03/12/2018 Council Work Session Meeting Minutes March 12, 2018
City of Clearwater
City Hall
112 S. Osceola Avenue
Clearwater, FL 33756
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Meeting Minutes
Monday, March 12, 2018
1 :00 PM
Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes March 12, 2018
Roll Call
Present 5 - Mayor George N. Cretekos, Vice Mayor Hoyt Hamilton,
Councilmember Doreen Caudell, Councilmember Bob Cundiff, and
Councilmember Bill Jonson
Also Present: William B. Horne II — City Manager, Jill Silverboard — Deputy City
Manager, Micah Maxwell —Assistant City Manager, Pamela K.
Akin - City Attorney, Rosemarie Call - City Clerk and Nicole Sprague —
Official Records and Legislative Services Coordinator
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Cretekos
The meeting was called to order at 1:00 p.m. at City Hall.
2. Presentations — Given.
2.1 March Service Awards
Six service awards were presented to city employees.
The March 2018 Employee of the Month Award was presented to Katie
Robinson, Solid Waste.
3. Office of Management and Budget
3.1 Amend the City's fiscal year 2017/18 Operating and Capital Improvement Budgets at first
quarter and pass Ordinances 9131-18 and 9132-18 on first reading.
The fiscal year 2017/18 Operating and Capital Improvement Budgets were
adopted in September 2017 by Ordinances 9076-17 and 9077-17. Section
2.521 of the City's Code of Ordinances requires the City Manager to prepare a
quarterly report detailing income, expenditure estimates, collections, the
explanation of significant variances, as well as the financial status of all capital
improvement projects. Staff has provided a memorandum and a report that
outline the issues at first quarter that require amendment.
In response to questions, Budget Manager Kayleen Kastel said late in the
budget process the operating budgets for Pier 60 and the Sailing Center
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Council Work Session Meeting Minutes March 12, 2018
were moved under the Parks and Recreation Department. The change was
reflected in the budget book but not in the ordinances, the change before
Council is to correct the ordinances. The citywide air conditioning project,
reflected under storm pipes improvements, is a project managed by Building
and Maintenance that used stormwater funding in a prior year, the item
before Council reflects the funding being returned to a stormwater project.
Staff was directed to provide information regarding the RO Plant Reservoir 2
budget transfer.
4. Finance
4.1 Approve the purchase of Excess property insurance, including Bridges, Boiler and
Machinery and Terrorism coverages, from April 1, 2018 through April 1, 2019, at the level
of insurance provided for in this agenda item, at an amount not to exceed $1,600,000;
and approve locking in the property rate of$0.2520 per $100 of values through April 1,
2019 and authorize the appropriate officials to execute same. (consent)
The Risk Management Division of the Finance Department requested Arthur J.
Gallagher and Co. to obtain quotes for the property insurance program expiring
April 1, 2018. After a review of the quotes received, staff renewed the current
coverage with American International Group, Inc. (AIG). Since the City is in the
second year of a 3-year locked-in rate agreement, the City was able to avoid the
10 -20% premium increases affecting this market. The current coverages are
unchanged, which include $100 million for Windstorm or Hail, $60 million for
Named Storm Coverage, $60 million in flood insurance on an aggregate basis,
along with $100 million in Boiler and Machinery Coverage. The self-insured
retention (SIR) would remain at $100,000 per occurrence, with a 5% SIR for
named storms up to the maximum deductible of$5 million.
The City currently has a stand-alone policy through Zurich that it renewed last
year to insure three city bridges: Sand Key Bridge, Mandalay Channel
pedestrian bridge and the McMullen Booth pedestrian overpass. The bridge
policy has a self-insured retention (SIR) of$100,000 per occurrence, with a
$500,000 SIR for named storms, and provides an additional $47 million of
aggregate windstorm/flood/terrorism capacity that would otherwise be applied to
the $100 million limit for the City's property insurance program. The City is in the
second year of this policy also with a locked in rate. The 3-year premium for the
Zurich bridge is a total of$164,994, with the 2nd installment due for$55,024.
The renewal maintains the current coverage for "Terrorism - Property &
Liability" coverage limits at $25 million for property damage and $10 million for
liability. The program also provides Nuclear, Biological, Chemical & Radioactive
Terrorism coverage with limits of$3 million.
