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07/16/2018Monday, July 16, 2018 1:00 PM City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Council Chambers Pension Trustees Meeting Agenda July 16, 2018Pension Trustees Meeting Agenda 1. Call To Order 2. Approval of Minutes Approve the minutes of the June 18, 2018 Pension Trustees Meeting as submitted in written summation by the City Clerk. 3. Citizens to be Heard Regarding Items Not on the Agenda 4. New Business Items 4.1 Approve the new hires for acceptance into the Pension Plan as listed. 4.2 Approve the following request of employee Florence Reichert, Public Utilities Department to vest their pension as provided by Section 2.419 of the Employees’ Pension Plan. 4.3 Approve the following request of employees Lynn Davis, Police Department, Robert Orton, Planning and Development Department, Jean Peeke, Planning and Development Department, Margaret Plennert, Police Department and Gary Spence, Fire Department for a regular pension as provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan. 5. Director's Report 6. Adjourn Page 2 City of Clearwater Printed on 7/3/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4737 Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 1 File Type: MinutesIn Control: Pension Trustees SUBJECT/RECOMMENDATION: Approve the minutes of the June 18, 2018 Pension Trustees Meeting as submitted in written summation by the City Clerk. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 7/3/2018 Pension Trustees Meeting Minutes June 18, 2018 Page 1 City of Clearwater City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Minutes Monday, June 18, 2018 1:00 PM Council Chambers Pension Trustees Draft Pension Trustees Meeting Minutes June 18, 2018 Page 2 City of Clearwater Rollcall Present 3 - Chair George N. Cretekos, Trustee Bob Cundiff, and Trustee David Allbritton Absent 2 - Trustee Doreen Caudell, and Trustee Hoyt Hamilton Also Presen t – W illiam B. Ho rne – City Manager, Jill Silverboard – Deputy City Manager, Micah Maxwell – Assistant City Manager, Pamela K. Akin – City Attorney, Rosem ar ie Call – City Clerk, Nicole Spra gue – Offic ial Re cords and Le gis lati ve Ser vice s Coo rd in ator, and Joe Roseto – Human Resources Director To pro vi de continui ty fo r research, items are li sted in agend a order altho ugh not necessarily disc ussed in that order. Unapproved 1. Call to Order – Chair Cretekos The meeting was called to order at 1:09 p.m. at City Hall. 2. Approval of Minutes Approve the minutes of the May 14, 2018 Pension Trustees Meeting as submitted in written summation by the City Clerk. Trustee Cundiff moved to approve the minutes of the May 14, 2018 Pension Trustees Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda – None. 4. New Business Items 4.1 Approve the new hires for acceptance into the Pension Plan as listed. Name/Job Classification/Department Pension Eligibility Date Draft Pension Trustees Meeting Minutes June 18, 2018 Page 3 City of Clearwater William Anderson-KutchParking, Facility, Security Aide, Engineering 3/31/2018 Laszlo Szurly, Custodial Worker, Marine & Aviation 3/31/2018 Christopher Pieslak, Risk Management Specialist, Finance 4/02/2018 Nathan Hartley, Gas Apprentice, Gas 4/02/2018 Grover Davis, Utilities Mechanic, Public Utilities 4/02/2018 Stephanie Flanagan, Parking Assistant, Engineering 4/16/2018 Joseph Stanton, Fleet Mechanic, General Services 4/16/2018 Mark Kaigler, Parks Service Technician I, Parks & Recreation 4/16/2018 Jeremy Ornduff, Solid Waste Worker, Solid Waste 4/02/2018 Perry Lee, Solid Waste Worker, Solid Waste 4/02/2018 Matthew Richardi, Fire Medic, Fire 4/02/2018 James Humphrey, Fire Medic, Fire 4/02/2018 Ryan Fetner, Fire Medic, Fire 4/02/2018 Ellert Toohey, Fire Medic, Fire 4/02/2018 John GrayFire MedicFire 4/02/2018 Justin NewlandFire MedicFire 4/02/2018 Benjamin DyckFire MedicFire 4/02/2018 Draft Pension Trustees Meeting Minutes June 18, 2018 Page 4 City of Clearwater Corey ButtsFire MedicFire 4/02/2018 Devon HeathfieldFire MedicFire 4/02/2018 Christopher Quinn, Fire Medic, Fire 4/02/2018 Todd Rushing, Fire Medic, Fire 4/02/2018 Kenny Sweitzer, Fire Medic, Fire 4/02/2018 Stephen Aldrich, Stormwater Technician I, Engineering 4/16/2018 Tyler Wagner, Parks Service Technician I, Parks & Recreation 4/16/2018 Devin Bickel, Parks Service Technician I, Parks & Recreation 4/16/2018 Joseph Santostefano, Parks Service Technician