SPORTS AND PROGRAM CO-SPONSOR AGREEMENT (13) CITY OF CLEARWATER
SPORTS AND PROGRAM CO-SPONSOR AGREEMENT
_w_ 2813
THIS AGREEMENT„ made and entered if June
by and between the CITY OF CLEARWATERV FLORIDA.LCRIDA, a
municipal corporation o the
State of Florida,. hereinafter referred to as "City", P.O. Box 4748, Clearwater, FL 33753
and the Plazin Ravenz.Track u _—_=_.— — — —.- _ u_
hereinafter referred to
as "Co-Sponsor Grow 1.575 Lavern Street Clearwater FL 3375
(address)
WITNESSETH:
WHEREAS, the Co-Sponsor Group is an organized recreational group or
program approved by the Parks and Recreation Director, which provides its own
volunteer leadership and administration; and
WHEREAS, the City recognizes the Co-Sponsor Group as providing a valuable
service to the community, through their extensive use of volunteers and volunteer
resources; and
WHEREAS, the Co-Sponsor Group meets all of the criteria included in this
Agreement, and
WHEREAS, the Co-Sponsor Group desires to use various City-owned facilities
for organized sports programs and or various other recreational related activities for the
citizens of Clearwater; and
WHEREAS, the City owns certain public properties and facilities that are
available to be utilized by theCo-Sponsor Group for their programs; and
WHEREAS, the Co-Sponsor Group may use the physical facilities owned and
maintained by the City or leased to the City subject to the terms of this Agreement.
NOW, THEREFORE, in consideration of the covenants herein contained and
other good and valuable consideration, the City agrees to allow the Co-Sponsor Group
to utilize City facilities as described in Exhibit "°A" attached hereto, as may be amended
from time to time, and is herby made a part of this Agreement, under the following terms
and conditions:
1. Recitals. The foregoing recitals are true and correct and are incorporated
in and form a part of this Agreement.
2.. The term of the Agreement will be for a period of one (1) year commencing
June 25, 2018 and ending June 25 2019
,June,20181
3. The Co-Sponsor Group agrees to abide by and enforce all City ordinances as
they relate to Parks & Recreation. The ordinances can be found at
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4. This Agreement may only be amended by written amendment to this
Agreement, executed by both Parties.
5. This Agreement will remain in effect unless terminated by either party as
follows:
(a) Upon breach of this Agreement by a party, the other party will give
written notice of termination of this Agreement specifying the claimed
breach and the action required to cure the breach. If the breaching
party fails to cure the breach within five days from receipt of said
notice, then the contract will terminate ten days from receipt of the
written notice.
(b) Either party may terminate this Agreement without cause by giving
written notice to the other party that the Agreement will terminate 30
days from the receipt of said notice by the terminating party.
6. Subject to available funding, the City will provide and maintain facilities for the
Co-Sponsor Group for their approved program and activity. The City of Clearwater
Parks and Recreation Department is dedicated to improving the overall quality of sports
and athletics in the City and reserves the right to close any field, at any time, for any
reason, in its sole discretion, including but not limited to, for maintenance purposes or
poor field conditions. Fields that are closed due to poor conditions, maintenance, safety
issues, etc. are off limits to use by anyone. Failure to comply with this procedure may
result in immediate termination of present and/or future field use. Individual teams or
participants using closed facilities will be considered representatives of the
Association/Co-Sponsor Group in which they participate.
7. The Co-Sponsor Group agrees to provide recreational programs and activities
to primarily benefit the residents of Clearwater. The City will actively promote the Co-
Sponsor Group programs and activities utilizing City resources i.e. my Clearwater
Magazine, C-View, etc.
8. The City of Clearwater complies with the Americans with Disabilities Act of
1990, Public Law 101-336, July 26, 1990 ("ADA"), which prohibits
discrimination on the basis of disability. The ADA, as applied to cities, counties, and
other local governmental entities, requires that no qualified individual with a disability
shall, on the basis of a disability, be denied the benefits of local government services,
programs, or activities. The Co-Sponsor Group acknowledges the importance of
complying with the ADA and agrees to educate itself and its members of all
requirements of the ADA and will abide by same.
