LMDR) 12060
60
30 201337
1
2
3
4
35
34
33
32
31
86
SEE PLAT FOR DIME*606060 99201
1
2
3
4
76
86124(S)5 0
50
50
50
141(S)127(S)25
127(S)121(S)129(S)128(S)134(S)129(S)129(S)20115 201331
2
1
2
3 4
1
2
3
4
5
6
7
15
16
17
18
19
20
21
3
4
5
6 5
4
3
2
1 18
17
16
15
14
4
3
2
1 17
16
15
14
13 5
4
3
2
1 17
16
15
14 21
20
19
18
(21)
LAKE
505050
50
50
50
60 I
13
12
11
10
9
8
7
6
5
4
3
2
B(2)
A(1)
1
2
3
4567891011121314
15
16
17
18
19
41
42
43
4450
49
48
54
55
5663
64
6566
67
68
72
73
74
41/00
24.47 A C(C)
1
C U R L E W R D 69th ST NLAKE SHORE LN S KI P P E R T RL 66th ST ASPEN TRL DAVID CT SCOTT CT RODNEY CT MORGAN CT BEECH TRL -Not to Scale--Not a Survey-Rev. 2/22/2018
3474
3490
3492
LOCATION MAP
Owner(s):
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E.
Roddey, Christina P. Roddey, Glenn W. Roddey, Kay
R. Schafer, and Benjamin D. Roddey IV
Case: ANX2017-12026
Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln
Property
Size(Acres):
ROW (Acres):
24.47
N/A
Land Use Zoning
PIN: 18-28-16-00000-410-0000
From :
Residential Low (RL),
Transportation Utility
(T/U), Preservation (P) &
Undesignated (pond)
(Pinellas County)
R-3 and A-E (Pinellas
County)
Atlas Page: 166B & 177B
To:
Residential Low (RL),
Water Drainage Feature
& Transportation/Utility
Overlay
Low Density
Residential (LDR) &
Low Medium Density
Residential (LMDR) US-19 NCURLEW RD 69th ST N298th AVE N70th ST NLAKE SHORE LN NORTHRIDGE DR BRATTLE LN
297th AVE N 66th ST N69th WAY NSEACOL ST 67th ST N68th ST N301st AVE N
300 th AVE N
S K I P P E R T R L 66th WAY N67th WAY NCUMBERLAND TRL E LAKE SHORE LN REDFORD CT W
297th AVE N -Not to Scale--Not a Survey-PROJECT
SITE
Rev. 2/15/2018
AERIAL MAP
Owner(s):
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E.
Roddey, Christina P. Roddey, Glenn W. Roddey, Kay
R. Schafer, and Benjamin D. Roddey IV
Case: ANX2017-12026
Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln
Property
Size(Acres):
ROW (Acres):
24.47
N/A
Land Use Zoning
PIN: 18-28-16-00000-410-0000
From :
Residential Low (RL),
Transportation Utility
(T/U), Preservation (P) &
Undesignated (pond)
(Pinellas County)
R-3 and A-E (Pinellas
County)
Atlas Page: 166B & 177B
To:
Residential Low (RL),
Water Drainage Feature
& Transportation/Utility
Overlay
Low Density
Residential (LDR) &
Low Medium Density
Residential (LMDR)
C U R L E W R D C U R L E W R D 69th ST N69th ST NLAKE SHORE LN LAKE SHORE LN 66th ST 66th ST TALLEY DR TALLEY DR S K I P P E R T R L S K I P P E R T R L ASPEN TRL ASPEN TRL DAVID CT DAVID CT BEECH TRL BEECH TRL SCOTT CT SCOTT CT RODNEY CT RODNEY CT MORGAN CT MORGAN CT LINDA CT LINDA CT FAIRFIELD TRL FAIRFIELD TRL SWEETWATER TRL SWEETWATER TRL BREWTON CT BREWTON CT
WESTVIEW CT WESTVIEW CT -Not to Scale--Not a Survey-Rev. 2/15/2018
EXISTING SURROUNDING USES MAP
Owner(s):
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E.
Roddey, Christina P. Roddey, Glenn W. Roddey, Kay
R. Schafer, and Benjamin D. Roddey IV
Case: ANX2017-12026
Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln
Property
Size(Acres):
ROW (Acres):
24.47
N/A
Land Use Zoning
PIN: 18-28-16-00000-410-0000
From :
Residential Low (RL),
Transportation Utility
(T/U), Preservation (P) &
Undesignated (pond)
(Pinellas County)
R-3 and A-E (Pinellas
County)
Atlas Page: 166B & 177B
To:
Residential Low (RL),
Water Drainage Feature
& Transportation/Utility
Overlay
Low Density
Residential (LDR) &
Low Medium Density
Residential (LMDR) 12060
60
30 201337
1
2
3
4
35
34
33
32
31
86
SEE PLAT FOR DIMENSIONS*606060 99201
1
2
3
4
76
86124(S)50
50
50
50
141(S)127(S)25
127(S)121(S)129(S)128(S)134(S)129(S)129(S)20115 201331
2
1
2
3 4
1
2
3
4
5
6
7
15
16
17
18
19
20
21
3
4
5
6 5
4
3
2
1 18
17
16
15
14
4
3
2
1 17
16
15
14
13 5
4
3
2
1 17
16
15
14 21
20
19
18
(21)
LAKE
505050
50
50
50
60 I
13
12
11
10
9
8
7
6
5
4
3
2
B(2)
A(1)
1
2
3
4567891011121314
15
16
17
18
19
41
42
43
4450
49
48
54
55
5663
64
6566
67
68
72
73
74
41/00
24.47 A C (C)
1
C U R L E W R D 69th ST NLAKE SHORE LN S K I P P E R T R L 66th ST ASPEN TRL DAVID CT SCOTT CT RODNEY CT MORGAN CT BEECH TRL -Not to Scale--Not a Survey-Rev. 2/22/2018
3474
3490
3492
Single Family
Residential
Single Family
Residential
ANX2017-12026 / LUP2018-02001
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R.
Schafer, and Benjamin D. Roddey IV
3474 Aspen Trail, 3490 and 3492 Lake Shore Lane
Page 1 of 3
View looking south at the subject property, 3474 Aspen Trail,
from Curlew Road
View looking west at the subject property from Lake Shore
Lane
View looking south at the subject property’s western boundary
(utility easement) from Curlew Road
View looking southwesterly at the subject property’s
northeastern corner from Curlew Road
View looking north at the subject property from Aspen Trail West of the subject property, on Curlew Road
ANX2017-12026 / LUP2018-02001
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R.
Schafer, and Benjamin D. Roddey IV
3474 Aspen Trail, 3490 and 3492 Lake Shore Lane
Page 2 of 3
North of the subject property, across Curlew Road
View looking easterly along Curlew Road
East of the subject property, across Lake Shore Lane
South of the subject property, on Aspen Trail
View looking westerly along Curlew Road View looking northerly along Lake Shore Lane
ANX2017-12026 / LUP2018-02001
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R.
Schafer, and Benjamin D. Roddey IV
3474 Aspen Trail, 3490 and 3492 Lake Shore Lane
Page 3 of 3
View looking southerly along Lake Shore Lane View looking southerly along Aspen Trail
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 9124-18 2nd rdg
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 14.3
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9124-18 on second reading, amending the future land use plan element of the
Comprehensive Plan of the city to designate the land use for certain real properties whose post
office addresses are 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane, Clearwater, Florida
33761, upon annexation into the City of Clearwater, as Residential Low (RL) and
Water/Drainage Feature, and to change the land use for a 9.20 acre portion o the same real
property from Transportation Utility (T/U) and Preservation (P) (in Pinellas County), to
Residential Low (RL) and Transportation/Utility (T/U) Overlay (1.52 acres only).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 7/16/2018
Ordinance No. 9124-18
ORDINANCE NO. 9124-18
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO DESIGNATE THE
LAND USE FOR CERTAIN REAL PROPERTY LOCATED
GENERALLY SOUTH OF CURLEW ROAD, WEST OF LAKE
SHORE LANE AND EAST OF CURLEW CITY 1ST REPLAT
SUBDIVISION AND NORTH OF TRAILS OF COUNTRYSIDE
SUBDIVISION, WHOSE POST OFFICE ADDRESSES ARE 3474
ASPEN TRAIL, 3490 AND 3492 LAKE SHORE LANE,
CLEARWATER, FLORIDA 33761, UPON ANNEXATION INTO
THE CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL) AND
WATER/DRAINAGE FEATURE, AND TO CHANGE THE LAND
USE FOR A 9.20-ACRE PORTION OF THE SAME REAL
PROPERTY FROM TRANSPORTATION UTILITY (T/U) AND
PRESERVATION (P) (IN PINELLAS COUNTY), TO
RESIDENTIAL LOW (RL) AND TRANSPORTATION/UTILITY
(T/U) OVERLAY (1.52 ACRES ONLY), UPON ANNEXATION
INTO THE CITY OF CLEARWATER; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the amendment to the Future Land Use Element of the Comprehensive
Plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate,
and is consistent with the City’s Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is changed by designating the land use categories for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property Land Use Category
See attached Exhibit A for Legal Description 15.26-acres Designated Residential
Low (RL) & Water/Drainage
Feature upon Annexation
9.2-acre Portion Amended From:
Transportation Utility (T/U) and
Preservation (P) (Pinellas County)
(LUP2018-02001) 9.2-acre Portion Amended To:
Residential Low (RL) and
Transportation/Utility (T/U) Overlay
upon Annexation
The map attached as Exhibit B is hereby incorporated by reference.
Ordinance No. 9124-18
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect contingent upon and subject to the adoption of
Ordinance No. 9123-18 (annexation ordinance), approval of the land use designation by the
Pinellas County Board of Commissioners, where applicable, and thirty-one (31) days post-
adoption. If this ordinance is appealed within thirty (30) days after adoption, then this ordinance will
take effect only after approval of the land use designation by the Pinellas County Board of
Commissioners and upon issuance of a final order determining this amendment to be in
compliance either by the Department of Economic Opportunity (DEO) or the Administration
Commission, where applicable, pursuant to section 163.3187, Florida Statutes. The Community
Development Coordinator is authorized to transmit to Forward Pinellas, in its role as the Pinellas
Planning Council, an application to amend the Countywide Plan in order to achieve consistency
with the Future Land Use Element of the City’s Comprehensive Plan as amended by this
ordinance.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
BEARING BASIS:
REFERENCE BEARING OF N85°33'56"E, ALONG THE CENTER LINE OF SURVEY (FLORIDA DEPARTMENT OF
TRANSPORTATION RIGHT OF WAY MAP SECTION NO. 15009‐2540), DERIVED FROM THE FLORIDA STATE
PLANE COORDINATE SYSTEM, TRANSVERSE MERCATOR, WEST ZONE, NORTH AMERICAN DATUM 1983
ADJUSTMENT OF 1990, ORIGINATING FROM VALUES PUBLISHED FOR PINELLAS COUNTY CERTIFIED
CORNER RECORD NO. 102294 AND 102294, PURSUANT TO FLORIDA STATUTE 177‐151.