Total premiums for the second year are estimated to be $1,565,355, which
includes Terrorism Coverage. This represents an increase of 6% from last
year's premium due to the 2% trending of our property values, an addition of the
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Council Work Session Meeting Minutes March 12, 2018
Sand Key docks, an upgrade in value to a Police substation, and the addition of
a CRA building. Staff recommends adding a contingency bringing the
second-year program cost to a not-to-exceed amount of$1,600,000.
While the rate will remain the same in the program's third year, the total
premium may increase due to property acquisition, new construction,
replacement-value increases, etc. Our 3-year Property Rate is subject to
certain contingencies including that the City's loss ratio remains less than 40%,
have no material changes in exposures, and the carrier must not have any loss
or material change of their treaty reinsurance to maintain the same rate for the
2019 renewal.
Risk Management believes the recommended coverages will continue to cover
the City's property risks at levels and rates which represent a reasonable
insurance program for the City.
APPROPRIATION CODE AND AMOUNT:
Funds are available in cost code 590-07590-545100, Insurance, to fund this
contract.
4.2 Authorize the City Manager to sign a Memorandum of Understanding between the City of
Clearwater Finance Department, Office of Risk Management and the Florida Department
of Highway Safety and Motor Vehicles for driver's license and/or motor vehicle record
data exchange. (consent)
The Florida Department of Highway Safety and Motor Vehicles (DHSMV)
primary duties include issuance of motor vehicle and driver licenses,
registration and titling of motor vehicles, and enforcement of all laws governing
traffic, travel and public safety upon Florida's public highways.
In carrying out its statutorily mandated duties and responsibilities, the DHSMV
collects and maintains personal information that identifies individuals. This
information is stored in the DHSMV Driver and Vehicle Information Database
system, commonly referred to as "DAVID". Based upon the nature of this
information, the DHSMV is subject to the disclosure prohibitions contained in 18
U.S.C. §2721, the Driver's Privacy Protection Act, Section 119.0712(2), Florida
Statutes, and other statutory provisions.
The Office of Risk Management utilizes the DAVID database to request Driver
License Status and Driver License Transcript (3-year) data from the
Department of Highway Safety and Motor Vehicles for City employees. This
information is used to determine if an employee, volunteer, or other designee
performing work on behalf of the City of Clearwater has a valid Florida Driver's
License.
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The Florida Department of Law Enforcement (FDLE) requires the City of
Clearwater Finance Department, Office of Risk Management to enter into a
Memorandum of Understanding to have continued access to the DHSMV
database; however, FDLE now requires that the MOU must be executed by the
person authorized to sign contracts on behalf of the City of Clearwater, Finance
Department, Office of Risk Management.
The current data exchange MOU between both parties is set to expire April 28,
2018, after a 3-year term. This new MOU for continued access to the DHSMV
files/programs will be for a term of three years.
5. Police Department
5.1 Amend the Clearwater Code of Ordinances, Section 5.44, relating to security alarm
systems and pass Ordinance 9104-18 on first reading.
The Clearwater Police Department supports over 20,000 resident and business
alarm permit holders. The process to register permits, issue decals, and
manage payments for these residents and business owners has been a
manual process for nearly twenty years.
The Clearwater Police Department recently engaged PM AM Corporation to
create a web-based portal designed to manage alarm permits for residents and
business owners. This online portal will allow residents and business owners
to:
• Create a secure account with a Username and Password;
• Register a new alarm permit (previously registered alarm users will keep
their original permit number);
• Update the account holder's alarm permit profile (such as: mailing address,
alarm company name, emergency contacts, etc.);
• Make online payments for current or outstanding charges (a $5.00
convenience fee will apply);
• Access the City of Clearwater Alarm Ordinance; and
• Access tips and resources to reduce false alarm incidents.
Modernizing this process also requires updating the City's Alarm Ordinance. A
summary of the changes includes:
• Removal of the requirements relating to `Florida Power Corporation'
specifically, as it relates to electricity. The intent is to ensure the alarm
system is connected to electricity, without stating a specific electricity
company;
• Add the ability for a user to apply for an alarm permit electronically;
• Discontinue issuance of permit decals;
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• Increase the "days to pay" false alarm service charge from 15 days to 30
days;
• Allows the City Manager to delegate appeals to an appropriate designee;
• Create an escalating service charge for repeated false alarms at the same
location based upon the below schedule:
New Alarm Service Charge Schedule
With this change, the first activation within a permit year of an alarm user's
unpermitted security alarm system, which was determined by the responding police
officer to have been a false alarm, shall result in a $50.00 service charge, unless
the alarm user registers their security alarm system pursuant to Sec. 5.61 within 30
days of the receipt of the notice of service charge. An alarm user who obtains a
permit for their unpermitted security alarm system and receives a courtesy warning
instead of a service charge will still have accumulated one false alarm in that
permit year for purposes of the escalating service charge schedule.