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9. The Co-Sponsor Group shall not discriminate on the basis of race, creed,
color, age, national origin, religion, sex or disability in accordance with current state or
federal laws. The City reserves the right to terminate this Agreement immediately upon
breach of this covenant.
10.The Co-Sponsor Group shall maintain legal status as a state or federal
Internal Revenue Service approved 501(c)(3) organization. Such status shall be
maintained during the term of this Agreement and proof of this status shall be submitted
to the City. If 501(c) (3) status is rescinded, suspended, cancelled, or otherwise
changed, the Organization shall notify the City within thirty (30) days. Failure by the
Organization to maintain such status shall be cause for immediate termination.
11.The Co-Sponsor Group agrees to provide competent leadership for the
program and the Board of Directors as established by the organizations by-laws, and
will include at minimum, one (1) City of Clearwater resident as a Board Member. The
Board of Directors will conduct the program in the best interests of the City of
Clearwater. The City will offer Administrator training opportunities twice-yearly. It is the
responsibility of each group to ensure that at least three members of the organization's
board attend one of these training opportunities. The cost of this training (for up to three
members) will be at no charge to the organization. The organization will incur the cost
for additional board members participation.
12.The Co-Sponsor Group agrees to provide recreational programs and activities
to primarily benefit the residents of Clearwater. The Co-Sponsor Group agrees to
promote their program to the citizens of Clearwater and that a minimum of 5010 of their
participants will be residents of the City of Clearwater. If the 50°x® target is not being
satisfied the group may submit a plan to achieve this goal or an alternative that must be
approved by the City. Failure to maintain fifty percent (50%) resident participation may
be cause for termination with thirty (30) days notice, if a viable plan to increase resident
participation is not approved by the City.
13. The Co-Sponsor Group agrees to submit the following as specified, and if
appropriate as outlined in Exhibits "U', "E" and "F":
(a) Current roster or membership role, except as defined in Exhibit F
Date due: 2/1/19
Rosters will include the name of the participant, their address, and parent
the date agreed to above unless an extension is approved in writing. A
$25 per week fee will be accessed to the organization for all rosters that
are not submitted by their due date.
(b) Payment for participants who do not have valid City participant cards.
Each participant is expected to possess a current City of Clearwater
Recreation Card. The card must be valid for at least 50% of the Group's
season, good through 1/31/19 unless outlined in Exhibit
The current fee of $ See F will be accessed to the organization
for each member determined not to have a current City of Clearwater Rec.
Card, regardless of whether the individual is a City of Clearwater
June,20183
resident or non-resident. This fee is subject to change as defined in
Appendix A-Schedule of Fees, Rates, and Charges-, XI. Parks, Beaches,
Recreation: Use of facilities by nonresidents (ch 22). This payment is due
2/20/19 unless outlined in Exhibit F
(c) An accurate facility and/or field schedule, depicting actual use i.e. games,
practices, meets, tournaments, events. Date due- 2/11/19
(d) A complete list of the Board of Directors. Date due: 2/1/19
(e) A list of all coaches and certifications of coaches, and proof of required
background checks. Date due- See Exhibit C
(f) Copy of the by-laws and Articles of Incorporation. Date due- 2/1119
(g) A copy of the Insurance Certificate naming the City of Clearwater and the
Pinellas County School Board as additionally insured. (See Section 15
for coverage requirements). Date due: 9/1/18
(h) Verification of Nonprofit status. Date due- 2/1/19
(i) Submit a financial statement or annual audit. Date due: 2/1/16
0) Provide Athletics staff with current registration and promotional materials
prior to distribution to the public (Print or Web based).
(k) Submit an Emergency Action Plan to include participant accident
reporting procedures. Date due- 2/1/19--__
14.The Co-Sponsor Group agrees that it will indemnify and save the City
harmless on account of the negligent or willful acts of Co-Sponsor Group staff,
volunteers or agents or on account of any unsafe condition that may exist as a result of
the negligent operation by Co-Sponsor Group staff, volunteers or agents of the facilities.