DESCRIPTION: (RE‐WRITTEN TO RESOLVE AMBIGUITIES)
FOR A POINT OF REFERENCE COMMENCE AT THE SOUTHEAST CORNER OF THE SOUTHEAST 1/4 OF THE
NORTHEAST 1/4 OF SECTION 18, TOWNSHIP 28 SOUTH, RANGE 16 EAST, SAID POINT ALSO BEING THE
POINT OF BEGINNING OF HEREIN DESCRIBED PARCEL; THENCE S00°24'05"E FOR A DISTANCE OF 404.83
FEET TO A POINT ON THE NORTHERLY BOUNDARY LINE OF TRAILS OF COUNTRYSIDE, PLAT BOOK 90,
PAGE 49 OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA; THENCE S89°52'41"W, ALONG SAID
NORTHERLY BOUNDARY LINE FOR A DISTANCE OF 452.36 FEET; THENCE CONTINUE ALONG SAID
NORTHERLY BOUNDARY LINE, S84°41'31"W FOR A DISTANCE OF 941.50 FEET TO A POINT ON THE WEST
BOUNDARY LINE OF THE NORTHEAST 1/4 OF THE SOUTHEAST 1/4 AND THE WEST BOUNDARY LINE OF
THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID SECTION 18; THENCE ALONG THE WEST
BOUNDARY LINE OF THE NORTHEAST 1/4 OF THE SOUTHEAST 1/4 AND THE WEST BOUNDARY LINE OF
THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID SECTION 18 FOR A DISTANCE OF 718.29 FEET TO A
POINT ON THE SOUTHERLY RIGHT OF WAY LINE OF STATE ROAD NO. 586 (CURLEW ROAD) PER FLORIDA
DEPARTMENT OF TRANSPORTATION RIGHT OF WAY MAP SECTION NO. 15009‐2540 AND A POINT OF
CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1832.86 FEET, A CHORD
BEARING AND CHORD DISTANCE OF N71°52'05"E, 16.12 FEET; THENCE ALONG THE ARC OF THE CURVE
AND SAID SOUTHERLY RIGHT OF WAY LINE, 16.12 FEET TO A POINT OF TANGENCY; THENCE
CONTINUING ALONG SAID SOUTHERLY RIGHT OF WAY LINE, S64°00'52"E, 20.10 FEET; THENCE
N72°26'33"E, 23.95 FEET; THENCE N27°53'29"E, 19.74 FEET TO A POINT OF CURVATURE OF A CURVE
CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1832.86 FEET, A CHORD BEARING AND CHORD
DISTANCE OF N74°51'00"E, 101.75 FEET; THENCE ALONG THE ARC OF THE CURVE, 101.77 FEET TO A
POINT OF TANGENCY; THENCE N13°33'35"W, 5.00 FEET TO A POINT OF CURVATURE OF A CURVE
CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1837.86 FEET, A CHORD BEARING AND CHORD
DISTANCE OF N79°22'56"E, 188.65 FEET; THENCE ALONG THE ARC OF THE CURVE, 188.73 FEET TO A
POINT OF TANGENCY; THENCE S07°40'33"E, 7.00 FEET TO A POINT OF CURVATURE OF A CURVE
CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1830.86 FEET, A CHORD BEARING AND CHORD
DISTANCE OF N83°56'42"E, 103.56 FEET; THENCE ALONG THE ARC OF THE CURVE, 103.57 FEET TO A
POINT OF TANGENCY; THENCE N85°33'56"E, 593.93 FEET TO A POINT OF CURVATURE OF A CURVE
CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1330.86 FEET, A CHORD BEARING AND CHORD
DISTANCE OF N86°27'04"E, 56.63 FEET; THENCE ALONG THE ARC OF THE CURVE, 56.63 FEET TO A POINT
OF TANGENCY; THENCE N02°39'43"W, 5.00 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO
THE SOUTHERLY HAVING A RADIUS OF 1835.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF
S88°00'19"E, 298.11 FEET; THENCE ALONG THE ARC OF THE CURVE, 298.44 FEET TO A POINT OF
Exhibit A
TANGENCY AND THE EAST BOUNDARY LINE OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID
SECTION 18; THENCE ALONG SAID EAST BOUNDARY LINE, S00°34'56"E, 360.40 FEET TO THE POINT OF
BEGINNING.
FUTURE LAND USE MAP
Owner(s):
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E.
Roddey, Christina P. Roddey, Glenn W. Roddey, Kay
R. Schafer, and Benjamin D. Roddey IV
Case: LUP2018-02001
Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln
Amendment
Size(Acres):
Total Property
Size (Acres):
9.20 Acres for areas currently
designated Pres. & T/U only
(exclu. Pond)
24.46
Land Use Zoning
PIN: 18-28-16-00000-410-0000 From:
Residential Low (RL),
Transportation Utility
(T/U), Preservation (P) &
Undesignated (pond)
(Pinellas County)
R-3 and A-E (Pinellas
County)
To:
Residential Low (RL),
Water Drainage Feature
& Transportation/Utility
Overlay
Low Density
Residential (LDR) &
Low Medium Density
Residential (LMDR)
Atlas Page: 166B & 177B 12060
60
30 27
1
2
3
35
34
33
32
86
SEE PLAT FOR DIM*606060 99201
1
2
3
4
5
7
86124(S)5 0
50
50
50
141(S)127(S)25
127(S)121(S)129(S)128(S)134(S)129(S)129(S)20115
1
2
1
2
3 4
1
2
3
4
5
6
17
18
19
20
21
3
4
5 4
3
2
1 18
17
16
15
4
3
2
1 17
16
15
14
3
2
1 17
16
15 20
19
18
(21)
LAKE
50
505050
50
50
50
6091668 I
15
14
13
12
11
10
9
8
7
6
5
4
3
2
B(2)
A(1)
1
2
3
4567891011121314
15
16
17
18
19
40
41
42
43
44
4551
50
49
48
54
55
56
5762
63
64
6566
67
68
69
72
73
74
75
41/00
24.47 A C(C)
1
C U R L E W R D 69th ST NLAKE SHORE LN S K I P P E R T R L ASPEN TRL 66th ST BEECH TRL RODNEY CT DAVID CT SCOTT CT MORGAN CT FAIRFIELD TRL SWEETWATER TRL -Not to Scale--Not a Survey-Rev. 2/23/2018
3474
3490
3492
Exhibit B
PLANNING & DEVELOPMENT DEPARTMENT
COMMUNITY DEVELOPMENT BOARD STAFF REPORT
MEETING DATE: June 19, 2018
AGENDA ITEM: F.1.
CASE: LUP2018-02001
REQUEST: To amend the Future Land Use Map designation for a 9.20-acre
portion of property from Transportation Utility (T/U) and Preservation
(P) (Pinellas County) to Residential Low (RL) and
Transportation/Utility (T/U) Overlay (City of Clearwater) upon
annexation
GENERAL DATA:
Applicant ......................... Benjamin Roddey IV
Owners .............................
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey,
Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and
Benjamin D. Roddey IV
Location .......................... 3474 Aspen Trail, 3490 and 3492 Lake Shore Lane, located at the
southwest corner of Curlew Road and Lake Shore Lane
Property Size ................... 9.20-acre portion of a 24.46-acre parcel
Updated Background:
This case was previously considered by the Community Development Board at its April 17, 2018 meeting.
However, after that meeting, it was realized that the application did not include the authorization from all
property owners listed on the deed. New corrected applications have been filed and the case is being
processed again. The original submittal package included a request to rezone the property which has since
been withdrawn. The remainder of this report and analysis has been updated to reflect the changes to the
application and ownership and the withdrawal of the rezoning application.
This case involves 9.20 acres of a 24.46-acre parcel located on the southwest corner of Curlew Road and
Lake Shore Lane. The parcel is owned by Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey,
Christina P. Roddey, Glenn W. Roddey, Kay R. Schafer, and Benjamin D. Roddey IV. Currently, the
property is occupied by two single family homes, one of which is accessed from Lake Shore Lane along the
eastern boundary of the site, and one which is accessed from Aspen Trail which terminates at the southern
property line. Additionally, there is a detached garage and barn on the property. A 4.8-acre stormwater pond
provides stormwater storage and treatment for the neighborhood to the south of the subject site through
drainage easements.
Community Development Board – April 17, 2018
Revised for Community Development Board – June 19, 2018
LUP2018-02001- Page 2 of 11
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
The property is within Pinellas County’s jurisdiction, and the applicant has submitted a Petition for
Annexation (ANX2017-12026) that is being processed concurrently with this case at the June 21, 2018 City
Council meeting. Annexation is required in order to connect to City services when the site is redeveloped in
the future. Map 1 shows the entire parcel’s future land use designations in Pinellas County, and Maps 2 and 3
show the general location of the property and an aerial view of the amendment area.
According to the Habitat Assessment Memo prepared by Earth Resources Consulting Scientists and provided
by the applicant, in addition to the stormwater pond which is classified by the Southwest Florida Water
Management District (SWFWMD) as surface water authorized for stormwater use, the majority of the upland
area on the property is characterized by various grasses that are maintained by mowing. There are also
remnants of oak hammocks, but the report found no natural wetlands within the property. There is a utility
line traversing the property’s western boundary, and this area is also mowed. Some of this upland area is
currently designated as Residential Low (RL) on the County’s Future Land Use Map, while areas around the
pond and within the utility easement (8.845 acres in total) are incorrectly designated as Preservation (P) on
the map. The City’s Comprehensive Plan provides for the application of the Transportation/Utility (T/U)
overlay to recognize utility transmission lines located in an easement that are less than 10 acres in size. The
area within the existing utility easement is approximately 1.52 acres in size, and is currently designated
Transportation/Utility (T/U) in the northernmost portion of the easement (0.355 acres) and Preservation (P)
(1.165 acres) in the remainder of the easement; therefore, the application of the Transportation/Utility (T/U)
Overlay with Residential Low (RL) underneath is appropriate within this easement.
The 10.46 acres of land currently designated as Residential Low (RL) in the County will continue to be
designated as Residential Low (RL) on the City’s map upon annexation and are therefore not the subject of
the remainder of this report. Similarly, the existing 4.8-acre stormwater pond, which is undesignated on
Pinellas County’s Future Land Use Map, will be appropriately designated upon annexation as
Water/Drainage Feature, consistent with the City’s Comprehensive Plan, and is also excluded from the
remainder of the analysis in this report.
The request is to change the Future Land Use Map designation for a 9.20-acre portion of the subject property
from Transportation Utility (T/U) and Preservation (P) (Pinellas County) to Residential Low (RL) and
Transportation/Utility (T/U) Overlay (City of Clearwater) upon annexation. The property will be assigned a
Zoning Atlas designation of Low Density Residential (LDR) on the southern 12.74 acres of the site, and the
Low Medium Density Residential (LMDR) District along the northern 11.72 acres of the site upon
annexation into the City (no separate application for rezoning required). The applicant has indicated he
would like to develop the site with approximately 30 single-family houses; however, no site plan has been
submitted at this time. The applicant understands all necessary approvals and permits must be obtained
before development of the subject site occurs.
Community Development Board – April 17, 2018
Revised for Community Development Board – June 19, 2018
LUP2018-02001- Page 3 of 11
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Map 1 Pinellas County Future Land Use Map (Current Designations)
Proposed amendment area includes all Preservation (P) and Transportation/Utility (T/U) areas
Map 2 Map 3
RL
RL
Undesignated
(Water)
T/U P
P
P
RL
RL
R/OL
Community Development Board – April 17, 2018
Revised for Community Development Board – June 19, 2018
LUP2018-02001- Page 4 of 11
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Vicinity Characteristics:
Map 4 shows the existing surrounding uses. The subject property is surrounded by single family homes on
all sides, including to the north across Curlew Road and to the east across Lake Shore Lane. The residences
to the east are within the City of Clearwater jurisdiction, while the others remain in Pinellas County.
Map 4
As shown on Map 5, the abutting future land use designations are primarily Residential Low (RL), which is
designated on the north, east, south and west sides. Additionally, adjacent to the northwest corner there is a
small area (two parcels) designated Residential/Office Limited (R/OL) along Curlew Road.
A comparison between the uses, densities and intensities allowed by the present and proposed Future Land
Use Map designation appears in Table 1, along with the consistent zoning districts.
Map 5
Community Development Board – April 17, 2018
Revised for Community Development Board – June 19, 2018
LUP2018-02001- Page 5 of 11
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Table 1. Uses, Densities and Intensities Allowed by Present and Proposed Future Land Use Designations
Present FLUM Designation Requested FLUM Designation
Preservation (P)
(8.845 acres)
Transportation/
Utility (T/U)
(0.355 acres)
Residential Low (RL)
(9.20 acres)
Transportation/
Utility (T/U) Overlay
(1.52 acres)
Primary
Uses:
Natural/Undeveloped
Water Features;
Beaches and Dunes;
Environmental Parks
Airports; Marina;
Utility Facilities
Low Density
Residential
Utility transmission line
located in an easement
Maximum
Density:
0 dwelling units per
acre
0 dwelling units per
acre
5 dwelling units per
acre
Based upon the underlying
future land use
(RL proposed)
Maximum
Intensity:
FAR 0.10; ISR 0.20 FAR 0.70; ISR 0.90 FAR 0.40; ISR 0.65 Based upon the underlying
future land use
(RL proposed)
Consistent
Zoning
Districts:
Preservation (P) Institutional (I) Low Density
Residential (LDR),
Low Medium Density
Residential (LMDR)
Consistent with all zoning
districts
REVIEW CRITERIA:
Consistency with the Clearwater Comprehensive Plan [Sections 4-603.F.1 and 4-603.F.2]
Recommended Findings of Fact:
Applicable goals and objectives of the Clearwater Comprehensive Plan which support the proposed
amendment include:
Goal A.2 A sufficient variety and amount of future land use categories shall be provided to accommodate
public demand and promote infill development.