I, Parks & Recreation 4/16/2018 Jonathan Van Geons, Parks Service Technician I, Parks & Recreation 4/16/2018 Kara Lebel, Police Communication Operator Trainee, Police 4/16/2018 Frank Figueroa, Police Service Technician, Police 4/16/2018 Milton Bostic, Water Distribution Operator Trainee, Public Utilities 4/16/2018 Anthony Suffoletto, Waste Water Treatment Plan Oper. C, Public Utilities 4/16/2018 Joshua Hinz, Solid Waste Equipment Operator, Solid Waste 4/16/2018 Jermaine Filer, Solid Waste Worker, Solid Waste 4/16/2018 Draft Pension Trustees Meeting Minutes June 18, 2018 Page 5 City of Clearwater Trustee Allbritton moved to approve the new hires for acceptance into the Pension Plan as listed. The motion was duly seconded and carried unanimously. 4.2 Approve the following request of employees Laura Canary, Administration CRA Operations Department, Christopher Hubbard, Parks and Recreation Department, Thomas Knobl, Fire Department and Martin Moran, Fire Department, to vest their pensions as provided by Section 2.419 of the Employees’ Pension Plan. Laura Canary, Economic Development Coordinator, Administration CRA Operations Department, was employed by the City on March 22, 2004, and began participating in the Pension Plan on that date. Ms. Canary terminated from City employment on April 14, 2018. Christopher Hubbard, Recreation Specialist, Parks and Recreation Department, was employed by the City on July 24, 2006, and began participating in the Pension Plan on that date. Mr. Hubbard terminated from City employment on August 19, 2017. Thomas Knobl, Firefighter/Driver-Operator, Fire Department, was employed by the City on October 31, 2005, and began participating in the Pension Plan on that date. Mr. Knobl terminated from City employment on April 3, 2018. Martin Moran, Administrative Support Manager, Fire Department, was employed by the City on February 28, 2000, and began participating in the Pension Plan on that date. Mr. Moran terminated from City employment on March 31, 2018. The Employees’ Pension Plan provides that should an employee cease to be an employee of the City of Clearwater or change status from full-time to part-time after completing ten or more years of creditable service (pension participation), such employee shall acquire a vested interest in the retirement benefits. Vested pension payments commence on the first of the month following the month in which the employee normally would have been eligible for retirement. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five years and completed twenty years of credited service; the date on which a participant has reached age sixty-five years and completed ten years of credited service; or the date on which a member has completed thirty years of service regardless Draft Pension Trustees Meeting Minutes June 18, 2018 Page 6 City of Clearwater of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty years and completed twenty-five years of credited service; or the date on which a participant has reached the age of sixty-five years and completed ten years of credited service. Ms. Canary will meet the non-hazardous duty criteria and begin collecting a pension in April 2034. Mr. Hubbard will meet the non-hazardous duty criteria and begin collecting a pension in January 2036. Mr. Moran will meet the non-hazardous duty criteria and begin collecting a pension in March 2020. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty years of credited service regardless of age, or the date on which the participant has reached fifty-five years and completed ten years of credited service. Mr. Knobl will meet the hazardous duty criteria and begin collecting pension in November 2025. Trustee Cundiff moved to approve the following request of employees Laura Canary, Administration CRA Operations Department, Christopher Hubbard, Parks and Recreation Department, Thomas Knobl, Fire Department and Martin Moran, Fire Department, to vest their pensions as provided by Section 2.419 of the Employees’ Pension Plan. The motion was duly seconded and carried unanimously. 