15.The Co-Sponsor Group further agrees to carry at its own cost and expense,
acquire and maintain during the term with the City, sufficient insurance to adequately
protect the respective interest of the parities. Specifically, the Co-Sponsor Group must
carry the following minimum types and amounts of insurance on an occurrence basis, or
in the case of coverage that cannot be obtained on an occurrence basis then coverage
can be obtained on a claims-made basis with a minimum three (3) year tail following the
termination or expiration of the Agreement. These insurance requirements shall not
limit the liability of the Co-Sponsor Group. The City does not represent that these types
or amounts of insurance to be sufficient or adequate to protect the Co-Sponsor Group's
interests or liabilities, but are merely minimums:
(a) Comprehensive General Liability insurance on an "occurrence" basis
including but not limited to bodily injury, personal injury, and property
damage with limits not less than $1,000,000 per occurrence, $2,000,000
aggregate.
(b) Automobile Liability insurance for any motor vehicle owned by, hired by,
used by, or used on behalf of a Co-Sponsor Group, providing Bodily Injury
Liability and Property Damage Liability covering any injury or damage with
limits no less than $1,000,000 per occurrence, $2,000,000 aggregate.
,hone, 2018 .
(c) Worker's Compensation Insurance will be obtained and maintained by Co-
Sponsor Group during the life of this Agreement, and in accordance with
the laws of the State of Florida, for all of Co-Sponsor Group's employees
employed at the site. Coverage should include Voluntary Compensation
and U.S. Longshoremen's and Harbor Worker's Act coverage where
applicable.
(d) Employer's Liability insurance will be obtained and maintained for each
employee, each accident with limits no less than $100,000, and $100,000
each employee/$500,000 policy limit for disease, and which meets all
State and Federal laws. Coverage must be applicable to employees,
contractors, and subcontractors, if any.
(e) Property Insurance, if available, as a tenant or user of City facilities with
limits no less than $1,000,000 per occurrence, $2,000,000 aggregate.
ADDITIONAL INSURED: The City is to be specifically included as an additional
insured on all liability coverage described above except for the Workers' Compensation
coverage.
OTHER INSURANCE PROVISIONS: The General Liability and Automobile
Liability policies are to contain, or be endorsed to contain, the following provisions:
PRIMARY INSURANCE COVERAGE: For any claims related to this
Agreement, the Co-Sponsor Group's insurance coverage shall be primary
insurance as respects the City, its officers, officials, employees, and
volunteers. Any insurance or self-insurance maintained by the City, its
officers, officials, employees, or volunteers shall be excess of the Co-
Sponsor Group's insurance and shall not contribute to it.
2. RIGHT OF RECOVERY: Except for Workers' Compensation, the Co-
Sponsor Group waives its right of recovery against the City, to the extent
permitted by its insurance policies.
CERTIFICATE OF INSURANCE/CERTIFIED COPIES OF POLICIES: The Co-
Sponsor Group will provide the City with a Certificate or Certificates of Insurance
showing the existence of coverage as required by the Agreement. In addition, the Co-
Sponsor Group will provide to the City, if asked in writing, certified copies of all policies
of insurance. The Co-Sponsor Group will maintain the required coverage with a current
Certificate or Certificates of Insurance throughout the term of the Agreement with the
City. New certificates and new certified copies of policies shall be provided to the City
whenever any policy is renewed, revised, or obtained from other insurers. The address
where such certificates and certified policies shall be sent or delivered is as follows:
City of Clearwater
Attention: Athletics Office
1160 Seminole Street.
Clearwater, FL 33755
And
June, 20185
City of Clearwater
Attention- Risk Manager
100 S. Myrtle Ave.
Clearwater, FL 33756
16.The Co-Sponsor Group will maintain a positive relationship with the City and
Parks and Recreation Department by,
(a) Obtaining prior approval for any activities that are not on the regular
game/practice or use schedule.
(b) Obtaining prior approval for any field or facility improvements.
(c) Providing all requested information and paying all fees on time.
(d) Informing Parks and Recreation staff of field problems or schedule
changes.
(e) Enforcing and abiding by all applicable laws, rules, policies and
procedures.
(f) The Co-Sponsor Group President will be the liaison with the City unless
the President appoints another representative.
(g) The City and the Co-Sponsor Group will make a good faith effort to reply
to all communications (phone, e-mail, etc.) within 3 business days.
17.The Co-Sponsor Group will act as a good caretaker and custodian of all City
of Clearwater property by avoiding any activity that may damage the facilities, by
cleaning up trash after each use, by enforcing the "no smoking" policy, by utilizing lights
only when needed and turning them off after use.