Goal A.4. The City shall work toward a land use pattern that can be supported by the available community
and public facilities that would be required to serve the development.
Objective A.4.1 The City’s Concurrency Management System will ensure that compatibility of all proposed
development with the capacities of the existing and planned support facilities for which a level of service has
been adopted.
Objective A.6.4 Due to the built-out character of the city of Clearwater, compact urban development within
the urban service area shall be promoted through application of the Clearwater Community Development
Code.
Goal A.7 The City of Clearwater shall ensure the efficient delivery of urban services and unified land use
and property maintenance standards, as well as foster community identity and reduce sources of
environmental contamination through the annexation of unincorporated properties within the Clearwater
Planning Area.
Policy D.1.2.1 Sewer services shall not be extended to properties outside of the corporate limits of the City
unless an agreement to annex or a petition to annex is filed and approved by the Clearwater City Council.
Community Development Board – April 17, 2018
Revised for Community Development Board – June 19, 2018
LUP2018-02001- Page 6 of 11
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Sufficient capacity must exist to serve the areas committed to City service, as well as those proposed for
service.
Objective F.1.3 The City shall continue to maintain and enhance the City's wildlife and natural native
vegetation resources.
Policy F.1.3.2 Limit alteration of all urban forests utilizing the Community Development Code; protect
natural and mitigated wetlands, marine life, shoreline vegetation, and wildlife habitat in the City from
disturbance and destruction.
The Residential Low (RL) future land use designation is primarily proposed in areas that are currently
designated as Preservation (P) but do not meet the characteristics for that category, as detailed in the Habitat
Assessment Memo. The onsite stormwater pond is not classified as a natural wetland, but the pond margins
contain a mixture of naturally recruited wetland trees and herbaceous vegetation. The pond will remain
onsite, and any impacts or changes to the pond would be evaluated as part of the site plan review process.
Modifications to the pond may be allowed, but changes must be consistent with City and SWFWMD
stormwater regulations.
The proposed amendment would allow for the property to be developed as a new single-family subdivision
which is compatible with the surrounding single-family residential uses. Future development will be able to
connect to the City’s sanitary sewer service. The proposed Transportation/Utility (T/U) Overlay would be
designated over the existing utility easement along the western boundary. The proposal does not degrade the
level of service for public facilities below the adopted standards (a detailed public facilities analysis follows
in this report).
Recommended Conclusions of Law:
The request does not conflict with the goals, objectives and policies of the Clearwater Comprehensive Plan
and furthers said plan as indicated in the goals and objectives listed above.
Consistency with the Countywide Rules
Recommended Findings of Fact:
The underlying Countywide Plan Map categories on the 9.20-acre proposed amendment area are
Preservation (P) and Public/Semi-Public (P/SP). The proposed amendment area is surrounded by properties
designated Residential Low Medium (RLM), including portions of the subject parcel. The proposed City of
Clearwater future land use designation of Residential Low (RL) will necessitate an amendment from the
Preservation (P) and Public/Semi-Public (P/SP) categories to the Residential Low Medium (RLM) category
in order to maintain consistency between the City’s Future Land Use Map and the Countywide Plan Map.
Section 2.3.3.2 of the Countywide Rules states that the Residential Low Medium (RLM) category is intended
to depict areas that are now developed, or appropriate to be developed, in a suburban, low density or
moderately dense residential manner; and to recognize such areas as primarily well-suited for residential uses
that are consistent with the suburban qualities, transportation facilities, including transit, and natural
resources of such areas.
Community Development Board – April 17, 2018
Revised for Community Development Board – June 19, 2018
LUP2018-02001- Page 7 of 11
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
The proposed use, as indicated by the applicant, is a low density residential development, which is an
appropriate use within the area and is consistent with the proposed and surrounding Countywide Plan Map
categories.
Recommended Conclusions of Law:
The proposed Future Land Use Map amendment is consistent with the purpose of the proposed category in
the Countywide Rules.
Compatibility with Surrounding Properties/Character of the City & Neighborhood [Section 4-603.F.3
and Section 4-603.F.6]
Recommended Findings of Fact:
Existing surrounding uses consist of single family residential adjacent to the south, as well as across Lake
Shore Lane to the east and Curlew Road to the north, and across the utility easement to the west. The
redevelopment of the property with a residential use is compatible with the surrounding properties and
neighborhood.
The proposed Residential Low (RL) future land use category primarily permits residential development at 5
dwelling units per acre. Surrounding properties are also designated Residential Low (RL); therefore, the
requested category is consistent with the designations in the vicinity and will allow development that is in
character with the surrounding properties and neighborhoods.
Recommended Conclusions of Law:
The proposed Residential Low (RL) future land use category is in character with the Future Land Use Map
designations in the area. Further, the proposal is compatible with surrounding uses and consistent with the
character of the surrounding properties and neighborhood.
Sufficiency of Public Facilities [Section 4-603.F.4]
Recommended Findings of Fact:
To assess the sufficiency of public facilities needed to support potential development on the proposed
amendment area, the maximum development potential of the proposed amendment area under the present
and requested City Future Land Use Map designations were analyzed.
Community Development Board – April 17, 2018
Revised for Community Development Board – June 19, 2018
LUP2018-02001- Page 8 of 11
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Table 2. Development Potential for Existing & Proposed FLUM Designations
Present FLUM Designations Requested FLUM
Designations
P T/U Total RL
(+ T/U Overlay)3 Net Change
Site Area 8.845 AC
(385,288.2 SF)
0.355 AC
(15,463.8 SF)
9.20 AC
(400,752 SF)
9.20 AC + 1.52 AC3
(400,752 SF)
Maximum
Development
Potential
8 DUs1
0 SF2
0.10 FAR
0 DUs
10,824 SF
0.70 FAR
8 DUs
10,824 SF
N/A
46 DUs
0 SF4
0.4 FAR
+38 DUs
-10,824 SF
-0.1 to 0.7 FAR
Notes:
1. Residential uses are not permitted within the Preservation (P) District, but the Preservation (P) future land use category permits 1
unit per acre to potentially be utilized through transfer of development rights or to be constructed on another non-preservation area
on the same development parcel.
2. Non-residential uses permitted through the consistent Preservation (P) District are limited to marinas and their accessory
structures and environmental parks, which are limited to boardwalks, picnic structures, and the like.
3. Transportation Utility (T/U) Overlay category development potential (density, intensity and ISR) is based upon the underlying
future land use; LUP2018-02001 proposes RL as the underlying future land use in this area with the T/U Overlay
4. FAR is not used to regulate residential uses and there are no non-residential uses permitted through the Low Density Residential
(LDR) and Low Medium Density Residential (LMDR) zoning districts; therefore, the square footage development potential is
zero.
Abbreviations:
FLUM – Future Land Use Map DUs – Dwelling Units
AC – Acres FAR – Floor Area Ratio
SF – Square feet
As shown in the table, there is an increase in residential development potential across the amendment area
which would affect public facilities as detailed further below. The following analysis compares the
maximum potential development of the proposed Residential Low (RL) future land use developed with 46
detached dwellings to the maximum development potential of the existing Preservation (P) future land use
category developed with 8 detached dwellings plus the development potential of the Transportation/Utility
(T/U) land use category developed with a nonresidential use (10,824 SF public transportation facility). An
increase in demand of several public facilities could be expected if the subject property redevelops; however,
there is adequate capacity to serve the property.
Potable Water
The increase in development potential from this amendment would result in an increase in potable water use
of 9,634 gallons per day. This is determined by comparing the potential potable water utilization of the
maximum density allowed by the proposed land use developed with a residential use (12,972 gallons per
day) to the potential utilization of the maximum residential and nonresidential development allowed by the
current land use Preservation (P) and Transportation/Utility (T/U) future land use designations (3,338 gallons
per day). The City’s current potable water demand is 12.61 million gallons per day (MGD). The City’s
adopted level of service (LOS) standard for potable water service is 120 gallons per day per capita, while the
actual usage is estimated at 76 gallons per day per capita (2015 Annual Water Report). The City’s 10-year
Water Supply Facilities Work Plan (2016-1026 Planning Period), completed in October 2017, indicates that
based on the updated water demand projections and other factors, the City has adequate water supply and
potable water capacity for the 10-year planning horizon.
Community Development Board – April 17, 2018
Revised for Community Development Board – June 19, 2018
LUP2018-02001- Page 9 of 11
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
Wastewater
The increase in development potential from this amendment would also result in an increase in wastewater
production of 8,778 gallons per day of wastewater. This is determined by comparing the potential wastewater
generation of the proposed land use developed with a residential use (11,674 gallons) to the potential
wastewater generation of a nonresidential use and residential units that could be permitted through the
current land use designations (2,986 gallons). The subject property is served by the Northeast Water
Reclamation Facility, which presently has excess permitted capacity estimated to be 7.12 million gallons per
day. Therefore, there is excess sanitary sewer capacity to serve the amendment area.
Solid Waste
The proposed amendment could result in a decrease of 113.6 tons per year of solid waste generated when
comparing the amount of waste generated by the maximum density for a residential use under Residential
Low (RL) to that of the maximum density residential use under Preservation (P) and maximum size of a
transportation facility under the Transportation/Utility (T/U) land use. All solid waste disposal is handled by
Pinellas County at the Pinellas County Waste-to-Energy Plant and the Bridgeway Acres Sanitary Landfill
which has significant capacity. Additionally, the City provides a full-service citywide recycling program
which diverts waste from the landfill, helping to extend the lifespan of Bridgeway Acres. There is excess
solid waste capacity to serve the amendment area.
Parkland
The City’s adopted LOS for parkland acreage, which is 4 acres per 1,000 population, will not be impacted by
this proposed amendment. Under both the existing and proposed land use, the LOS citywide will remain at
15.46 acres per 1,000 population.
Stormwater
Site plan approval will be required before the property can be redeveloped. At that time, the stormwater
management system for the site will be required to meet all City and SWFWMD stormwater management
criteria. The existing stormwater pond will need to continue to provide storage and treatment for the
neighborhood to the south and provide storage and treatment for new development on the parcel.
Coordination regarding location of drainage easements will be addressed through the storm system approval
and platting process.
Streets
The property is located at the southwest corner of Curlew Road and Lake Shore Lane, which is east of US
Highway 19. Curlew Road, which is a six-lane, divided facility that is classified as a principal arterial and
maintained by FDOT. The intersection of Lake Shore Lane and Curlew Road is not signalized. The site is
currently primarily vacant, with only two residences on the property. Therefore, any new development will
result in the generation of new trips.
The amendment would produce an additional 2,541 trips per day. This is determined by using the typical
traffic impacts figure (trips per day per acres) in the Countywide Rules for the Countywide Plan Map
category that is consistent with the current and proposed land use categories in the City, which is the
standard used to evaluate potential impacts for Future Land Use Map amendments. For this amendment,
Community Development Board – April 17, 2018
Revised for Community Development Board – June 19, 2018
LUP2018-02001- Page 10 of 11
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
since the City’s Preservation (P) category allows for one dwelling unit per acre to potentially be constructed
on the development parcel, the trip generation rate for the Countywide Plan Map category of Residential
Low Medium (RLM) was utilized to determine the impact of those 8 dwelling units, and the trip generation
rate for the Countywide Plan Map category of Public/Semi-Public (P/SP) with a transportation use was
utilized for the remainder of the proposed amendment area which is currently designated as
Transportation/Utility (T/U) on the City’s map.
The number of new daily or peak hour trips for the development project will be determined at the time of site
plan review and impacts will be assessed under the City’s Mobility Management System in the Community
Development Code. The Forward Pinellas (Pinellas County’s Metropolitan Planning Organization) 2017
Level of Service Report shows Curlew Road is not a deficient roadway; therefore, a transportation
management plan and/or traffic impact study is not mandatory but may be required along with payment of
the multi-modal impact fee. City staff will review the traffic impacts at the time of site plan review and
determine what additional plans or studies may be required.
