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06/18/2018Monday, June 18, 2018 1:00 PM City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Council Chambers Pension Trustees Meeting Agenda June 18, 2018Pension Trustees Meeting Agenda 1. Call To Order 2. Approval of Minutes Approve the minutes of the May 14, 2018 Pension Trustees Meeting as submitted in written summation by the City Clerk. 3. Citizens to be Heard Regarding Items Not on the Agenda 4. New Business Items 4.1 Approve the new hires for acceptance into the Pension Plan as listed. 4.2 Approve the following request of employees Laura Canary, Administration CRA Operations Department, Christopher Hubbard, Parks and Recreation Department, Thomas Knobl, Fire Department and Martin Moran, Fire Department, to vest their pensions as provided by Section 2.419 of the Employees’ Pension Plan. 4.3 Approve the following request of employees William Clark, Gas Department, Lydia Moreda, Information Technology Department and Robert Powers, Public Utilities Department, for a regular pension as provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan. 5. Director's Report 6. Adjourn Page 2 City of Clearwater Printed on 6/11/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4598 Agenda Date: 6/18/2018 Status: Agenda ReadyVersion: 1 File Type: MinutesIn Control: Pension Trustees Agenda Number: SUBJECT/RECOMMENDATION: Approve the minutes of the May 14, 2018 Pension Trustees Meeting as submitted in written summation by the City Clerk. SUMMARY: APPROPRIATION CODE AND AMOUNT: USE OF RESERVE FUNDS: Page 1 City of Clearwater Printed on 6/11/2018 Pension Trustees Meeting Minutes May 14, 2018 Page 1 City of Clearwater City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Minutes Monday, May 14, 2018 1:00 PM Council Chambers Pension Trustees Pension Trustees Meeting Minutes May 14, 2018 Page 2 City of Clearwater Roll Call Present 5 - Chair George N. Cretekos, Trustee Doreen Caudell, Trustee Bob Cundiff, Trustee Hoyt Hamilton, and Trustee David Allbritton Also Present – William B. Horne – City Manager, Jill Silverboard – Deputy City Manager, Micah Maxwell – Assistant City Manager, Pamela K. Akin – City Attorney, Rosemarie Call – City Clerk, Nicole Sprague – Official Records and Legislative Services Coordinator, and Joe Roseto – Human Resources Director 1. Call to Order – Chair Cretekos The meeting was called to order at 1:36 p.m. at City Hall. 2. Approval of Minutes 2.1 Approve the minutes of the April 16, 2018 Pension Trustees Meeting as submitted in written summation by the City Clerk. Trustee Cundiff moved to approve the minutes of the April 16, 2018 Pension Trustees Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda – None. 4. New Business Items 4.1 Approve the new hires for acceptance into the Pension Plan as listed. Name/Job Classification/Department Pension Eligibility Date Shaun Smigiel, Water Distribution Operator Trainee, Public Utilities 3/05/2018 Ivan Hernandez-Perez, Parking Enforcement Specialist, Engineering 3/05/2018 Michael Knotek, Plans Examiner, Planning & Development 3/05/2018 Aaron Lane, Solid Waste Worker, Solid Waste 3/05/2018 Pension Trustees Meeting Minutes May 14, 2018 Page 3 City of Clearwater Leslie Greve, Accounting Technician, Library 3/19/2018 Michael Bloomfield, Gas Technician I, Gas 3/19/2018 Jose David, Gas Technician I, Gas 3/19/2018 Jerry McCarthy, Gas Technician I, Gas 3/19/2018 Sheridan Boyle, Recycling Specialist, Solid Waste 3/19/2018 Trustee Hamilton moved to approve the new hires for acceptance into the Pension Plan as listed. The motion was duly seconded and carried unanimously. 4.2 Approve the following request of employees Petras Jakstas, Parks and Recreation Department, and Christopher Owens, Public Utilities Department, to vest their pensions as provided by Section 2.419 of the Employees’ Pension Plan. Petras Jakstas, Parks Service Tech II, Parks and Recreation Department, was employed by the City on January 22, 2007, and began participating in the Pension Plan on that date. Mr. Jakstas terminated from City employment on March 22, 2018. Christopher Owens, Water Treatment Chief Operator, Public Utilities Department, was employed by the City on September 17, 2007, and began participating in the Pension Plan on that date. Mr. Owens terminated from City employment on September 21, 2017. The Employees’ Pension Plan provides that should an employee cease to be an employee of the City of Clearwater or change status from full-time to part-time after completing ten or more years of creditable service (pension participation), such employee shall acquire a vested interest in the retirement benefits. Vested pension payments commence on the first of the month following the month in which the employee normally would have been eligible for retirement. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five years and completed twenty years of credited service; the date on which a participant has reached Pension Trustees Meeting Minutes May 14, 2018 Page 4 City of Clearwater age sixty-five years and completed ten years of credited service; or the date on which a member has completed thirty years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty years and completed twenty-five years of credited service; or the date on which a participant has reached the age of sixty-five years and completed ten years of credited service. Mr. Jakstas will meet the non-hazardous duty criteria and begin collecting a pension in August 2029. Mr. Owens will meet the non-hazardous duty criteria and begin collecting a pension in August 2033. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty years of credited service regardless of age, or the date on which the participant has reached fifty-five years and completed ten years of credited service. Trustee Allbritton moved to approve the following request of employees Petras Jakstas, Parks and Recreation Department, and Christopher Owens, Public Utilities Department, to vest their pensions as provided by Section 2.419 of the Employees’ Pension Plan. The motion was duly seconded and carried unanimously. 4.3 Approve the following request of employees Mark Anyon, Fire Department, Robert Carpenter, Parks and Recreation Department, Ramon Cosme, Police Department, Fontayne Egger, Police Department, Carmen Heidt, Library Department, and Kent Watts, Fire Department for a regular pension as provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan. Mark Anyon, Firefighter/Driver Operator, Fire Department, was employed by the City on November 5, 1990, and his pension service credit is effective on that date. His pension will be effective April 1, 2018. Based on an average salary of approximately $77,134.25 over the past five years, the formula for computing regular pensions and Mr. Anyon’s selection of the 10 Year Certain and Life Annuity, this pension benefit will be approximately $61,650.84 annually. Robert Carpenter, Recreation Supervisor I, Parks and Recreation Department, was employed by the City on August 4, 1997, and his pension service credit is effective on that date. His pension will be effective April 1, 2018. Based on an average salary of approximately $48,424.06 over the past five years, the formula for computing regular pensions and Mr. Carpenter’s selection of the Life Annuity, this pension benefit will be approximately $27,506.16 annually. Pension Trustees Meeting Minutes May 14, 2018 Page 5 City of Clearwater Ramon Cosme, Police Sergeant, Police Department, was employed by the City on April 5, 1993, and his pension service credit is effective on that date. His pension will be effective April 1, 2018. Based on an average salary of approximately $96,393.49 over the past five years, the formula for computing regular pensions and Mr. Cosme’s selection of the Life Annuity, this pension benefit will be approximately $66,562.32 annually. Fontayne Egger, Police Officer, Police Department, was employed by the City on May 17, 1989, and her pension service credit is effective on that date. Her pension will be effective April 1, 2018. Based on an average salary of approximately $89,930.73 over the past five years, the formula for computing regular pensions and Ms. Egger’s selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $70,685.88 annually. Carmen Heidt, Librarian II, Library Department, was employed by the City on October 3, 1994, and her pension service credit is effective on November 28, 1994. Her pension will be effective June 1, 2018. Based on an average salary of approximately $53,753.09 over the past five years, the formula for computing regular pensions and Ms. Heidt’s selection of the 50% Joint and Survivor Annuity, this pension benefit will be approximately $31,698.60 annually. Kent Watts, Fire Assistant Chief, Fire Department, was employed by the City on May 15, 2006, and his pension service credit is effective on that date. His pension