18.The Co-Sponsor Group will assume all responsibility to monitor storm
conditions and evacuate playing fields of participants and spectators when the threat of
lightning or dangerous conditions approaches. Co-Sponsor Group will cancel games
when field or playing conditions could cause harm or damage to participants or to the
facilities i.e. flooded fields.
19.The Co-Sponsor Group will validate the quality of adult leadership by
conducting and authorizing annual criminal background checks in accordance with the
law, on all persons acting as head coaches, assistant coaches, board members and any
person acting in an official capacity with any organization directly overseeing the
Association's youth activities.
These checks shall be conducted and completed prior to the beginning of each
playing season and shall remain valid for the duration of this agreement. The
Association shall employ a reputable company to conduct such checks. A statement
confirming the completion of the background checks is due to the Athletics Office 30
days prior to the first day of utilization of any City facility hereunder.
In accordance with the law, the Association shall also adopt and publish a
criminal background check policy to be used for determining an individual's eligibility to
coach. Should an individual be disqualified as a result of the check, the Association will
,lune,20186
prohibit that individual from serving in any official capacity with the Association's
activities, disqualify that individual from providing any services or participating in any
activities contemplated under this Agreement, and notify the City of said applicant
disqualification. The Association shall establish a policy as to how its criminal
background checks will be processed and will pay for the cost of each background
check.
Exhibit "C"— Criminal Background Investigation Policy is shown as an example of
a policy that the Association may wish to employ. The Association shall furnish to the
City a listing of the persons that have successfully undergone a criminal background
check prior to the beginning of any individual's involvement with any youth related
activities. An Association Board member shall sign this listing for final verification of the
actions taken by the Association.
20.The Co-Sponsor Group will require and offer City sponsored or City approved
classes and/or clinics (such as those endorsed by the National Alliance for Youth
Sports) to coaches and parents on athletic fundamentals, sportsmanship, coaching
techniques, and other relevant topics. The Co-sponsor Group shall keep updated
records on all training opportunities.
21,The Co-Sponsor Group will recognize and support City public/private
partnerships. The Co-Sponsor Group will be given ample notice of such partnerships
and their responsibility if any.
22.The Co-Sponsor Group must receive prior written approval from Parks and
Recreation to make any alterations, changes or additions to the existing facilities.
23.The Co-Sponsor Group sh,alI use existing City concession stands a n d honor
any outstanding City agreements in place at these stands. The Co-Sponsor group will
not engage in third party operations of the concession stand, The Co-Sponsor group will
also be responsible to maintain the concession stands to the standards established by
the State of Florida Department of Health. Any group that has a concession stand will
be required to have their concession manager become a Certified Professional Food
Manager. Information about this certification can be obtained at
http://safefood.educationprogram,s.�gom/index. h
24.Facilities constructed by the Co-Sponsor Group i.e. press boxes, concession
stands, batting tunnels etc., will be maintained by the Co-Sponsor Group. Failure to
maintain these facilities in a manner acceptable to the City shall be a material breach of
this Agreement and may result in the termination for cause of this agreement.
25.Schedules submitted by the Co-Sponsor Group must accurately depict
field/facility use and any changes must be approved before they are implemented. The
City reserves the right to revise or revoke schedules of facilities based on inappropriate
use or non-use by the Co-Sponsor Group. The City also has the right to assign fields or
facilities to others if use by the Co-Sponsor Group is not substantiated.
June, 20187
26.The Co-Sponsored Group will be responsible for direct City costs Of its
programs and use of facilities for the duration of the Agreement, beginning with the first
event.
27.Any revenue collected by the Co-Sponsor Group on City p ro pe rty must be
used to promote and support the Co-Sponsor Group activities. Use of funds for other
purposes could result in termination of this Agreement.
28.The Co-Sponsored Group agrees that all staff, coaches, volunteers and
agents of the group shall conduct themselves as good role models exemplifying good
sportsmanship, cooperation and appropriate behavior.
29,The Co-Sponsor Group and all its invitees will abide by all applicable law and
all City policies when using City facilities, including those policies which state that the
consumption of tobacco products or alcoholic beverages on City or School property is
prohibited.