Recommended Conclusions of Law:
Based upon the findings of fact, it is determined that the proposed change will not result in the degradation
of the existing levels of service for potable water, sanitary sewer, solid waste, parkland, stormwater
management and streets.
Impact on Natural Resources [Section 4-603.F.5]
Recommended Findings of Fact:
According to the Habitat Assessment Memo, the overall property contains remnants of oak hammocks, but
these are primarily located outside of the proposed amendment area. The onsite stormwater pond is not
classified as a natural wetland, but the pond margins contain a mixture of naturally recruited wetland trees
and herbaceous vegetation. The pond will remain onsite, and any impacts or changes to the pond would be
evaluated as part of the site plan review process. Modifications to the pond may be allowed, but changes
must be consistent with City and SWFWMD stormwater regulations. The City’s codes require that
development is compliant with the City’s tree preservation, landscaping and stormwater management
requirements, all of which are assessed at the time of site plan review.
Recommended Conclusions of Law:
Based upon the findings of fact, it is determined that the proposed Future Land Use Map amendment will not
negatively impact natural resources on the subject property.
Community Development Board – April 17, 2018
Revised for Community Development Board – June 19, 2018
LUP2018-02001- Page 11 of 11
Level III Comprehensive Plan Amendment Review
PLANNING & DEVELOPMENT
LONG RANGE PLANNING DIVISION
SUMMARY AND RECOMMENDATION:
No amendment to the Comprehensive Plan or Future Land Use Map shall be recommended for approval or
receive a final action of approval unless it complies with the standards contained in Section 4-603.F,
Community Development Code. Table 3 below depicts the consistency of the proposed amendment with the
standards pursuant to Section 4-603.F:
Table 3. Consistency with Community Development Code Standards for Review
CDC Section 4-603 Standard Consistent Inconsistent
F.1 The amendment will further implementation of the
Comprehensive Plan consistent with the goals, policies
and objectives contained in the Plan.
X
F.2 The amendment is not inconsistent with other provisions
of the Comprehensive Plan.
X
F.3 The available uses, if applicable, to which the properties
may be put are appropriate to the properties in question
and compatible with existing and planned uses in the
area.
X
F.4 Sufficient public facilities are available to serve the
properties.
X
F.5 The amendment will not adversely affect the natural
environment.
X
F.6 The amendment will not adversely impact the use of
properties in the immediate area.
X
Based on the foregoing, the Planning and Development Department recommends the following action:
Recommend APPROVAL of the Future Land Use Map Amendment for the 9.20-acre portion of property
from Transportation/Utility (T/U) and Preservation (P) to Residential Low (RL) and Transportation/Utility
(T/U) Overlay.
Prepared by Planning and Development Department Staff:
Lauren Matzke, AICP
Long Range Planning Manager
ATTACHMENTS: Ordinance No. 9124-18
Resume
Photographs of Site and Vicinity
ANX2017-12026 / LUP2018-02001
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R.
Schafer, and Benjamin D. Roddey IV
3474 Aspen Trail, 3490 and 3492 Lake Shore Lane
Page 1 of 3
View looking south at the subject property, 3474 Aspen Trail,
from Curlew Road
View looking west at the subject property from Lake Shore
Lane
View looking south at the subject property’s western boundary
(utility easement) from Curlew Road
View looking southwesterly at the subject property’s
northeastern corner from Curlew Road
View looking north at the subject property from Aspen Trail West of the subject property, on Curlew Road
ANX2017-12026 / LUP2018-02001
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R.
Schafer, and Benjamin D. Roddey IV
3474 Aspen Trail, 3490 and 3492 Lake Shore Lane
Page 2 of 3
North of the subject property, across Curlew Road
View looking easterly along Curlew Road
East of the subject property, across Lake Shore Lane
South of the subject property, on Aspen Trail
View looking westerly along Curlew Road View looking northerly along Lake Shore Lane
ANX2017-12026 / LUP2018-02001
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R.
Schafer, and Benjamin D. Roddey IV
3474 Aspen Trail, 3490 and 3492 Lake Shore Lane
Page 3 of 3
View looking southerly along Lake Shore Lane View looking southerly along Aspen Trail
C OMMUNITY & ENVIRONMENTAL DEFENSE SERVICES
Richard D. Klein, President (410) 654-3021
606A Freeland Road E-Mail Rklein@ceds.org
Freeland, Maryland 21053 Web Page: www.ceds.org
March 28, 2018
Lauren Matzke
Long Range Planning Manager
Planning and Development Department
100 South Myrtle Avenue
Clearwater, Florida 33756
RE: 3474 Aspen Trail Environmental Comments
Dear Ms. Matzke:
I am assisting the Trails of Countryside
Homeowners Association with concerns
regarding the 3474 Aspen Trail rezoning-
annexation request. The 24.5-acre tract owned by
the applicant, Mr. Benjamin Roddey, III, is shown
in the 2017 aerial photo to the right. Trails of
Countryside residents live in the neighborhood
seen to the south of the tract.
While Association members would prefer
to preserve the 24.5-acre tract in the current,
mostly natural state, they also respect the owners
right to make use of their property. Of greatest
concern is preserving the quality of the onsite stormwater management facility known locally as
Aspen Trail Lake. In these comments I offer suggestions for how the owner could develop the
site in a way that achieves his goals and preserve Aspen Trail Lake too. These suggestions were
offered to the owner's representatives at a recent meeting. The Association is awaiting the
owner's response.
Map A-11, in the City of Clearwater Comprehensive Plan, shows that the 24.5-acre tract
contains a wildlife Hot Spot (Multiple Species Habitat). Hot Spots are described as
"Representing biological diversity, created by aggregation of predictive habitat maps for
wading birds, important natural communities, and 44 focal species. It also includes
known species and community locations."
Finding Equitable Solutions to Land Use & Environmental Conflicts
2
Pictured to the right is one of the Bald Eagles frequenting Aspen Trail
Lake. Other wildlife observed on the site includes: gulls, many varieties of ibis,
red tail hawks, chuck-wills-widow, raccoons, otters, turtles, Florida scrub jay,
mourning doves, Pileated woodpeckers, red headed woodpeckers, Cardinals,
Roseate Spoonbills, Moorhens, Great Egrets, and coyotes.
Pictured to the left are two of the many Wood Storks that frequent
Aspen Trail Lake. This species (Mycteria americana) is considered
threatened by the U.S. Fish & Wildlife Service and the Florida Fish &
Wildlife Conservation Commission.1
Association members are concerned that the proposed
development of the site would result in the loss of much of the trees, shrubs and other habitat
elements which allowed the Aspen Trail Lake tract to attain wildlife Hot Spot status.
Additionally, conventional development could substantially increase stormwater pollutant loads
to Aspen Trail Lake. The rise in pollutant loadings would result from an increase in the area of
rooftops, streets, and other impervious surfaces draining to the Lake.
The graph to the right compares nutrient
removal efficiencies for the six most common
stormwater Best Management Practice (BMP)
categories.2 The efficiencies presented in this graph
mirrors those provided in Appendix D, of the Pinellas
County Stormwater Manual .3 The graph shows that
bioretention and other infiltration practices are the
most effective BMPs with regard to keeping nutrients
out of downstream waters. These practices are also the
most effective with regard to other stormwater
pollutants and maintaining groundwater recharge.
On the next page is the USDA Web Soil Survey map for the 24.5-acre Aspen Trail Lake
tract. Added to the map is the Depth to Water values from Web Soil Survey.
1 See the Florida Fish & Wildlife Conservaton Commission Wood Stork webpage at:
http://myfwc.com/wildlifehabitats/imperiled/profiles/birds/wood-stork/
2 The data presented in this graph is from Table A-5, Recommendations of the Expert Panel to Define Removal
Rates for Urban Stormwater Retrofit Projects, Chesapeake Stormwater Network, available online at:
http://www.chesapeakebay.net/documents/Final_CBP_Approved_Expert_
Panel_Report_on_Stormwater_Retrofits--_short.pdf
3 The Pinellas County Stormwater Manua l is a va ilable online at:
http://www.pinellascounty.org/plan/stormwater_manual.htm
Soil Map—Pinellas County, Florida
(Aspen Trail Lake Soils Map)
Natural Resources
Conservation Service
Web Soil Survey
National Cooperative Soil Survey
3/19/2018
Page 1 of 331036703103720310377031038203103870310392031039703103670310372031037703103820310387031039203103970329510329560329610329660329710329760329810329860329910329960330010
329510 329560 329610 329660 329710 329760 329810 329860 329910 329960 330010
28° 3' 1'' N 82° 44' 4'' W28° 3' 1'' N82° 43' 46'' W28° 2' 50'' N
82° 44' 4'' W28° 2' 50'' N
82° 43' 46'' WN
Map projection: Web Mercator Corner coordinates: WGS84 Edge tics: UTM Zone 17N WGS84
0 100 200 400 600
Feet
0 30 60 120 180
Meters
Map Scale: 1:2,350 if printed on A landscape (11" x 8.5") sheet.
Soil Map may not be valid at this scale.
4
The Pinellas County Stormwater Manual calls for a minimum of two feet of unsaturated
soil beneath practices utilizing infiltration to achieve a high pollutant removal efficiency. Since
these practices extend two- to four-feet below the soil surface, a minimum six-foot Depth to
Water would be needed to accommodate highly-effective stormwater BMPs. The Web Soil
Survey map shows that a Depth to Water of six-feet or more only exists in the five acres located
in the northeast portion of the tract. Concentrating development in this portion of the site would
allow treatment of impervious surface runoff with highly-effective BMPs. This layout would
allow development of the site with far less stormwater impact to Aspen Trail Lake and make it
possible to preserve the most important wildlife habitat on the tract.
The 24.5-acre tract is located in the Curlew Creek watershed. The Florida Department of
Environmental Protection has determined that Curlew Creek suffers from diminished dissolved
oxygen levels due to excessive nutrient inputs.4 Concentrating development on the best soils on
the tract would not only protect Aspen Trail Lake but Curlew Creek as well from increased
nutrient inputs.
In summary, concentrating development in the northeast portion of the 24.5-acre tract
would allow treatment of stormwater runoff with the most effective BMPs. Rezoning the
remainder of the tract Preservation would safeguard existing habitat and open the door to
creating more high-quality wildlife habitat. The net result would be improvements to this
wildlife Hot Spot and a reduction in pollutant loads to Aspen Trail Lake and Curlew Creek.
Of course this is but one of several possible scenarios for accommodating a reasonable
degree of development on the site while preserving the environmental resources essential to
maintaining the high quality of life enjoyed by Trails at Countryside Association members and
other City of Clearwater residents. The Association is anxious to work with the City and Mr.
Roddey to find a mutually beneficial solution. Association representatives would deeply
appreciate an opportunity to meet with you to explore how the interests of all parties can be met.
Sincerely,
Richard D. Klein
cc: Mr. Paul Keleti, Trails of Countryside Homeowners Association
Mr. Benjamin Roddey, III
4 Dissolved Oxygen and Nutrient TMDL for Curlew Creek Tidal Segment, WBID 1538, available online at:
https://floridadep.gov/sites/default/files/curlew-tidal1538-donutr-tmdl.pdf
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 9125-18 2nd rdg
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 14.4
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9125-18 on second reading, amending the Zoning Atlas of the city by zoning
certain real properties whose post office addresses are 3474 Aspen Trail, 3490 and 3492 Lake
Shore Lane, Clearwater, Florida 33761, upon annexation into the City of Clearwater as Low
Density Residential (LDR) and Low Medium Density Residential (LMDR).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 7/16/2018
Ordinance No. 9125-18
ORDINANCE NO. 9125 -18
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED
GENERALLY SOUTH OF CURLEW ROAD, WEST OF LAKE
SHORE LANE AND EAST OF CURLEW CITY 1ST REPLAT
SUBDIVISION AND NORTH OF TRAILS OF COUNTRYSIDE
SUBDIVISION, WHOSE POST OFFICE ADDRESSES ARE
3474 ASPEN TRAIL, 3490 AND 3492 LAKE SHORE LANE,
CLEARWATER, FLORIDA 33761, UPON ANNEXATION
INTO THE CITY OF CLEARWATER, AS LOW DENSITY
RESIDENTIAL (LDR) AND LOW MEDIUM DENSITY
RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of the zoning classifications as set forth in this
ordinance are found to be reasonable, proper and appropriate, and are consistent with
the City's Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning
Atlas of the City is amended, as follows:
The map attached as Exhibit B is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect contingent upon and subject to the
adoption of Ordinance No. 9123-18 (annexation ordinance), subject to the approval of the
land use designation set forth in Ordinance 9124-18 by the Pinellas County Board of
County Commissioners, and subject to a determination by the State of Florida, as
appropriate, of compliance with the applicable requirements of the Local Government
Comprehensive Planning and Land Development Regulation Act, pursuant to §163.3189,
Florida Statutes.