APPROPRIATION CODE AND AMOUNT:
Revenue received from service charges related to false alarms will be credited to
0010-00000-354106-000 - Police False Alarm Fee
In response to questions, Police Chief Daniel Slaughter said those with a
valid permit will be automatically entered into the system. Those who do not
have a valid permit will receive instructions via a violation notification letter
on how to register in the new system. Staff recommends those with valid
permits to update their contact information and alarm vendor in the new
system. Chief Slaughter said implementing the new system includes an
education component. There is no fee to sign up. A $50 fine will be issued if
there is a violation and one is not registered, the fine is waived if one
registers with the new system. Major David Dalton said the online payment
convenience fee is consistent with other city departments. Deputy
City Manager Jill Silverboard said the convenience fee is also consistent, or
close to, with the fee charged to the City by the bank.
6. Engineering
6.1 Award a construction contract to Andrew Sitework, LLC, of Ft Myers, Florida in the
amount of$412,166.39 for the Clearwater Country Club 30-inch Reclaimed Water Valves
Project (17-0020-UT), which is the lowest responsible bid received in accordance with
plans and specifications and authorize the appropriate officials to execute same.
(consent)
The project scope includes installation of two new 30-inch valves on a
reclaimed water line that is located within the Clearwater County Club, near
Seminole Street and Betty Lane. The addition of these valves will provide the
Public Utilities Department operational flexibility by enabling crews the ability to
isolate the service mains.
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Eight bids were received and Andrew Sitework, LLC was the lowest responsible
bidder in the amount of$412,166.39. AECOM, the Engineer of Record for this
project, evaluated the bids and recommends awarding the contract to Andrew
Sitework, LLC.
It is anticipated construction will be completed within 150 calendar days from
Notice to Proceed.
The City of Clearwater's Public Utilities Department is responsible for owning,
operating and maintaining the Reclaim Water Distribution System.
APPROPRIATION CODE AND AMOUNT:
0382-96739-563800-533-000-0000 $412,166.39
Resolution 17-10 was passed on March 16, 2017, establishing the City's intent
to reimburse certain project costs incurred with future tax-exempt financing.
The projects identified with 2018 revenue bonds as a funding source were
included in the project list associated with Resolution 17-10.
Sufficient budget for interim financing or funding with 2018 Water and Sewer
Revenue bond proceeds when issued is available in bond project 0382-96739,
Reclaimed Water Distribution System, to fund the contract.
6.2 Approve the final plat for Gulf to Bay Market Place Subdivision, which is physically
located at 2400 Gulf to Bay Boulevard, located on the Northwest corner of Gulf to Bay
Boulevard and South Main Avenue. (consent)
This plat will create three commercial lots.
This plat will create cross-access agreements across all three lots.
This was approved through the Development Review Committee on January 1,
2018.
7. Planning
7.1 Approve the annexation, initial Future Land Use Map designation of Institutional (1) and
initial Zoning Atlas designation of Institutional (1) District for 2853 and 2859 Sunset Point
Road and an unaddressed parcel on Sunset Point Road; and pass Ordinances 9105-18,
9106-18 and 9107-18 on second reading. (ANX2015-07020)
This annexation request was passed on first reading on September 14, 2015
and involves three parcels of land totaling 17.541 acres located north of SR 590,
south of Sunset Point Road, east of US 19 and west of CR 193. All parcels are
part of the Sylvan Abbey Memorial Park and consist of the funeral home and
accessory facilities, including a personal care center and support area, as well
as approximately 14.264 acres of vacant land. The properties are contiguous to
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existing city boundaries to the east and north. Second reading of this annexation
request was delayed because the applicant was renovating the personal care
center and support area of the funeral home under the County's jurisdiction. The
construction has been completed and a Certificate of Occupancy issued so
second reading can now take place. A Future Land Use Map designation of
Institutional (1) and a Zoning Atlas designation of Institutional (1) District were
approved for the property on first reading. Due to the amount of time that has
lapsed since that hearing, new ordinance numbers have been assigned to
reflect the current year (previous Ordinance numbers: 8762-16, 8763-16 and
8764-16), so a third and final reading will also be scheduled at the April 4, 2018
meeting.