will be effective April 1, 2018. Based on an average salary of approximately $83,731.19 over the past five years, the formula for computing regular pensions and Mr. Watts’ selection of the 100% Joint and Survivor Annuity, this pension benefit will be approximately $26,369.04 annually. Section 2.416 provides for normal retirement eligibility for non-hazardous duty employees hired prior to the effective date of this reinstatement (January 1, 2013), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five years and completed twenty years of credited service; the date on which a participant has reached age sixty-five years and completed ten years of credited service; or the date on which a member has completed thirty years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty years and completed twenty-five years of credited service; or the date on which a participant has reached the age of sixty-five years and completed ten years of credited service. Mr. Carpenter and Ms. Heidt have met the non-hazardous duty criteria. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty years of credited service regardless of age, or the date on which the participant has reached fifty-five years and completed ten years of credited service. Mr. Anyon, Mr. Cosme, Ms. Pension Trustees Meeting Minutes May 14, 2018 Page 6 City of Clearwater Egger and Mr. Watts have met the hazardous duty criteria. Trustee Caudell moved to approve the following request of employees Mark Anyon, Fire Department, Robert Carpenter, Parks and Recreation Department, Ramon Cosme, Police Department, Fontayne Egger, Police Department, Carmen Heidt, Library Department, and Kent Watts, Fire Department for a regular pension as provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan. The motion was duly seconded and carried unanimously. 5. Director's Report 6. Adjourn The meeting adjourned at 1:38 p.m. Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4568 Agenda Date: 6/18/2018 Status: Agenda ReadyVersion: 2 File Type: Action ItemIn Control: Pension Trustees Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Approve the new hires for acceptance into the Pension Plan as listed. SUMMARY: Name Job Classification Department Pension Eligibility Date William Anderson-Kutch Parking, Facility, Security Aide Engineering 3/31/2018 Laszlo Szurly Custodial Worker Marine & Aviation 3/31/2018 Christopher Pieslak Risk Management Specialist Finance 4/02/2018 Nathan Hartley Gas Apprentice Gas 4/02/2018 Grover Davis Utilities Mechanic Public Utilities 4/02/2018 Jeremy Ornduff Solid Waste Worker Solid Waste 4/02/2018 Perry Lee Solid Waste Worker Solid Waste 4/02/2018 Matthew Richardi Fire Medic Fire 4/02/2018 James Humphrey Fire Medic Fire 4/02/2018 Ryan Fetner Fire Medic Fire 4/02/2018 Ellert Toohey Fire Medic Fire 4/02/2018 John Gray Fire Medic Fire 4/02/2018 Justin Newland Fire Medic Fire 4/02/2018 Benjamin Dyck Fire Medic Fire 4/02/2018 Corey Butts Fire Medic Fire 4/02/2018 Devon Heathfield Fire Medic Fire 4/02/2018 Christopher Quinn Fire Medic Fire 4/02/2018 Todd Rushing Fire Medic Fire 4/02/2018 Kenny Sweitzer Fire Medic Fire 4/02/2018 Stephen Aldrich Stormwater Technician I Engineering 4/16/2018 Stephanie Flanagan Parking Assistant Engineering 4/16/2018 Joseph Stanton Fleet Mechanic General Services 4/16/2018 Mark Kaigler Parks Service Technician I Parks & Recreation 4/16/2018 Tyler Wagner Parks Service Technician I Parks & Recreation 4/16/2018 Devin Bickel Parks Service Technician I Parks & Recreation 4/16/2018 Joseph Santostefano Parks Service Technician I Parks & Recreation 4/16/2018 Jonathan Van Geons Parks Service Technician I Parks & Recreation 4/16/2018 Kara Lebel Police Communication Operator Trainee Police 4/16/2018 Frank Figueroa Police Service Technician Police 4/16/2018 Milton Bostic Water Distribution Operator Trainee Public Utilities 4/16/2018 Anthony Suffoletto WasteWater Treatment Plan Operator C Public Utilities 4/16/2018 Joshua Hinz Solid Waste Equipment Operator Solid Waste 4/16/2018 Jermaine Filer Solid Waste Worker Solid Waste 4/16/2018 APPROPRIATION CODE AND AMOUNT: Page 1 City of Clearwater Printed on 6/11/2018 File Number: ID#18-4568 n/a USE OF RESERVE FUNDS: n/a Page 2 City of Clearwater Printed on 6/11/2018 Interoffice Correspondence Sheet TO: Pension Advisory Committee FROM: Joseph Roseto, Human Resources Director SUBJECT: Recommendation for Acceptance into Pension Plan DATE: Subject/Recommendation: Recommend