Property Zoning District
See attached Exhibit A for Legal Description Low Density Residential (LDR) &
Low Medium Density
Residential (LMDR)
(ANX2017-12026)
Ordinance No. 9125-18
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
DESCRIPTION: (AS WRITTEN)
ZONE R‐3
FOR A POINT OF REFERENCE COMMENCE AT THE SOUTHEAST CORNER OF THE SOUTHEAST 1/4 OF THE
NORTHEAST 1/4 OF SECTION 18, TOWNSHIP 28 SOUTH, RANGE 16 EAST, SAID POINT ALSO BEING THE
POINT OF BEGINNING OF HEREIN DESCRIBED PARCEL; THENCE S89°24'05"W (BEARING DERIVED FROM
THE FLORIDA STATE PLANE COORDINATE SYSTEM, TRANSVERSE MERCATOR, WEST ZONE, NORTH
AMERICAN DATUM 1983 ADJUSTMENT OF 1990) ALONG THE SOUTH BOUNDARY LINE OF THE
NORTHEAST 1/4 OF SAID SECTION 18, FOR A DISTANCE OF 1309.95 FEET TO A POINT ON THE EAST
BOUNDARY LINE OF A FLORIDA POWER CORPORATION EASEMENT; THENCE S01°06'56"E, ALONG THE
EAST BOUNDARY LINE OF SAID FLORIDA POWER CORPORATION EASEMENT FOR A DISTANCE OF 471.27
FEET TO A POINT ON THE NORTHERLY BOUNDARY LINE OF TRAILS OF COUNTRYSIDE, PLAT BOOK 90,
PAGE 49 OF THE PUBLIC RECORDS OF PINELLAS COUNTY, FLORIDA; THENCE ALONG SAID NORTHERLY
BOUNDARY LINE, S84°41'31"W FOR A DISTANCE OF 86.65 FEET TO A POINT ON THE WEST BOUNDARY
LINE OF THE NORTHEAST 1/4 OF THE SOUTHEAST 1/4 OF SAID SECTION 18; THENCE ALONG THE WEST
BOUNDARY LINE OF THE NORTHEAST 1/4 OF THE SOUTHEAST 1/4 AND THE WEST BOUNDARY LINE OF
THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID SECTION 18 FOR A DISTANCE OF 718.29 FEET TO A
POINT ON THE SOUTHERLY RIGHT OF WAY LINE OF STATE ROAD NO. 586 (CURLEW ROAD) PER FLORIDA
DEPARTMENT OF TRANSPORTATION RIGHT OF WAY MAP SECTION NO. 15009‐2540 AND A POINT OF
CURVATURE OF A CURVE CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1832.86 FEET, A CHORD
BEARING AND CHORD DISTANCE OF N71°52'05"E, 16.12 FEET; THENCE ALONG THE ARC OF THE CURVE
AND SAID SOUTHERLY RIGHT OF WAY LINE, 16.12 FEET TO A POINT OF TANGENCY; THENCE
CONTINUING ALONG SAID SOUTHERLY RIGHT OF WAY LINE, S64°00'52"E, 20.10 FEET; THENCE
N72°26'33"E, 23.95 FEET; THENCE N27°53'29"E, 19.74 FEET TO A POINT OF CURVATURE OF A CURVE
CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1832.86 FEET, A CHORD BEARING AND CHORD
DISTANCE OF N74°51'00"E, 101.75 FEET; THENCE ALONG THE ARC OF THE CURVE, 101.77 FEET TO A
POINT OF TANGENCY; THENCE N13°33'35"W, 5.00 FEET TO A POINT OF CURVATURE OF A CURVE
CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1837.86 FEET, A CHORD BEARING AND CHORD
DISTANCE OF N79°22'56"E, 188.65 FEET; THENCE ALONG THE ARC OF THE CURVE, 188.73 FEET TO A
POINT OF TANGENCY; THENCE S07°40'33"E, 7.00 FEET TO A POINT OF CURVATURE OF A CURVE
CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1830.86 FEET, A CHORD BEARING AND CHORD
DISTANCE OF N83°56'42"E, 103.56 FEET; THENCE ALONG THE ARC OF THE CURVE, 103.57 FEET TO A
POINT OF TANGENCY; THENCE N85°33'56"E, 593.93 FEET TO A POINT OF CURVATURE OF A CURVE
CONCAVE TO THE SOUTHERLY HAVING A RADIUS OF 1330.86 FEET, A CHORD BEARING AND CHORD
DISTANCE OF N86°27'04"E, 56.63 FEET; THENCE ALONG THE ARC OF THE CURVE, 56.63 FEET TO A POINT
OF TANGENCY; THENCE N02°39'43"W, 5.00 FEET TO A POINT OF CURVATURE OF A CURVE CONCAVE TO
THE SOUTHERLY HAVING A RADIUS OF 1835.86 FEET, A CHORD BEARING AND CHORD DISTANCE OF
S88°00'19"E, 298.11 FEET; THENCE ALONG THE ARC OF THE CURVE, 298.44 FEET TO A POINT OF
TANGENCY AND THE EAST BOUNDARY LINE OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID
SECTION 18; THENCE ALONG SAID EAST BOUNDARY LINE, S00°34'56"E, 360.40 FEET TO THE POINT OF
BEGINNING.
Exhibit A
DESCRIPTION: (AS WRITTEN)
ZONE A‐E
FOR A POINT OF REFERENCE COMMENCE AT THE SOUTHEAST CORNER OF THE SOUTHEAST 1/4 OF THE
NORTHEAST 1/4 OF SECTION 18, TOWNSHIP 28 SOUTH, RANGE 16 EAST, SAID POINT ALSO BEING THE
POINT OF BEGINNING OF HEREIN DESCRIBED PARCEL; THENCE S00°24'05"E (BEARING DERIVED FROM
THE FLORIDA STATE PLANE COORDINATE SYSTEM, TRANSVERSE MERCATOR, WEST ZONE, NORTH
AMERICAN DATUM 1983 ADJUSTMENT OF 1990) ALONG THE EAST BOUNDARY LINE OF THE NORTHEAST
1/4 OF THE SOUTHEAST 1/4 OF SAID SECTION 18, FOR A DISTANCE OF 404.83 FEET TO A POINT ON THE
NORTHERLY BOUNDARY LINE OF TRAILS OF COUNTRYSIDE, PLAT BOOK 90, PAGE 49 OF THE PUBLIC
RECORDS OF PINELLAS COUNTY, FLORIDA THENCE S89°52'41"W, ALONG SAID NORTHERLY BOUNDARY
LINE FOR A DISTANCE OF 452.36 FEET; THENCE CONTINUE ALONG SAID NORTHERLY BOUNDARY LINE,
S84°41'31"W FOR A DISTANCE OF 854.85 FEET TO A POINT ON THE EAST BOUNDARY LINE OF A FLORIDA
POWER CORPORATION EASEMENT; THENCE N01°06'56"W, ALONG THE EAST BOUNDARY LINE OF SAID
FLORIDA POWER CORPORATION EASEMENT FOR A DISTANCE OF 471.27 FEET TO A POINT ON THE
SOUTH BOUNDARY LINE OF THE SOUTHEAST 1/4 OF THE NORTHEAST 1/4 OF SAID SECTION 18, THENCE
N89°24'05"E, 1309.95 FEET TO THE POINT OF BEGINNING.
Exhibit B
ZONING MAP
Owner(s):
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E.
Roddey, Christina P. Roddey, Glenn W. Roddey, Kay
R. Schafer, and Benjamin D. Roddey IV
Case: ANX2017-12026
Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln
Property
Size(Acres):
ROW (Acres):
24.46
N/A
Land Use Zoning
PIN: 18-28-16-00000-410-0000
From :
Residential Low (RL),
Transportation Utility
(T/U), Preservation (P) &
Undesignated (pond)
(Pinellas County)
R-3 and A-E (Pinellas
County)
Atlas Page: 166B & 177B
To:
Residential Low (RL),
Water Drainage Feature
& Transportation/Utility
Overlay
Low Density
Residential (LDR) &
Low Medium Density
Residential (LMDR)
12060
60
30 201337
1
2
3
4
35
34
33
32
31
86
SEE PLAT FOR DIM*606060
99201
1
2
3
4
7
86124(S)50
50
50
50
141(S)127(S)25
127(S)121(S)129(S)128(S)134(S)129(S)129(S)20115 201331
2
1
2
3 4
1
2
3
4
5
6
7
16
17
18
19
20
21
3
4
5
6 5
4
3
2
1 18
17
16
15
14
4
3
2
1 17
16
15
14
13 5
4
3
2
1 17
16
15
14 21
20
19
18
(21)
LAKE
50
505050
50
50
50
60 I
14
13
12
11
10
9
8
7
6
5
4
3
2
B(2)
A(1)
1
2
3
4567891011121314
15
16
17
18
19
41
42
43
4450
49
48
54
55
5663
64
6566
67
68
72
73
74
41/00
24.47 A C(C)
1
C U R L E W R D 69th ST NLAKE SHORE LN S K I P P E R T R L 66th ST ASPEN TRL DAVID CT RODNEY CT SCOTT CT MORGAN CT BEECH TRL P
LDR-Not to Scale--Not a Survey-Rev. 5/24/2018
3474
3490
3492
LOCATION MAP
Owner(s):
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E.
Roddey, Christina P. Roddey, Glenn W. Roddey, Kay
R. Schafer, and Benjamin D. Roddey IV
Case: ANX2017-12026
Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln
Property
Size(Acres):
ROW (Acres):
24.47
N/A
Land Use Zoning
PIN: 18-28-16-00000-410-0000
From :
Residential Low (RL),
Transportation Utility
(T/U), Preservation (P) &
Undesignated (pond)
(Pinellas County)
R-3 and A-E (Pinellas
County)
Atlas Page: 166B & 177B
To:
Residential Low (RL),
Water Drainage Feature
& Transportation/Utility
Overlay
Low Density
Residential (LDR) &
Low Medium Density
Residential (LMDR) US-19 NCURLEW RD 69th ST N298th AVE N70th ST NLAKE SHORE LN NORTHRIDGE DR BRATTLE LN
297th AVE N 66th ST N69th WAY NSEACOL ST 67th ST N68th ST N301st AVE N
300 th AVE N
S K I P P E R T R L 66th WAY N67th WAY NCUMBERLAND TRL E LAKE SHORE LN REDFORD CT W
297th AVE N -Not to Scale--Not a Survey-PROJECT
SITE
Rev. 2/15/2018
AERIAL MAP
Owner(s):
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E.
Roddey, Christina P. Roddey, Glenn W. Roddey, Kay
R. Schafer, and Benjamin D. Roddey IV
Case: ANX2017-12026
Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln
Property
Size(Acres):
ROW (Acres):
24.47
N/A
Land Use Zoning
PIN: 18-28-16-00000-410-0000
From :
Residential Low (RL),
Transportation Utility
(T/U), Preservation (P) &
Undesignated (pond)
(Pinellas County)
R-3 and A-E (Pinellas
County)
Atlas Page: 166B & 177B
To:
Residential Low (RL),
Water Drainage Feature
& Transportation/Utility
Overlay
Low Density
Residential (LDR) &
Low Medium Density
Residential (LMDR)
C U R L E W R D C U R L E W R D 69th ST N69th ST NLAKE SHORE LN LAKE SHORE LN 66th ST 66th ST TALLEY DR TALLEY DR S K I P P E R T R L S K I P P E R T R L ASPEN TRL ASPEN TRL DAVID CT DAVID CT BEECH TRL BEECH TRL SCOTT CT SCOTT CT RODNEY CT RODNEY CT MORGAN CT MORGAN CT LINDA CT LINDA CT FAIRFIELD TRL FAIRFIELD TRL SWEETWATER TRL SWEETWATER TRL BREWTON CT BREWTON CT
WESTVIEW CT WESTVIEW CT -Not to Scale--Not a Survey-Rev. 2/15/2018
EXISTING SURROUNDING USES MAP
Owner(s):
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E.