In response to questions, Planning Manager Lauren Matzke said Sylvan
Abbey has not indicated how the vacant land will be used. A portion of the
building spilled onto a portion of the parcel, requiring that all properties be
annexed. There is a single-family residence adjacent to the site. The City
Attorney said there will be a second and a third reading to reflect the new
ordinance number.
It was stated that personal care facility is the new terminology being used in
the business model.
7.2 Approve the annexation, initial Future Land Use Map designation of Institutional (1) and
initial Zoning Atlas designation of Institutional (1) District for 2829 Sunset Point Road; and
pass Ordinances 9108-18, 9109-18 and 9110-18 on second reading. (ANX2015-11033)
This annexation request was passed on first reading on January 19, 2016 and
involves one parcel of land totaling 0.814 acres, located on the south side of
Sunset Point Road approximately 250 feet west of CR-193. This parcel is part
of the Sylvan Abbey Memorial Park and is now used for parking associated with
the newly renovated funeral home and accessory facilities, including the
personal care center and support area located on adjacent parcels (see
ANX2015-07020). The property is contiguous to existing city boundaries to the
west. Second reading of this annexation request was delayed because the
applicant was renovating the personal care center and support area of the
funeral home under the County's jurisdiction, and that project required additional
parking which is located on this parcel. The construction has been completed
and a Certificate of Occupancy issued so second reading can now take place.
A Future Land Use Map designation of Institutional (1) and a Zoning Atlas
designation of Institutional (1) District were approved for the property on first
reading. Due to the amount of time that has lapsed since that hearing, new
ordinance numbers have been assigned to reflect the current year (previous
Ordinance numbers: 8817-16, 8818-16 and 8819-16), so a third and final
reading will also be scheduled at the April 4, 2018 meeting.
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7.3 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 1859 East Drive, together with certain right-of-way of East Drive; and pass
Ordinances 9111-18, 9112-18, and 9113-18 on first reading. (ANX2017-12021)
This voluntary annexation petition involves a 0.216-acre property consisting of
one parcel of land occupied by a single-family dwelling. The property is located
on the east side of East Drive approximately 200 feet south of Sunset Point
Road. The applicant is requesting annexation in order to receive sanitary sewer
and solid waste service from the City. The Development Review Committee is
proposing that the 0.1-acres of East Drive right-of-way not currently within the
city limits also be annexed. The property is located within an enclave and is
contiguous to existing city boundaries on three sides. It is proposed that the
property be assigned a Future Land Use Map designation of Residential Low
(RL) and a Zoning Atlas designation of Low Medium Density Residential
(LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The property currently receives water service from the City of
Clearwater. The closest sanitary sewer line is located in the adjacent
East Drive right-of-way. The applicant has paid the City's sewer impact
and assessment fees and is aware of the additional costs to extend City
sewer service to this property. Collection of solid waste will be provided
by the City of Clearwater. The property is located within Police District II
and service will be administered through the district headquarters
located at 645 Pierce Street. Fire and emergency medical services will
be provided to this property by Station 51 located at 1720 Overbook
Avenue. The City has adequate capacity to serve this property with
sanitary sewer, solid waste, police, fire and EMS service. The proposed
annexation will not have an adverse effect on public facilities and their
levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
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Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 5 units
per acre. The proposed zoning district to be assigned to the property is
the Low Medium Density Residential (LMDR) District. The use of the
subject property is consistent with the uses allowed in the District and
the property exceeds the District's minimum dimensional requirements.