30.The Co-Sponsor Group further agrees to make no unlawful, improper, or
offensive use of the facilities.
31.If either party terminates the Agreement, any improvements made to the
property by the Co-Sponsor Group will remain the property of the City.
32.The Co-Sponsor Group may not assign this Agreement or any of its rights
hereunder, nor permit others to use the facilities or any part thereof without the written
consent of the City. This Agreement is a privilege for the benefit of the Co-Sponsor
Group only and may not be assigned in whole or in part by the Co-Sponsor Group to
any other person or entity, any attempt to assign the rights or obligations of this
Agreement shall render this Agreement null and void in total, The Co-Sponsor Group,
understands that the Co-Sponsor Group's use of the facilities is nonexclusive.
33.All Co-Sponsor Groups are responsible for informing their members of current
guidelines and rules outlined above. Organizations are expected to take reasonable
measures to ensure compliance during their events. Violations may result in the
suspension or cancellation of that association's Sports and Program Co-Sponsor
Agreement.
34.In the event of questions arising out of the use of the facilities or otherwise
arising under this Agreement, the questions will be settled in writing between the Parks
and Recreation Director for the City and President or presiding highest officer of the Co-
Sponsor Group or the specific designee of either for resolution of such questions.
35.If special conditions or issues need to be clarified they will be covered in
Exhibit B (i.e. maintenance issues, payment of fees, special needs), and attached
hereto and made a part hereof.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the
day and year first written.
Witnesses- CITY CE CLEARWATER, FLORIDA
I
As to City anager o signee City Manager or Designee
._ By: �.
As to Sponsor our President C'6-Sponsor Group President or
Designee Designee
JUne, 20189
EXHIBIT A
City of Clearwater
Co-Sponsor Group Use Request
Co-Sponsor Group- Blazin Ravenz Track Club
Brief description of Youth Track and Field Club, ages 4-18 years old in the
Program: greater Clearwater communit r
Specific Dates of rogram: ... I-z-t-I
p
_
Requested Facility/Field; Clearwater High School, Oack Grove, Calvary High, Jack
Russell complex and fields
Requested Special Event Dates (Tournaments, Clinics„ Camps, Etc.). Charges will be
determined on a case-by-case basis. A projected invoice will be up lied w? h t e
tentative or firmation permit: `: _ a
ra a 04L .._ + 14
E-mail: §. ,/ Phone #: d
/
Submitted By: ...__ a .:_ Date: .w �" "
June,201810
Exhibit B
City of Clearwater Concession Stand & Office Building Policies & Procedures
City of Clearwater Parks and Recreation Department permits various organizations,
groups, and agencies to use the concession/storage/office building on property owned
by the City of Clearwater. Permission to use City of Clearwater property and/or facilities
shall be based on the following conditions-
A. The use of the property and/or facilities shall be on a seasonal basis rather than a
permanent one. For example, a baseball organization may be permitted to use the
facilities and/or property during the baseball/softball season and a soccer organization
may be permitted to use the facilities during the soccer season.
B. All groups who use the concession will be responsible to maintain the concession
stands to the standards established by the State of Florida Department of Health. Any
group that has a concession stand will be required to have their concession manager
become a Certified Professional Food Manager. Information about this certification can
be obtained at hftp://safefood.educationprograms.com/index.php
C. The City will retain the rights to program any facility and associated amenities
(concession, press box, conference rooms, storage rooms, etc.) it deems appropriate at
any time during the year. All due diligence will be taken to minimize the impact on a co-
sponsor group during their season. The City of Clearwater reserves the right to open
and staff the concession stand for any City sponsored event, regardless of the time of
year of the event. The City will make every effort to work with the organization if the
event is held during the organization's "traditional" season.
D. The City of Clearwater shall have the right to be upon and/or enter its property for
the purpose of examining and inspecting the same and determining whether the co-
sponsor group is in compliance with Department policies with respect to care and
maintenance. Access to the concession stand and/or office building (pin numbers
and/or keys) will be issued on an as needed basis through the City of Clearwater Parks
& Recreation Department. The co-sponsor group is prohibited from making copies of
said issued keys. The organization may not change out any locks on any of the
buildings. Any request for a changing of the locks must be submitted to the Athletics
Office in writing. Additionally, no improvements (painting, signs, etc.) can be made at
any building without prior written approval by the Parks and Recreation Athletics Office.