4.3 Approve the following request of employees William Clark, Gas Department, Lydia Moreda, Information Technology Department and Robert Powers, Public Utilities Department, for a regular pension as provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan. William Clark, Gas Sales Representative, Gas Department, was employed by the City on June 13, 1994, and his pension service credit is effective on November 6, 1999. His pension will be effective June 1, 2018. Based on an average salary of approximately $64,180.70 over the past five years, the formula for computing regular pensions and Mr. Clark’s selection of the Life Annuity, this pension benefit will be approximately $32,769.60 annually. Lydia Moreda, Senior Systems Analyst, Information Technology Department, was employed by the City on April 23, 2001, and her pension service credit is Draft Pension Trustees Meeting Minutes June 18, 2018 Page 7 City of Clearwater effective on that date. Her pension will be effective June 1, 2018. Based on an average salary of approximately $62,089.06 over the past five years, the formula for computing regular pensions and Ms. Moreda’s selection of the 10 Year Certain and Life Annuity, this pension benefit will be approximately $27,904.56 annually. Robert Powers, Industrial Pretreatment Coordinator, Public Utilities Department, was employed by the City on May 21, 1987, and his pension service credit is effective on that date. His pension will be effective June 1, 2018. Based on an average salary of approximately $70,198.92 over the past five years, the formula for computing regular pensions and Mr. Powers’ selection of the Joint and Survivor Annuity with a 20% Partial Lump Sum, this pension benefit will be approximately $53,816.76 annually. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five years and completed twenty years of credited service; the date on which a participant has reached age sixty-five years and completed ten years of credited service; or the date on which a member has completed thirty years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty years and completed twenty-five years of credited service; or the date on which a participant has reached the age of sixty-five years and completed ten years of credited service. Mr. Clark, Ms. Moreda and Mr. Powers have met the non-hazardous duty criteria. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty years of credited service regardless of age, or the date on which the participant has reached fifty-five years and completed ten years of credited service. Trustee Allbritton moved to approve the following request of employees William Clark, Gas Department, Lydia Moreda, Information Technology Department and Robert Powers, Public Utilities Department, for a regular pension as provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan. The motion was duly seconded and carried unanimously. Draft Pension Trustees Meeting Minutes June 18, 2018 Page 8 City of Clearwater 5. Director's Report – None. 6. Adjourn The meeting adjourned at 1:12 p.m. Chair Employees’ Pension Plan Trustees Attest City Clerk Draft Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4649 Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 2 File Type: Action ItemIn Control: Pension Trustees Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Approve the new hires for acceptance into the Pension Plan as listed. SUMMARY: Name/Job Classification/Department Pension Eligibility Date Alexandria Wells, Librarian I, Library 4/28/2018 Stephanie Catlyn, Librarian II, Library 4/28/2018 Brian Klinefelter, Stormwater Technician I, Engineering 4/30/2018 Jorge Trinidad, Custodial Worker, Parks & Recreation 4/30/2018 Alvin Miller Jr., Parks Service Technician I, Parks & Recreation 4/30/2018 Max Villalobos, Building Inspector Technician, Planning & Development 4/30/2018 Emily Johnson, Graphics Designer, Public Communications 4/30/2018 Suzanne Judge, Police Communications Operator, Police 5/12/2018 Darold Cook, Police Officer, Police 5/14/2018 Stephany Maxwell, Police Officer, Police 5/14/2018 Kevin McCann, Police Officer, Police 5/14/2018 George Solakian Jr., Police Officer, Police 5/14/2018 Levi Brownell, Fleet Mechanic, General Services 5/14/2018 Robert Chiavaroli, Fleet Mechanic, General Services 5/14/2018 Crystal Mathews, Librarian II, Library 5/14/2018 Joseph Coley, Parks, Streets & Sidewalk Technician I, Parks & Recreation 5/14/2018 James Quist, Solid Waste Equipment Operator, Solid Waste 5/14/2018 Cedric Gaynor, Solid Waste Equipment Operator, Solid Waste 5/14/2018 Sean Ford, Parking, Facility & Security Aide, Engineering 5/14/2018 Keely Utterback, Recreation Leader, Parks and Recreation 5/26/2018 Steve Willis, Recreation Leader, Parks and Recreation 5/28/2018 Deborah Meek, Parking, Facility & Security Aide, Engineering 