The proposed annexation is therefore consistent with the Countywide
Plan and the City's Comprehensive Plan and Community Development
Code; and
• The property proposed for annexation is contiguous to existing City
boundaries on at least one boundary; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
7.4 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 1745 East EI Trinidad Drive; and pass Ordinances 9117-18, 9118-18, and 9119-18
on first reading. (ANX2017-12023)
This voluntary annexation petition involves a 0.160-acre property consisting of
one parcel of land occupied by a single-family dwelling. The property is located
on the east side of East EI Trinidad Drive approximately 760 feet north of State
Road 590. The applicant is requesting annexation in order to receive sanitary
sewer and solid waste service from the City. The property is located within an
enclave and is contiguous to existing city boundaries on two sides. It is
proposed that the property be assigned a Future Land Use Map designation of
Residential Low (RL) and a Zoning Atlas designation of Low Medium Density
Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The property currently receives water service from the City of
Clearwater. The closest sanitary sewer line is located in the adjacent
East EI Trinidad Drive right-of-way. The applicant has paid the City's
sewer impact and assessment fees and is aware of the additional costs
to extend city sewer service to this property. Collection of solid waste
will be provided by the City of Clearwater. The property is located within
Police District III and service will be administered through the district
headquarters located at 2851 McMullen Booth Road. Fire and
emergency medical services will be provided to this property by Station
49 located at 565 Sky Harbor Drive. The City has adequate capacity to
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Council Work Session Meeting Minutes March 12, 2018
serve this property with sanitary sewer, solid waste, police, fire and EMS
service. The proposed annexation will not have an adverse effect on
public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 5 units
per acre. The proposed zoning district to be assigned to the property is
the Low Medium Density Residential (LMDR) District. The use of the
subject property is consistent with the uses allowed in the District and
the property exceeds the District's minimum dimensional requirements.
The proposed annexation is therefore consistent with the Countywide
Plan and the City's Comprehensive Plan and Community Development
Code; and
• The property proposed for annexation is contiguous to existing City
boundaries on at least one boundary; therefore the annexation is
consistent with Florida Statutes Chapter 171.044.
In response to a question, Planner Ella Crandall said the City waits for
property owners to request for annexation, the annexations are
processed as received.
7.5 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for: 601 Moss Avenue; 807 Glen Oak Avenue East; 3006 and 3007 Lake Vista Drive;
3030 and 3065 Hoyt Avenue; 3035 Grandview Avenue; and 3058, 3070 and 3076 Merrill
Avenue; and the annexation, initial Future Land Use Map designation of Residential
Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential
(LMDR) District for 3120 and 3124 Wolfe Road; and pass ordinances 9120-18, 9121-18
and 9122-18 on first reading. (ANX2017-12024, ANX2017-12025 and ANX2018-01002)
These voluntary annexation petitions involve 2.524 acres of property consisting
of twelve parcels of land occupied by single family homes. The parcels are
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Council Work Session Meeting Minutes March 12, 2018
located generally north of Drew Street, south of SR 590, and within '/4 mile east
or west of McMullen Booth Road. The applicants are requesting annexation in
order to receive sanitary sewer service from the City and will be connected to
the city sanitary sewer as part of the Kapok Terrace Sanitary Sewer Extension
Project. The properties are located within an enclave and are contiguous to
existing city limits along at least one boundary. It is proposed that the properties
at 3120 and 3124 Wolfe Road be assigned a Future Land Use Map designation
of Residential Urban (RU) and the remaining properties be assigned Residential
Low (RL). All properties are proposed to be assigned a Zoning Atlas designation
of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexations are consistent with the provisions of Clearwater Community
Development Code Section 4-604.E as follows:
• The properties currently receive water service from the City. Collection
of solid waste will be provided to the property by the City. The applicants
will connect to the City's sanitary sewer service when it is made
available and are aware of the fee that must be paid in order to connect
and of the financial incentives available. The properties are located
within Police District III and service will be administered through the
district headquarters located at 2851 N. McMullen Booth Road. Fire and
emergency medical services will be provided to these properties by
Station 49 located at 565 Sky Harbor Drive. The City has adequate
capacity to serve these properties with sanitary sewer, solid waste,
police, fire and EMS service. The proposed annexations will not have an
adverse effect on public facilities and their levels of service; and
• The proposed annexations are consistent with and promote the following
objectives and policy of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
Policy A.7.2.3 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map category is
consistent with the Countywide Plan designation for: 601 Moss Avenue;
807 Glen Oak Avenue East; 3006 and 3007 Lake Vista Drive; 3030 and
3065 Hoyt Avenue; 3035 Grandview Avenue; and 3058, 3070 and 3076
Merrill Avenue. This designation primarily permits residential uses at a
density of 5 units per acre. The proposed Residential Urban (RU)
Future Land Use Map category is consistent with the current
Countywide Plan designation for 3120 and 3124 Wolfe Road. This
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Council Work Session Meeting Minutes March 12, 2018
designation primarily permits residential uses at a density of 7.5 units
per acre. The proposed zoning district to be assigned to all properties is
Low Medium Density Residential (LMDR). The use of the subject
properties are consistent with the uses allowed in the District and the
properties exceed the District's minimum dimensional requirements.