Any unauthorized hanging of signs will result in their removal and the organization will
be billed for the labor and any resulting damage.
E. The co-sponsor group may be required by the City of Clearwater Parks & Recreation
Department to remove all stored materials following the completion of the season so
another user group may use the area. The user is responsible for keeping the storage
June,201811
area in good condition and must meet all OSHA regulations for storing materials.
Violations of these rules may result in the user losing the use of the storage area.
F. The co-sponsor group is required to maintain the cleanliness of the office and
common conference room area and any storage room assigned to the organization. All
records relating to the organization (registration forms, medical releases, etc.) shall be
kept in a secure office or secure cabinet, not the general conference room. The
common room must be cleared of all organizational paperwork, equipment, etc. at the
end of the season.
The undersigned acknowledges receipt of this document.
Name of Organization: Blazin ave Date-
Contact/Representative
June,201812
EXHIBIT C
Sample Criminal Background Investigation Policy
For Adult Volunteers in Youth Sports
The City of Clearwater, Florida has a desire to protect the safety and welfare of
its youth during their participation in all sports or athletic activities that are Co-
Sponsored by the City. Recognizing the nation-wide incidence of crimes against
children requires pro-active steps to provide protection to children participating in
organizations involving sports and athletic competition.
The City requires that all adults, 18 years or older, that utilize the City athletic
facilities, or the facilities secured by the City, as a part of any City sponsored youth
sports or athletic activities shall be required to submit themselves to undergo a criminal
background investigation prior to their participation. Therefore, (other than as
mandated below for coaches), any board member or any other position acting in an
official capacity with any organization directly overseeing any City sponsored youth
sports or athletic activities is required to undergo a background check as provided for
herein.
Procedure
In order to screen all volunteers, board members, or other adults of a Co-
Sponsor Group, the Co-Sponsor group must verify and implement the following
procedures:
A. Criminal Background Investigation
The City will require that criminal background investigations be made of all adults
volunteering to serve as board members or any other position acting in an official
capacity with any organization directly overseeing any City sponsored youth sports or
athletic activities, excepting coaches or referees, who shall comply with the
requirements set forth for Independent Sanctioning Authorities below.
1. After initial compliance and every twelve (12) months thereafter, all volunteers
as stated above must undergo a criminal background investigation.
2. Criminal background investigations must be performed prior to the volunteer
being assigned any duties or responsibilities at any City sports or athletic facilities, The
City may determine the time of year the investigations are to be conducted depending
on the beginning of their practice season(s) or events.
B. Grounds for Disqualification
An individual convicted of any of the following criminal offenses provided shall be
disqualified from participation as a volunteer in any City sponsored sports or athletic
activities utilizing City sports or athletic facilities.
Ymm
Aaaravated kidnap Indecent exposure Injury to elderly or
Aggravated robberY disabled.
Intoxication offenses*
'Aoravated sexual assault
June, 201813
� Arson ..._— ,... ... L _—� "id _.
I Assault* _ — Mariraossesson
_ --
.��..._— . i
l Any violation of the law intended to Murder
control the possession or distribution Obscenity Prohibited sexual conduct
of w
any controlled substance or illegal FL. - -Pros_ titution (including promotion of,
.r _— .. —._ —..w,_— _.. ..._ aggravatedromotior�of, solicitation)u
Crimes against children _ _.. Ppb
Criminally ne�l_i ent homicide sexual akuse
_ Sex _ a
Deadonduct Theft _—
_—
Delivery of marijuana __c.. __ Volunta Ma sla "r
DWI
*NOTE- Assault / DWI / Intoxication offenses 1 Marijuana possession / Theft– Eligibility
depends on the severity and length of time passed since the offense occurred. In
misdemeanor convictions for these offenses, the disqualification will occur with a
second misdemeanor conviction. Depending on the time frame of the DWI, driving while
representing the organization is not recommended.
This list of offenses is not intended to be all-inclusive and in no way sets limits on the
offenses that are deemed grounds for disqualifying an individual from affiliation with the
Co-Sponsor Group. Decisions on all other crimes or offenses not otherwise described
above will be made at the sole discretion of the Co-Sponsor Group, in accordance with
the law.