Roddey, Christina P. Roddey, Glenn W. Roddey, Kay
R. Schafer, and Benjamin D. Roddey IV
Case: ANX2017-12026
Site: 3474 Aspen Trail, 3490, 3492 Lake Shore Ln
Property
Size(Acres):
ROW (Acres):
24.47
N/A
Land Use Zoning
PIN: 18-28-16-00000-410-0000
From :
Residential Low (RL),
Transportation Utility
(T/U), Preservation (P) &
Undesignated (pond)
(Pinellas County)
R-3 and A-E (Pinellas
County)
Atlas Page: 166B & 177B
To:
Residential Low (RL),
Water Drainage Feature
& Transportation/Utility
Overlay
Low Density
Residential (LDR) &
Low Medium Density
Residential (LMDR) 12060
60
30 201337
1
2
3
4
35
34
33
32
31
86
SEE PLAT FOR DIMENSIONS*606060 99201
1
2
3
4
76
86124(S)50
50
50
50
141(S)127(S)25
127(S)121(S)129(S)128(S)134(S)129(S)129(S)20115 201331
2
1
2
3 4
1
2
3
4
5
6
7
15
16
17
18
19
20
21
3
4
5
6 5
4
3
2
1 18
17
16
15
14
4
3
2
1 17
16
15
14
13 5
4
3
2
1 17
16
15
14 21
20
19
18
(21)
LAKE
505050
50
50
50
60 I
13
12
11
10
9
8
7
6
5
4
3
2
B(2)
A(1)
1
2
3
4567891011121314
15
16
17
18
19
41
42
43
4450
49
48
54
55
5663
64
6566
67
68
72
73
74
41/00
24.47 A C (C)
1
C U R L E W R D 69th ST NLAKE SHORE LN S K I P P E R T R L 66th ST ASPEN TRL DAVID CT SCOTT CT RODNEY CT MORGAN CT BEECH TRL -Not to Scale--Not a Survey-Rev. 2/22/2018
3474
3490
3492
Single Family
Residential
Single Family
Residential
ANX2017-12026 / LUP2018-02001
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R.
Schafer, and Benjamin D. Roddey IV
3474 Aspen Trail, 3490 and 3492 Lake Shore Lane
Page 1 of 3
View looking south at the subject property, 3474 Aspen Trail,
from Curlew Road
View looking west at the subject property from Lake Shore
Lane
View looking south at the subject property’s western boundary
(utility easement) from Curlew Road
View looking southwesterly at the subject property’s
northeastern corner from Curlew Road
View looking north at the subject property from Aspen Trail West of the subject property, on Curlew Road
ANX2017-12026 / LUP2018-02001
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R.
Schafer, and Benjamin D. Roddey IV
3474 Aspen Trail, 3490 and 3492 Lake Shore Lane
Page 2 of 3
North of the subject property, across Curlew Road
View looking easterly along Curlew Road
East of the subject property, across Lake Shore Lane
South of the subject property, on Aspen Trail
View looking westerly along Curlew Road View looking northerly along Lake Shore Lane
ANX2017-12026 / LUP2018-02001
Benjamin D. Roddey III, Baron N. Roddey, Mary K.E. Roddey, Christina P. Roddey, Glenn W. Roddey, Kay R.
Schafer, and Benjamin D. Roddey IV
3474 Aspen Trail, 3490 and 3492 Lake Shore Lane
Page 3 of 3
View looking southerly along Lake Shore Lane View looking southerly along Aspen Trail
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 9164-18 2nd rdg
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 14.5
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9164-18 on second reading, annexing certain real property whose post office
address is 3053 Merrill Avenue, Clearwater, Florida 33759, into the corporate limits of the city
and redefining the boundary lines of the city to include said addition.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 7/16/2018
Ordinance No. 9164-18
ORDINANCE NO. 9164-18
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE SOUTH SIDE OF MERRILL AVENUE
APPROXIMATELY 340 FEET WEST OF MCMULLEN
BOOTH ROAD, WHOSE POST OFFICE ADDRESS IS 3053
MERRILL AVENUE, CLEARWATER, FLORIDA 33759, INTO
THE CORPORATE LIMITS OF THE CITY, AND
REDEFINING THE BOUNDARY LINES OF THE CITY TO
INCLUDE SAID ADDITIONS; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 6, Block I, KAPOK TERRACE 1ST ADDITION, according to the map or plat
thereof as recorded in Plat Book 49, Page 48, Public Records of Pinellas County, Florida;
(ANX2018-05006)
The map attached as Exhibit A is hereby incorporated by referen ce.
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning and Development Director
are directed to include and show the property described herein upon the official maps and
records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County, Florida,
within 7 days after adoption, and shall file a certified copy with the Florida Department of
State within 30 days after adoption.
Ordinance No. 9164-18
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
60 60 6060198
200 6060606045144
A
O
N
J
I
9
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11
12 13
14 15 16 17
234567891
1
2
1
16
17
A
B
1
12
1
34/02MOSS AVE N McMULLEN BOOTH RD MERRILL AVE
HOYT AVE
GRAND VIEW AVE
501
421
601
409
602
607
511
707
510
600
3064305830593065305930473064307630253071305330473071307130413065305930773035305830413041307030523024305830773040304630763052307030403064304630763053304730653070302630353100305230773040303131023034303030533023310431093046-Not to Scale--Not a Survey-Rev. 5/3/2018
PROPOSED ANNEXATION
Owner(s): Regina Stacy Case: ANX2018-05006
Site: 3053 Merrill Avenue
Property
Size(Acres):
ROW (Acres):
0.185
Land Use Zoning
PIN: 09-29-16-45144-009-0060
From : Residential Low (RL) R-4 One, Two, Three
Family Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium Density
Residential (LMDR)
DREW ST BAYVIEW AVE MOSS AVE N McMULLEN BOOTH RD MADERA AVE MERRILL AVE
CHAMBLEE LN MONTEREY AVE HOYT AVE
SAN JOSE ST
GRAND VIEW AVE
BORDEAUX LN
SAN PEDRO ST
WOLFE RD
LAKE VISTA DR
GLEN OAK AVE N
THOMAS RD
SAN MATEO ST CALAIS LN TERRACE VIEW LN
SAN BERNADINO ST
SAN MATEO ST
^
PROJECT
SITE -Not to Scale--Not a Survey-Rev. 5/2/2018
LOCATION MAP
Owner(s): Regina Stacy Case: ANX2018-05006
Site: 3053 Merrill Avenue
Property
Size(Acres):
ROW (Acres):
0.185
Land Use Zoning
PIN: 09-29-16-45144-009-0060
From : Residential Low (RL) R-4 One, Two, Three
Family Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium Density
Residential (LMDR)
HOYT AVE HOYT AVE MOSS AVE MOSS AVE MERRILL AVE MERRILL AVE
GRAND VIEW AVE GRAND VIEW AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD -Not to Scale--Not a Survey-Rev. 5/3/2018
AERIAL PHOTOGRAPH
Owner(s): Regina Stacy Case: ANX2018-05006
Site: 3053 Merrill Avenue
Property
Size(Acres):
ROW (Acres):
0.185
Land Use Zoning
PIN: 09-29-16-45144-009-0060
From : Residential Low (RL) R-4 One, Two, Three
Family Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium Density
Residential (LMDR)
60 60 6060198
200 6060606045144
A
O
N
J
I
9
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11
12 13
14 15 16 17
234567891
1
2
1
16
17
A
B
1
12
1
34/02MOSS AVE N McMULLEN BOOTH RD MERRILL AVE
HOYT AVE
GRAND VIEW AVE
501
421
601
409
602
607
511
707
510
600
3064305830593065305930473064307630253071305330473071307130413065305930773035305830413041307030523024305830773040304630763052307030403064304630763053304730653070302630353100305230773040303131023034303030533023310431093046-Not to Scale--Not a Survey-Rev. 5/3/2018
EXISTING SURROUNDING USES MAP
Owner(s): Regina Stacy Case: ANX2018-05006
Site: 3053 Merrill Avenue
Property
Size(Acres):
ROW (Acres):
0.185
Land Use Zoning
PIN: 09-29-16-45144-009-0060
From : Residential Low (RL) R-4 One, Two, Three
Family Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium Density
Residential (LMDR)
Park
Single Family
Residential
Single Family
Residential
Single Family Residential
View looking south at the subject property, 3053 Merrill Avenue East of the subject property
West of the subject property Across the street, to the north of the subject property
ANX2018-05006
Regina Stacy
3053 Merrill Avenue
View looking easterly along Merrill Avenue View looking westerly along Merrill Avenue
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 9165-18 2nd rdg
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 14.6
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9165-18 on second reading, amending the future land use plan element of the
Comprehensive Plan of the city to designate the land use for certain real property whose post
office address is 3053 Merrill Avenue, Clearwater, Florida 33759, upon annexation into the City
of Clearwater, as Residential Low (RL).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 7/16/2018
Ordinance No. 9165-18
ORDINANCE NO. 9165-18
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE
ELEMENT OF THE COMPREHENSIVE PLAN OF THE
CITY, TO DESIGNATE THE LAND USE FOR CERTAIN
REAL PROPERTY LOCATED ON THE SOUTH SIDE OF
MERRILL AVENUE APPROXIMATELY 340 FEET WEST
OF MCMULLEN BOOTH ROAD, WHOSE POST OFFICE
ADDRESS IS 3053 MERRILL AVENUE, CLEARWATER,
FLORIDA 33759, AS RESIDENTIAL LOW (RL), UPON
ANNEXATION INTO THE CITY OF CLEARWATER;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the Future Land Use Element of the
Comprehensive Plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF CLEARWATER, FLORIDA:
Section 1. The Future Land Use Element of the Comprehensive Plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property, upon annexation into the City of Clearwater, as follows:
Property Land Use
Category
Lot 6, Block I, KAPOK TERRACE 1ST
ADDITION, according to the map or plat
thereof as recorded in Plat Book 49, Page
48, Public Records of Pinellas County,
Florida;
Residential Low
(RL)
(ANX2018-05006)
The map attached as Exhibit A is hereby incorporated by referen ce.
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City’s Comprehensive Plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9164-18.
Ordinance No. 9165-18
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael P. Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
60 60 6060198
200 6060606045144
A
O
N
J
I
9
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11
12 13
14 15 16 17
234567891
1
2
1
16
17
A
B
1
12
1
34/02MOSS AVE N McMULLEN BOOTH RD MERRILL AVE
HOYT AVE
GRAND VIEW AVE
RL
RL
R/OS
RL
RL
RL
RL
RU
RL
RU
421
601
409
607
511
707
510
600
3064305830593065305930473064307630253071305330473071307130413065305930773058304130413052302430583077304030463076307030403064304630763053304730653070303531003052307730403031310230343030501
602
305330353023307031043052310930463026-Not to Scale--Not a Survey-Rev. 5/3/2018
FUTURE LAND USE MAP
Owner(s): Regina Stacy Case: ANX2018-05006
Site: 3053 Merrill Avenue
Property
Size(Acres):
ROW (Acres):
0.185
Land Use Zoning
PIN: 09-29-16-45144-009-0060
From : Residential Low (RL) R-4 One, Two, Three
Family Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium Density
Residential (LMDR)
DREW ST BAYVIEW AVE MOSS AVE N McMULLEN BOOTH RD MADERA AVE MERRILL AVE
CHAMBLEE LN MONTEREY AVE HOYT AVE
SAN JOSE ST
GRAND VIEW AVE
BORDEAUX LN
SAN PEDRO ST
WOLFE RD
LAKE VISTA DR
GLEN OAK AVE N
THOMAS RD
SAN MATEO ST CALAIS LN TERRACE VIEW LN
SAN BERNADINO ST
SAN MATEO ST
^
PROJECT
SITE -Not to Scale--Not a Survey-Rev. 5/2/2018
LOCATION MAP
Owner(s): Regina Stacy Case: ANX2018-05006
Site: 3053 Merrill Avenue
Property
Size(Acres):
ROW (Acres):
0.185
Land Use Zoning
PIN: 09-29-16-45144-009-0060
From : Residential Low (RL) R-4 One, Two, Three
Family Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium Density
Residential (LMDR)
HOYT AVE HOYT AVE MOSS AVE MOSS AVE MERRILL AVE MERRILL AVE
GRAND VIEW AVE GRAND VIEW AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD -Not to Scale--Not a Survey-Rev. 5/3/2018
AERIAL PHOTOGRAPH
Owner(s): Regina Stacy Case: ANX2018-05006
Site: 3053 Merrill Avenue
Property
Size(Acres):
ROW (Acres):
0.185
Land Use Zoning
PIN: 09-29-16-45144-009-0060
From : Residential Low (RL) R-4 One, Two, Three
Family Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium Density
Residential (LMDR)
60 60 6060198
200 6060606045144
A
O
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J
I
9
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11
12 13
14 15 16 17
234567891
1
2
1
16
17
A
B
1
12
1
34/02MOSS AVE N McMULLEN BOOTH RD MERRILL AVE
HOYT AVE
GRAND VIEW AVE
501
421
601
409
602
607
511
707
510
600
3064305830593065305930473064307630253071305330473071307130413065305930773035305830413041307030523024305830773040304630763052307030403064304630763053304730653070302630353100305230773040303131023034303030533023310431093046-Not to Scale--Not a Survey-Rev. 5/3/2018
EXISTING SURROUNDING USES MAP
Owner(s): Regina Stacy Case: ANX2018-05006
Site: 3053 Merrill Avenue
Property
Size(Acres):
ROW (Acres):
0.185
Land Use Zoning
PIN: 09-29-16-45144-009-0060
From : Residential Low (RL) R-4 One, Two, Three
Family Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium Density
Residential (LMDR)
Park
Single Family
Residential
Single Family
Residential
Single Family Residential
View looking south at the subject property, 3053 Merrill Avenue East of the subject property
West of the subject property Across the street, to the north of the subject property
ANX2018-05006
Regina Stacy
3053 Merrill Avenue
View looking easterly along Merrill Avenue View looking westerly along Merrill Avenue
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 9166-18 2nd rdg
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 14.7
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9166-18 on second reading, amending the Zoning Atlas of the city by zoning
certain real property whose post office address is 3053 Merrill Avenue, Clearwater, Florida
33759, upon annexation into the City of Clearwater as Low Medium Density Residential
(LMDR).