The proposed annexations are therefore consistent with the Countywide
Plan and the City's Comprehensive Plan and Community Development
Code; and
• The properties proposed for annexation are contiguous to existing City
limits along at least one boundary; therefore, the annexations are
consistent with Florida Statutes Chapter 171.044.
7.6 Approve the annexation of 1990 North McMullen Booth Road and two contiguous
unaddressed parcels on Union Street and McMullen Booth Road; and pass Ordinance
9126-18 on first reading. (ANX2017-09020)
This voluntary annexation petition involves four parcels of land totaling 7.62
acres on the west side of North McMullen Booth Road approximately 500 feet
south of Union Street. The parcels are owned by MB Investments of Clearwater,
Ltd./ Laura Weikel; Sarah Davidson; and Paul McMullen. Two of the four parcels
are vacant and the remaining two are occupied by single family homes. The
applicant is requesting annexation in order to redevelop the property with an
assisted living facility, which the applicant has indicated is the intended use;
however, no site plan has been submitted at this time. The property is
contiguous to existing city boundaries along the south.
The applicant has also submitted applications to change the property's Future
Land Use Map designation of Residential Suburban (RS) category to the
Residential Low Medium (RLM) category (LUP2017-09009) and to rezone the
property to the Medium Density Residential (MDR) District (REZ2017-09009)
upon annexation into the City of Clearwater.
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of the Clearwater Community
Development Code Section 4-604.E. as follows:
• The property currently receives water from the City. Sewer service is
not readily available to the property, and the applicant is aware of the
cost to extend sewer to the property. Collection of solid waste will be
provided by the City. The property is located within Police District III
and service will be administered through the district headquarters
located at 2851 N. McMullen Booth Road. Fire and emergency
medical services will be provided to the property by Station 50
located at 2681 Countryside Boulevard. The City has adequate
capacity to serve the property with sanitary sewer, solid waste,
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Council Work Session Meeting Minutes March 12, 2018
police, fire and EMS service. The proposed annexation will not have
an adverse effect on public facilities and their levels of service; and
• The proposed annexation is consistent with and promotes the
following objectives of the Clearwater Comprehensive Plan:
Objective A.6.4 Due to the built-out character of the City of
Clearwater, compact urban development within the urban
service area shall be promoted through application of the
Clearwater Community Development Code.
Objective A.7.2 Diversify and expand the City's tax base through
the annexation of a variety of land uses located within the
Clearwater Planning Area.
• The property proposed for annexation is contiguous to existing city
boundaries along the south; therefore, the annexation is consistent
with Florida Statutes Chapter 171.044.
7.7 Approve a Future Land Use Map Amendment from the Residential Suburban (RS)
category to the Residential Low Medium (RLM) category for 1990 North McMullen Booth
Road and two contiguous unaddressed parcels on Union Street and McMullen Booth
Road and pass Ordinance 9127-18 on first reading. (LUP2017-09009)
This Future Land Use Map amendment application involves four parcels of land
totaling 7.62 acres located on the west side of North McMullen Booth Road
approximately 500 feet south of Union Street. The parcels are owned by MB
Investments of Clearwater, Ltd./ Laura Weikel; Sarah Davidson; and Paul
McMullen. The applicant is requesting to amend the Future Land Use Map
designation of the subject property from Residential Suburban (RS) category to
the Residential Low Medium (RLM) category, indicating the intention to
redevelop the site as an assisted living facility; however, no plans have been
submitted at this time. The applicant has submitted a Petition for Annexation
(ANX2017-09020) and a Zoning Atlas Amendment (REZ2017-09009) which are
being processed concurrently with this case.
The proposed Residential Low Medium (RLM) category would permit
development at a density of 10 dwelling units per acre or a floor area ratio (FAR)
of 0.50. Residential equivalent uses are permitted at a density of 3 beds per
dwelling unit. The proposed Residential Low Medium (RLM) future land use
category will allow the site to act as a transition from the lower density
residential properties to the north and east to the higher intensity institutional
uses to the west and south.
The Planning & Development Department has determined that the proposed
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Council Work Session Meeting Minutes March 12, 2018
Future Land Use Map amendment is consistent with the provisions of the
Community Development Code as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Countywide Plan Rules.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• Sufficient public facilities are available to serve the property.