If a volunteer or other agent of the Co-Sponsor Group is determined eligible for
affiliation and is later arrested or convicted of any of the above crimes, he/she is
required to notify the Co-Sponsor Group immediately. He/she will be removed
immediately from his/her volunteer position until the case has been finally adjudicated.
Failureto notify the Co-Sponsor Croup of any arrests or convictions from the list above
will result in the volunteer being immediately removed from all Co-Sponsor Group
volunteer duties for a minimum of twelve ( ) months beginning on the date the failure
to notify was discovered, or for such other time as required by law.
In the event the Co-Sponsor Croup is notified that a volunteer has been determined
ineligible to volunteer for the organization, it is the responsibility of the organization to
supply the Athletics Office with a revised volunteer list.
.lune,201814
EXHIBIT "C" (continued)
INDEPENDENT SANCTIONING AUTHORITY
COACHES, ASSISTANT COACHES, AND REFEREE BACKGROUND SCREENING
Florida Statute 943.0438 requires that an "independent sanctioning authority", defined
therein as, "a private, non-governmental entity that organizes, operates, or coordinates
a youth athletic team in this state if the team includes one or more minors and is not
affiliated with a private school as defined in s. 1002,01" (Florida Statutes), conduct level
one (1) background screening pursuant to s. 435.03, F.S. of each current and
prospective athletic coach. Athletic Coach is defined for these purposes as 1) "a coach,
assistant coach, or referee working for 20 or more hours within a calendar year, whether
for compensation or as a volunteer, for a youth athletic team in based in Florida; and 2)
has direct contact with one or more minors on the youth athletic team.
This responsibility may not be delegated to an individual team. The independent
sanctioning authority may not authorize any person to act as an athletic coach unless a
level one (1) screening is conducted which does not result in disqualification as
provided for in s. 435, F.S. Level one (1) background screenings must be conducted
annually for each coach. The background screening shall include a search of the
athletic coach's name, or other identifying information against state and federal
registries of sexual predators and sexual offenders, which are available to the public on
Internet sites provided by the Florida Department of Law Enforcement under s. 943.043,
F.S. and the Attorney General of the United States under 42 U.S.C. s. 16020.
An independent sanctioning authority shall disqualify any person from acting as an
athletic coach as provided for in s. 435.03 or if he or she is identified on a registry as
described above; must notify a disqualified person within seven (7) days of the
background screening, advising of the results; and maintain for at least five (5) years, a
copy of the results and written notice.
AFFIDAVIT OF CRIMINAL BACKGROUND SCREENING
INDEPENDENT SANCTIONING AUTHORITY ("I.S.A.") NAME:
Blazin Ravenz Track Club
DATE: 2/1/19
By signing this form, I am swearing or affirming that all individuals employed by, or
volunteering as a Coach, Assistant Coach, or Referee within my organization Blazin
Ravenz Track Club ("I.S.A.") providing services to City under this Agreement, or
Jure, 20181 5
conducting activities on City property, have been background screened in accordance
with the background screening requirements set forth above and as required by law, and
been deemed eligible by I.S.A. to provide services as a Coach, Assistant Coach or
Referee under this agreement. The information contained in this Affidavit is up to date
as of the date this Affidavit is dated and furnished to the City of Clearwater Parks and
Recreation Department per the requirements of Sections13(e), 19, and 29 of the
agreement.
All individuals providing services under this agreement are listed below. Each individual
shall be identified by name, birth date and date deemed eligible. This affidavit must be
provided to the City on the annual anniversary of the date above, for as long as this
agreement is effective.
(List of Individuals)
Name Birth Date Date Deemed
Pigible
Signature of Affiant
Sworn to and subscribed before me this day of I] .
Notary Public
My Commission Expires:
My signature, as Notary Public, verifies the Affiant's identification has been validated by
June,201816
Exhibit D
Parking Restrictions
During the Co-Sponsor Groups season, the Group will assign as many members of their
organization as necessary to manage and control parking, and to keep fire lanes and
access for emergency vehicles clear. The Co-Sponsor Groups will ensure that all
vehicles only park in designated legal parking lots or stalls. Parking or driving on fields,
medians, sidewalks, bike lanes, paths, or other unauthorized areas inside the park are
strictly prohibited, The City ultimately retains the right to prohibit parking at any location.