approval of the new hires for acceptance into the Pension Plan as listed. Name Job Classification Department Pension Eligibility Date William Anderson-Kutch Parking, Facility, Security Aide Engineering 3/31/2018 Laszlo Szurly Custodial Worker Marine & Aviation 3/31/2018 Christopher Pieslak Risk Management Specialist Finance 4/02/2018 Nathan Hartley Gas Apprentice Gas 4/02/2018 Grover Davis Utilities Mechanic Public Utilities 4/02/2018 Jeremy Ornduff Solid Waste Worker Solid Waste 4/02/2018 Perry Lee Solid Waste W orker Solid Waste 4/02/2018 Matthew Richardi Fire Medic Fire 4/02/2018 James Humphrey Fire Medic Fire 4/02/2018 Ryan Fetner Fire Medic Fire 4/02/2018 Ellert Toohey Fire Medic Fire 4/02/2018 John Gray Fire Medic Fire 4/02/2018 Justin Newland Fire Medic Fire 4/02/2018 Benjamin Dyck Fire Medic Fire 4/02/2018 Corey Butts Fire Medic Fire 4/02/2018 Devon Heathfield Fire Medic Fire 4/02/2018 Christopher Quinn Fire Medic Fire 4/02/2018 Todd Rushing Fire Medic Fire 4/02/2018 Kenny Sweitzer Fire Medic Fire 4/02/2018 Stephen Aldrich Stormwater Technician I Engineering 4/16/2018 Stephanie Flanagan Parking Assistant Engineering 4/16/2018 Joseph Stanton Fleet Mechanic General Services 4/16/2018 Mark Kaigler Parks Service Technician I Parks & Recreation 4/16/2018 Tyler Wagner Parks Service Technician I Parks & Recreation 4/16/2018 Devin Bickel Parks Service Technician I Parks & Recreation 4/16/2018 Joseph Santostefano Parks Service Technician I Parks & Recreation 4/16/2018 Jonathan Van Geons Parks Service Technician I Parks & Recreation 4/16/2018 Kara Lebel Police Communication Operator Trainee Police 4/16/2018 Frank Figueroa Police Service Technician Police 4/16/2018 Milton Bostic Water Distribution Operator Trainee Public Utilities 4/16/2018 Anthony Suffoletto WasteWater Treatment Plan Operator C Public Utilities 4/16/2018 Joshua Hinz Solid Waste Equipment Operator Solid Waste 4/16/2018 Jermaine Filer Solid Waste Worker Solid Waste 4/16/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4569 Agenda Date: 6/18/2018 Status: Agenda ReadyVersion: 2 File Type: Action ItemIn Control: Pension Trustees Agenda Number: 4.2 SUBJECT/RECOMMENDATION: Approve the following request of employees Laura Canary, Administration CRA Operations Department, Christopher Hubbard, Parks and Recreation Department, Thomas Knobl, Fire Department and Martin Moran, Fire Department, to vest their pensions as provided by Section 2.419 of the Employees’ Pension Plan. SUMMARY: Laura Canary, Economic Development Coordinator, Administration CRA Operations Department, was employed by the City on March 22, 2004, and began participating in the Pension Plan on that date. Ms. Canary terminated from City employment on April 14, 2018. Christopher Hubbard, Recreation Specialist, Parks and Recreation Department, was employed by the City on July 24, 2006, and began participating in the Pension Plan on that date. Mr. Hubbard terminated from City employment on August 19, 2017. Thomas Knobl, Firefighter /Driver-Operator, Fire Department, was employed by the City on October 31, 2005, and began participating in the Pension Plan on that date. Mr. Knobl terminated from City employment on April 3, 2018. Martin Moran, Administrative Support Manager, Fire Department, was employed by the City on February 28, 2000, and began participating in the Pension Plan on that date. Mr. Moran terminated from City employment on March 31, 2018. The Employees’ Pension Plan provides that should an employee cease to be an employee of the City of Clearwater or change status from full -time to part-time after completing ten or more years of creditable service (pension participation ), such employee shall acquire a vested interest in the retirement benefits. Vested pension payments commence on the first of the month following the month in which the employee normally would have been eligible for retirement. Section 2.416 provides for normal retirement eligibility for non -hazardous duty employees hired prior to the effective date of this reinstatement (1/1/13), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five (55) years and completed twenty (20) years of credited service; the date on which a participant has reached age sixty -five (65) years and completed ten (10) years of credited service; or the date on which a member has completed thirty (30) years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty (60) years and completed twenty -five (25) years of credited service; or the date on which a participant has reached the age of sixty -five (65) years Page 1 City of Clearwater Printed on 6/11/2018 File Number: ID#18-4569 and completed ten (10) years of credited service. Ms. Canary will meet the non -hazardous duty criteria and begin collecting a pension in April 2034. Mr. Hubbard will meet the non-hazardous duty criteria and begin collecting a pension in January 2036. Mr. Moran will meet the non-hazardous duty criteria and begin collecting a pension in March 2020. Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty (20) years of credited service regardless of age, or the date on which the participant has reached fifty -five (55) years and completed ten (10) years of credited service . Mr. Knobl will meet the hazardous duty criteria and begin collecting pension in November 2025. APPROPRIATION CODE AND AMOUNT: n/a USE OF RESERVE FUNDS: n/a Page 2 City of Clearwater Printed on 6/11/2018 Cover Memo City of Clearwater City Hall 112 S. Osceola Avenue Clearwater, FL 33756 File Number: ID#18-4571 Agenda Date: 6/18/2018 Status: Agenda ReadyVersion: 2 File Type: Action ItemIn Control: Pension Trustees Agenda Number: 4.3 SUBJECT/RECOMMENDATION: Approve the following request of employees William Clark, Gas Department, Lydia Moreda, Information Technology Department and Robert Powers, Public Utilities Department, for a regular pension as provided by Sections 2.416 and 2.424 of the Employees’ Pension Plan. SUMMARY: William Clark, Gas Sales Representative, Gas Department, was employed by the City on June 13, 1994, and his pension service credit is effective on November 6, 1999. His pension will be effective June 1, 2018. Based on an average salary of approximately $64,180.70 over the past five years, the formula for computing regular pensions and Mr. Clark’s selection of the Life Annuity, this pension benefit will be approximately $32,769.60 annually. Lydia Moreda, Senior Systems Analyst, Information Technology Department, was employed by the City on April 23, 2001, and her pension service credit is effective on that date. Her pension will be effective June 1, 2018. Based on an average salary of approximately $62,089.06 over the past five years, the formula for computing regular pensions and Ms. Moreda’s selection of the 10 Year Certain and Life Annuity, this pension benefit will be approximately $27,904.56 annually. Robert Powers, Industrial Pretreatment Coordinator, Public Utilities Department, was employed by the City on May 21, 1987, and his pension service credit is effective on that date. His pension will be effective June 1, 2018. Based on an average salary of approximately $70,198.92 over the past five years, the formula for computing regular pensions and Mr. Powers’ selection of the Joint and Survivor Annuity with a 20% Partial Lump Sum, this pension benefit will be approximately $53,816.76 annually. Section 2.416 provides for normal retirement eligibility for non -hazardous duty employees hired prior to the effective date of this reinstatement (1/1/13), a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of fifty-five (55) years and completed twenty (20) years of credited service; the date on which a participant has reached age sixty -five (65) years and completed ten (10) years of credited service; or the date on which a member has completed thirty (30) years of service regardless of age. For non-hazardous duty employees hired on or after the effective date of this restatement, a member shall be eligible for retirement following the earlier of the date on which a participant has reached the age of sixty (60) years and completed twenty -five (25) years of credited service; or the date on which a participant has reached the age of sixty -five (65) years and completed ten (10) years of credited service. Mr. Clark, Ms. Moreda and Mr. Powers have met the non-hazardous duty criteria. Page 1 City of Clearwater Printed on 6/11/2018 File Number: ID#18-4571 Section 2.416 provides for normal retirement eligibility for hazardous duty employees, a member shall be eligible for retirement following the earlier of the date on which the participant has completed twenty (20) years of credited service regardless of age, or the date on which the participant has reached fifty-five (55) years and completed ten (10) years of credited service. APPROPRIATION CODE AND AMOUNT: n/a USE OF RESERVE FUNDS: n/a Page 2 City of Clearwater Printed on 6/11/2018