• The proposed amendment will not have an adverse impact on the
natural environment.
• The proposed amendment will not have an adverse impact on the use of
property in the immediate area.
The Countywide Plan Map designation for the property, as well as for the
residential neighborhoods in the vicinity, is Residential Low Medium (RLM), and
will remain so designated following this land use plan amendment. Therefore, in
accordance with the Countywide Plan Rules, this land use plan amendment
must be submitted to Forward Pinellas staff for administrative review and is
subject to acceptance by Forward Pinellas, in its role as the Pinellas Planning
Council. The application is a small-scale amendment so review and approval
by the Florida Department of Economic Opportunity is not required.
The Community Development Board reviewed this application at its February
20, 2018 public hearing and made a unanimous recommendation of approval to
the Council.
In response to a question, Planner Ella Crandall said if the property is
annexing into the city, staff will look at the future land use and find the most
compatible zoning designation and keep it the same. If the property owner is
seeking a different zoning designation, then the annexation requires a future
land use and rezoning application, resulting in three separate items before
council.
7.8 Approve a Zoning Atlas Amendment from the Agricultural Estate (AE) Residential District
(Pinellas County) to the Medium Density Residential (MDR) District for 1990 North
McMullen Booth Road and two contiguous unaddressed parcels on Union Street and
McMullen Booth Road upon annexation; and pass Ordinance 9128-18 on first reading.
(REZ2017-09009)
This Zoning Atlas amendment involves four parcels of land totaling 7.62 acres
located on the west side of North McMullen Booth Road approximately 500 feet
south of Union Street. The applicant is requesting to rezone the subject property
from the Agricultural Estate (AE) Residential District (Pinellas County) to the
Medium Density Residential (MDR) District, indicating the intention to redevelop
the site as an assisted living facility; however, no site plan has been submitted
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Council Work Session Meeting Minutes March 12, 2018
at this time. The applicant has submitted a petition for annexation
(ANX2017-09020) and a Future Land Use Map amendment which are being
processed concurrently with this case (LUP2017-09009).
The proposed Medium Density Residential (MDR) District will allow the site to
be redeveloped with residential or residential equivalent uses, including an
assisted living facility use. The proposed Medium Density Residential (MDR)
District is consistent with the surrounding zoning districts that exist in the
vicinity of the subject property. There is an existing pattern of institutional,
residential and residential equivalent uses along McMullen Booth Road, which is
designated as a Scenic/Noncommercial Corridor on the Countywide
Scenic/Noncommercial Corridor Map. As such, the proposed amendment will
allow development that is in character with the surrounding properties, including
residential neighborhoods to the north, across Union Street, and institutional
uses to the west and south.
The Planning & Development Department has determined that the proposed
Zoning Atlas amendment is consistent with the Community Development Code
as specified below:
• The proposed amendment is consistent with the Comprehensive Plan
and the Community Development Code.
• The proposed amendment is compatible with the surrounding property
and character of the neighborhood.
• The available uses in the Medium Density Residential (MDR) District are
compatible with the surrounding area.
• The proposed amendment will not adversely burden public facilities,
including the traffic-carrying capacities of streets, in an unreasonably or
disproportionate manner.
• The proposed Medium Density Residential (MDR) District boundary is
appropriately drawn in regard to location and classification of streets,
ownership lines, existing improvements, and the natural environment.
The Community Development Board reviewed this application at its February
20, 2018 public hearing and made a unanimous recommendation of approval to
the Council.
In response to a question, Planner Ella Crandall said the applicant intends
to redevelop with an assisted living facility (ALF). The applicant could
request Institutional (1) and achieve the ALF via 1 zoning since the site is
adjacent to a school. Ms. Crandall noted that 1 zoning is more intense and
provides more options. Staff recommended the Medium Density Residential
zoning as a path to an ALF, which provides local residents comfort in
knowing that the site would have a residential, or equivalent, use.
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Council Work Session Meeting Minutes March 12, 2018
8. Parks and Recreation
8.1 Award a contract to The Pool Works of Florida, Inc. (Pool Works) for $106,690.12 to
perform certain pool maintenance activities for Morningside Pool located at 2400 Harn
Blvd. and authorize the appropriate officials to execute same. (consent)
At the end of the 2017 summer swim season at Morningside Pool, it was
determined that there were several leaks in the pool shell. The pool was
scheduled for resurfacing in Fiscal Year 2018/19 however, due to these leaks
staff determined that it would be best to repair and resurface the pool now
before the 2018 swim season which begins after Memorial Day.