The Co-Sponsor Groups will control the parking at the facilities they occupy to conduct
their programs. For example:
(a) Countryside Sports Complex- Parking is not permitted along the right-of-way
on McMullen Booth Road. Additionally, vehicles may not park in the swale
between the sidewalk and the right-of-way. Groups using this venue will help
promote good neighbor cooperation with Chi Chi's Golf Course by ensuring that
Chi Chi's parking is not encroached upon.
(b) David Martin Fields at Gen Oaks Park: Parking is not permitted along South
Hillcrest Ave., South Turner St., or South Evergreen Ave.
(c) ECM 8 and 9 Fields: Parking is not permitted in the Eisenhower School
parking lot during school hours.
(d) Frank Tack Fields: Parking is not permitted in the grass along Montclair Rd.
(e) Joe DiMaggio Baseball Fields: The groups will ensure that vehicle traffic
associated with their activities will not drive on the maintenance/emergency
access road between the turf multi-purpose fields. Additionally, no vehicles are
permitted to park next to the baseball fields.
(f) Sid Lickton Park: Parking is not permitted along the roadside of Saturn Ave.
(g) Vehicles/trailers are not permitted inside any of the facilities nor on any turf
surface without prior written approval from the Athletics Office.
Failure of the Co-Sponsor Group to control the parking at any of these facilities during
their activities will result in the Athletics Office assigning the number of games, game
start times, and the number of fields that can be in use at each facility to ensure
compliance with the parking restrictions at each site. Non-compliance with the assigned
game schedule will result in the loss of privileges at that facility.
June, 201817
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Exhibit E
Co-Sponsor Group's Responsibilities
The Co-Sponsor Group agrees that during the term of this Agreement, the Group will at
no cost or expense to the City, provide the following maintenance and/or repair:
(a)Stripe each turf field as needed.
(b)Pick up all paper, cigarette remnants and debris and place in trash
receptacles, including the breakdown of all boxes.
(c)The Group will enforce the City's No Smoking Ordinance, No Pet's Ordinance,
and all other posted rules.
(d)The Association, any league, team, group, or person, using a City park under
this section and failing to leave it clean of litter to the satisfaction of the City,
will reimburse the City for city worker time used to clean the facility.
(e)Provide for any special needs or services such as security or traffic control
devices or officers needed as a result of Association's use of the Facility.
(f)Light cleaning of the restroom facilities on a daily basis when in use.
(g)The Group shall not store any items outside the storage room nor dispense of
any trash outside the facility area other than in containers provided by the City.
(h)The Group will issue to the City two keys to any Group initiated lock used at
any City facility as well as anytime the locks are changed.
(i) As noted earlier, while the Co-Sponsor Group's use of the facility is
nonexclusive, subleasing of the facility or assigning use of the facility by the
Co-Sponsor Group is not permitted. Such activity by the Co-Sponsor Group
could result in termination of this agreement.
The Group shall receive an invoice from the City, as applicable, if the group does not
follow through with these responsibilities. Failure to make such a payment will be
grounds to bar the Group from use of the facility until the fee is paid or acceptable
remedial action is taken.
June, 201818
Exhibit F (Blatin Ravenz)
Special Conditions/issues
* The organization's president or authorized representative must attend the co-
sponsor presidents meetings conducted by the Athletics Section.
• 1 understand that the organization must be in compliance with this document in order
to submit grant requests to Clearwater for Youth. Failure to meet any dates as
outlined in this agreement will be grounds for the Group to be declared Out of
Compliance.
• It is recommended that the group retain a copy of the participant's recreation card or
a copy of the recreation card receipt.
a This program utilizes Pinellas County School facilities. The members will pay the
Blatin Ravenz Track Club the current resident rate of$7.00 + tax (a current DR-14 is
needed to offset the tax) in lieu of a recreation card. This fee will be paid to the City
based on the roster payment due date.
0 Current Certificate of Insurance expires on 9/1/18. Dates of coverage are listed as
09/01/2017 to 09/01/2018. The new certificate must be on file before any practices,
clinics, etc.
Signed By:
Date:
June,201819