5/29/2018 Darryan Bryant, Water Distribution Operator Trainee, Public Utilities 5/29/2018 Travis Rackard, Water Distribution Operator Trainee, Public Utilities 5/29/2018 Caleb McElroy, Water Distribution Operator Trainee, Public Utilities 5/29/2018 Diera Simon, Water Distribution Operator Trainee, Public Utilities 5/29/2018 Troy Campbell, Solid Waste Equipment Operator, Solid Waste 5/29/2018 Dylan Castellano, Water Distribution Operator Trainee, Public Utilities 5/29/2018 APPROPRIATION CODE AND AMOUNT: N/A Page 1 City of Clearwater Printed on 7/3/2018 File Number: ID#18-4649 USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 7/3/2018 Interoffice Correspondence Sheet TO: Pension Advisory Committee FROM: Joseph Roseto, Human Resources Director SUBJECT: Recommendation for Acceptance into Pension Plan DATE: Subject/Recommendation: Recommend approval of the new hires for acceptance into the Pension Plan as listed. Name Job Classification Department Pension Eligibility Date Alexandria Wells Librarian I Library 4/28/2018 Stephanie Catlyn Librarian II Library 4/28/2018 Brian Klinefelter Stormwater Technician I Engineering 4/30/2018 Jorge Trinidad Custodial Worker Parks & Recreation 4/30/2018 Alvin Miller Jr. Parks Service Technician I Parks & Recreation 4/30/2018 Max Villalobos Building Inspector Technician Planning & Development 4/30/2018 Emily Johnson Graphics Designer Public Communications 4/30/2018 Suzanne Judge Police Communications Operator Police 5/12/2018 Darold Cook Police Officer Police 5/14/2018 Stephany Maxwell Police Officer Police 5/14/2018 Kevin McCann Police Officer Police 5/14/2018 George Solakian Jr. Police Officer Police 5/14/2018 Levi Brownell Fleet Mechanic General Services 5/14/2018 Robert Chiavaroli Fleet Mechanic General Services 5/14/2018 Crystal Mathews Librarian II Library 5/14/2018 Joseph Coley Parks, Streets & Sidewalk Technician I Parks & Recreation 5/14/2018 James Quist Solid Waste Equipment Operator Solid Waste 5/14/2018 Cedric Gaynor Solid Waste Equipment Operator Solid Waste 5/14/2018 Sean Ford Parking, Facility & Security Aide Engineering 5/14/2018 Keely Utterback Recreation Leader Parks and Recreation 5/26/2018 Steve Willis Recreation Leader Parks and Recreation 5/28/2018 Deborah Meek Parking, Facility & Security Aide Engineering 5/29/2018 Darryan Bryant Water Distribution Operator Trainee Public Utilities 5/29/2018 Travis Rackard Water Distribution Operator Trainee Public Utilities 5/29/2018 Caleb McElroy Water Distribution Operator Trainee Public Utilities 5/29/2018 Diera Simon Water Distribution Operator Trainee Public Utilities 5/29/2018 Troy Campbell Solid Waste Equipment Operator Solid Waste 5/29/2018 Dylan Castellano Water Distribution Operator Trainee Public Utilities 5/29/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4650 Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 2 File Type: Action ItemIn Control: Pension Trustees Agenda Number: 4.2 SUBJECT/RECOMMENDATION: Approve the following request of employee Florence Reichert, Public Utilities Department to vest their pension as provided by Section 2.419 of the Employees’ Pension Plan. SUMMARY: Florence Reichert, Storeskeeper, Public Utilities Department, was employed by the City on May 3, 1999, and began participating in the Pension Plan on June 7, 1999. Ms. Reichert terminated from City employment on April 13, 2018. The Employees’ Pension Plan provides that should an employee cease to be an employee of the City of Clearwater or change status from full -time to part-time after completing ten or more years of creditable service (pension participation ), such employee shall acquire a vested interest in the retirement benefits. Vested pension payments commence on the first of the month following the month in which the employee normally would have been eligible for retirement. Section 2.416 provides for normal retirement eligibility for non -hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five years and completed twenty years of credited service; the date on which a participant has reached age sixty -five years and completed ten years of credited service; or the date on which a member has completed thirty years of service regardless of age. For non -hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty years and completed twenty -five years of credited service; or the date on which a participant has reached the age of sixty -five years and completed ten years of credited service . Ms. Reichert will meet the non-hazardous duty criteria and begin collecting a pension in August 2020. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty years of credited service regardless of age, or the date on which the participant has reached fifty-five years and completed ten years of credited service. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 1 City of Clearwater Printed on 7/3/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4651 Agenda Date: 7/16/2018 Status: Agenda ReadyVersion: 2 File Type: Action ItemIn Control: Pension Trustees Agenda Number: 4.3 SUBJECT/RECOMMENDATION: Approve the following request of employees Lynn Davis, Police Department, Robert Orton, Planning and Development Department, Jean Peeke, Planning and Development Department, Margaret Plennert, Police Department and Gary Spence, Fire Department for a regular pension as provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan. SUMMARY: Lynn Davis, Police Property Supervisor, Police Department, was employed by the City on April 27, 1987, and her pension service credit is effective on that date. Her pension will be effective June 1, 2018. Based on an average salary of approximately $49,870.18 over the past five years, the formula for computing regular pensions and Ms. Davis’ selection of the 50% Joint and Survivor Annuity, this pension benefit will be approximately $39,526.20 annually. Robert Orton, Staff Assistant, Planning and Development Department, was employed by the City on April 29, 1996, and his pension service credit is effective on that date. His pension will be effective June 1, 2018. Based on an average salary of approximately $40,048.72 over the past five years, the formula for computing regular pensions and Mr. Orton’s selection of the 100% Joint and Survivor Annuity with a 10% Partial Lump Sum, this pension benefit will be approximately $19,671.72 annually. Jean Peeke, Development Review Specialist, Planning and Development Department, was employed by the City on January 19, 1999, and her pension service credit is effective on that date. Her pension will be effective August 1, 2018. Based on an average salary of approximately $37,836.63 over the past five years, the formula for computing regular pensions and Ms. Peeke’s selection of the 10 Year Certain and Life Annuity, this pension benefit will be approximately $19,418.04 annually. Margaret Plennert, Police Office Specialist, Police Department, was employed by the City on July 5, 1988, and her pension service credit is effective on that date. Her pension will be effective August 1, 2018. Based on an average salary of approximately $45,789.24 over the past five years, the formula for computing regular pensions and Ms. Plennert’s selection of the Single Life Annuity, this pension benefit will be approximately $37,867.08 annually. Gary Spence, Fire Lieutenant, Fire Department, was employed by the City on May 26, 1998, and his pension service credit is effective on that date. His pension will be effective June 1, 2018. Based on an average salary of approximately $88,003.79 over the past five years, the formula for computing regular pensions and Mr. Spence’s selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $47,310.48 annually. Section 2.416 provides for normal retirement eligibility for non -hazardous duty employees hired Page 1 City of Clearwater Printed on 7/3/2018 File Number: ID#18-4651 prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five years and completed twenty years of credited service; the date on which a participant has reached age sixty -five years and completed ten years of credited service; or the date on which a member has completed thirty years of service regardless of age. For non -hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty years and completed twenty -five years of credited service; or the date on which a participant has reached the age of sixty -five years and completed ten years of credited service . Ms. Davis, Mr. Orton, Ms. Peeke and Ms. Plennert have met the non-hazardous duty criteria. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty years of credited service regardless of age, or the date on which the participant has reached fifty -five years and completed ten years of credited service. Mr. Spence has met the hazardous duty criteria. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A Page 2 City of Clearwater Printed on 7/3/2018