The City issued Bid #16-0035-PR-C for the resurfacing contract and of the
seven contractors that attended the pre-bid meeting only one submitted a bid,
The Pool Works of Florida, Inc.
Pool Works has previously completed successful work for the City at the Long
Center and staff is recommending the award of this contract to Pool Works.
Scope of this project includes all labor and material to repair all leaks,
installation of new expansion joints, remove and replace all gutter drains, repair
any hollow spots in the pool and resurface the pool with Hydrazzo.
This is a 60-day project and will be completed prior to opening the pool for the
Memorial Day weekend.
APPROPRIATION CODE AND AMOUNT:
Funds are available in CIP 315-93271 "Swimming Pool Repair and
Replacement" to fund this contract.
9. City Manager Verbal Reports - None.
10. City Attorney Verbal Reports — None.
11. Council Discussion Item
11.1 Gateway Signage - Councilmember Jonson
Councilmember Bill Jonson said the CRA or the Council did not formally
discuss a change in the targeted location of the proposed Downtown
Gateway signage. The September 2014 ULI report identified the need to
establish an identity and presence for Downtown Clearwater. On July 1,
2015, Geri Campos Lopez and Tim Kurtz identified 12 potential locations for
Gateway signage to the Downtown Development Board (DDB). The DDB
chose the following three locations: Court Street and Myrtle Avenue, Court
Street and Chestnut Street, and Drew Street and Ft Harrison Avenue. On
April 11, 2016, Council discussed enhancing the Gateway and landscaping
at the triangle of Court and Chestnut Streets. On May 16, 2016, the CRA
received a ULI Quarterly Update that changed the identified sign locations
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Council Work Session Meeting Minutes March 12, 2018
(Court/Myrtle, Court/Chestnut, and Myrtle/Ft. Harrison) without discussion.
He questioned the Myrtle/Ft. Harrison signage location as a gateway to
Downtown.
Discussion ensued with a suggestion made that Council would decide once
staff provides a recommendation for the signs.
11.2Speed Bumps and Complete Streets - Councilmember Jonson
Councilmember Jonson said the purpose of this item is to review possible
strategy going forward for traffic calming in residential neighborhoods. The
City has completed the initial traffic calming projects that date from 1998. He
reviewed the types of traffic calming devices installed in the Northwood West
and North Greenwood neighborhoods. Traffic calming locations were based
on the history of internal neighborhood crashes where staff was able to
identify neighborhoods with six or more crashes. He said it would be
interesting to back to these projects and find out if the traffic calming
worked.
He said at the candidate forums, several people raised concerns regarding
the inequity between Skycrest traffic calming and the big bumps
elsewhere. He said he thinks there is a need to consider neighborhood
traffic calming and it would be appropriate for Council to adopt a policy to
authorize the creation of a new process for the installation of complete street
traffic calming in neighborhoods and direct staff to come up with a rationale
to prioritize the projects. He said the budget would be determined after the
consideration of the revised rationale along with costs and updated
estimates.
Traffic Operations Manager Paul Bertels said there are no updated studies
as there are no resources to conduct the studies. The original program had
nine neighborhoods as they were identified as having higher than normal
accident rate within residential neighborhoods. Out of those nine, only
seven received the required 65% consensus to proceed. He explained some
neighborhoods have asphalt speed tables because after the first three
neighborhoods were complete, staff discovered the expense of the brick
speed tables was counterproductive to the solution, so asphalt was used for
the remaining projects. The asphalt has a decorative brick look.
In response to questions, Mr. Bertels said an Engineer of Record would have
to analyze the effectiveness of any future neighborhood traffic calming
projects. He said neighborhood request traffic calming studies often and
said speed studies are conducted to determine if the neighborhood meets
the criteria to conduct a petition, where 65% of the neighborhood residents
who would have to drive over the traffic calming would have to agree that
they want the traffic calming features. He said in one neighborhood, traffic
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Council Work Session Meeting Minutes March 12, 2018
calming was achieved by shifting the location of stop signs, speed humps
were not installed.
Councilmember Jonson recommended Council look at neighborhoods on the
verge of further decline and determine if some selective traffic calming may
be appropriate.
12. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
13. Closing Comments by Mayor— None.
14. Adjourn
The meeting adjourned at 2:28 p.m.
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City of Clearwater