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 7/16/2018
Ordinance No. 9166-18
ORDINANCE NO. 9166-18
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE SOUTH SIDE OF MERRILL AVENUE
APPROXIMATELY 340 FEET WEST OF MCMULLEN
BOOTH ROAD, WHOSE POST OFFICE ADDRESS IS 3053
MERRILL AVENUE, CLEARWATER, FLORIDA 33759,
UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS LOW MEDIUM DENSITY RESIDENTIAL (LMDR);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning classification as set forth in this ordinance
is found to be reasonable, proper and appropriate, and is consistent with the City's
Comprehensive Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the Zoning
Atlas of the City is amended, as follows:
The map attached as Exhibit A is hereby incorporated by reference.
Section 2. The City Engineer is directed to revise the Zoning Atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 9164-18.
Property Zoning District
Lot 6, Block I, KAPOK TERRACE 1ST
ADDITION, according to the map or plat
thereof as recorded in Plat Book 49, Page 48,
Public Records of Pinellas County, Florida;
Low Medium Density Residential
(LMDR)
(ANX2018-05006)
Ordinance No. 9166-18
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
George N. Cretekos
Mayor
Approved as to form:
Michael Fuino
Assistant City Attorney
Attest:
Rosemarie Call
City Clerk
Exhibit A
60 60 6060198
200 6060606045144
A
O
N
J
I
9
11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11
12 13
14 15 16 17
234567891
1
2
1
16
17
A
B
1
12
1
34/02MOSS AVE N McMULLEN BOOTH RD MERRILL AVE
HOYT AVE
GRAND VIEW AVE
501
421
601
409
602
607
511
707
510
600
3064305830593065305930473064307630253071305330473071307130413065305930773035305830413041307030523024305830773040304630763052307030403064304630763053304730653070302630353100305230773040303131023034303030533023310431093046-Not to Scale--Not a Survey-Rev. 5/3/2018
LMDR
OS/R
ZONING MAP
Owner(s): Regina Stacy Case: ANX2018-05006
Site: 3053 Merrill Avenue
Property
Size(Acres):
ROW (Acres):
0.185
Land Use Zoning
PIN: 09-29-16-45144-009-0060
From : Residential Low (RL) R-4 One, Two, Three
Family Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium Density
Residential (LMDR)
DREW ST BAYVIEW AVE MOSS AVE N McMULLEN BOOTH RD MADERA AVE MERRILL AVE
CHAMBLEE LN MONTEREY AVE HOYT AVE
SAN JOSE ST
GRAND VIEW AVE
BORDEAUX LN
SAN PEDRO ST
WOLFE RD
LAKE VISTA DR
GLEN OAK AVE N
THOMAS RD
SAN MATEO ST CALAIS LN TERRACE VIEW LN
SAN BERNADINO ST
SAN MATEO ST
^
PROJECT
SITE -Not to Scale--Not a Survey-Rev. 5/2/2018
LOCATION MAP
Owner(s): Regina Stacy Case: ANX2018-05006
Site: 3053 Merrill Avenue
Property
Size(Acres):
ROW (Acres):
0.185
Land Use Zoning
PIN: 09-29-16-45144-009-0060
From : Residential Low (RL) R-4 One, Two, Three
Family Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium Density
Residential (LMDR)
HOYT AVE HOYT AVE MOSS AVE MOSS AVE MERRILL AVE MERRILL AVE
GRAND VIEW AVE GRAND VIEW AVE N McMULLEN BOOTH RD N McMULLEN BOOTH RD -Not to Scale--Not a Survey-Rev. 5/3/2018
AERIAL PHOTOGRAPH
Owner(s): Regina Stacy Case: ANX2018-05006
Site: 3053 Merrill Avenue
Property
Size(Acres):
ROW (Acres):
0.185
Land Use Zoning
PIN: 09-29-16-45144-009-0060
From : Residential Low (RL) R-4 One, Two, Three
Family Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium Density
Residential (LMDR)
60 60 6060198
200 6060606045144
A
O
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J
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11 12 13 14 15 16 17 18
23456789
10 11 12 13 14 15 16 17
23456789
10 11
12 13
14 15 16 17
234567891
1
2
1
16
17
A
B
1
12
1
34/02MOSS AVE N McMULLEN BOOTH RD MERRILL AVE
HOYT AVE
GRAND VIEW AVE
501
421
601
409
602
607
511
707
510
600
3064305830593065305930473064307630253071305330473071307130413065305930773035305830413041307030523024305830773040304630763052307030403064304630763053304730653070302630353100305230773040303131023034303030533023310431093046-Not to Scale--Not a Survey-Rev. 5/3/2018
EXISTING SURROUNDING USES MAP
Owner(s): Regina Stacy Case: ANX2018-05006
Site: 3053 Merrill Avenue
Property
Size(Acres):
ROW (Acres):
0.185
Land Use Zoning
PIN: 09-29-16-45144-009-0060
From : Residential Low (RL) R-4 One, Two, Three
Family Residential
Atlas Page: 283A To: Residential Low (RL)
Low Medium Density
Residential (LMDR)
Park
Single Family
Residential
Single Family
Residential
Single Family Residential
View looking south at the subject property, 3053 Merrill Avenue East of the subject property
West of the subject property Across the street, to the north of the subject property
ANX2018-05006
Regina Stacy
3053 Merrill Avenue
View looking easterly along Merrill Avenue View looking westerly along Merrill Avenue
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: 9168-18 2nd rdg
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: OrdinanceIn Control: Legal Department
Agenda Number: 14.8
SUBJECT/RECOMMENDATION:
Adopt Ordinance 9168-18 on second reading, vacating the 2 foot water main easement along
the east line of Lot 1, Block 3, Revised Map of Clearwater Beach, as recorded in Plat Book 11,
Page 5, of the Public Records of Pinellas County, Florida.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 7/16/2018
ORDINANCE NO. 9168-18
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING THE 2 FOOT WATER MAIN
EASEMENT ALONG THE EAST LINE OF LOT 1, BLOCK 3,
REVISED MAP OF CLEARWATER BEACH AS RECORDED
IN PLAT BOOK 11, PAGE 5, OF THE PUBLIC RECORDS
OF PINELLAS COUNTY, FLORIDA; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the owner in fee title of real property described herein and depicted in
Exhibit “A” attached hereto, has requested that the City vacate said easement; and
WHEREAS, the City Council of the City of Clearwater, Florida finds that said
easement is not necessary for municipal use and it is deemed to be in the best interest of
the City and the general public that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
An easement described as follows:
See Exhibit A
is hereby vacated, closed and released, and the City of Clearwater releases all of its
right, title and interest thereto.
Section 2. The City Clerk shall record this ordinance in the Public Records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
1
Ord. No. 9168-18
PASSED ON FIRST READING ________________________________
PASSED ON SECOND AND FINAL
READING AND ADOPTED ________________________________
________________________________
George N. Cretekos
Mayor
Approved as to form: Attest:
________________________________ ________________________________
Laura Lipowski Mahony Rosemarie Call
Assistant City Attorney City Clerk
2
Ord. No. 9168-18
MANDALAY AVE BAY ESPLANADE POINSETTIA AVE ACACIA ST
IRIS ST BRUCE AVE SOMERSET ST ELDORADO AVE ASTER ST CYPRUS AVE B O H E N I A C I R S
ROYAL WAY
CAMBRIA ST
AVALON ST
IDLEWILD ST
KENDALL ST
HEILWOOD ST
GLENDALE ST
JUANITA WAY
ROCKAWAY ST
J U A N I T A W A Y
BAY ESPLANADE
LOCATION MAP
²Prepared by:Engineering DepartmentGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com
PROPOSEDVACATION
^
CRM JB N.T.S.258A 05-29s-15e5/29/2018Map Gen By:Reviewed By:S-T-R:Grid #:Date:Scale:
PROPOSED EASEMENT VACATION12 IDLEWILD STREETGULFOFMEXICO
Document Path: V:\GIS\Engineering\Location Maps\12IdlewildEasementVacation.mxdCLEARWATERHARBOR
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4815
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Legal Department
Agenda Number: 14.9
SUBJECT/RECOMMENDATION:
Approve a five-year contingency fee Legal Services Agreement with the law firm of Weidner
Law, P.A., of St. Petersburg, FL, for representation in municipal lien foreclosure matters and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
Weidner Law, P.A. is a law firm that specializes in representation of municipal lien foreclosure
lawsuits. The firm has successfully represented the City of St. Petersburg and Hillsborough
County in many such cases.
This is the first Legal Services Agreement entered into between the City and Weidner Law,
P.A.. The current city policy is to have agreements last no longer than five years when possible.
Any lawsuits assigned to the firm will be brought individually to council for approval. The
agreement contains a contingency fee, and Weidner Law, P.A. agrees to bear all initial costs of
litigation to be paid upon completion of the suit.
Legal Services are exempt from bidding requirements under Section 2.564(1)(h) of the
Clearwater Code of Ordinance.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 0109600-530100 (Professional Services) to fund this contract
for this fiscal year and will be budgeted in this cost code for each subsequent contract year.
Page 1 City of Clearwater Printed on 7/16/2018
CITY OF CLEARWATER LIEN FORECLOSURE ATORNEY RETAINER AGREEMENT
The Clearwater City Council has approved Matthew D. Weidner, Esq. and his firm, Matthew D.
Weidner, PA, (hereinafter collectively called “Weidner” or “Attorney”) as a Special Counsel under
the supervision of the City Attorney for the limited purposes set forth herein and no other purpose for
a five year period. All communication with the Cityby the Attorney related to the matters herein shall
be through the City Attorney, designated Assistant City Attorney, or with any employee designated
by the City Attorney. In consideration of the legal services to be rendered by Attorney for any claims
that his Client, the City of Clearwater, (hereinafter called the “Client” or “City”) may have related
to the collection of code enforcement, utility, or any other kind of liens (hereinafter these may also
be referred to collectively as “cases”) which will be assigned to Attorney in writing by the City
Attorney, the parties agree to the following terms:
1.The City Attorney or her designee will assign cases to Weidner which are suggested as
appropriate for foreclosure and collection of amounts owed to the City. Weidner will carefully review
each case for appropriateness and may accept or reject any case for further pursuit for any reason or
no reason whatsoever. Likewise, theCity Attorney may rescind the assignment of any caseat any time
at which time Weidnershall deliver a copy of the complete file to the City Attorney and take no further
action in representing the Client related to that case(costs, expenses, and fees shall be handled as later
set forth in this Agreement).
2.As and for his compensation for such lien collection work, Weidner will receive:
25% of any net recovery by the City if a compromise or settlement is reached without filing
of suit;
33 1/3% of any net recovery after suit is filed and until such time as an Answer is filed or
Summary Judgment is entered;
40 % of any net recovery after an answer is filed and the matter is not disposed of by
Summary Judgment; or
Any fees awarded by the court or agreed to by opposing parties, whichever is greater.
The contingency compensation is subject to the following additional limitations:
Weidner shall recover not more than 40% of any net recovery by the City of any amount less
than $250,000.00;
Weidner shall recover not more than 33 1/3% of any net recovery by the City of any amount
greater than $250,000.00 but less than $500,000.00; and
Weidner shall recover not more than 25% of any net recovery by the City of any amount
greater than $500,000.00.
For purposes of this agreement, the term “net recovery” is defined as the amount of money realized
by the sale of the foreclosed property less any court costs and expenses advanced by Weidner as agreed
in Paragraph 4 of this agreement.
3.Weidner will make a demand for payment of attorney's fees and costs in all cases in which
they may be awarded. Attorney shall be entitled to any such fees awarded by the court or agreed to
by opposing parties for each case assigned to Attorneyto the extent that those fees are greater than the
contingency fee described in Paragraph 2. In the event the contingency fee is greater than the
attorney’s fees awarded by the court or agreed to by opposing parties, Attorney shall only be entitled
to collect the contingency fee, with the contingency offset by the attorney fee award. In any case in
which a foreclosure action is filed by Attorney and the City obtains title to the property, but court-
awarded or settlement fees are not available, Attorney shall be entitled to recover those attorney's fees
awarded by the court in addition to actual costs as awarded by the court. It is agreed that Attorney
may record a lien against any property subject to foreclosure to secure payment for such fees, and that
the amount of the lien shall be a contingency award based on the amount of the final judgment or a
property appraisal, whichever is less, subject to the contingency award limits agreed to in Paragraph
2.
4.Weidner will advance all costs and expenses which are related to litigation including filing
fees, title search, service of process and other costs or expenses which are necessary in pursuit
of the case. In the case of a foreclosure final judgment, the Attorney will provide details of all
costs and expenses incurred to the court and seek to have all costs and expenses incorporated into
any final judgment entered by the court. It is expected that any case brought to foreclosure auction
should include recovery of any compensable costs and expenses recoverable by the client after
issuance of the final judgment. Weidner will coordinate the City’s participation in bidding in any
foreclosure auction. After every public auction, Attorney will provide a written invoice to the City
Attorney which will detail the results of the public auction and which shall include a check from the
public auction, if any, along with a copy of the final judgment showing all costs and expenses
awarded. This written invoice will serve as Weidner's request for payment, which invoice will be
paid in a timely manner by city.
5.The Client acknowledges that the Attorney has explained that the Client could bear
Defendant costs and attorney's fees if the Defendant prevails. An example of this outcome would
be if liens the Client has directed Attorney to foreclosure have already been paid or satisfied.
6.The Client agrees not to compromise any claim which has been forwarded to Attorney
without the Attorney's consent and the Attorney is not authorized to compromise any claim
without the Client’s consent.
7.Attorney agrees and acknowledges that there may be certain issues that arise in a case that,
while not essential to resolution of the foreclosure action, may address important collateral issues
that the Client wishes to address before the courts. The Attorney agrees to work with the City
Attorney’s office to identify such issues and allocate responsibility for handling such issues when
they arise.
8.The undersigned Client has, before signing this Agreement, received and read the Statement
of Client's Rights, and understands each of the rights set forth therein. The undersigned Client has
signed the Statement and this Agreement and received signed copies to keep and to refer to while
being represented by the undersigned Attorney.
9.This Agreement may be terminated by Client at any time by written notification to the
Attorney. If terminated within 3 business days of the date the Agreement was signed, as shown
below, the Client shall not be obligated to pay any fees to the Attorney for any work performed
during that time. If terminated after three business days, the Client and the Attorney shall discuss the
status of each case and, after reviewing the factors for attorney’s fees set forth above, the Client in its’
sole discretion shall determine whether to pay Attorney any attorney’s fees and the amount thereof.
Attorney may terminate this representation after providing reasonable notice to the City in writing and
shall not be entitled to any attorney’s fees for any work. If the Attorney has paid any approved costs
orexpenses in the representation of the Client in any case, the Attorney is entitled to be reimbursed
for such amounts that the Attorney has reasonably advanced on behalf of the Client.
10.Non appropriation. The obligations of the City as to any funding required pursuant to this
Agreement shall be limited to an obligation in any given year to budget, appropriate and pay from
legally available funds, after monies for essential City services have been budgeted and appropriated,
sufficient monies for the funding that is required during that year. Notwithstanding the foregoing, the
City shall not be prohibited from pledging any legally available non-ad valorem revenues for any
obligations heretofore or hereafter incurred, which pledge shall be prior and superior to any
obligation of the City pursuant to this Agreement.
11.Attorney shall comply with all applicable federal, state, and local laws, ordinances, rules and
regulations, the federal and state constitutions, and orders and decrees of any lawful authorities
having jurisdiction over the matter at issue including but not limited to Florida Public Records laws
(e.g., Chapter 119, Florida Statutes, and specifically Chapter 119.0701(2)(a)-(d)). In the event that
Attorney receives a public records request pursuant to Chapter 119, Florida Statutes, Attorney shall
immediately notify the City Attorney’s Office in writing. Attorney shall obtain written approval from
the City Attorney’s Office prior to releasing or disclosing public records because exemptions may
apply. Attorney shall also comply with instructions of the City Attorney’s Office and all City policies
and procedures regarding public records. The Attorney shall retain all records maintained by
Attorneys for each case and make them available to Clients within three (3) days of request.
By execution of this Agreement, the parties agree to be bound be the terms and conditions as
set forth herein.
CITY OF CLEARWATER MATTHEW WEIDNER, ESQ.
100 S. Myrtle Ave 250 Mirror Lake Dr N
Clearwater FL 33756 St. Petersburg FL 33701
Date: ___________________ Date:______________________
Approved as to form:
Pamela Akin
City Attorney
Attest:
Rosemarie Call
City Clerk
STATEMENT OF CLIENT'S RIGHTS
Before you, the prospective client, arrange a contingent fee agreement with a
lawyer, you should understand this statement of your rights as a client. This statement is not a
part of the actual contract between you and your lawyer, but, as a prospective client, you should
be aware of these rights:
1. There is no legal requirement that a lawyer charge a client a set fee or a percentage of
money recovered in a case. You, the client, have the right to talk with your lawyer about the
proposed fee and to bargain about the rate or percentage as in any other contract. If you do not
reach an agreement with one lawyer, you may talk with other lawyers.
2. Any contingent fee contract must be in writing and you have three (3) business days
to reconsider the contract. You may cancel the contract without any reason if you notify your
lawyer in writing within three (3) business days of signing the contract. If you withdraw from
the contract within the first three (3) business days, you do not owe the lawyer a fee although
you may be responsible for the lawyer's actual costs during that time. If your lawyer begins to
represent you, your lawyer may not withdraw from the case without giving you notice, delivering
necessary papers to you, and allowing you time to employ another lawyer. Often, your lawyer
must obtain Court approval before withdrawing from a case. If you discharge your lawyer
without a good cause after the three-day period, you may have to pay a fee for work the lawyer
has done.
3. Before hiring a lawyer, you, the client, have the right to know about the lawyer's
education, training and experience. If you ask, the lawyer should tell you specifically about the
lawyer's actual experience dealing with cases similar to yours. If you ask, the lawyer should
provide information about special training or knowledge and give you this information in writing
if you request it.
4. Before signing a contingent fee contract with you, a lawyer must advise you whether
the lawyer intends to handle your case alone or whether other lawyers will be helping with the
case. If your lawyer intends to refer the case to other lawyers, the lawyer should tell you what
kind of fee sharing arrangement will be made with the other lawyers. If lawyers from different
law firms will represent you, at least one lawyer from each law firm must sign the contingent fee
contract.
5. If your lawyer intends to refer your case to another lawyer or counsel with other
lawyers, your lawyer should tell you about that at the beginning. If your lawyer takes the case
and later decides to refer it to another lawyer or to associate with other lawyers, you should sign
a new contract that includes the new lawyers. You, the client, also have the right to consult with
each lawyer working on your case and each lawyer is legally responsible to represent your
interests and is legally responsible for the acts of the other lawyers involved in the case.
6. You, the client, have the right to know in advance how you will need to pay
the expenses and the legal fees at the end of the case. If you pay a deposit in advance for
costs, you may ask reasonable questions about how the money will be or has been spent and
how much of it remains unspent. Your lawyer should give a reasonable estimate about future
necessary costs. If your lawyer agrees to lend or advance you money to prepare or research
the case, you have the right to know periodically how much money your lawyer has spent
on your behalf. You also have the right to decide, after consulting with your lawyer, how
much money is to be spent to prepare a case. If you pay the expenses, you have the right to
decide how much to spend. Your lawyer should also inform you whether the fee will be
based on the gross amount recovered or on the amount recovered minus the costs.
7. You, the client, have the right to be told by your lawyer about possible
adverse consequences if you lose the case. Those adverse consequences might include money
that you might have to pay to your lawyer for costs, and liability you might have for attorney's
fees to the other side.
8. You, the client, have the right to receive and approve a closing statement at the
end of the case before you pay any money. The statement must list all of the financial details
of the entire case, including the amount recovered, all expenses, and a precise statement
of your lawyer's fee. Until you approve the closing statement, you need not pay any money
to anyone including your lawyer. You also have the right to have every lawyer or law firm
working on your case sign this closing statement.
9. You, the client, have the right to ask your lawyer at reasonable intervals how the
case is progressing and to have these questions answered to the best of your lawyer's ability.
10. You, the client, have the right to make the final decision regarding settlement
of a case. Your lawyer must notify you of all offers of settlement before and after the trial.
Offers during the trial must be immediately communicated and you should consult with
your lawyer regarding whether to accept a settlement. However, you must make the final
decision to accept or reject a settlement.
11. If at any time, you, the client, believe that your lawyer has charged an excessive
or illegal fee you have the right to report the matter to The Florida Bar, the agency that
oversees the practice and behavior of all lawyers in Florida. For information on how to
reach The Florida Bar, call 1-850-561-5600 or contact the local bar association. Any
disagreement between you and your lawyer about a fee can be taken to Court and you may
wish to hire another lawyer to help you resolve this disagreement. Usually fee disputes must
be handled in a separate lawsuit.
______________________________________________________
CITY OF CLEARWATER MATTHEW WEIDNER, ESQ.
100 S. Myrtle Ave 250 Mirror Lake Dr N
Clearwater FL 33756 St. Petersburg FL 33701
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4855
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Action ItemIn Control: Legal Department
Agenda Number: 14.10
SUBJECT/RECOMMENDATION:
Discuss Ordinance 9179-18, changing the current form of government to mayor-council.
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
Page 1 City of Clearwater Printed on 7/16/2018
Changing From Council -Manager To Mayor -Council Form of Government,
Designating Mayor Chief Executive/andAdministrative Officer.
Shall the charter be amended as provided in Ordinance 9179-18 to: adopt mayor -council
government effective 2020; remove mayor from council; elect by majority vote, not plurality;
executive mayor responsible for operations, budget and employees; provide for mayoral run-
offs; provide for mayoral ordinance veto and council override; eliminate city
manager; establish mayor -appointed city administrator, who will also act as
mayor in mayor's absence; restart mayoral term limits; and establish council -directed internal
auditor responsible to council:%
Cover Memo
City of Clearwater City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
File Number: ID#18-4837
Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1
File Type: Presentation(s) for
Council Meeting
In Control: Council Work Session
Agenda Number: 20.1
SUBJECT/RECOMMENDATION:
Youth Sportsmanship Awards - Emily Frazer, Recreation Specialist
SUMMARY:
APPROPRIATION CODE AND AMOUNT:
USE OF RESERVE FUNDS:
Page 1 City of Clearwater Printed on 7/16/2018